072604 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 26, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Garfunkel
Lizee
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Meeting, July 12, 2004 (Att. - Minutes)
B. City Council Regular Meeting, July 12, 2004 (Att.- Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda &. Adopt Resolutions
Therein:
NOTE: Gh1e the public an opportunity to request an item be removed/rom the
Consent Agenda. Col'l1l1lellts can be taken or questions asked/oUowing rel1lOl1al/rom
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Staffing - No action required
C. Authorize Expenditure of Funds - Water Service Installation (Att. - Public Works
Director's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. REPORTS AND PRESENTATIONS
6. PUBLIC HEARING
7 . PARKS - Report by Representative
A. Report on Park Commission Meeting Held July 13, 2004 (Att.- Draft Minutes)
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CITY COUNCIL AGENDA - JULY 26, 2004
PAGE20F2
8. PLANNING - Report by Representative
A. Approval of Preliminary Plat for Sleepy Hollow Woods (Att. - Planning Director's
memorandum, Draft Resolution)
Applicant:
Location:
Tradewinds Concepts, Inc.
5610 and 5650 Grant Lorenz Road
B. Approval ofPrreliminary Plat for Smith Manor Park (Att. - Planning Director's
memorandum)
Applicant:
Location:
Smith Partners, Inc.
5125 Suburban. Drive
C. Conditional Use Permit - Propane Refill Tank (Att. - Planning Director's memorandum)
Applicant:
Location:
Tonka Bayt
5680 County Road 19
9. GENERALlNEW BUSINESS
A. Authorize Services for Updates in the Human Resources System (Att. - City
Administrator's memorandum)
B. Excelsior Fire District 2005 Budget (Att. - City Administrator's memorandum)
C. Work Session Schedule for CIP, Budget (Att. - City Administrator's memorandum)
10. ENGlNEERINGIPUBLIC WORKS
A. Accept Feasibility Report for Woodhaven Well (Att. - Public Works Director's
memorandum)
11. STAFF AND COUNCIL REPORTS
A. Administrator &. Staff
1. County Road 19 Intersection
B. Mayor &. City Council
1. SLMPD 2005 Budget Proposals (Att. - City Administrator's memorandum)
12. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL MEETING
JULY 26, 2004
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
Name
Address
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June, 2000
Amended July, 2004
Woodhaven Well
Rehabilitation Project
WSB Project No. 1074-490
4150 Olson Memorial Highway, Suite 300
Minneapolis, MN 55422 (763) 541..4800
Prepared for:
CITY OF
SHOREWOOD
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
Prepared by:
~
WSB
& Associates, Inc.
,5'
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Technical Memorandum
To:
Larry Brown, City Engineer
City of Shorewood, Minnesota
From:
Bruce Cochran, P.E., WSB & Associates, Inc. . 'AI
David E. Hutton, P.E., WSB & Associates, IncY9 ~\;f
July 1, 2004
Date:
Re:
Amendment to Woodhaven Well Rehabilitation Project
WSB Project No. 1074-49
Introduction
Several years ago, the City of Shore wood identified the well that serves the Woodhaven
area and its associated equipment as being in need of substantial maintenance and
improvement. This particular well has a small service area within the City, and does not
provide adequate fire protection. Due to its high operation and maintenance costs, the City
desired to look at several alternatives.
WSB & Associates, Inc. prepared a feasibility report in 2000 that studied the condition of
the well, the pump house and pumping equipment and the adjoining water distribution
systems.
The original feasibility report identified four (4) potential alternatives for providing a
reliable source of potable water. Included in the alternatives was rehabilitation of the
existing pump, well house and associated equipment. While this alternative could provide
a reliable source of potable water for the 26 homes it serves, it would not be able to
provide adequate fire protection. For this reason, rehabilitation of the existing well and
pump equipment was discarded from consideration leaving three (3) potential watermain
alternatives that would eliminate this well. The three remaining alternatives are:
1. Connect to the City of Excelsior's water distribution system by crossing church
property (Option B in original feasibility report).
2. Connect to the City of Excelsior's water distribution system by following existing
right-of-way (Option C in original feasibility report).
3. Connect to the City ofChanhassen's water distribution system by following
existing right-of-way (Option D in original feasibility report).
The water distribution system of the City of Shore wood is not close enough to the
W oodhaven area to be considered a feasible alternative.
The original feasibility report evaluated a connection to the City of Chanhassen and found
that Chanhassen could not support any additional connections to their water supply from
areas outside of their City. The City of Shorewood may want to discuss this with the City
of Chanhassen again, since it has been several years and their position may have changed.
... I' St CI dEl 0 . rt 'ty E IF;\lf(rWlMI074-491070I04 Amendmelll to Feasiblity Memo.doc
iVllnneapO IS' . au ' qua ppo Unl mp Oyel
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Honorable Mayor and City Council
City of Shorewood
July 1, 2004
Page 2
Eliminating the possibility of a connection to Shorewood's own system and Chanhassen's
system leaves the City of Excelsior as the entity to provide potable water and fire
protection.
The original feasibility report indicated that connecting to Excelsior's system by crossing
the church property was the most cost effective alternative" primarily because the total
length ofwatermain is shorter than following the existing right-of-way on Apple Road.
But, the report did not quantify easement costs for each alternative.
Routing the proposed watermain across the church's property is only possible if the church
would agree to grant an easement for the watermain. Generally, there is monetary
consideration given in exchange for an easement. The estimated cost of easement needs to
be added to the original opinions of probably cost to make a true comparison.
Easement Costs
The original feasibility report identified the cost of the project to be $120,450 (2000) for
building the waterline across the Church's property and $174,425 (2000) for using the
existing right-of.:.way of Apple Road. These costs are not expected to change significantly
as they relate to each other, although they should be adjusted for inflationary purposes to
2004 dollars. The significant cost that needs to be quantified is the cost of the permanent
easement across private property.
Estimating Cost of the Permanent Easement
Land occupied by the church is currently not used for residential purposes. In non-
residential situations, and moderate to upscale neighborhoods such as the W oodhaven area,
experience has shown that easements can cost in the neighborhood of $3 to $5 per square
foot. With approximate length of the permanent easement being 812 feet and a constant
width of20 feet, the estimated cost of the easement is $56,840, using a cost of$3.50 per
square foot.
16240 square feet x $3.50/square foot = $56,840
The actual cost of easements can vary depending on the characteristics unique to each
piece of real estate. If the church was not interested in granting the easement and the
matter ended up going through the eminent domain process, the final cost could be
significantly higher than esthnated. According to federal law, the property owner must be
offered fair market value for the easement. Very rarely do negotiations for easements
settle for less than the initial offer. In addition to the cost of the easement, there are costs
associated with preparing the easement documents and negotiation (i.e. appraisals, legal
descriptions, drawings, document drafting and attorney's fees). These items can get
expensive anq add to the overall cost of the project.
Estimating Cost of Temporary Easements
The original feasibility report identified the need to obtain temporary easements if the
watermain is constructed in public right-of-way. To be consistent with the permanent
easement scenario, the cost of a temporary easement is estimated to be $5,000. Standard
F:\WPWIMI074-49\070I04 Amemimenllo Feasiblity Memo.doc
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Honorable Mayor and City Council
City of Shorewood
July 1, 2004
Page 3
practice is to obtain temporary easements for as little cost as possible. Temporary
easements are essentially a rental of real estate for the purpose of constructing the project
and expire at the conclusion of the project.
The comparisons of current costs are included in Appendix A. Factoring in a 3% inflation
rate compounded annually and adding costs for easements, ,the estimated project cost are
essentially the same for both options. Choosing a waterline routing for this project is not
determined by the costs that can be identified, but by unknown costs associated with
obtaining permanent easement( s).
Conclusion
The original feasibility report identified four potential alternatives to provide potable water
to the W oodhaven area of Shorewood. Through initial investigations, two of the
alternatives were eliminated. The remaining alternatives involve connection to the City of
Excelsior water distribution system. The original feasibility report then recommended
routing a watermain through property owned by a church. The recommendation was based
on a construction cost that could be quantified and an assumption that an easement could
be easily obtained.
This amendment to the feasibility report has investigated the same remaining alternatives
and gone further by adding the cost of the easements to the respective construction cost.
Considering inflation, easements, cost of construction and the unknown factors involved
with obtaining permanent easement(s) it is recommended that a watermain be constructed
from the City of Excelsior to the Woodhaven area of Shore wood in the existing public
rights-of-way of Bracketts Road, Apple Road, and Mill Street as identified as Option C in
the original feasibility report.
F:\WPW/MI074-49\070104 Amendmenllo Feasiblity Memo.doc
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Project Cost Comparison
Adjusting for inflation and accounting for easements
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Connect to Excelsior & Route behind Church
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OPTION B IN ORIGINAL FEASIBILIT REPORT
Opinion of Probable Project Costs
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WSB Project:
Project Location:
Project Nos:
Woodhaven Well Feasibility Study
City of Shore wood
WSB Project No. 1074.49
Feasibility Study
Prepared By: BDC
Checked By: DEB
Dm~ 07/08/04
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NET TOTAL PRESENT WORTH OF OPTION B(as descnbed in the original feasibility report, 2000 dollars)
(F/P,3%, 4) 3% interest compounded over 4 yrs
Adjusted Project cost (2004 dollars)
$ 120,450
x 1.1255
$ 135,566
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Estimated cost of easement(s) (2004 dollars)
Estimated cost of easement(s) preparation (2004 dollars)
$ 56,840
10,000
Temporary easements (2004 dollars)
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Total Estimated Project Cost (2004 dollars)
$ 202,406
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Connect to Excelsior & Route along Roadway
OPTION C IN ORIGINAL FEASIBILIT REPORT
Opinion of Probable Project Costs
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WSB Project:
Project Location:
Project Nos:
WoodhavenWell Feasibility Study
City of Shore wood
WSB Project No. 1074.49
Feasibility Study
Prepared By: BDC
Checked By: DEB
Dme: . 07/08/04
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NET TOTAL PRESENT WORTH OF OPTION C (as described in the original feasibility report, 2000 dollars)
(F/P,3o/o, 4) 3% interest compounded over 4 yrs
Adjusted Project cost (2004 dollars)
S 174,425
x 1.1255
$ 196,315
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Estimated cost of easement(s) (2004 dollars)
Estimated cost of easement(s) preparation (2004 dollars)
1,000
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Temporary easements (2004 dollars)
5,000.00
Total Estimated Project Cost (2004 dollars)
S 202,315
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Inflation and Easements
Page 1
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Figure 5 - Option A - Rehabilitation of Existing Well & Well House
1I I !Rm.WiMlt~
Opinion of Probable Project Costs
_ ~ Ir~
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~.11 !!
WSB Project:
Project Location:
Project Nos:
Woodhaven Well Feasibility Study
City ofShorewood
WSB Project No. 1074.49
Feasibility Study
Checked By:
Date: 08/0 1/00
. Cost Opinion
Line Item E.i1mated Unit Estimated
No. Number Descrintion Unit Ouantitv Price Cost
1 REHABILITATE PRESSURE TANK LUMPSUM 1.00 $5,000.00 $5.000.00
2 INSTALL TEMPORARY SUBMERSIBLE PUMP LUMPSUM 1.00 $15,000.00 $15.000.00
3 REPAIR SETTLEMENT UNDER FLOOR LUMPSUM 1.00 $12,000.00 $1~,OOO.OO
4 REPLACE! UPGRADE CONTROLS LUMPSUM 1.00 $15,000.00 $15,000.00
5 REPLACE DOORS LUMPSUM 1.00 $3,000.00 $3.000.00
6 REPAIR & REPAINT SIDING LUMPSUM 1.00 $15,000.00 $15,000.00
7 REMOVE & REPLACE DRlVEWA Y LUMPSUM 1.00 $3.000.00 $3,000.00
8 REPAINT BUILDING INTERIOR LUMPSUM 1.00 $8.000.00 $8,000.00
9 REPLACE ROOF. LUMPSUM 1.00 $4,000.00 $4.000.00
SUB-TOTAL CONSTRUcnON $80,000.00
CONTINGENCIES (10'10) $8,000.00
LEGAL, ENGINEERING, ADMINISTRATIVE, AND FISCAL (25%) $20 000.00
PROBABLE TOTAL PROJECT COST $108.000.00
20 YEAR PRESENT WORTH ANALYSIS
FUTURE COST FACTOR
PROJECfED
FUTURE PRESENT
DATE WORK CONSTRUcnON WORTH
IS REQUIRED COST FACTOR PRESENT WORTH
(p1F ,5%.N)
1997 13,000.00 0.00000
2007 17,500.00 0.71069 12,400
2000 24,000.00 1.00000 24,000
2010 32,300.00 0.61392 19.800
2000 84,000.00 1.0??oo 84,000
$ 140,200
PRESENT
WORTH PRESENT
ANNUAL COST FACTOR WORTH
(p/A,5 %,20)
500.00 12.4620 6,200
500.00 12.4620 6,200
500.00 12.4620 6,200
150.00 12.4620 1,900
$ 20,500
S 160,700
MAINTENANCE WORK
PULL WELL AND INSPECTI REPAIR
1.3439 (F1P,3%,10) PULL WELL AND INSPECTI REPAIR ( 10YEARUFE)
GENERAL BUILDING MAINTENANCE (ITEM 6 &7)
1.3439 (FIP,3%,10) GENERAL BUILDING MAINTENANCE (ITEM 6 & 7, 10 YR UFE)
ADDITIONAL BUILDING IMPROVEMENTS (ITEMS 1-5, 8 & 9)
SUB-TOTAL MAINTENANCE COSTS
ANNUAL OPERATION AND MAINTENANCE COSTS
CHEMICAL FEED EQUIPMENT MAINTENANCE
CHEMICAL COST
DIALER OPERATION
POWER COSTS
SUB-TOTAL ANNUAL COSTS
NET TOTAL PRESENT WORm OF OPI'ION A
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Figure 6 - Option B - Connect to Excelsior & Route behind Church
_ ~""!ilU_
WSB Project:
Project Location:
Project Nos:
Opinion of Probable Project Costs
""""" " : L nOCJlllfl1tilIH:fll$lTllliJiITflfll:!1L .__.. i . .1~Imj!f:W.[Ij_IR1$illlil:Jil "lTr~~$
Woodhaven Well Feasibility Study
City of Shorewood
WSB Project No. 1074.49
Feasibility Sludy
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Checked By:
Date: 08101/00
. Cost Opinion
Line Item Esitmated Unit Estimated
No. Number Descrintion Unit Quantitv Price Cost
1 2021.501 MOBILIZATION (2% MAX) LUMPSUM 1.00 $5,000.00 $5,000.00
2 2104.501 REMOVE CURB AND GUTTER UNFT 100.00 $3.00 $300.00
3 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 100.00 S1.50 $150.00
4 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQYD 1,200.00 S1.50 $1,800.00
5 CLEAR AND GRUB TREES EACH 5.00 $500.00 $2,500.00
6 2104.513 SA WING BIT PAVEMENT (FUll. DEPTH) LIN FT 100.00 $3.00 $300.00
7 BITUMINOUS BASE AND WEAR COURSE TON 15.00 $30.00 $450.00
8" BITUMINOUS DRIVEWAY PAVEMENT TON 300.00 $35.00 $10,500.00
9 CLASS 5 AGGREGATE BASE (100 % CRUSHED) TON 650.00 $8.00 $5,200.00
10 SEAL COAT DRIVEWAY SQYD 1,500.00 SI.OO SI,500.00
11 SAND BORROW MATERIAL CUYD 100.00 $6.00 $600.00
12 GEOTEXTILE FABRIC SY 100.00 $1.50 $150.00
13 8" X 8" WET TAP WITIlVALVE EACH 1.00 $1,500.00 $1,500.00
14 CUT IN 6" X 6" TEE EACH 1.00 $600.00 $600.00
15 6" GATE VALE EACH 1.00 $800.00 $800.00
16 8" GATE VALVE EACH 1.00 $1,000.00 $1,000.00
17 6" DIP CL 52 WATERMAIN UNFT 20.00 $20.00 $400.00
18 8" DIP CL 52 WATERMAIN UNFT 850.00 $24.00 $20,400.00
19 HYDRANT EACH 1.00 $2,000.00 $2,000.00
20 FITTINGS POUND 1,200.00 $1.50 $1,800.00
21 2503.603 JACKJ BORE 14" STEEL CASING PIPE LIN FT 70.00 $120.00 $8,400.00
22 2531.50 I CONCRETE CURB & GUTTER UNFT 100.00 $10.00 $1,000.00
23 2563.601 TRAFFIC CONTROL LUMPSUM 1.00 SS,OOO.OO $5,000.00
24 REPLACEMENT TREES EACH 5.00 SSOO.OO $2,500.00
25 2575.505 SODDING TYPE LAWN SQYD 3,200.00 $3.00 $9,600.00
SUB-TOTAL CONSTRUCTION $83,450.00
C.ONTINGENCIES (10'10) $8,300.00
LEGAL. ENGINEERING, ADMlNISTRATIVE, AND FISCAL (25%) $20,900.00
PROBABLE TOTAL PROJECT COST $112,650.00
20 YEAR PRESENT WORTH ANALYSIS
FUTURE COST FAcrOR MISCELLANEOUS COSTS
PROJECTED
FUTURE
DATE WORK CONSTRUcnON
IS REQUIRED COST
PRESENT
WORTH
FACTOR PRESENT WORTH
(p1F,5%,NJ
1.00000 7,800
CITY OF EXCELSIOR CONNEcnON CHARGES ($300 I UNIT)
2000
7,800.00
SUB-TOTAL MISCELLANEOUS COSTS
$ 7,800
ADDITIONAL ANNUAL OPERATION AND MAINTENANCE COSTS
PRESENT
WORTH PRESENT
ANNUAL COST FACTOR WORTH
(PIA,5 0/0,20)
12.4620
NONE - OPERATION COSTS ARE SIMILAR TO REMAINDER OF
SYSTEM WHE11fER CONNECTED TO EXCELSIOR OR TO
WooDHA VEN WELL SYSTEM.
SUB-TOTAL ANNUAL COSTS
$
NET TOTAL PRESENT WORTH OF OPTION B
$
120,450
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Figure 7 - Option C - Connect to Excelsior & Route along Roadway
Opinion of Probable Project Costs
1I~-'W"--~ElIg; __I r _ ..1 iJ II!If..1JCllil.X.., ~LlIlITJ!f'-
WSB Project: Woodhaven Well Feasibility Study
Project Location: City of Shorewood
Project Nos: WSB Project No. 1074.49
FeaSIbility Study
'i:!~~ ,'- >Yfl--'n=':&Uii~DI
Checked By:
Date: 08/01100
- Cost OPinion
Line Item Esitmated Unit Estimated
No. Number Descriution Unit Quantity Price Cost
1 2021.501 MOBILIZATION (2% MAX) LUMPSUM 1.00 $5,000.00 S5,OOO.00
2 2104.501 REMOVE CURB AND GUTTER LIN FT 650.00 $2.50 SI,625.00
3 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 1,300.00 S1.00 SI,3oo.oo
4 2104.505 REMOVE BITUMINOUS DRIVEWAY PA VEMENr SQYD 200.00 $3.00 S600.OO
5 CLEAR AND GRUB TREES EACH 15.00 $500.00 S7,500.00
6 2104.513 SA WING BIT PAVEMENT (FUll. DEPTH) UN FT 1,100.00 S3.OO $3,300.00
7 BITUMINOUS BASE AND WEAR COURSE TON 400.00 $30.00 SI2,000.00
S BITUMINOUS DRIVEWAY PAVEMENT TON 40.00 $35.00 SI,4oo.00
9 CLASS 5 AGGREGATE BASE (100 % CRUSHED) TON 900.00 S8.00 S7,2OO.00
10 SEAL COAT DRIVEWAY SQYD 0.00 S1.00 SO.OO
11 SAND BORROW MATERIAL CUYD 1,000.00 $6.00 $6,000.00
12 GEOTEXTILE FABRIC SY 1,300.00 S1.00 SI,3oo.00
13 S" X 8" WET TAP WITH VALVE EACH 1.00 SI,500.oo SI,5oo.oo
14 CUT IN 6" X 6" TEE EACH 1.00 $600.00 $600.00
15 6" GATE VALE EACH 1.00 $SOO.OO $800.00
16 8" GATE VALVE EACH 1.00 $1,000.00 SI,OOO.OO
17 6" DIP CL 52 W ATERMAIN LIN FT 30.00 $20.00 $600.00
IS 8" DIP CL 52 W ATERMAIN UN FT 1,200.00 $24.00 $28,SOO.00
19 HYDRANT EACH 1.00 S2,000.00 S2,OOO.OO
20 FITTINGS POUND 2,000.00 SI.50 S3,OOO.00
21 2503.603 JACK! BORE 14" STEEL CASING PIPE UN FT 70.00 $120.00 $8,400.00
22 2531.501 CONCRETE CURB & GUTTER LIN FT 650.00 S10.OO $6,500.00
23 2563.601 TRAFFIC CONTROL LUMPSUM 1.00 $5,000.00 $5,000.00
. 24 REPLACEMENr TREES EACH 15.00 $500.00 S7,5OO.OO
25 2575.505 SODDING TYPE LAWN SQYD 3,500.00 S3.OO SI0,500.00
SUB-TOTAL CONSTRUCTION $123,425.00
CONTINGENCIES (10%) S12,300.OO
LEGAL. ENGINEERING. ADMINISTRATIVE, AND FISCAL (25%) S30,900.oo
PROBABLE TOTAL PROJECT COST $166,625.00
20 YEAR PRESENT WORTH ANALYSIS
FUTURE COST FActOR MISCELLANEOUS COSTS
PROJECTED
FIJTURE
DATE WORK" CONSTRUCTION
IS REQUIRED COST
PRESENT
WORTH
FACTOR PRESENT WORTH
(p1F ,5%,N)
1.00000 7,SOO
CITY OF EXCELSIOR CONNECTION CHARGES ( $300 I UNIT)
2000
7,800.00
SUB-TOTAL MISCELLANEOUS COSTS
7,Soo
ADDmONAL ANNUAL OPERATION AND MAINTENANCE COSTS
PRESENT
WORTH
ANNUAL COST FACTOR
'-'/A,5 %,20)
12.4620
PRESENT
WORTH
NONE - OPERATION COSTS ARE SIMILAR TO REMAINDER OF
SYSTEM WHETHER CONNECTED TO EXCELSIOR OR TO
WOODHAVEN WELL SYSTEM.
SUB-TOTAL ANNUAL COSTS
$
NET TOTAL PRESENT WORTH OF OPTION C
s
174,425
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FEASIBILITY STUDY
FOR
WOODHA VENAREA WATER
SUPPLY OPTIONS
CITY OF SHOREWOOD
AUGUST, 2000
Prepared by
WSB & Associates, Inc.
8441 Wayzata Blvd., Suite 350
Minneapolis, MN 55426
WSB Project No. 1074-49
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CERTIFICATION
I hereby certify that this plan, specification or report was prepared by me or under
my direct supervision and that I am a duly registered professional engineer under
thelaWSOftheS~ ~~
David E. Hutton, P.E.
Date: July 21,2000
Lic. No. 19133
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1.
EXECUTIVE SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE 1
2.
INTRODUCTION ................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE 1
3.
GENERAL BACKGROUND ....................................... PAGE 1
3.1 PROJECT HISTORY .................................. PAGE 1
3.2 EXISTING CONDITIONS .............................. PAGE 2
4.
PROPOSED IMPROVEMENTS . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE 2
4.1 GENERAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE 2
4.2 OPTION A - REHABILITATION OF EXISTING FACILITIES
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE 3
4.3 OPTION B - CONNECT TO EXCELSIOR SYSTEM ACROSS CHURCH
PROPERTy.......................................... PAGE 4
4.4 OPTION C - CONNECT TO EXCELSIOR SYSTEM AND FOLLOW
ROADWAy.......................................... PAGE 4
4.5 PERMITS AND EASEMENTS ......................... . PAGE 5
5.
FINANCIAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE 5
5.1 PRESENT WORTH ANALYSIS ......................... PAGE 5
5.2 FUNDING........................................... PAGE 6
6.
PRELIMINARY SCHEDULE ...................... . . . . . . . . . . . . . . . . PAGE 7
7.
FEASIBILITY AND RECOMMENDATIONS ........................ PAGE 7
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1. EXECUTIVE SUMMARY
The W oodhaven well and well house are over 20 years old and in need of approximately
$71,600 of maintenance and improvement work to return the system to a reasonable level of
service. This improvement cost in conjunction with the annual operation and maintenance
costs, the small service population, the lack of reasonable fire protection, and the close
proximity of a municipal water line the City of Excelsior, present the opportunity for the City
of Shore wood to consider alternate methods of providing, water service to the area.
This study evaluates the well improvements as well as two alternative routes for extending
water service from the City of Excelsior to the W oodhaven area. A present worth analysis
identified Option B, connecting to the City of Excelsior across the church property, as the
least costly option over the long term. The anticipated total project cost of Option B is
$120,450, without easement costs. The cost of an easement across the church property
should be established through negotiation and included in the cost considerations.
2. INTRODUCTION
The purpose of this study is to consider options for providing water service to the
W oodhaven Area in the City of Shorewood.
The area is currently served by a small individual well and pressure tank system. The
existing pressure tank, well controls, and well house, are in need of repair and before any
significant expenditure for improvements, the City Council wants to consider other options
for providing the necessary water service.
The scope of this study is limited to the W oodhaven well service area and the immediate
vicinity.
3. GENERAL BACKGROUND
3.1 PROJECT HISTORY
The W oodhaven well was installed in 1979 to serve about 26 homes located along
Apple Road, Stratford Place, and Bracketts Road. In 1979, this area was relatively
remote and could not be reasonably served by an extension of other municipal water
lines. However, since 1979 the cities ofChanhassen and Excelsior have extended
municipal water mains to the fringes of the Woodhaven well service area.
In the past few years, the maintenance costs for the well and well house have
increased to the point that it is appropriate to consider alternate methods of providing
water service to this area.
WSB PROJECT NO. 1074-49
FEASIBILITY STUDY
PAGE 1
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3.2 EXISTING CONDITIONS
The Woodhaven well and well house are located at 6140 Apple Road in the City of
Shorewood. The existing well was constructed in 1979 and it has an 8-inch diameter
casing, approximately480- feet deep. The well pump operates at a flow rate of about
100 gallons per minute (gpm) and serves about 26 homes. The system includes a
hydropneumatic tank that provides a very limited amount of water storage. These
tanks are provided to maintain a consistent pressure in the system but they are not
large enough to provide any significant fire protection. The average daily water
usage from this well is about 8,500 gallons per day (gpd).
The well pump was removed from the casing and inspected in 1997. This inspection
indicated that the well pump was in fair condition. On August 8, 2000 the well pump
was removed because of excessive noise and leaking. The line shaft and bearings
were found to be in poor condition, and the bowls are anticipated to also be in poor
condition. A submersible pump was installed as an emergency repair to return the
system to operation. The condition ofthe well casing pipe is unknown at this time,
however the floor of the well house building has settled significantly and there may
be some damage to the well casing.
City maintenance staffreport some problems with maintaining the pump controls, but
generally they have been able to find spare parts or utilize modified parts.
The hydropneumatic tank is about twenty years old and in poor condition. The
exterior surface is heavily corroded and the tank has leaked in the past. The leaks
have been patched but both the interior and exterior surfaces need additional repairs
and recoating.
At the well house, chlorine is injected into the water system for disinfection, and
fluorinejs injected to reduce the incidence of dental caries. The chemicals are
supplied in liquid form and injected with a relatively simple metering pump system.
4. PROPOSED IMPROVEMENTS
4.1 GENERAL
The following options were considered for providing water service to the W oodhaven
well service area:
a) Rehabilitate the existing well house and well.
b) Connect to the city of Excelsior' s system by extending a new main across the
church property and connect to the W oodhaven well system on Bracketts
Road.
WSB PROJECT NO. 1074-49
FEASIBILITY STUDY
PAGE 2
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c) Connect to the City of Excelsior's system by extending a new main on Mill
Street and Apple Road to the W oodhaven well system.
d) Connect to the City of Chanhassen' s system by extending a new main south
west along Apple Road to the W oodhaven well system.
Before detailed consideration of th~ "interconnect" options, the respective
communities were contacted to determine the initial feasibility of this type of
connection. The City of Excelsior indicated that they could supply water to the area
if requested under the current agreements. The City of Chanhassen indicated that
they already have as many connections as they can reasonable supply. Therefore, any
extension into another community would not be supported at the present time.
Based on these initial inquiries, Option D was eliminated from additional
consideration.
4.2 OPTION A - REHABILITATION OF EXISTING FACILITIES
The existing well and well house has provided good service for the community for
over 20 years, however, repairs and maintenance are required to return the facility to
good condition. With repairs, the system can continue to provide potable water
supply and minimal water storage but the storage is not adequate to provide
reasonable fire protection.
The existing building appears to be structurally sound but the doors are corroded, the
siding is damaged, the shingles need repairs, the interior painting is in poor condition,
settlement of the floor has been identified, and the driveway is badly broken up. A
photograph of the building and the street location map is provided in Figure 2.
The well pump was inspected in 1997 and found to be in relatively good condition,
but it has recently failed and must be replaced or rehabilitated. Inspections of this
type should be completed about every 10 years to maximize the life ofthe equipment
and minimize emergency repairs.
The well controls have been maintained but they are old and it has been difficult to
find replacement parts and keep them operating. A new motor control center and
pump control panel is required to update the system for long term service.
The existing pressure tank is operating but there have been some leaks and it is in
need of extensive cleaning and recoating on the inside and outside.
The anticipated costs for the proposed improvements are $108,000 as detailed in
Figure 5 included in Appendix A.
WSB PROJECT NO. 1074-49
FEASIBILITY STUDY
PAGE 3
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4.3 OPTION B - CONNECT TO EXCELSIOR SYSTEM ACROSS CHURCH PROPERTY
In this option a new 8-inch diameter ductile iron pipe watermain would be extended
from the end ofthe City of Excelsior system on Mill Road to the Woodhaven well
service area on Bracketts Road. The proposed routing is shown on Figure 3.
The connection to the Excelsior System would be made near the hydrant on the north
side of Mill Street across from the church parking lot. A casing pipe would be
'jacked" or "bored" under Mill Street so the street surface can be maintained and
interruption of traffic would be minimized. The watermain pipe would be installed
inside the casing pipe and then continue east on Mill Street inside the church parking
lot area to protect the existing boulevard trees. At the east side of the church building
the waterman will turn southwest to follow the existing driveway. At the end of the
driveway a new hydrant will be installed to provide additional fire protection for the
church and provide a flushing point for the new watermain. From the driveway the
watermain would continue along the property line in a southwesterly direction, across
Bracketts Road where it will intersect the existing watermain from the W oodhaven
well.
Valves will be provided at each end of the new watermain to isolate the segment and
accommodate the construction.
Construction of this option will requre negotiation of an easement from the church.
The anticipated construction cost for this option is $112,650 as detailed in Figure 6
in Appendix A. In addition to the construction costs, the City of Shore wood will be
responsible for a one-time connection fee of$300 per unit that is charged by the City
of Excelsior. There are 26 units for a total connection fee of $7,800, bringing the
anticipated total cost for this option to $120,450.
4.4 OPTION C - CONNECT TO EXCELSIOR SYSTEM AND FOLLOW ROADW A Y
In this option the proposed 8-inch forcemain would be connected to the Excelsior
system at the same location, but it will be extended along the south boulevard of Mill
Street and then along the west side of Apple Road to Bracketts Road. The proposed
routing is shown in Figure 4.
The watermain will be extended under Mill Street as discussed in Option B, but then
it will be installed along the south boulevard to minimize encroachment onto private
property. At Apple Road the watermain will be installed under the west traffic lane
but traffic can be maintained in the east lane.
.;.
WSB PROJECT NO. 1074-49
FEASIBILITY STUDY
PAGE 4
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The connection to the W oodhaven well system will be made at the east end of
Bracketts Road at the intersection with Apple Road.
The proposed routing along the boulevard will reduce the encroachment on private
property, but there will be many trees removed and possibly some temporary
easements to allow construction.
The anticipated constrution cost for this option is $166,625 as presented in Figure 7
in Appendix A. Again, the same connection fee 0($7,800 would apply as discussed
for Option 2, bringing the anticipated total cost of this option to $174,425.
4.5 PERMITS AND EASEMENTS
All of the options will require a watermain extension permit from the Minnesota
Department of Health, and a utility crossing permit from the Hennepin County
Highway Department.
Option B will require an easement across the church property.
Option C will require some temporary easements along Mill Street and Apple Road
but no permanent easements will be required since the pipe can be installed in the
existing right-of-way.
5. FINANCIAL
5.1 PRESENT WORTH ANALYSIS-
The project proposed in Option A includes initial construction work, future
maintenance work, and annual operation and maintenance (0 & M) costs. Options
B and C. require initial construction and connection costs, but no additional unique
operation and maintenance costs. Due to the different aspects of the two options, a
simple comparison of the construction costs does not provide a good indication ofthe
long term costs involved. One method of reasonably comparing the costs of three
different options is to use a present worth analysis. This analysis does not take into
account the improved fire fighting capabilities provided by Options B and C
compared to Option A.
In this method, future costs are converted to present costs using assumed interest
rates and inflation factors. The result of the individual calculation represents the
amount of money you would invest today to have sufficient funds to pay for the
future work.
WSB PROJECT NO. 1074-49
FEASIBILITY STUDY
PAGE 5
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For this analysis a 20 year period was used with an inflation rate of3% for the capital
maintenance costs and a 5% interest rate was used for money invested for future
expenditures. The present worth of the annual 0 & M costs was calculated with a
3 % factor for the 20 year period. In general, the proposed building improvements are
anticipated to provide 20 years of service, however, some additional maintenance
such as exterior re-painting and driveway repairs are anticipated in about 10 years.
The present worth analysis, based on these assumptions, isinc1uded in Figure 5.
The present worth comparison of the three options is summarized as follows:
Option A Rehabilitate existing well/well house $ 160,700
Option B Connect to Excelsior across church property $ 120,450
Option C Connect to Excelsior along roadway $ 174,425
From this analysis it appears that the Option B provides the least long term cost,
however, the easement costs should be factored into the final analysis, and the benefit
of increased fire protection should be considered.
5.2 FUNDING
It is anticipated that the proposed project will be funded through the existing water
system budget.
Assessments may be considered for a portion ofthe cost but since all of the existing
properties are serviced by the water system, it may be difficult to document any
significant "benefit", Street construction will be limited to one traffic lane, and the
majority of the work will be in the city of Excelsior so any potential assessment for
street improvement would be minimal.
At this time it is anticipated that there will be no assessment income to offset the
expense of the proposed project.
WSB PROJECT NO. 1074-49
FEASIBILITY STUDY
PAGE 6
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6. PRELIMINARY SCHEDULE
In consideration of the effort involved with the proposed project and development of the
easement documents we would anticipate completion of the work under the following
preliminary schedule:
City Council review Feasibility Study
City Council approve Feasibility Study and authorize
easement negotiations
August 14, 2000
August 28, 2000
Obtain easement and authorize preparation of plans and
specifications
November 13, 2000
Approve plans and specifications for bidding.
Advertise for bids
Open bids
January 22,2001
January 26, 2001
February 22,2001
February 26, 2001
March 19,2001
April 2, 2001
May 1,2001
Award contract
Initiate construction
Complete construction
Complete site restoration
7. FEASIBILITY AND RECOMMENDATIONS
The present worth analysis indicated that the extension of a new watermain (Option B) from
the City of Excelsior is the most prudent option in consideration of the long term operating
costs of maintaining the existing small well. This option will also improve the water supply
available in the area during emergency conditions. This proposed proj ect is feasible and cost
effective from the engineering perspective.
Based on the analysis in this study we recommend that the City Council proceed with
negotiations for easements across the church property and initiate preparation of plans and
specifications for Option B after the easements are obtained.
WSB PROJECT NO. 107449
FEASIBILITY STUDY
PAGE 7
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Figure 5 - Option A - Rehabilitation of Existing Well & Well House
_. II" lJIIt~JJiL1iJiI!l!il
,,"-"~
Opinion of Probable Project Costs
I' 'h ~IIJ !lImn _ _
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WSB Project:
Project Location:
Project Nos:
Woodhaven Well Feasibility Study
City of Shorewood
WSB Project No.1 074.49
Feasibility Study
Checked By:
Date: 08/01100
I
I
Cost Opinion
Line Item Esitmated Unit Estimated
No. Number Descrintion Unit OuantilY Price Cost
I REHABILITATE PRESSURE TANK LUMPSUM 1.00 S5,000.00 S5,000.0<
2 INSTALL TEMPORARY SUBMERSIBLE PUMP LUMPSUM 1.00 $15,000.00 S I 5,000.0<
3 REPAIR SETTLEMENT UNDER FLOOR LUMPSUM 1.00 SI2,000.00 $12,000.0<
4 REPLACE! UPGRADE CONTROLS LUMPSUM 1.00 SI5,000.00 $15,000.00
5 REPLACE DOORS LUMPSUM 1.00 S3,000.00 S3,000.00
6 REPAIR & REPAINT SIDING LUMPSUM 1.00 $15,000.00 SI5,000.00
7 REMOVE & REPLACE DRIVEWAY LUMPSUM 1.00 $3,000.00 $3,000.0<
8 REPAINT BUILDING INTERIOR LUMPSUM 1.00 $8,000.00 S8,000.0<
9 REPLACE ROOF LUMPSUM 1.00 $4,000.00 S4,000.0<
SUB-TOTAL CONSTRUCTION S80,OOO.00
CONTINGENCIES (10";") S8,OOO.00
LEGAL, ENGINEERING, ADMINISTRATIVE, AND FISCAL (25% S20,OOO.00
PROBABLE TOTAL PROJECT COST $108,000.00
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20 YEAR PRESENT WORTH ANALYSIS
FUTURE COST FACTOR
MAINTENANCE WORK
PROJECTED
FUTURE
DATE WORK CONSTRUCTION
IS REQUIRED COST
PRESENT WORTH
I
1.3439 (FIP,3%,10)
PULL WELL AND INSPECTI REPAIR
PULL WELL AND INSPECTI REPAIR ( 10 YEAR UFE)
GENERAL BUILDING MAINTENANCE (ITEM 6 &7)
GENERAL BUILDING MAINTENANCE (ITEM 6 & 7, 10 YR UFE)
ADDITIONAL BUILDING IMPROVEMENTS (ITEMS 1-5,8 & 9)
1997 13,000.00
2007 17,500.00
2000 24,000.00
2010 32,300.00
2000 84,000.00
PRESENT
WORTH
FACTOR
(PIF,5%,Nl
0.00000
0.71069
1.00000
0.61392
1.00000
12,400
24,000
19,800
84,000
1.3439 (FIP,3%,IO)
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SUB-TOTAL MAINTENANCE COSTS
140,200
I
500.00
500.00
500.00
150.00
PRESENT
WORTH
FACTOR
(P/A,5 %,20)
12.4620
12.4620
12.4620
12.4620
PRESENT
WORTH
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ANNUAL OPERATION AND MAINTENANCE COSTS
ANNUAL COST
CHEMICAL FEED EQUIPMENT MAINTENANCE
CHEMICAL COST
DIALER OPERATION
POWER COSTS
6,200
6,200
6,200
1,900
SUB-TOTAL ANNUAL COSTS
20,500
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NET TOTAL PRESENT WORTH OF OPTION A
$
160,700
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Feas cost opinion.xls
Page 1
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Figure 6 - Option B - Connect to Excelsior & Route behind Church
I
Opinion of Probable Project Costs
I_JliIL_ ._"._.11 ~,~ ~I l.~~ _ ~
WSB Project: Woodhaven Well Feasibility Study
Project Location: City of Shorewood
Project Nos: WSB Project No. 1074.49
Feasibility Study
Checked By:
Date: 08/01100
I
I
Cost Opinion
Line Item Esitmated Unit Estimated
No. Number DescriDtion Unit Onantitv Price Cost
I 2021.50 I MOBILIZATION (2% MAX) LUMPSUM 1.00 SS,OOO.OO SS,OOO.O<
2 2104.501 REMOVE CURB AND GUTTER LIN FT 100.00 S3.00 S300.0(
3 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 100.00 S1.50 Sls0.0(
4 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQYD 1,200.00 Sl.sO SI,800.0<
5 CLEAR AND GRUB TREES EACH 5.00 S500.00 S2,500.0(
6 2104.513 SA WING BIT PAVEMENT (FULL DEPTH) LIN FT 100.00 S3.00 S300.0(
7 BITUMINOUS BASE AND WEAR COURSE TON 15.00 $30.00 $450.0(
8 BITUMINOUS DRIVEWAY PAVEMENT TON 300.00 $35.00 $10,500.0(
9 CLASS 5 AGGREGATE BASE (100 % CRUSHED) TON 650.00 S8.00 Ss,200.0(
10 SEAL COAT DRIVEWAY SQYD 1,500.00 SI.OO SI,sOO.O(
11 SAND BORROW MATERIAL CUYD 100.00 S6.00 S600.0(
12 GEOTEXTILE FABRIC SY 100.00 SI.50 SlsO.O<
13 8" X 8" WET TAP WITH VALVE EACH 1.00 $1 ,500.00 $1,SOO.O(
14 CUT IN 6" X 6" TEE EACH 1.00 S600.00 S600.0(
15 6"GATEVALE EACH 1.00 S800.00 S800.0<
16 8" GATE VALVE EACH 1.00 $1,000.00 $1,000.0(
17 6" DIP CL52 WATERMAIN LIN FT 20.00 S20.00 S400.0(
18 8" DIP CL 52 WATERMAIN UNFT 850.00 S24.00 S20,400.0(
19 HYDRANT EACH 1.00 S2,000.00 S2,000.0
20 FITTINGS POUND 1,200.00 S1.50 SI,800.0<
21 2503.603 JACK! BORE 14" STEEL CASING PIPE LIN FT 70.00 S120.00 S8,400.0<
22 2531.50 I CONCRETE CURB &.GUTTER LIN FT 100.00 SIO.OO SI,OOO.OO
23 2563.601 TRAFFIC CONTROL LUMPSUM 1.00 Ss,OOO.OO Ss,ooo.OO
24 REPLACEMENT TREES EACH 5.00 S500.00 $2,500.00
25 2575.505 SODDING TYPE LAWN SQYD 3,200.00 $3.00 S9,600.oo
SUB-TOTAL CONSTRUCTION S83,4s0.oo
CONTINGENCIES (10%) S8,300.00
LEGAL, ENGINEERING, ADMINISTRATIVE, AND FISCAL 125%) S20 900.00
PROBABLE TOTAL PROJECT COST $112,650.00
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20 YEAR PRESENT WORTH ANALYSIS
I
FUTURE COST FACTOR MISCELLANEOUS COSTS
PROJECTED
FUTURE
DATE WORK CONSTRUCTION
IS REQUIRED COST
2000
PRESENT
WORTH
FACTOR PRESENT WORTH
(p1F,s%,N)
1.00000 7,800
I
CITY OF EXCELSIOR CONNECTION CHARGES ( S300 I UNIT)
7,800.00
SUB-TOTAL ANNUAL COSTS
S 7,800
PRESENT
WORTH PRESENT
ANNUAL COST FACTOR WORTH
(PIA,S %,20)
12.4620
S
$ 120,450
SUB-TOTAL MISCELLANEOUS COSTS
I
ADDITIONAL ANNUAL OPERATION AND MAINTENANCE COSTS
I
NONE - OPERATION COSTS ARE SIMILAR TO REMAINDER OF
SYSTEM WHETHER CONNECTED TO EXCELSIOR OR TO
WOODHAVEN WELL SYSTEM.
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NET TOTAL PRESENT WORTH OF OPTION B
I
Feas cost opinion.xls
Page 2
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Figure 7 - Option C - Connect to Excelsior & Route along Roadway
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IIr_~1
WSB Project:
Project Location:
Project Nos:
r
Opinion of Probable Project Costs
~ .B'I II
-
1111
I
Woodhaven Well Feasibility Study
City of Shorewood
WSB Project No. 1074.49
Feasibility Study
Checked By:
Date: 08/01/00
I
- Cost Opinion
Line Item Esitmated Unit Eatimated
No. Number Descriotion Unit Ouantitv Price Cost
1 2021.501 MOBILIZATION (2% MAX) LUMPSUM 1.00 S5,000.00 S5,000.00
2 2\04.501 REMOVE CURB AND GUTTER LIN Ff 650.00 S2.50 SI,625.00
3 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 1,300.00 S1.00 SI,3oo.00
4 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQYD 200.00 S3.OO S600.oo
5 CLEAR AND GRUB TREES EACH 15.00 S500.00 S7,5oo.oo
6 2\04.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN Ff 1,100.00 S3.oo S3,3oo.oo
7 BITUMINOUS BASE AND WEAR COURSE TON 400.00 S30.00 S12,ooo.00
8 BITUMINOUS DRIVEWAY PAVEMENT TON 40.00 S35.00 SI,4oo.oo
9 CLASS 5 AGGREGATE BASE (100 % CRUSHED) TON 900.00 S8.00 S7,200.00
10 SEAL COAT DRIVEWAY SQYD 0.00 SI.oo SO.OO
11 SAND BORROW MATERIAL CUYD 1,000.00 S6.00 S6,000.00
12 GEOTEXTILE FABRIC SY 1,300.00 Sl.oo S 1 ,300.00
13 8" X 8" WET TAP WITH VALVE EACH 1.00 S I ,500.00 S 1 ,500.00
14 CUT IN 6" X 6" TEE EACH 1.00 S600.oo S600.00
15 6"GATEVALE EACH 1.00 S800.00 S800.oo
16 8" GATE VALVE EACH 1.00 SI,OOO.OO S 1 ,000.OC
17 6" DIP CL 52 W ATERMAIN LIN Ff 30.00 S20.00 S600.OC
18 8" DIP CL 52 WATERMAIN LIN Ff 1,200.00 S24.oo S28,8oo.0C
19 HYDRANT EACH 1.00 S2,000.00 S2,000.OC
20 FITTINGS POUND 2,000.00 S1.50 S3,000.OC
21 2503.603 JACK! BORE 14" STEEL CASING PIPE LIN Ff 70.00 S 120.00 S8,4oo.OC
22 2531.501 CONCRETE CURB & GUTTER LIN Ff 650.00 $10.00 S6,500.OC
23 2563.601 TRAFFIC CONTROL LUMPSUM 1.00 S5,000.00 S5,000.OC
24 REPLACEMENT TREES EACH 15.00 $500.00 S7,500.0C
25 2575.505 SODDING TYPE LAWN SQYD 3,500.00 S3.OO $ 1 0,500.0C
SUB- TOTAL CONSTRUCTION $123,425.00
CONTINGENCIES (\0%) $12,300.00
LEGAL, ENGINEERING, ADMINISTRATIVE. AND FISCAL 125% $3(),9oo.oo
PROBABLE TOTAL PROJECT COST $166,625.00
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20 YEAR PRESENT WORTH ANALYSIS
I
FUTURE COST FACTOR
MISCELLANEOUS COSTS
PROJECTED
FUTURE
DATE WORK CONSTRUCTION
IS REQUIRED COST
I
CITY OF EXCELSIOR CONNECTION CHARGES ( $300 I UNIT)
2000
PRESENT
WORTH
FACTOR
(PIF,S%,N)
1.00000
PRESENT WORTH
7,800.00
7,800
SUB-TOTAL MISCELLANEOUS COSTS
S 7,800
I
ADDITIONAL ANNUAL OPERATION AND MAINTENANCE COSTS
PRESENT
WORTH
ANNUAL COST FACTOR
(P/A,5 %,20)
12.4620
PRESENT
WORTH
I
NONE - OPERATION COSTS ARE SIMILAR TO REMAINDER OF
SYSTEM WHETHER CONNECTED TO EXCELSIOR OR TO
WOODHA YEN WELL SYSTEM.
SUB.TOTAL ANNUAL COSTS
I
NET TOTAL PRESENT WORTH OF OPTION C
$
174,425
I
Feas cost opinion.xls
Page 3
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting'
Monday, 26 July 2004
· A6:00 P.M. Liquor Committee Meeting is scheduled this evening.
· An EDA meeting will immediately follow the Regular City Council meeting.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Staffing - None
Agenda Item #3C: When watermain was installed on Eureka Road (north), service stubs were
extended to aU properties where the front of the house abutted the roadway that the
watermain was being installed. At the time of the installation, the twin home located on
the northwest quadrant of Eureka Road and Wild Rose Lane (25648 and 25642 Wild
Rose Lane) was mistakenly placed onto the assessment role for that project. Assessments
were levied and payments on the assessment have been paid. However, the house does
not face Eureka Road. Therefore, water services were not installed to this property.
Staff is recommending approval of a motion authorizing the expenditure of funds for
installation of water services for 25648 and 25642 Wild Rose Lane.
Agenda Item #7 A: Judy Farniok is scheduled to be the Park Commission Liaison for this
Council meeting.
"
Agenda Item #8A: Dewey Carter has submitted a preliminary plat proposing to divide the
property at 5650 Grant Lorenz Road into seven single-family lots (six new lots). After
considerable discussion of drainage issues in the area, the Plam:ring Commission voted
unanimously to recommend approval of the preliminary plat, subject to the
recommendations of the City Planner and the City's Engineering consultant. A draft
resolution to that effect has been prepared for this item.
..lit .
~J PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of 26 July 2004
Page 2 of2
Agenda Item #8B: Philip Smith proposes to subdivide the property at 5125 Suburban Drive
into two single-family residential lots. The division is being processed as a formal plat
because the property has already been divided once before a simple subdivision. Both
lots meet or exceed the minimum requirements of the R-IC zoning district, and the
Planning Commission voted unanimously to approve the request.
Agenda Item #8C: John Townsend operates the Tonka Bayt Store at 5680 County Road 19.
He has applied for a conditional use permit to locate a propane refill tank on the north
end of the site. The Planning Commission expressed concerns about the aesthetics of the
tank, given the prominent location of the site at the "Smithtown Crossing" intersection.
The owner has now agreed to bury the tank and landscape the site consistent with the
County Road 19 Corridor Study. The Council should direct staff to prepare a resolution
for the next meeting, before which the applicant should submit a revised site and
landcape plan reflecting the Planning Commission's recommendations.
Agenda Item #9A: The Council has made it a priority for the city administrator to update . .
several key elements of the City's human resources system. Labor Relations Associates,
a firm to whose services the City subscribes, has prepared a proposal to perform this
work. Staff recommends that the Council authorize the services of Labor Relations
Associates, Inc., per its proposal of June 16, 2004.
Agenda Item #9B: The City Council has continued its consideration of the proposed 2005
budget of the Excelsior Fire District. The Council expressed concern with some of the
financial implications of the proposed budget, and requested that they be made known to
the Fire Board. As of the Fire Board's meeting on July 21, the requisite majority of city
councils had approved the EFD 2005 budget, and it is now binding on Excelsior. The
City Council should approve or reject the EFD's 2005 budget.
Agenda Item #9C: Discussion of the 2004-2009 Capital Improvement Program (CIP) was
scheduled for a work session on July 26, but was unable to be completed for that date. A .
more complete but still-rough version could be prepared for a work session on August 2,
but a complete proposed CIP would be ready for an August 9 work session. Council
should decide whether it wishes to spend an extra evening in a meeting on August 2, or
wait until a regular meeting night of August 9.
Agenda Item # lOA: Staff is recommending approval of a motion that accepts the amendment
to the Woodhaven Feasibility Report. If approved, WSB and Associates will prepare a
proposal for design services, to be considered at the following City Council meeting.
Agenda Item #11 B.l: The SLMPD Coordinating Committee held a work session on July 21
regarding its proposed 2005 budget. Committee members indicated they would like to
have feedback from their city councils before deciding on its recommended budget: The
city administrator has prepared a memorandum summarizing U,le issues; Mayor Love will
present the item for Cqvmcil discussion.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JULY 12, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1.
DRAFT
CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 6:05 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby, Administrator
Dawson; Engineer Brown; and Planning Director Nielsen
Absent:
Councilmembers Lizee and Zerby; Attorney Keane, and Finance Director Burton
.
B.
Review Agenda
Mayor Love reviewed the Agenda for the meeting this evening. Engineer Brown requested Item 3, An
Update on the Trunk Highway 7 LED Project; be added prior to adjourning the meeting.
2. TIMBER LANE W ATERMAIN PROJECT
Engineer Brown explained that at the June 28th Regular City Council Meeting, the date of July 21, 2004
was set as a public information meeting date for the Timber Lane Feasibility Report for the extension of
Municipal Water Service. During consideration of that item, Council had requested alternatives for the
breakdown of costs for the project. He went on to explain it appeared there were nine single-family
residential units that were candidates for the City water service. He also explained, in accordance with
the Shorewood City Code, petitioners for the extension of water service were required to pay the current
connection fee, or the cost of the project to extend city water; whichever was greater of the two.
. Engineer Brown then shared cost alternatives for various scenarios for the project construction, noting
the total project cost, including design, administration, and construction would be $183,026, which
would represent approximately $20,336.22 per unit for nine lots. He went on to explain $31,074 of the
total project cost would be assumed by the City's Local Roadway Fund, and the petitioner responsibility
would be assumed through assessments for the remainder of the project.
Councilmember Garfunkel stated he thought it was important to be realistic about costs in projects such
as this one, and his previous concerns about utilization of the Local Roadway Fund monies now made
more sense after clarification. He understood the City would be getting a better roadway as a result of
the project without undue assessment to residents or depletion of the Roadway Fund for unprecedented
reasons.
Dave Hutton, of WSB & Associates, was in attendance and offered to provide further clarification if need
be.
With Council consensus, Engineer Brown stated he would proceed with plans for the project on the basis
shown, and would also hold the Public Information Meeting on July 21, 2004, at City Hall. Residents
:# J-A
CITY COUNCIL WORK SESSION MEETING MINUTES
July 12, 2004
Page 2 of2
would also be made aware that the cost of the feasibility study was included in the total project cost for
the Watermain project.
3. UPDATE ON TRUNK IDGHW AY 7 LED PROJECT
Engineer Brown explained this project had been initiated to provide additional safety to motorists and
members of the Public Works Department when bulbs needed to be changed on traffic signals along
Highway 7 in the City. The lamps that were being utilized were found to be defective, and efforts were
being undertaken to work with the contractor, manufacturer, WSB & Associates (the City's consulting
engineering firm), as well as the Minnesota Department of Transportation, to remedy the situation. He
stated he was concerned for the overall long term effects of the replacement process currently underway,
and he asked Council's support in working with the potential legalities that could be associated with the
replacement of these lamps.
Council indicated support for the efforts currently underway to remedy the situation.
4. ADJOURN .
Garfunkel moved, Turgeon seconded, Adjourning the City Council Work Session Meeting of July
12, 2004, at 6:25 P.M. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
ATTEST:
. Craig W. Dawson, City Administrator
.
.
.
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 12, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
D RI\ FT
CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby, Administrator
Dawson; Attorney Keane, Engineer Brown; and Finance Director Burton
Absent:
Councilmembers Zerby and Planning Director Nielsen
B.
Review Agenda
Lizee moved, Turgeon seconded, Approving the Agenda as presented. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Executive Session, June 28, 2004
Garfunkel moved, Lizee seconded, Approving the City Council Executive Session Meeting Minutes
of June 28, 2004, as presented. Motion passed 4/0.
B. City Council Regular Meeting, June 28, 2004
Turgeon moved, Garfunkel seconded, Approving the City Council Regular Meeting Minutes of
June 28, 2004, as presented. Motion passed 4/0.
C. City Council Work Session, June 28, 2004
Turgeon moved, Lizee seconded, Approving the City Council Work Session Meeting Minutes of
June 28, 2004, as presented. Motion passed 4/0.
3. CONSENT
Garfunkel moved, Lizee seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Staffing
C. Land Conservation Easements and Gifts of Land Policies
D. Southshore Center Insurance
~J.6
CITY COUNCIL REGULAR MEETING MINUTES
JULY 12, 2004
Page 2 of 5
E. Park Coordinator Services Agreement
F. Setting a Date for a Public Information meeting for Storm water Issues to be held
on August 4, 2004, from 5:30 P.M. to 8:30 P.M. at the Shorewood City Hall.
G. Adopting RESOLUTION NO. 04-061, "A Resolution Authorizing Signing of the
2004 Municipal Recycling Grant Agreement Between the City of Shorewood and
Hennepin County."
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented.
.
5.
REPORTS AND PRESENTATIONS
A. Report by LMCD Representative Tom Skramstad
Tom Skramstad, City representative to the Lake Minnetonka Conservation District (LMCD), presented a
quarterly report of activities undertaken and issues discussed by the LMCD in the past three months. He
reported on issues related to milfoil harvesting efforts, Howard's Point Marina, a Boat Density Study,
Zebra Mussels, Six Mile Creek, and Resolutions Adopted by the City of Deep haven.
Discussion ensued regarding the resolution proposed by the City of Deephaven requesting that the
Minnehaha Creek Watershed District (MCWD) assume responsibility of the milfoil harvesting on Lake
Minnetonka. Mr. Skramstad reported it would be unlikely this would occur, as the MCWD would not
fund a program without full responsibility of the program in its entirety, nor would it provide harvesting
efforts for one lake and not for any others within the District. With regard to another resolution passed
by the City of Deephaven stipulating cities be granted thirty days to review and comment on any issues .
that might be pertinent to the member cities, Mr. Skramstad reported efforts such as the one proposed
have been a matter of practice for the LMCD. Council thanked Mr. Skramstad for his efforts to bring
Council the most recent information regarding policy decisions and issues impacting the LMCD. With
regard to Six Mile Creek and recent legislation, Mayor Love stated he was quite concerned for
establishing riparian access rights outside of a previously designated process. While he appreciated the
numerous complexities of the argument involved in this legislation, he stated the LMCD had been
formed in 1967 so that jurisdictional processes could be established and followed for Lake Minnetonka's
assumed growth in future years. He stated if the LMCD was best able to determine riparian access than
he wondered what agency would be better suited for this determination.
Council thanked Mr. Skramstad for his continued efforts in providing information to Council on a
quarterly basis.
6. PUBLIC HEARING
None.
7. PARKS
~
CITY COUNCIL REGULAR MEETING MINUTES
JULY 12, 2004
Page 3 of 5
Engineer Brown reported there would be a meeting of the Park Commission on July 13, 2004, thus there
was nothing to report this evening. Councilmember Turgeon stated kudos belonged to the Park
Commission for its successful Music in the Park event on July 9,2004. She noted many residents were
in attendance, and she was impressed with the turnout. She stated she had thoroughly enjoyed the time
spent at the concert.
8. PLANNING
Commissioner Gagne reported on matters considered and actions taken at the July 6, 2004, Planning
Commission Meeting.
9. GENERALINEW BUSINESS
A. Approval of Excelsior Fire District Capital Equipment Program
. Excelsior Fire District (EFD) Chief Mark DuCharme explained he had recently been asked to present the
EFD Capital Equipment Plan (CEP) to member Councils for approval. The CEP scheduled the
replacement, refurbishment, or addition of major capital equipment for the years 2002-2022, so that
capital outlays may be included. He stated, as required by the Joint Powers Agreement (JPA), the
required majority of the Councils had already approved the revisions proposed to the CEP for this year.
Chief DuCharme also explained the major change from past years dealt with City contributions being
decreased, in effort to keep funds positive without a surplus of monies in those funds. This proposed
strategy allowed cities to retain the money versus allowing the monies to accrue in a fund account
designated for CEP purposes until it was needed. Other changes included establishment of a 25-year
benchmark for equipment and the possibility of examining used utility vehicles for use at the East Side
Station in future years.
.
Mayor Love stated the EFD Governing Board had also stipulated an explanation of rationale and factors
utilized in determining funding issues and changes would be included as part of the CEP for future Board
reference. He also stated a maintenance log would be supplied for all equipment apparatus for the same
purpose, but would also be reviewed yearly to determine if the benchmarks required modification.
Council member Turgeon encouraged the District to consider acquisition of alternative fuel vehicles
when practical.
Garfunkel moved, Lizee seconded, Approving the Excelsior Fire District Capital Equipment Plan.
Motion passed 4/0.
B. 2005 Proposed Budget, Excelsior Fire District
Administrator Dawson explained Chief DuCharme would also be presenting the 2005 Proposed
Operating Budget for the Excelsior Fire District. He explained that the Joint Powers Agreement required
member cities' councils to vote on the following year's budget prior to September I of each year, with
approval of a simple majority of the councils being binding for all.
Chief DuCharme presented the proposed 2005 Operating Budget for the EFD. He stated member cities'
cost for the overall budget increase for the year would be approximately 1.15%. He reviewed changes to
CITY COUNCIL REGULAR MEETING MINUTES
JULY 12, 2004
Page 4 of5
the Personal Services, Supplies, Professional Services, Capital Outlay, and other Services and Charges
detailed in the proposed budget.
Administrator Dawson stated Shorewood's' contribution to the EFD had been reduced to 41.77 percent
from 42 percent last year. He also explained there were a number of areas of concern with regard to the
proposed budget. He specifically noted the proposed year-end fund balance was low compared to the
recommendations made by the auditors each year. He also expressed concern for the change in the CEP
fmancing philosophy whereby major pieces of equipment would be purchased through equipment
certificates. When this philosophy was combined with the low balance in the Operating Fund, he
believed financial risk was unduly exacerbated. Thirdly he was concerned that the monies received from
the Orono three-year service contract were being utilized to subsidize operations.
Discussion ensued regarding the intent of the EFD Board with regard to the Operating Budget and related
CEP. Mayor Love and Councilmember Turgeon stated they shared Administrator Dawson's concerns in
consideration of the Operating Budget, noting it would be very difficult for cities to attempt to make up
any subsidies in the budget in upcoming years without notice through the CEP and Operating Budget.
.
Chief DuCharme stated he thought the CEP was the first round in effective financial management of the
EFD and the proposed budget was creative and flexible to handle the demands being placed upon it at
this time. He stated the EFD Board remained committed to reexamining reserves and dedicated funding
options.
Turgeon moved, Garfunkel seconded, Requesting EFD Staff Review and Enhance the Operating
Budget with regard to concerns heard this evening, and report back at a later date. Motion passed
4/0.
10. ENGINEERING/PUBLIC WORKS
A. Authorize Expenditure of Funds for Feasibility Report for Boulder Bridge Storm
water Lift Station
Engineer Brown stated Staff had received a petition form residents abutting Boulder Bridge Lane .
requesting the City address high water issues within the storm water pond located between the cul-de-
sacs of Boulder Bridge Lane. He went on to explain the pond was constructed as part of the Boulder
Bridge Subdivision, as a percolation pond. As such, he believed the percolation rates had decreased
substantially due to compaction within the pond. He noted the Public Works Department had pumped
the pond on numerous occasions. He stated initial analyses performed indicated a storm water lift station
might be required to maintain a manageable level for the basin.
He then shared a proposal from WSB & Associates, the City's Engineering consulting firm, with regard
to such a project. He noted if feasible, costs for the study, design, and improvement would be assessed
against the benefiting property owners. He reviewed the process for approval in this matter.
Turgeon moved, Lizee seconded, Approving the Authorization of Funds from the City's Storm
water Fund for preparation of a feasibility report. Motion passed 4/0.
Mayor Love requested an update on the Shorewood Oaks stormwater issues since there were several
people in the audience wishing to hear this report.
11. STAFF AND COUNCIL REPORTS
.
· CITY COUNCIL REGULAR MEETING MINUTES
JULY 12, 2004
Page 5 of 5
.
.
A. Administrator & Staff
Administrator Dawson reported a memorandum had been received summarizing what happened today
during proceedings in front of Judge Alton with regard to litigation involving the City.
1. County Road 19 Intersection
Engineer Brown reported condemnation proceedings had begun on various properties along County Road
19 related to the intersection project.
B. Mayor & City Council
Councilmember Lizee reported on the wonderful Fourth of July event held in Excelsior recently. She
wished to thank all volunteers for donate time and efforts to the event. She specifically wished to thank
the Shorewood Public Works Department and the South Lake Minnetonka Police Department for making
the event safe and fun. Mayor Love stated he also thought the event to be a success this year as in past
years.
Mayor Love declared Council would recess at 8:22 P.M so the Economic Development Authority Board
could meet.
Mayor Love reconvened the meeting to Regular Session at 8:55 P.M.
Councilmember Lizee departed at 8:56 P.M.
12. RECESS TO EXECUTIVE SESSION
A.
City Administrator Performance Assessment
Turgeon moved, Garfunkel seconded, Recessing the Meeting to Executive Session with the City
Administrator to discuss the interim performance assessment at 8:57 P.M.. Motion passed 3/0. The
Council reconvened to Regular Session at 9:28 P.M.
13. ADJOURN
Garfunkel moved, Turgeon seconded, Adjourning the Regular City Council Meeting of July 12,
2004, at 9:29 P.M. Motion passed 3/0.
RESPECTFULLY SUBMITTED.
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
PAYABLESAPPROVALS
For 7/26/04 Council Meeting
.
Prepared by: {Jo.:dr:.vu~ Yrl f 11, 1 '
Cath~e E~e, It A~countant
Reviewed by: ,~~(
Bonnie Burton, ce Director
.
awson, City Administrator
Date: 7 -~ ~-o'f
Date: 01-'112.04
:if 311
Check Approval Listfor 7/26/04 Sorted by Department
Check # Vendor Name Description Check Date Invoice # Amount
37944 AFSCME COUNCIL 14 JULY UNION DUES 7/15/2004 $198.10
37945 ANDERSON, KRISTI B. 7/13 PARK MTG 7/15/2004 $200.00
37947 BAILEY, BOYD JUNE MILEAGE 7/15/2004 $29.25
37948 BROWN, LAWRENCE PAGER CONTRACT/ENG 7/15/2004 $120.00
37948 BROWN, LAWRENCE PAGER CONTRACT/ENG 7/15/2004 $318.30
37949 CHERBA,PAUL JUNE MUSIC IN THE PAR 7/15/2004 $500.00
37950 COMMUNITY REC RESO JUNE SVCS 7/15/2004 18 $1,760.00
37951 CULLIGAN BOTTLED WA 7/15/2004 114X3182 $75.37
37952 DONALD SALVERDA & A BOOKS-ADV EFFECT MG 7/15/2004 P-9310-4B $203.25
37953 G & K SERVICES 7/15/2004 063004 $671.87
37954 GATHERINGS AT EXCEL D.FIELD/D.JOHNSON FLO 7/15/2004 435 $42.60
37956 GOVERNING SUBSCRIPTION RENEWA 7/15/2004 $19.95
37958 ICMA RETIREMENT TRU PAYROLL DEDUCTS 7/13/ 7/15/2004 302131~7 $1,221.08
37959 KEEFE, SALLY JUNE CONTRACT SVCS 7/15/2004 $340.00
37959 KEEFE, SALLY JUNE CONTRACT SVCS 7/15/2004 $115.00
37959 KEEFE, SALLY JUNE CONTRACT SVCS 7/15/2004 $300.00 .
37960 KINKO'S BLDG INSPECTOR COPIE 7/15/2004 05800000 $45.62
37960 KINKO'S MOLD CRT CASE COPIES 7/15/2004 06140012 $7.62
37960 KINKO'S BLOG INSPECTOR COPIE 7/15/2004 07700000 $58.58
37960 KIN KO'S MUSIC IN PARK SIGNS 7/15/2004 62100043 $60.71
37961 MENARDS FENCE PANELS 7/15/2004 76551 $127.29
37964 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 7/15/2004 $193.35
37966 PAWS, CLAWS & HOOV JULY SVC/JUNE BOARDI 7/15/2004 $610.30
37967 PAZANDAK, JOSEPH 6/28 - 7/9/04 MILEAGE 7/15/2004 $95.50
37968 PERA PAYROLL DEDUCTS 7/13/ 7/15/2004 762400~7 $2,456.92
37968 PERA PAYROLL DEDUCTS 7/13/ 7/15/2004 762400~7 $2,664.06
37969 POMMER COMPANY, IN BORKON/ARNST PLAQUE 7/15/2004 51508 $91.15
37973 SO LK MTKA POLICE DE MONTHLY RADIO FEE 7/15/2004 $17.53
37974 ZEE MEDICAL SERVICE FIRST AID SUPPLIES 7/15/2004 54204498 $8.91
37974 ZEE MEDICAL SERVICE FIRST AID SUPPLIES 7/15/2004 54204498 $35.62
37975 RITCHIE, EDWIN W. JULY MUSIC IN PARK 7/16/2004 $500.00
37977 BURTON, BONNIE MGFOA LUNCH MTGlMIL 7/22/2004 $35.25
37979 EXCELSIOR-CITY OF 2ND QTR OAK ST SIGNAL 7/22/2004 $26.35 .
37983 MIDWEST MAILING SYS JULY NEWSLETTER 7/2212004 58349 $336.63
37985 NIELSEN, BRADLEY SEC 125 REIMBURSEME 7/2212004 $683.00
37986 NORTHERN TOOL & EQ SHOP SUPPLIES 7/22/2004 10277709 $69.21
37989 RANDALL, DANIEL SEC 125 REIMBURSEME 7/2212004 $100.00
37990 SAM'S CLUB 7/22/2004 070204 $307.63
37991 SHOREWOOD TRUE VAL FUSES FOR PAVER 712212004 060885 $32.30
37991 SHOREWOOD TRUE VAL PARKS SUPPLIES 7/2212004 061061 $6.81
37991 SHOREWOOD TRUE VAL MOWER BLADE 7/2212004 061159 $12.77
37996 XCEL ENERGY 7/22/2004 1793-228- $3.14
37996 XCEL ENERGY 7/2212004 1793-228- $31.36
37996 XCEL ENERGY 7/2212004 1793-228- $323.04
37996 XCELENERGY 7/22/2004 1793-228- $119.71
37996 XCEL ENERGY 7/22/2004 1793-228- $381.99
37996 XCEL ENERGY 7/22/2004 1793-228- $34.08
37996 XCEL ENERGY 7/2212004 1793-228- $33.68
37996 XCELENERGY 7/2212004 1793-228- $32.34
37996 XCEL ENERGY 7/22/2004 1793-228- $21.54
37996 XCEL ENERGY 7/2212004 1793-228- $21.42
37996 XCEL ENERGY 7/22/2004 1793-228- $20.70
iY~~.1l,~...':.,,~~~t1tt'~;t~~~&n-"j81'!:i;r;,..;;;~':;'';:i.~tf~~:t;1;u':.;,~~~;r.~!lll:~,:J.)~\'l'.::--:.b~.~'.~'~!.'Ji~!~:i10i::;;,;7~~~7.;ri~':~~\~'it<i'i:'.~~t::i;,':;Zi:.rii3:~w~:~;:~~_::'1!';!
::l.f;!l.!J:~~.:tt~d~!~'1"i~'ti):;!;~~~li1t~~~l:Tf.Jl""~.!!~.~.:k1'.t.~~i~Ei;1.;.'.':.:;;~;\'j,'1,;';i$i;~;:~;;;i~~!!J:',~~'::i.!t
Thursday, July 22, 2004 Page 1 of 5
.
.
Check # Vendor Name Description Check Date Invoice # Amount
37996 XCEL ENERGY 7/22/2004 1793-228- $14.82
37996 XCEL ENERGY 7/22/2004 1793-228- $13.85
37996 XCEL ENERGY 7/22/2004 1793-228- $7.41
37996 XCELENERGY 7/22/2004 1793-228- $131.21
37996 XCELENERGY 7/22/2004 1793-228- $2,434.57
37996 XCEL ENERGY 7/22/2004 1793-228- $12.14
38001 BIFFS, INC. 7/27/2004 W226960- $923.86
38006 EXCELSIOR FIRE DISTRI 3RD QTR FIRE SVCS 7/27/2004 $60,421.72
38006 EXCELSIOR FIRE DISTRI 3RD QTR FIRE SVCS 7/27/2004 $55,610.57
38013 MEDICA AUG MEDICAL INS PREM 7/27/2004 10421413 $9,763.37
38015 MINNESOTA GFOA MGFOA ANNUAL CONF R 7/27/20040904 $200.00
38020 RUFFRIDGE JOHNSON, I PW VEHICLE MAINT 7/27/2004 C35414 $208.45
38021 RUMPCA CO INC MAY BRUSH DISPOSAL 7/27/2004 2127 $204.00
38022 SO LK MTKA POLICE DE 2ND QTR COURT OT 7/27/2004 $839.72
38023 STAR TRIBUNE DAILY NEWSPAPER 7/27/2004 864770~ $27.95
38027 UNUM LIFE INSURANCE AUG LTD PREM 7/27/2004 0296876~ $280.56
TOTAL FOR 101 GENERAL FUND $146,815.08
37997 ALLIED BLACKTOP CO 2004 SEAL COATING 7/27/2004 7426 $29,853.08
TOTAL FOR 404 STREET CAPITAL IMPROVEMENT $29,853.08
37965 MN SUN PUBLICATIONS CTY RD 19 7/15/2004 706283 $150.15
TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $150.15
37943 US POSTMASTER 2nd QTR UTILITY BILLS 7/812004 $263.41
37955 GOPHER STATE ONE-CA JUNE SVC 7/15/2004 4060737 $134.55
37960 KINKO'S HALF SECTION WA/SW M 7/15/2004 06210004 $35.41
37971 QWEST 7/15/2004 612E4517 $261.99
37971 QWEST 7/15/2004 612E4580 $99.05
37984 MINNESOTA DEPT OF H 2ND QTR WATER CONNE 7/22/2004 $1,593.00
37993 TWIN CITY WATER CLlNI JUNE BACTERIA ANAL YS 7/22/2004 383 $60.00
37996 XCEL ENERGY 7/22/2004 1793-228- $20.79
37996 XCEL ENERGY 7/22/2004 1793-228- $1,181.35
37996 XCEL ENERGY 7/22/2004 1793-228- $2,167.61
37996 XCEL ENERGY 7/22/2004 1793-228- $7.41
37996 XCEL ENERGY 7/2212004 1793-228- $378.21
37996 XCEL ENERGY 7/22/2004 1793-228- $643.79
37996 XCEL ENERGY 7/22/2004 1793-228- $87.66
37996 XCEL ENERGY 7/22/2004 1793-228- $110.04
38007 EXCELSIOR-CITY OF 2ND QTR WATER CONNE 7/27/2004 $2,835.14
38010 HAWKINS WATER TREA 7/27/2004 DM105242 $25.00
38019 QWEST 7/27/2004 95247483 $58.01
38026 TONKA BAY-CITY OF 2ND QTR WA/SW BILLS 7/27/2004 $591.22
TOTAL FOR 601 WATER UTIliTY $10,553.64
37943 US POSTMASTER 2nd QTR UTILITY BILLS 7/812004 $349.17
37955 GOPHER STATE ONE-CA JUNE SVC 7/15/2004 4060737 $134.55
37960 KINKO'S HALF SECTION WA/SW M 7/15/2004 06210004 $35.41
37962 METRO COUNCIL ENVIR JUNE SAC CHGS 7/15/2004 $1,363.50
37972 SILVERSTONE PROPER REIMBURSE FOR WRON 7/15/2004 $570.00
37978 CONSTRUCTION BULLE BIRCH BLUFF L.S. AD 7/22/2004 2625077 $154.71
37996 XCEL ENERGY 7/22/2004 1793-228- $49.33
37996 XCEL ENERGY 7/22/2004 1793-228- $7.97
37996 XCEL ENERGY 7/22/2004 1793-228- $8.29
37996 XCEL ENERGY 7/2212004 1793-228- $106.59
37996 XCEL ENERGY 7/22/2004 1793-228- $95.13
37996 XCEL ENERGY 7/22/2004 1793-228- $21.14
T'1'~;;;r:;,j,j;,r;i2:iff04,","n..'o,""""",,,.\r:r"""'OS:"""~"""""""L!'",,,h!"iC"",,,'.,,,,"",,,,.m"""';'!"''''''''''''!,:',,,,,,,',,,,,,,,,,r_\c,,,,..,,,,,=~tw:""'''~,,",,''''~..;!;ii-''''''''~''''E
Mii:;;g''';ti~i5
Check# Vendor Name Description Check Date Invoice # Amount
37996 XCEL ENERGY 7/22/2004 1793-228- $53.61
37996 XCEL ENERGY 7/22/2004 1793-228- $17.70
37996 XCEL ENERGY 7/22/2004 1793-228- $34.46
37996 XCELENERGY 7/22/2004 1793-228- $32.78
37996 XCEL ENERGY 7/22/2004 1793-228- $29.99
37996 XCEL ENERGY 7/22/2004 1793-228- $27.92
37996 XCEL ENERGY 7/22/2004 1793-228- $13.08
37996 XCEL ENERGY 7/22/2004 1793-228- $15.62
37996 XCEL ENERGY 7/22/2004 1793-228- $8.76
38002 CONSTRUCTION BULLE BIRCH BLUFF L.S. BID AD 7/27/2004 2638044 $154.71
38014 METRO COUNCIL ENVIR AUG WASTEWATER 7/27/2004 m892 $28,622.40
38026 TONKA BAY-GITY OF 2ND QTR W A/SW BILLS 7/27/2004 $249.00
TOTAL FOR 611 SANITARY SEWER UTILITY $32,155.82
38004 E-Z RECYCLING INC. 7/27/2004 6821 $6,472.80
TOTAL FOR 621 RECYCliNG UTIliTY $6,472.80
37954 GATHERINGS AT EXCEL D.FIELD/D.JOHNSON FLO 7/15/2004 435 $42.60
37970 QUALITY WINE & SPIRIT 7/15/2004 425940-00 $175.30
37970 QUALITY WINE & SPIRIT 7/15/2004 425940-00 $1,260.55
37976 ARCTIC GLACIER INC 7/22/2004 38341871 $52.05
37976 ARCTIC GLACIER INC 7/22/2004 43841920 $52.05
37976 ARCTIC GLACIER INC 7/22/2004 43841941 $76.91
37977 BURTON, BONNIE MGFOA LUNCH MTG/MIL 7/22/2004 $5.00
37980 EXTREME BEVERAGE 7/22/2004 216974 $32.00
37981 HERMEL WHOLESALE 7/22/2004 478028 $425.77
37982 MIDWEST COCA-COLA B 7/22/2004 83211083 $105.80
37988 QUALITY WINE & SPIRIT 7/22/2004 428457-00 $339.89
37988 QUALITY WINE & SPIRIT 7/22/2004 428457-00 $23.18
37990 SAM'S CLUB 7/22/2004 070204 $25.73
37991 SHOREWooD TRUE VAL L1Q #2-MAGNET 7/22/2004 61103 $2.65
37992 THORPE DISTRIBUTING 7/22/2004 338796 $2,858.90
37996 XCEL ENERGY 7/22/2004 1793-228- $265.70
37998 ARCTIC GLACIER INC 7/2712004 43841990 $99.30
37999 BELLBOY BAR SUPPLY 7/27/2004 38621000 $35.31
37999 BELLBOY BAR SUPPLY 7/27/2004 38642400 $51.54
38000 BELLBOY CORPORATIO 7/27/2004 29976300 $4,884.26
38000 BELLBOY CORPORATIO 7/27/2004 29980900 $1,084.00
38000 BELLBOY CORPORATIO 7127/2004 30027200 $3,581.15
38003 DAY DISTRIBUTING 7/27/2004 271240 $16.90
38003 DAY DISTRIBUTING 7/27/2004 271240 $2,416.60
38003 DAY DISTRIBUTING 7/27/2004 272031 $2,055.85
38005 EAST SIDE BEVERAGE 7/27/2004 223532 $5,080.80
38005 EAST SIDE BEVERAGE 7/27/2004 223532 $15.00
38008 GRAPE BEGINNINGS, IN 7/27/2004 65370 $121.00
38009 GRIGGS, COOPER & CO 7/27/2004 912420 $1,137.48
38009 GRIGGS, COOPER & CO 7/27/2004 912748 $226.56
38009 GRIGGS, COOPER & CO 7/27/2004 915627 $1 ,332.62
38009 GRIGGS, COOPER & CO 7/27/2004 916022 $1,701.98
38011 JOHNSON BROS L1QUO 7/27/2004 1745857 $799.85
38011 JOHNSON BROS L1QUO 7/27/2004 1745859 $29.99
38011 JOHNSON BROS L1QUO 7/27/2004 1745859 $487.56
38011 JOHNSON BROS L1QUO 7/27/2004 1745859 $1,607.80
38011 JOHNSON BROS L1QUO 7/27/2004 1748949 $15.99
38011 JOHNSON BROS L1QUO 7/27/2004 1748950 $585.39
38011 JOHNSON BROS L1QUO 7/27/2004 1748950 $687.20
;"~'~-,;"~:~<'ii~'~';&",1'''.~!.ii~~.'!I':'.':::'-''''_:3!::~:~;fr''~1<'""1:.j;h"i>'_:;;~;;;}l;;}'~'i~1..:;:;r,'t'-;,':'i.~':"M;.",,_~,:'c,:,DZ'!.1"'-~~i!~~"'-"f"ti;;~~'~,rk"0.~';,.,...:~y,~~-'<"!;:~
';:-':'~:iii!ii~~;~~-~~"'~::'%'if'~""E;Iii~""l!li;w-.-W,'!u"'t,:.''''''''~'~'~~'Y~;:'~'''g,,~:i:J.:~.~,,"'~j
"fiiursday, ]uly22, '2004 . . .-. ,"'-' - c""" .., ,c .,..-" ~. ...... . , .. -, ---Pag;"3"of5
.
.
Check # Vendor Name Description Check Date Invoice # Amount
38011 JOHNSON BROS L1QUO 7/27/2004 1748950 $46.10
38012 MARK VII 7/27/2004 684910 $2,372.95
38012 MARK VII 7/27/2004 684911 $24.00
38012 MARK VII 7/27/2004 684912 $89.00
38012 MARK VII 7/27/2004 684913 $39.20
38012 MARK VII 7/27/2004 687353 $3,229.32
38013 MEDICA AUG MEDICAL INS PREM 7/27/2004 10421413 $716.80
38016 PAUSTIS WINE COMPAN 7/27/2004 8040489 $120.00
38016 PAUSTIS WINE COMPAN 7/27/2004 8040927 $534.24
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2087641 $165.50
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2087643 $2,107.90
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2087643 $95.75
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2089880 $492.58
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2089860 $1,709.20
38024 THE WINE DOCTORIWIN 7/27/2004 10435 $328.00
38025 THORPE DISTRIBUTING 7/27/2004 339574 $2,768.45
38025 THORPE DISTRIBUTING 7/27/2004 339574 $13.45
38025 THORPE DISTRIBUTING 7/27/2004 340328 $3,114.00
38025 THORPE DISTRIBUTING 7/27/2004 340328 $49.80
. 38027 UNUM LIFE INSURANCE AUG L TO PREM 7/27/2004 0296876-0 $25.16
38028 WINE COMPANY (THE) 7/27/2004 31358-00 $115.00
38029 WINE MERCHANTS 7/27/2004 100102 $198.50
38029 WINE MERCHANTS 7/27/2004 99675 $331.00
38029 WINE MERCHANTS 7/27/2004 99688 $52.26
TOTAL FOR 641 SHOREWOOD PLAZA UQUOR $52,536.37
37946 ARCTIC GLACIER INC 7/15/2004 38341870 $52.68
37957 HERMEL WHOLESALE 7/15/2004 478026 $44.73
37957 HERMEL WHOLESALE 7/15/2004 478026 $402.60
37963 MIDWEST COCA-COLA B 7/15/2004 81213230 $138.40
37970 QUALITY WINE & SPIRIT 7/15/2004 425954-00 $437.84
37970 QUALITY WINE & SPIRIT 7/15/2004 426002-00 $186.02
37976 ARCTIC GLACIER INC 7/2212004 43841920 $12.00
37976 ARCTIC GLACIER INC 7/2212004 43841941 $87.93
37980 EXTREME BEVERAGE 7/22/2004 216851 $32.00
37987 PEPSI COLA COMPANY 7/2212004 62934696 $9.60
. 37988 QUALITY WINE & SPIRIT 7/2212004 428456-00 $147.79
37990 SAM'S CLUB 7/22/2004 070204 $25.73
37991 SHOREWOOD TRUE VAL L1Q #1 BULBS 7/2212004 628020 $12.11
37992 THORPE DISTRIBUTING 7/2212004 338794 $2,690.00
37996 XCEL ENERGY 7/22/2004 1793-228- $697.31
37998 ARCTIC GLACIER INC 7/27/2004 43841990 $40.68
37999 BELLBOY BAR SUPPLY 7/27/2004 38620900 $13.74
37999 BELLBOY BAR SUPPLY 7/27/2004 38642300 $29.25
38000 BELLBOY CORPORATIO 7/27/2004 29976200 $2,474.70
38000 BELLBOY CORPORATIO 7/27/2004 29980800 $270.00
38000 BELLBOY CORPORATIO 7/27/2004 30027300 $2,042.60
38003 DAY DISTRIBUTING 7/2712004 271239 $1,192.20
38003 DAY DISTRIBUTING 7/27/2004 272030 $1,410.25
38005 EAST SIDE BEVERAGE 7/27/2004 223537 $531~90
38008 GRAPE BEGINNINGS, IN 7/27/2004 65369 $121.00
38009 GRIGGS, COOPER & CO 7/27/2004 912545 $51.90
38009 GRIGGS, COOPER & CO 7/27/2004 912545 $709.28
38009 GRIGGS, COOPER & CO 7/27/2004 912751 $362.53
38009 GRIGGS, COOPER & CO 7/27/2004 915624 $543.75
38009 GRIGGS, COOPER & CO 7/27/2004 916024 $94.80
'Th~';;:;;;;:;j,;;r;"22:"'20(l:;""""""""-':O'"''C;;;'"''';;';"''''''''''"''""''~1rc'''-'''''''"<'''.lEi!!'''':;'<W~_''''"''''-'''"'_.'''-'''''''''''';'",,,s!'.,,,;:tIj'.'T''''''',,=,,..,,,":,,,,,"-,,
,,,="=;=.1i<"'""i;;;;p~~;"4;'~f5
Check # Vendor Name Description Check Date Invoice # Amount
38009 GRIGGS, COOPER & CO 7/27/2004 916024 $568.91
38011 JOHNSON BROS LIQUO 7/27/2004 1745855 $1,347.43
38011 JOHNSON BROS L1auo 7/27/2004 1745855 $31.98
38011 JOHNSON BROS L1QUO 7/27/2004 1745855 $538.35
38011 JOHNSON BROS Llauo 7/27/2004 1745856 $26.00
38011 JOHNSON BROS L1auo 7/27/2004 1748948 $92.20
38011 JOHNSON BROS L1auo 7/27/2004 1748948 $721.73
38011 JOHNSON BROS L1QUO 7/27/2004 1748948 $82.95
38011 JOHNSON BROS L1auo 7/27/2004 254504 ($6.67)
38012 MARK VII 7/27/2004 684914 $2,542.83
38012 MARK VII 7/27/2004 687366 $1,204.90
38013 MEDICA AUG MEDICAL INS PREM 7/27/2004 10421413 $529.80
38016 PAUSTIS WINE COMPAN 7/27/2004 8040490 $80.00
38016 PAUSTIS WINE COMPAN 7/27/2004 8040928 $196.74
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2087640 $1,971.98
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2087640 $126.00
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2089859 $502.80
38017 PHILLIPS WINE & SPIRIT 7/27/2004 2089859 $1,038.00
38018 QWEST DEX 7/27/2004 02137268 $220.20
38025 THORPE DISTRIBUTING 7/27/2004 339572 $1,877.35 .
38025 THORPE DISTRIBUTING 7/27/2004 339648 $597.00
38025 THORPE DISTRIBUTING 7/27/2004 340326 $2,398.55
38025 THORPE DISTRIBUTING 7/27/2004 340326 $11.45
38027 UNUM LIFE INSURANCE AUG L TD PREM 7/27/2004 0296876-0 $17.83
38029 WINE MERCHANTS 7/27/2004 99673 $1,025.80
TOTALFOR 642 WATERFORD UQUOR $32,609.43
TOTAL CHECKS $311,146.37
.
'Tj;~;;d~;:lJ~~ly~i2:"2(I(/:r('~"""';""";;'<f1'~;""";"';'":,f,:,"'"',:,:"',;"",''',';;;'"''''"'!C2"",,,s,",>';VJ,'''';''="'''''''''''''''!l"''''''''''''''1!'='i&<>\''''''';;'''''''''ifj;"'''""r''''''
'''''''''''''';'''"",""p~~,,;'5'7:15'
.
.
Check Approval Listfor 7/26/04 Council Meeting
Check # Vendor Name Description Check Date Invoice # Amount
37943 US POSTMASTER 2nd QTR UTILITY BILLS 7/8/2004 $349.17
37943 US POSTMASTER 2nd QTR UTILITY BILLS 7/8/2004 $263.41
TOTAL FOR US POSTMASTER $612.58
37944 AFSCME COUNCIL 14 JULY UNION DUES 7/15/2004 $198.10
TOTAL FOR AFSCME COUNCIL 14 $198.10
37945 ANDERSON, KRISTI B. 7/13 PARK MTG 7/15/2004 $200.00
TOTAL FOR ANDERSON, KRIST! B. $200.00
37946 ARCTIC GLACIER INC 7/15/2004 38341870 $52.68
TOTAL FOR ARCTIC GLACIER INC $52.68
37947 BAILEY, BOYD JUNE MILEAGE 7/15/2004 $29.25
TOTAL FOR BAILEY, BOYD $29.25
37948 BROWN, LAWRENCE PAGER CONTRACT/ENG 7/15/2004 $120.00
37948 BROWN, LAWRENCE PAGER CONTRACT/ENG 7/15/2004 $318.30
TOTAL FOR BROWN, LAWRENCE $438.30
37949 CHERBA,PAUL JUNE MUSIC IN THE PAR 7/15/2004 $500.00
TOTAL FOR CHERBA, PAUL $500.00
37950 COMMUNITY REC RESO JUNE SVCS 7/15/2004 18 $1,760.00
TOTAL FOR COMMUNITY REC RESOURCES $1,760.00
37951 CULLIGAN BOTTLED W A 7/15/2004 114X3182 $75.37
TOTAL FOR CULUGAN BOTTLED WATER $75.37
37952 DONALD SALVERDA & A BOOKS-ADV EFFECT MG 7/15/2004 P-9310-4B $203.25
TOTAL FOR DONALD SALVERDA & ASSOCIATES $203.25
37953 G & K SERVICES 7/15/2004 063004 $671.87
TOTAL FOR G & K SERVICES $671.87
37954 GATHERINGS AT EXCEL D.FIELDID.JOHNSON FLO 7/15/2004 435 $42.60
37954 GATHERINGS AT EXCEL D.FIELD/D.JOHNSON FLO 7/15/2004 435 $42.60
TOTAL FOR GATHERINGS AT EXCELSIOR FLORIS $85.20
37955 GOPHER STATE ONE-cA JUNE SVC 7/15/2004 4060737 $134.55
37955 GOPHER STATE ONE-cA JUNE SVC 7/15/2004 4060737 $134.55
TOTAL FOR GOPHER STATE ONE-CAll, IN $269.10
37956 GOVERNING SUBSCRIPTION RENEWA 7/15/2004 $19.95
TOTAL FOR GOVERNING $19.95
37957 HERMEL WHOLESALE 7/15/2004 478026 $44.73
37957 HERMEL WHOLESALE 7/15/2004 478026 $402.60
TOTAL FOR HERMEL WHOLESALE $447.33
37958 ICMA RETIREMENT TRU PAYROLL DEDUCTS 7/13/ 7/15/2004 302131-07 $1,221.08
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,221.08
37959 KEEFE, SALLY JUNE CONTRACT SVCS 7/15/2004 $115.00
37959 KEEFE, SALLY JUNE CONTRACT SVCS 7/1512004 $300.00
37959 KEEFE, SALLY JUNE CONTRACT SVCS 7/15/2004 $340.00
TOTAL FOR KEEFE, SALLY $755.00
37960 KINKO'S BLDG INSPECTOR COPIE 7/15/2004 05800000 $45.62
37960 KINKO'S MOLD CRT CASE COPIES 7/15/2004 06140012 $7.62
37960 KINKO'S HALF SECTION WAlSW M 7/15/2004 06210004 $35.41
37960 KINKO'S HALF SECTION WAlSW M 7/15/2004 06210004 $35.41
37960 KINKO'S BLDG INSPECTOR COPIE 7/15/2004 07700000 $58.58
37960 KINKO'S MUSIC IN PARK SIGNS 7/15/2004 62100043 $60.71
~'=:.l1~jzt~.E7!i:.~!Z:,~:r:';w:~r,I'1~:~1'r-!,;;t;',~:e.t1S',i,;&""Ji::"~'l.~;;~'l~~?f.,~r;;t:':I.;;~:t.'!r.,"if"1'~~~i1rr~Gm;~,r.1i:::s,~~r:r!;'Wl\1r'~_~..u~'~'J:llI~~tr"~~~"'~~r!!iiiliJEffiK'_~?~'
f.~:g~~~~~~.s:w~.....~..z,.ll!.~1t..:)iL~;::,)"'t.jI~lt.::;'li'.::il~~
Thursday, Jllly 22,2004 Page 1 0{7
Check # Vendor Name
Description
Check Date Invoice #
37961
37962
37963
37964
37965
37966
37967
37968
37968
37969
37970
37970
37970
37970
37971
37971
37972
37973
37974
37974
37975
37976
37976
37976
37976
37976
37977
37977
37978
37979
TOTAL FOR KINKO'S
MENARDS FENCE PANELS 7/15/2004 76551
TOTAL FOR MENARDS
METRO COUNCIL ENVIR JUNE SAC CHGS 7/15/2004
TOTAL FOR METRO COUNCIL ENVIRONMENT
MIDWEST COCA-COLA B 7/15/2004 81213230
TOTAL FOR MIDWEST COCA-COLA BOTTLIN
MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 7/15/2004
TOTAL FOR MN CHILD SUPPORT PMT CTR
MN SUN PUBLICATIONS CTY RD 19 7/15/2004 706283
TOTAL FOR MN SUN PUBliCATIONS
PAWS, CLAWS & HOOV JULY SVClJUNE BOARDI 7/15/2004
TOTAL FOR PAWS, CLAWS & HOOVES PET
PAZANDAK, JOSEPH 6/28.7/9/04 MILEAGE 7/15/2004
TOTAL FOR PAZANDAK, JOSEPH
PERA PAYROLL DEDUCTS 7/13/ 7/15/2004 762400-07
PERA PAYROLL DEDUCTS 7/13/ 7/15/2004 762400-07
TOTAL FOR PERA
POMMER COMPANY, IN BORKONlARNST PLAQUE 7/15/2004 51508
TOTAL FOR POMMER COMPANY, INC.
QUALITY WINE & SPIRIT 7/15/2004 425940-00
QUALITY WINE & SPIRIT 7/15/2004 425940-00
QUALITY WINE & SPIRIT 7/15/2004 425954-00
QUALITY WINE & SPIRIT 7/15/2004 426002-00
TOTAL FOR QUAliTY WINE & SPIRITS CO
QWEST 7/15/2004 612E4517
QWEST 7/15/2004 612E4580
TOTAL FOR QWEST
SILVERSTONE PROPER REIMBURSE FOR WRON 7/15/2004
TOTAL FOR SILVERSTONE PROPERTIES INC
SO LK MTKA POLICE DE MONTHLY RADIO FEE 7/15/2004
TOTAL FOR SO LK MTKA POliCE DEPT
ZEE MEDICAL SERVICE FIRST AID SUPPLIES
ZEE MEDICAL SERVICE FIRST AID SUPPLIES
TOTAL FOR ZEE MEDICAL SERVICE
RITCHIE, EDWIN W. JULY MUSIC IN PARK
TOTAL FOR RITCHIE, EDWIN W.
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
TOTAL FOR ARCTIC GLACIER INC
BURTON, BONNIE MGFOA LUNCH MTG/MIL
BURTON, BONNIE MGFOA LUNCH MTG/MIL
TOTAL FOR BURTON, BONNIE
CONSTRUCTION BULLE BIRCH BLUFF L.S. AD
TOTAL FOR CONSTRUCTION BULLETIN
EXCELSIOR-CITY OF 2ND QTR OAK ST SIGNAL
7/15/2004 54204498
7/15/2004 54204498
7/16/2004
7/22/2004 38341871
7/22/2004 43841920
7/2212004 43841920
7/22/2004 43841941
7/22/2004 43841941
7/2212004
7/2212004
7/22/2004 2625077
7/22/2004
Amount
$243.35
$127.29
$127.29
$1,363.50
$1,363.50
$138.40
$138.40
$193.35
$193.35
$150.15
$150.15
$610.30
$610.30
$95.50
$95.50
$2,456.92
$2,664.06
$5,120.98
$91.15
$91.15
$175.30
$1,260.55
$437.84
$186.02
$2,059.71
$261.99
$99.05
$361.04
$570.00
$570.00
$17.53
$17.53
$8.91
$35.62
$44.53
$500.00
$500.00
$52.05
$52.05
$12.00
$76.91
$87.93
$280.94
$35.25
$5.00
$40.25
$154.71
$154.71
$26.35
'Th'fJ::;d;;;1:;'1;"22:'i'2004""";'i''''O'~O;'''''?;;';;',"",,"!;'''',",,"rzm,,,,,,~;,,,,;,,,~,,,""""'''''<'''','''S''i,'!'T~:,,,T,,;':'',,,;z,n',''e':"'''''''''j'''Zir''f",,"~.,.,g''''''''''''''''''
'''''';'=:''';i'''''''''''''''''=''''h;';'2":;'7
.
.
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR EXCELSIOR-CITY OF $26.35
37980 EXTREME BEVERAGE 7/22/2004 216851 $32.00
37980 EXTREME BEVERAGE 7/22/2004 216974 $32.00
TOTAL FOR EXTREME BEVERAGE $64.00
37981 HERMEL WHOLESALE 7/22/2004 478028 $425.77
TOTAL FOR HERMEL WHOLESALE $425.77
37982 MIDWEST COCA-COLA B 7/2212004 83211083 $105.80
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $105.80
37983 MIDWEST MAILING SYS JULY NEWSLETTER 7/22/2004 58349 $336.63
TOTAL FOR MIDWEST MAIUNG SYSTEMS INC $336.63
37984 MINNESOTA DEPT OF H 2ND QTR WATER CONNE 7/22/2004 $1,593.00
TOTAL FOR MINNESOTA DEPT OF HEALTH $1,593.00
37985 NIELSEN, BRADLEY SEC 125 REIMBURSEME 7/22/2004 $683.00
TOTAL FOR NIELSEN, BRADLEY $683.00
37986 NORTHERN TOOL & EQ SHOP SUPPLIES 7/2212004 10277709 $69.21
TOTAL FOR NORTHERN TOOL & EQUIP CO $69.21
. 37987 PEPSI COLA COMPANY 7/22/2004 62934696 $9.60
TOTAL FOR PEPSI COLA COMPANY $9.60
37988 QUALITY WINE & SPIRIT 7/22/2004 428456-00 $147.79
37988 QUALITY WINE & SPIRIT 7/22/2004 428457-00 $23.18
37988 QUALITY WINE & SPIRIT 7/22/2004 428457-00 $339.89
TOTAL FOR QUAllTY WINE & SPIRITS CO $510.86
37989 RANDALL, DANIEL SEC 125 REIMBURSEME 7/22/2004 $100.00
TOTAL FOR RANDALL, DANIEL $100.00
37990 SAM'S CLUB 7/2212004 070204 $25.73
37990 SAM'S CLUB 7/22/2004 070204 $25.73
37990 SAM'S CLUB 7/22/2004 070204 $307.63
TOTAL FOR SAM'S CLUB $359.09
37991 SHOREWOOD TRUE VAL FUSES FOR PAVER 7/22/2004 060885 $32.30
37991 SHOREWOOD TRUE VAL PARKS SUPPLIES 7/22/2004 061061 $6.81
37991 SHOREWOOD TRUE VAL MOWER BLADE 7/2212004 061159 $12.77
37991 SHOREWOOD TRUE VAL L1Q #2-MAGNET 7/22/2004 61103 $2.65
. 37991 SHOREWOOD TRUE VAL LIQ #1 BULBS 7/22/2004 628020 $12.11
TOTAL FOR SHORE WOOD TRUE VALUE $66.64
37992 THORPE DISTRIBUTING 7/22/2004 338794 $2,690.00
37992 THORPE DISTRIBUTING 7/2212004 338796 $2,858.90
TOTAL FOR THORPE DISTRIBUTING COMPA $5,548.90
37993 TWIN CITY WATER CLlNI JUNE BACTERIA ANAL YS 7/22/2004 383 $60.00
TOTAL FOR TWIN CITY WATER CUNIC $60.00
37996 XCEL ENERGY 7/22/2004 1793-228- $131.21
37996 XCEL ENERGY 7/2212004 1793-228- $27.92
37996 XCEL ENERGY 7/22/2004 1793-228- $29.99
37996 XCEL ENERGY 7/22/2004 1793-228- $31.36
37996 XCEL ENERGY 7/22/2004 1793-228- $32.34
37996 XCEL ENERGY 7/22/2004 1793-228. $32.78
37996 XCEL ENERGY 7/22/2004 1793-228- $33.68
37996 XCEL ENERGY 7/22/2004 1793-228- $34.08
37996 XCEL ENERGY 7/22/2004 1793-228- $34.46
37996 XCEL ENERGY 7/22/2004 1793-228- $53.61
37996 XCEL ENERGY 7/2212004 1793-228- $87.66
37996 XCEL ENERGY 7/22/2004 1793.228- $7.41
t:i',::~~.~~lLl~t\il_n"';;:"~'~fJ<i'g:<',;';:~...~1~~~~>i;:~;:"~,'i,'r>li\lr~TJr:~lill:l~o~:iJ,,;::l;;,ehi\~;.-':$.i,,*1j.~;;;:lr~I.i"':t-\t~i'l'~:i.:'~'.i~Ii!fu:',~;('it';c"ii"..::.:l!:i\~,i~1-Mf~::
.rr,~:r.~'~~...>'jjt~"ie!'li.r;~~,~.~r.i.i';l'a.~~~~...Jl~.~iJ<,n.t!,s.'ttt..~'1l~
Thursday, July 22,2004 Page 3 of7
Check # Vendor Name
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37996
37997
37998
37998
37999
37999
37999
37999
38000
38000
38000
38000
38000
38000
38001
38002
38003
Description
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
TOTAL FOR XCEL ENERGY
ALLIED BLACKTOP CO 2004 SEAL COATING
TOTAL FOR ALUED BLACKTOP CO
ARCTIC GLACIER INC
ARCTIC GLACIER INC
TOTAL FOR ARCTIC GLACIER INC
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
TOTAL FOR BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
TOTAL FOR BELLBOY CORPORATION
BIFFS, INC.
TOTAL FOR BIFFS, INC.
CONSTRUCTION BULLE BIRCH BLUFF L.S. BID AD
TOTAL FOR CONSTRUCTION BULLETIN
DAY DISTRIBUTING
Check Date Invoice #
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/2212004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7122/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/22/2004 1793-228-
7/27/2004 7426
7/27/2004 43841990
7/27/2004 43841990
7/2712004 38620900
7/27/2004 38621000
7/27/2004 38642300
7/27/2004 38642400
7/27/2004 29976200
7/27/2004 29976300
7/27/2004 29980800
7/27/2004 29980900
7/27/2004 30027200
7/27/2004 30027300
7/27/2004 W226960-
7/27/2004 2638044
7/27/2004 271239
Amount
$95.13
$106.59
$21.54
$49.33
$13.85
$119.71
$3.14
$7.41
$7.97
$8.76
$8.29
$13.08
$21.42
$14.82
$15.62
$17.70
$20.70
$20.79
$21.14
$12.14
$265.70
$323.04
$378.21
$381.99
$643.79
$697.31
$1,181.35
$2,167.61
$2,434.57
$110.04
$9,719.24
$29,853.08
$29,853.08
$40.68
$99.30
$139.98
$13.74
$35.31
$29.25
$51.54
$129.84
$2,474.70
$4,884.26
$270.00
$1,084.00
$3,581.15
$2,042.60
$14,336.7I
$923.86
$923.86
$154.71
$154.71
$1,192.20
ti:;X:1~~g!i.;;'!::;:;;&~1'_,~'i'."i:,:;',~~~\;;]=-;kl~~-::;,gi!t~::':t:t:~-,~!jf.t'.B~a.~,t1i','XWti.~i"';;''i;,::.i~:i.1;Jiz..~:-.:1!.~<f:;~'ti1.;.~~~\1f!~!'l-l~i:i~'il!;;;l;})?;-,a;~?;;,'.;i:i;"~t
iJ.Ji:';!i..i<?:;t'i<~"ig;}]i.i:'$i',':~;';~:wuum-91.'{'0.;~~:'r.i.:lm<r,'Z:1:~;.l;7,~.li1'f~[?:!l'::':':;\;~;~i:i;m:!,'1I:~!:iiaiiJ.f.'!1lfii:i.;.'ii":lilf.~?~;;;m1'1li<~;'.'_.'oQ~~:c..:...%!
Thursday, July 22,2004 Page 40f7
.
.
.
.
Check # Vendor Name
38003
38003
38003
38003
38004
38005
38005
38005
38006
38006
38007
38008
38008
38009
38009
38009
38009
38009
38009
38009
38009
38009
38009
38010
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38011
38012
38012
38012
38012
Description
Check Date Invoice #
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
TOTAL FOR DAY DISTRIBUTING
E-Z RECYCLING INC.
TOTAL FOR E-Z RECYCUNG INC.
EAST SIDE BEVERAGE 7/27/2004 223532
EAST SIDE BEVERAGE 7/27/2004 223532
EAST SIDE BEVERAGE 7/27/2004 223537
TOTAL FOR EAST SIDE BEVERAGE COMPAN
EXCELSIOR FIRE DISTRI 3RD QTR FIRE SVCS 7/27/2004
EXCELSIOR FIRE DISTRI 3RD QTR FIRE SVCS 7/27/2004
TOTAL FOR EXCELSIOR FIRE DISTRICT
EXCELSIOR-CITY OF 2ND QTR WATER CONNE
TOTAL FOR EXCELSIOR-CITY OF
GRAPE BEGINNINGS, IN
GRAPE BEGINNINGS, IN
TOTAL FOR GRAPE BEGINNINGS, INC
GRIGGS, COOPER & CO 7/27/2004 912420
GRIGGS, COOPER & CO 7/27/2004 912545
GRIGGS, COOPER & CO 7/27/2004 912545
GRIGGS, COOPER & CO 7/27/2004 912748
GRIGGS, COOPER & CO 7/27/2004 912751
GRIGGS, COOPER & CO 7/27/2004 915624
GRIGGS, COOPER & CO 7/27/2004 915627
GRIGGS, COOPER & CO 7/27/2004 916022
GRIGGS, COOPER & CO 7/27/2004 916024
GRIGGS, COOPER & CO 7/27/2004 916024
TOTAL FOR GRIGGS, COOPER & COMPANY
HAWKINS WATER TREA 7/27/2004 DM105242
TOTAL FOR HA WKlNS WATER TREATMENT
JOHNSON BROS LIQUO 7/27/2004 1745855
JOHNSON BROS LIQUO 7/27/2004 1745855
JOHNSON BROS L1QUO 7/27/2004 1745855
JOHNSON BROS L1QUO 7/27/2004 1745856
JOHNSON BROS L1QUO 7/27/2004 1745857
JOHNSON BROS L1QUO 7/27/2004 1745859
JOHNSON BROS L1QUO 7/27/2004 1745859
JOHNSON BROS L1QUO 7/27/2004 1745859
JOHNSON BROS L1QUO 7/27/2004 1748948
JOHNSON BROS L1QUO 7/27/2004 1748948
JOHNSON BROS L1QUO 7/27/2004 1748948
JOHNSON BROS LIQUO 7/27/2004 1748949
JOHNSON BROS LIQUO 7/27/2004 1748950
JOHNSON BROS LIQUO 7/27/2004 1748950
JOHNSON BROS L1QUO 7/27/2004 1748950
JOHNSON BROS L1QUO 7/27/2004 254504
TOTAL FOR JOHNSON BROS LIQUOR CO.
7/27/2004 684910
7/27/2004 684911
7/27/2004 684912
7/27/2004 684913
7/27/2004 271240
7/27/2004 271240
7/27/2004 272030
7/27/2004 272031
7/27/2004 6821
7/27/2004
7/27/2004 65369
7/27/2004 65370
MARK VII
MARK VII
MARK VII
MARK VII
Amount
$16.90
$2,416.60
$1,410.25
$2,055.85
$7,091.80
$6,472.80
$6,472.80
$15.00
$5,080.80
$531.90
$5,627.70
$55,610.57
$60,421.72
$116,032.29
$2,835.14
$2,835.14
$121.00
$121.00
$242.00
$1,137.48
$51.90
$709.28
$226.56
$362.53
$543.75
$1,332.62
$1,701.98
$94.80
$568.91
$6,729.81
$25.00
$25.00
$31.98
$538.35
$1,347.43
$26.00
$799.85
$1,607.80
$29.99
$487.56
$721.73
$92.20
$82.95
$15.99
$46.10
$585.39
$687.20
($6.67)
$7,093.85
$2,372.95
$24.00
$89.00
$39.20
Th:;;';;;;;:IEI'i:t;i2:.2;;o40;"'~",""""''';''<';:;',""'"''''''''''''',~""",,,,,=~"~";C"""""O'"""""'=;""'''''''';''''~''''''''''''''~'''1IJ:t:''''''''''''''L~1''''.J1",~''''',,",,=;;;;,,,,",,,,,,m.G"
"')""';'''~'p~-g:;75'~:'17
Check# Vendor Name
Description
38012
38012
38012
38013
38013
38013
38014
38015
38016
38016
38016
38016
38017
38017
38017
38017
38017
38017
38017
38017
38017
38018
38019
38020
38021
38022
38023
38024
38025
38025
38025
38025
38025
38025
38025
38025
38026
TOTAL FOR MARK VII
AUG MEDICAL INS PREM
AUG MEDICAL INS PREM
AUG MEDICAL INS PREM
TOTAL FOR MEDICA
METRO COUNCIL ENVIR AUG WASTEWATER 7/27/2004 777892
TOTAL FOR METRO COUNCIL ENVIRONMENT
MINNESOTA GFOA MGFOA ANNUAL CONF R 7/27/2004 0904
TOTAL FOR MINNESOTA GFOA
PAUSTIS WINE COMPAN
PAUSTIS WINE COMPAN
PAUSTIS WINE COM PAN
PAUSTIS WINE COMPAN
TOTAL FOR PAUSTIS WINE COMPANY
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
TOTAL FOR PHILLIPS WINE & SPIRITS
MARK VII
MARK VII
MARK VII
MEDICA
MEDICA
MEDICA
QWEST DEX
TOTAL FOR QWEST DEX
QWEST
Check Date Invoice #
7/27/2004 684914
7/27/2004 687353
7/27/2004 687366
7/27/2004 10421413
7/27/2004 10421413
7/27/2004 10421413
7/27/2004 8040489
7/27/2004 8040490
7/27/2004 8040927
7/27/2004 8040928
7/27/2004 2087640
7/27/2004 2087640
7/27/2004 2087641
7/27/2004 2087643
7/27/2004 2087643
7/27/2004 2089859
7/27/2004 2089859
7/27/2004 2089860
7/27/2004 2089860
7/27/2004 02137268
7/27/2004 95247483
TOTAL FOR QWEST
RUFFRIDGE JOHNSON, I PW VEHICLE MAINT 7/27/2004 C35414
TOTAL FOR RUFFRIDGE JOHNSON, INC.
RUMPCA CO INC MAY BRUSH DISPOSAL 7/27/2004 2127
TOTAL FOR RUMPCA CO INC
SO LK MTKA POLICE DE 2ND QTR COURT OT 7/27/2004
TOTAL FOR SO LK MTKA POLICE DEPT
STAR TRIBUNE DAILY NEWSPAPER 7/27/2004 8647709-0
TOTAL FOR STAR TRIBUNE
THE WINE DOCTOR/WIN 7/27/2004 10435
TOTAL FOR THE WINE DOCTOR/WINE SOURCE
THORPE DISTRIBUTING 7/27/2004 339572
THORPE DISTRIBUTING 7/27/2004 339574
THORPE DISTRIBUTING 7/27/2004 339574
THORPE DISTRIBUTING 7/27/2004 339648
THORPE DISTRIBUTING 7/27/2004 340326
THORPE DISTRIBUTING 7/27/2004 340326
THORPE DISTRIBUTING 7/27/2004 340328
THORPE DISTRIBUTING 7/27/2004 340328
TOTAL FOR THORPE DISTRIBUTING COMPA
TONKA BAY-CITY OF 2ND QTR WAlSW BILLS 7/27/2004
Amount
$2,542.83
$3,229.32
$1,204.90
$9,502.20
$9,763.37
$529.80
$716.80
$11,009.97
$28,622.40
$28,622.40
$200.00
$200.00
$120.00
$80.00
$534.24
$196.74
$930.98
$126.00
$1,971.98
$165.50
$2,107.90
$95.75
$1,038.00
$502.80
$492.58
$1,709.20
$8,209.71
$220.20
$220.20
$58.01
$58.01
$208.45
$208.45
$204.00
$204.00
$839.72
$839.72
$27.95
$27.95
$328.00
$328.00
$1,877.35
$2,768.45
$13.45
$597.00
$2,398.55
$11.45
$49.80
$3,114.00
$10,830.05
$249.00
;!i:\l,t".;1.:YJE;1$:,f"~;;,'li~iirr1f;fJ;2:':~-i_~:;_:,~.2!.ti:::'~,{PA).;~lili;:)).ili.t"1riiZZ:C',;;;;;r.;.:!ttr',j~L;;:H~';l.'i,~-;",''i''~~'ill!1".I':r.;,'''i';j.w~~~~.z~","~.1il:l~~.'!i:~-UBt:~
z."if~-srrJi.\;.Q:;~~~7A~w.;'J4,<;]~:,:,"~;,1'},;tl~-j;(;'!,h~:l~W=~~f;,);;:",,:,,~'r:.<~;t!:,;;~i.'t:i
Thursday, July 22,2004 Page 60f7
.
.
.
.
Check# Vendor Name Description Check Date Invoice # Amount
38026 TONKA BAY-CITY OF 2ND OTR WAlSW BILLS 7/27/2004 $591.22
TOTAL FOR TONKA BAY-CITY OF $840.22
38027 UNUM LIFE INSURANCE AUG L TO PREM 7/27/2004 0296876-0 $17.83
38027 UNUM LIFE INSURANCE AUG L TO PREM 7/27/2004 0296876-0 $25.16
38027 UNUM LIFE INSURANCE AUG L TO PREM 7/27/2004 0296876-0 $280.56
TOTAL FOR UNUM liFE INSURANCE CO $323.55
38028 WINE COMPANY (THE) 7/27/2004 31358-00 $115.00
TOTAL FOR WINE COMPANY (THE) $115.00
38029 WINE MERCHANTS 7/27/2004 100102 $196.50
38029 WINE MERCHANTS 7/27/2004 99673 $1.025.80
38029 WINE MERCHANTS 7/27/2004 99675 $331.00
38029 WINE MERCHANTS 7/27/2004 99688 $52.26
TOTAL FOR WINE MERCHANTS $1,607.56
TOTAL CHECKS $311,146.37
T;;;;;d~Y~""'J~;1;':22:""2004'''''''.\n,''''_~'''''"''U!~""",-''i''''''''''"~T."'iZ;'Jif1',;,~z:m':5,",'i1"""",,,,,,",,,";:n.~iJf~"""'""_"''',''''':'''i<:S'''''',''','';-k""-;f.'<ffi"p~ge"""7:17
PAYROLL APPROVALS
For 7/26/04 Council Meeting
~ . .
Prepared by: 'cttIr#AL~}:.m C~
Catherine Bike, Sr. Accountant
~~
awson, City Administrator
Date: 7-,;),;;;2-01
Date: ~zft y
Date: {)1 ~'Z.o1
.
.
--------
.
.. Payroll Register
Check # Last Name First Name MI Check Amt Check Date
2881 BAILEY BOYD C 1,548.95 7/1312004
2882 BURTON BONNIE M 1,802.77 7/13/2004
2883 DAVIS CHARLES S 1,028.85 7/1312004
2884 EISCHENS JAMES E 916.80 7/1312004
2885 ELKE CATHERINE M 929.09 7/13/2004
2886 FASCHING PATRICIA L 881.57 7/1312004
2887 FIELD DALE F 733.93 7/1312004
2888 FREffiNMUT KERI J 135.35 7/1312004
2889 GROUT TWILA R 932.72 7/1312004
2890 HELLING PAMELA J 397.62 7/13/2004
2891 HIRSCH DANA M 174.35 7/1312004
2892 JOHNSON DENNIS D 1,208.00 7/13/2004
2893 LUGOWSKI JOSEPH P 1,439.43 7/1312004
. 2894 MASON BRADLEY J 984.47 7/1312004
2895 MOORE JULffi K 86.95 7/13/2004
2896 NGUYEN MICHELLE T 796.58 7/13/2004
2897 NffiLSEN BRADLEY J 1,129.96 7/13/2004
2898 PANCHYSHY JEAN M 1,483.60 7/13/2004
2899 PAZANDAK JOSEPH E 1,520.43 7/1312004
2900 RANDALL DANffiL J 1,714.18 7/1312004
2901 SCHMID CHRISTOPHER E 728.91 7/13/2004
2902 STARK BRUCE H 1,481.99 7/1312004
2903 SWANDBY DONALD R 1,462.34 7/1312004
2904 TOWER TERRY R 946.12 7/1312004
218243 ARMSTRON MICHAEL R 257.78 7/1312004
218244 BROWN LAWRENCE A 2,080.95 7/1312004
. 218245 DA VITCH JOSHUA R 576.77 7/1312004
218246 DAWSON CRAIG W 1,873.18 7/1312004
218247 DUFFY DAVID C 104.74 7/13/2004
218248 DUNDURS KATHLEEN C 214.58 7/1312004
218249 HELGESEN PATRICIA R 1,135.56 7/1312004
218250 KIRSCHT ADAM J 576.77 7/13/2004
218251 LOCKWOOD DAVID C 118.81 7/13/2004
218252 OLIVEIRA CHRISTOPHER L 117.20 7/1312004
218253 PARENT MICHELLE L 472.09 7/1312004
218254 THURSTON DOROTHY M 210.17 7/1312004
Total of Checks $32,203.56
Thursday, July 22, 2004
Page 1 oft
e.
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.,
5755 COUNTRY CLUB ROAD .SHOREWOOD. MINNESOTAs5331-8927. (952) 474-3236
FAX (952) 474~0128 .www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
CITY OF
SHOREWOOD
MEMORANDUM
TO:
FROM:
DATE:
RE: Authorization for Expenditure of Funds - Water Service Installation
When watermain was installed on Eur~ka Road (north), service stubs were extended to all properties
where the front of the house abutted the roadway that the watermain was being installed.
At the time of the installation, the twin home located on the northwest quadrant of Eureka Road and
Wild Rose Lane (25648 and 25642 Wild Rose Lane) was mistakenly placed onto the assessment role
for that project. Assessments were levied and payments on the assessment have been paid. However,
. the house does not face Eureka Road. Therefore, water services were not installed to this property.
Staff has reviewed this and finds that while it is very desirable to have the connection face the front of
the house, the fact remains that an assessment has been levied and has or is in the process of being paid
for. Thus, water service should be made available at the property boundary.
Staff has received quotes for installation of two services (twin home) from Eureka Road. Widmere
Construction, LLC, provided the lowest responsible quote for an amount of $4,500 to install two
services to the property boundary, from Eureka Road. If approved, this will be funded by the City's
Water Fund.
Recommendation
Staff is recommending approval of a motion authorizing the expenditure of funds for installation of
water services for 25648 and 25642 Wild Rose Lane.
df_JG
o PRINTED ON RECYCLED PAPER
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- 'roposal
WIDMER CONSTRUCTION, LLC
9455 COUNTY ROAD 15
MINNETRISTA, MiNNESOTA 55359
(952) 955-5062
FAX (952) 955-5034
DATE
/7.r-d"Y'"
We heteby 8ubmlt epeclflcalions and estimates for:
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We will not be responsible for any underground utilities that cannot be located by the ub1ity companies or the homeowner. Normal clean-up
is Included In this proposal. There 18 no sod f1gureclln the proposal. We win not assume the responsibility for water pipes, trees, tree roots.
sprinkler systems, etc. unless notified to exact location prior to excavating. Frost ripping extra charge. It Is expressly sllpulated and agreed
that the undersigned shall not be held nable for damages to grass, trees, shrubs and any underground obstructions, Including pipes, elec-
trical wiring and ate. In bidding lob we figure son to be dry, If wet, there will be extra charges based on time and material. See reverse side
for lien notice and eddltIonal terms,
lilt 'ropost hereby to furnish material and labor - complete In accordance with above specifications, for the sum ot.
dollars ($
Payment to be made as follows:
lit due accounts.
=~~-.~~L~
Note:ThIS proposal ~ be ~ ,-
wilhdrawn by us if not accepted within
A finance charp of 1'1.196 .r month (1896 ennuII rete) will be chi ed on
,.. matertalls guaranl88d to be as specified. AI \IfOIk 10 be completed In a worlcmanIike
manner according to standard pradIc8s. Any lII'terullon or devI8IIon from above specIftr::adans
lnvoIvlng 8ldra COSI8 will be executed odtt upon wriIlen ard8ll, and will bec:ome an extra
charge over and alXMI the esUmele. All agreemonta conlIngent upon sbikes, accldenIs
or delayll beyOnd our control. Owner to cany fire, IDm8do and oIher necessary lllllUl'8llC8,
Our WOIkers are fully covllf8d by woncman'B Compensalion IlllIUranCG.
Acceptance of I1ropnsal- The above prices, specifICations
and conditions are satisfac10ry and are hereby accepted. 'ltlu are auUlorized SIgnatUre
to do the work as specified. Payment will be made as outlined lIb~.
OAt.. nf Arr.Antlllll/".A' .,_,.. ,........ _ SlnnAt111'ft
2/2'd
82l:1317L172S6:0l
17~13SS962S6 NOIIJn~lSNOO ~waIM:WO~~ 813:813 1713132-Sl:-lnr
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days.
K
).
Jul 14 04 06:25a
Pa~~oee Cone~aoein~, Ino. 507-248-9697
p.1
PARROTT CONTRACTING, INC.
30090 STATE HWY 93
HENDERSON MN 56Q44-
507-248-9697 (office/fax)
PROPOSAL
PROPOSAL SUBMITTED TO: Cijy of Shorewood - Larry Brown
JOB NAME: Water services
ADDRESS: 2564J Wild Rose Lane. $horewood
DATE: Julv 14, 2004
We hereby submit specifications and estimates as per discussion:
Water services from existing main in Eureka Road to property line
Includes
. 2 ea. - 1" water service
. Traffic Control
. Asphalt restoration per discussion
TOTAL: $5,200.00
Does not include turf restoration
Prices do not include any costs for: WAC. or $.AC., permits. special licenses, dewatering. frost ripping,
bond, construction staking, engineering fees ot testing unless otherwise states above.
Parrott ContraCting hereby proposes to furnish labor and materials - complete In accordance with above
specifications. for the sum of fwe thousand two hundred and 00/100($5,200.00) with payment to be made
as follows: 30 days following completion late charges at 1,5% plmonth.
.
A1ll'1'l8terial it guaranteed to be as specifieCl, All work to be complefBd in a WO/1(manlike maMer ;.lQeOrding to standard p\'actlce$.
Any alteratioft$ for deviation from above spedl'icatiol'l$ in'VOMng extra costs, will be executed only upon written ordet$, and will .
becOme an extra CI'Iarge OVflr and abOve the estimate. All agfMl'l\onts contingent upon sb'ike5, aceidents. or ~Iays beyol'lCl Ol,lr
co_ -'-~-~"7}=""'-""~"" -........... .....-.
AUTHOR.IZED SIGNA'IlJRE LL..Lt!-f1;zt::::::.. DA"I'e
ACCEP.'J~NCE OF PRO~Al..
The above prices, speeifications and conditions a"" hereby accepted, Vou are autJ'lorized to do the work. as
specifaed. Payment will be made as Ol.ItIined above.
AUTHORIZED SIGNATURE
DATE
t
;
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, JULY 13, 2004
5755 COUNTRY CLUB ROAD
CITY HALL
7:00 P.M.
.
MINUTES
DRAFT
1.
CONVENE PARK COMMISSION MEETING
Chair Arnst called the meeting to order at 7:05 P.M.
A.
Roll Call
Present:
Chair Davis; Commissioners Young, Meyer, Gilbertson, Farniok,and Westerlund.
City Engineer Brown; Technician Bailey; and City Administrator Dawson
Absent:
City Council liaison Lizee
B.
Review Agenda
.
Westerlund moved, Gilbertson seconded, to approve the Agenda as submitted. Motion
passed 6/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of June 8, 2004
Page 3, Item #6C, line 3, "first series" was changed to "first event".
Farniok moved, Meyer seconded, Approving the Park Commission Meeting Minutes
of June 8, 2004. Motion passed 6/0.
3. MATTERS FROM THE FLOOR
.
There were none.
4. PRESENTATION BY BOY SCOUT LUKE SCHLANGEN
South Tonka Little League representative, Tim Beduhn, stood up and asked to discuss several
requests by Little League, including turf in the batting cages, installation of a new scoreboard,
and resodding and leveling of field 3.
As STLL did not appear on the evening's agenda as discussion items, Brown suggested that
Beduhn contact him to discuss their proposals and appear before the Commission next month.
Luke Schlangen explained that he wished to lay a path between fields 1 and 2 at Freeman Park as
part of an Eagle Scout project he was striving to achieve. He stated that the path would be
funded by private sponsors and that the STLL Board would help him with the actual sodding and
installation of the path.
While he saw merit in the project, Brown stated that one complication may delay Luke's intent,
and this was the potential drain system in the area between fields 1 and 2. He explained that the
drain system has been a hotly discussed issue of late and that the City is investigating its options
regarding a drain system in this area. Brown continued, stating that since the water main was
extended thru this area, the City has tried repeatedly to re-establish grass, with little success.
~1A
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE 2 OF9
Although the City Consultant is currently determining what type of system can be installed, he
believed the project would have to be delayed until after the drainage was resolved.
Young asked Luke what timeline he had established to complete his project.
Though he has until his lSthbirthday to complete his Eagle Scout project, Luke stated that he had
intended to complete the path after fall ball, sometime this year, and had no other project plans.
Ifhe was solely committed to this project, Westerlund urged Luke to work in coordination with
the City as to when to lay the path. She indicated that she would hate to see him given the go
ahead to complete the project this fall, only for the City to rip up his work next spring with the
installation of a drain system.
While he hoped the drainage issues would be resolved this year, Brown indicated that there were
no guarantees of when the improvements would be made.
Gilbertson pointed out that the civic process could enhance and be part of Luke's Eagle Scout
project.
Young asked if the City could approve the scout project in concept and revisit the plan later this
year once progress has been made regarding the drainage.
Brown stated that it would be beneficial to have direction from the Park Commission and
continue ongoing communications via STLL as to the progress of the drainage system. Brown
indicated that the City would be hosting a public meeting August 4 to discuss drainage issues in
general throughout the City. He suggested that Luke stay in contact with Twila Grout, Park
Secretary, for progress reports.
Gilbertson moved, Farniok seconded, approving the pathway project between fields 1 and
2 at Freeman Park in concept, and encouraging Luke Schlangen to stay in contact with the
City in order to receive continued progress reports and establish a timeline for the Eagle
Scout Project. Motion passed 6/0.
5. REPORTS
A. Report on City Council Meeting of June 14, and June 28, 2004
Brown reported that the City Council acknowledged the Music in the Park series at their recent
meeting.
B. Report on Joint Meeting With City Council, Park Foundation of June 14,
2004
Gilbertson reported that the potential donor for the Park Plaza project was present at the Foundation
meeting and stated that, though he'd like to see the plaza completed this year, he would still support
the project if completed in 2005.
Ken Dallman, President ofthe Shorewood Park Foundation, reported that the joint meeting allowed
the Foundation, Commission, and Council to discuss some issues that would enable the groups to
move forward on some projects. He stated that, while the discussion came down to determining a
.
.
~
~
p
.
PARK COMMISSION MINUTES
TUESDAY, JULY 13,2004
PAGE 3 OF9
policy for naming and recognizing donors, the Foundation would like to see the plaza project
completed this year while it is still fresh in everyone's minds.
B. Update on Meeting with Tim Hughes Regarding New Piece of Equipment
for Skate Park
Brown reported that Hughes, who was current on new regulations regarding skate park heights,
indicated that the underwriters have given clearance for 4' high quarter pipes as apposed to the 3'
high initial rail. Since the skate light surfaces have deteriorated as well, Brown stated that Hughes
and staff will break down the costs for a new 4' high quarter pipe and surface sheets for an upcoming
Park Commission meeting.
Young questioned what fund these repairs and upgrades would be deducted from and whether these
were viewed as priorities by the Commission.
.
Brown stated that the improvements were part of the capital improvement plan (CIP), with $8,000
slated for the skate park.
D. Update on Park Activity Maps
As part of the Master Planning document, Brown reported that the Commission had directed staff to
develop a park inventory utilizing aerial photos of the parks. While these photos provide a good basis
to work from with the corresponding acreages noted, Brown asked for Commissioner comment.
Dais asked what the next step would be.
.
Brown stated that staff would return to WSB with the Commissions comments and have them further
identify the 4 categories of open space as defmed by the Commission in previous meetings. At that
point, Brown stated that the documents would be complete and incorporated into the Master Plan.
Westerlund suggested that WSB identify the amount of impervious surface each park contains as part
of their calculations, which would include parking lot, tennis courts, basketball courts, etc.
Brown requested that the Commissioners forward additional comments to him within 1-2 weeks.
6. PRESENTATION BY CARVER COUNTY PARKS
A. Lake Minnewashta Regional Park Off Leash Dog Park
Lenny Schmitz, of Carver County Parks, stated that he wished to gauge support from local cities for
an off leash dog park in Lake Minnewashta Regional Park. It would be the Counties intent to set up a
partnership with Shorewood, Excelsior, Chaska, Chanhassen, and Victoria to fund the project, since
there are no offleash dog parks in the vicinity and the public would like to have that amenity. He
noted that funding is the biggest obstacle, since the County has dedicated it's funding in recent years
to land acquisition. He asked if there was interest within the Commission to pursue a partnership
with the County and other local communities.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE40F9
Davis asked how many acres the park would consist of, as well as, an estimated price tag.
Schmitz stated that the cost would range anywhere from $20,000-40,000 and the size from 15 to 20
acres. Since there is 15-20 acres available in the northeast comer of the park with a separate entrance
and parking area, staff felt this would be an ideal location for the dog park. Schmitz explained that
no concrete plans were in place yet and that he was in the initial phases of gauging support for the
project. In addition to city funding, Schmitz stated that fund raising by pet owners was another
avenue worth pursuing, since the park would be a regional facility available to numerous potential
users.
Davis asked if additional user fees would be put in place.
Schmitz believed a season pass or daily use fee would be required to use the park, but cautioned that
little enforcement is available, thus, making this difficult to enforce.
Gilbertson asked who would be responsible for ongoing maintenance costs.
.
Schmitz stated that ongoing maintenance would be absorbed by the County. He indicated that he
wished to obtain a commitment of $5,000-10,000 per community which would then enable the
County to have site plans and concept designs put together. Schmitz stated that he had met with
Victoria, and would be meeting with the other cities in the coming weeks. He stated that the City of
Chanhassen has been eager to see the development of the off leash park, especially since they don't
allow pets in their parks at all.
Davis commented that BARK Magazine voted the Minneapolis area as a dog friendly City. She
stated that she believed this would be a great use of that unused portion of the park and a great place
for pet owners to visit.
While this portion of the park is blanketed with a combination of open space, maples, oaks, .
basswoods, and exotics, Westerlund voiced her opposition of removing much of the canopy beyond
the exotics.
Davis asked what Schmitz wanted from the Commission this evening.
Schmitz stated that he would like to know if the Commission is interested in joining a partnership
and seeing what can be developed.
Brown stated that dogs in parks and related issues have been difficult burdens for cities to carry. In
addition, Shorewood and it's neighboring communities are strapped for space; therefore, if the Park
Commission wishes to pursue the dog park, this would be an excellent opportunity. He asked if the
Commission was prepared to make a fmancial commitment, knowing the dollars are available in the
CIP.
Administrator Dawson interjected, stating that the Commission could proceed to explore the
alternatives. He asked what the level of contribution would be based on, a standard number of dogs
or a certain dollar amount per community. Dawson recommended that the County consider some
type of proportionate amount for each prospective partner, based on the size of the community.
.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 20(}4
PAGES OF9
Schmitz stated that the County would not wish to turn away any partner that wished to contribute on
some level.
Davis stated that she was confident that the Commission was amenable to the partnership and asked
what the proposed timeline for the project was.
Schmitz indicated that the project would be slated for fall of 2005 or spring of 2006. He promised to
follow-up with Shorewood after his upcoming meetings with the other prospective partners and keep
the City abreast of any developments.
Brown introduced Mark Themig, Shorewood resident, past Park Commissioner, and interested pet
owner.
.
Themig stated that he and several of his neighbors were excited about the off leash dog park and
believed it would be a great asset to the community.
Gilbertson asked how dog owners could help forward this mission.
Brown suggested information and updates be published in the newsletter and web site, as well as,
requests for comment and feedback.
7. MUSIC IN THE PARK
Davis reported that the Music in the Park the past weekend was a wonderful community event with
more than 200 people in attendance. She asked if there had been any sponsor feedback to date and
indicated that she supported written recognition of the sponsors via the sample certificate.
.
Brown suggested the Mayor sign the certificate and the saxophone logo be added to the form.
Gilbertson moved, Westerlund seconded, to approve the certificate of Appreciation and letter
thanking each sponsor 'for its support of the 1st Annual City of Shorewood Music in the Park'
signed by the Mayor in recognition of their participation. Motion passed 6/0.
Gilbertson requested that each newspaper ad mention the sponsors individually and asked that he be
given PDF approval before the ads run. In addition, Gilbertson asked that the donations be allocated
accordingly, since the first event was rained out.
Since rainouts are inevitable, Brown suggested that future sponsors sponsor the entire series of all
three concerts versus specific events. He noted that Pizza Primo, sponsor of the first concert which
was rained out, was given sponsorship of the second concert.
Farniok suggested that the Commission address this in further detail next year.
Meyer urged staff to bill each sponsor for the entire series and if they have a question, she felt
confident that they would call the City to discuss the details.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE60F9
8. REVIEW DESIGN OF FREEMAN PARK PLAZA PROJECT
Having met with members of the Park Foundation on site, Brown presented the updated Park
Plaza rendering, noting that the fence would be eliminated. He pointed out that materials would
need to meet certain specifications and that the plaza was rotated from the original design so that
the playground is situated to the north.
Westerlund asked where the additional 4 trees would be placed.
Gordon Lindstrom, Park Foundation member, stated that the trees would be planted to the south
and west side of the plaza to aid in shading the site.
Brown explained that, at one time, the Pale Commission granted its general approval, and
technically, staffis comfortable with the aspects of the plan.
Young moved, Gilbertson seconded, granting Park Commission endorsement to the Plaza
design for City Council consideration.
.
Meyer questioned who would be responsible for paying the bills for the plazas construction.
Brown stated that the Park Foundation would be funding this endeavor.
Lindstrom and Dallman confirmed this.
Young stated that he wished to pass the responsibilities of choosing stone and materials on to
staff.
Brown encouraged the Commission to determine whether the plaza fit the Commissions vision,
or discuss any strong desires that they'd like to see incorporated into it, and move it forward to
Council.
Dawson encouraged the Commission to be as detailed as they like, since the City will be
responsible for maintaining the plaza once built.
.
Meyer indicated her desire that the Commission be kept in the loop as materials and landscaping
are determined.
Dawson invited members of the Commission to attend any of the monthly Foundation meetings
to get updates or voice preferences.
Brown stated that staff would commit to bringing back surface materials, plantings, treatments,
picnic tables, etc. for the Commissions information.
Dallman felt it would not be difficult to share planting diagrams with the Commission ahead of
time. He asked the Commission to grant approval for the plaza where it is shown so that the
Foundation can proceed to obtain quotes and fmalize plans, and the donor can begin to obtain
funds.
Davis indicated that she'd like to see the fundraising cover and include the trees, plants,
landscaping, and picnic tables from the beginning.
Young suggested this be incorporated into the resolution. He withdrew his original motion.
.
PARK COMMISSION MINUTES
TUESDAY, JULY 13,2004
PAGE 7 OF9
Since eliminating the brick program, Dallman pointed out that the plaza, once surrounded by the
bricks, would now be a concrete patio with a colored stamped edge design.
Brown reiterated that approvals this evening would allow the Foundation to proceed with their
fundraising, obtaining bids, plantings, and surface treatments that could be presented to the
Commission in August.
Dallman pointed out that the donor would like the plaza to be a fitting memorial to a respected
and deceased resident; therefore, it would be their intent to have a nice looking plaza.
Meyer repeated the need to require landscaping in order to beautify this huge piece of cement.
Gilbertson added his request to see picnic tables also. He pointed out that the Commission has
voiced overall support for the placement of the plaza; however, would like to see more details of
how the fmished product will look.
.
Lindstrom stated that the donor was present this evening and forced to leave, but voiced his
request that the plaza project be allowed to move forward for completion this year, preferably by
October. He questioned whether this was possible.
Based on her and Commission Young's meeting with Frank Molek of the Arboretum, Davis
stated that it is the families of those memorialized that wish to see these things maintained and
kept very nice. It is the cities intent that these memorials be a beautiful spot and something
everyone can be proud of; therefore, more attention to the details is necessary.
Gilbertson moved to approve the Plaza project design with the caveat that the Park
Commission be allowed to review the fmal materials, treatments, surfaces, picnic tables,
and landscaping.
.
Gilbertson stated that he did not thfuk the Commission's need to see the plaza details would stop
the process from proceeding, but instead help shape its development.
Dallman stated that the Foundation could return in August to present the landscape plan and
other details if the Commission could support the concept.
Gilbertson withdrew his motion.
Gilbertson moved, Westerlund seconded, to approve the family plaza area, contingent upon
City Engineer approval of details and materials and the Park Commission approval of the
landscape plan and picnic tables at its next meeting; noting that the Commission endorses
the overall plaza's placement, spirit of this endeavor, and wishes to foster its continued
progress.
While Young stated that he would vote in support of the motion, he was concerned by the
Commissions need to micromanage this particular project.
Motion passed 6/0.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE80F9
9. DISCUSS POLICIES AND PROCEDURES FOR RECOGNIZING DONATIONS
TO THE PARKS
Dallman explained that, in the case of the plaza, the intent is that it would be named as a fitting
memorial of someone who held significance to many in Shorewood Oaks. He maintained that
the recognition would not be precedent setting, since the Shirley Rice Memorial Garden and
other namesakes currently exist within the City. He pointed out that the American Legion
currently supports the Southshore Community Park each year and is recognized via signage. He
stated that the donor has indicated his willingness to maintain tastefulness by signifying the plaza
with a small plaque or stone.
Brown pointed out that Administrator Dawson had done a great deal of research compiling
samples from other cities of their policies and procedures for recognizing donors and
contributors to their parks.
While the responses and procedures of communities varied across the board, Dawson indicated
that the Eagan model provided the most comprehensive approach, with the addition of some
sensitive issues regarding signage, recognition in public information, corporate recognition, and
the criteria pertaining to living or deceased.
.
Davis was hesitant to agree that, as noted within some of the city policies, if a donor has covered
50% or more of the costs they are entitled to naming rights. On the other hand, she believed a
small sign would be appropriate in recognition of the contribution. Davis stated that she felt this
issue could not be resolved this evening, and instead would be better suited for a work session in
order to set standards for the future.
Young asked what this plaza contributor would be comfortable with regarding recognition.
Dallman stated that the donor had indicated that a brick or stone with a plaque dedicated to the
gentleman's memory would be appropriate. Dallman stated that the donor was not looking for
anything big or pretentious.
.
Brown suggested that, since the intent of the donor seems reasonable and the Commission seems
comfortable with some sort of recognition, the Foundation could return in August detailing the
recognition. This would allow the Foundation to move forward while the Commission sets up its
guidelines.
Meyer stated that she was not comfortable naming the entire plaza after someone and feared it
might be deemed precedent setting. She agreed that more time should be spent in work session
setting standards for recognition.
Gilbertson asked if the plaza proposal fit the parameters set up by the Eagan guidelines.
Dawson stated that the Eagan policy would allow that some special recognition would be given.
While it would fit within the parameters, the Commission would need to determine the intent of
the naming, for instance this plaza is in memory of 'someone'.
Dallman stated that he would relay to the donor that the Commission is comfortable with a
modest dedication, and that in all likelihood the Commission will not reverse itself during the
process. While the donor does not wish to go to the family until he knows for sure what type of
dedication would be allowed, if the Foundation felt confident this would proceed with the
dedication. .
.
,
.
.
PARK COMMISSION MINUTES
TUESDAY, JULY 13, 2004
PAGE90F9
Young stated that he believed that there was consensus among the Commission to give the
Foundation a motion that the COmmission has no problem with the idea of a memorial or
recognition, but it's a matter of defining the specifics of it.
Westerlund moved, Young seconded, that the Commission make a commitment to allow
some sort of recognition to be given for this gentleman in this particular plaza in question,
with further details forthcoming, that will fit within the standards that the Commission set
forth. Motion passed 6/0.
Dallman thanked the Commission for its attention to this matter and hoped that the standards
would be set at a work session prior to the next regular meeting in August.
The work session was scheduled for July 27,2004 at 6:00 p.m.
10. NOMINATE CHAIR AND VICE CHAIR
Westerlund moved, Gilbertson seconded, to nominate Davis as Chair of the Park
Commission, Motion passed 6/0.
Meyer moved, Westerlund seconded, to nominate Gilbertson as Vice-Chair of the Park
Commission. Motion passed 6/0.
11. RESCHEDULE SEPTEMBER 14 PARK COMMISSION MEETING
The September meeting was rescheduled for September 28, 2004.
12. NEW BUSINESS
Brown distributed a liaison sign up sheet for Council meetings for the remainder of the year.
Famiok would liaison at the July City Council meeting.
The Park Foundation would be meeting Wednesday, July 14, 2004 at 5:00 p.m. for those who
might be available to attend.
13. ADJOURNMENT
Meyer moved, Westerlund seconded, adjourning the Regular Park Commission Meeting of
July 13, 2004, at 9:55 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recording Secretary
.
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY , JULY 6, 2004
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:00 P.M.
Present:
Chair Bailey; Commissioners Conley, Gagne, Gniffke, Packard, and White; and Planning
Director Nielsen
Absent:
Commissioner Woodruff and Council Liaison Garfunkel
APPROVAL OF MINUTES
· June 15, 2004
Gagne moved, Packard seconded, Approving the June 15, 2004, Planning Commission Meeting
Minutes as presented. Motion passed 6/0.
1. PUBLIC HEARING - PRELIMINARY PLAT - SLEEPY HOLLOW WOODS
Applicant: Tradewinds Concepts, Inc.
Location: 5610 and 5650 Grant Lorenz Road
Chair Bailey opened the Public Hearing at 7:04 P.M., noting the procedures utilized in a Public Hearing.
He also explained any items recommended for approval this evening would be placed on the July 26,
2004, Regular City Council Meeting Agenda for further consideration and discussion.
Director Nielsen briefly reviewed the history in this case, noting this Public Hearing was a continuation
from the June 1, 2004, Planning Commission Meeting. He also stated he had tried to contact
Minnewashta Elementary School regarding potential trail access to school grounds, but had not heard
word from school officials on the matter. He went on to explain how new information had been
submitted to address prior issues of concern. Specifically he explained the depths for Lots 3 and 4 had
been increased to 150 feet. The proposed building pads had been placed to maximize tree preservation.
Since the pad on Lot 5 was back further than setbacks required, Director Nielsen stated, particular
attention should be paid to the three trees being preserved in the front of that lot. The pad for Lot 2 had
been moved to comply with the rear yard setback requirement. In. addition, the proposed street had been
reduced in width to 24 feet, consistent with City standards, and the street had yet to be named. He
reminded the developer to choose a name that was not too close to any existing street within the Excelsior
Fire District.
Director Nielsen went on to explain the City's engineering consultant, WSB, had addressed the revised
grading, drainage, and erosion control plan. He stated it was worth noting that the drainage swales
proposed on the north and south sides of the site would alleviate surface water runoff to adjoining
properties. To the extent that drainage problems on properties to the north were a result of subsurface
drainage (e.g. perched water table), the plat would have no impact, positive or negative. Furthermore, the
developer had submitted a report from Kjolhaug Environmental Services Company, stating that there
were no jurisdictional wetlands on the site.
Director Nielsen went on to explain the final plat for this project should include drainage and utility
easements at minimum 10 feet along each side of each lot line. In addition, easements should be provided
over the proposed drainage swales and ponding area. He noted the developer had included a bituminous
trail between Lots 2 and 3 in the project. The width of the trail should be reduced from eight feet to six
PLANNING COMMISSION MEETING MINUTES
July 6, 2004
Page 2 of7
feet. Since the trail bent around a stand of trees to be preserved, additional trail easement would then be
necessary on Lot 3.
The tree preservation/reforestation plan still needed work. While the plan appeared to locate and illustrate
significant trees on the site, many of them were not identified by size and specie. Proposed reforestation
included a series of boulevard trees, located in the public right-of-way. These should be moved onto the
individual lots. Also, the plan introduced a number of Black Hills Spruce, ten of which were located on
the north side of the site. Director Nielsen stated, while he was aware a certified forester had been
involved with the plans, the plans did not include a signature. A fmal plan should be signed by a forester
or registered landscape architect. The plan should also specify tree sizes, including deciduous trees a
minimum of three-inch caliper, and evergreen trees at least six feet high.
Director Nielsen also stated a letter had been received from Skjervold Law Office regarding opposition to
unrestricted trail access to the Minnewashta School property.
Director Nielsen stated, subject to the suggestions discussed, and those of WSB, approval of the
preliminary plat was recommended. He noted, should this matter be recommended for approval, the .
developer must submit a complete fmal plat, including construction plans and specifications, and
estimates for all site improvements, including reforestation, within six months of the Council's approval
of the preliminary plat.
Charles Melcher, of Quality Site Design representing the applicant, stated a registered forester had been
involved in the plans, and his signature would be added to the plans, as well as a list of trees and sizes had
been supplied. He stated he had conducted a site visit with regard to site drainage and its impact to homes
in the surrounding area. He noted the culvert on the west side of Noble Road seemed to be approximately
half full of dirt, and he believed with that dirt removed, the drainage would respond appropriately in that
area. With regard to the drainage impacts to the houses on the south side of Noble Road, he believed
there had been some retaining wall failure potentially due to improper installation of the wall itself. He
detailed the appropriate process to be utilized in construction of a retaining wall. He stated, in this case,
he believed the drainage to be site specific and if the City would work with the homeowners having
difficulty with drainage, he thought the issues could be resolved. The issues of concern that WSB and
Associates had raised with grading, he believed to be valid and the site plan demonstrated grading plans .
in response. He stated overflow plans were in place currently as part of the project, and the path to the
Elementary School had been requested.
John Hanson, 26435 Noble Road, stated he was concerned for the drainage in the area of the project as he
lived on the south side of Noble Road, and he cautioned the developer to have the rate of flow no higher
than current standards as h,e believed it imperative the drainage from the site flowed appropriately. He
then shared photos of drainage in the area, noting that the site and surrounding area had flooded twice in
the past three years.
Chris Kahlstrom, 26335 Noble Road, stated he believed the City was quite aware of the residents'
concerns about drainage in that area, and stated he had taken video footage of the area and sent it to the
Minnehaha Creek Watershed District for remedy. In. response to his question regarding the responsibility
of the drainage in the area, Director Nielsen stated it was the City's responsibility to clear and maintain
the culvert.
William Ruoff, 36265 Noble Road, stated the culvert in the project area frequently overflowed in the
spring thaw. With regard to the drainage and the retaining wall, he believed there was an underground
spring behind the wall that was potentially responsible for contributing to the failure of the wall structure.
He questioned where the first houses to be constructed were to be located on the plans. He also expressed
.,
Dewey Carter, applicant, 26330 Noble Road, presented a letter to the Commission detailing the drainage
in that area from his property in order to provide perspective to the drainage issues for the project. He
stated because Lot 6 would include the house with a retaining wall, construction would take place on that
lot frrst in order to give that area the appropriate care in construction since the area was considered the
more delicate area in the project. He stated he would take care of the swale issues on Lot 5 for the
resident to the north. He stated he was adamant about maintaining the trees throughout the lots, and
wanted to maintain a buffer of approximately 20 to 25 feet from the property lines. He stated he
appreciated all the time and efforts Staff and the Commission had given to this project.
PLANNING COMMISSION MEETING MINUTES
" July 6, 2004
Page 3 of7
concern for having the trees cut to the property line, noting it would helpful to have some sort of buffer
remaining between the new project and surrounding homes.
.
.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:33 P.M.
Commissioner Packard questioned the negative reactions to a trail to the Elementary School being part of
the project. Commissioner White explained some residents were concerned for inappropriate activities
taking place on the trail or playground area of the school grounds. She went on to question whether the
trail could be moved to a different, perhaps safer, entrance to the school grounds, so that access to the
playground area would be clear to people on the playground. She also requested an entrance, either gated
or walkthrough be part of the plans for the trail access to the school grounds.
Chair Bailey questioned whether Director Nielsen could discuss these issues with the school officials and
let the school decide on the exact placement of the trail within the plans. Mr. Melcher.stated that would
not pose a problem to the proposed plans, however, he would like to see the issue addressed prior to the
final plat being approved.
With regard to the walkout style house being proposed on Lot 5, Chair Bailey questioned who would be
responsible for swale maintenance and related easements for the drainage swale and ponding for the
development. He also questioned what repercussions would be had should the perched water table be
disrupted in construction of this project. Director Nielsen explained al homes being constructed should
certainly be built with drain tile. He did not believe the construction should disrupt the perched water
table in this case, as the rate of drainage would not be allowed to increase, only the volume of water
leaving the site.
Gagne moved, Conley seconded, Recommending Approval of the Preliminary Plat, subject to Staff
Recommendations, as well as obtaining direction for placement of the trail to Minnewashta School in
writing, for Sleepy Hollow Woods for Tradewinds Concepts, Inc., 5610 and 5650 Grant Lorenz Road.
Motion passed 6/0.
Chair Bailey closed the Public Hearing at 7:45 P.M., and recessed the meeting at 7:46 P.M. He
reconvened the meeting at 7:48 P.M.
2. 7:15 P.M. PUBLIC HEARING-PRELIMINARY PLAT- SMITH MANOR PARK
Annlicant: Smith Partners, Inc.
Location: 5125 Suburban Drive
Chair Bailey opened the Public Hearing at 7:48 P.M.
Director Nielsen explained the history of the request, stating that Smith Partners, Inc. had arranged to
purchase the lot at 5125 Suburban Drive and proposed to subdivide it into two lots. The property was
zoned R-1C, Single-Family Residential and contained approximately 40,840 square feet of area.
PLANNING COMMISSION MEETING MINUTES
July 6, 2004
Page 4 of7
A single-family home, a detached garage and a barn currently occupied the site. A looped driveway
provided access to the site from Suburban Drive. The existing home was situated at the high point of the
site, and the property dropped off to a low spot to the north. A small area on the southerly side of the site
dropped off to a pond located in Manor Park to the south of the subject property. The property was fairly
open, with the exception of a stand of poplar and elm trees along the westerly boundary of the property.
Further, he explained the developer proposed to demolish the existing buildings on the site and build two
new single-family homes on the lots.
Director Nielsen went on to explain this property was previously divided, at which time the owner sold
approximately one-half acre of land to the City to be combined with Manor Park. Since the Shorewood
Subdivision Code allowed only one minor subdivision per property, this division was being processed
through a formal platting process.
Lot 1 would have 20,091 square feet of area and Lot 2 would have 20,750 square feet, both meeting the
minimum area requirement for the R -1 C zoning district. The lots also complied with minimum width and
depth requirements. .
Existing trees on the lot were not affected by the subdivision itself. Therefore tree preservation and
reforestation could be addressed at the time someone applied for a building permit.
It was recommended that the preliminary plat be approved subject to the following:
1. The final plat must include the description "Block I".
2. Drainage and utility easements must be provided, 10 feet on each side of the newly created lot
line. In addition, the applicant had been advised to provide a conservation easement for the
portion of the pond buffer area that extended onto the subject property.
3. The applicant must provide an up-to-date (within 30 days) title opinion for the property.
4.
It was not required that the existing house be removed. However, the barn on the Lot 1 must be
removed, and the northerly driveway loop must be eliminated. If the applicant proposed to record
the fmal plat before these items could be completed, he should provide cost estimates for the
demolition, from which a letter of credit for one and a half times the estimate must be provided.
5. Prior to release of a final plat for the subdivision, the applicant must pay $1500 in park dedication
fees and $1200 in local sanitary sewer charges. Credit had been allowed for the lot with the
existing home on it.
6. The applicant had requested the preliminary plat and final plat be processed together. This was
acceptable, provided all of the fmal plat submission requirements (including Mylar drawings)
were met by the time the application went to the City Council. In any event, the applicant must
submit the final plat within six months of the Council's approval of the preliminary plat. Once a
final plat had been approved, the applicant must record it within 30 days of Council approval.
Philip Smith, 26000 West Lafayette Road, Orono, and representing Smith Partners Incorporated, stated
the items Director Nielsen had discussed were accurate and Smith Partners Incorporated would be taking
action as directed on these items.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:54 P.M.
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PLANNING COMMISSION MEETING MINUTES
July 6, 2004
Page 5 of7
The Commission requested clarification on a number of items discussed by Director Nielsen. Mr. Smith
stated his plans were to demolish the existing structure as directed and start construction in late August
with the second lot to the north lagging behind the construction on the southerly lot.
Packard moved, White seconded, Recommending Approval of a Preliminary Plat, subject to Staff
recommendations, for Smith Manor Park for Smith Partners, Incorporated, 5125 Suburban Drive.
Motion passed 6/f)'
Chair Bailey closed the Public Hearing at 7:59 P.M.
3. 7:30 P.M. PUBLIC HEARlNG- C.U.P. FOR PROPANE GAS DISPENSER
Aoolicant: John Townsend
Location: 5680 County Road 19 (Tonka Bayt)
Chair Bailey opened the Public Hearing at 8:00 P.M.
Director Nielsen explained the applicant and operator of Tonka Bayt at 5680 County Road 19 had applied
for a conditional use permit for a propane refill station on the north side of the property. His request was
explained in his letter, dated 1 June 2004, submitted to the Planning Department. His letter included a
photo of a standard propane refilling station and information that demonstrated how the tank would be
situated on the site.
He went on to explain the subject property was zoned C-3, General Commercial and contained
approximately 15,000 square feet of area. Land use and zoning surrounding the property area included a
retail carpet store, zoned C-3 to the north; County Road 19, then Tonka Village Shopping Center in
Tonka Bay; zoned commercial to the east; Smithtown Road, then Minnetonka Country Club; zoned R-1A
to the south; and the American Legion; zoned C-3 to the west.
Director Nielsen explained the current use of the property was a gas station/convenience store. A one-
story building was located on the west side of the site, with. gas pumps on the County Road 19 side. At
present the site was nonconforming, in that the circulation and parking areas were not curbed and striped.
Ingress and egress from the site was currently wide open on both the Smithtown Road and County Road
19 sides of the property. He also explained gas stations were allowed by conditional use permit in the C-3
zoning district.
Director Nielsen then reviewed Section 1201.21 Subd.4.e. of the Shorewood Zoning Code, with regard to
the conditions of the Code. He stated the request complied with these conditions and approval was
recommended, subject to the following:
1. The applicant must provide estimates or bids for the landscaping and curbing improvements.
From these estimates, a letter of credit for one and one-half times the amount of the bids must be
provided. The letter of credit must extend to the end of 2005 or until the improvements have
been completed, whichever occurred first.
2. The applicant must address signage. If new signs were proposed relative to the new propane
service, they must be included in the overall sign plan for the site. Sign permits would be subject
to Council review and approval.
3. Plans for the propane tank refill area must be approved by the Fire Marshal.
4. The resolution approving the conditional use permit should specify that all landscaped areas
would be continually maintained (e.g. irrigation and replacement of dead plants).
PLANNING COMMISSION MEETING MINUTES
July 6,2004
Page 6 of7
He also explained the applicant's request was viewed as an opportunity to improve some of the zoning
deficiencies currently present on the site and enhance the visual appearance of the comer. Some of the
site improvements associated with the request, he went on to explain, must be delayed pending
construction of the County Road 19 intersection. He recommended the majority of the landscaping, with
the possible exception of the southwest comer of the property, should be completed sooner rather than
later with regard to the project. Also, a letter of credit should be required to guarantee completion.
John Townsend, 4235 Circle Road, Bloomington, Minnesota, stated he had no problem with providing
landscaping to the site, but he believed the fence would be problematic as it would collect trash. He also
thought the fencing placed in the front of the tank would create issues when refueling the tank and would
be subject to breakage.
Discussion ensued regarding the necessity of fencing and landscaping of the propane tank proposed for
the site.
Commissioner Conley stated two issues seemed to require consideration in this case, specifically the .
realities of refilling the tank should a fence be placed around all sides of the tank, and also how the site
would look and function the remainder of the time on site. He thanked Director Nielsen and Staff for
sensitivity to the site planning and aesthetics in this case. He also stated he thought the tank was
industrial looking and would contradict the landscaping of the project and the intersection project overall.
He further stated he would be in support of screening of the tank and the use of fencing around the tank as
well.
Discussion ensued regarding possibilities of placement related to the gas station structure and the need for
marketing of the propane on site. In response to Commissioner Conley's question regarding access to the
tank, Mr. Townsend explained persons wishing to access the tank for propane use would be required to
access the tank through a control box that could potentially be placed at the end of the tank rather than
along the side. Mr. Townsend stated he would need to check the regulations for placement in relation to
the building. He also stated he would be willing to cut the size of the tank in half (from 1000 gallons to
500 gallons).
Commissioner Gniffke stated he would like to see the tank moved closer to the building in parallel .
position to the north side of the building, and include landscaping around the tank perimeter.
Mr. Townsend stated he thought the marketing aspect of the tank could be handled and he was receptive
to the idea of moving the tank in a parallel fashion to the building with the control box being located at
the end facing the street. He stated he would check with the Fire Marshal regarding this potential
placement. He stated he would prefer more landscaping rather than the inclusion of fencing in the
conditions for approval.
Director Nielsen suggested this case be placed on the July 20, 2004, Study Session Agenda for the
Planning Commission to allow for these issues to be resolved.
Gagne moved, Packard seconded, Continuing this case to the July 20, 2004,. Planning Commission
Meeting Agenda. Motion passed 6/0.
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PLANNING COMMISSION MEETING MINUTES
July 6, 2004
Page 7 of7
4. SITE PLAN REVIEW - SHOREWOOD VILLAGE CENTER ENTRANCE
Applicant: Shorewood Village Shopping Center
Location: 23600 Highway 7
Director Nielsen explained this item has been postponed to a meeting in August at the request of the
applicant.
Commissioner Gagne requested an update on the trail section missing from the Lake Linden Trail.
Director Nielsen explained that trail section would be installed in the near future.
5. MATTERS FROM THE FLOOR
None.
6. DRAFT NEXT MEETING AGENDA
Director Nielsen stated a discussion on average lakeshore setback regulations and a continuation of the
Public Hearing on the request for Conditional Use Permit for a Propane Gas Dispenser was slated for the
July 20, 2004, Planning Commission Meeting Agenda.
7. REPORTS
. Liaison to Council
Commissioner Packard reported on matters considered and actions taken at the June 28, 2004, Regular
City Council Meeting (as detailed in the minutes of that meeting).
Commissioner Liaison to Council were suggested as followed for the remainder ofthe year.
. July
. August
. September
. October
. November
. December
Commissioner Gagne
Commissioner Conley
Commissioner Gniffke
Commissioner White
To be announced
To be announced
. SLUC
No report given.
. Other
No other reports were given.
8. ADJOURNMENT
White moved, Gniffke seconded, Adjourning the July 6, 2004, Planning Commission Meeting at
8:34 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED.
Sally Keefe, Recording Secretary
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
27 May 2004
RE:
Sleepy Hollow Woods - Preliminary Plat
FILE NO.:
405(04.12)
BACKGROUND
.
Dewey Carter has submitted plans for the development of 7.05 acres ofland located on
the west side of Grant Lorenz Road, approximately 200 feet south of Noble Road (see
Site Location map _ Exhibit A, attached). The applicant proposes to subdivide the
property irito six lots, one ofwl:1ich has an existing home on it (see Sheet No.3 of the
applicant's plans - attached).
The property is zoned R-IA, Single-Family Residential and is characterized by a hill in
the northwest quadrant ofthe site that drops off gi-aduallyto the west and south and
somewhat more steeply to the north and east (see SheetNo. 2). A significant drainage
way occupies the east side of the site, running parallel with Grant Lorenz Road... The site
is densely woog.ed with deciduous trees, especially on the easterly third of the property.
An existing home occupies the southeasterly portion of the property. The driveway to
that home is situated approximately center of the site onGrant Lorenz Road. The
property is bordered on the north and south by single-family residential development.
Minnewashta Elementary School property lies to the west of the site. Grant Lorenz Road
forms the easterly boundary of the site.
{) PRINTED ON RECYCLED PAPER
#8.A
.
.
Memorandum
Re: Sleepy Hollow Woods - Preliminary Plat
27 May 2004
ISSUES AND ANALYSIS
A staffreport, dated 26 April 2004, identified several issues based upon a sketch plan
review of the project. The applicant has submitted a preliminary plat that addresses a
number of those issues, while others remain unresolved. Following is how the proposed
development complies with City Code requirements.
A. Zoning Code. The proposed development creates five new single-family
residential lots, in addition to the existing lot occupied by the current property
owner's home (see Exhibit B). The existing lot (Loti) will be enlarged from
48,400 square feet to 62,972 square feet in area. The lot to the north (Lot 6)
. contains 5.9,969 square feet. Lots 2-5 are all 40,000 square feet, the minimum
required in the R-1A zoning district. All six lots meet the minimom width
requirements, however, Lots 3 and 4 'are half afoot short of the minimum depth
requirement. This is somewhat minor; and can be corrected iri the final plat.
Required R'lA setbacks have been shown on the plat. All lots are coosidered
quite buildable, altbough the proposed building pads shown on tbe preliminary
gtading{ll.n (Exhibit C) are considered somewhat modest at 50'x 70', especially
if any of the homes are intended to be ramblers. ~le we typically do not
advocate that all houses be lined up at the minimum front building line, three of
the building pads appear to be back further on the lots than necessary. The
building pads for Lots 5 and 6 are shown 85:!: feet from tbe stree!, and the pad for
Lot 2 extends into the required rear yard setback. These pads should be. pulled
toward the street so as to reduce tree loss at the backs of the lots and to minimize
drainage onto adjoining properties.
B.
Subdivision Code.
1. Proposed Street. As mentioned in the sketch plan review, the proposed
street is shown as being 32 feet in width. Shorewood's requirement for
local streets is only 24 feet. The street is located approximately 10 feet
north of the driveway for the existing home. It is expected that the
existing home;will be accessed from the new street. This driveway should
be shown on the grading plan for the project.
The preliminary plat does p.ot include a name for the street.
2. Grading, Drainage and Erosion Control. The City's engineering
consultant, WSB, has. addressed these items in a separate staff report,
dated 21 May 2004, attached. One oftherecommendations in the report is
that the ponding area be designed to National Urban Runoff Program
(NU1U') standards. Given that tbe site is less than eight acres, it may only
be necessary to provide detention to control the rate of runoff. As of this
-2-
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.
-3-
Memorandum
Re: Sleepy Hollow Woods - Preliminary Plat
27 May 2004
writing, the City has not received runoff calculations demonstrating that
the proposed pond and storm sewer pipes are adequate in size to comply
with City standards. According to the developer's engineer, the 36" pipe
under the proposed road is based upon pipe sizes upstream of the plat.
The developer's engineer will forward his calculations today, and
hopefully the City Engineer will be able to address this issue by Tuesday
night's meeting. '
The grading plan (Exhibit C) shows only the grading that will be
necessary for the plat improvements (ponding and street). As mentioned
in both the Engineer's memorandum and the previous'sketch plan review,
grading for the individual lots must also be shown. Although some sort of
. floor elevations have been indicated on the grading plan, they appear to be
unrealistic for the site. For example, the pad shown for Lot 2 (the flattest
lot in the plat) is nine feet higher than the existing grade. A detailed
grading plan showing existing and proposed site contours, low floor
elevation, garage floor elevation and 'driveway grades should be required:
This will help to address drainage concerns 'and better determine what
trees will be lost in the development process. It i$ further recommended
that the developer consult with a builder to make sure that the lots are
graded to accommodate the size and style of homes that will occupy the
lots. The developer is reminded that driveway grades should not exceed
eight percent. '
The WSB report suggests that the proposed pond may be located in a
wetland; The developer should have a wetland delineation prepared,
identifying any wetlands that m~y be subject to the Wetland Conservation
Act.
The preliminary plat includes,drainage and utility easements around each
lot. The plat is not consistent, however, with the grading plan, which also
provides easements for the drainage way and ponding area on the east side
of the site.
It is also recommended that the developer's engineers get in contact with
the Minnehaha Creek Watershed District as soon as possible to learn what '
concerns the District may have. j
3. Utilities. As indicated in the WSB report, sanitary sewer is adequate to
serve the site. Upon approval of a final plat, the developer will be
required to pay local sanitary sewer access charges (LSSAC) in the
amount of $6000. Credit is given for the lot with the existing home on it.
Since city water is not within reach of the property, the lots will be served
by individual wells.
.
.
Memorandum
Re: Sleepy Hollow Woods - Preliminary Plat,
27 May 2004
4. Park Dedication. The City's park plan does not identify a need for
additional park land in the vicinity of the plat. In fact, the elementary
school property to the west of the site provides recreational opportunities
for the area. In this regard, the City may wish to require a short trail
connection between the cul-de-sac and the school property. This was done
in the Marsh Pointe subdivision on the west side of the school property.
This item should be referred to the Park Commission for its review and
comment. Park dedication fees for theproject will amoUIlt to $7500, with
credit being given for the lot with the existing house on it.
C.
Tree Preservation and Reforestation. The majority of site alteration takes place in
conjunction with the street and ponding areas (see Exhibit D). Since grading has
not been shown for the individual lots:, it is not lmown how many additional trees
will be lost for home construction. As mentioned earlier in this report, relocation
of some of the building pads could reduce the nuniber of lost trees. It is
recommended that the developer submit a revised tree preservation and
reforestation plan (the current plan does not address tree replacement), prepared
by a registered landscape architect or certified forester, along with the revised,
detailed grading plan.
RECOMMENDATION
In light ofthe issues raised herein, preliminary plat approval is notrecommended at this
time. The issue of wet Ian dip on ding may have some effect on the design of the plat. It is
recommended that a new grading, drainage and erosion control plan., along with a
wetland delineation and revised tree preservation/reforestation plan be submitted by the
developer. The developer should indicate whether tbeseitems can be completed within
two weeks, in order to have the application. continued to the July Planning Commission
agenda.
Cc: Park Commission
Craig Dawson
Tim Keane
Larry Brown
Dave Hutton
Dewey Carter
Charles Melcher
Note: As this report is being prepared for distribution, the developer has submitted a
revised tree preservation plan, prepared by a certified forester. We have also received
storm water runoff calculations, which have been forwarded to WSB. Both of these
items will be reported on at Tuesday night's meeting.
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PRELIMINARY PLAT
Sleepy Hollow Woods
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Sleepy Hollow Woods
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, '. emorandum
& Associates, Inc.
To:
Brad Nielson, City of Shorewood
From:
Dave Hutton, P.E., Municipal Manager
Steve Gumey, P.E., Design Engineer
Andi Moffatt, Wetland Biologist
Date:
May 21, 2004
Re:
Sleepy Hollow Woods Development - City of Shorewood
WSB Project No. 1074-93
Outlined below, please find our review of the Sleepy Hollow Woods Development plans
prepared by Quality Site Design, LLC, dated March 22, 2004.
· The grading for each individual lot is not shown on the plans. It is recommended that
grading be done so that fill is not placed in areas that convey runoff from adjacent site. A
swale may be required along the south property line to maintain positive drainage
through the site.
· It is unclear what the designation "FBO" signifies. It appears that some of the building
pads may be several feet above the existing ground elevation.
· An Erosion Control Permit is required from the Minnehaha Creek Watershed District
(MCWD) for this project. This permit *i11 require the use and documentation of Best
Management Practices. This permit mu:st be obtained by the developer from the MCWD
before the start of construction
· An NPDES Phase II construction permit is required for this project since it will disturb
more than I acre of land. This permit must be obtained by the developer from the MPCA
before the start of construction.
· No drainage calculations were provided for review. These should be forwarded to the
City for review.
· Based on a cursory review of the grading plan, it appears that the runoffrate will be
increased under the proposed conditions. A small pond is shown in the northeast comer
of the site, but there does not appear to be sufficient live-pool storage to meet the City's
stormwater runoff requirements. Additional storage and a modification of the outlet
structure is needed at the proposed outlet.
· The proposed grading plan does not provide the adequate dead-pool storage in order to
meet the City's stormwater quality requirements. The pond should be designed to meet
NURP guidelines, including 4:1 side slopes and a 10-foot maintenance bench.
C:\WINDOWSlTemporary III/ertle' Files\OLKCOj1\051104-bl/.doc
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May 21,2004
Page 2
. The low point of the proposed road appears to be at the same elevation as the existing
home. City policy requires 1 foot of freeboard between the overflow elevation and the
low building opening.
. If the proposed road will be a City-owned street, no easement is required over the 36-inch
crossing culvert.
. The location of the proposed pond in the northeast comer of the site appears to be a
potential wetland based on the National Wetland Inventory maps. This needs to be
investigated and reviewed with the Minnehaha Creek Watershed District as the Local
Government Unit for the Wetland Conservation Act and the US Corps of Engineers
under Section 404 of the Clean Water Act. If impact (including a pond) is proposed in
this location, a permit and mitigation may be needed in conformance with State and
Federal rules.
.
This project is required to adhere to the terms and conditions of the City of Shorewood
Tree Preservation Ordinance. This ordinance requires significant tress to be replaced at
varying ratios as outlined in the ordinance. Therefore, replacement for significant trees
that are proposed to be removed needs to be included in the plans.
.
Trees identified as 225, 226, 489, 491, 499,501,558,559,684, 738, 769, 780, and 784
on the Boundary Survey and Existing Conditions map dated March 17, 2004 appear to be
located where active construction will impact the trees. These trees should be shown as
removals and should be replaced.
.
The tree protection fence is shown going through trees that are to be saved. The fence
needs to either be relocated or the trees shown as removals with replacement provided.
.
The City's Tree Protection Ordinance in Appendix B indicates notes that need to be
added to the tree preservation plan.
This concludes our review of this development. Please feel free to contact Dave Hutton at
(763)287-7195 if you have any questions.
C:IWfNDOWSlTemporary flltemet Fi/esIOLKC032\052f04-bll.doc
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www;cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
DATE:
28 June 2004
RE:
Sleepy Hollow Woods - Revised Preliminary Plat
FILE NO.:
405 (04.12)
A preliminary plat Jor Sleepy Hollow Woods was continued from the June Planning
Commission meeting p~nding revised plans responding to a number of issues identified
in initial reports from staff. Revisedgrading, drainage and erosion control are shown on
Exhibit A, attached. A revised tree preservation/reforestation plan is shown on Exhibit B.
Exhibit C is a staff report from the City's engineering consultant. Following is how the
issues raised by staff have been addressed.
1.
It appears that the depths for Lots 3 and 4 have been increased to 150 feet.
2. The proposed building pads have been placed to maximize tree preservation.
Since the pad on Lot 5 is back further than setbacks require, particular
attentioll should be paid to the three trees being preserVed in the :front of that
lot. The pad for Lot 2 has been moved to comply with the rear yard setback
requirement.
3. The proposed street has been reduced in width to 24 feet, consistent with City
standards. The street has yet to be named. The developer is reminded to
choose a name that is not too close to any existing street within the Excelsior
Fire District.
4. The City's engineering consultant, WSB, has addressed the revised gr~ding,
drainage, and erosion control plan (Exhibit A) in a staffreport dated 24 June
2004 (Exhibit C). It is worth noting that the drainage swales proposed on the
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\,J PRINTED ON RECYCLED PAPER
\
.
Memorandum
Re: Sleepy Hollow Woods - Revised Preliminary Plat
28 June 2004
north and south sides of the site will alleviate surface water runoff to
adjoining properties. To the extent that drainage problems on properties to the
north are a result of subsurface drainage (e.g. perched water table), the plat
will have no impact, positive or negative.
5. The developer has submitted a rep9rt from Kjolhaug Environmental Services
Company, stating that there are no jurisdictional wetlands on the site.
6. The fmal plat forthis project should include drainage and utility easements at
miniinum 10 feet along each side of each lot line. In addition, easements
should be provided over the proposed drainage swales and ponding area.
7.
The developer has included a bituminous trail between Lots 2 and 3." The
width of the trail should be reduced from eight feet to six feet. Sinc'e the trail
bends around a stand oftrees to be preserved, additional trail easement will be
necessary on~ot 3.
.
8.
The tree preservation/reforestation plan still needs work. While the plan
appears to locate and illustrate significant trees on the site, many of them are
not identified by size and specie. Proposed reforestation includes a series of
boulevard trees, located in the public right-of-way. These should be moved
onto the individual lots. The plan introduces a number of Black Hills Spruce,
ten of which are located on the north side of the site.
.
Weare aware that a certified forester has been involved with the plans,
however, the plans do not include his signature. A final plan should be signed
by a forester or registered landscape architect. Theplan should also specify
tree sizes. Deciduous trees must be aminimum of three-inch caliper, and
evergreen trees must be at least six fe~t high.
RECOMMENDATION
Subject to the suggestions herein, and those ofWSB,approval of the preliminary plat is
recommended: The developer must submit a complete final plat, including construction
plans and. specifications, and estimates for all site ~provements, including reforestation,
within six months of the Council's approval of the preliininary plat.
Cc: Craig Dawson
Tim Keane
Larry Brown
Dave Hutton
Dewey Carter
Charles Melcher
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Exhibit A
REVISED GRADING/DRAINAGE
PLAN
Sleepy Hollow Woods
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Exhibit B
REVISED TREE PLAN
Sleepy Hollow Woods
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A
WSB
& AssociateS, 1nc. Memorandum
To: Brad Nielson, Oty of Shorewood
From: Dave Hutton, ~E., Municipal Manager
Steve Gurney, P.E., Design Engineer
Andi Moffatt, Wetland Biologist
Date: June 24, 2004
Re: Sleepy Hollow Woods Development - Oty of Shorewood
WSB Project No. 1074-93
Outlined below, please find our review of the Sleepy Hollow Woods Development plans
prepared by Quality Site Design, LLC, originally dated March 22,2004. The plans were revised
June 15,2004 based on a June 8, 2004 meeting held to discuss design issues.
. The grading plan incorporates swales along both the north and south property lines to
maintain positive drainage through the site. The swales are shown between the proposed
setbacks and the property line. It is recommended that these areas be specifically
identified as Drainage & Utility Easements as part of the Final Plat approval process.
. An Erosion Control Permit is required from the Minnehaha Creek Watershed District
(MCWD) for this project. This permit will require the use and documentation of Best
Management Practices. This permit must be obtained by the developer from the MCWD
before the start of construction
. . An NPDES Phase IT construction permit is required for this project since it will disturb
more than 1 acre ofland. This permit must be obtained by the developer from the MPCA
before the start of construction.
. Drainage calculations were provided for review. Based on our review of the calculations,
it appears that the City's rate control provisions have been met provided the two-stage
outlet control structure is constructed as modeled. The outlet control structure is not
shown on the plans. It is recommended that a detail of the outlet control structure be
included in the final plan set.
. The adjacent homeowners north of the proposed development have expressed concern
that the project will increase the amount of water on their properties. To address these
concerns, the grading plan has incorporated a drainage swale along the north property
line that will divert all runoff away from the adjacent homes. Runoffwill be conveyed
east in the swale to a discharge point near the existing creek channel. The swale will
reduce amount of surface water runoff leaving the property from Lots 5 and 6 at the north
property line.
Exhibit C
ENGINEER'S REPORT
.
.
June 24,2004
Page 2
. The low point of the proposed road has been lowered to provide adequate freeboard
between the overflow elevation and the low building opening of the existing home.
. It is our understanding that a determination was made that no jurisdictional wetlands are
located within the development property.
. It is recommended that the MnDOT 310 wetland seed mixture be used in the storm pond
areas. A recommended fertilizer for this seed mixture is 23-0-30 at 200 lbs/acre. The
recommended mulch for this seed mixture is MnDOT Type 3 at 2 tons/acre with a
category 3 blanket width (6'-8') spanning an equal distance above and below the normal
water line (NWL) and in areas of concentrated flow.
. The reforestation plan meets the tree replacement ratio requirements of the Tree
Preservation and Replacement Policy although the preservation plan does not include all
significant trees to be removed in the tree inventory.
. The scientific name and size in inches of the replacement trees should be shown on future
submittals of the reforestation plan.
This concludes our review of this development. Please feel free to contact Dave Hutton at
(763)287-7195 if you have any questions.
April 1, 2004
Ward Krueger
P.O. Box 792
Wayzata, MN 55391
Quality Site Design
Charlie Melcher, P.E.
3600 Holly Lane N. #100
Plyrnouth,MN 55447
Re: 5650 Grant Lorenz Road, Shorewood, MCWD permit No. 04-141
.
Dear Applicant:
We have received your permit application submitted to the Minnehaha Creek Watershed
District (MCWD. This permit will require the approval of the MCWD Board of Managers.
Board meetings are held on the second and fourth Thursday of each month, variance requests
are heard the fourth Thursday of the month. Permit applications must be complete at least 21
days before the Board meeting to be scheduled on the agenda. In addition to your submittal
of a permit application, please also submit the following information:
.
Rule A: Procedural Requirements
. Permit application must be signed by the property owner (original application
enclosed to Ward Krueger
. Provide mailing labels from Hennepin County for all properties 600 feet from your
project for public notice of the meeting at which you permit will be heard. You may
contact Hennepin County at 612-348-5910
Rule B: Erosion Control
. Provide catch basin inlet protection with a detail on the plan
. Provide appropriate seed mix for blanket area around the ditch and pond excavation
area
Rule N: Stormwater Management
. Is there an existing drainage easement over the ditch?
. Use type C soils for existing and proposed conditions in model
. Compute a composite curve number for drainage area 2S A & Busing 74 for open
area and 98 for impervious area
. Submit an 11 x 17 size grading and erosion control plan
As we review your submittals, we may find the need to request additional information, and
will so inform you. If you have any questions please call Renae Schubert at (952) 471-0590.
Sincerely,
Renae Clark, District Technician
Exhibit D
WATERSHED DISTRICT LETTER
JUNE 25, 2004
TO: WHOM IT MAY CONCERN
FM: D. CARTER-PROPERTY OWNER AT 26330 NOBLE ROAD
SHOREWOOD, MN
SUBJ: CULVERT LOCATED AT THE INTERSECTION OF NOBLE RD
AND GRANT LORENZ RD
.
ON THE DAY OF JUNE 11,2004, FROM THE HOURS OF 1440-1830
HEAVY RAINS FELL IN THE GENERAL AREA. THE SMALL CREEK
THAT DRAINS THE SURROUNDING AREA WAS HANDLING A LARGE
VOLUME OF WATER AND FLOWED OVER THE CULVERT ONTO BOTH
GRANT LORENZ AND NOBLE ROADS.
BETWEEN THE HOURS OF 1835-2012 WATER WAS NOTED FLOWING
ONTO THE ABOVE MENTIONED ROADS. DURING THIS TIME INTERVAL
TWO PHOTOGRAPHS WERE TAKEN BY NOBLE ROAD HOME OWNERS.
THE WATER THEN RECEDED AND AS OF 2021 JUNE 11, 2004, WAS AGAIN
FLOWING UNDER THE CULVERT AND THE WATER WAS RECEDING FROM
THE ROADSIDE.
,.
THIS INFORMATION WAS WITNESSED BY THE PROPERTY OWNER LOCATED
AT 26330 NOBLE ROAD, SHOREWOOD, MN AND IS PRESENTED SO THAT
PROPER PROSPECTIVE CAN BE GWEN TO THIS SITUATION.
~y,
D. CARTER
.
.
SKJERVOLD LAW OFFICE
RECEIVED
JUN 2 5 2004
Kristafer Erik Skjervold
5650 Grant Lorenz Road
Shorewood, Minnesota 55331
CI1f1.
June 23, 2004
Mr. Brad Nielsen
City Hall
5755 County Club Road
Shorewood, Minnesota 55331
Re: 5650 Grant Lorenz Road
Dear Mr. Nielsen:
This letter is to confirm our conversation of June 22, 2004 in which I requested that
my lot not be included in whatever development agreement is arrived at between the city
of Shorewood and the developers of 5610 Grant Lorenz Road. Other than some minor
adjustments to my existing lot line I have no interest in the 5610 Grant Lorenz Road
development.
On another related issue, I understand that the city is contemplating requiring the
developers to provide some sort on ingress and egress access to Minnewashta Elementary
at the end of the proposed new road. I am opposed to any unrestricted access to the
school grounds, particularly one that would be so far removed from the central access
area. It is my understanding that schools are becoming more restrictive concerning
access to their buildings and grounds. Your attention to these matters is appreciated
Enclosure
CITY OF SHORE WOOD
RESOLUTION NO.
A RESOLUUON GRANTING PRELIMINARY PLAT APPROVAL FOR
SLEEPY HOLLOW WOODS
WHEREAS, Dewey Carter (Applicant) has an interest in certain lands within the City of
Shorewood and have applied to the Council for preliminary plat approval of a plat to be known
as Sleepy Hollow Woods; and
.
WHEREAS, the Applicant's request has been reviewed by the City Planner and his
recommendstions have been duly set forth in Memoranda to the Planning COmmission, dated 27
May 2004 and 28 June 2004, which Memoranda are on file at City Hall; and
WHEREAs, the Applicant's request has been reviewed by the City's Engineering
Consultant and his recommendations have been duly set forth in memoranda to the City Planner,
dated 21 May 2004 and 24 June 2004, which memoranda are on file at City Hall; and
WHEREAs, a Public Hearing Was held by the Shorewood Planning COmmission on I
June 2004, for which notice Was duly published and all adjacent property owners duly notified.
NOW, 1lIEREFORE, BE IT RESOL YED by the City Council of the City of
Shorewood as follows:
1. That the Applicant's request for preliminary plat approval of Sleepy Hollow
Woods is hereby approved.
.
2. That SUch approval is subject to the recommendations set forth in the City
Planner's Memoranda, dated 27 May 2004 and 28 June 2004, the recommendations set forth in
the City Engineering Consultant's memoranda, dated 21 May 2004 and 24 June 2004, and the
tenns and conditions contained in the minutes of the Planning COmmission meeting of 6 July
2004 on file at City Hall.
ADOPTED BY THE CITY COUNCIL OF 1lIE CITy OF SHOREWOOD this 26th day of
July, 2004.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
,
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128. WWW.Cl.sho,"WOOd.mn.us. Cilyha""Ci.'hO,eWOOd.mn.u,
CITY OF
SHORE wo OD
MEMORANDUM
TO:
Planning COlll1n.ission. Mayor and City Council
.
. FROM:
Brad Nielsen
DATE:
29 June 2004
RE:
Smith Manor Park - Preliminary Plat
FILE NO.:
405(04.17)
BACKGROUND
Smith Partners, mc. has arranged to Purchase the lot at 5125 Suburoan Drive (see Site Location
map - Exhibit A, attached) and Proposes to Subdivide it into two lqts as shown on Exhibit B.
The property is ZOned R - I C, Single-Family Residential and contains approximately 40,840
square feet of area.
· A single-family home, a detached garage and abam curreutly OCCUpy the site. A lOOPed
driveway Provides access to the site from Suburban Drive. The existing home sits at the high
POint of the site. The property drops off to a low spot to the north. A small area on the southerly
side of the site drops off to a poud located in Manor Park to the south of the subject property.
The property is fairly oPen, with the exception of a stand of Poplar and elm trees along the .
westerly boundary of the
The developer proposes to demolish the existing buildings on the site and build two uew single-
family homes on the lots.
ANAL YSIS/RECOMMENDATION
Thia property Was previOUSly divided, at which time the owner sold approximately one-half acre
ofland to the City to be Combined with ManorPark. Since the Shorewood Subdivisiou Code
allows only one minor Subdivision per Property, this division is being processed through a fonnal
platting process.
ft
tJ PRINTED ON RECYCLED PAPER
#8.8_
-..
.
.
Memorandum
Re: Smith Manor Park - Preliminary Plat
29 June 2004
Lot 1 will have 20,091 square feet of area and Lot 2 will have 20,750 square feet, both meeting
the minimum area requirement for the R-1 C zoning district. The lots also comply with minimum
width and depth requirements.
Existing trees on the lot are not affected by the subdivision itself. Therefore tree preserVation
and reforestation can be addressed at the time someone applies for a building permit.
,
It is recommended that the preliminary plat lJe approved subject to the following:
1. The final plat must include the description "Block 1".
2.
. Drainage and utility easements must be provided, 10 feet on each side of the newly
created lot line. In addition, the applicant has been advised to provide a conservation
easement for the portion of the pond buff~r area that extends onto the subject property.
3. The applicant must prov~de an up-to':'date (within 30 days) title opinion for the property.
4. It is not required that the existing house be removed. However, the bam on the Lot 1
must be removed, and the northerly driveway loop must be eliminated. If the applicant-
proposes to record the final plat before these items can be completed, he shouldprovide
cost estimates for the demolition, from which a letter of credit for one and a halftimes the
estimate ~ust be provided. .
5. . Prior to release of a final plat for the subdiVision, the applicant must pay $1500 in park
dedication fees and $1200 in local sanitary sewer charges. Credit has been allowed for
the lot with the existing home on it.
I
6.
As plats go, this request is really quite simple. The applicant has r~questedthat the
preliminary plat and final plat be processed together. This is. acceptable, provided all of
the final plat submission requirements (including mylar drawings) are met by the time the
application goes to the City Council. In any event, the applicant must submit the final
plat within six months of the Council'sapproval of the preliminary plat. Once a final plat
has been approved, the applicant must record it within 30 days of Council approval.
Cc: Craig Dawson
Tim Keane
Larry Brown
Philip Smith
-2-
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NOT FOR CONSTRUCTION
Legal Description
CGII 48 Hours before digging:
GOPHER STATE ONE CALL
Twin City Area 651- 454-0002
!.In. Toll Free 1-800-252-1166
~net d~OW~ from 0 point on the Northwesterly line of said Lot distant 9045
ee out westerly of the most Northerly corner of said Lot to . t .
~he Southerly line of said Lot distant 127.60 feet Westerly of th~ ~~:t on
osterly corner of said Lot, lAinnetonko Manor, Hennepin. Minnesota.
Lot Data
Lot 1 .. 20,091.3 S.F.
Lot 2 .. 20,749.9 S.F.
Lot Setbacks
Front .. 35 Feet
Rear .. 40 Feet
Side" 10 Feet
Smith
Property
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Exhibit B
PRELIMINARY PLAT
Srmth Manor Park
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The west line of Lot 12, Slock 2, M1NNETONKA MANOR
18 assumed to have a bearing of North
o Denotes 1/2 inch by 14 inch iron monutrHIIIt
set and marlced by Ucenu No. 1204J
. Denotes found iron monument
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feet
Exhibit C
FINAL PLAT
Snnth Manor Park
..';
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.lIs. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
29 June 2004
RE:
Tonka Bayt - Conditional Use Permit for Outdoor Sales of Service
FILE NO.:
405 (04.18)
BACKGROUND
.
John Townsend, operator of Tonka Bayt at 5680 Cojunty Road 19 (see Site Location map
- Exhibit A, attached), has applied for a condition~l use permit for a propane refill station
'on the north side of the property. His request is ~xplained in his letter, dated 1 June 2004
(see Exhibit B). His letter includes a photo of a standard propane refilling station.
Exhibit C shows how the tank will be situated on the site.
The subject property is zoned C-3, General Commercial and contains approximately
15,000 square feet of area. Land use and zoning surrounding the property area as
follows:
South:
West:
retail carpet store; zoned C-3
County Road 19, then Tonka Village Shopping Center in Tonka
Bay; zoned commercial
Smithtown Road, then Minnetonka Country Club; zoned R-lA
American Legion; zoned C-3
North:
East:
The current use of the property is gas station/convenience store. A one-story building is
located on the west side of the site, with gas pumps on the County Road 19 side. At
present the site is nonconforming, in that the circulation and parking areas are not curbed
ft
~~ PRINTED ON RECYCLED PAPER
# g - G.
Memorandum
Re: Tonka Bayt - C.u.P.
29 June 2004
and striped. Ingress and egress from the site is currently wide open on both the
Smithtown Road and County Road 19 sides of the property.
ISSUES AND ANALYSIS
Gas stations are allowed by conditional use permit in the C-3 zoning district. Similarly,
open or outdoor service, sale and rental, accessory to another principal use is subject to
conditionaLuse. Following are the conditions for such use set forthin Section 1201.21
Subd. 4.e. of the Zoning Code and how the application complies with Shorewood
standards:
.
"(1) Outside services, sales and equipment rental connected with the
principal use is limited to an area no larger than the gross floor area of the
principal use." ,
The proposed tank area measures 5' x 24', occupying 120 square feet of the site.
The buildirigcontains1246 squarefeet. ,
"(2) Outside sales areas are fenced or screenedfromviewofneighboring
'; residential uses or abutting R District in compliance with Section 1201.03,
subdivision 2g ofthis Ordinance." "
The proposed site plan (Exhibit C) shows the propane tank bounded on three
sides by a six-foot cedar fence. The applicant was advised to submit a landscape
planfor the proper,ty, ' but tod,ate none has been, repeived. Exhibit D'illustrates
staff's recommendation for landscaping the property, including the tank area.
This plan is consistent with the recommendations of the County Road 19 Corridor
Study in that it creates a backdrop of evergreen trees and softens the visual
impact of the tank area. It is further recommended that the proposed fencing
extend across the front of the tank area. Additional landscaping on the County
Road 19 side of the site is not being suggested at this time, ,in part because of lack
of room, but also because the area inJront of this site will be landscaped in
conjunction with the Count Road 19 intersection reconfiguration. It is suggested
that additional landscaping be included in the southwest corner of the property to
screen the parking area on the south side of the building.
While a certain amount of regulatory signa~e will undoubtedly be required, it is
recommended that any type of advertising (e.g. "Propane Tanks Filled Here") be
incorporat~d into the overall sign plan for the property., '
"(3) All lighting shall be hooded and so directed that the light source shall
not be visible from the public right-of-way or from neighboring residences and
shall be in compliance with Section 1201.03, subdivision 2i of this Ordinance."
The applicant proposes no change in the current lighting of the site,
"(4) Sales area is grassed or surfaced to control dust."
.
-2-
MemorandUm
Re: Tonka Bayt - C.D.P.
29 June 2004
The applicant should describe what type of surface will be proposed for the tank
area. Presumably it will be Class V rock or concrete. The remainder of the site
is either building, pavement or landscaping.
"(5) The use does not take up parking space as required for conformity to
this Ordinance.", ",
.
The proposed tank area is located in an area that is presently grass. Aside from
parking at the gas plfmps, customers and employees park on the south side of the
building. Part of the nonconformity of this site is the lack of perimeter curbing
andstriping for the paved areas. The applicant's site plan provides curbing for
the north side of the paved area, adjoining the new tank area and along the west
side of the parking area south afthe building. Additional curbing to define the
access points from County Road 19 and from Smithtown Road will be done in
conjunction with the County Road 19 intersectionjJroject.
,,"(6) The provisions of Section ~201.04, subdivision Id(l) ofthis
Ordinance are considered and satisfactorily met."
These are the general conditions for all conditional uses, addressing consistency
with the Comprehensive Plan and compatibility with surrounding land uses. '
,Although the site will remain somewhat nonconforming (i.e. setbacksfor pumps
and paved areas), the site will be brought into substantial compliance with
respect to curbing and landscaping.
RECOMMENDATION
.
The,applicant's request is viewed as an opportunity to i~prove some of the zoning
deficiencies that presently exist on the site and enhance the visual appearance of the
comer. Some of the site improvements associated with this request must be delayed
pending construction of the Coun~yRoad 19 intersection. For instance, the applicant
proposes that the curbing will be done in conjunction With the intersection project. This
is considered reasonable ahdcan be addressed by his posting a letter of credit to
guarantee completion by the tim~ the intersection is done (approximately Octoper 2005).
It is recommended that most of the landscaping, with the possible exception of the
southwest comer of the property, should be done sooner than later. Again, a letter of
credit s~ould be required to guarantee completion.
Approval of the applicant's plans is recommended subject to the following:
1. The' applicant must provide estimates or bids for the landscaping and curbing
improvements. Froth these estimates, a letter of credit for one and one-halftimes
the amount of the bid;; must be provided. The letter of credit must extend to the
end of2005 or until the improvements have been completed, whichever occurs
first.
-3-
.
.
Memorandum
Re: Tonka Bayt - C.U.P.
29 June 2004
2. The applicant must address signage. If new signs are proposed relative to the new
propane service, they must be included in the overall sign plan for the site. Sign
permits will be subject to Council review and approval.
3. Plans for the propane tank refill area must be approved by the Fire Marshal.
4. The resolution approving the conditional use permit should specify that all
landscaped areas will be continually maintained (e.g. irrigation and replacement
of dead plants).
Cc: Craig Dawson
Tim Keane
Larry Brown
John Townsend
-4-
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Exhibit A
SITE LOCATION
Tonka Bayt - C. U .P.
\
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.
.
C.I. lE TOWNSEID IIC
D.b.a Dred Scott Automotive, Tonka Bayt
10800 RHODE ISLAND AVE
Bloomington, Mn. 55438
Phone 952-944-0010
Fax 952-944-6474
June 01, 2004
City of Shorewood
I am appJ:ying for a conditional use permit and proposing putting in a propane refill station at the Tonka Bayt
location which is located at 5680 Manitou Rd. I bought the store in 0ct2003, and have determined for that location
a propane refill station is vital to keeping the location open. In my proposal I have added curbs which I will put in at
my expense if the conditional use permit is approved. I would coordinate those being done at the same time the city
is doing curbing of the intersection project. I would also like to do some landscaping around the site to make it more
appealing for the city and my customers, again. in conjuction with the intersection project. Ifthere are any questions
or recommendations from the city I would appreciate hearing from you.
Otig
John B. Townsend
952-944-0010
612-578-4040
Exhibit B
APPLICANT'S REQUEST LETTER
Dated 1 June 04
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Exhibit D
RECO~ENDEDIMPROVEMENTS
Tonka Hayt - C.U.P.
'"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council . _
Craig W. Dawson, City Administrator Il~
July 22, 2004 . I:f-J
Authorize Services for Updates in the Human Resources System
.
One of the items on the City's work plan, and specifically on the priorities for the city administrator,
is to perform a significant update of the City's human resources system. Several objectives would be
accomplished in this undertaking, including
. up-to-date position descriptions that comply with all legal requirements;
. a performance assessment system tied to position descriptions;
. job evaluation that would ensure compliance with the State's pay equity act;
. ariassessment of the market competitiveness of the City's overall compensation;
. a new compensation system that would include features to reflect performance and the
external labor market.
.
While these tasks could be performed by staff, it would likely be a lengthy process and one that
would be difficult to accomplish with consistency. It will be a more successful undertaking to use the
services of someone who has expertise in this discipline, and who can bring a high degree of
objectivity regarding our organization.
The City has a long-standing subscriber relationship for services with Labor Relations Associates,
Inc. It has provided assistance as needed with labor agreement issues as well as other human
resources matters of a routine nature. LRA has acknowledged expertise throughout the state.
LRA has provided a proposal for services. It anticipates an interactive process with all staff
regarding'the development of position descriptions and the job evaluation system. 'It will develop
alternatives regarding performance assessment instruments as well as compensation systems. While
the proposal estimates five months as the total time necessary to complete all of the elements, of the
project, the position description, performance assessment, and job evaluation could be finished within
the first two to three months.
LRA has estimated costs to total $12,135 for the project. Funds to perform the study are available
from the professional services budget, as well as from the utility funds and liquor enterprise fund.
RECOMMENDATION: Staff recommends that the City Council authorize Labor Relations
Associates, Inc., to perform services related to the City's human resources system per its
proposal of June 16, 2004,
n
~~ PRINTED ON RECYCLED PAPER
#9A
June 16, 2004
LABOR RELATIONS ASSOCIATES, INC.
7501 Golden Valley Road
Golden Valley, Minnesota 55427 r"'''''';~j;7:-'-"- ,,,,
763/546-1470 I 1
FAX: 763/546-1552 I JUN 1 8 200411
Email: laborrelationsas@qwest.net .I
~RE~DI
PROPOSAL TO REVIEW AND REVISE JOB DESCRIPTIONS,
JOB EVALUATION SYSTEM, CONDUCT A MARKET STUDY
AND THE DEVELOPMENT OF A COMPENSATION SYSTEM
FOR THE CITY OF SHOREWOOD
FROM
LABOR RELATIONS ASSOCIATES, INC.
...
TO:
Craig Dawson
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8926
.
FROM: Ann Antonsen
Consultant
A. PURPOSE
To review and revise review and revise job descriptions and job evaluation system, conduct a
market study and development of a compensation system for the City of Shorewood consistent
with State and Federal law, general principals of equitable compensation, and the City's
financial resources.
B.
MANAGEMENT STRUCTURE
.
The analysis of job descriptions, job evaluation, market study, and compensation system to
meet the objectives outlined will be under the direction of Ann Antonsen, Consultant.
C. WORK PLAN - REVISE JOB DESCRIPTIONS TO IDENTIFY ESSENTIAL JOB
FUNCTIONS UNDER ADA
1. Meet with Department Heads, Supervisors and employees to explain the process
whereby each of the City's job descriptions are reviewed and those areas which need
deletion, modification, or additions identified.
2. An employee in each job classification will fill out a job information questionnaire in which
they will identify the essential duties and responsibilities of the position, supervisory
responsibilities, educational requirements, knowledge and skill requirements, physical
demands, and work environment. These questionnaire's will be reviewed by the
1
employee's department head and by the City Administrator.
3. LRA will use this information to develop preliminary job descriptions for each position.
Job descriptions will meet compliance with ADA and other State and Federal
requirements.
4. Preliminary job descriptions will be reviewed by the employee, the employee's
department head and the City Administrator and any revisions will be made.
5. LRA will revise and finalize job descriptions.
6. Finalized job descriptions will be reviewed to determine exempVnon-exempt status under
FLSA standards.
D. WORK PLAN - REVISE THE JOB EVALUATION SYSTEM
1.
Revise the current job evaluation system as required by Minnesota Statutes 471.994
utilizing a Job Evaluation System which measures the following factors, as required by
law:
.
a. Skill;
b. Effort:
c. Responsibility; and,
d. Working Conditions.
2. The process used in updating the current system will include use of the finalized job
descriptions, questionnaires and input from City management staff.
3. Upon establishment of preliminary points for all City job classifications, the point
hierarchy will be released to City employees and employees will be given ten (10) days
in which to request reconsideration of their points.
.
4.
Upon completion of the request for reconsideration process, final points will be
established and submitted to the City Council for adoption.
E. WORK PLAN - MARKET STUDY ON W AGES AND DEVELOPMENT OF A
COMPENSATION SYSTEM
1 . Identify appropriate external market comparisons for City positions based on similar
organizational structure, job responsibilities, scope of authority, financial, socio-
economic, and other relevant factors.
2. Review salary relationships (wage and wage equivalents) between City employees.
Identify patterns of comparison which have contributed to existing compensation
differentials.
3. Analyze and compare internal and external compensation and fringe benefit levels and
structures. Determine variance between internal and external comparisons.
4. Develop preliminary recommendations for a performance based City salary structure
2
and benefit levels based on internal and external comparisons. Conduct statistical and
other analyses to determine whether preliminary recommendations comply with the
"equitable" and "reasonable" compensation relationship standards required by the State
Local government Pay Equity Act, other State and Federal legislation, and with generally
accepted principles of compensation equity.
5. Revise recommendations as necessary to meet applicable legal and practical
compensation requirements.
6. Prepare report of recommendations and guidelines to City officials'.
7. Revise recommendations as necessary to meet City officials' concerns.
F. PROJECT TIMETABLE AND ESTIMATED COSTS
1. The project is expected to require approximately 5 months from initiation to completion.
2.
Estimated costs:
TOTAL PROPOSAL
$ 4,195.00
$ 2,250.00
$ 2,995.00
$ 2,695.00
$12,135.00
.
a. Revise Job Descriptions
b. Update Job Evaluation Study
c. Market Study
d. Develop Compensation System
LRA would also be available to advise and assist the City of Shorewood on an hourly
basis should the City choose to perform any or all of the above mentioned projects
themselves. LRA's current hourly rate for subscribers is 84.00.
G. BIOGRAPHICAL SUMMARIES
Ann Antonsen
.
Ann Antonsen, Consultant, received a B.A. degree in Psychology from the University of
Minnesota. Her responsibilities include developmenVdesign of compensation systems under
the State pay equity legislation; contract negotiations, mediation and arbitration; grievance
arbitration; and handling of complaints under equal employment and Americans with Disabilities
legislation.
3
.
.
H. Labor Relation Associates, Inc. has completed similar projects for the following clients:
Arden Hills
Austin Utilities
Belle Plaine
Bemidji
Blue Earth
Buffalo
Circle Pines
Cottonwood County
Deephaven
Isanti
Madelia
I. REFERENCES
Ms. Laureen Bodin
Assistant City A~ministrator
City of Buffalo
212 Central Avenue
Buffalo, MN 55313
Mr. Michael Johnson
City Administrator
City of Marshall
P. O. Box 477
Marshall, MN 56258-0477
Mahtomedi
Mankato
Marshall
Melrose
Minneota
Moorhead
Moorhead Public Housing
Murray County
Park Rapids
Ramsey
Robbinsdale
Rosemount
St. Louis Park
Spring Lake Park
Spring Valley Utilities
Tracy
Wadena
West Metro Fire-Rescue
White Bear Township
Winona
Zumbrota
Ms. Rose Ann Inderrieden
City Administrator
City of Melrose
225 East 1 st Street North
Melrose, MN 55068-0216
Ms. Marcia Glick
City Manager
City of Robbinsdale
4100 Lakeview Avenue
Robbinsdale, MN 55422
4
J. CURRENT CLIENTS
Labor Relations Associates, Inc. currently represents and/or consults with the following public
employers:
CITIES
Albert Lea
Anoka
Arden Hills
Arlington
Austin
Baxter
Bayport
Becker
Belle Plaine
Bemidji
Benson
Biwabik
Blaine
Bloomington
Blue Earth
Brainerd
Brooklyn Center
Brooklyn Park
Buffalo
Burnsville
Byron
Chanhassen
Chaska
Circle Pines
Cloquet
Coleraine
Columbia Heights
Coon Rapids
Corcoran
Cottage Grove
Crookston
Crystal
Dayton
Deephaven
Detroit Lakes
East Grand Forks
Eden Prairie
Edina
Elk River
Ely
Fairmont
Faribault
Farmington
Fergus Falls
Forest Lake
Fridley
Glenwood
Golden Valley
Hastings
Hopkins
Inver Grove Heights
Isanti
Itasca
Jordan
Kasson
La Crescent
Lake Crystal
Lexington
Uno Lakes
Long Prairie
Luverne
Madelia
Mahnomen
Mahtomedi
Mankato
Maplewood
Marshall
Melrose
Mendota Heights
Minneota
Minnetonka
Minnetrista
Moorhead
Mora
Morris
Mounds View
New Brighton
New Hope
New Ulm
Newport
North St. Paul
Northfield
Oak Park Heights
Orono
Osseo
Owatonna
Park Rapids
Pelican Rapids
Plymouth
Prior Lake
Ramsey
Red Wing
Redwood Falls
River Falls, WI
Robbinsdale
Rosemount
Roseville .
St. Anthony
St. James
St. Louis Park
St. Paul Park
St. Peter
Shakopee
Shelly
Shoreview
Shorewood
South St. Paul
Spring Lake Park
Spring Valley
Staples
Stillwater
Thief River Falls
Tracy
Vadnais Heights
Victoria
Virginia
Wadena
Waseca
Wayzata
Westbrook
West St. Paul
Windom
Winnebago
Winona
Worthington
Woodbury
.
.
5
.
u
COUNTIES
Blue Earth County
Cottonwood County
Cottonwood-Jackson Community Health Services
Crow Wing County
Douglas County Hospital
Goodhue County
Goodhue/Wabasha Community Health Services
Hennepin County
Jackson County
Lincoln, Lyon, Murray and Pipestone Counties Community Health Services
Lyon County
Murray County
Nobles County
Pipestone County Medical Center
Redwood County
. METROPOLITAN AGENCIES
Association of Metropolitan Municipalities
Metropolitan Airports Commission
Metropolitan Council
Public Housing Agency of St. Paul
PUBLIC UTILITIES
.
Austin
Brainerd
Lakefield
Moorhead
Preston
Spring Valley
Virginia
Westbrook
OTHERS
League of Minnesota Cities
State of Minnesota Department of Employee Relations
6
"
r
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council "^ t"\
Craig W. Dawson, City Administrator ()y
July 22, 2004
Excelsior Fire District Proposed 2005 Budget
.
Council considered the Excelsior Fire District's (EFD's) proposed 2005 budget on July 12. It
expressed several concerns, with the proposal, in particular (1) the use of revenue from the Orono
contract to be used for recurring expenses, and (2) not addressing the low level of the EFD's
undesignated operating fund balance. The Council directed its representative to the EFD Board to
bring these concerns to the Board at its next meeting.
On July 12, one of the member cities-Greenwood-had approved the proposed budget. The EFD
Board meeting was scheduled to meet on July 21. Shorewood' s concerns (Le., the city
administrator's memorandum for the July 12 Council meeting,) were forwarded to all member cities
via email on Wednesday, July 14. On July 19, both the Deephaven and Excelsior city councils
approved the EFD's proposed 2005 budget.
.
The joint powers agreement requires approval by a simple majority of the member cities' councils for
the budget to be binding on all member cities. In short, the proposed 2005 budget of the EFD has
been approved.
Mayor Love shared the concerns of the Shorewood City Council at the July 21 meeting of the EFD
Board, and the City's expectation that they will be considered seriously when the Board develops its
proposed 2006 budget.
The contributions from the member cities for the,2005 budget will be approximately $1,125,000, a
1.15 percent increase from the 2004 contributions of approximately $1,112,000. Shorewood's share
of costs would decrease from 42.0 percent in 2004 to 41.77 percent in 2005. The City's contribution
for 2005 would increase by approximately $3,000, to $470,025.
Citv Council Action:
The Council may approve or not approve the EFD's proposed 2005 budget. As the required
majority of the member cities' councils have approved the budget, it is already binding on the
City of Shorewood.
ft
\,J PRINTEO ON RECYCLED PAPER
*98
Excelsior Fire District
24100 Smithtown Road
Shorewood, Minnesota 55331
'*
Chief Mark DuCharme
Office 952.960.1650
Date:
July 1, 2004
To:
Excelsior Fire District Member City Councils
From:
Fire Chief Mark DuCharme
RE:
FY 2005 Budget
Council Members,
The Excelsior Fire District presents its proposed annual operating budget each year to the
member City Councils. According to the Joint Powers Agreement, three out five Cities
must approve of the proposed budget before it becomes adopted.
.
The proposed budget for Fiscal Year 2005 includes a very modest increase. Below are
some highlights of this budget:
Personal Services:
This section of the Budget represents a 4.28% increase over the 2004 Budget. The most
notable increase is in the Officers Pay. Because of increased responsibilities, our
Officers are being offered additional compensation.
Supplies:
The largest increase is for Firefighter clothing. This category includes the protective
fire fighting clothing that is worn on emergency scenes. One additional set of "turn out"
gear will be purchased in 2005.
.
The Motor Fuels account could be volatile, depending upon the price for fuel.
Professional Services:
Janitorial services jump out in this section of the budget. In 2004 the estimated amount
for janitorial service will very low. The amount listed for 2005 should be adequate with
the current contracts.
Other Services and Charges:
Most significant with this portion of the 2005 budget is the cost of utilities for two
buildings. Fiscal Year 2005 will represent the first entire year that multiple stations are
operated. With somewhat limited history, operating costs for the buildings are being
estimated. Actual charges from the first part of this year plus with the help of Exel
Energy and Center Pointe, these estimated figures were arrived.
Capital Outlay:
These items include the Capital Equipment Plan and the debt service for the Buildings.
The current debt schedule has payments twice per year, in February and August. Being
that the Fire District receives funds from the member cities on a quarterly basis, 4 months
out the term of the debt (216 months) will require an internal transfer of funds to keep the
debt service fund whole. At no time is the Fire District entire portfolio in a negative
balance.
Other Items:
.
The current operating reserve fund is approximately 6%. Although this amount is lower
than the 25% - 30% the Fire District Auditor has recommended, the Fire Board has
committed to continue the discussion and layout a plan to fortify the reserve fund. The
Board does believe the 2005 budget will not be greatly affected by the current reserve
fund balance. Other possible remedies include moving from a quarterly payment
schedule to a monthly payment schedule.
This will be the second year of the Orono Fire Protection Contract. This contract is a
three year contract. December 31, 2006 the contract will expire. In the proposed 2005
budget, $ 28,500 has been charged against personal services. The balance of the revenue
from the contract has not been allocated officially buy the Board. However, many
concepts have been discussed including the Relief Association, reserve funding and
Capital funds.
With the assigned Orono Contract revenue to the 2005 budget, the member cities
contribution is increased approximately 1.15%. Without assigning this revenue the
budget increase is approximately 3.6%.
.
Budget FY 2005
Comparison with Previous Years
Fund 230 ARE OPERATING FUND
Dep'142200 Rre Operations
Personal Services
230-42200-101 Fun-Time Employees Regular 108,515 109,644 (1,129) 101% 111,018 114,555.00 3.19%
230-42200-103 Part-Time Employees 4,160 4,834 (674) 116% 5,200 5,350.00 2.88%
230-42200-106 Rrefighte~s Salaries 92,768 121,666 (28,898) 131% 103,515 103,612.00 0.09%
230-42200-107 Fire Office~s Salaries 16,327 17,785 (1,458) 109% 12,680 21,655.00 70.78%
230-42200-121 PERA 9,760 10,147 (387) 104% 10,325 10,653.63 3.18%
230-42200-122 RCA/MC 16,693 17,645 (952) 106% 18,842 19,575.63 3.89%
230-42200-131 Employer Paid Health 12,500 9,626 2,874 77% 14,000 14,000.00 0.00%
230-42200-133 Employer Paid Life Insurance 250 47 203 19% 625 625.00 0.00%
230-42200-151 Worke~s Comp Insurance Premiu 12,000 11,155 845 93% 12,500 12,500.00 0.00%
230-42200-170 Firelighter Pension Contribution llilQQ llilQQ Q ~ 15,000 15,000.00 0.00%
Personal Services 303,705 317,526.46 4.55%
Paid by Orono Contract (3,500) (28,500.00)
Total Personal Services 287,973 317,548 Q (29,575) ill'll. ~ 289,026.46 -3.72%
~
230-42200-200 Office Supplies 2,500 1,879 621 75% 2,500 2,500.00 0.00%
230-42200-212 Motor Fuels 6,500 6,815 (315) 105% 7,000 7,350.00 5.00%
230-42200-217 Clothing 13,520 12,514 1,006 93% 11,110 13,510.00 21.60%
230-42200-220 Repair/Mainl Supplies 5,605 6,711 (1,106) 120% 6,495 6,700.00 3.16% .
230-42200-221 Rrst Aid Supplies 2,400 2,822 (422) 118% 2,750 2,850.00 3.64%
230-42200-222 Rrefighting Supplies 2,400 2,639 (239) 110% 2,800 2,900.00 3.57%
230-42200-240 Smell Tools and Minor Equipment 1,800 1,993 (193) 111% 2,000 2,065.00 3.25%
230-42200-241 FIfB Prevention Tools 5,235 2,673 2,562 51% 4,375 4,375.00 0.00%
Total Supplies 39,960 38,046 1,914 ~%~ 42,250.00 8.25%
Professional Services
230-42200-307 Fiscal Management Fees 15,000 15,000 0 100% 15,000 15,000 0.00%
230-42200-311 Auditing 3,500 3,555 (55) 102% 3,800 4,200.00 10.53%
230-42200-312 Refuse & Recycling CoUection 450 0 450 0% 500 900.00 80.00%
230-42200-313 Janitorial Services 5,500 4,361 1,139 79% 1,600 5,000.00 212.50%
230-42200-318 Medical Fees 4,200 1,734 2,466 41% 5,500 5,500.00 0.00%
230-42200-319 Other Professional Services ~ .t,g ~ m! 2,500 2,500.00 0.00%
Total Professional Services 31,150 26,586 4,564 ~% 28,900 33,100.00 14.53%
Other Services and Charoes
230-42200-321 Telephone/Communications 18,625 18,002 623 97% 27,350 28,500.00 4.20%
230-42200-322 Postage 875 834 41 95% 900 900.00 0.00%
230-42200-331 Training 20,688 23,379 (2,691) 113% 20,684 21,934.00 6.04%
230-42200-332 Mileage 4,000 1,928 2,072 48% 4,000 4,000.00 0.00%
230-42200-350 Printing & Publishing 2,575 2,705 (130) 105% 2,895 3,000.00 3.63%
230-42200-360 Insurance 12,000 16,220 (4,220) 135% 15,000 15,487.50 3.25%
230-42200-381 EIeclric Ublities 2,415 2,087 328 86% 13,000 16,000.00 23.08%
230-42200-363 Gas Utilities 6,300 3,098 3,202 49% 12,000 17,000.00 41.67%
230-42200-401 Repairs & Maint. Contracted Bldg. 3,100 918 2,182 30% 3,500 3,500.00 0.00%
230-42200-404 RepairslMainl MachinerylEquip. 15,046 7,031 8,015 47% 16,100 16,100.00 0.00%
230-42200-405 Other Maintenance 5,501 2,277 3,224 41% 6,295 6,295.00 0.00% .
230-42200-412 Building Rentals 23,000 22,857 143 99%
230-42200-433 Dues and Subscriptions 1,690 1,440 250 85% 1,785 1,785.00 0.00%
230-42200-439 Contingency 3,000 2,260 740 75% 1,500 1,500.00 0.00%
230-42200-444 WAF.TA ~ 0 ~ 0%
Total Other Services 120,065 105,038 15,027 !!I'll. 125,009 136,001.50 8.79%
Total Operating Budget 479,148 487,218 (8,070) 102% 493,144 500,377.96 1.47%
CaDitaI Outlav 2.92% 1.47%
230-42200-560 Fumiture and Fixtures 750 0 750 0%
230-42200-570 Office Equip. and Fumishings 550 0 550 0%
230-42200-720 Capital Equipment Fund 95,000 95,000 0 100% 50,000 75,000.00 50.00%
Debt Servica Fund 350,000 350,000 0 100% 594,269 549,785 -7.49%
844,269 624,785 -3.02%
Paid by Orono Contract (25,000)
446,300 445,000 1,300 100% 619,269 624,785 0.89%
Totals Fund 230 Fire Operating $~ $~- ($6,770) 1J!!% 1,112,413 1,125,163 1.15%
Lass items Charged to Orono Contract 2004
Fun Tima Employees (3,500) (4,000.00) (A)
Building Transfer I Debt Pymnt (15,000) (22,000.00) (B)
Capital Equipment Transfer (10,000) (2,500.00) (C)
Total Chargeable
Member Cities Conbibution to Budget 1,112,413 1,125,163 1.15%
Less Items Charged to Orono Contract 2005
(A) Full- Time Employees Reg -4000 20.20% 1.15%
(B) Firefighters' Salaries -22000
(C) Fire Officers Salaries -2500
.28500
.
.
EXCELSIOR FIRE DISTRICT
Proposed Budget 2005
Allocation by City using Joint Powers Agreement funding formula for 2005
Proposed 2005 Budget $ 1,125,164***
Tax CaDacitv 2003 Pay 2004 Estimated Market Value Est. PODulation* Tax Parcels
(Inc. Personal Property)
3 Year Call Data Sum of all
Factors
Per JP A
Cities' Calculated
Share of Cost
Dollars Percent Dollars Percent Populatior Percent Parcels Percent Calls Percent
ODerations Facilities Total
Deephaven $7,496,075 28.82% $799,683,900 28,60% 3,853 24.61% 1,585 23.94% 326 15.99% 26.05% $149,914 $143,246 $293,160
Excelsior $2,757,138 10.60% $259,155,600 9.27% 2,393 15.28% 895 13.52% 573 28.10% 13.57% $78,094 $74,620 $152,714
Greenwood $1,798,279 6.92% $205,878,800 7.36% 729 4.66% 368 5.56% 119 5.84% 6.38% $36,734 $35,100 $71,834
Shorewood** $10,541,144 40.53% $1,139,883,936 40,77% 7,136 45.57% 2,934 44.31 % 844 41.39% 41.77% $240,358 $229,667 $470,025
Tonka Bay $3,412,841 13.12% $391,062,900 13.99% 1,547 9.88% 839 12,67% 177 8.68% 12.21% $70,279 $67,153 $137,431
$26.005.477 100% $2.795.665.136 100% 15.658 ~ 6.621 ~ 2.039 ~ 100.00% $575.379 $549.785 $1.125.164
(Using 2003 Hennepin County Assessors' valuations as of June 29, 2004 and current 3 year call data less calls to 255 Mill Street, Excelsior)
* Population estimates are Metropolitan Council's based on the 2000 Census. (Most Current)
** Total 2003 Tax Capacity, Market Value, Population and Parcel Count less reduction for The Islands served by the Mound FD.
*** Actual Budget is $ 1,153,664 with $ 28,500 subtracted with Orono Contract Funds
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 ~8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator 11,1\
July 22, 2004 VlJ
Work Session Schedule for Capital. Improvement Program, 2005 Budget
.
The preliminary budget calendar called for a first round of discussion on the 2004-2009 Capital
Improvement Program (CIP) on July 26. Information is being gathered by staff for preparation of the
CIP and will not be ready for a work session on July 26.
Most of the information will be in a form for preliminary discussion if Council prefers to hold a work
session on the CIP on August 2. It will be in a complete form for a work session on August 9, which
has already been.scheduled for a discussion of the proposed 2005 General Fund operating budget.
At this time, there does not appear to be many items that would require lengthy discussion during the.
regular City Council meeting on August 9. Staff would prefer that the CIP and 2005 budget work
session be held together on August 9, but will be prepared to discuss the CIP on August 2 if that is
Council's preference.
. Citv Council Action:
Council should set August 2 or August 9 as the work session at which it will review the
proposed 2004-2009 Capital Improvement Program.
{) PRINTED ON RECYCLED PAPER
-:It 9t
Date
06/28/04
07/15/04
07/23/04
07/26/04
08/09/04
08/20/04
08/23/04
09/13/04
09/15/04
10/25/04
CITY OF SHOREWOOD
Year 2005 Budget Schedule
Descriotion
Budget work-session (Council and Staff)
Budget worksheets distributed to staff and department heads.
Completed budget worksheets due from staff.
CIP Budget work-session (Council and Staff)
.
General Fund Operating Budget draft work session (Council and Staff)
Preliminary budget completed.
Regular City Council meeting. Budget work-session, if necessary.
Regular city council meeting. Council adopts 2005 preliminary budget and levy.
Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2005 PT Form 280 also to be submitted.
Enterprise fund budget work-session (Council and staff)
.
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
11/24/04
12/06/04
12/13/04
12/13/04
12/29/04
Budget hearing advertisement published in the official newspaper.
City initial budget truth-in-taxation hearing.
If required, the continuation budget truth-in-taxation hearing to be held on this date.
Regular city council meeting. Final budget and levy to be adopted.
Final levy and budget must be certified to the County Auditor by this date. State
forms Payable 2005 Property Tax Levy Report and PT Form TNT2005 also due.
..
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us .
MEMORANDUM.
TO:
FROM:
.
DATE:
RE: Accept Amendment to the Feasibility Report for W oodhaven Well .
In May of 2000, the City Council authorized the preparation of a feasibility report for the W oodhaven
Well Facility. Attachment 1 is a Site Location Map for the well facility.
This feasibility report was prepared at the request of the Director of Public Works, due to the
conditions of the well, the facility and controls. The system has reached its service life and needs
dramatic reconstruction. WSB and Associates was commissioned to prepare a feasibility report to
investigate whether the facility should be reconstructed, or if the City should consider abandonment of
the well and interconnecting with the City of Excelsior's water system.
.
The conclusion of the draft report in June, of 2000, was to abandon the well liIld connect into the City
of Excelsior's water system by extending a pipe through St. John the Baptist Catholic Church's
property. This alternative, Option B in the feasibility report, requires the ~quis.ition of easements
through the church property. Both this alternative and the following alternative are shown in
Attachment 2.
The second of the preferred alternatives, Option C, considered the extension of watermain along Mill
Street and Apple Road to the intersection of Apple Road and Bracketts Road.
Option B was the preferred alternative at that time, due to the shorter distance required for the
connections to be made. However, it has become apparent that an agreement will not be reached with
the church for the necessary easements for this alternative. At the time of the original feasibility
report, it was discussed that the church lIlay be willing to grant an easement for grading or other
improvements on the church property. This is not something that has come to fruition.
{) PRINTED ON RECYCLED PAPER
:;:r
ID4
Mayor and City Council
W oodhaven Well Amendment
July 22,2004
Page 2 of2
..
At the request of Staff, WSB and Associates prepared an amendment to the feasibility report
reconsidering what the costs would be if easements were formally. acquired by the City through the
church property, versus constructing the watermain along Mill Street and Apple Road. This
amendment has been prepared and inserted into the front of the feasibility report.
Construction costs were updated and easement costs included. Option B: through the church property
equals $202,406. Option C: Staying within the right of way of Mill Street and Apple Road equals
$202,315. After review of the costs, Staff is recommending that the City proceed with a design for
Option C. This keeps the watermain within the public right of way, and minimizes the timeline for the
installation.
Coincidentally, the Minnesota Department of Health conducted the annual sanitary site inspection of.
all of the City's well facilities. An engineer from the MDH visits each site, collects data and reviews
the condition of the facility for conformance to state standards. Staff recently received results of the
inspection. The MDH states " It is strongly recommended that this well be abandoned and either
reconstructed, replaced with a new well, or that this area of Shorewood be connected to the rest of the
system or a neighboring system. ..
This well facility serves 32 homes. For this small number of connections, it is not financially feasible
to reconstruct the well. Therefore, Staff is recommending that this system be abandoned and
interconnected with the City of Excelsior's system along the Mill Street and Bracketts Road right of
way.
It should be noted that if this recommendation proceeds, Staff will commence discussions with the City
of Excelsior, to connect into their water system.
Recommendation
.
Staff is recommending approval of a motion that accepts the amendment to the W oodhaven Feasibility
Report. If approved, WSB and Associates will prepare a proposal for design services, to be considered
at the following City Council meeting.
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WSB Project No. 1074.490
Date: June. 2000
350 Westwood Lake Office
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Woodhaven Well Rehabilitation Project
Figure Number
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<I A.uociaJu. Tnc. FAX 541-1700
INFRASTRUCTURE . ENGINEERS - PlANNERS
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<1,1_08, Tnc. FAX 541-1700
INFRASTRUCTURE - ENGINEERS - PLANNERS
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Woodhavcn Well Rehabilitation Project
Shorewood, Minnesota
Figure Number
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.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator Il t\
July 22, 2004 (j\)
Proposed 2005 Budget, South Lake Minnetonka Police Department
.
The Coordinating Committee of the South Lake Minnetonka Police Department (SLMPD) met iIi
work session on July 21 to review budget scenarios for 2005 that had been prepared by Police Chief
Litsey. Committee members preferred to have an opportunity to gain some feedback from their city
councils before they met at a regular meeting to recommend a budget and the resulting contributions
from the member cities.
Three budget scenarios were discussed, each with some variation within them. This approach is
designed to identify what array and levels of services can be expected as a city council considers
what its contribution will be for 2005. In this manner, the Coordinating Committee would not have
to wait for' the councils to set their funding levels, and then decide what services could be provided.
The scenarios show ranges of increases based upon (and are referred to by A-D later in this memo):
.
A) no change in stafflevels or programs;
B) filling the vacancy in the part-time administrative support system (which is the most critical
addition to the budget;
C) restoring funding for the Southwest Drug Task Force ($9,700);
D) restoring funding for the vehicle replacement schedule.
"Making the Budget Whole"
This is the ideal budget, in that it assumes the cities 'contributions would be increased from what the
Coordinating Committee recommended, but did not have available, for 2004. The distinction
between "basic" and "enhanced" service would be erased, and the "basic" level of service is what is
being provided at the "enhanced" level for 2004.
The recommended 2004 budget called for a 6.3% increase. Increases for this scenario in 2005 would
range between 2.0% and 4.8% (A through D), so the average annual increase over the two years
would range from 4.15% to 5.55%. The cities' increase in contributions for 2005 (based on the
Committee's recommended 2004 budget) would be between $28,400 and $69,500. In 2004,
Shorewood is contributing $663,000 for enhanced services. The contributions for 2005 would range
between from $676,000 to $695,000, or increases of $13,000 to $32,000.
ft
~J PRINTED ON RECYCLED PAPER
-# II e, I
SLMPD 2005 Budget Scenarios
July 26, 2004, City Council Meeting
Page Two
The remaining two sets of scenarios were prepared with assumptions based on the history
encountered with the 2004 budget--that Excelsior would provide funding less than the Committee
would recommend, and that the other three member cities would pay for enhanced services.
"Basic and Enhanced Service - No Change in Service Levels"
To continue with the current levels of basic and enhanced service, the basic level of service would
need to increase 3.8% and the enhanced level of service would increase 4.0% (A through B). Filling
the vacant administrative support position would increase basic service to 4.6%, and enhanced
service to 5.0%.
The increase in member cities' contributions for basic service would total $51,000 to $62,000. The
additional 4.0% increase to the three cities combining for enhanced service would cost $62,500 to
$63,100. Under these scenarios, Shorewood's contributions would range between $688,000 to
$693,500 in 2005, or increases of $25,000 to $30,000 when compared to the $663,000 paid for
enhanced service in 2004.
.
"Basic and Enhanced Service - No Change in Basic Service FundinJ!"
This scenario assumes that there is no increase in the required funding level (i.e., that any City
decides to make a 0% increase in its contribution to SLMPD). For the cities of Greenwood,
Shorewood, and Tonka Bay to continue their enhanced level of service, they would need to contribute
$113,700 (or 7.7%) above the basic service level, or $51,000 more than the enhanced service level
for 2004. Shorewood's contribution would be $698,000, or $35,000 greater than for 2004.
The Coordinating Committee has not yet reviewed which services would need to be curtailed if the
$51,000 required to continue basic service in 2005 was not available. This scenario (A only) would
not have the vacant administrative support position filled.
.
To recap the implications for Shorewood to retain its 2004 service level:
Making the Budget Whole (A-D): $13,000 to $32,000 increases in 2005
BasiclEnhanced-No Change in Services (A-B): $25,000 to $30,000 increases in 2005
BasiclEnhanced-No Change in Required Revenue (A): $35,000 increase in 2005
These scenarios do not address the level of the SLMPD's undesignated fund balance. It is projected
to be $33,000 at year-end 2004; SLMPD's auditor recommends that the minimum level be $50,000.
Schedule: The Coordinating Committee will meet on August 4 to take official action on its
recommended budget and the resulting cities' contributions. There was some discussion about the
compression of time for the Committee and city councils to act on the 2005 budget/funding levels.
The councils must act on any increase in funding by September 1. It would take all city councils to
agree on extending that deadline. And cities must set their not-to-exceed proposed tax levy by
September 15. (Shorewood would make this decision on September 13.)