121205 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 12, 2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Lizee
Turgeon ~
Callies
Wellens
B. Review Agenda
2.
APPROVAL OF MINUTES
A. City Council Work Session Minutes, November 28,2005 (Art. - Minutes)
B. City Council Regular Meeting Minutes, November 28, 2005 (Art.- Minutes)
C. Truth-in-Taxation Meeting Minutes, December 5,2005 (Art. - Minutes)
3.
CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A.
Approval of the Verified Claims List (Art.- Claims List)
B. Staffing - no action required
C. City Clerk's License Approvals (Art.- Deputy Clerk's memorandum)
1. Refuse Haulers (Art. - Resolution)
2. Tree Trimmers (Att. - Resolution)
3. Therapeutic Massage
D. Approving Year 2006 Agreements for Animal Control and Animal Impound Services
(Art - Agreements)
E. Authorizing the Mayor and City Administrator to Extend the EPDBConditional Use
License Agreement with Hennepin County (Art. - Proposed Resolution)
F.
Authorizing the City Administrator to Enter into an Agreement for Computer Network
Services for the Year 2006 (Att. -Finance Director's memorandum, Agreement)
CITY COUNCIL AGENDA - DECEMBER 12,2005
PAGE20F3
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G.
Authorizing Services for the 2005 Audit (Att. - Finance Director's memorandum,
representation letter)
H. Approval of Extension to Escrow Agreement Deadline (Att. - Applicant's Request Letter)
Applicant: Michael and Jody Laughlin
Location: 5665 Howards Point Road
I. Authorizing the Mayor and City Administrator to Enter into a Lease Agreement with
Hennepin County for Election Equipment and Hardware Maintenance Service
Agreement (Att. - Lease Agreement, Hardware Maintenance Service Agreement,
Proposed Resolution)
J.Authorization for Benefits Consultant Services (Att. -Administrator's memorandum)
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5.
6.
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8.
K. Approval of Temporary Sign Permit (Att. - Planning Director's memorandum)
Applicant: Cindy Berglund, rep. Curves for Women
Location: 19905 Highway 7 (Waterford Shopping Center)
MATTERS FROM THE FLOOR (No Council action will be taken.)
REPORTS AND PRESENTATIONS
PUBLIC HEARING
PARKS
PLANNING - Report by Representative
A. Minor Subdivisions (Att. Planning Director's memorandum, Draft Resolution)
Applicant: Timothy Anderson
Location: 20520 and 20540 Excelsior Boulevard
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B.
Text Amendment of C-3 Zoning District (Att. - Planning Director's memorandum)
Applicant: Lynne Fisher
Location: 24285 Smithtown Road
C. Minor Subdivision (Att. - Planning Director's memorandum, Draft Resolution)
Applicant: Mark Kennedy
Location: 23975 Yellowstone Trail
9. GENERAL/NEW BUSINESS
A. SLMPD Proposal (Att. - Administrator's memorandum)
1) Saunders Proposal
2) Funding for SLMPD for 2006
B.
Approving the 2006 Budget and Approving the Property Tax Levy Collectible in 2006
(Att.- Finance Director's memorandum, Proposed Resolution)
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting.
Monday,12 December 2005
. A 5:30 P.M. Work Session is scheduled this evening. Dinner will be provided for
Council.
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Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B:
Staffing - no action required
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Agenda Item #3C: This motion approves the following licenses for 2006: 1) a resolution
approving licenses for Tree Trimmers; 2) a resolution approving licenses for Refuse
Haulers; and 3) three Therapeutic Massage license renewals and one new Therapeutic
Massage license. All applicants listed have satisfied the licensing requirements.
Agenda Item #3D: This motion authorizes execution of an Agreement for Animal Control
Services with the City of Orono, and Animal Impound Services with Paws, Claws, and
Hooves (PCH) for the Year 2006. A slight increase of 3% is requested from the City of
Orono. There is no change in the fee for PCH services for 2006.
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Agenda Item #3E: This Resolution extends the annual Agreement with Hennepin County for
Electronic Parcel Database (EPDB) for the purpose of obtaining Shorewood parcel data
during the Year 2006.
Agenda Item #3F: This motion approves the 2006 computer network support maintenance
agreement with Techies, at a rate of $511 per month. This item has been programmed
into the 2006 budget.
Agenda Item #3G: This motion approves an agreement with City Auditors Abdo, Eick and
Meyers for annual auditing services for the year ending December 31, 2005. A simple
majority vote by the Council approves this motion.
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Agenda Item #3H: Earlier this year Jodi Laughlin was granted a C.D.P. allowing her to keep
her existing home on her property while she and her husband constructed a new house. She
has now requested a two-month extension of the deadline for demolishing the old building.
Actually, this comes as no surprise to staff, in that the original six month deadline is
admittedly short to construct a new home. An amendment has already been proposed to
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t.J PRINTED ON RECYCLEO PAPER
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Executive Summary - City Council Meeting of December 12, 2005
Page 3 of3
Agenda Item #9A: There are two somewhat inter-related regarding the South Lake
Minnetonka Police Department.
i)
On Dec, 5 and Dec, 6, respectively, the Excelsior and Greenwood city councils
have approved the "Revised-Binding Arbitration Proposal-12/5/05" (also
referred to as the "Revised Saunders Proposal") for resolution of SLMPD
matters. This has been modified from what was continued from Shorewood's
November Council meetings. The staff memorandum provides a detailed
synopsis and analysis of the Revised Proposal. Several amendments to the JP A
would be agreed to before entering one-time binding arbitration on the funding
allocation, There is a need for timely action as the Proposal calls for selection
of an arbitration panel (composed of three retired judges/justices) by January
.15,2006, The Tonka Bay city council will consider the-Proposal on Dec. 13.
You may wish to watch the replay of the Greenwood Council meeting on cable
channelS at 7:30 p.m, Sunday, Dec, 11. This matter is at the start of the
meeting, and reportedly it is a thoughtful and pragmatic two-hour discussion,
ii)
In September, Council placed an additional $39,050 for SLMPD services in the
proposed 2006 budget, based mostly on a theme in various proposals that called
for Excelsior to pick up $20,000 of its $59,050 shortfall for 2006 operations
revenue and Shorewood to cover the rest. The Revised Saunders Proposal calls
for Excelsior to pay the $20,000, but is silent about Shorewood paying for the
remainder of the shortfall. IfSLMPD received the full amount of the
recommended municipal revenue for 2006, it would not need to make staffmg
modifications, Council should clarify whether it intends to pay only the
$715,S06 it has authorized (as the amount recommended for Shorewood); and if
it wishes to maintain the $39,050 in the budget for (1) other expenses the City
may incur in 2006 related to resolution of SLMPD matters, or (2) forward it to
SLMPD to fully fund the organization for 2006,
Agenda Item #9B: On September 12, 2005, the City Council approved the Proposed 2006
Budget which was subsequently certified to Hennepin County. The City held its Truth-
in-Taxation Public Hearing for the Proposed 2006 Budget and Tax Levy this year on
December 5, 2005, The attached proposed resolution approves a final 2006 Budget and
2005/2006 Tax Levy. The levy must be certified to the County Auditor by December 28.
Agenda Item #9C: The 2006 budget process included adjustments to city employee salary
ranges and the City's contribution toward the employee insurance plan. The attached
proposed resolution approves these adjustments to the pay ranges and sets the City's
insurance contribution not to exceed $750 per month per employee.. The schedule
provides for a 2.0% increase in January and a 2.0% increase in July. If adopted, the
changes will be effective January 1, 2006,
Agenda Item #9D: The City Council budgeted transfer of monies to and from various funds
for capital improvement and other purposes in the 2005 Operating and Capital
Improvement Budgets, This resolution authorizes the transfer of funds as authorized and
budgeted by Council.
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, NOVEMBER 28,2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:45 P.M.
MINUTES
DR fl
1.
CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 5:45 PM.
A.
Roll Call
Present:
Mayor Love; Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator
Dawson; Planning Director Nielson; and Finance Director Burton
Absent:
Director of Public Works Brown
B. Review Agenda
Without objection from Council, Mayor Love proceeded with the Agenda for the meeting.
2. CITY HALL BUILDING
Administrator Dawson explained Staff and BKV Group had reviewed the space standards previously
presented to Council, looking for efficiencies and eliminating renovation for any offices on the lower
level of the current building. Mr. Baxley, of BKV Group, had provided a summary of that information
and would review it with Council this evening. The focus was to look at expanding the existing City Hall
Building.
Mr. Baxley stated part of the process was to review previous space assumptions for different departments
and shared areas. As part of the review process a computation error for shared space requirements was
identified which, when corrected, reduced the total space requirements to approximately 11,000 square
feet.
Mr. Baxley stated addition / renovation costs would be approximately $500,000 less than new
construction costs. He reviewed the major line item costs for the addition / renovation and new
construction alternatives. The renovation costs included renovation to the existing office space, lobby,
and Council chambers as well as an addition of approximately 3,600 square feet. The lines of the existing
building would be worked into the expansion approach. Mr. Baxley walked through simple massing
models which showed the exterior look of the City Hall Building today, with an addition, and as a new
building.
Mr. Baxley stated the massing models shown and the costs provided are approximates. He also stated
there are certain structural limitations with the existing building that must be factored in. The addition
approach would allow for interior redesign of space, not quite gutting the interior but close to it. The
roof, siding, windows, flooring, lighting, etc., would be replaced.
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CITY COUNCIL WORK SESSION MINUTES
NOVEMBER 28, 2005
Page 3 of 4
space; today there is one conference room with inadequate space, He went on to say the existing working
space is difficult to work in; file storage needs to be easily accessible; and the lobby is very unpleasant,
unfriendly, and very disruptive to the staff. Dawson stated the Staff has scrutinized their space needs
assessment. He stated the outcome of the last Council session on space was to keep the space needs
within a 10,000-11,000 square foot space, Further refinements can be made,
Discussion ensued regarding what are the space needs for individuals that provide less than full-time
services (e,g, auditors, property assessors, etc.)
Councilmember Turgeon stated she would not support the proposed addition plan,
Councilmember Wellens stated it may be beneficial to identify what space needs could be accommodated
if the increase in square footage was reduced,
Councilmember Callies stated it is possible current space needs fall short; therefore the proposed
increase needs to be offset accordingly,
Ensuing discussion continued regarding the validity of the proposed space needs, where it could be
refined, and what were absolute requirements,
Mayor Love again stated he thought there would be benefit to detailed review of the space needs
assessment. He supports multi-purpose use for the Council Chambers,
. Mr. Baxley stated he did not see how the office space could be reduced or made more efficient; the
Council Chamber could be addressed,
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Councilmember Turgeon suggested the possibility of off-site Council meetings,
Mayor Love stated there are two problems with off-site meetings: 1) Council and the public expect quick
response answers from Staff which often require they retrieve information from their office or storage;
and 2) it is confusing to the public,
Council agreed the space needs prioritization should be what is best for the employees,
Councilmember Wellens stated he would like to see a break out of costs by ADA upgrades, Chambers,
office space, etc,
Administrator Dawson stated Staff scrutinized their space needs requirements and does not feel there is
any excess in the stated needs,
Further discussion ensured regarding the stated space requirements and the varying perspectives on what
they were,
Mayor Love stated he would like to see costs separated by those required to repair the deteriorating
structure, and those which are a result of space needs,
Council came to consensus that the previous space needs assessment should be reviewed at a December
12,2005, work session before this issue can move forward,
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 28,2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M,
MINUTES
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1. CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7: 11 P.M.
A.
Roll Call
Present:
Mayor Love, Councilmembers Callies, Lizee, Turgeon, and'.. Wellens; Administrator
Dawson; Attorney Keane; Finance Director Burton; and Planning Director Nielsen
Absent:
Engineer Brown
B.
Review Agenda
Mayor Love reviewed the Agenda for the meeting. Councilmember Wellens requested Item 3C, Property
and Liability Insurance Renewal, be moved to Item 9B.
Lizee moved, Wellens seconded, Approving the Agenda as amended. Motion passed 5/0.
2.
APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, November 7, 2005
Wellens moved, Callies seconded, Approving the City Council Special Session Minutes of
November 7, 2005, as presented. Motion passed 5/0.
B,
City Council Work Session Minutes, November 7, 2005
Wellens moved, Turgeon seconded, Approving the City Council Work Session Meeting Minutes of
November 7, 2005, as presented. Motion passed 5/0.
C, City Council Regular Meeting Minutes, November 14,2005
Wellens moved, Callies seconded, Approving the City Council Regular Meeting Minutes of
November 14, 2005, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Lizee moved, Callies seconded, Approving the Motions A & B Contained on the Consent
Agenda and Adopting the Resolutions Therein:
A.
Approval of the Verified Claims List
B.
Staffing - no action required
#:/5
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CITY OF SHOREWOOD REGULAR COUNCIL MEETING
NOVEMBER 28, 2005
Page 3 of7
Councilmember Wellens thanked Mr. Catain for removing his garage, stating it was very considerate of
Mr. Catain's neighbors,
Wellens approved, Turgeon seconded, Adopting Resolution No, 05-100, "A Resolution Granting a
Conditional Use Permit for Additional Accessory Space to Michael Contain," Motion passed, 5/0,
B, Conditional Use Permit for Fill in Excess of 100 Cu, Yds,
Applicant: Mark Guidinger
Location: 19735 Muirfield Circle
Planning Director Nielsen explained Mark Guidinger owned the property at 19735 Muirfield Circle, The
property is zoned P,U,D" Planned Unit Development (Single-Family), and contains approximately
'26,361 square feet of area, Mr, Guidinger proposed building a swinuning pool in his rear yard which will
necessitate up to 400 cubic yards of fill to create a level area for the pool. Shorewood's zoning
regulations require a conditional use permit for fill in excess of 100 cubic yards,
Planning Director Nielsen stated the primary concerns are drainage and the structural integrity of the
retaining walls, He stated plans were forwarded to the City's engineering consultant, WSB & Associates,
WSB has done an analysis of what happens if or when the pool drains and the impact on the surrounding
properties, Steve Gurney had reviewed the plans relative to grading, drainage and the structural aspects
of the proposed retaining walls, and his reconunendations were included in his report, dated 26 October
2005. A registered engineer has approved the retaining wall structure,
Planning Director Nielsen noted Mr, Guidinger has agreed, based on the concerns of a nearby landowner,
to conduct any pool drainage to the City's sanitary or storm sewers, Both of the methods are
recommendations of the MPCA with respect to the discharge of pool water, The MPCA prefers discharge
to be done to the sanitary sewer; if the pool water had not been treated for 7 days the MPCA has no
problem with discharge to storm sewer system,
The Planning Conunission voted unanimously to reconunend approval for the c.u.p for Mr, Guidinger
subject to the reconunendations of the City's Consulting Engineer and Staff,
Mr, Guidinger stated the pool company he selected to use, Atlantis Pools, Inc" explained the type of pool
he would install does not require it be drained; the only time it would need to be drained was when
extreme repairs would need to be done, He went on to state the pool would have an automatic cover
which is supported by the water in the summer and winter, thereby eliminating the need to drain the pool
in the winter, He stated there is no back flush with the proposed type of pool system,
Callies approved, Lizee seconded, Adopting Resolution No, 05-101, "A Resolution Granting a
Conditional Use Permit to Place Fill in Excess of 100 Cubic yards for Mark Guilder" subject to
City Consulting Engineer and Staff recommendations, Motion passed, 5/0,
C, Preliminary Plat - Apple Ridge 3rd Addition
Applicant: Lecy Construction, Inc,
Location: Outlots A and B of Apple Ridge 2nd (Apple Road)
Planning Director Nielsen explained in 2002 Lecy Construction, Inc" was granted approval for Apple
Ridge 2nd Addition, a four-lot, residential subdivision located on the east side of Apple Road, just north
of the Shorewood/Chanhassen border. The Project was processed as a planned unit development that
allowed the developer to cluster the four new lots and included a conservation easement over the easterly
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CITY OF SHOREWOOD REGULAR COUNCIL MEETING
NOVEMBER 28, 2005
Page 5 of7
Dawson stated Council may want to fUliher continue this item to the December 12 meeting to await
action at the Excelsior Council meeting on December 5. He went on to state he was aware there had
been discussion that Excelsior may want to add clarification for some of the items on the Saunders
Proposal, although he has not seen anything in final form.
Councilmember Callies questioned the rationale behind continuing this discussion to the December 12
meeting; there was no point in approving the Saunders Proposal if Excelsior does not agree with it.
Administrator Dawson stated if further wordsmithing was done to the Saunders Proposal it would make
any Shorewood action of this matter moot, and it would probably be prudent to wait until the actions of
Excelsior were known.
Councilmember Turgeon: stated her. recollection. was that there was to be no wordsmithing of the
Saunders Proposal; therefore, why would Council entertain what would no longer be a Saunders
Proposal. Mayor Love shared Turgeon's perspective.
Lizee moved, Wellens seconded, the Continuation of the SLMPD Proposal action to the December
12, 2005, Agenda.
In response to a question by Councilmember Callies, Administrator Dawson stated this item could be
continued indefinitely.
Callies recommended the motion be Amended to Continue Indefinitely SLMPD Proposal actions.
Lizee approved the motion as Amended.
Amended motion passed, 5/0.
B. Property and Liability Insurance Renewal
Councilmember Wellens explained the City's property insurance cost has increased substantially, and
believed some of the increase came about from 8 claims due to water damage from the City Water
System which was over pressurized because of there was an iron plug in place of a relief valve. He went
on to state the City's insurance carrier is supposed to inspect the City Water System periodically to
ensure everything is working properly; the cost for inspections is included in the premium. His question
to the City Attorney was regarding what liability, if any, the City's insurer had for the damage caused.
Attorney Keane responded the liability question will be asked of the Insurer. He went on to state the City
pays for and relies on Water System inspections. He went on to state there is some duty that goes with
the inspection. He would work with the City Engineer and his findings and communicate that to the
City's insurance carrier.
Finance Director Burton stated the City's experience modification increased to 1.30 from 1.06 which
impacts the cost of insurance.
Wellens moved, Lizee seconded, to Approve the Property and Liability Insurance Renewal
Motion Contained on the Consent Agenda.
Motion passed, 5/0.
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CITY OF SHOREWOOD REGULAR COUNCIL MEETING
NOVEMBER 28, 2005
Page 7 of7
Councilmember Turgeon questioned why the cities were not asked to fund the Sweeney retirement dinner
rather than have the EFD fund it. She stated she thought the Sweeney dinner was a good idea.
12. ADJOURN
Turgeon moved, Lizee seconded, Adjourning the Regular City Council Meeting of November 28,
2005, at 8:00 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
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CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 5,2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 PM
MINUTES
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1.
CONVENE CITY COUNCIL SPECIAL MEETING
\)
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator
Dawson; and Finance Director Burtoh
Absent:
none
B.
Review Agenda
Wellens moved, Turgeon seconded, Approving the Agenda as presented. Motion passed 5/0.
2. TRUTH IN TAXATION PUBLIC HEARING
Mayor Love opened the Truth in Taxation Public Hearing at 7:01 P.M.
A. Staff Presentation
Administrator Dawson explained the annual Proposed Budget and Tax Levy Hearing, known most
commonly as the Truth in Taxation Hearing, is a statutory requirement. It is an opportunity for residents
to comment on the City's 2006 Proposed Budget and the levies to support it. While not required, the rest
of the proposed Budget for activities not supported by taxes will be reviewed. He went on to say this was
not the forum to discuss the assessor's valuation of property for tax purposes. That takes place at the
Board of Review, generally in midllate April. Property values for Pay2006 have been set and may not be
changed here. He stated only the City's tax levy, which is approximately 25% of the total property tax
levied on a property, can be discussed at this meeting.
Administrator Dawson noted there were no recommended rate increases for City Utilities for 2006.
Administrator Dawson explained taxes represent the subsidy for the City's operation. Cities levy tax
dollars, not tax rates. The tax rate is computed after the City sets its levy, and the rate changes every year.
Administrator Dawson explained that the Legislature had placed levy limits on cities off and on since the
early 1990s. They were removed for Pay200 1, and reinstated for Pay2002 through Pay2004. They are not
in place for Pay2005 or Pay2006. Levy limits have forced the City to defer many items needed in doing
business. As levy limits were not imposed for Pay2005 or Pay2006, the proposed levy is designed for the
City to get back on course with budget and financial planning.
Administrator Dawson went on to state the City's proposed 2006 levy represents 10.9% increase,
approximately $416,000. The resulting tax on the individual property may be greater or less than this
percentage, depending on whether its assessed market value rose more or less than the City-wide average.
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CITY OF SHOREWOOD SPECIAL MEETING
DECEMBER 5, 2005
Page 3 of 5
Harold Ness, 27610 Woodside Road, stated he was a 20-year resident of Shorewood who has great
concern with increasing property taxes, He stated that his property tax levy increased 25% for Pay2003
and Pay2004 accumulatively, He stated tax increases of that significance create a serious burden for
individuals with fixed incomes, such as retirees, He addressed four items in the City's December 31,
2004, Comprehensive Annual Financial Report, The items were: 1) assets exceeding liability,
unrestricted assets; 2) the balance for cash and temporary investments; 3) Governmental Funds, an
unreserved fund balance which is available for spending at the City's discretion; and 4) the General
Fund, funds not legally reserved and they are designated for future purposes, He stated the General Fund
increased in both 2003 and 2004, He questioned why the General Fund could not be reduced by $400,000
to approximately cover the proposed 2006 levy increase; if that were done the General Fund would have
still have sufficient assets to cover 50% of proposed 2006 expenditures,
Margaret Muehlberg, 25700 Birch Bluff Road, stated she has been a: resident of Shorewood for 17 years~
She stated the reason she attended the Truth in Taxation Hearing was the 16,6 % increase in her
assessment by the City of Shorewood, and stated she was sure her income would not increase by that
amount. She expressed concern with certain service levels she received for her tax dollars, They are: 1)
the lack of city water; 2) the frequent of loss of electrical power; 3) no street light at the intersection of
Eureka and Birch Bluff Road; and 4) less than optimum ambulance service which she believed the City
contracts far, In summary, Ms, Muehlberg stated she daes nat object to. paying her share aftaxes as lang
as the level af service is cammensurate,
Amy K val seth, 4980 Shady Island Circle, had a questian of Cauncil - was there a time during the Truth
in Taxatian Hearing where the public can ask Cauncil questians?
Majar Lave stated ance the Public Hearing wasclased there will be same respanses, He explained the
first objective was to. make sure all residents had the appartunity to. be heard in the Public Hearing, He
went on to. state that Budget Workshap meetings during the year were apen to. the public and natice was
given af thase meetings, He also. stated that it has been the traditian af Sharewoad to recagnize members
af the public during these meetings,
Mayar Lave closed the Public Hearing at 8:08 P,M,
C, Council Deliberation/Decision to Reconvene
Majar Lave expressed his appreciatian for the public invalvement, and believed the feedback from the
public was impartant infarmatian, He stated much of what he heard that evening is what the Council
cantinually struggles with, He agrees autsaurcing can be a great idea for certain activities; but
autsaurcing can result in increased cansultant fees, Council is aware of same af the shartcamings in the
ambulance service; the new Fire and Palice statian shauld lessen the impact af thase shartcamings, He
went an to. say it's impartant residents be cancerned abaut the amaunt af maney being spent; they are
equally cancerned about getting the highest level af service,
Finance Directar Burtan stated she and Administratar Dawsan had met with Mr. Waadruff the week of
Navember 28, 2005, As she stated to. Mr, Waadruff, the City pravides a number af services, some af
which are mandated by law, She stated all Cauncilmembers are residents and wark diligently to make
sure the residents receive the best value for their tax dallar. She went an to. state that ane af the reasans
the City was in seriaus financial trauble in the early 1980's due to. insufficient funds in the General Fund,
Subsequently, the City has made a concerted effart to. ensure adequate General Fund reserves,
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CITY OF SBOREWOOD SPECIAL MEETING
DECEMBER 5, 2005
Page 5 of5
Superintendent of Public Works three years ago and have since upgraded that position, Mayor Love
stated at the time of the Superintendent's departure, it was the Council's intent to look at ways to develop
a Public Works Department that could have a working arrangement with other cities to realize economies
of scale,
In response to a question from Wellens regarding animal control, Dawson stated the City contracts with
Orono for the service for a yearly fee, The "cost per animal" could vary widely from year to year,
Mayor Love reiterated one of the things the Council and taxpayers have to constantly address is when
does investment into the future need to be made; the new Public Safety Buildings are an example of that.
Technology enhancements that would provide easy access to information is an investment into the future.
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Ms, Muehlbeig asked why electric lines cannot be buried, She also expressed concern with the frequency
ofloss of electricity, Administrator Dawson stated Xcel's response to this issue in the past has been it is
a lack of power to serve the demand and the lack of a backup system,
Mayor Love stated Council's have looked very seriously into burying electric lines, a very costly
endeavor, Administrator Dawson explained the various ways Xcel recoups the cost to underground wires,
He stated the City has not had a request to underground lines for a particular street.
Council directed Staff to remove the $40,000 Contingency expense and the $17,000 election
equipment expense from the 2006 Proposed Budget and present the revised 2006 Proposed Budget
to Council at the December 12, 2005, meeting. Council also directed Staff to provide additional
performance metrics data to Council in conjunction with the final version of the budget.
Finance Director Burton stated Staff will make every effort possible to obtain the necessary data, but that
all indicators may not be able to be revised,
Council requested a review of the justification for a second City Engineer be done at a future meeting,
Major Love again expressed is appreciation for the public involvement.
3.
ADJOURN
Turgeon moved, Wellens seconded, Adjourning the City Council Special Meeting of December 5, 2005,
at 8:45 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Woody Love, Mayor
ATTEST:
. Craig W. Dawson, City Administrator/Clerk
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PAYABLES APPROVALS
For 12/12/05 Council Meeting
Prepared bY~~ '7 'fl~~ ./ Date: kIL! ~~
Michelle T. Nguy , r. Accounting Clerk
Reviewed by: ~ ~. Date: 12/oB/0.5
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Bonnie Burton, Fi ce Director
Date: J2 .DB. OS
wson, City Administrator
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood,mn.us
MEMORANDUM
DATE:
December 8, 2005
TO:
Mayor and Council Members
Jean Panchyshyn, Executive Secretary/Deputy Clerk~
CraigW. Dawson, City Administrator W
Approving Tree Trimmer. Refuse Hauler and Therapeutic Massage
Licenses
FROM:
CC:
RE:
Tree Trimmers and Refuse Haulers
TreeTrimmers and Refuse Haulers operating within the City of Shorewood must complete an
annual license application and provide proof of insurance coverage. The Tree Trimmers and
Refuse Haulers noted on the attached proposed resolutions have completed the application
requirements to provide service in the City for the year 2006.
Therapeutic Massage Licenses
Therapeutic Massage license holders operating within the City of Shorewood must complete an
annual license application, provide proof of insurance coverage and pay the license fee. The
following individuals have submitted an application for a therapeutic massage license for 2006:
. Catherine M. Fogarty, 19285 Highway 7, Suite 4
. *Catherine L. Fogarty, 19285 Highway 7, Suite 4
. Joan L. Rousar, 5585 Shorewood Lane
. Margaret Prehall, 4828 Rustic Way
* This is a first-time applicant. Ms. Catherine L Fogarty has submitted all application requirements
with the exception of her certification of graduation. Ms. Fogarty graduates from her program on
December 22,2005. A license will be issued upon receipt of her certification of graduation.
Council Action:
A motion to adopt a resolution approving Tree Trimmer Licenses; a resolution approving Refuse
Hauler Licenses; and a motion approving Therapeutic Massage Licenses for 2006.
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CITY OF SHOREWOOD
RESOLUTION NO. 05~_
A RESOLUTION APPROVING LICENSES FOR REFUSE COLLECTORS
WHEREAS, the Shorewood City Code Section 503,05 provides for the annual
licensing of refuse collectors in the City; and
WHEREAS, said Section provides that an applicant shall complete an application
and fulfill certain requirements concerning insurance coverage and pay licensing fee; and
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WHEREAS, the following applicants have satisfactorily completed this
application and fulfilled the requirements for the issuance of a License for Refuse
Collection,
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as
follows:
That a License for Refuse Collection be issued for a term of one year, from
January 1, 2006 to December 31, 2006, to the following applicants:
. Permit # Company Name Address
06-01 Ray Anderson & Sons 930 Duluth Street
St. Paul, MN 55106
06-09 Haugen's Haulers, Inc, 7386 31 st St. SE
. Buffalo, MN 55313
06-11 Veit Container Corp, 14000 Veit Place
Rogers, MN 55374-9583
06-12 Waconia Rolloff Service P,O, Box 196
Waconia, MN 55387
06-13 Randy's Sanitation 4351 D,S, Hwy, 12 SE
Delano, MN 55328
06-16 Waste Management ofMN 10030 Industrial Blvd"
PO Box 609
Winsted, MN 55395
. 06-17 Blackowiak & Son 1195 SU1l1lyfield Rd N
Mound, MN 55364
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
. TO:
FROM:
CC:
RE:
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December 8, 2005
Mayor and Council Members
Jean Panchyshyn, Executive Secretary/Deputy Clerk ~
Craig W. Dawson, City Administrator W
Approving the Year 2006 Agreement for Animal Control and Animal hnpound
Services
The City contracts its Animal Control Services with the City of Orono Police Department, and its
Animal hnpound Services with Paws, Claws and Hooves (PCH).
As noted in the attached correspondence from the City of Orono, there is a 3 % increase in
Animal Control Service for the year 2006.
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Animal hnpound Services are provided by PCH. hnpound fees for unclaimed dogs remains
unchanged from 2005 at a rate of$27 per day (with a two-day minimum fee). The monthly
service rate also remains at $100 per month.
Council Action
Staff recommends approval of the Contract for Animal Control Services with the City of Orono
and the Contract for Animal hnpound Services with Paws, Claws and Hooves for the year 2006.
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ANIMAL CONTROL CONTRACT
This agreement made this _ day of , 2005, by and between the City of Orono,
hereinafter referred to as "ORONO"; and the City of SHOREWOOD, hereinafter referred to as
SHOREWOOD, witnesseth:
In consideration ofthe covenants and agreements hereinafter set forth, it is mutually agreed by and
between the parties hereto as follows:
1. This agreement shall be effective as of January 1, 2006, and shall continue in effect until
December 31, 2006, unless cancelled pursuant to this agreement.
2. - ORONO agrees to patrol the public streets of SHORE WOOD, in accordance with a schedule
provided by ORONO, agreed upon by SHOREWOOD. If necessary, ORONO agrees to
transport animals as it deems appropriate. ORONO will, at the completion of each regular
patrol or as soon as reasonably possible, in the City of SHOREWOOD, give a written
statement to the South Lake Minnetonka Public Safety Department setting forth a description
of all animals impounded including breed, color, weight, name of owner, name of animal, if
mown, and point of collection by the patrol officer, ORONO will also attempt to notify South
Lake Minnetonka Public Safety Department prior to impounding any animal.
3. ORONO agrees to provide personnel and equipment to provide animal control services, Said
employees shall perform their duties in proper attire, utilizing a marked Orono Public Safety
vehicle whenever available, These employees shall be in uniform or have City of Orono
identification,
4, SHOREWOOD shall authorize ORONO to apprehend and retain domestic animals and/or
issue citations or warnings for violations of city ordinances. Wild animals shall only be dealt
with pursuant to ORONO'S policy regarding wild animals if the animal is presenting dangers
of personal injury or significant property damage, However, ORONO shall not invade private
property contrary to the wishes ofthe owner of said property, nor forcibly take an animal from
any person without the approval and assistance of a peace officer having jurisdiction in that
city,
5,
ORONO agrees to patrol the public streets of SHOREWOOD and respond to animal control
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calls in SHOREWOOD. Orono shall also conduct annual kennel and stable inspections. These
shall be scheduled during regular patrol hours in Shorewood,
6, In addition to regular patrol, ORONO agrees to respond to "emergency call-outs" from
SHOREWOOD. ORONO will have an officer scheduled to respond to such call-outs.
ORONO shall respond at the earliest opportunity to such requests, including bite cases or
injured animals, as deemed appropriate by ORONO. There may be occasions when an animal
control officer will not be immediately available, in which event the response will occur at the
earliest opportunity,
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ANIMAL CONTROL CONTRACT Continued
12, SHOREWOOD shall pay any veterinary bill incurred for unclaimed animals impounded from
SHOREWOOD, Owners claiming their animals shall be charged the veterinary bill in its
entirety, including impound fees.
13. All payments shall be made by SHOREWOOD upon receipt of monthly statements from
ORONO within 30 days,
14. Because this is a joint effort involving the cities of SHORE WOOD, EXCELSIOR, TONKA
BAY, and ORONO, it is agreed upon that any modifications to, or withdrawals from this
contract shall require the written authority of each party. SHOREWOOD agrees that in the
event that one or more parties seek such change, including withdrawing from the contract, said
party (or parties) shall remain obligated to pay their agreed upon annual fee in monthly
installments, unless otherwise agreed to by all parties pursuant to this Paragraph, for the
remainder of the year,
15, SHOREWOOD further agrees that the fee reflected in this contract is in effect only for the
calendar year 2006,
16, Under no circumstances shall ORONO be obligated to respond to any request for assistance, or
to patrol when, in the sole discretion of the Orono Police Chief or his duly authorized agent,
anyone of the following conditions exist: (1) when necessary personnel and/or equipment are
engaged elsewhere, (2) when road or weather conditions constitute a hazard, (3) when
providing assistance would expose any person to unreasonable risks.
17. The time and manner in which service is rendered, the standard of performance and the control
of personnel employed to render such service shall be determined by ORONO, ORONO
reserves the right to alter scheduling should conflicts arise (i,e, CSO schooling, illness,
vacation, etc,),
For the City of Shorewood:
For the City of Orono:
Woody Love, Mayor
Barbara A. Peterson, Mayor
Craig Dawson, City Administrator
Ronald J, Moerse, City Administrator
Contract - Animal 06 Shw.doe
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www,cLshorewood.mn,us. cityhall@cLshorewood,mn,us
MEMORANDUM
Mayor and Council Members . ~
Jean Panchyshyn, Executive Secretary/Deputy Clerk
Craig W. Dawson, City Administrator ~
RE: AMotion to Adopt a Resolution Extending the Electronic Parcel Database
(EPDB) License Agreement with Hennepin County for the Year 2006
DATE:
TO:
FROM:
cc:
December 8, 2005
The City of Shore wood entered into Agreement No, A13010 with Hennepin County in June of
2000 for electronic parcel data for the purpose of obtaining Shorewood parcel niap data from
Hennepin County, A copy of this Agreement is available in the City Clerk's office,
Each year this Agreement must be renewed, Staff has prepared a resolution which extends this
Agreement for the Year 2006, Staff recommends extension of this License Agreement in order to
continue to receive updated parcel map data from the County in the year 2006,
Council Action
Approval of the resolution extending the Electronic Parcel Database License Agreement with
Hennepin County for the Year 2006,
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t.1 PRINTEO ON RECYCLEO PAPER
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CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
Date:
December 12, 2005
.
To:
Honorable Mayor and City Council Members r
Bonnie Burton, Finance Director/Treasurer ~
From:
.
cc:
Agreement for Computer Network Maintenance Services for 2006
Craig Dawson, City Administrator Q:t>
Re:
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The City computer and network support maintenance services are provided by Techies
Outsourced IT. This firm has consistently maintained smooth operation of the City's computer
network system. Based on their performance, staff highly recommends renewal of the annual
maintenance contract for the year 2006. The annual cost of the contract is $511 per month,
compared to $500 per month during 2005, however this now includes 11 HelpDesk calls per
month, in addition to a monthly 4-hour on-site visit by our computer technician. This cost has
been programmed into the 2006 budget.
Action Requested
A motion by the council is requested to authorize the City Administrator to enter into an
agreement for computer consulting services with Techies Outsourced IT for 2006 as per the
attached agreement.
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'..~ PRINTED ON RECYCLED PAPER
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City of Shorewood
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Compuferand Network Support Proposal
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Prepared by:
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fechies
OutsourcedIT
12/8/2005
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This material is considered confidential and is specifically prepared for you,
It cannot be shared with any other party without the written consent of Techies OutsourcedIT,
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Optional Quarterly Partnership Program
(36-month term with option to end partnership at 12 months)
Included services
Corporate Server Coverage
- Server patch management / updates (0 server covered)
Premium HelpDesk Support
- Immediate resolution of most issues for your staff!
- Helpdesk coverage for up to 15 users,
- 11 Included HelpDesk calls / quarter for covered users (lOmin per call)
Scheduled Maintenance
-12 Included hours of Tech Support per quarter (4 hours scheduled support every month)
Discounted Service OnDemand rates
- Discounted pricing keeps your costs low while dramatically improving productivity:
- If you require extra HelpDesk calls, its only $10/call for covered users.
- If you require extra Onsite Tech Support, its only $llO/hr for General Support
OnDemand Pricing:
Partnership Program Discount:
$2,439
- $907
Quarterly Partnership Program: $1,532
($511 monthly / $6,128 annually)
One-time startup costs: $0
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NETWORK TASK FORCE, INC PARTNERSHIP PROGRAM, EQUIPMENT RENTAL AND SERVICE AGREEMENT
This Consulting, Rental and or Service Contract (the "Agreement''), dated is between NETWORK TASK FORCE, INe. D,B.A. Techies
OutsourcedIT, Inc, ("NTF"), a company organized under the laws ofthe state of Minnesota, with its principal place of business at 5402 Parkdale Drive Suite 110, ST.
Louis Park, MN 55416 and ("Customer"), a company organized under the laws ofthe state of_with its principal
place of busineSs at [address of Customer)
A"e parties have executed this Agreement on the date set forth above through their authorized representatives,
~ :PURPOSE OF TIllS AGREEMENT, This Agreement sets forth the terms and conditions lUlder which NTF agrees to provide Customer with those Services ("SeIVices")
more fully described in the attached Services and Pricing Exhibit A, S, and/or the Current Definition of Services (the "Exhibits"),
2, PAYMENT, The fees and charges related to the Services are set forth in Exhibits (collectively the "Service Fees"). Except as set forth in Exhibits, NTF shan invoice
Customer quarterly for the Services Fees due at the beginning of the quarter for the seIVices of that quarter. Customer agrees to pay any NTF invoice within fourteen (14) days
from the invoice date. All invoices not paid within 45 days shall be assessed a late payment charge, from date of the invoice, of one and one half percent (1.5%) per month or the
highest rate anowed by law, whichever is lower, Minimum finance charge shall be five donars, NTF reseIVes the right to revoke credit terms and require fun or partial payment
on delivery and/or order of services and/or equipment at anytime,
3. AGREEMENT TERM.
3,1 The term of thiS' Agreement will commence on January 1,2006 (the "Effective Date") and shan continue until tenninated or until the term of the Services (the "SeIVice
Term") described in Exhibits has ended. Upon the expiration of the then current Service Tenn, this Agreement shall be automaticany renewed for successive Service Terms
equal to the original Service Term as detailed in section 3.4, Either party may terminate this Agreement for convenience by giving the other party sixty (60) days written notice.
In order for Customer's termination for convenience to be valid, Customer must provide in writing their desire to terminate along with a check that pays all fees owed to NTF
through the sixty (60) day notice period, including any outstanding balances and/or termination fees described in section 3,2, In this event, NTF shall fulfill requests by
Customer to provide the same complete and fun services through the entire notice period. Either party may also terminate this Agreement for default if the defaulting party fails
to cure a breach of tins Agreement within sixty (60) days from tile date that such party is notified in writing of such breach, see section 9.
3,2 Ifthis Agreement is tenninated by Customer for convenience or if this Agreement is terminated for default by NTF, Customer shall pay NTF a tennination charge equal to
thirty percent (30%) of the remaining Continuing Cost charges of the then current Service Tenn which occur after the sixty (60) day notice period. Should the end ofa notice
period fall in tile middle of a given Service Period as defined in the Exhibits, the notice period shall be extended to the end of that Service Period, Customer shall not receive a
refund for prepaid services unless NTF terminates this Agreement for convenience or ifNTF is in default of this Agreement If either party terminates this agreement within
ninety (90) days of signing, all tennination charges shan be waived. Furthermore, Customer shall have the right to terminate the agreement within thirty (30) days of the first and
second anniversary of this agreement without any termination charges, A sixty (60) day notice period is still required as detailed above,
A3 NTF may terminate this Agreement immediately and without notice if Customer breaches Section 6 or 12 of this Agreement.
_4 This section only applies when a contract is automaticany renewed at the end of the service term, NTF shall notify Customer when the Agreement has been renewed within
30 days of the renewal taking place and inform Customer of the new service term, For a period 000 days after the renewal has taken place, NTF shall retain the right to adjust
all price levels in the Exhibits to the then current rates, NTF shall notify Customer in writing of any pricing changes within 30 days of the renewal date. If Customer wishes to
terminate the renewed agreement and all requirements for termination by convenience are met as descnbed in section 3,2 during the first 60 days after automatic renewal, no
termination charges shall be assessed
4. WARRANTY OF SERVICES.
4,1 Customer agrees that due to unknown future events, Services provided mayor may not have the desired or expected results, These events include but are not limited to:
varying ways to implement business plans, acts of God, equipment failure, differing consulting advice, variations of technical opinion, and/or other factors, Customer agrees
these events are outside of the control ofNTF and it is impossible for NTF to guarantee that NTF's provision of the Services will have exactly the desired results. Upon being
.Otified, NTF warrants tlUit it will make every reasonable effort to p.romptly. correc. t any situation within its control. NTF shall have no obligation to remedy any situation outside
f its control or a situation which does not has a clear likelihood of being repairable. In the event that NTF is asked to provide management and system administration of
hardware and or software systems owned by Customer, NTF warrants that it will make every reasonable effort to promptly implement requested changes, repair service
intelUlptiOns, and/or failures of any sort but assumes no liability for any loss, including but not limited to service outages, loss of data or time, or hardware failure, Customer
agrees that appropriate charges may be assessed to resolve such situations as determined by NTF, If Customer believes any Service or equipment should be provided by NTF at
no or a reduced charge to Customer, Customer agrees to notify NTF prior to the Service or equipment being provided, NTF shall make available appropriate senior level
management to discuss any disputes of warranty service upon the request of Customer should Customer desire a review of how a situation was or is going to be handled by
another NTF staff member.
4,2 THE WARRANTIES SET FORTH IN TIllS SECTION 4 ARE THE ONLY WARRANTIES GRANTED BY NTF AND ARE IN LIEU OF ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
. TlDRD PARTY EQUIPMENT.
,I Certain of the Services offered by NTF may require that Customer purchase or license certain computer hardware and software provided by third parties. The list of required
or recommended computer hardware and software is set forth in the Exhibits or may also be sold or recommended in the future (an such computer hardware and software shall
be coIlectively referred to as the "Equipment''). Some of the Equipment may be purchased or licensed through NTF. To the extent possible,NTF wiIl assign or pass through to
Customer all warranties related to the Equipment that are purchased or licensed through NTF, Risk of loss or damage to any Equipment purchased or licensed by Customer
through NTF shall pass to Customer upon delivery to Customer. Customer shall be solely responsible for both the selection and maintenance of the Equipment. The only
obligation ofNTF as it relates to Customer's use of the Equipment is to reasonably assist Customer with warranty claims in those instances where the Equipment has been
licensed or purchase through NTF, THE ABOVE OBUGA TION OF NTF TO ASSIST CUSTOMER WITH EQUIPMENT WARRANTY CLAIMS IS IN LIEU OF
ALL OTHER OBUGATIONS OR WARRANTIES, IMPLIED OR EXPRESSED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE.
6, INDEMNIFICATION, Customer warrants that its use of the Services shaIl not violate any law, regulation, or violate and/or infiinge upon the rights of any other party,
including, without limitation, contractua1 rights, intellectual property rights, publicity and privacy rights and the rights against libel, defamation and slander. Customer agrees to
indemnify and hold NTF and its successors, assigns, agents and licensees harmless from any claim, demand, liability, cost and expense (including, but not limited to, reasonable
attorney's fees and disbursements) that arises out of or results from Customer's use of the Services, NTF's use of Customer provided content, downtime or loss of service.
7. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, IN NO EVENT SHALL NTF BE LIABLE TO
CUSTOMER FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL, OR INDIRECT DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED
TO, LOSS OF DATA, LOSS OF USE, INTERRUPTION IN SERVICES, EMPLOYEE DOWNTIME, BREACH OF NETWORK SECURITY, LOSS
OF REVENUES, DIRECT OF INDIRECT LOSSES ASSOCIATED WITH THE IMPLEMENT A TION OF NTF'S SUGGESTIONS, ADVICE
AND/OR TECHNICAL SUPPORT. NTF'S TOTAL LIABILITY TO CUSTOMER, WHETHER BASED IN CONTRACT OF TORT, SHALL BE
LIMITED TO THE GREATER OF THE TOTAL OF THE SERVICES FEES (CONTINUING COSTS AND/OR A LA CARTE' SERVICES) PAID
BY CUSTOMER TO NTF UNDER THIS AGREEMENT AND RELATED TO THE INCIDENT CAUSING LIABILITY OR THE TOTAL OF
SERVICE FEES PAID BY CUSTOMER TO NTF UNDER THIS AGREEMENT IN THE SIX MONTH PERIOD PRIOR TO THE INCIDENT
.AUSING LIABILITY,
,SECURITY AND USE OF INFORMATION.
8,1 Customer shall be responsible for all security related to Customer's use of and access to the Services, Internet, or any other related service used that may have a potential
security risk. In the event that NTF is asked and agrees to provide Customer with SeIVices that include the installation or management of user security policies, firewall, content
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Techies OutsourcedlTClient References
Reliability Management Group
Chuck Morgan
952-882-8122
www.rmgmpls.com
cmorgan@rmgmpls.com
Eagle Ridge Partners
Contact: Cathy Gunderson
Phone: 952-767-5555
cathyg@erpartners,com
France 44 Wines and Spirits
Rick Anderson
612-925-3252 x222
www.france44.com
rick(tV,france44.com
Reproductive Medicine & Infertility
Association
Contact: Laurel O'Neil
Phone: 651-222-6050
laurel(tV,nnia,com
Minneapolis Radiation and Oncology
Dr. Jeffrey Herman
763-784-1182
www.mropa.com
i sherman@llliopa.com
Ophthalmology P A
Contact: Karen Bartelt
Phone: 952-925-3150
kbartelt@ophpa.com
Marketing Midwest
Steve Karolewski
952-351-0607 x105
www.marketingmidwcst.com
steve@marketingmidwest.com
Platinum Group
Contact: Donna Haaland
Phone: 952-829-5700
donna@pllc.com
Martin Bastian Productions
Dean Gray
612-375-0055
www.martinbastian.com
dgray(a.imartin bastian,com
LeaderSource
Contact: Cecile Burzynski
Phone: 612-375-9277
6
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
Date:
December 6, 2005
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To:
Honorable Ma. yor and City Council Member.~s .. . -.
. ,U.../
1, , ~
Bonnie Burton, Finance Director/Treasurer
From:
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cc:
Auditing Services Contract
Craig Dawson, City Administrator ilb
Re:
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The City's auditors Abdo, Eick and Meyers, LLP, have submitted their engagement contract for
services for this year. As the City Council may recall, all cities with a population over 2,500
must have an annual audit by an outside independent CPA firm. The estimated fee for audit
services is approximately $20,000, which is slightly higher than their quoted fee of $19,000 last
year. There are funds in the 2006 budget for this service.
Action Requested
A motion by the council is requested to approve the agreements with Abdo, Eick and Meyer for
auditing services for the year ending December 31, 2005. Approval requires a simple majority
vote by the council.
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't.J PRINTED ON RECYCLED PAPER
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December 6, 2005
Page Two
Management Responsibilities
Management is responsible for making all financial records and related information available to us, We understand that you will
provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of
your financial statements, but the responsibility for the financial statements remains with you. You are responsible for making all
management decisions, performing all management functions, and designating a management-level employee with sufficient
skills, knowledge, or experience to oversee our financial statement preparation services and to evaluate the adequacy and results
of those services. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your financial
statements,.Y ou are responsible forreviewing the entries and understanding the nature of any proposed entries and the impact
they have on the financial statements. That responsibility includes the establishment and maintenance of adequate records and
effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of
assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to
us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement
and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements
taken as a whole,
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us
about all known or suspected fraud or illegal acts affecting the government involving (a) management, (b) employees who have
significant roles in internal control, and (c) others where the fraud or illegal acts could have a material effect on the financial
statements. You are also responsible for informing us of your knowledge of any allegations of fraud or suspected fraud or illegal
acts affecting the government received in communications from employees, former employees, regulators, or others. In addition,
you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations and for taking
timely and appropriate steps to remedy any fraud, illegal acts, or violations of contracts or grant agreements that we may report,
Audit Procedures - General
An audit includes examining, on a test basis, evidence Supp0l1ing the amounts and disclosures in the financial statements;
therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will
plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of
material misstatement, whether from (a) errors, (b) fraudulent financial reporting, (c) misappropriation of assets, or (d) violations
of laws or governmental regulations that are attributable to the City or to acts by management or employees acting on behalf of
the City, Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a
detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, In
addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not
have a direct and material effect on the financial statements, However, we will inform you of any material errors that come to our
attention, and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention.
We will also inform you of any violations of la ws or governmental regulations that come to our attention, unless clearly
inconsequential. Our responsibility as an auditor is limited to the period covered by our audit and does not extend to matters that
might arise during any later periods for which we are not engaged as auditors,
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include
tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by
correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your
attorneys as part of the engagement, and they may bill you for responding to this inquiry, At the conclusion of our audit, we will
also require ce11ain written representations from you about the financial statements and related matters.
Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of
management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and
agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express
such an opinion.
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November 18, 2005
RECEIVED
City of Shorewood
5755 Country Club Lane
Shorewood, MN 55331
NOV 2 1 2005
CITY OF SHOREWOOD .
Dear Zoning Administrator:
We, Michael and Jody LaugWin, are requesting a two month extension on our
Escrow Agreement.
As per our ciry plaIlning meeting for our Conditional Use Permit, we were told we
could file for an extension once we got closer to the completion date. We knew and said
that building of the house would take longer than six months to complete. Especially :'
since we were going to do all the inside work ourselves because we do not have the
financial means to hire out work. The city council still said to apply for an extension for
Escrow Agreement as we got closer to completion,
Weare following through with a written request for and extension moving it
from December 31,2005 to February 28, 2006,That will give us enough time to finish
inside work to be able to apply for an Occupancy Permit, and move all of our household
belongings to the new house for demolition of our old house,
Thank you for your consideration in this needed extension of our Escrow
agreement.
Sincerely,
?v\l~
+ d~l61.' ~
Michael and Jody LaugWin \J
5665 Howards Point Road
Shorewood MN 55331
:#3. 11.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
December 8,2005
TO:
Mayor and City Council
~
Jean Panchyshyn, Executive Secretary/Deputy Clerk
Craig W. Dawson, City Administrator/Clerk clJ
LEASE AGREEMENT BETWEEN THE CITY OF SHOREWOOD
AND HENNEPIN COUNTY FOR ELECTION EQUIPMENT
.
FROM:
CC:
RE:
.
Attached is the Election Equipment Lease Agreement A052276 between Hennepin County and
the City of Shorewood. This Agreement replaces the previous Agreement A0831 0 approved on
August 3, 1999.
.
The Agreement has been amended to include new Assisted Voter Technology (A VT) equipment
which must be made available to voters effective January 1, 2006. The City is required to have
one A VT machine for each polling site and one for absentee voting, for a total of six (6) A VT
machines. The A VT equipment is used in addition to the MI00 Election equipment which is
currently in use, and of which only five (5) are needed. The agreement provides for the
equipment to be purchased by Hennepin County and transferred to the City for its use.
The Agreement also provides for maintenance on both the Ml 00 and A VT equipment. The City
is responsible for the equipment maintenance expense. The MIOO maintenance for 2006 is $128
per machine, for a total of $640. This expense has been included in the 2006 budget. The
maintenance on the A VT equipment will begin in 2007, after the I-year warranty period. It is
anticipated that the annual maintenance for the A VT equipment will not exceed $310 per
machine.
COUNCIL ACTION
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Adoption of a Resolution Approving a Lease Agreement Between the City of Shorewood and
Hennepin County for Election Equipment.
4'''
t,J PRINTED ON RECYCLED PAPER
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Agreement No. A052276
HENNEPIN COUNTY/CITY OF SHOREWOOD
LEASE AGREEMENT
THIS AGREEMENT, made by and between the COUNTY OF HENNEPIN and
the CITY OF SHOREWOOD, both political subdivisions of the State of Minnesota,
hereinafter referred to as the "County" and the "City" respectively. For purposes of this
Agreement, the address of the County is A2300 Government Center, Minneapolis,
Minnesota 55487 and the address of the City is 5755 Country Club Road, Shorewood,
MN 55331.
. WITNESSETH
WHEREAS, the Hennepin County Board of Commissioners in Resolution
Number 99-6-426 authorized the purchase of election equipment (hereinafter "Election
Equipment") for a countywide optical scan voting system, election hardware and
services through the State of Minnesota Cooperative Purchasing Agreement; and
WHEREAS, the Hennepin County Board of Commissioners in Resolution
Number 05-564 authorized the purchase of Assisted Voting Technology equipment
(hereinafter "A VT Equipment") for a countywide optical scan voting system, election
hardware and services through the State of Minnesota Cooperative Purchasing
Agreement; and
WHEREAS, the County pursuant to Minn. Stat. 9 383B.145, Subd. 9 may
transfer property to the City for its use; and
WHEREAS, the County and the City of Shorewood are parties to an agreement
dated August 3,1999, and numbered A08310 relating to the lease of Election
Equipment and the County and City desire to terminate that lease agreement and
replace it with this agreement.
WHEREAS, the County desires to lease Election Equipment and A VT Equipment
to the City of Shorewood for use in all city elections.
NOW THEREFORE, in consideration of the mutual undertakings and
agreements hereinafter set forth, the County and the City agree as follows:
Section 1
SCOPE OF AGREEMENT
1.1 The County hereby leases to the City at the cost identified below and subject to
the terms and conditions of this Agreement, and the City hereby agrees to lease
from the County Election Equipment identified as: five (5) Model 1 00 Optical
Scan Precinct Count Units (including ten (10) PCMCIA memory cards, five (5)
Page 1 of7
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3,2 The City shall be responsible for the transporting of the Election and A VT
Equipment from and to the County, Upon termination of this Agreement, the City
shall forthwith deliver the Election and A VT Equipment to the County or its
designee, complete and in good order and working condition, The City shall be
responsible for all costs, including but not limited to shipping, related to the repair
or replacement of lost, stolen, destroyed or damaged Election and AVT
Equipment.
Section 4
TERM, TERMINATION
4.1 The City and the County agree that this Agreement is in effect during the period
commencing upon signature by the County. The City and County agree that this
Agreement will terminate when the City and County mutually agree that the
equipment will no longer be used for the City's elections, unless terminated
sooner by either party with cause upon seven (7) calendar days' written notice to
the other,
Section 5
MAINTENANCE
5,1 Maintenance Agreement (M1 00), The County has entered into a Maintenance
Agreement with Election Systems & Software for the maintenance of the Election
Equipment ("Election Equipment Maintenance Agreement"). The City will obtain
the services furnished by the Election Equipment Maintenance Agreement
(Addendum A), which clearly outlines the said coverage of the equipment,
directly from Election Systems & Software, Inc, The annual maintenance fee paid
by the City to the County for said Election Equipment Maintenance Agreement
shall be One Hundred and Twenty-eight dollars ($128) per unit, and any increase
in the fee shall not exceed three percent (3%) of the prior two (2) year Election
Equipment Maintenance Agreement with the County,
5,2 Maintenance Agreement (AVT Equipment), The County will enter into a
Maintenance Agreement with Election Systems & Software for the maintenance
of the A VT Equipment ("A VT Maintenance Agreement") at the end of the
warranty period, determined to be December 31,2006. The City will obtain the
services furnished by the AVT Maintenance Agreement, which will clearly outline
the said coverage of the equipment, directly from Election Systems & Software,
Inc" the terms of which will be comparable to Addendum A. The annual
maintenance fee paid by the City to the County for said A VT Maintenance
Agreement shall be an amount not to exceed Three Hundred and Ten dollars
($310) per unit, and any increase in the fee shall not exceed three percent (3%)
of the prior two (2) year Maintenance Agreement with the County, The County
Page 3 of7
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aLll ^lUn08 aLll Ol 5u!Aed JOl alq!suodsaJ S! Al!8 aLll 'SISO:> 6u!wweJ60Jd Z"g
'sUO!pala
lie ul sa~eJ lie JOl SUOIPIPspnf ol a5JeLl~ ou le luawdlnb3 uOlpal3 ue~s le~!ldo
OO~V\J aLll5ulWWeJ50Jd JOl alq!suodsaJ aq II!M Alun08 aLll '6u!wweJ60Jd ~"g
NOI1'v'lnV\Jn88'v' ONV' 8NIV\JV\JV'~80~d
9 uOIl~as
'suolPunllew
lUawd!nba L1~ns lie 501 e e!A )!~eJl Ol saaJ5e ^lUnO~ aLll 'awll alqeUOSeaJ
e UILll!M asuodsaJ s,aJeMyos ~ swalsAS uOIPal3 pue spalap JO SUO!punllew
L1~ns lO a~!lOU L1llM ^lUn08 aLll ap!AoJd Ol saaJ5e oSle ^l18 aLll 'SJnOLl
(vZ) mOl-^lUaMl U!L1lIM lUawd!nb3 lA V' Jo/pue uOlpal3 aLll L1l!M SUO!punllew JO
sl~alap Aue lO aJeMyos ~ swalSASUO!paI30la~llou ap!AoJd Ol saaJ5e Al!8aLll . S'S
'AJOlUaAU! luawd!nb3 ~V' pue U01Pal3 lO
uO!le~!lpaA JOllSanbaJ S,^lUn08 aLll L1llM ^Idwo~ lIeLlS Al!8 aLll 'lUaWaaJ5V' S!L1ll0
WJal aLll 5upnp 's!seq \enuue ue uo 'asn Sl! 5UlAJasqo JO awes aLll 5u!padsu! lO
sasodJnd aLll JOl pale~ol sl luawdlnb3 lAV' pue Uo!pal3 aLll aJaLlM SaSlWaJd aLll
uodn pue Olul Jalua OllLl5p aLll aAeLllleLls ^lUn08 aLll 'a~>!lOu alqeuoseaJ JallV' v'S
'sJOpuaA PIes pue ^lUn08
uldauuaH Aq pazpoLllne lOU aJe leLllluawdlnb3 lA V' JO luawdlnb3 uOlpal3 aLll
ol suolleJalle JO suolle~ll!poW 'sa5ueLl~ 'sJ!edaJ ^ue a)!ew olloU saaJ5e ^ll8 aLll t;'S
'popad AlUeJJeM aLlllo UO!leJ!dxa aLll ol Jopd 'aJeMyOS ~ SWalS^S UO!pa13
L1llM UO!ln~aXa uodn lUaWaaJ5V' a~ueualuleV\J lA V' aLlllo ^do~ e PJeMJOlll!M
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results of City races in the primary and general election, at a cost of $100 per
polling place for the primary, and $100 per polling place for the general election,
The County will not perform the electronic transmission and accumulation of
votes cast in any other City elections,
Section 7
OTHER TERMS AND CONDITIONS
7,1 No Waiver. No delay or omission by either party hereto to exercise any right or
power occurring upon any noncompliance or default by the other party with
respect to any of the terms ofthis Agreement shall impair any such right or power
or be construed to be a waiver thereofunless the same is consented to in writing,
A waiver by either of the parties hereto of any of the covenants, conditions, or
agreements to be observed by the other shall not be construed to be a waiver of
any succeeding breach thereof or of any covenant, condition, or agreement
herein contained, All remedies provided for in this Agreement shall be
cumulative and in addition to, and not in lieu of, any other remedies available to
either party at law, in equity, or otherwise,
7.2 Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota,
7.3 Entire Agreement. It is understood and agreed that the entire Agreement
between the parties is contained herein and that this Agreement supersedes all
oral agreements and negotiations between the parties relating to the subject
matter hereof, All items referred to in this Agreement are incorporated or
attached and are deemed to be part of this Agreement. Any alterations,
variations, modifications, or waivers of provisions of this Agreement shall only be
valid when they have been reduced to writing as an amendment to this
Agreement signed by the parties hereto.
7.4
No Assignment. Neither party shall assign, sublet or transfer this Agreement,
either in whole or in part, without the prior written consent of the other party, and
any attempt to do so shall be void and of no force and effect.
7,5
No Warranty. The City agrees that the County is furnishing the Election and
A VT Equipment on an "as is" basis, without representation or any express or
implied warranties, other than those provided by ES&S, including but not limited
to, fitness for particular purpose, merchantability or the accuracy and
completeness of the Election and A VT Equipment.
The City's exclusive remedy and the County's sole liability for any substantial
defect which impairs the use of the Election and/or A VT Equipment for the
purposes stated herein shall be the right to terminate this agreement
Page 5 of7
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LJO 9 ~8~d
a::>JOl U! aq lIeLls SlLl5p pue ssa::>::>e L1::>ns pue paU!elU!ew aq lIeLlS slepalew L1::>ns
'luawaaJ5v S!L1l Ol 5u!lelaJ suolpesueJl a^IO^u! pue Alled JaLllO aLlllo sampa::>oJd
pue sa::>lpeJd 5ulluno::>::>e aLll Olluaulllad aJe L1::>ILlM "::>la 'spJo::>aJ 'sJaded
'sluawn::>op 'S)!ooq Aue aqp::>sUeJl pue 'ldJa::>xa 'l!pne 'au!wexa OllLl5p aLll
pue Ol ssa::>::>e a^eLl lIeLlS 'AJessa::>au waap AlqeuoSeaJ Aew AaLll se uayo se pue
'SJnOLl ssau!snq lewJOu 5upnp aW!l Aue le sa^llelUaSaJdaJ pazpoLllne Alnp J!aLll
10 Aue JO 'JOllpnv alelS aLll 'Alled JaLll!a leLll aaJ5e sallled L1l08 'uO!S!^OJd J!pnv ffL
0900-L8v99 NV\I 's!lodeauu!V\1
(090) JalUa8 lUaWUJa^08 009-V
luawlledao sa::>!~as JaAedxe1 'JOpaJIO
JOUU08,O 'H )!::>Pled
:Ol Ad08
88GO-L81799 NV\I's!lodeauu!V\1
(88G) JalUa~ lUaWUJa^08 008G-V
JOleJlS!U!WPV Alun08 u!dauUaH
:AlUn08 aLll 01
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peo~ qnl8 AJlUn08 99L9
pOOMaJoLlS 10 Al!8
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:SMOIIOl se passaJppe Alled JaLllO aLll Oll!ew pa!l!lla::>
JO paJalS!5aJ luas aq lIeLls pue 5U!l!JM U! aq lIeLls puewap JO a::>llOu AUV 'a~!JoN L"L
"Al!l!qe!l uo Sl!W!1 JO 'samunww!
'sasualap Mel UOWWO::> JO AJOlnlels Aue 10 Alun08 JO All8 aLll Aq Ja^leM
e salnmsuo::> lUaWaaJ5v S!L1l uI 5UILllON 'luaWaaJ5v S!L1l Japun suone5!1qo
Sl! 1I!llnl Ol aJnl!el s,Alled JaLllO aLll JOl a^eLl Aew Alled auo salpawaJ le5al Jeq
Ol panJlsuo::> aq lOU lIeLls L1deJ5eJed S!L11 "Mel alqe::>lldde JaLllO pue '9917 JaldeLl8
salnlelS elosauu!V\1 'PV sw!el8 ll01Ied!::>IUnV\l aLlllo SUOISI^OJd aLll Aq pauJa^05
aq lIeLls Sall!l!qe!l a^!padsaJ ,Sa!lled aLl1 'loaJaLll SllnsaJ aLll pue lUaWaaJ5v
aLll Japun Alled JaLllO aLlllo SUO!SS!WO JO SJOJJa 'spe aLll JOl alq!suodsaJ aq
lOU lIeLls Alled L1::>e3 'spe L1::>ns JOl Alled JaLllO aLll ssalWJeLl PIOLl pue Al!UWapUI
'pualap Me\ Aq pazpOLllne lualxaaLllOl.lleLls pue 10BJaLll SllnsaJaLllPUe
lUaWaaJ5v S!L1l Japun SUO!SS!UJO pue spe UMO J!aLll JOl a\qlsuodsaJaqll!M L1::>ea
aaJ5e Al!8 aLll pue Aluno~aLl1. "Alun088L1l Aq lUaWaaJ5v S!LJllO a::>uewJoJjad
10 aml!el JO a::>uewJoJjad 10 lno 5uIspe a5ewep JaLllO Aue JO ssollepueU!l
JaLllO Aue JO ssau!snq 10 ssol 'moJd 10 ssol JO (a5ewep L1::>ns 10 Al!l!qlssod
aLlllo pasl^pe uaaq sell Alun08 aLllll ua^a) sa5ewep le!lUanbasuo::> 'lelUappU!
'Iepads 'l::>aJIPU! 'paJ!p 'Ienpe JOl alqe!l aq Alun08 aLlllleLls lUa^a ou UI 9" L
"lUawd!nb3 1^V JO uOlpal3 aLll JO lUaWaaJ5e
S!L1l 5u!padsaJ 'pa!ldw! JO ssaJdxa 'sa!lUeJJeM JaLllO Aue sw!eps!p Alun08 aLl1
'aaJl JOJJa
aq II!M lUawd!nb3 U V Jo/pue UO!pa13 aLllleLlllUeJJeM lOU saop AlUn08 aLl1
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and effect during the period of the contract and for six (6) years after its
termination or cancellation.
7,9
Whereas Clauses. The matters set forth in the 'Whereas" clauses on page one
of this Agreement are incorporated into and made a part hereof by this reference,
7.10 Survival of Provisions. It is expressly understood and agreed that the
obligations and warranties of the City and County hereof shall survive the
completion of performance and termination or cancellation of this Agreement.
7.11 Authority. The person or persons executing this Lease Agreement on behalf of
the City and County represent that they are duly authorized to execute this Lease
Agreement on behalf of the City and the County and represent and warrant that
this Lease Agreement is a legal, valid and binding obligation and is enforceable
in accordance with its terms.
Page 7 of7
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. Alun08 a4l Aq paMa!Aa~
'4lJ01laS u!aJa4
SUO!s!AOJd a4l Aq punoq aq Ol aaJ6e olaJa4 sa!lJed a4l 'peJlUO~ S!4l pau6!s 6U!Ae4
slep!JJo Alun08 JadoJd a4l 'leAoJdde 4~ns olluensJnd pue 'gOal'
10 Aep - a4l uo peJlUO~ S!4l paAoJdde Alnp 6U!Ae4 sJauo!ss!WW0810 pJe08 Alun08
u!dauuaH 84l pue 'peJlUO~ S!4l pau6!s 6u!^e4 'OOOM3~OHS .::10 Al18
Tv ^O~dd'v' a~'v'08 A1NnO:>
9LZZ~OV 'ON lU:;lUlaa~v
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SeA!lelUeSeJdaJ pazpoLllne JO SaeAOldwa S'SS3 Aq peJJnOU! sesuedxe 6u!6pOI pue leew 'laAeJllle
ueew lIeLls "sesuedx3 la~ood-JO-lno" 'lueweeJ6'v' S!Lll JO sesodJnd JO.::l 'eJeMpJeH JO well LIons
Ol lOadsaJ L1l!M SeO!Nes eoueualuleV\l eJeMpJeH Aue ep!AoJd lOU lIeLls (!!) JO 'sasuedx3 le~ood
-JQ-lno ,S'SS3 Ol pedseJ L1l!M pue slUawaOeldeJ JO sJ!edeJ LIons U! pasn slJed Aue JO lsooeLll Ol
pedsaJ L1l!M esuedxa S,JeWOlSn8 le 'UOIl!PU08 6UI~JOM leWJON ol well LIons eJOlSaJ Ol AJesseoeu
pue elqeuoSeeJ sweep l! se sluewaOeldaJ pue SJledeJ LIons ep!AoJd lIeLls (!) 'JeWOlSn8 JO UO!ldo
eLllle 'S'SS3 'uO!l!pu08 6u!~JOM lewJoN U! lOU S! wall LIons JI 'JoJaJeLll eOloAul ,S'SS3 JO ld!eoeJ
Sl! JO sAep at; U!Lll!M JeWOlSn8 WOJJ enp aq lIeLls pue eleJ S'SS3 paLlS!lqnd lueJJno aLllle eq II!M
uo!padsu! LIons JO lSOO eLl.l 'C,UO!l!PU08 6U!~JOM leWJON,,) paldeoxe Jeal pue JeeM leWJOU 'pesn
aq Ol S! II L10!L1M JOJ esodJnd AJeUlPJO aLll JOJ l!J sl aJeMpJeH JO Wel! aLlllOU JO JeLllaLlM eU!WJalap
Ol eq lIeLls uo!pedsu! LIons JO asodJnd eLl.l 'JoJeJeLll seolNes aoueUaluleV\l aJeMpJeH Aue
SepIAOJd l! eJoJaq eJeMpJeH LIons padsu! Oll! MOlle Ol JeWOlSn8 eJlnbeJ Aew S'SS3 'lUaWeeJ6'v'
S!L1l JO alep aAIpaJJe eLll 6u!peoaJd AlelelpeWW! sLllUOW Z ~ eLll 6upnp eJeMpJeH JO Wel! Aue
JOJ S'SS3 WOJJ SeO!NeS aoueUelU!eW paA!e08J lOU sell JeWOlSn8 JI 'uono9asuI 'e
:SUO!l!puoo pue SWJel 6UIMOIIOJ
eLll Ol pe[qns eq lIeLls seolNes eOUeUelU!eL^l eJeMpJeH 'saO!J\Jas 9::>ueua~u!ew '8
'C,seO!Nas eOUeUelU!eV\l eJeMpJeHII eLll AlaAll091100) aJeMpJeH aLll Ol padsaJ L1l!M
t; Uonoes U! peqposep SaO!Nas eoueualuleV\llelpawaCl pue saolNas aoUeUelU!eV\l aU!lnOCl aLll JeWOlSn8
Ol ap!AoJd lIeLls S'SS3 'lUaWeaJ6'v' S!L1l JO suolllpuOO pue SWJel aLll Ol pe[qns 'sao!J\J9S 'Z
'S'SS3
Ol Pled ApeaJle saeJ Aue JO punJaJ e Ol JaWOlSn8 allllUa lOU lIeLls pue JapunaJaLl S'SS3 Ol anp slUnowe
Aue Aed Ol Al!l!qe!l Sll JO JeWOlSn8 eAa!laJ lOU lIeLls luaweaJ6'v' S!L1l JO UO!leU!WJel eLl.l 'luawaeJ6'v'
S!L1l Japun S'SS3 Ol anp lunowe Aue Aed Ol slleJ JaWOlSn8 Jeye sAep (at;) AlJ!L1l sl L10lLlM alep aLll (0)
JO '(eO!lOU ou 8JlnbeJ II!M L10!L1M '(0) uo!pesqns ollUensJnd L10eeJq e JOJ ldeoxa) L10eeJq LIons aJno Ol sl!eJ
AlJed 6UILlOeaJq eLll J! 'lUeWaaJ6'v' SILll paLloeeJq Allepalew sell l! leLll JeLllO aLll sa!J!lOU AlJed JaLll!a Jaye
sAep (at;) AlJlLll S! L10!L1M atep aLll (q) 'elep UO!leU!WJel eLll Ol Jopd sAep (09) AlX!S lsealle ueA!6 eq lIeLlS
L10!L1M 'asneo lnOl.n!M eW!l Aue le l! aleulwJal Ol UOnoala S,JeWOlSn8 (e) JO Jnooo OllSJ!J eLll Aq peleu!WJ8l
SI lUaWeaJ6'v' S!L1l I!lun spoped JeaA auo eA!SSaOOns JO Jaqwnu pal!w!lun ue JOJ MeUaJ AlleO!leWOlne
lIeLlS WJa.l aoueU8lUleL^l eJeMpJeH aLl.l t,wJa.L eoueualuleV\l eJeMpJeH" eLll) 900Z ' ~ ^Inr uo
6u!uu!6aq popad JeeA-eUo e JOJ peJJe U! eq lIeLls lUaWeaJ6'v' S!L1.l 'UOneUIWJ9.L :wJ9.l ' ~
:SMOIIOJ se aaJ6e AqeJaLl sa!lJed aLll 'Molaq L1lJOJ las slUeWeaJ6e
pue SlueuaAOo 'se!lUeJJeM 'SUO!lelUaSaJdaJ lenlnw 8L1l pue (aouaJaJaJ S!L1l Aq U!aJaLl paleJodJoOu!
Alleo!J!oads aJe L10ILlM) slelpaJ 6u!06aJoJ aLll JO UO!leJap!Suoo U! '3C10.::l3C13H.l 'MON
'lUaWeaJ6'v' slLll JO SUOll!PUOO pue SWJal aLll Ol pa[qns 'SaO!NaS LIons epIAOJd Ol paaJ6e sell S'SS3 'S
'aJeMpJeH aLll JOJ SaO!NeS
eOUeUalUleW lelpawaJ pue aA!lelUElAElJd ulelqo Ot saj!sap MOU JeWOlSn8pue '("aJeMpJeH" aLll)
~ luawLloelW uo paqposap luawdlnba UO!lelnqel JalOA AJel8pdoJd aLll JaWOlSn8 Ol PIOS sell S'SS3 ''v'
: Sl'v' .l183C1
'C,JaWOlsn8,,) NL^l '^lUn08 u!dauuaH pue (..S'SS3,,)
UO!leJodJoo aJeMelao e "OU\ 'aJeMljos 'S SWelSAS uOIpal3 uaaMleq pue Aq 'Molaq L1lJoJ las alep aLll JO
se aAIpaJJa apew S! C.luawaaJ6'v',,) .lN3L^l33C18'v' 381^C13S 38N'v'N3.lNI'v'V\1 3C1'v'MOCl'v'H SIH.l
!N3W33~~V 3~1^,~3S 3~NVN3!NIVW 3~VMaMVH
A!NVMMVM !SOd
'~NI '3MVM!:I0S ~ SW3!SAS NOI!~313
.
b. Routine Maintenance Services. An ES&S Representative shall provide such
services as may be necessary to keep the Hardware in Normal Working Condition ('Routine
Maintenance Services") once each 12 months during the Hardware Maintenance Term or any
renewal thereof. Customer may request that Routine Maintenance Services be performed more
than once during any such 12-month period. Any such request shall be made at least 60 days
before the Routine Maintenance Services are desired. The per-unit fee for such additional
Routine Maintenance Services is set forth on Attachment 1 and shall be due within 30 days after
invoice date, Routine Maintenance Services shall include cleaning, lubrication and calibration
services. At the request of Customer, ES&S shall provide a reasonably detailed record of all
Routine Maintenance Services performed with respect to the Hardware. ES&S will schedule the
Routine Maintenance Services with Customer. The Routine Maintenance Services will be
provided either at Customer's Designated Location or at an ES&S-designated depot facility
("Depot"), as elected by Customer on Attachment 1, Customer shall pay all costs associated with
shipping Hardware toa Depot, including insurance.
C. Remedial Maintenance Services,
.
i. Defects Under Normal Use and Service. If a defect or malfunction
occurs in any item of Hardware while it is under normal use and service, Customer shall
promptly notify ES&S, and ES&S shall use reasonable efforts to restore the item to
Normal Working Condition as soon as practicable, The services provided by ES&S
pursuant to this Subsection 3(c)(i) are referred to herein as "Remedial Maintenance
Services", ES&S shall provide the Remedial Maintenance Services at the designated
locations on Exhibit 1. Customer is not responsible for costs associated with Remedial
Services provided by ES&S pursuant to subsection 3(c)(i) unless they constitute
Emergency Remedial Services pursuant to 3(c)(iii). its Depot; providod, however, that if
Remedial Maintenance Services are required f-or 10 or more items of Hardware at ::my
gi'.'en time, Customer m3Y elect to h3ve thom provided at its Designated Location;
pr-ovided, further, th3t all Remedial Maintenance Services provided for central count
equipment shall be providGd ot Customer's Designated LoGatiGfh Customer
acknowledges that the Hardware identified on Attachment 1 as "depot repair only" may
only be repaired at a Depot.
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ii. Defects Due to Customer Actions or Omissions. If a defect or
malfunction occurs in any item of Hardware due to (1) repairs, changes, modifications or
alterations to such Hardware which are not authorized or approved by ES&S, (2)
accident, theft, vandalism, neglect, abuse or use which is not in accordance with
instructions or specifications furnished by ES&S or (3) causes beyond the reasonable
control of ES&S or Customer, including natural disaster, fire, flood, unusually severe
weather or Acts of God, or if Customer does not notify ES&S within 24 hours after it
knows of the defect or malfunction or is otherwise not in compliance with its obligations
hereunder, Customer shall pay ES&S for the Remedial Maintenance Services at ES&S'
then-current rates, as well as for the cost of all parts used in connection with such
Remedial Maintenance Services,
iii. Timing. The date(s) on which any Remedial Maintenance Services shall
be provided shall be mutually agreed upon by ES&S and Customer. If Customer requires
ES&S to provide "emergency" Remedial Maintenance Services (which shall be defined
as Remedial Maintenance Services which are provided within 48 hours after Customer
notifies ES&S of the need therefor), and such emergency Remedial Maintenance
Services are not needed as a result of an action, error or omission by ES&S, Customer
shall pay a surcharge, as set forth on Attachment 1.
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iv. Loaner Unit. At Customer's request, ES&S shall use reasonable efforts
to promptly make Hardware available to Customer which is the same as, or substantially
Page 2 of 5
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penalty, cost, amount paid in settlement or fee which is caused by Custamer's electian not to. receive, or
to. terminate, the Hardware Maintenance Services,
7, Excusable Nonperformance, If ES&S is delayed or prevented from performing its
obligations under this Agreement due to any cause beyand its reasanable contral, including, but nat
limited to, natural disaster, fire, flood, unusually severe weather, terrorism, insurrection, war,
communications or transportatian disruptions, Acts of Gad, labor disputes and governmental regulatians,
the delay shall be excused during the continuance of, and to the extent of, such cause, and the period of
performance shall be extended to. the extent necessary to allow perfarmance after the cause of delay has
been removed. ES&S agrees to wark with Customer, at Custamer's request, to develop mutually
agreeable alternatives in arder to minimize the negative impact af any such delay,
8, Notice. Any notice. or other communicatian requlredarpermitted hereunder shall be in
writing, and will be deemed given when delivered personally,. sent by canfirmed facsimile transmission,
sent by commercial overnight courier (withwrftten.verificatian af receipt) or sent by registered or certified
mail, return receipt requested, postage prepaid, when the return receipt is received, All cammunicatians
shall be sent to the attention of the persons listed on the signature page to this Agreement and at the
addresses ar facsimile numbers set forth on such signature page unless ather names, addresses or fax
numbers are pravided by either or both parties in accordance herewith,
9, Entire Aareement. This Agreement, including Attachment 1 (which is specifically
incorparated herein by this reference), contains the entire agreement of the parties with respect to. the
subject matter hereaf and supersedes and replaces any and all ather prior ar cantemporaneous
discussians, negotiations, agreements ar understandings between the parties, whether written ar aral,
regarding the subject matter hereaf. Any provisian of any purchase order, form or ather agreement which
canflicts with or is in addition to. the provisions of this Agreement shall be af no farce ar effect. This
Agreement shall be gaverned by and construed in accordance with the laws of the State of Minnesota
without regard to its canflicts of laws principles, Except in the case of a sale, transfer or assignment of all
or substantially all of the assets of ES&S to. a successor who has asserted its intent to continue the
business of ES&S, neither party may assign or transfer this Agreement without the prior written consent
of the other party hereto., such consent nat to be unreasonably withheld ar conditioned, nor unduly
delayed, ES&S may engage duly qualified subcantractars to perform certain af the Hardware
Maintenance Services, but shall remain fully responsible for such performance,
10. Counterparts: Execution Bv Facsimile. This Agreement may be executed in two. ar
more counterparts, each of which shall be deemed an ariginal, but which together shall constitute one
and the same instrument. The parties may execute this Agreement and exchange counterparts of the
signature pages by means of facsimile transmission, and the receipt of such executed caunterparts by
facsimile transmission shall be binding on the parties. Fallawing such exchange, the parties shall
promptly exchange ariginal versions af such signature pages,
IN WITNESS WHEREOF, this Agreement has been executed effective as af the date it is signed
by the last of the parties hereto,
ELECTION SYSTEMS & SOFTWARE, INC.
11208 John Galt Boulevard
Omaha, NE 68137
Fax Na.: (402) 970-1276
HENNEPIN COUNTY, MINNESOTA
Elections - A600
300 South 6t11 St
Minneapolis, MN 55487
Signature
Signature
Name (Printed or Typed)
Name (Printed ar Typed)
Page 4 of 5
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Quantity
550
Attachment 1
DESCRIPTION OF HARDWARE
Description
Maintenance Fee Per
Unit
$128.00
Maintenance
Fee In Total
$70,400.00
M100
Total Fees Due For Term
$70,400.00
Pei"~UnitFees if Customer requests more than one Routine Maintenance visit in a year.
Description
M100
Fee Per Unit
$70.40
Surcharge for Emergency Remedial Maintenance Services:
Description
M100
Fee Per Unit
$110.00
Location of Services:
_X_Customer's Designated Location
_Depot
Page 6 of 5
6
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SH<?REWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cl.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council.. .. A ~
CraigW.Dawson, City Administratorw
December 8, 2005
Authorization for Services of Benefits Consultant
Council reviewed the report and recommendations of the employee.Benefits Committee at a work
session on November 7. During its discussion, the Council indicated that it would be beneficial to
have a benefits consultant provide an additional review of benefits as proposed to be offered by the
City. The consultant would compare the City's offerings with other public and private employers,
and identify further changes the City might also consider. Council directed staff to present a
recommendation on engaging a benefits consultant by the Council's December meeting.
Staff contacted several cities and the League of Minnesota Cities to identify firms that would be able
to provide these independent consulting services. The City's request specifically noted that it was not
the intent of the City to engage brokerage services, but to provide an analysis and recommendations
for the City's overall benefit program (including non-insurance benefits such as vacation and sick
leave accrual).
. Two of the eight firms identified responded to the City's request. These firms were Stanton Group
Services and Financial Concepts, Inc. The proposal made by Stanton Group Services is superior and
more responsive to the City's intent to have an overall review of benefits, and not to entertain
brokerage services. Stanton Group Services has ready access to a vast base of Minnesota and
metropolitan data (e.g., the annual "Stanton Survey" of Twin Cities local governments) as well as
public and private employer information nationwide. Stanton Group Services could complete its
work in the first quarter of2006. The anticipated fee for its services ranges from $4,000 to $5,800.
Given the information already organized by staff, the fee will likely fall in the lower part of the range.
Funds are available in the 2005 and 2006 budgets ofthe City Administrator Department.
.
RECOMMENDATION:
Staff recommends that the City Council authorize the services of Stanton Group Services to
perform an independent review and analysis of the City's employee benefits program, per its
proposal of December 1, 2005.
q.
t.~ PRINTED ON RECYCLED PAPER
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. Health & Welfare Consulting Proposal
Phase I: Establish goals and objectives of the study
Step 1: Conduct session with The City of Shorewood to discuss the following:
. Current benefit philosophy
. Staffing growth plans and recruiting and retention concerns
. Areas where the current benefit program may not meet the organization's
needs
Step 2: Review and select appropriate published survey sources. Determine if The
City Of Shore\Vood has surveys they want included in the study to lend
Stanton Group. " , ,
. Outcome: To establish a solid foundation for The City Of Shorewood's benefit
program both now and into the future. All activities in this proposal are guided by The
City Of Shorewood's philosophy.
Phase II: Scope of the Project
.
A review and analysis of the current benefits program including benefit design,
eligibility, competitiveness in the marketplace and cost sharing. The benefit plans to
be included in this review are:
. Health Insurance
. Dental Insurance
. Life Insurance
. Long Term Disability
. Sick Leave
. Vacation
. Education and Tuition Assistance
. Flexible Spending Accounts (Health and Dependent Care)
.
Phase 11/: Discovery
This step involves gathering necessary information from The City Of Shorewood
about their current benefit plans, including, but not limited to, benefit plan
descriptions, eligibility information and contribution levels.
Outcome: Gather appropriate materials to allow Stanton Group to begin the analysis
phase.
.
STANTON I
GROUP
The City of Shorewood
December 1, 2005
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Health & Welfare Consulting Proposal
Tim eline/Cost
The overall Health & Welfare project could be completed within 4 weeks from the time
Stanton Group receives the Phase III Discovery materials.
P lEt" t
rODosa sIma e
Phase . ... Descriotion Hours Cost
I Establish goals and objectives of the study, identify 3-5 $600- $1,000
survey.soutces .. .
II Scope of Project - benefit plans to be included Included
in Phase I
III Discovery -gathering of The City Of Shorewood's Included
materials in Phase I
IV Analysis 15 - 20 $3,000 - $4,000
V Conclusions 1 - 2 $400 - $800
Total: 19 - 27 $4,000 - $5,800
This quote does not include expenses. For this project, expenses would include mileage
chargedfor meetings (estimate 1-2 meetings).
STANTON I
GROUP
The City of Shorewood
December I, 2005
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Lori has worked in the employee benefits industry for over 15 years. Her background has
primarily been in the areas of self-funding and third-party administration, Her previous
positions have included underwriting, marketing and account management.
Lori received a bachelor's degree from the University of Wisconsin. She is a member of the
Health Insurance Association of America (HIM) and The International Foundation of
Employee Benefit Plans (IFEBP), Lori is licensed in insurance products.
Susan Frick, Account Manager
Tel: 763-278-4600
Fax: 763-278-4601
sfrlc~wnron~grou~com
Susan Frick is an Account Manager at Stanton Group. With her background in employee
benefits and customer service she assists clients with the implementation and communication
of health and welfare plans.
During her years workjng with Stanton Group, Sue has worked with clients of all sizes from
various industries to implement new benefit plans. As a former manager of the FSA and
COBRA department, she has extensive knowledge of Section 125 plans and
COBRA/continuation,
Sue has worked in the employee benefits industry for over 15 years, including four years as a
Benefit Coordinator for a local school district where she was responsible for the
administration of the flexible spending account plan, COBRA, and monitoring the medical
and dental plans.
Sue gradated from the University of Minnesota - Duluth with a degree in Business with a
concentration in Labor Relations, She is licensed for life, accident and health insurance in
the state of Minnesota.
- FSA administration services are presented from Acclaim Benefits, a service of Stanton
Group. Biographies for this staff are contained at the end of their proposal,
STANTON I
GROUP
The City of Shorewood
December], 2005
5
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
8 December 2005
RE:
Curves for Women - Temporary Sign Permit
.
FILE NO.:
405 (Sign Permits)
Ms. Cindy Berglund has requested approval of a sign permit to display a portable sign at the
Waterford Plaza Center announcing January special offers at the Curves for Women business.
The applicant proposes to display the sign the last week of December 2005, for 7 days.
.
Section 1201.03 Subd. llc.(4) ofthe City Code provides for theuse of temporary signs twice
within any 12 month period, seven days at a time and no larger than 32 square feet in area. Our
records indicate that the Waterford Center has nothad a temporary sign permit within the last 12
months. As such the permit is consistent with Shorewood's sign regulations and should be
approved.
The commercial zoning of the site allows the sign to be lit, but it shall not flash or blink. The
sign must be located at least five feet from any property line and can not obstruct visibility for
automobiles entering or exiting the site.
Cc: Craig Dawson
Tim Keane
Cindy Berglund
Waterford Center, LLP
.
# 3.k.
4J'lIr
'..J PRINTED ON RECYCLED PAPER
.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
. FROM:
DATE:
RE:
FILE NO.
.
BACKGROUND
Planning Commission, Mayor and City Council
Brad Nielsen
27 October 2005
Anderson, Timothy - Minor Subdivision of Two-Family Lots
405(05.27)
.
1 o Spring, Inc., representing Timothy Anderson, has requested approval of a minor
subdivision of the two lots located at 20520 and 20540 Excelsior Boulevard (see Site
Location map - Exhibit A, attached). The easterly lot (20520) lot is currently occupied by
a single-family dwelling (see Exhibit B, attached). The westerly lot is vacant. Pursuant to
Section 1201.03 Subd.16 of the Shorewood Zoning Ordinance, the applicant proposes to
divide the lots in order to build two, two-family dwellings that are subdivided for
individual ownership.
The subject properties are located in the R-2A, Single and Two-Family Residential
Zoning District. The easterly lot contains 30,687 square feet of area. The existing home
and detached garage will be demolished and replaced with a new two-family dwelling.
The westerly lot contains 30,507 square feet. All four of the proposed unit lots (Exhibit
C) will exceed 15,000 square feet.
ANALYSIS/RECOMMENDATION
.
Although the existing lots were platted prior to Shorewood having any provision in its
zoning ordinance for dividing lots with two-family dwellings on them, both of the base
4Y.
'-.1 PRINTED ON RECYCLED PAPER
IF 8. A.
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.
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Memorandum
Re: Anderson Minor Subdivision
27 October 2005
lots meet the minimum 30,000 square-foot requirement. Similarly, the four new unit lots
all meet the minimum area requirement of 15,000 square feet.
The merits of owner-occupied housing can be argued in different ways. While some
communities may be concerned about maintaining a certain amount of rental housing
stock, it is safe to say that most prefer owner- occupancy. Based upon past discussions
,with City officials, Shorewood adopted the current provisions with the intent of
encouraging owner-'occupancy. The requirements for such divisions are contained in
Section 1201.03 Subd.16 of the Zoning Code. Based upon the provisions ofthe code the
request is consistent withShorewood's zoning regulations and Comprehensive Plan. !tis
therefore recommended that the divisions be approved subject to the following:
1.
The applicant must provide a maintenance agreement, suitable for recording,
addressing how future owners will agree on the upkeep of the property.
2. The unit lots will all require separate City utilities. It should be noted that City
water is available to the subject properties but not required.
3.
The divisions and maintenance agreements must be recorded within 30 days ofthe
applicant receiving a certified copy of the Council resolutions approving the
divisions.
4. Prior to release of the resolutions, the applicant must pay park dedication fees for
the new lots ($2000 x 3 = $6000). Credit is allowed for the lot with the existing
house on it.
5.
Prior to release of the resolutions, the applicant must pay local sanitary sewer
access charges for the new lots ($1200 x 3 = $3600). Credit is allowed for the lot
with the existing house on it.
Cc: Craig Dawson
Tim Keane
Larry Brown
Jamie Rosenlund
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Exhibit A
SITE LOCATION
Anderson - subdIvIsion of two-family lots
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BEARINGS ARE ASSl
o DENOTES IRON PIPE MONUMENT FOUND
. DENOTES IRON PIPE MONUMENT SET
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Scale in Feet
PREPARED FOR:
DATE REVISION
Sketch Plan of
Certificate of Survey
lOSpring, Inc.
622 West 82nd St.
Chaska, MN 55318
Exhibit B
EXISTING SURVEYS
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BEARINGS ARE AS
o DENOTES IRON PIPE MONUMENT FOUND
. DENOTES IRON PIPE MONUMENT SET
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4-Lot Concept Plan
loSpring, Inc.
622 West 82nd St.
Chaska, MN 55318
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Exhibit C
PROPOSED DIVISIONS
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PREP ARED FOR:
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING A SUBDIVISION OF A TWO-FAMILY DWELLING
FOR lOSPRING HOMES, INC.
WHEREAS, 10Spring Homes, Inc. (Applicant) has an interest in certain real properties
in the City of Shorewood, County of Hemlepin, State of Minnesota, legally described as Lot 3
and Lot 4, Block 1, St. Albans Bay Estates Second Addition (the Base Lots), Hennepin County,
Mimlesota; and
WHEREAS, the Applicant has applied to the City for a subdivision of said real
properties into four parcels legally described as Proposed Parcels A-D in Exhibit A (the Unit
Lots), attached hereto and made a part hereof; and
WHEREAS, the Applicant has prepared a "Declaration of Party Wall and Privacy Fence
Easement and Declaration of Covenants for Maintenance" for each of the newly created lots,
attached as Exhibits B and C, which is to be recorded herewith and become a restriction on the
above-described properties; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The real properties legally described above be divided into four parcels, legally
described in Exhibits A.
2. The City Clerk shall furnish the Applicant with a certified copy of this resolution
for recording purposes.
3. The Applicant record this resolution, together with the Declaration(s) of Party
Wall and Privacy Fence Easement and Declaration of Covenants for Maintenance, attached
hereto and made a part hereof as Exhibits B and C, with the Hennepin County Recorder or
Registrar of Titles within thirty (30) days ofthe date of the certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
December, 2005.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
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Exhibit A
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DECLARATION OF
PARTY WALL AND PRIVACY
FENCE EASEMENT AND
DECLARATION OF COVENANTS
FOR MAINTENANCE
DECLARATION OF PARTY WALL AND PRIVACY FENCE EASEMENT AND
DECLARATION OF COVENANTS FOR MAINTENANCE ("Declaration") made and
entered into this ~o~ day of NO..' EM SeR. ,2005, by 10Spring Homes, Inc., a
Minnesota corporation, ("Declarant"), of Carver County, State of Minnesota.
RECITALS
WHEREAS, Declarant is the fee owner of real property known as (street
address), MN and legally described as:
PROPOSED LEGAL DESCRIPTION PARCEL A
That part of Lot 3, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying southwesterly of the following described line:
Commencing at the northwest corner of said Lot 3; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 52.50 feet to the point of beginning of the line to be
described; thence South 20 degrees 51 minutes 18 seconds East 247.33 feet
to the south line of said Lot 3 and there terminating.
and the fee owners of the real property known as (street address), MN and
legally described as:
PROPOSED LEGAL DESCRIPTION PARCEL B
That part of Lot 3, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying northeasterly of the following described line:
Commencing at the northwest corner of said Lot 3; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 52.50 feet to the point of beginning of the line to be
described; thence South 20 degrees 51 minutes 18 seconds East 247.33 feet
to the south line of said Lot 3 and there terminating.
(the "Lots")
Easement
71226.b98
Page 1 of 5
Exhibit B
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WHEREAS, the above referenced Lots are adjoining.
WHEREAS, a residential twinhome has been constructed on each of the Lots
and said twinhomes contain a party wall on the common lot line dividing the two Lots.
WHEREAS, a privacy fence has been constructed on the common lot line
dividing the two Lots.
WHEREAS, the Declarant desires to create a non-exclusive easement for
maintenance, repair and replacement of the twin home party wall and the privacy fence
in, on, under, over and across those parts of the respective Lots on which the party wall
and the privacy fence are located.
.
WHEREAS, the Declarant desires to establish covenants for maintenance, repair
and replacement of the twinhome party wall and the privacy fence and the obligation for
payment of the expenses related thereto.
NOW, THEREFORE, the Declarant, by this Declaration, for itself, its heirs,
successors and assigns, hereby imposes a nonexclusive easement on the Lots as
follows:
DECLARATION OF PARTY WALL EASEMENT AND PRIVACY FENCE
. Declarant, for itself, its heirs, successors and assigns, hereby
imposes a nonexclusive easement for use, maintenance,
repair and replacement of the twinhome party wall and
privacy fence in, on, under, over and across those parts of
the lot on which the twinhome party wall and privacy fence
are located on:
. PROPOSED LEGAL DESCRIPTION PARCEL A
That part of Lot 3, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying southwesterly of the following described line:
Commencing at the northwest corner of said Lot 3; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 52.50 feet to the point of beginning of the line to be
described; thence South 20 degrees 51 minutes 18 seconds East 247.33 feet
to the south line of said Lot 3 and there terminating.
for the use and benefit of:
.
PROPOSED LEGAL DESCRIPTION PARCEL B
That part of Lot 3, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying northeasterly of the following described line:
Easement
71226.b98
Page 2 of 5
.
Commencing at the northwest corner of said Lot 3; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 52.50 feet to the point of beginning of the line to be
described; thence South 20 degrees 51 minutes 18 seconds East 247.33 feet
to the south line of said Lot 3 and there terminating.
Declarant, for itself, its heirs, successors and assigns, hereby
imposes a nonexclusive easement for use, maintenance,
repair and replacement of the twinhome party wall and
privacy fence in, on, under, over and across those parts of
the lot on which the twinhome party wall and privacy fence
are located on: ..
PROPOSED LEGAL DESCRIPTION PARCEL B
That part of Lot 3, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
. Hennepin County, Minnesota lying northeasterly of the following described line:
Commencing at the northwest corner of said Lot 3; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 52.50 feet to the point of beginning of the line to be
described; thence South 20 degrees 51 minutes 18 seconds East 247.33 feet
to the south line of said Lot 3 and there terminating.
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for the use and benefit of:
PROPOSED LEGAL DESCRIPTION PARCEL A
That part of Lot 3, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying southwesterly of the following described line:
Commencing at the northwest corner of said Lot 3; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 52.50 feet to the point of beginning of the line to be
described; thence South 20 degrees 51 minutes 18 seconds East 247.33 feet
to the south line of said Lot3 and there terminating.
FURTHERMORE, the Declarant, for itself, its heirs, successors and assigns
hereby subjects the Lots to the following covenants:
DECLARATION OF COVENANTS FOR MAINTENANCE
1. That said Declarant does hereby acknowledge the existence of said twinhome
party wall and privacy fence and the obligation to maintain, repair and replace, if
necessary, the twinhome party wall and privacy fence.
2. The term "Owners" as used herein shall include fee owners of the Lots.
Easement
71226.b98
Page 3 of5
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3. The covenants herein shall be appurtenant to and shall run with the land and
shall be binding on and inure to the benefit of the Owners, their heirs, personal
representatives, successors and assigns.
4. That the Owners hereby assume and agree to pay equal (1/2) shares of the
costs of maintaining, repairing and replacing, if necessary, the twinhome party wall and
privacy fence in good working order and so as to fully comply with all applicable laws
and ordinances. Owners shall consent and agree in writing before the commencement
of any maintenance, repairs or replacements.
5.Each respective Owner's share of costs shall bedueand payable on the date
such cost for maintenance, repair or replacementJ$ due and payable to th~ person or
entity rendering an account therefor. An Owner's share of costs shall bear interest at a
rate of eight (8%) per cent per annum if not paid when due.
6. In the event of a dispute between the Owners concerning the party wall or
privacy fence, and if the same is not resolved within thirty (30) days of the event
causing the dispute, the matter shall be submitted to binding arbitration under the rules
of the American Arbitration Association, upon the written demand of either Owner. The
fees of the arbitrator shall be shared equally by the parties, but each party shall pay its
own attorney fees or other costs to prove its case. The prevailing party in any dispute
to enforce or interpret this agreement shall be entitled to reasonable attorney's fees.
7. No Owner may exempt himself or herself from the liability for payment of the
foregoing costs by waiver of the use or enjoyment of the party walls or by the
abandonment of his or her lot.
8. The Owners hereby covenant with each other and each future Owner, who by
acceptance of a deed therefor whether or not it shall be so expressed in such
conveyance shall be and hereby is deemed to covenant with the then Owners of the
Lots, that such Owner shall pay promptly when due such Owner's proportionate (1/2)
share of the costs described herein. The costs described herein shall be a personal
obligation of the person or persons who are the Owners of such lot at the time when
such costs are incurred.
Easement
71226.b98
Page 4 of5
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9. There may be no amendment to or release of the terms of this Declaration of
Party Wall and Privacy Fence Easement and Declaration of Covenants for Maintenance
without the prior written consent of the then Owners of the Lots.
IN WITNESS WHEREOF, the Declarant has caused this instrument to be
executed this 3c.~~ay of l'lO\.iEM B-tS~ , 2005.
10Spring Homes, Inc.
d~ It ~/LdJf
Scott R. Rosenlund .
Its President
STATE OF MINNESOTA )
)ss.
COUNTY OF C~xve.Y )
On this 3btl,., day of No v.ern.be.r , 2005, before me, a notary public within
and for said county, personally appeared Scott R. Rosenlund, to me personally known,
who, being duly sworn did say that he is the president of the corporation named in the
foregoing instrument and that said instrument was signed on behalf of said corporation
by the authority of its Board of Directors and said Scott R. Rosenlund acknowledged
said instrument to be the free act and deed of said corporation.
t~ ef};?lkrtft1
Notary Public TONIA LARSON
NOTARY PUBLIC - MINNESOTA
My Commiss'on Expires Jan. 31, 2007
~~~~~;~r'~l"i4.~
This instrument was drafted by:
Gregory A. Lang #59894
5101 Thimsen Avenue
Minnetonka MN 55345
(952) 470-6361
71226.b98
Easement
71226.b98
Page 5 of5
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DECLARATION OF
PARTY WALL AND PRIVACY
FENCE EASEMENT AND
DECLARATION OF COVENANTS
FOR MAINTENANCE
DECLARATION OF PARTY WALL AND PRIVACY FENCE EASEMENT AND
DECLARATION OF COVENANTS FOR MAINTENANCE ("Declaration") made and
entered into this 'so-Vday of Nou~M "BtSi2- ,2005 by 10Spring Homes, Inc., a
Minnesota corporation, ("Declarant"), of Carver County, State of Minnesota.
RECITALS
WHEREAS, Declarant is the fee owner of real property known as (street
address), MN and legally described as:
PROPOSED LEGAL DESCRIPTION PARCEL C
That part of Lot 4, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
. Hennepin County, Minnesota lying southwesterly of the following described line:
Commencing at the northwest corner of said Lot 4; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 48.80 feet to the point of beginning of the line to be
described; thence South 30 degrees 56 minutes 52 seconds East 252.12 feet
to the south line of said Lot 4 and there terminating.
and the fee owners of the real property known as (street address), MN and
legally described as:
PROPOSED LEGAL DESCRIPTION PARCEL D
That part of Lot 4, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying northeasterly of the following described line:
Commencing at the northwest corner of said Lot 4; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 48.80 feet to the point of beginning of the line to be
described; thence South 30 degrees 56 minutes 52 seconds East 252.12 feet
to the south line of said Lot 4 and there terminating.
(the "Lots")
Easement
71226.b98a
Page 1 of5
Exhibit C
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WHEREAS, the above referenced Lots are adjoining.
WHEREAS, a residential twinhome has been constructed on each of the Lots
and said twinhomes contain a party wall on the common lot line dividing the two Lots.
WHEREAS, a privacy fence has been constructed on the common lot line
dividing the two Lots.
WHEREAS, the Declarant desires to create a non-exclusive easement for
maintenance, repair and replacement of the twinhome party wall and the privacy fence
in, on, under, over and across those parts of the respective Lots on which the party wall
and the privacy fence are located.
WHEREAS, the DeClarant desires to establish covenants for maintenance,. repair
and replacement of the twinhome party wall and the privacy fence and the obligation for
payment of the expenses related thereto.
NOW, THEREFORE, the Declarant, by this Declaration, for itself, its heirs,
successors and assigns, hereby imposes a nonexclusive easement on the Lots as
follows:
DECLARATION OF PARTY WALL EASEMENT AND PRIVACY FENCE
Declarant, for itself, its heirs, successors and assigns, hereby
imposes a nonexclusive easement for use, maintenance,
repair and replacement of the twin home party wall and
privacy fence in, on, under, over and across those parts of
the lot on which the twinhome party wall and privacy fence
are located on:
PROPOSED LEGAL DESCRIPTION PARCEL C
That part of Lot 4, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying southwesterly of the following described line:
Commencing at the northwest corner of said Lot 4; thence North 68 degrees
22 minutes 22 seconds East,assumed bearing, along the north line of said Lot
3, a distance of 48.80 feet to the point of beginning of the line to be
described; thence South 30 degrees 56 minutes 52 seconds East 252.12 feet
to the south line of said Lot 4 and there terminating.
for the use and benefit of:
PROPOSED LEGAL DESCRIPTION PARCEL D
That part of Lot 4, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying northeasterly of the following described line:
Easement
71226.b98a
Page20f5
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Commencing at the northwest corner of said Lot 4; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 48.80 feet to the point of beginning of the line to be
described; thence South 30 degrees 56 minutes 52 seconds East 252.12 feet
to the south line of said Lot 4 and there terminating.
Declarant, for itself, its heirs, successors and assigns, hereby
imposes a nonexclusive easement for use, maintenance,
repair and replacement of the twinhome party wall and
privacy fence in, on, under, over and across those parts of
the lot on which the twin home party wall and privacy fence
are located on:
PROPOSED LEGAL DESCRIPTION PARCEL D
That part of Lot 4, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying northeasterly of the following described line:
Commencing atthe northwest corner of said Lot 4; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 48.80 feet to the point of beginning of the line to be
described; thence South 30 degrees 56 minutes 52 seconds East 252.12 feet
to the south line of said Lot 4 and there terminating.
for the use and benefit of:
PROPOSED LEGAL DESCRIPTION PARCEL C
That part of Lot 4, Block 1, ST. ALBANS BAY ESTATES SECOND ADDITION,
Hennepin County, Minnesota lying southwesterly of the following described line:
Commencing at the northwest corner of said Lot 4; thence North 68 degrees
22 minutes 22 seconds East, assumed bearing, along the north line of said Lot
3, a distance of 48.80 feet to the point of beginning of the line to be
described; thence South 30 degrees 56 minutes 52 seconds East 252.12 feet
to the south line of said Lot 4 and there terminating.
FURTHERMORE, the Declarant, foritself,its heirs, successors and assigns
hereby subjects the Lots to the following covenants:
DECLARATION OF COVENANTS FOR MAINTENANCE
1. That said Declarant does hereby acknowledge the existence of said twinhome
party wall and privacy fence and the obligation to maintain, repair and replace, if
necessary, the twinhome party wall and privacy fence.
2. The term "Owners" as used herein shall include fee owners of the Lots.
Easement
71226.b98a
Page 3 ofS
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3. The covenants herein shall be appurtenant to and shall run with the land and
shall be binding on and inure to the benefit of the Owners, their heirs, personal
representatives, successors and assigns.
4. That the Owners hereby assume and agree to pay equal (1/2) shares of the
costs of maintaining, repairing and replacing, if necessary, the twinhome party wall and
privacy fence in good working order and so as to fully comply with all applicable laws
and ordinances. Owners shall consent and agree in writing before the commencement
of any maintenance, repairs or replacements.
5. Each respective Owner's share of costs shall be due and payable on the date
such cost for maintenance, repair br.replacement is due and payable to.the person or
entity rendering an account therefor. An Owner's share of costs shall bear interest at a
rate of eight (8%) per cent per annum if not paid when due.
6. In the event of a dispute between the Owners concerning the party wall or
privacy fence, and if the same is not resolved within thirty (30) days of the event
causing the dispute, the matter shall be submitted to binding arbitration under the rules
of the American Arbitration Association, upon the written demand of either Owner. The
fees of the arbitrator shall be shared equally by the parties, but each party shall pay its
own attorney fees or other costs to prove its case. The prevailing party in any dispute
to enforce or interpret this agreement shall be entitled to reasonable attorney's fees.
7. No Owner may exempt himself or herself from the liability for payment of the
foregoing costs by waiver of the use or enjoyment of the party walls or by the
abandonment of his or her lot.
8. The Owners hereby covenant with each other and each future Owner, who by
acceptance of a deed therefor whether or not it shall be so expressed in such
conveyance shall be and hereby is deemed to covenant with the then Owners of the
Lots, that such Owner shall pay promptly when due such Owner's proportionate (1/2)
share of the costs described herein. The costs described herein shall be a personal
obligation of the person or persons who are the Owners of such lot at the time when
such costsare incurred.
Easement
71226.b98a
Page 4 of 5
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9. There may be no amendment to or release of the terms of this Declaration of
Party Wall and Privacy Fence Easement and Declaration of Covenants for Maintenance
without the prior written consent of the then Owners of the Lots.
IN WITNESS WHEREOF, the Declarant has caused this instrument to be
executed this'~o~ay of Nov~r'/\8f;.1<. ,2005.
10Spring Homes, Inc.
1Lzt..... ~. ..
. /2."12.
. · Scott R. Rosenlund.. ... ... .. ...
Its President
STATE OF MINNESOTA )
)ss.
COUNTY OF CO-t ver )
On this '3b tn day of {\\eVeiY\beit- ,2005, before me, a notary public within and
for said county, personally appeared Scott R. Rosenlund, to me personally known, who,
being duly sworn did say that he is the president of the corporation named in the
foregoing instrument and that said instrument was signed on behalf of said corporation
by the authority of its Board of Directors and said Scott R. Rosenlund acknowledged
said instrument to be the free act and deed of said corporation.
v~... "~' ",. 'J,. a' I
.{ '"~ ".., /
IV 'I /., v
Notary ublic
1/t.!lt.\7~
TONIA LARSON
NOTARY PUBLIC. MINNESOTA
My Commission Expires Jan. 31. 2007
~t~~~'l
This instrument was drafted by:
Gregory A. Lang #59894
5101 Thimsen Avenue
Minnetonka MN 55345
(952) 470-6361
71226.b98a
Easement
71226.b98a
Page5of5
.
MEMORANDUM
TO:
.
FROM:
DATE:
RE:
.
FILE NO.
BACKGROUND
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
Planning Commission
Brad Nielsen
4 December 2005
Fisher, Lynne - Request for Zoning Code Amendment to Allow Trade
Contractor's Shop in the C-3 Zoning District
405 (05.30)
Lynne Fisher and her husband, Steve are the owners of SJ Fisher Construction Co., currently
located in TonkaBay. They have arranged to purchase the property at 24285 Smithtown Road
(see Site Location map - Exhibit A, attached) to relocate their business. The property is zoned
C-3, General Commercial, which presently does not provide for trade contractor's shops as either
permitted or conditional uses. The Fishers have requested an amendment to the Code that would
allow such use in the C-3 District.
.
The subject property is approximately 85 feet wide and contains 18,199 square feet of area. It is
currently nonconforming with respect to setbacks and due to the presence of a pole type
accessory structure. The applicants, as mentioned in their request letter (Exhibit B) propose to
completely redevelop the front portion of the site as illustrated in Exhibits C-F. The rear portion
of the property is occupied by a telecommunications monopole and small equipment building.
Land uses and zoning surrounding the site are as follows:
.
North:
commercial
East:
South:
West:
County Road 19, then retail commercial (in Tonka Bay); zoned
Auto repair (transmission) shop; zoned C-3, General Commercial
City Hall/Badger Park; zoned R-l C, Single-family residential
Auto fuel station and auto repair shop; zoned C-3
"'llr
'o.J PRINTED ON RECYCLED PAPER
#7 8. B~
.
.
.
.
.
Memorandum
Re: Fisher - Zoning Text Amendment
4 December 2005
The Fishers' request that the classification of "building trade contractor's shop" which is
currently allowed as a conditional use permit in the C-4, Service Commercial zoning district, be
allowed by conditional use permit in the C-3 District.
ANALYSIS/RECOMMENDATION
Although the applicants have submitted plans (Exhibits C-F), illustrating what they intend to do
with the site, the request being considered at this time has to do with the use ofthe property and
what is acceptable in the C-3 District as a whole. The second section of this report will address
preliminary issues associated with the applicants' site plan.
A.
Land Use. The front portion of the proposed building will house the applicants' offices.
Offices are already allowed in the C-3 District, and if this were the only use being
proposed, the site plan review process would be the only action necessary for a building
permit. The rear (and larger) portion of the proposed building will be used as storage and
some incidental assembly of mechanical ductwork. They intend to share their building
with an HV AC contractor.
As indicated in the applicants' request letter, most of their activities take place on
construction sites. Even their employees typically do not come to the office location, but
rather they go directly to job sites. This being the case, the traffic generated by the
proposed activity may be less than other allowable uses in the C-3 District.
Perhaps the most significant concern with the use being proposed has to do with the
element of outdoor storage of vehicles, equipment and construction materials. The
applicants' plans do not provide for such storage, nor is there space at the rear of the site
to accommodate it after the required setback. The provisions of Section .1201.23 Subd.
4.e. (Service Commercial- conditional uses) attempt to address this issue by requiring
screening and landscaping from the street and residential properties, and by limiting the
amount of storage area to 30 percent of the lot area and no more than the area of the
building.
In evaluating this request, it is recommended that the Planning Commission and City
Council consider the purpose of the C-3 District - ".. .to provide for the establishment of
commercial and service activities which draw from and serve customers from the entire
. community or subregion." It is also recommended that you consider the types of uses
already allowed in the C-3 District. The applicants' request letter makes some
comparisons to existing C-3 businesses.
B.
Site and Building Plans. As mentioned above, this application is for an amendment to the
zoning code. The applicants' plans are considered conceptual for purposes of this report.
If the City determines that the use of the property is acceptable, the applicants would then
apply for a conditional use permit and submit detailed plans for a c.u.P. In doing so, the
applicants should consider the following:
-2-
.
.
.
.
.
Memorandum
Re: Fisher - Zoning Text Amendment
4 December 2005
1. Parking. The number of parking spaces is inadequate for the size building being
proposed. The office portion of the building requires 3.5 spaces, while the
warehouse/shop area requires an additional nine spaces for a total of 13 spaces. It
is quite likely that this requirement will necessitate a smaller building.
2. The design of the proposed parking and circulation do not comply with
Shorewood's parking regulations. Specifically, the drive aisle and parking spaces
as shown are too narrow.
3. The parking area and driveways must be entirely encompassed by a perimeter
concrete curb.
4.
Proposed landscaping should be consistent with the recommendations of the
County Road 19 Corridor Study and must be prepared by a registered landscape
architect.
5. The site plan should address site lighting and trash facilities.
6. The property may be required to provide some sort of ponding to accommodate
storm water runoff.
7.
The applicants should provide an "as~built" sUIVey of the site showing existing
site improvements. Plans submitted must be to a workable scale.
If the Planning Commission and Council determine that the proposed use is acceptable for the C-
3 District, staff should be directed to prepare a draft amendment for adoption. The applicants
should then apply for a conditional use permit in compliance with the amended code.
Cc:
Craig Dawson
Larry Brown
Tim Keane .
Lynne Fisher
-3-
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Exhibit A
SITE LOCATION
Fisher - Zoning Code Amendment
.
.
.
.
.
Brad Nielsen
Planning Director
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
October 27 2005
Re: 24283 & 24285 Smithtown Road
Shorewood, MN 55331
Brad Nielsen:
This application is respectfully submitted to show our interest in getting an amendment to the C3
zoning ordinances to include provision 1201.23 C-4, Subd. 4e for the above referenced property.
Specifically: "Building trade contractor's shop for businesses engaged in specialized construction
activities such as plumbing, painting, electrical work, carpentry and well drilling; primarily for
residential development, but not including heavy construction."
We intend to use the building for our companies, SJ. Fisher Construction, and Anderson Cooling
& Heating. We are local companies, currently located in Tonka Bay with the majority of our
business servicing primarily the Shorewood community and surrounding area. We have been
renting space from Lan-De-Con, located in Tonka Bay, with the intention of purchasing an
existing commercial site in the area for many years.
We have established businesses, with over 20 years of combined service. Weare a good fit for
the area. There are similar type servicing companies within a few blocks, specially an electrical
company, carpet company, transmission company and body shop.
We intend to make drastic site improvements by removing both buildings, the office and pole
building, and building one office/warehouse with a cottage style facade. Weare a full service
remodeling and heating company and feel it is necessary to have a building that shows the quality
of work that we provide.
We will create little traffic volume. Our employees typically meet at the job site. If it is
necessary for them to be at the shop, they will not create high traffic volumes. Likewise,
customers are typically met at the job sites and will not create high traffic volumes. Because of
this, we do not require many parking spaces since the majority of our meetings are at the
customers home. We expect little walk up traffic.
Exhibit B
APPLICANT'S REQUEST LETTER
Dated 27 October 2005
.
.
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.
.
We will keep the area neat. Again, we need to portray a neat and orderly appearance to generate
interest in our business.
We feel that the combination of the above mentioned criteria, drastic site improvements, little
traffic, local companies servicing local customers and the fact that there are similar type
companies in the area, will show that we are a good fit for the area. Thank you for considering
our amendment request to include provision 1201.23 C-4, Subd. 4e.
Sincerely,
Y3~~
Steve & Lynne Fisher
Jay & Cheryl Anderson
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Brad Nielsen
.rom:
ent:
To:
Subject:
Jeff.Bailey [Jeff.Bailey@target.com]
Tuesday, December 06,20058:42 AM
abjnielsen@comcast.net; planning@ci.shorewood.mn.us
Fisher zoning text amendment
Brad,
While unfortunately I will be absent from tonight's public hearing, I wanted you to know
that I am opposed to changing the text of the C-3 zoning district to incorporate the
proposed Fisher redevelopment. Given the ongoing retail improvements taking place just
across the street, I don't believe that the site is appropriate for a relatively
industrial use. It would be one thing if Fisher were applying for an existing permitted or
perhaps even a conditional use in the C-3 district. Elutto proactively change the zoning
text to invite in a use that is not consistent with a longer range vision of the Gateway
area seems antithetic to. ~ollnd planning .,+he Planning Commission has only touched briefly
on a long range vision for the area, but I do not view this proposal in being in keeping .
with those early discussions. I'd much rather keep our options open for a more retail-
oriented use of the property.
.ff
.
.
.
1
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.
RECEIVED
DEe 08 2005
Mayor Woody Love
City Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
December 7, 2005
CITY OF SHOREWOOD
Re: 24283 & 24285 Smithtown Road
.. Shorewood, MN 55331
Mr. Mayor, Woody Love & City Council Members:
We are requesting an amendment for the above referenced property, currently zoned C-3,
General Commercial, to allow a "building trade contractor's shop," currently allowed in the C-4
District.
We intend to use the building for our companies, S.J. Fisher Construction, and Anderson Cooling
& Heating. We are local companies, currently located in Tonka Bay with the majority of our
business servicing primarily the Shorewood community and surrounding area. We are established
businesses that are a good fit for the area.
Most recently the site has been a sales lot for used autos. Currently the site contains two
unattractive buildings, one of which is a non-conforming "pole" type building, that have since
out lived their useful purpose. As traffic comes into Shorewood from the West, these are two of
the most visible structures at the newly configured roadway. See Exhibit A photo. Even their
relationship to each other, staggered, is unappealing.
. We intend to make site improvements by removing both buildings, the office and pole building,
and building one office/warehouse with an updated cottage style character. The building will
blend into the fabric of the land. See Exhibit B which represents a first past concept proposal for
the property. We are a full service remodeling and heating company and feel it is necessary to
have a building that shows the quality of work that we provide to our local customers.
.
We will generate little traffic volume. Our employees typically meet at the job site. We meet
customers at their residence. We expect little walk up traffic. With the newly created faster
sweeping curve in the road at the site entrance, we believe that a high volume of traffic
potentially generated by a retaiVsale facility is a less appropriate use of the site than our
contracting business.
The existing C-3 business on either side of this site are an auto repair transmission shop and an
auto fuel station with an auto repair shop. These auto repair businesses fit in the C-3 zone.
However, a contractor's shop is currently not allowed but seems to be just as good of a fit, if not
.
.
.
.
.
better. C-4 is allowed just a few businesses to the east, specifically Minnetonka Dredging and
The Garden Patch.
We intend to keep the area neat. We will not need outdoor storage for construction materials.
As an important aspect of our business, we need to portray a neat and orderly appearance to
generate interest in our business.
We feel that the combination of the above-mentioned criteria, site improvements, little traffic,
local companies servicing local customers and the fact that there are similar type companies in
the area, will show that we are a good fit for the area. Thank you for considering our amendment
request to include a contractor's trade shop in the C-3 zoning district.
cc:
Paula Callies
Chris Lizee
Laura Turgeon
Martin Wellens
Brad Nielsen
Sincerely,
It.(j''VVu2- ~
Steve & Lynne Fisher
Jay & Cheryl Anderson
.
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CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474.0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
5 December 2005
RE:
Kennedy, Mark - Minor Subdivision
.
FILE NO.:
405 (05.32)
BACKGROUND
.
Mark Kennedy owns the property located at 23975 Yellowstone Trail (see Site Location
map - Exhibit A, attached). Having successfully getting his property rezoned to R-l C,
Single-Family Residential, he now proposes to subdivide the lot into two building sites as
shown on Exhibit B.
The property contains 44,045 square feet of area and is occupied by the applicant's home
and a detached garage. The proposed lots will be 23,886 square feet (westerly lot) and
20,159 square feet (easterly lot) in area. The property drops off to the southwest comer
into a small wetland basin.
ANAL YSISIRECOMMENDATION
Both of the proposed lots comply with the requirements of the R-1C zoning district. The
westerly lot will have approximately 16.6 percent of hardcover. It should be noted that
the patio on the northeast side of the house encroaches into the required side yard
setback. . This should be corrected as a condition of approval.
.
4"11-
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:fF 8. C.
.
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.
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Memorandum
Re: Kennedy - Minor Subdivision
5 December 2005
With that, it is recommended that the minor division be approved subject to the
following:
1. The applicants must provide legal descriptions and deeds for drainage and utility
easements, 10 feet around each lot, and a conservation easement extending to 35
feet (wetland buffer) from the wetland delineation. The conservation easement
must staked on the property with wetland boundary markers approved by the City.
2. The applicants must provide an up-to-date (within 30 days) title opinion for
review by the City Attorney.
3. Prior to release of the resolution approving the request, the applicants must pay
one park dedication fee ($2000) and one local sanitary sewer access charge
($1200).
4. Since the division itself does not result in the removal of any trees from the
property, tree preservation and reforestation can be addressed at the time building
permits are applied for.
Cc:
Craig Dawson
Larry Brown
Tim Keane
Mark Kennedy
-2-
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PROPOSED DIVISION
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY
FOR MARK KENNEDY
WHEREAS, Mark Kennedy (Applicant) has is the owner of certain real
property in the City of Shorewood, legally described as:
"That part of Lot 21 lying North of the South 46 feet thereof, Linden Park,
. Hennepin County, Minnesota AND Outlot A, Block 1, Marilynwood"; and
.
WHEREAS, the Applicant has applied to th6City for a subdivision of said real
property into two parcels legally described on Exhibit A, attached hereto and made a part
hereof; and
WHEREAS, the Applicant has agreed to grant to the City drainage and utility
easements legally described in Exhibit B, attached hereto and made a part hereof; and
WHEREAS, the Applicant has agreed to grant to the City a wetland conservation
easement legally described in Exhibit C, attached hereto and made a part hereof; and
. WHEREAS, the subdivision requested by the Applicant complies in all respects
with the Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of
Shorewood as follows:
.
1. The real property legally described herein be divided into two parcels, as
legally described above.
2. This approval is subject to the Applicant recording this resolution, together
with the drainage and utility easements legally described in Exhibit B, and the wetland
conservation easement, legally described in Exhibit C with the Hennepin County
Recorder or Registrar of Titles within thirty (30) days ofthe date of the certification of
this resolution.
3. The City Clerk will furnish the Applicant with a certified copy of this
resolution for recording purposes.
.
-1-
.
.
.
.
.
PROPOSED LEGAL DESCRlPTION OF EASTERLY PARCEL:
That part of Lot 21 lying North of the South 46 feet thereof, Linden Park, Hennepin County,
Minnesota,
lying east of the following described line:
Commencing at the southwest comer of said Lot 21; thence northerly along the westerly line of said
Lot 21 to the intersection with a line drawn parallel with and 46 feet north of the south line of said Lot
21; thence easterly parallel with said south line a distance of 112.00 feet to the point of beginning of
theline tobedescribed; thence deflecti11g to the left at an angle of900 00'00" adistance of 200.86 feet
to the north line of said Lot 21 and there terminating.
PROPOSED LEGAL DESCRIPTION OF WESTERLY PARCEL:
That part of Lot 21 lying North of the South 46 feet thereof, Linden Park, Hennepin County, Minnesota
AND
Outlot A, Block 1, Marilynwood,
lying west of the following described line:
Commencing at the southwest comer of said Lot 21; thence northerly along the westerly line of said
Lot 21 to the intersection with a line drawn parallel with and 46 feet north of the south line of said Lot
21; thence easterly parallel with said south line a distance of 112.00 feet to .the point of beginning of
the line to be described; thence deflecting to the left at an angle of 900 00' 00" a distance of 200.86 feet
to the north line of said Lot 21 and there terminating.
Exhibit A
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
Craig W ,Dawson, City Administrator ~
FROM:
DATE:
December 8, 2005
. SUBJECT: The "Revised Saunders Proposal" To Resolve SLMPD Matters
The City Council has received the "Saunders Proposal" and continued this agenda item from its
November 14 and 28 meetings. The City Council directed that this item be continued until other
cities had taken action on it. During the week of December 5, there was much activity among the
sister city councils.
.
The proposal offered by Greenwood City Councilmember Matt Saunders, which was endorsed by the
SLMPD Coordinating Committee; and approved with a few changes by the Greenwood City Council
and in concept by Tonka Bay in November. It was acted upon further by the Excelsior and
Greenwood city councils during this week. On a 5/0 vote in Excelsior, and a 4/1 vote in Greenwood,
the two city councils have approved several revisions made to provide clarification. The basic
concept remains the same:
.
1) Excelsior to pay $420,000 for 2006 and receive full service.
2) Agree to amendments to be made to the joint powers agreement (JP A) related to withdrawal,
dispute resolution, and budget adjustments.
3) In agreeing to 1) and 2) above, use one-time binding arbitration for the funding allocation
among the member cities.
Below is a summary ofthe proposal.
1) Service/Funding Levels for 2006.
Excelsior will pay $420,000 for full service in 2006.
.
Excelsior authorized $400,000 for 2006, and the funding recommended by the
Coordinating Committee was $459,050. The proposal does not call for the other cities
to fund the $39,050 shortfall, and the SLMPD revenue for 2006 would be reduced
accordingl y.
4"~
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Revised Saunders Proposal re: SLMPD
December 12, 2005, City Council Meeting
Page 3
It should be noted that the "approved budget" is defined here as "the sum of contributions from each
ofthe parties." Technically, the budget includes revenue other than cities' payments. The intent
should be that changes in cities' payments will be based on the amounts in the current approved
budget. The $1,556,100 figure is amount recommended by the Coordinating Committee for 2006,
The provision in e) would raise the base from the "flat-lined" amount of required municipal revenue
of$1,355,900 for 2006,
The Excelsior City Council added and approved the following provision for the revised proposal at its
pecember 5 meeting; (It was included inthe Greenwood approval on December 6.):
f) "Adoption of an annual budget pursuant to this subdivision shall entitle all member
Cities to full and complete SLMPD services funded by the approved budget and
preclude delivery of multiple tiers or levels of services to Member Cities. Member
Cities may contract with the SLMPD for the delivery of supplemental services
delivered by separately dedicated personnel outside of the approve budget as
mutually-agreed by all Member Cities. Agreement to provide supplemental services
shall not be unreasonably withheld,"
In the Budget process amendments, the ability of any city to "flat-line" the cities' revenue would be
removed, which has been the primary reason that tiers of service were identified for operations in
2004..2006. Going forward, with the amendments in place, the SLMPD would be funded at the level
currently needed for 14 licensed officers and support staff. This provision, 2f), specifically allows a
city or cities to arrange for and obtain additional services, and that approval of them can not be
unreasonably withheld.
3) Binding Arbitration
The funding allocation would be put to binding arbitration, and three retired judges or justices would
serve on the arbitration panel. The panel would have the authority to use any criteria it sees fit to
determine the allocation of costs among the member cities; however, its allocation can not be based
solely on demand or solely on tax capacity (aka ad valorem). [Note: this is the case in the current
funding allocation,] The allocation would be in effect for 2007.
The arbitration panel would need to be approved by all cities by January 15; ifnot, Excelsior would
choose one arbitrator, the other cities together would choose one arbitrator, and the two arbitrators
would select the third, The panel would convene February 1 and would issue its decision by July 1,
2006. The cities would pay their current proportionate shares for the costs of arbitration,
Comments: The proposal is responsive to concerns expressed by the Council regarding dispute
resolution; on-going obligation for leaselbond payments if a city withdraws; removal of the flat-lining
provision and a minimum inflationary adjustment if cities do not timely agree on the budget; and
defining the 2006 recommended municipal revenue ($1,556,100) as the base for the 2007 budget.
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REVISED-- Binding Arbitration Proposal-12/5/05
This proposal is made to bring a long-term resolution to the SLMPD JP A situation, It
consists of three inter-related components -- (1) Agreement on Service and Funding
Levels for 2006; (2) Modification of the JPA to clarify Withdrawal, Dispute Resolution,
and Operating Budget Approval issues; and (3) Binding Arbitration to determine funding
Allocation,
1. Service/funding levels for 2006, Excelsior pays $420,000, Full service restored
to Excelsior immediately upon approval. This is a one-time adjustment for 2006
and should not be interpreted as a permanent adjustment of funding levels,
2, JPA Amendment. The JPA shall be amendedto.includethe.follo-wingprovisions:
WITHDRA W AL-
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1. Written notice of withdrawal must be made be made by May 1
for withdrawal commencing January 1 twenty months after
May 1,
1. Notice after May 1 will require the withdrawing city to wait
an additional year,
2. Notice before May 1 will not advance the commencement
of the withdrawal; withdrawal will commence on January 1
twenty months after May 1,
11, All capital equipment (that purchased under the bond) remains
the property of the JP A.
111. All officers and staff remain employees of the SLMPD.
lV. Any withdrawing city shall continue paying the same portion
of the ongoing payment the SLMPD makes to retire the debt on
the building as required by the formula in effect at the time of
written notice of withdrawal. A withdrawing city shall have an
ownership interest in the building commensurate with the
percentage its debt retirement payments (both before and after
withdrawal) are of the total debt retirement payments made by
the SLMPD, The ownership interest shall not include a right of
use or occupation but shall entitle the city to its pro rata share
of any revenue generated through the lease, sale, or other
conveyance of the building. A withdrawing city's payments on
the debt shall end upon retirement of the debt or upon addition
of a new member to the JP A,
v, One-Time Exception. Any Member City may withdraw from
the JP A by providing written notice to the other member cities
of its intent to do so within 60 days after the arbitration award
referred to in item 3 is issued. Such notice shall entitle a
withdrawing city to leave the JP A effective December 31,
2007, Upon the effective date of the withdrawal, a
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BUDGET APPROV AL-
Delete the last three sentences of Section 7 of the JP A and replace them
with the following language:
The approved budget for each year shall be the sum of the
contributions of each of the parties, If the parties do not
unanimously agree on the approved budget by September 1 st of
each year, the amount of the previous year's budget will be
increased by the lesser of the following:
a,) . The increase in theJuly Minneapolis/St. Paul Consumer
Price Index for-All Urban Consumers (CPI-U) over the
previous 12-month period; or
.
b,)
The percentage increase in the most restrictive statutory
levy limit applicable to the budget year placed on any of
the Member Cities over the levy limit for that Member City
for the prior year,
c) In the event that (a) or (b) decreases, the operating budget
shall remain the same,
.
d)
The above formula applies only to operating expenses not
governed by wage or benefit increases required by any
union contracts, All cities must pay wage or benefit
increases as required by union contracts; other expenses
can have ceilings applied per the above formula,
.
e)
For purposes of determining the 2007 budget, the "previous
year's budget" referenced above shall be $1,556,100,
f) Adoption of an annual budget pursuant to this subdivision
shall entitle all Member Cities to full and complete SLMPD
services funded by the approved budget and preclude
delivery of multiple tiers or levels of services to Member
Cities, Member Cities may contract with the SLMPD for
the delivery of supplemental services delivered by
separately dedicated personnel outside of the approved
budget as mutually-agreed by all Member Cities.
Agreement to provide supplemental services shall not be
unreasonably withheld,
.
3, Binding Arbitration, The Member Cities agree to submit the issue of the
allocation of the operating costs of providing police services to a mutually-
3
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
FROM:
City Council
CraigW, Dawson, City Administrator ili
December 8, 2005
TO:
DATE:
. SUBJECT: Funding for SLMPD for 2006
.
Background: The City Council has authorized the figure recommended by the SLMPD
Coordinating Committee for police operations in 2006 - $715,806 (= 46,0% of revenue from the
cities), Under the terms of the joint powers agreement, the City is required to pay $623,729 in 2006,
as Excelsior authorized a 0,0% increase for SLMPD funding. The Excelsior shortfall is $59,050 from
its share of the recommended funding,
As Council may recall, the proposal it had approved in August for resolving SLMPD issues would
have had Excelsior paying an additional $20,000 for full service in 2006, and the balance ($39,050)
would have been picked up by Shore wood, When the Council considered the proposed budget and
tax levy, it added $39,050 to be prepared for this possibility,
.
Tier II Service Plan from Coordinatine: Committee: In November, the SLMPD Coordinating
Committee approved a two-tier service plan based on what each city has authorized for 2006, This
plan identified what services could be provided at the 0,0% increase in city funding for 2006, which
was $200,000 below what the Committee had recommended, This plan also assumed that
Shorewood, Greenwood, and Tonka Bay would approve in their final budgets what they had
authorized prior to September 1, Those sums -- $141,000 - determined Tier II service for those three
cities,
.
In the service plan for 2006, the Police would reduce its complement by one officer. One investigator
is working with a State Task Force into 2007, and his position would not be filled during this time,
No existing personnel would need to be laid off. One currently full-time patrol officer would be
moved 50 percent into investigations. The Department would plan to take on a Jull-time licensed
officer(s) to work part-time to fill that 50 percent vacancy in patrol. Tier II cities would receive
services available due to the added part-time staff, In Tier I, the services provided would be the same
as in 2005 with the further constraint of less investigative service,
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'o.J PRINTED DN RECYCLED PAPER
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CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@ci.shorewood.mn.us
MEMORANDUM
.
Date:
December 6, 2005
.
Re:
Honorable Mayor and City Council Members "'-
Bonnie Burton, Finance Director/T~er\. urer ~~
Craig Dawson, City Administrator (;lV
2006 Budget and Finance Resolutions
To:
From:
Several budget and finance resolutions are attached for your review and approval. They
represent the culmination of many months of finance and budget work by the staff and
council.
.
Resolution Adopting the 2006 Budget and Tax Levy
On September 12, 2005, the City Council approved the Proposed 2006 Budget, which
was subsequently certified to Hennepin County. The Truth-In-Taxation Public Hearing
for the 2006 budget and tax levy was held on December 5,2005,
Based on comments at the December 5 Truth-in-Taxation hearing and subsequent
direction of the City Council, the following reductions have been made in the proposed
budget and tax levy:
. $40,000 in City Council contingency
. $17,000 in Elections for voting machines
.
Staff is also developing a fund balance guideline policy for Council's future
consideration, There was also discussion about the authorized City Engineer position,
(The memorandum reviewed by the Council to authorize the position in August 2004 is
included,) Staff strongly believes that the position remains warranted as planned and
approved.
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t.~ PRINTEO ON RECYCLED PAPER
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CITY OF SHOREWOOD
RESOLUTION NO. 05-
A RESOLUTION ADOPTING THE 2006 BUDGETS AND
APPROVING THE 2005 PROPERTY TAX LEVY COLLECTIBLE IN 2006
WHEREAS, the 2006 Budget and 2005 property tax levies collectible in 2006 for the
City of Shorewood have been prepared and reviewed by the City Council; and,
WHEREAS, the City Council held a Truth-In-Taxation meeting on December 5,2005, to
receive public comment regarding the adoption of such budgets and property tax levies;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1.
That the following budgets are adopted for the year 2006:
General Fund
Liquor Funds - (Combined)
Water Fund - Operating and Debt Service
Sewer Fund
Recycling Fund
Stormwater Management Fund
$4,740,495
538,078
1,960,612
1,095,737
118,322
210,899
2, That the following sums be levied for 2005, collectible in 2006, upon taxable
property inthe City of Shorewood for the following purposes:
General Fund Operations Levy
Special Levy
Total General Fund Levy
$3,678,592
511.803
$4,190.395
3.
That the City Administrator/Clerk is hereby instructed to transmit a certified copy
of this resolution to the County Auditor of Hennepin County, Minnesota,
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
December, 2005,
ATTEST:
Woody Love, Mayor
. Craig W. Dawson, City Administrator/Clerk
.
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CITY OF SHOREWOOD
RESOLUTION NO. 05-
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
WHEREAS, the City Council has levied for, and budgeted the transfer of
monies for capital improvements and purchases in its 2005 General and Capital Budgets.
THEREFORE, BE IT RESOLVED by the City Council of Shorewood that the
following amounts are hereby authorizedtobe transferred between the following funds:
TRANSFER FROM
General Fund
General Fund
General Fund
General Fund
Liquor Fund
General Fund
General Fund
General Fund
Liquor Tonka Bay (643)
Liquor Tonka Bay (643)
TRANSFER TO.
Equipment Replacement Fund
Street Reconstruction Fund
Sewer Fund (for debt service)
Public Facilities Fund
General Fund
Park Capital Improvement Fund
Stonnwater Mgmt Fund
Land & Open Space Fund
Liquor Waterford (642) (as needed
to eliminate deficits and close 643)
Liquor Shorewood Plaza (641) (as
needed to close 643)
AMOUNT
116,000
311,000
60,000
50,000
50,000
10,000
7,000
5,000
206,000
41,000
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th
day of December, 2005.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
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Public Works Restructuring
August 9,2004, City Council Work Session
Page 2
2) The Supervisor of Operations and Maintenance (hereafter, PW Supervisor) position has been
vacant since the former incumbent resigned in Fall 2001. The DPW assumed more direct
involvement with the public works maintenance operations, especially knowing the
importance to make preparations for taking back utility operations within 15 months. The
DPW office has since moved to the Public Works Maintenance building.
3) In Fall 2001, the Council approved hiring for an authorized but unfilled engineering
technician position. This position has been focused on development of engineering plans and
converting records to a digital format, in a manner that is consistent with organization-vvide
needs and information systems platforms, This effort is an ongoing one, and the major
component in developing this engineering system is not quite one-half completed, ..
The engineering technician position is also responsible for coordination of utility permits, a
portion of construction inspection, compilation of specifications and details under direction of
the City Engineer, and initial contact with a portion of customer concerns.
4) In Winter 2004, one of the Utility Division personnel was promoted to Utility Lead Worker.
Cost reductions from the former Munitech contract covers this added expense.
By eliminating the PW Supervisor position, and viewing the one new staff member as a replacement
for a formerly contracted service, the number of positions in the Public Works Department would
remain the same as was authorized in 2001. The differential in salary between the proposed City
Engineer and the vacant PWSupervisor positions would be less than $5,000 in 2005.
Positions and Division Responsibilities:
The attachment to this memorandum provides a more detailed listing of responsibilities of the DPW
and City Engineer, Below is a summary.
City Enfdneer/Ene;ineerine; Division
The Engineering Division, with ultimate oversight by the DPW, would be responsible for the
following areas:
. Contract Management, including contract documents for public works documents, permits,
bonds and warranties, review of payment requests
. Construction Management, including inspection of public and private development,
development and adherence to standards
. Development Review, including development proposals, plats, development agreements
. Consultant Management, including direction of preparation of all feasibility reports, designs,
bidding documents
. Right-of-way Management, including administration of the right-of-way ordinance, all utility
permits (i.e., cable, telephone, electric, gas, water, sewer) in r-o-w and fee revenue for the
City, records system
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Public Works Restructuring
August 9, 2004, City Council Work Session
Page 4
· Management of the Engineering Division
· Intergovernmental Matters in Public Works, including MnDOT, Hennepin County, watershed
districts
· Provide Staff Liaison and Support for Park Commission
· Budget Preparation and Management for the Public Works Department
· Preparation of the Public Works Items for the Capital Improvement Program
· Infrastructure Inventory Maintenance, including evaluation and recording of roadways,
utilities, stormwater systems, parks
· . Roadway Maintenance Management, including schedule of patching, sealcoating,bituminous .
overlays, roadway restrictions, snow and ice removal materials and operations
· . Maintenance of Traffic Signal Systems ...
· Management of Drinking Water System and Operations, including major maintenance (e.g.,
water tower painting) and major renovation (e.g., replacement of pumps)
· Management of Sanitary Sewer System Operations, including lift station systems,
inflow/infiltration control, database management of the system
· Management of Stormwater System Operations, including inspection and capacity evaluation
of ponds (NPDES and MCWD requirements)
· Technical Communications Systems, including telemetries for water and wastewater systems,
alarm systems and responses, Gopher One locates (3000 requests/year)
· Emergency Preparedness Communications, including emergency generators, radios, and
alarm telephony, civil defense sirens
· Park Maintenance and Safety Management
· Maintenance of City Facilities and Grounds
· Management of City's Hazardous Wastes, in terms of disposal arrangements and reporting
The DPW and City Engineer responsibilities are two full-time positions. Despite the hue and cry
about unfunded mandates from higher levels of government, it is a reality that they continue. The
City's responsibilities in terms of planning, designing, constructing, installing, performing,
documenting, reporting have had two recent major additions - homeland security and NPDES II -
and will continue to grow in the area of stormwater and environmental quality. The City is also
transitioning from a developing mode to a maintenance-and-rehabilitation phase, and more effort will
be needed in both public works maintenance and engineering to extend the life of existing
infrastructure and replace that which has worn out. A greater focus in each area will improve the
ability of staff to respond to residents' concerns more promptly and effectively.
This proposal has been included in the draft of the proposed budget for the August 9 City Council
work session. For a number of reasons, it is timely to implement the changes within the Public
Works Department in the 2005 budget.