032805 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 28, 2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Liz6e
Turgeon _
Callies
Wellens
B. Review Agenda
2.
APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, March 14, 2005 (Att.- Minutes)
3.
CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B.
Staffing - Permanent Appointment of Chris Pounder as Light Equipment Operator (Att. -
Public Work Director's memorandum, Resolution)
C. City Clerk's License Approvals - Tree Trimmer's License (Deputy Clerk's memorandum,
Resolution)
D. Proclaiming Arbor Day on April 29, 2005 (Att. - Resolution)
E. Authorization for Expenditure of Funds for Park Signage Program (Att. - Public Works
Director's memorandum)
F. Setting the Date for the Timber Lane Public Hearing (Att. - Public Works Director's
memorandum)
G. Authorization for Expenditure of Funds - Water System Repairs (Att.-Public Works
Director's memorandum)
4.
MATTERS FROM THE FLOOR (No Council action will be taken.)
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CITY COUNCIL AGENDA - MARCH 28, 2005
PAGE 2 OF2
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5.
REPORTS AND PRESENTATIONS
6. PUBLIC HEARING
7. PARKS
A. Report on Park Commission Meeting Held March 15, 2005 (Att.- Draft Minutes)
8. PLANNING - Report by Representative
A. Conditional Use Pennit for Accessory Space in Excess of 1200 Square Feet (Att. -
Planning Director's Memorandum; Draft Resolution)
Applicant: Rodney Schwartz
Location: 26500 Strawberry Court
B.
Preliminary Plat - Arbor Creek (Att. - Planning Director's Memorandum; Draft
Resolution)
Applicant:
Location:
Paumen Properties
Approximately six acres on the west side of Grant Lorenz Road,
approximately 200 feet south of Noble Road
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9. GENERAL/NEW BUSINESS
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A.
Authorization for Expenditure of Funds for a Document Imaging System (Att. - Deputy
Clerk's memorandum)
10. ENGINEERING/PUBLIC WORKS
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
. 1. County Road 19 Intersection
2. Freeman Plaza Garibaldi Family Dedication
B. Mayor & City Council
1. SLMPD Issues Group
12. ADJOURN
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 28 March 2005
. A Work Session will immediately follow the Regular City Council meeting this evening.
. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Staffing - Mr. Chris Pounder will have successfully completed his six-
month probationary period for the position of Light Equipment Operator within the
Utility Department on April 1, 2005. Therefore, Chris Pounder is recommended for
permanent appointment as Light EquipmentlUtility Operator within the Department of
Public Works.
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Agenda Item #3C: One additional Tree Service has applied for a license to provide tree
trimming service in the city. As all license requirements have been met, staff
recommends adoption of a resolution approving Tree Trimmer Licenses for 2005.
Agenda Item #3D: Enclosed is a Resolution proclaiming Arbor Day on April 29, 2005, and
encouraging residents to observe Arbor Day by planting a tree.
. Agenda Item #3E: The Park Commission has recommended approval of the sign plan and
expenditure offunds in the amount of$1,512.50. Costs for the project will be divided
from the Parks Capital Improvement Program and the Traffic Control/Street Lighting
Fund.
Agenda Item #3F: On November 22, 2004, the City Council approved Resolution 04-098,
which Declared the Adequacy of a Petition for the Extension of Municipal Water Service
On Timber Lane. Staff is recommending approval of a motion that sets the public
hearing date for the project on April 25, 2005.
Agenda Item #3G: Staff is recommending approval of the expenditure of funds from the
Municipal Water Fund for repairs to the system, by SL Serco, Inc.
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Agenda Item #7 A: Park Commissioner Sue Davis will be present this evening to report on the
Park Commission meeting of March 15, 2005.
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~~ PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of 28 March 2005
Page 2 of2
Agenda Item #8A: Rodney Schwartz has requested a conditional use permit to construct a .
detached garage on his property at 26500 Strawberry Court. The garage is consistent
with the criteria for granting this type ofC.U.P. and the Planning Commission voted
unanimously to recommend approval. A draft resolution is included in your packet for
your consideration.
Agenda Item #8B: Approximately one year ago, the City approved a six-lot preliminary plat
for Dewey Carter, called Sleepy Hollow Woods. Mr. Carter apparently failed to perform
on his purchase agreement and the project never received final plat approval. Paumen
Properties has now picked up the project, renaming it Arbor Creek. The Planning
Commission has recommended approval subject to staff's recommendations. A draft
resolution has been included in your packet for your consideration.
Agenda Item #9A: One of the items noted in the 2005 Budget is a Document Imaging and
Records Management System. Department Head Staff attended presentations of three
Document Imaging System vendors, and are recommending the Laserfiche Document .
Imaging System from Cities Digital Solutions. Along with the Laserfiche System, .
Network Server upgrades will be necessary. Details are provided in the staff
memorandum. The total project cost is estimated at $32,832. As $30,000 is identified in
the General Government/City Clerk Fund for the Document Imaging System; the
remaining $2,832 is recommended to come from the Council Contingency Fund.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 14, 2005
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
DRAfl
1.
CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love, Councilmembers, Callies, Lizee, Turgeon, and Wellens; Administrator
Dawson; Associate Attorney Mayeron; Finance Director Burton, and Planning Director
Nielsen
Absent:
Engineer Brown
B.
Review Agenda
Lizee moved, Wellens seconded, Approving the Agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, February 28, 2005
Wellens moved, Turgeon seconded, Approving the City Council Special Meeting Minutes of
February 28, 2005 as presented. Motion passed 5/0.
B. City Council Regular Meeting Minutes, February 28, 2005
Wellens moved, Callies seconded, Approving the City Council Regular Meeting Minutes of
February 28, 2005 as presented. Motion passed 5/0.
C. City Council Special Meeting Minutes, March 7, 2005
Wellens moved, Callies seconded, Approving the City Council Special Meeting Minutes of March 7,
2005 as presented. Motion passed 5/0.
3. CONSENT
Callies moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Staffing - No action required
C.
Adopting RESOLUTION NO. 05-021, "A Resolution Approving License for Tree
Trimmers."
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CITY OF SHOREWOOD REGULAR MEETING MINUTES
March 14, 2005
Page 2 of 7
D.
Adopting RESOLUTION NO. 05-022, "A Resolution Granting a Conditional Use
Permit for Multiple Signs to Shorewood Village Center23470 - 23780 Highway 7."
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E. Adopting RESOLUTION NO. 05-023, "A Resolution Amending a Conditional Use
Permit for the Expansion of St. John the Baptist Church's Cemetery of the
Resurrection and Approving the Construction of a Mausoleum for St. John the
Baptist Church, 5555 Covington Road."
F. Authorization for Expenditure of Funds to Purchase Seal Coat Aggregate
G. Approving a Sign Permit for Shurgard Self Storage for Crosstown Sign, Inc., 19545
State Highway 7.
H. Setting a Public Hearing Date for a Partial Vacation of Ferncroft Drive for Matthew
Phillippi, West side of Ferncroft Drive adjoining 4870-4900 Ferncroft Dr.
I.
Receipt of Award for Certificate of Achievement for Excellence in Financial
Reporting
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J. Authorizing Expenditure of Funds for Public Works Equipment
K. Approving a Sign Permit for 7-Hi Chiropractic for Fish and LaBeau Signs, 23640
Highway 7.
L.
Appeal Regarding Zoning Violation for Ann and John Meldahl, 6180 Cathcart
Drive.
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Motion passed 5/0.
With regard to Item I, Administrator Dawson complimented the entire staff and especially the Finance
Department for their hard work and dedication in receipt of this award. He stated the award was
prestigious in that less than 0.1% of municipalities under 10,000 population nationwide received this
award. A formal recognition of the award to the City would be made in June of this year with the Annual .
Audit presentation.
Mayor Love stated he wished to recognize Staff for all its hard work in the past year to merit achievement
of such an award.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented.
5. REPORTS AND PRESENTATIONS
A. Recognition of Service of former Planning Commissioner Ann Packard
Mayor Love stated, on behalf of Council, it was with great joy and sadness that the City presented a
plaque of appreciation and recognition of service for Ann Packard, former Planning Commission
member. He stated he appreciated the many years of service Ms. Packard had dedicated to the City in her
efforts as a Commissioner for the City.
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CITY OF SHOREWOOD REGULAR MEETING MINUTES
March 14, 2005
Page 3 of 7
Ms. Packard thanked Council for its continued support, and she also thanked Director Nielsen for his
talents as City Planner and Jeff Bailey for his talented leadership of the Planning Commission. She stated
she had a great deal of:fun in her experience as a Commissioner and she would miss all parties involved a
lot.
B. 7:00 p.m. - Public Information Meeting regarding Storm Water Pollution
Prevention Program
Mayor Love opened the Public Information Meeting at 7:09 P.M.
Administrator Dawson explained Mr. Phillip Elkin of WSB & Associates was present to assist the City
Council in conducting the Public Information Meeting regarding the National Pollutant Discharge
Elimination System (NPDES), Phase II, as part of the Clean Water Act mandated by the federal
government and processed in the State of Minnesota by the Minnesota Pollution Control Agency
(MNPCA).
Mr. Elkin explained the purpose of this meeting was to educate residents about the Storm Water Pollution
Prevention Program (hereafter referred to as the Program), answer any questions about this Program,
receive public comments, and meet the requirements of the Permit for this Program. Mr. Elkin next
reviewed the origins and phases of the Program. He noted the City of Shorewood was required to
illustrate six minimum control measures in its activities to meet the requirements of the permit. (A
complete Agenda of the information presented to satisfy the requirements of this Program and permit are
attached to these meeting minutes. A complete copy of information referenced in the Program
presentation can be found on record at City Hall.)
With regard to the first control measure on Public Education, Mr. Elkin stated there were several ways
residents could obtain information on the Program for implementation, such as through the City
newsletter, detailed information on the Program at City Hall, through a website link to information on the
Program from the City website at ci.shorewood.mn.us. The City had also provided training of the Public
Works Department and other pertinent City Staff regarding these prevention measures.
Mr. Elkin stated with the information received from the public at this meeting, several changes could be
incorporated into the City's Program on this topic. He went on to explain the third control measure as it
related to recycling efforts and the impact that these efforts have on the environment as could be
evidenced in the Storm Sewer maps. The fourth control measure included efforts directed at ongoing
Staff training as well as partnering efforts in working with Minnehaha Creek Watershed District
(MCWD) to provide inspections and erosion control measures.
Implementation of the fifth control measure would occur as an expansion of the City's current
Stormwater Management Plan, incorporating it into each development plan, and include more infiltration
efforts as an effective method to deal with Stormwater pollutants. A Storm Sewer inspection program
encompassed the sixth control measure for this program. Mr. Elkin stated there would be ongoing Staff
training and Storm Sewer inspections taking place over the next five years throughout the City to ensure
the results were desirable as part of this Program implementation.
Mr. Elkin then summarized the legalities and impacts to cities anticipated over the next few years as a
result of this Program. He then explained the actions the City would need to take over the next year
including preparation for non-degradation analysis.
CITY OF SHOREWOOD REGULAR MEETING MINUTES
March 14, 2005
Page 4 of 7
In response to Councilmember Lizee's question, Mr. Elkin explained the definition of non-degradation. .
Mayor Love then opened the Public Comment portion of the meeting at 7:26 P.M.
Todd Herman, 5915 Afton Road, stated he was present this evening to bring forth questions he had
regarding drainage specific to his property rather than share information about the Program. He went on
to explain the drainage pattern that extended into his property as a result of stormwater runoff from
nearby Cathcart Park. He stated it was a nuisance to his family and he was hoping to have the problem
addressed.
Without objection from the Council, Mayor Love directed Staff to review the matter with Mr. Herman
and report back to Council within thirty days.
Dana Bruckheimer, 5630 Echo Road, stated her issue was quite similar to Mr. Herman's issue with regard
to drainage problems on her property. She stated she had notified City Staff of the situation last fall with
no remedies to the situation since that time.
Mayor Love stated the Council had met with residents of Echo Road approximately five years ago
regarding potential roadway changes that could have been made to assist in the drainage problems in that
area. At that time, residents had decided no action should be taken.
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Director Nielsen stated the Engineering Staff had, since that time, held several meetings in effort to begin
to gather public input on the drainage areas in the City. Specifically Staff had begun to develop a
database of problem areas within the City for potential regional ponding efforts in the future. These
problem areas would be prioritized and incorporated into the Capital Improvement Plan for the City in
future projects.
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Administrator Dawson stated several of these problem areas had already been prioritized and areas of
concern were being addressed.
Mayor Love stated there were several outflow and drainage issues within Shorewood that the City would
like to bring to resolution. Mr. Elkin stated the MNPCA was encouraging cities to begin more regional
ponding and natural infiltration efforts, rather than a traditional pipe installation that drained to the nearest .
water body.
Mary Theresa Downing, 19225 Waterford Court, stated she was concerned for the amount of sprinkling
taking place each spring and summer in her neighborhood as it introduced several pollutants into the
stormwater. She suggested the City consider encouraging residents to water lawns less frequently and
provide suggestions on alternative lawn options. She stated she thought the water quality in the area
should be maintained at all costs.
Administrator Dawson stated Staff would be working with Mr. Elkin in the near future on the City's
conservation plan.
Ms. Downing also stated she appreciated the information shared in The Shore Report over the past year.
She questioned whether it would be possible to establish a link to the Minnesota Landscape Arboretum
website as it included several suggestions for water quality enhancements and storm water improvement
efforts.
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CITY OF SHOREWOOD REGULAR MEETING MINUTES
March 14, 2005
Page 5 of 7
In response to Councilmember Wellens' question, Mr. Elkin explained the permit referred to in this
program would allow stormwater to be discharged into state waters as a result of meeting the
requirements of the Program as detailed this evening.
Mr. Elkin stated there was a great deal of work to be accomplished in this area; however, the City had
begun making positive steps forward through planning and implementation of the measures as described
this evening.
On behalf of the Council, Mayor Love thanked Mr. Elkin and concerned residents for their time and
attention toward this matter.
6. PUBLIC HEARING
None.
7. PARKS
Administrator Dawson noted there was nothing to report at this time. The next Park Commission meeting
would take place on Tuesday, March 15,2005, at 7:00 P.M. in the library of the Southshore Community
Senior Center.
8. PLANNING - Report by Representative
Commissioner Gniftke reported on matters considered and actions taken at the March 1, 2005, Planning
Commission meeting (as detailed in the minutes of that meeting).
9. GENERAL/NEW BUSINESS
A. Reimbursement Resolution for City Hall
Administrator Dawson explained that at its March 7, 2005 Special Meeting, the City Council authorized
the purchase of the property at 5795 Country Club Road, for approximately $305,000. He stated he had
contacted bond counsel regarding preparation of a reimbursement resolution to ensure that the costs
associated with the purchase would be eligible with long-term "capital improvement plan bonds" to assist
the City in financing City Hall improvements ifneed be. He further stated consideration of this resolution
did not commit the Council to build a new City Hall, nor issue bonds, but approval of the resolution
would provide flexibility in the firtal decision regarding City Hall improvements, and would ensure that
the land cost was handled in a fiscally responsible manner.
Councilmember Turgeon expressed great concern for having this discussion prior to reviewing the
options for improvement to City Hall with the newer Councilmembers. She requested this item be placed
on an Agenda at a later date in order to have the time to provide Council with a review of all options
available for City Hall improvements prior to discussion of financing options. Councilmember Wellens
agreed.
Mayor Love stated he appreciated Councilmember Turgeon's comments and he did not wish the Council
to give the impression that any of the options for improvements to City Hall had been decided.
Wellens moved, Turgeon seconded, Continuing this item until the April 11, 2005, Regular City
Council Meeting.
CITY OF SHOREWOOD REGULAR MEETING MINUTES
March 14, 2005
Page 6 of 7
Councilmember Wellens stated there were seven options presented regarding City Hall improvements and
he thought action on this item could give the impression that one option had been favored over another
when that was not the case.
Motion passed 5/0.
10. ENGINEERING/PUBLIC WORKS
There was nothing to report on at this time.
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
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1. County Road 19 Intersection
Administrator Dawson stated with the advent of spring, construction would beginning anew on the project .
as soon as the frost allowed.
B. Mayor & City Council
1. SLMPD Issues Group
With regard to the Issues Group, Council indicated approval for Councilmember Lizee to act as a proxy in .
the absence of Mayor Love.
Mayor Love strongly encouraged all Councilmembers to attend the Issues Group meetings if possible as
he anticipated there would be a great deal that would come out of those meetings that would impact all
the cities.
Councilmember Wellens suggested the Issues Group meetings be included on the City calendar each
month.
Mayor Love extended an invitation to all Councilmembers for the Chamber of Commerce Dinner to be
held on Friday, March 18, 2005. Also, he noted there would be a meeting of the League of Women
Voters on Thursday, March 17,2005, at 7:00 P.M. at the Shorewood City Hall.
Councilmember Wellens expressed concern for letters from Staff being written on City letterhead to
certain political state officials. He stated he was concerned that these letters indicated a representation of
Council that did not exist and had not been done without Council consent.
Mayor Love stated this matter should be placed on a Work Session Agenda for further discussion.
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CITY OF SHOREWOOD REGULAR MEETING MINUTES
March 14, 2005
Page 7 of 7
12.
ADJOURN
Turgeon moved, Wellens seconded, Adjourning the Regular City Council Meeting of March 14,
2005, at 8:16 P.M. Motion passed 5/0.
RESPECTFULL Y SUBMITTED,
Sally Keefe,
Recording Secretary
ATTEST:
Craig W. Dawson, City Administrator
Woody Love, Mayor
City of Shorewood
March 14, 2005 Council Meeting
5. REPORTS AND PRESENTATIONS
A. Recognition of Service of former Planning
Commissioner AmI Packard
City of Shorewood
March 14, 2005 Council Meeting
City of Shorewood SWPPP
. Storm
. Water
. Pollution
. Prevention
. Plan
City of Shorewood
March 14, 2005 Council Meeting
SWPPP Origins
. National Pollution Discharge Detection and
Elimination program - NPDES
. NPDES Targets:
+ Construction Sites
+ Industrial Discharges
+ Urban Storm Water Discharges
City of S/zorewood
March 14, 2005 Council Meeting
5. REPORTS AND PRESENTATIONS, cont'd.
B. 7:00 p.m. - Public Information Meeting
regarding Storm Water Pollution Prevention
Program
City of Shorewood
March 14, 2005 Council Meeting
Purpose of Public Meeting
. Educate Citizens
. Answer Questions on the SWPPP
. Receive Public Comments
. Meet the Requirements of the Permit
City of Shorewood
March 14, 2005 Council Meeting
NPDES Program
. Phase I
+Large Cities 100,000 + population
+ Construction Sites 5 acres or more
+ Industrial Point Sources
. Phase II
+ Smaller Cities 10,000 + (or urbanized)
+Construction Sites I acre or more
+ Industrial Non- Point Sources
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City of Shorewood
March 14, 2005 Council Meeting
SWPPP Required to Address
6 Minimum Control Measures
. MCM 1 - Public Education and Outreach
. MCM 2 - Public Participation and Involvement
. MCM 3 - IlIicit Discharge and Detection
. MCM 4 - Construction Site Stormwater Runoff Control
. MCM 5 - Post Construction Storm Water Management
. MCM 6 - Pollution Prevention and Good Housekeeping
City of Shorewood
March 14, 2005 Council Meeting
MCM 2 Public Participation and
Involvement
Annual Public Meeting
Tonight's Meeting
. Encourage Public Comments
. Determine Appropriateness of Current Plan
. Incorporate Public Feedback Into SWPPP
City of Shorewood
March 14,2005 Council Meeting
MCM 4 Construction Site Storm water Runoff Control
. Ongoing Staff Training
. Site inspections
. Corrective Action
. Penalties for Violations
. Minnehaha Creek Watershed District
. Erosion Control Requirements
. Plan review
. Inspection
City of Shorewood
March 14, 2005 Council Meeting
MCMl Public Education and Outreach
. Brochures
. Newsletter Articles in the ShoreReport
. Eleven Articles in 2004
. SWPPP available at City Hall
. Web Page on SWPPP Issues
. Staff Training
City of Shorewood
March 14, 2005 Council Meeting
MCM 3 Illicit Discharge Detection and Elimination
. Recycling Programs
. Storm Sewer Maps
.Ongoing 75% have been mapped to date
+Future Actions
.Complete Mapping
. Illicit Discharge Ordinance
. Required By NPDES
City of Shorewood
March 14, 2005 Council Meeting
MCM 5 Post Construction Storm
Water Management
. Surface Water Management Plan
. Required With Each Development Plan
. New Development Review and
Requirements
. NURP Ponds
. Infiltration Basins
. Regional Treatment Ponds
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City of SllOrewood
March 14, 2005 Council Meeting
City of Shorewood
March 14, 2005 Council Meeting
MCM 6 Pollution Prevention and Good
Housekeeping
. Storm Sewer Inspection Program
. At least 20% each year as required
. Structural Pollution Control Devices
. Ongoing Staff Training
. Hazardous Materials Storage
. Road Salt Applications
. Street Sweeping
2003 Lawsuit
MPCA Permit Challenged in Court by
MCEA resulting in the following
changes:
. MPCA must Notice and Review all MS4
SWPPP
. Language changes Minimize to Reduce
. Non-Degradation must be implemented
City of Shorewood
March 14, 2005 Council Meeting
City of Shorewood
March 14, 2005 Council Meeting
Rule Changes for 2005
Future Actions for Shorewood
. New permit written by MPCA
. Revised Permit Due in September 2005
. Non-Degradation Rule
.30 Cities in 2006 remainder by 2010
Re-submit SWPPP to MPCA for comments
by September 2005
. New annual report due in June 2006
. Prepare for Non-Degradation analysis
City of Shorewood
March 14, 2005 Council Meeting
QUESTIONS AND COMMENTS
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PAYABLESAPPROVALS
For 3/28/05 Council Meeting
Prepared by: (l ~ cek- Date: 3-01 Lf-OS
Catherine Elke, Sr. Accountant
Reviewed by: ~ Date: ~~
Bonnie Burton, E" n e Director
Approved by:
Crai
Date: {J? 24.t!:>
wson, City Administrator
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PAYROLL APPROV ALS
For 3/28/05 Council Meeting
a I C&
Prepared by: a-:tJth~ C-f'...
Catherine Elke, Sr.
Reviewed by: L'
Bonnie Burton,
Approved by:
Crai awson, City Administrator
Date: 3.-:J'f-{)~')
Date: ~ c;fos;
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Date: cCJ.21.lJ0
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
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DATE:
March 23, 2005
RE: Permanent Appointment of Chris Pounder to Position of Light Equipment Operator
Mr. Pounder will have successfully completed his six-month probationary period for the position of
Light Equipment Operator within the Utility Department on April 1 , 2005.
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Along with having significant experience with utilities, prior to appointment to this position, Mr.
Pounder maintains an enthusiastic attitude and strong work ethic.
Therefore, Chris Pounder is recommended for permanent appointment as Light Equipment/Utility
Operator within the Department of Public Works.
Recommendation
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Staff is.. recommending approval of the resolution that appoints Mr. Chris Pounder for permanent
appointment as Light Equipment/Utility Operator within the Department of Public Works, effective
April 1, 2005.
A resolution is attached for your consideration.
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\.~ PRINTEO ON RECYCLEO PAPER
CITY OF SHOREWOOD
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RESOLUTION NO. 05-_
A RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF
CHRIS POUNDER AS LIGHT EQUIPMENT OPERA TOR / UTILITY
OPERATOR
WHEREAS, the Shorewood City Council adopted Resolution 04-072 filling the
position of Light Equipment Operator/Utility Operator within the Department of Public
Works; and
WHEREAS, said resolution appointed Mr. Christopher Pounder to the position,
subject to a six-month probationary period; and
WHEREAS, said six-month probationary period ends on Aprill, 2004; and
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WHEREAS, the Public Works Director has reviewed his performance of Mr.
Pounder and has recommended that the City Council permanently appoint Christopher
Pounder to the position of Light Equipment Operator/Utility Operator.
NOW, THEREFORE BE IT RESOLVED the City Council of Shorewood does .
hereby appoint Christopher Pounder to the position of Light Equipment Operator/Utility
Operator for the City of Shorewood, effective Aprill, 2005.
ADOPTED by the City Council of the City of Shorewood this 28th day of March,
2005.
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WOODY LOVE, MAYOR
ATTEST:
CRAIG DAWSON, CITY ADMINISTRATOR
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
March 24, 2005
TO:
Mayor and Council Members
Oe.}./VV
Jean Panchyshyn, Deputy Clerk U
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FROM:
CC: Craig W. Dawson, City Administrator
RE: A Resolution Approving Year 2005 Tree Trimmer Licenses
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Tree Trimmers operating within the City of Shorewood must complete an annual license
application, provide proof of insurance coverage, and pay the appropriate license fee. The
attached proposed resolution identifies one additional tree service that has satisfied the
requirements to be licensed to provide tree trimming service in the City in 2005.
Council Action
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A Motion to Adopt a Resolution Approving Year 2005 Tree Trimmer Licenses
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~~ PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 05-
A RESOLUTION APPROVING LICENSES FOR TREE TRIMMERS
WHEREAS, the Shorewood City Code Chapter 305 provides for the annual
licensing of tree trimmers in the City; and
WHEREAS, said Chapter provides that an applicant submit an application and
fulfill certain requirements concerning insurance coverage and pay a licensing fee; and
WHEREAS, the following applicant has satisfactorily completed this process and
has submitted the requirements for the issuance of a License for Tree Trimmer.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as
follows:
That a License for Tree Trimmer be issued for a term from January 1, 2005 to December
31, 2005, to the following applicant:
Permit #
Company Name
Address
05-37
Arbor Craft
10197 Karston Ave. NE, Albertville, MN 55301
ADOPTED by the City Council of the City of Shore wood this 28th day of March, 2005.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
March 23, 2005
TO:
Mayor and Council Members
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FROM:
Jean Panchyshyn, Deputy Clerk
Craig W. Dawson, City Administrator
RE: Arbor Day Proclamation
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The enclosed resolution proclaims Friday, April 29, 2005, as Arbor Day, and encourages
residents to observe Arbor Day by planting a tree.
Recommended Action:
Approval of a Resolution Proclaiming Arbor Day on Friday, April 29, 2005
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CITY OF SHOREWOOD
RESOLUTION NO. 05-
A RESOLUTION PROCLAIMJNG APRIL 29, 2005, AS ARBOR DAY
WHEREAS, trees use up excess carbon dioxide in the atmosphere and turn it into
life-giving oxygen; and
WHEREAS, trees help conserve energy; that is, three properly planted trees
around a home can cut air conditioning bills by ten to fifteen percent; and
WHEREAS, trees turn urban "heat islands" into cool and comfortable "oases",
making the concrete jungle livable for all of us.
NOW, THERE BE IT RESOLVED by the Shorewood City Council that the
City of Shore wood hereby proclaims Friday, April 29, 2005, as the 133rd anniversary
celebration of Arbor Day in the City of Shorewood, and
FURTHER, that the Shorewood City Council encourages residents of Shorewood
to celebrate Arbor Day by planting a tree and thereby hoping to ensure a green
Shorewood and Minnesota in decades to come.__-
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
this 28th day of March, 2005.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor, and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
March 24,2005
RE: Park Signage
During the January 11, 2005, Park Commission meeting, Commissioner Wagner presented graphics
which demonstrated the lack of adequate signage for the Shorewood City Parks, overall.
In response to that presentation, Staffhas prepared a basic schematic drawing that indicates potential
placement of directional signs and entrance signs for each park. This has been included as a large
format drawing to this memorandum.
Please note that the intent of the drawing provided is to indicate basic location and the associated
message for each sign. In an effort to keep costs low, standard "City Park" signs with directional
arrows have been utilized throughout the roadway system.
One specific issue discussed at the previous Park Commission meeting was the original directional
sign for Freeman Park that was located at the entrance to State Highway 7. This access has since been
closed. The directional sign that was present was removed by the Minnesota Department of
Transportation (MNIDOT) Highway 7-Reconstruction Project.
Staff has requested a permit from :MNIDOT to install a new directional sign on State Highway 7 for
Freeman Park at the intersection of Eureka Road and State Highway 7. :MN/DOT has declined this
permit.
According to :MNIDOT's traffic engineering department, signs for parks within urban areas are no
longer able to be located on the State's right of way. Staff asked if this decision could be appealed.
The response was that the City could proceed with the appeal to the State's Variance Board. However,
Staff is to be advised that the appeal would be turned down, based upon case history.
During the February 8th, 2005, Park Commission Meeting, a signing plan, which added directional
signs, park entrance signs, and signs posting operational rules was presented. Attachment 1 is a
reduced copy of the plan presented.
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~.1 PRINTED ON RECYCLEO PAPER
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Mayor and City Council
Park Signage Plan
March 23, 2005
Page 2 of2
The Park Commission approved the plan, but directed staff to return with a sample of the rules signs
for review and approval.
Staff is brought back the proposed "rules" sign as follows:
. PARK HOURS ARE 7:00 A.M. TO 10:00 P.M.
. NO GLASS CONTAINERS OR ALCOHOL
. PETS MUST BE ON A LEASH
. PET OWNERS MUST PICK UP AFTER THEIR PETS
. OWNERS OF VEHICLES DRIVING ON TURF MAY BE FINED $700
. SNOWMOBILES ARE PROHIBITED FROM PARKS
These signs are to be approximately 4 feet in width, and 3 feet in height. Colors will be black lettering
on a reflective white background. This color scheme assists users of the park recognize that the sign is
an enforceable sign, similar to traffic signage patterns.
The Park Commission recommended approval ofthe rules.
Staff is recommending that costs for the signs be split between the park fund and the traffic sign fund.
The signs proposed can be broken into two categories; "Directional" Signs and Park Signage.
The total sign package is quoted as $1,512.50 (not including tax and shipping). Staff recommended to
the Park Commission that directional signs to be placed on the city roadways, may be funded from the
Traffic Control/Street Lighting fund. The breakdown, would be as follows:
T e
Park Si na e
Directional signs
Amount
$ 1,263.00
$ 249.50
Funded B
ParkCIP
Traffic Control and Street
Li htin Fund
Table 1
Recommendations
The Park Commission has recommended approval of the sign plan and expenditure offunds in the
amount of$I,512.50, as outlined above.
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CITY OF SHOREWOOD
CUSTOM SIGN REQUEST
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Additional Width Height Background Lettering Sheeting
Item Quantity Sign Text Features (In) (In) Color Color Grade Unit Price Total
1 10 PARK Arrow 30 24 Green White Eng $ 24.95 $ 249.50
W~I TO
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2 2 FREEMAN PARK 48 36 Green White Eng $ 62.50 $ 125.00
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3 2 FIELDS 1,2 & 3 Arrow 30 24 Green White Eng $ 34.50 $ 69.00
FREEMAN PARK
4 1 FIELDS 4, 5 & 6 Arrow 30 24 Green White Eng $ 34.50 $ 34.50
WELCOME TO
5 1 BADGER PARK 48 36 Green White Eng $ 78.50 $ 78.50
WELCOME TO
6 1 CATHCART PARK 48 36 Green White Eng $ 78.50 $ 78.50
WELCOME TO
7 1 SILVERWOOD PARK 48 36 Green White Eng $ 78.50 $ 78.50
PICNIC AREA &
8 1 PLAYGROUND Arrow 30 24 Green White Eng $ 47.00 $ 47.00
WELCOME TO
9 1 MANOR PARK 48 36 Green White Eng $ 78.50 $ 78.50
WELCOME TO
SOUTHSHORE
10 1 COMMUNITY PARK 48 36 Green White Eng $ 78.50 $ 78.50
11 7 (RULES SIGN PER BELOW) 48 48 White Black Eng $ 85.00 $ 595.00
. PARK HOURS ARE 7:00 A.M. TO 10:00 P.M.
. NO GLASS CONTAINERS OR ALCOHOL
. PETS MUST BE ON A LEASH
. PET OWNERS MUST PICK UP AFTER THEIR PETS
. OWNERS OF VEHICLES DRIVING ON TURF MAY BE FINED $700
. SNOWMOBILES ARE PROHIBITED FROM PARKS
TOTAL I $ 1,512.50
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Po.rk Signing Plo.n
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
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DATE:
March 23, 2005
RE: Setting a Date for the Public Hearing for the Extension of Municipal Water on Timber
Lane
On November 22, 2004, the City Council approved Resolution 04-098, which Declared the Adequacy
of a Petition for the Extension of Municipal Water Service On Timber Lane. Attachments 1 and 2 are
. project site maps. Attachment 3 is resolution 04-098.
During the many conversations with representatives from the project, it was determined that it would
be best for the residents of the area to hold off in performing a public hearing for this project until
April 25th, 2005. This item sets the date of the public hearing.
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It should be noted that if the public hearing is performed with little concern raised by the affected
residents, it is probable that staff will recommend approval of the plans, specifications and estimate
and authorization for advertisement of bids on that same night as the public hearing is conducted. This
compressed schedule insures a competitive bidding climate.
Recommendation
Staff recommends approval of a motion setting the public hearing date for the Timber Lane Watermain
Project on April 25, 2005.
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FAX 763-541-1700
ASSESMENT MAP
Timber Lane
Watermain Improvements
Shorewood, Minnesota
wse Project No. 01074-BB
Date: April, 2004
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ATTACHMENT 1
SITE LOCATION MAP
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CITY OF SHOREWOOD
RESOLUTION NO. 04-098
A RESOLUTION DECLARING THE ADEQUACY OF
A PETITION FOR THE EXTENSION OF MUNICIPAL
WATER SERVICE ON TIMBER LANE
WHEREAS, the City of Shorewood is in receipt of a petition (Petition) requesting that
the City allow the watermain to be extended to the petitioners' property; and
WHEREAS, the names of those petitioners and their associated locations are as follows:
Tom & Nancy Henke. .. ................ ....... ................. .....
Steven & Diana Haskins ...........................................
Hans Schaub....... ..... ...............................................
Nancy Erickson.... .... ...............................................
Peter Wattson & Jo Berger ........................................
Richard Tradewell. .... ............ ........ ...........................
Lucille Goodwyne ..... . .................. ............................
5435 Timber Lane
5455 Timber Lane
5465 Timber Lane
5485 Timber Lane
5495 Timber Lane
5515 Timber Lane
5525 Timber Lane
WHEREAS, the City has reviewed the Petition and identified the owners of the real
properties named in the Petition and has determined that the Petition has been duly executed by
the owners of 78% of real property affected by the Improvement;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Petition received is hereby declared to have been signed by the owners of
78% of the real properties named in the petition as the location of the
Improvement, and meets the requirements of Minnesota State Statute 429 and
City Ordinance 397.
2.
The Petition is hereby referred to the City Engineer for the preparation of Plans,
Specifications and Engineer's Estimate.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of
November, 2004.
IJ!62
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
ATTACHMENT 3
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
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DATE:
March 23,2005
RE: Authorization for Expenditure of Funds - Water System Repairs
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One of the ongoing challenges in the water department is to insure that all of the water meters for each
account are functioning properly. It is important that the water meters remain in good shape, as this is
the "cash register" for the system.
The city has had three types of meter readin.g systems. Each system is highlighted below:
Svstem
Readout
1. Meter Only
No Exterior Reading available
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2. Meter and Numerical Remote
Meter in basement or Utility Area with Numeral readout
on exterior of building
3. Meter and Touch Pad Remote
Meter in Basement or Utility Area with a pad that is
touched with a meter reader that queries the meter
One of the challenges of operations is to stay ahead of the "siding companies." For the remote read
systems 2, and 3 shown above, a wire circuit has to be threaded through the houselbuilding from the
meter to the exterior location of the readout. Often times, when residents have their house resided, the
siding contractor takes little care in insuring that the circuit from the interior to the exterior is in
working order (or for that mater, even connected). This has forced staff to change final approvals of
siding' projects. Joe pazandak, building official, now carries a testing device to insure that the
contractor has put items back in place.
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While this constitutes a vast majority of the issues, there are several other issues that can get in the way
of a water meter.
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Mayor and City Council
Meter Repairs
March 24, 2005
Page 2 of2
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Currently, there are ninety-five meters that need attention. Staff has solicited proposals for a firm to
perform the repairs. Often times, repairs include having to re-string cable through a residence, drilling
though masonry and brick fascia, or other more complicated methods to get a remote reader from the
interior to the exterior of the building. Having a good insurance policy is a great asset to back these
kinds of tasks.
Since this is .a specialty service, only one firm provided a proposal. SL-Serco specializes in these
services. This firm has received excellent references, and has substantial insurance coverage to back
their work.
SL-Serco, is a turnkey operation. For the quote of$50.00 per account, the firm will contact, schedule,
and repair the system. At ninety-five accounts, the total contract is $4,750. The city is responsible for
supplying the firm with meters or touch pads that are to be replaced. This is one of the many services
this firm performs. They are very highly praise within the industry.
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It is estimated that the firm can commence with scheduling and repairs within two weeks of
notification. It is estimated that it will take four to six weeks to complete all of the repairs.
Recommendation
Staff is recommending approval of the expenditure of funds from the Municipal Water Fund for repairs..
to the water system, by SL Serco.
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CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, MARCH 15, 2005
5755 COUNTRY CLUB ROAD
CITY HALL
7:00 P.M.
MINUTES
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1. CONVENE PARK COMMISSION MEETING
Chair Davis called the meeting to order at 7:00 p.m., welcoming new Commissioner Moonen to
the Park Commission.
A.
Roll Call
Present:
Chair Davis; Commissioners Young, Meyer, Westerlund, and Moonen;
Administrator Dawson; Park Secretary Grout; and City Council liaison Lizee;
Absent:
Commissioners Farniok, Wagner, and City Engineer Brown
B.
Review Agenda
Item 4E 3rd Lair programs and 4F, an update on the proposed Carver Parks Dog Park, were added
to the agenda.
Westerlund moved, Young seconded, approving the Agenda as amended. Motion passed
5/0.
2.
APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of February 8, 2005
Young moved, Westerlund seconded, approving the Minutes of the February 8, 2005 Park
Commission Meeting as submitted. Motion passed 4/0/1, Moonen abstaining.
3. MATTERS FROM THE FLOOR
There were none.
4.
REPORTS
A. Report on City Council Meetings of February 14, 28, and March 14,
2005
Dawson reported that, although recent Council meetings had been brief, the City Council
purchased the property immediately south of the City Hall for potential expansion. He indicated
that the process to purchase the land had been a rather quick and easy decision. Dawson added
that the Council approved the 2005 work program.
B. Music in the Park Update
Grout explained that the City estimated the cost for the music groups to be approximately $2675,
which left $825 for advertising.
After having approached the Foundation last month, Chair Davis asked whether the Park
Foundation would be willing to help out on the expenses.
Dawson stated that, while the Foundation wished to contribute in some way, his impression was
that they did not wish to go out and fundraise.
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PARK COMMISSION AGENDA
TUESDAY, MARCH 15, 2005
PAGE20F2
Based on her earlier contact, Davis asked who should go out to solicit sponsorships. She
indicated that she had been given the impression that the Foundation preferred one or the other of
them perform the fundraising, but not both.
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Dawson stated that the Foundation does not go out and solicit fundraising on a regular basis.
Since the concert series was not their focus, he anticipated them as a conduit for donations rather
than the fundraiser.
Young urged Dawson to relay his disappointment that the Foundation was not willing to
participate in the concert series fundraising effort, since this was not his original impression.
Westerlund concurred, stating that at the previous Commission meeting Dawson had given her
the impression that the Foundation was excited about contributing to the event.
Chair Davis stated that she would be in touch with the Foundation and report back to the
Commission.
C.
Park Signage
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Chair Davis complimented staff on the proposed placement and color schemes of the park
signage, including directional, rules and regulations.
Young moved, Meyer seconded, to accept staff's recommendation regarding park signage.
Motion passed 5/0.
D. Open Meeting Law
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The Commission indicated that, having read the open meeting regulations, they were satisfied
with the statute.
E. 3rd Lair Skateboard Programs
Chair Davis explained that the 3rd Lair performance team does demonstrations and while it is
quite an impressive group, it is not cheap. She urged the Commissioners to visit the 3rd Lair
website. Davis suggested the Commission consider using their demo team for the kick-off event
to introduce the new skate park equipment and pavement this summer.
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Lizee stated that the Hennepin County library hosted the 3rd Lair demo group a few years back in
the City Hall parking lot which was well attended.
Chair Davis asked if Grout was aware of the status of the new equipment.
Grout indicated that she would touch base with Engineer Brown to determine when the
equipment would be purchased.
F. Carver Parks Dog Park Update
Chair Davis stated that she had attended the recent Carver Parks proposed Dog park public .
meeting at which the ROMP founder gave a presentation. The park association compiled a wish
list of needs for the dog park with public input, which included lighting, paving a small loop,
installation of mutt mitts, ballards, bifs, and moderate trail grooming. She explained that the
park system indicated that they would come back in April with 2-3 choices and ask for additional
public input. Davis pointed out that a majority of the people present were from Shorewood.
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PARK COMMISSION AGENDA
TUESDAY, MARCH 15, 2005
PAGE 3 OF2
Dawson asked how much each City had committed to the fundraising effort.
While several communities had yet to commit to specific funding, Chair Davis stated that
Chanhassen had committed $20,000 of the necessary $40,000. She indicated that many decisions
were yet to be made before the dog park moves forward.
5. CONCESSION OPERATIONS
A. Cost to Operate the Facility
Young stated that he was of the impression that, when someone provides too much detail they are
trying to cover up the obvious. He stated that he would have preferred to see the totals, and a
profit and loss statement only rather than a mass of numbers. Young felt the concessionaire had
gone to great lengths to minimize any profits.
Having a great deal of experience working with the Lions concessions, Moonen believed the
operator had spread himself too thin, carrying too large an inventory.
Chair Davis asked how Brown felt about the negotiations.
Dawson stated that, though he had not spoken to Brown directly, he felt Brown had made his
position clear and respected his opinion in the memo dated 3/13/05. Dawson added that the City
Council had indicated on past occasions that providing the service may be more important than it
being used as a money maker.
While he would be disappointed if the concessionaire walked away, Young stated that he agreed
with Brown's recommendation that the City remain firm in the negotiations.
Chair Davis concurred, stating that the operator has a pretty good deal with few expenses, since
the City is responsible for maintenance, cleaning, etc.
Westerlund stated that she would be concerned, if the operator walked, that no concessions
would be offered at Freeman. She stated that once the costs were covered, she did not care about
profts, as long as the service was provided.
Dawson stated that, over the past few years, the City has been able to accumulate information
that would show others that the concessions provides a viable market and is profitable.
Meyer asked if anyone had an idea of other operators to contact if the Qualle' s walk away from
the concessions.
Moonen stated that he had a contact that he would pursue to determine whether another operator
might be willing to cover the concessions.
Dawson stated that it would not be a good situation if the concessions were not offered this year.
Meyer moved, Young seconded, to endorse staff's recommendation for a flat fee of $2,000.
Motion passed 5/0.
6. Water Quality Presentation by Westerlund
PARK COMMISSION AGENDA
TUESDAY, MARCH 15, 2005
PAGE 4 OF 2 .
As the education representative for the Minnehaha Creek Watershed District, Westerlund gave
an informative presentation Linking Land Use to Water Quality via project NEMO - Nonpoint
Education for Municipal Officials. An outline follows:
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In an overview, Westerlund stated that polluted runoff is the #1 water quality problem in the U.S.
She indicated that her presentation would also cover the impacts development has on water
quality, pollutants in polluted water, and ways in which to enhance water quality.
Westerlund explained that in a natural watershed, 40% of falling rains evaporate, 10% runs off,
and 50% is absorbed into the soil. On the other hand, in an urban watershed, 55% of the falling
water runs off, 30% evaporates, and a mere 15% is absorbed into the soil.
Traditional Water Drainage systems are designed to:
Collect, Concentrate, and Convey water which leads to flooding, erosion, sewage
overflow.
Polluted Runoff is increased quantity/decreased quality: runoff which is polluted with thermal
stress, debris, toxic contaminants, pathogens (bacterial/animal waste), sediment, or
nutrients.
*Canadian Experimental Lake example exhibiting excessive plant growth = Eutrophication
(1 lb. of phosphorous added to a lake = 500 lbs of algae growth)
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Westerlund explained how Impervious Surface inhibits ground water recharge of the water table.
In general, impervious surfaces prevent the natural processing of pollutants through our soil or
plant materials, and rather, rushes pollutants directly into nearby water sources. In fact,
impervious surfaces (roadways) provide for an accumulation of concentrated pollutants, which
when it rains, immediately enter the waterway.
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As communities develop lake shore properties, runoff volume is increased, as are levels of
phosphorous input and sediment. While shoreline habitat is a diverse and important habitat,
Westerlund explained that communities need to use a 3-tiered approach to preserving that habitat
from development;
1) Planning and zoning, enforcement, and best management practices for lake protection.
2) Site design for low impact development - vegetate bioretention swales which uses soil
and plants to help with stormwater management, provide habitat, and alternatives to
pavement.
3) Restoration & best management practices - through soil rehabilitation and use of
native plants we have an opportunity to preserve our water quality resources.
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Dawson pointed out that Shorewood was the lead community in the Phosphorous free fertilizer
campaign at the legislature.
Meyer asked how Shorewood could apply these principals to rehabilitate Manor Park pond.
Westerlund stated that many strategies could be applied to the pond. She suggested that the city
study the pond over the summer to determine what the problem is and avoid mowing close to the
shoreline in order to create a buffer which would deter geese populations.
As this project appealed to him as manageable, Young asked whether they could invite a
specialist to come and examine the pond and make a recommendation.
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Westerlund stated that Shorewood has local experts whom they could call to make a
recommendation, as well as, books and cd's to refer to for lakescaping.
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PARK COMMISSION AGENDA
TUESDAY, MARCH 15, 2005
PAGE 5 OF 2
While Manor Park would provide a good example for rehabilitation, Dawson stated that an
additional premiere lakescaping demo would be that of the Gideon Glen project.
Westerlund encouraged City staff to keep the Watershed District in the loop and let them know
how they might be of assistance in either project. She asked if the Councilor Planning
Commission might like to receive a similar presentation.
Lizee suggested a presentation be made during a cablecast evening so that it would be broadcast
to the public as well.
Chair Davis thanked Westerlund for the informative presentation and suggested she compose a
small article for the newsletter. Davis suggested a visit to Manor Park pond be a part of the
spring park tour.
7. DETERMINE LIAISON FOR APRIL 25TH AND May 23rd CITY COUNCIL
MEETINGS - Chair Davis
April 25 - Chair Davis (or Meyer)
May 23 - Young
8. NEW BUSINESS
Chair Davis suggested that a discussion of the spring park tour be added to the April agenda.
9. ADJOURNMENT
Meyer moved, Westerlund seconded, adjourning the March 15, 2005, Park Commission
Meeting at 8:38 p.m. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recording Secretary
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, 1 MARCH 2005
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Acting Chair Gagne called the meeting to order at 7:00 P.M.
Present:
Chair Bailey (arrived 7:03 P.M.); Commissioners Conley, Gagne, Gniffke, Meyer, White,
and Woodruff; Council Liaison Callies, and Planning Director Nielsen
Absent:
None
APPROVAL OF MINUTES
· 15 February 2005
Conley moved, White seconded, Approving the February 15, 2005, Planning Commission Meeting
Minutes as amended on Page 1, Item 1, Paragraph 3, Sentence 1, change "substantial" to
"substandard." Motion passed 6/0/1, with Gniftke abstaining due to absence from that meeting.
1. 7:00 P.M. PUBLIC HEARING - PRELIMINARY PLAT - ARBOR CREEK
Applicant: Paumen Properties, LLC
Location: 5610 Grant Lorenz Road
Acting Chair Gagne 'opened the Public Hearing, noting the procedures utilized in a Public Hearing. Chair
Bailey then arrived'and assumed the position of Chair for the remainder of the meeting.
Director Nielsen explained that nearly one year ago, the City considered a preliminary plat for a similar
project called Sleepy Hollow Woods at this same location. The original developer proposed developing
approximately seven acres of land located on the west side of Grant Lorenz Road into six residential lots,
one that had an existing home on it. After considerable discussion and several staff reports, that
preliminary plat was approved. Since that time, the city had been notified the developer had failed to
perform on the purchase agreement for the property and someone else would be taking over the project.
Paumen Properties had submitted a new application for a preliminary plat. This new applicant had
submitted the same plans as the previous developer, with the exception that the new plan did not include
the existing owner's property. In order to increase the size of that lot, the developer proposed platting two
out lots that would be combined with the existing lot.
Director Nielsen also noted there would be a difference in the drainage way proposed from the original
plat, in that the drainage would be directed to flow into a catch basin in the northerly comer of Lot 2
where a pipe would then direct the water to the street and be taken to the drainage culvert along Grant
Lorenz Road. He noted this would alleviate a great deal of tree removal in the wooded area on the site,
and as such, was deemed a much better solution to the drainage situation.
With regard to the pedestrian walkway to the school grounds, Director Nielsen explained Mike Condon,
the school's representative regarding this issue, had indicated the walkway would best be placed between
Lots 3 and 4.
The tree preservation plan included many protected trees, and with regard to the tree replacement portion
of that plan, Director Nielsen stated the plan was consistent with the previous plat with a focus on the
north side to further provide a buffer to the neighboring properties.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES
March 1,2005
Page 2 of6
Director Nielsen stated he thought this plan was greatly improved over the previous plat, and he .
recommended approval, subject to WSB's comments regarding the engineering aspects of the plan, as
well as the previous recommendations by Staff, and the School District's preference for trail location. He
also stated that the proposed out lots should be legally combined with the Sjervold property at the same
time the plat was recorded.
Brad Paumen, of Maple Lake, stated he was aware the park dedication fees had increased from $1500 to
$2000 in this case. He stated he had reviewed the recommendations made by the City and all made good
sense. He also stated he would be working with a reputable builder on the project, Tom Stokes of
Brenshell Homes. He further stated he thought the request from WSB regarding the drainage issues for
the project made good sense. He noted the wooded portion of the site would be considered the best lot
and with the woods being retained, he believed a good lot would be made even better. He stated the site
was in a nice area, and he was excited for the location and neighborhood, as he was looking forward to
doing business within the City of Shorewood on this project.
Chris Kahlstrom, 26300 Noble Road, stated he was concerned about the potential additional drainage
from the site, as the current drainage overflowed Noble Road each spring without the additional new
construction. He was concerned for this issue, as the drainage would be running approximately 30 feet
from his house. He also stated he was concerned about the maintenance of this ditch, as the City had
promised at the last Public hearing on this case that City Staff would investigate and provide maintenance
and he did not believe that had taken place over the past year as promised. Further, he stated he was glad
the trees were being kept as part of this project, however, he requested the City address the drainage
issues promptly.
William Ruoff, 26265 Noble Road, stated he also was concerned about the drainage issue with regard to
the project, as the drainage way overflowed each spring with the snowmelt. He requested the City
address this issue also, as his property was located at the bottom of the hill, and his sump pump would run
constantly in the spring because of the current drainage patterns. In addition, he had repaired and
replaced retaining walls to address severe water problems in his backyard. He stated he liked the
alternatives presented by the developer with regard to drainage, however, he requested the developer
consider the possibility of placing a berm and trees atop the berm to help the water and visual effects of
the development. He also requested the tree reforestation plan include as many trees as possible.
Chair Bailey closed the Public Testimony portion of the Public Hearing.
Commissioner Gagne questioned the City's involvement in checking and maintaining the drainage ditch
in that area. Director Nielsen stated Engineer Brown had checked the pipes since the last public hearing
on this case and found the alleged pipes were believed to be half-full of sediment, when in actuality the
pipes were an arched style pipe and were not full at all. He also found the maintenance problem with the
ditch was downstream. Commissioner Gagne requested a report be sent to the neighbors regarding the
findings of the City Engineer, and having the Public Works Department provide regular maintenance
checks on this area.
Commissioner Gagne questioned the legal responsibility of the City in the future should drainage issues
be increased because of the new construction. Director Nielsen stated he would check the legalities of the
issue and report back on this matter in the future.
.
.
.
White moved, Gagne seconded, Recommending Approval of a Preliminary Plat for Arbor Creek
for Paumen Properties, LLC, 5610 Grant Lorenz Road. .
Without objection of the seconder, the maker of the motion amended the motion to include
approval of the request subject to all previous Staff recommendations for this site, and subject to
CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES
March 1,2005
Page 3 of6
. the City Engineer's recommendations, as well as resolution of all issues within the final plat for the
project. Motion passed 7/0.
.
.
.
.
Chair Bailey closed the Public Hearing.
2. 7:15 P.M. PUBIC HEARING - CU.P. FOR ACCESSORY SPACE OVER 1200 SQ. FT.
Applicant: Rodney Schwartz
Location: 26500 Strawberry Court
Chair Bailey opened the Public Hearing.
Director Nielsen explained the applicant had applied for a conditional use permit to construct accessory
space in excess of 1200 square feet on the property located at 26500 Strawberry Court. The applicant
proposed building a new detached garage to the northwest of the existing house on the property. Since
the area of the garage, combined with an existing attached garage, exceeded 1200 square feet, a C.D.P.
was required.
He went on to explain the property was zoned R-1A, Single-Family Residential, and contained 39,971
square feet of area. The site was occupied by the owner's house and attached garage. The new garage
contained 672 square feet. Combined with the existing garage, the amount of accessory space on the site
would total 1427 square feet. The proposed garage would be on the west side of the lot to the north of the
existing home. .Director Nielsen also explained the existing house contained 1174 square feet of floor
area on the first floor with an additional 894 square feet on the second level, for a total of 2068 square
feet. Director Nielsen noted the request complied with all criteria necessary.
Rodney Schwartz, 26500 Strawberry Court, stated he would be happy to answer any questions the
Commission might have of him, and noted the garage was being built for accessory space and hobby use
only.
Seeing no one present wishing to speak on this matter, Chair Bailey closed the Public Testimony portion
of the Public Hearing.
In response to Commissioner White's question, Mr. Schwartz stated he would keep grass in the new area
with an apron in the front of the garage.
Gniffke moved, Gagne seconded, Recommending Approval of a Conditional Use Permit for
Accessory Space Over 1200 Square Feet for Rodney Schwartz, 26500 Strawberry Court. Motion
passed 7/0.
Chair Bailey closed the Public Hearing.
3. 7:30 P.M. PUBLIC HEARING - ZONING CODE AMENDMENT REGARDING
VARIANCE CRITERIA
Chair Bailey opened the Public Hearing.
Director Nielsen explained through the years, there had been several instances where a request for
variance did not meet the current variance criteria for the city and state regulations. He noted the
Commission had discussed without action or resolution, the possibility of amending the variance criteria
with regard to inclusion of a "public interest" element whereby if the variance would be in the best public
interest to grant the request, it could be considered with merit. Director Nielsen went on to explain this
matter required further discussion and clarification by the Commission.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES
March 1, 2005
Page 4 of 6
Discussion ensued by the Commission regarding the need for additional information and clarification of
issues on this topic.
.
Jackie Colsworthy, 5480 Howard's Point Road, stated she was interested in hearing the process on a
zoning amendment. Chair Bailey then stated, based on the direction of Staff, this matter would most
likely be revisited at the April 5, Planning Commission Meeting, and noted all Planning Commission
meetings were open to the public.
Chair Bailey closed the Public Testimony portion of the Public Hearing.
Gagne moved, Conley seconded, Continuing this matter to the April 5, 2005, Planning Commission
Meeting. Motion passed 7/0.
4. 7:45 P.M. PUBLIC HEARING - ZONING CODE AMENDMENT REGARDING THE C-
2. AUTO-ORIENTED. ZONING DISTRICT
Chair Bailey opened the Public Hearing.
.
Director Nielsen explained the Planning Commission had agreed in a discussion held late in the summer
of 2004 that the C-2, Auto-Oriented Commercial district was outdated and of no future use. He noted this
public hearing was to consider an amendment to eliminate the district altogether. He further explained
this would also involve amendments to any portion of the C-3 district that referred back to the C-2
District and he noted the zoning map would need to be amended to reflect the change.
Director Nielsen stated, as discussed in the review of the district, there was one property, located on the
south side of Smithtown Road, just east of the LRT Trail, that was zoned C-2. Due to the legalities
associated with such a change, he explained it would be necessary to schedule a separate public hearing to
rezone that site to R-l C, Single-Family Residential at the same time that the zoning amendment regarding
this district would be considered.
.
Chair Bailey requested Staff prepare draft language on such an amendment for discussion at the March
15,2005, Planning Commission Study Session Meeting.
.
Bill Kirchner, 25575 Smithtown Road, stated he was concemed as the owner of the only C-2 property in
the City, about the rezoning impacts to his business. He questioned the matter of compensation for this
change in zoning status, and noted the site had been in operation since 1932 and maintained since that
time.
Chair Bailey explained this matter would be discussed at the March 15, 2005 and at the April 5, 2005,
Planning Commission meetings, and he encouraged Mr. Kirchner to attend these meetings for additional
information.
He then closed the Public Testimony portion of the Public Hearing.
Meyer moved, Gagne seconded, Continuing this Item to the April 5, 2005, Planning Commission
Meeting Agenda. Motion passed 7/0.
.
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CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES
March 1, 2005
Page 5 of6
5.
MINOR SUBDIVISIONS AND LOT SIZE VARIANCES (Reconsideration)
Applicant: Matthew Phillippi
Location: 21155 Minnetonka Blvd. and 4900 Ferncroft Drive
Director Nielsen reviewed the history of this matter, noting this matter had been considered in November
of 2004, with the Commission recommending against the variances that were being requested due to lack
of hardship. With the understanding that there might be a possible change to the variance criteria, the
applicant had requested his application not be forwarded to Council for consideration until the
Commission had reviewed a possible change to the criteria for considering variances. Although the
Commission had not acted on a proposed amendment to that effect, Staff had committed to the applicant
that a revised plan would be scheduled for review at this meeting. Director Nielsen then briefly
summarized the revisions to the original plan. He stated the subject lots would be divided to have
uniform 70-foot widths. In addition to the nonconformities that would be eliminated or reduced from the
original application, the existing house between Lots C and D would have its garage on its respective lot,
and the existing lot would be increased from 50 feet in width to 70 feet.
With regard to the previous Staff recommendations on this matter, Director Nielsen stated all
recommendations were the same with the exception of an increase in park dedication fees as per the
ordinance amendment earlier in 2005. He also noted the applicant was present this evening and wished to
have the Commission provide feedback on this request.
Matt Phillippi, owner of the properties located at 21155 Minnetonka Boulevard and 4900 Ferncroft Drive,
stated he was trying to "clean up" the neighborhood with his request and he had invested a great deal of
time and money to that effect. In addition, he stated if the City would not agree to the proposed
subdivision, he would be forced to upgrade the existing duplex located on the property, and this was
something he did not want to have to do. Mr. Phillippi stated it was his intent to have the duplex utilized
in a live burn scenario with the Excelsior Fire District. He thought the entire request would provide a
benefit to the community and he thought it was a good chance to resolve issues of nonconformity as well.
He stated the existing house had a pending offer of sale upon it, and he noted a sewer stub had been
recorded with proposed Lots A and B. He further noted the beauty of the property and stated he wished
to maintain that beauty in the area.
Discussion ensued by the Commission regarding clarification of lot lines and other options for
subdivision.
Commissioner Conley questioned the setback issues related to the garage on Lot F. Director Nielsen
stated it would remain nonconforming at five feet, but with the current proposal would be on its own lot.
Commissioner White stated she thought the current proposal was improved over the original and while
the lots were smaller, they would be larger than some existing lots in the area. Commissioner Gagne
agreed.
Chair Bailey stated he had given a great deal of thought to the existing criteria as it related to this request.
He stated he thought the request was clearly economic in nature; however, the current proposal presented
was the closest he had seen to resolving the problems in that neighborhood. Commissioner Gniffke
agreed.
Commissioner Meyer stated he also agreed with Chair Bailey's comments, noting while it was a great
way to cure the problems, he remained uncertain of the hardship. He stated he believed this was an
example of a case whereby granting a variance was better than not granting the variance.
"
.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING MINUTES
March 1, 2005
Page 6 of 6
Commissioner Gniffke stated he thought the proposed properties had been optimized as presented, and he .
agreed with Commissioner Meyer's comments
Conley moved, White seconded, Recommending Approval of the Revised Minor Subdivision and
Lot line Variances, subject to Staff Recommendations as detailed in a Staff memorandum, dated
November 10,2004.
Without objection from the seconder, the maker of the motion amended the motion to include the
Staff recommendations dated November 10, 2004, with the exception of Line Items 3 and 4, and
increased park dedication fees per City ordinance. Motion passed 7/0.
6. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
7. DRAFT NEXT MEETING AGENDA
Director Nielsen stated a Discussion of the Variance Criteria, and a Discussion of a Zoning Code
Amendment relating to the C-2, Auto-Oriented Zoning District, and Review of the Comprehensive Plan
Summaries would be slated for the March 15, 2005, Planning Commission Meeting Agenda.
8. REPORTS
· Liaison to Council
Commissioner Gagne reported on matters considered and actions taken at the February 28,2005, Regular
City Council Meeting (as detailed in the minutes of that meeting).
· SLUC
No report given.
· Other
No other business was presented this evening.
9. ADJOURNMENT
Gagne moved, Gniffke seconded, Adjourning the March 1, 2005, Planning Commission Meeting at
8:25 P.M. Motion passed 7/0.
RESPECTFULLY SUBMITTED.
Sally Keefe
Recording Secretary
.
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'0
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
. 24 February 2005
RE:
Schwartz, Rodney - C.U.P. for Accessory Space in Excess of 1200 Square Feet
FILE NO.:
405 (05.04)
.
BACKGROUND
Mr. Rodney Schwartz has applied for a conditional use permit to construct accessory space in
excess of 1200 square feet on the property located at 26500 Strawberry Court (see Site
Location map - Exhibit A, attached). Mr. Schwartz proposes to build a new detached garage
to the northwest of the existing house on the property. Since the area of the garage, combined
with an existing attached garage, exceeds 1200 square feet, a C.U.P. is required.
.
The property is zoned R-IA, Single-Family Residential and contains 39,971 square feet of
area. As shown on Exhibit B the site is occupied by the owner's home and attached garage.
The new garage contains 672 square feet. Combined with the existing garage, the amount of
accessory space em the site will total 1427 square feet. The proposed garage will be on the
west side of the lot to the north of the existing home. Plans for the new garage are illustrated
on Exhibit C, attached.
The existing home contains 1174 square feet of floor area on the first floor with an additional
894 square feet on the second level, for a total of 2068 square feet. The elevation on Exhibit
D illustrates the architectural character of the existing home.
ANAL YSIS/RECOMMENDATION
.
Section 1201.03 Subd. 2.d.(4) of the Zoning Code prescribes criteria for granting conditional
use permits for accessory space over 1200 square feet. Following is how the applicant's plans
comply with the Code:
ft
,",.1 PRINTED ON RECYCLED PAPER
#8.A.
.
Memorandum
Re: Schwartz CUP
24 February 2005
a. The total area of accessory buildings (1427 square feet) does not exceed the proposed
floor area (2068 square feet) above grade of the existing home.
b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size
for the R-1A zoning district (.10 x 40,000 = 4000 square feet).
c. The proposed garage complies with R-1A setback requirements. Hardcover on the
property is well under 33 percent.
d. The architectural character of the new building will be the same as the existing house.
Siding and roofing will match the house.
.
Based upon the preceding analysis, it is recommended that the applicant's request for a
conditional use permit be granted.
cc: Craig W. Dawson
Tim Keane
Joe Pazandak
. Rodney Schwartz
.
.
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR ADDITIONAL ACCESSORY SPACE
TO RODNEY SCHWARTZ
WHEREAS, Rodney Schwartz (Applicant) is the owner of real property located at
26500 Strawberry Court, in the City of Shorewood, County of Hennepin, legally described as:
"Lot 3, Block 1, Shorewood Suburban Estates, Hennepin County"; and
WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the
construction of accessory space exceeding 1200 square feet; and
WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for
the construction of a detached garage which, when combined with existing accessory space on
the property, will bring the total amount of accessory space on the property to approximately
1427 square feet; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 24
February 2005, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at their regular meeting on 1 March 2005, the minutes
of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at their
regular meeting on 28 March 2005, at which time the Planner's memorandum and the minutes
of the Planning Commission were reviewed and comments were heard by the Council from
the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. That the total area of accessory space (2068 square feet) does not exceed the floor
area above grade of the principal structure (1427 square feet).
2. That the Applicant's lot contains approximately 39,971 square feet of area, and that
the total area of accessory space on the property will not exceed 10% of the minimum lot area
for the R-1A Zoning District in which it is located (4,000 square feet).
3. That design and materials ofthe garage are compatible with the architectural
character of the existing home.
-1-
,.
.
.
.
.
.
4. That the proposed garage complies with all setback requirements for the R-1A
District.
CONCLUSION
1. That the application of Rodney Schwartz for a Conditional Use Permit as set forth
herein above be and hereby is granted.
2. That this approval is subject to the following:
a. The proposed garage will be used strictly for purposes of a residential
nature.
b.
The Applicant is hereby advised that the City Code provides specific
regulations relative to home occupations and any future use of the
garage for other than allowable residential purposes would have to
comply with such regulations.
3. That the City Administrator/Clerk is hereby authorized and directed to provide
a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar
of Titles.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 28th day of
March, 2005.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
i;~:t.1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
Planning Commission, Mayor and City Council
Brad Nielsen
24 February 2005
Arbor Creek - Preliminary Plat
405 (05.03)
.
Nearly one year ago, the City considered a preliminary plat for a project called Sleepy
Hollow Woods. Dewey Carter had proposed to develop approximately seven acres of
land located on the west side of Grant Lorenz Road into six residential lots, one of
which has an existing home on it. After considerable discussion and several staff
reports (see Attachments I-Ill, copied in yellow), the preliminary plat was approved.
Subsequently, the owners of the property informed us that the developer had failed to
perform on the purchase agreement for the property and they would be considering
someone else to take over the project.
Paumen Properties has submitted a new application for a preliminary plat (see
Exhibits A-D, attached). The new applicant has submitted the same plans as the
previous developer, with one exception. The new plan does not include the existing
owner's property. In order to increase the size of that lot, the developer proposes to
plat two outlots that will be combined with the existing lot.
RECOMMENDATION
.
Attachments I-Ill provide the background and staff recommendations from last year's
review of the project. Minutes from the previous public hearing are attached as
Attachment IV. In addition, the City's Engineering Consultant, WSB, has updatf!o it\:
review, based on the new plans (see Exhibit E, attached).
n
'-~ PRINTED ON RECYCLED PAPER
#g.B.
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Memorandum
Re: Arbor Creek Preliminary Plat
24 February 2005
One outstanding issue that remains to be resolved is the location of the proposed trail
connection to the Minnewashta Elementary School property. We have asked School
District representatives to comment in time for Tuesday night's meeting.
Subject to WSB's comments, as well as the previous recommendations by staff, and
the School District' preference for trail location, staff recommends approval of the
preliminary plat. One stipulation that should be added is that the proposedoutlots be
legally combined with the Sjervold property at the same time the plat is recorded.
I wilLbe out of the office until Tuesday. If you have any questions relative to this
project, please e-mail me or call me Tuesday afternoon.
Cc: Craig Dawson
Tim Keane
LarryBrown
Paula Callies
Brad Paumen
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218.12
S 89'09'28" W 399.51'
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N 89'26'07' E: 395.74'
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DEVELOPER:
PAUMEN
PRoptRrIES. L1.C
7750 CO. Rd 37 NW!
Maple Lake, MN 55358
(612) 221-0603
MR. BRADLEY PAUMEN
LOT TABLE
BLOCK 1 4-0,646.82 Sq. Fl. 0.93 ACRES
LOT 1 0.92 ACRES
LOT 2 4-0,006.59 Sq. Fl. 0.92 ACRES 0
LOT 3 4-0,089.74- Sq. Fl.
4-0,068.28 Sq. Fl. 0.92 ACRES ....
LOT 4 1.36 ACRES 0
LOT 5 59,243.78 Sq. Ft. III
0.13 ACRES ~ Q)
Outlot A 5.745.73 Sq. Fl. Q) c:
0.20 ACRES Q) ,!: >-
Outlot B 8.661.67 Sq. Fl. ~ ~ ~l-
26 B64- 64- Sa Fl. o 62 ACRES () ~S
ROW ,j
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TOTAL AREA 261,327.25 Sq. Fl. 6.00 ACRES 0 0 ::10...
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EXCEPTION
In
Existing House'
ADDRESS:
5650 Grant Lorenz
N 89'68'08" W 125.59'
126.32
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BOUNDARY SURVEY AND TOPOGRAPHIC
SURVEY WERE PREPARED BY .
DEMARS-GABRiEl SURVEYORS .
3300 HARBOR LANE N., SUITE 11l
Pl YMOUlH, MINNESOTA 55447
PHONE: (763) 559-0908
SHEET INDEX
1) COVER .
23) PRElIMINARY PLAT
o ~~iZf~~Ac,w~~J:~G. DRAINAGE & EROSION CON1ROL PLAN
~~~ PRELIMINARY UnUTY & STORM SEWER PLAN 0
TREE PRESERVA 1/ON PLAN .
1REE RESTORA nON PLAN .
80 DETAILS
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FILE: NO.
00190
SHEET
50 100
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GRAPHIC SCAlE IN FEI
Exhibit A
PRELIMINARY PLAT
Arbor Creek
DEVELOPER:
PAUMEN.
PROPERTIES, LLC
7750 CO. Rd 37 NW
/.lapis Loke, MN 55358
(612) 221-0603
MR. BRADLEY PAUMEN
swpp NARRATfLIF
GENERAL GRADING NOTES:
1. Spec1flcot/ons applicable for this project: Current standard
epeclflcollons for the local jurlsdlclJon, and lhe lotesl MInnesota
Ospartmenl of Transportation Speci/icollons far Highway Conslructlon
and 011 NPDES requirements except where madif/ed by these contract
dacuments.
2. OSHA requirements shoR be fallawed for 011 work on lhls project.
3. The Contractor shall notify "Gopher Stole One Call" 4B hours prlar
to any excavof/an (1-800-252-1166.)
4. The Grodlng Contractor sholl verify 011 lacotlons and elevof/ons of
underground ufllltles with utility companies prior to any construction.
and Immediately notify the EngIneer of any conflIcts.
5. Erasion Control sholl be constructed. os applicable. os sequenced
below:
A. Slit Fence.
B. Rack constructlan entrance(s).
C. Temporary sedlmentalion ponds wIth outlets and/or overflows.
O. Common excovaUan (grading).
E. Starm ponds with emergency overflow.
F. Seed and mulch (See notes belaw).
G. Pond Inlets and ouUets as port of storm sewer construction.
6. I'Inol Plat shell govem far easements and lat dimensions.
7. Any necessory erosion control Items necessary 10 prolect adjacent
properties shall bs canslructed by the Grodlng Controctor.
S. Erosion control melntsnonce eholl be perlormed by the Grodlng
Contractor. and removed os per the Cantroct Documents ar os
directed by the Engln_, followed by ell necessory restaratlon of
disturbed area. Rock construction enlronce(s) shell be refreshed as
nllCflSsary to conform 10 the detail. This work shall be Incidental ta
lhe grodlng oontroc!.
9. The Grading Contraclor shall properly dIspose olf-slte of all trees,
stumps, brush or other debris located withIn the construcf/on areas.
The Engln_ shall identify all trees to bs saved.
10. The Grading Controctor shaH schedule the solis engineer to
facllltale certff/callon of all oontralled /ills in 0 timely fashion. DensIty
tests shall meet the following:
A. WIthin the upper 3' of strests, private drives and parkIng. lots,
the Grading Controctor shall utilize approved salls that are within '"
af the optimum moIsture content os dsfinsd by the Standard Proc!ar
Tsst-ASTM: D-69S with compactlan meeting 100lr Stendard Proctor
Density and nat exceeding thIs compaction ~ mare than 1 J(. Below
lhe upper 3', compaotlan sholl meet 95" ths Standard Proctor
Density, and be Wl'thln 3" of the optimum moIsture content. GradIng
tolerances sholl be 0.1'.
B. Grading toIeronces for the remainder of ths srte shall be 0.25'.
11. Unlsss staled atherwlse, re-vegetotion shall Include the fOllowing
and sholl conform ta 011 NPOES requirements:
A. All dIsturbed areas except streets, wo/kwoys, and parkIng lots shall
"- covered with a minimum of 4" of topsoil and be seeded using
MnDOT seed mix , 508 ot a rate of 100 Ibs. per acre with MnDOT
Type 1 mulch at 2 tone per acre. and disc onchored. Seeding and
mulchln9 shall conform to the lotest NPDES requirements for
Installollan schedule with regards to grading.
B. Na slops. greeter than 75 feet in length in the direct/on of
pasltlve grode sholl be left unbroken which have a slape of 3:1
vertical to horizontal or steeper. These slopes shall be broken Into
segments less than 75 feet In length paroRel to the slope, and 0
minimum of 8' wide strips perpendicular to flow shall be seeded and
a wood /iber blanket Inslalled.
C. Fertilizer shall be 20-0-0 or equivalent applied at a rate of 400
Ibs. per acre, and be dlsced Into the top 3 to 4 Inches of topsoil.
D. Dormant seed ml;, ehall "- used after November 1 or when
Temperatures do nol exceed 40 degrees rahrenhelt, usIng the some
seeding rotes os specified above. No dormant seed shall be placed
on snow or Ice greater than 2" In depth.
E. Ally seeded areas which do not become established sholl be
re-seeded 01 the Grodlng Contraotor's expense.
12. The Grodlng contractor sholl provide positive drainage on the elle
at all times. All buildIng pads and roadways sholl have positive
drolnoge away from the pad ot 011 times.
13. The Grading Contractor shall provide erasion contral and sediment
traps for all stockpiles. IncludIng but limited ta slit fence, temparary
seed and mulch, etc. conforming to the lotesl NPDES requIrements.
14. The GradIng Contractor sholl keep public streets. parking lots, and
lravel ways clear of soil and debris. Dolly cleaning 01 the
construction entrance shall be perfarmed, especially at the end of
each day's work.
15. The existing topography and contour elevation. were provided by
others. The of acouracy of the existing contours provIded Is +/- ons
holf the contour Interval,
SfI'E CONSTRUCTION WILL CONSIST Or GRAOING, STOR/d SEWER, SANITARY
SEWER AND WAl[fl MAIN F'OR A Of'FlCE CONDOMINIUM DEVElOPMENT. lHE
MOST CO/ICENlRATEIl SEDIMENT DISCHARGE POTE:HTIAI.S ARE TO A CATCH.
BASIN LOCATED NORlHEAST OF THE Silt AND THE "ROPOS~ POND DUItEl'
LOCATED IN THE SOUTHEAST CORNER OF lHE SITE. EFroIlTS PROPOSED
TO REDUCE THESE PDlENTlALS INCLUDE A TEIo/POflAIlY SEDIMENTATION BASIN.
SILT FENCE, ANO EROSION CONTROL BLANKET.
SILT FENCE WIll BE INSTAlLEO AROUND THE PROJECT PERIMETER PRIOR TO
ANY OTHER CONSlRUCTION OPERATIONS. ONCE SILT FENOE IS INSTAI.LED.
ClEARING OPERATIONS AND CONSTRUCnDN OF THE lEMPOflAIlY BASIN WIll
COMMENCE. ONCE lHE TEMPOflAllY BASIN IS IN PlACE, THE RD.lAJNOER Of PRESERVE & PROTECT 1REES
1HE SITE CAN BE GRAOEO AND STABlUZED AS I'INAL GRADES ARE ESTABUSHED OUTSIDE OF SILT FENCE
AND cemrlEO. WHEN GRASS IS ESTABUSHED, THE 7Er.IPOflAIlY ERO~SlON ~G ING l~"", ftvD.)
CONTROl. ME'ASURES MAY BE REMOVED. /. ~.,f/,.r\' "
QUAUTY SITE: DESIGN WILl ASSIST THE OWNER WITH REPORTING AND ~ I) LT
OSSEIlVATlONS. QUAUTY SITE: OESlGN WIll AlSO MAKE RECOMMENOA 'ONS ./'~., ~.,'O )
TO THE OWNER If CHANGES ARE NEEOED IN THE fiELD TO HE:l.P RE011cv-- . .
EROSION POTENTIAL OF THE SITE. AlL DIRECTION fOR CHANGES OR"ImWRs fY
TO EROSION CONlllOL SHALl BE ROUTED THROUGH QlIAUTY SITE: OESIGN, .wD .
THEY WILL COOROINATE AWY CHANGES WITH THE OWNER AND CONTllACTOR. ,
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PER MANUFACTURER'S
SPEClFlCA nONS AT 75'
0.0. IN SWALES.(T'r7'.)
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POlllmON PRI'IIFNTlON IIANAt:l:IIFNr IIF'ASURES
sauo WASTE: COLLECTED SEDIMENT. ASPHALT AND CONCRETE
MillINGS. flOATING DEBRIS. PAPER. PIASTlC, rABRIC, CONSTRllClTON
AND OEMOUllON OEBRIS AND OTHER WASTES MUST BE DISPOSED Or
PROPERlY AND MUST COMPLY WITH IAPCA REQUIREMENTS.
HAzARDOUS MAl[fl/AlS: OIlS, GASOlINE, PAINT AND /IN'( HAZARDOUS
SUBSTANCE: MUST SE PROPERLY STORED, INCLUDING SECONDARY
CONTAINMENT, TO PREVENT SPILl.S, lEAKS OR OTHER DISCHARGE.
RESmlCTED ACCESS TO STllRAGE AREAS MUST BE PROVlOEO TO
PREVENT
VANOAUSM. STORAGE AND DISPOSAl. Or HAZAROOUS WASTE: MUST BE
IN
COMPUANCE WITH MPCA REGUlATIONS.
EXTERNAl.. WASHING Or muCKS AND OTHER CONSTRUCnDN VEHICLES IS
NOT ALlOWED ON SITE. NO ENGINE DalRE'ASING IS AlLOWED ON SITE.
8' WIDE, 2" THICk
SrTUMINOUS PATH
WITH 4" SElECT
GRANULAR BASE
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I. All OfV/CES NECESSARY TO CONTROL EROSION AND SEDIMENT (I.E.
PER/MEIER SILT fENCE, ROCK CONSTRUCTION EHI'RANCE, TEMPOflAIlY
SEDIMENT BASINS, SWALES. SERMS, ETC.) SHAll. BE INSTAllED PRIOR
TO ANY OTHER CONSTRUCTION OPERATIONS.
2. A PERSON KNOWlEDGEABLE IN EROSION AND SEDIMENT CONlllOL
MUST BE Al'POWTEO BY THE CONTRACTOR TO OVERSEE THE: IMPlEMENTATION
OF 1HE STORM WAl[fl POLUmON PREVENTION PlAN PRIOR TO THE: START OF
CONSTRUCTION. PROVIDE INSPE.'CllONS. INSURE MAINTENANCE: Or SMP$, ADO
ADDmONAl BIAPS AS NECESSARY, AND PROVIDE CHAIN OF RESPONSi8lUTY.
J. ALl STRETS DlS7URBEO DURING WORKJNG HOURS MUST BE ClEANED AT
1HE END Or fACH WORKING OAY. A ROCK ENTRANCE TO THE: SITE: MUST
SE PROVIDED ACCORDING TO THE: DErAILS TO REDUCE TRACKING Or DIRT
ONTO PUBUC STRE:EI'S.
4. THE: CONTRACTOR SHAlL BE RESPONSIBLE FOR 7Er.IPORARY DITCHES, PIPING
OR OTHER MEANS RE:QlJIRED TO INSURE POSfI'lVE ORAINAGE FROM 1HE SITE AT
AlL llMES DURING CONSlRUCnDN. LOW POINTS IN THE PARKING LOT OR
BUlLOING PADS MUST BE PROVlDfIl WITH A POSITf\IE OUTI'LOW.
5. ALl CONSIRUCnDN SHAll CONF'ORM TO LOCAl ANO STATE: RULES.
INCLUDING THE NATIONAl.. POLlVTANT DISCHAROE El./I.lINATlON SYSTE:M (NPDES)
PERMIT REQUIREMENTS.
6. INlET PR07ECTlON SHALl SE PROVlOED FOR AlL STORM SEWER INLF:IS.
7. THE SITE SHAll. SE SEEDED WITHIN 72 HOURS AFTER FINAl.. GRADE: IS
ESTABUSHED.
8. WORKING HOURS MUST BE CONFIRMED WITH CITY PRIDR TO SEGlNNING
OPERATIONS.
9. EROSION CONTROL MEASURES SHALl BE INSPECTED BY THE: ENG~S STAll SlD-ROLLS
REPRESENTAllYE AND MAINTAINED ff'( 7HE CONTRACTOR EVERY FR/OAY All PER MANUFAcnJRER'S
WITHIN 24- HOURS AI'TfR /IN'( RAINFALl EVENT LARGER lHAN 1/2." U 1HE sp'''''''''CAnONS AT .,,,,
PROJECT IS COMP/EIED. MAINTENANCE REQUIREMENTS ARE AS F'DU.O : ~"'n '"
o.c. IN SWALES,(nP.)
SILT FENCE: - 1/3 HEIGHT OF FENCE. WITHIN 24 HOURS
SEOIlIENT BASIN - 1/2 STORAGE VOLUME. WITHIN 72 HOURS SHEET INDEX
SURrACE: WAl[fl - DRAIN AND STABIUZE. WITHIN 7 DAYS OF DISCOVERY
VEHICLE SEDIMENT RE:I.IOVAl - WITHIN 24 HOURS .
10. FOR GENERAl. GRADING, EROSION CONTROl., AND SITE RESTORA1l0N NOlES
AND DETAILS OF ROCK ENTRANCE. SILT fE:NCE:. AND EROSION CONTROL BLANKET,
REFER TO lHE GRADING PI.AN AND DErAIL SHEET. .
11. FOR QUESTIONS, COMMENTS, OR CONCERNS. CONTACT CHARUE MELCHER,
P.E. (PROJECT ENGINEER) AT (763) 560-9058.
OCK CONSTRUCTION
ENTRANCE (TYP.)
.
EX. 4B"x36" CULVERT
TO BE REMOVED
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FILe NO.
BOUNOARY SURVEY. TOPOGRAPHIC SURVEY
AND PRWMINARY PLAT WAS PREPARED BY
DEMARS-GABRIEL SURVEYORS
3300 HARBOR LANE N., SUITE 111
PLYMOUTH, MINNESOTA 554-4-7
PHONE: (763) 559-D908
1)
2)
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5)
~~
8)
COVER
PRELIMINARY PLA T
EXISTING CONomONS
PRELIMINARY GRADING. ORAINAGE & EROSION CON1ROL PlAN
PREUMINARY UnLITY & STORM SEWOR PLAN
1REE PRESERVA nON PLAN
1REf: RESTORATION PLAN
DETAILS
~ ~
G ~
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Emeion Canlrol Scheduls
1. Silt fence sholl be Installed prior to any construct/an, sIll fence sholl be 'ocated
os shown to Intercept runoff. The area Iocoted beyond the perimeter slit fence sholl
not be disturbed during construction.
2. All S108Ion confrol /nslallotlons sholl remaIn In place and be maIntained In good
condition by the contractor until the site has bsen revegetoted at which time It
sholl be removed. For propOHd paved surface oreos, tile contractor may remove
necessal)l sill fenCing to construct roadway. while maJntolnlng adequate eros/on
contral in adjacent areas.
3. SUfficient t0ps0II sholl be stackplled to olIoII' for the replocement of 4" of topsoil
~r ';:::I~:::":t::"s~1I ~Ch,::~e~,\:dgradlng, uflllly InetollaUon and roadway
construcllon so that the gsnoral elle con be mulchsd and re-eeedsd soon afler
dI.turbance. Areas thai will not "- eubject to canstruclJon traffic sholl be seed and
mulched or sodded within two (2) weslcs of bslng disturbed.
5. Following construcUon of catch basins, slit fence sholl be placed os shown to
limit elllollon leading 10 the sed/msnl ponds. These measures shall remaIn in place
until p/ocsment of bituminous course.
6. After compleUon of projsct, sediment deposlled In propased ponds during
construction shall be. removed.
Ero"on and SedIment Cont"" Molntenonce Program
1. Inspect sill fenc.e lmmodlotely after each rainfall and 01 leost dally during
proIonged ""nfoll. Immedlotely repair foiled or foiling sill fsnces.
2. Rep/ocemenl- Fabric shall be replaced promptly when II decomposs. or becomes
Ineffeob've before the barrier Is no longer nlCH80ry.
3. Sedlmen! Remavol- Sediment deposits should be lllmowd after ecrch stcrm event.
They must be removed when deposIts reach approximately one-third lhe height of
the barrier.
An1 eediment remainln9 In the place after slit fence or mlsr fabric 10 na longsr
requlred sholl be drs..ed to conform with the meting grode, prepared. ond seeded
with the oppropriole seed mix. os dlrecled by the engineer.
4. Removal of the .Ut fence- Sill fences shall bs removed when they hove served
thslr usslul purpose, but not before the upward sloping 011I0 hos bun permonsnlly
stabilized. " the upward slopIng area has oreo Is to bs eltp/lsed longer than slK (6)
months. that area shall bs covered with temporal)l vegslotlon whsn first exposed.
GRADING NOTES:
1.) It 'S the contractors responsIbility to comply wllh 011 NPOES requirements.
2.) Temporary drclnoge .wolos or ditching whSN required by the Englnser to
maintain drainage will be considered Incldsntal to the Project bid.
3.) The Conlractor sholl verify the exlsllng elevationo and candlllons os shown on
the plan are replllsentotlve of actual field condll/ons prior to Project conslructlon.
4.) GradIng work and construcllon equipment sholl not trespass on adjacent pn'vale
property. The Contractor shall be reoponslb/e lor any claims resulllng from such
ocf/ons.
5.) Block/organic dirt sholl "- salvaged os nesded for a respread or topsoil deplh
of 4" In green areas.
6.) Hause pod grodlng shall be by olhe....
Eros/on Control Sud and Mulch Program
1. Contractor ehall use MnooT 50 /b/acre type SOA _d mixture, 2 tons/acre typo
1 mulch and 0.2 tons/1101'S commerclol fertilizer In the wetlands.
2.' Conlractor sholl use MnooT 50 /blocrs type S08 sesd mlKture, 2 tons/acre type
1 mulch and 0.2 tons/a_ commercial fertlllnr In other areos.
3. Contractor shall employ disk anohoring during seed and mulch proc....
00190
.
SH~ET
Exhibit B
PRELIMINARY GRADING PLAN
SO lDC
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GRAPHIC SCALE IN
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INSTALL BIO-RDllS
PE:R MANUFACTURER'S
SPEC/FICA nONS AT 75'
O.c. IN SWAlES.(nP.)
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DC. TRE:E: TO BE:
REMOVED (TYP.)
PROPOSE:D SANITARY
SE:WE:R (TYP.)
TRE:E: PROTE:CT
ZONE: (TYP.)
PRESERVED - SE:E:
PROTE:cnvf' TREE: FENCING
DE:TAIl. (TYP.) I
I
TREE: INVENTORY
NO. TYPE: SIZE: RE:MARKS NO. TYPE SIZE RE:MARKS NO. nPE SIZE: REMARKS NO. nPE: SIZE: REMARKS NO. TYPE: SIZE: REUARKS
IS9 GA S 4/0 SM S" R~MfJVI:. 434 8M S REMOVE: 457 C 14 14 NS 481 AE S
190 BC 9 411 HB 13" E 435 8M 10 O"'U/'lIJJ:' 458 C 9 NS 482 AE: 9" REMOVE:
193 GA S" 412 SM II" 436 8M 10 REMOVE: 459 GA S RE:MOVE: 48J AE: S" RlM01
194 GA S 413 SM ST 437 8M 8" RE:MOVE: 460 Sf: S REMOVE: 484 AE 9 R~UTl
390 BW 16 RE:MOVE: 414 HB 10 REMOVE: 438 80 8" RE:MOVE: 461 GA S" REMOVE 4S5 GA 10 Rf;MO
J91 GA 10 REMOVE: 4/5 HB 9" REMOVE: 439 8M 8" REMOVE 462 BC S" R<'IJTlI& 4S6' GA S 0<'''0
392 BW 17" REMOVE: 4/6 8 9 ,.n./TlIS 440 HB 12" REMOVE: 463' GA 8 RFIIOVE 487 GA e RE:MOVE:
393 B 10" ""'''011<' 417 BX 10" NS 441 BW If" REMOVE: 464 C 20 NS 4SS GA 9"6 o':MTlVE:
394 B 10 REMOVE: 418 BX 12 NS 442 8W 8 REMOVE: 465 RC 12 FT REMOVE 4S9 GA 8" Rn./OVE:
395 BX 9' NS 419 BX 9" NS 443 BX 8" NS 466 GA S 490 GA 8 SAVE:
396 GA 10' 01 ~Tl\& 420 BX 10" NS 444 . Sf: ,S R....OVE: 467 GA 9" 491 GA 10 SAIIF'
397 SM S RI ~n\& 421 BX 12' NS 445 8X 11 ,.....nVl" 468 AE: 9 492 GA 9" SAVE:
39S Bioi S R MO 422 8M 9" REMOVE: 446 BX 14 REMOVE: 469 AE IS" 493 GA 8" SAVE:
399 8 20 R, 0 423 8M 10 RE:MOVE: 447 GA 17 REMOVE: 470 GA 8" 494 RC 20 FT n"M/'l\&
400 8 20 R 1.10 424 GA 8" RE:MOVE: 448 H8 9 RE:MOVE: 471 GA 10 495 GA S' RE:MOVE:
401 B . 20 .....,1'1 425 SM S" RE:MOVE: 449 AE: 8 REMOVE: 472 GA 9".S 496 .GA S" RE:MOVE:
402 8 IS REMO 426 GA 9 RE:MOVE: 450 GA S" REMOVE 47J GA S 497 Bioi S REMOVE:
40J 8 10 B~ 427, RE: 12 REMOVE: 451 AE fa" REMOVE: 474 GA 10.7". 49S GA 9" REMOVE:
404 8101 IJ" 42S BC 12" REMOVE: .452 AE: 10" RE:MOVE: 6 499 SE: 8" R<MOVE:
405 8 10 429 8M g" REMOVE: 4SJ BX 11 .13 NS 475 GA IJ" 500 RO 8" RfMOVE:
406 AE 10. REMOVE 430 SM e" nEMOVl' 454 AE: 10 REMOVE: 476 AE: 10
407 SM 10 RE:MOVE: 4JI 8X 9" NS 455 GA fS 477 At: S' RE:MOVE:
40S 8M S RE:MOVE: 4J2 BX 9 NS 456 C IJ 21 NS 47S GA 9 ,.....IrJvt:'
409 8M 10 REMOVE: 4J3 8M 9" REMOVE: 2"22" 479 AE: 9",S" REMOVE:
8< 26 4S0 GA 10"
TREE INDEX
AE DENOTES AMERICAN E:LM
8 OE:NOTE:S 8ASSIlOOD
BC DENOTE:S 8lACK CHERRY
eo DE:NOTE:S 8UR OAK
BX DE:NOTES 80XEWE:R
BW DE:NOTE:S BlACK WAlNUT
C DENOTE:S COTTONIlOOD .
GA DENOTE:S GRE:E:N ASH
1018 DENOTE:S HACK8E:RRY
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) TREE PROTECTION AREA ~
2 o.wr1ON 00 NOT eflllA ~
PASSIVE PROTECTION
WITH ROPE AND SIGNAGE
ACTIVE PROTECTIVE TREE FENCING
SHEET INDEX
11 COVE:R
~4~ PRE:LIMINARY PlAT
" E:XISTlNG CONDITIONS
PRE:UMINARY GRADING. DRAINAGE: 8< EROSION CONTROl PlAN
5~ PRE:LIMINARY UTILITY d< STORM SE:WER PlAN
'6 TRE:E: PRESERVATION PLAN
7 TRE:E: RE:STORA TION PlAN
8) DETAILS
NOTES:
CONTACT THE: CITY PlANNING DEPARTME:NT
AT 474-3236 TO ARRANGE: A RE:CONSTRUCTlON
CONFERENCE: KfTH THE: CITY ZONING ADMINISTRA TOR
PRIOR TO ANY LAND DISTURBANCE:.
All TREE PROTECTION ME:ASURf'S SHALL BE: INSTALlED
PRIOR TO 8U/lDING CONSTRUCTION.
CONTACT THE CITY OF SHORE:WOOD PlANNING DE:PARTMENT
AT 474-3236 FOR A SITE: INSPE:CTlON UPON COMPlE:TION
OF lANDSCAPE INSTAllATION.
DEVELOPER:
PAUMEN
PROP!::RTIES, LLC
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7750 CO. Rd 37 NW
Maple Lake, MN 55358
(612) 221-0603
MR. BRADLEY PAUMEN
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DEVELOPER:
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PRELIMINARY UnLlTY d< STORM SEWER PLAN
TREE PRF:SERVA TION PLAN
87) TREE RF:STORAnON PLAN
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Exhibit D
PROPOSED REFORESTATION
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GRAPHIC SCALE IN i
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LWSB
.& Associates. Inc.
Infrastructure I Engineering I Planning I Construction
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Fax: 763-541-1700
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Memorandum
To:
Brad Nielsen, City of Slwrewood
From:
Dave Hutton, WSB & Associates, Inc.
Matt Woodruff, WSB & Associates, Inc.
Steve Gurney, WSB & Associates, Inc.
Date:
February 18, 2005
Re:
Arbor Creek Development Preliminary Plat Review
(Previously Sleepy Hollow Woods)
WSB Project No.1 074-93
.
Outlined below, please find our review of the Arbor Creek Preliminary Plat Submittal prepared
by Quality Site Design, LLC, dated January 26,2005.
.
Plat (Sheet 2):
. The Drainage & Utility Easements shown on the Plat were reviewed and appears to be
adequate.
Grading Plan (Sheet 4):
. Note 6 on the Erosion Control Schedule should be modified to include inspection and
clean out of the storm sewer as well as the storm water ponds.
.
. Note 1 on the Erosion and Sediment Control Maintenance Program should be modified to
include reference to inspection and clean out of the storm sewer as well as the storm
water ponds.
. The pavement section for the trail seems thin. This should be verified for compliance
with City Standards. We recommend a minimum of 6-inch gravel base and 2-inch to 3-
inch bituminous.
. The street design should be verified with City Standards. Typical residential street
widths are 25.33-feet (back-to-back) with a 60-foot cul-de-sac radius. Right-of-way
width should also be verified.
.
Utility & Storm Sewer (Sheet 5):
. The street profile with storm sewer and sanitary sewer profiles should be supplied. All
profiles should specify the type and size of structures and class of pipe.
Exhibit E
WSB MEMORANDUM
Dated I g February 2005
Minneapolis I St. Cloud
Equal Opportunity Employer
...
February 18, 2005
Page 2
.
. The storm sewer design elevations, grades, and pipe sizes should be verified as the grades
do not correspond with the inverts of several manholes.
. The sanitary sewer conflicts with the storm sewer culvert at station 1 +05.
. The proposed grading elevation is at or higher than the proposed top of casting for CB
113 and CB 114. This will result in most runoff bypassing the structures. To prevent
this, it is recommended that the rim elevation be lowered or a small berm added on the
downstream side of the catch basins.
. Clarify the type of pipe being used for the crossing culvert at station 1+05. One note
identifies it as an.RCP box, but the other two notes for the inverts do not.
.
. Flared end sections should specify that the last three joints be tied. Also, flared end
sections greater than 24-inch diameter and box culvert ends should specify sheet piling.
Provide detail per City Specifications.
Details (Sheet 8):
. The pavement section for the road seems thin. This should be verified for compliance
with City Standards, or soil borings should be submitted with the "R" value and
. associated pavement design calculations.
. Details for sanitary sewer manholes, PVC service connections, storm sewer manholes,
and sheet piling for flared end sections should be provided per City Standards.
.
.
F;\ WPW1M I 074-93 I021505.t/II,t/oc
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
27 May 2004
RE:
Sleepy Hollow Woods - Preliminary Plat
.
FILE NO.:
405(04.12)
BACKGROUND
.
Dewey Carter has submitted plans for the development of 7.05 acres of land located on
the westside of Grant Lorenz Road, approximately 200 feet south of Noble Road (see
Site Location map - Exhibit A, attached). The applicant proposes to subdivide the
property into six lots, one of which has an existing home on it (see Sheet No.3 of the
applicant's plans - attached).
The property is zoned R-1A, Single-Family Residential and is characterized by a hill in
the northwest quadrant of the site that drops off gradually to the west and south and
somewhat more steeply to the north and east (see SheetNo. 2). A significant drainage
way occupies the east side of the site, running parallel with Grant Lorenz Road. The site
is densely wooded with deciduous trees, especially on the easterly third of the property.
An existing home occupies the southeasterly portion of the property. The driveway to
that home is situated approximately center of the site on Grant Lorenz Road. The
property is bordered on the north and south by single-family residential development.
Minnewashta Elementary School property lies to the west of the site. Grant Lorenz Road
forms the easterly boundary of the site.
.
ft
~t1 PRINTEO ON RECYCLEO PAPER
Attachment I
. ,
.
.
.
.
.
Memorandum
Re: Sleepy Hollow Woods - Preliminary Plat
27 May 2004
ISSUES AND ANALYSIS
A staff report, dated 26 April 2004, identified several issues based upon a sketch plan
review of the project. The applicant has submitted a preliminary plat that addresses a
number of those issues, while others remain unresolved. Following is how the proposed
development complies with City Code requirements.
A.
Zoning Code. The proposed development creates five new single-family
residential lots, in addition to the existing lot occupied by the current property
owner's home (see Exhibit B). The existing lot (Lot 1) will be enlarged from
48,400 square feet to 62,972 square feet in area. The lot to the north (Lot 6)
contains 59,969 square feet. Lots 2-5 are a1140,OOO square feet, the minimum
required in the R-1A zoning district.! All six lots meet the minimum width
requirements, however, Lots 3 and 4 are half a foot short of the minimum depth
requirement. This is somewhat minor; and can be corrected in the final plat.
Required R-IA setbacks have been shown on the plat. All lots are considered
quite buildable, although the proposed building pads shown on the preliminary
grading plan (Exhibit C) are considered somewhat modest at 50' x 70', especially
if any of the homes are intended to be ramblers. While we typically do not
advocate that all houses be lined up at the minimum front building line, three of
the huilding pads' appear to be back further on the lots than necessary. The
building pads for Lots 5 and 6 are shown 85:t feet from the street, and the pad for
Lot 2 extends into the required rear yard setback. These pads should be, pulled
toward the street so as to reduce tree loss at the backs of the lots and to minimize
drainage onto adjoining properties.
B.
Subdivision Code.
I. Proposed Street. As mentioned in the sketch plan review, the proposed
street is shown as being 32 feet in width. Shorewood's requirement for
local streets is only 24 feet. The street is located approximately 10 feet
north of the driveway for the existing home. It is expected that the
existing home will be accessed from the new street. This driveway should
be shown on the grading plan for the project.
The preliminary plat does not include a name for the street.
2.
Grading, Drainage and Erosion Control. The City's engineering
consultant, WSB, has addressed these items in a separate staffreport,
dated 21 May 2004, attached. One of the recommendations in the report is
that the ponding area be designed to National Urban Runoff Program
(NURP) standards. Given that the site is less than eight acres, it may only
be necessary to provide detention to control the rate of runoff. As ofthis
-2-
.
.
.
.
.
Memorandum
Re: Sleepy Hollow Woods - Preliminary Plat
27 May 2004
3.
writing, the City has not received runoff calculations demonstrating that
the proposed pond and storm sewer pipes are adequate in size to comply
with City standards. According to the developer's engineer, the 36" pipe
under the proposed road is based upon pipe sizes upstream ofthe plat.
The developer's engineer will forward his calculations today, and
hopefully the City Engineer will be able to address this issue by Tuesday
night's meeting.
The grading plan (Exhibit C) shows only the grading that will be
necessary for the plat improvements (ponding and street). As mentioned
in both the Engineer's memorandum and the previous sketch plan review,
grading for the individual lots must also be shown. Although some sort of
, floor elevations have been indicated on the grading plan, they appear to be
unrealistic for the site. For example, the pad shown for Lot 2 (the flattest
lot in the plat) is nine feet higher than the existing grade. A detailed
grading plan showing existing and proposed site contours, low floor
elevation, garage floor elevation and driveway grades should be required.
This will help to address drainage concerns and better determine what
trees will be lost in the development process. It is further recommended
that the developer consult with a builder to make sure that the lots are
graded to accommodate the size and style of homes that will occupy the
lots. The developer is reminded that driveway grades should not excee(i
eight percent. '
The WSJ;3 report ,suggests that the proposed pond may be located in a
wetland. The developer should have a wetland delineation prepared,
identifying any wetlands that may be subj ect to the Wetland Conservation
Act.
The preliminary plat includes,drainage and utility easements around each
lot. The plat is not consistent, however, with the grading plan, which also
provides easements for the drainage way and ponding area on the east side
of the site.
It is also recommended that the developer's engineers get in contact with
the Minnehaha Creek Watershed District as soon as possible to learn what'
concerns the District may have.
Utilities. As indicated in the WSB report, sanitary sewer is adequate to
serve the site. Upon approval of a final plat, the developer will be
required to pay local sanitary sewer access charges (LSSAC) in the
amount of $6000. Credit is given for the lot with the existing home on it.
Since city water is not within reach of the property, the lots will be served
by individual wells.
-3-
.
.
.
.
.
Memorandum
Re: Sleepy Hollow Woods - Preliminary Plat,
27 May 2004
4. Park Dedication. The City's park plan does not identify a need for
additional park land in the vicinity of the plat. In fact, the elementary
school property to the west of the site provides recreational opportunities
for the area. In this regard, the City may wish to require a short trail
connection between thecul.;de-sac and the school property. This was done
in the Marsh Pointe subdivision on the west side of the school property.
This item should be referred to the Park Commission for its review and
comment. Park dedication fees for the project will amount to $7500, with
credit being given for the lot with the existing house on it.
C. Tree Preservation and Reforestation. The majority of site alteration takes place in
conjunction with the street and ponding areas (see Exhibit D). Since grading has
not been shown for the individual lots, it IS not known how many additional trees
will be lost for home construction. As mentioned earlier in this report, relocation
of some of the building pads could reduce the number of lost trees. It is
recommended that the developer submit a revised tree preservation and
reforestation plan (the current plan does not address tree replacement), prepared
bya registered landscape architect or certified forester, along with the revised,
detailed grading plan.'
RECOMMENDATION
In light of the issues raised herein, preliminary plat approval is notrecommended at this
, time. The issue ofwetland/ponding may have some effect on the design of the plat. It is
recommended that a new grading, drainage and erosion control plan, along with a
wetland delineation and revised tree preservation/reforestation plan be submitted by the
developer. The developer should indicate whether these items can be completed within
two weeks, in order to have. the application continued to the July Planning Commission
agenda.
Cc: Park Commission
Craig Dawson
Tim Keane
Larry Brown
Dave Hutton
Dewey Carter
Charles Melcher
Note: As this report is being prepared for distribution, the developer has submitted a
revised tree preservation plan, prepared by a certified forester. We have also received
storm water runoff calculations, which have been forwarded to WSB. Both of these
items will be reported on at Tuesday night's meeting.
-4-
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Exhibit B
PRELIMINARY PLAT
Sleepy Hollow Woods
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PRELIMINARY GRADING PLAN
Sleepy Hollow Woods
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Exhibi t D
TREE PRESERV ATION/
RE,FORESTATION
Sleepy Hollow Woods
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AREA TOPOGRAPHY AND
EXISTING DRAINAGE PATTERNS
Sleepy Hollow Woods
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, emorandum
&: Associates, Inc.
To:
Brad Nielson, City of Shorewood
From:
Dave Hutton, P.E., Municipal Manager
Steve Gurney, P.E., Design Engineer
Andi Moffatt, Wetland Biologist
Date:
May 21, 2004
Re:
Sleepy Hollow Woods Development - City of Shorewood
WSB Project No. 1074-93
Outlined below, please find our review of the Sleepy Hollow Woods Development plans
prepared by Quality Site Design, LLC, dated March 22, 2004.
. The grading for each individual lot is not shown on the plans. It is recommended that
grading be done so that fill is not placed in areas that convey runoff from adjacent site. A
swale may be required along the south property line to maintain positive drainage
through the site.
. It is unclear what the designation "FBO" signifies. It appears that some of the building
pads may be several feet above the existing ground elevation.
. An Erosion Control Permit is required from the Minnehaha Creek Watershed District
(MCWD) for this project. This permit will require the use and documentation of Best
Management Practices. This permit must be obtained by the developer from the MCWD
before the start of construction
. An NPDES Phase II construction permit is required for this project since it will disturb
more than 1 acre ofland. This permit must be obtained by the developer from the MPCA
before the start of construction.
. No drainage calculations were provided for review. These should be forwarded to the
City for review.
. Based on a cursory review of the grading plan, it appears that the runoff rate will be
increased under the proposed conditions. A small pond is shown in the northeast comer
of the site, but there does not appear to be sufficient live-pool storage to meet the City's
stormwater runoffrequirements. Additional storage and a modification of the outlet
structure is needed at the proposed outlet.
. The proposed grading plan does not provide the adequate dead-pool storage in order to
meet the City's stormwater quality requirements. The pond should be designed to meet
NURP guidelines, including 4:1 side slopes and a 10-foot maintenance bench.
C: \ WINDOWSITemporary blleraet FileslOLKCOJ 210521 04-lm.doc
.
.
.
.
.
May 21, 2004
Page 2
· The low point of the proposed road appears to be at the same elevation as the existing
home. City policy requires 1 foot of freeboard between the overflow elevation and the
low building opening.
· If the proposed road will be a City-owned street, no easement is required over the 36-inch
crossing culvert.
· The location of the proposed pond in the northeast comer of the site appears to be a
potential wetland based on the National Wetland Inventory maps. This needs to be
investigated and reviewed with the Minnehaha Creek Watershed District as the Local
Government Unit for the Wetland Conservation Act and the US Corps of Engineers
under Section 404 of the Clean Water Act. If impact (including a pond) is proposed in
this location, a permit and mitigation may be needed in conformance with State and
Federal rules.
· This project is required to adhere to the terms and conditions of the City of Shorewood
Tree Preservation Ordinance. This ordinance requires significant tress to be replaced at
varying ratios as outlined in the ordinance. Therefore, replacement for significant trees
that are proposed to be removed needs to be included in the plans.
· Trees identified as 225, 226, 489, 491, 499,501,558,559,684, 738, 769, 780, and 784
on the Boundary Survey and Existing Conditions map dated March 17, 2004 appear to be
located where active construction will impact the trees. These trees should be shown as
removals and should be replaced.
· The tree protection fence is shown going through trees that are to be saved. The fence
needs to either be relocated or the trees shown as removals with replacement p:rovided.
· The City's Tree Protection Ordinance in Appendix B indicates notes that need to be
added to the tree preservation plan.
This concludes our review of this development. Please feel free to contact Dave Hutton at
(763)287-7195 if you have any questions.
C:IWINDOWSITemporary b.lerael FilesIOLKC0321052104-bll.doc
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD- SHOREWOOD, MINNESOTA 55331-8927 - (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewQod.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
28 June 2004
RE:
Sleepy Hollow Woods - Revised Preliminary Plat
FILE NO~:
405 (04.12)
.
A prelimiriary plat Jor Sleepy Hollow Woods was continued from the June Planning
Commission meeting p~nding revised plans responding to a number of issues identified
in initial reports from staff. Revised grading, drainage and erosion control are shown on
Exhibit A, attached. A revised tree preservation/reforestation plan is shown on Exhibit B.
Exhibit C is a staff report from the City's engineering consultant. Following is how the
issues raised by staffhave been addressed.
.
1.
It appears that the depths for Lots 3 and 4 have been increased to 150 feet.
2. The proposed building pads have been placed to maximize tree preservation.
Since the pad on Lot 5 is back further than setbacks require, particular
attention should be paid to .the three trees being preserVed in the front of that
lo!. The pad for Lot 2 has been moved to comply with the rear yard setback
requirement.
3. The proposed street has been reduced in width to 24 feet, consistent with City
standards. The street has yet to 'be named. The developer is reminded to
choose a name that is not too close to any existing street within the Excelsior
Fire District.
4.
The City's engineering consultant, WSB, has addressed the revised grading,
drainage, and erosion control plan (Exhibit A) in a staff report dated 24 June
2004 (Exhibit C); It is worth noting that the drainage swales proposed on the
.
ft
~J PRINTED ON RECYCLED PAPER
Attachment II
.
.
.
.
.
Memorandum
Re: Sleepy Hollow Woods - Revised Preliminary Plat
28 June 2004
north and south sides of the site will alleviate surface water runoff to
adjoining properties. To the extent that drainage problems on properties to the
north are a result of subsurface drainage (e.g. perched water table), the plat
will have no impact, positive or negative.
5. The developer has submitted a repprt from Kjolhaug Environmental Services
Company, stating that there are no jurisdictional wetlands on the site.
6. The final plat' forthis project should include drainage and utility easements at
minimum 10 feet along each side of each lot line. In addition, easements
should be provided over the proposed drainage swales and ponding area.
7.
The. developer has included a bituminous trail between Lots 2 and 3. The
width of the trail should be reduced from eight feet to six feet. Since the trail
bends around a stand 6ftrees to be preserved, additional trail easement will be
necessary on I;ot 3.
8.
The tree preservation/reforestation plan still needs work. While the plan
appears to locate and illustrate significant trees on the site, many of them are
not identified by size and specie. Proposed reforestation includes a series of
boulevard trees, located in the public right..,of-way. These should be moved
onto the individual lots. The plan introduces a number of Black Hills. Spruce,
ten of which are located on the north side ofthe site.
Weare aware that a certified forester has been involved with the plans,
however, the plans do not include his signature. A final plan should be signed
by a forester or registered landscape architect. The.plan should also specify
tree sizes. Deciduous trees must be aminimum ofthree-inch caliper, and
evergreen trees must be at least six fel:it high.
RECOMMENDATION
. Subject to the suggestions herein, and those of WSB, approval of the preliminary plat is
recommended. The developer must submit a complete fmal plat, including construction
plans and specifications, and estimates for all site improvements, including reforestation,
within six months of the Council's approval of the preliminary plat.
Cc: Craig Dawson
Tim Keane
Larry Brown
Dave Hutton
Dewey Carter
Charles Melcher
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GRAPHIC SCALE IN FEE:T
Exhibit A
REVISED GRADINGIDRAINAGE
PLAN
Sleepy Hollow Woods
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GRAPHIC SCALE IN FEET
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Exhibit B
REVISED TREE PLAN
Sleepy Hollow Woods
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WSB
Memorandum
&; Associates. Inc.
To:
Brad Nielson, City of Shorewood
From:
Dave Hutton, P.E., Municipal Manager
Steve Gurney, P.E., Design Engineer
Andi Moffatt, Wetland Biologist
Date:
June 24, 2004
Re:
Sleepy Hollow Woods Development- City of Shorewood
WSB Project No. 1074-93
Outlined below, please find our review of the Sleepy Hollow Woods Development plans
prepared by Quality Site Design, LLC, originally dated March 22, 2004. The plans were revised
June 15, 2004 based on a June 8, 2004 meeting held to discuss design issues.
. The grading plan incorporates swales along both the north and south property lines to
maintain positive drainage through the site. The swales are shown between the proposed
setbacks and the property line. It is recommended that these areas be specifically
identified as Drainage & Utility Easements as part of the Final Plat approval process.
. An Erosion Control Permit is required from the Minnehaha Creek Watershed District
(MCWD) for this project. This permit will require the use and documentation of Best
Management Practices. This permit must be obtained by the developer from the MCWD
before the start of construction
. An NPDES Phase IT construction permit is required for this project since it will disturb
more than 1 acre ofland. This permit must be obtained by the developer from the MPCA
before the start of construction.
. Drainage calculations were provided for review. Based on our review of the calculations,
it appears that the City's rate control provisions have been met provided the two-stage
outlet control structure is constructed as modeled. The outlet control structure is not
shown on the plans. It is recommended that a detail of the outlet control structure be
included in the final plan set.
. The adjacent homeowners north of the proposed development have expressed concern
that the project will increase the amount of water on their properties. To address these
concerns, the grading plan has incorporated a drainage swale along the north property
line that will divert all runoff away from the adjacent homes. Runoffwill be conveyed
east in the swale to a discharge point near the existing creek channel. The swale will
reduce amount of surface water runoff leaving the property from Lots 5 and 6 at the north
property line.
Exhibit C
ENGINEER'S REPORT
June 24, 2004
Page 2
.
. The low point of the proposed road has been lowered to provide adequate freeboard
between the overflow elevation and the low building opening of the existing home.
. It is our understanding that a determination was made that no jurisdictional wetlands are
located within the development property.
. It is recommended that the MoDOT 310 wetland seed mixture be used in the storm pond
areas. A recommended fertilizer for this seed mixture is 23-0-30 at 200 lbs/acre. The
recommended mulch for this seed mixture is MnDOT Type 3 at 2 tons/acre with a
category 3 blanket width (6' -8') spanning an equal distance above and below the normal
water line (NWL) and in areas of concentrated flow.
.
. The reforestation plan meets the tree replacement ratio requirements of the Tree
Preservation and Replacement Policy although the preservation plan does not include all
significant trees to be removed in the tree inventory.
. The scientific name and size in inches of the replacement trees should be shown on future
submittals of the reforestation plan.
This concludes our review of this development. Please feel free to contact Dave Hutton at
. (763)287-7195 if you have any questions.
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April 1, 2004
Ward Krueger
P.O. Box 792
Wayzata, MN 55391
Quality Site Design
Charlie Melcher, P.E.
3600 Holly Lane N. #100
Plymouth, MN 55447
Re: 5650 Grant Lorenz Road, Shorewood, MCWD permit No. 04-141
.
Dear Applicant:
.
We have received your permit application submitted to the Minnehaha Creek Watershed
District (MCWD. This permit will require the approval of the MCWD Board of Managers.
Board meetings are held on the second and fourth Thursday of each month, variance requests
are heard the fourth Thursday of the month. Permit applications must be complete at least 21
days before the Board meeting to be scheduled on the agenda. In addition to your submittal
of a permit application, please also submit the following information:
.
Rule A: Procedural Requirements
. Permit application must be signed by the property owner (original application
enclosed to Ward Krueger
. Provide mailing labels from Hennepin County for all properties 600 feet from your
project for public notice of the meeting at which you permit will be heard. You may
contact Hennepin County at 612-348-5910
Rule B: Erosion Control
. Provide catch basin inlet protection with a detail on the plan
. Provide appropriate seed mix for blanket area around the ditch and pond excavation
area
Rule N: Stormwater Management
. Is there an existing drainage easement over the ditch?
. Use type C soils for existing and proposed conditions in model
. Compute a composite curve number for drainage area 2S A & Busing 74 for open
area and 98 for impervious area
. Submit an 11 x 17 size grading and erosion control plan
As we review your submittals, we may fmd the need to request additional information, and
will so inform you. If you have any questions please call Renae Schubert at (952) 471-0590.
Sincerely,
.
Renae Clark, District Technician
Exhibit D
WATERSHED DISTRICT LETTER
-4.
WSB
.adares. II/c.
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4150 Olson
Memorial Highway
Suite 300
.neapolis
Minnesota
55422
763.541.4800
763.541.1700 FAX
FILE COpy
Menwrandum
To:
Brad Nielson, City of Sltorewood
From:
Dave Hutton, P.E., Municipal Man~~~;;.
Steve Gurney, P.E., Design Enginee~~
4Uf.'
!.:I .J () e."
- <UOd
J'
Date: August 30, 2004
Re: Sleepy Hollow Woods Development - City of Sltorewood
WSB Project No. 1074-93 .
Outlined below, please find our review of the Sleepy Hollow Woods Development Grading Plan
and Street and Utility Plans prepared by Quality Site Design, LLC, dated August 2, 2004. In
addition the undated plat, prepared by David E. Crook was reviewed.
Plat
. The Drainage & Utility Easements shown on the Plat were reviewed and appears to be
adequate.
Grading Plan
· Note 6 on the Erosion Control Schedule should be modified to include inspection and
clean out of the storm sewer as well as the stormwater ponds.
· Note 1 on the Erosion and Sediment Control Maintenance Program should be modified to
include reference to inspection and clean out of the storm sewer as well as the stormwater
ponds.
Street and Utility Plans
Sheet 2
. The sanitary sewer appears to be fairly shallow. Typically, the sewer should be a
minimum of 9' -10' deep at the right-of-way line to enable gravity flow from full
basements.
· Manhole 4 should be moved slightly east to get it away from the curb line to avoid
damage to the curb or the edge of road. Alternatively, the line could be extended west so
the manhole is located behind the curb.
. A detail should be provided for the outside drop at the manhole located in Grant Lorenz
Road.
Sheet 3
· Show the centerline culvert at Sta. 1+05 on the left-most storm sewer profile.
· The storm sewer profile should specify the type and size of structures for the catch basins
and manholes.
Minneapolis. St Cloud. Eqllal Opportunity Employer
F Attachment III
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August 26, 2004
Page 2
· Show the riprap at pipe ends and specify that the last three joints be tied.
· The note for the cover over the trail culvert should be clarified.
Sheet 4
· The pavement section for the road seems thin. This should be verified for compliance
with City Standards, or soil borings should be submitted with the "R" value and
associated pavement design calculations.
· The pavement section for the trail seems thin. This should be verified for compliance
with City Standards. We recommend a minimum of 6" gravel base and 2"-3"
bituminous. Also, the trail should be 8' wide, minimum.
· The trail is shown as 6 feet wide. This should be verified for compliance with City
Standards.
Sheet 7
· There are two details for "Standard Storm Sewer Manholes." These should be identified
by different designations to avoid confusion. In addition, the designation should be
shown on Sheet 3 as noted above.
Opinion of Probable Costs
· Several Grading items appear low. Dirt work for a site this size will probably be more
than $1 to $2.50 per CY of material.
· The Street bid shows an item for "Adjust Gate Valve," but there is no watermain on the
site.
· The estimate of costs for other items appears to be reasonable.
This concludes our review of this development. For your information, we are providing a copy
of our red-lined plans. Please feel free to contact Dave Hutton at (763)287-7195 if you have any
questions.
F:\IIPWlMJ 07 4-93\083004-InLtloc
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, JUNE 1,2004
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:00 P.M.
Roll Call
Present:
Chair Bailey; Commissioners Gagne, Gniffke, Packard, White, and Woodruff; Council
Liaison Turgeon, and Planning Director Nielsen
Absent:
Commissioner Conley
APPROVAL OF MINUTES
· May 18, 2004
Gagne moved, Packard seconded, Approving the May 18, 2004 Planning Commission Meeting
Minutes as amended on Page 3, Item 2, Second Motion, change "signs" to "sign". Motion passed
4/0/2, with Gniftke and Woodruff abstaining, due to absence at that meeting.
1.
7:00 P.M. PUBLIC HEARING - PRELIMINARY PLAT - SLEEPY HOLLOW WOODS
Aoolicant: Tradewinds Concepts, Inc.
Location: 5610 and 5650 Grant Lorenz Road
Chair Bailey opened the Public Hearing at 7:01 P.M., noting the procedures utilized in the Public Hearing
process. He also stated items recommended for approval would be placed on the June 14,2004, Regular
City Council Meeting Agenda for further consideration.
Director Nielsen explained the applicant had submitted plans for the development of 7.05 acres of land
located on the west side of Grant Lorenz Road, approximately 200 feet south of Noble Road. The
applicant proposed subdividing the property into six lots, one of which had an existing home on it.
The property was zoned R-IA, Single-Family Residential and was characterized by a hill in the northwest
quadrant of the site that dropped off gradually to the west and south and somewhat more steeply to the
north and east. A significant drainage way occupied the east side of the site, running parallel with Grant
Lorenz Road. The site was densely wooded with deciduous trees, especially on the easterly third of the
property .
Director Nielsen went on to explain an existing home occupied the southeasterly portion of the property
with the driveway to that home situated approximately center of the site on Grant Lorenz Road. The
property was bordered on the north and south by single-family residential development, Minnewashta
Elementary School property to the west of the site, and Grant Lorenz Road formed the easterly boundary
of the site.
Director Nielsen then explained the applicant had submitted a preliminary plat for the property with
several items requiring resolution. He further explained how the proposed development complied with
City Code requirements according to issues with the City Zoning Code, the City Subdivision Code, and
Tree Preservation and Reforestation.
Attachment IV
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PLANNING COMMISSION MEETING MINUTES
June 1, 2004
Page 2 of8
With regard to the Zoning Code, Director Nielsen stated all six lots met the minimum width requirements,
however, Lots 3 and 4 remained half a foot short of the minimum depth requirement. This was
considered minor, and could be corrected in the final plat. Also, he noted, while the City typically did not
advocate all houses be lined up at the minimum front building line, three of the building pads appeared to
be back further on the lots than necessary. The building pads for Lots 5 and 6 were shown 85:!: feet from
the street, and the pad for Lot 2 extended into the required rear yard setback. These pads should be pulled
toward the street to reduce tree loss at the back of the lots and to minimize drainage onto adjoining
properties.
With regard to the Subdivision Code, Director Nielsen went on to explain issues for resolution remained
regarding the proposed street, the grading drainage and erosion control plan, and utilities. The proposed
street width was shown in the plans as being 32 feet in width. Since Shorewood's requirement for street
width was 24 feet in width, a reduction was necessary. Also, while the street was located approximately
10 feet north of the driveway for the existing home, it was expected that the existing home would be
accessed from the new street. This driveway should be shown on the grading plan for the project, and a
name for the street should be designated on the preliminary plat.
Several issues of concern remained with regard to the Grading, Drainage, and Erosion Control plan
submitted by the developer. Specifically, runoff calculations for the site were needed, and a detailed
grading plan showing existing and proposed site contours, low floor elevation, garage floor elevation and
driveway grades should be required. This would help to address drainage concerns and better determine
trees to be lost in the development process. It was further recommended the developer consult with a
builder to make sure that the lots were graded to accommodate the size and style of homes that would
occupy the lots. The developer was also reminded driveway grades should not exceed eight percent.
Further, the developer should have a wetland delineation prepared, identifying any wetlands that may be
subject to the Wetland Conservation Act. Also, while the preliminary plat included drainage and utility
easements around each lot, the plat was not consistent with the grading plan, which also provided
easements for the drainage way and ponding area on the east side of the site.
Director Nielsen recommended the developer's engineers work with the Minnehaha Creek Watershed
District regarding potential concerns of the District related to the proposed project.
With regard to utilities for the project, sanitary sewer was considered adequate to serve the site. Upon
approval of a fmal plat, the developer would be required to pay local sanitary sewer access charges
(LSSAC) in the amount of $6000. Credit was given for the lot with the existing home on it. Since city
water was not within reach of the property, the lots would be served by individual wells.
While the City's park plan did not identify a need for additional park land in the vicinity of the plat, the
City might consider requiring a short trail connection between the cul-de-sac and the school property.
This item should be referred to the Park Commission for its review and comment. Park dedication fees
for the project would amount to $7500, with credit being given for the lot with the existing house on it.
Director Nielsen recommended the developer submit a revised tree preservation and reforestation plan,
including tree replacement, prepared by a registered landscape architect or certified forester, along with
the revised, detailed grading plan.
In light of the issues raised herein, preliminary plat approval was not recommended at this time. Because
the issues of wetland/ponding might have some effect on the design of the plat, it was recommended that
a new grading, drainage and erosion control plan, along with a wetland delineation and revised tree
preservation/reforestation plan be submitted by the developer.
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PLANNING COMMISSION MEETING MINUTES
June 1, 2004
Page 3 of8
Charles Melcher, representing the developer, explained he was quite concerned about the time given to
reply to the City's requirements for resolution of outstanding issues. He went on to state there were
several areas within the recommendations stated by the City's consultants, WSB & Associates that made
it difficult to submit a revised grading plan this evening. Specifically, he noted it was physically possible
to achieve the "freeboard" being requested. He further stated there was not a wetland on the site, and all
lots were designated full basement walkouts on the plans previously submitted plans. He requested the
City's Engineer and consulting engineers, review his submitted grading plan within three days and return
it to him for further consideration and additional work prior to Council review at the next Regular City
Council meeting.
Chris Kallstrom, 26335 Noble Road, concerned about the drainageway area and its close proximity to his
basement. He noted the area was quite close to his home in any weather, and especially in wet weather
similar to that of the past month.
William Ruoff, 26365 Noble Road, stated he and his wife had an interest in working with the City and
school district and previous property owner to designate this site as conservation open space, however, it
had recently been sold prior to fruition of that plan. He noted the steep topography sloped toward his
property. He shared photos demonstrating water flow damage in that area, and noted severe water
problems in his home with his sump pump continually running to eliminate and reconstruction of walls on
his property to redirect that water flow from the current property. He also explained Noble Road
currently overflowed the drainage ditch referred to in the applicant's plans. He was concerned for how
the proposed pond would address this issue, and impact surrounding homes in the area.
Mr. Ruoff stated noise pollution and construction inconveniences were quite prevalent with the
developer's most recent construction project in that same area, and he, and other area residents, did not
wish to see the same thing happen in this case. He was also concerned about a breakdown in
communication between the Minnehaha Creek Watershed District (MCWD) and the City regarding
renotification of residents with that most recent construction project, and stated the neighboring residents
wished for closer scrutiny and adherence to the process being utilized for construction in this project. He
noted drainage problems with the Country Club Meadows project, and questioned how those drainage
ponds were working. He also stated he was very concerned about, not only the current water issues for
his house and property, but was also quite concerned about how the new project would impact those
existing issues.
Mary Kelly, 5710 Grant Lorenz Road, stated she did not want a trail near her lot as there was
inappropriate activity on the playground. Also, she noted there was no traffic control or police presence
on Grant Lorenz to assist in speeding issues, and she was concerned for the increase in traffic and speed
on Grant Lorenz should the project move forward. She also questioned how wetlands were determined
on individual properties.
John Hanson, 26435 Noble Road, stated he was also quite concerned about drainage issues in the area,
and he encouraged the City to move slowly to work through this issue that would impact many in the
future. He also stated he thought it important to try to preserve as many trees as possible and maximize
the existing wildlife habitat. He also requested adherence to construction hours and encouraged
timeliness in the project. With regard to the trail, he would appreciate the implementation of a trail to the
school, but did not want the trail to further invite inappropriate activity in the area.
Dewey Carter, 26330 Noble Road, stated he was not the developer for the property on which he resides.
He also explained the MCWD's role in his previous construction activity in the area and noted with the
proposed development, he preferred to maintain a buffer on the north side of the. project to help with
privacy issues and any potential drainage concerns that could be mitigated. He expressed his desire to
work with City Staff in a timely manner on this project. He further stated three of the five houses would
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PLANNING COMMISSION MEETING MINUTES
June 1, 2004
Page 4 of 8
be built sooner rather than later. While he could empathize with the residents' concerns, he stated he had
done all that he could to work with the systems set forth for previous construction projects. He further
encouraged area residents to speak with him about the current project and he would do his best to resolve
issues of concern as much as possible. He further stated he would continue to work with City Staff so
that information could be shared clearly and concisely with those that had remaining questions. He stated
he appreciated the time the Planning Commission spent reviewing this project.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:55 P.M.
Commissioner Gagne questioned how big the drainage pipes were under Noble Road, and noted concern
for increasing drainage in the area. Regarding the trail to the school, he recommended the trail be paved
and signed with development. He recommended the neighbors call the Chief of the South Lake
Minnetonka Police Department regarding speeding issues.
Commissioner Woodruff stated she was concerned about pond sizing and continued maintenance issues
in the future.
Commissioner White questioned whether the MCWD could specifically delineate the areas about the
wetland. Director Nielsen stated the MCWD needed to send a wetland delineator to the site to
specifically make that determination. Mr. Melcher explained the MCWD's perspective as it related to the
site, stating he believed the drainage would be improved as part of this project.
Commissioner Packard stated she wanted more engineering information about the project.
Commissioner Gniffke stated he wished to see more communication between the MCWD and the City
and residents. He stated the information presented at the last minute seemed to deserve more scrutiny to
make sure all information presented was correct for all parties involved.
Chair Bailey questioned the timeliness of the consultant's reports. Director Nielsen explained the City's
expectations for reporting and how it related to the preliminary plat review process. He also went on to
explain the technical aspects of the consultant's report related to "freeboard" and drainage issues in the
proposed plans.
In response to Commissioner Packard's question, Director Nielsen explained rate control issues related to
pond sizing, and how these issues impacted the Country Club Meadows project.
In response to the Commission's questions, Director Nielsen reviewed the noise and construction hours
for all parties present.
Commissioner White stated she would recommend as many trees as possible be kept adjacent to the
school for the benefit of the new homeowners. She noted the school fencing needed repair, and she also
stated she preferred any potential trail to the school be placed between lots 2 and 3.
Mr. Melcher briefly explained where trees would be saved on the project specifically related to the swale
area.
Woodruff moved, Gagne seconded, Continuing the Public Hearing on this case to the July 6, 2004,
Planning Commission Meeting. Motion passed 6/0.
Chair Bailey recessed the meeting at 8:10 P.M. and reconvened at 8:15 P.M.
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, JULY 6, 2004
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:00 P.M.
Present:
Chair Bailey; Commissioners Conley, Gagne, Gniffke, Packard, and White; and Planning
Director Nielsen
Absent:
Commissioner Woodruff and Council Liaison Garfunkel
APPROVAL OF MINUTES
. June 15, 2004
Gagne moved, Packard seconded, Approving the June 15, 2004, Planning Commission Meeting
Minutes as presented. Motion passed 6/0.
1. PUBLIC HEARING - PRELIMINARY PLAT - SLEEPY HOLLOW WOODS
Applicant: Tradewinds Concepts, Inc.
Location: 5610 and 5650 Grant Lorenz Road
Chair Bailey opened the Public Hearing at 7:04 P.M., noting the procedures utilized in a Public Hearing.
He also explained any items recommended for approval this evening would be placed on the July 26,
2004, Regular City Council Meeting Agenda for further consideration and discussion.
Director Nielsen briefly reviewed the history in this case, noting this Public Hearing was a continuation
from the June 1, 2004, Planning Commission Meeting. He also stated he had tried to contact
Minnewashta Elementary School regarding potential trail access to school grounds, but had not heard
word from school officials on the matter. He went on to explain how new information had been
submitted to address prior issues of concern. Specifically he explained the depths for Lots 3 and 4 had
been increased to 150 feet. The proposed building pads had been placed to maximize tree preservation.
Since the pad on Lot 5 was back further than setbacks required, Director Nielsen stated, particular
attention should be paid to the three trees being preserved in the front of that lot. The pad for Lot 2 had
been moved to comply with the rear yard setback requirement. In addition, the proposed street had been
reduced in width to 24 feet, consistent with City standards, and the street had yet to be named. He
reminded the developer to choose a name that was not too close to any existing street within the Excelsior
Fire District.
Director Nielsen went on to explain the City's engineering consultant, WSB, had addressed the revised
grading, drainage, and erosion control plan. He stated it was worth noting that the drainage swales
proposed on the north and south sides of the site would alleviate surface water runoff to adjoining
properties. To the extent that drainage problems on properties to the north were a result of subsurface
drainage (e.g. perched water table), the plat would have no impact, positive or negative. Furthermore, the
developer had submitted a report from Kjolhaug Environmental Services Company, stating that there
were no jurisdictional wetlands on the site.
Director Nielsen went on to explain the final plat for this project should include drainage and utility
easements at minimum 10 feet along each side of each lot line. In addition, easements should be provided
over the proposed drainage swales and ponding area. He noted the developer had included a bituminous
trail between Lots 2 and 3 in the project. The width of the trail should be reduced from eight feet to six
f. PLANNING COMMISSION MEETING MINUTES
July 6, 2004
Page 2 of7
. feet. Since the trail bent around a stand of trees to be preserved. additional trail easement would then be
necessary on Lot 3.
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The tree preservation/reforestation plan still needed work. While the plan appeared to locate and illustrate
significant trees on the site, many of them were not identified by size and specie. Proposed reforestation
included a series of boulevard trees, located in the public right-of-way. These should be moved onto the
individual lots. Also, the plan introduced a number of Black Hills Spruce, ten of which were located on
the north side of the site. Director Nielsen stated, while he was aware a certified forester had been
involved with the plans, the plans did not include a signature. A final plan should be signed by a forester
or registered landscape architect. The plan should also specify tree sizes, including deciduous trees a
minimum of three-inch caliper, and evergreen trees at least six feet high.
Director Nielsen also stated a letter had been received from Skjervold Law Office regarding opposition to
unrestricted trail access to the Minnewashta School property.
Director Nielsen stated, subject to the suggestions discussed, and those of WSB, approval of the
preliminary plat was recommended. He noted, should this matter be recommended for approval, the
developer must submit a complete final plat, including construction plans and specifications, and
estimates for all site improvements, including reforestation, within six months of the Council's approval
of the preliminary plat.
Charles Melcher, of Quality Site Design representing the applicant, stated a registered forester had been
involved in the plans, and his signature would be added to the plans, as well as a list of trees and sizes had
been supplied. He stated he had conducted a site visit with regard to site drainage and its impact to homes
in the surrounding area. He noted the culvert on the west side of Noble Road seemed to be approximately
half full of dirt, and he believed with that dirt removed, the drainage would respond appropriately in that
area. With regard to the drainage impacts to the houses on the south side of Noble Road, he believed
there had been some retaining wall failure potentially due to improper installation of the wall itself. He
detailed the appropriate process to be utilized in construction of a retaining wall. He stated, in this case,
he believed the drainage to be site specific and if the City would work with the homeowners having
difficulty with drainage, he thought the issues could be resolved. The issues of concern that WSB and
Associates had raised with grading, he believed to be valid and the site plan demonstrated grading plans
in response. He stated overflow plans were in place currently as part of the project, and the path to the
Elementary School had been requested.
John Hanson, 26435 Noble Road, stated he was concerned for the drainage in the area of the project as he
lived on the south side of Noble Road, and he cautioned the developer to have the rate of flow no higher
than current standards as he believed it imperative the drainage from the site flowed appropriately. He
then shared photos of drainage in the area, noting that the site and surrounding area had flooded twice in
the past three years.
Chris Kahlstrom, 26335 Noble Road, stated he believed the City was quite aware of the residents'
concerns about drainage in that area, and stated he had taken video footage of the area and sent it to the
Minnehaha Creek Watershed District for remedy. In response to his question regarding the responsibility
of the drainage in the area, Director Nielsen stated it was the City's responsibility to clear and maintain
the culvert.
William Ruoff, 36265 Noble Road, stated the culvert in the project area frequently overflowed in the
spring thaw. With regard to the drainage and the retaining wall, he believed there was an underground
spring behind the wall that was potentially responsible for contributing to the failure of the wall structure.
He questioned where the first houses to be constructed were to be located on the plans. He also expressed
i'
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.
PLANNING COMMISSION MEETING MINUTES
July 6, 2004
Page 3 of 7
concern for having the trees cut to the property line, noting it would helpful to have some sort of buffer
remaining between the new project and surrounding homes.
Dewey Carter, applicant, 26330 Noble Road, presented a letter to the Commission detailing the drainage
in that area from his property in order to provide perspective to the drainage issues for the project. He
stated because Lot 6 would include the house with a retaining wall, construction would take place on that
lot first in order to give that area the appropriate care in construction since the area was considered the
more delicate area in the project. He stated he would take care of the swale issues on Lot 5 for the
resident to the north. He stated he was adamant about maintaining the trees throughout the lots, and
wanted to maintain a. buffer of approximately 20 to 25 feet from the property lines. He stated he
appreciated all the time and efforts Staff and the Commission had given to this project.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:33 P.M.
Commissioner Packard questioned the negative reactions to a trail to the Elementary School being part of
the project. Commissioner White explained some residents were concerned for inappropriate activities
taking place on the trail or playground area of the school grounds. She went on to question whether the
trail could be moved to a different, perhaps safer, entrance to the school grounds, so that access to the
playground area would be clear to people on the playground. She also requested an entrance, either gated
or walkthrough be part of the plans for the trail access to the school grounds.
Chair Bailey questioned whether Director Nielsen could discuss these issues with the school officials and
let the school decide on the exact placement of the trail within the plans. Mr. Melcher stated that would
not pose a problem to the proposed plans, however, he would like to see the issue addressed prior to the
final plat being approved.
With regard to the walkout style house being proposed on Lot 5, Chair Bailey questioned who would be
responsible for swale maintenance and related easements for the drainage swale and ponding for the
development. He also questioned what repercussions would be had should the perched water table be
disrupted in construction of this project. Director Nielsen explained al homes being constructed should
certainly be built with drain tile. He did not believe the construction should disrupt the perched water
table in this case, as the rate of drainage would not be allowed to increase, only the volume of water
leaving the site.
Gagne moved, Conley seconded, Recommending Approval of the Preliminary Plat, subject to Staff
Recommendations, as well as obtaining direction for placement of the trail to Minnewashta School in
writing, for Sleepy Hollow Woods for Tradewinds Concepts, Inc., 5610 and 5650 Grant Lorenz Road.
Motion passed 6/0.
Chair Bailey closed the Public Hearing at 7:45 P.M., and recessed the meeting at 7:46 P.M. He
reconvened the meeting at 7:48 P.M.
2. 7:15 P.M. PUBLIC HEARING - PRELIMINARY PLAT - SMITH MANOR PARK
Applicant: Smith Partners, Inc.
Location: 5125 Suburban Drive
Chair Bailey opened the Public Hearing at 7:48 P.M.
. Director Nielsen explained the history of the request, stating that Smith Partners, Inc. had arranged to
purchase the lot at 5125 Suburban Drive and proposed to subdivide it into two lots. The property was
zoned R-1C, Single-Family Residential and contained approximately 40,840 square feet of area.
II
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL FOR
ARBOR CREEK
WHEREAS, Paumen Properties (Applicant) has an interest in certain lands within the
City of Shorewood and has applied to the Council for preliminary plat approval of a plat to be
known as Arbor Creek; and
WHEREAS, the Applicant's request has been reviewed by the City Planner and his
recommendations have been duly set forth in a memorandum to the Planning Commission, dated
24 February 2005, which memorandum is on me at City Hall; and
WHEREAS, the Applicant's request has been reviewed by the City's Engineering
Consultant and his recommendations have been duly set forth in a memorandum to the City
Planner, dated 18 february 2005, which memorandum is on file at City Hall; and
WHEREAS, a Public Hearing was held by the Shorewood Planning Commission on 1
March, for which notice was duly published and all adjacent property owners duly notified.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Applicant's request for preliminary plat approval of Arbor Creek is
hereby approved.
2. That such approval is subject to the recommendations set forth in the City
Planner's memorandum, dated 24 February 2005, the recommendations set forth in the City
Engineering Consultant's memorandum, dated 18 February 2005, and the terms and conditions
contained in the minutes of the Planning Commission meeting of 1 March 2005 on file at City
Hall.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD .this 28th day of
March, 2005.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us. cityhall@cLshorewodd.mn.us
MEMORANDUM
DATE:
March 24, 2005
TO:
Mayor and City Council Members
da~
Jean Panchyshyn, Executive Secretary/Deputy Clerku
Craig W. Dawson, City Administrator
Bradley 1. Nielsen, Planning Director
Larry Brown, Director of Public Works
Bonnie Burton, Finance Director
.
FROM:
cc:
.
RE:
APPROVAL OF EXPENDITURE OF FUNDS FOR A DOCUMENT
IMAGING AND RECORDS MANAGEMENT SYSTEM
.
One of the items noted in the 2005 Budget is a Document Imaging and Records Management
System. Several staff-Craig, Brad, Larry, Bonnie and myself-have seen presentations from
three Document Imaging System vendors. Two of the vendors sell Laserfiche, and the third sells
Docuware. Staff believes that the Laserfiche system is by far superior to the Docuware system,
in terms of ease of use and features. I contacted three references from each of the Laserfiche
vendors, and all references indicated they were very pleased with the Laserfiche system, as well
as the service from both vendors. Attached is some information about Laserfiche.
Staff is recommending approval of the Laserfiche Document Imaging System from Cities Digital
Solutions, the firm which quoted the lowest prices. A handout about Cities Digital Solutions is
attached. The recommended system includes Laserfiche software, the annual software
maintenance plan, and a high-speed document scanner. In addition, upgrades to the city's
network server will be necessary. Details are provided below:
.
Benefits of a Document Ima2im~ and Records Mana2ement System
The benefits of a Document Imaging System include the ability to better manage the City's
documents, to be able to quickly search and retrieve documents, and to protect the documents
that are a permanent record of the City from disasters such as fire, floods, tornadoes, etc. A
Document Imaging System would also protect many of the paper documents that are susceptible
to deterioration from human handling, as well as humidity, mold, and other elements that exist in
n
~.1 PRINTED ON RECYCLED PAPER
:/4.. 9 A-
March 24, 2005
Document Imaging and Records Management System
Page Two
.
the current storage environment. Although we do not plan to destroy any permanent documents
immediately, a Document Imaging System could potentially free up space, as we may consider
moving to a paperless system of document storage.
The City's retention Dr02ram for all official documents
The City adopted the General Records Retention Schedule in 1981, which is our guideline for
which documents are permanent and which ones can be destroyed after a specified number of
years. The Retention Schedule was originally developed by the MN State Dept. of
Administration, Information Policy Analysis Division and the MN Historical Society-Archives
Division. It was updated in 2001 by the Municipal Clerks and Finance Officers Association, and
amended in 2003. It is broken down by department/category, and is a very thorough listing of
municipal government records. The General Records Retention Schedule applies to any form of
the record-paper, computer tape, disk, microfilm, optical disk, electronic media, and optical
imaging systems, such as Laserfiche.
Laserfiche Document Ima2in2 Software
The Laserfiche Document Imaging System is widely used in municipal government. It has been
in existence since 1987. Of the document imaging systems in use in municipalities, over 60%
use Laserfiche. The Laserfiche System creates a TIFF image, a non-proprietary, industry
standard image. Laserfiche uses advanced Optical Character Recognition (OCR) technology to
produce ASCII text from scanned documents-ASCII is also an industry-standard format that is
universally "understood" by PCs. ASCII is also non-proprietary. Therefore, using industry-
standard, non-proprietary formats, it is highly likely the documents will be reproducible in the
future.
.
.
In addition to the Laserfiche United Server Software, the proposal includes:
. 3 full-user licenses, which would give 3 concurrent users the ability to work within the
system to scan documents, create file folders, create indexes, and work on the documents,
as well as everything the retrieval-user license provides;
. 3 retrieval-user licenses for searching, printing, e-mailing and exporting documents; .
. 3 snapshot plug-in licenses for importing electronic documents such as MS Word and
Excel to make them fully text searchable and to generate digital images of records.
Snapshop eliminate the need to print a document and scan it into the Laserfiche system;
. 6 E-mail plug-in licenses to send documents from the Laserfiche database by email;
. QuickFields, which provides advanced batch processing and automated indexing tools;
. Laserfiche Plus CD, for publishing to a CD/DVD for document portability, records
retention and disaster recovery;
Other potential future uses of a Document Imaging System may include programming to tie the
system to the City's Geographic Information System (GIS), to enable staff quick access to
property information by simply clicking on a property on the City's map. Another future use
would include Weblink - a module which provides secure document access to remote offices,
clients, and the public, via standard Web browsers. Both of these options are an additional
expense which may be considered in the future. The Weblink module software costs $7,995 and
the Software Assistance Plan fee is $1,590.
.
.
.
.
.
.
March 24, 2005
Document Imaging and Records Management System
Page Three
Annual Software Assistance Plan
An Annual Software Assistance Plan is included for each software item noted above. Council
should be aware that a commitment to provide an annual software assistance plan in the future is
highly recommended in order to receive on-going software service and upgrades. Currently, this
cost is $3,628.
Document Ima2in2 System Hardware
The main Scanner being proposed by Cities Digital Solutions is a Canon DR-9080C high-speed
color desktop production scanner, which scans single-sided documents at 90 pages per minute,
and two-sided documents at 180 pages per minute. It scans up to 11" x 17" size documents and
paper of various thickness. It has a SOO-sheet document feeder and a staple detection system to
automatically stop the scanning process upon detecting a staple in the document. This scanner
comes with a standard 90-day warranty. The proposal also includes a Canon DR-2080C desktop
scanner. This compact desktop scanner would be used for scanning smaller jobs at an individual
workstation. It scans 40 pages per minute, up to 8-1/2" x 14" size documents, and has a 50-page
document feeder.
Software Installation. Consultation and Trainin2
Cities Digital Solutions will provide Administrator Training for software and equipment
administration including set-up, management, maintenance and security; Training for Scanning
Station Users; Training for End-Users; and additional follow-up on-site training sessions within
the first 12 months, if needed. On-going telephone support is included, as well as remote web
assistance, and on-site support is provided if the issue is not resolved over the telephone. Cities
Digital Solutions has indicated that its service response time is a maximum of 4 hours; with the
initial response typically within 1.5 hours.
Reauired Server U02rades
The Laserfiche software program has minimum recommended server requirements. Laserfiche
could be installed on its own server; however, this is not required. The City's Network Service
Consultant, Techies, Inc., is not recommending a separate server, as this would double our costs
in the long-run with having to pay for two server maintenance contracts, and being faced with
replacing two servers every five years.
Techies has indicated we can install and run Laserfiche on our existing server. As our server is
not scheduled for replacement for two years, Techies has indicated that upgrades may be
necessary to our existing server. The items which may need to be upgraded include the memory
(RAM), tape backup capacity, drive storage space, and processor. The estimate for all of the
server upgrades noted above is approximately $6,600.
Document Ima2in2 Proiect Imolementation Plan
The Network Server upgrades will need to be completed prior to installation of the Laserfiche
software. In consultation with Cities Digital Solutions, and myself, Department Directors will
need to determine the file structure and indexing system set-up. Staffwill receive training on the
Laserflche software and equipment administration, including set-up, management, maintenance
and document security. Using the Records Retention Schedule, our document scanning needs
will be prioritized. As most of the scanning will be done in-house by staff, I will work to
March 24, 2005
Document Imaging and Records Management System
Page Four
.
coordinate/schedule the use of the high-speed scanner and implementation of the project.
Training sessions will be scheduled for the scanning station users first, and then for the end-
users. Our goal would be to have a good portion of the scanning completed in 2005.
A summary of the three quotes are as follows:
Cities Digital Crabtree AMI Imaging
Solutions Comoanies, Inc. Systems, Inc.
Laserfiche Laserfiche Docuware
Software base price 13,980 13,980 13,720
Software Assistance Plan 3,628 3,628 3,044
Hardware - Scanner( s) 6,495 6,000 7,239
Training and Installation 750 3,500 3,800
Sales Tax 1,379 1,347 1,402
Laserliche Total $26,232 $28,455 $29,205
Server Upgrades $6,600 6,600 6,600
Total Cost $32,832 $35,055 $35,805
.
.
CITY COUNCIL ACTION
Staff recommends that the Council authorize
. Expenditure of Funds for the Laserfiche Document Imaging System from Cities
Digital Solutions and Network Server Upgrades in the amount up to $30,000 from .
the General Government/City Clerk Fund; and
. Expenditure of Funds for Server Upgrades in the amount up to $3,000 from the
Council Contingency Fund
.
LAS E R Fie H E@
DOCUMENT IMAGING & MANAGEMENT
FOR LOCAL GOVERNMENT
Access mission-critical records on demand
.
Simplify retention schedule managem~_~~
Streamline legislative processes
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Universal Accessibility & Long-Term Records Preservation
Setting the standard in local government document imag-
ing and management, LaserFiche helps thousands of gov-
ernment bodies around the world meet the challenges of
21 st-century public service.
Consider your growing workload. Responding to
demands for instant access to public records. Keeping
those records secure and accessible for the future.
Maintaining archives of E-size maps and drawings, and
providing fast, simultaneous access to engineers and
emergency personnel. Preparing and distributing Council
meeting agendas and minutes. Disaster recovery planning.
As you face these issues in the Clerk's Office, in Public
Works, in your Police and Fire Departments - through-
out local government - what is the impact of paper and
microforms-based records management on budget, pro-
ductivity, disaster preparedness and quality of service to
citizens and staff?
'We were about 20% automated when I began here. We had an
antiquated retrieval system that took a very long time, nowhere near
the level of service I wanted to give our citizens. With LaserFiche, we
are 99% automated."
Valerie Burrowes, City Clerk
Sacramento, California
Consider the Costs
. Labor spent responding to public information requests
. Time-consuming. document retrieval from records
rooms & offsitestorage
. Adhering to. records. retention schedules and ensuring
timely destruction of expired records
. Compiling, approving and distributing agendas
. Preserving mission-critical public records over the
long term
. Difficulty controlling access to and distribution of
sensitive records
. The cumulative impact on your budget, productivity
and quality of public service
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Consider the Potential
. Save time and labor with dynamic Web publishing
. Retrieve records instantly with Intelligent Search .
capabilities
. Simplify retention schedule management with portable
volumes
. Streamline legislative management processes
. Guarantee future accessibility of public records with
digital archiving
· Protect records integrity with comprehensive security
measures
. The cumulative benefits of maximizing efficiency and
improving service to your citizens
"I received a request yesterday from the state retirement board for all the payroll records on an employee who started here in 1977. we.o
send a Clerk up to the attic. It was about two hours'work.lfwe'd had it on LaserFiche, the Clerk could have tapped a few keys and handed it to
me in less than a minute."
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Mamaroneck, New York
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Real-VVorld Benefits Throughout Departments
. Tools for Wide-Scale Success
High-volume scanning in the Clerk's Office. Fast access to
historical building plans for engineers. Distributing case files
in the Police Department. A successful multi-department
implementation depends on the solution's capacity to
deliver enterprise-class document management with the
flexibility to serve departmental needs. Built upon fifteen
years of dedication to local government needs, LaserFiche
solutions handle departmental challenges while also
accommodating desired levels of centralization:
laserFiche Quick FieldsTM provides comprehensive
document capture and data extraction, forms processing
and the ability to reprocess documents in existing data-
bases. Quick Fields is also the key to distributing docu-
. ment processing and consolidating access to disparate
information repositories.
laserFiche Web Access™ allows Web-based access to
core document man~gement functions. Users participate
in workflow and manage routine tasks such as approving
agenda items from within a familiar browser interface.
.
The laserFiche Workflow SuiteTM streamlines repeti-
tive document handling with automated routing, email
notifications and audit trail reporting for maximum pro-
ductivity and accountability.
.
laserFiche PIUS™ CD publishing complements home-
land security initiatives with simplified disaster recovery
and operations continuity.
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LaserFiche Web Link provides
improved public service and more
efficient communication with staff.
More Efficient Document Management
LaserFiche manages large numbers of documents - build-
ing plans, police reports, meeting minutes, digital video and
audio files - efficiently and easily. Reduce or eliminate mis-
filing, costly reproduction and distribution methods and
other paper problems that impede information sharing
within and among departments. LaserFiche's easy-to-use
document management capabilities directly address these
problems in contemporary government departments.
· Manage document repositories from desktop
workstations
. Maintain preferred procedures with customizable
folders and index fields
· Index electronic and image-only documents such as
maps and drawings with customizable templates
. Synchronize service bureau output and manage
retention schedules witt) portable volumes
· Ensure long-term records preservation with digital
archiving
. Reduce clerical labor and mistakes with automated
OCR and indexing
· Reduce storage space needs with digital media
· An intuitive interface cuts training time
. Department heads administer most LaserFiche functions
. Wireless compatibility delivers crucial information to
emergency first-responders and other field personnel
Faster Information Retrieval
The LaserFiche Intelligent Search retrieves documents
instantly, allowing departments to find and distribute
information with unparalleled speed.With the flexibility of
full-text and customizable index field searches, LaserFiche
keeps documents accessible on demand to decision-makers.
· Access documents on demand with LaserFiche
Intelligent Search
. Unlock your documents with full-text searches
· Combine searches to pinpoint relevant documents
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LaserFiche Agenda Manager
automates time-consuming
agenda preparation, approval
and distribution processes.
Streamlined Legislative Management
labor-intensive planning of regular meetings for councils and
other bodies impacts personnel in every department. Last-
minute changes, gathering approvals and preparing minutes
consume staff hours and result in massive paper handling
and storage burdens. laserFiche Agenda Manager™ automates
agenda compilation and approval workflow for efficient
agenda building, faster high-volume distribution and easier
posting of agendas and supporting materials to the Web.
. Ease the agenda item compilation process with
automatic notifications to contributors
. Faster agenda report approvals with automated
document routing
. Reduce costs and relieve paper burden with efficient
electronic distribution
. Improve public service with instant Web availability for
citizens and the media
. Simplified minutes preparation and distribution
"Our LaserFiche document management system was working so well
for City Hall, we decided to try it in the Police Department It took
half an hour to get LaserFiche working with the law enforcement
CADIRMS system. With a little creativity, you can tie LaserFiche into
just about any records management system. Next up for us, the pub-
lic will be able to access all LaserFiche documents relating to a prop-
erty by accessing a map and clicking on a land parcel."
Steve Senkle, Information Systems Manager
Claremont, California
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An E-Government Solution:
Dynamic Web Publishing
As more citizens demand instant access to public informa.
tion, local government needs an efficient, cost-effective
Internet solution. LaserFiche WebUnkTM is an e-govern-
ment solution that provides a secure way to publish doc-
uments on an intranet or the Internet. Multiple depart-
ments, remote offices and the general public can search
budget information, public safety guidelines and the
municipal code without increasing your staff's workload.
. Efficient Web publishing without HTMl coding
. Improved staff and public access to information
· Your digital archive remains secure - records
management officials maintain complete access control
. Easy customization to match look and feel of existing
Web sites
. Platform independence provides widespread access via
standard Web browsers
Rapid Deployment & Simplified
Technical Administration .
Scalability allows local governments to budget for depart-
mental installations and then expand organization-wide,
minimizing implementation risks. Support for multiple
servers and databases allows administrators to configure
separate databases for individual departments while main-
taining a controlled overall information repository.
Databases can reside in separate physical locations ~
can be protected with individualized security measures.
. Open architecture simplifies integration with standard
municipal applications such as GIS and others used in
Finance, Human Resources, Public Works and Public Safety
. Non-proprietary file storage formats maintain future
accessibility
. Configure access and feature rights by users and groups
. leverages COM (Component Object Model) technology
to facilitate customization
. Support for industry-standard Microsoft~ SQL ServerTM I
simplifies integration and delivers maximum scalabilit~
. International solution provider network delivers loca'-!'
implementation, training and support services i
. LaserFiche at Work in Local Government
.cal government agencies and departments use high-
eed scanners to capture budgets, maps, employee
records, the municipal code, police reports - documents
of varying types and sizes - into single or multiple
LaserFiche databases. You can also import text files and
other electronic documents, including digital audio and
video files, with automated import tools or simple drag-
and-drop actions.
Comprehensive enterprise-level security safeguards your
digital archive with individualized protective measures for
specific departments. Original documents can be removed
or destroyed. Digital backups can be stored safely off-site.
Authorized personnel then search and retrieve docu-
.ents instantly with LaserFiche's Intelligent Search. Users
.w, print and email documents from their desktops.
Documents may also be archived to CD-ROM or dynam-
ically posted to your intranet or the Internet without
HTML coding.
Consider, for example, the costs of providing hardcopy
maps and plans to engineers and public safety personnel:
. What are the physical storage costs for large-format
maps and drawings?
. How much staff time is lost searching for documents in
file rooms or offsite storage?
. How long must engineers and first-responders wait for
mission-critical plans?
. What are the dangers to historical drawings from
repetitive handling?
. What are the cumulative costs in terms of budget, staff
hours and quality of public service?
Now consider fulfilling those demands with a LaserFiche
document imaging and management solution:
. Scan historical maps and import AutoCAD files into a
secure digital archive
. Index maps and drawings with customizable templates
for precision retrieval
. Engineers gain instant access while reducing paper
reproduction costs and alleviating the retrieval burden
on Planning Department staff
. Field personnel access critical information immediately
on-site from wireless-enabled laptops
Designed for rapid deployment, scalability and seamless inte-
gration, this is just one example of the efficiency and produc-
tivity benefits LaserFiche delivers across local government.
'What I like most is that crews can start fixing problems immediately,
without waiting for somebody to go to a remote office and look for
documentation. Before LaserFiche, [locator} cards went missing, often
just as they are needed to repair a major disaster such as a ~ood."
John Whelan, Supervisor, Works & Emergency Services Staff
Toronto, Canada
LaserFiche Solution Suite
Your Next Step
Call 800.985.8533 or 562.988.1688 for details on LaserFiche
solutions or to arrange an on-site demonstration. Also visit
www.laserfiche.com/localgov or email info@laserfiche.com
for more information or to request a free demo CD.
About LaserFiche Solutions
LaserFiche has pioneered high-volume document imaging
and management solutions since 1987. Dedication to cus-
tomer-driven innovations has built a suite of products and
services that address organization-wide document manage-
ment needs from executive, information technology and
end-user perspectives. LaserFiche solutions manage mis-
sion-critical information in over 19,000 municipalities, coun-
ties, state and federal agencies, educational institutions, finan-
cial services firms and other public and private sector
organizations around the world.
.
.
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@2003 Compulink Management Center, Inc.
All rights reserved. LaserFiche is a division of Compulink Management Center, Inc.
LaserFiche is a registered trademark of Compulink Management Center, Inc. All
other trademarks are properties of their respective companies. Due to continuing
product development, product specifications and capabilities are subject to change
without notice. Printed in the USA. Item No. 7227.
3545 Long Beach Blvd.
Long Beach, CA 90807 USA .
Tel: (562) 988-1688 http://www.laserfiche.com/localgo
Fax: (562) 988-1886 info@laserfiche.com
,
. V AR of the Month
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Cities Digital Solutions
htto://www.citiesds.com
February 2004
Cities Digital Solutions of Woodbury, MN, opened its doors in 2001 as a
"beginning to end" solutions provider. "We take customers from the
disarray of records mismanagement, to a compliant records
management system by offering them scanning and integration
services," said the company President Patrick Welsch.
When the company's service bureau started losing paper conversion jobs to LaserFiche resellers, Welsch
took notice. According to Welsch, LaserFiche was literally "dwarfing the competition," in his company's
region. He also got an earful from his clients, many of whom were LaserFiche enthusiasts. ''We figured
that with a partner like LaserFiche we were bound to be successful."
The company decided to become a LaserFiche reseller in June of 2002 and made it to the LaserFiche
Winners Circle in their first full year as a reseller. .We really enjoy selling LaserFiche. We have focused all
of our energies on bettering and widening our services to support of the LaserFiche product and our
customers. We have only retained other products and services that complement LaserFiche."
Cities Digital's principal markets are municipal, financial services and manufacturing. The company's
largest installation is in the City of St. Paul's Police Department. This sale started with a meeting of a city
council member at a tradeshow. The Department is planning a major expansion upon completion of
Phase 1 of their LaserFiche installation.
Welsch said he believes training is the most important element in offering a complete solution to
customers. "The key to good customer service is making sure the customer understands the product,"
said Welsch. "We spend what some might consider an excessive amount of time training our customers.
We believe that a well trained customer reduces support calls by a substantial percentage. It also
increases the use of the product, which in turn, creates more demand for the product."
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CITY OF SHOREWOOD
CITY COUNCIL MEETING
March 28, 2005
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
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