111405 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 14, 2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Lizee
Turgeon _
Callies
Wellens
B. Review Agenda
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2.
APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, October 24, 2005 (Att.- Minutes)
B. City Council Executive Session Minutes, October 24,2005 (Att. - Minutes)
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3.
CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
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D.
Approval of the Verified Claims List (Att.- Claims List)
Staffing - Liquor Store staff (Att. - Finance Director's memorandum)
Authorize Expenditure of Funds - Stormwater Fund Culvert Replacements (Att. -
Director of Public Work's memorandum)
Authorization to Approve Change Order #1 - Instrument Control Systems, Inc. for
Badger Well House Project (Att. - Public Works Director's memorandum, Resolution)
E. Authorization for Professional Services for Chanhassen Interconnect - W oodhaven Well
(Att. - Public Works Director's memorandum;R..~lGti9R)
F. SLMPD Proposal (Att. - City Administrator's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
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5.
REPORTS AND PRESENTATIONS
6. PUBLIC HEARING
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CITY COUNCIL AGENDA - NOVEMBER 14, 2005
PAGE20F2
. 7. PARKS - Report by Representative
A. Report on November 5, 2005, Buckthorn Bust
8. PLANNING - Report by Representative
9. GENERALINEW BUSINESS
10. ENGINEERING/PUBLIC WORKS
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
1. County Road 19 Intersection
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B. Mayor & City Council
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 14 November 2005
Could be a record-time meeting!
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Staffing- Staff recommends the hiring of Mr. Steve Kocks and Ms.
Donna Russell for the position of 'Part-Time Liquor Clerk' at a rate of $8.50 per hour,
effective immediately.
Agenda Item #3C: Two culverts for key drainage areas have been identified as needing
replacement, due to deterioration. The first culvert crosses Christmas Lake Road. The
second culvert crosses the access road for several homes adjacent Crescent Beach. Staff
has solicited firms for proposals for replacement of the culverts. Hulegaard Construction
provided the low quotes in the amount of $17,726.00. Staff is recommending approval of
a motion that authorizes the expenditure of funds from the Storm Water Management
Fund for replacement of the culverts.
Agenda Item #3D: The firm performing the communications and control work for Badger
Well facility has outlined the costs for the revisions to the control systems for the
increase in size of the Badger Well motor from a 60 hp motor to a 75 hp motor. This
change results in an increase of$3,000. Staffis recommending adoption ofthe resolution
that approves Change Order 1 with Instrument Control Systems, Inc. for the Badger Well
project for this amount.
Agenda Item #3E: As part of the City's last bond issue for the municipal water system, it is
proposed that the W oodhaven Well System be abandoned and interconnected to the City
ofChanhassen's water system. As part of the agreement, it is necessary to modify the
existing water system model that is on file for the City of Chanhassen, to determine
. available pressure compatibility and flow capacity. It has been suggested that the
engineering consultant for the City of Chanhassen perform the modeling of the systems,
since Chanhassen's system is on file with firm ofSEH. Included in the packet is the
proposal provided by SEH. The amount of the proposal is a not to exceed contract, with
a cap of$7,500. Staffhas reviewed the proposal and finds that the engineering costs fit
within the budgeted engineering costs for the proj ect.
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~J PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of November 14, 2005
Page 2 of2
Agenda Item #3F: The SLMPD Coordinating Committee has endorsed a proposal by .
Greenwood City Councilmember Matt Saunders for resolution of matters between the
cities in the Joint Powers Agreement. At their meeting, Coordinating Committee
members agreed to present the proposal to their city councils. The Greenwood and
Tonka Bay city councils have approved the proposal. The Excelsior City Council has
continued consideration of the proposal to its November 21 meeting. It is recommended
that the Shorewood City Council continue it consideration of the proposal to the
November 28 City Council meeting.
Agenda Item #7 A: A report on the November 5, Buckthorn Bust event will be provided.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 24,2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
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1.
CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:03 P.M.
A.
Roll Call
Present:
Mayor Love, Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator
Dawson; Attorney Keane; Engineer Brown, and Planning Director Nielsen
Absent:
Finance Director Burton
B. Review Agenda
Turgeon moved, Lizee seconded, Approving the Agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, October 10, 2005
Wellens moved, Turgeon seconded, Approving the City Council Work Session Meeting Minutes of
October 10, 2005, as presented. Motion passed 5/0.
B. City Council Regular Meeting Minutes, October 10,2005
Wellens moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of
October 10, 2005, as amended, on Page 3, Item 9B, Paragraph 2, Sentence 1, change "among
various residents and" to "Commissioners and," and in Sentence 2 of the same Item and
Paragraph, omit "within the community." And change the motion for that item to "Callies moved,
Lizee seconded, to End the Obligation of the Shorewood Parks Foundation to Contribute $100,000
toward the Eddy Station debt." Motion passed 5/0.
3. CONSENT AGENDA
Wellens moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Staffing - Liquor Store Staff
c.
Adopting RESOLUTION NO. 05-094, "A Resolution Approving Licenses to
Retailers to Sell Tobacco Products."
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CITY OF SHOREWOOD REGULAR COUNCIL MEETING
October 24, 2005
Page 2 of5
D.
Adopting RESOLUTION NO. 05-095, "A Resolution Authorizing Signing of the
2005-2007 Municipal Recycling Grant Agreement Between the City of Shorewood
and Hennepin County."
E. Adopting RESOLUTION NO. 05-096, "A Resolution Supporting the Application of
Thomas B. Wartman for the Hennepin County Environmental Response Fund
Grant for Lake Virginia Woods Property."
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
Robert Gagne, 24850 Amlee Road, and President of the Friends of the Southshore Senior Community
Center Board, stated there were three items he wished to make Council aware of that required repair as a
result of recent activity near the Center. First, he noted the lawn sprinkler system had been damaged as
part of the County Road 19 Intersection Project, and as a result of vandalism, the wooden railing slats
had been removed on the walking bridge near the Center in recent days. In addition, he stated the
parking lot lights were not functional and questioned whether temporary lighting could be made available
for the Center as soon as possible.
Engineer Brown stated the sprinkler system would be repaired as part of the ongoing County Road 19
project, and the lights were being fixed as part of the Badger Well project. Both items would be taken
care of as soon as projects allowed. He thanked Mr. Gagne for his input on these matters.
5.
REPORTS AND PRESENTATIONS .
A. Report by Tom Skramstad, LMCD Representative
Tom Skramstad, Lake Minnetonka Conservation District (LMCD) Chair and Shorewood representative,
provided a report on recent activities of the LMCD. He presented issues associated with milfoil
harvesting; the Zebra Mussel Prevention Program; the Boat Density Committee; an "outreach initiative"
where the LMCD started efforts to develop better working relationships with others that have an interest
in the lake area community, such as realtors, dock installers, charter boat owners, marinas, and others.
He also reported on issues associated with solar lights, boat density and user attitude surveys, annual
LMCD Board appointments, water patrol statistics associated with the Summer of 2005, and new
regulations developed by the LMCD. Mr. Skramstad noted the new regulations pertained to high water
emergencies, dock dimensions, deicing permits, bridges, and signage associated with winter use of the
lake. In addition, Mr. Skramstad explained several situations that provided recent activity for the LMCD,
such as a dock request from a Shorewood resident on Enchanted Island, new sewer lines in the area that
would impact potential projects, and regulation changes for structures being built close to the shoreline in
member cities. For further information, Mr. Skramstad noted residents could access the LMCD website
at http://www.1mcd.org.
Councilmember Turgeon stated it was nice to see that the regulations that governed the lake area actually
held water in terms of being enforced.
6. PUBLIC HEARING
There were no public hearings scheduled for this meeting.
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CITY OF SHOREWOOD REGULAR COUNCIL MEETING
October 24, 2005
Page 3 of 5
7.
PARKS
A. Report on Park Commission Meeting Held October 11,2005
Commissioner Westerlund reported on matters considered and actions taken at the October 11, 2005,
Park Commission Meeting (as detailed in the minutes of that meeting).
8. PLANNING
Director Nielsen noted there had not been a meeting of the Planning Commission since the most recent
Regular City Council meeting; thus, there was nothing to report on at this time.
9. GENERALINEW BUSINESS
A. Approval of Certification of Delinquent Utility Charges
Administrator Dawson explained the City Code provided for annual certification of delinquent utility
bills against the properties served. Each property owner was given an opportunity to object to this
proposed certification of delinquent accounts and as part of the appeal process, might request a hearing in
front of the Council. He then briefly explained the process to be utilized this evening, noting one
resident wished to address Council on this matter.
Ron Johnson, 5355 Shady Hills Circle, stated he attended a meeting of the City Council in January of
2005, requesting a review of these utility charges and had heard nothing to date. He went on to state the
Council had taken an oath of office to uphold Constitutional amendments as part of their role in office
and he did not believe Council was doing so. He noted the City had allowed additional drainage to flow
onto his property from a neighbor. He also stated the United State Supreme Court made it perfectly clear
that any minute intrusion caused by government shall be compensated for that intrusion and he did not
believe this was taking place. Mr. Johnson then stated he believed he was bejng treated unequally from
other residents in the City due to this intrusion on his land.
Councilmember Turgeon stated this surcharge was a sump pump surcharge against Mr. Johnson's
property because his property had not been able to be inspected for a connection, and this surcharge had
nothing to do with additional water being discharged onto his property.
Administrator Dawson explained this property was the only property within the City that had not been
allowed to conduct an inspection of the property related to this sump pump surcharge.
Councilmember Wellens questioned the original ordinance, noting that it seemed an assumption of guilt
by the City if the City was not certain if a sump pump was located on the property. Administrator
Dawson went on to explain that without an opportunity to inspect the property, there was no way to
verify that a sump pump did not exist on the property. He also stated this regulation had been enforced in
this manner since the inception of the program.
Attorney Keane stated this process of enforcement had been tested by the State and federal courts as
well.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
October 24, 2005
Page 4 of 5 . ... ..............
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Callies moved, Lizee seconded, Adopting RESOLUTION NO. 05-097, "A Resolution Directing
Delinquent Sewer Charges, Storm Water Utility Charges, Water Charges, Recycling Charges, City
Clean-Up Charges, Dry Hydrant Charges, and Sump Pump Charges be Placed on the 2006
Property Tax Rolls." Motion passed 4/1, with Wellens dissenting.
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10. ENGINEERING/PUBLIC WORKS
A. Acceptance of Letter Withdrawing Petition for Timber Lane Watermain
Engineer Brown stated the City of Shorewood had been in process of a project petitioned by the residents
along Timber Lane, for consideration of the extension of municipal water. service along Timber Lane.
The project was brought through a public bidding process, and rejected due to the high bid costs
received, It was the intent of Staff that the project would be re-bidin conjunction with the proposed
Southeast Area-Amesbury Interconnect project currently under design. It was anticipated that the pricing
would be lower due to the economies of scale with the larger project. After this process, total
engineering costs were approximately $34,000, which could be charged to the property owners. Mr.
Steve Haskins, author of the petition, had since requested that the petition be formally withdrawn due to .
cost concerns.
After Staffreview, and without objection, this item was continued to the November 7, 2005, City Council .
work session for additional consideration.
11. STAFF AND COUNCIL REPORTS
A.
Administrator & Staff
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1. County Road 19 Intersection
Engineer Brown stated the County Road 19 Intersection project continued to move forward with paving
of the roadways nearing completion for the season this week. In addition, he extended special thanks to
the South Lake Minnetonka Police Department for its vigorous enforcement of the speed limits in the
construction areas along County Road 19. He also explained Hennepin County had declined requests at .
this time to extend the sidewalk associated with the project to the H.C.R.R.A. trail at the northerly
Shorewood municipal border and to construct a walking pedestrian tunnel under County Road 19 in the
vicinity of the Southshore Senior Community Center. .
Administrator Dawson stated the City had accepted a resignation letter from the Recording Secretary
Sally Keefe, due to her family's relocation. He thanked her for her efforts on behalf of the City and
noted she would be missed.
Mayor Love presented Recording Secretary Keefe with a plaque of appreciation for her years of service,
noting she had provided the City with professional services with humor and grace.
Recording Secretary Keefe thanked the Council and City Staff for the fine plaque, stating she would miss
everyone very much. She stated she had learned a great deal in this position, and she wished everyone
the best, personally and professionally, in the future.
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CITY OF SHOREWOOD REGULAR COUNCIL MEETING
October 24, 2005
Page 5 of5
B. Mayor & City Council
Mayor Love noted there would be a meeting of the Excelsior Fire District Governing Board and the
South Lake Minnetonka Police Department Coordinating Committee this week for any Councilmembers
and residents that wished to attend.
12. ADJOURN
Attorney Keane stated there would be an Executive Session meeting after the adjournment of the Regular
Council Meeting. He noted the reasons set forth for the Executive Session were outlined in an affidavit
submitted to Council at this time. .
Wellens moved, Turgeon seconded, Adjourning the Regular City Council Meeting of October 24,
2005, at 8:20 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
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CITY OF SHOREWOOD
CITY COUNCIL EXECUTIVE SESSION
MONDAY, OCTOBER 24, 2005
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
8:30 P.M.
MINUTES
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1.
CONVENE CITY COUNCIL EXECUTIVE SESSION
Mayor Love called the meeting to order at 8:45 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers. Callies, Lizee, Turgeon, and Wellens; Administrator
Dawson; AttoTIley Keane
Absent:
None
B. Review Agenda
Without objection from Council, Mayor Love proceeded with the Agenda for the meeting.
2. REVIEW OF AFFADA VIT
Attorney Keane reviewed his affidavit regarding the need for an Executive Session to confer
confidentiality regarding potential litigation strategies related to the Joint Powers Agreement of the South
Lake Minnetonka Police Department.
3. ADJOURN
Wellens moved, Turgeon seconded, Adjourning the Executive Session Meeting of October 24,2005,
at 9:38 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
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PAY ABLES APPROVALS
For 11/14/05 Council Meeting
Prepared by7JR~r:: . .~. Z/At; Date: 11/10 )S-
Michelle T. ~gu,.? , '. r. Accounting Clerk /'
Reviewed by: ~~ Date: Illq/ob
Bonnie Burton, E" ce Director
Date: JJ. '0 .O~
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PAYROLL APPRO V ALS
For 11/14/05 Council Meeting
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Prepared by:7? .' /; 7<.-/.. ~. Date: ~-
Michelle T. Nguy ,.' r. Accounting Clerk
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Reviewed by: ..~. ~ Date: /1,tJ tJS
Bonnie Burton, Fi e Director
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Date: J 1.10.05 r
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
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Date:
November 10, 2005
To:
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Honorable Mayor and City Council Members. fA ..... f)
Bonnie Burton, Finance Director/Treasurer ~
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Frolll:
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Liquor Staffing Recommendation
Craig Dawson, City Administrator cb
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Re:
The following staffing item is presented for the City Council's review and approval:
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Liquor Store Staffing
Liquor Operations Manager Don Swandby recommends the hiring of Mr. Steve Kocks
and Ms. Donna Russell for the positions of 'Part-Time Liquor Clerk' at a rate of $8.50
per hour, effective immediately.
Staff Recommendation
The City Council is requested to approve the staffing recommendation as outlined above.
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~~ PRINTED ON RECYCLED PAPER
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
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DATE: '
November 8, 2005
RE: Authorizing Expenditure of Funds for Culvert Replacements
Two culverts for key drainage areas have been identified as needing replacement, due to
deterioration.
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The first culvert crosses Christmas Lake Road, as shown in Attachment 1. The existing culvert is
an 18-inch diameter culvert that washed out and 'was cause for half of the roadway to collapse
during the last major storm event. Public Works personnel shored up the drainage and roadway on
a temporary basis, until such time as the culvert can be replaced in total. This culvert is to be
replaced by a 24-inch diameter corrugated metal pipe.
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The second culvert crosses the access road for several homes adjacent to Crescent Beach, as shown
in Attachment 2. Property owners adjacent to the beach have voiced concern about the condition
of the culvert. Staff has inspected the structure and agrees that it has deteriorated significantly and
is in need of replacement.
Table 1 below is a summary of the bid tabulation for the proposals that were opened and tabulated
on November 2,2005.
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Estimate Bid by G.F. Bid by Hulegaard
Firm By WSB Jedlicki Construction
Christmas Lake $ 15,000.00 $ 12,742.00 $ 9,330.00
. Road Culvert
Crescent Beach $ 15,000.00 $ 13,963.00 $8,396.00
Culvert
Total $ 30,000.00 $ 26,705.00 $ 17,726.00
Table 1
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~~ PRINTED ON RECYCLED PAPER
#3G
Mayor and City Council
Accept Proposals and Award Contract
For Culvert Replacements
November 9, 2005
Page 2 of2
The low bidder is Hulegaard Construction with a total amount of $17,726.00, compared to the
engineer's estimate of$30,OOO.
Recommendation
Staff is recommending approval of amotion that authorizes the expenditure of funds from the
Stormwater Management Fund, and in the amount of$17,726.00, as outlined in this memorandum.
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ATTACHMENT 1
CHRISTMAS LAKE RD
CUL VERT. REPLACEMENT
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Crescent Beach Drainage -
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ATTACHMENT 2
CRESCENT BEACH DRAINAGE
WAY - CULVERT
REPLACEMENT
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
'6,'~"'7{.(: ."
~e'~ .
Larry Brown, Director of Public Works
FROM:
DATE: .
November 9, 2005
RE:
Change Order 1 - Instrument Control Systems,'Inc. (ICS) - Badger Well Facility
City Project 98-06
The Badger Well Reconstruction Project is proceeding in a timely manner. The Enncom Midwest is
the general contractor for the project. Staff opted early on in the project to separate out a portion of
the vital electrical controls and communications equipment to insure quality and coriformity to the
desired specifications. Instrument Control Systems, Inc (ICS) is the firm completing this work.
On October 10,2005, the City Council approved a Change Order 1- Enncom Midwest, for the project
that provided for the revision of the size of the well motor from a 60 horsepower motor to a 75
horsepower motor. This results in an increased output for the well.
At the time of that change order, it revisions to the variable frequency drive that controls the motor and
other appurtenances, were not available to be processed, as revisions to the design had to be
completed. These revisions have been completed at this time.
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Attachment 1 is a proposal by ICSthat outlines the costs for the revision in size of the mo~or. This
change results in an increaseof$3,000.
Recommendation
Staff is recommending approval of the resolution that approves Change Order 1 - Instrument Control
Systems, Inc. (ICS) for the Badger Well Reconstruction Project.
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It.~ PRINTED ON RECYCLED PAPER
INSTRUMENT. CONTROL SYSTEMS, INC.
13005 16TH AVE. NORTH. SUITE 100 . PLYMOUTH MN 55441
PHONE: (763) 559-0568 . FAX: (763) 559-2187
WWN. icscontrols.com . email: ics@icscontrols.com
c~
ENGINEERING · INSTALLATION · SERVICE
To: CITY OF SHOREWOOD
Re: BADGER WELL HOUSE
October 27, 2005
Engineer: WSB f KAEDING AND ASSOC.
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Gentlemen:
Attached is our proposal for equipment and services for the subject project based on the
applicable section of the plans and specifications.
Our proposal references the following specification sections and includes those items as
described in the attached Bill of Materials:
SPECIFICATION1~900 STARTERS AND MOTOR ~~ROL
:.~..~, .,:...:~\,:~ ;,~:::' ~. ~,:;.:~
SPECIFICATION,1~950 INSTRUMENTATION AND~tROL
Unless specified otherwise our quotation includes the following items for equipment furnished by
ICS only: ,< .,.. ' "',
1) Complete' ~litQ!neering submittal drawings . I . ......
2) Completei~,Uation manuals and -As Bun.. drawiri~:\f
3) Equipment Start-up and calibration
4) Warranty as specified
5) Freight to jobsite
Unless specified otherwise our quotation does not include the following:
1) Sales or use tax
2) Installation of equipment and job site labor other than as specified.
3) Receiving and storage of equipment on the job site
4) Installation materials, brackets, wire, clamps, piping, etc., not specifically described in
our material list.
5) Performance, ,payment or equipment bond of any kind.
Should you have any questions or require additional information concerning this quotation
please contact me at (763)-559-0568.
Respectfully Yours,
Instrument Control Systems, Inc.
Warren Schimunek
PM
Page 1 of 2
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BILL OF MATERIALS
SPECIFICATION 16900
A. MOTOR CONTROL CENTER I VFD ** ( 3 SECTIONS - 90 HI X 75 WIDE X 20 DEEP)
B. NEMA 4X 30AMP DISCONNECT FOR THE CL2 BOOSTER PUMP
C. GENERATOR RECEPTACLEJ BACKBOX
**MCC CONTAINS:
FEEDER BREAKERS (30,20,20,15 AMP)
SIZE 1 STARTER
VFD W I BYPASS CONTACTOR 75 HP revision
SURGE ARRESTORS AND CAPACITORS
POWER MONITORING SECTION
TWO INTERLOCKED 200 AMP BREAKERS (MAIN SE BREAKER & GENERATOR CB. )
( INTERLOCKED BREAKERS TAKE THE PLACE OF THE SERVICE ENTRANCE BREAKER AND
THE TRANSFER SWITCH )
NOTES:
1.) THE UTILITY METERING CABINET AND I OR METER I SOCKET IS NOT INCLUDED
SPECIFICATION 16950
A.) SUPERVISORY CONTROL PANEL W I INTERNAL UPS
B.) ROOM FLOOD SWITCH
C.) WELL DRAWDOWN SENSOR I W JUNCTION BOX FOR SURGE ARRESTOR AND BELLOWS
D.) QUANTITY 5 DOOR MAGNETIC SWITCHES
E.) CL2 ROOM VENTILATION PANEL NEMA 12
F.) PRESSURE SWITCH OR CURRENT SWITCH TO PROVE WELL OPERATION
G.) MODEMS FOR NEW AND 2 EXISTING SITES (MODEMS ARE INSTALLED BY ICS )
NOTES:
1.) THERMOSTATS ARE NOT INCLUDED ...SEE SPEC 16100
2.) FLOWMETER NOT INCLUDED...SEE SPEC 13350
LABOR AND SERVICES
A. Drafting
B. Engineering
C. Documentation
D. Production
E. Testing
F. Startup
Revised Price per bill of material and scope of work
$75,276.75 total ( $72,276.75 + $3000.00 for 60hp to 75 hp revision)
Page 2 of 2
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CITY OF SHOREWOOD
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RESOLUTION NO. 05-_
A RESOLUTION APPROVING A CHANGE ORDER 1
FOR THE BADGER WELL RECONSTRUCTION PROJECT,
CITY PROJECT NO. 98-06
WHEREAS, on June 27,2005, the City of Shore wood entered into a contract for
Professional Services with Instrument Control Systems for the Badger Well
Reconstruction Project, City Project No. 98-06; and
WHEREAS, the City Engineer has prepared Change Order 1 attached hereto as
Exhibit A, for additional work outside of the original contract; and
NOW, THEREFORE BE IT RESOLVED by the City of Shorewood to approve .
Change Order Number 1 with Instrument Control Systems, Inc. that incorporates services
outlined in Change Order 1, attached hereto as Exhibit A.
ADOPTED by the City Council of the City of Shorewood this 14th day of
November, 2005.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR! CLERK
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.
l
.BADGER FIELD WELL HOUSE IMPROVEMENTS
CITY OF SHOREWOOD, MN
CITY PROJECT NO. 98-06
WSB PROJECT NO. 1047-87
Novernber10,2005
OWNER:
CITY OF SHOREWOOD
5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331
CONTRACTOR:
INSTRUMENT CONTROL SYSTEMS. INC.
1300516TH AVE NO. SUITE 100
PLYMOUTH, MN 55441
YOU ARE DIRECTED TO MAKE THE FOLLOWING MODIFICATIONS IN THE CONTRACT DOCUMENTS:
1. REVISE THE ORIGINAL ITEM, VARIABLE FREQUENCY DRIVE WITH BYPASS CONTACTOR FOR AN ADJUSTED TOTAL PRICE OF $75,276.75.00
.
. CHANGE IN CONTRACT PRICE:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: N/A
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF THIS CHANGE ORDER:
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
CHANGE IN CONTRACT TIME:
$72,276.75
$0.00
$72,276.75
$3,000.00
$75,276.75
ORIGINAL CONTRACT TIME:
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF CHANGE ORDER:
4//30/2006
NONE
4/30/2006
o
CONTRACT TIME WITH APPROVED CHANGE ORDERS: 4/30/2006
. RECOMMENDED BY:
APPROVED BY:
LARRY BROWN, CITY ENGINEER
CONTRACTOR SIGNATURE
CITY OF SHOREWOOD
INSTRUMENT CONTROL SYSTEMS, INC.
CONTRACTOR
APPROVED BY:
MAYOR
DATE
.
CITY ADMINISTRATOR
F:IWPWlNI1231-16\EXCELlExhibit for ResolutionlC0-1
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CITY OF
SHOREWOOD
,~
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
.
DATE:
November 10, 2005
RE: Authorization for Professional Services for Chanhassen Interconnect for the
Woodhaven Water System
.
As part ofthe City's last bond issue for the municipal water system, it is proposed that the Woodhaven
Well System be abandoned and interconnected to the City ofChanhassen's water system. Staff
continues to work with representatives from the City of Chanhassen to derive a water model and
cooperative agreement for the interconnection of the systems.
Recommendation
Staffis recommending approval ofthe proposal for professional engineering services for the
W oodhaven Well.
.
=#:3E
#'~
t,~ PRINTED ON RECYCLED PAPER
t../
September 20,2005
RE: Chanhassen, Minnesota
Miscellaneous Modeling
SEH No. P-CHANH602.00
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Mr. Paul Oehme
City Engineer
City of Chanhassen
7700 Market Blvd.
Chanhassen, MN 55317
Dear Mr. Oehme:
As we discussed during our August 22,2005 telephone call, we understand that the City of Chanhassen has been
contacted by the City of Shorewood about providing water service to a portion of their city. From our
discussion, the City of Shorewood is currently serving the customers with a well that they would like to
abandon.
We propose to utilize the existing water model to aid in analyzing service to the proposed customers. The water .
model has previously been updated in our latest version of the software, H20MAP. The purpose and tasks of
the project are outlined below:
Proposed Connection to City of Shorewood
Purpose: The City ofChanhassen is investigating serving a portion of the City of
Shorewood with potable water. The City of Chanhassen would like SEH to
analyze the proposed connection to determine if suitable pressure/available fire
flow can be provided by their system.
.
Tasks:
1. Utilize existing computer model ofChanhassen to aid in analysis of
connection.
2. Determine pressures that proposed customers in City of Shorewood would
experience by connection to the Chanhassen High Pressure Zone.
3. Calculate available fire flows to City of Shorewood.
4. The City of Chanhassen will determine routing of connections. SEH will
verify size of connections needed.
.
Cost: Billed on an hourly basis plus reimbursable expenses, Not to Exceed $7,500.
To authorize SEH to proceed, please sign both copies of this letter below, and return one copy to us for
our file. We look forward to working with you on this important project.
Sincerely,
James P. Norton, PE
Sr. Principal/Director, Water Services
.
c: Mike Foertsch, SHE
Doug Klamerus, SHE
ATTACHMENT 1
PROPOSAL BY SEH
.
. City of Chanhassen
Accepted this
day of
,2005
By:
Title:
City of Shorewood
Accepted this
day of
,2005
By:
.
Title:
X:IAEIChanhICommonIOehme092005.doc
.
.
.
,.
.
CITY OF
SHOREWOOD
,'\
...
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council ^ 1\
Craig W. Dawson, City Administrator (l-V
November 10, 2005
The "Saunders Proposal" regarding Resolution of SLMPD Matters
.
The SLMPD Coordinating Committee heard a proposal from Greenwood Councilmember Matt
Saunders at a special meeting held October 28,2005. The Coordinating Committee endorsed this
latest proposal for resolution of SLMPD issues, and the Coordinating Committee members stated
they would bring it to their city councils for consideration.
Major points of the proposal are:
.
1) Full service to all parties in 2006, with Excelsior paying 27.0% ($420,000) and Shorewood
paying 48.5% (.....$754,000) to SLMPD. This agreement needs to be approved before going to
the following steps.
2) Develop the following:
a. a withdrawal provision to add to the JP A, modeled after the proposal in the Issues
Group recommendations.
b. a dispute resolution provision to add to the JPA, modeled after the proposal in the
Issues Group recommendations.
i. Cost of mediation service will be paid by the aggrieved city unless the
Coordinating Committee decides unanimously to do otherwise.
11. If dispute then goes to binding arbitration, the costs of arbitration will be paid
by the losing party unless the Coordinating Committee decides unanimously to
do otherwise.
c. a budget approval provision that, in the event of "no determination on budget matters
by September 1," would have automatic adjustments as are contained in the JPA of the
Excelsior Fire District.
i. These adjustments would apply only to operating expenses. All cities would be
required to increase their payments to meet cost obligations in union contracts.
3) After agreement on Steps 1 and 2 above, then the funding formula would be put into binding
. arbitration. Excelsior would have 30 days to initiate the arbitration process from the date that
the JP A is formally amended to include the matters in Step 2.
.
.
Status: The Greenwood and Tonka Bay city councils have approved the proposal. The Excelsior
City Council has continued the matter to its next meeting (November 21).
RECOMMENDATION: It is recommended that this item be continued to November 28,2005.
,.
~~ PRINTED ON RECYCLED PAPER
:#3F
r
t,
I
i-'
REVISED--Binding Arbitration Proposal-lO/28/05
.
This proposal is made in continuation of the idea that Excelsior surfaced to bring a long-
term resolution to the SLMPD JP A situation.
The following need to happen in chronological order:
1. Service/funding levels for 2006 need to be decided. Three choices are available.
a. PREFERRED-Excelsior pays $420K with the balance to be made up by
Shorewood.
i. Full service restored to Excelsior immediately upon approval.
ii. Allows all energy moving forward to. focus on issue
resolution.
111. This is a one-time adjustment for 2006 and should not be
interpreted as a permanent adjustment of funding levels.
.
b. NOT PREFERRED-Base level services for all four cities are determined
based on Bob Newman's 10/12 proposal.
i. Service to Excelsior will decrease.
ii. Base level service to other three cities will also decrease,
but overall service will be maintained or increased through the
purchase of additional services.
iii. Going this direction will be disruptive and will not allow all
energy to be focused on issue resolution.
.
c. NOT PREFERRED-The Coordinating Committee determines a
service/funding direction for 2006 that is an alternative to the Bob
Newman proposal referenced above. Any solution agreed to by the
Coordinating Committee that does not restore full service to Excelsior will
not be a preferred solution.
.
A decision must be made regarding 2006 service/funding levels before
moving forward toward issue resolution.
2. Coordinating Committee agrees upon and brings to their respective councils
solutions regarding the issues ofWITHDRA W AL, DISPUTE RESOLUTION and
BUDGET APPROVAL. These three issues can be solved by the cities; the
funding dispute cannot. Once these three issues are solved, Excelsior will have
the ability to move the funding issue to arbitration if it so chooses.
d. WITHDRAWAL-Although a final solution was not determined by the
Issues Group, significant progress was made toward the crafting of a
solution. The following proposal for withdrawal is made consistent with
the work of the Issues Group. .
i. Written notice of withdrawal must be made be made by May 1 for
,
...
.
withdrawal commencing January 1 two fiscal years later (20
months minimum notice).
1. Notice after May 1 will require the withdrawing city to wait
an additional year.
2. Notice before May 1 will not advance the commencement
of the withdrawal; withdrawal will commence on January 1
two fiscal years later.
ii. All capital equipment (that purchased under the bond)
remains the property of the JP A.
m. All officers and staff remain employees of the SLMPD.
iv. The withdrawing city is entitled its share of equipment
purchased as part ofthe operating budget (or a cash equ.ivalent)
. including cars equal to the withdrawing city's relative
contributions to the operating expenses of the JPAwith value to be
determined based on current book values and depreciation
schedules.
v. The withdrawing city will not be released from its
obligation to the bond on the building.
.
e. DISPUTE RESOLUTION-The following proposal is adapted from that
submitted by Excelsior to the Coordinating Committee on 9/28/05.
.
When any member city has a dispute regarding the JP A, that city
may initiate a dispute resolution process by submitting a written
statement outlining the dispute or disagreement to the Coordinating
Committee at one of its regularly scheduled meetings. The
members of the Coordinating Committee will then bring that
dispute to their respective city councils at their normally scheduled
council meetings. The Coordinating Committee will meet to
discuss the dispute at its next regularly scheduled meeting after the
city councils of all member cities have reviewed the statement of
dispute at their regularly scheduled council meetings; the
Coordinating Committee has a 90 day period to resolve the dispute
commencing with this meeting.
.
If the dispute is not resolved within the 90 day period, the
aggrieved city has.the right to demand that the Coordinating
Committee forward the dispute to an appropriate mediation
service. Costs of the mediation service will be paid for by the
aggrieved city unless the Coordinating Committee unanimously
decides to do otherwise.
.
If the mediation process does not bring consensus regarding
resolution of the disputed issue, the aggrieved city can move the
issue to binding arbitration 90 days following the commencement
of mediation. This date can be extended with unanimous consent
r
"
t
of the Coordinating Committee. The aggrieved city must initiate
binding arbitration within 150 days from the commencement of
mediation. This date can be extended with unanimous consent of
the Coordinating Committee. The city or cities whose position
does not prevail in arbitration shall be responsible for all costs of
arbitration unless the Coordinating Committee unanimously
decided to do otherwise.
.
f. BUDGET APPROVAL-This proposafis also an adaptation from the
9/28/05 version submitted by Excelsior.
Delete the last sentence of Section 7 of the JP A and replace it with the
following language:
"If no determination is reached on budget matters by September
1 st of each year, the amount of the previous year's budget will be
increased by the lesser of the following:
.
a.) The increase in the July Minneapolis/St. Paul Consumer
Price Index for All Urban Consumers (CPI-U) over the
previous 12-month period; or
b.)
The percentage increase in the most restrictive statutory
levy limit applicable to the budget year plac'ed on any of
the Member Cities over the levy limit for that Member City
for the prior year.
.
c) In the event that (a) or (b) decreases, the operating budget shall
remain the same."
d) The above formula applies only to operating expenses not
governed by union contracts. All cities must pay increases as
required by union contracts; other expenses can have ceilings
applied per the above formula.
.
3. Once #1 and #2 are decided upon, Excelsior can choose to move the funding
dispute into binding arbitration. The decision of the arbitrator will be for 2007
and years thereafter. Excelsior shall be given credit for having satisfied the
Dispute Resolution process up through the point of concluding mediation.
Excelsior shall have 30 days to initiate the arbitration process from the date that
the JP A is formally amended with the three issues covered in #2.
.
CITY OF SHOREWOOD
CITY COUNCIL MEETING
November 14, 2005
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
Name
Address
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.