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110705 CC Sp AgP CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, NOVEMBER 7,2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Recording Secretary Agreement (Att. - Deputy Clerk's memorandum, Agreement) 3. GENERAL/NEW BUSINESS A. Resolution Requesting Appeal Hearing Regarding Metropolitan Council Systems Statement for Shorewood (Att. - Planning Director's memoranda, Draft Resolution) B. Katrina Evacuee Housing (Att. - City Administrator's memorandum) 4. ADJOURN . , . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM DATE: November 1, 2005 cc: Mayor and City Council Members Jean Panchyshyn, Executive Secretary/Deputy Clerk j,f Craig W. Dawson, City Administrator/Clerk W RECORDING SECRETARY SERVICES AGREEMENT TO: FROM: RE: As Council is aware, Sally Keefe will no longer be providing Recording Secretary services for the City, as she is moving out of the state. Ms. Keefe served as Recorder for the City Council and Planning Commission, as well as the back-up Recorder for the Park Commission. Staff met with Ms. Christine Freeman regarding the Recording Secretary position. Ms. Freeman worked for several years at the Star Tribune in a variety of management positions. She is currently an Independent Business Consultant and Project Manager. Her experience as a project manager included attending and participating in numerous committee meetings. Ms. Freeman has excellent communication skills, and Staff believes she will provide accurate and professional Recording services for the City. The current Recording Services Agreement, which has been in place since June, 2002, provides for the following payment schedule: $150 for each meeting night up to three (3) hours $200 for meetings of over three (3) hours and up to four (4) hours in length $30 additional for each hour over four (4) hours As the Recording Services fees have not increased in over three years, it is anticipated that the Recording Services fee schedule will be revisited in early 2006. Council Action A motion approving an Agreement for Recording Secretary Services effective November 7,2005. n ~." PRINTED ON RECYCLED PAPER .# c2/i , RECORDING SECRETARY SERVICE AGREEMENT THIS AGREEMENT is made between CHRISTINE FREEMAN (City Recorder) and the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota (Shorewood). Shorewood wishes to contract with City Recorder to provide recording secretarial services for all Shorewood City Council meetings and some or all of the Planning and Park Commission meetings. This agreement shall also encompass any special meetings that City Recorder is asked to attend. IT IS THEREFORE AGREED AS FOLLOWS: 1. Recording Secretary. City Recorder shall attend, record, and transcribe, and submit minutes of all regular Shorewood City Council meetings, and some or all of the regular Shorewood Planning and Park Commission meetings, as determined by City Staff. Minutes of each meeting shall be submitted within seven (7) days after each meeting to the Deputy Clerk or to other such officer as the City Clerk may designate from time to time. 2. Equipment. Shorewood shall provide for each meeting at the meeting site, all tape recording equipment required to record the minutes of the meeting. City Recorder shall provide all equipment and materials necessary to transcribe and prepare the minutes and to take notes at a meeting. 3. Charges. City Recorder shall be paid for recording secretary services as follows: One Hundred Fifty Dollars ($150.00) per meeting night for up to three (3) hours. This includes meetings that the Commission or City Council schedules before and/or after the regular meeting. Meetings that exceed three (3) hours for up to four (4) hours will be paid at a rate of Two Hundred Dollars ($200.00). For each additional hour over four (4) hours, the rate shall increase by Thirty Dollars ($30.00) per hour. 4. Billing. Upon delivery to Shorewood of completed minutes, the City Recorder shall bill Shorewood, listing each meeting date attended. Shorewood agrees to submit each invoice with the next bill list or other applicable expense authorization list to be considered by the City Council or the authorizing official ofthe Council. 5. Cancellation. This Agreement may be canceled at any time by either party, subject to a thirty (30) day written notice. " I ~ Dated: Dated: 6. Term. This Agreement shall become effective on November 7, 2005 and shall continue in force until canceled. City Recorder Shorewood Mayor Shorewood City Administrator/Clerk CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 3 November 2005 RE: Metropolitan Council System Statement - Request for Hearing FILE NO. 405 (Comp Plan Admin) Staffhas identified a number of issues relative to the recent Metropolitan Council System Statement for Shorewood (see Attachment I). These issues have been set forth in a letter to Ann Braden with the Met Council (Attachment II). Any disagreement with the system statement must either be resolved within 60 days of the . City's receipt of the statement, or the City may request a hearing before the Metropolitan Council Land Use Advisory Committee. While it is entirely possible that the items raised in the letter can be resolved between the City and Met Council staffs, we have prepared the draft resolution (Attachment III) in order to cover our bases. I will not be at the meeting on 7 November, so Craig Dawson will be prepared to answer questions you may have relative to this matter. Cc: Craig Dawson Planning Commission Tim Keane 4"~ It.J PRINTED ON RECYCLED PAPER ~ Metropolitan Council September 12,2005 --', RECE\VED \ Mr. Craig Dawson, Administrator City of Shorewood 5755 Country Club Rd Shorewood, MN 55331 st.? 1,3 'l005 " C\TV OF SHOREWOOD i ,.::.--- Dear Mr. Dawson: Enclosed are documents that are intended to help your community update its comprehensive plan. The Metropolitan Council is providing these documents as required by state law. State law also requires that communities submit their updated comprehensive plan to the Council three years from the date this material is received. The documents comprise your "system statement," which shows how changes in the Council's regional system plans for transportation, water resources management and regional parks specifically affect your community. The system statements contain: . Key changes in transportation, aviation, water resources and parks policy plans. . System plan considerations affecting your community. . . Forecasts at densities to help achieve regional policy goals. The complete text of the Council's regional plans, our new Local Planning Handbook and other helpful materials can be found on line at htto://www.metrocounci1.org/olanning/framework/timeline.htrn. Paper copies are available by calling the Council's Data Center at 651-602-1140. The Council will hold a series of outreach meetings in October to assist communities with questions regarding system statements and comprehensive plan updates (see enclosed schedule). You can also contact the Council sector representative who's assigned to work with your community with any questions (see enclosed map with contact information). Werecognize that updating your comprehensive plan will require considerable time and effort. At the same time, we believe it is a valuable opportunity for local officials, community leaders and concerned citizens to take stock of where you are as a community, what your neighbors are doing and how your local plans fit into those ofthe region. Sincerely, Tom Weaver Regional Administrator www,metrocouncil.org 230 East Fifth Street · St. Paul, Minnesota 55101.1626 · (651) 602-1000 · Fax 602-1550 · An Equal Opportunity Employer Attachment I System Statement City of Shorewood Following the January 2004 adoption ofthe 2030 Regional Development Framework, and the more recent adoptions of the Transportation Policy Plan, the Water Resources Management Policy Plan, and the Regional Parks Policy Plan, the Metropolitan Council is issuing system statements pursuant to state statute. Receipt of this system statement and the metropolitan system plans triggers communities' obligations to review and, as necessary, amend their comprehensive plans within the next three years. The complete text of the 2030 Regional Development Framework as well as complete copies of the recently adopted metropolitan system plans are available for viewing and downloading at htl;p:llwww.metrocouncil.org/plannina/framework/timeline.htm. Paper copies are available by calling the Council's Data Center at 651-602-1140. Metropolitan system plans are long-range comprehensive plans for the regional systems - transportation and airports, wastewater services, and parks and open space, along with the capital budgets for metropolitan wastewater service, transportation and regional recreation open space. System statements explain the implications of metropolitan system plans for each individual community in the metropolitan area. They are intended to help communities prepare or update their comprehensive plan, as required by the Metropolitan Land Planning Act: Within three years following the receipt of the metropolitan system statement, every local governmental unit shall have prepared a comprehensive plan in accordance with sections 462.355, subdivision 4, 473.175, and 473.851 to 473.871 and the applicable planning statute and shall have submitted the plan to the Metropolitan Councilfor review pursuant to section 473.175. Local comprehensive plans will be reviewed by the Council for conformance with metropolitan system plans, consistency with Council policies and compatibility with adjacent and affected governmental units. The system statement includes forecasts at densities that assure regional growth is achieved consistent with adopted policies. These forecasted densities help ensure regional services and costly regional infrastructure can be provided as efficiently as possible, and that development and growth within the metropolitan area occur in a coordinated manner. The system statement also contains an overview of the transportation and aviation, transit, wastewater, and regional parks system plan updates, and system changes affecting each community. Forecasts. The following forecasts are part of the 2030 Regional Development Framework (adopted January 14, 2004 and updated on August 24,2005). They are used by the Council to plan for its regional systems. Communities should base their planning work on these forecasts. However, given the nature of long-range forecasting, the Council will maintain an on- going dialogue with communities to consider any changes in growth trends or community expectations about growth that may have an impact on regional systems. Forecast of population, households and employment: Revised Develooment Framework 1990 2000 2010 2020 2030 Population 5,917 7,400 7,500 7,600 8,100 Households 2,026 2,529 2,770 3,000 3,200 Emplovment 490 732 990 1,160 1,180 :: ,:.:\ ~~.. ~: ' , ""-, , . The Council forecasts growth at appropriate densities for communities in order to. protect the efficiency of wastewater, transportation and other regional system investments, and to help ensure the metropolitan area can accOlmnodate its projected growth by the year 2030 Growth management. The Regional Development Framework sets an overall minimum residential density standard of 3 to 5 units per acre in developed and developing areas where urban service is located or planned. The average minimum standard of 3 units per acre is important to the efficient use of regional systems, including wastewater system investments. Communities that significantly over-utilize or under-utilize regional systems can cause inefficiencies in the use of regional resources. Additionally, achieving housing at these density levels may help communities meet their obligations under the Metropolitan Land Planning Act to plan for and address their housing needs. Geographic planning area. The city of Shorewood is designated as a "developing community" geographic planning area in the 2030 Regional Development Framework. Geographic planning areas are shown on the 2030 Planning Area map. The planning area sets overall densities that the planned development patterns in your comm,unity can be expected to achieve. (If there are discrepancies between the 2030 Framework Planning Area map, and the metropolitan systems plans because of adjustments that occurred subsequent to the adoption of the 2030 Regional Development Framework document, communities should follow the specific guidance contained in this system statement.) As Shorewood plans for current and future residents, it should focus on protecting natural resources, ensuring sufficient public infrastructure, and developing transition strategies to increase density and encourage infill development. Specific strategies for developing communities are found on page 28 of the 2030 Regional Development Framework. System statement review process. If your community disagrees with elements of this system statement, or has any questions about this system statement, we urge you to contact your sector representative, Robin Cau:finan, 651 602-1457, to review and discuss potential issues or concerns. 2 . The Council and local units and districts have historically resolved questions about forecasts and other components of the system statement through discussions. Request for hearing. If a local governmental unit or school district and the Council are unable to resolve disagreements over the content of a system statement, the unit or district may by resolution request that a hearing be conducted by the Council's Land Use Advisory Committee or by the state Office of Administrative Hearings for the purpose of considering amendments to the system statement. According to Minnesota Statutes section 473.857, the request shall be made by the local unit or district within 60 days after receipt of the system statement. If no request tor a hearing is received by the Council within 60 days, the statement becomes final. Svstem statement issue date: The official date of the issuance of this system statement is September 12,2005. 3 Transportation System Statement -- Shorewood Key Changes in the Plan The revised Transportation Policy Plan adopted by the Metropolitan Council in December 2004t is the metropolitan system plan for airports and transportation with which local comprehensive plans must conform. This system statement summarizes significant elements of the metropolitan system plan and highlights those elements that apply specifically to your community. In addition to reviewing this system statement, your community should consult the entire Transportation Policy Plan, the 2030 Regional Development Framework and other pertinent regional planning and policy documents, including the Aviation Policy Plant to ensure your community's local comprehensive plan ahd plan artIendments conform to the metropolitan system plans. A PDF file of the entire revised Transportation Policy Plant the 2030 Regional Development Frameworkt the Local Planning Handbook and other regional planning and policy documents of the Metropolitan Council are available online at the Metropolitan Council's Web site: http://www.metrocouncil.org/planning/framework/timeline.htm. The Aviation Policy Plan, adopted in 1996, is not available electronically, but a copy can be obtained by contacting the Metropolitan Council's Data Center at 651-602-1140. The revised Transportation Policy Plan incorporates the following changes: . The planning period has been extended from 2025 to 2030. . No significant increase in the level oftransportation funding was assumed. . The expenditures shown in the Transportation Policy Plan must be constrained by the level of funding that is anticipated. However, the revised plan also examined two alternative scenarios - what could be built if highway revenues were increased by 30% over the next 25 years, and what it would cost to provide enough additional capacity to hold congestion to the 1998 levels. . . The highway expansion projects shown in the plan have changed little since the 2001 plant due to this lack of additional resources. (See Fig 4-11 for highway expansion proposals.) Metropolitan Highway System Plan investment priorities no longer contain the "Improvements" category. Most improvement corridors are now designated "Managemenf' corridors. . The new investment ti~ing provisions are contained in the Plan. Table 4-11 contains projects in MnlDOT's Highway Work Plan (scheduled in 2009-2013) construction, reconstruction, and bridge replacement greater $10 million. Table 4-12 contains Regional Priority Proj ect to move into the 10- Y ear Highway Work Plan, if there are resources available in the 2005-2009 time period. . Funds have also been allocated to obtain right of way for new crossings of the Mississippi River betweenNW Hennepin and Anoka Counties and of the Minnesota River in the vicinity of Chaska. Construction dollars for these projects are not foreseen before 2030. . Chapter 5 contains new policies and procedures on managing the scope, cost and revenue sources of projects to insure that sufficient resources are available to implement the region's transportation priorities as shown in this plan. This includes procedures to manage the use of - T-1 - Federal High Priority Project (HPP) funds and matching funds for these federal dollars. The Council and MnlDOT will monitor scope and costs to ensure major projects continue to meet regional objectives in a cost effective manner. . The plan envisions significant improvements in the bus systemt including new express bus routest arterial corridor enhancements, suburb-to-suburb service, transit stationst park-and- ride lots and other features. The goal is to increase transit ridership 50 percent by 2020 and double it by 2030. . The plan proposes additional express commuter bus corridors as well as enhancement and expansion of existing bus service in freeway corridors. Within each corridort express bus routes will be supported by park-and-ride facilities, circulator networkst and "transit advantages. " . Theplan includes construction of five new "transitways" on dedicated rights-of-way by 2020 to help slow the growth in traffic congestion and improve mobilitYt and three additional transitways by 2030. Unlike the 2001 plan, the technology for each corridor was not identified in the Plan; rather the most appropriate and cost-effective mode for any given corridor is best determined after extensive study of the individual corridor. Figure 4-2 (attached) shows the 2030 Transitway System and Express Commuter Bus System. . The plan now includes detailed information on the facilities needed for transit passengerst such as stations and park and ride lots, as well as facilities needed to support the transit systemt such as garages and bus layover sites (Figures 4-5 and 4-6). Communities should plan for development and redevelopment around stations and park-and-ride lots. . Policy 18 (previously policy 17) on transportation and land use elements in local comprehensive plans was rewritten and more detail provided in some strategies as to what the Council expects in local comprehensive plans. . The TPP now includes references to the regional aviation system as defined in the Aviation Policy Plan. The 1996 Aviation Policy Plan remains in effect with the exception of the Land Use Compatibility Guidelines for Aircraft Noise. These guidelines have been updated and included in the TPP as Appendix H. System Plan Considerations Affecting Your Community 1. Metropolitan Highways Metropolitan highways and regional highway investment priorities for 2030 are shown in Figure 4-11. There are no expansion plans for TH 7, the only metropolitan highway located within the city of Shorewood. 2. Transit Routes and Facilities Shorewood is within the Metropolitan Transit Taxing District. Shorewood is within Market Area III. Service options for Market Area III include peak-only express, small vehicle circulatorst midday circulatorst special needs paratransit (ADA, seniors), and ridesharing. Shorewood should identify existing transit service (available on the Council's website) and desired future transit service options consistent with the Transportation Policy Plan's transit - T -2 - system service areas (Table 4-1 and Appendix M).Dial-a-ride service is provided by South Shore Dial-A-Ride. Shorewood should identify existing transit passenger and support facilities and future improvements to and expansion of these facilities. Passenger and support facilities include shelters, transit centers, stations, and park-and-ride lots. An existing park-and-ride lot is located at Highway 7 and Vinehill Road. 3. Aviation Plan and Facilities The TPP/APP includes policies and text on protection of the region's airspace resources. The airspace policy states that both Federal Aviation administration (FAA) and MnDDT Aeronautics safety standards must be a major consideration in the planning, design, maintenance and operation of air transportation facilities and services. There are no existing or planned aviation facilities within Shorewood. However, each community has a responsibility to include airspace protection in its comprehensive plan. The protection is for potential hazards to air navigation including electronic interference. Airspace protection should be included in local codes/ordinances to control height of structures, especially when conditional use permits would apply. The comprehensive plan should include policy/text on notification to the FAA as defined under code of federal regulations CFR - Part 77, using the FAA Form 7460-1 "Notice of Proposed Construction or Alteration". Instructions can be found at www.faa.gov/arp/ace/part77.cfm. - T -3 - 2030 Transitway System Transitways on Dedicated ROW Tier 1 Northstar Northwest Cedar Avenue 1.35W Central Tier 2 Red Rock Rush Line Southwest Figure 4 . 2 f;"'"i"~" ., ~ ~'...~,::.-" ':;"'~,~,~'_':.:,:':~':i":'~;<<; h " . G!i '" Transitways on Dedicated ROW Express Commuter Bus System ~l' ., ~;I ';"":"."'/& ':., I:i ~ ;: ~ .. "."l::.: ,,~._, '* " ".:;".:P"W'''''''''' August 2004 Figure 4-4 Area of Potential Transit Service Expansion (==:) TransitTaxing District ( ) Potential Transit Expansion Areas i------~s-----I r-r- I i '--{-"r---- -------.-- rw-r,;::-----y L,", __,r.\ /' "\, If ~,? ~ ,~~-, ~t<- J I'\..~l (~~. --C---I~:-li~- l!( A~) Il +-=----"-1----"''\ ~.Jr-': ,D'I, "I,J l . /. l_..1 ,I ~-(r I l 1.j ~-., l~'T-'.--rr--~-I-I-f\,-----'-"-~- -'---'\ I .' J. \ ' .... L__J. '-'--'l IJ! -- / ,.JJ' . ,\~_"t. Ii II .-----1 I'~ J I': .k---{ k S J' l L 'f '1 I -I ---v",-<j 'lito I "''''-1 r------:.j:..ci---',--- 1---'--1-1t '-; .__.1 ru't L I 'J tl~ rrl ' I I l 1.....' ] J I,. 1__ or 1 . -'.. I I 'I ' (. 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Irr~4 n~r~.-"r 0 '\-QI~ -~-~--;;----~~ile:-l--r,\T', rJ-- L__-.::il..::-----l Au gu st 2004 Figure 4-5 Transit Passenger Facilities Active Park & Ride Capacity (1212004) , Less than 100 Q 100 .500 Q Greater than 500 <!> Programmed P ark & Ride (2005.2008) Transit Centers & Stations o Current {!} Planned . Trall$lt Center and Park & Ride FaciDty Custom Shelters o Exlsllng o Future- Online Stations . E xisllng is) Future TIMn Cities CBOs . Bus Station q t ,f 'I , '\~?'" ' .,0 ,-",' :;V-J ~ ~ ./. '- ( J . / ..-:"",..~"", .~ , ! ',~\'.'; , ! ,. ~-,.' ., Jt;:!: .,' \:~~'i;~ /.,:'.:.:.,.".:..",..:,..~.'._.,',..:.:,...::,'..,'~....:.;...:.~,'.,:...-.~,'.'.;...:."'.',..~.'.:'.:'::.......:.(:'..'.,'..,.:.._.:1".,.:... '~F /1Po 8' ;" ,.~ ~~iizi;i~:~ ;(~~I.~I' .,,;.~:;~"'''O'.''~.- f. .~ "' ~~." \..,. .~, }- ,- ',,), :.:.:~\~=.,'" \\ \N:~,. ,i ..~,~.f!l.t:~~':.,:YX U..:!,7'" ", t., :~. l.elJllnd flOlllll.. 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", f'l ~ "''''" D~.;\ ........- I ,.,~"i ~"\::;~.~'b,~':: ; ! ~+,.~!;~." , ': ~ .t::":".i J .:'Ti>lJ:a..';" . 1-- i \~".....: Ij..~":"-.:n',,,, i ~..' ..'<';'.:U:':' '-~ , o.;~i:.:.:_, .<'7....'.. i '. ." f ~', I .:"..,;.,...,.....;, I... ,~.;;?:~;~;::~~::."". "'- ':~l'':''''', -, '. ",{.~,", ','fI:.~';'" :";l.',:, .~;.~~'.;;;:::.\j.: ~',.'..}~~;7'1;' ,~_t:''''~l:: _1... ..1 ,'~,. . ~,\,,, ,~.\ ~,... ::~\ - ,ii..t.~ r,'..' .::~ , Figure 4.11 2030 Constrained Metropolitan Highway System Plan Investment Priorities + ~ ( L.,..;; ~ Highway Investment Priorities ~ 2005.2008 TIP Projects Management ""'" Expans;on "-' F#lJW Preservation Au~st 2004 I I I I 12 Miles I I 036 Wastewater System Statement.... Shorewood Key Changes in the Plan The revised Water Resources Management Policy Plan, adopted by the Metropolitan Council in March 2005, is the metropolitan system plan for metropolitan wastewater services with which local comprehensive plans must conform. This system statement summarizes significant elements of the metropolitan system plan and highlights those elements that apply specifically to your community. In addition to reviewing this system statement, your community should consult the entire Water Resources Management Policy Plan, the 2030 Regional Development Framework and other pertinent regional planning and policy documents to ensure your community's local comprehensive plan and plan amendments conform to the metropolitan system plans. APDF file of the entire Water Resources Management Policy Plan, the 2030 Regional Development Framework, the Local Planning Handbook and other regional planning and policy documents of the Metropolitan Council are available online at the Metropolitan Council's Web site: http://www.metrocounci1.orglplanninglframework/overview.htm. The revised Water Resources Management Policy Plan incorporates the following changes: . A coordinated approach to water supply planning in the metropolitan area with the goal of providing for a sustainable, reliable and secure supply of high quality water to support orderly economic growth and maintain the region's high quality oflife. . An approach to surface water management that ties together the control of pollution :from point and nonpoint sources. Local surface water management plans will be reviewed for impacts on the regional wastewater system. . A policy under which the Council will consider acquiring and operating local wastewater treatment plants in rural growth centers upon request where enough growth is projected to make it economically feasible for the Council to become involved. . A plan that provides for cities to reduce excessive inflow and infiltration (III) of clear water into the metropolitan sewer system. A financial assistance/surcharge program is included that will provide a funding mechanism to help solve the III problem. . A policy that continues to require inspections of individual sewage treatment systems (ISTS) at least once every three years by trained individuals. In addition, the Council has added further clarification on what is needed in a community's local ISTS management program. W - 1 System Plan Considerations Affecting Your Community 1. Metropolitan Sewer Service Forecasts: The forecasts of population, households, employment, and wastewater flows for Shorewood as contained in the adopted Water Resources Management Policy Plan are listed below. These forecasts are for sewered development. The sewered housing forecasts were estimated based on SAC data, annual city reports, current trends and other information relating to your community. The wastewater flows are based on historical wastewater flow data and the projected sewered housing and employment data. Year 2010 2020 2030 Sewered Population 7,500 7,600 8,100 Sewered Households 2,770 3,000 3,200 Sewered Emplovrnent 990 1,160 1,180 Average Annual Wastewater Flow (MOD) 0.78 0.76 0.78 Allowable Peak Hourly Flow (MOD) 2.57 2.51 2.57 Table 1 The flow projections represent the Council's commitment to a level of service, assuming that the Council's underlying demographic forecasts are maintained. Adjustments maybe required based on verified growth or lack of growth. The city should contact Council staff to discuss any proposed adjustments. Flow projections do not represent an allocation of interceptor capacity except in the event a temporary system constraint occurs. The community must strive to keep its wet weather flows within the allowable peak hourly rate. At a minimum the Council will reevaluate flow projections every five years. Moreover, the Council will also continue to monitor each city's flow on a continuous basis and note any significant changes. The Council will use these growth and wastewater flow forecasts to plan all future interceptors and treatment work needed to serve your community. The Council will not design future interceptor improvements or treatment facilities to handle peak hourly flows in excess of the allowable rate for your city. Shorewood, through its comprehensive planning process, must decide the location and staging of development, and then plan and design its local wastewater collection system to serve this development. If you plan a total wastewater flow from your community in excess of the Council's forecasts, your assumptions will be analyzed by the Council for their potential adverse effects on the capacity or operation of the metropolitan system. W- 2 You should also note that urban development at overall densities that are substantially lower than identified for your community in the Council's Growth Management Strategy Section of the Systems Information Statement will also be analyzed by the Council for their potential adverse effects on the cost of providing metropolitan sewer service. Description of Metropolitan Disposal System Serving your Community: The attached map shows the location ofthe Metropolitan Disposal System (MDS) serving your community. The following paragraphs contain information on the existing and planned metropolitan facilities serving your community. The wastewater flow from the City of Shore wood is treated at the BIlle Lake WWTP located within Shakopee, MN. There are many projects scheduled for the Blue Lake WWTP through 2030. These projects will provide additional capacity at the plant as well as improve its ability to meet required permit standards. The City of Shore wood is served via three interceptors, MSB-7017, 6-MT-647, and 8253- 328. Interceptor 7017 currently has an available capacity of 1.85 mgd to provide for the long-term needs of the city. Interceptor 6-MT-647 currently has an available capacity of 0.2 for the long-term needs of the city. Interceptor 8253-328 currently has an available capacity of 0.085 mgd for the long-term needs of the city. The Council has several proposed interceptor improvement projects scheduled to rehabilitate lift station L18, L19, and L20 between 2010 -2020. The city needs to verify its long-term needs as part of its comprehensive plan update. If necessary, detailed information regarding metropolitan facilities is available from the Council's Municipal Services Section by calling the staff at (651) 602-1005. Increases in growth rates and resulting increases in flow beyond those shown in Table 1 may result in short-term capacity limitations within the MDS. Inflow/Infiltration Reduction Goal The Council's Water Resources Management Policy Plan states that the Council will establish III goals for all communities discharging wastewater to the MDS. Communities that have excessive III in their sanitary sewer systems will be required to eliminate the excessive III by 2012. The Council will begin the implementation of an III assisfa;;e/surcharge program in 2007. The money collected from the communities with excessive III may be used by those communities to remove III from their systems. The Council will limit increases in service within those communities that have not met their III goal(s) starting in 2013. The Council will meet with the community and discuss this alternative before it is implemented. This time period may be shorter if excessive III jeopardizes the Council's ability to convey wastewater without an overflow occurring. In this case the Council may limit increases in service within those communities that have W- 3 excessive III immediately upon notification to the community. The Council plans to implement a wastewater rate demand charge program, starting in 2013, for those communities that have not met their III goals. These revenues will be used to help defray the cost of providing attenuation within the MDS to recover the capacity lost to excessive III. The III goal established for the City of Shorewood is the allowable peak hourly flow rate as shown in Table 1 and varies based on annual average flow. The Council's metering program shows that the city's 2004 annual average flow was 0.86 mgd. The current III goal for your community is an allowable peak hourly flow of 2.75 mgd. Specific Requirements for the Sewer Element of the City's Comprehensive Plan The Council has completed a review of the current information in the city's existing comprehensive plan and has determined that the following information is needed to update the sewer element of the city's comprehensive plan/local sewer policy plan: . A sewer map showing the city's existing service area and proposed trunk sewer system through 2030 and ultimate sewer service area. '> . A table showing the projected population, households, employment and flow forecasts by interceptor for the city for 2010, 2020 and 2030. ';> . A description ofthe city's III program. What efforts does the city make in the maintenance of its sanitary disposal system? Does the city prohibit the connection of sump pumps, rain leaders and passive drain tile from the sanitary sewer system? 2. Surface Water Management In 1995, Minnesota Statutes section 473.859, subd. 2, was amended to make the local surface water management plan required by Minnesota Statutes section 103B.235 a part of the land use plan ofthe local comprehensive plan. Section 103B.235 provides that a local surface water management plan should be prepared once a watershed plan for the area has been approved. Section 103B.235 also generally identifies the content requirements for the plan. The local surface water management plan must be submitted to both the watershed management organization(s) within whose watershed the community is located and to the Metropolitan Council for its review. For guidelines on the contents oflocal surface water management plans, please refer to Appendix B2-b of the Council's Water Resources Management Policy Plan. Council records indicate that Shorewood is in the Minnehaha Creek and the Riley Purgatory Bluff Creek Watershed Districts (see attached map). The Minnehaha Creek and Riley Purgatory Bluff Creek watershed plans were approved by BWSR in 1997. Shorewood updated its local surface water management plan in 2003. The city should be advised that they will need to review their current local surface water management plan against the policies and required elements of the Water Resources Management Policy W- 4 Plan. If there are discrepancies, the city will need to revise its local surface water management plan. The plan should be submitted to the Council for its review concurrent with the review by the watershed management organizations. Failure to have an updated local surface water management plan consistent with the local surface water management plan content requirements section in Appendix B2-2 of the Water Resources Management Policy Plan will result in a metropolitan system impact. The Council also updated its priority lake list that was first developed in the 1980s as part ofthe Water Resources Management Policy Plan update. There is 1 priority lake, Lake Minnetonka, in Shorewood. The Council uses the priority lake list to focus its limited resources. . The list is also used in the environmental review process. Where a proposed development may impact a priority lake, the project proposer must complete a nutrient budget analysis for the lake as part of the environmental review process. Advisories 1. Water Supply Planning Minnesota Statutes section 473.859, subd.3 requires cities with a municipal water supply system to develop a water supply and conservation plan and submit it to the Council for its review. Communities serving more than 1,000 people are required by Minnesota Statutes section 1030.291 to submit the emergency and conservation plan to the Department of Natural Resources. The guidelines for water supply plan updates were released in 2005. Shorewood needs to update its local water supply plan consistent with the new guidelines and submit the water supply plan to the Council for its review. For contents oflocal water supply plans, please refer to Appendix B2-c ofthe Council's Water Resources Management Policy Plan. w- 5 Shorewood I Excelsior ... $ " MCES Meter - MCES Interceptor shed_edit selection Meter Shed c=J M415 c=J M417 c=J M417A c=J U415 c:o U416 c=J U417 U420 c=J U424 U439 w- 6 Shorewood I Excelsior ..' $ C VIkltershed Management 1[(1111 Priority Water Features ['"-""1 Corrmunity Boundary Parcel Boundary Service Area w- 7 Regional Parks System Statement City of Shorewood Key Changes in the Plan The 2030 Regional Parks Policy Plan adopted by the Metropolitan Council in June 2005 is the metropolitan system plan for regional recreation open space with which local comprehensive plans must conform. This system statement summarizes significant elements of the metropolitan system plan and highlights those elements that apply specifically to your community. In addition to reviewing this system statement, your community should consult the entire 2030 Regional Parks Policy Plan, the 2030 Regional Development Frameworkand (}th~r pertinent regional planning and policy documents to ensure your community' s local comprehensive plan and plan amendments conform to the metropolitan system plans. A PDF file of the entire 2030 Regional Parks Policy Plan, the 2030 Regional Development Framework, the Local Planning Handbook and other regional planning and policy documents of the Metropolitan Council are available online at the Metropolitan Council's website: http://www.metrocouncil.org/planning/framework/timeline.htm. To meet the needs of the region in 2030, the 2030 Regional Parks Policy Plan includes the following changes to the current regional parks system. ./ Designate two existing county parks and three trails as "regional." . In Washington County, Pine Point Park . In Ramsey County, Tony Schmidt Park . In Ramsey County/St. Paul, three regional trails - Trout Brook, Summit A venue, and Lexington Parkway ./ Acquire and develop three new parks. Search areas include: . Northwestern Anoka County . Empire Township in Dakota County. Please note that the Metropolitan Council approved a park master plan and a boundary for the park has been established. . Blakeley Township in Scott County ./ Acquire and develop seven new trails. Search areas include: . The Crow River, in Carver County and Three Rivers Park District . Both a north/south and an east/west trail traversing Dakota County . An east/west trail traversing Scott County . In Three Rivers Park District, a trail connecting parts of Baker Park Reserve; a trail connecting Baker and Crow-Hassan Park Reserves; and a trail connecting Crow-Hassan and Elm Creek Park Reserves ./ Acquire land within the current boundaries of 30 existing parks and four trails. ./ Acquire natural-resource lands adjacent to six existing parks and six existing trails. P-l To meet the needs of the region beyond 2030, the Council proposes four new regional parks or reserves and three new trails be acquired. These parks and trails would not be developed until after 2030, but the opportunity to acquire them wi11likely be lost if the lands aren't identified and purchased before 2030. The goal is to complete the acquisition of the regional park system and secure opportunities for future generations. Search areas include: ./ Parks - Miller Lake area and Minnesota River Bluff and Ravines in Carver County; southwestern Dakota County; and Cedar Lake area in Scott County. ./ Trails - northwestern Anoka County; central to south Carver County; and Minnesota River to Spring Lake in Scott County. P-2 Figure 1: All additions and changes to Regional Park System Plan F;Wre,1iRe~idti~IFfarksSysiem'$tatement' J;"ly2005 2030 Regional Parks Policy Plan !1'.liY'2,"N;IT.vv , -~; JT~L~~J-;. r--r-.----L-t~. .0;;>. : l J . . .," './ .;"...{yrz..~:r(:'~~ ..,wec~~~;e~:'l~~~f~~:.. lake'.y Search Area : Lake: H'~,::?r:r.G : i! I ~... ,.~,~ ,.-, J':. "::1} f.M'i:~ C!'.",,",t,''l':/!>_ Boundary Adjustment Boundary Adjustment Parks and Preserves Federal Land Private Non-Profit Regional State Land Lakes and Major Rivers 2020 MUSA Regional Park Search Areas . Regional Trail Search Corridors' New UnR Recognition of Regional Status o Recognition of Regional Status New UnR Regional Trails Existing Planned Proposed Slate Existing . Se4rc1l are.. ("arks) alld colTldors (trolls) a$ sllOwn a,e fOf ,,'allll'llg "ulpOS&$ only and are lIot indican"" of specific proposed /lOti< bounc/aJjes or trail aRgnments. Compieting the System Complaling the System .........l\Ietropolitan Council ~ P-3 1. Regional Park System Plan Considerations Affecting Your Community Regional parks and trails in your community The following regional parks and trails within Shorewood as contained in the adopted 2030 Regional Parks Policy Plan are listed below. Table 1: Regional Parks and Trails in Shorewood Regional Park or Trail Unit Name . Master plan boundary of unit is set. Comprehensive plan should acknowledge boundary Master plan boundary is not set. Comprehensive plan should acknowledge general location with final boundary or alignment subject to park or trail master Ian X Southwest LR T Regional Trail North branch) Southwest LRT Regional Trail (North branch) - This is an existing trail that is open to the public. It has an approved master plan. The alignment of the trail as shown in Figure 2 should be acknowledged in the city's comprehensive plan. Three Rivers Park District is responsible for Regional Park System facilities in Shorewood. Jonathan Vlaming is the contact person. He can be reached at 763-694-7632. Figure 2 shows the location of all parks and trails listed above in Shorewood, plus any parks and trails adjacent to the city's border. P-4 Figure 2: Map of Shorewood with regional parks and trails in the city and adjacent to the city Figure2;~egi()f)al ~arks System StEltement Map Shorewood July 2005 ~MetroPolitan Council ,'a ! /~""" Orono i !: ';u;,:.:,:;:' ;..,.~~, ,..,.'...... ! / .................. I (~. SW Hennepin : i i Mirinetorika!3~ach ! i i i Mtp,(~nh' ./ .".." ./* .. ...,-;', B d ". , "." ,;:;,;-.t.. "'('''i. /../ '.',,;lVIol.lnd · j "./. \ .;; it'!, -, .l/ .-.,'C'"'' ,..;.; /'oo_;.!.. /., _;>, '._00_00,.-"-""'.';'-, .',:' ".. /-'~ ....,.r- ' i-- . ,. . . .il* ............,.... . I . ',it'.. i) .._..~"'r.-_,,' ._oo"r'--" ...._....;.......i;rbri~a~l3~y!: i . i" ;<C ! J./ .,;: ,<;':L:T, ~;.:.r.:~:::.t.:,'..l,i~~r~~:;'; ,/....,i,..,>.;..,...l.~.,..~,'.;.~~. .//~~,,/<..:reetI)WciOd\':'i. ,,' , .. i i J..; ~../ ~~'''~ ".,? ',:':.-,. .... Min~etrista " - -,,~..,........ '<., , .\' ......... .>'1~~,;,~ . I .1; Excelsioli,: '..,,~...., . ! ......~,.. C..... i ~,,'.p~::~'..:.J) i . . i s~..~ !' ...,;~,:/, ---.---.--.", ! WooClland~}I;; , . ...__._..~ o 0.5 1.5 2 2.5 3 3.5 4 4.5 5 5.5 6 Miles Boundary Adjustment Boundary Adjustment Parks and Prese,ves Federal Land Private Non-Prol1l Regional Slate Land Local and County Land WeUands (NIM) Lakes and Major Rivers Minor Rivers and Streams Trout streams .J_ \ Regional Palk Search Areas . Regional Trail Search Corridors' G Recognition of Regional Status Recognition of Regional Status New Unit .'!:U.::;.. New Unit :,.' Completing the System Regional Trails Existing Plamed Proposed State Existing 2020 MUSA TLG Street Centerlines (2005) Completing the System . Soa"", areas (porlls) and corrldorll(tralls) as sflown alii for planning putpOSl/8 Ollly alld alii ,lOt indicative of specltlc proposed pari< boundarles or traN aNgnmonts. Proposed boundaries within pari< searel. 8teaS pending master plan approval are highlighted = In yellow P-5 -l)-Fl-j\-~-ll- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us 8 November 2005 Ms. Ann Braden Metropolitan Council 230 East ~ifth Street St. Paul, MN 55101 RE: Metropolitan Council System Statement - City of Shorewood l)ear Ms. Braden: Weare in receipt of the current Metropolitan Council System Statement for the City of Shorewood, Having reviewed the system statement, we have identified a number of concerns and issues that affect Shorewood's future planning and development. Population and Household Projections The system statement projects a 2010 population for Shorewood of7500 people, distributed among 2770 households. Shorewood's Comprehensive Plan estimates that in 2004 our population was already at 7685 and 2650 households. Our estimates and projections were based on the 2000 census information, plus detailed analysis of building permit data. Even the Metropolitan Council web site indicates that Shorewood's 2004 - population was 7625 with 2636 households. Our 2010 population forecast is 7961, It is unclear what impact this discrepancy may have on future planning, we believe that the system statement should reflect Shorewood's Comprehensive Plan.' Geographic Planning Area llhe system statement designates Shorewood as a "developing community".W e believe this is an oversight and Shorewood should be recognized as a "developed community", By your own definition (see page 7 of the Regional Development Framework), a developed community is one where more than 85 percent of the land is developed, and where infrastructure is well established. llhat definition fits Shorewood exactly in that the city has only 9.6 percent of its land remaining as undeveloped, and the city is entirely served by sanitary sewer. Further, with the exception of some very minor street extensions to accommodate redevelopment, the street system in Shorewood is in place n '..~ PRINTED ON RECYCLED PAPER Attachment II r - -D-R-A-F-T- CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION REQUESTING A HEARING BEFORE THE METROPOLITAN COUNCIL LAND USE ADVISORY COMMITTEE REGARDING THE SYSTEM STATEMENT FOR SHOREWOOD WHEREAS, the City of Shorewood has received the Metropolitan Council System Statement for Shorewood; and WHEREAS, the City has 60 days in which to either resolve any disagreements with the System Statement or request a hearing before the Metropolitan Council Land Use J\dvisory Committee; and WHEREAS, the City has identified a number of areas of concern regarding the System Statement, which are summarized as follows: 1. Population and household projections contained within the System Statement are inconsistent with Shorewood's Comprehensive Plan as well as the information contained in the Metropolitan Council's own website. 2. llhe City believes that its designation as a "developing community" is in error and should be revised to "developed community". 3. In light of the incorrect population and household information referenced in 1. above, the projected wastewater flows are considered unrealistically low. WHEREAS, the City's concerns have been set forth in more detail in a letter to Ann Braden, dated 7 November; NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of Shorewood that Shorewood hereby requests a hearing before the Metropolitan Land Use Committee to discuss its disagreement with its System Statement. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this ih day of November 2005. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK Attachment III It (1 J oS- Ha-Nioc,J- . .' Sp e..c(al IYk' <."fnr1 (t .:t-fe WI :t;t: 3 It " SHOREWOOD M415 - (416+417+417A+419+420) I-HOURLY DATA -EVENTII-II GOAL I 9 8 7 6 5 Q C) :t 4 3 2 1 o 8/31/05 8/31/05 9/1/05 9/1/05 9/2105 9/2105 9/3/05 9/3/05 9/4/05 9/4/05 9/5/05 9/5/05 9/6/05 9/6/05 0:00 12:00 0:00 12:00 0:00 12:00 0:00 12:00 0:00 12:00 0:00 12:00 0:00 12:00 ~ . 2007 High Actual Max IITC at $350,000 2007 potential % Risk Flow Event(1) per Excess Preliminary Inc. due to of City (mgd) mgd Surcharge(1) Surchrg.(1) Inc. Apple Valley 2.94 $ 1,029,000 $ 205,800 9.7% Arden Hills 1.43 500,500 100,100 17.2% ,f Bayport 0.28 98,000 19,600 6.5% ,f Bloomington 0.72 252,000 50,400 0.9% Burnsville 0.26 91,000 18,200 0.6% ,f Chanhassen 4.46 1,559,600 311,920 21.7% Chaska 0.82 287,000 57,400 4.5% Columbia Heights 1.17 409,500 81,900 9.9% ,f Eagan 6.03 2,110,500 422,100 11.9% Eden Prairie 3.95 1,382,500 276,500 10.2% ,f Edina 1.49 521,500 104,300 '2.9% Excelsior 0.79 277,900 55,580 42.6% Farmington 0.80 280,000 56,000 6.9% Forest Lake (2) 0 0 0 0.0% ,f Fridley 0.27 95,900 19,180 0.7% Golden Valley 5.43 1,900,500 380,100 27.0% ,f Greenwood 0.24 84,000 16,800 44.2% Hopkins 1.28 448,000 89,600 9.0% Lakeville 3.09 1,081,500 216,300 9.5% Lauderdale 0.31 108,500 21,700 20.5% Lexington (2) 0 0 0 0.0% ,f Lilydale 0.36 126,000 25,200 58.6% ,f Little Canada (2) 0 0 0 0.0% ,f Long Lake 1.30 455,000 91,000 58.4% ,f Maple Grove 1.22 427,000 85,400 2.8% Maple Plain 0.25 87,500 17 ,500 8.8% Maplewood 3.36 1,176,000 235,200 9.5% Medicine Lake 0.13 45,500 9,100 29.3% ,f Medina 0.43 151,550 30,310 25.4% Mendota 0.04 15,400 3,080 30.9% Minneapolis 103.00 36,050,000 7,210,000 24.7% Minnetonka 4.90 1,715,000 343,000 10.0% Tablei. Preliminary lITe and 2007 Surcharge: Based on data through october 5. 2005 Municipalities not appearing on this list may also have excessive III; it is recororoended that all municipalities adopt control strategies as discussed in Appendix B. ,f Analytical modeling showS a good chance for substantial increases. Table continued on next page 17 r, '" , 2007 High Actual Max IITC at 2007 Potential % Risk Flow Event(1) $350,000 per Preliminary Inc. due to of City (mgd) Excess mgd Surcharge(1} Surchrg.(1} Inc. Minnetonka Beach 0.38 $ 134,400 $ 26,880 73.9% Mound 0.16 56,000 11,200 2.0% ,f New Brighton 0.39 136,500 27,300 2.3% New Hope 0.14 49,000 9,800 0.8% ,f Newport 1.64 574,000 114,800 89.8% North St. Paul (2) 0 0 0 0.0% ,f Oakdale 2.77 969,500 193,900 12.9% ,f Orono 1.28 448,000 89,600 29.3% Plymouth 0.98 343,000 68,600 1.6% Roseville (2) 0 0 0 0.0% ,f Savage 0.82 287,000 57,400 4.5% Shoreview 1.23 430,500 86,100 5.6% ~ Shorewood 4.78 1,673,000 334,600 69.6% A - ~ South St. Paul 5.67 1,984,500 396,900 19.2% St. Anthony 3.42 1,197,000 239,400 55.1% St. Bonifacius 0.26 92,050 18,410 14.5% St. Paul 93.70 32,795,000 6,559,000 50.8% Stillwater 1.20 420,000 84,000 7.1% Tanka Bay 0.13 45,500 9,100 6.4% ,f Vadnais Heights 0.84 294,000 58,800 7.9% ,f Waconia 2.14 749,000 149,800 31.4% Wayzata (2) 0 0 0 0.0% ,f West St. Paul 1.89 661,500 132,300 10.4% White Bear Lake (2) 0 0 0 0.0% ,f White Bear Township 0.09 31,500 6,300 1.1% Woodbury 0.14 49,000 9,800 0.4% Total 275 $96,186,300 $19,237,260 . Table 1. Continued Notes: (1) These 2007 surcharge amounts will be increased if excessive III events occur after October 5, 2005 and before July 1, 2006. (2) Municipalities that appear on the list with no actual flow event numbers, have exceeded their III goals in 2001 or 2003 and, therefore, MCES believes they are vulnerable to excessive III events. ,f Analytical modeling shows a good chance for substantial increases. 18 ~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474.0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council A '" Craig W. Dawson, City Administrator <.L.L) November 3, 2005 . Use of 5795 Country Club Road for Katrina Evacuee Housing Background: The City received several inquiries about what roles it would take to assist any evacuees of Hurricane Katrina. One idea that came up several times was to make available the house at 5795 Country Club Road, which was purchased by the City in March. At a meeting, the Council indicated it would like to make the house available, but that the housing arrangements be done through an agency as the City did not have relevant expertise. Opportunity: A Shorewood resident contacted me about a program run and organized by Ascending Praise Church Relief Fund and with which Our Savior Lutheran Church was partnering. This program is designed to place families on financial self-sufficiency within 12 months. She asked if the City would be interested in making the house at 5795 Country Club Road available to this program. I related that the City was looking at the potential to use the property for an addition to City Hall, and could not be certain that the house would be available for a full year. She and the Relief Fund said that the family would need housing through the end of the school year. It seemed reasonable to assume that if any building demolition were to occur, it would be after July 1. We visited the house on October 14. They were excited about the opportunity to use it, and had already identified a client family for it and would likely fit in well with the community. Program: The program is described in the attached proposal. There are no additional responsibilities for the City, other than what would customarily be a landlord's. The Relief Fund will be the lessee, and will be responsible for payment of all utilities and insurance. The Relief Fund will ensure that the house is fully furnished, and that furnishings will be removed when vacated. There is a contact family and organization in Shorewood that will work with the tenants. Any tenant must be an evacuee from the Hurricane Katrina area. Not a Charitable Activity: The City Attorney has looked into the question of whether making the house available for this use runs afoul of State law regarding municipalities and charities. It does not. Consequently, it is not necessary to charge market rent in working with this program. Proposed Rent: The City will need to pay property taxes on the property next year if it is not used for operations of the City government. Property taxes for 2005 were nearly $3,000. I am proposing a rent of$750/month with a $1,000 damage deposit. With six-months' rent, funds will be recovered for the tax liability and for incidental wear-and~tear. n ~J PRINTED ON RECYCLED PAPER -it3B Katrina Evacuee Housing Proposal November 7,2005, Special City Council Meeting Page 2 On-the-Go Planning: Nobody involved has had experience with this type of disaster response activity. Consequently, concepts and conditions have had to be fluid, and good-faith discussions made with no guarantees. At this point, the concepts for this proposal have been sufficiently fleshed out to present to the City Council for consideration. One of the things that has not been prepared is a lease. If Council is sufficiently satisfied with the concept and wishes to proceed, it should direct the City Attorney would draw up a lease with the following conditions, and then authorize its execution subject to those terms being satisfied. . Term is through June 30,2006 . Lessee is Ascending Praise Church Relief Fund . Lessee is responsible for payment of all utilities . Lessee is responsible for maintaining the grounds and removal of snow & ice . Lessee will provide necessary insurance or proof-of~insurance . Rent is $750/month for the term of the lease . Damage deposit of$l,OOO is required . Lease is subject to termination ifused for other than program purposes (including Katrina evacuee-only tenants) Time is of the essence to relocate the family from temporary hotel lodging and time-limited FEMA assistance, and to place children in school. Background/Reference: Ascending Praise Church Relief Fund has several families placed in the Southfork Village development in Lakeville. Its management staff reports that there have been no issues with the tenants placed by the Relief Fund, and that background and criminal reference checks of the organization's officers were satisfactory. City Council Action: If the City Council wishes to proceed, Council should direct the City Attorney to prepare a lease per the conditions listed above, and authorize execution of the lease upon the satisfaction of the City Attorney. c: Katharine Kennedy Pastor Linus Nyambu OCT-31-2005 MON 12:15 PM LUTHERAN HIGH SCHOOL FAX NO. 952 854 8527 P. 01 October 31 it I 2005 THE ADMINISTR!\.TOR CITY OF SHORE:1l00D 5755 COUNTRY ~~JB ROAP, MN 55331 DEAR SIR, !Yl!. l~Elrl'AL PROPOSAL FOR THE CITY OWNED HOUSE: As you all know Ascending Praise Church Relief Fund has been look Ln!3' for facilities to rent for the Hurricane Katrina Survi"lOrs who have chosen to make Minnesota their home. We are .::u:rrently hosting 5 families in Southfork Village in th,~ (::ity of La.keville. The prog':am is funded by Christians of various denominations f)::-om all across the metro. We also have individual bU;3inesses and churches which have partnered with us to he..p the evacuees. In Shorewood we have Our Saviors ChurCh ~Uld Mark and Catharine Kennedy who are our contact partnf~rf; in this endeavor. Currentl~' ~~ are looking for a single family house for a. family of 6 pE~rsons. Our partners have indicated to us that the City 01: Shorewood have a property which could be used to host I:hi.s family tnrough the ~chool year. We believe this '~1iJ.l be a great blessing for this family The fami::.y has been here in the Twin Cities for over two months. Tile living conditions where they are at now is pathetic and \,!e feel that them having their own single family home w:ill give them such hope and rest. Ascending Praise Church Re:lief Fund shall be responsible of all leases, utilitie,s and insurance for the property. According to :i nformation we have, your property will cost $ 7 5 0 . 00 month:l y rent wi th a refundable damage depos i t of $~/OOO.OO. Th~ foundation is able to service the lease and the deposit fees up to the end of the school year. Thank you for all your help, I Sincerely, ~I i- 'r- Ascending Prai.~e Church Relief Fund Rev. Linus Nya. nbu - Program Overseer ASCENDING PRAISE CHURCH KATRINA/RITA SURVIVORS SETTLEMENT BOARD 8201 Park Avenue South Bloomington, MN 55420 Tel. 952-886-3835 Relocation and Settlement of Hurricane Katrina Survivors Ascending Praise Church, its friends and partners have gathered resources for relocation and settlement of survivors of hurricane Katrina/Rita. To help resettle the victims in our state from the hurricanes we have created a program with the needed infrastructure to completely resettle families with nothing .intotal independence. The program is composed of: Recruitment criterion: a) Client. The program in only designed for families with children. Single parents with children are considered family and thus qualify. Unmarried individuals without children are not applicable. 1) The family is required to commit to relocation to Minnesota for a minimum period of one year. 2) The parents are required to commit to work. Welfare recipients can not be in this program. 3) The parents are required to commit to work. Welfare recipients can not be in this program. 4) The school age children accept to go to school. S) Marriage or committed relationship with plans to marry is a requirement. 6) The program does not discriminate persons based on gender, race or nationality. However persons without proof of loss of property from the hurricanes cannot qualify. 7) All clients must have FEMA number and are required to go through the state emergency service center. b) What the program Offers. The program provides fully furnished town home units to all qualifying families. 1) All leases DURING TIME OF ASSISTANCE shall be in the projects name. 2) Provide THE USE of a vehicle to each family WITH A DRIVER" 'S LICENSE. 3) The project will help client find work in Minnesota. 4) The project will help all students with school placement and school supplies. 5) The project will offer every client with a companion family to help them with transition. 6) The program will help client in budgeting and personal finance. 7) The project is committed to long term social, spiritual, emotional support to all its clients. c) Program Vision: The program is designed to help people move out from poverty to financial independence with one calendar year. d) Evaluation: Every three months client's job status, income and government benefits will be compassionately evaluated to determine if, due to client's increasing self sufficiency some of the funds of compassion may be relocated to helping new clients. The client understands during evaluation the program shall decide on the bills he/she should pick. All evaluations are individually income based and they vary from family to family. The client is also aware at the last evaluation the program will be weaning out care responsibility and will help client move to an independent housing. However the client shall seek support from the program as needed. e) Transition: When the client moves to their own residence, they go with all the furniture and furnishings they used while they were in the program that year. However the program reserves the right to keep some of the items it might need for the next client. The items the program will keep will be those which client no longer need or uses. f) The Program Funding: This is a faith based program funded by thebody.of Christ in.the Twin Cities Metro. Because the program is not able to provide all the needed help, we recommend all clients to avail themselves for any government assistance such as food stamps, childcare, and medical assistance. Welfare support is not allowed. g) Client Confidentiality: The information provided to this program is to be used exclusively to assist the client relocate and settle in Minnesota EXCEPT IMMEDIATE FAMILY MEMBERS AND EDUCATIONAL, APPROPRIETE MEDICAL or GOVERNMENT AGENCIES. h) Board of directors: Members' friends and partners of Ascending Praise Church formed Katrina survivor's settlement board of directors to look into long term settlement needs. The board consists of volunteer, experts, business men/ women and individual believers who want to make a difference in survivor's lives long term. 1) The Chair - Pastor Mark Alewine ( Edina Realty) Tel. 952-447-9423 2) Treasurer - Jeff Hagen (Norwest Pilot) Tel. 952-423- 1602 3) Secretary - Cindy Alewine (Edina Realty)Tel. 952-292- 3681 4) Assistant Treasurer-John B. Wilson( Park Nicollet Clinics)Tel. 952-993-1222 5) Community Liaison Director-Jake Molone(Youth Pastor) 612-226-2214 6) Job placement Paula Mead (Regency Hospital) Tel. 952- 943-2348 7) Member..,. Prosper Ngwerume (Donaldson Ltd. )Tel. 952- 807-7230 8) Member - Brandy Anderson ( Youth Ministry) Tel. 952- 881-7185 9) Member - Kefa Arita (Regent Hospital) Tel. 952-461-5718 10) Overseer - Linus Nyambu (Snr.Pastor) - 952- 886-3835 i) The board objectives: . Secure homes/town home units for survivors. . Gather information from government (Federal, State, and Local), government agencies (FEMA) , Red Cross, Salvation army, united way, Churches etc. . Raise money to support the program. . Follow proper channel to provide secure help for the victims. . Fully furnish all homes/town homes. . Get transportation for each family. . Secure resources for care and support our guests. . Job placement . Pray. j) Cost of resettling a family: It is estimated the rent per month for a 2 bedroom town home unit in Lakeville is $899/ mo and 3 Bedrooms is 1049/mo plus $300 deposit. To create a model that will work we have secured 5 units to start with. It is estimated lease paYment of a three bedroom unit is $12,588.00 and $10,788.00 for a two bedroom unit per year not including utilities. The lease amount helps the program pay for the leases only but there is an initial cost of $8,000 - $10,000.00 to completely furnish the units. For the program to host a family we need approximately $22,588.00 plus another $1,500.00 of unexpected costs. k) Location: Southfork Village 18001 Jubilee Way Lakeville, MN 55404 888-455-3036 or 952-892-1966 Contact Person: Ann The Leased units are: . 2 two bedroom units. . 3 three bedroom units . . We the help from friends and partners we can do more. . 1) Commitment: How long are we committed to do this? According to Ascending Praise church leadership, Katrina Victims Settlement Board and our partners and friends, we can afford: To help these families for a year or until they get back to their feet again. m) Information Gathering a) Gender: How many males and female guests do we have? b) How many children do we have? c) Education needs for Children? d) Job placement needs? e) Faith matters? f) The South Folk village requirements g) Government requirements h) Medical needs i) Other n) Fully Furnish the Homes. Our clients come with nothing. Below are some of the required things needed to fully provide for our guests: a) New Warm clothing: Clients need warm clothing. b) Furniture: Our church and partners have committed resources to fully furnish all unites at no cost. It is estimated to fully furnish a three bedroom unit we will need between $8,000.00 $10,000.00 (This number changes with furniture donations or number of rooms) c} Ascending Praise Church members are committed to stock the kitchens with basic items and caned foods and toiletries. Without donations this figure could range from $800.00 to more than a $1000.00 o} Companion Families: Katrina Settlement Board has recommended that each family hosted will need at least two companion families to help them situated in Lakeville. We currently have enough families signed up for the first five families. We will need more companion families as we get more families to host. Note: The companion families are committed families to help in the transition the victims into our state and city by making our guests comfortable. These companion families will be available as needed to help in orientation to places such as getting them to grocery store, Hospital, the school district office, and such things. We believe, it is crucial to have committed families to help our guests in different ways to make them feel loved and cared for. It is our duty asa body of believers and as the people of Minnesota to make these survivors experience the Minnesota love in its fullness. p} Partnerships. This project requires long term financial grace to make it happen. Evacuees have needs beyond what we can prepare for. Without networking with the government agencies, the county, city, churches and others it will be difficult to succeed. We need all our partners to come on board to demonstrate positive Minnesota nice and Christian brotherhood by sharing our resources generously. It is important to note, reports indicate 60% to 70% of the people who have been displaced, have lost someone or they know someone who dead in this hurricane. All teams must be extra sensitive to the needs of these people and that's why it is important to work along side experts such as counselors, mental health personnel, pastors and others trained in handle disaster victims. Our work in this project is to serve the survivors in areas where experts are not needed. We will not give any legal or health advice. Legal and health issues need to be referred to the appropriate personnel in the county or city. q} Transportation. According to what we now know, most the evacuees lived in the inner city where the public transportation was readily available. Here in the city of Lakeville, public transportation is not very good. To serve our guests well, Ascending Praise Church, has offered: One 15 passenger van to be used .. for serving our guests. The church is willing. to maintain all vehicles and come up with a gas budget. For this season, Jake Molone who is our Liaison director will also be in charge of all vehicles. r} Job Placement. We would like to encourage our guests to seek work opportunities our city offers. To look into work possibilities, the board has assigned Paula Mead to begin listing down businesses and the contact person in our city of Lakeville and beyond. Since we have transportation lined up already, it makes it so much easier to transport our guests back and forth to work until the time they are able to drive by themselves. s} Funds. Though Ascending Praise church has capabilities to resettle 5 families, this is a big and long time commitment. There are a lot of issues we cannot predict right away. There remain a lot of questions unanswered. t} Prayer Request We are praying hard trusting time will provide answers we need. To separate this project from our church, we opened Ascending Praise Relief Fund. Jeff Hagen of Northwest airlines is the Treasurer and John B. Wilson of Park Nicollet Health Systems his assistance. We are asking all agencies; members of the church, partners, and everyone from everywhere to help us help more people. . .' October 31 sl , 2005 THE ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD, MN 55331 DEAR SIR, RE: RENTAL PROPOSAL FOR THE CITY OWNED HOUSE: As you all know Ascending Praise Church Relief Fund has been looking for facilities to rent for the Hurricane Katrina Survivors who have chosen to make Minnesota their home. We are currently hosting 5 families in Southfork Village in the city of Lakeville. The program is funded by Christians of various" denominations from all across the metro. We also have individual businesses and churches which have partnered with us to help the evacuees. In Shorewood we have Our Saviors Church and Mark and Catharine Kennedy who are our contact partners in this endeavor. Currently we are looking for a single family house for a family of 6 persons. Our partners have indicated to us that the City of Shorewood have a property which could be used to host this family through the school year. We believe this will be a great blessing for this family The family has been here in the Twin Cities for over two months. The living conditions where they are at now is pathetic and we feel that them having their own single family home will give them such hope and rest. Ascending Praise Church Relief Fund shall be responsible of all leases, utilities and insurance for the property. According to information we have, your property will cost $750.00 monthly rent with a refundable damage deposit of $1,000.00. The foundation is able to service the lease and the deposit fees up to the end of the school year. Thank you for all your help, Sincerely, Ascending Praise Church Relief Fund Rev. Linus Nyambu - Program Overseer