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101005 CC Reg AgP . . . '.'., . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 10, 2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love_ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, September 26,2005 (Att.- Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing - Appointment of City Engineer (Att. - City Administrator/Public Works Director's memorandum, Resolution) C. Setting the Date for the Annual Appreciation Event (Att.- Deputy Clerk's memorandum) D. Accept Proposal for Engineering Services for SE Area and Amesbury Well (Att. - Public Works Director's memorandum) E. Approval of Change Order #1 for Badger Well Improvement Project (Att.- Public Works Director's memorandum, Resolution) F. Approval to Allow Storage Trailer at Southshore Community Center(Att. - Planning Director's memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS 6. PUBLIC HEARING . . CITY COUNCIL AGENDA - OCTOBER 10, 2005 PAGE 2 OF 2 7. PARKS - Report by Representative 8. PLANNING - Report by Representative 9. GENERAL/NEW BUSINESS A. LMCC 2006 Budget Presentation by Sally Koenecke, LMCC Administrator (Att. - City Administrator's memorandum) B. Parks Foundation's Commitment regarding Eddy Station (Att. - Board of Director's memorandum) C. Proposal Regarding SLMPD (Att. - City Administrator's memorandum) 10. ENGINEERING/PUBLIC WORKS A. Request Amendment to SE Area / Amsbury Improvement Projects (Att. - Public Works Director's memorandum) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff . 1. County Road 19 Intersection B. Mayor & City Council 12. ADJOURN . . . CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 10 October 2005 . A City Council Work Session is scheduled for 5:30 P.M. Food will be provided. . Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: Staffing - Staff recommends adoption of the resolution appointing Holly Wilson to the City Engineer position. Her tentative start date is November 1. . Agenda Item #3C: This motion sets Friday, December 2,2005, as the date for the annual Appreciation Event.. Agenda Item #3D: WSB has submitted a proposal for design, administration, and construction engineering for the interconnection of the SE Area and Amesbury Water Systems, and the extension of water for Suburban Drive, as a bid alternate. Staff is recommending approval of the proposal. . Agenda Item #3E: Staff is recommending approval of the Resolution that accepts Change Order 1 for the Badger Well Facility. Agenda Item #3F: Bob Gagne, on behalf of the Southshore Center, has asked for permission to keep a small enclosed trailer on their property to house donations for their attic sale. They do have plans to build a utility shed for the site; however, due to the construction activities occurring at the Badger Well site, I am suggesting that they be allowed to use the trailer one more time. Agenda Item #9A: Sally Koenecke, Administrator of the Lake Minnetonka Communications Commission (LMCC), will present the LMCC's 2006 Budget. The LMCC is a 16-city joint powers organization that administers cable franchises (currently just one) for its . members. No tax dollars go to the LMCC's revenues. Approval of the proposed budget by simple majority of the member cities is sufficient to make it effective. Staff recommends approval of the 2006 Budget for the LMCC. . Agenda Item #9B: The Shorewood Parks Foundation is requesting that the City Council agree with its request to be relieved of the balance of its commitment to fund Eddy Station. The Park Commission has recommended that the City Council take this formal action. n 'o.J PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of October 10, 2005 Page 2 of2 The Foundation believes it will be more successful ifit can focus its energies on new projects. Agenda Item #9C: There is a new proposal, this one too endorsed by the SLMPD Coordinating Committee, to resolve the issues among the member cities regarding their joint police force. It calls for the formation of a non-binding arbitration panel to pass Solomon-like judgment on the allocation of funding to the member cities, with some pre- determined paths of action depending on whether all cities agree or any city decides not to agree to abide by the funding allocation. The proposal had extensive discussion by the Excelsior City Council at its October 3 meeting, but resulted in no action being taken. The following night, the Greenwood City Council had briefdiscussion but took no action, too (citing the lack of action by Excelsior). Staff suggests that the Council either approve or take no action on the proposal at this time. Agenda Item #10A: This item will be delivered under separate cover. . . . . . 4 . . . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 26,2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING ~ Ii. Mayor Love called the meeting to order at 7:02 P.M. A. Roll Call Present: Mayor Love, Councilmernbers Lizee, Turgeon, and Wellens; Planning Director Nielsen (Acting Administrator); Assistant City Attorney Mayeron, and Engineer Brown Absent: Councilmember Callies; Administrator Dawson and Finance Director Burton B. Review Agenda Lizee moved, Wellens seconded, the Agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, September 12, 2005 FT Wellens moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of September 12, 2005, as presented. Motion passed 4/0. B. City Council Work Session Minutes, September 12, 2005 Lizee moved, Wellens seconded, Approving the City Council Work Session Meeting Minutes of September 12,2005, as presented. Motion passed 4/0. 3. CONSENT AGENDA Turgeon moved, Wellens seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing - no action required Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS None. '~dA CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 2 of 9 6. PUBLIC HEARING There were no public hearings scheduled. 7. PARKS A. Report on the September 13, 2005, Park Commission Meeting Chair Davis reported on the actions taken and motions considered at the September 13, 2005, Park Commission Meeting (as detailed in the minutes of that meeting). She also noted the resignation of Commissioner Wagner due to work constraints, and further noted he would be greatly missed by the Commission because he gave so freely of his time in the volunteer role. She stated he was very active outside of the Commission meetings, and he would still like to remain part of the "Friends of the Park Commission" activities. 8. PLANNING Commissioner Guiffke reported on matters considered and actions taken at the September 20, 2005, Planning Commission meeting (as detailed in the minutes of that meeting). In response to a question by Councilmember Turgeon regarding recent municipal lawsuits regarding signage issues, Planning Director Nielsen stated City ordinances were in place to restrict such frivolous lawsuits and further legal review was underway by the City Attorney. A. C.U.P. for Accessory Space Over 1200 Sq.Ft. Applicant: Vernon Compton Location: 25765 Smithtown Road Planning Director Nielsen explained the applicant had applied for a conditional use permit to construct accessory space in excess of 1200 square feet on the property located at 25765 Smithtown Road. Mr. Compton proposed building a new utility shed to the west of an existing shed that was west of the house on the property. Since the area of the shed, combined with the existing shed and an existing attached garage, exceeds 1200 square feet, a C.D.P. was required. The property was zoned R-1C, Single-Family Residential and contained 59,961 square feet of area. He explained the site was occupied by the owner's home and attached garage, and a 20' x 27.8' shed. The existing garage contained 720 square feet. The existing shed contained 667 square feet. Adding the proposed 10' x 20' shed adds 200 square feet for a total area of 1587 square feet. The new shed will be approximately 30 feet from the south side of the site and 70 feet from the H.C.R.R.A. trail that forms the northerly boundary of the property. Director Nielsen also noted the existing home contained a little more than 1800 square feet of floor area above grade. Planning Director Nielsen then stated that based upon the preceding analysis, it was recommended that the applicant's request for a conditional use permit be granted, subject only to the standard warning that such structures were for residential use only, and that any type of home occupation conducted within an accessory building must obtain a separate permit. . . . . . Lizee moved, Wellens seconded, Adopting RESOLUTION NO. 05-087, "A Resolution Granting a . Conditional Use Permit for Additional Accessory Space for Vernon Compton, 25765 Smithtown Road." Motion passed 4/0. f CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 3 of9 . . . B. Rezoning from R-1A, Single-Family Residential to R-1C, Single-Family Residential Applicant: Mark Kennedy Location: 23975 Yellowstone Trail Planning Director Nielsen explained the applicant, Mark Kennedy, owned the property at 23075 Yellowstone Trail. He had requested a rezoning of the property from R-1A, Single-Family Residential to R-2A, Single and Two-Family Residential, to facilitate a subdivision of the property into two lots. The subject property contained 44,045 square feet of area and was currently occupied by Mr. Kennedy's house and a detached garage. He noted the land use and zoning surrounding the property to the north included single-family residential, zoned R-IA; to the east included Lake Linden (wetland), zoned R-1C; to the south included two-family dwelling, zoned R-2A; and to the west included single-family residential, zoned R-1A. Planning Director Nielsen then displayed a zoning map of the area, noting there were several possibilities for rezoning that would be logical for this property. He also stated evaluation of any rezoning request should be based upon the Comprehensive Plan. In addition, it was important to understand if the property could be developed under the proposed zoning. With respect to the Comprehensive Plan, the current land use designation for the sit was "Low Density Residential, 1-2 Units Per Acre". Since the property south of the applicant's was zoned R-2A, the rezoning could be viewed as a logical extension of that zoning. The R-2A district allowed two-family dwellings on 30,000 square-foot lots or single-family homes on 20,000 square-foot lots. The applicant had indicated that he wished to subdivide the property into two single-family lots. He went on to explain that while the current application did not include a request for subdivision, it was important to consider how the property could be developed under the proposed zoning. He also noted the applicant had not yet submitted a plan showing how the property could be divided, however, his request letter indicated the two future lots would contain 18,500 and 19,500 square feet of area. This was inconsistent with the survey of the property that showed a total area of 44,045 square feet. . Planning Director Nielsen then stated Staff had taken the liberty of considering two alternatives for division of the property. Both alternatives appeared to comply with the dimensional requirements of the R-2A district (minimum 100 feet of width, measured at the building line, and 120 feet oflot depth), and appeared to comply with the minimum lot area requirement of 20,000 square feet. He explained that the first alternative was more conforming, and should the concrete patio on the east side of the home be reduced in size, the property would comply with R-2A setback requirements. He further explained that the second alternative resulted in the garage being too close to the rear property line. Planning Director Nielsen also explained a third alternative had been proposed by the applicant that included a "gerrymandered" lot line that was not typically utilized in subdivision situations. He concluded by stating that should the applicant demonstrate that the proposed lots can, in fact, be subdivided in compliance with R-2A standards without any variances, the request should be viewed favorably. . Mark Kennedy, applicant, stated he was prepared to answer any questions the Council might have had of him. Councilmember Lizee questioned the location of the driveway on the proposed properties. Planning Director Nielsen explained that should the property be split in the north to south direction, the driveway should be located as far west as possible, and with the west to east rearrangement, the driveway should be CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 4 of 9 located as far south as possible. In both cases, he recommended sight lines be considered as well as location placement of the driveway. Mr. Kennedy stated the north to south lot line arrangement would include a logical driveway placement directly across from the neighbor to the north. Councilmember Wellens stated he remained concern about increasing the City's density in a "piecemeal" fashion, especially since this area already functioned with increased traffic. He also noted the Comprehensive Plan advised against zoning in this way and he was a bit hesitant to support such action. Councilmember Turgeon agreed. Mayor Love stated he viewed this property as an edge piece to either zoning district in the vicinity, and thus, could be easily extended. He also stated this property provided a logical transitional area for zoning. However, he would not support spot zoning. Councilmember Turgeon stated she thought the R-2A district was better fit in this case than the R-IC zoning. Lizee moved, Turgeon seconded, Adopting ORDINANCE NO. 417, "An Ordinance Amending Section 1201.09 Subd. 2 of the Shorewood Zoning Code-The Shorewood Zoning Map." Motion passed 4/0. C. Rezoning from C-3, General Commercial to R-1C, Single-Family Residential Applicant: City of Shorewood Location: 5745 Country Club Road (Badger Well site) Planning Director Nielsen explained that in May ofthis year, the City approved a Conditional Use Permit for a new well building for the Badger Well site, located next to the South Shore Senior Community Center. One of the conditions of that approval was that the property should be rezoned from its current C- 3, General Commercial zoning to RI-C, Single-Family Residential. He also noted that once the Council had approved an ordinance amending the zoning, the property would then be legally combined with the rest of the City property associated with Badger Field. Wellens moved, Turgeon seconded, Adopting ORDINANCE NO. 418, "An Ordinance Amending Section 1201.09 Subd. 2 of the Shorewood Zoning Code-The Shorewood Zoning Map." Motion passed 4/0. D. Minor Subdivision Applicant: Scott Henry Location: 24835 Yellowstone Trail Planning Director Nielsen explained the applicant, Scott Henry, was the owner of the property located at 24835 Yellowstone Trail. Mr. Scott had requested approval of a minor subdivision, splitting the property into two lots. He went on to explain the property was zoned R-1C, Single-Family Residential and contained 54,779 square feet of area. It was occupied by Mr. Henry's home situated on the westerly half of the property. The proposed lots would be 21,464 square feet and 38,315 square feet (with the house) in area. . . . . . Planning Director Nielsen also explained the subject property was originally platted as Lot 3 and Lot 4, . Block 1, Deerfield Addition. Many years ago the two lots were legally combined into a single parcel. This request for resubdivision of the lots into two building sites simply separated them back to their . . . . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 5 of9 original configuration. Both of the proposed lots complied with the requirements of the R-lC zoning district. Both the existing home and the proposed home complied with R-lC setback requirements. Mr. Henry had provided hardcover calculations for the lot with the existing home on it. At 19.04 percent, this was well within the maximum allowed by Shorewood's Zoning Code. In addition, at staffs request, the applicant had provided legal descriptions for drainage and utility easements, 10 feet around each of the lots. Prior to City Council review of the request, the applicant should provide deeds for the required easements. Also, City records indicated the property was only served with one sewer connection. However, there was a manhole located in front of the property into which another connection can be made at such time as a new home was built on the property Planning Director Nielsen recommended the minor division be approved subject to the following: 1. The applicants must provide deeds for drainage and utility easements, 10 feet wide around each lot. 2. The applicants must provide an up-to-date (within 30 days) title opinion for review by the City Attorney. 3. Prior to release of the resolution approving the request, the applicants must pay one park dedication fee ($2000) and one local sanitary sewer access charge ($1200). 4. Since the division itself does not result in the removal of any trees from the property, tree preservation and reforestation could be addressed at the time of application for building permits. Scott Henry, applicant, stated he would be happy to answer any questions the Council had of him on this matter. Planning Director Nielsen explained the applicant, Scott Henry, was the owner of the property located at 24835 Yellowstone Trail. Mr. Scott had requested approval of a minor subdivision, splitting the property into two lots. He went on to explain the property was zoned R-1C, Single-Family Resideritial and contained 54,779 square feet of area. It was occupied by Mr. Henry's home situated on the westerly half of the property. The proposed lots would be 21,464 square feet and 38,315 square feet (with the house) in area. Planning Director Nielsen also explained the subject property was originally platted as Lot 3 and Lot 4, Block 1, Deerfie1d Addition. Many years ago the two lots were legally combined into a single parcel. This request for resubdivision of the lots into two building sites simply separated them back to their original configuration. Both of the proposed lots complied with the requirements of the R-1C zoning district. Both the existing home and the proposed home complied with R-1C setback requirements. Mr. Henry had provided hardcover calculations for the lot with the existing home on it. At 19.04 percent, this was well within the maximum allowed by Shorewood's Zoning Code. In addition, at staffs request, the applicant had provided legal descriptions for drainage and utility easements, 10 feet around each of the lots. Prior to City Council review of the request, the applicant should provide deeds for the required easements. In addition, City records indicated the property was only served with one sewer connection. However there was a manhole conveniently located in front of the property into which another connection can be made at such time as a new home was built on the property Planning Director Nielsen recommended the minor division be approved subject to the following: 1. The applicants must provide deeds for drainage and utility easements, 10 feet wide around each lot. CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 6 of9 ,. . 2. The applicants must provide an up-to-date (within 30 days) title opinion for review by the City Attorney. 3. Prior to release of the resolution approving the request, the applicants must pay one park dedication fee ($2000) and one local sanitary sewer access charge ($1200). 4. Since the division itself does not result in the removal of any trees from the property, tree preservation and reforestation could be addressed at the time of application for building permits. Scott Henry, applicant, stated he would be happy to answer any questions the Commission had of him on this matter. Councilmember Turgeon clarified easement locations within the information provided by Staff. Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 05-088, "A Resolution Approving . Subdivision of Real Property for Scott Henry, 24835 Yellowstone Trail." Motion passed 4/0. E. Minor Subdivision/Combination -- Lot Line Rearrangement Applicants: Dan Ohland, Robert Gutierrez, and Chris Putnam Locations: 25070 Smithtown Rd. and 5615 & 5635 Fairway Drive Planning Director Nielsen explained Dan and Keelo Ohland owned the property at 25070 Smithtown Road. The Ohlands proposed splitting off the northerly 236 feet of their property to sell it to Robert . Guttierrez and Christopher Putnam, whose properties were located immediately to the west at 5615 Fairway Drive and 5635 Fairway Drive, respectively. The request was for a minor subdivision and combination to rearrange the lot lines between the respective parcels. All subject properties were zoned R-IC, Single-Family Residential, and were occupied by the owners' houses. In addition, the Ohland property had been occupied by his excavation business that was subject to discontinuance pursuant to an interim use agreement approved in 2002. Director Nielsen then explained the existing and proposed lot areas of the three parcels. . He went on to explain the proposed division/combination complied with the requirements of the R-IC zoning district and appeared to benefit all three property owners. The Ohlands were able to dispose of relatively unusable land to the north of their house, while the Gutierrez and Putnam lots were increased in area, resulting in larger back yards for those two lots. He also stated the Ohland property had been occupied for years by an excavation business. In 2002, the City approved an interim use permit, allowing the Ohlands to make certain improvements to their nonconforming property, provided the business would be eliminated by 17 October of this year. As part of removing the business, a significant amount of driveway and parking area would be removed. This would bring the hardcover on the Ohland parcel to 32.9 percent, in compliance with zoning requirements. Planning Director Nielsen complimented the neighbors on resolving this situation to provide amenable solutions for all and recommended that the division and combination be approved, subject to the following: 1. The applicants must provide drainage and utility easements 10 feet around each of the newly described parcels. These easements have been described for the Gutierrez and Putnam lots, but . . . . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 7of9 not for the Ohland parcel. It was worth noting that Gutierrez and Putnam may, at some future date wish to request partial vacations of the existing easements on their lots. 2. The applicants must provide up-to-date (within 30 days) title opinions for review by the City Attorney. 3. Unless the portions of driveway and parking areas on the Ohland property could be removed prior to recording the division and combination, the applicants must submit a bid for completing the work, from which a letter of credit or cash escrow would be required (1.5 times the bid). This work should be completed by 1 November 2005. 4. Since no new lots were being created, there were no park dedication or local sanitary sewer access charges associated with the approval. 5. Items 1 and 2, above must be completed prior to the Council meeting at which the request was to be considered. Once approved by the Council, the applicants had thirty days to record the lot line rearrangement and new easements. In response to a question by Councilmember Turgeon, Mr. Ohland explained he had been working on getting the driveway shrunk to its normal size, the business previously on site had been moved to a different location and the conditions of the interim use agreement for the property had been met at this time. Wellens moved, Lizee seconded, Adopting RESOLUTION NO. 05-089, "A Resolution Approving Subdivision and Combination of Real Property for Ohland, Putnam, and Gutierrez, 5615 and 5635 Fairway Drive." Motion passed 4/0. F. Approval of Final Plat - Lake Virginia Woods Planning Director Nielsen explained this item had been removed from a previous agenda because the owners of the adjacent properties were in dispute regarding clean up of "dump" materials on the site. Since the two owners had now agreed on the issues in dispute as specified in the development agreement, he explained lots 9 through 13 would need to have clean up procedures that would comply with Minnesota Pollution Control Agency(MPCA) standards. Various Councilmembers requested clarification on clean up issues. Turgeon moved, Wellens seconded, Adopting RESOLUTION NO. 05-090, "A Resolution Approving the Final Plat of Lake Virginia Woods," subject to review and approval by the Minnesota Pollution Control Agency and Authorizing Execution of the Development Agreement for Lake Virginia Woods." Motion passed 4/0. 9. GENERALINEW BUSINESS A. Park Commission Appointment Engineer Brown explained due to the resignation of Commissioner Wagner, a seat on the Park Commission was now vacant. Staff had contacted Robert Hensley of 28110 Woodside Road regarding interest in filling this vacancy. Mr. Hensley had affirmed his interest. Engineer Brown noted the term of this seat went through February 28, 2006. CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 8 of 9 Councilmember Turgeon thanked all Commissioners and interested parties for applying for this position . in the past as all volunteers were appreciated for Commission seats. She also explained diversity was quite important on the Commissions so that all interests of the City could be represented when considering decisions in the City parks that would impact all residents. She encouraged area senior citizens to apply as well. Engineer Brown stated, that if the draft resolution were approved, Mr. Hensley would be appointed to the Park Commission seat from September 26, 2005, through February 28, 2006. Turgeon moved, Wellens seconded, Adopting RESOLUTION NO. 05-091, "A Resolution Making Park Commission Appointments." Motion passed 4/0. 10. ENGINEERING/PUBLICWORKS. No Engineering and Public Works items were presented. 11. STAFF AND COUNCIL REPORTS . A. Administrator & Staff Planning Director Nielsen stated the City had received a complaint regarding a business operating out of a temporary structure along Highway 7. He explained that this business was actually located in Chanhassen. In response to a question by Mayor Love, Acting Administrator/Planning Director Nielsen stated several . small signs had been collected in recent weeks as people had placed them in the public right-of-way areas without approval. 1. County Road 19 Intersection Engineer Brown explained the County Road 19 intersection project continued to proceed; however, it was necessary to close Smithtown Road to through-traffic for three weeks from the American Legion property driveway to Eureka Road. Several steps had been taken in recent weeks to work with the Minnetonka . School District to ensure buses could get through the roadway as needed. Residents were encouraged to utilized alternative routes. Engineer Brown also noted there would be significant paving work done to County Road 19 south from the Narrows Bridge through Tonka Bay to the northerly edge of the County Road 19 project. Residents should expect delays and allow extra time for travel in these designated areas. Mayor Love thanked Engineer Brown and Staff for all the hard work put into this project. B. Mayor & City Council Mayor Love noted there would be a meeting of the Excelsior Fire District Governing Board on Wednesday, September 28, 2005, at 7:00 P.M. at the Public Safety Building. A South Lake Minnetonka Police Department Coordinating Committee meeting would be held on Friday, September 30, 2005, at 10:00 A.M. at the Public Safety Building as well. . . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 26, 2005 Page 9 of9 12. ADJOURN Wellens moved, Turgeon seconded, Adjourning the City of Shorewood Regular City Council meeting of September 26, 2005, at 7 :58 P.M. Motion passed 4/0. RESPECTFULLYSUBNUTTED, Sally Keefe, Recording Secretary ATTEST: . Bradley J. Nielsen, Planning Director . . . Woody Love, Mayor . . . . . PAYABLES APPROVALS For 10/10105 Council Meeting Prepared b;:-:":2,iJ;; 7 ~/l:;& 'L...- Date: !V Micheile T. Nguy ! ~ r. Accounting Clerk Reviewed by: ~~ Date: /{J/&6~5 Bonnie Burton, Fina Date: j{).Of,.tJr son, City Administrator --#3Ft PAYROLL APPROVALS For 10/10/05 Council Meeting ! Prepared by:7~ / It.~ ~ -i'i If';:: v Date: /0/ 0/ tD Michelle T. Nguyen rV Accounting Clerk ~ ~. Date: /[l/o6ks Reviewed by: Bon~ie.... urt. ~n F~./e Director ~. _/~. / .- Approved by: . ./' Craig son, City Administrator Date: ~ . . . . . '( . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewQod.mn.us MEMORANDUM TO: City Council FROM: Craig W. Dawson, City Administrator c.l> Larry Brown, Director of Public Works/City Engineer DATE: October 6, 2005 SUBJECT: Appointment of City Engineer In 2004, the City Council approved a restructuring of the Public Works Department. The Director of Public Works/City Engineer position would be split, such that the DPW/CE position would become the Director of Public Works, and a new full-time position of City Engineer under the DPW would be created. Earlier this year, staff undertook the search for the City Engineer position. A tentative offer was extended to a candidate and it was accepted. Within a few days, the candidate withdrew acceptance ofthe offer. In August, the position was re-advertised in state professional publications and the Star Tribune. A panel consisting of Craig Dawson, Larry Brown, Brad Nielsen, and Dave Hutton (of WSB & Associates) interviewed three candidates. (A fourth candidate was selected to be interviewed, but that person decided to withdraw candidacy.) It was our unanimous choice that Holly Wilson should be recommended for appointment to the position of City Engineer. We believe that Ms. Wilson's combination of experience, approach to issues, and service orientation mesh well with Shorewood's values and expectations of its staff. Ms. Wilson holds an engineering degree from Iowa State University. She has experience working directly for two municipalities. She also spent several years assigned and officing in the City of Lino Lakes, a client of a consulting engineer firm. Ms. Wilson has also worked for private engineering firms. Reference checks were satisfactory. Ms. Wilson will be taking the professional engineer examinations this month, and is pursuing a master's in public administration degree at a local . university. n '"'~ PRINTED ON RECYCLED PAPER :#-35 City Engineer Appointment October 10,2005, City Council Meeting Page 2 The posItIon announcement was posted with salary dependent on qualifications, and requiring professional engineer registration or attainment within six months. Given the qualifications, a tentative offer was made of a $60,000 salary, with a $5,000 increase upon attainment of professional registration, and a six-month probation period. The City's schedule of benefits would also apply. Ms. Wilson has accepted the tentative offer. Recommendation: Staff is recommending approval of the resolution that makes appointment to the position of City Engineer for the City of Shorewood. " . . . . . . . . . . . CITY OF SHOREWOOD RESOLUTION NO. 05- A RESOLUTION MAKING APPOINTMENT TO THE OFFICE OF CITY ENGINEER WHEREAS, the position of Director of Public Works/City Engineer is currently held by Larry Brown; and WHEREAS, the 2005 General Fund Budget has accounted for the separation of the Director of Public Works and City Engineer positions; and WHEREAS, an Interview Committee has interviewed three candidates for the position of City Engineer, and WHEREAS, said Interview Committee has identified Holly Wilson as the most qualified candidate for the position of City Engineer. NOW, THEREFORE BE IT RESOLVED, that Holly Wilson be appointed City Engineer for the City of Shorewood. BE IT FINALL Y RESOLVED that said appointment shall become effective on the first day of employment by the City. ADOPTED by the City Council of the City of Shore wood this 10th day of October, 2005. Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: October 3, 2005 FROM: Mayor and City Council Members Jean Panchyshyn, Executive Secretary/Deputy Clerk ~ . TO: CC: Craig W. Dawson, City Administrator RE: Annual Appreciation Event . It is time to begin making plans for the annual Appreciation Event. Friday, December 2nd is available and has been reserved at the Minnetonka County Club. For the past few years, the first Friday in the month has been the date set for this event, and it has always had a very good turnout. . Council Action A motion setting the date of Friday, December 2,2005, for the annual Appreciation Event. . :ff3C #. ~J PRINTEO ON RECYCLED PAPER .. CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM . DATE: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public W orks ~ October 6, 2005 TO: FROM: RE: Accept Proposal for Engineering Services for the Interconnection of the SE and Amesbury Water Systems. Attachment 1 is the proposal for professional services from WSB and Associates, Inc., for the interconnection of the SE Area and Amesbury Water Systems, as shown in Attachment 2. . The fees for design, geotechnical borings, contract administration, and construction engineering for the interconnect portion of, the project is $81,756. For this type of project, it is anticipated that the design, administration and construction engineering costs typically range between 15-19 percent of the construction costs (for this size and type of project). In this instance, construction costs are estimated at $644,000. This yields a 12.7 percent cost for engineering and construction services. Therefore, . Staff is recommending approval of this proposal. . At staffs direction, the proposal also contains an "add alternate item" for the Suburban Drive portion of the project. Staffrecomrnended that this be broken out separately, pending decisions regarding sthe extension of municipal water to the Parkview Crossing portion of the project. Following the analysis above, the cost of construction for this portion is estimated at $303,000. Costs for engineering services within the proposal are $33,744. This yields a percentage of 11.1 percent. Therefore, staff recommends approval. Recommendation Staff is recommending approval ofthe proposal for engineering services from WSB and Associates for the SE Area - Amesbury Interconnection, dated October 4,2005. . 4f: ,3D #. '-: . PRINTED ON RECYCLED PAPER "'.. ~ WSB . RECEIVED Infrastructure I Engineering I Planning I Construction OCT .. 5 2005 . CITY OF SHOREWOOD 701 Xenia Avenue South . Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 & Associates. Inc. October 4, 2005 Mr. Larry Brown, P .E. City Engineer & Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Proposal to Provide Design, Bidding and Construction Phase Engineering Services for connection of the SE water system to the NE water system. . City of Shorewood, MN WSB Project No. 1608-04 Dear Mr. Brown: WSB & Associates, Inc. (WSB) is pleased to provide you with the following proposal for engineering services to assist the City of Shorewood (City) with the design, bidding and . construction of watermain to connect the City's Southeast water system to their Northeast water system. As discussed in our meeting of Thursday, September 29,2005, connection of the Southeast and Northeast water systems will consist of extending a 12-inch watermain northwest along St. Albans Bay Road and then northeast along Manor Road. The two water systems will be connected by tying this 12-inch watermain to an existing 12-inch watermain near the intersection of Excelsior Blvd. and St. Albans Bay Road and to an existing 8-inch watermain near the intersection of Manor Road and Knights Bridge Road. An add alternate fee is included in this proposal letter for the design, bidding and construction of . watermain that will extend north along Suburban Drive. This watermain will connect to the new 12-inch watermain near the intersection of Manor Road and Suburban Drive and extend north along Suburban Drive approximately 1,525 feet to serve proposed development in that area. As discussed in our September 29, 2005 meeting, we propose to combine this project with the Timber Lane watermain project and bid the two projects together. Interim construction completion dates will be included in the contract documents to instruct the contractor that the Timber Lane watermain project will need to be completed to a specified point prior to relocating equipment from that project and beginning construction on the SE and NE water system connection project. For this project, Kevin Newman will serve as the Project Manager and will be responsible for the overall technical design of the project and coordination. He will also manage the project during constr:uction. Kevin will be the City's day-to-day contact for this project. Justin Messner will be responsible for preliminary and final design, and the preparation of plans and specifications for the construction proj ect. . ATTACHMENT 1 WSB Proposal K:\01608-04\AdminIDocs\Design Proposal LTR-LBrowll-l00405.doc I' IS CI d Mlnneapo IS 1. ou Equal Opportunity Employer . . . . . City of Shorewood October 4, 2005 Page 2 Dave Hutton will continue to serve as the overall Client Manager for the City of Shorewood. Mr. Hutton's role on this project will be to provide oversight and quality assurance. Mr. Hutton will remain involved to the level necessary to ensure that the project will be completed on time and within budget, and will be of the highest quality. The following is a proposed project scope of services: Design Phase We will hold at least one project meeting during the design phase to incorporate Shorewood's design ideas into the technical documents. The following tasks will be included in the design phase: . Perform design survey and prepare topographic base map, . Geotechnical Exploration (performed by American Engineering Testing, Inc. as a sub consultant to WSB), . Prepare preliminary plans and specifications for watermain construction, . Prepare preliminary plans and specifications for street reconstruction, . Submit preliminary plans and specifications to the City for review and comment, . Attend preliminary design review meeting with the City, . Finalize the plans and specifications, incorporating the City's review comments, . Assist the City in conducting one neighborhood meeting, . Submit finalized plans and specifications (up to 3 sets) to the City for City Council's authorization to bid, . Prepare updated cost estimate based on detailed design, and . Attend City Council Meeting. Preparation of easements is not included. If required, preparation of easements can be prepared at our standard hourly rate. Bidding and Contract Award Phase WSB's services during the bidding and Contract Award phase of the project will include: . Coordinate project advertisement, . Issue Bidding Documents, . Answer Bidder's questions, . Issue Addenda if required, . Attend the public bid opening, . Prepare tabulation of bids, and . Provide recommendation for award. Construction Phase WSB will provide full-service construction administration services for this project, acting as the primary contact for the contractor. Our services will include: . Preparing Contract Documents, . Coordinate and attend the pre-construction meeting, . Construction Staking, . Reviewing and processing of shop drawings and submittals, . Monitoring contractor's progress, K: \0 1 608-04 \Admill IDocs\Design Proposal LTR -LBrown-l 00405. doc City of Shorewood October 4, 2005 Page 3 . . Addressing contractor's questions during construction, . Processing partial pay estimates, . Preparing record drawings and final closeout paperwork, and . Perform Construction Observation (Full-time during watermain construction and street reconstruction and half-time during cleanup). Proposed Base Fee We propose to pe~form the defined tasks as they relate to the watermain to connect the southeast water system to the northeast water system on an hourly basis for an estimated fee of $81,756.00. We will bill at our customary hourly rates (see attached). The estimated fee is broken down as follows: Total Estimated Base Fee $32.750.00 $2,732.00 $46.274.00 $81,756.00 . Design Phase including Geotechnical Exploration Bidding and Contract Award Phase Construction Phase Proposed Add Alternate Fee We propose to perform the defined tasks as an add alternate for design, bidding and construction of the watermain that will extend north along Suburban Drive on an hourly basis for an estimated fee of $33,774.00. Our fee assumes that the plans and specifications for watermain along Suburban . Drive will be incorporated into the plans and specifications for the watermain,along St. Albans Bay . Road and Manor Road and not as a separate set of documents. We will bill at our customary hourly rates (see attached). The estimated fee is broken down as follows: Design Phase including Geotechnical Exploration (Two additional borings) Bidding and Contract Award Phase Construction Phase Total Estimated Add Alternative Fee $13,393.00 $627.00 $19.754.00 $33,774.00 . If the Developer chooses to perform the design, bidding and construction administration for the watermain along Suburban Drive and WSB is responsible for only construction observation, we propose to perform the construction observation on an hourly basis for an estimated fee of $11,385.00~ Schedule We anticipate that Design and Bidding of this project will be completed by February 1, 2006 if authorization to proceed is given from the City of Shorewood by October 10, 2005. We anticipate that construction of the watermain along St. Albans Bay Road and Manor Road will take approximately 12 weeks to complete once construction has been initiated. We anticipate that construction of the watermain along Suburban Drive would add an additional 4 weeks to the completion schedule. . K: \0 1608-04\Admill IDocslDesign Proposal LTR-LBrown-l 00405.doc . . . . . City of Shorewood October 4, 2005 Page 4 If you are in agreement with the scope of services, please have the City block of this letter signed and return a copy to WSB. Our receipt of an executed copy will be WSB's authorization to proceed. Monthly project invoices and reimbursements are due within 30 days after receipt of WSB's invoice. We look forward to working with the City on this project. If you have any questions, please call us at (763) 541-4800 Sincerely, i41/Vrv ;:: .;!e..UJYlCi.rL; Kevin F. Newman, P.E. Project Manager David E. Hutton, P .E. Vice President/Municipal Group Manager ACCEPTED: City of Shorewood By: Date: K:\01608-04\AdlllinIDocslDesign Proposal LTR-LBrown-l 00405.doc . WSB ESTIMATE OF HOURS AND COST SHOREWOOD, MINNESOTA PROFESSIONAL SERVICES TO COMPLETE DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES FOR WATERMAIN ALONG ST. ALBANS BAY RD AND MANOR ROAD 1111412005 r:: CITY OF SHOREWOOD ~ I Labor Cateoorv and Estimated Hours oer Task Descrip . utton . ewman . essner Tech V Surve Crew . e er Observer Ice ec Hours Cost 1.1 Proiect Mananement 6 16 22 $ 2,224.00 1.2 Desion Survev - 32 5 39 $ 5,456.00 2 1.3 Desion 2 15 17 $ 1,343.00 1.4 Preliminarv Plans (Estimate 13 sheets) 3 50 75 126 $ 9,307.00 1.5 Preliminarv Soecifications 2 16 4 22 $ 1,640.00 1.6 Submit Preliminarv Plans and Specifications to the Citv for Review 1 1 2 $ 149.00 1.6 Preliminarv Desion Review Meetina 2 2 4 $ 342.00 1.7 QAlQC Review 4 4 $ 460.00 1.6 Finalize Soecifications 1 6 2 9 $ 666.00 1.9 Finalize Plans (Estimate 13 sheets) 3 25 55 63 $ 6,002.00 1.10 Neiohborhood meetino 4 4 6 $ 856.00 1.11 Uodate Construction Cost Estimate 1 1 1 3 $ 226.00 1.12 QAlQC Review 4 4 $ 460.00 1.13 Submit Final Plans and Soecrrications to the City 1 1 2 $ 149.00 1.14 Attend Citv Council Meetino 2 2 4 $ 428.00 Total Estimated Hours and Fee for Desion Phase Services 20 40 115 130 32 5 9 351 $ 29,750.00 & AS.fOdtJtt-..s. 1m:. 2.1 Coordinate Pro'eeI Advertisement 2 $ 171.00 2.2 Issue Biddin Documents 6 6 $ 501.00 2.3 Answer Bidde~s Questions 2 5 6 $ 719.00 2.4 Issue Adenda If Re uired 3 5 $ 360.00 2.5 Attend the Public Bid 0 enin 2 2 $ 240.00 2.6 Pre re tabulation of bids 2 2 2 6 $ 452.00 2.7 Provide recommendation for award 1 1 1 3 $ 269.00 Total Estimated Hours and Fee for Biddin and Contract Award 5 7 12 10 34 $ 2,732.00 $ 406.00 3.2 4 $ 856.00 3.3 1 40 10 $ 7,034.00 3.4 2 10 $ 958.00 3.5 5 30 20 55 $ 4,960.00 3.6 4 4 $ 376.00 3.7 3 2 2 7 $ 574.00 3.8 1 13 20 15 49 $ 3,510.00 3.9 400 400 $ 27,600.00 alai Estimated Hours and Fee for Construction Phase Services 10 45 48 20 40 10 417 591 $ 46,274.00 Total Estimated Hours for Desion, Biddino and Construction 35 92 175 150 72 15 417 20 976 Hourlv Billino Rate $ 120.00 $ 94.00 $ 77.00 $ 69.00 $ 150.00 $ 94.00 $ 69.00 $ 55.00 Total Cost bv Labor Classification for Design, Biddina, and Construction $ 4,200.00 $ 8,648.00 $ 13,475.00 $ 10,350.00 $ 10,600.00 $ 1,410.00 $ 28.773.00 $1,100.00 $ 78,756.00 ESTIMATE O.S AND COST . SHOREW NNESOTA . PROFESSIONAL SE CES TO COMPLETE DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES FOR WATERMAlN ALONG SUBURBAN DRIVE 101412005 ~ . . .. WSB CITY OF SHaRF-WOOD ~ Labor Cateaorv and Estimated Hours Der Task J. Messner Engineer Three Person P. Helder Constructio~ff T h Total Total Labor Task II - ~ ~ Observer Ice ec Hours Cost 1.1 Project Manaoement 2 5 7 $ 710.00 1.2 Desion Survey 1 24 2 27 $ 3,662.00 1.3 Desion 2 5 7 $ 573.00 1.4 Preliminarv Plans (Estimate 4 sheets) 1 16 23 40 $ 2,913.00 1.5 Preliminarv Soecifications 1 4 1 6 $ 457.00 1.6 Submit Preliminary Plans and Specifications to the Citv for Review 2 2 $ 188.00 1.6 Preliminary Desinn Review Meetina 2 2 4 $ 342.00 1.7 OAiOC Review 2 2 $ 240.00 1.8 Finalize Specifications 1 1 , 1 3 $ 226.00 1.9 Finalize Plans {Estimate 4 sheetsl 4 11 17 , 32 $ 2,396.00 1.10 Uodate Construction Cost Estimate 1 1 1 3 $ 226.00 1.11 OAiQC Review 2 2 $ 240.00 Total Estimated Hours and Fee for Desion Phase Services 6 20 40 40 24 2 3 135 $ 12 393.00 & A.f,w)Ciales. inc. 1 $ 77.00 2.2 2 $ 132.00 2.3 Answer Bidder's Questions 2 2 $ 154.00 2.4 Issue Adenda If Re uired 1 $ 77.00 2.5 0 $ 2.6 Pre are tabulation of bids 2 $ 132.00 2.7 Provide recommendation for award 1 $ 55.00 Total Estimated Hours Fee for Biddin and Contract Award 6 3 9 $ 627.00 5 $ 406.00 2 3 $ 308.00 1 20 5 26 $ 3.564.00 3.4 2 4 6 $ 496.00 3.5 2 15 10 27 $ 2,420.00 3.6 2 2 $ 188.00 3.7 1 1 3 $ 240.00 3.8 1 4 6 4 15 $ 1,092.00 3.9 160 160 $ 11,040.00 Total Estimated Hours and Fee for Construction Phase Services 4 24 22 6 20 5 165 247 $ 19,754.00 Total Estimated Hours for Desian, Bidding and Construction 10 44 68 46 44 7 165 7 391 Hourly Billina Rate $ 120.00 $ 94.00 $ 77.00 $ 69.00 $ 150.00 $ 94.00 $ 69.00 $ 55.00 Total Cost by Labor Classification for Design Biddina, and Construction $ 1,200.00 $ 4,136.00 $ 5,236.00 $ 3,174.00 $ 6,600.00 $ 658.00 $ 11,365.00 $ 385.00 $ 32,774.00 Subconsultants American Enaineerina and Testinn, Inc/Geotechnical Exoloration. two soil borinasl $ 1,000.00 Total Estimated Fee , $ 33,774.00 K:'0160Fl04\Admin\Oocs\Proj Budget Wkshl - 100405 .. WSB 2005 Rate Schedule & Associates. Inc. . Billing Rate/Hour Principal Associate Sr. Project Manager Project Manager/Engineering Specialist III Registered Engineer/Registered Land Surveyor/Engineering Specialist II Project Engineer/Engineering Specialist I/Sr. Construction Observer Graduate Engineer Engineering Technician V/Construction Observer Engineering Technician IV/Scientist III Engineering Technician III/Scientist II Engineering Technician II/Scientist I Engineering Technician I Office Technician II Office Technician I Survey (Two-Person Crew/GPS Crew) Survey (Three-Person Crew/Expanded GPS Crew) $120.00 $112.00 $104.00 $94.00 $85.00 $77.00 $67.00 $69.00 $62.00 $57.00 $51.00 $45.00 $55.00 $30.00 $126.00 $150.00 All costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Reimbursable expenses include costs associated withplan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. . . . . Lu >0:: ~ ....... "" ~ ..... ~ Q: :t: (,) o o o $: z UJ ~ G u... o >- l- t:) ).. ~ U) ! ~ U) . . . . . f,L -l--.Ll~__.. o.i-~",-. ~ I "...{ 1 .1............. .JT.r~- ; 1 , I '. (;') ~ ;: (;') ~ -< tJ!joo ~ = S". 0- :I = rn ., .... 0- g rJ ~. ., .... -< l'tl o :t: ~ ;:; ~ 1> ." r- l:> ;'; ." l ''';. [ / i '. './' , ,; .... '" LI' .....".... . 1 ! t-~I" I ", I ......., , '~(,,-1 ! en> s::: ~ g~ 8-> ~ g tJ~ ""l tT1 tT1z ~~ (1) :::l W en o' :::l ClTYOF MINNETONKlI. . . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: . DATE: RE: Approve Change Order 1 Badger Well Facility . On June 27, 2005, the City of Shorewood entered into a contract for reconstruction of the Badger Well Facility, with Encomm Midwest, Inc. The existing building has been razed, and the foundation and block ~ork for the new facility is under construction. , During the design phase of this project, staff had asked the question of the design team if the capacity of this well could be increased. At that time, the answer was that the feasibility for the increase would have to wait until the existing well pump has been pulled, and the well shaft video logged. . Since that time, the pump has been pulled and the well shaft video logged. After analysis, the design team has concluded that it is possible to increase the pumping capacity of the well from 450 gallons per minute (gpm) to 675 gpm. However, this will require a change to the well motor and variable frequency drive that controls the voltage to the motor. Staff has solicited costs associated with this change. This change to the contract would result in a $15,307.00 increase from the bidi While sizeable, this change represents a fifty percent increase in the flow output of the welL Based upon the costs outlined, staff is recommending approval of the change order. The bonds that have been sold previously, for several watermain improvement projects scheduled over the 2005-2006 period, will fund costs for the increase. Since the Badger Well was bid higher than what was originally bonded for, there may be the need to do some "clean up" financing at the end of the projects. However, this will have to be determined once all of the projects 2005-2006 projects have been designed, estimated, and maybe even bid. . #'tr tJ PRINTED ON RECYCLED PAPER :ft ,3 E Mayor and City Council Accept Change Order 1 Badger Well October 6, 2005 Page 2 of2 . Having stated this, the opportunity to increase this well capacity is a "now or never" situation. Based upon the dollars proposed, it appears that that the cost increase is well worth the added capacity for the well. Recommendation Staff is recommending approval of the Resolution that accepts Change Order 1 for the Badger Well Facility. A resolution is attached for City Council's consideration. . . . . . CITY OF SHOREWOOD RESOLUTION NO. OS-_ A RESOLUTION APPROVING A CHANGE ORDER 1 FOR THE BADGER WELL RECONSTRUCTION PROJECT, CITY PROJECT NO. 98-06 WHEREAS, on June 27,2005, the City of Shorewood entered into a contract for construction with Encomm Midwest for the Badger Well Reconstruction Project, City Project No. 98-06; and WlIEREAS, WSB and Associates has prepared Change Order 1 attached hereto as Exhibit A, for additional work outside of the original contract; and WHEREAS, the Director of Public Works has reviewed said Change Order and . found it to be cost effective for the project. NOW, THEREFORE BE IT RESOLVED by the City of Shorewood to approve Change Order Number 1 with Encomm Midwest, that incorporates services outlined in Change Order 1, attached hereto as Exhibits A. . ADOPTED by the City Council of the City of Shorewood this 10th day of September, 2005. WOODY LOVE, MAYOR ATTEST: . CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR . OCT. 5,2005 11:51AM . WSB 7632877180 NO, 2386 P. 2/8 ell; A,f,fQaiates.lna. Infrastructure . Engineerin(l . Planning . Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 . October 5, 2005 Mr. Larry Brown City of Sborewood 5755 Country Club Road Shorewood,~ 55331 Re: Change Order No. 1 Badger Field Well House Improvements City of Shorewood Project No. 98-06 WSB Project Nos. 1074-87 Dear Mr. Brown: . Please find enclosed Change Order No.1 for the Badger Field Well House hnprovemen.ts. Change Order No.1 includes furnishing a new 75 horsepower (hp) vertical turbine pump in lieu of refurbishing the existing SO hp pump. The new 75 horsepower pump will pro....ide the well with a design pumping capacity of 675 gpm, which would be 225 gpm more than the existing pump capacity of 450 gpm. Change Order No, 1 also includes adjustments to several of the pay item quantities and prices in Schedule C of the bid proposal that are related to refurbishing the existing pump and would no longer be required as a result of the furnishing of the new 75 horsepower pump. Additionally~ since no sand was found in the well during video inspection, adjustments to the pay items in Schedule C of the bid proposal related to sand removal and disposal from the well are also included in this change order, . The change in the contract price for Change Order No.1 is $15,307.00, The change order has been reviewed and agreed upon by the contractor and we hereby recommend that the City of Shorewood approve Change Order No.1. . If you have any questions or comments regarding the enclosed, please contact me at (763) 512- 5240. Sincerely, WSB & Associates, Inc. ;*".enrJ ;---: /I~~ Kevin F. Newman, P .E. Project Manager Enclosures . Minneapolis. St Cloud Equal Opportunity Employer K:\Ol014.J7\A.dlll/rIIColltrl1lOlillll AdIt,I~\J014-87 ell 11Il'CfY,d", :e:x~ I eo rr ~ . . . . . OCT. 5. 2005511: 51 AM 7632877180;sOCIATES Oct 05 05 10:17a EnComm Midwest 7ENO. 2386a 763-444-86Sa P. 3/803 p.2 U~l~-C~~ ~.._~ " ':;': '1. . ';.: ~~~;. ',:..: ~:.,' "~~~Ul:.".~:.::'~',: . , .~=-,. t:Jr ,CH.AM"GEaR;rlJ~1'~' /'-H'~:';'<':':;:.:",: :..... ;:'\;'.;f~::.:";,. ..,. .' ocrOR~R 4, 2OIJ5 B~ooE!ftFIELDWELL KOUSEIU)>FIOVeMENTS ClTV OF 5MOMEWOGD. MN CTt't' PRQJ.CT NO. IlI.oIlI waD PIiIO.lECr t1o.1K,..17 OWNER: crrv Of SliQAlrNOOD &7f'5 COUNTRY CLIJD RO^J) SHOREWOOD,1oIN ISAI'! CONTR,l,CTORl I!NCOMII M1DWE~T !I'll No 1ST AVE. ISANl1. t.ll1II5504G fOU ARE DlRecTliOTO MAKE THE fQLl.CWING MODIFICATIONS IN THI!: coNrAAC1' OOCUMENTS; - 1. ADD Bit) !TIM NO. 44. WHICH WILL INOluDE PROVIPING It. NEW 15 HI" \IEFlTICA~ TUI'l9INE: PUMf' INOUJ01NG D15CHI\RGE HJiACl. SUBIil4S1i, IJOWL. ASSiMiLEY. sa IIOL TS AND cou.EiTS. CImTIFlED CURVe. TOP COLUMN PIPIl. tNfEl=IMEOIATI!! COWMN Pl?E, BOTTOM COUllYlN PIPE ANI) SUCT1Q11[P11D"1! FOR A l.L>>ttP SUM pRICE OF ~e, 982000. P!5A TtlE o\TTAtiHEO l.ETTs:l FROM S'4COMM MICWEST CMTED AuGUST 22, 'Il1lO$ t. REVISE TNE 0fI1111NAl. BI~ ~ QU'oNTJ'nES If,J srn;EOULE C PER THIi A'TTACKED I.E1T&R FROt..S ENCOMM M1DWIiS1' DA'1'I!O AUCiUS1' 22, 2005, FOflJl,N ADJUSTED mTAI. 1"1'I1Clt 1'01'1 SCHEDULE 0 OF SIO.70o.ao IT IS U~FU;1'OOD TI-I,\T TI4IS c:HANGIii ORoEFlINa.UDES ALl.lWOITJONAL COSTS AND TlMJi EXTSHSIONS wtilOH AFlt! IN ANY WAY, 5l'I~i:. OR FOAM ASSOCIA rliP WI1't1 THEWORK El.EMENTS DESCI'IIBED J.50IlE. CHANG1!i IN CQNTftAeY PlUCEl CHANG!! rN CONTRACT TIME: OAIG(f.IAI,. CON'Trl~CT PFlle!:: P'fte\IlOU$ CHANG' OFlOEAS: HI" ~N'mACT Pf'IOI! PAlOA TO T!1\S cHANGE OFlCI!!:R! NET INCREAse OF TIoIIS C~eQADEA: OO,.TAIlcr PAleE WITIi Al,L APPAO\'ED CHANG! ORCiRS: 54 911,1194.00 ISO.OO $4$8,e&4.oo 115.307,00 Iii 1".at!1.00 OAIGINAL CONTMCT TIME: NET GHANGE F1<OM PflliVIQUS CWoNGI!!: OIIIOERS: CONTRACT rwe PRIOATO ntIS(;tlANGe ORDER; NeT 'NCREASE 01' CH.'NGE ORDER; CO/oITRACT TIME WIlli APP~EO CHANG! OflDEiI'l~ 4/130/200 ~ NONE. 413~DDlI o ~'3t\1'2llll6 FfEOO~I!D !IY: APPFlOVED BY: #~ F -#~~/ ICEVIN F. "ewWloN. P.l!., Pl'IOJ!CT t.lANIlG15j;\ INn.. ASSOCIATES. INC. -,- ltNIJOMMMIDWI!!SY.lioIC. CONTRM:.lOFI APPROVeD &'Vr p~ .rI IAAVOR CITY ENGINeeR CATIi ciTY -.cuINtSTRA'I'OR F:IWPWM1211.ffMXc:a.U~C().I\QO.' OCT. 5. 2005 11: 52AM 7632877180 NO. 2386 P. 4/8 Attachment to Change Order No.1 Desoription of Changes CO Item Description of Change Price Change No. 1 Under pay item No. 31 change the lump sum amount from $5,000 to $4,050 to $ (1,400.00) adjust for a deduct to rebuild the existing well pump motor 2 Under ptay Item No. 34 chal1go the quantity to O. ^ now top column pipo G:QQtion $ (250.0U) will be provide as part of new pay item No. 44 3 Under pay item No, 35 change the quantity to O. New intermediate column pipe $ (3,950.00) sections will be provided as part of new pay item no. 44 4 Under pay item No. 36 change the quantity toO. A new bottom column pipe $ (275.00) section will be provided as part of new pay item No. 44 5 Under pay item No. 37 change the quantity to from 250 LF to 150 LF. $ (2,950.00) 6 Under pay item No. 38 change the quantity to O. Mobilization/demobilization fo $ (2,350.00) sand removal equipment will not be required. 7 Under pay item No. 39. change the quantity to O. No sand removal and disposal $ (450.00) will be required. 8 Under pay item No. 40, change the quantity to 0, No sand analysis will be $ (50.00) required. Add pay item No. 44 to provide New 75 HP pump, including discharge head, sub 9 base, bowl assembly, ss bolts, ss collets, certified curve, top column pipe section, $ 26,982.00 intermediate column pipe sections, bottom column pipe section. suction pipe and electrical revisions. Ie . INet Change in Contract Price - )$ 15,307.00~~ . . . . . OCT. 5. 2005 11: 52AM 7632877180 NO. 2386 P. 5/8 - u ENCOl\1M .MIDWEST . Commercial Construction & Remodeling · Municipal .1ndwtriaI Pre--en~ed Metal Building Systems Facsimile Transmittal To: Kevin Newman Fall:: 763-541~1700 Company: WSB & Associates Phone: 763-541-4800 ..- From: Arr)y Washenbarger PMe: AugtJSl31, 2005 . . . Our Far. 763-444-8638 Phone: 763-4-44-8637 He: Badger rlElld Welll10use - Shorewocd Paglts: 2 cc= Elnal: elJcomm@.er1ccmrnmidweslcom . Notes: Revised cost for repain; Item 31. A deduct of $1400 for not rebuilding the existing 50 HP motor. Thank: You. . hrI'/ Washenberger EnComm Midwest. Inc. WIMN.encommmidwest.com . P.o. Box 52C. Isanti,!\1N 55040 . (763) 444-8637 . OCT. 5. 2005511: 52AM 7632877180:;sOCIATE~. Aug .:.L uo IU; 108 t:nl..oomm "'ncwest BSV15/2B06 ~:34 EH RENNER & ~~ ~ '/b~44~~~~ E.Hft Renner & Sons 763-444-863;NO. 238 6'l2lla P ~ .. 6/83/04 NU.1:I'1~ ~. 1~/;l0ll WEI.L PfGLLl\IG FOR FIVE Gls...EAATlONS 1li8ll8 Jai'\l$ Stlfi!t N\N . ellt R;wet, "nnGliflta 5533Q, P~.. (763) o1I2'f.lnaa . Fax l?63IC27..Q5$5 .. Ton f'1&r: (Boo}- 4lJ&-Wal . 08'15105 CJ, af ShDNWlDod LOll HclUster EI'ICcrnm MiclWellt 5'2 North First AVl!lf'lue lsanti. UN 55040 Sut:iCt Baliget F'1eIO HoUSe WeI- Repairs Pro~ Rap"" with New ',nllp DMIgIII7I GPM at 311 F. TDH su...... mt , 1 1 a o o 150 NA NA NA 1 1 Dest:dDlitm 31 RernQWl and Instal Pump and MaIDr 32 Video Tmpe Well 33 PIuJttbneu and A1'Qnmenl Test 3.4 Tep Column 6" x 4' 11-1'4" TeE .. 35 IfTlBrmeaiate Column 6")( 9' 11.1/411 no .2BD 38 BotIom Cobnn Ei" l( 4' 1 '.1'.~ T&C .28D 31 UtteShaft rap'ilC:eiIU~nl inc1uctq reIiinol1i emd Bearings 38 MOtl & Oemob To Remcwe Sand 39 Siln4 A$maval and Ilispaaal (If Required) 4D S.nd ^nalysis & ReportS 41 Chemical and Becterio1ogk:at MqSis , Reporta 1't2 RlKXln'lrnendBtion and ccsl for welt pump rehab wark Tot.. Sc...d.... C Bid ~ !l!JiJ!!. , L.S. 1 L.S. 1l.S. 1Ea. 10 fa. 1 Ea. 250 L.F. 1 L.S. 5 C.V. 1Ea. 1 L.S. 1 l.a Addlti.tll_1l88rial1o lhe abctv.. , U8 Motor 75 Hp Type Rust .ISO Val 1 2 Oischarge Head 1 3 Sub Base 1 .. Bowl Assembly 12WALC . 6 Sblge 1 5 SS SOb 1 6 SSCdleG 1 7 Certified ClS\Ie 1 8 Tap Column 8" x 4'11.114" TBE.322 1 9 Internll!ldiate ColUmn a". 9' 11-'1/"- T&C .332 14 10 Bottom COlumn 8-. ,,' 11-114" T&C .322 1 11 SIICtio'" Pipe 8" ~ , O' TOE 1 Total Eslill&de fDr75 Hp ....mp Irld MGlDrfRltl.IMf.... ScInIdal1e C TotII Cost: fItr Wall and 75 HP lIU... IfytK' !'teed ilddmanal )nfcrmlltion or have questions, I caJ1 be conWctBd 8t my oRlca 763-427-610D 01 on my cell phone ales1~75S-32CIO. ~-- /" ..... ~~ ..ager fa $oJ'l., I".:. 1 Ea. 1 Ea. 1 Ea. 1 Ea. 1 L5. 1 I-.S. 1 LS. 1 Ea. 14 Ea. 1 ea. , Ea. E!fga $4.670.00 $1.350.00 1400.00 5216.00 $338.00 S2aO.OO $25.19 $2pclO.OO SBO.on $3CJ.OO $75.00 ,'OO.Otl $4.289.00 SUMS. CO $648.00 .,1:58.00 1199.00 1513.00 SB2.'.CO 1351.00 '546..00 Sa73.00 $498.00 ~11 $4,870.00 11.350.00 S4QO.OO SD.oo SO.oo 10.00 $3,778.50 10.00 SO.DO sa.DO $76.00 5100.00 $1 G,373AG . . $4.289.00 $1,648.0D S841.OD $6.15$.00 $19B.00 .13.00 $921.00 ~1.00 57,644.00 ,moo '4se.00 "a._oo . $U,liua . . . . . . OCT. 5. 2005 11: 53AM 7632877180 NO. 2386 P. 7/8 ENCOMM MIDWEST General Contractor August 22, 2005 Kevin Newman WSB & Associates, Inc. 701 Xema.Avenue South Suite 300 Minneapolis. MN 55416 Re: Badger Field We11bouse Shorewo~ MN We propose the following repairs per the bid schedule items: 31- Remove & Reinstall Pump & Motor 32. Video Tape Wen 33- Plumbness .& Alligoment Test 37. Lineshafl: Replacement 41. Chemical and Bacteriological Analysis 42. Recommendations Report Total proposed :repairs: We propose the following changes 10 increasE: pump to 75 hp: IDectrlca1 . Pump Subtotal Cmtractot POH @ 1:5% TotU to increase pump to 75 hp: Please gontact our office if you need mything further. Sincerely, ~ Lon R. Hollister REVISED - August 31)005 ] $ 4tOSO.OO $ It5S0.00 $ 450.00 $ 4A25.00 S 100.00 $ 125.00 $ 10t700.00 $ 225.00 :& 23.238.00 $ 23,463..00 I 3.519.45 $ 26,982.00 P.O. Box 520. Isanti, MN 55040" 763-444-8637 TnTOI i:l Gl? A OCr 2. 2005511: 53AM 7632877180SOCIATES ,!.L u. I U. I ~ Cl1vomm IIIl1l.1wl;I~' ~q:; 18 05 OS:27a HVMARK ELECTRIC, INC. ~~638~NO. 23860 P. 8/8'04 \.1.'+ SSl-4S2-37al p.l .. m""t..e d. st.uY. -.1lIi07t raltOlll'l1 Cl1-41iiWo721J fill!; .1~1M I E...-Ji h~ FAX Date: 8117105 To: encomm Midwest. A1tn: Lon Hollister from: Kurt Paddack FaK:763-444-8638 Re: ShI)J"8WQod Badger field Well House. Lon, as per your request for the cost to increase the well motor si,ze rrom 50. h.p. to 7S h,p. with the inaaasecl wire feeder size and equipment size ctlange, HyMark E\e(:tl'ic has and added cost of: $225.00 to make the required material and Labor changes as descrbecl in Keading and essoc. fax to WSB dated July 22. 2005. Any Questions Plea$e call... Thank You, Kurt . pages: 1 CoIIrneICilt (rwJuslriBl. ~ In !he t/lDricipIIl ~ TOTAL P. 04 . . . . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM' . TO: Mayor and City Council FROM: Brad Nielsen DATE: 5 October 2005 . RE: Southshore Senior Center FILE NO. Property (5745 Country Club Road) . Bob Gagne, on behalf ofthe Southshore Center, has asked for permission to keep a small enclosed trailer on their property to house donations for their attic sale. Ordinarily, I would suggest they get on with building the utility shed planned for the site, however, due to the construction activities occurring at the Badger Well site, I am suggesting that they be allowed to use the trailer one more time. Cc: Craig Dawson Tim Keane Bob Gagne . #3f n t.J PRINTED ON RECYCLED PAPER October 3,2005 . Mayor Woody Love and Shorewood City Council I am writing this letter on behalf of the Friends of the Southshore' Center. As you know we have an attic sale every year in April. We collect items for the sale all year and around this time of the year we have a need to store items until the sale. Last year we used a small trailer which was kept in the parking lot of the . Center until the sale. We are asking if it would be possible to use the trailer one more year until we determine where the best place would be to build a storage shed on our property. We would like the shed to match the well building and our building and to blend into the area and at this time are not sure where it will be built. . We would like to know if we can have this small enclosed trailer in our parking lot until our sale in April of 2006. Thank you for your consideration. ~4-:: Robert Gagne, President Friends of the Southshore Center. . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Craig W. Dawson, City Administrator October 6, 2005 Lake Minnetonka Communications Commission - 2006 Budget . The Lake Minnetonka Communications Commission (LMCC) has submitted its 2006 budget for consideration and approval by the 16 member cities of this joint powers organization. The LMCC administers a cable franchise held by Mediacom, operates a studio for public/education/government (pEG) access, and technical assistance on other communications matters. . None of the funding for the LMCC comes from taxes. The vast majority of comes from cable franchise fees, with the remainder consisting of fees paid by Mound (not an LMCC member), interest income and minor miscellaneous sources. The 2006 proposed budget shows an increase in expenditures of approximately $8,800, or 2.1 percent, over the 2005 budget. Increases in salaries are offset by not needing to perform a franchise audit. Other expenses remain essentially the same. . Budget Approval Process: Each of the 16 member city councils is to act on the proposed budget. The budget is effective when a majority of the councils of the member cities has approved it. RECOMMENDATION: Staff recommends that the City Council approve the 2006 Proposed Budget of the Lake Minnetonka Communications Commission. . it 9A "Vi it . PRINTED ON RECYCLED PAPER ...$1 DEEPHAVEN EXCELSIOR GREENWOOD .EPENDENCE LONG lAKE LORETTO . MEDINA MINNETONKA BEACH MINNETRISTA . ORONO ST. BONIFACIUS SHOREWOOD SPRING PARK TONKA BAY VICTORIA WOODLAND . September 14, 2005 ----' \ RECEF;ii . St.? 1. 5\~1 \ SHO'f{l::\JVlh \9~ Mayor and City Council Members City of Shorewood 5755 Country Club Lane Shorewood, MN 55331 Dear Mayor and Council Members: The Lake Minnetonka Communications Conunission (LMCC) passed the enclosed budget for 2006 at its Full Commission Meeting on August 16, 2005. According to the Franchise Agreement the budget is to be mailed to the cities within 15 days of the September meeting. This budget is not funded with tax dollars, but rather a cable company franchise fee paid annually to the LMCC. We are also receiving a PEG (public, educational, governmental) access fee for community use of the .production studio. I am submitting the bud.get to all city members of the LMCC for review and approval according to our Joint Powers Agreement. The LMCC would ask that you review and approve the LMCC budget within 30 days of receipt of the budget. The budget will be effective if approved by a majority of the members. Therefore, the LMCC requests a copy of your city's motion or resolution to approve the LMCC budget for our records. If you have further questions please ask for my assistance. For convenience if you would like to fax the information our fax number is 952-471-9151. Sincerely, LAKE MINNETONKA COMMUNICATIONS COMMISSION ~vt~~// ~t}U'-'1u:- Sally Koenecke . Executive Director Enclosure d o '1"4 fIJ '1 o u ! o := 5i) .~ .: m: 00 u~ lU :a ~ QI 0)04 ~ QI a ..... ~ ~ lU ...:l . 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'-H ..... ro tlI +- ~'E-:S ~ ~:~ .5;:l'-+-tc..Q)U .......OOl-4ro . 'tS d ~ s:: o .... ~ u .g o P:: ttl tlI QI ~ ~ o ;a .e en ~ ~ 00 5 .~ g -E ::;a ... .::1 tlI ..d r:: 0 tlI~Qjol-lu::i..c::] ~]Ji]~~] U c.. U.S Q.l ro ~ S ~ .S ~ a ~ ~ ~. Q) bb a~~o'aQ)ro~'1 ~..g ~ J:l r:::E ~..c:: ~..a;?j]~ ~~] :+:: ..0 .:>g (d f-l 0'\ 6b en :!3 ~ ;:: c.. J:l ',-i 8 OJ .!:l - Q) J.l tlI c.. +l"'O~"'Oro::iQjQj ..... C tU .. 0 ~ 6 !:l :E(dg~~~ :u~ ~j9"; ]~ ..c::ol-I tlI ID.;fi~"'O '6"'0 tlI u .6 C(J "'0 ttl .t;1 tlI 1-4 <<$ OJ ..... 1-4 r-. ol-I Q) 0 OJ utlIQ) -::iU~J.l ~~o:>~~o~r::<<$ . ,... 0 Q) ubO Q)tlI. U ~ ~ ~ :0 ~ ~ :e ..... .g .~ ~ () e ~.g 6 t c.. ~ "'0 '-+-t 1-4 Q) c.. ~ tlI ::::l ro Q) tlI ::i 0 OJ IbO U . <Ii '-+-t >-. Q) 0 ol-I ....t:: U J.lo~~atll":j;J' :a oj9c..Q)ObOQ)~ ~ '-+-ttllQ):>M Q) ~ 8 ~ ~ ~] ~ 6bii ::i bO.9 Q) U ro 0 8 .,5 f!J . ~ ~ .9 ~.6 U ro ~,-i s:: j9 ro 1-4 oN" 0"'0 Q.l U .9 g.~]~;a ~~.~ .~::::; 51 23"'0 ro .S ~ -' ro ell 0 r:: ro Q)"'O- ~\J"'O ~ N Q.l"'O :> .~ g c: c.. ... s::: C <<t 0 ..c: (doO'\i(d,.e;l-4u .~ OJ Q),-i Q) ... 0 c.. tlI ~.~~~.s]~ ~.s . tI.l ~ "'0 >-. <<J ro Q) ~ ~ a ~ 8 Q)c..c..bOc... e 'S 8 .6 c.. ~ .9-< 0"" c...~ ro 0 ::i Q) ro 1-4 .8 ."tj 0"" ..... c.. ol-I c.. Q)o~tlIUO ~ ~ 0 ~.Q) 1-4 Q) Q) bO"'O;g- ~ r:: a .,5 ~ tlI ~ 'a~&iu~ r:: ~. .~ ~ ID o c.. <: 1-4 tlI ... ."tj Q) c.. Q) .a () ..... 1-4 tI.l U 'S () bb'~ ~ ;:a ~ 0"'..... :E ..... u ~ b u "'0' .~ ~ 1 tU tI.l-P-t 0 Q) ~ .~ ol-I - ofir::~5~] j9 "'0 >-. S ~ u <: 1-4 ~ ':j:j c.. Q) o r:: ..... U ol-I U g:r::~&a~ ~ ::i..g ~ Q) c.. ~ ~.~ c.. Q) 'a ~ !i~.I'l!5~..<: ... Q) 1-4 r:: U ~ "8 ~ c..Q) .' >-. ~ ~~~~]~ ~ Q) aii ~~~] 0 c= ~ Q) 1-4 U ol-I >-. QI ~ .~ g'S () r:: a ::;a 1-4 . tlI..... 0 QI c.. ..... 1-4 .... CJ) :> .E "'0 ol-I c.. tlI i' 0 ~ 0 &i ] .; 1-4 Co4 ] 1-4..c: ol-I bO 8 .~ 0 dJ ~ ] 0 "'0 l-4 c.. ol-I ~ OJ U ~ t; LJ~~[u~ '8 .... 01"4 ~~]'~ji Co4 ~ lU U . . . . . . Lake Minnetonka Communications Commission 2006 Budget Summary Projected Revenues $437,709 Projected Expenses $431.028 . Increase In Fund Balance $6,681 Projected 2006 Beginning Fund Balance $344,722 Projected 2006 Ending Fund Balance $351,403 . . . Lake Minnetonka Communications Commission 2006 Proposed Budget . . . Lake Minnetonka Communications Commission 2006 Proposed Budget 2006 200S COIDl11i1tee Adopted Proposal Personal SetW:es 101 Salaried PulHim.e 131.592.00 148,440.00 103 Salaried ParHime 3e.o 14.00 41,203.00 121 Pert Com. 9,380.00 11,378.00 1Z2 FICA Cont. 13,475.00 14,508.00 131 Hee1lb. Insurance 20,500.00 21,500.00 151 Workers Comp. Insurance 870.00 870.00 Total Personal Services 213,831.00 237,899.00 Supplies 200 Office Supplies 1,600.00 2,130.00 210 Spedal Events/JIleetings 1,250.00 1,275.00 220 Repair at Moinl Supplies 550.00 1,630.00 225 Studio Expendables 5,000.00 4,000.00 . Total Supplies 8,400.110 9,035.110 Professional SetW:es 381 /u:d.. Pees 7,200.00 7,450.00 302 Access Contractors 2U80.00 21,500.00 304 Legal Pees 7,400.00 4,900.00 314 PqroUServices 1,920.00 1.970.00 . 318 Janorilorial Services 4,800.00 4,900.00 319 SeCl.ll'ilJ Services 1,150.00 1.100.00 325 ConsuJting-comp 3,000.00 3,750.00 310 Ca:m8Tl Produttion 0.00 0.80 Total Professional Semces 46,470.00 45,570.00 . Other Services and CMrges 321 Telephone/Communic4t 5,608.00 4,340.00 312 Postage 2,550.00 2,750.00 331 Ttave1Sdloohnd Conference 12,000.00 12,300.00 332 Mileage 2,000.00 1,750.00 358 Printing and Publishing 8,400.00 1,200.00 360Insmmce 6,700.00 6,400.00 380 U1ilities 10,300.00 11,200.00 384 Refuse at Reqding Collection 550.00 590.00 401 Cotdrtcted Building Repair 1,750.80 1,750.00 404 Moinl Repair Equipment 5,400.00 4,000.80 410 Van Operation 1,700.00 400.00 412 Bui1ding Rent 40,559.80 41,444.00 413 Equipment Rental 3,600.00 6,500.00 433 Dues and Subs~ 4, 100.00 3,558.08 438 Property TllZ8S 9,050.80 8,850.00 439 CcmIingency 4,000.08 2,500.08 . Leasehold Improvement 300.00 300.00 Total Other Services and Charges 118,559.80 115,524.00 Total Rzpenditutes 387,260.00 408,028.00 Pranchise Audit 17,000.00 8.08 Studio Equipmeut Purchase 18,000.00 23,OoO.un Projected Total Expenditures 422,260.00 m,028.00 11 iH II ~iff1f~l f Ii !:i s-l~t ~ ::a . ~~~ ~~ ..... R 9 18 ~J II h I if rff ff a ~. I g'1J gdifJ [ r Q. Q. ~ ftl t: ~~ at 8~ !~ S U.NCo>~~~ I~ ..f - -tv $ ~~ ~~ ~l b~ ~ . Ul'S~it Co> ~~ 01 I~~O"-l '" ~~ 1~ ~__u.ft~~ ~ Q n .p. III Q - i~ .:-' ~c,,~~iUl"" i~ - - ....... .... ~.... 0 1o.I.p. 00 ~ ~. Q\ ~! f w Q - N-l;;~~ > i ~ ~"'~~~ [~ n I!!: ::: ...~ Q .j:o. Q\Co>~~~ f.~ ~. - .0 III b ,8~e~~1 III 0& .... lu. 8 Q .b. W G. w (It 0\ 0 ~ SD 100 :..q.'" P lirv ..... ::;ggia~~ 0 CDg \0 .0000\fo..l.... :?O\ .g = '" I!. . . . . . . Fl'AlH'!hlu. Adm"'iRtn6nD Lake Minnetonka Communications Commission 2006 Proposed Budget ExPCIIHS 2006 2004 2005 2005 2005 Commitl8e Actual Adopted 6 Mo. Act. PrQjected PrgpasaJ Personal SeMces 101 SaJarled FuD-1imc 34,200.00 35.226 18.000 36,000 37.0440 103 Salaried Partootime 16.723.00 18,356 8.453 18,356 19.090 121 Pem Caot. 3,279.00 3,200 2,000 3,400 8.392 122 FICA Coot 4,324.00 4,600 2,,286 4,600 4.325 131 HeaIIh IDsunmoe 10.&11.00 11,000 5,573 11,200 11.700 151 Workers Comp.IDsurance 349.00 370 370 370 ToI8l Persooa1 Services 69.686.00 72.752 36,312 73,926 16.317 .s.mmlR 200 Office Supplies 1,241.00 1,300 963 1,700 1.780 210 Specia1~ 734.00 550 104- 550. 575 220 Repair &; Mamt. Supplies 595.00 250 585 700 730 . ToI8l Supplies 2,570.00 2,100 1.652 2,950 3.085 PJnfP.tudnn.l Services 301 Acet. Fees 1,566.00 3,500 1,145 3,500 3.650 314 Payroll Services 924.00 950 479 950 9BO 318 1811itorial Services 1.813.00 2,500 1,018 2,SOO 2.600 319 Seourit,y Services 527.00 600 220 52S 550 325~ 1,000 1,000 1.050 . ToI8l Pro1bssionaI Services 4,830.00 s,sso 2,862 8,475 8.830 Ofbmo Services and Chanres 321 T~oations 2,513.00 3,000 1.048 2,250 2.340 322 Postage 1.095.00 1,300 732 1,300 1.350 331 Travel School &; Conference 8.288.00 9,000 1,995 9.000 9.000 332 Mileage 759.00 1,500 2fJ7 1,200 1.250 350 PrimiDg 8Dd PubHsbing 1,635.00 2,400 S82 1,400 2.200 360 Iusuraoco 3,019.00 3,500 2,458 2,458 3.200 380 UtiJities 3,035.00 3,600 1,796 3.600 3.9DO . 384 RetiJse &; Recycling CoIJection 368.00 300 134 300 320 401 Com:racted BuildiDg Repeir 210.00 1,000 46S 800 1.000 404 MaiDt. Repair Equip. 2,116.00 1,400 1,000 1.000 412 BuiIdiug Rent 9,976.00 10,180 5,088 10,180 10.458 413 Equi:puJeJ!t hma1 1,329.00 1,500 966 4,500 5.000 433 Dues&;~ 3,103.00 3,soo 2,508 3,000 3.000 438 Property Taxca 1,977.00 2,200 989 2,000 2.200 439 Ccmtingency 352.00 2,000 238 2,000 1.soo ToI8l Other Cbqes 39,775.00 46,380 19,269 44,988 47.718 ('.JmitRl ~ 599 LeuehoJd Impl'VVelDeuts 300 300 300 Total EmendUares J16,861.00 130.082 60,095 130,639 136.250 . Fnmehlle ComoJiaDte Eafon:emeDt 49855 Cable ()pemlm Audit 301 LagaJ Fees 303 TDIaI Franchise Enforcement Total 17,072.00 3,213.00 20,285.00 137,146.00 17,000 5,000 22,000 IS2,082 724 124 60.819 o 1.800 1.800 132,439 o 2,500 z.5OO 138.750 Lake Minnetonka Communications Commission . 2006 Proposed Budget AcceH Studio Production Expenses 2.006 2004 2005 2005 2005 Committee Actual Adopted 6 Mo. Act. Projected PIoposal Personal Selvices 101 Salaried Full-time 91,673 96,366 48,989 98.366 111.000 103 Salaried Part-titnc 26,671 19,658 9.714 19.658 22.113 121 Pera Cout. 6,263 6,180 5,152 7,000 7.986 122 FICA Cout. 9,264 8,815 4,897 9,700 10.183 131 Health Insurance 9,539 9,500 4.918 9,500 9.800 151 Workers Comp. Insurance 453 500 500 SOO Total Personal Services 143,863 141,()79 73.670 144,724 161582 ~ . .200 Office Supplies 248 300 193 300 350 210 Special EYartslMcctings 1,714 700 242 700 700 220 Repair &: Maim. Supplies 714 300 702 900 900 225 Studio Expcmiables 2,854 5,000 1,414 4,000 4.000 Total Supplies 5.530 6.300 2.551 5.900 5.95Q Pmf....ional Senlices 301 Acct. Fccs 1,524 3.100 1,115 3.700 3.800 . 302 Access CoDtractors 17,232 21,000 10,010 20.000 21500 304 Legal Fccs 1,446 2,400 326 1,500 2../100 314 Payroll Services 924 910 479 970 990 318 Janitorial Services 1,113 2,300 962 2,300 2.300 319 Security Sc:Mces 356 550 157 550 550 325 Consu.1ting-c:omputcr 2,792 2,000 2,124 2,700 2. 700 310 Camera Production 500 Total Professional Services 26.487 32,920 15,173 31,720 34.240 Other Services llI1d Chatgr-s . 321 Tc1cphonelCommunicationa 1,954 2,600 830 2,000 2.000 322 Postage 1,()95 1,250 732 1.400 1./100 331 Travel School &; Conference 3,762 3,000 3.706 4.000 3.300 332 Mileage 470 500 221 500 500 350 Printing and Publishing 4,552 6,000 1.576 5,000 5.000 360 Insurance 2,856 3,200 3.171 3,200 3.200 380 Utilities 6,()70 6,700 3,591 7,000 7.300 384 Rr:fusc &; lUcycliug Collection 368 2SO 134 260 270 401 Contracted Building Repair 210 150 468 600 750 404 Maim. Repair Equip. 6,566 4,000 1,304 3,000 3.000 410 Van Operation 646 1.700 94 600 ./100 412 Building Rent 29,711 30,379 15,183 30.379 30.986 413 Equipment RcntaI 1.721 2,100 1,286 2,000 1500 433 Dues &; Subscriptions 517 600 418 600 550 438 PropcrtyTaxcs 6,387 6,850 3,194 6.400 6.650 439 Contingency 410 2,000 278 1,000 1000 Total Other Charges 67,355 71.879 36.186 67.939 67.50fi Total Expenditures 243,235 252,178 127,580 250,283 269.278 . 2006 Capitol Expense Budget At $23K Qty: Description: Manufacturer: Part #: Cost Each: Ext. Cost: City Council: 2 DVD Recorders Sony RDR GX300 $299.99 $599.98 2 13" TVNCRs Toshiba MV113Q41 $131.99 $263.98 Control Room: 1 13" Video Monitor JVC TM-H1750CGU $899.99 $899.99 1 JVC 9" Monitor JVC TMR9U $1.247.00 $1.247.00 5 Year Plan: Year #1 Version 2 1 Encode & Stream Ch8 Project Hardware & Install $10,000.00 $10,000.00 Equipment: 6 25' XLR to XLR Cables Comprehensive DXLRP-DXLRJ-25EXF $32.00 $192.00 4 50" XLR to XLR Cables Comprehensive XLRP-XLRJ-50EXF $43.50 $174.00 6 25' RCA to RCA Cables Comprehensive PP-PP-25EXF $12.99 $77.94 6 456 Style Batteries Battery Pro VPA-BP50 $24.95 $149.70 Playback: 3 DVD Players Panasonic DVD-S77S $249.95 $749.85 2 DVD Player/Recorders Panasonic DMR- T6070 $850.00 $1.700.00 1 Graphics for Ch20 Scala Infochannel 3 $4,100.00 $4,100.00 1 Computer for Programs Gateway 835GM $850.00 $850.00 Legend: Sub Total: $21.004.44 Replacements for 2006 Tax: $2,233.04 5 Year Plan Total: $23,237.48 , . . . . . . . . . . SHOREWOOD PARKS FOUNDATION MEMORANDUM TO: Shorewood City Council FROM: Board of Directors DATE: October 6,2005 SUBJECT: Foundation's Commitment regarding Eddy Station The Shorewood Parks Foundation's purpose is "to promote the preservation, protection, improvement, establishment and enlargement of parks, trails, bikeways and open space generally for the benefit ofthe residents of the City of Shore wood." It is a 501(c)(3) organization set up to be a conduit for tax-deductible donations to assist the City in projects it would like to accomplish, or gifts that donors would like the City to accept. The Foundation was restructured in 2001 in order to make it more manageable (i.e., having a Board with seven to nine directors), and to focus it on raising and accepting funds. Its Board of Directors is a small group of volunteers working to the benefit of the Shorewood community. Eddy Station Commitment: When the City decided to construct Eddy Station in Freeman Park, the Parks Foundation committed to repay the City's Park Capital Improvement Fund $100,000 over a 10- year period. The Eddy Station improvement placed this Fund in a deficit position because the Foundation's commitment was a pledge, not money in the bank. Although, following a recommendation of the City's auditor, other monies were transferred into this Fund to eliminate the deficit, the Foundation has always remained committed to providing its full $100,000 to the Park Capital Improvement Fund for the Eddy Station project. Progress: The Foundation has sponsored an "Art for the Parks Show" on the first Saturday in November for the past three years, and is sponsoring its fourth annual show on November 5th this year. This event was started with the idea that it could become a fundraiser that would eventually raise the goal of$10,000 per year for the Eddy Station commitment. Then the Foundation could take on other fundraising activities for new projects. Over the past three years, the Foundation has been able to give the City $4,500, $5,000, and $6,000 from show proceeds. When combined with a $2,500 American Legion donation to the Foundation for Eddy Station, the Foundation has been able to provide $18,000 toward its Eddy Station commitment. Freeman Park Plaza: In May 2004, the Foundation held its first majorfundraising event. It made community residents more aware of the presence of the Foundation, and identified the Freeman Park Plaza as a proj ect where their donations would have an immediate effect. The event was a success - it generated over $7,000 in contributions and pledges. But it had a greater and unanticipated success when a group of donors thought the Plaza would be a fitting tribute to their friend who had died recently and unexpectedly at an early age. This group's contributions totaled over $21,000. Begun late last year, completed and dedicated this spring, the Freeman Park Plaza is a $28,000 improvement that the Foundation was able to make a reality. # qf5 Re: Eddy Station Commitment October 6, 2005 Page 2 Fundraising for Success: It takes time to build a presence and a track record to be successful in raising funds. This is especially the case when the organization is as small and volunteer-based as the Shorewood Parks Foundation. It is also far easier to gain community support, interest, and donations when there is a new project to be funded. It is difficult to raise much interest in funding something that has already happened or already been constructed. After four years of experience, the Board is finding this situation to be true. It has taken four years to raise less than $20,000 for Eddy Station after its construction. The Foundation was able to raise almost $30,000 in a matter of months after the Freeman Park Plaza project took hold. A New Strategy and Commitment: Although there is no contractual obligation for the Foundation to provide the City with $100,000 for Eddy Station, the Foundation maintains its commitment because it intends to honor this pledge. However, the Board believes that its limited energies and resources would yield the greatest benefit for the residents of Shorewood if it were able to make a new commitment in place of the one it has honored on Eddy Station. The Foundation's $100,000 commitment was a pledge to the City's Park Capital Improvement Fund, which the City could view as a restoration of funding for Eddy Station, or view as available for $100,000 of other improvements that the City would plan to make with its own monies placed in that Fund. This prospective approach on the Foundation's commitment would allow it to be more successful in its fundraising. Viewed in this light, the Foundation has reached almost one-half of its goal, providing the City with nearly $50,000 for park capital improvements (Eddy Station and Freeman Park Plaza). The Foundation intends to do all it can to raise funds to benefit the City's park system, and will strive to surpass $100,000 in funds it can give to the City. It will be far more successful, in both the near- term and well into the future, if the understanding of its $100,000 commitment is no longer tied to Eddy Station. With this change, the Foundation's efforts could be more effectively directed to further the projects and programs of the Park Commission and the City CounciL The Board's Request: The Board of Directors asks the City Council to concur with this proposed change in the Foundation's $100,000 commitment to the City of Shore wood. The Park Commission formally endorsed this proposal in September. We believe that this change will provide a common understanding among the Foundation, the Commission, and the City Council, and give us a much- needed fresh start to pursue donations. . . . . . . . J CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: City Council Craig W. Dawson, City Administrator ~ FROM: . DATE: October 6, 2005 SUBJECT: Latest Proposal regarding Resolution of SLMPD Issues . At a special meeting held September 30,2005, the Coordinating Committee of the South Lake Minnetonka Police Department endorsed the latest proposal that has been put forward to move toward resolution of issues among the member cities. This proposal (attached) came about as a result of conversations between mayors Woody Love and Nick RuehL The proposal calls for the formation of a non-binding arbitration panel whose task would be to determine what should be the allocation among the cities for funding SLMPD operations. After the panel makes its determination, the member cities' councils would have 30 days to decide ifthey will abide by the allocation. . . If each ofthe four cities agrees to the funding allocation, they would be committed to: o Amend the joint powers agreement to have a minimum funding adjustment for local inflation or levy limitation (same language as in the Excelsior Fire District JPA); o Amend the joint powers agreement to include a dispute resolution section, which would include binding arbitration on contract matters (same language as in the Excelsior Fire District JP A); and o Continuing the discussion for resolution of other SLMPD issues that the cities have raised over the past few years. . If any city declines to abide by the funding allocation determination, then negotiations will begin for mutually-acceptable terms for that city's withdrawal from the JPA for the SLMPD. . It is expected that the process would take three or so months to complete (i.e., into early 2006), and that each city would advocate its position to the Solomon-like panel on what the funding allocation should be. 41'S- t.., PRINTED ON RECYCLED PAPER ....J-,... q~ -- . i Proposal for SLMPD Issues Resolution October 10, 2005, City Council Meeting Page 2 Action bv City Councils to Date: Excelsior: At its meeting on October 3, the Excelsior City Council had extensive discussion but took no action on this proposal. The major concern expressed was that by entering into this process, the Excelsior Council would be making a commitment about an obligation about possible withdrawal, and there was no information about what withdrawal would look like. The Excelsior City Council took up again the "Final Version of the 'Temporary Make-Whole' Proposal" that the other three city councils approved in late August. As part of that proposal, Excelsior would pay $420,000 to the 2006 operating budget and receive Tier 2 service for the balance of 2005 at no additional cost. That proposal also called for resolution of all issues by the end of this year, or efforts to reorganize the SLMPD membership would begin at the start of 2006. There appeared to be support to reconsider this proposal, but the Council took no action on it on October 3. o If Excelsior did approve this Final Version proposal, it would need have approval of the other three city councils as: · That version had an August 31, 2005, deadline for approval by all cities; and · The December 31, 2005, date for resolution of all issues would be superseded by the non-binding arbitration process, which would conclude after the end of this year. Greenwood: At the October 4 Council meeting, Mayor Bob Newman reported on the Coordinating Committee's endorsement of the proposal. Citing the lack of action by Excelsior, Greenwood City Council also took no action on the proposal that evening. .. . . . Shorewood: The Shorewood City Council will be considering this proposal on October 10. Tonka Bay: The Tonka Bay City Council will be considering this proposal on October 11. . City Council Action: The City Council may 1) Approve the non-binding arbitration proposal endorsed by the Coordinating Committee. 2) Reject the non-binding arbitration proposal endorsed by the Coordinating Committee. 3) Take no action on the proposal at this time. I suggest that the Council consider (1) approval, or (3) taking no action at this time. If Council chooses the latter, it may want to indicate whether it will await action by the Excelsior City Council before the proposal is placed on a future Shorewood City Council meeting agenda. . '. . . . . . PROPOSAL FOR RESOLUTION 1. Non-Binding Arbitration before a mutually-acceptable panel of arbitrators for the sole purpose of determining the allocation of the costs of providing police servIces. 2. Conditions: A. All four cities agree to decide within 30 days after the arbitration award is issued whether, under the cost allocation determined by the arbitration panel, they want to stay in the SLMPD or not. B. If all four cities want to stay in -- the JP A will be amended to: 1) 2) Adopt the cost allocation determined by the arbitration panel. Delete the last sentence of Section 7 of the JP A and replace it with the following language: "If no determination is reached on budget matters by September 1st of each year, the amount of the previous year's budget will be increased by the lesser of the following: a.) The increase in the July Minneapolis/St. Paul Consumer Price Index for All Urban Consumers (CPI-U) over the previous 12-month period; or b.) The percentage increase in the most restrictive statutory levy limit applicable to the budget year placed on any of the Member Cities over the levy limit for that Member City for the prior year. c.) In the event that (a) or (b) decreases, the operating budget shall remain the same." 3) Add the following dispute resolution language: "When any Member City believes that there is a misrepresentation or a violation of the specific terms and conditions of this Agreement, that Member City may initiate the dispute resolution process by submitting to the Committee and each Member City a written statement outlining the dispute or disagreement. This written statement of dispute shall be forwarded by the complaining Member City to the Committee at the Committee's next scheduled meeting. The Committee will then have a three (3) month period to resolve the dispute as to interpretation or application of the . '. terms of this Agreement. If the dispute is not resolved within the three (3) month period, the dispute shall be forwarded by the Committee to an appropriate mediation service. The Board may independently call for dispute resolution of any issue, by majority vote of its Voting Members. If the aggrieved Member City and the Committee cannot mutually agree to a resolution through the mediation process, within ninety (90) days after the initiation of the mediation process, either the aggrieved Member City or the Committee may submit the issue to arbitration pursuant to the Uniform Arbitration Act." . The remaining Issues Group JP A amendment issues will be negotiated. C. If anyone of the four cities decides it does not want to remain in the SLMPD under the contribution formula determined by the arbitration panel, the member cities will negotiate withdrawal from the JP A on mutually-acceptable terms. . . . . 2 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works . DATE: October 6, 2005 RE: Consideration of aRequest to Amend the Scope of the Project for the SE Area - Amesbury Wells Interconnection Project. . Attachment 1 is a petition received from Mr. Steven Nelson, of Bridgeland Development Company. Bridgeland Development Company is the firm currently constructing the development Parkview Crossing located on Suburban Drive, as shown in Attachment 2. This petition is requesting that the City Council amend the scope of the City initiated project for the interconnection of the SE Area and Amesbury water systems. More Specifically, to include, as a city project, the extension of municipal water from the proposed watermain at the intersection of Manor Road andSt. Albans Road, along Suburban Drive to the Parkview Crossing subdivision. . Staff directed WSB and Associates to prepare a cost estimate for the additional length of project for the additional length of watermain specified above. While staff perceives the costs calculated as very conservative, WSB has indicated the costs to be $303,000 for this segment. Under the City's policy, the City will pay for any over-sizing of the watermain above an 8-inch diameter main, for trunk purposes. Table 1 shows the associated costs for each scenario. Attachment 4 is a preliminary cost opinion for each scenario. Option Project Cost 8 Inch Dia Suburban Dr. $ 269,000 12 Inch Dia Suburban Dr. $ 303,000 Difference (i.e. over sizing costs) $ 34,000 . Table 1 n t.~ PRINTED ON RECYCLED PAPER =II=- /0 If Mayor and City Council Amendment SE - Amesbury Interconnect October 6, 2005 Page 2 of2 . Currently, under the City's Ordinance for municipal water service, the developer is required to pay a $10,000 connection charge for each of the single-family lots. Thus, if developer chooses to install city water, the total connection fees to the city would be $90,0000. However, the developer has indicated that the expense required to extend water from the intersection of Manor Road to the Parkview Crossing subdivision is cost prohibitive. Thus, Bridgeland Development is requesting that the city bear this portion of the project, as there appears to be at least two homes interested in City water service on Suburban Drive. Bridgeland Development is requesting that the City Council weigh out the cost of adding the Suburban Drive portion of the project to the SE Area - Amesbury Interconnection versus the opportunity of the 90,000 connection charges, in addition to those who may be interested along the proposed route. . Mr. Nelson is interested in obtaining a decision from the city as soon as possible, as the development is currently under way. Staff will present this in detail at Monday night's meeting. . . . . . . . . SEP, 28. 2005 10: 19AM NO. 3520 P. 2 BRIDGELAND DEVELOPMENT COMPANY 10657 _165th Street West, Lakeville, MN 55044 (952) 985-5000 FAX: (9521469-5906 September 28, 2005 Bradley J. Nielsen City Planner 5755 Country Club Road Shorewood, MN 55331 Re: Water Main Parkview Crossing Subdivision Dear Brad: Thank you for meeting with my engineer and myself yesterday to discuss availability of city water services to Bridgeland's new project. I am sending you this letter to request that the City amend their approved Water Main Project # 1608-04 to include the extension of service from St. Albans Bay Road north along Suburban Drive to Parkview Lane to serve our new p\at called parkview Crossing. Our option is to use private wells for each of the nine (9) new homes. I see it as a benefit to the community to add water main seNiee to this new subdivision before the homes and wells are built. Bridgeland is also aware that at least two other homes along this route would like to access city water. Please schedule Bridgeland's request to be heard at the City Council Meeting on October 10,2005. Thank you for your consideration on this matter. Sincerely, EVELOPMENT COMPANY Steven A. Nelson Vice President SANtcf Cc: Larry Brown ATTACHMENT 1 Petition 1 1 z~ ~ ~ co ~~ co c: coB en CI) _ c: c: c: CO.- .c~ <C~ ~co cn...J ATTACHMENT 2 Route of Amendment Requested . Table 14A 8" Watermain North along Suburban Drive Engineer's Opinion of Total Probable Project Cost Schedule A - Surface Improvements 1 Mobilization LUMP SUM 1 $13,500.00 $13,500.00 2 Remove Bituminous Pavement SQYD 2,850 $8.50 $24,225.00 3 Sawing Bituminous Pavement (Full Depth) UN FT 1,555 $6.00 $9,330.00 4 Select Granular Borrow (CV) CUYD 220 $15.00 $3,300.00 5 Aggregate Base Class 5 (100% Crushed) TON 1100 $20.00 $22,000.00 6 Type 41 Wearing Course Mixture TON 285 $60.00 $17,100.00 . 7 Type 31 Base Course Mixture TON 285 $60.00 $17,100.00 8 Bituminous Material For Tack Coat GALLON 125 $5.00 $625.00 9 Traffic Control LUMP SUM 1 $1,500.00 $1,500.00 Total Schedule A - Surface Improvements $108,680.00 . Schedule B - Watermain Improvements 10 1" Corporation Stop EACH 17 $75.00 $1,275.00 11 8" Gate Valve and Box EACH 1 $1,200.00 $1,200.00 12 Curb Stop & Box EACH 17 $250.00 $4,250.00 13 Connect to Existing Watermain (12") EACH 1 $2,000.00 $2,000.00 14 Hydrant Assembly EACH 4 $3,000.00 $12,000.00 15 1" Type K Copper Pipe UN FT 265 $20.00 $5,300.00 . 16 12" Water Main, DIP., CL 52 UN FT 1521 $35.00 $53,235.00 17 Ductile Iron Fittings POUND 800 $4.00 $3,200.00 18 Dewatering UN FT 1521 $15.00 $22,815.00 19 Sodding, Type Lawn (Incl. Topsoil & Fert) SQYD 190 $3.50 $665.00 Total Schedule B - Watermain Improvements $106,000.00 Subtotal (Schedule A - B) $215,000.00 Contingencies (25%) $54,000.00 Total Estimated Construction Cost $269,000.00 Engineering, Administration, and Legal Fees (25%) $67,000.00 Total Estimated Project Cost $336,000.00 . ATTACHMENT 3 Cost Estimates Table 14 12" Watermain North along Suburban Drive Engineer's Opinion of Total Probable Project Cost . Schedule A - Surface Improvements 1 Mobilization LUMP SUM 1 $15,000.00 $15,000.00 2 Remove Bituminous Pavement SQYD 2,850 $8.50 $24,225.00 3 Sawing Bituminous Pavement (Full Depth) UN FT 1,555 $6.00 $9,330.00 4 Select Granular Borrow (CV) CUYD 220 $15.00 $3,300.00 5 Aggregate Sase Class 5 (100% Crushed) TON 1100 $20.00 $22,000.00 6 Type 41 Wearing Course Mixture TON 285 $60.00 $17,100.00 7 Type 31 Base Course Mixture TON 285 $60.00 $17,100.00 . 8 Bituminous Material For Tack Coat GALLON 125 $5.00 $625.00 9 Traffic Control LUMP SUM 1 $1,500.00 $1,500.00 Total Schedule A - Surface Improvements $110,180.00 Schedule B - Watermain Improvements 10 1" Corporation Stop EACH 17 $75.00 $1,275.00 . 11 12" Gate Valve and Box EACH 1 $2,000.00 $2,000.00 12 Curb Stop & Box EACH 17 $250.00 $4,250.00 13 Connect to Existing Watermain (12") EACH 1 $2,000.00 $2,000.00 14 Hydrant Assembly EACH 4 $3,000.00 $12,000.00 15 1" Type K Copper Pipe UN FT 265 $20.00 $5,300.00 16 12" Water Main, DIP., CL 52 UN FT 1521 $50.00 $76,050.00 . 17 Ductile Iron Fittings POUND 1521 $4.00 $6,084.00 18 Dewatering UN FT 1521 $15.00 $22,815.00 19 Sodding, Type Lawn (Incl. Topsoil & Fert) SQYD 190 $3.50 $665.00 Total Schedule B - Watermain Improvements $132,000.00 Subtotal (Schedule A - B) $242,000.00 Contingencies (25%) $61,000.00 Total Estimated Construction Cost $303,000.00 Engineering, Administration, and Legal Fees (25%) $76,000.00 Total Estimated Project Cost $379,000.00 . . Table 13 12" Watermain Northwest along St. Albans Bay Rd. and then Northeast along Manor Rd Engineer's Opinion of Total Probable Project Cost Schedule A - Surface Improvements 1 Mobilization LUMP SUM 1 $32,000.00 $32,000.00 2 Remove Bituminous Pavement SQYD 6,150 $8.50 $52,275.00 3 Sawing Bituminous Pavement (Full Depth) UN FT 3,245 $6.00 $19,470.00 4 Select Granular Borrow (CV) CUYD 480 $15.00 $7,200.00 5 Aggregate Base Class 5 (100% Crushed) TON 2400 $20.00 $48,000.00 6 Type 41 Wearing Course Mixture TON 615 $60.00 $36,900.00 . 7 Type 31 Base Course Mixture TON 615 $60.00 $36,900.00 8 Bituminous Material For Tack Coat GALLON 275 $5.00 $1,375.00 9 Traffic Control LUMP SUM 1 $3,000.00 $3,000.00 Total Schedule A - Surface Improvements $237,120.00 Schedule B - Watermain Improvements . 10 111 Corporation Stop EACH 34 $75.00 $2,550.00 11 1211 Gate Valve and Box EACH 4 $2,000.00 $8,000.00 12 Curb Stop & Box EACH 34 $250.00 $8,500.00 13 Connect to Existing Watermain (1211) EACH 1 $2,000.00 $2,000.00 14 Hydrant Assembly EACH 7 $3,000.00 $21,000.00 15 1" Type K Copper Pipe UN FT 535 $20.00 $10,700.00 . 16 12" Water Main, DIP., CL 52 UN FT 3245 $50.00 $162,250.00 17 Ductile Iron Fittings POUND 3245 $4.00 $12,980.00 18 Dewatering UN FT 3245 $15.00 $48,675.00 19 Sodding, Type Lawn (Incl. Topsoil & Fert) SQYD 410 $3.50 $1,435.00 Total Schedule B - Watermain Improvements $278,000.00 Subtotal (Schedule A - B) $515,000.00 Contingencies (25%) $129,000.00 Total Estimated Construction Cost $644,000.00 Engineering, Administration, and Legal Fees (25%) $161,000.00 Total Estimated Project Cost $805,000.00 . CITY OF SHOREWOOD CITY COUNCIL MEETING October 10, 2005 PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address 1.3" ll'-{ X~U/~ J VIA LU 2. 3. 4. 5. 6. 7. 8. 9. 10.