012604 CC WS1 AgPCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JANUARY 26, 2004
AGENDA
1.
CONVENE WORK SESSION MEETING
A. Roll Call
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
Mayor Love
Garfunkel
Lizee
Zerby
Turgeon
2
B. Review Agenda
CITY HALL ASSESSMENT UPDATE (Att.-Report)
3. ADJOURN
No action will be taken during this meeting.
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BKV GROUP
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SHOREWOOD CITY HAll BUilDING
Concept analysis I evaluation progress report
January 2004
SUMMARY
The committee has begun studying the impact of 4 basic concept directions to further evaluate the long-term viability of
the existing city hall structure. The four concept directions are as follows:
Short-term Maintenance
This concept looked at items that most likely would need to be remedied to extend the viability of the existing structure
and promote better servicing of citizens and improve the work environment of employees:
Major points of discussion:
. Which items to include? Minimum - New HV AC, Roof, Siding, Solve water infiltration in basement, ADA
accessible main entrance, ADA accessible restrooms, new windows
. Not a long-term solution given space needs?
. Concerns about ongoing water issues on the site?
Concept Cost Impact: This item will be presented and discussed at the council meeting
Shorewood Concept progress report
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BKV GROUP '.
. Some parking impacts on a lot with parking issues during multiple site events
. Includes all maintenance items from above scenarios
. Could city business be conducted during renovation? Moving cost impacts
. Consideration of demolition of entire first floor of building and re-work
. Could be long term solution
. Some space needs compromises - office space is under industry standards
Concept Cost Impact: This item will be presented and discussed at the council meeting
New Building on the existing site
This concept looked at the impact of a 12,000 sq. ft. building on the existing site and its requisite issues.
Major points of discussion
. Major parking impacts of single story facility
. Possibility of acquiring adjacent property
. Satisfies space needs for the foreseeable future
. Long term solution
. Possibility of minimizing temporary relocation costs if existing facility could be utilized during construction
Concept Cost Impact: This item will be presented and discussed at the council meeting
These items are presented as a progress report for discussion. A range of cost implications will be presented at meeting
time.
Shorewood Concept progress report
Shorewood City Hall
Needs Assessment Study
Shorewood, Minnesota
Comm No 1613.01
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BKV
G R 0 U P
City Hall Space Comparison - Group A (Population: 0 - 10,000)
Municipality Municipality Area Population Total Full-Time
Staff
Arden Hills 12 sq mi 10,000 12
Hermantown 36 sq mi 7,448 8
Lake Elmo 25 sq mi 6,863 11
Little Canada 16 sp mi 9,771 13
Mahtomedi 32 sq mi 7,563 14
Mound 4 sqmi 9,435 15
St. Michael 36 sq mi 9,099 26
St. Francis 24 sq mi 4,910 4
Facility Size
3,000 sf
3,200 sf
3,200 sf
9,000 sf
6,000 sf
7,000 sf
10,490sf
14,000 sf
Year of
Occupancy
1950
1985
1916
1973
1978
1990
1990
2001
Average
7,540
1979
Shorewood (Existin 6 sq. mi
Shorewood (Proposed)
9,200
12,115
15
17-18
* New facility currently under construction or new facility just completed
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