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091304 CC Reg AgP ~~ . " CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 13, 2004 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. RollCall Mayor Love _ Garfunkel Lizee Zerby _ Turgeon _ B. Review Agenda . 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, August 23,2004 (Att.- Minutes) . 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing - Appointment of Light Equipment Operator-Utility Operator (Att. - Public Works Director's memorandum, Resolution) . C. City Clerk's License Approvals (Deputy Clerk's memorandum, 2 Resolutions) 1) Temporary Gambling License for Friends of the Southshore Center 2) Temporary Gambling License for Edina Care Residence . D. Accept Consultant Services Proposal for Woodhaven Well (Att. - Public Works Director's memorandum) E. Amendments to the Parks Foundation Bylaws (Att .- Parks Foundation Board of Director's memorandum, Resolution) F. Accept Bids and Award Contract for 2004 Bituminous Overlay Project (Att.- Public Works Director's memorandum, Resolution) G. City Hall Roof Replacement (Att. - Public Works Director's memorandum) H. Authorize Expenditure of Funds for 2004 Pavement Marking (Att. - Public Works Director's memorandum) CITY COUNCIL AGENDA - SEPTEMBER 13, 2004 PAGE20F3 1. Sign Permit Request (Att. - Planning Director's memorandum) Applicant: Fitness 19 Location: 23730 State Hwy. 7 (Shorewood Village Shopping Center) J. Sign Permit Request (Att. - Planning Director's memorandum) Applicant: South Tonka Little League Location: 25800 Hwy. 7 (Freeman Park) K. Approval of a Permit to Move a House (Att. - Planning Director's memorandum) Applicant: Ron Moore Location: 20585 Minnetonka Blvd. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS A. Request for Comments from LMCD Resolutions regarding Six-Mile Creek (Att. - Administrator's memorandum) . B. Request for comments from LMCD Regarding Alcohol Licenses (Att. - Administrator's memorandum) 6. PUBLIC HEARING 7. PARKS - Report by Representative A. Report on the Special Park Commission meeting of August 31, 2004 (Att. - Minutes) B. Donor Recognition Policy (Att. - Public Works Director's memorandum) C. Freeman Park Plaza Project (Att. -Administrator's memorandum) 8. PLANNING - Report by Representative . A. Flood Plain Ordinance Amendment (Att. - Planning Director's memorandum, Draft Ordinance) 9. GENERAL/NEW BUSINESS A. Approval of the 2005-2009 Capital Improvement Program (Att.- Finance Director's memorandum, Resolution) B. Approval of the 2005 Proposed Budget (Att.- Finance Director's memorandum, 2 Resolutions) C. Amending Dates of Terms for Park and Planning Commission Members (Att. - City Administrator's memorandum, Draft Ordinance) D. Excelsior Proposal regarding South Lake Minnetonka Police Department Joint Powers Agreement (Att.- City of Excelsior memorandum) . . CITY COUNCIL AGENDA - SEPTEMBER 13, 2004 PAGE 3 OF3 10. ENGINEERINGIPUBLIC WORKS A. Approve Revised Plans and Specifications and Authorize Advertisement for Bids - County Road 19 Project (Att. - Public Works Director's memorandum, Resolution) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. CR 19 Construction Update 2. Cty Rd. 19 LRT Crossing B. Mayor & City Council 12. ADJOURN . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 13 September 2004 . Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: Staff has performed interviewsJorthe position of a Utility Operator/Light Equipment Operator for the Department of Public Works. Finalists for the position included three qualified individuals with varying levels of experience. The preferred candidate is Mr. Chris Pounder. .,' Agenda Item #3C: Two organizations have requested a Temporary Gambling Permit to conduct a raffle. The first, Friends of the Southshore Center, is requesting a gambling permit for January 4,2005, for a raffle to be held at the Southshore Center. The second, Edina Care Residence, a non-profit organization, has requested a gambling permit for July 11, 2005. Both organizations have submitted the required permit fee and documentation. Approval requires simple majority vote. Agenda Item #3D: Staffhas discussed on numerous occasions the need to reconstruct or abandon the Woodhaven Well Facility. As such, this project has been scheduled for 2004 as part of the 2004-2008 Capital hnprovement Program (CIP). WSB and Associates, for the design and construction services for this project. The.total cost of the proposal is $18,400 for design and construction. This is within the amount budgeted for this project. Staff is recommending approval of the proposal by WSB and Associates. Agenda Item #3E: The Shorewood Parks Foundation has considered a request from the Council that would remove the requirement that the Council make appointment to the Foundation's Board of Directors. The Board has approved amendments to its Bylaws that would remove the Council-appointment process. The Council must adopt a resolution approving the necessary amendments. Agenda Item #3F: A bid opening was conducted on Wednesday, September 8th, 2004, for the Bituminous Overlay Project for Minnetonka Drive and Elmridge Circle. Midwest Asphalt ft '-.1 PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of 13 September 2004 Page 2 of3 Corporation provided the low bid in the amount of$ 63,272.50. Staffis recommending approval of the bid, with an authorization for expenditure of funds, not to exceed $70,000 (to provide for contingencies). Agenda Item #3GJ: As part of the space needs and inventory completed for City Hall, one of the major items identified needing immediate attention is the roof over the City Hall building. Staffhas solicited quotes for the removal of the existing shingles, installation of ice dam material, and replacement of the shingles. Staff is recommending approval of the low quote provided by SELA Roofing and Remodeling, Inc., for an amount not to exceed $12,270. Agenda Item #3H: Quotes were solicited for the annual striping contract for 79,030 lineal feet of pavement marking. Three proposals were obtained for the contract. AAA Striping Service Co. provided the low quote for an amount of$ 3,636.38. Staff is recommending acceptance of this proposal. Agenda Item #31: A new exercise facility, Fitness 19, is proposing to locate in the . Shorewood Village Center. It is similar to a "Curves for Women" in that it is intended for quick fitness routines, with no shower or pool facilities. They have requested a sign permit, which complies with the conditional use permit for the Center. The Center's manager has advised the City that Fitness 19 is considered one of the "major tenants" and is allowed up to 75 square feet of area. Approval is recommended. Agenda Item #3J: South Tonka Baseball proposes to replace an existing scoreboard on Field 1 in Freeman Park with an electronic one that matches the one on Field 3. The Park Commission has reviewed the request and recommended approval. Agenda Item #3K: Ron Moore owns the home at 20585 Minnetonka Boulevard. As part of the Aldenwood development now under construction, the existing house will be removed. Otting House Movers has requested a house moving permit, which involves moving the . house along Minnetonka Boulevard, down Vine Hill Road and away on Highway 7. The house will not be relocated in Shorewood, and the portion of Minnetonka Boulevard in Shorewood is only 400 feet long. The City Engineer has approved the route and the Planning Commission has recommended approval of the permit. Agenda Item #5A: At the end ofthe 2004 session, the Legislature approved an act that superseded the LMCD's prohibition of motorboats on Six-Mile Creek. Shorewood representative and LMCD Chair Tom Skramstad spoke to the Council about this issue during his last update to the Council; the Council at that time indicated its disagreement with the Legislature's action. The LMCD has asked for comments from the 14 member cities on a model resolution for the cities as well as a proposed LMCD Board resolution. Chair Skramstad will discuss this matter with the Council tonight, and take your comments back to the LMCD. Agenda Item #5B: While the LMCD has a statutory maximum of 14 full-service liquor licenses, all but a few of the 29 charter boats on Lake Minnetonka serve some type of alcoholic beverage. The LMCD has been asked to begin the process that would result in more -- and for the proponents, all - boats having full-service liquor licenses. The . . . Executive Summary - City Council Meeting of 13 September 2004 Page 3 of3 LMCD has asked for comments from member cities about raising the number of charter boat liquor licenses before it considers any action. Agenda Item #7B: At a specially scheduled Park Commission conducted on Monday, August 30th, 2004, the Park Commission recommended approval of a new Donor Recognition Policy for the City of Shorewood. This policy seeks to recognize donors who wish to support the City's park system through distinguished effort or substantial gift. It also determines procedures for recognizing donated amenities or projects. Agenda Item #7C: Earlier this summer, the Council, Parks Foundation, and Park Commission heard about donors interested in fully funding the Foundation's proposed Freeman Park Plaza project. Since that time, the Foundation has developed a sufficiently full set of plans for consideration by the Park Commission. On August 30, the Park Commission recommended approval of the plan subject to fulfillment ofa few further conditions. The donors' expectation of recognition for an individual is consistent with the proposed . Donor Recognition Policy. Agenda Item #8A: The City has been directed to update its Flood Plain Management Regulations by the Federal Emergency Management Agency (FEMA). The Planning Commission held a public hearing on 7 September to consider adoption of a model ordinance. They recommended unanimously to approve the model with recommendations by staff. Included in your packet is a reformatted copy ofthe proposed ordinance. Due to the length of the ordinance, staff will recommend adoption of summary for publication purposes. Agenda Item #9A: The 2005-2009 Capital Improvement Program (CIP) has been prepared for approval by the City Council. It includes the changes as indicated by the Council at this summer's budget work-sessions. Staff recommends that Council adopt the resolution approving the 2005-2009 CIP. . Agenda Item #9B: The City Council is required to approve a proposed budget and tax levy by September 15, according to Truth-In-Taxation laws. The enclosed 2005 Proposed General Fund budget and tax levy has been prepared in accordance with City Council recommendations. The Pay2005 proposed and levy is $3,830,656, and includes the special levy necessary to pay for the public safety facilities. It also provides for transfers to the capital improvement funds, to restore reductions that resulted from the 2004 severe levy limits. The Council may change the property tax levy and budget prior to final adoption of both in December. Staff recommends that Council adopt the resolutions that: 1) set the proposed tax levy payable in 2005 (which may not be exceeded); (2) approves the proposed 2005 budget; and (3) sets December 6,2004, as the date for the Truth-in- Taxation hearing. Agenda Item #9C: In work session discussions earlier this year, the Council indicated that there are some good reasons for advisory commissioners' three-year terms run from March 1 to the appropriate last day of February. An ordinance has been drafted to effect these terms immediately. Council also had some discussion about whether it should no longer be required to appoint the commission chairs; staff seeks direction to prepare an amending ordinance if Council wants this change to occur. Executive Summary - City Council Meeting of 13 September 2004 Page 4 of3 . . . Agenda Item #9D: On September 7, the Excelsior City Council revised its proposal for a review of the SLMPD joint powers agreement. It put forward additional funding for SLMPD in 2004 and 2005, subject to conditions related to formation of a Blue Ribbon Panel and implementation of its recommendations. It also would require an analysis of the JP A by a neutral third party--a consulting firm-whose cost would be shared equally by the four member cities. The revised proposal is in many ways less prescriptive than the original version. It notes that the Panel should conduct its business in any manner that it deems appropriate and productive. It appears that the Panel would be reduced in size to one representative from each city; Excelsior and Tonka Bay have already identified their representatives. Excelsior is asking that Shorewood and Greenwood name representatives and schedule the first meeting of the Panel for the evening of September 22. Agenda Item #10A: On August 23rd, 2004, the Shorewood City Council, as the lead agency for . the County Road 19 Improvement Project, rejected the bids received. This action was taken by the City Council, based upon recommendations from Hennepin County. Hennepin County has directed WSB and Associates to revise the plans to include various cost-cutting measures. Plans have been revised and are ready to be re-bid. Therefore, Staff is recommending approval of a resolution that approves the revised plans and specifications, and authorizes advertisement for re-bidding the proj ect. The bid opening will be conducted at 10:00 a.m. on October 20, 2004, at the Shorewood City Hall. . . . . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 23, 2004 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES DRAFT 1. CONVENE CITY COUNCIL MEETING In the absence of Mayor Love, Acting Mayor Garfunkel called the meeting to order at 7:01 P.M. A. Roll Call Present: Acting Mayor Garfunkel; Councilmembers Lizee, Turgeon, and Zerby; Administrator Dawson, Attorney Keane (arrived 7:05 P.M.), Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: Mayor Love B. Review Agenda Zerby moved, Turgeon seconded, Approving the Agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, August 9, 2004 Turgeon moved, Lizee seconded, Approving the City Council Special Meeting Minutes of August 9, 2004, as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, August 9, 2004 Lizee moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of August 9, 2004, as presented. Motion passed 4/0. C. City Council Work Session Minutes, August 9, 2004 Zerby moved, Turgeon seconded, Approving the City Council Work Session Meeting Minutes of August 9, 2004, as presented. Motion passed 4/0. 3. CONSENT AGENDA Lizee moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing C. Authorizing Submittal of the 2004-2005 Winter Trail Activities Permit dJ:~A CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 2 of8 D. Authorization of Performance Pay for Liquor Store Manager . Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC HEARING None. 7. PARKS . A. Report on Park Commission Meeting Held August 10, 2004 Chair Davis reported on matters considered and actions taken at the Park Commission Meeting of August 10,2004 (as detailed in the minutes of that meeting). She also noted communications were still being received, mostly in favor, of the proposed Dog Park area in the Lake Minnetonka Regional Park. In response to Councilmember Garfunkel's question, Chair Davis explained the proposed park would include approximately 17-25 acres of open space for dogs to run, and Carver County Parks had indicated it would be requesting funding donations from municipalities approximately lO-15 miles from the proposed park. She stated representatives from the Park District would be returning to speak further with the Shorewood Park Commission at a later date. Approximately $30,000 of the $47,000 necessary for funding of the proposed park had already been received from Chanhassen and Victoria. Councilmember Turgeon stated she would not be opposed to contributing to the proposed park at a later date. . Engineer Brown also stated South Tonka Little League had submitted a request for replacement of an existing scoreboard with an electronic scoreboard at Freeman Park, as well as other maintenance items associated with appropriate field use at the Little League fields in the park. He noted the Park Commission held a lengthy discussion regarding whether sponsorship stated on the scoreboard assigned the scoreboard to the Donor Policy guidelines being developed by the Commission in recent months. . Councilmember Zerby questioned whether the sponsorship could be made a removable portion of the signage. Councilmember Turgeon stated she was concerned for establishing a precedent by allowing additional signage in this case as the signage was being placed in a City park. She was also concerned for potential impacts to the Donor Policy. Acting Mayor Garfunkel stated he thought the size of the signage seemed an issue for consideration. If the signage was large, the perception of the sponsorship seemed to be advertising; if the signage was small, the perception seemed to be commemorative. He stated he was not opposed to some sort of . recognition, if it was not obtrusive in nature. . . . . . CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 3 of 8 Councilmember Lizee questioned whether the Freeman Park Plaza plans, if submitted for review prior to the Special Meeting of the Park Commission for this purpose on August 30,2004, could still move forward with construction this fall as desired by the donors and Shorewood Parks Foundation. Engineer Brown responded affirmatively, noting it was imperative the detailed plans be submitted in a timely fashion for the Special Meeting to take place on August 30, 2004. 8. PLANNING - Report by Representative Commissioner Conley reported on matters considered and actions taken at the August 17, 2004, Planning Commission Meeting (as detailed in the minutes of that meeting). A. Barrington PUD Final Plan and Final Plat (Att. - Draft Resolution and Development Agreement) Applicant: Brian Harju (Capestone Builders) Location: 20755 and 20775 Manor Road Director Nielsen explained a fmal plan and final plat had been submitted for this Planned Unit Development project located on the old Carmichiel Auto Salvage site. The project proposed eleven twin home buildings (a total of22 units) plus the existing home on the site. He stated the fmal plans depicted tree placement near the entry to the site on the south end, near the small pond on the northerly portion of the site, and throughout the interior portion of the development. Director Nielsen also explained a development agreement had been prepared, and was in need of formatting revisions. He went on to state the roadway for this project was private and would be maintained by the homeowner's association rather than the City. He stated the final plan and plat was subject to the City Engineer's approval of these plans and specifications associated with the project. Engineer Brown stated Staffhad'been working with Roger Anderson, the developer's Engineer, to resolve issues associated with ponding on the site. These issues had been resolved and reviewed by City Engineering Staff. Plans were in order for the project, and the biggest hurdle remaining for the successful completion of the project was review by the City Engineer of the watermain extension outside the project area. Councilmember Lizee questioned whether any provisions for lighting were part of the plans. Brian Harju, of Capes tone Builders, stated lighting had been prepared to Department of Transportation standards. He stated lighting would be placed at the entrance to the site, and on both street areas and in the cul-de-sac area shown on the plan. Director Nielsen stated lighting would be part of a separate planning item at a later date, Councilmember Turgeon complimented the developer on the plans for the site, and noted the site in its current condition, was being well maintained throughout construction phasing. Councilmember Zerby questioned the types of block to be utilized in the retaining walls throughout the project. Roger Anderson, Engineer for Capestone Builders, then reviewed the block types and locations throughout the project. Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 04-070. "A Resolution Approving the Barrington Planned Unit Development Final Plan and Final Plat for Brian Harju (Capestone Builders), 20755 and 20775 Manor Road." CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 4 of8 Councilmember Zerby stated he thought this was a great project and he was excited to see progress being made on the site. Councilmember Lizee agreed, . Motion passed 4/0. 9. GENERAL/NEW BUSINESS A. Approval of 2005 Funding for SLMPD Administrator Dawson explained the South Lake Minnetonka Police Department (SLMPD) Coordinating Committee met August 4, 2004, and by consensus forwarded a proposed budget that would increase member cities' contributions by 4.1 % compared to the budget recommended for Fiscal Year 2004. He explained Shorewood's required contribution, if approved, would be $690,092. Administrator Dawson then went on to review the necessary approval timeline for the budget review by Councils, noting action must be taken on the 2005 contribution to the budget by September 1, 2004. Councilmember Turgeon expressed disappointment in receiving the budgets from SLMPD so late in the time line for budgetary consideration. She stated the lack of time to consider the budget forced Councils to view the budget in a "reactionary" mode, and she requested a change be made in the budget planning process for next year to allow more time for review. She further noted the lack of time impacted the ability to mediate any situations requiring resolution prior to the approval deadline, She requested the budgets be presented to Council no later than June 1 of each year for adequate time to consider the budget. . . In response to questions related to timing within the budget planning process, Administrator Dawson explained SLMPD Chief Litsey may have waited for 6 months of operational data at the new facility for accuracy in preparing the 2005 budget. In addition, Administrator Dawson would forward further information regarding the services provided by the Cornerstone Agency. Lizee moved, Zerby seconded, Approving a Contribution of $690,092 for the 2005 South Lake Minnetonka Police Department Operating Budget. . Councilmember Zerby stated he agreed with Councilmember Turgeon's issues related to the timeliness of the budget; however he also stated he was sympathetic to there being a new facility. He was quite certain the Chief understood the frustration Council had indicated and he thought a requested increase of 4.1 % was fair, and would provide the City with services at a value to the taxpayer. He thanked Chief Litsey, City Staff, and Council for its efforts in bringing the budget forward. Motion passed 4/0. Councilmember Turgeon explained the City ofTonka Bay had responded to a letter from the City of Excelsior regarding options for budget consideration in the near future. She stated, with regard to the letter from Tonka Bay to Excelsior, that she had no problems with the idea of a panel helping the Councils to work the problems associated with approval of the budget, however she believed certain stipulations should apply. Specifically, she believed there needed to be a "sunset" date included when discussing the idea of a panel, and there needed to be a timeline determined regarding how long each Council would have to respond to the panel's recommendations. She stated she thought the end of the . year would be too long for consideration of issues to be resolved, and she suggested the panel be . . . . . CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 5 of8 established by mid-September of this year, and October 31, 2004, as a deadline for completion of tasks before the panel, with an early November consideration by Councils. Any mediation resulting from the unresolved issues required binding arbitration, and to that end, she requested an estimate from a mediator on the necessary time for arbitration. Council indicated consensus for these suggestions, and Administrator Dawson stated he would send a supplemental letter to the City of Excelsior further explaining the position of the Shorewood Council. Councilmember Zerby requested a draft of this letter be submitted to all Councilmembers prior to being sent formally to the City of Excelsior. 10. ENGINEERINGIPUBLIC WORKS A. Southwest LRT Trail Crossing at County Road 19 Engineer Brown explained that at a Regular Council Meeting held on July 26, 2004, Council heard a request through petition to make the Southwest LRT Trail crossing at County Road 19 as an official trail crossing. Under State Statute, this action would result in all vehicles yielding right-of-way to pedestrian traffic. After considerable discussion with representatives from the Minnesota Department of Transportation, SLMPD, Hennepin County and the Three Rivers Park District, regarding the safety of this action, Hennepin County performed an installation of a pedestrian crossing at County Road 19 at the LRT Trail crossing. Engineer Brown noted County Road 19 carried traffic volumes in excess of 15,000 vehicles daily, with speeds often in excess of 40 miles per hour. Engineer Brown went on to state from a technical standpoint, a marked pedestrian crossing at the LRT trail on County Road 19 was unacceptable. He noted two hours after the signage and crossing had been designated, there was a "near miss" involving four vehicles and pedestrians at the posted trail crossing. He stated the excessive traffic artd increased speeds along this roadway made the situation very unsafe. He stated the installation performed was not acceptable, and one viable solution, although clearly not perfect in this case, would involve the installation of a "safety island" whereby pedestrians would be able to stand approximately halfway across the roadway on an island before crossing to the other side. Engineer Brown stated WSB and Associates had concurred with his assessment of the unsafe situation and Chief Litsey of the SLMPD had submitted an emailletter expressing his disappointment for installation of the crossing with no input from the police department regarding this issue. This email also stated Chief Litsey's concern for a potential increase in accidents due to the changes in signage and markings in the area for pedestrians. In response to Councilmember Turgeon's question, Engineer Brown explained the legal designation for a crosswalk had changed in the last year. The signage posted for the trail crossing was now considered enforceable due to the size of the signage and color intensity of the signage. Engineer Brown noted, however, nowhere in any of the posted pedestrian crossing signage was it indicated motorists would need to yield or stop for pedestrians. Furthermore, he stated bicyclists were not considered pedestrians in these crossings. He also stated the signage posted did meet enforcement standards; however, motorists were uncertain how to respond. Councilmember Lizee stated she did not think the pedestrian signage at the trail crossing was safe or effective in this case, as she also did not think people knew they needed to stop at this crossing. Councilmember Turgeon agreed, noting the current crossing seemed to provide a false sense of security CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 6 of8 for pedestrians. She also stated to post "No passing on the shoulder" signage would help but still would not be enough to deter motorists refusing to yield to pedestrians as required. Elizabeth Van, 24710 Amlee Road, stated she was one of the residents in support of the crossing and had brought the issue to Council via petition. She stated representatives of all agencies referenced by Engineer Brown were aware of the trail crossing issues, and noted placement of the signage posed a "double-edged sword" in this case. She also stated she was quite surprised the signage had been posted so quickly. She further stated representatives of both Hennepin County and MnDOT had insisted the trail crossing area required additional police patrol, and MnDOT representatives did not believe any additional signage was warranted in this case as all Drivers' Education manuals clearly informed motorists that they need to stop at posted crosswalks such as this one. Also, Ms. Vann stated, people would be crossing on the trail with or without appropriate signage, and with the signage it became enforceable for police to ticket those motorists that did not follow the signage. She stated she agreed some advance warning of the posted signage would have been better received by all parties involved and construction of a "safety island" seemed a better solution; however, at this point in time, the signage provided enforcement of the issue. Carolyn Nicklow, 5585 Harding Lane, stated she used the trail and crossing quite frequently, and while she appreciated the efforts made by the County, she thought the signs made it worse for crossing as motorists were not certain about how to handle the situation. She stated she thought safety should always come first, and flashing lights were certainly required in this case. She also stated she thought the County would have realized this was a family area with the park nearby and would have provided additional safety measures. Patricia Arnst, 5480 Teal Circle, stated she believed there was ambiguity on County Road 19 currently since the signage had been posted. She stated pedestrians on the trail had been and would continue to be certain that they needed to stop at the crossing, but the same could not be said for motorists. She stated she supported Engineer Brown's comments and also thought the signage and crossing brought more confusion to County Road 19. She also stated police enforcement efforts would need to be limited simply due to budget constraints at this time. Ms. Arnst further stated she liked the idea of a "grass roots" beginning to this issue, but wished the writer of the petition and fliers being shared in nearby neighborhoods would include a name and phone number rather than calling themselves Shorewood residents only as she was a resident that did not agree with the situation as stated in the flier. Acting Mayor Garfunkel stated he was quite concerned about the situation as it seemed to provide an opportunity for mistakes to be made by motorists at the expense of pedestrians. Councilmember Lizee stated the crossing was not adequate in its current state. She questioned Engineer Brown regarding the liability of the situation. Engineer Brown explained the liability rested with the County since the roadway was a County owned roadway, and the County had performed the installation of the signage. Council indicated by consensus that a letter be sent to Hennepin County Commissioners regarding the unsafe situation created by the installation of the pedestrian signage at the trail crossing, and requesting help in this matter. . . . . . . <l . . . . . CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 7 of 8 B. Rejecting Bids for the County Road 19 Intersection Project Engineer Brown explained bids had been received and were opened on August 4, 2004 for the County Road 19 Improvement Project. Bids were checked for accuracy and tabulated. He then shared the bid tabulations noting the lowest bid provided was 28.69% above the engineer's estimate for the project. He went on to explain City Staff had discussed the matter with representatives of Hennepin County. These representatives were requesting the City reject the bids in order to allow revisions to be made to the County's portion of the roadway section that they believed would result in substantial changes to the amounts of a second bid. Engineer Brown noted Staff had relayed its skepticism in whether the revisions could result in substantial savings. Despite these concerns the County was requesting the project be re- bid. Discussion ensued regarding the potential areas the County believed could be impacted by revisions. In response to Councilmember Turgeon's question, Engineer Brown explained the County would not be supplying any additional funding to offset any additional costs incurred as part of the market situation related to the project. He then shared a revised timeline for the project indicating the construction phasing for the project would need to be split differently but would still begin this year. Zerby moved, Turgeon seconded, Adopting RESOLUTION NO. 04-071, "A Resolution Rejecting Bids for the County Road 19 Intersection Project." Motion passed 4/0. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. CR 19 Construction Update Engineer Brown stated there was nothing further to add at this time. 2. Timber Lane Watermain Engineer Brown stated Staff would need to re-contact residents along Timber Lane regarding the potential water main installation in that area, as only three residents had responded to the City's request for input on the project. B. Mayor & City Council 1. Liquor Committee Recommendations from Liquor Marketing Study Administrator Dawson explained that the City had contracted with Dakota Worldwide Corporation earlier in the year to provide a Liquor Marketing Study to determine potential impacts to the City should another liquor store operation begin in the City. The study had considered a number of options and after considerable review by the Liquor Committee; it was recommended the Council take no action toward implementation of a new liquor store at this time. Administrator Dawson explained the committee's recommendation also included revisiting the concept of a opening a third liquor store within the City at this time next year in preparation for the 2006 budget deliberations. CITY COUNCIL REGULAR MEETING MINUTES August 23, 2004 Page 8 of8 12. ADJOURN Turgeon moved, Lizee seconded, Adjourning the Regular City Council Meeting of August 23, 2004, at 8:57 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED Sally Keefe, Recording Secretary John Garfunkel, Acting Mayor Craig W. Dawson, City Administrator . . " . . . . . Il . PAYABLESAPPROVALS For 9/13/04 Council Meeting . Prepared by: (I tttIt.e,1)/t\-~ Ctb Catherine EIke, Sr. Accountant ~~ Reviewed by: Bonnie Burton, Finance Director & lJtu~ . ;Jb Approved by: Craig D son, City Administrator . Date: 9-9-{)tf Date: ~ Date: ~ 431+ PAYROLL APPROVALS For 9/13/04 Council Meeting · Prepared by: ~l/l.j;'( elk€.- Date: 9-~(1'i Catherine ~lke#r. ACCO. untant Reviewed by: L~ Date:_ Bonnie Burton, Finance Director Approved by:. ~ ~/ M Date: tJJ i. ~..f ./ Craig Da~son, City Administrator ~ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public W arks ~ September 7, 2004 TO: FROM: . RE: Resolution filling Vacant Position of Light Equipment Operator Staff has performed interviews for the position of a Utility Operator/Light Equipment Operator for the Department of Public Works. Finalists for the position included three qualified individuals with varying levels of experience. The preferred candidate is Mr. Chris Pounder. Mr. Pounder has previously been employed with the City of Shorewood. During his service with the City, his job performance was excellent. During his employment with another municipality, Mr. Pounder has gained valuable experience within the field of public utilities. His experience will be an asset to the City of Shorewood. . Mr. Pounder currently possesses a Class C Water License, from the Minnesota Department of Health. This license meets the requirements for operation of the City of Shorewood utility system. Mr. Pounder is seeking a Class SC license from the Metropolitan Pollution Control Agency for the wastewater system. It is anticipated that this license will be obtained within 18 months from the time of employment. Until that time, Mr. Pounder will be operating under the guidance and license of the Utility Lead Operator. The Pay rate for this position is set by the union contract. Based upon the valuable experience that Mr. Pounder haS gained while employed at another municipality, Staff is recommending that the City recognize his past service in terms of the rate of pay. However, benefits such as sick and vacation, will accrue at the start of this term of employment with the City of Shorewood. Staff is recommending approval of the attached resolution that appoints Mr. Christopher Pounder to the position of Utility Operator / Light Equipment Operator, within the Department of Public Works. If approved, Mr. Pounder will start on September 29, 2004. Recommendation Staff is recommending approval of the resolution that appoints Christopher Pounder to the position of Utility Operator/Light Equipment Operator. A resolution is attached for your consideration. n t./ PRINTED ON RECYCLED PAPER =#36 CITY OF SHORE WOOD RESOLUTION NO. 04-_ A RESOLUTION FILLING THE POSITION OF LIGHT EQUIPMENT OPERATORlUTILITY OPERATOR WHEREAS, the City of Shorewood advertised for the position of Light Equipment OperatorlUtility Operator within the Department of Public Works; and WHEREAS, the Director of Public Works has made recommendation to the City Council that preferred candidate for said position is Mr. Christopher Pounder. NOW, THEREFORE BE IT RESOLVED 1. The City Council of Shorewood does hereby appoint Christopher Pounder to the position of Light Equipment Operator within the Utility Department, for the City of Shorewood, for a probationary period of six months. . 2. After said six-month probationary period has expired, the Director of Public Works shall make recommendation to the City Council regarding permanent appointment of Mr. Pounder to the position of Light Equipment OperatorlUtility Operator. ADOPTED by the City Council of the City of Shorewood this 13th day of September, 2004. . WOODY LOVE, MAYOR ATTEST: CRAIG DAWSON, CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: September 7, 2004 ' . CC: Mayor and City Council Members Jean Panchyshyn, Executive SecretarylDeputy Clerk -$ Craig W. Dawson, City Administrator ~ TEMPORARY GAMBLING LICENSES - Friends of the Southshore Center and Edina Care Residence TO: FROM: RE: . The Friends of the Southshore Center have submitted an application and appropriate fee for a Minnesota Lawful Gambling Permit to conduct a raffle drawing on January 4,2005, at the Southshore Center, 5735 Country Club Road in Shorewood. Proceeds from the raffle drawing will be used to support the Southshore Center. Edina Care Residence, a non-profit organization, has submitted an application and appropriate fee for a Minnesota Lawful Gambling Permit to conduct a raffle next year on July 11, 2005, at its annual banquet to be held at the Minnetonka Country Club, 24575 Smithtown Road in Shorewood. Proceeds from the raffle will be used to support the Edina Care Residence organization. COUNCIL ACTION Adoption of two Resolutions: 1), Approving the Temporary Gambling License for Friends of the Southshore Center for a raffle drawing to take place on January 4, 2005jat the Southshore Center, 5755 Country Club Road in Shorewood; and 2) Adoption of a Resolution Approving a Temporary Gambling License for Edina Care Residence, for a raffle drawing to take place on Monday, July 11,2005, at the Minnetonka Country Club, 24575 Smithtown Road in Shorewood. n ~J PRINTED ON RECYCLED PAPER #-3t CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING A TEMPORARY GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, the City prescribes certain restrictions concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirements for such a license and has agreed to all terms and conditions of the agreement contained in the license. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: . That a single temporary license for the conduct of gambling as specified in the terms and conditions ofthe license be issued Friends of the Southshore Center. Said raffle to be held on January 4, 2005, at the Southshore Center, 5735 Country Club Road. ADOPTED by the City Council of the City of Shorewood this 13th day of September, 2004. . WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR . . Minnesota Lawful Gambling LG220 Application for Exempt Permit Fee $50 Fee Paid Organization information Organization name / rr/erzd (') Slreet \S'7..3rf!. /' Name of chief exe utive officer (CEO) First name rPA; V;J? Check No. ./?preViOus lawful gamb~ing exemption number Len e...r .XSS77 StatelZip Code County :AI Q..s-...5'...3 / ../ .I? cS;uJAs )e>/' e.. City e>r' C'u47,d Last name Daytime phone number of CEO '..5-7- 0/71./- // I Type of Nonprofit Organization Check the box that best describes. your organization: o Fraternal 0 Religious o Veteran [8( Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status o Cel1ificale of Good Standing from the Minnesot::1 Secretary of State's Office D...fA charter showing you are an affiliate of a parent nonprofit organization B" Proof previously submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premis as where gambling activity will be rond ucted (for raffle.s, I ist the site where the drawi ng will take place) ~ou.,-f Gn./er Address (do not use PO box) City 'i:~~~~~~i{r~~i~atethed~~e~raWing) J; CJCJ~ Check the box orboxas th indicate e type of gambling activity your organization will be conducting: o "Binga S Raffles (cash prizes may not exceed $12,000) D "'Paddiewheels 0 .Pull-Tabs 0 'Tipboards 'Gambling equipment for puU-t8bs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from ill distributor licensed by the GambUng Control Board. To find a licensed distributor. go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or cafi 651-639-4000. This form will b& made available in alterna1ive Your name and and your organization's name the following: Board members, staff of the forma.t (Le. large print, Braille) upon request. and add r&ss will be pu bile information when Board whose work assignment requires that The information requested on this form {and It!CI3ivad by the Boom. All the otherinformalion they have access to the information; the any a1tachments) win be used by the Gambling that you provide will be private data about you Minnesota Department of Public Safety; the Control Board (Board) to determine your until the Board issues your permit. When the Minnesota Attorney General; the Minnesota qualifications to be involved in lawful gambling Board issues your permit all of the information Commissioners of Administration. Finance, activities in Minnesota. You have the right lo that you have prollided lo the Board in the and Revenue; the Minnesota Legislative refuse to supply the information requested; process of applying forY9ur permitwill become Auditor, national and international gambling however, if you refuse to supply this public. If the Board does not issue you a reQulatorya.gendes;anyone pursuant to court information, the Board may not be able to permit, ail the information you halle provided mde-,r; oU"ler individ uals and agencies Ihat are d etermi ne your qualifications and I as a in the pn:x:ess of applying for a permit remains specifically authorized by state or federal law consequence, may refuse to issue you a private, with th a exception of your name and to have access to the information; individuals permit. If you supply the information your organization's name and address which and agencies for which law or legal order requested, t'1e Board will be able to proce...<:\S will remain public. B'Jthorizas a new u-.cte or sharing ofinformation your applica.lion. Private data about you are available on Iy to after this Notice was given; and anyone with your consent. State/Zip Code - County ~n he' ; LG220 Application J9r Exempt Permit Organization Name /r; ("ncl.J~ _.!?.I! If the gambling premises is within city limits, the city must sign this application. . On behalf of the city, I acknowledge thi~. application. C heck the action that the city is taking on this application. O The city approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a pam-lit after 30 days (60 days for a first class city). o The city denies the application. Print name of city _._____________ (Signature ofci1y personnel receiving application) Title______________.____..___._ Date._____.__..l._._.._..!.___..__...__.. Page 2 of2 ./? / 12/03 _-I- ,{~..____......~~.~.t~ ~d,zc.~___t;_~~_~~...___..__.._ If the gambling premises Is located in a township, both tile county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period. and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county _.__________.__ . . . (Signature of county personnel receiving appiication) Title Date ..____./......__..1_.._..._.__ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [Atownship has. no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).J Print name of township (Signalureoftownst,ip official acknowledging application) Title__._______________.__ . Date -. 1lflUI.1Ml , 1IIlt"N' Chief Executive. Officer's Signature The information provided in this .. . complete and accLlrate to the best of my knowledge. ( . 17) .J, Chief executive officers signature.-!. " ~ Y Name (please print) P.4 ; / d&l /h';? __III IIIU T .-"'__.IMllIlIllllMl"llllll'nJIIIlIiI' Date I ~ lo?3l 0 ......._~_".lll.a~ .- Mail.Applicationand Attachments At least 45 days prior to your schedLded activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $50 application fee (make check payable to "S1ate of Minnesota"). Application fees are not prorated, refundable. or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknoJ'ltledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. . . CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING A TEMPORARY GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, the City prescribes certain restrictions concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirements for such a license and has agreed to all terms and conditions of the agreement contained in the license. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a single temporary license for the conduct of gambling as specified in the terms and conditions of the license be issued to Edina Care Residence. Said raffle to be held on Monday, July 21, 2005, at the Minnetonka Country Club, 24575 Smithtown Road, Shorewood, MN 55331. ADOPTED by the City Council of the City of Shorewood this 13th day of September, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR Minnesota Lawful Gambling LG220 Application for Exempt Permit Organization Information Organization name ~O, U.t}- ~ Street City U~C;-\ ~oV{L ,J){, Name of chief executive officer (CEO) First na1(lQ Name of treasurer First name ~-,.. .< tnf:..- Type of Nonprofit Organization Fee r-t~}~:(~:'i'~ ;l:,..... \ AUG 5 2004 . Page 1 of 2 (W~b) 12/03 ny Check No. Previous lawful gambling exemption number JZtsIOt~ State/Zip Code County J 1 fh AJ 17t~ t1}( tJA- Last name VOovgL Daytime phone number of treasurL//2.- c.7Ji- Check the box that best describes your organization: o Fraternal 0 Religious o Veteran 1S't6ther nonprofit organization Check th.e box that indicates the tYpe of proof your organization attached to this application: lE' IRS letter indicating income tax exempt status n Certificate of Good Standing from the Minnesota Secretary of State's Office o A charter showing you are an affiliate of a parent nonprofit organization o Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) rn ItJ~C2 Address (do not use PO box) leA City UUiv' StatelZip Code County . Date(s) of activity (for raffles, indicate the date of the drawing) ""7 ,n--- .~ ~ Check the box or boxes that indicate the pe of gambling activity your organization will be conducting: o *Bingo ']S( Raffles (cash prizes may not exceed $12,000) 0 *Paddlewheels 0 *Pull-Tabs D *Tipboards *Gambling equ~nt for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651.639-4000. This form will be made available in altematlve format (I.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit. all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit. all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to . the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and Intemational gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. LG220 Application for Exempt Permit Organization Name f1J( IJI}- Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. O The city approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). I . o The city denies the application. Print name of city (Signature of city personnel receiving application) litle Date~----1_ . Cili l~ 'J- i . O('./,.Ll~ Page 2 of 2 12/03 If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county (Signature of county personnel receiving application) Title Date----1----1_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) litle Date Chief Executive Officer's Signature The information provided in this application is complete an Chief executive officer's signature Name (please print) tn.AflfJt t:J Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a cOpy of your proof of nonprofit status, and . a $50 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 DateLi!Ll2.:L If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. .. '\ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM FROM: . Mayor and City Council Craig Dawson, City Administrator 1 W Larry Brown, Director of Public Works't-' 1 September 7, 2004 TO: . DATE: RE: Motion Accepting Proposal for Professional Design Services - Woodhaven Well Project, City project 00-01 Staff has discussed on numerous occasions the need to reconstruct or abandon the W oodhaven Well Facility. As such, this project has been scheduled for 2004 as part of the 2004-2008 Capital Improvement Program (CIP).Attachment 1 is an excerpt from the 2004-2008 CIP that indicates the associated costs and site location map for the project. . Council may recall that a feasibility report was prepared by WSB and Associates, and was accepted by the City Council. This report documented the cost analysis to reconstruct. the well, or abandoned the facility and interconnect to a neighboring water system. The most cost-effective solution is to abandoned the facility and interconnect to the City of Excelsior's water system. The Minnesota Department of Health has performed an inspection of the well and has also indicated that the well needs to be reconstructed or abandoned. Currently, the Woodhaven system serves 32 single-family homes. The proposed concept design involves the connection to Excelsior's water system north of St. John the Baptist Catholic Church, and to extend watermain to the southeast along Mill Street to the intersection of Apple Road. This utility would then continue south on Apple Road to a connection at the intersection of Apple Road and Bracketts Road. Attachment 2 is a proposal prepared by WSB and Associates, for the design and construction services for this project. The total cost of the proposal is $18,400 for design and construction. This is within the amount budgeted for this project. Recommendation Staff is recommending approval of a motion that accepts the proposal for professional design services by WSB and Associates, Inc for the W oodhaven Well Improvement Project. n ~.1 PRINTED ON RECYCLED PAPER ~3D C~pital Plan City of Shorewood, Minnesota Pro,ject # W -03-05 Project Name W oodhaven Well Interconnect Fund # 601 2004 thru 2008 " Contact Engineer Department Muni~ipal Water System f Type Improvement Useful Life Category Water: Wells Priority nla Total Project Cost $140,000 Description This project proposes to interconnect the Woodhaven Well with the City of Excelsior's water system. The City ofChanhassen's system was considered, however Chanhassen denied the request. I I I I I I I I I I I I I I aT ( !.,"iF CH.'l I 27 . NORTH if l " ,.. , ,. l i- {.l ~ I ATTACHMENT 1 . WSB & Associates. Inc. August 10, 2004 \ ~ 110M ~\)\i Mr, Larry Brown, P.E. Public Works Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 . Re: Woodhaven Well Feasibility Report Design Proposal Dear Mr. Brown: WSB & Associates, Inc. is pleased to submit this proposal for the preparation of final plans and specifications for the W oodhaven Well Watermain Proj ect. As you requested, we have developed the attached scope of services, cost estimate, and schedule for this project. I wi11lead our project team and serve as project manager and coordinate all activities with the City and provide quality control and design input for the project. . Thank you for your consideration ofWSB for these professional engineering services. We look forward to working with you on this project and other projects in the future. If you have any questions or require any additional information, please do not hesitate to give me a call at 763-287-7195. Sincerely, David E, Hutton, P .E. Project Manager 4150 Olson Memorial Highway Enclosure Suite 300 Minneapolis JS Minnesota 55422 763.541-4800 763.541.1700 FAX Minneapolis. St. Cloud. Equal ATTACHMENT 2 .. Proposal to Provide Professional Engineering Services for Woodhaven Well Watermain Project City of Shorewood, MN WSB proposes to provide the following services to the City of Shorewood for the final design and preparation of construction plans and specifications for the W oodhaven Well Watermain Project. The specific work tasks are outlined below. Work Tasks A. Final Design/Plans We will prepare the final construction plans in AutoCAD suitable for bidding this project. The plans will generally consist of the following sheets: · Title Sheet · Quantity Tabulation · Standard Details · Alignment Plans and Tabulations · Plan and Profile Sheets · Roadway Replacement/Sections . B. Surveying / Mapping / Easements In order to determine actual property lines and existing public right-of-way, a full topography survey is proposed. Cross-sections wi11 be taken every 100 feet from right- of-way to right-of-way and all property comers will be found if located. The field survey data will be compared against the current right-of-way map for verification of the right- of-way. The existing road will be located with respect to property lines / right-of-way. If . necessary, easemfmt drawings and descriptions will be prepared. C. Specifications Specifications and bidding documents wi11 be developed as part of this final design phase. We will prepare a bid tabulation and memorandum of recommendations upon opening the bids. D. Permits We wi11 prepare and secure the necessary Minnesota Department of Health permits. The City is responsible for all permit fees. E. Bidding We will prepare 10 sets of plans and specifications for bidding purpose and distribution. P:\ShorewoodlProp for final design 10 Woodhaven Well Walermain.doc :, . . . F. Timetable We will have the plans done within 21 days of receiving the notice to proceed. G. Fee The total estimated fee for this work is $18,400 as shown on Attachment. We will bill you using our current 2004 hourly rates based on actual hours worked. This consists of approximately $9,400 for construction services and $9,000 for design services. H. Meetings We will attend the Council meeting to award the bid if the City desires. One neighborhood meeting and one meeting with the City of Excelsior are included in the proposal. If additional meetings are necessary, they can be added. I. Construction Services This proposal includes contract management, construction observation and staking. These services are approximately $9,400 of the total fee. If additional construction services or hours are needed, they can be added at our 2004 or 2005 rates. J. As-Builts At the conclusion of the project, as-built drawings will be prepared and provided to the City. I hereby authoriz.~' WSB & Associates, Inc. to provide the services as outlined above. Mr. Larry Brown, P .E. Director of Public Works Date P:\ShorewoodlProp for final design 10 Woodhaven Well Watermain.doc . . ,~ . &.bsocIatu, 1ni:. Work Plan and Estimate of Cost Woodhaven Well Replacement Final design .. WS8 City of Shorewood Estimated Hours Feasibility Report Project Engineer Office Registered Constr. Total Task Description Principal Engineer Tech Technician Land Surv. Observ Survey Crew Hours 1 PROJECT MANAGEMENT 5 5 2 PRELIMINARY SURVEY 6 12 18 3 FINAL DESIGN 2 12 16 30 4 PLAN REVIEWIREDLINE 4 4 8 5 SPECIFICATIONS 2 10 10 22 6 PERMITS 2 2 7 EASEMENTSILEGALS 5 5 8 ENGINEERS ESTIMATE 2 4 6 9 MEETINGS/COORDINATION 5 4 9 10 BIDDING SERVICES 4 4 8 11 CONSTRUCTION MGT . 10 10 12 CONSTRUCTION OBSERVATION 40 40 13 CONSTRUCTION STAKING 4 18 22 14 AS BUlL TSIFINAL PROJECT 4 4 8 Total Hours 30 40 24 10 15 40 34 193 02-Aug-04 Houri Com Labor Costs 116.00 74.00 82.50 53,480.00 52,960.00 51,980.00 53.00 103.00 74.00 145.00 5530.00 $I 45.00 52,960.00 54,930.00 518,385.00 518,385.00 SHOREWOOD PARKS FOUNDATION MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Board of Directors September 9, 2004 Proposed Amendments to By-Laws At its August 19 meeting, the Board of Directors considered amendments to the By-laws suggested by the Council regarding Directors. The amendments would: 1) remove the requirement that directors be appointed by Shorewood City Council; and 2) remove that section of the by-laws as one whose amendment requires approval by the City Council. . The amendments to accomplish these objectives would be as follows. ARTICLE IV. Directors & Meetin2s Section 4.06. Appointment. All directors shall be appointed after nomination and approval by the Board of Directors and approval of the Shorey:ood City Cmmeil. Section 4.07 ... ARTICLE XV. Amendments . Section 15.01. Amendments. The Board of Directors may amend the Corporation's Articles of Incorporation, as heretofore or hereafter from time to time amended or restated, to include or omit any provision which could be lawfully included or omitted at the time such amendment is made. Any number of amendments, or an entire revision or restatement of the Articles of Incorporation or Bylaws, either may be submitted and voted upon at a single meeting of the Board of Directors and be adopted at such meeting, a quorum being present, upon receiving the affirmative vote of not less than two-thirds of the whole number of directors of the _corporation or may be adopted by a written submittal signed by all of the directors of the Corporation; provided, however, that no amendment of Section 2.01, 2.02, 2.03, 3.01, 4.04, ~ 4.10, 4.11, 5.02, 5.04 or 5.05 of these Bylaws, shall be made without the approval, by resolution, of the Shorewood City Council. Board Action: At its August 19 meeting, the Board recommended approval of these amendments. City Council Action: Per Section 15.01 of the By-laws, City Council approval is necessary regarding these amendments. No future Council approval would be required regarding Directors. RECOMMENDATION: The Shorewood Parks Foundation Board of Director recommends that the Council approve these amendments and adopt the resolution necessary to do so. ~3E CITY OF SHOREWOOD RESOLUTION NO. 04 - A RESOULTION APPROVING AMENDMENTS TO SECTIONS 4.06 AND 15.01 OF THE BY-LAWS OF THE SHOREWOOD PARKS FOUNDATION WHEREAS, the Shorewood Parks Foundation may amend its By-Laws from time to time; and WHEREAS, the Foundation's Board of Directors are proposing amendments in Sections 4.06 and 15.01 of its By-Laws; and WHEREAS, Section 15.01 of the Foundation's By-Laws lists Sections 4.06 and 15.01 as ones which may be amended only by approval through Resolution of the Shorewood City Council; and WHEREAS, the City Council has reviewed and given its consideration to the proposed amendments, which would: . 1) remove the requirement that directors be appointed by Shorewood City Council, and 2) remove that section of the by-laws as one whose amendment requires approval by the City Council; and WHEREAS, the City Council believes that such an amendment is satisfactory and is consistent with the purposes of the Foundation; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Shore wood that it approves the amendments to Sections 4.06 and 15.01 of the By-Laws of the Shorewood Parks Foundation, as proposed by its Board of Directors. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of September, 2004. . Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk ~ , CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works JP' . DATE: September 7, 2004 RE: Accept Bids and Award Project..,.. Bituminous Overlays for the Year 2004 A bid opening was conducted on Wednesday, September 8th, 2004 for the Bituminous Overlay Project for Minnetonka Drive and Elmridge Circle. Bid results have been tabulated and are summarized below in Table 1. Firm Midwest As halt Co Wm. Mueller & Sons, Inc. Barber Construction Co., Inc. Hardrives, Inc. Bituminous Roadways, Inc. Bid $ 63,272.50 $ 64,595.00 $ 70,240.00 $ 76,777.25 $ 84,732.50 . Table 1 Midwest Asphalt Corporation is the lowest responsible bidder, with a bid of $ 63,272.50. The engineers estimate for the project $63,172.96. Midwest Asphalt has performed work for the City of Shorewood previously, and is found to be a responsible bidder. The final amount paid under the contract is determined by the actual weight of asphalt placed. Inspection personnel monitor and tally each roadway to track quantities and payment amounts, as the project progresses. Since the final quantities are not known until constructed, a contingency amount needs to be present to allow for differentials in the quantities. Therefore, to provide for this contingency, Staff is recommending that the contract be awarded to Midwest Asphalt Inc. for an amount not to exceed $ 70,000. This will keep the overall contract costs within the $85,000 budgeted for the year 2004. Recommendation Staff is recommending approval of the attached resolution that accepts the bids and awards the contract for 2004 Bituminous Overlay Project to Midwest Asphalt, Inc. n ~.1 PRINTED ON RECYCLED PAPER ~ .3f CITY OF SHOREWOOD ~ RESOLUTION NO. 04- A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2004 BITUMINOUS OVERLAYS AND APPURTENANT WORK, CITY PROJECT 04-06 WHEREAS, pursuant to an advertisement for bids for local improvements designated as 2004 Bituminous Overlays and Appurtenant Work, City Project No. 04-06, bids were received, opened on September 8, 2004 and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that Midwest Asphalt Corporation, is the lowest bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: . 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with the firm of Midwest Asphalt Corporation, in the name of the City of Shorewood, 2004 Bituminous Overlays, City Project No. 04-06, according to the plans and specifications on file in the office of the City Administrator /Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of September, 2004. . Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk , PROJECT: 2004 Bituminous Overlays and Appurtenant Work for Minnetonka Drive and Elmridge Circle City of Shorewood Project No. 04-06 LOCATION: Shorewood, MN WSB PROJECT NO(S).: 1611-00 Bids Opened: Wednesday, September 8, 2004 at 10:00 a.m. Addendum No. Bid Contractor 1 Rec'd. Security Total Bid . 1 Midwest Asphalt Corporation X X $63,272.50 2 Wm. Mueller & Sons, Inc. X X $64,595.00 3 Barber Construction Co., Inc. * X X $70,240.00 4 Hardrives, Inc. X X $76,777.25 5 Bituminous Roadways, Inc. X X $84,732.50 Engineer's Opinion of Cost $63,172.96 . I hereby certify that this is a true and correct tabulation of the bids as received on September 8, 2004. ~/p ~ Larry Brown, P.E., City Engineer ~~~ JeVn Panchyshyn, Dep CI k DENOTES CORRECTED FIGURE * A bid was submitted to the City of Shorewood by Barber Construction Co., Inc. on Tuesday, September 7, 2004. The City inadvertently overlooked Barber Construction's bid during the bid opening held at 10:00 a.m. on Wednesday, September 8, 2004. Barber Construction's bid information is included on this Bid Tabulation indicating them as the third low bidder. EXHIBIT A . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: . DATE: RE: Authorize the Expenditure of Funds - City Hall Roof Replacement As part of the space needs and inventory completed for City Hall, one of the major items identified needing immediate attention is the roof over the City Hall building. Staff has solicited quotes for the removal of the existing shingles, installation of ice dam material, and replacement of the shingles. Replacement shingles will a 25 year shingle and will be brown in color (similar to what is exists). Two quotes were received for this work, and are summarized below. . Firm SELA Roofing and Remodelin , Inc. Incline Ente rises, Inc. Base Bid Amount $ 9,270.00 $ 10,920.00 SELA Roofing and Remodeling, Inc. provided the low quote for an amount of $9,270.00. It is anticipated that additional work may be required to replace deteriorated decking. Since the extent of replacement will not be known until such time as the existing shingles are removed, Staff is recommending a contingency amount of $3,000, over and above the base bid, be approved. If approved, this expenditure is to be funded by the Public Facilities and Office Equipment Fund. Although this was not a scheduled expenditure in the Capital Improvement Program, this cost has been identified as an imperative improvement for the City Hall building. Recommendation Staff is recommending approval of the motion that authorizes the expenditure of funds, not to exceed $12,270 from the Public Facilities and Office Equipment Fund, for roof replacement at City Hall. ft 'o.J PRINTED ON RECYCLED PAPER 4F3G- . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works f~ . DATE: September 7, 2004 RE: Authorize Expenditure of Funds, Local Roadway Fund for 2004 Pavement Marking Contract Quotes were solicited for the annual striping contract for 79,030 lineal feet of stripe. Three proposals were obtained for the contract, and are summarized in Table 1 below. Quoted Amount $ 3,636.38 $ 5,410.08 $6,322.40 . Table 1 Table 2, shown below, indicates which roadways are to be striped. Features such as crosswalks, turn arrows etc, will be painted by Shorewood's Department of Public Works personnel. . Brom' s Boulevard . Vine Hill Road . Old Market Road . Covington Road . Covington Road . Radisson Rd (Christmas Lake Road to Merry Lane). . Christmas Lake Rd (State TH 7 to 3rd Avenue.) . Lake Linden Drive . Yellowstone Trail (country Club Road to Lake Linden Drive) . Smithtown Rd (center double yellow only) . Excelsior Blvd n ~J PRINTED ON RECYCLED PAPER ~ 3H Mayor and City Council Award Pavement Marking Contract September 8, 2004 Page 2 of2 Recommendation Staff is recommending approval of a motion that awards the annual striping contract to AAA Striping Service Co., in the amount of $ 3,636.38. This expenditure is to be funded from the Local Roadway Fund. . . / CITY OF SHOREWOOD ./ 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhafl@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 9 September 2004 RE: Sign Permit - Fitness 19 (Shorewood Village Center) FILE NO. Property (23730 State Highway 7) Eagle Sign Company has applied for a sign permit for a new fitness center that will occupy space in the Shorewood Village Center. The sign (Exhibit A) is within the allowable sign area for mall tenants as prescribed in the Center's current conditional use permit. We have been advised by the manager of the Shopping Center that Fitness 19 will be one of three "major tenants" in the center, and under the current conditional use permit, major tenants are allowed additional signage (up to 75 square feet). The proposed sign contains slightly less than 60 square feet and is illustrated on Exhibit A. Approval is recommended. Cc: Craig Dawson Howard Humbyrd n ~J PRINTED ON RECYCLED PAPER # ],1. . ~ 7: - tr ... . ...... ~ . . Page 1 of 1 ... file://C: \ WINDOWS\ T em porary%20Intemet%20Fi I es\OLKC032\EMAIL %20SHOREVIEW.gif 9/8/04 ,. . . MEMORANDUM TO: FROM: DATE: RE: FILE NO. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Mayor and City Council Brad Nielsen 9 September 2004 Sign Permit - South Tonka Baseball Sign Permits (Freeman Park) South Tonka Baseball proposes to replace the existing scoreboard at Freeman Park Field No.1, with an electronic version, the same size and message as the one at Field 3. The existing scoreboard is shown on Exhibit A. Thenew one will be located in the same location, using the existing poles. The only difference is that the new scoreboard will not have "Donated by.. ..". The Park Commission has recommended approval ofthe new scoreboard. Cc: Craig Dawson Larry Brown ft t..1 PRINTED ON RECYCLED PAPER p:- 3;7. . ~-... , . " ""0 t.. a .-( ~ ....Q oJ ~ . Q .~ ..J ~ 'V' <1' ~ t - 'i- W fI' ~... ~ M ~ C ~ ~ ~ U-~ . . . . #-J 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us . CITY OF SHOREWOOD MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 3 September 2004 RE: Miller, Ron - House Moving Permit FILE NO. Property (20585 Minnetonka Boulevard) Ron Miller owns the house at 20585 Minnetonka Boulevard (see Site Location map- Exhibit A, attached). This house is to be removed as part ofthe Aldenwood development that was approved earlier this year. Mr. Miller proposes to have the house moved outside of Shorewood. Chapter 1003 regulates the moving of buildings within the city limits. The Planning Commission is charged with reviewing the request and making recommendation to the City Council. Although, several criteria exist for approving such requests, the two most significant are: 1) Code compliance for structures being located within the city; and 2) suitability of the route over which the building will be moved. In this case, since the building is not being relocated in Shorewood, Code compliance is not an issue. With respect to the route, the house will be moved via Minnetonka Boulevard, east to Vine Hill Road and out to State Highway 7. The City Engineer has approved the portion of the route within Shorewood (all 400 feet of it). It is recommended that the moving permit be approved, subject to the Police Department determining the best time for the move. Also, the moving contractor must provide a copy of its State license and bond. Cc: Craig Dawson Tim Keane Larry Brown Ron Miller Otting Housemovers ft ';..1 PRINTED ON RECYCLED PAPER #31< - rJ z ....c: ~ ~ to m z <( to ..J <( I- m ~ SITE LOCATION 20585 Minnetonka Blvd. t CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Craig W. Dawson, City Administrator CD September 9,2004 Request for Comments from LMCD Resolutions regarding Six-Mile Creek . At the close of the 2004 session, special legislation was introduced and enacted that superseded the LMCD's prohibition of motorboats on Six-Mile Creek. The Lake Minnetonka Conservation District is requesting comments from the 14 member cities regarding: .. A model resolution for cities . A resolution to be considered by the LMCD Board This special legislation was a topic of discussion when the Council last heard a presentation from its representative and LMCD Chair, Tom Skramstad. At that time, the Council concurred with the LMCD that such legislative action was poor policy and procedure, and that the LMCD's motorboat prohibition on Six-Mile Creek was appropriate. . City Council Action: At this time the LMCD seeks comments only. Staffwill compile and forward any Council comments to the LMCD. 45ft n \,.1 PRINTED ON RECYCLED PAPER . LAKE MINNETONKACONSERVATIOND1STRICT 18338 MINNETONKABL'{O. 0 DEEPHAVEN. MINNESOTA 55391 o TELEPHONE 9521745-0789 0 FAX .952/745.9085 GregoryS. Nybeck,EXECUTIVE DIRECTOR August .12,2004 BOARD MEMBERS Tom. Skramstad Chair, $hoi'ewood Katy Van Hercke . Vice Chair, Minnetonka Jose Valdesuso.. . Secretary; Excelsior Paul Knudsen. Treasurer. Minnetrista . . BOb Arnbrosl:l . Wayzfita ' . Doug Babcock Tanka Bay' Orv Burma Mound. Miles Canning . Grel:lnwciod . Bert Foster Deephaveh Debbie/Halvorson Orono Pete. Nelson . Victoria . Tom Scanlon . ~pringPark Tom Sellntjens MinnetonkaBeach HerbSuerth Woodland Mr. Craig Dawson . City Administrator Cityof Shorewood 5755 Country Club Rd. Shorewood,MN' 55331 Dear Mr. Dawso.n: . . . .In June 2002, the Lake Minneto.nka Conservation District (LMCD). Boardofqirectorsadopted LMGD or..d. i..n. a.n.c. e.. 17. 8...... T. . h..i...S .Ordin. .a. nee. p...rOhi.bits th.. '.. e use .0. f m. ot.OriZe..d....W. .at.e.....r. c.. ra.ft... on. .....~. ix Mile c.ree.k;. p. . ~.in.)e. Creek.west of Count y.Road..110, and Long Lake Creek upstream from the railroad trestle. ...Electnc trolling mot9rs areallowedinthese parts of Lake Minnetonka as long astheycompJy with the,. ,. speci~cationsoutlinedin the ordinance. .f;nclosect is a copy of this ordinance. . Laws of Minnesota 2004, Chapter225,Section 43was recently passed. byth~ state legislature that stripped. the LMCD of its jurisdiction in Six Mile Creek; The .Iegislation was sponsoredloc~lIy by State $enatorGen Olson and RepresEmtativeSteve Smith and was done withoutconsulting the LMCD, the City ofMinnetristaithe MN.. DNRj theMCWD, and a vanetyofother interest parties; The LMCDis,currently thinkingabouthpwto react tpthislegislative deci~ion. .. ... . , , '.'. .. :., ", . . ., . . . " , . Nits July.28; 2004. Meeting, the LMCD Board of Dir~ctors discussed a draft resolution relating to the .. jurisdiction of the LMCD and supporting therepeal of Laws2004, Chapter255,$ection 43.. Although , the LMCD Board of Directorstook no action on the. draft resol.utionatthis Regular Meeting,further discussion is plannedSQmeti~inU1e next 6Oday& .. .... . . ... ... In the meantime,theLMCD Board of Directors would like input and comments on the two enclosed draft sample resolutions from the 14 ~MCD member cities. One sample resolution has been prepared for review.and comments by the 14LMCDmember cities. As noted earlier, the second sample resolution will be considered by the LMCD Board ofDireotors in the next60days. . . . . Please forward the sample resolutions for review and ~mmentsbyyour city council during .the month of August If possible, theLMCDwould like to have.commentsback from the 14 LMCD rnembercities by Tuesday, September 7,2004.. Please feel. free to contact LMCD Executive Director Greg Nybeck if you have questions or concerns . . relating to this matter. Sincerely, #. ~., ..1t'YV\ ' Tom Skramstad, Chair LMCD Board of Directors 50% Recycled Content 20% Post Consumer Waste Web Page Address: http://www.lmcd.org. E-mail Address: Imcd@lmcd.org # LAKE MINNETONKA CONSERVATION DISTRICT STATE OF MINNESOTA ORDINANCE NO. 178 AN ORDINANCE PROHffiITING THE USE OF MOTORIZED WATERCRAFT ON CERTAIN PARTS OF LAKE MINNETONKA; ADDING NEW SECTION 3.022. THE BOARD OF DIRECTORS OF THE LAKE MINNETONKA CONSERVATION DISTRICT ORDAINS as follows: Section 1. LMCD Code is amended by adding new Section 3.022 as follows: Section 3.022. Use of Motorboats Prohibited. . I Subd. 1. Prohibition. No person. other than authorized law enforcement personnel or governmental resource management personnel in performance of their duties. shall operate a motorboat using propulsion by machinery in any of the following areas: ~ Six Mile Creek from the mouth of the creek (located at a line between Latitude 440 54.844' North. Longitude 930 42.166' West and Latitude 440 54.831' North. Longitude 930 42.138' West) upstream to the right of way of State Highway 7. Q} Painter's Creek west of County Road 110 (located at Latitude 440. 57.723' North. Longitude 0930. 30.931' West) upstream to the contour line at elevation 929.4 NGVD. . ill Long Lake Creek from the railroad trestle (located at a line between Latitude 440.57.793' North. Longitude 0930.33.860' West and Latitude 440.57.806' North. Longitude 0930. 33.842' West). upstream to the contour line at elevation 929.4 NGVD. Subd. 2. Aids to Navigation. If such areas in which use of motorboats using propulsion by machinery is prohibited are delineated by signs. buoys. markers or other aids to navigation by the District or by the County. the location indicated by such aids to navigation shall control. Subd. 3. Exception. The prohibition in Subdivision I shall not apply to any watercraft that is 24 feet in length overall or less and that is being propelled by a single electric motor that has only a single propeller and is not capable of generating more than 60 pounds of thrust at its maximum operating voltage. Length overall means the horizontal measurement from the foremost to the aftermost points of the watercraft. including all equipment and attachments in their nonnal operating positions. Cl..Lr216483vl LKIl04 1 , Section 2. This ordinance shall become effective the day following its publication. Adopted by the Lake Minnetonka Conservation District Board of Directors ~is 26th day of June, 2002. 1~.. . :::' k (({;[ . -" \ItIJ fA Albert O. Foster, Chair ATTEST: j:Q . y(~ ru flL Lili McMillan, Secretary Date of Publication: July 2. 2002 Effective Date: July 3. 2002 (Strikeout indicates matter to be deleted, underline indicates new matter.) . . CLL-216483vl LKII04 2 . . STATE OF MINNESOTA COUNTY OF CITY OF RESOLUTION NO. A RESOLUTION RELATING TO THE JURISDICTION OF THE LAKE MINNETONKA CONSERVATION DISTRICT AND SUPPORTING THE REPEAL OF LAWS 2004, CHAPTER 255, SECTION 43 WHEREAS, Lake Minnetonka ConServation District ("LMCD" or "the Districr) is a special purpose political subdivision of the State, created pursuant to Laws 1967, Chapter 907 and Laws 1969, Chapter 272, later codified as Minnesota Statutes, Sections 1038.601 through 1038.645; and WHEREAS, Minnesota Statutes, Sections 1038.641 and 1038.611 grant to the LMCD the powers to undertake research to determine the condition and development of Lake Minnetonka (lithe Lake"), to develop a comprehensive program to eliminate pollution, to regulate the types of boats permitted to use the Lake and the use of various parts of the Lake, and to regulate the construction and maintenance of docks on the Lake; and WHEREAS, over the last thirty-seven years the LMCD has developed a comprehensive regulatory program goveming the use and development of the Lake to protect and preserve the Lake as a vital environmental and recreational resource of the State; and WHEREAS, in 2002, the LMCD began a detailed review of the effect of the present and future use and development of Six Mile Creek, Painters Creek and Long Lake Creek; and WHEREAS, this review was a well publicized, open, public legislative process that took nearly two years; and WHEREAS, the LMCD solicited and carefully considered evidence and testimony from cities around the Lake, the Minnehaha Creek Watershed District, the Department of Natural Resources, the Lake Minnetonka Association, the Halsteds 8ay Preservation Group, Three Rivers Park District, water quality experts and concemed citizens and landowners, many of whom were represented by legal counsel; and WHEREAS, after consideration of the conflicting or differing interests of the Lake's ecology and wildlife, riparian landowners, developers, and recreational users of the Lake, the LMCD adopted Ordinance No. 178 on June 26, 2002; and WHEREAS, Ordinance No. 178 prohibits the use of gas motors on certain parts of Six Mile Creek, Painters Creek and Long Lake Creek, thereby limiting the use of those areas to canoes, kayaks and similar craft and boats using electric motors; and WHEREAS, Ordinance No. 178 represents a compromise that preserves these sensitive wefland areas for the quiet enjoyment of boaters, protects wildlife, and substantially reduces the increased flow of nutrients into the Lake caused by gas motors stirring bottom sediment into the water column moving into the CLL-251013vl LKIIO-4 1 Lake, while still allowing reasonable use of these areas for watercraft owned by riparian owners using electric motors; and WHEREAS, the Minnesota Legislature adopted Laws of Minnesota 2004 Chapter 255 Section 43, which removed Six Mile Creek from the jurisdiction of the LMCD; and WHEREAS, Laws of Minnesota 2004, Chapter 225, Section 43 was passed by the Legislature without consultation with the cities around the Lake, the Department of Natural Resources, the Minnehaha Creek Watershed District, the Lake Minnetonka Association, the Halsteds Bay Preservation Group, or the Lake Minnetonka Conservation District or any of its directors, and was passed without legislative hearings; and WHEREAS, the LMCD is better able than other state or local agencies to devote the necessary time to the unique issues presented by Lake Minnetonka, afford appropriate protection to the environment and the public health, safety and welfare, adopt and enforce regulations on a uniform lake-wide basis, and mediate the conflicting interests of the many stakeholders in Lake Minnetonka; and WHEREAS, Laws of Minnesota 2004, Chapter 255, Section 43 deprives certain areas of the Lake of . the benefits and protection of the LMCD and its regulation of development and use of the Lake; NOW THEREFORE BE IT RESOLVED by the City Council of the City of that: 1. It would be in the public interest to repeal Laws of Minnesota 2004, Chapter 255, Section 43. 2. The City's legislative delegation is urged to repeal Laws of Minnesota 2004, Chapter 255, Section 43 at its earliest opportunity. 3. The is authorized and directed to transmit a copy of this resolution to the members of the City's legislative delegation and to take such other and further steps as deemed reasonable and appropriate to communicate the support of the City Council for such repeal. Adopted by the City Council of the City of this _ day of .2004. . CITY OF Its Mayor ATTEST: City Clerk CLL-25 10 13vI LKIIO-4 2 . . STATE OF MINNESOTA LAKE MINNETONKA CONSERVATION DISTRICT RESOLUTION NO. A RESOLUTION RELATING TO THE JURISDICTION OF THE LAKE MINNETONKA CONSERVATION DISTRICT AND SUPPORTING THE REPEAL OF LAWS 2004, CHAPTER 255, SECTION 43 WHEREAS, Lake Minnetonka Conservation District ("LMCD" or lithe District") is a special purpose political subdivision of the State, created pursuant to Laws 1967, Chapter 907 and Laws 1969, Chapter 272, later codified as Minnesota Statutes, Sections 103B.601 through 103B.645; and WHEREAS, Minnesota Statutes, Sections 103B.641 and 103B.611 grant to the LMCD the powers to undertake research to determine the condition and development of Lake Minnetonka ('1he Lake"), to develop a comprehensive program to eliminate pollution, to regulate the types of boats permitted to use the Lake and the use of various parts of the Lake, and to regulate the construction and maintenance of docks on the Lake; and WHEREAS, over the last thirty-sev~n years the LMCD has developed a comprehensive regulatory program goveming the use and development of the Lake to protect and preserve the Lake as a vital environmental and recreational resource of the State; and WHEREAS, in 2002, the LMCD began a detailed review of the effect of the present and future use and development of Six Mile Creek, Painters Creek and Long Lake Creek; and WHEREAS, this review was a well publicized, open, public legislative process that took nearly two years; and WHEREAS, the LMCD solicited and carefully considered evidence and testimony from cities around the Lake, the Minnehaha Creek Watershed District, the Department of Natural Resources, the Lake Minnetonka Association, the Halsteds Bay Preservation Group, Three Rivers Park District, water quality experts and concemed citizens and landowners, many of whom were represented by legal counsel; and WHEREAS, after consideration of the conflicting or differing interests of the Lake's ecology and wildlife, riparian landowners, developers, and recreational users of the Lake, the LMCD adopted Ordinance No. 178 on June 26, 2002; and WHEREAS, Ordinance No. 178 prohibits the use of gas motors on certain parts of Six Mile Creek, Painters Creek and Long Lake Creek, thereby limiting the use of those areas to canoes, kayaks and similar craft and boats using electric motors; and WHEREAS, Ordinance No. 178 represents a compromise that preserves these sensitive wetland areas for the quiet enjoyment of boaters, protects wildlife, and substantially reduces the increased flow of nutrients into the Lake caused by gas motors stirring bottom sediment into the water column moving into the Lake, while still allowing reasonable use of these areas for watercraft owned by riparian owners using electric motors; and CLL-251324vl LKII04 1 WHEREAS, the Minnesota Legislature adopted Laws of Minnesota 2004 Chapter 255 Section 43, which removed Six Mile Creek from the jurisdiction of the LMCD; and WHEREAS, Laws of Minnesota 2004, Chapter 225, Section 43 was passed by the Legislature without consultation with the cities around the Lake, the Department of Natural Resources, the Minnehaha Creek Watershed District, the Lake Minnetonka Association, the Halsteds Bay Preservation Group, or the Lake Minnetonka Conservation District or any of its directors, and was passed without legislative hearings; and WHEREAS, the LMCD is better able than other state or local agencies to devote the necessary time to the unique issues presented by Lake Minnetonka, afford appropriate protection to the environment and the public health, safety and welfare, adopt and enforce regulations on a uniform lake-wide basis, and mediate the conflicting interests of the many stakeholders in Lake Minnetonka; and WHEREAS, Laws of Minnesota 2004, Chapter 255, Section 43 deprives certain areas of the Lake of the benefits and protection of the LMCD and its regulation of development and use of the Lake; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Lake Minnetonka Conservation District that: . 1. It would be in the public interest to repeal Laws of Minnesota 2004, Chapter 255, Section 43. 2. The District's legislative delegation is urged to repeal Laws of Minnesota 2004, Chapter 255, Section 43 at ns earliest opportunity. 3. The Chair is authorized and directed to transmit a copy of this resolution to the members of the District's legislative delegation and to take such other and further steps as deemed reasonable and appropriate to communicate the support of the District for such repeal. Adopted by the Board of Directors of the Lake Minnetonka Conservation District this _ day of . ,2004. Tom Skramstad, Chair ATTEST: Jose Valdesuso, Secretary CLL-2S1324vl LKl104 2 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Craig W. Dawson, City Administrator A l\. September 9,2004 G4-' Request for Comments from LMCD regarding Alcohol Licenses . The Lake Minnetonka Conservation District issues licenses to serve alcohol on charter boats on Lake Minnetonka. Currently there are 29 charter boats on Lake Minnetonka, 14 of which have on-sale intoxicating licenses (the maximum by State law), and 13 of which have licenses for other forms of alcohol. The Lake Minnetonka Charter Boat Association, which represents 26 of the 29 charter boats on the Lake, is requesting that the LMCDbegin action to permit all charter boats on Lake Minnetonka to have on-sale intoxicating liquor licenses. Shorewood has no ports of call. Consequently, it is not directly affected by the land-side impacts that may result from boat passengers who have used alcoholic beverages. City Council Action: - .. At this time the LMCD seeks commentspnly before considering action on the Lake Minnetonka Charter Boat Association. Staff will compile and forward any Council comments to the LMCD. . *68 {) PRINTED ON RECYCLED PAPER BOARD MEMBERS Tom Skramstad Chair, Shorewood Katy Van Hercke Vice Chair, Minnetonka Jose Valdesuso Secretary, Excelsior Paul Knudsen Treasurer, Minnetrista Bob Ambrose Wayzata Doug Babcock Tonka Bay Orv Burma Mound Miles Canning Greenwood Bert Foster Deephaven Debbie Halvorson Orono Pete Nelson Victoria Tom Scanlon Spring Park Tom Seuntjens Minnetonka Beach Herb Suerth Woodland #. '-~ 50% Recycled Content 20% Post Consumer waste LAKE MINNETONKA CONSERVATION DISTRICT 18338 MINNETONKA BLVD. . DEEPHAVEN, MINNESOTA 55391 . TELEPHONE 952/745-0789 . FAX 952/745'9085 Gregory S. Nybeck, EXECUTIVE DIRECTOR August 24,2004 AUG 3 0 2004 TO: FROM: LMCD Member Cities . . LMCD Boarn ofDirectors ~ bt ~ Tom Skramstad, Chair - LMCD Board of Directors If SUBJECT: Alcohol Licenses on Charter Boats One of the duties of the Lake Minnetonka Conservation District (LMCD) is to issue licenses to . serve alcohol on charter boats on Lake Minnetonka. . Currently there are 29 charter boats registered by the LMCD, of which 27 have some form of license to serve alcohol. Here are some fads from 2004: . The LMCD is limited by State law to grant only 14 on-sale Intoxicating Liquor licenses. . 14 boats have on-sale Intoxicating Liquor licenses (allows the sale of liquor, wine and 3.2 beer). All 14 available on-sale Intoxicating Liquor licenses have been issued. . 12 boats have Wine and Non-Intoxicating Malt Liquor licenses (allows the sale of wine and 3.2 beer). . One boat has a Non-Intoxicating Malt Liquor license (allows the sale of 3.2 beer only). . The LMCD is not limited as to how many Wine and Non-Intoxicating Malt Liquor or Non- Intoxicating Malt Liquor licenses it can issue by State law. However, the LMCD has restricted Wine and Non-Intoxicating Malt Liquor licenses to charter boats. on Lake Minnetonka to 28 each. . . Of the 13 charter boats that do not have an on~sale Intoxicating Liquor license, 12 have permits that allow their patrons to bring liquor on the boat and the charter boat company to serve them set-ups. . In essence then, 27 bfthe 29 charter bOats serve liquor in one way or the other. At the 8-11-2004 LMCD Board meeting. the Lake Minnetonka Charter Boat Association, which represents 26 of 29 charter boats on the Lake, requested that theLMCD begin the process to increase the number of on-sale Intoxicating Liquor licenses available so that it meets the current number of charter boats. The LMCD Board of Directors took no action on this request because it first wants to get input ~om the 14 LMCD member cities on this important subject. I would appreciate your city's comments on this matter, and would ask that they be sent to the LMCD office by Monday, October 4, 2004 (voice- (952) 745-0789, fax-(952) 745-9085, em ail- gnvbeck@lmcd.oTl!.) The LMCDBoard will schedule a subsequent discussion to discuss what possible further action to take; Thank you for your help. . Web Page Address: http://www.lmcd.org E-mail Address: Imcd@lmcd.org f CITY OF SHOREWOOD PARK COMMISSION SPECIAL MEETING MONDAY, AUGUST 30,2004 5755 COUNTRY CLUB ROAD CITY HALL 5:15 P.M. . MINUTES DRAFT 1. CONVENE PARK COMMISSION SPECIAL MEETING A. Roll Call Present: Chair Davis; Commissioners Meyer, Young, Farniok, and Westerlund; City Engineer Brown; Administrator Dawson; Technician Bailey Absent: Commissioners Gilbertson and Wagner B. Review Agenda Meyer moved, Westerlund seconded, approving the agenda as submitted. Motion passed 5/0. . 2. REVIEW PARK FOUNDATION PROPOSAL FOR FREEMAN PARK PLAZA DRAWING Brown reviewed the revised Plaza plans with planting designations. From a technical standpoint, Brown felt the proposal could move forward, if the Park Commission was comfortable with the submittals. . Farniok interjected that a tree that currently exists on site was placed incorrectly on the plans. In addition, she suggested the Foundation consider a 'Y' shaped sidewalk accessing the plaza as opposed to the two straight sidewalk paths designated on the plans. Finally, she questioned how the traffic would flow around the picnic table area. Since she believed patrons to the park might cut across the grass to the comer of the plaza instead of using the sidewalks, Westerlund suggested some additional landscaping be planted to deter cut through traffic. . Although Davis felt the Commission could approve the slab and the general proposal, she had contacted a landscape architect who would be willing to work with the Foundation on other details including the garden design. Foundation Chair Dallman stated that the donor group planned to attend the next Commission meeting to present their plaque proposal. Westerlund encouraged staff to abide by ADA standards. Brown stated that he believed the design was ADA compliant; however, indicated that he would follow-up. Farniok moved to accept the plaza plan per the architectural drawings subject to review by a landscape architect regarding the table placement, trail access, garden recommendations, tree selections, and the donor plaque. . Foundation member Callies asked whether the Commission could approve the proposal subject to staff approval of the details so as not to necessitate another meeting on this issue. The Commissioners agreed. ~14 PARK COMMISSION MINUTES MONDAY, AUGUST 30, 2004 PAGE 2 OF3 . Farniok amended her motion as follows, to accept the plaza plan per the architectural drawings subject to staff recommendations and review by a landscape architect regarding the table placement, trail access, garden recommendations, tree selections, and the donor plaque. Westerlund seconded. Motion passed 5/0. . Davis promised to supply the Foundation with the contact name and number of the landscape architect. 3. REVIEW AND APPROVE REVISIONS TO POLICIES AND PROCEDURES FOR RECOGNIZING DONATIONS TO THE PARKS Brown presented a revised Donor Policy for the Commission to review based on comments from the previous Commission meeting. The Commission reviewed the document and made minor modifications to the Policy. Westerlund questioned whether the scoreboard discussions of the previous meeting fell under Section 2, f, 'donations of a routine nature' . . Brown stated that, while replacement of an existing sign might be considered routine maintenance, the installation of a new scoreboard might be a different subject; therefore, should be left out of the routine nature subheading. Westerlund agreed that the Commission should make the decision with regard to a new scoreboard when it is approached with a request. . Brown acknowledged that there would be many subjective conditions that the Commission could not possibly defme in this document, since the standards are yet to be determined until the Commission is faced with items considered routine. Brown suggested that the scoreboard subject be left to fall under the sign permit process as opposed to the donor policy. . Meyer questioned how the City would handle a donation of a lump sum of money without a particular donor proj ect in mind. Administrator Dawson indicated that the donor would be thanked and a plaque considered for items funded with the donation. Meyer moved, Westerlund seconded, to approve the revised Donor Policy as amended. Motion passed 5/0. Brown congratulated the Commission on finalizing this policy, which he guaranteed would be tested over time as a living document. 4. NEW BUSINESS . Council liaisons: September 13 October 11 October 25 Westerlund Farniok Westerlund ~ # PARK COMMISSION MINUTES MONDAY, AUGUST 30, 2004 PAGE 3 OF3 . Brown encouraged the Commission to give thought to its 2004-2005 goals and priorities. Other than sign issues as they pertain to parks, and skate park equipment, he asked what goals the Commission would like to set for itself. Although she wished to pursue the dog park proposal for Minnewashta Park, Meyer stated that she would like to see an accounting of the entire park budget. Brown stated that the City Council had also discussed the dog park project, though no formal motion was made, he believed many of the Council members were in support of this proposal. He pointed out that the City has received many favorable emails for its construction. Brown suggested that the Commission consider making a recommendation to the City Council that it would like the City to support this project and put forth the funds that are available to move it forward. In addition, Brown indicated that he would bring back the Minnewashta Park representative for a status report. . Young maintained that it would be appropriate for the Commission to review its goals that it had set up for this year, before it decides to distribute too much of its funds on new projects. He believed many of the Commissioners would benefit from a review. Westerlund concurred. . Farniok stated that, since joining the Commission, she has felt that they have been behaving 'reactively' , as opposed to 'proactively'. She indicated that she would prefer to be proactive, by working from a plan laid out which covers the topics for discussion. Young suggested that a discussion regarding the increased incidence of damage in the parks be a matter of concern and discussion. Brown asked what additional items the Commission would like to consider on future agendas. . Those identified included, water quality at Manor Park pond, and beyond, signage in the parks, concession operation numbers for 2004, the role of horticulture and a tree inventory for the parks, buckthorn control, identification of preservation areas within the park system, etc. Davis suggested the Commissioners email Twila Grout, Park Secretary, additional discussion topics. 5. ADJOURNMENT Westerlund moved, Meyer seconded, to adjourn the Park Commission Special Meeting of August 30, 2004, at 6:26 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, . Kristi B. Anderson Recording Secretary . CITY OF SHOREWOOD f 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM FROM: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works /fJ7 September 8, 2004 TO: . DATE: RE: Donor Policy At a specially scheduled Park Commission meeting conducted on Monday, August 30th, 2004, the Park Commission recommended approval of a new Donor Policy for the City of Shorewood. The introductory paragraph of the policy documents the intent of the policy: "The City of Shorewood seeks to recognize donors who wish to support the City's park system through distinguished effort or substantial gift. This policy determines procedures" for recognizing donated amenities or projects, also noted in this policy as a "Substantial Gift ", found within Shorewood parks. . This policy covers fixed and/or indefinite periods of time . For the purposes of th is policy, "Substantial Gift" is defined as at least 50% of the estimated cost of (a) new construction, remodeling, or renovation; (b) developing a new real property, i.e. park buildings, structures, real estate, etc.; or (c) replacement of an existing, unnamed facility or landmark that requires substantial renovation at the time of the gift. Items found in this policy include park structures (pavilions, warming houses, shelters, plazas, etc); real estate to be used for parks, trails, or open space, interpretive areas, or active recreation; or other large-scale projects as discussed with the Park Commission and City Council. ,. to., PRINTED ON RECYCLED PAPER #-;8 Mayor and City Council Donor Policy September 8, 2004 Page 2 of2 t From that point, the policy sets process and procedures to bring a predictable order to the process. While it is nearly impossible to define all of the items that may be donated over time, establishing a logical process to evaluate and process donations is certainly attainable. The Park Commission has spent a substantial amount of time preparing this policy. Having stated this, it is acknowledged by all, that this policy will undoubtedly be tested and will need occasional updates as items are presented for the City's consideration. Sections 2 through 5 document the intended process for donations. Section 6 of the document is a little more challenging. The Park Commission discussed at length the issues surrounding naming rights of any donation. As proposed, the policy states the following: "The City prefers not to name facilities within its park system that are made possible with donations. " . Having stated this, the door is not entirely closed, with regard to the naming of facilities or land. The policy also states in an earlier paragraph: "The City of Shorewood will consider naming opportunities for outstanding contributions, such as a parcel of land or new donation outside the geographic confines of the existing park system. " Throughout the discussion of this policy section, it became very difficult to state that naming will never be considered; or conversely, that the City would entertain naming for all donations. Thus, the stage has been set for a case by case analysis for such donations that meet the other stated criteria of the policy. Recommendation . The Park Commission has recommended to the City Council, that the Draft Donor Policy be approved. 8-30-04 DONOR POLICY 1. DONOR RECOGNITION The City of Shorewood seeks to recognize donors who wish to support the City's park system through distinguished effort or substantial gift. This policy determines procedures for recognizing donated amenities or projects, also noted in this policy as a "Substantial Gift", found within Shorewood parks. This policy covers fixed and/or indefinite periods oftime. For the purposes of this policy, "Substantial Gift" is defmed as at least 50% of the estimated cost of: . (a) new construction, remodeling, or renovation; (b) developing a new real property, i.e. park buildings, structures, real estate, etc.; or (c) replacement of an existing, unnamed facility or landmark that requires substantial renovation at the time of the gift. Items found in this policy include park structures (pavilions, warming houses, shelters, plazas, etc); real estate to be used for parks, trails, or open space, interpretive areas, or active recreation; or other large-scale projects as discussed with the Park Commission and City Council. . 2. DONORS AND DONATION "Donors" or "Donation" as defined in this policy means a substantial financial contribution toward the cost of an amenity or project. This contribution is defined as at least 50% of the total estimated cost of stated amenity or proj ect. Recognition may be in honor of individuals, groups of individuals, or corporations. a) Donors or donor representatives must sign a donor agreement that delineates terms of the contributions, unless donor wishes to remain anonymous. The Donor Agreement will include the following: (1) In the event of demolition of a structure, its recognition or any part of it shall be subject to new recommendations. 1 8-30-04 (2) The style of recognizing structures and facilities should be consistent with the City's visual standards, and adhere to City ordinances. (3) The Director of Public Works or designated staffperson is responsible for overseeing compliance with policy requirements, including completion of consultations and approvals, securing signatures on donation agreements by donor, donor representative, and City of Shorewood. (4) Groundbreaking, dedication, or other ceremonies relating to gifts, shall be reviewed by the Park Commission and approved by the City Council. (5) The City Council may rescind a donor's recognition for just cause. . **Method of donor recognition must be agreed upon and formally approved by City Council prior to signing the donor agreement. (b) The nature of the donation will assist in determining the type of recognition. (c) A plaque, or other negotiated signage, may be placed on a building, room, or facility to recognize a Donor. The design, wording, size, and location of the plaque require the approval of the City Council. (d) A donor recognition or memorial plate may be affixed to routine furniture items. The City shall specify the size and location of the donor plate and the donor will pay for the plate and engraving. The City shall approve the wording of the donor plate and affix the plate to the furniture. . ( e) Plaques or markers will not be placed for routine tree donations. (f) Donations of a routine nature (e.g., trees, park benches and other furniture) shall be reviewed and approved, if appropriate, by the Public Works Director and/or the Park Commission. (g) The donor shall pay for the delivery and installation of the amenity and/or donor recognition plaque or plate. (h) The option of funding the amenity for life of said amenity is negotiable and would require assurance of sufficient funding. There is no exclusive right to sole recognition in cases of expansion or other structural modifications. 2 8-30-04 Recognition carries no power of direction to the City on matters of schedule, design, furnishing, or priority of use. 3. PROCESS AND PROCEDURES FOR SUBMISSION OF PROPOSAL Any proposal for recognition shall be made through a formal submission process to the Park Commission. The Park Commission will make a recommendation on the proposal to the City Council. Proposals must have the written approval of the person or corporate representative for whom the recognition is to be given. If the person is deceased, the approval of the family or designated representative should be obtained. If the person is deceased and there is not family or a designated representative, recognition can proceed through the submission process. . Procedures governing approval of recognition proposals, of a non-routine nature, are set forth below and may also be supplemented by such operational guidelines as the City of Shorewood may adopt from time to time. Exceptions from policy requirements must be authorized by the City Council in advance of the donation. Step One A Schematic design and details will be submitted to the City of Shorewood and shall include the following elements: (a) A scaled architectural drawing or plan drawn to scale to be completed by a landscape architect or civil engineer, registered in the State of Minnesota, and would include: 1. site plan 2. architectural details 3. landscape plan 4. tree preservation plan 5. sign or memorial detail . Please note: The Schematic design phase of the submission process will be overseen by the appropriate departments of the City of Shorewood according to established procedure. Proposed recognition should be designated at the time of submission of schematic design, as found in Step One, as. Recognition may not be allowed after the amenity is operational except by Council review and approval. Step Two: After submission of the schematic design, the individual, group, or corporation will formally present their request to the Park Commission. The Park Commission will then make a recommendation to City Council. Step Three: Upon approval by City Council, the Donor Agreement will be signed and kept on record with the City of Shorewood. 3 8-30-04 5. METHOD OF PAYMENT AND RESPONSIBILITIES OF DONATION Donation associated with recognition proposals can be made by the donor with financial assurity or cash escrow for the full amount of the donation and shall be submitted to the City prior to the commencement of construction of amenity or project. Individual donors may gift a portion oftheir contribution through an irrevocable trust or a contractual bequest mechanism. Should the donor renege on any payment once the project has commenced and the donor agreement has been signed, the City shall be allowed to keep any portion of the donation already paid, and recognition shall not apply. Should the City fail to use the funds for the stated purpose in the Donor Agreement, the funds shall be returned to the donor. . 6. NAMING The City of Shorewood will commemorate long-term service to the community or to a distinguished person, and such recognition is contingent upon Council review and approval. The City of Shorewood will consider naming opportunities for outstanding contributions, such as a parcel ofland or new donation outside the geographic confines of the existing park system. The City prefers not to name facilities within its park system that are made possible with donations. Naming a building in honor of a person who has given extraordinary distinguished service to the city will not normally be considered until after hislher substantive formal relationship with the city has ended. . The name used should normally be the family name, or in the case of a corporate entity, the shortest possible name. Unless the City Council determines otherwise, a name may be used only once. 7. STEWARDSHIP Stewardship requires that the City of Shorewood honor the expectations of donors and abide by gift agreements, including recognition provisions. Recognition is generally expected to last the lifetime of the building, facility, unit, program, or other endeavor. There may nonetheless be extraordinary circumstances that justify cessation of the use of a recognition, or "renewed recognition," such as change in use, substantial renovation, or demolition of an existing building, facility, or part thereof, major programmatic changes, 4 " ~ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@ci.shorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Craig W. Dawson, City Administrator A" September 9,2004 1Ij) Freeman Park Plaza Project . The Shorewood Parks Foundation is proposing the installation and conveyance of a sitting/picnic plaza, to be located west of Eddy Station and south of the play structure at Freeman Park. The project would have: . . Two concrete patio areas, each l8' x 36', connected by a 12' x 12' walk having two-foot- wide planting areaS on either side of it. . The patios would be smooth gray concrete, with brown two-foot saw-cut squares as borders. The connecting walk would also be the same brown two-foot-squares. The design for the patios and their bases are consistent with staffs specifications. . Three round tables and benches, one of which would be handicap-accessible, would be placed on each patio section. . Planting areas with flowers and/or low shrubs. The Foundation hopes that volunteer gardeners would offer to design the planting scheme and tend the plants. . Three maple trees placed on the west and southwest of the plaza. The Park Commission recommended approval of the proiect at its special meeting on August 30. It conditioned its approval on the Foundation working further with a landscape architect regarding the area between the walking path and connecting walkways, and on the specific species of maple trees, and approval by staff. Proiect History: This project began as an improvement that would feature with engraved bricks given by donors to the project. Earlier this year, the Park Commission approved the concept plan, and found it appropriate for Freeman Park. As the sales of donor bricks were not meeting expectations, the Foundation believed that the plaza remained a worthwhile project. It decided to proceed with the plaza without donor bricks, and featured the project at its first fundraiser breakfast held May 25, 2004.- Progress: Following the May 25 fundraiser, a resident made an offer to the Foundation to raise the funds necessary to complete the project. He and some neighbors believed that it would be an appropriate tribute toa recently-deceased neighbor. In early June the Council and Foundation held a special meeting, with an invitation to the Park Commission, to discuss the project and gain some sense of City support before the individuals began fundraising. There was concurrence that the project was worthwhile and the donations would be welcomed, and the project should be expedited. n ~J PRINTED ON RECYCLED PAPER =#: 1C/ t" .. Freeman Park Plaza Project September 13,2004, City Council Meeting Page Two Donor Recognition: At the same time, the Council and Commission realized that a policy needed to be developed about the recognition of such visible donations to the City. The fundraisers wanted to have the plaza project be a memorial to their neighbor, but all questioned what would be an appropriate level of recognition for that individual. Throughout the rest of the summer, the Park Commission developed and has proposed a Donor Recognition Policy. The appropriate donor recognition under the policy would be a small plaque; there would be no "name" given to the plaza. The Foundation understands that a small and appropriate plaque is what the donors would prefer to have anyway. Construction: The Foundation would be responsible for the construction of the plaza. As the City would be taking ownership of the plaza, it would be prudent for the City to inspect the project for the . Foundation as it is built. Construction would not be allowed until the Foundation has shown sufficient funds to fulfill its contract with a private construction firm. City Council Action: It is recommended that the Council approve the Freeman Park Plaza Project proposed by the Shorewood Parks Foundation, per the recommendations of the Park Commission and staff. . ..... ~ '<:t 0 0 ..... !:::! 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ItO: XXX)f I ICIIU'I' ep1n~ ,., 11l1S Pl.Nt. .u.lntA1JDlc. at It"'" __ llIltP....u .~ DI' ,,*IlU '" OUlI;c:r $lIIPChUUIt M8 'M" I ...."....., lIIt'UTt1lE8 1'IIJ'tSS.1D<<. ENliUCt. tlNDC, lie LAWS a '... l'.U .. MlwcsarA CITY OF SHOREIJOOD ro '" I I i-- I i I I I , ! i I 6~,584 <0 ",' '" 50.0184 '" (-J ,-, 4' BITUMINOUS PATH ""' FUTURE DONOR BRASS PLAQUE . ".\~.:..:. :}?r'~~' ~?~:<~:~.~:::::.:. '. '~.: -,' ..: ((( >>r".. ". ~ ......': .......-: '.. ... ~~.;..:.~... .......... " ,';";"~;TA~i.Es P~R SPEc...6.;": .: "'lOY .,.-.:'C.....:~ ~CJ\l" '$ :::~.:.~~ :\:~ ~...~..~~.~~;:;~:::~ j-,~~~ (j) ,/ -I / ~ / c::J 11/ -Z / o /1 ~, :)/ r- r-' {:Q (J '" --7 ~ ?-- ~ r-' r- (/) r-I )< LJ NEW 3 INCH MAPLE FIElD ADJJSTED PARK SYSTEM / / / / DISCONNECT IRRIGATION FEEDLlNE AT THIS HEAD LOCATION; // I FREEMAN PARK .. CON~;;!!!ffi)J '.~L ( , ... BARS 12" O.C.E.W. ) 24" SELECT GRANULAR BORROW GEOTEXllLE FABRIC CONCRETE PAVEMENT TYPICAL NO SCAlE NOTES: t. Edlle CInlClS to be restored with 4" of topllOll and re-wgetated with sod 2. lhl. detaR / If)tlClflcotlon. CInl mlnlmumn requirements, additional dOllllln may be required depending on exlstlng eub-grade soil condltlans. 3. All materlale ehall conform to MOOT epeclflcattone dated YR 2000 4. No. 4 BARS lIhall be 60,000 pel In accordance wlth WooT SPEC No, 3301 5. Saw Cuts nat greater than 8 feet on cent.. 6. Concrete colored Greae cre through color and not eurface. PICNIC TABLE SPECIFICATION T exturecl Concrete Picnic T abl.. 6000' psi welded rebor per cut lIheet attoched N ~ o 30 I 60 FAMIL Y PLAZA SITE AREA SHOREY/ODD, MINNESOTA . .~ ... . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn,us MEMORANDUM TO: Planning Commission . FROM: Brad Nielsen DATE: 3 September 2004 RE: Floodplain Management Ordinace FILE NO. 405(Nat Res - Floodplain) . The Federal Emergency Management Agency (FEMA) has advised cities that they must update their existing floodplain regulations for residents to remain eligible for flood insurance, The attached model ordinance is intended to replace Chapter 1101 of the City Code. While we are somewhat skeptical of model ordinances in some cases, . the floodplain regulations are considered highly technical, The only real policy aspect is whether or not the City wants residents to be eligible for flood insurance. It does. The most significant change to what is presented here is that the model will have to be put into the City's Code format. This will be done prior to it going to the City Council. . The other advantage to adopting the model, is that most other cities are adopting the same regulations, so there is consistency for builders and developers from one place to another. We liken this to adopting the Building Code. Unfortunately, the deadline for adopting the updated regulations snuck up on me and the update is overdue. Consequently, if you have any questions as you review the material, please call me on Tuesday to discuss. Ideally, this will go to the City , Council on 13 August. Cc: Craig Dawson Tim Keane Larry Brown n '..1 PRINTEO ON RECYCLED PAPER if:fjA~ SECTION: . 1101.01: 1101.02: 1101.03: 1101.04: 1101.05: 1101.06: 1101.07: 1101.08: 1101.09: 1101.10: 1101.11: 1101.12: 1101.13: 1101.01: CHAPTER 1101 FLOOD PLAIN MANAGEMENT REGULATIONS Statutory Authorization, Findings of Fact and Purpose General Provisions Establishment of Flood Plain Districts FW, Floodway District FF, Flood Fringe District Reserved for Future Use Subdivisions Utilities, Railroads, Roads and Bridges Manufactured Homes, Trailers and Travel Vehicles Administration Nonconforming Uses Penalties for Violation Amendments STATUTORY AUTHORIZATION, FINDINGS OF FACT AND PURPOSE Subd. 1. Statutory Authorization: The legislature of the State of Minnesota has, in Minnesota Statutes Chapter 103F and (Zoninfl Enabling Statute) delegated the responsibility to local government units to adopt regulations designed to minimize flood losses. Therefore, the City Council of the City of Shorewood, Minnesota does ordain as follows: . Subd.2. Findings of Fact: a. The flood hazard areas of Shorewood, Minnesota, are subject to periodic inundation which results in potential loss of life, loss of property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures or flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. b. Methods Used to Analyze Flood Hazards. This Chapter is based upon a reasonable method of analyzing flood hazards which is consistent with the standards established by the Minnesota Department of Natural Resources. -1- c. National Flood Insurance Program Compliance. This Chapter is adopted to comply with the rules and regulations of the National Flood Insurance Program codified as 44 Code of Federal Regulations Parts 59 -78, as amended, so as to maintain the community's eligibility in the National Flood Insurance Program. Subd.3. Statement of Purpose: It is the purpose of this Chapter to promote the public health, safety, and general welfare and to minimize those losses described in Subd. 2.c. ofthis Section by provisions contained herein. 1101.02: GENERAL PROVISIONS Subd. 1. Lands to Which Chapter Applies: This Chapter shall apply to all lands within the jurisdiction of the City of Shorewood shown on the Flood Insurance Rate Map as being located within the boundaries of the F100dway and Flood Fringe Districts, as defmed in Section 1101.03 of this Chapter. Subd. 2. Establishment of Flood Insurance Rate Map. The Flood Insurance Rate Map, together with all materials attached thereto, is hereby adopted by reference and declared to be a part of this Chapter. The attached material shall include the Flood Insurance Study, Volume 1 of2 and Volume 2 of2, Hennepin County, Minnesota, All Jurisdictions and the Flood Insurance Rate Map panels numbered 27053C0292 E, 27053C0295 E, 27053C0308 E, 27053C0309 E, 27053C0311 E, 27053C0312 E, 27053C0313 E, 27053C0314 E, 27053C0316 E, 27053C0317 E, 27053C0318 E, and 27053C0319 E for the City of Shorewood, dated September 2, 2004, as developed by the Federal Emergency Management Agency. The Flood Insurance Rate Map shall be on file in the office ofthe City Clerk. . Subd.3. Regulatory Flood Protection Elevation: The regulatory flood protection elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. Subd. 4. Interpretation: . a. In their interpretation and application, the provisions of this Chapter shall be held to be minimum requirements and shall be liberally construed in favor of the City of Shorewood and shall not be deemed a limitation or repeal of any other powers granted by state statutes. b. The flood plain within the City of Shorewood is hereby designated as either Floodway District or Flood Fringe District, as defined in Section 1101.03 Subd. 1. of this Chapter. The boundaries of the flood plain districts shall be determined by scaling distances on the Flood Insurance Rate Map. Where interpretation is needed as to the exact location of the boundaries of the district as shown on the Flood Insurance Rate Map, as for example where there appears to be a conflict between a mapped boundary and actual field conditions and there is a formal appeal of the decision of the Zoning Administrator, the City Council, serving as the Board of Adjustment and Appeals, shall make the necessary interpretation. All decisions will be based -2- on elevations on the regional (IOO-year) flood profile, the ground elevations that existed on the site at the time the City adopted its initial floodplain ordinance, and other available technical data. Persons contesting the location of the district boundaries shall be given a reasonable opportunity to present their case to the Board of Adjustment and Appeals and to submit technical evidence. Subd.5. Abrogation and Greater Restrictions: It is not intended by this Chapter to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this Chapter imposes greater restrictions, the provisions of this Chapter shall prevail. Subd. 6. Warning and Disclaimer of Liability: This Chapter does not imply that areas outside the flood plain districts or land uses permitted within such districts will be free from flooding or flood damages. This Chapter shall not create liability on the part of the City of Shorewood or any officer or employee thereof for any flood damages that result from reliance on this Chapter or any administrative decision lawfully made hereunder. . Subd. 7. Severability: If any section, clause, provision, or portion of this Chapter is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of this Chapter shall not be affected thereby. Subd.8. Definitions: Unless specifically defined below, words or phrases used in this Chapter shall be interpreted so as to give them the same meaning as they have in common usage and so as to give this Chapter its most reasonable application. a. ACCESSORY USE OR STRUCTURE: A use or structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal use or structure. . b. BASEMENT: Any area of a structure, including crawl spaces, having its floor or base subgrade (below ground level) on all four sides, regardless of the depth of excavation below ground level. c. CONDITIONAL USE: A specific type of structure or land use listed in the official control that may be allowed but only after an in-depth review procedure and with appropriate conditions or restrictions as provided in the official zoning controls or building codes and upon a finding that: (1) Certain conditions as detailed in this Chapter exist. (2) The structure and/or land use conform to the comprehensive land use plan if one exists and are compatible with the existing neighborhood. d. NO DEFINITIONS e. EQUAL DEGREE OF ENCROACHMENT: A method of determining the location of floodway boundaries so that flood plain lands on both sides of a stream are capable of conveying a proportionate share of flood flows. -3- f. FLOOD: A temporary increase in the flow or stage of a stream or in the stage of a wetland or lake that results in the inundation of normally dry areas. FLOOD FREQUENCY: The frequency for which it is expected that a specific flood stage or discharge may be equaled or exceeded. FLOOD FRINGE: That portion of the flood plain outside of the floodway. For the purposes of this Chapter, Flood Fringe shall be as defined in Section 1101.03 Subd.a.(2) of this Chapter. FLOOD PLAIN: The beds proper and the areas adjoining a wetland, lake or watercourse which have been or hereafter may be covered by the regional flood. FLOOD PROOFING: A combination of structural provisions, changes, or adjustments to properties and structures subject to flooding, primarily for the reduction or elimination of . flood damages. FLOODW A Y: The bed of a wetland or lake and the channel of a watercourse and those portions of the adjoining flood plain which are reasonably required to carry or store the regional flood discharge. For the purposes of this Chapter, Floodway shall be as defined in Section 1101.03 Subd. a.(l) of this Chapter. g. NO DEFINITIONS h. NO DEFINITIONS i. NO DEFINITIONS j. NO DEFINITIONS k. NO DEFINITIONS . I. LOWEST FLOOR: The lowest floor ofthe lowest enclosed area (including basement). An unfinished or flood resistant enclosure, used solely for parking of vehicles, building access, or storage in an area other than a basement area, is not considered a building's lowest floor. m. MANUFACTURED HOME: A structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term "manufactured home" does not include the term "recreational vehicle." n. NO DEFINITIONS -4- o. OBSTRUCTION: Any dam, wall, wharf, embankment, levee, dike, pile, abutment, projection, excavation, channel modification, culvert, building, wire, fence, stockpile, refuse, fill, structure, or matter in, along, across, or projecting into any channel, watercourse, or regulatory flood plain which may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by such water. p. PRINCIPAL USE OR STRUCTURE: Means all uses or structures that are not accessory uses or structures. q. NO DEFINITIIONS r. REACH: A hydraulic engineering term to describe a longitudinal segment of a stream or river influenced by a natural or man-made obstruction. In an urban area, the segment of a stream or river between two consecutive bridge crossings would most typically constitute a reach. . RECREATIONAL VEHICLE: A vehicle that is built on a single chassis, is 400 square feet or less when measured at the largest horizontal projection, is designed to be self-propelled or permanently towable by a light duty truck, and is designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. For the purposes of this Chapter, the term recreational vehicle shall be synonymous with the term travel trailer/travel vehicle. REGIONAL FLOOD: A flood which is representative of large floods known to have occurred generally in Minnesota and reasonably characteristic of what can be expected to occur on an average frequency in the magnitude of the 100-year recurrence interval. Regional flood is synonymous with the term "base flood" used in a flood insurance study. . REGULATORY FLOOD PROTECTION ELEVATION: An elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood plain that result from designation of a floodway. s. STRUCTURE: Anything constructed or erected on the ground or attached to the ground or on-site utilities, including, but not limited to, buildings, factories, sheds, detached garages, cabins, manufactured homes, recreational vehicles not meeting the exemption criteria specified in Section 1101.09 Subd. 3.a. of this Chapter and other similar items. SUBSTANTIAL DAMAGE: Damage of any origin sustained by a structure where the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. SUBSTANTIAL IMPROVEMENT: Within any consecutive 365-day period, any reconstruction, rehabilitation (including normal maintenance and repair), repair after damage, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. -5- This term includes structures that have incurred "substantial damage," regardless of the actual repair work performed. The term does not, however, include either: (1) Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions. (2) Any alteration of an "historic structure," provided that the alteration will not preclude the structure's continued designation as an "historic structure." For the purpose of this Chapter, "historic structure" shall be as defined in Code of Federal Regulations, Part 60. t. NO DEFINITIONS u. NO DEFINITIONS . v. VARIANCE: A modification of a specific permitted development standard required in this Chapter to allow an alternative development standard not stated as acceptable in this Chapter, but only as applied to a particular property for the purpose of alleviating a hardship, practical difficulty or unique circumstance. w. NO DEFINITIONS x. NO DEFINITIONS y. NO DEFINITIONS z. NO DEFINITIIONS 1101.03: ESTABLISHMENT OF FLOOD PLAIN DISTRICTS . Subd. 1. Districts: a. Floodway District. The Floodway District shall include those areas designated as Zone AE on the Flood Insurance Rate Map panels adopted in Section 1101.02 Subd. 2. of this Chapter that are at or below elevation 929.4 feet above Mean Sea Level Datum, 1929 Adjustment, which is the Ordinary High Water Elevation of Lake Minnetonka, and those that are at or below elevation 943.14 which is the Ordinary High Water Elevation for Galpin Lake. b. Flood Fringe District. The Flood Fringe District shall include those areas shown on the Flood Insurance Rate Map panels adopted in Section 1101.02 Subd. 2. of this Chapter as being within Zone AE and being located above elevation 929.4 feet above Mean Sea Level Datum, 1929 Adjustment, which is the Ordinary High Water Elevation of Lake Minnetonka, -6- and those that are above elevation 943.14 which is the Ordinary High Water Elevation for Galpin Lake. c. District Application. The Flood Plain Districts shall be applied to and superimposed upon the zoning districts identified in Chapter 1201 of the Shorewood City Code (Zoning Regulations). The regulations and requirements imposed by the Flood Plain Districts shall be in addition to those established for zoning districts and shall apply jointly. Subd. 2. Compliance: No new structure or land shall hereafter be used and no structure shall be constructedt locatedt extendedt convertedt or structurally altered without full compliance with the terms of this Chapter and other applicable regulations which apply to uses within the jurisdiction of this Chapter. Within the Floodway and Flood Fringe Districtst all uses not listed as permitted uses or conditional uses in Sections 1101.04 and 1101.05 of this Chaptert respectivelYt shall be prohibited. In additiont a caution is provided here that: . a. New manufactured homest replacement manufactured homes and certain travel trailers and travel vehicles are subject to the general provisions of this Chapter and specifically Section 1101.09. b. Modificationst additionst structural alterationst normal maintenance and repair". or repair after damage to existing nonconforming structures and nonconforming uses of structures or land are regulated by the general provisions of this Chapter and specifically Section 1101.11. c. As-built elevations for elevated or flood proofed structures must be certified by ground surveys and flood proofing techniques must be designed and certified by a registered professional engineer or architect as specified in the general provisions of this Chapter and specifically as stated in Section 1101.10. . 11 01.04 FW, FLOODW AY DISTRICT The following permitted uses and conditional uses shall only be allowed to the extent that they are also permissible under any watershed districtt statet or federal laws or regulations applicable to the floodway area as defined by Section 1101.03 Subd. 1. of this Chapter. Subd. 1. Permitted Uses: a. Commercial loading areast and parking areas. b. Private and public golf coursest tennis courtst driving rangest archery rangest picnic grounds, boat launching ramps, swimming areas, parks, wildlife and nature preserves, fishing areas, and single or multiple purpose recreational trails. c. Residential lawns, gardens, parking areas, and play areas. -7- Subd. 2. Standards for Floodway Permitted Uses: a. The use shall have a low flood damage potential. b. The use must be permissible in the underlying zoning district. c. The use shall not obstruct flood flows or increase flood elevations and shall not involve structures, fill, obstructions, excavations or storage of materials or equipment. Subd. 3. Conditional Uses: a. Structures accessory to the uses listed in Subd. 1., above and the uses listed in b. - h., below. b. Extraction and storage of sand, gravel, and other materials. c. Marinas, boat rentals, docks, piers, wharves, and water control structures. . d. Railroads, streets, bridges, utility transmission lines, and pipelines. e. Storage yards for equipment, machinery, or materials. f. Placement of fill or construction of fences. g. Recreational vehicles accessory to residential uses, subject to the exemptions and provisions of Section 1101.09 Subd. 3.a. of this Chapter. h. Structural works for flood control such as levees, dikes and floodwalls constructed to any height where the intent is to protect individual structures and levees or dikes where the intent is to protect agricultural crops for a frequency flood event equal to or less than the 10-year . frequency flood event. Subd. 4. Standards for Floodway Conditional Uses: a. All Uses. No structure (temporary or permanent), fill (including fill for roads and levees), deposit, obstruction, storage of materials or equipment, or other uses may be allowed as a conditional use that will cause any increase in the stage of the 100-year or regional flood or cause an increase in flood damages in the reach or reaches affected. b. 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M ~..... ::i .S 'S p... lO 00 lO C 00 ~ ~ g.S,.o 0 tElOlOro...tim o"tiS.slO~g~ 8-0.stHI=<0 0. (/) ... lO lO 0 00 lO 00 -g ~ bll ro o.stEOO::ielOO o s:: 0';;= 0- tU tE t+::.- 0 Om bll 0 >,.m~l-<Ooop' 1-0- s:: - 0. 0 lO ~ 00 0 00 lO 1t"),J:l 0. .?;-.~ g -g -g .M 0000 ~ l+=l t+:: U 8 ~ t+:: .. .a 'm..8 bllS ~ lO:= ~ g ~ :>':.0 - .s < ~ .t::...... ca...... 0 ft 00 00 ~ S'S s:: ~ a) ; tss::le~~el~ti l+=l~lOOtUl-<...... ::::l 0 +:i "tiS 00 bll 0 ro l+=l 8 g - ..r 00 ti 5 s:: 0.,J::j en s::l lO 00 ..... o 00 00 lO ~,J:l lO.~ 00 0 >,..s .::: ~'a:g lO 0 1-0- s:: 00 "l) !3 ro "tiS t+:: ~.- ~ 00;"'" bll :>N 00 s:: e roOO s:: lO . I lO 0..... e 'r::' '0 P-4 0 ',p _ I-< co ~ ~~roCl:ltSmO lOl-< oS lO...... ~ 0 m ~ 'S -g '0 ;:s ~..... ft ~':::l co:E ,J:l p... ~ ro ~ ft lO ~ 00 ~ ',p '0 cO 5 :> +J 00 lO ca bll 00 '.;:1 ~ 1) ~ .s 5 tE ~ .~ _~ a g~~ g..;:I 8:5a ti t;~;~~.e-~g >,. lO 00 8 ~ 0. I=< 1-0 - 0 u;J 0 bll I-< 00 ~m<l'.;og~tSg mOO .t+::~...... >-~ 815~,.o~'Oo og0P-45''':::'05 <roU~mcamm ..-.. M '-" lO 00 ~lO ...... N ...... ..... 0...... o ~ ft 0- s:: lO .9 0 "tiS... -00 ~ lO _6b s::l..... lO 00 :> lO lOoo I-< lO 0.,.0 0...... ...~ -g ~ rnft tsoo::::l ,J:l e ro o co ~ ; lO I-< >- .a .g 'Og.s "tiS,J::j>< ::i 00 lO O-lOS:: lO.s 0 --g~~ lO 0 0 ,.oj:lts tilOtH ::idoo S ~ 0 lO~~ .a 8.~ o~"tiS 5 lOti 00 ..... .tJo lO ca ,J:l...... ~tsE I 0\ I ~ '-" (b) Any mechanical and utility equipment in a structure must be elevated to or above the regulatory flood protection elevation or properly flood proofed; and (c) To allow for the equalization of hydrostatic pressure, there must be a minimum of two "automatic" openings in the outside walls of the structure having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding. There must be openings on at least two sides of the structure and the bottom of all openings must be no higher than one foot above the lowest adjacent grade to the structure. Using human intervention to open a garage door prior to flooding will not satisfy this requirement for automatic opemngs. f. Storage of Materials and Equipment: . (1) The storage or processing of materials that are, in time of flooding, flammable, explosive, or potentially injurious to human, animal, or plant life is prohibited. (2) Storage of other materials or equipment may be allowed if readily removable from the area within the time available after a flood warning and in accordance with a plan approved by the City Council. g. Structural works for flood control that will change the course, current or cross section of protected wetlands or public waters shall be subject to the provisions of Minnesota Statute, Chapter 103G. Community-wide structural works for flood control intended to remove areas from the regulatory flood plain shall not be allowed in the floodway. h. A levee, dike or floodwall constructed in the floodway shall not cause an increase to the 100-year or regional flood and the technical analysis must assume equal conveyance or . storage loss on both sides of a stream. 11 01.05 FF, FLOOD FRINGE DISTRICT Subd. 1. Permitted Uses: Permitted uses shall be those uses ofland or structures listed as permitted uses in the underlying zoning use district. All permitted uses shall comply with the standards for Flood Fringe District "Permitted Uses" listed in Subd. 2., below and the "Standards for all Flood Fringe Uses" listed in Subd. 5., below. Subd. 2. Standards for Flood Fringe Permitted Uses: a. All structures, including accessory structures, must be elevated on fill so that the lowest floor including basement floor is at or above the regulatory flood protection elevation. The finished fill elevation for structures shall be no lower than one (1) foot below the regulatory -10- flood protection elevation and the fill shall extend at such elevation at least fifteen (15) feet beyond the outside limits of the structure erected thereon. b. As an alternative to elevation on fill, accessory structures that constitute a minimal investment and that do not exceed 500 square feet at its largest projection may be internally flood proofed in accordance with Section 1101.04 Subd. 4.e.(3) of this Chapter. c. The storage of any materials or equipment shall be elevated on fill to the regulatory flood protection elevation. d. The provisions of Subd. 5 of this Section shall apply. . Subd.3. Conditional Uses: Any structure that is not elevated on fill or flood proofed in accordance with Subd. 2.a. and 2.b. of this Section, or any use of land that does not comply with the standards in Subd. 2.c. and 2.d of this Section, shall only be allowable as a conditional use. The cumulative placement of fill where at anyone time in excess of one-hundred (100) cubic yards of fill is located on the parcel shall be allowable only as a conditional use. An application for a conditional use shall be subject to the standards and criteria and evaluation procedures specified in Subd. 4. and Subd. 5. of this Section and Section 1101.04 of this Chapter. Subd.4. Standards for Flood Fringe Conditional Uses: . a. Alternative elevation methods other than the use of fill may be utilized to elevate a structure's lowest floor above the regulatory flood protection elevation. These alternative methods may include the use of stilts, pilings, parallel walls, etc., or above-grade, enclosed areas such as crawl spaces or tuck under garages. The base or floor of an enclosed area shall be considered above-grade and not a structure's basement or lowest floor if: 1) the enclosed area is above-grade on at least one side of the structure; 2) it is designed to internally flood and is constructed with flood resistant materials; and 3) it is used solely for parking of vehicles, building access or storage. The above-noted alternative elevation methods are subject to the following additional standards: (1) Design and Certification. The structure's design and as-built condition must be certified by a registered professional engineer or architect as being in compliance with thegenera1 design standards of the State Building Code and, specifically, that all electrical, heating, ventilation, plumbing and air conditioning equipment and other service facilities must be at or above the regulatory flood protection elevation or be designed to prevent flood water from entering or accumulating within these components during times of flooding. (2) Specific Standards for Above-grade, Enclosed Areas. Above-grade, fully enclosed areas such as crawl spaces or tuck under garages must be designed to internally flood and the design plans must stipulate: -11- (a) A minimum area of openings in the walls where internal flooding is to be used as a flood proofing technique. There shall be a minimum of two openings on at least two sides of the structure and the bottom of all openings shall be no higher than one-foot above grade. The automatic openings shall have a minimum net area of not less than one square inch for every square foot subject to flooding unless a registered professional engineer or architect certifies that a smaller net area would suffice. The automatic openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the automatic entry and exit of flood waters without any form of human intervention; and (b) That the enclosed area will be designed of flood resistant materials in accordance with the FP-3 or FP-4 classifications in the State Building Code and shall be used solely for building access, parking of vehicles or storage. b. Basements, as defined by Section 1101.02 Subd. 8.b. of this Chapter, shall be subject to the . following: (1) Residential basement construction shall not be allowed below the regulatory flood protection elevation. (2) Non-residential basements may be allowed below the regulatory flood protection elevation provided the basement is structurally dry flood proofed in accordance with Section 5.43 of this Chapter. c. All areas of non residential structures including basements to be placed below the regulatory flood protection elevation shall be flood proofed in accordance with the structurally dry flood proofing classifications in the State Building Code. Structurally dry flood proofing must meet the FP-l or FP-2 flood proofing classification in the State Building Code and this shall require making the structure watertight with the walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic . loads and the effects of buoyancy. Structures flood proofed to the FP-3 or FP-4 classification shall not be permitted. d. When at anyone time more than 100 cubic yards of fill or other similar material is located on a parcel for such activities as on-site storage, landscaping, sand and gravel operations, landfills, roads, dredge spoil disposal or construction of flood control works, an erosion/sedimentation control plan must be submitted and approved by the City Engineer. The plan must be prepared and certified by a registered professional engineer. The plan may incorporate alternative procedures for removal of the material from the flood plain if adequate flood warning time exists. e. Storage of Materials and Equipment: -12- (1) The storage or processing of materials that are, in time of flooding, flammable, explosive, or potentially injurious to human, animal, or plant life is prohibited. (2) Storage of other materials or equipment may be allowed if readily removable from the area within the time available after a flood warning and in accordance with a plan approved by the City Council. f. The provisions of Subd. 5 of this Section shall also apply. Subd.5. Standards for All Flood Fringe Uses: . a. All new principal structures must have vehicular access at or above an elevation not more than two (2) feet below the regulatory flood protection elevation. If a variance to this requirement is granted, the Board of Adjustment and Appeals must specify limitations on the period of use or occupancy of the structure for times of flooding and only after determining that adequate flood warning time and local flood emergency response procedures exist. b. Commercial Uses - accessory land uses, such as yards, and parking lots may be at elevations lower than the regulatory flood protection elevation. However, a permit for such facilities to be used by the employees or the general public shall not be granted in the absence of a flood warning system that provides adequate time for evacuation if the area would be inundated to a depth and velocity such that when multiplying the depth (in feet) times velocity (in feet per second) the product number exceeds four (4) upon occurrence of the regional flood. . c. Fill shall be properly compacted and the slopes shall be properly protected by the use of riprap, vegetative cover or other acceptable method. The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100-year flood elevation- FEMA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multi-lot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. d. Flood plain developments shall not adversely affect the hydraulic capacity of the channel and adjoining flood plain of any tributary watercourse or drainage system where a floodway or other encroachment limit has not been specified on the Flood Insurance Rate Map. e. Standards for recreational vehicles are contained in Section 1101.09 Subd. 3. of this Chapter. f. All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top or frame ties to ground anchors. This -13- requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. 1101.06 RESERVED FOR FUTURE USE 1101.07 SUBDIVISIONS Subd. 1. Review Criteria: No land shall be subdivided which is unsuitable for the reason of flooding, inadequate drainage, water supply or sewage treatment facilities. All lots within the flood plain districts shall be able to contain a building site outside of the Floodway District at or above the regulatory flood protection elevation. All subdivisions shall have water and sewage treatment facilities that comply with the provisions of this Chapter and have road access both to the subdivision and to the individual building sites no lower than two feet below the regulatory flood protection elevation. For all subdivisions in the flood plain, the Floodway and Flood Fringe District boundaries, the regulatory flood protection elevation and the required elevation of all access roads shall be clearly labeled on all required subdivision . drawings and platting documents. Subd. 2. Removal of Special Flood Hazard Area Designation: The Federal Emergency Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for certain structures properly elevated on fill above the 100-year flood elevation. FEMA's requirements incorporate specific fill compaction and side slope protection standards for multi-structure or multi-lot developments. These standards should be investigated prior to the initiation of site preparation if a change of special flood hazard area designation will be requested. 1101.08 PUBLIC UTILITIES, RAILROADS, ROADS, AND BRIDGES Subd. 1. Public Utilities. All public utilities and facilities such as gas, electrical, sewer, and water supply systems to be located in the flood plain shall be flood proofed in accordance with the State Building Code or elevated to above the regulatory flood protection elevation. . Subd. 2. Public Transportation Facilities. Railroad tracks, roads, and bridges to be located within the flood plain shall comply with Sections 1101.04 and 1101.05 of this Chapter. Elevation to the regulatory flood protection elevation shall be provided where failure or interruption of these transportation facilities would result in danger to the public health or safety or where such facilities are essential to the orderly functioning of the area. Minor or auxiliary roads or railroads may be constructed at a lower elevation where failure or interruption of transportation services would not endanger the public health or safety. Subd.3. On-site Sewage Treatment and Water Supply Systems: Where public utilities are not provided: 1) On-site water supply systems must be designed to minimize or eliminate infiltration of flood waters into the systems; and 2) New or replacement on-site sewage treatment systems shall not be allowed, except where municipal sewer can not be extended to the property. Where allowed, on-site sanitary sewer systems must be designed to minimize or -14- eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters and they shall not be subject to impairment or contamination during times of flooding. Any sewage treatment system designed in accordance with the State's current statewide standards for on-site sewage treatment systems shall be determined to be in compliance with this Section. 11 01.09 MANUFACTURED HOMES AND AND PLACEMENT OF RECREATIONAL VEHICLES. Subd. 1. The placement of new or replacement manufactured homes on individual lots of record that are located in flood plain districts will be treated as a new structure and may be placed only if elevated in compliance with Section 1101.05 of this Chapter. If vehicular road access for pre-existing manufactured homes is not provided in accordance with Section 1101.05 Subd. 5.a., then replacement manufactured homes will not be allowed until the property owner(s) develops a flood warning emergency plan acceptable to the City Council. . a. All manufactured homes must be securely anchored to an adequately anchored foundation system that resists flotation, collapse and lateral movement. Methods of anchoring may include, but are not to be limited to, use of over-the-top or frame ties to ground anchors. This requirement is in addition to applicable state or local anchoring requirements for resisting wind forces. Subd.2. Recreational vehicles that do not meet the exemption criteria specified in Subd. 3.a. below shall be subject to the provisions of this Chapter and as specifically spelled out in Subd. 3.c. and 3.d. below. a. Exemption - Recreational vehicles are exempt from the provisions of this Chapter if they are placed in any ofthe areas listed in Subd. 2.b. below and further they meet the following criteria: . (1) Have current licenses required for highway use. (2) Are highway ready meaning on wheels or on an internal jacking system, are attached to the site only by quick disconnect type utilities commonly used in campgrounds and recreational vehicle parks and the recreational vehicle has no permanent structural type additions attached to it. (3) The recreational vehicle and associated use must be permissible in any pre-existing, underlying zoning use district. b. Areas Exempted For Placement of Recreational Vehicles: (1) Individual lots or parcels of record. (2) Existing condominium type associations. -15- c. New residential type subdivisions and condominium associations and the expansion of any existing similar use exceeding five (5) units or dwelling sites shall be subject to the following: (1) Any new or replacement recreational vehicle will be allowed in the Floodway or Flood Fringe Districts provided said recreational vehicle and its contents are placed on fill above the regulatory flood protection elevation and proper elevated road access to the site exists in accordance with Section 1101.05 Subd. 5.a. of this Chapter. No fill placed in the floodway to meet the requirements of this Section shall increase flood stages of the 100-year or regional flood. (2) All new or replacement recreational vehicles not meeting the criteria of (a) above may, as an alternative, be allowed as a conditional use if in accordance with the following provisions and the provisions of Section 1101.10 Subd. 4. of this Chapter. The applicant must submit an emergency plan for the safe evacuation of all vehicles and people during the 100 year flood. Said plan shall be prepared by a registered . engineer or other qualified individual, shall demonstrate that adequate time and personnel exist to carry out the evacuation, and shall demonstrate the provisions of Subd. 3.a. and b., above will be met. All attendant sewage and water facilities for new or replacement recreational vehicles must be protected or constructed so as to not be impaired or contaminated during times of flooding in accordance with Section 1101.08 Subd. 3. of this Chapter. 1101.10 ADMINISTRATION Subd. 1. Zoning Administrator: A Zoning Administrator or other official designated by the City Council shall administer and enforce this Chapter. Ifthe Zoning Administrator finds a violation of the provisions of this Chapter, the Zoning Administrator shall notify the person responsible for such violation in accordance with the procedures stated in Section 1101.12 of this Chapter. Subd. 2. Permit Requirements: . a. Permit Required. A Permit issued by the Zoning Administrator in conformity with the provisions of this Chapter shall be secured prior to the erection, addition, modification, rehabilitation (including normal maintenance and repair), or alteration of any building, structure, or portion thereof; prior to the use or change of use of a building, structure, or land; prior to the construction of a dam, fence, or on-site septic system; prior to the change or extension of a nonconforming use; prior to the repair of a structure that has been damaged by flood, fire, tornado, or any other source; and prior to the placement of fill, excavation of materials, or the storage of materials or equipment within the flood plain. b. Application for Permit. Application for a permit shall be made in duplicate to the Zoning Administrator on forms furnished by the Zoning Administrator and shall include the following where applicable: plans in duplicate drawn to scale, showing the nature, location, dimensions, -16- and elevations of the lot; existing or proposed structures, fill, or storage of materials; and the location of the foregoing in relation to the stream channel. c. State and Federal Permits. Prior to granting a permit or processing an application for a conditional use permit or variance, the Zoning Administrator shall determine that the applicant has obtained all necessary state and federal permits. d. Certificate of Zoning Compliance for a New, Altered, or Nonconforming Use. It shall be unlawful to use, occupy, or permit the use or occupancy of any building or premises or part thereof hereafter created, erected, changed, converted, altered, or enlarged in its use or structure until a certificate of zoning compliance shall have been issued by the Zoning Administrator stating that the use of the building or land conforms to the requirements of this Chapter. . e. Construction and Use to be as Provided on Applications, Plans, Permits, Variances and Certificates of Zoning Compliance. Permits, conditional use permits, or certificates of zoning compliance issued on the basis of approved plans and applications authorize only the use, arrangement, and construction set forth in such approved plans and applications, and no other use, arrangement, or construction. Any use, arrangement, or construction at variance with that authorized shall be deemed a violation of this Chapter, and punishable as provided by Section 1101.12 of this Chapter. f. Certification. The applicant shall be required to submit certification by a registered professional engineer, registered architect, or registered land surveyor that the finished fill and building elevations were accomplished in compliance with the provisions of this Chapter. Flood proofing measures shall be certified by a registered professional engineer or registered architect. . g. Record of First Floor Elevation. The Zoning Administrator shall maintain a record of the elevation of the lowest floor (including basement) of all new structures and alterations or additions to existing structures in the flood plain. The Zoning Administrator shall also maintain a record of the elevation to which structures or alterations and additions to structures are flood proofed. h. Notifications for Watercourse Alterations. The Zoning Administrator shall notify, in riverine situations, adjacent communities and the Commissioner of the Department of Natural Resources prior to the community authorizing any alteration or relocation of a watercourse. If the applicant has applied for a permit to work in the beds of public waters pursuant to Minnesota Statute, Chapter 103G, this shall suffice as adequate notice to the Commissioner of Natural Resources. A copy of said notification shall also be submitted to the Chicago Regional Office of the Federal Emergency Management Agency (FEMA). i. Notification to FEMA When Physical Changes Increase or Decrease the 100-year Flood Elevation. As soon as is practicable, but not later than six (6) months after the date such supporting information becomes available, the Zoning Administrator shall notify the Chicago -17- Regional Office ofFEMA of the changes by submitting a copy of said technical or scientific data. Subd.3. Board of Adjustment and Appeals: a. Rules. The City Council, serving as the Board of Adjustment and Appeals, shall adopt rules for the conduct of business and may exercise all of the powers conferred on such Boards by State law. b. Administrative Review. The Board of Adjustment and Appeals shall hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement or administration ofthis Chapter. c. Variances. The Board of Adjustment and Appeals may authorize upon appeal in specific cases such relief or variance from the terms of this Chapter as will not be contrary to the public interest and only for those circumstances such as hardship, practical difficulties or . circumstances unique to the property under consideration, as provided for in the respective enabling legislation for planning and zoning for cities or counties as appropriate. In the granting of such variance, the Board of Adjustment and Appeals shall clearly identify in writing the specific conditions that existed consistent with the criteria specified in this Chapter, any other zoning regulations in the city, and in the respective enabling legislation that justified the granting of the variance. No variance shall have the effect of allowing in any district uses prohibited in that district, permit a lower degree of flood protection than the regulatory flood protection elevation for the particular area, or permit standards lower than those required by state law. The following additional variance criteria of the Federal Emergency Management Agency must be satisfied: (1 ) Variances shall not be issued within any designated regulatory floodway if any increase in flood levels during the base flood discharge would result. (2) Variances shall only be issued upon: (i) a showing of good and sufficient cause; (ii) . a determination that failure to grant the variance would result in exceptional hardship to the applicant; and (iii) a determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with existing local laws or ordinances. (3) Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard, to afford relief. d. Hearings. Upon filing with the Board of Adjustment and Appeals of an appeal from a decision of the Zoning Administrator, or an application for a variance, the Board of Adjustment and Appeals shall fix a reasonable time for a hearing and give due notice to the parties in interest as specified by law. 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I -.. e (2) Transmit one copy ofthe information described in subsection (a) to a designated engineer or other expert person or agency for technical assistance, where necessary, in evaluating the proposed project in relation to flood heights and velocities, the seriousness of flood damage to the use, the adequacy of the plans for protection, and other technical matters. (3) Based upon the technical evaluation of the designated engineer or expert, the City Council shall determine the specific flood hazard at the site and evaluate the suitability of the proposed use in relation to the flood hazard. d. Factors Upon Which the Decision of the City Council Shall Be Based. In passing upon conditional use applications, the City Council shall consider all relevant factors specified in other sections of this Chapter, and: (1) The danger to life and property due to increased flood heights or velocities caused by encroachments. (2) The danger that materials may be swept onto other lands or downstream to the injury of others or they may block bridges, culverts or other hydraulic structures. . (3) The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination, and unsanitary conditions. (4) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner. (5) The importance of the services provided by the proposed facility to the community. (6) The requirements of the facility for a waterfront location. (7) The availability of alternative locations not subject to flooding for the proposed use. . (8) The compatibility of the proposed use with existing development and development anticipated in the foreseeable future. (9) The relationship of the proposed use to the comprehensive plan and flood plain management program for the area. (10) The safety of access to the property in times of flood for ordinary and emergency vehicles. (11) The expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters expected at the site. (12) Such other factors which are relevant to the purposes of this Chapter. -20- . . e. Conditions Attached to Conditional Use Permits. Upon consideration of the factors listed above and the purpose of this Chapter, the City Council shall attach such conditions to the granting of conditional use permits as it deems necessary to fulfill the purposes of this Chapter. Such conditions may include, but are not limited to, the following: (1) Modification of waste treatment and water supply facilities. (2) Limitations on period of use, occupancy, and operation. (3) Imposition of operational controls, sureties, and deed restrictions. (4) Requirements for construction of channel modifications, compensatory storage, dikes, levees, and other protective measures. (5) Flood proofing measures, in accordance with the State Building Code and this Chapter. The applicant shall submit a plan or document certified by a registered professional engineer or architect that the flood proofing measures are consistent with the regulatory flood protection elevation and associated flood factors for the particular area. 1101.11 NONCONFORMING USES Subd. 1. A structure or the use of a structure or premises which was lawful before the passage or amendment of this Chapter but which is not in conformity with the provisions of this Chapter may be continued subject to the following conditions. Historic structures, as defined in the Code of Federal Regulations, Part 60, shall be subject to the following provisions: a. No such use shall be expanded, changed, enlarged, or altered in a way that increases its nonconformity. b. Any structural alteration or addition to a nonconforming structure or nonconforming use which would result in increasing the flood damage potential of that structure or use shall be protected to the Regulatory Flood Protection Elevation in accordance with any of the elevation on fill or flood proofing techniques (Le., FP-l thru FP-4 flood proofing classifications) allowable in the State Building Code, except as further restricted in Subd. l.c. and f. below. c. The cost of any structural alterations or additions to any nonconforming structure over the life of the structure shall not exceed 50 percent of the market value of the structure unless the conditions of this Section are satisfied. The cost of all structural alterations and additions constructed since the adoption of the Community's initial flood plain controls must be calculated into today's current cost which will include all costs such as construction materials and a reasonable cost placed on all manpower or labor. If the current cost of all previous and proposed alterations and additions exceeds 50 percent of the current market value of the -21- structure, then the structure must meet the standards of Sections 110I.04 and 11OI.05 of this Chapter for new structures, depending upon whether the structure is in the Floodway or Flood Fringe District, respectively. d. If any nonconforming use is discontinued for l2 consecutive months, any future use ofthe building premises shall conform to this Chapter. e. If any nonconforming use or structure is substantially damaged, as defined in Section 1101.02 Subd. 8.s. of this Chapter, it shall not be reconstructed except in conformity with the provisions of this Chapter. The applicable provisions for establishing new uses or new structures in Sections 11OI.04 and 110I.05 will apply, depending upon whether the use or structure is in the Floodway or Flood Fringe District, respectively. f. Ifa substantial improvement occurs, as defined in Section 110I.02 Subd. 8.s. of this Chapter, from any combination of a building addition to the outside dimensions of the existing building or a rehabilitation, reconstruction, alteration, or other improvement to the inside . dimensions of an existing nonconforming building, then the building addition (as required by Subd. Lb., above) and the existing nonconforming building must meet the requirements of Section 1101.04 and 1101.05 of this Chapter for new structures, depending upon whether the structure is in the Floodway or Flood Fringe District, respectively. 1101.12 12.0 PENALTIES FOR VIOLATION Subd. 1. Violation of the provisions of this Chapter or failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with grants of variances or conditional uses) shall constitute a misdemeanor and shall be punishable as defined by law. Subd. 2. Nothing herein contained shall prevent the City of Shorewood from taking such other lawful action as is necessary to prevent or remedy any violation. Such actions may include . but are not limited to: a. In responding to a suspected ordinance violation, the City may utilize the full array of enforcement actions available to it including but not limited to prosecution and fines, injunctions, after-the-fact permits, orders for corrective measures or a request to the National Flood Insurance Program for denial of flood insurance availability to the guilty party. The City must act in good faith to enforce these official controls and to correct ordinance violations to the extent possible so as not to jeopardize its eligibility in the National Flood Insurance Program. b. When an ordinance violation is either discovered by or brought to the attention of the Zoning Administrator, the Zoning Administrator shall immediately investigate the situation and document the nature and extent of the violation of this Chapter. As soon as is reasonably possible, this information will be submitted to the appropriate Department of Natural -22- - Resources' and Federal Emergency Management Agency Regional Office along with the City's plan of action to correct the violation to the degree possible. c. The Zoning Administrator shall notify the suspected party of the requirements of this Chapter and all other official controls and the nature and extent of the suspected violation of these controls. If the structure and/or use is under construction or development, the Zoning Administrator may order the construction or development immediately halted until a proper permit or approval is granted by the Community. If the construction or development is already completed, then the Zoning Administrator may either: (1) issue an order identifying the corrective actions that must be made within a specified time period to bring the use or structure into compliance with the official controls; or (2) notify the responsible party to apply for an after-the-fact permit/development approval within a specified period oftime not to exceed 30-days. . d. If the responsible party does not appropriately respond to the Zoning Administrator within the specified period of time, each additional day that lapses shall constitute an additional violation of this Chapter and shall be prosecuted accordingly. The Zoning Administrator shall also upon the lapse of the specified response period notify the landowner to restore the land to the condition which existed prior to the violation of this Chapter. 1101.13 AMENDMENTS The flood plain designation on the Flood Insurance Rate Map shall not be removed from flood plain areas unless it can be shown that the designation is in error or that the area has been filled to or above the elevation of the regulatory flood protection elevation and is contiguous to lands outside the flood plain. Special exceptions to this rule may be permitted by the Commissioner of Natural Resources ifhe determines that, through other measures, lands are adequately protected for the intended use. . All amendments to this Chapter, including amendments to the Flood Insurance Rate Map, must be submitted to and approved by the Commissioner of Natural Resources prior to adoption. Changes in the Official Zoning Map must meet the Federal Emergency Management Agency's (FEMA) Technical Conditions and Criteria and must receive prior FEMA approval before adoption. The Commissioner of Natural Resources must be given 10-days written notice of all hearings to consider an amendment to this Chapter and said notice shall include a draft of the ordinance amendment or technical study under consideration. -23- EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law. Adopted by the Shorewood City Council This 13th day of August, 2004 Attest: Woody Love , Mayor Attest: Craig W. Dawson , City Administrator/Clerk Stamp With Community Seal: -24- - . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM Date: September 9, 2004 . From: Honorable Mayor and City Council Members ~_. ,.,~ Bonnie Burton, Finance Director/Treasurer ,/ ~ Larry Brown, Public Works Director ~ To: Re: Capital Improvement Program (CIP) for Years 2005 - 2009 cc: Craig Dawson, City Administrator . INTRODUCTION Enclosed for your review is the Capital Improvement Program (CIP) for the Years 2005 - 2009. The CIP has been reviewed and revised by staff and Council during several work-sessions over the past few months. The CIP is typically the first step in the budget process, with identification of specific capital expenditures which will direct the efforts of the 2005 budget. As Council will recall, the approach taken in developing the CIP is that it is intended to be a flexible document, and an important physical as well as financial planning tool. The first year of the CIP is most definite in terms of planning and implementation. The latter years of the CIP are most subject to change. A recommended fiscal policy section has been added at the beginning of the document to assist in setting priorities for projects. CIP HIGHLIGHTS Council will recall the following highlights: . . Numerous water system enhancements are contemplated for 2005. . A Document Retrieval System and other information technology upgrades are programmed for the Public Facilities/Office Equipment fund for 2005. . Funds have been allocated for City Hall maintenance and repair in 2005. . The Municipal State Aid Roadway fund will be exhausted by the Smithtown Road rehabilitation project in 2005 and an advance for the City's portion of the County Road 19 intersection. The CIP reflects the advance and repayment of these MSA funds. #. \,.1 PRINTED ON RECYCLED PAPER tqA . The Stormwater Management fund allocates $30,000 annually starting in 2006 for drainage projects and it also reflects the Gideon Glen improvements. . The Land and Open Space Acquisition fund is a new fund that was established at the recommendation of the LCEC. Annual contributions of $5,000 will be transferred from the General Fund. The CIP does not automatically commit the Council to implement any of the projects listed in it; it is a planning document to focus resources and a document for financial planning. Individual projects are to be approved in the annual budget process and later authorized for purchase or award of contracts according to standard operating procedures. RECOMMENDED ACTION Staff recommends that the City Council approve the attached resolution accepting the 2005-2009 Capital Improvement Program. . . I I I I I I I, I I I I I I 1/ ~I I I I I CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us CAPIT AL IMPROVEMENT PROGRAM Calendar Years ,2005 - 2009 J August 2004 n ~.1 PRINTED ON RECYCLEO PAPER I I I I I I I I I I I I I I I I I I I CAPITAL IMPROVEMENT PROGRAM 2005-2009 TABLE OF CONTENTS I. INTRODUCTION AND POLiCy............................................................. 1-3 II. TABLES A. Department Summary ...........................................................................7 B. Projects by Department................................................................... 8-10 C. Sources of Revenue ...........................................................................11 D. Projects by Department and Funding Source ............................... 12-15 E. Projects by Funding Source with Balances................................... 16-19 III. CAPITAL IMPROVEMENT PLAN A. Municipal Water System.................................................................... .23 B. Municipal State Aid Roadway System.................................................41 C. Local Street Reconstruction................................................................ 47 D. Stormwater Management.................................................................... 63 E. Sanitary Sewer System....................................................................... 71 F. Public Facilities and Office Equipment ................................................81 G. Equipment Replacement Fund........................................................... 95 H. Park and Recreation .........................................................................117 I. Trail System ......................................................................................121 J. Land and Open Space Acquisition ....................................................123 - - - z o i= o ::J C o a: I- z - (ij.:!:"O a. C .- . 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O)cmen "'Om:t:::w O)O)g.m _.coo m- 0) c-:>~ .- 0 0):> 0 "'0 - ~-c- offi.cO) 8E:t:::~ =0.3=:J .- 0 "'0 .c 3= (jj 0) c >->1ao :t::: 0).- +=- O"'Oom O).co(j; .c:t:::~o. 1-3=mo (t) C":) M ------------------- CJ) W ..J ED ct I- U) . - - ------------------- I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota DEPARTMENT SUMMARY 2005 thru 2009 Total 2005 2006 2007 2008 2009 Total 358,357 281,n8 105,522 53,533 273,308 1,072,498 5,000 5,000 5,000 5,000 5,000 25,000 650,800 483,000 343,000 411,000 261,000 2,148,800 5,417,200 5,417,200 937,600 91,000 648,400 22,000 44,545 1,743,545 10,000 10,000 10,000 10,000 10,000 50,000 91,900 _ 2,603,750 10,000 10,000 10,000 2,725,650 196,800 131,000 123,000 116,000 25,000 591,800 296,300 30,000 30,000 30,000 30,000 416,300 7,963,957 3,635,528 1,274,922 657,533 658,853 14,190,793 Department Equipment Replacement Land & Open Space Acquisition Local Street Reconstruction Municipal State Aid Streets Municipal Water System Parks Public FacilitieslOfflC9 Equip Sanitary Sewer Stormwaler Management Wednesday. August 25, 2004 7 I Department Project# Priority 2005 2006 2007 2008 2009 Total Star Circle Reconstruc\lon LR-OS-Ol 0 57,000 57,000 I Star Lane Reconstruc\lon LR-OS-<l2 0 265,000 265,000 Bever1y Dr Pavement Reclamation LR-07-01 0 82,000 82,000 Street Reclamation Projects LR-07-02 0 100,000 100,000 100,000 300,000 I Bracketts Rd Pavement Reclamation LR-OB-Ol 0 150,000 150,000 Local Street Reconstruction Total 650,800 483,000 343,000 411,000 261,000 2,148.800 I Municipal State Aid Streets Vine HDl Road. Mill and Overlay MSA.03-05 0 104,000 104,000 I Yellowstone Trail. Bit Overlay MSA-04-01 0 72,000 72,000 CR 19 Intersection Realignment MSA03-06 0 5,241,200 5,241,200 Municipal State Aid Streets Total 5.417,200 5,417.200 I Municipal Water System I Amesbury Building Repair W-03-02 0 55,000 55,000 Badger Well House Reconstruc\lon W-03-D3 0 480,000 480,000 Woodhaven Well Interconnect W-03-OS 0 174,500 174,500 I Water Meter Radio Read Project W.03-06 0 70,000 70,000 140,000 Amesbury Submersible Well. Pull & Inspect W.04-01 0 21,000 21,000 SE Area Water Tower - painting W.Q4-06 0 50,000 50,000 I Amesbury Polyphosphate System W.04-08 0 12,100 12,100 Amesbury Well Controls Replacement W-05-D2 0 75,000 75,000 Boulder Bridge Submersible Well - Pull & Inspect W.OS-03 0 21,000 21,000 I S.E. Area Lineshaft Well - Pull & Inspect W-Q6-01 0 22,000 22,000 Interconnec\lon of Amesbury & SE Area Wells W-07-01 0 626,400 626,400 I Amesbury Lineshaft Well- Pull & Inspect W-07-02 0 22,000 22,000 Boulder Bridge Well #2 - Pull & Inspect W-09-01 0 21,045 21,045 Badger Field Llneshaft Well- pull & inspect W-D9-D2 0 23,500 23,500 I Municipal Water System Total 937.600 91,000 648,400 22,000 44,545 1.743,545 I Parks Park Improvements P-D4-D3 0 10,000 10,000 10,000 10,000 10,000 SO,OOO Parks Total 10.000 10,000 10.000 10.000 10,000 SO.OOO I Public Facilities/Office Equip Computer Upgrades PF-03-OS 0 10,000 10,000 10,000 10,000 10,000 SO,OOO I Municipal Liquor Store PF-03-07 0 676,500 676,500 Public Works Building Remodel PF-04-03 0 15,000 15,000 I Document Retrieval System PF-05-01 0 30,000 30,000 City Hall Building Repairs PF-05-02 0 15,000 15,000 Public Works Copier PF.05-03 0 900 900 I City Hall Color Copier PF-05-04 0 10,000 10,000 Civil Defense Sirens PF-05-05 0 11,000 11,000 Network (Computer) Upgrade PF-Q6-Dl 0 17,250 17,250 I City Hall Project PF-06-02 0 1,500,000 1,500,000 I Wednesday. August 25. 2004 9 Department Project# Priority 2005 2006 2007 2008 2009 Total I Public Works Addition (Bay w/lift) PF.Q6-03 0 400,000 400,000 Public Facilities/Office Equip Total 91,900 2,603.750 10,000 10,000 10,000 2.725,650 I Sanitary Sewer I Infiltration and Inflow Reduction SS-03-05 0 25,000 25,000 25,000 25,000 25,000 125,000 Lift Station 15 Rehabilitation SS-D3-06 0 81,000 81,000 Lift Station 17 Rehabilitation SS-04-D 1 0 22,000 81,000 103,000 I Portable Generator for Lift Stations SS-D5-Dl 0 68,800 68,800 Lift Station 16 Rehabilitation SS-05-D2 0 25,000 79,000 104,000 Lift Station 12 Rehabilitation SS-D7 -Dl 0 19,000 91,000 110,000 I Sanitary Sewer Total 196,800 131.000 123.000 116,000 25.000 591.800 Stormwater Mana~ement I Gideon Glen Improvements STM-04-01 0 183,300 183,300 Glen Road Drainage STM-D4-02 0 25,000 25,000 I Boulder Bridge Lift Station STM-04-D4 0 88,000 88,000 Mise Stormwater Projects STM-04-05 0 30,000 30,000 30,000 30,000 120,000 Stormwater Management Total 296,300 30,000 30,000 30,000 30,000 416,300 I GRAND TOTAL 7.963.957 3.635,528 1.274,922 657.533 658,853 14,190,793 I I I I I I I I I I Wedllesday. August 25. 2004 I 10 I I I I Source I Equipment Replacement Fund G.O. Bonds - 2006 I General Fund Henn County - Landscape I Hennepin County Liquor Revenue Bonds Local Street Reconstruction Fund I Minnehaha Creek Watershed Dist MSA Advancel(Repay) I MSA Funding Municipal Water Fund I Park Foundation Donations Public Facllities/Office Equipment I Sanitary Sewer Fund Special Assessments Stormwater Management Fund I Water Revenue Bonds-2004 I I I I I I I Capital Improvement Program City of Shorewood, Minnesota SOURCES OF REVENUE SUMMARY 2005 thru 2009 2005 2006 2007 2008 2009 Total 289,557 281,n8 105,522 53,533 273,308 1,003,698 1,900,000 1,900,000 5,000 5,000 5,000 5,000 5,000 25,000 100,000 100,000 3,842,200 3,842,200 676,500 676,500 1,190,800 483,000 343,000 411,000 261,000 2,688,800 183,300 183,300 759,000 -181,000 -181,000 -181,000 216,000 176,000 176,000 163,100 21,000 22,000 22,000 44,545 272,645 10,000 10,000 10,000 10,000 10,000 50,000 91,900 27,250 10,000 10,000 10,000 149,150 265,600 131,000 123,000 116,000 25,000 660,600 88,000 88,000 25,000 30,000 30,000 30,000 30,000 145,000 n4,500 70,000 626,400 1,470,900 Total 7,963,957 3,454,528 1,093,922 476,533 658,853 13,647,793 Wednesday, August 25, 2004 11 Capital Improvement Program I City of Shorewood, Minnesota I PROJECTS BY DEPARTMENT AND FUNDING SOURCE 2005 thru 2009 I I Department Project# Priority 2005 2006 2007 2008 2009 Total I Equipment Replacement F350 4x4 Pickup w/plow E-02-53 0 30,285 30,285 I Equipment Replacement Fund 30,285 30,285 F3504x4 Pickup w/plow E.Q2-55 0 30,285 30,285 Equipment Replacement Fund 30,285 30,285 I Pump - 4' Discharge E-03-50 0 24,336 24,336 Equipment Replacement Fund 24,336 24,336 Asphalt Curb Machine E-05-01 0 13,000 13,000 Equipment Replacement Fund 13,000 13,000 I Vactor Unit E-05-02 0 68,000 68,000 Equipment Replacement Fund 68,000 68,000 Gen Set Wastewater E-D5-03 0 68,800 68,800 I Sanitary Sewer Fund 68,1W0 68,800 800 Mghz Radios - 2 Mobiles12 base stations E-D5-D4 0 7,000 7,000 Equipment Replacement Fund 7,000 7,000 I Water Truck E-05-45 0 97,344 97,344 EquIpment Replacement Fund 97,344 97,344 Bobcat E-D5-63 0 19,307 19,307 I Equipment Replacement Fund 19,307 19,307 Dump Truck - Ford L8000 E-06-33 0 123,735 123,735 EquIpment Replacement Fund 123,735 123,735 I F350 & Flatbed E-06-49 0 36,558 36,558 Equipment Replacement Fund 36,558 36,558 Dump w/Plow and SND E-06-54 0 121,485 121,485 EquIpment Replacement Fund 121,485 121,485 I Trail King Trailer E-07-21 0 8,189 8,189 Equipment Replacement Fund 8,189 8,189 Ford 555 Backhoe E-07-22 0 64,459 64,459 I Equipment Replacement Fund 64,459 64,459 Tennant 240 Floor Sweeper E-07-46 0 12,401 12,401 Equipment Replacement Fund 12,401 12,401 I Mower- Toro Groundsmaster 325D E.07-70 0 20,473 20,473 Equipment Replacement Fund 20,473 20,473 Tractor - Ford 3910 E-08-35 0 31,633 31 ,633 I Equipment Replacement Fund 31,633 31,633 Speed Awareness Display E-08-51 0 21,900 21,900 Equipment Replacement Fund 21,900 21,900 I Dump Truck E-09-65 0 136,654 136,654 Equipment Replacement Fund 136,654 136,654 Dump truck - Ford E-09-68 0 136,654 136,654 I Wedllesday, August 25. 2004 12 I I Department Project# Priority 2005 2006 2007 2008 2009 Total Equipment Replacement Fund 136,654 136,654 I Equipment Replacement Total 358,357 281,778 105,522 53,533 273,308 1,072,498 Land & Open Space Acquisition I Land ConselVation Easements LO-D4-D1 0 5,000 5,000 5,000 5,000 5,000 25,000 General Fund 6,000 5,000 5,000 5,000 5,000 25,000 Land & Open Space Acquisition Total 5,000 5,000 5,000 5,000 5,000 25,000 I Local Street Reconstruction Brand Circle Pavement Reclamation LR.01.Q4 0 57,000 57,000 I Local Street Reconstruct/on Fund 57,000 57,000 Amlee Road Pavement Reclamation LR.01-06 0 85,800 85,800 Local Street ReconstrucUon Fund 85,800 85,800 I Bituminous Overlays LR.03.Q4 0 95,000 95,000 95,000 95,000 95,000 475,000 Local Street Reconstruct/on Fund 95,000 95,000 95,000 95,000 95,000 475,000 Bituminous Sealcoating LR-Q3.QS 0 66,000 66,000 66,000 66,000 66,000 330,000 I Local Street Reconstruct/on Fund 66,000 66,000 66,000 66,000 66,000 330,000 Wedgewood Drlve Overlay & Reconstruction LR.Q4.01 0 240,500 240,500 Local Street ReconstrucUon Fund 240,500 240,500 I Pavement Reclamation Wood Duck Circle LR-QS-01 0 96,500 96,500 Local Street Reconstruct/on Fund 96,500 96,500 County Road 19 Entry (Gateway) LR.QS.02 0 10,000 10,000 Local Street Reconstruction Fund 10,000 10,000 I Star Circle Reconstruction LR.06.01 0 57,000 57,000 Local Street Reconstruct/on Fund 57,000 57,000 Star L",e Reconstruction LR-06-02 0 265,000 265,000 I . Local Street Reconstruction Fund 265,000 265,000 Beverly Dr Pavement Reclamation LR.07 -01 0 82,000 82,000 Local Street Reconstruction Fund 82,000 82,000 I Street Reclamation Projects LR.07.02 0 100,000 100,000 100,000 300,000 Local Street ReconstructIon Fund 100,000 100,000 100,000 300,000 Bracketts Rd Pavement Reclamation LR-OB.01 0 150,000 150,000 I Local Street ReconstructIon Fund 150,000 150,000 Local Street Reconstruction Total 650,800 483,000 343,000 411,000 261,000 2,148,800 I Municipal State Aid Streets Vine Hill Road - Mill and Overlay MSA-(l3.Q5 0 104,000 104,000 MSA Funding 104,000 104,000 I Yellowstone Trail. Bit Overlay MSA.04-D1 0 72,000 72,000 MSA Funding 72,000 72,000 CR 19 Intersection Realignment MSA03.06 0 5,241,200 5,241,200 I Henn County- Landscape 100,000 100,000 Hennepin County 3,842,200 3,842,200 Local Street ReconstrucUon Fund 540,000 540,000 MSA Advancel(Repay} 759,000 -181,000 -181,000 .181,000 216,000 I Municipal State Aid Streets Total 5,417,200 5,417,200 I Municipal Water System Amesbury Building Repair W-03-02 0 55,000 55,000 Municipal Water Fund 55,000 55,000 I Badger Well House Reconstruction W-03-03 0 480,000 480,000 Wedllesday, AI/gust 25. 2004 I 13 Department Project# Priority 2005 2006 2007 2008 2009 Total I Water Revenue Bonds-2004 480,000 480,000 Woodhaven WeUlnterconnect W-D3.05 0 174,500 174,500 I Water Revenue Bonds-2004 174,500 174,500 Water Meter Radio Read Project W-03-D6 0 70,000 70,000 140,000 Wafer Revenue Bonds-2004 70,000 70,000 140,000 Amesbury Submersible Well. Pull & Inspect W.Q4..01 0 21,000 21,000 I Municipal Water Fund 21,000 21,000 SE Area Water Tower - painting W-04-Q6 0 50,000 50,000 Water Revenue Bonds-2oo4 50,000 50,000 I Amesbury Polyphosphate System W-Q4-08 0 12,100 12,100 Municipal Water Fund 12,100 12,100 Amesbury Well Controls Replacement W-D5-02 0 "5,000 75,000 I Municipal Water Fund 75,000 75,000 Boulder Bridge Submersible Well- Pull & Inspect W.05-03 0 21,000 21,000 MunIcIpal Water Fund 21,000 21,000 I S.E. Area LineshaftWell- Pull & Inspect W-D6-01 0 22,000 22,000 Municipal Water Fund 22,000 22,000 Interconnection of Amesbury & SE Area Wells W-07-01 0 626,400 626,400 I Water Revenue Bonds-2004 826,400 826,400 Amesbury Lineshaft Well. Pull & Inspect W-07-D2 0 22,000 22,000 Munlc/paf Water Fund 22,000 22,000 Boulder Bridge Well #2 - Pull & Inspect W.09-01 0 21,045 21,045 I Munic/pal Water Fund 21,045 21,045 Badger Field Llneshaft Well- pull & inspect W-09-02 0 23,500 23,500 Municipal Wafer Fund 23,500 23,500 I Municipal Water System Total 937,600 91,000 648,400 22,000 44,545 1,743,545 Parks I Park Improvements P-04-03 0 10,000 10,000 10,000 10,000 10,000 50,000 Park Foundation DonaUons 10,000 10,000 10,000 10,000 10,000 50,000 Parks Total 10,000 10,000 10,000 10,000 10,000 50,000 I Public Facilities/Office Equip I Computer Upgrades PF-03-06 0 10,000 10,000 10,000 10,000 10,000 50,000 Public FacilitieslOfflca Equipment 10,000 10,000 10,000 10,000 10,000 50,000 Municipal Liquor Store PF-03-07 0 676,500 676,500 I LIquor Revenue Bonds 676,500 676,500 Public Works Building Remodel PF-Q4-03 0 15,000 15,000 Public FacilltleslOfffce EquIpment 15,000 15,000 Document Retrieval System PF.05-01 0 30,000 30,000 I Public Facilities/Office Equipment 30,000 30,000 City Hall Building Repairs PF.05-02 0 15,000 15,000 Public Feclll/leslOffice EquIpment 15,000 15,000 I Public Works Copier PF-05.03 0 900 900 Public Facili/leslOfffce Equipment 900 900 City Hall Color Copier PF-05'04 0 10,000 10,000 I Public Facilities/Offfce Equipment 10,000 10,000 Civil Defense Sirens PF-OS-OS 0 11,000 11,000 Public facilities/Office Equipment 11,000 11,000 I Network (Computer) Upgrade PF.06-01 0 17,250 17,250 Public FacilitleslOfllca Equipment 17,250 17,250 City Hall Project PF-06-02 0 1,500,000 1,500,000 I Wednesday. August 25. 2004 14 I I Department Project# Priority 2005 2006 2007 2008 2009 Total G.O. Bonds. 2006 1,500,000 1,500,000 I Public Works Addition (Bay w/llft) PF-06-03 0 400,000 400,000 G.O. Bonds - 2006 400,000 400,000 Public Facilities/Office Equip Total 91,900 2,603,750 10,000 10,000 10,000 2,725,650 I Sanitary Sewer Infiltration and Inflow Reduction Ss-oa-05 0 25,000 25,000 25,000 25,000 25,000 125,000 I Sanitary Sewer Fund 25,000 25,000 25,000 25,000 25,000 125,000 Lift Station 15 Rehabilitation SS.03-o6 0 81,000 81,000 Sanitary Sewer Fund 81.000 81,000 I Lift Station 17 Rehabilitation SS.()4-o1 0 22,000 81,000 103,000 Sanitary Sewer Fund 22.000 81,000 103,000 Portable Generator for Lift Stations SS-05-o1 0 68,800 68,800 Sanitary Sewer Fund 68,800 68,800 I Lift Station 16 Rehabilitation SS.05-o2 0 25,000 79,000 104,000 Sanitary Sewer Fund 25,000 79,000 104,000 Lift Station 12 Rehabilitation SS-07-o1 0 19,000 91,000 110,000 I Sanitary Sewer Fund 19,000 91,000 110,000 Sanitary Sewer Total 196,800 131,000 123,000 116,000 25,000 591,800 I Stormwater Mana~ement Gideon Glen Improvements STM-04-01 0 183,300 183,300 Minnehaha Creek Watershed Dlst 183,300 183,300 I Glen Road Drainage STM-Q4..02 0 25,000 25,000 Stormwater Management Fund 25,000 25,000 Boulder Bridge Lift Station STM-04-04 0 88,000 88,000 I Special Assessments 88,000 88,000 Mise Stormwater Projects STM-04-o5 0 30,000 30,000 30,000 30,000 120,000 Stormwatar Management Fund 30,000 30,000 30,000 30,000 120,000 I Stormwater Management Total 296,300 30,000 30,000 30,000 30,000 416,300 GRAND TOT AI.. 7,963,957 3,635,528 1,274,922 657,533 658,853 14,190,793 I I I I I I I Wedllesday, AI/gllst 25. 2004 I 15 Capital Improvement Program I City of Shorewood, Minnesota I PROJECTS BY FUNDING SOURCE WITH BALANCES 2005 thru 2009 I I Source Project# Priority 2005 2006 2007 2008 2009 Total Equipment Replacement Fund I Beainnina Balance $361,816 $72,259 ($209,519) ($315,041) ($388,574) ($641,882) F3504x4 Pickup w/plow E-Q2-53 0 30,285 30,285 I F3504x4 Pickup w/plow E.o2-55 0 30,285 30,285 Pump - 4' Discharge E-D3-50 0 24,336 24,336 Asphalt Curb Machine E-D5-D1 0 13,000 13,000 I Vactor Unit E-05-02 0 68,000 68;000 800 Mghz Radios - 2 Mobiles/2 base stallons E-D5.04 0 7,000 7,000 Water Truck E-Q5.45 0 97,344 97,344 I Bobcat E-05-63 0 19,307 19,307 Dump Truck - Ford L8000 E.06-33 0 123,735 123,735 F350 & Flatbed E.06-49 0 36,558 36,558 I Dump wlPlow and SND E-D6-54 0 121,485 121,485 TraU King Trailer E-07-21 0 8,189 8,189 I Ford 555 Backhoe E.07.22 0 64,459 64,459 Tennant 240 Floor Sweeper E.07-46 0 12,401 12,401 Mower. Taro Groundsmaster 325D E-D7.70 0 20,473 20,473 I Tractor- Ford 3910 E.08.35 0 31,633 31,633 Speed Awareness Display E-08.51 0 21,900 21,900 Dump Truck E.09-65 0 136,654 136,654 I Dump truck . Ford E.Q9..68 0 136,654 136,654 Equipment Replacement Fund Total 289,557 281,778 105,522 53,533 273,308 1,003,698 I G.O. Bonds - 2006 Beainnina Balance I City Hall Project PF.06-02 0 1,500,000 1,500,000 Public Works Addition (Bay w/lift) PF.o6-03 0 400,000 400,000 I G.O. Bonds - 2006 Total 1,900,000 1,900,000 General Fund I Beainnina Balance $2,557,765 $2,552,765 $2.547,765 $2,542,765 $2,537.765 $2,532,765 Land Conservation Easements LO-04.01 0 5,000 5.000 5,000 5,000 5,000 25,000 I General Fund Total 5,000 5,000 5,000 5,000 5,000 25,000 I Wlulllesday, August 15. 1004 I 16 I Source Pro.iect# Priority 2005 2006 2007 2008 2009 Total Reno County - Landscape I Bealnnlna Balance CR 19 Intersection Realignment MSA03-06 0 100,000 100,000 I Henn County - Landscape Total 100,000 100,000 Hennepin County I Bealnnina Balance CR 19 Intersection Realignment MSA03-06 0 3,842,200 3,842,200 I Hennepin County Total 3,842,200 3,842,200 I Liquor Revenue Bonds Bealnnina Balance Municipal Liquor Store PF-03-07 0 676,500 676,500 I Liquor Revenue Bonds Total 676,500 676,500 I Local Street Reconstruction Fund Beainnina Balance $1,804,710 $813,910 $130,910 ($212,090) ($623,090) ($884,090) Brand Circle Pavement Reclamation LR-01-04 0 57,000 57,000 I Amlee Road Pavement Reclamation LR-01-06 0 85,800 85,800 Bituminous Overlays LR-03-Q4 0 95,000 95,000 95,000 95,000 95,000 475,000 Bituminous Sealcoating LR-03-05 0 66,000 66,000 66,000 66,000 66,000 330,000 I Wedgewood Drive Overlay & Reconstruction LR-Q4-01 0 240,500 240,500 Pavement Reclamation Wood Duck Circle LR-05-Q1 0 96,500 96,500 County Road 19 Entry (Gateway) LR-05-Q2 0 10,000 10,000 I Star Circle Reconstruction LR-06-01 0 57,000 57,000 Star Lane Reconstruction LR.06-Q2 0 265,000 265,000 I Beverly Dr Pavement Reclamation LR-07-Q1 0 82,000 82,000 Street Reclamation Projects LR.07-02 0 100,000 100,000 100,000 300,000 Bracketts Rd Pavement Reclamation LR.OS-01 0 150,000 150,000 I CR 19 Intersection Realignment MSA03-06 0 540,000 540,000 Local Street Reconstruction Fund 1,190,800 483,000 343,000 411,000 261,000 2,688,800 I Total Minnehaha Creek Watershed Dist I Beainnina Balance Gideon Glen Improvements STM-04-Q1 0 183,300 183,300 I Minnehaha Creek Watershed Dist 183,300 183,300 Total I MSA Advance/(Repay} Beainnlna Balance CR 19 Intersection Realignment MSA03-06' 0 759,000 -181,000 -181,000 -181,000 216,000 I I Wedllesday. August 25. 1004 17 I Source Pro.iect# Priority 2005 2006 Lilt Station 17 Rehabilitation SS-04-01 0 22,000 81,000 I Portable Generator for Lift Stations SS-05-o1 0 68,800 Lilt Station 16 Rehabilitation 88-0S-02 0 2S,OOO Lilt Station 12 Rehabilitation 88-07-01 0 I Sanitary Sewer Fund Total I Special Assessments Bealnnlna Balance Boulder Bridge Lift Station 8TM-04-04 I Special Assessments Total I Stormwater Mana~ement Fund Beainnina Balance Glen Road Drainage STM-04-o2 I Mise Stormwater Projects 8TM-Q4.0S Stormwater Management Fund Total I Water Revenue Bonds-2004 I Beainnina Balance Badger Well House Reconstruclion Woodhaven Well Interconnect Water Meter Radio Read Project 8E Area WaterTower. painting Interconnection of Amesbury & SE Area Wells W-03-03 W-os-OS W-03-06 W-Q4-06 W-07-01 I I Water Revenue Bonds-2004 Total I GRAND TOTAL I I I I I I I 2007 2008 2009 Total 103,000 68,800 104,000 110,000 79,000 19,000 91,000 265,600 131,000 123,000 116,000 660,600 25,000 o 88,000 88,000 88,000 88,000 $275,017 $250,017 $220,017 $190,017 $160,017 $130,017 0 25,000 25,000 0 30,000 30,000 30,000 30,000 120,000 25.000 30,000 30,000 . 30,000 30,000 145,000 o o o o o $0 480,000 174,SOO 70,000 50,000 ($844.500) ($1,470,900) ($1,470,900) ($1,470,900) 480,000 174,SOO 140,000 SO,OOO 626,400 ($774,500) 70,000 626,400 774,500 626,400 1,470,900 70,000 7,963,957 3,454,528 1,093,922 476,533 13,647.793 658,853 Wednesday, August 25. 2004 19 I I I I I I I I I I I I I I I I I I I III. CAPITAL IMPROVEMENT PLAN This section of the Capital Improvement Plan explains proposed capital projects and expenditures by function. Specifically, the CIP is broken down into the following sections: A. Municipal Water System B. Municipal State Aid Roadway System C. Local Street Reconstruction D. Stormwater Management Program E. Sanitary Sewer System F. Public Facilities and Office Equipment G. Equipment Replacement Fund H. Park and Recreation I. Trail System J. Land and Open Space Acquisition 21 I I I I I I I I I I I I I I I I I I I A. MUNICIPAL WATER SERVICE The City of Shorewood has 1,500 individual service connections to the municipal water system. Other residents obtain water through individual residential wells. The City of Shorewood operates and maintains five separate well houses, with a total of seven wells to service the customers. For reference, the following table provides some basic information of the City's systems. Facility Well Aquifer Depth of Year Reserve Name No. Well CFt) Installed Badger 1 Shakopee- 372 1981 Minnewashta Water Tower Jordan Boulder 1 Franconia- 640 1981 Minnewashta Water Tower Bridae Iron -Gale 2 Franconia- 640 1981 Minnewashta Water Tower Iron -Gale S.E. Area 1 Jordan 415 1987 Waterford Water Tower Amesbury 1 St. Peter- 528 1973 5000 Gal Hydro- Jordan pneumatic Tank 2 Shakopee 326 1982 5000 Gal Hydro- pneumatic Tank Woodhaven 1 Shakopee- 480 1979 4000 Gal Hydro- Jordan pneumatic Tank The Amesbury and Woodhaven wells are what are known as hydro-pneumatic systems. These types of systems are designed for a small neighborhood system. The Minnesota Department of Health recommends that the number of connections served by these types of systems should not exceed twenty-five. Currently the number of connections that are served by this system exceeds this amount. The Badger Field and Boulder Bridge well houses are interconnected via a trunk watermain on Smithtown Road to the Minnewashta Water Tower. This tower is located at 26352 Smithtown Road. This site is located on the Minnewashta Elementary School property by way of an easement. This structure has a capacity of 500,000 gallons. The water servicing this area is not treated, with the exception of the addition of chlorine and fluoride. The Southeast area well is connected to the Waterford water tower located at 5500 Old Market Road. This structure is located on City property, and has a capacity of 400,000 gallons. Water from this well is treated for iron removal, along with the addition of chlorine, and fluoride prior to delivery to the distribution system. What follows are individual project proposals, and overall project schedules. In addition, a funding source summary has also been included for the municipal water system. 23 2005 - 2009 CAPITAL IMPROVEMENT PROGRAM Section IIA. MUNICIPAL WATER - PROJECT SUMMARY proj Description 2005 2006 2007 2008 2009 1 Amesbury Building Repair $ 55,000 2 Reconstruct Badger Well House $ 480,000 3 Woodhaven Well Interconnect $ 174,500 4 Radio Read Water Meter $ 70,000 $ 70,000 5 Amesbury Submersible Well - P& $ 21,000 6 SE Area Water Tower - Painting $ 50,000 7 Amesbury Polyphosphate Syste $ 12,100 8 Amesbury Well Controls Replace $ 75,000 9 Bldr Br Submersible Well - P&I $ 21,000 10 SE Area Lineshaft Well - P&I $ 22,000 11 Interconnect Amesbury/SE Wells . $ 626,400 12 Amesbury Lineshaft Well- P&I $ 22,000 13 Bldr Br Well #2 - P&I $ 21,045 14 Badger Field Lineshaft Well- P&I $ 23,500 . TOTAL $ 937,600 $ 91,000 $ 648,400 $ 22,000 $ 44,545 Notes: P&I is defined as "Pull and Inspectll 24 I I I I I I I I I I I I I I I I I I I I Capital Improvement Program I City of Shorewood, Minnesota PROJECTS BY DEPARTMENT I 2005 thru 2009 I Department Project# Priority 2005 2006 2007 2008 2009 Total I Municipal Water System I Amesbury Building Repair W-Q3-Q2 0 55,000 55,000 Badger Well House Reconstruction W-Q3.03 0 480,000 480,000 Woodhaven Well Interconnect W-D3-Q5 0 174,500 174,500 I Water Meter Radio Read Pro!ect W-DS-06 0 70,000 70,000 140,000 Amesbury Submersible Well- Pull & Inspect W-Q4-01 0 21,000 21,000 SE Area Water Tower - painting W-04-D6 0 50,000 50,000 I Amesbury Polyphosphate System W-04-Q8 0 12,100 12,100 Amesbury Well Controls Replacement W-iJs..o2 0 75,000 75,000 Boulder Bridge Submersible Well- Pull & Inspect W.OS-03 0 21,000 21,000 I S.E. Area Lineshalt Well- Pull & Inspect W-D6-01 0 22,000 22,000 Interconnection 01 Amesbury & SE Area Wells W-D7-D1 0 626,400 626,400 I Amesbury Lineshalt Well- Pull & Inspect W-07.02 0 22,000 22,000 Boulder Bridge Well #2 . Pull & Inspect W-Q9-01 0 21,045 21,045 Badger Field Lineshalt Well- pull & inspect W.09-02 0 23,500 23,500 I Municipal Water System Total 937,600 91,000 648,400 22,000 44,545 1,743,545 I GRAND TOTAL 937,600 91,000 648,400 22,000 44,545 1,743,545 I I I I I I I Wednesday, Augmt 25, 2004 25 Capital Improvement Program City of Shorewood, Minnesota Project # W -03..02 Project Name Amesbury Building Repair Fund # 601 Description Project includes siding, roof and eaves of well building. Expenditures Construction/Inspection Contingencies Total Funding Sources Municipal Water Fund Total 2005 50,000 5,000 55,000 2005 55,000 55,000 2006 2005 tlIru 2009 2007 2008 2006 2007 2008 26 I I Contact Engineer Department Municipal Water System Type Improvement Useful Life 5 yrs Category Water: Wells Priority nla Total Project Cost $55,000 2009 2009 I I Total 50,000 5,000 55,000 I I I I Total 55,000 55,000 I I I I I I I I I I Wednesday, August 25. 2004 I I I Capital Improvement Program City of Shorewood, Minnesota Project # W -03-03 Project Name Badger Well House Reconstruction Fund# 601 I I 2005 tlIru 2009 Contact Engineer Department Municipal Water System Type hnprovement Useful Life 5 yrs Category Water: Wells Priority nla Total Project Cost $480,000 Description This project includes reconstruction of the Badger well house. A feasibility report has been completed in July, 1998 for this project I I I I Expenditures Planning/Design/Survey Construction/Inspection Contingencies Total I I I I I I Funding Sources Water Revenue Bonds-2004 Total I I I I I 2005 45,000 376,000 59,000 480,000 2005 480,000 480,000 2006 2006 2007 2007 27 2008 2009 Total 45,000 376,000 59,000 480,000 2008 2009 Total 480,000 480,000 Wednesday, August 25. 2004 Capital Improvement Program City of Shorewood, Minnesota Project # W -03-05 Project Name Woodhaven Well Interconnect 2005 thru 2009 Contact Engineer Department Municipal Water System Type Improvement Useful Life Category Water: Wells Priority nla I I Fund # 601 I Total Project Cost $174,500 I Description This project proposes to interconnect the Woodhaven Well with the City of Excelsior's water system. The City ofChanhassen's system was considered. however Chanhassen denied the request. I Expenditures Planning/Design/Survey Land Acquisition & Easements Construction/lnspection Contingencies 2005 20,000 10,000 126,500 18,000 174,500 2006 2007 2008 2009 Total 20,000 10,000 126,500 18,000 174,500 I I Total I Funding Sources Water Revenue Bonds-2004 Total 2005 174,500 174,500 2006 2007 2008 2009 Total 174,500 174,500 I I I I I I I I I Wedlle.\day, Augllst 25. 2004 I 28 I I I Capital Improvement Program City of Shorewood, Minnesota Pro.lect # W -03-06 Pl."OjectName Water Meter Radio Read Project Fund # 601 I I 2005 thru 2009 Contact Engineer Department Municipal Water System Type Improvement Useful Life Category Water: Distribution Priority nla Total Project Cost $210,000 Description This project includes conversion of one third of the water meters each year to a radio read system. I I I I Prior 70,000 I Total I Prior 70,000 I Total I I I I I I I I I I Expenditures Water System Improvement Total Funding Sources Water Revenue Bonds-2004 Total 2005 70,000 70,000 2005 70,000 70,000 2006 70,000 70,000 2007 2008 2006 70,000 70,000 2007 29 2009 2008 2009 Total 140,000 140,000 Total 140,000 140,000 Wednesday. August 25. 2004 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Municipal Water System I Project # W-04-01 Type Improvement Useful Life Syrs Project Name Amesbury Submersible Well - Pull & Inspect Category Water: Wells I Fund # 601 Priority nla Total Project Cost $21,000 Description I I This project includes pulling, inspection and repair of the Amesbury submersible well. Pumps are to be pulled and inspected on a 5- year rotation. I Expenditures 2005 2006 2007 2008 2009 Total I Construction/Inspection 18,000 18,000 Contingencies 3,000 3,000 I Total 21,000 21,000 I Funding Sources 2005 2006 2007 2008 2009 Total I Municipal Water Fund 21,000 21 ,000 Total 21,000 21,000 I I I I I I I I I Wednesday, August 25, 2004 I 30 I I I Capital Improvement Program City of Shorewood, Minnesota Project # W -04-06 Project Name SE Area Water Tower - painting Fund# 601 2005 thru 2009 Contact Engineer Department Municipal Water System Type Improvement Useful Life Category Water: Towers Priority nla I I I I I I Total Project Cost $57,700 Description This project includes preparation and painting of the exterior surface and painting of the S,E. Area Water tower. This structure has not been painted since construction was completed. Prior 7,700 I Total Expenditures Construction/Inspection 2005 50,000 50,000 2006 2007 2008 2009 Total 50,000 50,000 Total I I I I I I Prior 7,700 I Total Funding Sources Water Revenue Bonds-2004 Total 2005 50,000 50,000 2006 2007 2008 2009 Total 50,000 50,000 I I I I I Wedllesday, August 25, 2004 31 I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Municipal Water System I Project t# W -04-08 Type Improvement Useful Life Project Name Amesbury Polyphosphate System Category Water: Wells I Fund t# 601 Priority nla Total Project Cost $12,100 I Description I The Minnesota Department of Health is mandating the addition of polyphosphates to the Amesbury system to sequester the lead in the home piping. I Expenditures 2005 2006 2007 2008 2009 Total I Construction/Inspection 12,100 12,100 Total 12,100 12,100 I I Funding Sources 2005 2006 2007 2008 2009 Total I Municipal Water Fund 12,100 12,100 Total 12,100 12,100 I I I I I I I I Wednesday, AI/gust 25. 2004 I 32 I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota Project # W -05-02 Project Name Amesbury Well Controls Replacement Fund # Description Replace controls for Amesbury Well facility Expenditures Construction/Inspection Total I I I I I I I I I I I Funding Sources Municipal Water Fund Total 2005 75,000 75,000 2006 2005 75,000 75,000 2006 2005 thru 2009 2007 2008 2007 33 Contact Engineer Department Municipal Water System Type Improvement Useful Life Category Water: Wells Priority nla Total Project Cost $75,000 2009 Total 75,000 75,000 2008 2009 Total 75,000 75,000 Wedllesday, Augllst 25. 2004 2005 thru 2009 Capital Improvement Program City of Shorewood, Minnesota Project # W -05-03 ProjectName Boulder Bridge Submersible Well- Pull & Inspect Contact Engineer Department Municipal Water System Type Improvement Useful Life Syrs Category Water: Wells Priority nla Total Project Cost $21,000 Fund # 601 Description This project includes pulling, inspection and repair of the Boulder Bridge Well # llineshaft well. Pumps are to be pulled and inspected on a 5-year rotation. Expenditures 2005 Construction/lnspection Contingencies 2009 Total 18,000 3,000 21,000 2006 18,000 3,000 21,000 2007 2008 Total Funding Sources Municipal Water Fund 2009 Total 21,000 21,000 2005 2006 21,000 21,000 2007 2008 Total W(!dllt!sday. August 25. 2004 34 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota Project # W-06-01 Project Name S.E. Area Uneshaft Well - Pull & Inspect Fund # 601 2005 thru 2009 Contact Engineer Department Municip\11 Water System Type Improvement Useful Life 5 yrs Category Water: Wells Priority. nla Total Project Cost $22,000 Description This project includes pulling, inspection and repair of theSE Area lineshaft pump. Pumps are to be pulled and inspected on as-year rotation. Expenditures 2005 2006 2007 2008 2009 Total Construction/Inspection 19,000 19,000 Contingencies 3,000 3,000 Total 22,000 22,000 Funding Sources Municipal Water Fund 2005 2006 2007 22,000 22,000 2008 2009 Total 22,000 22,000 Total Wedllt!sday, August 25. 2004 35 Capital Improvement Program 2005 thru 2009 City of Shorewood, Minnesota Pro.iect # W -07 -01 Project Name Interconnection of Amesbury & SE Area Wells Contact Engineer Department Municipal Water System Type Improvement Useful Life Category Water: Wells Priority nla I I I I I I I I I I I I I I I I I I I Fund # Total Project Cost $626,400 Description Extend a 12-inch main along St. Alban's Bay Road and Manor Road approx 3200 feet. Assume a cost of $145 per lineal foot = $464,000 Expenditures 2005 Construction/Inspection Contingencies 2006 Total Funding Sources Water Revenue Bonds-2004 2005 2006 Total 2007 556,800 69,600 626,400 2007 626,400 626,400 38 2008 2009 Total 556,800 69,600 626,400 2008 2009 Total 626,400 626,400 Wedllesday, August 25, 2004 I I I I I I I I I I I I I I I I I I I Capital Improvement Program 2005 thru 2009 City of Shorewood, Minnesota Project # W -07 -02 Project Name Amesbury Lineshaft Well- Pull & Inspect Fund # Contact Engineer Department Municipal Water System Type Improvement Useful Life Category Water: Wells Priority nla Total Project Cost $22,000 Description Project includes pulling, inspection and repair of the Amesbury lineshaft pump. Pumps are to be pulled and inspected on a 5-year rotation. Expenditures 2005 Constructionllnspection Contingencies 2006 2007 Total Funding Sources 2005 Municipal Water Fund 2006 2007 Total 37 2008 19,000 3,000 22,000 2008 22,000 22,000 2009 Total 19,000 3,000 22,000 2009 Total 22,000 22,000 Wedllesday, August 25, 2004 Capital Improvement Program City of Shorewood, Minnesota Project # W -09-01 ProjectName Boulder Bridge Well #2- Pull & Inspect Fundi 601 2005 thru 2009 Contact Bngineer Department Municipal Water System Type Improvement Useful Life 5 yrs Category Water: Wells Priority nla Total Project Cost $21,045 Description project includes pulling, inspection and repair of Boulder Bridge well #2 lineshaft pump. Pumps are to be pulled and inspected on a S-year rotation. Expenditures 2005 Construction/Inspection Contingencies 2007 2009 18,300 2,745 21,045 Total 18,300 2,745 21,045 2008 2006 Total Funding Sources 2005 Municipal Water Fund 2006 2008 Total 21,045 21,045 2009 21,045 21,045 2007 Total I I I I I I I I I I I I I I I I I I Wednesday, August 25. 2004 I 38 I I I I I I I I I I I I I I I I I I I Capital Improvement Program 2005 thru 2009 City of Shorewood, Minnesota Project # W -09-02 Project Name Badger Field Lineshaft Well - pull & inspect Fund # 601 Contact Engineer Department Municipal Water System Type hnprovement Useful Life 5 yrs Category Water: Wells Priority nla Total Project Cost $23,500 Description project includes pulling, inspection and repair of the Badger lineshaft pump. Pumps are to be pulled and inspected on as-year rotation. Expenditures 2005 Construction/Inspection 2006 2007 2008 2009 23,500 23,500 Total 23,500 23,500 Total Funding Sources 2005 Municipal Water Fund 2006 2007 2008 . 2009 23,500 23,500 Total 23,500 23,500 Total Wednesday, August 25.2004 39 I I I I I I I I I I I I I I I I I I I B. MUNICIPAL STATE AID ROADWAYS Municipal State Aid (MSA) roadways are collector routes throughout the City that have been designated by the City, reviewed and approved by the State as MSA eligible routes. The Minnesota Department of State Aid provides gas tax dollars, collected at the gas pump, to municipalities that have a population in excess of 5,000. These funds are to build, reconstruct, and maintain MSA routes. The intent of the State Aid system is to insure a uniform network of roadways exist, as a motorist travels throughout the metropolitan area. The amount of MSA routes that a municipality may designation is a maximum of 20 percent of City's total roadway length. For the City of Shorewood, this equates to just over 9.1 miles of roadway. Table 2 below lists the current designated MSA routes. MSA Route From To Mileaae Smithtown Rd. Victoria Border Country Club Rd. 1.91 Howards Point Rd Smithtown Rd. Edoewood Rd. 0.78 Edgewood Rd. Howards Point Rd Grant Lorenz Rd. 0.72 Country Club Rd. Yellowstone Trail Trunk Hiahway 7 0.44 Yellowstone Trail Country Club Rd. Lake linden Dr. 1.26 Lake linden Dr. Yellowstone Tr. Trunk Hiahwav 7 0.29 Old Market Rd. Trunk Hwy 7 Covinoton Rd. 0.45 Covington Rd. Old Market Rd. Vinehill Road 0.43 Vinehill Road Broms Boulevard Townline Road 1.38 Total 7.66 Table 2 It should be noted that the Department of State Aid allows municipalities to use the dollars held in account at the State, on a reimbursement basis. In addition, the Office of State Aid will allow cities to borrow a maximum of three times the annual construction allotment received by the city to complete a project. Designs, construction and documentation, must adhere to MSA rules to be eligible for reimbursement. The following are Project Proposals for each MSA Project, an overall Project Schedule, and Funding Source Summary for the MSA System. 41 42 I I I I I I I I I I I I I I I I I I I 2005 - 2009 CAPITAL IMPROVEMENT PROGRAM Section liB. MUNICIPAL STATE AID ROADWAYS - PROJECT SUMMARY 7 Description 2005 2006 2007 2008 2009 1 County Road 19 Intersection*** $5,241,200 2 Vinehill Road Mill and Overlay* $ 104,000 3 Yellowstone Trail Overlay** $ 72,000 TOTAL $5,417,200 $ - $ - $ - $ - Notes: * This is Shorewood's portion of the shared roadway with City of Minnetonka ** Recommended that MSA funds are to be utilized for that portion of Yellowstone Trail disturbed by watermain construction (Minnetonka Dr to Lake linden). *** Includes $265,200 from Local Street Reconstruction Fund I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT 2005 thru 2009 Department Project# Priority 2005 2006 2007 2008 2009 Total Municipal State Aid Streets Vine Hill Road. MnJ and Overlay MSA-Q3-05 0 104,000 104,000 Yellowstone Trail- Bit Overlay MSA-Q4-01 0 72,000 72,000 CR 19 Intersection Realignment MSA03.06 0 5,241,200 5,241.200 Municipal State Aid Streets Total 5,417,200 5.417,200 GRAND TOTAL 5,417,200 5,417,200 Wednesday. Allgust 25, 2004 43 Capital Improvement Program City of Shorewood, Minnesota Project # MSA-03-0S Project Name Vine Hill Road.. Mill and Overlay 2005 thru 2009 Contact Engineer Department Municipal State Aid Streets Type Improvement Useful Life Category State Aid Roadways Priority nla Fund # Total Project Cost $104,000 Description The City of Minnetonka has indicated that they would like to enter into a cooperative MSA project to mill and overlay Vine Hill Road. Both Cities share Vine Hill Road as a common corporate boundary. Expenditures Planning/Design/Survey Construction/Inspection Contingencies 2005 3,000 88,000 13,000 104,000 2006 2008 2009 Total 3,000 88,000 13,000 104.000 2007 Total Funding Sources MSA Funding 2005 104,000 Total 104,000 2006 2008 2009 Total 104,000 104,000 2007 I I I I I I I I I I I I I I I I I I Wednesday, August 25, 2004 I 44 I Capital Improvement Program City of Shorewood, Minnesota I Project # MSAoO040001 Project Name Yellowstone Trail. Bit Overlay I Fund # 2005 tlzru 2009 Contact Engineer Department Municipal State Aid Streets Type hnprovement Useful Ufe Category State Aid Roadways Priority nla Total Project Cost $72,000 I Description This project includes the overlay of Yellowstone Trail from Minnetonka Drive to Lake Linden, due to watermain construction. I I I I Expenditures Planning/Design/Survey Construction/Inspection Right-of-way 2005 1,000 1,000 70,000 72,000 2006 2007 2008 2009 Total 1,000 1,000 70,000 72,000 Total I I I I I I I I I I I Funding Sources MSA Funding 2005 72,000 Total 72,000 2006 2007 2008 2009 Total 72,000 72,000 Wednesday, AI/gust 25. 2004 45 Capital Improvement Program City of Shorewood, Minnesota Project # MSA03-06 Project Name CR 19 Intersection Realignment Fund # 2005 thru 2009 Contact Engineer Department Municipal State Aid Streets Type hnprovement Useful Life Category. State Aid Roadways Priority n1a I I I Total Project Cost $5,241,200 Description I This project includes right of way acquisition, realignment of the County Road 19 intersection, stormwater design. and streets cape construction. Expenditures Planning/Design/Survey Land Acquisition & Easements Construction/Inspection Contingencies Streetscape Improvements Landscape Improvements Total Funding Sources Henn County - Landscape Hennepin County Local Street Reconstruction Fu MSA Advance/(Repay) Total 2005 160,000 1,100,000 3,088,000 650,000 143,200 100,000 5,241,200 2005 100,000 3,842,200 540,000 759,000 5,241,200 2006 2007 2008 2006 2007 2008 -181,000 -181,000 -181,000 -181,000 -181,000 -181,000 46 I 2009 I Total 160,000 1,100,000 3,088,000 650,000 143,200 100,000 5,241,200 I I 2009 I Total 100,000 3,842,200 540,000 216,000 4,698,200 I I I I I I I I Wedllesday, AI/g/lst 25. 2004 I I I I I I I I I I I I I I I I I I I I I c. LOCAL STREET RECONSTRUCTION FUND The Local Street Reconstruction Fund is established to build, reconstruct and maintain all of the roadways within the City of Shorewood, excepting Municipal State Aid (MSA) routes, State Trunk Highways, and County Roads. The City of Shorewood maintains approximately 50 miles of local roadways. Funds for such expenditures are derived form the General Fund. The City has discussed the need to create and implement a roadway assessment policy for public improvements to insure the longevity of the Local Roadway Fund. The City Engineer evaluates all of the City's roadways on an annual basis. Determinations are logged utilizing the PHASER Pavement Management System to assist in evaluating the priority of construction projects. The following are Project Proposals for each Local Roadway Project, an overall Project Schedule, and Funding source summary for the local roadway system. 47 I 2005 - 2009 CAPITAL IMPROVEMENT PROGRAM I Section lie. LOCAL ROADWAYS - PROJECT SUMMARY Pro Description 2005 2006 2007 2008 2009 I 1 Brand Circle Reclamation $ 57,000 I 2 Amlee Road Reclaim $' 85,800 3 Wedgewood Drive $ 240,500 4 Wood Duck Circle Reclaim $ 96,500 I 5 County Rd 19 Entry(Gatewa $ 10,000 6 Star Circle Reconstruction $ 57,000 7 Star Lane Reconstruction $ 265,000 I 8 Beverly Drive $ 82,000 9 Street Reclamation Projects $ 100,000 $ 100,000 $ 100,000 I 10 Brackets Road $ 150,000 11 Bituminous Overlays $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ 95,000 12 Bituminous Sealcoating $ 66,000 $ 66,000 $ 66,000 $ 66,000 $ 66,000 I TOTAL $ 650,800 $ 483,000 $ 343,000 $ 411 ,000 $ 261,000 I I I I I I I I I I I 48 I I I I I I I I I I Department Local Street Reconstruction Brand Circle Pavement Reclamation Amlee Road Pavement Reclamation Bituminous Overlays Bituminous Sealcoating Wedgewood Drive Overlay & Reconstruction Pavement Reclamation Wood Duck Circle County Road 19 Entry (Gateway) Star Circle Reconstruction Star Lane Reconstruction Beverly Dr Pavement Reclamation Street Reclamation Projects Bracketts Rd Pavement Reclamation I I I I I Local Street Reconstruction Total GRAND TOTAL I I I I I Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT Project# LR-01-04 LR-01-06 LR.03-04 LR-03-05 LR-04-Q1 LR-OS-01 LR-OS-Q2 LR-06.01 LR-06-Q2 LR-07-01 LR-07-02 LR-OS-01 2005 2009 thru Priority 2005 2006 2007 0 57,000 0 85,800 0 95,000 95,000 95,000 0 66,000 66,000 66,000 0 240,500 0 96,500 0 10,000 0 57,000 0 265,000 0 82,000 0 100,000 0 650,800 483,000 343,000 650,800 483,000 343,000 49 2008 95,000 66,000 100,000 150,000 411,000 411,000 2009 95,000 66,000 100,000 261,000 261,000 Total 57,000 85,800 475,000 330,000 240,500 96,500 10,000 57,000 265,000 82,000 300,000 150,000 2,148,800 2,148,800 Wednesday. August 25, 2004 Capital Improvement Program City of Shorewood, Minnesota Project # LR-OI-04 Project Name Brand Circle Pavement Reclamation 2005 thru 2009 Contact Engineer Department Local Street Reconstruction Type hnprovement Useful Ufe Category Roadways/streets Priority nla I I Fund # I Total Project Cost $57,000 Description This project includes reclamation of Brand Circle from Mill Street to the cul-de-sac. I I Expenditures 2005 2006 2007 2008 2009 Total Planning/Design/Survey 7,000 7,000 Construction/Inspection 43,475 43,475 Contingencies 6,525 6,525 Total 57,000 57,000 I I I Funding Sources Local Street Reconstruction 2005 57,000 57,000 2006 2007 2008 2009 Total 57,000 57,000 I Total I I I I I I I I Wedllesday. August 25. 2004 I 50 I I I Capital Improvement Program City of Shorewood, Minnesota Project # LR-OI-06 Project Name Amlee Road Pavement Reclamation I I Fund # 2005 thru 2009 Description This project includes Pavement Reclamation from Manitou Lane to the cul-de-sac. I I I I I I I I I I Prior 6,000 I Total Prior 6,000 I Total I I I I I Expenditures Construction/Inspection Contingencies Total Funding Sources Local Street Reconstruction Total 2005 75,600 10,200 85,800 2005 85,800 85,800 2006 2007 2006 2007 51 2008 2008 Contact Engineer Department Local Street Reconstruction Type hnprovement Useful Ufe Category Roadways/streets Priority nla Total Project Cost $91,800 2009 Total 75,600 10,200 85,800 2009 Total 85,800 85,800 Wednesday, Augltst 25. 2004 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Local Street Reconstruction I Project # LR-03-04 Type Improvement Useful Life Project Name Bituminous Overlays Category Roadways/streets I Fund # Priority nla Total Project Cost $655,000 Description I I The City has traditionally allocated $80,000 per year towards bituminous overlay projects. It is recommended that this amount be increased to $90,000 per year. I Prior Expenditures 2005 2006 2007 2008 2009 Total I I 180,000 I Construction/Inspection 83,750 83,750 83,750 83,750 83,750 418,750 Total Contingencies 11,250 11,250 11 ,250 11,250 11,250 58,250 I Total 95,000 95,000 95,000 95,000 95,000 475,000 I Prior Funding Sources 2005 2006 2007 2008 2009 Total I I 180,000 I Local Street Reconstruction 95,000 95,000 95,000 95,000 95,000 475,000 Total Total 95,000 95,000 95,000 95,000 95,000 475,000 I I I I I I I I W(!dllesda)'. Augl/st 25. 2004 I 52 I I I I Capital Improvement Program City of Shorewood, Minnesota Project it LR-03-05 Project Name Bituminous Sealcoating Fund it 2005 thru 2009 Contact Engineer Department Local Street Reconstruction Type Improvement Useful Life Category Roadways/streets Priority nla Total Project Cost $445,000 I Description The City has traditionally allocated $55,000 per year towards bituminous sealcoating. I I I I I I I I I I I I I I I Prior Expenditures 2005 2006 2007 2008 2009 Total 115,000 I Construction/Inspection 60,500 60,500 60,500 60,500 60,500 302,500 TotaJ Contingencies 5,500 5,500 5,500 5,500 5,500 27,500 Total 66,000 66,000 66,000 66,000 66,000 330,000 Prior 115,000 I Total Funding Sources Local Street Reconstruction Total 2005 66,000 66,000 2006 66,000 66,000 2007 66,000 66,000 2008 66,000 66,000 2009 66,000 66,000 Total 330,000 330,000 Wednesday, Allgltst 25. 2004 53 Capital Improvement Program 2005 thru 2009 I Contact Engineer City of Shorewood, Minnesota Department Local Street Reconstruction I Project # LR-04-01 Type Improvement Useful Life Project Name Wedgewood Drive Overlay & Reconstruction Category Roadways/streets I Fund # Priority nla Total Project Cost $252,500 Description I I Includes overlay from Smithtown to Mallard Lane and reconstruction from Mallard Lane to the cul-de-sac. I Prior Expenditures 2005 2006 2007 2008 2009 Total I I 12,000 I Construction/Inspection 212,450 212,450 Total Contingencies 28,050 28,050 I Total 240,500 240,500 I Prior Funding Sources 2005 2006 2007 2008 2009 Total I I 12,000 I Local Street Reconstruction 240,500 240,500 Total Total 240,500 240,500 I I I I I I I I I Wednesday. August 25. 2004 I 54 I I I I I I I I I I I I I I I I I I I I Capital Improvement Program 2005 thru 2009 City of Shorewood, Minnesota Project # LR-05-01 Project Name Pavement Reclamation Wood Duck Circle Fund # Contact Engineer Department Local Street Reconstruction Type Improvement Useful Life Category Roadways/streets Priority nla Total Project Cost $96,500 Description This project includes pavement reclamation from County Road 19 to the cul-de-sac. Expenditures 2005 2006 2007 2008 2009 Total Planning/Design/Survey 7,000 7,000 Construction/Inspection 78,700 78,700 Contingencies 10,800 10,800 Total 96,500 96,500 Funding Sources Local Street Reconstruction 2005 96,500 96,500 2006 2007 2008 2009 Total 96,500 96,500 Total Wednesday, August 25. 2004 55 Capital Improvement Program City of Shorewood, Minnesota Project I LR-OS-02 Project Name County Road 19 Entry (Gateway) Fund I Description North end sign and landscape for County Road 19 improvement. Expenditures Construction/Inspection Total Funding Sources Local Street Reconstruction Total 2005 10,000 10,000 2005 10,000 10,000 2006 2006 2005 thru 2009 2007 2007 56 2008 2008 Contact Engineer Deparbnent Local Stteet Reconstruction Type Improvement Useful Life Category Roadways/srreets Priority nla Total Project Cost $10,000 2009 Total 10,000 10,000 2009 Total 10,000 10,000 Wednesday. August 25. 2004 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota Project # LR-06-01 Project Name Star Circle Reconstruction 2005 thru 2009 Contact Engineer . Department Local Street Reconstruction Type Improvement Useful Life Category Roadways/streets Priority nla Fund # Total Project Cost $57,000 Description Reconstruction Total 2006 50,700 6,300 57,000 2007 2008 2009 Total 50,700 6,300 57,000 Expenditures 2005 Constructionllnspectlon Contingencies Total 2006 57,000 57,000 2007 2008 2009 Total 57,000 57,000 Funding Sources 2005 Local Street Reconstruction Wednesday, August 25, 2004 57 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Local Street Reconstruction Project # LR-06-02 Type Improvement I Useful Life Project Name Star Lane Reconstruction Category Roadways/streets I Fund # Priority n1a Total Project Cost $265,000 Description I I Reconstruction I Expenditures 2005 2006 2007 2008 2009 Total I Construction/Inspection 235,000 235,000 Contingencies 30,000 30,000 I Total 265,000 265,000 I Funding Sources 2005 2006 2007 2008 2009 Total I Local Street Reconstruction 265,000 265,000 Total 265,000 265,000 I I I I I I I I Wednesday, August 25. 2004 I i I I 58 I Capital Improvement Program 2005 thru 2009 Contact Engineer City of Shorewood, Minnesota Department Local Street Reconstruction I Project # LR-07-01 Type Improvement Useful Life Project Name Beverly Dr Pavement Reclamation Roadways/streets I Category Fund # Priority nla Total Project Cost $82,000 I Description I This project includes pavement reclamation from Cathcart Drive to the cul-de-sac. I I Expenditures 2005 2006 2007 2008 2009 Total Planning/Design/Survey 8,000 8,000 I Construction/Inspection 74,000 74,000 Total 82,000 82,000 I I Funding Sources 2005 2006 2007 2008 2009 Total Local Street Reconstruction 82,000 82,000 Total 82,000 82,000 I I I I I I I I I Wedllesda)'. August 25. 2004 I 59 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Local Street Reconstruction Project # LR-07-02 Type Improvement I Useful Life Project Name Street Reclamation Projects Category Roadways/streets I Fund # Priority nla Total Project Cost $300,000 Description I I I Expenditures 2005 2006 2007 2008 2009 Total I Construction/Inspection 100,000 100,000 100,000 300,000 Total 100,000 100,000 100,000 300,000 I I Funding Sources 2005 2006 2007 2008 2009 Total I Local Street Reconstruction 100,000 100,000 100,000 300,000 Total 100,000 100,000 100,000 300,000 I I I I I I I I Wedllesday. August 25. 2004 I 60 I I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota Project # LR-OS-Ol Project Name Bracketts Rd Pavement Reclamation Fund # 2005 thru 2009 Description This project includes pavement reclamation from Mill Street to the cul-de-sac. Expenditures 2005 Planning/Design/Survey Construction/Inspection Total Funding Sources 2005 Local Street Reconstruction Total 2006 2006 61 2007 2007 2008 11 ,000 139,000 150,000 2008 150,000 150,000 Contact Engineer Department Local Street Reconstruction Type Improvement Useful Life Category Roadways/streets Priority nla Total Project Cost $150,000 2009 Total 11,000 139,000 150,000 2009 Total 150,000 150,000 WedllesdCl~', August 25. 2004 c z :::) LL I- Z W :E w CJ <C Z <C :E a: w ~ 3: :E a: o ?- m '0 .;:: >- -0) (/J_ 00: "00) O).c ..c- (/JC "- .- O).c ca=:,....:.. ~~o ~~:2 O):=~ 0) -0 "-~ Oo_CO 00... mO)e:: .c..c- m - c ..c-O 0) 0._ c"-- cO)m .- ,... 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"0 (/J (/J oc<(O> 0::J ..c: o -....~ -O)o~ o(/JO) C\I 0) '_= 0.c00 "- - 0."- c 0>0) :J .0-"-0 E ~ ~O ::J =a ~ o 0) 0 0- c.....oO 0)......0 oomO> --0:5 "0"0"0"- 0>~0)0) '0 .;:: 0) -5 0)000) -..c:X..c: 0)-0):::- (/J::J_:> <<s<<S00) .t:(/Jcca <<S "0 ::J 'g ~:o (ij ::J"--> 00)00) 0>0) o .5: 00.9 ~O)"""O .- c a. 0) OW..c:O) 0) '>.. 0 C .c +-0- <<S - -(0)= - - ~ -O)<<S_ (/J ..c: ..c: .- <<SI-_ 0 . a. O)SE ~ ..~ 0 0) m(/J"OOd) 0) 0> .- >- >-::Ji!)~(/J (/J "- .- _ oS.~ 0.0 0 ~ :J "0 0) ..c: o en - o 0) 'e- 0... (ij .... 0) > o c <<S 1:5 0) 00 "- a.. "- E .m0) m- ~(/J E~ "- .... .9.m (/J <<S ..c~ OE <<s"- 0)0 "-- o(/J -0) (/J..c ca:: (/J 0 0- a.~ em o...E 'OE 0) ::J '0 (/J .... 0) 0.0 ..., .... ~ :J <<S ~ g>o .- c ~.- 0"0 _c - :J .eu... 0)"0 ..c:c I-<<S C") CD c ------------------- I 2005 - 2009 CAPITAL IMPROVEMENT PROGRAM I Section 110. STORM WATER MANAGEMENT - PROJECT SUMMARY proj Description 2005 2006 2007 2008 2009 I 1 Gideon Glen $ 183,300 I 2 Glen Road Drainage Improvement $ 25,000 3 Boulder Bridge Storm Lift Station $ 88,000 4 Stormwater Projects $ 30,000 $ 30,000 $ 30,000 $ 30,000 I TOTAL $ 296,300 $ 30,000 $ 30,000 $ 30,000 $ 30,000 I I I I " I I I I I I I I I 64 I I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT 2005 thru 2009 Department Project# Priority 2005 2006 2007 2008 2009 Total Stormwater Management Gideon Glen Improvements STM-04-Q1 0 183,300 183,300 Glen Road Drainage STM-Q4-02 0 25,000 25,000 Boulder Bridge Lift Station STM-04-Q4 0 88,000 88,000 Mise Stormwaler Projects STM-Q4-05 0 30,000 30,000 30,000 30,000 120,000 Stormwater Management Total 296,300 30,000 30,000 30,000 30,000 416,300 GRAND TOTAL 296,300 30,000 30,000 30,000 30,000 416,300 Wedm'sdll)'. August 25. 2004 65 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Stonnwater Management I Project # STM-04-01 Type. hnprovement Useful Life Project Name Gideon Glen Improvements Category Stonnwater Management I Fund# 631 Priority nla Total Project Cost $183,300 I Description I The Gideon Glen project involves enhancement of an existing wetland, potential construction of storm water management facilities and creating a public education program to study water quality and runoff characteristics. The City of Shorewood has key I individuals seeking additional financial support for the project. Funding will be a combined effort from such organizations as Minnehaha Creek Watershed District, Hennepin County Environmental Services, the Metropolitan Council and the City of Shorewood. Expenditures 2005 . 2006 2007 2008 2009 Total I Planning/Design/Survey 30,000 30,000 Construction/Inspection 138,300 138,300 I Contingencies 15,000 15,000 Total 183,300 183,300 I Funding Sources 2005 2006 2007 2008 2009 Total I Minnehaha Creek Watershed 183,300 183,300 Total 183,300 183,300 I I ! I I I I I I Wedllesday. August 25. 2004 I 66 I I Capital Improvement Program 2005 thru 2009 Contact I City of Shorewood, Minnesota Department Stonnwater Management Project # STM-04-02 Type hnprovement Useful Life Project Name Glen Road Drainage Category I Fund # 631 Priority nla Total Project Cost $25,000 I Description I Involves installation of tile lines, catch basin structure and cross culvert across Glen Road. In addition, a swale will be constructed to the north. I I Expenditures 2005 2006 2007 ,2008 2009 Total Planning/Design/Survey 5,000 5,000 I Construction/Inspection 20,000 20,000 Total 26,000 26,000 I I Funding Sources 2005 ,2006 2007 2008 2009 Total Storrnwater Management Fund 25,000 . 25,000 Total 25,000 25,000 I I I I I I I I I Wedllesda)'. August 25. 2004 I 67 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Stormwater Management I Project # STM-04-04 Type Improvement Useful Life Project Name Boulder Bridge Lift Station Category Stormwater Managemen,t I Fund # Priority nla Total Project Cost $88,000 Description I I This project includes installation ofa small lift station and pipe discharge from the pond in Boulder Bridge. Currently, this pond does not have an outlet. I Expenditures 2005 2006 2007 2008 2009 Total I PlannlnglDesign/Survey 12,000 12,000 Construction/Inspection 66,250 66,250 I Contingencies 9,750 9,750 Total 88,000 88,000 I Funding Sources 2005 2006 2007 2008 2009 Total I Special Assessments 88,000 88,000 Total 88,000 88,000 I I I I I I I I Wedllesday. August 25. 2004 I 68 I I Capital Improvement Program 2005 thru 2009 Contact Engineer City of Shorewood, Minnesota Department Stormwater Management I Project # STM-04-05 Type Improvement Useful Life Project Name Mise Stormwater Projects Category Stormwater Management I Fund# 631 Priority nla Total Project Cost $120,000 I Description I Specific projects to be determined. I I Expenditures 2005 2006 2007 2008 2009 Total Construction/Inspection 30,000 30,000 30,000 30,000 120,000 I Total 30,000 30,000 30,000 30,000 ,120,000 I I Funding Sources 200S 2006 2007 2008 2009 Total Stormwater Management Fund 30,000 30,000 30,000 30,000 120,000 Total 30,000 30,000 30,000 30,000 120,000 I I I I I I I I I Wednesday. August 25. 2004 I 69 :iE w I- en >- en a: w 3: w en >- a: <t !:: z <t en u.i E Q) ..... en >- en ..... Q) 3: Q) en ~ m ..... .2 m en (ij a. :Q c ::J E Q) .s::: ..... >- .0 "0 Q) c: Q) en .~ "0 o o 3: Q) ..... o .s::: (J) 13 ~ o Q) .s::: ..... - o <( 'O;f"C ,-m ..... . .s:::=m :!:oo 3: g- en en.....Q) Q)Q)~ coo::::: .- =..::;~ ..... Q) - Q) .s::: Q) 3: ..... Q) Q)0a. en ..... 0 ~en..lll:: s:.,.-C m m .- .s::: :!:e(J) c "0 C m >-._ en _ ~ _ Q) +-0- 0..... .- m= enE~ ~+='- .- - Q) E::J..lIl:: C\lEm (OQ).....J >- 1;) Q) - >-::J Q)en- ..... OJ m"O I Eo .- 0 en X:>Q) 0:>0 ..... Q)-- a......c: a.0Q) m.s:::(J) en(J)_ Q)_m "OoE ~ ~ Q) 0.- E .!: U c Q) 0 E .s::: .!:: Q)I-> ..... c ~ .w en en_ Co ~.Q= .-..... 0 UJ9c CJ)en::J .s:::=o I-=U -..... oc C Q) oE .- ..... .....m 0Q) ::J ...... "0..... Q).....CJ) .....0 __ en 5enm __...... L... 1\jeno ;t:: 8.5 = 0 .0 en en ~<((ij Q) ..... ..... .en cE::J OQ)E .- ..... .....en3: J9>-0 en en;;::: :t; 0).5 -3:"0 cQ)c oenm ~ ~5 Om+=' l:l=:!:m Q)C'::: enm= ;t::en'E 0) Q) .0; c.s:::.s::: --..... ..... enoQ) ::J ..... 0 8.5 ::J - "0 en3:Q) .- 0..... ~;;:::.9 ._ C U.- en Q) "0 -g .s:::cl:l= .....mQ) ~5a) ..... .- en c1\jm @.....CJ) '- :!:::: '- ::J:;:::: 0 U.5.5 (ij. .....E Q) CJ) >..... Oen c>- moo ..... .....- CJ) o 3: .~ Q) 200 o.~ .....m Q):!: 3: C Q)m 0000 ~Q) m:5 ~ s.- cO m- (J)~ .s:::m oE mE Q)::J 000 -Q) enO - ..... m ::J eno O(J) a. 0) ec 0. -- "0 oC Q)::J ._Ll. e"O c..c m @Q) ms 0)"0 C Q) .- .s::: 3: 0 000 =;,... 00 -Q) Q) .- .s:::2 I-a. -------- - - ..... ---------- 72 I I I I I I I I I I I I I I I I I I I 2005 - 2009 CAPITAL IMPROVEMENT PROGRAM Section 110. SANITARY SEWER - PROJECT SUMMARY proj Description 2005 2006 2007 2008 2009 1 Lift Station 15 Rehabilitation $ 81,000 2 Lift Station 17 Rehabilitation $ 22,000 $ 81,000 3 Portable Generator for Lift station $ 68,800 4 Lift Station 16 Rehabilitation $ 25,000 $ 79,000 5 Lift Station 12 Rehabilitation $ 19,000 $ 91,000 6 Infiltration and Inflow Projects $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 TOTAL $ 196,800 $ 131,000 $123,000 $ 116,000 $ 25,000 I I I I I I I I I I I I I I I I I I I Department Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT 2005 thru 2009 Project# Priority 2005 2006 2007 2008 2009 Total Sanitary Sewer Infiltration and Inflow Reduction Uft Station 15 Rehabilitation Lift Station 17 Rehabilitation Portable Generator for Uft Stations Lift Station 16 Rehabilitation Lift Station 12 Rehabilitation Sanitary Sewer Total GRAND TOTAL SS-03..()5 SS-03-o6 SS-04-o1 SS-05-o1 SS-05-o2 SS-07-01 0 25,000 25,000 0 81,000 0 22,000 81,000 0 68,800 0 25,000 0 196,800 131,000 25,000 79,000 19,000 25,000 91,000 25,000 125,000 81,000 103,000 68,800 104,000 110,000 123,000 116,000 25,000 591,800 196,800 131,000 25,000 591,800 123,000 116,000 73 Wedllesday. August 25, 2004 Capital Improvement Program 2005 thru 2009 Contact I Engineer City of Shorewood, Minnesota Department Sanitary Sewer I Project # 88-03-05 Type Improvement Useful Life Syrs Project Name Inrlltration and Inflow Reduction Category Sanitary Sewer I Fund# 611 Priority nla Total Project Cost $150,000 Description I I This item is an annual project to reduce the costs of infiltration and inflow. I Prior Expenditures 2005 2006 2007 2008 2009 Total I I 25,000 I Planning/Design/Survey 4,000 4,000 4,000 4,000 4,000 20,000 Total Construction/Inspection 21,000 21,000 21,000 21 ,000 21,000 105,000 I Contingencies 0 0 0 0 0 Total 25,000 25,000 25.000 25.000 25,000 125.000 I Prior Funding Sources 2005 2006 2007 2008 2009 Total I I 25,000 I Sanitary Sewer Fund 25,000 25,000 25,000 25,000 25,000 125,000 Total Total 25,000 25.000 25,000 25,000 25,000 125,000 I I I I I I I I Wedllesday, Augflst 25, 2004 I 74 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Sanitary Sewer Project # 88-03-06 Type Improvement Useful Life Syrs Project Name Lift 8tation 15 Rehabilitation Category Sanitary Sewer I Fund# 611 Priority nla Total Project Cost $99,000 I Description I This project involves reconstruction of the wet well, control panels, and installation of an autodialer system. I I Prior Expenditures 2005 2006 2007 2008 2009 Total I 18,000 I Construction/Inspection 72,000 72,000 I Total Contingencies 9,000 9,000 Total 81,000 81,000 I I Prior Funding Sources 2005 2006 2007 2008 2009 Total I 18,000 I Sanitary Sewer Fund 81 ,000 81,000 Total Total 81,000 81,000 I I I I I I I I I Wl'dllesday, Aug/lst 25. 2004 I 75 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Sanitary Sewer I Project # 88-04-01 Type Improvement Useful Life Syrs Project Name Lift 8tation 17 Rehabilitation Category Sanitary Sewer I Fund # 611 Priority nla Total Project Cost $103,000 Description I I This project involves reconstruction of the wet well, control panels. I Expenditures 2005 2006 2007 2008 2009 Total I Planning/Design/Survey 22,000 22,000 Construction/Inspection 72,000 72,000 I Contingencies 9,000 9,000 Total 22,000 81,000 103,000 I Funding Sources 2005 2006 2007 2008 2009 Total I Sanitary Sewer Fund 22,000 81,000 103,000 Total 22,000 81,000 103,000 I I I i I I I I I Wedllesday, August 25. 2004 I 76 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Sanitary Sewer Project # S8-05-01 Type Unassigned Useful Life Project Name Portable Generator for Lift 8tations Category Sanitary Sewer I Fund # PrIority nla Total Project Cost $68,800 I Description I Portable generator set for lift stations. I , I Expenditures 2005 2006 2007 2008 2009 Total EqulpN ehicleslFumishings 62,900 62,900 I Contingencies 5,900 5,900 Total 68,800 68,800 I I Funding Sources 2005 2006 2007 2008 2009 Total Sanitary Sewer Fund 68,800 68,800 Total 68,800 .68.800 I I I I I I I I I W€!dnesday. August 25. 2004 I 77 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Sanitary Sewer I Project # SS-05-02 Type Improvement Useful Life Syrs Project Name Lift Station 16 Rehabilitation Category Sanitary Sewer I Fund # 611 Priority nla Total Project Cost $104,000 Description 1 I This project involves reconstruction of the wet well and control panels. I Expenditures 2005 2006 2007 2008 2009 Total I Planning/Design/Survey 25,000 25,000 Construction/Inspection 69,500 69,500 I Contingencies 9,500 9,500 Total 25,000 79,000 104,000 I Funding Sources 2005 2006 2007 2008 2009 Total I Sanitary Sewer Fund 25,000 79,000 104,000 Total 25,000 79,000 104,000 I I I I I I I I Wednesday. A/lgl/st 25. 2004 I 78 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Sanitary Sewer Project # SS-07-01 Type Improvement Useful Life Project Name Lift Station 12 Rehabilitation Category Sanitary Sewer I Fund# 611 Priority nla Total Project Cost $110,000 I Description I This project involves reconstruction of the wet well and control panels. I I Expenditures 2005 2006 2007 2008 2009 Total Planning/Design/Survey 19,000 19,000 I Construction/Inspection 81,000 81,000 Contingencies 10,000 10,000 Total 19,000 91,000 110,000 I I Funding Sources 2005 2006 2007 2008 2009 Total Sanitary Sewer Fund 19,000 91,000 110,000 Total 19,000 91,000 110,000 I I I I I I I I I Wednesday, Aug/lst 25. 2004- I 79 I- Z W :s c. - ::J o W w o u:: u. o c Z <C UJ w i= ::::i (3 <C u. o ::::i In ::J C. .2 <5 .0'- ::l (\1 o.E -(I) om C "'0 . o 0. 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PUBLIC FACILITIES AND OFFICE EQUIPMENT - PROJECT SUMMARY proj Description 2005 2006 2007 2008 2009 1 Municipal Liquor Store $ 676,500 2 Public Works Building Remodel $ 15,000 3 Computer System Upgrades $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 4 Document Retrieval System $ 30,000 5 City Hall Building Repairs $ 15,000 6 Public Works Copier $ 900 7 City Hall Color Copier $ 10,000 8 Civil Defense Sirens $ 11,000 9 City Hall Project $1,500,000 10 Public Works Addn (Bay w/lift) $ 400,000 11 Computer Network $ 17,250 TOTAL $ 91,900 $2,603,750 $ 10,000 $ 10,000 $ 10,000 I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT 2005 thru 2009 Department Project# Priority 2005 2006 2007 2008 2009 Total Public Facilities/Office Equip Computer Upgrades PF.03.06 0 10,000 10,000 Municipal Uquor Store PF.()3-07 0 676,500 Public Works Building Remodel PF.()4.03 0 15,000 Document Retrieval System PF-05-Q1 0 30,000 City Hall Building Repairs PF.05.02 0 15,000 Public Works Copier PF.05.03 0 900 City Hall Color Copier PF.05.04 0 10,000 Civil Defense Sirens PF.05.05 0 11 ,000 Network (Computer) Upgrade PF-06-01 0 17,250 City Hall Project PF.06.02 0 1,500,000 Public Works Addition (Bay w/lift) PF.06.03 0 400,000 Public Facilities/Office Equip Total 91,900 2,603,7SO GRAND TOTAL 91,900 2,603,750 10,000 10,000 10,000 SO,OOO 676,500 15,000 30,000 15,000 900 10,000 11,000 17,250 1,500,000 400,000 10,000 10,000 10,000 2,725,650 10,000 10,000 10,000 2,725,650 83 Wednesday, August 25, 2004 Capital Improvement Program 2005 thru 2009 Contact Finance I City of Shorewood, Minnesota Department Public Facilities/Office Equip Project # PF -03-06 Type Equipment I Useful Life 5 yrs Project Name Computer Upgrades Category Facilities/equipment Fund # 401 Priority nla I Total Project Cost $60,000 Description 1 I This project proposes to replace obsolete computer hardware and software systems (approximately three workstations per year). I Prior Expenditures 2005 2006 2007 2008 2009 Total I I 10,000 I Computer workstations 10,000 10,000 10,000 10,000 10,000 50,000 Total Total 10,000 10,000 10,000 10,000 10,000 50,000 I I Prior Funding Sources 2005 2006 2007 2008 2009 Total I I 10,000 I Public Facilities/Office Equipm 10,000 10,000 10,000 10,000 10,000 50,000 Total Total 10,000 10,000 10,000 10,000 10,000 50,000 I I I I I I I I Wednlisday, August 25. 2004 I 84 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Public Facilities/Office Equip Project # PF -03-07 Type hnprovement Useful Life Project Name Municipal Liquor Store Category Facilities/equipment I Fund # 641 Priority nla Total Project Cost $696,500 I Description 1 This project proposes a space needs study in the year 2004 with anticipated construction in the year 2005. I I Prior Expenditures 2005 2006 2007 2008 2009 Total I 20,000 I Plannlng/Design/Survey 75,000 75,000 I Total Construction/Inspection 540,000 540,000 Contingencies 61,500 61,500 Total 676,500 676,500 I I Prior Funding Sources 2005 2006 2007 2008 2009 Total I 20,000 I Liquor Revenue Bonds 676,500 676,500 Total Total 676,500 676,500 I I I I I I I I I Wednesday, AlIgllst 25. 2004 I 85 Capital Improvement Program 2005 thru 2009 Engineer I Contact City of Shorewood, Minnesota Department Public Facilities/Office Equip I Project # PF -04-03 Type Improvement Useful Life Project Name Public Works Building Remodel Category Facilities/equipment I Fund # 401 Priority nla Total Project Cost $15,000 Description I I This project proposes reconstruction of interior walls of the Public Works Facility, furniture and audio visual improvements. I Expenditures 2005 2006 2007 2008 2009 Total I Construction/Inspection 15,000 15,000 Total 15,000 15,000 I I Funding Sources 2005 2006 2007 2008 2009 Total I Public Facilities/Office Equlpm 15,000 15,000 Total 15,000 15,000 I I , I I I I I I Wednesday. Augnst 25. 2004 I 86 I I Capital Improvement Program 2005 thru 2009 Contact I City of Shorewood, Minnesota Department Public Facilities/Office Equip Project # PF -05-01 Type Equipment Useful Life Project Name Document Retrieval System Category Facilities/equipment I Fund # Priority nla Total Project Cost $30,000 I Description I Document storage and retrieval system I I Expenditures 2005 2006 2007 2008 2009 Total Document Storage & retrieval 30,000 30,000 I Total 30,000 30,000 I I Funding Sources 2005 2006 2007 2008 2009 Total Public Facilities/Office Equlpm 30,000 30,000 Total 30,000 30,000 I I I I I I I I I Wc'dlJesday. August 25. 2004 I 87 Capital Improvement Program 2005 thru 2009 Finance I Contact City of Shorewood, Minnesota Department Public Facilities/Office Equip I Project IF PF -05-02 Type Improvement Useful Life Project Name City Hall Building Repairs Category Facilities/equipment I Fund # Priority n1a Total Project Cost $15,000 Description I I I Expenditures 2005 2006 2007 2008 2009 Total I repairs and re-shlngle 15,000 15,000 Total 15,000 15,000 I I FUnding Sources 2005 2006 2007 2008 2009 Total I Public Facilities/Office Equipm 15,000 15,000 Total 15,000 15,000 I I I , I I I I I WedlJesday, August 25. 2004 I 88 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Public Facilities/Office Equip Project # PF -05-03 Type Equipment Useful Life Project Name Public Works Copier Category Facilities/equipment I Fund # Priority nla Total Project Cost $900 I Description I I I Expenditures 2005 2006 2007 2008 2009 Total EquipNehicles/Fumishlngs 900 900 I Total 900 900 I I Funding Sources 2005 2006 2007 2008 2009 Total Public Facilities/Office Equlpm 900 900 Total 900 900 I I I I I I I I I Wednesday. Augllst 25. 2004 I 89 Capital Improvement Program 2005 thru 2009 Contact Finance I City of Shorewood, Minnesota Department Public Facilities/Office Equip I Project 1# PF .05.04 Type Equipment Useful Life Project Name City Hall Color Copier Category Facilities/equipment I Fund 1# Priority nla Total Project Cost $10,000 Description I I I Expenditures 2005 2006 2007 2008 2009 Total I EquipN ehlcles/Fumishings 10,000 10,000 Total 10,000 10,000 I I Funding Sources 2005 2006 2007 2008 2009 Total I Public Facilities/Office Equipm 10,000 10,000 Total 10,000 10,000 I I I I I I I I Wednesday. AI/gust 25. 2004 I 90 I I Capital Improvement Program 2005 thru 2009 Contact Engineer City of Shorewood, Minnesota Department Public Facilities/Office Equip I Project # PF -OS-OS Type Improvement Useful Life Project Name Civil Defense Sirens Category Facilities/equipment I Fund # Priority nla Total Project Cost $11,000 I Description I I I Expenditures 2005 2006 2007 2008 2009 Total EquipNehicles/Fumishings 11,000 11,000 I Total 11,000 11 ,000 I I Funding Sources 2005 2006 2007 2008 2009 Total Public Facilities/Office Equipm 11 ,000 11,000 Total 11,000 11,000 I I I I I I I I I Wednesday, August 25. 2004 I 91 Capital Improvement Program 2005 thru 2009 I Contact Engineer City of Shorewood, Minnesota Department Public Facilities/Office Equip I Project # PF -06-01 Type Improvement Useful Life Project Name Network (Computer) Upgrade Category Facilities/equipment I Fund # 401 Priority nla Total Project Cost $17,250 Description I I This project proposes to replace the computer network on a 5 year basis. I Prior Expenditures 2005 2006 2007 2008 2009 Total I I o I Computer workstations 17,250 17,250 Total Total 17,250 17.250 I I Funding Sources 2005 2006 2007 2008 2009 Total I Public Facilities/Office Equipm 17,250 17,250 Total 17,250 17,250 I I I I I I I I I Wednesday, August 25. 2004 I 92 I I Capital Improvement Program 2005 thru 2009 Contact Finance City of Shorewood, Minnesota Department Public Facilities/Office Equip I Project # PF -06-02 Type Improvement Useful Ufe Project Name City Ball Project Category Facilities/equipment I Fund # Priority nla Total Project Cost $1,500,000 I Description I I I Expenditures 2005 2006 2007 2008 2009 Total Construction/Inspection 1,500,000 1,500,000 I Total 1,500,000 1,500,000 I , I Funding Sources 2005 2006 2007 2008 2009 Total G.O. Bonds - 2006 1,500,000 1,500,000 Total 1,500,000 1,500,000 I I I I I I I I I Wedllesday, August 25. 2004 I 93 Capital Improvement Program City of Shorewood, Minnesota Project # PF -06-03 Project Name Public Works Addition (Bay wllift) Fund # Description Expenditures 2005 Construction/Inspection Total Funding Sources G.O. Bonds. 2006 2005 Total 2005 thru 2009 2006 2007 400,000 400,000 2008 2006 2007 400,000 400,000 2008 94 Contact Engineer Department Public Facilities/Office Equip Type Improvement Useful Life Category Facilities/equipment Priority nla I I I I I I I I I I I I I I I I I I I Total Project Cost $400,000 2009 Total 400,000 400,000 2009 Total 400,000 400,000 Wedllesday. Allgllst 25.2004 - - - I- Z w :E 0. - :::) a w eCD .~ ~ -5 ~.~ ~ ~ o-roro-en- E c en CD en'- 0 c 0. ro -CD .... en c 0 .- .- c 0 CD CD s- -.= CD - 0 s::. 15 0. CDCDE.....~3:">..:::::J s::. ..... .u.... ~. ....: '0- tU.2 c::"o o~ ~ ~:5 0. 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E - c:: g> "0 en :J ._ CD ECDCDO="O $~~U~ffi~ .....-c:: ~ Ero cd 5}.- 1: ~ E CD ~ cc CD CD - >- o -E....o3: ~ e .g .9- 0 ~ CD oCDCD:Jen....- .~ E CD 0" a s::.X Oo.enCDooCD 0:5 ~ 0)- cd C _ 0"0 C::"O e CD ro w - .- c:: 0. s::. .- en :J 0.- o CD CD ro _ 'ro 0) C::s::.s::..c..!., c:: ro _ - (,) CD CD.- C .... .... .- 0 0 :::::J e s::. :J u.. _ _ 0._...."0 - - - - - - - - - - - - IS) m - Capital Improvement Program I City of Shorewood, Minnesota I PROJECTS BY DEPARTMENT 2005 thru 2009 I I Department Project# Priority 2005 2006 2007 2008 2009 Total Equipment Replacement I F350 4x4 Pickup w/plow E-02.53 0 30,285 30,285 F350 4x4 Pickup w/plow E-Q2.55 0 30,285 30,285 I Pump. 4' Discharge E-03-50 0 24,336 24,336 Asphalt Curb MachIne E-05-01 0 13,000 13,000 I Vactor Unit E.05-Q2 0 68,000 68,000 Gen Set Wastewater E.05-03 0 68,800 68,800 800 Mghz Radios - 2 Mobiles/2 base stations E-05-04 0 7,000 7,000 I Water Truck E-05-45 0 97,344 97,344 Bobcat E-05.63 0 19,307 19,307 Dump Truck - Ford L8000 E-06-33 0 123,735 123,735 I F350 & Ratbed E-06.49 0 36,558 36,558 Dump wlPlow and SND E-06-54 0 121,485 121;485 I Trail King Trailer E-07-21 0 8,189 8,189 Ford 555 Backhoe E-07 -22 0 64,459 64,459 Tennant 240 Floor Sweeper E-07-46 0 12,401 12,401 I Mower. Toro Groundsmaster 3250 E-07.70 0 20,473 20,473 Tractor - Ford 3910 E.08.35 0 31,633 31,633 Speed Awareness Display E-08-51 0 21,900 21,900 I Dump Truck E-09-65 0 136,654 136,654 Dump truck - Ford E-09-68 0 136,654 136,654 I Equipment Replacement Total 358,357 281,778 105,522 53,533 273,308 1,072,498 GRAND TOTAL 358,357 281,778 105,522 53,533 273,308 1,072,498 I I I I I Wednesday. Augl/sf 25, 2004 I 96 I I I City of Shorewood Equipment Replacement - 20'year Schedule I Unit Model Acq Life Year of Cost No Year Description Date (Vrs) Rplmt Basis 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 21 1987 Trailer 24' - Trail Kina 1987 20 2007 $ 7,000 $ . $ . b $ 8,189 $ - $ - $ . $ - I $ - ........ $ - $ - $ - $ - I.... $ - $ - I $ - ..' $ $ - $ - 22 1987 Backhoe - Ford 555 1987 20 2007 $ 55,100 $ - $ - b $ 64,459 $ - $ . I $ - $ - $ - ...... $ . $ - $ - $ - ...... $ - $ - 1 $ - $ - $ - $ - I 32 1988 Roller - Beuthlinll 1988 15 2003 $ 24,850 $ - $ - $ - $ - $ . . $ - ". $ - $ . $ - $ - .,' $ - $ - $ . $ . $ . ........ $ - $ - ...... $ . 33 1988 Dump Truck - Ford L8000 1988 11 1999 $ 110,000 $ - b $ 123,735 . ..... $ . $ - $ .... $ - ....... $ - $ - $ . $ - .. $ . $ . b $ 190,484 $ . $ - ...... $ - $ - 'i $ - 35 1988 Tractor - Ford 3910 1988 20 2008 $ 26,000 $ - I $ - $ - b $ 31,633 $ - .... $ $ - $ - i. $ - $ - $ - ........ $ - < $ - $ . . $ . ..' $ - $ - '. $ - 38 1990 Air Compressor -Inllersall Rand 185 1990 20 2010 $ 10,950 I, $ - I $ - ". $ - $ - $ - b $ 14,409 $ - ... $ - .. $ - $ - . $ - I $ - . $ $ - $ . I $ - . $ - I $ I 40 1990 AMT - John Deere 622 1990 10 2000 $ 12,500 $ - $ . ." $ - $ - . $ - "'i $ - I.' $ - $ - $ - b $ 19,243 $ - ' $ . $ . $ - $ - . $ - . $ - $ . 45 1989 Water Truck - Ford 7000 1992 20 2012 $ 90,000b $ 97,344 $ - ...... $ - I $ .. $ - < $ - $ - .,. $ - ... $ . .... $ - .' $ - .......... $ - . $ - ; $ . ... $ - $ . $ - I'.' $ - 46 1982 Floor Sweeoer - Tennant 240 1992 15 2007 $ 10,600 . Y.. $ - I> $ - b $ 12,401 $ - ..' $ - $ - ........ $ . $ - $ - .......... $ - $ - ..... $ - '......... $ - U.. $ - $ . $ - .. $ - b $ 22,333 47 1992 Pickup - 4 x 2 Ford F150 1992 10 2002 $ 20,000 .. $ - $ - $ - I $ $ . $ - '. $ .. $ . b $ 38,486 $ . ........ $ - $ - $ - $ $ . ...., $ - $ - $ - 49 1993 Flatbed - 4 x 2 Ford F350 1993 10 2003 $ 32,500 I.... $ - b $ 36,558 $ - $ - $ - $ - $ . $ . $ - $ . $ - $ - .. $ - b $ 58,531 $ . $ - $ - $ . I 50 1970 Pump - 4' Discharoe 1985 20 2005 $ 22,500b $ 24,336 ..... $ . ...... $ - $ - $ - $ . $ - $ - $ - I.... $ - ~ .. $ . $ . $ - . $ - $ . $ - $ - I', $ - 51 1993 Speed Awareness Display 1993 15 2008 $ 18,000 I....... $ - 1<.. $ . $ . b $ 21,900 $ - $ - $ . $ - " $ - Ii. $ - I' $ . $ . .> $ - '. $ - $ - $ - $ - $ - 52 1994 Dum~ Small - 4 x 2 Ford F350 1994 20 2014 $ 36,000 I. $ . I'.? $ $ - I'.' $ - $ - $ - $ - $ - $ . b $ 55,420 'X $ - $ - ..... $ - $ . $ - $ . $ - $ - 53 1995 Picku - 4 x 4 Ford F350 1995 10 2005 $ 22,500 b $ 30,285 ... $ - $ - $ - $ - $ - ','. $ - $ - $ . $ - b $ 44,829 $ . $ - .. $ - $ - $ - $ - $ - 54 1995 Dum~ Truck - Ford 8000 1995 11 2006 $ 108,000 ...... $ - 'b $ 121,485 $ - $ . $ $ - ......... $ - $ - $ . $ - .... $ $ . b $ 187,021 $ - $ - $ . $ - $ - I 55 1995 Picku p . 4 x 4 Ford F350 1995 10 2005 $ 22,500b .. $ 30,285 $ - $ - $ . $ - $ . .i $ . $ - $ - $ 43,105 .,.... $ - $ . $ - $ - $ - $ . $ - $ - 56 1995 Loader - Cat IT28F 1995 20 2015 $ 102,500. $ - $ . $ - $ . $ - $ . . $ - $ - $ - $ . 'b $ 164,106 $ . ....... $ - $ - $ - $ - $ . $ - 57 1995 Mower. Toro Groundsmaster 3250 1995 7 2002 $ 17,500 $ . $ - $ - $ . $ - b $ 23,029 ...> $ - $ . $ - $ . $ . $ - b $ 30,304 $ - $ - $ - $ - $ - 60 1987 Sewer Jetter - Sereco Trailer mount 1996 20 2016 $ 36,500.. $ - $ - $ . $ . $ - [... $ - .... $ . $ . $ - $ - $ - b $ 60,n5 .... $ - $ . ". $ - $ - $ - $ - 62 1996 Van - Oldsmobile 1998 10 2008 $ 19,100 . $ - $ - I" $ - $ - $ - .. $ - ...;.' $ - ['. $ - $ . b $ 29,404 $ . $ . $ - $ . $ - $ - $ - $ - 63 1998 Skid Steer - Bobcat 753 1996 7 2003 $ 17,850 b $ 19,307 $ - I.. $ - $ - $ . $ - . $ - b. $ 25,406 $ - $ . - $ - $ . $ - . $ - b $ 33,433' $ . $ $ - 64 1997 Sand Pro 3000 . 1997 15 2012 $ 8,500.;: $ - $ - I;:. $ - $ - ., $ . $ . .. $ - .b' $ 12,098 $ $ - $ - $ - I',' $ . $ - I;: $ - ,'. $ $ . $ - 65 1998 Dump Truck. Ford 1998 11 2009 $ 108,000 ....... $ - $ - .., $ - $ - .b $ 136,654 1< $ . ';: $ - I.'c $ - $ - ...... $ - $ - $ - Ic' $ - $ - $ - b. $ 210,373 $ - $ - 67 1998 Mower -Toro Groundsmaster 3250 1998 7 2005 $ 17,500 L $ - $ - $ - $ - ..... $ - $ - b' $ 23,950 $ - $ - $ - $ . $ - . $ - b $ 31,517 $ . , $ - $ . $ - I 68 1998 Dump Truck - Ford 1998 11 2009 $ 108,000 I' $ - $ - $ . $ - ,b' $ 136,654 $ - $ - $ - $ . $ - $ . $ - . $ - $ - $ - be' $ 210,373 c' $ - $ - 70 2000 Mower - Toro Groundsmaster 3250 2000 7 2007 $ 17,500 I $ - $ - .b $ 20,473 $ - ....... $ - $ - I' $ - $ - $ - b $ 26,940 $ - $ - ............ $ . $ - $ . $ . b $ 35.452 $ - 71 2000 Generator - Generac 200 KW 2000 20 2020 $ 50.000 . ...... $ - $ . $ - $ - """,: $ . " $ - 1'- $ - $ - $ - C'" $ - $ - $ - $ - $ - $ . b $ 97,395 $ . $ - 72 2000 Dump Truck - Friellhtliner FL80 2000 11 2011 $ 108,000 $ - $ - $ - $ - .,. $ - $ - b.. $ 147,805 $ - $ - .. $ . $ - I.. $ - i....... $ . $ - $ . $ - $ - b $ 227,540 73 2000 Roller - Beuthlina- B2000 Static 2000 20 2020 $ 24,850 1'- $ - $ - $ - $ - . $ - $ - . $ - $ - $ - $ . $ - I $ - i....:.. $ . $ - $ - $ $ - b $ 52,355 I 74 2000 Sweeper - Athev M9-D 2000 20 2020 $ 149,415 I.' $ - $ - $ - $ . $ - ... $ - .c. $ . $ - $ - $ . $ - I $ - '" $ - $ - $ - $ - $ - .b $ 314,795 2000 Trailer 12'. Fellina FT 3 2000 20 2020 $ 2,300 ....' $ . $ - $ - $ . ...... $ - .... $ - $ - $ . $ - $ - ... $ - I $ - $ - $ . $ - $ - $ . b $ 4,846 41 1990 Trailer 12' - Taos 1990 20 2010 $ 2,300 $ - $ . . $ - I $ - . $ - b $ 3,027 $ - $ . $ - $ - $ - I...... $ - $ - $ - $ - $ $ . $ - 59 1996 Trailer 18' - Fellino FT 18WD 1996 20 2016 $ 10,200 $ - $ $ - I' $ - $ - <;. $ . $ - $ - $ . $ - $ . b $ 16,984 .... $ - ". $ - $ - $ - $ - $ - I 76 2003 Truck. Ford F450 w/crane, tool box 2003 12 2015 $ 56,000 $ - $ - ,'. $ - $ - , $ . .:' $ - $ - $ - $ . $ - b $ 91,259 .' $ - . $ - $ - $ - $ - $ - $ - 2003 Generator - Cat 35 KW 2003 20 2023 $ 35,000 $ - $ - .... $ - $ - $ . :; $ - $ . $ - $ - $ - $ . $ . ..... $ - .. $ . $ - $ - $ - $ - 1995 Mower - Toro Walk Behind Proline 44 1995 15 2010 $ 2,200 $ - $ - . $ - $ - .... $ . b $ 2,895 $ - ",1 $ - $ - $ . $ - $ - ...... $ . n....:" $ - $ - $ - $ - $ - 1985 Attach - Cabs for Groundsmaster 1985 14 1999 $ 4,000 $ - $ - $ - $ - $ . $ - , $ - $ - $ - $ . $ - ......... $ - b $ 6,927 $ - :. $ . $ - $ - $ - 1985 Attach - Cabs for Groundsmaster 1985 14 1999 $ 4,000 $ . $ - <;. $ - $ . $ - $ - $ - ., $ - $ - $ - $ - > $ - ":'. $ . $ . b $ 7,492 $ - $ - $ - I 2000 Attach - Blower Groundsmaster 2000 15 2015 $ 4,560 $ . $ - .': $ - . $ - $ - $ - .' $ . : $ - I': $ - $ I:l $ 7,301 L' $ - ...... $ . $ - "". $ . $ - $ - $ - 1970 Snow Thrower - John Deere 826 1970 25 1995 $ 750 $ - $ .. $ - I' $ . $ . $ - ........ $ - ... $ - . $ - b $ 1,155 $ - $ - $ . $ - $ - $ - $ - $ - 1972 Snow Thrower - 1972 25 1997 $ 750 $ - $ . ...... $ . $ . $ . $ - [" $ - $ - I $ - I $ - b $ 1,201 $ - .... $ - I' $ - ...... $ . $ - $ - $ - 1988 Attach - Flail side mower 1988 15 2003 $ 12,800 $ . $ - .... $ - '. $ . $ . $ - :.. $ - $ - j.., $ . $ - j,' $ - $ - '-... $ - b $ 23,052:: $ - $ - $ - $ - 1988 Attach - Flail rear mower 1988 15 2003 $ 6.400 $ - ... $ - $ - . $ - $ - $ - $ - '" $ - '.,:' $ - $ - F $ . $ - ..... $ - b $ 11,5261'1 $ - $ . $ - $ . I 2003 Dump Truck Box Replacement & Liahts 2003 15 2018 $ 8,750 I':" $ - $ - $ - $ . $ - $ . , $ - $ . I $ - $ - I. $ - $ - , $ . $ . " $ - $ - $ . $ . 2003 Engineffransmission Analvsis Station 2003 20 2023 $ 4,000 $ . $ - $ - .. $ - $ - $ . $ - $ - I: $ - $ - I- $ - $ - .. $ - $ - $ . $ - $ . I.' $ - 78 2003 Pickup-4 x 4 Ford F150 2003 10 2013 $ 26,000 $ . $ - $ - $ . $ . $ - ...... $ - $ . ." $ - $ - '.' $ - .: $ - 7 $ - $ - ...... $ . $ - $ - I. $ . 2005 Asphalt Curb Machine 2005 20 2025 $ 13.000 b $ 13,000 $ - $ - ., $ - $ - $ . I" $ - $ - $ - $ - $ - $ . ........ $ - $ . .' $ - $ - $ - $ . I 2005 Gen Set Wastewater 2005 20 2025 $ 68,800 b $ 68,800 ........ $ - $ - $ . I $ - $ - $ - ". $ . ." $ . .. $ - $ - $ - " $ - $ - . $ . $ - $ - :. $ . 2005 800 Mahz Radios 12 bases/2 mobiles) 2005 10 2015 $ 7,000 b $ 7,000 ....... I..... .... I.. ...... ....... ". . .,' ...... ,. 2005 Vactor Unit 2005 20 2025 $ 68,000 b $ 68,000 $ - ." $ . $ - ...... $ . 1,- $ - $ - I..' $ - ..' $ - .b $ 40,026 $ - $ - $ . I' $ - ...... $ - I' $ - $ . $ - 10TALS $ 358.357 $ 281,778 $105,521 $ 53,533 $ 273,309 $ 43,360 $ 171,755 $ 37,504 $ 38,486 $ 215,293 $ 308,695 $ 77,759 $ 414.737 $ 124,626 $ 40,925 $ 518,142 $ 35,452 $ 621,868 I Notes: (1) A "b" Indicates a purchase for that given equipment and year. (2) This item is funded by a 25 % transfer from the water fund, and a 75% transfer from the sewer fund I I I . ------------------- I Capital Improvement Program 2005 tltru 2009 Contact Engineer City of Shorewood, Minnesota Department Equipment Replacement I Project # E.02.53 Type Equipment Useful Life Project Name F350 4x4 Pickup w/plow Category PW: Vehicles I Fund # Priority nla Total Project Cost $75,114 I Description I . . I I Prior Expenditures 2005 2006 2007 2008 2009 Total Future I o I EqulpNehlcleslFumishings 30,285 30.285 I 44.8291 I Total Total 30,285 30,285 Total I I Prior Funding Sources 2005 2006 2007 2008 2009 Total Futul'e I 01 Equipment Replacement Fund 30.285 30,285 I 44.8291 Total Total 30,285 30,285 Total I I I I I I I I I Wednesday, August 25. 2004 I 97 Capital Improvement Program 2005 tltru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement I Project # E-02-55 Type Equipment Useful Life Project Name F350 4x4 Pickup w/plow Category PW: Vehicles I Fund It Priority nla Total Project Cost $73,390 Description I I I Priolo Expenditures 2005 2006 2007 2008 2009 Total Future I I o I EquipN ehlcleslFumishings 30,285 30,285 I 43,1051 Total Total 30,285 30,285 Total I I Prior Funding Sources 2005 2006 2007 2008 2009 Total Future I I o I Equipment Replacement Fund 30,285 30,285 I 43,1051 Total Total 30,285 30,285 Total I I I I I I I I Wednesday, August 25. 2004- I 98 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Ectuipment Replacement Project It E-03-50 Type Equipment Useful Life Project Name Pump - 4' Discharge Category Facilities/equipment I Fund It Priority nla I Total Project Cost $24,336 Description I I I Expenditures 2005 2006 2007 2008 2009 Total EquipNehicles/Furnishin9s 24,336 24,336 I Total 24,336 24,336 I I Funding Sources 2005 2006 2007 2008 2009 Total Equipment Replacement Fund 24,336 24,336 I Total 24,336 24,336 I I I I I I I I Wedllesday, AI/gl/st 25. 200./. I 99 Capital Improvement Program 2005 thru 2009 Contact Finance I City of Shorewood, Minnesota Department Equipment Replacement I Project # E-OS-Ol Type Equipment Useful Ufe Project Name Asphalt Curb Machine Facilities/equipment Category I Fund # Priority nla Total Project Cost $13,000 I Description I . I Expenditures 2005 2006 2007 2008 2009 Total I EquipNehicles/Fumishings 13,000 13,000 Total 13,000 13,000 I I Funding Sources 2005 2006 2007 2008 2009 Total I Equipment Replacement Fund 13,000 13,000 Total 13,000 13,000 I I I I I I I I Wedllesday. August 25. 2004 I 100 I I I Capital Improvement Program City of Shorewood, Minnesota [ ProJ"" E-OS-02 Project Name Vactor Unit I I Fund # Description I Total Project Cost $68,000 I I I I I 2005 thru 2009 Contact Engineer Department Equipment Replacement Type Equipment Userul Life Category Facilities/equipment Priority nla Expenditures EquipNehicles/Fumlshings Total Funding Sources Equipment Replacement Fund Total I I I I I I I I I I 2005 68,000 68,000 2006 2005 68,000 68,000 2006 2007 2008 2009 To~l 68,000 68,000 2007 2008 2009 Total 68,000 68,000 W(!dllesday, August 25. 2004 101 Capital Improvement Program 2005 tllru 2009 I Contact Engineer City of Shorewood, Minnesota Department Equipment Replacement I Project ## E-OS-03 Type Equipment Useful Life Project Name Gen Set Wastewater Category Sanitary Sewer I Fund ## Priority nla Total Project Cost $68,800 Description I I I Expenditures 2005 2006 2007 2008 2009 Total I EqulpNehicles/Fumishings 68,800 68,800 Total 68,800 68,800 I I Funding Sources 2005 2006 2007 2008 2009 Total I Sanitary Sewer Fund 68,800 68,800 Total 68,800 68,800 I I I I I I I I Wednesday, AI/gnst 25. 2004 I 102 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement Project ## E-OS-04 Type Equipment Useful Life Project Name 800 Mghz Radios - 2 Mobiles/2 base stations Category Facilities/equipment I Fund #; Priority nla Total Project Cost $7,000 I Description I I , I Expenditures 2005 2006 2007 2008 2009 Total EqulpNehicleslFumishlngs 7,000 7,000 I Total 7,000 7,000 I I Funding Sources 2005 2006 2007 2008 2009 Total Equipment Replacement Fund 7,000 7,000 Total 7,000 7,000 I I I I I I I I I Wednesday, Allgllst 25. 2004 I 103 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement I I......... E.OS-4S I Type Equipment Useful Life Project Name Water Truck Category PW: Vehicles I Fund ## Priority nla Total Project Cost $97,344 Description I I I Expenditures 2005 .2006 2007 2008 2009 Total I EquipNehlcleslFumishings 97,344 97,344 Total 97,344 f11,344 I I Funding Sources 2005 2006 2007 2008 2009 Total I Equipment Replacement Fund 97,344 97,344 Total 97,344 97,344 I I I I I ! I I I Wednesday. August 25. 2004 I 104 I I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota I ProJ<ct' E-OS-63 Project Name Bobcat Fund If Description I 2005 thru 2009 Contact Engineer Department Equipment Replacement Type . Equipment Useful Life Category PW: Vehicles Priority nla Total Project Cost $78,146 Prior Expenditures o I EquipNehicles/Fumishings Total Total 2005 19,307 19,307 2006 2007 2008 2009 Total 19,307 19,307 . Future 58,8391 Total Prior Funding Sources o I Equipment Replacement Fund Total Total 2005 19,307 19,307 2006 2007 2008 2009 Total Future 19,307 58,8391 19,307 Total 105 Wednesday, August 25. 2004 Capital Improvement Program 2005 thru 2009 Contact Engineer I . City of Shorewood, Minnesota Department Equipment Replacement I Project # E-06-33 Type Equipment Useful Life Project Name Dump Truck - Ford L8000 Category Facilities/equipment I Fund # Priority nla Total Project Cost $314,219 Description I I I Expenditures 2005 2006 2007 2008 2009 Total Future I EquipNehicles/Fumishings 123,735 123,735 I 190,4841 Total 123,735 123,735 Total I I Funding Sources 2005 2006 2007 2008 2009 Total Future I Equipment Replacement Fund 123,735 123,735 I 190,484 I Total 123,735 123,735 Total I I I I I I I I W('dllesday, August 25. 2004 I, 108 I I Capital Improvement Program 2005 thru 2009 Contact Engineer City of Shorewood, Minnesota Department Equipment Replacement I Project # E-06-49 Type Equipment Useful Life Project Name F350 & Flatbed Category PW: Vehicles I Fund # Priority nla Total Project Cost $95,089 I Description I I I Expenditures 2005 2006 2007 2008 2009 Total Future EquipN ehicleslFurnishings 36,558 36,558 I 58,531 I I Total 36,558 36,558 Total I I Funding Sources 2005 2006 2007 2008 2009 Total Future Equipment Replacement Fund 36,558 36,558 I 58,531 I Total 36,558 36,558 Total I I I I I I I I I W('dllesday. Augl!st 25. 2004 I 107 Capital Improvement Program City of Shorewood, Minnesota Project # E-06-54 Project Name Dump wlPlow and SND Fund # Description Expenditures EquipNehlcles/Fumishings Total Funding Sources Equipment Replacement Fund Total 2005 2005 2006 121,485 121,485 2006 121,485 121,485 2005 thru 2009 2007 2008 2007 2008 108 Contact Engineer Department Equipment Replacement Type Equipment Useful Life Category PW:Vehicles Priority nla Total Project Cost $308,506 2009 Total 121,485 121,485 2009 Total 121,485 121,485 I I Future 187,021 I Total I I I I I I I I I I I I Future 187,0211 Total I I I Wedllesday, August 25. 2004 I I I Capital Improvement Program 2005 thru 2009 Contact Engineer City of Shorewood, Minnesota Department Equipment Replacement I Project # E-07-21 Type Equipment Useful Life Project Name Trail King Trailer Category PW: Vehicles I Fund # Priority nla Total Project Cost $8,189 I Description I I , , I Expenditures 2005 2006 2007 2008 2009 Total EquipNehicles/Fumishings 8,189 8,189 I Total 8,189 8,189 I I Funding Sources 2005 2006 2007 2008 2009 Total Equipment Replacement Fund 8,189 8,189 Total 8,189 8,189 I I I I I I I I I Wednesday, AI/gust 25. 2004 I 109 Capital Improvement Program 2005 thru 2009 Contact I Engineer City of Shorewood, Minnesota Department Equipment Replacement I Project # E-07 -22 Type Equipment Useful Life Project Name Ford 555 Backhoe Category PW: Vehicles I Fund # Priority nla Total Project Cost $64,459 Description I I I Expenditures 2005 2006 2007 2008 2009 Total I EquipN ehicles/Furnishlngs 64,459 64,459 Total 64.459 64,459 I I Funding Sources 2005 2006 2007 2008 2009 Total I Equipment Replacement Fund 64,459 64,459 Total 64,459 64,459 I I I I I I I I Wednesday, August 25. 2004 I 110 I I I Capital Improvement Program 2005 thru 2009 Contact Engineer City of Shorewood, Minnesota Department Equipment Replacement I Pro,lect # E-07 -46 Type Equipment Useful Life Project Name Tennant 240 Floor Sweeper Category PW: Vehicles I Fund # Priority nla Total Project Cost $12,401 I Description I I I Expenditures 2005 2006 2007 2008 2009 Total EquipNehicleslFumishinQs 12,401 12,401 I Total 12,401 12,401 I I Funding Sources 2005 2006 2007 2008 2009 Total Equipment Replacement Fund 12,401 12,401 Total 12,401 12,401 I I I I I I I I I W<'dllesday, August 25. 2004 I 111 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement I Project ## E-07-70 Type Equipment Useful Life Project Name Mower. Toro Groundsmaster 325D Category Facilities/equipment I Fund ## Priority nla Total Project Cost $82,865 Description I I I Expenditures 2005 2006 2007 2008 2009 Total Future I EquipN ehicleslFurnishings 20,473 20,473 I 62,3921 Total 20,473 20,473 Total I I Funding Sources 2005 2006 2007 2008 2009 Total Future I Equipment Replacement Fund 20,473 20,473 I 62,3921 Total 20,473 20,473 Total I I I I I I I I Wednesday. August 25. 2004 I 112 I I Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement Project ## E-08-35 Type Equipment Useful Life Project Name Tractor - Ford 3910 PW: Vehicles I Category Fund ## Priority nia Total Project Cost $31,633 I Description I I I Expenditures 2005 2006 2007 2008 2009 Total EquipNehicleslFumishings 31,633 31 ,633 I Total 31,633 31,633 I I , I Funding Sources 2005 2006 2007 2008 2009 Total Equipment Replacement Fund 31,633 31,633 Total 31,633 31,633 I I I I I I I I I Wednesday, Allgllst 25. 2004 I 113 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement I Project # E-08-51 Type Equipment Useful Life Project Name Speed Awareness Display Category PW: Vehicles I Fund It Priority nla Total Project Cost $21,900 Description I I I Prior Expenditures 2005 2006 2007 2008 2009 Total I I 01 EquipNehicles/Furnishings 21,900 21,900 Total Total 21,900 21,900 I I Funding Sources 2005 2006 2007 2008 2009 Total I Equipment Replacement Fund 21,900 21,900 Total 21 ,900 21,900 I I I I I I I I I I Wednesday. AlIgllst 25, 2004 114 I I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota I 1'<oJoct' E-09-6S Project Name Dump Truck 2005 thru 2009 Contact Engineer Department Equipment Replacement Type Equipment Useful Life Category PW: Vehicles Priority Dia Fund It Total Project Cost $347,027 Description I -:- Expenditures EqulpNehicles/Fumishings Total 2005 2006 2007 2008 2009 136,654 136,654 Total 136,654 136,654 Future 210,3731 Total Funding Sources Equipment Replacement Fund Total 2005 2006 2007 2008 2009 136,654 136,654 Total 136,654 136,654 Future I 210,3731 Total Wednesday. August 25. 2004 115 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Equipment Replacement I Project # E.09-68 Type Equipment Useful Life Project Name Dump truck. Ford Category Facilities/equipment I Fund #: Priority nla Total Project Cost $136,654 I Description I I Expenditures 2005 2006 2007 2008 2009 Total I EqulpNehicles/Fumishlngs 136,654 136,654 Total 136,654 136,654 I I Funding Sources 2005 2006 2007 2008 2009 Total I Equipment Replacement Fund 136,654 136,654 Total 136,654 136,654 I I I I I I I I Wednesday, August 25. 2004 I 116 I en ~ IE: <C c. :z:: Q) C Cii J::::! .- ttl :.;::; en - ::I CQ)_ o.!:en :.;::;-Q) o~.o ::IQ)O "0>_ Q) 0 ~a:"O"O ttl (\)Q) a. en (f) .~ c_ttlQi O~~"o "OE~~ mQ)"oc ::I>Q)Q) 00>Q) o 0.. ttl .0 -E.!:(\) ~ .- .. ~ .!:Q)c.J:: ~ (\) C::IEen ;Q 1:5 a..~ ~2.Qg> .- Cii (\) - E ttl > ttl E':::~~ oc...,en .- >>- o~.oc ~g"OQ) ttl.- Q) E o..E1a~ Q) "0 ~ ttl .!:cQ)c _ttlcttl ft Q) E [!! 5 0) ai ttlQ) ~ 0> 0>:0 \U ::I ~ ttl >>oco= ~~~l~ _ ft'-.!: en ~cQ)l-Q) o.Q).o ~ Ettlen::l Q)Q)=(ij0 =~~Q)m '- c ttl >>,- ~ttl(\)~Q) OE=~:5 1:5 Q) '0' '- 0.. ca '- Q) > o c: ttl 13 (\) '0' '- 0.. .::t!. '- ttl 0.. .!: o ttl (\) o~ -ttl ~ E enE 0::1 0. en o(\) '-0 o..~ ::I "00 (\)en "- 0) 2c 0..:.0 Q)c ~ ::I ttllJ.. 0)"0 CC ._ ttl ~o> ="'5 0"0 -Q) (\).!: .J::O l-U) .... .- .- ------------------- I 2005 - 2009 CAPITAL IMPROVEMENT PROGRAM I Section IIH. PARK AND RECREATION - PROJECT SUMMARY proj Description 2005 2006 2007 2008 2009 I 1 Park Improvements $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 I TOTAL $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 I I I I I I I I I I I I I I 118 I I I I I I I I I I I I I I I I I I I I Department Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT 2005 thru 2009 Project# Priority 2005 2006 2007 2008 2009 Total Parks Park Improvements Parks Total GRAND TOT AI.. P-04-03 0 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 50,000 50,000 10,000 10,000 50,000 10,000 10,000 10,000 119 Wednesday, AlIgll.~1 25, 2004 Capital Improvement Program 2005 thru 2009 Contact Engineer I City of Shorewood, Minnesota Department Parks I Project ## P-04-03 Type hnprovement Useful Life Project Name Park Improvements Category Parldmprovements I Fund # Priority nla Total Project Cost $50,000 I Description I I Expenditures 2005 2006 2007 2008 2009 Total I Construction/Inspection 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 I I Funding Sources 2005 2006 2007 2008 2009 Total I Park Foundation Donations 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 I I I I I I I I Wednesday, Allgllst 25. 2004 I 120 I I I I I I I I I I I I I I I I I I I I I. TRAILS The following is a summary of trail segments that have been completed in the past 5 years. > Covington Road Trail from Silverwood Park to Vinehill Road ~ Vinehill Road Trail form Near Mountain Boulevard to Kensington Gate Road (Minnetonka) > Eureka Road trail from Park Lane to Ruetiman Lane Currently proposed is a trail segment along the west side of Lake Linden Drive. This trail is being designed by the City's consultants, and is to be constructed by the developer of the Shorewood Village Shopping Center, as part of the Cub Foods project approval. While this improvement is noted here, this is not a City-funded project. Currently, there are no Trail Improvements proposed (notwithstanding the Freeman Park Walkway project). 121 .~ a> "0 ~ a> .... to "OoE C"O a>cc EtOtO -0 E- _ 00.- oC.... a>0a> .....- .c -- -.- a> o .!Q .c W::::J3: o 8" a> d,tO"O .... .- a>oo a>_a> :::: >- "0 .-- 0 Eca- E::::J"O Z o c a> OCa> 0 toc M i= caO= N -0'- - en Co 3: a> -_ - EO'o ::::) " c..-c 000-::::J 0 .!::: Q) 0 <C > 0)0 W C "0 a> w::::J.c 0 "0..01- <C c~ C. to._ en UJ co- Z o c ._ a> a> W ca:5E c. c:-a> 0 to en . a>.ctOc C ~-a>a> Z o'l::cE <C o 8.0~ C "Oa>+:;E c....tOE Z tOcaC:o <C -1ca>o ...I a>'- en -cen . .c en 0'- .., l-~o:5 ------------------- I I I I I I I I I I I I I I I I I I I Capital Improvement Program City of Shorewood, Minnesota PROJECTS BY DEPARTMENT 2005 thru 2009 Department Project# Priority 2005 2006 2007 2008 2009 Total Land & Open Space Acquisition Land Conservation Easements LO-<l4.01 0 5,000 5,000 5,000 5,000 5,000 25,000 Land & Open Space Acquisition Total 5,000 5,000 5,000 5,000 5,000 25,000 GRAND TOTAL 5,000 5,000 5,000 5,000 5,000 25,000 Wednesday. August 25. 2004 125 Capital Improvement Program 2005 thru 2009 Contact Finance I City of Shorewood, Minnesota Department Land & Open Space Acquisitio I Project # LO-04-01 Type hnprovement Useful Life Project Name Land Conservation Easements Land & Open Space Acquisitio Category I Fund # Priority n1a Total Project Cost $30,000 Description I I Annual appropriation for land acquisition or conservation easements. I Prior Expenditures 2005 2006 2007 2008 2009 Total I I 5,000 I Land Acquisition & Easements 5,000 5,000 5.000 5,000 5,000 25,000 Total Total 5,000 5,000 5,000 5,000 5,000 25,000 I . I Prior Funding Sources 2005 2006 2007 2008 2009 Total I I 5,000 I General Fund 5,000 5,000 5,000 5.000 5,000 25,000 Total Total 5,000 5,000 5,000 5,000 5,000 25,000 I I I I I I I I W/!duesday. August 25. 2004 I 126 I , CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION ADOPTING A CAPITAL IMPROVE:MENT PROGRAM FOR THE YEARS 2005-2009 WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate City public capital purchases and projects over a five-year period matching physical needs with financial resources; and . WHEREAS, City Staff has prepared and presented a proposal for a five- year Capital Improvement Program to facilitate the planning and coordination of projects for the years 2005,-2009. NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts the Capital Improvement Program for the period of 2005-2009. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 13th day of September, 2004. Woody Love, Mayor . Craig W. Dawson, City Administrator CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us . MEMORANDUM Date: September 3,2004 From: Honorable Mayor and City Council Members ' Bonnie Burton, Finance Directorrrreasurer~ . To: Re: 2005 Proposed General Fund Ope!ating Budget CC: Craig Dawson, City Administrator INTRODUCTION Enclosed is the 2005 Proposed Operating Budget for your review and approval. The proposed budget and levy for Pay2005 must be certified to Hennepin County by September 15, 2004. . The general approach to the proposed budget has been to restore funding to traditional levels, to address matters that have been deferred, and to make additions that will enhance productivity and effectiveness. The budget requests included are the result of careful consideration by staff, guided by the direction provided by the City Council at its budget work-sessions in June and August. Shorewood provides essential services at a very reasonable cost, with a very lean budget and small staff. 2005 BUDGET REVENUE HIGHLIGHTS Levy Limits The City is not subject to levy limits for Pay2005. However, the City Council requested that the 2005 levy be limited to a 12% increase from the 2004 amount of $3,420,229. Therefore, the 2005 Proposed Budget recommends a property tax levy of $3,830,656, an increase of $410,427. A portion of the 2005 levy will include the debt service payments that are made annually to fund the new public safety buildings. For 2005, Shorewood's share of this special levy amount is estimated to be $496,000. ft ~.1 PRINTED ON RECYCLED PAPER :#98 2005 Budget Work Session Page 2 of 4 Fund Transfers Transfers to Capital Improvement Funds: The proposed 2005 budget includes the following transfers, which are intended to restore the reductions that resulted from severe levy limits for 2004: 2005 2004 2003 Equipment Replacement 116,000 50,000 70,000 Street Reconstruction 311,000 183,500 200,000 Park Capital Improvement 10,000 10,000 30,000 Trail Capital Improvement 0 0 28,650 Public Facilities 50,000 50,000 35,000 Land & Open Space 5,000 5,000 0 Stormwater Management 25.000 25.000 30.000 517,000 323,500 393,650 Other Funding Sources . In addition to the levy, the 2005 budget also contemplates other sources of funding such as fees, licenses, and permits. For Pay2005, these amounts are expected to remain stable from last year. 2005 BUDGET EXPENDITURE HIGHLIGHTS Most of the changes in the 2005 budget will be incremental for the continuing cost of doing business. Significant changes in the proposed 2005 budget include: Police The City Council authorized funding of Shorewood's contribution to the 2005 South Lake Minnetonka Police Department Budget at just under $700,000 and this is the amount used in the proposed budget. . Fire The budget for the Excelsior Fire District has been approved by the majority of cities and Shorewood's resulting contribution will be $470,025, which includes $240,358 for operations and $229,667 for the facility lease payments. Preliminary estimates for services from the Mound Fire Department are $23,685 -- $16,060 for operations, and $7,625 for facilities. Park & Recreation The Park & Recreation proposed 2005 budget includes the following: a $30,000 allocation again for a contract Park Coordinator position; $6,500 for Senior Community Services; $2,000 for summer outdoor concerts; and a transfer of $10,000 to the Park Capital Improvement Fund. Public W orkslEngineering A major change in the Public Works department is proposed, and has already been discussed by Council. The function of the Director of Public Works/City Engineer would be restructured to have a separate City Engineer position reporting to the Director of Public Works. 2005 Budget Work Session Page 3 of 4 The combination of the City taking responsibility for the water and sewer utilities in-house, Homeland Security and NPDES Phase II requirements, and the ever-increasing federal and state mandates that the City must perform, has created a span of responsibility that is beyond what one position can handle effectively. When the City assumed responsibility for services formerly provided by Munitech, Inc., one position was added in public works maintenance for about the same cost. The position of public works superintendent has been vacant for the past few years. Essentially, the proposed separate City Engineer position brings the total number of positions in the Public Works Department to what existed in 2001. While the proposed budget includes approximately $90,000 for salary and benefits for this position, this same amount would be needed under a contract engineer arrangement if such a decision were made. . Employee Pay Plan and Benefits The proposed Employee Pay Plan provides for 2.00% salary adjustments in January and July, Several employees are scheduled to receive "step" increases. Health insurance premiums are estimated to increase 12% for 2005. In addition, staff has budgeted funds to upgrade the employee short-term disability benefit and life insurance benefits. Therefore, for budget purposes, the City's monthly maximum contribution for insurance costs would increase from $600/month to $680/month per employee. Information Technology The 2005 proposed budget includes funds for technology and communications, including needed replacement of three (3) computers based on a computer equipment replacement schedule. There are funds designated for computer software upgrades. This budget continues the regular monthly maintenance visits from Techies, Inc., for routine maintenance of the network computer system. . Document Retrieval System Staff has been reviewing information technology that will bring a paper-less office closer to reality. This system would allow all of the City's documents to be stored in an archival approved digital form. The transition to this form will take a few years of scanning documents, but there is an initial investment to set up the system in the right way. An amount of $30,000 is included in the proposed 2005 budget. City Council The City Council will have at least two new members in 2005 as a result of changing to a ward system of representation. Funds have been budgeted for all council-members to attend training for elected officials put on by the League of Minnesota Cities. Funds are also included for a Council/staff retreat with a facilitator. Lastly, the 2005 budget contemplates a pay adjustment for the Mayor and Council-members. The '2004 Elected Officials Salary Survey' , provided by the AMM, shows the average salary for cities with less than 10,000 population to be about $3,000 annually for council-members and ~005 Budget Work Session Page 4 of 4 $3,600 annually for the Mayor. Accordingly, funds were budgeted at this level. The City Council would need to adopt an ordinance to set the new salary level prior to the November 2, 2004 general election. TRUTH-IN- TAXATION The truth-in-taxation process will follow the timetable and procedures in place prior last year. This includes City Council approval of a Pay2005 Proposed Tax Levy to be certified no later than September 15; final preparation of all City budgets, including utility and non-tax supported budgets in the fall; holding special public hearings on the proposed budget and levy, scheduled for December 6; and adoption and certification of the final budget and levy before year end. CONCLUSION The 2005 Proposed Budget and levy were prepared according to the priorities and direction from the City Council. Staff believes the budget allocates the resources necessary to continue to provide quality services to the residents of Shorewood. RECOMMENDED ACTION Staff recommends that the City Council approve the attached resolutions: "Setting the 2005 Proposed General Fund Budget and Approving the Proposed 2004 Property Tax Levy, Collectible in 2005" and "Setting Truth-In-Taxation Public Hearing Dates". . Staff will then certify this budget and levy as required before the September 15 deadline. The final 2005 tax levy and budget adoption will be scheduled for December 2004. . . . CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION SETTING THE 2005 PROPOSED GENERAL FUND BUDGET AND APPROVING THE PROPOSED 2004 PROPERTY TAX LEVY, COLLECTIBLE IN 2005 WHEREAS, the City staff has presented to the City Council the proposed 2005 General Fund Budget and the 2004 property tax levy collectible in 2005; and, WHEREAS, the City Council has met to review the proposed budget and property tax levy; and, WHEREAS, the City Council must approve and certify its proposed 2005 budget and preliminary property tax levy for the current year, collectible in 2005, to the County Auditor by September 15 of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that: 1. The 2005 Proposed General Fund budget is hereby set at $4,371,021. 2. The following sums be levied for the current year, collectible in 2005, upon taxable property in the City of Shorewood, for the following purposes: General Fund Levy Special Levy $3,333,864 496.792 Total 2004 Levy: $3.830.656 3. That the City Clerk-Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED by the City Council of the City of Shorewood this 13th day of September, 2004. Woody Love, Mayor Craig W. Dawson, City Administrator #qB CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION SETTING TRUTH-IN-TAXATION PUBLIC HEARINGS ON THE PROPOSED 2005 BUDGETS AND THE 2004 PROPERTY TAX LEVY COLLECTIBLE IN 2005 WHEREAS, Minnesota State Law requires local governments to hold public hearings on their proposed budgets and property tax levies, and to publish notice of said public hearing to achieve truth in taxation, and, WHEREAS, the Minnesota Department of Revenue has issued guidelines for local governments to follow in implementing truth in taxation requirements, and, WHEREAS, it is the intention of the City Council to comply with such guidelines, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that a public hearing on the proposed 2005 Municipal Budgets and the property tax levy for 2004, collectible in 2005, be held on Monday, December 6,2004, at 7: 15 p.m., or as soon thereafter as possible, and a continuation hearing, if necessary be held on Monday, December 13, 2004, at 7:15 p.m., or as soon thereafter as possible, at the City Hall, and that notice of such public hearing shall be published in accordance with Minnesota State Law and guidelines set forth by the Minnesota Department of Revenue. ADOPTED by the City Council of the City of Shorewood this 13th day of September, 2004. Woody Love, Mayor Craig W. Dawson, City Administrator . . -#9B t . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us 'cityhall@cLshorewood,mn,us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council ^ '\\ Craig W. Dawson, City Administrator ()lJ September 9,2004 Amending Dates of Terms for Park and Planning Commission Members Earlier this year, the City Council held work-session discussions regarding the terms of members of its advisory commissions. While the discussions were wide-ranging and some items were unresolved, there was general agreement with the idea that the end-date for the terms of commissioners should be later than January 31. Another month on their terms would be helpful for the Council appointment-making schedule, especially when there are new councilmembers. Appointments are very important actions, and having to make appointments in the fIrst weeks of a new councilmember's fIrst term may lack a desired level of deliberation for the Council as a whole. It is not uncommon in other cities for commissioners' terms to start on March 1. Terms currently run for three years, from February 1 to January 31. An ordinance has been drafted forCouncil's consideration to amend terms from March 1 to the last day of February. Council also had discussion about changing the current requirement in the Code that the Council appoint the Planning Commission chair and vice-chair and the Park Commission chair. In practice for the past several years, the commissions themselves have selected these offIcers. If so directed by the Council, staff will prepare an ordinance to remove the appointment by Council and require that the respective commissions select their offIcers. RECOMMENDATION: Staff recommends that the Council adopt the Ordinance amending the terms of Park and Planning Commission members. Staff also requests direction regarding amendments in the appointment of offIcers of the commissions. n ~J PRINTED ON RECYCLED PAPER =#=-9C- CITY OF SHOREWOOD ., ORDINANCE NO. AN ORDINANCE AMENDING CHAPTERS 201 AND 202 OF THE SHOREWOOD CITY CODE RELATING TO THE PLANNING COMMISSION AND PARK COMMISSION THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 201.03, Subd. 1, of the Shorewood City Code shall be amended to read as follows: Subd. 1. Term of Appointment: The City Council shall by resolution appoint the Planning Commissioners to serve three- (3-) year terms and the terms shall be staggered. All appointments shall be made by resolution. Terms of appointment commence on February 1 March 1 and shall terminate on January 31 the last day of February. or until the vacancy is fIlled. . Exception: Those appointments made in January, 1999, shall be effective immediately upon passage of the appointment resolution. Section 2. Section 202.02, Subd. 1, of the Shorewood City Code shall be amended to read as follows: Subd. 1. Membership in the Commission: Membership shall consist of up to seven (7) residents of the City appointed by the City Council. Terms of all members shall be for three (3) years, and the terms shall be staggered. All appointments shall be made by resolution. Terms of appointment commence on Febnlary 1 March 1 and terminate on Jafiaary 31 the last day of February, or until the vacancy is fIlled. Exception: Those appointments made in January, 1999, shall be effective immediately upon . passage of the appointment resolution. The City Council shall designate one of its members as its liaison to meet with the Park Commission, and it shall direct the Park Commission to designate one member of its body as a liaison person to meet with the Planning Commission, and the Planning Commission shall designate one member of its body as a liaison to meet with the Park Commission. Section 3. This ordinance shall be in full force and effect following its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of September, 2003. Attest: Woody Love, Mayor Craig W. Dawson, City Administrator/Clerk f . . CITY OF SHOREWOOD ORDINANCE NO. 04- AN ORDINANCE AMENDING CHAPTERS 201 AND 202 OF THE SHOREWOOD CITY CODE RELATING TO THE PLANNING COMMISSION AND PARK COMMISSION THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 20L03, Subd. 1, of the Shorewood City Code shall be amended to read as follows: Subd. 1. Term of Appointment: The City Council shall by resolution appoint the Planning Commissioners to serve three- (3-) year terms and the terms shall be staggered. All appoin1:Ir1ents ~hall be made by resollltion. Terms of appointment comrnence on March 1 and shall terminate on the last day of February, or until the vacancy is filled. Exception: Those appointments made in January, 1999, shall be effective immediately upon passage of the appointment resolution. Section 2. Section 202.02, Subd. 1, of the Shorewood City Code shall be amended to read as follows:-------------d---------- - n_____ Subd.l. Membership in the Commission: Membership shall consist of up to seven (7) residents of the City appointed by the City Council. Terms of all members shall be for three (3) years, and the terms shall be staggered. All appointments shall be made by resolution. Terms of appointment commence on March 1 and terminate on the last day of February, or until the vacancy is filled. Exception: Those appointments made in January, 1999, shall be effective immediately upon passage of the appointment resolution. The City Council shall designate one of its members as its liaison to meet with the Park Commission, and it shall direct the Park Commission to designate one member of its body as a liaison person to meet with the Planning Commission, and the Planning Commission shall designate one member of its body as a liaison to meet with the Park Commission. Section 3. This ordinance shall be in full force and effect following its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of September, 2004. Attest: Woody Love, Mayor Craig W. Dawson, City Administrator/Clerk 4 CITY OF EXCELSIOR 339THIRD STREET EXCELSIOR, MINNESOTA 55331 TEL: 952-474-5233 FAX: 952-474-6300 September 8, 2004 Coordinating Committee South Lake Minnetonka Police Department 24150 Smithtown Road Shorewood, Minnesota 55331 . Re: Police Issues Dear Committee Members: Weare writing to respond to the letters we have received from the cities of Shorewood, Greenwood, and Tonka Bay responding to our proposal for resolving the on-going SLMPD dispute. The letters raise a variety of issues regarding the process. While we respect the issues raised by each of the cities, we worry that prolonged discussion of the process will seriously threaten the chances of resolving the dispute. Accordingly, in an effort to initiate the process, we propose that the Blue Ribbon Panel meet on September 22, 2004 at 7:00 p.m. at a mutually-acceptable location. . We were pleased to see that Tonka Bay has appointed a representative to the Panel. At our last meeting, we appointed Council Member Greg Miller to be an Excelsior representative. We anticipate that those two representatives and representatives from Greenwood and Shorewood will attend the meeting. We set no preconditions for the meeting. The participants can decide whether it should be open or closed, led by a mediator, or not, with or without staff. As an additional attempt to resolve the current dispute and as an additional incentive to partidpate in the Blue Ribbon Panel, Excelsior would like you to consider the following proposal. We believe that all member cities in the Joint Powers Agreement have the following common objectives: . Obtain excellent public safety services as a top priority for each community . Obtain excellent public safety services at an affordable cost . Provide a Joint Powers Agreement that is acceptable to all member cities In recognition of these objectives, Excelsior extends the following offer: . Enclosed is a check in the amount of $6,250 for restoration of full police services for the final quarter of 2004. This amount represents one-fourth of Excelsior's $25,000 budget reduction for 2004 and therefore provides funds to allow full services from the SLMPD for the remainder of 2004. By cashing the check, we understand that the SLMPD will restore full service to Excelsior for 2004. 4/::-CJb . . Excelsior will provide a one-time budget supplement of $26,159 for 2005. This coupled with the SLMPD budget resolution 2004-38 for $416,400 that was passed on August 30th by the Excelsior City Council provides the funds necessary to fully fund the SLMPD budget for 2005. The $26,159 payment does not raise the baseline budget above $416,400, it is intended as a one-time budget supplement for the year 2005. This offer is contingent upon the following: . Acceptance of the Excelsior SLMPD budget resolution 2004-38 passed by the Excelsior City Council on August 30th for $416,400. . Restoration of full police services for Excelsior for the last quarter of 2004 through all of2005. . Successful completion of the Blue Ribbon Panel process. Successful completion is defined as discussing the issues identified by the panel members and making consensus recortunendations to the four city councils regarding those issues. Successful completion does not require that the consensus recommendations be implemented by the city councils. . . Presumably, the Blue Ribbon Panel will make consensus recommendations that will allow Excelsior move the baseline budget to the required level of $442,559. In the event that the Blue Ribbon Panel process fails or that the recommendations made by the Blue Ribbon Panel are not implemented by the four City Councils, the baseline budget for Excelsior would remain at $416,400 as defined by the Excelsior SLMPD budget resolution 2004-38. At this time, Excelsior insists on retaining the one right provided in the current JP A that protects all cities from long-term financial distress, namely, the ability to approve a lower level of funding for the SLMPD budget. . Contracting with a consulting firm to analyze the current Joint Powers Agreement from top to bottom and to make recommendations to improve the Joint Powers Agreement between member cities. The consulting firm would be selected and directed by the Blue Ribbon Panel and would address all issues identified by the Blue Ribbon Panel in addition to other issues the consulting firm may recognize. This provides a truly objective view of the JP A from a neutral third party, the consulting firm, in order to resolve the current dispute and to help the Blue Ribbon Panel arrive at consensus recommendations. The cost of this contract would be equally shared by the four member cities. . Excelsior views the success of the Blue Ribbon Panel as a crucial element in resolving the current dispute. We make this enhanced offer as a gesture of good will and a gesture of financial support so that we can begin to resolve our outstanding issues and achieve the JPA common objectives outlined above. The Excelsior City Council recognizes that the additional payments outlined above will be a financial burden for Excelsior and will further strain Excelsior's long term financial situation, however, we also believe that these are necessary steps to move aggressively toward resolution of the current dispute. This proposal gives all parties strong financial incentives to enter into discussions to identify issues for all four cities and to produce sound recommendations for the four city councils to consider. All member cities have expressed sincere desire to discuss the issues regarding the Joint Powers Agreement; this proposal removes any financial barriers from participating. We view all elements of this proposal as essential elements to resolve the current dispute. 2 . . We would view support for this proposal as support for the long-term viability of the Joint Powers Agreement and we would view the lack of support for this proposal as a corresponding lack of support for the long-term viability of the Joint Powers Agreement. We strongly encourage all cities to accept this proposal. ~ & Council Member Bob Bolles ~?111- Coun' e er Greg Miller Sincerely, Excelsior City Council ~~ Counc ember TIm Caron ~ '" .) CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works Ifr' September 9, 2004 MEMORANDUM TO: FROM: . DATE: ' RE: Approve Revised Plans and Specifications, Authorize Advertisement for Bids County Road 19 Improvement Project On August 23rd, 2004, the Shorewood City Council, as the lead agency for the County Road 19 Improvement Project, rejected the bids received. This action was taken by the City Council, based upon recommendations from Hennepin County. Council may recall that the bids received for the project were 28.7 percent over the budgeted amount for the project. Representatives from the City, County, and consultant group have analyzed the bids to determine if any cost cutting measures can be made to reduce the cost of construction. Bid items that were inordinately high were the excavation costs, costs for hauling material off site, and the asphalt prices. Therefore, the County has directed WSB to perform the following revisions to the plan set: . Revision Reduce the granular sub-base by 8 inches on the County Road pavement sections. Pet EP AlMPCA standards; allow the contractor to utilize soils that are under the levels of specific contamination levels to be utilized under im ervious areas. Revise type of oil utilized in pavement 'sections. Revise type of bituminous wear course. Result Reduces volume of excavation, volume of material to be hauled off site, and amount of backfill material re uired. Reduces vohime of contaminated material to be hauled off site, and amount of backfill required. Reduces cost of bituminous. This same measure was erformed on Smithtown Road. An alternative to theMN/DOT State Aid Standard has been ro osed and a roved. Table 1 ft ~~ PRINTED ON RECYCLED PAPER it lOA Mayor and City Council Accept P &S - Authorize Ad for Bids - County Road 19 Project September 9, 2004 Page 2 of2 The "footprint," retaining walls and visual items of the project remain unchanged. Staff could not include the plans with this memo, due to the fact that the final revisions to the plans are still being completed. Since items are consistent with the previous set of approved plans, Staff is recommending that the Council approve the revisions, as documented in this memorandum, such that publications deadlines can be met. Scheduline: The County has proposed the following revised schedule for the project: . Project Bidding. . . . .. . . . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . . . .. . . . . .. . . . . . . . . .. . . . . . . . . .. . . . .. .09/24/04 to 10/20/04 . Open Bids. . . . . . . . . . . . . . . .. .. . . . . . .. . . . . .. . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .. .. . . . . . .. . . . ..10/20/04 . . Award Project.......................................................................... ...10/25/04 . RIW Fully Acquired. ....... ..... ........ ..... ..... ... ......... ................. ..........11/04/04 . Begin Construction............................. ........ ............................... ...11/08/04 . Stage I-Phase 1 Construction (Pond Construction/Foundation Removal).. .. .. ..12/03/04 . Stage I-Phase 2 to Stage 4 Construction Completion............................. ..04/15/05 to 10/31/05 . Final Road Construction Completion. . . . . . . .. . . . . . . . . . . . .. . .. .. . . . . . . .. .. . . . . . . .. . ... .11/15/05 . Final Landscape Completion... ........ ... ....... ..... ........ .... ..... ... .... ... ..... ..04/27/06 As noted above, bids are to be opened on October 20, 2004, at the Shorewood City Hall. . It should also be noted that plans will also be revised to include a bid item for the building and foundation removal of that portion ofthe shopping center that is currently under eminent domain proceedings. This revision was directed by Hennepin County, since the right of way negotiations for the owners of the shopping center have not proceeded in a timely manner. The County has stated that this item has been added to insure that the project will be able to proceed on the revised time schedule. Since this parcel is within the City of Tonka Bay, demolition and right of way costs for this parcel are to be paid for by Hennepin County. Recommendation Staff is recommending approval of the resolution that accepts the revised plans and specifications and authorizes advertisement of bids for the County Road 19 - Smithtown Road Improvement Project.