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052206 CC Reg AgP CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 22, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, May 8, 2006 (Att. - Minutes) B. City Council Regular Meeting Minutes, May 8, 2006 (Att.- Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing - No action required C. City Clerk's License Approvals Excelsior Firefighters Relief Association (EFRA) Dance Temporary 3.2 Percent Malt Liquor License and Special Event Permit (Att.- memorandum, Resolution) D. Approval of the Storm Water Pollution Prevention Program (SWPPP) (Att. - City Engineer's memorandum) E. Authorization for Expenditure of Funds for a Pump Engine (Att. - Director of Public Works' memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS A. Report by Tad Shaw, MCE Representative, on Minnetonka Community Education Board matters REGULAR CITY COUNCIL MEETING AGENDA - May 22, 2006 PAGE20F2 6. PUBLIC HEARING 7. PARKS - Report by Representative A. Report on Park Commission Meeting Held May 9,2006 (Att.- Draft Minutes) B. Approval of Donation of Trees to Manor Park (Att. - Director of Public Works' memorandum) 8. PLANNING - Report by Representative 9. GENERAL/NEW BUSINESS 10. ENGINEERING/PUBLIC WORKS A. Accept Bids and Award Contract for SE Area Well/Amesbury Well Interconnection Project and Appurtenant Improvements, City Project 05-05 (Att. City Engineer's memorandum, Resolution) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff B. Mayor & City Council 12. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 Executive Summary Shorewood City Council Regular Meeting Monday, 22 May 2006 A Work Session will immediately follow the Regular City Council meeting this evening. Materials related to that agenda will be presented at the Work Session. Agenda Item #3A: Agenda Item #3B: Enclosed is the Verified Claims List for Council approval. There are no staffing items for consideration. Agenda Item #3C: The Excelsior Firefighters Relief Association (EFRA) has submitted applications for its 22nd annual fundraising event at the West Fire Station located at 24100 Smithtown Road on July 21,2006. The event will take place between the hours of 5:00 P.M. and Midnight. It is the EFRA's only fundraising event, and has historically been profitable. The EFRA is requesting: 1. A temporary license to sell 3.2 Percent Malt Liquor; and 2. A Special Event Permit, as required in the CUP for the South Lake Minnetonka Public Safety Facility-West Staff recommends approval of the requested permits, contingent upon receipt of the appropriate Certificate of Liability Insurance documents, which the EFRA is in the process of securing, and approvals from the SLMPD and EFD. Agenda Item #3D: As part of the federal Clean Water Act, the City of Shorewood is required to obtain a National Pollutant Discharge Elimination System (NPDES) permit. The City first received this permit in 2003, at which time the City completed a Storm Water Pollution Prevention Program (SWPPP). Newly approved MPCA rules require a new permit application to be prepared and submitted to MPCA by June 1,2006. As part of the application process, the City was required to revise its SWPPP to comply with the new rules. Staff recommends that the City Council approve the new Storm Water Pollution Prevention Program (SWPPP), and direct staff to submit the application before June 1,2006 as required by MPCA. Agenda Item #3E: Staff is recommending approval of the expenditure of funds from the equipment replacement fund for an amount not to exceed $9,350.00 for a replacement diesel pump engine and portable pump. ~.. f: t PRINTED ON RECYCLED PAPER .., Executive Summary - City Council Meeting of 22 May 2006 Page 2 of2 Agenda Item #5A: Tad Shaw, MCE Board Representative, will be present this evening to report on Minnetonka Community Education activities. Agenda Item #7 A: A representative from the Park Commission will report on the May 9 Park Commission meeting. Agenda Item #7B: The Park Commission recommended approval of a motion to accept a donation of four spruce trees for Manor Park by Mr. and Mrs. Babcock. Agenda Item #10A: Bids were opened on May 5 for the Southeast Area Well / Amesbury Well IntercOlmection Project. The bid tabulation is included with the staff memorandum. As previously discussed with Council, this project will be funded with Water Revenue Bonds. It is anticipated that the bonds will be issued sometime in July. Staff recommends that the City Council approve the resolution that accepts the bids and awards the contract to Minger Construction, Inc., in the amount of $669,956.20. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, MAY 8, 2006 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 5:30 PM MINUTES 1. CONVENE WORK SESSION MEETING A. Roll Call Mayor Love called the meeting to order at 5:30 P.M. Present: Mayor Love, Councilmembers Callies, Nielsen; and Acting City Engineer Planning Director Absent: None B. Review Agenda Without objection from Council, Mayor for the meeting. 2. MOUND FIRE DEPARTMENT FORMULA Administrator Dawson Mound Fire provides services to contributor to MFD had maintained a this evening to review the He Mound Fire Department (MFD) residents, and noted Shorewood was a small easily able to service the area, and the City a number of years. He went of quality discussion over the last 6 - 7 months to the length of future contracts (noting the recent contracts had formula (which had been the same for a minimum of thirty contract that was slightly modified for each contracting city's Chief He noted he the only full-time serviced all of part of Shorewood. the MFD Chief since 1998, and had become a full-time Chief in 2003. for 30 years. The MFD had 40 paid on-call volunteers and he was was also a full-time administrator. He went on to state the MFD 62% of Minnetrista, Minnetonka Beach, Spring Park, and a small Pederson stated the MFD operating budget had increased approximately 5%, and the building costs had increased substantially. About one year ago the Mound Fire Commission, which has a representative from each member city and meets quarterly, decided to review the funding formula because of the increase in costs. Pederson stated a subcommittee met every 2 3 weeks to discuss a new contract funding formula. It determined the following items should be included in a contract funding formula: a cost allocation formula that utilized an "averaging" method similar to the one in the existing formula; a formula based 1#2A I CITY OF SHORE WOOD WORK SESSION MEETING May 8, 2006 Page 2 of 6 on service availability, use of service, and property value based on the estimated market value of the property and the structure; and a formula that was manageable with a minimum number of variables. The Commission also considered emergency call trends (both National and Minnesota), MFD emergency call trends, and a comparison of emergency response firefighter hours versus number of calls for service. In addition the Commission considered how to weigh the selected factors of a new formula, how to justify and substantiate a new formula, and the date for implementing a new formula (the goal was January 1, 2007). Pederson stated some of the members of the Commission may have been paying slightly more than both cities assuming the other present them to the Council on May 15, Pederson stated Mound had approved the proposed contract and member cities would also approve the contract and funding Minnetonka Beach Council after the Shorewood Council 2006; and lastly to the Spring Park Council. and Shorewood Pederson then provided an overview of the new Mound Fire Commission and the Mound Fire Chief. by the . Implementing a new market value of land, Changing the length of length of 3 years; Changing the fire service population, use of service, . from 3 years, but a minimum . from 1 year; for all member cities; and it January 1, 2007; and, formula and financial results to ensure the . . . the new funding formula. The other proposed He the utilization was for medical services. Chief Pederson stated related, and 50% were fire alarms and hazardous materials. the MFD would automatically "start to" for Mound, did not currently provide an automatic "start to" for the events for Administrator Dawson stated the automatic "start to" for rescue Police for those two cities. Chief Pederson to scene-time for medicals to Spring Park was approximately 6 minutes. In response from Councilmember Callies, Pederson explained the Orono Police respond to a medical situation and then request assistance from North Memorial; the response time for North Memorial was not meeting the required response time of 10 minutes. Pederson noted the MFD Rescue Captain was the Medical Director for Ridgeview Ambulance, and he was an emergency room physician. He also noted the MFD had a couple of medics that fly with North Memorial. Councilmember Turgeon asked Chief Pederson what the normal response time to the islands in Shorewood was for non-medical calls. Pederson stated he would provide her with that information as it was not readily available, although he thought it was approximately 12 minutes because of the roads. CITY OF SHOREWOOD WORK SESSION MEETING May 8, 2006 Page 3 of 6 Chief Pederson stated response times were tracked two ways for both medical and non-medical calls routine and "red" runs (i.e. the lights or sirens were on). Councilmember Turgeon stated if the length of the contract was extended to 5 years she would like to see service history tracked for 5 years and used in calculating the formula. Chief Pederson then reviewed the current and proposed funding formula. He explained how the existing formula was calculated: 50% of the formula was each city's average in the past three years; and 50% on the market valuation of County Assessor. The then explained how the proposed formula would be based upon each city's percentage of firefighter hours ~ the formula would be based upon each city's percent of ' would be based upon each city's market value of upon each city's percent oftotal for fire service area of firefighter hours used by the Hennepin 20% of the formula the last three years; 20% of r land; 30% of the formula formula would be based In response to a question from Councilmember differences between the old formula and the which minimized the impact of medical calls on the of the large to 20%, not as important as getting all the have differing views on the best qualified to respond to Mayor Love stated the components of member cities to agree to the responding to medical calls, noting the medical calls. Administrator Dawson prevention efforts. tried to reward cities for fire Chief Pederson could all bring the proposed formula was one the Commission not the proposed formula, but he would prefer to out for future Councils. He also requested the funding the next contract. Mayor Love stated he would prefer a longer the costs would decrease in the future, partly because of the examples for calculating each city's costs for MFD services. appeared to have a reduction in costs. He stated Council would based on the proposed formula. Chief growth in He noted all be provided the Council thanked of Shorewood' s islands. for his efforts. Mayor Love also thanked the MFD for its excellent care 3. WEDGEWOOD ROAD, MALLARD LANE, TEAL CIRCLE WATER IMPROVEMENT DISCUSSION Administrator Dawson stated as Staff was preparing to move forward with the Wedgewood Road, Mallard Lane, and Teal Circle road reclamation project, Council had expressed a desire for Staff to conduct a feasibility study for installing watermains as part of the project. He then stated Acting City Engineer Gurney would review the feasibility report, including the timeline and projected costs, prior to the Council's regular meeting. He also stated Staff had updated a communication to the property owners CITY OF SHOREWOOD WORK SESSION MEETING May 8, 2006 Page 4 of 6 that would more clearly explain the project and the City's water policy. He noted there had been favorable response to installing City water along the project route, and Staff had prepared three options for extending City water along the project route. He also noted a valid 67% petition had been submitted for a segment of the proposed installation. Acting City Engineer Gurney highlighted the May 8, 2006, Feasibility Report for improvements related to watermain installation during the road rehabilitation project for Wedgewood Drive, Mallard Lane, and Teal Circle. Gurney reviewed the three options that were costs, noting the cost of the cost estimates increased project cost estimates explained the special project costs. Gurney stated Staff had revised the proposed project estimates to the watermain installation was somewhat higher than previously from approximately $280,000 to $315,000. He explained each of contained a 10% contingency and a 30% estimate for indirect assessment process (Chapter 429) was being considered to Option 1: Option 1 consisted of extending project limits. Eighteen of the 37 properties expressed interest in connecting City water. represented a cost of per the entire reclamation adjacent to project had total project cost of $315,400 on 37 properties. Option 2: Option 2 consisted of the 28 properties adjacent to the connecting to City approximately of Mallard Lane. Eighteen of had expressed interest in represented a cost of Option 3: the eight between had water on a portion of Wedgewood Drive. Six of properties fronting on Wedgewood Drive, Regional Rail Authority (HCRRA) Trail, A petition of possible interest in City water owners. In addition, the resident at 5640 Harding approximate total project cost of $80,100 represented a cost of based on 9 properties. the project process. . July 12,2006 July 24, 2006 August 28, 2006 Resolution Approving Feasibility Report and Calling Public Hearing on Improvement Public Information Meeting (which is not required by Chapter 429) Public Hearing Resolution Ordering Improvement and Preparation Plans Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Bid Opening (no Council action required) Hold Final Assessment Hearing Award Contract (after a 30-day appeal window) . . . . . Gurney then reviewed an alternate schedule that would be more conducive to completing the project in mid-November 2006; the date for awarding the contract could be moved up to July 24, 2006, and the CITY OF SHOREWOOD WORK SESSION MEETING May 8, 2006 Page 5 of6 project could start on August 15,2006. The final assessment hearing would then be held after completion of the project. Administrator Dawson explained it was common to have either a final assessment hearing before the contract or to have the final assessment at the completion of the proj ect. Although the more conservative approach would be to have the final assessment before awarding the contract, in order to try and complete the construction this year it would be beneficial to have the final assessment after the completion of the project. He stated that with a special assessment project, was beneficial to consider a larger scope that could be downsized rather than increase a project would require starting the special assessment process over. He then stated one of the contingency costs and indirect project costs was that the final assessment figure be reduced from the original estimates when the final costs were determined. Councilmember Turgeon following Memorial explained why that to reach the 67% interest in City Councilmember Turgeon stated for Option 2 another petition requirement, and the owners of a Teal Circle water, but had grown tired of responding. Administrator Dawson explained the 67% statute. Mayor Love stated the 67% requirement automatically done, but Council could to proceed '" half of the property owners up to had not up for sale. He then stated the communicating the benefits of City water. and was not any State watermain project without a petition. He also stated to the petition had their properties was indicative of success in date for the Wednesday Acting City Engineer Gurney In response to a majority Council petitioned or Administrator Dawson explained a four-fifths 429 project unless the project was 100% fixed cost to these property owners for the installation of the amount being $10,000. agree with a fixed amount of $10,000 for the combined fee. Public Hearing notice should include all three options which were Councilmember suggested the communication publication for the property owners have an example of how the cost for the watermain assessment and connection fee was calculated. 4. DISCUSSION ON THE ROLE OF THE PARK COMMISSION Administrator Dawson stated Council had wanted to discuss the role of the Park Commission prior to a joint meeting with the Commission. He stated Staff had assembled documents that had defined the Commission's role for Council's review. CITY OF SHOREWOOD WORK SESSION MEETING May 8, 2006 Page 6 of 6 Discussion ensued with regard to the Commission's role in monitoring open spaces. There was consensus that monitoring and maintenance of open spaces in the City's parks could be part of the Commission's responsibilities, but that decision should not be made until the joint meeting of the Council and Commission regarding the Commission's role had taken place. Councilmember Wellens stated he would like to understand which parcels of open spaces were being discussed. Councilmember Turgeon stated the current Park Commissioners were environment, but that may not be the case with future Commission should be decided consistent with varying she would prefer to see the Commission promote more than she had thought the Commission did promote different City concerned with the the role of the ideals. She also stated Callies stated 5. ADJOURN Administrator Dawson stated changes to the ordinance appropriate. Mayor Love stated caution needed to be exercised Environment Committee's (LCEC) jurisdiction. and The role of the Park Commission would Commission. between the Council and the Wellens moved, Turgeon 2006,6:55 P.M. Motion Session Meeting of May 8, Woody Love, Mayor CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 8, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING 2. A. Roll Call Mayor Love called the meeting to order at 7:03 P.M. Present. Mayor Love; Councilmembers Callies, Dawson; Attorney Keane; Acting City Administrator Absent: None B. Review Agenda Administrator Dawson requested Item 5.A, be delayed to a future meeting as Ms. Commissioner Judy Farniok, Lizee moved, Turgeon seconded, Approving passed 5/0. A. 24,2006 Council Work Session Meeting Minutes of Minutes, April 24, 2006 Lizee 2006, as the City Council Regular Meeting Minutes of April 24 c. Session Minutes, April 24, 2006 Wellens moved, April 24, 2006, as Approving the City Council Work Session Meeting Minutes of Motion passed 5/0. 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: Mayor Love reviewed the Items on the Consent Agenda. Lizee moved, Wellens seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: 1#2B I CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 8, 2006 Page 2 of 4 A. Approval of the Verified Claims List B. Staffing - No action required C. Adopting RESOLUTION NO. 06-038, "A Resolution Accepting Bid and Awarding Contract for Bituminous Seal Coating of Streets." Motion passed 5/0. D. Excelsior Request for Park Patrol and Dock Services 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this 5. REPORTS AND PRESENTATIONS A. Recognition of Service of Park This item was delayed to a future meeting. 6. PUBLIC HEARING None. 7. PARKS Administrator scheduled for May 9, 2006. and actions taken at the May 2, 2006, Planning of that meeting). WORKS A. Approval of Feasibility Report and Calling Hearing on Improvement for watermain installation as part of the Wedgewood Road, Mallard Lane, Teal Circle road rehabilitation project. Administrator Dawson stated Council had a review of the feasibility report at a May 8, 2006, Council work session. He noted Council had authorized a feasibility report on July 25, 2005, to determine if watermain installation as part of the Wedgewood Road, Mallard Lane, Teal Circle road rehabilitation project was feasible. He then stated the report identified three options that were feasible, and once CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 8, 2006 Page 3 of 4 Council identified which of the options to choose to extend City water the special assessment process could begin. Acting City Engineer Gurney highlighted the May 8, 2006, Feasibility Report for improvements related to watermain installation during the road rehabilitation project for Wedgewood Drive, Mallard Lane, and Teal Circle. Gurney reviewed the three options developed for the report. Gurney explained estimate of indirect being considered to fund Option 1: Option 1 consisted of extending City water project limits. Eighteen of the 37 properties (approximately expressed interest in connecting to City water. The represented a cost of approximately $8,550 per property, road reclamation to the proj ect had project cost of $315,400 Option 2: Option 2 consisted of extending City the 28 properties adjacent to the project limits connecting to City Water. The approximate approximately $8,400 per property, based Lane. Eighteen of interest in a cost of Option 3: Option 3 consisted of extending City the eight properties of the between Smithtown Road and the County had expressed an interest in A had been signed by the six interested Lane had expressed interest. The approximately of Wedgewood Drive. Six of fronting on Wedgewood Drive, (HCRRA) Trail, interest in City water the resident at 5640 Harding of $80,100 represented a cost of contained a 10% contingency and a 30% assessment process (Chapter 429) was process. . July 12, July 24, 2006 TBD Approving Feasibility Report and Calling Public Hearing on Public Information Meeting (which is not required by Chapter 429) Public Hearing Resolution Ordering Improvement and Preparation Plans Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Bid Opening (no Council action required) Award Contract Hold Final Assessment Hearing (after completion of the project) . . . . Administrator Dawson explained that in a special assessment process the option to reduce the scope of the project was always available, but if there was a desire to increase the scope of the project the entire assessment process would have to be re-done. Therefore, Staff recommended selecting Option 1 which reflected the broader scope of the effort. He then stated the notification to the property owners would be modified to include all three options in the event Council would decide to implement Option 2 or 3 instead. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES May 8, 2006 Page 4 of 4 Callies moved, Turgeon seconded, Adopting RESOLUTION NO. 06-039, "A Resolution Approving Feasibility Report and Calling for June 12, 2006 Public Hearing on Proposed Improvements for City Project 02-02, Installation of Watermain as Part of Wedgewood Drive, Mallard Lane, Teal Circle Road Reclamation Project Throughout the Entire Reclamation Project Limits." Motion passed 5/0. B. Set date for public information meeting for Wedgewood Road, Mallard Lane, and Teal Circle watermain installation project. 11. STAFF AND COUNCIL REPORTS Public Information project. Turgeon moved, Lizee seconded, Setting May 31, 2006, as the Meeting for the Wedgewood Road, Mallard Lane, Teal Circle A. Administrator & Staff Administrator Dawson stated Director Brown was would be at a Minnesota City/County Management Public Works Staff was addressing drainage issues as stated he He noted B. Mayor & City Council Councilmember Wellens stated he had meeting regarding Wi-Fi. the most recent LMCC Mayor Love stated performance review costs in providing regarding the crimes and identity theft. there had Capital on May 3, 2006, the Chiefs regarding monitoring of SLMPD member cities, and there had been discussion meeting, Jack Talbot spoke about financial District Board meeting on April 26, 2006, process for the new EFD Fire Chief and the 12. Adjourning the Regular City Council Meeting of May 8, 2006, at Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk PAYABLESAPPROVALS For OS/22/06 Council Meeting Prepared by: Date: 51;8 /ora I / Michelle T. Nguye, . Accounting Clerk Reviewed by: L~ Date: Bonnie Burton, . nce Director Date: OS /8. 06 . ws , City Administrator :#3 A PAYROLL APPROVALS For OS/22/06 Council Meeting Date: sf 8/00 , Michelle T. Nguyen , . Accounting Clerk Reviewed by: L/ ~ Date: Bonnie Burton, Finance Director L./ Prepared by: Date: OG.}!J.lJf awson, City Administrator CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM DATE: May 18, 2006 TO: Mayor and City Council Members CC: Jean Panchyshyn, Executive Secretary/Deputy Clerk Bradley 1. Nielsen, Planning Director~ Craig W. Dawson, City Administrator FROM: RE: EXCELSIOR FIREFIGHTERS RELIEF ASSOCIATION DANCE - JULY 21, 2006 The Excelsior Firefighters Relief Association (EFRA) has submitted the following documents in support of its annual fundraising event at the Fire Station located at 24100 Smithtown Road on July 21, 2006. The event will take place between the hours of 5 :00 P.M. and Midnight. This will be the 22nd year that the Relief Association has held this fundraising event. It is the EFRA's only fundraising event, and has historically been profitable. 1) Temporary 3.2 Percent Malt Liquor License This is a temporary license to serve 3.2 percent malt liquor on the day of the dance, July 21, 2006, between the hours of 5 :00 P.M. and Midnight. Prior to the event, the individuals serving alcohol will be attending an alcohol training session provided by the South Lake Minnetonka Police Department. Approval of the license is contingent upon receipt of appropriate Certificate of Liquor Liability Insurance, which the Excelsior Firefighters Relief Association is in the process of securing. The Excelsior Firefighters Relief Association is requesting the $25 license fee be waived. A resolution is attached for Council consideration. 2) Special Event Permit. The applicant has submitted a Special Event Permit. The applicant proposes to provide shuttle service to the site from Minnewashta School, Middle School West and the East and West lots in Excelsior. On-street parking will not be allowed on Echo Road, Shorewood Lane and Minnetonka Drive. Parking is not allowed at the Tonka Village Shopping Center. The Special Event permit has been approved by the Zoning Administrator, and is currently under review by the SLMPD and EFD. The SLMPD ~.. f: t PRINTED ON RECYCLED PAPER .., typically coordinates with the EFRA on additional law enforcement needs. Approval of the permit is contingent upon receipt of appropriate Certificate of Liability Insurance, which the Excelsior Firefighters Relief Association is in the process of securing, and approval from the EFD and SLMPD. A copy of the application is attached. Council Action Approval of the following permits in support of the Excelsior Firefighters Relief Association annual fundraising dance on July 21,2006, from 5:00 P.M. to Midnight: 1) Adopt a Resolution approving the Temporary 3.2 Percent Malt Liquor License, contingent upon receipt ofthe appropriate Certificate of Liquor Liability Insurance and to waive the $25 license fee (as the City is a member of the Excelsior Fire District); 2) Approval of the Special Event Permit, contingent upon SLMPD and EFD approval, and receipt of the appropriate Certificate of Liability Insurance. CITY OF SHOREWOOD 5755 Country Club Road. Shorewood, Minnesota 55331 (952) 474-3236 Fax: (952) 474-0128 SPECIAL EVENT PERMIT APPLICATION (please Print or Type) Today's Date 3--dd~{) C, Application Fee: n/a Receipt # nla Event to be Registered: Any person or persons sponsoring a event at which it may reasonably be anticipated that there will be more than 75 persons in attendance shall, prior thereto, register such event with the City Clerk, giving the location, date, titne, purpose, names of all sponsors, and the number of persons it is anticipated will be in atten- dance. Permit for Additional Events: Within a period of 6 months following such event, no additional event(s), at which it may reasonably be anticipated that there will be more than 75 persons in attendance, shall be pennitted at the same location unless the person or persons who propose to sponsor the same shall first have obtained a special pernlit therefore approved by the City Council. Application for such pennit shall be made to the City Clerk. Event Location: '.;?, if / () 0 S/11 /I-h fo 0..1 YJ Number of Persons (anticipated) to Attend: i CJ(>)() Purpose / I) U cl'.. I I) (J /7 <! e/ Sponsor's Name(s) e -i''' e (!/ >1 0 ~ /.:.., r 0 J)/ 51 , ;2t:-!~ Gf. - /5J'O (; DaytinlePhone#: 9iJ- ~ LfOf -c;,;; /!. Evening Phone # 9J;';:)~- (I()/~ /91;-2 Special Parking ~r Safely Provisions, (e.g., traffic control, parking, pedestri;n access} UJ'/I,:" t:ra!jJ; ~ LVI10 jJ j).. O'n c~ /..../ </:;1 51 e1 ,,,) e-, + II''} 0c--,Sf /Ottr 1./;-' c, I' ,It:; C) C, rl /) \ c:V / It ~,Y- u,r, ",t 0' CJ';o'c 'Ir'" .5 (:n//'J; - . Prohibitio.ill.i.......--:7'MlrJllewoshf"-. S(~hool/ IYJlddle SC/wo( uJe.'5f C-(j-1d !::-a..sl---f vl../esl Jof.s. 11'1, ~NO person shall, between the hours of 10:00 PM. and 7:00 AM., congregate because of or participate in any event bu/S/r.JI, .5 h lA f-.f-I ( or gathering of people from which noise emanates of a sufficient volume so as to disturb dle peace, quiet or repose of 3 fYVI U persons residing in any residential area. ~=l 0 1'\'\ 121ft / I~(:) () Date of Event: ? / J.// ()c; Time:1:/)(J., Ie:; :c,fj ..01'7) " b. No person shall visit orremain within any residential dwelling unit wherein such gathering is taking place except persons who have gone there for dle sole purpose of abating the disturbance. (Ord 101, 8-14-78) Enforcement: A police officer may order all persons present in any such group or gathering from which such noise emanates, odler than dle owners or tenants of a dwelling unit, to immediately disperse from said event in lieu of being charged under this Chapter, (1987 Code). Failure to comply with the conditions of the Special Events Pennit may result in police APP1ica:o~::::e: /~7/);J-,~/ Date: ~... ,:) d -oC ~-~/ V Allow 5 business days for processing --------------------------------------------------------- For Offi ce Use 0 nly --------- ------------------------------------------ SLMPD: Date: Fire Marshal: Zoning Administrator: City Administrator: IMB~ () Y}'pk~ :/ .- Date: Date: Date: Original: City of Shorewood, 5755 Country Club Road. Shorewood, lvlN 55331 Copy to: South Lake Minnetonka Police Departmen~ Fire Marshal: Applicant _ _ ___~r6.]5dNtIy~.s.~~C~-=~.-~___-___- - ..---.-.. --~wW - ,- '-,-.-' - - -. -- ...-.-.-. .-. .----- --- ----- ---. - --- -----~~------- . _ ._ _ /.f '_Q tn>____ _N.Q_C!l1..3r eGr ~ V"k/II1~ _. _. __ _~ 1- ~ ~-- -. -):lO-ftl.!YIVt/lg ~~2ri{royJr1; _.. ."........,.,____ ._v..___--._ _"_.___' ...----:---'<ll _______________.__________. ...__...___._._______m____ - .------ \..,";J \:""~ ._~...__.. .__.w_._._____.:.~~ ~-----------------.----------..-.----. ::::~.:.~-=~~ ~:=:::-::=_~=:::5bU}1t~= ~V7 te --fJ~i2t2--frrtri ~ Minnewashta School ------------...--..-..-..-----------. .-------.---. Middle School West ---.-----.----,,---..--.-------..---...----..----.- East and West Lots in Excelsior ".~~~~~'--- ..-._..-~~."._".~.~._~." ._-~---_.__.----_._~_.~,._~--_.._.~. .,^. r=.~~ ,'''-~'~''--'.' ,-, ......~,~.."....,.....,..,.,.,_,"_~_-~,,__~,.,~~.~. ,.".~",..-.............~.~~~..,,-.---...---~~- - . ..........--..--...-------..----------..--.---------- . - -~--~ ., 1 . (0):---0 (()-- ...__.__ ._cu..........____ _..".._._..___u......_.........__ _".__.... ..__.._..___._.._.__.__.....____...~___._____.... --~-_.~-. ~-E-n....--.-.--------_.. .~~-____~_n.___._~___..__._~__..__.__~____.~~_._'___._._--- -- - - -. . ~~. ~_..--- ~ ~"-~--- - -'_._-~-~--- - ----~-----~---~~-~- -~ --------- ------.---------- ....~-..._~--..,-,..._-,.__._~-_.-,---,.---~----------'.-----~---.-------- CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION APPROVING A TEMPORARY 3.2 PERCENT "ON-SALE" MALT LIQUOR LICENSE WHEREAS, the Shorewood City Code, Section 402 provides for the licensing of the sale of 3.2 percent malt liquor in the City; and WHEREAS, said Code provides that an applicant shall complete an application, and shall fulfill certain requirements concerning insurance coverage, and; WHEREAS, the applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a temporary license for the "on-sale" of 3.2 percent malt liquor: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a temporary license for the "on-sale" of3.2 percent malt liquor be issued to the Excelsior Fire Fighters Relief Association, for its fundraising event on July 21,2006 from 5:00 P.M. to Midnight, at 24100 Smithtown Road. BE IT FURTHER RESOLVED by the City Council of the City of Shorewood that the temporary 3.2 Percent malt liquor license fee be waived. ADOPTED by the City Council of the City of Shorewood this 22nd day of May, 2006. ATTEST: Woody Love, Mayor Craig W. Dawson, City Administrator/Clerk CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Public Works Director FROM: Steve Gurney, Acting City Engineer DATE: May 22, 2006 RE: 2006 Pennit Application Storm Water Pollution Prevention Program (SWPPP) As part of the federal Clean Water Act, the City of Shorewood is required to obtain a National Pollutant Discharge Elimination System (NPDES) permit. The City first received this permit in 2003, at which time the City completed a Storm Water Pollution Prevention Program (SWPPP). Due to a legal challenge, the Minnesota Pollution Control Agency (MPCA) has been required to make changes to the 2003 permit. At its February 28,2006 meeting, the MPCA Citizens' Board approved new rules that will change the General NPDES Pennit for future years. The newly approved MPCA rules require a new permit application to be prepared and submitted to MPCA by June 1,2006. As part of the application process, the City has revised its SWPPP to comply with the new rules. The MPCA will then review the application, notice each individual plan for public review and comment, and then issue the new permit. Until this process is completed and a new permit is issued, the current permit will remain in effect. Attachment 1 is the permit application for "General Stormwater Permit Number MN R 040000 for Small Municipal Separate Storm Sewer Systems (MS4s)" as required by the MPCA. It should be noted that the use of these standard forms is mandatory, which results in a document that is not necessarily user- friendly. An annual report for 2005 mustbe submitted to MPCA as a requirement of the old SWPPP. The deadline for this submittal is June 30, 2006. It is anticipated that this will be presented to Council at the June 26,2006 meeting, and then submitted to MPCA under separate cover. Recommendation Staff is recommending that the City Council approve the new application for the Storm Water Pollution Prevention Program, and direct staff to submit the application before June 1,2006 as required by MPCA. n '.J PRINTED ON RECYCLED PAPER RE: 2006 Permit Application Storm Water Pollution Prevention Program (SWPPP) The SWPPP permit application for General Stormwater Permit Number MN R 040000 for Small Municipal Separate Storm Sewer Systems (MS4s) is available for review at Shorewood City Hall. If you would like to review this 50+ page document, please contract Jean at 952-474-3236. Attachment # 1 General Stormwater Permit (MN R 040000) Application for Small Municipal Separate Storm Sewer Systems (MS4s) RETURN THIS APPLICATION TO: Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, MN 55155-4194 NO FEE Annlication deadline: June 1. 2006 PLEASE READ: As you complete this form, read the instructions carefully. Use your keyboard's "Tab" key to move through the fields of this form. Select check-boxes and enter text as indicated. Save, and print. I. MS4 Information A. Application Type o New applicant (this MS4 has no previous application for MS4 coverage on file at MPCA) [;8J Application for re-issuance of coverage (this MS4 applied in 2003) B. MS4 Owner General Contact (the community, municipality, agency or other party having ownership or operation control of the MS4) City of Shorewood Community, municipality, agency or other party having ownership or operational control of the MS4 5755 Country Club Road Mailing Address Shorewood MN 55331-8927 City Hennepin County State Zip Code Federal Tax ID State Tax 1D C. General Contact (official, staff member, consultant or other) for all general correspondence about Permit compliance issues between the MPCA and your MS4 Gurney Steve City Engineer Last Name First Name Title 5755 Country Club Road Mailing Address Shorewood City 952.474.3236 MN 55331-8927 State Zip Code sgurney@ci.shorewood.mn.us E-mail Address Telephone (include area code) wq-strm4-52 Attachment # 1 1 3/06 II. Certification of the Storm Water Pollution Prevention Program (SWPPP) A. Have you developed a Storm Water Pollution Prevention Program for your MS4? I:8JYes Municipalities must demonstrate how their Storm Water Pollution Prevention Program will be implemented and enforced over the term of the five-year Permit. SWPPPs must incorporate appropriate educational components, all required BMPs and the measurable goals associated with each. Storm Water Pollution Prevention Programs must address the specific requirements contained in Part V. G. of the Permit. SWPPPs must outline how the six minimum control measures will be addressed, the contact person, department in charge, timeline and measures that will be implemented to meet the schedules required by the Permit. Attach a BMP Summary Sheet to this application for each BMP in your SWPPP. B. Does your SWPPP address all of the six Minimum Control Measures as outlined in the Permit? I:8JYes The General Permit requires that you incorporate all six of the defined Minimum Control Measures in your Stormwater Pollution Prevention Program. You are required to implement mandatory BMPs which are directly associated to each of the Six Minimum Control Measures. C. Have you attached the included BMP Summary Sheets, one for each of the Best Management I:8JYes Practices required by the Permit? There are 34 required BMPs all of which require that the provided BMP Summary Sheet be filled out completely and included with your Storm Water Pollution Prevention Program. If any of these required sheets are missing, your application will not be considered complete and will be returned to you. III. Reporting and Recordkeeping A. I have read and understand Part VI Evaluating, Recordkeeping, and Reporting of the MS4 General I:8JYes Permit and certify that we intend to comply with the applicable requirements of those sections as well as the Permit as a whole. B. Where will your SWPPP be available to the public for review? Shorewood City Hall www.ci.shorewood.mn.us Name of Location If your SWPP P is available electronically, indicate location 5755 Country Club Road Street Address Shorewood City Steve Gurney Contact Name MN 55331-8927 State ZIP Code 952.474.3236 Contact Phone Number 8 a.m. to 4:30 p.m., Monday through Thursday Hours of Availability IV. Limitations of Coverage A. Part II Limitations on Coverage and Appendix C I have read and understand Part II Coverage Under This Permit and Appendix C Limitations on Coverage of the MS4 General Permit and certify that we intend to comply with the applicable requirements of those sections as well as the Permit as a whole. B. Outstanding Resource Value Waters (ORVWs) Please refer to the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) to complete this section. An interactive map is available on the MPCA Web site that identifies Special Waters: http://pca-gis04.pca.state.mn.us I:8JYes wq-strm4-52 2 3/06 1. Prohibited Waters Does the MS4 discharge into Prohibited Waters as defined in Minn. R. 7050.0180, subp. 3,4, DYes ISlNo and 5? See Attachment Four of the Guidance Manualfor Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 2. Restricted Discharge Does the MS4 discharge into waters with a Restricted Discharge as defined in Minn. R. DYes ISlNo 7050.0180, subp. 6, 6a, and 6b? If yes, please list below and comply with Part IX, Appendix C, Item B. See Attachment Four of the Guidance Manualfor Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 3. Prohibited or Restricted Waters If you answered "yes" to either Question 1 or 2, have you included a map that outlines, at a DYes DNo minimum, the DNR minor sub-watersheds in your jurisdiction with ANY discharges to Prohibited or Restricted Waters? You are required by the Permit to provide this map along with your application. [IX.B.2.b] Identify all discharges to Outstanding Resource Value Waters (ORVWs) from your MS4: 4. If you answered "yes" to either Question 1 or 2, who is the person responsible for ensuring compliance with this Permit condition? Name: Position: Phone: c. Special Waters 1. Trout Waters Does the MS4 discharge into Trout Waters as defined in Minn. R. 6264.0050 subp. 2 & 4? If DYes ISlNo yes, please list below and comply with Part IX, Appendix C, Item C. See Attachments Two and Three of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. 2. Wetlands Does the MS4 discharge into Wetlands as defined in Minn. R. 7050.0130, subp. F? ISlYes DNo 3. Environmental Review Does the MS4 have a process to assure coordination with appropriate Agencies and to ISlYes DNo evaluate discharges that require applicable Environmental Review as required by State or federal laws? See Part IX of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. Who is the person responsible for ensuring compliance with this Permit condition? Name: Steve Gurney Position: City Engineer Phone: 952.474.3236 4. Endangered or Threatened Species Does the MS4 have a process to assure coordination with appropriate Agencies and to ISlYes DNo evaluate discharges whose direct, indirect, interrelated, interconnected, or independent impacts may jeopardize a listed Endangered or Threatened Species or adversely modify a designated critical habitat? See Part IX of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. wq-strm4-52 3 3/06 Who is the person responsible for ensuring compliance with this Permit condition? Name: Steve Gurney Position: City Engineer Phone: 952.474.3236 5. Historic Places and Archeological Sites Does the MS4 have a process to assure coordination with appropriate Agencies and to [:g]Yes DNo evaluate discharges which may adversely affect properties listed or eligible for listing in the National Register of Historic Places or affecting known or discovered archeological sites? See Part IX of the Guidance Manual for Small Municipal Separate Storm Sewer Systems (MS4s) for further information. Who is the person responsible for ensuring compliance with this Permit condition? Name: Steve Gurney Position: City Engineer Phone: 952.474.3236 6. Drinking Water Sources Does the MS4 have any discharges that may affect Source Water Protection as defined in part DYes [:g]No IX.H of the General Permit? If "yes," does the MS4 have BMPs incorporated into the SWPPP to protect drinking water DYes DNo sources that the MS4 discharge may affect? wq-strm4-52 4 3/06 V. Owner or Operator Certification The person with overall, MS4 legal responsibility must sign the application. This person shall be duly authorized to sign the application and may be either a principal executive officer or ranking elected official. (see Minn. R. 7001.0060). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons, who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I also certify under penalty of law that I have read, understood, and accepted all terms and conditions of the National Pollutant Discharge Elimination System (NPDES) General Storm Water Permit for MS4s that authorizes storm water discharges identified in this application form. I understand that as a Permittee, I am legally accountable under the Clean Water Act to ensure compliance with the terms and conditions of the NPDES General Storm Water Permit for MS4s. I also understand that MPCA enforcement actions (pursuant to Minn. Stat. S 115.07, 116.072, and Section 309 ofthe Clean Water Act) may be taken against me or the MS4 if the terms and conditions ofthe NPDES General Storm Water Permit for MS4s are not met. C. General Contact (official, staff member, consultant or other) for all general correspondence about Permit compliance issues between the MPCA and your MS4 x Date Gurney Last Name Steve First Name City Engineer Title 5755 Countly Club Road Mailing Address Shorewood City MN State 55331-8927 ZIP Code 952.474.3236 Telephone (include area code) sgurney@ci.shorewood.mn.us E-mail Address wq-strm4-52 5 3/06 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: I-PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1a-1 *BMP Title: Distribute Educational Materials *BMP Description: The City will produce and distribute atiicles and information on the City's Storm Water Pollution Prevention Plan including information on the annual public meeting, illicit discharges, erosion control, shoreline management, compo sting and pollution prevention and other applicable best management practices. This publication will be distributed through City mailings, website po stings, and newsletters. Education Goal: This program is designed to develop an understanding of the SWPPP among residents. Audience: This activity will be directed to all City residents, property owners, and business owners within the urbanized area. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will document the number of publications and households served by each publication. The effectiveness of this BMP will be measured by the number of articles published in newsletters and City mailings distributed. Success of this BMP will be defined by publishing a minimum of one storm water related article per year. *Timeline/lmplementation Schedule: This activity will begin in August 2006 and continue through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(a!ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1b-1 *BMP Title: Implement an Education Program *BMP Description: The City will develop and distribute educational material and present an overview of the MS4 program and six Minimum Control Measures used within the City's SWPPP at each annual public meeting, City mailings, and on the City's storm water web page. Educational material will include storm water issues, potentially consisting of (but not limited to) non-point source pollution, erosion and sediment control, NPDES regulation and guidance, illicit discharge, storm water pollution prevention goals of the City, local agency contact information, and additional storm water website links. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will document the number of attendees at the public meeting, all comments received from the attendees at the public meeting and website, and responses to each comment in the Record of Decision. The effectiveness of this BMP will be measured by the number of residents attending annual meeting. Success of this BMP will be defined as annually evaluating the website's content and updating as necessary. *Timeline/lmplementation Schedule: The activity will begin in August 2006 and continue annually throughout the life of this permit. Specific Components and Notes: Educational material presented at the annual meetings and printed in City mailings may vary year to year. Information may be added or modified to the web site as necessary. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(evci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1c-1 *BMP Title: Education Program: Public Education and Outreach Program * Audience(s) Involved: All City residents, property owners, and business owners. *Educational Goals for Each Audience: The City will raise awareness to the audiences involved by providing information on Storm water pollution prevention, effects of illicit discharge, best management practices, components of the City SWPPP, and outside entity resources available to City residents and business owners. * Activities Used to Reach Educational Goals: City Newsletter: Educational articles published in the City's newsletter, The ShoRE port, will encourage best management practices, increase awareness of non-point source pollution, and provide local contact information for residents to request further information on specific Storm water topics. City Website: Educational material will also be placed on the City's Storm Water website. * Activity Implementation Plan: The City will evaluate the website annually, and make updates/revisions as necessary through the life of this permit, May 31,2011. *Perfofmance Measures: The City will record the number of publications produced and comments received. Success for this BMP will be measured by having distributed a minimum of one informational article each year, and annually evaluating the website content. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Depmirnent: City Engineer Phone: 952474-3236 E-mail: sgurney(a).ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1c-2 *BMP Title: Education Program: Public Participation * Audience(s) Involved: City of Shorewood residents. *Educational Goals for Each Audience: The City will develop educational material that will include storm water issues, potentially consisting of (but not limited to) non-point source pollution, erosion and sediment control, NPDES regulation and guidance, illicit discharge, storm water pollution prevention goals of the City, local agency contact information, and additional storm water website links. The goal of this program is to increase awareness and understanding of water quality issues and the Storm Water Pollution Prevention Program to local residents. * Activities Used to Reach Educational Goals: The City will explore the possibility of partnering other local agencies create public participation opportunities. Examples may include, but not be limited to, working with the local school district to monitor selected wetlands in the City or assisting the watershed district with installing interpretive signs in selected locations. * Activity Implementation Plan: These activities will continue through the expiration of this permit, May 31, 2011. *Performance Measures: Success of this BMP will be defined by increasing awareness of the program, benefits to local residents, and documenting the annual number of participants. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(Q)ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1c-3 *BMP Title: Education Program: Illicit Discharge Detection and Elimination * Audience(s) Involved: City of Shorewood residents, City staff, and the general public. *Educational Goals for Each Audience: The City or its designee will discourage illegal dumping by educating the public on alternative uses for unwanted materials and provide information on drop-off sites for household hazardous waste. This BMP includes providing information on recycling options, services, and programs within the City. The City will train staff, implement procedures, and incorporate best management practices in the handling of hazardous materials used by City staff. * Activities Used to Reach Educational Goals: The City will distribute recycling program literature to residents a minimum of one time annually and continuously on the City's Storm Water website. The City will also review the current educational activities undertaken by its staff to prevent illicit discharges from daily public works activities. These activities may include, but are not limited to, educational videos, training, and workshops. * Activity Implementation Plan: This activity will be conducted and evaluated annually from 2006 through the expiration of this permit, May 31, 2011. *Performance Measures: The City will record all comments received, requests for information, and complaints regarding potential illicit discharge. The effectiveness of this BMP will be measured by the documented amount of material collected by the recycling program, and during the City's annual clean-up day. The City will annually evaluate the success of this BMP by comparing the previous year's amount of recyclables and hazardous wastes received to the current year. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(a)ci.Shorewood.mn.lls *Indicates a REQUIRED field. Failure to complete any required field will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1c-4 *BMP Title: Education Program: Construction Site Run-off Control * Audience(s) Involved: City staff and contractors of public works projects. *Educational Goals for Each Audience: 1. Contractors: Increased awareness of construction site runoff and review of project specific erosion control BMPs. 2 City Staff: The goal of this BMP is to introduce ideas relating to construction site pollution prevention, develop an understanding of the SWPPP, and increase the knowledge of specific NPDES construction permit requirements. * Activities Used to Reach Educational Goals: Provide training on how to prevent soil erosion on a construction site, proper erosion control, and review the components of the storm water pollution prevention plan (SWPPP) annually with the staff * Activity Implementation Plan: 1. The City will continue this activity in 2006 through May 31, 2011. 2. The City will begin documentation in 2006 and continue annually through May 31, 2011. *Performance Measures: Document the number of educational materials distributed/requested, preconstruction meetings, number of visits on the City's Storm water website, and presentations/workshops/field training attended by City staff. Success of this BMP will be measured by training all applicable City staff within three years of the individual's hire date. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1c-5 *BMP Title: Education Program: Post-Construction Storm Water Management in New Development and Redevelopment * Audience(s) Involved: City of Shorewood residents and business owners. *Educational Goals for Each Audience: The City's goal for this BMP includes educating residents and business owners on storm water management within their neighborhood and increasing their understanding of maintenance procedures for existing storm water management systems within the City. * Activities Used to Reach Educational Goals: Annual public meeting Storm water web page Printed educational materials Staff training and presentations * Activity Implementation Plan: The City will continue to implement this activity in 2006 through the expiration of this pelmit, May 31, 2011. *Performance Measures: Record of decision, the number of educational materials distributed and requested. Success of this BMP will be measured by requests for additional educational materials above the numbers from the previous year. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgumey(Ci).ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1c-6 *BMP Title: Education Program: Pollution Prevention/Good Housekeeping for Municipal Operations * Audience(s) Involved: City staff involved in public works projects, construction projects *Educational Goals for Each Audience: The goal of this program is to introduce BMPs and develop an understanding of the SWPPP among City staff. * Activities Used to Reach Educational Goals: The City will provide training opportunities for City staff in erosion control, best management practices, good housekeeping, and pollution prevention. These may include but are not limited to: Mn/DOT erosion control certification, SWPPP workshops, and BMP workshops. * Activity Implementation Plan: This activity will begin in 2006 and continue annually through the expiration of this permit, May 31, 2011. The City will provide a minimum of one training opportunity and document the number of training sessions and the number of participants in attendance. *Performance Measures: The City will document the number of training sessions and the number of participants attending. The success of this BMP will be achieved through training and/or certifying all applicable City staff within three years of the individual's hire date. *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: Ibrown(clki.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any required field will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: Id-1 *BMP Title: Coordination of Education Program *BMP Description: The City will continue to coordinate the educational program with City departments, cities, local organizations, state agencies, and other outside organizations to develop, present, and distribute the most up- to-date Storm water pollution prevention information available. Location(s) in SWPPP of detailed information relating to this BMP: BMP ID No. la-I, 1b-1, 1c-1, 1c-2, 1c-3, 1c-4, 1c-5, 1c-6. Public Education & Outreach *Measurable Goals: The effectiveness of this BMP will be evaluated a minimum of once annually. Success of this BMP will be in achieving and/or identifYing modifications to the educational program, as defined in la-I, 1b-l, Ie-I, 1c-2, 1c-3, 1c-4, 1c-5, 1c-6. *Timeline/Implementation Schedule: This activity will begin in 2006 and continue annually through the expiration ofthis permit, May 31, 2011, or as specified in la-I, 1b-1, 1c-l, 1c-2, 1c-3, 1c-4, 1c-5, and 1c-6. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(d)ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: PUBLIC EDUCATION AND OUTREACH Unique BMP Identification Number: 1e-1 *BMP Title: Annual Public Meeting *BMP Description: The City will hold an annual public meeting to distribute educational materials and present an overview of the MS4 program and the City's SWPPP. Oral and written statements will be received and considered for inclusion into the SWPPP by City staff. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP *Measurable Goals: The City will document the number of attendees at the public meeting, all comments received, and responses to each comment in the record of decision. The effectiveness of this BMP will be measured by the number of residents who attend the annual public meeting. The success of this BMP is defined by the public's increased awareness about Storm water pollution and the MS4 program. *Timeline/Implementation Schedule: This activity will be conducted annually through the expiration of this permit, May 31, 2011. Specific Components and Notes: Specific topics most requested and/or discussed will be expanded for discussion on the City's Storm water website and/or at the next scheduled annual public meeting. *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 2-PUBLIC PARTICIPATION/INVOLVEMENT Unique BMP Identification Number: 2a-1 *BMP Title: Comply with Public Notice Requirements *BMP Description: The City will submit a public meeting notice to the local newspaper for print a minimum of 30 days prior to annunal public meeting date. The public notice will include the dates, times, and locations of the meeting, contact person name and phone number, and a brief narrative highlighting the SWPPP. The City may also post additional public notice on the City's website and at government offices within City. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: A copy of the printed public notice will be retained by the City and submitted with the annual report to the MPCA annually. The effectiveness of this BMP will be measured by the number of public notices posted. Success will be defined as submitting the public meeting notice to the local newspaper for print at least 30 days in advance of the meeting. *Timeline/Implementation Schedule: This activity will be completed annually through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(a;ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22,2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 2-PUBLIC PARTICIPATION/INVOLVEMENT Unique BMP Identification Number: 2b-1 *BMP Title: Solicit Public Input and Opinion on the Adequacy of the SWPPP *BMP Description: The City will conduct a public meeting and host a web site on the City's Storm Water Pollution Prevention Program; solicit public opinion on the plan, and consider written and oral input into the SWPPP. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: Document the public meeting, record attendance, keep minutes, record statements and written comments and document changes made to the SWPPP. The effectiveness of this BMP will be measured by the number of residents who attend the public meeting. Success will be defined as having the public attend the public meeting and visit the City's Storm water website. *Timeline/Implementation Schedule: This activity will be completed annually beginning in 2007 and continue through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(Ci:;ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 2-PUBLIC PARTICIPATION/INVOLVEMENT Unique BMP Identification Number: 2c-1 *BMP Title: Consider Public Input *BMP Description: The City will cinduct a public meeting and host a Storm water website on the City's Storm Water Pollution Prevention Program; solicit public opinion on the plan, and consider written and oral input into the SWPPP. Responses will be documented within the record of decision and submitted in conjunction with the annual repOli to the MPCA. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: Hold the public meeting and host a website, record attendance, keep minutes, record statements and written comments, prepare Record ofDecicsion and document changes made to the SWPPP. *Timeline/lmplementation Schedule: This activity will be completed annually beginning in 2007 and continue through the expiration of this permit, May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgumey((u.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 3-ILLICIT DISCHARGE DETECTION AND ELIMINATION Unique BMP Identification Number: 3a-1 *BMP Title: Storm Sewer System Map *BMP Description: The City currently has a map identifying all ponds, lakes, streams, storm sewer pipes and conveyances (equal to or greater than 24") as well as outfalls and discharge points leaving the City. As part of the SWPPP, the City will annually update this map to include changes to the storm sewer system throughout the City, including but not limited to, new development, street improvements, water quality projects, wetland mitigation projects, and any changes to the storage or conveyance of Storm water within the City. Location(s) in SWPPP of detailed inforn1ation relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The effectiveness ofthis BMP will be defined as mapping all storm sewer conveyances 24" or greater that are owned by the City. The success ofthis BMP will be measured by annually updating all City owned storm sewer conveyances equal to or greater than 24" by May 31, 2011. *Timeline/Implementation Schedule: This activity will be completed annually beginning in 2007 and continue through the life ofthis permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurneyCCQci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood StOlIDwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 3-ILLICIT DISCHARGE DETECTION AND ELIMINATION Unique BMP Identification Number: 3b-1 *BMP Title: Regulatory Control Program *BMP Description: The City will develop an ordinance, which will address the issue of non-Storm water discharges in the City's storm sewer system. Elements of this ordinance will include, but are not limited to defining allowable discharges, setting policy as it pertains to violations and penalties and mitigation requirements. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will review existing ordinances and, if necessary, develop and adopt a Storm water system illicit discharge ordinance. The effectiveness of this BMP will be measured by the number of enforcement actions issued annually. Success will be defined as the review of existing ordinances or development of an illicit discharge ordinance. *Timeline/Implementation Schedule: Draft ordinance (or review existing ordinance) Public comment period City Council review Adopt ordinance Annually review existing ordinances or adopted ordinance 2006 2006 2007 2007 2008-2011 Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgumey(ivci.Shorevvood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 3-ILLICIT DISCHARGE DETECTION AND ELIMINATION Unique BMP Identification Number: 3c-1 *BMP Title: Illicit Discharge Detection and Elimination Plan *BMP Description: The City removes debris from the roadside ditches during its sweeping activities, as well as other times as necessary. Location(s) in SWPPP of detailed information relating to this BMP: The inforn1ation included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The effectiveness of this BMP will be measured by annual inventory of the quantity of trash (pounds) removed from the roadway. *Timeline/Implementation Schedule: This activity will be conducted annually from 2006 through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(ci)ci.Shorewood.nm.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 3-ILLICIT DISCHARGE DETECTION AND ELIMINATION Unique BMP Identification Number: 3d-1 *BMP Title: Public and Employee Illicit Discharge Information Program *BMP Description: The City or its designee will discourage illegal dumping by educating the public on alternative uses for unwanted materials and providing drop off sites for household hazardous waste. This BMP includes providing information on recycling options, services, and programs within the City. The City will also review the current educational activities undertaken by its staff to prevent illicit discharges from daily public works activities. These activities may include, but are not limited to, educational videos, training, and workshops. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The effectiveness of this BMP will be measured by the documented quantity of hazardous waste collected per year. Success of this BMP will be defined as distributing recycling program literature to residents and providing educational activities to City staff a minimum of one time annually. *Timeline/Implementation Schedule: The City will continue to document collection activities annually in 2006, through the life of this permit, May31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(evci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 3-ILLICIT DISCHARGE DETECTION AND ELIMINATION Unique BMP Identification Number: 3e-1 *BMP Title: Identification of Non Storm Water Discharges and Flows *BMP Description: The City will visually inspect all reported non-Storm water discharges on City owned land and right-of-ways within 24 hours of receipt by the City or on the next scheduled City workday. The City will notify the MPCA state duty officer of any hazardous material spills or discharges (within 24 hours of receipt, if applicable, per NPDES Phase II requirements). Location(s) in SWPPP of detailed information relating to this BMP: Index Page 3: BMP ID No. 3e-1 Identification of Non StOlID water Discharges and Flows - Record of Activities Completed *Measurable Goals: The BMPs' effectiveness will be measured by the City maintaining a record of all reported discharges on City owned land, including visual inspections, responsible parties, and corrective actions. Success for this BMP will be achieved by annually updating the inspection record. *Timeline/lmplementation Schedule: This activity will continue through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurneyCivci.Shore\vood.mn.us City of Shore wood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us BMP ID No. 3e-l Identification of Non Storm water Dischar2es and Flows Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 4-CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Unique BMP Identification Number: 4a-1 *BMP Title: Ordinance or other Regulatory Mechanism *BMP Description: The City will review their current permit stipulations/city codes relating to project specific site erosion and sediment control as part of the conditions of the permit. Staff will review current ordinances and City codes and update as necessary. Tan!et Audience: Construction site operators and City staff. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will review and update as necessary the City's erosion control ordinance. *Timeline/Implementation Schedule: The City will review the current permit and add additional requirements if necessary in 2006. The enforcement of new permit requirements (if necessary) will begin in 2007, through May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurneY(cV.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 4-CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Unique BMP Identification Number: 4b-1 *BMP Title: Construction Site Implementation of Erosion and Sediment Control BMPs *BMP Description: Construction site operators must confirm to NPDES Phase II permit requirements, local watershed permits (if applicable), and local city ordinances for site erosion control. As part of the City's permit approval standards, erosion control BMPs must be implemented in accordance with City Code and NPDES permit requirements. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 4: BMP ID No. 4b-1 Construction Site Implementation of Erosion and Sediment Control BMPs- Record of Activities Completed. *Measurable Goals: No City permit to allow land disturbing activities shall be issued until all applicable permits are secured or waiver of the approval requirement has been obtained. Success of this BMP will be determined by site inspections per NPDES Phase II requirements and City permit approvals. *Timeline/Implementation Schedule: The City will review the current City permits in 2006 and add additional or updated waste and material disposal requirements (if necessary) in 2007. The effectiveness of this BMP will be monitored through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney((v.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any required field will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney(2i)ci.Shorewood.nm.us BMP ID No. 4b-l Construction Site Implementation of Erosion and Sediment Control BMPs Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 4-CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Unique BMP Identification Number: 4c-1 *BMP Title: Waste Controls for Construction Site Operators *BMP Description: Construction site operators must confirm to NPDES Phase II permit requirements and the City's ordinance on waste and material disposal, as part of the City's permit approval standards. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: No City permit to allow land disturbing activities shall be issued until all applicable pern1its are secured or waiver of the approval requirement has been obtained. Success of this BMP will be determined by site inspections per NPDES Phase II requirements and City permit approvals. The effectiveness of this BMP will be measured by the annual recorded number of enforcement actions against construction site operations. Success ofBMP will be defined as operator compliance to the City's ordinance and NPDES Phase II permit regulations. *Timeline/Implementation Schedule: The City will review the current City permits in 2006 and add additional or updated waste and material disposal requirements (if necessary) in 2007. The effectiveness of this BMP will be monitored through the expiration of this permit, May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgu111ey(iuci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any required field will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 4-CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Unique BMP Identification Number: 4d-1 *BMP Title: Procedure for Site Plan Review *BMP Description: The City will continue to use existing development review policies currently in place to minimize the negative impacts storm water runoff may have on water quality within the City. Utilizing these existing policies, all development proposals must address water quality, water quantity, erosion control and site grading, utilizing BMP's for each of these activities. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 4: BMP ID No. 4d-1 Procedure for Site Plan Review - Record of Activities Completed *Measurable Goals: The City will review new development plans for conformance with BMP's outlined in the SWPPP and document the number of development plans reviewed annually. permit's submittal requirement. *Timeline/Implementation Schedule: The City will implement this BMP in 2006, and monitor the effectivenss through the expiration of this permit, May31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgumey@ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: surnecv.ci.Shorewood.mn.us BMP ID No. 4d-l Procedure for Site Plan Review Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 4-CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Unique BMP Identification Number: 4e-1 *BMP Title: Establishment of Procedures for the Receipt and Consideration of Reports of Storm Water Noncompliance *BMP Description: The City will publish a phone number and provide a website in which residents can receive information, report violations, and respond to SWPPP issues. Reports of violations will be inspected within 24 hours of receipt by the City or on the next scheduled City workday. Hazardous material spills or discharges will be reported to the MPCA State Duty Officer within 24 hours of receipt by the City or identified by the construction site operator. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will record the number of calls and emails related to SWPPP issues, record the number of illicit discharge and construction site complaints, and the number of clean-up activities or SWPPP changes resulting from calls or emails. Success of this BMP will be defined by the implementation schedule. *Timeline/Implementation Schedule: This activity will begin in 2007 and continue through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(ivci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 4-CONSTRUCTION SITE STORM WATER RUNOFF CONTROL Unique BMP Identification Number: 4f-1 *BMP Title: Establishment of Procedures for Site Inspections and Enforcement *BMP Description: The City will provide training to its staff on proper erosion control, identification of problem areas, and the expectations of the Storm Water Pollution Prevention Plan (SWPPP) for construction site operations. City procedures for site inspections and enforcement actions will comply with NPDES Phase II construction permit guidelines. Location(s) in SWPPP of detailed information relating to this BMP: The infOlmation included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will document the number of employees with Mn/DOT certification (or other), the number of workshops/training sessions, and the attendance at each workshop/training session. The success of this BMP will be defined as providing training to all applicable new staff within 3 years of the individual staff member's hire date. *Timeline/Implementation Schedule: The City will begin training in 2006 and continue annually through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: Ibrown(ivci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 5-POST-CONSTRUCTION STORM WATER MANAGEMENT IN NEW DEVELOPMENT AND REDEVELOPMENT Unique BMP Identification Number: 5a-1 *BMP Title: Development and Implementation of Structural and/or Non-structural BMPs *BMP Description: Structural The City will adopt MPCA Storm water management standards for developing and implementing BMPs, as a practice in designing new construction projects. Construction permits will be required to meet MPCA NPDES Phase II guidelines for erosion and sediment control. Non-Structural The City may improve the condition of parks, wetlands, and watersheds when the opportunity arises. Wetland restorations, native plantings, bank stabilization, detention ponds, and other best management construction projects will continue to be incorporated in the City of Shorewood's Comprehensive Surface Water Management Plan to improve water quality throughout the City of Shore wood property. As part of this plan, the City will review the policies, requirements and Best Management Practices included within this document annually and will make amendments as necessary. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City continues to identify projects to be undertaken, design projects, and monitor the number ofprojects completed. The City will monitor and record the number of projects and a listing of the BMPs used to meet water quality standards. Success of this BMP will be defined by annually recording implemented structural and non-stmctural BMPs on City properties. *Timeline/Implementation Schedule: This activity will be implemented in 2006 and applied through the life of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(d)ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 5-POST-CONSTRUCTION STORM WATER MANAGEMENT IN NEW DEVELOPMENT AND REDEVELOPMENT Unique BMP Identification Number: 5b-1 *BMP Title: Regulatory Mechanism to Address Post Construction Runoff from New Development and Redevelopment *BMP Description: The City will continue to use existing development review policies currently in place to minimize the negative impacts storm water lUnoff may have on water quality within the City. Utilizing these existing policies, all development proposals must address water quality, water quantity, erosion control and site grading, utilizing BMPs for each of these activities. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will review new development plans for conformance with BMPs outlined in the SWPPP and document the number of development plans reviewed annually. Success of this BMP will be defined as annually documenting the number of development plans received. *Timeline/Implementation Schedule: The City will continue this BMP in 2006, and annually evaluate and update (if necessary) from 2007 through May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney(cl)ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22,2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 5-POST-CONSTRUCTION STORM WATER MANAGEMENT IN NEW DEVELOPMENT AND REDEVELOPMENT Unique BMP Identification Number: 5c-1 *BMP Title: Long-term Operation and Maintenance ofBMPs *BMP Description: The City will update (as necessary) the BMP maintenace schedule as defined in the annual Public Works Department's work schedule. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 5: BMP ID No. 5c-1 Long-term Operation and Maintenance ofBMPs - Record of Activities Completed *Measurable Goals: Potential revisions to the public works BMP maintence schedule will be annually evaluated and documented. *Timeline/lmplementation Schedule: The City will review its program annually beginning in 2006 and continue through the expiration of this permit, May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgumeyCcl).ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summarv Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us BMP ID No. 5c-l Lon2-Term Operation and Maintenance ofBMPs Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6a-1 *BMP Title: Municipal Operations and Maintenance Program *BMP Description: The City's Public Works Department will develop and implement a pollution prevention operations and maintenance schedule consistent with the BMPs described within this MS4 permit and specified in BMPs 6a- 2 and 6b-2 through 6b-9. The City may evaluate its maintenance facility and update the NPDES general storm water pem1it for industrial activities in accordance to the NPDES requirements (if necessary). Target Audience: City staff Location(s) in SWPPP of detailed information relating to this BMP: The infOlmation included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The effectiveness of this BMP will be measured by City staff annually evaluating and adjusting this schedule to confirm to the specific goals of each unique BMP within the SWPPP. Success will be defined by achieving the goals ofBMPs 6a-2 and 6b-2 through 6b-9. The City will adhere to the NPDES Industrial Storm Water Permit Inspection Reports on no-exposure exemption (if necessary). *Timeline/Implementation Schedule: This activity will be implemented in 2006 and conducted annually through the expiration of this permit, May31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: Ibrown(cu.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6a-2 *BMP Title: Street Sweeping** *BMP Description: The City Public Works Department will brush or vacuum sweep streets a minimum of twice annually in an effort to reduce the amount of sediment and trash from reaching the storm sewer system. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6a-2 Street Sweeping - Record of Activities Completed *Measurable Goals: The effectiveness of this BMP will be measured by the City annually recording the number of times streets are swept and quantify the amount of trash removed. Success of this BMP is defined as recording one street sweeping activity per year. *Timeline/Implementation Schedule: Street sweeping will be conducted annually through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: lbrown(aJ.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet Pal!e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us BMP ID No. 6a-2 Street Sweepinl! Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-2 *BMP Title: Annual Inspection of All Structural Pollution Control Devices *BMP Description: The City Engineering Department will inspect all identified structural pollution control devices on City property and right-of-ways , and prescribe a maintence schedule as necessary. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6b-2 Annual Inspection of All Structural Pollution Control Devices - Record of Activities Completed *Measurable Goals: The City will inspect and document all structural pollution control devices a minimum of once per year. Maintenance specifications and schedules will be developed and implemented as necessary. Success of this BMP will be defined as recording all inspections annually. *Timeline/Implementation Schedule: This activity will be conducted in 2006 and annually through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney((i).ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summarv Sheet Pal!e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us BMP ID No. 6b-2 Annual Inspection of All Structural Pollution Control Devices Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-3 *BMP Title: Inspection ofa Minimum of20 percent of the MS4 Outfalls, Sediment Basins and Ponds Each Year on a Rotating Basis *BMP Description: The City will inspect all outfalls, 24" or greater, sediment basins and ponds within the City's storm sewer system. The results of these inspections will be compiled in a report that will include sediment levels, watershed information and recommended maintenance and maintenance schedules. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6b-3 Inspection ofa Minimum of20 percent of the MS4 Outfalls, Sediment Basins and Ponds Each Year on a Rotating Basis - Record of Activities Completed *Measurable Goals: The City will inspect a minimum of 20% each year and record the number of outfalls (24" or greater) inspected, and rate the condition of outfalls and ponds. Success of this BMP will be defined as recording a minimum annual inspection rate of 20% of all MS4 outfalls, sediment basins, and ponds. *Timeline/Implementation Schedule: City staff will implement this action in 2006 and continue until all inspections are complete on the expiration ofthis pern1it, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.lls *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22,2006 BMP Summary Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us BMP ID No. 6b-3 Inspection of a Minimum of 20% of the MS4 Outfalls. Sediment Basins and Ponds Each year on a Rotatin2 Basis Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-4 *BMP Title: Annual Inspection of All Exposed Stockpile, Storage and Material Handling Areas *BMP Description: City staff will annually inspect all exposed stockpiles and storage/material handling areas located on City owned properties. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6b-4 Annual Inspection of All Exposed Stockpile, Storage and Material Handling Areas - Record of Activities Completed *Measurable Goals: The effectiveness of this BMP will be measured by the frequency of inspections and corrective actions. Success will be defined as inspecting all exposed stockpiles and storage/material handling areas a minimum of once each year. *Timeline/lmplementation Schedule: Inspections will be recorded a minimum of once per year, beginning in 2006 through the expiration of this pelmit, May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: Ibrown(cu.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney(cv.ci.Shorewood.mn.us BMP ID No. 6b-4 Annual Inspection of All Exposed Stockpile. Stora2e and Material Handlin2 Areas Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-5 *BMP Title: Inspection Follow-up Including the Determination of Whether Repair, Replacement, or Maintenance Measures are Necessary and the Implementation of the Corrective Measures *BMP Description: Determinations of repair, replacement, or maintenance measures shall be directed by the City Engineer. All corrective maintenance, repair, and/or replacement measures shall be documented and recorded in the City's SWPPP. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6b-5 Inspection Follow-up Including the Determination of Whether Repair, Replacement, or Maintenance Measures are Necessary and the Implementation of the Corrective Measures- Record of Activities Completed *Measurable Goals: Repair, replacement, and/or maintenance completed may be submitted with the annual report to the MPCA. The effectiveness of this BMP will be measured by the number of determinations made annually. Success will be defined as completing all applicable corrective actions. *Timeline/lmplementation Schedule: The activity was established in 2004 and will continue to be annually evaluated through the expiration of this permit, May 31,2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summarv Sheet Pal!e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.nm.us BMP ID No. 6b-5 Inspection Follow-up Includinl! the Determination of Whether Repair. Replacement. or Maintenance Measures are Necessarv and the Implementation of the Corrective Measures Recorded Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-6 *BMP Title: Record Reporting and Retention of All Inspections and Responses to the Inspections *BMP Description: The City Engineer will retain all records of inspection, maintenance, and corrective actions of the City's storm water system. Records will be available, by request, to the public upon approval by the City Engineer. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6b-6 Record Reporting and Retention of All Inspections and Responses to the Inspections - Record of Activities Completed *Measurable Goals: The City will record the number of record requests and distributed materials annually. Success will be defined by the City providing the records on materials as requested. *Timeline/Implementation Schedule: The activity was established in 2004 and will continue to be annually evaluated through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney(~orewood.nm.us BMP ID No. 6b-6 Record Reportin2 and Retention of All Inspections and Responses to the Inspections Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22,2006 BMP Summary Sheet MS4 Name: City of Shorewood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-7 *BMP Title: Evaluation of Inspection Frequency *BMP Description: The City will retain records of inspection results and any maintenance performed or recommended. After 2 years of inspections, the frequency of inspections may be adjusted at the discretion of the City Engineer. Location(s) in SWPPP of detailed information relating to this BMP: Index Page 6: BMP ID No. 6b-7 Evaluation ofInspection Frequency Record of Activities Completed *Measurable Goals: The effectiveness of this BMP will be measured by the annual recording of all inspections completed the previous year. Success of this BMP will be defined as annually reviewing the frequency of inspections to the maintenance completed by the City. *Timeline/lmplementation Schedule: The activity was established in 2002 and will continue to be annually evaluated through the expiration of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Steven G Gurney, P.E. Department: City Engineer Phone: 952474-3236 E-mail: sgurney({ilci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness. City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 BMP Summary Sheet Pa2e 2 Responsible Person: Name: Steven G Gurney, P.E. Title: City Engineer Phone: 952474-3236 E-mail: sgurney@ci.Shorewood.mn.us. BMP ID No. 6b-7 Evaluation ofInspection Frequency Record of Activities Completed: Outlined below is a description of the specific activities that were undertaken by the City over the past year that document the City has met the measurable goals associated with this BMP. I hereby certify that the above activities were completed. Signature of Responsible Official Title Date City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 Additional BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-8 *BMP Title: Landscaping and Lawn Care Practices Review *BMP Description: The City will annually review and, if necessary, adjust its current practices in the use of fertilizer, pesticide and herbicide application, mowing and discharge operations, grass clipping collection, mulching and compo sting. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will annually document the results of the review and the number of staff who receive training. Success will be defined as adjusting current practices if necessary. *Timeline/Implementation Schedule: This BMP began in 2004 and will continue through the life of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: Ibrown(w.ci.Shorewood.mn.us *Indicates a REQUIRED field. Failure to complete any requiredfield will result in rejection of the application due to incompleteness City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 Additional BMP Summary Sheet MS4 Name: City of Shore wood Minimum Control Measure: 6-POLLUTION PREVENTION/GOOD HOUSEKEEPING Unique BMP Identification Number: 6b-9 *BMP Title: Road Salt Application Review *BMP Description: The City will review the practices and policies of road salt applications such as alternative products, calibration of equipment, inspection of vehicles and staff training. Location(s) in SWPPP of detailed information relating to this BMP: The information included or referenced on this summary sheet is intended to meet all SWPPP requirements for this BMP. *Measurable Goals: The City will record the annual activities of the salt distribution program. Success will be defined as adjusting current practices as necessary. *Timeline/Implementation Schedule: This activity will be conducted annually beginning 2006 through the life of this permit, May 31, 2011. Specific Components and Notes: *Responsible Party for this BMP: Name: Larry Brown, P.E. Department: Public Works Director Phone: 952474-3236 E-mail: lbrown(Lv.ci.Shorewood.mn.us City of Shorewood Stormwater Pollution Prevention Plan May 22, 2006 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: May 18, 2006 RE: Authorize Expenditure of Funds - Equipment Replacement Fund Engine for Water Pump and Pump Equipment The City currently owns a 4- inch discharge pump that is trailer mounted. An old car engine that was manufactured in 1959 powers this unit. Unfortunately, the last time the pump was used, the engine malfunctioned and threw a piston rod through the side of the engine. The Capital Improvement Program (CIP) actually scheduled this unit for replacement in 2005. Due to lack of available stafftime, many of the equipment purchases for 2005 did not occur. Based on current need, and available staff time, this unit has moved up in the priority ranking. In the 2005 CIP, $ 24,336.00 was budgeted for this item. Staff did obtain quotes for a trailer mounted pump, engine and control panel. Quotes received for a 6-inch pump were in the range of$ 31,000. Staff returned to the original pump and has determined that despite its age, the existing pump is still in excellent condition. Therefore, staff is proposing that a replacement engine be purchased, and a smaller 3-inch portable pump for versatility, versus what had originally been scheduled. This will result in savings of approximately $15,000 to the fund. In addition, ability to utilize two pumps, albeit smaller, is more versatile. Staff researched quotes for replacement engines. Based on the quotes received, with consideration of warranties offered, the preferred quote was received for furnishing a Kubota diesel engine, by Northern Power Products. Inc., for an amount of $ 7,611.00, with a 3 year warranty. In addition, staff is requesting authorization for purchase of an additional portable 3-inch pump, (with much smaller discharge capacity), discharge hoses, and hardware not to exceed $ 1,200. With taxes and shipping, the total request equals $ 9,305.72. ,.. f: t PRINTED ON RECYCLED PAPER .., Mayor and City Council Authorize Expenditure of Funds - Pumps May 18, 2006 Page 2 of2 Recommendation Staff is recommending approval of the expenditure of funds from the equipment replacement fund for an amount not to exceed $9,350.00. Received Event (Event Succeeded) Date: 5/18/2006 Pages: 3 Sender: 651-452-9182 Fax Number: Time: Duration: Company: Subject: 11:11 AM 2 min 33 sec MAY. 18.2006 10:53AM 651-452-9182; NPPI, Inc NO. 2954 P. 1 NORTHERN ~~ PRODUCTS, INC. Ford Power Products Kubota Industria Engines Mr. Brad Mason City of Sherwood Public Works 575 Country Club Road Sherwood. MN 55331 952-474-6191 Phone 952-474-6191.2 Fax QUOTATION Date May 18. 2006 Quote 05-06-21 One Kubota V-3800 direct Injeotlon diesel power unit rated at 78 hp @ 2600 !pm net Intennlttent with the following accessories: E-COIS (Direct Injection) Radiator group with suction fan Coolant Recovery tank (Shipped Loose) 60 amp alternator Wiring Harness Installed Energize 10 Run Shut Down Solenoid Installed . Control Panel (Temp, 011 Pressure, TachfHour Meter, Voltmeter, and key switch Muffler Air Cleaner dry type duel stage With load Indicator Fuel pump eIe<:lJ1cal Fuel niter Machanlc8l govemor 011 filter full flow spin on type Cold \Yll8ther glow plug assla1ed starting Engine mounting feet Operators manual Parts Manual SAE #4 flywheel HousIng with a SAE 10. Flywheel WalTlUlly Global 3 yearl3000 hours (see warranty statement for details) TIer 2 EPA and CARS emlsalon Compliant Price-- -- $7,811.00 Tenns and Conditions FOB POINT Eagan, MN PRICE VALIDIlY Thru 2006 or further notice DELIVERY 60-90 days or from stock on a prll-8Cheduled basis ., PAYMENT TERMS Net30dsys ~IZ-. Quote By: Robert L. Pross 1 I ATTACHMENT 1 CITY OF SHOREWOOD PARK COMMISSION TOUR & REGULAR MEETING TUESDAY, MAY 9, 2006 5755 COUNTRY CLUB ROAD SHOREWOOD CITY HALL 7:30 P.M. OR IMMEDIATELY FOLLOWING PARK TOURS MINUTES 1. CONVENE PARK COMMISSION MEETING The Park Commission met at City Hall at 5:45 p.m. to depart for their Park Tour. A. Roll Call Present: Chair Davis, Commissioner Young, and City Engineer Brown, later met by Commissioners Westerlund, Moonen, Hensley, and Norman. PARK TOUR 1. CATHCART PARK Commissioners Moonen and Hensley joined the Commission at Cathcart. Brown encouraged the Commissioners to discuss what some of the parks could be. Though Cathcart Park is located in Chanhassen, Brown indicated that it is owned by Shorewood. He pointed out that two issues in this and other parks include lighting, as the rink is heavily used in the winter, and tennis courts, which are in need of grave repair. He mentioned that the preliminary quote for resurfacing Manor Park and Badger tennis courts was approximately $35,000 for the band-aid approach and that he would price out reconstruction of those courts. Brown continued pointing out that routine maintenance, such as filling under the swing set with sand, would occur when things dried out a bit. Chair Davis suggested that an additional garbage can be placed at the park. 2. FREEMAN PARK Once again, Brown encouraged the Commissioners to consider what demographics are being, or not being, served in the parks. He asked if they felt anything was lacking or what type of vision they saw for each park. Starting at the Southern end of the park, Brown pointed out that the Little League had recently laid ag lime and planned to resurface the batting cages with Astroturf in the future. He asked the Commission to consider if there was adequate bleacher seating, or whether additional seating was necessary at Freeman and possibly Cathcart. As they continued Brown acknowledged the drainage problem between fields 1 and 2, and the City's numerous attempts to seed. In addition, he mentioned that Little League has expressed their desire to enlarge their equipment sheds at both fields 1 and 3. Commissioners Westerlund and Norman joined the tour at Freeman at 6:37 p.m. The Commission used the trail to maneuver their way to the other end of Freeman taking note of the buckthorn and proposed Wetland Restoration proj ect as they went. The Commission discussed restoration of the wetlands in order to make the area an amenity to the park with appropriate drainage, kiosks, etc. They agreed that the City has a PARK COMMISSION AGENDA TUESDAY, MAY 9, 2006 PAGE20F6 responsibility to determine the highest and best use ofthe area, especially near the engineered dam at the north end of the trail. Westerlund questioned whether the Commission could review old photos of the area to determine what was there in earlier years and how to go about restoring the ecosystems. Brown acknowledged that he answers many phone calls about the enormous amount of buckthorn along the trail. CRR, Community Rec Resources, representative Anderson accompanied the Commission at Freeman Park and explained that due to issues created by two sports organizations vying for the same field use, Lacrosse has been moved to Manor Park for the season. In an effort to allow Badger rest this year and to work with the sports organizations, Anderson explained that Soccer would continue to use all the soccer fields at Freeman while intense monitoring of activity and parking would ensue at Manor. She pointed out that the obvious solution would be to improve the field conditions at Badge Park in order to avoid such complications in the future. As increase in demand will only continue :from year to year, Anderson noted that the City cannot afford to allow a perfectly wonderful facility such as Badger to go unutilized. As the Commission moved towards Eddy Station, Brown pointed out that many residents enjoy the plaza area, though it needs some plantings. He indicated that the challenge is to find hardy plants that would take little maintenance from public works staff, or find a group of volunteers to tend the garden. Young suggested the City approach the seniors and solicit their interest in maintaining plantings. Brown suggested that, if the Park Commission could determine a budget to offer the volunteers for plantings, this might be the incentive needed to create a group of volunteers. Westerlund stated that if a budget is what is needed to help get a team of volunteers to tend the plaza, the Commission should move forward. 3. CRESCENT BEACH Brown explained that public works staff comes out to Crescent Beach daily during the spring and summer in order to clear out the ditch. He noted that the beach might be in need of a new sand blanket. The meeting continued at City Hall at approximately 7:32 p.m. with Commissioners Young, Westerlund, Norman, and Chair Davis. Moonen and Hensley arrived at City Hall at 7:45 p.m. B. Review Agenda Item 5A, Manor Park Tree Donation, was moved to the front ofthe agenda and Item 4C, a report on Manor Park Plantings was added to the agenda. PARK COMMISSION AGENDA TUESDAY, MAY 9, 2006 PAGE30F6 Westerlund moved, Norman seconded, approving the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 11, 2006 Chair Davis commended the recorder for her efforts in accurately depicting the details of the meetings. Norman moved, Westerlund seconded, approving the Minutes of the April 11, 2006, Park Commission Meeting as submitted. B. Joint Park Commission Meeting Minutes of April 18, 2006 Young moved, Norman seconded, approving the Minutes of the April 11, 2006, Joint Commission Work Session as presented. Motion passed 4/0. 5. MANOR PARK TREE DONATION A. Neighborhood Feedback Mr. Babcock thanked the Commission for their efforts in overseeing the parks and inviting him to talk about his proposal to plant trees along Manor Road. He explained that he had lived on Manor Road for 35 years and would like to donate trees to plant along the edge of the park in an effort to replace those lost due to development and for the betterment of the community. Mr. Babcock proposed that 4 additional black spruce, 15-20' tall, be planted near the one he planted last fall. They would not be infringing on the fields but would deter people from parking on the grass near the north side along Manor Road where it is void of trees. Chair Davis commented that this would be a very nice donation to the park. Young concurred, stating that it was a very generous donation. Mr. Babcock stated that he could wait until fall, as it would be the best planting time, and in the meantime position stakes for the proposed locations so that the Commission could review them during their upcoming park tour. He commented that the trees would be staggered along the lot line and perhaps someday a nice trail could meander through them. Commissioners Hensley and Moonen arrived. Babcock added that his wife was partial to planting some low maintenance perennials around the bottoms of the trees. Brown informed the commission that if they were comfortable with the donation, they could move to recommend the City Council accept it, subject to the tree locations. PARK COMMISSION AGENDA TUESDAY, MAY 9, 2006 PAGE40F6 Moonon moved, Young seconded, recommending approval for the acceptance of the tree donation proposed by the Babcock's for Manor Park, subject to approval of planting sites. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings of April 24, 2006 and May 8, 2006 Brown reported that the City Council continues to discuss watermain and roadway projects, as well as, police and fire issues. B. Update on Music in the Park Brown pointed out that the Music in the Park series has a great schedule this year. He noted that funds have been donated by the Park Foundation, as well as, Howard's Point Marina for the event. C. Manor Park Plantings Brown reported that he had not found time to assemble an RFP for the project, and would be trying to focus his efforts on doing so soon. 6. DISCUSS PARK TOURS Brown asked the Commission if it had found any surprises, had any ideas for improvements or enhancements upon completing this leg of the Park tours. Chair Davis stated that she was unaware that the lighting was an issue. Brown stated that Badger parks lighting has been an ongoing issue with numerous attempts over the years made to fix rehabilitated lights over and over, which often go out during football games. He explained that the current lights were salvaged lights to begin with and that he would like to look at the cost of new single pole light systems. Chair Davis suggested that staff put together a grocery list of needed repairs and field or park improvements deemed necessary for the Commission to consider, such as lighting, beach blanket, seeding or field improvements at Badger, picnic area at Cathcart, etc. Young stated that time after time users come in and provide the City with proposals for improvements. He asked whether the City should approach the organizations and ask them to do the footwork by creating a list of improvements and cost estimates. Brown stated that Steve Gurney, interim City Engineer, was brought on board to free up Brown's time and shift his attention to buildings and facilities. Young noted that we, as a Commission, must move forward on these issues rather than just continue to talk about them. He noted that a needs and cost analysis would be helpful PARK COMMISSION AGENDA TUESDAY, MAY 9, 2006 PAGE50F6 to provide to the sports organizations to see if they'd like to contribute. Young asked where Shorewood stands in relation to other communities. Brown reported that the City needs to educate the public and the sports organizations that the user fee of $1 0 per play per season has been in effect for years and that if the sports organizations wish to place blame for their increases in fees they cannot look to the city. Hensley commented that if the public knew the City merely charges $10 per person, for field space, they would believe it to be a bargain and ask the sports organizations where the rest of the registration fee goes. With regard to the tour, Hensley asked how many pavilions are being used and how much they are being used. If the sports organizations were peeled away, he questioned what other activities are being served. He maintained that it would have been his goal to widen Smithtown Road in order to allow kids to bike to and from Freeman Park safely. Chair Davis felt that establishing a little budget for the Freeman Park plaza garden was an excellent idea in order to entice volunteers to maintain the garden. Hensley stated that he felt there was a tremendous opportunity to move on the wetland project at Freeman Park. Brown pointed out that the MCWD would be allocating $60,000 to the project which could kick-off some aspect of the feasibility study. Hensley asked to be provided with a copy of the study at an upcoming meeting. Westerlund stated that she would like to see more proactive community involvement in the Freeman project and suggested the City host a meeting for users and interested neighbors to voice their opinions and gauge their support. Hensley suggested the funds be used to cut down the buckthorn on an annual basis for several years, at which time the buckthorn finally dies off. Brown mentioned that a sentenced to serve crew could also provide additional labor. In addition, Brown suggested that the Commission consider whether its goals are in line with those of the City Council and lead into this project at the upcoming joint dinner. Norman suggested that the Commission consider addressing the infrastructure of the parks and how the existing elements need to be brought up to snuff before broadening the reach with the wetland project. Brown pointed out that 10 years ago many park improvements were made, such as Eddy Station, etc. He noted that the Commission may be moving back into the improvements stage and suggested the Commission bring this up to the City Council that the parks are in need of maintenance and improvements. Chair Davis encouraged the Commissioners to study the Master Plan, schedule a brief meeting to discuss it during a work session before the joint meeting in June. PARK COMMISSION AGENDA TUESDAY, MAY 9, 2006 PAGE60F6 Brown stated that he would have copies of the Master Plans sent out to Commissioners to review, but noted that they must be returned. The next Park Tour would be held June 13,2006, followed by a work session to get the Commissions thoughts together prior to the City Council meeting. Brown stated that he would be collecting quotes on tennis courts and lights and bring them back to the Commission for a recommendation. Young reiterated that he did not want to see these critical infrastructure items, tennis courts, fields, lights, to be lost in the shuffle. Westerlund stated that she believed Brown was aware what infrastructure items need to be done. She asked Brown to put together a list of priorities for the Commission to present to the City Council at their joint meeting. In addition, she urged the Commission to define and articulate a vision of where the parks are now and in the future. Brown commented that he had heard the City Council talk about open space falling under the responsibility of the LCEC. Westerlund suggested that the Commission define whether they wished to take on open space or whether the LCEC should be reconstituted. She asked that the definition of open space be provided to the Commission based on LCEC and City Council discussions. Hensley stated that, in his opinion, once an open space has been given a public use, it should be designated as a park; therefore, the Park Commission should oversee it. 7. REVIEW DONATION POLICY Brown presented the donation policy for questions or clarification. He pointed out that the policy addresses perpetuity and substantial gifts, rather than simple issues such as tree donations that can be handled at the staff level. 8. LIAISON FOR MAY 22 CITY COUNCIL MEETING - Hensley Chair Davis indicated that she would request that staff send out the minutes from the Joint Commission Meeting to the Cities of Excelsior, Deephaven, and Tonka Bay to begin a dialogue for the winter activity. 9. ADJOURN Moonen moved, Hensley seconded, adjourning the Park Commission Meeting of May 9, 2006, at 8:55 p.m. Motion passed 6/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: May 18, 2006 RE: Accept Donation of Trees - Manor Park Mr. and Mrs. Babcock, property owners of 20465 Manor Road, have offered a donation of four mature Blue Spruce trees, with a request that the City allow their contractor to spade the trees in along the boulevard area of Manor Road. Attachment 1 depicts the location for Manor Park, and the Babcock property. The Babcock's have previous history for donating trees to the City of Shorewood. Many years ago, the City Hall was located at Manor Park site. The Babcock's helped clear trees for the site and has donated trees to that City Hall site previously. Mr. Charles Babcock appeared before the Park Commission on May 9th, 2006, to present the proposal. When asked what the motivation was for such a generous donation of mature trees, Mr. Babcock indicated his desire is to have a number of beautiful trees within the city parks. While the exact location ofthe trees is to be formalized at the next park tour that includes Manor Park, (to be conducted on June 13th, 2006), the Park Commission agreed that the northerly portion of the boulevard area along Manor Road was appropriate for such plantings. The trees would be located outside of the overhead power lines within this same route. Attachment 2 indicates the alignment of the proposed planting area. It was also noted that the best time for spading in such large trees in is late fall. Coupled with the fact that it is anticipated that there will be substantial road and utility construction this summer, the Park Commission agreed that installation should hold off until road construction has been completed. Recommendation The Park Commission recommended approval of the motion to accept the donation of four spruce trees for Manor Park. ~.. f: t PRINTED ON RECYCLED PAPER .., 5020 5050 .5.040 5.060 5080 5~:9~ ........--... 5090 5115 //'~5120 ~ 26. 5135/' ~ J .5145 I Manor Park Area of Planting I Babcock Property AlII ~g{l25------ . 4995--' 5045 _______________ .....--------------- --------- ~~ Ci __---- 5075 26 1- ATTACHMENT 1 LOCATION MAP I ATTACHMENT 2 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: FROM: DATE: RE: Mayor and City Council Craig Dawson, City Administrator Steve Gurney, Acting City EngineerF May 22, 2006 A Resolution Accepting Low Bid and Awarding Contract to Successful Low Bidder Attachment 1 is the Bid Tabulation for the Southeast Area Well / Amesbury Well Interconnection Project and Appurtenant Project. Bids were opened and tabulated on May 5, 2006. The low bidder is Minger Construction, Inc. in the amount of $669,956.20, compared to the engineer's estimate of$815,853.00. As previously discussed with Council, this project will be funded with Water Revenue Bonds. It is anticipated that the bonds will be issued sometime in July. Recommendation Staff is recommending that the City Council approve the attached resolution that accepts the bids and awards the contract to Minger Construction, Inc. in the amount of $669,956.20. A resolution is attached for your consideration. ~.. f: t PRINTED ON RECYCLED PAPER .., CITY OF SHOREWOOD RESOLUTION NO. 06-_ A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR Southeast Area Well / Amesbury Well Interconnection Project and Appurtenant Project WHEREAS, pursuant to an adveltisement for bids for local improvements designated as Southeast Area Well / Amesbury Well Interconnection Project and Appurtenant Project, City Project No. 05-05, bids were received, opened on May 17,2006 and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that Minger Construction, Inc. is the lowest bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shore wood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Minger Construction, Inc., in the name of the City of Shorewood, Project No. 05-05, according to the plans and specifications therefore approved by the City Council on file in the office of the City Administrator/Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to retum forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next two lowest bidders, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this nnd day of May, 2006. Woody Love, Mayor ATTEST: Craig Dawson, City Administr'ator/Clerk PROJECT: Southeast Area Well/Amesbury Well Interconnection Project and Appurtenant Improvements City Project No. 05-05 LOCATION: City of Shorewood, MN WSB PROJECT NO.: 1608-04 Bids Opened: Wednesday, May 17, 2006 at 10:00 a.m. Bid Security Addendum Addendum Contractor (5%) No.1 Rec'd. NO.2 Rec'd. Minger Construction, Inc. X X X 2 Northwest Asphalt, Inc. X X X 3 Northdale Construction Co., Inc. X X X 4 Three Rivers Construction X X X 5 G. L. Contracting, Inc. X X X 6 Dave Perkins Contracting, Inc. X X X Total Base Bid $669,956.20 $848,811.60 $882,098.00 Engineer's Opinion of Cost $815,853.00 We hereby certify that this is a true and correct tabulation of the bids as received on May 17, 2006. ~. David E. Hutton, P.E., Project Manager 4th PtirtW~~~ JeaWPanchyshyn, Deputy . y Cler Denotes corrected figure 1608-04 Bid Tab Summary.xls ....... ~ ~ ~ (f) ~ ~ ~ ~ ~ ~ ~ w 00 --J '" '" .j>. 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