91-120
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RESOLUTION NO. 120-91
RESOLUTION REQUESTING VARIANCE FROM STATE AID OPERATIONS
RULE, CHAPTER 8820.2800, Subp. 2.
WHEREAS, plans and specifications were prepared for the
extension of OLD MARKET ROAD from station 9+70 to S.T.H. No. 7 in
Shorewood, Minnesota, designated as M.S.A. Project 216-111-01; and
WHEREAS, these plans and specifications were approved by the
District state Aid Engineer on August 7, 1991 and by the state Aid
Engineer on September 3, 1991; and
WHEREAS, Minnesota Rules, Chapter 8820.2800, Subp. 2 reads in
part "...Only those projects for which final plans are approved by
the state-aid engineer before awarding a contract...are eligible
for state-aid construction funds."; and
WHEREAS, the City entered into a construction contract on
August 19, 1991, unintentionally awarding the contract prior to the
State Aid Engineer's final approval; and
WHEREAS, the City is relying on state-aid construction funds
to finance approximately $150,000.00 of the project; and
WHEREAS, the City will be severely economically impacted
without the anticipated M.S.A. funding.
NOW, THEREFORE, BE IT RESOLVED that:
1. The City of Shorewood formally requests a variance
pursuant to Chapter 8820.3300 from said Chapter
8820.2800, Subp. 2 as noted, and requests that project
M.S.A. 216-111-01 be eligible for state aid funding.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 25th
day of November, 1991.
ATTEST
J es C. Hurm
'ty Administrator
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~:yeron &
Associates, Inc.
2021 East Hennepin Avenue
Minneapolis, MN 55413
612-331-8660
FAX 331-3806
Engineers
Architects
Planners
Surveyors
November 21, 1991
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: state Aid Operation variance
Old Market Road
OSM Comm. No. 4705.01
Dear Mayor and City Council:
Attached please find a resolution for a variance to the state Aid
Operations Rule Chapter 8820.2800. This Resolution will be
necessary to ensure there are no difficulties in receiving the MSA
funds budgeted for the project.
It has been common practice in past years to be able to award
(enter into a construction contract) a project once the project has
been approved by the District state Aid Engineer. We received this
approval on August 7, 1991 and subsequently went ahead with the
contract, which was executed on August 19, 1991. However, on
August 15, 1991 the (then) Commissioner of Transportation sent out
a memo to the state Aid Office effectively stating that award must
wait until the official state Aid Engineer sign-off, which we
received on September 3, 1991.
since we were caught right in the middle of this policy change, and
were not notified of the Commissioner's decision, the State Aid
office has suggested that we apply for this variance to avoid any
technical problems in receiving our funds. This resolution must be
received by the State Aid Office by December 1, 1991. The address
to send it to is:
Ms. Julie Skallman
Assistant state Aid Engineer
Minnesota Department of Transportation
Transportation Building
st. Paul, MN 55155 . ~O
~ ~q1 ~31
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Equal opportunity Employer
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As always, please do not hesitate to call with any questions you
may have.
Sincerely,
ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
/f~
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Joel A. Dresel, P .E., L.S.
City Engineer
c: Jim Norton