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050806 CC Reg AgP CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 8, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, April 24, 2006 (Art. - Minutes) B. City Council Regular Meeting Minutes, April 24, 2006 (Art.- Minutes) C. City Council Work Session Minutes, April 24, 2006 (Art. - Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions askedfollowing removalfrom Consent Agenda. A. Approval of the Verified Claims List (Art.- Claims List) B. Staffing - No action required C. Accept Bids and Award Contract for Bituminous Seal Coating of Roadways (Art- Director of Public Works' memorandum, Resolution) D. Excelsior Request for Park Patrol and Dockmaster Services from SLMPD (Art. - City Administrator's memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENT A TIONS A. Recognition of Service of Park Commissioner Judy Farniok 6. PUBLIC HEARING CITY COUNCIL AGENDA - MAY 8, 2006 PAGE 2 OF2 7. PARKS 8. PLANNING - Report by Representative 9. GENERAL/NEW BUSINESS 10. ENGINEERING/PUBLIC WORKS A. Approval of Feasibility Report and Calling Hearing on Improvement for watermian installation as part of the Wedgewood Road, Mallard Lane, Teal Circle road rehabilitation project. (Art. - Engineer's memorandum, Resolution, Public Notice) B. Set date for public information meeting for Wedgewood Road, Mallard Lane, Teal Circle watermain installation project (Art. - Engineer's memorandum) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff B. Mayor & City Council 12. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 Executive Summary Shorewood City Council Regular Meeting Monday, 8 May 2006 A 5:30 P.M. Work Session will be held this evening. Agenda Item #3A: Agenda Item #3B: Enclosed is the Verified Claims List for Council approval. There are no staffing items for consideration. Agenda Item #3C: Bids were received, opened, and tabulated on May 3rd for the bituminous seal coating of roadways for the Cities of Shore wood and Tonka Bay. Pearson Brothers, Inc., is the low bidder at $51,219.08 (Shorewood's portion). The City budget encumbered $66,000 in 2006 for the seal coating of roadways. Considering the $18,000 that the City has already paid for rock material (under a separate contract) the current total of costs are estimated at $69,219.08. Although this amount is slightly over budget by approximately $3,000, Staff believes petroleum costs will continue to increase, resulting in higher prices in 2007, and that the seal coating program should be completed as planned for 2006, so that the streets will not fall behind schedule. Therefore, staff recommends that the contract for bituminous seal coating of streets be awarded to Pearson Brothers, Inc. for an amount not to exceed $51,219.08. Agenda Item #3D: The City of Excelsior proposes that the SLMPD provide park patrol and dockmaster services in 2006, a service that SLMPD has provided Excelsior for the past several years. According to the Fourth Amendment to the JP A, such supplemental SLMPD services now need to be approved by all of the member cities (interpreted to mean by their city councils), and that such approval shall not be "unreasonably withheld." Excelsior's request is consistent with past years', and there is no apparent reason to withhold approval for 2006. It is recommended that the Council approve the SLMPD provide these supplemental services to Excelsior. Agenda Item #5A: Former Park Commissioner Judy Farniok is expected to be present to receive a plaque to recognize her service to Shorewood. Agenda Item #10A: A Feasibility Report was authorized by Resolution 05-069, adopted by the Shorewood City Council on July 25,2005, to determine if installation of water main as part ofthe Wedgewood Drive, Mallard Lane, and Teal Circle road reclamation project is feasible. The report identifies three options that are all feasible. Once Council ... t t PRINTED ON RECYCLED PAPER .... Executive Summary - City Council Meeting of 8 May 2006 Page 2 of2 determines the option to extend City water, the Chapter 429 (the special assessment process) can begin, if desired. The proposed schedule is also presented for consideration. A resolution to approve the Feasibility Report and call for a public hearing on June 12, 2006 is provided for consideration once the preferred option is determined. Agenda Item #10B: Prior to the official public meeting required by the Chapter 429 process, staff is recommending a Public Information Meeting be held to answer questions from residents adjacent to the project. The recommended date and time for this meeting is May 31, 2006 at 7 PM. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, APRIL 24, 2006 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 5:30 P.M. MINUTES 1. CONVENE WORK SESSION MEETING 2. A. Roll Call Mayor Love called the meeting to order at 5:37 P.M. Present: Mayor Love, Councilmembers Callies, Dawson; Finance Director Burton; Administrator Also Present: SLMPD Chief Litsey Absent: None B. Review Agenda Without objection from Council, Mayor the meeting. EMERGENCY CHIEF LITSEY Administrator was also the Emergency Police Department (SLMPD) Chief Litsey, who served by the SLMPD, would review the in provided to Council. The packet contained: a Preparedness Workshop provided to local member city lerter to Ms. Nowlan (a member of the Hennepin County assistance with the Workshop; Shorewood's Emergency preparedness brochure; a FEMA produced food and water an Emergency Management Handbook for Government Officials Minnesota Emergency Managers (AMEM); an Employee Personal of the Lake Minnetonka Regional Emergency Operation Plan. Litsey explained it prepared so they would for Council and City officials to have a personal emergency plan to focus on their civic responsibilities in the event of an emergency. Litsey stated Xcel Energy's response time during a time of emergency was less than desirable; Xcel Energy's slow response time often stood in the way of expediting the recovery process (e.g. following severe storms or tornados). He commented Shorewood's radio system was 800 MHz frequency, the same frequency used by Hennepin County and the SLMPD's radio systems; he hoped the other SLMPD member cities would be able to upgrade their radio systems to 800 MHz. Litsey stated the South Lake Minnetonka siren system was possibly one of the oldest in Hennepin County. He explained he had not asked the member cities to fund an upgrade to the sirens yet because the 1#2A I CITY OF SHOREWOOD WORK SESSION MEETING April 24, 2006 Page 2 of 4 technology was in the midst of change. He also explained member cities were responsible for paying for replacement parts for the sirens. He noted Director Brown assisted in coordinating the testing of the sirens each month. Director Brown stated the City should consider upgrading/replacing its sirens in 2007, noting every month at least one siren fails for some reason during the test. Brown explained the sirens were checked a minimum of twice each month. Mayor Love asked Chief Litsey to explain why residents should not rely to extensively on sirens to be alerted to possible dangers. Chief Litsey explained sirens were intended to people outside that they should seek shelter inside; he stated residents should purchase weather that would automatically go off in the event of a weather emergency. Councilmember Turgeon stated during the warm-weather participating in outdoor activities; therefore, the sirens need to agreed. numbers of residents are order. Mayor Love also follows the monitors the for severe In response to a question from Councilmember protocol established by Hennepin County when weather in Carver County. He noted the sirens thunderstorms, because of the frequency for severe Councilmember Lizee questioned if th~r~ residents at a reduced cost. Councilmembfe program like that. Mayor Love stated in th residents to turn on their radios for further in made weather radios available to Channel 11 had some type of stated sirens should encourage In response to a question for weather purposes. the sirens are generally used for other types of emergencies. Chief Litsey personnel, the EFD could be training to be a city emergency operation plan (e.g. SLMPD officials, and any organization where people Incident Management System (NIMS) 700 Federal Government couldn't force the training any form of federal grant money. He noted the training could be group sessions for member cities during the summer. He Director Brown and he would have to take. Mayor of what can prepare for one. an instructor provide the training. He then stated there may be a limit an emergency, but there should not be a limit on what was done to Councilmember Deephaven's training, cities were similar. what ever type of training was done that it be coordinated with Deephaven had emergency operations people and the EOPs for the two Chief Litsey suggested the training occur again within six months of new Councilmembers being elected. Chief Litsey explained a Lake Minnetonka Regional Emergency Management, Preparedness Planning and Review Committee consisting of the Emergency Management Directors (most frequently the police chief for the city) for the Lake Minnetonka area had been established to bring some commonality to the plans for cities around Lake Minnetonka. He stated the Committee had prepared a model ordinance, noting each city had to adopt the ordinance separately once the city had modified it based on the specific CITY OF SHORE WOOD WORK SESSION MEETING April 24, 2006 Page 3 of 4 needs of that city. The Committee was responsible for ensuring the cities' EOPs were consistent with State provisions. Litsey then stated the Committee had received a grant to purchase a portable Emergency Operations Trailer that could be used as a command post, and the trailer was stored at the SLMPD. He noted the group met monthly. Chief Litsey reviewed the four phases of emergency management (preparedlfess, response, recovery, and mitigation), the Mayor's and Council's responsibilities, the emergency ~~~tg~ment declared emergency flow chart, and the Lake Minnetonka Regional Emergency Plan MembyR~mp; Chief Litsey explained the EOP had two main sections - a relat\){~~NiPtt~f~~lf. section, and an Emergency Plan Resource Manual which was security sensitive and distrjpttt~(:Fto keyqfW9ials. He then highlighted the public section of the Lake Minnetonka Regional pm~rgency Operati~lf~f Plan that had been distributed. .' Director Brown noted the City had adopted a policy with regard to debris cleanup, and Hennepin County would also provide some level of assistance with debris management during an emergency. He suggested Council use its influence to improve Xcel Energy's response time to identify which fallen wires were "live" wires; the Public Work's Staff cannot begin debris removal around fallen power lines until Xcel Energy ensures the fallen wires were not "live". He noted Xcel Energy did not encourage placing wires underground as it was more costly to troubleshoot problems with underground wires. Administrator Dawson explained a special Council meeting would be called as soon as possible in the event of an emergency, and location to.consider for the meeting would be City Hall. He also stated it was not m~etingnotification requirements. Following emergency, phone number) generators that not be eli~~~:~e for possible FEMA reimbursements if it had not Chinfititsey stated documentation was critical. Brown rg~npy eight years ago; Council met in the first few t~at was practical, would support opening the major would ensure thgre was adequate funding to support the effort until ma?n~i~?ilable. He stated the most likely emergency would be the result of debrisim~wagement became a monumental task that would require Council Director Brown declared an reviewed what had hours of ability to reach Councilmembers in the event of a declared all Councilmembers provide a contact phone number (i.e. mobile that situation. He stated there were weather radios which had back-up to re-charge a mobile phone. Chief Litsey suggested contact City Hall in the event of an emergency, and that would be the place to report if the building was usable. Director Brown then explained Staff had been directed to ensure there was portable back-up power for City Hall and the Public Works Shop, and Staff was in the process of determining how to accomplish that. Chief Litsey stated the back-up generator at the West Side Station was tested monthly. Administrator Dawson explained there were plans to conduct a simulation emergency exercise during the summer, and only a few selected people would be made aware in advance of when it was going to happen (those people did not include Council and Staff). CITY OF SHOREWOOD WORK SESSION MEETING April 24, 2006 Page 4 of 4 Chief Litsey stated the SLMPD was trained in the handling of hostage situations. Chief Litsey encouraged Council to become very familiar with the City's EOP and the Emergency Management Handbook. He then stated the process for communicating information during an emergency should be clearly documented and understood. He also stated it was important to educate residents about personal EOPs and the City EOP through newsletters, word-of-mouth, etc. Mayor Love stated during Y2K scenario planning a number of identified and resolved. Issues had been 3. OTHER There was no other business for discussion. Craig W. Dawson, Session of April 4. ADJOURN Turgeon moved, Wellens seconded, Adjourning 24,2006, at 6:55 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Mayor ATTEST: CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 24, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:02 P.M. Present. Mayor Love; CounciImembers Callies, Dawson; Finance Director Burton; be added as Item 9.A. A. Roll Call Absent: None B. Review Agenda Administrator Dawson requested the Lease for:~W{~'Gountry Club .,,'< Lizee moved, Callies seconded, Approving thei~gend~i~~j~m~nded.,M'otion passed 5/0. 2. APPROVAL OF MmumEs tt\':.;::'I}}I A. City Gouncil WorkSession Minutes, April 10, 2006 Wellens moved, Turgeon second.ed, Approvjng the. City Council Work Session Meeting Minutes of April 10, 2096~fias Am~nded, 011 f~age 2, Paragraph 10, Sentence 1, change "Turgeon questioned asked" tq, "Turgeon questioned", and on Page 7, Paragraph 2, Sentence 1, change "clarify" to "c1arifyUlg", and on Page 7, Paragraph 3, Sentence 1, change "Brown stated had" to "Brown stated the". . Motion passed 4/0, Callies abstaining due to her partial absence at that meeting. B. ifmtty Council R!~gular Meeting Minutes, April 10, 2006 Wellens moved, ~Jl~~I~~co~~~U, Approving the City Council Regular Meeting Minutes of April 10 2006, as Amended, onillng~:3, Paragraph 1, Sentence 1, change "the City had since installed a small hump a the end of Mrj!Majestic's driveway to reduce the amount of runoff on the property." to "the City could install a small asphalt speed hump at the end of Mr. Majestic's driveway to reduce the amount of runoff down his driveway.", and on Page 7, Paragraph 1, Sentence 2, change "favor of lot lines." to "favor of unconventional lot lines.", and on Page 7, Paragraph 6, Sentence 1, change "Attorney Keane explained" to "In response to a question from Mayor Love, Attorney Keane explained", and on Page 8, Paragraph 4, Sentence 1, change "Administrator Dawson" to "Mayor Love". Motion passed 4/0, Callies abstaining due to her absence at that meeting. 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: ~ CITY OF SHOREWOOD REGULAR COUNCIL MEETING April 24, 2006 Page 2 of6 Mayor Love reviewed the Items on the Consent Agenda. Turgeon moved, Callies seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing - No action required C. City Clerk's License Approvals 1. Adopting RESOLUTION NO. 06-033, "A\ Resolution Approving Intoxicating Liquor License On-Sale liJquor ari~ ~pecial Sunday Sales - Minnetonka Country Club." 2. Adopting RESOLUTION NO. 06-034, "A Resolution Approving Liquor License On-Sale Intoxicating Liquor and Special Sunday Sales - American Legion Post #259." 3. Adopting RESOLUTION NO. 06-035, "A Resolution Approving a 3.2 Percent "Off-Sale" Malt Liquor License - Cub Foods." D. Adopting RESOLUTION NO. 06-036, "A Resolution Denying a Lot Area Variance and Minor Subdivision for Andrew and Dorothy Meldahl, 6180 Cathcart Drive." E. Adoptin~fimES@~~ION NO. 06+037, "A ReS61ution Approving the Final Plat of Applefm~~e 3rd A'~mfion." 4. MATTERS FROMl!fHE FIUj)QR '!:" ..."."',:",if".,,,.,'.f:if-:, '.'r..:.:;""::.;:.,:....:?:.:::..,: ',:i::."'",!,;::. .:.;'.....:,.:.;.,...,..;.;.". ;:;'.:::!' ',,-.o>t;':i,tt'::,; There werenQ :tnj~<<e~s from thefl~Qrpresented this evening. (>',', ';,:",",.,,:;; 5. . !iREPORTS AND PRESENTATIONS tt:jIII-i.:?--):'. '} t { g :: .~.: , ':'" ? ; :t , t A.ll1lli:~eport by Tom8,kramstad on Lake Minnetonka Conservation District Matters >;,,:,:,:,;.< , ! t): ~; 'i ; ':."""':-":":-,-:, ". ."x:',:';::,::.:', ;.,. ..::'.._......._..-. ''-'''-': ........'.::'....:::::.':.. .",.,'."" Lake Minnetonkaf~~yj~~rvatiof~IDistrict (LMCD) Board Chair Skramstad stated the first copy of a semi- annual LMCD Newsl~l~.ff;f~~~;;;been published and mailed to the communities recently. He then stated he would leave copies at CiJNiPIaII for the residents. Chair Skramstad stated he had attended a "Dick Gray Day" celebration at the State Capitol on April 24, 2006. He informed Council the Minnehaha Creek Watershed District Board had rejected proposals for a wider, navigable opening between Lake Minnetonka and Lake Virginia in Victoria; the Board had approved granting a permit to install new culverts similar in size to the small concrete passageway that currently connected the two lakes. Chair Skramstad then highlighted the activities the LMCD had been and would be addressing (as detailed in the report distributed to Council). The activities were: CITY OF SHOREWOOD REGULAR COUNCIL MEETING April 24, 2006 Page 3 of 6 . Continue the Zebra Mussels boat inspection program Published the first LMCD Newsletter Sponsor the second annual "Future of the Lake" event Continue MiIfoiI harvesting Conduct a Milfoil treatment "demonstration project" Enforce private property boat density regulations and eliminate illegal dock rentals Initiated an "Outreach Initiative" to broaden the community,pf people who support the goal to protect Lake Minnetonka Continue attaching solar lights to the top ofnavigation~lR~oys in high traffic areas Created and posted new "winter rules" on the Lake signs Draft the 2007 LMCD budget (which would also iqllyhtify tlleHn~mber cities assessments) Conduct a shoreline inventory - done every t'0Ritears Conduct dock inspections for property own~rs who had requesteoiwpermit for mooring more than four watercraft Coordinated a meeting between Mr.iro~~~~ (Enchaqt~d Island) and hr~H*yighbors with regard to his request with regard to numbeH)R~iRoatsapa;qIlock sizes he wRllld like to have . . . . . . . . . . . . In response to a question from did not include non-motorized vehicles or Lizee, Chair Sk\rflm~tad stated the four watercraft limit with very smaIImN'tN'rs. B. of services for seniors that noted June Seaman, Marge Lund, Report on Southshore Prybylo, Director Linda Prybylo, Southshore helped extend the length and Lela Graupman Prybylo stated to find those Director, could live the meeting. by the Center. Those listed included: health lunch was served three times a week; free on-site access to a pharmacist; informational Medicare D; AAA Senior Driver Improvement Classes; dial-a-ride; and, a variety of cultural and educational "Let's Talk" program topic would be the May 6, 1965, that were needed but not available, the Center would make an effort of the social worker. With regard to 2006 compared to 2005, Prybylo stated there had been an increase in educational programs participation compared to health and recreation programs, a decrease in dining services participation, and an increase in demand for transportation services. She then stated there had been a steady increase in volunteer participation at the Center. Prybylo went on to state the Southshore Advisory Board and the Southshore Friends Board had raised the monies necessary to fund the operating costs through fundraisers and rentals. She reminded Council and Staff there was pork chop dinner scheduled for May 7, 2006. She noted the "Celebrate the Cities" luncheon had a large turnout. CITY OF SHOREWOOD REGULAR COUNCIL MEETING April 24, 2006 Page 4 of6 Prybylo then stated the woodcarving class had been quite successful. The class had carved logo plaques for each of the five sponsoring cities, and June Seaman displayed one of the plaques. Mayor Love stated he was thankful for what the Southshore Center had become to the community. 6. PUBLIC HEARING None. 7. PARKS In response to a Commissioner A. Report on Park Commission Meeting Held Park Commissioner Westerlund reported on matters Commission Meeting of April 11, 2006 (as detailed in meeting the Magician had confirmed his performance Per a request from Councilmember Turgeon, Director Lake Minnetonka area Park Commissions with regard to a was well attended, and the meeting were very Turgeon had attended the meeting. joint of the South winter event. He stated the meeting He noted Councilmember B. Authorization for Director Brown explained to be replaced. The cost authorization for expen, older skate park ramps that needed He stated Staff recommended Lizee moved, Wellens Ramp of Funds for 18 Sheets of Skate Board 5/0. 8. considered and actions taken at the April 18, 2006, in the minutes of that meeting). Wellens with regard to the definition of "one dock", Director Nielsen was going to draft a definition. CounciImember if the C- I District and the C-2 District were eliminated, maybe the C-3 District and C-4 District should be renamed to the C-l District and C-2 District. Commissioner Woodruff stated he would bring that to the Planning Commission at its next meeting. 9. GENERAL/NEW BUSINESS A. Lease for 5795 Country Club Road CITY OF SHOREWOOD REGULAR COUNCIL MEETING April 24, 2006 Page 5 of6 Administrator Dawson explained the lease for 5795 Country Club Road would expire at the end of June 2006 and the City needed to provide two months' notice to the lessee. He also explained the tenants would appreciate the lease be extended. Callies moved, Wellens seconded, to Amend the Lease for 5795 Country Club Road to be an open end lease requiring two months' notice of expiration. Motion passed 5/0. 10. ENGINEERING/PUBLIC WORKS None. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Work Administrator Dawson stated he had asked the Mound Session scheduled for May 8, 2006, to discuss He suggested the council's discussion regarding the meeting. In consideration of the Fire Chief, he concurred with Dawson's recommendations. start at Director Brown stated the weight restriction~jlra~lll~Yi1n.l.~emoved Road 19, and Staff had requested the contractor to complete any outst~4i~g~~<j)ji~qpasks. He stated Staff was preparing a communications plan with regard to City wate~.for tnrPWe~~1l'lRRP Lane/Teal Circle neighborhood. He also stat1~ifnftl~~vertisement fQr:.fpii4s for the~putheast Area Well/ Amesbury Area Well interconnect project hfldbeelliPPR1pleted, and bids had to be submitted no later than May 17,2006. B. Mayor & City Council .,,';,_;;,_. "Xx_, '!";'.:'_/. X:'-' Mayor Love sta~l(d th.ere wo~ldl~e.a~fEFPBoardMeeting on April 26, 2006, at the West Side Station beginning &t6:00 PJyL He. also stated. there was aSLMPD Coordinating Committee meeting scheduled for May3,2006, at the West Side Station beginning at 5:30 P.M. , ; I;: ~ t Ie couhgilm~mhtr Callies st.J~~"h she ~~Jhded a Riley-Purgatory-Bluff Creek Watershed District (RPBCWD)liffl..b......a..r.....d.. meeting in M............i.a.l..r.... ch 2006. She noted the meeting was not well attended. She explained the Watershedllmistrict offeredlm~ assistance to member cities to help prepare/modify a city's Storm Water Pollutionl~~~Nyntion ~f~gram (SWPPP). She then stated the RPBCWD was concerned the Minnesota PollutioriiQ:~htrol<4\gency was assuming some of the Watershed District's jurisdiction. Councilmember Wellen.sistated he would provide Council a report on the most recent Lake Minnetonka Communications Committee meeting regarding Wi-Fi at a May 8, 2006, Regular City Council Meeting Mayor Love recessed the Regular City Council meeting to an Executive Session at 7:50 P.M. 12. RECESS TO EXECUTIVE SESSION - SLMPD ARBITRATION STRATEGY Mayor Love called the executive session to order at 7:55 P.M. All Councilmembers, Administrator Dawson, and Attorney Keane were present. CITY OF SHOREWOOD REGULAR COUNCIL MEETING April 24, 2006 Page 6 of6 The strategy related to the arbitration for funding of South Lake Minnetonka Police Department operations was discussed. The Executive Session was concluded at 8:34 P.M. The City Council reconvened in regular session at 8:34 P.M. 13. ADJOURN Meeting of April 24, 2006, Turgeon moved, Lizee seconded, Adjourning the Regular City at 8:35 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Craig W. Dawson, City Mayor ATTEST: CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, APRIL 24, 2006 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 8:00 P.M. or immediately following the Regular City Council meeting MINUTES 1. CONVENE WORK SESSION MEETING Mayor Love called the meeting to order at 8:36 P.M. A. Roll Call Without objection from Council, Mayor Mayor Love, Councilmembers Dawson; Finance Director Administrator Present: Absent: None B. Review Agenda for the meeting. 2. COMPENSATION Administrator Dawson compensation study, system for salaries salaries at time of hir supervIsors. study Associates, Inc., to perform a was to replace the City's rigid tenure-bases step reward performance and provide flexibility for lengthy, and had involved all employees and the study, would review the compensation Callies, Administrator Dawson explained Council would systems with adjusted salary ranges, and this would near future. Ms. and She noted Antonsen noted that to select the cities Study (as detailed in the City of Shorewood Classification April 24, 2006). She provided an overview of the study process. and job seniority did not factor into a position's evaluation. Ms. was the only state with a Pay Equity Act. She reviewed the criteria used participate in the market survey study. In response to a question from CounciImember Turgeon, Ms. Antonsen stated for some of the positions community size of the cities participated in the market survey had little bearing on the position evaluation, noting the duties performed would be the same. She explained the updated job descriptions were distributed to market survey participants, and that each survey participant was asked to provide its salary range for similar positions. She also explained the Deputy Clerk / Administrative Assistant position had unique duties it was asked to perform relative to other communities. She also explained the market survey salary information was used as a guideline; it was adjusted where appropriate to reflect the uniqueness of the City's positions. 1#2C I CITY OF SHORE WOOD WORK SESSION MEETING April 24, 2006 Page 2 of3 In response to a question from Councilmember Turgeon, Ms. Antonsen explained the Director of Liquor Operations position had only been compared to other municipal liquor operations positions. In response to a question, Administrator Dawson explained the bonus for the Director of Liquor Operations was discontinued two years ago. Ms. Antonsen went on to explain the following data was gathered for each position as part of the market comparison. She noted the City's stability pay, similar to longevity pay, ,;;~~mpt a very common practice. The recommended wage schedule included a market average maximu~T~ty, a minimum rate which was 76% ofthat market rate, and a maximum rate which was 110% ofth~tinHw~et rate. Discussion ensued rates. A few were slightly higher. maximum rate eHminatedHm~stability pay component The 't~tHlt would move good the revised comp~1f1:~ation program. She rate, an average p&,f,fprmer would take would ii-each the market Antonsen then explained the recommended compensation and created a component that rewarded exceptional performers through the positions salary range faster, a stated "theoretically" if a new hire started at the approximately five years to reach the market rate rate more quickly. In response to a question from wage was determined based on the stated the average wage paid would have impacted the wage paid. She noted rate. She also noted the maximum wage compliance. explained the average maximum among the cities surveyed. She the length of time in the position not included in the maximum State for Pay Equity Act rates compared to the average market maximum in liquor store operations) and a few positions were less when compared to the City's reason for study was to move toward a pay for performance have some incentive for good performers once they had reached explained that was the reason for the market maximum range salary rates needed to be reviewed yearly to ensure it was concern with the possibility that supervisors would consider all their Administrator implementing the recommended salary guidelines would support the performance appraisal He also stated that currently, average performers received economic adjustments or stability pay adjustments when they had reached the maximum wage rate, and there was nothing in the system to recognize superior performance. Ms. Antonsen stated those positions substantially below the market wage rate should be moved toward the market rate at a faster pace. Mayor Love clarified the objective of the meeting was for Council to come to consensus on accepting the report, and action to implement the recommendations of the report would be taken at future meetings. CITY OF SHOREWOOD WORK SESSION MEETING April 24, 2006 Page 3 of 3 In response to a question from Councilmember Wellens, Ms. Antonsen explained the city survey participants that responded had no more than one municipal liquor store in the city. There was consensus amongst CounciImembers to accept the report as presented. In response to a question from Mayor Love, Administrator Dawson explained the report would be used as a baseline for future implementation discussions and the discussions would probably start within a month. There was no other business for discussion. 3. OTHER 4. ADJOURN Craig W. Dawson, Council Work of April 24, Turgeon moved, Callies seconded, Adjourning the 2006, at 9:09 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Mayor ATTEST: PAYABLESAPPROVALS For 05/08/06 Council Meeting Prepared by: Date: Michelle T. Nguyen, . fcounting Clerk Reviewed by: Auw ~/ Date: Bonnie Burton, Fin nce Director Approved by: Crai wson, City Administrator Date: o:JtA:!J-t PAYROLL APPROVALS For 05/08/06 Council Meeting Prepared by: ~ , ~ Date: Michelle T. Nguyen, . counting Clerk Reviewed by: ~/~k/ Bonnie Burton, Fin ce Director Date: Approved by: Date: {lfi. fJ1.&, Crai a: son, City Administrator CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years · 1956 - 2006 MEMORANDUM TO: Mayor and City Council FROM: Larry Brown, Director of Public Works Craig Dawson, City Administrator DATE: May 4, 2006 RE: of Resolution Accepting Bids and A warding Contract for Bituminous Seal Coating Roadways Within the Cities of Shore wood and Tonka Bay Engineering Project No. 06-02 Bids were received, opened, and tabulated on May 3rd for the bituminous seal coating of roadways for the Cities of Shorewood and Tonka Bay. Table 1 is a summary of the bids received. Vendor Bid Amount for Shorewood Total Bid Amount Both Cities Pearson Bros., Inc. $51,219.08 87,344.74 Allied Blacktop Co. $52,421.00 89,237.95 Astech Asphalt Surface Tech. $73,980.00 $126,726.00 Corp. Table 1 Pearson Brothers, Inc. is the lowest responsible bidder. The award of the bid is based upon the total bid amount for both cities. #-3C- t."'" PRINTED ON RECYCLED PAPER .... Mayor and City Council Award of Seal Coating Contract May 4, 2006 Page 2 of2 The City budget encumbers $66,000 in 2006 for the seal coating of roadways. Considering the $18,000 that the City has already paid for rock material (under a separate contract) and the subject contract, the current tally of costs are estimated at $ 69,219.08. The actual volume of oil applied determines the final amount paid under the contract, and the weight of the cover aggregate placed. Inspection personnel monitor and tally each roadway to track quantities and payment amounts. While not an exact science, the addition of computerized applicators has increased the accuracy of this process greatly. Staff is recommending that the contract be awarded to Pearson Brothers, Inc. for an amount not to exceed $51,219.08. Although this amount is slightly over budget by approximately $3,000, Staff believes petroleum costs will continue to increase, resulting in higher prices in 2007. The seal coating program should be completed as planned for 2006, so that the streets will not fall behind schedule. Recommendation Staff recommends approval of the attached resolution that accepts bids and awards the contract for Bituminous Seal Coating of Roadways within the Cities of Shorewood and Tonka Bay to Pearson Brothers, Inc. CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR BITUMINOUS SEAL COATING OF STREETS WHEREAS, pursuant to an advertisement for bids for local improvements designated as Bituminous Seal Coating of Streets for the Cities of Shorewood and Tonka Bay, Minnesota, City Project No. 06-02, bids were received, opened on May 3, 2006, and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that Pearson Brothers, Inc. is the lowest bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a joint contract with the Cities of Shorewood and Tonka Bay, and the firm of Pearson Brothers, Inc., in the name of the City of Shorewood, 2006 Bituminous Seal Coating of Streets, Project No. 06-02, according to the plans and specifications therefore approved by the City Council on file in the office of the City Administrator/Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of May, 2006. ATTEST: Woody Love, Mayor Craig W. 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Dawson, City Administrator , May 4, 2006 Excelsior Request for Park Patrol and Dockmaster Services from SLMPD The South Lake Minnetonka Police Department has provided supplemental services for Park Patrol and Dockmaster to City of Excelsior for several years. SLMPD has provided these services at cost plus a five percent administrative fee. In prior years, the SLMPD Coordinating Committee has approved this arrangement and agreement for services. With the Fourth Amendment to the JP A approved earlier this year, however, "Parties may contract with the SLMPD for the delivery of supplemental services delivered by separately dedicated personnel outside of the approved budget as mutually agreed by all Parties. Agreement to provide such supplemental services shall not be unreasonably withheld." Accordingly, each of the member cities' councils must approve, and not unreasonably withhold their approval of, the arrangement between SLMPD and the City of Excelsior to provide the supplemental Park Patrol and Dockmaster services. The SLMPD Coordinating Committee endorsed the proposal at its May 3, 2006, meeting. This service would begin Memorial Day weekend. In its briefs for the arbitration on the allocation for operating funds to the SLMPD, Excelsior asserted that wording in the Arbitration Proposal would result in these services being part of the regular services provided by SLMPD, and accordingly would not need to be paid for separately by Excelsior beginning in 2007. "The panel's cost allocation shall assume that each member city shall receive full and complete service and that all police services delivered within the SLMPD jurisdiction shall be included within the total cost of providing police services." This assertion has been challenged by Greenwood as outside the scope of the arbitration panel. If Excelsior's assertion were to prevail, the city councils may consider not approving this service within the 2007 SLMPD Budget. RECOMMENDATION: It is recommended that the City Council approve the provision of supplemental Park Patrol and Dockmaster service by the SLMPD to the City of Excelsior. ... '..J PRINTED ON RECYCLED PAPER Tentative Proposal Requested by the City of Excelsior Seasonal Park Patrol/Dodunaster Services for 2006 Prepared by Police Chief Bryan Litsey April 27, 2006 APPROVAL PROCESS This is in response to the City of Excelsior requesting a proposal from the South Lake Minnetonka Police Department (SLMPD) to provide seasonal park patrol and dockmaster services in 2006. In the past, the terms could be negotiated and fmalized at the staff level if all parties were in agreement. This has changed with the recent amendment to the Joint Powers Agreement (JP A), which requires a specific process be followed if a member city desires exclusive supplemental services from the SLMPD. The specific language in the Fourth Amendment to the JPA is as follows: "Parties may contract with the SLMPD for the delivery of supplemental services delivered by separately dedicated personnel outside of the approved budget as mutually agreed by all Parties" Procedurally, this proposal will first be presented to the City of Excelsior and SLMPD Coordinating Committee for consideration before being forwarded to the member cities for approval. SLMPD PROPOSAL This proposal is not profit driven as would typically be the case when such supplemental services are outsourced. The primary financial concern of the SLMPD is to recoup the majority of expenses associated with providing these additional services exclusively to one member city outside the approved budget. This is an important distinction not only from a financial perspective, but in terms of how these specialized services are managed. The focus is on providing for the safe and orderly use of the park and municipal docks by people with varying and sometimes competing interests. Proposal for the City of Excelsior Seasonal Park Patrol and Dockmaster Services for 2006 Page 2 of6 Park Patrol The proposal for 2006 varies from the approach taken in 2005 due to staffmg and union considerations. Rich Etshokin, who has previous experience as a park patrol officer, would like to serve again this year. He shared these duties last year with David Hohertz, who has since taken full-time employment with another law enforcement agency and is no longer available. Although Rich Etshokin has full-time employment in the private sector, he enjoys maintaining his connection with law enforcement by working part-time as a police officer. He is interested once again in working park patrol as a licensed officer, but for obvious reasons cannot cover the entire seasonal schedule. It would be challenging and costly to recruit someone outside the SLMPD, who is either licensed or eligible to be licensed as a police officer, that would be willing to work part-time as a seasonal employee. Routinely using regular SLMPD police officers on an overtime basis would also prove to be costly. An alternative approach contained in this proposal is to supplement park patrol services through the use of park community service officers. Individuals working these seasonal part-time positions would not be licensed as police officers and so their duties, responsibilities and capabilities would be considerably less. This is not as appealing as the approach taken last year when only fully licensed police officers performed park patrol duties. Given our current pool of available personnel, however, this alternative seems to be the most workable in terms of being able to provide adequate coverage in the park. It will enable the SLMPD to fill gaps in the park patrol schedule during Rich Etshokin's off time. The downside to this approach will be mitigated by having Rich Etshokin work during those times when the need for a police officer is perceived as the greatest. This takes into account that enforcement of traffic and criminal offenses can only be done by a police officer. The least disruptive times will be covered by park community service officers, who will be able to take enforcement action as allowed for under Excelsior City Code (Section 1-14). This is limited to ordinances dealing with parking, animals and nuisance matters. Park community service officers will also respond to low risk situations such as medical emergencies, lost children, vehicle lockouts, lost property, etc. The hourly pay rate will differ between the positions of park patrol officer and park community service officer for a number of reasons. Working as a park patrol officer requires being fully licensed as a police officer through the Minnesota Board of Peace Officer Standards and Training (POST Board). To maintain this status requires a Proposal for the City of Excelsior Seasonal Park Patrol and Dockmaster Services for 2006 Page 3 of6 considerable amount of ongoing training which, in the case of Rich Etshokin, is being provided through the SLMPD at no additional cost to the City of Excelsior. This includes mandated training in such areas as use of force, pursuit driving, occupational health and safety issues, etc. Another advantage of using Rich Etshokin is that the City of Excelsior can forgo the considerable expense of having to outfit a new officer with uniforms and gear. Of greatest value, however, is the fact that Mr. Etshokin has worked this position for a number of years and has developed a good rapport with the residents in the area. He also has a good working relationship with the members of the SLMPD through his longstanding affiliation with our organization as a volunteer reserve officer and part-time police officer. Additional considerations come into play with this proposal regarding the use of fully licensed police officers working part-time seasonal employment in the park. This practice became entangled in a larger SLMPD union issue when the City of Excelsior outsourced some law enforcement services. This eventually spawned a union grievance, which was resolved through the Findings of Fact document adopted by the Coordinating Committee in October of2005. This understanding has since been reinforced through specific language in the recently approved Fourth Amendment to the JP A. During this time, there has also been internal dialogue with the union about the use of part-time police officers by the SLMPD. This came about as a result of my proposal to the Coordinating Committee in January of2006 to use part-time patrol officers on a temporary and limited basis to help with some short-term staffmg shortages in the patrol division. This proposal, sanctioned by the Coordinating Committee, established a standardized hourly rate for fully licensed police officers employed on a part-time basis. Although classified as non-union, their hourly rate now parallels the union salary schedule for an entry-level patrol officer. There are no additional step increases in salary or employer provided benefits, other than uniforms and gear that are provided along with the training required to maintain their police officer licenses. This impacts the position of park patrol officer in that the pay for 2006 will need to adhere to this standardized rate. It still represents an exceptional value, especially with the availability of Mr. Etshokin to fill the position. The increased cost associated with the position of park patrol officer will be offset by the fact that the position of park community service officer will be at a lower hourly rate. The SLMPD has several reserve officers that are interested in seasonal part-time employment as park community service officers. This is a real plus for the City of Excelsior because these reserve officers are already familiar with the community; have a good working knowledge of SLMPD operations; have gone through a selection process Proposal for the City of Excelsior Seasonal Park Patrol and Dockmaster Services for 2006 Page 4 of6 and background check; and have acquired skills and training through the SLMPD. Since this is a new position, however, the selected reserve officers will need to go through an orientation session along with some specialized training. This will be provided in-house through SLMPD personnel. The job description for park patrol officer has been updated and is attached to this document See Appendix A. The job description for park community service officer is in the developmental phase, but will be in place before the start of this seasonal employment. Both positions require the wearing of a uniform, but the gear they carry and what action they can take depends on their assignment. They will normally use a marked squad as their base of operation complemented by foot and bike patrol as deemed appropriate. Although duties and responsibilities will vary between positions, both will use a community-orientated approach to their assignments. This includes implementing proactive strategies in concert with taking appropriate action when necessary. Dockmaster The proposal for 2006 will be consistent with the approach taken in 2005. The same reserve officers as last year have expressed an interest in working this seasonal part-time employment. The pool of available reserve officers to work this detail will likely be expanded and there will be some cross-training between the positions of dockmaster and park community service officer in order to help insure adequate coverage. Any training needs will be handled in-house by the SLMPD. The job description for dockmaster is already in place and is attached to this document. See Appendix A. Dockmaster personnel will normally use an SLMPD vehicle as their base of operation. Duties are varied, but principally include monitoring activities in and around the Port of Excelsior. Dockmaster enforcement authority is limited to what is allowable under the Excelsior City Code (Section 1-14). This includes ordinances dealing with the municipal docks, animals, parking and nuisance matters. During off-peak times for charter boat traffic, dockmaster personnel have the latitude to enforce parking regulations and address other minor infractions as long as they maintain a visual of the dock area. The proposed hourly rate for dockmaster will be increased for 2006 to coincide with the experience and quality of personnel working this part-time seasonal employment. Proposal for the City of ExceRsior Seasonal Park Patrol and Dockmaster Services for 2006 Page 5 of6 SLMPD Administrator/Community Liaison An important element of this proposal is having a designated person at the SLMPD to administrate park parol and dockmaster services and to serve as a liaison with city, residential and business representatives directly impacted by the activities in the area. This function was performed last year by David Hohertz, who not only worked as a park patrol officer, but was employed full-time by the SLMPD in the civilian position of community service officer/crime prevention specialist. He is no longer with the SLMPD and has not yet been replaced. During the interim period, Deputy Chief John Nieling will assume this responsibility. Field Supervision One of the many benefits of having the SLMPD oversee park patrol and dockmaster services is the direct supervision in the field. The on-duty patrol sergeant, or in hislher absence the most senior on-duty patrol officer, will monitor park and dockmaster personnel working on any given day. Such an arrangement is important not only for the effective delivery of these services, but from a risk management perspective as well. Governmental agencies are increasingly becoming the target of litigation when it comes to claims of negligent supervision of personnel, especially when it concerns law enforcement functions. (Legal references available upon request.) The SLMPD assumes this supervisory role as part of providing park patrol and dockmaster services. Scheduling Included with this proposal is the suggested schedule for both park patrol and dockmaster services in 2006. See Appendix B. It takes into account past practices along with input from SLMPD command staff. It is similar to the proposed schedule submitted last year, other than there is no expanded coverage. The schedule provides park patrol and dockmaster services from Memorial Day Weekend through the Labor Day Weekend. The number of hours dedicated to dockmaster services is projected to be 570 and the number of hours dedicated to park patrol services is projected to be 513 hours. This may be less if the weather is consistently bad over the summer months and scheduled shifts are either shortened or canceled. It could also go up if the City of Excelsior requests additional coverage. As previously noted, park patrol services this year will be shared between Rich Etshokin as a park patrol officer and those reserve officers selected to work as park community service officers. The actual breakdown between these two distinctly different Proposal foll" the City of Excellsioll" Seasonal Park Patrol and Dockmaster Services for 2006 Page 6 of6 positions is not noted on the schedule, since this is yet to be determined. Cost to Excelsior Set hourly rates have been established for the positions of dockmaster, park community service officer and park patrol officer. This is based on actual payroll costs plus a five percent administration fee. See Appendix C. There is no required contribution to the Public Employees Retirement Association (state pension fund), since these are seasonal part-time positions. This factor alone is a considerable cost savings for the City of Excelsior. The five percent administrative fee is intended to partially cover the overhead associated with administrating and supervising these additional services along with providing vehicles and equipment (radios, cellular phones, etc.). As previously mentioned, some additional training will be needed and this can be provided in-house by SLMPD personnel. The City of Excelsior is responsible for the cost associated with seasonal employees attending this training. The other additional expense is for outfitting personnel with uniforms and gear. This will be minimal for returning personnel and more for new personnel. It will be a separate line item on the invoice sent to the City of Excelsior. It is important to note that the SLMPD will work within the budget cap set by the City of Excelsior for providing these services and not exceed this amount without prior approval. This provides the City Council with the assurance that there is cost containment factored into this proposal. This is with the understanding, however, that the SLMPD has the discretion within this financial limitation to allocate personnel as deemed necessary to achieve the desired outcome. CONCLUSION I appreciate the opportunity to present this proposal for providing seasonal park patrol and dockmaster services for the City of Excelsior in 2006. 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(952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM DATE: May 4, 2006 TO: Mayor and Council Members Craig W. Dawson, City Administrator/Clerk ~ Commissioner Recognition FROM: RE: Former Park Commissioner Judy Farniok will be in attendance at the May 8 Regular City Council meeting to receive a recognition plaque for her two years of service on the Park Commission. Ms. Farniok served on the Park Commission from February 2004 - January 2006. City Council Action Council will present the recognition plaque to Ms. Farniok at the meeting. ,5f1 ,,".. PRINTED ON RECYCLED PAPER .... MEMORANDUM CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years · 1956 - 2006 Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works TO: FROM: Steve Gurney, Acting City Engineer DATE: May 8, 2006 Item #10A: Approval of Feasibility Report and Calling Hearing on Improvements for Watermain Installation as Part of Wedge wood Road, Mallard Lane, Teal Circle Road Rehabilitation Project Item #10B: Set Date for Public Information Hearing for Wedgewood Road, Mallard Lane, Teal Circle Watermain Installation Project RE: Attachment 1 is the Feasibility report for installation of watermain under Wedgewood Drive, Mallard Lane, and Teal Circle as part ofthe road reclamation project. The report presents three options for consideration. All three options are all feasible. Once Council determines the option to extend City water, the Chapter 429 (the special assessment process) can begin. If Council wishes to proceed with this process, the steps that are required and a time line for the process are outlined below. Items that are already complete are listed in bold. July 25, 2005 May 8, 2006 May 31,2006 June 12, 2006 July 12, 2006 July 24, 2006 August 28, 2006 Resolution 05-069 ordering Feasibility Report Resolution approving Feasibility Report and Calling Public Hearing on Improvement Public Information Meeting (not required by Statute 429) o Public Hearing o Resolution Ordering Improvement and Preparation of Plans o Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Bid Opening (no action by Council required at this point) Hold Final Assessment Hearing Award Contract (after 30-day appeal window) ... " . PRINTED ON RECYCLED PAPER .... Item #10A and #10B May 8, 2006, City Council Work Session Page 2 There is some flexibility as to when the Final Assessment Roll is certified in relation to the actual construction. There is a possibility that the schedule could be modified to provide a greater window of construction time. An outline of the first Public Notice is enclosed for your information. I will be in attendance at the meeting to discuss this report in further detail and to answer questions. Recommendation Once Council determines the option to extend City water, the following actions are requested. . Based on the determination of the best option, Staff is then recommending approval of the Feasibility Report and a Call for Public Hearing on the Improvement. A resolution approving the Feasibility Report and setting the Public Hearing for June 12,2006 is included for your consideration. . Staff is recommending that a Public Information Meeting be held at 7 PM on May 31, 2006, and is requesting approval of that date and time. .i&. WSB & Associates, Inc. Memorandum TO: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works FROM: Steve Gurney, Acting City Engineer DATE: May 8, 2006 RE: FEASIBILITY REPORT Watermain Installation During Road Rehabilitation Project Wedgewood Drive, Mallard Lane, and Teal Circle This Feasibility Report was prepared to determine the feasibility of installing watermain under the road surface as part of the road reclamation project for Wedgewood Drive, Mallard Lane, and Teal Circle. Figure 1 shows the project area under consideration. Authorization This Feasibility Report was authorized by Resolution 05-069, adopted by the Shorewood City Council on July 25,2005. Altematives Considered In the past, the City has polled the residents to detennine ifthere was significant interest in receiving City water. Based on input received by residents during the last survey, three options were developed for this Feasibility Report. All three options consist of 8-inch watermain with hydrants, valve boxes, and 6-inch hydrant leads. Service stubs consisting of I-inch copper will be extended within the road right-of-way to the property boundary for each of the properties adjacent to the project area. A corporation stop and curb box will be included with each service line. The individual property owner will then be responsible for hiring their own plumber to connect their building with the stub-out at the property line. It should be noted that the cost opinions presented in this report are based on the understanding that the road surface will already be removed as part of the road reclamation project. Since that work will be funded by the City Local Roadway Fund, those costs are not included in the cost opinions. To account for uncertainties that may arise during construction, the cost opinions include a contingency of 10%. An additional 30% is added to account for indirect costs. When preparing the Final Assessment Roll, these costs will be re-evaluated based on any new information we may have at that point, i.e. actual bid tabulations. FEASIBILITY REPORT Watermain Installation During Road Rehabilitation Project Wedgewood Drive, Mallard Lane, and Teal Circle May 8, 2006 City Council Meeting Page 2 Option 1 Figure 2 shows the project that was originally proposed, which is identified as Option 1. This option consists of extending City water throughout the entire road reclamation project limits. The project would install approximately 3600 feet of eight-inch watermain under Wedgewood Drive, Mallard Lane, and Teal Circle. In addition, service connections for the 37 properties adjacent to the project will be provided, as well as the necessary valves and hydrants along the route. Of the 37 total properties, 18 have expressed an interest in connecting to City water. This represents 49% that have expressed interest in connecting to City water for Option 1. Table 1 shows the Engineer's Opinion of Probable Cost for Option 1. The total project cost, $315,350, represents a cost of $8,523 per property. Table 2 shows the Preliminary Assessment Roll that would be used if this option were selected. Option 2 Figure 3 shows the project limits for Option 2. Since only one of the properties east of Mallard Lane expressed interest in connecting to City water, Option 2 was developed. For this option, the watermain on Wedgewood Drive will be terminated just east of Mallard Lane. The length ofwatermain will be approximately 2,670 feet. No watermain will be installed under Mallard Lane for this option. In addition, service connections for the 28 properties adjacent to the project will be provided, as well as the necessary valves and hydrants along the route would also be included. This option would also serve the 18 properties that have expressed an interest in connecting to City water. Since there are 28 properties adjacent to the project limits, the percentage is 64% that have expressed interest in connecting to City water for Option 2. Table 3 shows the Engineer's Opinion of Probable Cost for Option 2. The total project cost, $234,640, represents a cost of $8,380 per property, based on 28 properties. Table 4 shows the Preliminary Assessment Roll that would be used if this option were selected. Option 3 Figure 4 shows the project limits for Option 3, which was developed in response to a petition requesting that the City consider installation of watermain on a portion of Wedgewood Drive during the upcoming road project. The petition, enclosed for your information, is signed by six of the eight properties fronting on Wedgewood Drive, between Smithtown Road and the Hennepin County Regional Rail Authority (HCRRA) Trail. In addition to these six properties, the resident at 5640 Harding Lane, which is adjacent to Wedgewood Drive, has expressed a FEASIBILITY REPORT Watermain Installation During Road Rehabilitation Project Wedgewood Drive, Mallard Lane, and Teal Circle May 8, 2006 City Council Meeting Page 3 desire to connect to City water. The anticipated length ofwatermain for this option is 885 feet. Since there are nine properties adjacent to the proposed construction, this represents 78% that have expressed interest in connecting to City water for Option 3. Table 5 shows the Engineer's Opinion of Probable Cost for Option 3. The total project cost, $80,080, represents a cost of $8,898 per property, based on nine properties. Table 6 shows the Preliminary Assessment Roll that would be used if this option were selected. All three options are feasible. For informational purposes, Figure 5 shows the results of the last poll that was conducted in March, with the additional residences from the petition included, as well as any other responses that we have received since March. Schedule There is some flexibility as to when the Final Assessment Roll is celiified in relation to the actual construction. How the City Council wishes to proceed with the Chapter 429 process will, in part, determine when construction can begin. If the Final Assessment Roll is certified before the project is started, construction is anticipated to begin in early September. If the Final Assessment Hearing is held after the project is completed, the construction may be able to start as early as the second week in August. Recommendation The three options presented are all cost-effective, provided the work is done in conjunction with the road reclamation proj ect. The options are provided to the City Council for consideration. Once Council deternlines the option to extend City water, the option that is selected will provide a project that is necessary, cost-effective, and feasible. It is our recommendation that the improvement should be made as proposed. I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. E2- :? /" , .,,-~~--? &. UA~-o Steven G Gurney, P .E. Date: May 8, 2006 Lic. No. 40497 PROJECT SITE I --1 I ~j I I I -1 I II " -< 1 ~-rll~, I I , ..... WSB _Y:t(I> 701 Xenia Avenue South. Suite 300 Minneapolis. MN 55416 www.wsbeng.com WATERMAIN IMPROVEMENTS & Associates, Inc. 'J2te 763-541-4800. Fax 763.541-1700 INFRASTRUCTURE 0 ENGINEERING 'f PLANNING 0 CONSTRUCTION CITY OF SHOREWOOD K:\01 074-73\cad\Exhibits\FIGURE1.dwg I ~ ~ I o f'T 350 700 WSB Proj.No.01074-73 May 3. 2006 Figure 1 ^ Z:J ~ Iii ~ ~ ii ~ 1 :!llt ~ i ~ ~ . ~~ ~ ~ 0~ ~~~ i ~i ~~l () =l -< o TJ (j) J: o ::u m ~ o o o TJ tv c.Ci' c Ci3 ::: m o Gl m ::: o o 0::: 0)> ;;2-1 <m m;o - ;;;: r;j~ )>2 r- 0;;;: -"1) ;0;0 00 r< .m m )>;;;: zm 02 ;;;:-1 )>Ul r r )> ;0 o ~ 2 m \~ Bl ro 1 ~ ~ ,. I 01 ~ '" '" o o '" .. r m G) m z q o 'lJ -l o Z '1l '1l ::u ::u o 0 '1l '1l o 0 (j) (j) m m o 0 ~ ~ o ~ ~ ~ z m -l ::u ~ ~ z :~ ~ 8 I ~ ^ z: ~ ~ 'ii ~ ~ ~ ~ . ;,j~ d; . [II~ .~~ .' tJj o o " o =i -< o TI (j) :c o :;0 m :z: o o o ~ m o Gl m ~ o o o~ 0)> 2l..; <m m;o - ;;;: ..;)> m- )>Z r - 0;;;: -"0 ;0;0 00 r< .m m )>;;;: zm oZ ;;;:..; )>Ul r r )> ;0 o r )> z m r m G) m z -0 -0 q :;0 :;0 ~ 0 0 0 -0 -0 :~ -u "1J 0 0 ~ ;; 'Z -I (j) (j) ~ m m 0 0 0 0 "' :c ~ TI ... W cO' ~ Z -< ~ C 0 8 (il ~ ;( N -i :f z m -i :;0 .'" ~ '" )> g z :!llt r ~ ! ~~ w, o =i -< o " (j) I o :;0 m :2: o o o ::: m o Gl m ::: o o 0::: 0)> ;o-i <m m;o - s:: -i)> m- )>2 r - oS:: --u ;0;0 00 r< .m m )>s:: 2m 02 s::(jj )> r r )> ;0 o r )> 2 m N RESIDENTS THAT ARE INTERESTED IN CONNECTING TO CITY WATER RESIDENTS THAT ARE NOT INTERESTED IN CONNECTING TO CITY WATER NO RESPONSE PROPOSED WATER MAIN IMPROVEMENTS Wedgewood Dr.! Mallard Ln.! Teal Cir. FIGURE 5 POLL RESULTS SHOREWOOD, MN DATE: 05 . 08.06 City of Shorewood Wedgewood Drive/Teal Circle/Mallard Lane Improvements WSB Project No. 1074-73 Cost Opinion Watermain Improvements - Option #1 (Throughout The Entire Project) Calculated By: J. Messner Item I DescriPtio~_ I Unit Quantity Unit Cost Extended Cost -~. ~-~ 1 IConnect to Existing Watermain EACH 1 $2,000.00 $2,000 t- ~- .-- 2 Hydrant Assembly with Valve EACH 8 $2,750.00 $22,000 ~_.- .----.. 3 1" Curb Stop and Box EACH 38 $250.00 $9,500 --~"-~ -- ----,- 1 - ~~_..~.." 4 1" Corporation Stop I EACH 38 $200.00 $7,600 ! I 5 8" Gate Valve and Box i EACH 6 $1,000.00 I $6,000 ------- I ""-_. -~,- i I L 6 11" Type K Copper Pipe ! LF 2,100 $15.00 $31,500 i ,---- ----- ---'.._--- L_1~? --.'..--.-.--- 7 16" DIP Watermain Class 52 i LF $30.00 $4,200 - 1 --,-," -~ ------! I 3,665 -..-- "--,...._""~,-~ 8 18" DIP Watermain Class 52 LF $34.00 $124,610 ._~ 1 9 4" Polystyrene Insulation SY 1 50 $40.00 $2,000 -- --,,"" - ".-- ----...- 10 Ductile Iron Fittings POUND ! 3,700 $3.00 $11,100 i i I Subtotal $220,510 +10% Contingency $22,060 Subtotal $242,570 +30% Indirect Costs $72,780 Total Watermain Improvements I $315,350 Table 1 City of ShorelVood, MN WedglVood Dr/Teal Or/Mallard Lll WSB Project No. ]074-73 Wedgewood WM Cost Est.xls N oS! .c ~ (]) e (5 ro (]) I- "0 C CIl as c CIl ...J "0 ~ ro :2 as > ~ "0 o ~ (]) 0> "0 (]) S .2& c 'co a3 E E ""OJ!J~ o CIl (]) ~ S ~ ~O<( OC~ .cOCll (/)+::C o Jn~ E-ffi~ OEo... Cfl Cfl (]) -0 "0 <( Cfl CD c s: o (0 '<I" U"l U"l c o en c 'E o o rn (fj (]) > <( Qj Cfl Cfl :::J 0:: CO (") N (J) N CD (") '<I"U"l CDU"l ~ 0 U"la3 - u ""O:p C C :::J 0 ~ :2_ cO ...J (]) (]) 0> >"0 o 'i:: Cl (]) (J) c 0.9 t-CI) "'-U"l CD CO '<I" ...- (") (") L() L() "0 o o s: (]) o .c CI) I~ CIl S (") t- (") L() L() 1:: ~ u o 0:: .=- Cfl (]) .:>t. 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CIl Cfl~tCfl E 0> CI)'- 0 (]) C I>co ~ e ~ .Q1 (]) V5 & ~ .~ ~ ~ CIl CI) Cl COO .c :Q 1:: O/l O/l Q. t CIl cO/lroCll n~.cuo::o...1:: a:E.s;;t O/l:@ o 0>= ~ .~ 0 o (")'<I"...-U"lCDN(")'<1" L()CDt- NN(,,)NN(,,)(,,)(,,)(,,)(,,)(,,) 00000000000 ~~~~~~5:~5:5:5: ~~z~~~z~~~~ NNNNNNNNNNN ~~~~~~~~~~~ T"""T"""T"""T""".....T"""T"""T"""T"""T"""T""" T"""T""".....'r"T"""T"""T"""T"""T"""T"""T""" chchchchchchchchchchch (")(")(")(")(")(")(")(")(")(")(") cocnO-r- (")(")'<1"'<1" 0000 9999 T""" 'r" T""" T""" NNNN c0chchch NNNN ~~~~ T""" or- T""" T""" or- or- T""" T""" chchchc0 (") (") (") (") Cfl (]) 0> CC o (]) tI o c :2 0 > "0 CIl '-...J ~O/l CIl (]) '- c CO '- (]) > (]) Cl CIl ~ ;;-;I~ c Cfl (]) (]) "0 ~ .~ 0 -55 en ~ro:5 ~c 0::V5~:g(9~ a3 m Qj a5 ~~ aJ :.:i CIl O/l 0 .Sl ~O/lncO/lz .:>t.~~Qj .Sl Cl > z &. ....N~~~~~CO(J)~~~~~~~~~~~N~~~~~~~~gc;;~~~~~~ Table 3 City of Shorewood Wedgewood Drive/Teal CircleIMallard Lane Improvements WSB Project No. 1074-73 Watermain Improvements - Option #2 (Up To Teal Circle) =- I ~nit ~-~---_ ~ACH " -.--- EACH _..m I .,-~ i EACH Item I Description "-~r - IConnect to Existing Watermain 2 Hydrant Assembly with Valve 3 1" Curb Stop and Box ____._w ._".~ , 4 1" Corporation Stop EACH , 8" Gate Valve and Box f EACH 5 i ..-.- f 6 1" Type K Copper Pipe f LF I --.. 7 16" D~~ Watermain Class 52 i LF I -RE 8 18" DIP Watermain Class 52 LF , , ---=--J 4" Polystyrene~nsulation SY , ..^_.-. 10 I Ductile Iron Fittings POUND I City of Shorewood, MN Wedgwood Dr/Teal Cir/Mallard Ln WSB Project No. 1074-73 Cost Opinion Calculated By: J. Messner Qua7'" I - Unit Co,, ! _. Extond'" C~-' :-=,. :;:::::: 1-- ,::::: 30 I $250.00 $7,500 _30 ! $200.00 ,.,. ~_-- $6,000 4 I $1,000.00 I $4,000 --.-.-. I -,," I I I I I , ---..-) 1,600 $15.00 $24,000 110 $30.00 $3,300 Wedgewood WM Cost Est.xls "" ~ .c ra I- Q) ~ D ro Q) I- -0 C cu ai C cu ....J -0 ~ ro :2 ai > ts -0 o ~ Q) OJ -0 Q) s E& c_ 'ro a3 E E -oQ)(/) oro~ ~ S gJ ~'O<l: oc2:- .!:Ocu (f):+::ic '0 Jn~~ ~-tl~ OEo... (/) (/) Q) is -0 <l: (/) Cii C :;: o ~ (V) "" l!) l!) C o 'OJ C 'E o o CO cr.i Q) > <l: Qi (/) (/) :::> a:: CO (V) N (J) N to (V) ""l!) tOl!) G50 l!)~ -0-15 C C :::> 0 ~ :2_ C~ 0 ....J Q) Q) OJ >-0 o "C o Q) (J) C 0.9 r---(/) ~l!) to CO "" ~ (V) (V) l!) l!) -0 o ~ Q) o .!: (/) :> cu S C o 'OJ C .;:: ro en o (J) (V) l!) 0000000000000000000000000000 0000000000000000000000000000 0000000000000000000000000000 co COCO CO coco CO CO CO CO CO CO CO CO co CO CO CO CO CO CO coco CO coco coco (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) (V) COOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO :::> o E <l: C Q) E (/) (/) Q) (/) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) > > > > > > > .~ .~ .~ .~ .~ .~ .~ .~ .~ .~ .~ .~ .~ > tstststststs tsOOOOOOOOOOOOO ts -o-o-o-o-o-o~-o-o-o-o-o-o-o-o-o-o-o-o-o-o -oQ) oooooocuoooooooooooooo~~~~~o~ ~~~~~~....J~~~~~~~~~~~~~~~~~~~~....J Q) Q) Q) Q) Q) Q) OJ Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) Q) .- .- .- .- .- Q)-O OJ OJ OJI12 OJ OJ.S OJ OJ OJ OJ OJ OJ OJ OJ OJ OJ OJ OJ OJ OJ 0 0 0 0 0 OJ ro -O-O-O-O-O-O~-O-O-O-O-O-O-O-O-O-O-O-O-O-Orororororo-O- gJ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~00000l!)0l!)l!)000000000l!)l!)l!)000l!)l!)l!)l!) ~r---l!)(v)NOCO""N(J)r---""(V)~(J)COtO""N(v)N(J)""tOCOr---l!)O~ ~$$$$$$$$~~~~~~~~~~~~~~~~~~~~ OJ C o Cii S ">::Q) :J cu>o X ~....Jt)<l:~ cO:;:EIcu gJ V5 0 ::; .ffi gJo 17:.. I"l"I -0 ct'l '- ~ :Q 8 0... en OJ .9-1ijs~~~ ~0...~-66Cii ~~""':JI- 'ro 0 > o :J X <l: I COMNT"'""f"-... l!)l!)l!)l!)(V) 00000 00000 MMMMN ~~~~~ NNNNN ~~~~~ T""" T"'"" T""" T""" T"'"" T""" T"'"" T""" T""" or- O,},MMMM 0:: (V) (V) (V) (V) (V) COr---tO (V) (V) (V) 000 000 MMM NNN MMM NNN ~~~ ~ ~ ~ ~ ~ ~ MMM (V) (V) (V) ~""(v)Nr---r--- 8888c;2J 000000 NNNNNN ~~~~~~ NNNNNN ~~~~~~ T""" T""" T""" T""" T""" T"'"" T"""..... T""" T""" T""" T""" MMMMMM (V) (V) (V) (V) (V) (V) N C o E- O c C)Q; "0 cu?c- ~ E .it" '5 0 cu (/)~aiQ)~ cu ~ ~ .~ I -5 u g> rJ) c Q3 ro ~ e cten ~(/)~~~!~ 5l gJ~~~ ~ ~ ~ocu rl ~ og1I.2 ~'D 0.0 cu ~ gJ .c :::i 0 U a:: 0 0 :2 3l .)::; 0 :::> (/) ~ ..g ~ C ~ ....,,"2 .!: -0 ~ ~ ~ Cii a:: ~ ~ "'" I ~ ~ ~ ':6 2"';;! ~ ~ cu C ~ gJ :2 ~,~ 0 ~ ....J 35 ~ 8 'E ~ ~ :;: Q)EQi-'(j) cuI- ...., Ea:en o ~ cu 'c ~ ~ {j €~""'cuc<.9 C i= Q):a: o~ :::i 0. o ct C()T"""Oo> NNN~ 0000 0009 NNNN NNNN MMMM NNNN ~~~~ or- T"'"" or- T""" T""" T"'"" T""" T""" rhrhrhrh (V) (V) (V) (V) O(J)CON(V)"" (v)N~NNN 000000 000000 NNNNNN NNNNNN MMrhrhrhrh NNNNNN ~~~~~~ T""" T""" 'or- 'or- T""" T""" T""" T""" T""" T""" T""" T""" Mc0c0MMM (V) (V) (V) (V) (V) (V) T"""LONOO (V)N(V)(V) 0000 9999 ....-NT"""T""" NNNN rhrhrhM NNNN ~~~~ T""" T"'"" T""" T""" T""" T""" T""" T""" Mchrhrh (V) (V) (V) (V) (/) J2 5~cn~tU) 'OJJj g>(/)I~ 'E cu ~ a Q) Q) Co Q3 co Co ~ 'c I~a::V5Cia :5o...~~~en ~~~(/)c~ C Q) U cu .!: .~ Q)>a:Eo~ ::.:: 2 0"'" ill (/) ~ (/) Qi .!ll OJ.!: ~ro Q)~ := Q) E cu cu'5 o~ ~N(V)""l!)tOr---CO(J)~~~~~~~~~~~N~~~~~~~ Table 5 City of Shorewood Wedgewood Drive/Teal Circle/Mallard Lalle Improvemellts WSB Project No. 1074-73 Cost Opillioll Watermain Improvements - Alternate #3 (Up To HCRRA Trail) Calculated By: J. Messner i Description I I I Item I Unit Quantity Unit Cost I Extended Cost I i j i I ~ ~ -.-. --" - r~'"-'" I Connect to Existing Watermain i I ~. $2,000.00 i $2,000 1 EACH 1 f I I I I I I I Hydrant Assembly with Valve EACH 2 $2,750.00 I $5,500 2 I i ! I -. I _.__.~~"_~M__'_ I i 3 1" Curb Stop and Box EACH 10 I $250.00 I $2,500 L__ I ----~ ..~~ ,,-_. I 4 1" Corporation Stop EACH 10 ! $200.00 $2,000 I I ----- .~n___~___L I I i 5 8" Gate Valve and Box EACH 3 $1,000.00 i $3,000 i i --....----. ----...- -_..,-,~._-" I 6 1" Type K Copper Pipe LF 500 $15.00 $7,500 I ---"...---- -.----- ~ - I ---....---- 7 6" DIP Watermain Class 52 LF I 40 $30.00 $1,200 8 8" DIP Watermain Class 52 LF I 885 $34.00 $30,090 - [--- 9 Ductile Iron Fittings POUND 735 $3.00 $2,205 Subtotal $56,000 +10% Contingency $5,600 Subtotal $61,600 +30% Indirect Costs $18,480 Total Watermain Improvements I $80,080 City of ShorelVood, MN WedglVood Dr/Teal Cir/Mallard Ln WSB Project No. 1074-73 WedgelVood WM Cost Est.xls (l) Q) :c {!. Q) ~ G Cii Q) I- '0 C ro oJ C ro ....J 'E l!1 Cii :2: oJ > ~ '0 o ~ Q) 0) '0 Q) s -E& c_ 'rn a3 E E -o2r.n o ro Ul Os 3l 5: ..... <(Ul Q) 0 DCi::' c75:3~ '0 In:~ >>El~ BED: Ul Ul Q) -0 '0 <( Ul 03 C 5: o 000000000 000000000 cciccicciccicciccicciccicci (J)(J)(J)(J)(J)(J)(J)(J)(J) CO CO CO CO CO coco coco C 00 00 co- co- co- co- 00 00 00 ::J o E <( C Q) E Ul Ul Q) Ul ~Ihlhlhlhlhlhlhlhlh CO(v)N~1"'-- L!) L!) L!) L!) C') 00000 00000 cJ,c0~chN Z ~:C:s Z Z NNNNN ~~~~~ T""" T""" T""" T""" <or- T""" T""" T""" T""" T""" o Mc0chci,ci, O:::C')C')C')C')C') cor---c'oT"'" C') C') C') C') 0000 0000 ~~chN NNNN c0c0c0c0 NNNN ~~~~ T""" T""" T""" <or- T""" T""" T""" T""" c0c0Mc/, C')C')C')C') Q) Q) Q) Q) Q) Q) Q) Q) > > > > > > > > ~~~~~~ ~~ Q) 'O'O'O'O'O'Oc'O'O o 000 0 0 ro 0 0 ~~~~~~~~~ g g~~ g g.!: g g -annnnnl1i -g -g ~SSSSSSISS ~OOOOOL!)OL!)L!) ~I'-L!)C')NOCO'<!'N(J) ~~~~~~~~~~ C') C o E- o C ~03 '0 ro c'....... L... E 1U'?: 13 ~ ~ ~(jj Q) Q)..c ~Ul Q) .- I ..c <.) w ~t!ic~OO3<(~~ ll..c5: (J)'OQ)roUl ~ ~ 8 .~ ~ 8 ~ ~ ~ ~(J)oIl.gollC~-'-' u.. oil Q) 0<:: '> ro oil ~ oIlUl~oIl6i'5~....JQ) -Q)Q) ..cO) ,::: co E-- rol- ro .~ ~ ~ .gJ -'roc<.9 C o~ :.J 03 C 5: o ro >>13 t .- Q):2: 0.. o ct ...-NC')'<!'L!)(DI'-CO(J) Michael Pressman 5670 Wedgewood Drive Excelsior, J\1N 55331 H - 470-0414 W - 471-0590 ext. 203 ~_: - ., ... ----'---- ~ RECiEnVED ~-, ~ ~ , A' OR ':' 0 '10u'''~ ' I . i,!.. L ) ,; i I CITY OF SHOREWOOD 1 ~~~~"...... _ _.:r.o' April 19, 2006 Craig Dawson City Administrator City of Shorewood Re: Public Water Dear Craig: Enclosed please find a petition signed by 75% of the residents facing on Wedgewood Drive from Smithtown Road to the LRT Trail. We respectfully ask that the City consider extending public water for that section of Wedge wood Drive during the upcoming road reconstmction project. Please note the assumptions in the preamble, notably number 4. Please let me know if I can be of any assistance. Sinc~.rely, ;4,/ ~ ,<yt<) C--'-..-- 'Micha1~rPressman / /,., 1./' Wedgewood Drive Request for Public Water Dear Mayor and Council Members: Thank you for delaying your decision on whether to provide public water as part of the planned improvements to Wedgewood Drive, Mallard Lane, and Teal Circle. Our signatures below indicate our interest in having public water installed as part of the road improvements. We base our interest on the following assumptions: 1. The total cost for residents that decide to hook up now will be $10,000, plus the cost of , hiring a plumber to connect our home to the pipe in the street, plus the cost of a meter and }J\C other associated devices ~the latter estimat.ed in the hundreds of dollars!.. . ,11/ . 2. Ofthe $10,000 - approxImately $7,625 wIll be an assessment for the pipe InstallatiOn 1o~IJ\ IA\f'. which will be assessed against all affected properties with payments due over 15-20 years.i\,~'t.)'~ Interest will be charged at 2% above the interest rate the City pays on any associated~1 '5: e?~ (( bonds for the project. The remaining amount of the $10,000 will be due upon connection, .... (..t-1\ C but may be able to be spread out over 5 years with associated interest. 0 ~' 3. If we choose not to hook up at this time, we will only be assessed the amount of the pipe I o\~V l)' installation (approximately $7,625 spread out over 15 -20 years, plus interest). Ifwe ~ ~'^\ ..\1- choose to connect at a later date, we will be responsible for the prevailing connection ,..1-ot~ charge at that time (currently $10,000 minus the cost of the assessment for pipe ,4 f~>>- ~\ installation _ approximately $2,375). (A.Q~ &{\V' 4. Prior to be asked to formally commit, we will be given final information on the detailed costs, terms of payment, and other associated issues. Based on the assumptions above, we express our interest in having public water installed during the upcoming road repairs: P c<-.,,-,c -<1._" (jl(G;>-Q... Printed Name -:>6 '30 (;Jc:Jl-e~~Q~;. Address tl.... , Printed Name ,!1( J ~ c-/r25S/~1 t< ~/ Printed Name ~ t----tl:J -i. r . ,5 ~ t-c) Address . .t1 ~~ LJ.",/., \ c~' .:.e".Jc.>~.;/ '.j {, Signature vi Cf:}IlI;/'..i/V /a.11'/a.I~CL L. (ooj'fj- Printed Name Address Address rJ'1 I - -J? ((> \~.::e SI\(\~J ft~ \c.((r(~cYr -:;-5/0 c.. ~L ,=,- () .\.. 1 ~ _ C2::\ \\",-,\ , .,~'1-tc- 'b f'c 'S,\ ,,~Cl"\ ~ f'"c...\~ \.--'c...~ e..Je",S( Orl-'''- V( 0 \... -1l ~ 't, '<)~ e~ ~~~( ~ ~ \- y'Q I r'\.-\-' \aJ-v-' CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION APPROVING FEASIBILITY REPORT AND CALLING FOR JUNE 12,2006 PUBLIC HEARING ON PROPOSED IMPROVEMENTS CITY PROJECT 02-02 INSTALLATION OFWATERMAIN AS PART OF WEDGEWOOD DRIVE, MALLARD LANE, TEAL CIRCLE ROAD RECLAMATION PROJECT WHEREAS, pursuant to Resolution 05-069 adopted by the City Council July 25, 2005, a Feasibility Report for the Installation of Water main as part of the Wedgewood Drive, Mallard Lane, and Teal Circle Road Reclamation Project has been prepared by WSB & Associates, Inc and this report was received by the Council on May 8, 2006, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. The Council will consider the improvement, identified as in accordance with the report and the assessment of abutting property of all or a portion of the improvement pursuant to Minnesota 429 at an estimated total cost of the improvement of 2. A public hearing shall be held on such proposed improvement on the lih day of June, 2006 in the Council Chambers of City Hall at 7 PM and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of May, 2006. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK City of Shorewood (Official Publication) NOTICE OF JUNE 12,2006 PUBLIC HEARING ON PROPOSED IMPROVEMENTS CITY PROJECT 02-02 INSTALLATION OF WATERMAIN AS PART OF WEDGEWOOD DRIVE, MALLARD LANE, TEAL CIRCLE ROAD RECLAMATION PROJECT TO WHOM IT MA Y CONCERN: Notice is hereby given that the City Council of Shorewood will meet in the Council Chambers of City Hall, 5755 Country Club Road, at 7 PM on June 12,2006 to consider the making of an improvement to install watermain as part of the Wedgewood Drive, Mallard Lane, and Teal Circle Road Improvement Project, pursuant to Minn. Stat. SS 429.011 to 429.111. The area proposed to be assessed for such improvement is Wedge\Vood Drive, Mal1ardDa.t).e,andT~alCircle. The estimated cost of the improvement is $315,350. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Craig W. Dawson City Administrator/Clerk Published in the Sun-Sailor on May 18,2006 and May 25,2006