092203 EDA AgP
'.
'CITY 01' SBOUWOOD 57U COt1N1'ltY CLt1B ROAD
JCPNoMIC DDILOMm AVTllOIlITY MEi1lNG CQtJNCIL CllAMBBU'
, A Y, SEPI'ltMBU. 22, 2003 t~ l'oIowiBI Replar
. Cotmdl Mtetkta '
,AGENDA
""0 ,.,
CO~ ICONOMlC DEVELOPMENt AUTHOJUTY MEETING
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Zerby _
Turpon_
B. Review A,enda
2. APPROVAL OF MINUTES
A. BDA Minutes of August 25, 2003 (Att. - Minutes)
3. NEW BUSINESS
A. Approve Payment of Claims (Att. - Payment of Claims)
4. ADJOURN
.
~
.
"
"
.
CITY OF SHOREWOOD
ECONOMIC DEVELOPMENT AUTHORITY MEETING
MONDAY, AUGUST 25, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
Immediately Following Regular
Council Meeting
MINUTES
\)i~f1. .
1.
CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Love called the meeting to order at 10:09 P.M.
A.
Roll Call
Present:
President Love; Commissioners Garfunkel, Lizee, Turgeon, and Zerby; and Executive
Director Dawson; Assistant Executive Director Nielsen; Assistant Treasurer Burton; and
General Counsel Keane
Absent:
None
B.
Review Agenda
President Love reviewed the Agenda and without objection from the Board, moved forward with the
meeting.
2. APPROVAL OF MINUTES
A. EDA Minutes of July 28, 2003
Lizee moved, Zerby seconded, Approving the EDA Meeting Minutes of July 28, 2003, as presented.
Motion passed 5/0.
3. NEW BUSINESS
A. Approve Payment of Oaims
Garfunkel moved, Lizee seconded, Approving the Payment of Oaims as presented. Motion passed
5/0.
4. OTHER BUSINESS
A. Discussion of Deephaven Resolution
Executive Director Dawson reviewed actions of the City of Deephaven and the Excelsior Fire District
Governing Board. Mayor Love noted the proposed resolution had failed for a majority of votes at the
EFD Governing Board Meeting of August 18,2003.
*~ft
SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES
. August 25, 2003
Page 2 of2
5. ADJOURN
Lizee moved, Zerby seconded, Adjourning the August 25, 2003, Shorewood EDA Meeting at 10:12
P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, President
Craig W. Dawson, Executive Director
Shorewood Economic Development Authority
I Check Approval List for 9/22/03 Meeting
\It,
Check # Vendor Name Description Check Date Invoice # Amount
1074 CONSTRUCTION BULLE E.FIRE - CONSTR BID AD 9/23/2003 2410842 $300.30
TOTAL FOR CONSTRUCTION BULLETIN $300.30
1075 KRAUS-ANDERSON CON W.FIRE- PV#11 9/23/2003 4904-11 $252,586.00
1075 KRAUS-ANDERSON CON POLlCE-PV#11 9/23/2003 4904-11 A $255,451.00
TOTAL FOR KRAUS-ANDERSON CONSTR CO $508,037.00
1076 LARKIN, HOFFMAN, DAL W. FIRE - AUG 2003 LEGA 9/23/2003 441747 $331.25
1076 LARKIN, HOFFMAN, DAL POLICE - AUG 2003 LEGA 9/23/2003 441747A $331.25
TOTAL FOR LARKIN, HOFFMAN, DALY... $662.50
1077 MINNETONKA PLUMBIN W.FIRE - PV#11 9/23/2003 4904-11 $26,952.80
1077 MINNETONKA PLUMBIN POLICE.PV #11 9/23/2003 4904-11 A $27,258.20
TOTAL FOR MINNETONKA PLUMBING $54,211.00
1078 MN SUN PUBLICATIONS E. FIRE- BID AD 9/23/2003 630968 $207.35
TOTAL FOR MN SUN PUBLICATIONS $207.35
1079 STRUCTURAL DESIGN A W.FIRE - AUG PROF SVC 9/23/2003 14264 $35.00
1079 STRUCTURAL DESIGN A POLICE - AUG PROF SVC 9/23/2003 14264A $35.00
TOTAL FOR STRUCTURAL DESIGN ASSOC INC $70.00
1080 TSP ONE, INC. W.FIRE- AUG PROF SVC 9/23/2003 0008189 $3,386.71
1080 TSP ONE, INC. POLICE. AUG PROF SVC 9/23/2003 0008189A $3,524.94
1080 TSP ONE, INC. E.FIRE - AUG PROF SVCS 9/23/2003 0008189B $1,221.45
TOTAL FOR TSP ONE, INC. $8,133.10
1081 U.S. BANK E.FIRE - BONDS FISCAL F 9/23/2003 CTS00680 $1,000.00
1081 U.S. BANK POLICE - BOND FISCAL F 9/23/2003 CTS00680 $1,000.00
1081 U.S. BANK W.FIRE - BOND FISCAL F 9/23/2003 CTS00680 $1,000.00
1081 U.S. BANK POLICE - BONDS FISCAL 9/23/2003 CTS00680 $1,100.00
1081 U.S. BANK W.FIRE - BONDS FISCAL 9/23/2003 CTS00680 $1,100.00
TOTAL FOR U.S. BANK $5,200.00
1082 WEATHERPROOFSYST W.FIRE - PV#11 9/23/2003 4904-11 $32,965.20
1082 WEATHERPROOFSYST POLICE. PV#11 9/23/2003 4904-11 A $33,338.80
TOTAL FOR WEATHER PROOF SYSTEMS $66,304.00
1083 XCEL ENERGY W.FIRE - AUG ELECTRIC 9/23/2003 1477-818- $305.74
1083 XCEL ENERGY POLICE - AUG ELECTRIC 9/23/2003 1477-818- $318.22
TOTAL FOR XCEL ENERGY $623.96
TOTAL CHECKS $643,749.21
-#~~
Page 1 of 1
Tuesday, September 16.. 2003
I
( )
SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
5755 Country Club Road
Shorewood, Minnesota 55331-8926
952.474.3236 FAX: 952.474.0128
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
EDA Commissioners
Craig W. Dawson, Executive Director G~
September 17, 2003
Matters on Agenda for September 22 Meeting
The items for this agenda are routine.
The EFD Board recommended approval of the payment of claims at its September 16 meeting. The
SLMPD chair and chief are expected to meet prior to the EDA meeting and also to recommend
approval of payments.
The West and East projects continue to be within budget. The bid opening for the East fire station is
scheduled for September 30. Bid prices will, of course, indicate whether the project can be
performed within budget as proposed, or whether revisions to the plans will be necessary.
Public SalelY Buildings Project - Budget Monitoring Worlcsheet
September 11, 2003, Draft
Sho_ Economic Development Authority
west Side Station
Total
Remaining Budget
TSP One, Inc., Total
Fe.. InCUlTOd
Remaining Fee
Mjorud Arnhitecl....
Engineering Services
Total Paid
Profeeelonallnspectl
Total Paid
Total Due (aka Incurred
Prof. Insp. - Remaini
ArchlEng Costs incurred
Remaining Budget
Total
Budget Remaining
Total
Remaining Budget
Construction
Total
Remaining Budget
Total Construction Budg
Remaining Budget B
Contingency Remain
FFE Incurred
Interest Eamed
$ Incurred
Remaining Budget
Conetructlon Coot ArchlEnglRelmb COntingency @ 4% Land Intereet Earnings Bond Issuance EDAlAdmin FFE
Estimates
Original 8.015,000 786,000 320,000 580,000 (84,000) 313,000 75,000 300,000
Revised 8,193,290 (Ind. $152,925 for owners syetems) 788,000 169,918 808,636 (44,000) 283,000 65,000 225,158
EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD EFD SLMPD
OrIginal 3.952,000 4,083,000 365,140 400,880 158,800 163,200 290,000 290,000 (41,180) (42,840) 153,370 159,630 37,000 38,000 125,000 175,000
Revised 4,017,122 4,176,168 365,140 400,880 109,484 80,454 303,318 303,318 (21,560) (22,440) 138,670 144,330 41,850 43,350 88,196 138,980
808,637
(1)
I~nd Total 303,318 303,3~~
$Left 10\
Fee 717,155
687,479
29,676
2,233
7.838
on. Budget 50,000
41,963
) 70
ngBudget 7,967
705,516
60,484
I ArchIEngr Total 345,703 359,613
$Left 39 437 41.047
2n,763
5,237
Bond Issuance Total 101,679 105,688
$ Left 2588 2.671
69,901
15,099
EOAlAdmln Total 36,530 28,2n
$Left 5,120 9723
Bid Pack 1 Bid Pack 2
1,710,733 6,462,557
90,432 3,663,688
I~d P~~ Total 655,367 655,367 3,161,758 3,320,601
B1dPa e$Left 45,216 45216 1,085,294 1.160,244
et BP1&2 8,193,290
Pl&2 3,754,099
ing 169,918
If''ntingUsed 47,336 102,746
$LeftContlncl. 109,484 60,454
$ Left FFE 88,196 138,980
l~roJ, Total (42,112)
$Left Inte_ '(2,1731 285
4,439,190 705,516 150,062 808,637 (42,112) 2n,763 69,901
3,754,098 110,484 188,818 (1) (1,888) 5,237 15,098 225,158
I~get 4,017,122 4,176,1~ I 385,140 400,860 109,464 60,454 303,318 303,316 (21,560) (22,440) 138,870 144,330 41,650 43,350
$ Left 1,130510 1 205 4llO 38,437 41,047 108,484 80,454 (0) (0) (2,173) 285 2,568 2,671 2,624 12,475 68,166 138,860
Conetruction ArchlEnor/Relmb Cont1ncl1ll1CWll4% Land Inte_ Issuance EOAlAdmln FFE
Total
10,305,000
10,305,000
EFD
5,060,000
5,060,000
SLMPD
5,245,000
5,245,000
10,305,000
6,056,895
4,248,105
5,060,000
1,388,624
5,245,000
1,401,351
Total
EDA Budget Monitortng Wortcshoot
EFD East Station
Total
Remaining Budget
TSP One, Inc., Total Foo
Fees Incurred
Remaining Fee
MjonJd Archilocturo
Prof. InspectlonslEngr. Budget
Total Paid
ArchlEngineering Costs Incurred
Remaining Budget
Totallssuanco Costs
Remaining Budget
AdmlnlEDA Total
Remaining Budget
ContIngency Used
FFE Incurred
Interest Earned
$ Incurred
Budget
Remaining Budget
EFD East Station
Construction Cost ArchIEng/Rolmb Contingency @ 4% land Interest Earnings Bond Issuance EDAlAdmln FFE
1,600,000 135,000 60.000 135,000 (6,000) 66,000 20,000 50,000
132,604
2,396
108,000
74,gea
33,034
2,233
27,000
3,100
n,198
57,602
55,895
10,105
1,184
18,818
(18,529)
(12,029)
Construction
4,959 77,196 (18,529) 132,604 (12,029) 55,895 1,184
1,600,000 135,000 60,000 135,000 (8,000) 66,000 20,000 50,000
1,595,041 57,602 78,529 2,396 6,029 10,105 18,816 50,000
ArchlEng,lReimb Conlino""""",,4% to contingency to contingency to contingency
Constru<:llon Land Interest Issuance EOAlAdmin FFE
Total
2,060,000
241.283
2,060,000
1,818,717
Total
KRAUS-ANDERSON CONSTRUCTION COMPANY
Project:
Location:
Date:
Architect:
South Lake Minnetonka Public Safety Facilities. West Site
Shorewood Minnesota
9/11/03
TSp-1
Original Current
Bid Budaet Chanae Budaet Pendina Estimated Proiected To
Section Division Description Company Amount Orders Amount Amount Uncomitted Finish Police Fire
BID PACK #1
KIA $197,832.00 $197,832.00 $98,916.00 $98,916.00
BO-1 & 2 Earthwork & Utilities Dobosczinski $548,626.00 $3,000.00 $551 626.00 $275813.00 $275,813.00
BO-3 Concrete Northland $779,690.00 $779,690.00 $389,845.00 $389,845.00
Chan....s To BP.1 Owners Budaet IC/O #11
Watershed District Pond Revisions $16,148.00 $16,148.00 $8,074.00 $8074.00
Substitute'2" insulation for 2-112" 1$400.00) 1$400.001 1$200.00) 1$200.001
Reduce Concrete Wall Thickness Due To Omittino Form liner 1$42,000.001 1$42,000.001 1$21,000.00\ ($21,000.001
Soil Correction At Police Garaoe $34,966.00 $34,966.00 $17,483.00 $17,483.00
Construct Waterman Throunh Asnhalt $28,734.00 $28,734.00 $14,367.00 $14367.00
Parkino Lot Sub Base Transfer BP-2 $95,158.00 $95,158.00 $47,579.00 $47,579.00
Concrete footinns & walls Transfer BP-2 $28,518.00 $28518.00 $14,259.00 $14,259.00
Qwest Relocation Costs for 100 oair cable $6,854.00 $6,854.00 $3427.00 $3427.00
Renair culvert damaoed bv excell enemy $2 060.00 $2,060.00 $1,030.00 $1,030.00
ASI #1 - Revised structural dimentions $0.00 $0.00 $0.00 $0.00
Lioht Ollie concrete Diers $4,020.00 $4,020.00 $2,010.00 $2,010.00
XCEL Enerav cable relocation costs $7,527.00 $7,527.00 $3,763.50 $3 763.50
Current Total BP-1lncludina C/O #1 $1,526,148.00 $181,585.00 $1 707 733.00 $3,000.00 $0.00 $1 710733.00 $855,366.50 $855,366.50
BiD PACK #2. C/O #2
General Conditions Budoet KIA $222,272.00 $222,272.00 $222,272.00 $111,136.00 $111,136.00
YES BO#1 Earthwork Oobosczinski $51,400.00 $51,400.00 $3930.00 $55,330.00 $27,665.00 $27 665.00
YES BO#2 Asnhalt Pavinn Northland Paving $78,500.00 $78 500.00 $78,500.00 $39,250.00 $39,250.00
YES BO#3 Landscaoino Lan De Con $53 248.25 $53,248.25 $53,248.25 $26,624.13 $26,624.13
YES BO#4 Fencino Mid Metra $66,100.00 $66,100.00 $66,100.00 $33,050.00 $33,050.00
BO#5 Exterior Sionane ISee Channe Order #4) Earl F Anderson $0.00 $0.00 $0.00 $0.00 $0.00
YES BO#6 Cast In Place Concrete Stellar $310,290.00 $310,290.00 $310,290.00 $155,145.00 $155145.00
YES BO#7 Structural Pre Cast Concrete Molin $112,920.00 $112,920.00 $112,920.00 $57,589.20 $55,330.80
YES BO#8 Masonrv Axel Ohman $840,000.00 $840 000.00 $840000.00 $420,000.00 $420,000.00
YES BO#9 Structural Steel & Miscellaneous Metals Beroer $144,100.00 $144,100.00 $144,100.00 $73,491.00 $70,609.00
YES BO #10 Caroentrv Installation Northside $291,056.00 $291,056.00 $291 056.00 $148438.56 $142617.44
YES BO #11 Wood Trusses SCS $99,231.00 $99231.00 $99 231.00 $49615.50 $49,615.50
YES BO #12 Finish Cal'nP.ntrv Material Wilkie Sander $46,333.00 $46,333.00 $46,333.00 $23,629.83 $22,703.17
YES BO #13 Roofino Weatheroroof $126,229.00 $126,229.00 $126229.00 $63114.50 $63,114.50
YES BO#14 Performed Metal Panels Innovative $161,436.00 $161 436.00 $161,436.00 $80,718.00 $80,718.00
YES BO #15 Caulklno Sealtrete $28390.00 $28 390.00 $28,390.00 $14,478.90 $13911.10
YES BO #16 Doors Frames & Hardware GOI Doors. $71,000.00 $71,000.00 $71,000.00 $36,210.00 $34,790.00
YES BO #16A Detention Eouioment WOSI $51,000.00 $51,000.00 $51 000.00 $51 000.00 $0.00
0 pa e 1014
~n 9
KRAUS-ANDERSON CONSTRUCTION COMPANY
Project:
location:
Date:
Architect:
South lake Minnetonka Public Safety Facilities - West Site
Shorewood Minnesota
9/11/03
TSp-1
Original
Current
Bid Budaet Change Budget Pendina Estimated Proiected To
Section Division Description Company Amount Orders Amount Amount Uncomitted Finish Police Fire
YES BD #17 Curtainwall Windows & Glazino BrinNW $96,865.00 $96,865.00 $96,865.00 $48,432.50 $48,432.50
YES BD #18 Overhead Coninn Counter Doors TC Garaae $0.00 $0.00 $0.00 $0.00 $0.00
YES BD #19 Fabric Foldino Doors & Partitions Arc Soec $6,778.00 $6,778.00 $6,778.00 $3,456.78 $3,321.22
YES BD#20 Overhead Doors TC Garane $60,390.00 $60,390.00 $60,390.00 $18,117.00 $42 273.00
YES BD #21 Drvwall SYStems Custom $327 700.00 $327,700.00 $327,700.00 $167,127.00 $160,573.00
YES BD #22 Tile TC Tile $57 680.00 $57,680.00 $57,680.00 $29416.80 $28,263.20
YES BD #23 Acoustical Ceilinos TC Acoustics $43,940.00 $43 940.00 $43,940.00 $22,409.40 $21,530.60
YES BD #24 Camet & Resilient Roorinc St Paul $90,052.00 $90,052.00 $90 052.00 $45,926.52 $44,125.48
YES BD #25 Palntina Franzen $109,082.00 $109,082.00 $109082.00 $55,631.82 $53450.18
YES BD #26 Miscellaneous Soecialties Soecialtv Sales $23411.00 $23,411.00 $23,411.00 $11,939.61 $11,471.39
YES BD #27 Lockers & Benches Mid America $42 238.00 $42,238.00 $42,238.00 $21,541.38 $20 696.62
YES BD #28 Shootino Rance Eouioment Caswell $115493.00 $115,493.00 $115,493.00 $115,493.00 $0.00
YES BD #29 Fire Fiahtinc Lockers MidMin $11,423.00 $11 423.00 $11,423.00 $0.00 $11 423.00
YES BD #30 Hioh Densitv Storaoe S\Illtem Halderman $17,450.00 $17,450.00 $17,450.00 $17450.00 $0.00
YES BD #31 Elevator Mn Elevator $31,881.00 $31881.00 $31 881.00 $15,940.50 $15,940.50
YES BD #32 Mechanical Mtka Plumbina $1,099 000.00 $1,099,000.00 $1,099000.00 $549,500.00 $549 500.00
YES BD #33 Fire Protection Service $118,000.00 $118000.00 $118,000.00 $59,000.00 $59,000.00
YES BD #34 Electrical Ridaedale $996,000.00 $996,000.00 $996,000.00 $498,000.00 $498,000.00
Chanae Orders
C/O #3 SUMMARY
Reimbursement From Xcel Enemv 1$2,060.00) ($2,060.00) ($2,060.00) 1$1,030.00l 1$1,030.00l
Ice & Watershield At Roof $20,687.00 $20,687.00 $20,687.00 $10,343.50 $10,343.50
Filinc Svstem Chances 1$1,530.00) ($1,530.00) 1$1.530.00) 1$1,530.00l $0.00
Plumbina Revisions Due To Health Deoartment $14448.00 $14,448.00 $14,448.00 $7,224.00 $7 224.00
Core Fill Masonrv Walls at Shootinc RanQe West Wall $7,699.00 $7,699.00 . $7,699.00 $7,699.00 $0.00
Core Fill Masonrv Walls at Shootinn RanQe East Wall $11,983.00 $11,983.00 $11,983.00 $11,983.00 $0.00
Alt #2 Detroit Radiant Heatino Svstem ($29,OOO.00l ($29,000.00l ($29,000.00) 1$14,500.00) 1$14,500.00l
PR-15 Transfer Switch Modifications $5,368.00 $5,368.00 $5368.00 $2,684.00 $2 684.00
PR-16 Relocate flammable waste trao $2,102.00 $2,102.00 $2,102.00 $0.00 $2,102.00
UPS SYStem Modifications 1$37,000.00) ($37,000.00) 1$37,000.00\ ($18,500.00l ($18,500.00)
C/O #4 SUMMARY
PR-19 Masonrv shaft & sink in fire naraae $13,012.00 $13,012.00 $13,012.00 0% $13012.00
Add sidewall oanels & battels at shootin~ ranee $6,822.00 $6,822.00 $6,822.00 $6 822.00 0
Add trollv tvoe ooerator at overhead doors ($600.00\ 1$600.001 1$600.00\ ($600.001 0
Uoarade overhead door track to 3" in lieu of 2" $1,534.00 $1,534.00 $1,534.00 $460.20 $1 073.80
Modifv hardware at Intox Cell Door # 282 $1,674.00 $1 674.00 $1,674.00 $1,674.00 $0.00
Added hardware to various doors from kev meetina $1682.00 $1,682.00 $1,682.00 $841.00 $841.00
Structural steel field modifications $4 985.00 $4,985.00 $4,985.00 $2,492.50 $2,492.50
Remove excess dirt at the north end $2,070.00 $2,070.00 $2,070.00 $1,035.00 $1035.00
,",agE .VI"
9/17/0
Original Current
Budaet Chanae Budaet Pendina Estimated Prolected To
Company Amount Orders Amount Amount Uncomitted Finish Police Fire
$36,658.00 $36 658.00 $36,658.00 $18,329.00 $18,329.00
$1,712.00 $1,712.00 $1,712.00 $856.00 $856.00
$7,448.00 $7,448.00 $7448.00 $2,457.84 $4,990.16
$3,898.00 $3,898.00 $3,898.00 $1,949.00 $1,949.00
$2,640.00 $2,640.00 $2,640.00 $0.00 $2,640.00
$2,728.00 $2,728.00 $2,728.00 $1,364.00 $1,364.00
1$895.001 1$895.001 1$895.00l 1$447.50) 1$447.50)
$100.00 $100.00 $100.00 $100.00 $0.00
$2,071.00 $2,071.00 $1,035.50 $1,035.50
$5,719.00 $5,719.00 $5,719.00 $0.00
KRAUS-ANDERSON CONSTRUCTION COMPANY
Project:
Location:
Date:
Architect:
South Lake Minnetonka Public Safety Facilities. West Site
Shorewood Minnesota
9/11/03
TSP.1
Section
Bid
Division Description
Low Voltane Connactivitv - Assil'ln to KiA
Sacuritv Svstem Additions
Revise Partition Tvnes
Soil Correction At Exercise Room
Relocate OS & Y Valves
Purchace Exterior sians Section 2843
Delate tile & base at room 144 Communication
Add door timers to doors 276A & 276B
C/O #5 SUMMARY
PR 18 add 4 tire damoers in room 164
PR-22 Firinl'l ranl'le electrical chanaes
Other Items & Owner SUDolied Items
Directorv Bulletin Cases
Gun Racks
Firefil'lhter El'Iuil'lment IHose DIVer\
Laundrv Eouioment & Aooliances
Wall Beds
Window Treatments
Phone Svstem
Advanced WamiM Svstem
Monument Sion
Trees
Radio Tower Svstem
$0.00 $2,500.00
$0.00 $625.00
$0.00 $14,000.00
$0.00 $9 800.00
$0.00 . $15,000.00
$0.00 $10,000.00
$0.00 $40,000.00
Der owner $0.00 $0.00 $30,000.00
not included $0.00 $0.00
$0.00 $5,000.00
$0.00 $26,000.00
Subtotal BP.2 Construction $6,000888.25 $78,165.00 $6,079,053.25 $11,720.00 $152,925.00
9/17/0
SOFT COSTS
Labor Burden
Sales Tax
Umbrella Liabilitv Insurance
Owner's Protective Liabilitv Policv
Builders Risk Insurance
Performance Bond
Buildina Permit. Bp.1
Buildina Permit - BP-2
SAC/WAC charl'les
Design & Estimating Contingency
Page 3 of4
$18,741.00
$18741.00
$0.00
$11,000.00
$35,293.00
$15,600.00
1$1,200.00\
$11,000.00
$34,093.00
$15,600.00
$2,500.00 $1,250.00 $1,250.00
$625.00 $625.00 $0.00
$14,000.00 $0.00 $14,000.00
$9 800.00 $4,998.00 $4,802.00
$15000.00 $0.00 $15000.00
$10,000.00 $5,000.00 $5,000.00
$40,000.00 $20,000.00 $20,000.00
$30,000.00 $15,000.00 $15,000.00
$0.00
$5,000.00 $2 500.00 $2,500.00
$26,000.00 $13000.00 $13,000.00
$0.00 $0.00
$6,243,698.25 $3,201371.97 $3,042,326.29
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$18,741.00 $9 370.50 $9,370.50
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$11 000.00 $5500.00 $5 500.00
$34 093.00 $17,046.50 $17046.50
$15,600.00 $7 800.00 $7,800.00
$0.00 $0.00 $0.00
KRAUS-ANDERSON CONSTRUCTION COMPANY
Project: South Lake Mlnnetonka Public Safety Facilities. West Site
Location: Shorewood Minnesota
Date: 9/11/03
Architect: TSP.1
Original Current
Bid Bud"et Chanae Budaet Pendina Estimated Projected To
Section Division Description Company Amount Orders Amount Amount Uncomitted Finish Police Fire
KIA Fee $159,424.00 $159424.00 $159,424.00 $79,712.00 $79,712.00
Subtotal Construction Soft Costs $240,058.00 1$1,200.00) $238 858.00 $0.00 $0.00 $238,858.00 $119,429.00 $119,429.00
Total Cost Bp.2 $6,240,946.25 $76,965.00 $6,317,911.25 $11,720.00 $152925.00 $6,482,556.25 $3,320 800.97 $3,161,755.29
Proiect Totals $7 767,094.25 $258,550.00 $8,025644.25 $14,720.00 $152925.00 $8,193,289.25 $4,176,167.47 $4,017,121.79
9/17/03 Page 4 of 4
II 9/17/03 12:56 PM
To Solve. To Excel lbgct,hc-r.
CHANGE ORDER LOG Contract Amount Includes Following:
Bid Paokage #1 . $7,767,094.25
PROJECT: South Lake Minnetonka Public Safety - West Facility TSP ONE PJT NO.: 01734A DATE: November 9, 2002 CONTRACT AMOUNT: $ 7,920,019.25 Estimated Unoommfted. $152,925.00
Previous Estimated Unc:ommfted. $197,425.00
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1 1 1 1 Watershed District Pond Revisions $16,148.00 $ 16,148.00
2 1 2 Substitute 2" insulation for 2-1/2" (400.00) $ (400.00)
3 5 1 3 Reduce Concrete Wall Thickness & omit form liner 1$42,000.00) $ T42,OOO.00)
6 1 4 Soil Correction at Police Garaae $34,966.00 $ 34,966.00
4 7 1 5 Construct Watermain through Asphalt $28,734.00 $ 28,734.00
Work soheduled for bid paokage #2 re-asslgned to bid
6 9 1 6 Parking Lot Sub-base $95,158.00 $ 95,158.00 paokage #1.
Pendina 7 BD-1 &2 Earthwork & Utilities $3,000.00 $ 3,000.00
Work scheduled for bid paokage #2 re-asslgned to bid
8 12 1 8 Concrete Footings & Walls $28,518.00 $ 28,518.00 paokage #1.
$ -
14 1 9 Quest Relocation Costs for 100 pair cable $6,854.00 $ 6,854.00
15 1 10 Repair culvert damaged bv Excel Enerav $2,060.00 $ 2,060.00
Stockpiled Dirt behind Site & Additional Footing
17 Pending 11 Insulation $4,000.00 $2,000.00 $ 6,000.00 Amount Pending Is $6,000.00
18 1 12 ASI Revised Structural Dimensions $0.00 $ -
Work scheduled for bid paokage #2 re-asslgned to bid
10 19 1 13 Light Pole Concrete Piers $4,020.00 $ 4,020.00 package #1.
20 1 14 Xcel Energy Cable relocation costs $7,527.00 $ 7,527.00
$ -
. Bid Paokage #2 Inoorporated Into oontract amount via
2 Bid Package #2 $ - ohange order #2. Amount. $6,239,746.00
3 15 Reimbursement from Excel Energy 1($2,060.00) $ (2,060.00)
11 21 3 16 Add Ice & Water Shield to Roof $20,687.00 $ 20,687.00
12 22 3 17 Omit File folders for Police File Racks ($1,530.00) $ (1,530.00)
13 23R-1 3 18 Plumbing Revisions due to Health Deot $14,448.00 $ 14,448.00
Pending 19 Building Permit - BP-2 ($1,200.00) $ 71,200.00)
26 3 20 Grout Walls alona Grid F firing ranae location $7,699.00 $ 7,699.00 Thill was reduoed from earHer number.
27 3 21 Grout Walls along Grid E firing range location $11,983.00 $ 11,983.00 This was reduced from earlier number.
28 3 22 Accept Deduct Alternate #2 Detroit Radiant Heating ($29,000.00) $ (29,000.00)
3 23 PR-15 Transfer Switch Modifications $5,368.00 $ 5,368.00
3 24 Relocate Flammable Waste Trap $2,102.00 $ 2,102.00
3 25 UPS System Modifications 1($37,000.00) $ -(37,000.00)
$ -
19 4 26 Masonry shaft & sink in fire garage $9,012.00 $4,000.00 $ 13,012.00
18 5 Pendinl 27 Add 4 fire damoers in room 164 $2,071.00 $ 2,071.00
4 28 Add sidewall panels & baffles in firing range $6,822.00 $ 6,822.00
4 29 Add trolley type operator at overhead doors 1($600.00) $ (600.00)
4 30 Upgrade door tracks from 2" to 3" $1,534.00 $ 1,534.00
4 31 modify door hardware at intox cell door #282 $1,674.00 $ 1,674.00
4 32 Add hardware at various doors from keying meeting $1,682.00 $ 1,682.00
4 33 Soil Correction & dewatering at exercise room $3,898.00 $ 3,898.00
4 34 Various Structural Steel modifICations $2,791.00 $2,194.00 $ 4,985.00
4 35 Remove excess dirt at north end $2,070.00 $ 2,070.00
$ -
4 36 Low-voltaae - assian to KIA $36,658.00 $ 36,658.00
4 37 Security system additions $1,712.00 $ 1,712.00
22 5 Pendinc 38 electrical at shootina ranae $5,719.00 $ 5,719.00
I $ -
II 9/17/03 12:56 PM
To Solve. lb ExceL TOg~lhcl~
CHANGE ORDER LOG Contract Amount Includes Following:
Bid Package #1 . $7,767,094.25
PROJECT: South Lake Minnetonka Public Safety - West Facility TSP ONE PJT NO.: 01734A DATE: November 9, 2002 CONTRACT AMOUNT: $ 7,920,019.25 Estimated Uncommfted. $152,925.00
Previous Estimated Uncommlted. $197,425.00
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. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . .. . . .
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TSP.:::::::::::::::::::::::::::::::::::::::::::::::: OESCRiP.titlili:::::::::::::::::::::::::::::::::::::::: ::::: ::::::A~~9.~(::::::::: :::::: IiJN~9R$j:l:;riI:::::: :::::: :A:Dbit.iONAi;::::::
:::::::::::OWNER::::::::::: ::: :::~~t;:\t~~~~iil~~: ::::: :::)~l~: ~~i*~g~: :::::: :::::::: Cl}/1t:iac:.tci~:::::::: ............ ........ ..
::~f.:#:::::::::::::::::{~~~:~t~~~lii:~~:f~f:~~lii:i;i~t~~f C~~~): ::::::::: :::: . . . . . . . . . . . . . . . . . . .. .......... ....... ::::::::::~~~~$::::::::::
::::lSf?:~R1L :::: :J:<A: R~l; :\';9;:::: :::::CO:fC:: .::::REQUI~M~Nr:::: ::::::PONoi'tl~$.:::::: : :::p.~OQ~i;;Mi;;rilt::: : ::::: ::::cj;j~NGgs:::: ::::: :::::: :::::: ::cj;j~NGf:~::::::::
:::::: ::::R~~~~~,gn~~;;:C: :::::::::: ::j.QtAi;.;:::::::::::. ::::::::::::::::::::::::::::::::pOMM~T:$:::::::::::::::::::::::::::::::
4 39 Relocate Carel Readers & Add Timers to Doors 276A & B $100.00 $ 100.00
4 40 Revise Partition Types $7,448.00 $ 7,448.00
4 41 Relocate 0 S & Y Valves $2,640.00 $ 2,640.00
4 42 Purchase Exterior Signs $2,728.00 $ 2,728.00
4 43 Delete Tile in Room 144 1($895,00) $ (895.00) Rejected
$ -
$ -
$ -
$ -
I $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
. $ -
$ -
TOTAL $30,596.00 $54,788.00 $53,259.00 ($60,427.00) $68,834.00 $127,696.00 $594.00 $ 275,340.00
PERCENT OF CONTRACT AMOUNT 0.3733% 0.6685% 0.6499% -0.7373% 0.8399% 1.5582% 0.0072% 3.3597%
Total Contract Amount Todate = $ 8,195,359.25
I
II
To Solve. To Excel. lbgelher.
Project: South Lake Minnetonka SUMMARY OF CHANGES
Public Safety West Facility
TSP Ref. Description of Change
No.
Water Shed District Pond Revisions: Site drainage plans were prepared based on initial
1 discussions with the Water Shed District. The Water Shed District changed it's position on
requirements after the bid documents were released causing revisions to the design and
subsequent chanae order.
Substitute 2" insulation for 2-1/2": Contractor was given permission to reduce the thickness of the
2 foundation insulation to maintain schedule. Specified thickness was not in stock and required a
special order and extra delivery time.
Reduce Concrete Wall Thickness & Omit From Liner: TSP and the Owner reduced the scope of
3 work to align the cost of the project with available budget. The concrete foundation form liners that
gave the appearance of stone was eliminated which reduced the overall thickness of the
foundation and retaining walls.
Soil Correction at Police Garage: Unsuitable soils (moisture content too high) were encountered in
the area of the police garage that was not evident in the soils report. Soil moisture content can
4 fluctuate depending on weather conditions and must be dealt with at the time of construction. The
appropriate soils were imported to the site and the non-compliant soils were removed and stored
on site. The overage of soils are to be incorporated into the site as agreed upon by members of
the building committee.
Construct Watermain through Asphalt: The original contract documents placed the new
watermain through the asphalt parking lot of the Shorewood Public Works site. Anderson-
Johnson and Associates (TSP consultant) was directed to change the design during the bidding
process and place the watermain in a non-asphalted area to save money. The drawings were
5 changed via addendum but located the line outside of the project property. During construction it
was also determined that the non-asphalted area with-in the project property was insufficient in
width to accept the excavation so a change order was issued to move the watermain back to the
location originally shown on the bid documents. The extra work is the removal and re-installation
of the asphalt oaving.
Parking Lot Sub-base: Kraus-Anderson decided to perform sub-base work scheduled for bid
6 package #2 in bid package #1 to stabilize the working platform for both phases. This did not add
cost to the proiect but merely re-assigned work from one phase to another.
BD-1 & 2 Earthwork & Utilities: (PENDING CHANGE ORDER) Soil corrections listed under item #4
7 above have left additional soils that will change the site contours of the project (adds more height
to portions of the site). The height of two storm sewer manholes need to be increased to handle
the extra grade of the site.
Concrete Footings & Walls: The interior foundation walls for the Police Detention area were
originally designed as block walls and were to be bid in bid package #2 with the rest of the block
8 work. It was decided to move the work to bid package #1 and change the block to concrete to fit
with the rest of the foundation walls. There was no additional charge to change from the block to
the concrete. This did not add cost to the project but merely re-assigned work from one phase to
another.
Quest Relocation Costs for 100 Pair Cable: Existing phone and data cables serving the
9 Shorewood Public Works building were uncovered during excavation of the soils for the new
retaining wall. These did not show on the existing survey. They were moved out of the excavation
area.
Page 1
9/17/03 12:55 PM
II
To Solve. Th Exee\. Thgelher.
Project: South Lake Minnetonka SUMMARY OF CHANGES
Public Safety West Facility
TSP Ref. Description of Change
No.
Repair Culvert Damaged by Excel Energy: An existing culvert was damaged by Excell Energy
10 during work on the overhead power lines. The Owner has ultimately been compensated for this
change order as identified under following item # 15.
Stockpiled Dirt behind Site & Additional Footing Insulation: (Pending Change) Approximately
$4,000 of the $6,000 pending may be required to move excess dirt off the site. This excess dirt is
11 from work associated with item #4 above. Spreading the additional dirt on the site will reduce this
amount and is being proposed by KA. Inconsistencies in the structural footing and foundation
drawings required additional insulation to cover footings that did not receive the minimum 4'-0" of
soil cover (frost protection). The added cost will be approximately $2,000.00.
12 ASI Revised Structural Dimensions: Revisions to some structural dimensions were made at no
additional cost to the project.
13 Light Pole Concrete Piers: The site lighting foundations (piers) and lights were scheduled to be bid
in bid package #2. The work was moved to bid package #1 and integrated into the retaining walls.
This did not add cost to the project but merely re-assigned work from one phase to another.
Xcel Energy Cable Relocation Costs: These costs are connections to the facility from Excel to the
14 Owner. These costs can not be bid since Xcel does not bid their work. In addition there needed to
be some cable relocation along county road #19 that was originally going to be covered by the
county road 19 work that was ultimately suspended or put on hold.
15 Reimbursement from Excel Energv: See item #10 above.
Add Ice & Water Shield to Roof: TSP specified portions of the roof to receive a waterproof
16 membrane underlayment for the asphalt shingles. The pitch of the roof requires full application of
this membrane.
17 Omit File Folders for Police File Racks: The police elected to eliminate the type of folders
specified for the high density shelving. They intend on purchasing less expensive file folders.
Plumbing Revisions due to Health Department: Standard procedure is to issue plans to the
Health Department at the same time as bidding to reduce the overall project schedule (health
department review time is approximately 4 to 6 weeks). Generally comments by the Health
18 department (if any) are then incorporated into the project via change order. There were several
changes they required that resulted in an added change order. These changes were the result of
differing interpretations and some code items missed by TSP. A previous letter from TSP also
addresses this issue.
19 Building Permit - BP-2: (PENDING CHANGE ORDER) The second building permit was less than
Kraus-Anderson estimated that results in a deductive change order.
Grout Walls along Grid F Firing Range Location: The Architectural and Structural drawings did not
20 require the firing range walls to be grouted. TSP was aware of the need to do so but a
coordination breakdown between TSP and it's structural consultant resulted in the drawings not
requiring the grout.
21 Grout Walls along Grid E Firing Range Location: Same comment as Item #20.
Accept Deduct Alternate #2 Detroit Radiant Heating: The Owner has elected to accept this
22 alternate that results in a deductive change order. The base bid is a more expensive system but
the alternate system will still adequately serve the facilities .
Transfer Switch Modifications: The need for a transfer switch was left off of the contract
23 documents prepared by TSP. There are some related items that go with it that also needed to be
added. This is necessary for the project.
Page 2
9/17/03 12:55 PM
II
To Solve. To Excel. TogelhcL
Project: South Lake Minnetonka SUMMARY OF CHANGES
Public Safety West Facility
TSP Ref. Description of Change
No.
Relocate Flammable Waste Trap: The design of the flammable waste trap system was not known
at the time of issuance of the footing and foundation package so the footings in the apparatus
bays were not deep enough to accommodate the depth of the flammable waste trap near a wall.
The team looked at putting the flammable waste tanks near a wall, but the estimated cost of sheet
piling to accomodate the locations was roughly estimated to be 10 to 20 thousand dollars. We
24 & 26 then decided that a location between two apparatus bays would be the best location. TSP
discussed the requirements of venting the traps with the MN Dept. of Health and interpreted the
discussion as having the inverts at the floor drain in the trenches. The initial solution was to then
run the vent piping under the concrete slab and up an exterior wall. The local building official
disagreed with the interpretation and indicated the invert was from the top of the trap lid and thus
the venting had to come directly up through the floor. After checking with the State a second time,
we agreed.
To avoide exposing vent pipes in the apparatus bays we decided that a masonry chase would
disguise the vent pipe. The design also includes a bench and sink so that the solution would not
appear as an afterthought. The cost is approximatelv $15,000.00
UPS System Modifications: TSP initiated discussions with the Police and Fire Departments about
changing the program requirements around the UPS system. The previous design revolved
around three separate UPS systems for each entity within the facility. The intent that each
25 department would not be affected by the other if one of the UPS systems failed. The revised
design has one UPS system servicing all three areas (Police, Fire and E.O.C.). It was decided
that the potential for failure was minimal and that one UPS system could serve the facility
adequately. There was additional discussions around eliminating the UPS system altogether but
the final decision was to have at least one system.
27 Add 4 fire dampers in room 164: Four fire dampers were left off of the drawings for this room.
28 Add side wall panels anf baffles in firing range: The Police department wanted to add this to
provide the added function of combat training in the firing range.
Add trolley type operators at overhead doors (Police garage and Sallyport garage): The overhead
29 door manufacture recommended installing trolly type operators to these doors in a similar fashion
as the doors to the Fire Bay doors. This resulted in a $600 savings.
30 Upgrade door track from 2" to 3": The door manufacturer suggested the track sizes be enlarged
to add life expectancy to the tracks. Their charts show that using 2" track is acceptable but 3"
would certainly add more life to the use of the door system. This add is approximately $1,500.
Modify Intox door cell hardware: The door hardware was selected for a non-cell use (Intox testing)
31 and was not provided with electric locks. The door frames will be modified to accept an electric
strike to enable this room to be ultimately used as a cell in the future. The Police feel this function
was to be part of the original program but was left off of the documents.
32 Add hardware to various doors at keying meeting: The fire and police departments changed some
of the door hardware requirements after discussions with the hardware supplier.
Soil Correction and dewatering at excercise room. Unsuitable soils were encountered in the area
33 of the exercise room along with some standing water. The soils engineer recommended
dewaterina and the appropriate soil compaction.
Page 3
9/17/03 12:55 PM
II
To Solve. To ExceL Together.
Project: South lake Minnetonka
Public Safety West Facility
SUMMARY OF CHANGES
TSP Ref.
No.
34
35
36
37
38
Description of Change
Various Structural Steel Modifications: Through the course of the roof structure framing it was
necessary to add some extra steel lintels, provide some additional welding at wood girder
connections, provide some support columns at partial height walls and add some steel rods for
the vertical posts on the retaining walls (giving more construction tolerances in the placement of
the vertical posts).
Remove excess dirt at north end: Excess dirt from soil corrections was removed from the site.
Some of the remaining excess dirt will be moved to the north west portion of the site and shaped
with the new grading.
Low Voltage assign to KA: Originally Kraus Anderson was not going to administer the contract for
the low voltage cabeling. It is now assigned to them.
Security System Additions: The police dept. has decided to upgrade some of the security
components. Those included a keyboard, changing the camera style for 1 camera and adding a
camera switch. The original program was also to provide mics at booking, intox and the interview
rooms and was left off of the documents. The original program was to have an add alternate for
electric locks and proximity readers at 3 office doors. The plans had the proximity readers under
the base bid but no electric locks were provided. The police can either take a deduct for the
proximity readers, use them elsewhere in the project or add electric strikes at these doors
(a proximately $3,500). They have not decided on a course of action et.
Electrical at Shooting Range: Several equipment components were not provided with power in the
documents and are needed for a functional system.
Relocate Card Readers & Add Timers to Police Sallyport Garage Doors 276A & B: Automatic
timers were ultimately added to the overhead doors. This function was overlooked during
preparation of the specifications. They are needed to automatically close the overhead doors
while the police officer is in the car and maintaining control of detainees.
Revise Partition Types: TSP recommended increasing the sound attenuation between several
areas in the locker rooms, at the lower level toilet rooms and a couple of office spaces on the
lower level.
Relocate 0 S & Y valves: TSP placed these fire protection valves above the accessible ceiling in
the fire department locker rooms. The Fire Marshall felt that although they were accessible (by
ladder) they were still very hard to get to and elected to move them to the mechanical room
where the would be more easily accessible.
Purchase Exterior Signs: The exterior signs were never bid in the 2nd bid package. KA recently
bid the signs. The bid came in approximatel $2,000 less than the budget.
Delete Tile in Room #144: There was a VE suggestion to delete the tile in the communication
room in the lower level. The deductive change order amount was insufficient to accept so the tile
will be installed in this room.
Page 4
9/17/03 12:55 PM
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