091106 CC Reg AgP
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 11,2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Lizee
Turgeon _
Callies
Wellens
B. Review Agenda
2. APPROV AL OF MINUTES
A. City Council Work Session Minutes, August 7, 2006 (Att. - Minutes)
B. City Council Regular Meeting Minutes, August 14,2006 (Att.- Minutes)
C. City Council Special Meeting Minutes, August 29,2006 (Att. Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removedfrom the
Consent Agenda. Comments can be taken or questions askedfollowing removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Staffing - no action required
C. City Clerk License Approvals: Temporary Gambling License for the Friends of the
Southshore Senior Community Center (Att. - Deputy Clerk's memorandum, Resolution)
D. Authorization for Expenditure of Funds for a Sewer Jet Vactor and Trailer (Att. -
Director of Public Works' memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. REPORTS AND PRESENT A TIONS
6. PUBLIC HEARING
7. PARKS
CITY COUNCIL AGENDA - SEPTEMBER 11, 2006
PAGE20F2
8. PLANNING - Report by Representative
A. Anonymous Complaint Policy (Att. - Unknown Author's memorandum)
B. Request for Permission to Locate Storage Building on City Property (Att. - Planning
Director's memorandum)
Applicant: Jerry Brecke (representing South Shore Senior Community Center)
Location: Badger Field
9. GENERAL/NEW BUSINESS
A. 2007 LMCC Budget (Att. - City Administrator's memorandum)
B. Approval of the 2007 Proposed Budget and Setting the Truth-in-Taxation Public Hearing
Dates (Att.- Finance Director's memorandum, 2 Resolutions)
10. ENGINEERING/PUBLIC WORKS
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
B. Mayor & City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
Executive Summary
Shorewood City Council Regular Meeting
Monday 11 September 2006
An EDA Meeting will immediately follow the Regular City Council Meeting this evening.
Agenda Item #3A:
Agenda Item #3B:
Enclosed is the Verified Claims List for Council approval.
Staffing - no action required.
Agenda Item #3C: The Friends of the Southshore Senior Community Center have requested a
Temporary Gambling Permit to conduct a raffle on Tuesday, January 2, 2007, to be held
at the Southshore Community Center. The required permit fee and documentation has
been submitted for this permit. Approval requires simple majority vote.
Agenda Item #3D: The Department of Pubic Works is seeking authorization for the
expenditure of funds from the Equipment Replacement Fund for a trailer mounted vactor
unit. This unit has been scheduled for many years within the Capital Improvement
Program (CIP) Equipment Replacement Fund. The 2006 CIP has budgeted $68,000 for
the unit. Staff is recommending approval of a motion authorizing the expenditure of
funds from the Equipment Replacement Fund for the purchase of a Sewer Vactor Unit as
provided under the State Contract, and in the proposal by ABM Equipment.
Agenda Item #8A: In the past the City has handled resident complaints (nuisance and zoning
violations) the same, regardless of whether or not the complainant identifies him/herself.
Increasingly, anonymous complaints have become problematic. The inability of staff to
contact an anonymous complainant hinders investigation of the complaint and precludes
any necessary follow-up with the complainant. Staff recommends a change in policy not
to accept complaints from individuals who refuse to identify themselves. It is worth
noting that the identity of complainants is protected by Data Practices law - we can not
reveal the identity of someone making a complaint. Staff will present a brief resolution at
the meeting Monday night for your consideration.
q.
l': t PRINTED ON RECYCLED PAPER
....
Executive Summary - City Council Meeting of September 11, 2006
Page 2 of2
Agenda Item #8B: Representatives of the Friends of the Southshore Senior Community
Center would like to construct an outbuilding for storage purposes, most notably items
for their annual attic sale. Since they have inadequate room on their site for the size
building they desire (approximately 12' x 24'), they have requested permission to locate
the building on City property adjacent to their parking lot. Before the Center can make
an application for the necessary conditional use permit, the City must grant its permission
for them to apply. This in no way pre-approves the C.U.P.
Agenda Item #9A: The Lake Minnetonka Communications Commission (LMCC) has
submitted its proposed 2007 budget to the city councils of the 17 member cities.
Approval by a simple majority of the member cities will put the budget into effect. No
tax dollars are used to fund the LMCC. Executive Director Sally Koenecke will be
present to discuss the proposed 2007 budget with the Council. Staff recommends
approval of the proposed 2007 budget.
Agenda Item #9B: The City Council is required to approve a proposed budget and tax levy by
September 15, according to Truth-In-Taxation laws. The enclosed 2007 Proposed
General Fund budget and tax levy have been prepared in accordance with City Council
recommendations. The Pay2007 proposed levy is $4,396,308, and includes the special
levy necessary to pay for the public safety facilities. It also provides for transfers to the
capital improvement funds. The Council may change the property tax levy and budget
prior to final adoption of both in December.
As the City's proposed levy increase is a smaller percentage than the implicit price
deflator (IPD) for the government sector from the Minnesota Department of Revenue, it
is not necessary for the City to follow the statutory truth-in-taxation process for the
Pay2007 levy. Staff suggests that the Council consider holding the "hearing" at the
regular Council meeting in December, rather than at a separate meeting. Staff
recommends that Council adopt the resolutions that: (1) sets the proposed tax levy
payable in 2007; and approves the proposed 2007 budget; and (2) sets December 11,
2006, as the date for the Truth-in- Taxation hearing.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, AUGUST 7,2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
B.
Review Agenda
Administrator
Public Works
Mayor Love called the meeting to order at 5:30 P.M.
A. Roll Call
Present:
Mayor Love, Councilmembers Callies,
Dawson; Finance Director Burton;
Director Brown
Absent:
None
Without objection from Council, Mayor
for the meeting.
2. BENEFITS CONSULT ANT
Administrator Daws~n st~~f\d!IIHlIt"~1 benefits committee presented
severa~ recommendatlO~MflltHe C~ty\l to benefits that it offered employees.
CouncI~ ~ad subse~~rn11;Yi'authonzed Stanton Group to conduct an employee benefits
competItIve analysIsJllliWD of the fo were the main inputs for the marketplace
,~I'_dl
comparisons. The two sqt~rYs wer Metropolitan Area Compensation Survey, a
survey of 93. J?caI. goverHm~ml area; and 2) a 2005/2006 Minnesota
Policies ~\\~lmt~~W~~li~urveYihtl rvey 316 employers, both public and private. The
~:wiP~ ~~~~r~~r~ 1~II~f~r~:u;:ekage was generally competitive, though it did identify a
Daws~NYtKtfl? the Stanton (#ij"Rchari!~ijhzed the City's benefits as a '.'m?dified cafeteria plan". Am~ng
:"~~~~~l1l!i~~:~~t~~~~jl~11:r~~Ul~::a~~:e i~~;~~~:~o~:~as~:~:t~:~a~l ~~;i~~::';~:~~ ~~~:;~~
voluntary parti~ll~if~9r COUlcl(t~~J.ilih in fewer employees being covered which, in turn, would increase the
per-employee pre}fHUtn~'(~lH1ilI;ay result in not being able to offer the coverage due to a lack of
participation. StantortlrnmHP;recommended that the City not offer current benefits as voluntary/optional.
'Ill
Dawson then stated the City currently paid up to $680 per month for insurance for the core benefits. He
reviewed what the core benefits were.
I. Health: The City offered a traditional Preferred Provider Option (PPO) plan and a
health savings account (HSA) plan through HealthPartners. The City fully paid for
single-coverage employees, which was common among metropolitan local
governments (76% did so). There was a trend among private and a few public
employers that single-coverage employees pay something toward their health
insurance, and the City could consider this at some point in the future.
CITYOF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 2 of8
2. Dental: The City's plan with Delta Dental for non-union employees, and
AFSCME for union employees, were commonly offered by metropolitan local
governments. As with health insurance, there was a trend among private and a few
public employers that single-coverage employees pay something toward their
health insurance, and the City could consider this at some point in the future.
3. Short-term Disability (STD): Based on others' practices, the City could consider
increasing the eligibility period from the current s to six days. The
savings in premiums, however, would be - $200 annually.
5.
Life Insurance: The City currently
insurance. This was a common
amount of life insurance, and the
benefits committee had discussed
reasonable.
was
4. Long-term Disability (LTD): No
reviewed the current L TD policy.
Dawson noted the Stanton Group
approximately $585/month available for
which were comparable with other
benefits 3 - 5 listed above was less than
and calculated that the City made
and $40/month for family dental,
The average cost for
Dawson stated the City
pre-tax dollars for a
contribute was
regulations, as
as a "125 plan") which provided
Dawson stat
reimburse
1:%
to otherll~~
$jtWU!i
abo\l~I'N~rage.
illWli
!I!"!,
Dawsor; !~~t d concern with the current sick leave policy. The
particular c! was no limit on the number of sick-leave hours an employee could
accrue, which with other metropolitan local governments; and, 2) the formula
used to convert hours to a cash severance upon termination. Currently an
employee would re of their accumulated hours greater than 400. The benefits committee
had recommended the the number of sick leave hours at 800, and that 50% of the hours be paid
after at least five years of employment. Employees could accrue up to 96 hours annually above 800
hours, and at year-end they would be paid 50% the value of those hours in additional time off or as a
contribution to deferred compensation.
vacation leave, sick leave, holidays, tuition
schedule of leave and holidays was comparable
The level of tuition reimbursement program was somewhat
Dawson explained there were three employees who currently had more than 800 hours of sick leave in
their balances. If the City chose to convert to an 800-hour cap, the City could consider the following
options to address sick-leave hours in access of 800:
I. No longer have sick leave accrue for those employees, and keep the current severance
plan in place for them until their balance falls to 800 hours. This approach could provide
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 3 of 8
an incentive for improper use of sick leave, and it would also add complexity to
administration of this benefit.
2. Reduce their balances to 800 hours, and buy down their excess hours. The committee
identified the following buy-down levels the City could consider:
A. 100% - because employees had relied on the uncapped benefit for the future, if
needed. The cost for this approach would be $70,61
B. 50% - this was the value under the proposed converSIOn
plan. The cost for this approach would be
C. 33% - which was what the current value
cost for this approach would be $23,514.
The benefits committee saw merit in any otltli~~e
was for affordability, the three affected;rln>>lOyees could
three years, such that their balance wo,IJIM<!I!IW'ei reduced
\\:;'1.:',,:;
paid over that period of time. If thrl~>>pLCIown was s,pread over
at the employee's then-current rate'!~ijl~;~y, whicJtllm~s subject to
rather than capping the buy-down amOlifi;~lt~fl~;~lfi~~~;P"ay rate.
additional possibility
the new plan over
their buy-down
it would be
annually,
/ 1_ j I: t: ~ ~ II! I ~.
In response to a questio~llf"~.mh;." ) Dawson stated the maximum
reimbursable amount oi!I$!~~O per e 'loyee used for the last three years. Director Burton
1_ r t 1, i~- J ; " t.- ~' i :i 1
explained the $680 ,;m~~IBased on tw~1tpirds of erage dependent rates for health insurance and
dental insurance plus !~IJH, L TD, angm~e insurance, rmula approved by a Council in the mid-1990s.
'i ~. 11 :1. ,~ :. .~. :; 11' I J ~.
Director Nielsen noted CtJi>>Jmil I~Rnr~IIl!MI4m~~8rl!.t\a~ " ula from a fixed-amount so both the City and
the employe,nll. ,11h~~1are; \~ifftHlli~itlg costslbfiJ}W~\1~1care coverage.
f,IP hltUB~+ . '-QUHl
. r Daws6f1\!~~pJamedqllll)Y.as common practice for other metropolitan local governments to
ost of health ihl~Ht~rce a:n!~IWffntal insurance for single-coverage employees, and contribute an
1~!11ount to an erri~t~4"leels de'pijn~ent coverage. Director Burton explained dependent insurance
!1t~fled on the age ofltl~~ dependents and the number of dependents.
[ filii lj. " _ '~.l ~..l i j
Councilmem~~"I'PrHrgeon que~t1WHed if the eligibility periods for receiving STD, L TD, and life insurance
benefits were to()ll"tl~frousilfnMlhoo short). She stated now may be a good time to change benefits for
new hires with regl:lt~I~?IIRlU~ibility for those benefits. Turgeon then stated the eligibility for per pay-
period vacation accrua.Htt~~icy was also generous for the first year of employment.
ents offeredl~f:ll\l?ess programs. The wellness program
ptQgrllln, providing up to $40 (with use of
~il\~ll~yalth improvement activities. He
munie~i~lity.
Dawson stated other metropolitan local
recommended by the benefits committee
1 sick leave hour per $20) per month for
noted the program design was adapted from
Admin'
cove~
additI
rates w
Mayor Love stated a potential employee candidate may not choose to pursue employment with the City if
the eligibility period was too long.
In response to a question from Councilmember Callies, Administrator Dawson explained the City had to
participate in the PERA retirement plan; PERA was mandated by the State. Dawson also explained an
employee was entitled to the full value of unused vacation at the time of termination; he noted the
maximum amount of vacation an employee could accrue was a year-end amount of twice their yearly
earned vacation.
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 4 of8
Councilmember Turgeon stated some companies were migrating to a personal-time-off (PTO) system; a
system where an employee earned a specified number of days off (based on tenure) for vacation, sick
leave, and holidays combined
Discussion ensued with regard to the vacation accrual policy. There had been employees that had
frequently lost vacation hours because their workload prohibited them from using all their vacation.
There was consensus amongst Council that employees should be encouraged to use their vacation.
Councilmember Lizee noted that was at times difficult because it was to ensure that essential
public services were provided. Administrator Dawson stated there had few instances where an
employee was unable to take their vacation for reasons outside of and the employee was
paid for the value of the vacation time that would have been lost.
In response to a question from Councilmember Dire~fRHIIBurton City had
previously used LOGIS to provide health insurance~R~m~ilTIately four years ago, the City had
determined it could provide the same qualID' of coverage ,l!fl~~lt'ost if it contracted for its own small-
group insurance. Bmion noted the cost fO{lfH~lj,~~~rance did i0~~~~,e 12% - 15% in 2006.
'lJIlifillJl!llql"" ';;III';!
Councilmember Wellens stated he would ~~RPo;'h1\~4l:i,fi~ation of:~~]pport the health insurance benefit
such that employees with single coveragetilit~uld ~~~II~II; mimllllijlPount toward their insurance.
Councilmember Turgeon agrxHI:!!:~irector NieI~rjI\l, stat~l:!ltHel; 'iq~d costs for single coverage for the
five ~ore benefits was le~flit<<~\\Ul!l~fi '1.~herefo;'~~lffi"I~~nefits lllUngle-coverage employees could be
perceIved as less thani~n~lliployees Hh depenq~~r coverage. In response to a comment from Mayor
Love, Dir~ctor Niel.~rlHlf~arified the ~fits comnil~nt. did not recommend a single-coverage employee
pay a portIOn of theIr hij~W.:. and den, j u~ance cost~I;I~I~e Stanton Group had stated there was a trend to
move in that direction. DilIl~Htpr Br~; t~l:!lih~~s inllwl~rtant for the City to remain competitive with its
<: t': ': f , ": _ ,', ,. -~ ; :!. ' " l " E), >' ., j -j ~- E (i:,_ _ ' !
benefits offerjng~H ensure;~lit~H~IW aDIe;h~i~~m,jp and attract quality Staff. Council member Callies
state~ s~811~~~Idl!I, theq~+llRr~ remain stat'J~Pquo; the impact on employee morale and future
recru:}mft~tlbfforts ve cost$l~f",~ot warrant a change.
'{r.~t~.;\I-- {~.:'~.~.:~
~~s~r~~l~r~ ens~;~,::~~ the Wh~f~~Jf~~~~~ct~~e;~~ ~:~:~y~~~S;~~~nc::v;:7;nt~:~~~i~;e~l~he:~~
dental instl costs. also ensued with regard to the time-frame for STD to become
effective.
Dawson stated the
current benefits plan
Group did not
In response to a question from Councilmember
recommendation was to keep the five core benefits
was a "modified cafeteria plan", and that the
recommend any changes to the five core benefits.
There was
leave the five core benefits status quo as recommended.
There was ensuing with regard to the current sick leave policy, the need for a cap on the
amount of sick leave an employee could accrue, the formula used to convert accumulated sick-leave
hours to a cash severance upon termination, and how to handle employees who had accrued sick-leave
hours in excess of a to-be-determined cap.
Council asked that Staff determine the cost to buy-down sick-leave hours for employees with hours in
excess of 400 hours, 600 hours, and 800 hours based on 100%, 50%, and 33% value options. Staff was
also asked to request an opinion from the City Attorney with as to whether or not there was a legal
requirement to compensate employees for the sick-leave hours they had accrued in excess of a to-be-
CITYOF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 5 of8
determined cap, and if so what the value ofthe buy-down must be. Council did not think there was a need
to allow an employee to accrue additional hours of sick-leave during a year above the cap amount.
Council did approve adding the recommended wellness program to employee benefits offerings.
3. 2007 PROPOSED SLMPD BUDGET
Administrator Dawson explained on July 25, 2006, the Coordinating Committee of the South Lake
Minnetonka Police Department (SLMPD) recommended the 2007 propo~~~I~udget for consideration by
the four member city councils. The member cities' councils needed tpl ijftt! on the proposed budget by
September 1, 2006. He then reviewed the budgetary process as ou~UHt~Utn the Joint Powers Agreement
that governed the SLMPD. dilllJWJ;!II,',I,.,I,h,
ft ~ ~ f ~. i .... ,
Dawson went on to explain the SLMPD 2007 proposed bu~~,~~e~~ested th~;\ijHinpers cities contribute a
combined amount equal to $1,631,525, a $75,525 (4:~m~llncrease from 20'(i)lpllfR2007. The City's
requested contribution was $815,762 (50% of the ope~~l\~nal costs, a formula bas;eij!~r the outcome of
the SLMPD Funding Formula Binding Arbitratioli\!ll@He budget re,(lected a fully-tlUlhllrized staff of
fourteen sworn officers. It also included h1VestigatorJrn~t9ot, who}}}1~~.lon assignment f0111he Minnesota
Financial Crimes Task Force (MFCTN), as a fiftedHi"ll?f~J~rit!I~~ the staff. Investigator Talbot's
compensation was fully paid by the State..~e noted major'l.l~~~1IftN\iers for 2007 were compensation and
insurance for employees, building maintel1~"~~!!fl:nd increases!ijnR4pl and energy.
1m!'!' 'Jlllll!:J} ',', . Hilmi,!
Dawson then explained the SLMPD had pr~H~li~da!Js~~tntt!~ propos~mR,provide animal control services.
The cost would increase the SLMPD operatih~losts il1~Rq~!~t.$39,Oqql!It was premised on hiring two
part-time community service~ll~{~q~~s (CSOS~1 0 ~<p..gijtH~r!i#;~~~d!Wbrk 40 hours-per-week. Animal
control would also be adH~~ltollti:t+!im~ponsibil I~Hhe currei1Hlfilll-time CSO position. An animal-
control vehicle would ~~~Iito be pt1~411flsed an itted for a cost of $33,000, which would be paid
mostly with existing!l; ~Hcial reserv~Wmf the SL ,!R He noted there would need to be an on-going
contribution of approkJ ,dy $4,009dIP~r year to the \i~h\cle fund to replace it in six or seven years.
IIIlL.!lm!lllllll!lmpJ!!!J L ",lilli'
Administratqr %s~n stat~ijIFh~i~roposanvalsl~H~R~pvalue and would be a more effective use of the
financia~dfd~~I$llfnRII~liti.es!I~~1t, currently payiHg. Under the proposal, the City's cost for animal
::n:l{:fb:i:::;b~~~(;:~I~~~~~~eViewed the highlighlli of the operating. He further stated he
appreciai' budget proce~~1I9,eing reviewed by the Operating Committee, comprised of all member
city admin and manag~rfil and then being considered for recommendation by the Coordinating
_{'o':,,:,.:,,:,
Committee. 111m
'-"I'.-'.
n{1!~.1
: t" :' ~.
!iHied that Chief Litsey had included historical documentation as part of the
ge.
Discussion ensued with regard to arrangements for purchasing gasoline for squad cars.
Chief Litsey stated the Operating Committee had discussed the need to establish a capital replacement
fund for the public safety building. He stated the Coordinating Committee had requested that he and the
Operating Committee prepare a list of items that should be scheduled for repair or replacement, and to
estimate those costs. He noted SLMPD financial reserves would be transferred to some of the capital
funds in 2007. He anticipated the 2008 budget would reflect contributions for initial funding to a building
capital replacement fund for the long term.
CITYOF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 6 of8
Mayor Love stated the SLMPD financial reserves had been depleted over the last four years. He asked
Chief Litsey what he thought should be done to restore the reserves to an appropriate level. Litsey stated
primary capital funds that needed to have additional funding were technology and long-term building
maintenance. He then stated the contribution to the vehicle maintenance fund had been severely reduced
in the operating budget over the last few years.
In response to a question from Mayor Love, Chief Litsey explained the vehicle rotation cycle had been
reduced from 2.5 squads per year to 2 squads per year. He noted it could nqt be reduced any further for
safety and reliability reasons. In response to a question from Councilmern~~~iWellens, Litsey explained
the goal was to replace a vehicle at approximately 80,000 miles',dIIIIW'
,[iillllllll;,.
In response to a question from Councilmember Wellens, Chief Lit~f~lst~if[~i..violence in the cities' parks
was a small part of what the SLMPD discussed as part of its educl~~~dY~lal prdYgn4!T1S with the schools.
> 1 H; liljil~~.},
In response to a question from Mayor Love, Chief Lits~~!MWHained one way t61!#l'fisure staffing levels
was to compare the number of officers to the .nu~~fRI~lfresid~nts. Litsey state~!lth~~e were data to
support the SLM~D was understaffed. He explaIIW~I~~'ere were tlIn when there wa~lijn!y one ?fficer
aVaIlable for a ShIft, and that caused safety concern'slll~~~ goal w have two officet;~l'per ShIft. He
noted there had been a recent day when one officer hadi~~~R0I1 calls on a day shift. He would
like to have enough staffing to provide services ((~!.IgH!t: IC monitoring).
jPI
'it n
Chief t l~k}Lstated day-time officers had to file
0, traffi!61~ij~,?ents, shop-lifting calls, identity
. nSLMPD iiMlas inundated with solicitation
~ :' -~_ ::',- , __ " l 1" y ,
pbli<<miltiwnduct complaints on school buses,
'1.""J';:'jr-
tliejri! '11ad to address. He reviewed the
In response to a question from
reports from the evening shifts, in
theft situations, domestic calls, etc.
complaints. He then stated
and there were
SLMPD process for
Chief Litsey then
proposal.
Love explained that Greenwood had not
of years; but it was considering the SLMPD
to ensure the SLMPD would provide, at a minimum, the
provided to the City's residents.
Mayor Love
ar City Council meeting at 8:00 P.M.
Mayor Love reconvened
Regular City Council meeting 8: 16 P.M.
4. 2007 BUDGET
Administrator Dawson stated the 2007 General Fund draft operating budget contemplated a tax levy of
$4,396,308 (an increase of less than 5% from the 2006 tax levy). He noted the draft budget was
essentially a status-quo budget, and the proposed tax was a "not-to-exceed figure". He commented the
activity indicators were not finalized, but they would be done by the time Council would consider action
on the proposed General Fund budget on September 11, 2006.
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 7 of8
Dawson stated the key increases in the 2007 General Fund expenditures included:
. The Public Works building addition for $170,000, which was one-half of the
estimated construction costs. Based on a discussion at the July 10, 2006, Council
work session, staff was proposing that $100,000 of that amount would be funded
from a transfer from the General Fund Balance and the remainder from the general
tax levy. The second half would be funded in 2008.
. Increases in SLMPD and EFD expenditures for $62,000.
. Salary adjustments as indicated in the study for
approximately $80,000.
. A replacement network server for $17,000.
. Additional funding for the Senior Community $13,500.
Orono to provide
from Hennepin
mcrease
at the
Dawson then stated no additional staffing changes were
animal control was used as the budget figure. He
County on the estimated market values and tax
approximately 12% for Pay2007 taxes. The level
same level as 2006.
Dawson explained the enterprise budget~.i~~
which were entirely fee-supported or sale~t~
in October. [;1
Recycling, and Liquor, (all of
for discussion at work sessions
In response to various question~from Counci
The City would receive ap'Rr~>>Hijijl~\t $60,00
City had exhausted the s,v~~~liAid66"~~~pction
'f1",,,--'I{:j*-
the next few years. 1:*~~Upiidget for t"~IMayor
Council action on tnHI~p06 budget. l~,iCouncil
program budget descdpiiq\W and a, · i~H' icators
Municipal Buil~ing transP4f:~I~i~~11 HtH!
F aci I iti es,., "F,."",'"'"P,,,,', ','" :"l~, ',I!f4f*I,OI., ~J?,'.., ".}.,., ..t.a, ..",., "",1"""""",1,. ,mp~~jv..,'. ;",'., ~,',,'.,:. ." '.,'.', ,.,.e" "nts.
,tIllHI211I[[!IUIH,I!ii.,.'......, .!1UI!I,....,....
IWt~~n ex~!i~m~ftl!)he'lmm~flr of dead trees on public rights-of-ways had been increasing
, Iy, and Public ~~~~~ was la~f.I;aging 10 - 12 calls per week with regard to dead or diseased
tMed there was oft~tl!.Ruesti~l1l~Bout who owned the tree - if it was on public right-of-way the
City was 'q",r~d to remove tli"I1f~e, even though the tree was often planted by the property owner.
\\llhlll. ,!lllI!
In response to {kiVli~v.s questi!~~Flfrom Council member Wellens, the following clarifications were made.
The City did not J41~w.a n~l~eceive additional funds because of an increase in its tax base; the City
had to levy dollars eV~lU r. If Council approved the 2007 draft operating budget as proposed, then the
City's tax rate would de from 29.335 to 26.858 for Pay2007. If a $100,000 transfer from the General
Fund Balance was not made, the 2007 tax levy would increase to 7.4% rather the proposed 4.91 %. The
tax levy increase for 2006 was 9.3%.
le clarifications were made.
!~vate for MSA road repairs; but the
approximately $220,000 it would receive over
remained the same as for 2006, and per
line item had been eliminated. Several
being updated for the final draft budget. The
to the Sewer Fund and $50,000 to the Public
Councilmember Wellens and Planning Commissioner Woodruff both noted there was a proposed 8.24%
increase in spending, even though the proposed tax levy was just 4.91%.
In response to questions from Commissioner Woodruff, the following clarifications were made. The
approximate 20% increase in Staff compensation was in large part a result of making the market rate
adjustments recommended in the compensation study. The capital outlay for the Finance Department was
CITYOF SHOREWOOD CITY COUNCIL WORK SESSION MEETING
August 7, 2006
Page 8 of8
for a laser printer, computer, and bookcase for the senior accountant. The Municipal Building department
supplies and materials budget included some maintenance expenses for the building (e.g. repairing
siding, some minor exterior landscaping, rebuilding the east stairway, etc.); and the bulk of the support
services budget was for the City's insurance package which included workers comp and property and
liability coverage (which was paid at year-end). The permit tracking software expense was a carryover
from 2006 because the software was not purchased (the software had budgeted in the public facilities
fund for 2006). It was anticipated a full-time City Engineer would be hired by 2007; in 2006 there was a
.8 Acting City Engineer. The City Engineer capital outlay budget would defined for the final draft
budget. The Public Works Service supplies and materials increase was part to the increased
cost of fuel. The Streets and Roadways supplies and materials increas a result of bringing
responsibilities for utilities internal. The Snow and Ice Removal inc supplies and materials was
due to a significant increase in the cost of salt; and the capital equipment to spread salt
and sand on trails. The Traffic Control supplies and materials because light
maintenance was reallocated to support services.
Discussion ensued as to whether or not Council
transfer amount of $25,000 from Public Works
the budgeted
There was Council consensus that there
operating budget.
session to discuss the 2007 draft
5. OTHER
In response to a question
listed were the
Arbitration costs
Dawson explained the legal costs
SLMPD Funding Formula Binding
6.
Council Work Session Meeting of August 7,
Woody Love, Mayor
ATTEST:
Craig W. Dawson,
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 14,2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
B.
Review Agenda
Administrator
Nielsen; and
Mayor Love called the meeting to order at 7:00 P.M.
A. Roll Call
Present.
Mayor Love; Councilmembers Callies,
Dawson; Attorney Keane; Finance
Director of Public Works Brown
Absent:
None
Administrator Dawson requested an Item
the evening under General/New Business,
Amesbury Well House Exterior, be
resolution prepared for Item 7"c;;,lIiii!
;dl.IIIIIIII,'!lllllllt
Lizee moved, Wellens,~~RUitaed, A~H"qying
" c,t,', f,~,.,~,! 1111 IF , ;,~,', HH
iI'" ,;ll!'
APPROV ALi~IJt1~INUTE~mW
'., i 11111111l., "11111111111 1111111 II Il!IIII'
A. ,nmmltN,Counci)I~~~~HlI MeetiltiglUj>>>>~es, July 24, 2006
lIIUlIIHlllllmlllt.. 'i\Hm> "'\
Turg~8nl~~~~d, ~~lU~~I~f6?nd~~1fl\Rproving the City Council Special Meeting Minutes of July 24,
2006iIJn,'lpresented. Moti(\~, 'IH",a,ssed,~m',',I,1
',f '1'1' 'hll 'iPi!,
\lh,IUIj, '111111
dull",h;, City CouncifW,L,Jtrk Session Minutes, July 24, 2006
"'I'!' ",!11
,i""'I',','.."i"."""",.,.,,'.',,.',.,.,I,.,..,".,.,',.".,
......H..'nH
Callies moved~I*,I~Jlens secflP>>",~d, Approving the City Council Work Session Minutes of July 24,
',1," .t',h
2006, as presente{UIl~?t~~<<I~tissed 5/0.
'll.!11m.IIII'
c. City cdtiHcil Regular Meeting Minutes, July 24, 2006
be added to the Agenda for
for Expenditure of Funds
He noted there was a
2.
Wellens moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of July
24, 2006, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Mayor Love reviewed the items on the Consent Agenda.
Callies moved, Lizee seconded, Approving the Motions contained on Consent Agenda & Adopting
the Resolutions Therein.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14, 2006
Page 2 of9
A.
B.
Approval of the Verified Claims List
Adopting RESOLUTION NO. 06-055, "A Resolution Appointing the 2006 Primary
and General Election Judges."
C.
Approving ORDINANCE NO. 428, "An Ordinance Enacting and Adopting the 2006
S-1 Supplement to the Code of Ordinances for the City of Shorewood Minnesota.",
and Adopting RESOLUTION NO. 056, "A Resoluttq:l).llpf Official Summary of
." _r 1 t f ~_:!! i j
Ordmance NO. 428. ,dl !lJ it
!!llmm:.:
Authorizing Submittal of the 2006-2007 Wintenf)f~itill!M~~\vities Permit
HIllll' 'illllllll
Adopting RESOLUTION NO. 06-057, ::ffllm~solution A~~ij",",g a Conditional Use
Permit for the Expansion of St. John Jh~l~aptist Catholic ChU~~;i',~ Cemetery of the
Resurrection and Approving the ~Ul<<~truction of a Maintenal<<9t~IBuilding, 5425
't\{,;) jilt
Coving Road." i,q
Adopting RESOLUTION No~'llil~ij~, c!1~llltsolntion Ac~:I~;ing Public
Improvements in the Plat!of Arbor CreeRtlild:Mllltion."
lllll! lllll! If il ," ,'lllllllll i
Adopting RESOLUTIONhnl:o.iin"~059, "A ResQ'>>~\on Authorizing the Mayor and
t 1. ~ ~_ t- -c; l. :t 1 } t- 1: ;\": _~ _.' I _i f J, t
City Administrator to E~ r I1Itqi\l~!\:Eoopera!~,~~\ Agreement with City of
Chanhassen ~?l~3~unicipal1;, er s~~,~~~,1'111\!!~,In~tiBed in Paragraph 4, Sentence
1, Chang~il(ft*IiI~RRR~rative ;ri~mn~itt be'ffil~~Vil the City" to "A Cooperative
Agree~~lUIPas bee"'I;t[~paredl~~en the City".
l!.IIIUlW \lllh i1lllh
Adoat'~~j,RESOLl!]~~N NO. 06~ij~~t"A Resolution Prohibiting Traffic on Broms
Bouleva'~mflt OldMijij"~~1~9np DuringlEvening Peak Hours."
lllllllllilllllllliil"'!!iilllllllllllll!I!,li!!
RlESOLUTION NO:lli06-061, "A Resolution Restricting Turning
aflQ~<<,nty State Aid Highway 19 at Smithtown Road" as Amended in
1 f f .~._ i:1 '
Sentq~fl'h~' change "No right turn from" to "No right turn on red
t1HUI'
D.
E.
F.
G.
H.
and Wellness Program (This item was moved to Item 9.D under
K. Station Roof Replacement
L. Authorize Amesbury Well House improvements (This item was moved to Item IO.A
under Engineering/Public Works)
In response to a question from Councilmember Callies, Director Brown stated the signs for Broms Road
would arrive the week of August 21, 2006.
Although not relative to the consent agenda, Councilmember Callies asked if it was possible to place a
no-left-turn restriction off Christmas Lake Road on to Radisson Road between the hours 7:00 A.M. and
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14, 2006
Page 3 of9
9:00 A.M. to minimize cut-thru traffic. Director Brown stated he would research the request and have it
placed on a future agenda for discussion.
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There were no matters of the floor presented this evening.
5. REPORTS AND PRESENT A TIONS
District matters
A.
Report by Tom Skramstad on Lake
Lake Minnetonka Conservation District (LMCD) Board
following LMCD activities (as detailed in the report
an update on the
a.
b.
Milfoil treatment "demonstration
Milfoil harvesting
Public Access Inspection Program
Joint LMCD/DNR exotk:~H des
Lake Minnetonka Shorelffl\e1
LMCD Newsletter .
t
Minnehaha Creek Watershe
Boat Density (re:
Outreach
New
monitoring)
etc.)
c.
d.
(in particular zebra mussels)
e.
f.
g.
h.
I.
j.
k.
I.
m.
n.
Lizee, Chair Skramstad stated the hours for the Future of
A.M. - 5:00 P.M. with the majority of activities occurring
the Great Lakes authorities had been in contact with State and Local
invading the Great Lakes from foreign container ships.
Chair Skramstad zebra mussel species was the first exotic species the federal government
regulated against. into the United States during the 1940s and it took 40 years to migrate
from the east coast to Zebra mussels entered into the United States approximately 10 years
ago and they have already migrated to 25 states.
Councilmember Lizee stated she was please to hear the LMCD and MCWD were working together on
issues.
Councilmember Lizee asked if there had been any progress in establishing a requirement for a boat
driver's license. Chair Skramstad stated it was not likely the State would endorse a blanket requirement.
The State could possibly consider a requirement if it pertained to boats of a certain size or weight or
horsepower; that requirement would not have a negative impact on the tourism industry. He thought the
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14,2006
Page 4 of9
LMCD could promote boating knowledge and safety by asking companies that sold boats to promote
taking a safe-boaters test (which if the boat owner passed they would receive a safe-boaters certificate,
and a 20% discount on their boat insurance). The LMCD was working with the Power Squadron, who
conducted safe-boaters tests. The LMCD was researching what other states were doing with regard to
this matter. Councilmember Lizee suggested the LMCD work with the various boat rental organizations
on requiring proof of knowledge about operating a boat before a boat could be rented.
In response to a question from Councilmember Turgeon regarding the enforcement of rules for operating
a boat, Mayor Love stated the rules do exist but often the boat operator of the rules.
Chair Skramstad stated there were
transporting exotic species; the problem
officers could issue a citation. If there
licensed officers available at boat launches.
Lizee stated there are
at hand was how were
would always be a
boat owners /
how to do it, what
ted the LMCD
them provide
In response to a comment from Council member Turgeon,
restrictions for and tests that must be taken by underage
parents supposed to know about those requirements. Mayor
problem. Love then stated there were different levels of
drivers need to understand that if someone was going to
the regulations were, and something about boating
was working with Crystal-Pierz Marine, a partner
boat purchasers with the DNR boating rules and
financial penalties that prohibited
only conservation officers or police
possibly be affordable to have
Skramstad stated the LMCD had
fees the launches, or require a boat
during discussions regarding the control of
property; therefore, the DNR did not support
stated he did not think individuals who
Love commented he would not want to reach
to public waters.
had been at the launch he used to check for zebra mussels and
out any information about the Power Squadron's boat-safety
Skramstad, Council stated they had not had any additional contact
with regard to his multiple-dock application.
Mayor Love, on
thanked Chair Skramstad for his update.
6. PUBLIC HEARING
None.
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held August 8, 2006
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14, 2006
Page 5of9
Director Brown reported on matters considered and actions taken at the August 8, 2006, Park
Commission meeting (as detailed in the minutes of that meeting).
He stated Park Commission Chair Davis had been following progress of the proposed off-leash dog area
(i.e. a dog park) at the Lake Minnewashta Regional Park. He reminded Council that the Park Commission
had recommended contributing up to $5,000 in matching funds (from the Parks Capital Improvement
Fund) to the dog park. The Commission did not want to move forward with that contribution until it had
a clear understanding of how the funds would be used by Carver County. Councilmember Callies stated
there had been many donations made to the Parks Foundation for the but she was unaware of
what the amount was.
B. Authorize Expenditure of Funds for
Director Brown stated the Parks Foundation had approve,~ml'~notion at its 19, 2006, meeting to
donate $500 toward the installation of a drinking fount~inl:~W.!ddy Station, installation was
completed by August 31, 2006. Staff had been worki:1~1~Ip)it11e order for a fountain, bids for
the installation of the fountain by a licensed plu~~t~: He noted,:Wgdy Station been
prepared for the installation of a fountain. He theiillitij.t~d theAfJUWfCommission
approving the expenditure of funds for the purchase a"Ulll'Wf~IiKUgn of one drinking fountain for an
amount not to exceed $5,000; the funds:iWt,?uld come fro:i\1.llt"~iparks Capital Improvement Fund. He
. .' i 1 J ! { l g ~'.' .. t :! 1: j I l' 1,
commented he dId not belteve the total Cd$J:lNV'~ull:Lreach $5,000HHlr:
l~~.:l~"l!ri':';__tl}~' '''ti~.ilt^
Councilmember Callies stated the reason th61~.rk~:~gUHI lestabl~I~U~~, a deadline was to ensure there
would be significant progress cmShe installati~~ ffort., ~fll~,\~:ed!i~!the fountain was ordered, then
the Foundation may be rec~nUNMI~Wj'le,xtendingi. itsIIU~h~tion. If the fountain could not be
purchased and installed tht~W~~;':tl1~fmh~ Found ~ould use tho~~ funds differently.
:1!lllllWmlh I:
Callies moved, Wen~n~,seconded,.!l+lUthorizingl'liPurchase and Installation on One Drinking
Fountain for Eddy St~'{j>>bJJor aq:rNm>>>>n~~nt-To-Jti~~~ed $5,000. Motion passed 5/0.
fllllll,.."..,I.i!11lJ!JiiiiiHlllllllllll::.....'..i....ill:
ailillllll_~!!!ze l"ijijffi!~~ment~;'~i~~ illl~ Badger Field Lighting
Dire~fR~I~~own stat~~ll. hrap{~UII~Wfrovement Program. (CIP) for 2006 - 20 I ~ had sched~!ed
rehaOii~mftRn of the hghtm ~~~fem fOF1thtl,Badger Football FIeld. Staff had been assessmg the condItlOn
of the ligqtin~system and foU1~~hthat many of the lights had failed, or were hanging in a deteriorated or
dangerous l~~~'i!~ion. It appeamRl that moles or other creatures had damaged the wiring systems that
powered eacho':fl1hr: lighting ~~tWes.
\Willl,'miill
Brown then statedih~l+ftfim~~Md cost for rehabilitation of the system was $90,000, which was double the
amount slated for it in 't~~I~IP. Because the estimated amount was greater than $50,000, a formal bid was
required. The Park Com~'ission had recommended approving the rehabilitation effort.
Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 06-062, "A Resolution Approving
Plans, Specifications, and Estimate and Authorizing Advertisements for Bids for the Lighting
System at Badger Football Field." Motion passed 5/0.
8. PLANNING
Commissioner Gniffke reported on matters considered and actions taken at the July 25, 2006, and August
1,2006, Planning Commission meetings (as detailed in the minutes of those meetings).
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14,2006
Page 6 of9
9. GENERAL/NEW BUSINESS
A. Approval of the Proposed 2007 Budget for the South Lake Minnetonka Police
Department
Administrator Dawson stated Council had the opportunity to review and discuss the Proposed 2007
Budget for the South Lake Minnetonka Police Department (SLMPD) and the SLMPD's proposal to
provide animal control services for 2007 at its August 7, 2006, work session. Council did not suggest any
revisions to the budget. All member cities had to act on the proposed by September 1, 2006;
failure to have unanimous approval would result in an increase per in the annual consumer
price index for the metropolitan area. Greenwood and Tonka Bay approved the Proposed 2007
Budget, and the animal control services proposal (provided the the proposal). Chief
Litsey was present to answer any additional questions Council
B. Approval of the Proposed
Administrator Dawso~ statn~lm~<<<<fl'1Ihad the discuss the preliminary 2007
Bu~~et for the ExcelsI~~IRIP~;DIstrlutln~FD) at Council did not suggest any
reVISIOns to the budg,ytn~tqts July 26'IRRP6, lthe EFD Board recommended the proposed budget
be forwarded to the rtir~~.er cities f?n~~~ir approva IW/1e only addition to the preliminary budget was a
$1,500 increase for fisti~~l~~ent ~,YJ1t~i~f~!ln~~~~~11 th~!~roposal from the City of Deephaven that the
B.oar.d had for iowmIlWnftWa:sirt\~1~lrtiwlmj&i!6f the member cities approved the budget, it was
bmdmgij!~~~)1wood and TonR:alBay had both approved the Proposed 2007 Budget.
lll:illll':l
'lIll!;
tHl~~~~er any additional questions Council had.
"lIlllh,
Interil~lChief George for his efforts in preparing the budget.
Police
and Resulting
Cities
Turgeon moved, Lizee seconded, Approving the
Department Operating Budget as Written, and
Costs Related to the SLMPD Providing
Agreeing. Motion passed 5/0.
Mayor Love thanked the Staff and Chief
proposal both filled a need and provided
control services proposal. The
cities.
Mayor Love
Although there
have been proud
Operating Committee,
George for his exceptional performance as Interim Fire Chief.
the hire of a new fire chief, the EFD Board and Council would
as its full-time fire chief. Administrator Dawson, on behalf of the
George for the opportunity to have worked with him.
Turgeon moved, Wellens seconded, Approving the Proposed 2007 Excelsior Fire District Budget as
Written. Motion passed 5/0.
C. Special City Council Meeting
Administrator Dawson stated there would not be a Council quorum at an August 28, 2006, City Council
regular meeting. He noted the next regularly scheduled Council meeting after that date was September
11,2006. The bids on the Chanhassen Interconnection/Woodhaven Well Project were slated to be opened
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14,2006
Page 7 of9
on August 23, 2006, and Staff would prefer not to wait until the September 11, 2006, meeting to award
the project.
There was Council consensus that a special meeting would be scheduled for 5:30 P.M. on August 29,
2006, when a quorum would be available.
D. Health Maintenance and Wellness Program
This item was pulled from the consent agenda for discussion at Councilmq~#l1j>~r Wellen's request.
;dll!l!W
Councilmember Wellens questioned if there was another approa~ij!llijlm:e wellness program that was
recommended by the benefits committee, a reimbursement progr~ml>>lbli6:~I~n?vided up to $40 (and use of
1 sick leave hour per $20) per month for a variety of welln~sgl~ffa healfhllHuprovement activities. He
wondered if the City could establish a program such that th~IRnMsical energy c\i,ij~~I~e used constructively
to make improvements to the City (e.g. to improve the Pf\tW~ViJUll buckthorn, replk~~, shingles, plant the
" t ~ r i: :,. },- '" ~. I ' :
garden, etc.), rather than working out at a health facilii~~Htf{;noted he was not sure ltitl1~f~ were any labor
relations issues that could result from that type of~~<<fpach. Couns\hrember Turge6"11+~wmented that
was a creative idea that had some merit.IIHill" ,ill HIP' 'ill'
, ; :1-1 !' i i ! ~ , t -11 ~. J t j j \
Iit
Council member Callies
obi ected t':,a,II,UHh,I"I,'I,'" b, :,a,ti,o"n
J ~t-l.~~,"-,",n~.!rlilli,
club; 'employe~~liYl~re a
had 'ties to a wotllil1~\rase
day Jilff and Council tdl\ij~t:k on
Illlhh, 'illllll
Administr~ta~IIR!awson stated'I~~e intent of the recommended wellness program was to reimburse
employees for!~+fUfl:ful activiHRflthey had paid for and engaged in.
'qunh,d~llIur
Mayor Love apprec)l&t~fhflmUl'lcilmember Wellens's efforts to be creative; but, he would object to his
proposal for a variety!tD~Weasons. The recommended program was to encourage employee health and
wellness (therefore not using sick time), and for exchanging the sick time for a better purpose.
could be Fai~lu~~t~'Standards Act (FLSA) issues because
would coiil~linto play (unless the work was clearly
! !):" '''IIIIIIIII!!,
~~~m~\~~~,s, !&~tl' he questioned why sick leave
fiHH~lfRs,idents rather than squandering the
machine. He asked that Council view this from
a "Shorewood Health Club" requiring a fee to
Administrator Dawson stated he thought
that was work the City did and
done on a volunteer basis).
Councilmember Wellens
hours could not be used
value of the sick leave
the perspective of
belong), rather than
identify creative solutions to things. She
be a to the City for the employees to go to a health
to the residents. She commented the City improvement approach
She did believe it could be a good idea to have a volunteer
to the City.
Councilmember Turgeon suggested maybe an additional benefit program similar to Councilmember
Wellens's suggestion be added to the benefits package. The added program would address community
service hours the employees could participate in.
Councilmember Wellens stated energy was either useful or wasted, and he thought improvements to the
City would be a better use of energy.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14,2006
Page 8 of9
In response to a question from Councilmember Turgeon, Administrator Dawson explained a few
employees currently use the health and wellness reimbursement program from HealthPartners. The
reason for the low participation was the program was selective with regard to which health facilities
could be used.
Wellens moved, Turgeon seconded, Approving the establishment of a City organization where
employees could use two hours of sick leave per month to perform improvements to the City parks.
10.
program or a new
for Council to give
Councilmember Turgeon suggested the expansion of the
community service program be discussed at a future meeting;
direction on the proposed benefits package at this meeting.
Councilmember Lizee stated she did not want the required
to be delayed so Council could assess a potential
benefits package
Mayor Love stated from his perspective the
perform community service were two very different
sick leave to
Motion failed 1/4 with Callies, Lizee, Love, and
Councilmember Turgeon stated she
benefit possibility at a future date,
it could be discussed at a future Council
not be fit onto an agenda for~I?,9ut two
leave hours to work on Cityl(m~~MW ent
. . ..,:rtlTltt,c;<'j:{J
Improvements. CouncIlrn~lPPI1p'er Turg stated
I ~. ~. :j i'
{ [ t ~.! ~.. t ;'
Lizee moved, Calli~~ilseconded, Ll
, \ I. I ~. _\ :11 c,' i 1 I
Reimbursement Policy1aslRresentelclllJ
,.j'q "" '11lUilhlllllll1lfl
~lw~~m~~!~/PUB~~I( WORKS
!'''illl ,,",Ill ' , ,
illiliW! Autho~'i~~~i~~ fO; E~1ti~nditure of Funds Amesbury Well House Exterior
!!l I 1111, 111',', 1
'\~;~Hi 11np; h
Director!qgt~~n stated the Amijs~,ury We1fHouse exterior was in a severe state of deterioration. Staff had
solicited p~\t*RMls for removfm~f the existing exterior siding, repairing joists, adding eaves, and re-
roofing. Two 'fifm~lhad prov~~tffllproposals for providing the services: SELA Roofing and Remodeling
for a bid of $18;~~nkFlnd a.tUp~i Koehnen Builders for a bid of $18,704. The Bruce Koehnen Builders
\;:'! ,; ::~: ' ., , -'::' ,. '; :: " :, ~.
~~~fs~~~lei~~~:ee~~Jn!~~~~~:~sv~~:: ~:so~~e~ ~~~:ra~~~~~~I~~:1f ~~~~~~~~~er~~~~~:~:~~:dc~~t~~~~
for rehabilitation of the Amesbury Well House exterior to Bruce Koehnen Builders for an amount not to
exceed $25,000.
discuss the community service
it had merit. Mayor Love stated
noted that discussion could
stated she thought using sick
support a volunteer day for City
Maintenance and Wellness Program
with Wellens dissenting.
Turgeon moved, Wellens seconded, Awarding the Contract for Rehabilitation of the Amesbury
Well House Exterior to Bruce Koehnen Builders for an Amount Not-To-Exceed $25,000.
In response to a question from Councilmember Lizee, Director Brown stated he hoped the project could
begin immediately but he would need to confirm that with Bruce Koehnen Builders.
Motion passed 5/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING
August 14, 2006
Page 9 of9
11. STAFF AND COUNCIL REPORTS
B. Administrator & Staff
Director Brown stated the Amesbury Well / SE Area Well interconnection had been established. The
interconnection was not running automatically at this time, but it could be activated manually in the event
of an emergency. He stated the roads in the project had been paved, but the paving would appear rough
until the final overlay could be done in the spring of2007.
12. ADJOURN
Lane improvement project
iyd problems today when it
'ilfjed of the project. Brown
'1\",,;t,
Tonka BaylWi~vy Council to request a
; ( j, 1: ;1. ,~-
but the request wn~l~enied. That denial
challenges for plitY~t~fjflfety access and
~.:1HH!,ll
ii!. '..,1,'1
t}Hip
Director Brown also stated the Wedgewood Drive, Teal Circle,
was estimated to start on August 15, 2006. The contractor
attempted to bring in its milling equipment. The area
explained Acting City Engineer Gurney had appeared
temporary access road to Lilah Lane off of
would cause the project to take a little longer; and it
resident's access.
Administrator Dawson stated a meeting had been
Hall for the Yellowstone Trail/Lake Lin<;l. Drive /
representatives, and Staff to discuss the r~~t
P.M. on August 24, 2006, at City
residents, Chief Litsey, Council
C. Mayor & City Council
Turgeon moved,
2006, at 8:15 P.M.
Regular City Council Meeting of August 14,
Woody Love, Mayor
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
TUESDAY, AUGUST 29, 2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBER
5:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
B.
Review Agenda
Administrator Dawson;
Acting City Engineer
Acting Mayor Lizee called the meeting to order at 5:30 p.m.
A. Roll Call
Present:
Acting Mayor Lizee; Councilmembers
Planning Director Nielsen; Director of
Gurney
Absent:
Mayor Love; Councilmember
Turgeon moved, Callies seconded, APPfa~Ung,Jhe Agenda Motion passed 3/0.
""'-'-'-"-""'-";rO".".,,,
'I 'i~:i:')~. ~.l)t: I,i Ii: ill! ~'. t:_~
2. CONSENT AGENDA - Motion thlnRprov~IURm~,on Agenda & Adopt Resolutions
Therein: ,'illll,IIIIJII<J.., <11111!!t" .;1111l1)11II111111I1I111!<)
Callies moved, Turgeon ~~qf-HH.lea;ll'Npproving t,t};~<~<<tisent AgeI18~'as presented. Motion passed 3/0.
)!!Iml!\' 1'm!:, );m~I;)
A. Ado~~,ij~;RESOLU~~~N NO. iO:~;063, "A Resolution approving Supplemental
Agre~Wlen~ 6A for tl\~l~ounty StateH,~jd Highway 19 - Smithtown Road Intersection
Impro~~iYl~\\t p~~JH~~Jl(nlti1111n~J<f<~t N'i<<~197-07."
"_~ .'~..'1~:~:1.;, . "li,j;l;t)~.l~'l.rll:l:iry-,.;:'t1ftlill~.~.~II_II;'
.:..l'~f-W:%~;<-1:~:i~'ll";_'_ )tJ~:l~_~_~:f~' "i"~'*~.l.~.'
..,',~.",I"."... dllll! IlIl\IU~gll!l,I~.,'" '"',,, :.~::~ION. NO. 06:064, "A Resolution approving Change Order 1 ror
dl.lllllhi the .C8q~ffltStat~il'N!~ Hlghwa~ 19 - Smlthtown Road IntersectIOn Improvement
\llil!! ProJect, (!J,~tM<froJect!\L'Ii9,. 97-07.
dU~r:.j. ._'H'rH:io: ,'r:~~(::
iiiglll11h1 Adopting J:~~LUT~b~i NO. 06-065, "A Resolution approving Change Order 2 for
!IUllltu~"",e, County Stk,<,t~,' Aid Highway 19 - Smithtown Road Intersection Improvement
J J.kh. C' BiPii. N 97 07 "
!ff~flllect, 1~lllnVJect o. - .
f ~.: ['. ~"~.:_':: __ ,'::~_ ~:~. i,ilj_i"
D. Adddlj~~lltUrl~OLUTION NO. 06-066, "A Resolution approving Change Order 3 for
the d}~,"tY State Aid Highway 19 - Smithtown Road Intersection Improvement
Project, City Project No. 97-07."
3. PLANNING - Report of Representative
No Planning Commission member was present to provide a report.
A. Conditional Use Permit for Accessory Space over 1200 Sq. Ft.
Applicant: Rodney and Nancy Peterson
Location: 21355 Christmas Lane
CITY OF SHOREWOOD SPECIAL COUNCIL MEETING
August 29, 2006
Page 2 of 4
Director Nielsen related that the Petersons have applied for a conditional use permit to construct a
detached screen porch on their property, located at 21355 Christmas Lane. The property is zoned R-
IA/S, Single-Family Residential/Shoreland, and contains approximately 6.1 acres of area. The floor area
of the screen porch, when combined with the Petersons' existing attached garage and four other existing
outbuildings, brings the total area of accessory space on the property over 1200 square feet. The
proposed screen porch would contain 252 square feet, bringing the total area of accessory space on the
site to 3036 square feet.
She noted that they had
was the barn's use.
prior to their
buildings should
grand fathering, the
requirements of the
should be brought into
Commission that it could
structures would be
the property. Director
relocation.
The existing 70+-year-old barn and detached garage do not comply with
R-1A/S district. The Code states that nonconforming accessory
conformity as part of the C.U.P approval. Staff suggested to the
recommend approval of the C.U.P. subject to a condition that
brought into conformity with the Zoning Code upon any
Nielsen noted that bringing a building into conformity could
The Planning Commission opened the public
August 15, 2006. On a 4/1 vote, the Commission
the applicants indicated they wanted to proceed
or the condition recommended by staff.
Nancy Peterson, 21355 Christmas Lane,~t
the property. Rather, theirs was a simpleH
on the property. The Council should 100
residents of neighboring properties in the notI
whether historic structures exist on
screen porch
request. She noted that no
been to earlier as a "pony farm", and
barn sits right on the property line, as it existed
purchased the property. She believed these
how they could be un-grandfathered. With
conditions needed for the C.U.P.
Lane, related a family member is very reactive to bees, despite
that they had a hardship in that they were unable to enjoy the out-
in the Code to be met regarding the C.U.P. Director Nielsen
that all nonconformities on the property are brought into
Callies believed a
people who use it.
not present in this case as hardship relates to the property and not to the
would not be an appropriate application by the Petersons.
Callies related that she had questions in general about nonconformity issue. But as the requirement for
conformity was in the City Code, the Council would need to deny the application at this time. She
preferred continuing the matter, in order that the Planning Commission would be able to review it and
bring a recommendation to the City Council.
Director Nielsen noted that the Planning Commission had decided to take up the historic structure
ordinance in September. The Commission believed that the Petersons' barn would fit in the intent of
CITY OF SHOREWOOD SPECIAL COUNCIL MEETING
August 29, 2006
Page 3 of 4
what a historic structure ordinance would help preserve. The Commission's work and action by the
Council would likely take 60 to 90 days.
Turgeon related that the Planning Commission had had long discussions about what might qualify as an
exemption from the conformity requirement. There was concern about what was old would not
necessarily be historic. Callies and Lizee agreed with these concerns.
4.
(2) a further
Council may need
by the Council
Turgeon asked staff about how the 60-day rule was affecting this request.
would need to send the Petersons a notice that the City would be
additional 60 days allowed by the statute, because a final action
(September 11) would be after the first 60-day period.
Lizee outlined the options available: (1) continuance
extension that the Petersons would authorize in
additional time to consider an ordinance that may
based on what was before them tonight.
Administrator Dawson suggested that the matter be
meeting, in order to give the Commission and Council
brought to Council earlier if the ordinanc~I:'
The Petersons indicated they were agreeabl'
11,2006.
Turgeon moved, Callies
a letter from the
11, 2006, subject to receipt of
passed 3/0.
A.
Well Interconnection
tabulation of bids opened for this project on August 23, 2006. The
1tal Corporation for $164,155.75, an amount that compares with
00. l<<rtor Brown noted the urgency to replace the Woodhaven well.
roved tIie cooperative agreement for this project at its August 28, 2006
lexpected the 'i 1. ,tractor could begin work in two to three weeks. The interconnection
was included I I ,~ater Bo,~t Issued in 2005, and the next issue scheduled for this fall would include
the additional cos t~rhen&ln~+p:fl1g and the City of Chanhassen's $230,000 connection charge.
Itl:l!IIUWW
Turgeon moved, CaIH~$I;~~conded, to adopt RESOLUTION NO. 06-067, "A Resolution accepting
bid and awarding contract for the Chanhassen Wood haven Well Interconnection Project, City
Project No. 05-11." Motion passed, 3/0.
5. OTHER BUSINESS
There was no other business.
CITY OF SHOREWOOD SPECIAL COUNCIL MEETING
August 29, 2006
Page 4 of 4
6. ADJOURN
Turgeon moved, Callies seconded, Adjourning the Special City Council Meeting of August 29, 2006,
at 6:05 P.M. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Craig Dawson, Recorder
Craig W. Dawson, City Administrator/Clerk
Christine
ATTEST:
PAYABLESAPPROVALS
For 09/12/06 Council Meeting
Prepared by 1~" C Date:
Michelle T. Ngtlye , Sf. Accounting Clerk
Reviewed by: . . Date: (J~ 7 ~
Bonnie Burton, F'
Approved by:
Crai
Date:
wson, City Administrator
A
PAYROLL APPROVALS
For 09/12/06 Council Meeting
Date:
, Sr. Accounting Clerk
Reviewed by: Date:
Bonnie Burton, Finance Director
Approved by: Date:
Crai awson, City Administrator
CITY OF SHOREWOOD
RESOLUTION NO. 06-_
A RESOLUTION APPROVING
A TEMPORARY GAMBLING LICENSE
WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of
certain gambling activities in the City; and
WHEREAS, the City prescribes certain restrictions concerning eligibility for such
licensing and application, whereby the licensee will hold the City harmless for all claims
arising out of the granting of such license; and
WHEREAS, the following applicant has met the eligibility requirements for such a
license and has agreed to all terms and conditions of the agreement contained in the
license.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a single temporary license for the conduct of gambling as specified in the
terms and conditions of the license be issued to Friends of the Southshore Senior
Community Center. Said gambling activities are to be held on Tuesday, January 2,
2007 at the Southshore Senior Community Center, 5735 Country Club Road,
Shorewood, MN 55331.
ADOPTED by the City Council of the City of Shorewood this 11 th day of
September, 2006.
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
Page 1 of 2 2/06
Minnesota Lawful Gambling
LG220 Application for Exempt Permit
Fee $50
For Board Use Only
Fee Paid
An exempt permit may be issued to a nonprofit organization
conducting lawful gambling activity on five or fewer days, and
awarding less than $50,000 in prizes durings a calendar year.
Organization Information
Organization ngme
~/r::N(JB_()F- --n 13 SO n 5 0 SeNJO
Street 1 ^ City" ~ " I, ' ,,"
() ( C I:) c)fi O!21:.::.,Vuu(J! J
Name of chief executive officer (CEO)
Firs name
Check No.
Previous lawful gambling exemption number
If 11
Daytime phone number
95l- 1~74 -7b
Type of Nonprofit Organization
Type of nonprofit organization (check one)
o Fraternal 0 Religious
o Veteran ~ Other nonprofit organization
Type of proof of nonprofit status - attach a copy (see instructions)
o Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office
~ Internal Revenue Service
o Affiliate of parent f1Onprofit organization (charter)
o Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
C~LA oacA
City
8 \{or<z: woccl
57 5
Address (do not use PO box)
Zip Code
5533 \
County
f/ennKpJN
Date(s) of activity (for raffles, indicate the date ofthe drawing)
~ 0 I:
Check the box or bo es that indicate the type of gambling activity your organization will be conducting:
o *Bingo [2( Raffles 0 *Paddlewheels 0 *Pull-Tabs 0 *Tipboards
*Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball
selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed
distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000.
This form will be made available in alternative
format (i.e. large print, Braille) upon request.
The information requested on this form (and
any attachments) will be used by the Gambling
Control Board (Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota. You have the right to
refuse to supply the information requested;
however, if you refuse to supply this
information, the Board may not be able to
determine your qualifications and, as a
consequence, may refuse to issue you a
permit. If you supply the information
requested, the Board will be able to process
your application.
Your name and and your organization's name
and address will be public information when
received by the Board. All the other information
that you provide will be private data about you
until the Board issues your permit. When the
Board issues your permit, all of the information
that you have provided to the Board in the
process of applying for your permit will become
public. If the Board does not issue you a
permit, all the information you have provided
in the process of applying for a permit remains
private, with the exception of your name and
your organization's name and address which
will remain public.
Private data about you are available only to
the following: Board members, staff of the
Board whose work assignment requires that
they have access to the information; the
Minnesota Department of Public Safety; the
Minnesota Attorney General; the Minnesota
Commissioners of Administration, Finance,
and Revenue; the Minnesota Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies that are
specifically authorized by state or federal law
to have access to the information; individuals
and agencies for which law or legal order
authorizes a new use or sharing of information
after this Notice was given; and anyone with
your consent.
Page 2 of 2
2/06
LG220 Application for Exempt Permit
Organization Name 00UT1-\5H-O\'G6 COYVlVY1()'V\lt~ lat.J1evz..
Local Unit of Government Acknowledgment
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city is taking on this application.
O The city approves the application with no
waiting period.
O The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
o The city denies the application.
Print name of city
Signature of city personnel receiving application
Title
Date_I_I_
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
o The county approves the application with no
waiting period.
o The county approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
o The county denies the application.
Print name of county
Signature of county personnel receiving application
Title
Date~_I_
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application
(Minnesota Statute 349.213, subd. 2).]
Print name of township
Signature of township official acknowledging application
Title
Date_I_I_
Chief Executive Officer's Signature
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that
the financial report will be completed and returned to the Gambling Control Board within 30 days of the date of our
gambling activity. ~/.IA, "
1\/' .~.~
Chief executive officer's signature _~
Name (please print) d?() C trll? L . G.A 6- /"'E Date 7 / }' / C7 G
Mail Application and Attachments
Send
. the completed application,
. a copy of your proof of nonprofit status, and
. a $50 application fee. Make check payable to "State of Minnesota").
Complete an application for each
gambing activity:
. one day of gambling activity
. two or more consecutive days of
gambling activity
. each day a raffle drawing is held
To: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@ci.shorewood.mn.us
Celebrating 50 Years · 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
September 7, 2006
RE:
Authorization for Expenditure of Funds - Sewer Vactor Unit
The Department of Pubic Works is seeking authorization for the expenditure of funds from the
Equipment Replacement Fund for a trailer mounted vactor unit. Attachment 1 is a photo of the
utility trailer desired.
This unit has been designed to assist Public Works personnel in the operations and maintenance of
municipal water, wastewater, and storm water systems. This unit has even been used to do vacuum
excavation when working in close proximity to "high profile" or volatile utilities. A few of the
primary uses of this unit are described in more detail below.
Sanitary Sewer and Storm Sewer Systems
Currently, if there is debris or items that need to be removed from the sanitary sewer, the debris is
pushed through the main, utilizing a water jet unit, and is manually bucketed out of the system at
manholes.
Entering these manholes requires public works personnel to perform a confined space entry. This
type of entry is very time consuming and is a severe safety concern for personnel, as this is a
confined space that is subject to many instantaneous changes.
Attachment 2 depicts a portion of the safety equipment needed under the current scenario. During
this operation, a crewmember is lowered into the manhole via a harness and tripod system. Thus, if
they become incapacitated or injured, they can be retrieved. Hopefully, without additional
personnel entering the confined space. In addition to the tripod system shown, the Occupational
Safety and Health and Association (OSHA) mandates that air monitoring equipment, forced air
blowers, and additional personal protective equipment be utilized for entry into confined spaces.
This requires a substantial number of personnel and significant resources.
q.
t t PRINTED ON RECYCLED PAPER
...
Mayor and City Council
Authorization for Vactor Unit
September 7, 2006
Page 2 of3
Simple everyday instances can change the working conditions, during such operations. For
example, one common occurrence is homeowners pouring carpet cleaning solutions, or drain
cleaning chemicals down the drain, while an operator may be present in a manhole. Under those
conditions, the atmosphere and oxygen levels of the confined space can change dramatically and
quickly.
Having a vac unit allows operators to perform these types of operations, without having to enter the
confined space. They simply utilize the vacuum hose to clear debris from the bottom of the
manhole. This avoids putting personnel at risk, and saves substantial time in having to perform a
confined space entry.
Municipal Water System
These units have become very popular in clearing debris and soil from municipal water valves.
The typical water main valve is buried eight feet underground, with a five-inch access tube from the
surface to the valve. Often times, the valve access tube or "valve box" is full of sand (from winter
sanding operations) or rocks. There have even been instances where vandals have been creative and
shoved bricks or rocks into the valve boxes. This can be a substantial challenge, especially during
emergency operations, such as watermain breaks. The vac unit specified will enable personnel to
easily remove such debris from the valves.
Storm Sewer Systems
The City of Shorewood is required to clean sump catch basins and grit chambers annually, as part of
the mandated NPDES stormwater programs. This includes the grit chamber that was installed as
part of the County Road 19 and Gideon Glenn project. This unit will enable crews to maintatin
these structures efficiently.
Excavation and Excavation Safety
Many municipalities are using these types of units to vacuum excavate around high profile utilities,
such as high pressure gas mains and fiber optic utilities. Excavation while working around such
utilities is time consuming and labor intensive. Being able to remove loosened soil under vacuum
prevents the potential of a cut to the utility.
Other municipalities are using these during watermain and sanitary sewer breaks to keep
excavations dewatered and safe for personnel entering the trenches to repair the damaged utility.
Therefore, this unit has great potential in keeping personnel safe, while increasing productivity.
Mayor and City Council
Authorization for Vactor Unit
September 7, 2006
Page 3 of3
Fundine: for the Expenditure
This unit has been scheduled for many years within the Capital Improvement Program (CIP)
Equipment Replacement Fund. The 2006 CIP has budgeted $68,000 for the unit.
The City is a member of the Cooperative Purchasing Venture (CPV) with the State of Minnesota.
This permits the City to participate in contracts that have already been competitively bid. Having
the State perform the bidding process affords CPV members the lowest price with volume
discounts. Such is the instance for this unit.
Attachment 3 is the contract price, as provided by ABM Equipment. The contract amount is under
the amount budgeted within the CIP. Thus, staff is requesting authorization for one unit under this
contract.
Recommendation
Staff is recommending approval of a motion authorizing the expenditure of funds from the
Equipment Replacement Fund for the purchase of a Sewer Vactor Unit and implements, as shown
in Attachment 3.
ATTACHMENT 1
V ACTOR UNIT
I ATTACHMENT2
333 2nd Street NE
Hopkins, MN 55343-8337
952-938-5451
Fax: 952-93SH0159
www.abm-hlghway.com
Quote / Order #
Date Issued:
Quote Expires On:
Salesman:
083006-510-01
09/06/06
Equipment & Supply
J. Connelly
Custom Truck Equipment For The Utility, Construction, Municipal And Refuse Industries
City of Shorewood
5755 Country Club Rd.
Shorewood, MN 55331
Public Works Depl.
Attn: Larry Brown
Terms:
PO#:
Phone:
Fax:
E-mail:
952-474-6191
Ibrown@cl.shorewood.mn.us
Qtv. DescrlDtlon Unit Price
This quotation is based on MN State Contract # 435432 - Expires September 30, 2006
1 New 2006 Sewer Equipment Co. of America model TGV.1000 trailer mounted vacuum unit
1.0 Complete base unit with all equipment as listed on contract, also CAT diesel engine I.L.O. gas $57,648.00
engine
For 3 yd body DEDUCT -$3,000.00
3.3 Auto-discharge system - (pump off) $3,750.00
4.1 Hyd boom extension - 36" $3,190.00
6.1 Flood light $175.00
6.3 Strobe light $355.00
6.5 Spot light with retractable cord $325.00
6.7 Spare rim & tire $360.00
Misc. 20' of 4" pipe & clamps & 6" boom hose Included
Misc. (2) 6' x 6" and clamps $440.00
Misc. Additional 4" x 6' pipe and clamps $620.00
TOTAL UNIT $63,863.00
+ MN Sales Tax
(with std bodv)
DISCLAIMERS
Any warranties on the products sold hereby are those of the manufacturer. As between this retail seller and buyer, all products are sold in an AS IS condition.
The entire risk as the quality of the product is with the buyer. Seller does expressly refrain from making any representation or warranties and does hereby
disclaim any and all warranties. express or implied. Including any implied warranty of merchantability or fitness for a particular purpose, whether arising from
statute, common law, custom or otherwise. The remedy set forth In this agreement shall be the exclusive remedy available to any person. No person has the
authority to bind the seller to any representation or warranty other than this disclaimer. This disclaimer by this seller in no way affects the terms of the
manufacture~s warranty. The seller shall not be liable for any consequential damages resulting from the use of this product or caused by any defect, failure or
malfunction of any product, whether a claim for such damage is based upon warranty. contract. negligence or otherwise. The seller shall not be liable for any
loss of prom. wages. earnings, employment. contracts or otherwise. The buyer acknowledges being infonned of the above disclelmer prior to sale.
Acceptance Signature:
Print Name:
Date:
Seller Acceptance:
A TT ACHMENT 3
CPV CONTRACT
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, 15 AUGUST 2006
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:03 P.M.
ROLL CALL
Present:
Chair Bailey; Commissioners Gagne, Gniffke, Meyer, and Schmitt; Planning Director
Nielsen; and Council Liaison Turgeon
Absent:
Commissioners Conley and Woodruff
APPROVAL OF MINUTES
. 25 July 2006
Gagne moved, Meyer seconded, Approving the Planning Commission Meeting Minutes of 25 July
2006 as Presented. Motion passed 4/0/1 with Bailey abstaining as he had not had time to review the
minutes.
1 August 2006
Gagne moved, Meyer seconded, Approving the Planning Commission Meeting Minutes of 1 August
2006 as Presented. Motion passed 3/0/2 with Bailey abstaining as he had not had time to review the
minutes and Meyer abstaining due to his absence at the meeting.
1. 7:00 P.M. PUBLIC HEARING - C.U.P. FOR ACCESSORY SPACE OVER 1200 SQ. FT.
Applicant: Rodney and Nancy Peterson
Location: 21355 Christmas Lane
Chair Bailey opened the Public Hearing at 7:05 P.M., noting the procedures utilized in a Public Hearing.
He explained items recommended for approval that evening would be placed on an August 29, 2006,
Special City Council Meeting Agenda for further review and consideration.
Director Nielsen noted this item had been continued from the 1 August 2006 Planning Commission
meeting pending the City Attorney's legal opinion as to whether the City's Zoning Ordinance (the
"Code") complied with the State law with respect to nonconformities based on recent changes to the State
law. The City Attorney's legal opinion stated the law distinguished nonconforming uses from
nonconforming structures, and the change in the law was relative to nonconforming uses; therefore, the
City's Code was valid as written.
Chair Bailey asked Rodney and Nancy Peterson, the applicants, if they had any comments.
Ms. Peterson reviewed information from Black's Law Dictionary (the 6th edition) with regard to
conformity and variances. She stated they were applying for permission to depart from the existing City's
zoning requirements. She stated they had petitioned their neighbors, obtained an updated survey of their
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 15, 2006
Page 2 of8
property, etc. Ms. Peterson stated their barn was located on their property line, which was why they were
asking for the variance. The screened porch they had proposed to build complied with the American
Institute of Architect's standards. She acknowledged they had extra building structures on their property,
which they had purchased in 1970. Although she was not sure how old their barn was, she had been able
to determine it was a minimum of 70 years old. Ms. Peterson commented that per the City Attorney's
legal opinion on the change to the State law, the law had not been tested or even discussed among public
lawyers. Ms. Peterson requested the Planning Commission to "favorably vote" on their request without
requiring them to bring the barn into conformity.
Seeing no one present wishing to comment on this case, Chair Bailey opened and closed the Public
Testimony portion of the Public Hearing at 7 :09 P.M.
Chair Bailey clarified the Petersons had applied for a conditional use permit for accessory space over
1200 square feet; they had not applied for a setback variance.
Commissioner Meyer stated although he was not present at the last Planning Commission meeting, his
interpretation of the minutes was that one of the options discussed was to approve the C.D.P., subject to a
condition that all nonconforming structures would be brought into conformity upon any future
subdivision of the property. Chair Bailey stated he was not comfortable with an open-ended time period
for the nonconforming structures to be brought into conformity; that would be a right that other
individuals had not been granted. Meyer stated that during his tenure on the Planning Commission he
could not recollect a situation where a C.D.P. had been granted and the nonconforming structures were
not required to be brought into conformity. Bailey echoed the comment.
In response to a question from Commissioner Schmitt, Chair Bailey stated if the C.D.P. was denied the
applicants could file for a variance, but they would have to demonstrate hardship.
Commissioner Schmitt stated the Planning Commission must uphold the law; but, he appreciated the
applicants desire not to have to bring their bam into conformity as a condition of the C.D.P.
Commissioner Gagne stated although he appreciated the Commission had not granted a C.D.P. without
requiring nonconforming structures be brought into conformity, he thought there could always exceptions
to the law (in this case the 6 acre lot size and 70+ year-old barn). Chair Bailey stated the City's Code did
not distinguish C.D.P. conditions based on lot size. Gagne stated there was a "human interpretation" that
could be factored in; and he would find it difficult to require the applicants to bring their barn into
conformity as a condition of the C.D.P. He also stated there were different considerations that could prove
problematic for the applicants if they were to file for a variance.
In response to a question from Ms. Peterson, Chair Bailey explained a variance was a request for an
exception and there were specific conditions that must be met before a variance was granted (e.g. the
applicant must demonstrate hardship). Ms. Peterson questioned if it would be a hardship to require a 70+
year-old barn be tom down; the barn was too large to move. Chair Bailey stated he did not want to pre-
judge that request. Bailey clarified the Planning Commission was a recommending body, and its
recommendations would be forwarded to the City Council for a final decision.
Chair Bailey stated the Planning Commission applied the City's Code to all applicants. He stated he could
support a law that exempted historical structures provided there was a definition for historical structures.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 15, 2006
Page 3 of 8
Ms. Peterson questioned if another interpretation of the law was possible that could allow the
nonconforming barn to remain if the C.D.P. was granted. Chair Bailey explained the C.D.P. had very
specific conditions that must be met; one of them was to bring nonconforming structures into conformity.
Ms. Peterson then questioned why they had not been informed that the structures would have to be
brought into conformity as a condition of the C.D.P. prior to spending their time and money to apply for a
c.u.P.; she questioned the c.u.P. process. She suggested in the future if Staff was somewhat confident a
C.D.P. or variance would not be granted, Staff should alert the applicant of that.
In response to a question from Ms. Peterson, Chair Bailey explained C.D.P.s were frequently granted; but,
each C.D.P. required all nonconforming structures be brought into conformity.
Ms. Peterson stated the barn was relatively unique because of its age. She commented at one point in time
ponies had been raised in the barn. She stated she thought their request was a reasonable request; and she
asked the Planning Commission to look favorably upon their request. She also stated the requirement to
bring the bam into conformity as a condition of the C.D.P. (which would require removing the bam
because it was too large to move) seemed to be an unreasonable request; that would be a hardship.
Mr. Peterson stated he thought the law was pure bureaucracy. He then stated although the property was
large and the bam was 70+ years old, there appeared to be no leeway in the law for addressing the
uniqueness when considering their C.D.P. request. He went on to state there did not appear to be any
human consideration when evaluating the request.
Ms. Peterson stated the architects she interacted with could not understand the requirement to make the
barn conforming. She commented maybe the law was a little extreme.
Commissioner Meyer stated this request was a situation where a person may want to make a certain
recommendation, but they could not because the law required nonconforming structures be brought into
conformity. He commented a variance request may be the more appropriate process for the applicants to
follow.
Meyer moved, Gniffke seconded, Recommending Approval of a Conditional Use Permit for
Accessory Space in Excess of 1200 Sq. Ft. for Rodney and Nancy Peterson, 21355 Christmas Lane,
subject to the Condition that the Nonconforming Accessory Structures be brought into Conformity.
Motion passed 4/1 with Gagne dissenting.
In response to a question from Ms. Peterson, Director Nielsen explained an applicant generally had six
months to bring the structures into conformity. He noted that could be extended if circumstances
warranted.
Director Nielsen stated the applicants could apply for a variance; but the hardship condition may be
difficult to prove. He then stated the Planning Commission had discussed the possibility of
recommending an amendment to the City's Zoning Code to exempt historical structures; but the
Commission had not yet determined what the definition of a historical structure should be. He suggested
it may be appropriate to revisit the topic. He noted the same issue would arise for future applicants that
had a boathouse on their property.
Nielsen stated it would be more appropriate to consider a possible change to the City Code with regard to
historical structures then it would be to grant variances for them.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 15, 2006
Page 4 of 8
Commissioners Meyer and Gniffke supported consideration of a possible change to the City Code. Chair
Bailey stated he was a strong supporter of maintaining historical structures; but he commented a solid
defmition for historical structures, which included objective standards, was necessary before the City
Code could be amended.
Director Nielsen stated the Planning Commission should assume responsibility for defining historical
structures. He noted the Minnesota Historical Society was not able to provide him with a definition.
There was Planning Commission consensus the topic of a possible amendment to the City Code with
regard to historical structures should be discussed at a future meeting.
In response to a question from Commissioner Gniffke with regard to the impact on the applicants,
Director Nielsen explained the study of the topic would require some time and the applicants may want to
wait until spring of 2007 to build their screen porch in the possible event the City Code would be
changed.
Ms. Peterson again expressed frustration with the City Code; and she questioned why the law was put in
place. She stated her interpretation of the law should allow for exceptions.
In response to a question from Ms. Peterson, Director Nielsen explained the provision in the City Code
under discussion had been amended sometime during the last five years. The purpose of the ordinance
was to ensure properties would eventually meet minimum standards. He explained the laws were intended
to create a community character; and over time the City wanted the nonconforming structures to be
corrected to create and preserve its character. He noted the City had more open space than the majority of
surrounding communities. He also noted the City may be slightly more restrictive than some of the
surrounding communities. Nielsen commented because a structure was old did not necessarily make it
historical.
In response to a question from Ms. Peterson, Director Nielsen explained there had been two situations
where the applicants had to remove their boathouses as a condition oftheir C.U.P.s.
In response to a question from Mr. Peterson, Director Nielsen stated he had spoken with the City Attorney
and the City Attorney had stated the change in the State law with regard to nonconformance applies to
uses and not structures.
Director Nielsen stated the applicants had the right to go before the Council with regard to their request.
Council Liaison Turgeon stated the City Council would review the Planning Commission's
recommendation, but it would make its own decision. Each Councilmember would assess the request and
vote accordingly.
In response to a question from Council Liaison Turgeon, Director Nielsen explained if an application was
denied the same application could not be made again for six months, unless Council approved a more
rapid re-application by a four-fifths vote. If the application was denied another application would require
additional permit fees. If the applicants requested a continuation of their request until after a review of the
City Code had been completed, they would not be required to pay additional permit fees.
Commissioner Gniffke stated the Peterson's request was the impetus for the Planning Commission to
review and possibly recommend an amendment to the City Code with regard historical structures.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 15, 2006
Page 5 of 8
In response to a question from Ms. Peterson, Council Liaison Turgeon stated there had been instances
where the City Council had not supported the Planning Commission's recommendation.
Chair Bailey stated the Planning Commission would commit to addressing the topic by calendar year-end.
He explained the Commission needed to address this issue in a comprehensive manner, not just specific to
the applicants.
Chair Bailey closed the Public Hearing at 7 :45 P.M.
Director Nielsen stated the applicants request would be placed on an August 29, 2006, Special City
Council Agenda for further consideration, and the meeting was scheduled to start at 5:30 P.M.
Chair Bailey stated this was his first experience where the discussion about a C.D.P. request was that
lengthy; an applicant usually understood in advance that their request would require a variance. Director
Nielsen stated Staff had made the applicants aware their nonconforming structures could be a risk if a
c.u.P. was approved, and the applicants did not feel that would be fair. But he assumed responsibility for
not more strongly communicating nonconforming structures would need to be brought into conformity as
a condition of a C.D.P.
Discussion ensued with regard to the action the Planning Commission had just taken, the need to ensure
consistency when interpreting the law in an objective manner, and the possible need for an amendment to
the City Code.
2. STUDY SESSION
. Discuss Outdoor Wood Boilers/Furnaces
Director Nielsen stated the City Attorney had provided a legal opinion as to whether the use of the
outdoor wood-burning furnaces (OWFs) should be prohibited, or whether regulations should be
established that would result in it being impossible to satisfy the regulations, per the Planning
Commission's request. He noted the City Attorney's legal opinion had been forwarded to the
Commission. The City Attorney strongly recommended the second approach, as it would be easier to
defend than an outright ban.
Commissioner Gagne commented once the number of residents who burned their leaves became very
large, the City Code was amended to ban the burning of leaves. He also stated things change over time.
Director Nielsen stated he had reviewed a number of ordinances from other cities with regard to OWFs.
There were a couple of governmental units that simply banned the furnaces. The vast majority of agencies
that regulated them, adopted strict standards relative to location, distance from adjacent properties,
chimney height, etc.
He commented the State of Wisconsin had prepared a model ordinance for it cities to use with regard to
open burning, burning barrels, recreational fires, outdoor wood-burning furnaces, etc. He stated Staff used
some of the language from that model ordinance, and the purpose and definition from other ordinances, to
prepare a draft ordinance.
Nielsen then reviewed the components of a draft ordinance for the use of OWFs Staff recommended. As
he reviewed the standards he explained why he thought the standard was appropriate, and why it would be
difficult to comply with it.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 15, 2006
Page 6 of 8
A. Purpose. "It is generally recognized the types of fuel used, and the scale and
duration of burning by outdoor wood-burning furnaces, creates noxious and
hazardous smoke, soot, fumes, odors and air pollution, can be detrimental to
citizens' health, and can deprive neighboring residents of the enjoyment of their
property or premises. Therefore, with the adoption of this ordinance, it is the
intention of the City of Shorewood to establish and impose restrictions upon the
construction and operation of outdoor wood-burning furnaces within the city limits
of Shorewood for the purpose of securing and promoting the public health, safety
and general welfare of the City and its inhabitants."
B. Definition. "Any contrivance, apparatus, or any part thereof, that is installed,
affixed or situated out-of-doors for the primary purpose ofthe combustion of wood,
from which heat or energy is derived and intended to be directed there from by
conduit or other mechanism into any interior space for the supply of heat or
energy."
C. Standards. The following list of standards were the toughest standards Staff had
found in the city codes it had researched (the dimensions were Staff
recommendations) :
1. Minimum lot size: 3 acres.
2. Setback from nearest property line: 200 feet
3. Chimney height: 2 feet above the ridgeline of homes within 500 feet, but
not higher than 50 feet
4. Months of operation: 1 September to 31 May.
5. Survey requirement: Registered land surveyor must show location and
ridgeline heights of all buildings within 500 feet of furnace.
6. Existing OWFs: This requires a policy decision. Many of the codes we
studied "grandfathered in" existing stoves, subject to some attempt to
comply with standards (e.g. chimney height). Others required the existing
furnaces to be brought into compliance with the new rules within a
specified period of time.
7. Code section: The City Attorney and Staff agree that the new code
regulating OWFs should be placed in Title 1000, Building Regulations.
In response to a question from Chair Bailey, Director Nielsen stated there were two additional items he
thought should be added to the standards. The first was to add a requirement to standard #3 for an
engineering report for chimney heights forty-feet high or higher. The second was to add a new standard at
the top of the list that required the manufacturer's specifications and recommendations be adhered to (it
would become #1).
Commissioners Gagne and Gniffke had no objections to the purpose; definition; and standards 1-5,
standard 7 and the proposed additions Director Nielsen had recommended.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 15, 2006
Page7of8
In response to a question from Commissioner Schmitt, Director Nielsen explained the City's height
restriction for a house was 2.5 stories or 35 feet and the height was determined by the mid-way point
between the eave and the peak of the house. He also stated the sea level was used for the starting
measurement.
Commissioner Schmitt stated he was support an outright ban of OWFs. Commissioner Gagne echoed his
comment.
Schmitt stated he would prefer to change the chimney height restriction to be lower than 50 feet. There
was consensus to change the maximum height to 40 feet.
There was Planning Commission consensus to move forward with an ordinance with very strict
regulations.
Gagne moved, Gniffke seconded, Approving the Recommended Addition of an Outdoor Wood-
burning Furnace Provision to the City's Zoning Ordinance as Amended, to include a standard
requiring the manufacturer's specifications and recommendations be adhered to, and to modify
standard #3 to reflect a maximum height to 40 feet and require an engineering report for any
chimney 40 feet high, and to remove standard 6 (existing OWFs) for further discussion. Motion
passed 5/0.
With regard to existing OWFs, Commissioner Gagne stated he would support a requirement that existing
OWFs must be brought into conformity of the proposed provision to the City's code within a to-be-
determined period of time. Schmitt questioned if similar past practices required pre-existing conditions to
be brought to conformity or were the conditions "grandfathered in". Director Nielsen stated most of the
conditions were zoning related and they did not have a health element; therefore they were normally
"grandfathered in" until which time a change to the property was requested. Nielsen stated the examples
researched indicated some cities required compliance and others allowed for the "grandfathered in"
scenario. Nielsen explained it would be basically impossible to bring an existing OWF into compliance
with the proposed standards. He stated it would be reasonable to require existing OWFs to have to
comply with the standard to adhere to the manufacture's specifications and recommendations, and with
the months-of-operation standard.
Chair Bailey stated if the reason for adding the proposed provision to the ordinance was to prohibit the
proliferation of OWFs throughout the City, then allowing existing OWFs to remain was not an issue. If
the reason was for the provision was an OWFs could be a health issue for neighboring residents, then
removal of existing OWFs would be appropriate.
Commissioner Gagne stated there had been instances where items that were found to be a health issue
were banned. He thought there were similarities to OWFs.
Commissioner Schmitt stated Mr. Quast, an existing OWF owner, had spent money on the purchase and
installation of his OWF, he had installed it according to City Code, and he had installed it according to the
manufacturer's specifications. He supported allowing the existing OWF to remain subject to compliance
with the proposed standard to adhere to the manufacture's specifications and recommendations, and
compliance with the months-of-operation proposed standard.
In response to a question from Chair Bailey, Director Nielsen stated he guesstimated the cost for the
purchase and installation ofMr. Quast's OWF to be $8,000 - $10,000.
CITY OF SHOREWOOD PLAL~NING COMMISSION MEETING
August 15, 2006
Page 8 of8
Commissioner Meyer stated Mr. Quast had followed the necessary procedures and should be allowed to
keep his existing OWF. Commissioner Gniffke concurred.
Schmitt moved, Gagne seconded, Allowing Existing Outdoor Wood-burning Furnaces to Remain in
Operation subject to Adhering to the Manufacture's Specifications and Recommendations,
provided they are only used from September through May. Motion passed 5/0.
3. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
4. DRAFT NEXT MEETING AGENDA
Director Nielsen stated a review of proposed provision to the City Code with regard to outdoor wood-
burning furnaces was slated for the 5 September 2006 Planning Commission Meeting.
5. REPORTS
. Liaison to Council
Commissioner Gniffke reported on matters considered and actions taken at an August 14, 2006, Regular
City Council Meeting (as detailed in the minutes of that meeting).
. SLUC
No report given.
. Other
None.
6. ADJOU~ENT
Gagne moved, Schmitt seconded, Adjourning the Planning Commission Meeting of 15 August 2006
at 8:45 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
7 September 2006
RE:
Resident Complaint Policy
FILE NO.
405 (Admin)
As you are aware Shorewood long ago adopted a passive enforcement policy relative
to nuisance and Zoning Code violations. That is, we operate on a complaint basis-
we don't go looking for violations. This approach has served the city relatively well.
It allows for neighborhoods to sort of set their own standards relative to such things as
outdoor storage, vehicles, etc.
An issue that has come up on numerous occasions is the anonymous complaint.
Although we advise people that their identity is protected by the state's Data Practices
law (it is a violation for us to disclose the identity of a complainant), some refuse to
identify themselves. It is as though they do not trust government - imagine that! In
the past we have handled all complaints, anonymous or not, equally. Weare now
suggesting a change in that policy for a number ofreasons:
. Without knowing who made the complaint we have no way of getting back to
the complainant to obtain additional information (e.g. frequency or pattern of
violations, identity of violators, etc.).
. Weare unable to advise the complainant as to the status of the complaint (e.g.
appeals, no code violation, etc.).
. On occasion, we have been given incorrect addresses without any way of
contacting the complainant to direct us to the right property.
. The City Attorney has suggested that standing is an issue. We have had
instances where the complainant was not a Shorewood resident or did not live
anywhere near the violation - they are simply trying to get back at someone,
and using the City to do it.
If"
~ . PRINTED ON RECYCLED PAPER
....
Memorandum
Re: Anonymous Complaint Policy
7 September 2006
As a consequence, when the complainant does not see any change resulting from his/her
call, he/she simply gets angrier than they already were. Now, instead of being mad at the
violator, they are also mad at the City for not doing its job. You must understand that
when people call in to complain about some issue, they have often waited for quite some
time, letting the issue fester until they are angry enough to make the call. Then, they want
immediate action.
Staff is recommending that the City's policy relative to complaints be revised so as to no
longer accept anonymous complaints. People who refuse to identify themselves (under
protection of Data Practices) will be advised that no investigation will take place without
knowing the source of the complaint and the ability to contact the complainant if
necessary. A simple draft resolution to this effect will be distributed at Monday night's
meeting.
If you have any questions relative to this matter, please do not hesitate to contact me by
phone or e-mail.
Cc: Craig Dawson
Tim Keane
Joe Pazandak
Patti Helgesen
Pamela Helling
Twila Grout
Pat Fasching
-2-
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years · 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
7 September 2006
RE:
South Shore Senior Community Center - Request to Locate
Storage Building on City Property
FILE NO.
405(06.14)
Jerry Brekke, on behalf of the South Shore Senior Community Center has requested
permission to make application for a conditional use permit for a storage building to
be located on property owned by the City (Badger Field). Exhibit A, attached,
contains the request and a sketch of what the structure would look like. Although a
specific location has not been identified, the area immediately south of the southwest
comer of the Center's parking lot is what has been discussed.
In some respects, this request is similar to the Little League organization building its
concession stand on Freeman Park. They too required a conditional use permit and
permission from the City to locate on public property.
What is being asked at this time is not approval of a conditional use permit, but
simply permission to apply. If the Council agrees, a public hearing would be'
scheduled for 3 October before the Planning Commission. We would also present the
request to the Park Commission for its review and comment. The application would
be considered by the Council on 23 October.
Cc: Craig Dawson
Larry Brown
Tim Keane
Jerry Brekke
""
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38
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator It1\.
September 7, 2006 (,LL)
Lake Minnetonka Communications Commission - 2007 Budget
The Lake Minnetonka Communications Commission (LMCC) has submitted its 2005 budget for
consideration and approval by the 16 member cities of this joint powers organization. The LMCC
administers a cable franchise held by Mediacom, operates a studio for public/education/government
(PEG) access, and technical assistance on other communications matters.
None of the funding for the LMCC comes from taxes. The vast majority of comes from cable
franchise fees, with the remainder consisting of fees paid by Mound (not an LMCC member), interest
income and minor miscellaneous sources. Revenue for 2007 is projected to be $478,700, and reflects
the addition of a new member city to the LMCC.
The 2007 proposed budget shows an increase in operating expenditures of approximately $61,700, or
15.1 percent, over the 2006 budget. An increase in salaries has occurred during 2006 in full-time
staff for studio operations (a Board amendment to the approved 2006 budget). Other operating
expenses remain essentially the same. The 2007 proposed budget also calls for the use of~$38,000
for new studio equipment, outside of the operating budget.
Budget Approval Process: Each of the 17 member city councils is to act on the proposed budget, and
the LMCC has requested action within 30 days of receipt of the proposed budget (August 18). The
budget is effective when a majority ofthe councils of the member cities has approved it.
RECOMMENDATION:
Staff recommends that the City Council approve the 2007 Proposed Budget of the Lake
Minnetonka Communications Commission.
q.
lI' t PRINTED ON RECYCLED PAPER
"'..
4071 SUNSET DRIVE. P.O. BOX 385 · SPRING PARK, MN 55384-0385 · 952. 471-7
L L~~~ ~KE MINNETONIffi COMMUNICA
August 17, 2006
Mayor and City Council Members
City of Shorewood
5755 Country Club Rd.
Shorewood, MN 55331
DEEPHAVEN
Dear Mayor and Council Members:
EXCELSIOR
The Lake Minnetonka Communications Commission (LMCC) passed the enclosed
budget for 2007 at its Full Commission Meeting on August 15,2006.
GREENWOOD
LONG LAI<E
This year has been a transition year for the LMCC with the addition of the
web streaming service. We are currently streaming most of our cities' council
meetings, school board meetings, our LMCC Lakeside News show, LMCC
promotional videos for our local programming and other select programming. This
programming is available "on demand" on our LMCC web site at www.lmcc-tv.org.
INDEPENDENCE
MEDINA
This budget is not funded with tax dollars, but rather a cable company franchise fee
paid annually to the LMCC. We are also receiving a PEG (public, educational,
governmental) access fee for community use ofthe production studio. As the
budget summary describes the Commission is discussing the option of raising the
PEG fee to help fund the studio and capital budgets.
LORETTO
MAPLE PLAIN
ORONO
I am submitting the budget to all city members of the LMCC for review and
approval according to our Joint Powers Agreement. The LMCC would ask that you
review and approve the LMCC budget within 30 days of receipt of the budget. The
budget will be effective if approved by a majority of the members. Therefore, the
LMCC requests a copy of your city's motion or resolution to approve the LMCC
budget for our records. If you have further questions please ask for my assistance or
for the assistance of the budget committee. For convenience if you would like to fax
the information our fax number is 952-471-9151.
MINNETONI<A
BEACH
MINNETRISTA
ST. BONIFAClUS
SHOREWOOD
Sincerely,
TONI<A BAY
LAKE MINNETONKA COMMUNICATIONS COMMISSION
7
A~ ,
/, lL'Lf1oCic /
(~ /
~ Sally oenecke
Executive Director
SPRING PARI<
VICTORIA
Enclosure
WOODLAND
Lake Minnetonka Communications Commission
Year 2007 Budget
The Lake Minnetonka Communications Commission is not funded by tax dollars and its operating
budget is derived from cable franchise fees and PEG fees to cable subscribers.
The Lake Minnetonka Communications Commission maintains a fund balance as a reserve to
maintain operation if unforeseeable funding losses should occur. These could include lowered
franchise revenue, legislation resulting in reduced funding, or other revenue losses. The LMCC has
some financial obligations, such as a building rental contract, that would have to be accounted for
even if the legislature eliminated franchise funding. The LMCC studio and offices are located at
4071 Sunset Drive in Spring Park.
The following is a summary of the budget considerations made by the 2007 Budget
Committee:
The year 2006 has been a transition year for the LMCC and it is making some large leaps
forward in programming and technology. As our cities and residents have been informed, the
LMCC is now streaming city council meetings and other select programming. This has met with
very positive response. The LMCC is staying current with the services provided by other suburban
community television facilities and in many instances we are ahead and leading other community
television facilities with our services. The increases in the 2007 budget reflect the increase in
personnel and technology to support the new streaming service.
The LMCC also created two separate departments reporting to the LMCC Executive Director,
Sally Koenecke. These are the Operations Department headed up by Operations Manager, Jim
Lundberg and the Programming Department headed up by Program Manager, Chris Vogt. Chris
also has a full time producer, Ken Bush working under his direction. This advancement has led to
the LMCC receiving four national awards for excellence in production in the area of community
events and government programming. Chris V ogt also manages the web site and has added
information about the upgraded LMCC Lakeside News program. Lakeside News is also streamed
and available on the website It has also allowed Jim Lundberg to devote time to developing the
webstreaming services.
The budget is proportioned into three categories, Franchise, Studio and Capital
Franchise Administration Fund
This fund is supported entirely by franchise fees and interest on investments. Activities
accounted for in this fund are related to the oversight responsibility of the Commission representing
the member cities' interest in the cable operators compliance with the franchise agreement. This
fund also supports the complaint process and resolution of subscriber complaints reported to the
LMCC. The LMCC also represents its member cities by monitoring and participating in the
legislative activities at the state and federal levels.
Studio! Access Production Fund
This fund is to account for all public access activities. Expenses cover staff time and all
operating costs of assisting residents and institutions in producing video presentations to be played
back over the local public access channels 8, 12, 19,20 and 21. It also covers the cost of streaming
city council meetings and developing the LMCC interactive website. Revenues for this fund are
derived from interest on investments, PEG fees from our cable subscribers, a portion of the
franchise fees, and additional charges to entities outside of our franchise area (Mound) who have a
need to access the public access channels. The Wayzata Schools are providing the programming
function for Channel 19 and have included all the school districts in the LMCC service area in their
programming. The LMCC is currently discussing increasing the PEG fee to subscribers and is
researching what other communities in the Twin Cities are charging for PEG fees.
Capital Improvement Fund
The Capital Improvement Fund supports the acquisition of new equipment and the need for
replacement of equipment and leasehold improvements presently existing. A listing of a proposed
equipment list is included. The equipment list is projected as pricing may have changed prior to the
time of purchase. Purchases are subject to approval by the commission and may change if
technology dictates better options.
Submitted by: Sally Koenecke, LMCC Executive Director
Lake Minnetonka Communications Commission
2007 Proposed Budget
Franchise
Administration
Studio Total
Production All Funds
Revenues
Franchise Fees 138,000 220,800 358,800
PEG Fees 61,900 61,900
Mound Usage Fees 42,000 42,000
Studio Rental Dub Fees 4~000 4,000
Interest 11,000 11,000
Insurance Refund 1,000 1,000
Proiected Total Revenue 138,000 340,700 478,700
Proiected Total Expenses 135,257 334,480 469,737
Projected 2007 Expenses
Fund Balance Before Capital
Capital Proposal
Projected 2008 Beginning Fnnd Balance
334,070
478,700
812,770
469,737
343,033
38,147
304,886
Projected 2007 Beginning Fund Balance
Projected 2007 Revenues
Lake Minnetonka Communications Commission
2007 Proposed Budget
Personal Services
101 Salaried Full-time
103 Salaried Part-time
12 I Pem Coot.
122 FICA Cont.
13 I Health Insurance
151 Workers Comp. Insurance
Total Personal Services
Supplies
200 Office Supplies
210 Special EventsfMeetings
220 Repair & Maint. Supplies
225 Studio Expendables
Total Supplies
Professional Services
30 I Acct. Fees
302 Access Contractors
304 Legal Fees
3 14 Payroll Services
3 I 8 Janoritorial Services
319 Security Services
325 Consulting-computer
326 Training
Total Professional Services
Other Services and Charges
309 Copier
32 I Telephone/Communications
322 Postage
331 Travel/Conferences
332 Mileage
350 Printing and Publishing
360 Insurance
380 Utilities
384 Refuse & Recycling Collection
40 I Contracted Building Repair
404 Maint. Repair Equipment
412 Building Rent
413 Equipment Rental
433 Dues and Subscriptions
438 Property Taxes
439 Contingency
440 Advertising
441 Van Operation
442 WebstreamingIBroadband
443 Licenses
Leasehold Improvement
Total Other Services and Charges
Total Expenditures
Franchise Audit
Studio Equipment Purchase
Projected Total Expenditures
2007
2006 Committee
Adopted Proposal
148,440.00 186,250.00
41,203.00 30,190.00
11,378.00 13,527.00
14,508.00 16,559.00
21,500.00 31,375.00
870.00 1,100.00
237,899.00 279,001.00
2,130.00 2,000.00
1,275.00 1,500.00
1,630.00 1,000.00
4,000.00 4,000.00
9,035.00 8,500.00
7,450.00 7,500.00
21,500.00 22,575.00
4,900.00 4,500.00
1,970.00 2,035.00
4,900.00 4,310.00
1,100.00 900.00
3,750.00 6,000.00
0.00 1,500.00
45,570.00 49,320.00
5,740.00
4,340.00 2,974.00
2,750.00 2,400.00
12,300.00 13,500.00
1,750.00 2,000.00
7,200.00 4,080.00
6,400.00 6,309.00
11,200.00 16,760.00
590.00 700.00
1,750.00 3,000.00
4,000.00 5,000.00
41,444.00 43,007.00
6,500.00 1,500.00
3,550.00 3,810.00
8,850.00 8,772.00
2,500.00 2,450.00
600.00
400.00 1,500.00
7,414.00
900.00
300.00 500.00
115,524.00 132,916.00
408,028.00 469,737.00
0.00 0.00
23,000.00 38,147.00
431,028.00 507,884.00
Lake Minnetonka Communications Commission
2007 Proposed Budget
Franchise Administration
Expenses
2005 2005 2006 2006 2006 2007
Adopted Actual Adopted 6 Mo. Act. Projected Proposed
Personal Services
10 1 Salaried Full-time 35,226 36,000 37,440 19,648 39,200 39,330
103 Salaried Part-time 18,356 16,857 19,090 9,173 18,500 18,750
121 Pera Cont. 3,200 3,109 3,392 1,984 3,968 3,630
122 FICA Cont. 4,600 5,254 4,325 2,540 5,000 4,445
131 Health Insurance 11,000 11,505 11,700 6,677 13,354 11,602
151 Workers Compo Insurance 370 0 370 437 437 500
Total Personal Services 72,752 72,525 76,317 40,459 80,459 78,257
Supplies
200 Office Supplies 1,300 1,262 1,780 983 1,780 1,000
210 Special EventslMeetings 550 794 575 938 1,200 450
220 Repair & Maint. Supplies 250 240 730 0 500 500
Total Supplies 2,100 2,296 3,085 1,922 3,480 1,950
Professional Services
301 Acct. Fees 3,500 1,910 3,650 1,026 2,200 3,750
314 Payroll Services 950 931 980 509 980 610
318 Janitorial Services 2,500 2,111 2,600 767 2,200 1,293
319 Security Services 600 440 550 220 500 450
325 Computer/Consulting 1,000 0 1,050 0 1,050 1,800
326 Training 500
Total Professional Services 8,550 5,392 8,830 2,522 6,930 8,304
Other Services and Charl?es
309 Copier Expense 1,751 3,500 2,870
321 Telephone/Communications 3,000 2,390 2,340 1,752 3,000 892
322 Postage 1,300 1,108 1,350 513 1,350 1,200
331 Travel School & Conference 9,000 12,029 9,000 3,811 9,000 9,000
332 Mileage 1,500 1,277 1,250 244 1,250 1,000
350 Printing and Publishing 2,400 1,257 2,200 872 2,200 2,040
360 Insurance 3,500 2,893 3,200 3,090 3,100 1,890
380 Utilities 3,600 3,109 3,900 2,660 4,500 5,030
384 Refuse & Recycling Collection 300 219 320 200 380 350
401 Contracted Building Repair 1,000 1,001 1,000 1009 1,500 1,500
404 Maint. Repair Equip. 1,400 2,061 1,000 1,780 2,000 1,000
412 Building Rent 10,180 10,176 10,458 5,257 10,500 10,752
413 Equipment Rental 1,500 2,041 5,000 371 1,500 750
433 Dues & Subscriptions 3,500 2,991 3,000 3,111 3,200 1,905
438 Property Taxes 2,200 1,975 2,200 1,061 2,200 2,193
439 Contingency 2,000 427 1,500 293 1,500 1,225
440 Advertising 300
Total Other Charges 46,380 44,954 47,718 27,775 50,680 43,897
Capital Outlay
599 Leasehold Improvements 300 0 300 0 0 500
Total Expenditures 130,082 125,167 136,250 72,678 141,549 133,007
Franchise Compliance Enforcement
49855 Cable Operator Audit 17,000 0 0 0 0
301 Legal Fees 5,000 1,021 2,500 1,172 1,800 2,250
303 Total Franchise Enforcement 22,000 1,021 2,500 1,172 1,800
Total 152,082 126,188 138,750 73,850 143,349 135,257
Lake Minnetonka Communication Commission
2007 Proposed Bndget
Access Studio Production
Expenses
2005 2005 2,006 2006 2006 2007
Actual Adopted Actual Adopted 6 Mo. Act. Projected Proposed
Personal Services
101 Salaried Full-time 96,366 101,584 111,000 68,817 137,634 146,920
103 Hourly Part-time 19,658 21,859 22,1 13 6,450 13,000 11,440
121 Pera Cont 6,180 5,938 7,986 3,790 7,986 9,897
122 FICA Cont. 8,875 11,257 10,183 5,442 10,183 12,114
131 Health Insurance 9,500 10,151 9,800 5,891 11 ,782 19,773
151 Workers Compo Insuran 500 500 567 567 600
Total Personal Services 141,079 150,789 161,582 90,957 181,152 200,744
Supplies
200 Office Supplies 300 252 350 .197 350 1,000
210 Special Events/Meeting: 700 559 700 2,190 2500 1,050
220 Repair & Maint. Supplil 300 953 900 0 100 500
225 Studio Expendables 5,000 4,706 4,000 1,570 4,000 4000
Total Supplies 6,300 6,470 5,950 3,957 6950 6,550
Professional Services
301 Acct. Fees 3,700 1,860 3,800 999 3000 3,750
302 Access Contractors 21,000 21,044 21,500 10,244 21,500 22,575
304 Legal Fees 2,400 459 2,400 527 2,000 2,250
314 Payroll Services 970 431 990 509 1,018 1,425
318 Janitorial Services 2,300 1,994 2,300 724 2,000 3,017
319 Security Services 550 314 550 157 450 450
325 Consulting-computer 2,000 3,996 2,700 6,619 9,500 4200
310 Training 1,000
Total Professional Servi 32,920 30,598 34,240 19,779 39,468 38,667
Other Services and Charges
309 Copier Expense 334 0 2,870
321 Te1ephone/Communicat 2,600 1,893 2,000 1,386 2,700 2.082
322 Postage 1,250 1,108 1,400 513 1 ,400 1,200
331 Travel School & Confer 3,000 4,990 3,300 2,001 3,300 4,500
332 Mileage 500 545 500 570 1,000 1,000
350 Printing and Publishing 6,000 3,812 5,000 2,023 5,000 2,040
360 Insurance 3,200 2,736 3,200 2,923 3,000 4,419
380 Utilities 6,700 6,218 7,000 5,321 9,000 11,730
384 Refuse & Recycling Co 250 219 270 201 350 350
40 I Contracted Building Re: 750 1,001 750 1,009 1,560 1,500
404 Maint. Repair Equip. 4,000 3,004 3,000 5,119 7,000 4,000
412 Building Rent 30,379 30,366 30,986 15,689 31,378 32,255
413 Equipment Rental 2,100 2,642 1,500 464 1,000 750
433 Dues & Subscriptions 600 499 550 518 550 1,905
438 Property Taxes 6,850 6,380 6,650 3,427 6,850 6,579
439 Contingency 2,000 497 1,000 341 1,000 1,225
440 Advertising 300
441 Van Operation 1,700 157 400 898 1,500 1,500
442 Webstreaming/Broadband 7,414
443 Licenses 900
Total Other Charges 71,879 66,067 67,506 42,736 76,588 88,519
Total Expenditures 252,178 253,924 269,278 157,429 304.158 334,480
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Consulting, Inc.
Infonnatlon Technology Consulting Services
by THE GOLDEN RULE.
LMCC 2006 Budget Pricing
(Upgrade Server, Additional pes, and add Wireless)
Grand Total n03e.oo 722.00 $ 3040.00
q~"'P_i l;J'~c."5> ~~'+~H2.b;--... ..,
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The "Base Pricing" column is the cost of each Individual item if pur ara ely. Specific
configurations (i.e. 3GHz CPU) may not be available exactly as estimated In 2007. Pricing does NOT
reflect any special Dell Small Business / Government Sale Pricing.
August 8, 2006
Page 1 of 2
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
FROM:
Honorable Mayor and City Councilmembers
Craig Dawson, City Administrator ;1 .. , y
Bonnie Burton, Finance Director/Treasurer ~
TO:
DATE:
September 1, 2006
SUBJECT:
2007 Proposed General Fund Operating Budget
INTRODUCTION
We pleased to present the 2007 Proposed General Fund Operating Budget for your review and
approval. The proposed budget and levy for Pay2007 must be certified to Hennepin County by
September 15, 2006.
This budget is the result of Council and staff work-sessions in July 10, 2006 and August 7,
2006. During the work-sessions, Council and Staff concurred that a "single-digit" levy increase
in the 2007 General Fund Operating Budget would be desirable. Council also discussed
implementing a "tax reduction strategy" and using some General Fund reserves for capital
improvements.
2007 GENERAL FUND BUDGET HIGHliGHTS
. Levy Limits: There are no levy limit restrictions in place for 2007.
. 2007 Tax Levy: The 2007 draft budget contemplates a tax levy of $4,396,308. This
is an increase of 4.91/'0 from the 2006 tax levy of $4,190,395.
q.
l': t PRINTED ON RECYCLED PAPER
....
2007 Proposed General Fund Operating Budget
Page 2
. License & Permit Revenue: Other revenues (fees, licenses, permits) are expected to
remain stable.
. Use of Reserves: The draft budget also proposes the use of $100,000 in General Fund
reserves, in addition to tax revenue and fee revenue, as was discussed. This use of
reserves should result in an anticipated General Fund balance of $2.89 million, or
approximately 56'}'o of 2007 expenditures and transfers. This percentage is on target
with the State Auditor's fund balance reserve recommendations.
. Transfers to Capital Funds: Transfers to Capital improvements funds are unchanged
at $670,000 for 2007. These transfers are important to provide funding for projects
and purchases that will enhance productivity and effectiveness.
Equipment Replacement
Street Reconstruction
Park Capital Improvement
Public Facilities
Land & Open Space
Sewer Fund
Stormwater Management
2007
175,000
345,000
10 ,000
50,000
5,000
60,000
25,000
$670.000
2006
175,000
345,000
10 ,000
50,000
5,000
60,000
25,000
j;670.000
. Key 2007 General Fund Expenditures: Total 2007 expenditures, not including capital
transfers, are programmed at $4,460,958, or approximately 8'}'o more than 2006
expenditures of $4,130,495. Key expenditures that factor into the increase are:
. Public Works building addition, i- of estimated construction costs ($170,000);
the remaining i- will be funded in 2008.
· Increases in Police and Fire expenditures ($ 62,000);
. Salary and insurance adjustments indicated in the compensation study approved
by the council (approximately $80,000);
· A replacement network server ($17,000);
. Additional funding for Senior Community Services, per their request. ($13,500).
. Staffing Levels: No additional staffing changes are contemplated.
. Shorewood Tax Base: We recently received some preliminary information from
Hennepin County on the estimated market values and tax capacity. It indicates that the
City's tax base would increase approximately 12 percent for Pay2007 taxes.
2007 Proposed General Fund Operating Budget
Page 3
· Public Safety
Police and fire services are major components of the budget, and total approximately
$1.665 million in 2007.
For police, the City Council has approved the level of funding for 2007 recommended by
the SLMPD Coordinating Committee for operations ($815,513). Shorewood's share of
the Police Building component is $249,500 for 2007. The City of Orono will continue to
provide animal control services in 2007.
Shorewood's share of fire services from the Excelsior Fire District (EFD) will increase
$32,000 from 2006 to 2007, even though Shorewood's share of the EFD budget will
decline a full percentage point, from 42.27'7'0 to 41.27'7'0. The EFD Board and all cities
have stated their appreciation of realistic budget figures based on the actual history of
expenses, especially in the new facilities. The services to Shorewood's Islands from the
Mound Fire Department constitute a small portion of the fire program budget; the
2007 budget is based on a new formula for MFD services. The result is a reduction of
approximately $2,500, or 10'7'0.
TRUTH-IN-TAXATION
Staff is pleased to report that the proposed levy increase is less than the inflationary
adjustment as determined by the Minnesota Department of Revenue (4.91'7'0 vs. 6.4187'7'0). As a
result, Shorewood is eligible to be exempted from Truth-In- Taxation Hearings this year. (The
State uses the inflationary percent to set a maximum allowable levy for Payable 2007 to
Qualify for Exemption from the Truth-In- Taxation Public Hearing Requirement.)
Although the City qualifies for the exemption, staff recommends that the Truth-in- Taxation
process be followed as usual, using the timetable and procedures set in place last year. Staff
is proposing one exception, and that is to hold the Truth-In- Taxation public hearing in
conjunction with the regularly-scheduled December City Council meeting on December 11,
2006. If necessary, a follow-up meeting can be held on the following Monday, December 18,
2006. If Council prefers to follow the statutory process, the Truth-In- Taxation hearing
would be held at a separate meeting on December 4.
Therefore, the entire process includes City Council approval of a Pay2007 Proposed Tax Levy
to be certified no later than September 15, 2006; final preparation of all City budgets,
including enterprise and utility budgets in the fall; advertising and conducting public hearings
on the proposed budget and tax levy on December 11, and if needed, December 18, 2006; and
adoption, certification, and summary publication of the final budget and levy before year end.
2007 Proposed General Fund Operating Budget
Page 4
CONCLUSION
The 2007 Proposed General Fund Operating Budget and levy were prepared according to the
priorities and direction from the City Council, and continue the same level and array of
services as provided in 2006. Staff believes the proposed 2007 budget provides a responsible
plan to balance the City's service delivery needs, infrastructure needs, and financial position,
while continuing to provide quality services to the residents of Shorewood.
RECOMMENDED ACTION
Staff recommends that the City Council approve the attached resolutions: "Setting the 2007
Proposed General Fund Budget and the Proposed 2006 Property Tax Levy, Collectible in 2007";
and" Setting Truth-In- Taxation Public Hearing Dates".
Staff will then certify this budget and levy as required before the September 15 deadline.
The final 2007 tax levy and budget adoption will be scheduled for December 2006.
CITY OF SHOREWOOD
RESOLUTION NO. 06-
A RESOLUTION SETTING THE 2007 PROPOSED GENERAL
FUND BUDGET AND APPROVING THE PROPOSED 2006
PROPERTY TAX LEVY, COLLECTIBLE IN 2007
WHEREAS, the City staff has presented to the City Council the proposed 2007 General Fund
Budget and the 2006 property tax levy collectible in 2007; and,
WHEREAS, the City Council has met to review the proposed budget and property tax levy; and,
WHEREAS, the City Council must approve and celtify its proposed 2007 budget and
preliminary propelty tax levy for the current year, collectible in 2007, to the County Auditor by
September 15 of each year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that:
1. The 2007 Proposed General Fund budget is hereby set at $5,130,958.
2. The following sums be levied for the current year, collectible in 2007, upon taxable
propelty in the City of Shorewood, for the following purposes:
General Fund Levy
Special Levy
$3,835,173
561,135
Total 2005 Levy, Collectible 2006:
$4.396,308
3. That the City Clerk-Administrator is hereby instructed to transmit a celtified copy of
this resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED by the City Council of the City of Shorewood this 11th day of September, 2006.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
CITY OF SHOREWOOD
RESOLUTION NO. 06-
A RESOLUTION SETTING TRUTH-IN-TAXATION PUBLIC HEARINGS ON
THE PROPOSED 2007 BUDGETS AND THE 2006 PROPERTY TAX LEVY
COLLECTIBLE IN 2007
WHEREAS, Minnesota State Law requires local governments to hold public
hearings on their proposed budgets and property tax levies, and to publish notice of said
public hearing to achieve truth in taxation, and,
WHEREAS, the Minnesota Department of Revenue has issued guidelines for
local governments to follow in implementing truth in taxation requirements, and,
WHEREAS, it is the intention of the City Council to comply with such
guidelines,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that a public hearing on the proposed 2007 Municipal Budgets and the
property tax levy for 2006, collectible in 2007, be held on Monday, December 11, 2006,
at 7:00 p.m., or as soon thereafter as possible, and a continuation hearing, if necessary be
held on Monday, December 18, 2006, at 7:00 p.m., or as soon thereafter as possible, at
the City Hall, and that notice of such public hearing shall be published in accordance with
Minnesota State Law and guidelines set forth by the Minnesota Depattment of Revenue.
ADOPTED by the City Council of the City of Shorewood this 11th day of
September, 2006.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
CITY OF SHOREWOOD I
MINNESOT A
2007 PROPOSED ANNUAL
GENERAL FUND OPERATING BUDGET
11 September 2006
ql/,
~ ~ PRINTED ON RECYCLED PAPER
"'''
CITY OF SHOREWOOD
2007 PROPOSED GENERAL FUND BUDGET
TABLE OF CONTENTS
PAGE
Preparation Calendar for 2007 Budget
1
Summary of Proposed 2007 General Fund Budget
2-3
General Fund
Departmental Budgets
41110 - Mayor and Council
41300 - Administration
41400 - City Clerk
41450 - Elections
41500 - Finance
41600 - Professional Services
41910 - Planning and Zoning
41940 - Municipal Building - City Hall
42100 - Police
42200 - Fire Protection
42400 - Protective Inspection
42700 - Animal Control
43010 - City Engineer
43050 - Public Works Service
43100 - Streets and Roadways
43125 - Snow and Ice Removal
43160 - Traffic Control/Street Lighting
43200 - Sanitation/Waste Removal/Weeds
43250 - Tree Maintenance
45200 - Parks and Recreation
4-5
6-7
8-9
10-11
12-13
14-15
16-17
18-19
20-21
22-23
24-25
26-27
28-29
30-31
32-33
34-35
36-37
38-39
40-41
42-43
CITY OF SHOREWOOD
Year 2007 Budget Schedule
Date Description
07/05/06 Budget worksheets distributed to staff and department heads.
07/10/06 Work-session: budget philosophy discussion (Council and Staff)
07/12/06 Completed budget worksheets due back to Finance from staff.
08/07/06 Work-session: General Fund Operating Budget draft (Council and Staff)
08/21/06 Work-session: Additional General Fund session, if needed (Council and Staff)
09/11/06 Regular Council meeting. Council adopts 2007 proposed budget and levy.
09/15/06 Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2007 PT Form 280 also to be submitted.
10/23/06 Work-session: Enterprise fund budgets (Council and staff)
11/13/06 Work-session: Additional Enterprise budget session, if needed
11/20-11/24 Counties to mail Notice of Proposed Property Tax by this date.
11/29/06
Budget hearing advertisement published in the official newspaper.
12/11/06
Regular Council meeting. City initial truth-in-taxation hearing.
Final 2007 budgets and levy to be adopted.
12/18/06
If required, the continuation truth-in-taxation hearing to be held on this date.
12/29/06
Final levy and budgets must be certified to the County Auditor by this date.
State forms Payable 2007 Property Tax Levy Report and PT Form TNT2007
also due.
CITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDITURE SUMMARY
2007 PROPOSED BUDGET
Actual Actual Budget YTD June Requested Proposed Adopted $$ 'Yo
2004 2005 2006 2006 2007 2007 2007 Change Change
Revenues and Other Sources
Property Taxes 3,344,442 3,750,633 4,190,395 1 ,448,400 4,396,308 4,396,308 205,913 4.91%
Licenses and Permits 310,055 334,720 197,100 150,835 246,650 246,650 49,550 25.14%
Intergovernmental 73,065 64,480 65,000 29,848 65,000 65,000 0 0.00%
Fines and Forfeitures 81,841 90,149 70,000 35,663 80,000 80,000 10,000 14.29%
Charges for Service 44,169 50,750 43,000 29,333 43,000 43,000 0 0.00%
Miscellaneous Revenue 103,676 204,636 125,000 53,844 150,000 150,000 25,000 20.00%
Total Revenues 3,957,248 4,495,368 4,690,495 1,747,923 4,980,958 4,980,958 0 290,463 6.19%
Expenditures
General Government
Mayor and Council 60,373 59,706 72,793 28,529 72,893 72,893 100 0.14%
Administration 110,659 132,686 148,209 63,228 159,389 159,389 11,180 7.54%
General Government 184,167 222,437 220,743 96,353 239,574 239,574 18,831 8.53%
Elections 13,817 407 28,323 2,094 11,630 11,630 (16,693) -58.94%
Finance 148,776 167,597 241,172 82,958 214,412 214,412 (26,760) -11.10%
Professional Services 142,061 162,271 180,000 131,535 187,600 187,600 7,600 4.22%
Planning and Zoning 158,202 166,103 183,556 86,821 192,320 192,320 8.764 4.77%
Municipal Building 144,522 507,659 183,000 66,811 225,744 225,744 42,744 ""S%
Total General Government 962,577 1,418,867 1 ,257,796 558,329 1,303,562 1 ,303,562 0 45,766 3.64%
Public Safety
Police 937,001 987,130 1,038,538 546,979 1,069,063 1,069,063 30,525 2.94%
Fire Protection 481 ,642 492,774 564,699 288,318 595,947 595,947 31,248 5.53%
Protective Inspection 101,306 110,126 115,042 54,653 132,510 132,510 17,468 15.18%
Animal Control 20,971 24,673 26,000 10 ,408 24,330 24,330 (1,670) -6.42%
Total Public Safety 1,540,920 1,614,703 1,744,279 900,358 1,821,850 1,821,850 0 77,571 4.45%
Public Works
City Engineer 117 ,887 152,899 157,597 82,491 176,568 176,568 18,971 12.04%
Public Works Services 249,445 300,431 422,949 173,662 554,915 554,915 131,966 31.20%
Streets and Roadways 126,456 161,189 175,934 60,152 196,258 196,258 20,324 11.55%
Snow and Ice Removal 36,700 45,339 69,792 22,663 81,235 81,235 11,443 16.40%
Traffic Control/Street Lights 33,651 36,119 42,400 18,952 43,700 43,700 1,300 3.07%
Sanitation/Waste Removal 2,876 4,088 5,448 3,963 6,757 6,757 1,309 24.03%
Tree Maintenance 31,619 23,258 32,821 9,753 33.733 33,733 912 2.78%
Total Public Works 598,634 723,323 906,941 371,635 1,093,166 1,093,166 0 186,225 20.53%
Culture and Recreation
Parks and Recreation 166,864 177 ,508 221,749 81,340 242,380 242,380 20,631 9.30%
Total Culture and Recreation 166,864 177,508 221,479 81,340 242,380 242,380 0 20,631 ).32~,
Total Expenditures 3,268,995 3,934.400 4,130.495 1.911,662 4.460,958 4,460.958 0 330,193 7.99',
Total Revenues Over (Under)
Expenditures 688,253 560,968 560,000 (163,739) 520.000 520.000 0 (39,730)
2
CITY OF SHOREWOOD
GENERAL FUND REVENUE AND EXPENDITURE SUMMARY
2007 PROPOSED BUDGET
Actual Actual Budget YTD June Requested Proposed Adopted $$ %
2004 2005 2006 2006 2007 2007 2007 Change Change
Fund Transfers In
Liquor Fund 30,000 50,000 50,000 0 50,000 50,000 0 0.00%
Street Reconstr Fund 0 0 0 0 0 0 0 0.00%
Trail Fund 0 0 0 0 0 0 0 0.00%
Sewer Fund 0 0 0 0 0 0 0 0.00%
Water Fund 0 0 0 0 0 0 0 0.00%
Total Transfers In 30,000 50,000 50,000 0 50,000 50,000 0 0 0.00%
Fund Transfers Out
Equip Replacemt Fund (PW) 50,000 116,000 175,000 0 175,000 175,000 0.00%
Street Reconstr Fund 183,500 311,000 345,000 0 345,000 345,000 0.00%
Park Capital Imp Fund 10,000 10,000 10,000 0 10,000 10,000 0.00%
Trail Capital Imprvment Fnd 0 0 0 0 0 0 0.00%
Public Facilities Fund 50,000 50,000 50,000 0 50,000 50,000 0.00%
Land & Open Space Fund 5,000 5,000 5,000 0 5,000 5,000 0.00%
Sewer Fund 0 60,000 0 0 60,000 60,000 0.00%
Stormwater Mgmt Fund 25,000 7,000 25,000 0 25,000 25,000 0.00%
Total Fund Transfers Out 323,500 559,000 610,000 0 670,000 670,000 0 0 0.00%
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 394,753 51,968 0 (163,739) (100,000) (100,000) 0 0
Amounts to be Provided from
General Fund Balance 0 0 163,739 100,000 100,000 0 0 0
General Fund Balance January 1 2,546,472 2,941,223 2,993,191 2,993,191 2,993,191 2,993,191
General Fund Balance December 31 2,941,223 2,993,191 2,993,191 2,829,451 2,893,191 2,893,191 0
3
FUND:
101 General
DEPARTMENT MISSION'
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO:
41110
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special worksessions to consider
and adopt legislative and administrtive policies that pertain to the services
provided to residents. The City Council also sits as the Board of Review for property
valuations and as the Board of the Shorewood Economic Development Authority.
OB,JECTIVES:
- Establish annual work program of goals and priorities for the City
- Meet at least annually with advisory commissions.
- Strategic planning and direction
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
Special Brochures
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Celebration
Charges, Fees & Other:
Council Contingency
4
FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 13,564 13,733 16,794 16,793 8,397 16,793 16,793 0
Supplies/Materials 526 1,183 1,411 1,000 743 1,000 1,000 0
Support Services 46,779 45,457 41 ,407 55,000 19,390 55,100 55,100 0
Charges, Fees & Other 18 0 95 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 60,887 60,373 59,706 72,793 28,529 72,893 72,893 0
ESTIMATED SERVICE INDICATORS:
Seminars, Conferences &
Schools Attended 0 0 5 5 0 5 5
No. of Council Mtgs./EDA 39 35 24 24 12 24 24
No. of Workshops/Special 30 25 24 24 14 24 24
Agenda Items 536 507 388 500 196 400 400
Ordinances &
Resolutions Adopted 122 119 118 130 46 120 120
COST INDICATORS'
Expenditures 60,887 60,373 59,706 72,793 28,529 72,893 72,893 0
- Program Revenues
= Levy Dollars 60,887 60,373 59,706 72,793 28,529 72,893 72,893 0
STAFFING:
Part time:
Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
5
FUND:
101 General
DEPARTMENT MISSION-
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT: Administration
DEPT NO:
41300
DESCRIPTION OF ACTIVITY'
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area
- Participate actively in joint powers organizations
- Participate actively in legislative and policy activities of municipal associations
- Actively monitor legislation and communicate with legislators
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Miscellaneous books & supplies
Support Services:
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA
6
FUND: 101 DEPARTMENT: Administration DEPT 41300
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 103,766 108,416 120,964 136,009 60,481 148,689 148,689 0
Supplies/Materials 0 0 262 400 0 400 400 0
Support Services 6,587 2,242 9,808 11,800 2,747 10,300 10,300 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 1,652 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 110,353 110,659 132,686 148,209 63,228 159,389 159,389 0
ESTIMATED SERVICE INDICATORS:
Council Mtgs/Work Sessions 69 60 48 48 26 54 54
Council Agenda Items 536 507 388 500 196 400 400
Public Safety Board Meeting 16 16 20 20 12 22 22
Public Safety Staff Meetings 20 20 14 14 13 24 24
Staff Meetings 52 52 52 52 26 52 52
COST INDICATORS'
Expenditures 110,353 110,659 132,686 148,209 63,228 159,389 159,389 0
- Program Revenues 0 0 0 0 0 0 0 0
= Levy Dollars 110,353 110,659 132,686 148,209 63,228 159,389 159,389 0
STAFFING-
Full Time:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 .33 .33
7
FUND:
101 General
DEPARTMENT MISSION'
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
records retention, notices and licenses.
DEPARTMENT: General Government/City Clerk
DEPT NO:
41400
DESCRIPTION OF ACTIVITY'
This department provides for general reception and clerical duties in the City offices,
as well as the recording secretary for City Council meetings. The Deputy Clerk is the official
recordkeeper of minutes, contracts, and permanent records, and supervises all staff in this area.
This department is responsible for all licensing functions. It also oversees implementation of
the City communication tools.
OBJECTIVES:
- Continue to improve web site, to include information for residents and tools for better communication with City Hall
- Produce monthly City newsletter to include community articles & photos, council & commission articles, & project updates
- Provide information for general requests from residents and contractors
- Prepare orientation package for new council members, commission members and staff
- Maintain updates to Employee Handbook.
- Maintain updates to City Code.
HIGHLIGHTS/COMMENTS'
Staffing:
Includes salary increases for regular employees
part-time communications tech
part-time, temporary, general office support
part-time Web developer
Supplies/Materials:
General Office Supplies
General Office Postage
Software upgrades/Misc. Publications
Support Services:
Travel, Conferences and Education
Publication of legal notices for all General Fund Depts
Council Recording Secretary and Council Packet Delivery
Newsletter Printing and Mail Service
City Code Book Updates/Web Hosting
Document Destruction Service
Membership Dues
Capital Outlay:
Computer for Public Kiosk
Office Furniture
8
FUND: 101 DEPARTMENT: General GovernmenVCity Clerk DEPT 41400
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 126,512 143,456 139,868 137,978 63,591 168,444 168,444 0
Supplies/Materials 24,436 22,697 20,330 30,900 10,044 29,300 29,300 0
Support Services 20,741 13,548 16,394 29,065 15,762 39,880 39,880 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 3,456 4,467 45,845 22,800 6,955 1,950 1,950 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 175,145 184,167 222,437 220,743 96,353 239,574 239,574 0
ESTIMATED SERVICE INDICATORS'
No. of Ordinances 8 11 7 10 3 10 10
No. of Resolutions 114 108 111 120 43 100 100
Newsletters Published 12 12 12 12 6 12 12
Dog licenses issued 393 393 395 450 342 400 400
Other licenses issued 59 60 60 30 52 60 60
Council/EDA/Spec Agenda 69 60 49 48 26 60 60
COST INDICATORS'
Expenditures 175,145 184,167 222,437 220,743 96,353 239,574 239,574
. Program Revenues
= Levy Dollars 175,145 184,167 222,437 220,743 96,353 239,574 239,574
STAFFING:
Full time:
Exec Sec/Dep Clk .67 .67 .67 .60 .60 .57 .57
Parks Secretary .70 .70 .70 .70 .70 .67 .67
Secretary /Recepti 0 nist 0.25 0.25 0.25 0.25 0.25 .50 .50
Accounting Clerk I 0.25 0.25 0.25
Part time:
Communications Tech. 0.66 0.66 0.66 0.57 0.57 .33 .33
Web site Maint. 0.20 0.20 0.20 0.20 0.20 0.20
Temporary Receptionist
9
FUND:
101 General
DEPARTMENT MISSION'
Responsible for Election functions.
DEPARTMENT: Elections
DEPT NO:
41410
DESCRIPTION OF ACTIVITY:
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk.
OBJECTIVES:
- Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as student election judges and kids voting
HIGHliGHTS/COMMENTS:
Staffing:
.10 Exec See/Deputy Clerk
Election Judges
Supplies/Materials:
Misc. Office Supplies
Postage
Equipment Maintenance
General Supplies
Support Services:
Legal Notices
Travel - Mileage Reimb.
Printing (ballots, envelopes)
Capital Outlay:
10
FUND: 101 DEPARTMENT: Elections DEPT 41410
BUDGET Actual Actual Actual Budget YTD June iequested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 9,122 0 20,623 1,294 8,780 8,780 0
Supplies/Materials 0 2,529 249 3,400 648 2,700 2,700 0
Support Services 0 1,898 158 2,200 151 150 150 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 268 0 2,100 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 0 13,817 407 28,323 2,094 11,630 11,630 0
SERVICE INDICATORS:
No. of Elections held 0 2 0 2 0 0 0 0
COST INDICATORS'
Expenditures 0 13,817 407 28,323 2,094 11 ,630 11,630 0
- Program Revenues
= Levy Dollars 0 13,817 407 28,323 2,094 11 ,630 11 ,630 0
STAFFING:
Full time:
Exec Sec/Dep Clk 0.10 0,10 0.10 0.10
Part time:
Election Judges 35 0 35
11
FUND:
101 General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT: Rnance
DEPT NO:
41500
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document
- Coordinate the annual City audit
- Prepare CAFR for submittal to GFOA Certificate of Achievement Program
- Review debt issues and make recommendations on debt structure
- Review, update, and maintain financial policies and procedures
HIGHLIGHTS/COMMENTS'
Staffing:
Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
12
FUND: 101 DEPARTMENT: Finance DEPT 41500
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 137,883 136,487 153,459 174,972 72,561 189,212 189,212 0
Supplies/Materials 5,176 4,722 5,056 6,700 5,360 7,500 7,500 0
Support Services 5,359 7,035 8,496 12,000 4,398 13,200 13,200 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 3,098 533 586 47,500 639 4,500 4,500 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 151,517 148,776 167,597 241,172 82,958 214,412 214,412 0
ESTIMATED SERVICE INDICATORS'
No. Monthly Statements 12 12 12 12 6 12 12
No. Accounts Payable
Checks Issued 2,500 2,500 2,388 2,500 1,318 2,600 2,600
Utility Bills Sent 11,000 11,000 11,476 11,500 5,798 12,000 12,000
No. of Payroll Checks
Issued 1,100 1,100 1,038 1,100 611 1,200 1,200
est. est.
COST INDICATORS:
Expenditures 148,776 167,597 241 ,172 82,958 214,412 214,412 0
= Levy Dollars 148,776 167,597 241,172 82,958 214,412 214,412 0
SIAEEltiG.;
Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .75 .75 .75 .85 .85 .85 .85
Acctg. Clerk .5 .5 .5 0.00 .5 .5
13
FUND:
101 General
DEPARTMENT MISSION'
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENT: Professional Services
DEPT NO:
41600
DESCRIPTION OF ACTIVITY'
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services.
Charges and Fees:
14
FUND: 101 DEPARTMENT: Professional Services DEPT 41600
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0 0
Support Services 169,144 142,061 162,271 180,000 131,535 187,600 187,600 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 1 69 , 144 142,061 162,271 180,000 131 ,535 187,600 187,600 0
ESTIMATED SERVICE INDICATORS'
No. of parcels 3,050 3,050 3,050 3,100 3,123 3,140 3,140
No. of litigations 5 5 5 2 2 2 2
COST INDICATORS:
Expenditures
169,144 142,061 162,271 180,000 131,535
187,600 187,600
o
- Program Revenues
o
o
o
o
o
o
o
o
= Levy Dollars
169,144 142,061 162,271 180,000 131,535
187,600 187,600
o
Other Dollars
STAFFING:
15
FUND:
101 General
DEPARTMENT MISSION'
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO:
41910
DESCRIPTION OF ACTIVITY'
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance city maps
- Update/enhance procedure handouts
HIGHLIGHTS/COMMENTS'
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
16
FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 141,216 148,955 154,669 165,751 78,137 175,405 175,405 0
Supplies/Materials 994 916 707 1,925 538 1,225 1,225 0
Support Services 10,819 8,332 7,914 13,580 5,313 15,540 15,540 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 2,076 0 2,813 2,300 2,834 150 150 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 155,105 158,202 166,103 183,556 86,821 192,320 192,320 0
SERVICE INDICATORS'
No. of zoning apps. 20 20 20 20 12 24 24
No. of zoning complnts 20 20 20 25 19 30 30
No. of scheduled office apl 104 220 220
Planning Comm. Meetings 12 12 12 12 6 12 12
Planning Comm. Work
Sessions 12 12 12 12 4 12 12
*new indicator - 07
COST INDICATORS:
Expenditures 155,105 158,202 166,103 183,556 86,821 192,320 192,320 0
- Program Revenues
Zoning Appl. Fees
Bldg. Permit Carryover
(from Proto Inspection)
= Levy Dollars 155,105 158,202 166,103 183,556 86,821 192,320 192,320 0
STAFFING:
Full time:
Planning Oir .95 .95 .95 .95 .95 .95 .95
Planning Asst. .70 0.80 1.00 1.00 1.00 1.00 1.00
Part Time:
Clerical
17
FUND:
101 General
DEPARTMENT MISSION'
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation insurance.
DEPARTMENT: Municipal Bldg - City Hall
DEPT NO:
41940
DESCRIPTION OF ACTIVITY'
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Identify maintenance needs
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
HIGHliGHTS/COMMENTS'
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter
Charges & Fees:
Capital Outlay:
Senior Community Center Payment (to be retired in 2008)
Debt Service on Internal Loan to Sewer Fund for purchase of 5795 Country Club Rd.
Transfers:
Public Facilities Fund - Office Equipment
18
FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 13,197 14,063 16,471 26,650 12,077 29,500 29,500 0
Support Services 98,160 93,444 139,915 117,800 17,190 141,700 141,700 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 39,483 37,544 351,272 38,550 37,544 54,544 54,544 0
Transfers 35,000 50,000 110,000 50,000 0 110,000 110,000 0
TOTAL 185,840 195,051 617,659 233,000 66,811 335,744 335,744 0
ESTIMATED SERVICE INDICATORS:
COST INDICATORS:
Expenditures
185,840 195,051 617,659 233,000 66,811
335,744 335,744
o
- Program Revenues
o
o
o
= Levy Dollars
185,840 195,051 617,659 233,000 66,811
335,744 335,744
o
Other Dollars
STAFFING:
19
FUND:
101 General
DEPARTMENT MISSION:
To provide a modern, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMENT: Police
DEPT NO:
42100
DESCRIPTION OF ACTIVITY'
The South Lake Minnetonka Police Department is a cooperative joint venture between the cities
of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for
the protection of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities on a set percentage basis. Through 2006,
the pro-rata share of expenses was 46.0%. Shorewood's allocation for the period 2007 - 2011 is 50%.
A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an
ad valorem basis among four cities. The City of Shorewood's pro-rata share of the 2006 payment is $249,500,
which is approximately 58% of the total payment due.
OB,JECTIVES:
HIGHLIGHTS/COMMENTS'
Supplies/Materials:
Support Services:
Police services contract for 2007
Prisoner expense, court officer expense, & booking fees
Annual Police Reserve Dinner
20
FUND: 101 DEPARTMENT: Police DEPT 42100
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 0 165 0 0 184 0 0 0
Support Services 630,909 671,236 727,726 758,758 419,497 819,563 819,563 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 152,052 265,600 259,404 279,600 127,298 249,500 249,500 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 782,961 937,001 987,130 1,038,358 546,979 1,069,063 1,069,063 0
ESTIMATED SERVICE INDICATORS'
Initial complaint reports 5,929 6,152 6,428 6,500 6,600 6,600
Part I (serious) & Part II (other) cr 1,241 1,249 1,232 1,250 1,250 1,250
Clearance rate (Parts I & II) 58% 53% 58%
Countywide clearance rate 42% 42% 46%
Citations issued 4,474 3,130 4,582 4,600 4,600 4,600
Police vehicles 9 9 9 9 9 9 9
Shorewood ICR's 1,575 2,145 2,218 2,250 2,300 2,300
Shorewood Part I & II 617 710 673
COST INDICATORS:
Expenditures 782,961 937,001 987,130 1,038,358 546,979 1,069,063 1,069,063 0
- Program Revenues
Fines 88,949 81,841 62,000 54,663 54,663 70,000 70,000
= Levy Dollars 782,961 855,160 925,130 983,695 492,316 999,063 999,063 0
STAFFING'
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant' 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Investigator * 2.00 2.00 2.00 2.00 2.00 3.00 3.00 3.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00
Office Administrator 1.00 1.00 1.00 1.20 1.20 1.20 1.20 1.20
Office Specialist (part time) ** 2.00 2.00 2.00 1.00 1.00 2.00 2.00 2.00
Community Service Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
* 1 Juvenile Specialist
21
FUND:
101 General
DEPARTMENT MISSION'
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO:
42200
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the Excelsior Fire District and the City of Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
A separate obligation is made toward the financing of new facilities for the Excelsior Fire District. This
cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share
of the 2007 debt service payment is $304,579.
A separate obligation is made toward the financing of a new (2003) fire station for the Mound Fire Department. This
cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share
for 2007 debt service payment is $7,056.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound and Excelsior Fire District
22
FUND: 101 DEPARTMENT: Fire Protection DEPT 42200
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0 0
Support Services 251,912 235,010 263,107 307,496 163,717 284,312 284,312 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 147,008 246,632 229,667 257,203 124,602 311,635 311,635 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 398,920 481,642 492,774 564,699 288,318 595,947 595,947 0
ESTIMATED SERVICE INDICATOBS.;
EFD Fire & Rescue Calls 304 260 284 300 150 300 300
Mound Fire & Rescue Calls 7 10 13 8 7 10 10
COST INDICATORS:
Expenditures 398,920 481,642 492,774 564,699 288,318 595,947 595,947 0
- Program Revenues 0 0 0 0 0 0 0 0
= Levy Dollars 398,920 481 ,642 492,774 564,699 288,318 595,947 595,947 0
EFD STAFFING:
Chief (FfT) 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Dist. Chief 2.00 2.00 2.00 2.00 2.00 2.00 2,00
Captain 2.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Lieutenants 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fire Marshal (FfT) 1.00 1.00 0.50 0.00 0.00 0.00 0.00 0.00
Fire Inspector 0.00 0.00 0.75 1.25 1.25 1.25 1.25 1.25
Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Firefighters 37.00 41.00 41.00 41.00 41.00 41.00 41.00 41.00
23
FUND:
101 General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO:
42400
DESCRIPTION OF ACTIVITY'
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
OBJECTIVES:
- Increase and enhance public information through the development of
handouts relative to building codes
- Enhance environmental inspections
HIGHLIGHTS/COMMENTS'
Staffing:
Includes salary increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
Permit Tracking Software
24
FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 89,528 95,455 101 ,925 103,422 51,831 110,740 110,740 0
Supplies/Materials 89 777 162 400 38 550 550 0
Support Services 7,114 5,074 7,028 10,820 2,784 11,220 11,220 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 2,129 0 1,012 400 0 10,000 10,000 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 98,860 101 ,306 110,126 115,042 54,653 132,510 132,510 0
ESTIMATED SERVICE INDICATORS:
No. of permits issued
New Homes 10 25 20 20 10 15-17 15-17
Additions/Other 475 790 600 600 544 600 600
Avg inspections/permit
New Homes 8-10 8-10 8-10 8-10 9 - 12 9 - 12
Additions/Other 2-8 2-8 2-8 2-8 2-9 2-9
Commercial/I ndustrial: 1
COST INDICATORS:
Expenditures 98,860 101,306 110,126 115,042 54,653 132,510 132,510
- Program Revenues
Building Permits 175,000 175,000 0 177,322 180,000 180,000
State Surcharges
Rental Housing Licenses 500 500 660 500 500
= Levy Dollars 98,860 (74,194) (65,374) 115,042 (123,329) (47,990) (47,990)
STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .05 .05 .05 .05 .05 .05 .05
Planning Asst .30 .30 .30 .20 .30 .20 .20
Secretary/Recept .10 .10 .10 .15 .10 .10 .10
25
FUND:
101 General
DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMENT: Animal Control
DEPT NO:
42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
to provide appropriate care for dogs found at-large within the City limits
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support Services:
Animal control contracts with City of Orono and Auntie Ruth's.
Charges & Fees:
Capital Outlay:
26
FUND: 101 DEPARTMENT: Animal Control DEPT 42700
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0 0
Support Services 19,495 20,971 24,673 26,000 1 0,408 24,330 24,330 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 19,495 20,971 24,673 26,000 10,408 24,330 24,330 0
ESTIMATED SERVICE INDICATORS:
No. of Animal Complaints 47 57 34 50 23 50 50
COST INDICATORS:
Expenditures 19,495 20,971 24,673 26,000 10,408 24,330 24,330
- Program Revenues
== Levy Dollars
STAFFING:
Full time:
19,495 20,971 24,673 26,000
1 0,408
24,330 24,330
27
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
43010
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
- Assist the City in determining right-of-way needs
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected.residents at least two
(2) times during a construction project
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
HIGHLIGHTS/COMMENTS:
Staffing:
1.00 City Engineer
.50 F/T Engineer Technician
.25 F/T Clerical
Supplies/Materials:
Computer maintainance/Upgrade
Books, Materials and Software
Support Services:
Contractual engineering for 2007
Contractual engineering technical assistance
Cellular phone Airtime & Pager
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
Capital Outlay:
28
FUND: 101 DEPARTMENT: City Engineer DEPT 43010
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 108,273 101,302 111 ,604 132,147 52,578 148,868 148,868 0
Supplies/Materials 420 839 906 1 ,450 247 1,950 1,950 0
Support Services 5,339 15,136 39,886 20,850 29,665 22,150 22,150 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 219 610 503 3,150 0 3,600 3,600 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 114,251 117,887 152,899 157,597 82,491 176,568 176,568 0
ESTIMATED SERVICE INDICATORS:
City Engineer
Hours on City projects 1,248 1,248
Hours on private development project 600 600
COST INDICATORS:
Expenditures 114,251 117,887 152,899 157,597 82,491 176,568 176,568 0
- Program Revenues
Public Projects
Private Projects
Other
= Levy Dollars 114,251 117,887 152,899 157,597 82,491 176,568 176,568 0
STAFFING:
Full time:
City Engineer 1.00 0.65 0.65 1.00 1.00 1.00 1.00 1.00
Eng Technician 0.25 0.25 0.50 0.50 0.50 0.50 0.50
Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Part time:
Clerical
29
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT: Public Works Service
DEPT NO:
43050
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Public Works Building Addition - 1/2 cost $170,000 (2007); and 1/2 cost $170,000 (2008)
Replacement Radios; computers, tire machine
Transfers:
Transfer to Equipment Replacement Fund ($175,000 - 2007)
Transfer to Stormwater Management Fund ($25,000 - 2007)
30
FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 165,723 178,292 219,118 254,324 128,313 261,640 261,640 0
Supplies/Materials 32,707 39,150 51 ,558 55,950 24,904 61,750 61,750 0
Support Services 29,048 28,850 29,406 37,200 16,802 44,175 44,175 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 2,926 3,152 350 75,475 3,644 187,350 187,350 0
Transfers 100,000 75,000 123,000 200,000 0 200,000 200,000 0
TOTAL 330,403 324,445 423,431 622,949 173,662 754,915 754,915 0
ESTIMATED SERVICE INDICATORS:
No of Gopher One Calls 2,940 3,200
'No of Vehicle Repairs 110 260
COST INDICATORS:
Expenditures 330,403 324,445 423,431 622,949 173,662 754,915 754,915 0
- Program Revenues
= Levy Dollars 330,403 324,445 423,431 622,949 173,662 754,915 754,915 0
STAFFING:
Full time:
Pub Wks Dir 0.10 0.10 0.75 0.75 0.75 0.75
Supervisor of Oper. & Maint. 1.00 .00 .00 .00 .00 .00 .00
Lt Equip Oper 1.90 2.50 2.50 1.75 1.75 1.75 1.75
Clerical 0.25 0.05 0.05 0.05 0.05 0.05 0.05
Utility Maint. Operators .00 .00 .67 .67 .67 .67
Utility Lead .25 .25 .25 .25
31
FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43100
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPARTMENT: Streets & Roadways
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
2.0 LEO
0.33 Util. Maint. Ops:
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Local Street Reconstruction Fund $345,000
32
FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 55,335 74,773 87,338 108,534 42,993 109,108 109,108 0
Supplies/Materials 29,235 42,282 59,856 47,400 17,159 63,650 63,650 0
Support Services 7,546 9,402 13,995 20,000 0 23,500 23,500 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 200,000 183,500 311 ,000 345,000 0 345,000 345,000 0
TOTAL 292,117 309,956 472,189 520,934 60,152 541,258 541 ,258 0
ESTIMATED SERVICE INDICATORS:
Miles of street
State 3 3 3
County 2 2 2
City - MSA 9 9 9
City - Local 49 50 50
Miles Sealcoated 5 5 5
Tons of patch material 1,380 1 ,400 1 ,400
COST INDICATORS:
Expenditures 292,117 309,956 472,189 520,934 60,152 541,258 541 ,258 0
- Program Revenues
MSA Maintenance 13,750 13,750 13,750 13,750 0
Transfer from Street Fund
Budgeted Reserve
= Levy Dollars 278,367 296,206 458,439 520,934 60,152 527,508 541 ,258 0
STAFFING:
Full time:
Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 2.00
Util. Maint. Operators 0.33 0.33 0.33 0.33
33
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
D EPT NO: 43125 efficient movement of traffic
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salVsand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
Staffing:
,5 LEO
Supplies/Materials:
Sand and salt for ice control
34
FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 ' 2006 2007 2007 2007
Staffing 18,792 21,211 24,475 36,792 12,376 34,435 34,435 0
Supplies/Materials 21,629 15,490 20,864 33,000 10,287 44,500 44,500 0
Support Services 0 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 2,300 2,300 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 40,421 36,700 45,339 69,792 22,663 81 ,235 81 ,235 0
ESTIMATED SERVICE INDICATORS:
Miles of street plowed 51 50 50
Tons of salt used 250 250 250
Tons of sand used 1,200 1,200 1,200
Manhours spent 1,000 1,000 1,000
No. of cul-de-sacs plowed 88 94 94
COST INDICATORS:
Expenditures 40,421 36,700 45,339 69,792 22,663 81 ,235 81,235
- Program Revenues
MN Snow Removal Aid 0 0 0 0 0 0 0
= Levy Dollars 40,421 36,700 45,339 69,792 22,663 81,235 81,235
STAFFING:
Full time:
Lt Equip Oper (LEO) .50 .50 .50 .50 .50 .50 .50
35
FUND:
101 General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT: Traffic Control/St Lights
DEPT NO:
43160
DESCRIPTION OF ACTIVITY:
Includes maintenence of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 , Old Market Road; County Road 19 and Smithtown Road.
Street signs & posts
Support Services:
36
FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
BUDGET Actu al Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 0 0 0 0 0 0 0 0
Supplies/Materials 2,750 1,979 4,662 6,000 677 500 500 0
Support Services 33,914 31,672 31,457 36,400 18,275 43,200 43,200 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 36,665 33,651 36,119 42,400 18,952 43,700 43,700 0
ESTIMATED SERVICE INDICATORS:
No of street lights 190 195 195
No of traffic signals 5 6 6
COST INDICA TORS:
Expenditures 36,665 33,651 36, 11 9 42,400 18,952 43,700 43,700 0
- Program Revenues
= Levy Dollars 36,665 33,651 36,11 9 42,400 18,952 43,700 43,700 0
STAFFING:
37
FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 362 0 586 648 568 757 757 0
Supplies/Materials 0 0 0 500 0 500 500 0
Support Services 6,163 2,876 3,502 4,300 3,395 5,500 5,500 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOT AL 6,525 2,876 4,088 5,448 3,963 6,757 6,757 0
ESTIMATED SERVICE INDICATORS:
No of weed complaints 2 5 5
No of notices served 5 5
No of parcels sprayed 0 0 0
Miles/roadside sprayed 10 50 50
COST INDICATORS:
Expenditures 6,525 2,876 4,088 5,448 3,963 6,757 6,757 0
- Program Revenues
Fed Disaster Aid
= Levy Dollars 6,525 2,876 .4,088 5,448 3,963 6,757 6,757 0
STAFFING:
39
FUND:
101 General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
DEPARTMENT: Tree Maintenance
DEPT NO:
43250
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to residents on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
.25 LEO
Supplies/Materials:
Small Tools
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
40
FUND: 101 DEPARTMENT: Tree Maintenance DE PT 43250
BUDGET Actual Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 14,929 18,882 15,011 15,121 7,935 15,233 15,233 0
Supplies/Materials 206 1,048 479 2,700 893 2,950 2,950 0
Support Services 2,265 11 ,688 7,768 1 5,000 925 15,550 15,550 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0 0
TOTAL 17,400 31,619 23,258 32,821 9,753 33,733 33,733 0
ESTIMATED SERVICE INDICATORS:
No of trees removed 20 40 40
Yards of brush hauled 700 700 700
COST INDICATORS:
Expenditures 1 7,400 31,619 23,258 32,821 9,753 33,733 33,733 0
- Program Revenues
= Levy Dollars 17,400 31,619 23,258 32,821 9,753 33,733 33,733 0
STAFFING:
Lt Equip Operator (LEO) .20 .20 .20 .25 .25 .25 .25
41
FUND:
101 General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
DEPARTMENT:
Parks & Recreation
DEPT NO:
45200
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs are coordinated within this department.
OBJECTIVES:
_ Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
_ Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace
diminishing park dedication fees).
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Small tools
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Park Coordinating Services
Crescent Beach Lifeguard Services
Park utility and telephone charges
Rental of portable toilets
Contribution to Music in the Parks
Contribution to Senior Recreational Program Services (2007 - $13,450)
Buckthorn Removal Program
Charaes & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund $10,000
Transfer to Land Conservation & Open Space Fund $5,000
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FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
BUDGET Actual Actu al Actual Budget YTD June Requested Proposed Adopted
ITEM 2003 2004 2005 2006 2006 2007 2007 2007
Staffing 1 09,453 104,076 109,305 137,054 59,485 140,530 140,530 0
Supplies/Materials 9,273 11 ,341 10,026 13,250 3,500 15,400 15,400 0
Support Services 45,814 52,862 48,189 70,800 18,356 81,450 81 ,450 0
Charges & Fees 0 0 0 0 0 0 0 0
Capital Outlay 0 (1,415) 9,989 375 0 5,000 5,000 0
Transfers 30,000 15 ,000 15,000 1 5 ,000 0 15,000 15,000 0
TOTAL 194,539 181,864 192,508 236,479 81,340 257,380 257,380 0
ESTIMATED SERVICE INDICATORS:
Acres of maint park 99.70 99.70 99.70
No. of ballfields
Softball 3 3 3
Baseball 5 5 5
No. of shelters 4 4 4
No. of hockey rinks 2 2 2
No. of skating rinks 3 3 3
Miles of Trails 2.75 3.50 3.50
Cost of maint per acre 1,561 1600 1600
No. of times rinks are
cleaned & resurfaced 80 80 80
No. of picnic tables 45 47 47
No. of Tennis Courts 4 4 4
COST INDICATORS:
Expenditures 194,539 181,864 192,508 236,479 81,340 257,380 257,380 0
- Program Revenues
Sports Organizations 12,000 12,000
Tonka Bay - Beach 500 500 0 0
Transfer from Trail Fund 3,000 0 0 0
Capital Levy 10,000 10,000 15,000 15,000
= Levy Dollars - Maint. 194,539 156,364 170,008 221 ,479 81,340 242,380 257,380 0
STAFFING:
Full time:
U Equip Oper/Foreman 1.60 1.50 1.50 1.50 1.50 1.50 1.50
Clerical .25 .25 .25 .33 .33 .33 .33
Part time:
Clerical
Seasonal:
Summer 2.00 2.00 2.00 1.00 1.00 1.00 1.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00
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