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082205 CC Reg AgP " . . . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 22, 2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING . A. Roll Call Mayor Love_ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Work Session Minutes, August 4,2005 (Att. - Minutes) B. City Council Regular Meeting Minutes, August 8,2005 (Att.- Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing:: Authorization to Hire a Senior Accounting Clerk (Att. - Finance Director's memorandum) C. City Clerk License Approvals: Temporary Gambling License for the Friends of the Southshore Center (Att. - Deputy Clerk's memorandum, Resolution) D. Approve Extension of Conditional Use Permit (Att. - Planning Director's memorap.dum) Applicant: Gretchen Sebald . Location: 20625 Garden Road E. Authorization for Expenditure of Funds for two 800 mhz. Radios (Att. - Public Works Director's memorandum) F. Sign Permit Request (Att. - Planning Director's memorandum) Applicant: Kay Marie & Carol's School of Dance Location: Shorewood Village Shopping Center ..... , . . . . . CITY COUNCIL AGENDA - August 22, 2005 PAGE 2 OF 2 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS 6. PUBLIC HEARING 7. PARKS - Report by Representative A. Report on Park Commission Meeting Held August 9, 2005 (Att.- Draft Minutes) B. Acceptance of the Shirley Rice Memorial (Att. - Memorial Specs) 8. PLANNING - Report by Representative A. Variance to Build on a Substandard Lot (Att. - Planning Director's memorandum, Draft Resolution) Applicant: Location: Craig Buechler 5655 Eureka Road 9. GENERAL/NEW BUSINESS A. Proposal Regarding SLMPD Interim Funding (Att. - Administrator's memorandum) B. Park Commission Appointment (Att. - City Administrator's memorandum, Resolution) 10. ENGINEERING/PUBLIC WORKS A. Accept Proposal and Award Contract for Dry Hydrant Relocation (Att. - Public Works Director's memorandum, Resolution) B. Update on the Right-of-Way Acquisition for County Road 19 (Att. - Public Works Director's memorandum) C. Update on Costs for County Road 19 (Att. - Public Works Director's memorandum) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection B. Mayor & City Council 12. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 22 August 2005 6:30 pm Park Commission Intervie~s CIP & Budget Work Sessions following Regular Council meeting . Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. . Agenda Item #3B: Staffing - Staff interviewed five applicants for the vacant position ()f Senior Accounting Clerk arid recommends that Accounting Clerk Michelle Nguyen be appointed to this position at a starting pay rate of $19.13 per hour. Michelle has been with the Shorewood finance department for two' years and has been performing the activities and tasks of the Senior Accounting position for the past 3-1/2 weeks. Agenda Item #3C: The Friends of the Southshore Center have requested a Temporary Gambling Permit to conduct a raffle on Tuesday, Janliary 3, 2006, to be held at the _ Southshore Center. The required permit fee and documentation has been submitted for this permit. Approval requires simple majority vote. . . - Agenda Item #3D: In June of this year the City granted Gretchen Sebald an extension to the conditional use permit deadline requiring demolition of her existing home at 20625 . Garden Road, after her new house is completed. Citing early delays due to weather, she is requesting an additional30-day extension of the deadline to the end of September for completion of the construction. Staff recommends approval of the extension. ;- Agenda Item #3E: Staff is recommending approval of an authorization for expenditure of funds for purchase of two portable 800 MHz radios and accessories, as outlined above. Agenda Item #3F:Kay Marie and Carol's School of Dance will be opening a store in the Shorewood Shopping Center, and have requested a permit for their permanent sign as . well as a temporary sign. Approv511 of the sign permit is recommended. . Agenda Item #7 A: Park Commissioner Chair Sue Davis will report on the August 9, 2005, Park Commission meeting. - Agenda Item #7B: The Park Commission approved a motion accepting the modifications to the Shirley Rice Memorial, at Manor Park, as proposed by the Shorewood Garden Club. Details of the Memorial are attached. n . to., PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of August 22, 2005 Page 2 of2 Agenda Item #8A: In January of 2003 the City approved a variance for Craig Buechler . allowing a new house to be built on an existing substandard lot at 5655 Eureka Road. Due to delays, the variance approval expired. Mr. Buechler is reprocessing his request with revised building plans that comply even better with this restrictive site. Agenda Item #9A: The staff memorandum recounts the evolution of proposals, starting with Greenwood Mayor Newman, for an agreement on interim funding by the SLMPD member cities for the 2006 SLMPD operating budget. Council reviewed this matter at a work session on August 4. The Council directed staff to finalize a proposal for Council's consideration based on its discussion at the August 4 work session. It is expected that Mayor Newman will present a proposal slightly modified from Shorewood's at the special meeting of the Coordinating Committee on Friday, August 29, and will seek endorsement of it by the Coordinating Committee. It is materially different than resolutions adopted by Excelsior on August 15. Staffwill provide an update at the Council's August 22 meeting, and Council should have full discussion of this matter. Council should decide whether it should act and what should be its position regarding . interim funding arrangements for 2006. Agenda Item #9B: Council will have interviewed Robert Hensley and Steven Loheit prior to the Council meeting regarding their interest in serving in a vacant seat on the Park Commission. The term for this position runs through February 28,2007. Agenda Item #10A: Mr. Michael Catain is the property owner of 4550 Enchanted Point. Mr. . Catain has submitted a petition for local improvement, in accordance with the Minnesota State Statute 429, requesting that the City perform an engineering analysis and public works improvement proj ect to relocate a dry hydrant that is located on the subj ect parcel via a utility easement. Mr. Catain desires that the hydrant be relocated outside of his property, and within the public right of way of Enchanted Point. Assuming confirmation is received from Mr. Catain prior to Monday's regularly scheduled City Council meeting, Staff is recommending approval of the resolution that accepts the proposal provided by . G.F. Jedlicki, Inc. for relocation of a dry hydrant system. Agenda Item #10B: Staff will provide an update under separate cover for the right of way process for the County Road 19 Project, as requested by the City Council. Agenda Item #10C: Staff will provide an update under separate cover for the current cost projections for the County Road 19 Project, as requested by the City Council. . . . . . . CITY OF SHOREWOOD CITY COUNCIL SPECIAL WORK SESSION THURSDAY, AUGUST 4,2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBER 6:00 P.M. MINUTES D, ~n 1:1 / Ii \':~i i.. 1. CONVENE CITY COUNCIL SPECIAL WORK SESSION Mayor Love called the meeting to order at 6:00 p.m. A. Roll Call Present: Mayor Love; Councilmembers Callies, Lizee, Turgeon, and Wellens; Administrator Dawson Also Present in Audience: Greenwood Mayor Newman; Excelsior Councilmember Bolles; SLMPD Chief Litsey Absent: None B. Review Agenda After review of the agenda, no amendments were made and the meeting proceeded. 2. DISCUSSION OF SLMPD MATTERS Administrator Dawson reviewed the sequence of events that began with an futerim Resolution Proposal by Greenwood Mayor Newman at the meeting of the SLMPD Coordinating Committee on July 29. His proposal served as a framework to which Excelsior and Greenwood added further details, and on which they took formal action on August I and August 2, respectively. Their actions were identical with the exception of the percentages of the 2006 operating budget that would be paid by Excelsior and Shorewood. fu the Excelsior proposal, it would be a 26.5%/49.0% split respectively; and in the Greenwood proposal, it would be a 27.0%/48.5% split respectively. Dawson had consulted with the City's representatives to the Issues Group, and presented modifications to the Excelsior and Greenwood proposals for Council's discussion this evening. He noted that this proposal was a separate issue from the action the Council would need to take on approving the amount for payment for services in 2006, which was scheduled for the Council's August 8, 2005, meeting. The Council indicated that it wanted the full Council to be present to act on the futerim Resolution Proposal, which would be on August 22, and that it would be appropriate for the Council to act on August 8 on the SLMPD funding for 2006 as recommended by the Coordinating Committee, although two councilmembers would be absent for that meeting. Mayor Love related that he had stated his opposition to the Newman proposal at the Coordinating Committee meeting, but that he would be presenting it to the Council for its consideration. He noted that circumstances had also changed since last Friday's meeting. He asked Mayor Newman to speak briefly to the Council about his proposal, and Mayor Newman then related the general concept of the proposal and what he saw as its benefits. * J-It CITY OF SHOREWOOD SPECIAL WORK SESSION MINUTES AUGUST 4, 2005 PAGE 2 Mayor Love suggested that another provision be added to the proposal: That with approval of the proposal by all four cities, all cities immediately would receive full service and with no additional cost for Excelsior. This provision is especially important to the SLMPD staff, so that it could have the pressure removed from working within a two-tier system. After further discussion, Council agreed that this offer should be included, and listed as a separate item. Councilmember Turgeon related her analysis of advantages and her disappointments with the concept behind the proposal. She said she could be supportive of it after discussions with councilmembers from other cities, and in respect of the partnership with Greenwood and Tonka Bay in the agreement. Councilmember Callies expressed her disappointment as well. The Issues Group process had a deadline, and it was certainly implicit that there would be consequences if the May 31, and June 30 deadlines were not met. The Issues Group process appeared to be for naught. Councilmember Wellens agreed with Councilmember Callies, and stated that deadlines need to be respected. He also said that he was comfortable with having a two-tier system of services offered by SLMPD. Councilmember Lizee echoed the comments of the other councilmembers, her disappointment that further discussions among the cities were necessary, and her intent to have December 31, 2005, as an absolute and final deadline to resolve matters. The rest of the Council concurred in the finality of the deadline date. Council and staff reviewed the several modifications to be made to the draft of the illterim Resolution Proposal, and agreed that they would be in the document to be considered at the August 22 Council meeting. Dawson said he would make the modifications and send them to staff in the other three cities immediately. 3. OTHER There was no other business. 4. ADJOURNMENT Councilmember Lizee moved, and Councilmember Wellens seconded, adjourning the August 4, 2005, Special City Council Work Session at 6:57 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Craig Dawson, Recorder Woody Love, Mayor . . . . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MO~AY,AUGUST8,2005 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES FT 1. CONVENE CITY COUNCIL MEETING Acting Mayor Lizee called the meeting to order at 7:01 P.M., noting Mayor Love was not able to be present this evening. A. Roll Call Present: Acting Mayor Lizee; Councilmembers Turgeon, and Wellens; Administrator Dawson; Attorney Keane (arrived 7:20 P.M.); Engineer Brown, Finance Director Burton, and Planning Director Nielsen . Absent: Mayor Love; Councilmember Callies B. Review Agenda Wellens moved, Turgeon seconded, Approving the Agenda as presented. Motion passed 3/0. . 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, July 25, 2005 Turgeon moved, Wellens seconded, Approving the City Council Regular Meeting Minutes of July 25, 2005, as presented. Motion passed 3/0. 3. CONSENT AGE~A . Wellens moved, Turgeon seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffmg - No action required C. Sign Permit Request Applicant: College Nannies & Tutors Learning Center Location: 23570 Highway 7 (Shorewood Village Shopping Center) D. Authorizing Submittal of the 2005-2006 Winter Trail Activities Permit E. Authorize Expenditure of Funds for Public Works Equipment - 2 Snowplows . F. Authorize Expenditure of Funds for a Generator Motion passed 3/0. #~B CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 2 of 6 4. ~TTERS FRO~ THE FLOOR (No Council action will be taken.) . Stephen Dzurak, resident of Shorewood, stated he was present this evening to provide input on the proposed Shorewood increase to the South Lake Minnetonka Police Department (SLMPD). He stated he was disappointed that the City was considering this increase since he anticipated the City of Excelsior would not settle for this amount of funding to be contributed by the other member cities. He viewed it as "taxation without representation" as he believed Shorewood's portion of the operating budget warranted additional representation in decision making issues. Finally, he stated, he believed Excelsior's lack of action in accepting the offer presented as a result of the work completed by the Issues Group was appalling, and he was frustrated the City of Excelsior had not acted in a timely fashion as agreed upon early in that process. He stated he would be very disappointed if the City of Shorewood took action to increase its percentage of the member city contributions associated with the SLMPD Operating budget. Acting Mayor Lizee thanked Mr. Dzurak for his comments. 5. REPORTS ~ PRESENTA.TIONS . A.. Request for Support for the Southshore Senior/Community Center Joyce Flury, Executive Director for the Southshore Community Center, stated she was present this evening to issue a request for funding on behalf of the Senior Community Services (SCS). SCS was the provider of programming at the Southshore Community Center, and as such, had annually requested funding from each of the member cities for programming activities. She explained that due to federal cutbacks, prior funding, previously available through Hennepin County, was no longer available, and thus, the funding requests had become necessary in order to allow participants at the Southshore Center to be able to maintain activities available to them for many years. Ms. Flury stated that SCS was requesting that each member city consider including funds in its 2006 budget to continue funding for SCS services at the Center. The request of Shorewood was $6,500. . Ms. Flury also explained the Friends of the Southshore Center provided funding for the maintenance and upkeep of the building, and several volunteers helped with fundraising efforts throughout the year for various activities as well. She also noted the wonderful participation in programming each year for area seniors, and thanked Council for its time this evening in considering this action. . Acting Mayor Lizee stated she believed the Center to be a true asset to the community, noting it was very well utilized for several kinds of events. She stated she was aware there were numerous fundraising events also associated with programming efforts each year. Turgeon moved, Wellens seconded, Directing Staff to include $6500 in the 2006 proposed budget for the Senior Community Services at the Southshore Community Center. ~otion passed 3/0. Ms. Flury thanked the Council for its wonderful support and stated the seniors also appreciated all the cooperation and cooperative efforts from the City of Shorewood. 6. PUBLIC HEA.RING ~~. . . . . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 3 of 6 7. PARKS Engineer Brown reported there had not been a meeting of the Park Commission since the most recent Regular City Council meeting, thus, there was nothing to report on at this time. 8. PLANNING Director Nielsen stated Commissioner Meyer was unable to be present this evening to provide a detailed report on recent activities of the Planning Commission. A. Parkview Final Plat Director Nielsen briefly reviewed the project, noting the Planning Commission had requested a review of the landscaping plan for the project as part of the Final Plat review portion of the planning process. He then reviewed the landscaping plan for Council, noting several improvements had been made in the number, quality, and placement of trees associated with this project. Engineer Brown explained there remained two primary engineering issues associated with the project, including installation of municipal water service and drainage. With regard to municipal water service, he explained WSB & Associates, the City's engineering consulting firm, was preparing a feasibility report to determine if an interconnection between the Amesbury area and the Southeast Water Tower area would be possible. He stated he anticipated a report by mid-August and the results would not hold up the project moving forward at this time. With regard to drainage for the project, Engineer Brown explained the drainage flow pattern related to the project as well as the alternatives for the hydrology aspects of the project. Councilmember Turgeon questioned whether routing the stormwater to the pond at Manor Park, as planned, would cause deterioration in water quality at the pond. Engineer Brown stated it could potentially increase the phosphorus loading for the pond, but there were little alternatives presented at this time. He was awaiting the final hydrology report and hoped for alternatives at that time. He also stated the City was working with the limnologist from the Minnehaha Creek Watershed District to study water samples from the pond in effort to bring resolution to this issue. Wellens moved, Turgeon seconded, Adopting RESOLUTION NO. 05-072, "A Resolution Approving the Final Plat of Parkview" and Authorizing Execution of the Development Agreement for this project. Motion passed 3/0. 9. GENERALINEW BUSINESS A. Excelsior Fire District 2006 Proposed Budget Administrator Dawson explained the process for preparation, consideration, and approval of the Excelsior Fire District (EFD) 2006 proposed budget. He noted the Council had an opportunity to review a preliminary budget at a Work Session meeting held in July as part of this process. He reviewed the issues addressed by Council at that Work Session, including issues associated with Orono expenses and revenue, PERA contributions, janitorial services, motor fuels, other professional services, and presentation and formatting of the budget for future years. Shorewood' s contribution based on the formula would be $538,278 for the Year 2006. He also explained, according the Joint Powers CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 4 of 6 Agreement that governed the District, approval of the budget by a majority of the five city councils was . binding on all member cities. He noted three of the five councils had approved the 2006 proposed EFD budget thus far. Chief Mark DuCharme, of the EFD, thanked Council for consideration of the budget, and distributed data regarding the Orono contract monies and the new process in place for allocation and distribution of those monies within the EFD organization. Turgeon moved, Wellens seconded, Approving the Excelsior Fire District 2006 Proposed Budget. Motion passed 3/0. Chief DuCharme thanked the Council. B. Mound Fire Department 2006 Proposed Budget Administrator Dawson explained the City of Shorewood provided fire and rescue services to Enchanted, Shady, and Spray Islands through a contract with the City of Mound. He noted contract cities did not approve the budget or their payments for service for the following year, but were asked to comment on the budget, and forward them to the Mound City Council for its annual consideration of the budget each year. He then went on to review the funding formula associated with this budget, and costs to the City of Shorewood, noting a rise in funding contribution from $22,749 in 2005 to $26,421 in 2006. Administrator Dawson stated the increase was formula driven for the year, noting it would be revisited next year when developing the next multi-year contract for services. Acting Mayor Lizee questioned whether the Island residents were satisfied with the level of service received in past years by the Mound Fire Department. Administrator Dawson stated he was unaware of any complaints from Island residents at this time. Councilmember Wellens stated he believed a 16% increase over the past year to be quite high. Councilmember Turgeon agreed, noting the City paid a great deal of money in the last year for 2% of the MFD emergency calls. Turgeon moved, Wellens seconded, Accepting the Mound Fire Department 2006 Proposed Budget. Motion passed 3/0. C. South Lake Minnetonka Police Department 2006 Proposed Budget Administrator Dawson explained on July 29, 2005, the Coordinating Committee of the South Lake Minnetonka Police Department (SLMPD) recommended the 2006 proposed budget for consideration by the four member city councils. The overall budget proposed included a 3.8% increase from 2005 to 2006. He then reviewed the budgetary process as outlined in the Joint Powers Agreement that governed the SLMPD. Next, Administrator Dawson explained the programmatic changes slated for the 2006 proposed budget cycle, as well as ramifications associated with "flat-lining" the municipal funding yet another year. He also explained how potential tiers of service would impact the budget and noted the municipal payment recommended for 2006 from the City of Shorewood was $715,806, or 46% of the $1,556,100 from all of the member cities. He then reviewed the approvals thus far associated with member cities actions by respective Councils. . . . . . . . CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 5of6 SLMPD Chief Litsey was present, and provided a brief overview of the budget. He stated he was required to work within the current JP A for funding the budget for 2006, since matters had not been resolved as a result of the Issues Group meetings. He further stated he appreciated the budget process being reviewed by the Operating Committee, comprised of all member city administrators and managers, and then being considered for recommendation by the Coordinating Committee. Turgeon moved, Wellens seconded, Approving $715,806 in revenue from the City of Shorewood for the 2006 Proposed Budget of the South Lake Minnetonka Police Department. Motion passed 3/0. Councilmember Wellens stated he appreciated being presented with enough data to understand the comparative step in funding for each city in this issue. Chief Litsey thanked the Council for its action this evening. 10. ENGINEERINGIPUBLIC WORKS . Engineer Brown stated there was nothing to report on at this time. . . . 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection Engineer Brown reported on the lack of progress currently being made on the County Road 19 project as a result of financial issues associated with project management. He stated issues remained currently with Xcel Energy regarding the timing of removal of power poles standing in the way of the project's progression. He stated he anticipated the issue of removal to be completed no later than mid-month; however, if this was not the case, additional resources would need to be addressed to continue with the project. Councilmember Turgeon questioned the status and report related to burying utilities for this project. Engineer Brown stated the report from R.W. Beck was complete but had yet to be delivered in written form. He stated a verbal report had been shared in which the City's consultant believed the costs outlined in the Xce1 proposal for this task were reasonable, despite the fact that they had doubled from the original estimate for this activity on the project. Councilmember Turgeon stated she believed cost for the undergrounding should be borne by Hennepin County since it was a County project, and neither the benefits associated with the overall project, nor the roadway would be solely at the expense of Shorewood residents. Engineer Brown stated he believed such activities to be governed by statute. B. Mayor & City Council Acting Mayor Lizee stated there were six "Neighborhood Night Out" events in the City, and in attending these events, noted many area residents were happy to see the police and fire department personnel in attendance at these events. . . CITY OF SHOREWOOD REGULAR MEETING MINUTES AUGUST 8, 2005 Page 6 of 6 She also shared a flyer that outlined the Future of the Lake Day on August 13, 2005, at the Excelsior . Commons from 9:00 A.M. to 12:00 P.M., noting all residents were invited and encouraged to attend this event. 12. ADJOURN Wellens moved, Turgeon seconded, Adjourning the August 8, 2005, Regular City Council Meeting at 7:52 P.M. Motion passed 3/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Christine Lizee, Acting Mayor ATTEST: . Craig W. Dawson, City Administrator/Clerk . . . . . . . . PAYABLESAPPROVALS For 8/22/05 Council Meeting #3A Date: nting Clerk Date: B/J~~~ Date: M8(;mS- · PAYROLL APPROVALS For 8/22/05 Council Meeting irector Approved by: Craig awson, City A ministrator . . . t CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood,mn.us. cityhall@ci.shorewood,mn,us MEMORANDUM Date: August 17, 2005 Re: Honorable Mayor and City Council Members ~ . ~ Ii ~ Bonnie Burton, Fin. ance Director/Treas~~- Craig W. Dawson, City Administrator Cb? Senior Accounting Clerk Position To: . From: . As the City Council may recall, Senior Accounting Clerk Cathy Elke resigned effective July 22, 2005 to accept a position with the Minnetonka School District. This is a key position within the finance department therefore an advertisement was placed in the Minneapolis Star Tribune and on the League of Minnesota Cities website. The position was also posted internally. The City received several external applications for the position, and one internal applicant: Account Clerk Michelle Nguyen. Five finalists with appropriate qualifications, including Michelle, were selected for an interview with the interview team consisting of the City Administrator, Public Works Director, and Finance Director. Staff also administered an accounting related skills test. . After careful consideration of all variables, including education, experience, skills testing results, and municipal background, staff is delighted to recommend Michelle Nguyen (pronounced WIN), as the applicant most suited for the job. Ms. Nguyen has a Bachelor of Science degree in Accounting, she has worked in the City of Shore wood finance department for the past two years, and she had the best score on City's skills test. Most importantly, she has actually been performing the activities and tasks of the Senior Accounting position for the past 3-1/2 weeks, including payroll and accounts payable. It is the interviewing committee's consensus that promotion from within sends a positive message to employees. We recommend a starting wage of $19.13 per hour and satisfactory completion of the standard six-month probationary period. If you have any questions about the hiring process, please feel free to contact me before the meeting Monday night. Recommendation: Staff recommends that Ms. Michelle Nguyen be appointed to the position of Senior Accounting Clerk at a starting pay rate of $19.13 per hour. . n t.-' PRINTED ON RECYCLED PAPER -#38 t CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MN 55331 Position: Senior Accounting Clerk Department: Finance Department Objective and Scope: To carry out day-to-day activities and responsibilities in the Finance Department in the areas of payroll, accounts payable, receipts and deposits, bank reconciliations, utility billing, and to assist the Finance Director/Treasurer in other financial duties. Relationship: Reports to: Finance Director/Treasurer . Specific Responsibilities: 1. Payroll A. Prepare monthly and bi-weekly payroll- collect time sheets. Verify hours and distribute to proper account. Get City Administrator and Finance Director approvals for office payroll. . B. Enter payroll data - operate, monitor, control computer according to established routine for payroll applications. C. Run corresponding reports and payroll checks. D. Maintain payroll records, deductions and benefit files. . E. Prepare and submit payroll reports for Federal and State governments, PERA, and for deductions. F. Record payroll transactions to the accounting system. G. Prepare and submit all quarterly and yearly reports related to payroll, including W2 and 1099 information. H. Respond to all inquiries related to payroll. 1. Responsible for regular data backups of automated payroll system. Adopted by the Shorewood City COllllcil all July 26, 1999. . . Senior Accounting Clerk Page 2 2. Accounts Payable A. B. C. D. E. . F. G. H. . 1. J. I. . 3. Track, sort, verify, and confirm incoming invoices and statements. Verify authorization for charges. Prepare list for Council Approval. Verify bills with list approved by Council. Code disbursements to the proper account based on Chart of Accounts and Approved Budget. Enter disbursements into accounting system and print checks and corresponding reports. Prepare checks for distribution. File vouchers and claims. Prepare checks for monthly financial statements. Respond to all inquiries related to accounts payable. Responsible for regular backups of data on automated system. Receipts and Deposits A. Deposit cash receipts daily. B. Receipt more difficult transactions. C. Data entry of daily receipts in computerized accounting system. D. Run appropriate reports from computerized accounting system. 4. Liquor Operations . A. Preparation of liquor fund payables. B. Code disbursements to proper account, calculate discount. c. Enter disbursements into accounting system. Senior Accounting Clerk Page 3 D. Prepare checks for distribution. E. Maintain Liquor Detail of Sales and enter deposits into accounting system. F. Prepare and submit all government reports related to liquor operations. G. Monthly-prepare payables for financial statement. H. Respond to inquiries by vendors and liquor management related to payroll and payables. 5. Utility Billing A. Create and update customer account fileslrecords/meter books. B. Data entry of meter readings for quarterly and final billings. C. Review and verify billing edit reports for accuracy and unusual consumption and make necessary changes. D. Prepare, run, sort and mail utility bills. E. Post daily receipts. F. Prepare delinquent account data and apply delinquent penalties. G. Prepare utility shut-off notices and related reports. H. Coordinate with Public Works department for water shut-offs. 1. Prepare delinquent assessment rolls for tax certification. J. Prepare and mail individual assessment notices for delinquent accounts. K. Respond to all inquiries related to utility billing. L. Annually prepare, sort, mail water meter cards. Inspect returned cards for problem meters and direct water company to investigate. 6. Other Duties A. Perform any accounting activity directed by the Finance Director, including monthly billing of miscellaneous accounts recei vable. .' . . . . . v~, . Senior Accounting Clerk Page 4 B. Assist in budget prepartion. Enter budget data into computer and run necessary applications. C. D. E. F. G. . H. . Requirements 1. Perform secretarial duties for Finance Director, including statistical typing. Prepare monthly reconciliations of bank statements. Perform necessary monthly journal entry transactions. Prepare monthly financial statements and other necessary reports. Assist in maintenance and updating of computerized accounting systems. Assist Finance Director in maintenance of special assessment records and in inquiries relative to special assessments. I. Deliver mail to post office daily. J. Prepare labels for newsletters and special projects from the utility billing system. Education: Bachelor's degree in accounting or related field and two years experience in financial/governmental accounting or equivalent. 2. Knowledge of municipal accounting principles, practices, procedures, and terminology. . 3. Strong math or accounting aptitude. 4. Knowledge of and experience with operation of computerized accounting systems and softwareincluding Microsoft Word, Excel, Access and ability to implement and maintain computer software and data. 5. Able to perform duties with a minimum of supervision, utilizing extensive evaluation and ingenuity in planning and carrying out assignments. Must meet daily, weekly, monthly, quarterly, and annual deadlines. 6. Ability to handle contact with public with tact and effectiveness. 7. Ten key proficiency, typing of 50 wpm, accurate statistical typing,and secretarial skills. . . , Senior Accounting Clerk Page 5 . Physical Demands: 1. While pelforming the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls and to operate a variety of office equipment. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, or crouch. 2. Employee must occasionally lift and/or move up to 25 pounds. 3. Specific vision abilities required by job include close vision and the ability to adjust focus. The physical demands described above represent those that must be met by an employee to . successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: 1. The work environment is that of a typical office. 2. The noise level in the work environment is moderately noisy on an occasional basis. . 3. Office equipment typically operated includes telecommunications systems, computers, dictating machines, calculators, typewriters, and collators. The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . . . CITY OF SHOREWOOD ~ 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: August 17, 2005 . TO: Mayor and City Council Members FROM: Jean Panchyshyn, Deputy Clerk RE: TEMPORARY GAMBLING LICENSE - Friends of the Southshore Center . The Friends of the Southshore Center have submitted an application and appropriate fee for a Minnesota Lawful Gambling Permit to conduct a raffle drawing on Tuesday, January 3,2006 at the Southshore Center, 5735 Country Club Road in Shorewood. Proceeds from the raffle drawing will be used to support the Southshore Center. COUNCIL ACTION . A Motion to Adopt a Resolution Approving the Temporary Gambling License for the Friends of the Southshore Center, for a raffle drawing to take place on Tuesday, January 3, 2006, at the Southshore Center,. 5735 Country Club Road, in Shorewood. . 'l~3c #. '-J PRINTED ON RECYCLED PAPER t CITY OF SHOREWOOD RESOLUTION NO. 05- . A RESOLUTION APPROVING A TEMPORARY GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, the City prescribes certain restrictions concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirements for such a license and has agreed to all terms and conditions of the agreement contained in the license. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: . That a single temporary license for the conduct of gambling as specified in the terms and conditions of the license be issued Friends of the Southshore Center. Said raffle to be held on January 3, 2006, at the Southshore Center, 5735 Country Club . Road. ADOPTED by the City Council of the City of Shorewood this 22nd day of August, 2005. 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SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474,0128. www.cLshorewood,mn.us. cityhall@cLshOrewood.mn.us MEMORANDUM TO: Mayor and City Council CraIg Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE:. August 17, 2005 RE:.Authorization for Expenditure of Funds - Public Works 800 MHz Radios. Many federal, state, county and local agencies are c:;hanging to what is known as the 800 MHz radio system, to allow "interoperability" between agencies. Simply put,. each agency will have the ability to communicate with each other through a digital radio network during mutual aid events, emergencies, or even routine events. The South Lake Minnetonka Police Department, the Excelsior Fire District, and several of the lake area communities have already switched their means of radio coriununication to the 800-megahertz (MBz)system. Hennepin and Carver Counties operate the backbone of the sy~tem for the lake area. Currently, the Shorewood public worl<s department has one 800 MHz portable radio, The main backbone of. communications for the public works department takes place via seventeen mobile (vehicle mounted) radios, twl? portables and two base stations located at public works and city hall buildings. These radios are not able to communicate with the 80,0 MHz system. . Since the police and fire department have completely changed to the 800 MHzsystern, if they need to communicate with public works, they must make contact with the single 800 MHz' radio within the public works department. This has proven to be inefficient and frustrating during even the most routine events. Staff has reviewed the costs of performing a complete ~witch of the public works radio system to the 800 MHz backbone. Due to the high cost of each radio unit, total costs would approach $65,000 - $75,000 to complete the change. Therefore, these costs do not appear Jeasible nor practical. As an alternative, staff has rycommended that the public works department purchase two radios per year for atotal of seven portable units. This would provide a sufficient number Of units in the field during critical events, Public Works will continue to use the existing VHF radios for the backbone of their pperations. ,. .. ""~ PRINTED ON RECYCLED PAPER ~3E - Mayor and City Council A.E.O.F. for 800 Mhz Radios August 17,2005 Page 2 of2 .t' . Attachment 1 is the current radio specified by Hennepin County Radio Division for the 800 Mhz system. Since the counties operate the network for the system, the county approves the type of radio and programming for each unit. After the County specifies the radio unit for the department, units may be purchased directly from the vendor that has been awarded the county contract for the radio and accessories. Radios are then shipped to Hennepin County for programming and assignment on to the digital network. Each radio is $3,359.60. For two units, the extended price is $6,719.20. Also required for each unit will be a battery charger, spare battery, and speaker mic. The total for the two units and accessories is $6,972.59. The 2005 CIP - Equipment Replacement Fund has programmed $7,000 for purchase of two radios. Recommendation . Staff is recommending approval of an authorization for expenditure of funds for purchase of two portable 800 MHz radios and accessories, as outlined above. . . . t HENNEPIN COUNTY COMMUNICATIONS DIVISION . 9300 Naper Street Minneapolis, MN 55427 SHOREWOOD (SO. LAKE MTKA) PURCHASE PORTABLES Model Number & Description @i] Each Extended H18UCF9PW6 N; Model II XTS5000 2 $1,467.44 $2,934.88 0806; IMBE ASTRO Digital Operation 2 $350.20 $700.40 0361; Project 25 9600 Baud Trunking 2 $204.00 $408.00 H38; SmartZone Operation 2 $1,020.00 $2,040.00 0173; SmartZone OmniLink Operation 2 $0.00 $0.00 H14; DigitallD Display 2 $51.00 $102.00 H499; AL T: Ruggedized Housing 2 $170.00 $340.00 H223RUGD; ALT: Battery NICAD FM Approved 1525 mAH Rug 2 $31.96 $63.92 H885; 2 Year ESP for Total of 3 Years Service 2 $65.00 $130.00 Subtotal 2 $3,359.60 $6,719.20 . TERMS & CONDITIONS OF HENNEPIN COUNTY CONTRACT A-20988 APPL V . . ATTACHMENT 1 RADIO SPECS AND COUNTY CONTRACT QJSubscriberPriceListlShorewood-So Lk Mtke 8-16-05 (1) . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM . TO: Mayor and City Council FROM: Brad Nielsen DATE: 18 August 2005 RE: Sign Permit - Kay Marie and Carol's School of Dance (Shorewood Village Shopping Center) . FILE NO. 405 (Sign Permits) . Kay Marie, on behalf of Kay Marie and Carol's School of Dance, has requested a sign permit for their location within the Shorewood Village Shopping Center located at 23470 State Highway 7. Consistent with the most recently approved overall signage plan for the center, the sign will be located within the signage band on the front of the building as illustrated in Exhibit A, attached. The plan is consistent with previous approvals and it is recommended that the permit be granted. The request includes their temporary signage (see Exhibit B), which is also consistent with the Center's signage plan. If you have any questions relative to this matter, please do not hesitate to contact my office. cc: Craig Dawson Kay Marie BJN :prh . 3.F. ft '.J PRINTED ON RECYCLED PAPER 51889B.plt 8/15/2005 3:01 :35 PM ~cale: 'I:.I~.O.I nelgm; '"'.....u'"'u L.t:l1l~1I1. ;'V.VVU III . . . . Exhibit A LiQhted SiQn /. 51889a.plt 8/15/2005 3:00:53 PM Scale: 1 :6.41 Height: 48.02U Lengtn: 4ts.U44 In . AY MARIE & AROL chool of Dance i L . Exhibit B Temporary r. ~,. . . . . . CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, AUGUST 9, 2005 5755 COUNTRY CLUB ROAD CITY HALL 7:00 P.M. MINUTES DRAFT 1. CONVENE PARK COMMISSION MEETING Chair Davis called the meeting to order at 7:00 p.m. A. Roll Call Present: Chair Davis; Commissioners Famiok, Moonen, and late arrival Westerlund; City Engineer Brown; and City Council liaison Turgeon Absent: Commissioners Young and Wagner B. Review Agenda Farniok moved, Moonen seconded, approving the Agenda as submitted. Motion passed 3/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 12, 2005 Page 2, Reports Item B, line 1, it was Commissioner Westerlund, and not Chair Davis, who 'reported that she counted approximately 168+ people.. .". Farniok moved, Moonen seconded, approving the Minutes of the July 12, 2005, Park Commission Meeting as amended. Motion passed 3/0. 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings Brown stated that there was nothing new to report pertaining to parks. He mentioned that the police and fire budget had been adopted. Turgeon stated that additional proposals for police and fire had been received by both Excelsior and Greenwood for consideration. If an agreement cannot be reached by the August 31 sl deadline, Turgeon indicated that the joint powers agreement would be dissolved or reorganized. 5. REVIEW REQUEST FOR SIDRLEY RICE MEMORIAL CONCEPT PLAN Famiok introduced Rebecca Fish, from the Shorewood Garden Club, who indicated that the current estimate for rock and delivery would be approximately $300. Fish asked whether the current wood sign would remain, be replaced, or allowed to waste away. =#711 " PARK COMMISSION MINUTES TUESDAY, AUGUST 9, 2005 Page 2 of 4 "'J Farniok pointed out that the rock used for the plaque must be substantial enough so that it does not disappear and that it should have a flat surface to route out for the plaque. She noted that the estimate of $900-965 was accurate. . Brown stated that the City has the option, in the case of gifted items, to restore it, though it is not guaranteed for perpetuity. Chair Davis pointed out that the monument sign would be more durable than the current wood sign. Farniok stated that, while the Garden Club would put together an article about Shirley Rice, they would prefer if the City take on the dedication. She indicated that the City holds the funds donated by the family for the care and maintenance of the garden which would more than cover the price of the monument. Farniok asked how to proceed. Brown stated that, since little construction would be necessary, the Garden Club could simply draw in the placement of the monument and plaque and the Park Commission could move it forward as they see fit. Moonen moved, Chair Davis seconded, to recommend that the Garden Club proceed with the installation of the memorial rock and plaque commemorating Shirley Rice. . Chair Davis asked the Club to provide the Commission with a photo or drawing of how it wi11100k. Brown interjected that he was unsure whether the City might want to take on the dedication or not. Chair Davis suggested that the dedication should be led by those who had personal knowledge or contact with Shirley Rice or the family. . Fish stated that she would mention it to the Minnesota League of Women Voters. Turgeon applauded the suggestion, as it was the league that granted the Shirley Rice award on an annual basis, and had just bestowed the last of its honors this year. Motion passed 3/0. . Brown stated that he would present the Garden Club's memorial rock request at the August 2211d City Council meeting. 6. PRESENTATION ON BUCKTHORN Kathe White discussed an itemized buckthorn removal plan for the Freeman Park effort to be held mid November, when most other trees have dropped their leaves. She indicated that, via a public education process, she hoped to advocate for the removal of buckthorn on individual estates, as well as Freeman Park. White suggested that groups be encouraged to register for the event, listen to a 12 hour education or training program, and be sent out into visibly taped off areas within Freeman Park for about an hour of digging or pulling. After the buckthorn has been removed, she noted that the stumps should be sprayed with a solution of Round-up and dye to discourage new growth. Chair Davis stated that she could write a newsletter article about the upcoming event urging middle or . high school age classrooms, scouting troops, church groups, and neighborhood associations etc., to use the enclosed registration slip to register their intent. In addition, she suggested that someone be contacted to donate refreshments for the event. ,It. .. . PARK COMMISSION MINUTES TUESDAY, AUGUST 9, 2005 Page 3 of 4 Saturday, November 12,2005 was the chosen date for the fall event from 9am-12pm, cycling groups of 20-30 through the education piece every half hour. Brown stated that the City would purchase 2 weed wrenches for the event and subsequent residential use. White suggested that individuals be encouraged to bring gloves, shovels, bow saws, etc. She further suggested that tree identification be done in order to educate the public of the numerous varieties of species that should exist in healthy woods. Moonen stated that, as a licensed commercial pesticide applicator, a stronger pathfinder II pesticide with blue dye has proven effective in the elimination of buckthorn. Brown indicated that, if the City wished to use a stronger solution than the round-up suggested by buckthorn busters, the City would have to contract with a licensed commercial applicator. . Chair Davis stated that she would assemble the registration form and article for the newsletter, while White put together the education piece of the program. . . . 7. DISCUSS PROJECTS TO SUBMIT TO CITY COUNCIL FOR CIP Brown reviewed a number of items for consideration for the 2006-2010 Park Capital Improvement Program (CIP). In addition to the resurfacing of the Badger or Manor Park tennis courts, he mentioned the Badger field Football and Hockey lighting needs, drinking fountains at both the Skate Park and Freeman Park, the WEIC - Wetland Enhancement and Interpretive Center, new surface for the older Skate Park equipment or a plaza picnic site at the park, and the matching funds proposed for the dog park. Julie Westerlund arrived at 7:58 p.rn. Chair Davis asked how the City could enhance its trail system throughout the City. In addition, she asked whether a sidewalk should be constructed between fields 1 and 2 at Freeman Park to aid in the drainage problems. Brown reported that the City has been trying to solve the drainage problems with this less obtrusive approach to drainage, and has received a letter from the neighbors pleased with the results. Chair Davis stated that many items seem relevant to the Commission, including; trails, Manor Park pond, the dog park, drainage around Silverwood Park slide, and fixing the lighting situation at Badger if it appears to be hazardous though pricey. She suggested turning over both fountains to the Foundation to pursue. Westerlund stated that, during the National Night Out celebration, many of her neighbor's voiced their support of maintaining and repairing the Manor Park tennis courts. Kristi Anderson, of Community Rec Resources, interjected that the sports users in the community have voiced their concern regarding the lighting issues at Badger Park on numerous occasions. Farniok stated that, as a safety measure, the lighting may need to be addressed. J\>' PARK COMMISSION MINUTES TUESDAY, AUGUST 9, 2005 Page 4 of 4 "". Though he attempted to estimate the costs, Brown stated that resurfacing of the tennis courts may require an investment that must be further investigated. Brown stated that he would start programming out the items for the 2006-2010 CIP if the Commission was comfortable with the primary items. . Chair Davis asked whether the surfaces of the older skate park equipment posed a safety concern. She questioned how much use the equipment was seeing. Brown stated that areas of the older surfaces have been worn through. He noted that he has seen numerous youth on the equipment almost daily. He questioned whether more should be done to the passive space at the Skate Park. Westerlund felt the City would be justified in creating something more comfortable for those coming to use or supervise use at the Skate Park anyway. Farniok suggested that some money be earmarked for the buckthorn removal program. Brown suggested that the funds for the buckthorn removal program come from the operating budget as . opposed to the CIP. Chair Davis asked how more could be done with regard to trails. Turgeon stated that there is no trail planning process in place at this time, as the City Council has not stepped up to adopt a standardized process. . While he felt it might be appropriate to talk about trails at a later date, Brown suggested that it follow the upcoming Council discussion over roadways. 8. DETERMINE LIAISON FOR SEPTEMBER CITY COUNCIL MEETING August 22 - Chair Davis September 26 - October 24 - Westerlund . 9. NEW BUSINESS Westerlund reported that she had made contact with her source at MnDOT regarding funding for the WEIC (Wetland Enhancement and Interpretive Center). While MnDOT is always looking for metro projects to receive credits, he felt the $200,000 price tag for grading etc. in the feasibility study was a bit high. If on the other hand, a project which requires credits in this specific part of town comes up he would be interested in getting more information. Westerlund pointed out that, if the City chooses to use MnDOT funds, the City may be ineligible for other grant opportunities, such as those for habitat restoration. 10. ADJOURN Farniok moved, Chair Davis seconded, adjourning the Park Commission Meeting of August 9, 2005, at 8:36 p.m. RESPECTFULLY SUBMITTED, . Kristi B. Anderson Recording Secretary . . . . . To: From: Date: Re: Park Commissioners Twila Grout August 3, 2005 Agenda Item 5 - Review Request For Shirley Rice Memorial Concept Plan Attached is the concept plan and costs for the Shirley Rice Memorial Garden dedication stone. Park Commissioner Judy Farniok will review the attached with the Park Commissioners at Tuesday nights Park Commission meeting. #78 . . . . e Shirley Rice Memorial Garden - Dedication Stone Project Spec's Goal to complete placement of stone memorial & Dedication by October 2005. Stone - large enough to eature a 8 x 12 bronze plaque Plaque to read: Shirley Rice Memorial Garden 1925 - 1977 "A friend and activist who cared to make the world a better place" Pee gee or Annabelle Hydrangea Stone Location . . . . . Shirley Rice Memorial Garden - Stone Concept Plan 8/2/2005 Presented to Shorewood Park Commission for Approval '8/9/2005 Spe~s Description Stone Spec's Large enough to display 8" x 12" Bronze Plaque Minimum 24" x 24" Bronze Plaque 8" x 12" Antiqe Bronze Scupltured Finish Placement Additional Landscape Material Total Estimated Cost Stone needs to have a flat surface to attach plaque or it will need to be chiselled out. Est Cost Minimum free I up to $150. to include possible delivery charge to masonry shop. (Large enough not to be stolen) Most likely larger based on reccommendations Shirley Rice Memorial Garden $310 - $325 Delivered 1925 - 1977 "A friend and activist who cared to make the world a better place" Clean Rock Carve out rock as needed to mount plaque (8 x 12 space) Deliver Rock & Set Enlarge border around garden and bench to accommodate stone. Additonal Hydrangea & Mulch Birdhouse - already in place $100 per hour Estimate 2 hours $150 Minimal Materials $25 est $50 $65 ** Est $965 ** Still exploring the least cost path to sourcing the stone,and having the memorial plaque mounted and the stone set in place. . CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, AUGUST 2, 2005 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7:01 P.M. ROLL CALL Present: Chair Bailey; Commissioners Conley, Gagne, Gniffke, Meyer, and Woodruff; Council Liaison Wellens and Planning Director Nielsen Absent: Commissioner White . APPROVAL OF MINUTES · 19 July 2005 . . . Gagne moved, Woodruff seconded, Approving the July 19, 2005, Planning Commission Meeting Minutes as presented. Motion passed 5/0/1, with Gniftke abstaining due to absence at that meeting. 1. 7:00 P.M. PUBLIC HEARING - VARIANCE TO BUILD ON A SUBSTANDARD LOT Applicant: Craig Buechler Location: 5655 Eureka Road Chair Bailey opened the Public Hearing at 7:02 P.M., noting the procedures utilized in a Public Hearing. He also stated items be recommended for approval would appear on the August 22, 2005 Regular City Council Meeting Agenda. Director Nielsen explained that in January 2003 the City granted a variance to Craig Buechler to build a new home on a substandard lot, located at 5655 Eureka Road. Mr. Buechler did not use the variance within the required one year deadline and the approval lapsed. He had since submitted a similar variance request with slightly different house plans. Director Nielsen also stated the issues and analysis from the 2002 staff report were still valid. The recommendation from the previous request included a condition that the plans be modified to comply with the maximum impervious surface requirement (33%). The new site plan complied with both setback and hardcover requirements for the R-1C district. Proposed hardcover was 32.7 percent. The only remaining issue requiring resolution was the height of the structure. The plan illustrated a three-story structure, 36.5 feet in height, while the Code limited residential structures to 2.5 stories and 35 feet. As such, the building required adjustment to comply with the maximum requirements of the Zoning Code. Staff recommended the variance request be approved, subject to the applicant revising the plans to comply with height requirements provided in the Zoning Code. Craig Buechler, 5655 Eureka Road, clarified scale issues associated with the plans submitted and presented to the Commission for this meeting. He stated since this application was essentially repetition of the original variance request, he had little more to add at this time. He stated he would continue to work with Director Nielsen to resolve the height issues associated with this request to bring it further into compliance with the City's ordinances. CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES August 2, 2005 Page 2 of3 Seeing no one present wishing to address the Commission on this matter, Chair Bailey opened and closed the Public Testimony portion ofthe Public Hearing at 7:10 P.M. Commissioners clarified various aspects of the plans for the site. Chair Bailey stated he was quite impressed with the efforts put forth by Mr. Buechler regarding placement of the house in the buildable area of the lot as well as timely demolition of the previous house on the site. He thanked Mr. Buechler for being a cooperative partner in working with the City in this request. Gniffke moved, Gagne seconded, Approving a Variance to Build on a Substandard Lot, subject to all Staff recommendations, for Craig Buechler, 5655 Eureka Road. Motion passed 6/0. 2. REVIEW LANDSCAPE PLAN FOR PARKVIEW PRELIMINARY PLAT Applicant: Bridgeland Development Co. Location: 5025/5045/5055/5075 Suburban Drive Director Nielsen explained that at the June 7, 2005 Planning Commission meeting, the Commission recommended approval of the Parkview preliminary plat subject to the submittal and review of a final landscape plan for the project. This landscape plan had since been submitted and he requested the Commission review it this evening. He then briefly reviewed the project site, noting a great deal of landscape material had been placed near the proposed site entrance on Suburban Drive. Further he stated, additional landscaping materials would be placed near the northwest comer of the project, and wetland vegetation placed around the wetland area in the southwest comer of the property to act as a buffer. He noted the landscape plan complied with City requirements, and the only remaining issue was that the southerly boundary remained fairly exposed especially for proposed Lots 6 and 7 near the tennis courts located in Manor Park. He requested the City remain "open" to the idea of allowing additional trees to be planted along that edge of the project in addition to the other recommendations made by Staff. Conley moved, Meyer seconded, Approving the Landscape Plan for Parkview Preliminary Plat, subject to Staff recommendations, for Bridgeland Development Company, 5025/5045/5055/5075 Suburban Drive. Motion passed 6/0. 3. MATTERS FROM THE FLOOR There were no matters from the floor brought to the attention of the Commission at this time. 4. DRAFT NEXT MEETING AGENDA Director Nielsen noted there was a personal conflict with the date of next regularly scheduled meeting of the Planning Commission and he requested the Commission consider meeting on Tuesday, August 23,2005 instead. The Commission agreed. Director Nielsen noted the revised meeting date would include a Study Session Meeting Agenda devoted entirely to signage issues. 5. REPORTS · Liaison to Council . '~ . . . . Commissioner Woodruff reported on matters considered and actions taken at the July 25, 2005, Regular . City Council Meeting (as detailed in the minutes of that meeting). ~ CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES August 2, 2005 Page 3 of 3 . . . . . · SLUC No report given. · Other None. 6. ADJOURNMENT Gagne moved, Woodruff seconded, Adjourning the Planning Commission Meeting of August 2, 2005, at 7:25 P.M. Motion passed 6/0. RESPECTFULLY SUBMITTED. Sally Keefe Recording Secretary , , . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM Planning Commission, Mayor and City Council Brad Nielsen 28 July 2005 Buechler, Craig - Variance to Build on a Substandard Lot 405 (05.17) . In January 2003 the City granted a variance to Craig Buechler to build a new home on a substandard lot, located at 5655 Eureka Road (see staff report, dated 2 December 2002- attached as Attachment I, copied in yellow). Mr. Buechler did not use the variance within the required one year deadline and the approval lapsed. He has now submitted a similar variance request with slightly different house plans (see Exhibits B-G. ANALYSIS/RECOMMENDATION The issues and analysis from the 2002 staff report are still valid. The recommendation from the previous request included a condition that the plans be modified to comply with the maximum impervious surface requirement (33%). The new site plan (Exhibit A, attached) complies with both setback and hardcover requirements for the R-IC district. Proposed hardcover is 32.7 percent. The only issue that must be resolved is the height of the structure. The plan illustrates a three-story structure, 36.5 feet in height. The Code limits residential structures to 2.5 stories and 35 feet. As such, the building must be adjusted to comply with the maximum requirements of the Zoning Code. It is recommended that the variance request be approved, subject to the applicant revising the plans to comply with height requirements provided in the Zoning Code. . Cc: Craig Dawson Tim Keane Craig Buechler #f40 '-.1 PRINTED ON RECYCLED PAPER Itg.A. 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I ...~. ~f }- 1 <l [Ol\f,,,,-\CL O\-It '~lbH1' ae:-JA1lolJ IJljll-:: 1'0'\ . j!" ; I i'! ! i ; ! , i Ii . i j,t ~-I --, J '1 , i ., I I-I -i .J j "\ , -, I I- L J L-l - .'::0\"... . 2. I :'I:.~.-i ,-.- - --CJ' r:-"1- - ,~. -:t," t...~~... ..''''7-....-.... - : - .. / .... , -' -. " , -\ , .... / 3o--se.!!"''''~ :\0>$ _ _ LBl'1' ~UVm-10tJ l/'l~ 1'011 ...-' ~~. -- -" -- r I .'~ :t~. JJ4] _r;. CUENT APPROVAl: /oS A R<;PRESaroATM: Of: I N:J>>T IoN!) APPROVE itlE 1''fQIl'''''llO'' PiIESElI1WlNllllSDllAWlNGSET IIAlE: OAT!: ISSUE RECORD: NO. DfSCRiPl10Il DAn: Illt\WINc 1IlRl_ PAOJ[CI'tlmJEER: DRAmI un CHECKED BY: 0A,!e _DfllEtTOR1: SliEUOESClll'1IQl1: A7 Exhibit F SIDE ELEVATIONS :.lClUJ:);zin] U!lM'iro ::ID1I ....-......._._.~. -_:~;~_...---..~ :.~ IlM'nW :mm, ~~ :NOI.l''''I",.9lI'''~ .:u""o :J'rWN us StIM'iW SIHl tll Ql!rBG!d !.WI!t04tI 3H1 3/lm!c!aY (IN''J .1d3XW I :.:JO~Y'Sl '1VA01fddV 1N3fD dflf?an8 ~VJJ 1788E-86S-l19# qd tl.ESS NY" 'SJ;l30'M 11. PtrClpOOM SL!7!:1 OH WOJSll:J ^~!la . "O"/:='j,h{, ,'. rlOlllll\11 ~. tlli;l~ I r 'l!O:>~ OI.wJ ,""J - --- Inl J..Nv;J :Z, Cd Ii . ~H~l! lii !!:.; , . J t! ~:l f .:- I-i': ill ~.jfUII ,..' , _ j1! '<\ _.' - """""""" .......--."" ....~ "'....... \. . ":;h. \ I'. ''<L '11'....." I,; Iii I" I' I'! h !I~~; 11 H i!'-. i 1'1 ~!. III ,.-' fi i( " III h~ o ' lkUi ill!; ,II ~~.;;.iif. , ;=Z' l,'/" , .CM.,..I?JI;r ., o . . 'f~- . -------::. . . .~ ..... .~, . '... ......" . -- -~----':~ -- -. -......,...,.....,-, --_._~--.,--- ~~ ~ .! " J . . z o ~ ~ < ;;> ~ O~ :B~ .....< ~~ j...... t. ! l CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474.0128 . www.cLshorewood,mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 2 December 2002 RE: Buechler, Craig - Variance to Build on a Substandard Lot . FILE NO.: 405 (02.32) BACKGROUND . Having received a condemnation order for his property at 5655 Eureka Road (see Site Location map - Exhibit A, attached), Mr. Craig Buechler now proposes to demolish the existing two-family dwelling that now occupies the site. In its place he proposes to build a new single-family home on the lot (see Exhibit B). The lot is substandard for the R-IC, Single-Family Residential zomng district in which it is located. Consequently, Mr. Buechler has requested a variance to build on a lot that does not meet 70 percent ofthe area requirement of the R-IC district. As can be seen on Exhibit B, Mr. Buechler's property is a triangular-shaped property located in the northeast quadrant of the intersection of Eureka Road and the H.C.R.R.A. (LRT Trail) right-of-way. The lot contains approximately 12,567 square feet of area and measures 117 feet wide at the 35- foot building line. The lot is occupied by an existing two-family that is not only a nonconforming use, but also does not comply with current front or side yard setback requirements. An existing detached garage will also be removed in favor of an attached garage on the new home. . Exhibit C shows the main floor plan for the new home. Exhibits D-G contain proposed building elevations for the new home. Mr. Buechler explains his request in Exhibit H. If!r ~~ PRINTED ON RECYCLED PAPER Attachment I . . . . . Memorandum Buechler Variance 2 December 2002 ANAL YSISIRECOMMENDATION A. Substandard Lots of Record. Section 1201.03 Subd. 2.c.(3) of the Shorewood Zoning Code provides criteria for building on a substandard lot of record (a lot that existed prior to current zoning requirements and does not meet area or width requirements). The Code states that a lot is considered to be buildable if it complies with the following criteria: 1. The lot must be in separate ownership from adjoining properties. Mr. Buechler does not own the lot to the north of his. The H. C.R.R.A. trail bounds the property to the south. 2. The lot must meet at least 70 percent ofthe width and area requirements for the zoning. district in which it is located. This requires a lot to be 70 feet wide and 14,000 square feet wide in the R-1C zoning district. Mr. Buechler's lot is 1433 square feet short of the area requirement. The variance is discussed in B., below. 3. Th~ proposed buildings must comply with the setbacks of the zoning district. The existing home on the property is seven feet from the side lot line, where 10 is required. Worse, it extends into the Eureka Road right-ofway by seven feet. The proposed house complies with all of the R-1 C setbacks. 4. The floor area of structures can not exceed 30 percent of the area of the lot. Total hardcover can not exceed 33 percent ofthe lot. Mr. Buechler's plans include4545 squarefeet of hardcover, where 4147 is allowed. Consequently, 398 square feet of hardcover must be removed from the plan. This appears to be possible by reducing driveway and deck area. B. Variance. Section 1201.05 Subd. 2.b.ofthe Shorewood Zoning Code sets forth criteria for the consideration of variance requests. Before reviewing those criteria it may be useful to discuss what could be done on the property without a variance. Despite the nonconformities of the lot and the existing structure, the applicant could repair the building and use it as a single-family dwelling. The existing house and garage could be expanded within the described buildable area of the lot (observing the 33 percent hard cover requirement). Following is how the applicant's request conforms to the criteria for variances: -2- . . . . . Memorandum Buechler Variance 2 December 2002 .. 1. Despite the configuration of the lot, the applicant has designed the new home to comply with the setback requirements and hard cover limitations (reduced as referenced above) of the current Zoning Code. 2. The applicant's hardship is not economic in nature, nor is it the result of his actions. The lot and the existing home and garage existed prior to current zoning standards. 3. Although the existing home could be expanded, under current zoning requirements the applicant is not able to upgrade the existing structure which is also substandard from a building code perspective. 4. Granting the variance does not confer any special privilege on the applicant that would be denied to other properties. Presumably similar consideration would be given to any owner who is willing to increase the conformity of a substandard property to the extent proposed by this applicant. 5. The proposed home does not adversely affect the character of the existing neighborhood. 6. The variance is the minimum necessary to make reasonable use of the property. The proposed house and garage are very much in scale with the size of the existing lot. Based upon the preceding analysis, the request is considered to be consistent with the criteria for granting a lot size variance. It is worth noting that Section 1201.03 Subd. 1. g. provides for the rebuilding of single-family residential units on substandard lots as long as setbacks are complied with to the extent possible. fu the end, this property will conform far more to Shorewood's existing building and zoning standards than if the variance were not granted. Approval of the applicant's plans is therefore recommended. Cc: Craig Dawson Tim Keane Craig Buechler -3- I \ V >1. "'-., I I ,VJ I J""::.L1 ~""'I - Q; {:/ ~j ~ J'VAI~D I~l '" : ~ ~ ~ ~ _____ "\ 0 . .1..0 't:\. ~ J '--~ ~ \ VAW~~ U SU~ NY\~ ALE >1. NE SIr E -I! >1.~ ~ >1. >1. 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I. ~' ' .. // ,- _ .". tJ T='" ;, it HDf ~ · .-'-, -': .~ '" ~:"'I'" ';;~~:l"~ "': ~"'lif ~ " .' '.' : . . ....", ,"' i. ~,.,It . '. . ..~ '-. . . ~ . ,.. ' ~.. ' .' .0 ~ ',' _ _,. ". " ." "" . '... .i~!;: ""' " J i, . :.:. ' ... 0: ,S -. " , . J" ..9fLb, S I. Ii 'u, 1'1 .. " ,.J,/,. " / / ..-- ........, ,ro. '0 ..... '"0 ~Ic!\ ..::;~rl ........." . ~ .~.~ , ' I -:' ~~: ,", ,"~, . . \ . ,1 .. 'it ..~:. - ..::"-.. . .-. '--'---<~r... .... " .' , .,.. ", ,~. "'~' '".\ ., I ~ .J lV, Q,I ..' Cl .' , u, . -.. 'J 1\ " " '1 " I , ;,r: ~;. "~, " ".~ ' :".....~~ "", ~ ~'. '.4 ..'~ -" 'n: !.~ i ), l' " , [ I: !I " ~ :t. I ~' I. .' '/, Exhibit C FLOOR PLAN - MAIN LEVEL ..,.. / .. " .. -. p Jr'~/~J .I, :'>. ~ ~ ..... -. .... .( ~! . .. li= ~~ j 1\10 . -,111: , l'l~ ~. . .... . I <X> 'I . ' '. ~ . ..t' 'a ..:z. , - ,1 u: ;..... .~ . : :." . .-1 ~ . ~ CIl P o = I Z o ~ ~~ ;:>00 ~~ I""\...:lo l-I~P::: ,t:: E-c ro .or"'~ "'::\"'" (\) ...c<~!:i &H~ r.a m '0 . 'I- D :s '< ~ ':2 :::J s o a: >- Il~: .:~. .~.".. . ~~iE:' ;'~i:::~'-:':':""".':'~;;,~ , ;.):7.,;" ':' ......'..~H~ ..r~:..,:jr %\.i'-' n r fO '~ """... 0"." '" .. -. 0# . . \ - . . .' .- ..~" ~ "'HU' \ \ I \ \ 1""'\ -.... I '-""Ll ~ I . --.~/ ., ~~ \ Q j m I . I m I .., I ni I > I ~ .1 o I Sj l i l 1 . .. . t ~ \ ""'< . Lt : ;".', . . . . ....:... .. . .~. 0: ," . Exhibit E EVATION _ GARAGE WEST EL 'C', ",-,,:r,;!,;:;' :';!~~"'\~'~'~~h ..y . of " .. , i . .--...-............-. j , f ~l ! .. I , , , I I \ ' i.' I ! I ! j- I ! . i I 1 az '! II .,..' ; :. ". 0.,"'. ".. f: . " 1"1 I " \ , , E'~.' . -: ru " 'C\), ~ o~, , ::;) '/ L.:.~ 5E ~ , m.' -,; m >- ~ '~ , " " ,~ " Exhibit F SOUTH ELEVATION . . ,~ . .:,. , "t: J l- I {- ,[ " " I t.:-. : ~. . , t' ..' .': ! ,-.7. ,~ '. . 1 I/] . n '~ If' ; &oJ i: ~ '. ......-.... ,. .' . .' ..' .." .. ,- . ..-...-. .-..--.......- "--' --: ---- .....- .. ., " , , :0, I;' :_- 00' . ~. . , ,. t: .. . , , " '- -.= Exhibit G N NORTH ELEV ATIO " . ". . . . . . 1 0/30/2002 Letter requesting a Variance for 5655 Eureka Rd. To whom it may concern: We are seeking a Variance for the property we own at 5655 Eureka Road. Currently, there is a house and detached garage in very poor condition on the property and it is quite frankly an eyesore. The house itself is actually located 10 feet over our property line, only 5 feet off of Eureka Rd., not conforming with the front yard setback by over 42 feet! In addition, its use as a duplex is a nonconforming use. We propose the removal of these buildings and the erection of a new home that would: 1) Be built to modem building standards. 2) Meet all building setback requirements. 3) Meet the current zoning use as a single family dwelling. The Minimum variance we would need to accomplish the above, is to get a variance for substandard lot area. Our current lot area is 12,567 sq. ft. (1,433 below the 14,000 sq. ft. requirement). Sincerely, Craig & Karine Buechler 4408 47th Ave, S, Mpls, MN 55406 Tel. 612-598-3884 Exhibit H APPLICANT'S REOUEST LETTER Dated 30 October 2002 . . . . . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT AND LOTAREAVAIDANCE TO BUILD ON A SUBSTANDARD LOT TO CRAIG BUECHLER WHEREAS, Craig Buechler (Applicant) is the owner of the real property located at 5655 Country Club Road in the City of Shorewood, County of Hennepin, legally described in Exhibit A, attached hereto and made a part hereof; and WHEREAS, the property does not conform to the lot area requirements of the R -1 C, Single-Family Residential zoning district, in which it is located; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit to build on a substandard lot; and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit and variance to the lot area requirement for the construction of a single-family home on the property; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Plamling Commission dated 28 July 2005, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Plalming Commission at their regular meeting on 2 August 2005, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 22 August 2005, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Shorewood as follows: FINDINGS OF FACT 1. That the lot is under separate ownership from adjoining properties. 2. That the lot contains 12,567 square feet of area, is 117 feet wide at the building line, and does not meet at least 70 percent of the required lot area for the R-IC zoning district in which it is located. . . . 3. That the proposed building plan illustrates a three-story structure, 36.5 feet in height, whereas residential structures are limited to 2.5 stories and 35 feet. 4. That the proposed house and attached garage will comply with all of the setback requirements of the R-IC zoning district. 5. the lot. That the Applicant has designed a new house to fit within the irregular shape of CONCLUSION 1. That the Applicant has satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes Section 462.375, Subd. 6(2). 2. That based upon the foregoing, the City Council hereby grants the Applicant's request for a conditional use permit and lot area variance to construct a single-family dwelling, subject to the following condition: a. The applicant revise the building plans to comply with height requirements provided in the Zoning Code. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of August 2005. . ATTEST: . Woody Love, Mayor Craig W. Dawson, City Administrator 2 .' . . . . PROPERTY DESCRIPTION Lot 14, EXCEPT thClt port .~hereof' lying north, of CI line drawn parollel" with and distant 18 fee.t South of the North line thereof. Auditor',,! 5Ybdivision One Hundred Thirty-three (133), Hennepin County, Minnesota. ' , , '*Underlying desCription of Lot 14~ All that part of the Southwest Quarter of the Northwest Quarter of Sectlo" 33. Township '117, Range 23, Hennepln County, Minnesota, described as follows: Commencing at a point 'in the West line of sold Quarter Section at Northerly r19ht of way line of Minneapolis and St. Louis Railrocd Company, said point being. distaf'l~ 826.3 feet North from Southw.est Comer of sold Quarter Section;' thence North along soid ,West line of said Quarter Section 194,33 feet; thence at right or-ales East 224.21 feet to 0 poln't In the Northerly line of said Railrood right-of- way., thence Southwesterly along ,sold Northerly line to place of be'ginrilng.' EXCEPT that P9rt1on ,thereOf tylng Nprth of, Q line 'parallel to the' North Itne of soid described piece and dlt'ltal'l~ 18 f.eet South of said North line, ~cordln9 to the United States Government Survey thereof., ' ' , , * Property deScriPtion fumish~Q by 'client; no title 'worl<furnls~ed t,o $l~)'Of.. Exhibit A . . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www,cLshorewood,mn.us . cityhall@cLshorewood.mn,us MEMORANDUM TO: FROM: DATE: DATE: City Council tv l\ Craig W. Dawson, City Administrator l/Y August 17, 2005 Interim SLMPD Resolution Affecting 2006 Funding At a work session on August 4, the City Council considered several proposals for interim funding of the SLMPD for 2006. These points arose from a proposal by Greenwood Mayor Newman at a July 29 meeting ofthe SLMPD Coordinating Committee, and subsequent modifications made to it by the Excelsior and Greenwood City Councils on August 1 and 2, respectively. Following Shorewood City Council discussion on August 4, staff prepared a proposal with provisions that the Shorewood City Council said it would consider when the full Council was next seated - August 22. That draft is attached. The Proposal, as attached, will be an item of business at the meeting of the Coordinating Committee on August 19 (after this writing, and before the Council meeting). The Chair, Mayor Newman, has indicated that he will be suggesting that the Coordinating Committee endorse this proposal as the one that the member city councils should agree to. At its meeting on August 9, the Tonka Bay City Council did not approve this proposal, but that it would support it. This proposal has been scheduled for consideration by the Shorewood City Council on August 22, the Tonka Bay City Council on August 23, and the Greenwood City Council on August 25. A New Excelsior Proposal: In addition to the proposal that Mayor Newman has indicated he would be presenting on August 19, the Coordinating Committee likely will also consider the resolutions adopted by the Excelsior City Council on August 15 (these resolutions are also attached), which include an August 28 deadline for agreement by all four SLMPD cities. The major departures from what Shorewood has suggested and Chair Newman will be presenting to the Coordinating Committee are the following: . Excelsior would pay 26.5 percent of the cities' 2006 operating budget contributions (not 27.0 percent), and it would not change the baseline contributions from the 2005 level of$1,355,932 (as it has previously stated). There would be no "tiering" of services in 2006. . Excelsior would pay $7,780.50 for resumption of full service (now Tier II service) on September 1,2005. This amount is the difference between 27.0 percent and 26.5 percent ofthe 2006 operating budget contribution. . The discussion and resolution process will be completed by December 31, 2005, and may include facilitation and/or mediation services. Further, "If satisfactory progress is not made by October 31,2005, each of the four cities shall be free to pursue alternate remedies." . Excelsior restates its belief that it should be provided "full and uniform service" for its $400,000 payment in 2005. It states that the SLMPD has "withheld services" since 2004. #. ~J PRINTEO ON RECYCLED PAPER '#94 Interim SLMPD Resolution for 2006 Funding August 22,2005, City Council Meeting Page 2 . Discussion: In its proposal, Excelsior would pay the 27.0 percent ofthe 2006 cities' payments, but it accomplishes it in two parts: . 26.5 percent in 2006 ($412,366.50) . 0.5 percent in 2005 ( 7,780.50) The $7,780,50 amount should go to Shorewood, as that is the difference between 49.0 percent and 48.5 percent that has been proposed for Shorewood to pay for 2006. With the payment being made in 2005 to the SLMPD, arguably it should be rebated to the three cities paying for Tier II services. Shorewood's share is approximately 65 percent, or about $5,060. The Coordinating Committee could take action to reserve these funds until 2006, and then make a reduction of$7,780.50 in Shorewood's payments for 2006. Providing full service to Excelsior on September 1 would be for one-third of the year. Excelsior . authorized $400,000 for services in 2005, but it did not authorize the remaining $42,559 requested of it for services throughout 2005. The cost for Tier II service for the last third of 2005 would be $14,044. Payment of$7,780.50 is equivalent to 9.5 weeks of service, or approximately 2.5 months. Status of Cities' Actions on SLMPD Funding for 2006: Greenwood, Shorewood, and Tonka Bay have separated their actions on funding SLMPD operations for 2006 within the framework of the JP A, and on the Interim Resolution on Funding. All three cities have approved their respective . funding for the $1,556,100 in municipal contributions needed for the Coordinating Committee's recommended 2006 budget (Greenwood at 8.5 percent; Shorewood at 46.0 percent; and Tonka Bay at 16.0 percent). In its resolutions adopted August 15, the Excelsior City Council has stated its approved funding for 2006 would be a 0.0 percent increase - i.e., remain at the $400,000 level it has authorized since budget year 2003. It would authorize an interim (i.e., one-year) level of funding of$412,366.50, . provided that all cities agree with the conditions in Excelsior's resolutions. JP A Amendment: Technically, an amendment to the joint powers agreement would be needed to effect any of the proposals on the table. While it is acknowledged by all that such amendments would not be ready for action by September I, the deadline in the JP A regarding authorized funding for the next year of operations, Excelsior has stated that the amendments would need to be executed by September 14. (That date may be flexible, provided that there are good-faith efforts to prepare the amendment as promptly as possible.) The scope of the amendment proposed by Excelsior is broader than Greenwood Mayor Newman's proposal as later modified by Shorewood and supported by Tonka Bay. Update: Staff will update the Council on the status of actions at the August 22 meeting. City Council Action: . The City Council will need to decide whether to act regarding an Interim SLMPD Resolution for 2006 Funding, and what modifications, if any, should be made to the provisions in the proposal resulting from the Council's discussion at its August 4 work session. . . . . . City of Shorewood Interim SLMPD Resolution Affecting 2006 Funding 1. All four cities conclude a binding written agreement to amend the JP A consistent with the following provisions to have effect for the 2006 budget year. 2. All four cities make the same one-year commitment provisionally to fund the 2006 SLMPD Operating Budget at the following percentages: Excelsior: Greenwood: Shorewood: Tonka Bay: 27.0% 8.5% 48.5% 16.0% 3. All four cities agree to continue with the work begun by the SLMPD Issues Group. 4. JPA discussions will continue and must be completed by December 31, 2005, unless extended by all four cities. 5. If agreement cannot be reached by the December 31,2005, or subsequently agreed upon completion date, procedures to reorganize the membership or conditions of membership shall commence immediately thereafter. 6. Approval ofthe 2006 SLMPD Operating Budget, as proposed, will eliminate any tiering of services, and all members will receive full service during 2006. 7. Upon all four cities' approval of this proposal, all cities immediately will receive full service for the remainder of 2005, and with no additional cost to the City of Excelsior. 8. All four cities must agree to this proposal no later than August 31, 2005. (Prepared as directed by City Council at its special work session, August 4, 2005) Changes in Baseline Payments for SLMPD Based on Excelsior and Greenwood/Shorewood Funding Proposals for 2006 August 3, 2005 . Excelsior proposal- Excelsior to pay 26.5% of Operations cost of$I,556,100 Excelsior payment for 2005 = Excelsior payment for 2006 = Increase from 2005 to 2006 = $400,000 $412,366 3.09% Greenwood proposal- Excelsior to pay 27.0% of Operations cost of$I,556,100 Excelsior payment for 2005 = $400,000 Excelsior payment for 2006 = $420,147 Increase from 2005 to 2006 = 5.04% 2005 City Baseline 3.09% 5.04% Excelsior $ 400,000 $ 412,366 $ 420,147 Greenwood $ 115,254 $ 118,815 $ 121,063 Shorewood $ 623,729 $ 643,002 $ 655,165 Tonka Bay $ 216.949 $ 223.653 $ 227 .883 $1,355,932 $1,397,836 $1,424,258 2006 Recommended funding = $1,556,100 Difference = ($ 200,168) ($ 158,264) ($ 131,842) . . . . . City of Excelsior Resolution No. 2005 - Resolution Approving Funds for the 2006 Operating Budget for the South Lake Minnetonka Police Department WHEREAS, the City of Excelsior is party to a Joint Powers Agreement ("JPA") creating the South Lake Minnetonka Police Department ("SLMPD"); and WHEREAS, the JP A provides that the annual operating budget of the SLMPD must be approved by each of the parties to the JP A prior to September 1 of the year immediately preceding the year in which the annual operating budget is to be in effect; and . WHEREAS, ifno determination is reached on budget matters by September 1St, the total operating budget for the SLMPD shall continue at the previous year's level; and WHEREAS, the total operating budget for 2005 was $1,355,932 with Excelsior's share being $400,000; and . WHEREAS, the SLMPD Coordinating Committee has proposed an operating budget for 2006 of$1,556,100; and WHEREAS, the parties to the JP A have been engaged in a dispute regarding, among other items, the appropriate funding of the operation of the SLMPD; and . WHEREAS, during the dispute, the SLMPD has withheld services from the City of Excelsior beginning on January 1,2004 and continuing through the present date; and WHEREAS, the parties have been engaged in efforts to resolve the dispute since at least February of 2005, which efforts have included facilitated discussions between March and May of 2005; WHEREAS, those facilitated discussions have not been completed and the City Council is willing to extend the time to complete those discussions until December 31,2005; and WHEREAS, in order to facilitate completion of those discussions, the City Council is willing to approve a provisional increase in funding for the 2006 opemting budget. NOW, THEREFORE, the City of Excelsior resolves that: 1. Excelsior shall pay $412,366.50 (a 3.09% increase over its 2005 contribution) toward the 2006 operating budget of$1,556,100 provided that the four member cities execute a binding written agreement including the following provisions. . Resolution 2005- Page 2 ATTEST: A. All four cities agree to continue with the work begm by the SIMPD Issues Group including discussions in written and oral form and, as necessary, with the assistance of facilitation and/or mediation. B. These discussions will continue and must be completed by December 31, 2005, unless extended by all four cities. C. If agreement cannot be reached by the December 31, 2005, or subsequently agreed upon completion date, all four cities are free to pursue alternate remedies. If satisfactory progress is not made by October 31, 2005, each of the four cities shall be free to pursue alternate remedies. D. Approval of the 2006 SLMPD Operating Budget of$1,556,100 as proposed, will eliminate any tiering of services, and all member cities will receive full and uniform service from January 1,2006 through December 31,2006. E. The Interim Agreement shall not change the ''baseline'' budget which shall remain at the 2005 levelof$I,355,932. 2. All four cities must agree to accept these terms by no later than August 28, 2005 and execute the written agreement by no later than September 14, 2005. Failure of either of these events to occur would result in Excelsior contributing $400,000 toward the SLMPD operating budget for 2006. Adopted this 15th day of August, 2005. J. Nicholas Ruehl, Mayor Laurence E. Whittaker, City Manager James R. Olds, City Clerk/Treasurer . . . . . .. . . . . . City of Excelsior Resolution No. 2005 - Resolution Requesting Supplemental Service from the South Lake Minnetonka Police Department WHEREAS, the City of Excelsior is party to a Joint Powers Agreement ("JP A") creating the South Lake Minnetonka Police Department ("SLMPD"); and WHEREAS, the parties to the JP A have been engaged in a dispute regarding, among other items, the appropriate funding of the operation of the SLMPD; and WHEREAS, during the dispute, the SLMPD has withheld services from the City of Excelsior beginning on January 1,2004 and continuing through the present date; and WHEREAS, the parties have been engaged in efforts to resolve the dispute since at least February of2005, which efforts have included facilitated discussions between March and May of 2005; and WHEREAS, those facilitated discussions have not been completed and the City Council has made a proposal to continue those discussions until December 31, 2005; and WHEREAS, the City of Excelsior seeks to receive full and uniform service while discussions continue. NOW, THEREFORE, the City of Excelsior resolves that: 1. Excelsior shall pay $7,780.50 to the SLMPD in exchange for a return to full and uniform service from September 1,2005 through December 31,2005. The $7,780.50 shall be paid in four equal installments at the same time that other payments to the SLMPD are due. Any delay after September 1, 2005 in the return of full and unifonn service shall result in a pro rata reduction in the monthly payments. 2. This payment shall not change the "baseline" budget which shall remain at the 2005 level of$I,355,932. 3. This payment is made in an effort to facilitate resolution of the dispute between the City of Excelsior and the other SLMPD member cities and shall not be considered an admission that Excelsior has not been entitled to full and uniform service in exchange for its $400,000 payment in 2005. 4. Acceptance by SLMPD of the payment outlined herein shall constitute acceptance Resolution No. 2005- Page 2 of the terms of this resolution. Adopted this 15th day of August, 2005. ATTEST: James R. Olds, City Clerk/Treasurer ". . J. Nicholas Ruehl, Mayor . Laurence E. Whittaker, City Manager . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: August 18, 2005 . FROM: Mayor and Council Members Craig W. Dawson, City Administrator/Clerk~ Park Commission Appointment TO: RE: . Earlier this evening, Council interviewed two candidates for an opening on the Park Commission. The term of this appointment goes through February, 28, 2007, filling the term vacated in May, 2005, by Mary Lou Meyer. The following candidates were interviewed: . Robert G. Hensley, 28110 Woodside Road . Steven Loheit, 27915 Woodside Road Council Action . Should an appointment be made at tonight's meeting, a motion to adopt a Resolution making Park Commission appointments is in order. . #CJ8 n ~.: PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD . RESOLUTION NO. 05- A RESOLUTION MAKING PARK COMMISSION APPOINTMENTS WHEREAS, the City of Shorewood has advertised for Shorewood residents to apply to serve on the Park Commission; and WHEREAS, the City Council did complete interviews and selection procedure for appointment to said Commission. NOW, THEREFORE BE IT RESOLVED that the City Council ofthe City of Shorewood hereby makes the following appointment to the Park Commission effective August 22,2005, with the term expiration as indicated: Park Commission: Member . Term 1. February 28, 2007 Said appointments complete the seven member Park Commission which consists of the following additional members: . Member Term 2. Judy Famiok February 29, 2008 3. John Moonen February 29, 2008 4. Sue Davis February 28, 2007 . 5. Julie Westerlund February 28,2007 6. Todd R. Wagner February 28, 2006 7. Howard Young February 28, 2006 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of August, 2005. Woody Love, Mayor ATTEST: . Craig W. Dawson, City Administrator/Clerk . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City CounciL Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works . DATE:' August 17, 2005 RE: 'Accept Proposal and Award Contract for Dry Hydrant Relocation .Mr. Michael Catain is the property owner of 4550 Enchanted Point, as shown in Attachment 1. . Mr. Catain has submitted a petition for local improvement, in accordance with the Minnesota State Statut~ 429, requesting that the City perform an engineering analysis and public works improvement proiect to relocate a dry hydrant that is located on the subject-parcel via a utility easement. Mr. Catain desires that the hydrant be relocated outside of his property, and within the public right of way of Enchanted Point. . On February 14th~ 2005, theShorewood City Council adopted Resolution 05-013, that declared the adequacy of petition for the relocation of the dry hydrant system located at 4550 Enchanted Lane. Similarly, on July ll, 2005, Resolution 05-063 accepted the feasibility n~portand ordered the preparation of plans, specifications, and estimate for the improvement, and authorized the solicitation of quotes for the improvement. Staff presented the plans to contractors for the solicitation of quotes. Three quotes were received on August 15th, 2005, and are summarized in Table 1 below. . Firm . Amount of Quote G.F. Jedlicki Inc. " - $ 47,960.00 ," Eureka Construction $ 49,258.00," "G.L. Contracting. Inc. . $ 76,098.80 Engineers Estimate , $ 30,400.00 . Table 1 n . ~.1 PRINTED ON RECYCLED pAPER #/0/1 Mayor and City Council Award Contract Relocation of Dry Hydrant August 17,2005 Page 2 of2 . Summaries of the quotes were provided to Mr. Catain and his attorney. Staff requested confirmation as to whether to proceed with the project, based upon the quotes received. To date, staff has not received such confirmation. Mr. Catain has voiced concerns regarding the total costs of the improvement. Mr. Catain has also indicated that timing for this project is very sensitive. It is anticipated direction approving the costs for the improvement will be received prior to Monday evening's regularly scheduled City Council meeting. If confirmation fails to arrive, staff will delete this item from the agenda. As mentioned previously, Mr. Catain has the right to decline the quotes obtained, and forego the improvement project. If this occurs, Mr. Catain would need to reimburse the City for all costs incurred to date. If however, Mr. Catain opts to proceed with the project, it is possible to have costs of the. improvement and engineering assessed against the property. Recommendation Assuming confirmation is received prior to Monday's regularly scheduled the City Council meeting, Staff is recommending approval of the resolution that accepts the proposal provided by G.F. Jedlicki, Inc. for relocation of a dry hydrant system. . A resolution is attached for the City Council's consideration . . . ./7 -/,h- ./ ~,~ <./"' ( 4550 Enchanted Point . . . .. LAKE MINNETONKA . . , /' ATTACHMENT 1 SITE LOCA TrON . CITY OF SHOREWOOD RESOLUTION NO. 05- . A RESOLUTION ACCEPTING PROPOSALS AND AWARDING CONTRACT FOR RELOCATION OF DRY HYDRANT SYSTEM, 4550 ENCHANTED POINT WHEREAS, Michael and Joan Catain, owners of real property known as 4550 Enchanted Point, have filed a petition with the City Clerk, under Chapter 429 of the Minnesota State Statute, for the relocation of a dry hydrant system on said property; and WHEREAS, on July 11, 2005, the Shorewood City Council adopted Resolution 05-063 for said Improvement Project, that approved plans, specifications and engineers estimate and authorized the solicitation of proposals; and WHEREAS, pursuant to the solicitation of proposals for local improvements designated as the Enchanted Island Dry Hydrant Relocation Project, proposals were received, and opened . on, August 15,2005, and tabulated, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that G.F. Jedlicki Inc., is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with G.F. Jedlicki Inc., in the name of the City of Shorewood, Project No. 05-03, according to the plans and specifications therefor approved by the City Council on file in the office of the City Administrator/Clerk. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of August, 2005. Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk . . Bid Tabulation Project Name: Enchanted Point Hydrant Relocation Project and Appurtenant Work WSB Project No. ] 640-00 Addendum Contractor Bid Bond No. 1 Total Bid 1 G.F. Jedlicki, Inc. Not Required X $47,960.00 2 Eureka Construction, Inc. Not Required X $49,258.00 3 G.L. Contracting, Inc. Not Required X $76,098.80 . Engineer's Estimate $30,400.00 I hereby certify that this is a true and correct tabulation of the bids as received on August 15, 2005 . ~F/!tUm?ffV Kevin F. Newman, P.E. . . K:\01640-00\Admin\Doc Bid Tab Cert Page Exhibit A 8/17/2005 01640-00. Itemized Bid Tabulation .. WSB WSB Bid Tabulation & Associates Inc. Project Name: Enchanted Point HYdrant Relocation Proiect and ADDurtenant Work Client: City of Shorewood Quotations Due: 8/15/05 by 10:30 a.m. Contract No.: Project No.: 01640-00 Owner: City of Shorewood Proiect: 01640.. Enchanted Point Hvdrant Relocation Proiect and Aoourtenant Work EnQineers Estimate G.F. Jedlicki Inc. Eureka Construction G.L. Contractina, Inc. Item No. Item Units Quantitv Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Schedule A - Surface Improvements J 2021.501 M081L1ZATION LUMP SUM 1 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 20,500.00 $ 20,500.00 $ 6,808.30 $ 6,808.30 2 2101.511 CLEARING AND GRU8BING LUMP SUM I $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 300.00 $ 300.00 $ 631.00 $ 631.00 3 2105.601 DEWATERING LUMP SUM I $ 3,000.00 $ 3,000.00 $ 1,400.00 $ 1,400.00 $ 2,500.00 $ 2,500.00 $ 1,B93.00 $ 1,893.00 4 2211.501 AGGREGATE BASE CLASS 5 TON L50 $ 6.00 $ 900.00 $ 14.00 $ 2,100.00 $ 0.01 $ 1.50 $ 36.80 $ 5,520.00 5 2573.502 SILT FENCE, TYPE HEA YY DUTY L1N FT 700 $ 2.14 $ 1,498.00 $ 2.00 $ 1,400.00 $ 2.50 $ 1,750.00 $ 3.80 $ 2,660.00 6 2575.50 I SEEDING (INCL TOPSOIL. FERT, MULCH, DISC ACRE 0.2 ANCHOR) $ 1,725.00 $ 345.00 $ 3,000.00 $ 600.00 $ 3,000.00 $ 600.00 $ 7,572.00 $ 1,514.40 7 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQYD 350 $ 4.94 $ 1,729.00 $ 2.00 $ 700.00 $ 1.75 $ 612.50 $ 3.80 $ 1,330.00 Total Schedule A . Surface Improvements $ 9,572.00 $ 8,300.00 $ 26,264.00 $ 20,356.70 Schedule B - \Vatermain Imnrovements 8 2451.507 GRANULAR PIPE BEDDING (CY) CUYD 150 $ 7.72 $ 1,158.00 $ 17.00 $ 2,550.00 $ 0.01 $ 1.50 $ 31.60 $ 4,740.00 9 2504.602 RELOCATE HYDRANT EACH I $ 1,725.00 $ 1,725.00 $ 2,900.00 $ 2,900.00 $ 1,000.00 $ 1,000.00 $ 5,733.60 $ 5,733.60 10 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1 $ 1,725.00 $ 1,725.00 $ 2,200.00 $ 2,200.00 $ 1,000.00 $ 1,000.00 $ 5,473.50 $ 5,473.50 II 2504.603 10" WATER MAIN HDPE L1N FT 350 $ 36.00 $ 12,600.00 $ 83.00 $ 29,050.00 $ 51.50 $ 18,025.00 $ 100.30 $ 35,105.00 12 2504.603 6" WATER MAIN-DUCT IRON CL5? L1N FT 10 $ 46.00 $ 460.00 $ 59.00 $ 590.00 $ 40.00 $ 400.00 $ 50.30 $ 503.00 13 2504.608 DUCTILE IRON FITTINGS POUND 790 $ 4.00 $ 3,160.00 $ 3.00 $ 2,370.00 $ 3.25 $ 2,567.50 $ 5.30 $ 4,lB7.00 Total Schedule B . \Vatermain Improvements $ 20,828.00 $ 39,660.00 $ 22,994.00 $ 55,742.10 GRAND TOTAL BID $ 30,400.00 $ 47,960.00 $ 49,258.00 $ 76,098.80 . . . . . 1 of 1 . . CITY OF SHOREWOOD 5755 Country Club Road. Shorewood, Minnesota 55331 .952-474-3236 Fax: 952-474-0128 . www.ci.shorewood.mn.us. cityhal1@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: August 21, 2005 RE: County Road 19 - Smithtown Road Improvement Right of Way Update SAP 27-619-18; SAP 216-020-02; City Project 97-07 The City Council requested an update as to right of way and compensatory items, as they relate to the Southshore Community Center. Unfortunately, the right of way manager has been on a leave of absence due to illness. To date, records indicate that compensation for the subject parcel has not been issued by Hennepin County. However, it is anticipated that the right of way agent manger for this parcel will be back in the office very soon. Staff will keep the Council updated as information becomes available. iF 108 . . CITY OF SHOREWOOD 5755 Country Club Road. Shorewood, Minnesota 55331 .952-474-3236 Fax: 952-474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: August 21, 2005 RE: County Road 19 - Smithtown Road Improvement Project Cost Update SAP 27-619-18; SAP 216-020-02; City Project 97-07 Pursuant to City Council's direction, staff has prepared a "Projected Cost" summary for the County Road 19 - Smithtown Road Improvement Project. Simply put, with the changes that have been fully documented and are known at this time, what are the [mal costs projected to be when the project is complete? Attachment 1 is a summary of the projection, based upon the bid received originally, the "projected costs for completion," what is known at this time to have changed, and the difference. Amounts are also shown are categorized as State Aid and Local Costs. Local costs are costs lumped together of watermain, sanitary sewer, roadway, storm water, and streetscape items that are not eligible reimbursement by State Aid Staff will present this summary at the City Council Meeting on Monday night. #I()~ . . COUNTY ROAD 19 - SMITHTOWN ROAD INTERSECTION IMPROVEMENT PROJECT PROJECTED CONSTRUCTION COSTS TO DATE Date 8/21/2005 Hennepin Countl City of Shorewood City of Tonka Bay Total Project Projected Arnt. Bid Arnt. Difference Projected Amt. Bid Arnt. Difference Projected Arnt. Bid Arnt. Difference Projected Arnt. Bid Arnt. Difference State Aid $ 2,536,176.75 $ 2,359,949.65 $ 176,227.10 $ 1,034,973.88 $ 982,324.61 $ 52,649.27 $ . $ - $ $ 3,571,150.62 $ 3,342,274.26 $ 228,876.37 . Local Funds $ 59,935.01 $ 57,938.22 $ 1,996.79 $ 61,252.83 $ 46,178.00 $ 15,074.83 $ 126,284.49 $ 115,199.97 $ 11,084.52 $ 247,472.33 $ 219,316.19 $ 28,156.14 Grand Total $ 2,596,111.76 $ 2,417,887.87 $ 178,223.89 $ 1,096,226.71 $ 1,028,502.61 $ 67,724.10 $ 126,284.49 $ 115,199.97 $ 11,084.52 $ 3,818,622.96 $ 3,561,590.45 $ 257,032.51 % Change 7.4% 6.6% 9.6% 7.2% CITY OF SHOREWOOD CITY COUNCIL MEETING August 22, 2005 PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. ~d~'r CITY OF SHOREWOOD ~'bJ 8/r;.;;,,/o5" GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2006 DRAFT BUDGET Actual Budget Actual Budget YTD June Requested Adopted $$ % 2003 2004 2004 2005 2005 2006 2006 Change Change Revenues and Other Sources Property Taxes 3,071,853 3,420,229 3,344,442 3,830,656 1,326,100 4,201,389 370,733 9.68% Licenses and PermitS 334,424 191,967 310,055 196,100 139,850 197,100 1,000 0.51% Intergovernmental 65,782 59,751 73,065 65,000 59,695 65,000 0 0.00% Fines and Forfeitures 88,949 60,000 81,841 62,000 34,075 70,000 8,000 12.90% Charges for Service 48,689 35,000 44,169 42,265 33,056 43,000 735 1.74% Miscellaneous Revenue 89,343 125,000 103,676 125,000 121,615 125,000 0 0.00% Total Revenues 3,699,040 3,891,947 3,957,248 4,321,021 1,714,391 4,701,489 0 380,468 8.81% Expenditures General Government Mayor and Council 93,693 103,664 60,373 113,493 28,025 112,793 (700) -0.62% Administration 104,539 133,723 110,659 144,444 66,296 148,209 3,765 2.61% General Government 173,689 189,647 184,167 233,235 133,853 227,963 (5,272) -2.26% Elections 6,006 32,094 13,817 600 831 37,618 37,018 6169.67% Finance 127,064 165,686 148,776 194,684 92,857 241,172 46,488 23.88% Professional Services 169,394 190,000 142,061 192,000 109,294 180,000 (12,000) -6.25% Planning and Zoning 146,953 149,740 158,202 161,853 83,125 183,556 21,703 13.41% Municipal Building 128,146 166,350 144,522 170,015 70,444 183,000 12,985 7.64% Total General Government 949,484 1,130,904 962,577 1,210,324 584,725 1,314,311 0 103,987 8.59% Public Safety Police 609,992 947,102 937,001 992,550 494,685 992,456 (94) -0.01% Fire Protection 293,029 481,629 481,642 493,710 252,074 564,699 70,989 14.38% Protective Inspection 86,958 108,146 101,306 111,303 52,231 115,042 3,739 3.36% Animal Control 19,900 23,500 20,971 24,000 13,005 26,000 2,000 8.33% Total Public Safety 1,009,879 1,560,377 1,540,920 1,621,563 811,995 1,698,197 0 76,634 4.73% Public Works City Engineer 101,582 120,467 117,887 140,941 52,690 157,597 16,656 11.82% Public Works Services 225,940 281,516 249,445 379,195 139,751 408,326 29,131 7.68% Streets and Roadways 104,045 164,959 126,456 174,000 51,744 175,934 1,934 1.11% Snow and Ice Removal 40,013 63,392 36,700 64,817 25,439 69,792 4,975 7.68% Traffic Control/Street lights 34,478 40,250 33,651 40,000 16,873 42,400 2,400 6.00% SanitationlWaste Removal 3,993 5,167 2,876 5,133 3,585 5,448 315 6.14% Tree Maintenance 20,715 25,378 31,619 26,546 15,484 48,005 21,459 80.84% Total Public Works 530,766 701,129 598,634 830,632 305,566 907,502 0 76,870 9.25% Culture and Recreation Parks and Recreation 451,793 206,037 166,864 209,502 84,668 221,479 11,977 5.72% Total Culture and Recreation 451,793 206,037 166,864 209,502 84,668 221 ,479 0 11,977 5.72% Total Expenditures 2,941,922 3,598,447 3,268,995 3,872,021 1,786,954 4,141,489 0 269,468 6.96% Total Revenues Over (Under) Expenditures 757,118 293,500 688,253 449,000 (72,563) 560,000 0 111,000 b CITY OF SHOREWOOD GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2006 DRAFT BUDGET Actual Budget Actual Budget YTD June Requested Adopted $$ % 2003 2004 2004 2005 2005 2006 2006 Change Change Fund Transfers In Liquor Fund 30,000 30,000 30,000 50,000 50,000 0 0.00% Street Reconstr Fund 0 0 0 0 0 0 Trail Fund 0 0 0 0 0 0 Sewer Fund 25,000 0 0 0 0 0 Water Fund 0 0 0 0 0 0 Total Transfers In 55,000 30,000 30,000 50,000 0 50,000 0 20,000 66.67% Fund Transfers Out Equip Replacemt Fund (PW) 70,800 50,000 50,000 116,000 175,000 59,000 50.86% Street Reconstr Fund 200,000 183,500 183,500 311,000 345,000 34,000 10.93% Park Capital Imp Fund 185,000 10,000 10,000 10,000 10,000 0 0.00% Trail Capitallmprvment Fnd 28,700 0 0 0 0 0 0.00% Public Facilities Fund 89,600 50,000 50,000 50,000 50,000 0 0.00% Land & Open Space Fund 0 5,000 5,000 5,000 5,000 0 0.00% Stormwater Mgmt Fund 35,000 25,000 25,000 7,000 25,000 18,000 257.14% Total Fund Transfers Out 609,100 323,500 323,500 499,000 0 610,000 0 111,000 22.24% Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses 203,018 0 394,753 0 (72,563) 0 0 0 0.00% Amounts to be Provided from General Fund Balance 0 0 0 72,563 0 0 0 General Fund Balance January 1 2,157,978 2,546,472 2,546,472 2,941,223 2,941,223 2,941,223 2,941,223 General Fund Balance December 31 2,546,472 2,941,223 2,941,223 2,941,223 2,868,660 2,941,223 2,941,223 7 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: City Council Craig W. Dawson, City Administrator CD August 19, 2005 FROM: DATE: SUBJECT: Interim Funding Agreement End9rsed. by SLMPD Coordinating Committee At the special meeting ofthe SLMPD Coordinating Committee on Friday, August 19,2005, Chair and Greenwood Mayor Bob Newman presented his "Temporary 'Make-Whole' ProIJosal- Final Version", for funding the SLMPD 2006 Operating Budget and bringing the resolution of issues related to the SLMPD to conclusion. Committee members had reviewed the several proposals and resolutions that had been developed since their July 29 meeting, and got into lengthy d.i~cussion regarding the :t:esolutions'adopted by the Excelsior City Council on August f5. At the end ofthe special meeting, the Coordinating Committee endorsed Mayor Newman's proposal on a 3-1 vote (Excelsior representative Nick Ruehl dissenting). Mr. Newnian's Final Version is similar to the one developed from the Shoiewood City Council's August 4 work session. Differences from the Council's draft proposal are: . Point 1 is dropped. An amendment to the .lP A to effect the proposal technically will be needed; it does not need to be stated explicitly. . Point 2 remains silent about changing the baseline paymel)ts by the cities resulting from the increase in payments called for in this proposal. On August 15, Excelsior reiterated thatit would not beauthorizing any increase in its required (or baseline) payment from 2005 to 2006 - i~ would rem~il1 at $400,000, a 0.0 percent increase. Points 6 and 7 were combil)ed and simplified. . . Shorewood., TonkaBay, and Greenwood city councils will be meeting during the week of August 22. Their mayors on the Coordinating Committee/said that they would present the CQJl1mittee-endorsed . propoSal to their city councils at their respective meetings. .. ,,' . / " ,~' PRINTED ON RECYCLED PAPER ~ Temporary "Make-Whole" Proposal-Final Version 1. All four cities make a one-year commitment to fully fund the proposed 2006 SLMPD Operating Budget at the following contribution percentages: Excelsior 27.0 Greenwood 8.5 Shorewood 48.5 Tonka Bay 16.0 100.0 2. All four cities agree to continue with the work begun by the Issues Group. 3. JP A discussions must be completed by December 31,2005, unless extended by all four cities. 4. If the December 31, 2005, or the extended deadline passes without agreement, procedures to reorganize the membership or conditions of membership shall commence immediately thereafter. 5. Upon all four cities' approval of this proposal, all cities will immediately receive full service for the remainder of 2005, and with no additional cost to the City of Excelsior. 6. All four cities must agree to this proposal no later than August 31, 2005.