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041204 CC Reg AgP , [C.. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 12, 2004 5755 COUNTRY CLUB ROAD COUNCIL CHAMBUS 7:00 P oM. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINuTEs Mayor.I..eve__ Garfi:mkel ~ Liz6e ZerBy y ... . Tutgeon__ A. City Council Regular Meeting Minutes, March 22, 2004 (Att.- Minutes) 3. CONSENT AGENl>A - Motion to approve items on Consent Aaenda &: Adopt ~ Therein: NOTE: Give the public lilt fIJ#JNIl'tIudty to 1'efueat tI" ittmt be 1'tJ1II0MI /1NI tile Consem Agenda. Comments ctln be ttzken or questions IISked folloWing rtlIIItJ11tI1",..",.. iT Consent Agentltl. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing.. No action required C. City Clerk's License Approvals (Att.- Deputy Clerk's memoranda) 1) Approval of a Temporary Gambling License for Delta Waterfowl (Att.- Resolution) 2) Approval ofa Tree Trimmers License for Ron's Tree Service (Att. _ .Resolution) 3) Approval of a Liquor License for Minnetonb Country Club (Att. _ Resolutioa) 4) Approval of a Liquor License for American Legion Post #259 (Att.-ResoIutioa) 5) Approval of a 3.2 Percent Malt-Liquor License for Cub Foods (Att. _ RH01utioa) D. Approv.J of the A&reemmt with Minnelonka Public ScbooI. Ccmmunily ~ ... Services (MCES) for Lifeguard Services for Crescent Beach (Att.-Administrator's memorandum) E. Authorize Expenditure of Funds for a Pick-up Truck (Att. _ Public Wor.ks Director's memorandum) F. Continuation of City Attoruey Services (Att. - Administrator's ntemorartdurtl) 1 CITY COUNCIL AGENDA - APRIL 12, 2004 PAGE 2 011'3 G. Minor Subdivision/Combination (Att. - Resolution) Applicant: Location: D.R.. Verdoom (Rep. By Sharratt Design &. Co.) 28210 and 28220 Woodside Road H. Minor Subdivision and BlUff Impact Setback Variance (Att. - Draft Resolution) Applicant: Location: Thomas Thiss 6110 Ridge Road I. Sign Permit - Tanka Bayt (Att. - Planning Director's memorandum) Applicant: Location: John Townsend 5680 Manitou Lane J. Accept Plans and Specifications and Authorize Advertisement for Bids for 2004 Sealcoating Project (Att.-Public Works Director's memorandum, Resolution) K. Final Plat Development Agreement - Aldenwood (Att. - Draft: Resoluti~ Agreement) Applicant: Location: Mark Kawell 20585 Minnetonka Boulevard 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS 6. PUBLIC HEARING 7 . PARKS - Report by Representative A. Report on Park Commission meeting held March 30, 2004 (Att. - Minutes) 8. PLANNING - Report by Representative A. Bosworth PUD Develc)pment Stage Approval (Att. - Planning Director's tnemol'IrJduut) Applicant: Location: Dr. Kelly Bosworth 6120 and 6140 Lake Linden Drive B. Minor Subdivision (Au. - Planning Director's memorandum; Draft Resolution) Applicant: LocatiOn: Dan Heiland 21 t 7S Minnetonka BoWevard I ~,~;."_,'''_.di.i~.._.''<,.",, ~ ~ CITY COUNCn. AGENDA - APRILl!, 2004 PAGE30F3 C. Setback Variance (Att. - Planning Director's memorandum.; Draft Resolution) Applicant: Location: Jim Sedesky 21040 Ivy Lane D. Setback Variance (Att. - Planning Director's memorandum; DraftR.esolution) Applicant: Location: Robert and Lindy Hensley 28110 Woodside Road 9. GENERAUNEW BUSINESS A. Appointment to the Shorewood Parks Foundation Board of Directors (Att. - Park Foundation's memorandum) B. Roles of Park Commission and Parks Foundation (Att. Administrator's memorandum) C. Planning Commission Appointments (Att. - Draft Resolution) 10. ENGINEERINGlPUBLIC WORKS 11. STAFF AND COUNCIL UPORTS A. Administrator &. Staff 1. County Road 19 Intersection 2. Public Safety Facilities B. Mayor &. City Council 12. ADJOURN CITY OF SHOREWOOD CITY COUNCIL MEETING APRIL 12, 2004 PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. -, ~ CITY OF SHOREWOOD 5755 COUNTRY CLlJB ROAD · SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. wvvw.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM . TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 25 March 2004 RE: Heiland, Dan - Minor Subdivision FILE NO. 405(04.07) . Approximately three years ago, the City approved a minor subdivision request for . Dan Heiland at 21175 Minnetonka Boulevard (see Staff Report, dated 31 December 1999 - Attachment I). . The most complicated thing about this application was a drainage issue. After several months, the owner and the City Engineer. agreed to a solution to the problem, which required the ownerto construct an outflow pipe that would provide positive drainage for a low area on the property (see Attachments II and III). Mr. Heiland never recorded the division and the approval has since expired. Mr. Heiland's new application contains no. request for a wet~and setback variance, since, under Watershed District rules, it could be filled in due to its size. City staff's recommendations as set forth in the previous staff reports still stand. The only change being that the local sanitary sewer access charge has been increased to $1200. Cc: Craig Dawson Larry Brown Tim Keane Dan Heiland ft t.., PRINTED ON RECYCLED PAPER :# 8. B. <<.. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us.cityhaU@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 31 December 1999 RE: Heiland, Dan - Simple Subdivision and Wetland Setback Variance Request FILE NO. 405 (99.25) BACKGROUND . Mr. Dan Heiland proposes to subdivide his property, located at 21175 Minnetonka Boulevard (see Site Location map - Exhibit A, attached), into two single-family residential lots as shown on Exhibit B. The property is located in the R-ID, Single-family Residential zoning district and contains 21,426 square feet of area. With the exception of the nonconforming commercial use to the south, the subject property is surrounded by single-family homes. The property is occupied by Mr. Heiland's existing home. This home will eventually be removed. A small wetland area (402 square feet) exists on the north end of the site. The subdivision request also includes a variance allowing the applicant to build closer to the wetland than 50 feet. The proposed division will create two lots, 11,322 square feet and 10,104 square feet in area. Appropriately, the northerly lot is larger due to the location of the wetland. Exhibit C shows the location of the proposed home, approximately 15 feet from the wetland. o ,,,,m 0' "'"''0''''' Ai+.u k mint 1 Memorandum Re: Heiland Subdivision and Variance 31 December 1999 ANAL YSISIRECOMMENDATION With the exception of the wetland issue this request is relatively simple. Both lots comply with the minimum area (10,000 square feet), minimum width (75' at the building line), and minimum depth (120') requirements of the R-lD district. The wetland presents an unusual situation. It is small enough that it could be filled in under the provisions of the Wetland Conservation Act, in which case the wetland buffer and setback would not be required. Due to its drainage function, however, this low area should not be filled. A reasonable compromise to this problem is to allow a variance to the setback requirements on the south side of the wetland. It is recommended that the subdivision and variance be approved subject to the following: . 1. The applicant must provide a legal description for the wetland area, from which his attorney must prepare a conservation easement in favor of the City of Shorewood. 2. The applicant's attorney must prepare deeds conveying drainage and utility easements to the City. 3. The applicant's attorney must prepare an up-to-date (within 30 days) title opinion for review by the City attorney. 4. Items 1-3 above must be completed within 30 days of the Council's approval of the request. Once the applicant has received the resolution approving the division, he must record it and the easement deeds within 30 days or the approval will be void. . 5. Prior to release of the resolution approving the division the applicant must pay $1000 as alocal sanitary sewer charge for the new lot (credit is given for the lot with existing home on it). 6. Prior to release of the resolution approving the division the applicant must pay $1500 as a park dedication fee for the new lot (credit is given for the lot with existing home on it). 7. Prior to release of the resolution approving the division the applicant must provide bids for demolishing the existing house. From these bids a cash escrow or letter of credit for one and a half times the amount of the bid will be required to guarantee that the existing home will be removed within six months of the approval of the division. . cc: Larry Brown Tim Keane Dan Heiland -2- ~ N 500 0 500 I 1000 Feet Exhibit A SITE LOCATION Heiland Lot Split and Wetland Variance o ~ ~ ---l 10.00 :J o (J) <( ~ ~ w z z - :2 I I I ,~?A ~IA~ - (402. t.f+.) 20 0 20 40 .... Scale In Feet I c:i 60' I ::, t5 ~:r ::>:y 4 I t. 122.14 w ~ I .. ('-' ~-~r A r- r - '. p--;- 7(~ 'i ~ , 1-.. '" 1 ~:' i-I 1........ r.l I ~ I I '".. &. - '<. fi~ I I. - I I ,...... &. r I ~. ,', I Al:t L'\ .. t$> - . ~ ~-rrc - ~~~:/- - - __l. I l' D ~:~ \ I ' V I I ~ 1 ~ I - r _( · 1- (\"'1: , I \00 r PROPOSED DMSION L1t-1E \L'" oa _ I LINE PARALLEL WITH THE -b I r SOUTH LINE OF LOT 18 _ -LJ..-.~ _ - - J- _ ~~d M~~- _~ '-m- :li T r 12596 %- i'o-4d -\ ~ ~ I -(:' ~@{~} g! -.J _ _ Yh;(/h/,... /~ 1 ~\~'rlx~"~t..:-1 I NO .TH LINE~~HE SO ~ D~ I. I) I r 10. 0 F'EET~Fl00t7 ~ !,r- M y..O 1_ I ~I 8 I ~I c:i L 1- - -: .....L I 10.C _10.00 It'l "1 - C1I ,... C'! - .,. \ \ -4 w ~ ~~01 lC)':1 ,-: ('I """C'l 1'0 "-C'l C (j, .. 1.0 ON .. lC) .,.- . 00 o r--.. 0,- o z I I I ~ 1000 - - I I \ .. 129.27 L \00 \ WEST ---'-r-r----- 2 '. I Exhibit B PROPOSED SUBDIVISION . . i i\ ~ i~ & ..: ~ /~ c;'::;.: ~~. t ;' V'\-] ........ i <0 \ tl 1"1 ,I t I ri): i , i l~ 1 ! 1 ! , 1 , <D ~~ --> :?: ('.. -:> f'~ -----_.,._--,.~ ':::\ i:::. ~ U\ ~. r--,~ <:"--- ~ '!l:b~~ - \.... _ c:--- ~ ~t ~ r r- " \J'l -"'" -:/! A ~ c~ 'x Co.~ W ~ c:.. I" ~ \ ? +f~ " . \ ...L- ~.,~ --. C'\ --- - '. .~~ 't" ----;---- ----. <')- -- ..-' ,.,. <~ '" i ~~ to i ,-". ' : \J. ~ ..' ~ ..,'::'.......... ) ...L'\. ~.'" /" ~l' ~../- i "> . ....,r ! "~. ~~'" ! ,~..:.~:.i..t ~i - j l~ ::::;; 'r9c(F,. i j ~...-_......, . :rf; -;." '.- .' '':::'Il't .' --~( ~.. :; ~ f . i I I ~~ I .2ll.-\::l I ~''f.. I ~~ ! ~ z~!--I f\ ,':.-- 'I. "';1 \ .. .... ~ .... ~ ~ ~i j .. IJI."V"_ I I. .__..._ 1 _---.i 1" ........ ~, -,. L '*' NORTH I I' :::. La I "- <:'t\ C:::. I c:: I \'\ l v\J : ~ b I """ lJ\ ,r~ 'I . i ""- \ I (/\ ~ ! , , ..---0 \ I I .~ ! I ~l I I I I I I I I \ I ~ .._~--~ ; t......:.' , .... Exhibit C PROPOSED HOUSE LOCATION December 2, 1999 Brad Neilson Planner City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Brad, . Please find attached my application for a variance on my proposed subdivision, (Lots 17, EXCEPT the South 10 feet of said Lot 17 and all of Lots 18 & 19, block 11, together with one-half of vacated street know as Cottage Place, adjoining said Lot 19 Minnetonka Manor). My application for subdivision was previously submitted. The request for the variance was brought to much attention because of a wetland setback. On July 22, 1999 Schoell & Madson, Inc.. prepared a Wetland Delineation, Classification and Identification report. This report was submitted as a part of my subdivision application. This summary identified a wetland on the proposed parcel A. The home I have planned on this lot would not meet the wetland setback requirement. . The wetland as delineated is approximately 402 square feet. According to the.Wetland Conservation Act I would be allowed to fill the entire wetland. I do not want to fill any of the wetland but I do not want to be penalized for saving it either. This wetland is neither. DNR protected or on the US Fish and Wildlife National Wetland Inventory. The wetland is the low area on the site and my first choice would be to leave were it is. If I were denied the variance, it would reduce the flexibility I have to locate a future home on this lot. The home as proposed is 25 feet from the wetland. The driveway would be 5 feet from the wetland edge. It would be my intention to provide a wetland buffer (landscaping between the driveway and the wetland). If the wetland were moved or mitigated to the east, this would result in significant tree loss. In summary, I have the right under the Wetland Conservation Act to fill the entire wetland. I want to keep the wetland as it with out being penalized for the setback requirement. Moving the wetland else where on the site would result in more tree loss. I look for your approval in this variance request. Sincerely, Dan Heiland Exhibit D APPLICANT'S REOWST LETTER Dated 2 December 1999 .~ ~ . "h~!'J ~"'l.l'". LumhPNarCI Country Kitchen Center Of Living Activities ..~ . ...". "., i :... . '. ,'.' 1.556 lotal square !eet ollivmg area I Second Floor Special features . A compact ho'11p. wi:h ail th~ :dmeni:ies . SO';, :..: ~'iich!:n co~nbines prElcli, cal , ... L' access :0 olher areas for eat, .: .: ,d en1r:rlaining . Two-way fireplace joins the :j;ni~,~ a~od iiving areas . A~ overhead olanl shell aila 'ic:.Jl\ed ceiling highrght~ lile . me:s:er aedroGm wi::1 corn:~r ....indows adding a hrighllouch . Home has 3 bedro:)ms, 2 1/2 baPIs :,nj a 2-:::ar gi1ra~~ . A Dasement foundation is stCl{~di1rd W:t~1 !his design . , ,556 square leel (;f living spice. w~h B3.4 square 1E:t:t on the Lrst :Ioor and 722 square lee: ()11hc sc::c::;nd !Iocr . ~his p12!i is cust:::m:zable; see Jage 4 ior lu'l j":o'["',a:ion ..;;....: 4.....,.... ~. ~... .: ... -. ;;'.~.tI r~;;'" t' u..' ~. . ' ,'. ',:;~". li'~'~ .,..,::,.-: r ;,a-!t~::1'~' .~rt.,....., /'t','~I/o.l' "0 .~ t.. ."~' .. t- . ')''':~ ). ':.:-(.." \1,... . . '"'I.. ....".;".. .: " ,Oo .; :\'''i :. i{bJI~ . w. . """. . ,,--, :' lt~.. ~t~"tF~..(~If'e..."lrT" ~,;.. . -, ..l ." , .t. r""~',,: ~~~ It{ ..- ~ 1::; . ,~' ':~:~'''''~I ! :.\$1G.~~.I;' .4:'fr:f:;;t'''1 ..~. ~ ,... ...1. .. ;....:.,,~t....!'.. '-: ~-,..1 c";...:- .~ .._ I"" . w.;.,:, .~/.... ( "t'''' , . .. '/"~"" ",J.' ,. '.L -t J ..1.... . ,", 'I'\~;"" ,.~~,',i;," t,r;:c. .:' ','i'~, . "f<'. ""{"'"'::l~: , .... ..". I';V "~r 'Ii" - J . . . " !It;!! ' "." . .. . .. '. ," \' \ . '\''' ' , , \',.. l' ",. .. .." .... . I . ~ . .,~1:!;r-"'\..I..... .,,: . ." ,-~( t. .t:". ....., . ~., ,.t-.v.:....,;.;.... , . '). 1"'1 l' ':,.. . :\ l~ :4'" . . ..... ...~.....). ' ';\i~~' ..,~;' ' \ .:.:aCJl.. . ." : ' _ r~~' '~~~J> "'0) ':fi:' . l.-r;:., . .:.t- ,~"f' .f......~ ; ...~.,J. ~.'t "'7> ,.,'XJ. " .~: . ! . l).., .~. . ... ~i _~. r--"'\...-- . " . !' _S:.I.If:1.r~.~lt. fl'l' Ilumh, ;.] " '" t"'~':'H" ! ~ L::T First Floor .;.i,",tqt' ... . . ....-.. . . . ~. I . i L. .... .' '1 ;.;~'l..;:~ !.. .~ ''':~' -'~.:, . , .."... 'j~' (; >li~~~, ',. . ~". '~'1'r'" .:-:- .~.;..." :~,1~> :',1'"" . ::.. ,." ~JI.' r- . . . "'.(.... ~ ~,:o", .. ' : ';:"~;~i~'.:.:;r;!~: .. .. . '"'7.,. ,-. .........,.'r#;t~'!J1~l~~\~!..;: ...~......:. ",. ,; , , . '........".~'j ~~. .,. . . ',. .. " . ~ ~ ~..'" ""[ :,f--.<".J ."'" "-:,,,,,,,,,,- · ~'.... 'j '!' '( ..'. : '. - . f .' r ,. ..'1I' .-'f ,. . ~ \ .~:~.. ~ ;;t ..h_ . . '. "'-:C;t"" TO order inl:! bt\.lOpmll w';r the form on page 51 or F~~~:: loll-free 1.800,367," 38 Plan #132-0209 Exhibit E PROPOSED HOUSE .. Si:~ 'l!fi'" ii FILE_, COpy !)k. ...~} ~ ~') , "",r, ;'. j _ ~""""'\.''''7--..-..- " /" _:P _~ ,..(fi, JI; /l~': i?:-"'-"(~.' '<J;;.;~~.~:...te~ ~,,- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612)474-0128 . www.ci.shorewood.mn.us · cityhall@ci,shorewood,mn,us MEMORANDUM TO: Planning Commission, Mayor and City Council . DATE: Lany Brown, City of Shorewood ~~ January 5, 2000 / FROM: RE: Simple Subdivision and Wetland Setback 21175 :Minnetonka Boulevard , Background: Mr, Heiland proposes to subdivide his property located at 21175 :Minnetonka Boulevard (Refer to Exhibit A),. into two lots, The total area of the site is 0,492 acres. Grading and Drainage: . Exhibit B is an excerpt from the City of Shorewood topographical mapping, Runoff from the existing site pockets in lowland located near Minnetonka Boulevard. It appears that over time pooled water infiltrates into the sub-soils. During heavy rainfall events, this pocket spills to another lowland located north of the subject site, Concerns have been raised by the property owner, north of the subject property, about increased runoff due to additional impervious surface being added to the lot. As presented during the Planning Commission meeting conducted on January 4,2000, the applicant's engineer should provide the City of Shorewood with drainage calculations indicating whether the existing low land will provide adequate storage for the 100-year frequency 24-hour event. Both the existing and proposed scenarios are to be demonstrated. Calculations shall also indicate the elevation of "low openings" for the proposed structure. The current policy requires two feet of separation between the low opening of any structure and the 100-year high water level of any pond. Calculations are to be completed by- 11 registered professional engineer licensed in the State of :Minnesota. y'''"'''ON'<<V<cEOPAP," A*~tN"t U . . Planning Commission, Mayor and City Council Site Review 21175 Minnetonka Blvd January 5, 1999 Page 2 of2 Recommendations: 1. It is recommended that this item be tabled until such time as the applicant's engineer can provide calculations demonstrating adequate flood protection for the site. ~ N 500 I '0 500 1000 Feet j Exhibit A ON . SITE LOCA TI. and Wetland Vanance Heiland Lot Split, . . ~j j~ :~~~~~.~ -~~~~~. '_~J /~l-J '11~ b~.'~\, .~ ~;e;'r-cy~ - H~(~) ~ ~~. ~ / L 7 r - ::N :=:,T--;.tl<~ ~ ~. ..- d /' - 13" ~/ ~~:D___" '\ ~....:.:::.-::.::::: ,..~~ \ / ~ r c'-L- ~.- ~ ~ ~\' & 1(~IA~ v -ry' :;;''fP'::- -. :.'=- ~> !.. b ,\ \\ t"./ 7J"J' 0; ~ ( J I~;:;:,/ V~ 1:'-- ~ 'I. ~ : ~I'/ ..Jl~~ ~~ ~~ ~ ~ ,/ .1 "~.~~:~~ \~ ~\~'~ ~ v . .// 9~' i r--- ~/ \.\: \ .~ V J})~ v"'/" --:::.J ~ ~ ~~ I< ~r\ ~ t-\'" \ -- I '--2: ; :: v-. ~~ -}~--~t =~l I ,\~) .1 v- .~ SID r==-=--_ /,/ f"~ "', : /'" -' v- """C I- L '\ } ~I f ./ ..... 0:- '''\, -~" ~ -. - ..........'.L -".\' ,\! \' ~ ~ n~~ I 'c...-f-/ ~fii:Y 'W.3 II \ ~: L'" 0 ~ '---' /;oJ; // If' . 'Ii ,\", \,., ~ ... _ I '---.)7 0 '., " . % / (,\\\ ~, " ~ ~ .-;roi;:::/ ~ '='~- '. -: ' ~o \ '\ :\ ~ \,~ \ \ V-- ~ or'"') f ~'/ ~ '/. -:::;" 'ill!t" ........ ~".3 /-.. if r:>~" ~l ~~~./'l, ~~) ( " ~ We '- "~------~ J .~~I~''-OverflOW \~I~~'~ -- ~ ::::;:::: ~~ \ _ /--- ~~ ,."- ....--'.-J~~\ l-~~\I(~ _) ~..; ~~~ " ::_, ~ \ "I ~~, ... Existing Wetland -I"i ~y ~ c::: ~ ~ .;; - /"~'-: . ~a':==:::c:Y\~'\~"~,,~""J'~ -r ~" ~~~ ~ ~ ~04 su6jectSite~~ ~~~~ ~0.. - \~\\ _~SPl) ~1({ 1.- \\\\\~"r:l-~,~ /, ~~ \~ - ~-:;y 0 I ~/ ~ \ \ \ r-...~~f fQ-(?f '<I N - c-!'o:l \ I ~\ \ W ~--=::::: //, ~(\;:; '.. \. :~l"'7 ,'WI),' ,~\~":..~~ ~ fN --.......r ~ I t) ~ --0 "\l ~ ~-.....::: 0 '.. ::~ .-~- _.~KI rr:::J ~ 7. r ? - · ~ ..- \....... _ 0 11 -:1'/ Tt7 97A.4" j ,," ' V-\\ s:., ~=-,.--.::'~ ~ "'T-~/ ~~ ,I!) , ~~ " - ~~;-'"" ~. 1 J -- i--- -- ~ m.:s \L ',... ~ ':4,,,, ~ -... / .-1 ~ \ ::-....x ..- . ~ := ~>-' \ ~- ~ -~ . \ .. ~ ~ ~ ~~ !:J J .. ~ ~ ~ ,tfifj.l ExhibitB !J,iJ, r- '0 ~9I'~J i!~"- ~~:i EXISTING TOPOGRAPHY . ~ K ~ ~\..\(d-~ L ..~. 1'// ...~~____ ~......,. If" 21175 MinnetonkaBlvd. + August 20,2001 .,.:.'~ .' FILE 'COpy J..1 A: /J . {J.n ~ ""4'4'11 ~,4"t>,6<<. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us · cityhall@ci.shorewood.mn.us Mr. Dan Heiland 21175 Minnetonka Boulevard Shorewood, MN 55331 RE: Plan Review for Storm Sewer Construction . Planset Received July 25, 2001 Dear Mr. Heiland: Plans and Specifications for the above referenced project have been reviewed by the Engineering Department and Inspection Department. Plans have been approved contingent upon the following conditions: Plans state in the "Construction Notes" that the Contractor shall submit a detailed traffic control plan to the City for review and approval prior to construction. No construction shall take place until this has occurred. Please note the following items: 1. In accordance with current standards, any trenches in excess of 18 inches in depth which are directly adjacent the traffic lane shall have a temporary barrier placed, such as a jersey wall or other approved barrier, between the flow of traffic and the excavation; . An alternative to placmeent of the jersey wall may be closure ofMinnetonka Boulevard to one lane of traffic with full time flag-persons at each end of the closure. Failure to provide full time flag-persons will result in suspension of operations until such time as safe traffic control is . restored. The Contractor/Owner shall be responsible for notification to the City of Deep haven, the Excelsior Fire District, and the Minnetonka School District and Emergency service providers regarding this activity. . 3 Construction notes also state that the power pole must be supported during the excavation. The Contractor/Owner shall be responsible for coordination of these efforts. 4. Plans state that the base for the manholes maybe a poured or pre-cast base. Poured bases are not allowed. All concrete manhole bases shall be pre-cast concrete. o ",,,,,.N ,"v"'. "". A -K--.hfMl\t m. Mr. Dan Heiland Plan Review Mtlca Blvd Storm Sewer System August 20, 2001 Page 2 of2 5. The Class of reinforced concrete pipe has not been specified on the plans. Pipe shall be a minimum of Class 3 pipe. 6. The length of storm sewer pipe shall be extended beyond the end of the concrete retaining wall shown west of Lot 11, to prevent erosion of the foundation materials supporting the wall. Plans shall be revised to reflect this change. 7. The last three sections of pipe and apron. on the downstream end of pipe shall be tied. . 8. . . All driveways shall be saw-cut to full depth of the existing asphalt depths for removal. Restoration of driveways shall consist of a minimum of a 3 -inch depth asphalt surface. Items, which need to be completed prior to construction are as follows: 1. Submit 1 copy of the bid for construction (including revisions stated above). Bids provided must be according to current construction rates and prices. 2. Provide the City with a Letter of Credit in the amount of 1.5 times construction estimate. 3. In turn, the City will review prices and letter of credit to determine adequacy. 4. Once the letter of credit has been approved, contact the City of Shorewood to schedule a preconstruction meeting. A representative from all of the subcontractors and utility companies . must be present. . If you have any questions or need additional information, please do not hesitate to contact our offices at 952-474-3236. Sincerely, q~ k-& Larry Brown, PE City Engineer & Director of Public Works ----:::. cc: Brad Nielsen, Planning Director Phil Tipka, WSB and Associates, Inc. CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY FOR DAN HEILAND WHEREAS, Dan Heiland (Applicant) has an interest in certain real property in the City of Shorewood, legally described as: "Lot 17, except the South 10 feet of said Lot 17 and all of Lots 18 and 19, Block 11, together with one half vacated street known as Cottage Place, adjoining Lot 19, Minnetonka Manor, Hennepin County"; and . WHEREAS, the Applicant has applied to the City for a subdivision of said real property into two parcels legally described in Exhibit A and illustrated in Exhibit B, both attached hereto and made a part hereof; and WHEREAS, the Applicant has agreed to grant to the City drainage and utility easements legally described in Exhibit A, attached hereto and made a part hereof; and WHEREAS, the Applicant has agreed to record a wetland conservation easement legally described in Exhibit C, attached hereto and made a part hereof; and WHEREAS, the subdivision requested by the Applicants complies in all respects with the Shorewood Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . 1. The real property legally described herein be divided into two parcels, legally described in Exhibit A. 2. This approval is subject to the following: a. The Applicant shall provide a positive outlet for the low area on the north end of the property. Said outlet shall be constructed in compliance with plans and specifications approved by the City Engineer. b. The Applicant shall record this resolution, together with the drainage and utility easements legally described in Exhibit C, the deed for public right-of-way legally described in Exhibit D, and the conservation easement contained in Exhibit E with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. -1- 3. The City Clerk will furnish the Applicant with a certified copy of this resolution for recording purposes. ADOPTEUBYTHE CITY COUNCIL OF THE CITY OF. SHOREW.Q~lIJ t1J,i~__...__.__m_. 12th day of April 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK -2- . . . . . Proposed Lee:al Descriptions: Parcel A -----fil"afpaifqf Lor-l~r-lying-nortfi--orlne-soutfi39:00---feerlhereOf, all of Lot 19,--Block-11. and that part of the South Half of" vacated Cottage Place lying between the northerly extensions of the east and west lines of said Lot 19. all in MINNETONKA MANOR, a9cording to the recorded plat thereof. Reserving an easement for drainage and utility purposes over, under and across the north 10.00 feet, the east 10.00 feet, the south 10.00 feet, and the west 10.00 feet of the above described property. Parcel B Lot 17. except the south 10.00 feet thereof 'and the : 'south 39.00 feet of Lot 18, Block 11, all in MINNETONKA MANOR. according to the recorded plat thereof. Reserving an easement for drainqge and utility purposes over, under and 'across the north 10.00 feet, the east 10.00 feet, -the south 10.00 feet, ond the west 10.00 feet of the above described property. " Exhibit A 0 a:: ~ ...J la.oG => 0 W II) '10 ON . 10 - . 00 'br-- <( 0'- ~ ;Z Z 0 ~ Z Z - ~ 10.00 . This drawing has been cheeked and reviewed this / ~ f-h day of by .JU~ _y~qq . " 20 0 ~ 20 40 i 1 . Scale in, Feet,- I L----~------~r--J I HORlH LINE OF THE SOUTH-lfALF I \ r OF VACATED COlTHlE Pl.ICE ' I \ I ' \/..'.....-.1'-]'" 8 I I v H(:'H I 1:'. J ~ \ I , S89D55'41~E I ~ 122.14 10.00 . -- I --.... :l! ;;; .... p7 "'T,~ 'It.... , I .:1:' i.1 . "c~ . '\. I L -, 1"-''' r ........ . "'1J\fo....) - . ........ . \ ~--~------- .~ #\~. \ , \,..1 \ \ I \ ;<J , I --d- llJ _bl \()!:'3 ci IN, l: r--\:'ol' 'a -'N o ! tIl ~ i ~ . i \ 9 GO ..(' \ \, ," \ I \... .. ~ . PROPOSED DMSKIN UNE I UN[ PARAl.I.EL WlIM '!HE f r $OIfIM UNE OF' LOT III -6= I, I., . - - .L T .,- L ...L,mr, - - - I' I~.~6 !!! I -14 .9. V,J - - .. ~ l -\ I ~ GO _L" . \ I '\-- a \ _LJ (;, 26.6 ~(' \ ... .. .. .. c:i ... ~ l!! 26 ..1 # I I ~ \ ~ '" 129.27 L_~_t~/-wrn--------~ \ I ~ "-EXCEPTION \0,00 ---.. -- -- ~ 60 ~ . . Exhibit B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD .SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: 'Brad Nielsen DATE: 30 March 2004 RE: Sedesky, Jim - Setback Variimce FILE NO.: 405 (04.08) BACKGROUND . Mr. Jim Sedesky owns the property at 21040 Ivy Lane (see Site Location map - Exhibit A, attached). The property is located in the R-1D, Single-Family Residenti~ zoning district and contains approximately 16,331 square feet of area. The lot is technically a comer lot, having frontages on Ivy Lane and a fire lane originally platted as Glen Grove Path (see Property Survey -Exhibit B). Mr. Sedesky has applied for a setback variance to build a deck on the rear side of his home, as shown on Exhibit B. The proposed deck measures 12' x 20' and necessitates a 10- foot variance. As illustrated on Exhibit B, the_required setback from the fire lane cuts the property approximately in half. ANAL YSISIRECOMMENDATION There is ample precedent for granting the applicant's request for a variance. The City has, on other occasions, granted similar variances for properties abutting fire lanes. The most recent case involved a relatively substantial remodel/addition on Birch Bluff Road. A more pertinent case involved the property immediately west of the subject fire lane, in which case the owner was allowed to build a garage 10 feet from the property line. n ~~ PRINTED ON RECYCLED PAPER :/Iz 8. c. Memorandum Re: SedeskyVariance 30 March 2004 . As you are aware, there are several fire lanes located throughout the city. These are platted street rights-of-way that extend downto the shoreline on Lakes William and Minnetonka. They have never been developed as streets. Several years ago, the City conducted a study of these fire lanes that concluded with a policy not to vacate these public properties. The fire lanes have been classified in the Zoning Code and are regulated according to their historical use. In this case, the fire lane in question is used primarily as a drainage way. In previous yariance requests involving fire lanes it has .1 < ' been suggested that the City may wish to consider a reduced setback from fire lane boundaries, treating them more as a standard side yard than a side yard abutting a street. At the Planning Commission's last study session, it was suggested that these cases could be handled by conditional use rather than by variance. Possible conditions for this approach could be to require some sort of demarcation ofthe property line, perhaps by. landscaping, and requiring the removal of any private encroachments from the fire lane. The fire lane renders the applicant's property virtually unbuildable. Exhibit B illustrates the required setback and a 10-foot setback. It should be noted that there is an ex~sting line of shrubbery located approximately on the boundary between the applicant's lot and J the fire lane. It is recommended that this vegetation be maintained as a condition of this variapce. It is also recommended .thatan existing utility shed located to the west of the fire 'lane be removed from the fire lane. If allowed a 10- foot setback from the fire lane,' the applicant has adequate room to relocate this shed onto his property. It should be noted that work on the deck 'has already begun. This was due to a miscommumication between the applicant and hIs contractor. The contractor was told that it was acceptable to install a sliding glass door. He mistook that for approval ofthe entire project. Work has since been stopped pending the outcome of the variance request. . It is recommended that the applicant's request for ,a variance be granted subject to the conditions stated herein. This action should be followed up with a Zoning Code amendment proposing a conditional use process for allowing fire lane setbacks to b~ reduced under certain conditions. ' Cc: Craig Dawson Tim Keane Jim Sedesky -2- \ . , , ." z~ 8 It) o It) N o Exhibit A SITE LOCATION Sedesky Setback Variance Certificate of Survey / / f!l "t'f ~O~ ~f~ to... !b' 0 i "}"} f~ I.,. / !be.\)~ / .t;;fl.'l'/i 1 S wi n(j.<tJ~ 1.....1-;;"': l'~..... / - v bt - ",G 0'" ~~I · -r.,..j~' -., I / 'ib CI Ji 13 Oto f/ ~.~. O' ntt\j 7 I(j / -=I. :$ .~ ~~ ~r j:i !'>~ ~-;; &j -~ ~ SJ, I / .- ,,0'< .- Jim Sedesky 21040 Ivy Lane . Sharewaad, Minnesota 55331 . Wqrz..) LJ74-7~73- / -/ "0 ~ ;~ /~~ ~~ - ~~ .. .--;::: 11 ~04~ b~ ,~ .Y4~ ~ .a ~'O ~ p) _\'-/ Wi / (j'" -<q..) elj,O ~~ ~~ tIS ii O~ ~~~~~~.J ' ( - ~f~ il,::' +' y , ""'- 9.x /rY/Js~ / 17 Atc-4S) " ,. ., .." II . . " ~" , I . .. "0 / ~" . I . .. ... 11 r--\ 1 [)- ,,-r-- ,.. .~ '--.. ----...: "Olllh cOrnrtreo.'erty Of LOI 16 / / / ---J fG --- fG o 3~ $CAl.E IN FEET --- " ~~ I- --- " .. ,. _ Flo1 Exhibit B PROPERTY SURVEY ~ tl) -;> ~. 1 < .~ ee ~ .1-, ' . .: I ~ t ;1: . .'_. ". . ,.': . 't. ... 1; 'j 1'0..'.\ \\ ..;\.:..:r":~ !l",\i "~. ~~... ;~;.~ . : ~".'.., :, "M. '} "" ! \. <:: r~>' I I ". i ........... b((\ L... --~. > '.".Ii i' ..... ... I''''.. i , .. /SO \ 1/'.... ... "" .~~~~ ~ .hr ~,;i ~ I ......, () \I ~. rc ~rN I, ~,' .. . ..J ,j l " . ; " '" 'f- ......~_.. '), .. ''''',.,.~... ..--....:..;,.;.,"11. -' .~ ;~: ~ ...., !.. .. .. .. ~ Exhibit C PROPOSED DECK ~~ ~~...~.,. ~~~{y~//j. .~~~. ~ .. '. . ....zLL ~ ~~., ~ /,,- .-.:,,_f:::.\ ~ .~,,~. - 2:. "-;..:vLr-~ '\ ~I~~~~~:"~F '. (I::: k ~ ~\\'\\ IlJ J 1.. _ = -o.....J _~ - ,\. \ II ____ ... - -c.:::' ~ - "'" ,\.\ ~ -0-,", ~_?, . . 1; l'a i' . .~ ' .' _ _ ~ ,.. . . 1 ~ ___ _.. .~..t' 'I . .. j . .' D "7~ ;....<: \ ,,'- · . '. ~ t/: .:. ,---/ ~y. .11;), · ~E)[#' ~ 8,,-:=J lr\~ '.~ ~,=~~~~'-~=J .' ~ -r . .... ,J C~ -..., :-.1) ).....~n: ~~o S~~~'t "I , I rL--. >.... \ ; f"" '\ ,_ />...1;' e ~. .... \\ _ .~~ 1'::...2.~ /',-,.l( - ~. ..~ ~ i-,-- D;)j::.g'" '. ~. I D '. ~ '\ ~.~ '\ :J~' . 1-~ ..'~ }'.J .' >>)\,))1 · .....f:;-~3:!J .~/~ ::-~)~Ll:"" 'a~ . ......,~. ~~. iL'~~Y. JT~- ~\. ~ "": . . " ~ ~.. ,\ ,.... = ~ .I:!I', ,~. ~,_ .,~~ '("".. _l..;;:::::: "'/ S=> . ~ /=- ::::::,-,\. \.. 1\ t.:::: . ... - fIj <I: ~ ....~ f_ .~_,h ~ -:;/-~ " ) _ . ."" ,,\1'-' ....""~ ~~ 00 ~~ · ,/']/ ,,'- ',j tv . \ t---~-'" ~/O'f! :!l;:oo= · \ ~__ D' .J 'I \ .'tA\\\ ~ ~C.f <4" 9'/3.1 -, . \\~\~~ ~ 7"'~ I "V~ -- . 7 ,W.//)f.itlJl ~\'L-.-. \. '"'\.. illl.~........ V'~ ~ /~,---\)'')I ~.w~ ,\~\ ~. - '.. ". ~;;; j_ ::;-!:~kJ "'1":.c _ -'T1.....'l~~ ~ fi\'\1 ..In.~ ~\~\ ..-J~ V 11 D, (~_ ~3 1(1~;\lll "- . fr'?~ Dit,'h .I\I'\.~ . · ( \))- _ \...::~ (_ ~:r: I J~,N~ -.r-",t'- · ". . . ...................."7 .:. '\l:r7 ~ D r.r:..~>>';;;:-J ...... .~t:t _ ;:;:"''' 'C =_ -?,2. .\, -' ~ ~ ffl ~.. L':::,.._' ~ lC \ . ~ )._ ~ r ...~ ~ . ./. ~ '.' _' . . J _ j"-r.~ \ .. ~ I -)-1 It\(/~~ ..~...~/~~ '.' ..' '. ~ "........ {~~~~..y _ / .~~'~..# ~. t;~ . ./~"'. "./_~:-\,i1\lU .... -'1 \-:-f\~'-.--"''' . - .' · '" . ~ .... <:' _ /. ExhibitD .....--.. . . ~ j _~ - J ~if ~ Al,lliA TOPOGRAPtlY l~,~_ , " " "" \" \'\:\" , \ \ .. I..... 'IJ 1&/ + ~ ~ I''s /IJfJ. . !12!.5 LAKE W/WNI + l-Al& Wi ,\'-~ I , I I ~~~...._....~ ..--- ^' ~ .PI -~~ 0..--' . - .. CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A SETBACK VARIANCE FOR JIM SEDESKY WHEREAS, Jim Sedesky (the Applicant) is the owner of real property located at 21040 Ivy Lane in the City of Shorewood, said property legally described in Exhibit A, attached hereto and made a part hereof; and WHEREAS, the Applicant wishes to build a deck approximately 18 feet from the northwesterly boundary of the property, which boundary abuts a platted street right-of-way classified in the Shorewood Zoning Code as a Class I "Fire Lane"; and . WHEREAS, the property is zoned R-ID/S, Single-family ResidentiallShoreland, which zoning district requires a 30-foot setback abutting a street right-of-way, and the Applicant has requested a 12-foot setback variance to build the garage; and WHEREAS, the Applicant's request was reviewed by the City Planner and his recommendations were duly set forth in a memorandum to the Planning Commission dated 30 March 2004, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 6 April 2004, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicants' request for a variance was considered by the City Council at its regular meeting on 12 April 2004, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City Staff. . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Shorewood as follows: FINDINGS OF FACT 1. The subject property is located in an R-1D/S, Single-Family ResidentiallShoreland zoning district and contains approximately 16,331 square feet of area 2. The subject property is occupied by the Applicant's existing home. 3. The subject property abuts a platted street right-of-way, which has been classified in the Shorewood Zoning Code as a Class I Fire Lane. 4. In 1988 the City of Shorewood conducted a study of existing fire lanes within the community, which study concluded that fire lanes would be retained by the City and classified according to their historical uses. '" 5. The fire lane abutting the Applicant's property was set aside for drainage purposes and not as a city street. 6. The Applicant proposes to construct a 12' x 20' deck on the rear side of the existing home. 7. The Applicant has constructed a small utility building that encroaches onto the City property. CONCLUSIONS A. The Applicant has established an undue hardship and has satisfied the criteria for the grant of a variance under the appropriate sections of Minnesota Statutes and the Shorewood City Code. B. Based upon the foregoing, the City Council hereby grants the Applicant's request for a setback variance to build a deck 12 feet from the northwesterly boundary of the property. . C. This approval is subject to the following conditions: 1. The Applicant must remove the utility building that encroaches on the City property no later than 1 June 2004. 2. The Applicant must post an escrow based upon 1. above to guarantee removal of the building referenced in 1., above by 1 June 2004. 3. The Applicant shall at all times maintain the existing vegetation along the northwesterly edge of his lot. D. That the City Administrator/Clerk is hereby authorized and directed to provide the Applicants with a certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of Titles. . ADOPTED BY THE CITY COUNCIL of the City of Shore wood this 12th day of April 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK 2 ... - e e. Sedeskv Property - Lee:al Description That part of Lots 14, 15 and 16, lying westerly of the following described line: Beginning at a point on the south line of Lot 16, 35 feet westerly from the southeasterly corner of said Lot 16; thence north and parallel". to the easterl y line of Lot. 16 to the north line of Lot 16; thence. northeasterl y to a point on the easterly line of Lot 14, distant 140.6 feet north of the southeast corner of said Lot 14, all in Block 7, MINNETONKA MANOR, excluding any occretions thereto according 'to the plat thereof on file or of record in the office of the Register of deeds in and for said County, Hennepin, Minnesoto. Subject to easements of record, if ony.' , Exhibit A 3 .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen e DATE: 30 March 2004 RE: Hensley, Robert and Lindy - Setback Variance .' FILE NO.: 405 (04.06) BACKGROUND e Robert .and Lindy Hensley own the property at 28110 Woodside Road (see Site Location map - Exhibit A, attached). They have requested a variance to build a room addition and patio on the rear of the existing home, as shown on Exhibit B. As you can see, the home is nonconforming with respect to the front yard setback requirement. It was constructed up to the right-of-way of Woodside Road in 1910, according to the applicant. The property is zoned R-1A/S, Single-Family Residential/Shoreland and contains 28,755 square feet of area. The easterly 95 feet of the flag-shaped lot is approximately 203 feet wide with the westerly 313 feet extending to Lake Minnetonka being only 34 feet in width. The prope~ is occupied by the applicant's. home and a detached garage. The applicants propose to build a 922 square-foot addition on the rear side of the house (see Exhibit E). The addition encroaches into the required front yard setback by approximately 17 feet. The proposed patio on the south side of the addition is approximately the same size as the addition. ANAL YSIS/RECOMMENDATION The applicant's request letter (Exhibit G) sets forth a very good case for a variance. Due to the home being entirely outside the buildable area of the lot, there is simply no way to add on to the existing home without some sort of variance. There is an additional #fr ~J PRINTED ON RECYCLED PAPER #8. D. Memorandum Re: Hensley Variance 30 March 2004 , mitigating factor not mentioned in the applicant's letter. The right-of-way for Woodside Road is 66 feet wide instead of the standard 50 feet required by CityCode. Th!s combined with the traveled surface of the street being offset to the east, results in more apparent green space than there would be if the road were centered in a narrower right-of- way. ,The City has in the past granted similar variances under sirriilar conditions, the most n?table of which involved an old~r cabin on Merry 'Lane. The applicant was allowed to extend his home and build a garage. ..The variance was. granted because the addition was extended toward and into the buildable area as much as possible. . ,The.applicant's request is considered to be consistent with tl1e criteria for granting variances. As part of any approval, the 8ity may wish to require the applicant to prepare a landscape pl~ showing some evergreen trees between the northeast comer of the addition and the northeast comer of the lot. At present, existing landscaping is somewhat sparse in this' area, and this would help to diminish the appearance of the addition as viewed from the north. ' Cc: Craig Dawson Tim Keane , . Robert and Lindy Hensley . -2- " a: ~ 'lii gtf C!. ..... z~ o o LO o LO N o ~ Z o I- W wz Si +~ 1:)1:: G) G) .- Q. .co ::s ... tJ)Q. Exhibit A SITE LOCATION Hensley Setback Variance .~.... r"':"'~ .:..J..... .~..., .:.' ~. ...........~..~..... . ~o .(;-- ~1 . "II.,vl' . , . '. '0 , .' .. t '. . . '.. ." . .... ........ ......I....:~.,.. ." "::,~.;. .' ~"':'.~'.:._~:~.': i,~'.,;',',..,:"~_+'~~.:(;.~~~;.,~.,~,:..; \"':',',;,~,:,~,'::':'-': <:..:~." ":.: ". :'":.' . ". '.' '. : :..~.~:-:~~~.~...~; " '. ~,sC/o'o.'" :. .p\J. ~o,~:.'" . ,', '... ,,'r.:'.'~..~.. 0 C7 r 7f90~ . ..... . .. "i. '." "~..~."" ,'~' '. . -:'. . \. ~ '-." ' ' .:':.. "'." ,.....; '::. :":: ". . ..'-: or ,". :[. ;,' -& . . ., " ,. .. . .', . . :' .. . . . '. :. . '. . . ~ .1 . 7~?:1.t,j'~::~~~,.~.; ........ ,':..' '. . ..... '.::: ',: ~"f.iI'<.H . ., ..' ,."""1 i .., .. .:' ',-:';':'lJ", .~~. ..":' .:.:~, >~": :::.; :,. ..:......:.=:~..> II..>.... ': ,..:: '.' . ' ..-().: .-.' -0 0 .. '. '. .\. . . .~'~.;.. ~+I""":,",,,.' ...::'. ....... .' '. I.,.:".... . ..... ", l) 12' \1\' it( .....~. . .:. . '." I '.' ::;'.. . '. i-<t ~~. ..' ". ..11:..... . . &'.' d:." . .' .~"~r~.. . :: ' : .... I f .'It/ . . .... . r I". . , .. ....~.. . ..\.).: .' '~"':'" .':.... ;.. ! . . 1.\..... .:t .:. ...... . ~'., . '.' T'. ..... ':: '" '.. ". ,x......':. ., . " ...' '. .... I r.'. '. .. :. .... . '....: '..": I., i..' " " . . " . . .:. ':.':. : .1-.1 :...', .' . . . ~',' ,,' ",.: .' . '. . '. . '" . " . ~ .. '. '. . .... . ....-. ,'. ';";,:: . . ..... :. ~: . ..:.:.' " " ", '.,. ". .'. .... \ ,\ " . ~ -', : .:' ::,;.' ::., .:", ~ :~.:., . . .:.:~',.~.. .':.., ~:::'-::', ,:' :;.':: .'~ '.' ':. .:' ;.: . <.'~\'. " . ..':? .':: ':,''1 ';:': ..... :':". .::.::t;;:......:.. ~:.: ,', . ..111'-:1I1IIOH<;. - . ~ Exhibit B PROPERTY SURVEY -- --- C.ONT}2. AC,:\1::l "F. . COpy 24 HOUR NOTIC ALL INSPECTIONS. CAll BETWEEN 8:30 A.M. - 4:30 P. 474-3236 . ~EF . o. 0" IDEN11FICATIOt~ OF P~r:'J~~SES REQUIRED Approved Addresses Shat! Be Displayed, , Ptalnly Visibie And Legible From The S~l Fronting The Property Exhibit C EXISTING FLOOR PLAN - MAIN LEVEL . . -\ 1= .Qf ">> n a ~ c- -::? If o - -;:::;. ..::::It_ ,- =--- - " Exhibit DOOR PLAN UPSTAIRS EXISTING FL -' I_-t ~~ . . '0 , '0 . :~II~ ..') .~ I. f. i- . .\ III .11 :.\. . I.. ':.0 I. ;- ! I."' I ! I , I 'c ~I. :.;. ~ .. "~";;"'-';; ~ I :t I I . /j;.t'lI. '0 -D .' ... .~ ..ci~tI " .1li,",r.. . Ii"'.. 071 .'. 'i_,,-_;"~';.~,.t~r:'. ~7~}:i '. : ':~:V;l ,,"~:.> .:",..""...' "'.:I:,.": .... . "lII.o9.,.. /;... /'. ,.Sf)' . '1:,,:~:. .' .:;~~. + :~ .,4J :..:~ ...;...t. ..,. e. .~ .A .-/-1. /.. - . >I.. ,: ;'? .~~ ,d ..i. lo......~.. ~ ."~ "1 .~. ;I'....l.-.'a --:j.i;C; l}'!- ';,ci ...Hi,:! . . ~~ ,131.,""1. .. ......: ... ....,.~.::~.-,.,..;~.~::/;. .: 'C:L~~;'" :;.;.O~:~'.>':' .0 ~ '1/ Exhibit E PROPOSED FLOOR PLAN - ADDmON ~. ,iCI"'; .",~:. "'lImill~;Id:.~lo i1Hqj:lc5;oJ 'I.) 'I' '. '. ::::~,:\'..~.., ~ " .'.. ;,. . ..'/ / t' ," :...... '..: ...::...... ''!. . .t~~ . ~': :::~ . .:. \:.~ ' " . ", . '~. ..:. .~. .' . ., : .. . '. ..... . ~ . , .. , .' .... :... . -:.~ :-.,." ~. l. ," . ,"(i':,:. '.' :.. .'. .. -..~ " .~ . ~'. ....,' . . :"". ....... . ":. . : . .~: .. ..... .' ~ ',..;.,' . '" .... " . .~~ ~,,". :"':-' . ..:. . .:. .' .,' ", ".'... ?:~:/ ,.-,':.' ':... ,:', " ," ...... ,,'o!. "" '. '~'.. .~. :.... . .. ':f.:':':. . . :'; '~'.. ; " ': ',' . .. '" ..":.', .' .' <~':'..' . ;.':.J- . .., ". ':'r. '.:.' '.. .: :::.:.....;?:~:y..::.::.:.:.:..j>,:.:; .,.... . .... '.~: ~ ::. ::'-,::,:, ~::";.:::': t.: . ./ .' . .... ..' .,' .. ',~..' "'.'. . f.. .... " .... . M'" .. . ...:.....:.. ',' -, . . , . ..~ , j,' ::.. " ~ ..~! ~." ..' '.; " 'o'. '. . ' " .. ..' ". .;......\. ':. ~. : ~ '. '. ,,:;: . ,'..1..: ';',:"':.: .. ". .~~ .~~ " ..:: . " '\,' "".:' ~ ':, linZr " ,. '.' ~ if) 10 ," Exhibit F BUILDING ELEVATIONS Robert and Lindy Hensley 28110 Woodside Road Shorewood, MN 55331 February 26, 2004 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Variance Request for 2811 0 Woodside Road Dear Sir/Madam: Pursuant to Zoning Code Section 1201.05, we are requesting a zoning variance for our property located at the above address in order to construct an addition to our home. . Our home was built in 1910 and represents one of the oldest structures in Shorewood. The house is approximately 1,760 square feet on the first and second levels. Over the years, the home has been substantially re-built, and is in excellent condition for a structure that is nearly 100 years old. In 1991, the home was renovated. The architect who performed the design work in 1991 was Sarah Susanka, a nationally respected architect and author of the book the Not So Big House. The home was tastefully re- modeled, although the home only had two bedrooms. In approximately 1993, a porch was added to the exterior of the house. In order to add the porch, the City of Shorewood granted a variance because the proposed porch was not within the buildable footprint of the lot. At the time, the house was re-roofed, the stucco was re-dashed, the trim was repainted, and new Pella windows were added to replace the aging windows. . We have a family of five, including our three children, ages 12, 8, and 7. We purchased the house in October of 2002. The appraisal of the property conducted by our bank indicates that the house is "functionally obsolete" as a result of only having two bedrooms and the inability to add a third bedroom. In October of 2002, a building permit was obtained from the City of Shorewood. The purpose of the building permit was to convert the small basement area into a third bedroom and to move the laundry room from the basement to the second floor. The small basement (there is only a 1/3 basement) was converted into a very small bedroom measuring approximately lO'xlO'. With the addition of the small bedroom in the basement, our two sons now share a bunk bed in a basement room that is approximately 10'xlO'. The effect of the conversion was to continue the functional obsolescence of the house by: . Creating a very small third bedroom that lacks floor space. . Virtually eliminating heated storage space in the basement. . Virtually eliminating any "play" or recreation space in the basement or other areas of the house. . Significantly reducing storage space on the second level due to the conversion of a storage closet into a laundry room. Exhibit G APPLICANT'S REOUEST LETTER City of Shorewood February 26,2004 Page Two In July of 2003, a building permit was obtained from the City of Shorewood and the roof was replaced with a new 40 year roof. Also at that time, the exterior trim of the house was re-painted. The Proposed Addition . Eric Odor, of SALA Architects, has designed our proposed addition. The proposed addition is 24'x32' and is a family room to provide more living space and necessary storage. The proposed addition will increase the square footage of our house to approximately 2,600 square feet. The existing house has unique architectural details, and every effort has been made to ensure that the addition is entirely consistent with the existing structure. The new addition contains a significant amount of new storage space and allows more living space for a growing family of five. The Granting of a Variance Will Not Impair an Adequate Supply of Light and Air to Adjacent Property The nearest property to the proposed addition is the house to the west, owned by Greg and Lorraine Scott. The nearest structure on the Scott's lot is their newly constructed garage, which is approximately 120 feet away from our property line. As a result, our two houses are separated by the new garage constructed by the Scotts. The Scott's house is significantly closer to the lake than our house, and the addition in no way impedes their views or the supply of air and light to their house. No other houses are impacted by our proposed addition. . The Granting of a Variance Will Not Unreasonably Increase the Congestion in the Public Street The addition is for the use of our family and no additional congestion is expected. Our guests have adequate parking on our property, and we do not expect any increased congestion (there currently is no congestion). The proposed Addition Will Not Increase the Danger of Fire or Endanger the Public Safety The addition will not increase the risk of fire and is a residential use consistent with other homes in our neighborhood. .. City of Shorewood February 26, 2004 Page Three The Proposed Addition Will Note Diminish Property Values We have made every effort to maintain and improve our property. The proposed addition will only serve to increase property values in the neighborhood by insuring a long-term "livable" structure. The Proposed Addition Will Not Violate the Comprehensive Plan The Comprehensive Plan calls for residential property in our area the proposed addition is consistent with the Comprehensive Plan. . Special Conditions and Circumstances Exist Which are Peculiar to the Land, Structure or Property The variance is requested because the existing house is located on the edge of the buildable footprint. The house is located in its current condition because in 1910, it was desirable to locate the structure close to the road in order to gain road access for a carriage. The proposed addition would be added toward the area of the buildable footprint, and approximately 50% of the new structure would be conforming. There is no reasonable way to add on to the existing house without a variance. The Special Conditions are Not Primarily Economic The reason for the addition is to increase livability and is not primarily economic. . Literal Interpretation of the Ordinance Would Deprive the Applicant of Rights Commonly Enjoyed by Property in the Same District Granting of the requested variance would allow the construction of a house of modest size in the City of Shorewood. Most houses in our immediate area are over 4,000 square feet (some are substantially larger), so the proposed addition would still result in a house of modest size in the area. The Special Circumstances Do Not Result From the Actions of the Applicant The special conditions are a result of changes in the ordinance since the time the house was built. Granting the Variance Will Not Confer Special Privileges Granting of the requested variance would allow the construction of a house of modest size in the City of Shorewood. Most houses in our immediate area are over 4,000 square feet (some are substantially larger), so the proposed addition would still result in a house of modest size in the area. . . . City of Shorewood February 26, 2004 Page Four The Variance is Necessary in Order to Make Reasonable Use of the Land The land on which the existing house is located is valuable property. The current house is in excellent condition. Any other use of the property would require demolishing a beautiful and rare structure that should be preserved. The addition is substantially less intrusive on the neighbors than building a larger structure within the buildable footprint. The proposed addition adds necessary living and storage space, but will still result in a structure that is relatively small for the neighborhood. There is no reasonable way to expand the existing structure without a variance. We have determined that as our children grow older, it is necessary to expand our living space in order to reasonably accommodate our family. Thank you for your consideration of our request. Sincerely, Sincerely, ;P!. J ~~ Robert Hensley Lindy Hensley ~ . . March 30, 2004 Shorewood Planning Commission 5755 Country Club Road Shorewood, MN 55331 Dear Planning Commission Members, Richard Leavenworth 28070 Woodside Road Shorewood. MN 55331 Home Phone 952 474-8567 RE: Variance Hearing for Robert & Lindy Hensley 28110 Woodside Road Shorewood, Minnesota P.I.N. 31-117-23-24-0004 We are writing in strong support of your approving the setback variance request by our nice neighbors, the Hensley family. Not only do we have no objection to the variance, we are enthusiastic to have this nearby property even further upgraded, beyond the improvements the Hensley's have made to date. We encourage you to vote for approval of this variance request. Thank you. Sincerely, C~~~ ~ Q cr-Yjf Ann A. Leavenworth is:t-/p: ~0"L..r Richard O. Leavenworth APR 2 2004 , . . CITY OF SHOREWOOD RESOLUTION NO. ~v..~~' A RESOLUTION GRANTING A SETBACK VARIANCE TO ROBERT AND LINDY HENSLEY WHEREAS, Robert and Lindy Hensley (Applicants) are the owners of real property located at 2811 0 Woodside Road, City of Shorewood, County of Hennepin, State of Minnesota, legally described as: "Tract C, Registered Land Survey No. 757, files of Registrar of Titles, Hennepin County, Minnesota"; and WHEREAS, the Applicants have an existing single-family dwelling, which dwelling is located approximately six-tenths of a foot from the right-of-way of Woodside Road, making it a nonconforming structure; and WHEREAS, the Applicants have applied for a variances to construct an addition and patio on the west side of the existing building; and WHEREAS, the Applicant's request was reviewed by the City Planner, whose recommendations are included in a memorandum, dated 30 March 2004, a copy of which is on file at City Hall; and WHEREAS, after required notice a public hearing was held and the application reviewed by the Planning Commission at a regular meeting held on 6 April 2004, the minutes of which meeting are on file at City Hall; and WHEREAS, the City Council considered the application at its regular meeting on 12 April 2004, at which time the Planner's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the Council from the Applicant and from the City staff; and . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The subject property is located in an R-IA/S, Single-Family ResidentiallShoreland zoning district, which requires a 50-foot setback from the public right-of- way. 2. The existing building on the property is located approximately six-tenths of a foot from the right-of-way of Woodside Road. , 3. The subject property is substandard with respect to lot area, having only 28755 square feet, where 40,000 square feet is the minimum lot size for the R-IA/S zoning district. 4. The existing north side lot line is jogged, resulting in a diminished lot width of approximately 35 feet for the westerly 313 feet of the lot. 5. The existing home was built in 1910, is in very sound physical condition, and is entirely outside of the buildable area of the lot. 6. The existing home contains approximately 1760 square feet of floor area on the two main levels, with an additional 500 square feet of floor area in the basement. 7. The proposed addition is one story in height and contains 922 square feet of area. CONCLUSIONS . 1. That the Applicants have satisfied the criteria for the grant of a variance under the Shorewood City Code and have established an undue hardship as defined by Minnesota Statutes. 2. That based upon the foregoing, the City Council hereby grants to the Applicants a setback variance to construct the addition illustrated on Exhibits A-C, attached hereto and made a part hereof. ApprQval is subject to the Applicants providing additional landscaping to the northeast of the proposed addition, which landscaping shall be approved by the Zoning Administrator. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of Titles. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of April 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK -2- "..... .: .'4;, ' ," .,~ , '. . .' ",'. ....... , ,". " ,'. ....;. " . . . ',' '. .~. " ,." ", . " '. ,," . ". :';~' "A.. '!II' -: ~.~:' . ~.. ~:.~1. . "-"AF . .... . '. . .:.... - .... '" : J~~r:~&A .' " fr, . .& " , " ,', .. ..: ,;.' ",', . .: . ". . . ' . . .' . " . " '. ," . .., :. .' ',; . " '0 '. '. ' /".:: : , :t. ;.: ". ., " ~ :.... .:.:. " ..... .... \ ' :.., ; " .- :: ... ",:" " :., ::' 't"'" : \ .0-:;.", , ~a.; ~.: 'II " \ \., " ," .. . r1" . "I.f '"I',r: \:\,.,,', " I r.' , . \ '. I. f' .." . ';.; ,': ,\:.\ ':,-:". J . ',' ," , " , : " .. ::. : -."It! " f "'j " ~ " " , " .: " :,' " t ..... ',' . " : .... ',' " . . , '.. ..' . :::.;\::'::: "'~::" . :' . . ..:.... ... . .... ,;.': ''':'':' ~ .... ., .:. ..:..:1 " ". " . " ..... ..I ::.~ >..0 0"" ......:.. ~. : 0'. . . .'. . ... .". ~ ~ ..... .... .... <.:~~. . '.. .~ .:.. .~:.~.y... ....... ~: :::: ..' . . . ..., , , '. " . ". .... : -:~~ .;r, , '~' -:..:.!.<. . .;.:': ." ....;.. r:".\. -' . " , ' ":.. . .,,;: : ...." ."" . " Exhibit A ~ -t: Icr-~ '., ~ ,'0 :''$ - 7 ..'-; , "o~~ .'_ 'I" " " ,?:c:.";'..,'f,.,",., ~":: ,"1. . '. :.'L .. ',t.' , ,.' , , .. .' T Exhibit B .0 .... '. .... <"': :1':, .~::,~:~;:'..",'.:.\':.'\f': ":.: :,:, ,:''llJmll~ ;1d:,..1.lc3i1!~lIUc5';;'.I'I'Il- I " . .. ....... . ," ,I, .J. ,'," ",01 ...\:r:.... ~. '.. I . ~ ~ : .,' :..... . . ' ,. . .. " ..' . .: . . .... .... " ,"' . " ., . :.' '0;. " ',.:', ,0 I" :>>t.: :. . .... . .~:... ":," '.' ': \ ,'. " .,.. r'o.:'.:,,::.':, '. .. . 'ii. :.: :' ;. ";!) c~ 1>:;':' .: .," .~. . . ". ..::.:- .... ~:':..'. ~:d<' '," " '. '~: .~<. ;':-: x~' .. .. ..... '..::.L '. '. '.' ~ '''.- : :,'::.'~ ..": ',=".:. ,... . ....~.,.:'.". ;.;.... . . .0 t.l....I~. '~'.:', ~ . ".... ~..::.~::::',:.~ ;:~~: :':'~~"':" ,',~':: : '. "... :~">~' .......:';:: .' ,.., ..' : " '; .". '", . : ~'. ..... '" .... ,I';.. ':. '. : \, . t " .,,::: ':,", " .~:~ :~ ':~~: ::~,}( : .... ' , . ~,' '0" . 1" .: '" '.0.., . -: . .....' i . .: r' " " " ". :,-", :. .. ' ::.: ,0 ,0 '. . . ". . .": .... ". ,.. ',. .~>. " .:' "-:-, . ,'. !\ '.'. I..... ... ." '. . I. , . " .... , , . .... , .. . ". :~. ~ '.' :" :~',: ~:~'..,. .... ::~h/},;:> " ". ':e-. . ..... :r ". '.... .~ '.' . .' .. :'~/'~ ',: :,\", , . . :.... ," , . .. " '.' .' :. ", J' <::,:'.:: ..,.'. , .' ..... , ..,. ~ .., . ," \', 'j'. , . . .. .' ..::.... . . , . '::: <~:" . ..- .;' . '. t':' '\ .......:... . ,.... :5:.>::\ .::. '." .' /." .1. , . .. '-. " ~ . . . ~" ~.r\ .', . ...1 -:. , '. . " .' ..' .' , ., ,::fr;";l(~...:~' > <," :.' , ..' . '. "" " . .' . '1-. ..' . -... ..' . , " -..t'. ::....... ..... .' , ..:; .x.. ~>::,:>:{y.!.:',::~i.,;:;::,., . :,' ';~: . . " " . .'.. ;..):.:t~....;!': : 't. ... ,:" '. ' ". ;. . " " '. ',. '. " , '. ' , .:. '. I,ViZr '. ." .' .-: :: .' ", " " '. . ..', .' '. ," . .', Exhibit C . . SHOREWOOD PARKS FOUNDATION MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Shorewood Parks Foundation March 25, 2004 Nomination to Board of Directors The by-laws of the Shorewood Parks Foundation provide that the Board of Directors nominates candidates to serve on the Board, and that the City Council affirms the appointments. With the reorganization of the Foundation that occurred in 2001, the Council approved a staggered schedule of terms for board members. The Board may have seven to nine members. The Board of Directors currently has eight members. There is a vacancy for the director from the Park Commission, although Paula Callies is serving as a liaison from the Commission. The three-year term of Director Jim Eddy expired on Febmary 29, He was unable to attend the Board's Febmary meeting, and the directors did not know ifhe wished to continue to serve on the Board. He has since indicated that he wishes to remain on the Board of Directors. At its March 24 meeting, the Board nominated Jim Eddy to serve another three-year term. RECOMMENDATION: The Board of Directors of the Shorewood Parks Foundation nominates Jim Eddy to serve as director through February 28, 2007. With these terms of office, there would be three directors' terms expiring Febmary 28,2005; three terms expiring Febmary 28,2006; and two terms expiring Febmary 28,2007, 1t9ft CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD,.MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM . TO: City Council FROM: Craig W' Dawson, City Administrator tb DATE: April 8, 2004 SUBJECT: Roles/Responsibilities of the Park Commission an~ the Shorewood Parks Foundation. The Park Commission has requested that the City Council state its expectations regarding the roles and responsibilities of the Park Commission and the Shorewood Parks Foundation. These. entities are separate, and apparently they would benefit from clarifying whether and where their functions may overlap. The following description may (with modifications) serve as the Council's response. Park Commission: According to the City Code, the Park Commission was established in 1975 "as an advisory body to the City Council to aid [it] in the expenditure of monies so that the greatest .' benefit may be obtained from the use and maintenance of the parks." Under the Code, the Commission's designated responsibilities are to: . . . "Consider, review, report and advise on all matters which the Council may refer to the Commission. . "Plan, on a long-term basis, for the future park and recreational needs of the City and recommend a feasible means of financing such long-term requirements. . "~ecommend operating policies and procedures for use of existing parks. . "Develop and refer to the Council a recommended operational and capital improvement . budget for the ensuing year. . "Submit to the Planning Commission comments on any proposed subdivisions, as the same mayor may not affect the City's park and playground requirements." The Commission is thus an important advisory body involved in the planning, policies, and financing of Shorewood's park system. As the Conunission develops knowledge and expertise in parks in general and Shorewood's parks in particular, the Council expects that the Commission will tak~ initiative in identifying and evaluating relevant issues and trends. As there has been growing interest in recent years in programming recreational and cultural activities for Shorewood's parks, this too is appropriate for the Commission's purview. ft t.J PRINTED ON RECYCLED PAPER #98 Roles/Responsibilities; Park Commission and Parks Foundation April 12, 2004, City Council Meeting Page Two Parks Foundation: The Shorewood Parks Foundation was established in 1995 as a 501c3 corporation with its registered office being Shorewood City Hall. It is an entity technically separate from the City of Shorewood. The City Council acts as an oversight body for purposes of accountability of the Foundation, and the Council has offered to make limited support available to the Foundation. The Foundation was restructured in 2001 to focus on fund-raising activities to support and enhance Shorewood's park system. According to its by-laws, the Foundation will work to: · "Promote the preservation, protection, improvement, establishment and enlargement of parks, trails, bikeways and open space for the residents of the City of Shorewood." . "Provide more and better facilities at Shorewood's parks for organized sports activities and for unorganized recreational activities, all of which shall be calculated to: . "a. Add to the general quality of life for Shorewood and its broader community; . . "b. Allow for more residents and civic organizations to participate in recreational activities; . "c. Provide an opportunity to encourage donations to Shorewood's parks." (Regarding this item, donors may prefer the Foundation be a recipient of donations rather than the City directly. Also, as a 501c3 organization, purchases are not subject to sales taxes, whereas the City's generally are.) · "Provide the framework for raising of funds to support and improve Shorewood's park facilities expeditiously, by: · "Raising and disbursing funds for: . Park capital improvement projects as listed in the City of Shore wood's five-year Parks Capital Improvement Program; . Park improvement projects in the long-range Park Capital Improvement Plan, which extends beyond five years; . A portion of the cost of maintaining Shorewood parks; . . Working with the City to apply for and provide matching and in-kind contributions for various grants." Specifically, its by-laws also place limits on implementing the Foundation's improvements: · "All park improvement project proposals [by the Foundation] must be submitted to the City of Shorewood Park Commission, which shall review proposals and submit recommendations to the Shorewood City Council, which must approve such proposals before the project can be implemented." The Foundation's purpose is to supplement the City's park system financially through private donations. Overlap?: The Commission and the Foundation have complementary interests in financing and improving Shorewood's park system. The Commission can develop plans and identify fi.JIlding, and the Foundation can assist in financing and suggesting improvements. Communication betvx~en the two bodies to align priorities, and to identify what can be accomplished practically, would a~ar to further the progress of each in the areas of their respective responsibility. '. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 F~X (952) 474-0128 . www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 8, 2004 . FROM: Mayor and Council Members Craig W. Dawson, City ~dministrator/Cletk ~ Planning Commission Appointments TO: RE: Recently, Commissioners Jim Pisula and Deborah Borkon resigned from the Planning COm111ission. Council may consider extending art appointment to one ofthe following candidates who interviewed earlier this year for the Planning Commission. . Kathe White, 27430 Pine Bend . Bruce A. Gniffke,5995 Ridge Road . Scott Williams, 5955 Country Club Road . David Meyer, 19675 Chartwell Hill ) . Both Planning Commission vacancies to be filled are for the term ending January 31, 2006. Council Action Should appointments be made at tonight's meeting, a motion to adopt a Resolutionmakiug Planning Commission appointments is in order. ~'lt. {) PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION MAKING PLANNING COMMISSION APPOINTMENTS WHEREAS, the City of Shorewood has advertised for Shorewood residents to apply to serve on the Planning Commission; and WHEREAS, the City Council did complete interviews and selection procedure for appointment to said Commission. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shorewood hereby makes the following appointments to the Planning Commission effective April 1, 2004, with the term expiration as indicated: Planning Commission: Member . Term 1. 2. January 31, 2006 January 31, 2006 Said appointments complete the seven member Planning Commission which consists ofthe following additional members: Member 3. Ann Packard 4. Jeff Bailey 5. Kevin Conley 6. Bob Gagne 7. Donna Woodruff Term January 31,2007 January 31,2007 January 31, 2007 January 31,2005 January 31, 2005 . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR j'. t CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 .www.cLshorewood.mn.us. cityhall@cLshorewood:mn.us MEMORANDUM TO: Planning Commission, Mayoqmd City Council . FROM: Brad Nielsen DATE: 25 March 2004 RE: Bosworth P.D.D. - Development Stage Plans FILE NO.: 405(03.36) At its 22 March meeting the City Council approved the concept stage plans for the plaIllled unit development (P.D.D.)proposed by Kelly Bosworth. Dr. Bosworth has now submitted development stage plans for his project (see Exhibits A-H, attached). FollowingJs a summary of how these plans conform to the concept stage plananq City Code: . 1. The site plan (Exhibit A) is consistent with the approved concept plan. It should be noted that parking has been proposed anticipating full use of the first building "as office space, even though Dr. Bosworth still expresses a desire to have indoor parking initially. TheJmal building plans must detail this parking area and demonstrate that no required parking will be lost in providing access to the garage spaces. For example, if 3-4 designated spaces are necessary to get in and out of the garage spaces, then the garage must accommodate at least 3-4 cars. The applicant objects to the parking recommendation for some of the day spa activities (see Exhibit H, #1). He feels that two spaces per station for hair and nails is excessive. Staff stands by its original recommendation. 2. Site grading has been shown for both lots. There remains a question as to how much of the northerly lot will be graded as part of the ,fust phase of the project. It would be wise to at least rough-grade the northerly lot now in order to minimize, 'disruption of the first site when the second site is developed, especially'since there ft ~J PRINTED ON RECYCLED PAPER #9.A. Memorandum Bosworth - Development Stage Plans 25 March 2004 3. . . is only one driveway to both sites. The grading plan should include grading limits, which should also be illustrated on a tree preservation plan. The applicant has submitted drainage calculations that ate being analyzed by the City Engineer. As mentioned in the concept stage review, the majority of site drainage will be conducted to two drainage pon,ds and ultimately directed south away from the surrounding residential properties. One issue raised by the Council was how roof drainage from the northerly building Will be handled. The applicant should indicate how drainage from roof gutters on the north side of the building will be brought to the south. The City Engineer should also comment on how this drainage relates to the site grading and retaining walls on the north side of the site. The plans should indicate how the westerly pond can be accessed for maintenance. '. ' 4. Although much of the, vegetation is considered somewhat "scrubby", its removal is going to be noticeable to adjoiiVng residents. Landscaping and screening for the first building is quite adequate (see Exhibit B), especially with the fence alo~g the south and west edge of the proposed pond and also the detached garage. The northerly building remains cause for concern. It is anticipated that at least half of the existing veg,etation in the 40-foot setback area will have to be removed for site work and construction. No la:qdscaping is shown for the areas to the west and north of the future building. The north side poses a land~caping challenge, since the future buildingwill shade it. The applicant's lahdscapearchitect should provide more detail on how this area will be treated. The landscape plans should also address irrigation. Additional detail'should be provided for the foundation' planting on the first building, 5. The applicant's proposed signage is addressed in ~xhibit H., There is no indication, however, as to where on the site plan the sign will be located. Ideally, this would be indicated on the landscape plan. To clarify the applicant's inquiry regarding the amount of signage, the total 31lowable area for the two sites is 72 square feet,forty of which can be used for one or two freestanding signs. It is not recommended that more than two wall signs be placed on the each of the buildings. The applicant should be aware that the ''tooth'' on the chimney on the south side of the building counts as signage. 6. The applicant would like the limit on daycare space to be increased to 5000 square feet instead of 4500. Again, in trying to equate this use with uses already allowed in theR-C district, staff stands by its original recommendation. 7. The applicant asks that park dedication and local sanitary sewer charges for the future building be paid at the time the second building is constructed. This can be incorporated into the development agreement. -2- . . Memorandum Bosworth - Development' Stage Plans 25 March 2004 8. The applicant proposes "shoebox" light fixtures which produce a downcast light. The final plans for the P. U.D. should include a photometric plan demonstrating that lighting will not exceed Shorewoodstandards. The plan should include provisions for timing the lights to go out after 9:15 P.M. and not to come on until 7:00 A.M. The plans should also indicate what, if any security lighting will be proposed. 9. The plans do not address trash receptacles or H.V.A.C.equipment. These items should be included on the final plans. There are enough issues raised herein to suggest a continuance of this item. As an alternative, the Planning Commission could recommend approval of the development stage plans, subject to these issues being addressed in the final plan. Ordinarily, the final plans only go back to the City Council. If the Planning Commission recommends approval at this time, it is reasonable to expect that the Commission would also like to review the final plans. . Cc: Craig Dawson Tim Keane Larry Brown Kelly Bosworth Mark Kalstis -3- PROPOSED SITE PLAN & CERTIFICATE OF SURVEY FOR KELL Y BOSWORTH IN LOTS 16 & 18, LINDEN PARK HENNEPIN COUNTY, MINNESOTA 1Q . ..... / I 208. 17 . \ \ \ " \ \\ a :g" \t'l \ \ ,,~ - - ( / f I / / . I /tU'/ /: / _~..,!I- =_.,L.!..-..L /i --" ' 21....;4- S 89-02' Ql):::::;_-----_/~:79 - L_\l,..---~::.:-~------:;~ -- - ,..__---.J , // 16 // / I // I // I // r--------------, 117 \ I ' \ - -- .387 ~jm &'31 !i E-o..;J 2Jt!; ~ J~ :l.f~ ~..;Jc5O> ~.rJ ~.I; c::>! z ~~! MAR 2 2004 r- u W J o 0::: ll.. LEGAL DESCRIPTION Of PREMISES: Parcel 1. The South 130 feet of the North 295 feet of Lots 16 and la as rreasured at right angles to the North line of said Lot la. Linden Park, Hennepin County. Minnesota. according to the recorded plat thereof. Parcel 2. The North 165 feet of Lot la. Linden Park, Hennepin County, Minnesota, according to the recorded p I at thereof. 0: denotes iron marker ):::{: denotes proposed fight --810--: denotes existing contour line. fran city maps -mm---: denotes proposed contour line Bearings shown are based upon an assumed datum. This survey Intends to show the boundaries of the above described property, the location of an existing building. and the propsoed location of a proposed addition and proposed parkin9 lot thereon. It does not purport to show any other Irrprovements or encroachments. NOTE: EXISTING PARKING - 21+- STALLS PROPOSED PARKING . 95+- STALLS EXISTING BLOG-ll.094+- S.F. x 90",,"9985: 9985/200=50 SPACES REQUREO PROPOSED BLDG-l0.000+- S.F. x 90"-9000: 9000/200-45 SPACES REQUIRED 95 NOTE: USE EXISTING UTiliTIES FOR THE EXISTING BUiLDING AND ADDITION Exhibit A PROPOSED SITE PLAN 19 MAR 2 2004 N 139'02'00" e 298.11 ( I I ...~ '. ... "-....... ,.,...JL.,." .....- z.':'~~r""'-" --.::::--.. . :; tt..:.,~' "'-~' I ,. I . -~..\~. . & -;-.;)t; > ~_:-\'I4tc.ft:(;~i: - ~ :'.~ . ~I ~\; \ \ \, \ \ ~.~... ~_.J -- PLANT WST Kev Owmtitv Deciduous Tret!S GS GS GS GS LL RB Evemrecn Trees WP BK BK 1bml!l VS ON OL 11 cw lD 40 OmamentaJ Grasses FR MlIIstl GRAPHIC SCALE .. I '" 1 ( IN I'EllI' I 1 \1\0" . 2Q fL Botanicnl .I!. Common Name Mer saccharum 'areca MounlDia' G..... M....... Supt Maple Aller Nbnam 'NlII1h_d' ....nhwood Illld Maple Fllll<inus ponlISylvlI1ica 'M_n', Seedless' Manhall', Seedl... G..... A5Il Quercus bie.1or Swamp White Oak TUiu cordata 'Orccaspin:" !.i.toleat'Lirnl.. Becula nigra River BiRlb Pinus strobes While Pine Pi....ZIaul:a BIBOk Kills SpNOe Picca a1u:a Black Kills SpNCO SpiracI vanhounei 'R.auaissaacc" Rcaaissancc Spiroa Ph)'lOClUlJUl opulifalhu 'NnnlJl" DwarfNinebork Syrinp _eri 'PaIibin' Dwarf 1(0.... Lillo HlU1IllIIlelis virginWna Cotnmon Wile!lhazel Comus scricca '.santi' ....ti Dopood 16 Caiamapostis I ac.wiftora 'Karl FGa'IttI" KatI Foerster Feolher Reed Gnlu Kanlwood BIlIk Mulch -.. ---.' .: 6.~~~;1:'?!",~...__ ~------- -, '. . - ! 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"- - /' .-.- -~- I / i ~' ...., i '.... ,./ _// ,//--- . / ) I, ~'f~: I, / , t t t."" J 1.... 'N ~ ~ ~ t-- --4t- /' . '-'..., T" ~ ~ l.-~. } ~'l '--\ '" ,,,,,;:. .....-' f"\ I' \.. , fill' :.. . , -I .... o ~ o y~ !l Z J~ ...< , ~ ~ ~ 19BJ1 / ( / , ,...~ . PHASE II Parking Spaces Required = 45 Parking Spaces Provided = 40* t-+. PHASE 1 Parking Spaces Required = 50 Parking Spaces Provided = 55 19 *Five spaces will carry over from Phase I to Phase II All site grading will be completed with the Phase I construction, i I J H~ E f j t . . -l ~ '" .! 1 j 11 1 '$ j t · I S !n ~ j ~ ~ ~ 1 Notes: , " ~ SL ~ 11\ ~ SL , ]E "- ,s:::.. i ~t ~ ~ ~ ~~ 1" \ 0.:= \ ~~ ~ \ ~ ...: \ \Ss:::.. \. ~ \ 0 \ N \ ~ Revisions: '4""~-:--- ! I --~ " +.. v- ....--- -----.- --.1- 'c. ~--- 589'02'00" W _---....,..T.19 --1-- \ #~~~~_j;---- ____-..- -- ..,---r:;:----::i:.~, ::1... I_J r '. '. ._' ------ - i--. --:-.-..... _. . ..~..;,.. '; ," d.:j;U.. ~4';::~'" L. - +~~~ ,.,- ........' , ..~. ,"""l"'''I~ ,..... 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I I I : I I I i l ! I r -I L==================. ....l I I ~ -------------- ~~ I '~4' _.ffi'7T"~Fr.=F. m-:-'if- ~ 'iil-. 1'/ I ' III-'-!- -IIDI!- + jlCII~ tiC.. I --III- + -111--111- -I- ill--JI~ -1-111..,. 111- t '!Ir-,-HI- t .fll-III I 111-'- I "j ._~ 4!1'--U!: - JIJ..;,'-~ = r-:: I , ~'.1 ?o- I" I . "'l.>..J:o..... -"'L 1 .~~,.j . . ~'~.'::.=::: = "=..~:: = = ~ l1i' IF'Hif :y: =F;B' , III I. ~ ~iF++-il1 I lij +- + UI-+ +-lll I tH-1 ~I -I- ~'UI I ILl; .dill;, t: ~ !II , I I I I ,.1.,. I --r _oO--r- --L......= I ! .: :: ':. '. : ; ~.I . .'! '. ...t-- ~~ '_N~";'~ .....'......1.....c.. - OJ go: L...~..~-.~-::"~...:~:. r I I I I I 1 r~ I I I ;:...:,.'~~~. - - ._. .._.H. ._ ...A__....--,.,.. I I I I .1 ~~~"'\!o.. -E.u1i..} AT"lQ,'..s. ....:"""'. '. ~i. -\1..-. !!. .' .~'--- ..- - I i '---'--. t-!..~.: . .t., ....;..'QM.......L..JIr'..I...., c,....-;L.EO.><'''T;o:l<\ c:...."".T." 2.. 4__ ~.c..,~I~L.t~~ \~g~~~'T1i:..'r4.t::.t.c:::...l-:r.,.. :. ".'3" "-I__.~,...""'..,.,l.-,__........,e.~l!:O;.~.;,...-2;""':..:.-.z..,-_ .......~...............Ii...:....,.. .io."....u./'Ilo.....~.v......~ '~~~,,\UI1~""oOo":"__:.' . .' . '.. " t'\".' ..LQ"''''''', Q~"".".." ~~-;A\I"!:. E,..,.....y..s.('lil...'!'-<'1..\t. . Z:":Q';rr:S'+'~~1'-S'OI.rf\"..12;"""'''''''''':-1Ol-t~'':~.~Q'i~:' .J.$'",~'4oq. .. ., .... ,k' : ..~. ..,;z;..;,..............'" :Q,..P........""...oo~.e:.""'..T':lZ......~_.~...""f.~ 'lijEpP>l,"o:.... ...:t/:o, 1-'''.!!!A....~:~....,J.~. . . .. ",,,. '.:',", ~.~...I-'-- ~\#'r'" T:"''''''''''' '..........-s.Clo~,.'''(''&I -:r::-~-'~.:c:::.1FtiflClit.Gt7'~.. ".h't"'\L ~"""'''''''''\J,\' . ~ j .,--.--.-...!.-.. T I I I I 1 I 1-1. I I I. -. ~". ", . . .." " '~ ::"\ ;, . ".":.: .... '. ~. I '~.;,......~i< \: . . . ;'....: ~.~::'::. Exhibit F BUILDING ELEVATION - NORTH __i___ "I: "lI.I......J.....:r ...'~rj/,oJ&,7 '\':).;T..l.~o..... ~ ~lo"""~."'''<r';~...J'~,,:,,~ ~ ., ~I'Z. "'f\a.....'1 , \f~~"T' ~'~J....."o~., "'c........c ~....~.t. ,\ I \.. ..."l'.....~l".\I., 'I>j...~ ,."..... ~ . , /""'"',.. jI........-T ~"..l.,;...) { , ',J ",...---:- ..."\......I\,~.._"'C"" ~.....I'........, 'I , , , ' , I .,', I I _1 ~O~'T"..J.'~!o"ta ~~I..s....?T'O_'c. ....~. G'o.hC- .,.~. .cs..-r-~ <.............,n... t'..1& "12.c;,,.....,,,ti. ,..... "IZ."',.............) " .....!' ". . . ~ . ... . .--.......-..- -----..- -. . .. ".~\ '~!i ,I , 'J': ..- Exhibit G BUILDING ELEVATIONS - EAST AND WEST FRCM : TTG 03/21/2004 04:44 , 4013482 o FAX NO. :7634793200 PAGE 01 Mal"'. 22 2004 12:56PM Pi . . ruJ KELLY 8. BOSWORTH, .D.D.S Family Dentistry Sullivan Center 2.4000 Highway 7 ShonrNood. Minnesota 55331 Telephone: (952) 474""23 Match 19, 2.004 Mr. Bred Nielson and Shorewood City Council (Fax: 9S2-474-(128) As it relit" to the ~ we axe nesotiatinl for in this PU'O projcd. [ would like to darify !Dr you what we \lIIOUld like to see ccmsidered for final drafting oftbe deve.lDper's ~ as M generally ~ in agrcoanebt with the remainder of this proposed draft. 1) 1 would ask that siDc:e we are aRady considering limitin& the size aad tni.1r:: of" day spa entity as proposed in the draft development: agreement and with the pIIl'ametera ofusc it SUSi~sts as allowable. that the eoWlCil woukt CODSi.d.e:r not plraca any additioaal ~ l'Cl$'trictiom other than what is already CUJm'1tJy allowed for in our oommercial Cl mning (b. 1 w200). This additioaal proposed restriction we fi:el Limits 1be possible .~ of our total bui1diDgl even more: cmm our Ate plan 'With ~ _backs already &.8 doIW _ is abo a 'lDIC that admittedly is sinUJat to 'the already permitted use of dontal and mcc;l.iclal pro.t\$siom1 offiCIO space our city ot~ cmrcntly allows for. Sin<:e tho parkiDI requiremans wiUelready limit 1.bc si= permitted. the additional restriction for the 4-atious in que$tion as it telates to overa.1l .ize.. is :in our opinion U1lWar:ranted. 2) Unless of course the ~UDCil is willi.na to consider signase in excess oftbe 72 square feet. I unde:rstand tbal PR.OJEct .. a'Yllilable for U$O plus the 3 sqU8l'e reol ofidentifioation signagc I undetstaDd is Ilmlable for each mulu..teaant on the baildq (to. 100 sqUlftl feet?), we are proposiDi * '* of one -Set' moJ1Wl'lent sian of rous:blY 28 ,quare feet aDd one with rQughly 12 square met. AJ:1y r$mamiDg $q\1atC footage (i.e. ro~ 32 square fc:et) would be used on the buildings. It is ow ~ ~ will also bt allowable with lighted eapacit;y. The location of the word d<<l1ist.ry most probably would ~ on me Bur side of the buildjna on tlM level in the area iDdicated on dle exhibit. Any remaining space avaUable would be located iD similtat and appropriate locations 011 the But _ ofeitbet building facing Cub. 3) Hours ofUIIC a previo'ClSly discussed 7;00 am to 9:00 pm daily aDd with ~ use permitted otherwise. I understand tluIt this is also bBing proposed as an ~ to the eunont Q~ anyway. 4) As it Rlates to the daycare issue, UJ:I1ess this bccoua a permitted use within. Out city o~ tnYWBY and ODe that would not thm limit the ,= as we QU1ftOtIy are oonsiderift8. I would ask tbal4,500 sq\W'e fte't be ~d to 5.000 3quatc feet 50 that III least one fkKw could be rented out and not leave an odd size of 500 sqUllRJ teet left fO be marketed. 3 '.A~..04 Exhibit H APPliCANT'S REOUEST LETTER Dated 19 March 2004 . . 03/21/2004 04:44 . 4013482 o FAX NO. : 76'34793200 PAGE 132 ~lar. 22 2004 12:S7PM P2 rRClM : TTG Mr. 8tad Nielson & Sborewood City Council March 19,2004 Pap two S) Change the laJlguasc ~ conditional use to (sball appro'"o'lll) a CUP if,,", maet the SUIted criteria in the dev~lopment contr~. 6) ChaDge the t.nguage as discusged to effect the sewer and park ~ion fees oftbe 1W1h lot to occur when a building permit is issued. "~'Uy Bosworth U~ ~Jso fiw:d. 'CO~ Mark-Kulscth 9S2~466-4789 H-l. 03/21/2004 04:44 4013482 o (..H ~ ~ if d i~~ -=lr t! il;c 8 . ;~~ 6'1' I t~~ l~ rrt; ~I t.,). ~. ~t. ~p f. _ 1_ ~ TO LV' I~" . / i I i I S~!I~YK:>NOIS i iA ~ ;1 I :i ... ~i I :;1 i ': I . , I i I 21 ! I ' e ~ J:a! I I ~ ~=; i 8 ~.I ~ ~ !! 10 I ~ ; -~ .. . ... ..... 1 i - ? I ,~ :- i. ! PAGE 03 9~9tILS<:T9 "Vd u:ty to/GIttO II \~ i~ 'V I,. ~ t LQ "j j "t. G ....... \ <..,) "'" j) . ~ ~ ~ . 03/21/2004 04:44 b-H 4013482 o "..6... ""....,'u "".~I .l,~.....w.l1L"j'.lU\. . '-97.1~~' . . ..,._~__"- - __C-- ., ~5.~" ...-. ~ . . --... t t . . ~"T'Il ~ J .~ z n o ~ ...,., o ~ > --I r-n " ~UI. S" 1 ; . I --f -:-,.1 -t .d ---" w - PAGE 04 ~~ ~ \. ""t' l:..tf ..~\ \}I= .~ . . ~ t;: . i ~6( w " :II I ~ ~ ~ II hi' Ii Q N "'I P .... = r.. w . !i1 ~; /II: ~!i~~' I ~ IJ i .. I ' . 5i !!:! . . f l' c , Ii 0 j i.-I .~ .. . '~ ... . . . .:s:!~ 1. w - j '" n:J . w l' f. t ; ~ \ ^ J II< . J !.'! ) .. .. } - ~ '-- '-"; TOfl 9B 39l;1d SH':iJ.J...."lf=J,Ii~ r" o tIlfUI9T/Ct"...Q VV.J TT...r ............... . H S G8PEtBP PP:PB PBBG/tG/E0 ~ Aallea'oal.\ Concrete Lighting Poles r . I P(l)f~( d L \~'r\ 1 ri')(-\J~ . ~ Arms and luminaires shown not included '-- Centrecon Series "M" Medium Round Embedded Pole Mounting Height -19'8" - 45'5" Ameron Centrecon Series "M" prestressed concrete lighting pOles provide the light pattern required for shopping centers, parking lots, green belts or other areas requiring decorative and roadway lighting. Application can be post top, mast arm or side mounted. These strong, durable poles are available in various aggregates and finishes. --. Cement Color "'--- .-... ...-.._-~- ................. ...- .-.-..-. AggregatelFinish ! Grey i White . Buff . Green . .....__ --+....___ ___..~uu___.. ..._. _.. .U....__h._. Natural/Mold finish , #11' . #2" NaturallExpose-a---'T-it''-13 --~..- #213---"'#3-1-3-1 #4' 3 uu.__..m....__........h_.... . ..~.._...___.......__....___ .._j-..__u.......u Terr~:zo/Exposed #, 23 i ~1.?~.._.. .;1/323 ... #423 Sonora GOld~Exposed . ..._............_..!. #23~__~.:-.~.~~_3 I Ordering Information JJ. MER Embedded Pole Number MER-6 -_. -_.._"_.~_. MER-7 MER-7.5 MER-8 MER-8.5 MER-9 MER-10 MER-11 MER-12 MERX-'2 ~ MER-13 I MERX~13 j ---"- MER-13.9 ' Appearance Code M III E IV Length/ I Weight , ---.- 24'7"/710 ! -........ .. .,... 27'7"/850 4'7" .__._---~_.~ 29'6"/950 4'11" 3,'2"/1000 4'1'" 32'10"/1060 4'1'" 34'9"/' 200 5'3" 38'5"/1300 5'7" 42'8"/'980 6'8' 45' , 1"/2500 6'7" 45' 11"/2550 6'7" 49'2"/2700 I 6'5" 49'2"/2750 ! 6'5" . 52'6'i28~"-'--- Job: Bosworth Type: A Qty: 9 Ameron Pole Products - Everett MER-7.5-513 Embedded Depth 4'11" Brown Black #613 #623 R - 8.5 V Pole De~ignation Arm Designation - Select mounting height desired-this is usualiy dictated by the type of luminaire and degree at Illumination required. II - Select style and length of arm-this is dictated by light pattern required. III - Select pole which will give proper mounting height with type of arm selected. IV - Select footing requirements-anchor base or embedded style. V - Select shape of pole-round, octagonal, square. VI - Select finish from appearance codes. f/"' f;, .. . . Sally Keefe Memo To: Director Nielsen, City Staff, and Honorable Council From: Sally Keefe cc: [Click here and type name] Date: April 8, 2004 Re: April 6, 2004, Planning Commission Meeting As Council and Staff may be aware, the Planning Commission Agenda items this week were placed on the upcoming Council agenda. As a result of the lengthy meeting this week, it would be very difficult for me to complete the minutes prior to the delivery of the Council packets for Monday's meeting. Thus, I have created the SASS report. The SASS report stands for ~hort And ~weet ~ummary Report (and also for my maiden name-~ally Ann ~onnner'~ report). The SASS contains the nuts and bolts of what transpired at the Commission meeting as a way for Staff and Council to get a brief synopsis of the meeting to aid in making future decisions without having the benefit of minutes prior to the Council meeting. 'I purposely worked to remain true to the spirit of concerns shared by residents as it is important to what you do. I hope you will find it helpful, and I would appreciate any feedback on this report as a way to bring you the information you desire. Thanks in advance for the feedback. Sally Keefe The SASS (Short and Sweet Summary) Report on the Planning Commission Meeting of April 6, 2004 1. 7:00 P.M. PUBLIC HEARING - AMENDMENT OF CONDmONAL USE PERMIT FOR SPECIAL EVENTS - EXCELSIOR FIRE DISTRICT Applicant: Excelsior Fire District Relief Association Location: 24100 Smithtown Road . Brad explained the EFD Relief Association wished to hold the annual firefighters dance at the new West Side facility, thus necessitating an amendment to the current CUP. Reps of the EFD had met with Staff to discuss various issues of concern. While Staff considered the issues of parking, traffic, and noise to be the biggest concerns, EFD reps. had planned for the areas of parking, security, noise, and alcohol, outlined in a letter dated Feb. 26, 2004 to the City. Parking at the facility would be on a limited basis only, with the people attending the dance being shuttled in from off site locations. City Hall and the Southshore Ctr. were proposed parking and shuttle locations as well as some other nearby churches. Security would be provided by the EFD firefighters and SLMPD. Noise would be handled according to Shorewood City ordinances. The live band was slated for inside the facility, with other event tents, such as food and beer, outside. 3.2 beer permits were being applied for, with EFD and SLMPD alcohol awareness training for personnel selling and verifying age of those purchasing the beer. Brad noted the event was slated for the 3rd Friday of July from 5pm to 12 (midnight). Dana George and Joe Lugoski were in attendance and spoke on these topics. Dana noted parking for firefighters personal vehicles would be on the Public Works lot, with emergency vehicles in the Public works drive. A crossing guard and officers would be posted at 19 and a safety crossing. No parking of any kind would be allowed on Shorewood Lane and Echo Road. He also stated the live band was willing to work with necessary noise restrictions as well. Residents were in attendance. Following is a list of residents and concerns. Steve Priest, Swd Lane resident. Concerned about traffic and parking-liked the idea of the dance just not sure about in his backyard, thought he could put up with it for one night, and looked at it as a dynamic event that could be reviewed annually for improvement should any problem arise. . Eric Rousar(son) and Ron Rousar (dad), Swd Lane residents, concerned about trash pickup after event and trash currently located on east side of Swd Lane blown into drainage swale and down toward creek from construction offacility. Happy facility was built, concerned for frequency of this event, and glad to have Open House opportunity. Dad said liked facility as it was good neighbor, also concerned for trash and ongoing maintenance and cleanup of swale area. Facility turned out to be good neighbors Dad said. Dorothy Tisdale, Tonka Bay resident. No noise and wants it held in building. Concerned for parking, doesn't want shuttle of people, concerned for people parking in nearby neighborhoods and walking to the event. Also into record, anonymous letter opposed, and letter from Dvoraks, Echo road residents, in support. Action of Commission was to Direct Staff to Prep a draft Resolution Setting Forth Conditions for the amendment to the CUP including pedestrian access, annual renewal and cleanup and noise issues. Motion 6/0. The SASS (Short and Sweet Summary) Report on the Planning Commission Meeting of April 6, 2004 2. 7:15 P.M. PUBLIC HEARING -SETBACK VARIANCE Applicant: Robert and Lindy Hensley Location: 28110 Woodside Road Hensley's want to build a room addition and patio on the rear of existing home. House is nonconforming, built in 1910 next to Woodside Road. Have a flag lot to lake. Brad said no way to add on without variance. Precedent set in past city actions for granting variances like this one. Staff wanted Hensleys to prep a landscape plan with evergreen trees between the northeast comer of the addition and northeast comer oflot as visible for people driving on Woodside. Mr. Hensley spoke, noted support of neighborhood for the change. Two neighbor's letters into record, from Ralph Robinson, and Leavenworth's, in support as well. Commission had no issues. Motion passed with staffrecs. 6/0. 3. DEVELOPMENT STAGE PLANS - BOSWORTH P.U.D. Applicant: Dr. Kelly Bosworth Location: 6120 and 6140 Lake Linden Drive . Brad will cover in detail the issues remaining at the Development stage. Dr. Bosworth was concerned for limits to parking being requested as well as wanted 5000 square feet for day care versus the 4500 square feet Staff suggested. After a great deal of discussion, he explained it was because he believed both these issues would limit his opportunities for attracting tenants. More specifically, with the parking, he believed it would limit the potential size of the space that could be leased and he wanted as much office space for lease as possible. He also talked about the potential signage and noted the trash enclosure would be wooden or brick and would be in the southwest portion of the parking lot. Mark Kaltsas, Dr. Bosworth's consultant in attendance spoke to each item in Staff memo in detail. He noted it would be difficult to work with landscaping on north side of building. . The Commission was comfortable with Staff recs. Regarding finishing the landscaping on the west side of parking lot during this first phase of the project, and Brad wanted the comers of the building and construction limits staked on the site for the second phase at this time as well. Action of Commission was a motion to Recommend Approval of Deve. Stage Plans, subject to all Staff recs. with additional landscaping on the west side of parking lot and the final plans be brought back to PC prior to Council review. Motion passed 7/0. 4. 7:45 P.M. PUBUC HEARING - SETBACK VARIANCE Applicant: James and Katherine Sedesky Location: 21040 Ivy Lane Sedesky's applied for setback variance to build a deck on the rear of his home, which abuts the fire lane denoted as Glen Grove Path. Brad noted ample precedent for granting in similar situations throughout the City and noted it was perhaps time to amend the ordinance and cases in future could be handled by CUP instead of variance. He also noted this fire lane was used mostly as a drainage way. Staffrecs. included maintenance of the current vegetation be a condition of the variance and that the applicant's existing utility shed located to the west of the fire lane be removed from the fire lane and relocated onto his property. - The SASS (Short and Sweet Summary) Report on the Planning Commission Meeting of April 6, 2004 Applicant present and thought the City should demarcate the path to the lake for residential use on the fire lane. They had no problem with it becoming a "trail" to lake, but just wished it to be kept separate from their own property. No other residents spoke to this case. Action of Commission included a motion to recommend approval of the variance, subject to staff recs. Commission also directed Staff to refer the applicant's suggestion of "trail" to lake to Park Commission for process, and to place the discussion regarding reducing side yard setbacks on property abutting fire lanes as ordinance amendment on next Study Session agenda. Motion passed 7/0. 5. MINOR SUBDIVISION Applicant: Daniel Heiland Location: 21175 Minnetonka Boulevard . Brad noted this item approved 3 years ago and applicant did not record division and approval had expired so he was back again to make same request. In 1999 drainage was most complex issue and the applicant and City Engineer came to resolution to construct an outflow pipe that would provide positive drainage for a low area in the property. No wetland technically exists on the applicant's property; however, Staffs original recs. still remained. Mr. Heiland spoke and noted he wanted this item completed. Staff clarified the wetland on the property could not be filled as part of this approval. Staff also noted an increase to san. sewer access charges from previous app. Action of Commission included rec. to approve, subject to Staffrecs. and conditions set forth in Staff memo. dated Dec. 3, 1999. Motion passed 7/0. 6. REVIEW SUBDIVISION/COMBINATION (Referred by City Council at March 22, 2004 meeting) Applicant: D.R. Verdoorn (Rep. by Sharratt Design & Co.) Location: 28210 and 28220 Woodside Road . Brad reviewed history of case, including letter Council saw at last meeting from Bruce Malkerson, applicant's attorney outlining intentions of applicant. Lissa Tenuda of Sharrat Design present, for questions. As a final gesture of respect to Commissioner Pisula, Commissioner Borkon withdrew her motion to allow Mr. Pisula to Recommend Approval of Subdivision, subject to Staff Recs. in this case. Motion passed 7/0. Councilmember Turgeon presented plaque of appreciation to Mr. Pisula, who in his normal graceful manner made a number of parting bequests to the Commission and then thanked the City for the plaque and noted he had enjoyed his time served as part of the Commission. This concludes the SASS report for the April 6, 2004, Planning Commission Meeting. SAK ... .. CITY OF SHOREWOOD PARK COMMISSION WORK SESSION MEETING TUESDAY, MARCH 30,2004 5755 COUNTRY CLUB ROAD CITY HALL 7:00 P.M. MINUTES DRAfT 1. CONVENE PARK COMMISSION WORK SESSION MEETING Chair Arnst convened the meeting at 7:08 P.M. A. Present: Roll Call Chair Arnst; Commissioners Callies, Davis, Meyer, and Young; City Engineer Brown; and Technician Bailey Absent: Commissioners Gilbertson and Famiok B. Review Agenda 2. DISCUSSION OF PARK ACTIVITY MAPPING . Brown presented two sets of Maps, Set A and Set B, to the Commission and explained the rationale behind each. Set A evaluated the entities found in each park and categorized them into four areas, including Active Recreational Area, Low Use Recreational Area, Open Space, and Parking Space. Set B identified zoning districts, similar to those used by the Planning Department. Brown questioned the Commission whether they felt Shorewood parks are large enough to warrant districts. Meyer believed districts did a better job of providing a realistic outlook of where things are and the unusable space associated with the entities. Brown noted that the upside to identifying districts might be the fact that open space is not misrepresented as available unused space, for instance the unusable strips of 'open space' between usable recreation. On the down side, Brown indicated that districts may misrepresent total open space, thus allowing, theoretically, for an increase in active space. . Chair Arnst asked what alternatives the Commission might consider. Brown pointed out that the plat maps would allow the Commission the ability to set up regulations restricting increases in active use space to levels higher than currently exists today. Chair Arnst stated that districts would allow for overall realignment to maintain active sports footprints at a certain percentage; whereas something must go if more is to be added. Davis maintained that the value of the open space would be an integral part of the equation, since a wetland or natural habitat would be far more valuable than a grungy unused parcel. She felt that Set B seemed to be more restrictive. Callies recommended that additional subcategories of open space would need to be defined in greater detail. She indicated that, for the smaller parks, the activity maps are helpful; whereas, the district map may be more applicable to larger parks, like Freeman. Brown questioned whether the level of use may change the classification, for instance, while Badger tennis courts are well used, it is not intensive but rather low use or impact. Bailey suggested that high use and low use activities refer to the seasonal activity of a park entity. it 1ft- PARK COMMISSION WORK SESSION MEETING MINUTES TUESDAY, MARCH 30, 2004 PAGE 2 OF7 Chair Arnst agreed that the level of use shall be based on the in-season level of use. Meyer questioned why the level of use was pertinent and what specifically the City wished to regulate. Chair Arnst pointed out that, what brought the Commission to this discussion, was the increased demand to add to the number of fields, bleachers, etc. She stated that the City would prefer to have the basis in place to formulate a decision prior to being confronted with the requests. Chair Arnst added that, by modeling the land use zoning regulations and terminology, park space or growth can be monitored. Brown stated that, based on the two sets of maps, the Commission has two methods for evaluating requests, regulation based on a certain percentage of open space or a distinction between high use and low intensity use considered on a park by park basis. . Chair Arnst pointed out that the impacts are different between the request for a soccer field, which is a high use amenity, versus the request for a low use amenity such as horseshoes. By breaking down the open space terminology to defme natural habitat, corridors, usable open land, etc., the Commission will be better able to evaluate requests. Davis suggested the terms high impact and low impact replace the terms high use and low use. Brown agreed that there is a further need for clarification of open space. He asked whether the Commission felt the use of districts was warranted. Meyer noted that the maps must include vegetation so that percentages can be defined. Davis stated that she disagreed with the district maps identifying the corridor, or collateral space, between activities and fields as open space. . Since the Commission had already gone to great lengths within the master plan to identify park maps, Young questioned the need to create maps of unnecessary superstructure. Chair Arnst indicated that she believed the district maps took away some of the Commission's flexibility, and would prefer to identify activity or impact percentages. Brown concurred, stating that he felt the public, and sports associations, would be more amenable to percentages versus restrictive districts. He stated that, technically, the space between fields in the Commission's assessment should not be included as open space. Chair Arnst urged staff to keep the language consistent with zoning terms, such as buffer zones, peripheral zones, etc. Other than defining high impact and low impact uses, Brown asked the Commission what other concerns they had with regard to regulating parks, for example lighting, open space, parking, etc. While parking at Freeman park had been addressed, Brown pointed out that the City does not wish to design parking for peak rush hour use overall. Chair Arnst suggested a formula be created, similar to that of the zoning department, which could be applied to park parking issues. She used the example of Cub Foods, when they built the facility; Cub was required to determine the number of spaces necessary to accommodate them. Arnst questioned whether the same formula could be applied when planning for the construction of an additional field and determining whether the parking accommodates it. - PARK COMMISSION WORK SESSION MEETING MINUTES TUESDAY, MARCH 30, 2004 PAGE 3 OF7 Brown pointed to page seven of the staff memo, which suggested that any proposed expansion of existing park facilities, be accompanied by a parking study to determine if the existing facilities can handle the demand. In addition, Brown asked the Commission its position on expanded concession operations. Chair Arnst noted that, at one point, Cathcart Park had shown concessions as part of its master plan, which has since been removed. Brown questioned whether the Commission could accept temporary concession operations at, for instance, the Skate Park. He asked them to consider permanent versus temporary concessions at community parks, or others. Meyer agreed that concessions were better suited for community parks; however, she would not object to temporary concessions at any of the parks. . Young stated that he would prefer to study the request for concessions on a case by case basis versus laying out blanket restrictions. Brown noted that it can be more beneficial to have the rules laid out ahead of time rather than appear to be making the rules up as we go. Although the number of requests has declined in recent years, Chair Arnst stated that it would be nice to have a basis to formulate decisions. . Brown: asked the Commissions opinion on lighting in parks. He pointed out that glare seems to be the only part of the lighting Ordinance that applies and since making this observation, he has asked Planning Director Nielsen to revise the Ordinance. Brown indicated that there is pressure for lighting at Freeman Park, and in fact, he stated that he would not be surprised if this request did not come before the Commission in the future. He asked whether the Commission wished to regulate lighting on a case by case basis. Chair Arnst stated that she felt lighting was unnecessary in neighborhood parks; however, at community parks, such as Freeman, evaluation of additional traffic and neighborhood impacts needs to be determined. Young stated that even with the installation of lighting, a time limit of 10 PM is set by Code. Meyer stated that she would support lit fields at Freeman, but would need to hear from the neighbors. Callies stated that, it seemed to her, that lighting is an issue that has probably been studied quite a bit in other communities as well. She recommended the City contact other communities to learn how they addressed these issues. Brown indicated that he would research this further and contact the Mn. Recreation and Park Association. He asked for additional comment on fencing. Chair Arnst stated that she regretted allowing the batting cages, nets, and poles to be constructed near the little league fields, since they are so aesthetically displeasing. - PARK COMMISSION WORK SESSION MEETING MINUTES TUESDAY, MARCH 30,2004 PAGE 4 OF7 Brown pointed out that this was one of those cases in which the Commission was faced with a request and forced to act on it. He asked how the Commission would react to such a request for field 5 at the north side of Freeman. Chair Arnst stated that the Commission has encouraged the sports organizations to share facilities. Young stated that they could consider the impacts the added batting cage might have on parking. While the Commission could say it detracts from the park, Callies stated that the Commission has the opportunity to define and provide the organizations with direction. Young stated that, if the sports groups could demonstrate a need for it, he would sacrifice the aesthetics in order to maximize their use and not force them to go elsewhere. . Chair Arnst suggested the number of cages be limited, or at least moved to the side. Brown indicated that the Commission could place limitations or restrictions on the use, such as a batting cage per four fields if space permits to the side. Meyer stated that she would be interested to see what other cities have allowed with regard to batting cages, since the public can visit batting cages, similar to driving ranges, for a fee. She added that she would prefer bleachers to batting cages for the public to use. Davis agreed that bleachers were warranted. She pointed out that the City could apply standards to the bleachers, just as they'd discussed for batting cages, by requiring proposed bleachers to meet a certain standard and look. Chair Arnst felt bleachers were an unattractive addition and required ongoing maintenance. . Brown agreed that the City could research and select a few bleacher designs as standards. The Commission concurred. With regard to Auxiliary Structures and Warming Houses, Chair Arnst explained that in the past the sports organizations have installed 'little brown barns' without permits. Although code allows IOXI2' structures without a permit to be put up for storage purposes, Brown stated that the question is whether the Commission would prefer to place restrictions on storage space on City property by permit only. While Brown recognized the need for seasonal storage space for certain activities, he questioned the legitimacy of year round storage. Chair Arnst stated that she wished to avoid any more of these situations, like the 'knox boxes' chained to the fences year round. She maintained that these items need to be removed at season end and should be applied for via a seasonal permit process. She noted that she typically sees one box at Cathcart and 2-3 more at Freeman each year. Brown questioned the Commissions position regarding the potential for kiosks in the parks. Davis felt kiosks could merely provide vandals with another venue. . . PARK COMMISSION WORK SESSION MEETING MINUTES TUESDAY, MARCH 30,2004 PAGE S OF7 While Little League has a kiosk outside its concession stand, Chair Arnst stated that she would prefer the kiosks be enclosed Plexiglas cases mounted to the building. She asked Brown what the next steps might be. Brown stated that he had enough direction to do some research and report back. He continued, noting that staff could update the maps, keeping area tables, removing district designations, and adding tree lines and vegetation to the maps. At a future work session, he pointed out that the Commission should consider other things worth regulating and breaking down the definitions of open space, as well as, other terms. 3. REVIEW MASTER PLAN . Consider Plans to Mitigate Various Park Deficiencies As part of the Master Plan review process, Chair Arnst reviewed the park deficiencies for each park with the Commission in order to add any items to the 2004 to-do list. Brown stated that the budget is roughly $50,000, although approximately $8,000 is designated for new Skate Park equipment. Beginning with Cathcart, Chair Arnst noted that the Commission will need to make contact with the senior population in order to ascertain what, or if, they'd like to see specific facilities at this, or Shorewood's other parks. She pointed out that the public works staff acknowledged that the tennis courts are not heavily used. Young asked staff to determine what maintenance costs were associated with this park and its tennis courts. He suggested that, if the courts were usable and not too costly to upkeep that they remain. Brown suggested that, unless the goal is to clear green space or until use of the space for an alternate purpose is necessary, it would suffice to leave the courts alone for the time being, since seniors do use them from time to time. Chair Arnst recommended that when the time comes for resurfacing, reconsideration of the courts should occur. Brown noted that the City is behind in its resurfacing efforts of City tennis courts. He noted that it doesn't cost the City a great deal and doesn't constitute a burden from a cost standpoint. Chair Arnst pointed out that although parking is limited; she believed that Little League had a parking agreement with Minnewashta Church. Chair Arnst noted that two other items under the consideration for change heading had been addressed. With regard to Badger Park, Chair Arnst stated that once again the seniors need to be consulted. She pointed out that she would like to see further cooperation with the senior center. In addition, Chair Arnst noted that the parking conflicts between football, the City Hall, and Senior Center are being addressed by the park coordinator service. The Silverwood Park boundaries were marked as mentioned in the master plan list for consideration. In addition, Brown stated that the tennis courts would also be resurfaced. Chair Arnst inquired as to the status of a warming house. PARK COMMISSION WORK SESSION MEETING MINUTES TUESDAY, MARCH 30, 2004 PAGE 6 OF7 Brown stated that, in his opinion, the need for the warming house has subsided, since he has not seen a great deal of activity on the pond anymore. Chair Arnst pointed out that the tennis courts at Manor Park are also under consideration. With regard to volleyball, Chair Arnst stated that there is no cost associated with the volleyball courts and are simply available for neighborhood use. Although the Skate Park will be updated with a piece of new equipment and reconfiguration, Chair Arnst asked about the fencing. Brown stated that costs have delayed the fencing; however, he hasn't seen a real need for the fencing as first thought. He indicated that the signage and rules have been posted. Brown pointed out that the cost for well water would have been about $20,000, with the new Carmichael development, the City may have a new opportunity to provide water at the Skate Park. . Chair Arnst stated that many of the issues at Freeman have been addressed, including the parking and scheduling. She noted that the perimeter trail will be paved this year as well. 4. MUSIC IN THE PARK . Review Committee Update Chair Arnst reported that the committee has been evaluating music. Davis suggested a piece be submitted to the Sun Sailor and Newsletter inviting bands apply for the series and asking that CD's be submitted. Brown reported that the City Council approved the events and private sponsorship of them; however, would like to see the final costs. 5. DISCUSSION OF CONCESSION OPPORTUNITIES . Chair Arnst suggested that staff offer the operations of the concessions to the fire fighters and Police departments as a means of fundraising for tasor guns and other items. She felt this could be viewed as promoting community relations. She asked if staff had received any interest from their request for proposals. Brown stated that he will be meeting with an individual who has expressed an interest in the concession operations. 6. OTHER BUSINESS Chair Arnst reported that she had been approached by an 11 year old skateboarder and his boy scout troop to present their suggestions for new equipment and reconfiguration of the Skate Park to be given at the next Park Commission meeting. In addition, Chair Arnst stated that she received a call from little league who had put in a bid for astro turf from the Metrodome and got it, and hoped to install it in their batting cages. While they go through the approval process, they asked if the Commission would allow them to store the piece at Freeman. Chair Arnst stated that she had denied the request to store the piece and encouraged the Commission to take a look at the smaller piece they had installed last year in one of the batting cages. . . PARK COMMISSION WORK SESSION MEETING MINUTES TUESDAY, MARCH 30, 2004 PAGE 7 OF7 Young asked whether the sports organizations understood that the Commission does not appreciate modifications to the fields and facilities without prior approval. Brown stated that the astro turf could fall within the conditional use permit process. In the meantime, he indicated that he would touch base with Chanhassen to find out whether they are familiar with this request. Callies reported that this evening would be her last night with the Park Commission, since her other City had changed meeting nights which would not allow her to continue to attend the Shorewood meetings. Brown reported that City Attorney Keane was also in the process of switching firms. 7. ADJOURNMENT The Commission adjourned the Work Session Meeting at 9:23 P.M. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM TO: . DATE: Mayor and City Council Craig Dawson, City Administrator LaiTy Brown, Director of Public Works ~ April 7, 2004 . FROM: RE: Resolution Accepting Plans Specifications and Estimate and Authorizing Advertisement for Bids for Bituminous Sealcoating of Streets for the Year 2004. Each year the City of Shorewood encumbers $55,000 of the operating budget for the sealcoating of roadways within the City. Year 2004 is no exception. Attachment 1 is a map of the roadways to be sealcoated this year. The Cities of Shorewood, Greenwood and Tonka Bay are letting a joint sealcoating project. This will allow the cities to take advantage of economies of scale. . The total budgeted amountis comprised of two a major components. The first component is the purchase of the seal coat rock. The City has already contracted and taken possession of the sealcoat rock for Shorewood. This amounts to $ 15,022.26. The remainder of the total budgeted amount is the portion for sweeping of roadways, furnishing and application of bituminous oil on the roadways, and the placement of owner furnished sealcoat rock. This component is the piece that has yet to be advertisedandpublic1y bid. Therefore the attached. resolution approves the plans and specifications for such services and authorizes the advertisement for bids. If approved, the bid opening for this project is scheduled for 10:00 a.m., on May 19,2004. Recommendation Staff is recommending that the attached resolution be adopted that approves the plans specifications and estimate for the Bituminous Sealcoating of Streets for the Year 2004, and authorizes advertisement for bids. $I3~ ft \..1 PRINTED ON RECYCLED PAPER " '\0 '" ~IM,: .,.. . ~ ;: ... ii u ~ - """ .iI 2004 LOCATION MAP ... .._ In ICI va BITlMINOUS SEALCDAT PROJECT AREA .. or STREETS .UlI - CITY OF" SHDREIJOOD __." 1ft ... CITY or CITY PROJECT NO. 04-04 me 0./12/11 SHORE....OOD -... ... ... ~ VI ~ < ~ N CITIES OF SHOREWOOD,TONKA BAY AND GEEENWOOD MINNESOTA . SPECIFICATIONS FOR BITUMINOUS SEAL COATING OF STREETS 2004 APRIL 12, 2004 . Prepared By: City of Shorewood Departments of Engineering & Public Works 24200 Smithtown Road & 5755 Country Club Road Shorewood, MN 55331 952.474.3236 CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING SPECIFICATIONS AND ESTIMATE AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR BITUMINOUS SEAL COATING OF STREETS WHEREAS, the City of Shorewood designates $55,000 for seal coating each year; and WHEREAS, the Director of Public Works has identified streets within the City that need bituminous seal coating; and WHEREAS, the Director of Public Works has prepared Specifications and Estimate dated April 12th, 2004 for a joint 'project within the Cities of Shorewood, Tonka Bay, and Greenwood for the Bituminous Seal Coating of Streets. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: . 1. The Specifications and Estimate were prepared by the Director of Public Works for such improvement. Said Specifications and Estimate are hereby approved and shall be filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the Official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 2 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:00 a.m. (CST), on May 19, 2004, in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR , . . ADVERTISEMENT FORBIDS Bituminous Seal Coating of Streets 2004 For the Cities of Shorewood, Tonka Bay, and Greenwood Minnesota NOTICE IS HEREBY GIVEN that sealed proposals will be received at the City Clerk's Office in the City of Shorewood, Hennepin County, Minnesota at the Shorewood City Hall, 5755 Country Club Road, Shorewood, Minnesota 55331, until 10:00 a.m. on the 19th day of May, 2004 and will be publicly opened at said time and place by two or more designated officers or agents of the City of Shorewood, Tonka Bay, and Greenwood. Said proposal to be for the furnishing of all labor and materials for the construction complete in place of the following: 37,335 Gallons / Furnish and Apply Bituminous CRS-2 Seal Coat Material Lump Sum / Traffic Control 1,919 Tons / Install Owner Furnished FA-2 Seal Coat Aggregate Proposals arriving after the designated time will be returned unopened. The bids must be submitted on the proposal form provided in accordance with the contract documents, plans and specifications as prepared by the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331, which are on file with the City Clerk of the City of Shorewood. Copies of Proposal Form Specifications for use by contractors submitting a bid may be obtained from City Hall, City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331, upon a deposit (non-refundable) ofTen Dollars and No Cents ($10.00) per set. No bids will be considered unless sealed and endorsed upon the outside wrapper, "BID FOR BITUMINOUS SEALCOATING OF STREETS 2004" and filed with the City Clerk of the City of Shorewood and accompanied by a cashier's check, bid bond or certified check, payable to the City of Shorewood for five percent (5.0%) of the amount bid to be forfeited as liquidated damages in the event the bid is accepted and the bidder should fail to enter promptly into a written contract and furnish the required bonds. The Cities of Shorewood, Tonka Bay, and Greenwood reserve the right to reject any and all bids. No bids may be withdrawn for a period of thirty (30) days from the date of opening the bids. Date: April 12, 2004 BY: ORDER OF THE CITY COUNCIL PUBLISHED IN: April 23, 2004 & April 30, 2004 April 22, 2004 & April 29, 2004 The "Construction Bulletin" The "Sun Sailor" . 11 CITIES OF SHOREWOOD, TONKA BAY AND GREENWOOD MINNESOTA .. . SPECIFICATIONS FOR BITUMINOUS SEAL COATING OF STREETS . YEAR 2004 APRIL 12,2004 .. ~ ... 0. "' u v> \oJ Cl \oJ \oJ J: \~ Z ~ 0. " .... N ..... ~~ ..:~ """ 1l1lV i1 2004 LOCATION MAP ... IC8 w. BITUMIN[]US SEALC[]AT PROJECT AREA .... 04-04 or STREETS CITY OF SHORE\VDDD 11I:-.....'" ... CITY or CITY PROJECT NO. 04-04 ... 0'/12/04 SHORE'JOOD . CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING SPECIFICATIONS AND ESTIMATE AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR BITUMINOUS SEAL COATING OF STREETS WHEREAS, the City of Shorewood designates $55,000 for seal coating each year; and WHEREAS, the Director of Public Works has identified streets within the City that need biTIDrnWaous seal coating; and WHEREAS, the Director of Public W or1es has prepared Specifications and Estimate dated April 12th, 2004 for a joint project within the Cities of Shore wood, Tonka Bay, and Greenwood for the Bituminous Seal Coating of Streets. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. The Specifications and Estimate were prepared by the Director of Public Works . for such improvement. Said Specifications and Estimate are hereby approved and shall be filed with the City Clerk. . 2. The City Clerk shall prepare and cause to be inserted in the Official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 2 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:00 a.m. (CST), on May 19, 2004, in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR -. .. . . ADVERTISEMENT FOR BIDS Bituminous Seal Coating of Streets 2004 For the Cities of Shorewood, Tonka Bay, and Greenwood Minnesota NOTICE IS HEREBY GIVEN that sealed proposals will be received at the City Clerk's Office in the City of Shorewood, Hennepin County, Minnesota at the Shorewood City Hall, 5755 Country Club Road, Shorewood, Minnesota 55331, until 10:00 a.m. on the 19th day of May, 2004 and will be publicly opened at said time and place by two or more designated officers or agents of the City of Shorewood, Tonka Bay, and Greenwood. Said proposal to be for the furnishing of all labor and materials for the construction complete in place of the following: 37,335 Gallons / Furnish and Apply Bituminous CRS-2 Seal Coat Material Lump Sum / Traffic Control 1,919 Tons / Install Owner Furnished FA-2 Seal Coat Aggregate Proposals arriving after the designated time will be returned unopened. The bids must be submitted on the proposal form provided in accordance with the contract documents, plans and specifications as prepared by the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331, which are on file with the City Clerk of the City of Shore wood. Copies of Proposal Form Specifications for use by contractors submitting a bid may be obtained from City Hall, City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331, upon a deposit (non-refundable) ofTen Dollars and No Cents ($10.00) per set. No bids will be considered unless sealed and endorsed upon the outside wrapper, "BID FOR BITUMINOUS SEALCOATING OF STREETS 2004" and filed with the City Clerk of the City of Shorewood and accompanied by a cashier's check, bid bond or certified check, payable to the City of Shorewood for five percent (5.0%) of the amount bid to be forfeited as liquidated damages in the event the bid is accepted and the bidder should fail to enter promptly into a written contract and furnish the required bonds. The Cities of Shorewood, Tonka Bay, and Greenwood reserve the right to reject any and all bids. No bids may be withdrawn for a period of thirty (30) days from the date of opening the bids. Date: April 12, 2004 BY: ORDER OF THE CITY COUNCIL PUBLISHED IN: The "Construction Bulletin" The "Sun Sailor" April 23, 2004 & April 30, 2004 April 22, 2004 & April 29, 2004 . .l' PAYABLESAPPROVALS For 4/12/04 Council Meeting . Prepared by: (}atJr~;U;1 if( elk, Catherine EIk~. ~ Reviewed by: .~ ~ Bonnie Burton, Finance Director Approved by: ~ ~ 1&6 Craig Da son, City Administrator Date: Date: Date: ~jl . 1f.3IJ . Check Approval List for 4/12/04 Sorted by Department '.... Check # Vendor Name Description Check Date Invoice # Amount 37170 GOVT FINANCE OFCRS 2004 GFOA NATL SEMINA 3/24/2004 $345.00 37171 ADAM'S PEST CONTROL QTRL Y PEST CONTROL 3/25/2004 148411 $63.78 37172 FASCHING, PATRICIA FEBlMAR MILEAGE 3/25/2004 $15.56 37174 ICMA RETIREMENT TRU 3/23/04PAYROLLDEDUC 3/25/2004 302131-03 $1,194.68 37175 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 3/25/2004 $193.35 37176 NGUYEN, MICHELLE SEC 125 REIMBURSEME 3/25/2004 $152.44 37177 PAZANDAK, JOSEPH MILEAGE 3/8-3/19/04 3/25/2004 $86.63 37178 PERA PAYROLL DEDUCTS 3/23/ 3/25/2004 762400-03 $2,592.78 37178 PERA PAYROLL DEDUCTS 3/23/ 3/25/2004 762400-Q3 $2,391.20 37179 PITNEY BOWES CREDIT METER RENTAL PMT 3/25/2004 5440954- $328.02 37183 SUN PATRIOT NEWSPA RESOLUTION 04-020 3/25/2004 956 $45.77 37185 US POSTMASTER PSTG FOR APRIL NEWSL 3/29/2004 $449.16 37186 LARKIN, HOFFMAN, DAL GENERAL MATTERS 3/31/2004 453791 $1,750.00 37186 LARKIN, HOFFMAN, DAL LAND USE MATTER5-NEL 3/31/2004 453792 $224.00 37186 LARKIN, HOFFMAN, DAL LAND USE MATTERSNE 3/31/2004 453792 $96.00 37186 LARKIN, HOFFMAN, DAL MAPLE ST EASEMENT 3/31/2004 453794 $75.00 37186 LARKIN, HOFFMAN, DAL LAND CONSERVATION 3/31/2004 453795 $180.00 37186 LARKIN, HOFFMAN, DAL ACQ OF ROW-G SCHMID 3/31/2004 453796 $1,021.60 37186 LARKIN, HOFFMAN, DAL MTKA MOORINGS 3/31/2004 453797 $1,425.00 37188 AFSCME COUNCIL 14 APRIL UNION DENTAL 4/212004 $304.50 37190 ANCHOR PAPER COMPA COPIER PAPER 4/212004 15125060 $319.50 37191 ANDERSON, KRISTI B. MAR SVCS 4/2/2004 $150.00 37194 AT&T WIRELESS SERVI 4/2/2004 4160966-0 $41.14 37194 AT&T WIRELESS SERVI 4/2/2004 4160966-D $55.09 37196 BSN SPORTS PARKS SUPPLIES 4/2/2004 91388096 $92.28 37197 COMMUNITY REC RESO MARCH SVCS 4/2/2004 15 $1,000.00 37200 FORTIS BENEFITS INS C STD PREM-APR 2004 4/212004 $85.50 37201 FRONTIER ELECTRIC REPR LIGHTS-FREEMAN 4/212004 28995 $342.00 37205 KEEFE, SALLY MARCH SVCS 4/2/2004 $325.00 37205 KEEFE,SALLY MARCH SVCS 4/212004 $300.00 37206 LEAGUE OF MN CITIES LCW WORKSHOP REG F 4/2/2004 1-0000166 $40.00 37207 LOCAL LINK USA BUSIN APRIL WEB SVC 4/2/2004 95220466 $109.95 37209 MEDICA APR MEDICAL PREM 4/212004 10409213 $9,514.05 37210 METLlFE APR DENTAL PREM 4/2/2004 $479.48 37212 MINN NCPERS GROUP L APR ELECT LIFE 4/2/2004 $12.00 37213 MN SUN PUBLICATIONS ORDINANCE 401 4/212004 673560 $132.28 37213 MN SUN PUBLICATIONS ORDINANCE 402 4/212004 674844 $67.93 37214 NATIONAL ARBOR DAY MEMBERSHIP DUES-2oo4 4/2/2004 $15.00 37215 NGUYEN, MICHELLE MAR MILEAGE 4/212004 $27.56 37216 O'ROURKE WELDING 4/2/2004 $10.00 37217 POTTS, KENNETH N. FEB PROSECUTIONS 4/2/2004 $1,708.33 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 4/2/2004 $37.05 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 4/212004 $81.65 37223 SPEEDWAY SUPERAME 4/212004 $859.80 37224 SUN PATRIOT NEWSPA 4/212004 962 $35.82 37224 SUN PATRIOT NEWSPA 4/212004 963 $29.85 37224 SUN PATRIOT NEWSPA 4/2/2004 964 $35.82 37227 UNUM LIFE INSURANCE APR L TD PREM 4/2/2004 $288.85 37228 US POSTMASTER RENEW PERMIT 128 4/212004 $300.00 37229 WACONIA FARM SUPPL CHAINSAW CHAIN 4/2/2004 81319 $28.12 37231 AFSCME COUNCIL 14 APRIL UNION DUES 4/812004 $198.10 37233 BERRY COFFEE CO 4/812004 405887 $23.00 . . M:.;::r.!~:'hi',i,;(!'{.~.~1>~~Ji::;:tli:?(5:~gi,jb,~M:.l11i',':t!:J'1.<;:~'?d:t~'~':;~;';:~!!:"-'-""'~i.'",:,'/;[,jjL~3J1!'1~",,~.U..,"'lj....~_'.:i:?jZ~t<"_I,,',,)."!;.t::Y~:iWw'~;!;.-~~;':'~,'i.'; 'l~~_i:-t"i'i;"~~,,"_'\,'..:,::,;;i-_11'j,;~l<i:~;,1'>:;;:t~_f,~ij!Ii',?-;;;Z~l:i;1i;;,:~:,::,;~i;>.f.'/i..,];}.~~~~~-~~-?ft~~;;t.-;r..^!1=;'..}1"'i:$-&''J.!;,ti"i8.::,t;.'f;_~~.I.?::.;:,:'~;'::; Thursday, April 08,2004 Page 1 of7 Check # Vendor Name Description Check Date Invoice # Amount t 37233 BERRY COFFEE CO $32.00 4/8/2004 405888 37234 BIFFS, INC. 4/8/2004 W216315- $548.19 37235 BRYAN ROCK PRODUCT 4/8/2004 $386.30 37237 COVERALL OF THE TWI APR CITY HALL CLEANIN 4/8/2004 84395 $324.83 37237 COVERALL OF THE TWI APR PW CLEANING SVC 4/8/2004 84396 $195.96 37238 DELEGARD TOOL CO TOOLS 4/8/2004 593047 $136.69 37238 DELEGARD TOOL CO TOOLS 4/8/2004 593047 $586.78 37240 EXCELSIOR ACE HARD PLBG SUPPLIES 4/8/2004 602559 $5.90 37240 EXCELSIOR ACE HARD SHOP SUPPLIES 4/8/2004 603328 $12.55 37240 EXCELSIOR ACE HARD SHOP SUPPLIES 4/8/2004 603976 $4.56 37240 EXCELSIOR ACE HARD SHOP SUPPLIES 4/812004 605087 $7.98 37241 G & K SERVICES 418/2004 033104 $714.05 37243 HOPKINS PARTSCOMP OIL FILTERS 4/8/2004 12320 $161.74 37243 HOPKINS PARTS COMP OIL FILTERS 4/8/2004 12321 $76.98 37243 HOPKINS PARTS COMP OIL FILTERS 4/812004 12659 $80.89 37244 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 4 4/8/2004 302131-04 $1,194.68 37245 METRO SALES, INC. CREDIT FOR WRONG INK 4/812004 12852C ($21.30) 37245 METRO SALES, INC. PRIPORT INK 4/8/2004 13203A $23.16 37246 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 4/812004 $193.35 . 37247 MN SUN PUBLICATIONS HENSLEY VARIANCE 4/8/2004 676329 $42.90 37247 MN SUN PUBLICATIONS PUB SAFETY CUP 4/8/2004 676330 $46.48 37247 MN SUN PUBLICATIONS SEDESKY VARIANCE 4/812004 676331 $42.90 37248 MPCA L1C RENEW-B. STARK 4/812004 $23.00 37251 PAWS, CLAWS & HooV MAR BOARDING/APR SV 4/812004 $133.13 37252 PAZANDAK, JOSEPH MILEAGE 3/22 - 4/2/04 4/8/2004 $86.25 37253 PERA PAYROLL DEDUCTIONS 4 4/8/2004 762400-04 $2,589.17 37253 PERA PAYROLL DEDUCTIONS 4 4/8/2004 762400-04 $2,387.87 37255 QWEST 4/8/2004 $89.28 37256 SUN PATRIOTNEWSPA 4/8/2004 973 $29.85 37257 TOTAL PRINTING SERVI INSP NOTICESIBLDG PE 4/8/2004 3781 $227.72 37259 TWIN CITY SEED CO SUPPLIES 4/8/2004 9113 $2,817.14 37260 VERIZON WIRELESS 4/8/2004 35304747 $45.92 37262 WASTE MANAGEMENT APR SVC 4/812004 0765814-1 $233.85 37270 DELEGARD TOOL CO TOOLS 4/1312004 595602 $11.40 37270 DELEGARD TOOL CO 4/13/2004 596023 ($7.55) . 37274 EXCELSIOR-CITY OF 1 ST QTR 2004 OAK ST SI 4/13/2004 $57.71 37281 MINNEGASCO 4/13/2004 $75.34 37281 MINNEGASCO 4/1312004 $205.82 37281 MINNEGASCO 4/13/2004 $1,046.23 37281 MINNEGASCO 4/13/2004 $150.80 37283 MOUND-CITY OF 2ND QTR 2004 FIRE SVC 4/13/2004 930-2 $1,236.25 37283 MOUND-CITY OF 2ND QTR 2004 FIRE SVC 4/13/2004 930-2 $3,142.00 37284 NORTHERN TOOL & EQ STAKE POCKET UTILITY 4/13/2004 09688779 $19.11 37284 NORTHERN TOOL & EQ UTILITY TRK BRACKET 4/13/2004 09703285 $12.76 37285 OFFICE DEPOT 4/13/2004 23966973 $81.33 37285 OFFICE DEPOT 4/13/2004 23994412 $6.88 37286 ORONO, CITY OF APR ANIMAL CONTROL 4/13/2004 20040044 $1,626.45 37290 POTTS. KENNETH N. MARCH PROSECUTIONS 4/13/2004 $1.708.33 37291 SBC PAGING 4/13/2004 52006804 $25.75 37292 SO LK MTKA POLICE DE 2ND QTR 2004 LEASE PY 4/13/2004 $66,400.00 37292 SO LK MTKA POLICE DE APRIL BUDGET 4/13/2004 4 $55,246.00 37299 XCEL ENERGY 4/13/2004 0114-707- $14.80 37299 XCEL ENERGY 4/13/2004 0356-200- $21.27 37299 XCEL ENERGY 4/1312004 0727-302- $249.45 37299 XCEL ENERGY 4/1312004 0786-015- $28.62 37299 XCEL ENERGY 4/13/2004 1300-208- $135.44 ;i:'~~:,':,;."-s.;r~~,'.~~\:..~~,g:',~oj~;:.:>l:~~~~,~~:~J:.~";:";;'l"l:r~.&::~7L:1f:5~:,'!.;?~::.'~::X'!;J-,!. ;'~~k:!::ili'ili~-,"3:;;~'iiI\J,I.':\?~th~;;~~~~f:!"i:~;::::;"im.'Sl..~"~~ii:1!!i!2;X? !-.t::Zt!';OE:;_!1.,i";;"7;.':!?lf';;:;F:~'l.~.::~:::h.':~i::k7,~~r.;lit.~~~~Y:::;tt':.i!:t'1n;.:,;;_'g;g.~~,:;~.4F.,:.:.S.~:::';(_\'<::-"0;~~'a~:!!l:~;;:,,"t..'.l<:!:~'F,~~Wt:~~:,:t.: Thursday, April 08, 2004 Page 2 of7 Check # Vendor Name Description Check Date Invoice # Amount 37299 XCEL ENERGY 4/13/2004 14n-20S- $241.82 37299 XCEL ENERGY 4113/2004 1966-609- $29.51 37299 XCEL ENERGY 4113/2004 2052-902- $13.73 37299 XCEL ENERGY 4/13/2004 2164-107- $16.52 TOTAL FOR 101 GENERAL FUND $174,936.14 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 41212004 $0.25 TOTAL FOR 301 1991 IMPROVEMENTS $0.25 37195 BEARCOM UTILITY TRK RADIO ANT 41212004 2506304 $101.84 372n J-CRAFT, INC DUMP TRK REPAIRS 4113/2004 34150 $4,628.49 TOTAL FOR 403 EQUIPMENT REPLACEMENT $4,730.33 37298 WSB AND ASSOCIATES RADISSON RD REVIEW 4/13/2004 01585-000 $3,217.75 TOTAL FOR 404 STREET CAPITAL IMPROVEMENT $3,217.75 37267 COLLINS ELECTRICAL S TH 7 LED CONY PROJ 4113/2004 H3123 $19,649.68 37268 COMMISSIONER OF TRA HWY 7 LED PROJECT 4113/2004 T79 21300 $5,500.00 37298 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 4/13/2004 01074-583 $176.00 TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $25,325.68 37181 ROEPKE,CHERYL REF DUPL PMT UTILITY B 3/2512004 $100.00 37187 US POSTMASTER 1 ST QTR 2004 U/B PSTG 3/31/2004 $250.16 37189 ALLST AR ELECTRIC SE WELL EMERGENCY R 41212004 7354 $274.73 37202 GOPHER STATE ONE-CA FEB SVCS 41212004 4020719 $23.00 37203 HAWKINS WATER TREA 41212004 DM100519 $30.00 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 41212004 $147.00 37221 QWEST 4/212004 $57.96 37222 SEELYE PLASTICS INC WATER SUPPLIES 4/212004 672586 $16.89 37236 C.H CARPENTER LUMBE WELL HOUSE REPAIRS 4/8/2004 478193 $105.05 37238 OELEGARD TOOL CO TOOLS 418/2004 593047 $27.29 37240 EXCELSIOR ACE HARD THERMOSTAT 418/2004 603443 $21.29 37240 EXCELSIOR ACE HARD WATER DEPT SUPPLIES 4/8/2004 603854 $6.51 37240 EXCELSIOR ACE HARD WATER DEPT SUPPLIES 4/812004 605138 $19.11 37249 NEXTEL COMMUNICATI 418/2004 58828331 $46.42 37255 QWEST 418/2004 $50.87 37255 QWEST 41812004 $50.87 37270 DELEGARD TOOL CO TOOLS 4113/2004 595602 $3.67 37272 E.H RENNER & SON'S WooDHAVEN WELL REP 4113/2004 69840000 $5,035.36 37274 EXCELSIOR-CITY OF 1ST QTR WATER CONNE 4113/2004 $2,783.n 37281 MINNEGASCO 4113/2004 $118.48 37281 MINNEGASCO 4/13/2004 $210.29 37281 MINNEGASCO 4113/2004 $176.78 37282 MINNESOTA DEPT OF H 1 ST QTR 2004 CONNECTI 4/13/2004 $1,588.00 37287 PARROTT CONTRACTIN WATERMAIN REPAIR 411312004 04-1103 $3,306.00 37296 VESSCO, INC. WATER PARTS 4113/2004 30848 $57.83 37299 XCEL ENERGY 4113/2004 1692-607- $219.24 37299 XCEL ENERGY 4113/2004 2270-109- $321.66 TOTAL FOR 601 WATER UTIUTY $15,048.23 37182 STARK,BRUCE MILEAGE TO SEWER TR 3/25/2004 $54.00 37187 US POSTMASTER 1 ST QTR 2004 U/B PSTG 3/31/2004 $333.56 37194 AT&T WIRELESS SERVI 41212004 2893733-0 $85.31 37194 AT&T WIRELESS SERVI 4/212004 4160966-0 $90.46 37202 GOPHER STATE ONE-CA FEB SVCS 412/2004 4020719 $23.00 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 41212004 $36.00 37249 NEXTEL COMMUNICATI 418/2004 58828331 $46.42 l?-t;>P.;::..ti~0~~;mr,"I.;i::l::--;,:>~;,,~~'"&,l~~:f\.".'\'<',~.i>',:,~',:d";;)it;,'i:ij;':i!;:;~i.i\";;;;~:_~~~~l'~t~f;:;';i,.~,ti,...f;._:i'~.~.,'t,1$'..~t~-;~;i:.i:;:~,;~.':t'':~;:':l~f';;.j,;,_ ,~'L',5.~_~:-;.;l;;.'1i:"1~~~~~illgf~~!~';i~~.;~:'f!:~r.M;,.'~;"'&,~':;j.'~,:,"f.~;:-;;.!".'-:-.13"r~::"!~:~,i:~:![!.:::~:>i:."i','.<.;.~~'r.,::"~~_~~~~~:<1J Thursday, April 08, 2004 Page 3 of 7 f . . Check# Vendor Name Description Check Date Invoice # Amount 37250 NORTHERN WATER WO SENSOR REPRS/CALlBR 4/8/2004 3216327 $489.85 37270 DELEGARD TOOL CO TOOLS 4/13/2004 595602 $1.35 37299 XCEL ENERGY 4/13/2004 1765-206- $30.17 37299 XCEL ENERGY 4/13/2004 2486-903- $26.23 TOTAL FOR 611 SANITARY SEWER UTILITY $1,216.35 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 4/212004 $70.50 37271 E-Z RECYCLING INC. APR SVC 4/13/2004 6449 $6,472.80 TOTAL FOR 621 RECYCUNG UTIUTY $6,543.30 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 4/212004 $36.00 TOTAL FOR 631 STORMWATER MANAGEMENT UTILITY $36.00 37173 HERMEL WHOLESALE 3/25/2004 460617 $201.30 37180 QUALITY WINE & SPIRIT 3/25/2004 382255-00 $142.56 37180 QUALITY WINE & SPIRIT 3/25/2004 382255-00 $1,033.80 37180 QUALITY WINE & SPIRIT 3/25/2004 382255-00 $26.21 37180 QUALITY WINE & SPIRIT 3/25/2004 382260-00 $134.59 37184 TRICOUNTYBEVERAGE 3/25/2004 150102 $148.50 37184 TRI COUNTY BEVERAGE 3/25/2004 150102 $21.25 37192 ANDREWS, BETSY C. WINE CHARMS 4/2/2004 $33.00 37193 ARCTIC GLACIER INC 4/212004 46340120 $52.44 37193 ARCTIC GLACIER INC 4/212004 46340680 $42.60 37193 ARCTIC GLACIER INC 4/212004 46340820 $18.36 37198 DAY DISTRIBUTING 4/2/2004 252684A $9.00 37200 FORTIS BENEFITS INS C STD PREM-APR 2004 4/2/2004 $11.25 37208 MARLIN'S TRUCKING 4/212004 13547/135 $72.45 37208 MARLIN'S TRUCKING 4/212004 13547/135 $72.45 37209 MEDICA APR MEDICAL PREM 4/2/2004 10409213 $716.80 37210 METLIFE APR DENTAL PREM 4/2/2004 $62.20 37211 MIDWEST COCA-COLA B 4/212004 83233187 $166.00 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 4/212004 $4.88 37219 QUALITY WINE & SPIRIT 4/212004 383844-00 $356.25 37219 QUALITY WINE & SPIRIT 4/212004 384713-00 $490.79 37219 QUALITY WINE & SPIRIT 4/2/2004 384814-00 $712.04 37219 QUALITY WINE & SPIRIT 4/2/2004 384814-00 $1,070.49 37220 QWEST Dex 4/2/2004 01947694 $79.60 37225 THE WINE DOCTOR/WIN 4/2/2004 2004-076 $294.00 37226 TRI COUNTY BEVERAGE 4/212004 150669 $67.55 37227 UNUM LIFE INSURANCE APR L TO PREM 4/2/2004 $25.15 37232 ANDREWS, BETSY C. WINE CHARMS 4/812004 $16.00 37232 ANDREWS, BETSY C. WINE CHARMS 4/8/2004 $8.00 37242 HERMEL WHOLESALE 4/8/2004 462541 $31.65 37242 HERMEL WHOLESALE 4/8/2004 462541 $257.87 37247 MN SUN PUBLICATIONS LIQUOR AD 4/8/2004 674754 $187.50 37254 QUALITY WINE & SPIRIT 4/8/2004 387693-00 $21.14 37254 QUALITY WINE & SPIRIT 4/8/2004 387693-00 $1,372.13 37261 VINIFERA MINNESOTA 4/8/2004 300003 $129.00 37262 WASTE MANAGEMENT APR SVC 418/2004 0765813-1 $117.60 37266 BELLBOY CORPORATIO 4/13/2004 28990600 $1,541.60 37266 BELLBOY CORPORATIO 4/13/2004 29055000 $738.35 37266 BELLBOY CORPORATIO 4/13/2004 29077300 ($151.25) 37269 DAY DISTRIBUTING 4/13/2004 257105 $931.05 37269 DAY DISTRIBUTING 4/13/2004 257734 $767.90 37269 DAY DISTRIBUTING 4/13/2004 258070 $315.00 37273 EAST SIDE BEVERAGE 4/13/2004 222050 $884.90 . . Th~;;~;;"A;ril(/8:"'2"004'","<'=~5J>'"",",;'''''',"'''''''''''''''''"~;'''''''",'g""';"''''''''''~'",Tc''''',''';''""~.",,,,;;,,,-,,,",",",;,=,,,,,,,;"":"""","=",,,'~=,"m;,r"'~'''';";"'''''''''''''"~ '''':''"h;;''4';~f7 Check# Vendor Name Description Check Date Invoice # Amount 37273 EAST SIDE BEVERAGE 4/13/2004 222140 $1,202.90 37275 GRAPE BEGINNINGS, IN 4/13/2004 62849 $419.00 37276 GRIGGS, COOPER & CO 4/13/2004 636612 ($11.00) 37276 GRIGGS, COOPER & CO 4/13/2004 862604 $1,206.73 37276 GRIGGS, COOPER & CO 4/13/2004 862638 $69.10 37276 GRIGGS, COOPER & CO 4/13/2004 862639 $344.42 37276 GRIGGS, COOPER & CO 4/13/2004 865610 $862.92 37276 GRIGGS, COOPER & CO 4/13/2004 865798 $954.78 37278 JOHNSON BROS L1QUO 4/13/2004 1696002 $220.40 37278 JOHNSON BROS L1QUO 4/13/2004 1696002 $897.50 37278 JOHNSON BROS LIQUO 4/13/2004 1699003 $480.00 37278 JOHNSON BROS L1QUO 4/13/2004 1699005 $628.10 37278 JOHNSON BROS L1QUO 4/13/2004 1699005 $1,171.88 37279 MARK VII 4/13/2004 645766 $277.10 37279 MARK VII 4/13/2004 645767 $24.00 37279 MARK VII 4/13/2004 645768 $23.00 37279 MARK VII 4/13/2004 648096 $976.10 37279 MARK VII 4/13/2004 648097 $28.00 37279 MARK VII 4/13/2004 648098 $23.00 37280 MIDWEST COCA-COLA B 4/13/2004 83243061 $194.00 37281 MINNEGASCO 4/13/2004 $9.42 37288 PAUSTIS WINE COMPAN 4/13/2004 8030883 $600.46 37288 PAUSTIS WINE COMPAN 4/13/2004 8031445 $250.35 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2051103 $13.41 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2051103 $505.05 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2051103 $46.50 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2053292 $86.15 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2053292 $231.45 37289 PHILLIPS WINE & SPIRIT 4/13/2004 3295052 ($1.72) 37289 PHILLIPS WINE & SPIRIT 4/13/2004 3295054 ($2.83) 37289 PHILLIPS WINE & SPIRIT 4/13/2004 3295055 ($5.51) 37289 PHILLIPS WINE & SPIRIT 4/13/2004 3295056 ($4.55) 37293 SPECIALTY STORE SER SHOPPING CARTS 4/13/2004 444913 $465.20 37294 THE WINE DOCTOR/WIN 4/13/2004 2004-121 $222.00 37295 THORPE DISTRIBUTING 4/13/2004 328498 $232.10 37295 THORPE DISTRIBUTING 4/13/2004 328499 $2,466.61 37295 THORPE DISTRIBUTING 4/13/2004 328499 $26.90 37295 THORPE DISTRIBUTING 4/13/2004 329189 $24.90 37295 THORPE DISTRIBUTING 4/13/2004 329189 $1,420.35 37297 WINE COMPANY (THE) 4/13/2004 24654-00 $557.39 37299 XCEL ENERGY 4/13/2004 1387-968- $214.08 TOTAL FOR 641 SHOREWOOD PLAZA UQUOR $30,583.59 37173 HERMEL WHOLESALE 3/25/2004 460618 $268.10 37180 QUALITY WINE & SPIRIT 3/25/2004 382241-00 $25.21 37180 QUALITY WINE & SPIRIT 3/25/2004 382241-00 $1,363.05 37180 QUALITY WINE & SPIRIT 3/25/2004 382261-00 $526.43 37193 ARCTIC GLACIER INC 4/2/2004 46340820 $40.20 37199 EXTREME BEVERAGE 4/2/2004 190437 $32.00 37200 FORTIS BENEFITS INS C STD PREM-APR 2004 4/2/2004 $6.75 37208 MARLIN'S TRUCKING 4/2/2004 13546/135 $58.95 37208 MARLIN'S TRUCKING 4/2/2004 13546/135 $58.95 37209 MEDICA APR MEDICAL PREM 4/2/2004 10409213 $529.80 37210 METLIFE APR DENTAL PREM 4/2/2004 $37.32 37211 MIDWEST COCA-COLA B 4/2/2004 83233161 $126.60 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 4/2/2004 $2.92 . . !.:,'UJA"i~,"'l"c',~~!i~~';:;';;'i&~~:;'\iDK;JM.%~li_rJ:~'i.iiiJl;~:~~wt:"':~:l.'l1.;,'t\~,~;;~~i,r~;~;.)~l.lftrn5K,;,$Wi~Z~~::i.;;~.:;;:i:t;;~':;}~.;:;~'%r;;s,"t;;::::;;;~:.:i':."';:';i.,,;:,~;';;:. r?,;.;",'l'<,~,:~:'~"'":r{1l-'i;J:)ljj;'W~iJ;;;]'Ji8'i",~;)r.~;:';;j,;,;~"",:!;,;\c;;.-;l;:;:~';';;S:i:W_.'='*':">.~::t!"i.~!;;L~:::;--r..{l.~~~~,~~:"",~.H~,:&-i~i!-Jil:':j,i:""'i.~"i,~'J. Thursday, April 08, 2004 Page 5 of 7 Check # Vendor Name Description Check Date Invoice # Amount 37219 QUALITY WINE & SPIRIT 4/2/2004 382513-00 $113.93 37219 QUALITY WINE & SPIRIT 4/2/2004 384712-00 $47.52 37219 QUALITY WINE & SPIRIT 4/2/2004 384795-00 $190.27 37219 QUALITY WINE & SPIRIT 4/2/2004 384795-00 $774.12 37220 QWEST DEX 4/2/2004 19476940 $220.20 37226 TRI COUNTY BEVERAGE 4/2/2004 150670 $37.95 37227 UNUM LIFE INSURANCE APR L TO PREM 4/2/2004 $17.83 37230 XCEL ENERGY 4/2/2004 0677-702- $398.91 37239 EAST SIDE BEVERAGE 4/8/2004 221988 $10.70 37239 EAST SIDE BEVERAGE 4/8/2004 221988 $388.85 37242 HERMEL WHOLESALE 4/812004 462542 $335.80 37242 HERMEL WHOLESALE 4/8/2004 462542 $16.27 37247 MN SUN PUBLICATIONS LIQUOR AD 4/8/2004 674754 $187.50 37254 QUALITY WINE & SPIRIT 4/8/2004 386308-00 ($116.25) 37254 QUALITY WINE & SPIRIT 4/8/2004 387673-00 $899.52 37258 TRI COUNTY BEVERAGE 4/8/2004 151020 $89.25 37263 WATERFORD CENTER APRIL RENT 4/8/2004 0404F $5,007.13 37264 WINE SPECTATOR 2004 SUBSCRIPTION 4/8/2004 $45.00 37265 BELLBOY BAR SUPPLY 4/13/2004 38211300 $40.85 . 37266 BELLBOY CORPORATIO 4/13/2004 28990700 $634.10 37266 BELLBOY CORPORATIO 4/13/2004 29054900 $990.25 37269 DAY DISTRIBUTING 4/13/2004 257104 $19.20 37269 DAY DISTRIBUTING 4/13/2004 257104 $763.20 37269 DAY DISTRIBUTING 4/13/2004 257733 $594.10 37273 EAST SIDE BEVERAGE 4/1312004 222079 $267.10 37273 EAST SIDE BEVERAGE 4/13/2004 222079 $10.70 37275 GRAPE BEGINNINGS, IN 4/13/2004 62848 $121.00 37276 GRIGGS, COOPER & CO 4/13/2004 635598 ($3.34) 37276 GRIGGS, COOPER & CO 4/13/2004 635776 ($91.24) 37276 GRIGGS, COOPER & CO 4/13/2004 635995 ($6.68) 37276 GRIGGS, COOPER & CO 4/13/2004 860125 $116.22 37276 GRIGGS, COOPER & CO 4/1312004 862603 $225.05 37276 GRIGGS, COOPER & CO 4/13/2004 862652 $58.75 37276 GRIGGS, COOPER & CO 4/13/2004 865648 $193.50 37276 GRIGGS, COOPER & CO 4/13/2004 865800 $489.58 37276 GRIGGS, COOPER & CO 4/13/2004 9017382 ($10.00) . 37278 JOHNSON BROS LIQUO 4/13/2004 1696001 $511.80 37278 JOHNSON BROS L1QUO 4/13/2004 1699002 $294.60 37278 JOHNSON BROS LIQUO 4/13/2004 1699002 $488.84 37278 JOHNSON BROS L1QUO 4/13/2004 1699002 $47.98 37278 JOHNSON BROS L1QUO 4/13/2004 246932 ($66.20) 37278 JOHNSON BROS L1QUO 4/13/2004 246933 ($66.20) 37279 MARK VII 4/13/2004 645774 $209.80 37279 MARK VII 4/13/2004 648105 $1,169.06 37280 MIDWEST COCA-COLA B 4/1312004 81243295 $88.00 37281 MINNEGASCO 4/13/2004 $80.16 37288 PAUSTIS WINE COMPAN 4/13/2004 8031446 $227.50 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2051102 $337.20 37289 PHILLIPS WINE & SPIRIT 4/13/2004 2053290 $294.75 37289 PHILLIPS WINE & SPIRIT 4/13/2004 3295294 ($430.40) 37289 PHILLIPS WINE & SPIRIT 4/13/2004 3295778 ($53.75) 37295 THORPE DISTRIBUTING 4/1312004 328495 $159.73 37295 THORPE DISTRIBUTING 4/13/2004 328496 $1,342.32 37295 THORPE DISTRIBUTING 4/13/2004 328496 $38.35 37295 THORPE DISTRIBUTING 4/13/2004 329186 $2,089.00 :~'i:t~.,;::~,;;~ft::~~,'..~.hl.=.t.1~~~~'.!.":,~~<~j;~t1!,"i~""",,,;~;!;;1:':-."F.::-:;;\(:.Y;.'lt;'~,?.:i}.':1;.':"{!;,"1..;,~~.r:::-.);{};;~.;t;i,-~~~,?<'il','i:."i.';1!!,0j;;:Ltii!.".~':i';'C;:~ .l;~,,~.;:\!;qJ;~~7,j.,;tSJ..;i.j'f~~~_->;W.i&';t.!k~.\:.'fJ1}.$~U-;$.~j{;:,i.'}f"~:X~'~i~~iti.;r.~':".?'l.tr.~;~:fW.:tlf.!i.~~":G1i.;m~~;: Thursdily, April 08, 2004 Page 60f7 Check Approval List for 4/12/04 Council Meeting Check # Vendor Name Description Check Date Invoice # Amount 37170 GOVT FINANCE OFCRS 2004 GFOA NATL SEMINA 3/24/2004 $345.00 TOTAL FOR GOVT FINANCE OFCRS ASSOC $345.00 37171 ADAM'S PEST CONTROL QTRL Y PEST CONTROL 3/25/2004 148411 $63.78 TOTAL FOR ADAM'S PEST CONTROL, INC $63.78 37172 FASCHING, PATRICIA FEB/MAR MILEAGE 3/25/2004 $15.56 TOTAL FOR FASCHING, PATRICIA $15.56 37173 HERMEL WHOLESALE 3/25/2004 460617 $201.30 37173 HERMEL WHOLESALE 3/25/2004 460618 $268.10 TOTAL FOR HERMEL WHOLESALE $469.40 37174 ICMA RETIREMENT TRU 3/23/04PAYROLLDEDUC 3125/2004 302131-03 $1,194.68 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,194.68 37175 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 3/25/2004 $193.35 TOTAL FOR MN CHIW SUPPORT PMT CTR $193.35 37176 NGUYEN, MICHELLE SEC 125 REIMBURSEME 3/25/2004 $152.44 TOTAL FOR NGUYEN, MICHELLE $152.44 371n PAZANDAK, JOSEPH MILEAGE 3/8-3/19/04 3/25/2004 $86.63 TOTAL FOR PAZANDAK., JOSEPH $86.63 37178 PERA PAYROLL DEDUCTS 3/23/ 3125/2004 762400-03 $2,391.20 37178 PERA PAYROLL DEDUCTS 3/23/ 3/25/2004 762400-03 $2,592.78 TOTALFOR PERA $4,983.98 37179 PITNEY BOWES CREDIT METER RENTAL PMT 3125/2004 5440954- $328.02 TOTAL FOR PITNEY BOWES CREDIT CORP $328.02 37180 QUALITY WINE & SPIRIT 3/25/2004 382241-00 $25.21 37180 QUALITY WINE & SPIRIT 3/25/2004 382241-00 $1,363.05 37180 QUALITY WINE & SPIRIT 3/25/2004 382255-00 $26.21 37180 QUALITY WINE & SPIRIT 3125/2004 382255-00 $142.56 37180 QUALITY WINE & SPIRIT 3/25/2004 382255-00 $1.033.80 37180 QUALITY WINE & SPIRIT 3125/2004 382260-00 $134.59 37180 QUALITY WINE & SPIRIT 3/2512004 382261-00 $526.43 TOTAL FOR QUAUTY WINE & SPIRITS CO $3,251.85 37181 ROEPKE, CHERYL REF DUPL PMT UTILITY B 3/25/2004 $100.00 TOTAL FOR ROEPKE, CHERYL $100.00 37182 STARK, BRUCE MILEAGE TO SEWER TR 3125/2004 $54.00 TOTAL FOR STARK, BRUCE $54.00 37183 SUN PATRIOT NEWSPA RESOLUTION 04-020 3/25/2004 956 $45.n TOTAL FOR SUN PATRIOT NEWSPAPERS INC $45.77 37184 TRI COUNTY BEVERAGE 312512004 150102 $21.25 37184 TRI COUNTY BEVERAGE 3/25/2004 150102 $148.50 TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $169.75 37185 US POSTMASTER PSTG FOR APRIL NEWSL 3129/2004 $449.16 TOTAL FOR US POSTMASTER $449.16 37186 LARKIN, HOFFMAN, DAL GENERAL MATTERS 3/31/2004 453791 $1,750.00 37186 LARKIN, HOFFMAN, DAL LAND USE MATTERS-NEL 3/31/2004 453792 $224.00 37186 LARKIN, HOFFMAN, DAL LAND USE MATTERS-VE 3/3112004 453792 $96.00 37186 LARKIN, HOFFMAN, DAL MAPLE ST EASEMENT 3/31/2004 453794 $75.00 37186 LARKIN, HOFFMAN, DAL LAND CONSERVATION 3/31/2004 453795 $180.00 37186 LARKIN, HOFFMAN, DAL ACQ OF ROW-G SCHMID 3/31/2004 453796 $1,021.60 . . ~f~~'~ao:'lir>R,~m~,"!l;;;::-'ia;:;'i,l'i;~"'5i.r.illli\'l?!i.:'}::~~"'X:'S1':;tr;:!.r::r.~~:;.i~';',~Jil!!,"_;;;...~-U:"':ii'~',~':;i&~~~!&::~~.;:t1r:r~:..~~:W:l,'~-!,!lir,~'!.~.;t~M:!"i:~':i_~;t:t. ~*~JZ,'I.:~:;O~~'"~'t~,~>,,~tt(':;~'.~;;;.:it'~;);.~;~,~~';,-tfM!.:~l;;~$~.'I&.,~;U::;;M,"i:ffi::m%!itt';lliil:'UJ;-,s'~::';:!Jlii:~'!IT,; Thursday, April 08, 2004 Page 1 of 9 Check # Vendor Name Description Check Date Invoice # Amount 37186 LARKIN, HOFFMAN, DAL MTKA MOORINGS 3/31/2004 453797 $1,425.00 TOTAL FOR LARKIN, HOFFMAN, DALY... $4,771.60 37187 US POSTMASTER 1 ST QTR 2004 UIB PSTG 3/31/2004 $250.16 37187 US POSTMASTER 1ST QTR 2004 UIB PSTG 3/31/2004 $333.56 TOTAL FOR US POSTMASTER $583.72 37188 AFSCME COUNCIL 14 APRIL UNION DENTAL 4/2/2004 $304.50 TOTAL FOR AFSCME COUNCIL 14 $304.50 37189 ALLST AR ELECTRIC SE WELL EMERGENCY R 4/2/2004 7354 $274.73 TOTAL FOR ALLSTAR ELECTRIC $274.73 37190 ANCHOR PAPER COMPA COPIER PAPER 4/2/2004 15125060 $319.50 TOTAL FOR ANCHOR PAPER COMPANY $319.50 37191 ANDERSON, KRISTI B. MAR SVCS 4/2/2004 $150.00 TOTAL FOR ANDERSON, KRlSTI B. $150.00 37192 ANDREWS, BETSY C. WINE CHARMS 4/2/2004 $33.00 TOTAL FOR ANDREWS, BETSYC. $33.00 37193 ARCTIC GLACIER INC 4/2/2004 46340120 $52.44 37193 ARCTIC GLACIER INC 41212004 46340680 $42.60 37193 ARCTIC GLACIER INC 41212004 46340820 $18.36 37193 ARCTIC GLACIER INC 41212004 46340820 $40.20 TOTAL FOR ARCTIC GLACIER INC $153.60 37194 AT&T WIRELESS SERVI 412/2004 2893733-0 $85.31 37194 AT&T WIRELESS SERVI 41212004 4160966-0 $41.14 37194 AT&T WIRELESS SERVI 4/2/2004 4160966-0 $55.09 37194 AT&T WIRELESS SERVI 41212004 4160966-0 $90.46 TOTAL FOR AT&T WIRELESS SERVICES $272.00 37195 BEARCOM UTILITY TRK RADIO ANT 4/2/2004 2506304 $101.84 TOTAL FOR BEARCOM $101.84 37196 BSN SPORTS PARKS SUPPLIES 4/2/2004 91388096 $92.28 TOTAL FOR BSN SPORTS $92.28 37197 COMMUNITY REC RESO MARCH SVCS 41212004 15 $1,000.00 TOTAL FOR COMMUNITY REC RESOURCES $1,000.00 37198 DAY DISTRIBUTING 4/2/2004 252684A $9.00 TOTAL FOR DAY DISTRIBUTING $9.00 37199 EXTREME BEVERAGE 4/2/2004 190437 $32.00 TOTAL FOR EXTREME BEVERAGE $32.00 37200 FORTIS BENEFITS INS C STD PREM-APR 2004 4/2/2004 $6.75 37200 FORTIS BENEFITS INS C STD PREM-APR 2004 4/2/2004 $11.25 37200 FORTIS BENEFITS INS C STD PREM-APR 2004 4/212004 $85.50 TOTAL FOR FORTIS BENEFITS INS CO $103.50 37201 FRONTIER ELECTRIC REPR LIGHTS-FREEMAN 4/212004 28995 $342.00 TOTAL FOR FRONTIER ELECTRIC $342.00 37202 GOPHER STATE ONE-CA FEB SVCS 41212004 4020719 $23.00 37202 GOPHER STATE ONE-CA FEe SVCS 4/2/2004 4020719 $23.00 TOTAL FOR GOPHER STATE ONE-CAll, IN $46.00 37203 HAWKINS WATER TREA 4/2/2004 DM100519 $30.00 TOTAL FOR HAWKINS WATER TREATMENT $30.00 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 4/2/2004 $0.25 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 4/2/2004 $36.00 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 41212004 $36.00 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 41212004 $70.50 . . ~Th;;;;d;y:'Aprit08:"2rOo:li!E.t"llW2"<<"Ct"'-""'''",'''iR''''",,7S>.!'''$'!!,'",."",",'-"",,,,,,,.,,,~,''''''''''"''''='''~'''''';;::,,",~:"''",",'''''''''''''-'''O;;''',''-'''''''''~''""-~"'iiJi_'' '''''tA_'''''''''''p''';g;':i';;!9 . Check # Vendor Name Description Check Date Invoice # Amount 37204 HENNEPIN COUNTY TRE SPEC ASSMT SVC CHG 4/2/2004 $147.00 TOTAL FOR HENNEPIN COUNTY TREASURER $289.75 37205 KEEFE, SALLY MARCH SVCS 4/2/2004 $300.00 37205 KEEFE,SALLY MARCH SVCS 4/212004 $325.00 TOTAL FOR KEEFE, SALLY $625.00 37206 LEAGUE OF MN CITIES LCW WORKSHOP REG F 4/2/2004 1.0000166 $40.00 TOTAL FOR LEAGUE OF MN CITIES $40.00 37207 LOCAL LINK USA BUSIN APRIL WEB SVC 4/2/2004 95220466 $109.95 TOTAL FOR WCAL UNK USA BUSINESS SERVIC $109.95 37208 MARLIN'S TRUCKING 4/2/2004 13546/135 $58.95 37208 MARLIN'S TRUCKING 4/2/2004 13546/135 $58.95 37208 MARLIN'S TRUCKING 4/2/2004 13547/135 $72.45 37208 MARLIN'S TRUCKING 41212004 13547/135 $72.45 TOTAL FOR MARUN'S TRUCKING $262.80 37209 MEDICA APR MEDICAL PREM 41212004 10409213 $529.80 37209 MEDICA APR MEDICAL PREM 4/2/2004 10409213 $716.80 37209 MEDICA APR MEDICAL PREM 4/2/2004 10409213 $9,514.05 TOTAL FOR MEDICA $10,760.65 37210 METLIFE APR DENTAL PREM 4/2/2004 $479.48 37210 METLlFE APR DENTAL PREM 4/2/2004 $37.32 37210 METLIFE APR DENTAL PREM 4/2/2004 $62.20 TOTALFOR METUFE $579.00 37211 MIDWEST COCA-COLA B 4/2/2004 83233161 $126.60 37211 MIDWEST COCA-COLA B 4/2/2004 83233187 $166.00 TOTAL FOR MIDWEST COCA-COLA BOTTUN $292.60 37212 MINN NCPERS GROUP L APR ELECT LIFE 4/2/2004 $12.00 TOTAL FOR MINN NCPERS GROUP UFE INS $12.00 37213 MN SUN PUBLICATIONS ORDINANCE 401 4/212004 673560 $132.28 37213 MN SUN PUBLICATIONS ORDINANCE 402 4/2/2004 674844 $67.93 TOTAL FOR MN SUN PUBUCATIONS $200.21 37214 NATIONAL ARBOR DAY MEMBERSHIP DUES-2004 41212004 $15.00 TOTAL FOR NATIONAL ARBOR DAY FNDTN $15.00 37215 NGUYEN, MICHELLE MAR MILEAGE 4/212004 $27.56 TOTAL FOR NGUYEN, MICHELLE $27.56 37216 O'ROURKE WELDING 412/2004 $10.00 TOTAL FOR O'ROURKE WEWING $10.00 37217 POTTS, KENNETH N. FEB PROSECUTIONS 4/2/2004 $1,708.33 TOTAL FOR POTTS, KENNETH N. $1,708.33 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 4/2/2004 $81.65 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 41212004 $37.05 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 4/2/2004 $2.92 37218 PRUDENTIAL INS CO OF APR LIFE INS PREM 41212004 $4.88 TOTAL FOR PRUDENTIAL INS CO OF AMERICA $126.50 37219 QUALITY WINE & SPIRIT 4/2/2004 382513-00 $113.93 37219 QUALITY WINE & SPIRIT 4/212004 383844-00 $356.25 37219 QUALITY WINE & SPIRIT 41212004 384712-00 $47.52 37219 QUALITY WINE & SPIRIT 4/2/2004 384713-00 $490.79 37219 QUALITY WINE & SPIRIT 41212004 384795-00 $n4.12 37219 QUALITY WINE & SPIRIT 41212004 384795-00 $190.27 37219 QUALITY WINE & SPIRIT 4/2/2004 384814-00 $1,070.49 37219 QUALITY WINE & SPIRIT 4/2/2004 384814-00 $712.04 . ~;!i:~&r.;"~_42.,g:-~1}.),_.'}t"";;;$;:~j.k"&r";,~,,,~,~~~,:,,~i.":''t;:;~~"~,(:,j~,J.;t~,1;~~-"t"'T;.{:R~..a"!!~:f:~.s.~..:',';!.;ti>~,.fi:.&1~~~::.:~_""~~.:.:!:.<:~\(",:-ir~![~!':i!~~~:1i);~:1~~~~. ~"'~H~~'$;:..'1I~~:t-I,,";t;:_;;::~.i';i;;"~;'':,~'S~;:6~.'i;i:i.>ij.~.i:tt~I~!!!I''';~~!i"i':::::-,::m;g Thursday, April 08, 2004 Page 3 of9 Description Check Date Invoice # Check # Vendor Name 37220 37220 37221 37222 37223 37224 37224 37224 37225 37226 37226 37227 37227 37227 37228 37229 37230 37231 37232 37232 37233 37233 37234 37235 37236 37237 37237 37238 37238 37238 TOTAL FOR QUAUTY WINE & SPIRITS CO QWEST DEX QWEST DEX 4/212004 01947694 4/2/2004 19476940 Amount $3,755.41 $79.60 $220.20 $299.80 $57.96 $57.96 $16.89 $16.89 $859.80 $859.80 $35.82 $29.85 $35.82 $101.49 $294.00 $294.00 $67.55 $37.95 $105.50 $17.83 $25.15 $288.85 $331.83 $300.00 $300.00 $28.12 $28.12 $398.91 $398.91 $198.10 $198.10 $16.00 $8.00 $24.00 $23.00 $32.00 $55.00 $548.19 $548.19 $386.30 $386.30 $105.05 $105.05 $324.83 $195.96 $520.79 $586.78 $27.29 $136.69 . . TOTAL FOR QWEST DEX QWEST 4/2/2004 ~ti',k'::i.l.1".'_,,,~;,~;:~~...~~;,~.'i;r"'~""'.;r.,:no~'>\'-~,!l:'~,d::.l0;;:I.J.~,':"d:~~..:i,;Et!P_._~.:~.1'8:::l:J.~~:~&~:'j,i;~~W;:.::;;.~.z.~""J~ill~"'l::<-:;t~7i$1'~:~)-~;<-'~'i:!ii<.,[S!.~~~ ~;t'l~,:t~~;;'-S't;l~1"~i.-;+~t=~:l..It~~~'i~~;<.~~2.~'P1l:S1.O.~':;\'~.%~~~.1it.WW;'''[j~,i.'i:~.'.n.:.~t.i;;~\a Thursday, April 08, 2004 Page 4 of 9 TOTAL FOR QWEST SEELYE PLASTICS INC WATER SUPPLIES 4/2/2004 672586 TOTAL FOR SEELYE PLASTICS INC SPEEDWAY SUPERAME 4/2/2004 TOTAL FOR SPEEDWAY SUPERAMERICA SUN PATRIOT NEWSPA 412/2004 962 SUN PATRIOT NEWSPA 4/2/2004 983 SUN PATRIOT NEWSPA 4/2/2004 964 TOTAL FOR SUN PATRIOT NEWSPAPERS INC THE WINE DOCTOR/WIN 412/2004 2004-076 TOTAL FOR THE WINE DOCTOR/WINE SOURCE TRI COUNTY BEVERAGE 4/2/2004 150669 TRI COUNTY BEVERAGE 4/2/2004 150670 TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY UNUM LIFE INSURANCE APR L TD PREM 412/2004 UNUM LIFE INSURANCE APR L TD PREM 4/2/2004 UNUM LIFE INSURANCE APR LTD PREM 4/2/2004 TOTAL FOR UNUM UFE INSURANCE CO US POSTMASTER RENEW PERMIT 128 4/2/2004 TOTAL FOR US POSTMASTER WACONIA FARM SUPPL CHAINSAW CHAIN 412/2004 81319 TOTAL FOR WACONIA FARM SUPPLY XCEL ENERGY 4/2/2004 06n-702- TOTAL FOR XCEL ENERGY AFSCME COUNCIL 14 APRIL UNION DUES TOTAL FOR AFSCME COUNCIL 14 ANDREWS, BETSY C. WINE CHARMS ANDREWS, BETSY C. WINE CHARMS TOTAL FOR ANDREWS, BETSY C. BERRY COFFEE CO BERRY COFFEE CO TOTAL FOR BERRY COFFEE CO 4/8/2004 4/812004 4/8/2004 4/812004 405887 4/812004 405888 BIFFS, INC. 4/8/2004 W216315- TOTAL FOR BIFFS, INC. BRYAN ROCK PRODUCT 4/812004 TOTAL FOR BRYAN ROCK PRODUCTS, INC. C.H CARPENTER LUMBE WELL HOUSE REPAIRS 418/2004 478193 TOTAL FOR C.H CARPENTER LUMBER COVERALL OF THE TWI APR CITY HALL CLEANIN 4/8/2004 84395 COVERALL OF THE TWI APR PW CLEANING SVC 4/8/2004 84396 TOTAL FOR COVERALL OF THE TWIN CITIES IN DELEGARD TOOL CO TOOLS 4/8/2004 593047 DELEGARD TOOL CO TOOLS 4/812004 593047 OELEGARD TOOL CO TOOLS 4/812004 593047 Check# Vendor Name Description Check Date Invoice # Amount TOTAL FOR DELEGARD TOOL CO $750.76 37239 EAST SIDE BEVERAGE 4/8/2004 221988 $10.70 37239 EAST SIDE BEVERAGE 4/8/2004 221988 $388.85 TOTAL FOR EAST SIDE BEVERAGE COMPAN $399.55 37240 EXCELSIOR ACE HARD PLBG SUPPLIES 4/8/2004 602559 $5.90 37240 EXCELSIOR ACE HARD SHOP SUPPLIES 4/8/2004 603328 $12.55 37240 EXCELSIOR ACE HARD THERMOSTAT 4/8/2004 603443 $21.29 37240 EXCELSIOR ACE HARD WATER DEPT SUPPLIES 4/8/2004 603854 $6.51 37240 EXCELSIOR ACE HARD SHOP SUPPLIES 4/8/2004 603976 $4.56 37240 EXCELSIOR ACE HARD SHOP SUPPLIES 4/8/2004 605087 $7.98 37240 EXCELSIOR ACE HARD WATER DEPT SUPPLIES 4/8/2004 605138 $19.11 TOTAL FOR EXCELSIOR ACE HARDWARE $77.90 37241 G & K SERVICES 4/812004 033104 $714.05 TOTAL FOR G & K SERVICES $714.05 37242 HERMEL WHOLESALE 4/8/2004 462541 $31.65 37242 HERMEL WHOLESALE 4/8/2004 462541 $257.87 37242 HERMEL WHOLESALE 4/8/2004 462542 $16.27 37242 HERMEL WHOLESALE 4/812004 462542 $335.80 TOTAL FOR HERMEL WHOLESALE $641.59 37243 HOPKINS PARTS COMP OIL FILTERS 4/8/2004 12320 $161.74 37243 HOPKINS PARTS COMP OIL FILTERS 4/8/2004 12321 $76.98 37243 HOPKINS PARTS COMP OIL FILTERS 4/8/2004 12659 $80.89 TOTAL FOR HOPKINS PARTS COMPANY $319.61 37244 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 4 4/812004 302131.04 $1,194.68 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,194.68 37245 METRO SALES, INC. CREDIT FOR WRONG INK 4/8/2004 12852C ($21.30) 37245 METRO SALES, INC. PRIPORT INK 4/8/2004 13203A $23.16 TOTAL FOR METRO SALES, INC. $1.86 37246 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 4/8/2004 $193.35 TOTAL FOR MN CHIW SUPPORT PMT CTR $193.35 37247 MN SUN PUBLICATIONS LIQUOR AD 4/8/2004 674754 $187.50 37247 MN SUN PUBLICATIONS LIQUOR AD 4/8/2004 674754 $187.50 37247 MN SUN PUBLICATIONS HENSLEY VARIANCE 4/812004 676329 $42.90 37247 MN SUN PUBLICATIONS PUB SAFETY CUP 4/812004 676330 $46.48 37247 MN SUN PUBLICATIONS SEDESKY VARIANCE 4/8/2004 676331 $42.90 TOTAL FOR MN SUN PUBLICATIONS $507.28 37248 MPCA LIC RENEW-B. STARK 4/8/2004 $23.00 TOTAL FOR MPCA $23.00 37249 NEXTEL COMMUNICATI 4/812004 58828331 $46.42 37249 NEXTEL COMMUNICATI 4/8/2004 58828331 $46.42 TOTAL FOR NEXTEL COMMUNICATIONS $92.84 37250 NORTHERN WATER WO SENSOR REPRS/CALIBR 4/8/2004 3216327 $489.85 TOTAL FOR NORTHERN WATER WORKS SUP $489.85 37251 PAWS, CLAWS & HooV MAR BOARDING/APR SV 4/8/2004 $133.13 TOTAL FOR PAWS, CLA WS & HOOVES PET $133.13 37252 PAZANDAK, JOSEPH MILEAGE 3/22 - 4/2/04 4/8/2004 $86.25 TOTAL FOR PAZANDAK, JOSEPH $86.25 37253 PERA PAYROLL DEDUCTIONS 4 4/8/2004 762400-04 $2,387.87 37253 PERA PAYROLL DEDUCTIONS 4 4/812004 762400-04 $2,589.17 TOTAL FOR PERA $4,977.04 37254 QUALITY WINE & SPIRIT 4/8/2004 386308-00 ($116.25) . . 'Th';;;;~y:'A;rit{;8,"2004C"'''''Z><'W'"''''''''''':_''''''''''''''.li1'G.d''''''''O''''''''':i'''','''';:;''''''i''''''''-_''T;''''''''''E'''>T'''''''''''m'''i"","''''ulX>-"~''"""""""':"""""'''''''' ''''''''';';'':'="''''P~g~';5~J9 Check # Vendor Name Description Check Date Invoice # 4/8/2004 387673-00 4/8/2004 387693-00 4/8/2004 387693-00 37254 37254 37254 37255 37255 37255 37256 37257 37258 37259 37260 37261 37262 37262 37263 37264 37265 37266 37266 37266 37266 37266 37267 37268 37269 37269 37269 37269 37269 37269 37270 37270 37270 37270 QUALITY WINE & SPIRIT QUALITY WINE & SPIRIT QUALITY WINE & SPIRIT TOTAL FOR QUAUTY WINE & SPIRITS CO QWEST QWEST QWEST 4/8/2004 4/8/2004 4/8/2004 Amount $899.52 $21.14 $1,372.13 $2,176.54 $50.87 $50.87 $89.28 $191.02 $29.85 $29.85 $227.72 $227.72 $89.25 $89.25 $2,817.14 $2,817.14 $45.92 $45.92 $129.00 $129.00 $117.60 $233.85 $351.45 $5,007.13 $5,007.13 $45.00 $45.00 $40.85 $40.85 $1,541.60 $634.10 $990.25 $738.35 ($151.25) $3,753.05 $19,649.68 $19,649.68 $5,500.00 $5,500.00 $19.20 $763.20 $931.05 $594.10 $767.90 $315.00 $3,390.45 $1.35 $11.40 $3.67 ($7.55) . . TOTAL FOR QWEST SUN PATRIOT NEWSPA 4/8/2004 973 TOTAL FOR SUN PATRIOT NEWSPAPERS INC TOTAL PRINTING SERVI INSP NOTICESlBLDG PE 4/8/2004 3781 TOTAL FOR TOTAL PRINTING SERVICES TRI COUNTY BEVERAGE 4/8/2004 151020 TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY TWIN CITY SEED CO SUPPLIES 4/8/2004 9113 TOTAL FOR TWIN CITY SEED CO VERIZON WIRELESS TOTALFOR VERIZONWlRELESS VINIFERA MINNESOTA TOTAL FOR VINIFERA MINNESOTA WASTE MANAGEMENT APR SVC WASTE MANAGEMENT APR SVC TOTAL FOR WASTE MANAGEMENT WATERFORD CENTER APRIL RENT TOTAL FOR WATERFORD CENTER WINE SPECTATOR 2004 SUBSCRIPTION TOTAL FOR WINE SPECTATOR BELLBOY BAR SUPPLY TOTAL FOR BELLBOY BAR SUPPLY BELLBOY CORPORATIO BELLBOY CORPORATIO BELLBOY CORPORATIO BELLBOY CORPORATIO BELLBOY CORPORATIO TOTAL FOR BELLBOY CORPORATION COLLINS ELECTRICAL S TH 7 LED CONV PROJ 4/13/2004 H3123 TOTAL FOR COLUNS ELECTRICAL SYSTEM COMMISSIONER OF TRA HWY 7 LED PROJECT 4/13/2004 T7921300 TOTAL FOR COMMISSIONER OF TRANSPORT DAY DISTRIBUTING 4/13/2004 257104 DAY DISTRIBUTING 4/13/2004 257104 DAY DISTRIBUTING 4/13/2004 257105 DAY DISTRIBUTING 4/13/2004 257733 DAY DISTRIBUTING 4/13/2004 257734 DAY DISTRIBUTING 4/13/2004 258070 TOTAL FOR DAY DISTRIBUTING DELEGARD TOOL CO TOOLS DELEGARD TOOL CO TOOLS DELEGARD TOOL CO TOOLS DELEGARD TOOL CO 4/8/2004 35304747 4/8/2004 300003 4/812004 0765813-1 4/8/2004 0765814.1 4/8/2004 0404F 4/8/2004 4/13/2004 38211300 4/13/2004 28990600 4/13/2004 28990700 4/1312004 29054900 4/13/2004 29055000 4/13/2004 29077300 4/13/2004 595602 4/13/2004 595602 4/1312004 595602 4/13/2004 596023 "Th--:;~y:A.pri'ft/S:2004""'~"'~""'''''''''0<'::'''''';';''1:m'''''''''lli'",W":"",,,,,,,,,,,,,,;,,,,,,;,,,,,,,,,,,,,,,,::::,:".C"",",,,,,,,,~'",,.''Ji:JI!>''''"""'","'.""""""""'"..""'''''''''''''$!1 &<,'',....%I.''''-"'.'''hli;''6-r:]'9' Check# Vendor Name Description Check Date Invoice # 37271 Amount 37272 37273 37273 37273 37273 37274 37274 37275 37275 . 37276 37276 37276 37276 37276 37276 37276 37276 37276 37276 37276 37276 37276 37276 37276 37277 . 37278 37278 37278 37278 37278 37278 37278 37278 37278 37278 37278 37279 37279 37279 37279 37279 37279 37279 TOTAL FOR DELEGARD TOOL CO E-Z RECYCLING INC. APR SVC TOTAL FOR E-Z RECYCUNG INC. E.H RENNER & SON'S WOODHAVEN WELL REP TOTAL FOR E.H RENNER & SON'S EAST SIDE BEVERAGE 4/13/2004 222050 EAST SIDE BEVERAGE 4/13/2004 222079 EAST SIDE BEVERAGE 4/13/2004 222079 EAST SIDE BEVERAGE 4/13/2004 222140 TOTAL FOR EAST SIDE BEVERAGE COMPAN EXCELSIOR-CITY OF 1 ST QTR 2004 OAK ST SI 4/1312004 EXCELSIOR-CITY OF 1 ST QTR WATER CONNE 4/13/2004 TOTAL FOR EXCELSIOR-CITY OF GRAPE BEGINNINGS, IN GRAPE BEGINNINGS, IN TOTAL FOR GRAPE BEGINNINGS, INC GRIGGS, COOPER & CO 4/13/2004 635598 GRIGGS, COOPER & CO 4/13/2004 635776 GRIGGS, COOPER & CO 4/13/2004 635995 GRIGGS, COOPER & CO 4/13/2004 636612 GRIGGS, COOPER & CO 411312004 860125 GRIGGS, COOPER & CO 4/1312004 862603 GRIGGS, COOPER & CO 4/13/2004 862604 GRIGGS, COOPER & CO 4/13/2004 862638 GRIGGS, COOPER & CO 4/1312004 862639 GRIGGS, COOPER & CO 4/13/2004 862652 GRIGGS, COOPER & CO 4/13/2004 865610 GRIGGS, COOPER & CO 4113/2004 865648 GRIGGS, COOPER & CO 4/13/2004 865798 GRIGGS, COOPER & CO 4/13/2004 865800 GRIGGS, COOPER & CO 4/13/2004 9017382 TOTAL FOR GRIGGS, COOPER & COMPANY DUMP TRK REPAIRS 4/13/2004 34150 TOTAL FOR J-CRAFT,INC JOHNSON BROS L1QUO 4/1312004 1696001 JOHNSON BROS L1QUO 4/13/2004 1696002 JOHNSON BROS L1QUO 4/1312004 1696002 JOHNSON BROS L1QUO 4/13/2004 1699002 JOHNSON BROS L1QUO 4/13/2004 1699002 JOHNSON BROS L1auo 4/13/2004 1699002 JOHNSON BROS LIQUO 4/1312004 1699003 JOHNSON BROS L1QUO 4/13/2004 1699005 JOHNSON BROS L1QUO 4/1312004 1699005 JOHNSON BROS L1QUO 4/1312004 246932 JOHNSON BROS L1QUO 4/13/2004 246933 TOTAL FOR JOHNSON BROS UQUOR CO. 4/13/2004 645766 4/13/2004 645767 4/1312004 645768 4/13/2004 645774 4/1312004 648096 4/1312004 648097 4/13/2004 648098 4/1312004 6449 4/13/2004 69840000 4113/2004 62848 4/1312004 62849 J-CRAFT, INC MARK VII MARK VII MARK VII MARK VII MARK VII MARK VII MARK VII $8.87 $6,472.80 $6,472.80 $5,035.36 $5,035.36 $884.90 $10.70 $267.10 $1,202.90 $2,365.60 $57.71 $2,783.77 $2,841.48 $121.00 $419.00 $540.00 ($3.34) ($91.24) ($6.68) ($11.00) $116.22 $225.05 $1,206.73 $69.10 $344.42 $58.75 $862.92 $193.50 $954.78 $489.58 ($10.00) $4,398.79 $4,628.49 $4,628.49 $511.80 $897.50 $220.40 $47.98 $294.60 $488.84 $480.00 $628.10 $1,171.88 ($66.20) ($66.20) $4,608.70 $277.10 $24.00 $23.00 $209.80 $976.10 $28.00 $23.00 ~?,.~:,_~,"'~'c;;.~-:;"'f-~~lo!';r;8:gWi,,~"i.'\.i.7"~~"_~~'~~';;"':',,"~J.<:,~""m"c~:f.iSf~'\'V"-:?'~_1'j~.~~~$!J;';-:"'m:"'~"~-;,"'~'''Tt.ill:-'~~''_~:~"."l"JMi."',~~:~:I7!.~_''}~'~~''.~,{''!!ili'a .~,~~'j:~''l!;it~.Y~'1;~'f,ti~,~~~~:f~"'.ffi.'M."'-::.,g Tl,u'i-sday,ApriUi8,2ooi'"'w ,"' ",.. . 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Page i'O/9 Description 37279 Check # Vendor Name MARK VII 37280 37280 37281 37281 37281 37281 37281 37281 37281 37281 37281 37282 37283 37283 37284 37284 37285 37285 37286 37287 37288 37288 37288 37289 37289 37289 37289 37289 37289 37289 37289 37289 37289 37289 37289 37289 37290 37291 Check Date Invoice # 4/13/2004 648105 TOTAL FOR MARK VII MIDWEST COCA-COLA B 4/13/2004 81243295 MIDWEST COCA-COLA B 4/13/2004 83243061 TOTAL FOR MIDWEST COCA-COLA BOTTUN 4/13/2004 4/13/2004 4/13/2004 4/13/2004 4/13/2004 4/13/2004 4/13/2004 4/13/2004 4/13/2004 MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO TOTALFOR MINNEGASCO MINNESOTA DEPT OF H 1ST aTR 2004 CONNECTI 4/1312004 TOTAL FOR MINNESOTA DEPT OF HEALTH MOUND-CITY OF 2ND aTR 2004 FIRE SVC 4/13/2004 930-2 MOUND-CITY OF 2ND aTR 2004 FIRE SVC 4/13/2004 930-2 TOTAL FOR MOUND-CITY OF NORTHERN TOOL & Ea STAKE POCKET UTILITY 4/13/2004 09688779 NORTHERN TOOL & Ea UTILITY TRK BRACKET 4/1312004 09703285 TOTAL FOR NORTHERN TOOL & EQUIP CO OFFICE DEPOT 4/13/2004 23966973 OFFICE DEPOT 4/13/2004 23994412 TOTAL FOR OFFICE DEPOT ORONO, CITY OF APR ANIMAL CONTROL TOTAL FOR ORONO, CITY OF PARROTT CONTRACTIN WATERMAIN REPAIR 4/13/2004 04-1103 TOTAL FOR PARROTT CONTRACTING INC PAUSTIS WINE COMPAN 4/13/2004 8030883 PAUSTIS WINE COMPAN 4/13/2004 8031445 PAUSTIS WINE COMPAN 4/13/2004 8031446 TOTAL FOR PAUSTIS WINE COMPANY PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT TOTAL FOR PHILUPS WINE & SPIRITS POTTS, KENNETH N. MARCH PROSECUTIONS TOTAL FOR POTTS, KENNETH N. SBC PAGING 4/13/2004 20040044 4/13/2004 2051102 4/13/2004 2051103 4/13/2004 2051103 4/13/2004 2051103 4/13/2004 2053290 4/13/2004 2053292 4/13/2004 2053292 4/13/2004 3295052 4/13/2004 3295054 4/13/2004 3295055 4/1312004 3295056 4/13/2004 3295294 4/1312004 3295778 4/13/2004 4/1312004 52006804 Amount $1,169.06 $2,730.06 $88.00 $194.00 $282.00 $210.29 $1,046.23 $205.82 $176.78 $118.48 $80.16 $75.34 $9.42 $150.80 $2,073.32 $1,588.00 $1,588.00 $1,236.25 $3,142.00 $4,378.25 $19.11 $12.76 $31.87 $81.33 $6.88 $88.21 $1,626.45 $1,626.45 $3,306.00 $3,306.00 $600.46 $250.35 $227.50 $1,078.31 $337.20 $13.41 $46.50 $505.05 $294.75 $231.45 $86.15 ($1.72) ($2.83) ($5.51) ($4.55) ($430.40) ($53.75) $1,015.75 $1,708.33 $1,708.33 $25.75 . . t'lJjJ.<r~!<"\~f.J;~'a~~~~Lt'&.."'i.'~ii;'Zt~~:Q;;.i~;l~,"'''u~i._::t,~,:,:;U~:~l'L~:!~',.'s.\u,~"r.:";#"'~~~~i.(~.lUa:~;E<.S;~:':i!JJlc,"~1):A..z.",,~.:~~.Et..t~~J-~,"';;t.L..:"";i:;,i,.:~W,~;t.~:,! :~;z!.';.::e;ZR1.i'!P.t~~~~~j~;:~r:!<E:;a~~::ii.~;2,..~~'>i~~~~:;"~~_:.f..:i~ii~~;:'~J~"'I&~;'1;:;~~.ru.~w.E,~,<.;;I Thursday, April 08, 2004 Page 8 of 9 Check# Vendor Name Description Check Date Invoice # Amount TOTAL FOR SBC PAGING $25.75 37292 SO LK MTKA POLICE DE 2ND OTR 2004 LEASE PY 4/13/2004 $66,400.00 37292 SO LK MTKA POLICE DE APRIL BUDGET 4/13/2004 4 $55,246.00 TOTAL FOR SO LK MTKA POLICE DEPT $121,646.00 37293 SPECIALTY STORE SER SHOPPING CARTS 4/13/2004 444913 $465.20 TOTAL FOR SPECIALTY STORE SERVICES $465.20 37294 THE WINE DOCTOR/WIN 4/13/2004 2004-121 $222.00 TOTAL FOR THE WINE DOCTOR/WINE SOURCE $222.00 37295 THORPE DISTRIBUTING 4/13/2004 328495 $159.73 37295 THORPE DISTRIBUTING 4/13/2004 328496 $38.35 37295 THORPE DISTRIBUTING 4/13/2004 328496 $1,342.32 37295 THORPE DISTRIBUTING 4/13/2004 328498 $232.10 37295 THORPE DISTRIBUTING 4/1312004 328499 $26.90 37295 THORPE DISTRIBUTING 4/1312004 328499 $2,466.61 37295 THORPE DISTRIBUTING 4/13/2004 329186 $2,089.00 37295 THORPE DISTRIBUTING 4/13/2004 329189 $1,420.35 37295 THORPE DISTRIBUTING 4/13/2004 329189 $24.90 TOTAL FOR THORPE DISTRIBUTING COMPA $7,800.26 . 37296 VESSCO, INC. WATER PARTS 4/13/2004 30848 $57.83 TOTAL FOR VESSCO, INC. $57.83 37297 WINE COMPANY (THE) 4/13/2004 24654-00 $557.39 TOTAL FOR WINE COMPANY (THE) $557.39 37298 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 4/13/2004 01074-583 $176.00 37298 WSB AND ASSOCIATES RADISSON RD REVIEW 4/13/2004 01585-000 $3,217.75 TOTAL FOR WSB AND ASSOCIATES $3,393.75 37299 XCEL ENERGY 4/13/2004 0114-707- $14.80 37299 XCEL ENERGY 4/13/2004 0356-200- $21.27 37299 XCEL ENERGY 4/13/2004 0727-302- $249.45 37299 XCEL ENERGY 4/13/2004 0786-015- $28.62 37299 XCEL ENERGY 4/13/2004 1300-208- $135.44 37299 XCEL ENERGY 4/13/2004 1387-968- $214.08 37299 XCEL ENERGY 4/13/2004 1477-205- $241.82 37299 XCEL ENERGY 4/13/2004 1692-607- $219.24 . 37299 XCEL ENERGY 4/13/2004 1765-206- $30.17 37299 XCEL ENERGY 4/13/2004 1966-609- $29.51 37299 XCEL ENERGY 4/13/2004 2052-902- $13.73 37299 XCEL ENERGY 4/13/2004 2164-107- $16.52 37299 XCEL ENERGY 4/13/2004 2270-109- $321.66 37299 XCELENERGY 4/13/2004 2486-903- $26.23 TOTAL FOR XCEL ENERGY $1,562.54 TOTAL CHECKS $284,553.28 .:;;I'~;;d;:;:'A:;ril"_(/8,,'r21i(;~t7'"''''''''''';'''3''''':'''''''''nI,"'i~""'~;",TIi"''''''';''i"''i;''''''L''''','i:''''''''';''''''''''':,,,"Jr:Z'm.;"""-,,,,,,,,,,<,";~,.:,,,,,,,,,.,,,,","""i:. "'''"''"''''J'''''''''P;;;:"9;~j9 PAYROLL APPROV ALS For 4/12/04 Council Meeting Prepared by: ~~~ YJ1 elk- Catherine BIke, Sr. ccountant . Date: +-g--oL/ Date: -db . Approved by: Date: Craig Da on, City Administrator ~;8!of . & Payroll Register Check # Last Name First Name MI Check Amt Check Date 2672 BAILEY BOYD C 1,410.09 3/23/2004 2673 BURTON BONNIE M 1,785.91 3/23/2004 2674 DAVIS CHARLES S 1,047.10 3/23/2004 2675 EISCHENS JAMES E 907.70 3/23/2004 2676 ELKE CATHERINE M 967.29 3/23/2004 2677 FASCHING PATRICIA L 873.18 3/23/2004 2678 FIELD DALE F 817.96 3/23/2004 2679 GARFUNKEL JOHN J 184.70 3/23/2004 2680 GROUT TWILA R 922.32 3/23/2004 2681 HELLING PAMELA J 929.11 3/23/2004 2682 HIRSCH DANA M 139.02 3/23/2004 2683 JOHNSON DENNIS D 1,112.76 3/23/2004 2684 LIZEE CHRISTINE G 184.70 3/23/2004 . 2685 LUGOWSKI JOSEPH P 1,165.66 3/23/2004 2686 MASON BRADLEY J 1,022.93 3/23/2004 2687 MOORE JULIE K 273.94 3/23/2004 2688 NGUYEN MICHELLE T 769.48 3/23/2004 2689 NIELSEN BRADLEY J 1,147.49 3/23/2004 2690 PANCHYSHY JEAN M 1,469.49 3/23/2004 2691 PAZANDAK JOSEPH E 1,505.21 3/23/2004 2692 RANDALL DANIEL J 1,329.25 3/23/2004 2693 SCHMID CHRISTOPHER E 719.82 3/23/2004 2694 STARK BRUCE H 1,302.88 3/23/2004 2695 SWANDBY DONALD R 1,376.86 3/23/2004 2696 TOWER TERRY R 1,108.62 3/23/2004 2697 TURGEON LAURA 184.70 3/23/2004 . 2698 ZERBY MICHAEL S 184.70 3/23/2004 2699 BAILEY BOYD C 1,410.09 4/612004 2700 BURTON BONNIE M 1,785.91 4/612004 2701 DAVIS CHARLES S 1,018.80 4/612004 2702 EISCHENS JAMES E 907.70 4/612004 2703 ELKE CATHERINE M 967.30 4/612004 2704 FASCHING PATRICIA L 873.18 4/6/2004 2705 FIELD DALE F 726.28 4/612004 2706 GROUT TWILA R 922.31 4/6/2004 2707 HELLING PAMELA J 672.84 4/612004 2708 HIRSCH DANA M 164.53 4/612004 2709 JOHNSON DENNIS D 1,102.24 4/6/2004 2710 LUGOWSKI JOSEPH P 1,137.36 4/6/2004 2711 MASON BRADLEY J 994.63 4/612004 2712 MOORE JULIE K 323.31 4/6/2004 Thursday, April 08, 2004 Page 1 of2 . Check # Last Name First Name MI Check Amt Check Date 2713 NGUYEN MICHELLE T 769.49 4/6/2004 2714 NIELSEN BRADLEY J 1,147.50 4/6/2004 2715 PANCHYSHY JEAN M 1,469.49 4/6/2004 2716 PAZANDAK JOSEPH E 1,505.21 4/6/2004 2717 RANDALL DANIEL J 1,740.76 4/6/2004 2718 SCHMID CHRISTOPHER E 719.82 4/612004 2719 STARK BRUCE H 1,141.93 4/6/2004 2720 SW ANDBY DONALD R 1,376.86 4/6/2004 2721 TOWER TERRY R 1,037.20 4/6/2004 218154 ARMSTRON MICHAEL R 125.64 3/23/2004 218155 BROWN LAWRENCE A 2,063.45 3/23/2004 218156 DAWSON CRAIG W 1,855.37 3/23/2004 218157 DUFFY DAVID C 94.65 3/23/2004 218158 DUNDURS KATHLEEN C 87.42 3/23/2004 218159 FREIENMUT KERI J 148.32 3/23/2004 218160 HELGESEN PATRICIA R 1,285.31 3/23/2004 . 218161 LOCKWOOD DAVID C 135.82 3/23/2004 218162 LOVE CLIFFORD W 222.38 3/23/2004 218163 OLIVEIRA CHRISTOPHER L 133.34 3/23/2004 218164 PARENT MICHELLE L 445.19 3/23/2004 218165 THURSTON DOROTHY M 122.15 3/23/2004 218166 ARMSTRON MICHAEL R 269.22 4/6/2004 218167 BROWN LAWRENCE A 2,063.45 4/6/2004 218168 DAWSON CRAIG W 1,855.37 4/612004 218169 DUFFY DAVID C 128.26 4/6/2004 218170 DUNDURS KATHLEEN C 162.06 4/612004 218171 FREIENMUT KERI J 89.00 4/6/2004 218172 HELGESEN PATRICIA R 1,082.03 4/612004 218173 LOCKWOOD DAVID C 66.47 4/6/2004 . 218174 OLIVEIRA CHRISTOPHER L 125.28 4/6/2004 218175 PARENT MICHELLE L 450.24 4/6/2004 218176 THURSTON DOROTHY M 160.33 4/612004 Total of Checks $61,928.36 Thursday, April 08, 2004 Page 2 of2 .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood,mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 5,2004 . TO: FROM: CC: RE: Delta Waterfowl, a non-profit organization, will be holding a raffle on Thursday, April 29, 2004 at their annual banquet to be held at the Minnetonka Country Club, 24575 Smithtown Road in Shorewood. Proceeds from the raffle will go to support the Delta Waterfowl organization. . COUNCIL ACTION Adoption of a Resolution Approving the Temporary Gambling License for Delta Waterfowl, for a raffle drawing to take place on Thursday, April 29, 2004, at the Minnetonka Country Club, 24575Smithtown Road in Shorewood. ~3c. ft \,.1 PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING A TEMPORARY GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, the City prescribes certain restrictions concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirements for such a license and has agreed to all terms and conditions of the agreement. contained in the license. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a single temporary license for the conduct of gambling as specified in the terms and conditions of the license be issued to Delta Waterfowl. Said raffle to be held on Thursday, April 29, 2004, at the Minnetonka Country Club, 24575 Smithtown Road, Shorewood, MN 55331. ADOPTED by the City Council of the City of Shore wood this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR . , .J . . 10 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927- (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 1, 2004 . TO: Mayor and Council Members FROM: Jean Panchyshyn, Executive Secretary/Deputy Clerk CC: Craig W. Dawson, City Administrator RE: A Resolution Approving Year 2004 Tree Trimmer License Tree Trimmers operating within the City of Shorewood must complete an annual license application, provide proof of insurance coverage, and pay the appropriate license fee. The attached proposed resolution identifies one additional tree services that has satisfied the requirements to be licensed to provide tree trimming service in the City in 2004. Council Action . A/Motion to Adopt a Resolution Approving a Year 2004 Tree Trimmer License ft ~~ PRINTED ON RECYCLED PAPER \ .. .~ CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING A TREE TRIMMER LICENSE WHEREAS, the Shorewood City Code Section 305 provides for the annual licensing of tree trimmers in the City; and WHEREAS, said Section provides that an applicant submit a letter of intent and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicant has satisfactorily completed this process and has submitted the requirements for the issuance of a License for Tree Trimmer. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: That a License for Tree Trimming be issued for the term ending December 31, 2004, to the following applicant: Permit # Company Name Address 04-39 Ron's Tree Service 11178 150th Avenue, Little Falls, MN 55345 ADOPTED by the City Council of the City of Shorewood this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK . . .. . . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952)474-3236 . FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 8, 2004 TO: Mayor and City Council Members Jean Panchyshyn, Deputy Clerk ~ FROM: CC: CraigW.Dawson, City Administrator ~. RE: LIQUOR LICENSE RENEWALS The Minnetonka Country Club and the American Legion Post #259 currently hold on-sale liquor licenses in the City. Cub Foods currently holds a 3.2 percent off-sale malt liquor license. All three licensees have submitted appropriate liquor license documentation and license renewal fees. Background checks were completed, and there were no disclosable records for convictions within the past year of any violation of laws of the State of Minnesota or City ordinances relating to intoxicating or malt-liquor. Council Action Staff recommends Council adopt the Resolution approving the Liquor License renewal for the Minnetonka Country Club, the American Legion Post #259, and the 3.2 percent malt liquor license for Cub Foods. ft t..1 PRINTED ON RECYCLED PAPER o. " CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE INTOXICATING LIQUOR & SPECIAL SUNDAY SALES WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a special license for Sunday sales; and WHEREAS, said Code provides that an applicant shall complete an application, shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and WHEREAS, the following applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and for a special license for "Sunday Sales". . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "on-sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1,2004 to May 31,2005, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Address Minnetonka Country Club 24575 Smithtown Road Shorewood, MN 55331 . ADOPTED by the City Council of the City of Shorewood this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR . . CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE INTOXICATING LIQUOR & SPECIAL SUNDAY SALES WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a special license for Sunday sales; and WHEREAS, said Code provides that an applicant shall complete an application, shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and WHEREAS, the following applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and for a special license for "Sunday Sales". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "on-sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1,2004 to May 31,2005, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Address American Legion Post #259 24450 Smithtown Road Shorewood, MN 55331 ADOPTED by the City Council of the City of Shore wood this 12th day of April, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR + CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING A 3.2 PERCENT "OFF-SALE" MALT LIQUOR LICENSE SALES WHEREAS, the Shorewood City Code, Sections 402.05 provides for the licensing ofthe sale of3.2 percent malt liquor in the City; and WHEREAS, said Code provides that an applicant shall complete an application, shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and WHEREAS, the following applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a license for the "off-sale" of 3.2 percent malt liquor NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . That a License for the "off-sale" of 3.2 percent malt liquor be issued for a term of one year, or that portion thereof, from June 1,2004 to May 31,2005, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Address Shorewood 2001 L.L.C, Dba, Cub Foods 23800 State Highway 7 Shorewood, MN 55331 ADOPTED by the City Council of the City of Shorewood this 12th day of April, 2004. . WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD- SHOREWOOD, MINNESOTA55331-8927 - (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council' ' Craig W. Dawson, City Administrator e,K) April 5, 2004 ' Lifeguard Services Agreement for 2004 . The City j ointly operates Crescent Beach with the City of Tonka Bay. Expenses for lifeguard services are shared by the cities. Minnetonka Community Education and Servic~s (MCES) has provided these services for five cities within the Minnetonka Independent School District. MCES has a separate agreement with each of the cities. There are no changes in the Agreement from last year. The proposed agreementisattached. · The beach would be staffed in 2004 for the same time period and number of days as in 2003. · Again, swimming lesson services would not be provided at Crescent Beach, as enrollment has been too low for the past few years. Swimming lessons will be available at Excelsior, Minnewashta, and Deephaven beaches. · The fee for services would be $3,513 in 2004; this is the same as 2003. . ' . Sufficient funding is included in the 2004 budget to meet the proposed fees.. RECOMMENDATION: Staff recommends that the City Council approve and authorize the City Administrator to execute the Agreement for 2004 Lifeguard Services with Minnetonka Community Education and Services. '#3D ft \..,1 PRINTED ON RECYCLED PAPER AGREEMENT FOR CITY OF SHOREWOOD - SUMMER 2004 AGREEMENT made this _day of , between Shorewood, a Minnesota Municipal Corporation ("City") and the Minnetonka Public Schools Community Education and Services (the "Contractor' .) WHEREAS, the City has requested that the Contractor provide a Lifeguard Service during the 2004 Swimming Season for Crescent Beach. WHEREAS, the City understands that their beach service agreement with the . Contractor is part of a total program operated by the Contractor of one beach located in two participating communities. NOW THEREFORE, the parties agree as follows: I. CONTRACTOR'S SERVICES A. Lifeguard Service. The Contractor agrees to provide the City with qualified and Red Cross certified personnel to Lifeguard the above stated beach from June 5, 2004 through August 22, 2004 on a seven day per week schedule from 12:00 noon to 7:00 p.m. daily (weather permitting). B. The Contractor agrees to provide: a) an appropriate number of lifeguards on duty at all time, according to any applicable industry standards or regulations; b) lifeguard staffwith ongoing in-service training during the summer season; c) supervision of lifeguard personnel; d) all necessary safety equipment for the Lifeguard Services. II. CITY OBLIGATIONS. A. Beach. The City agrees to provide a safe, clean and well-maintained beach and beach area as stated in this agreement. This includes defined swimming boundaries; sand and water free of debris and safety hazards; clean and sanitary restrooms; and a lifeguard station. The City agrees to provide a working staff only telephone and lifeguard chair(s) as well as a safety boat with oars. B. Payment. The City agrees to pay Contractor for 50% of all expenses for Crescent Beach ($7,026) The City agrees to pay the Contractor a total of$3,513 divided into three equal payments of$I,171 on July 15, August 15, and September 15,2004 in return for services as stated in this agreement. . . 1 m. INDEMNIFICATION ~ Contractor agrees to indemnify and hold harmless the City, it's employees and officers from any and all liability, loss, costs, damages, and expenses including but not limited to property damage and personal injury, including death, which arise in connection with any acts or omissions of Contractor's employees. The City agrees to indemnify and hold harmless Contractor and it's employees, officers, and agents from any and all liability, loss, costs, damages and expenses including but not limited to property damage and personal injury, including death, which arise in connection with the City's performance of this Contract or in connection with any acts or omission of City employees. IV. . v. . REPORTS. Contractor will provide the City with all necessary information relating to the Lifeguard Service and Swimming Lesson Program in order for the City to properly maintain the beach. On an as need basis the Aquatics Manager or Aquatics Supervisor will report to the City representative in regards to incidents and/or accidents. At the end of the season (October 15) the Contractor will provide the City with a full report of beach activity during the season. LIABILITY. Employees of the Contractor and all other persons engaged by the Contractor in the performance of any work or services required, volunteered, or provided for herein to be performed by Contractor shall not be considered employees of the City and any and all claims that mayor might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged in any of the work or services provided to be rendered herein, shall in no way be the obligation or responsibility of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the Contractor, and any and all claims that mayor might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims by any third parties as a consequence of an act or omission on the part of said employees so engaged in any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the Contractor. 2 VI. INSURANCE. The City is responsible for obtaining property and liability coverage for the cities' beaches. Contractor will maintain professional liability and comprehensive general liability coverage for all employees in an amount consistent with Chapter 466 of the Minnesota Statutes. VII. TERM OF AGREEMENT. Notwithstanding the date of the signature of the parties to this Agreement, upon acceptance by all parties, this Agreement shall be deemed to be effective upon signature by all parities and shall remain in effect until October 1, 2004, unless earlier terminated by either party, with or without cause, upon 45 days written notice or as otherwise provided in this Agreement. VIII. DEFAULT. If Contractor or City fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of this Agreement, this shall constitute default. Unless the party in default is excused by the other party, the non-defaulting party may upon written notice immediately cancel this Agreement in its entirety. IX. SUBCONTRACTORS. Contractor shall not enter into any subcontract for performance of any services contemplated under this Agreement nor assign any interest in this Agreement without the prior written approval of the City and subject to such conditions and provisions as the City may deem necessary. Contractor shall be responsible for the performance of all Subcontractors. . . 3 . . X. AUTHORIZED REPRESENTATIVES. The parties to this Agreement shall appoint an authorized representative for the purpose of administration of this Agreement. The authorized representative of the City is: XI. Name Title Address City MN Phone: (952) The authorized representative of the Contractor is as follows: Daniel Kuzlik, Executive Director Minnetonka Public Schools Community Education & Services 5621 County Road 101 Minnetonka, MN 55345 (952) 401-5050 AMENDMENTS. Any amendments to this Agreement will be in writing and will be executed by the same parties who executed the original Agreement, or their successors in office. XII. ENTIRE AGREEMENT. It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral Agreements and negotiations between the parties relating to the subject matter hereof as well as any previous Agreements presently in effect between the parties relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CITY OF SHOREWOOD BY: Name & Title DATE: BY: Minnetonka Public DATE: ? -<J f"-<:l r 4 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us -MEMORANDUM TO: . DATE: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public W orks ~ April 7, 2004 FROM: RE: Authorization for Expenditure of Funds for Public Works Vehicle As the Director of Public Works, I am utilizing my own vehicle to perform roadway construction, site supervision, emetgency response and day to day activities for the Department of Public Works. This has brought on several issues. . First, are the safety aspects for a municipal vehicle. Currently, my personal vehicle is not equipped with the proper safety lights required for municipal vehicles, or a city radio. The Occupational Safety and Health Administration and Minnesota Department of Transportation require rotating beacons and flashers for all construction vehicles that enter a construction site, or are stopped along the roadside adjacent the normal flow of traffic. In addition, the inability to communicate by radio with personnel already on site or in response has been cumbersome. To date, I have chosen not to install this type of equipment in or on my vehicle. Second, is the sheer volume of equip:ment required to be available within this vehicle. There are many night and weekend emergencies that require an immediate response with the proper equipment. Two recent instances come to mind. The first such instance occurred one week ago at the SE Area Well facility. Staff had received a routine call indicating that there was a problem at this facility. Upon arrival it was determined that water had flooded the basement level of the water plant and was rising fast on ground floor level. The computer SCADA controls and main electrical panel had to be shut down properly within minutes or approximately $75,000 of additional damage to control systems would have occurred. Having to return to the public works facility, gather the necessary electrical tools, laptop computer, and safety gear to shut down the system and return to the site would have cost the city the entire control system. During such events, an immediate response with the proper equipment is imperative. o PRINTED ON RECYCLED PAPER # 3E. Mayor and City Council Authorization for Public Works Vehicle April 7, 2004 Page.2 of 2 The second such instance occurred at an accident scene involving a traffic signal system on State Highway 7. Due to liability concerns, I was called to investigate if the new signal system had been working properly. Upon arrival to the site, my vehicle was pulled off the road, well out of the way of traffic. Shortly after my exiting the vehicle, a MN/DOT supervisor and State Trooper approached me and instructed me to leave the scene immediately, until such time as my vehicle had proper lights and safety equipment. By the time I had obtained a vehicle with the proper equipment and returned to the site, all of the supervisors had left the scene. Last, is the issue of cost. To date, I have chosen not to log mileage and charge the City for the use of this vehicle. While city policy permits mileage reimbursement, the inordinate amount of time required to' document mileage for the numerous trips that are made in a single day for this position is. cumbersome, at best. " , Therefore, it is recommended that a pickup truck be added to the City's fleet for the Director of Public Works. Consistent with previous director's positions, the vehicle will be permitted as a take home vehicle, providing it is used solely for official business and on call duties. Staff has obtained a copy of the state contract pricing. The City is a member of the Cooperative Purchasing Venture (CPV), and therefore can utilize state bids for the procurement of vehicles and materials. The low bid was awarded to Lee Motors, Inc, for an amount of $21;035 (excluding taxes, license and delivery charges) for one F250, 4 x 4 pickup truck. Staff has reviewed the proposal and finds that the pricing is in line for this type of vehicle. If approved, this expenditure will be funded from the Equipment Replacement Fund. Recommendation . Staff is recommending approval of a motion that authorizes the expenditure 'of funds from the Equipment Replacement Fund for the purchase of one F250 pickup, per the State Contract with Lee Motors, Inc. . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM TO: 'FROM: DATE: SUBJECT: City Council rJ)""" Craig W. Dawson, City Administrator April 8,2004 Continuation of City Attorney Services City Attorney Tim Keane has left the firm of Larkin Hoffman Daly & Lindgren, Ltd., and now hangs his shingle at the firm of Leonard, Street & Deinard. The City entered into an agreement for services with the Larkin Hoffinan in 2000. In that agreement, the City stated that it selected Mr. Keane of the firm to act as City Attorney. I have spoken with the president of Larkin Hoffinan, and we agreed that as Mr. Keane is no longer with the firm, the agreement is moot. Mr. Keane is listed as City Attorney (Resolution No. 04-004), affiliated with the Larkin Hoffinan firm. It would be appropriate at this time to acknowledge Mr. Keane's affiliation with the Leonard Street firm. Leonard Street is a larger firm than Larkin Hoffinan, and has at least the same range of capabilities and areas of practice. Mr. Keane has agreed to continue services and administrative procedures as had been stated in the Larkin Hoffinan agreement. We believe that the provisions for notice by the City of termination of services are not necessary. Nothing i~ required by Statute or City Code interms of an agreement for services; only the naming of the City Attorney is necessary. Mr. Keane's representation of continuing services is sufficiently binding. RECOMMENDATION: Staff recommends that the Council acknowledge the continuation of the services of City Attorney Timothy J. Keane at the L~nard, Street & Deinard law firm. .- o PRINTED ON RECYCLED PAPER #jf L' ffYl.{/1.6t,c.,.t, C.-eil! H fr:/Y r'--"X t U /. ; .;,l..,. r........ , 'J ( t... .~:~~ ,-" ,JO t -;' ". ~. " ,..., ,'.' ;(If" ~/: ff .' t:'> \. ''':--'':.:;.'''.:' )\ ,c: " . . i-" l ,.'" i' ,/ ... GENERAL LEGAL SERVICES CONTRACT / C/. o of " . .k- . ,;' -t. ..t/ {,_;,o FUJ[ 0llWN P ART I - AGREEMENT TillS AGREEMENT, entered into this 5th day of January, 2000, by and between the City of Shorewood, Minnesota (the "City"), and LARKIN, HOFFMAN, DAL Y & LINDGREN, Ltd. (the "Attorney"). STATEMENT OF FACTS The City has solicited proposals, conducted a series of interviews, and engaged in deliberations with respect to the selection of an attorney to serve as the City Attorney. The City has determined to select Timothy J. Keane of Larkin, Hoffman, Daly & Lindgren, Ltd., whom desires to serve the City in that capacity. . AGREEMENT 1.) Scope of Services. The Attorney shall act as counsel for the City and shall perform all civil legal services required, and shall do so in a satisfactory and proper manner, as determined by the City. The services provided under this Contract shall include, but not be limited to, the following: (a) Act as General Counsel to the City, providing it with general legal advice, including attendance at regular City Council meetings, advising it concerning the legality of the exercise of its powers and responsibilities; advising it concerning all of its contracts, including the rendering of all necessary legal opinions, implementation and fmancing of capital improvement projects; reviewing, analyzing and reporting on laws, regulations. and ordinances relevant to the conduct of the City's affairs; review of . ordinances and resolutions; legal advice to the City Administrator and department heads, and any and all general civil legal services. (b) Negotiate acquisition of or eminent domain proceedings regarding private property; the furnishing of title information; the preparation of land for development or redevelopment by means of street vacation, dedication, platting and replatting, comments on its activities or funding; or other legal services not provided for in Paragraph 1 (a) herein. (c) Prosecution of ordinance violations within the City; (d) Initiation or defense of civil claims involving the City; (e) Service as Bond Counsel, as and to the extent requested by the City, and provide advice with respect to all matters of government assistance and tax exempt finance; t . . (f) Advice and counsel with respect to employment and personnel matters; (g) Any and all other matters for which the City desires legal counsel and services. 2.) Data to be Furnished to Attornev - The City shall furnish any necessary data which is available from its files. 3.) Personnel. (a) The Attorney represents that it has, or will secure at its own expenses, all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the City. (b) All of the required services will be performed by the Attorney and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and Federal law to perform such services. (c) None of the work or services covered by this Contract shall be subcontracted without the prior written approval of the City. 4.) Time of Performance - The services of the Attorney are to commence upon the execution. of this Contract and shall continue unless terminated as herein provided. 5.) Compensation. (a) Monthly Retainer. The Firm will provide services to include attendance at regular City Council meetings and bi-weekly staff meetings at City Hall, meetings with department heads, day-to-day requests for advice from City staff with respect to zoning, contract matters, drafting agreements or easements, and other issues on which routine legal advice is sought. The monthly retainer for the term of this agreement will be $1,750.00 per month. (b) Services not chargeable to Third Parties or Proiect Financing. The Attorney, in consideration for the services to be performed pursuant to Paragraph 1 that are not included in the monthly retainer, shall be paid an hourly rate of compensation which shall vary depending upon the personnel of the Attorney performing the services, and shall be in accordance with the Shorewood Rate depicted on the attached Schedule A for a period of no less than one (1) year. (c) Services Billed to Others. Legal services rendered on behalf of the City but for the benefit of a specific project or party which will ultimately be responsible for the costs would be billed at Standard Rates as set forth in Schedule A. These would be services rendered in connection with specific development proposals where the City bills back its costs to the developers; services rendered with respect to public improvement projects or tax increment projects for which the City pays for the costs out of a bond issue. 2. i 6.) Reimbursement of Expenses - The City shall reimburse the Attorney for expenses and disbursements in connection with legal matters handled by it, such as notary fees, court costs, witness fees, recording fees, reproduction costs, facsimile transmissions, similar matters, etc., but not including its general office or overhead expense, all generally in accordance with the attached Schedule B. Reimbursement shall be made from time to time upon submission of appropriate invoices. 7.) Method ofPavment - Invoices shall be submitted and payment shall be made monthly. Time entries by the Attorney shall be in sufficient detail so that services are readily discernible, and shall be internally recorded in tenth of an hour increments. Invoices shall be in a format adequate for the City to allocate expenses among general services, prosecutions, capital improvements, and litigation. 8.) Terms and Conditions - This Agreement is subject to, and includes the provisions incorporated herein, as Part II, Terms and Conditions. 9.) Other Provisions - Meeting between the Attorney's representatives and members of the staff of the City shall be held periodically in order to better coordinate and schedule the work and services to be performed. . PART II - TERMS AND CONDITIONS 1.) Termination of Contract for Cause. If the Attorney fails to fulfill in a timely and proper manner its obligations under this Contract, or if the Attorney shall violate any of the covenants, agreements or stipulations of this Contract, the City shall have the right to terminate this Contract by giving written notice to the Attorney of such termination and specify the effective date thereof, at least ten (10) days before the effective date of such termination. In such event, all finished or unfinished documents, data studies and reports prepared by the Attorney under this Contract shall, at the option of the City, become its property and the Attorney shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents . and be reimbursed for its costs. 2.) Termination at Convenience ofCitv. The City may terminate this Contract without cause any time by a thirty (30) day notice in writing from the City to the Attorney. If the Contract is terminated by the City as provided herein, the Attorney will be paid for services actually performed up to the effective date of termination and be reimbursed for its costs.. 3.) Changes. - The City may, from time to time, request changes in the scope of the services of the Attorney to be performed hereunder. Such changes, including any increase or decrease in the amount of the Attorney's compensation, which are mutually agreed upon by and between the City and the Attorney, shall be incorporated in written amendments to this Contract. 4.) Equal Emplovment Opportunity - During the performance of this Contract the Attorney agrees that it will not discriminate against any employee or applicant for employment because of race, color religion, sex, age, disability, or national origin. 3. ._".--_J:' 1t . . 6.) Assignabilitv - The Attorney shall not assign any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novation) without the prior written approval of the City. 7.) Interest of Members of City - No member of the governing body of the City, and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the carrying out of the services to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract. 8.) Findine:s Confidential- All of the reports, information, data, etc..., prepared or assembled by the Attorney under this contract are confidential and the Attorney agrees that they shall not be made available to any individual or organization without the prior written approval of the City. IN' WITNESS WHEREOF, the City and Attorney have executed this Agreement as of the date first above written. By: CITY OF SHOREWOOD By: &~ (J /1 d/"'a.J Acting City Adli~trat~r r LARKIN. HOFFMAN. DALY & LINDGREN, Ltd. By: ~ 4. . ~ RESOLUTION NO. A RESOLUTION APPROVING SUBDIVISION AND COMBINATION OF REAL PROPERTY WHEREAS, Daryl and Carol Verdoom and James Verdoom (Applicants) are the owners of certain real properties in the City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A, attached hereto and made a part hereof; and WHEREAS, the Applicants have applied to the City for a subdivision and combination of said real properties into two parcels legally described in Exhibit B, and as illustrated in Exhibit C, both attached hereto and made a part hereof; and . WHEREAS, the subdivision and combination requested by the Applicants complies with the Shorewood Zoning Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the real property legally described in Exhibit A be divided into two parcels, legally described in Exhibit B and illustrated in Exhibit C, both attached hereto and made a part hereof.. 2. That the City Clerk furnish the Applicants with a certified copy of this resolution for recording purposes. . 3. That the Applicants record this resolution attached, with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of April 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK #.3~ I 'f U I I Ll """, C - ..t. '-;' (5 ,-) (' -, "~ , be':> ~ bebe 110 S':> f}. be. ~ I S (~ " tq(S S85-42'QQ"W ::!!:-:. , ~ '0 , 'i . SOUTHERLY L~NE OF TRACT A, REGISTERED LAND SURVEY NO. .II (1.-'\ .-'\ , ..., ..., ..J.,VJ J ,"",\ !~ ^ ~ . . E~ISTING BITUMINOUS DRIVEWAY 1099 S85-42'QQ"W SOUTHERL Y LINE OF TRACT E. REGISTERED LAND SURYEY NO. 8 0..... SlONE R L ...;. C" UT. WAU. . . . .... . -- ...... 30 FOOT ROADWAY EASEMENT \AE(s;MN~a.t .... tI1 e: c:r .... . ...... SbC- ~(""po~ . ~t t. OLI () . . tt ..." It . ... ... CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY AND A BLUFF SETBACK V ARlANCE FOR THOMAS THISS WHEREAS, Thomas Thiss (Applicant) has an interest in certain real property in the City of Shorewood, legally described in Exhibit A, attached hereto and made a part hereof; and WHEREAS, the Applicant has applied to the City for a subdivision of said real property into two parcels legally described in Exhibit B and illustrated in Exhibit C, both attached hereto and made a part hereof; and WHEREAS, the Applicant has agre~d to grant to the City drainage and utility . easements legally described in Exhibit D, attached hereto and made a part hereof; and WHEREAS, the Applicant has applied for a variance to construct a home on the new lot that would encroach into the 20~ foot required setback from the bluff line of Silver Lake; and WHEREAS, the Applicant's request was reviewed by the City Planner, whose recommendations are included in a memorandum, dated 5 March 2004, a copy of which is on file at the Shorewood City Hall; and WHEREAS, after required notice a public hearing was held and the application reviewed by the Planning Commission at a regular meeting held on 9 March 2004, the minutes of which meeting are on file at City Hall; and . WHEREAS, the City Council considered the application at its regular meeting on 22 March 2004, at which time the Planner's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the Council from the Applicant and from the City staff; and WHEREAS, the City staff was directed by the City Council to prepare a resolution setting forth Findings of Fact and Conclusions approving a variance to the bluff setback variance. WHEREAS, the subdivision requested by the Applicants complies with the Shorewood Zoning Code. NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT -l~ "3" 1. The subject property contains 2.42 acres ofland and is located in an R-IA/S, Single~Family Residential/Shoreland zoning district, which requires a 20~foot setback from the bluff on Silver Lake. 2. The applicant proposes to subdivide the property as described in Exhibit B and construct a home on the new lot, which home would encroach into the required 20-foot bluff setback area for Silver Lake. 3. The topography on the east side of the property is characterized by a severe slope, which is interrupted by a flat area, suitable for the construction of a single- family dwelling. 6. The property is very well screened from view from Silver Lake by extensive tree cover on the east side of the property. . 7. The property is served by sanitary sewer lines on the north and west sides of the new lot. 8. The proposed footprint for a future house on the new lot is consistent with the locations of homes to the north and south of the property. CONCLUSIONS 1. The Applicants have satisfied the criteria for the grant of a variance under the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes. . 2. Based upon the foregoing, the City Council hereby grants to the Applicants a setback variancet subject to the conditions set forth in the City Plannner's memorandum, dated 5 March 2004 and the minutes of the 9 March Planning Commission meeting, both of which are on file at the Shorewood City offices. The bluff setback is limited to construction of a driveway and retaining walls minimally necessary to construct the driveway. The future home on the new lot shall comply with the bluff setback requirements of the Shorewood Zoning Code. 3. The real property legally described herein is approved for division into two parcels, legally described in Exhibit A. 4. The subdivision approval is subject to the following: a. Except for building eaves, no portion of the future home on the new lot shall extend westerly of the average setback line established by the homes to the north and south of the subject property. b. The applicant shall provide a 10' x 20' pull~out!parking space on Ridge Road between the two lots. -2~ c. The existing nonconforming detached garage on the westerly lot shall be brought into conformity with Shorewood's zoning requirements by 1 July 2004. d. Plans for grading of the new lot and design of the foundation for the future home on the new lot shall be prepared by a registered professional engineer. e. The Applicant shall record a deed restriction on the new lot, advising future owners of the easterly lot of the conditions set forth herein. The deed restriction shall include the City as a signatory thereto. 5. The Applicant shall record this resolution, together with the drainage and utility easements legally described in Exhibit D, and the deed restriction referenced in 4.e. above with the Hennepin County Recorder or Registrar of Titles within thirty (30) . days of the date of the certification of this resolution. 6. The City Clerk will furnish the Applicant with a certified copy of this resolution for recording purposes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of April 2004. WOODY LOVE, MAYOR ATTEST: . CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK -3- . Proposed Le2al Descriptions PROPOSED PARCEL 1: (part of Certificate of Title No. 430174) . That part of Government Lot 7 and accretions thereto, Section 36, Township 117. Range 23, described as commencing at a point on a line bearing North 29 degrees 19 minutes East (assuming the south line of said Government Lot 7 as bearing East and West) from the northeast comer of Section 2, Township 116, Range 23, distant 668.49 feet northeasterly from said northeast comer of Section 2, which point is hereinafter referred to as point "A"; thence South 29 degrees 19 minutes West a distance of 175.27 feet to the actual point of beginning; thence South 58 degrees 17 minutes East a distance of 114.87 f~et to a point marked by ajudicial landmark; thence northeasterly in a straight line to a point distant 110.7 feet southeasterly from the aforementioned poin~ "A", as measured along a.line bearing South 68 degrees 11 minutes East from said aforementioned point "A", which point is marked by a judicial landmark; thence North 68 degrees 11 minutes West a distance of 279.43 feet to a point marked by a judicial landmark; thence continuing North 68 degrees 11 minutes West to the shore of Christmas Lake; thence Southwesterly along the shore of said lake to an intersection with a line bearing North 58 degrees 17 minute's West from the actual point of beginning; thence South 58 degrees 17 minutes East to a point distant 115.13 feet northwesterly from the actual point of beginning, which point is marked by a judicial landmark; thence continuing South 58 degrees 17 minutes East to the actual poJnt of beginning. ' PROPOSED PARCEL 2: (Part of Certificate of Title No. 430174) . . . ... ' . That part of Government Lot 7 and accretions thereto,Seetiori 36;"f6wnship n7~ Range 23, described as commencing at a point on a line bearing North 29 degrees 19 minutes East (assuming the south line of said Government Lot 7 as bearing East and West) from the northeast comer of Section 2, Township 116, Range 23, distant 668.49 feet northeasterly from said northeast comer of Section 2, which point is hereinafter referred to as point "An; thence South 29 degrees 19 minutes West a distance of 175.27 feet; thence South 58 degrees 17 minutes East a distance of 114.87 feet to the actual point of beginning, which point is marked by a judicial landmark; thence continuing South 58 degrees 17 minutes East a distance of 304 feet, more or less, to a point marked by a judicial landmark; thence continuing South 58 degrees 17 minutes East to the shore of Silver ,Lake; thence Northerly along the shore of said lake to an intersection with a line bearing South 68 degrees 11 minutes East from said aforementioned point "A"; thence No~ 68 degrees 11 minutes West to a point distant 368.15 feet southeasterly from said point "A", as measured along said line bearing North 68 degrees 11 minutes West, which point is marked by a judicial landmark; thence continuing North 68 degrees 11 minutes West to a point distant 110.7 feet southeasterly from the aforementioned point "A", as measured along said line bearing North 68 degrees 11 minutes West, which point is marked by a judicial landmark; thence Southwesterly in a straight line to the actual point of beginning. Exhibit B . " f; 1.1 ~ n U I] IJ ~ fJ I~ . I' f ~ 11 liJ J t I ~1i J if ~d ii ,~ ~ ~ ~J.s, IIi II .; &'!p: i ! I 2f L i g ...- ~ ! J :~ i r, ~ i I III ~ : 'Is' ISI .. I f CI) ~ (: ~ ~ ~ ~ f. If, J r; ~ 1 ~ ~I ~ :!~iulU J ee ~: ~ ~ II j~l.i,. t f f :.: ~ ~~ f" J:~; 1.: , f f ~:E ~ ~ :::::: :1 '111 II~ J' Q (J ~ ,~ II fin ..'f JI ~ ~: ii ~ ~ ,1 ii" If .. J! W CI) I&J . .~ ~f!~l~'f H ~~~ ~ ~ ~ UJn":" III aa: .~.~ ~ , 1,1- &' 'it'll i ~~~ I ~ ~ I .=J ~J oJ _r -If :~" ~~ ~ 0 ' ~ ,~~(J ~I!,JJI: I!",I~'J t:I'i 1III!i!~)1 ~ t: ~\J1'CJ' lif ;: I t: "... 'ffllf ~ ~ m 1~~f.t;j'jjl !P flif1iU'.il~ ~ ~ . diIJ.J;I!~~j .p1i!!fP!h I ~~ , . ft.~t~~ ~j'~iU~ 1 ~ 'Is i Ii.... ' iJ fl't ! & Je' I)' .. ! II! ~jjfjl I.J Jill n! I flallj; J~1'd "BhJJ'!;~~ Ijj'fJt!jij! l' ".,. j'fidIJp"w t_ol!"!.f.!_ ~ C ~~I!H,!;j;g~; ~i '- mlli! IRan! iJ Exhibit C . ' ~ . ". : 1b' / . ~+ .... .. . . Proposed Drainal!e and Utility Easements PROPOSED DRAINAGE & UTll...ITY EASEMENT FOR PARCEL 1: The northeasterly, southeasterly and southwesterly 10.00 feet of the following described tract of land: That part of Government Lot 7 and accretions thereto, Section 36, Township 117, Range 23, described as commencing at a point on a line bearing North 29 degrees 19 minutes East (assuming the south line of said Government Lot 7 as bearing East and West) from the northeast corner of Section 2, Township 116, Range 23, ; distant 668.49 feet northeasterly from said northeast corner of Section 2, which point is hereinafter referred to as point uA"; thence South 29 degrees 19 minutes West a distance of 175.27 feet to the.actual point of beginning; thenc~ South 58 degrees 17 minutes East a distance of 114.87 feet to a point marked by a judicial landmark; thence northeasterly in a straight line to a point distant 110.7 feet' PROPOSED DRAJNAGE & UTll...ITY EASEMENT FOR PARCEL 2: ., The northeasterly, northwesterly, and southwesterly 10.00 feet of the following described tract of land: That part of Government Lot 7 and accretions thereto, Section 36, Township 117, Range 23, described' as commencing at a point on a line bearing North 29 degrees 19 minutes East (assuming the south line of said Government Lot 7 as bearing East and West) from the northeast comer of Section 2, Township 116, Range 23, distant 668.49 feet northeasterly from said northeast corner of Section 2, which point is hereinafter referred to as point "A"; thence South 29 degrees 19 minutes West a distance of 175.27 feet; thence South 58 degrees 17 minutes East a distance of 114.87 feet to the actual point of beginning, which point is marked by ajudiciallandmark; thence continuing South 58 degrees 17 minutes East a distance of 304 feet, more or less, to a point marked by a judicial landmark; thence continuing South 58 degrees 17 minutes East to the shore of Silver Lake; thence Northerly along the shore of said lake to an intersection with a line bearing South 68 degrees 11 minutes East from said aforementioned point "A"; thence North 68 degrees 11 minutes West to a point distant 368.15 feet southeasterly from said point "A", as measured along said line bearing North 68 degrees 11 minutes West, which point is marked by a judicial landmark; thence continuing North 68 degrees 11 minutes West to a point distant 110.7 feet southeasterly from the aforementioned point "A", as measured along said line bearing North 68 degrees 11 minutes West, which point is marked by a judicial landmark; then'ce Southwesterly in a straight line to the actual point of beginning. -6- Exhibit D .. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD- SHOREWOOD. MINNESOTA 55331-8927 - (952) 474-3236. FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: DATE: Brad Nielsen 8 April 2004 RE: ITonkaBayt" Sign Permit." FILE NO;: Property -5680 County Road 19 . John Townsend, owner of Tonka Baytgas station (formerly Shorewood Market) at 5680 County Road 19, requests approval of a permit to replace existing signage on the site. He is proposing to replace the wall sign and portion of the pylon sign that represent the new business name or logo. The Zoning Code allows businesses in the C-3, General Commercial District to have three signs, the total areaof which does not exceed 10 percent of the building silhouette as viewed from the street. Since the subject property is a comer lot, both the south and east sides of the building can becounted. Based on information of record, thetwo sides of the building have a combined silhouette of 1155 sq. rt., which allows 115.5 sq. ft. of sign area. The applicant proposes to erect a 44" x 16' (58.7 sq. ft.) wall sign on the east side of the building, replacing the current "Shorewood Market" sign. There is an existing poster-style messageboard on the east wall that is 10 sq. ft., and the existing pylon sign will remain 72 sq. ft. The total of existing and proposed signs exceeds the allowable area by approximately 25 square feet. In addition, there are current violations of the sign code on the site. A portable sign advertising "live bait" is placed near County Road 19. Also, a large doll or scarecrow has been placed in various locations on. the site. As a condition of this permit approval, the owner of the property should be required to submit a signage plan that reduces the total sign area on the site to no more than 115.5 square feet. It is further recommended that approval be subject to the correction of all sign code violations. Cc: Craig Dawson John Townsend Pro Graphics Sign Co. no ~~ PRINTED ON RECYCLED PAPER # 3. I, Tonka Bayt 5680 Manitou Rd. Shorevvood,Mn.55331 MAR 2 3 2004 Tonka Bayt is requesting approval of a permit to replace existing signage on the site. We will be taking dovvn the Shorevvood Market sign on the front of the building and replacing it with a unlit T onka Bayt sign (44 inches by 192 inches) see attachment. We also plan on removing the Shorevvood Market plyon sign (not the prices) and replace that with our Tonka Bayt name and logo (see attachment). To my understanding the only permit I need is for the Shorevvood market sign on the building. Thank you . John B. Tovvnsend . I i 1 I I , 1 - - b tb ~ ~ \ . . ~I ~ J ~ .' NT ELEVAiiCJN LL.UM. ~ :.::.. ~ 6'-a ~~o~TI@ ~ TIDTI~O ~ TIo~TI@ I~ W1-'J WI ,--\ I-I ~ I-I I!!!l . . ~ . \ i ,J . , . ~: . . :-;... ,~ ~ . . . ~~/// Tonka layt .1 ..., . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 12 ~pril2004 . A 6:00 PM Work Session is scheduled this evening for a 'pre-board of review discussion . A6:45 PM Work Session-is scheduled for a discussion on commission appointments . Immediately following the,Regular City Council ineetffig, a Work Session is scheduled. Given the large number of items on the agenda this evening, and in'anticipation that several ofthem may have lengthy discussion, staff (Brad) plans to be briefer than iscust9maryin the introduction and discussion ofthern. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: Staffmg...,. None Agenda Item #3C: This item is the approval of several licenses: 1) a temporary gambling ,license for Delta Waterfowl Foundation, a non-profit organization, for a raffle to be held at its annual banquet on April 29 at the Minnetonka Country Club, 24575 Smithtown Road. Proceeds from the raffle will support the activities of Delta Waterfowl Foundation; 2) a Tree Trimmer's license for 2004 for Ron's Tree Service, 11178 150th Ave., Little Falls, " MN. All license requirements have been satisfied to grant a Tree Trimmer's License to this firm; 3) An on-sale intoxicating liquor license to the Minnetonka Country Club, 24575 Smithtown Road; 4) An on-sale intoxicating liquor and Special Sunday liquor license to the American Legion Post #259,24450 Smithtown Road; and5) An off-sale 3.2 Percent Malt Liquor license to Cub Foods, 23800 State Hwy. 7. All Liquor License requirements have been met for the three license renewal requests. Agenda Item #3D: The City of Shorewood jointly operates Crescent Beach with the City' of Tonka Bay. Expenses for lifeguard services ar~ shared by the cities. The attached annual Agreement for Lifeguard Services at Crescent Beach for the City of Shorewood is provided through the Minnetonka Public Schools Community Services. There is no increase in the City's fee for Lifeguard Services, which will remain at $3,513. Sufficient funding is included in the 2004 budget to meet this expense. Staff recommends approval by the Council. . ft ~41 PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of 12 April 2004 Page 2 of3 Agenda Item #3E: Staff is recommending approval of a motion that authorizes the expenditure of funds from the Equipment Replacement Fund for the purchase of one F250 pickup, per the State Contract with Lee Motors, Inc. Agenda Item #3F: City Attorney Tim Keane has left the Larkin Hoffman law firm and now hangs his shingle at the firm of Leonard, Street & Deinard. Mr. Keane will continue his services as described in the now-moot agreement with Larkin Hoffman. The resolution appointing Mr. Keane as City Attorney notes his Larkin Hoffman affiliation; it would be appropriate to acknowledge that his new affiliation is with the Leonard Street firm. Agenda Item #31: John Townsend has changed the former Shorewood Market to ''Tonka Bayt"(we're not sure why it couldn't have been "Shoreworm Market", but that's not our call). He has requested sign permits reflecting the change. As stated in the staff report, the proposed signs exceed the Code allowance by 25 square feet. Staff recommends approval of the permit, subject to the applicant submitting a revised plan showing 25 square feet of signage, and subject to correction of existing sign violations. Agenda Item #3J: Each year the City of Shore wood encumbers $55,000 of the operating budget for the seal coating of roadways. This resolution approves the plans and specifications for such services and authorizes the advertisement for bids. The bid opening for this project would be scheduled for 10:00 a.m., on May 19, 2004. e Agenda Item #3K: Mark Kawell has submitted final plans for the Aldenwood P.U.D.. The resolution and development agreement are not done as the packet goes out. This will be e-mailed under separate cover. Watch your e-mail on Friday for this item. Agenda Item #7 A: A report on the March 30 Park Commission Work Session will be provided. Agenda Item #8A: Dr. Bosworth has submitted development stage plans for his P.U.D. on Lake Linded Drive. While there were some unresolved issues, the Planning Commission voted unanimously to recommend approval of the plans, per staff recommendations and subject to the final plan being referred back to the Commission for review and approval. The Council should direct staff to prepare a resolution for the 10 May meeting. Agenda Item #8B: Three years ago, Dan Heiland received approval of a minor subdivision to split his property at 21175 Minnetonka Boulevard into two lots. Although plans were , Executive Summary - City Council Meeting of 12 April 2004 Page 3 of3 . . agreed upon relative to necessary drainage improvements, the applicant failed to complete the process. He has now reapplied and the Planning Commission voted unanimously to approve the division, again subject to staff recommendation. A draft resolution is enclosed for your review. Agenda Item #8C: Jim Sedesky requests a variance to build a deck on the rear of his home at 21040 Ivy Lane. Due to his lot abutting one of the Lake William. fire lanes, the setback is 30 feet, rendering the lot almost unbuildable. The Planning Commission agreed with a staff recommendation to approve the variance, subject to the applicant removing a shed that now encroaches onto the City-owned property, and maintenance of an existing hedge along the property line. A draft resolution is enclosed for your consideration. In a follow-up motion, the Commission agreed that this type of request should be subject to a conditional use process, rather than variance. A draft ordinance will be prepared for a future public hearing sometime in Mayor June. Agenda Item #8D: Robert Hensley and family have requested a variance to add an addition to the rear of their home at 28110 Woodside Road. Since their house is entirely outside of the buildable area of the lot, any addition to it requires a variance. Citing an established precedent from similar cases, the Planning Commission voted to approve the variance, subject to the applicant providing additional landscaping to the northeast of the proposed addition. A draft resolution is enclosed for your consideration Agenda Item #9A: The Board of Directors of the Shorewood Parks Foundation has nominated Jim Eddy to be re-appointed for a three-year term on the Board. According to the Foundation's by-laws, the Council must make the appointment. Agenda Item #9B: The Park Commission has requested that the Council state its expectations of the respective roles and responsibilities of the Commission and the Shorewood Parks Foundation. Staff has prepared a memorandum for Council consideration, modification, and (eventual) approval. Agenda Item #9C: Council may consider extending an appointment to two of the candidates interviewed earlier this year for appointment to the Planning Commission seats recently vacated by Jim Pisula and Deborah Borkon. The two Planning Commission vacancies to be filled are for the term ending January 31, 2006. Should appointments be made at tonight's meeting, a motion to adopt a resolution making appointments to the Planning Commission is in order. Council may also choose to readvertise the opening on the Commission, and plan to interview interested candidates at a later date. ~ ... ;" . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 22, 2004 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES DRAfT 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:02 P.M. A. Roll Call Present: Mayor Love; Councilmembers Lizee, Turgeon, and Zerby, Administrator Dawson; Attorney Keane; Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: Councilmember Garfunkel B. Review Agenda Mayor Love reviewed the Agenda for the evening. Administrator Dawson requested Item 9A, Planning Commission Appointments, be removed from the Agenda and become part of Item 12, A Work Session on Planning Commission Appointment Process. He noted Council would recess the Regular Meeting to an EDA Meeting, then back to Item 12, Work Session, and then to Item 13, Adjourn. Lizee moved, Zerby seconded, Approving the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Executive Session Meeting Minutes, March 8, 2004 Lizee moved, Turgeon seconded, Approving the City Council Executive Session Meeting Minutes of March 8, 2004, as presented. Motion passed 4/0. B. City Council Work Session Meeting Minutes, March 8, 2004 Zerby moved, Lizee seconded, Approving the City Council Work Session Meeting Minutes of March 8, 2004, as presented. Motion passed 4/0. C. City Council Regular Meeting Minutes, March 8, 2004 Turgeon moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of March 8, 2004, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Love reviewed the Consent Agenda. Councilmember Turgeon requested Item 3D be removed from the Consent Agenda and moved to Item 8E for further discussion and consideration. :It 2. It ~ ,. CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 2 of 11 Turgeon moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing C. Adopting RESOLUTION NO. 04-021, "A Resolution Approving a Gambling License for American Legion Post #259,24450 Smithtown Road." D. Appeal Notice to Remove Appellant: Wade Kenyon Location: 25565 Smithtown Road This item was removed from the Consent Agenda and moved to Item 8E. E. Adopting RESOLUTION NO. 04-022. "A Resolution Proclaiming April as Child Abuse Prevention Month." . F. Adopting RESOLUTION NO. 04-023, "A Resolution Proclaiming Arbor Day as April 30, 2004." G. Accept Proposal for Professional Services for Badger Well H. Request from T-Mobile for Conditional Use Permit to Locate on the Southeast Area Water Tower 1. Authorization for Expenditure of Funds for a Public Works Van Motion passed 4/0. Attorney Keane arrived at 7:05 P.M. . 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS A. 7:15 Public Information Meeting - Storm Water Pollution Prevention Program This item followed Item 7C on the Agenda as the. appropriate time had not yet been reached for this segment of the meeting. Mayor Love opened the Public Information Meeting at 7:24 P.M. Administrator Dawson stated federal mandates directed cities to provide an opportunity to present information and gather feedback from City residents on the Storm Water Pollution Prevention Program being implemented by the City. . . CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 3 of 11 Engineer Brown explained the Council had previously discussed the National Pollutant Discharge Elimination System (NPDES), Phase II, as part of information to be shared with municipalities regarding the Clean Water Act. He noted preparation of a Storm Water Pollution Prevention Program (SWPPP) was one component mandated to meet the Clean Water Act guidelines. He also explained the goal of the NPDES permit process was to restore and maintain the chemical, physical, and biological integrity of waters of the state through management and treatment of urban storm water runoff. In accordance with the provisions of the Clean Water Act, Minnesota Statutes Chapter 115 and 116 as amended, and Minnesota Rules Chapter 7001, the SWPPP shall be reviewed at a Public Information Meeting and public comment received for permanent record and to provide a record of decision regarding comments received for the SWPPP, with submission of record to the Minnesota Pollution Control Agency. Engineer Brown then explained the parts of the SWPPP, with specific attention being given to six control measures to help reduce pollution in receiving waters. These six control measures included many components including Public Education and Outreach, whereby brochures, handouts and newsletters would be readily available to residents, SWPPP Staff Training, and creation of a SWPPP Web page for City residents' access. Public Participation and Involvement would be gained through holdirlg the SWPPP Annual Meeting. TIlicit Discharge Detection and Elimination, including establishment of an TIlicit Discharge Ordinance, enhancing aspects of the existing Recycling program, and updating the Storm Sewer System Map. Additional Construction Site Storm Water Runoff Control Measures would also be developed as part of the City's SWPPP. Best management practices for these measures included development of an Erosion Control Ordinance, and Staff Training for the Public Works Department regarding best management practices regarding erosion control measures. A fifth control measure included Post Construction Storm Water Management Measures that would include revisions to the City's Storm water Management Plan, and hold a development review annually. Pollution Prevention and Good Housekeeping Measures included a Storm Sewer Inspection program, best management practices for storage of equipment and hazardous materials, evaluation of the landscaping and lawn care practices, review of the road salt application process, evaluation of the street sweeping program, and evaluation of guidelines for a NPDES permit for industrial activity within the City. Seeing no one present wishing to provide public testimony on this issue, Mayor Love closed the Public Testimony portion of the meeting at 7:35 P.M. Councilmember Lizee questioned how long the City had to work on this federal mandate. Engineer Brown stated information had arrived in mid-2003, with a directive that cities should be covering the year 2003 in their SWPPP report. He noted that the Environmental Protection Agency was still providing revision to the requested information six days prior to the reporting deadline for cities, thus making it doubtful all regulations could be met for 2003. He stated Staff had made every attempt to meet those regulations and would review the EP A comments and modify the reported goals of the SWPPP as needed. Councilmember Lizee also questioned whether this report included licensure for four years for the City and if the mandate had any federal funding associated with the directives to cities. Engineer Brown stated the report spanned four years, with annually reporting to the EP A, and no federal funding had been given to cities to offset the costs for their staffs to accomplish the extra workload presented by these mandated efforts. Engineer Brown also explained these standards were required by each city. He commented Staff had been doing many of the items currently as part of the City's Storm water Management Plan, but without the level of documentation being requested by the EP A. He also noted management of the goals of the SWPPP providing a large undertaking for City Staff. CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 4 of 11 Mayor Love stated studies of the City's sediment basins were needed, but he remained concerned for the old ponds throughout the City that did not function as part of a development agreement. He stated he would like to enter into discussions with representatives of the Watershed Districts in Shorewood regarding storm water pond maintenance issues. He stated he would be happy to represent the Council in that dialogue, and noted he was concerned for funding the efforts stated in the SWPPP. Councilmember Turgeon stated she would like to see a site established in the area where people could bring hazardous materials for recycling purposes. Council indicated consensus for having Mayor Love act as its representative in discussions with the watershed districts for the City. Zerby moved, Lizee seconded, Accepting the SWPPP and Directing Staff to Prepare a Record of Discussion for submittal to the Minnesota Pollution Control Agency~ Motion passed 4/0. 6. PUBLIC BEARING . None. 7. PARKS A. Report on Park Commission Meeting Held March 9, 2004 Commissioner Davis reported on the March 9, 2004 Park Commission Meeting (as detailed in the minutes of that meeting). B. Music in the Park C. Consideration of Sponsorships for Music in the Park Engineer Brown stated the next two items would be discussed at the same time. . Engineer Brown explained at the March 9, 2004, Park Commission Meeting, the Commission discussed the potential of establishing Friday, June 11, Friday, July 9, and Friday, August 13,2004, as dates for an event called "Music in the Park." These musical events were proposed to take place using the covered pavilion area of Eddy Station at Freeman Park. The Park Commission would be seeking vendors to perform during these dates, and Park Funds would be utilized for the expense of these events. In response to Councilmember Zerby's question, Engineer Brown explained the events were proposed to take place from 6:30 P.M. to 8:30 P.M. In addition, the Park Commission discussed the idea of corporate sponsors for these events. After much discussion, the Commission agreed to recommend any acknowledgement of sponsors would occur only on the back of any programs printed for such events. Mayor Love stated it would be important to consider not only corporate sponsorship, but private sector sponsorship as well. CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 5 of 11 Turgeon moved, Zerby seconded, Approving the Dates of Friday, June 11, Friday, July 9, and Friday, August 13 of 2004, for the "Music in the Park" events at Freeman Park. Motion passed 4/0. Lizee moved, Turgeon seconded, Approving Acceptance of Private Sector Sponsorship for the "Music in the Park" events. Councilmember Zerby questioned issues of signage for the event. Engineer Brown noted literature could be passed out on site, but the City needed to follow its own rules regarding signage. Motion passed 4/0. 8. PLANNING . Planning Commissioner Conley reported on the matters considered and actions taken at the March 9, 2004, Planning Commission Meeting (as detailed in the minutes of that meeting). ' A. Minor Subdivision/Combination Applicant: D.R. Verdoorn (Rep. By Sharratt Design & Co.) Location: 28210 and 28220 Woodside Road . Director Nielsen briefly reviewed the case for the Council, noting the Planning Commission discussed these issues at the January 6,2004 meeting, at which time Staffwas directed to prepare findings denying the application as presented. He went on to briefly review the history of the case noting Daryl and Carol Verdoorn, owned the property at 28210 Woodside Road. The Verdoorns proposed splitting off the southerly 11 feet of their lot and conveying it to their son, Jim, who owned the property immediately south at 28220 Woodside Road. He went on to explain the northerly parcel contained 113,943 square feet and was occupied by a single-family residence. The southerly parcel was substandard for the R- IAlS, Single-family ResidentiallShoreland zoning district, containing only 21,636 square feet, and was occupied by a single-family residence. Access to both lots was gained by a private road that extended off ofW oodside 'Road. The strip of land to be conveyed contained approximately 7004 square feet, which would bring the southerly lot to 28,640 square feet. He noted it was the intent of the parties to bring the smaller lot up to at least 70 percent of the R-IA1S lot area requirement that would make a lot buildable. The applicants hoped to avoid having to obtain a variance in the event they would demolish the smaller house and rebuild on the site. Director Nielsen went on to explain that while it was understandable the property owners wished to increase the size of the smaller lot to avoid future variances, gerrymandering of lot lines simply to achieve area was not recommended. Shorewood' s Comprehensive Plan specifically mentioned gerrymandered lot lines and "flag lots" as problems to avoid in the subdivision of lots. To approve a subdivision as proposed by the applicant would run contrary to, and defeat the policies adopted in, the Comprehensive Plan. Although the II-foot strip added a little width to the smaller lot, the easterly 390 feet of the strip did nothing to increase the "buildability" of the lot. Director Nielsen explained a different alternative existed that accomplished what the applicants were seeking. To simply pivot the property line from the northeast corner of the smaller lot, making it more CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 6 of 11 perpendicular to the shoreline, resulted in better lot design. The owner of the larger parcel had expressed an unwillingness to adjust the lot line in this fashion because it reduced the length of shoreline for the larger lot. Director Nielsen also noted the two lots as presented in the alternative form would be among the widest lots on the Shorewood portion of Smithtown Bay. Director Nielsen also explained the applicants' attorney had submitted a letter to the City earlier in the day, explaining that if the City was not willing to approve the application as submitted, the applicant would be willing to revise the plans. With this in mind, Director Nielsen explained the case could be returned to the Planning Commission for further consideration on April 6, 2004. Councilmember Zerby stated he thought the City was asking the applicant to consider a substantial conveyance in this case. He also thought there were extenuating circumstances to this property, and he did not see the need not to convey,the eleven-foot strip, as recommended by Staff. Councilmember Turgeon stated the goal of the recommendation was toward making the lots more buildable in the future. . Director Nielsen noted the value of the land would not disappear simply because the smaller lot was made buildable, and benefits to the applicant would still be retained as the applicant owned both parcels. Councilmember Lizee stated she did not think the economic issues of the applicant were the issue of concern in this item for the Planning Commission. She stated the Commission made a recommendation predicated on the issue of "gerrymandered" lot lines, and the Commission had recommended Staffs proposed design as making the most logical sense. Councilmember Zerby stated he thought the two lots worked together as one since the driveway access was shared. Turgeon moved, Lizee seconded, Directing Staff to refer this issue to the Planning Commission for further review. Councilmember Zerby stated he would support returning this case to the Commission for further review . as his comments on the case had been made known. Motion passed 4/0. B. Bosworth PUD Concept Stage Approval Applicant: Dr. Kelly Bosworth Location: 6120 and 6140 Lake Linden Drive Director Nielsen explained the history of this case, noting the applicant was requesting Concept Stage Approval of a Planned Unit Development as a zoning district. He briefly summarized the history and changes for the request, noting the Planning Commission had recommended approval of this approach and concept stage approval. He explained the proposed development agreement would direct the activity of both lots on the site. He stated the Commission and Staff had agreed with the applicant's plans for the driveway, parking, and lots, as well as additional proposed uses including additional hours of operation, occasional emergency care on the site, and illuminated signage for the site. Director Nielsen summarized the issues being considered as part of the request that impacted the zoning district aspects of the case. He stated daycare and day spa use had been considered by the Planning Commission for inclusion in the CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 7 of 11 description of uses in a Residential-Commercial district, and thus, would apply to this site as well. He stated the applicant had stated his intentions to include more of a medical use for the day spa concept for the site, and trip generation and drainage issues had also been considered for this project. Additional landscaping had also been requested as part of the recommendations from the Planning Commission. Director Nielsen also noted the presence of the applicant this evening. Dr. Kelly Bosworth, owner of 6120 and 6140 Lake Linden Drive, stated he would be happy to answer any questions Council had of him regarding this case. Councilmember Zerby stated he was concerned about the elevation difference between the site and the house to the north and proposed height of the buildings. He also noted concern for a retaining wall on the site and related impacts for drainage to the area, as well as concerns for signage and hours of operation. . Director Nielsen stated the height of the building would have to comply with the City's ordinance regulating the height of structures, and some retaining wall would be necessary due to the topographical constraints on the site. Engineer Brown also noted the drainage on the site would be collected via a gutter system and directed to the south away from the residential neighborhood to the north. Director Nielsen also noted the City, through a P.U.D., would gain architectural control for the site as part of the development agreement. Councilmember Zerby noted he was concerned for any potential extra noise or nuisance that might come from having the hours of operation begin at 7:00 A.M. Councilmember Turgeon stated the Planning Commission had spent a great deal of time on each of these issues, and had viewed the whole plan as one site with the northerly lot's development being reviewed by the Commission at such a time that the applicant would be moving into the development phase of the planning process. . Turgeon moved, Lizee seconded, Directing Staff to Prepare Findings of Fact Recommending Approval of a Request for Planned Unit Development Concept Stage Plans for Dr. Kelly Bosworth, 6120 and 6140 Lake Linden Drive. Councilmember Zerby questioned whether there were any concerns regarding the hours of operation, and requested hours be specified in the development agreement. Motion passed 4/0. c. Minor Subdivision and Bluff Impact Setback Variance Applicant: Thomas Thiss Location: 6110 Ridge Road Director Nielsen explained Mr. Thomas This is proposed subdividing his property at 6110 Ridge Road into two lots. Due to the topography on the eastern half of the lot, Mr. Thiss had also requested a variance to the bluff setback requirement. Director Nielsen also explained the subject site was zoned R- IAlS, Single-Family ResidentiallShoreland and contained 2.42 acres of land. It was occupied by a single-family dwelling and a detached garage. The property was accessed by Ridge Road, a private street. The land was situated between Christmas Lake and Silver Lake, and was relatively wooded and dropped rather dramatically (>40 percent grade) toward Silver Lake. CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 8 of 11 The proposed lots would contain 45,239 square feet (west lot) and 60,145 square feet (east lot). The applicant had provided hardcover calculations showing the lot with the house on it would have 21.7 percent impervious surface. The small garage on the west side of Ridge Road was nonconforming with respect to side yard setback requirements. Although both of the proposed lots met or exceeded the R-1A1S size requirements, the applicant was asked to demonstrate the new lot would be buildable. Driveway grade and bluff impact were two issues raised in the initial review of the proposed division. The applicant was directed to show a driveway serving the new lot could meet a maximum eight percent grade. The proposed building pad shown on the survey provides for a driveway that meets the City's requirements. The slope of the land in the southwest corner of the new lot was more gradual than most of the lot. In spite of that and despite taking advantage of the average setback provision allowing a reduced front yard setback where adjoining structures were closer to the street, the proposed building pad encroached into the 20-foot bluff impact zone for Silver Lake. Director Nielsen further explained that even if the house . pad was reduced to comply with the bluff setback, the driveway would still need to encroach in order to meet the maximum grade requirement, and he had recommended the variance be limited to the driveway construction only. Thomas Thiss, 6110 Ridge Road, stated he thought the site had a plateau with a gradual slope in the buildable area and there was no real encroachment in the bluff area as a bluff was not readily apparent in the topography of the site in this area. He requested Council allow the extension of the building pad into the "bluff' area as it would give an architect room to maneuver a structure on the site, and no real impact to a bluff was being made. Planning Commissioner Conley explained, in response to Councilmember Turgeon's question, that the Commission had believed there was adequate space on the site to construct a new structure within the buildable area of the lot, and there was no demonstrable hardship for granting a variance to allow construction to enter into the bluff impact zone. Turgeon moved, Lizee seconded, Directing Staff to Prepare Findings of Fact Approving the . Request for a Minor Subdivision, subject to Staff Recommendations, and Denying the Bluff Impact Setback Variance Request for Thomas Thiss, 6110 Ridge Road. Motion passed 4/0. D. Shorewood Village Shopping Center - Conditional Use Permit for Multiple Signage Director Nielsen explained representatives of the Shorewood Village Center had submitted an application to revise the center's existing conditional use permit for multiple signage. He went on to explain Shorewood's Zoning Code allowed each commercial property up to three signs - one freestanding and two wall signs. Properties with multiple tenants, such as a shopping center, by conditional use permit, could be allowed more signs based upon an overall sign plan approved by the City. The City's regulations allowed the property owner latitude with respect to the design of the signage plan. In the past, the center was quite restrictive, going so far as to specify lettering style and color. The new plan provided for more flexibility in this regard. Tenants were allowed different lettering styles and a broader choice of colors, and under the revised plan, logos were allowed for display as well. Director Nielsen also stated the biggest change in the new plan was that signs would be allowed to be internally lit with LED lighting. CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 9 of 11 Director Nielsen explained the City's primary concerns with respect to signage in this case were the size number of signs. The revised plan spelled out how big and how many signs were allowed for each of two . . ... . tYPes of tena.nts. "hi:Une" arid "fIiienoiMall"-tenants\.verea,llowedone sign each; to be located within- the signage band on the front of the building, not to exceed 20 square feet in area. Major tenants occupying 5000 square feet or more of the center, were allowed additional signage. After clarification of the applicant's determination of appropriate signage planned for each type of tenant, Director Nielsen stated the total sign area for the major tenants remained of some concern. Although the total area of signage was within 10 percent of the building silhouette area, 150 square feet was considered a great deal of signage. Director Nielsen also explained two new tenants' requests were to have the business name included with the previously allowed "open/closed" signage. With regard to the plan submitted, Director Nielsen's recommendation was that these signs be allowed, as long as it included only business identification and open/closed information, and remained limited to three square feet in area. . Director Nielsen stated he had recalculated the signage footage, and found signage would be limited to 100 square feet for the two major tenants and the number of signs specified as two for future major tenants and three for larger major tenants, such as the hardware store and drug store, and with the three foot sign being revised to four feet for informational signage only. With these revised calculations, he was recommending approval of the Conditional Use Permit and would include the revisions for the request. Councilmember Zerby expressed concern for larger informational signs, as the identification of the tenant would clearly be visible on the sign band on the exterior mall entrances. He also stated he would like to see an example of the LED technology to be utilized in the signage. Without objection from Council, Staff requested time to gather appropriate related documentation regarding Council's concerns and would report back later in the Agenda for the evening. . E. Appeal Notice to Remove Appellant: Wade Kenyon Location: 25565 Smithtown Road This item was moved from 3D on the Consent Agenda for further discussion and consideration. Councilmember Turgeon stated she had requested this item be moved to 8E. in the Agenda as she wondered what was being constructed with the building materials on site, and stated she did not want these issues to remain without remedy for ninety days. She also stated she would like to see building permit applications within five to seven business days, and construction materials removed within 45 days. Turgeon moved, Zerby seconded, Granting an Appeal Notice to Remove, subject to the following restrictions: Building permits would be applied for by March 31, 2004; Nuisance materials would be cleaned up within 30 days of this date; and Building materials would be removed within 45 days of application for building permits. Motion passed 4/0. Council then returned to Item 8D for further clarification from Director Nielsen on issues of concern. Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 04-024. "A Resolution Granting a Conditional Use Permit for Multiple Signs, subject to Staff Recommendations, and the Size of CITY COUNCn.. REGULAR MEETING MINUTES MARCH 22, 2004 Page 10 of 11 Informational Signage to remain at 3 square feet and to include the name of the individual business. . .. ......... Councllmember-furgeonClannedtheirifenormalrtenanfsshotildriofnavethe infofujatiotfsigrts posted inside the mall windows. Without objection from the seconder of the motion, the maker of the motion amended the motion to include language stating the interior mall tenants should not have the informational signs posted inside the mall windows. Motion passed 4/0. 9. GENERAL/NEW BUSINESS A. Planning Commission Appointments This item was removed from the Agenda for this meeting and placed under Item 12, Work Session Meeting on Planning Commission Appointments. B. Revision to Gideon Glen Cooperative Agreement . Administrator Dawson explained that late in 2003, the Minnehaha Creek Watershed District (MCWD) drafted a cooperative agreement for the improvements and maintenance of them on the Gideon Glen property. The MCWD Board approved the agreement in December of 2003, and Shorewood City Council approved in on January 12, 2004. When the agreement arrived at Hennepin County, staff in the Transportation Department raised objections to the provision making it the County's responsibility to maintain the storm water treatment pond and grit chamber, as County policy strictly assigned this responsibility to cities. Staff entered into negotiations regarding this issue, and Administrator Dawson noted revisions to the Cooperative Agreement were still being discussed with regard to transference of wetland credits on the Gideon Glen site from the County to the City. Council clarified various aspects related to wetland credits and the Gideon Glen project. Lizee moved, Zerby seconded, Approving the Revised Cooperative Agreement for Gideon Glen, . and Authorizing Execution of the Cooperative Agreement by the Mayor and City Administrator. Motion passed 4/0. 10. ENGINEERINGIPUBLIC WORKS None. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection Administrator Dawson stated the County Road 19 intersection project was proceeding appropriately at this time. 2. Public Safety Facilities . . CITY COUNCIL REGULAR MEETING MINUTES MARCH 22, 2004 Page 11 of 11 This item was discussed as part of Item liB. Engineer Brown noted a well failure had occurred at the Woodhaven Well in tlie pasrweek: - He-.stated. residents were receiving adequate service at this point in time with appropriate long term repair solutions also being considered. Attorney Keane stated the Lake Linden Drive condemnation offer had been accepted at appraised value and a trail would be constructed along the remaining segment in the future. B. Mayor & City Council Mayor Love reported the residents concern regarding the northerly slope of the Public Safety Facility had been accepted and made part of the record at the March 17, 2004, EFD Board Meeting. Mayor Love recessed the Regular City Council Meeting to the Shorewood Economic Development Authority Meeting at 9:23 P.M., and a Work Session on Planning Commission Appointments would follow the EDA Meeting this evening. 12. WORK SESSION Mayor Love reconvened the Work Session portion of the meeting at 9:33 P.M. The Council discussed the Planning Commission Appointments and the South Lake Minnetonka Police Department budget and related Joint Powers Agreement issues. Mayor Love recessed the Work Session portion of the meeting at 10:05 P.M., and reconvened the Regular Meeting at 10:06 P.M. 13. ADJOURN Lizee moved, Zerby seconded, Adjourning the Regular City Council Meeting of March 22, 2004, at 10:07 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recordin2 Secretary Woody Love, Mayor Craig W. Dawson, City Administrator