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030904 PK MINCITY OF SHOREWOOD PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD CITY HALL TUESDAY, MARCH 9, 2004 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Arnst called the meeting to order at 7:04. A. Roll Call Present: Chair Arnst; Commissioners Davis, Meyer, Young, and Farmok; City Engineer Brown; City Council liaison Lizee; and Technician Bailey Absent: Commissioners Gilbertson and Callies B. Review Agenda Young moved, Meyer seconded, approving the Agenda as submitted. Motion passed 510. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of February 10, 2004 Meyer moved, Farniok seconded, approving the Park Commission Meeting Minutes of February 10, 2004 as submitted. Motion passed 510. B. Park Commission Work Session Minutes of February 10, 2004 Young moved, Davis seconded, approving the Work Session Minutes of February 10, 2004, as presented. Motion passed 510. MATTERS FROM THE FLOOR There were none. REPORTS A. Report on City Council Meetings of February 23, 2004 and March 8, 2004 Engineer Brown reported that there was a petition at the February 23rd meeting for the extension of watermain along Timber Lane, the petition was found to be adequate; therefore the City will begin a feasibility report for the extension of water along Timber Lane. The Southshore Senior Center also gave a report. Music in the Parks was brought up to the Council as a Parks item and was received favorably by the City Council. Based on feedback, it seems many people have been excited by the idea since it has been published in the periodicals. Brown stated that there was also a Shorewood Lane resident who is pursuing changes that he desires regarding grading of the South Lake Minnetonka Public Safety facility. Of concern is the north and east slopes, as his rental property backs up to that. On March 8th the resident returned and Council directed him to seek a remedy through the coordinating committees. Brown stated that since the Public Safety Facility is not owned by the City of Shorewood, it is owned by the Fire, Police, coordinating committees comprised of Councils of each City to manage that property. PARK COMMISSION AGENDA TUESDAY, MARCH 9, 2004 PAGE 2 OF 5 On March 8th, there was discussion about traffic along Radisson Road where residents had requested that changes be made to eliminate cut through traffic. Council did authorize an expenditure of funds to study some alternatives for Radisson Road. Finally, Brown stated that he had presented the County Road 19 plan to Council last night without the streetscape items. The landscape firm will be incorporating this portion of the plans into the proposal within the next few weeks. He indicated that he would bring those plans to the next Park Meeting to share with the Commission. He mentioned that the Shopping Center owner has reached a tentative agreement with the County of how their mall and parking will be impacted. The County has indicated that they anticipate having the right of way in hand by August 1st, with construction expected to begin early in the season, mid May. B. Report on Park Foundation Meeting — Park Commissioner Callies Chair Arnst noted that this was addressed in an earlier work session this evening. C. Update on Concessionaire Agreement — Larry Brown, Public Works Director Brown reported that the Concessionaire Agreement was revised to include item 6, regarding unsold items. The one update that was not included in the memorandum was that Charlie Davis has indicated to the City that he does not wish to continue to act as the concessionaire this year. While the contract was revised to include weekends, Brown did not believe this impacted the concessionaire's decision. Chair Arnst asked if Brown had contacted Girls Softball about the availability to run the concessions. Brown stated that he had not yet notified the sports organizations. Meyer asked if Brown would still be involved in the concessions. Brown stated that he will likely be more involved in the process. Staff has been discussing the potential of requiring the concessionaire to purchase the product; however, he felt the City would lose the ability to control the inventory and cash flow. Meyer also noted that it would be unlikely the City could find an independent contractor to foot the bill for inventory. 5. DOG PARK A. Explore Space Possibilities Chair Arnst explained that a resident had recently encouraged the Commission to consider the introduction of a dog park to Shorewood which, in turn, persuaded the Commission to add it to its goal list for this ear. She suggested this item be considered further in the work session slated after the meeting this evening as the Commission examines the park maps. 6. UPDATE ON MUSIC IN THE PARK PARK COMMISSION AGENDA TUESDAY, MARCH 9, 2004 PAGE 3 OF 5 Chair Arnst indicated that Park Secretary Grout had done some investigation regarding the Music in the Park concept and suggested the Commission make a motion to recommend to the Council that the City host a series of three music events this summer. Brown suggested the Commission consider making a second motion to recommend whether this will be a sponsored event. Meyer asked whether the Commission was comfortable with the amount of money estimated for these events. Chair Arnst suggested that a couple of Commissioners determine a budget and what kind of sponsors the City could get for the event and then fit that together with the price estimates. Meyer questioned whether the Commission had the budget to execute the series without a sponsor. Brown felt there was a great deal of momentum behind this concept, based on the positive feedback he'd received regarding this event. He did not believe gaining sponsored support would be difficult. Brown pointed out that the Commission has park funds and capital improvements funds available. Young felt it was important to launch the series well and not be concerned about cutting corners in order to save money. Farniok moved, Davis seconded, to recommend to the City Council that the City host a series of three Music in the Park concerts, one each in June -July -August. Motion passed 510. With regard to the question of sponsorship, Young indicated that he was very comfortable with sponsorship. Davis suggested the Commission lay out guidelines for sponsorship. Farmok agreed with Brown that there are soft benefits for that type of cooperation within the business community which demonstrates how the City and businesses are working together to benefit the community. Davis moved, Young seconded, to recommend to the City Council that the City pursue sponsorships. Motion passed 510. 7. DISCUSS ASSIGNMENTS FOR COMMISSIONERS A. Monthly City Newsletter Articles Chair Arnst indicated that she was feeling overwhelmed by the number of events she has been pursuing on behalf of the Park Commission and asked for assistance from the Commission. As the deadline is approaching on the 15th, Chair Arnst asked for assistance covering the articles for the rest of the year. PARK COMMISSION AGENDA TUESDAY, MARCH 9, 2004 PAGE 4 OF 5 Davis indicated that she would cover the article for this month. She stated that a series of articles about water quality would be her initiative; whereas, others could just write up notes about the meetings. Davis stated that she could extend her series to cover March -May. Farmok stated that she would help with a "blurb" of the meeting for April and turn that over to Davis. B. March 13 Minnewashta Church Event Chair Arnst explained that the Minnewashta Church, near Cathcart Park, contacted Brown last week to inform him that they will be hosting a health fair next weekend entitled Mind, Body, and Spirit. For the "Body" part, the Church representative suggested the City provide a display that has to do with Shorewood parks and trails, promoting physical health. Gilbertson has volunteered to take the 10-1PM shift and Chair Arnst asked if someone else would be willing to take the second shift. She indicated that Julie Moore has photos, brochures, and information that could be put together for a display. Young indicated that he would be willing to cover the second shift. Chair Arnst suggested he coordinate that with Gilbertson and contact Moore about supplying you with a display for the event. Brown indicated that he would also leave a note for Moore. C. Music in the Park Chair Arnst, Farmok, Davis, and Meyer stated that they would assist with the Music in the Park series. D. Skate Park Research Brown stated that it would be far easier for City staff to take this effort on and meet with Tim Hughes to determine what updates should be made. E. Park Commissioner Seminars Chair Arnst asked the Commissioners how they felt about trying to delay this until fall or whether the Commission should try to pursue the second in the series for spring. Young stated that he would be inclined to delay the seminar until the fall to give the Commission an opportunity to meet with the new head of the Association and determine if she has the same level of enthusiasm to further the program. Chair Arnst noted that they had not even determined what the agenda would consist of. Meyer stated that she would be interested in including the water quality subject that would be of interest to others. PARK COMMISSION AGENDA TUESDAY, MARCH 9, 2004 PAGE 5 OF 5 Young suggested they let the other cities know that they are thinking fall for the next in the series and would encourage them to bring some of their examples of `best practices' to share at the meeting. Meyer suggested an October timeline. 8. NEW BUSINESS Farmok stated that she had her orientation and found it to be useful. 9. ADJOURNMENT Davis moved, Young seconded, to adjourn to the Work Session. Motion passed 510. RESPECTFULLY SIBMITTED, Kristi B. Anderson Recording Secretary