080904 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 9, 2004
5755 COUNTRY CLUB_AD
COUNCIL CHAMBERS -
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A.
Roll Call
Mayor Love _
" Garftmkel
-
Lizee _____
Zerby -
Turgeon __
()
B.
Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, July 26,2004 (Att.- Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda " Adopt Resolutions
'Therein:
NOTE: Give the public an opportunity to request an item be rem(JVetlfrom the
Consent Agenda. Comments can be taken or questions asked following remtJ'lNllfrlJm
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Staffing - Appointing the 2004 Primary and General Election Judges (Au. -Deputy
Clerk's memorandum, Resolution)
C. Authorize Ad for Bid for 2004 BitumiriousOverlay, City Project 04-06 (Att. - Public
Works Director's memorandum, Resolution)
D. Award Bid for Lift Station Projects (Att. - Public Works Directors memorandum.
Resolution)
E. Approval of the Second Amendment to the Lease with the Friends of the Southshore
Center (Att.- Finance Director's memorandum, Amendment)
F. Approval of Final Plat for Smith Manor Park (Att. - Planning Director's memot'IlUlum,
Resolution)
Applicant: Smith Partners, Inc.
Location: 5125 Suburban Drive
G. Sign Permit Request (Att. - Planning Director's memorandum)
Applicant: South Lake Minnetonka Police Department
Location: 24150 Smith town Road
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CITY COUNCIL AGENDA - August 9,2004
PAGE 2 OF2
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. REPORTS AND PRESENTATIONS
A. Community Rec. Resources Quarterly Report (Att. - Report)
B. Request for support for the Southshore Senior/Community Center (AU.-"Senior
Community Services memorandum)
6. PUBLIC HEARING
7. PARKS
A. Report on the Park Cotnmission Work Session of July 27, 2004 (Att. - Draft 'Mimates)
8. PLANNING - Report by Representative
,
A. Conditional Use Permit - Two Houses on One Lot (femporary) (Att. - Planning
Director's memorandum; Draft Resolution)
Applicant: Gretchen Sebald
Location: 20625 Garden Road
B. Site Plan Approval- Shorewood Village Center Entrance (Att. .. Plarlni. Director's
memorandum)
C. Tax Forfeit Property (Att. -Planning Director's memorandum)
9. GENERAL/NEW BUSINESS
A. Yard Waste.Service (Att. - Deputy Clerk's memorandum)
10. ENGlNEERINGIPUBLIC WORKS
11. STAFF AND COUNCIL REPORTS
A. Administrator" Staff
1. County Road 19 Intersection Project
B. Mayor" City Council
1. Mayor's Report on SLMPD Coordinating Committee
12. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL MEETING
AUGUST 9, 2004
PUBLIC SIGN-IN SHEET
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5755 COUNTRY CLUB ROAD' SHOREWOOD. MINNESOTA 55331-8927 · (952) 474-3238
eM (952) 474-0128' WwW.Ci..hO.eWOOd.mn.U..CitYhall@CI..hOreWood.mn.U.
CITY OF
SHOREWOOD
Executive Summary
Sborewood City council Regular Meeting
Monday, 9 August 2004
-
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. A 5:30 p:t;l Liquor committee meeting is scheduled this evening.
. A 6:30 p:t;l Special Meeting to interview a park Commission candidate is scheduled.
. A Work session wil~ immediately follow the Regular City Council meeting.
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Agenda Item i/3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item i/3B: staffing _ This item approves the list of Elections Judges to officiate at the
Primary Election on September 14, 2004, and the General Election on November 2, 2004.
Some of the judges will work only the primary Election or only the General Election.
Many of the judges woil< a 1/2 day shift. A resolution is provided for council approval.
e--
Agenda Item i/3C: Each year the City encumbers $85,000 for bituminouS o_lays for
roadways within the city. In consideration ofthe pavement in"entory data, Elmridge
Circle is recommended for o_lay this year. Inadditioo, Minnetonka Drive is scheduled
to be o_laid as part of the waterrnain extension that was performed earlier this year.
Based on current bid conditions, this work will fall under the $85,000 encumbered for
this project. Staff recommends council adopt a resolution approving the plans and
specifications and authorizeS advertisement of bids for this bituminoUs overlay project. If
approved, bids will be opened on Wednesday, Sept. 1 at 10:00 am.
Agendanem i/3D: Four bids were received for the Lift Station Rehabilitation projects. The
low bid of $215,306 is approximatelY 230/0 over the Engineer's estimate of$l? 5, 118.
The fact that four bids were received indicated that it was a competitive bidding
environment. Due to the nature of this type of project, re-bidding the project at a later .
time may not realize any cost savings on the project. n is recommended that the City
Council consider these bids and award a contract to the low bidder, Jay BrotherS, lne.
<) PRINTED ON RECYCI.ED PAPER
Agenda Item #3G; John NieJing, representing the South Lake Minnetonka Public Safety
Facility, has requested a sign jlennjt for a monUJnent sign to be placed in the southwest .
COllier of the site. The 2' x lO'sign complies in all respects with the ShOfeWood Zoning
Code, including the tnaximUJn height requirement of eight feet. ApProval is
recommended. It is worth mentioning that the SLMPs Facility will also have an
additional sign at the north en!rance into the site. This sign does not require a permit.
Erecutive Summary - City Council Meeting of 9 August 2004
Page 2 of3
Agenda Item #3E: The City Council recently approved the concept of a reduction of required
insurance COVerage lOr the Frieods of the Southshore Senior Center from $3 million to $1
million. To IOll1la/ize this amendmen~ approval of a 'Second Amendment to Lease' is
required by all five Participating eities. Staff recommends the Shorewood Mayor and
City Administrator be authorized to sign the Second Amendment to Lease between the
Frieuds of the South Lake MinnetOnka Senior Community Center and the five (5)
Participating cities.
Agenda Item #3F: At its last meeting the City Council approved a Preliminary plat for a two-
lot subdivision Called Smith Manor Park. The developer has now submitted a final plat
for the property and statf recommends approval, subject to the applicant recording a
conservation easement OVer the SOuthwest corner of the proPerty, adjacent to the pond in
Manor Park.
Agenda Item #5A: COmmunity Rec. Resources will be Present to provide a quarterly report.
A written report is included for Council intbrmation.
Agenda nem #5B: Senior COmmunity Services is reqUesting support for the Southshore
Senior/Community Center for 2005. A written request is included in the agenda packet.
Ms. Joyce Flwy will be present this evening to anSWer any questions.
Agenda Item #7 Pc A report On the July 27, 2004, Parle COmmission Work session will be
prOvided this evening.
Agenda Item #8Pc This is a redo. In 2000, Gretchen Sebald was granted a conditional use
jlennjt to live in their existing home at 20625 Garden Road, while they constJuct a new
home on the lot. The Planning Commission voted unanimously to recommend apProval
of the CUP, subject to staff recommendations. A draft resolution is included herein for
YOur consideration.
Agenda Item #8B: Shorewood Village Shopping Center has requested a site plan approval for
a revision to the entry to the site on the north side of the intersection at State Highways 7
and 41. This intersection has proven to be Problematic iu that it supposed to be limited to
right-in from Highway 7 only. However, despite sign age to the contrary, shopping center
traffie attempts to exit at that location. The proposed design is consistent with the
recommeodations of the City's trallie COnsultant. It is recommended that the site plan be
approved subject to approval by the City Engineer of the final plans and Specifications ror
the project.
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Executive Summary - City Council Meeting of 9 August 2004
Page 3 of3
Agenda Item #8C: Hennepin County has informed the City that a parcel of land (actually
water) has come up for tax IOrfeiture. This Parcel was to have had a conservation
easement OVer it as part of the final plat lOr Water's Edge 4th Addition. There is no
record of the easement having been recorded. This is an oPPOrtunity for the City to
acquire the land outright for conservation open space purposes. A resolution expressing
the City's desire to acquire the site will be available at Monday night's meeting.
.
Agenda Item #9 A: Council discussed the city's yard waste service at its April 12, 2004, work
session. Council concluded that the city would not provide yard waste pick-up service in
the full of2004, nor in the spring of2005. Spring clean-up will be provided for items
other than yard waste. Council considered an option of entering into a contract with
NRG, a yard waste coll1post site in Minnetrista, but concluded not to do so in 2004. Staff
was directed to ask NRG to keep track of Shorewood residents' USe of the NRG site
during 2004, in consideration ofa contract for service in 2005.
Council may wish to further discuss yard waste service and afflll11 that the City will not
provide a full yard-waste clean-up service in 2004, nor a spring yard-waste clean-up
service in 2005. The City will continue to provide spring clean-up service for itelDS other
than yard waste.
Agenda Item # lIB I: The City of Excelsior presented a Proposal to address several of its
CODCCIl1S (and those other member cities may have) to the SLMPD Coordinating
Coll1Jnittee at its August 4 meeting. Excelsior has requested that city councils review and
respond to its proposal. Msyor Love, Councilmember Turgeon, and City Administrator
Dawson were present at the meeting, and will be able to provide their observations and
comments to the Council's discussion tonight.
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5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 p.M.
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 26,2004
\\~~~,
1.
coNVENE CITY COUNCIL MEE'flNG
Mayor Love called the meeting to order at 7:00 p.M.
A.
MaYor Love; CouncilmembeIS Garfunkel, LizOe. Turgeon. and z.er!Jy. Administrator
Dawson; Attorney Keane. Engineer Brown; Finance DireCtor Borton; and Planning
Director Nielsen (arrived 7:23 P.M.)
Roll Call
Present:
.
Absent:
None
LlzOe moved, Garfunkelseeonded, Approving the Agenda as presented. Motion passed Sill.
B. Review Agenda
2. APPROVAL OF MINUTES
A. City counell Work Session Meeting, Jnly 12,2004
Tnrgeon moved, Garfunkel seconded, Approving the City Counell Work session Meeting on July
12, 2004, as presented. Motion passed 5/0.
B. City Conuell Regular Meeting, July 12, 2004
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Garfnnkel moved, Turgeon seconded, APproving the City Counell RegUlar Meeting on Jnly 12,
2004, as presented. Motion passed 5/0.
Mayor Love reviewed the itemS on the Consent Agenda. eounci\mCIlll>C1" Turgeon requested
clarification of an item on the Verified Claims List as part ofltem 3A.
3. CONSENT AGENDA
A. Approval of the Verified Claims List
eounci1Jnetllber Turgeon requested clarification of an overtime cost for the S\.Ml'D. Finance l)irector
Burton stated tbis item would be pulled for comment and review at the next Regular City Council
Meeting.
B. Staffing
C. Authorize Expenditnre of Funds - Water Service Installation
Motion passed 5/0.
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REGULAR CITY COUNCIL MEETING MINuTES
JUL Y 26, 2004
Page 2 of9
4. MATTERS FROM THE FLOOR
Elizabeth Van, 24710 AmIee Road, stated she was quite concerned for the teckless driving taking place
on County Road 19 in the vicinity of the LRT crossing. She stated she had observed careless drivers
passing on the left and tight shoulders in that area, and Would like to see additional law enforcement of
these issues in that area of the City. To that end, she had contacted a number of governmental agencies,
such as the Minnesota Department of TranSportation lMnDor) and Hennepin County ~t of
TranSportation ( hereafter referred to as the County), regarding options for making the trail crossing a
pedestrian crossWSik. She also stated, at the direction of County officials, she and her sons had obtained
aJljlroxitnstely 50 signatures from locsJ residents in Sllpport of making the trail crossing a croSSWalk. She
also noted representatives of both MnDoT and the County agreed additional law enforcement of this
issue would help the situation.
Ms. Van stated the County had agreed to provide the official CI'OsswaIk signage, l'C]>aint the lines, place
signs on the LRT trail, and a flashing crosSWalk sigo approximately 500 feet from the CI'OsswaIk to alert
motorists in the area of the crossWSik. The City's l'CSponsjbility Would include 111aintenance of the
painted crosswalk and City enforcement of the reckless driving iSSUes. Ms. Van also stated she would
like to see notification of citizens regarding the illegality of driving on the shoulders of the roadway to
avoid pedestrians in the crosswalk, and would also request that the City support the County's plans for
installation of the crosswalk across County Road 19.
Mayor Love thanked Ms. Van for her family'S elfurts, and noted the City had inquired about making
changes to the erosswalk to enhance Pedestrian safety to little avail in the past.
Bn!lineer Brown stated City Staff WOuld be Willing to worlc With the County Staff to bring the croSSWalk
to fruition; however, he was not aware of the County's interest in providing advance warning flashers as
in the past the County had been conceroed With placement of the flashing signal. He also stated he
Would Work With the City ofTonka Bay to enhance the safety of the crosswalk area.
Counci1member Turgeon stated itwas her recollection that this issue has arisen during the Plan stages fur .
the County Road 19 intersection projee~ and at that time, the County had not wanted to make the trail
crossing a croSSWalk due to impediment of the traflic flow in that area. She stated she thOUght the City
was getting mixed lllessages, and she was very SUIprised and pleaSed to hear of the County's intention to
provide signals and flashers.
CounciImember Zerby thanked Ms. Van for her efforts. Ms. Van stated it Was the efforts ofber two sons
that actually broUght the croSSwalk to fruition as they had obtained the neeessary signatures that provided
the impetus for the County to pursue the crosswalk
Achninistrator Dawson stated he Would follow up on this matter With South La1re Mirmetonka Police
Department Chief Litsey.
5. REPORTS AND PRESENTAUONS
There Were no l'Cporfs or presentations this evening.
6. PUBLIC HEARING
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REGuLj\R CITY COm'lClL l'dEE"}"UlG MJNUIES
roL y 26, 20M
'Page 3 of 9
None.
A. ~jlOrt on Fark conuniSsion Meeting Ileld JnlY 13, 2004
(;otlIIllissioner FanUok reported on matterS consi<Jeted and ""tions ta\<<ll at the lnly \3, 2004, park
comnUssion Mee\inll (as cJetailed in the minuteS oftbat ",eeting).
In response to Mayor Love's question. Engine<' Brown stated the .~oration of equijlment for the
southShore ~ty SKate park was ver'J sitcilar to tbat of other Cltles skate jlarks.
councilmernJ:1e' Turgeon questioned wbether the City sbould retUf11 to other mernJ:1e' South 1.a\<e
MjDnetonKa cities for additionai funding for teJllacetl1ent of the equiJl11l""t as theY bad belJ>ed to jlurcba8"
the original e,\ui-pment for tbe -park..
Engineer Brown stated Cat"et county bad requested consideration of a __tiIlle donation to initiate a
dog jlark in MinneWa8bta Regional park. He stated ac\<l1t1onai ",formanon wonld be reported at a future
meeting.
7. l' AQ.I{S
Planning l)ireCtor Nie\aCl1 arrived 7:23 I'M.
.
8. 1'L~G
Cornxnissioner Gagne reported on matters consi<Jeted and actions ta\<<ll at the July 20, 2004, pJantling
comnUssion Meeting (as detailed in the minutes of tbat ~.
A. A.jljlro~al of]'re\iDliOary Flat for S\eel'l'Ilo\lO" Woods
,\pjl1icoot: Trade..inds coneejlts, lnc.
Locnt!on: 5610 and 5650 Groot Lor- \tOad
Director Nielsen elljllained the \!istorY of the case, noting the ",ost siguificant issue for the jl<Oje<t was
the dfainage for the Jlfoject. Ile stated the deVeloper bad adjusted the jllat, tbrOUlib a ~-ge
jllan. to intercept the dfainag1l to cJjreCt it toward to swales on the north and south portion of \be
Jlf<lJl""ies tbat would then dirOCt the water to the nearbY creek. EngOleet Brown stated be bad reViewed
the jlOOd s\aC for the. jlIOje<t and found it to be a<\e<luate. Ad<\1t1onally, be bad reVieWed the outlet
s\f1lCture, and the MjDnebaba Creek wa_bed District bad revieWed the cas< and found nO wetland
existed on tbe site.
Director Nielsen stated the Planning c;oroxnission bad requested a tree ~on jl\aI1. and no word
bad be<O received ftotU the MjDneWa8bta ElernentatY Sc\lOOl Jlfincijlal regarding jllacernent of the trad.
Ile stated the park (;otlIIllission also would ueed to jlIOvide injlut on a trall for the jlIOlect as wel\.
Charles Melcber, Quality Site Desigu, stated the MCWD bad a;>Pto~ed the Jlf"iect last week. Wi\b
regard to dfainage issues, be eJlJllained, the culvert doWUstreat" under Noble ttoad .... balf fu\\ of dirt.
Ile stated revised jll808 inciuded relocation ora ditcb on the ~ tbat would jlIOVidea 3:1 slope and
would inClude a wood fiber blan\<Ot to establisb vegetation to decrease the sut and debns '" the culvert.
He stated be believed the ditcb would be made conaid<:tably better by. these efforlS and. erOSlon con\tol
would irnJl'o~e as a result. Tbe issUOs remaining with the JlfelJI01Oll'Y jllat regarding the eJl1S\01g
llEGliLAa CITy COVJvCItllfEETllvG 1\fzNun;s
.TVL y 26, 2004
Page 4 019
retaining Wall IVere being resolved throogh draio tiliog, aod other apProPriate solotiOlls. Mr. Melcher
stated the homeoWner to the northwest of the project retnained concOlned ahoot increased draioage from
the ProP<rty, and Mr. Melcher stated the runoff from the site IVoO/d be decreased after the de>eIOJ>ment
due to the efforts bemg !llade .fur the Project.
William Ruoff, 26365 NOble Road, stated he "'Presented fOllr other neighbors in the area, and he wanted
to re,lexate Ios concerns that be had shared With the PIanningCo_ssion reBarding this case. He
explained he and his nei!:hbors had aPJlroached the past oWner of the />l'OJ>erty to try to obtain oWnership
of the />l'OJ>erty .fur land conservation PlIlposes as there Was a 8reat deal of Wildlife residing on the
/>l'OJ>erty. He stated he Was concOlned ahoot Water Ponding from the ditch under Grant Lorenz Road, and
had Presented photos to the Planning Commission of that area dartng the SJ>ring and fall SeasOlls shoWing
overtlolV condJbons. He stated be thought the developer Was fOlloWing the Jllt1cess "PPfOpriately and
behavmg proacb>ely, and he bellOVed lnost of the drainage concerns IVoO/d be eliminated after the
construction of the project.
Director Nielsen Pro>i<led Clarification about the wading plan in that it IVoO/d alleviate SOrface water .
runoff bot IVoO/d not eliminate a P<rched groundwater.
Engineer BroWn stated the develOJler had a done a gOOd job of directing Wafer to the ditch, and noted this
lasne Was s"Parate from the cul_ issue.
In re"Ponse to COOllcihnem&e,. Gartimkel's qnestion, Mr. Melcher explained the trail cOO/d be placed in
either location at the diSCretion of the school district.
Councihnember Liz<. qnestioned IVho IVoO/d be TesJ>onsible for IlJainlenance of the NlJRp Pond on the
Slte. Bng",eer BroWn stated tins 'ssue IVoO/d be re>isited dartng the finaJ Plan revieIV and shoO/d the
dnunage be part of a regional tribotary area than the City IVoO/d be TesJ>onsible for IlJainlenance and if the
dramage Was "Pec'fic to the lo~ the homeoWn.,.,s .....iation for the project IVoO/d be reSJ1onsible.
CounCihnember Zerby qoestioned IVhether the cO/verts beneath Noble Road 1leeded to be "PJlladed.
Engmeer BroWn explll1!tecJ "PProXllnate/y 28 acres IVorth of drainage flolVed throogh the culvert, and that
SJ>ec1fic cO/_ Was larger than What the road 8rade IVoO/d alJolV, thllS, the colvert IVoO/d need to be .
su~ and IVoO/d alwayS have some amount of silt in it in order for it to function. He also stated be
sllapected Water IVoO/d 0_"P NOble Road in the future Withoot jeopardy to homes in the area. Part of
the Problem With runoff m the area Was also attnbotable to haVing aPProximately 2000 feet of drainage
way With only a One funt drop unbl the wafer reached the lVetIand prior to running into Lake MinnetonJ...
Director Nielsen clarified the POnd on the />l'OJ>erty Was a "'te control retention Pond not a NlJRp POnd as
preVIOUsly diSCUSsed.
Liz~ ...oved, Turgeon secoDded, Adoptlug 8EsOL!:lnON NO. l/4.og "A ResoluUoD Grautlug
Prelbumary Plat APPro>allor Sleepy IrOlIolV Woods for l'rad""lnds COD<epts. me., 5610 aud
5650 Graut Loreuz Road.' MoUo. P....ed 5/0.
B. APProVal 01 Pre/JlIJ/nary Plat for SIDith Manor Park
APPII'aut: Sluith Plll1uers, me.
Lo'oUOD: 512S SUhnrban Drive
Director Nielsen explained the histoJy of the reqnes~ stating that Smith Partners, Inc. had llrran&ed to
Pllrchase the lot at 5125 SObllrban Drive and /DlJposed to sobdi>ide it into two lots. The ProP<rty IVas
.
REGULAR CITY COUNCIL MEETING MINUTES
JULY 26, 2004
Page 5 of 9
zoned R-IC, Single-Family Residential and contained approximately 40,840 square feet of area. Forther,
he explained the developer proposed to demolish the existing buildings on the site and haild twO new
single-family homes on the lots.
Director Nielsen went on to explain this propertY was previously divided. at which time the owner sold
approximately one-lnt1f acre of land to the City to be comhined with Manor Park. Since the Shorewood
Subdivision Code allowed only one minor subdivision per property, this division was heing processed
through a formal platting process.
LOt I would have 20,091 square feet of area and LOt 2 would have 20,750 square feet, hath meeting the
minimum area requirement for the R-I C zoning district. The lots also complied with minimum width and
depth requirements.
E1tisting trees on the lot were not affected hy the sohdivision ilSClf. Therefore tree preservation and
reforestation could he addreSsed at the time someone applied for a huilding pennit.
It was recommended that the preliminarY plat ha approved subject to the following:
1. The final plat must include the description "Block 1".
2. ])rainage and utility easements must be provided. 10 feet on each side of the newly created lot
line. In addition, the applicant had been advised to provide a conservation easement for the
portion of the pond buffer area that extended onto the subject property.
3. The applieant must provide an up-to-date (within 30 days) title opinion for the property.
4.
It was not required that the existing house he removed. However, the barn on the LOt I must he
removed. and the northerly driveway loop must he eliminated. If the applicant proposed to
record the final plat hefore these itemS could he completed. he should provide cost est.imatea for
the demolition, from which a letter of credit for ooe and a Int1f times the estimate must he
provided.
.
5. Prior to release of a final plat for the subdivision, the applicant must pay $1500 in park
dedication fees and $1200 in local sanitarY sewer charges. Credit had been allowed for the lot
with the existing home on it.
6. The applicant had requested the preliminarY plat and final plat he processed together. This was
acceptahle, provided all of the final plat sohmission requiremCIlts (including mylar drawings)
were met by the time the application went to the City Council. In arrj even~ the applicant must
submit the final plat within six months of the Council's approval of the preliminarY plat. Once a
final plat had been approved. the applicant must record it within 30 days of Council approval.
Philip Smith, 26000 West Lafayette Road, Orono, and representing Smith Partners Incorporated, stated
his firm would be taking action as directed on these items.
council had no further questions on this case.
REGULAR CITY COUNCIL MEETING MINuTES
JlJL Y 26, 2004
Page 6 of9
Zerby moved, Garfunkel Seconded, Approving tbe Prelintinary Plat for Smltb Manor Park,
snbject to Staff raconunendations, for Smitb Partners, Inc., 5125 Snbnrban Drive. MotioR Passed
5/0.
C. Conditional Use Permit - Propane RelUJ Tank
Applicant: Tonka Bayt
Location: 5680 County Road 19
Director Nielsen explained Jobo Townsend, the applicant and operator of Tonka Bayt at 5680 County
Road 19, had applied for a conditional use pennjt for a propane refill station on the north side of the
Property. His request was explained in a letter including a pboto of a atandard propane refilling station.
dated June 1, 2004, submitted to the Planning Department.
Director Nielsen then reviewed the site plan for the request, noting that originally the Planning
Commission bad nutnerous concerns regarding the aesthetics, sctbacks, and fire ~t standards.
Recently, however, the applicant bad agreed to bury the propane tank, thus making the issuea of concern
moot in this case. He stated landscaping of the con1rol box sbould take place as soon as POSSIble and
curb and gutter should be implemented with the County Road 19 project.
In response to Mayor Love's question, Director Nielsen stated he was unfiuniliar with environmental
standards associated with burying a propane tank; however, he would report back on this matter at an
upcoming Council meeting.
Councilmember Turgeon stated she would like to see "No Perking" signs POsted near the tank's control
box to avoid potential back-ups onto County Road 19.
Zerby moved, Garrnn.i:el SecoRded, Dlreetlog Staff to Prepare FludIngs of Fact ApproviDg a
ConditioDal Use Permit for a Propane RefiU Tank, for Tonka Bayt, 5680 ConRty Road 19.
Mr. Townsend stated there did not appear to be any issues with burying the tanks that be was aware of.
Wbile the Environmental Protection Agency noted mild concerns, propane tanks were boried regulerly .
without issue. He stated to include No Perking signage would be difficult sbould a Winnebago wish to
access the site for gas purposes.
Motion passed 5/0.
Mayor Love questioned Director Nielaen regarding the erosion con1ro1 fencing near the Banington site
on Excelsior Boulevard. Director Nielsen stated he would viait the site in the nextweek to detennine if
appropriate measures were being taken as directed by the City in that case.
9. GENERAL/NEW BUSINESS
A. AntborJze Services for Updates ill the Human Resonrees System
Administrator Dawson stated one of the items on the City Administrator's work plan for the year was to
perform a significant update of the City's human resources system. He noted severa] objectives to he
accomplished in this undertaking, and stated it would be logical to use the services of someOne with
exPertise in this discipline, and wbo could provide ohjectivity regarding the City staff. He noted the
.
.
.
REGULAR CITY COUNCIL MEETING MINUTES
JULY 26, 2004
Page 7 of 9
City's longstanding relationship with Labor Relations Associates, Inc. (LRA) and its acknowledged
expertise in these issues throughout the state of Minnesota.
He went on to state LRA has provided a proposal for services for $12,135 for the project, and funds were
available
Councilmember Turgeon expressed concern for monies expended previously and questioned the gain.
Mayor Love stated he appreciated the concern; however, monies expended previously were for some
positions and this proposal would include all of the Staff in a macro-scale undertaking for the
organization. Administrator Dawson stated the proposal included the Public Works Department and the
Liquor Store staffs as well.
Zerby moved, Garfunkel seconded, Authorizing Labor Relations Associates Inc. to perform
services related to the City's human resources system per its proposal of June 16, 2004, not to
exceed $12,135. Motion passed 5/0.
B. Excelsior Fire District 2005 Budget
Administrator Dawson explained Council had considered the Excelsior Fire District's (EFD's) proposed
2005 budget on July 12, 2004. At that time, Council expressed several concerns with the proposal,
specifically the use of revenue from the Orono contract to be used for recurring expenses, and secondly,
not addressing the low level of the EFD's undesignated operating fund balance. The Council directed its
representative to the Board to bring these concerns to the Board at its next meeting. As of July 19,2004,
three of the five member cities' Councils had approved the budget, thus binding all member cities per the
Joint powers Agreement. Mayor Love had shared the concerns ofthe Shorewood Council at the July 21,
2004, EFD Board meeting, and the City's expectation that these concerns would be considered seriously
when the Board develops the 2006 budget.
Councilmember Turgeon stated she did not like this budget and would not approve it. She stated fund
balances were too low and the entire budget was thus fiscally irresponsible. She went on to state the
process was flawed since the Board members had acted on behalf of the City Councils and she thought
this was wrong. She stated the budget was flawed and the other Councils that had approved it should be
ashamed of their actions. She stated she was not certain why respect was not shown to Councils in the
process and she did not think the Governing Board should be acting in this capacity.
Councilmember Garfunkel agreed, and questioned who would be responsible for these actions. Mayor
Love stated he thought there should be another step in the review process, and he was ultimately
responsible for taking the action to approve the budget. He stated he appreciated the support of the
Council in all matters, including this one.
Councilmember Zerby stated he also agreed with Councilmember Turgeon's comments directed toward a
lack of review by the city councils in the approval process.
Turgeon moved, not to approve the 2005 Excelsior Fire District Budget.
Councilmember Garfunkel requested clarification of options for address of this issue prior to a motion.
Turgeon withdrew the motion.
REGULAR CITY COUNCIL MEETING MINUTES
JULY 26, 2004
Page 8 of9
Administrator Dawson explained options present before Council related to this matter.
Turgeon moved, Garfunkel seconded, not to approve the 2005 Excelsior Fire District Budget.
Councilmember Garfunkel stated this motion was about the budget and processes involving in its
consideration and approval, not about the services provided by the District or any of the valuable
firefighters. He also stated he believed this action was about accountability.
Mayor Love stated he could not disagree as he believed the budget undermined the councils'
commitment to the firefighters regarding a financial arrangement to the Firefighter's Relief Association.
Motion passed 5/0.
C. Work Session Schedule for CIP, Budget
Through consensus, the Council indicated a Work Session should be scheduled for August 9,2004.
10. ENGINEERlNG/PUBLIC WORKS
A. Accept Feasibility Report for Woodhaven Well
Engineer Brown explained a feasibility report had been requested of WSB and Associates, the City's
Engineering Consulting firm, regarding the Woodhaven Well. Engineer Brown then reviewed the
options and associated costs for the well project.
Lizee moved, Zerby seconded, Accepting the Feasibility Report and Directing Staff to Explore the
Option of Connecting Municipal Water services to the City of Excelsior for the residents currently
part ofthe Woodhaven Well system. Motion passed 5/0.
Mayor Love recessed the meeting at 8:42 P.M. and reconvened the meeting at 8:52 P.M.
11.
STAFF AND COUNCIL REPORTS
A. Administrator & Staff
1. County Road 19 Intersection
Engineer Brown stated the plans for the project had not changed, and Hennepin County representatives
continued to finalize right-of-way negotiations.
B. Mayor & City Council
Mayor Love stated he had brought the concerns forward from the Council to the EFD Board. He also
briefly summarized the highlights of the July 21,2004, EFD Board meeting.
1. SLMPD 2005 Budget Proposals
Administrator Dawson stated the Coordinating Committee of the South Lake Minnetonka Police
Department (SLMPD) met in work session on July 21, 2004, to review budget scenarios for 2005 that
had been prepared by Police Chief Litsey. Committee members preferred to have an opportunity to gain
.
.
.
.
REGULAR CITY COUNCIL MEETING MINUTES
JULY 26, 2004
Page 9 of9
some feedback from their city councils before they met at a regular meeting to recommend a budget and
the resulting contributions from the member cities. Three budget scenarios were discussed, each with
some variation within them. This approach was designed to identify what array and levels of services
can be expected as a city council considered what its contribution would be for 2005. In this manner, the
Coordinating Committee would not have to wait for councils to set their funding levels, and then decide
what services could be provided.
Administrator Dawson then explained the three scenarios and associated costs for the City.
Councilmember Turgeon stated she believed the budget should reflect a minimal increase this year only
in order to restore solidarity between the member cities bound by the Joint powers Agreement.
Councilmember Zerby stated he needed the information presented more concisely in a spreadsheet format
prior to making a decision. Councilmember Turgeon agreed.
Discussion ensued regarding the various scenarios presented and implications of each.
Mayor Love stated he thought the budget was never brought out as an issue itself, rather the issue of the
funding formula continued to be controversial. He stated he believed it would be a long time before the
issues surrounding the budget were restored to previous levels. He stated he was concerned for low ratio
of officers per population currently existing for the SLMPD cities.
Councilmember Turgeon stated it might make more sense to add in the cost of all services to be provided
for the cities by the SLMPD and ask cities to "identify" services believed not important.
Councilmember Garfunkel questioned why an "a la carte" method should be considered as an option for
cities in the next budget cycle.
Mayor Love stated he too wanted to keep the budget low, but questioned whether the level of service was
already too low. He stated he would like to see all parties present at the table and he believed general
support from other cities to return together to the same level of services would be a significant goal.
Councilmember Zerby stated he was concerned for the timing of the schedule for this budget, and stated
it might be prudent to extend the deadline in order to bring all parties to the table to discuss returning to
the same level of service.
12. ADJOURN
Lizee moved, Turgeon seconded, Adjourning the Regular City Council Meeting of July 26, 2004, at
9:42 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recordin2 Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
.
.
PAY ABLES APPROVALS
For 8/09/04 council Meeting
Prepared by: _ (j-i-/r,/llM€ (f 11.
cathz:;:lrfcc~~ntaIlt
Reviewed by: -~
Bonnie Burton, Fi ce Director
_Date: f ---5-01
_Date: ~~/oJ
APproved by: Date: Ita. O~of
Crai awson, City Administrator
-Jf3{l
Check Approval list for 8/09/04 Sorted hy Department
Check # Vendor Name Description Check Date Invoice # Amount
38022 so LK MTKA POLICE DE 2ND QTR COURT OT 7127/2004 $839.72
38030 US POSTMASTER AUG NEWSLETTER 7/26/2004 $449.16
38031 AFSCME COUNCIL 14 AUG UNION DENTAL 7130/2004 $336.00
38032 ANCHOR PAPER COMPA NEWSLETTER PAPER 7130/2004 15354680 $304.97
38033 ANDERSON, KRISTI B. PARK COMM MTG 7/27 7/30/2004 $200.00
38035 AT&T WIRELESS SERVI 7/30/2004 4160966-0 $33.35
38035 AT&T WIRELESS SERVI 7130/2004 4160966-0 $78.61
38036 FORTIS BENEFITS INS C AUG STD PREM 7130/2004 4012503-2 $85.50
38038 HENNEPIN COUNTY TRE JUNE ROOM/BOARD 7/30/2004 580 $765.00
38041 ICMA RETIREMENT TRU PAYROLL DEDUCTS 7/27/ 7130/2004 302131-07 $1,221.68
38042 LEAGUE OF MN CITIES I CLAIM #11045598-0'DON 7/30/2004 $500.00
38043 LOCAL LINK USA BUSIN AUG WEB SVC 7130/2004 95220466 $109.95
38046 MN CHILD SUPPORT PM CHILD SUPPORT _ C SCH 7130/2004 $193.35
38047 MINN NCPERS GROUP L AUG ELECT LIFE PREM 7/30/2004 762400-08 $12.00
38048 MN SUN PUBLICATIONS CUP 7/30/2004 709388 $46.48
38049 ORONO, CITY OF JULY ANIMAL CONTROL 713012004 20040099 $1,626.45 .
38050 PANCHYSHYN, JEAN JULY MILEAGE/LUNCHES 7130/2004 $40.02
38050 PANCHYSHYN, JEAN JULY MILEAGE/LUNCHES 7130/2004 $30.01
38050 PANCHYSHYN, JEAN JULY MILEAGE/LUNCHES 713012004 $11.25
38050 PANCHYSHYN, JEAN JULY MILEAGE/LUNCHES 7130/2004 $42.03
38051 PAZANDAK, JOSEPH MILEAGE 7/12 - 7123/04 7130/2004 $108.13
38053 PERA PAYROLL DEDUCTS 7/27/ 713012004 762400-07 $2,426.40
38053 PERA PAYROll DEDUCTS 7/27/ 7130/2004 762400-07 $2,630.97
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7130/2004 $92.75
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7/30/2004 $37.05
38059 VIKING LAND TREE CAR DEAD TREE REMOVAL 7130/2004 3216 $746.13
38065 GORDON L. SCHMIDT & CASE #CD-0002731 8/3/2004 CD-00027 $4,910.00
38068 COVERALL OF THE TWI AUG CLEANING SVC 8/5/2004 87844 $324.83
38068 COVERALL OF THE TWI AUG CLEANING SVC 8/512004 87845 $195.96
38070 KEEFE,SALLY GOV BOARD MTG 7121/04 8/5/2004 $150.00
38072 MEnIFE AUG DENTAL PREM 8/512004 KM05569 $737.98
38073 METRO SALES, INC. PRIPORT INK 8/512004 36038A $192.55
38074 MINNESOTA STATE TRE 2ND QTR BLOG PERMIT 8/512004 $1,334.69 .
380n NGUYEN, MICHELLE JULY MILEAGE 8/512004 $22.31
38081 SPEEDWAYSUPERAME 8/5/2004 072504 $1,928.94
38082 SUN PATRIOT NEWSPA CUP. SEBALD 8/5/2004 072404 $31.84
38083 TIERNEY BROS INC TAPE FOR LABELMAKER 8/5/2004 457378-1 $168.93
38084 TONKA BAY-CITY OF CRESENT BEACH EXP 8/5/2004 $200.43
38086 WASTE MANAGEMENT AUG SVC 8/5/2004 0861494-1 $275.02
38087 ABDO, EICK & MEYERS, AUDIT SVCS-2003 8/10/2004 215067 $8,400.00
38096 LOCATORS & SUPPLIES EAR PLUGS 8/10/2004 128679 $71.35
38098 MCES, YOUTH PROGRA AUG LIFEGUARD SVCS 8/10/2004 $1,171.00
38099 MCLEOD USA 8/10/2004 5988452 $113.85
38099 MCLEOD USA 8/10/2004 5988452 $132.11
38099 MCLEOD USA 8/10/2004 5988452 $351.35
38100 MINNEGASCO 8/1012004 $74.94
38100 MINNEGASCO 8/10/2004 $23.10
38100 MINNEGASCO 8/10/2004 $9.59
38100 MINNEGASCO 8/10/2004 $19.53
38102 OFFICE DEPOT 8/10/2004 25063265 $104.76
38103 ORONO, CITY OF AUG ANIMAL CONTROL 8/10/2004 20040108 $1,626.45
38106 POTTS, KENNETH N. JULY PROSECUTIONS 8/10/2004 $1,708.33
Thursday, August os, 2004 Page 1 of 5
Check # Vendor Name Description Check Date Invoice # Amount
38107 QWEST 8/10/2004 95247063 $89.42
38108 so LK MTKA POLICE DE ~UG OPER~TING BUDGE 8/10/2004 8 $55,246.00
38110 VERIZON WIRELESS 8/10/2004 35510088 $45.48
38111 W.W. GAAINGER, INC FUSES 8/1 0/2004 495-54045 $4.49
38'114 WSB ~ND ~SSOCI~TES GIS SVCS 8/10/2004 0'1074-661 $32.50
38'114 WSB ~ND ~SSOCI~TES SLEEPY HOLLOW WOOD 8/10/2004 01074-930 $1,013.25
38'\14 WSB AND ASSOCIATES B~RRINGTON CO 8/10/2004 01074-960 $446.00
38114 WSB AND ASSOCIATES GENERAL SVCS 8/10/2004 01074-990 $'1'16.00
TOTAL FOR 101 GENERALFUNJ) $94,239.94
38078 NORTHERN TOOL &. EQ BEACON FOR LB PICKUP 8/5/2004 10329120 $'132.04
TOTAL FOR 403 EQUIPMENT REPLACEMENT $132.04
38067 CONSTRUCTION BULLE CTY RD 19 BID ~D 8/5/2004 264'1653 $250.21
38091 CONSTRUCTION BULLE CTY RD 19 BID ~D 8/10/2004 264652'1 $250.2'1
38114 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 8110/2004 01074-583 $825.00
38114 WSB AND ASSOCIATES CSAH 19 STREETSC~PE 8110/2004 0'1388-020 $4,704.68
TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $6,030.10
38037 HAWKINS WATER TREA WATER CHEMICALS 7/30/2004 627574 $2,654.'18
. 38076 NEXTEL COMMUNICAT\ 815/2004 58828331 $43.76
38087 ~BDO, EICK &. MEYERS, AUDIT SVCS-2003 8/10/2004 215067 $1.400.00
38099 MCLEOD USA 81'10/2004 5988452 $37.95
38099 MCLEOD USA 8/'10/2004 5988452 $78.35
38100 MINNEG~SCO 8/'10/2004 $26.66
38100 MINNEGASCO 8/10/2004 $66.72
38100 MINNEGASCO 8/10/2004 $30.06
3810'1 MN DEPT OF PUBLIC SA WOODHAVEN-HAZ MAT F 8/10/2004 27220000 $'100.00
38101 MN DEPT OF PUBLIC SA ~MESBURY-HAZ MAT FE 8/10/2004 2722??oo $'100.00
38'10'1 MN DEPT OF PUBLIC SA SE ARE-HAZ MAT FEE 8/10/2004 27220000 $'100.00
38101 MN oEPT OF PUBLIC SA BLDR BR-HAZ MAT FEE 8110/2004 27220000 $100.00
38101 MN DEPT OF PUBLIC SA BADGER-HAZ MAT FEE 8110/2004 2722??oo $100.00
38107 QWEST 8110J2004 95247096 $50.98
38107 QWEST 81'10/2004 95247096 $50.98
38'\1 'I W.W. GAAINGER, INC WATEA.lSEWER DEPT sU 8110/2004 495-54Q46 $'143.71
38114 WSB AND ASSOCIATES WOOOHAVEN WELL REH 81'10/2004 01074-490 $462.00
. 38114 WSB AND ASSOCIATES BADGER WELLHOUSE 8110/2004 01074-870 $683.00
38114 WSB AND ASSOCIATES T\MBER LN WATERMAIN 8110/2004 01074-880 $66'1.00
38114 WSB AND ASSOCIATES SE WA TOWER INSPECT/ 8/1012004 01074-910 $232.00
TOTAL FOR 601 WATER UTIU'rY $7,121.41
38035 ~T&.T WIRELESS SERVI 7/30/2004 2893733-0 $84.45
38035 AT&.T WIRELESS SERVI 7/30/2004 4160966-0 $9'1.88
38076 NEXTEL COMMUNICATI 815/2004 5882833'1 $43.75
38087 ABDO. EICK &. MEYERS, AUDIT SVCS-2003 8/'10/2004 215067 $1.400.00
38111 W.W. GAAINGER. INC WATEA.lSEWER DEPT sU 811 0/2004 495-54046 $143.71
38'114 WSB AND ASSOCIATES BIRCH BLUFF RD L.S. 8110/2004 0'1074-702 $2.254.25
TOTAL FOR 611 sANITARY SEWER UTILITY $4,018.10
38034 ARCTIC GLACIER INC 1/30/2004 43842010 $64.68
38036 FORTIS BENEFITS INS C AUG S10 PREM 7/30/2004 4012503-2 $1'1.25
38039 HERMEL WHOLESALE 7/30/2004 480146 $329.40
38039 HERMEL WHOLESALE 7/30/2004 480'146 $124.69
38040 HOHENSTEINS INC 7130/2004 335143 $11'1.85
38040 HOHENSTEINS INC 7/30/2004 336'161 $199.00
38044 MARLIN'S TRUCKING 7/30/2004 14436/67/ $10'1.70
38044 MARLIN'S TRUCKING 7130/2004 14436/67/ $101.70
Thursday, August 05, 2004 Page 2 015
Check # Vendor Name Description Check Date Invoice # Amount
38045 MIDWEST COCA-COLA B 7/30/2004 81224120 $277.80
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7/30/2004 $4.88
38055 QUALITY WINE & SPIRIT 7/30/2004 429134-00 ($11.92)
38055 QUALITY WINE & SPIRIT 7/30/2004 430914-00 $197.95
38055 QUALITY WINE & SPIRIT 7130/2004 431360-00 $607.46
38055 QUALITY WINE & SPIRIT 7130/2004 431361-00 $178.20
38055 QUALITY WINE & SPIRIT 7130/2004 431361-00 $1,378.42
38056 QWEST DEX 7130/2004 02137269 $79.60
38057 TOWLE REAL ESTATE C AUG RENT 7/30/2004 $5,409.40
38058 TRI COUNTY BEVERAGE 7130/2004 155725 $21.25
38058 TRICOUNTYBEVERAGE 7130/2004 155725 $66.50
38061 WORLD CLASS WINES, I 7130/2004 152992 $45.99
38066 ARCTIC GLACIER INC 8/5/2004 38842091 $11.90
38066 ARCTIC GLACIER INC 8/5/2004 43842060 $121.84
38066 ARCTIC GLACIER INC 8/5/2004 43842080 $50.70
38069 EAST SIDE BEVERAGE 8/5/2004 223623 $15.00
38069 EAST SIDE BEVERAGE 8/5/2004 223623 $1,586.27
38072 METl/FE AUG DENTAL PREM 8/5/2004 KM05569 $86.45
38075 MUZAK - NORTH CENTR AUG SVC 8/5/2004 104788 $52.19
38080 QUALITY WINE & SPIRIT 8/512004 434538-00 $391.75 .
38080 QUALITY WINE & SPIRIT 8/5/2004 434756-00 $140.15
38080 QUALITY WINE & SPIRIT 8/5/2004 434756_00 $679.19
38080 QUALITY WINE & SPIRIT 8/5/2004 434756-00 $200.92
38086 WASTE MANAGEMENT AUG SVC 8/5/2004 0861413_1 $127.32
38087 ABDO, EICK & MEYERS, AUDIT SVCS-2003 8110/2004 215067 $1,400.00
38088 ARCTIC GLACIER INC 8/10/2004 43842130 $58.11
38089 BELLBOY BAR SUPPLY 8/10/2004 38680500 $32.07
38090 BELLBOY CORPORA TlO 8/10/2004 30096800 $882.00
38090 BELLBOY CORPORA TlO 8/10/2004 30096800 $557.45
38090 BELLBOY CORPORATIO 8/10/2004 30157700 $3,647.97
38092 DAY DISTRIBUTING 8/10/2004 273011 $847.17
38092 DAY DISTRIBUTING 8/10/2004 273939 $1,440.20
38093 EAST SIDE BEVERAGE 8/10/2004 223714 $1,664.45
38093 EAST SIDE BEVERAGE 8/10/2004 223821 $21.40
38093 EAST SIDE BEVERAGE 8/10/2004 223821 $1,919.55
38094 GRIGGS, COOPER & Co 8/10/2004 642813 ($11.67)
38094 GRIGGS, COOPER & CO 8/10/2004 915490 $0.85 .
38094 GRIGGS, COOPER & CO 8/10/2004 918949 $194.23
38094 GRIGGS, COOPER & CO 8/10/2004 919766 $529.21
38094 GRIGGS, COOPER & CO 8/10/2004 922162 $930.45
38094 GRIGGS, COOPER & Co 8/10/2004 922163 $772.74
38095 JOHNSON BROS lIQUO 8/10/2004 1752213 $31.98
38095 JOHNSON BROS LIQUO 8/10/2004 1752215 $1,129.58
38095 JOHNSON BROS lIQUO 8/10/2004 1752215 $79.75
38095 JOHNSON BROS lIQUO 8/10/2004 1752215 $24.05
38095 JOHNSON BROS LIQUO 8/10/2004 1755282 $140.17
38095 JOHNSON BROS lIQUO 8/10/2004 1755282 $97.75
38095 JOHNSON BROS LIQUO 8/10/2004 1755283 $3,697.94
38095 JOHNSON BROS lIQUO 8/10/2004 1755283 $1,556.75
38095 JOHNSON BROS LIQUO 8/10/2004 1755774 $656.00
38095 JOHNSON BROS lIQUO 8/10/2004 254194 ($14.21)
38095 JOHNSON BROS lIQUO 8/10/2004 254503 ($4.00)
38095 JOHNSON BROS lIQUO 8/10/2004 255853 ($223.20)
38097 MARK VII 8/10/2004 689909 $2,223.50
38097 MARK VII 8/10/2004 692577 $2,707.25
38097 MARK VII 8110/2004 692578 $39.20
Thursday, August 05, 2004 Page 3 of5
.
.
Check# Vendor Name
Description
38099
38100
38104
38104
38105
38105
38105
38105
38109
38109
38109
38109
38112
38113
38113
MCLEOD USA
MINNEGASCO
PAUSTIS WINE COMPAN
PAUSTIS WINE COMPAN
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
THORPE DISTRIBUTING
THORPEOISTRIBUTING
THORPE DISTRIBUTING
THORPE DISTRIBUTING
WINE COMPANY (THE)
WINE MERCHANTS
WINE MERCHANTS
TOTAL FOR 641
Check Date Invoice #
8110/2004 5988452
8110/2004
8110/2004 8041530
8/10/2004 8042224
8110/2004 2094609
8110/2004 2094609
8110/2004 3302196
8110/2004 3302197
8110/2004 340927
8110/2004 340927
8110/2004 341848
8/10/2004 341848
8110/2004 32221-00
811012004 100566
8110/2004 101080
SHOREWOOD PLAZA UQUOR
Amount
$77.40
$9.59
$971.00
$1,544.00
$549.65
$896.25
($4.87)
($8.96)
$24.90
$1,942.35
$1,755.50
$59.85
$713.40
$298.50
$207.25
$48,827.98
$47.25
$6.75
$329.40
$69.89
$67.50
$67.50
$201.98
$9.80
$2.92
($65.20)
($21.29)
$126.62
$28.23
$671.47
$402.24
$5,497.67
$74.79
$38.40
$1,334.12
$51.87
$9.60
($98.36)
($14.00)
$98.92
$148.57
$396.87
$130.50
$1,400.00
$42.45
$17.99
$30.00
$588.50
$489.00
$1,016.70
$19.20
$1,299.25
$461.85
$1,609.40
($12.67)
38034
38036
38039
38039
38044
38044
38045
38052
38054
38055
38055
38055
38055
38055
38055
38060
38066
38066
38069
38072
38079
38080
38080
38080
38080
38080
38085
38087
38088
38089
38089
38090
38090
38090
38092
38092
38092
38093
38094
ARCTIC GLACIER INC
FORTIS BENEFITS INS C AUG STD PREM
HERMEL WHOLESALE
HERMEL WHOLESALE
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MIDWEST COCA-COLA B
PEPSI COLA COMPANY
PRUDENTIAL INS CO OF AUG LIFE PREM
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
WATERFORD CENTER AUG RENT
ARCTIC GLACIER INC
ARCTIC GLACIER INC
EAST SIDE BEVERAGE
METLIFE AUG DENTAL PREM
PEPSI COLA COMPANY
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
TRI COUNTY BEVERAGE
ABDO, EICK & MEYERS, AUDIT SVCS-2003
ARCTIC GLACIER INC
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
EAST SIDE BEVERAGE
GRIGGS, COOPER & CO
7130/2004 43842011
7/30/2004 4012503-2
7130/2004 480139
7130/2004 480139
7130/2004 14435/66/
713012004 14435/661
7130/2004 2703323-2
7130/2004 62934758
7130/2004
7130/2004 428974-00
713012004 429190-00
7130/2004 431358-00
713012004 431359-00
7130/2004 431359-00
7130/2004 431359-00
7130/2004 0804F
815/2004 43842060
815/2004 43842080
81512004 223645
81512004 KM05569
815/2004 62934794
815/2004 430123-00
815/2004 432194-00
815/2004 434537-00
815/2004 434755-00
815/2004 434755-00
815/2004 156311
8110/2004 215067
8110/2004 43842130
8/10/2004 38680400
8110/2004 38711800
811012004 30096700
8110/2004 30096700
8110/2004 30157600
8110/2004 273010
8110/2004 273010
8110/2004 273938
8110/2004 223736
8110/2004 643974
- ......~~ ~
Thursday, August OS, 2004
!DJJ .J:i...-_~~~~~I l~~-J:l
-
--~-
j ~~~~
Page 40f5
Check # Vendor Name Description Check Date Invoice # Amount
38094 GRIGGS, COOPER & CO 8/10/2004 918954 $55.85
38094 GRIGGS, COOPER & CO 8/10/2004 918954 $122.38
38094 GRIGGS, COOPER & CO 8/10/2004 919767 $105.30
38094 GRIGGS, COOPER & CO 8/10/2004 922166 $505.88
38094 GRIGGS, COOPER & CO 8/10/2004 922167 $535.74
38094 GRIGGS, COOPER & CO 8/10/2004 922973 $132.24
38095 JOHNSON BROS L1QUO 8/10/2004 1752212 $294.43
38095 JOHNSON BROS L1QUO 8/10/2004 1752212 $216.42
38095 JOHNSON BROS LIQUO 8/10/2004 1752212 $47.10
38095 JOHNSON BROS L1QUO 8/10/2004 1752212 $29.99
38095 JOHNSON BROS L1QUO 8/10/2004 1755281 $1,338.35
38095 JOHNSON BROS L1QUO 8/10/2004 1755281 $1,535.96
38095 JOHNSON BROS L1QUO 8/10/2004 1755281 $31.98
38097 MARK VII 8/10/2004 689919 $3n.50
38097 MARK VII 8/10/2004 692579 $980.30
38099 MCLEOD USA 8/10/2004 5988452 $81.20
38100 MINNEGASCO 8/1012004 $9.59
38104 PAUSTIS WINE COMPAN 8/10/2004 8042223 $n2.oo
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2092278 $20.75
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094608 $46.00 .
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094608 $69.75
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094608 $726.80
38109 THORPE DISTRIBUTING 8/10/2004 340926 $469.25
38109 THORPE DISTRIBUTING 8/10/2004 341846 $13.45
38109 THORPE DISTRIBUTING 8/1012004 341846 $1,858.35
38113 WINE MERCHANTS 8/10/2004 100565 $199.00
TOTAL FOR 642 WATERFORD UQUOR $27,151.04
38071 KELSEY, THOMAS & SC ESCROW REF- 5705 SMIT 8/5/2004 $3,300.00
TOTAL FOR 880 ESCROW DEPOSIT AGENCY $3,300.00
TOTAL CHECKS $190,820.61
.
Thursday, August 05,2004
Page 50f5
.
.
Check Approval List for 8/09/04 Council Meeting
Check # Vendor Name Description Check Date Invoice # Amount
38022 so LK MTKA POLICE DE 2ND QTR COURT OT 7/27/2004 $839.72
TOTAL FOR SO LK MTKA POLICE DEPT $839.72
38030 US POSTMASTER AUG NEWSLETTER 7/26/2004 $449.16
TOTAL FOR US POSTMASTER $449.16
38031 AFSCME COUNCIL 14 AUG UNION DENTAL 7130/2004 $336.00
TOTAL FOR AFSCME COUNCIL 14 $336.00
38032 ANCHOR PAPER COMPA NEWSLETTER PAPER 7/30/2004 15354680 $304.97
TOTAL FOR ANCHOR PAPER COMPANY $304.97
38033 ANDERSON, KRISTI B. PARK COMM MTG 7/27 7130/2004 $200.00
TOTAL FOR ANDERSON, KRIST 1 B. $200.00
38034 ARCTIC GLACIER INC 7/30/2004 43842010 $64.68
38034 ARCTIC GLACIER INC 7/30/2004 43842011 $47.25
TOTAL FOR ARCTIC GLACIER INC $111.93
38035 AT&T WIRELESS SERVI 7130/2004 2893733-0 $84.45
38035 AT&T WIRELESS SERVI 7130/2004 41609~ $33.35
38035 AT&T WIRELESS SERVI 7130/2004 4160966-0 $78.61
38035 AT&T WIRELESS SERVI 7/30/2004 4160966-0 $91.88
TOTAL FOR AT&T WIRELESS SERVICES $288.29
38036 FORTIS BENEFITS INS C AUG STD PREM 7130/2004 4012503-2 $85.50
38036 FORTIS BENEFITS INS C AUG STD PREM 7130/2004 4012503-2 $6.75
38036 FORTIS BENEFITS INS C AUG STD PREM 7130/2004 4012503-2 $11.25
TOTAL FOR FORTIS BENEFITS INS CO $103.50
38037 HAWKINS WATER TREA WATER CHEMICALS 7130/2004 627574 $2,654.18
TOTAL FOR HAWKINS WATER TREATMENT $2,654.18
38038 HENNEPIN COUNTY TRE JUNE ROOMIBOARD 7130/2004 580 $765.00
TOTAL FOR HENNEPIN COUNTY TREASURER $765.00
38039 HERMEL WHOLESALE 7130/2004 480139 $69.89
38039 HERMEL WHOLESALE 7130/2004 480139 $329.40
38039 HERMEL WHOLESALE 7130/2004 480146 $124.69
38039 HERMEL WHOLESALE 7130/2004 480146 $329.40
TOTAL FOR HERMEL WHOLESALE $853.38
38040 HOHENSTEINS INC 7130/2004 335143 $111.85
38040 HOHENSTEINS INC 7/30/2004 336161 $199.00
TOTAL FOR HOHENSTEINS INC $310.85
38041 ICMA RETIREMENT TRU PAYROLL DEDUCTS 7/27/ 7130/2004 302131-07 $1,221.68
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,221.68
38042 LEAGUE OF MN CITIES I CLAIM #11 045598-0'DON 7130/2004 $500.00
TOTAL FOR LEAGUE OF MN CITIES INS T $500.00
38043 LOCAL LINK USA BUSIN AUG WEB SVC 7/30/2004 95220466 $109.95
TOTAL FOR LOCAL LINK USA BUSINESS SERVIC $109.95
38044 MARLIN'S TRUCKING 7130/2004 14435/661 $67.50
38044 MARLIN'S TRUCKING 7130/2004 14435/661 $67.50
38044 MARLIN'S TRUCKING 7130/2004 14436/67/ $101.70
38044 MARLIN'S TRUCKING 7130/2004 14436/67/ $101.70
TOTAL FOR MARLIN'S TRUCKING $338.40
38045 MIDWEST COCA-COLA B 7130/2004 2703323-2 $201.98
38045 MIDWEST COCA-COLA B 713012004 81224120 $277.80
.I.~ --~---- >>-~
Thursday, August 05, 2004
_!~T :;tv;: ~>1!Il:o:,~~r-
,~.
~__.:t~J:lo!l'l ~~-"U."Il:III-
Page 1 0/7
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR MIDWEST COCA-COLA BOTTUN $479.78
38046 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 7/30/2004 $193.35
TOTAL FOR MN CHIW SUPPORT PMT CTR $193.35
38047 MINN NCPERS GROUP L AUG ELECT LIFE PREM 7/30/2004 762400-08 $12.00
TOTAL FOR MINN NCPERS GROUP UFE INS $12.00
38048 MN SUN PUBLICATIONS CUP 7130/2004 709388 $46.48
TOTAL FOR MN SUN PUBLICATIONS $46.48
38049 ORONO, CITY OF JULY ANIMAL CONTROL 7130/2004 20040099 $1,626.45
TOTAL FOR ORONO, CITY OF $1,626.45
38050 PANCHYSHYN, JEAN JULY MILEAGE/LUNCHES 7130/2004 $30.01
38050 PANCHYSHYN, JEAN JULY MILEAGE/LUNCHES 7130/2004 $40.02
38050 PANCHYSHYN, JEAN JULY MILEAGElLUNCHES 7/30/2004 $11.25
38050 PANCHYSHYN, JEAN JULY MILEAGElLUNCHES 7130/2004 $42.03
TOTAL FOR PANCHYSHYN, JEAN $123.31
38051 PAZANDAK, JOSEPH MILEAGE 7/12 . 7/23/04 7/3012004 $108.13
TOTAL FOR PAZANDAK. JOSEPH $108.13
38052 PEPSI COLA COMPANY 7/30/2004 62934758 $9.60
TOTAL FOR PEPSI COLA COMPANY $9.60 .
38053 PERA PAYROLL DEDUCTS 7/27/ 7130/2004 762400-07 $2,426.40
38053 PERA PAYROLL DEDUCTS 7/27/ 7130/2004 762400-07 $2,630.97
TOTAL FOR PERA $5,057.37
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7/30/2004 $2.92
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7/30/2004 $92.75
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7130/2004 $4.88
38054 PRUDENTIAL INS CO OF AUG LIFE PREM 7130/2004 $37.05
TOTAL FOR PRUDENTIAL INS CO OF AMERICA $137.60
38055 QUALITY WINE & SPIRIT 7130/2004 428974-00 ($65.20)
38055 QUALITY WINE & SPIRIT 7130/2004 429134-00 ($11.92)
38055 QUALITY WINE & SPIRIT 713012004 429190-00 ($21.29)
38055 QUALITY WINE & SPIRIT 7/30/2004 430914-00 $197.95
38055 QUALITY WINE & SPIRIT 7130/2004 431358-00 $126.62
38055 QUALITY WINE & SPIRIT 7/30/2004 431359-00 $28.23
38055 QUALITY WINE & SPIRIT 7130/2004 431359-00 $402.24 .
38055 QUALITY WINE & SPIRIT 7130/2004 431359-00 $671.47
38055 QUALITY WINE & SPIRIT 7130/2004 431360-00 $607.46
38055 QUALITY WINE & SPIRIT 7130/2004 431361-00 $178.20
38055 QUALITY WINE & SPIRIT 7/30/2004 431361-00 $1,378.42
TOTAL FOR QUALITY WINE & SPIRITS CO $3,492.18
38056 QWEST DE)( 7130/2004 02137269 $79.60
TOTAL FOR QWEST DEX $79.60
38057 TOWLE REAL ESTATE C AUG RENT 7130/2004 $5,409.40
TOTAL FOR TOWLE REAL ESTATE COMPANY $5,409.40
38058 TRI COUNTY BEVERAGE 7130/2004 155725 $21.25
38058 TRI COUNTY BEVERAGE 7130/2004 155725 $66.50
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $87.75
38059 VIKING LAND TREE CAR DEAD TREE REMOVAL 7130/2004 3216 $746.13
TOTAL FOR VIKING LAND TREE CARE INC $746.13
38060 WATERFORD CENTER AUG RENT 7/30/2004 0804F $5,497.67
TOTAL FOR WATERFORD CENTER $5,497.67
38061 WORLD CLASS WINES, I 7130/2004 152992 $45.99
Thursday, August 05, 2004 Page2of7
.
.
Check# Vendor Name
Description
Check Date Invoice #
Amount
38065
38066
38066
38066
38066
38066
38067
38068
38068
38069
38069
38069
38070
TOTAL FOR WORW CLASS WINES, INC
GORDON L. SCHMIDT & CASE #CD..Q002731 8/3/2004 CD-00027
TOTAL FOR GORDON L SCHMIDT & JAMES G. P
ARCTIC GLACIER INC 8/5/2004 38842091
ARCTIC GLACIER INC 8/5/2004 43842060
ARCTIC GLACIER INC 8/5/2004 43842060
ARCTIC GLACIER INC 8/5/2004 43842080
ARCTIC GLACIER INC 8/5/2004 43842080
TOTAL FOR ARCTIC GLACIER INC
CONSTRUCTION BULLE CTY RD 19 BID AD
TOTAL FOR CONSTRUCTION BULLETIN
COVERALL OF THE TWI AUG CLEANING SVC 8/5/2004 87844
COVERALL OF THE TWI AUG CLEANING SVC 8/5/2004 87845
TOTAL FOR COVERALL OF THE TWIN CITIES IN
EAST SIDE BEVERAGE 8/5/2004 223623
EAST SIDE BEVERAGE 815/2004 223623
EAST SIDE BEVERAGE 8/5/2004 223645
TOTAL FOR EAST SIDE BEVERAGE COMPAN
GOV BOARD MTG 7/21/04 8/5/2004
TOTAL FOR KEEFE, SALLY
KELSEY, THOMAS & SC ESCROW REF- 5705 SMIT 8/5/2004
TOTAL FOR KELSEY, THOMAS & SCHAFF, INGRl
AUG DENTAL PREM 8/5/2004 KM05569
AUG DENTAL PREM 8/5/2004 KM05569
AUG DENTAL PREM 815/2004 KM05569
TOTAL FOR METUFE
METRO SALES, INC. PRIPORT INK
TOTAL FOR METRO SALES, INC.
MINNESOTA STATE TRE 2ND QTR BLDG PERMIT 8/5/2004
TOTAL FOR MINNESOTA STATE TREASURER
MUZAK. NORTH CENTR AUG SVC 8/5/2004 104788
TOTAL FOR MUZAK - NORTH CENTRAL
NEXTEL COMMUNICATI
NEXTEL COMMUNICATI
TOTAL FOR NEXTEL COMMUNICATIONS
NGUYEN, MICHELLE JULY MILEAGE
TOTAL FOR NGUYEN, MICHELLE
NORTHERN TOOL & EQ BEACON FOR LB PICKUP 8/5/2004 10329120
TOTAL FOR NORTHERN TOOL & EQUIP CO
PEPSI COLA COMPANY 8/5/2004 62934794
TOTAL FOR PEPSI COLA COMPANY
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
$45.99
$4,910.00
$4,910.00
$11.90
$121.84
$74.79
$50.70
$38.40
$297.63
$250.21
$250.21
$324.83
$195.96
$520.79
$1,586.27
$15.00
$1,334.12
$2,935.39
$150.00
$150.00
$3,300.00
$3,300.00
$51.87
$86.45
$737.98
$876.30
$192.55
$192.55
$1,334.69
$1,334.69
$52.19
$52.19
$43.75
$43.76
$87.51
$22.31
$22.31
$132.04
$132.04
$9.60
$9.60
($98.36)
($14.00)
$98.92
$391.75
$148.57
$396.87
$140.15
$200.92
$679.19
815/2004 2641653
KEEFE, SALLY
38071
38072
38072
38072
METLlFE
METLlFE
METLlFE
815/2004 36038A
38073
38074
38075
8/5/2004 58828331
8/5/2004 58828331
38076
38076
8/5/2004
38077
38078
38079
8/5/2004 43Q123..QD
8/5/2004 432194-00
8/5/2004 434537-00
8/5/2004 434538-00
8/512004 434755-00
8/5/2004 434755-00
8/5/2004 434756-00
8/5/2004 434756-00
8/5/2004 434756-00
38080
38080
38080
38080
38080
38080
38080
38080
38080
_____ _ ______r""-~
Tho....,. Aug"" OS, 2004 Pa.. 3 uf 1
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR QUAliTY WINE & SPIRITS CO $1,944.01
38081 SPEEDWAY SUPERAME 815/2004 072504 $1,928.94
TOTALFOR SPEEDWAYSUPERAMERlCA $1,928.94
38082 SUN PATRIOT NEWSPA CUP - SEBALD 8/5/2004 072404 $31.84
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $31.84
38083 TIERNEY BROS INC TAPE FOR LABELMAKER 815/2004 457378-1 $168.93
TOTAL FOR TIERNEY BROS INC $168.93
38084 TONKA BAY-CITY OF CRESENT BEACH EXP 8/5/2004 $200.43
TOTAL FOR TONKA BAY-C/TY OF $200.43
38085 TRI COUNTY BEVERAGE 815/2004 156311 $130.50
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $130.50
38086 WASTE MANAGEMENT AUG SVC 815/2004 0861413-1 $127.32
38086 WASTE MANAGEMENT AUG SVC 815/2004 0861494-1 $275.02
TOTAL FOR WASTE MANAGEMENT $402.34
38087 ABDO, E/CK & MEYERS, AUDIT SVCS-2003 8110/2004 215067 $1,400.00
38087 ABDO, EICK & MEYERS, AUDIT SVCS-2003 8110/2004 215067 $1,400.00
38087 ABDO, E/CK & MEYERS, AUDIT SVCS-2003 8110/2004 215067 $1.400.00
38087 ABDO, E/CK & MEYERS, AUDIT SVCS-2003 811012004 215067 $1,400.00 .
38087 ABDO, EICK & MEYERS, AUDIT SVCS-2003 8110/2004 215067 $8,400.00
TOTAL FOR ABDO, EICK & MEYERS, uP $14,000.00
38088 ARCTIC GLACIER INC 8110/2004 43842130 $58.11
38088 ARCTIC GLACIER INC 8110/2004 43842130 $42.45
TOTAL FOR ARCTIC GLACIER INC $100.56
38089 BELLBOY BAR SUPPLY 8110/2004 38680400 $17.99
38089 BELLBOY BAR SUPPLY 8110/2004 38680500 $32.07
38089 BELLBOY BAR SUPPLY 8110/2004 38711800 $30.00
TOTAL FOR BELLBOY BAR SUPPLY $80.06
38090 BELLBOY CORPORAT/O 8110/2004 30096700 $489.00
38090 BEllBOY CORPORAT/O 8110/2004 30096700 $588.50
38090 BELLBOY CORPORATIO 811012004 30096800 $882.00
38090 BELLBOY CORPORATIO 8110/2004 30096800 $557.45
38090 BELLBOY CORPORA no 8110/2004 30157600 $1,016.70
38090 BELLBOY CORPORATIO 8110/2004 30157700 $3,647.97
TOTAL FOR BEllBOY CORPORATION $7,181.62 .
38091 CONSTRUCTION BULLE CTY RD 19 BID AD 8110/2004 2646521 $250.21
TOTAL FOR CONSTRUCTION BULLETIN $250.21
38092 DAY DISTRIBUTING 8110/2004 273010 $19.20
38092 DAY DISTRIBUTING 8110/2004 273010 $1,299.25
38092 DAY DISTRIBUTING 8110/2004 273011 $847.17
38092 DAY DISTRIBUTING 811012004 273938 $461.85
38092 DAY DISTRIBUTING 8110/2004 273939 $1,440.20
TOTAL FOR DAY DISTRIBUTING $4,067.67
38093 EAST SIDE BEVERAGE 8110/2004 223714 $1,664.45
38093 EAST SIDE BEVERAGE 8110/2004 223736 $1,609.40
38093 EAST SIDE BEVERAGE 8110/2004 223821 $1,919.55
38093 EAST SIDE BEVERAGE 8110/2004 223821 $21.40
TOTAL FOR EAST SIDE BEVERAGE COMPAN $5,214.80
38094 GRIGGS, COOPER & CO 8110/2004 642813 ($11.67)
38094 GRIGGS, COOPER & CO 8110/2004 643974 ($12.67)
38094 GRIGGS, COOPER & CO 8110/2004 915490 $0.85
38094 GRIGGS, COOPER & CO 8110/2004 918949 $194.23
Thursday, August 05, 2004 Page 40f7
.
.
Check# Vendor Name
Description
Check Date Invoice #
38094
38094
38094
38094
38094
38094
38094
38094
38094
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38095
38096
38097
38097
38097
38097
38097
GRIGGS, COOPER & CO 8/10/2004 918954
GRIGGS, COOPER & CO 8/10/2004 918954
GRIGGS, COOPER & CO 8/10/2004 919766
GRIGGS, COOPER & CO 8/10/2004 919767
GRIGGS, COOPER & CO 8/10/2004 922162
GRIGGS, COOPER & CO 8/10/2004 922163
GRIGGS, COOPER & CO 8/10/2004 922166
GRIGGS, COOPER & CO 8/10/2004 922167
GRIGGS, COOPER & CO 8/10/2004 922973
TOTAL FOR GRIGGS, COOPER & COMPANY
JOHNSON BROS L10UO 8/10/2004 1752212
JOHNSON BROS LIOUO 8/10/2004 1752212
JOHNSON BROS L10UO 8/10/2004 1752212
JOHNSON BROS L10UO 8/1012004 1752212
JOHNSON BROS L10UO 8/10/2004 1752213
JOHNSON BROS L10UO 8/10/2004 1752215
JOHNSON BROS L10UO 8/10/2004 1752215
JOHNSON BROS LIOUO 8/10/2004 1752215
JOHNSON BROS L10UO 8/1012004 1755281
JOHNSON BROS L10UO 8/10/2004 1755281
JOHNSON BROS LIOUO 8/10/2004 1755281
JOHNSON BROS L10UO 8/10/2004 1755282
JOHNSON BROS L10UO 8/10/2004 1755282
JOHNSON BROS L10UO 8/10/2004 1755283
JOHNSON BROS LIOUO 8/10/2004 1755283
JOHNSON BROS L10UO 8/10/2004 1755774
JOHNSON BROS LIOUO 8/10/2004 254194
JOHNSON BROS LIOUO 8/10/2004 254503
JOHNSON BROS L10UO 8110/2004 255853
TOTAL FOR JOHNSON BROS UQUOR CO.
LOCATORS & SUPPLIES EAR PLUGS 811012004 128679
TOTAL FOR WCATORS & SUPPUES INC
MARK VII
MARK VII
MARK VII
MARK VII
MARK VII
38098
TOTAL FOR MARK VII
MCES, YOUTH PROGRA AUG LIFEGUARD SVCS
TOTAL FOR MCES, YOUTH PROGRAMS
38099
38099
38099
38099
38099
38099
38099
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
TOTAL FOR MCLEOD USA
38100
38100
38100
38100
38100
38100
MINNEGASCO
MINNEGASCO
MINNEGASCO
MINNEGASCO
MINNEGASCO
MINNEGASCO
_ __IJMI{~msr-~""
Thursday, August 05, 2004
~.1::i
8110/2004 689909
8110/2004 689919
811012004 692577
8110/2004 692578
8110/2004 692579
8110/2004
8110/2004 5988452
8/1012004 5988452
8110/2004 5988452
8/10/2004 5988452
811012004 5988452
8/10/2004 5988452
8110/2004 5988452
8110/2004
8110/2004
8110/2004
811012004
8/1012004
8110/2004
Amount
$55.85
$122.38
$529.21
$105.30
$930.45
$772.74
$505.88
$535.74
$132.24
$3,860.53
$294.43
$29.99
$47.10
$216.42
$31.98
$24.05
$79.75
$1,129.58
$31.98
$1,338.35
$1,535.96
$97.75
$140.17
$3,697.94
$1,556.75
$656.00
($14.21)
($4.00)
($223.20)
$10,666.79
$71.35
$71.35
$2,223.50
$3n.50
$2,707.25
$39.20
$980.30
$6,327.75
$1,171.00
$1,171.00
$113.85
$132.11
$351.35
$78.35
$77.40
$37.95
$81.20
$872.21
$9.59
$9.59
$9.59
$19.53
$23.10
$26.66
W'1fi
.... . ___.......~ -..--_ _lIlIit't..,(S I ....-A~~
PageS 0/7
Check # Vendor Name Description Check Date Invoice # Amount
38100 MINNEGASCO 8/10/2004 $30.06
38100 MINNEGASCO 8/10/2004 $66.72
38100 MINNEGASCO 8/10/2004 $74.94
TOTAL FOR MINNEGASCO $269.78
38101 MN DEPT OF PUBLIC SA WOODHAVEN-HAZ MAT F 8/10/2004 27220000 $100.00
38101 MN DEPT OF PUBLIC SA AMESBURY-HAZ MAT FE 8/10/2004 27220000 $100.00
38101 MN DEPT OF PUBLIC SA SE ARE-HAZ MAT FEE 8/10/2004 27220000 $100.00
38101 MN DEPT OF PUBLIC SA BLDR BR-HAZ MAT FEE 8/10/2004 27220000 $100.00
38101 MN DEPT OF PUBLIC SA BADGER-HAZ MAT FEE 8/10/2004 27220000 $100.00
TOTAL FOR MN DEPT OF PUBUC SAFETY $500.00
38102 OFFICE DEPOT 8/10/2004 25063265 $104.76
TOTAL FOR OFFICE DEPOT $104.76
38103 ORONO, CITY OF AUG ANIMAL CONTROL 8/10/2004 20040108 $1,626.45
TOTAL FOR ORONO, CITY OF $1,626.45
38104 PAUSTIS WINE COM PAN 8/10/2004 8041530 $971.00
38104 PAUSTIS WINE COM PAN 8/10/2004 8042223 $n2.oo
38104 PAUSTIS WINE COM PAN 8/10/2004 8042224 $1,544.00
TOTAL FOR PAUSTIS WINE COMPANY $3,287.00
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2092278 $20.75 .
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094608 $69.75
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094608 $726.80
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094608 $46.00
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094609 $549.65
38105 PHILLIPS WINE & SPIRIT 8/10/2004 2094609 $896.25
38105 PHILLIPS WINE & SPIRIT 8/10/2004 3302196 ($4.87)
38105 PHILLIPS WINE & SPIRIT 8/10/2004 3302197 ($8.96)
TOTAL FOR PHILUPS WINE & SPIRITS $2,295.37
38106 POTTS, KENNETH N. JULY PROSECUTIONS 8/10/2004 $1,708.33
TOTAL FOR POTTS, KENNETH N. $1,708.33
38107 OW EST 8/10/2004 95247063 $89.42
38107 OW EST 8/10/2004 95247096 $50.98
38107 OW EST 8/10/2004 95247096 $50.98
TOTAL FOR QWEST $191.38
38108 SO LK MTKA POLICE DE AUG OPERATING BUDGE 8/10/2004 8 $55,246.00 .
TOTAL FOR SO LK MTKA POUCE DEPT $55,246.00
38109 THORPE DISTRIBUTING 8/10/2004 340926 $469.25
38109 THORPE DISTRIBUTING 8/10/2004 340927 $24.90
38109 THORPE DISTRIBUTING 8/10/2004 340927 $1,942.35
38109 THORPE DISTRIBUTING 8/10/2004 341846 $13.45
38109 THORPE DISTRIBUTING 8/10/2004 341846 $1,858.35
38109 THORPE DISTRIBUTING 8/10/2004 341848 $59.85
38109 THORPE DISTRIBUTING 8/10/2004 341848 $1,755.50
TOTAL FOR THORPE DISTRIBUTING COMPA $6,123.65
38110 VERIZON WIRELESS 8/10/2004 35510088 $45.48
TOTAL FOR VERIZON WIRELESS $45.48
38111 W.W. GRAINGER, INC FUSES 8/10/2004 495-54045 $4.49
38111 W.W. GRAINGER, INC WATER/SEWER DEPT SU 8/10/2004 495-54046 $143.n
38111 W.W. GRAINGER, INC WATER/SEWER DEPT SU 8/10/2004 495-54046 $143.n
TOTAL FOR W. W. GRAINGER,INC $292.03
38112 WINE COMPANY (THE) 8/10/2004 32221-00 $713.40
TOTAL FOR WINE COMPANY (THE) $713.40
Thursday, August 05, 2004 Page 60f7
.
.
Check# Vendor Name Description Check Date Invoice # Amount
38113 WINE MERCHANTS 8/10/2004 100565 $199.00
38113 WINE MERCHANTS 8/10/2004 100566 $298.50
38113 WINE MERCHANTS 8/10/2004 101080 $207.25
TOTAL FOR WINE MERCHANTS $704.75
38114 WSB AND ASSOCIATES WOODHAVEN WELL REH 8/10/2004 01074-490 $462.00
38114 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 8/10/2004 01074-583 $825.00
38114 WSB AND ASSOCIATES GIS SVCS 8/10/2004 01074-661 $32.50
38114 WSB AND ASSOCIATES BIRCH BLUFF RD LS. 8/10/2004 01074-702 $2,254.25
38114 WSB AND ASSOCIATES BADGER WELLHOUSE 8/10/2004 01074-870 $683.00
38114 WSB AND ASSOCIATES TIMBER LN WATERMAIN 8/10/2004 01074-880 $661.00
38114 WSB AND ASSOCIATES SE WA TOWER INSPECT/ 8/10/2004 01074-910 $232.00
38114 WSB AND ASSOCIATES SLEEPY HOLLOW WOOD 8/10/2004 01074-930 $1,013.25
38114 WSB AND ASSOCIATES BARRINGTON CO 8/10/2004 01074-960 $446.00
38114 WSB AND ASSOCIATES GENERALSVCS 8/10/2004 01074-990 $116.00
38114 WSB AND ASSOCIATES CSAH19STREETSCAPE 8/10/2004 01388-020 $4,704.68
TOTAL FOR WSB AND ASSOCIATES $11,429.68
TOTAL CHECKS $190,820.61
~~~!I:~ ~~.a!1iP~~ IT -..!l4llM.U~l!J
-~~~
Page 70f7
Thursday, August OS, 2004
PAYROLL APPROV ALS
For 8/09/04 Council Meeting
Date: g:-S-O~. .
Reviewed by:
Bonnie Burton, Fi
e Director
Approved by: Date: Ol,P5,o1-
Crai awson, City Administrator
.
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
2905 BAILEY BOYD C 1,409.87 7/27/2004
2906 BURTON BONNIE M 1,835.45 7/27/2004
2907 DAVIS CHARLES S 1,062.09 7/27/2004
2908 EISCHENS JAMES E 919.98 7/27/2004
2909 ELKE CATHERINE M 934.15 7/27/2004
2910 FASCHING PATRICIA L 885.17 7/27/2004
2911 FIELD DALE F 735.84 7/27/2004
2912 FREIENMUT KERI J 110.86 7/27/2004
2913 GARFUNKEL JOHN J 184.70 7/27/2004
2914 GROUT TWILA R 937.17 7/27/2004
2915 HELLING PAMELA J 672.00 7/27/2004
2916 HIRSCH DANA M 179.09 7/27/2004
2917 JOHNSON DENNIS D 1,126.86 7/27/2004
. 2918 LIZEE CHRISTINE G 184.70 7/27/2004
2919 LUGOWSKI JOSEPH P 1,273.69 7/27/2004
2920 MASON BRADLEY J 1,017.70 7/27/2004
2921 MOORE JULIE K 383.47 7/27/2004
2922 NGUYEN MICHELLE T 799.92 7/27/2004
2923 NIELSEN BRADLEY J 1,138.39 7/27/2004
2924 PANCHYSHY JEAN M 1,489.66 7/27/2004
2925 PAZANDAK JOSEPH E 1,526.97 7/27/2004
2926 RANDALL DANIEL J 1,492.23 7/27/2004
2927 SCHMID CHRISTOPHER E 731.18 7/27/2004
2928 STARK BRUCE H 1,249.93 7/27/2004
2929 SWANDBY DONALD R 1,431.42 7/27/2004
2930 TOWER TERRY R 978.23 7/27/2004
. 2931 TURGEON LAURA 184.70 7/27/2004
2932 ZERBY MICHAEL S 184.70 7/27/2004
218255 ARMSTRON MICHAEL R 266.95 7/27/2004
218256 BROWN LAWRENCE A 2,088.45 7/27/2004
218257 DA VITCH JOSHUA R 576.77 7/27/2004
218258 DAWSON CRAIG W 1,880.83 7/27/2004
218259 DUFFY DAVID C 128.26 7/27/2004
218260 DUNDURS KATHLEEN C 185.05 7/27/2004
218261 HELGESEN PATRICIA R 1,112.94 7/27/2004
218262 KIRSCHT ADAM J 636.83 7/27/2004
218263 LOCKWOOD DAVID C 156.80 7/27/2004
218264 LOVE CLIFFORD W 222.38 7/27/2004
218265 OLIVEIRA CHRISTOPHER L 76.85 7/27/2004
218266 PARENT MICHELLE L 497.34 7/27/2004
218267 PYLE BARBARA J 218.41 7/27/2004
Thursday, August 05, 2004
Page 1 of2
Check #
218268
Last Name
THURSTON
Thursday, August 05,2004
First Name
DOROTHY
Total of Checks
MI
M
Check Amt
203.80
$33,311.78
Check Date
7/27/2004
Page 2 of2
.
.
..
MEMORANDUM
DATE:
TO:
.
FROM:
CC:
RE:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD- SHOREWOOD, MINNESOTA 55331-8927 - (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
August 2, 2004
Mayor and City Council
Je~ Panch}'llhyn, Deputy Cleric ~
Craig W . Dawson, City Administrator/Clerk cD
Resolution Appointing 2004 Primary and General Election Judges
Election Judges for the 2004 Elections have been identified. The attached resolution approves the
list of election judges to officiate at the Primary Election on September 14, 2004 and the General
Election on November 2,2004.
COUNCIL ACTION
.
Approval of a Resolution Appointing the 2004 Primary and General Election Judges.
ft
"'J PRINTED ON RECYCLED PAPER
-#-38
Iii
CITY OF SHOREWOOD
RESOLUTION NO. 04-
A RESOLUTION APPOINTING
2004 PRIMARY AND GENERAL ELECTION JUDGES
WHEREAS, the Deputy Clerk has submitted for approval a list of election judges to
officiate at the Primary Election on September 14, 2004, and the General Election on November
2,2004; and
WHEREAS, said list appears to be correct and complete in all respects.
NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council hereby
approves the list of election judges, attached hereto and made a part hereof as Exhibit A, to .
officiate at the 2004 Primary and General Elections.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
9th day of August, 2004.
ATTEST:
WOODY LOVE, MAYOR
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
Resolution No. 04-
-
Exhibit A, Page 1 of 2
City of Shorewood
2004 Primary and General Election Judges
First Name Last Name Address City State
Calle Allen 23535 Yellowstone Trail Shorewood MN
Betty Andersen 27400 Pine Bend Shorewood MN
Susan Anderson 25500 Park Lane Shorewood MN
Damaris Berkey 5940 Christmas Lake Rd. Shorewood MN
Ann Biron 27035 Noble Road Shorewood MN
Karen Boynton 6155 Riviera Lane Shorewood MN
Jenny Brown 4560 Enchanted Point Mound MN
Jerry Brecke 27450 Pine Bend Road Shorewood MN
Marlys Bucher 5490 Manitou Lane Shorewood MN
Mary Ann Chinander 23955 Clover Lane Shorewood MN
. Sue Colopoulous 26215 Shorewood Oaks Drive Shorewood MN
Susannah Dodson 19265 Shady Hills Rd Shorewood MN
Diane Dresser 5480 Gideons Lane Shorewood MN
Fred Dresser 5480 Gideons Lane Shorewood MN
Rebecca Fish 5200 St. Albans Bay Rd Shorewood MN
Kathleen Fradette 5940 Eureka Rd Shorewood MN
Thomas Geng 4530 Enchanted Drive Mound MN
Nancy Geng 4530 Enchanted Drive Mound MN
Darlene Gertz 28125 Boulder Circle Shorewood MN
Bob Gagne 24850 Amlee Road Shorewood MN
Bruce Gniflke 5995 Ridge Rd Shorewood MN
Valorie Gregerson 5735 Howards Point Shorewood MN
Nikki Hedtke 5490 Manitou Lane Shorewood MN
Jo Hermann 20765 Radisson Inn Rd. Shorewood MN
. Michael Herzig 5330 Vine Hill Road Shorewood MN
Joyce Holcomb 25675 Smithtown Rd Shorewood MN
Louise Hunkins 27815 Island ViewRd Shorewood MN
Dianne J eweII 23770 Lawtonka Dr. Shorewood MN
Linda Johnson 4425 Enchanted Cove Mound MN
Jeanette June 25930 Wild Rose Ln Shorewood MN
James Kendrick 22830 Murray St. Shorewood MN
Carla LaBore 4445 Enchanted Point Mound MN
Audrey Larson 4385 Enchanted Point Mound MN
Sue Lattemer 25235 Smithtown Road Shorewood MN
Shirley Leebens 23825 Smithtown Road Shorewood MN
Doug Legault 6065 Cathcart Drive Shorewood MN
Gordon Levack 5610 Harding Lane Shorewood MN
Elizabeth Littlefield 24775 Glen Road Shorewood MN
Marie Logelin 5735 Minnetonka Dr. Shorewood MN
Anita Lynn 5435 Wedgewood Dr. Shorewood MN
Rod Macpherson, Jr. 19925 Waterford Ct. Shorewood MN
Resolution No. 04-
Exhibit ~ Page 2 of2 ,'"
City of Shorewood
2004 Primary and General Election Judges
First Name Last Name Address City State
Jill Majestic 5840 Eureka Road Shorewood MN
Herman Markowitz 19685 Waterford Ct. Shorewood MN
Pam McDavitt 21125 Christmas Lane Shorewood MN
Grant McDonald 4695 Lagoon Drive Mound MN
Pamela McDonald 4695 Lagoon Drive Mound MN
Keith Monj ak 6140 Pleasant Avenue Shorewood MN
Cory Nelson 5980 Seamans Drive Shorewood MN
Jerry Noack 19965 Waterford Court Shorewood MN
Kathleen Noren 5760 Christmas Lake Rd Shorewood MN
Terry Paetzel 19625 Excelsior Blvd. Shorewood MN
Carol Paulsen 27585 Woodside Rd Shorewood MN
Norma Peterson 4755 Regents Walk Shorewood MN .
Jack Raby 4695 Fatima Place Shorewood MN
Jean Raby 4695 Fatima Place Shorewood MN
Frank Reese 6200 Chaska Road Shorewood MN
Pady Regnier 5250 St. Albans Bay Rd Shorewood MN
Mary Schmitt 20725 Radisson Rd Shorewood MN
Rose Smeltzer 19600 Waterford Court Shorewood MN
Virgil Smeltzer 19600 Waterford Court Shorewood MN
Tim Sobolesk 6025 Apple Road Shorewood MN
Barbara Spannaus 5885 Minnetonka Dr. Shorewood MN
Jane Stein 5995 Glencoe Road Shorewood MN
Lisa Stinchfield 19655 Silver Lk Trail Shorewood MN
Millie Trebnick 25550 Park Lane Shorewood MN
Rob Vanden Broecke 3133 Shores Blvd. Wayzata MN
Jean Wagy 4870 Regents Walk Shorewood MN .
Constance White 27545 Brynmawr PI Shorewood MN
Marjorie Yaeger 5445 Timber Lane Shorewood MN
Ruth Zimmer 5685 Howards Point Rd Shorewood MN
J
\.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
CITY OF
SHOREWOOD
MEMORANDUM
TO: Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
.
DATE:
August 5, 2004
RE: Approve Plans and Specifications, and Authorize Advertisement of Bids
Engineering File 04-06
Each year the City of Shorewood encumbers $85,000 of the operating budget for bituminous
overlays for roadways within the City. Year 2004 is no exception.
.
Recently the pavement inventory data was collected to assist staff in determination of pavement
restoration processes that should occur. From that process, it is recommended that Elmridge Circle
be overlaid this year. In addition, the City Council may recall that Minnetonka Drive is to be
overlaid as part of the watermain extension that was performed earlier this year' along Minnetonka
Drive.
Based upon the current bid conditions, this work will fall under the $85,000 encumbered for this
project.
Recommendation
Staff is recommending adoption of the attached resolution that ~proves the plans and specifications
and authorizes advertisement of bids. If approved, the bid opening will occur on Wednesday,
September 1, 2004, at 10:00 a.m. at the Shorewood City Hall.
i(=-3G
ft
t.J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 04-_
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING ADVERTISEMENTS FOR BIDS
FOR BITUMINOUS OVERLAYS PROJECT,
CITY PROJECT 04-06
WHEREAS, the City of Shorewood designates $85,000 for bituminous overlays each
year; and
WHEREAS, the Director of Public Works has identified streets within the City that need
bituminous overlays; and
WHEREAS, the Director of Public Works has prepared Plans and Specifications dated .
August, 2004 for the Bituminous Overlay of Streets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Plans and Specifications prepared by the Director of Public Works for such
improvement are hereby approved and shall be filed with the City Clerk.
2.
The City Clerk shall prepare and cause to be inserted in the official paper and in
Construction Bulletin an advertisement for bids, attached hereto as Exhibit A,
upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published for 2 weeks, shall specify
the work to be done, shall state that bids will be opened and considered by the
Council at 10:00 a.m. (CST), on September 1, 2004, in the City Hall Council
Chambers, and that no bids will be considered unless sealed and filed with the
Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified
check payable to the Clerk for 5 percent of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th
day of August, 2004.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator
.
\
J
~
ADVERT~EMENTFORBIDS
2004 Bituminous OverJays and Appurtenant Work
For
Minnetonka Dr. and Elmridge Cir.
City Project No. 04 - 06
City of Shorewood, Minnesota
NOTICE 18 HEREBy GIVEN that sealed proposals will be <eceived at the Cily Clm's Office in fI>e Cily of
Sborewood, Hennepin County, Minnesota at fI>e Shorewood City HaD, 5755 Coonlly Chili Road, Sh<>rewood,
Minnesota 55331, 00lill0:00 a.m. 00 Wed., the 1st day of September. 2004 and will be publicly opened at said
time and J>Iace by two or more desi_ oftice.. or "8<nls of fI>e Cities of Sherewood. Said _ to be for fI>e
1bmisbing of aU labor and lIIateriaJs for the co_oo COJnplete in place of fI>e fODowing
.
660 TN TYPE 41 WEARING COURSE MIXTuRE
200 TN TYPE 31 LEVELING COURSE MIXTuRE
ProposaJs aniving after the designated time will be returned unOpened.
The bids must be submitled 00 fI>e _ fonn proyjded in acconlance with fI>e COn1ract dOCUments, pIaos and
-- as jlrepared by fI>e Cily of Sborewood. 5755 Coonlly Club Road, Shorewood, Minnesota 55331,
which are on :fiJe with the City Clerk of the City of Shorewood.
.
Copies of \'ropo.saI Fonn Specifications fur use by coollllcto.. SUbmittiog a bid may be obtained from City HaD,
Cily of Sborewood. 5755 Couoby Club Road, Shorewood, Minnes"", 55331, upoo a deposit (oon-refundable) of
Ten DOllars and No Cents ($10.00) per set
No bids will be considered unless sealed and endorsed upon fI>e outside wrapper, "BID FOR 2004 BITUMJNOUS
OVEllLA YS and APPuRl1!NANT WORK" and filed with fI>e Cily Clerk of fI>e Cily of Shorewood and
""",,-,"ed by a cashier's check, bid bond or certified check, payable to the Cily of ShoI'eWood for five Percent
(5.0%) of the amount bid to be fuIftited as liquidated damages in fI>e event fI>e bid is llCCepred and fI>e bidder shOUld
13iJ to enter promptly into a wrilteu conlraet and furnish fI>e required bonds.
The Cities of Sborewood - the right to n;iect any and aU bids. No bids may be withdnlwo. fur a period of
thirty (30) days from the date of opening the bids.
Date: August 9, 2004
BY:
ORDER OF THE CITY COUNCIL
Craig W. Dawson, City Administrator
PUBLISHED IN: The "Construction Bulletin"
The "Sun -Sailor"
August 13 & Aug. 20, 2004
August 12& Aug. 19,2004
APPENDIX A
A~ .
WSB
".
&.4ssociaIes, Inc.
.
.
Memorandum
To:
Honorable Mayor and City Council - City of Shorewood
Larry Brown, P.E., City Engineer
From:
Kevin Kawlewski, P.E.
Project Manager
Date:
August 4, 2004
Re:
Lift Station #8 Rehabilitation and Lift Station #18 Rehabilitation
City of Shorewood
WSB Project No. 1074~70
cc:
Dave Hutton, P.E., WSB & Associates, Inc.
Bids were received for the above-referenced project on Wednesday, August 4, 2004, and
were opened and read aloud. A total of four bids were received. The bids were checked
for mathematical accuracy and tabulated. The Engineer's Estimate was $175,118.00.
Please find enclosed the bid tabulation indicating the low bidder as Jay Brothers, Inc.,
Forest Lake, Minnesota in the amount of$215,306.00.
The low bid submitted by Jay Brothers Construction is approximately 23 % over the
Engineer's Estimate for this project. The fact that four bids were received indicated that it
was indeed a competitive bidding environment. Generally, lift station rehabilitation
projects are difficult to construct and can vary greatly in cost depending on the complexity
of the work involved. Unlike street or utility construction projects, the reconstruction costs
for projects of this type are not typically affected by the time of the year in which the
project is bid. Re-bidding the project at a later time may not realize any cost savings on
the proj ect.
WBB & Associates, Inc. has had experience with Jay Brothers Construction. Weare of
the opinion that they are qualified to complete the project as designed.
Based on the preceding discussion, it is our recommendation that the City Council consider
these bids and award a contract to Jay Brothers, Inc. based on the results of the bids
received.
1FSD
C:\Documents and Settings'ifeanILocal SettingslTempormy Internet FileslOLKJOEICvr Award Bid Lift Stations 18 8.doc
CITY OF SHOREWOOD
RESOLUTION NO. 04~_
A RESOLUTION ACCEPTING BID AND AWARDING
CONTRACT FOR THE SHADY ISLAND AND BmCH BLUFF ROAD LIFT
STATION REHABILITATION PROJECT
CITY PROJECT 04-03
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the Lift Station Rehabilitation Project For the City of Shorewood,
Minnesota, City Project No. 04-03, bids were received, opened on August 4,2004, and
tabulated according to law, and such tabulation is attached hereto and made apart hereof
as Exhibit A:, and
WHEREAS, the City Council has determined that Jay Bros. Inc., is the lowest
responsible bidder in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator/Clerk are hereby authorized and
directed to enter into a contract with Jay Bros. Inc., in the name of the City of
Shorewood, Project No. 04-03, according to the plans and specifications therefor
approved by the City Council on file in the office of the City Administrator/Clerk.
2. That the City Administrator/Clerk is hereby authorized and directed to return
forthwith to all bidders the deposits made with their bids, except for the deposits of the
successful bidder and the next lowest bidder, which shall be retained until a contract has
been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of August, 2004.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.~ ..;.
.
.
"
~
.
.
. ..
PROJECT:
Lift Station # 8 Rehabilitation and Lift Station #18 Rehabilitation
City of Shorewood, MN
LOCATION:
Shorewood, MN
WSB PROJECT NO.:
1074-70
BIDS OPENED:
Wednesday, August 4, 2004 at 10:00 a.m.
Contractor
Addenda (1 & 2)
X
X
X
X
Bid Security
Total Bid
1 Jay Brothers
2 Engineering & Construction Innovations
3 Carl Bolander & Sons
4 Barbarosa & Sons
X
X
X
X
$215,306.00
$225,700.00
$236,782.30
$258,071.00
Engineer's Opinion of Cost
$175,118.00
I hereby certify that this is a true and correct tabulation of e bids as received on August 4, 2004.
DENOTES CORRECTED FIGURE
Exhibit A
8/4/2004
A
WS8
&.AsIocIatu,lnc.
WSB
Bid Tabulation
Project Name: SHOR - Birch Bluff Lift Station
Client: City of Shorewood
Bid Opening: 8/41200410:00:00 AM
Contract No.:
Project No.: 01074-70
Owner: Minneapolis
kern No. kem lJnIls Quantity Unit Price Total Price 1 Unit Price Total Price 1 Unit Price \ Total Price UnIt Price Trolal Price Unit Price Total Price
Project: 01074-70 . SHOR - Birch Bluff Lift Station \ Engineers Material Table I Jay Brothers I EngIneering & constrUclion Innovatlona I Cart Bolander & Sons Barbarossa & Sons, Inc.
SCHEDUlE A - PROPOSED IMPROVEMENTS
1 2021.501 MOBILIZATION LUMP SUM 1 $10.000.00 $10,000.00 $10,000.00 $10.000.00 $5.435.50 $5,435.50 $15,528.00 $15,528.00 $10,000.00 $10.000.00
2 2100.601 LIFT STATION REHABILITATION LUMP SUM 1 $45.000.00 $45.000.00 $39.960.00 $39,960.00 $42,260.00 $42250.00 542.300.00 $42.300.00 $98.700.00 $98,700.00
3 2104.501 REMOVE SEWER PIPE (STORM) L1NFT 120 $5.00 $980.00 $10.00 $1,200.00 $4.00 $460.00 $28.30 $3,158.00 $5.00 $600.00
4 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 210 $3.00 $530.00 $5.00 $1,050.00 $4.25 $592.50 $9.25 $1,942.50 $4.00 $540.00
5 2104.509 REMOVE CATCH BASIN EACH 1 $350.00 $350.00 $250.00 S250.00 $420.00 $420.00 $381.00 $381.00 $350.00 $350.00
8 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) UN FT 170 $4.00 $6BO.OO $3.00 $510.00 $3.20 $544.00 $3.20 $544.00 $3.00 $510.00
7 2211.501 AGGREGATE BASE cLAss 5 (100% CRUSHED) TON 75 $15.00 $1,125.00 $18.00 $1,200.00 $59.00 $4.425.00 $41.52 $3,114.00 $18.00 $1,350.00
8 2331.508 TYPE 41 WEARING COURSE MIXTURE TON 35 $31.00 $1,085.00 $100.00 $3,500.00 $178.00 $5.230.00 $150.00 $5250.00 $105.00 $3,675.00
9 2331.514 TYPE 31 BASE COURSE MIXTURE TON 20 $30.00 $600.00 $100.00 $2.000.00 $178.00 $3,580.00 $120.00 $2.400.00 $105.00 $2.100.00
10 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALlON 15 $2.50 $37.50 $3.00 $45.00 $40.00 $600.00 $3.50 $52.50 $3.00 $45.00
11 2501.515 12" RC PIPE APRON WITH TRASH GUARD EACH 1 $1,000.00 $1,000.00 $450.00 $450.00 $500.00 $600.00 $940.00 $940.00 $590.00 $590.00
12 2501.581 12" RC PIPE CULVERT DESIGN 3008 CLASS V UNFT 120 $40.00 $4,800.00 $38.00 $4,580.00 $95.00 $11.400.00 $49.00 $5,880.00 $26.00 $3.120.00
13 2503.801 SANITARY SEWER BYPASS PUMPING LUMP SUM 1 $7.000.00 $7,000.00 $10,000.00 $10.000.00 $5.100.00 $5.100.00 $5.000.00 $5,000.00 $4.100.00 $4.100.00
14 2508.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 1 $2,000.00 $2,000.00 $1,850.00 $1.850.00 $3.580.00 $3.580.00 $2.340.00 $2,340.00 $2.310.00 $2,310.00
15 2508.601 CONSTRUCT LIFT STATION LUMP SUM 1 $85,000.00 $55.000.00 $111.790.00 $111,790.00 $121.850.00 $121.850.00 $128,528.00 $128.528.00 $106.300.00 $106.300.00
16 2506.603 CONSTRUCT MANHOLE OVER EXISTING SANITARY SEWER L1NFT 1 $188.00 $188.00 $17.711.00 $17,711.00 $4,200.00 $4.200.00 $5,043.00 $8,043.00 $9.200.00 $9.200.00
17 2540.818 STONE RETAINING WAll. SQFT 230 $55.00 $12.650.00 $28.00 $5,440.00 $29.00 $6.870.00 $24.00 $5.520.00 $45.00 $10.350.00
18 2571.544 TRANSPLANT SHRUB SHRUB 6 $60.00 $360.00 $25.00 $150.00 $93.00 $558.00 $150.00 $900.00 $230.00 $1.380.00
19 2573.502 SILT FENCE, TYPE HEAVY DUTY UNFT 150 $2.50 $375.00 $3.00 $450.00 $5.00 $900.00 $3.50 $525.00 $5.00 $900.00
20 2575.505 SODDING, TYPE LAWN (INCL TOPSOIL & FERT.) SQYD 385 $3.50 $1.277.50 $5.00 $2.190.00 $5.00 $1.825.00 $9.42 $3.438.30 $425 $1.551.25
Total SCHEOULE A - PROPOSED IMPROVEMENTS: $175,118.00 $215.306.00 . $225.700.00 $236.782.30 $258.071.25
-ITotal SCHEDULE A - PROPOSED IMPROVEMENTS: -I "15175,118.001 $215,306.001 T $225,700.00 '\$236.782.3OT 1$258.071.25
Totals for Pnlject 01074-70 $175,118.001 $215.306.00\ T $225.700.00\ 1$238.782.30 1$258.071.25
% of Esllmate for Project 01074-70 I I I I 22.95%1 I 28.88%1 T 35.21% 47.37%
~
ction of bids received.
Certified By:
ReetiOn No. 2'stPtt
.
. .
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD.. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
. MEMORANDUM
Date:
August 2, 2004
To:
Honorable Mayor and City. Council Members! _
Bonnie Burton, Finance Director/Treasurer ~~
- From:
Re: Friends of the Senior Center - Amendment to Reduce the Umbrella'
Insurance Requirement
cc: Craig Dawson, City Administrator
The City Council recently approved the concept of a reduction. of required insurance
coverage for the Friends of the South Shore Senior Center from $3 millionto $1 million.
Attached is a 'Second Amendment to Lease' that requires the approvals of all five
participating cities and signatures of their respective Mayors and City Ad.ministrators.
Staff Recommendation:
Staff recommends that the Shorewood Mayor and the City Administrator be authorized to
sign the Second Amendment to Lease between the Friends of the South Lake Minnetonka
Senior Community Center and the five (5) participating cities.
o PRINTED ON RECYCLED PAPER
~8€
SECOND AMENDMENT TO LEASE .. ~
TIllS SECOND AMENDMENT TO LEASE by and between the City of Deephaven, 0 ~
City of Excelsior, the City of Greenwood, the City of Shorewood and the City of Tonka Bay (the ~ I'l
"Landlord") and the Friends of the South Lake Minnetonka Senior Community Center (the J};:;?>'
"Tenant") for the Southshore Senior/Community Center (the "Center") dated the 4th day of 1/
March, 1996, as amended April 17, 1996, by First Amendment, (the "Lease'') is made this ~
day of , 20-, as follows: .
1. The name of the Tenant shall be corrected to read: Friends of the Southshore Senior
Community Center.
2. The fIrst sentence of paragraph 7 .) (b) of said Lease is amended in its entirety to read
as follows:
''Public liability and property damage insurance with limits of not less than
$1,000,000.00 for injury and death to anyone person, and $1,000,000.00 for injury or
death in anyone accident or occurrence including property damage, insuring Landlord
and Tenant, and with a cross-liability endorsement covering claims by an insured against
another insured."
LANDLORD:
CITY OF DEEPHA VEN
CITY OF SHOREWOOD
By:
Its: City (Clerk) Administrator
By:
Its: City (Clerk) Administrator
By:
Its: Mayor
By:
Its: Mayor
CITY OF EXCELSIOR
By:
Its: City Manager
"By:
Its: Mayor
CITY OF GREENWOOD
By:
Its: City (Clerk) Administrator
By:
Its: Mayor
TENANT:
THE FRlENDS OF SOUTH LAKE
MINNETONKA SENIOR
COMMUNITY CENTER, now
Known as FRIENDS OF THE....
SOUTHSHORE SENIOR
COMMUNITY CENTER
By:
Its:
.
.
...
.
.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING THE FINAL PLAT OF
SMITH MANOR PARK
WHEREAS, the final plat of Smith Manor Park has been submitted in the manner
required for the platting ofland under the Shorewood City Code and under Chapter 462 of
Minnesota Statutes, and all proceedings have been duly had thereunder; and
WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the
regulations and requirements of the laws of the State of Minnesota and the City Code of the City
of Shorewood.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1.
The plat of Smith Manor Park is hereby approved.
2. The approval is specifically conditioned upon the Developer recording the
CONSERVATION EASEMENT, attached hereto as Exhibit A and made a part
hereof, with the Hennepin County Recorder:
3. The Mayor and City Administrator/Clerk are authorized to execute the Certificate
of Approval for the plat on behalf of the City Council.
4. The final plat, together with this resolution, shall be recorded within thirty (30)
days of the date of certification of this Resolution.
BE IT FURTHER RESOLVED, that the execution ofthe Certificate upon said plat by
the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance
therewith by the subdivider and City officials and shall entitle such plat to be placed on record
forthwith without further formality, all in compliance with Minnesota Statutes and the
Shorewood City Code.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of
August, 2004.
WOODY LOVE, MAYOR
ATTESTl
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
#"3f
(INSERT EXHIBIT A - CONSERVATION
EASEMENT)
2
.
.
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.
.
SMITH J
Northerly Une of Lot 12.
Block 2. M1NNETONKA MANOR ------;P
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./'J\- Most Northerly Comer of Lot 12.
. ,/ \ . Block 2, MINNETONKA MANOR
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The west line of Lot 12, Block 2, MINNITONKA MANOR
is assume.d to have a bearing of North
o Denotes 7/2 inch by 14 inch Iron monument.
set and marked by Ucense No. 12043
. Denotes found iron monument
.
.
CITY OF
SHOREWOOD.
5755 COUNTRY CLUB ROAD · SHOREWOOQ, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
. FROM:
Brad Nielsen
DATE:
5 August 2004
RE:
Sign Permit - South Lake Minnetonka Public Safety Facility
FILE NO.
. 405 Sign Permits
...
John Nieling, representing the South Lake. Minnetonka Public Safety Facility at
24100/24150 County Road 19, requests apPI:oval of a permit to place a monument sign at
.the front of the site. The proposed sign is shown on Exhibit A, attached. Exhibit B
shows the location of the signon the property.
The monument sign contains 20 square feet and is eight feet inheight. The zoning code
allows institutional signs in residential districts subject to a limit of20 square feet in area
and a maximum height of eight feet. The proposed sign complies with both
requirements. The Code also provides that this type of sign may be internally
illuminated, since it is located on a minor arterial street. The sign must be located at least
five feet back from the street right-of-way. It is worth noting that some adjustment will
need to be made to the landscape plan. This would occur regardless of the sign location,
due to the County Road 19 proj ect.
...Itis worth noting that the existing Public Works Departnient sign is very close to where
the SLMPSFacility sign will be placed. The Public Works Director has agreed to
relocate the PWD sign back on the property.
Based on the preceding it is recommended that the applicant's permit be approved. If
you have any questions relative to this matter, please do not hesitate to contact me.
cc: Craig Dawson
n
t.J PRINTED ON RECYCLED PAPER
#34.
05/06/04 THU 15:45 FAX 95297592~
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community r~. resources
Date: 6/31/04
To: ,Larry Brown, Park Commission, Honorable Mayor, and City Council
CC: Administrator Da\vsop
From: Kristi Anderson and Sally Keefe'
RE: 2004 Second Quarter Report from Community Rec. Resources
.
Attached is the report of activities from Community Rec. Resources summarizing
activities and challenges in its role as Park Coordinator for the City of Shorewood for
the second quarter of 2004. Organized sporting activity continues to be the highest
use for City Parks each year. Monitoring and communication between City Staff,
CRR, and Sports organizations provided 'the highlights for the season. CRR suggests
consideration be given to clearly stating expectations and enforcement of policy
related to timeliness of document and fee submission. Should you have any further
questions or comments, please do not hesitate to contact Community Rec. Resources
principals, Kristi Anderson or Sally Keefe. We continue to appreciate the support of
City Staff and Council in this position as we work through the seasonal park usage
process.
.
Kristi Anderson and Sally Keefe
Community Rec. Resources
-J:J; 5A
community ree. resources
Date: 6/31/2004
To: Larry Bro~ Park Commission, Honorable "Mayor, and City Council
CC: Administrator Dawson . .
From: Kristi Anderson andSa~}'~eef.e,CoInmunity Rec. Resources
RE: Quarterly Report of activities from April 1, 2004 to June 31, 2004
Constant communication would be the best way to describe the activities of .
Community Rec. Resources for the second quarter of the year. The spring sporting
season got underway, despite the wet weather, and should be wrapping up in mid-
July. The bulk of time was devoted to communication efforts between sports
organizations, City Staff, and CRR.
While it was one of the intended goals of CRR for the year, increased communication
with sports organizations was afforded due to the inclement weather. There were
three instances of field cancellations for the season as determined by CRR in
concurrence with City Staff. These instances were based on monitoring visits to
Freeman Park and cancellations were distributed through access to the City's website.
CRR also provided direct email notification to the sports organizations of these
cancellations. The sports organizations expressed appreciation for CRR's efforts to
make direct contact regarding cancellation notification, and rescheduling of missed
games did not pose a problem for the schedule. All parties utilizing the field space .
were following scheduled time blocks for usage, however, start and end times will
continue to be ~ issue of compliance as CRR was told it is difficult for most
organized users to be present on the fields prior to 5:30 P.M. The cancellation of the
initial Friday night field time for the Music in the Park series was considered a "non-
issue" since the Park Equity policy had clearly defmed usage priorities. Once again,
the City is to be commended for having this document in place to avoid conflicts and
subjectivity in determining field use.
With regard to weather-related field cancellations, it is the intent of CRR to work
with City Staff to determine an enhanced process for field cancellation and
communication of that cancellation process prior to the 2005 Spring Sporting season.
CRR will then communicate with sports organization representatives to ensure
specific criteria are clear regarding the necessity for safety of park users, as well as
continuity of field quality.
.
.
.
At the end of the first qu,arter, CRR was awaiting complete documentation from
Southshore Softball Association (SSSA) due to the organizational timeline of
collection. CRR still awaits final submission of rosters, and once received, will
continue to work with SSSA regarding requested revised user fee monies submitted to
the City. This particular organization continues to pose unique challenges due to their
internal organizational timeline for colleption of documentation. As you are aware,
CRR informed this organization of the deadline for user fee collection. CRR also
notified SSSA that no ~xceptions for r~lease of sched1.l1e would be made prior to
having full payment of user fees for ea6b.<J.I'gliilizatic)U for field use in 2005. CRR
looks to the City to support full implementation Qf':this policy directive in the
upcoming year for all sportsorg~zations. . Ibis' should not be surprising to any
organization as notification has beengivetifverbally at each mandatory seasonal
sports organization information meeting. While this policy directive is implied in the
Park Priority Policies document, specific verbiage providing explanation of this issue
might be warranted in the policy document itself. Also, consideration should be
given by City Staff regarding the process for communication and collection of
documentation for sports organizations that are unable, or refuse, to attend the
mandatory sports organization information meetings. While this issue is clearly
defined in the Park Priority Policies document as resulting in loss of dedicated field
time for the season; CRR would again look to the City to support enforcement of this
issue for the 2005 Spring Sporting Season. CRR Staff has discussed the matter and is
prepared to suggest a process believed to help mitigate and enforce this issue.
The Fall Sports Information meeting was held on June 21,2004, with low attendance.
Documentation continues to be received and final schedules are to be released mid-
July for Lake Minnetonka Football Association, Tonka Babe Ruth, and STLL.
.
CRR Staff had the pleasure of working with Southshore Senior Community Center
Director Joyce Flurry and Scheduling Assistant Joann Kovorn regarding parking
issues and scheduling conflicts for the upcoming Fall Sporting Season, specifically
use of Badger Park. At this time, the Football Association is requesting field use on
Mondays, Tuesdays, Thursdays and Saturdays. For this reason, Council and
Commissions are strongly encouraged to carpool or park offsite on these evenings.
The Southshore Center was unaware of any dates of conflict at this point in time,
however, notification would be given to CRR should any conflicts in scheduling
occur. Also a request for appropriate respectful parking was relayed to TF A at the
Fall Information meeting and received well.
Monitoring provided many insights into full seasonal spring use with the bulk of the
monitoring again taking place at Freeman Park. Weather related cancellations posed
the biggest frustration to users. Passive use was observed along the trail frequently
by area seniors presumably residing nearby. The play areas were consistently in use
during each evening monitoring event. Also during the course of the Spring Season,
CRR Staffhad the delightful pleasure of meeting Steve Qualle, concessionaire for
Eddy Station, who reported park users appreciated the concession stand being open
during sporting events.
2
With regard to passive. use at Freeman Park, the following incident relayed a good
testament to the need for continued onsite momtoring and communication. One
evening while monitoring at Freeman Park, CRR Staffspoke with a park user who
stated he appreciated being able to park in the south parking lot and walk along the
beautiful pathway to the north end of the park for soccer use!
While CRR anticipates a quieter schcx\ule for the fall" increased monitoring and
communication will cOIltinue for the upco~i.ng seas9:riaJ. use, specifically with regard
to providing relief to theparkirigsituation at Badg~i Park. Also, development of
processes for field cancellation and streamlini,ngdocument collection as well as
review of policy and procedure. for the upcotriing spring season will be highlighted.
3
.
.
.
BOARD OF DIRECTORS
Gordon Hughes
President
John Gray
1st Vice President
Bob Bean
2nd Vice President
John Lawson
Treasurer
Marvin Johnson
Secretary
en C. Boeder
t President
Marty Guritz
Member-at-Large
Gloria Johnson
Member-at-Large
David F. Fisher
Cheryl Fischer
Francis Hagen
Aiko Higuchi
Laurie Lafontaine
Rep. Ann Lenczewski
Phil Kern
Dr. Chlnyere (Ike) Njaka
Dotty O'Brien
Senator Gen Olson
.rtls A.Pearson
~ Tlcen
Benjamlr;'l F. Withhart
Executive Director & C.E.O.
SENIOR COMMUNITY SERVICES
10709 Wayzata Blvd., Suite 111, Mlnnetonka, MN 55305-1529
Phone: (952) 541-1019 FAX: (952) 541-0841
E-mail: scs@seniorcommunity.org Website: www.seniorcommunlty.org
PROGRAMS
· Supporting Positive Aging
- Transportation
- Community Senior Centers
· Caregiver Support Services
- Senior Outreach
· Frail Elder Support Services
-HD.ME
- Senior Outreach
A Founding Member of
Eldercare Partners
.
A United Way
Agency
August 2, 2004
Mayor Woody Love and City Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
AUG 3 2004
..... 0'-\ ~ ,'.'"',r', ,'",
G'Tv OF Si-k!\"'\.t::\i\iV, "",
::,.~~..,.---~-. .... -...-""...."...
Dear Mayor Love and Council Members:
On behalf of the local seniors who utilize the Southshore
Senior/Community Center, our sincere thanks for your past
support. Last year the Center served 1,827 local area seniors, an
increase of 11 % over the previous year. The Center offers a wide
variety of programs assisting people to remain as independent
and active as possible. Most Center participants are over 75. For
many the Center serves as the principal point of access to needed
services and information. Activities include health screenings,
physical exercise classes, counseling groups, daily noon meals,
tax and energy assistance, recreational groups, a wide range of
cultural and educational activities and transportation. The
transportation service allows those people who no longer drive to
continue to grocery shop on their own and to do personal errands
without having to depend on others.
We are requesting $6,500 from the City of Shorewood for budget
year 2005. We are hopeful the City will agree the Center Program
is a valuable asset to the citizens of our community and deserving
of your continued support. We would be very willing to meet with
the City Council (workshop 'or regular meeting) to discuss our
request. The contact person for our request is our Center Director,
Joyce Flury (474-7977).
~ere.'Y'f;)
B~F. Wilhhart
Executive Director
cc:
Craig Dawson, City Administrator
#58
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, JULY 13, 2004
5755 COUNTRY CLUB ROAD
CITY HALL
7:00 P.M.
MINUTES
1.
DRAFT
CONVENE PARK COMMISSION MEETING
Chair Arnst called the meeting to order at 7 :05 P.M.
A.
Roll Call
Present:
Chair Davis; Commissioners Young, Meyer, Gilbertson, Farniok, and Westerlund.
City Engineer Brown; TechnicianBailey; and City Administrator Dawson
Absent:
City Council liaison Lizee
B.
Review Agenda
.
Westerlund moved, Gilbertson seconded, to approve the Agenda as submitted. Motion
passed 6/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of June 8, 2004
Page 3, Item #6C, line 3, "first series" was changed to "first event".
Farniok moved, Meyer seconded, Approving the Park Commission Meeting Minutes
of June 8, 2004. Motion passed 6/0.
3. MATTERS FROM THE FLOOR
.
There were none.
4. PRESENTATION BY BOY SCOUT LUKE SCHLANGEN
South Tonka Little League representative, Tim Beduhn, stood up and asked to discuss several
requests by Little League, including turf in the batting cages, installation of a new scoreboard,
and resodding and leveling of field 3.
As STLL did not appear on the evening's agenda as discussion items, Brown suggested that
Beduhn contact him to discuss their proposals and appear before the Commission next month.
Luke Schlangen explained that he wished to lay a path between fields 1 and 2 at Freeman Park as
part of an Eagle Scout project he was striving to achieve. He stated that the path would be
funded by private sponsors and that the STLL Board would help him with the actual sodding and
installation of the path.
While he saw merit in the project, Brown stated that one complication may delay Luke's intent,
and this was the potential drain system in the area between fields 1 and 2. He explained that the
drain system has been a hotly discussed issue oflate and that the City is investigating its options
regarding a drain system in this area. Brown continued, stating that since the water main was
extended thru this area, the City has tried repeatedly to re-establish grass, with little success.
F1A
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE20F9
Although the City Consultant is currently determining what type of system can be installed, he
believed the project would have to be delayed until after the drainage was resolved.
Young asked Luke what timeline he had established to complete his project.
Though he has until his 18th birthday to complete his Eagle Scout project, Luke stated that he had
intended to complete the path after fall ball, sometime this year, and had no other project plans.
If he was solely committed to this project, Westerlund urged Luke to work in coordination with
the City as to when to lay the path. She indicated that she would hate to see him given the go
ahead to complete the project this fall, only for the City to rip up his work next spring with the
installation of a drain system.
While he hoped the drainage issues would be resolved this year, Brown indicated that there were
no guarantees of when the improvements would be made.
Gilbertson pointed out that the civic process could enhance and be part of Luke's Eagle Scout
project.
Young asked if the City could approve the scout project in concept and revisit the plan later this
year once progress has been made regarding the drainage.
Brown stated that it would be beneficial to have direction from the Park Commission and
continue ongoing communications via STLL as to the progress of the drainage system. Brown
indicated that the City would be hosting a public meeting August 4 to discuss drainage issues in
general throughout the City. He suggested that Luke stay in contact with Twila Grout, Park
Secretary, for progress reports.
Gilbertson moved, Farniok seconded, approving the pathway project between fields 1 and
2 at Freeman Park in concept, and encouraging Luke Schlangen to stay in contact with the
City in order to receive continued progress reports and establish a timeline for .the Eagle
Scout Project. Motion passed 6/0.
5. REPORTS
A. Report on City Council Meeting of June 14, and June 28,2004
Brown reported that the City Council acknowledged the Music in the Park series at their recent
meeting.
B. Report on Joint Meeting With City Council, Park Foundation of June 14,
2004
Gilbertson reported that the potential donor for the Park Plaza project was present at the Foundation
meeting and stated that, though he'd like to see the plaza completed this year, he would still support
the project if completed in 2005.
Ken Dallman, President of the Shorewood Park Foundation, reported that the joint meeting allowed
the Foundation, Commission, and Council to discuss some issues that would enable the groups to
move forward on some projects. He stated that, while the discussion came down to determining a
.
.
PARK COMMISSION MINUTES
TUESDAY, JULY 13,2004
PAGE 3 OF9
policy for naming and recognizing donors, the Foundation would like to see the plaza project
completed this year while it is still fresh in everyone's minds.
B. Update on Meeting with Tim Hughes Regarding New Piece of Equipment
for Skate Park
Brown reported that Hughes, who was current on new regulations regarding skate park heights,
indicated that the underwriters have given clearance for 4' high quarter pipes as apposed to the 3'
high initial rail. Since the skate light surfaces have deteriorated as well, Brown stated that Hughes
and staff will break down the costs for a new 4' high quarter pipe and surface sheets for an upcoming
Park Commission meeting.
Young questioned what fund these repairs and upgrades would be deducted from and whether these
were viewed as priorities by the Commission.
.
Brown stated that the improvements were part of the capital improvement plan (CIP), with $8,000
slated for the skate park.
D. Update on Park Activity Maps
As part of the Master Planning document, Brown reported that the Commission had directed staff to
develop a park inventory utilizing aerial photos of the parks. While these photos provide a good basis
to work from with the corresponding acreages noted, Brown asked for Commissioner comment.
Dais asked what the next step would be.
.
Brown stated that staff would return to WSB with the Commissions comments and have them further
identify the 4 categories of open space as defined by the Commission in previous meetings. At that
point, Brown stated that the documents would be complete and incorporated into the Master Plan.
Westerlund suggested that WSB identify the amount of impervious surface each park contains as part
of their calculations, which would include parking lot, tennis courts, basketball courts, etc.
Brown requested that the Commissioners forward additional comments to him within 1-2 weeks.
6. PRESENTATION BY CARVER COUNTY PARKS
A. Lake Minnewashta Regional Park Off Leash Dog Park
Lenny Schmitz, of Carver County Parks, stated that he wished to gauge support from local cities for
an off leash dog park in Lake Minnewashta Regional Park. It would be the Counties intent to set up a
partnership with Shorewood, Excelsior, Chaska, Chanhassen, and Victoria to fund the project, since
there are no offleash dog parks in the vicinity and the public would like to have that amenity. He
noted that funding is the biggest obstacle, since the County has dedicated it's funding in recent years
to land acquisition. He asked ifthere was interest within the Commission to pursue a partnership
with the County and other local communities.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE40F9
Davis asked how many acres the park would consist of, as well as, an estimated price tag.
Schmitz stated that the cost would range anywhere from $20,000-40,000 and the size from 15 to 20
acres. Since there is 15-20 acres available in the northeast comer ofthe park with a separate entrance
and parking area, staff felt this would be an ideal location for the dog park. Schmitz explained that
no concrete plans were in place yet and that he was in the initial phases of gauging support for the
project. In addition to city funding, Schmitz stated that fund raising by pet owners was another
avenue worth pursuing, since the park would be'a regional facility available to numerous potential
users.
Davis asked if additional user fees would be put in place.
Schmitz believed a season pass or daily use fee would be required to use the park, but cautioned that
little enforcement is available, thus, making this difficult to enforce.
Gilbertson asked who would be responsible for ongoing maintenance costs.
.
Schmitz stated that ongoing maintenance would be absorbed by the County. He indicated that he
wished to obtain a commitment of $5,000-10,000 per community which would then enable the
County to have site plans and concept designs put together. Schmitz stated that he had met with
Victoria, and would be meeting with the other cities in the coming weeks. He stated that the City of
Chanhassen has been eager to see the development of the off leash park, especially since they don't
allow pets in their parks at all.
Davis commented that BARK Magazine voted the Minneapolis area as a dog friendly City. She
stated that she believed this would be a great use of that unused portion of the park and a great place
for pet owners to visit.
While this portion of the park is blanketed with a combination of open space, maples, oaks, .
basswoods, and exotics, Westerlund voiced her opposition of removing much of the canopy beyond
the exotics.
Davis asked what Schmitz wanted from the Commission this evening.
Schmitz stated that he would like to know if the Commission is interested in joining a partnership
and seeing what can be developed.
Brown stated that dogs in parks and related issues have been difficult burdens for cities to carry. In
addition, Shorewood and it's neighboring communities are strapped for space; therefore, if the Park
Commission wishes to pursue the dog park, this would be an excellent opportunity. He asked if the
Commission was prepared to make a financial commitment, knowing the dollars are available in the
CIP.
Administrator Dawson interjected, stating that the Commission could proceed to explore the
alternatives. He asked what the level of contribution would be based on, a standard number of dogs
or a certain dollar amount per community. Dawson recommended that the County consider some
type of proportionate amount for each prospective partner, based on the size of the community.
)
PARK COMMISSION MINUTES
TUESDAY, JULY 13,2004
PAGES OF9
Schmitz stated that the County would not wish to turn away any partner that wished to contribute on
some level.
Davis stated that she was confident that the Commission was amenable to the partnership and asked
what the proposed timeline for the project was.
Schmitz indicated that the project would be slated for fall of 2005 or spring of2006. He promised to
follow-up with Shorewood after his upcoming meetings with the other prospective partners and keep
the City abreast of any developments.
Brown introduced Mark Themig, Shorewood resident, past Park Commissioner, and interested pet
owner.
.
Themig stated that he and several of his neighbors were excited about the offleash dog park and
believed it would be a great asset to the community.
Gilbertson asked how dog owners could help forward this mission.
Brown suggested information and updates be published in the newsletter and website, as well as,
requests for comment and feedback.
7. MUSIC IN THE PARK
Davis reported that the Music in the Park the past weekend was a wonderful community event with
more than 200 people in attendance. She asked if there had been any sponsor feedback to date and
indicated that she supported written recognition of the sponsors via the sample certificate.
.
Brown suggested the Mayor sign the certificate and the saxophone logo be added to the form.
Gilbertson moved, Westerlund seconded, to approve the certificate of Appreciation and letter
thanking each sponsor 'for its support of the 1st Annual City of Shorewood Music in the Park'
signed by the Mayor in recognition o(their participation. Motion passed 6/0.
Gilbertson requested that each newspaper ad mention the sponsors individually and asked that he be
given PDF approval before the ads run. In addition, Gilbertson asked that the donations be allocated
accordingly, since the first event was rained out.
Since rainouts are inevitable, Brown suggested that future sponsors sponsor the entire series of all
three concerts versus specific events. He noted that Pizza Primo, sponsor of the first concert which
was rained out, was given sponsorship of the second concert.
Farniok suggested that the Commission address this in further detail next year.
Meyer urged staff to bill each sponsor for the entire series and if they have a question, she felt
confident that they would call the City to discuss the details.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE60F9
8. REVIEW DESIGN OF FREEMAN PARK PLAZA PROJECT
Having met with members of the Park Foundation on site, Brown presented the updated Park
Plaza rendering, noting that the fence would be eliminated. He pointed out that materials would
need to meet certain specifications and that the plaza was rotated from the original design so that
the playground is situated to the north.
Westerlund asked where the additional 4 trees would be placed.
Gordon Lindstrom, Park Foundation member, stated that the trees would be planted to the south
and west side of the plaza to aid in shading the site.
Brown explained that, at one time, the Pak Commission granted its general approval, and
technically, staff is comfortable with the aspects of the plan.
Young moved, Gilbertson seconded, granting Park Commission endorsement to the Plaza
design for City Council consideration.
.
Meyer questioned who would be responsible for paying the bills for the plazas construction.
Brown stated that the Park Foundation would be funding this endeavor.
Lindstrom and Dallman confirmed this.
Young stated that he wished to pass the responsibilities of choosing stone and materials on to
staff.
Brown encouraged the Commission to determine whether the plaza fit the Commissions vision,
or discuss any strong desires that they'd like to see incorporated into it, and move it forward to
Council.
Dawson encouraged the Commission to be as detailed as they like, since the City will be
responsible for maintaining the plaza once built.
.
Meyer indicated her desire that the Commission be kept in the loop as materials and landscaping
are determined.
Dawson invited members of the Commission to attend any of the monthly Foundation meetings
to get updates or voice preferences.
Brown stated that staff would commit to bringing back surface materials, plantings, treatments,
picnic tables, etc. for the Commissions information.
Dallman felt it would not be difficult to share planting diagrams with the Commission ahead of
time. He asked the Commission to grant approval for the plaza where it is shown so that the
Foundation can proceed to obtain quotes and finalize plans, and the donor can begin to obtain
funds.
Davis indicated that she'd like to see the fundraising cover and include the trees, plants,
landscaping, and picnic tables from the beginning.
Young suggested this be incorporated into the resolution. He withdrew his original motion.
11
.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE 7 OF9
Since eliminating the brick program, Dallman pointed out that the plaza, once surrounded by the
bricks, would now be a concrete patio with a colored stamped edge design.
Brown reiterated that approvals this evening would allow the Foundation to proceed with their
fundraising, obtaining bids, plantings, and surface treatments that could be presented to the
Commission in August.
Dallman pointed out that the donor would like the plaza to be a fitting memorial to a respected
and deceased resident; therefore, it would be their intent to have a nice looking plaza.
Meyer repeated the need to require landscaping in order to beautify this huge piece of cement.
Gilbertson added his request to see picnic tables also. He pointed out that the Commission has
voiced overall support for the placement of the plaza; however, would like to see more details of
how the finished product will look.
.
Lindstrom stated that the donor was present this evening and forced to leave, but voiced his
request that the plaza project be allowed to move forward for completion this year, preferably by
October. He questioned whether this was possible.
Based on her and Commission Young's meeting with Frank Molek of the Arboretum, Davis
stated that it is the families of those memorialized that wish to see these things maintained and
kept very nice. It is the cities intent that these memorials be a beautiful spot and something
everyone can be proud of; therefore, more attention to the details is necessary.
Gilbertson moved to approve the Plaza project design with the caveat that the Park
Commission be allowed to review the fmal materials, treatments, surfaces, picnic tables,
and landscaping.
.
Gilbertson stated that he did not think the Commission's need to see the plaza details would stop
the process from proceeding, but instead help shape its development.
Dallman stated that the Foundation could return in August to present the landscape plan and
other details if the Commission could support the concept.
Gilbertson withdrew his motion.
Gilbertson moved, Westerlund seconded, to approve the family plaza area, contingent upon
City Engineer approval of details and materials and the Park Commission approval of the
landscape plan and picnic tables at its next meeting; noting that the Commission endorses
the overall plaza's placement, spirit ofthis endeavor, and wishes to foster its continued
progress.
While Young stated that he would vote in support of the motion, he was concerned by the
Commissions need to micromanage this particular project.
Motion passed 6/0.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE80F9
9. DISCUSS POLICIES AND PROCEDURES FOR RECOGNIZING DONATIONS
TO THE PARKS
Dallman explained that, in the case of the plaza, the intent is that it would be named as a fitting
memorial of someone who held significance to many in Shorewood Oaks. He maintained that
the recognition would not be precedent setting, since the Shirley Rice Memorial Garden and
other namesakes currently exist within the City. He pointed out that the American Legion
currently supports the Southshore Community Park each year and is recognized via signage. He
stated that the donor has indicated his willingness to maintain tastefulness by signifying the plaza
with a small plaque or stone.
Brown pointed out that Administrator Dawson had done a great deal of research compiling
samples from other cities of their policies and procedures for recognizing donors and
contributors to their parks.
While the responses and procedures of communities varied across the board, Dawson indicated
that the Eagan model provided the most comprehensive approach, with the addition of some
sensitive issues regarding signage, recognition in public information, corporate recognition, and
the criteria pertaining to living or deceased.
.
Davis was hesitant to agree that, as noted within some of the city policies, if a donor has covered
50% or more of the costs they are entitled to naming rights. On the other hand, she believed a
small sign would be appropriate in recognition of the contribution. Davis stated that she felt this
issue could not be resolved this evening, and instead would be better suited for a work session in
order to set standards for the future.
Young asked what this plaza contributor would be comfortable with regarding recognition.
Dallman stated that the donor had indicated that a brick or stone with a plaque dedicated to the
gentleman's memory would be appropriate. Dallman stated that the donor was not looking for
anything big or pretentious.
.
Brown suggested that, since the intent of the donor seems reasonable and the Commission seems
comfortable with some sort of recognition, the Foundation could return in August detailing the
recognition. This would allow the Foundation to move forward while the Commission sets up its
guidelines. .
Meyer stated that she was not comfortable naming the entire plaza after someone and feared it
might be deemed precedent setting. She agreed that more time should be spent in work session
setting standards for recognition.
Gilbertson asked if the plaza proposal fit the parameters set up by the Eagan guidelines.
Dawson stated that the Eagan policy would allow that some special recognition would be given.
While it would fit within the parameters, the Commission would need to determine the intent of
the naming, for instance this plaza is in memory of 'someone'.
Dallman stated that he would relay to the donor that the Commission is comfortable with a
modest dedication, and that in all likelihood the Commission wi11 not reverse itself during the
process. While the donor does not wish to go to the family until he knows for sure what type of
dedication would be allowed, if the Foundation felt confident this would proceed with the
dedication.
..
....
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE90F9
Young stated that he believed that there was consensus among the Commission to give the
Foundation a motion that the Commission has no problem with the idea of a memorial or
recognition, but it's a matter of defining the specifics of it.
Westerlund moved, Young seconded, that the Commission make a commitment to allow
some sort of recognition to be given for this gentleman in this particular plaza in question,
with further details forthcoming, that will fit within the standards that the Commission set
forth. Motion passed 6/0.
Dallman thanked the Commission for its attention to this matter and hoped that the standards
would be set at a work session prior to the next regular meeting in August.
The work session was scheduled for July 27,2004 at 6:00 p.m.
.
10. NOMINATE CHAIR AND VICE CHAIR
Westerlund moved, Gilbertson seconded, to nominate Davis as Chair of the Park
Commission, Motion passed 6/0.
Meyer moved, Westerlund seconded, to nominate Gilbertson as Vice-Chair of the Park
Commission. Motion passed 6/0.
11. RESCHEDULE SEPTEMBER 14 PARK COMMISSION MEETING
The September meeting was rescheduled for September 28, 2004.
12. NEW BUSINESS
.
Brown distributed a liaison sign up sheet for Council meetings for the remainder of the year.
Famiok would liaison at the July City Council meeting.
The Park Foundation would be meeting Wednesday, July 14,2004 at 5:00 p.m. for those who
might be available to attend.
13. ADJOURNMENT
Meyer moved, Westerlund seconded, adjourning the Regular Park Commission Meeting of
July 13, 2004, at 9:55 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recording Secretary
t
.
.
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, JULY 20, 2004
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:00 P.M.
ROLL CALL
Present:
Chair Bailey; Commissioners Conley (arrived 7:08 P.M.), Gagne, Gniffke, White and
Woodruff; Planning Director Nielsen; and Council Liaison Garfunkel
Absent:
Commissioner Packard
APPROVAL OF MINUTES
· July 6, 2004
Gagne moved, Woodruff seconded, Approving the July 6, 2004, Planning Commission Meeting
Minutes as presented. Motion passed 3/0/2, with Woodruff and Bailey abstaining due to absence at
that meeting.
1. PUBLIC HEARING - C.U.P. FOR PROPANE GAS DISPENSER
Applicant: John Townsend
Location: 5680 County Road 19 (Tonka Bayt)
Chair Bailey opened the Public Hearing at 7:02 P.M., noting this item had been continued from the July
6, 2004, Planning Commission Meeting. He briefly reviewed the procedures utilized in a Public Hearing,
and also noted this item, if recommended for approval, would be placed on the July 26, 2004, Regular
City Council Meeting Agenda for further consideration and discussion.
Director Nielsen briefly reviewed the history of the case, and shared photos of sites around the
metropolitan area that included a propane tank surrounded by screening and landscaping similar in
composition to the recommendation made in this case at the last Planning Commission meeting. He
summarized information from the Fire Marshal that stated the proposed propane tank must be situated 10
feet from the building or property line for a 500 gallon propane tank, and must be situated 25 feet from
the building or property line for a 1,000 gallon propane tank. Director Nielsen explained the Fire Marshal
also stated the proposed tank could be buried underground with the control box above ground. He further
explained the applicant had indicated a willingness to bury the tank, thus, making the screening and
fencing issues around the tank a mute issue.
In response to questions from the various Commissioners, Director Nielsen explained the tank, if buried,
would need to comply with the Fire Marshal regulations stated previously with regard to location and
size. The tank also would not pose any issues with the water table in that area, and landscaping, in
keeping with the County Road 19 Intersection project, would still remain as part of the plan for that
proj ect.
Gagne moved, Woodruff seconded, Recommending Approval of the Request for Conditional Use
Permit fora Propane Gas Dispenser, subject to a 1000 gallon tank being buried, and landscaped
according to Staff recommendations, and the control panel landscaped as well, for John Townsend,
5680 County Road 19 (Tonka Bayt).
Discussion ensued regarding many possibilities about how to simplify the regulation issues including .
limiting the setback to a "flat" 50 feet without exception, as well as setting potential default setback
regulations.
PLANNING COMMISSION MEETING MINUTES
July 20, 2004
Page 2 of 3
Commissioner Gagne stated he had requested the 1000 gallon tank for the site to alleviate additional truck
traffic to the site to refill the propane tank.
Commissioner Conley arrived at 7:08 P.M.
Motion passed 6/0.
STUDY SESSION
2. DISCUSS mSTORIC PRESERVATION
Director Nielsen explained he had spoken with a person at the Minnesota Historical Society that agreed to
speak to the Commission regarding historic preservation issues related to the Shorewood area. This
person was quite knowledgeable about the area and local ordinances. Director Nielsen stated he would
attempt to arrange for this speaker to attend the August 3, 2004, Planning Commission Meeting to speak
on the topic of historic preservation.
3. DISCUSS AVERAGE LAKESHORE SETBACK REGULATIONS
Director Nielsen presented a potential list of items for inclusion in regulations related to average
lakeshore setback issues. These items included a Conditional Use Permit (CUP) Approach where a
Public Hearing would be held, with additional Planning Commission Review, and City Council approval
as part of the CUP process. He also explained these potential regulations would be . limited to principal
dwellings or decks. There would be a size relationship detailed to include height and area restrictions.
Additional conditions included additional landscaping, architectural compatibility, and character of the
neighborhood. He noted the proposed regulation items would only apply from the encroachment line
forward for properties having lakeshore.
With regard to the rationale or impetus for these regulations, Director Nielsen stated it was important to
preserve views of the lake from an aesthetic standpoint, as well as preserving appropriate setbacks.
Commissioner Conley suggested reVIsmg the proposed list of setback regulation items to allow
encroachment no greater than the smaller of two flanking properties.. He also stated architectural
compatibility would be part of any house plans proposed by virtue of its purpose and would not need to
be a specific separate part of the regulations.
The Commission agreed with the changes suggested by Commissioner Conley.
Director Nielsen stated he would incorporate the suggestions into more definitive language for a proposed
draft of both average lakeshore and front yard setback regulations that would be presented to the
Commission in an upcoming Planning Commission meeting.
4. MATTERS FROM THE FLOOR
'fhere were no matters from the floor presented this evening.
.
.
PLANNING COMMISSION MEETING MINUTES
. July 20, 2004
Page 3 of 3
5. DRAFT NEXT MEETING AGENDA
Director Nielsen explained there was a Public Hearing for a Conditional Use Permit to Allow Two
Dwellings on One Lot Temporarily, and a Site Plan Review, as well as a discussion on Historic
Preservation slated for the August 3,2004, Planning Commission Meeting Agenda.
6. REPORTS
· Liaison to Council
Commissioner Gagne reported on matters considered and actions taken at the July 12, 2004, Regular City
Council Meeting (as detailed in the minutes of that meeting).
· SLUC
.
Director Nielsen explained the Sensible Land Use Coalition (SLUe) was holding a Summer Riverfront
Soiree on July 28,2004 with an Informal Presentation from 4:30 P.M. to 5:00 P.M. and a Reception from
4:00 P.M. to 7:00 P.M. about exciting new riverfront development in Minneapolis. This event was being
held at the Nicollet Island Pavilion in Minneapolis, Minnesota.
· Other
No other reports were presented.
7. ADJOURNMENT
White moved, Woodruff seconded, Adjourning the July 20, 2004, Planning Commission Meeting at
8:20 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED.
Sally Keefe
. Recording Secretary
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
.FAX (952) 474-0128 · www.ci.shorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
DATE:
29 July 2004
RE:
Sebald - C.U.P. for Two Houses on One Lot
FILE NO.
405(04.20
In February of 2000, Chris and Gretchen Sebald were granted a conditional use permit
allowing them to leave their existing home in place while they constructed a new
home on the property (see attached Planner's Memorandum, dated 31 December
1999). The Sebalds did not use the C. U.P. within one year and it has since expired.
They have now decided to go forward with the project and have requested that the
C.U.P. be approved once again.
. .
The issues associated with this request remain the same as in the original report. The
Zoning Code was amended and the Sebald's application was the first to be processed
under the amended Code. A copy of City Council Resolution No. 00-019 is attached
for your review. Approvalis recommended subject to the conditions previously
imposed.
Cc: Craig Dawson
Tim Keane
Joe pazandak
Gretchen Sebald
ft
~~ PRINTED ON RECYCLED PAPER
:It 8. A.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 .. www.ci.shorewood.mn.us. cityhall@cl.shorewood.mn.us
MEMORANDUM
.
TO:
FROM:
DATE:
31 December 1999
Planning Commission, Mayor and City Council
Brad Nielsen
RE:
Sebald - C.D.P. for Two Houses on One Lot
FILE NO.
405(99.27)
BACKGROUND
Gretchen and Chris Sebald own the property at 20625 Garden Road (see Site Location
map - Exhibit A, attached). They wish to keep the existing home on the property while
her new home is being constructed. At staff s direction they have applied for a
conditional use permit pursuant to a proposed zoning code amendment that is scheduled
for review by the Planning Commission on 4 January 2000.
The subject property is zoned R-IA, Single-family Residential and contains 44,885
square feet of area. The property is currently occupied by the Sebald's existing home and
a two detached garages (see ~?iliibit B). They intend to live in the existing house while a
new home is being built. Once the new house is completed, the old one will be
demolished. The two garages located on the east side of the lot are both nonconforming.
The southerly one extends over the east property line. Based upon the proposed site plan
(see Exhibit C), the southerly garage will be removed. There is some indication from the
plan, however, that the northerly of the two garages may remain. The applicants' request
is explained in their letter, dated 7 December 1999 (Exhibit F). Their house plans are
shown on Exhibits D and E.
ft
'-.1 PRINTED ON RECYCLED PAPER
.
.
, Memorandum
Sebald Conditional Use Permit
. 31 December 1999
ANAL YSISIRECOM.1\1ENDATION
Shorewood's Zoning Code, like most contemporary zoning ordinances, liInits the number
of single-family dwellings on a site to one. On a handful of occasions the City has
granted variances allowing property owners to keep an existing house on the property
while. a new home is under construction. Although the City has used the variance
procedure to handle such requests in the past, it has been noted that this is not the proper
zoning tool for these situations. They simply do not meet the test for hardship under the
City Code or State statutes. A public hearing has been scheduled for 4 January 2000 to
consider a zoning code amendment that would. allow these requests to be processed by
conditional use p~rmit.. The C. U.P. provisions would address the following issues: .
1.
Keeping an existing house should not result in a less desirable location for the
ne.w house. In this case the new home will be in a better location relative to the
street than the existing home. As illustrated on Exhibit C, the location of the hew
home complies ~ith R-IA setback requirements better than the existing house.
2. There must be some assurance that the existing home will be removed upon
completion of the new. one. This has been resolved in the past by the requirement
of an escrow, sufficient in amount to guarantee that the house will be removed.
Prior to the issuance of a certificate of occupancy, the applicants must provide
bids for the demolition of the older house. The applicants will then be required to
provide the City with a cash escrow or letter of credit in the amount of 150
percent of the bid to guarantee removal of the older house and restoration of the
site.
The approval must have a time limit. Since, according to the State Building
Code, the construction of a house can stretch out to three years, the C.D.P. should
include a deadline for removal of the older house~ A competent builder should '
not need more than six months to build a new homeJor the owner. It is
reco1IlIll,ended that this be the time limit imposed as part of the C.q.P..approval.
Although the frequency of this .type of request is relatively 19w, there are enough of them
to warrant the amendment to the Code. Assuming that the Planning Commission is.in
agreement and adopts the amendment, staff recommends 'approval ofthe SebaIds' request
subject to the following:
3.
a. The applicants must provide a copy of their contractor's bid for demolishing the
older house.
b. Prior to requesting a certificate of occupancy, the applicants must provide the City
with a cash escrow or letter of credit, for 150 percent of the bid amount, to
guarantee that the house will be removed and the site restored.
-2-
.
.
Memorandum
Sebald Conditional Use Permit
31 December 1999
c. The existing house and outbuildings must be removed within.six months of the
applicant receiving a building permit for~he new house. If the northerly garage is
to be kept it must be moved to the west to ,comply withthe lO-foot side yard
setback for the R-IA zoning district.
The conditional use permit can not be issued until tile amendment has been adopted by
the City Council and published in the official newspaper. The Council will consider the
amendment on 24 January 2000 and it could be published as early ~ 2 February 2000.
If you have any questions relative to this matter, please do not hesitate to contact me
before the public hearing on 4 January.
Cc: Jim Hurm
Tim Keane
'Joe Pazandak
Gretchen Sebald
-3-
)00
400
I
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o
400 Feet
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Exhibit D
PROPOSED BUILDING ELEVATIONS
North and South
.
.
Chris and Gretchen Sebald
20625 Garden Road
Shorewood,MN 55331
December 7, 1999
Attention: Shorewood Planning Commission
We are requesting a Conditional Use Permit in order for us to live in our existing house
while building a new house on the same property. We have lived at 20625 Garden Road
for 10 years and would like to remain here, but our existing home is too small. for our
family.
The new house will be built within the city ordinances and will be in an idea110cation on
the property. Our current home does not conform to city zoning requirements so our new
house would be an improvement. We understand that we have a six month time frame to
complete the project, including the removal of our existing house, once the building permit
is pulled.
The estimated start date on this project is set for May/June 2000. We are submitting for
your review, a copy of the floor plans, survey, neighborhood mailing list with labels, hard
cover area description and certificate of title as attachement to this letter.
If there are any additional items that need to be submitted, please contact us at (612) 470-
5468.
~incerely ,
Chris and Gretchen Sebald
attachement~
Exhibit F
APPLICANTS'REOUESTLETTER
Dated 7 December 1999
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RESIDENCE
SHOREWOOD. MN
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GARAGE ELEVATION
3/16" = 1 '-0"
11 NOVI!MIEllI'"
SEBALD
RESIDENCE
SHOREWOOD. MN
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WEST ELEV AnON
3/16"= 1'..()"
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Exhibit E
PROPOSED BUILDING ELEVATIONS
East and West
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 00-019
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR TWO DWELLINGS ON ONE LOT
FORCEUUS AND GRETCHEN SEBALD
WHEREAS, Chris and Gretchen Sebald (Applicants) are the owners of real property
located at 20625 Garden Roads in the City of Shorewood, County of Hennepin, legally described
in Exhibit A (the Property), attached hereto and made a part hereof; and
WHEREAS, the Applicants propose to live in the existing house on the property while a
new house is being constructed on the same lot; and
WHEREAS, Shorewood's Zoning Code limits the number of homes on a single-family
lot to one, except by conditional use permit, and whereas the Applicants have requested such a
conditional use permit; and
WHEREAS, the Applicants' request was reviewed by the City Planner, and his
recommendations were duly set forth in.a memorandum to the Planning Commission dated
31 December 1999, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 4 January 2000, the minutes of
which meeting are on file at City Hall; and
WHEREAS, the Applicants' request was considered by the City Council at its regular
meeting on 24 January 2000, at which time the Planner's memorandum, and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. That the Property is located in an R-IA, Single-family Residential zoning district
and contains approximately 44,885 square feet of area.
2. That the property is currently occupied by a single-family dwelling and two
outbuildings.
3. That the new home will comply with all setback requirements of the R-IA zoning
district.
,
.
.
CONCLUSION
A. That the Applicants have satisfied the criteria for the grant of a Conditional Use
Permit under Section 1201.03 Subd. 2.c.(4) and Section 1201.04 of the Shorewood City Code.
B. That based upon the foregoing, the City Council hereby grants the Applicants'
request for a Conditional Use Permit to keep the existing dwelling on the property, while a new
home is being built, subject to the following conditions:
1. The Applicants must provide an estimate from a licensed contractor of the cost to
remove the existing dwelling. From this estimate the City will require a cash
escrow or letter of credit in the amount of 150% of the estimate to insure that the
structure will be removed within a specified time.
2.
The Applicants shall provide the cash escrow or letter of credit referenced in 1.
above to the City at the time a building permit is issued for the new dwelling.
3. The Applicants must use the Conditional Use Permit by 24 January 2001. The
existing dwelling on the property shall be removed from the property within six
months of the time that a building permit is issued for the new dwelling.
4. The Applicants must remove the nonconforming accessory buildings currently
located on the property prior to receiving a certificate of occupancy for the new
dwelling. The southerly accessory building may be moved on the property in
compliance with R-IA setback requirements.
D. That the City Clerk furnish the Applicants with a certified copy of this resolution
for recording purposes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
February 2000.
(J{62
WOODY LOVE, MAYOR
ATTEST:
-2-
-
.
.
-3-
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
FINDINGS OF FACT
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR TWO DWELLINGS ON ONE LOT
FOR CHRIS AND GRETCHEN SEBALD
WHEREAS, Chris and Gretchen Sebald (Applicants) are the owners of real property
located at 20625 Garden Roads in the City of Shorewood, County of Hemlepin, legally described
in Exhibit A (the Property), attached hereto and made a part hereof; and
WHEREAS, the Applicants propose to live in the existing house on the property while a
new house is being constructed on the same lot; and
.
WHEREAS, Shorewood's Zoning Code limits the number of homes on a single-family
lot to one, except by conditional use permit, and whereas the Applicants have requested such a
conditional use permit; and
WHEREAS, the Applicants' request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated
29 July 2004, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 3 August 2004, the minutes of
which meeting are on file at City Hall; and
.
WHEREAS, the Applicants' request was considered by the City Council at its regular
meeting on 9 August 2004, at which time the Planner's memorandum, and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The Property is located in an R-IA, Single-family Residential zoning district and
contains approximately 44,885 square feet of area.
2. The property is currently occupied by a single-family dwelling and two
outbuildings.
3. The new home will comply with all setback requirements of the R-IA zoning
district.
CONCLUSION
A. The Applicants have satisfied the criteria for the grant of a Conditional Use
Permit under Section 1201.03 Subd. 2.c.(4) and Section 1201.04 ofthe Shorewood City Code.
B. Based upon the foregoing, the City Council hereby grants the Applicants' request
for a Conditional Use Permit to keep the existing dwelling on the property, while a new home is
being built, subject to the following conditions:
1. The Applicants must provide an estimate from a licensed contractor of the cost to
remove the existing dwelling. From this estimate the City will require a cash
escrow or letter of credit in the amount of 150% of the estimate to insure that the
structure will be removed within a specified time.
2.
The Applicants shall provide the cash escrow or letter of credit referenced in 1.
above to the City at the time a building permit is issued for the new dwelling.
.
3. The Applicants must use the Conditional Use Permit by 9 August 2005. The
existing dwelling on the property shall be removed from the property within six
months of the time that a building permit is issued for the new dwelling, or by 31
May 2005, whichever is later.
4. The Applicants must remove the nonconforming accessory buildings currently
located on the property prior to receiving a certificate of occupancy for the new
dwelling. The southerly accessory building may be moved on the property in
compliance with R-1A setback requirements.
D. That the City Clerk furnish the Applicants with a certified copy of this resolution
for recording purposes.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of
August 2004.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
.
;.
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
CITY OF
SHOREWOOD
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
. DATE:
29 June 2004
'RE:
Shorewood Village Center - Site Plan Review
FILE NO.:
405 (04.19)
Representatives of thy Shorewood Village Shopping Center have requested site plan approval
to reconfigure the Center's southeast entrance near the intersection of State Highways 7 and
41. At present this entrance is intended to be a right-in only. The main entry/exit to the site is
west of the intersection, directly in front of the CUB Foods store. A third entry is located on
the west side of the site on Lake Linden. This entry allows traffic to enter the site from north
and south, but restricts exiting to left-out only. Exhibit A shows the three existing entrances
to the site.
. The southeast right-in only has confused motorists and posed safety problems when traffic has
attempted to exit the site from that location. Signage has proven to be relatively ineffective in
preventing people from exiting there. In addition to improving safety, the. Shopping Center
representatives hope to provide more convenient ingress and egress for the east side of the
Center, particularly since they are planning to locate a Walgreen's drug store in the Center in
the near future (a public hearing for a conditional use permit has been scheduled for August).
Exhibit B illustrates the Center's proposal. The existing right-in will remain where it is, but
appears to be slightly narrower. A new curb cut is proposed, allowing cars to enter and exit
the site directly north of the 7 and 41 intersection. The City Engineer favored this type of
concept at the time the CUB store was being proposed. However, MNDOT did not.
This proposal has been referred to WSB, the City's engineering consultants for preliminary
review. WSB's comments will be forwarded under separate cover. Since the Shopping
Center has frontage on Highway 7, we expect MNDOT to exert its review authority over the
o PRINTED ON RECYCL~D PAPER
#8.8.
.
.
Memprandum
. Re: Shorewood Village Center - Site Plan Review
29 June 2004
plan. Staffwill attempt to persuadeMNDOT officials that something needs to be done with
, the intersection. As such, the site plan review will likely extend to the next Planning
Commission meeting, at which time it can be considered in conjunction with the C.D.P. for
the new Walgreen's store. This will also give the developer time to demonstrate where five
parking spaces lost to the new entry will be relocated.
Cc: Craig Dawson
Larry Brown
Tim Keane
Dave Hutton
John Uban
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\\ ~ \- ~ -94_ - ~~ ~?' If-'I v~ PROPOSED NEW ENTRANCE
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Memorandum
WSB & Associntes, Inc.
4150 Olson Memorial Highway, #300
Minneapolis, MN 55422
(763) 541-4800
(763) 541-1700 (fax)
& Associates, Inc.
To:
Brad Nielsen
City of Shorewood
From:
Chuck Rickart, P.E., P.T.D.E.
Transportation Engineer
Date:
July 1, 2004
.
Re:
Shorewood Village Center
Preliminary Site Plan Review
WSB Project No. 1074-99
As you requested, we have reviewed the proposed site plan for the revised Shorewood Village
Center showing a new access driveway on Lake Linden Drive at the TH 41 extension :from
TH 7. Based on my review, I offer the following comments:
1. The existing roadway and access configuration, utilizing a right-in movement from
Lake Linden Drive was reviewed and approved by the Minnesota Department of
Transportation (Mn/DOT) as part of the TH 7 / TH 41 improvements.
2.
The existing right-in configuration :from Lake Linden Drive, based on visual
inspection, does not operate as intended. Vehicles use the right-in only as an exit
lane to Lake Linden Drive.
.
3. The proposed site plan showing a full movement intersection from Lake Linden
Drive adjacent to the right-in movement was a configuration specifically reviewed
by Mn/DOT as part of the TH 7 / TH 41 improvement project. It was agreed upon,
at that time, not to allow this movement due to the number of vehicle conflicts, the
angle of Lake Linden Drive, and safety.
4. The critical issue with respect to the operation of the Lake Linden Drive and TH
41 extension intersection is that the primary movement is between Lake Linden
Drive and TH 7. Currently, this movement has a free-flow condition with no stop
signs required.
5. The vehicle conflicts at the intersection of Lake Linden Drive and the TH 41
extension could be minimized by constructing a 'T" intersection rather than a 4
legged intersection as proposed.
Mr. Brian Nielsen
July 1, 2004
Page 2
Based on my review and these COllUnents, the fOllowing recollUnendations are mede.
1. The new access driveway should not be installed as shown on the Proposed site Plan.
2. Moditjr the existing right-in access to allow the out bound mOVement to Lake Linden
Drive.
3. Maintain the primary mOVement oflrafijc between Lake Linden Drive and TH 7. The
thoUgh mOVement from Lake Linden Drive to the new access should not be allOWed.
4. Install a Stop sign On the new approach to Lake Linden Drive.
.
If you have any questions or require any additiOnal information on this review, please contact
me at 763-287-7183.
Larry Brown, City of Shorewood
Dave Hutton, WSB & Associates, Inc.
cc:
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WSB
WSB & Associates, Inc.
4150 Olson Memorial Highway, #300
Minneapolis, MN 55422
(763) 541-4800
(763) 541-1700 (fax)
Memorandum
& Associates, Inc.
To:
Brad Nielsen
City of Shore wood
From:
Chuck Rickart, P.E., P. T. O.E.
Transportation Engineer
.
Date:
July 30, 2004
Re:
Shorewood V'ulage Center
Preliminary Site Plan Review
WSB Project No. 1074-99
As you requested, we have reviewed the proposed relocated access for the Shorewood Village Center
at the Lake Linden Drive and TH 41 extension from TH 7 intersection. Based on my review of the
revised concept plan, I offer the following comments:
1. The proposed access configuration addresses the issues as outlined in the July 1, 2004
plan review memorandum.
2.
The turning radius for outbound vehicles from the driveway should be evaluated to
determine if adequate space is provided for vehicles turning southbound avoiding the
existing median on the TH 41 extension from TH 7.
.
3. Signing should be implemented that provides for a stop condition of the outbound
movements from this proposed driveway and signing which indicates that incoming traffic
from TH 7 and traffic on eastbound Lake Linden Drive does not stop.
4. Signing indicating that the movement from eastbound Lake Linden Drive to enter the
proposed site is not allowed. The only movements that would be allowed for eastbound
Lake Linden Drive traffic would be to turn right onto the TH 41 extension to TH 7.
C:IWlNDOWSlTempora,1Y Internet Files10LKC0321073004 bn.doc
The overall concept of providing the additional outbound access at this location should improve the
operation and safety of the overall intersection. Vehicles can now "legally" exit this site at this
location in a safe manner.
If you have any questions or require any additional information on this review, please contact me at
763-287-7183.
cc: Larry Brown, City of Shorewood
Dave Hutton, WSB & Associates, Inc.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWQOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
4 August 2004
Tax Forfeited Land - Water's Edge 4th Addn.
RE:
FILE NO.
405 (Water's Edge Final Plat)
Hennepin County has informed us that a parcel of land (see-Site.Location map - .
Exhibit A, attached) has come up for tax forfeiture. The parcel was part of the
Water's Edge 4th Addition, a four-lot subdivision located at Manor Road and Vine
street. The parcel is actually under water and constitutes a large portion of "Foot
Lake", which is hot a iake but a wetland.
This parcel was supposed to have a conservation easement placed on it as part of the
final plat for Water's Edge. However, there is no record that suchan easement was
recorded. This is an opportunity for the City to take ownership of conservation open
space. It is recommended that staffbe directed to inform the County that the City is
interested in this parcel for conservation and drainage purposes. A resolution to that
effect will be distributed at the meeting Monday night.
If you have any questions relative to this matter, please do not hesitate to contact me
prior to Monday night's meeting.
Cc: Craig Dawson
Tim Keane
Larry Brown
Bonnie Burton
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 · www,cLshorewood,mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
August 5, 2004
.
FROM:
Mayor and City Council
rean Panchysliyn, Executive SecretlU)'lDeputy Cle;k ~
TO:
CC: Craig W. Dawson, City Administrator
Larry Brown, Public Works Director
RE: YARD WASTE SERVICE
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At its work session on April 12, 2004, Council discussed yard waste disposal options for
Shorewood residents, Residents may compost yard waste on their own property, take their yard
waste to a compo sting facility, make arrangements with their refuse collector to pick up yard
waste, andlortake advantage of the City's spring and fall clean-ups. Staff presented an
additional option of the City contracting with NRG, a nearby yard-waste composting facility
located offHwy 7 in Minnetrista,
Council discussed the options presented, and concluded that:
1) The city will not enter into a contract with NRG this year;
2) The city will provide a spring-clean up service for yard waste in 2004; but will not
provide a spring clean-up service for yard waste starting in 2005; and
3) The city will not prov~de a fall-clean up service in 2004.
Residents were made aware of yard waste disposal options in the May 2004 issue of the city
newsletter, and these options are also listed on the city's website.
Council directed staff to ask NRG to keep track of the use ofits compost facility by Shorewood
residents in 2004, in consideration ofa contract for service in 2005.
Council may wish to further discuss yard waste service and affirm that the City will not provide
a fall yard-waste clean-up service in 2004, nor a spring yard-waste clean-up service in 2005. The
City will continue to provide spring clean-up service for items other than yard waste,
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA S5331-8927 · (952) 474-3236
FAX (952) 47;:4-0128 . www.cLshoreYjlood.mn,us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
F.ROM:
J}A TE:
SUBJECT:
City Council . .
Craig W. Dawson, City Administrator ." 1\-
August 5, 2004 .' W
City of Excelsior Proposal to SLMPD Coordinatmg.,Committee
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At the August 4, 2004, meeting of the SLMPD Coordina$,g Committ~e, the Excelsior City COuncil
forwar~ed a p~opos81 ito address concerns it has with the join.t powers agreement (JP A) for SLMPD.
ffigblights:i .
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. Excelsiotwould pay tlJ.e pro-rata share remaining'in its Con~bution to..receive "eDhanced"
(Level II) semges provided to the other me~ber cities; bUt it' wo:uld not amend its official
contribution for 2004. .' '. . ,..:... " ."
.' . A ~Blue Ribbon Panel" would ~. app~inted with two members from"each~member city, with ".
. no more than one COJ.lD.cilmem.b~appoijlted, and no mayor could be appofuted, A.mediator .....
"would work with the Panel. . ..... .' .... ! .' .
. Th~ Panel would ev~uate: :... .
a} potential c~jnflict resollition,mechanisnis'tobe pla,ee.d in the JPA;
b) governance 9fthe ~LMPD; . , :
c)- m~chapi~ for oversight and accountability of SLMPD; .-
d) the propriety of the cUrrent operating budget-funding fomula; and .
e) any.other issues any _party mayhave r~garding the long:-term vIabilitY of the j omt
'powers 'ar,rangemeIit _ '" .' . . " .
. ,.The Panel process would be cOnclud.ed by November _30,' 2004ari.d forwarded to the member .
cities. . . .-'
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The City ofExcel~ior asked that the' councils of the oth~r three'member cities re~iew and respond to
its proposal. .' '.-' r--
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CITY OF EXCELSIOR
339THIRD STREET
EXCELSIOR. MINNESOTA 55331
TEL: 952-474-5233
FAX: 952-474-6300
August 3, 2004
Coordinating Committee
South Lake Minnetonka Police Department
24150 Smith town Road
Shorewood, ~esota 55331
Re: Police Issues
Dear Committee Members:
Over thirty years ago, the four cities of the south Lake Minnetonka area chose to band
together to jointly provide police services to the South Lake community. As we begin to
contemplate an operating budget for the year 2005, the viability of that union is severely
threatened.. Moreover, the threat is urgent -- the citizens of our city have made it clear that they
will not tolerate another year of reduced service and the ever-widening gap between the service
received by Excelsior and th~ service received by the other cities is inconsistent with the JP A and
impossible to maintain. Accordingly, the time remRining to resolve our disputes is running short.
Believing that the SLMPD is worth preserving, we extend the following proposal to resolve our
disputes and restore the long-term viability of the SLMPD.
Our proposal provides a framework for negotiation of all issues relevant to the long-term
viability of the SLMPD. Under the proposal, the City of Excelsior would immediately pay the
SLMPD the remaining share of the $25,154 necessary to restore complete police service for the
remainder of 2004.1 In exchange for Excelsior's payment, the coordinating committee would
immediately provide Excelsior with the same level of service it has provided the other cities in
2004. In addition, all four member cities would agree to participate in a mediation process
through a Blue Ribbon Panel.
The Panel would identify and negotiate issues at the core of the long-term viability of the
JP A. It would have eight members - two appointed by each of the four cities who are members
of the JP A. Each member would be a resident of the community they represent and, in an effort
to bring fresh perspectives to the problem-solving process, no more than one of each city's
representatives would be a member of that city's council. No SLMPD police officers or
coordinating committee members would be appointed to the Panel.
The goal of the Panel would be to identify and resolve issues that threaten the long-term
viability of the current joint powers entity. To that end, the Panel would meet in closed session
1 The precise amount would be the portion of $25, 1 54 that equals the portion of the calendar year remaining at the
time service is restored.
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Coordinating Committee
August 3, 2003
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with a n;tediator. The mediator would be selected by the Panel and the cost of the mediator
would be shared by the four member cities. With the help of the mediator, the Panel would
evaluate (a) potential conflict resolution mechanisms that could be included in the JPA; (b)
governBnce of the joint powers entity; (c) mechanisms for oversight and accountability of the
department; (d) the propriety of the current operating budget funding formula; and (e) any other
issues it identifies as relevant to the long-term viability of the joint powers arrangement. The
goal of the Panel would be to reach consensus on a set of recommendations by November 30,
2004. The recommendations would be forwarded to the four cities in a report that could include,
if appropriate, recommended amendments to the current JP A or some other agreement between
the member cities that W9uld implement the Panel's recommendations. The Panel would have
no authority to adopt the proposals but would, instead, forward them to the four member cities
for consideration.
At this time, our proposal does not include approval of the 2005 operating budget or a
change to the 2004 operating budget ''baseline.'' We believe it is premature to approve the 2005
budget because it has not yet been finalized by the Coordinating Committee and we have not had
adequate time reviewing the preliminary proposal to make a substantive judgment about it.
Similarly, we are not yet prepared to adjust the 2004 operating budget ''baseline'' until we are
convinced that the long-term viability of the SLMPD is at least on its way to being restored.
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We make this proposal in good faith hoping that you will consider it in the same spirit.
Although it initially includes only small steps that allow the four cities to begin a real dialogue,
we believe it has the potential to save the union our cities have participated in for over thirty
years. We ask that you give it your most sincere consideration.
Sincerely,
Excelsior City Council
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Council Member Bob Bolles
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Co 11 Member Greg Miller
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H~4ut- 8/9/04 Ci~~~
. f1ttJ...i17 f'LO
The Southshore Center
Funding Sources
Senior Community Services
*Responsible for staffing, office support, telephone, mileage, office supplies, newsletter
and conferences. ($73,000 per year)
*Funds are from Southshore Seniors Fundraising, CBDG Funds and the five cities of
Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay.
The Friends of Southshore Center
*Responsible for the building, maintenance, insurance, utilities, custodian, etc. ($45,000
per year)
*Funds are from fundraising (annual appeal for "Be-A-Friend", wine tasting event, attic
sale and 52-Week Sweepstakes) and rental of building.
Southshore Seniors
*Responsible for building furnishings, programs, special events, $5,500 to Senior
Community Services per year. ($20,000 per year)
*Funds are raised through fundraising dinners, craft sales, bake sales, holiday cookie
sales, recycled cards, donations, holiday gift wrapping, booth a crazy days and apple days
and various fundraisers during the year
,. ~Aug, 5, 2004 8:24AM
Senior Community Services
No, 4186 p, 1
SENIOR COMMUNITY seRVICES. 2005 SOUTHSHORE PROGRAMS BUDGET
8ISI04 DRAFT
CE!NTER
EXPENSES COORDINATION TRANSPORTATION OlJTREACH TOTAL
Personnel
Center Director (Salary + Frlnae) 39,973 S9,973
Assistant COordinator (Salarv + FrinGe) 8,216 8,218
Rental Aaent (SalatY + Frinae) 5,240 5,240
Cook (Salary + Fringe) 8,298 8,298
Outreach Worker (Salary + Fringe) 9,424 9,424
Transportation Program Manager (Salary + Fringe) 10,714 10,714
Transportation Dispatcher (Salary + Frlnae) 11,604 11,804
Drivers {Salary + Fringe) 61,824 61,824
Sub-total Personnel 81,727 84,142 9,424 155,293
Professional Fees GS7 2, 769 3,426
Travel 801 2,685 3,486
Gas Cforvans) 16,500 16,500
Van Repairs Be Maintenance 7,000 7,000
EQuipment Maintenance 683 S6S
Phone 1,350 2.700 4,050
Supplies 303 890 1,19$
Printina 935 aoc 1.535
Postage 295 839 1,134
Confet'enoes/Training 426 2,S87 2,813
Space rental 0 0 0
Insurance 686 3,600 4,288
Admin SUDDOrt (BkkDrlRecptlOfflCe Mgr) 5.400 5.400
TOTAL EXPENSES $72,580 $124,775 $9,424 $2OI.m
REVENUES
Southshore Seniors Fundraising 5,500 5.500
sot.rthshore Cities Pooled COBG Funds 8.400 8.400
Deephaven 4,500 4,600
Excelsior 2,500 2.500
Greenwood 1.500 1,500
Shorewocd .8,500 6,500
Tonka Bay 1,500 1,500
MetrocorJtan Council 109,848 109.848
FarM & Ride Donations 4,200 4,200
Hennepin County 4,484- 4,484
TOTAl REVENUES $30,400 $113.846 $4.484 $148,730
EXCESS fOEFIClr*) ($42,180) ($10,929) ($4,940) ($58.049)
.It Senior Communlty Services tries to flll defioits by fundraising. unteStrict&d grants and United Way fundina