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Review Agenda
6:00PM.
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CITY OF SHOREWOOD
JOINT CITY COUNCIL/PARKSI'OUNDAnON
WORK SESSION
MONDAY, JUNE 14,2004
AGENDA
1. CONVENE JOINT CITY COUNClLlPARD.FOUNDATION WOR'KSESIIOIf'
A. Roll Call
B.
Mayor J..ovB____
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2. SHOREWOOD PARKS FOUNDATION: POSSIBLE DONATION
3. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: City Council
Shorewood Parks Foundation
Park Commission
Craig W. Dawson, City Administralor cb
FROM:
DATE: June 10, 2004
SUBJECT: Policies/Guidelines for Donor Recognition
The Shorewood Parks Foundation has asked if the City has any policies or guidelines in place
regarding the recognition of donors for improvements in City parks. As a corollary, are there any
parameters regarding "namingrights".for facilities in the City?
Based on staff:recollection and research, there are no policies or guidelines in place. Names that are
associated with park facilities appear to have been handled on a case-by-case basis with individual
. donors or organizations.
. The Shirley Rice Memorial Garden, funded with ongoing contributions by the family, is in
Manor Park. It is recognized with a sign above the Manor Park monument sign.
. A sign for the skate park at South Shore Community Park recognizes the ongoing funding
given by the American Legion. .
. Freeman Park was given its name as part of an agreement with Mr. Freeman.
. Some ball fields in Freeman Park have signs with the names of donors and/or leaders of
efforts to establish them.
. Badger Park was named to recognize former mayor Lester Badger.
Staff has made inquiries of other ,cities and their practices, and there are not consistent patterns.
Several have nothing in place or do them on a case-by case basis, as the communities are small and/or
have relatively few donations of significance. It is fairly common to allow a small nameplate or
plaque to be affixed to a park bench, or at the base of a tree.
There were some practices in other cities that may be of interest if the Council and Park Commission
wish to consider guidelines or policies for Shorewood.
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~.1 PRINTED ON RECYCLED PAPER
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Donor Recognition
June 14,2004, City Council Work Session
Page Two
Bloomington Routine donations (e.g., trees, park benches) are handled administratively;
plaques or markers are not used for trees, and subject to administrative
approval on benches. Other donor recognition or memorial plaques/markers
require review by the Parks, Arts & Recreation Commission. Donations of a
significant nature are brought before the Commission; they typically have a
value greater than $5,000.
Crystal Name recognition is appropriate if donors contribute at least 50 percent of the
cost. Memorial plaques are limited to 225 square inches in size. Other
memorials are limited to size and appropriateness of the object and location.
Eagan Eagan recently has developed a set of policies. Name recognition is given
when a "substantial gift" -at least 50 percent of the estimated cost-is given.
All donations for name recognition must be approved by the City Council, and
are first reviewed by the Advisory Parks Commission. Eagan is developing a
"gift book" listing individual items as well as "big ticket items" for which
residents or organizations can donate.
Eden Prairie Provides recognition documents or plaques, depending on level of gift, to
donors. Has had a "gift book" in place for several years.
Edina
HODkins
Moorhead
Roseville
Names of donors providing gifts above $300 are published in City newsletter.
V sed "room naming" as a central part of its fundraising effort on the Hopkins
Center for the Arts, and defmed donation levels up front for recognition.
Allows name recognition for land or facilities to which individuals or
organizations have been major contributors; name must be approved by
Council after Park Advisory Board review. Memorial plaques limited to 15
inches square.
Only under "certain and exceptional circumstances" will names be given
consideration for City facilities. To be considered, they must have made a
significant and exceptional contribution to the site involved or to the
commumty as a whole. Donations for memorials may be in the form of
recognition plaques, memorial plaques, or dedications; in case of damage or
destruction, it is the responSibility of the original donor to repair or replace
them.
Bumsville, Falcon Heights, New VIm, Nicollet County, Robbinsdale, Waconia, and Woodbury do
not have formal policies in place. Woodbury is considering developing them.
There did not seem to be much distinction in naming or recognition for gifts given by individuals,
businesses, or organizations.
Recognition of some type at or near the location of the gifted equipment or facility is common. What
is considered appropriate varies by community and/or conditions attached to gifts.