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120103 CC Sp AgP CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, DECEMBER 1, 2003 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:15 PM AGENDA 1. CONVENE SPECIAL MEETING A. Roll Call Mayor Love_ Garfunkel_ Lizee _ Zerby _ Turgeon _ B. Review Agenda 2. TRUTH IN TAXATION PUBLIC HEARING (Att.- 2004 Proposed Budget Documents) A. Staff Presentation B. Public Hearing C. Council DeliberationlDecision to Reconvene 3. ADJOURN No action will be taken during this meeting. '\ t .j . . - . '" j .t# v CITY OF SHOREWOOD CITY COUNCIL MEETING DECEMBER 1, 2003 PUBLIC SIGN-IN SHEET For the record, please Drint your name and address below. Thank you. Name Address 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. '. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us CITY OF SHOREWOOD, MINNESOTA 2004 PROPOSED ANNUAL OPERATING BUDGET f. December 1, 2003 .... ~~ PRINTED ON RECYCLED PAPER TABLE OF CONTENTS (Continued) CITY OF SHOREWOOD 2004 PROPOSED BUDGETS TABLE OF CONTENTS PAGE INTRODUCTION Budget Message 1-4 SUMl\1ARY INFORMATION Preparation Calendar for 2004 Budget Summary of Proposed 2004 General Fund Budget Organizational Chart 5 6-7 9 GENERAL FUND Revenues Proposed Revenues Chart Summary of Proposed 2004 Revenues 13 14-15 Expenditures Proposed Expenditures Chart Summary of Proposed 2004 Expenditures 16 17 Departmental Budgets 41110 - Mayor and Council 41300 - Administration 41400 - City Clerk 41410 - Elections 41500 - Finance 41600 - Professional Services 41910 - Planning and Zoning 41940 - Municipal Building - City Hall 42100 - Police 42200 - Fire Protection 42400 - Protective Inspection 42700 - Animal Control 43010 - City Engineer 43050 - Public Works Service 43100 - Streets and Roadways 43125 - Snow and Ice Removal 43160 - Traffic Control/Street Lighting 43200 - SanitationIW aste Removal/W eeds 43250 - Tree Maintenance 45200 - Parks and Recreation 18-19 20-21 22-23 24-25 26-27 28-29 30-31 32-33 34-35 36-37 38-39 40-41 42-43 44-45 46-47 48-49 50-51 52-53 54-55 56-57 . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us November 20, 2003 . Honorable Mayor and City Council Members Residents of the City of Shorewood INTRODUCTION We are pleased to present to you the proposed City of Shorewood 2004 Annual Operating Budget. This document, after adoption by the City Council, becomes the guide for the delivery of services to the residents of the City in the coming year. The budgets anticipate the level of funding necessary to provide these services. The budget requests herein are the result of careful consideration by staff, guided by the direction of the City Council at its budget work-sessions in June, August, and October. Shorewood provides essential services at a very reasonable cost, with a lean budget and small staff. Staff members perform at a high level with economy and efficiency; professional staff consistently spends countless extra hours to meet and exceed the high expectations of performance. . 2004 GENERAL FUND BUDGET HIGHLIGHTS Levy Limitations As the Council is aware, the City is again subject to levy limits for Pay2004. Accordingly, the City is able to raise the levy by an amount equivalent to 60% of the lost state aids (LGA and MVHC). For the City of Shorewood, this is an increase of about $56,000 or 1.96%, from the Pay2003 levy of $2,851,847 to a Pay2004 levy of $2,907,997. The proposed budget recommends that the Council levy the maximum permitted by state law under levy limits. The City is permitted to add a "special levy" to accommodate the debt service payments that will be made annually to fund the new public safety buildings. For 2004, Shorewood's share of this special levy amount is estimated to be $512,232 (the Pay2003 special levy was $304,500.) Thus, the total proposed Pay2004levy is $3,420,229. In addition to the levy, the 2004 budget also contemplates other sources of funding such as fees, licenses, and permits. Expenditure Highlights The 2004 Proposed General Fund Budget is $3,921,947, which is an increase of approximately 5.5% from the $3,719,072 budgeted in 2003. Most ofthe changes in the 2004 budget will be incremental for the continuing cost of doing business. The significant changes in the proposed ,Yt '-.1 PRINTED ON RECYCLED PAPER 1 2004 Proposed Budget & Levy Page 2 of 4 2004 budget are almost exclusively attributable to Police and Fire Department increases for the public safety building debt service requirements. In addition, the following general economic adjustments have been factored into the Proposed 2004 budget: scheduled pay plan increases including 1.5% cost-of-living increases in January and July and appropriate employee 'step' increases per the City salary charts; and health insurance increases of approximately 12%. EFFORTS TO ECONOMIZE The Pay 2004 Budget reflects efforts to economize where able. For example, cost-of-living adjustments for 2004 are planned at a reduced rate of 1.5% instead of the customary 2%, which is a savings of $8,000; the Council contingency reductions will save $10,000; the City participated in a shared purchase of paver equipment with other area cities for an estimated savings of $8,000. The Council reviewed several other areas of potential economization at their budget work-sessions and noted that General Government 2004 expenditures were scheduled to increase by barely 1 %. ENTERPRISE FUND HIGHLIGHTS Water Fund The Water Fund budget is comprised of two parts: the Water Operating budget and the Water Debt Service budget. The 2004 Water Debt Service payments for the two existing bond issues are scheduled at approximately $265,000 and will be paid for by a transfer from the Water Operating budget. . The 2004 Water Operating budget revenues are projected at $1,324,200 and the expenses (including depreciation) are forecast at $1,438,804. This results in a shortfall, or deficit, of about $114,604. Proposed capital expenditures include the Woodhaven Well Interconnection ($140,000), the Badger Well House Reconstruction ($480,000), the Water Meter Radio Read project (Year 1 of 3 - $70,000), SE Area Water Tower Painting ($50,000) and installation of the SE Area Well VFD ($18,000) and Amesbury Polyphosphate System ($12,000). Water Revenue Bonds are the proposed funding source for the improvements, which are estimated at $800,000. . In order for the Water Funds to be self-supporting, to assure the system can provide for improvements and enhancements, and to preserve fund balance at current levels, a water rate increase was necessary in 2003. At the budget workshop last year, Council may recall that staff suggested a three-year step approach to water rate increases, and Council concurred at that time. Based on that approach, the 2004 scheduled increase would change the base rate from $25 to $30 for up to 10,000 gallons; from $1.95/1000 gallons to $2.95/1000 gallons for 10,000-50,000 gallons; and from $2.7511000 gallons to $3.75/1000 gallons for 50,000 + gallons usage. There are currently approximately 1,200 water connections that use an average of 30,000 gallons per quarter. The proposed 2004 increase will generate and additional $95,000-100,000 in annual revenue and the average quarterly bill (30,000 gallons) will increase from about $65 per quarter to $89 per quarter. 2 2004 Proposed Budget & Levy Page 3 of 4 Sanitary Sewer Fund The City currently has about 2,800 connections to its Sanitary Sewer System. Proposed operating revenues and expenditures for year 2004 are contemplated at approximately $870,000. In addition, capital improvements of approximately $121,500 are planned. Capital improvements for year 2004 include refurbishment of Lift Stations 8 and 15. In addition, funds have also been designated for Inflow & Infiltration Control and Reduction projects ($25,000). The Sanitary Sewer Fund has a substantial fund balance that has enabled it to be used to help fund projects such as the Gideon Glen land acquisition. This loan is being repaid on schedule from the Stormwater Management Fund. Council will recall that a sewer rate increase was implemented during 2003. Staff is not recommending any additional rate increases at this time. . Storm water Management Budget The 2004 Stormwater Management Budget contemplates revenues and expenditures of about $361,000. This includes operations and debt service payments for the Gideon Glen land acquisition. Capital improvement projects anticipated include the Gideon Glen Drainage Project ($183,300) to be funded with grant proceeds and by the MCWD; Boulder Bridge Storm Lift station improvements ($82,800) to be funded with special assessments; and the Glen Road Drainage Improvement project. The Council will recall that a small increase in rates was implemented for 2003. Staff is not recommending any additional rate increases at this time. Recycling Budget The Recycling Budget draft contemplates revenues and expenditures of about $117,480. The City will receive $21,640 from Hennepin County Grant Funds, which is a slight reduction due to funding cuts in this program. Council will recall that the rate the City charged was increased slightly for 2003 to keep pace with the contract increase with EZ Recycling (now $2.25 per household.) We note that the number of households participating in the recycling program remains stable at about 1,100 households per month. Staff is not recommending any additional rate increases at this time. . Liquor Operations For the first time in a several years, the Liquor Operations has a surer sense of the future of its liquor stores. The City optimistically anticipates reasonable profit levels at its two current operating stores. The Liquor Committee has reviewed the Liquor Operations budgets and the committee recommends approval of the budgets by the City Council. Waterford (Store No. 1) During 2003, the City was successful in substantially reducing the lease rental rates and this store is forecasted to show a small operating profit for 2004. Shorewood Plaza (Store No.2) Lastly, during the coming year, the Shorewood Plaza location should be positively impacted by its recent relocation within the mall and the completion of the Cub store. Business at this store declined by 28-33% during construction this year; however staff anticipates a strong fourth quarter 2003. The 2004 budget for this store reflects an expected return to profitability. Capital improvements for this store include inventory software and hardware upgrades ($20,000). 3 2004 Proposed Budget & Levy Page 4 of 4 Tonka Bav I Smithtown Store (Store No.3) As Council will recall, the Tonka Bay store closed on November 30, 2002. City staff, with the approval of the Liquor Committee, initiated discussions with the owners of the Oasis gas station (located across the street from the current Tonka Bay store) to discuss building a liquor store there. Early discussions are encouraging, however staff has concluded that a marketing feasibility study should be undertaken in early 2004 to ascertain if an adequate market exists to justify a third store. Accordingly, $20,000 has been budgeted for this study. CONCLUSION The 2004 Proposed Budget and levy were prepared according to the priorities and direction from the City Council. Staff believes the budget allocates the resources necessary to continue to provide quality services to the residents of Shorewood. . Bonnie Burton Finance DirectorfTreasurer . 4 Date 06/23/03 07/15/03 07/25/03 . 07/28/03 08/11/03 08/22/03 08/25/03 08/30/03 09/08/02 09/15/03 . 10/27/03 11/20-11/24 11/26/03 12/01/03 12/08/03 12/08/03 12/29/03 CITY OF SHOREWOOD Budget 2004 Schedule Description CIP Budget work-session (Council and Staff) Budget worksheets distributed to staff and department heads. Completed budget worksheets due from staff. CIP Budget work-session (Council and Staff) General Fund Operating Budget draft work session (Council and Staff) Preliminary budget completed. Regular city council meeting. Levy limit notification due to cities from state. Regular city council meeting. Council adopts 2004 preliminary budget and levy. Proposed budget and levy must be adopted and certified to County Auditor by this date. State form Payable 2003 PT Form 280 also to be submitted. Enterprise fund budget work-session (Council and staff) Counties to mail Notice of Proposed Property Tax by this date. Budget hearing advertisement published in the official newspaper. City initial budget truth-in-taxation hearing. If required, the continuation budget truth-in-taxation hearing to be held on this date. Regular city council meeting. Final budget and levy to be adopted. Final levy and budget must be certified to the County Auditor by this date. State forms Payable 2003 Property Tax Levy Report and PT Form TNT2003 also due. 5 CITY OF SHOREWOOD GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2004 PROPOSED BUDGET Actual Adopted YTD Sept Requested Proposed Adopted $$ % 2002 2003 2003 2004 2004 2004 Change Change =tevenues and Other Sources Property Taxes 2,658,662 3,156,847 1,086,000 3,420,229 3,420,229 263,382 8.34% Licenses and Permits 229,234 242,050 218,606 191,967 191,967 (50,083) -20.69% Intergovernmental 171,783 70,175 60,609 59,751 59,751 (10,424) -14.85% Fines and Forfeitures 89,632 60,000 64,669 60,000 60,000 0 0.00% Charges for Service 46,079 35,000 47,587 35,000 35,000 0 0.00% Miscellaneous Revenue 434,743 125,000 92,913 125,000 125,000 0 0.00% Total Revenues 3,630,133 3,689,072 1 ,570,384 3,891,947 3,891,947 0 202,875 5.50% Expenditures General Government Mayor and Council 93,693 125,964 56,542 103,664 103,664 (22,300) -17.. Administration 104,539 122,362 82,273 133,723 133,723 11,361 9. General Government 173,689 205,930 114,714 189,647 189,647 (16,283) -7.91% Elections 6,006 0 1,383 32,094 32,094 32,094 100.00% Finance 127,064 151,885 109,393 165,686 165,686 13,801 9.09% Professional Services 169,394 206,800 147,885 190,000 190,000 (16,800) -8.12% Planning and Zoning 146,953 146,726 114,282 149,740 149,740 3,014 2.05% Municipal Building 128,146 158,865 64,246 166,350 166,350 7,485 4.71% Total General Government 949,484 1,118,532 690,718 1,130,904 1,130,904 0 12,372 1.11% Public Safety Police 609,192 797,664 675,183 947,102 947,102 149,438 18.73% Fire Protection 293,029 404,091 301,743 481,629 481,629 77 ,538 19.19% Protective Inspection 86,958 103,720 68,768 108,146 108,146 4,426 4.27% Animal Control 19,900 23,500 14,527 23,500 23,500 0 0.00% Total Public Safety 1,009,079 1 ,328,975 1,060,221 1,560,377 1,560,377 0 231,402 17. Public Works City Engineer 101,582 117,279 79,380 120,467 120,467 3,188 2.72% Public Works Services 225,940 280,910 162,154 281,516 281,516 606 0.22% Streets and Roadways 104,045 152,656 70,305 164,959 164,959 12,303 8.06% Snow and Ice Removal 40,013 57,435 25,081 63,392 63,392 5,957 10.37% Traffic ControVStreet Lights 34,478 40,250 24,915 40,250 40,250 0 0.00% Sanitation/Waste Removal 3,993 4,450 2,957 5,167 5,167 717 16.11% Tree Maintenance 20,715 24,852 15,648 25,378 25,378 526 2.12% Total Public Works 530,766 677 ,832 380,439 701,129 701,129 0 23,297 3.44% Culture and Recreation Parks and Recreation 451,793 200,083 127,452 206,037 206,037 5,954 2.98% Total Culture and Recreation 451,793 200,083 127,452 206,037 206,037 0 5,954 2.98% Total Expenditures 2.941,122 3.325,422 2,258,831 3,598,447 3,598,447 0 273,025 8.21% Total Revenues Over (Under) Expenditures 689,011 363,650 (688,447) 293,500 293,500 0 6 CITY OF SHOREWOOD GENERAL FUND REVENUE AND EXPENDITURE SUMMARY 2004 PROPOSED BUDGET Actual Adopted YTD Sept Requested Proposed Adopted $$ 0/0 2002 2003 2003 2004 2004 2004 Change Change Jnd Transfers In Liquor Fund 30,000 30,000 0 30,000 30,000 0 0.00% Street Reconstr Fund 0 0 0 0 0 0 Trail Fund 0 0 0 0 0 0 Sewer Fund 25,000 0 0 0 0 0 Water Fund 0 0 0 0 0 0 otal Transfers In 55,000 30,000 0 30,000 30,000 0 0 0.00% :und Transfers Out Equip Replacemt Fund (Pol) 0 0 0 0 0 0 _qUiP Replacemt Fund (PW) 70,800 70,000 0 50,000 50,000 (20,000) -28.57% treet Reconstr Fund 200,000 200,000 0 183,500 183,500 (16,500) -8.25% Park Capital Imp Fund 185,000 30,000 0 10,000 10,000 (20,000) -66.67% Trail Capitallmprvment Fnd 28,700 28,650 0 0 0 (28,650) -100.00% Public Facilities Fund 89,600 35,000 0 50,000 50,000 15,000 42.86% Land & Open Space Fund 0 0 0 5,000 5,000 5,000 Stormwater Mgmt Fund 35,000 30,000 0 25,000 25,000 (5,000) -16.67% rotal Fund Transfers Out 609,100 393,650 0 323,500 323,500 0 (70,150) -17.82% Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses 134,911 0 (688,447) 0 0 0 0 0.00% Amounts to be Provided from General Fund Balance 0 0 688,447 0 0 0 0 eral Fund Balance January 1 2,023,069 2,157,979 2,157,979 2,157,979 2,157,979 0 General Fund Balance December 31 2,157,979 2,157,979 1,469,532 2,157,979 2,157,979 0 7 . . City of Shorewood 8 co ACCOUNTING CLERK ----------------- Personnel I HR Accounting Payroll Investments Utility Billing Accts. Payable Accls. Receivable Special Assessments Budgeting MIS Purchasing . . CITY OF SHOREWOOD ORGANIZATION CHART CITY COUNCIL LIQUOR STORE MANAGERS LIQUOR STORE SALES CLERKS RECEPTlONISTI PARK SECRETARV COMMUNICATIONS TECHNICIAN Off-Sale RetaH ------------------ ------------------ General Government Ucenslng Elections Records Legal Publications Public Information Cable 1V Franchise ~ONTRACTED SERVICES ASSESSOR--------------HENNEPlN COUNTY RECyCUNG---------------EZ RECYCUNG ANIMAL CONTROL--------C/TY OF ORONO ANIMAl/MPOUND-m----PAws, CLAWS a HOOVES FIRE (/s/andsl------------MOUND CITY AnORNEY SECRETARY I RECEPTIONIST ~DVISORY BOARDS PARK COMMISSION PLANNING COMMISSION lAND CONSERVATION a ENVIRONMENT COMMITTEE (lCEC) PLANNING ASSISTANTS ------------------ P10nnlng ZonIng Administration Property Records Inspecllon JOINT POWERS ORGANIZATIONS POLICE - SLMPD F/RE - EXCELSIOR FIRE DISTRICT LMCC - Lake M1nnelonka Communleo/Ions Commission LMCO - Lake Mlnnetonko ConselVonon District LIGHT EQUIPMENT OPERATORS ---------------------------------- Building and Grounds Engineering Services Tree Maintenonce Project Mgmt Park Maintenance Water Maintenance Street Malntenonce Sewer Mainrenance Equipment MalntenancESanltatlon/Weeds Stormwater System Street Ughting Pork Planning IRecreation Programs CITY OF SHOREWOOD, MINNESOTA . 2004 GENERAL FUND BUDGET December 1, 2003 . 11 . . City of Shorewood 12 . . CITY OF SHOREWOOD PROPOSED 2004 GENERAL FUND REVENUES Intergvrn'tl Revenue 2% .... Co) Licenses & Permits 5% Fines & Forfeits 2% Charges For Service 1% Tsfrs & Misc 4% Property Taxes 85% CITY OF SHOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2004 PROPOSED BUDGET TAXES: ~ _ The City levies property taxes to finance the general operating fund which provides municipal govemmental services Fiscal Disoarities - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commercial/industrial growth. A percentage of commercial/industrial taxes are pooled and distributed and distributed to communities in the metrololitan area. Soecial Levy - In addition to levy limits, this special levy is for Shorewood's share of the debt service for the public safety bldg. LICENSElPERMIT FEES: Rental Housina License Fees - License fees for rental housing units. License is valid for a term of three (3) years. Liquor License Fees Other Business Licenses - Fees for refuse hauler and tree trimming licenses. Buildina Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. D09 Licenses Other Non-business - Horse permit and alarm permit fees. . INTERGOVERNMENTAL REVENUE: Local Govemment Aid - the continuance of the discontinued Local Performance Aid. LGA is discontinued as of 2003. Homestead and AQriculture Credit Aid lHACA)- A State credit which reduces the tax levy. HACA is discontinued as of 2003. Local Performance Aid lLPA) - A State aid passed in the 1996 legislature which is given to jurisdictions which certify that they are either developing or have already incorporated the use of performance measurements in their budgeting process. This aid is discontinued for 2000. PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the MSA Road Aid - Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads. CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment searches, map sale, planning fees. . Enaineerina - Fees charged to other City funds and developers for engineering services. Recreation - Fees charged to Freeman Park Foundation for park maintenance and Crescent Beach charges. FINES & FORFEITS - Fines imposed for traffic & ordinance violations. MISC. REVENUES - Revenue from a variety of sources such as interest income, dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues. TRANSFERS FROM OTHER FUNDS - For 2004, transfers from liquor, and other funds, such as sewer and water. FUND BALANCE - Fund Balance allocated for 2004 budget purposes. 14 CITY OF SHOREWOOD GENERAL FUND SUMMARY OF ESTIMATED REVENUES 2004 PROPOSED BUDGET Actual Actual Budget YTD Sept Proposed Adopted $ % REVENUES: 2001 2002 2003 2003 2004 2004 Chanoe ChanQe TAXES: General Property 2,128,512 2,558,366 2,851,847 1,086,000 2,907,997 56,150 1.97% Fiscal Disparities 78,013 100,297 0 0 0 Special Levy 0 0 305.000 0 512,232 207 .232 67.94% TOTAL TAXES 2.206.525 2,658,662 3,156.847 1,086,000 3,420.229 0 263,382 8.34% LICENSE/PERMIT: Rental Housing 210 100 130 100 0 0.00% Tobacco 1,750 2,500 2,500 500 2,500 0 0.00% Alcoholic Beverages 8,150 8,150 8,150 8,450 8,150 0 0.00% Irs-Business 2,345 2,669 2,000 1,419 2,000 0 0.00% ing Permits 333,939 210,386 225,000 204,587 175,000 (50,OOO) -22.22% Trimming Licenses 300 330 300 120 300 0 0.00% Dog Licenses 2,706 3,164 2,500 2,700 2,500 0 0.00% Others-Misc. 325 1,825 1,500 700 1,417 (83) -5.53% TOTAL LICENSE/PERMIT 349.515 229,234 242,050 218,606 191.967 0 (50.083) -20.69% INTER-GOVERNMENTAL REVENUES STATE AIDS Local Government Aid 8,412 8,417 8,418 0 0 (8,418) -100.00% HACA 427,003 0 0 0 0 0 Mkt Value Credit Aid 96,244 0 0 0 PERA Aid 4,751 4,751 4,751 0 4,751 0 0.00% MSA Road Aid 57.103 62.371 57.006 60.609 55,000 (2,006) -3.52% Total State Aids 497,269 171,783 70,175 60,609 59,751 0 (10,424) TOTAL INTERGOVERNMENTAL 497.269 171.783 70.175 60,609 59.751 0 (10,424) -14.85% CHARGES FOR SERVICE: ..eral ~overnment 12,815 8,635 8,000 19,368 8,000 0 0.00% Ineenng 12,443 19,540 12,000 0 10,000 (2,OOO) -16.67% Recreation 16,965 17,904 15.000 28,219 17,000 2.000 13.33% TOTAL CHARGES FOR SERVICE 42.222 46.079 35.000 47.587 35.000 0 0 0.00% FINES & FORFEITS 61,243 89.632 60,000 64.669 60.000 0 0 0.00% MiSe REVENUES 161,002 434,743 125.000 92,913 125,000 0 0 0.00% TRANSFERS From Other Funds 20,000 25,000 0 0 0 0 From Liquor Stores 10.000 30,000 30.000 0 30.000 0 0.00% TOTAL TRANSFERS 30,000 55,000 30.000 0 30.000 0 0 0.00% TOTAL REVENUES 3.347,776 3.685,132 3.719,072 1,570.385 3,921,947 0 202,875 5.45% OTHER FUNDING SOURCES: 0 0 0 0 0 0 0 TOTAL REVENUES ~$3.347.776 $3.685.132 $3.719.072 $1.570.385 $3.921.947 $0 $202,875 5.45% 15 CITY OF SHOREWOOD PROPOSED 2004 GENERAL FUND EXPENDITURES - en Public Works 18% Other Public Safety 3% Parks 5% Capital Tsfrs 8% General Gov't 30% Police 24% . . CITY OF SHOREWOOD GENERAL FUND SUMMARY OF EXPENDITURES & TRANSFERS OUT 2004 PROPOSED BUDGET Actual Adopted YTD Sept Requested Proposed Adopted $$ % 2002 2003 2003 2004 2004 2004 Change Change :xpenditures 3eneral Government Mayor and Council 93,693 125,964 56.542 103,664 (22,300) -17.70% Administration 104,539 122,362 82,273 133,723 11 ,361 9.28% General Government 173.689 205,930 114,714 189,647 (16.283) -7.91% Elections 6,006 0 1,383 32,094 32,094 100.00% Finance 127,064 151,885 1 09,393 165,686 13,801 9.09% Professional Services 169,394 206,800 147,885 190,000 (16,800) -8.12% Planning and Zoning 146,953 146,726 114.282 149,740 3,014 2.05% Municipal Building 128,146 158,865 64,246 166,350 7,485 4.71% - Capital Tsfr: Offc. Equip. 89,600 35,000 0 50,000 15,000 42.86% .General Government 1,039,084 1.153,532 690,718 1,180,904 0 0 27,372 2.37% Public Safety Police 609,992 797,664 675,183 947,102 149,438 18.73% Fire Protection 293,029 404,091 301,743 481,629 77 ,538 19.19% Protective Inspection 86.958 103,720 68,768 108,146 4,426 4.27% Animal Control 19,900 23.500 14,527 23,500 0 0.00% Total Public Safety 1,009,879 1,328.975 1,060,221 1,560,377 0 0 231,402 17 .41 % Public Works City Engineer 101,582 117.279 79,380 120,467 3,188 2.72% Public Works Services 225,940 280,910 162,154 281,516 606 0.22% -Capital Tsfr: Equip/Strmwtr 105,000 100,000 0 75,000 (25,000) -25.00% Streets and Roadways 104,045 152.656 70,305 164,959 12,303 8.06% -Capital Tsfr: Street Imprvs. 200,000 200,000 0 183,500 (16,500) -8.25% . Snow and Ice Removal 40,013 57,435 25,081 63.392 5,957 10.37% Traffic ControVStreet Lights 34,478 40,250 24,915 40,250 0 0.00% Sanitation/Waste Removal 3,993 4,450 2,957 5,167 717 16.11 % Tree Maintenance 20,715 24.852 15,648 25,378 526 2.12% Total Public Works 835,766 977.832 380,440 959,629 0 0 (18,203) -1.86% Culture and Recreation Parks and Recreation 451.793 200,083 127,452 206,037 5,954 2.98% -Cap Tsfr: Pk Imprv/Land 213,700 58,650 0 15,000 (43,650) -74.42% Total Culture and Recreation 665,493 258.733 127,452 221,037 0 0 (37,696) -14.57% Total Expenditures 3,550,222 3,719,072 2,258,831 3,921,947 0 0 202,875 5.45% 17 FUND: 101 General DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and proQrams. DEPARTMENT: Mayor and Council DEPT NO: 41110 DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special worksessions to consider and adopt legislative and administrtive policies that pertain to the services provided to residents. The City Council also sits as the Board of Review for property valuations and as the Board of the Shorewood Economic Development Authority. OBJECTIVES: - Establish annual goals and priorities for the City - Meet at least annually with advisory commissions. - Strategic planning . HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Conferences and Seminars Appreciation Function for City Volunteers/Staff Special Brochures . Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities Excelsior Chamber of Commerce July 4th Celebration Charges, Fees & Other: Council Contingency 18 FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 13.564 13,564 13.564 10,173 13,564 13,564 0 Supplies/Materials 725 544 1,500 423 1,200 1,200 0 Support Services 62,725 n,282 70,900 45,946 58,900 58,900 0 Charges, Fees & Other 11,019 2,303 40,000 0 30,000 30,000 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 88,033 93.693 125.964 56.542 103.664 103.664 0 . SERVICE INDICATORS: Seminars. Conferences & Schools Attended 5 5 5 5 5 Newsletters Published 12 12 12 12 12 No. of Council Mtgs. 24 24 24 24 24 No. of Workshops/Special 24 24 24 24 24 Agenda Items 500 500 500 500 500 Ordinances & Resolutions Adopted 130 130 130 130 130 COST INDICATORS: Expenditures 88,033 93,693 125,964 56,542 103,664 103,664 0 . - Program Revenues = Levy Dollars 88,033 93,693 125,964 56,542 103,664 103,664 0 STAFFING: Part time: Mayor 1.00 1.00 1.00 1.00 1.00 Council members 4.00 4.00 4.00 4.00 4.00 19 DEPTNO: 41300 DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficiently meet set goals & objectives. FUND: 101 General DEPARTMENT: Administration DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Participate actively in joint powers organizations - Participate actively in legislative and policy activities of municipal associations - Actively monitor legislation and communicate with legislators . HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA . 20 FUND: 101 DEPARTMENT: Administration DEPT 41300 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 99,764 98,716 111,512 76,384 122,273 122,273 0 Supplies/Materials 47 0 400 0 200 200 0 Support Services 4,468 5,823 10,450 5,889 11 ,250 11 ,250 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 324 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 104.603 104.539 122.362 82,273 133.723 133,723 0 . SERVICE INDICATORS: Council Mtgs/Work Sessions 48 48 48 Council Agenda Items 500 500 500 Public Safety Board Meetings 20 20 20 Public Safety Staff Meetings 14 14 14 Staff Meetings 52 52 52 COST INDICATORS: Expenditures 104,603 104,539 122,362 82,273 133,723 133,723 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 104,603 104,539 122,362 82,273 133,723 133,723 0 . STAFFING: Full Time: Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 21 FUND: 101 General DEPARTMENT MISSION: Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including records retention, notices and licenses. DEPARTMENT: City Clerk DEPT NO: 41400 DESCRIPTION OF ACTIVITY: This department provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing functions. It also oversees implementation of the City communications plan. OBJECTIVES: -Continue to improve web site, allowing visitors to communicate better with City Hall _ Improve City newsletter through the addition of community articles & pictures, council & commission articles, & project updates _ Improve response time to residents making general inquiries through various communications tools - Monitor and report on effectiveness of communications plan _ Develop orientation package for new council members, commission members and staff . t-lIGHLlGHTS/COMf).1ENTS' Staffing: Includes step increases for full time employees, part-time communications tech part-time, temporary, general office support part-time Web developer SupplieS/Materials: Newsletter supplies & postage Office supplies & postage Software upgrades Office equipment supplies . Support Services: Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Council Recording Secretary Computer Consulting and Training Memberships to IIMC, MCFOA & Municipals Capital Outlay: Computers (3) (Pat, Twila, Jean) 22 FUND: 101 DEPARTMENT: City Clerk DEPT 41400 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 96,939 128,277 134,780 90,240 130,772 130,772 0 Supplies/Materials 17,184 17 ,404 37,250 12,467 31,725 31,725 0 Support Services 13,777 25,044 30,250 8,552 22,350 22,350 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 5,398 2,964 3,650 3,456 4,800 4,800 0 Transfers 0 0 0 0 0 0 0 TOTAL 133.298 173,689 205,930 114,714 189,647 189,647 0 SERVICE INDICATORS: . No. of Elections held 0 0 0 No. of Ordinances 10 10 10 No. of Resolutions 120 120 120 Dog licenses issued 450 450 450 Other licenses issued 30 50 50 Council Agendas 48 48 48 COST INDICATORS: Expenditures 133,298 173,689 205,930 114,714 189,647 189,647 0 - Program Revenues . = Levy Dollars 133,298 173,689 205,930 114,714 189,647 189,647 0 STAFFING: Full time: Exec SeclDep Clk .67 .67 .67 .67 .60 .60 Parks Secretary .70 .70 .70 .70 .70 .70 Secretary/Receptionist 0.25 0.25 0.25 0.25 0.25 0.25 Accounting Clerk I 0.25 0.25 0.25 0.25 Part time: Communications Tech. 1.00 0.66 0.66 0.66 0..37 0..37 Web site Maint. (Plan.Asst) 0.20 0.20 0.20 0.20 Temporary Receptionist 23 FUND: 101 General DEPARTMENT MISSION' Responsible for Election functions. DEPARTMENT: Elections DEPT NO: 41410 DESCRIPTION OF ACTIVITY: This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. OBJECTIVES: -Increase youth awareness of local government issues through active involvement with school officials and instructors through programs such as student election judges . HIGHLIGHTS/COMMENTS' Staffing: Election Clerks Supplies/Materials: Election supplies & materials . Support Services: Capital Outlay: Voting Booths ADA Ramp for W1 P 1 24 FUND: 101 DEPARTMENT: Elections DEPT 41410 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 26,569 26,569 0 Supplies/Materials 1,383 2,075 2,075 0 Support Services 0 1,650 1,650 0 Charges & Fees 0 0 0 0 Capital Outlay 0 1,800 1,800 0 Transfers 0 0 0 0 TOTAL 0 0 0 1.383 32.094 32.094 0 SERVICE INDICATORS: . No. of Elections held 0 2 2 2 No. of Ordinances No. of Resolutions Dog licenses issued Other licenses issued Council Agendas COST INDICATORS: Expenditures 0 0 0 1,383 32,094 32,094 0 - Program Revenues . = Levy Dollars 0 0 0 1,383 32,094 32,094 0 STAFFING: Full time: Exec Sec/Dep Clk 0.20 Part time: Election Judges 35.00 25 FUND: 101 General DEPARTMENT MISSION: To administer financial policies of the City; perform accounting functions for all fund types; invest available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. DEPARTMENT: Finance DEPT NO: 41500 DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accounts receivable, payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible for the preparation and administration of the City budget. OBJECTIVES: - Prepare annual budget document - Prepare CAFR for submittal to GFOA Certificate of Achievement Program - Review debt issues and make recommendations on debt structure - Review and update financial policies and procedures - Coordinate the transition to GASB 34 financial reporting . HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets Memberships to GFOA & MGFOA Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA Distinguished Budget Award Program Bank & Broker service charges . Capital Outlay: 26 FUND: 101 DEPARTMENT: Finance DEPT 41500 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 106.001 117.031 120,685 97.108 135,636 135,636 0 Supplies/Materials 2,870 1,090 18,500 4,543 18,350 18,350 0 Support Services 6,422 7,888 10,200 4,644 9,700 9,700 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,065 1,055 2,500 3,098 2,000 2,000 0 Transfers 0 0 0 0 0 0 0 TOTAL 116,358 127,064 151,885 109,393 165.686 165.686 0 SERVICE INDICATORS' No. Monthly Statements 12 12 12 12 12 12 . No. Accounts Payable Checks Issued 2,500 2,500 2,500 2,500 2.500 2,500 Utility Bills Sent 11,000 11,000 11,000 11,500 11,500 11,500 No. of Payroll Checks Issued 1,100 1,100 1,100 1,250 1,250 1,250 No. of Sp. Assess. Rolls Maintained 23 23 23 23 23 23 COST INDICATORS: Expenditures 116,358 151.885 109,393 165,686 165,686 0 - Program Revenues Interest Eamings 99,370 105.000 Sp. Assess. Searches 415 300 = Levy Dollars 16,573 46,585 109,393 165,686 165,686 0 . STAFFING: Full time: Finance Dir 1.00 1.00 1.00 1.00 1.00 Sr Acctg Clerk .60 .60 .60 .60 .60 Acctg. Clerk .25 .25 .25 .25 27 FUND: 1 01 General DEPARTMENT MISSION: Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. DEPARTMENT: Professional Services DEPT NO: 41600 DESCRIPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES: - Contain costs on contracted professional services - Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS: . Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services. Charges and Fees: . 28 FUND: 101 DEPARTMENT: Professional Services DEPT 41600 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 197,472 169,394 206,800 147,885 190,000 190,000 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 197,472 169.394 206.800 147,885 190.000 190.000 0 . SERVICE INDICATORS: No. of parcels 3,050 3,050 3,050 3,050 3,050 No. of litigations 5 5 5 5 5 No. of City Funds 22 22 22 22 22 COST INDICATORS: Expenditures 197,472 169,394 206,800 147,885 190,000 190,000 0 - Program Revenues Fines 18,100 19,300 19,300 0 = Levy Dollars 179,372 150,094 187,500 147,885 190,000 190,000 0 . Other Dollars STAFFING: 29 FUND: 101 General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning activities. DEPARTMENT: Planning & Zoning DEPT NO: 41910 DESCRIPTION OF ACTIVITY' This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OBJECTIVES: - Establish an action plan to implement Comprehensive Plan - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts . HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts for computer & office equipment Miscellaneous supplies Support Services: Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News . Charges & Fees: Capital Outlay: 30 FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 117,205 128,405 127,326 102,492 135,040 135,040 0 Supplies/Materials 122 842 3,200 783 975 975 0 Support Services 24,549 16,961 14,550 8,931 13,175 13,175 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 482 745 1,650 2,076 550 550 0 Transfers 2,500 0 0 0 0 0 0 TOTAL 144,858 146,953 146,726 114.282 149.740 149.740 0 . SERVICE INDICATORS: No. of zoning apps. 20 20 20 No. of zoning complnts 20 25 25 Planning Comm. Meetings 12 12 12 Planning Comm. Work Sessions 12 12 12 COST INDICATORS: Expenditures 144,858 146,953 146,726 114,282 149,740 149,740 0 - Program Revenues Zoning Appl. Fees Bldg. Permit Carryover (from Proto Inspection) . = Levy Dollars 144,858 146,953 146.726 114,282 149,740 149,740 0 STAFFING: Full time: Planning Dir .95 .95 .95 .95 .95 .95 Planning Asst. .70 .70 1.00 1.00 1.00 1.00 Part Time: Clerical 31 FUND: 101 General DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. DEPARTMENT: Municipal Bldg - City Hall DEPT NO: 41940 DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES: - Identify maintenance needs to avoid major investments in the future - Identify options for maximum utilization of office space to avoid future additions - Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs - Continue to dispose of outdated documentation in storage area - Continue to promote community programs to enhance public facilities, such as "Adopt a Garden." . HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Rental of postage meter Special Assessments on City owned property Sales and Use Tax Payments . Charges & Fees: Capital Outlay: Senior Community Center Payment Transfers: Public Facilities Fund - Office Equipment 32 FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 0 0 0 0 0 0 Supplies/Materials 8,914 7,332 17,005 5,958 16,500 16,500 0 Support Services 96,410 82,228 104,310 20,403 107,300 107,300 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 38,630 38,586 37,550 37,885 42,550 42,550 0 Transfers 25,000 89,600 35,000 0 50,000 50,000 0 TOTAL 168,954 217,746 193,865 64.246 216,350 216.350 0 . SERVICE INDICATORS: COST INDICATORS: Expenditures 168,954 217,746 193,865 64,246 216,350 216,350 0 - Program Revenues 0 0 = Levy Dollars 168,954 217,746 193,865 64,246 216,350 216,350 0 Other Dollars . STAFFING: 33 FUND: 101 General DEPARTMENT MISSION: To provide a modern, flexible, full-service criminal justice agency which is responsive to community needs. DEPARTMENT: Police DEPT NO: 42100 DESCRIPTION OF ACTIVITY' The South Lake Minnetonka Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. The pro-rata share of costs and staff time for City of Shorewood is at 46.0% A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an ad valorem basis among four cities. The City of Shorewood's pro-rata share of the 2004 payment is $265,600, which is approximately 58% of the total payment due. OBJECTIVES: . HIGHLIGHTS/COMMENTS: Supplies/Materials: Upgrade civil defense sirens (two sirens - 2004) Support Services: Police services contract for 2004 Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner . 34 FUND: 101 DEPARTMENT: Police DEPT 42100 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 549,138 609,193 645,758 523,131 670,502 670,502 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 151,906 152,052 276,600 276,600 0 Transfers 800 800 0 0 0 0 0 TOTAL 549.938 609.993 797.664 675.183 947,102 947,102 0 SERVICE INDICATORS: Initial complaint reports Clearance rate - ICR's Information Part I crimes (serious) Pending From Police Chief Part II crimes (other) Clearance rate (Parts I & II) . Statewide clearance rate Citations issued Police vehicles Shorewood demand COST INDICATORS: Expenditures 549,938 609,993 797,664 675,183 947,102 947,102 0 - Program Revenues Fines 75,700 0 0 - Levv Dollars 491,698 609,993 721,964 675,183 947,102 947,102 0 STAFFING: Chief 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Lieutenant 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Sergeant 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Investigator * 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Patrol Officer 8.00 8.00 8.00 0.00 0.00 0.00 0.00 . Administrative Clerk 1.00 1.00 1.00 0.00 0.00 0.00 0.00 ClerklTypist (part time) ** 2.00 2.00 2.00 0.00 0.00 0.00 0.00 * 1 Juvenile Specialist 35 FUND: 101 General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. DEPARTMENT: Fire Protection DEPT NO: 42200 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. A separate obligation is made toward the financing of new facilities for the Excelsior Fire District. This cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share of the 2004 debt service payment is $241,687. OBJECTIVES: HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound and Excelsior Fire District 36 . . FUND: 101 DEPARTMENT: Fire Protection DEPT 42200 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 248,398 293,029 250,997 191 ,486 234,997 234,997 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 152,608 110,256 246,632 246,632 0 Transfers 0 0 0 0 0 0 0 TOTAL 248,398 293,029 403,605 301,743 481.629 481.629 0 SERVICE INDICATORS' Fire calls 135 135 135 Rescue calls 125 125 125 Inspection hours 25 25 25 Investigation hours 35 35 35 . Other hours * 400 400 400 Cost of emergency response 385,734 463,758 463,758 Cost of inspection! investigation 17,871 17,871 17,871 * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc. COST INDICATORS: Expenditures 248,398 293,029 403,605 301,743 481,629 481,629 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 248,398 293,029 403,605 301,743 481,629 481,629 0 EFD STAFFING: Chief (FIT) 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 Captain 2.00 2.00 2.00 2.00 2.00 2.00 . Lieutenants 4.00 4.00 4.00 4.00 4,00 4.00 Fire Marshall (FIT) 1.00 1.00 1.00 1.00 1.00 1.00 Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 Firefighters 37.00 37.00 37.00 37.00 37.00 37.00 37 FUND: 101 General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. DEPARTMENT: Protective Inspection DEPT NO: 42400 DESCRIPTION OF ACTIVITY: This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: - Increase and enhance public information through the development of at least two handouts relative to building codes - Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections . HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO . Charges & Fees: Remittances to state of permit surcharges collected Capital Outlay: 38 FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 68,841 77 ,595 91,670 65,137 95,676 95,676 0 Supplies/Materials 1,030 361 400 43 850 850 0 Support Services 6,176 8,715 9,550 3,587 10,270 10,270 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 383 287 2,100 0 1,350 1,350 0 Transfers 0 0 0 0 0 0 0 TOTAL 76,431 86.958 103.720 68,768 108,146 108.146 0 SERVICE INDICATORS: No. of permits issued New Homes 10 50 50 50 Additions/Other 475 600 600 600 . Avg inspections/permit New Homes 8-10 8-10 8-10 8-10 Additions/Other 2-8 2-8 2-8 2-8 Commercial/Industrial: 1 2 2 COST INDICATORS: Expenditures 76,431 86,958 103,720 68,768 108,146 108,146 0 - Program Revenues Building Permits 175,000 82,898 State Surcharges 500 Rental Housing Ucenses 3,500 = Levy Dollars 76,431 86,958 (75,280) (14,130) 108,146 108,146 0 STAFFING: Full time: Building Official 1.00 1.00 1.00 1.00 1.00 1.00 Planning Dir .05 .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .20 .20 . Secretary/Recept .10 .10 .10 .10 .10 .10 39 FUND: 101 General DEPARTMENT MISSION: Enforce animal control ordinances. DEPARTMENT: Animal Control DEPT NO: 42700 DESCRIPTION OF ACTIVITY: The department provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Support Services: Animal control contracts with City of Orono and Claws. Paws & Hooves Charges & Fees: Capital Outlay: 40 . . FUND: 101 DEPARTMENT: Animal Control DEPT 42700 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 19,486 19,900 23,500 14,527 23,500 23,500 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 19,486 19.900 23,500 14.527 23,500 23,500 0 SERVICE INDICATORS: No. of Animal Complaints 47 50 42 50 . COST INDICATORS: Expenditures 19,486 19,900 23,500 14,527 23,500 23,500 0 - Program Revenues = Levy Dollars STAFFIN(3: Full time: 19,486 19,900 23,500 14,527 23,500 23,500 o . 41 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: City Engineer Provide engineering and construction management selVices for the City. D EPT NO: 43010 DESRIPTION OF ACTIVITY: This department is responsible for general engineering selVices in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. OBJECTIVES: - Assist the City in determining right-of-way needs - Keep construction project files up-to-date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Provide in-house engineering where feasible - Provide good public relations with property owners adjacent to construction projects - Resolve construction issues promptly. . HIGHLIGHTS/COMMENTS: Staffing: .65 City Engineer/Public Works Director .50 FIT Engineer Technician .25 FIT Clerical Supplies/Materials: Computer maintainance/Upgrade Books, Materials and Software . Support SelVices: Contractual engineering for 2004 Contractual engineering technical assistance Cellular phone Airtime & Pager Conferences and mileage Subscriptions and Memberships Charges & Fees: Capital Outlay: 42 43 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43050 Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DEPARTMENT: Public Works Service DESCRIPTION OF ACTIVITY: The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. OBJECTIVES: - Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: Staffing: . Includes step increases Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes, etc) Hazardous Waste Licenses Miscellaneous equipment rentals Memberships . Charges & Fees: Capital Outlay: Replacement Radios . Transfers: Transfer to Equipment Replacement Fund 44 FUND: 101 DEPARTMENT: Public Works Service DEPT 43050 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 195,817 166,852 202,860 116,682 206,666 206,666 0 Supplies/Materials 34,006 34,320 43,500 20,833 43,500 43,500 0 Support Services 25,834 24,112 27,400 21,714 27,600 27,600 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,569 655 7,150 2,926 3,750 3,750 0 Transfers 126.500 105,000 100,000 0 75,000 75,000 0 TOTAL 383,726 330,940 380,910 162,154 356,516 356,516 0 . SERVICE INDICATORS: No of Gopher One calls 2,800 2,800 2,940 2,940 2,940 No of vehicle repairs 110 110 110 110 110 COST INDICATORS: Expenditures 383,726 330,940 380,910 162,154 356,516 356,516 0 - Program Revenues = Levy Dollars 383,726 330,940 380,910 162,154 356,516 356,516 0 STAFFING: . Full time: City Engineer/Pub Wks Oir 0.10 0.10 0.10 0.10 Supervisor of Oper. & Maint. 1.00 1.00 1.00 .00 .00 .00 Lt Equip Oper 1.90 1.90 2.50 2.50 2.50 2.50 Clerical 0.25 0.25 0.05 0.05 0.05 0.05 Utility Maint. Operators .00 .00 .33 .33 45 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43100 To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner DEPARTMENT: Streets & Roadways DESCRIPTION OF ACTIVITY: Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, and minor storm sewer repair. OBJECTIVES: - Maintain the pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually - Visually inspect storm drainage grates annually and repair as needed . HIGHLIGHTS/COMMENTS' Staffing: 2.0 LEO 0.33 Util. Maint. Ops. Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Safety training Contracted road striping . Transfers: Transfer to Street Replacement Fund 46 FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 77,124 62,839 107,156 43,663 119,159 119,159 0 Supplies/Materials 46,498 32,277 38,000 19,377 38,000 38.000 0 Support Services 8.669 8,930 7,500 7,265 7,800 7,800 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 3.577 0 0 0 0 0 0 Transfers 367,000 200,000 200,000 0 183,500 183,500 0 TOTAL 502,867 304,045 352,656 70.305 348,459 348,459 0 . SERVICE INDICATORS: Miles of street State 3 3 3 3 3 County 2 2 2 2 2 City - MSA 9 9 9 9 9 City - Local 49 49 49 49 49 Miles Sealcoated 5 5 5 5 5 Tons of patch material 1,380 1,380 1,380 1,380 1,380 COST INDICATORS: Expenditures 502,867 304,045 352,656 70,305 348,459 348,459 0 - Program Revenues MSA Maintenance 13,750 13,750 13,750 Transfer from Street Fund . Budgeted Reserve = Levy Dollars 489,117 290,295 338,906 70,305 348,459 348,459 0 STAFFING: Full time: Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 Util. Maint. Operators 0.33 0.33 47 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Snow & Ice Removal Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic DEPT NO: 43125 DESCRIPTION OF ACTIVITY: This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES' - Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Staffing: .5 LEO Supplies/Materials: Sand and salt for ice control 48 . . FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 24,215 14,655 32,935 10,669 34,192 34,192 0 Supplies/Materials 14,424 25,358 20,000 14,412 26,000 26,000 0 Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 4,500 0 3,200 3,200 0 Transfers 0 0 0 0 0 0 0 TOTAL 38,639 40,013 57,435 25,081 63,392 63,392 0 . SERVICE INDICATORS: Miles of street plowed 51 51 51 51 51 Tons of salt used 250 250 250 250 .250 Tons of sand used 1,200 1,200 1,200 1,200 1,200 Manhours spent 1,000 1,000 1,000 1,000 1,000 No. of cul-de-sacs 88 88 88 88 88 plowed COST INDICATORS: . Expenditures 38,639 40,013 57,435 25,081 63,392 63,392 0 - Program Revenues MN Snow Removal Aid 0 0 0 0 0 0 0 = Levy Dollars 38,639 40,013 57,435 25,081 63,392 63,392 0 STAFFING: Full time: Lt Equip Oper .50 .50 .50 .50 .50 49 FUND: 101 General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic DEPARTMENT: Traffic ControVSt Lights DEPT NO: 43160 DESCRIPTION OF ACTIVITY: Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road, County Road 19, Hwy 41 and Old Market Road Street signs & posts Support Services: 50 . . FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 0 0 0 0 0 0 0 Supplies/Materials 3,845 1,249 5,050 2,320 5,050 5,050 0 Support Services 34,949 33,229 34,700 22,594 35,200 35,200 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 38,794 34,478 39,750 24.915 40,250 40,250 0 . SERVICE INDICATORS: No of street lights 190 190 190 190 190 No of traffic signals 5 5 5 5 5 COST INDICATORS: Expenditures 38,794 34,478 39,750 24,915 40,250 40,250 0 - Program Revenues = Levy Dollars 38,794 34,478 39,750 24,915 40,250 40,250 0 . STAFFING: 51 FUND: 101 General DEPARTMENT: Sanitation/Waste Rmv/Weeds DEPT NO: 43200 DESCRIPTION OF ACTIVITY: DEPARTMENT MISSION: Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious weeds on City properties. Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. OBJECTIVES. - Aid in private property cleanup complaints - Resolve 100% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services 52 . . FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 1,619 1,138 650 37 1,267 1,267 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 5,840 2,854 3,800 2,920 3,900 3,900 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 7,458 3,993 4,450 2,957 5,167 5,167 0 . SERVICE INDICATORS: No of weed complaints 2 2 2 2 2 No of notices served 1 1 1 1 1 No of parcels sprayed 0 0 0 0 0 Miles/roadside sprayed 10 10 10 10 10 Spraying in Dollars 3,000 3,000 3,000 3,000 3,000 COST INDICATORS: Expenditures 7,458 3,993 4,450 2,957 5,167 5,167 0 . - Program Revenues Fed Disaster Aid = Levy Dollars 7,458 3,993 4,450 2,957 5,167 5,167 0 STAFFING: 53 FUND: 1 01 General DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property DEPARTMENT: Tree Maintenance DEPT NO: 43250 DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. OBJECTIVES: - Remove 100% of diseased trees on public property - Respond to all property owner requests to identify diseased trees - Maintain and trim trees on City property which present a hazard to public HIGHLIGHTS/COMMENTS: . Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification . 54 FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 7,901 14,912 10,652 13,561 11,128 11,128 0 Supplies/Materials 923 369 900 206 900 900 0 Support Services 5,431 5,435 13,300 1,881 13,350 13,350 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 14,255 20,715 24,852 15,648 25,378 25,378 0 . SERVICE INDICATORS: No of trees removed 20 20 20 20 20 Yards of brush hauled 700 700 700 700 700 COST INDICATORS: Expenditures 14,255 20,715 24,852 15,648 25,378 25,378 0 - Program Revenues = Levy Dollars 14,255 20,715 24,852 15,648 25,378 25,378 0 . STAFFING: Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 55 DEPARTMENT: Parks & Recreation DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents of all ages and physical abilities FUND: 101 General DEPT NO: 45200 DESCRIPTION OF ACTIVITY The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs are coordinated within this department. OBJECTIVES: - Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation and park improvements - Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace diminishing park dedication fees). . HIGHLIGHTS/COMMENTS' Staffing: Includes step increases Part time includes Park Commission Secretarial Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Park Coordinating Services Contracted weed control in parks Park utility and telephone charges Rental of portable toilets Contribution to Senior Recreational Program Services Charaes & Fees: Capital Outlay: . Transfers: 56 FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 2004 Staffing 86,170 110,551 115,683 86,422 120,862 120,862 0 Supplies/Materials 11,233 10,367 20,600 7,212 20,600 20,600 0 Support Services 28,736 39,197 63,300 33,818 64,200 64,200 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,077 291,678 500 0 375 375 0 Transfers 10.000 213.700 63,650 0 15,000 15.000 0 TOTAL 137.215 665.493 263.733 127.452 221.037 221,037 0 SERVICE INDICATORS: Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 3 3 Baseball 5 5 5 5 5 5 No. of shelters 4 4 4 4 4 4 No. of hockey rinks 2 2 2 2 2 2 . No. of skating rinks 3 3 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75 Cost of maint per acre 1,073 1,327 1,338 1,392 1,392 130 No. of times rinks are cleaned & resurfaced 80 80 80 80 80 80 No. of picnic tables 45 45 45 45 45 45 No. of Tennis Courts 4 4 4 4 4 4 COST INDICATORS: Expenditures 137,215 665,493 263,733 127,452 221 ,037 221,037 0 - Program Revenues Sports Organizations 12,000 Tonka Bay - Beach 500 Transfer from Trail Fund 3,000 Capital Levy 10,000 . = Levy Dollars - Maint. 137,215 665,493 238.233 127,452 221,037 221,037 0 STAFFING: Full time: Lt Equip Oper/Foreman 1.60 1.60 1.50 1.50 1.50 1.50 Clerical .25 .25 .25 .25 .33 .33 Part time: Clerical - Seasonal: Summer 2.00 2.00 2.00 2.00 1.00 1.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 57 . . City of Shorewood 58 CITY OF SHOREWQOD, MINNESOT A . 2004 WATER BUDGET December 1, 2003 . 59 SUB FUND: Water Operations MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all City residents connected to the City water system. FUND: Water FUND NO: 601 DESCRIPTION OF ACTIVITY: Responsible for operation and maintenance of seven (7) well systems, including all pumps and well houses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: - Supply a safe, clean uninterrupted source of water to all connections - Explore possibility of interconnecting with other communities HIGHLIGHTS/COMMENTS: Revenues: Estimated water sales based on quarterly billing at a tiered rate of $2.95 - $3.75/1,000 gallons (Proposed 2004 rate change) Connection and permit revenues Miscellaneous Income Includes interest income and Cellular Antenna Space Rentals Anticipate issuing Water Revenue Bonds for approximately $ 800,000 - 2004 Expenses: . Staffing: 1.00 Utility Operator .10 Senior Accounting Clerk .20 Accounting Clerk Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Maintenance of gate valves Small tools and chemicals for water treatment .125 City Engineer .25 Engineering Technician .05 Sec.lRecep. Support Services & Charges: Engineering Water Operations Licenses & Training Insurance on water system Water testing & Water Quality Reporting Water system analysis Capital Outlay: Woodhaven Well Inter-Connection ($140,000 - 2004) Badger Well House Reconstruction ($480,000 - 2004) Radio Read Meter project-Year 1 of 3 ($70,000 - 2004) SE Area Water Tower Paining ($50,000 - 2004) SE Well-Install VFD ($18,000 - 2004) Amesbury Polyphosphate System ($12,000 - 2004) Other: Water Purchased from other communities Meter purchases Well utility charges Transfers to Water Debt Service Fund and General Fund Depreciation (Non-cash expense accounts for future system replacement) . 60 FUND: #601 FUND: Water Operations DEPT # 49400 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2000 2001 2002 2003 2003 2004 2004 REVENUE Charges for Service 300,652 334,830 272,465 327,000 169,368 453,200 0 Bond Proceeds 0 0 0 0 0 800,000 Misc. Revenue 116,648 72,778 104,106 76,000 42,624 71,000 0 TOTAL REVENUE 417,300 407,608 376,571 403,000 211,993 1,324,200 0 EXPENSES Staffing 12,595 17,829 48,431 100,312 52,160 99,654 0 SupplieslMaterials 48,861 52,542 47,565 49,750 33,016 49,250 0 Support Services & Charges 120,131 137,711 140,580 72,350 55,865 77,900 0 Capital Outlay 5,111 935 0 270,200 0 800,000 0 Transfers 45,000 85,000 110,000 150,000 0 230,000 0 epreciation 172,032 178,328 180,805 180,000 135,277 182,000 0 TOTAL EXPENSES 403,730 472,345 527,381 822,612 276,318 1 ,438,804 0 SERVICE INDICATORS: Miles of Water Line 16 16 16 16 16 16 No. of Connections 1,120 1,120 1,120 1,120 1,172 1,200 No. of Hydrants 222 222 222 222 222 222 Avg Daily Consump- gals 430,000 430,000 430,000 430,000 430,000 430,000 Water rate/1000 gals 1.50/1.76 1.50/1 .76 1.50/1.76 1 .50/1.76 1.50/1.76 2.95/3.75 CASH FLOW IMPACT: Beginning Cash Balance 617,861 730,741 923,070 1,057,481 1,057,481 817,869 817,869 Revenues 417,300 407,608 376,571 403,000 211,993 1,324,200 0 Expenditures (403,730) (472,345) (527,381) (822,612) (276,318) (1,438,804) 0 Depreciation 172,032 178,328 180,805 180,000 135,277 182,000 0 . Construction of Infrastructure (72,722) 78,738 104,417 0 0 0 Other Cash Flow Impacts 0 Ending Cash Balance 730,741 923,070 1,057,481 817,869 1 ,128,434 885,265 STAFFING: U. Equip. Oper. .30 .30 .30 .30 .30 1.10 Engineer. Tech. .25 .25 .25 .25 Engineer .15 .15 .15 .125 Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 Acctg. Clerk .20 Sec.lRecep. .10 .10 .10 .10 .10 .05 61 SUB FUND: Water Debt Service MISSION: To provide for the retirement of debt incurred to construct water system improvements. FUND: Water FUND NO: 601 DESCRIPTION OF ACTIVITY: Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. OBJECTIVES: To assure adequate resources to retire debt as scheduled, or more quickly if prudent. . HIGHLIGHTS/COMMENTS: Revenues: Property Tax Levy for Debt Service Special Assessments on Water Improvements Connection Charges Interest Income Transfers from Water Operating Fund Expenses: . Staffing: Supplies/Materials: Support Services: Charges & Fees: Capital Outlay: Other: Debt service payments - Principal and interest Fiscal Agent Fees 62 FUND: #601 FUND: Water - Debt Service DEPT # 49400 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2000 2001 2002 2003 2003 2004 2004 REVENUE Sp Assess/Connect Chgs 216,409 115,198 16,904 120,000 16,763 35,000 0 Misc. Revenue 10 18 0 0 0 0 0 Transfers 40,000 85,000 110,000 150,000 0 230,000 0 TOTAL REVENUE 256,420 200,216 126,904 270,000 16,763 265,000 0 EXPENSES . Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Other - Debt Service 299,424 325,985 275,258 267,904 267,904 264,890 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 299,424 325,985 275,258 267,904 267,904 264,890 0 . SERVICE INDICATORS: Outstanding Debt, Year End 2,100,000 1,915,000 1,730,000 1,545,000 1,545,000 1,355,000 CASH FLOW IMPACT: Beginning Cash Balance 740,511 697,507 571,738 423,384 423,384 425,480 425,590 Revenues 256,420 200,216 126,904 270,000 16,763 265,000 0 Expenditures (299,424) (325,985) (275,258) (267,904) (267,904) (264,890) 0 Ending Cash Balance 697,507 571,738 423,384 425,480 172,243 425,590 425,590 STAFFING: 63 . . City of Shorewood 64 CITY OF SHOREWOOD, MINNESOTA . 2004 SANITARY SEWER BUDGET December 1, 2003 . 65 SUBFUND: DEPT NO: Sanitary Sewer 611 MISSION: To provide a safe, sanitary sewer service to all City residents FUND: Sanitary Sewer DESCRIPTION OF ACTIVITY: Major activities include maintenance of fourteen (14) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area. OBJECTIVES: - Work with MCES to correct inflow and infiltration into the sanitary sewer system - Work with MCES to reduce sewage treatment costs to the City - Refurbish two lift stations per year HIGHLIGHTS/COMMENTS: Revenues: Quarterly Sewer service charges at $70.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 15 new homes Repayment of Interfund loan from Stormwater Management Fund for purchase of Gideon Glen land Expenses: Staffing: .10 Senior Accounting Clerk 1.10 Light Equipment Operator .05 Receptionist/Secretary SupplieslMaterials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Support Services: Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal & engineering services Utilities Travel & seminars Charges & Fees: Charges for sewage flow into City of Excelsior trunk mains Metropolitan Council Environmental Services sewage treatment charges Capital Outlay: Refurbish Lift Stations 15 (2004) Inflow & Infiltration Reduction Transfers: Interfund Loan - Gideon Glen 2000 Depreciation (Non-cash expense accounts for future system replacement) . . 66 FUND: # 611 FUND: Sanitary Sewer DEPT # 49450 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2000 2001 2002 2003 2003 2004 2004 REVENUE Charges for Service 860.283 788,944 809.913 840,500 467,932 840.500 0 Transfers 0 0 0 38,877 0 37,397 0 TOTAL REVENUES 860,283 788,944 809,913 879,377 467,932 877.897 0 EXPENSES Staffing 18,973 18.795 32,068 104,812 40,960 104,154 0 SupplieslMaterials 16,742 10,013 21.334 18,500 10,430 22,750 0 Support Services & Charges 368.506 445,493 413,547 520,800 383,068 510,758 0 Capital Outlay 0 0 0 197,700 11,767 121,500 0 . Transfers 651,875 10,000 15,000 0 0 0 0 Depreciation 198,974 200,821 202,291 202,000 151,693 205,000 0 TOTAL EXPENSES 1,255,070 685,122 684.239 1,043,812 597,918 964,162 0 SERVICE INDICATORS: Miles of Sewer Line 57 57 57 57 65 65 65 No. of Connections 2,705 2,705 2,705 2,773 2,773 2,773 2,773 No. of lift Stations 16 16 16 16 16 16 16 Sewer Charge 60.00 60.00 60.00 70.00 70.00 70.00 70.00 CASH FLOW IMPACT: Beginning Cash Balance 2,050,624 1,758,652 2,026,007 2,823,305 2,823,305 2,821.993 2,821,993 . Revenues 860,283 788,944 809,913 840,500 467,932 840,500 0 Expenditures (1,255,070) (685,122) (684,239) (1,043,812) (597,918) (964.162) 0 Depreciation 198.974 200,821 202,291 202,000 151,693 205,000 0 Other Cash Flow Impacts (96,159) (37.288) 469,334 Ending Cash Balance 1,758,652 2,026.007 2,823,305 2,821 ,993 2,845,013 2,903,331 2,821,993 STAFFING: 0 Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Acctg. Clerk .20 .20 .20 .20 Lt. Equip. Oper.lForeman .20 .20 .20 1.10 1.10 1.10 1.10 Receptionist/Secretary .10 .10 .10 .05 .05 .05 .05 City Engineer .125 .125 .125 .125 Engineer. Technician .25 .25 .25 .25 67 . . City of Shorewood 68 CITY OF SHOREWOOD, MINNESOTA . 2004 RECYCLING BUDGET December 1, 2003 . 69 SUBFUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes FUND: Recycling FUNDNO: 621 DESCRIPTION OF ACTIVITY: Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and brush, and operation of an annual brush/leaf composting drop-off site. OBJECTIVES: - Continue weekly pickup of recyclable materials - Hold curbside pickup of household and yard wastes in the Spring of the year - Provide a leaf and yard waste disposal site in Fall of the year . HIGHLIGHTS/COMMENTS: Revenues: County Aid is a Hennepin County grant Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.75 per month per household Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor Expenses: Staffing: Miscellaneous staffing for City Clean-up and Yardwaste Disposal . Supplies/Materials: Office Supplies Support Services: Recycling contract with E-Z Recycling - $2.35/household/month for 2,720 households City Clean-up costs 70 FUND: #621 FUND: Recycling DEPT # 49550 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2000 2001 2002 2003 2003 2004 2004 REVENUE County Aid 21,858 23,728 23,690 23,700 0 21,460 0 Charges for Service 76,864 77,600 81,860 86,120 63,843 94,020 0 Transfers/other 2,346 2,017 2,831 1,250 949 2,000 0 TOTAL REVENUE & 101,067 103,345 108,382 111,070 64,793 117,480 0 OTHER SOURCES EXPENSES . Staffing 0 653 498 3,914 590 2,920 0 Supplies/Materials 1,840 983 1,694 750 990 1,300 0 Support Services & Charges 85,577 102,516 102,516 1 06,406 89,944 113,260 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 87,417 104,151 104,709 111 ,070 91,524 117,480 0 SERVICE INDICATORS: Avg. mo. Participant Hshlds. 1,100 1,100 1,100 1,100 1,100 1,100 0 Avg. mo. Tonnage 70 70 70 70 70 70 0 . CASH FLOW IMPACT: Beginning Cash Balance 26,317 35,975 37,785 41,457 41,457 41,457 41 ,457 Revenues 101,067 103,345 108,382 111,070 64,793 117,480 0 Expenditures (87,417) (104,151) (104,709) (111,070) (91,524) (117,480) 0 Other Cash Flow Impacts (3,992) 2,616 Ending Cash Balance 35,975 37,785 41 ,457 41 ,457 14,726 41,457 41,457 STAFFING: .05 Receptionist/Secretary 71 . . City of Shorewood 72 CITY OF SHOREWOOD, MINNESOTA . 2004 STORMW ATER MANAGEMENT BUDGET December 1, 2003 . 73 SUB FUND: Stormwater Management MISSION: To provide proper surface water and ground water management throughout the City. FUND: Stormwater Management FUND NO: 631 DESCRIPTION OF ACTIVITY: Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. OBJECTIVES: To build and maintain a stable fund balance in order to facilitate council priorities and projects. HIGHLIGHTS/COMMENTS: Revenues: . Stormwater Management Utility Charges Misc. Revenue includes interest income and other misc. revenue (antenna) Transfers from the General Fund Expenses: Staffing: .05 Senior Accounting Clerk .1 0 Light Equipment Operator Supplies/Materials: Drainage Correction/Maintenance Materials . Support Services: Engineering Contractual Services for drainage correction Debt Service: Repayment of Internal Loan to Sewer Fund for land purchase (Balance outstanding at end of 2004: $120,000) Capital Outlay: Glen Road Drainage Improvement ($25,000 - 2004) Gideon Glen Drainage Project ($183,300 - To be funded by MCWD in 2004) Boulder Bridge Storm Lift Station ($82,800 - To be funded with special assessments in 2004) 74 FUND: #631 FUND: Stormwater Management Utility DEPT# 49600 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 2000 2001 2002 2003 2003 2004 2004 REVENUE Special Assessments 0 0 0 0 0 82,800 Charges for Service 52,134 48,425 43,985 59,500 27,946 59,500 0 Misc. Revenue 17,711 205,092 62,580 2,500 23,605 269,100 0 Transfers 10,000 10,000 35,000 18,000 0 25,000 0 TOTAL REVENUE & 79,845 263,516 141,565 80,000 51,551 353,600 0 OTHER SOURCES EXPENSES .taffing 2,340 2,473 2,299 11 ,528 1,598 11,979 0 Supplies/Materials 642 600 3,376 2,000 0 2,300 0 Support Services 7,699 44,399 12,486 18,095 19,669 18,200 0 Charges & Fees 0 0 0 0 0 0 0 Other. Debt Service 0 206,767 29,863 38,877 0 37,397 0 Capital Outlay 0 0 0 0 0 291,000 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 10,682 254,240 48,023 70,500 21 ,267 360,876 0 . SERVICE INDICATORS: CASH FLOW IMPACT: Beginning Cash Balance 228,296 118,043 135,105 173,094 173,094 182,594 182,594 Revenues 79,845 263,516 141,565 80,000 51,551 353,600 0 Expenditures (10,682) (254,240) (48,023) (70,500) (21 ,267) (360,876) 0 Other Cash Flow Impacts (179,416) 7,785 (55,553) 0 0 0 0 Ending Cash Balance 118,043 135,105 173,094 182,594 203,377 175,318 182,594 STAFFING: City Administrator .10 .10 .10 .10 .10 Engineer .05 .05 .05 .05 .05 Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10 Sr. Acctg. Clerk .10 .10 .05 .05 .05 .05 .05 Acctg. Clerk .10 .10 .10 .10 .10 75 . . City of Shorewood 76 CITY OF SHOREWOOD, MINNESOTA . 2004 LIQUOR OPERATIONS BUDGET December 1, 2003 . 77 FUND NO: 640 MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. FUND: Liquor SUBFUND: DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Produce a reasonable net profit - Find a new location for Tanka Bay Store HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales for two stores. . Expenses: Staffing: 1.00 Operations Manager 2.00 Assistant Managers 1.00 Full Time Clerks .15 Senior Accounting Clerk 10.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Services & Charges: Finance and Auditing Services Consulting Services include a marketing study for the former Tanka Bay Store General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Building Rental Advertising Credit Card Service Charges . Capital Outlay: To Be Determined Transfers Out: Transfer to General Fund Misc. Revenue/Expenditures: Interest Income & Service Charges 78 FUND: # 640 SUBFUND: Liquor Operations (Shorewood Village & Waterford) DEPT # BUDGET Actual Actual Budget YTD Sept Proposed Adopted ITEM 2001 2002 2003 2003 2004 2004 REVENUE Sales 2,622,145 2,507,063 1,986,000 1,187,206 2,224,045 0 Cost of Goods 1,962,099 1,829,854 1,487,000 852,069 1,645,909 0 GROSS PROFIT 660,046 677 ,209 499,000 335,136 578,136 0 EXPENSES Staffing 290,934 302,702 233,473 160,472 272,477 0 Supplies/Materials 12,912 11 ,325 8,000 5,477 8,000 0 Services & Charges 258,685 232,728 194,790 140,405 196,830 0 ereciation 9,662 10,085 7,300 7,271 14,800 0 Capital Outlay 0 40,000 30,000 3,109 20,000 0 TOTAL EXPENSES 572,193 596,840 473,563 316,733 512,107 0 TOTAL OPERATING INCOME (LOSS) 87,853 80,369 25,437 18,403 66,029 0 Transfers In/(Out) (10,000) (30,000) (20,000) 0 (30,000) 0 Misc. Revenue/(Expense) 4,502 10,680 9,000 5,390 11,000 0 NET INCOME (LOSS) 82,355 61,048 14,437 23,793 47,029 0 SERVICE INDICATORS: Gross Profit as a % of Sales 25.17% 27.01% 25.13% 28.23% 25.99% #DIV/O! Oper. Income as a % of Sales 3.35% 3.21% 1.28% 1.55% 2.97% #DIV/O! eSH FLOW IMPACT: Beginning Cash Balance Net Operating Income/Loss Depreciation Other Cash Flow Impacts Ending Cash Balance STAFFING: Full time: Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Manager 3.00 3.00 2.00 2.00 2.00 2.00 Full Time Clerk 1.00 1.00 1.00 1.00 Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 Part time: Sales Clerks 15.00 15.00 15.00 15.00 10.00 10.00 79 . . City of Shorewood 80