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120604 CC Sp AgP . . ~:~. -'; . . CITY OF SHOREWOOD CITY COUNCIL SQCIAL MEETING MONDAY, DECEMBER 6, 2004 AGENDA 1. CONVENE SPECIAL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:15 PM Mayor Love_ Gatfunkel_ Liz6e _ Zerby _____ Turgeon _ 2. TRUTH IN TAXATION PUBLIC HEARING (Att... 2005 Proposed Budget Documents) A. Staff Presentation B. Public Hearing C. Council DeliberationlDecision to Reconvene 3. ADJOURN No action will be taken during this meeting. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cltyhall@cLshorewood.mn.us . . .CITY OF SHOREWOOD, MINNESOTA . 2005 PROPOSED ANNUAL OPERATING BUDGET TRUTH-IN-TAXATION PUBLIC HEARING December 6, 2004 . ft ~~ PRINTED ON RECYCLED PAPER . CITY OF SHOREWOOD 2005 PROPOSED BUDGETS TABLE OF CONTENTS PAGE INTRODUCTION Budget Message 1-6 SUMMARY INFORMATION Preparation Calendar for 2005 Budget .7 Summary of Proposed 2005 General Fund Budget 8-9 Organizational Chart 11 . GENERAL FUND Revenues Summary of Proposed 2005 Revenues 15 Expenditures Summary of proposed Expenditures 17 . DepartmsntaJBudgets 41110 - Mayor and Council 18-19 41300 - Administration 20-21 41400 - City Clerk 22-23 41410 - Elections 24-25 41500 - Finance 26-27 . 41600 - Professional Services 28-29 41910 - Planning and Zoning 30-31 41940 - Municipal Building - City Han 32-33 42100 - Police 34-35 42200 - Fire Protection 36-37 42400 - Protective Inspection 38-39 42700 - Animal Control 40-41 43010 - City Engineer 42-43 43050 - Public Works Service 44-45 43100 - Streets and Roadways 46-47 43125 - Snow and Ice Removal . 48-49 43160 - Traffic Control/Street Lighting 50-51 43200 - SanitationlWaste Removal/Weeds 52-53 43250 - Tree Maintenance 54-55 . 45200 -Parks and Recreation 56-57 .. . CJTY OF ' SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331.8927,. (952) 474-3236 FAX (952) 474-0128 . www.cl.shorewood.mn.us · cltyhall@~i.shorewood.mn.us .' December 6, 2004 ' Honorable Mayor and City Council Members Residents of the City of Shorewood . INTRODl1CTION We are pleased to. present to you the proposed City of Shorewood 2005 Annual Operating Budget. This document, after adoption by the City Coun~i1, becomes the ,guide for- the delivery of services to the residents of the City in the comlng year. The budgetS 'anticipate the level of . funding n~cessary to provide these s~rvices. ' . The general approach to the proposed budget has been to restore funding to traditional levels, to address matters that h,ave been de~eIIed, and to make additions thl:}.t will enhance productivity ,and effectiveness. The budget requests included are the result of careful consideration by staff, guided by the direction provided by the City Council at its budget work-sessions in June, August, and October. Shorewood provides essential services at a very reasonable cost, with a very lean budget and ~nimal staff. 2005 BUDGET REVENUE ffiGHLIGHTS Levy Limits " The City is ;not subject to levy limits for Pay2005. However, the City Council requested that the 2005 levy be limited to a 12% increase from the 2004 amount of $3,420,229. Therefore, the 2005 Proposed Budget recommends a property tax levy of $3,830,656; an increase of $410,427. A porOOI1. of the 2005 levy will include the debt service payments that are made annually to fund the new public safety buildings. For 2005, Shorewood's share of this special levy amount is estimated to be $496,000. . IT. 's~ PRINTED ON RECYCLED PAPER 1 2005 Proposed Budget & Levy Page 2 of 5 Fund Transfers .,'" ~ Transfers to Capital hnprovement Funds: The proposed 2005 budget includes the folloWing . transfers, which will restore the reductions that resulted from severe levy limits for 2004: . 2005 2004 2003' Equipment Replacement Street Reconstruction Park Capital Improvement Trail Capital Improvement Public Facilities Land & Open' Space Stormwater Management $116,000 311,000 ~O,OOO o 50,000 5,000 25.000 $517.000 , $50,000 183,500 10,000 o 50,000 5,000 25.000 $323.500 $70,000 200,000 30,000 . ~8,650 35,000 o 30.000 $393.650 Other Funding Sources ;[:n. addition to the levy, the 2005 budget also contemplates other sources of funding such as fees, . licenses, and permits. For Pay2005, these amounts are expected to remain stable from last year. .2005 BUDGET EXPENDITURE lllGm..IGHTS Most of the changes in the 2005 budget will be incremental for the continuing cost of doing business. Significant changes in the proposed 2005 budget include: Poooo . The City Council authorized funding of Shorewood's contribution to the 2005 South Lake. Minnetonka Police Department Budget at just under $700,000 and this is the amount used in the proposed budget. Jiire . The budget for the Excelsior Fire District has been approved by the majority of cities and Shorewood's resulting contribution will be $470,025,which includes $240,358 for operations . and $229,667 for the facility lease payments. Preliminary estimates for services from the Mound Fire Department are $16,060 for operations, and $7,625 for facilities, or a total of $23,685 Park & Recreation The Park & Recreation proposed 2005 budget includes the following: a $30,000 allocation again for a contract Park Coordinator position; $6,500 for Senior Community Services; $2,000 for summer outdoor ,concerts; and a transfer of$10,OOO to the Park Capital Improvement Fund. ' Public WorksIEngineering A major change in the Public Worb department is proposed, and has already been' discussed by Council. The function of the Director of Public W orkslCity Engineer would be restructured to have a separate City Engineer position reporting to the Director of Public Worb. 2 . . . . . . 2005 Proposed Budget & Levy Page 3 of 5 The combination of the City taking responsibility for the water and sewer utilities in-house, Homeland Security and NPDES Phase II requirements, and the ever-increasing federal and state mandates that the City must perform, has created a span of responsibility that is beyond what one position can handle effectively. When the City assumed responsibility for services formerly provided by Munitech, Inc., one position was added in public works maintenance for about the same cost. The position of public works superintendent has been vacant for the past few years. Essentially, the proposed separate City Engineer position brings the total number of positions in the Public Works Department to what existed in 2001. While the proposed budget includes approximately $90,000 for salary and benefits for this position, this same amount would be needed under a contract engineer arrangement if such a decision were made. Employee Pay Pl~ and Benefits The proposed Employee Pay Plan provides for 2.00% salary adjustments in January and July, Several employees are scheduled to receive "step" increases. Health insurance premiums are estimated to' increase 12% for 2005. In addition, staff has budgeted funds to upgrade the employee short-term disabilitybenefit and life insurance benefits. Therefore, for budget purposes, the City's monthly maximum contribution for it;lsurance costs would increase from $600/month to $680/month per employee. Information Technology . The 2005 proposed budget includes funds for tech:nology and communications, incluQ.ing needed . replacement of three (3) computers based on a computer equipment repiacement schedule. There are funds designated for computer software upgrades. This budget continues the regular monthly maintenance visits from Techies, Inc., for routine maintenance of the network computer system. Document Retrieval System Staff has been reviewing information technology that will bring a paper-less office closer to reality. This system would allow all of the City's documents to be stored in an archival approved digital form. The transition to this form will take a few years of ,scanning documents, but there is an initial investment to set up the system in the correct way. An amount of $30,000 is included in the proposed 2005 budget. City Council The City Council will have at least two new members in 2005 as a result of changing to a ward system of representation. Funds have been budgeted for all council-members to attend training for elected officials put on by the League of Minnesota Cities. Funds are also included for a Coutlcil/staff retreat with a facilitator. Lastly, the 2005 budget contemplates a pay adjustment for the Mayor and Council-members. The '2004 Elected Officials Salary Survey' , provided by the A.MM:, shows the average salary for cities with less than 10,000 population to be about $3,000 annually for council-members and 3 2005 proposed Budget & Levy Page40fS $3,600 annually for the Mayor. Accordingly, funds were budgeted at this level and on October 11,2004, the City Council adopted an ordinance setting the new salaries. 2005 ENTERPRISE FUND mGHLIGHTS Water Budget The ,Wate! Fund budget is comprised of two parts: the Water Debt Service budget and the Water Operating budget. The 2005 Water Debt Service budget includes payments for the existing bond issues and the anticipated 2005 issue which will finance major water and well improvements in 2005. These debt service payments are programmed at approximately $356,000 and will be paid for by a transfer from the Water Operating budget. The 2005 Water Operating budget revenues are projected at $1.738 million while eXl?enses (including depreciation) are forecast at about $1.8 million. Proposed capital expenditures to be funded from 2005 bond proceeds include: Amesbury Well enhancements; Badger Well House reconstrUction; Woodhaven Interconnection; Radio Read project; SE Water Tower Painting. In order for the Water Funds to be self-supporting, to assure the system can provide for improvements, and to preserve fund balance at current levels, a three-year step approach to water rate increases was discussed and approved by the Council several years ago. . Based on that plan, the final scheduled increase would change the base rate in 2005 from $30 to $35 for up to 10,000 gallons; and remain at $2.9511000 gallons for 10,000-50,000 gallons ~sage; and $3.75/1000 gallons for 50,000 + gallons usage. There are currently approximately 1,225 water connections that use an average of 30,000 gallons per quarter. The proposed 2005 increase would generate and additional $25,000 in annual revenue and the average quarterly bill (30,000 . gallons) would increase from about.$89 per quarter. to $94 per quarter. Sanitary Sewer Budget The City currently has about 2,800 connections to its Sanitary Sewer System. The Sanitary Sewer Fund has a substantial fund balance that has enabled itto be used to fund projects such as the Gideon Glen land acquisition. This loan is being repaid on schedule from the Stormwater Management Fund. Staff is not recommending any additional rate increases at this time. Proposed operating revenues and expenditures for year 2005 are contemplated at approximately $873,500. In addition, capital improvements of approximately $247,000 are planned. Capital improvements for year 2005 include refurbishment of Lift Stations 15 and 17, and the purchase of a sewer camera, Trailer Jetter, and portable generator. In addition, funds have also been designated for Inflow & Infiltration Control and Reduction projects ($25,000). Stormwater l\{anagement Budget The 2005 Stormwater Management Budget draft contemplates revenues and expenditures of about $379,000. This includes operations and debt service payments for the Gideon Glen land acquisition. Capital improvement projects anticipated include the Gideon Glen Drainage Project ($183,300) to be funded with grant proceeds by the MCWD; Boulder Bridge Storm Lift station improvements ($88,000) to be funded with special assessments; and the Glen Road Drainage 4 . . . . . . . . . . 2005 proposed Budget & Levy PageS of5 Improvement project. The Council will recall that a small increase in rates was implemented for 2003. Staff is not recommending any additional rate increases at this time. . Recycling Budget . The Recycling Budget draft contemplates revenues and expenditures of about $117,220. The City anticipates again receiving approximately $21,640 from Hennepin County Grant Funds. We note that the number of households participating in the recycling program remains stable at ab9ut 1,100 households per month. Staff does not recommend any additional rate increases at this time. Liquor Operations Budget . The City optimistically anticipates reasonable profit levels at its two current operating municipal stores. However, the 2005 budget has been prepared very conservatively, because of potential competition that is under development in the Tonka Bay shopping center as of this writing. Waterford (Store No.1) During 2003, the City was successful in substantially reduciI).g the lease rental rates and this store is ~orecasted to show a small operating profit for 2005. Shorewood Plaza (Store No.2) Lastly, during the coming year, the Shorewood Plaza location has been positively impacted by its relocation wit\1in the mall and the completion of the Cub store. The 2005 budget for this store reflects continued profitability. -The Liquor Committee reviewed the Liquor Operations budgets at its October 25 meeting and the committee recommends approval of the budgets by the City ~ouncil. CONCLUSION . The 2005 Budget and levy were prepared according to the priorities and direction from the City Council. Staff believes the budget all~cates the resources necessary to continue to provide quality services to the residents of Shorewood. . Respectfully submittedt ~~ Bonnie Burton Finance DirectorlTreasurer 5 .' . en . . .. . . . Date 06/28/04 07/15/04 . 07/23/04 07/26/04 . . . 08/09/04 08/20/04 08/23/04 09/13/04 09/15/04 . . . 10/25/04 ..w, . .', . CITV OF SHOREWOOD Year 2005 Budget Schedule '. .. Des;crlption Budget work-session (Council-and Staff) Budget worksheets distribute~ to staff and department ~eads. -:!- . '1'-" Completed budget worksheets due from staff. CIP Budget work-session (Council and Staff) General Fund Operating Budget draft work session (Council and Staff) Preliminary b~dget completed.:' . . .'. . Regular Council meeting: Budget work-session, if necessary. Regular Council meeting.' Council adopts 2005 preliminary budget and levy. Proposed budge.t and levy must be adopted and certified to County Auditor by this date. State form Payable 2005 PT Form 280 also to be submitted. Enterprise fund budget work-session (Council and staff) 11/20-11/24 Counties to mail Notice of Proposed Pr~perty Tax by this date. 11/24/04 12/06/04 12113/04 12/13104 12129/04 Regular Council meeting. Final budget and levy to be adopted. Final levy and budget must be certified to the County Auditor by this date. State forms Payable 2005 Property Tax Levy Report and PT Form TNT2005 al~o due. '. " ::_- 7 8 . 9 .- o . . ., . . . . . . . CITY OF SHOREWOOD ORGANIZATION CHART ;(PINT POWl'RS ORGANIZATIONS POuce - Sl.MPD fIRE- EXCELSIOR FIRE DISTRICT l.MCC -l.ake Mlnnetanka Communlcatlons Commission l.Moo _l.ake Mlnnetanka eonservatlon District ..... ..... ACCOUNTING CLERK ------------------ personnel/HR AccounUn9 Payroll Inveslmen\$ UUIlIl' BIIUng Aco\$. Payable AcCts. Receivable Special Assessmen\$ BudgeUng MIS purchasing UQUOR STORE MANAGERS UQUOR STORE SALES CLERKS ------------------ Off-Sale ReIaR RECEPTIONISTI PARK SECRETARY SECRETARYI RECEPTIONIST COMMUNICATIONS TECHNICIAN ------------------ General Government Ucensln!l adona Records Legal Publicatlona PublIc InfonnaUon Cable TV FranchISe PLANNING ASSISTANTS BUILDING OFFICIAL ------------------ Planning ZonIng AdmtnlstraUon Propert,y R_rd- InapecUon ASSESSOR- RECYCUNG - ANIMAL CONTROL- ANIMAL IMPOUNO- ARE (islands - gpNTRACTEO SFRVICES . HENNEPIN COUNTY EZ RECYCLING CITY OF ORONO PAWS. CLAWS & HOOVES MOUND . ~DVISORY BOARDS PARK COMMISSION PLANNING OOMMISSION LIGHT EQPT.' UTluTY MAlNT. OPERATORS ------------------------------ BuIldIng and Grounds engineering sarvloes Tree Malnlenance projeclMgmt Park MaIntenance Water Maintenance SlreetMalntenance sewerMalnrenanoe Equipment Maintenance SanilaUon/VVeeds stonnwater system Street UghUng park PlannIng IRecreaUen programs ..... .,.. . . . . . CITY OF SHOREWOOD . GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2005 PROPOSED BUDGET Actual Adopted YTD Sept Requested Proposed Adopted $ % REVENUES 2003 2004 2004 2005 2005 2005 Change . Change Taxes General Property 2,965,830 2,907,997 1,591.490 3,333,864 3,333,864 425,867 14.64% Fiscal Disparities 106,023 0 58,609 0 0 0 Special Levy 0 512,232 0 496,792 496,792 (15,440) -8.01% Total Taxes 8,071,853 8.420,229 1,650,099 3,830,656 3,880,656 0 410.427 12.00% License/Permits Rental Housing 130 100 1,380 100 100 0 0.00% Tobacco 2,250 2,500 1,750 2,500 2,500 0 0.00% Alcoholic Beverages 8,450 8,150 8,200 8,200 8,200 50 0.61% Others-Business 3,394 2,000 935 2,000 2,000 0 0.00% Building Permits 814,684 175,000 162,434 180,000 180,000 5,000 2.86% .ree Trimming Ll~enses 510 300 30 300 300 0 0.00% og Licenses 4,806 2,500 2,661 2,500 2,500 0 0.00% Others-Misc. 700 1,417 100 500 500 (917) -64.71% Total License/Permits 334.424 191,967 177,491 196,100 196,100 0 4,133 2.15% Inter-governmental Revenues state Aids Local Government Aid 0 0 0 0 0 0 0.00% . HAC A 0 0 0 0 0 0 .. Mkt Value Credit Aid 0 0 0 0 0 0 PERA Aid 5,173 4,751 0 5,000 5,000 249 5.24% MSA Road Aid 60,609 55,000 38,368 60,000 .60,000 5,000 9.09% Total state Aids 65,782 59,751 33,368 65,000 65,000 0 5,249 Total Inter-governmental 65,782 . 59,751 33,368 65,000 65,000 0 5,249 8.78% Charges For Service General Government 20,367 8,000 9,965 8,000 8,000 0 0.00% . Engineering (8,012) 10,000 5,136 9,265 9,265 (735) -7.35% Recreation 36,334 17,000 31,108 25,000 25,000 8,000 47.06% Total Charges For Service 48,689 35,000 46,209 42,265 42,265 0 7,265 20.76% Fines & Forfeits 88,949 60,000 53,277 62,000 62,000 2,000 3.33% Misc. Revenues 89,343 125,000 56,140 125,000 125,000 0 0.00% Transfers From Other Funds 0 0 0 0 0 0 0 From Liquor stores 30,000 30,000 0 50,000 50,000 20,000 66.67% Total Transfers 30,000 30,000 0 50,000 50,000 0 20,000 66.67% Total Revenues 8,729,039 8,921,947 2,016,584 4,871,021 4,871,021 0 449,074 11.45% Other Funding Sources 0 0 0 0 0 0 0 Total Revenues $3,729,039 $3,921,947 $2,016,584 $4,371,021 $4,371,021 $0 449,074 11.45% . 15 CITY OF SHOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2005 PROPOSED BUDGET . TAXES: Taxes - The City levies property taxes to finance the general operating fund which provides municipal governmental services Fiscal Disoarities . Received with taxes above.. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commerctalfindustrial growth. A percentage of commercialflndustrial taxes are pooled and distributed and distributed to communities in the metrololitan area. . Soeclal Lew -In addition to levy limits, this special levy is for Shorewood's share of the debt service for the public safety bldg. LICENSE/PERMIT FEES: Rental Houslna License Fees - License fees for rental housing units. License is valid for a term of three (3) years. L1auor License Fees' " Other Business LIcenses - Fees for refuse hauler and tree trimming licenses. Buildlna Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. ~~" . Other Non-business - Horse permit and alarm permit fees. INTERGOVERNMENTAL REVENUE: Local Government AId. - the continuance of the discontinued Local Performance Aid. LGA is discontinued as of 2003. Homestead and Aarlculture Credit Aid <HACA). A State credit which reduces the tax levy. HACA .Is discontinued as of 2003. Local Performance Aid (LPA) - A State aid passed In the 1996 legislature which is given to . jurisdictions which certify that they are either developing or have already incorporated the use of performance measurements in their budgeting process. This aid Is discontinued for 2000. . PERA Aid - A State aid approved In the 1997 legislature to fund an mandated Increase of 0.70% In the rJISA Road Aid - Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads. CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment searches, map sale, planning fees Enalneerin!:l . Fees charged to other City funds and developers for engineering services. . Recreation - Fees charged to Freeman Park Foundation for park maintenance and Crescent Beach charges. . FINES & FORFEITS - Fines Imposed for traffic & ordinance violations. MISC. REVENUES. Revenue from a variety of sources such as Interest Income, dry hydrant charges, cellular antenna rental and other miscellaneous revenues. TRANSFERS FROM OTHER FUNDS. For 2005, transfers from liquor funds. FUND BALANCE. Fund Balance allocated for 2005 budget purposes. . 16 .' Intergov't Revenue 20/0 Licenses & Permits 4% . . . . CITY OF SHOREWOOD PROPOSED 2005 GENERAL FUND REVENUES Fines & Forfeits 1% Charges For Service 1% Tsfrs & Misc 4% . Property Taxes 85% . Public Works 190/0 . . . . CITY OF. SHOREWOOD PROPOSED 2005 GENERAL FUND EXPENDITURES Capital Tsfrs 12% Other Public Safety 3% Fire 11% General Gov.t 280/0 Police 22% CITY OF SHOREWOOD GENERAL FUND SUMMARY OF EXPENDITURES & TRANSFERS OUT . 2005 PROPOSED BUDGET Actual Adopted YTO Sept Requested Proposed Adopted $$ % 2003 2004 2004 2005 2005 2005 Change Change Expenditures General Government Mayor and Council 93,693 103,664 38.241 113,493 113,493 9,829 9.48% Administration 104,539 133,723 87,043 144,444 144,444 10,721 8.02% General Government 173,689 189,647 118,385 233,235 233,235 43,588 22.98% Elections 6,006 32,094 658 600 600 (31,494) 100.00% Finance 127,064 165,686 129,507 194,684 194,684 28,998 17.50% Professional Services 169,394 190,000 109,455 192,000 192,000 2,000 1.05% Planning and Zoning 146,953 149,740 112,568 161,853 161,853 12,113 8.09% Municipal Building 128,146 166,850 68,811 170,015 170,015 3,665 2.20% _ Capital Tsfr: Offc. Equip. 89,600 50,000 0 50,000 50,000 0 0.00% . General Government 1,039,084 1,180,904 664,668 1,260,324 1,260,324 0 79,420 6.73% Public Safety Pollee 609,992 947,102 703,188 974,550 974,550 27,448 2.90% Fire Protection 293,029 481,629 361,232 493,710 493,710 12,081 2.51% Protective Inspection 86,958 108,146 71,820 111,803 111,303 3,157 2.92% Animal Control 19,900 23,500 15,861 24,000 24,000 500 2.13% . \ Public Safety 1,009,879 1,560,377 1,152,101 1,603,563 1,603,563 0 , 43,186 2.77% Public Works City Engineer 101,582 120,467 82,020 140,941 140,941 20,474 17.000/ Public Works Services 225,940 281,516 172,120 379,195 879,195 97,679 34.700, ~Capitall'sfr: Equip/Strmwtr 105,000 75,000 0 141,000 141,000 66,000 88.00"1 streets and Roadways 104,045 164,959 97,050 174,000 174,000 9,041 5.480, -Capital Tsfr: Street Imprvs. 200,000 188,500 0 311,000 811,000 127,500 69.48~ . Snow and Ice Removal 40,013, 63,392 29,427 64,817 64,817 1,425 2.25~ Traffic Control/Street Lights 84,478 40,250 22,584 40,000 40,000 (250) -O.62~ Sanitation/Waste Removal 3,993 5,167 2,876 5,133 5,138 (34) -0.660 Tree Maintenance 20,715 25,378 20,029 26,546 26,546 1,168 4.60< Total Public Works 835,766 959,629 426,106 1,282,632 1,282,632 0 323,003 33.66' Culture and Recreation Parks and Recreation 451,793 206,037 126,756 209,502 209,502 3,465 1.68 -Cap Tsfr: I Pk Imprv/Land 213,700 15,000 0 15,000 15,000 0 0.00 Total Culture and Recreation 665,493 221,037 126,756 224,502 224,502 0 3,465 1.57 Total Expenditures 3,550,222 3,921,947 2,369,631 4,371,021 4,371,021 0 449,074 11.4: . 17 DEPT NO: 41110 DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. . FUND: 101 General DEPARTMENT: Mayor and Council DESCRiPTION OF ACTIVITY: The City Council meets twice montly and in periodic special worksessions to consider and adopt legislative and administrtive policies that pertain to the services provided to residents. The City Council also sits as the Board of Review for property valuations and as the Board of the Shorewood Economic Development Authority. 08.JEGTiVES: - Establish annual work program of goals and priorities for the City - Meet at least annually with advisory commissions. - Strategic planning and direction . HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries SupplieslMaterials: Awards and misc. supplies . Support Services: Conferences and Seminars Appreciation Function for City Volunteers/Staff 'Special Brochures Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities Excelsior Chamber of Commerce July 4th Celebration . Charges, Fees & Other: . Council Contingency . 18 . 19 DEPT NO: 41300 DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making rote;. and manage day-to-day operations of the City In a manner consistent with established City values to effectively and efficientlv meet set Qoals & objectives. . FUND: 101 General DEPARTMENT: Administration DESCRIPTION OF ACTIVITY' The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of Information and requests for action to the Council. pB.J!;CTlVES: - Take a leadership role In intergovernmental cooperative efforts in the Lake Minnetonka area . Participate actively In Joint powers organizations - Participate actively in legislative and policy activities of municipal associations - Actively monitor legislation and communicate with legislators . HIGHLIGHTS/COMMENTS' Staffing: Includes step Increases . SupplieS/Materials: Miscellaneous books & supplies Support Services: . Labor Relations Associates Contract Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA . . 20 FUND: 101 DEPARTMENT: Administration DEPT 41300 BUDGET Actual Actual Budget YTD Sept Requested. Proposed Adopted . ITEM 2002 2002 2004 2004 2005 2005 2005 Staffing 98,716 103,766 122,273 78,331 129,344 129,344 0 Supplies/Materials 0 0 200 0 400 400 0 Support Services 5,823 6.587 11 ,250 8,712 12,700 12,700 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 2,000 2,000 0 Transfers 0 0 0 0 0 0 0 TOTA~ 104.539 110,353 133.723 87 ,043 144,444 144.444 0 SERVICE INDICATORS: . Council MtgslWork Sessions 4.8 48 48 0 Council Agenda Items 500 500 500 0 Public Safety Board Meetings 20 20 20 0 Public Safety Staff Meetings 14 14 14 0 Staff Meetings 52 52 52 0 COST INDICATORS: . Expenditures 104,539 110,353 133,723 87,043 144,444 144,444 . 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 104,539 110,353 133.723 87,043 144,444 144,444 0 . STAFFING: Full Time: Admlstrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 0 Exec SeclDep Clk .33 .33 .33 .33 .33 .33 0 . 21 DEPT NO: 41400 DEPARTMENT MISSION' Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including records retention, notices and licenses. . FUND: 101 General DEPARTMENT: General Government/City Clerk DESCRIPTION OF ACTIVITY: This department provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing functions. It also oversees implementation of the City communications plan. OB.JECTIVES: -Continue to improve web site, allowing visitors to commun\icate better with City Hall _ Improve City newsletter through the addition of community articles & pictures, council & commissIon articles, & project updates _ Improve response time to residents making general inquiries through various communications tools _ Monitor and report on effectiveness of communications plan ~ Develop orie.ntation package for new council members, co~mlssion members and staff . I::lIGHLlGHTS/COMMENTS' Staffing: Includes step Increases for full time employees, part-time communications tech part-time, temporary, general office support part-time Web developer SupplieS/Materials: Newsletter supplies & postage Office supplies & postage Software upgrades Office equipment supplies . Support Services: . Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Council Recording Secretary Computer Consulting and Training Memberships to IIMC, MCFOA & Municipals . Capital Outlay: . Color Copier/Printer Document Storage/Retrieval System . 22 FUND: 101 DEPARTMENT: General Government/City Clerk DEPT 41400 BUDGET Actual Actual Budget YTD Sept . Requested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 128,277 126,512 130,772 97,486 141,875 141,875 0 Supplies/Materials 17,404 24,436 31,725 16,492 27,350 27,350 0 Support Services 25,044 20,741 22,350 -60 23,710 ,23,710 ,0 Charges & Fees 0 0 0 0 0 O. 0 Capital Outlay 2,964 3,456 4,800 4,467 40,300 40,300 0 Transfers 0 0 0 0 0 0 0 TOTAL 173.689 175.145 189.647 118.385 233.235 233.235 .0 SERVICE INDICATORS: No. of Elections held 0 0 0 . No. of Ordinances 10 10 10 No. of Resolutions 120 120 120 Dog licenses Issued 450 450 450 Other licenses Issued 30 50 50 Council Agendas 48 48 48 . COST INDICATORS: Expenditures 173,689 175,145 189.647 118,385 233,235 233,235 0 . Program Revenues = Levy Dollars 173,689 . 175,145 189,647 118,385 233,235 233.235 0 . STAFFING: Full time: Exec SeclDep Clk .67 .67 .67 .67 .60 .60 Parks Secretary .70 .70 .70 .70 .70 .70 Secretary/Receptionist 0.25 0.25 0.25 0.25 0.25 0.25 Accounting Clerk I 0.25 0.25 0.25 0.25 Part time: Communications Tech. 1.00 0.66 0.66 0.66 0.37 0.37 Webslte Maint. (Plan.Asst) 0.20 0.20 0.20 0.20 Temporary Receptionist . 23 FUND: 101 General DEPARTMENT MISSION: Responsible for Election functions. DEPARTMENT: Elections DEPT NO: 41410 . DESCRIPTION OF ACTIVITY: This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. OB.JEGTIVES' - Increase youth awareness of local govemment Issues through active involvement with school officials. and instructors through programs such as student election judges and kids voting . C11GHIIGHTS/COMMENTS' Staffing: . Election Judges SupplieslMaterials: Election supplles & materials Equipment Maintenance Printing/Postage . Support Services: Capital Outlay: . 24 FUND: 101 DEPARTMENT: Elections DEPT 41410 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 0 0 26,569 0 0 0 0 SupplieslMaterials 3,216 0 2,075 255 600 600 0 Support Services 2,790 0 1,650 403 .0 Q O. Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 1,800 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL . 6.006 0 32,094 658 600 600, '0 SERVICE INDICATORS: No. of Elections held 2 0 0 0 0 . No. of Ordinances No. of Resolutions Dog licenses Issued Other licenses issued Council Agendas . COST INDICATORS: Expenditures 6,006 0 . 32,094 658 600 600 0 - Program Revenues = Levy Dollars 6,006 0 32,094 658 600 600 0 . STAFFING: Full time: Exec Sec/Dep Clk 0.20 0.20 0.20 0.20 Part time: Election Judges 35.00 35.00 35.00 35.00 . 25 DEPT NO: 41500 DEPARTMENT MISSION' To administer financial policies of the City; perform accounting functions for all fund types; invest " available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. . FUND: 101 General DEPARTMENT: Finance DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and In compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accounts receivable, payroll, investments, utility blUing, specIal assessments, risk management, personnel benefits and financial reporting. The. Finance Director is responsible for the preparation and administration of the City budget. OBJECTIVES; - Prepare annual budget document _ Prepare CAFR for submittal to GFOA Certificate of Achievement Program _ Review debt issues and make recommendations on debt structure - Review and update financial policies and procedures - Coordinate the transition to GASB 34 financial reporting . HIGHLIGHTS/COMMENTS' Staffing: Includes step increases . Supplies/Materlals: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets Memberships to GFOA & MGFOA Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA DIstinguished Budget Award Program Bank & Broker service charges ". Capital Outlay: . 26 FUND: 101 DEPARTMENT: Finance DEPT 41500 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 117,031 137,883 135,636 111,116 163,684 163,684 0 Supplies/Materials 1,090 5,176 18,350 4,!:!13 18,000 18,000 0 Support Services 7,888 5,359 9,700 13,346 10,500 10,500 0 Charges & Fees 0 0 0 0 0 .0 0 Capital Outlay 1,055 3,098 2,000 533 2,500 2,500 0 Transfers 0 0 0 0 0 0 0 TOTAL 127,064 151,517 165.686 129,507 194.684 194,684 0 SERVICF. INDICATORS: . No. Monthly Statements 12 12 12 12 12 12 . No. Accounts Payable Checks Issued 2,500 2,500 2,500 2,500 2,500 2,500 Utility Bills Sent 11,000 11,000 11,000 11,500 11,500 11,500 No. of Payroll Checks Issued 1,100 1,100 1,100 1,250 1,250 1,250 No. of Sp. Assess. Rolls Maintained 23 23 23 23 23 23 . pOST INDICATORS' Expenditures 127,064 165,686 129,507 194.684 194,684 0 - Program Revenues Interest Eamings 99,370 105,000 Sp. Assess. Searches 415 300 = Levy Dollars 27,279 60,386 129,507 194,684 194,684 0 STAFFING: . Full time: Finance Dir 1.00 1.00 1.00 1.00 1.00 Sr Acctg Clerk .60 .60 .60 .75 .75 Acctg. Clerk .25 .25 .5 .5 . 27 FUND: 101 General DEPARTMENT MISSION' Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. DEPARTMENT: Professional Services DEPT NO: 41600 DESCRIPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. 08.JECTIVE;S: - Contain costs on contracted professional services ' _ Attempt to utilize mediation -services to avoid litigation HIGHLIGHTS/COMMENTS: , SupplieS/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services. Charges and Fees: 28 . . . . . . 29 FUND: 101 General DEPARTMENT MISSION; Guide and control the physical development of the community. Coordinate' and implement long range city-wide and area planning activities. . DEPARTMENT: Planning & Zoning DEPT NO: 41910 DESCRIPTION OF ACTIVITY: This department Is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OB.IECTIVES: - Establish an action plan to implement Comprehensive Plan - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts HIGHLlGHTS/COMMENT$; . Staffing: Includes step increases Maintenance contracts for computer & office equipment Miscellaneous supplies . Supplies/Materials: Support Services: Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Memberships to APA, MN APA, Sensible land Use Coalition Subscriptions to APA Journal & Zoning News . Charges & Fees: Capital Outlay: . 30 FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . ITEM 2002 ,2003 2004 2004 2005 2005 2005 128,405 141,216 135,040 105,780 143,468 143,46.8 Staffing 0 Supplies/M~terials 842 994 975 501 1,475 1,475 0 Support ~ervices 1.6,961 10,819 . 13,175 6,287 14,510 14,510 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 745 2,076 550 0 2,400 2,400 0 Transfers 0 0 0 0 0 0 0 TOTAL 146,953 155.105 149.740 112.568 161.853 161 .853 0 SERVICE INDICATORS: No. of zoning apps. 20 20 20 . No. Of zoning complnts 20 25 25 Planning Comm. Meetings 12 12 12 Planning Comm. Work Sessions ' 12 12 12 COST lNDIC~TORS: . Expenditures 146.953 155.105 149,740 112,568 161.853 161,853 0 - Program Revenues Zoning Appl. Fees Bldg. Permit Carryover (from prot. Inspection> = levy Dollars 146,953 155,105 149,740 112,568 161,853 161,853 0 . STAFFING: Full time: Planning Dlr .95 .95 .95 .95 .95 .95 Planning Asst. .70 .70 1.00 1.00 .80 .80 Part Time: Clerical . 31 FUND: 101 General DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of offic~ equipment and the bulldlngstructure; and provide for tI:le City's general liability, property, auto and workers' compensation insurance. DEPARTMENT: Municipal Bldg - City Hall DEPT NO: 41940 DESCl=llPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability,. Property and Casual~ insurance coverages are also provlde~ under this department. OBJECTIVI;S' - Identify maintenance needs to avoid major Investments in the future - Identify options for maximum utilization of office space to avoid futUre additions _ Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs - Continue to dispose of outdated documentation In storage area - Continue to promote community programs to enhance public facilities, such as "Adopt a Garden," 1::11 GHUGHTS/COMMI;NTS' Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Rental of postage meter . Special Assessments on City owned property Sales and Use Tax Payments Charges & Fees: Capital Outlay: Senior Community Center Payment Transfers: Public Facilities Fund - Office Equipment 32 . . . . . FUND: 101 DEPARTMENT: Municipal Building - City Hall Dr:PT 41940 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted. . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 0 0 0 0 0 0 .0 Supplies/Materials 7,332 13.197 16.500 10,886 15,865 15,865 0 Support Services 82,228 98,160 107,300 20,381 115,600 115,600 0 Charges & Fees . 0 37,544 0 . .0 . 0 o. 0 Capital Outlay 38.586 1,938 42,550 37,544 38,550 38,550 0 Transfers 89.600 35,000 50.000 0 50.000 50,000 0 TOTAL 217.746 185.840 216,350 68.811 220.015 220,015 0 SERVICE INDICATORS: . COST INDICATORS: Expenditures 217,746 185,840 216,350 68,811 220,015 220,015 0 - Program Revenues . 0 0 = Levy Dollars 217,746 185,840 216,350 68,811 220,015 220,015 0 Other Dollars STAFFING: . . 33 FUND: 101 General DEPARTMENT MISSION' To provide a modem, flexible, full-service criminal justice agency which is responsive to community needs. DEPARTMENT: Police DEPT NO: 42100 DESCRIPTION OF ACTIVITY: The South Lake Minnetonka Pollce Department is a cooperative joint venture between the cities of Excelsior, Greenwood. Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local. state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. The pro-rata share of costs and staff time for City of Shorewood is at 46.0% . ". .. .. A separate obligation is required to finance the new SLMPD station. The cost Is apportioned on an ad valorem basis among four cities. The City of Shorewood's pro-rata share of the 2905 payment Is $259,400. . which is approximately 58% of th~ total payment due. OBJECTIVES' HIGHLIGHTS/COMMENTS' Supplies/Materials: Upgrade civil defense sirens (two sirens - 2005) Support Services: Police services contract for 2005 Prisoner expense. court officer expense, & booking fees Annual Police Reserve Dinner 34 . . . . . FUND: 101 DEPARTMENT: Police DEPT 42100 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2002 2003 2004 2004 2005 2005 2005 . Staffing 0 0 0 0 '0 o. 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 609,193 630,909 670,502 503,988 704,050 704,050 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 152,052 276,600 199,200 270,500 270,500 0 Transfers 800 0 0 0 0 0 0 TOTAL 609.993 782.961 947.102 703,188 974.550 974.550 0 SERVICE INDICATORS: Initial complaint reports 6,611 6,174 6,174 3,008 Pending Pending Clearance rate - ICR's 100% 100% 100% Part I crimes (serious) 204. '189 189 110 Part II crimes (other) 634 717 717 220 Clearance rate (Parts I & II) 67% 58% 58% Statewide clearance rate 45% 46% 46% . Citations issued 6,924 5,591 5,591 2,206 . Police vehicles 9 9 9 Shorewood demand pOST INDICATORS: Expenditures 609,993 782,961 947,102 703,188 974,550 974,550 0 - Program Revenues Fines 75,700 0 0 . = LevY Dollars 551,753 782,961 871 ,402 703.188 974.550 974,550 0 STAFFING: Ch1ef 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 3.00 3.00 3.00 3.00 3.00 3.00 Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 Office Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Office Specialist (part time) ** 2.00 2.00 2.00 1.00 2.00 2.00 . Community Service Officer 1.00 1.00 1.00 1.00 1.00 1.00 * 1 Juvenile Specialist . 35 FUND: 101 General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services._ DEPARTMENT: Fire Protection DEPT NO: 42200 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire Inspection, building inspection; fire code enforcement and emergency medical services. A separate obligation Is made toward the financing of new facilities for the Excelsior Fire District. This cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share , of the 2005 debt service payment Is $237,292. . OB,IEQTIVES: HIGHLIGHTS/COMMENTS: Support SerVices: Fire contracts with Mound and Excelsior Fire DIstrict 36 . . . . . FUND: 101 DEPARTMENT: Fire Protection DEPT 42200 BUDGET Actual Actual Budget YTD Sept. Requested Proposed Adopted . ITEM 2002 '2003 2004 2004 2005 2005 ' 2005 Staffing 0 0 0 0 0 0 0 SupplieS/Materials 0 0 0 0 0 0 0 Support Services 293.029 251,912 234,997 176,258 256,418 256,418 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 147,008 246,632 184.974 ' 237.292 237,292 0 Transfers 0 0 0 0 0 0 0 TOTAL ' '293.029 398.920 481,629 361.232 493',710 493.710 0 ~ERVICE INDICATORS: Fire calls 125 135 125 125 Rescue calls 179 125 180 180 Inspection hours 25 25 25 Investigation hours 35 35 35 Other hours · 400 400 400 Cost of emergency . response 463,758 Cost of inspection! Investigation 17,871 17.871 17,871 . Includes plan review, paper work, complaint investigation. tank removals. burning permits, etc. GPST INDICATORS: Expenditures 293,029 398.920 481,629 361,232 493,710 493,710 0 - Program Revenues 0 0 0 0 0 0 0 . = Levy Dollars 293,029 398.920 481.629 361.232 493,710 493.710 0 EFD STAFFING: Chief (FIT) 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 Dlst. ChIef 2.00 2.00 2.00 2.00 CaptaIn 2.00 2.00 3.00 3.00 3.00 3.00 Lieutenants 4.00 4.00 0.00 0.00 0.00 0.00 . Fire Marshal (FIT) 1.00 1.00 1.00 1.00 1.00 1.00 Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 Firefighters 37.00 37.00 ' 41.00 41.00 41.00 41.00 . 37 FUND: 101 General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. . . DEPARTMENT: Protective Inspection DEPT NO: 42400 DESCRIPTION OF ACTIVITY: . This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, Inspection of rental housing units, and lrispectioh of zoning violations. ' . The department also provides for contractual animal control, which Includes patrol, detention and disposition of stray domestic animals. OB.IEGT1VES' . Increase and enhance public Information through the development of at least two handouts relative to building oodes . Explore joint Inspection possibilities with adjoining communities . Enhance environmental inspections . , HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies . Support Services: Contractual Inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO . Charges & Fees: Remittances to state of permit surcharges collected Capital Outlay: . 38 FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 77.595 89,528 95,676 67,783 99,783 99.783 0 supplies/Materials 361 89 850 142 300 300 0 Support Services 8.715 7,114 10,270 3,895 10,820 10.820 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 287 2.129 1.350 0 400 400 0 Transfers 0 0 0 0 0 0 0 TOTAL. 86.958 98,860 108,146 71.820 111.303 111 ,303 0 SEFlVICE INDICATORS: No. of permits Issued New Homes 10 50 50 50 Additions/Other 475 600 . 600 600 Avg inspections/permit New Homes 8-10 8-10 8.10 8.10 Additions/Other 2.8 2-8 2-8 2.8 . CommerclaVindustrial: 1 '2 2 .cOST INDICATOFlS: Expenditures. 86,958 98,860 108,146 71,820 111 .303 111,303 ..0.. - Program Revenues Building Permits . 175,000 82,8~8 180,000 180,000 State Surcharges 500 Rental Housing LIcenses 3,500 . . = Levy Dollars 86,958 98,860 (70,854) (11 ,078) (68,697) (68,697) 0 STAFFING: Full time: Building Official 1.00 1.00 1.00 1.00 1.00 1.00 Planning Dlr .05 .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .20 .20 Secretary/Recept .10 .10 .10 .10 .15 .15 . . 39 FUND: 101 General DEPARTMENT MISSION: Enforce animal control ordinances. DEPARTMENT: Animal Control DEPT NO: 42700 DESCRIPTION OF ACTIVITY: The department provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. . . . .' OB,IECTIVEs: HIGHLlG HTS/COMMENTS: Staffing: Supplles/Materials: Support Services: Animal control contracts with City of Orono and Claws, Paws & Hooves Charges & Fees: Capital Outlay: 40 . . . . . . . . = Levy Dollars STAFFING: Full time: 19,900 19,495 23,500' 15,861 24,000 24,000 o 41 FUND: 101 General DEPARTMENT: City Engineer DEPT NO: 43010 DESRIPTION OF ACTIVITY: DEPARTMENT MISSION: Provide engineering and construction management services for the City.' . This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on.site inspection of City projects. The City Engineer also reviews all development proposals ahd plans. OBJECTIVES: _ Assist the City in determining rlght.of-way needs _ Keep construction project flies up-to.date and accurate _ Communicate in written form to affected residents at least two (2) times during a construction project _ Provide in-house engineering where feasible . _ Provide good public relations with property owners adjacent to construction projects _ Resolve construction Issues promptly: . Hl~HLlGHTS/COMMENTS: Staffing: 1.00 City Engineer .50 FIT Engineer Technician .25 FIT Clerical supplies/Materials: Computer maintalnancelUpgrade Books, Materials and Software Support Services: Contractual engineering for 2005 Contractual engineering technical assistance Cellular phone Airtime & Pager Conferences and mileage subscriptions and Memberships Charges & Fees: Capital Outlay: 42 . . . . . FUND: 101 DEPARTMENT: City Engineer DEPT 43010 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005. Staffing 94,212 108,273 106,167 79,390 122,891 122,891 0 Supplies/Materials 196 420 1,100 255 1,350 1,350 0 Support Services 1,380 5,339 12,200 2,079 13,550 13,550 0 Charges &. Fees 0 0 0 0 0 0 0 Capital Outlay 5,795 219 1,000 296 3,150 3,150 0 Transfers 0 0 0 0 0 0 0 TOTAL 101 ,582 114,251 120.467 82.020 140.941 140.941 0 SERVICE INDICATORS: . City Engineer Hrs spent on City Projects Hrs charged to developers COST INDICATORS: . Expenditures 101,582 114,251 120,467 82,020 140,941 140,941 0 - Program Revenues Public Projects Private Projects Other = Levy Dollars 101,582 114,251 120,467 82,020 140,941 140,941 0 . STAFFING: Full time: City Engineer 1.00 1.00 0.65 0.65 1.00 1.00 Eng Technician 0.25 0.50 0.50 0.50 Clerical 0.25 0.25 0.25 0.25 0.25 0.25 Part time: Clerical . 43 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Public Works Service Provide supervision and support for all pLiblic' works functions; provides for public works utilities, . . shop and equipment maintenance and fuels DEPT NO: 43050 DESCRIPTION OF ACTIVITY: The Public Works Service department is respon~ible for all general public works duties, maintenance of all public works equipment, and maintenanc~ of the public works facility. OBJECTIVE;S: . Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service _ Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: . Staffing: Includes step Increases Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and Inventory supply items Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for .public works building Conference, mileage, meetings & seminars Miscellaneous. damage to private property (mailboxes, etc) Hazardous Waste Licenses Miscellaneous equipment rentals Memberships Charges & Fees: Capital Outlay: Replacement Radios Transfers: Transfer to Equipment Replacement Fund ($116,000.2005) Transfer to Stormwater Management Fund ($25,000 - 2005) 44 . . . . . FUND: 101 DEPARTMENT: Public Works Service DEPT 43050 BUDGET Actual Actual Budge, YTD Sept Requesteq Proposed ~dopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 166,852 165,723 206,666 122,335 281 ,335 281,335 0 Supplies/Materials 34,320 32,707 43,500 25.584 44,500 M,500 0 Support Services 24,112 29,048 27,600 21,370 '29,950 . ' 29,950 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 655 . 2,926 3,750 2,832 23,410 23,410 0 Transfers .105,000 100.000 75,000 0 141.000 141.000 0 T.OTAL 330.940 330.403 356.516 172,120 520,195 520.195 0 . SERVICE INDICATORS: No of Gopher One' calls 2,800 2.800 2,940. 2,940 2,940 0 No of vehicle repairs 110 110 110 110 110 0 COST INDICATORS: Expenditures 330,940 330,403 356,516 172,120 520,195 520,195 0 . - Program Revenues = Levy Dollars 330,940 330,403 356,516 172,120 520,195 520,195 0 STAFFING.:. Full time: . PubWks Dir 0.10 0.10 0.75 0.75 Supervisor of Oper. & Maint. 1.00 1.00 1.00 .00 .00 .00 Lt Equip Oper 1.90 . 1.90 2.50 2.50 2.50 . ?50 Clerical 0.25 0.25 . 0.05 0.05 0.05 0.05 Utility Maint. Operators .00 .00 .67 .67 . 45 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Streets & Roadways To maintain and upgrade City streets, parking areas and storm water control systems In an .efficiemt i;nd economical manner OEPT NO: 43100 DESCRIPTION OF ACTIVITY: Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, and minor storm sewer repair. OBJECTIVES: . Maintain the pavement management system to aid in scheduling of street projects . Paint lane markings on all designated streets. . . Sweep each City street at least once annually . Mow roadsides at least twice annually . Visually inspect storm drainage grates annually and repair as needed HIGHLIGHTS/COMMENTS: Staffing: 2.0 LEO 0.33Util. Maint. Ops. Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Safety training Contracted road striping Transfers: Transfer to Local Street Reconstruction Fund $311,000 46 . . . . . . 47 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and City owned parking Iqts to ensure the safe and efficient movement of traffic DEPT NO: 43125 DESCRIPTION OF ACTIVITY: This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice' control, and is performed as needed. OBJECTIVES: _ Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event . . . _ Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Staffing: .5 LEO Supplies/Materials: Sand and salt for ice control 48 . . . . . FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125 BUDGET Actual Actual Budget YTD Sept Re,quested . Proposed Adopted . ITEM' 2002 2003 2004 2004 2005 2005 2005 Staffing 14,655 18.792 34,192 19.517 34,817 34,817 0 Supplies/Materials 25.358 21,629 26,000 9,911 30,000, 30,000 0 Support Services 0 0 0 0 0 0 0 Charges &F=ees 0 0 0 0 0 0 0 Capital Outlay 0 0 3,200 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 40,013 40,421 63.392 29.427 64.817 . 64.817 0 . SERVICE INDICATORS: Miles of street plowed 51 51 51 51 51 51 Tons of salt ~sed 250 250 250 250 250 250 Tons of sand used 1,200 1.200 1,200 1,200 1.200 1.2qO . Manhours spent 1,000 1.000 1,000 1,000 1,000 1.000 No. of cul-de-sacs 88 88 88 88 88 88 plowed, , COST INDICATORS: Expenditures 40,013 40,421 63,392 29,427 .64,817 64,817 0 . - Program Revenues MN Snow Removal Aid 0 0 0 0 0 0 0 = Levy Dollars 40.013 40,421 63,392 29,427 64,817 64,817 0 STAFFING: Full time: Lt Equip Oper (LEO) .50 .50 .50 .50 .50 .50 . 49 FUND: 101 General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic DEPARTMENT: Traffic Control/St Lights DEPT NO: 43160 DESCRIPTION OF ACTIVITY: Includes maintenence of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road. Christmas Lake Road, County Road 19, HWy 41 and Old Market Road Street signs & posts Support Services: 50 . . . . . FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160 . BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 0 0 0 0 0 0 0 supplies/Materials 1,249 2.750 5,050 1.585 6,000 6,000 0 Support Services 33,229 33.914 35,200 21,000 34,000 34,000 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 . TOTAL 34.478 36.665 40,250 22.584 40.000 40,000 0 . SERVICE INDICATORS: No of street lights 190 190 190 190 190 No of traffic signals 5 5 '5 .5 5 COST INDlCATQRS: . Expenditures 34,478 36,665 40,250 22,584 40,000 40,000 0 - Program Revenues = Levy Dollars 34,478 36,665 40,250 22,584 40,000 40,000 0 aTAFFING: . . 51 FUND: 101 General DEPARTMENT MISSIQN: DEPARTMENT: Sanltation/Waste Rm,v/Weeds Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious DEPT NO: 43200 weeds on City properties. .. DESCRIPTION OF ACTIVITY: Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. pBJECTIVES: - Aid in private property cleanup complaints - Resolve 100% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services 52 . . . . . FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200 BUDGET Actual Actual Budget YTD Sept RE;lquested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 1,138 362 1,267 0 633 633 0 Supplies/Materials 0 0 0 0 400 400 0 Support Services 2.854 6,163 3,900 2,876 4,100 4,100 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 3.993 6.525 5.167 2.876 5.133 5.133 0 . SERVICE INDICATORS: No of weed complaints 2 2 2 2 2 No of notices served 1 1 1 1 1 No of parcels sprayed 0 0 0 0 0 . Miles/roadside sprayed 10 10 10 10 10 Spraying in Dollars 3,000 3,000 3,000 3,000 3,000 QPST INDICATORS: Expenditures 3,993 6.525 5.167 2,876 5,133 5.133 0 . - Program Revenues Fed Disaster Aid = Levy Dollars 3,993 6,525 5,167 2,876 5,133 5,133 0 STAFFING: . 53 FUND: 101 General DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim tr.ees located on City rights-of-way and other property DEPARTMENT: Tree Maintenance DEPT NO: 43250 DESCRIPTION OF ACTIVITY: This department is responsible far detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. . . OBJECTIVES: - Remove 100% of diseased trees on public property - Respond to all property owner requests to Identify diseased trees - Maintain and trim trees on City property which presen~ a hazard to public HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification 54 . . . . . FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250 BUDGET Actual Actual Budget YTD Sept ~equested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 Staffing 14,912 14,929 11,128 11,726 11,396 11,396 0 Supplies/Materials 369 206 900 949 1,800 1,800 0 Support Services 5,435 .2,265 13,350 7,354 13,350 13,350 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 20.715 17,400 25.378 20.029 26.546 26.546 0 . SERVICE INDICATORS: No of trees removed 20 20 20 20 20 Yards of brush hauled 700 700 700 700 700 COST INDICATORS: . Expenditures 20,715 17,400 25,378 20,029 26,546 26,546 - Program Revenues = Levy Dollars 20,715 17,400 25,378 20,029 26,546 26,546 STAFFING: . Lt Equip Operator (LEO) .20 .20 .20 .20 .20 .20 . 55 Parks & Recreation DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents. of all ages and physical abilities . FUND: DEPARTMENT: 101 General DEPT NO: 45200 DESCRIPTION OF ACTIVITY The department is responsible for the maintenance of all City parks, including. playgrounds, ballflelds, trails, ice rinks, buildings and other play areas. Winter Ice skating, and summer recreation programs are coordinated within this department. OBJECTIVeS: _ Continue promoting the benefits of Investing in Shorewood parks, and develop support for funding operation and park Improvements _ Identify ne~ds and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace diminishing park dedication fees). . .. .. HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Part time includes Park Commission Secretarial Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Park Coordinating Services Contracted weed control in parks Park utility and telephone charges Rental of portable toilets Contribution to Senior Recreational Program Services Charaes & Fees: Capital Outlay: . . . Transfers: Transfer to Park Capital Improvement Fund $10,000 Transfer to Land Conservation & Open Space Fund $5,000 . 56 FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted . ITEM 2002 2003 2004 2004 2005 2005 2005 . Staffing 110,551 1 09,453 120,862 76,345 130,527 130,527 0 Supplies/Materials 10,367 9,273 20,600 7,501 14,600 14,600 0 Support Services 39,197 45,814 64,200 44,325 64,000 64,000 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 291,678 0 375 (1,415) 375 375 0 Transfers 213.700 30.000 15.000 0 15.000 15.000 0 TOTAL 665:493 194.539 . 221.037 126.756 224.502 224.502 0 SERVICE INDICATORS: Acres of maint park 95.80 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 3 Baseball 5 5 5 5. 5 No. of shelters 4 4 4 4 4 No. of hockey rinks 2 2 2 2 2 . No. of skating rinks 3 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 2.75 Cost of maint per acre 1,327 1,316 1,392 1,493 1 ,493 No. of times rinks are cleaned & resurfaced 80 80 80 80 80 No. of picnic tables 45 45 45 45 45 No. of Tennis Courts 4 4 4 4 4 . COST INDICATORS: Expenditures 665,493 194,539 221,037 126,756 224,502 224,502 . 0 - Program Revenues Sports OrganizatIons 12,000 Tonka Bay - Beach 500 Transfer from Trail Fund 3,000 Capital Levy 10,000 = Lew Dollars - Maint. 665,493 194,539 195.537 126,756 224,502 224,502 0 . STAFFING: Full time: Lt Equip Oper/Foreman 1.60 1.60 1.50 1.50 1.50 1.50 Clerical .25 .25 .25 .25 .33 .33 Part time: Clerical Seasonal: Summer 2.00 2.00 2.00 2.00 1.00 1.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 . 57 SUBFUND: Water Operations MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all City. . residents connected to the City water system. . FUND: Water FUND NO: 601 DESCRIPTION OF ACTIVITY: . Responsible for operation and maintenance of seven (7) well systems, including all pumps and wellhouses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: _ Supply a safe, clean uninterrupted source of water to all connections _ Explore possiblUty of Inter~onnecting with other communities . HIGHLIGHTS/COMMENTS: Revenues: Estimated water sales based on quarterly billing at a tiered rate of $2.95 - $3.75/1,000 gallons Connection and permit revenues Miscellaneous Income includes Interest Income and Cellular Antenna Space Rentals Anticipate issuing Water Revenue Bonds for approximately $ 1,200,000 (2005) Expenses: StaffIng: . .10 Senior Accounting Clerk .125 Receptionist/Secretary .25 Utility Lead Person 1.15 Utility Operator . .10 Director of Public Works .25 Engineer. Technician .125 Junior Accounting Clerk . Supplies/Materials: Office Supplies. including billing forms and postage Maintenance contracts for computer hardware and software Maintenance of gate valves Small tools and chemicals for water treatment Support Services & Charges: Engineering Water Operations Ucenses & Training Insurance on water system Water testing & Water Quality Reporting Water system analysis Capital Outlay: Amesbury Poiyphosphate System ($12,100 .2005) Amesbury Building Repair ($55,000 . 2005) Amesbury Well Repalr ($96,000 . 2005) WoodhavenWelllnter-Connection ($174,500.2005) Badger Well House Reconstruction ($480,000 . 2005) Radio Read Meter project.($21 0,000 . 2005) SE Area Water Tower Painting ($50,000.2005) . Other: Water purchased from other communities Meter purchases Well utility charges Transfers to Water Debt Service Fund and General Fund Depreciation (Non-cash expense accounts for future system replacement) . 60 FUND: #601 FUND: Water Operations DEPT # 49400 ~GET Actual Actual Actual Budget YTO Sept Proposed Adopted 2001 2002 2003 2004 2004 2005 2005 REVENUE Charges for SeNice 334,830 272,465 447,867 453,200 206,938 467,200 0 Bond Proceeds 0 0 0 0 0 1',200,000 0 Misc. Revenue 72,778 104,106 71,193 71,000 52,543 71,000 0 TOTAL REVENUE 407,60B 376,571 519,061 524,200 259,481 1,738,200 0 EXPENSES Staffing 17,829 48,431 70,964 99,654 46,897 9B,699 0 supplieslMaterials 52,542 47,565 47,591 49,250 74,162 51 ,825 0 Support SeNices & Charges 137,711 140,580 74,132 77,900 90,906 103,900 0 Capital Outlay 935 0 0 800,000 0 1,077,600 0 Transfers 85,000 110,000 110,000 230,000 0 280,000 0 Depreciation 178,328 1 BO,805 181,113 182,000 134,818 190,000 0 TOTAL EXPENSES 472,345 527,3B1 483,800 1,438,804 346,784 1,802,024 0 SERVICE INDICATORS: Miles of Water Une 16 16 16 16 16 16 No. of Connections 1,120 1,120 1,120 1,120 1,172 1,225 No. of Hydrants 222 222 222 222 222 222 Avg Daily Consump- gals 430,000 430,000 430,000 430,000 430,000 430,000 Water rate/10oo gals 1.50/1.76 1.50/1.76 1.95/2.75 2.95/3.75 2.95/3.75 2.95/3.75 . CASH FLOW IMPACT: Beginning Cash Balance 617,861 658,730 767,463 1,787,809 1,787,809 1,055,205 Revenues 407,608 376,571 519,061 524,200 259,481 1,738,200 expenditures (472,345) (527,381) (483,800) (1,438,804) (346,784) (1.802,024) Depreciation 178,328 180,805 181,113 182,000 134,818 190,000 Construction of Infrastructure . Other Cash Flow Impacts (72,722) 78,738 803,973 0 0 1,200,000 Ending Cash Balance 658,730 767,463 1,787,B09 1,055,205 1,835,325 2,381,381 STAFFING: Dlr of PW .15 .15 .15 .10 Utility Lead Person .25 U~.Equip. Oper. .30 .30 .30 .30 .30 1.10 Engineer. Tech. .25 .25 .25 .25 Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 Jr. Acctg. Clerk . .125 SecJRecep. .10 .10 .10 .10 .10 .125 . 61 FUND: Water MISSION: . To provide for the retirement of debt Incurred to construct water system improvements. SUBFUND: Water Debt Service FUND NO: . 601 DESCRIPTION OF ACTNlTY: Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. OBJECTIVES: To assure adequate resources to retire debt as scheduled. or more quickly if prudent. HIGHLIGHTS/COMMENTS: Revenues: . Property Tax Levy for Debt Service Special Assessm.ents on Water Improvements Connection Charges Interest Income Transfers from Water Operating Fund Expenses: Staffing: Supplies/Materials: Support Services: Charges & Fees: Capital Outlay: Other: Debt service payments. Principal and interest Fiscal Agent Fees 62 . . . . . FUND: #601 FUND: Water - Debt Service DEPT :It 49400 . BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2001 2002 2003 2004 2004 2005 2005 REVENUE Sp Assess/Connect Chgs 115.198 16,904 41.360 55.000 48.321 45.000 0 Misc. Revenue 18 0 22,206 35.000 32,698 35.000 0 Transfers 85,000 110,000 150,000 230.000 0 280,000 0 TOTAL REVENUE 200,216 126.904 213,566 320,000 81,019 360,000 0 EXPENSES Staffing 0 0 0 0 0 0 0 . Supplies/Materials 0 0 0 0 0 0 0 Support Services 0 0 0, 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 . Other. Debt Service 325,985 275,258 101,438 264,090 264,090 355.904 0 CapItal Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 325,985 275,258 101,438 264,090 264,090 355,904 0 SERVICE INDICATORS: . Outstanding Debt. Year End 2,100,000 1,915.000 1,730,000 1.545,000 1.545,000 2,610.000 0 CASH FLOW IMPACT: BeginnIng Cash Balance 740,511 614.742 466.388 578,516 578.516 395,445 0 Revenues 200,216 126,904 213.566 320.000 81.019 360.000 0 Expenditures (325.985) (275.258) (101,438) (264,090) (264,090) (355,904) 0 Ending Cash Balance 614,742 466,388 578,516 634.426 395,445 399,541 0 STAFFING: . 63 m .... . . . . . SUBFUND: DEPT NO: Sanitary Sewer 611 MISSION: To provide a safe, sanitary sewer service to all City residents . FUND: Sanitary Sewer DESCRIPTION OF ACTIVITY: Major activities Include maintenance of fourteen (14) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area OBJECTIVES: . Work with MCES to correct Inflow and infiltration into the sanitary sewer system _ Work with MCES to reduce sewage treatment costs to the City . Refurbish two lift stations per year HIGHLIGHTS/COMMENTS: Revenues: Quarterly Sewer service charges at $70.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 15 new homes Repayment of Interfund Loan from Stormwater Management Fund for purchase of Gideon Glen land Expenses: Staffing: .10 Senior Accounting Clerk .125 Receptionist/Secretary .25 Utility Lead Person 1.15 Utmty Operator . .10 Director of Public Works .25 Engineer. Technician .125 Junior Accounting Clerk . SupplieslMaterials: Office Supplies, including billing forms and postage . Maintenance. contracts for computer hardware and software Support Services: Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal1A. engineering services Utilities Travel & seminars Charges & Fees: Charges for sewage flow into City of Excelsior trunk mains Metropolitan Council Environmental Services sewage treatment charges Capital Outlay: Refurbish Lift Stations 15 & 17 (2005) Equipment Capital Outlay (2005)- Sewer Camera $5,100; TrailerJetter $70,000; portable Generator $68,800 Inflow & Infiltration Reduction Transfers: Debt Service Payment From Interfund Loan to Stormwater Fund- Gideon Glen 2000 Depreciation (Non-cash expense accounts for future system replacement) . . 66 FUND: # 611 FUND: Sanitary Sewer DEPT # 49450 .BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2001 2002 2003 2004 2004 2005 2005 REVENUE Charges for Service 788,944 809,913 891,804 ~40,500 480,528 840,500 0 Transfers 0 0 0 37,397 0 33,000 0 TOTAL REVENUES 788,944 809,913 891,804 877,897 480,528 873,500 0 EXPENSES Staffing 18,795 32,068 52,467 104,154 35,847 103,199 0 Supplies/Materials 10,013 21,334 11.914 22.750 4,694 16,750 0 Support Services & Charges 445,493 413,547 488,462 510,758 325.622 473,310 0 Capital Outlay 0 0 0 121,500 2,190 246,900 0 Transfers 10,000 15,000 0 0 0 0 0 . Depreciation 200,821 202,291 203,538 205,000 153,075 205,000 0 TOTAL EXPENSES 685,122 684,239 756,381 964,162 521,428 1,045,159 0 SERVICE INDICATORS: Miles of Sewer Line 57 57 57 57 65 65 0 No. of Connections 2,705 2,705 2.705 2,773 2,773 2,773 0 . No. of Lift Stations 16 16 16 16 16 16 0 Sewer Charge 60.00 60.00 60.00 70.00 .70.00 70.00 0.00 CASH FLOW IMPACT: Beginning Cash Balance 2,050,624 2,259,108 2,823.305 3,104.580 3,104,580 3,216,755 3,216,755 Revenues 788.944 809,913 891,804 840,500 480,528 840,500 0 . Expenditures (685,122) {684, 239) (756,381) (964,162) {521 ,428) (1 ,045,159) 0 Depreciation 200,821 202,291 203,538 205,000 153,075 205,000 0 Other Cash Flow Impacts (96,159) (37,288) (57,685) Ending Cash Balance 2,259,108 2,823,305 3,104,580 3,185,918 3,216,755 3,217,096 3,216.755 STAFFING: Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 Acctg. Clerk .20 .20 .125 Utility Operator/Utility Lead .20 .20 .20 1.10 1.10 1.40 Receptionist/Secretary .10 .10 .10 .05 .05 .125 Director of Public Works .125 .125 .10 Engineer. Technician .25 .25 .25 . 67 0) co " . . . . . SUBFUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes . FUND: Recycling FUNDNO: 621 DESCRIPTION OF ACTIVITY: Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and'brush, and operation of an annual brusMeaf compostlng drop-off site. . . OBJECTIVES: . - Continue weekly pickup of recyclable materials _ Hold curbside pickup of household and yard wastes in the Spring of the year _ Provide a leaf and yard waste disposal site In Fall of the year HIGHLIGHTS/COMMENTS: . Revenues: County Aid is a Hennepin County grant Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.75 per month per household . Tranferslother Includes transfers, interest income and revenue sharing from the Recycling Contractor Expenses: Staffing: Miscellaneous staffing for City Clean-up and Yardwaste Disposal . Supplies/Materials: OffIce Supplies Support Services: Recycling contract with E-Z Recycling - $2.35/household1month for 2,720 households City Clean-up costs . 70 .UND: #621 FUND: Recyclin~ DEPT # 49550 ' Actual Actual Actual Budget YTD Sept Proposed Adopted BUDGET ITEM 2001 2002 2003 2004 2004 2005 2005 REVENUE County Aid 23,728 23,690 21,460 21,460 . 21,160 21,500 0 Charges for Service 77,992 81,860 98,064 94,020 57,841 94,020 0 Transfers/other 1,625 2,831 1,138 2,000 1,023 1,700 0 TOTAL REVENUE & 103,345 108,382 120,662 117,480 80,025 117,220 0 OTHER SOURCES EXPENSES Staffing 653 498 590 2,920 0 1,801 0 . Supplies/Materials 983 1,694 990 1,300 0 1,000 0 Support Services & Charges 102,516 102,516 114,980 113,260 87,510 114,419 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 . TOTAL EXPENSES 104,151 104,709 116,560 117 ,480 87,510 117,220 0 SERVICE INDICATORS: Avg. mo. Participant Hshlds. 1,100 1,100 1,100 1,100 1,100 1,100 0 Avg. mo. Tonnage 70 70 70 70 70 70 0 . CASH FLOW IMPACT: Beginning Cash Balance 26,317 21,519 37,785 43,763 43,763 36,278 36,278 Revenues 103,345 108,382 120,662 117,480 80,025 117,220 0 Expenditures (104,151) (104,709) (116,560) (117,480) (87,510) (117,220) 0 Other Cash Flow Impacts (3,992) 2,616 Ending Cash Balance 21.519 37,785 43.763 43.763 36,278 36,278 36.278 STAFFING: .05 Receptionist/Secretary . 71 ..... N . '. . . . . . CITY OF.SHOREWOOD, MINNESOTA . 2005 STORMWATER MANAGEMENT BUDGET December 6, 2004 . . . 73 SUBFUND: Stormwater Management MISSION: To provide proper surface water and ground water management throughout the City. . FUND: Stormwater Management FUND NO: 631 DESCRIPTION OF ACTIVITY: Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. OBJECTIVES: To build and maintain a stable fund balance In order to facllltate council priorities and projects. HIGHLIGHTS/COMMENTS: Revenues: . Stormwater Management Utility Charges . Misc. Revenue Includes interest income and other misc. revenue (antenna) Transfers from the General Fund Expenses: Staffing: ;10 Ught Equipment Operator .05 Senior Accounting Clerk .10 Junior Accounting Clerk . SupplieslMaterlals: Drainage Correction/Malntenance Materials Support Services: Engineering Contractual Services for drainage correction . Debt Service: . . Repayment of lntemal Loan to Sewer Fund for land purchase (Balance outstanding at end of 2004: $120,000) Capital Outlay: Glen Road Drainage Improvement ($25,000 . 2005) Gideon Glen Drainage Project ($183,300. To be funded by MCWD in 2005) Boulder Bridge Storm Uft Station ($88,000 . To be funded with special assessments in 2005) . 74 FUND: #631 FUND: Stormwater Management Utility DEPT # 49600 .DGET Actual Actual Actual Budget YTD Sept Proposed Adopted EM 2001 2002 2003 2004 2004 2005 2005 REVENUE Special Assessments 0 0 0 82,800 0 88,000 0 Charges for Service 48,425 43,985 57,201 59,500 30,664 60,000 0 Misc. Revenue 205,092 62,580 23,911 269,100 26,256 294,300 0 Transfers 10,000 35,000 30,000 25,000 0 25,000 0 TOTAL REVENUE & 263,516 141,565 111,111 353,600 . 56,920 379,300 0 OTHER SOURCES EXPENSES Staffing 2,473 2,299 2,493 11,979 3,820 12,482 0 "uPPlies/Materiats 600 3,376 1,074 2,300 2,021 2,300 0 Support Services 44,399 12,486 51,579 1 8,200 19,570 32,300 0 Charges & Fees 0 0 0 0 0 0 0 . Other. Debt Service 206,767 9,863 8,877 37,397 0 35,918 0 0 0 0 291,000 0 296,300 Capital Outlay 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 254,240 28,023 64,024 360,876 25,411 379,300 0 SERVICE INDICATORS: . CASH FLOW IMPACT: Beginning Cash Balance 228,296 58,157 173,094 275,017 275,017 267,741 Revenues 263,516 141,565 111,111 353,600 56,920 379,300 Expenditures (254,240) (28,023) (64,024) (360.876) (25,411) (379,300) Other Cash Flow Impacts (179,416) 7,785 54,835 0 0 0 Ending Cash Balance 58,157 173,094 275,017 267,741 306,526 267,741 STAFFING: . City Administrator .10 .10 .10 .10 Engineer .05 .05 .05 .05 Lt. Equip. Oper.lForeman .10 .10 .10 .10 .10 .10 Sr. Acctg. Clerk .10 .10 .05 .05 .05 .05 Acctg. Clerk .10 .10 .10 .10 75 -r CD . . . . . FUND: Liquor FUND NO: 640 MISSION: To control the sale and distribution of packaged a1cholic beverages within the City and to provide property tax relief the use of operation profits. . SUBFUND: DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Produce a reasonable net profit HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales for two stores. . Expenses: Staffing: 1.00 Operations Manager 1.00 Assistant Managers 2.00 Full Time Clerks .15 Senior Accounting Clerk 10.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Services & Charges: Finance and Auditing Services Consulting Services Include a marketing study for the former Tonka Bay Store General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Building Rental Advertising Credit Card Service Charges . . Capital Outlay: To Be Determined Transfers Out: Transfer to General Fund Misc. Revenue/Expenditures: Interest Income & Service Charges . 78 FUND: # 640 SUBFUND: Liquor Operations (Shorewood Village & Waterford) DEPT # 811DGET Actual Actual Budget YTD Sept Proposed Adopted . 2002 2003 2004 2004 2005 2005 REVENUE Sales 2,622,145 2,507,063 2,224,045 1,624.743 2,283,500 0 Cost of Goods 1,962,099 1,829,854 1.645.909 1,168,415 1,678.740 0 GROSS PROFIT 660,046 ~77,209 578,136 456,327 604,760 0 EXPENSES Staffing 290,934 302,702 272,477 190,570 281,267 0 supplies/Materials 12,912 11,325 8,000 7,340 7,150 0 Services & Charges 258,685 232,728 196,830 165,707 222,820 0 Depreciation 9,662 10,085 14,800 29,293 . 36,960 0 .Pital Outlay 0 40,000 20,000 465 21,500 0 TOTAL EXPENSES 572,193 596,840 512,107 . 393,376 569,697 0 TOTAL OPERATING INCOME (LOSS) 87,853 80,369 66,029 62,952 35,063 0 Other Sources 4,502 10,680 30,000 3,122 20,000 0 . "ther Uses 1 0,000 30,000 0 668 50,000 0 NET INCOME (LOSS) 82,355 61,048 96,029 65,406 5,063 0 SERVICE INDICATORS: Gross Profit as a % of Sales 25.17% 27.01 % 25.99% 28.09% 26.48% Oper. Income as a % of Sales 3.35% 3.21% 2.97% 3.87% 1.54% .CASH FLOW IMPACT: Beginning Cash Balance 668,828 749,657 Net Operating IncomelLoss 66,029 35,063 Depreciation. 14,800 36,960 Other Cash Flow Impacts 0 0 Ending Cash Balance $666,545 $668,828 $749,657 . $821,680 STAFFING: Full time: Operations Manager 1.00 1.00 1.00 1.00 1.00 Assistant Manager 3.00 3.00 2.00 2.00 2.00 Full Time Clerk 1.00 1.00 1.00 . Sr. Acctg. Clerk .15 .15 .15 .15 .15 Part time: Sales Clerks 15.00 15.00 15.00 15.00 10.00 79 co c . . . .~ . CITY OF SHOREWOOD TRUTH-IN-TAXATION MEETING DECEMBER 6, 2004 PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.