081406 CC Reg AgP
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 14,2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Lizee
Turgeon _
Callies
Wellens
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, July 24,2006 (Att.- Minutes)
B. City Council Work Session Minutes, July 24, 2006 (Att.- Minutes)
C. City Council Regular Meeting Minutes, July 24,2006 (Art.- Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Art.- Claims List)
B. Staffing - Appointing the 2006 Primary and General Election Judges (Art. - Deputy
Clerk's memorandum, Resolution)
C. Adopt the 2006 S-l Supplement to the Code of Ordinances for the City of Shorewood
(Art. - Deputy Clerk's memorandum, Ordinance, Resolution)
D. Authorizing Submittal of the 2006-2007 Winter Trail Activities Permit (Art. - City
Administrator's memorandum)
E. Conditional Use Permit (Art. - Planning Director's memorandum, Resolution)
Applicant: St. John's the Baptist Catholic Church
Location: 5425 Covington Road
F. Accept Final Improvement for Arbor Creek Subdivision (Art. - Engineer's
memorandum, Resolution)
CITY COUNCIL AGENDA - AUGUST 14,2006
PAGE 2 OF 3
G. Cooperative Agreement with City ofChanhassen for water system interconnection (Art.
- Director of Public Works' memorandum)
H. Authorizing Traffic Restrictions for Broms Boulevard (Art. - Engineer's memorandum,
Resolution)
I. Authorizing Traffic Restrictions for County Road 19 (Art. - Director of Public Works'
memorandum, Resolution)
J. Health Maintenance and Wellness Program (Art. - Staff memorandum)
K. Authorize Eddy Station Roof Replacement (Art. - Director of Public Works
memorandum)
L. Authorize Amesbury Well House improvements (Att. - Director of Public Works
memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. REPORTS AND PRESENT A TIONS
A. Report by Tom Skramstad on Lake Minnetonka Conservation District marters (Art.-
Report)
6. PUBLIC HEARING
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held August 8, 2006
B. Authorize Expenditure of Funds for Drinking Fountain at Eddy Station (Art. - Director
of Public Works' memorandum)
C. Authorize Advertisement of Bids for Badger Field Lighting (Art. - Director of Public
Works' memorandum)
8. PLANNING - Report by Representative
9. GENERAL/NEW BUSINESS
A. Approval of the Proposed 2007 Budget for the South Lake Minnetonka Police
Department (Art. - Administrator's memorandum)
B. Approval of the Proposed 2007 Budget for the Excelsior Fire District (Art. -
Administrator's memorandum)
10. ENGINEERING/PUBLIC WORKS
CITY COUNCIL AGENDA - AUGUST 14, 2006
PAGE30F3
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
B. Mayor & City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
Executive Summary
Shorewood City Council Regular Meeting
Monday, 14 August 2006
Agenda Item #3A:
Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This item approves the list of Elections Judges to officiate at the Primary
Election on September 12,2006, and the General Election on November 7, 2006. Some
of the judges will work only the Primary Election or only the General Election. Many of
the judges work a ~- day shift. A resolution is provided for Council approval.
Agenda Item #3C: This item approves an Ordinance to enact and adopt the first supplement
to the Shorewood City Code Book which has been provided by American Legal
Publishing Corporation. The first supplement includes all ordinances passed since the
recodification in 2004, through Ordinance No. 421 passed February 27,2006. This item
also includes a resolution approving a summary publication of the Ordinance.
Agenda Item #3D: Three Rivers Park District allows the City to use the Lake Minnetonka
LRT Regional Trail in winter months subject to a Winter Trail Activities Permit. Staff
has prepared the permit application; the activities listed on the 2006-2007 permit are
unchanged from last winter.
Agenda Item #3E: At its last meeting, the City Council directed staff to prepare a resolution
with findings of fact, approving a revised conditional use permit for St. John's Cemetery
of the Resurrection. The revision allows them to construct a maintenance building in a
different location than an earlier approval. A draft resolution is included in your packet.
Agenda Item #3F: Staff is recommends final acceptance of the public improvements
constructed for Arbor Creek Addition, subject to receiving record drawings from the
developer. A resolution is attached for consideration.
Agenda Item #3G: The City is currently in the midst of a bid process to commence with the
interconnection of the Woodhaven Well Water District to the City of Chanhassen's
municipal water system, to supply the thirty-five homes within this district. In addition to
the installation of pipes, vaults and demolition of the existing building and well, a
cooperative agreement is needed between the Cities of Shorewood and Chanhassen to
outline costs and responsibilities for operation and maintenance of the interconnection.
In summary, the City of Shorewood is to pay a one-time fee of $230,000 to the City of
Chanhassen. This fee covers infrastructure costs of trunk mains, water towers, and wells
to supply the system. This fee is comparable to the fee the City of Shorewood charged
#'"
l': t PRINTED ON RECYCLED PAPER
....
Executive Summary - City Council Meeting of 14 August 2006
Page 2 of 4
the City of Victoria for interconnection to the Boulder Bridge - Badger Field water
system several years ago. Payment for the fee has been proposed on or by September 30,
2006. This fee will be funded by bond proceeds for the up coming bond issue. The
agreement also states that the water rate to be charged, will be the rate charged to the City
of Chanhassen residents, based on volume used. Staff is recommending approval of a
resolution which authorizes the Mayor and City Administrator to enter into a Cooperative
agreement with the City of Chanhassen for Municipal Water Services.
Agenda Item #3H: On May 9, 2005, City Council authorized City Staff to make traffic
control changes to Radisson Road. To discourage cut-through traffic from the high
school, the traffic control changes included installing additional signs restricting turning
movements onto Broms Boulevard during peak hours. The first sign prohibits right turns
from Old Market Road to Broms Boulevard between 2 PM and 5 PM, Monday through
Friday. The second sign will prohibit west-bound traffic on Broms Boulevard from
crossing Old Market Road during the same time frame. Since this is regulatory, Council
must adopt a resolution establishing the restrictions. A resolution is attached for
consideration.
Agenda Item #3I: A subject at many City Council meetings has been the proposed restriction
of right hand turns from the southbound County Road 19 traffic onto Westbound
Smithtown Road. As the City Council is aware, this restriction of "No Right Turn on
Red" was recommended by the City Council, to encourage a portion of "cut through"
traffic to remain on County Road 19. This item formalizes the posting and allows the
South Lake Minnetonka Police Department to enforce the restriction.
Agenda Item #3J: The Wellness and Health Reimbursement policy was reviewed at the
budget work-session on August 7, 2006, and at that time, the Council indicated their
support. This policy would allow employees to covert a maximum of 2 hours of
accumulated sick leave to a reimbursement of up to $40 for health and wellness related
activities each month. The Council is requested to formally approve this policy with a
simple motion.
Agenda Item #3K: A number of months ago, the shingles at Eddy Station sustained severe
wind and hail damage. Staff has obtained quotes and is recommending award of the
contract to Today's Exteriors, Inc. for removal and replacement of the shingle roof and
appurtenances at Eddy Station.
Agenda Item #3L: Ofthe various improvements within the previous water bond issue,
included were improvements to the Amesbury Well House exterior. Staff has been
soliciting quotes from contractors for re-siding, re-roofing, and the addition of eaves to
the structure. At the time for publication of this item, Staff was still waiting for all of the
quotes for the project to arrive. Staff has been assured that quotes would be delivered
Monday morning, August 14th. In the interest of time, staff would still like to proceed
with this item, if the quotes received on Monday are favorable. If so, this item will be
relocated from the Consent agenda to the Engineering agenda for Council's
consideration.
Executive Summary - City Council Meeting of 14 August 2006
Page 3 of 4
Agenda Item #5A: Lake Minnetonka Conservation District (LMCD) Representative Tom
Skramstad will provide a report on LMCD activities.
Agenda Item #7 A: A representative will be present to report on the August 8, 2006, Park
Commission meeting.
Agenda Item #7B: The Parks Foundation made a motion to donate $500 towards the
installation of a drinking fountain at Eddy Station, if the installation was competed by
August 31, 2006. The fountain suggested is a wall mounted fixture that, if approved,
would be installed on the west side of Eddy Station, under the covered pavilion area.
Staff is working on the order for a fountain, and obtaining quotes for the installation of
the fountain by a licensed plumber. Details for pricing are not yet available. In the
interest of time, staff is requesting that an authorization for expenditure of funds, not to
exceed $5,000 from the Capital Improvement Program (CIP) be approved. The 2006-
2010 CIP has scheduled up to $12,000 for such improvements.
Agenda Item #7C: The 2006-2010 Capital Improvement Program (CIP), has scheduled
rehabilitation of the lighting system for the Badger Football Field. Staff has reviewed the
system with our electricians on retainer - Egan Electric. They have strongly recommended
that the system be replaced. The system proposed includes:
. (4) 60-foot poles spaced two on each side of the existing field
. Upgrade the electrical service and controls to 200 Amp Service
. New luminaries to be installed to provide a 25 foot candle light distribution
. 7 day - 24 hour time clocks/control systems shall be provided, as specified.
It is estimated that the improvement for this field will be $90,000. This is double the $45,000
original slated for rehabilitation project in the CIP. Currently, the Park Capital Improvement
Fund has an estimated amount of $150,000. Despite the fact that this will substantially
impact the fund balance, the need for the lighting system is only going to increase. The Park
Commission has reviewed the concept, and has approved a recommendation to move forward
with the project. A resolution that approves plans, specifications, and engineers estimate,
and authorizes advertisement for bids, is recommended for approval. If approved, the project
will be funded by the Park Capital Improvement Fund.
Agenda Item #9A: Council reviewed the proposed 2007 budget for the SLMPD at its work
session on August 7. The proposed budget would require a 4.8% increase above the
current baseline in revenue from the cities. All four city councils need to agree on the
proposed budget, or there will be a default increase tied to the local Consumer Price
Index (CPI) of approximately 3.5%. SLMPD is also proposing additional services that
would include animal control beginning in 2007, and the Council indicated that it would
favor this addition as a basic service of the SMLPD provided that all of the other cities
also approved the proposal.
Staff recommends that the Council approve the proposed 2007 budget for the SLMPD,
for which Shorewood's obligation would be $815,762. It is also recommended that
Council approve the proposed additional services including animal control if all of the
other member cities approve them.
Executive Summary - City Council Meeting of 14 August 2006
Page 4 of 4
Agenda Item #9B: Council reviewed the preliminary 2007 budget for the EFD at its July 10
regular meeting. It had no revisions to suggest that the EFD Board consider to its
proposed budget. The EFD Board made a very slight change in the proposed budget at
its July 26 meeting, and recommended that the member cities' councils approve it. The
2007 budget is an 8.6% increase over the 2006 budget, and a 5.7% increase over the re-
estimated budget for 2006. Shorewood's share of the budget in 2007 will be 41.27%, a
full percentage point less than for 2006; Shorewood's payment would be $572,691.
Approval by at least three of the member cities will put the proposed budget into effect.
As of August 10, Greenwood and Tonka Bay have approved it. Deephaven and Excelsior
are scheduled to consider it on August 21. Staff recommends that Council approve the
Proposed 2007 Budget of the Excelsior Fire District.
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, JULY 24, 2006
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
5:30 P.M.
MINUTES
1. CONVENE SPECIAL CITY COUNCIL MEETING
Mayor Love called the meeting to order at 5:30 P.M.
A.
Roll Call
Present.
Mayor Love; Councilmembers Callies, Lizee,
Absent:
None
B.
B. Review Agenda
the
Without objection from Council, Mayor Love proceeded
2.
INTERVIEW CANDIDATES
PARK COMMISSION
APPOINTMENT TO THE
There was no other
to the Park Commission:
The following candidate was interviewed for
A. 5:30 p.m.
2. OTHER
3.
the City Council Special Meeting of July 24, 2006, at 5:45
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
1#2A I
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JULY 24, 2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 6:00 P.M.
A. Roll Call
Present:
Mayor Love, Councilmembers Callies,
Dawson; Finance Director Burton; and
Wellens; Administrator
Absent:
none
B.
Review Agenda
SENIOR COMMUNITY
RE: FUTURE FUNDING
for the meeting.
Without objection from Council, Mayor Love proceeded
2.
FRIENDS
SOUTHSHORE CENTER
Administrator Dawson stated there had been
staffs of the five South cities,
with regard to SCS's and the
stated it had been
funding from the
support Southshore
$27,322 by 2009.
Community Services (SCS),
Friends of the Southshore Center
SCS to the Southshore Center. SCS
for several years. SCS proposed levels of
from $16,500 to $69,355, by 2009 to
payment would increase from $6,500 to
to $13,4 11.
Director for SCS, was present this evening to review SCS's
the Director of the Southshore Center, and Bob
to discuss who should be responsible for long-term Southshore
a discussion that must take place amongst all five cities.
Ben Withhart stated Center had been very successful, and it had exceeded expectations
during its ten-year He stated SCS services were originally provided at the former Excelsior
High School for ten years. It then moved to Mount Calvary Lutheran Church until the
current Southshore Center had been constructed.
Mr. Withhart explained SCS had received general funds from the five cities when it was located at the
high school. Then there had been a period of time when SCS services had been funded entirely through
funds the cities received from the federal Community Development Block Grant (CDBG) program and
other organizations. Approximately five years ago CDBG funds basically became unavailable. Therefore,
SCS was now asking for the five cities to increase their contributions so they would entirely fund the
SCS services, as it had done years before.
1#2B I
CITYOF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
July 24, 2006
Page 2 of 4
Mr. Withhart stated he had met with the Greenwood Council, and it had suggested the five cities meet
during the next year to discuss the current funding allocation formula. He commented the information
used to determine the formula was approximately 20 years old. He offered to convene and moderate the
meeting.
Mr. Withhart stated the Friends had contributed significantly to the construction cost of the Southshore
Center. The Friends also assumed responsibility for operating and maintaining the Center. He
commented SCS had assisted the Friends with its fundraising efforts.
Bob Gagne stated he was a City resident and had been a member of the \r;;RMs Board during its entire
existence. He stated the Friends had maintained the Center as had been:flgreed upon. It had replaced a
stove for a cost of $4,500; it had replaced one of the seven air conditHmCHrS for a cost of $8,000; it had
painted the building; and it had landscaped around the building'IH;The*~;Hwere seven furnaces in the
Center, and the Center's roof and carpeting were getting close to n~~ding tdlli~;.rRplaced. He commented
the Friends' combined fund balance of $50,000 (which wasgfliped;.through f4n~raising efforts) would
not be sufficient to cover a number of major repairs.
Councilmember budget was overspent by more than $5,000
through June 2006. a balance of $4,000. Therefore, the Friends
would need to raise over to break even. She explained rental income
was down 17%, c4stodial exp down 39%, and custodial expenses for daily
operations and general maintenan were up 61 in comparison to 2006 budgeted amounts. She then
explained SCS turned over respol1sibility for rental coordination to the Friends (this was currently
being QO\ie by volunteers). xpense for .that responsibility would need to be funded by the Friends.
cities, and funds raised by the
at over $700,000 when it was
Gagne explained the building was built by
Friends (its funds equaled $100,000). He noted
originally built; it was now appraised at $1,250,000.
Gagne stated that only Shorewood had
been built. The Shorewood Public Works
support when something wasn't functioning
maintenance since it had
an<:J provided the maintenance
Gagne asked Council to
maintenance in addition to
for building operations and
Turgeon we~~I~p to explain Mlincome from rental of the facility had flat-lined, and was averaging
approximately :~~tr1900 annuall ii9ver the last three years; 48% - 51 % of that income had come from one
renter. She commel1tCH<:J August,i~eptember and November had historically proven to be the least revenue-
generating months.
Turgeon reviewed the st~tistics regarding the congregate dining program costs per participant. She stated
there were a number of fee-based programs conducted at the Center. The Center did not receive any
income from those programs, yet the Friends funded the building expenses incurred as a result of those
programs.
Turgeon stated the five cities had not been responsible for maintenance, operations, programming or
staffing of the Center or any other costs, expenses or capital investments relating to the Center, as
specified in the Cooperative Agreement.
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
July 24, 2006
Page 3 of4
Turgeon acknowledged all five cities had been generous with their support of the Center. She then asked
the cities include all of the costs incurred to keep the Center functioning when they determine how they
are going to financially support Southshore Center.
Turgeon stated the Friends did not have the materials or experience to aggressively promote the Center as
a "community center" versus just a "senior center".
In response to a question from Councilmember Callies, Councilmember Turgeon explained she thought
the cities should consider either allocating some portion of the proposed increase to SCS for building
maintenance or contribute an additional amount to cover building mail1t~twnce expenses. She also
suggested that the cities could consider assuming responsibility f~w;the building operations and
maintenance; if the proposed increase comes to fruition (she comme~t~~III~f;~. cities would be paying 85%
of the expenses by 2009). She noted the Friends' budget had $14,00;Q;llvail<:r,*1~for capital improvements.
Mayor Love stated he strongly agreed the five cities need to.~~tenl1ine if theYffl~l1t to continue to be a
supportive partner; and if so, they need to examine how;tp sustain the Center. (]:()uncilmember Lizee
concurred, and she stated the Center had been an asset.
Mr. Withhart stated he either had met or was scheduled td1meet withal1;but one of the He stated he
appreciated many of Council member Turgeon's concerns. H~i;~JA<pilstatedhe supported suggestion to
have the cities fund major capital repairs and replacements for th~iRWlding, which Administrator Dawson
had identified as a possible option. He the CooperativefNg~eement seemed appropriate at the
time it was entered into; things had the last ten yea~~~;~~d the agreement should be
revisited. He stated he hoped the cities SCS prqwided (including the outreach
program and management of the dial-a-ride value.
Mayor Love
that approach
community to
services, much in the
of the Center.
Mayor Love stated there
Administrator
energy, and it was
available for expenses.
the Friends believed they were running out of
alternatives that would increase the funds
of participating in the fund-raising efforts.
the should return to operating out of a school or
eliminating the operating and maintenance costs. He stated the
revenues. He commented the existing building could
Wellens's solution was very creative. He stated from his perspective
to a charitable service, rather than the responsibility of the
He believed the community should be responsible for providing the
it was responsible for providing recreational facilities.
Discussion ensued the demographics of the current population, and how the demographics would
evolve over the upcoming years.
Mr. Withhart stated the church facility had not been conducive to operating a good program.
Participation rates had dropped because some individuals were uncomfortable going to a church other
than their own for those services. He then stated the participation rates increased after the building had
been built and occupied. He stated he would discourage relocating to a church.
Councilmember Callies stated the members of the Parks Foundation were also tiring of their fund-raising
efforts, and she did not have a solution to the problem. She stated the spirit of volunteerism was not an
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
July 24, 2006
Page 4 of 4
effective means for ongoing-maintenance of an organization; it was much easier to raise money for new
endeavors or needs than it was for on-going operations.
Mr. Withhart stated all the senior centers in the area SCS worked with were owned by municipalities,
with the exception of the Gillespie Center. Those cities also reimburse SCS for part of the staffing costs
for the centers.
Councilmember Callies questioned why the Center was built if the senior population was as low as it
was. Councilmember Turgeon stated she thought the population had declined, and she did not foresee it
. .
mcreasmg.
Mayor Love questioned if Councilmember Turgeon was suggesting
Turgeon stated the Long Lake center had been closed.
be closed. Councilmember
Mayor Love stated the cities must get together to determine
and if so, determine how to ensure that would happen.
to
Center functioning;
Mr. Withhart stated the congregate dining numbers{tha~JRf~pped a't;~1l the centers theWfNere involved
with. He stated at the centers where the congregate dining;p~f;lgram W~~still operationalHan attempt was
made to coordinate it with home-delivered meals to achie~~liffmjnomies of scale. He then stated the
Hennepin County suburban population was one of the fastesttg,tjf;l;wing in the country; not in terms of
percentages, but in terms of quantity. There{{fNfffe more seniors ir\~~~'lrban Hennepin County than there
were in Anoka, Washington, and Dakota coun~iy~;C9mbined; and moryt~1;t<l.n in Ramsey County.
Councilmember Turgeon stated a challenge fotifpe Cet\.~~t:ln't~fto detepnine how to attract the 62 - 65
years-old age groups to the Center. Councilmem~ffr ~~{~ee qUY~rl~nrd if the Center could partner with
Community Education, etc. Lind<JJI?rybylo exp~~ined there were efforts underway to
evaluate potential organiz~tions. Prybylo stated there was a changing trend
between those seniors and future seniors.
4.
to have a session with the other four cities convened
and maintenance.
There was consensus
through SCS,
3.
Lizee moved,
2006,6:45 P.M.
Adjourning the City Council Work Session Meeting of July 24, 2006,
5/0.
Christine Freeman,
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 24, 2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:00 P.M.
A. Roll Call
Present.
Mayor Love; Councilmembers Callies,
Dawson; Associate Attorney Mayeron;
Nielsen; Director of Public Works
Administrator
Planning Director
Acting City
Absent:
None
B.
Review Agenda
Lizee moved, Turgeon seconded, ApprovingHtl1,~~genda as
passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, July 10; 2006
Callies moved, Lizee seconded, Approving the City Council Regular Meeting Minutes of July 10,
2006, as Amended, in Item 9.A., Page 9, Paragraph 5, Sentence 1, change "Councilmember Wellens
questioned if there were systemic problems, as there were five years of significant maintenance and
operational expense increases." to "Councilmember Wellens noted that the EFD had existed for
five years; and given the significa~t budgeting errors and variances, he questioned if there were
systemte;problems in governance thatneeded to be addressed." Motion passed 5/0.
'!, ,;. ~'
~.' . City Council Work Session Minutes, July 10,2006
Callies moved,'~~t~~on secoy~'ed, Approving the City Council Work Session Meeting Minutes of
July 10, 2006, as A;W;'P,I!ded,.;,n Item 3, Page 4, Paragraph 5, Sentence 1, change "Councilmember
Wellens stated using;~~tlf~ange for Mr. German's purpose would allow the SLMPD personnel to
meet the concealed-cafc)ty permit holders. It was also a source of revenue." to "Councilmember
Wellens stated using the range for Mr. German's purpose would allow the SLMPD police officers
to meet the concealed-carry permit holders, and that could be useful for public relations between
citizens and officers. He went on to state concealed carry existed, and Council needed to accept the
reality and shift its' paradigm. He then stated the point was not concealed carry, but whether or
not Council wanted citizens to have easy access to training, as it had done for the SLMPD police
officers. Use of the firing range would elevate the seriousness of carrying a concealed weapon to
trainees. He also stated that service could be offered to constituents at no cost, and it could very
likely become a source of revenue. The firing range should not be regarded as an exclusive club,
but as a public facility that the public had funded; and Council should consider giving the public
access. Mayor Love stated he did not think the question with regard to the use of the firing range
1#2C I
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 2 of 10
for concealed-carry permit training was a referendum of the concealed carry law." Motion passed
5/0.
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
Mayor Love reviewed the Items on the Consent Agenda.
Wellens moved, Turgeon seconded, Approving the Motions Contained~Pi!.lle Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Staffing - Liquor Store Staffing
C. Adopting RESOLUTION NO. 06-0~~Hr~~ Resol.,~ion Accepting (J~nng~;Order No.
1, Accepting the Crescent Beach, (JulN'~lt~ Replaf')~ptent Project a..JJ Authorizing
Final Payment, City Project No. 05-13."
D. Adopting RESOLUTION ,NO. 06-050, "A Resom~~~n Accepting the Christmas Lake
Road Culvert Replacemeritll~~~j~ct and Authorizi*g Final Payment, City Project
No. 05-12."
E. Community Rec. Resources (C~) 2Q,Qo'Fir~mmJJ(~econd Quarter Report
Motion passed 5/0.
G.
F.
Road
Time
Echols
4960 Suburban Drive
4.
MATTERS
THE FLOOR
This was discussed after Item 11.B
Mayor Love stated he had spoken with Deputy Chief Nieling and understood there had been two
complaints the weekend of July 22 - July 23, 2006, with regard to smoke emissions. The call reports
stated Mr. Quast's outdoor wood-burning furnace was cold which indicated it had not been used recently.
The assessment by Police and Fire was the smoke emissions were coming from recreational fires. Love
asked the neighborhood residents to continue to report their complaints, and Council and Staff would
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 3 of 10
continue to monitor the complaints. He stated the Planning Commission would review the nuisance
ordinance as it related to smoke emissions at its meeting on August 1, 2006.
Steven Pahl, 24860 Smithtown Road, stated he had additional information that he had compiled with
regard to Mr. Quast's type of outdoor wood-burning furnace. He stated would leave it for Staff.
Colette Theis, 5650 Christopher Road, stated she had not felt it was appropriate to call 911 over the last
week to report the smell of smoke. Mayor Love stated calling 911 was the appropriate way to contact the
SLMPD; it was the only way the complaints could be documented. Directon1Hi~l~en suggested the public
request the SLMPD when calling 911, because over the weekend the E~i~lreceived one of the complaint
calls and responded with a firefighter crew. Love stated the complai@il;tY\lUld explain to the dispatcher
the reason for the call.
David Cooley, 24725 Smithtown Road, stated if Mr. Quast waskmly using his fulVil;~ce for heating water
it could have cycled off, which could have been the reasqtithe furnace was cold.l\Iiliyor Love stated it
was "stone" cold. Administrator Dawson related that MiIVLQuast he was currentJ1y;;~~il1g electricity
for hot water.
Administrator Dawson noted the EFD report stated the furnace~~$cold and clean.
Shirley Bergslien, 24785 Smithtown Road, st~~~~lill;~as approximatel~;l~~nty minutes from the time she
had smelled smoke before a 911 complaint olifl;ha~nR~I~~placed. She~mt~d she and her daughter had
walked to the corner and by the time they g~F there;F~~I.Rirection otlthe smoke had changed. Ms.
Bergslien stated she was tired all the time, and h~thu~R~hdfem~~~~~pevery day. She was going to take
her husband to the doctor becau~~she was de~ply concerned about his health. She
commented how much being abJieto have the windows open when there were no
apparent smoke
responded to smoke emissions complaint calls
been smoke in the air, but Mr. Quast's furnace
residents were welcome to come to the Council
and the Planning Commission was going to review the
He also stated Mr. Quast was making improvements
concerns.
he
5.
A.
of Park Commissioner Judy Farniok
Judy Farniok was not at the meeting to receive a plaque of appreciation and recognition for her
two years of service as a Park Commissioner. On behalf of the Council and the residents of Shorewood,
Mayor Love thanked former Park Commissioner Judy Farniok for her service. The plaque would be
mailed to Ms. Farniok.
6. PUBLIC HEARING
None.
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 4 of 10
7. PARKS
There was no report given.
8. PLANNING - Report by Representative
Commissioner Woodruff reported on matters considered and actions taken at the July 18, 2006, Planning
Commission meeting (as detailed in the minutes ofthat meeting).
A. Conditional Use Permit
Applicant: St. John the Baptist Catholic: !~fi~~fih
Location: Cemetery of the Resurrectiqn, 555SGqvington Road
Director Nielsen stated in January 2003, St. John the Bapti~t!Cathplic Church reG~~0ed a conditional use
permit approving a master plan for the Cemetery of the IN:~surrection, located at 54BPCovington Road.
The property was zoned R-IA, Single-Family Reside~~~~~1iThe original plan included;t~~~fi?~struction of
two mausoleum structures and a new maintenance buj~~~ff.F' L~~~!Kear St. John'sm'fls granted an
amendment to its C.U.P. that included one mausoleum strtlyt/Jrt~npa new maintenance building. The
mausoleum was currently under construction and church r!4m~sentatives had applied for another
amendment to its C.U.P. relative to the maiQ,t.!4nance building.
Nielsen then stated the original maintenance o~ildi**H~~t .to be locatedh~~pthe northwest corner of the
cemetery's looped driveway. The applicant nO'NPropos~p;tQ.!locate thepuilding on the south end of the
loop. The revised plan showed a somewhat largeri;buil~~#g(jQlinj.RR'~than the original (24' x 24'). He
noted the first amendment would hayg;pequired sit~;,fllteration, but the second amendment
would not. He noted the structure wO'ijld be removed from the property.
Nielsen went on to
maintenance building as
ample
report for tn!4;previously approved C.U.P. characterized the
twoTpar garage. The revised plan was essentially an
to provide adequate storage for maintenance
in height and very residential in character. The
low area that was very well screened from surrounding
recommended approving the C.U.P. amendment.
Turgeon moved,
Approving the
Resurrection for St.
Directing Staff to Prepare a Resolution with Findings of Fact
Regarding a Storage Building at the Cemetery of the
Baptist Catholic Church, 5555 Covington Road. Motion passed 5/0.
B. Zoning Text Amendment - Amending R-C Zoning District to Include Self-Storage
Facilities by Conditional Use Permit
Director Nielsen stated Items 8.B through 8.G were all related. He explained over the last several months
the Planning Commission had been reviewing the commercial zoning districts in the City's zoning
ordinance. The original effort focused on updating the C-3, General Commercial District. He noted the
C-2 District had been eliminated after its allowable land uses had been incorporated into the C-3 District
allowable land uses. He then explained when the Commission reviewed the C-l, Neighborhood
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 5 of 10
Convenience Commercial District as part of the C-3 District update process, it determined the C-1
District was outdated and not needed; the R-C, Residential/Commercial District served as a transition
between residential districts and higher intensity districts, such as commercial. The C-3 District was
adequate in terms of commercial zoning. Therefore, the Commission incorporated the C-1 District and
the previous C-2 District allowable land uses into the C-3 District allowable land uses.
Nielsen went on to explain there were two properties that were currently zoned C-l that would need to be
rezoned as a result of the proposal to eliminate the C-l District. The properties were: 19545 State
Highway 7 (a Shurgard-owned property); and 21445 State Highway 7 (a CilYrp~\1ed property).
Turgeon moved, Lizee seconded, Approving ORDINANCE N~;;a2~ln"An Ordinance Amending
Section 1201.19 (R-C, Residential/Commercial District) of thei~horew()()~ Zoning Code to Include
Self-Storage Facilities as a Conditional Use." Motion passed 5/0.
C.
Zoning District Amendment - Rezoni~g\the Property at
from C-l to R-C, Residential Comm~Ji~i.al
Highway 7
Wellens moved, Callies seconded, Approving ORDINANmE N@.423, "An Amending
Section 1201.09 Subd.2. of the Shorewood Zoning Code (tl"~ii~horewood Zoning Map) to Rezone
the Property at 19545 State Highway 7 ft;mn C-l, Neighborh(j(j~i~onvenience Commercial District
to R-C, Residential/Commercial District."dl\:\UUi.m1 passed 5/0.
D. Zoning District Amendment- Rezoning the Property at 21445 State Highway 7
from C-l to R-IA/S, Single-Family Residential/Shoreland
Turgeon moved, Wellens seconded, Approving ORDINANCE NO. 424, "An Ordinance Amending
Section 1201.09 Subd.2. of the Shorewood Zoning Code (the Shorewood Zoning Map) to Rezone
the Property at 21445 State Highway 7 from C-l, Residential/Commercial District to R-IA/S,
Single-Family Residential/Shoreland." Motion passed 5/0.
Zoning Text Amendment. - Eliminating the C-l, Neighborhood Convenience
Commercial Zoning District
E.
1
Liz€e md~+~r'1;~allies second~~!tAppr~~ihg ORDINANCE NO. 425, "An Ordinance Amending the
Shorewood ~()I,'li.ng Code to ~Hwinate the C-l, Neighborhood Convenience Commercial District."
Motion passedt~mt
{'-i....:....... :.:
F. zo~~~~IIW)~~~I~mendment - Updating the C-3, General Commercial District and
ChangiQig:its Designation to C-l, General Commercial District, and Changing the
Design3ition of the C-4, Commercial Service District to C-2, Commercial Service
District
Turgeon moved, Lizee seconded, Approving ORDINANCE NO. 426, "An Ordinance Amending the
Shorewood Zoning Code to Update the C-3, General Commercial District, and Revise its
Designation to C-l, General Commercial District, and to Revise the Designation of the C-4, Service
Commercial District to C-2, Service Commercial District."; and Adopting RESOLUTION NO. 06-
051, "A Resolution Authorizing Publication of a Summary of Ordinance No. 456." Motion passed
5/0.
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 6 of 10
G. Zoning Text Amendment - Updating the General Provisions Section of the Code to
Reflect the Amendments to the R-C, C-l, C-2, C-3 and C-4 Zoning Districts
Wellens moved, Turgeon seconded, Approving ORDINANCE NO. 427, "An Ordinance Amending
the Shorewood Zoning Code General Conditions Section to Change References of C-3, General
Commercial District and C-4, Service Commercial District to C-l, General Commercial District
and C-2, Service Commercial District." Motion passed 5/0.
9. GENERAL/NEW BUSINESS
Mayor Love thanked the Planning Commission for its efforts.
A. Park Commission Appointment
Lizee moved, Callies seconded, Approving
Appointment of Josh Trent (through
Commission." Motion passed 5/0.
"A Resolution Making the
City of Shorewood Park
A.
Accept Bids and Award
Lane Improvement and
Teal Circle, and Mallard
No. 02-02
10. ENGINEERING/PUBLIC
Lizee moved,
Bid and Awarding
and Appurtenant
for Drive, Teal Circle, and
work been opened and tabulated on July
for an amount of $1,053,042, compared to the
Acting City Engineer
Mallard Lane road
19, 2006. The low
Engineer's estimate
Gurney
Council
watermain installation portion of the project,
using the special assessment process defined under
construction costs were $40,518 less than the
preliminary assessment roll.
accepting the successful low bid of $1,049,854 from Northwest
Adopting RESOLUTION NO. 06-053, "A Resolution Accepting
for Wedgewood Drive, Teal circle, and Mallard Lane Improvements
Project No. 02-02." Motion passed, 5/0.
In response to a question from Mayor Love, Acting City Engineer Gurney stated the work would begin as
soon as the contract had been processed, with the goal to start in fall of 2006.
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 7 of 10
B. Update on Traffic Counts for Country Club Road, Lake Linden Drive, and
Yellowstone Trail
Acting City Engineer Gurney stated traffic counts were taken on Country Club Road, Lake Linden Drive,
and Yellowstone Trail approximately every three years because the roads were designated Municipal
State Aid (MSA) roads. He stated counts had been taken on May 29 - May 30,2002 and again on June 3
- June 4, 2002; he noted school was still in session when the counts were taken. Count had been taken
again on May 1 - May 4, 2006, which was also during the school year. He the counts were taken
after the majority of the work on the County Road 19 and intersection had been
completed.
Gurney explained for each of the roads the counts depicted a
Country Club Road traffic counts decreased between 24% - the
decreased between 19% - 26%; and Yellowstone Trail count~:qecreased
from 2002 to 2006. The
Linden Drive counts
- 19%.
Gurney then stated Staff was continuing to work with :-W:~nnepin
traffic on Country Club Road, which would subsequetiti)Ht~~~ce
right turns on red from County Road 19 onto Smithtown Roaq;
of
prohibiting
Councilmember Turgeon stated she was
commented the traffic speed appeared to
observed traffic not stopping for the stop
Drive. She suggested Staff contact the
buses up Lake Linden Drive then onto
a decrease in traffic. She
speed, and she had frequently
Trail and Lake Linden
drivers not drive the empty
Councilmember Lizee
concern with traffic
posted speed;
She suggested a meeting
and Staff be to
safety .
the in traffic volume. She did have great
exercised with regard to trying to change the
speed could possibly be adjusted upward.
Chief Litsey, Council representatives,
of traffic regulations, traffic volume, and
Turgeon, Director Brown stated it had been quite some
on those roads. He then stated Staff would schedule that
In response to a
with Hennepin
read sign would be
stated he had also
Turgeon, Administrator Dawson stated he had spoken
Director Jim Grube. Mr. Grube had assured him the no-turn-on-
although he did not provide any specific date for the installation. Dawson
the SLMPD with regard to the informal traffic monitoring of the roads.
Councilmember Callies questioned if community service officers could be used to monitor traffic.
Administrator Dawson explained only a sworn officer can issue a ticket. Callies stated the presence of
community service officers could slow the traffic down.
Mayor Love supported Councilmember Lizee's suggestion for a neighborhood meeting with Chief
Litsey, Staff and Council representatives would be an appropriate place to begin discussion with regard
to increased enforcement of traffic regulations. He stated Chief Litsey had explained saturation patrolling
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 8 of 10
worked the best in areas where the same travelers used the roadways; it was not as effective in areas
when there was a diverse group of travelers.
Shirley Bergslein, 24785 Smithtown Road, expressed her concern with regard to the traffic at the
intersection of County Road 19 and Smithtown Road and onto Country Club Road. She stated there are
many times traffic does not stop as it should.
Margaret Henke, 24335 Yellowstone Trail, stated she did not think enforcing the speed limits would have
an impact on traffic volume. She observed a tremendous amount of traffic on the roads as it
makes it way to Highway 41. She questioned why one of the roads closed to thru traffic.
Mayor Love explained many road accesses to Highway 7 had
Although he understood there were problems with sight lines on
obligation to ensure emergency vehicles had easy access to t\wiaref1,s.
the last number of years.
the City also had an
Cities
In response to a question from Ms. Henke, Director
Insurance Trust had ruled emergency vehicles
Mayor Love then stated the majority of complaints he
traffic related. He noted it was the first had the
He stated Council was willing to discuss for calming
during his tenure as Mayor were
to review traffic-count reports.
the area.
Steven Pahl. 24860 Smithtown Road, stated
Smithtown Road intersection, traffic was
alternatives. He traffic
suggested the
weight. He
extremely difficult
Trail.
the County Road 19 and
Trail as there were limited
the project was completed. He
greater than a certain size and
light at Eureka Road and Highway 7, it was
thereby forcing traffic down Yellowstone
Mayor Lo~~lstatedltH~m1m~ka one for MnDOT, although Council was very aware
of the};Rf,We. DirectorB~!~tfl objective was to limit access points to State trunk
high~ay~m?f 1 - 1 Y2 milest~ft~rt, was to limit the number of access point to Highway 7.
Chanhasse~l;l.h~d attempted t9l!have a light installed at the intersection of Highway 7 and
Minnewashfal:fI~~tway five yeaml ago. explained before a traffic signal could be installed on a
trunk highway,t~!~ij~tification ~~port was required and certain legal conditions must be satisfied with
regard to traffic volijm~and t~~ffic conditions. MnDOT determined Minnewashta Parkway did not have
sufficient traffic volurn~m!(!l;le intersection to justify a traffic light be installed. Within the following
year, Shorewood approaql;l~d MnDOT about the possible installation of a traffic light at the Eureka Road
and Highway 7 inters~,0tion. MnDOT stated, based on the Minnewashta Parkway study results, the
Eureka Road intersection would not satisfy the traffic volume requirements, and therefore declined the
request.
Mayor Love stated there were only two controlled accessed points onto Highway 7 in the area - Highway
41 and Rolling Acres Road. He asked Director Brown if the City could approach MnDOT with the regard
to the volume of residents seeking a controlled access to Highway 7 in the morning.
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 9 of 10
Director Brown explained an origin destination study had been conducted at the intersection of Highway
41 and Highway 7. As part of the study license plate numbers were recorded at the intersection of
Smithtown Road and Country Club Road, and at the intersection of Highway 7 and Highway 41. The
study results identified that 44% of the traffic on Country Club Road was cut-thru traffic; cars would go
south on Country Club Road and travel east on Highway 7 beginning at Highway 41 during rush hour.
The feasibility study for the County Road 19 intersection project identified 38% - 40% of the traffic on
Country Club Road continued south on Highway 41. There was no expectation that traffic pattern would
change because Highway 41 was the logical route to take to Eden Prairie. What could possible change as
a result of the reconfiguration of the County Road 19 intersection and the. .W1>Ht~~p-on-red sign to go west
on to Smithtown Road, was traffic would be encouraged to continuefil.l1l'south on County Road 19 to
reach Highway 7.
Director Brown also explained the volume of commercial vehiq}e thoser?l:ldways would probably
not change. The roadways were designated MSA roads; therlffdi!ty truck restrictibn~,could not be placed
on them. He commented it was very difficult and costly toXi:5rnove the MSA c1assificaJiqn from a road.
David Cooley, 24725 Smithtown Road, stated he ,tHtV~~~iiJ~ose r~~~s during his cd~pilite to work;
traveling those roads to reach Highway 41 was a logical r?~~rf.tlcy would also like to have the traffic
volume reduced on Smithtown Road. He understood restrictiO){l.~.F~n not be placed on MSA roads; but
maybe by appealing to traveler's emotions~?d. consciences by PP~Wlg signs that designate there were
children in the neighborhood and please travektnYiposted speed, traff1Ci~peed would subside.
Mayor Love asked Administrator Dawson, onil?,ehajf0fjm~-m){l.cil, to s9tWdule a neighborhood meeting
with Chief Litsey, Council representatives, andrStaff.iWithin:tli~Hny~t30 days. The meeting could be
conducted in the Council Chambers..
C. Appr~Nni~ilans, Sp'~Hlfications and.~~timates and Authorize Advertisement of Bids
for Wootl>>~N~n/Ch~nhassen Interconn~fJt, City Project 05-11
Acting City Engineer Gurney stated the W oodhaven system was served by the W oodhaven well. The
well house. arid controls had reached the end of their service life. Even if the well system would be
completlfdteconstructed, it would probably not provide adequate fire flow protection. He then stated the
exten~ionofthe well system within the boundary of Shorewood was not feasible due to the length of the
project and costs associated with such a project.
Gurney then sta~~~:#le City haqi~eached an agreement with Chanhassen that allowed the City to connect
the Woodhaven sy~t~m.with ~p~mhassen's water system. The connection would provide adequate fire
protection within ther;/tNi~~~haven system. He commented the interconnection would consist of
approximately 425 feet O~lyight-inch watermain.
Gurney explained the estimated construction cost for the interconnection was $135,000. The existed
Woodhaven well would be demolished under a separate contract, and the estimated demolition costs
would be $20,000 - $40,000. He noted the City would contract with a certified testing firm to prepare a
report evaluating the existing building for the presence of hazardous materials, as required by the MPCA.
Gurney stated Staff recommended approving a resolution that approved the plans, specifications, and
estimate ands authorized advertisement of bids.
CITY OF SHOREWOOD COUNCIL REGULAR MEETING
July 24, 2006
Page 10 of 10
Turgeon moved, Callies seconded, Adopting RESOLUTION NO. 06-054, "A Resolution Approving
Plans, Specifications and Estimates and Authorizing Advertisement for Bids on the Chanhassen
Interconnection/Woodhaven Well Project, City Project No. 05-11." Motion passed, 5/0.
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
scheduled for July
budget for 2007. He
to discuss the City's draft
Administrator Dawson stated there was an SLMPD Coordinating
25, 2006, at 11 :00 AM. with the primary purpose of discussing the
also stated there was a Council Work Session scheduled for
operating budget.
B. Mayor & City Council
the West
Mayor Love stated there was an EFD Board meeting
Side Station.
Love also stated the Excelsior Firefighters Relief
commented he had received positive from
efforts and Council's efforts to inform fundraiser.
appeared to be a success. He
regarding the firefighters'
Councilmember Turgeon thanked Bonnie
donated the mulch around the public safety
and Landscape, who
put the mulch in.
12. ADJOURN
the~~gular City Council Meeting of July 24, 2006,
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
PAYABLESAPPROVALS
For 08/14/06 Council Meeting
Prepared by~d
Michelle T. Nguy,
Reviewed by: ~
Bonnie Burton, Fin
Date: ~
, S . Accounting Clerk
Date:
e Director
Approved by: Date:
Craig awson, City Administrator
:if 3 Ii
PAYROLL APPROVALS
For 08/14/06 Council Meeting
Prepared by:'7llJi 7 ~ Date: ---f/id~0
Michelle T. N guy , r. AccountIng Clerk
Approved by:
Crai
Date:
Reviewed by:
Bonnie Burton, P'
Date:
wson, City Administrator
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
July 31,2006
cc:
Mayor and City Council
Jean Panchyshyn, Deputy Clerk~}\J
Craig W. Dawson, City Administrator/Clerk ~
Resolution Appointing 2006 Primary and General Election Judges
TO:
FROM:
RE:
Several individuals have expressed their desire to serve as an Election Judge for the 2006
Elections. Occasionally, Elections Judges are not able to work due to unforeseen circumstances.
When this occurs, replacement judges are sought out and asked to fill in. Typically, there are
between 7-10 Election judges working in the polling place. Some of the judges work all day and
many work half days.
The attached resolution approves the list of Election Judges to officiate at the Primary Election
on September 12,2006 and the General Election on November 7,2006, and provides the Deputy
City Clerk the authority to assign other individuals to serve as an Election Judge, if needed.
COUNCIL ACTION
Approval of a Resolution Appointing the 2006 Primary and General Election Judges.
*,t>
" t PRINTED ON RECYCLED PAPER
....
CITY OF SHOREWOOD
RESOLUTION NO. 06-
A RESOLUTION APPOINTING
2006 PRIMARY AND GENERAL ELECTION JUDGES
WHEREAS, the Deputy City Clerk has submitted for approval a list of election judges to
officiate at the Primary Election on September 12, 2006, and the General Election on November
7,2006; and
WHEREAS, said list includes those individuals who have agreed to serve as an Election
Judge; and
WHEREAS, the Deputy City Clerk has the authority to add additional Election Judges if
needed to conduct the 2006 Primary and General Election;
NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council hereby
approves the list of election judges, attached hereto and made a part hereof as Exhibit A, to
officiate at the 2006 Primary and General Elections.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
14th day of August, 2006.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
Resolution No. 06-
Exhibit A
City of Shorewood
2006 Primary and General Election Judges
First Name
Last Name
Address
City
State
Betty J. Andersen 27400 Pine Bend Shorewood MN
Susan Anderson 25500 Park Lane Shorewood MN
Michael Barga 26305 Oak Leaf Trail Shorewood MN
Damaris Berkey 5940 Christmas Lake Rd. Shorewood MN
Priscilla Bottiger 26705 Edgewood Road Shorewood MN
Ro bert Bottiger 26705 Edgewood Road Shorewood MN
Karen Boynton 6155 Riviera Lane Shorewood MN
Tena Brandhorst 27225 Smithtown Rd Shorewood MN
Jenny Brown 4560 Enchanted Point Mound MN
Marlys Bucher 5490 Manitou Lane Shorewood MN
Mary Ann Chinander 23955 Clover Lane Shorewood MN
Beverly Conklin 4970 Devonshire Circle Shorewood MN
Susannah Dodson 19265 Shady Hills Rd Shorewood MN
Tom Geng 4530 Enchanted Drive Mound MN
Eugene German 5925 Eureka Rd Shorewood MN
Darlene Gertz 28125 Boulder Circle Shorewood MN
Bruce Gniffke 5995 Ridge Rd Shorewood MN
Valorie Gregerson 5735 Howards Point Shorewood MN
Nikki Hedtke 5490 Manitou Lane Shorewood MN
Jo Hermann 20765 Radisson Inn Rd. Shorewood MN
Jeanette June 25930 Wild Rose Ln Shorewood MN
James Kendrick 22830 Murray St. Shorewood MN
Lois (Lorrie) Kocemba 2841 Cavell Ave So. St. Louis Park MN
Carla LaBore 4445 Enchanted Point Mound MN
Audrey Larson 4385 Enchanted Point Mound MN
Mathew Lasky 19610 Excelsior Blvd. Deephaven MN
Jody Laughlin 5665 Howards Point Road Shorewood MN
Shirley Leebens 23825 Smithtown Road Shorewood MN
Gordon Levack 5610 Harding Lane Shorewood MN
Elizabeth Littlefield 24775 Glen Road Shorewood MN
Sandra Louis 19860 Waterford Court Shorewood MN
Elaine Love 5390 Barrington Way Shorewood MN
Floyd Lovelette 5460 Howard's Point Road Shorewood MN
Anita Lynn 5435 Wedgewood Dr. Shorewood MN
Rod Macpherson 19925 Waterford Ct. Shorewood MN
Jill Majestic 5840 Eureka Road Shorewood MN
Herman Markowitz 19685 Waterford Ct. Shorewood MN
Pam McDavitt 21125 Christmas Lane Shorewood MN
Resolution No. 06-
Exhibit A
City of Shorewood
2006 Primary and General Election Judges
First Name
Last Name
Address
City
State
Pamela McDonald 4695 Lagoon Drive Mound IMN
Jerry Noack 19965 Waterford Court Shorewood MN
Kathleen Noren 5760 Christmas Lake Rd Shorewood MN
Cori 0' Connor 26955 Marsh Pointe Court Shorewood MN
Eleanor Ogin 5440 Gideon's Lane Shorewood MN
Terry Paetzel 19625 Excelsior Blvd. Shorewood MN
Carol Paulsen 27585 Woodside Rd Shorewood MN
Norma Peterson 4755 Regents Walk Shorewood MN
Jack Raby 4695 Fatima Place Shorewood MN
Jean Raby 4695 Fatima Place Shorewood MN
Frank Reese 6200 Chaska Road Shorewood MN
Zack Rockers 5975 Boulder Bridge Lane Shorewood MN
Virgil Smeltzer 19600 Waterford Court Shorewood MN
Rose Smeltzer 19600 Waterford Court Shorewood MN
Kathleen Snyder 5985 Eureka Rd Shorewood MN
Barbara Spannaus 5885 Minnetonka Dr. Shorewood MN
Jane Stein 5995 Glencoe Road Shorewood MN
Millie Trebnick 25550 Park Lane Shorewood MN
Marjorie Yaeger 5445 Timber Lane Shorewood MN
Ruth Zimmer 5685 Howards Point Rd Shorewood MN
- 2 -
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
July 31, 2006
RE:
Mayor and Council Members
Jean Panchyshyn, Deputy Clerk ~
Craig W. Dawson, City Administrator/Clerk c!)
CITY CODE BOOK SUPPLEMENT S-1
TO:
FROM:
On November 22,2004, Council adopted Ordinance No. 409, which approved the Municipal
Code Book recodification provided by American Legal Publishing and the League of Minnesota
Cities. With this recodification, the Code Book was current through Ordinance No. 401 passed
on February 23, 2004.
The first supplement to the Code Book has been provided by American Legal Publishing. The
first supplement includes all Ordinances passed since Ordinance No. 401, through Ordinance
No. 421, which was passed on February 27, 2006. The attached Exhibit A provides an outline of
the sections of the Code Book that have been updated with this first supplement.
The Municipal Code Book is available on the City's web site in a searchable format, by a link to
American Legal Publishing Corporation.
Council Action
Adoption of an Ordinance to enact and adopt the 2006 S-1 Supplement to the Shorewood City
Code Book, provided by American Legal Publishing Corporation; and
Adoption of a Resolution approving a summary publication of said Ordinance.
#'"
....J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE ENACTING AND ADOPTING THE 2006 S-l SUPPLEMENT TO THE
CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD MINNESOTA
WHEREAS American Legal Publishing Corporation of Cincinnati, Ohio, has completed the first
Supplement to the Code of Ordinances of the City of Shorewood, which contains all
ordinances enacted since the 2004 Code Book recodification, through Ordinance No. 421
dated February 27,2006; and
WHEREAS, it is the intent of the Shorewood City Council to accept these updated sections, as
outlined in the attached Exhibit A, in accordance with the changes of the laws of the State
of Minnesota;
NOW THEREFORE the City Council of the City of Shorewood, Minnesota, ordains:
Section 1. That the first supplement to the Code of Ordinances of the City of Shorewood as
submitted by American Legal Publishing Corporation of Cincinnati, Ohio, is hereby
adopted.
Section 2. This ordinance adopting the 2006 S-1 Supplement to the Code of Ordinances shall
take effect upon publication in the City's official newspaper.
ADOPTED BY THE CITY COUNCIL of the City of Shore wood, Minnesota, this 14th day of
August, 2006.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
REMOVE OLD PAGES
Title Page
105-3, 105-4
201-1 through 202-4
610-5 through 610-8
SHOREWOOD, MINNESOTA
Instruction Sheet
2006 S-1 Supplement
ADOPTING ORDINANCE
TITLE 100: ADMINISTRATION
TITLE 200: BOARDS AND COMMISSIONS
TITLE 600: PUBLIC SAFETY
INSERT NEW PAGES
Title Page
1,2
105-3, 105-4
201-1 through 202-4
610-5 through 610-8
TITLE 1100: FLOOD PLAIN AND WETLAND DEVELOPMENTS
1101-1 through 1101-12
1101-1 through 1101-26
TITLE 1200: ZONING AND SUBDIVISION REGULATIONS
1201-1, 1201-2
1201-17 through 1201-22
1201-39 through 1201-48
1201-63 through 1201-70
1201-85, 1201-86
1201-99 through 1201-102
1201-111, 1201-112
1201-119 through 1201-136
1201-149, 1201-150
1201-167, 1201-168
1201-175, 1201-176
1201-179,1201-180
1301-1, 1301-2
TITLE 1300: MUNICIPAL FEES
1201-1,1201-2
1201-17 through 1201-22
1201-39 through 1201-48
1201-63 through 1201-70B
1201-85, 1201-86
1201-99 through 1201-102
1201-111,1201-112
1201-119 through 1201-136B
1201-149, 1201-150
1201-167,1201-168
1201-175, 1201-176
1201-179,1201-180
1301-1 through 1301-10
Exhibit A
2
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3,4
9,10
19 through 26
5,6
9,10
21,22
scv 3/2006
Shorewood - Instruction Sheet
PARALLEL REFERENCES
INDEX
INSERT NEW PAGES
3,4
9,10
19 through 26
5,6
9, 10
21,22
REMOVE OLD PAGES
1301-1 through 1301-6
1301-9, 1301-10
scv 5/06
SHOREWOOD, MINNESOTA
Instruction Sheet
2006 S-l Replacement Pages
TITLE 1300: MUNICIPAL FEES
INSERT NEW PAGES
1301-1 through 1301-6
1301-9,1301-10
CITY OF SHOREWOOD
RESOLUTION NO. 06-
OFFICIAL SUMMARY OF ORDINANCE NO. 428
The following is the official summary of Ordinance No. 428 approved by the City
Council of the City of Shore wood, Minnesota, on 14 August 2006:
An Ordinance Enacting and Adopting the 2006 S-1 Supplement to the Code of
Ordinances for the City of Shorewood, Minnesota which contains all ordinances enacted
since the 2004 Code Book recodification, including Ordinance No.'s 402 - 421.
A printed copy of the Ordinance is available for inspection by any person at the Office of the
City Clerk.
ADOPTED BY THE CITY COUNCIL of the City of Shore wood, Minnesota, this 14th day of
August, 2006.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
August 3,2006
RE:
Mayor and City Council Members
Craig W. Dawson, City Administrator~
The Lake Minnetonka LRT Regional Trail (formerly the Southwest LRT
Regional Trail) Winter Use Permit
TO:
FROM:
Three Rivers Park District manages the Regional Trail Corridor. The Lake Minnetonka LRT
Regional Trail (formerly named the Southwest LRT Regional Trail) runs through the Shorewood
community. The Three Rivers Park District requires that cities maintain the Trail during the
winter (November 15 through March 31) for specific activities listed on their Winter Use Permit.
Staff has prepared the 2006-2007 Winter Use Permit application with the following activities
being identified as allowable during the winter within the Shorewood portion of the Regional
Trail: hiking, biking, snowshoeing, cross-country skiing, pet walking, and horseback-riding.
These activities remain unchanged from last year.
RECOMMENDATION
Staff recommends that the City Council authorize the submission of the Winter Use Permit
for 2006-2007 to Three Rivers Park District.
#'"
'..J PRINTED ON RECYCLED PAPER
$3D
THREE RIVERS PARK DISTRICT
REGIONAL TRAIL SYSTEM
2006-2007 WINTER USE PERMIT
Name of City
Shorewood
City Hall Phone 952-474-3236
Phone
952-474-3236
Contact Person Craig W. Da\vson
Regional Trail From through the City of Shorewood to
Authorized 2006-2007 Winter Activities hiking, biking, snow shoe i fig, cross country
skiing, pet walking and horseback riding
Regional Trail From
Authorized 2006-2007 Winter Activities
to
Regional Trail From
Authorized 2006-2007 Winter Activities
to
Regional Trail From
Authorized 2006-2007 Winter Activities
to
Authorization is hereby requested from the Park District Board of Commissioners to use portions
of the Regional Trail Corridor for winter use activities between November 15, 2006 and March 31,
2007, as determined by each municipality within guidelines set forth herein on District property
located within individual City boundaries.
It is understood and agreed that approval from the Park District Board of Commissioners is
contingent upon the following conditions:
. The City agrees to defend, indemnify, and hold harmless the Park District, its officials,
officers, agents, volunteers, and employees from any liability, claims, causes of action,
judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting
directly or indirectly from any act or omission of the City, its respective contractors, anyone
directly or indirectly employed by the, and/or anyone for whose acts and/or omissions they
may be liable for related to the winter use of the Regional Trail Corridor. If City maintains
general liability insurance at the time this permit is issued, City shall provide the Park District
with a Certificate of Insurance, naming Three Rivers Park District as an additional named
insured.
. The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping,
sanding, packing, trash pick-up, and sign replacement, between November 15, 2006-March 31,
2007. The City further agrees to immediately address all safety issues on or adjacent to trails.
. The City will provide signage at locations approved by the Park District, notifying the public of
authorized winter activities within its city limits; activities may include, but are not limited to,
hiking, biking, snowmobiling, cross-country skiing, snowshoeing, or pet walking. Winter use
signs must be installed by the City at designated locations prior to November 15, 2006 and
removed by the City no later than April 15, 2007. These signs are totally the responsibility of
each municipality.
. Snowmobiling is not allowed on asphalt trails. Permitted use for snowmobiles will be limited to
direct crossing and/or in areas where the snowmobile trail is kept from running on paved trails
and bridges. If snowmobiling is permitted, cities must take steps to keep snowmobiles from
damaging paved trails, bridges and other property.
. The City agrees to enforce rules and regulations established by the municipality as part of its
request for a Winter Use Permit.
. The City agrees to repair all trail surface damage that occurs as a result of winter trail activities
and/or maintenance, including, but not limited to, bituminous!concrete repair, bridge deck
repair, grading or adding aggregate pursuant to guidelines established by the Park District.
. The City agrees that winter trail use will be available to all persons, regardless of residence.
Each City is required to submit its annual permit requests, including proposed rules and
regulations, by September 22, 2006, after which the Park District may take up to 45 business days
to process. Each permit request must be submitted as a result of formal City Council action, with
accompanying verification, agreeing to the terms and conditions outlined by the Park District's
Winter Use Permit. It should be further understood that no winter activity will be allowed on
segments ofthe Regional Trail Corridor where municipalities do not request and receive permits.
The Park District reserves the right to terminate a permit at any time, if the conditions set forth
herein are not followed.
Signed:
Date:
Title:
(Authorized Representative ofthe City)
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION AMENDING A CONDITIONAL USE PERMIT
FOR THE EXPANSION OF ST. JOHN THE BAPTIST CHURCH'S CEMETERY OF
THE RESURRECTION AND APPROVING THE CONSTRUCTION OF A
MAINTENANCE BUILDING
WHEREAS, St. John the Baptist Church (Applicant) proposes to build a maintenance
building at the Cemetery of the Resunection, located at 5425 Covington Road; and
WHEREAS, the property is legally described as:
"Cemetery of the Resurrection and Cemetery of the Resurrection Second Addition,
Hennepin County, Milmesota.
WHEREAS, the Shorewood Zoning Code allows cemeteries in residential zoning
districts by conditional use pennit (C.u.P.) subject to certain conditions; and
WHEREAS, on 27 January 2003, the City Council granted the Applicant a conditional
use permit approving a master plan for the future development of the cemetery (see Shorewood
Resolution No. 03-007, on file at the Shorewood City Hall); and
WHEREAS, the approved master plan for the cemetery included the future construction
of a maintenance building on the property; and
WHEREAS, St. John's Church has revised its plans for the size and location of the
proposed maintenance building and has requested an amendment to its Conditional Use Permit;
and
WHEREAS, the request was reviewed by the City Planner and his recommendations
were duly set forth in a memorandum to the Planning Commission, Mayor and City Council,
dated 13 July 2006, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a Public Hearing was held and the Applicant's
application reviewed by the Shorewood Planning Commission at its regular meeting on
18 July 2006, the minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at its regular
meeting on 24 July 2006, at which time the Planner's memorandum and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
::It 3. t
FINDINGS OF FACT
1. The Applicant proposes to construct a maintenance building as illustrated on Exhibit A,
attached.
2. The proposed maintenance building will be one story in height, measures 30' x 30', and
will replace the existing maintenance building located on the property.
CONCLUSIONS
A. The proposed use of the property is consistent with its current zoning and with the
Shorewood Comprehensive Plan.
B. Shorewood Resolution No. 03-007, approving a conditional use permit for the Cemetery
ofthe Resurrection is hereby amended, subject to the following:
1. The site shall be developed in accordance with the conditions imposed as part of
Resolution No. 03-007.
2. The proposed maintenance building shall be constructed in the location shown on
Exhibit A.
3. The proposed maintenance building shall be consistent with or better than the
character of the existing maintenance building.
C. The City Clerk shall provide St. John the Baptist Church with a certified copy ofthis
resolution for purposes of recording with the Hennepin County Recorder.
D. This resolution must be recorded within 30 days of the Applicant's receipt of a certified
copy hereof.
ADOPTED BY THE CITY COUNCIL ofthe City of Shore wood this 14th day of August,
2006.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
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...VI. C
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
FROM:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
Steve Gurney, City Engineer.fl;:;R/
August 14, 2006
TO:
DATE:
RE:
Accept Improvements for Arbor Creek Addition
The Arbor Creek Addition is a five lot subdivision located west of Grant Lorenz Road (see Attachment
1). Improvements for the development included the installation of a sanitary sewer system, a storm
sewer system, road improvements, and trail improvements.
The project has been completed in accordance with the approved plans and specifications. In
accordance with the development agreement, the developer's engineer has provided a letter stating the
improvements have been completed according to the approved plans and specifications (see
Attachment 2).
In accordance with the development agreement, the developer has posted an Irrevocable Letter of
Credit covering 150% of the anticipated costs of the improvements. Included in the original Letter of
Credit was an amount for replacement trees and establishment of turf in disturbed areas. The tree
replacement plan will be implemented this fall, and the disturbed areas have recently been re-seeded.
Therefore, we will be reducing the Letter of Credit to $32,250, which is 150% of the amount ofthe
remaining work (anticipated to be $21,500).
A two-year warranty bond has been provided by the developer's contractor equal to the amount ofthe
public improvements.
Recommendation
Staff is recommending approval of the resolution which accepts the public improvements for Arbor
Creek Addition, subject to the developer providing mylar record drawings.
A resolution is attached for your consideration.
4""
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RESOLUTION NO. 06-
A RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS
IN THE PLAT OF ARBOR CREEK ADDITION
WHEREAS, on July 18, 2005 the City of Shorewood entered into an Agreement
with Brenshell Homes, Inc. for the development of certain property known as Arbor Creek
Addition; and
WHEREAS, Paragraph 2 of said Development Agreement provided for the
Developer to construct and install certain enumerated improvements within the plat of said
property, which improvements included installation of a sanitary sewer system, a storm sewer
system, road sub grade and surfacing and trail subgrade and surfacing; and
WHEREAS, Paragraph 16 of said Development Agreement provided for such
improvements to be subject to a final inspection by the City Engineer; and
WHEREAS, Paragraph 17 of saidpevelopment Agreement provided for the
conveyance of said improvements to the City by the Developer and for the acceptance by the City
of such improvements; and
WHEREAS, the developer has completed construction and installation of the
sanitary system, storm sewer system, road subgrade and surfacing and trail subgrade and
surfacing; and such improvements have been inspected by the City Engineer and found to be in
compliance with the applicable plans and specifications, and
WHEREAS, the Developer is desirous of conveying said improvements to the
City and the City is desirous of accepting said improvements from the Developer.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the City hereby accepts from the Developer the sanitary sewer system, storn1
sewer system, road improvements and trail improvements in the plat of Arbor Creek Addition.
2. That the Developer shall provide to the City record drawings.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of August, 2006.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 11, 2006
RE:
Authorization for the Mayor and City Administrator to Enter into a Cooperative
Agreement with the City ofChanhassen for Municipal Water
The City is currently in the midst of a bid process to commence with the interconnection of the
Woodhaven Well Water District to the City of Chanhassen's municipal water system, to supply the
thirty-five homes within this district. Attachment 1 is a location map showing the subject area to be
served. The bid opening for performing the interconnection is tentatively scheduled for August
23rd, 2006, at 10:00 a.m.
In addition to the installation of pipes, vaults and demolition of the existing building and well, a
cooperative agreement is needed between the Cities of Shorewood and Chanhassen to outline costs
and responsibilities for operation and maintenance of the interconnection. Over the past six months,
Staff has been working with representatives from the City of Chanhassen on a draft cooperative
agreement. An agreement has been prepared, and has been included as Attachment 2 to this
memorandum.
In summary, the City of Shorewood is to pay a one-time fee of $230,000 to the City of Chanhassen.
This fee covers infrastructure costs of trunk mains, water towers, and wells to supply the system.
This fee is comparable to the fee the City of Shorewood charged the City of Victoria for
interconnection to the Boulder Bridge - Badger Field water system several years ago. Payment for
the fee has been proposed on or by September 30,2006. This fee will be funded by bond proceeds
for the up coming bond issue.
The agreement also states that the water rate to be charged, will be the rate charged to the City of
Chanhassen residents, based on volume used. Chanhassen does state that water usage for this
district shall be subject to any watering restrictions that may be put in place within the City of
Chanhassen.
#'..
t t PRINTED ON RECYCLED PAPER
....
Mayor and City Council
Cooperative Agreement - Chanhassen
August 11, 2006
Page 2 of2
The agreement also stipulates that the water rate to be charged, will be the rate charged to the City
of Chanhassen residents based on volume used. The agreement also states that water usage for this
district shall be subject to any watering restrictions that may be put in place within the City of
Chanhassen.
Each municipality will be responsible for all maintenance and operation of items located within
their respective corporate boundaries. This is standard practice for most cooperative utility
agreements.
Through this process, staff has examined the rehabilitation and or replacement costs for the well
over the expected service life of a new well. The analysis indicates that it is more cost effective to
obtain service from the City of Chanhassen, then to proceed with a rehabilitation project. It is
worth noting that the Minnesota Department of Health has mandated that the well be reconstructed,
or abandoned.
Recommendation
Staff is recommending approval of the resolution, which authorizes the Mayor and City
Administrator to enter into a Cooperative agreement with the City of Chanhassen for Municipal
Water Services.
A resolution is attached for your consideration.
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JOINT POWER AGREEMENT
BETWEEN
THE CITY OF CHANHASSEN
AND
THE CITY OF SHOREWOOD
THIS AGREEMENT is entered into between the CITY OF CHANHASSEN, a
Minnesota municipal corporation ("Chanhassen") and the CITY OF SHOREWOOD, a
Minnesota municipal corporation ("Shorewood"), hereinafter collectively referred to as
the "Cities."
RECIT ALS
A. Shorewood has a failing well that serves 35 single family residential
dwellings in Shorewood.
B. The most economical means of providing water service to the 35 homes in
Shorewood is for Shorewood to abandon the well serving the homes and for Chanhassen
to provide water service to the homes.
C. Minn. Stat. S 471.59 authorizes two or more governmental units to enter
into agreements to jointly or cooperatively exercise any power common to the contracting
parties or any similar power.
NOW, THEREFORE, the Cities agree as follows:
1. PURPOSE. This Agreement shall establish the responsibilities of the
Cities for the construction, maintenance, ownership, and operation of a water
improvement project to serve property in Shorewood.
2. IMPROVEMENT AND PROJECT COSTS. Shorewood shall prepare
plans and specifications for a water improvement project to connect the subject property
to the Chanhassen municipal water system. Shorewood include in the plans a single
meter to measure the water provided to the subject properties. Chanhassen will review
and approve the plans prior to solicitation of bids. Shorewood shall solicit bids or quotes
to contract the project and award a construction contract. City of Shorewood shall
abandon the existing well.
4. OWNERSHIP AND MAINTENANCE. Upon completion of the
improvement project each party shall own and maintain the portion of the project located
within its corporate boundary.
ATTACHMENT 2
122242vOl
RNK:12/06/2005
1
5. CONNECTION CHARGES. Shorewood shall pay a fee of $230,000 for
connecting to the Chanhassen municipal water system. Payment shall be
made in full on or before September 30, 2006.
6. WATER USAGE. Chanhassen shall bill Shorewood for the water used
by the subjected properties. Usage of water in Shorewood shall be subject to the same
usage rules imposed upon Chanhassen residents including sprinkling regulations. Billing
shall be on a monthly or quarterly basis in accordance with Chanhassen policies. The
water usage rate charged Shorewood will be the same rate charged Chanhassen residents.
Upon receipt of a bill, Shorewood shall remit payment to Chanhassen within thirty (30)
days.
Dated:
,20_
CITY OF CHANHASSEN
BY:
Thomas A. Furlong, Mayor
AND
Todd Gerhardt, City Manager
Dated:
,20_
CITY OF SHOREWOOD
BY:
Its Mayor
AND
Its Administrator/Clerk
122242v01
RNK: 12/06/2005
2
CITY OF SHOREWOOD
RESOLUTION NO. 06-_
A RESOLUTION AUTHORIZING THE MAYOR
AND CITY ADMINISTRATOR TO ENTER INTO A COOPERATIVE
AGREEMENT WITH THE CITY OF CHANHASSEN FOR
MUNICPAL WATER SERVICES
WHEREAS, the Woodhaven Well, located at 6140 Apple Road, has reached it's
service life; and
WHEREAS, The most economical means of providing water service to the 35 homes
within the W oodhaven Well service district is for Shorewood to abandon the W oodhaven Well
and for Chanhassen to provide water service to this district.
WHEREAS, Minnesota State Statute S 471.59 authorizes two or more governmental
units to enter into agreements to jointly or cooperatively exercise any power common to the
contracting parties or any similar power.
WHEREAS, a Cooperative Agreement between the City of Shorewood and the City
of Chanhassen for the City of Chanhassen to provide municipal water service to the City of
Shorewood for a specified service area,
WHEREAS, City Council has reviewed said Cooperative Agreement and found it to
be in order.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. That the Mayor and City Administrator, on behalf of the City of Shorewood, are
hereby authorized to enter into the Cooperative ("Joint Powers") Agreement,
attached hereto as Exhibit A, with the City of Chanhassen, for providing
municipal water services.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
14th day of August, 2006.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Steve Gurney, City Engineer/~~
(/?4/
August 14, 2006
TO:
FROM:
RE:
Traffic Restrictions for Broms Boulevard
On May 9,2005 City Council authorized City Staff to make traffic control changes to Radisson Road,
as recommended by staff. To discourage cut-through traffic from the high school, the traffic control
changes included installing additional signs restricting turning movements onto Broms Boulevard
during peak hours.
The approximate locations of the two new signs are shown on the attached drawing. The first sign
prohibits right turns from Old Market Road to Broms Boulevard between 2 PM and 5 PM. The second
sign will prohibit west-bound traffic on Broms Boulevard from crossing Old Market Road between 2
PM and 5 PM. Both restrictions would be in place Monday through Friday.
Since this is regulatory, Council must adopt a resolution establishing the restrictions.
Recommendation
Staff is recommending approval of the resolution that establishes traffic restrictions on Broms
Boulevard at Old Market Road between 2 PM and 5 PM, Monday through Friday. A resolution is
attached for your consideration.
#'~
~ ~ PRINTED ON RECYCLED PAPER
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SIGN PLACEMENT
CITY OF
SHOREWOOD
Shorewood , Minnesota
t
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2:00 p.m. to 5:00 p.m.
MON - FRI
DATE: AUGUST 14, 2006
Broms Boulevard
at Old Market Road
RESOLUTION NO. 06-
A RESOLUTION PROHIBITING TRAFFIC ON BROMS BOULEVARD AT OLD
MARKET ROAD DURING EVENING PEAK HOURS
WHEREAS, Radisson Road, from Old Market Road to Christmas Lake Road, is a local
residential street not intended to carry cut-through traffic; and
WHEREAS, previous studies have indicated that high percentage of the traffic utilizing
Radisson Road is cut-through traffic.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that traffic movements at Broms Boulevard are hereby prohibited as described below:
1. No right turn from Old Market Road to Broms Boulevard between the hours of 2 PM
and 5 PM.
2. No through traffic from westbound Broms Boulevard at Old Market Road between the
hours of 2 PM and 5 PM.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of August, 2006.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 11,2006
RE:
Authorizing Traffic Restrictions - County Road 19
A subject at many City Council meetings has been the proposed restriction of right hand turns from
the southbound County Road 19 traffic onto Westbound Smithtown Road. As the City Council is
aware, this restriction of "No Right Turn on Red" was recommended by the City Council, to
encourage a portion of "cut through" traffic to remain on County Road 19. This item formalizes
the posting and allows the South Lake Minnetonka Police Department to enforce the restriction.
After several meetings and requests by the City, Hennepin County has recently installed the subject
signs. In turn, the City of Shorewood placed red flags at the sign po stings to help alert drivers to the
recent traffic change. Attachment 1 depicts the area for the sign posting at the signalized
intersection.
Staff has observed traffic over the past week, after the signs had been put in place. It has been
noted, that even with the red flags in place, a majority of drivers are not abiding by the signs. This
might suggest that the current location where Hennepin County installed the signs (for convenience)
may not be the best location. Staff will continue to monitor traffic patterns and discuss relocaitn of
the signs, if it is needed.
Recommendation
Staff is recommending approval of the resolution that restricts turning movements at the intersection
of County Road 19 and Smithtown Road.
A resolution is attached for your consideration
#'.
l': t PRINTED ON RECYCLED PAPER
....
VIEW SOUTHBOUND CSAH 19 AT
SMITHTOWN ROAD
INTERSECTION
ATTACHMENT 1
CITY OF SHOREWOOD
RESOLUTION NO. 06-
A RESOLUTION RESTRICTING TURNING MOVEMENTS AT
COUNTY STATE AID HIGHWAY 19 AT SMITHTOWN ROAD
WHEREAS, a traffic study, prepared by WSB and Associates, Inc., dated, January 11,
1999 that identified substantial traffic volumes of cut through traffic through the local
neighborhoods adjacent to Yellowstone Trail and Lake Linden Drive; and
WHEREAS, it is desired to encourage through traffic to remain on the designated arterial
roadway of County State Aid 19, versus local roadways;
NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of
Shorewood that traffic movements at County State Aid 19 at Smithtown Road are hereby
prohibited as described below:
1. No right turn from southbound County State Aid 19 to westbound Smithtown Road.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of August, 2006.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
Date:
August 10, 2006
Re:
Honorable Mayor and City Council Members 11 ,,'
Bonnie Burton, Finance Director/Treasurer ~
Craig Dawson, Administrator Q!>
Wellness Reimbursement Policy
To:
From:
The City Council reviewed the Wellness and Health Reimbursement policy at the budget work-
session on August 7, 2006. The Consultant's Benefit Review Report identified many examples
of wellness and health cost management programs that promote health. In addition, the
Employee Benefits Committee recommends a reimbursement program to encourage employee
participation in wellness and health improvement activities.
The key points of the Wellness and Health Reimbursement policy are:
. Employees may exchange up to 2 hours of their accumulated sick leave time for
participation in programs that promote health and wellness, up to a value of $40.00 per
month (for purposes of conversion, 1 hour of sick leave is equivalent to $20.)
. Employees may convert sick leave for health and wellness activities, provided that the
employee maintains a sick leave balance of eighty (80) hours at all times.
. Eligible activities include class fees and dues for: monthly health club membership;
smoking cessation; diet, nutrition, and weight contro.l programs; substance abuse
programs; stress management programs.
. The amount of reimbursement shall not be more than the actual amount of the
employee's dues and fees, and proof of participation must be submitted with completed
reimbursement request forms in order to receive reimbursement.
Staff Recommendation
The City Council is requested to approve the Wellness Reimbursement Policy recommendation
as outlined above.
#'..
l': t PRINTED ON RECYCLED PAPER
....
:#=
7.0. EMPLOYEE BENEFITS
7.07. Section 125 Pre-Tax Benefit Program
All regular employees of the City are eligible for the Pre-Tax Benefit Program. The program
incorporates three (3) separate plans: The Pre-Tax Premium Plan, the Dependent Care
Reimbursement Plan, and the Health Care Reimbursement Plan. To be eligible for any of the
three plans, the employee must submit the amount they would like converted from their salary to
the Plan Administrator (Finance Director) before January 1 of the upcoming year. Only those
employees eligible for health and other insured benefits are eligible to participate in the Pre-Tax
Premium Plan. The City will allow the maximum amount in accordance with federal law. At the
end of each Period of Coverage, any Pre-Tax Premium Salary Conversions of a Participant which
have not been applied as employer contributions shall be forfeited to the employer; likewise, any
amounts remaining under a Participant's Health Care Expenses or Dependent Care Expenses
shall be forfeited to the Employer.
7.08. Health Management and Wellness Program
In an attempt to promote health management, wellness, and fitness, the City of Shorewood has
implemented a voluntary program for its regular full- and part-time city employees. Employees
may exchange up to 2 hours of sick leave for participation in programs promoting health and
wellness, up to a value of $40.00 per month (1 hour of sick leave equivalent to $20).
1. Employees may convert accumulated sick leave, provided that the employee maintains a
sick leave balance of eighty (80) hours at all times, to pay for the employee's health and wellness
program class fees and/or monthly dues for:
. health club membership
. smoking cessation
. diet and nutrition
. substance abuse
. stress management
2. For example, on a monthly basis, the amount of sick leave that may be used for monthly
health club membership dues may be up to and no more than 2 hours per month. For the purposes
of this program, 1 hour of sick leave is equivalent to $20.00. The amount of the reimbursement
shall not be more than the actual amount of the employee's membership dues.
3. The Finance Department will reimburse employees for membership dues on a monthly
basis upon receipt of a properly completed form to be provided by the Finance Department, and
upon receipt of evidence of payment by the employee to the health club or wellness program.
The reimbursement will be Federal, State and FICA (if applicable) taxable.
2591018v2
30
HEALTH MAINTENANCE AND
WELLNESS PROGRAM
CI1'Y OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 . (952) 474-3236
The City's health maintenance and wellness benefit provides reimbursement to the employee for up to $40 per
month for health club membership dues, or other programs promoting health and wellness. Employees may
convert accumulated sick leave to pay for the employee's health and wellness program, provided that the employee
maintain a sick leave balance of eighty (80) hours at all times. The amount of reimbursement shall not be more than
the actual amount of the employee's health club membership dues or wellness program expense. Refer to the
Employee Handbook Section 7.08 for the Health Maintenance and Wellness Program Policy.
I
hereby authorize the City of Shorewood to deduct
Print Employee Name
sick leave hour(s) from my sick leave balance* for
(description of weIlness program or health club)
Attach receipt or if payment to the wellness program was made by automatic deduction from
employee's checkbook or credit card, attach a copy of the statement reflecting the payment.
I understand that the above reimbursement is Federal, State and FICA/Medicare (if applicable)
taxable.
Employee Signature
Date
* 1 hour of sick time = $20 of wellness benefit; a maximum of 2 hours, or $40, is allowed.
~ ~ ~ - - ~ - - - - - - ~ ~ - - - ~ - - For Finance Department Use Only - ~ - - ~ - - - - - - - - - - ~ -
Reimbursement Authorized by:
Finance Department Representative
Date
Amount of Reimbursement $
Sick Leave Deducted from Pay Period Ending
Employee may submit for reimbursement on a monthly basis, or if you prefer, on a quarterly basis. However, no payments will
be made in the current year for prior year reimbursement requests.
Submit this form to the Finance Department for reimbursement
69
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 11, 2006
RE:
Authorization for Expenditure of Funds for Shingle Replacement - Eddy Station at
Freeman Park
A number of months ago, the shingles at Eddy Station sustained severe wind and hail damage. Due
to the volume of roofs in the surrounding area that were damaged, trying to find quality contractors
that would provide competitive quotes has been difficult.
Now that the "first wave" of homes in the area have been repaired or replaced, Staff was able to
obtain competitive quotes for replacement of the shingles at Eddy Station. Table 1 is a summary of
the quotes obtained.
Firm Amount
Today's Exteriors, Inc. $7,290
Sela Roofing $9,270
Table 1
Undoubtedly, there may be sheeting or materials not visible to the eye at this time that need
replacing. This may include roof sheeting, or fascia materials. Thus, staff is requesting that the
authorization include a contingency amount of $1 ,000 to prevent further delay in the project.
It should be noted that the City does carry insurance for such damages. Thus, if awarded, a claim
will be filed with the City's insurance company for reimbursement.
Recommendation
Staffis recommending award of the contract to Today's Exteriors, Inc. for removal and replacement
of the shingle roof and appurtenances at Eddy Station.
#'"
'..J PRINTED ON RECYCLED PAPER
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 11, 2006
RE:
Authorization for Expenditure of Funds for Amesbury Well House Improvements
Of the various improvements within the previous water bond issue, included were improvements to
the Amesbury Well House exterior. Staff has been soliciting quotes from contractors for re-siding,
re-roofing, and the addition of eaves to the structure.
At the time for publication of this memorandum, Staff was still waiting for all of the quotes for the
project to arrive. Due to the workload from this type of contractor, the delivery of quotes has been
delayed. I have been assured that quotes would be delivered Monday morning, August 14th.
In the interest of time, staff would still like to proceed with this item, if the quotes received on
Monday are favorable. If so, this item will be relocated from the Consent agenda to the Engineering
agenda for Council's consideration.
#''t,
t..J PRINTED ON RECYCLED PAPER
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 14, 2006
RE:
Authorization for Expenditure of Funds Amesbury Well House Exterior
The exterior of the Amesbury Well house is in a severe state of deterioration. The building was
constructed without eaves. Thus, over the years, runoff has damaged the siding, and a few of the
joists within the interior walls. The shingles are also in need of replacement.
Staff has solicited proposals for removal of the existing exterior siding, repairing joists, the addition
of eaves, and re-roofing. Two firms have provided proposals for the services, as shown below.
Firm Amount
SELA Roofing and Remodeling $18,690
Bruce Koehnen Builders $18,704
Table 1
It is to be noted that the proposal provided by Bruce Koehnen Builders, included a 2.0-foot eave,
versus a 1.0-foot eave proposed as part of the SELA proposal. In addition, the Koehnen proposal
included some of the restoration and brick-mold, which was indicated as just an hourly rate for the
SELA Proposal.
Thus, based on unit costs, the proposal provided by Bruce Koehnen Builders, is the lower quote.
Staff is requesting an authorization to award the contract amount not to exceed $25,000, to cover
the costs of painting and staining of the building, and unforeseen replacement of studs and decking
materials. This is well under the amount budgeted, as part of the most recent bonding issue.
Recommendation
Staff is recommending award of the contract for rehabilitation to the Amesbury Well Exterior to
Bruce Koehnen Builders, for an amount not to exceed $25,000.
,I>
".J PRINTED ON RECYCLED PAPER
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Acceptance of Propo$al
The above pri~es, specifications cmd condlt!ons ore sotisfot;tory and arB hereby oct;epted. You ore outhorized to do the work
as specined. Payment wll\ be mode o~ outlined Clbove.
ACl;llpted: Dote
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(CUSrOMEIl SIGNS IUIlE)
FORM PSI'
?M WHv?':/R gRR? v1 '5nH
BUILDERS FORMS CO.I 70fli FAYETTE ST.. P['OFUA, ILL.
s:-g?F, VI V ?<:;F,+: 'nN XH-l
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AUG, 3. 2006 8: 32AM
ReSIU,,"lllIdl I;:ILdl1k .....Ull~l diJt
SELA ROOFING & REMOD
NO, 666
p,
Minneapolis
612-823-8046
St. Paul
651-644-5362
* State of Minnesota
License ID #0001050
* Bonded
* Insured
Fax: 612-82$-1078
Ir SELA
ROOFING AND
REMODELING
4100 Excelsior' Boulevard
St. Louis Park, MN 55416
",ROI"OSAL, SUBMITIED TO
. ,
OATIii
$TRliieT
FAX II
(
)
CITV, STAT
Joe LOCATION
C5~~ PHONE II
( )
ATIN:
CELL PHONE': 4
( )
We Propose hereby to furnish material and labor - complete in accordance with spGlolfioation~ below, forthe sum of:
Plilyment
to be maM
aa follows:
dollars ($
$1 g~69() no
When Signed $
Upon Start $
BalsllOe to be Paid In Full Upon Completion By Owner
Note:ThJs Proposal ay b~
withdrawn by us if not lilccepte>! within
All material is guaranteed to be as specified. All WQRK to be
complet~d In a workmanlike manner according to standard
practices. SpeCified worK and quoted price 6ubjeet to tlhenga
upon diseovery of hidden dafeeta. All agreements contIngent upon
strikes, a.ooldents- er delays beyono our oontrol. Owner to' carry
firl"l, tornado and otMr nacassillljl insufltnCG, Our workers are fully
eovered by Wmkere' Compensa1ion Insurance. Produe1s and
materials may be sUbS11tuted for equivalent products due to'
aVillilability.
E~lImated S1art Date:
Weather Permitting
AuthO'rl~d
Signature
day
We hereby submit specifications and estimates for:
Page No.
of
F'ag s
1. Tear off existing siding and dispose of
2. Repair any rotten or damaged sheathing at the rate of$59.00 per hour, per worker plus
materials over and above contract price.
3. Install new James Hardie fiber cement board with 6'" exposure.
4. Frame in new 1 foot over hang around entire building
5. Tear off existing roof and dispose of
6. Repair any rotten or damaged decking at the rate of$59.00 per hour, per worker plus
materials over and above original contract price.
7. Install ice and water shield, tar paper and felt
8. Install new 25 year shingle.
OPTION: Paint building $1,690.00 over original contract price.
To: City of Shorewood City Council
From: Tom Skramstad; LMCD Representative
Date: August 14th, 2006
Here is an update of recent LMCD activities.
. Miltoil Demonstration Proiect: The LMCD, in conjunction with the DNR and the Lake Minnetonka Association,
is conducting a "demonstration project" wherein portions of Carman's Bay, Phelps Bay and Gray's Bay have been
treated with milfoil specific herbicides. The LMCD coordinated the "Public Treatment Areas" (more than 150 feet
from shore) and the LMA coordinated the "Private Treatment Areas" (within 150 feet of shore). This program has
been designed to determine the effectiveness of herbicide treatments as an adjunct to the LMCD's harvesting
program. The Army Corps of Engineers is currently evaluating the effectiveness of these treatments and we
anticipate a report being prepared sometime this fall. We are working directly with Congressman Jim Ramstad and
the Commissioner of the DNR, Gene Merriam, regarding the expansion of exotics treatment and prevention.
. Miltoil Harvestina Proaram: This is the LMCD's 16th year of harvesting, which is intended to keep main
boating traffic lanes clear of milfoil. This year's harvesting program will run from June through August. Information
regarding: 1) bays harvested this week, and 2) bays to be harvested next week: will be added to the LMCD's
website by the end of each Monday during the harvesting season (look under "Weekly Update.")
. Public Access Inspection Proaram: The LMCD continues to be concerned about the introduction of other
invasive/exotic species into Lake Minnetonka, especially zebra mussels. This year, for the 4th year, the LMCD has
partnered with the DNR to allocate 2,280 labor hours to inspect boats during peak times at high volume public
accesses on Fridays, Saturdays, Sundays, and holidays during the Summer. We realize that all boats cannot be
inspected because inspection of all boats at all times of the day would be prohibitively expensive. Closing down
launch ramps is not supported by the DNR. Funding such a program through launch fees at the launch ramps is
also not supported by the DNR. We will continue to evaluate how these inspections fit into an overall long-term
zebra mussel prevention program for the Lake.
. DNR Meetina: A meeting with Congressman Jim Ramstad's office, the Commissioner of the DNR (Gene
Merriam), LMCD staff, LMCD Board members, and representatives from the Lake Minnetonka Association was held
on July 21st. The primary purpose was to discuss exotic species prevention; these items were also discussed:
boater's licenses, boat launching fees, and closing public launch ramps. These items will get further LMCD
attention.
. Lake Minnetonka Shoreline Inventorv: Our Management Plan requires that we conduct an inventory of
watercraft stored on the Lake every two years. In addition to this primary objective, this year the staff will be
spending additional time to inspect 1) sites storing five or more watercraft, 2) sites storing three or more larger
watercraft, and 3) dock and platform dimensions that are not in compliance with LMCD (and DNR) code. A report of
results will be available this fall. We will appreciate the assistance from the City regarding the enforcement of
excessive numbers of boats, and illegally rented boats, that are found at residential sites.
. LMCD Newsletter: One of the LMCD's recent initiatives has been to improve the public's knowledge of the
agency's role and the rules that govern the use of the Lake. Towards this end, the LMCD published its first
newsletter in April. The topics included a message from Chair Skramstad, dock and boat storage rules, an overview
of the milfoil demonstration project, exotic species management, a Boat Density Committee Update, information
regarding the "Future of the Lake Day", and much more. This newsletter was mailed to residents around the Lake.
The LMCD will appreciate the support and subsequent communication of this material by the City of Shorewood and
the other member cities. Another newsletter is planned for the fall of this year.
. Minnehaha Creek Watershed District meetina: A joint meeting of these two Boards was held on July 20th and
a number of assignments resulted. The new Lake level monitoring "system" is close to being completed; this system
=tF5A
PAGE 2
is operated by the MCWD and is the basis for both how much water is released from the Gray's Bay dam as well as
setting up a Lake "high water emergency." The MCWD has requested input from the LMCD with regard to their
Management Plan. The MCWD employs a legislative lobbyist that could potentially represent the LMCD's interests
as well as the MCWDs'.
· Boat Density Committee:. This committee has studied basic issues associated with the Lake. As a result, an
action plan has been developed that includes: examining current regulations to ensure they still make sense;
revising regulations where needed; improving public awareness of existing regulations; developing an improved
method of enforcing existing regulations; publicizing "safe boater classes"; taking a leadership role in requiring a
boating driver's license/exam; and rewriting the 1974 policy on boat density.
· "Outreach Initiative": The LMCD is striving to develop better working relationships with others who have a
strong interest in the Lake area community (realtors, dock installers, charter boat owners, marinas, restaurants,
other government agencies, and more.) The objective is to have a much broader community of people working
together for the protection and preservation of the Lake.
. New Sians: New signs that describe "winter rules" on the Lake (speed limits, shore zone, etc.) were created
and posted last winter. The new rules are simpler and more understandable. New signs regarding "summer rules"
have also been created and were installed in the Spring.
. Water Patrol Proiect: For the sixth consecutive boating season, increased law enforcement presence on the
Lake has been achieved by adding two additional full-time Water Patrol deputies during the boating season. Similar
to recent past years, 100% of the funding for this project has been from Hennepin County. This added presence by
the Water Patrol has made a noticeable difference.
. Solar Liaht Buoy Proiect: For the fifth consecutive boating season, "Save the Lake" has funded the solar light
buoy project, which has installed solar lights on navigational buoys at certain high traffic channels, thereby improving
nighttime navigational safety. For your information, "Save the Lake" funds come from private donations, not funds
that come from the levy to the Cities.
. "Future of the Lake Day" Event: The LMCD and Crystal-Pierz Marine are planning a second annual "Future
of the Lake Day" event. We are currently securing permits from the City of Excelsior and the Sheriff's Water Patrol
to hold this event on Saturday, August 19th at The Commons in Excelsior. This event will be held in conjunction
with the St. Judes/K102 fishing tournament planned for the same day and will be geared towards the youth through
a variety of activities that will educate, inform, and entertain attendees. We encourage participation in this special
event from the youth and residents of the 14 LMCD member cities. We will keep you up to date on this and hope
that you can help us publicize this event through your City newsletter.
. 2007 LMCD Budaet: After much planning, and discussion with the 14 member Cities, the LMCD Board
adopted the 2007 budget. and a copy was delivered to each City before the (State required) deadline of July 1st.
The budget shows a 10.4% levy increase; the main factors contributing to this increase are: 1) a 4.7% increase in
operating expenses; 2) two $10,000 contributions to increase the level of Administration Reserve and Equipment
Replacement Funds (The LMCD is not authorized to assess taxes or float bonds, as do some other government
agencies. "Reserve Funds" were therefore established by a vote of the member Cities many years ago, in order to
maintain the fiscal soundness of the LMCD.) 3) added funding for expanded zebra mussel prevention efforts and 4)
added funding to improve LMCD communication efforts through newsletters, etc. Shorewood's levy for 2007 was
$30,103, an increase of $2,026 over 2006.
. Web Paae: The LMCD's WebPage address is: http://www.lmcd.org.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 11, 2006
RE:
Authorization for Expenditure of Funds - Drinking Fountain Eddy Station
On Wednesday, July 19, 2006, the Parks Foundation made a motion to donate $500 towards the
installation of a drinking fountain at Eddy Station, if the installation was competed by August 31,
2006.
Staff is working on the order for a fountain, and obtaining quotes for the installation of the fountain
by a licensed plumber. Details for pricing are not yet available.
In the interest of time, and the stipulation by the foundation of August 31 st, 2006, staff is requesting
that an authorization for expenditure of funds, not to exceed $5,000 from the Capital Improvement
Program (CIP) be approved. Since such an expenditure also requires consideration by the City
Council, if staff waited for the next Park Commission meeting for resolution of all of the remaining
details, the August deadline would not be met.
The 2006-2010 CIP has scheduled up to $12,000 for such improvements.
The fountain suggested is a wall mounted fixture that, if approved, would be installed on the west
side of Eddy Station, under the covered pavilion area. A cut sheet for the fountain has been
included as Attachment 1 to this memorandum.
Recommendation
The Park Commission recommended approval for the expenditure of funds for the purchase and
install of one drinking fountain, not to exceed $5,000. If approved, funds would be utilized from the
Parks Capital Improvement Fund.
""
l': t PRINTED ON RECYCLED PAPER
....
I A TT ACHMENT 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
August 11, 2006
RE:
Approve Plans Specifications and Estimate, and Authorize Advertisement for Bids
for the Lighting System at Badger Field.
The 2006-2010 Capital Improvement Program (CIP), has scheduled rehabilitation of the lighting
system for the Badger Football Field.
Since the preparation of the CIP, staffhas been re-reviewing the condition of the lighting system.
Many of the lights have failed, or are hanging in a deteriorated or dangerous condition. In addition,
it appears that moles or other "wildlife" have taken their toll on wiring systems that power each of
the lighting fixtures.
Staffhas reviewed the system with our electricians on retainer - Egan Electric. They have strongly
recommended that the system be replaced. Staff agrees. The current electrical feed system is a 100
amp service for all of the lights. It has been deemed prudent that the system be upgraded to a 200
amp system. Staff has experienced many instances to where the electrical feed system to the
lighting system has had to be replaced due to overheating and overload.
Thus, a system proposed includes
. (4) 60-foot poles spaced two on each side of the existing field
. Upgrade the electrical service and controls to 200 Amp Service
. New luminaries to be installed to provide a 25 foot candle light distribution
. 7 day - 24 hour time clocks/control systems shall be provided, as specified.
It is estimated that the improvement for this field will be $90,000. This is double the $45,000
original slated for rehabilitation project in the CIP.
Currently, the Park Capital Improvement Fund has an estimated amount of $150,000. The Park
Commission has reviewed the concept, and has approved a recommendation to move forward with
the project. Despite the fact that this will substantially impact the fund balance, the need for the
lighting system is only going to increase. Thus, the Commission felt the investment into the park
was worthwhile.
#'.
l': t PRINTED ON RECYCLED PAPER
....
Mayor and City Council
Approve PS&E Authorize Ad for Bids
Badger Football Field
August 11, 2006
Page 2 of2
Recommendation
A resolution that approves plans, specifications, and engineers estimate, and authorizes
advertisement for bids, is recommended for approval by the Park Commission. If approved, the
project will be funded by the Park Capital Improvement Fund.
A resolution is attached for your consideration.
CITY OF SHOREWOOD
RESOLUTION NO. 06-
A RESOLUTION APPROVING PLANS SPECIFICATIONS AND ESTIMATE AND
AUTHORIZING ADVERTISEMENTS FOR BIDS FOR LIGHTING SYSTEM AT
BADGER FOOTBALL FIELD
WHEREAS, it has been determined that the lighting system for Badger Football Field is
in need of replacement; and
WHEREAS, the 2006-2010 CIP acknowledges the need for rehabilitation of the lighting
system; and
WHEREAS, the Director of Public Works has prepared Plans, Specifications and
Estimate dated August 14,2006, for the Lighting System at Badger Football Field.
WHEREAS, the Park Commission has made recommendation to the City Council to
proceed with the bid phase for said improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Plans, Specifications and Estimate prepared by the Director of Public Works
for such improvement, are hereby approved and shall be filed with the City
Clerk.
2. The City Clerk shall prepare and cause to be inserted in the Official paper an
advertisement for bids, attached hereto as Exhibit A, upon the making of such
improvement under such approved plans and specifications. The advertisement
shall be published for 2 weeks, shall specify the work to be done, shall state that
bids will be opened and considered by the Council at 10:00 a.m. (CST), on
September 6, 2006, in the City Hall Council Chambers, and that no bids will be
considered unless sealed and filed with the Clerk and accompanied by a cash
deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5
percent of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of August, 2006.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
ADVERTISEMENT FOR BIDS
Badger Field Lighting Project
For the City of Shorewood, Minnesota
NOTICE IS HEREBY GIVEN that sealed proposals will be received at the City Clerk's Office in
the City of Shorewood, Hennepin County, Minnesota at the Shorewood City Hall, 5755 Country
Club Road, Shorewood, Minnesota 55331, until 10:00 a.m. on the 6th day of September, 2006
and will be publicly opened at said time and place by two or more designated officers or agents of
the City of Shorewood. Said proposal to be for the furnishing of all labor and materials for the
Badger Field lighting project as following:
Removal of Existing Lighting system and appurtenances
Upgrading Electrical Service to 200 Amp Service
Furnish and Install Lighting System, Controls, and Wiring
Proposals arriving after the designated time will be returned unopened.
The bids must be submitted on the proposal form provided in accordance with the contract
documents, plans and specifications as prepared by the City of Shorewood, 5755 Country Club
Road, Shorewood, Minnesota 55331, which are on file with the City Clerk of the City of
Shorewood.
No bids will be considered unless sealed and endorsed upon the outside wrapper, "BID FOR
BADGER FIELD LIGHTING SYSTEM" and filed with the City Clerk of the City of Shorewood
and accompanied by a cashier's check, bid bond or certified check, payable to the City of
Shorewood for five percent (5.0%) of the amount bid to be forfeited as liquidated damages in the
event the bid is accepted and the bidder should fail to enter promptly into a written contract and
furnish the required bonds.
The City of Shorewood, reserves the right to reject any and all bids. No bids may be withdrawn for a
period of thirty (30) days from the date of opening the bids.
Date: August 14,2006
BY: ORDER OF THE CITY COUNCIL
Craig W. Dawson, City Administrator
PUBLISHED IN:
The "Sun -Sailor"
August 24 & 31, 2006
Exhibit A
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.cl.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator cJ)
August 10, 2006
Approval of Proposed 2007 Budget for the South Lake Minnetonka Police Department
At its August 7 work session, the City Council reviewed the proposed 2007 budget for the SLMPD
with Police Chief Litsey. The Council was generally favorable with the proposed operating budget
for 2007, and with the proposal that SLMPD provide animal control services beginning next year.
Per the joint powers agreement as amended, each of the four member city councils must approve the
proposed budget by September 1. Failure to have unanimous approval will result in an increase per
the change in the annual consumer price index for the metropolitan area.
The approvals to be considered by the City Council are two:
1) The operating budget for which $1,631,525 in revenue will be needed from the member cities.
Shorewood's obligation would be $815,762.
2) Addition services related to taking over the responsibilities for animal control services. The
cost for Shorewood for these services would be $19,500. Approval should be subject to all
member cities agreeing that SLMPD will provide these services starting in 2007.
As of August 10, not all of the City Councils had taken action resulting in approval of the proposed
budget:
Excelsior:
Greenwood:
Shorewood:
Tonka Bay:
Will consider on August 21.
Reviewed on August 1; will consider at a special meeting August 11.
Will consider on August 14.
Approved on August 8, including animal control w/other cities' approval.
RECOMMENDATION: It is recommended that the City Council:
a) Approve the Proposed 2007 Operating Budget of the SLMPD; and
b) Approve the additional services and resulting costs related to SLMPD taking on
responsibilities for animal control in 2007, subject to all member cities so agree.
For information, with the City's $249,509 obligation for police station lease, the total payments to
SLMPD in 2007 (including the proposal for animal control) would be $1,084,771.
If'l>
'.J PRINTED ON RECYCLED PAPER
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council 11 J\
Craig W. Dawson, City Administrator CAJ
August 4, 2006
SLMPD 2007 Proposed Budget (Work Session Item)
The Coordinating Committee of the South Lake Minnetonka Police Department reviewed the 2007
proposed budget for SLMPD operations at its meeting on July 25. It accepted the Chief's proposal
and authorized that it be forwarded to the four member cities' councils for action.
The SLMPD budget shows its staff fully back to its authorized complement of 14 sworn officers. It
also includes Investigator Talbot, who is on assignment to the Minnesota Financial Crimes Task
Force (MNFCTF), as a 15th officer on the staff. His compensation is fully paid by the State.
Investigator Talbot has indicated his intent to retire following his assignment on the MNFCTF.
Per terms ofthe Fourth Amendment to the Joint Powers Agreement, the baseline amount of
municipal contributions affecting the 2007 budget is $1,556,100. The amount requested of the cities
for 2007 is $1,631,525, a $75,425 (or 4.8 percent) increase. Major cost drivers for 2007 are
compensation and insurance for employees, building maintenance, and increases in fuel and energy
pnces.
The funding from each of the member cities is as follows:
Excelsior, 27%
Greenwood, 8%
Shorewood,50%
Tonka Bay, 15%
2007 2006
$ 440,512
130,522
815,762
244,729
$1,631,525
$ 420,000
132,269
715,806
248,976
$1,517,051
39,049
$1,556,100
(was 29.5%, should have paid $459,050)
(was 8.5%)
(was 46.0%)
(was 16.0%)
Deficit due to Excelsior action
Baseline to use for 2007 budget
The City Councils need to act on the proposed budget by September I. If they do not all agree on the
budget as proposed, their respective payments from the 2007 baseline will increase by the change in
the metropolitan consumer price index (CPI). The change from May 1,2005, to May 1,2006, for the
Midwest region was 3.4%. Data for the metropolitan area into 2006 are not yet available. Using the
Midwest CPI, a 3.4% increase would result in municipal contributions of$I,609,007, or $22,518
below the proposed budget amount. Shorewood's obligation would be reduced $11,259.
q,.
tJ PRINTED ON RECYCLED PAPER
SLMPD 2007 Proposed Budget
August 7,2006, City Council Work Session
Page 2
The other factors regarding automatic adjustment of the cities' contributions do not apply to the 2007
budget. First, there are no statutory levy limits in place for 2007. Second, there is no labor
agreement in place for 2007 which would obligate the SLMPD to pay higher wages. Consequently,
only the change in CPI would affect a required increase from the baseline for contributions.
Animal Control: SLMPD has prepared a separate proposal to provide animal control services.
Should all of the cities agree with this addition, it would be rolled into the regular operating budget as
a basic service.
Three of the cities currently contract with Orono for animal control services; Greenwood does not
pay for animal control. These cities collectively pay $35,200 in 2006 (which, with a 3.0% increase in
2007, would be $36,250) for less than 40 hours per week of service. Shorewood currently pays
$20,700 to Orono, and has a $1,200 retainer with Auntie Ruth's for impound/boarding services.
SLMPD proposes a package to add animal control with $39,000 in operating costs in 2007. It is
premised on hiring two part-time community service officers (CSOs) who together would work 40
hours per week. Animal control would also be added to the responsibilities of the current full-time
CSO position. The animal control vehicle (a pickup truck) would be purchased and outfitted for
$33,000, which would be paid mostly with existing financial reserves of the SLMPD. (There would
need to be an on-going contribution of approximately $4,000 to the vehicle fund to replace it in six or
seven years.) SLMPD has made arrangements with the Mound Police Department for impounds in
the event that SLMPD does take on animal control services.
This proposal is a good value and would be a more effective use of the financial resources the cities
are currently paying. The SLMPD would be more responsive to animal control matters, as it would
be closer and have more time available for animal control than Orono. Additionally, when their time
is not needed for animal control, the CSOs would be more productive by being able to perform duties
not requiring a sworn officer. This, in turn, would result in sworn officers being able to be more
productive by spending more time on activities that require a peace officer's license.
Under this proposal, Shorewood's cost for animal control would be reduced from $20,700 in 2006
with Orono to $19,500 in 2007 with SLMPD.
Lease Payment: The cities have agreed to pay their annual obligation on the new police station on a
tax capacity (or ad valorem) basis without further deliberation. The 2007 lease payment is $442,000.
Shorewood's obligation is $249,500, approximately $5,000 less than its 2006 payment. Shorewood's
share ofthe tax capacity among the four cities is less in 2007 as well: 56.45%, compared with 57.3%
in 2006.
Further Council Action: The SLMPD 2007 proposed budget will be placed on the agenda for the
August 14, 2006, City Council meeting.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council Ai\
Craig W. Dawson, City Administrator 0iJ
August 10, 2006
Approval of Proposed 2007 Budget for the Excelsior Fire District
Preliminary 2007 Budget: The Board of the Excelsior Fire District (EFD) forwarded apreliminary
budget to the five member cities' councils for their review and comment during July. The Shorewood
City Council reviewed the preliminary budget at its July 10 work session. Council forwarded comments
that it appreciated a realistic budget, and had no revisions to suggest that the Board consider. The other
member cities' councils had similar communications to the Board.
Proposed 2007 Budget: At its meeting on July 26, the Board approved its proposed 2007 budget to the
city councils for formal action. The only addition to the budget was $1,500 more than in the preliminary
budget for fiscal agent services, based on the proposal from the City of Deephaven that the Board
accepted for next year.
The proposed 2007 budget is $1,387,762. This is a 5.7 percent increase over the revised 2006 budget of
$1,311,899, and an 8.63 percent increase over the approved 2006 budget. Shorewood's share of the 2007
budget is 41.27 percent, which translates to $572,691. This compares with 42.27 percent in 2006, which
obligated Shorewood to pay $540,006.
Approval of the Budget Binding on All Cities: The cities must act on the proposed budget by
September 1. When a simple majority of the member cities approve the proposed budget, it is binding on
all member cities. If a majority is not attained, then the default increase that would apply in 2007 would
be the increase in the consumer price index for the metropolitan area.
As of August 10, a majority of the Councils had not approved the budget. Actions taken thus far:
Deephaven: Scheduled for action on August 21.
Excelsior: Approved preliminary budget; needs formally to approve proposed budget, and is
scheduled for August 21.
Greenwood: Approved on August 1.
Shorewood: Scheduled for action on August 14.
Tonka Bay: Approved on August 8.
RECOMMENDATION: It is recommended that the City Council approve the Proposed 2007
Budget for the Excelsior Fire District.
#,9,
t t PRINTED ON RECYCLED PAPER
....
Excelsior Fire District
Draft Budget FY 2007
Comparison with Previous Years
\^1ith 2006 Projectel1 Per Cent Per Cent
2003 2004 2004 2005 2005 2006 2006 :200G 2007 Change Ct1ange
Acluai Approved Actual Approved Actual Approved 6 Month Projec.teeJ Proposed From 06 From 06
Account Code Object Description Amount Bud[Jet Amount Budget Arnount Budget Actual Budget Adopted Projected
Fund 230 FIRE OPERATING FUND
Dep't 42200 Fire Operations
Less Orono Transfer 111,287
Personal Services
230-42200-101 Employees Regular 109,644 111,018 114,787 114,555.13 80,024 71,600 42,171 71,600 80,835 12.90% 12.90%
230-42200-103 Part-Time Employees 4,834 5,200 5,295 5,350.00 5,091 6,000 2,100 5,000 6,000 0.00% 20.00%
230-42200-106 Firefighter's Salaries 121,666 103,515 141,163 103,612.50 124,587 126,157 59,701 126,157 136,890 8.51% 8.51%
230-42200-107 Fire Officer's Salaries 17,785 12,680 18,193 21,655.00 20,125 21,9D5 10,500 21,600 22,800 4.09% 5.56%
230-42200-108 PfT Fire Inspectors 32,839 43,500 17,574 36,525 40,000 -8.05% 9.51%
230-42200-121 PERA 10.147 10,325 10,580 10,653.63 6,943 6,658 2,571 7,000 11,958 79.60% 70.83%
230-42200-122 FICNMC 17,645 18,842 18,586 19,575.83 15,582 16,667 8,144 16,667 16,908 1.45% 1.45%
230-42200-131 Employer Paid Heallh 9,626 14,000 7,499 14.000 6,000 7,500 500 3,125 10,010 33.47% 220.32%
230-42200-133 Employer Paid Life Insurance 47 625 47 625 23 625 2 50 625 0.00% 1150.00%
230-42200-151 Worker's Camp Insurance Premiu 11,155 12,500 10,977 12,500 13,723 14,000 15,644 15,644 15,000 7.14% -4.12%
230-42200-170 Firefighter Pension Contribution 15000 15,000 15,000 15,000 15,000 15,000 7,500 15,000 15,000 0.00% 0.00%
Total Personal Services 317,548 303,705 342 126 317,527 319,936 329,612 166,406 318,368 356,026 8.01% 11.83%
Supplies
230-42200-200 Office Supplies 1,879 2,500 3,680 2,500 3,143 3,800 888 3,800 3,800 0.00% 0.00%
230-42200-212 Motor Fuels 6,815 7,000 8,050 7,350 11,581 8,000 3,838 10,000 10,000 25.00% 0.00%
230-42200-217 Clothing 12,514 11,110 9,785 13,510 5,295 13,590 1,384 13,590 15,720 15.67% 15.67%
230-42200-220 Repair/Maint. Supplies 6,711 6,495 12,387 6,700 11,228 7,120 4,086 8,200 5,850 -17.84% -28.66%
230-42200-221 First Aid Supplies 2,822 2,750 1,437 2,850 2,099 2,850 946 2,850 2,500 -12.28% -12.28%
230-42200-222 Firefighting Supplies 2,639 2,800 1,323 2,900 2,280 3,000 932 3,000 6,645 121.50% 121.50%
230-42200-240 Small Tools and Minor Equipment 1,993 2,000 3,682 2,065 2,384 2,100 425 2,100 -100.00% -100.00%
230-42200-241 Fire Prevention Tools 2,673 4,375 1,986 4,375 5,871 3,375 313 3,375 8,100 140.00% 140.00%
Total Supplies 38,046 39 030 42 330 42,250 43,881 43,835 12,812 46,915 52,615 20.03% 12.15%
Professional Services
230-42200-304 Legal 4,500
230-42200-307 Fiscal Management Fees 15,000 15,000 15,750 15,000 15,750 15,000 8,269 16,530 18,000 20.00% 8.89%
230-42200-311 Auditing 3,555 3,800 4,100 4,200 6,150 4,100 5,700 5,700 6,000 46.34% 5.26%
230-42200-312 Refuse & Recycling Collection 0 500 1,067 900 952 1,100 519 1,100 1,100 0.00% 0.00%
230-42200-313 Janitorial Services 4,361 1,600 6,973 5,000 8,810 6,600 2,252 6,000 6,600 0.00% 10.00%
230-42200-318 Medical Fees 1,734 5,500 4,923 5,500 9,386 5,500 267 5,500 5,500 0.00% 0.00%
230-42200-319 Other Professional Services 1m2 2,500 6,560 2,500 1,805 6,500 7,929 14.000 4,900 -24.62% -65.00%
Total Professional Services 26,586 28,900 39,373 33,100 42,851 38,800 24,936 48,830 46,600 20.10% -4.57%
Other Services and Charoes
230-42200-321 Telephone/Communications 18,002 27,350 21,805 28,500 26,793 31,375 15,963 31,375 20,850 -33.55% -33.55%
230-42200-322 Postage 834 900 576 900 700 850 445 850 850 0.00% 0.00%
230-42200-323 Radio Units 24,000 New
230-42200-331 Conferences 23,379 20,684 34,655 21,934 44,277 19,034 18,200 27,000 4,600 -75.83%
230-42200-332 Mileage 1,928 4,000 607 4,000 1,356 2,250 2,250 2,250 0.00% 0.00%
230-42200-333 Meeting Expenses 2,500 New
230-42200-334 Training & Schools 23,400 New
230-42200-350 Printing & Publishing 2,705 2,895 1,883 3,000 1,316 3,035 3,099 5,000 3,000 -1.15% -40.00%
230-42200-360 Insurance 16,220 15,000 19,950 15,488 20,338 21,000 4,424 21,000 21,000 0.00% 0.00%
230-42200-381 Electric Utilities 2,087 13,000 21,537 16,000 28,186 22,000 10,594 28,000 28,000 27.27% 0.00%
230-42200-383 Gas Utilities 3,098 12,000 15,905 17,000 22,873 18,000 12,973 24,000 24,000 33.33% 0.00%
230-42200-386 Other Utilities 937 270 937 1,000 New 6.72%
230-42200-401 Repairs & Maint. Contracted Bldg 918 3,500 360 3,500 9,206 3,500 7,149 10,000 8,000 128.57% -20.00%
230-42200-404 Repairs/Maint. Machinery/Equip. 7,031 16,100 18,341 16,100 23,477 18,350 9,497 18,350 19,150 4.36% 4.36%
230-42200-405 Other Maintenance 2,277 6,295 2,695 6,295 4,861 5,100 2,428 5,100 6,975 36.76% 36.76%
230-42200-412 Building Rentals 22,857 New
230-42200-430 Misc Expenses 500 New
230-42200-433 Dues and Subscriptions 1,440 1,785 1,541 1,785 1,216 1,905 794 1,905 1,800 -5.51% -5.51%
230-42200-439 Contingency 2,260 1,500 2,758 1,500 2,562 1,500 1,97D 3,500 2,581 72.07% -26.26%
230-42200-444 WAF.TA 0
Total Other Services 105,038 125,009 142,612 136,002 188,099 147,899 87,807 179,267 194,456 31.48% 8.47%
Total Operating Budget 487,218 496,644 566,442 528,879 594,768 560,146 291,961 593,380 649,697 15.99% 9.49%
Capital Outlav
230-42200-560 Furniture and Fixtures 1,150 1,150 -100.00%
230-42200-570 Office Equip. and Furnishings
230-42200-720 Operating Transfers (Equipment) 95,000 50,000 25,000 46,500 46,500 125,00D 62,500 125,000 150,000 53.76% 20.00%
Operating Transfers (Building) 350 000 594 269 594 269 578 285 578 285 592 369 296 185 592 369 588 065 -0.74% -0.73%
445,000 644,269 619,269 624,785 624,785 717,369 359,835 718,519 738,065 2.88% 2.72%
Totals Fund 230 Fire Operating $932,218 1,140,913 1,185,711 1,153,664 1,219,553 1,277,515 651,796 1,311,899 1,387,762 8.63% 5.78%
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator 0b
July 6, 2006
Preliminary 2007 Budget for the Excelsior Fire District
The Board of the Excelsior Fire District (EFD) has endorsed and forwarded its preliminary 2007
budget to the member cities' councils for review and comment. The Board will consider these
comments at its July 26 meeting before forwarding the 2007 proposed budget to the city councils for
formal action. The city councils will need to act on the proposed budget by September 1, and a
majority of them can approve it in order for it to take effect.
The preliminary budget shows an 8.52% increase in overall expenses, which includes a 15.73%
increase in operations. The Board believes that these figures more realistically represent what it takes
to operate the EFD. It notes that actual operating expenses have been approximately $70,000 greater
than budgeted each of the past two years, and a similar experience appears likely for 2006.
Most of the proposed increases occur in "other services and charges". With more than two years'
experience in each of the two fire stations, there is better knowledge of energy, maintenance, and
repair requirements. Other individual line items show notable percentage increases or decreases,
usually due to more proper coding of expenditures. There is also a significant effort to increase
training for firefighters.
The capital outlay portion of the budget includes the $25,000 increase to the capital equipment
program approved by the city councils earlier this year.
The Board did not believe that significant reductions to the preliminary budget were warranted. It is
also reluctant to use any of the balance in the operating fund as revenue for 2007. The balance is in
the 20-30% range of operating expenses, the minimum level needed for an entity that receives
revenue quarterly.
For 2007, Shorewood's share of expenses is 41.27% (compared to 42.27% in 2006). The preliminary
2007 budget would result in Shorewood paying $572,088, a $32,000 (or 5.9%) increase from 2006.
Tax capacity is 70% of the cost allocation formula for 2007. It will be 100% in 2010. Shorewood's
islands are excluded from the tax capacity figure used in the EFD formula.
#'"
" t PRINTED ON RECYCLED PAPER
....