Loading...
083004 PK MINCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD PARK COMMISSION SPECIAL MEETING CITY HALL MONDAY, AUGUST 30, 2004 5:15 P.M. MINUTES 1. CONVENE PARK COMMISSION SPECIAL MEETING A. Roll Call Present: Chair Davis; Commissioners Meyer, Young, Farmok, and Westerlund; City Engineer Brown; Administrator Dawson; Technician Bailey Absent: Commissioners Gilbertson and Wagner B. Review Agenda Meyer moved, Westerlund seconded, approving the agenda as submitted. Motion passed 510. 2. REVIEW PARK FOUNDATION PROPOSAL FOR FREEMAN PARK PLAZA DRAWING Brown reviewed the revised Plaza plans with planting designations. From a technical standpoint, Brown felt the proposal could move forward, if the Park Commission was comfortable with the submittals. Farmok interjected that a tree that currently exists on site was placed incorrectly on the plans. In addition, she suggested the Foundation consider a `Y' shaped sidewalk accessing the plaza as opposed to the two straight sidewalk paths designated on the plans. Finally, she questioned how the traffic would flow around the picnic table area. Since she believed patrons to the park might cut across the grass to the corner of the plaza instead of using the sidewalks, Westerlund suggested some additional landscaping be planted to deter cut through traffic. Although Davis felt the Commission could approve the slab and the general proposal, she had contacted a landscape architect who would be willing to work with the Foundation on other details including the garden design. Foundation Chair Dallman stated that the donor group planned to attend the next Commission meeting to present their plaque proposal. Westerlund encouraged staff to abide by ADA standards. Brown stated that he believed the design was ADA compliant; however, indicated that he would follow-up. Farniok moved to accept the plaza plan per the architectural drawings subject to review by a landscape architect regarding the table placement, trail access, garden recommendations, tree selections, and the donor plaque. Foundation member Callies asked whether the Commission could approve the proposal subject to staff approval of the details so as not to necessitate another meeting on this issue. The Commissioners agreed. PARK COMMISSION MINUTES MONDAY, AUGUST 30, 2004 PAGE 2 OF 3 Farniok amended her motion as follows, to accept the plaza plan per the architectural drawings subject to staff recommendations and review by a landscape architect regarding the table placement, trail access, garden recommendations, tree selections, and the donor plaque. Westerlund seconded. Motion passed 510. Davis promised to supply the Foundation with the contact name and number of the landscape architect. REVIEW AND APPROVE REVISIONS TO POLICIES AND PROCEDURES FOR RECOGNIZING DONATIONS TO THE PARKS Brown presented a revised Donor Policy for the Commission to review based on comments from the previous Commission meeting. The Commission reviewed the document and made minor modifications to the Policy. Westerlund questioned whether the scoreboard discussions of the previous meeting fell under Section 2, f, `donations of a routine nature'. Brown stated that, while replacement of an existing sign might be considered routine maintenance, the installation of a new scoreboard might be a different subject; therefore, should be left out of the routine nature subheading. Westerlund agreed that the Commission should make the decision with regard to a new scoreboard when it is approached with a request. Brown acknowledged that there would be many subjective conditions that the Commission could not possibly define in this document, since the standards are yet to be determined until the Commission is faced with items considered routine. Brown suggested that the scoreboard subject be left to fall under the sign permit process as opposed to the donor policy. Meyer questioned how the City would handle a donation of a lump sum of money without a particular donor project in mind. Administrator Dawson indicated that the donor would be thanked and a plaque considered for items funded with the donation. Meyer moved, Westerlund seconded, to approve the revised Donor Policy as amended. Motion passed 510. Brown congratulated the Commission on finalizing this policy, which he guaranteed would be tested over time as a living document. 4. NEW BUSINESS Council liaisons: September 13 Westerlund October 11 Farniok PARK COMMISSION MINUTES MONDAY, AUGUST 30, 2004 PAGE 3 OF 3 October 25 Westerlund Brown encouraged the Commission to give thought to its 2004-2005 goals and priorities. Other than sign issues as they pertain to parks, and skate park equipment, he asked what goals the Commission would like to set for itself. Although she wished to pursue the dog park proposal for Minnewashta Park, Meyer stated that she would like to see an accounting of the entire park budget. Brown stated that the City Council had also discussed the dog park project, though no formal motion was made, he believed many of the Council members were in support of this proposal. He pointed out that the City has received many favorable emails for its construction. Brown suggested that the Commission consider making a recommendation to the City Council that it would like the City to support this project and put forth the funds that are available to move it forward. In addition, Brown indicated that he would bring back the Minnewashta Park representative for a status report. Young maintained that it would be appropriate for the Commission to review its goals that it had set up for this year, before it decides to distribute too much of its funds on new projects. He believed many of the Commissioners would benefit from a review. Westerlund concurred. Farmok stated that, since joining the Commission, she has felt that they have been behaving reactively', as opposed to `proactively'. She indicated that she would prefer to be proactive, by working from a plan laid out which covers the topics for discussion. Young suggested that a discussion regarding the increased incidence of damage in the parks be a matter of concern and discussion. Brown asked what additional items the Commission would like to consider on future agendas. Those identified included, water quality at Manor Park pond, and beyond, signage in the parks, concession operation numbers for 2004, the role of horticulture and a tree inventory for the parks, buckthorn control, identification of preservation areas within the park system, etc. Davis suggested the Commissioners email Twila Grout, Park Secretary, additional discussion topics. ADJOURNMENT Westerlund moved, Meyer seconded, to adjourn the Park Commission Special Meeting of August 30, 2004, at 6:26 p.m. Motion passed 510. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recording Secretary