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CITY OF SBOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 28,2004
5755 coUN'fR.Y CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M..
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, June 14,2004 (Att. - MiIlutes)
B. City Council Regular Meeting Minutes, June 14, 2004 (Att.- Minutes)
C. City Council Work Session Minutes, June 14,2004 (Att. - Minutes)
Mayor Love____
Garfunkel
Liz6e -
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Zerby -
TurgeOn ~
3. CONSENT AGENDA - Motion to approve itemS on Consent Agendt. & AdoPI~
Therein:
NOTE: Gwe the public lilt opportunity to request an item be remowulfrom tM
Consent Agendll. Comments CIIIt be ttJlcen or questions asudfollowlng ,.... fri1-
Consent Agenda.
A. Approval of the Verifled Claims List (Att.- Claims List)
B. Staffing - No action required
C. 2004 Election Judge CompenSation(Atl. -Deputy C1crk.'s ~ ~
D. Set :Public MeefiDg Dsie f<)t Timbe< Lane watmnain Proje<>! (A1t. ~ PllbIiCWodcI
DireCtor's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
s. REPORTS AND PRESENTATIONS
A. .. 2003 ComprCbensive Annual FinanCial Report (CAFR) by SteVe Md)onoId. ~A (AtI.-
Finance Director's memorandum)
6. PUBLIC BEARING
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CITY COUNCIL AGENDA - JUNE 28, 2004
PAGE20F2
7. pARKS
8. pLANNING - Report by Representative
9. GENERALlNEW BUSINESS
10. ENGINEERINGIPUBLIC WORKS
A. Authorize Easement Agreements for County Road 19 Reconstruction Project (Au. -
Public Works Director's memorandum, Draft Resolution)
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
B. Mayor & City Council
u. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL MEETING
JUNE 28, 2004
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
Name
1.1J(Jn ~ ;MDSS Shrne WaDeD Odf:5
2. .John ~ejler J!Il'Jd) OAtLu..YlJ- ~L
3. YJJ\~ ~~~- -01 J)/ Mille:-
4.~i? 'OL ~ ~~L- Z ~ II (j ~Ct.-:
Address
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
Executive Summary
Sborewood City Council Regular Meeting
Monday, 28 June 2004
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. A 6: 15 PM Executive Session is scheduled this evening.
. An EDA meeting will immediately follow the Regular City Council meeting.
. A Council Work Session will follow the EDA Meeting
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Staffing - None
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Agenda Item #3C: This resolution clarifies and approves the election judge compensation rates
for the 2004 Elections. The only change is that the title of "co-chair" judge is being
eliminated, as the position responsibilities are equal to that of "chair" judge. It is estimated
this change will cost an additional $50.00 for the 2004 Elections. A resolution approving
Election Judge Compensation Rates is in order.
Agenda Item #30: Included in the packet is the draft report for the Timber Lane Watermain
Feasibility Report. Part of the normal improvement process is to schedule a public
information meeting. Staff is recommending approval of a motion that sets the public
information meeting for the Timber Lane Watermain Project on July 21, 2004, from
. 5:30p.m. to 8:0~ p.m. at the Shorewood City Hall.
Agenda Item #5A: Steve McDonald, CPA of Abdo, Eick & Meyers, LLP, will make a
presentation about the annual audit of the City's financial activities for the period ending
December 31, 2003.
Agenda Item # lOA: This item authorizes the Mayor and Administrator to execute easement
agreements for the County Road 19 Reconstruction Project. Staff is recommending
approval of the resolution that accepts the easement agreements provided by Hennepin
County for the reconstruction of County Road 19.
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t.J PRINTED ON RECYCLED PAPER
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CITY OF SHOREWOOD
JOINT CITY COUNCIL/P ARKS FOUNDATION
WORK SESSION
MONDAY, JUNE 14,2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
DRAFT
1. CONVENE JOINT CITY COUNCIL/P ARKS FOUNDATION WORK SESSION
Mayor Love called the meeting to order at 6:01 P.M., and thanked all parties present for attending this
evemng.
A. Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, and Administrator
Dawson; Engineer Brown and Planning Director Nielsen
Parks Foundation directors: Board President Dallman; Boardmembers Callies, Dallman,
Keeler, and Lindstrom
Also present: Park Commission members: Chair Davis and Commissioners Famiok, Meyer and
Gilbertson (arrived 6:20)
Absent: Councilmember Zerby and Finance Director Burton
B. Review Agenda
Without objection from the Council, Mayor Love proceeded with the only Agenda item for the meeting.
2. SHOREWOOD PARKS FOUNDATION: POSSffiLE DONATION
Mayor Love stated this meeting had been prompted by the success of the recent Park Foundation
fundraising breakfast and noted it was a pleasure to be able to meet under the circumstances this evening.
He introduced Paula Callies, Park Foundation Board member, to Council.
Ms. Callies explained the success of the fundraising breakfast, noting the purpose of the fundraiser was
to raise funding for a plaza picnic area to be constructed in Freeman Park. She further explained a
Shorewood resident had requested information regarding a potential donation to the City related to the
proposed plaza project sponsored by the Parks Foundation. This resident was interested in providing
additional funding for a memorial for Shorewood resident Chris Garibaldi, who had passed away in the
past year due to cancer. She also explained the Parks Foundation was interested in assisting in the
facilitation of the plaza project, as well as furthering discussion related to future memorial donations.
She then introduced Shorewood resident, Peter Knoll.
Mr. Knoll, of Smithtown Road, stated he and other local residents were interested in raising funds in
memory of Shorewood resident Chris Garibaldi. Mr. Knoll further explained Mr. Garibaldi had been
very involved in the community and had done so many good things in his short lifetime; it seemed a
fitting tribute to be part of the plaza project and provide a memorial in honor of Mr. Garibaldi. He
further stated he and other local residents were very interested in raising additional funding for the plaza
and memorial. Mr. Knoll stated he was convinced the necessary funding for the project could be raised
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CITY COUNCIL WORK SESSION MEETING MINUTES
June 14,2004
Page 2 of3
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in a timely manner, and he was concerned for naming recognition from the City. He also stated the
tribute to Mr. Garibaldi would be small and tasteful, and would be designed to simply to acknowledge
him.
Mayor Love thanked all parties involved for bringing this effort forward to this point. He stated while he
was very excited about the prospect of such a fine donation, it also raised a number of policy issues.
Specifically, he was concerned for a process to be developed and considered for area residents, such as
this group, that wished to make a donation to the City in some way. He stated it was important to
establish and follow a process for this donation that would also allow other potential donations to come
forward in a similar manner.
Administrator Dawson reviewed policies and processes utilized by other municipalities in the Twin
Cities area for donations. He suggested it was important to provide consistency in the process for
accepting donations.
Discussion ensued regarding the best possible method of developing policies and procedures to be .
utilized in cases such as this one for the future. The consensus of the group was that the Park
Commission to work with the Parks Foundation to develop a policy for accepting donations. The
timeline for development and approval of these policies was not anticipated to outlast the enthusiasm for
the project, and the group present believed it possible to complete the plaza project this fall with
fundraising continuing throughout the development of the policy for donations. All parties present also
agreed it would be important to review the Parks Master Plan for potential uses for funds raised and
implementation of those funds in the future.
Mayor Love, on behalf of all persons present, thanked Mr. Knoll for his generous contributions to this
project as well as discussion of development of policies for accepting donations in the future. Mr. Knoll
thanked Council and stated he would be agreeable to working with the City to help develop policies and
procedures in any way possible.
3. ADJOURN
Lizee moved, Turgeon seconded, Adjourning the Work Session Meeting of June 14, 2004, at 6:37 .
P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 14, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE CITY COUNCIL MEETING
~U""'."" R;.~.. l'FT' .. i
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Mayor Love called the meeting to order at 7:02 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, Administrator Dawson;
Attorney Keane; Engineer Brown; and Planning Director Nielsen
Absent:
Councilmember Zerby and Finance Director Burton
B.
Review Agenda
Lizee moved, Garfunkel seconded, Approving the Agenda as presented. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, May 24, 2004
Turgeon moved, Lizee seconded, Approving the City Council Regular Meeting Minutes of May 24,
2004, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Mayor Love reviewed the Consent Agenda. Engineer Brown noted a technical change would
need to be made to Item 3F, where by the dates listed in the draft resolution should have reflected
a bid opening of July 21,2004 at 10:00 A.M.
Lizee moved, Garfunkel seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein:
A. Approval of the Verified Claims List.
B. Adopting RESOLUTION NO. 04-051, "A Resolution Approving the Temporary
Appointment of a Seasonal Worker."
C. Approval of Assessor's Agreement.
D. Adopting RESOLUTION NO. 04-052, "A Resolution Approving the Final Plat of
Linden Hills Second Addition for Water Street Homes, LLC., 5940/5950/5960 Lake
Linden Court."
E. Approval of Temporary Sign Permit for MidCountry Bank (FKA Bayside Bank),
Shorewood Village Center - 23800 State Highway 7.
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CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 2 of 11
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F. Adopting RESOLUTION NO. 04-053, A Resolution Approving Plans,
Specifications and Estimates and Authorizing Advertisement for Bids for Birch
Bluff Road and Shady Island Lift Rehabilitation Project, City Project 04-03."
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
Don Aslesen, 26055 Shorewood Oaks Drive, stated his immediate concern was trying to control the
waters that flowed through his property into Freeman Park. He stated he had met with Engineer Brown
and Mayor Love in the recent past at the Park to witness the drainage fIrsthand. He expressed concern
for damage to his home and ball fields in the park. He estimated approximately 100,000 gallons of water
flowed through his property recently due to the very wet weather the entire area had experienced
recently, and noted his sump pump was quite taxed to keep up with the drainage in the area that had
seeped into his home. He went on to thank Engineer Brown and Mayor Love for efforts in the past to
alleviate drainage in the area by trying to regrade the southerly parking lot in Freeman Park and placing
drain tiling across the street from his property; however, he stated they were not mitigating the drainage
on his property. He stated he would be responsible for the water that landed in his yard, but requested
the City be responsible for the water that continued to pool in the area despite recent efforts noted. He
requested the City place culverts on or near his property to remove the pooling water prior to the end of
the summer, and he also requested the City reconsider providing adequate storm drains in the southerly
parking lot of Freeman Park.
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Mayor Love stated he had met with Mr. Aslesen recently and had a number of talks prior to that meeting
regarding this issue. He stated while no system was infallible, the system in that area seemed burdened
beyond expectations.
Engineer Brown explained all systems within the City were taxed at this point in time, due to the large
amounts of recent rainfall in the area. However, he also noted the amount of water flowing through the
Shorewood Oaks area could be quite dramatic, and having the southerly parking lot of Freeman Park
paved and placing storm sewers there could be helpful. He stated efforts had been made to consider .
"regionalizing" the water issue. By this, he explained, rather than fIx each individual problem area on a
crisis occurrence, the City would be examining overall area drainage concerns and what measures could
be taken economically to mitigate the excess drainage in those areas.
Mr. Aslesen stated he would appreciate anything that could be done to avoid water pooling on his
property.
Mayor Love stated there was a tremendous amount of flooding occurring in that area and a record of
concerns and history of those concerns had been noted. Engineer Brown invited Mr. Aslesen to future
City Council Work Sessions on the "regionalization" approach to drainage.
5. REPORTS AND PRESENTATIONS
A. Report by LMCC Representative Patrick Hodapp
Pat Hodapp, 26195 Shorewood Oaks Drive, and Shorewood's representative to the Lake Minnetonka
Communications Commission (LMCC), reported on recent activities of the LMCC. He explained the
LMCC was a dedicated group of volunteers and all officers had been re-elected to the LMCC Board
recently for the upcoming year. He went on to explain Council meetings would be recorded utilizing
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 3 of11
DVD equipment in the near future. Also, the FCC had ruled the LMCC was not authorized to make
rulings on data access for a cable modern. He also provided an update on the effective competition fIling
by Mediacom that would not allow the LMCC to have authorization over cable rates in the area. He also
noted the healthy fmancial condition of the LMCC. He encouraged the public to take advantage of local
cable access opportunities, including production of local programming. He stated anyone interested in
producing or creating local programming should submit works of public interest to the LMCC.
Discussion ensued regarding the potential for digital production of public meetings, including the
Excelsior Fire District Board and South Lake Minnetonka Police Department Coordinating Committee
meetings.
Councilmember Turgeon suggested a list of equipment necessary for digital recording be distributed to
each local municipality to ensure quality of the sound for those meetings.
Mayor Love thanked Mr. Hodapp for his time and report on behalf of the Council.
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6.
PUBLIC HEARING
There were no Public Hearings this evening.
7. PARKS
A. Report on Park Commission Meeting Held June 8, 2004
Commissioner Meyer reported on matters considered and actions taken at the June 8, 2004, Park
Commission Meeting (as detailed in the minutes of that meeting). She also noted the recent resignation
of the Park Commission Chair Arnst. She noted the many fIne accomplishments undertaken by the Park
Commission under the guidance of Chair Arnst, and noted she would be greatly missed.
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Councilmember Turgeon questioned whether there was a rain date for the cancelled June 11, 2004,
Music in the Parks event. Engineer Brown explained there was not a make up date for that concert event,
and hopefully, the July 9, 2004, event would not be impeded by severe weather as the fIrst event had
been. Mayor Love suggested the City check into the cost of rain insurance for such events should the
City be interested in continuing the annual concert series.
B. Accept WSB report regarding Freeman Park Wetland
Engineer Brown explained the City had contracted with WSB & Associates to provide a project report
regarding the Freeman Park Wetland Enhancement and Interpretive Center. He stated this report was
prepared to explore and obtain funding sources for this project. He went on to explain Freeman Park
included several unique features, included a heavily wooded area with a looping trail, as well as a
wetland area serving as a detention area for storm water. He then reviewed the report presented, noting
the concept plan proposed deep marsh and shallow marsh areas, as well as a wet meadow, and an
educational/informational kiosk. He then reviewed the potential cost to the project, noting the feasibility
of the report would be predicated upon Staff success in raising outside funding to support such a project.
He stated the Park Commission and Staff were recommending Council accept the report, and once
approved, solicitations for funding could be explored through other various governmental agencies.
Mayor Love commented this area seemed a good place for exploration of regional ponding for the area.
Councilmember Turgeon thanked the Park Commission for its efforts and noted this could be a beautiful
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 4 of 11
enhancement to the Park. Councilmember Lizee stated she thought it a wonderful opportunity to work
with the Minnetonka School District as well where students could be working in and with nature to learn
about the wetland environments.
Turgeon moved, Lizee seconded, Accepting the Report Prepared by WSB & Associates Regarding
the Freeman Park Wetland Enhancement and Interpretative Center. Motion passed 4/0.
8. PLANNING
Commissioner Packard reported on matters considered and actions taken at the June 1, 2004, Planning
Commission Meeting (as detailed in the minutes of that meeting).
A. C.U.P. for Telecom Facility Equipment
Applicant: Verizon Wireless, LLC
Location: 24283 Smithtown Road (Co. Rd. 19)
Director Nielsen explained Buell Consulting, Inc., on behalf of Verizon Wireless, had submitted plans to
add a backup generator to its telecommunications facility, located at 24283 Smithtown Road. In addition
to a cellular tower and telecommunications building on the rear of the property, a used car lot occupied
the front half of the site. Both uses were subject to conditional use permits.
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He went on to explain the property was zoned C-3, General Commercial, and contained approximately
19,254 square feet of area. Director Nielsen explained the land uses and zoning surrounding the site
included County Road 19 and commercial sites in Tonka Bay to the north; an auto repair shop, zoned C-3
to the east; Badger Field, zoned RI-C, Single Family Residential to the south; and a convenience store
with gas station, zoned C-3 to the west.
He also noted the proposed generator would occupy a space measuring approximately 3' x 12' and was
situated in a soundproof enclosure and surrounded by a six-foot-high board-on-board fence.
Director Nielsen further explained there were three issues of concern with the request. First, a number of .
nonconformities existed with the site and were mostly associated with the car lot. Cars displayed for sale
were parked with no observance of setbacks. He explained it appeared these cars were parked right up to
the front and side lot lines. The parking lot was not curbed, making it difficult to control where display
cars were parked. The repair shop in the middle of the site was a pole barn, which was not allowed under
the current Code.
Noise was the second issue of concern and was considered easier to address. The applicant was required
to do whatever was necessary to comply with Minnesota Pollution Control standards. Director Nielsen
stated it should be noted the site was subject to two different thresholds, one for residential to the south
and a less stringent standard for the adjoining commercial properties. At the residential side of the site,
noise levels could not exceed 65 dba during the day and 55 dba at night. The threshold for the
commercial sides of the site was 70 dba both day and night.
The third issue of concern was screening and it, too, was considered relatively easy to resolve. The site
was already quite well screened from the park side of the site, at least during the "leaf-on" season.
Director Nielsen also explained the owner of the site had expressed concern for some of the
recommendations made by the City for bringing the site into conformity, and had requested the case be
continued for 30 days.
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 5 of 11
Turgeon moved, Garfunkel seconded, Continuing the Request for Conditional Use Permit for
Verizon Wireless LLC, 24283 Smithtown Road (Co. Rd. 19) to the July 12, 2004, Regular City
Council Meeting. Motion passed 4/0.
B. Minor Subdivision/Combination (Att. - Draft Resolution)
Applicant: Bill Zucco
Location: 4485 Enchanted Point
Director Nielsen explained the applicant owned the property at 4485 Enchanted Point. The City owned a
portion of the property of this site, and Mr. Zucco had requested the City vacate that area of the property.
The City Council granted that request approximately one year ago in exchange for additional right-of-
way since Enchanted Point was considered such a narrow roadway. The simple subdivision and
combination was not approved at that time, and thus had necessitated this request. Should the property
ever become developed further, this action would help to bring the property into conformity.
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Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 04-054, "A Resolution Approving a
Minor Subdivision/Combination for Francis J. Zucco and Mary Anne Grams." Motion passed 4/0.
c.
Minor Subdivision
Applicant:
Location:
Tom Kelsey
5705 Smithtown Way
Director Nielsen stated the owners of the property located at 5705 Smithtown Way proposed to subdivide
,the lot into two building sites. The property was zoned R-IC, Single-Family Residential; was occupied
by the applicant's home and a detached garage; and contained 61,755 square feet in area. The proposed
lots were estimated to be 41,755 square feet and 20,000 square feet in area.
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Both of the proposed lots complied with the requirements of the R-IC zoning district, and the building
pads also complied with setback requirements. Director Nielsen also noted that despite the westerly lot
being half the size of the easterly lot, the westerly lot was still considered to be buildable. Sanitary sewer
was available to the new lot, although a new service might have to be constructed upon application for a
building permit. Director Nielsen recommended that the minor division be approved, subject to a number
of conditions set forth in the draft resolution.
Mr. Tom Kelsey and Ms. Ingrid Schaff, applicants,> were present and stated they would be happy to
answer any questions the Council had of them.
Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 04-055. "A Resolution Approving
Subdivision of Real Property for Thomas Kelsey and Ingrid Schaff." Motion passed 4/0.
D. Variance to Increase Nonconformity of Nonconforming Garage
Applicant: Thomas Thiss
Location: 6110 Ridge Road
Director Nielsen explained the history of this case, noting that in April the City had approved a minor
subdivision of the property at 6110 Ridge Road for the applicant. The original subdivision application
included a variance to the bluff setback requirements for the new lot. A condition of that approval was
that a nonconforming garage on the property would be moved or removed from the property. The
applicant had indicated he would apply for a variance to keep the garage and had now done so.
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 6 of 11
Director Nielsen went on to explain that as noted in his March 5, 2004, Staff report, the garage was
already nonconforming with respect to side yard setbacks. Instead of the required 10-foot side yard
minimum, the garage was only 1.2 feet from the northerly lot line. In addition the nonconformity would
be increased by the subdivision in that it would not comply with the new front yard setback requirement
that would result from the proposed subdivision. Once the new lot line was recorded, the front yard
setback for both lots would become 65 feet measured from the traveled surface of the road (15' + 50' for
private roads). The garage, according to the applicant was 27 feet from the road.
With regard to analysis and recommendation for the case, Director Nielsen stated while the building was
"grandfathered in" with respect to nonconforming side yard requirement, a change, such as the proposed
subdivision, provided the City with the opportunity to correct the nonconformity. Of equal importance
was that the division would not create or increase existing nonconformities. He then cited the City's
zoning code with regard to bringing nonconforming structures into conformity. He also noted the
applicant could provide a parking space along Ridge Road as required in other locations in that area.
Director Nielsen stated removal of the subject garage would ensure that it not be used to allow future .
structures on the two adjoining lots to be closer to the road than the desired/required building setbacks
would allow. Director Nielsen also stated the original recommendation for the case included removal of
the garage by July 1, 2004. He requested this removal deadline be moved to August 1, 2004.
Thomas Thiss, applicant, stated he had been present before the Council recently and he stated he
appreciated the efforts of the Council and Commission in granting his previous variance request. He
stated he had spoken with his real estate attorney who stated it would be difficult to comply with the City
Code due to steep topography in winter and also the narrowness of the roadway. These conditions would
present a hardship for Mr. Thiss.
Mr. Thiss also presented photos of the garage and noted he had submitted a petition from his neighbors in
support of his request to keep the garage. He went on to state the average setback issue would not be of
concern to his neighbors as both houses adjacent to his lot had large homes and access to these structures
would not be a problem should his garage. Furthermore, he stated additional building on these lots was
considered to be remote. He stated he would appreciate further consideration by Council in this matter, .
and thanked the Council for his time.
Councilmember Turgeon stated she was concerned for setting a precedent in deviating from the average
setback issues presented as part of this case. She stated the applicant was not being deprived of a garage,
as there was an attached garage on site, and thus no hardship existed.
Turgeon moved, Garfunkel seconded, Adopting RESOLUTION NO. 04-056, "A Resolution
Denying a Variance to Increase the Nonconformity of a Nonconforming Structure for Thomas
Thiss, 6110 Ridge Road."
Mayor Love stated he supported the motion and while he appreciated the historic nature of the garage
structure, the intention of the City was to bring nonconforming structures into compliance when possible.
Councilmember Garfunkel agreed, noting it was not with pleasure that actions like this one needed to be
taken. Councilmember Turgeon stated it was a difficult to decision for all parties involved in this
planning request, and the Council and Commissions were charged with following the ordinances adopted
by the City.
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 7 of 11
Motion passed 4/0.
Turgeon moved, Garfunkel seconded, Extending the Deadline for removal of the Garage Structure
owned by Thomas Thiss, 6110 Ridge Road to August 1, 2004." Motion passed 4/0.
9. GENERAL/NEW BUSINESS
Engineer Brown stated it would be beneficial for all parties if the Council would allow the next three
Agenda items to be discussed concurrently. He next introduced Craig Twinem of Hennepin County
Department of Transportation, and Don Sterna of WSB & Associates, the City's consultant for this
project. Without objection from Council, Engineer Brown then proceeded with discussion ofItem 9A, B,
andC.
A. Approval of County Road 19 Intersection Project Plans, Specifications and
Estimates, and Authorize Advertisement for Bids
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Engineer Brown summarized briefly the proposed plans specification for the County Road 19
Intersection project, noting the plans had not changed significantly from previous updated reports on the
project. Any persons interested in viewing the proposed plans for the project could view them in their
entirety at City Hall. He summarized plan elements related to typical sections, a grit chamber, traffic
control plan, the "floor plan" of construction, Gideon Glen Pond, retaining walls and ornamental railings,
planting areas, signing and striping plans, street lighting, advance warning flashers for the public safety
facility, utilities, and costs related to the project. He explained the cost of the project was to be funded
through Minnesota State Aid (MSA) monies. He also explained the City of Shorewood in the interest of
time, had agreed to administer the construction contract for the County. The suggested date for bid
opening was on August 4, 2004, with an anticipated award of bid from the Shorewood City Council on
August 9, 2004. Engineer Brown explained the project would most likely begin this year with the
construction of retaining walls and undergrounding of utilities in the intersection area.
A brief discussion of the style of lighting proposed for the intersection project ensued.
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B.
Approval of County Road 19 Intersection Project Cooperative Agreement
Engineer Brown reviewed the proposed cooperative agreement related to the County Road 19 project. A
list of various responsibilities for the City of Shorewood and Hennepin County had been summarized as
followed:
. Shorewood is to administer construction. The contract states:
"The City of Shorewood or its agents, at the sole cost and expense of the City of
Shorewood, shall prepare the necessary plans, specifications and proposals; shall
advertise for bids for the work and construction; receive and open bids pursuant to said
advertisement; and enter into a contract with the successful bidder at the unit prices
specified in the bid of such bidder. "
. Hennepin County personnel was to perform the inspection duties for the project. In turn the Cities of
Shorewood and Tonka Bay were to reimburse Hennepin County 8 percent of the construction costs
for said services.
CITY COUNCn.. REGULAR MEETING MINUTES
June 14, 2004
Page 8 of 11
. The Contract stated the City Engineer of the City of Shorewood is to complete all aspects of public
relations for the project.
. The City of Shorewood was to participate financially at a rate of 50 percent of right-of-way
acquisition costs. The contract stated the following:
"The City of Shorewood shall reimburse the County for fifty (50) percent of the final cost
of all additional right-of-way, permits and/or easements requiredfor the construction of
said Project within the City of Shorewood, plus all costs incurred by the County in
acquiring said right of way, permits and/or easements within the City of Shorewood. "
. Hennepin County had proposed compensation for the County's portion of the Gideon Glen
pond, based upon a pro-rata share of the square-foot cost of the entire parcel, paid by the City
of Shorewood to purchase the property. Engineer Brown noted this was for the pond area. and
not the parcel area. Using this basis and the County's tributary area to the pond of equated to a
sum of $12,994.00.
.
. Through Hennepin County's Roadside Enhancement Partnership Program (REPP), the County
will participate in 50 percent of the costs (not to exceed $128,100), for the undergrounding of
utilities.
. Similarly, Hennepin County's REPP will participate in 50 percent of the street lighting costs,
and 33 percent of the landscaping costs (not to exceed $85,400).
. With regard to tree replacement, the contract stated the following:
"The County will participate in the replacement of trees removed necessary for the
construction of the Project to the extent of State Aid participation. As set forth in the
County's Cost Participation Policy, the County's participation shall be a two to one
replacement on trees and shall be limited to one (1) percent of the total construction
costs for the Project. It is further understood that the actual amount of the County's
participation shall be determined using the actual contract unit prices for the eligible
pay items and the actual quantities of work completed on the Project, subject to the
aforesaid stated limits. "
.
. Shorewood shall agree to compensate the County for Shorewood's portion of signal control
equipment, supplied in accordance with the plans, for the traffic control signal.
. The City of Shorewood shall remove and replace all City owned signs for the project.
. Each City shall install and maintain "No Parking Signs" along the project.
. The City of Shorewood shall cause to have installed, at its own expense, an electrical service
for the traffic signal system.
. The City of Shorewood shall relamp and re-fuse the signal system, after acceptance of the project. .
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 9 of 11
. After considerable discussion regarding the retaining walls, the agreement was modified to the
following:
Upon completion of the Project the Cities, at their sole cost and expense, will perform all
routine maintenance on the retaining walls constructed as a part of the Project. In the
event, at any time in the future, that the retaining walls constructed as a part of the
Project are rehabilitated and/or replaced the County agrees to participate in fifty (50)
percent in the City of Shorewood and one hundred (100) percent in the City of Tonka
Bay the costs of rehabilitation and/or replacement for said walls.
. The City of Shorewood was to maintain the ponding facilities, grit chamber, and storm water
facilities associated with the Gideon Glen Project.
.
. Cities shall be responsible for the removal of any snow that accumulates on the sidewalks,
paths, and ramps.
Engineer Brown went on to explain, with the exception of performing construction-engineering
services, the City of Shorewood had the "lion's share" of responsibilities. More specifically,
responsibility of installation of the electrical service and associated costs would fall solely on the
City of Shorewood. Similarly, ongoing electrical costs were also shown as the responsibility for
the City of Shorewood.
Simillirly, the agreement stated that the City of Shorewood's City Engineer was to be solely
responsible for any project liaison duties. This item should either be handled by the County, or
distributed as a cost to all parties of the contract.
Despite all the conditions to the agreement, Engineer Brown noted Staff was recommending
approval of the agreement to expedite the project.
C. Authorize Easement Agreements for County Road 19 Reconstruction Project
.
Engineer Brown briefly reviewed the easement agreement for the project, noting an agreement had been
reached for compensation for the Southshore Senior Community Center easement, and Gideon Glen's
easement. He stated the County was not willing to participate in easement costs at all in this project. He
also stated this agreement would be presented at the June 28, Regular City Council meeting for further
consideration as changes remained to be made prior to submission for approval.
Mayor Love thanked Engineer Brown for his reports, and stated he appreciated the sensitivity shown to
the City's cost and schedule for construction.
Engineer Brown then introduced Craig Twinem, of the Hennepin County Department of Transportation,
to Council.
Mr. Twinem stated he had been authorized by the County Board of Commissioner to install a temporary
signal at the intersection as the project proceeded, and anticipated the signal would be operational in the
fall of this year.
Mayor Love stated avoiding unnecessary levels of confusion was considered paramount for
implementation of a temporary signal for the project. He stated he wanted to be sensible in this
CITY COUNCIL REGULAR MEETING MINUTES
June 14, 2004
Page 10 of 11
approach, and he understood the rationale of the County's decision, however, public safety was a large
issue in this project, and he wished the transition to be safe and effective for local residents.
Councilmember Turgeon stated she still remained concerned for the use of the MSA funds for this
project. She stated she would like to see additional compensations made by the County as she believed
the City had done more than its "fair share" in this project.
Councilmember Garfunkel stated it was a ''tough pill to swallow" when the City of Shorewood was
expected to fund 25% of the intersection project that would benefit all motorists regardless of original
locale.
Mayor Love stated he was sympathetic to concerns raised by Council; however, it was important to
realize the benefits of completion of the project for years to come as well as the economic vitality to be
added to the area.
With regard to Item 9A, Garfunkel moved, Turgeon seconded, Adopting RESOLUTION NO. 04-
057, "A Resolution Approving Plans, Specification and Estimates and Authorizing Advertisement
for Bids for the County State Aid IDghway 19/5mithtown Road Intersection Reconstruction
Project; S.A.P. 27-619-18, S.A.P. 216-020-02." Motion passed 4/0.
.
With regard to Item 9B, Lizee moved, Turgeon seconded, Adopting RESOLUTION NO. 04-058, "A
Resolution Authorizing the Mayor and City Administrator to Enter into a Cooperative Agreement
with Hennepin County and the City of Tonka Bay, C.S.A.H. 19 Reconstruction Project, S.A.P. 27-
619-18 and S.A.P. 216-020-02." Motion passed 4/0.
10. ENGINEERINGIPUBLIC WORKS
Engineer Brown stated there were no other Engineering or Public Works items to be discussed this
evening.
11.
STAFF AND COUNCIL REPORTS
.
A. Administrator & Staff
Administrator Dawson noted there would be a brief meeting of the Excelsior Fire District Board on
Wednesday, June 23, 2004,6:00 P.M. A South Lake Minnetonka Police Coordinating Committee public
forum would be held at 7:00 P.M. that same evening. He encouraged the public to attend the SLMPD
Coordinating Committee meeting as the Committee was seeking public comment regarding the next
budgetary cycle for the police department.
B. Mayor & City Council
There was noting further to report on at this time.
CITY COUNCIL REGULAR MEETING MINUTES
. June 14, 2004
Page 11 of 11
12. ADJOURN
Turgeon moved, Lizee seconded, Adjourning the Regular City Council Meeting of June 14, 2004, at
8:53 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recordin2 Secretarv
Woody Love, Mayor
Craig W. Dawson, City Administrator
.
.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JUNE 14, 2004
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:00 P.M. or immediately following
Regular Council Meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Love called the meeting to order at 9:15 P.M.
DRAft
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, Administrator Dawson;
Attorney Keane; Engineer Brown; and Planning Director Nielsen
.
Absent:
Councilmember Zerby and Finance Director Burton
B. Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda for the meeting.
2. LIVABLE COMMUNITIES ACT PARTICIPANT STATUS
Administrator Dawson explained the City had been a participant in the Livable Communities Act (LCA)
for several years. As a participant, the City was eligible to compete for grants from the Metropolitan
Council for various housing and redevelopment accounts. He then reviewed the obligations for
participating in the LCA and related expenditures for the City. He went on to explain the Qptions
available for City participation or withdrawal from the LCA. After a brief discussion, Council agreed to
consider withdrawal from the LCA. While Council fully supported the Livable Communities programs,
the requirements for participation in the LCA were not considered suitable for the City at present.
.
3.
CITY HALL SPACE STUDY
Administrator Dawson explained that earlier this year Council had received the City Hall assessment
report performed by the Boarman kroos Vogel (BKV) Group. At that time, Council had indicated a
willingness to consider expansion of the existing City Hall or construction of a new City Hall for the
purpose of focusing discussions on the topic. The BKV Group identified water as a significant structural
issue on site, and agreed with Staff that evaluation of the associated mold issues in the building should be
reviewed as results from that particular assessment could provide a direction for change.
The City had commissioned Institute for Environmental Assessment (IEA) to determine and evaluate the
potential contamination of City Hall. Administrator Dawson explained the findings had been received by
Staff and noted present conditions did not indicate immediate health threats in the building. He then
reviewed the recommendations by IEA for removal and mitigation of fungal spores present.
Discussion ensued regarding the findings of the two reports and how each related to the integrity of the
City Hall building. All parties present agreed replacement of the roof was considered logical and
imminent. Further consideration included the best approach for replacement of the siding on the building
as well, since it, too, had incurred water damage over time. A brief discussion then ensued regarding the
#clC
CITY COUNCIL WORK SESSION MEETING MINUTES
June 14, 2004
Page 2 of 2
four scenarios presented by the BKV Group and how the IEA findings could potentially affect those
scenarios for the future.
Without objection from Council, Mayor Love requested Staff provide information regarding options for
addressing short term maintenance issues with the current City Hall building.
Councilmember Turgeon stated she would be in favor of considering options for construction an addition
onto the current building, rather than erecting a new building on this or any other site. Councilmember
Garfunkel agreed.
4. AMLEE ROAD AND DRAINAGE
This item was discussed in conjunction with Item 5.
5. WEDGEWOOD DRIVEIMALLARD LANE/TEAL CmCLE PROJECT
Engineer Brown reviewed a draft of a generic survey to be released to City residents regarding future
roadway efforts of the City. Council provided input related to the draft survey, and thanked City Staff
for these efforts.
.
6. MINNETONKA DRIVE BITUMINOUS OVERLAY
Engineer Brown explained the need for bituminous overlay as it related to a commitment made to work
with the watermain extension on Minnetonka Drive, and the grading issues to be resolved as part of that
watermain project.
7. WATER SYSTEM VULNERABILITY ASSESSMENT
Engineer Brown provided an update on the Water System Vulnerability Assessment and related security
measures for the City.
8.
ADJOURN
.
Turgeon moved, Lizee seconded, Adjourning the Work Session Meeting of June 14, 2004 at 10:24
P.M.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
~
PAYABLESAPPROVALS
For 6/28/04 Council Meeting
. Prepared by: (/ ()tlMl/~R. fjJ Q.. Date: viR-- Ot/
. Catherine E~e, S52A~~untant
ReVIewed by: ~ ~ Date: b/t gl6f
Bonnie Burton, Fi ce Director
.
Date: oft. Z3.ff1-
son, City Administrator
#31/
Check Approval List for 6/28/04 Sorted by Department
Check # Vendor Name
3n68
37770
37n1
37771
37771
37n2
3nn
3n80
3n81
3n83
3n84
3n84
3n85
3n85
3n86
3n87
3n87
3n88
3n89
3n89
3n92
3n92
3n93
3n95
3n96
3n96
3n96
3n97
3n97
3n97
37801
37803
37803
37805
37810
37816
37819
37819
37820
37825
37826
37829
37829
37778
37813
37814
37774
37791
Description
ADVANCED IMAGING SO
BURTON, BONNIE
CHAMPION AUTO STOR
CHAMPION AUTO STOR
CHAMPION AUTO STOR
COMMUNITY REC RESO
ICMA RETIREMENT TRU
KINKO'S
MAHONEY, JAMES
MN CHILD SUPPORT PM
MN SUN PUBLICATIONS
MN SUN PUBLICATIONS
NIELSEN, BRADLEY
NIELSEN, BRADLEY
ORONO, CITY OF
PANCHYSHYN, JEAN
PANCHYSHYN,JEAN
PAZANDAK, JOSEPH
PERA
PERA
SHORBNOOD TRUE VAL
SHORBNOODTRUEVAL
SO LK MTKA POLICE DE
US POSTMASTER
VIKING LAND TREE CAR
VIKING LAND TREE CAR
VIKING LAND TREE CAR
WM. MUELLER & SONS, I
WM. MUELLER & SONS, I
WM. MUELLER & SONS, I
BIFFS, INC.
DIRECT SAFETY COMPA WORK GLOVES
DIRECT SAFETY COMPA WORK GLOVES
ESS BROTHERS & SONS STREET SUPPLIES
HENNEPIN COUNTY TRE 2ND HALF ASSESSORS C
MATRX GLOVES
MOUND-CITY OF 3RD QTR FIRE SVCS
MOUND-CITY OF 3RD QTR FIRE sves
MTI DISTRIBUTING COM PARKS SUPPLIES
PITNEY BOWES CREDIT 3RD QTR METER RENTAL
SO LK MTKA POLICE DE JULY OPERATING BUDG
WACONIA FARM SUPPL TREESlPARKS SUPPLIES
WACONIA FARM SUPPL TREES/PARKS SUPPLIES
TOTAL FOR 101 GENERAL FUND
JUNE CONTRACT SVC
GFOA CONF EXP/MILEAG
ANNUAL VEH RECERT/TR
VEHICLE SUPPLIES
SHOP SUPPLIES
MAY SVCS
PAYROLL DEDUCTS 6/15/
CTRY CLUB MEADOWS
ROADSIDE SPRAYING
CHILD SUPPORT. C SCH
UTILITY OPERATOR AD
ORDINANCE 403
MISC 2ND QTR EXP
MISC 2ND QTR EXP
JUNE ANIMAL CONTROL
2ND HALF MAY/1ST HALF
2ND HALF MAY/1ST HALF
5/31 - 6/11/04 MILEAGE
PAYROLL DEDUCTS 6/15/
PAYROll DEDUCTS 6/15/
PARKS SUPPLIES
PARKS SUPPLIES
MONTHLY RADIO FEE
JULY NBNSLETTER
TREE REMOV AL-CHARLE
TREE REMOVAL-KNIGHT
TREE REMOVAL-FATIMA
BLACKTOP
BLACKTOP
BLACKTOP
Check Date Invoice #
6/18/2004 017492
6/18/2004
6/18/2004 D256027
6/18/2004 D257374
6/18/2004 D259536
6/18/2004 17
6/18/2004 302131-06
6/18/2004 06210004
6/18/2004
6/18/2004
6/18/2004 697922
6/18/2004 698173
6/18/2004
6/18/2004
6/18/2004 20040082
6/18/2004
6/18/2004
6/18/2004
6/1812004 762400-06
6/18/2004 762400-06
6/18/2004 60368
6/1812004 60467
6/18/2004
6/18/2004
6/1812004 3147
6/18/2004 3148
6/18/2004 3160
6/18/2004 91583
6/18/2004 92199
6/18/2004 92308
612912004 W223725-
6/29/2004 352603
6/2912004 352603
6129/2004 GG2196
6/29/2004 CA2430
6/29/2004 855629
6/2912004 930-3
6/29/2004 930-3
6/2912004 413190-00
6/2912004 5440954..J
6/29/2004 7
6/29/2004 053104
6/29/2004 053104
IDENTI-GRAPHICS DECALS-NBN VAN 6/18/2004 1906
LANO EQUIPMENT, INC. BOBCAT PLANER-JOINT 6/29/2004 93841
LEE MOTOR CO 2004 F250 FORD PU 6/29/2004 971918
TOTAL FOR 403 EQUIPMENT REPLACEMENT
GOPHER STATE ONE-CA MAY SVCS
QWEST
Ill'll . ~II L
Friday, June 18, 2004
~-~ -~;:t~~ l?im..~
6/18/2004 4050734
6/1812004 612 E45-1
I!l~.~
l,.
Amount
$171.00
$490.87
$244.91
$17.02
$45.39
$1,520.00
$1,219.68
$28.03
$2,875.50
$193.35
$288.80
$168.03
$33.68
$32.00
$1,626.45
$39.39
$8.97
$94.50
$2,637.n
$2,432.69
$10.60
$5.30
$17.53
$449.16
$n4.38
$484.63
$491.25
$31.38
$1,459.69
$730.76
$922.88
$41.80"
$41.80
$1 ,073.52
$36,282.16
$17.03
$3,142.00
$1,236.25
$68.31
$328.02
$55,246.00
$287.50
$139.90
$117,429.88
$351.45
$3,045.19
$21,225.00
$24,621.64
$143.18
$261.99
.
.
-- Ul
Page 1 of4
Check # Vendor Name
3n91
37808
37809
37821
37821
37774
37816
37817
37779
37830
37822
.
3n69
37773
37775
37775
37n6
3n82
3n82
3n90
3n9O
3n9O
37790
3n90
3n94
3n94
3n99
3n99
37800
37800
37800
37802
37802
37804
37~6
37807
37807
37807
37807
37807
37807
37807
37807
37807
37812
37812
37812
37812
37812
37812
.
Description
QWEST
HACH COMPANY WATER DEPT SUPPLIES
HAWKINS WATER TREA
NATIONAL WATERWOR
NATIONAL WATERWOR WATER DEPT SUPPLIES
TOTAL FOR 601 WATER UTIUTY
Check Date Invoice #
6/18/2004 612 E45-8
6/29/2004 3886332
6/29/2004 DM104067
6/29/2004 1375659
6/29/2004 13n6oo
GOPHER STATE ONE-CA MAY SVCS 6/18/2004 4050734
MATRX GLOVES 6/29/2004 855629
METRO COUNCIL ENVIR JULY WASTBNATER 6/29/2004 n6393
TOTAL FOR 611 SANITARY SEWER UTILITY
J.R'S APPLIANCE DISPO APPL DISPOSAl-SPRING 6/18/2004 40193
WASTE TECHNOLOGY, I SPRING CLEANUP SVCS 6/29/2004 84871
TOTAL FOR 621 RECYCUNG UTIUTY
NORTHERN DBNATERIN PUMP RENTAL-STORM P 6/29/2004 16705
TOTAL FOR 631 STORMWATER MANAGEMENT UTILITY
ARCTIC GLACIER INC
EAGLE SIGN CO L1Q #2 SIGN
HERMEL WHOLESALE
HERMEL WHOLESALE
HITECH PAPER REGISTER TAPE
MIDWEST COCA-COLA B
MIDWEST COCA-COLA B
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
SWANDBY, DONALD MAY MILEAGE/CELL EXP
SWANDBY, DONALD MAY MILEAGE/CELL EXP
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
DAY DISTRIBUTING
DAY DISTRIBUTING
EAST SIDE BEVERAGE
GRAPE BEGINNINGS, IN
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
JOHNSON BROS LIQUO
JOHNSON BROS L1QUO
JOHNSON BROS L1QUO
JOHNSON BROS LIQUO
JOHNSON BROS L1QUO
JOHNSON BROS L1QUO
~I& 11t-~~ i"'l
Fridtzy, JUlie 18, 2004
..oa;aa
~jl: :HIjl!~Hl~:M.~l~~N~;W'!:r ~
6/18/2004 38841591
6/1812004
6/18/2004 473265
6/1812004 473265
6/18/2004 5932
6/18/2004 81294165
6/18/2004 81294173
6/18/2004 415085-00
6/18/2004 415085-00
6/1812004 415085-00
6/18/2004 415099-00
6/18/2004 415103-00
6/18/2004
6/18/2004
6/29/2004 38524400
6/29/2004 38524400
6/29/2004 29474300
6/29/2004 29756300
6/29/2004 29756300
6/2912004 268228
6129/2004 268393
6/29/2004 223214
6/29/2004 64596
6/2912004 638638
6/29/2004 638648
6/29/2004 639163
6/29/2004 639363
6/29/2004 639874
6/29/2004 640561
6/29/2004 902105
6/29/2004 902105
6/2912004 902106
6/29/2004 17352n
6/2912004 1735278
6/29/2004 1735278
6/29/2004 250495
6/29/2004 250496
6129/2004 251084
~Ill iI!.
Amount
$99.05
$43.88
$70.00
$384.08
$249.21
$1,251.39
$143.17
$51.11
$28,622.40
$28,816.68
$920.00
$27,706.91
$28,626.91
$785.97
$785.97
$31.71
$2,715.00
$603.00
$23.52
$28.74
$260.12
($36.00)
$584.32
$118.75
$25.21
$59.59
$47.47
$35.63
$20.00
$11.94
$47.80
($78.95)
$1,180.00
$2,675.20
$259.30
$1,117.90
$1,395.90
$218.00
($67.00)
($72.25)
($67.24)
($34.10)
($50.45)
($21.33)
$96.97
$872.78
$1,491.57
$143.00
$2,871.95
$1,308.55
($21.25)
($44.10)
($21.34)
- "...
Page20f4
Check # Vendor Name Description Check Date Invoice # Amount
37812 JOHNSON BROS L1QUO 6/29/2004 251085 ($39.99)
37812 JOHNSON BROS L1QUO 6/29/2004 251702 ($9.65)
37812 JOHNSON BROS L1QUO 6/29/2004 251731 ($8.30)
37812 JOHNSON BROS L1QUO 6/29/2004 251798 ($10.67)
37812 JOHNSON BROS L1QUO 6/29/2004 251799 ($13.33)
37815 MARK VII 6/29/2004 676516 $1,533.55
37818 MIDWEST TAPE & RIBB CUB ADS 6/29/2004 5038 $225.00
37823 PAUSTIS WINE COMPAN 6/29/2004 8038483 $633.00
37824 PHILLIPS WINE & SPIRIT 6129/2004 2080171 $342.00
37824 PHILLIPS WINE & SPIRIT 6/29/2004 2080171 $133.85
37827 THE WINE DOCTORIWIN 6129/2004 2004-261 $222.00
37828 THORPE DISTRIBUTING 6/29/2004 336420a $46.65
37828 THORPE DISTRIBUTING 6/29/2004 337234 $11.45
37828 THORPE DISTRIBUTING 6/29/2004 337234 $2,233.30
37831 WINE COMPANY (THE) 6/29/2004 29251-00 $952.99
TOTAL FOR 641 SHOREWOOD PLAZA UQUOR $23,981.76
3n69 ARCTIC GLACIER INC 6/18/2004 38841591 $13.n
3n69 ARCTIC GLACIER INC 6/18/2004 43841570 $35.15
37n5 HERMEL WHOLESALE 6/18/2004 473279 $17.74 .
37n5 HERMEL WHOLESALE 6/18/2004 473279 $581.46
37n5 HERMEL WHOLESALE 6/18/2004 473356 ($66.80)
37n6 HITECH PAPER 6/18/2004 5931 $28.74
3n82 MIDWEST COCA-COLA B 6/18/2004 81294199 $255.85
3n90 QUALITY WINE & SPIRIT 6/18/2004 412843-00 $797.80
3n90 QUALITY WINE & SPIRIT 6/18/2004 412843-00 $182.11
3n90 QUALITY WINE & SPIRIT 6/18/2004 413988-00 ($67.86)
3n90 QUALITY WINE & SPIRIT 6/18/2004 415049-00 $1,003.76
3n90 QUALITY WINE & SPIRIT 6/18/2004 415049-00 $111.94
3n90 QUALITY WINE & SPIRIT 6/18/2004 415100-00 $118.75
3n94 SWANDBY, DONALD MAY MILEAGE/CELL EXP 6/18/2004 $35.62
3n94 SWANDBY, DONALD MAY MILEAGE/CELL EXP 6/18/2004 $19.99
3n98 ARCTIC GLACIER INC 6/29/2004 43841640 $35.88
3n99 BELLBOY BAR SUPPLY 6/2912004 38437500 ($19.40)
3n99 BELLBOY BAR SUPPLY 6/2912004 38520400 $9.65
37800 BELLBOY CORPORATIO 6/29/2004 29756100 $160.00
37800 BELLBOY CORPORATIO 6/29/2004 29756100 $1,960.40 .
37802 DAY DISTRIBUTING 6/29/2004 262708c ($4.20)
37802 DAY DISTRIBUTING 6/29/2004 268394 $55.90
37802 DAY DISTRIBUTING 6/29/2004 268394 $943.20
37804 EAST SIDE BEVERAGE 6/2912004 223137 $641.05
37807 GRIGGS, COOPER & CO 6/29/2004 640091 ($25.16)
37807 GRIGGS, COOPER & CO 6/29/2004 641174 ($23.65)
37807 GRIGGS, COOPER & CO 6/29/2004 902110 $349.63
37807 GRIGGS, COOPER & CO 6/29/2004 902111 $722.46
37812 JOHNSON BROS L1QUO 6/29/2004 1735276 $32.18
37812 JOHNSON BROS LIQUO 6/29/2004 1735276 $754.90
37812 JOHNSON BROS LIQUO 6/29/2004 1735276 $1,000.01
37812 JOHNSON BROS L1QUO 6129/2004 250860 ($74.40)
37812 JOHNSON BROS LIQUO 6/29/2004 252294 ($3.10)
37812 JOHNSON BROS L1QUO 6/29/2004 252385 ($8.27)
37815 MARK VII 6/29/2004 6205070 ($0.05)
37815 MARK VII 6/29/2004 676493 $1,489.30
37815 MARK VII 6/29/2004 676494 $40.00
37818 MIDWEST TAPE & RIBB CUB ADS 6/29/2004 5038 $225.00
37823 PAUSTIS WINE COMPAN 6/29/2004 8038484 $21.00
UR~Ml ..L - --- :t-.".~ "rt ---I =R~~-.JlBi,"!t... , l" .~_.b. '""-...,....'1 ;mlli ~
Fridtzy, JUlie 18, 2004 Page3of4
.
.
Check # Vendor Name
Description
Check Date Invoice #
6/29/2004 8038484
6/29/2004 2080170
6/29/2004 2080170
6/29/2004 337232
6/29/2004 337232
6/29/2004 29763-00
6/29/2004 98218
37823
37824
37824
37828
37828
37831
37832
37811
PAUSTIS WINE COM PAN
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
THORPE DISTRIBUTING
THORPE DISTRIBUTING
WINE COMPANY (THE)
WINE MERCHANTS
TOTAL FOR 642
WATERFORD LIQUOR
JARRETT, GARY & ELAI ESCR REF-5315 HOWAR 6/29/2004
TOTAL FOR 880 ESCROW DEPOSIT AGENCY
TOTAL CHECKS
Amount
$261.00
$240.70
$402.62
$13.45
$2,196.80
$88.95
$105.00
$14,658.87
$1,000.00
$1,000.00
$241,173.10
~~~~~~~~
Friday, June 18, 2004
Page4of4
Check Approval List for 6/28/04 Council Meeting
Check # Vendor Name Description Check Date Invoice # Amount
3n68 ADVANCED IMAGING SO JUNE CONTRACT SVC 6/18/2004 017492 $171.00
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $171.00
3n69 ARCTIC GLACIER INC 6/18/2004 38841591 $31.71
3n69 ARCTIC GLACIER INC 6/18/2004 38841591 $13.n
3n69 ARCTIC GLACIER INC 6/18/2004 43841570 $35.15
TOTAL FOR ARCTIC GLACIER INC $80.63
37n0 BURTON, BONNIE GFOA CONF EXP/MILEAG 6/18/2004 $490.87
TOTAL FOR BURTON, BONNIE $490.87
37n1 CHAMPION AUTO STOR ANNUAL VEH RECERT/TR 6/18/2004 D256027 $244.91
37n1 CHAMPION AUTO STOR VEHICLE SUPPLIES 6/18/2004 D257374 $17.02
3n71 CHAMPION AUTO STOR SHOP SUPPLIES 6/18/2004 D259536 $45.39
TOTAL FOR CHAMPION AUTO STORE #344 $307.32
37n2 COMMUNITY REC RESO MAY SVCS 6/18/2004 17 $1,520.00
TOTAL FOR COMMUNITY REC RESOURCES $1,520.00
37n3 EAGLE SIGN CO LIQ #2 SIGN 6/18/2004 $2,715.00
TOTAL FOR EAGLE SIGN CO $2,715.00
37n4 GOPHER STATE ONE-CA MAY SVCS 6/18/2004 4050734 $143.18
3n74 GOPHER STATE ONE-CA MAYSVCS 6/18/2004 4050734 $143.17
TOTAL FOR GOPHER STATE ONE-CAU, IN $286.35
37n5 HERMEL WHOLESALE 6/18/2004 473265 $23.52
3n75 HERMEL WHOLESALE 6/18/2004 473265 $603.00
37n5 HERMEL WHOLESALE 6/18/2004 473279 $17.74
3n75 HERMEL WHOLESALE 6/18/2004 473279 $581.46
37n5 HERMEL WHOLESALE 6/18/2004 473356 ($66.80)
TOTAL FOR HERMEL WHOLESALE $1,158.92
37n6 HITECH PAPER 6/18/2004 5931 $28.74
37n6 HITECH PAPER REGISTER TAPE 6/18/2004 5932 $28.74
TOTAL FOR HITECH PAPER $57.48
3nn ICMA RETIREMENT TAU PAYROLL DEDUCTS 6/15/ 6/18/2004 302131-06 $1,219.68
TOTAL FOR ICMA RETIREMENT TRUST -457 $1,219.68
37n8 IDENTI-GRAPHICS DECALS-NEW VAN 6/18/2004 1906 $351.45
TOTAL FOR IDENTI-GRAPHICS $351.45
37n9 J.R'S APPLIANCE DISPO APPL DISPOSAL-SPRING 6/18/2004 40193 $920.00
TOTAL FOR J.R'S APPliANCE DISPOSAL $920.00
3n80 KINKO'S CTRY CLUB MEADOWS 6/18/2004 06210004 $28.03
TOTAL FOR KlNKO'S $28.03
3n81 MAHONEY, JAMES ROADSIDE SPRAYING 6/18/2004 $2,875.50
TOTAL FOR MAHONEY, JAMES $2,875.50
37782 MIDWEST COCA-COLA B 6/18/2004 81294165 $260.12
3n82 MIDWEST COCA-COLA B 6/18/2004 81294173 ($36.00)
3n82 MIDWEST COCA-COLA B 6/18/2004 81294199 $255.85
TOTAL FOR MIDWEST COCA-COLA BOTTUN $479.97
3n83 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 6/18/2004 $193.35
TOTAL FOR MN CHIW SUPPORT PMT CTR $193.35
3n84 MN SUN PUBLICATIONS UTILITY OPERA TOR AD 6/18/2004 697922 $288.80
3n84 MN SUN PUBLICATIONS ORDINANCE 403 6/18/2004 698173 $168.03
TOTAL FOR MN SUN PUBLICATIONS $456.83
.
.
~~IlJ!1tllll:lJl"" . """''-17i-.
Friday, JUlle 18, 2004
,.. ,- ~I!lIi~ At It &.,~ ~
__.___~'lIl!l !~- ~~a 7~~M'i~
Page 1 of5
Check # Vendor Name Description Check Date Invoice # Amount
37785 NIELSEN, BRADLEY MISC 2ND QTR EXP 6/18/2004 $33.68
37785 NIELSEN, BRADLEY MISC 2ND QTR EXP 6/1812004 $32.00
TOTAL FOR NIELSEN, BRADLEY $65.68
37786 ORONO, CITY OF JUNE ANIMAL CONTROL 6/18/2004 20040082 $1,626.45
TOTAL FOR ORONO, CITY OF $1,626.45
37787 PANCHYSHYN, JEAN 2ND HALF MAY/1ST HALF 6/18/2004 $8.97
37787 PANCHYSHYN, JEAN 2ND HALF MAY/1ST HALF 6/18/2004 $39.39
TOTAL FOR PANCHYSHYN, JEAN $48.36
37788 PAZANDAK, JOSEPH 5/31 - 6/11/04 MILEAGE 6/18/2004 $94.50
TOTAL FOR PAZANDAK, JOSEPH $94.50
37789 PERA PAYROLL DEDUCTS 6/15/ 6/18/2004 762400-06 $2,432.69
37789 PERA PAYROLL DEDUCTS 6/15/ 6/1812004 762400-06 $2,637.77
TOTAL FOR PERA $5,070.46
37790 QUALITY WINE & SPIRIT 6/18/2004 412843-00 $182.11
37790 QUALITY WINE & SPIRIT 6/18/2004 412843-00 $797.60
37790 QUALITY WINE & SPIRIT 6/18/2004 413988-00 ($67.86)
37790 QUALITY WINE & SPIRIT 6/18/2004 415049-00 $111.94
. 37790 QUALITY WINE & SPIRIT 6/18/2004 415049-00 $1,003.76
37790 QUALITY WINE & SPIRIT 6/18/2004 415085-00 $25.21
37790 QUALITY WINE & SPIRIT 6/18/2004 415085-00 $118.75
37790 QUALITY WINE & SPIRIT 6/18/2004 415085-00 $584.32
37790 QUALITY WINE & SPIRIT 6/18/2004 415099-00 $59.59
37790 QUALITY WINE & SPIRIT 6/18/2004 415100-00 $118.75
37790 QUALITY WINE & SPIRIT 6/18/2004 415103-00 $47.47
TOTAL FOR QUAliTY WINE & SPIRITS CO $2,981.84
37791 QWEST 6/18/2004 612 E45-1 $261.99
37791 QWEST 6/18/2004 612 E45-8 $99.05
TOTALFOR QWEST $361.04
37792 SHOREWOOD TRUE VAL PARKS SUPPLIES 6/1812004 60368 $10.60
37792 SHOREWOOD TRUE VAL PARKS SUPPLIES 6/18/2004 60467 $5.30
TOTAL FOR SHOREWOOD TRUE VALUE $15.90
37793 SO LK MTKA POLICE DE MONTHLY RADIO FEE 6/18/2004 $17.53
TOTAL FOR SO LK MTKA POliCE DEPT $17.53
. 37794 SWANDBY, DONALD MAY MILEAGE/CELL EXP 6/18/2004 $19.99
37794 SWANDBY, DONALD MAY MILEAGE/CELL EXP 6/18/2004 $20.00
37794 SWANDBY, DONALD MAY MILEAGE/CELL EXP 6/1812004 $35.62
37794 SWANDBY, DONALD MAY MILEAGE/CELL EXP 6/18/2004 $35.63
TOTAL FOR SWANDBY, DONAW $111.24
37795 US POSTMASTER JULY NEWSLETTER 6/18/2004 $449.16
TOTAL FOR US POSTMASTER $449.16
37796 VIKING LAND TREE CAR TREE REMOVAL-CHARLE 6/18/2004 3147 $n4.38
37796 VIKING LAND TREE CAR TREE REMOVAL-KNIGHT 6/1812004 3148 $464.63
37796 VIKING LAND TREE CAR TREE REMOVAL-FATIMA 6/18/2004 3160 $491.25
TOTAL FOR VIKING LAND TREE CARE INC $1,730.26
37797 WM. MUELLER & SONS, I BLACKTOP 6/18/2004 91583 $31.38
37797 WM. MUELLER & SONS, I BLACKTOP 6/18/2004 92199 $1,459.69
37797 WM. MUELLER & SONS, I BLACKTOP 6/1812004 92308 $730.76
TOTAL FOR WM. MUELLER & SONS, INC. $2,221.83
37798 ARCTIC GLACIER INC 6/29/2004 43841640 $35.88
TOTAL FOR ARCTIC GLACIER INC $35.88
37799 BELLBOY BAR SUPPLY 6/29/2004 38437500 ($19.40)
~~~~~~II'1l>lI'4ll1111.~)lol_i(j;_~~-=~~.~;t4.llll. .-~~~
Friday, June 18, 2004 Page 2 of5
Check # Vendor Name
3n99
3n99
3n99
37800
37800
37800
37800
37800
37801
37802
37802
37802
37802
37802
37803
37803
37804
37804
37805
37806
37807
37807
37807
37807
37807
37807
37807
37807
37807
37807
37807
37807
37807
37808
37809
37810
37811
37812
Description
Check Date Invoice #
6/29/2004 3SS20400
6/29/2004 38524400
6/29/2004 38524400
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
TOTAL FOR BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATlO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
TOTAL FOR BELLBOY CORPORATION
6/29/2004 29474300
6/29/2004 29756100
6/29/2004 29756100
6/29/2004 29756300
6/29/2004 29756300
BIFFS, INC.
6/29/2004 W223725.
TOTAL FOR BIFFS, INC.
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
TOTAL FOR DAY DISTRIBUTING
DIRECT SAFETY COMPA WORK GLOVES
DIRECT SAFETY COMPA WORK GLOVES
TOTAL FOR DIRECT SAFETY COMPANY
EAST SIDE BEVERAGE 6/29/2004 223137
EAST SIDE BEVERAGE 6/29/2004 223214
TOTAL FOR EAST SIDE BEVERAGE COMPAN
ESS BROTHERS & SONS STREET SUPPLIES 6/29/2004 GG2196
TOTAL FOR ESS BROTHERS & SONS INC
GRAPE BEGINNINGS, IN
TOTAL FOR GRAPE BEGINNINGS, INC
GRIGGS, COOPER & CO 6/2912004 638638
GRIGGS, COOPER & CO 6129/2004 638648
GRIGGS, COOPER & CO 6/29/2004 639163
GRIGGS, COOPER & CO 6/29/2004 639363
GRIGGS, COOPER & CO 6/2912004 639874
GRIGGS, COOPER & CO 6/2912004 640091
GRIGGS, COOPER & CO 6/29/2004 640561
GRIGGS, COOPER & CO 6/29/2004 641174
GRIGGS, COOPER & CO 6129/2004 902105
GRIGGS, COOPER & CO 6/29/2004 902105
GRIGGS, COOPER & CO 6/29/2004 902106
GRIGGS, COOPER & CO 6/2912004 902110
GRIGGS, COOPER & CO 6/29/2004 902111
TOTAL FOR GRIGGS, COOPER & COMPANY
HACH COMPANY WATER DEPT SUPPLIES 6/29/2004 3886332
TOTAL FOR HACH COMPANY
HAWKINS WATER TREA 6129/2004 DM104067
TOTAL FOR HA WKINS WATER TREATMENT
HENNEPIN COUNTY TRE 2ND HALF ASSESSORS C 6/29/2004 CA2430
TOTAL FOR HENNEPIN COUNTY TREASURER
JARRETT, GARY & ELAI ESCR REF-5315 HOWAR 6129/2004
TOTAL FOR JARRETT, GARY & ELAINE
JOHNSON BROS L1QUO
6/2912004 262708c
6/29/2004 268228
6/29/2004 268393
6/29/2004 268394
6/29/2004 268394
6/29/2004 352603
6/29/2004 352603
6/29/2004 64596
6/29/2004 1735276
~l;.;i,li)f ~_W~~~.dI~41IlJll'~~_ 1~"nli1'~11il\?~~tc1"lIIIo "/r""/1/.~~
Friday, June 18,2004
Amount
$9.65
$11.94
$47.80
$49.99
($78.95)
$160.00
$1,960.40
$1,180.00
$2,675.20
$5,896.65
$922.88
$922.88
($4.20)
$259.30
$1,117.90
$55.90
$943.20
$2,372.10
$41.80
$41.80
$83.60
$641.05
$1,395.90
$2,036.95
$1,073.52
$1,073.52
$218.00
$218.00
($67.00)
($72.25)
($67.24)
($34.10)
($50.45)
($25.16)
($21.33)
($23.65)
$96.97
$872.78
$1,491.57
$349.63
$722.46
$3,172.23
$43.88
$43.88
$70.00
$70.00
$36,282.16
$36,282.16
$1,000.00
$1,000.00
$32.18
.
.
lL~~~~
Page 3015
Check # Vendor Name Description Check Date Invoice # Amount
37812 JOHNSON BROS L1auo 6129/2004 1735276 $754.90
37812 JOHNSON BROS L1auo 6129/2004 1735276 $1,000.01
37812 JOHNSON BROS L1auo 6/29/2004 17352n $143.00
37812 JOHNSON BROS Llauo 6129/2004 1735278 $1,308.55
37812 JOHNSON BROS L1auo 6/29/2004 1735278 $2,871.95
37812 JOHNSON BROS L1auo 6/29/2004 250495 ($21.25)
37812 JOHNSON BROS L1auo 6/29/2004 250496 ($44.10)
37812 JOHNSON BROS L1auo 6/29/2004 250860 ($74.40)
37812 JOHNSON BROS L1auo 6129/2004 251084 ($21.34)
37812 JOHNSON BROS L1auo 612912004 251085 ($39.99)
37812 JOHNSON BROS L1auo 6129/2004 251702 ($9.65)
37812 JOHNSON BROS L1auo 6129/2004 251731 ($8.30)
37812 JOHNSON BROS Llauo 6129/2004 251798 ($10.67)
37812 JOHNSON BROS L1auo 6129/2004 251799 ($13.33)
37812 JOHNSON BROS Llauo 6129/2004 252294 ($3.10)
37812 JOHNSON BROS L1auo 6129/2004 252385 ($8.27)
TOTAL FOR JOHNSON BROS UQUOR CO. $5,856.19
37813 LANO EaulPMENT, INC. BOBCAT PLANER-JOINT 6/29/2004 93841 $3,045.19
. TOTAL FOR LANO EQUIPMENT, INC. $3,045.19
37814 LEE MOTOR CO 2004 F250 FORD PU 6129/2004 971918 $21,225.00
TOTAL FOR LEE MOTOR CO $21,225.00
37815 MARK VII 6129/2004 6205070 ($0.05)
37815 MARK VII 6129/2004 676493 $1,489.30
37815 MARK VII 6129/2004 676494 $40.00
37815 MARK VII 6129/2004 676516 $1,533.55
TOTAL FOR MARK VII $3,062.80
37816 MATRX GLOVES 6/29/2004 855629 $51.11
37816 MATRX GLOVES 612912004 855629 $17.03
TOTAL FOR MATRX $68.14
37817 METRO COUNCIL ENVIR JULY WASTEWATER 6129/2004 n6393 $28,622.40
TOTAL FOR METRO COUNCIL ENVIRONMENT $28,622.40
37818 MIDWEST TAPE & RIBB CUB ADS 6129/2004 5038 $225.00
37818 MIDWEST TAPE & RIBB CUB ADS 6/29/2004 5038 $225.00
. TOTAL FOR MIDWEST TAPE & RIBBON $450.00
37819 MOUND-CITY OF 3RD aTR FIRE SVCS 6/29/2004 930-3 $1,236.25
37819 MOUND-CITY OF 3RD aTR FIRE SVCS 6/29/2004 930-3 $3,142.00
TOTAL FOR MOUND-CITY OF $4,378.25
37820 MTI DISTRIBUTING COM PARKS SUPPLIES 6129/2004 413190-00 $68.31
TOTAL FOR MTI DISTRIBUTING COMPANY $68.31
37821 NATIONAL WATERWOR 6129/2004 1375659 $384.08
37821 NATIONAL WATERWOR WATER DEPT SUPPLIES 6129/2004 13n600 $249.21
TOTAL FOR NATIONAL WATERWORKS INC $633.29
37822 NORTHERN DEWATERIN PUMP RENTAL-STORM P 6/2912004 16705 $785.97
TOTAL FOR NORTHERN DEWATERING, INC $785.97
37823 PAUSTIS WINE COMPAN 6/29/2004 8038483 $633.00
37823 PAUSTIS WINE COMPAN 6129/2004 8038484 $261.00
37823 PAUSTIS WINE COM PAN 6/29/2004 8038484 $21.00
TOTAL FOR PAUSTIS WINE COMPANY $915.00
37824 PHILLIPS WINE & SPIRIT 612912004 2080170 $240.70
37824 PHILLIPS WINE & SPIRIT 6129/2004 2080170 $402.62
37824 PHILLIPS WINE & SPIRIT 612912004 2080171 $133.85
37824 PHILLIPS WINE & SPIRIT 612912004 2080171 $342.00
a~~~_~'!If'Ji,~
Friday, JUlie 18, 2004 Page 4 0/5
Check# Vendor Name Description Check Date Invoice # Amount
TOTAL FOR PHILLIPS WINE & SPIRITS $1,119.17
37825 PITNEY BOWES CREDIT 3RD aTR METER RENTAL 6/29/2004 5440954.J $328.02
TOTAL FOR PITNEY BOWES CREDIT CORP $328.02
37826 SO LK MTKA POLICE DE JULY OPERATING BUDG 6/29/2004 7 $55,246.00
TOTAL FOR SO LK MTKA POLICE DEPT $55,246.00
37827 THE WINE DOCTORIWIN 6/29/2004 2004-261 $222.00
TOTAL FOR THE WINE DOCTOR/WINE SOURCE $222.00
37828 THORPE DISTRIBUTING 6/29/2004 336420a $46.65
37828 THORPE DISTRIBUTING 6/29/2004 337232 $13.45
37828 THORPE DISTRIBUTING 6/29/2004 337232 $2,196.80
37828 THORPE D1SmIBUTING 6/29/2004 337234 $11.45
37828 THORPE DISTRIBUTING 6/29/2004 337234 $2,233.30
TOTAL FOR THORPE DISTRIBUTING COMPA $4,501.65
37829 WACONIA FARM SUPPL TREEs/PARKS SUPPLIES 6/29/2004 053104 $139.90
37829 WACONIA FARM SUPPL mEEs/PARKS SUPPLIES 6/29/2004 053104 $287.50
TOTAL FOR WACONIA FARM SUPPLY , $427.40
37830 WASTE TECHNOLOGY, I SPRING CLEANUP SVCS 6/2912004 84871 $27,706.91
TOTAL FOR WASTE TECHNOWGY, INC. $27,706.91 .
37831 WINE COMPANY (THE) 6/29/2004 29251-00 $952.99
37831 WINE COMPANY (THE) 6/29/2004 29763-00 $88.95
TOTAL FOR WINE COMPANY (THE) $1,041.94
37832 WINE MERCHANTS 6/29/2004 98218 $105.00
TOTAL FOR WINE MERCHANTS $105.00
TOTAL CHECKS $241,173.10
.
~~W~~~~~~~~
Friday, JUlie 18, 2004 Page 50f5
.<,
PAYROLL APPROVALS
For 6/28/04 Council Meeting
.
Prepared by: fI11iJAJ~ clh,
Catherine BIke, Sr. Accountant
~~
Reviewed by:
Bonnie Burton, Fina ce Director
.
wson, City Administrator
Date: ~,-f <f:-~ t/
Date: 6/te/otj
.
Date: #12J.n-
Payroll Register ~.
Check # Last Name First Name MI Check Amt Check Date
2829 BAILEY BOYD C 1,388.92 6/1512004
2830 BURTON BONNIE M 1,785.91 6/15/2004
2831 DAVIS CHARLES S 1,142.44 6/15/2004
2832 EISCHENS JAMES E 907.70 6/15/2004
2833 ELKE CATHERINE M 967.29 6/1512004
2834 FASCHING PATRICIA L 873.18 6/1512004
2835 FIELD DALE F 726.28 6/1512004
2836 FREIENMUT KERI J 59.32 6/15/2004
2837 GARFUNKEL JOHN J 184.70 6/1512004
2838 GROUT TWILA R 1,421.40 6/15/2004
2839 HELLING PAMELA J 544.13 6/1512004
2840 HIRSCH DANA M 11.41 6/1512004
2841 JOHNSON DENNIS D 1,112.75 6/15/2004
2842 LIZEE CHRISTINE G 184.70 6/15/2004 .
2843 LUGOWSKI JOSEPH P 1,584.41 6/1512004
2844 MASON BRADLEY J 1,001.25 6/1512004
2845 MOORE JULIE K 109.02 6/1512004
2846 NGUYEN MICHELLE T 784.43 6/1512004
2847 NIELSEN BRADLEY J 1,127.28 6/1512004
2848 PANCHYSHY JEAN M 1,469.49 6/15/2004
2849 PAZANDAK JOSEPH E 1,505.21 6/1512004
2850 RANDALL DANIEL J 1,658.30 6/1512004
2851 SCHMID CHRISTOPHER E 719.82 6/15/2004
2852 STARK BRUCE H 1,233.48 6/15/2004
2853 SWANDBY DONALD R 1,376.86 6/1512004
2854 TOWER TERRY R 989.76 6/1512004
2855 TURGEON LAURA 184.70 6/1512004 .
2856 ZERBY MICHAEL S 184.70 6/1512004
218218 ARMSTRON MICHAEL R 243.05 6/1512004
218219 BROWN LAWRENCE A 2,063.45 6/1512004
218220 DA VITCH JOSHUA R 516.30 6/15/2004
218221 DAWSON CRAIG W 1,855.37 6/1512004
218222 DUFFY DAVID C 134.98 6/15/2004
218223 DUNDURS KATHLEEN C 137.35 6/1512004
218224 HELGESEN PATRICIA R 1,138.43 6/1512004
218225 KIRSCHT ADAM J 272.51 6/15/2004
218226 LOCKWOOD DAVID C 155.89 6/1512004
218227 LOVE CLIFFORD W 222.38 6/15/2004
218228 OLIVEIRA CHRISTOPHER L 121.23 6/1512004
218229 PARENT MICHELLE L 451.92 6/1512004
218230 THURSTON DOROTHY M 182.54 6/15/2004
Friday, June 18,2004
Page 1 of2
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
.
cc:
Mayor and City Council
Jea~panchyshYn, Deputy Clerk :}r
Craig W. DawSOn, City Administrator/Clerk cl>
June 18, 2004
TO:
FROM:
DATE:
RE: A Motion to Adopt a Resolution Approving Election Judge Compensation Rates
For the 2000 and 2002 Elections, the City of Shorewood compensated Election Judges as
follows:
$8.00 per hour for Chair Judge
$7.75 per hour for Co-Chair Judge
$7.50 per hour for Election Judge
$5.00 per hour for Student Judge
.
Each polling location is staffed by two "chair" judges. In the past, the titles "chair" and "co-
chair" have been assigned to these positions; however, there is no difference in the
responsibilities of each. Chair judges are required to attend additional training, are responsible
for opening and closing the polls and overall supervision of the polling location. As the "chair"
and "co-chair" have equal responsibilities, staff is recommending that the title of "co-chair" be
eliminated and that the election judge compensation rates be set as follows:
Chair Judge
Election Judge
Student Judge
$8.00 I hour
$7.50 I hour
$5.00 I hour
Staff estimates that elimination of the Co-Chair will cost an additional $50 for the 2004
Elections.
Staff is recommending approval of the attached Resolution Establishing the Election Judge
Compensation Rates as proposed above.
ft
~J PRINTED ON RECYCLED PAPER
~3G
CITY OF SHOREWOOD
RESOLUTION NO. 04-
A RESOLUTION APPROVING
ELECTION JUDGE COMPENSATION RATES
WHEREAS, the City has a need for residents to serve as election judges in the
primary and general elections; and
WHEREAS, the position titles and compensation rates for election judges has
been reviewed and clarified;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That the City of Shorewood will establish the following election judge positions and .
hourly salary rates, beginning with the year 2004 elections, for those residents who serve
as judges for both the primary and general elections:
Chair Judge
Election Judge
Student Judge
$8.00 I hour
$7.50 I hour
$5.00 I hour
ADOPTED by the City Council of the City of Shorewood this 28th day of June,
2004.
WOODY LOVE, MAYOR
.
A TrEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
.
CITY OF
.SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@ci.shorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council
Craig Dawson, City Administrator
D. f b' JA.f2/
Larry Brown, lrector 0 Pu hc W orks ~.
June 24, 2004
TO:
FROM:
RE:
Set Public Information Meeting Date - Timber Lane Watermain Feasibility
Attachment 1 is the draft report for the Timber Lane Watermain Feasibility Report, prepared by WSB
and Associates, Inc. This feasibility report was initiated by a petition received by the City, from the
residents who live along Timber Lane, to consider the installation of municipal water service. This
report has been included for the City Council's reference.
The action for this item is to set the date for the public information meeting. Comments from that
meeting would be received and considered for inclusion into the final feasibility report. The final
feasibility report would be brought back to the City Council for approval, and ordering of the
preparation of plans and specifications.
.
Recommendation:
Staff is recommending approval of a motion that sets the public information meeting for the Timber
Lane Watermain Project on July 21,2004, from 5:30p.m. to 8:00 p.m. at the Shorewood City Hall.
o PRINTED ON RECYCLED PAPER
-~ .39
June 2, 2004
Timber Lane Water Main Project
City Project No. 04-
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WSB Project No. 1074-88
4150 Olson Memorial Highway, Suite 300
Minneapolis, MN 55422 (763) 541-4800
Prepared for:
CITY OF
SHOREWOOD
Prepared by:
~
WSB
& Associates. Inc.
.
.
FEASIBILITY REPORT ,~.
TIMBER LANE
WATER MAIN PROJECT
RECEIVED
JUN 0 3 2004
I CITY OF SHOREWOOD I
CITY OF SHOREWOOD, MINNESOTA
CITY PROiECT NO. 04-
June 2, 2004
Prepared By:
WSB & Associates, Inc.
4150 Olson Memorial Highway, Suite 300
Minneapolis, MN 55422
(763) 541-4800
(763) 541-1700 (Fax)
City of SlIorewood - Feasibility Report
Timber Lalle Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
A
WSB
& Associates. Inc.
4150 Olson
Memorial Highway
Suite 300
Minneapolis
Minnesota
55422
763.541.4800
763.541-1700 FAX
June 2,2004
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8927
Re: Feasibility Report .
Timber Lane Water Main Project
City Project No. 04-
WSB Project No. 1074-88
Dear Honorable Mayor and Council Members:
Transmitted herewith for your review is a feasibility report, which addresses the water
utility improvements for Timber Lane. The report also includes improvements to the
roadway on Timber Lane.
We would be happy to discuss this report with you at your convenience. Please do not
hesitate to contact me at (763) 287-7195 if you have any questions regarding this report.
Sincerely,
WSB & Associates, Inc.) / /
~~~-
David E. Hutton, P .E.
Vice President
Attachment
City of SlIorewood - Feasibility Report
Timber Lane Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
Minneapolis. st. Cloud. Equal Opportunity Employer
.
.
CERTIFICATION
I hereby certify that this plan, specification, or report was prepared by
me or under my direct supervision and that I am a duly Licensed
Professional Engineer under the laws of the State of Minnesota.
:6I1MctfJ e,,~
Bruee Cochran, P .E.
Date: June 2, 2004
Lie. No. 43274
Quality Control Review Completed By:
y)~d~".
avid E. Hutton, P .E.
Date: June 2, 2004
Lie. No. 19133
City of Shorewood - Feasibility Report.
Timber Lalle Water Mail! Project
City Project No. 04-
WSB Project No. 1074-88
TABLE OF CONTENTS
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
EXECUTIVE SUMMARY
INTRODUCTION
FUNDING
FEASIBILITY AND RECOMMENDATION
PROJECT SCHEDULE
APPENDIX A
PROJECT LOCATION MAPS AND PAVEMENT SECTIONS
1.
2.
2.1
2.2
2.3
3.
3.1
3.2
3.3
3.4
4.
4.1
4.2
4.3
4.4
4.5
5.
5.1
6.
7.
8.
1
2
AUTHORlZA TION ........................................................................... ..........................................2
SCOPE ..................................................................................................................................... 2
DATA AVAILABLE ............ ........ ....... ............ ............ ..... .... ........ ................ ............... ................2
GENERAL. BACKGROUND
3
PROJECT LOCATION ........................... ..... .................................... ....... ............ .......... ......... ...... 3
PROJECT ZONING....................................:............................................................................... 3 .
PROJECT HISTORY .................................................................................................................. 3
ExISTING CONDITIONS ....................... ........................................................... ......................... 3
PROPOSED~ROVEMENTS
5
W A TERMAIN .................................................................. ~........................................................ 5
ROADWAY . ..... .................. ................. ......... ........ ....... ....... .... ..... .......... ........... ........................ 7
RIGHT-OF- WAY / EASEMENTS ................................................................................................. 8
PERMITS / APPROVALS ... ............................... ........................ ........... ........ ........... .......... ......... 8
CONSTRUCTION TRAFFIC........................................................................................................ 9
FINANCING
10
OPINION OF COST ..... .............................. ............ ..... ......... ................ .............. ....... ........ ....... 10
12
13
14
.
APPENDIX B
OPINION OF COST
APPENDIX C
PRELIMINARY ASSESSMENT ROLL
APPENDIX D
PRELIMINARY PAVEMENT DESIGN
City of Shorewood - Feasibility Report
Timber Lalle Water Main Project
City Project No. 04-
WSB Project No. 1074-88
.
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1. EXECUTIVE SUMMARY
City Project No. 04- provides for the extension of municipal water service to initially serve
the eight of the existing single residences located along Lake Minnetonka on Timber Lane.
To achieve the most advantageous option for the City, two waterline options and two pavement "
restoration options were explored "
Construction of the water main from the end existing water main at Timber Lane and Lawtonka
Drive to the end of Timber Lane and the repair and overlay of Timber Lane is recommended. If
the City has adequate funding, some considerations should be given to complete reconstruction
pfTimber Lane. This will provide the long term objectives of the project and provided for the
restoration of the pavement.
The total estimated project cost is $183,026 which includes a 10% contingency and 30% indirect
costs. Funding for the project will consist of special assessments and 2004 Capital Improvement
Plan (CIP) funds. The assessment hearing will be held in the fall of 2004.
The proposed assessment rate is $10,000 per lot. This will generate approximately $80,000 or
approximately 44% of the total project costs.
It is proposed that construction would take place in 2004. Construction will be completed,
including all restoration items in 2004.
This project is feasible, necessary, and cost effective from an engineering standpoint and should
be constructed as proposed herein.
City of Slrorewood - Feasibility Report
Timber Lalle Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
Page 1
2. INTRODUCTION
2.1 Authorization
On February 23,2004, the Shorewood City Council authorized the preparation of an engineering
Feasibility Report for the Timber Lane Watermain Project. This project has been designated as
City Project No. 04-
2.2 Scope
The proposed project primarily provides domestic water-service for single family residential lots
on Timber Lane. No criterion was given for fire protection. Hydraulic modeling of the City of
Shorewood's water distribution system is not a part ofthis report.
The Timber Lane environment leaves little choice but to construct the water main within the
existing pavement. As a result, the pavement will need some restoration as a part of this project.
.
2.3 Data Available
Information and materials used in the preparation of this report inc1udethe following:
. City of Shorewood
o Memorandum from Larry Brown to Mayor and Council (02-18-04)
o Petition for local improvement with attachments (01-24-04)
o Topographical Maps (date unknown)
o Parcel Maps (date unknown)
o Water main Map (date unknown)
o Street Map (08-02-04)
o Record Drawing 53 (Sanitary Sewer and Water main, Lawtonka Drive)
o Record Drawing 53A (Sanitary Sewer and Water main, Gideon Cove)
o Record Drawing 6 (Sanitary Sewer along HCRRA, 09/70)
. Color Aerial Photography as supplied by Hennepin County
. Field Observations of the Area
. Field Survey
. Hennepin County Parcel Information
.
City of S/rorewood - Feasibility Report
Timber Lane Water Main Project
City Project No. 04-
WSB Project No.1 074-88
Page 2
3. GENERAL BACKGROUND
3.1 Project Location
The proj ect is located on Timber Lane in the northeast pqrtion of the City of Shorewood.
The proj ect area is identified on Figure 1 in Appendix A of this report.
3.2 Project Zoning
Generally, the project area is zoned residential.
3.3 Project History
.
This project was initiated through a petition from the residents currently living on Timber Lane.
Currently, only one parcel is connected to municipal water service, this parcel located at the
westerly end of the Timber Lane cul-de-sac. Many years ago the owner of this property obtained
permission to connect to the City of Tonka Bay's water system.
3.4 Existing Conditions
3.4.1 Streets
.
Timber Lane is an older roadway of varying paved widths. The pavement varies
from approximately 18 feet wide to 22 feet wide. No curb and gutter exists on the
portion of Timber Lane under review. The general condition of the pavement is
deteriorated, indicating moisture infiltration and poor sub grade soils. There is
visual evidence of lake shore erosion attacking a short stretch of the roadbed.
Portions of the pavement may not necessarily be within the existing right-of-way.
Right-of-way widths vary from 30 feet to 60 feet.
3.4.2 Sanitary Sewer
The existing sanitary sewers within the project area consist of a 30-inch RCP
trunk sanitary sewer line and a 9" diameter PVC sewer line.
3.4.3 Watermain
Currently, no watermain exists within the project area.
3.4.4 Storm Sewer
All surface water runoff is collected using a system of roadside ditches. Water
collected in the ditch along the south side of the road is conveyed to Lake
City of S/rorewood - Feasibility Report
Timber Lalle Water Main Project
City Project No. 04-
WSB Project No. 1074-88
Page 3
4. PROPOSED IMPROVEMENTS
4.1 Watermain
The proposed water main is intended to serve those residential properties that petitioned for the
improvement. Study of the water distribution system indicates two possible water main routes to
accomplish this objective.
Watermain Alternate 1: Install the proposed water main entirely within the roadway of Timber
Lane. The water main would run between the intersection of Lawtonka Drive and Timber Lane
and the cul-de-sac at the extreme northwest end of Timber Lane. The water main improvement
consists of approximately 1,560 lineal feet of 8-inch ductile iron water main, four fire hydrants
and ten residential service lines. These improvements will provide for the delivery of potable
water to the homes and enhance their fire protection. .
.
Watermain Alternate 2: Install the proposed water main from the Lawtonka Drive cul-de-sac,
across private property to Timber Lane, then, within the Timber Lane roadway to the cul-de-sac
at the extreme northwest end of Timber Lane. The water main improvements consist of
approximately 1,050 lineal feet of 8-inch ductile iron water main, three fire hydrants and nine
residential service lines. These improvements will provide for the delivery of potable water to
the homes and enhance their fire protection.
Both alternatives will meet the requirements of the scope of this project.
The proposed water main routings are shown on Figure 2 in Appendix A.
4.1.1
Redundant Water Connections (looping)
.
Strong consideration should be given to creation of a continuous water
distribution system and the elimination of dead end water mains. Of particular
concern are long dead-end water mains that serve only a few residential
customers. Generally these water mains are sized to provide minimum fire
protection but are too large to be adequately flushed for typical domestic use.
The existing water main on Timber Lane and Lawtonka Drive is an example of a
dead end water main. The extension oftbis main will exacerbate the problems
associated with dead ends. Considering the farthest northwest residence on
Timber Lane (5425, Kramer) has domestic water provided by the City of Tonka
Bay, suggests that Tonka Bay has a dead end water main in the vicinity. All
indications are that both communities are in a similar situation; a dead end water
main at or near the corporation line. The proposed water main extension
described in this report provides an opportunity to eliminate a potential dead end
water main for both communities. The exact location of the water main that
City of SJlOrewood - Feasibility Report
Timber Lalle Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
Page 5
serves 5425 Timber Lane is not known, but is assumed to be on Brentwood
Avenue, (City of Tonka Bay) not far from the corporation line.
A potential solution to be considered is the connection of a water main between
the cities of Tonka Bay and Shorewood near the cul-de-sac of Timber Lane. This
connection is suggested via one of two routes:
Option A would be through permanent easement between the easterly
terminus ofBrentwood Avenue (Tonka Bay) and the northwest comer of
the cul-de-sac of Timber Lane (Shorewood).
Option B would be through an existing un-named public right-of-way
southeasterly from Florence Drive (Tonka Bay) to Timber lane just south
of the cul.,.de-sac (Shorewood).
The exact location of the connection would have to be agreed upon by both
communities. If Option A is selected, the effected property owner would have to
be agreeable to executing a permanent easement for the construction of the water
mam.
.
Assuming both communities can agree on a connection of the water distribution
systems at the west end of Timber Lane, there are a number of benefits that could
be realized by both Tonka Bay and Shorewood.
A.
C.
Enhanced fire flow in the case of a fire demand; water can potentially be
drawn for two sources at the same time to fight a fire
Reliability; .
I. two sources are available in the event that one source is damaged
or interrupted for any reason
2. if a portion of the water main is taken out of service, fewer
customers will be effected
Improved or more consistent water quality; water having the ability to
flow in two directions is less likely to become stagnate then water at the
end of a water main. Dead ends water mains have a tendency to have
rusty water with low chlorine residuals.
.
B.
Connection of the City of Tonka Bay water distribution system and the City of
Shorewood water distribution system would provide a benefit to both
communities.
Each system operator can control activity of the connection with a valve, one
installed for each community near the corporation line.
Potential disadvantages of a connection between the two water systems are:
City of SIlorewood - Feasibility Report
Timber Lalle Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
Page 6
A. Unequal pressure between the two systems could cause one system to
drive or flow unrestricted into the adjoining system. This can be
addressed with a pressure reducing, pressure sustaining valve.
Installation of this valve would require a review of both water
distributions.
B. Lack of agreement on operation between the two communities
C. Cost of installing the connection
D. Difficulty with the adjoining property owners regarding easements
E. Billing
4.1.2 Lawtonka Dead End Water Main
.
The dead end water main on Lawtonka Drive should be eliminated if there is
routing that makes sense for continuous flow through a distribution system.
One obvious solution to eliminate the dead-end is to would be to connect the
end of Lawtonka Drive water main back to Timber Lane. This would only be
beneficial if the Timber Lane water main did not dead end. One route to
consider is between units 10 and 11 at the west end of Lawtonka Drive.
The issue of redundant waterlines will have little effect on the cost and design
of this project. The final design will include points to connect redundant
water mains to the proposed water main along Timber Lane.
The proposed water main redundant connection points are shown on Figure 3
in Appendix A.
4.2 Roadway
.
The rehabilitation of the existing street is intended to improve the design strength of the
pavement system and provide a smooth street surface with an extended life for the City of
Shorewood and for the local residents. The existing street width and character will be
maintained, as much as possible to minimize the impacts on the existing driveways, boulevards,
and landscaping.
The installation of any underground improvement on Timber Lane is a critical factor in
triggering rehabilitation of the existing pavement. Construction traffic (heavy equipment and
loaded dump trucks) generally causes distressed pavements to deteriorate at an accelerated rate.
Installation of a water main in the pavement or along the edge of the pavement will require the
pavement to be rehabilitated in some form or other.
As a part of the water main installation, two methods of rehabilitating the pavement will be
explored. Generally, the best long term method to strengthen this type of a street is to construct a
pavement section based on accepted practices and engineering judgment. This approach
generally requires removal of the existing pavement and building a more substantial pavement.
If available funds were not an issue, this is the only method that would be investigated. This
City of Slrorewood - Feasibility Report
Timber Lane Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
Page 7
type of construction may not fit into the City's short term budget constraints, for that reason a
bituminous overlay will be investigated as an alternative.
Specifically, the two alternatives proposed to rehabilitate the pavement are:
A. The reconstruct the pavement, consisting of two 2-inch layers of bituminous pavement, 6-
inches of Class 5 aggregate base and up to three feet of select granular material as needed
to replace any poor sub grade soils.
B. Overlay the existing pavement with a 2-inch surface course of bituminous pavement.
Patch the trench with four to six incheS (flush with the existing surface) of a bituminous
pavement.
The proposed roadway sections are shown as Figures 4A and 4B in Appeltdix A.
4.3
Right-of-Way I Easements
.
Portions of the existing pavement may be out of or built up to the right-of-way line 'of Timber
Lane. Generally the corporation stops (shut offvalv.es) for the water services are place outside
the pavement, at or near the right-of-way line. In this case some corporation stops may have to
be outside the right-of-way to get them a reasonable distance away from the edge of the
pavement.
For work outside the right-of-way it is necessary that a Waiver of Trespass I Right of Entry be
executed by each affected property owner. Realignment of the pavement is not within the scope
ofthis project.
Should Watermain Option 2 (paragraph 4.1 and Figure 2) be selected, permanent easements are
necessary from Gideon Cove (Lawtonka Drive) and the Hennepin County Regional Railroad
Authority (HCRRA).
The HCRRA has ownership of a former railroad bed that crosses the project site. Verbal
indications are that easements are not necessary for work confined within the existing right-of-
way of Timber Lane.
.
Three Rivers Park District operates a trail for non-motorized use on HCRRA lands. The park
district has requested appropriate signage to warn trail users of construction on the days the trail
will be affected.
4.4 Permits I Approvals
The following permits will be necessary as part of this project.
Minnesota Department of Health permit for the watermain construction
NPDES permit
City of Slrorewood - Feasibility Report
Timber Lane Water Maitl Project
City Project No. 04-
WS.B Project No. 1074-88
Page 8
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Watershed permit
4.5 Construction Traffic
This project will require significant excavation and disposal of unsuitable material from the
existing street area and a supply of significant volumes of granular base, aggregate base, and
bituminous pavement materials. This effort will increase loaded truck traffic on the streets
adj acent to the construction area. All residents will have access during construction, however.
some inconvenience is expected. Construction will be phased to minimize inconveniences to the
residents.
City of Sltorewood - Feasibility Report
Timber Lane Water Main Project
City Project No. 04-
WSB Project No.1 074-88
Page 9
5. FINANCING
5.1 Opinion of Cost
Detailed opinions of cost can be found in Appendix B of this report. The opinions incorporate
estimated 2004 construction costs and include a 10% contingency factor and all related
administrative costs. The administrative costs are estimated at 30% and include legal, .
engineering, financing, and other administrative items. The cost does not include any easement
acquisition costs.
There are two primary watermain alternatives with three looping sub-alternatives for the
watermain portion, and two street alternatives as follows:
Watermain Alternative No.1 $ 95,481
Consists of approximately of approximately 1,560 feet of 8-inch ductile iron water main, copper .
service lines for ten single family residential lots and four fire hydrants; follows the Timber Lane
pavement its entire length.
Watermain Alternated No.2 $ 92,035
Consists of approximately 1,050 feet of 8-inch ductile iron water main, copper service lines for
nine single family residential lots and three fire hydrants; runs across private property from the
Lawtonka Drive cul-de-sac to Timber Lane, then along the length of Timber Lane.
Watermain Looping Options: these options do not including installation of a watermain to
eliminate the dead-ends, only provide for a point of connection in the future
A.
Timber Lane dead-end connection to Brentwood Ave:
Appropriate fittings will be provided in the fmal design for a potential connection to
Brentwood Avenue, if this looping option and location are selected. The cost to provide
the necessary fittings and valves is included in Watermain Alternative No.1 and No.2.
.
B. Timber Lane dead-end connection to Florence Drive:
Appropriate fittings will be provided in the fmal design for a potential connection to
Florence Drive, if this looping option and location are selected. The cost to provide the
necessary fittings and valves is included in Watermain Alternative No. I and No.2.
C. Lawtonka Drive dead-end connection to Timber Lane:
Appropriate fittings will be provided in the final design for a potential connection
between Lawtonka Drive to Timber Lane, if Watermain Alternative No.1 is selected.
The cost to provide the necessary fittings and valves are included in watermain
Alternative No.1.
City of SIlorewood - Feasibility Report
Timber LaJle Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
Page 10
.
.
Street Alternative No.1 (Total Reconstruction) $337,866
This option consists of a total reconstruction of the pavement. The scope of this work includes
removal of the entire existing pavement section, removal of un-suitable sub grade material and
the construction of a substantial pavement: includes replacing culverts.
Street Alternate No.2 (patch trench and overlay) $ 87,545
This option consists of repairs to the trench area damaged by the installation of the proposed
watermain and asphalt over ofthe entire pavement; includes replacing culverts.
City of Sllorewood - Feasibility Report
Timber Lane Water Main Project
City Project No. 04-
WSB Project No. 1074-88
Page 11
6. FUNDING
Funding for the project will consist of a combination of Special Assessments, Street CIP funds,
Storm Sewer funds.
The proposed Timber Lane Watermain Project was initiated by local residents submitting a
petition for the extension of municipal water service. The existing road surface will also need to
be rehabilitated due the deteriorated pavement condition and the construction of the watermain
with in the roadway; therefore, it is proposed that all costs associated with the extension of water
main and the pavement surface be funded by way of special assessment to the benefiting
properties.
The selection of Watermain Alternative No.1 will provide the benefit of the project to an owner
that did not petition for the improvement. It is suggested that this owner be included in the
assessment if Watermain Alternative 1 is selected.
Name: Bagdons .
Address: 5585 Timber Lane
Situation: Currently this property with very limited frontage, if any, along the existing water
main that serves Lawtonka Drive. The construction of the proposed waterline will provide the
benefit of the water main to this property owner without having to pay an assessment. It is
suggested that this property be participate financially in this project.
It has been determined that each benefiting property will be assessed approximately $10,000
totaling $80,000 which is approximately 44% of the total project cost. This is based on $10,000
per lot, per the City of Shorewood's current ordinance.
The proposed parcels to be assessed are shown as Figures 5 in Appendix A.
The existing pavement is severely deteriorated indicating poor sub grade soils. It is proposed that
any costs associated with sub grade correction will be funded by the City's Streei Capital .
development fund.
The City's Storm Sewer Core Fund and Utility Fund are available to fund any storm sewer
improvements. It is proposed that all storm sewer improvements associated with the Timber
Lane Watermain Project be funded by the City's Storm Sewer Core Fund and Utility Fund.
City of SlrorelVood - Feasibility Report
Timber Lalle Water Main Project
Cit). Project No. 04-
WSB Project No.1 074-88
Page 12
7. FEASIBILITY AND RECOMMENDATION
A. Watermain
Watermain Alternative No.1 is recommended; it provides for the domestic water service
as petitioned, provides for fire protection and provides for future redundant watermain
connections in the future. Watermain Alternate No.2 provides the same benefit, but does
not provide a significant cost savings to justify the need for easements, difficult
construction and potential disruption caused by construction and the potential difficulty
for future maintenance.
B. Roadway
Street Alternate No.2 is recommended due to funding concerns. If the City has adequate
funding, it is strongly recommended that the reconstruction alternate be considered.
.
C.
Redundant Watermain Connections
Lawtonka Drive dead-end connection to Timber Lane is recommended in the future to
alleviate future water quality issues that may develop. This work may be done anytime
funding and demand creates the necessity.
Timber Lane dead-end connection to Florence Drive is recommended in the future to
alleviate future water quality issues that may develop. This work may be done anytime
funding and demand creates the necessity.
A summary of the proposed funding for the recommended improvements, excluding the future
redundant looping improvements is as follows:
.
Proposed Project Funding
Special Assessments 1
Street CIP
Storm Sewer Utility Fund
Total
Cost
$ 80,000
$ 94,317
$ 8,709
$ 183,026
% of project
43.71
51.53
4.76
100.00
1 Based on $10,000 per lot, per the City of Shore wood's current ordinance.
The project costs are estimated at $183,026. This cost includes utility improvements, culvert
replacement and restoration of the Timber Lane pavement.
Due to the condition of the existing roadway and a desire to extend the municipal water
service, this project is both feasible and necessary from an engineering standpoint. We
recommend the restoration of the street and utility improvements as outlined in this report.
City of SlIoreJl1ood - Feasibility Report
Timber Lane Water Main Project
City Project No. 04-
WSB Project No. 1074-88
Page 13
8. PROJECT SCHEDULE
The proposed project schedule for these improvements is as follows:
Authorized Preparation of Feasibility Report ...................................................... February 23, 2003
Public Information Meeting..... ................ .................... ........... ........ ................. ....... .....,... May, 2004
Receive Feasibility Report & Order Public Hearing ....................................................... June, 2004
Public Hearing / Authorize Preparation of Plans & Specs ...............................................July, 2004
Receive Plans & Specs / Authorize Ad for Bid ........................................................... August, 2004
Receive Bids / Award Contract.............................................................................. September, 2004
.
Begin Construction...................... ............. ...... .................... .............................. ..... September, 2004
Assessment Hearing........................ ............ ............................................. ................... October, 2004
.
City of SlIoreJl1ood - Feasibility Report
Timber Lane Water Main Project
City Project No. 04-
WSB Project No.1 074-88
Page 14
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Dale: April, 2004
Project Location Map
Timber Lane
Watermain Improvements
Shorewood, Minnesota
4150 Olson Memorial Highway
Suite 300
Minneapolis, MN 55422
.
WSB
Figure Number
783-541-4800
FAX 783-541-1700
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WSB Project No. 01074-88
Dale: AprB. 2004
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Dale: April, 2004
Watermain ans Street Construction
Timber Lane
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Dale: April, 2004
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Watermain Improvements
Shorevvood, Minnesota
WSB Project No. 01074-88
Dale: Apri, 2004
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Watermain Improvements
Shorewood, Minnesota
WSB Project No. 01074-88
Dale: April, 2004
...
WSB
4150 Olson Memorial Highway
Suite 300
MinneapoHs. MN 55422
Figure Number
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.A- Date: 2-Jun-04
WSB ESTIMATED QUANTITY TABULATION
&: Associates, /nc.
Project: TIMBER LANE WATER MAIN WATERMAIN ALTERNATE NO.1 Project No.~ 01074-88
Client: City of Shorewood (C.P. No. 04- ) Calculated By: JGM
Checked By:
Item No. Mat. No. Item Units Qtv Unit Price
WATER MAIN IMPROVEMENTS Alternate No.1
1 2504.602100410 1" CORPORATION STOP EACH 10 $100.00 $1,000.00
2 2504.602100806 6" GATE VALVE AND BOX EACH 4 650.00 2,600.00
3 2504.602100808 8" GATE VALVE AND BOX EACH 1 1,000.00 1,000.00
4 2504.602103010 CURB STOP & BOX EACH 10 . 200.00 2,000.00
5 2504.602lM0293 CONNECT TO EXISTING WATER MAIN (8") EACH 1 1,000.00 1,000.00
6 2504.602lM0383 HYDRANT ASSEMBLY EACH 4 2,100.00 8,400.00 .
7 2504.603/00710 1" TYPE K COPPER PIPE UN FT 350 14.00 4,900.00
8 2504.603/01061 6" WATER MAIN-DUCT IRON RESTRND JT UN FT 80 20.00 1,600.00
9 2504.603/01085 8" WATER MAIN-DUCT IRON CL 52 UN FT 1,556 24.00 37,344.00
10 2504.608/00020 DUCTILE IRON FITTINGS POUND 1,385 5.00 6,925.00
SUBTOTAL $66,770.00
10% CONTINGENCIES $6,677.0C
SUBTOTAL $73,447.00
30% ADMINISTRATIVE FEES $22,034.00
TOTAL SCHEDULE B. WATER MAIN IMPROVEMENTS $95,481.00
.
.
.
...
WSB
Date: 2-Jun-04
. &: J.uociates, Inc.
ESTIMATED QUANTITY TABULATION
Project: TMBER LANE WATER MAIN WATERM.L\IN ALTERNATE NO.2
Client: City of Shorewood (C.P. No. 04-->
Project No.: 01074-88
Calculated By: JGM
Item No. Mat. No, Item Units Otv Unit p_'u II ...-..
WATER MAIN IMPROVEMENTS Alternate No.2
1 2504.602100410 1" CORPORATION STOP EACH 9 $100.00 $900.0C
2 2504.602100806 6" GATE VALVE AND BOX EACH 3 650.00 1,950.00
3 2504.602100808 8" GATE VALVE AND BOX EACH 2 1,000.00 2,000.00
4 2504.602103010 CURB STOP & BOX EACH 9 200.00 1,800.00
5 2504.602IM0293 CONNECT TO EXISTING WATERMAIN (8") EACH 1 1..000.00 1,000.00
6 2504.602lM0383 HYDRANT ASSEMBLY EACH 3 2,100.00 6,300.00
7 2504.603/00710 1" TYPE K COPPER PIPE UN FT 315 14.00 4,410.00
8 2504.603/01061 6" WATER MAIN-DUCT IRON RESTRND JT UN FT 60 20.00 1,200.00
9 2504.603/01085 8" WATER MAIN-DUCT IRON CL 52 UN FT 1,056 24.00 . 25,344.00
10 2504.603104162 INSTALL 16" STEEL CASING PIPE UN FT 100 125.00 12,500.00
11 8" x 8" TAPPING SLEEVE & VALVE with VALVE EACH 1 2,000.00 2,000.00
BOX
12 2504.608/00020 DUCTILE IRON FITTINGS POUND 990 5.00 4.950.00
SUBTOTAL $64,360.00
10% CONTINGENCIES $6.436.0(
SUBTOTAl $70,796.00
300/. ADMINISTRATIVE FEES $21,239.0C
TOTAL SCHEDULE B. WATER MAIN IMPROVEMENTS $92,035.00
...
WSB
Date:
2-Jun-04
& .hsocia/es, 1nc.
ESTIMATED QUANTITY TABULATION
Project: TIMBER LANE WATER MAIN
Client: City of Shorewood (C.P. No. 04-
STREET ALTERNATE NO.1
Project No.:
Calculated By:
Checked By:
01074-88
JGM
Item No. Mat. No. Item Units Qtv Unit Price Total
SCHEDULE A - SURFACE IMPROVEMENTS
1 2021.501/M0202 MOBILIZATION (2%) LUMP SUM 1 $6,000.00 $6,OOO.OC
2 2101.502100010 CLEARING TREE 7 300.00 2,100.00
3 2101.507/00010 GRUBBING TREE 7 200.00 1,400.00
4 2104.505100120 REMOVE BITUMINOUS PAVEMENT SaYD 3,810 1.75 6,667.50
5 2104.513/00011 SAWING BITUMINOUS PAVEMENT (FULL UN FT 216 3.00 648.00
DEPTH)
6 2105.501/00010 COMMON EXCAVATION CUYD 750 10.00 7,500.00
9 2211.501/00050 AGGREGATE BASE CLASS 5 TON 1,630 13.50 22,005.00
10 2340.508100040 TYPE 41 WEARING COURSE MIXTURE TON 460 34.00 15,640.00
11 2340.514/00030 TYPE 31 BASE COURSE MIXTURE TON 460 32.00 14,720.00
12 2340.521/M0862 TYPE 41 BITUMINOUS MIXTURE FOR SaYD 190 26.00 4,940.00
DRIVEWAY
13 2357.502100010 BITUMINOUS MATERIAL FOR TACK COAT GALLON 190 2.00 380.00
14 2563.601/00010 TRAFFIC CONTROL LUMP SUM 1 6,000.00 6,000.00
15 2573.502100010 SILT FENCE, TYPE HEAVY DUTY LIN FT 1,660 3.00 4,980.00
16 2573.505/00010 FLOTATION SILT CURTAIN TYPE STILL lIN FT 350 10.00 3,500.00
WATER
17 2575.501/00010 SEEDING ACRE 0.5 1,500.00 750.00
18 2575.502100051 SEED MIXTURE 5B POUND 15 40.00 600.00
19 2575.505lM0148 SODDING, TYPE LAWN (INCL. TOPSOIL & SaYD 1,120 3.00 3,360.00
FERT.)
20 PERMANENT EROSION CONTROL ALONG LUMP SUM 1 5,000.00 5,000.00
THE LAKE
SUBTOTAL $106,200.0C
10% CONTINGENCIES $10,620.00
SUBTOTAl $116,820.00
30% ADMINISTRATIVE FEES $35,046.00
TOTAL SCHEDULE A - SURFACE IMPROVEMENTS $151,866.00
SCHEDULE B . STORM SEWER IMPROVEMENTS
1 2104.501/00012 REMOVE METAl. CULVERT
2 2501.511/20120 12" CS PIPE CULVERT
3 2501.5151M0298 21" RC PIPE APRON WITH TRASH GUARD
4 2503.541/90213 21" RC PIPE SEWER DESIGN 3006 CLASS III
5 2511.501/00014 RANDOM RIPRAP CLASS IV
6 2511.515/00014 GEOTEXTILE FILTER TYPE IV
$10.00
20.00
700.00
30.00
65.00
2.50
SUBTOT
10% CONTINGENCIES
SUBTOT
30% ADMINISTRATIVE FEES
TOTAL SCHEDULE C- STORM SEWER IMPROVEMENTS
104
42
2
56
16
25
UN FT
UN FT
EACH
UN FT
CUYD
SaYD
$1,040.00
840.00
1,400.00
1,680.00
1,066.00
61.50
$6,090.00
$609.0
$6,699.00
$2,010.0
$8,709.00
.
.
.
.
SCHEDULE C - SUBGRADE CORRECTION
1 I 2105.507/00010 ISUBGRADE EXCAVATION \I CU YD I 4,500 $10.00 $45,000.00
2 I 2105.522100030 I SELECT GRANULAR BORROW (CV) II cu YO I 5,850 13.50 78,975.00
SUBTOtAL $123,980.00
10% CONTINGeNCIES $12,398.00
SUBTOTAL $136,378.00
30% ADMINISTRATIVE FEES $40,913.00
TOTAL SCHEDULE D SUBGRADE CORRECTION $177,291.00
TOTAL Schedules A, Band C
$337,866.00
..
WSB
Date:
d: As.rociDlu, Inc.
ESTIMATED QUANTITY TABULATION
Project: TMBER LANE WATER MAIN STREET ALTERNATE NO.2
Client: City of Shorewood (C.P. No. 04-->
Project No.:
Calculated By:
Checked By:
2-Jun-04
01074-88
JGM
litem No.1 Mat. No. I Item I Units WI Unit Price II Total I
SCHEDULE A. SURFACE IMPROVEMENTS I I
SCHEDULE A. SURFACE IMPROVEMENTS
1 2021.501/M0202 MOBILIZATION (2%) LUMP SUM 1 $4,000.00 $4,000.00
2 2101.502100010 CLEARING TREE 7 300.00 2,100.00
3 2101.507/00010 GRUBBING TREE 7 200.00 1,400.00
4 2104.505/00120 REMOVE BITUMINOUS PAVEMENT SQYD 0 2.50 -
5 2104.513/00011 SAWING BITUMINOUS PAVEMENT (FULL UN FT 216 5.00 1,080.00
DEPTH)
6 2105.501/00010 COMMON EXCAVATION CUYD 0 10.00 -
9 2211.501/00050 AGGREGATE BASE CLASS 5 TON 13.50 .
10 2340.508/00040 TYPE 41 WEARING COURSE MIXTURE TON 460 34.00 15,640.00
11 2340.514100030 TYPE 31 BASE COURsE MIXTURE TON 200 32.00 6,400.00
12 2340.521/M0862 TYPE 41 BITUMINOUS MIXTURE FOR SQYD 190 26.00 4,940.00
DRIVEWAY
13 2357.502100010 BITUMINOUS MATERIAL FOR TACK COAT GALLON 190 2.00 380.00
14 2563.601/00010 TRAFFIC CONTROL LUMP SUM 1 6,000.00 6,000.00
15 2573.502100010 SILT FENCE, TYPE HEAVY DUTY UN FT 1,660 3.00 4,980.00
16 2573.505/0.0010 FLOTATION SILT CURTAIN TYPE STILL LIN FT 350 10.00 3,500.00
WATER
17 2575.501/00010 SEEDING ACRE 0.5 1,500.00 750.00
18 2575.502100051 SEED MIXTURE 5B POUND 15 40.00 600.00
19 2575.505lM0148 SODDING, TYPE LAWN (INCL. TOPSOIL & SQYD 1,120 3.00 3,360.00
FERT.)
20 PERMANENT EROSION CONTROL ALONG LUMP SUM 0 5,000.00
THE LAKE -
SUBTOTAL $55,130.00
10% CONTINGENCIES $5,513.0C
SUBTOTAL $60,643.0C
30% ADMINISTRATIVE FEES $18,193.0C
TOTAL SCHEDULE A. SURFACE IMPROVEMENTS $78,836.00
SCHEDULE B . STORM SEWER IMPROVEMENTS
31 2104.501/00012 REMOVE METAL CULVERT
1 2501.511/20120 12" CS PIPE CULVERT
2 2501.515/M0298 21" RC PIPE APRON WITH TRASH GUARD
. 3 2503.541190213 21" RC PIPE SEWER DESIGN 3006 CLASS 111
4 2511.501/00014 RANDOM RIPRAP CLASS IV
5 2511.515/00014 GEOTEXTILE FILTER TYPE IV
$10.
20.00
700.00
30.00
65.00
2.50
SUBTOT
10% CONTINGENCIES
SUBTOT
30% ADMINISTRATIVE FEES
TOTAL SCHEDULE B- STORM SEWER IMPROVEMENTS
UN FT
LIN FT
EACH
L1N FT
CUYD
SQYD
104
42
2
56
16
25
$1,040.0
840.00
1,400.00
1,680.00
1,066.00
61.50
$6,090.00
$609.00
$6,699.00
$2,010.00
$8,709.00
.
.
----- -------
SCHEDULE C . SUBGRADE CORRECTION
1 2105.507/00010 SUBGRADE EXCAVATION CUYD 0 $10.00 $0.00
2 2105.522100030 SELECT GRANULAR BORROW (CV) CUYD 0 13.50 -
SUBTOTAL $0.00
10"10 CONTINGENCIES $0.00
SUBTOTAL $0.00
30"10 ADMINISTRATIVE FEES $0.00
TOTAL SCHEDULE D-ASUBGRADE CORRECTION $0.00
TOTAL Schedules A, Band C $87,545;00
.
.
,--------------- --
.
PRELIMINARY ASSESSMENT" 5/24/2004
,
Timber Lane Water Main
PID Fee Owner Fee Owner Address City/State Zip COdE Proposed
Assessment
34-117-23-22-0017 TOM L & NANCY K HENKE 5525 TIMBER LANE SHOREWOOD MN 55331 $ 10,000
34-117-23-22-0018 MARJORIE J FARNES 5515 TffiMERLANE SHOREWOOD MN 55331 $ 10,000
34-117-23-22-0019 STEVE & DIANA HASKINS 5495 TIMBER LANE SHOREWOOD MN 55331 $ 10,000
34-117-23-22-0020 HANS J SCHAUB 5485 TIMBER LANE SHOREWOOD MN 55331 $ 10,000
34-117-23-22-0021 DONALD 0 ERICKSON 5465 TIMBER LANE SHOREWOOD MN 55331 $ 10,000
34-117-23-22-0022 PETER S WATTS ON & 10 BERGER 5455 TIMBER LANE SHOREWOOD MN 55331 " $ 10,000
34-117-23-22-0023 RICHARD ROBERT TRADEWELL 5445 TIMBER LANE SHOREWOOD MN 55331 $ 10,000
34-117-23-22-0029 [LUCILLE M GOODWYNE 5435 TIMBER LANE SHOREWOOD MN 55331 " $ 10,000
TOTAL $ 80,000
.
.
.
City of SllOrewood-FeasibiJity Report
Timber Lalle Wczter Main Project
City Project No. 04-
WSB Project No. 1074-88
.
.
PRELIMINARY PAVEMENT DESIGN
Timber Lane Water Main
BITUMINOUS PAVEMENT DESIGN
STREET: Timber Lane
PROJECT:
LOCATION City of Shorewood
SPNo.:
1
2
.3
4
5
6
7
8
9
10
11.
5/3/2004
Date: 3-May-04
WSB Project:No.: 1074-88
78.10%
10.0.0%
1.40%
3.90%
1.30%
0.30%
0.50%
3.00%
12435 0.0004
1592 0.007
223 0.01
621 0.24
207 0.41
48 0.58
80 0.53
478 0.88
o ***
239 0.42
o . 2.40
Granular Equivalent Required :
1.50%
ESAL= 124,000
R=60
Granular EQuivalence Calculation:
Inches
2
2
6
o
City of Shorewood-Feasibility Report
Timber Lane Water Maill Project
City Project No. 04-
WSB Project No. 1074-88
G.E.
Factor
2.25
2.00
1.00
0.50
Total O.E. :
The Total G.E. Meets or Exceeds The Required G.E.
us Wear
us Non-Wear
Cl. 5, Cl. 6 Aggregate Base
Select Granular Material
4.97
11.15
2.23
149~03
. 84.86
27.70
.42.1"9
420.34
0.00
100.31
0.00
10.00
Granular
Equivalence
4.50
4.00
6.00
0.00
14.50
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474~0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
June 23,2004
TO:
cc:
Honorable Mayor and Members of the City Council "
Boruue Burton, ~inance DirectorfTreasurer ~
Crai~ Dawson. City Administrator' cb
Presentatio~ of the 2003 Comprehensive Annual Financial Report (CAFR)
.
FROM:
SUBJECT:
, The City of Shorewood Comprehensive AnnuafFinancial Report (CAFR) for the year 2003 is
enclosed for your review. The CAFR document reports the year's financial activity and the
financial status of the City at year:.end. It also contains the audited financial statements.and
includes the auditor's report relative to the statements. Steve McDonald, CPA, from_the City's
auditing ;firm of Abdo, Eick & Meyers, will be present at the June 9 City Council meeting to
review the report.
.
2003 Financial Overview
During 2003, the General Fund revenues exc~eded expenditures by $388,494, which resulted in
an increased fund balance to slightly over $2.5 million" or 65% of 2004 budgeted expenditures.
In addition, the Enterprise Funds (sewer, water, stormwater management, recycling and liquor)
generally performed positiv~ly, including the water fund.. This fund had increased operating
operating income due to increased reyenuefrom utility fees. The Liquor Fund experienced a
decrease in operating'lncome due to the improvements in the store location and net income
before transfers was approximately $23,000.
Organization o/the CAFR _,
, TheCAFR is divided into three sections: the Introductory Section, the Financial Section and the
Statistical Section. The Introductory Section contains a listing of city officials, the organization
, ,
chart of the City, and the transmittal letter. The transmittal letter contains section~ describing the
City andits operations for 2003. It also includes information regarding maJQr initiatives being
undertaken within the City, financial analyses of 2003 data, and descriptions of City procedures
regarding budgeting, investing, debt and risk management.
o PRINTED ON RECYCLED PAPER
if5A
Memo - 2003 Comprehensive Annual Financial Report
Page 2
The Financial Section includes the auditor's report, general-purpose financial statements,
combining and individual fund statements, account group statements and schedules, and the
notes to the financial statements. This section contains large amounts of financial information
about the City's operations during 2003. The notes explain the City's policies and contain
detailed information about the basis of accounting, budgeting, investing, legal compliance, debt
service, fixed assets, pension plans, and segment information for the Enterprise funds.
The Statistical Section consists of tables of financial information for a ten-year period. The
tables include data regarding revenues, expenditures, property taxes, special assessments, debt,
property values, construction, and other miscellaneous data. This section contains a wealth of
historical information that may be used to recognize trends and other factors important to the
financial management of the City.
Achievement A ward Received .
The City has again received the Certificate of Achievement for Excellence in Financial
Reporting awarded by the Government Finance Officers Association for its CAFR! This award
recognizes outstanding achievement in financial reporting. It is felt that the 2003 report
continues to meet the high standards of this program.
Conclusion
I hope you find the report to be comprehensive and easy to read. It is intended to give you and
the citizens of Shorewood a full view of the financial condition and financial management of the
City. If you have any questions as you read the report, please feel free to call and discuss them
with me. Likewise, feel free to ask questions you may have of Auditor Steve McDonald at the
June 28th presentation.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council
Craig Dawson, City Administrator . '
Larry Brow\>, Director of Public Works f
June 24, 2004
TO: -
FROM:
RE: Approval of Resolution Accepting Easement Agreements for the County Road 19
Intersection Project.
Attached to this report are reques~s from Hennepin County for easements for the County Road 19
Reconstruction Project. Each request has an exhibit indicating the area of easements being requested.
The color key for the easements is as follows:
. Orange:
. Blue:
. Green:
Permanent Highway Easement
Permanent Drainage Easement
Temporary Construction Easement
Attachment 2. Parcel 14: 24200 Smithtown Road Public WorkslPublic Safety Drive
This request is for temporary and permanent easements for the installation of storm sewer and
reconstruction of the approach to County Road 19 for the Public W orkslPublic Safety drive..
Attachment 3 - Parcel 17: 5755 Country Club Road Shorewood City Hall
This request is for temporary and permanent easement for the installation of storm sewer and
reconstruction of the approach to Country Club Road for the Shorewood City Hall.
Attachment 4 - ParcellS: 5735 Country Club Road Southshore Senior Community Center
This is for both temporary and permanent easement over the northwest corner of the Senior
Community Center property. This easement will.be utilized to construct a new approach for the Wash
and Roll Car Wash. Shorewood is one of five owners that need to execute the agreement.
n
\,~ PRINTED ON RECYCLED PAPER
-11/0 It
.
.
,Mayor and City Council
Easements CR 19
June 24, 2004
Page 2 of2
It should be noted that the easement for the Southshore Senior Community Center does have a
compensation amount of $11,500 attached with the agreement. At this time, the action item is to
execute the agreement, despite how this value is to remain or be divided up amongst any parties. That
can be sorted out at a later date.
Recommendation
Staff is recommending approval of the resolution that accepts the easement agreements provided by
Hennepin County for the reconstruciton of County Road 19.
.
CSAH 19 11 O~OO
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Hennepin County Transportation Department
CITY OF SHOREWOOD
5755 COUNTRY CLUB RD
SHOREWOOD, MN 55331
Re: CSAH 19, Project 9821, Parcel 14, Property Address: 24200 SMITHTOWN RD,
PID (Pareelldentification Number): 33-117-23-11-0074
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763-145-7500, Phone
763-478-4000, Fax
763-478-4030, TOO
www.co.hennepin.mn.us
1600 Prairie Drive
Medina, MN 55340-5421
Monday, May 6, 2002
.
Hennepin County is proposing the reconstruction and improvement of a segment of
County State Aid Highway (C.S.A.H.) No. 19, from South of Glen Road to West of
Shorewood Lane. The proposed reconstruction is to consist of a two-lane roadway with
tum lanes and concrete curb and gutter. The project also includes a traffic signal at the
intersection of CSAH No. 19 and Smithtown Road. Additionally, pathways and concrete
walks are proposed. Work is scheduled to begin in the summer, of 2002 and to be
completed in 2003.
Current plans indicate that we need to acquire a 5,561 square foot permanent drainage
easement (colored blue on the attached exhibit), and a
The document ACQUISITION INFORMATION FOR PROPERTY OWNERS is enclosed
for your review. The purpose of this brochure is to inform individuals whose land must
be acquired, of their rights under Minnesota law and to provide information about the
acquisition process.
.
I will be contacting you, or your representative, in the near future so we can arrange to
meet and review the road plans and the affect upon your property. An appraisal or
damage assessment will be completed on your property by a qualified appraiser. An
offer will be provided to you once a review and analysis has been completed. If you
decide to accept the offer, the parcel will be acquired by direct purchase and you will be
paid upon satisfactory evidence of marketable title. If the offer is unacceptable you may
have your property acquired in an eminent domain proceeding.
With the accelerated schedule for this project Hennepin County is requesting that all
property owners sign and return the enclosed PERMIT TO CONSTRUCT to allow
Hennepin County's contractor access to your property to start the construction project.
Your signature on the PERMIT TO CONSTRUCT does not limit your right to receive
compensation for any property required for the road project. Also, please return the
enclosed c9PY of this letter with the name, address and telephone number of the person
that should be contacted. A self-addressed, stamped envelope is enclosed for your
An Ac...H N\EN-r z
An Equal Opportunity Employer
.
.
Monday, May 6, 2002
Page 2 of2
convenience. If you have any questions, please call me at the number listed below
between 7:30 a.m. and 3:30 p.m., Monday through Friday.
Sincerely,
Name:
~P.~
Rollert P. Axtman"
Right of Way Agent
(763)-745-7541 .
Address:
~
Daytime phone:
Evening phone:
Enclosures:
PERMIT TO CONSTRUCT
ACQUISITION INFORMA TION FOR PROPERTY OWNERS
LAND AND BUILDING ACQUISITION DA TA
PERMIT TO CONSTRUCT
CSAH 19, Project 9821, Parcel 14,
Property Address: 24200 SMITHTOWN RD ,
PID (Parcel Identification Number): 33-117-23-11-0074
CITY OF SHOREWOOD being the record owner of that certain real estate located in Hennepin
County, Minnesota, hereby consent to. allowing Hennepin County, a politic and corporate under the laws of
the State of Minnesota, and its duly authorized agents to enter upon said property for the purpose of
constructing public roads and public utilities, said construction to be along and upon the following property
located at 24200 SMITHTOWN RD ,with a Parcel Identification Number Of 33-:-117-23-11-0074, and attached
colored exhibit.
It is specifically understood and agreed that the above named record owners have not received .
consideration for the above described right to enter and do not waive the. right to receive full and adequate
A:>nsideration for the granting of the necessary permanent and/or temporary easements required for this
~provement. The purpose of this Agreement is to allow construction at the earliest time, and the above
named record owners specifically reserve the right to make all claims necessary for damages which may he
incurred as a result of the construction; and it may be necessary that the determination of such damages would
be made by means of the necessary eminent domain proceedings. The above named record owners
expressly waive any claims of trespass, which they may otherwise have over and across the prope~
described above. .
That the Grantor is the owner and in possession of the above described premises and has lawful right and
authority to convey and grant the permit herein granted. ...
. IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed this
day of , 2002. .
.
AUTHORIZED SIGNATORY
Owners
HENNEPIN COUNTY TRANSPORTATION DEPARTMENT
RIGHT OF WAY DIVISION
1600 Prairie Drive, Medina, MN 55340-5421
LAND AND BUILDING ACQUISITION DATA
""JTV Of SUODC1AI'Qon Road No. .1.9............
...._..........................m_.....lot .1..1... .... .u; .~lIJ1; .. w... _
Proiect 00")1 Parcel .1:4..........................................
;Jl~V.lit.. ..~d~.............. .
._...._.....__.......u._u..u_..........ann......."'..n................................................_u.;
Prooertv 2..420.0....s.MIIHIQWN..R.D....._.................. PID # 3.3:::1.17.::23::j,:1.~Q2'..........
Address
Scale 1" = 50 Feet
~
.
Date Printed:
3/312004
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Hennepin County Transportation Department
CITY OF SHOREWOOD
5755 COUNTRY CLUB RD
SHOREWOOD, MN 55331
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763-745-7500, Phone
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763-478-4030, TDD
. ': ';> ~';"'\ w.co.hennepin.mn.us
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C,..I
1600 Prairie Drive
Medina, MN 55340-5421
Monday, May 6, 2002
Re: CSAH 19, Project 9821, Parcel 17, Property Address: 5755 Country Club Rd,
PID (Parcel Identification Number): 33-117-23-14-0048
.
Hennepin County is proposing the reconstruction and improvement of a segment of
County State Aid Highway (C.S.A.H.) No. 19, from South of Glen Road to West of
Shorewood Lane. The proposed reconstruction is to consist of a two-lane roadway with
turn lanes and concrete curb and gutter. The project also includes a traffic signal at the
intersection of CSAH No. 19 and Smithtown Road. Additionally, pathways and concrete
walks are proposed. Work is scheduled to begin in the summer of 2002 and to be
completed in 2003.
Current plans indicate that we need to acquire a 1,485 square foot permanent highway
easement (colored orange on the attached exhibit), 6,879 square foot permanent
drainage easement (colored blue on the attached exhibit), and a '4,316 square foot
temporary construction easement on your property (colored green on the attached
exhibit).
The document ACQUISITION INFORMATION FOR PROPERTY OWNERS is enclosed
for your review. The purpose of this brochure is to inform individuals whose land must
be acquired, of their rights under Minnesota law and to provide information about the
acquisition process.
.
I will be contacting you, or your representative, In the near future so we can arrange to
meet and review the road plans and the affect upon your property. An appraisal or
damage assessment will be completed on your property by a qualified appraiser. An
offer will be provided to you once a review and analysis has been completed. If you
decide to accept the offer, the parcel will be acquired by direct purchase and you will be
paid upon satisfactory evidence of marketable title. If the offer is unacceptable you may
have your property acquired in an eminent domain proceeding.
With the accelerated schedule for this project Hennepin County is requesting that all
property owners sign and return the enclosed PERMIT TO CONSTRUCT to allow
Hennepin County's contractor access to your property to start the construction project.
Your signature on the PERMIT TO CONSTRUCT does not limit your right to receive
compensation for any property required for the road project. Also, please return the
A\T~C.H ""-"E..NT 3
An Equal Opportunity Employer
.
.
Monday, May 6, 2002
Page 2 of2
enclosed copy of this letter with the name, address and telephone number of the person
that should be contacted. A self-addressed, stamped envelope is enclosed ,for your
. convenience. If you have any questions, please call me at the number listed below
between 7:30 a.m. and 3:30 p.m., Monday through Friday.
Sincerely,
MJ(>, Cf~
Robert P. Axtmann
Right of Way Agent .
(763)-745-7541
Name:
Address:
Daytime phone:
. Evening phone:
Enclosures:
PERMIT TO CONSTRUCT
ACQUISITION INFORM A TION FOR PROPERTY OWNERS
LAND AND BUILDING ACQUISITION DA TA
PERMIT TO CONSTRUCT
CSAH 19, Project 9821, Parcel 17,
Property Address: 5755 COUNTRY CLUB RO ,
PIO (Parce/ldentification Number): 33-117-23-14-0048
CITY OF SHOREWOOD being the record owner of that certain real estate located in Hennepin
County, Minnesota, hereby consent to allowing Hennepin County, a politic and corporate under the laws of
the State.of Minnesota, and its duly authorized agents to enter upon said property for the purpose of
constructing public roads and public utilities, said construction to be along and upon the following property
located at 5755 COUNTRY CLUB RD ,with a Parcel Identification Number of 33-117-23-14-0048, and
attached colored exhibit.
It is specifically understood and agreed that the above named record owners have not received
consideration for the above described right to enter and do not waive the right to receive full and adequate
.nsideratiOn for the granting of the necessary permanent and/or temporary easements required for this
provement. The purpose of this Agreement is to allow construction at the earliest time, and the above
named record owners specifically reserve the right to make all claims necessary for damages which may be
incurred as a result of the construction; and it may be necessary that the determination of such damages would
be made by means of the necessary eminent domain proceedings. The above named record owners
expressly waive any claims of trespass, which they may otherwise have over and across the property
described above.
That the Grantor is the owner and in possession of the above described premises and has lawful right and
authoritylo convey and grant the permit herein granted.
IN WITNESS WHEREOF, th~Jmdersigned have caused this instrument to be executed this
day of , 200~.
.
AUTHORIZED SIGNATORY
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Hennepin County Transportation Department
1600 Prairie Drive
Medina, MN 55340-5421
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Monday, May 6, 2002
CITY OF SHOREWOOD
5755 COUNTRY CLUB RD
SHOREWOOD, MN 55331
Re: CSAH 19. Project 9821. Parcel 18, Property Address: ADDRESS PENDING.
PID (Parcel Identification Number): 33-117-23-14-0047
Hennepin County is proposing the reconstruction and improvement of a segment q
County State Aid Highway (C.S.A.H.) No. 19, from South of Glen Road to West df
Shorewood Lane. The proposed reconstruction is to consist of's two-lane roadway wit~
turn lanes and concrete curb and gutter. The project also includes a traffic signal at th~
intersection of CSAH No. 19 and Smithtown Road. Additionally, pathways and concreth
walks are proposed. Work is scheduled to begin in the summer of 2002 and to b~
completed in 2003. !
Current plans indicate that we need to acquire a 1,628 square foot permanent drainag~
easement (colored blue on the attached exhibit), and a 1,621 square foot temporarjy
construction easement on your property (colored green on the attached exhibit). i
!
The document ACQUISITION INFORMATION FOR PROPERTY OWNERS is enclos~d
for your review. The purpose of this brochure is to inform individuals whose land mu~t
be acquired, of their rights under Minnesota law and to provide information about t~e
acquisition process. I
. i
I will be contacting you, or your representative, in the near future so we can arrange to
meet and review the road plans and the affect upon your property. An appraisal ~r
damage assessment will be completed on your property by a qualified appraiser. t
offer will be provided to you once a review and analysis has been completed. If y u
decide to accept the offer. the parcel will be acquired by direct purchase and you will ,e
paid upon satisfactory evidence of marketable title. If the offer is unacceptable you m~y
have your property acquired in an eminent domain proceeding. I
,
,
With the accelerated schedule for this project Hennepin County is requesting' that ~ll
property owners sign and return the enclosed PERMIT TO CONSTRUCT to all~w
Hennepin County's contractor access to your property to start the construction projept.
Your signature on the PERMIT TO CONSTRUCT does not limit your right to rece",e
compensation for any property required for the road project. Also, please return tJ1e
enclosed cOpy of this letter with the name, address and telephone number of the persl:m
that should be contacted. A self-addressed, stamped envelope is enclosed for your
I
ATf~CH~'E.N1" 4-
I
An Equal Opportunity Employer
.
.
Monday, May 6, 2002
Page 2 of2
convenience. If you have any questions, please call me at the number listed below
between 7:30 a.m. and 3:30 p.m., Monday through Friday.
Sincerely,
Name:
rd:dfJl~
Right of Way Agent
(763}-745-7541 '
Address:
Daytime phone:
Evening phone:
Enclosures:
PERMIT TO CONSTRUCT
ACQUISITION INFORM A TION FOR PROPERTY OWNERS
LAND AND BUILDING ACQUISITION DATA
Hennepin County Transportation Department
1600 Prairie Drive
Medina, MN 55340-5421
763-745-7500, Phone
763-478-4000, Fax
763-478-4030,Tr?D AI AY
www.co.hennepm.mn.LI~ '
3 2004
OFFER TO PURCHASE - STATEMENT OF COMPENSATION
TO: CITY OF SHOREWOOD ET AL
5755 COUNTRY CLUB RD
SHOREWOOD, MN 55331
RE: County Highway 19, Project 9821, Parcel 18
The County of Hennepin hereby offers all parties who have an interest in the real estate to be acquired and
described below, the sum of $11,500, which has been estimated to be just compensation for such property and
rights based upon the fair market value of the property. A summary of the amount set out above as just
eompensation is as follows:
(a) Identification of the real property to be acquired:
Part of Property Tax 10# 33-117-23-14-0047, located at 5735 COUNTRY CLUB RD, as indicated on
.the attached sketch.
(b) Type of interest being acquired: .
2,102 Sq. ft. Temporary Construction Easement
587 Sq. ft. Permanent Drainage Easement
537 Sq. ft. Permanent Wall Easement
662 Sq. ft. Permanent Driveway Access Easement
.
(c) Identification of improvements including fixtures which are to be acquired:
None identified at time of offer.
(d) Identification of real property improvements not owned by the owner of the land:
None identified at time of offer.
(e) Summary of fair market value and offer:
(1) Land & Improvements .................... ...... .......... ....................$,711
(2) Damages to Remainder (Includes Temporary Easement) .........$2,796
(3) Less Benefits......... ........................... ................ .............................
(4) Total
................................... ................. .............. :$1 ,507 rounded: $11,500
An Equal Opportunity Employer
Recycled Paper
PERMIT TO CONSTRUCT
CSAH 19, Project 9821, Parcel 18,
. Property Address: ADDRESS PENDING ,
PID (Parcel Identification Number): 33-117-23-14-0047
CITY OF SHOREWOOD being the record owner of that certain real estate located in Hennepin
County, Minnesota, hereby consent to allowing Hennepin County, a politic and corporate under the laws of
the State of Minnesota, and its duly authorized agents to enter upon said property forthe purpose of
constructing public roads and public utilities, said construction to be along and upon the following property
located at ADDRESS PENDING , with a Parcel Identification Number of 33-117-23-14-0047, and attached
colored exhibit.
It is specifically understood and agreed that the above named record owners have not received
consideration for the above described right to enter and do not waive the right to receive full and adequate
consideration for the granting of the necessary permanent and/or temporary easements required for this
Aprovement. The purpose of this Agreement is to allow construction at the earliest time, and the above
'med record owners specifically reserve the right to make all claims necessary for damages which may be
incurred as a result of the construction; and it may be necessary that the determination of such damages would
be made by means of the necessary eminent domain proceedings. The above named record owners
expressly waive any claims of trespass, which they may otherwise have over and across the property
described above.
That the Grantor is the owner and in possession of the above described premises and has lawful right and
authority to convey and grant the permit herein granted.
IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed this
day of , 200t.
4
.
AUTHORIZED SIGNATORY
I
HENNEPIN COUNTY TRANSPORTATION DEPARTMENT
RIGHT OF WAY DIVISION
1600 Prairie Drive, Medina, MN 55340..5421
LAND AND BUILDING ACQUISITION DATA
0wneIs
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Proiect0821 . Parcel .1.8..........................................
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Ptovertv ADORES.S.P..ENtlING................................ f1Q...j 3.3::.1.1.l::23.!"14.~Il4.l........
Address
Scale 1- = 50 Feet
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Date Printed:
3/312004
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CITY OF SHOREWOOD
RESOLUTION NO. 04-_
A RESOLUTION AUTHORIZING THE MAYOR
AND CITY ADMINISTRATOR TO ENTER INTO EASEMENT AGREEMENTS
FOR THE C.S.A.H 19 RECONSTRUCTION PROJECT
S.A.P. 27-619-18 AND S.A.P. 216-020-02
WHEREAS, on June 14,2004 the City Council of the City of Shorewood adopted
Resolution 04-057 which approved Plans, Specifications, and Estimates, and Authorized
Advertisement for Bids for C.S.A.H. 19 - Smithtown Road Intersection Reconstruction
Project; and
.
WHEREAS, on June 14,2004 the City Council of the City of Shorewood adopted
Resolution 04-058 which authorized the Mayor and City Administrator to enter into
Cooperative Agreement PW 50-46-03, with Hennepin County and the City of Tonka Bay for
the C.S.A.H. 19 - Smithtown Road Intersection Reconstruction Project; and
WHEREAS, the Hennepin County Right of Way Division has prepared the necessary
easement agreements for parcels owned and maintained by the City of Shorewood, consistent
with the Plans, Specifications, and Cooperative Agreement for said Improvement Project; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. That the Mayor and City Administrator, on behalf of the City of Shorewood, are
hereby authorized to enter into easement agreements attached hereto as Exhibits
A through D, with Hennepin County and the City of Tonka Bay for said
Improvement project.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
28th day of June, 2004.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR