102703 EDA AgP
..
A.
CITY OF SHOREWOOD
ECONOMIC DEVELOPMENT AUTBOIUTY MEETING
MONDAY, OCTOBER 27,2003
AGENDA
1. CONVENE ECONOMIC DEVELOPMENT Al.1TBORITY MEE1'IN.G
A. Roll Call
B. Review Agenda
2. APPROVAL OF M.INU'I'ES
A. EDA Minutes of September 22, 2003 (Att.- Minutes)
3. CONSENT .
A. . Approve Payment of Claims (Att. - Payt1')el'lt of Claims)
B. Disclosure Agre:em.eDt (Alt..... Assistant Treasurer's ~
4. NEW BUSINESS
S. OTHER BUSINESS
6. ADJOURN
CITY OF SHOREWOOD
ECONOMIC DEVELOPMENT AUTHORITY MEETING
MONDAY, SEPTEMBER 22, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
Immediately Following Regular
Council Meeting
MINUTES
1.
CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
nRAfT
President Love called the meeting to order at 8:33 P.M.
A.
Roll Call
Present:
President Love; Commissioners Lizee, Turgeon and Zerby; Assistant Treasurer Burton
Absent:
Commissioner Garfunkel; Executive Director Dawson; and Assistant Executive Director
Nielsen
B.
Review Agenda
Without objection from the Board, President Love proceeded with the Agenda for the evening.
2. APPROVAL OF MINUTES
A. EDA Minutes of August 25, 2003
Lizee moved, Turgeon seconded, Approving the EDA Meeting Minutes of August 25, 2003, as
presented. Motion passed 4/0.
3. NEW BUSINESS
A. Approve Payment of Claims
Turgeon moved, Zerby seconded, Approving the Payment of Claims as presented. Motion passed
4/0.
4. ADJOURN
Lizee moved, Zerby seconded, Adjourning the September 22, 2003, EDA Meeting at 8:34 P.M.
Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, President
ATTEST:
Craig W. Dawson, Executive Director
:d~A-
Shorewood Economic Development Authority
Check Approval List for 10/27/03 Meeting
Check # Vendor Name Description Check Date Invoice #
1084
1085
1085
1086
1086
1086
1087
1087
1088
1089
1089
1089
1089
1090
1090
1091
1091
1091
1091
DEEPHAVEN, CITY OF E.FIRE - WELL DESIGN E
TOTAL FOR DEEPHA VEN, CITY OF
KRAUS-ANDERSON CON W.FIRE - PV#12 10/28/2003 4904-12
KRAUS-ANDERSON CON POLICE - PV#12 10/28/2003 4904-12A
TOTAL FOR KRAUS-ANDERSON CONSTR CO
LARKIN, HOFFMAN, DAL E.FIRE - SEPT LEGAL SV 10/28/2003 443838
LARKIN, HOFFMAN, DAL W.FIRE - SEPT LEGAL SV 10/28/2003 443838A
LARKIN, HOFFMAN, DAL POLICE - SEPT LEGAL SV 10/28/2003 443838B
TOTAL FOR LARKIN, HOFFMAN, DALY...
MINNETONKA PLUMBIN W.FIRE - PV #12 10/28/2003 4904
MINNETONKA PLUMBIN POLICE - PV#12 10/28/2003 4904-A
TOTAL FOR MINNETONKA PLUMBING
MUNICIPAL EMERGENC W.FIRE-EOUIPMENT 10/28/2003 170891
TOTAL FOR MUNICIPAL EMERGENCY SVCS
TONKA BAY-CITY OF W.FIRE-3RD OTR WATER 10/28/2003
TONKA BAY-CITY OF POLICE - 3RD OTR WATE 10/28/2003
TONKA BAY-CITY OF W.FIRE-SPRINKLER SYS 10/28/2003 100703
TONKA BAY-CITY OF POLICE - SPRINKLER SY 10/28/2003 100703A
TOTAL FOR TONKA BA Y-CITY OF
WEATHER PROOF SYST W.FIRE - PV#12 10/28/2003 4904
WEATHER PROOF SYST POLICE - PV#12 10/28/2003 4904A
TOTAL FOR WEATHER PROOF SYSTEMS
POLICE - TEMP ELECT-S 10/28/2003
W.FIRE - TEMP ELECT-S 10/28/2003
W.FIRE - SEPT ELECTRIC 10/28/2003
POLICE-SEPT ELECTRIC 10/28/2003
TOTAL FOR XCEL ENERGY
10/28/2003
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
TOTAL CHECKS
1477-818-
1477-818-
1784-851-
1784-851-
Amount
$3,428.52
$3,428.52
$464,280.09
$468,811.91
$933,092.00
$387.50
$31.25
$31.25
$450.00
$117,418.06
$118,561.94
$235,980.00
$12,144.49
$12,144.49
$45.33
$47.19
$57.59
$59.94
$210.05
$1,914.85
$1,933.15
$3,848.00
$321.38
$308.78
$804.34
$837.18
$2,271.68
$1,191,424.74
=11= 3 R
SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
5755 Country Club Road
Shorewood, Minnesota 55331 ~8926
952.474.3236 FAX: 952.474.0128
MEMORANDUM
DATE:
October 22, 2003
CC:
EDA Board of Commissioners
Scott Zerby, Treasurer J J' /J,.1..
Bonnie Burton, Assistant Treasurer ,oT.-J
Craig Dawson, Executive Director and secretaryo)
Dissemination Agent Agreement for
Continuing Disclosure Reporting
TO:
FROM:
RE:
Since 1995, all new bond issues of a governmental entity of $1,000,000 or more are subject to an
annual reporting rule of the Securities and Exchange Commission. This rule requires that an Annual
Report be prepared and filed by the issuer, or its designated agent, with a National Repository. The
purpose is to have information available about the issuer on file at centralized locations available for
review by investors. Typically, the designated agent filing the reports is the financial advisory firm
that issued the bonds, which in the case of the EDA, is Northland Securities, Inc.
Attached for your review and approval is a 'Dissemination Agent Agreement' authorizing Northland
Securities, Inc. to act as the EDA's designated agent. Upon approval, they will gather information,
prepare, and file the Annual Report on behalf of the EDA.
Recommended action:
Staff recommends a motion approving the Dissemination Agent Agreement with Northland
Securities, Inc. and authorizing the EDA President and Executive Director to execute the agreement.
4fJB
DISSEMINATION AGENT AGREEMENT
THIS DISSEMINA nON AGENT AGREEMENT (the "Dissemination Agreement"),
dated as of the 1st day of November, 2003, by and between the City of Shorewood, Minnesota,
5755 Country Club Road, Shorewood, MN 55331 (the "Issuer") and Northland Securities, Inc.,
45 - South 7th Street, Suite 2500, Minneapolis, MN 55402 ("the Dissemination Agent") in
connection with bond issues of the Issuer (the "Bond Issues") identified in Exhibit A which is
attached to and by reference made a part of this Dissemination Agreement:
The Issuer and the Dissemination Agent covenant and agree as follows with respect to the
Bond Issues:
SECTION 1. Definitions. the following capitalized terms shall have the following
meanings:
"Annual Report" shall mean the document or documents filed by the Dissemination
Agent with a National Repository or State repository pursuant to this Dissemination Agreement.
"Annual Report Data" shall mean the Issuer's audited fmancial statements, such other
financial information and operating data for each Bond Issue as may be requested by the
Dissemination Agent to compile the Annual Report, and information collected by the
Dissemination Agent (such as data from the county auditor).
"Continuing Disclosure Agreement" shall mean that certain agreement or undertaking
executed by the Issuer at the time of issuance of the bond issues listed in Exhibit A.
"Disclosure Representative" shall mean the Administrator of the Issuer or his or her
designee, or such other officer or employee as the Issuer shall designate in writing to the
Dissemination Agent from time to time.
"Listed Events" shall mean any of the material events listed in Section 5(a) of this
Dissemination Agreement.
"National Repository" shall mean any Nationally Recognized Municipal Securities
Information Repository for purposes of the Rule. Attached to and by reference made a part of
this Dissemination Agreement is Exhibit B, a current list of National Repositories.
Notwithstanding anything to the contrary contained herein, Exhibit B may be amended from time
to time by the Dissemination Agent, following the designation of additional National
Repositories or loss of such status by an existing National Repository, by delivering a notice of
amendment and an amended Exhibit B to the Issuer.
Shorewood.doc
Page 1
9/25/2003
"Rule" shall mean Rule 15c2-12(b)(5) adopted by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as the same may be amended from time
to time.
"SEC" shall mean the Securities and Exchange Commission or any successor to its
functions governing state and municipal securities disclosure.
"State" shall mean the State of Minnesota.
"State Repository" shall mean any public or private repository or entity designated by the
State as a state repository for the purpose of the Rule. As of the date of this Agreement, there is
no State Repository.
"Tax-Exempt" shall mean that interest on the Bonds is excluded from gross income for
federal income tax purposes, whether or not such interest is includable as an item of tax
preference or otherwise includable directly or indirectly for purposes of calculating any other tax
liability, including any alternative minimum tax or environmental tax.
SECTION 2. Purpose of the Dissemination Agreement. This Dissemination Agreement
is being entered into by the Issuer and the Dissemination Agent in order to assist the Issuer in
complying with the Rule.
SECTION 3. Provision of Annual Reports.
(a) On or before November 1, 2003 and by August 1 of each year thereafter, the
Issuer shall provide the Annual Report Data to the Dissemination Agent. The Dissemination
Agent shall compile and provide to each Repository by December 31 st; of each year commencing
December 31, 2003, the Annual Report for each Bond Issue in a format consistent with the Rule.
(b) If by August 1 of each year, the Dissemination Agent has not received a copy
of the Annual Report, the Dissemination Agent shall contact the Issuer to determine if the Issuer
is in compliance with subsection (a).
(c) The Dissemination Agent shall:
(i) determine each year prior to December 31 st, the name and address of
each National Repository and each State Repository, if any; and
(ii) file a report with the Issuer and the Trustee (if applicable) certifying
that the Annual Report has been provided pursuant to this Dissemination Agreement,
stating the date it was provided and listing all the Repositories to which it was provided.
Shorewood.doc
Page 2
9/25/2003
SECTION 4. Content of Annual Reports. The Annual Report prepared by the
Dissemination Agent for each Bond Issue shall contain or incorporate by reference the financial
information and operating data specified in the applicable Continuing Disclosure Agreement or
continuing disclosure provisions of any applicable Resolution, Indenture, Loan Agreement or
Lease Agreement, relating to bond issues listed in Exhibit A.
SECTION 5. Reporting of Significant Events.
(a) This Section 5 shall govern the giving of notices of the occurrence of any of
the events listed below or in the Issuer's Continuing Disclosure Agreement or in the applicable
Resolution, Indenture, Loan Agreement or Lease Agreement:
(1) Principal and interest payment delinquencies;
(2) Non-payment related defaults;
(3) Unscheduled draws on debt servIce reserves reflecting financial
difficulties;
(4) Unscheduled draws on credit enhancements reflecting financial
difficulties;
(5) Substitution of credit or liquidity providers, or their failure to perform;
(6) Adverse tax opinions or events affecting the tax-exempt status of the
security;
(7) Modifications to rights of security holders;
(8) Bond calls;
(9) Defeasances;
(10) Release, substitution, or sale of property securing repayment of the
securities; and
(11) Rating changes.
(b) The Dissemination Agent shall, within one (1) Business Day of obtaining
actual knowledge of the occurrence of any of the Listed Events, contact the Disclosure
Representative, inform such person of the event, and request that the Issuer promptly notify the
Dissemination Agent in writing whether or not to report the event pursuant to subsection (t).
(c) Whenever the Issuer obtains knowledge of the occurrence of a Listed Event,
the Issuer shall as soon as possible determine if such event would constitute material information
for Holders of Bonds.
Shorewood.doc
Page 3
9/25/2003
(d) If the Issuer has determined that knowledge of the occurrence of a Listed
Event would be material, the Issuer shall promptly notify the Dissemination Agent in writing.
Such notice shall instruct the Dissemination Agent to report the occurrence pursuant to
subsection (t).
(e) If in response to a request under subsection (b), the Issuer determines that the
Listed event would not be material, the Issuer shall so notify the Dissemination Agent in writing
and instruct the Dissemination Agent not to report the occurrence pursuant to subsection (t).
(t) If the Dissemination Agent has been instructed by the Issuer to report the
occurrence of a Listed Event, the Dissemination Agent shall file a notice of such occurrence with
the Municipal Securities Rulemaking Board and each National Repository and State Repository.
SECTION 6. Dissemination Agent. The Issuer has engaged the Dissemination Agent to
assist it in carrying out its obligations under this Dissemination Agreement and may discharge
any such Dissemination Agent, with or without appointing a successor or Dissemination Agent.
The Dissemination Agent may terminate its duties hereunder upon fifteen (15) days written
notice to the Issuer. For its services hereunder, the Dissemination Agent shall be paid an annual
fee of $2,000 plus $250 per Bond Issue for each Bond Issue in excess of an original par value of
$1,000,000 as listed in Exhibit A that is required by the Rule to file an Annual Report. In
addition, the Issuer shall reimburse the Dissemination Agent for out of pocket expenses incurred
in preparing the Annual Report. Such expenses shall not exceed an annual amount of $300.00
unless approved in advance by the Issuer.
SECTION 7. Amendment. Waiver. Notwithstanding any other proVISIon of this
Dissemination Agreement, the Issuer and the Dissemination Agent may amend this
Dissemination Agreement, and any provision of this Dissemination Agreement may be waived,
in writing, as agreed to by the parties thereto.
SECTION 8. Additional Information. Nothing in this Dissemination Agreement shall be
deemed to prevent the Issuer from disseminating any other information, using the means of
dissemination set forth in this Dissemination Agreement or any other means of communication.
SECTION 9. Duties. Immunities and Liabilities of Trustee and Dissemination
Agent. The Dissemination Agent shall have only such duties as are specifically set forth in this
Dissemination Agreement, and the Issuer agrees to indemnify and save the Dissemination Agent,
its officers, directors, employees and agents, harmless against any loss, expense and liabilities
which it may incur arising out of or in the exercise or performance of its powers and duties
hereunder, including the costs and expenses (including attorneys' fees) of defending against any
claim of liability, but excluding liabilities due to the Dissemination Agent's gross negligence or
willful misconduct.
Shorewood.doc
Page 4
9/25/2003
SECTION 10. Beneficiaries. This Dissemination Agreement shall inure solely to the
benefit of the Issuer and the Dissemination Agent, and shall create no rights in any other person
or entity.
SECTION 11. Counterparts, This Dissemination Agreement may be executed in several
counterparts, each of which shall be an original and all of which shall constitute but one and the
same instrument.
IN WITNESS WHEREOF, the CITY OF SHOREWOOD and NORTHLAND
SECURITIES, INC. have caused this Dissemination Agreement to be executed in their respective
names, all as of the date first written above.
CITY OF SHOREWOOD, MINNESOTA
NORTHLAND SECURITIES, INC.
By
Its Mayor
By
Its Sr. Vice President
And
Its City Administrator/Clerk
Shorewood.doc
Page 5
9/2512003
EXHIBIT A
BOND ISSUES SUBJECT TO CONTINUING DISCLOSURE
City of SHOREWOOD and Shorewood EDA
FIRST FINAL LAST
ISSUE DATED REPORT MATURE REPORT
PAR ISSUE DATE DUE DATE DUE
$3,865,000 Public Safety Fire Facility Lease 9-1-02 12-31-03 8-1-23 12-31-24
Revenue Bonds, Series 2002A
4,025,000 Public Safety Police Facility Lease 9-1-02 12-31-03 8-1-23 12-31-24
Revenue Bonds, Series 2002B
2,060,000 Public Safety Fire Facility Lease 9-1-02 12-31-03 3-1-11 12-31-12
Revenue Bonds, Series 2002C (City
of Deep haven, Mn)
1,195,000 Public Safety Fire Facility Lease 4-15-03 12-31-04 2-1-23 12-31-24
Revenue Bonds, Series 2003A
1,220,000 Public Safety Police Facility Lease 4-15-03 12-31-04 2-1-23 12-31-24
Revenue Bonds, Series 2003B
Shorewood.doc
Page 6
9/25/2003
Shorewood.doc
EXHIBIT B
LIST OF NATIONAL REPOSITORIES
Bloomberg Municipal Repository
P.O. Box 840
Princeton, NJ 08542-0840
Phone: 609-279-3200
Fax 609-279-5962
Interactive Data
Attn: Repository
100 Williams Street
New York, NY 10038
(212) 771-6899
FAX: (212) 771-7390
E-Mail: NRMSIR@interactive.com
Website: http://www.InteractiveData.com
Standard & Poor's J.1. Kenny Repository
55 Water Street, 45th floor
New York, NY 10041
Phone: 212-438-4506
DPC Data, Inc.
One Executive Drive
Fort Lee, NJ 07024
Phone 201-346-0701
Fax 201-947-0107
Page 7
9/25/2003
SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
5755 Country Club Road
Shorewood, Minnesota 55331-8926
952.474.3236 FAX: 952.474.0128
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
EDA Commissioners
Craig W. Dawson, Executive Director
October 23, 2003
Award and Assignment of Contracts for East Fire Station
On September 30,2003, bids were opened for construction of the East Fire Station for the Excelsior
Fire District. Overall, the bids were very favorable; thus, the project will be well within budget. The
bid tabulation is included with the memorandum from Kraus-Anderson Construction Company
(attached). In three of the 18 bid divisions, the recommendation of award is for the second-lowest bid
as the low bids were incomplete. Bids are valid for 45 days.
The general construction and equipping budget for the East Station was set at $1,600,000; through
further refinement, the estimate of cost at the bid opening totaled $1,568,000. The total of
construction bids, estimated construction management costs, and the well (to be constructed by
Deephaven), turned out to be $1,455,000 after the bid opening. This figure may be subject to change,
but still within the budget:
. The construction management costs include an additional $60,000 over the original budget
assignment. It was expected that the West and East facilities would be constructed
concurrently, with the general contractor/construction management services being concluded
in December 2003. The East Station has been delayed, and it will not be possible to complete
the project this year. The contract between the EDA and Kraus-Anderson Construction
Company engages Kraus-Anderson to complete the work on the two facilities, for a fee of two
percent of "the cost of the work" and with compensation for general conditions as they are
incurred. At least two months of additional general conditions appears likely.
Planning and budget management for the West Station have been based on an assignment of
costs with the original schedule. The costs due to the delay may be assigned to the East
Station. This matter does not need to be resolved prior to the award and assignment of
construction contracts.
. A well is needed to serve the site. Several months ago, the EFD Board agreed in principle to
a proposal by the City of Deephaven regarding the well. Deephaven would construct a new
well and be reimbursed by the EFD for its costs. The well, which would also serve the
Deephaven municipal campus, would be operated and maintained by the City, and water
provided to the EFD at no charge, for the balance of the 99-year lease for the EFD site.
Deephaven had scheduled a bid opening on the well for a day or two after the opening of
construction bids. One bid was received: $166,000, compared to a budget estimate of
$110,000 (which is included in the $1,455,000 figure). Deephaven believes that, through
discussions with the bidder to change the extent ofthe work, the price can be reduced
substantially.
tt'tA
Award/Assignment of Bids, EFD East Station
October 27,2003, EDA Meeting
Page 2
If the well bid were awarded, the total construction costs would increase to $1,510,000. This figure is
$100,000 below initial budget estimates, and there is also a $75,000 contingency within the
$2,060,000 total project cost (for which all bonds have been issued).
These two matters-assignment of construction management costs and the well-are not germane to
the award and assignment of construction contracts. The well needs to be in place before occupancy.
The assignment of costs for construction management is a matter for the SLMPD and EFD Boards,
and/or the EDA Board. Neither matter affects the contractors who will be engaged for the various
bid divisions, and whose work will result in an otherwise completely-constructed, ready-to-occupy
facility.
It is important to begin construction as quickly as possible, in order to take advantage of the
remaining non-winter construction conditions, and to minimize the additional time that the services
of Kraus-Anderson will need to be engaged.
Other Contingencies:
1) The EFD Board has stated that it wants to build a facility that the City of Deephaven is
satisfied that its architectural appearance and site plan is compatible with the Deephaven
municipal campus. The Deephaven City Council gave preliminary approval after a
presentation by the EFD Chief in May. It gave its final concurrence on October 20.
2) The EDA general counsel advises that the building permit should be issued and in hand prior
to notification of the official award and assignment of contracts. It is expected that the City of
Deephaven will have issued the permit by the October 26 EDA meeting, or shortly thereafter.
EFD Board Action: The Board of the Excelsior Fire District met on October 8 and October 21,
2003. It recommended the award and assignment of contracts for the 18 bid divisions totaling
$1,118,725, and an overall construction and equipping budget of$I,373,526. The latter part of this
motion has the effect of assigning $76,700 in additional (and unbudgeted) general construction costs
to the EFD West/SLMPD Station project.
The EDA Board need act only on the first part of the recommendation-to award and assign the
contracts to Kraus-Anderson Construction Company.
EDA ACTION:
Staff recommends that the EDA adopt the proposed resolution to award and assign
construction contracts for the construction of the EFD East Station per the recommendation of
Kraus-Anderson Construction Company, effective upon the issuance of the building permit for
the East Station.
SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
Hennepin County, Minnesota
RESOLUTION NO. 03 -
A RESOLUTION AWARDING AND AUTHORIZING ASSIGNMENT OF CONTRACTS
FOR BID DIVISIONS NOS. 1 THROUGH 18, BID PACKAGE NO.1
FOR THE SOUTH LAKE MINNETONKA PUBLIC SAFETY FACILITIES PROJECT
EFD EAST STATION
WHEREAS, the Shorewood Economic Development Authority (EDA), with agreement and by
several contracts with the cities of Deep haven, Excelsior, Greenwood, Shorewood, and Tonka
Bay, and with the Excelsior Fire District, has undertaken construction of the EFD East Station
at 20225 Cottagewood Road, Deephaven; and
WHEREAS, with the concurrence of these parties, the Shorewood EDA has engaged the services of
Kraus-Anderson Construction Company for the construction of this facility; and
WHEREAS, the EDA placed an advertisement for bids in accordance with State law for work in the
eighteen bid divisions within Bid Package No.1, and opened these bids on September 30,
2003; and
WHEREAS, these bids have been reviewed for accuracy and completeness by Kraus-Anderson
Construction Company, and it has recommended award of contracts for Bid Division Nos. 1
through 18 in Bid Package No.1; and
WHEREAS, the governing board of the EFD considered this recommendation at meetings it held on
October 8 and 21,2003, and subsequently made a contingent recommendation that these
contracts be awarded,
NOW, BE IT RESOL YED, by the Board of the Shorewood Economic Development Authority, that
1) The contracts for Bid Divisions No. 1- 18 in Bid Package No.1, be awarded to the
firms listed in Exhibit A, per their respective bids opened September 30, 2003, upon
the issuance of a building permit for the EFD East Station.
2) The EDA hereby authorizes assignment of these Contracts to Kraus-Anderson
Construction Company.
Adopted October 27,2003
Attest:
Woody Love, President
Craig W. Dawson, Executive Director
SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
Hennepin County, Minnesota
EXHIBIT A
to
RESOLUTION NO. 03 -
Contracts To Be Awarded for the East Station for the Excelsior Fire District
Bid Division Type of Work
BD 1
BD 2
BD 3
BD 4
BD 5
BD 6
BD 7
BD 8
BD 9
BD 10
BD 11
BD 12
BD13
BD 14
BD 15
BD 16
BD 17
BD 18
Com{>any
Earthwork Doboszenski & Sons, Inc. $
Asphalt paving DMJ Corporation $
Cast-in-place concrete Northland Concrete & Masonry, Inc. $
Structural steel Berggren Steel Fabricating, Inc. $
Carpentry installation Kellington Construction, Inc. $
Roofing E.R. Berwald Roofing Co., Inc. $
Preformed metal panels Ebert, Inc. $
Doors, Frames, and Hardware Bredemus Hardware Co. $
Curtainwall, windows & glazing Brin Northwestern Glass Co. $
Overhead coiling counter doors Twin City Garage Door Co. $
Crywall Systems Custom Drywall, Inc. $
Tile Twin City Tile and Marble Co. $
Acoustical ceilings Twin City Acoustics, Inc. $
Carpet and resilient flooring ReSource Minnesota $
Painting Fransen Decorating, Inc. $
Miscellaneous specialties Bartley Sales, Inc. $
Mechanical McGuire Mechanical Services, Inc. $
Electrical Wright Electric, Inc. $
Bid Amount
276,950
48,018
160,600
16,527
127,585
23,383
78,600
12,600
6,832
7,160
52,400
14,140
3,470
6,790
12,227
10,610
190,330
70,500
r:M KRAUS-ANDERSON~CONSTRUCTION COMPANY
JMlJ CONTRACTORS & CONSTRUCTION MANAGERS
October 6,2003
Mr. Craig Dawson
Shorewood Economic Development Agency
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Mr. Mark DuCharme
Excelsior Fire District
339 Third Street
Excelsior, MN 55331
Re: Excelsior Fire District - East Station
Recommended Subcontractors
Dear Gentlemen:
We have reviewed the bid proposals received Tuesday, September 30, 2003 for the above-
referenced project and recommend to Shorewood Economic Development Agency that
subcontracts be awarded to the following bidders:
Bid Division
1 - Excavation
2 - Asphalt Paving
3 - Cast-in-place Concrete
4 - Structural Steel
5 - Carpentry Installation
6 - Roofing
7 - Preformed Metal Panels
8 - Doors, Frames, and Hardware
9 - Curtain wall, Windows, and Glazing
10 - Overhead Doors
11 - Drywall Systems
12 - Tile
13 - Acoustical Ceilings
14 - Carpet and Resilient Flooring
15 - Painting
16 - Miscellaneous Specialties
17 - Mechanical
18 - Electrical
Page 1 of2
Bidder
Doboszenski & Sons, Inc.
DMJ Corporation
Northland Concrete and Masonry, Inc.
Berggren Steel Fabricating, Inc.
Kellington Construction, Inc.
E. R. Berwald Roofing Co., Inc.
Ebert, Inc. (2nd place bidder)
Bredemus Hardware Co. (2nd place bidder)
Brin Northwestern Glass Co.
Twin City Garage Door Co.
Custom Drywall, Inc. (2nd place bidder)
Twin City Tile and Marble Co.
Twin Cities Acoustics, Inc.
ReSource Minnesota
Fransen Decorating, Inc.
Bartley Sales, Inc.
McGuire Mechanical Services, Inc.
Wright Electric, Inc.
Minneapolis Division
525 South 8th Street, Minneapolis, MN 55404
Phone: (612) 332-7281 FAX: (612) 332-8739
Equal Opportunity Employer
Price
$276,950.00
$48,018.00
$160,600.00
$16,527.00
$127,585.00
$23,383.00
$78,600.00
$12,600.00
$6,832.00
$7,160.00
$52,400.00
$14,140.00
$3,470.00
$6,790.00
$12,227.00
$10,610.00
$190,330.00
$70,500.00
'.
Each of the above firms has been contacted and they have agreed to enter into an assigned
contract with Kraus-Anderson Construction Company for the listed contract amounts.
Enclosed is one (1) copy of the certified bid tabulations, overall project estimate, and a list of
alternates. We will forward the Oliginal bid proposals and envelopes after official contract
awards. At that time, Kraus-Anderson Construction Company will return the bid bonds directly
to the bidders.
Very trul y yours,
KRAUS-ANDERSON@ CONSTRUCTION COMPANY
J~:::~
Project Manager
JTB :rs
Enclosures
cc: Tom Schuelke, TSP One, Inc.
Page20f2
Kraus-Anderson@ Construction Company
Date: September 30, 2003
Excelsior Fire District
East Site Bid Pack #1
Bid Alternate Alternate
Bid Division Contractor Form Bond Addendum Total Bid Amount witb Tax & Bond #1 #2 Alternate #3 Comments
1 - Excavation Doboszenski & Sons ves ves 1-3 $276,950.00 $1,600.00
2 - Asohalt Paving DMJ Coro ves yes 3 $48,018.00
Northland Paving ves ves 1-3 $49,000.00
Bituminous Roadwavs ves ves 1-3 $51,700.00
3 - Cast - in - Dlace concrete Northland Concrete and Masonrv of Burnsville ves ves 1-3 $160,600.00 $6,945.00
Spraungel Construction of Medina ves ves 1-3 $164,600.00 $4,400.00
Kelleher of Burnsville yes ves 1-3 $166,800.00 $5,600.00
Axel Ohman ves ves 1-3 $168,000.00 $5,100.00
Kellinaton of Corcoran ves ves 1-3 $174,536.00 $4,600.00
Thor Construction of Mots -ves yes --- $194,729.00 $5,703.00
Del's Construction Comoanv, Inc. -ves ves 1-3 $195,300.00 $5,300.00
Magnev construction of chanhassen -ves ves 3 $227,900.00 $5,800.00
4 - Structural Steel Berggren Steel ves ves 1-3 $16,527.00
5 - Caroentrv Installation Kellington Construction of Corcoran ves yes t-3 $127,585.00 ($11,000.00)
Lund Martin ves yes 1-3 $133,000.00 1$6,000.00)
Prestige Builders of Minnesota ves ves 3 $140,000.00 $0.00
Gladstone Construction of Maolewood ves ves 1-3 $144,158.00 1$3,000.00)
Ebert Construction of Corcoran ves ves 1-3 $159,400.00 ($4,400.00)
Northside Construction of Hugo ves ves 1-3 $179,800.00 ($7,500.00)
Century Construction of S St Paul ves ves 1-3 $186,900.00 1$8,000.00)
Merimac Construction of East Bethel ves ves 1-3 $202,718.00 ($1,575.00)
6 - Roofing Berwald Roofing of North St Paul ves ves -- $23,383.00
Weatherproof Svstems Inc no ves 1-3 $23,710.00
7 - Preformed Metal Panels Midwest Commercial Exteriors - oartial yes check 1-3 $47,943.00 Forfeited bid
Ebert Construction of Corcoran ves ves 1-3 $78,600.00
Innovative Building Concepts ves ves 1-3 $90,570.00
8 - Doors, Frames, and Hardware Glewwe Doors ves ves 1-3 $8,100.00 Forfeited bid
Bredemus Hardware ves ves 1-3 $12,600.00
Kendell Doors and Hardware of Mankato ves ves 1-3 $13,400.00
Contract Hardware of Lino Lakes ves ves 1-3 $16,183.00
9 - Curtainwall, Windows, Glazing Brin Northwestern Glass of Minneapolis ves ves 1-3 $6,832.00
United Glass of Roseville -ves check 1-2 $8,787.00
Empirehouse Inc. ves ves 1-3 $13,772.00
10 - Overhead Doors Twin Citv Garage Door Co. no ves 1-3 $7,160.00
Garage Door Store no ves -- $10,500.00
.'
Bid AJtemate Alternate
Bid Division Contractor Form Bond Addendum Total Bid Amount with Tax & Bond #1 #2 Alternate #. Comments
11 - Drvwall Svstems M Reinert Drvwall of Waverlv ves yes -- $24,000.00 Forfeited bid
Custom Drvwall ves ves 1-3 $52,400.00
12 - Tile Twin Citv Tile and Marble Co ves ves 1.3 $14,140.00
Grazzini Brothers ves ves 1-3 $19,880.00
13 - Acoustical CeilingS Twin Cities Acoustics Inc yes ves 1-3 $3,470.00
14 - CarDet and Resilient Floorlna ReSource Minnesota Inc ves ves 1-3 $6,790.00
St Paul Lineoleum ves yes 1 &3 $6,982.00
15 - Palntlna Fransen Decoratina Inc ves yes 1-3 $12,227.00
Rich Prairie Painters ves ves 1-3 $15,084.00
Julius B Nelson & Son Inc ves yes 1-3 $15,855.00
Steinbrecher Paintina Inc ves ves 1-3 $18,500.00
16 - Misc. SPecialties Bartlev Sales Inc ves ves 1-3 $10,610.00
Construction Suoolv Co of Fargo ves ves 1-2 $11,295.00
Soecialtv Sales Service Inc ves ves 1-3 $11,486.00
Buildina Materials SUOiiiVlnc ves ves 1-3 $15,820.00
Nardini Fire Eauioment Inc ves NO 1-3 fire extinguishers onlv $1059.68
17 - Mechanical McGuire Mechanical ves ves 1-3 $190,330.00 ($7,000.00)
Doodv Mechanical ves yes 1-3 $199,750.00 $7,400.00)
Master Mechanical ves ves 1-3 $205,900.00 $6,000.00)
SBS Mechanicallnc yes yes 1-3 $208,900.00 ($6,000.00
Allied Mechanical Svstems of Hutchinson ves yes 1-3 $221,000.00 ($7,000.00
Newman Mechanical Ives yes 1-3 $224,500.00 ($5,800.00
18 - Electrical Wright Electric Inc ves ves 1-2 $70,500.00 $0.00
Ridgedale Electric Inc ves ves 1-3 $74,000.00 ($670.00
Phasor Electric Co . ves ves 1-3 $93,600.00 ($500.00)
Bloomington Electric ves ves 1-3 $97,600.00 $0.00
J Becker and Associates ves ves 1-3 $98,500.00 $0.00
Combined Bids Ebert Construction 5 &7 ves ves 1-3 $235,000.00 ($4,400.00)
Midwest Commercial Exterior 5/6/7 oartial?? ves check 1-3 $47,943.00
I certify that this bid tabulation is a correct representation of the bids received.
.'
Project:
Location:
Date:
Architect:
KRAUS-ANDERSON CONSTRUCTION COMPANY
Excelsior Fire District - East Site
Deephaven Minnesota
10/6/2003
TSP-1
Division Description Supplier Amount Job
General Conditions Budaet KIA $170,659.00
BD #1 Excavation Oobo $276,950.00 Yes
BO#2 Asohalt Pavina OMJ Coro $48,018.00 Yes
BO#3 Concrete & Masonry Northland $160,600.00 Yes
BO#4 Structural Steel Beraaren $16,527.00 Yes
BO#5 Caroentrv Installations Kellinoton $127,585.00 Yes
BO#6 Roofina Berwald $23,383.00 Yes
BD#7 Performed Metal Panels Ebert $78,600.00 Yes 2nd place bidder
BO#8 Doors Frames & Hardware Bredemus Hardware $12,600.00 Yes 2nd place bidder
BO#9 Curtainwall Windows & Glazino Brin Glass $6,832.00 Yes
BO #10 Overhead Doors T.C Garaae Door $7,160.00 Yes
BD #11 Drvwall Svstems Custom Orvwall $52,400.00 Yes 2nd olace bidder
BD #12 Tile TCTile $14,140.00 Yes
BO #13 Acoustical Ceilina TC Acoustics $3,470.00 Yes
BD #14 Camet & Resilient Floorina Re Source Minnesota $6,790.00 Yes
BD #15 Paintina Franzen $12,227.00 Yes
BD #16 Miscellaneous Specialties Bartlev Sales $10,610.00 Yes
BD #17 Mechanical McGuire $190,330.00 Yes
BD #18 Electrical Wriaht $70,500.00 Yes
Subtotal $1,289,381.00
Umbrella Liability Insurance KIA $4,000.00
...
Buildino Permit / SAC & WAC KIA $11,530.74
KIA Fee KIA $26,098.23
Total $1,331,009.97
Bid
Confirmed
Bid
Will Do
10/6/2003
Page 1 of 1
October 6, 2003
Excelsior Fire District - East Station
Alternates
Following is a breakdown of the pricing for the respective alternates for the above referenced
project:
Alternate No.1. Sidewalks
Omit the owner provided rock mulch and provide sidewalk around North Side, West Side
and South Comers of Fire Station
Add Amount: $8,801.00
Alternate No.2. Positive Radiant Heating.
Provide alternate positive pressure radiant heating system in lieu of specified negative
pressure radiant heating system.
Deduct Amount: ($7,000.00)
Alternate No.3. Attic Truss Design
Decrease Attic Bottom Chord Design Live Load from 125 lbs/SF to 50 Ibs/SF.
Deduct Amount: ($11,000.00)
Construction Cost ArchlEng/Relmb Contingency Q4% Land Interest earnings Bond ISlIuance EDA/Admln FFE Total
Estimates
Original 8,015,000 788,000 320,000 580,000 (84,000) 313,000 75,000 300,000 10,305,000
Revised 8,231,_ (Incl. $157,191 for owner's systems) 788,000 131,478 808,838 (44,077) 283,000 85,000 225,1$6 10,305,000
EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD
Original 3,952,000 4,063,000 385,140 400,880 156,800 183,200 290,000 290,000 (41,180) (42,840) 153,370 159,630 37,000 38,000 125,000 175,000 5,080,000 5,245,000
Revised 4,042,874 4,189,135 385,140 400,880 82,889 48,787 303,318 303,318 (20,337) (23,740) 138,870 144,330 41,850 43,350 88,158 138,_ 5,080,000 5,245,000
808,637
(1)
I~ Total 303,3~~\ 303,318
$ Left (0
IF.. 717,155
858,972
18,163
2,233
7,838
ions Budget 50,000
42,033
)
ing Budget 7,987
ed 717,009
88,991
I ArchlEngr Total 351,335 385,875
$Left 33,805 35185
277,763
5,237
Bond Issuance Total 101,879 105,888
$ Left 2,588 2,871
89,_
15,038
EDA/Admln Total 38,530 28,277
$ Left 5,120 9,723
Bid Pack 1 Bid Pack 2
1,707,733 8,524,078
87,432 2,532,287
IBid Package Total 853,887 853,887 3,188,807 3,335,289
Bid Pactaiie $ Left 43,718 43,718 1,223,881 1,308,408
BP1&2 8,231,_
1&2 2,619,698
ing 131,478
I~USed 74,111 114,413
$LeftConlino. 82,889 48.787
It Left FFE 88,198 138,_
I~roj. Total (44,077)
$Left Interest
10,305,000
5,812.110 717,009 188,524 808,837 (44,077) 277,783 89,_ 7,239,408
2,819,898 88,881 131,478 (1) 5,237 15,038 225,158 3,085,594
I~udget 4,042,874 4,189,13fl 385,140 400,880 82,689 48,787 303,318 303,318 (20,337) (23,740) 138,870 144,330 41,850 43,350 - 5,080,000 5,245,000
$Left 1,287,578 1,352,122 33,_ 35,185 82,_ 48,787 (0) (0) 2,588 2,871 2,593 12,443 88,1" 138,980 1,475,428 1.590,188
Construction ArchlEnorIReimb Corilnoenovdll4% Land 1- Issuance EDAlAdmln FFE Total
E
;!i
.S
1
~
~
Public Safoly Buildings Project - Budget Monitoring Worksheet
October 20, 2003, Draft
Shorowood Economic Development Authority
West Side Station
Total
Remaining Budget
TSP One,lnc., Tota
Fees Incurred
Remaining Fee
Mjorud Archneclure
Engineering SOIYlces
Total Paid
Professlonallnapect
Total Paid
Total Due (aka incurred
Prof. Insp. - Remain
ArchlEng CoalS Incurr
Remaining Budget
Total
Budget Remaining
Total
Remaining Budget
ConslnJcllon
Total
Remaining Budget
Total Construction Budget
Remaining Budget BP
COntingency Remain
FFE Incurred
Interest Earned
$ InculTed
Remaining Budget
EDA Budget Monitoring Worksheet
EFD East Slatlon Estimates
October 8, 2003, Draft Original
Revised
Total
Remaining Bud9et
TSP One, Inc., Total Fee
Fees Incurred
Remaining Fee
Mjorud Archneclure
Prof. m8pectlonslEngr. Budget
Total Paid
ArchlEnglneerlng Costs Incurred
Remaining Budget
TotaIlssuanC8 Costs
Remaining Budget
AdminlEDA Total
Remaining Budget
Contingency Used
FFE Incurred
Interest Earned
$ Incurred
Budget
Remaining Budget
EFD East Station
Construction Cost ArchlEng/Roimb Contingency Q4% Land Interest earnings Bond Issuance EDA/Admln FFE Total
1,800,000 135,000 80.000 135,000 8.000\ 88,000 20,000 50 000 2,080,000
1,800,000 135,000 79.197 132,804 (12,898) 55,895 20,000 50,000 2,080,000
132,804
2,396
108,000
78,263
29,717
2,233
27,000
3,100
83.944
51,058
55,895
10,105
1,572
18,428
(19,197)
(12,898)
Construction
4,959 83,&44 (19,197) 132,804 (12,896) 55,095 1,572 247,082
1,600,000 135,000 80,000 135,000 (8,000) 88,000 20,000 50,000 2,080,000
1,595,041 51,056 79,197 2,398 8,898 10,105 18,428 50,000 1,812,918
Conti~~"4% 10 contingency 10 contingency 10 contingency
Construction ArchlEnorIRelmb Land Interest Issuance EDA/Admin FFE Total