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CITY OF SHOREWOOD 5755 COlJNTRYCL1JB.Il...'
ECONOMIC DEVELOPMENT AUTHORITY MEETING Immediately F.owirlg.......
MONDAY, NOVEMBER 24,2003 Council MeetiaI
AGENDA
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
A. Roll Call
B. Review Agenda
2. APPROVAL OF MINUTES
A. EDA Minutes of October 27,2003 (AU.. Minutes)
3. CONSENT.
A. Approve Payment of Claims (Att. - Payment of Claims)
4. OTHER BUSINESS.
5. ADJOURN
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SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
5755 Country Club Road
Shorewood, Minnesota 55331-8926
952.474.3236 FAX: 952.474.0128
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
EDA Commissioners c1
Craig W. Dawson, Executive Director
November 19, 2003
Items for November 24 Meeting
. Payment of Claims: The EFD and SLMPD have recommended payment of the claims listed.
Invoices for TSP's services during September and October on the West Station
(approximately $21,000) are being held until discussions can be held with TSP regarding
certain design/specifications and resulting change orders. This meeting should take place
within the next few weeks.
. Assignment of General Conditions Costs on the Two-Station Project: On November 6, the
SLMPD Coordinating Committee reviewed the staff memorandum (which has previously
been forwarded to the EDA commissioners), and agreed with the concept of assigning
identifiable costs in excess of budget on the West facility, and assigning costs incurred due to
the extended schedule for completion of the East facility to that bond fund. At the November
18 meeting of the EFD Board, the Deephaven city attorney presented an opinion that
questioned the ability to assign project costs in the manner offered by staff and endorsed by
the SLMPD Coordinating Committee.
Weare continuing efforts to resolve this issue.
. December Meeting?: Payment of claims will need to be approved for those invoices received
in the first half of December and recommended to be paid by EFD and SLMPD. This can be
accomplished simply at a convenient time for a quorum of ED A commissioners to meet. I
suggest that staff contact commissioners in mid-December to determine a time to call the very
brief (< 5-minute) meeting.
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
ECONOMIC DEVELOPMENT AUTHORITY MEETING Immediately Following Regular
MONDAY, OCTOBER 27, 2003 Council Meeting
MINUTES
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Love called the meeting to order at 8:27 P.M.
A.
Roll Call
Present:
President Love; Boardmembers Garfunkel, Lizee, Turgeon, and Zerby; Executive
Director Dawson; Assistant Executive Director Nielsen; and Assistant Treasurer Burton;
Counsel Keane
Absent:
None
B.
Review Agenda
Without objection from the Board, President Love proceeded with the Agenda for the evening.
2. APPROVAL OF MINUTES
A. EDA Minutes of September 22, 2003
Lizee moved, Zerby seconded, Approving the EDA Meeting Minutes of September 22, 2003, as
presented. Motion passed 5/0.
3. CONSENT
Garfunkel moved, Turgeon seconded, Approving the Motions Contained on the Consent Agenda:
A. Approve Payment of Claims
B. Disclosure Agreement
Motion passed 5/0.
4. NEW BUSINESS
A. A ward of Bids and Assignment of Contracts for South Lake Minnetonka Public
Safety Facility - East Side
Zerby moved, Turgeon seconded, Adopting RESOLUTION NO. 03-004. "A Resolution Awarding
and Authorizing Assignment of Contracts for Bid Division Nos. 1 through 18, Bid Package No. 1
for the South Lake Minnetonka Public Safety Facilities Project EFD East Station."
#dA
EDA MEETING MINUTES
October 27, 2003
Page 2 of 2
Chair Love noted the EFD Board had recommended approval of the bids and an overall construction
budget for the East Side facility. He was the sole dissenting opinion on this issue with the EFD
Governing Board, as he wanted additional information regarding additional costs for the project prior to
the EFD taking action on the overall budget for the East Side Station.
Motion passed 5/0.
5. OTHER BUSINESS
There was no other business presented this evening.
6. ADJOURN
Turgeon moved, Zerby seconded, Adjourning the EDA Meeting of October 27, 2003, at 8:32 P.M.
Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, President
Attest:
Craig W. Dawson, Executive Director
Shorewood Economic Development Authority
Check Approval List for 11/24/03 Meeting
Check # Vendor Name Description Check Date Invoice #
1092
1093
1093
1093
1094
1094
1095
1096
1096
1097
1097
1098
1098
1098
1098
1098
1099
1099
1099
1099
KENNEDY & GRAVEN E. FIRE - REV BONDS 9/0
TOTAL FOR KENNEDY & GRAVEN
KRAUS-ANDERSON CON W.FIRE- PV# 13 11/25/2003 4904-13
KRAUS-ANDERSON CON POLICE - PV #13 11/25/2003 4904-13A
KRAUS-ANDERSON CON E. FIRE - PV #1 11/25/2003 4926-01
TOTAL FOR KRAUS-ANDERSON CONSTR CO
MINNETONKAPLUMBIN W.FIRE-PV#13 11/25/20034904-13
MINNETONKA PLUMBIN POLICE -PV #13 11/25/2003 4904-13A
TOTAL FOR MINNETONKA PLUMBING
SO LK MTKA POLICE DE POLICE -INSTALL PHON
TOTAL FOR SO LK MTKA POllCE DEPT
STRUCTURAL DESIGN A W.FIRE - OCT SVCS 11/25/2003 14412
STRUCTURAL DESIGN A POLICE - OCT SVCS 11/25/2003 14412-A
TOTAL FOR STRUCTURAL DESIGN ASSOC INC
E. FIRE - SEPT SVCS 11/25/2003 8353
E FIRE - OCT SVCS 11/25/2003 8463
TOTAL FOR TSP ONE, INC.
WSB AND ASSOCIATES E.FIRE - AUG 2002 SVCS
WSB AND ASSOCIATES E FIRE - SEPT 2002 SVCS
WSB AND ASSOCIATES E FIRE - DEC 2002 SVCS
WSB AND ASSOCIATES E FIRE - APR SVCS
WSB AND ASSOCIATES E FIRE - SEPT SVCS
TOTAL FOR WSB AND ASSOCIATES
POLlCE- OCT ELECTRIC
W.FIRE - OCT ELECTRIC
POLICE - OCT ELECTRIC
W.FIRE - OCT ELECTRIC
TOTAL FOR XCEL ENERGY
TSP ONE, INC.
TSP ONE, INC.
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
TOTAL CHECKS
11/25/2003
11/25/2003
11/25/2003 01418-017
11/25/2003 01418-017
11/25/2003 01418-017
11/25/2003 01418-017
11/25/2003 01418-017
11/25/2003
11/25/2003
11/25/2003
11/25/2003
14n-818-
14n-818-
1784-851-
1784-851-
Amount
$70.00
$70.00
$418,927.32
$506,543.68
$14,833.00
$940,304.00
$72.116.68
$87,199.32
$159,316.00
$4,594.78
$4,594.78
$168.21
$168.21
$336.42
$3,317.67
$13,722.22
$17,039.89
$3,390.00
$1,171.50
$600.50
$795.00
$100.00
$6,057.00
$250.45
$240.63
$548.79
$527.28
$1,567.15
$1,129,285.24
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