92-005
.
.
.
RESOLUTION NO.
5 -92
A RESOLUTION ADOPTING GENERAL RECORDS RETENTION SCHEDULE
WHEREAS, Minnesota statutes 138.17 requires the approval of
the Attorney General, state AUditor, and Director of the Minnesota
Historical Society before any officer or agency of the State or any
county, city, town, school district, municipal subdivision or
corporation, or any other public authority or political entity
within the State can dispose of records; and
WHEREAS, the City of Shorewood first adopted the Records
Retention Schedule developed by the Municipal Clerks and Finance
Officers Association of Minnesota with the passage of Resolution
67-81; and
WHEREAS, the Minnesota Department of Administration and a
task force made up of city officials from around the State have
developed a general records retention schedule for cities approved
by the Attorney General, State Audi tor, and Director of the
Minnesota Historical Society; and
WHEREAS, the city has received clarification from the
Minnesota Department of Administration, Information Policy Office
that audio and video recording tapes of meetings may be erased for
reuse after formal approval of written minutes;
NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council
does hereby adopt said general records retention schedule;
BE IT FURTHER RESOLVED that said schedule is hereby amended as
follows: except as otherwise required by law (MS 471. 705, Subd. 1A
requires tapes of meeting to discuss labor negotiations strategies
to be preserved for two (2) years after the contract is signed),
the City shall preserve audio and video recordings of meetings for
at least three months, but in any case, until after formal approval
of written minutes;
BE IT FURTHER RESOLVED that a copy of this resolution be
submitted along with the Notification of Adoption of City General
Records Retention Schedule form to the Government Records
Archivist.
ADOPTED BY THE CITY
Hennepin County, State of
1992.
COUNCIL, of the City of Shorewood,
Minnesot~~;~~~~~arY,
a a J. B.. eJ!, May r
Administrator