89-100
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RESOLUTION NO. 100-89
A RESOLUTION AMENDING THE EMPLOYEE RELATIONSHIP POLICY
WHEREAS, the City Council of the City of Shorewood by its
Resolution No. 83-89, passed on October 9, 1989, established new positions
and offices within the City Staff; and
WHEREAS, by its Resolution No. 86-89, passed on October 23, 1989,
the City Council of the City of Shorewood made appointments to fill those
certain positions and offices; and
WHEREAS, the City Council now desires to amend the Employee
Relationship Policy to conform to said changes in positions and offices.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Employee Relationship Policy of the City of
Shorewood is amended as follows:
a. Pages 38 - 40, Article Two, Section 1 - delete the
position of City Clerk and the job description for same and
add the position of Deputy City Clerk and the job description
attached hereto as Exhibit 1.
b. Page 29 - delete the Organizational Chart and add the
Organizational Chart attached hereto as Exhibit 2.
c. Page 14, Article One, Section 12, Funeral Leave - delete
the last sentence and add a new paragraph:
"Upon notice to their Supervisor, regular full-time employees
shall be granted two (2) days paid leave for the death or
funeral of family member in the third degree of kinship
(aunts, uncles, cousins, nieces, and nephews) and one (1) day
of paid leave for the death or funeral of any other family
member or friend. Said leave shall be ded ucted from that
employee's accrued sick leave, vacation or compo time, or may
be leave without pay."
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2. T hat this amendment to the Employee Relationship Policy shall
be effective as of this date.
AD 0 PTED BY THE CIT Y COUNCIL OF THE CIT
20th day of November, 1989.
OF SHOREWOOD this
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Laurence E. Whittaker
City Administrator / Clerk
Roll Call Vote:
Ayes - Gagne, Haugen, Stover, Watten
Nays - 0
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EXHIBIT 1
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Position: Deputy City Clerk
Objective and Scope
To administer grants and contracts, maintain official records, archives
and record retention, special assessments, licenses and perform miscel-
laneous duties cited under M.S. 412.151 as directed by the City
Administrator/Clerk.
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City Administrator/Clerk
Employees assisting with maintenance of City archives,
record retention, elections, and special assessments.
Specific Responsibilities
1. Keep the official Minute Book, the official copies of all City
Council Resolutions and Ordinances, the City Code, and other
official records of the City, including Deeds, easements, leases,
contracts and agreements.
A. Coordinate the prepar.ation of the City
and distributes Council packets to the
Commissions and others as requested.
B. Keep the oaths of office of each municipal officer.
C. Maintain the archives of the City and the record retention
system (including microfilming, indexing and assignment to fire
proof files or storage).
D. Comply with State Statutes and local Ordinances regarding legal
notices placed in newspapers for public notification.
2. Administer elections, including training, hiring judges, organizing
polling sites, and maintaining of files.
3. Administer all licenses and general permits, including waste haulers,
dogs, docks, false alarms, horses, liquor and beer, and cigarette.
Administer Homestead cards, applications, and reports.
Coordinate the annual Spring Clean-up and the recycling program.
Administer, prepare and file State and Federal and County grant
applications, contracts and reports (e.g. CDBG, Recycling Grants,
Solid Waste).
7. Keeps official records of all City Contracts and Grants (e.g. Fire,
Police, Water and Sewer, Animal Control).
8. Prepares and certifies all special assessments, equalizations, and
division splits, to the County for collection with property taxes
(establishes procedure for and prepares assessment searches and
certifies pre-payments to the County at least monthly).
Relationship
Reports to:
Direct:
Council agenda; prepare
Council, Staff, all
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4.
5.
6.
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10.
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12.
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14.
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Maintains inventory of office equipment, furniture, and fixed
assets.
Performs miscellaneous duties such as notary public, relief at
front desk, scheduling the Council Chambers and such as special
projects as assigned.
Coordinates the annual Board of Review and Equalizations.
Certifies copies of Official Records as needed.
Performs the duties of the City Clerk in the absence of the City
Clerk or at the direction of the City Clerk.
Assigns addresses/street numbers, to newly created parcels and lots
and updates the half-section maps as these are added or changed.
Amended: November 20, 1989
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Requirements
1. Education: High School Graduation, with a minimum of three (3)
years experience in municipal service.
2. Completion of the State's Municipal Clerks certification school-
three years after assuming the City Clerk's position.
3. Knowledge of file system.
4. Administers the City Clerk's duties in a sound, businesslike
manner, which commands the respect of the public as well as
other City personnel.
5. Ability to handle public contact with tact and effectiveness.
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Amended - November 20, 1989
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