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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 25,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Garfunkel_
Lime _
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, August 11, 2003 (Att.- Minutes)
B. City Council Work Session Minutes, August 11,2003 (Att. - Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be remol'ld from tM
Consent Agenda. Comments can be taken or questions asked following remowd froIII
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Approval of Final Plat for Shorewood Estates (Att. - Draft Resolution)
C. Approval of a 3.2 Malt Liquor License - Shorewood 2001 L.L.C., DBA Cub Foods,
23800 State Highway 7 (Att.-Deputy Clerk Memorandum and Proposed Resolution)
D. Approval of a Tobacco License - Shorewood 2001 L.L.C., DBA Cub Foods, 23800 State
Highway 7 (Att.-Deputy Clerk Memorandum and Proposed Resolution)
E. Authorize expenditure of funds for lawn mower and cab (Att. - Public Worb Director's
memorandum)
F. Authorize expenditure of funds for curb repair on Boulder Bridge (Att.- Public Works
Director's memorandum)
G. Authorization to purchase Beverage Cooler for Liquor Store n, Shorewood Village
Shopping Center (Att.-Finance Director's memorandum, Resolution, Bid Tabulation)
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CITY COUNCIL AGENDA - August 25,2003
Page 2 of3
H. Authorize emergency purchase of furnace and air conditioner for City Hall (Att.- Finance
Director's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
s. REPORTS AND PRESENTATIONS
A. Lake Minnetonka Communications Commission recognition of Shorewood City Council
B. County Road 19 Update by Jim Grube (Att...Director Grube's memorandum)
6. PUBLIC HEARING
7. PARKS
8. PLANNING - Report by Representative
A. Setback Variance (Att.-Planning Director's memorandum, Draft Resolution)
Applicant: Fred and Ellen Johnson
Location: 5695 Christmas Lake Point
B. Conditional Use Permit - Special Home Occupation (Att.-Planning Director's
memorandum, Draft Resolution)
Applicant: Eileen Hickey
Location: 5320 Shady Hills Circle
C. R-C District Zoning Text Amendment and Conditional Use Permit Amendment (Att.-
Planning Director's memorandum, Draft Resolution and Draft Ordinance)
Applicant: MJ. McGregor
Location: 21195 Minnetonka Boulevard
D. Minor Subdivision (Att.-Planning Director's memorandum, Draft Resolution)
Applicant: Rich Anderson and Ted Hanna
Location: 20995 Forest Drive
E. Commercial Site Plan Review (Att.-Planning Director's memorandum, Draft Resolution)
Applicant: John Sulcinar and John Deters (Dimensions in Floors)
Location: 5660 County Road 19
9. GENERAUNEW BUSINESS
A. Request from Waste Management regarding refuse pick-up on ChristmaS Lake Point
Road (Att. - Public Works Director's memorandum)
B. Approval of the Excelsior Fire District and Mound Fire Department Budgets (Alt.-
Finance Director's memorandum, summary budgets)
C. Approval of the South Lake Minnetonka Police Department Budget (Att. - Finance
Director's memorandum, summary budget)
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CITY COUNCIL AGENDA - August 25, 2003
Page 3 of3
D. Request from Stan Taube for City Participation in Cost of Drainage Work Related to
Lake Linden Trail (Att.-Planning Director's memorandum)
10. ENGINEERINGIPUBLIC WORKS
A. Approval of the Preliminary Layout for County Road 19 Redesign (Public Works
Director's memorandum, Resolution)
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
1. County Road 19 Intersection
2. Public Safety Facilities
3. Smithtown Road
B. Mayor & City Council
12. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL MEETING
August 25, 2003
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 .(952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@ci.shorewood.mn.Us
Meeting Notice
A Tour of the West Side Public Safety' Facility
at
24100/24150 Smithtown Road
is scheduled for
... -Monday, Augllsf25,2003--
at 5:30 P.M.
A majority of the City Council may be present at this facility tour
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CITY>OF
SHOREWOOD
5755 CdUNTRYCLUB>ROAD · SHOREW()OD, MINNESOTA $.5331-8927/. (952) 474-3'236
FAX (952)474-0 12B . www.ci.shorewood.rrln.us . cityhall @ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and c;ity Council
Craig Dawson, City. Administrator
11
FROM:
Larry BrowIl, . Director of Public Works
DATE:
Aug"\Jst 24,2003
RE:
Transmittal of Council Reports
Let me first apologize for the/late)rallSmittal of these documents. City Staff strives to .have all of the
reports completed, printed and distributed by the end of the_day on Thursdays, to provide the/City
Council, City Attorney and Recording Secretaries arioppoTtunity to review items/and still meettne(
demands of home life'.
Cummtly we have a dumber of construct ion projects in progress. In summary theyar~ a~ follows:
. Oak View Estates Development off Chaska Road
.. Cub Foods
. Minnetonka Drive Wate11IlainProject
. Lake Linden Drive;TraiLProject
. Smithtown RoadReconstruction
. South Lake Minnetdnka Public Safety Facility
. Linden Hills Subdivision
. Remaining portions of~seal coating
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~~ .fRINTED ON RECY.CLED PApER
In general, these are proceeding towards completion. However, this past week these Project all seemed
to take on a life of their own. (Hete I thought that we had left tbe circus at Walt Disney.World!)
In bopes of delivering theseiteITI;sSaturday, we were sidetrackeclby significant complic~tions to
construction of Smithtown Road; changes to the notices to be delivered to residents along SmithtQwn
Road, one overturned loader (sunny side up) on the Oak View Estates Subdivision, and .oriecompletely
failed lift station on ShadyIsland. Needless to say, packets w~Ie not dellveredonSaturday! The
good news is that the coniractoroperating their loader was not injured; truly a miracle.
Again, my apologies for t~e late delivery ofthepacket. Now if 1 can only get the circu~ music to .stop!
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 25 August, 2003
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A Tour of the Public Safety Facility is scheduled for 5:30 P.M.
Food will be available prior to the Council meeting.
An EDA Meeting will immediately follow the Regular City Council meeting.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This item has been postponed.
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Agenda Item #3C: The new Cub Foods store at 23800 State Highway 7 has applied for a 3.2
percent "off-sale" malt liquor license. The applicant has met all of the application
requirements and the background checks were clear. The City's ordinance does state that
no sales of 3.2 percent malt liquor shall be made on any Sunday between the hours of
1:00 AM and 12:00 Noon, and no sales shall be made between the hours of 1:00 AM and
8:00 AM on any other day. Cub Foods has received a copy of the City's ordinance
outlining these hours. Council should approve a Resolution granting Cub Foods a 3.2
Percent "off-sale" Malt Liquor License.
Agenda Item #3D: The new Cub Foods Store at 23800 State Highway 7 has applied for a
License to Sell Tobacco Products. The applicant has met all of the application
requirements and the background check was clear. The applicant has paid the ,necessary
fees for the license period from the opening of the store (anticipated mid-October)
through October 31,2004. Council should approve a Resolution granting Cub Foods a
License to Sell Tobacco Products.
Agenda Item #3E: The public works director will present a memorandum regarding the
purchase of a lawn mower with cab. This purchase is included in the 2003 capital
equipment replacement program; the approximately $23,000 price in the State contract is
within amount budgeted in the CIP.
Agenda Item #3F: The City typically repairs concrete curbs and gutters in targeted
neighborhoods as part of its annual maintenance program. This work is contracted out.
The work for 2003 will be $7,200 and done in the Boulder Bridge area.
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Executive Summary - City Council Meeting of 25 August, 2003
Page 2 of3
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Agenda Item #30: Bids were received for the purchase and installation of a beverage cooler
for the Shorewood Plaza Liquor Store on Wednesday, August 20th, 2003. The low bidder
is Minnetonka Refrigeration in the amount of $49,640. Staff recommends approval of
the resolution that accepts the bids and awards the contract to Minnetonka Refrigeration.
Agenda Item #3H: Quotes were obtained for emergency removal and replacement of the
furnace and air conditioner that provides ventilation to the finance and engineering areas
of the city hall building. Merit Heating and Cooling, Inc. provided the quote with the
best combination of price and warranty in the amount of $7,353, before rebates of $950.
Staff recommends approval of the emergency purchase of this HV AC equipment from
the Public Facilities Fund.
Agenda Item #5A: This item is the Lake Minnetonka Communications Commission and the
Community Television Studio recognition of the Shorewood City Council for the .
production of programming or volunteer service to Community Television.
Agenda Item #5B: Hennepin County Transportation Department Director Jim Grube will
present a status report on the County Road 19 Intersection project. Staff suggests moving
Mr. Grube's report to later in the agenda, in conjunction with the Preliminary (re)Design
of the CR 19 intersection project, Item #1OA. This would provide for greater continuity
of discussion.
Agenda Item #8A: Fred and Ellen Johnson propose to remodel their home at 5695 Christmas
Lake Point, including adding another story of living space above certain portions of the
home. Since the existing building is nonconforming relative to front and lakeshore
setback requirements, they have requested a variance. Based upon staff input, the
Johnsons have drastically revised their original plans to minimize the amount of variance
necessary. They also propose to correct a number of deficiencies (e.g. reducing
hardcover on the site, removing two nonconforming accessory buildings and removing .
patio area that is too close to the lake). The Planning Commission agreed unanimously
with the Planning Director's recommendation to approve the variance. A draft resolution
has been prepared for the Council's consideration.
Agenda Item #8B: The Planning Commission has recommended approval of a special home
occupation permit for Eileen Hickey. Ms. Hickey proposes to teach group music lessons
in her home at 5320 Shady Hills Circle. A draft resolution has been prepared for the
Council's approval.
Agenda Item #8C: M.J. McGregor has asked the City to amend the R-C zoning district to
include "custom woodworking shop" as a conditional use. She then requests approval of
a conditional use permit, pursuant to the amended Code. The Planning Commission
agreed that the proposed change was not unlike a home occupation in a residential zoning
district. A draft ordinance and draft resolution have been prepared for the Council's
consideration.
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Executive Summary - City Council Meeting of 25 August, 2003
Page 3 of 3
Agenda Item #8D: Rich Anderson and Ted Hanna have purchased the property at 20995
Forest Drive. They propose to demolish the existing home and subdivide the property
into two building sites. Since the proposed lots comply with the requirements of the R-
ID Zoning District, the Planning Commission voted unanimously to recommend
approval of the minor division. A draft resolution has been prepared for the Council's
consideration.
Agenda Item #8E: The owners of Dimensions in Floors propose to add on to the rear of their
building at 5660 County Road 19. The Planning Commission recommended approval of
their site plan, subject to a number of conditions, including approval of grading, drainage
and erosion control by the City Engineer and a revised landscape plan. A draft resolution
has been prepared for the Council's consideration.
Agenda Item #9A: Waste Management has requested that it be allowed to pick up refuse from
its customers on Christmas Lake Point on a day other than Wednesday, as it does not
have a small collection truck in the area on that day. Staff will present its
recommendation on this request during the Council meeting.
Agenda Item #9B: Staff is recommending approval of the 2004 Excelsior Fire District Budget
as presented by Chief DuCharme at the August 11 budget work session.
Agenda Item #9C: Staff is recommending approval of the 2004 South Lake Minnetonka
Police Department Budget, and the City's contribution, as presented by Chief Litsey at
the August 11 budget work session.
Agenda Item #9D: Stan Taube has requested that the City contribute to the costs of the
drainage elements of the Lake Linden Trail project.
Agenda Item #lOA: The County Road 19 intersection improvement project has been
redesigned to address several issues that have arisen since Shorewood and Tonka Bay
approved a preliminary layout in 2001. Essentially, the approval process is starting over
for the cities. Don Sterna, principal with WSB & Associates, will present the new
design. Council approval of the preliminary layout must be done by Resolution.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 11,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE CITY COUNCIL MEETING
DRAFT
Acting Mayor Garfunkel called the meeting to order at 7:01 P.M.
A.
Roll Call
Present:
Acting Mayor Garfunkel; Councilmembers Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane; Finance Director Burton; and Planning Director Nielsen
Absent:
Mayor Love and Engineer Brown
B.
Review Agenda
Acting Mayor Garfunkel reviewed the Agenda for this evening. Councilmember Turgeon requested Item
9A, A Resolution Stating the Position of the City Council Regarding Law Enforcement Responsibilities
on Lake Minnetonka.
Councilmember Zerby arrived at 7:03 P.M.
Lizee moved, Turgeon seconded, Approving the Agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, July 28, 2003
Lizee moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of July 28,
2003, as amended, on Page 8, Paragraph 2, Sentence 2, change "that applicant" to "that the
applicant." Motion passed 4/0.
B. City Council Work Session, July 28, 2003
Turgeon moved, Lizee seconded, Approving the City Council Work Session Meeting Minutes of
July 28, 2003, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Zerby moved, Turgeon seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 03-065. "A Resolution Authorizing Signing of the
2003 Municipal Recycling Grant Agreement between the City of Shorewood and
Hennepin County."
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CITY COUNCIL REGULAR MEETING MINUTES
AUGUST 11, 2003
Page 2 of 5
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C. Establish October 25, 2003 as Fall Clean-up Day
D. Adopting RESOLUTION NO. 03-066. "A Resolution Accepting Final
Improvements for Trunk Highways 7 and 41 Reconstruction Project, S.P. 1008-58,
City Project 98-05."
E. Authorizing Submittal of the 2003-2004 Winter Trail Activities Permit
F. Authorization of Step Adjustment for Director of Finance
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
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5. REPORTS AND PRESENTATIONS
There were no reports or presentations this evening.
6. PUBLIC HEARING
No Public Hearings took place this evening.
7. PARKS
A report was not made as there had not been a meeting of the Park Commission since the last Regular
City Council Meeting.
8.
PLANNING
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Commissioner White reported on matters considered and actions taken at the August 5, 2003, Planning
Commission Meeting (as detailed in the minutes of that meeting).
9. GENERALINEW BUSINESS
A. Selection of Firm for Space Needs Study
Administrator Dawson explained the 2003 City budget allocated approximately $15,000 to conduct an
analysis of space needs for City Hall operations. Staff had sent out Request for Proposals, had received
responses from eight firms, and had interviewed four firms for further discussion. Of these four firms,
the Staff interview team had unanimously recommended Boarman Kroos Vogel (BKV) Group to provide
the City with the most responsive and cost-effective analysis of needs and feasible alternatives for
Council to consider for future plans.
Councilmember Turgeon stated she was pleased with the recommendation by Staff as she had seen other
projects by the BKV Group, and thought the work presented was innovative and very creative.
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CITY COUNCIL REGULAR MEETING MINUTES
AUGUST 11, 2003
Page 3 of 5
Councilmember Zerby stated he was concerned with the potential for a "conflict of interest" situation
where the City would be asking an architect to make recommendations on a subject that could potentially
bring that firm additional business in the future. He was also concerned that the City would be paying a
firm to provide a sales presentation for future business, rather than actually providing solutions to a
problematic situation.
Councilmember Lizee reminded Council that this firm would be conducting a space needs study, whose
purpose was to identify current logistics and needs to update the building, and reorganize workspace for
City Staff, not to provide plans for reconstruction of the current building.
Administrator Dawson stated the firm's analysis would need to be part of a collaborative effort of many
people, and it should be anticipated that this firm would want to make sure the City was pleased for any
future work.
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Councilmember Zerby stated he thought a consultant should be hired that dealt with space needs issues
only, rather than an architect. Administrator Dawson stated he did not fmd any consultants that dealt
specifically with this issue. He noted a firm was needed that could provide a multidisciplinary approach
that would include interior design as well as structural analysis capabilities.
Turgeon moved, Lizee seconded, Engaging the Services of Boarman Kroos Vogel (BKV) Group to
perform an Analysis of City Hall Space Needs per its Proposal dated July 28, 2003. Motion passed
3/1, with Zerby dissenting.
B. Authorize Advertisement of Bids for Liquor Store II Remodel
Finance Director Burton explained the City had engaged Seaborne Architects to begin redesign of the
Shorewood Liquor Store located in the Shore wood Village Shopping Center in April of this year. Since
lease negotiations had concluded two weeks ago, the plans were now ready for the bid process as they
had exceeded the $50,000, and would necessitate the formal bid process set forth by the City.
.
Acting Mayor Garfunkel stated the Liquor Committee had struggled a bit with the potential cost of the
project, but believed strongly that the cost of the remodeling would be mitigated by the increased sales in
that store.
Councilmember Lizee stated she thought the plans provided a beautiful design, and believed it was
important to include the right features and fixtures for this store at the beginning.
Councilmember Zerby stated he thought it would be a worthy investment for the City
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 03-067, "A Resolution Approving
Plans and Specifications and Authorizing Advertisement of Bids for Construction Remodeling of
Shorewood Liquor Store #2, Shorewood Village Shopping Center." Motion passed 4/0.
C. Authorize Purchase of Shelving for Liquor Store No.2 - Shore wood Village Center
Administrator Dawson explained one of the key components for Liquor Store No.2, located in the
Shore wood Village Shopping Center, included the use of shelving to emphasize wine products. Most
notable would be the introduction of new "lay down" wine wood shelving. The perimeter of the store
would have black metal shelving to match the framing of the beverage cooler. The Lozier brand
CITY COUNCIL REGULAR MEETING MINUTES
AUGUST 11, 2003
Page 4 of 5
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provided the most desirable combination of quality and cost for the metal shelving. Existing shelving
would be made available for purchase through advertising. Administrator Dawson noted the Liquor
Enterprise Fund would be utilized for these purchases.
Lizee moved, Turgeon seconded, Authorizing the purchase of shelving from Dave Grotta Custom
Wood Design for $12,028.75, as specified in its quote of July 15, 2003; and AA Equipment
Company for $4,426.85 as specified in its quote of July 25, 2003. Motion passed 4/0.
D. Schedule date for joint meeting with Park and Planning Commissions
Council agreed a Joint Meeting with Council, Park and Planning Commissioners would take place on
October 6, 2003. More information would be made available later regarding the time and location of this
meeting.
E.
A Resolution Stating the Position of the City Council Regarding Law Enforcement
Responsibilities on Lake Minnetonka
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Councilmember Turgeon stated she was responsible for introducing this resolution to Council this
evening, as she was concerned for potential lack of funding by Hennepin County for additional Water
Patrol deputies for Lake Minnetonka. She requested this resolution be drafted to send a message of
support for the Sheriff's Department position that funding for full-time Water Patrol deputies should be
borne by Hennepin County, rather than local municipalities.
Councilmember Liue stated she thought an additional level of law enforcement had been requested, and
this resolution would clarify the City's position on its stance for this issue.
Acting Mayor Garfunkel commented he had always been of the position that the funding for these
positions should come from Hennepin County, as it was clearly the responsibility of the County to
provide law enforcement on Lake Minnetonka.
Turgeon moved, Zerby seconded, Adopted RESOLUTION NO. 03-068, "A Resolution Stating the .
Position of the City Council Regarding Law Enforcement Responsibilities on Lake Minnetonka."
Motion passed 4/0.
10. ENGINEERINGIPUBLIC WORKS
None.
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
1. County Road 19 Intersection
Administrator Dawson stated the Tonka Bay City Council was meeting with representatives of Hennepin
County to discuss issues related to the cost of acquiring the Tonka Bay Liquor Store to make way for the
improved County Road 19 intersection.
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CITY COUNCIL REGULAR MEETING MINUTES
AUGUST 11, 2003
Page 5 of 5
2. Public Safety Facilities
Administrator Dawson noted the construction of the West Side Public Safety Facility was progressing,
and offered Council the opportunity to view the Facility prior to an upcoming Council meeting. He also
noted the East Side Facility bids should be awarded early October of this year.
3. Smithtown Road
Administrator Dawson reported paving on Smithtown Road had begun from the Victoria municipal
border to Cathcart. He also anticipated the second phase of the project from Cathcart to Grant Lorenz
had been moved up in the schedule to take place prior to September 1, 2003. The contractor on the
project was working Saturdays to complete the project in a timely manner, so as not to impact the school
buses that would be traversing the roadway in September.
B. Mayor & City Council
Council requested updates on the Lake Linden project, Minnetonka Watermain project, and Our Savior's
Lutheran Church issues related to noise and light. Staff responded verbally to each of these items.
Councilmember Lizee noted the Excelsior Sesquicentennial Celebration was taking place August 16, and
17, 2003. She would be playing the part of the White Queen in the Living Chess Game, and Mayor Love
would be the White King, as part of the celebration.
12. ADJOURN
Turgeon moved, Zerby seconded, Adjourning the August 11, 2003, Regular City Council Meeting
at 7:42 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Attest:
Craig W. Dawson, City Administrator
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, AUGUST 11,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
Immediately following Regular Council
Meeting
MINUTES
DRAfT
1.
CONVENE WORK SESSION MEETING
Acting Mayor Garfunkel convened the meeting at 7:53 P.M.
A.
Roll Call
Present:
Acting Mayor Garfunkel; Councilmembers Lizee, Turgeon, and Zerby; Administrator
Dawson; Finance Director Burton; and Planning Director Nielsen
Also present: Deputy City Clerk Panchyshyn, Excelsior Fire District (EFD) Chief DuCharme
(arrived 8:03 P.M.); and South Lake Minnetonka Police Department (SLMPD) Chief
Litsey (arrived 8:47 P.M.)
Absent:
Mayor Love, Attorney Keane, and Engineer Brown
B.
Review Agenda
Without objection from Council, Acting Mayor Garfunkel proceeded with the meeting.
2. PROPOSED 2004 GENERAL FUND OPERATING BUDGET
A. Overview
Finance Director Burton explained the 2004 General Fund Operating Budget was being presented for
review by Council. She noted the budget requests were the result of careful consideration by Staff,
guided by direction of Council at its budget work session in June. She noted Shorewood continued to
provide essential services at a very reasonable cost, with a very lean budget and small staff. Staff
members continue to perform at a high level with economy and efficiency; professional staff
consistently spent countless extra hours to meet and exceed the high expectations of performance.
She next reviewed the budget preparation calendar, including the Truth-in- Taxation process to be
completed by year-end.
Next, Finance Director Burton explained the anticipated highlights of budget revenues and
expenditures for the Year 2004. She noted the City was subject to levy limits, and noted the City was
allowed to raise the levy by an amount equivalent to 60% of lost State Aids. This amounted to an
increase of about $56,000 or 2.19% from the Pay 2003 levy. She also stated the City was permitted to
add a "special levy" to accommodate the debt service payment that would be made annually to fund
the new public safety buildings. For 2004, Shorewood's share of this special levy amount was
estimated to be $510, 480. Finance Director Burton also explained potential fund transfers and other
funding sources for the Pay 2004 Operating Budgets.
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CITY COUNCIL WORK SESSION MEETING MINUTES
August 11, 2003
Page 2 of 3
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With regard to Budget Expenditures, Finance Director Burton explained most of the changes to the
2004 budget would be incremental for the continuing cost of doing business. Significant changes
included expenditures associated with police and fire services, as well as changes to the Park and
Recreation, Employee Pay Plan and Benefits, Information Technology, and Land and Open Space
Acquisition Fund portions of the 2004 General Fund Operating Budget.
Because the Chiefs of the SLMPD and EFD had not yet arrived, Finance Director Burton reviewed
the Budget found in Item 2D.
B. South Lake Minnetonka Police Department
This item followed 2C on this evening's Agenda.
SLMPD Chief Litsey complimented City Staff for support of the Public Safety Facility Project. He
then explained the history of the preparation of the Operating Budget for the Year 2004. He noted
failure by all cities to approve the budget would result in the cities' contributions being the same as in .
2003. He stated he was quite concerned for this potential action as the budget was already quite lean.
At the direction of the Coordinating Committee, he had revised his budget to include a $20,000
contingency that would increase the operating expenses to 1.9% over 2003. This contingency would
be utilized in operating costs for the new Public Safety Facility and overtime-related costs for the
department. The overall operating budget increase would be from 4.8% to 6.3%.
Similarly, according to the Joint Powers Agreement, the cities had agreed to pay their obligation for
the SLMPD's lease obligation for the new police station. The amount each city paid toward that
figure was based on property values. As a result, Shorewood's portion would $258,200. This
payment was considered a special levy and would not be subject to levy limits.
C. Excelsior Fire District
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This item followed 2D on this evening's Agenda.
EFD Chief DuCharme explained the proposed draft Operating and Capital Equipment Plan Budget for .
the EFD for the Year 2004. He detailed the revenues and expenditures and noted the Operating
Budget for the EFD would increase by $5,850, approximately 2.92% in 2004. Also, he stated the
lease payments to the Shorewood EDA would increase to $585,000 should the funding formulas
remain as they had been for the past year. He also explained the anticipated revenues and
expenditures for providing fire services to the City of Orono beginning January, 2004.
Councilmember Zerby thanked him for his efforts in preparation of this budget. Councilmember
Turgeon requested clarification about the necessity of certain vehicles as part of the budget. She
noted certain expenditures associated with larger vehicles were difficult to justify for local residents.
D. City Budget Review
This item was discussed following Item 2A.
Finance Director Burton reviewed the City Budget in detail, specifically noting the highlighted
changes referenced in Item 2A.
CITY COUNCIL WORK SESSION MEETING MINUTES
August 11, 2003
Page 3 of 3
Councilmember Turgeon stated she did not consistently see value in having a montWy newsletter for
residents, as she believed it needed to include more information or a choice needed to be made to
reduce the frequency of newsletters as a cost saving measure.
Councilmember Zerby commented he appreciated the efforts made by Staff to show where choices
had been made to reduce the cost of equipment by sharing with other municipalities. Additionally, he
thought it important to show where the budget had been scrutinized for economy as part of the budget
preparation.
Councilmember Turgeon questioned the $5,000 allocation toward the Land and Open Space
Acquisition Fund referenced in the budget. She stated she would like to see monies set aside for
Right-of-Way Acquisition in addition to the Open Space designation. She encouraged Staff to be
proactive in acquiring right-of-way as properties were sold so that future Councils did not have to deal
with associated costs of acquiring right-of-way whenever projects were taking place i~ the City.
.
Councilmember Lizee agreed, noting consideration also should be given to providing incentive
programs to residents for dedicating right-of-way to the City.
3. OTHER
Finance Director Burton then reviewed the process that the budget would be subjected to as a result of
changes and clarifications made this evening. Council thanked Finance Director Burton and City
Staff for its hard work and dedication in preparing the budget for review, and thanked them for their
continued efforts toward economy in City operations. No further work sessions on the 2004 budget
were deemed necessary prior to setting the 2004 proposed tax levy on September 8.
4. ADJOURN
Lizee moved, Turgeon seconded, Adjourning the Work Session Meeting of August 11,2003 at
10:00 P.M. Motion passed 4/0.
. RESPECTFULLY SUBMITTED,
Sally Keefe,
Recordin2 Secretary
Woody Love, Mayor
Attest:
Craig W. Dawson, City Administrator
1
PAYABLESAPPROVALS
For 8/25/03 Council Meeting
.
Prepared by: ~ a:tk~ tff/ f!i!k-
Catherine Elke, Sr. Accountant
Reviewed by: ~~
Bonnie Burton, Finance Director
Approved by:
Crai
awson, City Administrator
.
Date: 8-;1 /~3
Date: 11>> k
Date: ~ "2tJ -03
-
#:. 3/1
Check Approval List for 08/25/03 Sorted by Department \
Check # Vendor Name Description Check Date Invoice # Amount
35732 ADVANCED IMAGING SO 8/1412003 13003 $160.50
35733 AFSCME COUNCIL 14 AUG UNION DUES 8/14/2003 $193.90
35735 ARROWWOOD RESORT MN GFOA CONF LODGIN 8/14/2003 $200.00
35737 BOSWORTH, KELLY REF OVERPYMT OF TOP 8/14/2003 $15.00
35738 BURTON, BONNIE 1&1 TASK FORCE MILEAG 8/14/2003 $35.28
35741 DAWSON, CRAIG JUNE-MID AUG MILEAGE! 8/14/2003 $394.73
35742 ELKE, CATHERINE 2ND HALF JUN-MID AUG 8/14/2003 $14.40
35743 G & K SERVICES 8/14/2003 073103 $627.06
35744 GOVT FINANCE OFFICR CERT OF ACHIEVE FEE 8/14/2003 $350.00
35746 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 8 8/14/2003 302131-08 $1,088.76
35748 MERIT HTG & COOLING AlC SVC CALL 8/14/2003 8447 $120.00
35750 MINNESOTA GFOA 2003 ANNUAL CONF FEE 8/14/2003 $200.00
35751 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 8/14/2003 $193.35
35752 PAZANDAK, JOSEPH MILEAGE 7/28 - 8/8/03 8/14/2003 $102.60
35753 PERA PAYROLL DEDUCTIONS 8 8/14/2003 762400-08 $2,463.94
35753 PERA PAYROLL DEDUCTIONS 8 8/14/2003 762400-08 $2,272.28
35754 PETTY CASH REIMBURSEMENT 8/14/2003 $5.19 .
35754 PETTY CASH REIMBURSEMENT 8/14/2003 $5.30
35756 SCOTT, GREGORY REF APPLICATION FEES 8/14/2003 $200.00
35758 SBC PAGING 1-YR PAGER SVC-LB 8/18/2003 68593107 $291.33
35760 CULLIGAN BOTTLED WA 8/21/2003 114X2415 $41.06
35766 MN SUN PUBLICATIONS ORDINANCE 396 8/21/2003 622681 $57.20
35766 MN SUN PUBLICATIONS RESOLUTION 03-059 8/21/2003 622682 $82.22
35766 MN SUN PUBLICATIONS ANNUAL SUMMARY 8/21/2003 623351 $157.30
35766 MN SUN PUBLICATIONS KEY FINANCIAL 8/21/2003 623352 $71.50
35766 MN SUN PUBLICATIONS COMBINE STATE ENTER 8/21/2003 623354 $300.30
35766 MN SUN PUBLICATIONS COMBINED BAL ALL FUN 8/21/2003 623355 $289.58
35766 MN SUN PUBLICATIONS COMBINE STATE ALL GO 8/21/2003 623356 $311.03
35769 SAM'S CLUB 8/21/2003 $7.71
35769 SAM'S CLUB 8/21/2003 $21.18
35769 SAM'S CLUB 8/21/2003 $236.87
35769 SAM'S CLUB 8/21/2003 $483.76
35771 TWIN CITY STRIPING STREET STRIPING 8/21/2003 2992 $7,020.90 .
35772 XCELENERGY 8/21/2003 0326-600- $33.89
35772 XCEL ENERGY 8/21/2003 1541-203- $7.40
35772 XCEL ENERGY 8/21/2003 1732-704- $2,439.51
35776 BERRY COFFEE CO 8/26/2003 364782 $22.00
35776 BERRY COFFEE CO 8/26/2003 364783 $22.00
35777 COMMUNITY REC RESO JULY CONTRACT SVCS 8/26/2003 6 $1,240.00
35781 FORTIS BENEFITS INS C STD PREM-SEPT 8/26/2003 $81.00
35786 KAR PRODUCTS SHOP SUPPLIES 8/26/2003 90006732 $278.83
35787 LARKIN, HOFFMAN, DAL GENERAL MATTERS 8/26/2003 439655 $1,554.50
35787 LARKIN, HOFFMAN, DAL LINDEN HILLS 8/26/2003 439656 $96.00
35787 LARKIN, HOFFMAN, DAL OAKVIEW ESTATES 8/26/2003 439656 $48.00
35787 LARKIN, HOFFMAN, DAL SEVERS FARM MKT 8/26/2003 439656 $336.00
35787 LARKIN, HOFFMAN, DAL O'DONNELL VARIANCE 8/26/2003 439656 $96.00
35787 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 8/26/2003 439657 $375.00
35787 LARKIN, HOFFMAN, DAL CUB FOODS 8/26/2003 439659 $1,290.00
35787 LARKIN, HOFFMAN, DAL METRICOM BANKRUPTC 8/26/2003 439660 $711.14
35788 LK MTKA CONSERV. DIS 3RD QTR LEVY PYMT 8/26/2003 $6,456.02
35789 LUGOWSKI, JOSEPH SEC 125 REIMBURSEME 8/26/2003 $371.00
35791 MEDICA SEPT MEDICAL PREM 8/26/2003 10324413 $8,489.61
Check # Vendor Name Description Check Date Invoice # Amount
35793 MIDWEST MAILING SYS AUG NEWSLElTER 8/26/2003 56034 $337.64
35794 OFFICE DEPOT ~26/2003 21215249 $216.21
35795 ORONO, CITY OF AUG ANIMAL CONTROL 8/26/2003 2622 $1,579.08
35800 SO LK MTKA POLICE DE MONTHLY BUDGET 8/26/2003 $51,9n.OO
35803 UNUM LIFE INSURANCE SEPT L TO PREM 8/26/2003 $301.07
35805 XCEL ENERGY ~26/2003 0615-308- $3.14
35805 XCEL ENERGY 8/26/2003 1605-305- $105.18
35805 XCEL ENERGY 8/26/2003 1724-866- $87.05
35805 XCEL ENERGY ~26/2003 2001-503- $21.40
TOTAL FOR 101 GENERAL FUND $96,589.90
35801 TECHIES SEPT SVC ~26/2003 $500.00
TOTALFOR 401 PUBliC FACIliTIES/OFFICE EQUIPMENT $500.00
35736 B-QUIST'S INC CONCESSION SUPPLIES ~14/2003 JULY $14.95
35740 DAVIS, CHARLES S. CONCESSION CONTRAC 8/14/2003 $3,305.46
35769 SAM'S CLUB CR FOR RETD CONCESSI 8/21/2003 ($119.22)
35769 SAM'S CLUB CR FOR RETD CONCESSI 8/21/2003 ($55.11)
TOTALFOR 402 PARK CAPITAL IMPROVEMENT $3,146.08
. 35768 QWEST ~21 /2003 $261.99
35768 QWEST ~21/2OO3 $159.05
35772 XCEL ENERGY 8/21/2003 0234-748- $7.40
35772 XCEL ENERGY 8/21/2003 1351-508- $1,002.48
35772 XCELENERGY ~21 /2003 1776-835- $12.41
35772 XCEL ENERGY ~21/2003 2095-300- $2,092.59
35799 QWEST ~26/2oo3 $58.14
35805 XCEL ENERGY 8/26/2003 0145-009- $7.40
TOTAL FOR 601 WATER UTIliTY $3,601.46
35772 XCEL ENERGY 8/21/2003 0191-308- $22.35
35772 XCEL ENERGY ~21/2003 0640-202- $11.35
35772 XCEL ENERGY 8/21/2003 0675-505- $13.58
35772 XCEL ENERGY 8/21/2003 0942-567- $40.65
35772 XCEL ENERGY ~21/2003 1350-001- $13.01
35772 XCEL ENERGY 8/21/2003 1641-408- $74.93
35772 XCEL ENERGY 8/21/2003 2325-902- $25.44
. 35772 XCEL ENERGY 8/21/2003 2397-003- $9.85
35792 METRO COUNCIL ENVIR SEPT WASTEWATER ~26/2003 760366 $31,711.33
35805 XCELENERGY ~26/2oo3 0074-000- $8.35
35805 XCEL ENERGY ~26/2oo3 0408-607- $80.31
35805 XCEL ENERGY 8/26/2003 1285-101- $18.73
35805 XCEL ENERGY ~26/2003 1373-808- $7.96
35805 XCEL ENERGY 8/26/2003 1564-303- $8.35
TOTALFOR 611 SANITARY SEWER UTIliTY $32,046.19
35779 E-Z RECYCLING INC. AUG SVC 8/26/2003 5479 $6,255.00
TOTAL FOR 621 RECYCUNG UTIUTY $6,255.00
35747 MARLIN'S TRUCKING ~14/2003 12961/92/ $61.34
35747 MARLIN'S TRUCKING ~14/2003 12961/92/ $61.33
35755 QUALITY WINE & SPIRIT 8/14/2003 293259-00 $213.79
35755 QUALITY WINE & SPIRIT ~14/2003 293427-00 $1,038.66
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP M 4/2003 $39.29
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP ~14/2003 $19.99
35759 ARCTIC GLACIER INC 8/21/2003 38732161 $62.80
35759 ARCTIC GLACIER lNC ~21/2003 38732210 $59.00
Check # Vendor Name Description Check Date Invoice # Amount
35759 ARCTIC GLACIER INC 8/21/2003 38732231 $37.56 01
35759 ARCTIC GLACIER INC 8/21/2003 39532190 $14.68
35761 EAST SIDE BEVERAGE 8/21/2003 430390 $12.10
35761 EAST SIDE BEVERAGE 8/21/2003 430390 $891.65
35762 HERMEL WHOLESALE 8/21/2003 427949 $264.60
35762 HERMEL WHOLESALE 8/21/2003 427949 $16.40
35763 HOHENSTEINS INC 8/21/2003 311059 $127.90
35764 MARK VII 8/21/2003 3n $26.00
35764 MARK VII 8/21/2003 521475a $0.40
35765 MIDWEST COCA-COLA B 8/21/2003 63202207 $129.30
35766 MN SUN PUBLICATIONS LIQUOR FUNDS 8/21/2003 623353 $78.65
35766 MN SUN PUBLICATIONS BID AD L1Q STORE COOL 8/21/2003 623369 $57.20
35767 QUALITY WINE & SPIRIT 8/21/2003 295867-00 $150.43
35767 QUALITY WINE & SPIRIT 8/21/2003 295868-00 $55.40
35767 QUALITY WINE & SPIRIT 8/21/2003 295868-00 $949.16
35n3 ARCTIC GLACIER INC 8/26/2003 38732280 $48.48
35n4 BELLBOY BAR SUPPLY 8/26/2003 37355900 $30.19
35n5 BELLBOY CORPORATIO 8/26/2003 27013900 $435.85
35n5 BELLBOY CORPORATIO 8/26/2003 27013900 $432.00
35n5 BELLBOY CORPORATIO 8/26/2003 27088700 $1,193.00 .
35n8 DAY DISTRIBUTING 8/26/2003 229061 $1,152.50
35n8 DAY DISTRIBUTING 8/26/2003 229888 $450.10
35780 EAST SIDE BEVERAGE 8/2612003 433564 $3,062.80
35781 FORTIS BENEFITS INS C STD PREM-SEPT 8/26/2003 $9.00
35782 GRAPE BEGINNINGS, IN 8/26/2003 56926 $88.00
35783 GRIGGS, COOPER & CO 8/26/2003 752368 $305.57
35783 GRIGGS, COOPER & CO 8/26/2003 752645 $1,138.46
35783 GRIGGS, COOPER & CO 8/26/2003 755556 $937.55
35783 GRIGGS, COOPER & CO 8/26/2003 755819 $272.33
35785 JOHNSON BROS L1QUO 8/26/2003 1592349 $686.83
35785 JOHNSON BROS L1QUO 8/26/2003 1592349 $680.05
35785 JOHNSON BROS L1QUO 8/26/2003 1595506 $224.30
35785 JOHNSON BROS L1QUO 8/26/2003 1595507 $367.75
35785 JOHNSON BROS L1QUO 8/26/2003 1595507 $2,095.75
35787 LARKIN, HOFFMAN, DAL GENERAL MATTERS 8/26/2003 439655 $200.30
35790 MARK VII 8/26/2003 566813 $2,249.60
35790 MARK VII 8/26/2003 569456 $586.70 .
35790 MARK VII 8/26/2003 569457 $39.00
35791 MEDICA SEPT MEDICAL PREM 8/26/2003 10324413 $505.50
35796 PAUSTIS WINE COMPAN 8/26/2003 8011597 $1,342.48
35796 PAUSTIS WINE COMPAN 8/26/2003 8012207 ($36.00)
35797 PHILLIPS WINE & SPIRIT 8/26/2003 974102 $259.80
35797 PHILLIPS WINE & SPIRIT 8/26/2003 974102 $84.15
35797 PHILLIPS WINE & SPIRIT 8/26/2003 976723 $125.95
35797 PHILLIPS WINE & SPIRIT 8/26/2003 976725 $530.35
35802 THORPE DISTRIBUTING 8/26/2003 305263 $112.50
35802 THORPE DISTRIBUTING 8/26/2003 305681 $52.60
35802 THORPE DISTRIBUTING 8/26/2003 305681 $1,235.10
35802 THORPE DISTRIBUTING 8/26/2003 306475 $2,117.75
35803 UNUM LIFE INSURANCE SEPT L TO PREM 8/26/2003 $22.16
35804 WINE COMPANY (THE) 8/26/2003 9363-00 $264.05
TOTAL FOR 641 SHOREWOOD PLAZA UQUOR $27,670.13
35734 ARCTIC GLACIER INC 8/14/2003 38732161 $19.44
35745 HERMEL WHOLESALE 8/14/2003 426734 $350.02
35747 MARLIN'S TRUCKING 8/14/2003 12960/91/ $55.35
!::.be~k.#_Xe'!4p!'...!!~1TJ:.fi. .....__l>.~~E'jp~!!!!!:.~......_ Check Date Invoice # Amount
"_...,_..>~,..-",-~, -~- . ,,~. "-p.,~._,-
35747 MARLIN'S TRUCKING 8/14/2003 12960/91/ $55.35
35749 MIDWEST COCA-COLA B 8/14/2003 61279145 $71.70
35755 QUALITY WINE & SPIRIT 8/14/2003 293258-00 $118.75
35755 QUALITY WINE & SPIRIT 8/14/2003 293425-00 $643.59
35755 QUALITY WINE & SPIRIT 8/14/2003 293425-00 $179.31
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/14/2003 $39.30
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/14/2003 $20.00
35759 ARCTIC GLACIER INC 8/21/2003 38732211 $60.08
35761 EAST SIDE BEVERAGE 8/21/2003 430391 $2,388.80
35761 EAST SIDE BEVERAGE 8/21/2003 430391 $10.40
35763 HOHENSTEINS INC 8/21/2003 311060 $47.90
35765 MIDWEST COCA-COLA B 8/21/2003 63202082 $92.10
35766 MN SUN PUBLICATIONS LIQUOR FUNDS 8/21/2003 623353 $78.65
35767 QUALITY WINE & SPIRIT 8/21/2003 295864-00 $118.75
35767 QUALITY WINE & SPIRIT 8/21/2003 295865-00 $1,008.66
35no TRI COUNTY BEVERAGE 8/21/2003 141402 $52.60
35n5 BELLBOY COR PO RATIO 8/26/2003 27013800 $216.00
35775 BELLBOY CORPORA TIO 8/26/2003 27013800 $248.45
35n5 BELLBOY CORPORATIO 8/26/2003 27089000 $757.75
. 35778 DAY DISTRIBUTING 8/26/2003 229060 $661.65
35n8 DAY DISTRIBUTING 8/26/2003 229060 $18.40
35n8 DAY DISTRIBUTING 8/26/2003 229887 $984.20
35780 EAST SIDE BEVERAGE 8/26/2003 433560 $2,932.05
35781 FORTIS BENEFITS INS C STO PREM-SEPT 8/26/2003 $9.00
35783 GRIGGS, COOPER & CO 8/26/2003 752371 $715.28
35783 GRIGGS, COOPER & CO 8/26/2003 752646 $934.77
35783 GRIGGS, COOPER & CO 8/26/2003 755555 $817.75
35783 GRIGGS, COOPER & CO 8/26/2003 755823 $193.20
35783 GRIGGS, COOPER & CO 8/26/2003 755824 $1,330.21
35784 HONEYWELL ALARM MONITORING 8/26/2003 2506410 $178.92
35785 JOHNSON BROS L1QUO 8/26/2003 1592348 $248.30
35785 JOHNSON BROS L1QUO 8/26/2003 1592348 $1,390.06
35785 JOHNSON BROS L1QUO 8/26/2003 1595505 $29.99
35785 JOHNSON BROS L1QUO 8/26/2003 1595505 $20.80
35785 JOHNSON BROS L1QUO 8/26/2003 1595505 $1,314.59
35790 MARK VII 8/26/2003 566797 $1,591.50
. 35790 MARK VII 8/26/2003 569444 $435.15
35790 MARK VII 8/26/2003 569445 $32.00
35791 MEDICA SEPT MEDICAL PREM 8/26/2003 10324413 $558.71
35796 PAUSTIS WINE COM PAN 8/26/2003 8011596 $658.00
35797 PHILLIPS WINE & SPIRIT 8/26/2003 3283318 ($112.00)
35797 PHILLIPS WINE & SPIRIT 8/26/2003 974101 $45.90
35797 PHILLIPS WINE & SPIRIT 8/26/2003 976722 $454.05
35798 QWEST DEX 8/26/2003 16120357 $212.80
35802 THORPE DISTRIBUTING 8/26/2003 305264 $571.00
35802 THORPE DISTRIBUTING 8/26/2003 305679 $2,649.90
35802 THORPE DISTRIBUTING 8/26/2003 305680 $227.00
35802 THORPE DISTRIBUTING 8/26/2003 306472 $13.15
35802 THORPE DISTRIBUTING 8/26/2003 306472 $3,079.80
35803 UNUM LIFE INSURANCE SEPT L TO PREM 8/26/2003 $24.03
35804 WINE COMPANY (THE) 8/26/2003 9362-00 $1 n,90
TOTAL FOR 642 WATERFORD UQUOR $29,031.01
35739 CHARLES CUDD CO ESCR REF-26190 BIRCH 8/14/2003 $5,235.00
TOTALFOR 880 ESCROW DEPOSIT AGENCY $5,235.00
- GheckApproval. List-for~08125103...Couneil-Meeting~. - _. ,--._-
Check # Vendor Name Description Check Date Invoice # Amount
35732 ADVANCED IMAGING SO 8/14/2003 13003 $160.50
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $160.50
35733 AFSCME COUNCIL 14 AUG UNION DUES 8/14/2003 $193.90
TOTAL FOR AFSCME COUNCIL 14 $193.90
35734 ARCTIC GLACIER INC 8/14/2003 38732161 $19.44
TOTAL FOR ARCTIC GLACIER INC $19.44
35735 ARROWWOOD RESORT MN GFOA CONF LODGIN 8/14/2003 $200.00
TOTAL FOR ARROWWOOD RESORT & CONF CTR $200.00
35736 B-QUIST'S INC CONCESSION SUPPLIES 8/14/2003 JULY $14.95
TOTAL FOR B.QUIST'S INC $14.95
35737 BOSWORTH, KELLY REF OVERPYMT OF TOP 8/14/2003 $15.00
TOTAL FOR BOSWORTH, KELLY $15.00
35738 BURTON, BONNIE 1&1 TASK FORCE MILEAG 8/14/2003 $35.28
. TOTAL FOR BURTON, BONNIE $35.28
35739 CHARLES CUDD CO ESCR REF-26190 BIRCH 8/14/2003 $5,235.00
TOTAL FOR CHARLES CUDD CO $5,235.00
35740 DAVIS, CHARLES S. CONCESSION CONTRAC 8/14/2003 $3,305.46
TOTAL FOR DA VIS, CHARLES S. $3,305.46
35741 DAWSON, CRAIG JUNE-MID AUG MILEAGE! 8/14/2003 $394.73
TOTAL FOR DA WSON, CRAIG $394.73
35742 ELKE, CATHERINE 2ND HALF JUN-MID AUG 8/14/2003 $14.40
TOTAL FOR ELKE, CATHERINE $14.40
35743 G & K SERVICES 8/14/2003 073103 $627.06
TOTAL FOR G & K SERVICES $627.06
35744 GOVT FINANCE OFFICR CERT OF ACHIEVE FEE 8/14/2003 $350.00
TOTAL FOR GOVT FINANCE OFFICRS ASSN $350.00
35745 HERMEL WHOLESALE 8/14/2003 426734 $350.02
TOTAL FOR HERMEL WHOLESALE $350.02
. 35746 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 8 8/14/2003 302131-08 $1,088.76
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,088.76
35747 MARLIN'S TRUCKING 8/14/2003 12960/91/ $55.35
35747 MARLIN'S TRUCKING 8/14/2003 12960/91/ $55.35
35747 MARLIN'S TRUCKING 8/1412003 12961/92/ $61.33
35747 MARLIN'S TRUCKING 8/14/2003 12961/92/ $61.34
TOTAL FOR MARUN'S TRUCKING $233.37
35748 MERIT HTG & COOLING AlC SVC CALL 8/14/2003 8447 $120.00
TOTAL FOR MERIT HTG & COOUNG $120.00
35749 MIDWEST COCA-COLA B 8/14/2003 61279145 $71.70
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $71.70
35750 MINNESOTA GFOA 2003 ANNUAL CONF FEE 8/14/2003 $200.00
TOTAL FOR MINNESOTA GFOA $200.00
35751 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 8/14/2003 $193.35
TOTAL FOR MN CHlW SUPPORT PMT CTR $193.35
35752 PAZANDAK, JOSEPH MILEAGE 7128 - 8/8/03 8/14/2003 $102.60
TOTAL FOR PAZANDAK, JOSEPH $102.60
35753 PERA PAYROLL DEDUCTIONS 8 8/14/2003 762400-08 $2,272.28
. Check # YefllljJrliaf!le ___ l2.~sc.!iptjpn Check Date Invoice # Amount
-
35753 PERA PAYROLL DEDUCTIONS 8 8/14/2003 762400-08 $2,463.94
TOTAL FOR PERA $4,736.22
35754 PETTY CASH REIMBURSEMENT 8/14/2003 $5.19
35754 PETTY CASH REIMBURSEMENT 8/14/2003 $5.30
TOTAL FOR PETTY CASH $10.49
35755 QUALITY WINE & SPIRIT 8/14/2003 293258-00 $118.75
35755 QUALITY WINE & SPIRIT 8/14/2003 293259-00 $213.79
35755 QUALITY WINE & SPIRIT 8/14/2003 293425-00 $179.31
35755 QUALITY WINE & SPIRIT 8/14/2003 293425-00 $643.59
35755 QUALITY WINE & SPIRIT 8/14/2003 293427-00 $1,038.66
TOTAL FOR QUALITY WINE & SPIRITS CO $2,194.10
35756 SCOTT, GREGORY REF APPLICATION FEES 8/14/2003 $200.00
TOTAL FOR SCOTT, GREGORY $200.00
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/14/2003 $39.29
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/14/2003 $39.30
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/14/2003 $20.00
35757 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/14/2003 $19.99
TOTAL FOR SWANDBY, DONAW $118.58
35758 SBC PAGING 1-YR PAGER SVC-LB 8/18/2003 68593107 $291.33 .
TOTAL FOR SBC PAGING $291.33
35759 ARCTIC GLACIER INC 8/21/2003 38732161 $62.80
35759 ARCTIC GLACIER INC 8/21/2003 38732210 $59.00
35759 ARCTIC GLACIER INC 8/21/2003 38732211 $60.08
35759 ARCTIC GLACIER INC 8/21/2003 38732231 $37.56
35759 ARCTIC GLACIER INC 8/21/2003 39532190 $14.68
TOTAL FOR ARCTIC GLACIER INC $234.12
35760 CULLIGAN BOTTLED W A 8/21/2003 114X2415 $41.06
TOTAL FOR CULUGAN BOTTLED WATER $41.06
35761 EAST SIDE BEVERAGE 8/21/2003 430390 $12.10
35761 EAST SIDE BEVERAGE 8/21/2003 430390 $891.65
35761 EAST SIDE BEVERAGE 8/21/2003 430391 $10.40
35761 EAST SIDE BEVERAGE 8/21/2003 430391 $2,388.80
TOTAL FOR EAST SIDE BEVERAGE COMPAN $3,302.95
35762 HERMEL WHOLESALE 8/21/2003 427949 $16.40 .
35762 HERMEL WHOLESALE 8/21/2003 427949 $264.60
TOTAL FOR HERMEL WHOLESALE $281.00
35763 HOHENSTEINS INC 8/21/2003 311059 $127.90
35763 HOHENSTEINS INC 8/21/2003 311060 $47.90
TOTAL FOR HOHENSTEINS INC $175.80
35764 MARK VII 8/21/2003 377 $26.00
35764 MARK VII 8/21/2003 521475a $0.40
TOTAL FOR MARK VII $26.40
35765 MIDWEST COCA-COLA B 8/21/2003 63202082 $92.10
35765 MIDWEST COCA-COLA B 8/21/2003 63202207 $129.30
TOTAL FOR MIDWEST COCA-COLA BOTTUN $221.40
35766 MN SUN PUBLICATIONS ORDINANCE 396 8/21/2003 622681 $57.20
35766 MN SUN PUBLICATIONS RESOLUTION 03-059 8/21/2003 622682 $82.22
35766 MN SUN PUBLICATIONS ANNUAL SUMMARY 8/21/2003 623351 $157.30
35766 MN SUN PUBLICATIONS KEY FINANCIAL 8/21/2003 623352 $71.50
35766 MN SUN PUBLICATIONS LIQUOR FUNDS 8/21/2003 623353 $78.65
35766 MN SUN PUBLICATIONS LIQUOR FUNDS 8/21/2003 623353 $78.65
. . C"' , _ "'. -j:.;;;.~:;;-';;_:t.':':.'::': .:O~.',"_,~~.',' ',. :.~::; .-i,:.,:: ,~::_,:;:'L':- - " -"." ; ;, ,;: :~~..,:';:':_c~'.;''';
Thursday, August 21, 2003
Check # Vendor Name Description Check Date Invoice # Amount
35766 MN SUN PUBLICATIONS COMBINE STATE ENTER 8/21/2003 623354 $300.30
35766 MN SUN PUBLICATIONS COMBINED BAL ALL FUN 8/21/2003 623355 $289.58
35766 MN SUN PUBLICATIONS COMBINE STATE ALL GO 8/21/2003 623356 $311.03
35766 MN SUN PUBLICATIONS BID AD L1Q STORE COOL 8/21/2003 623369 $57.20
TOTAL FOR MN SUN PUBliCATIONS $1,483.63
35767 QUALITY WINE & SPIRIT 8/21/2003 295864-00 $118.75
35767 QUALITY WINE & SPIRIT 8/21/2003 295865-00 $1,008.66
35767 QUALITY WINE & SPIRIT 8/21/2003 295867-00 $150.43
35767 QUALITY WINE & SPIRIT 8/21/2003 295868-00 $55.40
35767 QUALITY WINE & SPIRIT 8/21/2003 295868-00 $949.16
TOTAL FOR QUAliTY WINE & SPIRITS CO $2,282.40
35768 QWEST 8/21/2003 $159.05
35768 QWEST 8/21/2003 $261.99
TOTAL FOR QWEST $421.04
35769 SAM'S CLUB 8/21/2003 $7.71
35769 SAM'S CLUB CR FOR RETD CONCESSI 8/21/2003 ($55.11)
35769 SAM'S CLUB CR FOR RETD CONCESSI 8/21/2003 ($119.22)
35769 SAM'S CLUB 8/21/2003 $21.18
. 35769 SAM'S CLUB 8/21/2003 $236.87
35769 SAM'S CLUB 8/21/2003 $483.76
TOTAL FOR SAM'S CLUB $575.19
35no TRI COUNTY BEVERAGE 8/21/2003 141402 $52.60
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $52.60
35n1 TWIN CITY STRIPING STREET STRIPING 8/21/2003 2992 $7,020.90
TOTAL FOR TWIN CITY STRIPING $7,020.90
35n2 XCEL ENERGY 8/21/2003 0191-308- $22.35
35n2 XCEL ENERGY 8/21/2003 0234-748- $7.40
35n2 XCEL ENERGY 8/21/2003 0326-600- $33.89
35n2 XCEL ENERGY 8/21/2003 0640-202- $11.35
35n2 XCEL ENERGY 8/21/2003 0675-505- $13.58
35n2 XCEL ENERGY 8/21/2003 0942-567- $40.65
35n2 XCEL ENERGY 8/21/2003 1350-001- $13.01
35n2 XCEL ENERGY 8/21/2003 1351-508- $1,002.48
35n2 XCEL ENERGY 8/21/2003 1541-203- $7.40
. 35n2 XCEL ENERGY 8/21/2003 1641-408- $74.93
35772 XCEL ENERGY 8/21/2003 1732-704- $2,439.51
35n2 XCEL ENERGY 8/21/2003 1n6-835- $12.41
35n2 XCEL ENERGY 8/21/2003 2095-300- $2,092.59
35n2 XCEL ENERGY 8/21/2003 2325-902- $25.44
35n2 XCEL ENERGY 8/21/2003 2397-003- $9.85
TOTAL FOR XCEL ENERGY $5,806.84
35773 ARCTIC GLACIER INC 8/26/2003 38732280 $48.48
TOTAL FOR ARCTIC GLACIER INC $48.48
35n4 BELLBOY BAR SUPPLY 8/26/2003 37355900 $30.19
TOTAL FOR BELLBOY BAR SUPPLY $30.19
35n5 BELLBOY CORPORA TIO 8/26/2003 27013800 $248.45
35n5 BELLBOY CORPORATIO 8/26/2003 27013800 $216.00
35n5 BELLBOY CORPORATIO 8/26/2003 27013900 $432.00
35n5 BELLBOY CORPORA TIO 8/26/2003 27013900 $435.85
35n5 BELLBOY CORPORA TIO 8/26/2003 27088700 $1,193.00
35775 BELLBOY CORPORATIO 8/26/2003 27089000 $757.75
TOTAL FOR BELLBOY CORPORATION $3,283.05
,-,_.0."",
Thursday, August
Check# Vendor Name Description Check Date Invoice # Amount
35776 BERRY COFFEE CO 8/26/2003 364782 $22.00
35776 BERRY COFFEE CO 8/26/2003 364783 $22.00
TOTAL FOR BERRY COFFEE CO $44.00
35777 COMMUNITY REC RESO JULY CONTRACT SVCS 8/26/2003 6 $1,240.00
TOTAL FOR COMMUNITY REC RESOURCES $1,240.00
35778 DAY DISTRIBUTING 8/26/2003 229060 $18.40
35778 DAY DISTRIBUTING 8/26/2003 229060 $661.65
35778 DAY DISTRIBUTING 8/26/2003 229061 $1,152.50
35778 DAY DISTRIBUTING 8/26/2003 229887 $984.20
35778 DAY DISTRIBUTING 8/26/2003 229888 $450.10
TOTAL FOR DAYDISTRIBUTING $3,266.85
35779 E-Z RECYCLING INC. AUG SVC 8/26/2003 5479 $6,255.00
TOTAL FOR E-Z RECYCUNG INC. $6,255.00
35780 EAST SIDE BEVERAGE 8/26/2003 433560 $2,932.05
35780 EAST SIDE BEVERAGE 8/26/2003 433564 $3,062.80
TOTAL FOR EAST SIDE BEVERAGE COMPAN $5,994.85
35781 FORTIS BENEFITS INS C STD PREM-SEPT 8/26/2003 $9.00
35781 FORTIS BENEFITS INS C STD PREM-SEPT 8/26/2003 $9.00
35781 FORTIS BENEFITS INS C STD PREM-SEPT 8/26/2003 $81.00 .
TOTAL FOR FORTIS BENEFITS INS CO $99.00
35782 GRAPE BEGINNINGS, IN 8/26/2003 56926 $88.00
TOTAL FOR GRAPE BEGINNINGS, INC $88.00
35783 GRIGGS, COOPER & CO 8/26/2003 752368 $305.57
35783 GRIGGS, COOPER & CO 8/26/2003 752371 $715.28
35783 GRIGGS, COOPER & CO 8/26/2003 752645 $1,138.46
35783 GRIGGS, COOPER & CO 8/26/2003 752646 $934.77
35783 GRIGGS, COOPER & CO 8/26/2003 755555 $817.75
35783 GRIGGS, COOPER & CO 8/26/2003 755556 $937.55
35783 GRIGGS, COOPER & CO 8/26/2003 755819 $272.33
35783 GRIGGS, COOPER & CO 8/26/2003 755823 $193.20
35783 GRIGGS, COOPER & CO 8/26/2003 755824 $1,330.21
TOTAL FOR GRIGGS, COOPER & COMPANY $6,645.12
35784 HONEYWELL ALARM MONITORING 8/26/2003 2506410 $178.92
TOTAL FOR HONEYWELL $178.92 .
35785 JOHNSON BROS L10UO 8/26/2003 1592348 $248.30
35785 JOHNSON BROS L10UO 8/26/2003 1592348 $1 ,390.06
35785 JOHNSON BROS L10UO 8/26/2003 1592349 $680.05
35785 JOHNSON BROS L10UO 8/26/2003 1592349 $686.83
35785 JOHNSON BROS L10UO 8/26/2003 1595505 $20.80
35785 JOHNSON BROS L10UO 8/26/2003 1595505 $29.99
35785 JOHNSON BROS L10UO 8/26/2003 1595505 $1,314.59
35785 JOHNSON BROS L10UO 8/26/2003 1595506 $224.30
35785 JOHNSON BROS L10UO 8/26/2003 1595507 $367.75
35785 JOHNSON BROS L10UO 8/26/2003 1595507 $2,095.75
TOTAL FOR JOHNSON BROS UQUOR CO. $7,058.42
35786 KAR PRODUCTS SHOP SUPPLIES 8/26/2003 90006732 $278.83
TOTAL FOR KAR PRODUCTS $278.83
35787 LARKIN, HOFFMAN, DAL GENERAL MATTERS 8/26/2003 439655 $200.30
35787 LARKIN, HOFFMAN, DAL GENERAL MATTERS 8/26/2003 439655 $1,554.50
35787 LARKIN, HOFFMAN, DAL LINDEN HILLS 8/26/2003 439656 $96.00
35787 LARKIN, HOFFMAN, DAL O'DONNELL VARIANCE 8/26/2003 439656 $96.00
35787 LARKIN, HOFFMAN, DAL OAKVIEW ESTATES 8/26/2003 439656 $48.00
Check # Vendor Name [!escription Check Date Invoice # Amount
35787 LARKIN, HOFFMAN, DAL SEVERS FARM MKT 8/26/2003 439656 $336.00
35787 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 8/26/2003 439657 $375.00
35787 LARKIN, HOFFMAN, DAL CUB FOODS 8/26/2003 439659 $1,290.00
35787 LARKIN, HOFFMAN, DAL METRICOM BANKRUPTC 8/26/2003 439660 $711.14
TOTAL FOR LARKIN, HOFFMAN, DALY... $4,706.94
35788 LK MTKA CONSERV. DIS 3RD QTR LEVY PYMT 8/26/2003 $6,456.02
TOTAL FOR LK MTKA CONSERV. DISTRICT $6,456.02
35789 LUGOWSKI, JOSEPH SEC 125 REIMBURSEME 8/26/2003 $371.00
TOTAL FOR LUGOWSKI, JOSEPH $371.00
35790 MARK VII 8/26/2003 566797 $1 ,591.50
35790 MARK VII 8/26/2003 566813 $2,249.60
35790 MARK VII 8/26/2003 569444 $435.15
35790 MARK VII 8/26/2003 569445 $32.00
35790 MARK VII 8/26/2003 569456 $586.70
35790 MARK VII 8/26/2003 569457 $39.00
TOTAL FOR MARK Vll $4,933.95
35791 MEDICA SEPT MEDICAL PREM 8/26/2003 10324413 $505.50
35791 MEDICA SEPT MEDICAL PREM 8/26/2003 10324413 $558.71
. 35791 MEDICA SEPT MEDICAL PREM 8/26/2003 10324413 $8,489.61
TOTAL FOR MEDICA $9,553.82
35792 METRO COUNCIL ENVIR SEPT WASTEWATER 8/26/2003 760366 $31,711.33
TOTAL FOR METRO COUNCIL ENVIRONMENT $31,711.33
35793 MIDWEST MAILING SYS AUG NEWSLETTER 8/26/2003 56034 $337.64
TOTAL FOR MIDWEST MAIUNG SYSTEMS INC $337.64
35794 OFFICE DEPOT 8/26/2003 21215249 $216.21
TOTAL FOR OFFICE DEPOT $216.21
35795 ORONO, CITY OF AUG ANIMAL CONTROL 8/26/2003 2622 $1,579.08
TOTAL FOR ORONO, CITY OF $1,579.08
35796 PAUSTIS WINE COM PAN 8/26/2003 8011596 $658.00
35796 PAUSTIS WINE COM PAN 8/26/2003 8011597 $1,342.48
35796 PAUSTIS WINE COM PAN 8/26/2003 8012207 ($36.00)
TOTAL FOR PAUSTIS WINE COMPANY $1,964.48
. 35797 PHILLIPS WINE & SPIRIT 8/26/2003 3283318 ($112.00)
35797 PHILLIPS WINE & SPIRIT 8/26/2003 974101 $45.90
35797 PHILLIPS WINE & SPIRIT 8/26/2003 974102 $84.15
35797 PHILLIPS WINE & SPIRIT 8/26/2003 974102 $259.80
35797 PHILLIPS WINE & SPIRIT 8/26/2003 976722 $454.05
35797 PHILLIPS WINE & SPIRIT 8/26/2003 976723 $125.95
35797 PHILLIPS WINE & SPIRIT 8/26/2003 976725 $530.35
TOTAL FOR PHILUPS WINE & SPIRITS $1,388.20
35798 QWEST DEX 8/26/2003 16120357 $212.80
TOTAL FOR QWEST DEX $212.80
35799 QWEST 8/26/2003 $58.14
TOTAL FOR QWEST $58.14
35800 SO LK MTKA POLICE DE MONTHLY BUDGET 8/26/2003 $51,977.00
TOTAL FOR SO LK MTKA POUCE DEPT $51,977.00
35801 TECHIES SEPT SVC 8/26/2003 $500.00
TOTAL FOR TECHlES $500.00
35802 THORPE DISTRIBUTING 8/26/2003 305263 $112.50
35802 THORPE DISTRIBUTING 8/26/2003 305264 $571.00
35802 THORPE DISTRIBUTING 8/26/2003 305679 $2,649.90
Check # Vendor Name Description Check Date Invoice # Amount
35802 THORPE DISTRIBUTING 8/26/2003 305680 $227.00
35802 THORPE DISTRIBUTING 8/26/2003 305681 $52.60
35802 THORPE DISTRIBUTING 8/26/2003 305681 $1,235.10
35802 THORPE DISTRIBUTING 8/26/2003 306472 $13.15
35802 THORPE DISTRIBUTING 8/26/2003 306472 $3,079.80
35802 THORPE DISTRIBUTING 8/26/2003 306475 $2,117.75
TOTAL FOR THORPE DISTRIBUTING COMPA $10,058.80
35803 UNUM LIFE INSURANCE SEPT L TD PREM 8/26/2003 $24.03
35803 UNUM LIFE INSURANCE SEPT LTD PREM 8/26/2003 $301.07
35803 UNUM LIFE INSURANCE SEPT L TD PREM 8/26/2003 $22.16
TOTAL FOR UNUM UFE INSURANCE CO $347.26
35804 WINE COMPANY (THE) 8/26/2003 9362-00 $177.90
35804 WINE COMPANY (THE) 8/26/2003 9363-00 $264.05
TOTAL FOR WINE COMPANY (THE) $441.95
35805 XCEL ENERGY 8/26/2003 0074-000- $8.35
35805 XCEL ENERGY 8/26/2003 0145-009- $7.40
35805 XCEL ENERGY 8/26/2003 0408-607- $80.31
35805 XCEL ENERGY 8/26/2003 0615-308- $3.14
35805 XCEL ENERGY 8/26/2003 1285-101- $18.73 .
35805 XCEL ENERGY 8/26/2003 1373-808- $7.96
35805 XCEL ENERGY 8/26/2003 1564-303- $8.35
35805 XCEL ENERGY 8/26/2003 1605-305- $105.18
35805 XCEL ENERGY 8/26/2003 1724-866- $87.05
35805 XCELENERGY 8/26/2003 2001-503- $21.40
TOTAL FOR KCEL ENERGY $347.87
TOTAL CHECKS $204,074.77
.
;Ti~~;~d:i.;:'AI~~;,st 21, 2003
Page 60f6
PAYROLL APPROV ALS
Por 8/25/03 Council Meeting
.
Prepared by: ~1f/l11:m '- ern. t~ J2L
Cat /erine BIke, Sr. Accountant
~1__~
Date: 'i{-;),/-o.3
Reviewed by:
Bonnie Burton, p.
Date: a/.tt!Y
nce Director
Date: ()~. 2).03
---- -..- _.. -'-'- "...- _. '-- - - .-. ""-.- - - _.. - _.- -, - - -.- - _. - - --
awson, City Administrator
.
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
2278 BAILEY BOYD C 1,411.88 8/1212003
2279 BURTON BONNIE M 1,963.61 8/1212003
2280 DAVIS CHARLES S 1,091.41 8/12/2003
2281 EISCHENS JAMES E 896.37 8/1212003
2282 ELIill CATHERINE M 915.08 8/12/2003
2283 FASCHING PATRICIA L 837.27 8/1212003
2284 FIELD DALE F 696.76 8/1212003
2285 GROUT TWlLA R 902.96 8/12/2003
2286 HELLING PAMELA J 384.18 8/1212003
2287 HIRSCH DANA M 74.27 8/1212003
2288 JOHNSON DENNIS D 1,167.24 8/1212003
2289 LUGOWSKI JOSEPH P 1,097.07 8/1212003
2290 MASON BRADLEY J 982.07 8/1212003
2291 MOORE JULIE K 206.35 8/1212003 .
2292 NGUYEN MICHELLE T 763.11 8/1212003
2293 NIELSEN BRADLEY J 1,177.92 8/1212003
2294 PANCHYSHY JEAN M 1,352.85 8/1212003
2295 PAZANDAK JOSEPH E 1,516.65 8/1212003
2296 RANDALL DANIEL J 1,487.66 8/1212003
2297 SCHMID CHRISTOPHER E 708.48 8/1212003
2298 STARK BRUCE H 1,207.61 8/1212003
2299 SW ANDBY DONALD R 1,351.49 8/1212003
2300 TOWER TERRY R 1,027.61 8/1212003
217898 ARMSTRON MICHAEL R 216.51 8/1212003
217899 BAKER RICHARD M 59.05 8/1212003
217900 BROWN LAWRENCE A 2,033.74 8/1212003
217901 DAWSON CRAIG W 1,817.51 8/1212003 .
217902 DUFFY DAVID C 138.25 8/1212003
217903 HELGESEN PATRICIA R 1,392.47 8/1212003
217904 LATTERNER SUSAN M 100.13 8/12/2003
217905 MADSEN ANDREW G 606.09 8/1212003
217906 OLIVEIRA CHRISTOPHER L 69.71 8/1212003
217907 PARENT MICHELLE L 310.18 8/1212003
217908 PLATHE CRAIG V 134.97 8/1212003
217909 THURSTON DOROTHY M 136.78 8/12/2003
Total of Checks $30,235.29
Thursday, August 21, 2003
Page 1 of 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
August 20, 2003
.
TO:
Mayor and City Council Members
Jean Panchyshyn, Deputy Clerk ~
Craig W. Dawson, City Administrator et>
3.2 PERCENT RETAIL "OFF SALE" MALT LIQUOR LICENSE
FROM:
CC:
RE:
.
The new Cub Foods store at 23800 State Highway 7 in Shorewood has submitted an application
for an "Off-Sale" 3.2 Percent Malt Liquor License. The applicant has metall application
requirements - the appropriate license fee and certificate of insurance has been provided, and a
background check was completed. There were no disc10sable records in the tlies for convlctlOns
within the past five years for any violation of laws of the State of Minnesota or City Ordinances
relating to liquor.
The term of the license is for one year, or the portion of the year remaining, and expires on May
31, 2004.
Council Action
Staff recommends Council adopt the Resolution approving the 3.2 Percent Malt Liquor
License for the Cub Foods store at 23800 State Highway 7.
=It: 3t
ft
\,J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION APPROVING A 3.2 PERCENT "OFF-SALE"
MALT LIQUOR LICENSE SALES
WHEREAS, the Shorewood City Code, Sections 402.05 provides for the licensing of the
sale of3.2 percent malt liquor in the City; and
WHEREAS, said Code provides that an applicant shall complete an application, shall
fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "off-sale" of 3.2 percent malt liquor
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
.
That a License for the "off-sale" of3.2 percent malt liquor be issued for a term of one
year, or that portion thereof, from June 1, 2003 to May 31, 2004, consistent with the
requirements and provisions of Chapter 400 of the Shorewood City Code, to the following
applicant:
Applicant
Address
Shorewood 2001 L.L. C,
Dba, Cub Foods
23800 State Highway 7
Shorewood, MN 55331
ADOPTED by the City Council of the City of Shorewood this 25th day of August, 2003.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
DATE:
August 21, 2003
TO:
Mayor and City Council Members
--<'R
Jean Panchyshyn, Executive Secretary/Deputy Clerk -d
.
FROM:
CC: Craig W. Dawson, City Administrator/Clerk W
RE: Tobacco License
This Resolution issues a tobacco license for the sale of tobacco products at the new Cub Foods
store at 23800 State Highway 7 in Shorewood. The applicant plans to sell all general tobacco
products: cigarettes, cigars, chewing tobacco, pipe tobacco, papers, and all accessories. The
products will be located under lock and key, all accessible only by the employees.
.
The applicant has completed all application requirements. A background check was completed,
and there were no violations relating to tobacco products.
The City's tobacco license period runs from November 1 - October 31. The applicant has
submitted appropriate fees for the license period ending October 31, 2003, in anticipation of a
mid-October, 2003, store opening date. The applicant has also submitted the license fee for the
license period of November 1, 2003 - October 31, 2004; therefore, if approved, the license will
be issued for the term ending October 31, 2004.
As the applicant has met the licensing requirements, staff recommends approval of the
Resolution issuing a license to sell Tobacco Products to Cub Foods, located at 23800 State
Highway 7 in Shorewood.
Council Action:
Approval of a Resolution issuing a License to Sell Tobacco Products to Cub Foods, 23800 State
Highway 7, in Shorewood, for the license period ending October 31,2004.
ft
\,.1 PRINTED ON RECYCLED PAPER
#3'D
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING LICENSE TO RETAILER
TO SELL TOBACCO PRODUCTS
WHEREAS, the Shorewood City Code, Section 302 provides for the licensing of the sale of
tobacco products in the City; and
WHEREAS, said Code provides that an applicant shall complete an application, and shall pay a
licensing fee; and
WHEREAS, the following applicant has satisfactorily completed an application and paid the
appropriate fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
That a License for the sale of tobacco products be issued for a term ending October 31, 2004,
consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code, to the
following applicant:
.
Applicant
Address
Shorewood 2001 L.L.C,
Dba Cub Foods
23800 State Highway 7
Shorewood, MN 55331
ADOPTED by the City Council of the City of Shorewood this 25th day of August, 2003.
WOODY LOVE, MAYOR .
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works jp
August 21, 2003
.
DATE:
RE:
Authorization for Expenditure of Funds, Equipment Replacement Fund
The Public Works Department has scheduled the replacement of a riding mower. These machines are
utilized for mowing, snow blowing and brooming of hockey rinks, and clearing walkways. A cab to fit
this mower for the winter seasons is also scheduled as part of this equipment replacement. This item is
a scheduled replacement, as part of the 2003 Equipment Replacement Fund.
The City of Shorewood is a member of the cooperative purchasing contracts through the State of
Minnesota. This allows the City to take advantage of the competitive public bidding process that has
already been performed by the State. In addition, the State receives a lower bid price due to economies
of scale.
.
Attachment 1 is a proposal from MTI for the State contract for a Toro Groundsmaster and cab
enclosure. Both the lawnmower and cab unit fall within the amounts budgeted.
Recommendation
Staff is recommending approval of the motion that authorizes the expenditure of funds in the amount
of $22,763.31, including sales tax.
ft
~~ PRINTED ON RECYCLED PAPER
3E.
';{~~~:t:=2~""~')1
tni
DISTRIBUTING
iUH!H1UAUUHHW.HUU.6H
MTI DISTRIBUTING, INC.
TO: I Mr. Larry Brown
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
L Phone: 952-474-6191
Fax:
952-474-0128 I
Weare pleased to quote as follows:
Quantity Description
Minnesota State Contract Pricing.
Contract Number 429884
Contract Period 10-16-02 to 8-31-03
1
New Toro Groundsmaster 328-D (28 hp Kubota Diesel engine)
2 WD with 72" recycler deck, power steering, deluxe seat, rear
weight, 2 post ROPS, fJ.1ter kit, service manual
1
ess-tr.ade-value-Gll~f9-Grouoosmast~-D-2-Wl)
1
Optional all steel cab with heater, defroster fan, wiper, lights
and roof flasher
All new Toro units have a 2 year warranty. Quote includes
set, service and delivery.
Add applicable sales tax.
Thank you for the opportunity to submit this quote. Please call
763-592-5649 if you have any questions.
Customer Signature
Sales Team - Paul Leonard, Glenn Rasmusssen
PHONE: 763.592.5600
FAX: 763.592.5700
TOLL FREE: 800.362.3665
FAX: 800.362.5444
WEB: mtidistributing. com
4830 AZELIA AVENUE NORTH, SUITE 100
BROOKLYN CENTER, MN 55429-3831
Date
8/6/2003
Terms
Net 30
Prices quoted are
F.O.B. Shorewood
Delivery
10 days
Sell Price
$17,462.00
.-$3.+00.0 -
Total $13,762.00
$3,912.00
Phone 763-592-5649 or 612-877-0832
III
MTI is an Equal Opportunity/AffirmativeAction Employer
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public workS' /
August 24, 2003 Y
TO:
FROM:
RE:
Authorization for Expenditure of Funds Local Roadway Fund
Curb Repair
The City typically repairs concrete curbs and gutters in targeted neighborhoods, as part of its annual
maintenance program. This work is contracted out.
The work for 2003 will be $7,200 and done in the Boulder Bridge area. Midwest Asphalt Corporation
has subcontractors available to perform the work as a separate contract to the City. Work is to be
scheduled in a manner that will not delay the Smithtown Road project already under contract with this
firm. Utilizing Midwest Asphalt for this work will save the City costs, since crews have already been
mobilized to the area of Smithtown Road.
.
Recommendation
Staff is recommending approval of a motion authorizing the expenditure of funds in the amount of
$7200, plus sales tax, from the Local Roadway Fund for the repair of curb and gutters.
n
\,~ PRINTED ON RECYCLED PAPER
31=
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
August 21,2003
.
TO:
Honorable Mayor and City Councilmembers
Bonnie Burton, Finance Directo~
FROM:
RE:
cc:
Bid Award: Beverage Cooler for the Shorewood Village Liquor Store
Craig W. Dawson, City Administrator tJV
Liquor Committee Members
.
Bids were received for the purchase and installation of a beverage cooler for the Shorewood
Plaza Liquor Store on Wednesday, August 20th, 2003. A total of three bids were received
and the bids were reviewed for accuracy and compliance with the required specifications by
Liquor Operations Manager Don Swandby. The low bidder is Minnetonka Refrigeration in
the amount of $49,640.
Recommended Action
Staff recommends that the City Council consider these bids and approve the attached
resolution awarding a contract to Minnetonka Refrigeration based on the results of the bids
received.
ft
~.1 PRINTED ON RECYCLED PAPER
#3&;
'!
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION ACCEYfING BID AND AWARDING
CONTRACT FOR PURCHASE AND INSTALLATION OF A
WALK-IN BEVERAGE COOLER AND APPURTENANCES
FOR SHOREWOOD LIQUOR STORE #2
WHEREAS, pursuant to an advertisement for bids for a Walk-In Cooler and
Appurtenances for Shorewood Liquor Store #2, bids were recei ved and opened on August
20th, 2003 and tabulated according to law, and such tabulation is attached hereto and
made a part hereof as Exhibit A, and;
WHEREAS, the Liquor Operations Director has reviewed the bid for accuracy
and compliance with said specifications, and the City Council has determined that
Minnetonka Refrigeration is the lowest bidder in compliance with the specifications;
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator/Clerk are hereby authorized and
directed to enter into a contract with Minnetonka Refrigeration, in the
name of the City of Shorewood, according to the plans and specifications
approved by the City Council on file in the office of the City
Administrator/Clerk.
__ _ ____ __ ___ ------2.-- _'f-hat-the-C~Admini-stmt-Or.lCler-k-i.shereby-authorized and directed-to - - - - -- -- - -- - --
return forthwith to all the bidders the deposits made with their bids, except
for the deposits of the successful bidder and the next lowest bidder, which
shall be retained until a contract has been signed.
.
ADOYfED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 25th day of August, 2003.
ATTEST:
WOODY LOVE, MAYOR
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
.
QUOTATION
August 10, 2003
MINNETONKA REFRIGERATION
1680 BLUEBIRD LANE
MOUND, MN 55364
TO:
DONS.
SHOREWOOD LIQUOR'S
PERMITS AND ALL ELECTRICAL BY OTHERS
30 DAY QUOTE
THANK YOU
JIM ROBERGE
612-250-6122
"
City of Shorewood
Bid Tabulation Form
Wednesday, August 20,2003 10:00 AM
Liquor Store #2
Walk-In Beverage Cooler & Appurtenances
Bidder
Bid Bond Bid
or De osit Amount
Yes $ 49,649.00
Yes $ 54,504.73
Yes $ 57,829.50
1 Minnetonka Refrigeration
2 AA Equipment Co.
3 Stan Morgan & Associates, Inc.
4
5
6
7
8
9
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityha!l@cLshorewood.mn.us
MEMORANDUM
DATE:
August 21, 2003
.
FROM:
Honorable Mayor and City Councilmembers
Bonnie Burton, Finance Director~
TO:
RE: Authorization for Emergency Purchase of HV AC Equipment for City Hall
cc: Craig W. Dawson, City Administrator
.
This past spring, the furnace that provides heat for the finance and engineering areas of the
City Hall building was determined to have faulty heat exchangers. Faulty heat exchangers
could result in carbon monoxide poisoning, so staff was aware that the furnace would have
to be replaced this fall before the heating season. The City Council was advised of this in an
agenda memo this past spring. Then, the air conditioning unit unexpectedly stopped
working this past month. Due to the 90 degree heat, quotes were obtained for emergency
removal and replacement of this furnace and air conditioning unit.
Merit Heating and Cooling, Inc. provided the quote with the best combination of price and
warranty in the amount of $7,353, before rebates of about $950. This furnace is a two-stage,
variable speed, 94% high efficiency furnace with lO-year parts and labor warranty on the
furnace and a lifetime warranty on the heat exchanger. Installation of this equipment is
scheduled for Thursday, August 21,2003.
Recommended Action
Staff recommends approval of the emergency purchase of this HV AC equipment as
proposed by Merit Heating and Cooling, Inc. using funds from the Public Facilities Fund.
~
~... PRINTED ON RECYCLED PAPER
-IfJH
'C-~U '::'CJc.IW I I . __'-U I
0':"-. ........
94.0% WITH VARIABLE SPEED CAPACITY
INSTALL: 1 - Bry'.mt super high efficiency natural gas force(l ait furnace. (Model 355MAY060100.
100,000 BTU's input and 93,000 BTU's output on high speed lUld 65,000 B11Ys input and 61,000 BTU's
output on low at 94.1% AFUB). This fi:lmaee is PVC dire~ vented aDd input rated. Complete tealecl
c:ombustioll witb iOCGadary heat excban.ger. Two stage g$lS vlllve with Variable Speed H.eating
Capacity.
WARRANTIES:
Lifetime.
Tea years.
Parts. Heat Bxchangel'.
Parts "Labor. Comp&ete ful"mKle.
$100.00"
$200.00.
REBATES:
hliant BneriY
Manufacturer
NOTE: V ARIABLE,HEATING CAPACITY: On the c:oldest days of the year, the 35SMAV ~ has
the cap$:ity to heat your home. For moderate 4aYs when 'ess beating is required, 1his ~ will regulate
itself to a lower capac;ity providhJc a CQJltfortabll!; home and minimizing operating Cost$. This unit is
designed to keep the indoor temperature within 1 c1egree of the thermostat $et point. Because it operates in
low speed most of the tilne, the model 3SSMA V uses \1p to 80.0610 less electricity man single capac;ity
furnaces.
.
NOTE: The Sry8nt 355MA V Fumace mentioned above, hemg PVC direct vented out the side or back of
the dwelling.. will emit steam throughout the heatioi 5eUOJl from the exhaust pipe. With eertain wind.
(lQnditioO$, YOLl may exp~ p~ view ~oll. at nearby windows
*
FOR THE SUM OF: Three thousand, six hundre4 and seventY five dollars
.-$3.675.00
_. -OP1'lON: M
--
S TON -13 SEER - B8.Y ANT SSOANX - ENERCY STAR.
l1PORADBD CABlNBT WITH HAIL GUARD
SCROLL COMf'R'BSSOR
to YEAR COMPRESSOR WARRANTY
PURON JUtFRlCERANT - ere FREE -OZO~~1'W.L'Y.
QUAUFlBS F.O.ll. XCBLBl'fEROY REBATll- ~
QUALIFiES fOR It.1FG. REBAT,E - $200.00-
QUALIFIE8..f.QR.MVE RBBA"fE ~ OFF PEA . ....
QUAUFIES FOR A SHAKOPEE PUBUC UTiLITIES..REBA TE - 5200.00"'**
QUALJFIES FOR A CHASKA PUBLIC lJTIlJTBS aBBA TE . $300.00***
.
S3.Q78.00
(ALL 'ELECTRJCAL, TAX. f'ltRMIT, LABOR ~D W ARRANTtES INCLUDED).
NT TERMS AVAILABLE:
.. Rebates Q1'tI subject 10 change withcna notice. All references to tebate:$, whether Xcel Enet'l!:f. Reliant
ErI6I'1!J1 or the lvIamifacturu at'e as they apply as of the date of this propo$4/. This R.ebate is filled out and
processed by Merit HV AC and. mailed to the Manufacturer 011 yout behalf. A check in the amount of the
Reb'tlte is then mailed directly to you and takes about four 1.1) six weeks for you to receive.
.... Rebates are ~bjfI(;t to change without noticfI. All refermces to rebates, whether Xed Energy, Reliam
Energy or the Manufacturer are as thery apply as of the dele of thi.'( proposa/.. Applk:able in areas where
Excel Energy ts. the server_ This Rebate is filled out and processed. by Merit HVAC and mailed to Bxcel
Energy 01'1 your behalf. A check in the amount of the Rebate is then ma.ned directly to you and takes about
fOUt to six weeks for you to n:cei"Vc.
... Rebates are ~-ubjeat to change without notice. All r~ferences to rebat/!:$, whether Xcel Energy, Reliant
Energy or the Manufacture,. lVe as they apply us of the date of this proposal. Applicable in areas where
%
(;-\
~
.
.
----------------- ------------------------------------------------- ---------------------------------------------------------------------------------------------------------------
..-
N, "L~' ...~.... ~' .'
'V..'\;\ ". .... .... .' ........ '
... -- ~ . .'
, . .
. fJ~La~ dlI{ln~toizka Communia.ationj, Commij,j,ion
and.
". fJ~ CommunilJ fJeCe~ij,ioncStudio
. fP'toudly ua.ofjnizE, .
Shorewood City Council
" . . .
fo't'tfu p'todUation of p'tof}'tamminfj ot uotuntee~
. u'tula.eto CommunityfJeCeui~ion.
. in tfte:-flakL df;tinnetonka, dl{mnewta a'tea.
....Jt4Y2003
.
.
Hennepin County Transportation Department
763-745~7500, Phone_-~: .
763-4784000, FAX ,. ,
763-478-4030,tOO'
www.co.hennepin.mn.us
1600 Prairie Drive
Medina, MN 55340-5421
August 20, 2003
AUG 2 1 2003 : h
i i.1; j ~
l:::.I \
I
. .......;...".;...,..-J
...~.,........,.-_......----...._""'........;.",.,........,-_....
Mr. Craig W. Dawson
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood MN 55331
Re: County Road 19/5mithtown Road
Dear Craig:
At the request of the City Council, Hennepin County staffhas examined the County Road
19/5mithtown Road intersection area to determine how traffic could be better controlled. While some
would prefer that we install a fourth stop sign at the intersection, we are not inclined to do so. We take
this position because stopping the through move will back up traffic well up County Road 19.
We do believe that a concentration of access points along the Tonka Bay side of County Road 19 could
improve traffic movement in the area. In fact, we have shared this opinion with Dave Kirkland, our
contact with the group developing the adjacent shopping center.
During a visit to the shopping center site Mr. Kirkland, the Hennepin County Traffic Operations
Engineer and I discussed the possible introduction of an interim access management plan wherein
access to the area would be limited to the area immediately south of the shopping center (the extension
ofthe access drive adjacent to the building to County Road 19) and the area immediately south of the
shopping center sign/planter. Continuing further along County Road 19, the main shopping access
could be reduced from approximately 75 feet to approximately 50 feet. If these access reductions are
enacted, direct access to the Tonka Bay Liquor Store would be eliminated, necessitating shopping
center access sharing. When asked if the shopping center owners would agree to shared access use by
liquor store patrons, Mr. Kirkland said he would consider such a request. Mr. Kirkland's response was
based on the assumption we were discussing potential options, not certain action.
J\.l..I.1 u sf
As you recall, during our ~ 15 meeting with the Tonka Bay City Administrator, I expressed a desire
to successfully conclude negotiations for the county's purchase of the Tonka Bay Liquor Store.
Accordingly, I indicated a reluctance to actively pursue an access/traffic management plan based upon
a concern such action may be viewed as a threat if the negotiations stall. I feel compelled to reiterate
this position and advise that I have had no further conversations with Tonka Bay staff in this matter.
Please note I will attend the August 25 City Council meeting at which time I will summarize the status
of the liquor store sale negotiations and the content of this letter.
Sincerely,
~n~
James N. Grube, P.E.
Director, Transportation Department
=#5/3
JNG/cu
An Equal Opportunity Employer
~
CITY OF SHOREWOOD
PLANNING COMMISSION MEET G
TUESDAYAUGUST 5, 2003
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
c:.'.
\)~~\
CALL TO ORDER
Chair Bailey called the meeting to orde at 7:05 P.M.
ROLL CALL
Present:
Chair Bailey Commissioners, Borkon, Gagne, Packard, Pisula; and White, and Woodruff;
Council Liaison Zerby, and Planning Director Nielsen
Absent:
None
. APPROVAL OF MINUTES
· July 15,2003
Gagne moved, Pisula seconded, Approving the July 15, 2003, Planning Commission Meeting
Minutes as amended, on Page 1, Paragraph 3, Sentence 2, change" ...was micromanaging signage
in this way," to "...should avoid micromanaging signage," and" ...context ofthe sign." to
"...number of signs.". On Page 2, Paragraph 1, Sentence 3, change "Also, a representative of..." to
"Also, Director Nielsen noted a representative of...". Motion passed 6/0/1, with Pisula abstaining
due to absence at that meeting.
1.
7:00 P.M. PUBLIC HEARING - SETBACK VARIANCE
Applicant. Feed and Ellen oJohnson
Location: 5695 Christmas Lake Point
.
Chair Bailey opened the Public Hearing at 7:06 P.M., noting the procedures utilized in a Public Hearing,
as well as the criteria for granting a variance. He also noted cases recommended for approval would be
placed on the August 25,2003, Regular City Council Meeting Agenda for further consideration.
Director Nielsen explained the applicant had proposed a significant remodeling project for their property
at 5695 Christmas Lake Point that included the addition of another story of living space over portions of
the existing structure. He went onto explain the house was nonconforming with respect to the standards
of the R-1C/S zoning district where it was currently located. The lot was very shallow and tapered from
160 feet on the north end of the lot to 64 feet on the south end of the lot, resulting in an extremely limited
buildable area. The lot also dropped 30 feet from the northwest corner to the shoreline of Christmas
Lake.
The existing house contained approximately 1840 square feet on the main floor, with another 1536 square
feet in the basement level. The applicants were attempting to achieve additional living space within the
confines of the existing footprint ofthe house. To do so, they proposed a significantly steeper pitched
roof capturing most of the expansion area of the second story with the new roof structure. They also
hoped to correct drainage problems associated with the nearly flat pitch of the existing roof. In order to
improve vehicular access to the site, the applicants also proposed reorienting the garage doors to the south
end of the building. At present, there was barely enough room to park a car in the driveway without
having some portion of the car extending into the roadway of Christmas Lake Point. Hardcover
reductions had already begun to take place, Director Nielsen.noted, with the impervious surface totaling
22.3 percent once the project was completed.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,'
Page 2 of 9
With regard to issues of concern, Director Nielsen noted the applicant's had originally submitted plans
much different from those presented to the Commission this evening. He stated the architect had worked
to redesign the project based on the advice of Staff to focus the expansion on the end of the lot with the
most buildable area, correct existing nonconformity to the extent possible, and minimize expansion
toward the lakeside ofthe property. He noted a recent variance, similar in regard, had been granted
recently to the property directly across the street. He noted the applicant's property differed in that some
buildable area was on the north end of the lot, where unfortunately topography on the site was most
severe. He noted the applicant's would be reducing the impervious surface on the site by removing two
accessory structures and approximately 420 square feet of concrete patio area near the lake. Setbacks
from the lake were also improved through the removal of these items. Reorientation of the garage doors
was viewed as improvements to the safety and operation of Christmas Lake Point. The driveway would
be relocated further south on the street allowing the garage to be accessed from its south end. Director
Nielsen recommended the landscaping on this end include at least one evergreen tree that would break up
the increased mass of the south end of the building. He also recommend the driveway configuration be
modified to include a small pullout on the street side of the driveway to facilitate backing out of the new
garage, and the driveway in front of the garage should be at least 20 feet in depth in front of the garage to
allow for parking in front ofthe garage door. Additionally, should the variance be recommended for .
approval, he stated it was extremely critical the large trees between the house and the lake be well
protected and maintained. Also, he suggested the City obtain a conservation easement over the north 25
feet of the site to ensure the future owners of the property do not propose to extend the building into the
steep slope. Director Nielsen then stated the City Attorney had recommended a stipulation regarding the
future potential for building into the steep slope be restricted as part of the resolution associated with this
matter, as it would need to be recorded in Hennepin County.
Fred and Ellen Johnson were present this evening, and Mr. Johnson stated he was in agreement with
Director Nielsen's recommendation regarding this case.
Timothy Rainey, 5660 Christmas Lake Point, stated he was the adjacent neighbor and commended the
Johnson's on submitting excellent plans for the project. He stated he was in favor of the project.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:20 P.M.
Various members of the Commission requested clarification of certain parts of the applicant's plans. .
Commissioner Gagne stated he thought the proposal made good use of the property and the land.
Commissioner Borkon stated she also liked the plans and appreciated the conservation efforts associated
with the proposed plans.
Borkon moved, Gagne seconded, Recommending Approval of a Setback Variance and a Variance
to Expand a Nonconforming Structure, subject to Staff Recommendations, and Recording the
Stipulation of the Conservation Easement on the Resolution, for Fred and Ellen Johnson, 5695
Christmas Lake Point.
With the approval of seconder of the motion, the maker of the motion amended the motion to
include tree protection measures as part of the project.
Chair Bailey stated he supported the variance because the site clearly had a limited buildable area that
would serve to generate the hardship and uniqueness required in the criteria for consideration of this case.
He also stated the other conditions for granting a variance were met in this case, and he liked the idea of
reducing hardcover especially near the lake.
Commissioner Gagne called the question.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 3 of9
Motion passed 7/0.
Chair Bailey closed the Public Hearing at 7:29 P.M.
2. 7:15 P.M. PUBLIC HEARING- c.u.P. FOR SPECIAL HOME OCCUPATION
Applicant: Eileen Illckey
Location: 5320 Shady Hills Circle
Chair Bailey opened the Public Hearing at 7:30 P.M.
.
Director Nielsen explained the history of the case, noting the applicant requested a conditional use permit
to teach group music lessons in her home at 5320 Shady Hills Circle. Her property was zoned R-1C,
Single-Family Residential. As stated in her request letter she currently taught music lessons for one
student at a time. Her group lessons would include 3-8 students, taught between the hours of 9:00 A.M.
and 1:30 P.M. The lessons would be conducted in the basement of her home. He noted the primary
consideration in this type of request was parking. The Code required all parking associated with the home
occupation must be accommodated within an existing driveway, with no cars parked within 25 feet ofthe
street. The applicant's property had a circular driveway that appeared capable of holding six cars. He
also stated he believed the limited hours proposed by the applicant should pose no problem for the
neighborhood with respect to clientele coming to or going from the site. He stated it was imperative the
applicant limit her clients' parking to the driveway. Subject to this condition, it was recommended the
request be approved.
Eileen Hickey, applicant, stated she planned to teach 1-2 classes one morning per week. She explained
each session would last approximately 45 minutes lasting 1.5 hours total. She stated approving the
request would allow her to teach group lessons as part of her business. These group lessons would
include ideally 6-8 students with students over the age of 3 being dropped off and picked up as part of the
schedule for her program.
.
Steve Hickey, 5320 Shady Hills Circle, stated his wife had already tried to organize classes for future
planning, and was having difficulty recruiting a class of more than three students. He noted the driveway
could easily hold 6-8 cars.
In response to Commissioner Borkon's question, Mrs. Hickey stated she would not be having recitals for
her program.
Chair Bailey closed the Public Testimony of the Public Hearing.
Commissioner White questioned the days of the week Mrs. Hickey hoped to be teaching classes. Mrs.
Hickey stated she hoped to teach on Mondays, Tuesdays, and Fridays with two sessions at the most on
any given day.
Commissioner Woodruff stated she was quite concerned about approving this request, as the Commission
had reviewed similar request in past history and she remained concerned for the potential parking
problem this situation could create for the streets in the neighborhood. Mrs. Hickey stated her driveway
would hold a single lane of parked cars within the driveway. She stated the parents of her students could
be informed of a parking configuration that would not allow them to park on the street and would
establish an order of departure.
In response to Commissioner Packard's question, Mrs. Hickey responded, there would not be an overlap
of class times as part of her program.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 4 of9
Commissioner Borkon questioned the options for providing the applicant with a probationary period
associated with the Conditional Use Permit (CUP) in this case. Director Nielsen explained the laws had
changed and no longer allowed for a probationary period. He also reminded the Commission the CUP
would remain with the land should the property be sold in the future. He stated the CUUP could be
revisited or revoked with complaint. He stated guidelines could be established through the CUP to
regulate the parking and hours associated with the business.
Borkon moved, Gagne seconded, Recommending Approval of the Conditional Use Permit, subject
to the following stipulations:
1. Hours of business would be from 9:30 A.M. to 3:00 P.M.
2. There would be no overlap of class times.
3. The CUP would not be transferred to the new owner of the property should the
property be sold.
4. Class size would be limited to six students to allow a maximum of six cars in the
driveway at one time in the driveway during business hours.
With approval of the seconder, the maker of the motion amended the motion to read as followed: .
1. Hours of business would be from 9:30 A.M. to 3:00 P.M. Monday to Friday only.
2. Half-hour intervals of time would need to take place between classes.
3. Should the property be sold, the same business would need to operate under the
time stipulations as specified in approval of the CUP.
4. The number of cars should be limited to six in the driveway at one time during the
days classes would be held.
Director Nielsen then reviewed the actions taken should complaints arise as a result of granting the CUP.
Mrs. Hickey questioned how the complaints were verified to ensure fairness and accuracy as part ofthe
due process associated with such a complaint.
Motion passed 5/2, with Gagne and Woodruff dissenting.
Commissioner Gagne stated he was concerned for setting a precedent in this case that had the potential to
expose the situation to additional problems associated with parking.
Commissioner Woodruff stated she agreed, noting she thought this situation could represent a potential
problem for the future.
.
Chair Bailey closed the Public Hearing at 8:02 P.M.
3. 7:30 P.M. PUBLIC HEARING - R-C DISTRICT ZONING TEXT AMENDMENT AND
CONDITIONAL USE PERMIT AMENDMENT
Applicant: M.J. McGregor
Location: 21195 Minnetonka Boulevard
Chair Bailey opened the Public Hearing at 8:03 P.M.
Director Nielsen explained the applicant was one of the owners of the former Kuempel Chime Clock
Studio building located at 21195 Minnetonka Boulevard. A prospective tenant currently doing custom
woodworking out of his home wished to locate his business in her building. Since this was not a
permitted or conditional use in the R-C, Residential/Commercial zoning district, the applicant had
requested a Zoning Code text amendment to include it into the Code.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 5of9
As explained in Ms. McGregor's letter, dated June 30, 2003, Mr. Rick Johnson made one-of-a-kind
furniture and woodwork, and would occupy the northerly wing of the building. The property contained
approximately 28,455 square feet of area. The building contained 11,112 square feet and was currently
occupied by a manufacturer's video recording studio and office. The south wing of the building was used
for storage.
Upon meeting with Mr. Johnson and Ms. McGregor, it was found that the nature of Mr. Johnson's
business was not unlike a home occupation that might ordinarily be allowed in a residential district. Nor
was it inconsistent with the former use of the property, the Kuempel Chime Clock shop. It may in fact be
somewhat lower in intensity of use than the previous tenant (i.e. no mass production, fewer employees,
etc.).
Director Nielsen stated Mr. Johnson and Ms. McGregor had studied the special provisions in the R-C
district and indicated they would have no problem complying with the requirements.
.
If the City were to consider a change in the Code, Director Nielsen recommended the proposed activity be
narrowly defined and regulated based upon Mr. Johnson's proposed use of the property. In addition to
the special provisions already listed in the Code, an amendment to in Section 1201.19 of the City Code
might look like the following:
"f. Custom woodworking shop, provided that:
(1) The total number of employees working in the shop shall not exceed three (3).
(2) The use shall not have a predominant retail character. Any retail sales conducted on
the premises shall be limited to products produced on the premises.
(3) Products made on the premises shall be limited to custom, one-of-a-kind woodwork
items.
.
(4) Noise, dust and odor shall comply with the standards of the Minnesota Pollution
Control Agency and shall not constitute a nuisance to adjacent residential uses.
(5) Adequate off-street parking shall be provided in compliance with Section 1201.03
Subd. 5. of this Code.
(6) All work shall be performed entirely within the building. There shall be no outdoor
display or storage on the property."
The provisions suggested above would apply to any property zoned R-C and would be listed under
conditional uses. In addition, Director Nielsen stated, a C.U.P. for the subject site should include a
provision that any loading or unloading of materials or products must occur between the north and south
wings of the building. Finally, Ms. McGregor and Mr. Johnson were reminded that the hours of business
in the R-C district are 8:00 A.M. to 9:00 P.M.
Ms. McGregor stated she thought this business would provide great use of the building, and would serve
the historic use of the site. She stated Mr. Johnson did fine work and was an artisan with exceptional
work.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 8:08 P.M.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 6of9
Commissioner Borkon questioned the other tenants' uses of the building and related noise levels. Ms.
McGregor responded the equipment utilized by other tenants was typical of that found in someone's
home that would serve precise woodworking skills.
Ms. McGregor also commented it was not easy to find occupants for her building as not many business
owners were able to wait for the planning process needed for approval. She stated this requirement had
become a hardship for her, and she requested the Commission consider remedy for this hardship in the
future.
Commissioner Woodruff expressed concern for delivery times taking place in the evening hours. She
suggested any approval include a stipulation that deliveries only be allowed between 8:00 A.M. and 5:00
P.M.
Woodruff moved, Packard seconded, Recommending Approval of a Zoning Text Amendment for
Section 1201.19 ofthe City Zoning Code as proposed by Staff. Motion passed 7/0.
Woodruff moved, Packard seconded, Recommending Approval of a Conditional Use Permit, .
subject to Staff Recommendations, including a Stipulation of Delivery Times allowed between 8:00
A.M. and 5:00 P.M. for M.J. McGregor, 21195 Minnetonka Boulevard. Motion passed 7/0.
Chair Bailey closed the Public Hearing at 8:19 P.M.
4. MINOR SUBDIVISION
Applicant: Rich Anderson and Ted Hanna
Location: 20995 Forest Drive
Director Nielsen stated the applicants had arranged to purchase the property located at 20995 Forest
Drive. They proposed removing the existing house on the property and subdividing the lot into two
building sites. He noted the property was zoned R-lD/S, Single-Family Residential/Shore1and and
contained 22,649 square feet in area. The proposed lots would be 11,928 square feet and 10,721 square
feet in area. Director Nielsen went on to state both of the proposed lots complied with the requirements
of the R -lD/S zoning district. The building pads also complied with setback requirements. Director .
Nielsen noted two issues were worth raising relative to the proposed building pads: 1) the lots were to be
limited to a maximum of 25 percent hardcover; and 2) driveway grades should not exceed eight percent.
The hardcover limitation included driveways, decks, sidewalks and patios. Further, he recommended
applicants be advised that the size of homes on these lots would need to be modest.
According to the applicants' survey, sanitary sewer services were available to each lot. It was thus
recommended that the minor division be approved subject to the following:
1. The applicants must provide legal descriptions for the proposed lots.
2. The applicants must provide legal descriptions and deeds for drainage and utility
easements, 10 feet on each side of each lot line.
3. The applicants must provide an up-to-date (within 30 days) title opinion for review by the
City Attorney.
4. Items 1-3 must be submitted prior to the request being scheduled for City Council review,
but no later than 30 days.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 70f9
5. Prior to release of the resolution approving the request, the applicants must pay one park
dedication fee ($1500) and one local sanitary sewer access charge ($1200).
6. Since the division itself did not result in the removal of any trees from the property, tree
preservation and reforestation could be addressed at the time of application of building
permits.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 8L30 P.M.
Commissioner Gagne stated the lot was quite beautiful and he noted it was disappointed to see it split into
two lots as the applicants could put a nice house on the lot in its current size.
Chair Bailey encouraged the applicants to consider preparation of plans for modest houses without the
need for variance requests.
.
Pisula moved, Borkon seconded, Recommending Approval of Minor Subdivision, subject to Staff
Recommendations for Rich Anderson and Ted Hanna, 20995 Forest Drive. Motion passed 7/0.
5. COMMERCIAL SITE PLAN REVIEW
Applicant: John Sulcinar and John Deters (Dimensions in Floors)
Location: 5660 County Road 19
Director Nielsen explained the history of the case, noting John Sulcinar and John Deters owned the carpet
store at 5660 County Road 19, and had requested site plan approval for a proposed warehouse addition to
the rear of their building.
The property was located in the C-3, General Commercial zoning district and contained approximately
38,329 square feet of area. Land use and zoning surrounding the site included Gideon Glen conservation
open space; zoned C-3 and R-IC to the north; Tonka Bay Shopping Center, zoned commercial, to the
east; a motor fuel station/convenience store, zoned C-3, to the south; and the American Legion club;
zoned C-3, to the west.
.
The existing building was one story in height (12') and contained approximately 2769 square feet in area.
The proposed structure was also one story, although taller in feet (18'), and would contain 2004 square
feet of area. The new addition would be used for warehousing of flooring products. According to the
applicant, Director Nielsen explained, the new structure would be either concrete or masonry construction
with a stucco fmish that would extend onto the sides of the existing building. The proposed new addition
would extend 16 feet further to the north than the existing building in order to make room for an overhead
loading door for the addition.
Director Nielsen went on to explain the parking lot would be extended back along the north side of the
building, with eighteen spaces proposed. He stated it was worth noting that the entry to the site would
change at such time as the County Road 19/Country Club Road intersection was done. Access to this site
would then come in through the southeast corner of the Gideon Glen site and would not adversely affect
the site plan.
In evaluating the applicants' plans, Director Nielsen explained the proposed use was consistent with the
C-3, General Commercial zoning district, and building and parking setbacks complied with the Zoning
Code. The required parking for the proposed use was 13.8 spaces for the retail portion of the store and
four for the warehouse area for which the applicant had provided 18 spaces. Director Nielsen noted these
parking spaces must be at least nine feet wide and 20 feet deep and the parking lot and driveway must
have perimeter poured concrete curbing and striping.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 8of9
He also noted grading, drainage and erosion control were subject to approval by the City Engineer and the
Minnehaha Creek Watershed District. He recommended the connection of this property to the drainage
system in Gideon Glen should be explored. Hardcover calculations had not yet been provided, however
the applicants' had stated they would be able to stay within the allotted 66% allowed by the commercial
zoning district.
Director Nielsen went on to explain the applicant had stated the dumpster area would be enclosed with a
masonry enclosure and some sort of gate system across the front. With regard to lighting, it was assumed
what existed currently would remain, however, Director Nielsen noted the continued use oflow wattage
lighting should be utilized in the front of the building.
Director Nielsen stated some trees would be lost to accommodate the addition and new parking.
However, the larger trees on the north side of the property would remain intact, providing a buffer
between the parking lot and the Gideon Glen site. He also suggested that some additional evergreen trees
be spread across the rear of the lot in lieu of, or in addition to, the deciduous trees that had been proposed,
as this was consistent with the recommendations of the Co. Rd. 19 corridor study being prepared by the
Planning Commission. It was also suggested that the turf area between the road and the parking lot be
built up into a berm, upon which salt-tolerant landscaping should be placed. The applicants should
address how the landscaping will be maintained (i.e. irrigation). He went on to state the proposed concrete
or masonry construction was consistent with the requirements of the Zoning Code. Finally, the applicants
had not indicated any change in signage. Director Nielsen recommended the applicants' plan be
approved, subject to these recommendations.
.
Commissioner Woodruff stated she would like to encourage the applicants to utilize as many landscape
elements as possible as this store would be part of the new "entrance" to Shorewood. She stated she
would prefer to review the proposed landscape plan for the site prior to Council approval, as part of the
planning process.
Gagne moved, Borkon seconded, Recommending Approval of the Commercial Site Plan Review,
subject to Staff Recommendations, and Review of the Landscape Plan, for John Sulcinar and John
Deters (Dimensions in Floors), 5660 County Road 19. Motion passed 7/0.
6. MATTERS FROM THE FLOOR
.
There were no matters from the floor presented this evening.
7. DRAFT NEXT MEETING AGENDA
Director Nielsen stated a discussion of an ordinance pertaining to barking dogs, and continued discussion
of the proposed sign ordinance were slated for the August 19, 2003 Planning Commission Meeting Study
Session Agenda.
7. REPORTS
· Liaison to Council
Commissioner Gagne reported on the July 28,2003, Regular City Council Meeting (as detailed in the
minutes of that meeting).
.
.
PLANNING COMMISSION MEETING MINUTES
August 5, 2003,
Page 9 of9
· SLUC
Director Nielsen stated the topic of the Sensible Land Use Coalition Meeting slated for August 27,2003
from 11:30 A.M. to 1:30 P.M. at the Double Tree Park Place Hotel in St. Louis Park, Minnesota, was The
High Cost of No Growth.
· Other
There was no other business presented this evening.
8. ADJOURNMENT
Woodruff moved, Packard seconded, Adjourning the Planning Commission Meeting of August 5,
2003, at 9:12 P.M. Motion passed 7/0.
RESPECTFULL Y.SUBMITTED.
Sally Keefe
Recording Secretary
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
31 July 2003
RE:
Johnson, Fred and Ellen- Setback VarianceNariance to Expand
Nonconforming Structure
FILE NO.:
405 (03.18)
BACKGROUND
.
Fred and Ellen Johnson propose a significant remodeling project for their property at
5695 Christmas Lake Point (see Site Location map - Exhibit A, attached). Included in
the project is the addition of another story of living space over portions of the existing
structure. The home is currently nonconforming with respect to the standards of the R-
1 CIS zoning district in which it is currently located. The lot is very shallow and tapers
from 160 feet on the north end of the lot to 64 feet on the south end of the lot. The result
is an extremely limited buildable area (shown in heavy dashed lines on Exhibit B).
Consequently, they have requested a setback variance and variance to expand a
nonconforming structure (see Request Letter - Exhibit C).
The subject property contains approximately 21,000 square feet of area and is
characterized by a dramatic change in topography. The lot drops 30 feet from its
northwest comer down to the shoreline of Christmas Lake, most of which occurs in the
northerly 40 feet oflot (see Exhibit D). The lot is also heavily vegetated with mature
deciduous trees, particularly on the north and lake sides of the property.
The existing home contains approximately 1840 square feet on the main floor, plus
another 1536 square feet in the basement level. Besides trying to achieve additional
ft
'wJ PRINTED ON RECYCLED PAPER
.#=8.A.
Memorandum
Re: Johnson Variance
31 July 2003
space (approximately 824 square feet) within the confines of the existing footprint of the
building, the Johnsons hope to correct drainage problems associated with the nearly flat
pitch of the existing roof. Elevations of the existing home are shown on Exhibit E. In
this regard they propose a significantly steeper roof. Mostofthe expansion area for the
second story is captured within the new roof structure. They also propose to reorient the
garage doors to the south end of the building in order to improve vehicular access to the
site. At present there is barely enough room to park a car in the driveway without it
extending into the roadway of Christmas Lake Point. The Johnsons have already begun
to correct the amount of hardcover on the property, reducing it from approximately 33
percent to 26 percent. Once their project is completed, the amount of impervious surface
on the site will be reduced to 22.3 percent.
.
Plans for the existing home are shown on Exhibits E through G. Plans for the
remodeling/expansion are shown on Exhibits H through M.
ISSUES AND ANALYSIS
It is worth noting that the Johnsons initially came in with drastically different plans than
what are presented here. After several discussions with staff, they had their architect
redesign the project based upon the following advice: 1) focus the expansion on the end
of the lot with the most buildable area; 2) correct existing nonconformity to the extent
possible; and 3) minimize any expansion toward the lake side of the property. For the
most part, the plans presented have followed that direction.
.
While variances are inherently unique to the property, this request compares favorably
with the variances that were granted directly across the street (the Hawk residence). That
home was expanded by adding a steep roof that, together with some dormer treatments,
allowed an upper level to be added to the home. . Considerable hardcover was removed in
that case, although the owners were not able to completely comply with the 25 percent
maxImum.
The Johnsons property differs somewhat in that it has at least some buildable area on the
north end of the lot. Unfortunately, this is the portion of the lot where the topography is
most severe. In this case the Johnsons will bring the property into compliance with the
hardcover requirement, ultimately achieving less than 23 percent of impervious surface.
This will be accomplished by removing two accessory structures and approximately 420
square feet of concrete patio area near the lake. Setbacks from the lake are also improved
through the removal of these items.
The reorientation of the garage doors and driveway are also viewed as improvements to
safety and operation of Christmas Lake Point. The street is very narrow private road,
with a steep grade adjacent to the Johnson property. The Johnsons' driveway is located
near the bottom of the steepest portion of the street. The proximity of the existing garage
results in a very shallow driveway with barely enough depth to park a car without it
-2-
Memorandum
Re: Johnson Variance
31 July 2003
extending into the street. The driveway will be relocated further south on the street
allowing the garage to be accessed from its south end. The area where the existing
driveway is located will be landscaped. It is recommended that the landscaping in this
spot include least one evergreen tree that will eventually break up the increased mass of
the south end of the building. It is also recommended that the driveway configuration be
modified to include a small pullout on the street side of the driveway to facilitate backing
out of the new garage. The driveway in front of the garage should be at least 20 feet in
depth in front of the garage to allow for parking in front of the garage door.
.
One of the mitigating factors in this request is the tree cover on the lake side of the home
(see Exhibit M). Ifthe.variance is to be granted it is extremely critical that the large trees
between the house and the lake be well protected and maintained. Also, since the
expansion can not take advantage of the technically buildable area on the north end of the
site, it is recommended that the City obtain a conservation easement over the north 25
feet of the site to ensure that future owners of the property do not propose to extend the
building into the steep slope.
RECOMMENDATION
.
The applicant's proposal is considered to have merit. With respect to the criteria for
variances, the project is consistent with the character of the area and the homes on
Christmas Lake Point. The configuration of the site, combined with topography, prevent
the applicants from using the buildable area of the property. The architecture of the
project has been designed to minimize the extent and the visual impact of the expansion,
and to avoid the significant site alteration that would result from carving into the steep
slope on the north end of the site. Finally, the variances would be further mitigated by
the requirement of the conservation easement and some additional landscaping as
suggested earlier in this report.
Cc: Craig Dawson
Tim Keane
Fred and Ellen Johnson
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Exhibit A
SITE LOCATION
Johnson Setback Variance:
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Exhibit B
SITE SURVEY
Fred & Ellen Johnson
5695 Christmas Lake Pt.
Shorewood, MN 55331
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July 1, 2003
To: City of Shorewood
Subject: Application for Variance:
Criteria set forth in Section 1201.05 of the Shorewood Zoning Ordinance
.
We are requesting a variance for our property located at 5695 Christmas Lake Point. Our
goal is to do a complete repair and remodel of the house, garage and deck and add a
second level while keeping within the spirit and intent of the City of Shorewood's
Ordinance. Our plans will result in better conformity with zoning and building code
standards than what it currently is. Our property is substantially nonconforming for the
zoning district in which we live. Furthermore, a variance would be required for adding a
second level to our home.
We feel that it is a privilege to be living on Christmas Lake so we are very much aware in
our home repair and remodeling plans to take into consideration not only our family
needs but our neighborhood and community goals also.
Special conditions and circumstances do exist which are peculiar to our land and home
because of the narrowness, shallowness, and shape of our property. Our lot is a triangular
lot at the end of a private road. Under existing Shorewood zoning requirements this
property would not be buildable. fu planning our remodeling project, one of our biggest
hwdle:s was the llaiiOW lot size:-Based-on-the-set-baek-requiTement-s;-we-wmtld-oot-be--------.".,-
able to add a second floor for adequate bedrooms, baths, office and room for additional
storage.
.
Repair and Remodeline: Plans
Our plan is to repair and remodel the existing house and to add a second level, which will
make the structure a two and a half-story home. The second level will fit into the roof
structure. This additional space would be for bedrooms, baths, office space and very
needed storage space, which the house is clearly lacking, since the other small buildings
located on our property which were used for storage will be removed and the existing
garage is fairly small with very limited storage room. Besides the space issue, a
significant reason for the remodeling is that there are continuing moisture and mold
problems due to the poor design and structure of the roof. These issues need to be
addressed as soon as possible to avoid any potential health issues. The existing roof is
virtually flat and has a teflon coating on the roof which most roofers do not use today
because of the many problems associated with it.
Exhibit C-l
APPLICANT'S REOUEST LETTER
In our plan we have minimized the impact of any additional space. Weare staying within
the existing footprint of the home, except for expanding the front step. The expansion
of the entry step is necessary to prevent water and mold problems, which continues to be
a significant problem in the well room. The existing front step is ineffective roof for the
well room. The proposed overlap of the front step over the well room will function as a
roof does for a house.
A screen porch was added (76 sq. feet) within the existing structure of the house. The
porch is set below the existing roof and above the existing deck. This was added to allow
better use of the property at night. After 6.30 pm it becomes difficult to sit outside the
house because of the mosquito population. The screen porch is on the east side of the
house. From the lake view it will not be imposing for a number of reasons; the wall will
be a see through screen, the porch does not expand the structure and the foliage covers a
significant portion of that section of the house.
.
Due to safety concerns, we are changing the location of driveway and removing the old
driveway and replacing it with trees and ground cover. See Exhibit 4 for proposed
location.
Because of the uniqueness and beauty of our property we would like to propose a cottage
type setting. This will keep in line with the Christmas Lake beauty. We will
continue with our landscaping to blend the area into the landscape. In addition, more
trees will be added to our property.
The completion of this project will bring our home up to current building and safety
codes since the home has not been updated much since it was built in 1958.
The environrm::nlal CUllCCllliS of ehristmas-bake--are--sometmng we shar-e-with-eur
community and we have already incorporated this into our property such as riprap of the
shoreline, etc. to protect the lake.
.
Our plans will show that we are making reasonable use of our land and that we are
requesting the minimum variance necessary. As you will see from our plans we have
been quite conservative in our rights commonly enjoyed by properties in our same
neighborhood and district. We feel our proposed renovation significantly improves the
value of our house and that of the neighbors yet keeping the pristine beauty of the lake.
We are confident that our plans will demonstrate our desire to conform and live within
the city of Shorewood Ordinances.
Also, we are in a similar situation to our neighbors who live directly across the street
from us. Their lot shares the same characteristics, i.e. narrow, and triangular. They were
recently granted a variance to put a second level on their house and expand their footprint
of their house.
C-2
What we have already done to improve the conformity of the lot to Shorewood's
zonim! requirements.
Over the past couple of years, as part of our overall construction and renovation plan, we
have taken significant steps to improve the overall conformity of our property to
Shorewood's zoning requirements, i.e. removal of hardcover. In addition, we have
planted a number of trees, which will significantly improve the view of the new addition
from not only the lake but from the road. The planting of the trees is consistent and
harmonious with the tree preservation initiative that Shorewood has adopted.
.
When we purchased our property a significant portion ofthe lot was covered by river
rock and below the river rock was a thick black plastic which was impervious to water.
The plastic was the equivalent to cement since it did not allow water to penetrate the
surface, effectively creating a dead zone for plant life and causing significant water
runoff, which ultimately ended up in the lake. The river rock was located on the entire
west side and north side of the house and 50% of the lake side or east side located below
the decking. See attached exhibit 1 for locations of river rock and plastic removed. Prior
to removing the rock, the hardcover percentage was approximately 33%. This work
resulted in a decrease in the hardcover percentage of approximately 8% to 25.6%. This is
a significant decrease in the impervious hardcover.
We have added approximately 30 trees, which include maple, white pine, balsam fir and
birch in order to restore the property to a more natural setting.
We have also created a buffer between the current lawn and the lake. Prior to this the
lawn was manicured up to the lake, which created more erosion issues and did not allow
runoff to be filtered before entering the lake.
.
What we intend to do as part of our remodeling project to improve the conformity
of the property to Shorewood's requirements.
As part of our plan, we will be removing approximately 420 square feet of cement stone
and replacing the stone with grass. See attached exhibit 2. Some of the cement will be
pushed back and put under the deck and up against the house. This will allow better
drainage and the runoffwill be bettered filtered before it hits the lake and thus be more in
conformity with Shorewood' s requirements.
We would also as part of the project remove two buildings on our property. One of the
buildings is 12 feet from the high water mark and the other building is 28 from the high
water mark. See exhibit 3.
In addition, we would also be planting additional trees and shrubbery along the lake to
better improve the buffer between the house and the lake and additional trees on the
roadside so to improve the view from the road and blend the house into the natural
setting. This will enable us to continue to have the low profile look that we currently have
C-3
..
.
and allow the property to blend in even more to the surrounding landscape.
In conclusion, we feel that the narrowness of the lot from the lake to the road constitutes
significant factors, which would make the property not buildable under the existing
Shorewood zoning ordinances. In addition, the removable of nonconforming structures
on the property together with the significant reduction in hard cover actually make the
property significantly more conforming than it was before. In addition, the proposed plan
is reasonable and is consistent with the community and in fact would better blend into the
surrounding environment then other similar homes in the neighborhood. Furthermore,
the circumstances of this property are similar to the property located at 5680 Christmas
Lake Point, which received a variance to build a second addition.
We look forward to discussing our plans with you further. Thank you for considering our
application.
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COMPUTATION OF HARDCOVER PERCENTAGE
Hardcover per survey
5376
Less:
Hardcover on south side of property used
as an easement for the city. This was included
in the hard cover. -30.1
Removal of old driveway -10.20.
Removal of cement on east side of house -420.
Removal of Sheds -123
.
Add:
Expansion of front step
36
New driveway
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Exhibit M VATION/TREES
LAKE ELE
Page 1 of 1
Brad Nielsen
~__"___'_ ___h..._._.__" .__.._.____........._m __._ ._._ -.-... -.--.-. "-. --..-.' . --- _._.... ... -.---..-.
From: Robert Starkey [r1s@starkeysports.com)
Sent: Tuesday, August 05, 2003 5:05 PM
To: 'bnielsen@ci.shorewood.mn.us'
Subject: Johnson Variance
Brad,
I received the Johnson Residence plans you e-mailed and they were very
helpful. Furthermore I had a conversation with Fred Johnson who explained
the intent of their project as well as his commitment to NOT expand beyond
the footprint of the existing foundation...particularly to the North.
.
I would support your suggestion that a stipulation be made to the variance
that if they are provided a variance to build UP that they be precluded from
building OUT beyond their existing foundation...specifically to the north
where they would apparently not need a variance.
Thank you very much for your assistance. Given the information you have
provided to me and based on my discussion with Mr. Johnson, I do not plan to
attend the planning meeting this evening.
Robert L. Starkey
5655 Christmas Lake Point
Shorewood, Minnesota 55331
Work Phone: (612) 341-2688
. Cell Phone: (612) 840-4444
8/5/03
~.<.~. CITY OF SHOREWOOD
~~' RESOLUTION NO.
~ . A RESOLUTION GRANTING A SETBACK VARIANCE
TO FRED AND ELLEN JOHNSON
WHEREAS, Fred and Ellen Johnson (Applicants) are the owners ofreal property
located at 5695 Christmas Lake Point, City of Shorewood, County of Hennepin, State of
Minnesota, legally described as:
"Tract C, Registered Land Survey No. 596, Hennepin County, Minnesota"; and
.
WHEREAS, the Applicants have an existing single-family dwelling, which dwelling is
located approximately 34 feet from the ordinary high water level of Christmas Lake and 16 feet
from Christmas Lake Point (the private road that serves as access to the property); and
WHEREAS, the Applicants have applied for variances to add another floor to portions of
the building; and
WHEREAS, the Applicants' request was reviewed by the City Planner, whose
recommendations are included in a memorandum, dated 31 July 2003, a copy of which is on file
at City Hall; and
WHEREAS, after required notice a public hearing was held and the application reviewed
by the Planning Commission at a regular meeting held on 5 August 2003, the minutes of which
___ _ _ m~e~g are on file at City Hall; and
.
WHEREAS, the City Council considered the application at its regular meeting on 25
August 2003, at which time the Planner's memorandum and the Planning Commission's
recommendations were reviewed and comments were heard by the Council from the Applicant
and from the City staff; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R-1 CIS, Single-Family
Residential/Shoreland zoning district, which requires a 50-foot setback from the ordinary high
water level (OHWL) of Christmas Lake and a 35-foot front yard setback.
2. The existing building on the property is located approximately 34 feet from the
OHWL of Christmas Lake and 16 feet from Christmas Lake Point (a private road).
.~
3. The subject property is substandard with respect to lot depth, having only 64 feet,
where 120 feet is the minimum lot depth for the R-1C/S zoning district.
4. The subject property contains approximately 21,000 square feet of area.
5. The subject property is characterized by steep topography on the north end of the
lot.
6.
structure.
The applicants propose to add an additional story to portions of the existing
7. The Applicants' project would reduce the amount of impervious surface on the
site from 33 percent to 22.3 percent, by eliminating existing concrete patio area located too close
to the lake.
8. The applicants propose to remove two nonconforming accessory structures
located within the setback area from the lake.
.
CONCLUSIONS
1. The Applicants have satisfied the criteria for the grant of a variance under the
Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes.
2. That based upon the foregoing, the City Council hereby grants to the Applicants
setback variances to add another level to portions of the existing home, subject to the following
conditions:
d.
The Applicants shall protect the existing trees on the lake side of the property
during construction.
The Applicants shall reduce the amount of hardcover on the site per the approved
plans.
The Applicants must submit a landscape plan (including at least one six-foot high
evergreen tree) for the area between the existing garage and the private street.
The variance is granted subject to no further expansion on the north side of the
existing home.
.
a.
b.
c.
3. That the City Administrator/Clerk is hereby authorized and directed to provide a
certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
-2-
"-
.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of
August 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-3-
t
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
3 August 2003
RE:
Hickey, Eileen - C.U.P for a Special Home Occupation Permit
FILE NO.:
405 (03.19)
BACKGROUND
.
Ms. Eileen Hickey has requested a conditional u.se permit to teacngroupmuslc1essoiism -- - - - - - -
her home at 5320 Shady Hills Circle (see Site Location map - Exhibit A, attached). Her
property is zoned R-1C, Single-Family Residential. As stated in her request letter
(Exhibit B),.she currently teaches music lessons for one student at a time. Her.group
lessons would include 3-8 students, taught between the hours of 9:00 A.M. and 1 :30 P.M.
The lessons would be conducted in the basement of her home.
ANAL YSISIRECOMMENDATION
Home occupations are provided for in Section 1201.03 Subd. 12. of the City Code. Subd.
12.d.(3)(c) specifically includes group lessons. The primaryconsideration in this type of
request is parking. The Code requires that all parking associated with the home
occupation must be accommodated within an existing driveway, with no cars parked
within 25 feet of the street. As shown on Exhibit C, the applicant's property has a
circular driveway that appears capable of holding six cars. The limited hours proposed
by the applicant should pose no problem for the neighborhood with respect to clientele
coming to or going from the site.
ft
~.1 PRINTED ON RECYCLED PAPER
~g. B.
-
.
.
Memorandum
Re: Hickey C.D.P.
3 August 2003
It is extremely important that the applicant limit her clients' parking to the driveway.
Subject to this condition, it is recommended that the request be approved.
Cc: Craig Dawson
Tim Keane
Eileen Hickey
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Exhibit A
SITE LOCATION
Hickey C.U.P.
Special Home Occupation
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1 a..~ n. mUSIC reacner~ Clli."Tenu:y' reacnlng pInna lessons on.a one on one OasIS. 1
.n-~ _i................;.......... __ ~.......-.;.~,..,. ~'^.. t' ~o1'"'n...__ L~t.u.u'"_''''' T^....--i-....nn Trn.......ot.....rr:r"'\.... ....-~.. i....i....~~ ......... r~_ _~__.j_,..".
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tv 2 hour classes bct"vccn '} a.m. and l.:,jU p.m. in lny lllusic -studio ill the basement. 'file
instrumCilIs 11scd \turing lessons arc percussions .such _as dill!11 .si.icks~ castu~cts~ OCllS etc.
'i.'his is done i"i)l {)ul} a snort partoi tr....e.l-esso.up
1 tl.ere wil.l
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rIOt rKi. any ilgnt glare"!. oanr~
vibratio,ns o,r io,udnoises during the iesso,ns. j here Wiiino,tbeany interioriexterior
alterations of the house as a result of these lessons. 1 win oot have any sigllage needed
, -- -. -.
for th.ese Jessons. AU parking of vehicles in .conjunction with myhmne husinc.~s will he
w~th~n my rJfen-I.~ses. (see tlian)
. - -
wiH he the hoss and only ernpioyee in my hu.;;;iness. 'i 'he
si;,.re of ..he groups wiH he j-XstufJenls with the iionn heing dc}se to the It}Werend.
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Exhibit B
APPLICANT'S REOUEST LETTER
Dated 28 June 2003
.
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HOME OCCUPATION QUESTIONNAlRE
1.
What amount of light glare, noise, odor or vibration might the home occupation
produce?
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2.
What, if any, type of equipment will be used in the home occupation?
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What percentage of your house;yVill.b'e. used 'fer'~e.home' ol;oUp~tion?
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Will any internal or external alteration or construction of the house be required as a
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What are the hours of operation?
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Where will parking of vehicles in conjunction with the home occl}.p~tion by 2rs>vided
jor on the premises? (attached copy of site plan or survey) P")(G~1 ~vftt~
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How many 'ol:lisid~ employees ~i]1 there be on the premises?
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10. Will the home occupation require the use of any accessory buildings on the premises?
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How many clientele will there be on the premises at any given time?
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Exhibit C
SITE SKETCH
Mitch and Kris Thayer
5345 Shady Hills Circle
Shorewood, Minnesota 55331
[952] 470-5321
28 July 2003
. JUL 3 0 2003
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Mr. Brad Nielsen
Planning Director
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Dear Mr. Nielsen:
.
This letter is in regard to the Conditional Use Permit Application by Ms. Hickey, at 5320 Shady Hills Circle. I
will be on vacation at the time of the public hearing, but I wanted my objections to go on public record.
Neighborhoods are zoned residential for a reason - to keep them from becoming commercial, to protect the
peace and quiet of a family-oriented neighborhood of private residences. What if we wanted to run a yoga studio
from our home, serving 3-8 students per session? What if Ms. Bloom (across the street) wanted to teach painting
to 3-8 students per session? What if Mr. Fredeen (next door) wanted to run a weekly investment group for 3-8
students per session? What if the Manns (on the corner) wanted to teach personal safety classes to 3-8 students
per session?
With the number of homes on Shady Hills Circle, if even a few of us started home-based businesses that served
3-8 students per session (or employed 3-8 workers per day/session) our street would be lined with cars and the
traffic in and out of our neighborhood would increase dramatically! If only five homes out of the 18 on Shady
Hills Circle ran home businesses that served 8 students at a time, this translates into 40 cars - per session!!!
.
Is this likely? Probably not. Is this possible? Certainly. With the poor economy, many people are turning to alter-
native methods of earning a living, and home-based businesses are increasingly popular. If one request is granted,
then a potentially harmful precedent is set.
In fact, we knuw of a nearby neighbor on Shady Hills Circle (well known to city of Shorewood staff), who years
ago operated a home-based business with employees. Shorewood did not allow this business to continue due to
the number of cars in and around that address. In that particular case, we believe it was employee cars rather than
students' cars, but that is irrelevant to us. The effect is the same; increased traffic and parked cars, and an unfair
burden on the rest of the neighbors. Up until we received the letter from Shorewood, we were unaware of the
nature of Ms. Hickey's business, but we certainly were already aware that there was a lot of traffic/parking gener-
ated by the Hickey house (we live across the street).
We would have no objections if a home-based business served 1 student at a time. More than that, it becomes an
unfair burden on the rest of the neighborhood, and an open door for others to do the same, potentially destroying
the whole notion of a "neighborhood. "If Ms. Hickey can limit her students to one at a time, then we have no
objections to her music business.
Sincerely,
Kris and Mitch Thayer
~
<;)~
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR A SPECIAL HOME OCCUPATION
TO EILLEEN HICKEY
WHEREAS, Eilleen Hickey (Applicant) is the owner of certain real property located at
5320 Shady Hills Circle in the City of Shorewood, County of Hennepin, State of Minnesota,
legally described as:
"Lot 2, Block 3, Shady Hills, Hennepin County, Minnesota"; and
.
WHEREAS, the Applicant proposes to conduct a group music lessons business in the
lower level of the existing home on the property; and
WHEREAS, the Applicant will teach music to groups ranging in number from three to
eight students on the premises at a given time; and
WHEREAS, the Shorewood Zoning Code requires a conditional use permit for a home
occupation that serves more than one client or student at a time; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 3
August 2003, which memorandum is on file at City Hall; and
.
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 5 August 2003, the minutes of
which meeting are on file at City Hall; and
WHEREAS, the Applicant's request for a conditional use permit was considered by the
City Council at its regular meeting on 25 August 2003, at which time the Planner's memorandum
and the minutes of the Planning Commission were reviewed and comments were heard by the
Council from the City Staff.
NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. That the Subject Property is located in an R-1 C, Single-Family Residential zoning
district and contains approximately 19,250 square feet in area.
2.
dwelling.
That the proposed home occupation will be conducted within the existing
3. That existing parking area on the site will adequately serve the Applicant's clients
visiting the property.
CONCLUSIONS
l.That based upon the foregoing, the City Council hereby grants the Applicant's request
for a conditional use permit for a Special Home Occupation
2. That this approval is subject to the following conditions~
a. That hours of business for the music lessons shall be limited to between 9:30
A.M. and 3 :00 P.M., Monday through Friday.
b.
There shall be no display of signage related to the group music lessons business.
.
c. Classes will be scheduled with half-hour intervals in between.
d. That this permit shall be subject to review by the City Council upon receipt by the
City of a substantiated complaint regarding the music lesson business.
e. In the event the property is sold, any continuation of the music lessons business
are subject to the stipulations included herein.
f. All parking associated with the business shall take place within the existing
driveway on the property. The number of cars in the driveway during business
hours shall be limited to six.
3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified .
copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL of the City of Shore wood this 25th day of August,
2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
t
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
4 August 2003
RE:
McGregor, M.J. - Zoning Code Text Amendment and C.D.P.
FILE NO.:
405 (03.20)
BACKGROUND
.
M.J. McGregor is one of the owners of the former Kuempel Chime Clock Studio building
located at 21195 Minnetonka Boulevard (see Site Location map - Exhibit A, attached).
She has a prospective tenant who currently does custom woodworking out of his home
and wishes to locate his business in her building. Since this is not a permitted or
conditional use in the R -C, Residential/Commercial zoning district, she has. requested a
Zoning Code text amendment to include it into the Code.
As explained in Ms. McGregor's letter, dated 30 June 2003 (Exhibit B), Mr. Rick
Johnson makes one-of-a-kind furniture and woodwork, and would occupy the northerly
wing of the building (see Exhibit ~). A public hearing has been scheduled for 5 August
to consider this request.
The property contains approximately 28,455 square feet of area (see Exhibit D). The
building contains 11,112 square feet and is currently occupied by a manufacturer's video
recording studio and office. The south wing of the building is used for storage.
ANALYSIS/RECOMMENDATION
The R-C, Residential/Commercial zoning district is provided for in Section 1201.19 of
the City Code. This district is very specialized and was intended to establish land use
transitions between residential areas and higher uses or busy roadways. Nonresidential
ft
~.1 PRINTED ON RECYCLED PAPER
#8.~
Memo.randum
Re: McGregar Zaning Text Amendment/C.U.P.
4 August 2003
uses that are allawed in this district are, far the mast part, handled thraugh the canditianal
use pracess and are subject to. the Special District Pravisians faund in Sectian 1201.19
Subd. 8.
Staff s initial reactian to. the propasal was that it was simply a cabinet maker ar trade
cantractar wishing to. lacate in a cammercial zaning district. Neither afthese are
cansidered to. be campatible with the R-C district. Upan meeting with Mr. Jahnsan and
Ms. McGregar, it was faund that the nature afMr. Jahnsan's business is nat unlike a
hame accupatian that might ardinarily be allawed in a residential district. Nar is it
incansistent with the farmer use afthe property, the Kuempel Chime Clack shap. It may
in fact be samewhat lawer key than Kuempel was (i.e. no. mass productian, fewer
emplayees, etc.).
.
The inherent cancerns with a waadwarkingshap are naise, dust and passibly adar fram
finishing pracesses. Despite these cancerns, there is no. recard af complaint fram when
Kuemplel Chime Clack accupied the building. Mr. Jahnsan and Ms. McGregar have
studied the special pravisians in the R-C district and indicate that they wauld have no.
problem camp lying with the requirements.
If the City is to. cansider a change in the Cade, it is recammended that the prapased
activity be narrawly defined and regulated based upan Mr. Jahnsan's prap9sed use afthe
property. In additian to. the special provisians already listed in the Cade, an amendment
might laak like the falla_wing:
"f. Custam waadwarking shap, provided that:
.
(1) The tatal number af emplayees warking in the shap shall not exceed
three (3).
(2) The use shall nat have a predaminant retail character. Any retail sales
canducted an the premises shall be limited to. praducts praduced an the premises.
(3) Products made an the premises shall be limited to. custam,ane-af-a-kind
waadwark items.
(4) Naise, dust and adar shall camply with the standards afthe Minnesata
Pallutian Cantral Agency and shall nat canstitute a nuisance to. adjacent
residential uses.
(5) Adequate aff-street parking shall be pravided in campliance with
Sectian 1201.03 Subd. 5. afthis Cade.
(6) All wark shall be perf armed entirely within the building. There shall be
no. autdaar display ar starage an the praperty."
-2-
Memorandum
Re: McGregor Zoning Text Amendment/C.D.P.
4 August 2003
The provisions suggested above would apply to any property zoned R-C and would be
listed under conditional uses. In addition, a C.D.P. for the subject site should include a
provision that any loading or unloading of materials or products must occur between the
north and south wings of the building. Finally, Ms. McGregor and Mr. Johnson are
reminded that the hours of business in the R-C district are 8:00 A.M. to 9:00 P.M.
Cc: Craig Dawson
Tim Keane
MJ. McGregor
.
.
-3-
Exhibit A
SITE LOCATIO~ Text Amendment!
McGregor - Zomng .
Conditional Use PermIt
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June 30, 2003
To:
Brad Nielson
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
From:
M.J. McGregor
Carolyn McGregor McMahon
1917 Penn Ave. South
Minneapolis, MN 55405
Re:
21195 Minnetonka Boulevard
Shorewood, MN 55331
.
Application for:
Conditional Use Permit - Commercial
For:
Rich Johnson ofRJH
Showroom location:
3319 South County Road 101
(comer of Minnetonka Blvd and Cty Road 101)
Proposed use of the premises is similar to activity currently allowed by homeowners
under a Home Occupation Permit. Equipment includes a table saw, router, planer and
mitre box comparable to and typical of the equipment used by individuals in a garage or
basement for woodworking projects.
.
The hours of occupation will be between seven o'clock (7:00) A.m. and nine o'clock
(9:00) P.M. and there will not be any exterior storage of equipment or materials. Signage
will fit within the guidelines specified for this location.
The custom design work is commissioned by 10 - 20 clients per year. It is individually
designed furniture, with examples such as hall entry tables and china hutches.
Custom designed molding and built-ins for high-end residences are of the highest quality,
crafted by these artisans using a variety of woods. One example is an arch created to
surround or edge a large window. It is made of 100 pieces of oak and black walnut inlay.
This marquetry really is artistry seldom seen today in our mass produced culture.
Including the owner, three parking spaces are available for RJH. The studio space on
County Road 101 will continue to welcome clients for consultation and design work.
Exhibit B
APPLICANT'S REOUEST LETTER
Dated 30 June 2003
.
.
Zoning Text Amendment
Recognizing that RJH falls somewhere between a Home Occupation Permit / Conditional
Use Permit / Commercial and a Zoning Text Amendment, we are applying for the Zoning
Text Amendment at this same time.
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Exhibit C
FLOOR PLAN
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REVISIONS
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CERTIFICATION
I hereby certffy dilt this sur-vey WIS
prepare~ under IIY supervision "'d:that
1 HI A L iceftsed Land Surveyor under -the.
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SITE PLAN
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AN ORDINANCE AMENDING SECTION 1201.19 SUBD. 4. OF THE SHOREWOOD
ZONING CODE TO INCLUDE CUSTOM WOODWORKING SHOP AS A
CONDITIONAL USE IN THE "R-C", RESIDENTIAL/COMMERCIAL ZONING
DISTRICT
CITY OF SHOREWOOD
ORDINANCE NO.
Section 1. City Code Section 1201.19 Subd. 4. (Conditional Uses) is hereby amended to
add:
"f. Custom woodworking shop, provided that:
(1) The total number of employees working on the premises shall not exceed three (3).
(2) The use shall not have a predominant retail character. Any retail sales conducted on
the premises shall be limited to products produced on the premises.
(3) Products produced on the premises shall be limited to custom, one-of-a-kind
woodwork items.
(4) Noise, dust and odor shall comply with the standards of the Minnesota Pollution
Control Agency and shall not constitute a nuisance to adjacent residential uses.
(5) Adequate off-street parking shall be provided in compliance with Section 1201.03
Subd. 5. ofthis Code.
(6) All work shall be performed entirely within the building. There shall be no outdoor
display or storage on the property.
Section 2. That this Ordinance shall be in full force and effect upon publishing in the
Official Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of
August, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG w. DAWSON, CITY ADMINISTRATOR/CLERK
~'
~~
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR A CUSTOM
WOODWORKING SHOP IN THE RlC ZONING DISTRICT
WHEREAS, Mary jean McGregor (Applicant) has an interest in certain real property
located at 21193 Minnetonka Boulevard in the City of Shore wood, County of Hennepin, State of
Minnesota, legally described as:
"Lots 13, 14, 15, 16 and the south 10.00 feet of Lot 17, Block 11, Minnetonka Manor,
according to the plat thereof'; and
WHEREAS, the Applicant proposes to lease space within the existing building for a
custom woodworking shop; and
.
WHEREAS, the property is subject to conditional use permits which were issued by the
City of Shorewood in Council Resolutions 47-78, 157-88, and 01-034, which resolutions are on
file in the Shorewood City offices; and
WHEREAS, modification of the previous conditional use permits requires a conditional
use permit, pursuant to Section 1201.19 Subd. 4. of the Shorewood City Code; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 4
August 2003, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 5 August 2003, the minutes of
which meeting are on file at City Hall; and
.
WHEREAS, the Applicant's request for a conditional use permit was considered by the
City Council at its regular meeting on 25 August 2003, at which time the Planner's memorandum
and the minutes of the Planning Commission were reviewed and comments were heard by the
Council from the City Staff.
NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The Subject Property is located in an R-C, Residential/Commercial zoning district and
contains approximately 28,455 square feet in area.
.
.
2. The property is currently occupied by office space, storage and an instructional video
recording studio.
3. The Applicant proposes to lease part of the north wing of the existing building to Mr.
Rick Johnson (RJH).
4. RJH's use of the building includes primarily workshop space and display area for custom,
one-of-a-kind woodwork products.
CONCLUSIONS
A. Based upon the foregoing, the City Council hereby grants the Applicant's request for a
conditional use permit for a custom woodworking shop at 21195 Minnetonka Boulevard.
B.
This approval is subject to the following conditions:
1. The City will continue to monitor the site for off-street parking adequacy, with the
understanding that, if the City determines in the future that parking has become a
problem, the Applicant may have to construct a parking lot on the north side of
the existing building, or limit the occupancy ofthe existing building.
2. The Applicant must submit a signage plan for the property, incorporating any
existing signs on the property and any new sign proposed for the office use. The
sign permit must be approved by the City Council.
3. Business shall not be conducted between the hours of9:00 P.M. and 8:00 A.M.
Deliveries and loading of materials or products shall be limited to the hours
between 8:00 A.M. and 5:00 P.M.
4.
The Applicant shall comply with the requirements of Section 1201.19 of the
Shorewood Zoning Code.
C. The City Administrator/Clerk is hereby authorized and directed to provide a certified
copy of this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
2
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of
August 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
.
.
3
~
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
3 August 2003
RE:
AndersonlHanna - Minor Subdivision
FILE NO.:
405 (03.21)
BACKGROUND
.
Rich Anderson and Ted Hanna have arranged to purchase the property located at 20995
Forest Drive (see Site Location map - Exhibit A, attached). They propose to remove the
existing house on the property and subdivide the lot into two building sites as shown on
Exhibit B.
The property is zoned R-1D/S, Single-Family ResidentiallShoreland and contains 22,649
square feet in area. The proposed lots will be 11,928 square feet and 10,721 square feet
m area.
ANAL YSIS/RECOMMENDATION
Both of the proposed lots comply with the requirements of the R -lD/S zoning district.
The building pads illustrated on Exhibit B also comply with setback requirements. Two
issues are worth raising relative to the proposed building pads: 1) the lots are limited to a
maximum of 25 percent hardcover; and 2) driveway grades should not exceed eight
percent. The hardcover limitation includes driveways, decks, sidewalks and patios. The
applicants should be advised that the size of homes on these lots will be modest.
According to the applicants' survey, sanitary sewer services are available to each lot.
ft
~J PRINTED ON RECYCLED PAPER
#~b.
Memorandum
Re: AndersonlHanna Minor Subdivision
3 August 2003
With that, it is recommended that the minor division be approved subject to the
following:
1. The applicants must provide legal descriptions for the proposed lots.
2. The applicants must provide legal descriptions and deeds for drainage and utility
easements, 10 feet on each side of each lot line.
3. The applicants must provide an up-to-date (within 30 days) title opinion for
review by the City Attorney.
.
4. Itt;:ms ..1-~ must be submitted prior to the request being scheduled for City Council
review, but no later than 30 days.
5. Prior to'release of the resolution approving the request, the applicants must pay
one park dedication fee ($1500) and one local sanitary sewer access charge
($1200).
6. Since the division itself does not result in the removal of any trees from the
property, tree preservation and reforestation can be addressed at the time building
permits are applie(l for.
Cc: Craig Dawson
Larry Brown
Tim Keane
Rich Anderson and Ted Hanna
.
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SITE LOCATION
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Minor SubdiVIsIon
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ASEMENT FLOOR=991.5
GARAGE FLOOR=994.6
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Exhibit B
PROPOSED DNISION
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~ A RESOLUTION APPROVING SUBDIVISION AND COMBINATION
OF REAL PROPERTY FOR RICH ANDERSON AND TED HANNA
CITY OF SHOREWOOD
RESOLUTION NO.
WHEREAS, Rich Anderson and Ted Hanna (Applicants) have an interest in certain real
property in the City of Shorewood, County of Hennepin, State of Minnesota, legally described as:
"Lots 27,28, and 29, Minnetonka Manor, Hennepin County, Minnesota"; and
WHEREAS, the Applicants propose to subdivide the property into two lots as legally
described in Exhibit A, attached hereto and made a part hereof; and
WHEREAS, the subdivision requested by the Applicants complies in all respects with
the Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The property legally described above be divided into two parcels, legally
described in Exhibit A, attached hereto and made a part hereof.
2. The City Clerk furnish the Applicants with a certified copy of this resolution for
recording purposes.
3. The Applicants shall record this resolution, together with the Drainage and Utility
Easements, described in Exhibit B, attached hereto and made a part hereof, and the Sanitary
Sewer Easement, described in Exhibit C, attached hereto and made a part hereof, with the
Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date ofthe
certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of
August 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
(Insert Drainage and Utility Easement Descriptions)
.
.
Exhibit B
0"
MEMORANDUM
TO:
FROM:
.
DATE:
RE:
FILE NO.:
BACKGROUND
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Planning Commission, Mayor and City Council
Brad Nielsen
I August 2003
Dimensions in Floors - Site Plan Review
405 (03.22)
John Sulcinar and John Deters own the carpet store at 5660 County Road 19 (see Site
Location map - Exhibit A, attached). They have requested site plan approval for a
proposed warehouse addition to the rear of the building, as shown on Exhibit B.
.
The property is located in the C-3, General Commercial zoning district and contains
approximately 38,329 square feet of area. Land use and zoning surrounding the site are
as follows:
North:
East:
South:
West:
Gideon Glen conservation open space; zoned C-3 and R-1 C
Shopping Center - Tonka Bay; zoned commercial
Motor fuel station/convenience store; zoned C-3
American Legion club; zoned C-3
The existing building is one story in height (12') and contains approximately 2769 square
feet in area. The proposed structure is also one story, although taller in feet (18'), and
will contain 2004 square feet of area. The new addition will be used for warehousing of
flooring products. According to the applicant the new structure will be either concrete of
masonry construction with a stucco finish that will extend onto the sides of the existing
building~ The new addition extends 16 feet further to the north than the existing building
in order to make room for an overhead loading door for the addition.
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Memorandum
Re: Dimensions in Floors - Site Plan Review
1 August 2003
The parking lot will be extended back along the north side of the building. Eighteen
spaces are proposed. It is worth noting that the entry to the site will change at such time
as the County Road 19/Country Club Road intersection is done. Access to this site will
then come in through the southeast comer of the Gideon Glen site. This does not
adversely affect the site plan.
ANAL YSIS/RECOMMENDATION
In evaluating the applicants' plans, the following should be taken into consideration:
1. The proposed use is consistent with the C-3, General Commercial zoning
district.
. 2. Building and parking setbacks comply with the Zoning Code:
Setbacks ReQuired Proposed
Front
Bldg. 30' 68'
Parking 15' 15'
Rear
Bldg. 30' 60'
Parking 5' 60'
Side
Bldg. 15' 18'/76'
. Parking 5' 5' /30'
......
3. The required parking for the proposed use is 13.8 spaces for the retail portion
of the store and four for the warehouse area. The applicant has provided 18
spaces.
4. All parking spaces must be at least nine feet wide and 20 feet deep.
5. The parking lot and driveway must have perimeter poured concrete curbing
and striping.
6. Grading, drainage and erosion control are subject to approval by the City
Engineer and the Minnehaha Creek Watershed District. The connection of
this property to the drainage system in Gideon Glen should be explored.
-2-
Memorandum
Re: Dimensions in Floors - Site Plan Review
1 August 2003
7. Hardcover calCulations have not been provided. The maximum amount of
impervious surface is 66 percent on commercial property. This will be
addressed at the meeting on Tuesday night.
8. Although the plan does not indicate, the applicant has stated that the dumpster
area will be enclosed with a masonry enclosure and some sort of gate system
across the front.
9. Since the plan does not indicate any change in lighting, it is assumed that what
exists today will remain.
10.
Some trees will be lost to accommodate the addition and new parking.
However, the larger trees on the north side of the property will remain intact,
providing a buffer between the parking lot and the Gideon Glen site.
.
11. It is suggested that some additional evergreen trees be spread across the rear
of the lot in lieu of, or in addition to, the deciduous trees that have been
proposed. This is consistent with the recommendations of the Co. Rd. 19
corridor study being prepared by the Planning Commission. The concept is to
eventually provide an evergreen backdrop for businesses along County Road
19. In that regard, it is also suggested that the turf area between the road and
the parking lot be built up into a berm, upon which salt-tolerant landscaping
should be placed. The applicants should address how the landscaping will be
maintained (Le. irrigation).
12. The proposed concrete or masonry construction is consistent with the
requirements of the Zoning Code.
.
13.
The applicants have not indicated any change in signage.
Based upon the preceding, it is recommended that the applicants' plans be approved,
incorporating the recommendations herein.
Cc: Craig Dawson
Larry Brown
Tim Keane
John Deters and John Sulcinar
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I hereby Ceftify that this lUrvey, plan Of report s prepared by me
Of under my direct supeMslon -lK\d flat '8m a duly Llcensed Land
Surveyor under lhe 13Wll of tile state of Minnesota
CERTIFICATE 0
VOGUE H
LEGAL DES
That part of Lot 25 Auditor's
Hennepin County, Minnesot
Beginning at a point In the e
150 feet north from the soutl
Southwesterly, paraUel with
25 a distance of 200 feat; th
line of said Lot 25 to the nor
ALSO
That part of the North Half of
Range 23, Hennepin County.
of the easterly elCtension of t.t
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LAND SURVEYORS NAME & 51
lICENSE NUMBER 26325
DATE:
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Sborewood Nursery
23505 County Road 19
Shorewood, MN 55331
ph 952.474.2637
Desif{ned B,y: Bllee Rasmussen
Exhibit C
SITE/LANDSCAPE PLAN
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SOUTH AND EAST ELEVATIONS
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hibit F
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING A COMMERCIAL SITE PLAN
FOR DIMENSIONS IN FLOORS
WHEREAS, John Su1cinar and John Deters (Applicants) are the owners of real property
located at 5660 County Road 19 in the City of Shorewood, County of Hennepin; and
WHEREAS, the Applicants have applied to the City for Site Plan approval for the
construction of an addition to the west side of the existing building on the property, as illustrated
on Exhibit A, attached hereto and made a part hereof; and
WHEREAS, the Shorewood City Code requires City Council approval of site plans
within commercial zoning districts; and
WHEREAS, the Applicants' request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission, dated
1 August 2003, which memorandum is on file at City Hall; and
WHEREAS, the application was reviewed by the Planning Commission at its regular
meeting on 5 August 2003, the minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicants' request was considered by the City Council at its regular
meeting on 25 August 2003, at which time the Planner's memorandum and the minutes of the
Planning Commission were viewed and comments were heard by the Council from the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that the Applicants' site plan is approved subject to the following:
1.
The Applicants shall provide at least 18 parking spaces measuring no less than 9'
x 20'.
2. The parking lot and access drives must have perimeter poured concrete curbing
and all parking must be striped.
3. Prior to issuance of a building permit, grading, drainage and erosion control must
be approved by the City Engineer and the Minnehaha Creek Watershed District.
4. Prior to issuance of a building permit, the Applicants shall provide hardcover
calculations, prepared by a registered land surveyor, civil engineer, landscape
architect, or architect, demonstrating that impervious surfaces on the lot do not
exceed 66 percent of the lot area.
'. .~
5. The proposed dumpster area will be enclosed on three sides with a concrete or
masonry wall, sufficient in height to screen the dumpsters. A durable solid gate
shall extend across the front side of the enclosure.
6. Any change in existing site lighting must be approved by the City and must
adhere to City standards.
7. The Applicant must submit a revised landscape plan, prepared by a registered
landscape architect, providing additional evergreen trees across the rear of the
property, and a landscape berm in front of the property consistent with the
guidelines recommended for the County Road 19 Corridor Study. The landscape
plan must also demonstrate how landscaped areas will be irrigated.
8.
No certificate of occupancy for the new structure will be issued until all parking
improvements have been constructed and all landscaping completed. If weather
precludes installation oflandscaping, the Applicants shall provide a letter of credit
or cash escrow for one and one-halftimes the estimated cost of the landscaping to
ensure that landscaping will be completed by 1 July 2003.
.
9. The site plan may have to be revised to accommodate the relocation of the access
drive into the site from County Road 19.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of
August, 2003.
WOODY LOVE, MAYOR
.
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
.
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Exhibit A
"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Craig Dawson, City Administrator
.
DATE:
Larry Brown, Director of Public Works ~
August 24, 2003
FROM:
RE: Request from Waste Management for Change of Schedule for Refuse Pickup
Christmas Lake Point
Attachment 1 is a request from Waste Management to deviate from the City of Shorewood's
Ordinance setting Wednesday as pickup day for refuse on Christmas Lake Point.
This request stems from the fact that changes have been made to private property at the south end of
Christmas Lake Point, that blocks the use of a driveway that has traditionally been utilized by larger
vehicles for a turn around. Christmas Lake Point is a private road that is very substandard and narrow
in width. Attachment 2 is a site location map for the roadway. If it were not for the fact that the City
has a lift station at the end of this road with an asphalt pad, there would be little room to turn around at
all. Again, Christmas Lake Point is a private roadway.
.
Due to the recent changes in configuration of driveways at the south end of the road, Waste
Management states that it is impossible to turn a large refuse truck around at the south end of
Christmas Lake Point. Therefore, they are forced to service this area with a smaller truck.
The request received is to change the pickup day form Wednesdays to Fridays. Apparently this due to
limited availability of the smaller trucks.
On August 12th, 2002, the Shorewood City Council passed an ordinance amending Section 507.06 of
the City Code, relating to refuse collection. The following is an excerpt of the amendment passed.
"507.06: REFUSE COLLECTION SCHEDULE: Each licensee shall collect refuse
from premises for which he has a collection contract according to the following minimum
schedule: daily from hotels, restaurants, and other premises which, in the judgment of the
City, require such collection; and weekly from residences and other premises. No refuse
shall be collected before six o'clock (6:00) A.M. or after eight o'clock (8:00) P.M. of any
day. With the exception of Shady Island or Enchanted Island, collection from residential
properties shall take place only on Wednesdays, unless otherwise authorized by the City
Council. Collection from properties on Shady Island or Enchanted Island shall take place
on Thursdays, unless otherwise authorized by the City Council."
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Mayor and City Council
Request from Waste Management
August 24, 2003
Page 2 of 2
Staff has reviewed the request for the schedule change, and offers the following comments.
While we can sympathize with the difficulty in scheduling alternative equipment or lack of equipment
to meet the requirements of the ordinance, granting a variance from the ordinance is setting a difficult
precedence. In an effort to treat all neighborhoods equally, the pickup day should remain constant.
Granting a variance from the ordinance for Christmas Lake Point, opens the door to further
amendments for other neighborhoods.
Staff does acknowledge that Ordinance does have Thursdays designated for refuse pickup for Shady
and Enchanted Islands. However, this was approved due the geographical proximity to the Cities of .
Mound and Minnetrista, whose pickup days are set for Thursdays.
Recommendation
Staff is recommending that the request for a schedule change for refuse pickup be denied.
Action to be taken by the City Council should be a motion to approve or deny the request changing the
refuse pickup day for Christmas Lake Point from Wednesdays to Fridays.
.
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.
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WASTE MANAGEMENT
WASTE MANAGEMENT
10030 Industrial Blvd.
P.O. Box 609
Winsted, MN 55395
AUG
7 2003
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August 1, 2003
Ms. Jean Panchyshyn
5755 Country Club Rd.
Shorewood MN. 55331
Dear Ms. Panchyshyn:
It has come to my attention threw one of our drivers about a safety issue. That concerns 11 of our
customers in Shorewood on Christmas Lake Point Road.
The safety concern is that our customer at 5790 Christmas Lake Point did some chi.veway improvements.
With new blacktop and a big tree in the middle of the circle drive, we turned arowld in. Now we have to
drive in and back all the way out onto Radisson Inn Road. There is a blind curve on each side of Christmas
Lake Point and on several occasions, there has almost been an accident there.
What I need to know is if it would be O.K. to change the pick up day of these 11 customers fi.'om
Wednesday to F1i.day to be serviced with one of our small trucks. That would have room to turn around at
the end of the road. This would also save on any damage that may accrue to the road in the future.
Thank you for taking time to discuss this matter. Please let me know what you decide. This would help us
provide a lot safer service for the Shorewood residents in that area and our ch'iver.
If you have any question please feel free to contact me directly at3tO-485-4053 or 800-450-9378.-
Thanks again.
Sincerely, J II I,
@4~ f)vlL
Dan Behnke
Route Manager
ATTACHMENT 1
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CITY OF
SHOREWOOD
1:1
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn,us
MEMORANDUM
Date:
August 20, 2003
From:
Honorable Mayor and City Council Members .
Bonnie Borton, Finance Directorfrreasnrer ~
.
To:
Re: 2004 Fire Budget
CC: Craig Dawson, City Administrator ~
Excelsior Fire District
Fire Chief Mark DuCharme presented his 2004 Budget to the City Council at the budget
worksession held on August 11,2003. The Council will recall the following highlights:
.
. A majority of the five city councils have recommended approval of the EFD budget, which
will increase from $925,488 in 2003, to $1,112,413 in 2004.
. Shorewood's funding obligation is 41.72% for 2004.
. Shorewood's contribution will increase from $388,727 in 2003 to $464,129 in 2004. The
public facility portion is $241,687 and is not subject to levy limits.
. A majority of member cities must approve a budget by September 1.
Mound Fire District
In addition, Shorewood's portion of the Mound Fire District Budget is $17,500 for 2004
compared to $10,400 in 2003. The 2004 budget includes $4,945 for the new fire station and this
amount is considered a special levy and is not subject to levy limits.
RECOMMENDATION:
The City of Shorewood's combined total cost for fire protection services is approximately
$481,629 for 2004 compared to $397,988 for 2003. The City Council is requested to
approve the 2004 Excelsior Fire District and Mound Fire District Budgets as presented.
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~.1 PRINTED ON RECYCLED PAPER
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Proposed Budget 2004
Allocation by City using Joint Powers Agreement funding formula for 2004
Proposed 2004 Budget $ 1,112,413
'.fax capacity 2003 Pav 2004 Estimated Market Value t:st. Population* Tax Parcels 3 Year CalI Data Sum of all Cities' Calculated
Including Personal Property factors Share of Cost
Per JPA
I2Qllm ~ D2Um ~ Population ~ ~ ~ ~ ~
ODerations Facilities Total
Deephaven $7,492,440 28.43% $799,995,900 28.54% 3,853 369 17.87% 25.&1% 5136,519 5148,330 $284,849
Excelsior $2,857,624 10.84% $259,692,300 9.26% 2,393 614 29.73% 14.50% 577,319 584,008 $J61,327
Greenwood $1.815,718 6.89% $206,634,600 7.37% 729 11 533 OS 535,86J 568,866
Shorewood** $10,761,259 40.83 45929,859 40.88% 7136 793 38.40% 41.72% 5221.442 $241,687 $464,129
Tonka Bay 53,430,254 13.01% $391,099,900 13.95% 1,547 179 8.67% 11.98% 56J,8S9 $69,3
$26 357 295 ~ $2.803.352.559 ~ ~ ~ ~ ~ ~ ~ 1 DO.OO% sm.ill ~ 51.1 n.4 13
(Using 2003 Hennepin County Assessors' valuations as of May 09, 2003 and current 3 year call data less calls to 255 Mill Street, Excelsior)
* Population estimates are Metropolitan Council's based on the 2000 Census. (Most Current)
** Total 2003 Tax Capacity, Market Value, Population and Parcel Count less reduction for The Islands served by the Mound FD.
.
.
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200~
BUDGET RECAP
OPERATING COSTS
CAPITAL OUTLAY (FIRE TRUCK REPAIR)
.FIREMAN'S RELIEF PENSION
CREDIT FROM YR. 2003 BUDGET SAVINGS
TOTAL 200~IRE COSTS
638,140
36,000
115,700
Q
789.840
2003 COST BREAKDOWN FOR EACH CONTRACTING CITY
MINNETONKA BEACH 789,840 X 7.79% 61,558
MINNETRISTA 789,840 X 24.30% 191,944
--
HOREWOOD 789,840 X 2.22% 17,513
G PARK 78 ,8 X 8.83.% ,707
MOUND 789,840 X 56.86% 449.117
TOTAL 100.00% 789.840
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
Date: August 20, 2003
From:
Honorable Mayor and City Council Members fL .. 0 : ./
Bonnie Burton, Finance Director/Treasurer ~
.
To:
Police Chief Bryan Litsey presented his 2004 Budget to the City Council at the budget
worksession held on August 11, 2003. The Council will recall the following highlights:
----------Shorewootf-s-ft1nding obligation for 2004 is 46.0%.
. The SLMPD Coordinating Committee has recommended approval of the proposed 2004
budget, which includes a 6.3% increase from 2003.
. . Shorewood's contribution is $ 662,592 for 2004, compared to $623,729 in 2003. In addition,
the 2004 amount the City will pay for their share of the public facility building is $258,077
and is considered a "special levy" , not subject to levy limits.
. In the case of the SLMPD, all four member cities must approve the operating budget prior to
September 1; otherwise the current-year budgets (and city contributions) are continued into
next year.
As of the date of this memo, staff learned that the City of Excelsior, at their most recent meeting,
approved a 0% increase in the 2004 SLMPD budget. According to the Joint Powers Agreement,
this could force continuation of the current-year budget (and city contributions) into 2004. If this
event should come to pass, the additional City of Shorewood allocation which has been budgeted
for the 6.3% increase, would revert to the Council Contingency line item, and eventually back to
General Fund reserves.
RECOMMENDATION:
The City Council is requested to approve the 2004 South Lake Minnetonka Police Budget
as presented by Chief Litsey, and recommended by the SLMPD Coordinating Committee.
ft
~J PRINTED ON RECYCLED PAPER
~qc-
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
REVISED 2004 BUDGET REQUEST BY CITY
~-~-----_..~
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. CITY. BUDGET PERCENTAGE TOTAL SHARE INCREASE OVER 2003 . CHANGE
EXCELSIOR $1,441,200.00 29.5% $425,154 $25,154 6.3%
GREENWOOD $1,441,200.00 8.5% $122,502 $7,248 6.3%
.--\?> SHOREWOOD . $1,441,200.00 46.0% $662,952 $39,223 6.3%
TONKA BAY $1,441,200.00 16.0% $230,592 $13,643 6.3%
. TOTALS $1,441,200 $85,268 6.3%
2003 CONTRIBUTIONS BY CITY
CITY BUDGET PERCENTAGE TOTAL SHARE INCREASE OVER 2002 CHANGE
EXCELSIOR $1,355,932.00 29.5% $400,000 $15,895 4.1%
GREENWOOD $1,355,932.00 8.5% $115,254 $4,580 4.1%
SHOREWOOD $1,355,932.00 46.0% $623,729 $24,786 4.1%
TONKA BAY $1,355,932.00 16.0% $216,949 $8,621 4.1%
TOTAL $1,355,932 $53,882 4.1%
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
21 August 2003
RE:
Shorewood Village Shopping Center - Lake Linden Trail
FILE NO.:
405 (03.05)
.
Shorewood Village Shopping Center representatives have now received bids for the
construction of the trail on Lake Linden Drive. Costs associated with drainage have
nearly doubled the original estimate of cost for the project. Consequently, Mr. Stan
Taube has requested to be on the agenda for Monday night (see attached memo) to ask
for some City participation in the drainage related items for the project.
Cc: Craig Dawson
Larry Brown
Bonnie Burton
Tim Keane
ft
~J PRINTED ON RECYCLED PAPER
#qD
08/20/2003 l\'1:!;!J .LV; 'il:l r1\,A. ::Ii]", "'..., "'....". '''~U.''",.... ".....v. ~v, ~..-
6600 France Ave. So.
Suite 275
Edina, MN 55435
(952) 253.2500
(952) 253.2539 fax
DATE: 8/20/03
TO: Brad Nielsen
FAX #: 952-474'()128
FROM: Stan Taube
i.
# PAGES: 1 e:.
RE: LAKE LINDEN DR. TRAIL
Please be advised Shorewood Village Shopping Center would like to be
placed on the Aug. 25, 2003 agenda for the City Council meeting to discuss
various aspects of the proposed Lake Linden Dr. trail.
If possible, the later on the agenda we could be placed would be very helpful
because of a conflict in schedule.
Please confirm our place~ent on the agenda via e-mail to
smtaube((i}earthlink.net.
Thank you.
~ .
el.
..
"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Craig Dawson, City Administrator
'.
DATE:
Larry Brown, Director of Public W orks ~
August 24, 2003
FROM:
RE: Resolution Approving Revised Preliminary Geometric Layout for the County Road 19
Realignment Project
City Project 97-08
Attached for the City Council's consideration is a revised preliminary layout for the County Road 19
Realignment Project.
Council is aware that the developer for the Smithtown Crossings Shopping Center has approached
representatives for Hennepin County soliciting revisions to the final design that had been completed by
the City of Shorewood for the project. At the time of the request, WSB and Associates had completed
98 percent of the final design for the roadway portions of the project. The streetscape design had
received preliminary approval.
.
Council may recall that Mr. Jim Grube, Transportation Director for Hennepin County, accepted the
request and agreed to revise the final design to meet the developer's petition for the shopping center.
This change was to be completed by WSB and Associates, in cooperation with Hennepin County.
Therefore, the preliminary geometric layout has been revised, and is ready for consideration by the
City Councils of the City of Shorewood and Tonka Bay.
The following is a description of the revisions performed to the layout.
Access to the Smithtown Crossings Shopping Center
The developer for the shopping center requested the addition of a left turn access and median cut on
the south end of the shopping center property. Due to the proximity of the shopping center with the
proposed intersection, this request was originally denied. In response, the developer has drafted an
agreement with the owner of the Chocolate Shop to construct a frontage road through the chocolate
shop property, to access the south end of the shopping center.
n
~.1 PRINTED ON RECYCLED PAPER
'# JD A
Mayor and City Council
County Road 19
August 24, 2003
Page 2 of 2
Impacts due to these revisions include larger portions of the existing shopping center having to be
demolished, grading impacts to the chocolate shop property and additional tree loss for the property to
the east of the chocolate shop. The roadway was widened to the inside of the curve to develop a left
turn lane for this frontage road.
Access for the Carpet/Tile Store
The driveway for the carpet/tile store on the west side of County Road 19 has been revised through the
Gideon Glen property. This revision aligns the driveway of the carpet store directly in line with the
proposed entrance/exit of the shopping center. From a traffic and safety viewpoint, this is desirable. .
Impacts of grading will have to be weighed by the City Council. If approved, an easement agreement
will have to be granted.by the City to permit a cross easement for owners of the carpet store.
Access for Wash and Roll Car Wash
After considerable discussion regarding the access to the car wash, it was determined that the best
scenario would be to align the car wash entrance directly opposing the driveway for the public works
facility. This will require a small retaining wall along the outside of the proposed driveway; Grades
between this drive~ay and the retaining wall for the Senior Community Center are significant, and will
take closer review in the final design. If approved an access easement will be required between all
fi ve joint owners of the Senior Community Center and the owners of the Wash and Roll Car Wash.
If the revised preliminary geometric layout is found acceptable by the City Council, a resolution has
been drafted for the City Council's consideration.
Mr. Jim Grube, of Hennepin County, and Mr. Don Sterna, of WSB and Associates, will be present at
Monday's City Council meeting to present the revised layout and answer any questions.
.
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING THE REVISED PRELIMINARY GEOMETRIC
LAYOUT FOR THE COUNTY STATE AID HIGHWAY 19/5MITHTOWN ROAD
INTERSECTION REALIGNMENT PROJECT
CITY PROJECT 97-08
.
WHEREAS, the City Council of the City of Shorewood approved a preliminary
geometric layout on November 5th, 2001, as prepared by WSB and Associates for the
realignment of County State Aid Highway 19 as it intersects with Smithtown Road; and
WHEREAS, revisions to said geometric layout have been requested and
performed by Hennepin County on behalf of the developer of the Smithtown Crossings
Shopping Center to improve access to said property; and
WHEREAS, the City Council has reviewed said layout and found it to be in
order.
NOW, THEREFORE BE IT RESOL YED by the City Council of the City of
Shorewood as follows:
1. That the Preliminary Geometric Layout for City Project 97-08, attached hereto
as Exhibit A, is hereby approved.
2. That the City Council urges Hennepin County proceed, with the utmost speed,
to perform revisions to the [mal design for said improvement project.
.
ADOPTED by the City Council of the City of Shorewood this 25th day of
August, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
.