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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 12 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Garfunkel
Lizee
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, April 28, 2003 (Att.- Minutes)
B. City Council Work Session Minutes, April 28, 2003 (Att.-Minutes)
C. Board of Review Minutes, May 5,2003 (Att.-Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Approval of a Conditional Use Permit - (Att. - Proposed Resolution)
Applicant: T. Holmgren
Location: 23380 Smithtown Road
C. Revisions to the AFSCME Agreement (Att.-Administrator's memorandum)
D. Approval of an Agreement for Meeting Space by and between the City of Shorewood
and Lake ~innetonka VFW Post #5919 (Att.-Deputy Clerk's memorandum, Agreement)
E. Boyer Lakje Minnewashta Addition- Final Plat (Att.-Proposed Resolution)
F. Authorization of 2002 Performance Pay - Liquor Operations Manager (Att.-
Administrator's Memorandum)
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CITY COUNCIL AGENDA - MAY 12,2003
PAGE20F2
G. Authorization to hire: Accounting Clerk 1 position (att.-Finance Director's
Memorandum, Job Description)
H. Authorization for emergency expenditure of funds for new City Hall furnace (Att.-
Finance Director's Memorandum)
1. Approving an Intoxicating Liquor License On-Sale Intoxicating Liquor and Special
Sunday Sales _ American Legion Post #259 (Att.-Deputy Clerk Memorandum and
Proposed Resolution)
J. Appeal Notice to Remove - Extension of Deadline to Comply (Att. - Planning Director's
Memorandum)
Appellant: Aaron Smith
Location: 5965 Mill Street
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. pARKS
6. PLANNING
7. GENERAL/NEW BUSINESS
A. County Rd 19 Project Report, Jim Grube, Hennepin County Transportation Director
B. Request for Funds for 2003 Lake Minnetonka 4th of July activities, Excelsior Area Chamber
Of Commerce (Att.-Administrator's memorandum; Chamber Memorandum)
8. ENGINEERlNGIPUBLIC WORKS
A. Resolution RE: NPDES Phase n
9. REPORTS
A. Administrator & Staff
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1. County Road 19 Intersection
2. Public Safety Facilities
3. Smithtown Road
B. Mayor & City Council
10. AUOJOURN
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CITY OF SHOREWOOD
CITY COUNCIL MEETING
May 12, 2003
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 12 May 2003
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A City Council Work Session will take place immediately following
the Regular City Council Meeting
Councilmember Zerby expects to be absent from the meetings this evening
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This resolution approves a six-foot high fence in the front yard of Thor
Holmgren, at 23380 Smithtown Road. Approval requires a simple majority vote.
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Agenda Item #3C: The City and AFSCME, which represents public works maintenance staff,
have been negotiating amendments to the current labor agreement that may be
appropriate now that the City has taken utility system responsibilities in-house. The
Union has voted to accept the terms of the tentative agreement. Terms of the tentative
agreement are included in a separate envelope to Councilmembers, as matters related to
labor negotiations are confidential. If the Council wishes to discuss this matter, it should
be removed from the Consent Agenda and placed as an item for closed session at the end
ofthe meeting. No terms have been altered since the city administrator detailed the terms
of the tentative agreement in an April 18 memorandum to the Council.
Agenda Item #3D: The VFW Post # 5919 has requested the use of the Shorewood City Hall
facility for its monthly meetings on the second Wednesday of each month, starting July 1,
2003, and going through June 30, 2004. Wednesdays are typically open dates, therefore
staff believes there will be few conflicts with this schedule. Should the need arise for the
City to hold a Wednesday meeting, a 20-day notice to the VFW Post #5919 would need
be given. A motion approving an Agreement for Meeting Space between the City of
Shorewood and the VFW Post #5919 in order.
Agenda Item #3E: Earlier this year the Council approved a preliminary plat for Boyer Lake
Minnewashta Addition, a residential subdivision located mostly in Chanhassen. The
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Executive Summary - City Council Meeting of 12 May 2003
Page 2 of3
attached resolution incorporates a declaration of protective covenants that address
concerns the City expressed in the preliminary plat review. Approval requires a simple
majority vote.
Agenda Item #3F: The Liquor Operations Manager position is eligible for performance pay.
The Liquor Committee approved the criteria for 2002. Performance on all of the criteria
has been determined now that the audit of operations for 2002 has been completed,. The
Committee concurs that Council authorize the 2002 performance pay for the Liquor
Operations Manager.
Agenda Item #3G: Staff has completed the recruitment process for the Accounting Clerk I
position. The City received 21 applications. Seven applicants were interviewed and
tested. Staff recommends that Ms. Michelle Nguyen be appointed to the position of
Accounting Clerk I at a starting pay rate of$13.04 per hour.
Agenda Item #3H: One of the City Hall's four furnaces was found to have faulty heat
exchangers and had to be replaced. Staff obtained quotes and proceeded with the
replacement on an emergency basis. Staff is now requesting approval and authorization
for the emergency expenditure of funds for purchase and installation of a furnace from
Merit Heating and Cooling for $3,375 after rebates.
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Agenda Item #31: The Clarence Clofer American Legion Post #259 currently holds on-sale
liquor licenses in the City. The licenses expire May 31,2003. The Legion has fulfilled
all license requirements and further, has performed all administrative sanctions recently
required by the Council. Staff recommends Council adopt the attached resolution and
approve the Legion's liquor license renewal.
Agenda Item #3J: Aaron Smith has requested 30 days to comply with a Notice to Remove
and zoning violations letter regarding his property at 5965 Mill Street. In light of his .
willingness to comply, staff recommends the additional time. However, if the work is not
completed within 30 days, the matter will be turned over to the City Attorney for legal
action without further notice.
Agenda Item #7 A: Jim Grube, Director of Transportation for Hennepin County, stated on
April 14 his willingness on a monthly basis to address the Council regarding progress on
the County Road 19/5mithtown Road/Country Club Road intersection project. The city
administrator has reminded Mr. Grube that he would need to appear at the May 12
meeting of the City Council.
Agenda Item #7B: The Excelsior Area Chamber of Commerce will present an overview of
the Chamber's planned activities for the Lake Minnetonka Fourth of July Celebration.
The Chamber will also be requesting a financial contribution from the City Council. The
City's 2003 Budget includes $2,000 for the Chamber's Fourth of July activities.
Agenda Item #8A: Staff is recommending approval of a resolution that adopts the National Pollutant
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Executive Summary - City Council Meeting of 12 May 2003
Page 3 of3
Discharge Elimination System Phase II Plan and authorizes submittal to the
Environmental Protection Agency for their review and approval.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 28, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
DAft
1. CONVENE CITY COUNCIL MEETING
Acting Mayor Garfunkel called the City Council meeting to order at 7 :00 P.M.
A. Roll Call
Present:
Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane; Engineer Brown; Finance Director Burton; and
Planning Director Nielsen
Absent:
Mayor Love
B.
Review Agenda
Acting Mayor Garfunkel reviewed the Agenda and asked ifthe Councilmembers or Staff
had any changes and there were none.
Zerby moved, Lizee seconded, Approving the Agenda as amended. Motion passed
4/0.
2. APPROVAL OF MINUTES
A.
City Council 6:00 PM Work Session Minutes, April 14, 2003
Turgeon moved, Zerby seconded, Approving the City Council 6:00 PM Work
Session Minutes, April 14, 2003, as presented. Motion passed 4/0.
B. City Council 6:30 PM Work Session Minutes, April 14, 2003
Lizee moved, Zerby seconded, Approving the City Council 6:00 PM Work Session
Minutes, April 14, 2003, as presented. Motion passed 4/0.
C. City Council Regular Meeting Minutes, April 14, 2003
Turgeon moved, Zerby seconded, Approving the City Council Regular Meeting
Minutes, April 14, 2003, as presented. Motion passed 4/0.
D. City Council 9:30 PM Work Session Minutes, April 14, 2003
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CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 2 of 12
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Lizee moved, Zerby seconded, Approving the City Council 9:30 PM Work Session
Minutes, April 14, 2003, as presented. Motion passed 4/0.
E. Joint City Council/Park Commission/Planning Commission Minutes,
April 15, 2003
Zerby moved, Turgeon seconded, Approving the Joint City CounciI/Park
Commission/Planning Commission Minutes, April 15, 2003, as presented. Motion
passed 4/0.
F. City Council Special Meeting, April 16, 2003
Lizee moved, Turgeon seconded, Approving the City Council Special Meeting, April
16, 2003, as presented. Motion passed 4/0.
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3. CONSENT AGENDA
Acting Mayor Garfunkel read through the Consent Agenda and stated that anyone who
objected to any item should voice their objection to it. No objections were raised.
Lizee moved, Zerby seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Authorize Expenditure of Funds for Auto Dialers
C.
Approval of Temporary Sign Permit
D.
Adopting RESOLUTION NO. 03-034. "A Resolution Approving Tree
Trimmer Licenses."
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E. Adopting RESOLUTION NO. 03-035. "A Resolution Approving
Intoxicating Liquor License On-Sale Intoxicating Liquor and Special
Sunday Sales - Minnetonka Country Club."
F. Adopting RESOLUTION NO. 03-036. "A Resolution Approving a
Comprehensive Plan Amendment for the Redevelopment of the
Carmichael Auto Salvage Property."
G. Authorization for Advertisement for Light Equipment Operator
4. REPORTS AND PRESENTATIONS
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 3 of 12
A. Report by Tom Skramstad on Lake Minnetonka Conservation
District (LMCD) activities
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Tom Skramstad discussed the issues from the written report that he had sent the Council.
One issue concerned the Motorized Watercraft Amendment that required boats to use
only trolling motors and limited the number of docks in order to protect the wetlands. He
stated that the City of Minnestrista had not reached a decision on this amendment yet
although it is still working with the LMCD and Mr. Skramstad will keep the Council
informed on this issue. He also stated that the total funding of the water patrol deputies
has been assumed by Hennepin County. Mr. Skramstad stated that the number of solar
lights placed on buoys will be expanded this year with an upgrade of the type oflight
used. The new solar-powered light has a one-mile visibility and the blinks according to
Coast Guard standards. Mr. Skramstad stated that Hennepin County and its water patrol
were working on informing the public about the new buoys by posting information at the
marinas and distributing stickers. He stated that the mid-channel buoy was not being
used this year as it is a relatively new concept of the Coast Guard's and more discussion
is needed concerning it in order to avoid potential confusion. Mr. Skramstad stated that
the milfoil harvester was funded by donations and not through funds from the 14 cities,
and the LMCD was trying to purchase a new and faster milfoil harvester. The milfoil
harvesting program would run from June to the end of August. He also stated that the
LMCD was trying to inform the public about the potential hazard of zebra mussels. Also,
the LMCD was educating the businesses on the lake concerning liquor licenses and
permits and the use of alcohol on the lake.
Councilmember Lizee stated how pleased she was by the response of the LMCD to the
concerns of a resident regarding the quality of the water in Lake William.
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Mr. Skramstad stated that they took samples of the water for testing and found nothing
unusual although they were awaiting further tests. He stated that there were no concerns
regarding drinking of the water by pets and other animals.
Councilmember Zerby asked about the situation regarding payment for changes of cars
that were extracted from the lake.
Mr. Skramstad stated that the wrong car had been extracted from the lake and the costs
for extracting and storing the car totaled $2,000, with the responsibility for these costs
assumed by the truck hauling company. Since the car was stolen, the owner and the
insurance company have no responsibility for it and the Board voted against paying the
costs as a public agency cannot gift money to a private party.
Councilmember Zerby asked if there were criteria already established for similar
situations regarding abandoned vehicles and the sheriffs office.
Councilmember Turgeon asked about last year's problem regarding the number of docks
allowed on the lake.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 4 of 12
Mr. S1cramstad stated that the issue had been resolved regarding one particular marina
that had the right dock configuration but too many boats. The Sheriff resolved the
problem with the number of boats and the marina is now in compliance with the lake
requirements.
Acting Mayor Garfunkel thanked Mr. S1cramstad for his report.
B. Report by Tad Shaw on Minnetonka Community Education and
Services (MCES) activities
Tad Shaw, the City's representative on the MCES Board, stated that they send catalogs
three times per year offering classes, summer school and senior enrichment. He stated
that he had four points to present to the City Council. The first point concerned the
composition ofthe board as a representative from each city, five members from the
school board, five members elected from the community at large, and two students from .
the local high schools. Jane Hicks is the current MCES president. Another issue
concerns the cost containment measures that MCES is enacting due to budget constraints.
He stated that 75% of the MCES budget derives from fees and the remaining 25% from
levies established by the State legislature. He stated that MCES receives no money from
the cities except for services rendered and MCES is concerned about the current status
state levies. In the past, MCES published four booklets per year while now they are only
publishing three times per year. Also, there is no section in the back for special services
in every issue. The third point that Mr. Shaw mentioned is the new on-line registration
for MCES classes. He would also appreciate a report from the City regarding field
scheduling as the City had decided to perform this service, rather than through MCES.
Councilmember Turgeon stated that she considered the website to be a nice addition to
MCES.
Mr. Shaw stated that the web site address was www.mcesonline.com.
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5. MATTERS FROM THE FLOOR
No one spoke during Matters from the Floor.
6. PARKS
Engineer Brown stated that there had been no Parks meeting since the last City Council
meeting. Therefore, he had nothing to report at this meeting.
7. PLANNING
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CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 5 of 12
Commissioner Packard stated that the Planning Commission had met and held public
hearings for a CUP and a simple subdivision request and the Planning Commission
recommended approval subject to Staff recommendations.
There were no questions from the City Council concerning this issue.
A. Approval of a Conditional Use Permit
Applicant:
Location:
Thor Holmgren
23380 Smith town
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Planning Director Nielsen stated that Mr. Holmgren's property was zoned as an R2A
single-family residence along County Road 19. Mr. Holmgren requested a taller fence
for his front yard. Two years ago, the ordinance was amended to allow a fence height of
up to 6 feet in addition to being located 8 feet back from the front line of the property.
Planning Director Nielsen stated that the fence does comply with the 8- foot rule and he
recommended that a provision be added stating that the row of dogwood shrubs must be
maintained or new landscape plan should be pursued by Mr. Holmgren. With these
additional changes, the Planning Commission recommended approval of a conditional
use permit for Mr. Holmgren.
There were no questions from the City Council regarding this approval.
Zerby approved, Turgeon seconded, approving a conditional use permit for Thor
Holmgren at 23380 Smithtown. Motion passed 4/0.
B. Approval of a Preliminary Plat - Smithtown Estates
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Applicant:
Location:
Roger Anderson
23625 and 23675 Smithtown Road
Planning Director Nielsen stated that Mr. Anderson wanted to combine these two lots and
resubdivide them into three-single family residential lots. He stated that the existing
properties already have homes on them but that there was room for a third home.
Planning Director Nielsen stated that the new subdivisions would comply with the
minimum requirements ofR2A and setback requirements. He stated that there were only
minor problems with the drainage to the south and there was no removal necessitated for
the trees unless needed for additional work. The Planning Commission recommended
unanimously to approve this proposed preliminary plat.
Councilmember Turgeon asked Engineer Brown what engineering concerns affected this
plat, particularly regarding a sewer intercept or that was not on the original surveys.
Engineer Brown stated that the engineering concerns were minor as the biggest concerns
were the drainage areas to the south and maintaining preservation of the land.
Councilmember Zerby asked Engineer Brown about the exact location ofthe sewer line.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 6 of 12
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Engineer Brown stated that the sewer line runs right along the right-of-way on County
Road 19 and that there were adequate easements.
Councilmember Turgeon asked if the neighbor who was concerned about the drainage
issues had been contacted concerning this issue.
Engineer Brown that the drainage issues had been addressed with the neighbor.
Engineer Brown stated that he recommended approval of the simple subdivision subject
to Staff recommendations.
There were no questions from the City Council concerning this issue.
Zerby moved, Lizee seconded, approving the preliminary plat of Roger Anderson
at 23625 and 23675 Smith town Road. Motion passed 4/0.
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8. GENERAL/NEW BUSINESS
A. Acceptance of the Opt-Out Transit Report
Planning Director Nielsen stated that the Opt-Out Transit Report presented to the Council
by Lisa Radeunz was self-explanatory and Staffwas looking for further direction from
the City Council regarding negotiation proceedings with Met Council.
Councilmember Turgeon stated that the Council does not know the exact ridership but
that the Council should pursue options that help with senior transportation.
Zerby moved, Lizee seconded, Adopting RESOLUTION NO. 03-037. "A Resolution .
Accepting the City of Shorewood "Opt-Out" Study Final Report." Motion passed
4/0.
B. Acceptance of the Visioning Report
Administrator Dawson stated that the Council wished to bring closure to the Vision
project. Regarding the wording, the official wording is the Community Visioning Study.
New information has been put on the website and the use ofthe study is to provide
additional perspective for community planning and services for all city councils in the
area. He stated that the main points from the strategy sessions could be a starting point to
take action if that was the wish of the Council. A point that Mr. Chamberlain emphasized
was the idea of holding a South Lake Minnetonka Summit involving all of the city
councils in the area. However, a leadership role for the summit would be needed and
perhaps the City Council would assume that role.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 7 of 12
Councilmember Turgeon stated that all five cities must participate since issues that were
identified in the visioning report involved all of the cities. She stated that the Council
must plan what to do next and reach a general consensus about the role of Shorewood in
the visioning process. Councilmember Turgeon suggested that the City of Shorewood
wait to identify objectives to pursue until after the summit in order to receive feedback
from all five cities about the report. She also requested that the wording of the resolution
be modified from "Acceptance of the Visioning Report" to "Acknowledging Receipt of
the Visioning Report."
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 03-038. "A
Resolution Acknowledging Receipt of the Final Report of the South Lake
Minnetonka Community Visioning Study."
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Councilmember Lizee stated that she had no problem with the wording of "acceptance of
the visioning report."
Acting Mayor Garfunkel also stated that he had no problem with the original wording and
asked whether it should remain as it was. He also stated that any results from the
visioning process would likely be driven by the Shorewood City Council and there
should be more discussion regarding the future action of the City Council.
Motion passed 4/0.
C. Communications Protocol
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Administrator Dawson stated that in response to the discussion of this issue last meeting,
a memorandum was provided to the Council with suggestions to improve
communications. There were two primary concerns from the work session involving
notification of meetings by two Councilmembers and reports of activities by the Mayor
and Councilmembers. The resolution of the first concern could be achieved through
email, fax or the telephone with a call to the Deputy Clerk so that a report could be sent
to all Councilmembers. The second concern is addressed by the Mayor and
Councilmember Report sections on the agenda used for updating the other
Councilmembers of each other's activities. Administrator Dawson stated that the Staff
would try to improve distribution of information and provide fuller agenda packets in a
timely manner to the Council.
Councilmember Turgeon stated that this process sounded time-intensive and her original
intent in raising this issue at the work session last week was not to create more work for
the Staff.
Engineer Brown stated that standard formatting could be set-up in order to facilitate this
communication task.
D. Appeal Notice to Remove
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 8 of 12
Applicant:
Location:
Kert Koerting
20325 Excelsior Boulevard
Planning Director Nielsen stated that junk complaints had been received regarding the
property ofKert Koerting. The Notice to Remove concerns the unlicensed and
inoperable vehicles and other items.
Acting Mayor Garfunkel invited Mr. Koerting to speak on his own behalf and describe
the situation ofthis property to the City Council.
Mr. Ketering stated that he had lived at this residence for 35 years and the area had
changed since he had bought his property. He stated that he was focused on correcting
the current situation by selling the used cars that he was fixing up and getting rid of the
rest of the items listed on the property.
Councilmember Zerby asked whether the property had been re-inspected after Mr.
Ketering was first notified.
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Planning Director Nielsen stated that Mr. Koerting's property had been re-inspected and
the inspector reported that there had been some improvement but there was still a lot of
materials on the property that needed to be taken care of.
Acting Mayor Garfunkel recommended that Mr. Ketering receive 30 days to take care of
the smaller items and 60 days to take care of the vehicles.
Zerby moved.
Councilmember Turgeon asked whether the 30 days began from the date of the letter or
today.
Planning Director Nielsen stated that the 30 days would begin from tonight's meeting.
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Turgeon seconded, Granting extension of compliance of 30 days for smaller items
and 60 days for the vehicles. Motion passed 4/0.
Acting Mayor Garfunkel instructed Mr. Ketering to contact the Council with additional
questions.
E. Appointment to the Park Commission
Administrator Dawson stated that Scott Bartlett had resigned from the Park Commission
and there were two applicants, Nancy Meese and Paul Gilbertson, applying for the vacant
position. The term of this position would run through January 31,2005.
Councilmember Turgeon suggested that Paul Gilbertson be appointed to the Park
Commission.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 9 of 12
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 03-039. "A
Resolution Making Park Commission Appointments."
Councilmember Zerby stated that he was happy with both of the candidates and it was a
difficult decision to choose between them.
Councilmember Turgeon asked that Mr. Gilbertson be notified tomorrow in order to
inform him of his new appointment.
Motion passed 4/0.
F. Appointment to the Lake Minnetonka Communications Commission
Board
.
Administrator Dawson stated that Jeff Foust was not seeking reappointment on the Lake
Minnetonka Communication Commission Board (LMCC). There were three applicants,
Patrick Hodapp, Robert E. Anderson, and Jerry C. Noack, interested in this position. The
period of this appointment would extend until January 31,2004. Only two of the
applicants, Patrick Hodapp and Jerry C. Noack, had shown up for their interview with the
Council so they were the two candidates considered to fill the vacancy.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 03-040. "A
Resolution Appointing Patrick Hodapp as City Representative on the Lake
Minnetonka Communications Commission (LMCC) for 2003."
Councilmember Zerby stated that Patrick Hodapp and Jerry C. Noack were both excellent
candidates.
Councilmember Turgeon requested that Mr. Hodapp be notified of his appointment.
.
Motion passed 4/0.
G. Approval of a Multiple Dock Facility License - Shorewood Yacht
Club
Applicant:
Location:
Minnetonka Moorings
600 West Lake Street
Planning Director Nielsen stated that last year Minnetonka Moorings was denied this
license due to a violation of City ordinances. That case has been settled in the court with
Minnetonka Moorings pleading guilty, agreeing to pay the City's legal expenses, and
receiving 12 months of probation. Planning Director Nielsen recommended that the 2003
license be issued to the Minnetonka Moorings.
Acting Mayor Garfunkel invited Mr. Cross, who was present in the audience, to present
any questions or concerns he had to the City Council.
Mr. Cross stated that he had nothing to say to the City Council.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 10 of 12
Zerby moved, Turgeon seconded, Approval of a Multiple Deck Facility License for
Minnetonka Moorings. Motion passed 4/0.
9. ENGINEERING/PUBLIC WORKS
A. Approval of Plans, Specifications, and Estimates and Authorization of
Advertisement for Bids - Smithtown Road
Engineer Brown stated that as of March 24,2003, Staff had been directed to revise
Smithtown plans with portions of the pedestrian space deleted except for a small section
in front of the Minnewashta School at its request. The amended plan has been submitted
to the State Aid. The engineering estimate prepared by WSB and Associates stated that
the construction costs would be approximately $1.5 million. The current balance of the
MSA account is estimated at approximately $2.1 million. Engineer Brown stated that
bids would open for the project on June 4 at 10:00 A.M. He thought that the City should
obtain good pricing for the project and Staff recommends approval of the plans,
specifications, and estimates and authorizes advertisement for bids.
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Councilmember Lizee thanked Engineer Brown for including flashers in the plan at the
Minneswashta school. She also asked whether the entire length of Smithtown Road was
closed to parking.
Engineer Brown stated that there was no adequate shoulder for parking on Smithtown
Road.
Zerby moved, Turgeon seconded, Adopting RESOLUTION NO. 03-042. "A
Resolution Approving of the Plans, Specifications, and Estimates and Authorization
of Advertisement for Bids for Smith town Road."
Councilmember Turgeon asked if construction would begin in July.
.
Engineer Brown stated that in three weeks from the time of the bids were accepted was
when construction would begin.
Acting Mayor Garfunkel asked when construction is expected to be completed.
Engineer Brown stated that construction would end after approximately nine weeks.
Councilmember Zerby asked whether they could anticipate the progress of work on
County Road 19 so that work was not duplicated work for Smithtown Road.
Engineer Brown stated that this had already been accounted for by placing a stop 300 feet
short ofthe intersection and progress on Smithtown Road would depend on the work
progress of County Road 19.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 11 of 12
Councilmember Zerby also stated that the Staff should address the yield sign at the
Minnetonka Country Club exit onto Smithtown Road because it encouraged a rolling
stop.
Motion passed 4/0.
B. Accept Feasibility Report, Shorewood Village Shopping Center
.
Engineer Brown stated that on November 8, the City Council had accepted the petition to
utilize the public right-of-way for installation ofwatermain. Currently, there was a need
for the developer to obtain an easement for the plat through Linden Hills. Engineer
Brown recommends that the developer of Linden Hills join this project. He stated that
the developers had already received approval for a ground storage tanle Staff
recommends acceptance and approval of this feasibility report.
Lizee moved, Turgeon seconded, Adopting RESOLUTION NO. 03-041. "A
Resolution Accepting the Feasibility Report for the Extension of Municipal Water
Service to the Shorewood Village Shopping Center."
Councilmember Zerby stated that he was happy with the creative approach of this project
and he thought that it would serve the City of Shorewood well.
Motion passed 4/0.
10. REPORTS
A. Administrator & Staff
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1.
County Road 19 Intersection
Administrator Dawson stated that Mr. Grube would be present at the next City Council
meeting as he had no opportunity to report on the progress of County Road 19 by the
time of this Council meeting.
2. Public Safety Facilities
Administrator Dawson stated that the remainder of the contracts had been approved for
the West Station. Progress, was slow on the East Side station.
3. Smith town Road
This issue was addressed in Item 9A.
B. Mayor & City Council
.
CITY COUNCIL REGULAR MEETING MINUTES
April 28, 2003
Page 12 of 12
Councilmember Turgeon mentioned the Friends Fundraiser of past weekend, which
raised $1,500. She also mentioned the upcoming health fair on May 2nd. The first
meeting of the SLMPDTask Force is scheduled for May 6th. Councilmember Turgeon
stated that the Joint Work Session with the Park and Planning Commissions was too short
and there was only enough time to focus solely on goals and objectives.
Administrator Dawson reminded the City Council that the Board of Review meeting
would be held next Monday.
11. ADJOURN
Turgeon moved, Zerby seconded, adjourning the City Council Meeting of April 28,
2003, at 8:47 P.M.
RESPECTFULLY SUBMITTED.
SUSAN FISCHER
Recording Secretary
.
Woody Love, Chair
Craig W. Dawson, City Administrator/Clerk
.
j,
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, APRIL 28, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
9:00 P.M.
MINUTES
DRAFT
1.
CONVENE WORK SESSION MEETING
Councilmember Garfunkel called the Work Session meeting to order at 8:58 P.M.
A.
Roll Call
Present:
Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Engineer Brown; Finance Director Burton; and Planning
Director Nielsen
.
Absent:
Mayor Love
B. Review Agenda
2. NPDES II
.
Engineer Brown stated that Phase II of the National Pollutant Discharge Elimination
System (NPDES) was controversial and in constant debate due to its dramatic impact
upon city processes. The City of Shorewood took advantage of the appeals process and is
awaiting the final status of these rules as other cities oppose them in court. However,
there is still expense involved in Phase II since it requires the training of city officials, a
newsletter regarding pollution prevention and erosion control, mandatory ordinance
amendments, and annual documentation regarding erosion control that documents the
City's progress in achieving its defined goals and objectives. Engineer Brown requested
that the City Council pass a resolution holding him harmless if a case of personal liability
is brought against him so that the City would defend him should any litigation be
personally brought against him.
Administrator Dawson stated his full agreement with Engineer Brown regarding the
liability issue.
Councilmember Turgeon asked Engineer Brown about the run-off controls and possible
changes in the required silt fencing.
Engineer Brown stated that the Watershed District was responsible for evaluating the silt
fencing although uncertainty remains concerning who will be responsible for the
supervision of the mandated erosion controls.
Councilmember Turgeon asked if public works staff would be trained to maintain erosion
control.
II'.:tB
WORK SESSION MEETING MINUTES
April 28, 2003
Page 2 of3
..
Engineer Brown stated that it was possible although it would require an extensive amount
of training and additional costs.
Councilmember Zerby asked about a public education program to inform people of the
drainage to the lake from city drains.
Engineer Brown stated that there was no alternative to the street run-off to the lake as the
run-off is not permitted to drain into the sanitary sewer system.
Councilmember Turgeon asked when these public works actions need to be implemented.
Engineer Brown stated that there were some actions that needed to be undertaken in
2003, but most of them were geared toward 2004.
Councilmember Lizee asked about the sources of funding for these mandates.
.
Engineer Brown stated that the costs would need to be absorbed by the City as there were
no outside sources of funding put forth by the state or the federal government.
Administrator Dawson noted that the City's Stormwater Utility is a possible revenue
source.
3. SANITARY SEWER SYSTEM POLICIES
Engineer Brown discussed the implications of a recent failure of a lift station in which a
resident's basement became flooded with sewer water. He stated that because the failure
was not due to any negligence on the part of the City, it is not liable to pay for the costs
of the clean-up. He also stated that homeowner's insurance will not cover sewer backup
damage unless the homeowner has purchased a specific rider. Engineer Brown
implemented a "customer service" approach to this situation and brought in Service .
Master to remove the waste water and damaged carpeting along with disinfecting the
basement. These costs would be minimal to the City because the City's insurance carrier
refuses to pay clean-up costs when there is no negligence on the part of the City.
Engineer Brown also stated that the auto dialers that were approved earlier in the meeting
would assist in preventing another failure of a lift station. He suggested that the City
promote an education campaign regarding lift stations and the liability of homeowners in
the case of another sewer backup or similar circumstances in which the City is not
negligent.
4. STORMW A TER POLICIES AND OBJECTIVES DISCUSSION
Engineer Brown provided the Council with a copy of the revised and updated Stormwater
Management Plan. Hennepin Conservation District conducted a Functions and Values
Assessment for Wetlands that has been incorporated into the Stormwater Management
Plan. This plan had been submitted to the Minnehaha Creek Board and the Met Council
for their review process pending final approval. Engineer Brown also stated that he was
i
"
WORK SESSION MEETING MINUTES
April 28, 2003
Page 3 of3
in receipt of a draft of the study of stormwater management for the Harding Lane/Glenn
Road area although he has yet to peruse the study itself.
5. ADJOURN
Turgeon moved, Zerby seconded, adjourning the Work Session meeting of April 28,
2003, at 9:33 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
SUSAN FISCHER
Recording Secretary
.
Woody Love, Chair
Craig W. Dawson, Administrator
.
"'
\
CITY OF SHOREWOOD
BOARD OF REVIEW
MONDAY, MAY 5, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
DR FT
1. RECONVENE BOARD OF REVIEW MEETING
Chair Love reconvened the Board of Review Meeting at 7:03 P.M.
A. Roll Call
Present:
Chair Love, Councilmembers Garfunkel, Turgeon, and Zerby (arrived at
7:04 P.M.); Administrator Dawson
.
Absent:
Councilmember Lizee
B.
Review Agenda
Without objection from the Board, Chair Love proceeded with the Agenda for the
evemng.
2. APPROVAL OF MINUTES
B. Board of Review Meeting Minutes of April 21, 2003
.
Turgeon moved, Garfunkel seconded, Approving the Board of Review Meeting
Minutes of April 21, 2003. Motion passed 3/0.
3. CONSIDERATION OF A MOTION REGARDING CITY ASSESSOR'S
RECOMMENDATIONS
Mr. Davy, the assessor from the Hennepin County Assessor's office, stated that there
were 13 requests for property reassessment from the residents of Shorewood, 11
presentations to the Board at the first meeting and 2 letter requests.
Councilmember Zerby arrived at 7:04 P.M.
Mr. Davy then reviewed his assessment recommendations for the properties that he
reviewed.
Marjorie J. Yaeger, 5445 Timber Lane, PID 34-117-23-22-0018, Mr. Davy
recommended no change in the original 2003 estimated market value price of $806,000.
ti~~
..
I
BOARD OF REVIEW MINUTES
May 5, 2003
Page 2 of 4
John Bridge, 25810 Birch Bluff Road, PID 29-117-23-44-0007, Mr. Davy
recommended a 5% adjustment in the estimated market value price from $857,000 to
$817,000.
Raymon Brockhouse, 25960 Birch Bluff Road, PID 29-117-23-44-0012, Mr. Davy
adjusted the value from $837,000 to $675,000 due to the underimprovement and
functionality of the lot and house. This adjustment was also affected by the offer of
$650,000 for Mr. Brockhouse's property when it was listed on the market.
William Colopoulos, 26215 Shorewood Oaks Drive, PID 32-117-23-43-0028, Tom
Kunik inspected this property and adjusted the price from $452,000 to $425,000 due to
the condition of the house.
Dennis P. Regnier, 5250 St. Albans Bay Road, PID 25-117-23-33-0040, Mr. Davy
stated that he had tried repeatedly to contact Mr. Regnier and had left several messages
but none of his calls had been returned. Therefore there was no reassessment of this
property. The 2003 estimated market value of $566,000 did not change.
.
Steven C. Hall, 6195 Deer Ridge, PID 35-117-23-33-0042, Mr. Davy inspected this
property and adjusted the estimated market value from $442,000 to $409,000 due to the
quality of the house.
Michael D. Hoy, 25480 Smithtown Road, PID 33-117-23-23-0005, Mr. Davy spoke
with Mr. Hoy about his eligibility for the This Old Home exclusion and Mr. Davy
informed Mr. Hoy that he was ineligible because his home improvements occurred before
1994, which is when This Old Home exclusion was implemented.
Cary S. Robinson, 26995 Marsh Pointe Court, PID 32-117-23-23-0009, Mr. Davy
stated that the estimated market value of $603,000 was correct for this property according .
to his assessment.
Dale A. Woodbeck, 26475 Strawberry Court, PID 32-117-23-31-0037, Mr. Davy
adjusted the estimated market value of this property from $403,000 to $393,000 due to
the quality of the basement finish.
Mike Histon, 26220 Wild Rose Lane, PID 32-117-23-12-0032, Mr. Davy inspected this
property and adjusted the estimated market value from $492,000 to $466,000 due to the
advanced age of the building.
Dean J. Stinchfield, 19655 Silver Lake Trail,PID 36-117-23-43-0021, Mr. Davy stated
that this property was readjusted from $685,000 to $635,00 due to the quality of the
house and basement.
Clifford Whitehill, 19215 State Highway #7, PID 25-117-23-41-0028, Mr. Davy stated
that the estimated market value of$185,000 for this commercial property would not
change because this is a reasonable assessment for this piece of real estate.
.
.
BOARD OF REVIEW MINUTES
May 5, 2003
Page 3 of 4
James J. Quandt, 22425 Murray Street, PID 34-117-23-44-0059, Mr. Davy stated that
the estimated market value for this property would not change from $85,000 because it
was a secondary lot whose original price of $320,000 was valued incorrectly. The
secondary lot was not moving in value along with the primary lot. Mr. Davy stated that
he had called Mr. Quandt and explained this issue to him.
Chair Love stated that he appreciated Mr. Davy's work on these property assessments.
Chair Love invited Mr. Fox to address the Board regarding his concern with the valuation
of his property.
.
Jeff Fox, 5270 Howard's Point Road, 30-117-23-44-0009, Mr. Fox questioned the
estimated market value of his property in comparison with a recently sold property near
his own along Howard's Point Road. The 2003 estimated market value for Mr. Fox's
28,000 square foot property is set at $932,000. Mr. Fox stated that he had previously
believed that property valuations were based on the fiscal year of January 1, 2002 to
December 31, 2002. Mr. Fox stated that the sold property was 130% larger than his own.
It also had 235 miles of shoreline compared to 165 miles of shoreline for his property.
His house is 49% smaller in square footage as compared to the sold property. Mr. Fox
questioned how the values are set for property since there have been only 8 sales on
Howard's Point in recent years, in which the sale price has been lower than the estimated
market value assigned to the property.
Mr. Davy stated that the buyer's prime motivation for purchasing the property that Mr.
Fox is referring to was the land itself, particularly its amount of lakeshore. He stated that
the buyer mentioned the functional problems with the house, although the property still
sold for $1.5 million. The size of the property and the amount of shoreline are
determining factors in the differences between property valuations.
.
Mr. Fox asked how the valuations are discounted relative to the total amount of square
footage of the property.
Mr. Davy stated that the valuation price is $8,500 per square foot for the first 100 feet of
lakeshore. Properties possessing over 200 feet of lakeshore are discounted due to the
demand of the real estate market as buyers are generally unwilling to pay that initial rate
for the total amount oflakeshore.
Mr. Fox asked how there could be only a 39% difference in property valuation between
his house and the sold property since they share the same size footprints, elevation, and
facing although they were built in different years, with his property built in 1946 and the
sold property built in 1955.
Mr. Davy stated that the property valuations are judgments determined by the selling
market. He stated that Mr. Fox could appeal this assessment with Hennepin County.
Chair Love stated that the next step in the process was a discussion by the Board to
decide whether some of these reassessments should be pulled for further consideration.
It
.
BOARD OF REVIEW MINUTES
May 5, 2003
Page 4 of 4
Administrator Dawson stated that 14 appeals were at issue, 13 of them listed by Mr.
Davy and then Mr. Fox's presentation tonight. He stated that the Board could choose to
either act on each individual assessment in order to discuss it further or the Board could
choose to approve the appeals altogether as a whole. Administrator Dawson stated that
the Board has until the end of this week to complete any discussions concerning Mr.
Davy's assessments. He also stated that any appellant who does not agree with the
Board's decision should appeal to Hennepin County, with a final appeal to Minnesota
State Tax Court.
Zerby moved, Turgeon seconded, Approving the motion to accept report as a whole.
Councilmember Zerby stated that all of Mr. Davy's reassessments seemed appropriate.
Councilmember Turgeon stated that the adjustments were based on comparison of similar
properties and the reassessment complied with the information given. .
Chair Love stated that there must be a clear and compelling reason to pull a particular
property assessment out for further review, and he saw no such reason pertain to any of
the assessments. He stated that there had been good questions asked about the process by
the residents.
Motion passed 4/0.
Chair Love stated that the Board of Review has finished its business for 2003 and
therefore they would not set another meeting date.
4. ADJOURN
Garfunkel moved, Zerby seconded, Adjourning the Board of Review Meeting of
May 5, 2003, at 7:33 P.M. Motion passed 4/0.
.
RESPECTFULLY SUBMITTED,
SUSAN FISCHER
Recording Secretary
Woody Love, Chair
Craig W. Dawson, City Administrator/Clerk
Co
PAYABLESAPPROVALS
For 5/12/03 Council Meeting
.
Prepared by: f..atltP/l:m.JL ~
Catherine EIke, Sr. Accountant
~&
Date: 5-g>-~ 3
Approved by: Date: d~.3
Bonnie Burton, Acting City Administrator
Date: r/Bff;3
Reviewed by:
Bonnie Burton, Fi
.
?f:3A
Check Approval List for 05/12/03 Sorted by Department J
Check # Vendor Name Description Check Date Invoice # Amount
35096 INDUSTRIAL CONTAINE TRASH BARRELS FOR PA 4/29/2003 $214.00
35097 US POSTMASTER PSTG FOR MAY NEWSLE 4/29/2003 $555.78
35098 AHLSTROM, SANDY ADOPT.A.GARDEN FUND 5/212003 $50.00
35102 ELKE, CATHERINE APRIL MILEAGElSUPPLlE 5/2/2003 $4.09
35102 ELKE, CATHERINE APRIL MILEAGElSUPPLlE 5/212003 $26.46
35103 EXCELSIOR FLORIST FLOWERS FOR 0 JOHNS 5/212003 90 $41.00
35104 FISCHER, SUSAN TEMP RECORDING SECY 5/212003 $410.00
35105 HENNEPIN COUNTY TRE MAR ROOMIBOARD 5/212003 1018 $285.48
35106 KIRCHER, LUCINDA ADOPT.A-GARDEN FUND 5/2/2003 $50.00
35107 LEAGUE OF MN CITIES LOSS/CONTROL WRKSH 5/212003 1-0000140 $40.00
35108 LOCAL LINK USA BUSIN MAY WEB SVC 5/2/2003 95220466 $99.95
35109 MINNETONKA COMMUNI REF OVERPMT USER FE 5/212003 $2,500.00
35110 MCFOA MEMBERSHIP DUES 5/2/2003 $35.00
35111 MEAKINS, BEVERLY ADOPT-A.GARDEN FUND 5/212003 $50.00
35112 MN COUNTIES INS. TRU MEMBERSHIP DUES-2oo3 5/2/2003 2540 $125.00
35113 NEWBERG, DALE & KAR ADOPT.A-GARDEN FUND 5/2/2003 $50.00
35114 NICCUM, LAWRENCE REF MAY COBRA INS PM 5/212003 $347.21 .
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/212003 $35.10
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/212003 $76.25
35118 ROGERS, DON DELIVER COUNCIL PKTS 5/212003 $200.00
35120 STEBBINS, NANCY ADOPT-A-GARDEN FUND 5/2/2003 $50.00
35121 SUN PATRIOT NEWSPA ORDINANCE 394 5/2/2003 602 $93.53
35121 SUN PATRIOT NEWSPA O'DONNELL SETBACK VA 5/212003 604 $31.84
35121 SUN PATRIOT NEWSPA WELTY CUP 5/2/2003 605 $35.82
35121 SUN PATRIOT NEWSPA NEWBERG CUP 5/212003 606 $35.82
35121 SUN PATRIOT NEWSPA PURCELL CUP 5/212003 607 $33.83
35123 TOWER, TERRY SAFETY BOOTS 5/212003 $140.00
35127 ADVANCED IMAGING SO MAY CONTRACT SVC 5/8/2003 11592 $160.50
35128 AFSCME COUNCIL 14 MAY UNION DUES 5/8/2003 $193.90
35130 BERRY COFFEE CO 5/8/2003 345443 $22.00
35130 BERRY COFFEE CO 5/8/2003 345444 $22.00
35131 BIFFS, INC. RENTALS 5/812003 W187313- $646.90
35132 BURTON, BONNIE MTG MILEAGElGFOA EVE 5/8/2003 $53.76 .
35133 C.H CARPENTER LUMBE LUMBERS FOR PARKS 5/812003 466054 $31.97
35134 COVERALL OF THE TWI MAY CLEANING SVC 5/8/2003 75558 $335.48
35136 EXCELSIOR ACE HARD BON DO HARDENER 5/8/2003 559347 $2.12
35136 EXCELSIOR ACE HARD FASTENERS 5/812003 560206 $5.06
35136 EXCELSIOR ACE HARD BITS 5/8/2003 561040 $1.59
35137 FISCHER, SUSAN CONTRACT SVCS 5/8/2003 $300.00
35138 FOSTER APPRAISALS IN APPRAISAL.201XX VINE 5/8/2003 $1,250.00
35140 HENN CTY TREASURER PID 32-117.23-34.0031 5/8/2003 $1,273.60
35140 HENN CTY TREASURER PID 33-117.23.22-0005 5/8/2003 $73.34
35142 ICMA RETIREMENT TRU 5/6/03 PAYROLL DEDUCT 5/8/2003 303131-05 $1,373.20
35143 KEEFE,SALLY APR CONTRACT SVCS 5/8/2003 $150.00
35144 KRIESEL, DREW FEB/MARlAPR PW CLEAN 5/8/2003 414598 $567.45
35145 LJR INC OPT OUT STUDY 5/8/2003 SHORE03 $265.00
35146 LUBRICATION TECH, INC OIL DRUM 5/8/2003 946970 $385.72
35150 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 5/8/2003 $232.02
35151 MN SUN PUBLICATIONS ORDINANCE 394 5/8/2003 593105 $114.40
35151 MN SUN PUBLICATIONS VARIANCE-O'DONNELL 5/8/2003 593106 $42.90
35151 MN SUN PUBLICATIONS WELTY CUP 5/8/2003 593109 $46.47
35151 MN SUN PUBLICATIONS NEWBERG CUP 5/812003 593110 $50.05
&~~m~~","~m~~2~~~!i1:t~~~-m~~~~!,i~~
Thursday, May 08, 2003 Page 1 0[6
Check# Vendor Name Description Check Date Invoice # Amount
35151 MN SUN PUBLICATIONS PURCELL CUP 5/8/2003 593111 $46.47
35153 NESSET, MARK L. REF COPY DEPOSIT 5/8/2003 $13.01
35155 O'ROURKE WELDING WELDING OXYGEN 5/8/2003 21517 $50.23
35157 PAWS, CLAWS & HOOV MAY BOARDINGlAPR IMP 5/812003 $108.13
35158 PAZANDAK, JOSEPH 4/21 - 5/2 MILEAGE/THER 5/8/2003 $129.90
35158 PAZANDAK, JOSEPH SEC 125 REIMBURSEME 5/8/2003 $195.00
35158 PAZANDAK, JOSEPH 4/21 - 5/2 MILEAGE/THER 5/8/2003 $79.20
35159 PERA ~8103PAYROLLDEDUCT 5/8/2003 762400-05 $2,293.36
35159 PERA ~8103PAYROLLDEDUCT 5/8/2003 762400-05 $2,115.04
35160 PURCHASE POWER METER REFILL 5/8/2003 $1,219.00
35162 QWEST 5/812003 $89.69
35164 SHOREWOOD TRUE VAL FLAG POLE PARTS 5/8/2003 53283 $2.34
35164 SHOREWOOD TRUE VAL FLAG POLE PARTS 5/8/2003 53288 $4.88
35167 VERIZON WIRELESS, BE 5/8/2003 $48.29
35168 VICTORIA REPAIR AND SKATE PK REPAIRS 5/8/2003 4139 $62.72
35169 WASTE MANAGEMENT 5/8/2003 0549704-1 $231.32
35174 CULLIGAN BOTTLED WA 5/13/2003 114X2092 $41.06
35180 LARKIN, HOFFMAN, DAL GENERAL MATTERS 5/13/2003 430970 $1,750.20
35180 LARKIN, HOFFMAN, DAL CAPESTONE PONDS 5/13/2003 430972 $96.00
. 35180 LARKIN, HOFFMAN, DAL CERMAK 5/13/2003 430972 $880.00
35180 LARKIN, HOFFMAN, DAL SPRUCE HILL 2ND ADDN 5/13/2003 430972 $32.00
35180 LARKIN, HOFFMAN, DAL SMITHTOWN RD-STREET 5/13/2003 430973 $162.50
35180 LARKIN, HOFFMAN, DAL R.JOHNSON ET AL V. CIT 5/13/2003 430975 $125.00
35180 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL M 3/2003 430976 $895.46
35180 LARKIN, HOFFMAN, DAL ORGANIZED COLLECTlO 5/13/2003 430978 $50.00
35180 LARKIN, HOFFMAN, DAL CUB FOODS 5/13/2003 430980 $855.40
35180 LARKIN, HOFFMAN, DAL PERSONNEL MATTERS 5/13/2003 432087 $75.00
35181 LUBRICATION TECH, INC BAR & CHAIN 5/13/2003 948396 $22.14
35184 MCLEOD USA 5/13/2003 8973246 $488.74
35184 MCLEOD USA 5/13/2003 8973246 $90.73
35184 MCLEOD USA 5/1312003 8973246 $155.13
35185 MIDWEST MAILING SYS MAY NEWSLETTER MAILI 5/13/2003 55546 $376.12
35186 MINNCOMM PAGING PW/SW & WA PAGERS 5/13/2003 52006805 $9.n
35187 MINNEGASCO 5/13/2003 $45.50
35187 MINNEGASCO 5/13/2003 $108.04
. 35187 MINNEGASCO 5/13/2003 $204.72
35187 MINNEGASCO 5/13/2003 $366.04
35188 MN SUN PUBLICATIONS BIT SEALING BIDS AD 5/13/2003 594104 $128.70
35189 MTI DISTRIBUTING COM PW SUPPLIES 5/13/2003 348498-00 $123.90
35192 OFFICE DEPOT CARBON MON DETECTO 5/13/2003 20160052 $63.56
35192 OFFICE DEPOT 5/13/2003 20183832 ($31.78)
35193 ORONO, CITY OF MAY ANIMAL CONTROL 5/13/2003 2558 $1,579.08
35196 POTTS, KENNETH N. APR PROSECUTIONS 5/13/2003 $1,608.33
35198 SPEEDWAY SUPERAME 5/13/2003 $907.78
35202 WM. MUELLER & SONS, I BLACKTOP 5/13/2003 n309 $239.12
35203 XCEL ENERGY 5/13/2003 0114-707- $14.80
35203 XCELENERGY 5/13/2003 0356-200- $20.95
35203 XCELENERGY 5/13/2003 0727-302- $226.63
35203 XCELENERGY ~13/2003 1300-208. $105.55
35203 XCEL ENERGY 5/13/2003 14n-205- $349.41
35203 XCELENERGY 5/13/2003 1966-609- $127.35
35203 XCEL ENERGY 5/13/2003 2052-902- $13.57
35203 XCEL ENERGY 5/13/2003 2164-107. $19.68
TOTAL FOR 101 GENERAL FUND $32,230.35
35148 MERIT HTG & COOLING CITY HALL FURNACE 5/8/2003 7403 $3,675.00
r~~~.r;r::~~~~~i'~%1":l;~lili~~~~m.ID:"&.;'.W..%,~"'&1k.~~--1'.:.:.'!f?~1~~m:.,;-~j'X;~~~.a&~~~.im~~;!$'~~~
Thursday, May 08, 2003 Page 2 of6
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR 401 PUBliC FACILITIES/OFFICE EQUIPMENT $3,675.00
35126 1 ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/8/2003 38764 $240.00
35126 1ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/8/2003 38764 $235.16
35126 1 ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/8/2003 38764 $84.25
35171 1 ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/13/2003 38801 $198.00
35171 1ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/13/2003 38801 $61.40
35171 1ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/13/2003 38801 $124.50
TOTALFOR 402 PARK CAPITAL IMPROVEMENT $943.31
35170 WILLIAMS TOWING FORFEIT-2000 FORD EXP 5/8/2003 63168 $147.15
35191 NORTHERN TOOL & EQ WATER TRK PUMP 5/13/2003 8075071 $724.07
TOTAL FOR 403 EQUIPMENT REPLACEMENT $871.22
35180 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 5/13/2003 430977 $658.61
TOTALFOR 405 MSA CAPITAL IMPROVEMENT $658.61
35136 EXCELSIOR ACE HARD WELL PARTS 5/8/2003 560199 $6.37
35136 EXCELSIOR ACE HARD WATER DEPT SUPPLIES 5/8/2003 562314 $17.33
35152 MUNITECH, INC. REBUILT METER 5/8/2003 $285.00
35154 NEXTEL COMMUNICATI 5/8/2003 58828331 $70.39
35162 QWEST 5/8/2003 $50.78
35162 QWEST 5/8/2003 $50.78
35163 SEELYE PLASTICS INC PVC ADAPTORS 5/8/2003 647615 $6.52
35184 MCLEOD USA 5/13/2003 8973246 $45.23
35184 MCLEOD USA 5/13/2003 8973246 $90.46
35186 MINNCOMM PAGING PW/SW & WA PAGERS 5/13/2003 52006805 $7.99
35187 MINNEGASCO 5/13/2003 $222.60
35187 MINNEGASCO 5/13/2003 $213.94
35187 MINNEGASCO 5/13/2003 $184.47
35190 NATIONAL WATERWOR WATER SUPPLIES 5/13/2003 9294987 $23.85
35200 TWIN CITY WATER CLlNI BACTERIA ANAL YSIS-193 5/13/2003 9733 $20.00
35203 XCELENERGY 5/13/2003 1692-607- $32.24
35203 XCEL ENERGY 5/13/2003 2270-109- $374.74
TOTALFOR 601 WATER UTIliTY $1,702.69
35119 SNIDER, STEPHEN & SA REF DUPL PMT OF UB 5/212003 $70.00
35136 EXCELSIOR ACE HARD BUSHING FOR LIFT STAT 5/8/2003 558579 $2.97
35154 NEXTEL COMMUNICATI 5/8/2003 58828331 $70.38
35186 MINNCOMM PAGING PW/SW & WA PAGERS 5/13/2003 52006805 $7.99
35201 W.W. GRAINGER, INC LIFT STATION RELAY 5/13/2003 495-883n $21.13
35203 XCEL ENERGY 5/13/2003 1765-206- $28.96
35203 XCEL ENERGY 5/13/2003 2486-903- $26.72
TOTAL FOR 611 SANITARY SEWER UTIliTY $228.15
35119 SNIDER, STEPHEN & SA REF DUPL PMT OF UB 5/2/2003 $5.25
35176 E-Z RECYCLING INC. MAY RECYCLING SVC 5/13/2003 5107 $6,255.00
TOTAL FOR 621 RECYCliNG UTIliTY $6,260.25
35119 SNIDER, STEPHEN & SA REF DUPL PMT OF UB 5/212003 $3.53
35140 HENN CTY TREASURER PID 33-117-23-21-0042 5/8/2003 $212.98
35140 HENN CTY TREASURER PID 33-117-23-13-0012 5/8/2003 $423.70
TOTAL FOR 631 STORMWATER MANAGEMENT UTILITY $640.21
35099 ARCTIC GLACIER INC 5/212003 DC311307 $29.24
35100 ARMOR LOCK & ALARM NEW SAFE 5/212003 69373 $526.00
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/212003 $3.90
35116 QUALITY WINE & SPIRIT 5/212003 252359-00 $201.04
.
.
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Thursday: May 08,-2003 -..-- -----. -.. -'- Page 3 of 6
Check # Vendor Name Description Check Date Invoice # Amount
35116 QUALITY WINE & SPIRIT 5/2/2003 252359-00 $264.21
35117 QWEST DEX 5/2/2003 01435818 $66.50
35124 TOWLE REAL ESTATE C MAY RENT 5/2/2003 $4,679.49
35129 ARCTIC GLACIER INC 5/8/2003 46331180 $28.60
35135 EAST SIDE BEVERAGE 5/8/2003 385484 $132.05
35139 GRAPE BEGINNINGS, IN 5/8/2003 54422 $121.00
35141 HERMEL WHOLESALE 5/8/2003 410118 $746.92
35147 MARK VII 5/8/2003 528255 $936.45
35147 MARK VII 5/8/2003 528256 $21.50
35149 MIDWEST COCA-COLA B 5/8/2003 63227189 $212.20
35156 PAUSTIS WINE COM PAN 5/8/2003 8003341 $150.50
35161 QUALITY WINE & SPIRIT 5/8/2003 25533~ $322.69
35161 QUALITY WINE & SPIRIT 5/8/2003 255339-00 $1,224.83
35161 QUALITY WINE & SPIRIT 5/8/2003 255420-00 $71.23
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $38.19
35165 SWANDBY. DONALD APR MILEAGE/CELL EXP 5/8/2003 $20.00
35166 THORPE DISTRIBUTING 5/8/2003 293797 $452.00
35169 WASTE MANAGEMENT 5/8/2003 0549703-1 $109.94
35172 BELLBOY BAR SUPPLY 5/13/2003 36930000 $26.n
. 35172 BELLBOY BAR SUPPLY 5/13/2003 36962100 $41.99
35173 BELLBOY CORPORATIO 5/13~003 26191600 $2,102.52
35173 BELLBOY CORPORATIO 5/13/2003 26257500 $570.00
35173 BELLBOY CORPORA TIO 5/13/2003 26257500 $867.00
35175 DAY DISTRIBUTING 5/13/2003 215767 $378.75
35175 DAY DISTRIBUTING 5/13/2003 216513 $445.50
351n EAST SIDE BEVERAGE 5/13/2003 387222 $10.40
351n EAST SIDE BEVERAGE 5/13/2003 387222 $2,348.65
35178 GRIGGS, COOPER & CO 5/13/2003 702219 $387.48
35178 GRIGGS, COOPER & CO 5/13/2003 702713 $289.09
35178 GRIGGS, COOPER & CO 5/13/2003 704674 $445.78
35178 GRIGGS, COOPER & CO 5/13/2003 705178 $528.71
35179 JOHNSON BROS L1QUO 5/13/2003 1547685 $384.60
35179 JOHNSON BROS L1QUO 5/13/2003 1547685 $402.29
35179 JOHNSON BROS L1QUO 5/13/2003 1549959 $491.00
35179 JOHNSON BROS L1QUO 5/13/2003 1549959 $323.70
35182 MARK VII 5/13/2003 530961 $603.90
. 35182 MARK VII 5/13/2003 530962 $204.00
35182 MARK VII 5/13/2003 530963 $37.30
35183 MARLIN'S TRUCKING 5/13/2003 12544n5 $28.80
35183 MARLIN'S TRUCKING 5/13/2003 12544n5 $28.80
35184 MCLEOD USA 5/13/2003 8973246 $97.21
35187 MINNEGASCO 5/13/2003 $108.32
35194 PAUSTIS WINE COM PAN 5/13/2003 8003910 $251.00
35194 PAUSTIS WINE COM PAN 5/13/2003 8003910 $21.00
35195 PHILLIPS WINE & SPIRIT 5/13/2003 940654 $562.20
35195 PHILLIPS WINE & SPIRIT 5/13/2003 942371 $640.25
35197 SEABORNE ARCHITECT APR CONTRACT SVCS 5/13/2003 01 $1,118.00
35199 THORPE DISTRIBUTING 5/13/2003 294478 $39.45
35199 THORPE DISTRIBUTING 5/13/2003 294478 $1,541.00
35199 THORPE DISTRIBUTING 5/13/2003 295186 $17.00
35199 THORPE DISTRIBUTING 5/13/2003 295186 $2,638.30
35203 XCEL ENERGY 5/13/2003 0198-208- $408.33
TOTAL FOR 641 SHOREWOOD PLAZA UQUOR $28,747.57
35099 ARCTIC GLACIER INC 5/2/2003 DC311309 $49.76
35101 CARPET BLASTERS CARPET CLEANING 5/2/2003 $221.35
wn~'~~~~'1rii~.;lli,~~~M-i'r.f.~1I!1I;&1Z.m1';.(;1ii&~~"~=.~,t,,,...,~~~.;:~~~.~l;;:;t;tI!:~~~~~~~lZZiM~~~~'12'~~~"i'~~
Thursday, May 08, 2003 Page 40f6
Check # Vendor Name Description Check Date Invoice # Amount
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/2/2003 $3.90
35116 QUALITY WINE & SPIRIT 5/212003 252357-00 $69.37
35116 QUALITY WINE & SPIRIT 5/212003 252357-00 $389.48
35122 THORPE DISTRIBUTING 5/212003 291742A $46.00
35125 WATERFORD CENTER MAY RENT 5/212003 0503F $5,183.48
35129 ARCTIC GLACIER INC 5/8/2003 46331180 $43.64
35135 EAST SIDE BEVERAGE 5/8/2003 385483 $248.40
35135 EAST SIDE BEVERAGE 5/8/2003 385483 $20.80
35139 GRAPE BEGINNINGS, IN 5/8/2003 54421 $89.00
35141 HERMEL WHOLESALE 5/8/2003 410115 $799.86
35141 HERMEL WHOLESALE 5/8/2003 410115 $18.35
35141 HERMEL WHOLESALE 5/8/2003 410145 ($9.87)
35147 MARK VII 5/8/2003 528259 $795.50
35147 MARK VII 5/8/2003 528260 $21.50
35149 MIDWEST COCA-COLA B 5/8/2003 63227296 $129.00
35149 MIDWEST COCA-COLA B 5/8/2003 63288323 ($4.32)
35161 QUALITY WINE & SPIRIT 5/8/2003 253119-00 ($166.84)
35161 QUALITY WINE & SPIRIT 5/8/2003 255337-00 $730.67
35161 QUALITY WINE & SPIRIT 5/8/2003 255337-00 $64.30
35161 QUALITY WINE & SPIRIT 5/8/2003 255419-00 $79.15 .
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $19.99
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $38.20
35172 BELLBOY BAR SUPPLY 5/13/2003 36962000 $29.32
35173 BELLBOY CORPORA TIO 5/13/2003 26191500 $1,511.65
35173 BELLBOY CORPORA TIO 5/13/2003 26257400 $790.65
35173 BELLBOY CORPORA TIO 5/13/2003 26257400 $720.00
35175 DAY DISTRIBUTING 5/13/2003 215765 $719.50
35175 DAY DISTRIBUTING 5/13/2003 216512 $18.40
35175 DAY DISTRIBUTING 5/13/2003 216512 $352.50
35177 EAST SIDE BEVERAGE 5/13/2003 387224 $20.80
351n EAST SIDE BEVERAGE 5/13/2003 387224 $1 ;962.85
35178 GRIGGS, COOPER & CO 5/13/2003 612143 ($15.59)
35178 GRIGGS, COOPER & CO 5/13/2003 702222 $66.50
35178 GRIGGS, COOPER & CO 5/13/2003 702222 $547.49
35178 GRIGGS, COOPER & CO 5/13/2003 702714 $374.94
35178 GRIGGS, COOPER & CO 5/13/2003 704675 $756.98
35178 GRIGGS, COOPER & CO 5/13/2003 705180 $528.83 .
35179 JOHNSON BROS L1QUO 5/13/2003 1547684 $74.40
35179 JOHNSON BROS L1QUO 5/13/2003 1549956 $425.50
35179 JOHNSON BROS L1QUO 5/13/2003 1549956 $920.20
35182 MARK VII 5/13/2003 530951 $1,429.00
35182 MARK VII 5/13/2003 530952 $52.50
35182 MARK VII 5/13/2003 530953 $21.50
35183 MARLIN'S TRUCKING 5/13/2003 12543n4 $22.95
35183 MARLIN'S TRUCKING 5/13/2003 12543n 4 $22.95
35184 MCLEOD USA 5/13/2003 8973246 $97.21
35187 MINNEGASCO 5/13/2003 $53.47
35194 PAUSTIS WINE COM PAN 5/13/2003 8003339 $74.75
35195 PHILLIPS WINE & SPIRIT 5/13/2003 940653 $230.55
35195 PHILLIPS WINE & SPIRIT 5/13/2003 940653 $84.15
35195 PHILLIPS WINE & SPIRIT 5/13/2003 942369 $650.50
35195 PHILLIPS WINE & SPIRIT 5/13/2003 942369 $133.00
35199 THORPE DISTRIBUTING 5/13/2003 2944n $2,312.95
35199 THORPE DISTRIBUTING 5/13/2003 294477 $13.15
35199 THORPE DISTRIBUTING 5/13/2003 295184 $13.15
35199 THORPE DISTRIBUTING 5/13/2003 295184 $3,928.07
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Thursday, May 08, 2003 Page 50f6
Check Approval List for 05/12/03 Council Meeting
Check # Vendor Name Description Check Date Invoice # Amount
35096 INDUSTRIAL CONTAINE TRASH BARRELS FOR PA 4/29/2003 $214.00
TOTAL FOR INDUSTRIAL CONTAINER SVCS $214.00
35097 US POSTMASTER PSTG FOR MAY NEWSLE 4/29/2003 $555.78
TOTAL FOR US POSTMASTER $555.78
35098 AHLSTROM, SANDY ADOPT-A-GARDEN FUND 5/212003 $50.00
TOTAL FOR AHLSTROM, SANDY $50.00
35099 ARCTIC GLACIER INC 5/212003 DC311307 $29.24
35099 ARCTIC GLACIER INC 5/212003 DC311309 $49.76
TOTAL FOR ARCTIC GLACIER INC $79.00
35100 ARMOR LOCK & ALARM NEW SAFE 5/212003 69373 $526.00
TOTAL FOR ARMOR LOCK & ALARM SVCS $526.00
35101 CARPET BLASTERS CARPET CLEANING 5/212003 $221.35
TOTAL FOR CARPET BLASTERS $221.35
35102 ELKE, CATHERINE APRIL MILEAGElSUPPLlE 5/2/2003 $4.09
35102 ELKE, CATHERINE APRIL MILEAGElSUPPLlE 5/212003 $26.46
TOTAL FOR ELKE, CATHERINE $30.55
35103 EXCELSIOR FLORIST FLOWERS FOR 0 JOHNS 5/212003 90 $41 .00
TOTAL FOR EXCELSIOR FLORIST $41.00
35104 FISCHER, SUSAN TEMP RECORDING SECY 5/212003 $410.00
TOTAL FOR FISCHER, SUSAN $410.00
35105 HENNEPIN COUNTY TRE MAR ROOM/BOARD 5/212003 1018 $285.48
TOTAL FOR HENNEPIN COUNTY TREASURER $285.48
35106 KIRCHER, LUCINDA ADOPT-A-GARDEN FUND 5/212003 $50.00
TOTAL FOR KIRCHER, LUCINDA $50.00
35107 LEAGUE OF MN CITIES LOSS/CONTROL WRKSH 512/2003 1-0000140 $40.00
TOTAL FOR LEAGUE OF MN CITIES $40.00
35108 LOCAL LINK USA BUSIN MAYWEBSVC 5/212003 95220466 $99.95
TOTAL FOR LOCAL LINK USA BUSINESS SERVIC $99.95
35109 MINNETONKA COMMUNI REF OVERPMT USER FE 512/2003 $2,500.00
TOTAL FOR MINNETONKA COMMUNITY $2,500.00
35110 MCFOA MEMBERSHIP DUES 5/212003 $35.00
TOTAL FOR MCFOA $35.00
35111 MEAKINS, BEVERLY ADOPT-A-GARDEN FUND 5/2/2003 $50.00
TOTAL FOR MEAKINS, BEVERLY $50.00
35112 MN COUNTIES INS. TRU MEMBERSHIP DUES-2oo3 5/212003 2540 $125.00
TOTAL FOR MN COUNTIES INS. TRUST $125.00
35113 NEWBERG, DALE & KAR ADOPT-A-GARDEN FUND 51212003 $50.00
TOTAL FOR NEWBERG, DALE & KAREN $50.00
35114 NICCUM, LAWRENCE REF MAY COBRA INS PM 5/212003 $347.21
TOTAL FOR NICCUM, LAWRENCE $347.21
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/2/2003 $35.10
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/212003 $76.25
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/2/2003 $3.90
35115 PRUDENTIAL INS CO OF MAY LIFE INS PREM 5/212003 $3.90
TOTAL FOR PRUDENTIAL INS CO OF AMERICA $119.15
35116 QUALITY WINE & SPIRIT 5/2/2003 252357-00 $389.48
.
.
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Thursday, May 08, 2003 Page 1 of 8
.
.
Check # Vendor Name Description Check Date Invoice # Amount
35116 QUALITY WINE & SPIRIT 5/2/2003 252357-00 $69.37
35116 QUALITY WINE & SPIRIT 5/2/2003 252359-00 $201 .04
35116 QUALITY WINE & SPIRIT 5/2/2003 252359-00 $264.21
TOTAL FOR QUAUTY WINE & SPIRITS CO $924.10
35117 QWEST DEX 5/2/2003 01435818 $66.50
TOTAL FOR QWEST DEX $66.50
35118 ROGERS, DON DELIVER COUNCIL PKTS 5/2/2003 $200.00
TOTAL FOR ROGERS, DON $200.00
35119 SNIDER, STEPHEN & SA . REF DUPL PMT OF UB 5/2/2003 $3.53
35119 SNIDER, STEPHEN & SA REF DUPL PMT OF UB 5/2/2003 $70.00
35119 SNIDER, STEPHEN & SA REF DUPL PMT OF UB 5/2/2003 $5.25
TOTAL FOR SNIDER, STEPHEN & SARA $78.78
35120 STEBBINS, NANCY ADOPT-A-GARDEN FUND 5/212003 $50.00
TOTAL FOR STEBBINS, NANCY $50.00
35121 SUN PATRIOT NEWSPA ORDINANCE 394 5/2/2003 602 $93.53
35121 SUN PATRIOT NEWSPA O'DONNELL SETBACK VA 5/2/2003 604 $31.84
35121 SUN PATRIOT NEWSPA WELTY CUP 5/2/2003 605 $35.82
35121 SUN PATRIOT NEWSPA NEWBERG CUP 5/2/2003 606 $35.82
35121 SUN PATRIOT NEWSPA PURCELL CUP 5/2/2003 607 $33.83
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $230.84
35122 THORPE DISTRIBUTING 5/2/2003 291742A $46.00
TOTAL FOR THORPE DISTRIBUTING COMPA $46.00
35123 TOWER, TERRY SAFETY BOOTS 5/2/2003 $140.00
TOTALFOR TOWER, TERRY $140.00
35124 TOWLE REAL ESTATE C MAY RENT 5/2/2003 $4,679.49
TOTAL FOR TOWLE REAL ESTATE COMPANY $4,679.49
35125 WATERFORD CENTER MAY RENT 5/2/2003 0503F $5,183.48
TOTAL FOR WATERFORD CENTER $5,183.48
35126 1ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/8/2003 38764 $84.25
35126 1ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/8/2003 38764 $235.16
35126 1 ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/8/2003 38764 $240.00
TOTAL FOR 1ST UNElLEEWES VENTURES LLC $559.41
35127 ADVANCED IMAGING SO MAY CONTRACT SVC 5/8/2003 11592 $160.50
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $160.50
35128 AFSCME COUNCIL 14 MAY UNION DUES 5/8/2003 $193.90
TOTAL FOR AFSCME COUNCIL 14 $193.90
35129 ARCTIC GLACIER INC 5/8/2003 46331180 $43.64
35129 ARCTIC GLACIER INC 5/8/2003 46331180 $28.60
TOTAL FOR ARCTIC GLACIER INC $72.24
35130 BERRY COFFEE CO 5/8/2003 345443 $22.00
35130 BERRY COFFEE CO 5/8/2003 345444 $22.00
TOTAL FOR BERRY COFFEE CO $44.00
35131 BIFFS, INC. RENTALS 5/8/2003 W187313- $646.90
TOTAL FOR BIFFS, INC. $646.90
35132 BURTON, BONNIE MTG MILEAGElGFOA EVE 5/8/2003 $53.76
TOTAL FOR BURTON, BONNIE $53.76
35133 C.H CARPENTER LUMBE LUMBERS FOR PARKS 5/8/2003 466054 $31.97
TOTAL FOR C.B CARPENTER LUMBER $31.97
35134 COVERALL OF THE TWI MAY CLEANING SVC 5/8/2003 75558 $335.48
TOTAL FOR COVERALL OF THE TWIN CITIES IN $335.48
~~~"'."'<-.~M'll:(~~..t@~~~J2"~~!r!lil~~~1!t',1O~S-Z1~'t~:;~:r~J:,~r!i~'Ili:.1I~~~~:.t1i':f:HR~~21.::~~~*Il!M"""".;:y'\cW".~i"~~~
Thursday, May 08, 2003 Page 2 of 8
Check # Vendor Name
Description
Check Date Invoice #
35135
35135
35135
35136
35136
35136
35136
35136
35136
35137
35138
35139
35139
35140
35140
35140
35140
35141
35141
35141
35141
35142
35143
35144
35145
35146
35147
35147
35147
35147
35148
35149
35149
35149
35150
EAST SIDE BEVERAGE 5/8/2003 385483
EAST SIDE BEVERAGE 5/8/2003 385483
EAST SIDE BEVERAGE 5/8/2003 385484
TOTAL FOR EAST SIDE BEVERAGE COMPAN
EXCELSIOR ACE HARD BUSHING FOR LIFT STAT 5/8/2003 558579
EXCELSIOR ACE HARD BON DO HARDENER 5/8/2003 559347
EXCELSIOR ACE HARD WELL PARTS 5/8/2003 560199
EXCELSIOR ACE HARD FASTENERS 5/8/2003 560206
EXCELSIOR ACE HARD BITS 5/8/2003 561040
EXCELSIOR ACE HARD WATER DEPT SUPPLIES 5/8/2003 562314
TOTAL FOR EXCELSIOR ACE HARDWARE
FISCHER, SUSAN CONTRACT SVCS
TOTAL FOR FISCHER, SUSAN
FOSTER APPRAISALS IN APPRAISAL-201XX VINE
TOTAL FOR FOSTER APPRAISALS INC
GRAPE BEGINNINGS, IN
GRAPE BEGINNINGS, IN
TOTAL FOR GRAPE BEGINNINGS, INC
HENN CTY TREASURER PID 33-117-23-13-0012
HENN CTY TREASURER PID 33-117-23-21-0042
HENN CTY TREASURER PID 32-117-23-34-0031
HENN CTY TREASURER PID 33-117-23-22-0005
TOTAL FOR HENNCTYTREASURER
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
TOTALFOR HERMEL WHOLESALE
ICMA RETIREMENT TRU 5/6/03 PAYROLL DEDUCT 5/8/2003 303131-05
TOTAL FOR ICMA RETIREMENT TRUST-457
APR CONTRACT SVCS 5/8/2003
TOTAL FOR KEEFE, SALLY
KRIESEL, DREW FEB/MARlAPR PW CLEAN
TOTAL FOR KRIESEL, DREW
OPT OUT STUDY
TOTAL FOR LJR INC
LUBRICATION TECH, INC OIL DRUM
TOTAL FOR LUBRICATION TECH, INC
5/8/2003
5/8/2003
5/8/2003 54421
5/8/2003 54422
5/8/2003
5/8/2003
5/8/2003
5/8/2003
5/8/2003 410115
5/8/2003 410115
5/8/2003 410118
5/8/2003 410145
KEEFE, SALLY
5/8/2003 414598
LJR INC
5/8/2003 SHORE03
Amount
$248.40
$20.80
$132.05
$401.25
$2.97
$2.12
$6.37
$5.06
$1.59
$17.33
$35.44
$300.00
$300.00
$1,250.00
$1,250.00
$89.00
$121.00
$210.00
$423.70
$212.98
$1,273.60
$73.34
$1,983.62
$18.35
$799.86
$746.92
($9.87)
$1,555.26
$1,373.20
$1,373.20
$150.00
$150.00
$567.45
$567.45
$265.00
$265.00
$385.72
$385.72
$936.45
$21.50
$795.50
$21.50
$1,774.95
$3,675.00
$3,675.00
$212.20
$129.00
($4.32)
$336.88
$232.02
$232.02
.
.
.
5/8/2003 946970
MARK VII
MARK VII
MARK VII
MARK VII
5/8/2003 528255
5/8/2003 528256
5/8/2003 528259
5/8/2003 528260
~~~-;;~~~~~m-fiJ17~~~$i:Wlf~~~~:.Yi1;~,m~~&'!."~''f..~1i.'f'!(f'..s-~~~~~~
Thursday, May 08, 2003 Page 3 of 8
TOTALFOR MARK VII
MERIT HTG & COOLING CITY HALL FURNACE 5/8/2003 7403
TOTAL FOR MERIT HTG & COOLING
MIDWEST COCA-COLA B 5/8/2003 63227189
MIDWEST COCA-COLA B 5/8/2003 63227296
MIDWEST COCA-COLA B 5/8/2003 63288323
TOTAL FOR MIDWEST COCA-COLA BOTTLIN
MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 5/8/2003
TOTAL FOR MN CHIW SUPPORT PMT CTR
Check # Vendor Name Description Check Date Invoice # Amount
35151 MN SUN PUBLICATIONS ORDINANCE 394 5/8/2003 593105 $114.40
35151 MN SUN PUBLICATIONS VARIANCE-O'DONNELL 5/8/2003 593106 $42.90
35151 MN SUN PUBLICATIONS WELTY CUP 5/8/2003 593109 $46.47
35151 MN SUN PUBLICATIONS NEWBERG CUP 5/8/2003 593110 $50.05
35151 MN SUN PUBLICATIONS PURCELL CUP 5/8/2003 593111 $46.47
TOTAL FOR MN SUN PUBUCATIONS $300.29
35152 MUNITECH, INC. REBUILT METER 5/8/2003 $285.00
TOTAL FOR MUNITECH, INC. $285.00
35153 NESSET, MARK L. REF COPY DEPOSIT 5/8/2003 $13.01
TOTAL FOR NESSET, MARK L $13.01
35154 NEXTEL COMMUNICATI 5/8/2003 58828331 $70.38
35154 NEXTEL COMMUNICATI 5/812003 58828331 $70.39
TOTAL FOR NEXTEL COMMUNICATIONS $140.77
35155 O'ROURKE WELDING WELDING OXYGEN 5/8/2003 21517 $50.23
TOTAL FOR O'ROURKE WEWING $50.23
35156 PAUSTIS WINE COMPAN 5/8/2003 8003341 $150.50
TOTAL FOR PAUSTIS WINE COMPANY $150.50
35157 PAWS, CLAWS & HOOV MAY BOARDING/APR IMP 5/812003 $108.13
TOTAL FOR PAWS, CLA WS & HOOVES PET $108.13
35158 PAZANDAK, JOSEPH SEC 125 REIMBURSEME 5/8/2003 $195.00
35158 PAZANDAK, JOSEPH 4/21 - 5/2 MILEAGE/THER 5/8/2003 $79.20
35158 PAZANDAK, JOSEPH 4/21 - 5/2 MILEAGE/THER 5/8/2003 $129.90
TOTAL FOR PAZANDAK, JOSEPH $404.10
35159 PERA 5/6103 PAYROLL DEDUCT 5/8/2003 762400-05 $2,115.04
35159 PERA &6103 PAYROLL DEDUCT 5/8/2003 762400-05 $2,293.36
TOTAL FOR PERA $4,408.40
35160 PURCHASE POWER METER REFILL 5/812003 $1,219.00
TOTAL FOR PURCHASE POWER $1,219.00
35161 QUALITY WINE & SPIRIT 5/8/2003 253119-00 ($166.84)
35161 QUALITY WINE & SPIRIT 5/8/2003 255337-00 $64.30
35161 QUALITY WINE & SPIRIT 5/812003 255337-00 $730.67
35161 QUALITY WINE & SPIRIT 5/8/2003 255339-00 $322.69
35161 QUALITY WINE & SPIRIT 5/8/2003 255339-00 $1,224.83
35161 QUALITY WINE & SPIRIT 5/8/2003 255419-00 $79.15
35161 QUALITY WINE & SPIRIT 5/812003 255420-00 $71.23
TOTAL FOR QUAUTY WINE & SPIRITS CO $2,326.03
35162 QWEST &8/2003 $89.69
35162 QWEST 5/8/2003 $50.78
35162 QWEST 5/812003 $50.78
TOTAL FOR QWEST $191.25
35163 SEELYE PLASTICS INC PVC ADAPTORS 5/8/2003 647615 $6.52
TOTAL FOR SEELYE PLASTICS INC $6.52
35164 SHOREWOOD TRUE VAL FLAG POLE PARTS 5/8/2003 53283 $2.34
35164 SHOREWOOD TRUE VAL FLAG POLE PARTS 5/8/2003 53288 $4.88
TOTAL FOR SHOREWOOD TRUE VALUE $7.22
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $19.99
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $20.00
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $38.19
35165 SWANDBY, DONALD APR MILEAGE/CELL EXP 5/8/2003 $38.20
TOTAL FOR SWANDBY, DONALD $116.38
35166 THORPE DISTRIBUTING 5/8/2003 293797 $452.00
.
.
!;!~~;~~~iifal~1'~~'"'!'ZL"2'J;;,';Q.'Tl,;~u:j;;:~'~~~~m~;~~D;:~"i>:i'f~'!;'~..M"do~t:S~'r.i.~~;II';}!t:,~:tl!l~'1$l!.\tii~lii.&m.'1lf,~~~
Thursday, May 08, 2003 Page 4 of 8
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR THORPE DISTRIBUTING COMPA $452.00
35167 VERIZON WIRELESS, BE 5/8/2003 $48.29
TOTAL FOR VERIZON WIRELESS, BELLEVUE $48.29
35168 VICTORIA REPAIR AND SKATE PK REPAIRS 5/8/2003 4139 $62.72
TOTAL FOR VICTORIA REPAIR AND MFG $62.72
35169 WASTE MANAGEMENT 5/8/2003 0549703-1 $109.94
35169 WASTE MANAGEMENT 5/8/2003 0549704-1 $231.32
TOTAL FOR WASTE MANAGEMENT $341.26
35170 WILLIAMS TOWING FORFEIT-20oo FORD EXP 5/8/2003 63168 $147.15
TOTAL FOR WILLIAMS TOWING $147.15
35171 1ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/13/2003 38801 $61.40
35171 1 ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/13/2003 38801 $124.50
35171 1 ST L1NElLEEWES VENT CONCESSION SUPPLIES 5/13/2003 38801 $198.00
TOTALFOR 1ST UNElLEEWES VENTURES LLC $383.90
35172 BELLBOY BAR SUPPLY 5/13/2003 36930000 $26.77
35172 BELLBOY BAR SUPPLY 5/13/2003 36962000 $29.32
35172 BELLBOY BAR SUPPLY 5/13/2003 36962100 $41.99
TOTAL FOR BELLBOY BAR SUPPLY $98.08
35173 BELLBOY CORPORATIO 5/1~2003 26191500 $1,511.65
35173 BELLBOY CORPORA TIO 5/13/2003 26191600 $2,102.52
35173 BELLBOY CORPORATIO 5/13/2003 26257400 $720.00
35173 BELLBOY CORPORATIO &13/2003 26257400 $790.65
35173 BELLBOY CORPORATIO 5/13/2003 26257500 $867.00
35173 BELLBOY CORPORATIO 5/13/2003 26257500 $570.00
TOTAL FOR BELLBOY CORPORATION $6,561.82
35174 CULLIGAN BOTTLED WA 5/13/2003 114X2092 $41.06
TOTAL FOR CULUGAN BOTTLED WATER $41.06
35175 DAY DISTRIBUTING 5/13/2003 215765 $719.50
35175 DAY DISTRIBUTING &13/2003 215767 $378.75
35175 DAY DISTRIBUTING &13/2003 216512 $18.40
35175 DAY DISTRIBUTING 5/1~2003 216512 $352.50
35175 DAY DISTRIBUTING 5/13/2003 216513 $445.50
TOTAL FOR DAY DISTRIBUTING $1,914.65
35176 E-Z RECYCLING INC. MAY RECYCLING SVC 5/13/2003 5107 $6,255.00
TOTAL FOR E-Z RECYCUNG INC. $6,255.00
35177 EAST SIDE BEVERAGE 5/13/2003 387222 $10.40
35177 EAST SIDE BEVERAGE 5/13/2003 387222 $2,348.65
35177 EAST SIDE BEVERAGE &1 3/2003 387224 $1,962.85
35177 EAST SIDE BEVERAGE 5/13/2003 387224 $20.80
TOTAL FOR EAST SIDE BEVERAGE COMPAN $4,342.70
35178 GRIGGS, COOPER & CO 5/13/2003 612143 ($15.59)
35178 GRIGGS, COOPER & CO &13/2003 702219 $387.48
35178 GRIGGS, COOPER & CO 5/1 ~2003 702222 $66.50
35178 GRIGGS, COOPER & CO 5/13/2003 702222 $547.49
35178 GRIGGS, COOPER & CO 5/13/2003 702713 $289.09
35178 GRIGGS, COOPER & CO 5/13/2003 702714 $374.94
35178 GRIGGS, COOPER & CO 5/13/2003 704674 $445.78
35178 GRIGGS, COOPER & CO 5/13/2003 704675 $756.98
35178 GRIGGS, COOPER & CO 5/13/2003 705178 $528.71
35178 GRIGGS, COOPER & CO 5/13/2003 705180 $528.83
TOTAL FOR GRIGGS, COOPER & COMPANY $3,910.21
.
.
m"~'~-~~'~'t::t!:~J'm%!~~t..~zrtJ~~~:'i%~.(;.'\f,i:?~:~:m~~~~..i'~'::J.'.'f-~'lf3tS~l'~"W"~~~~'~~''''Z1W~
Thursday, May 08, 2003 Page 5 of 8
Check# Vendor Name Description Check Date Invoice # Amount
35179 JOHNSON BROS L1auo 5/13/2003 1547684 $74.40
35179 JOHNSON BROS L1auo 5/13/2003 1547685 $402.29
35179 JOHNSON BROS L1auo 5/13/2003 1547685 $384.60
35179 JOHNSON BROS L1auo 5/13/2003 1549956 $425.50
35179 JOHNSON BROS L1auo 5/13/2003 1549956 $920.20
35179 JOHNSON BROS L1auo 5/13/2003 1549959 $323.70
35179 JOHNSON BROS L1auo 5/13/2003 1549959 $491.00
TOTAL FOR JOHNSON BROS LIQUOR CO. $3,021.69
35180 LARKIN, HOFFMAN, DAL GENERAL MATTERS 5/13/2003 430970 $1,750.20
35180 LARKIN, HOFFMAN, DAL SPRUCE HILL 2ND ADDN 5/13/2003 430972 $32.00
35180 LARKIN, HOFFMAN, DAL CAPESTONE PONDS 5/13/2003 430972 $96.00
35180 LARKIN, HOFFMAN, DAL CERMAK 5/13/2003 430972 $880.00
35180 LARKIN, HOFFMAN, DAL SMITHTOWN RD-STREET 5/13/2003 430973 $162.50
35180 LARKIN, HOFFMAN, DAL R.JOHNSON ET AL V. CIT 5/13/2003 430975 $125.00
35180 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 5/13/2003 430976 $895.46
35180 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 5/13/2003 430977 $658.61
35180 LARKIN, HOFFMAN, DAL ORGANIZED COLLECTIO 5/13/2003 430978 $50.00
35180 LARKIN, HOFFMAN, DAL CUB FOODS 5/13/2003 430980 $855.40
35180 LARKIN, HOFFMAN, DAL PERSONNEL MATTERS 5/13/2003 432087 $75.00
TOTAL FOR LARKIN, HOFFMAN, DALY... $5,580.17
35181 LUBRICATION TECH, INC BAR & CHAIN 5/13/2003 948396 $22.14
TOTAL FOR LUBRICATION TECH, INC $22.14
35182 MARK VII 5/13/2003 530951 $1,429.00
35182 MARK VII 5/13/2003 530952 $52.50
35182 MARK VII 5/13/2003 530953 $21.50
35182 MARK VII 5/13/2003 530961 $603.90
35182 MARK VII 5/13/2003 530962 $204.00
35182 MARK VII 5/13/2003 530963 $37.30
TOTAL FOR MARK VII $2,348.20
35183 MARLIN'S TRUCKING 5/13/2003 12543n4 $22.95
35183 MARLIN'S TRUCKING 5/13/2003 12543n4 $22.95
35183 MARLIN'S TRUCKING 5/13/2003 12544n5 $28.80
35183 MARLIN'S TRUCKING 5/13/2003 12544n5 $28.80
TOTAL FOR MARLIN'S TRUCKING $103.50
35184 MCLEOD USA 5/13/2003 8973246 $45.23
35184 MCLEOD USA 5/13/2003 8973246 $90.46
35184 MCLEOD USA 5/13/2003 8973246 $90.73
35184 MCLEOD USA 5/13/2003 8973246 $97.21
35184 MCLEOD USA 5/13/2003 8973246 $97.21
35184 MCLEOD USA 5/13/2003 8973246 $155.13
35184 MCLEOD USA 5/13/2003 8973246 $488.74
35184 MCLEOD USA 5/13/2003 8973246C ($146.66)
TOTAL FOR MCLEOD USA $918.05
35185 MIDWEST MAILING SYS MAY NEWSLETTER MAILI 5/13/2003 55546 $376.12
TOTAL FOR MIDWEST MAILING SYSTEMS INC $376.12
35186 MINNCOMM PAGING PW/SW & WA PAGERS 5/13/2003 52006805 $7.99
35186 MINNCOMM PAGING PW/SW & WA PAGERS 5/13/2003 52006805 $9.77
35186 MINNCOMM PAGING PW/SW & WA PAGERS 5/13/2003 52006805 $7.99
TOTAL FOR MINNCOMM PAGING $25.75
35187 MINNEGASCO 5/13/2003 $108.04
35187 MINNEGASCO 5/13/2003 $366.04
35187 MINNEGASCO 5/13/2003 $222.60
35187 MINNEGASCO 5/13/2003 $213.94
.
.
~~&iZi'~~?"VJi:~iD~-jf~'95&.~~"E"~~0I:;1~~~~'i~-[,~'b~~t..~~i~~~~_ill<'1"~:f.~~ri-~~~x&;.:~~~~
Thursday, May 08, 2003 Page 6 of 8
Check # Vendor Name
Description
Check Date Invoice #
5/13/2003
5/13/2003
5/13/2003
5/13/2003
5/13/2003
35187
35187
35187
35187
35187
35188
35189
35190
35191
35192
35192
35193
35194
35194
35194
35195
35195
35195
35195
35195
35195
35196
35197
35198
35199
35199
35199
35199
35199
35199
35199
35199
35200
35201
35202
MINNEGASCO
MINNEGASCO
MINNEGASCO
MINNEGASCO
MINNEGASCO
TOTAL FOR MINNEGASCO
MN SUN PUBLICATIONS BIT SEALING BIDS AD 5/13/2003 594104
TOTAL FOR MN SUN PUBUCATIONS
MTI DISTRIBUTING COM PW SUPPLIES 5/13/2003 348498-00
TOTAL FOR MTI DISTRIBUTING COMPANY
NATIONAL WATERWOR WATER SUPPLIES 5/13/2003 9294987
TOTAL FOR NATIONAL WATERWORKS INC
NORTHERN TOOL & EQ WATER TRK PUMP 5/13/2003 8075071
TOTAL FOR NORTHERN TOOL & EQUIP CO
OFFICE DEPOT CARBON MON DETECTO 5/13/200320160052
OFFICE DEPOT 5/13/2003 20183832
TOTAL FOR OFFICE DEPOT
ORONO, CITY OF MAY ANIMAL CONTROL
TOTAL FOR ORONO, CITY OF
PAUSTIS WINE COM PAN
PAUSTIS WINE COM PAN
PAUSTIS WINE COM PAN
TOTAL FOR PAUSTIS WINE COMPANY
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
TOTAL FOR PHILUPS WINE & SPIRITS
POTTS, KENNETH N. APR PROSECUTIONS
TOTAL FOR POTTS, KENNETH N.
SEABORNE ARCHITECT APR CONTRACT SVCS
TOTAL FOR SEABORNE ARCHITECTS
SPEEDWAY SUPERAME
TOTAL FOR SPEEDWAY SUPERAMERICA
THORPE DISTRIBUTING 5/13/2003 294477
THORPE DISTRIBUTING 5/13/2003 294477
THORPE DISTRIBUTING 5/13/2003 294478
THORPE DISTRIBUTING 5/13/2003 294478
THORPE DISTRIBUTING 5/13/2003 295184
THORPE DISTRIBUTING 5/13/2003 295184
THORPE DISTRIBUTING 5/13/2003 295186
THORPE DISTRIBUTING 5/13/2003 295186
TOTAL FOR THORPE DISTRIBUTING COMPA
TWIN CITY WATER CLlNI BACTERIA ANAL YSIS-193 5/13/2003 9733
TOTAL FOR TWIN CITY WATER CUNIC
W.W. GRAINGER, INC LIFT STATION RELAY
TOTAL FOR W. W. GRAINGER,INC
WM. MUELLER & SONS, I BLACKTOP
TOTAL FOR WM. MUELLER & SONS, INC.
5/13/2003 2558
5/13/2003 8003339
5/13/2003 8003910
5/13/2003 8003910
5/13/2003 940653
5/13/2003 940653
5/13/2003 940654
5/13/2003 942369
5/13/2003 942369
5/13/2003 942371
5/13/2003
5/13/2003 01
5/13/2003
5/13/2003 495-883n
5/13/2003 n309
Amount
$204.72
$108.32
$53.47
$45.50
$184.47
$1,507.10
$128.70
$128.70
$123.90
$123.90
$23.85
$23.85
$724.07
$724.07
$63.56
($31.78)
$31.78
$1,579.08
$1,579.08
$74.75
$251.00
$21.00
$346.75
$230.55
$84.15
$562.20
$133.00
$650.50
$640.25
$2,300.65
$1,608.33
$1,608.33
$1,118.00
$1,118.00
$907.78
$907.78
$2,312.95
$13.15
$39.45
$1,541.00
$13.15
$3,928.07
$17.00
$2,638.30
$10,503.07
$20.00
$20.00
$21.13
$21.13
$239.12
$239.12
.
.
ll;f~1"W~~\7'~-'E~~'t~~~~.~.;;.;:.~~i4-~tl:if.,:.,:1E:~~":;:~jI;~.~;m...~'~l1.~~lO~~~~~
Thursday, May 08, 2003 Page 7 of 8
.
.
Check # Vendor Name Description Check Date Invoice # Amount
35203 XCEL ENERGY 5/13/2003 0114-707- $14.80
35203 XCEL ENERGY 5/13/2003 0198-208- $408.33
35203 XCEL ENERGY 5/13/2003 0356-200- $20.95
35203 XCEL ENERGY 5/13/2003 0727-302- $226.63
35203 XCEL ENERGY 5/13/2003 1300-208- $105.55
35203 XCELENERGY 5/13/2003 1477-205- $349.41
35203 XCEL ENERGY 5/13/2003 1692-607- $32.24
35203 XCELENERGY 5/13/2003 1765-206- $28.96
35203 XCELENERGY 5/13/2003 1966-609- $127.35
35203 XCEL ENERGY 5/13/2003 2052-902- $13.57
35203 XCELENERGY 5/13/2003 2164-107- $19.68
35203 XCEL ENERGY 5/13/2003 2270-109- $374.74
35203 XCELENERGY 5/13/2003 2486-903- $26.72
TOTAL FOR XCELENERGY $1,748.93
TOTAL CHECKS $103,636.14
~~.&t~~.2'~.J!iI~~:E;1il'~~'~a'Ei$::~~.!!II!~'Jm\i:1Jrwm~~M:un;m.m::~:~';;;.~1<!~'ET""W7~i~[-~~~~&~:1:\;,)!i$i,i';':;Si"~.Jm_~~:-~7"'.;!X:WE&.~ugrjm.~J
Thursday, May 08, 2003 Page 8 of 8
PAYROLL APPROV ALS
For 5/12/03 Council Meeting
Prepared by: _~(ll~ c(}k Date: 5-?-03 ·
Catherine E~e, SnAc~ountant
Reviewed by: ~~ Date: ~
Bonnie Burton, Fi ance Director
Approved by: Date:
Bonnie Burton, Acting City Administrator
~~~
.
" Payroll Register
Check # Last Name First Name MI Check Amt Check Date
2108 BAILEY BOYD C 1,377.57 5/612003
2109 BURTON BONNIE M 1,871.21 5/6/2003
2110 DAVIS CHARLES S 1,055.30 5/612003
2111 EISCHENS JAMES E 853.26 5/612003
2112 ELKE CATIIERlNE M 880.78 5/6/2003
2113 FASCHING PATRICIA L 819.32 5/612003
2114 FIELD DALE F 663.81 5/612003
2115 GROUT TWILA R 870.50 5/612003
2116 HELLING PAMELA J 461.39 5/612003
2117 HIRSCH DANA M 86.05 5/612003
2118 JOHNSON DENNIS D 1,129.48 5/612003
2119 LUGOWSKI JOSEPH P 1,018.52 5/6/2003
2120 MASON BRADLEY J 1,106.71 5/612003
. 2121 MOORE JULIE K 411.84 5/612003
2122 NIELSEN BRADLEY J 1,120.99 5/612003
2123 PANCHYSHY JEAN M 1,156.15 5/612003
2124 PAZANDAK JOSEPH E 1,474.78 5/612003
2125 RANDALL DANIEL J 1,170.77 5/612003
2126 SCHMID CHRISTOPHER E 649.38 5/612003
2127 STARK BRUCE H 1,052.13 5/612003
2128 SWANDBY DONALD R 1,573.94 5/612003
2129 TOWER TERRY R 971.87 5/612003
217812 ARMSTRON MICHAEL R 80.28 5/612003
217813 BAKER RICHARD M 87.62 5/6/2003
217814 BROWN LAWRENCE A 1,928.76 5/612003
217815 DAWSON CRAIG W 1,758.43 5/612003
. 217816 DUFFY DAVID C 150.Ql 5/6/2003
217817 GRAHN SUZANNE M 125.92 5/612003
217818 HELGESEN PATRICIA R 1,149.52 5/612003
217819 LATTERNER SUSAN M 167.95 5/612003
217820 PARENT MICHELLE L 204.17 5/612003
217821 PLATHE CRAIG V 107.98 5/6/2003
217822 TIIURSTON DOROTIIY M 53.98 5/612003
Total of Checks $27,590.37
Thursday, May 08, 2003
Page 1 of1
CITY OF SHOREWOOD
RESOLUTION NO. .03-
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR SIX-FOOT FENCE IN FRONT YARD
WHEREAS, Thor Holmgren (Applicant) is the owner of real property located at 23880
Smithtown Road, in the City of Shorewood, County of Hennepin, legally described as;
"Lot 8, Block 1, Lawtonka, Hennepin County, Minnesota"; and
WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for the
construction of a six-foot high fence within the front yard setback area of his property; and
.
WHEREAS, the Shorewood City Code requires a Conditional use Permit for the
construction of fences taller than four feet in front yards in residential zoning districts; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated
10 April 2003, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at their regular meeting on 15 April 2003, the minutes of
which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at their regular
meeting on 28 April 2003, at which time the Planner's memorandum and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in a R-2A, Single and Two-Family Residential
zoning district and contains approximately 32,132 square feet of area.
2. The south boundary of the property abuts County Road 19, which is designated as
a minor collector street in the Shorewood Comprehensive Plan.
3. The proposed fence will be located eight feet from the front property line.
4. The applicant proposes to maintain an existing row of dogwood shrubs that lies
between County Road 19 and the proposed location of the fence.
#'30
CONCLUSION
A. The application of Thor Holmgren for a Conditional Use Permit as set forth
herein above be and hereby is granted.
B. That this approval is subject to the following:
1. The proposed fence will be located at least eight feet back from the front
property line.
2. The applicant shall maintain the existing row of dogwood shrubs,
replacing any plants that are damage or destroyed in the future.
C. The City Administrator/Clerk is hereby authorized and directed to provide the
Applicant with a certified copy of this Resolution for filing with the Hennepin County Recorder .
or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREWOOD this lih day of May
2003.
WOODY LOVE, MAYOR
ATTEST:
.
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331~8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council ~
Craig W. Dawson, City Administrator
May 5, 2003
Revision to AFSCME Agreement
.
The City has a labor agreement with the American Federation of State, County, and Municipal
Employees (AFSCME) Council No. 14, which represents Shorewood's public works maintenance
staff. This agreement is in effect through the end of2003.During the negotiation of this agreement,
the City and the Union stated they would revisit the agreement should the City terminate its contract
for utility services with Munitech. City personnel would need to be licensed and have greater
accountability in performing these duties, and it would be appropriate to determine whether changes,
primarily in the area of compensation, would be appro~riate.
The City and the Union began meeting early in the year, and after 2.5 months of discussion came to a
tentative agreement regarding changes. The Union has informed the City that its membership has
voted to approve the changes.
.
A memorandum summarizing the amendments and a memorandum discussing the negotiations are
included in a separate envelope for the City Council. (The Council has already received the latter
memorandum; it is included for your convenience.) These memoranda are considered confidential
under the Minnesota Government Data Practices Act, as they relate to on-going labor negotiations.
I have placed this item on the Consent Agenda as no I have heard no comments on the settlement
since I sent the explanatory memorandum to you over two weeks ago. Should the Council wish to
discuss this settlement, it would be appropriate to remove it from the Consent Agenda and schedule
consideration of the item in a closed session at the end of the Council meeting. The meeting will
need to be tape-recorded and the tape of it kept for two years.
RECOMMENDATION:
It is recommended that the Council approve the proposed amendments to the 2002-2003 labor
agreement between the City and AFSCME Council No. 14, and authorize the Mayor and City
Administrator to execute the amendments to the Agreement per the terms stated in the City
Administrator's memorandum (enclosed).
ft
t..,) PRINTED ON RECYCLED PAPER
#'3e
~
1.
.
CITY OF
SHOREWOOD
5755 CQUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952)474-0128. www.cLShorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
TO:
FROM:
CC:
April 25, 2003
Mayor and City Council Member~
Jean.Panchyshyn, Deputy Clerk (j '\
City Hall Staff
.
RE:
Lake Minnetonka VFW Post #5919 - Request for Meeting Space
A representative from the Lake Minnetonka VFW Post #5919 requested the use of the Shore wood City
Hall facility for their monthly meetings on the second Wednesday of each month.
VFW Post #5919 has been in existence for approximately 10 years. The past few years they have met at
the Excelsior City Hall, and most recently at the Southshore Center. They are unable to continue meeting
at these locations. There are approximately 20 members in this post.
Minnesota Statute 197.55 states that public buildings shall set aside a portion of the building for use by
veteran's organizations for their meetings (see attached Statute 197.55).
.
As the Council Chambers is typically not in use on Wednesday evenings for meetings, staff believes
granting the Lake Minnetonka VFW Post #5919 permission to use the City Hall Council Chambers for
their monthly meetings on the second Wednesday of each month, from 7:00 - 8:30 p.m. is appropriate.
They understand that should a public meeting need to be scheduled on the second Wednesday of the
month, we would give them a 20-day notice and they would need to find an alternate meeting place. Our
custodian does clean the building on Wednesday evening; however, he typically does not begin until after
8:30 p.m.
We would not issue a permanent building key.to this organization. As with other organizations who
request the use of the Council Chambers for local community meetings, we issue the key on the day of the
meeting, and require a $25 key deposit. The organization is responsible for locking up the building and
leaving the key in the drop box. This process has worked well with other groups that have used the City
Hall Council Chambers for evening meetings.
The VFW Post #5919 plans to begin holding their meetings at City Hall in July, 2003.
Council Action
A Motion Approving an Agreement for Meeting Space By and Between the City of Shorewood and Lake
Minnetonka VFW Post #5919.
#30
n
~.1 PRINTED ON RECYCLED PAPER
Minnesota Statutes 2002, 197,55
Page lo:f 1
Minnesota Statutes 2002, Table of Chapters
~
l'
Table of contents for Chapter 197
197.55 Quarters for meetings of veterans organizations.
The governor of this state, or any other legal custodian of
public buildings within the state, shall, when not inconsistent
with the public interests, set aside any portion of the public
buildings for the use and occupation as quarters and places for
holding their stated or special meetings or assemblies, to any
post, commandery, camp or association, local or state, of
veterans of any war in which the United states has been engaged,
which may be organized in the city, town or county in which the
building or buildings may be situated. Upon 20 days' 'written
notice, duly served upon the proper officer or officers of any
said organizations, by the governor or any other legal
custodian, that the public buildings, rooms, or quarters are
required for public use, the same shall be promptly and quietly
vacated.
.
HIST: (4382) 1905 c 37 s 1; 1911 c 107 s 1; 1990 c 426 art 1 s
24
copyright 2002 by the Office of Revisor of statutes, state of Minnesota.
Minnesota Statutes 2002, 197,56
Page 1 of 1
Minnesota Statutes 2002, Table of Chapters
Table of contents for Chapter 197
.
197.56 Use of quarters.
.Such organization shall have the equal and free use of all
such quarters, under such rules and upon such conditions as may
be prescribed by the governor or by such custodian. All
reasonable and proper facilities, so far as possible, shall at
all times be furnished therein by any local post, commandery,
camp, or association, which may occupy the same, for any state
or national gathering of war veterans.
HIST: (4383) 1905 c 37 s 2; 1985 c 248 s 70
copyright 2002 by the Office of Revisor of Statutes, state of Minnesota.
I
..
(
.
.
AGREEMENT FOR MEETING SPACE
BY AND BETWEEN
THE CITY OF SHOREWOOD
AND
LAKE MINNETONKA VFW POST #5919
RECITALS:
WHEREAS, the City of Shorewood (Shorewood) is a political subdivision of the State of
Minnesota located at 5755 Country Club Road; and
WHEREAS, Lake Minnetonka VFW Post #5919 (VFW Post #5919) is a local veterans
organization of the State of Minnesota; and
WHEREAS, VFW Post #5919 requires monthly meeting space for its monthly Post
meetings; and
WHEREAS, Minnesota Statute 197.55 provides for public buildings to be made available
for use by veterans organizations; and
WHEREAS, Shorewood possesses meeting space in Shorewood City Hall suitable to the
needs ofVFW Post #5919
NOW, THEREFORE, BE IT RESOLVED that Shorewood agrees to make available to
VFW Post #5919, meeting space at Shorewood City Hall, 5755 Country Club Road subject to
the following terms and conditions:
1. Term. The term of this Agreement shall run from July 1, 2003 through June 30,
2004.
2.
Demised Space. Shorewood agrees to make available to VFW Post #5919, the
Council Chambers or Conference Room on the second Wednesday of each month
for the Term indicated, for the purpose ofVFW Post #5919 monthly meetings.
Shorewood makes no representations and warranties as to the fitness of the
Demised Space. Should Demised Space be needed for other community meetings,
Shorewood agrees to provide VFW Post #5919 a 20-day notice of said event to
allow VFW Post #5919 to make alternate meeting arrangements.
3. Building Key: VFW Post #5919 shall pick-up the building key on the day of the
meeting between the hours of 8:00 a.m. and 4:30 p.m. and shall provide a $25 key
deposit. VFW Post #5919 shall lock up the building when finished, and deposit
the key in the drop box on the outside of the Shorewood building entrance.
4. Indemnification and Waiver of Claims. VFW Post #5919 hereby agrees to
indemnify Shorewood and waive any and all claims to person or property arising
out of the use of the Demised Space and access to City Hall.
AGREEMENT FOR MEETING SPACE
Page Two
5. Termination. Shorewood may terminate this Agreement should any building
security and safety issues arise due to negligence by Lake Minnetonka VFW Post
#5919.
CITY OF SHOREWOOD
LAKE MINNETONKA VFW POST #5919
BY:
BY:
Its:
Its:
f
-.:
-4
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
8 May 2003
RE:
Boyer Lake Minnewashta Addition - Final Plat
FILE NO.
405(02.26)
.
Earlier this year, the Council approved a preliminary plat for the above-referenced
project. As you may recall, the plat is mostly located within the City ofChanhassen,
but the "tails" of several lots extend into Shorewood. The developer has agreed to all
ofthe conditions recommended by staff:
. The remnant pieces in Shorewood can not be conveyed separately from their
respective main lots in Chanhassen
. No structures or outdoor storage shall be allowed on the remnant parcels
. Trees will be maintained as per the tree preservation and reforestation plan for
the site
Since the developer's attorney has addressed these items in a declaration of protective
covenants (see attachment B of the attached resolution), the City Attorney and I agree
that a separate development agreement is not necessary. Note that the protective
covenants address the City's concerns in paragraphs 8.3, 8.6 and Section 12. The City
is also listed as a signatory to the covenants. That way the covenants can not be
revised without Shorewood's consent.
Approval of the attached resolution is recommended.
Cc: Craig Dawson
Tim Keane
Larry Brown
John Boyer
ft
t.J PRINTED ON RECYCLED PAPER
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5
Exhibit A
COMMON INTEREST COMMUNITY NUMBER
(planned Community)
.
DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS
FOR BOYER LAKE MINNEW ASHTA ADDITION
This Declaration, made this _ day of , 2003 by Boyer Family
Investments, LLC, (hereinafter referred to as "Declarant"), pursuant to the provision of
Minnesota Statutes Chapter 515B, known as the Minnesota Common Interest Ownership
Act (the "Act").
.
WHEREAS, Declarant is the owner of real property described as Lots I through 8
inclusive, Block 1, Lot 1, Block 2, Lot 1, Block 3, and Outlot C, Boyer Lake
Minnewashta Addition, Carver County, Minnesota and those parts of said Lots 1 through
4, Block 1, Lot 1, Block 2 and Outlot C that lie in Hennepin County, Minnesota (the
''Property''); and
WHEREAS, Declarant wishes to subject said real property to the Act; and
WHEREAS, Declarant desires to establish on the Property a plan for a permanent
residential community to be owned and occupied for the best welfare of its residents,
owners and occupants, and for the purpose of preserving the value, the structural quality
and the original architectural and aesthetic character ofthe Property; and
WHEREAS, Declarant wishes part of the Property to be owned and governed by
the Boyer Lake Minnewashta Homeowners Association, a non-profit corporation (the
"Association"); and
WHEREAS, the Property is not subject to a master association as defined in the
Act;
Exhibit B
NOW, THEREFORE, Declarant declares that the Property above described is,
and shall be, held, transferred, sold, conveyed and occupied subject to the following
covenants, conditions, restrictions and easements, which shall run with the real property
and be binding on all parties having any right, title or interest in the properties described
herein or any part thereof, their heirs, successors and assigns, and shall inure to the
benefit of each owner thereof, except that the provisions of Section 8.3 and Section 12
shall be only for the benefit of the City of Shorewood.
SECTION 1
DESCRIPTION OF THE LAND
1. The Property which is subject to the terms of this Declaration is described as
Lots 1 through 8 inclusive, Block 1, Lot 1, Block 2, Lot 1, Block 3, and Outlot C, Boyer
Lake Minnewashta Addition, Carver County, Minnesota and those parts of said Lots 1
through 4, Block 1, Lot 1, Block 2 and Outlot C that lie in Hennepin County, Minnesota.
.
SECTION 2
COMMON AREA
2.1 The Common Area includes Outlot C, Boyer Lake Minnewashta Addition and
all the trails, facilities, shoreline and boat docks maintained thereon by the Association.
2.2 The Common Area shall be subject to appurtenant easements for services,
public and private utilities, access, use and enjoyment in favor of each of Lots 1 through
8, Block 1, Lot 1, Block 2 and Lot 1, Block 3 (the "Lots") and their owners; except that
the docks, slips and facilities attached to any docks shall be for the use and enjoyment of
the owners of all said Lots except Lot 1, Block 3, Boyer Lake Minnewashta Addition.
SECTION 3
.
EASEMENTS
3.1 Each of the Lots have a perpetual easement over and across Outlot C, Boyer
Lake Minnewashta Addition and the trials, shoreline thereon in accordance with the
Rules and Regulations of the Association.
3.2 All the Lots except Lot 1, Block 3, shall have the right to use of the docks and
facilities attached to such docks on the shoreline of Outlot C, but only in accordance with
Section 10 herein and the Rules and Regulations of the Association.
3.3 All said Lots and the owners thereof, shall have the perpetual easement for
recreational trail purposes over and across any trail maintained by the Association over
those parts of Lots 4 and 5, Block 1, Boyer Lake Minnewashta Addition described as
follows:
2
That part of Lot 4, Block 1, Boyer Lake Minnewashta Addition, according to the
recorded plat thereof, Carver County, Minnesota lying southerly and easterly of the
following described line:
Commencing at the southeast comer of said Lot 4; thence North 3 degrees
01 minutes 08 seconds West, along the easterly line of said Lot 4, a
distance of 80.72 feet to the point of beginning of the line to be described;
thence South 15 degrees 37 minutes 58 seconds West a distance of 82.16
feet; thence South 82 degrees 19 minutes 48 seconds West a distance of
118.73 feet to the southwesterly line of said Lot 4 and there terminating.
Together with that part of Lot 5, Block 1, Boyer Lake Minnewashta Addition, according
to the recorded plat thereof, Carver County, Minnesota lying northerly and easterly of the
following described line:
.
Commencing at the northeast comer of said Lot 5; thence South 3 degrees
01 minutes 08 seconds East, along the easterly line of said Lot 5, a
distance of 37.20 feet to the point of beginning of the line to be described;
thence North 43 degrees 11 minutes 13 seconds West a distance of 39.41
feet; thence South 82 degrees 19 minutes 48 seconds West a distance of
118.77 feet to the northwesterly line of said Lot 5 and there terminating.
SECTION 4
ASSOCIATION
4.1 Every owner of a Lot shall be a member of the Association. Membership shall
be appurtenant to and may not be separated from ownership of any Lot. An owner's
membership shall terminate when his ownership terminates. When more than one person
is an owner of a Lot, all such persons shall be members of the Association but only one
vote shall be allocated to the ownership of one lot.
.
4.2 The Association shall be governed by its By-Laws, and all agreements and
determinations made by the Association in accordance with its Articles and By-Laws
shall be binding upon all owners and occupants of Lots, their heirs, successors and
assigns, and all secured parties.
4.3 The Association shall have the exclusive authority to approve and implement
such reasonable Rules and Regulations as it deems necessary from time to time for the
purpose of operating and administrating affairs of the Association and regulating the use
of the Lots and Outlot C. .
SECTION 5
ASSESSMENTS FOR COMMON EXPENSES
5.1 Assessments for Common Expenses shall be determined and assessed by the
Association against all Lots. Such assessments shall include annual assessments and may
include special assessments. Assessments will be allocated among the Lots in equal
3
shares, except that assessments for expenses for dock related matters shall be allocated in
accordance with Section 10 herein.
5.2 Common expenses may include maintenance of the grounds, beach and trails
on Outlot C and the portion of any other Lot over which the trail runs, as well as facilities
built for the common enjoyment of the owners upon Outlot C; the cost of insurance,
reasonable costs related to the collection of assessments or the enforcement of the
Declaration or Rules and Regulations.
5.3 Until January 1 of the year immediately following the conveyance of the first
Lot to an Owner, the maximum annual assessment for non-dock related expenses shall be
$480.00 per Lot.
(a) From and after January 1 of the year immediately following the
conveyance of the first Lot to an Owner, the maximum annual assessment
. may be increased each year not more than 10% above the maximum
assessment for the previous year without a vote of the membership.
(b)
From and after January 1 of the year immediately following the
conveyance of the first Lot to an Owner, the maximum annual assesSment
may be increased above 10% by a vote of two-thirds (2/3) of members
who are voting in person or by proxy, at a meeting duly called for this
purpose.
.
5.4 In addition to the annual assessments authorized above, the Association may
levy, in any assessment year, a special assessment applicable to that year only for the
purpose of defraying, in whole or in part, the cost of any construction, reconstruction,
repair or replacement of a capital improvement upon the Common Area, including
fixtures and personal property related thereto, provided that any such assessment shall
have the assent of two-thirds of the votes of each class of members who are voting in
person or by proxy at a meeting duly called for this purpose.
5.5 The annual assessments provided for herein shall commence as to all Lots on .
the first day of the month following the conveyance of the Common Area. The first
annual assessment shall be adjusted according to the number of months remaining in the
calendar year. The Association shall fix the amount of the annual assessment against each
Lot at least thirty (30) days in advance of each annual assessment period. Written notice
of the annual assessment shall be sent to every Owner subject thereto. The due dates shall
be established by the Board of Directors of the Association. The Association shall, upon
demand, and for a reasonable charge, furnish a certificate signed by an officer of the
Association setting forth whether the assessments on a specified Lot have been paid. A
properly executed certificate of the Association as to the status of assessments on a Lot is
binding upon the Association as of the date of its issuance.
5.6 Any assessment not paid within thirty (30) days after the due date shall bear
interest from the due date at the rate of 6 percent per annum. The Association may bring
an action at law against the Owner personally obligated to pay the same, or foreclose the
lien against the property. No owner may waive or otherwise escape liability for the
assessments provided for herein by non-use of the Common Area or abandonment of his
Lot.
4
5.7 The Association has a lien on a Lot for any assessment levied against the lot
from the time the assessment becomes due. Fees, charges, late charges and interest
charges imposed by the Association are liens and are enforceable as assessments under
this section. Recording of this Declaration constitutes record notice and perfection of any
lien under this Section and no further recordation of any notice of or claim for the lien is
required.
5.8 A lien for the assessment may be foreclosed against a Lot under the laws of
the State of Minnesota by action or by advertisement as a lien under a mortgage
containing a power of sale. The owner and any other person claiming an interest in the
Lot, by the acceptance or assertion of any interest in the Lot, grants to the Association a
power of sale and full authority to accomplish the foreclosure. The Association shall, in
addition, have the right to pursue any other remedy at law or in equity against the owner
who fails to pay any assessment or charge against the Lot.
.
5.9 The lien under this section is prior to all other liens and encumbrances upon a
Lot which were recorded after this Declaration, except any first mortgage on a Lot and
except for any liens for real estate taxes and other governmental assessments against the
Lot. Notwithstanding the foregoing, if a first mortgage on a lot is foreclosed and no
owner redeems during the owner's period of redemption as provided under Minnesota
law, then the holder of the sheriffs certificate of sale from the foreclosure of the first
mortgage shall take title to the Lot subject to the unpaid assessments provided for herein,
which assessments became due during the six months immediately preceding the end of
the owner's redemption period.
SECTION 6
HAZARD AND LIABILITY INSURANCE FOR THE COMMON AREA
.
6.1 The Association shall procure fire and extended coverage on insurable
common property and use the proceeds of such hazard insurance solely for the repair,
replacement or reconstruction of such insurable common property including insured
improvements. The cost of such insurance shall be assessed as a common expense. First
mortgagees of Lots, jointly or singly, may pay overdue premiums on hazard insurance
policies, or may secure new hazard insurance coverage on the lapse of a policy, for the
common property, and first mortgagees making such payment shall be owed immediate
reimbursement therefore from the Association. The Association is authorized to enter into
an agreement in favor of all first mortgagees of Lots establishing entitlement to such
reimbursement. -
6.2 The Association must have a comprehensive policy of public liability
insurance covering all of the common property. Such insurance policy shall contain a
"severability of interest" clause or endorsement which shall preclude the insurer from
denying the claim of a Lot owner because of negligent acts of the Association or other
Lot owners.
5
SECTION 7
BUILDING DESIGN REVIEW
7.1 There is hereby created a Design Review Committee ("Committee"). The
members of the Committee shall be appointed by Declarant so long as the Declarant is
the owner of one or more of said Lots. After termination of Declarant's right to appoint
the committee members, there shall be three members appointed annually by the Board of
the Association.
7.2 Members eligible to vote. The member representing a Lot for which an
application is made to the Committee shall not be eligible to vote on that request for
approval.
7.3 The plans and specifications for the construction of a single-family residence
on any Lot shall be submitted to the Committee for its written approval before any
construction activity begins.
7.4 The modification or addition to any residence already built, including fences .
and retaining walls, shall require prior written approval by the Committee of the plans
and specifications for the construction.
7.5 Plans and specifications shall be reviewed as to quality of design, materials
and harmony of external design with existing structures and topography. No permission
or approval shall be required to repaint in accordance with an originally approved color
scheme, or to rebuild in accordance with originally approved plans and specifications.
Nothing contained herein shall be construed to limit the right of an owner to remodel the
interior of a residence.
7.6 Ifplans and specifications are submitted to the Committee, and the Committee
fails to approve or disapprove said plans and specifications within thirty days after their
submission to the Committee, approval will be deemed to have been granted. The owner .
of a Lot submitting plans and specifications to the Committee shall, upon the date of
submission, obtain from at least two Committee members representing two other Lots in
the addition, a receipt showing date of submission of the plans and specifications. Action
taken by the Committee shall be final and not subject to review or appealto any court or
body.
7.7 The Committee shall have the right to order the owner of a Lot to remove or
alter any structure erected in violation of the terms of this Declaration, and to employ
appropriate judicial proceedings to compel the alteration or demolition of any
nonconforming construction or other violation. Any cost incurred by individual members
of the Committee may be recovered against the owner in violation in any court of
competent jurisdiction.
7.8 Reasonable variances to the restrictions herein may be granted by the
Committee after review, in order to overcome practical difficulties or to prevent
unnecessary hardship. A variance may only be granted by the Committee if it is not
detrimental to any other property in the addition and only if the variance shall not defeat
the purposes of this Declaration.
6
SECTION 8
BUILDING AND USE RESTRICTIONS
8.1 All Lots, in said addition, shall be residential lots for single family buildings.
All structures shall have a garage. Any auxiliary buildings permitted by the local zoning
authority to be built upon the property shall have exteriors constructed of the same
material used or to be used on the exterior of the residential dwelling and shall be of the
same or compatible architecture and color. Any plans for construction, remodeling or
additions shall be submitted for approval of the Design Review Committee as set forth
above.
.
8.2 Dwelling specifications. No dwellings shall be erected, altered or placed on a
Lot or be permitted to remain there other than one detached single-family dwelling not to
exceed two stories in height, as measured from pre-existing grade before construction. In
the event the dwelling includes a walk-out basement to the rear, the basement shall not be
counted as a story. Each dwelling shall have a garage designed to accommodate a
minimum of two automobiles. If the dwelling has one story (whether all on one level as
in a rambler, or on different levels as in a split-level), the first floor area shall be at least
1,400 square feet. If the dwelling has two stories, the combined total floor area of the first
and second floors (excluding any walk-out basement) shall be at least 1,800 square feet.
Said first floor areas shall be, measured exclusive of breeze-ways, open porches or
garages. All structures constructed on the property shall be completely finished on the
exterior within nine months after commencement of construction.
8.3 No detached structure shall be built upon the City of Shorewood, Hennepin
County portion of any lot. This provision shall be only for the benefit of the City of
Shorewood.
.
8.4 All fencing or walls shall be subject to the requirements of the City. Any
fence or wall shall require the prior approval ofthe Committee.
8.5 No garbage or refuse receptacles shall be left on any Lot for more than 24
hours so as to be exposed to view from the street or an adjoining property.
8.6 Storage of all recreation and maintenance equipment on a Lot shall be in a
place such that said equipment is screened from view from the street or adjoining lot,
except that no recreational equipment shall be stored outside a building on any part of a
lot which lies in the City of Shorewood, HennePin County. Said screening shall be by
natural vegetation or by construction which complies with the restrictions. and standards
set forth in this Declaration. Recreational equipment is defined for purposes of this
Declaration as travel trailers, pick-up campers or coaches, motorized dwellings, motor
homes, trailers, snowmobiles, fish houses, all terrain vehicles, boats and boat trailers. No
recreational equipment shall be used on a Lot for living, sleeping or housekeeping
purposes for more than 48 hours. No motor vehicle or recreational equipment shall be
parked or stored on a Lot unless it is in condition for safe, legal and effective use for the
function for which it is intended. Recreational equipment which is parked on a Lot for a
7
cumulative period of thirty days or more In any calendar year will be deemed for
purposes of this Declaration as being stored.
8.7 Television and/or radio antennas shall be placed within the structure or
located so that they are not visible from the street or an adjoining lot, except that satellite
dish receivers 24 inches or less in diameter shall be permitted on the property visible
from the street or adjoining lot.
8.8 Clothes lines shall be retractable and hidden from view when not in use.
8.9 Driveways must be constructed of concrete, bituminous or other hard surface
material. Material and installation shall be subject to the approval of the Committee.
Driveways must be constructed within six months of the date upon which a Certificate of
Occupancy is issued by the city for any residence constructed upon a Lot.
8.10 All Lots shall have sodding and/or seeding completed within six months of
issuance of a Certificate of Occupancy for the residence, weather and season permitted,
or as soon as possible in the subsequent growing reason if the residence is completed in
the winter months.
.
8.11 The Declarant, its successors or assigns, or the owner of any Lot, shall have
the right to enforce all the restrictions, conditions and covenants imposed by this
Declaration, by a proceeding at law or in equity in any court of competent jurisdiction.
Failure by the Declarant or by any owner to enforce any covenant or restriction herein
contained, shall in no event be deemed a waiver of the right to do so thereafter.
8.12 The Board may from time to time adopt such other reasonable Rules and
Regulations governing the use and enjoyment of the property as the Board in its sole
discretion deems appropriate or necessary.
8.13 The Association shall be allowed to store dock, boatlift and boathouse
equipment on Outlot C.
.
SECTION 9
SPECIAL DECLARANT'S RIGHTS
9.1 Declarant hereby reserves exclusive and unconditional authority to exercise
the following special declarant rights within the meaning of Minnesota Statute Section
5l5B for as long as Declarant owns a Lot or for such shorter period as may be
specifically indicated.
9.2 Declarant shall have the same rights as any other Owner as to Lots owned by
it from time to time, except as otherwise specified herein. In addition, until the last Lot is
conveyed to an owner other than Declarant, or until five years from the recording of this
Declaration (whichever event shall first occur), Declarant shall have the right and
easement over the Common Area for the completion of improvements and making repairs
to improvements (whether on the Common Area or upon unsold Lots).
8
9.3 Declarant reserves the right to maintain signs and other sales displays offering
the Lots for sale on any Lot owned by Declarant or on the Common Area.
9.4 Declarant reserves the right to control the operation and administration of the
Association, including without limitation the power to appoint and remove all of the
members of the Board and officers of the Association pursuant to Section 515B.3-103 of
the Act, from the time the Association is created until the earliest of: (i) voluntary
surrender of control by Declarant, (ii) an Association meeting which shall be held within
sixty (60) days after conveyance to Owners other than a Declaration of seven of the Lots
or (iii) the date five (5) years following the date of the first conveyance of a Lot to an
Owner other than a Declarant (the "Declarant Control Period"). Notwithstanding the
foregoing, the Owners other than a Declarant shall have the right to nominate and elect
not less than one-third (33 1/3) ofthe directors at a meeting of the Owners which shall be
held within sixty (60) days following the conveyance by Declarant of five of the Lots.
SECTION 10
.
DOCK REGULATIONS
10.1 The association shall maintain docks and boat slips as part of the Common
Area, for the benefit of Lots 1 through 8, inclusive, Block 1 and Lot 1, Block 2, Boyer
Lake Minnewashta Addition; but only to the extent reasonably permitted under the
applicable laws of the City, County and Conservation District as such laws are enacted
and changed from time to time.
.
10.2 The Board shall have the exclusive authority to approve and implement
reasonable Boat Dock Rules and Regulations as it deems necessary from time to time for
purpose of allocating and assigning boat slips to eligible Lots and maintaining the docks
and boat slips, or to appoint a Boat Dock Committee to establish such Boat Dock Rules
and Regulations and to allocate boat slips to Lots. The Board or the Boat Dock
Committee shall have the right to assess an annual Boat Dock Fee against all Lots which
are assigned boat slips and such assessment shall be in addition to and shall be governed
in the same manner as any other assessments determined and assessed against said Lots.
10.3 If any docks or boat slips are constructed on or adjacent to the Common
Area, the maximum boat length allowed on such docks and boat slips shall be 32 feet.
10.4 If any docks or boat slips are constructed on or adjacent to the Common
Area, no Member or occupant shall have the right to assign, lease or transfer any dock or
boat slip rights which he or she may have to any party, and no owner shall have the right
to permit any party to use any such dock or boat slip other than such owner's or
occupant's immediate family members.
10.5 The construction, maintenance, replacement and improvement of docks, boat
slips, water accessory buildings and similar structures on or adjacent to the Common
Area are subject to applicable laws, codes and ordinances governing the same, and
neither the Declarant nor the Association can or does warrant or guarantee that any
Owner shall have any rights to docks, boat slips or other improvements on or adjacent to
the Common Area. By purchasing a Lot subject to this Declaration, each Owner eligible
9
for a dock assignment thereby: (i) accepts such rights, if any, to docks, boat slips and
improvements on or adjacent to the Common Areas as may be assigned or granted to
such Owner from time to time by the Board or any Boat Dock Committee appointed by
the Board and the elimination of or changes to such rights as may be approved by the
Board or such Boat Dock Committee; and (ii) releases the Declarant and the Association
from any and all liability related, directly or indirectly, or any rights or the lack of rights
to docks, boat slips and improvements on or adjacent to the Common Area.
SECTION 11
RIGHTS OF ELIGIBLE MORTGAGEES
Notwithstanding anything to the contrary in the Governing Documents, and
subject to any greater requirements of the Act or other laws, Eligible Mortgagees shall
have the following rights and protections:
11.1 Eligible Mortgagee shall mean any person or entity owning a mortgage on .
any Lot or Outlot in the Property, which mortgage is first in priority upon foreclosure to
all other mortgages that encumber such Lot or Outlot, and which has requested the
Association, in writing, to notify it regarding any proposed action which requires
approval by a specified percentage of Eligible Mortgagees.
11.2 Consent to Certain Amendments. The written consent of Eligible Mortgagees
representing at least fifty-one percent (51 %) of the Lots and Outlots that are subject to
first mortgages held by Eligible Mortgagees (based upon one vote per first mortgage
owned) shall be required for any amendment to this Declaration, the Association Articles
or ByLaws (the "Governing Documents") which causes any change in the following: (i)
voting rights; (ii) assessment liens, or priority of assessment liens; (Hi) responsibility for
maintenance and repairs; (iv) imposition of any restrictions on an Owner's right to sell or
transfer his or her Lot; (v) any action to terminate the legal status of the planned
community after substantial destruction or condemnation occurs; or (vi) any provisions .
that expressly benefit Eligible Mortgagees, or insurers or guarantors of mortgages.
11.3 Consent to Certain Actions. The written consent of Eligible Mortgagees
representing at least sixty-seven percent (67%) of the Lot and Outlots that are subject to
first mortgages held by Eligible Mortgagees (based upon one vote per first mortgage
owned) shall be required to (i) abandon or terminate the planned community; (ii) change
the allocations of voting rights or Common Expense obligations; (iii) partition or
subdivide a Lot except as permitted by statute; or (iv) abandon, partition, subdivide,
encumber or sell the Common Area. ..
11.4 No Right of First Refusal. The right of an Owner to sell, transfer or
otherwise convey his or her Lot shall not be subject to any right of first refusal or similar
restrictions.
11.5 Priority of Lien. Any holder of a first mortgage on a Lot or any purchaser of
a first mortgage at a foreclosure sale, that comes into possession of a Lot by foreclosure
of the first mortgage or by deed or assignment in lieu of foreclosure, takes the Lot. free of
any claims for unpaid assessments or any other charges or liens imposed against the Lot
10
" ~
for a dock assignment thereby: (i) accepts such rights, if any, to docks, boat slips and
improvements on or adj acent to the Common Areas as may be assigned or granted to
such Owner from time to time by the Board or any Boat Dock Committee appointed by
the Board and the elimination of or changes to such rights as may be approved by the
Board or such Boat Dock Committee; and (ii) releases the Declarant and the Association
from any and all liability related, directly or indirectly, or any rights or the lack of rights
to docks, boat slips and improvements on or adjacent to the Common Area.
SECTION 11
RIGHTS OF ELIGIBLE MORTGAGEES
Notwithstanding anything to the contrary in the Governing Documents, and
subject to any greater requirements of the Act or other laws, Eligible Mortgagees shall
have the following rights and protections:
.
11.1 Eligible Mortgagee shall mean any person or entity owning a mortgage on
any Lot or Outlot in the Property, which mortgage is first in priority upon foreclosure to
all other mortgages that encumber such Lot or Outlot, and which has requested the
Association, in writing, to notify it regarding any proposed action which requires
approval by a specified percentage of Eligible Mortgagees.
.
11.2 Consent to Certain Amendments. The written consent of Eligible Mortgagees
representing at least fifty-one percent (51 %) of the Lots and Outlots that are subject to
first mortgages held by Eligible Mortgagees (based upon one vote per first mortgage
owned) shall be required for any amendment to this Declaration, the Association Articles
or ByLaws (the "Governing Documents") which causes any change in the following: (i)
voting rights; (ii) assessment liens, or priority of assessment liens; (iii) responsibility for
maintenance and repairs; (iv) imposition of any restrictions on an Owner's right to sell or
transfer his or her Lot; (v) any action to terminate the legal status of the planned
community after substantial destruction or condemnation occurs; or (vi) any provisions
that expressly benefit Eligible Mortgagees, or insurers or guarantors of mortgages.
11.3 Consent to Certain Actions. The written consent of Eligible Mortgagees
representing at least sixty-seven percent (67%) of the Lot and Outlots that are subject to
first mortgages held by Eligible Mortgagees (based upon one vote per first mortgage
owned) shall be required to (i) abandon or terminate the planned community; (ii) change
the allocations of voting rights or Common Expense obligations; (iii) partition or
subdivide a Lot except as permitted by statute; or (iv) abandon, partition, subdivide,
encumber or sell the Common Area. "
11.4 No Right of First Refusal. The right of an Owner to sell, transfer or
otherwise convey his or her Lot shall not be subject to any right of first refusal or similar
restrictions.
11.5 Priority of Lien. Any holder of a first mortgage on a Lot or any purchaser of
a first mortgage at a foreclosure sale, that comes into possession of a Lot by foreclosure
of the first mortgage or by deed or assignment in lieu of foreclosure, takes the Lot-free of
any claims for unpaid assessments or any other charges or liens imposed against the Lot
10
'. ~,
by the Association which have accrued against such Lot except as provided in Section 5
above.
11.6 Priority for Condemnation Awards. No owner, or any other party, shall have
priority over any rights of the Eligible Mortgagee of the Lot pursuant to its mortgage in
the case of a distribution to such Owner of insurance proceeds or condemnation awards
for losses to or a taking of the Lot. The Association shall give written notice to all
Eligible Mortgagees of any condemnation or eminent domain proceeding affecting the
Property promptly upon receipt of notice from the condemning authority.
11.7 Access to Books and Records/Audit. Eligible Mortgagees shall have the right
to examine the books and records of the Association upon reasonable notice during
normal business hours.
11.8 Notice Requirements. Upon written request to the Association, identifying
the name and address of the holder, insurer or guarantor of a mortgage on a Lot or Outlot,
and the Lot number or address, the holder, insurer or guarantor shall be entitled to timely
written notice of:
.
(a) a condemnation loss or any casualty loss which affects a material portion
of the Property or the Lot securing the mortgage;
(b) a sixty (60) day delinquency in the payment of assessments or charges
owed by the owner of a Lot on which it holds a mortgage;
(c) a lapse, cancellation or material modification of any insurance policy
maintained by the Association; and
(d) a proposed action which requires the consent of a specified percentage of
Eligible Mortgagees.
SECTION 12
.
RESTRICTIONS AGAINST SOME CONVEYANCES
Lots 1 through 4, Block 1, Lot 1, Block 2 and Outlot C all lie in both Hennepin
and Carver Counties, Minnesota. No conveyance or mortgage of a Hennepin County
portion of any of said lots or a Carver County portion of any of said lots shall be made
without including in the same conveyance or mortgage the portion of said lot in the other
county. This covenants shall be for the benefit oDly of the City of Shorewood, Hennepin
County, Minnesota. .
SECTION 13
GENERAL PROVISIONS
12.1 The Association, or any Owner shall have the right to enforce, by a
proceeding at law or in equity, all restrictions, conditions, covenants, reservations, liens
and changes now or thereafter imposed by the provisions of this Declaration. Failure by
11
CITY OF SHOREWOOD
RESOLUTION NO. 03-
-
A RESOLUTION APPROVING THE FINAL PLAT OF
BOYER LAKE MINNEW ASHT A ADDITION
WHEREAS, the final plat of Boyer Lake Minnewashta Addition, attached hereto as
Exhibit A and made a part hereof, has been submitted in the manner required for the platting of
land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all
proceedings have been duly had thereunder; and
WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the
regulations and requirements of the laws of the State of Minnesota and the City Code ofthe City
of Shorewood.
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The plat of Boyer Lake Minnewashta Addition is hereby approved.
2. The approval is specifically conditioned upon the Developer executing and recording
the DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS
FOR BOYER LAKE MINNEW ASHTA ADDITION, attached hereto as Exhibit B
and made a part hereof, with the Hennepin County Recorder and the Carver County
Recorder.
3. The Mayor and City Administrator/Clerk are authorized to execute the Certificate of
Approval for the plat on behalf of the City Council.
.
4.
The fmal plat, together with this resolution, shall be recorded within thirty (30) days
of the date of certification of this Resolution.
BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by
the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance
therewith by the subdivider and City officials and shall entitle such plat to be placed on record
forthwith without further formality, all in compliance with Minnesota Statutes and the
Shorewood City Code.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
May, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
t
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator Q{)
May 6, 2003
Authorization for Performance Pay for Liquor Operations Manager
.
Last year, the Liquor Committee established criteria for additional pay-for-performance for the
Liquor Operations Manager. This performance pay has been part of the basis for compensation for
this position at least since ;the current Manager, Don Swandby, joined the Shorewood staff. It
provides an opportunity for the Manager to be. paid comparably to the extemallabor market, while
not compromising the City's compensation schedule that needs to meet the State's pay-equity law.
Mr. Swandby has performed on 10 of the 12 criteria, and is in line for $5,000 in performance pay.
The Liquor Committee has reviewed the matter and agrees that Mr. SWaildby should receive this
performance pay.
Shorewood's Liquor Enterprise turned a profit of approximately $135,000 in 2002. The profit
margins at each ofthe stores were: Store #1 (Waterford),27.34%; Store #2 (Shorewood Village),
27.72%; and Store #3 (Tonka Bay), 25.85%.
.
RECOMMENDATION:
It is recommended that the City Council authorize the 2002 performance pay for the Liquor
Operations M-anager.
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Liquor Operations Manager - 2002 Pay-for-Performance Criteria
On each criterion listed below, a $500 bonus will be paid:
I. Profit Margin
2.
21.34'10
11.,2. "70
3. Attain 25% profit margin at Store #3 $ 50'0 2 S. 9S"7()
--OR-- Attain 25% profit margin system-wide to earn 90% of bonus for 1, 2, and 3 $~)
Attain 25% profit margin at Store #2
$500
$ 500
1.
Attain 25% profit margin at Store #1
n.
Increase in Wine Sales
.
4. Attain greater percentage increase in wine sales than other classes of product
at Store #1 $5' 00
5. Attain greater percentage increase in wine sales than other classes of product
at Store #2 $ ~'D
6. Attain greater percentage increase in wine sales than other classes of product
at Store #3 $ 50"0
--OR-- Attain greater percentage increase in wine sales than other classes of product / &,/ A'\
system-wide to earn 90% of bonus for 4,5, and 6 $~
III. Zero Tolerance
7. No illegal sale of alcohol or tobacco products throughout the store system $ I'[) .
11",',~t 4) ~1'e.. ~ 3
IV. Net Profits
10.
Achieve system-wide profit of$130,000
$ 50b
$ ~DO
$ 5()i)
8.
Achieve system-wide profit of $70,000
9.
Achieve system-wide profit of $100,000
When achieving these net profit levels,
. Adjustments will be factored, if necessary, due to the one-time nature of "profits" due to the
termination of the Tonka Bay store. The performance ofthe Tonka Bay store will be prorated
on an 11112ths basis (i.e., 9% will be added to the profit of Tonka Bay in determining
performance on criteria 8,9, and 10).
.t
.
.
2
V. Transition
11. Successful, smooth transition of affairs in regarding closure of Tonka Bay Store
operations $ SOt)
12. Successful, smooth transition and response at Store #2 to the closure of the anchor
tenant of the shopping center $ Sa (:>
VI. Total Additional Pay
Sum ofI-V, 1-12
$ S,OOD
'''"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
Date:
May 5, 2003
Re:
Honorable Mayor and City Council Members ~
Bonnie Burton, Finance DirectorfTreasurer
Craig W. Dawson, City Administrator rJ)>
Accounting Clerk Position
.
To:
From:
.
The City Council authorized a new Accounting Clerk position during the 2003 budget
process last fall. A job description was developeci (attached) and advertisements were
placed in the Minneapolis Star Tribune and on the League of Minnesota Cities web site.
The position was also posted internally. There were no internal applicants, however the
City received 21 external' applications for the position. Of these, seven finalists with
appropriate qualifications were selected for an interview. Each one subsequently met
with the interview team consisting of the City Administrator, Deputy Clerk, and Finance
Director. Staff also administered an accounting related skills test to willing applicants.
Staff recommends Ms. Michelle Nguyen (pronounced WIN) as the applicant most suited
for the job. Ms. Nguyen has a Bachelor of Science degree in Accounting and she
performed well on the City's skills test. Her background check and references were
satisfactory and it is the interviewing committee's consensus that she is the best fit for the
position. We recommend a starting wage of $13.04 per hour, with an increase to $13.42
per hour upon satisfactory completion of the standard six-month probationary period.
This position is eligible for full city benefits. Ms. Nguyen has indicated she will be able
to start employment on Monday, June 2, 2003. If you have any questions about the hiring
process, please feel free to contact me before the meeting Monday night.
Recommendation:
Staff recommends that Ms. Michelle Nguyen be appointed to the position of Accounting
Clerk I at a starting pay rate of $13.04 per hour, as per the attached job description.
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JOB POSTING - ACCOUNTING
CITY OF SHOREWOOD
ACCOUNTING CLERK I
The City of Shorewood, located on Lake Minnetonka, is accepting applications for an
Accounting Clerk 1. This full-time position reports to the Finance Director and is
responsible for data entry, utility billing, and other related duties. Minimum .
qualifications: high school diploma or GED and six months experience in
financial/governmental accounting or equivalent. Preferred qualifications: additional
training or experience in municipal accounting procedures; PC experience with
knowledge of Microsoft Word and Excel, and computerized accounting systems; ability
to work effectively with the public. Starting salary range is $13.04 -13.83 per hour,
depending on qualifications, with excellent benefits package.
Applicants must complete City application form. Application form and job description
can be obtained at Shorewood City Hall, 5755 Country Club Road, Shorewood, or by
calling (952) 474-3236, or via the City's web site, www.cLshorewood.mn.us. Completed
applications must be returned by 4:30 p.m. Friday, March 14,2003. EOE
.
CITY OF SHOREWOOD
ACCOUNTING CLERK I
PURPOSE
Performs day-to-day activities and tasks in the Finance Department in the areas of utility billing
and other financial duties under the direction of the Finance Director. Also assists with some
clerical tasks, including front desk reception duties.
ORGANlZA TIONAL RELA TIONSIllPS
Reports to: Finance Directorffreasurer
Communicates with:
.
Internally - Other finance staff, department heads, City Council, and other employees.
Externally - Residents, government officials, consultants, vendors, and business community.
ESSENTIAL FUNCTIONS
A. Finance Department (approximately 75%):
1.
2.
3.
.
4.
5.
6.
7.
8.
9.
10.
11.
Creates and updates utility billing customer account files/records/meter books.
Performs data entry of meter readings for quarterly and final billings.
Reviews and verifies utility billing edit reports for accuracy and unusual
consumption and makes necessary changes.
Prepares, prints, sorts, and mails quarterly utility bills.
Posts the daily utility billing receipts to the financial system.
Prepares delinquent utility account data and applies delinquent penalties.
Prepares utility shut-off notices and related reports.
Coordinates with public works staff for water shut-offs.
Prepares delinquent utility assessment rolls for tax certification.
Prepares and mails individual assessment notices for delinquent utility accounts.
Responds to all inquiries related to utility billing.
CITY OF SHOREWOOD
ACCOUNTING CLERK I
12. Prepares labels for newsletters and special projects from the utility billing system.
13. Delivers mail to the post office daily.
14. Deposits the cash receipts daily.
15. Performs other finance duties and accounting activities as assigned.
B. General Office and Receptionist (approximately 25%):
1.
Answers incoming telephone calls and in-person inquiries in a diplomatic and
helpful manner, providing accurate information, referring callers to appropriate
individuals, and recording accurate information in their absence.
.
2. Assists with scheduling building inspections and water and sewer inspections.
3. Assists with the acceptance and/or issuance of various applications, licenses and
permits, including but not limited to: homestead applications; voter registration;
dog licenses; burning; party; and plumbing, mechanical and building permits.
4. Assists with bulk mailings (e.g. newsletter) and preparation and distribution of
meeting packets.
5. Assists with election duties such as issuance of absentee ballots.
6. Provides general clerical assistance and other duties as assigned.
.
MINIMUM QUALIFICATIONS
1. Education: High School diploma and six months experience in financial/governmental
accounting or equivalent.
PREFERRED QUALIFICATIONS
1. Additional training in municipal accounting procedures.
2. Knowledge of and experience with computerized financial systems desired.
3. Additional training in secretarial or receptionist skills desired.
CITY OF SHOREWOOD
ACCOUNTING CLERK I
KNOWLEDGE, SKILLS AND ABILITIES
1. Knowledge of correct English usage, including grammar and spelling. Can learn to use
any required equipment.
2. Ability to use a computer efficiently for word processing, spreadsheet computations, data
base management and other assigned applications.
3. Ability to work effectively with others, by offering to help, responding to questions
willingly, and looking for ways to improve cooperative efforts.
4.
Ability to learn and remember facts about the department activities and staff; ability to
plan ahead, accounting for interruptions and other unanticipated events.
.
5. Ability to exercise tact and discretion.
PHYSICAL DEMANDS
1. While performing the duties of this job, the employee is regularly required to sit, talk, see
and hear. The employee frequently is required to use hands to finger, handle or feel
objects, tools, or controls and to operate a variety of office equipment. The employee is
occasionally required to stand, walk, reach with hands and arms, climb or balance, and
stoop, kneel, or crouch.
2. Employee must occasionally lift and/or move up to 25 pounds.
.
3.
Specific vision abilities required by job include close vision and the ability to adjust
focus.
The physical demands described above represent those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
1. The work environment is that of a typical office.
2. The noise level in the work environment is moderately noisy on an occasional basis.
3. Office equipment typically operated includes telecommunications systems, computers,
dictating machines, calculators, typewriters, and photocopiers, postage meter, collators.
The work environment characteristics described above are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
a
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927 -(952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
Date:
May 6, 2003
Re:
Honorable Mayor and City Council Members . - .
Bonnie Burton, Finance Directorffreasurer ~
Craig W. Dawson, City Administrator eD
Authorization for Emergency Expenditure of Funds: City Hall Furnaces
To:
From:
.
One of the City Hall's furnaces stopped running on March 28 when the igniter burned
out. When a repair company was called, it was found that the heat exchangers were bad.
and needed to be replaced. Bad heat exchangers are dangerous because of possible
carbon monoxide emissions. The furnace is "original equipment" and is over 20 years
old, so staff obtained quotes for both repairs and for replacement of the furnace. Two
quotes were obtained. Building Inspector Joe Pazandak coordinated the quotation and
installation process.
The cost to repair the existing 20+-year-old furnace was almost $1,000 and the cost to
replace it with a super-high-efficiency (94%)natural gas forced air furnace was $3,375
after rebates. The estimated energy savings from the new furnace should result in a six-
(6) year payback, according to the building inspector's calculations.
Merit Heating and Cooling provided the best combination of benefit and cost and staff
directed them to proceed with installation of the new furnace, given the emergency nature
of the situation. The Public Facility Fund has fund balance available for this purchase.
Unfortunately, while installing the new furnace, the contractor discovered that another
one of the City Hall's furnaces also has bad heat exchangers and should be repaired or
replaced before the start of the next heating season. The furnace in question was added
when the addition was built (approximately 10 years ago).
ft
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Council Memo
Page 2
The second furnace will have to be replaced by next fall. In the meantime, a carbon
monoxide detector has been installed in the Finance Department to warn of noxious
emissions, should they occur. Given the above, staff suggests that all the city hall
systems' obsolescence (plumbing, heating, electrical, structural) be thoroughly reviewed
and combined with the budgeted Space-Needs study when that study is conducted. This
will aid Council and staff in determining the smart and efficient solution to the city hall
facility challenges.
If you have any questions about the above, please feel free to contact me before the
meeting Monday night.
Recommendation:
Staff requests approval and authorization for emergency expenditure of funds for
purchase and installation on April 14, 2003 of a city hall furnace in the amount of $3,675 .
($3,375 after rebates) from Merit Heating and Cooling.
.
.
.
-212103 1: 07PM
r~UM M~K11 HVA~ blL ~/~ ~~~~
F'tJRNACE - OPTION #3:
94.0% WlTlf VARIABLE SPEED CAPACITY
1NS'l',IlLL: 1 - Brylmt s.uper high. efficiency natw-al gas forced air fi.1.rnace. (Model 3SSMAV060100.
100,000 BTU'$ input and 93,000 BTlJ's output on high. $J)ced ~d 05,000 BTU's input 1114 61.000 BTU'.
output on low at 94.1 % AFUE). This fbm8l;C is PYC direct veat~ and input rated. CC)mplete se"ed
combustion with s~ondary Ileat eithange.... Two $tale gas 'Valve with Variable Speed H..ting
Capaeity.
WARRANTIES:
Litetirne.
Ten yean.
REBATES:
Reliant Energy
Matl~
Parts. Heat Exchanger. .
Parts "Labor. Complete furnace.
$100.00.'"
$200.00*
NOTE: VARJABLE HEATING CAPAClT'Y: On the coldest da.ys oftb.eyear, the 3SSMAV furnace has
the ~it;y to heat your bome. Formoderat:e days when less heating ls required, this furnace wm regulate
itself to a lower capaoity providing a contfortablli' borne and. minimizing (lperatinJ costs. This unit lIS
designed to keep the indoor temperature within 1 degree of the thetm(lSt$t 'set poSnt. 'Beea~ it operates in
low speed most of the time, the model 3.5 SMA V \lSe8 up to 80.00.4 less electrioity t.hM slnglo e~;t.y
{Utnaces. '
NOTE: The Bryant 35SMA V Furnace mention~d tibo'Ve, 'being PVC direct ven~d out: the side or back of
the dwelling. wilt .etnit stearn throughout tho heati~g sCllSOn nom the cxhau$t pipe. With certain wind
conditions, you ma.y experience partial view obstruction at acarby windows
FOR THE SUM OF: 1'hree tbousmJd, six hun.dred an4 seventy five dollafs-------s3,67S.00
~"...-
c -~
~ACE - OPT.JON #4:
92.0% SIN<';LE PHASE
INSTALL: \ ... .Bryal'1t $lJ.Per high e'ftiQi.ency natUri1 i8S forcecl atr f\1maee. (Model $SOMAV06()lOO:
100,000 BTU's input and 94,000 BWs output at 92.70.4 AFUE). This furnace is pve direct vented and
input rated. Complete sealed oombustiQn with secondary heat ~er.
W AlUlANTJES:
Lifetime.
Tbree yeatS.
Three years.
One year,
T'hree years.
.REBATE:
Reliant Energy
Parts.
Pa:rts.
P$rt$.
Parts.
Parts.
'Heat Exchan&er.
Bot S~ Ignitor.
. Main Circuit Board.
Main Blower Motor.
lnduoer Motor.
$]00.00.'"
NOTE: The furnace m~ioned.ab(lv&, being PVC direct vented out the side or back of the dwellini win
emit steam. throughout the ~ing season from the exhaust pipe. With certain wind conditions. you may
eK])Crience partial view obstruction at nearby windows.
.JI3i '3'705 ...
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.iJs
MEMORANDUM
DATE: May 6, 2003
. TO: Mayor and City Council Members
FROM: Jean Panchyshyn, Deputy Clerk
CC: Craig W. Dawson, City Administrator
RE: LIQUOR LICENSE RENEWALS
The Clarence Clofer American Legion Post #259 currently holds on-sale liquor licenses (regular
and Sunday) in the City. The liquor licenses expire May 31, 2003.
.
The American Legion has fulfilled the requirements for issuance of appropriate Liquor Licenses.
It has provided the Certificate of Insurance, and background checks were completed by the
SLMPD.
The licensee had a liquor license violation in 2002, and the Council imposed a penalty earlier
this year. Staffhas confirmed that five representatives of the American Legion did attend the
Alcohol Compliance Check Awareness Training session provided by the South Lake
Minnetonka Police Department on April 1 O. The licensee has thus fully performed on the terms
of the Council's administrative sanctions.
Recommendation:
Staff recommends Council adopt the Resolution approving the Liquor License renewal for
the American Legion Post #259.
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-:It' 3:C
05/06/2003 TUB 13:59 FAX 952 474 4477 SOUTH LAKE MTKA POLICE ~~~ CITY OF SHOREWOOD
141 002/003 t<
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
810 Excelsior Boulevard
Excelsior, Minnesota 55331
Bryan T. Litsey
Chief ofP.olice
Office (952) 474-3261
Fax Line (952) 474-4477
MEMQRAND.UM
.
FROM:
City .of Shorewood
Investigator Stephen Neururer ~
May 6, 2002
TO:
DATE:
SUBJECT: Liqu.or License Renewal - American Legion #259
Case File #200301795
We have c.ompleted our investigation of the following liqu.or license renewal for the
American Legion Post #259. We have checked drivers license records, PC Enfars (intemal .
record system), State of Minnesota and NCIC warrant files, Hennepin County Warrants,
Hennepin COWlty Jail, Ramsey C.ounty Warrants, State of Minnesata criminal history filess
Alcohol and Gambling Enf.orcement Divisian and the Secretary .of State. Unless noted below,
there were no disclasable records for canvictians within the past five years .of any violation .of
laws of the State .of Minnesata .or city .ordinances relating ta intaxicating li<3,uor.
.
Due to regulations on the disseminati.on .of criminal history information, we can net access
nationwide criminal history files far the purpose ofbackgr.ound liqu.or license checks.
The City .of Sharewood shauld also review past reparts far additi.onal information should old
records have been inadvertently .overl.o.oked in this report..
Sel"lling tile South Lake MlnnetOJlka Communities afExcelsior, Greenwoad, ShorewQod and Tan.ka Bay
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE
INTOXICA TING LIQUOR & SPECIAL SUNDAY SALES
WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02,
provides for the licensing of the sale of intoxicating liquor in the City and requires a special
license for Sunday sales; and
WHEREAS, said Code provides that an applicant shall complete an application, shall
fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and
for a special license for "Sunday Sales".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "on-sale" of intoxicating liquor and a special Sunday License for
sales be issued for a term of one year, from June 1,2003 to May 31, 2004, consistent with
the requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant
Address
American Legion Post #259
24450 Smithtown Road
Shorewood, MN 55331
ADOPTED by the City Council of the City of Shorewood this 12th day of May, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
~.
I.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
8 May 2003
RE:
Smith, Aaron - Appeal Notice to Remove and Zoning Violations
FILE NO.:
Property(5965 Mill Street)
In response to neighborhood complaints, our office sent a ''Notice to Remove" to Mr.
Aaron Smith at the above-referenced address (see Exhibit A, attached). A separate
zoning violations letter was sent at the same time (see Exhibit B). Mr. Smith has now
appealed for additional time to correct the violations. notice (see Exhibit C). In his letter
he indicates his intentions to comply with City codes, but requests 30 additional days to
do so.
.
Since the Council routinely grants an extension of 30 additional days for compliance,
provided the property owner is making a good faith effort to comply with the Code, staff
will reinspect the property prior to Monday night's meeting to check on progress.
Assuming the owner is making progress as of Monday, the extension oftime is
recommended. Failure to comply with the extended deadline should result in legal action
without further notice.
Cc: Craig Dawson
Ken Potts
Joe pazandak
Aaron Smith
n
..." PRINTED ON RECYCLED PAPER
1.3,,)
!
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
DATE: 25 April 2003
TO: Aaron A. Smith
5965 Mill Street
Shorewood, MN 55331
PROPERTY LOCATION: 5965 Mill Street
PROPERTY IDENTlFICATION NO.: 35-117-23-31-0050
NOTICE TO REMOVE
Offensive and Unhealthy Substances
.
NOTICE IS HEREBY GWEN that there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of
which Section is enclosed. The offensive matter to be removed from the property includes, but is
not limited to the following:
UNLICENSED AND/OR INOPERABLE VEHICLES OR EQUIPMENT:
Equipment Trailer - Lie. No. CJT 9851E (Feb.'03) - expired
Equipment Trailer - no license
OTHER:
Roll of single-ply roofing; retaining wall bricks, truck bed endgate; oil tank,
construction debris in fill material; tree parts and debris; stockpile of boulder
rocks; blocks; landscape edging and similar miscellaneous; skid steer; skid steer
tires; skid steer equipment (bucket, forks and blade); two large wood-chippers.
.
You are hereby required to remove the above-described matter and any other offensive matter
located on the property and in violation of Chapter 501, Section 501,01 within ten (10) days from
the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City
Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting of the City Council.
If you do not respond to this Notice within ten (10) days, the City shall take whatever action as
may be necessary to have the offensive matter removed. The costs incurred by the City for such
removal shall be charged to the property owner and become a lien against the property.
*** PLEASE GIVE THIS MATTER YOUR IMMEDIATE ATTENTIOI'i
BY ORDER OF THE SHOREWOOD CITY COUNCIL
..~ PRINTED ON RECYCLED PAPER Exhibit A
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
i5 April 2003
Mr. Aaron A. Smith
5965 Mill Street
. Shorewood,:MN 55331
Re: Zoning Violations - Conducting Business in Residential District - 5965 Mill Street
Dear Mr. Smith:
Our office has received complaints alleging that large trucks, trailers, and other equipment are
being used and stored at the above-referenced property for a tree-cutting business. Upon
inspeqtion of the property, on 11 April 2003 we found the following: .
.
. Chevrolet truck (blue), Lie. No. YM 72017J (Feb. '04) - weight 26000 lbs.
. International truck (white), Lic No. YAE 5041K (Feb.' 04) - weight 33000 lbs.
.. .Ford truck (red), Lie. No. YAN 3939K (Feb.'04) - weight 33000 lbs.
. Ford truck (white), Lie. No. YAN 9273J (Feb.'04) - weight 26000 lbs.
. Equipment trailer, Lie. No. crr 9851E (Feb.'03) - expired .
. Equipment trailer, - no license
City Code, Chapter 501 violations as referenced in Notice to Remove (attached):
Roll of single-ply roofing; retaining wall bricks, truck bed eridgate; oil tank,
construction debris in fill material; tree parts and debris; stockpile of boulder rocks;
blocks; landscape edging and similar miscellaneous; skid steer; skid $teer tires; skid
steer equipment (bucket, forks and blade); two large wood-chippers.
.
Other Zoning and Building Code violations observed:
. Construction of a berm with grade over 3:1.
. Six-foot high solid fence - no permit of record.
Structural alterations to garage - no permit of record.
I.
~~ PRINTEO ON RECYCLED PAPER
Exhibit B
Mr. Aaron A. Smith
25 April 2003
page two
Although Shorewood's Zoning Code provides for certain home occupations to be located in
residential zoning districts by permit, we have no record of your having obtained a permit.
Furthermore, nothing in the Code allows trucks as large as the above-referenced vehicles. In.
fact, Section 1201.03 Subd. 5.d.(6) ofthe Code specifically prohibits trucks larger than 12,000
pounds gross weight. Section 1201.10 Subd. 3.i. provides that one (1) commercial vehicle may
be stored in a private garage. Copies of these Sections are enclosed for your review.
This is to advise you that the use of the above-referenced property is in violation of Shorewood
zoning regulations and that the violation must be corrected immediately. Your property will be
inspected for compliance on 8 May 2003. Any violation found to exist at that time will be
referred to the City Attorney for further legal action. If you wish to appeal this matter to the City .
Council, you must do so, in writing, before 8 May 2003.
If you have any questions relative to this matter, please do not hesitate to call me.
CITY OF SHOREWOOD
.;J~ 9. ;?~ftl-
Bradley J. Nielsen
Planning Director
BJN:ph
cc:
Tim Keane
Joe pazandak
.
:.
.
.
May 6, 2003
City of Shorewood
CITY HALL
MAY
7 2003
To Whom It May Concern:
i...--.....,......--:....,-~.._."""'"'..~':a.....;..:.....~...1l__--..r""~a~J
This letter is to appeal the Notice regarding zoning violations at 5965 Mill Street received on Apri125, 2003.
We intend to fully comply with the order to correct the problems stated. At this time, two of the trucks have
been removed from the premises and I have contracted to remove the roll of roofing, retaining ~ bricks, oil
tank, landscaping and other items stated in the notice.
However, we are having difficulty in finding a reasonably close place to park the remainder of our equipment..
We have every intention of fully complying with the aforementioned notice. We do, however, need and request
an extension of ~ days to secure a location for our equipment in order to do so.
5c1
Sincerely,
Aaron Smith
Exhibit C
,
.
CITY OF
SHOREWOOD
...
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator
May 5, 2003
Excelsior Area Chamber of Commerce, Request for Funding -
Lake Minnetonka Fourth of July Celebration Activities
.
Linda Murrell, Executive Director of the Excelsior Area Chamber of Commerce, and Becky
Lembrich, Committee Chair, will give a presentation about the activities planned for the Chamber-
sponsored Lake Minnetonka Fourth of July Celebration. As noted in its memorandum, the Chamber
is hopeful that the City of Shorewood will provide funds for activities.
The City may provide funds for specific programs (e.g., the Lake Minnetonka Fourth of July
Celebration), or specific activities (e.g., security costs) to such an organization as the Chamber. State
law does not permit the City to make an undesignated contribution to the Chamber (e.g., for general
operations of the organization).
.
The City's 2003 Budget includes $2,000 for the Excelsior Area Chamber of Commerce's Fourth of
July event. The City has been supportive ofthis event as one that is a community-building activity.
Citv Council Action:
The City Council should determine the amount of funding (if any) it wishes to authorize to the
Excelsior Area Chamber of Commerce's Lake Minnetonka Fourth of July Celebration.
"4t70
ft
\,.1 PRINTED ON RECYCLED PAPER
Historic Excelsior 2003 -
celebrating 150 J1ears
on the south
shores of Lake MimutTb:
Executive Di,'ectal':
Linda Murrell
Serving the South Lake Minnetonka cities of
Deephaven, Excelsior, Greenwood,
Shorewood & Tonka Bay
Mayor Woody Love
Council Member John Garfunkel
Council Member Chris Lizee
Council Member Scott Zerby
Council Member Laura Turgeon
Board of Directors
FM:
P,'esident:
Brian H. Burdick
Hour Glass Cleaners
Preside1lt-elect: CC: Craig Dawson, City Administrator
Beth Maloney
Maynard's RestauraIJU:: 4th of July Contribution from City of Shorewood
Secretary- Treasurer:
Maryellen Morley
Beacon Bank
Past P,'esident:
David Lawrance
Paradise Charter Cruises
Karen Drahos
Coldwell Banker
Burnet Realty
Dale Sherburne
The Color Center
Phil Hallin
Community Member
Chris T. Johnson
Shorewood True Value
Ann Nye
Excelsior Bay Books
Michael Borhor, D.C.
Lifetime Chiropractic, P.A.
Lorraine Clemens
First Minnesota Bank
Phillip Marty, D.C.
Marty Chiropractic Clinic
Ryan Mason
Bill Mason Chrysler Jeep
Deb Theisen
Carlson Wagonlitl
Theisen Travel, LLC
Linda Murrell, Executive Director
Becky Lembrich, Chair, 2003 Lake Minnetonka 4th of July Committee
.
The Lake Minnetonka 4th of July Committee Chair, Becky Lembrich, and I,
would like to make a brief presentation this month to the Shorewood City Council
about the 2003 4th of July event.
Weare very excited to share with your Council the newest additions to our
traditional Independence Day celebration. These additions reflect the attitude of
the committee that the 4th of July event offers a unique opportunity to draw
together residents, neighbors, friends in the larger Lake Minnetonka community
to honor and strengthen our deeper roots in freedom, democracy and culture.
We would also like to invite the City of Shorewood to serve as a 4th of July 2003
sponsor. The cities of Greenwood, Excelsior, Deephaven and Tonka Bay will also
be invited to participate as sponsors. A proposal outlining the levels of
sponsorship is attached for your consideration.
.
Shorewood's leadership and participation in our recent Independence Day
celebrations has been outstanding. Thank you for your past contributions as a
sponsor and as a source of volunteers. We hope you will find it in your hearts and
in Shorewood' s budget to again help fund this important American celebration.
P.O. Box 32 . Excelsior, Minnesota 55331 . Phone: 952-474-6461
Fax: 952-474-3139 e-mail: eacc@isd.net
Historic Excelsiol' 2003 -
celebratil1g 150 )leal'!
011 the south
shores of Lake Minnetonka
May 3, 2003 Serving the South Lake Minnetonka cities of
Deephaven, Excelsior, Greenwood,
Shorewood & Tonka Bay
Believe it or not, there are fewer than eight weeks remaining until the absolute
best event of the 2003 Summer Season: the Lake Minnetonka 4th of July
Celebration. .
Karen Drahos
Coldwell Banker
Burnet Realty
Here's what we have planned: the Firecracker 10K Run, an Ice Cream Social;
the Kids' Patriotic Parade; the Kids' Fishing Contest and the very popular
Sand Castle Building Contest. Starting immediately after the Kids Parade, we'll
fill the Bandshell with a vast menu of musical offerings:
. 11:45-12:30 The Teddy Bear Band sponsored by Gifted
Basket/GB Promotional Products and The
Enchanted Tree House
Teen Bands Showcase
Jon Garon & The Prairie Ferrets, bluegrass
sponsored by My Favorite Martin Guitars
. 5 - 6:00 Rare Medium,jazzlfunklsoul
. 7 - 8:00 Minnesota Pipes and Drums, bagpipes/drumline
. 8:30 -9:30 Minnesota Orchestra-
. Prior to the orchestra's opening number of "The Star Spangled
Banner," our American Legion Post #259 will present the colors.
"Taps" and a 21-gun salute will follow the orchestra as a tribute to our
active military, fallen heroes and veterans.
. DUSK: we'll light up the skies over Excelsior Bay with fireworks.
.
1 :00 -3:00
3:30 -4:30
Executive Director:
Linda Murrell
Board of Directors
President:
Brian H. Burdick
Hour Glass Cleaners
President-elect:
. Beth Maloney
aynard's Restaurant
.
Secretary- Treasurer:
Maryellen Morley
Beacon Bank
Past President:
David Lawrance
Paradise Charter Cruises
Dale Sherburne
The Color Center
We'd like to invite your participation in 2003 at a level that satisfies your interests
in community participation. You'll be joining a host of repeat sponsors such as
Maynard's Restaurant, First Minnesota Bank, Sun Newspapers, Mediacom
Communications, Cub Foods; Lyman Lumber Company Foundation, Wells
Fargo, Xcel Energy, Paradise Charter Cruises, Lake Minnetonka
Orthodontics, Excelsior Family Dental and the Lake Minnetonka Association.
Phil Hallin
Community Member
Ar.hris T. Johnson
~ewood True Value
Ann Nye
Excelsior Bay Books
In addition to the opportunity to support a very high profile, family-oriented
event, your city's name will be well promoted as a sponsor. A full menu of
sponsorship options are attached. Please call the Chamber if you have any
questions.
~l~~
~Murrell, Executive Director
cc: Becky Lembrich, Chair, Lake Minnetonka 4th of July Committee
Michael Bothof, D.C.
Lifecime Chiropractic, P.A.
Lorraine Clemens
First Minnesota Bank
Phillip Marty, D.C.
Marty Chiropractic Clinic
Ryan Mason
Bill Mason Chrysler Jeep
Deb Theisen
Carlson Wagonlitl
Theisen Travel, LLC
P.O. Box 32 . Excelsior, Minnesota 55331 . Phone: 952-474-6461
Fax: 952-474-3139 e-mail: eacc@isd.net
2003 Lake Minnetonka 4th of July Celebration
Sponsorship Opportunities
!Diamond $3,1001
Limited to six sponsors
L
. Join MAYNARD'S RESTAURANT, SUN NEWSPAPERS, FIRST
MINNESOTA BANK, MEDIACOM, CUB FOODS, LAKE MINNETONKA
ASSOCIATION.
. Industry exclusivity (none of your competitors in this category).
. Listing as DIAMOND SPONSOR on banner in Excelsior June 18 - July 7.
. Listing on DIAMOND SPONSORS banner on July 4th at The Commons adjacent .
to Minnesota Orchestra stage.
. Free one-half page ad in 4th of July 2003 Program distributed via Sun Newspapers
to four circulation zones in Lake Minnetonka area on June 26.
. Top heading on all Chamber-produced banners, programs, ads.
. Excellent publicity and visibility in the Lake Minnetonka Area beginning
May 2003.
. Invitation to 4th of July V .I.P. Kick-off Party on Sun. June 29th aboard Paradise
Charter Cruises on Lake Minnetonka.
IGold $2,6001
Limited to five sponsors. Lyman Lumber Company Foundation and Wells Fargo Banks
(Excelsior and Minnetonka branches) are onboard.
. Free quarter-page ad in 4'h of July 2003 Program distributed by Sun Newspapers
in four Lake Minnetonka circulation zones on June 26th.
. Prominent listing on all publicity, marketing, advertisements, website promos
produced by Excelsior Area Chamber.
. Listing on the GOLD SPONSORS Banner at The Commons (close to Minnesota
Orchestra stage).
. Headliner listing in 4th of July 2003 Program.
. Free location for your company's banner at The Commons (best placements
reserved for top 11 sponsors).
. Invitation to 4th ofJuly V.I.P. Kick-off Party on Sunday, June 29.
.
2
.
IPlatinum $2,100
. Name recognition and association with one of the premiere 4th of July
celebrations in the State of Minnesota.
. Listed after Diamond, Gold sponsors as a sponsor of Lake Minnetonka 4th of July
Celebration in Sun Newspaper program insert and on program listings distributed
June 26th throughout Lake Minnetonka area.
. Listing on PLATINUM SPONSORS Banner in the Commons throughout event.
. Space reserved for your company's banner at The Commons throughout event.*
. Invitation to 4th of July V.J.P. Lake Minnetonka Cruise on Sunday, June 29.
ISilver $1,6UO I
. High visibility association with an outstanding patriotic event featuring The
Minnesota Orchestra, Minnesota Pipes and Drums, fireworks over Excelsior Bay.
. Listing as a sponsor of the Lake Minnetonka 4th of July 2003 Celebration on
ads, promotional handouts, programs produced by Chamber.
. Listing on SILVER SPONSORS banner in the Commons throughout the event.
. Free location for corporate banner at The Commons during event (placement
handled by 4th of July Committee).*
. Invitation to V.I.P. Sponsor Cruise on Lake Minnetonka on Sunday, June 29.
\Bronze $1,2001
PARADISE CHARTER CRUISES and XCEL ENERGY are onboard.
.
. Affiliation with an outstanding community event featuring the Minnesota Orchestra,
Minnesota Pipes and Drums, jazz and bluegrass bands, fireworks over Excelsior Bay.
. Listing as sponsor of the Lake Minnetonka 4th of July 2003 Celebration (after
Diamond, Gold, Platinum, Silver) in Sun Newspapers program, major ads, publicity
produced by the Chamber.
. Invitation to 4th of July Sponsor Cruise on Lake Minnetonka on Sunday, June 29.
. Listing on BRONZE SPONSORS Banner in the Commons throughout July 4th.
The entire day's events will revolve around family fun. Every effort will be made to
ensure that all age groups are included in the celebration.
In order to orchestrate this event. the Excelsior Area Chamber of Commerce needs to
know on or before Mav 18. ifthe City of Shorewood will participate as a sponsor of the
Lake Minnetonka 4th of July 2003 Celebration. Please review this excellent opportunity
to promote and associate your company with an outstanding community event.
A response form follows this page with options for your consideration. Thank you for
taking the time to fax or mail it back. The Excelsior Area Chamber serves businesses,
organizations and civic groups in the communities of Excelsior, Deephaven, Greenwood,
Shorewood, Tonka Bay and perimeter areas of Minnetonka, Chanhassen and Waconia.
3
~
'"
Response to the invitation to participate in the
Lake Minnetonka 4th of July Celebration 2003.
We are interested in participating in the 2003 Lake Minnetonka 4th
of July Celebration at the following sponsorship level:
o DIAMOND $3,100 limited to six sponsors; industry exclusivity.
0 GOLD $2,600 limited to five sponsors
0 PLATINUM $2,100 unlimited category
SILVER $1,600 .
0 unlimited category
0 BRONZE $1,200 unlimited category
D FIRECRACKER
RACE $1,500 Sponsorships fllled.
Company/Organization Name
Contact name
.
Phone Number
I Please Respond by May 30. 2003.
Fax: 952-474-3139. I
Please call LINDA MURRELL at 952-474-6461 or BECKY LEMBRICH at Beacon
Bank, 952-474-2307
4
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public W orks ~
May 8, 2003
TO:
.
FROM:
RE: National Pollutant Discharge Elimination System (NPDES) Phase II
In 1990 the Environmental Protection Agency promulgated Phase I of the National Pollutant Discharge
System under the Clean Water Act. Phase I permit coverage was to address (1) runoff generated from
medium and large municipal storm water systems generally serving populations of 100,000, or greater,
(2) any construction activity disturbing 5 acres of land or greater, and (3) ten particular categories of
industrial sites.
.
Generally speaking, permits were obtained from the Minnesota Pollution Control Agency for sites
greater than or equal to 5 acres. Reviews were performed for the design of proper erosion controls,
temporary sedimentation basins, and other Best Management Practices to minimize contamination of
downstream waters.
The Phase II program expands Phase I by requiring additional operators of municipal separate storm
sewer systems in urbanized areas, (systems less that 100,000 in population) and any construction
activities of small sites, (1 acre or greater in size) to adhere to a very rigorous program. Notice that
this program does not miss a drop. It includes the macro size of a city, to the micro size of a I-acre
site.
WSB and Associates has prepared a plan that is to meet the NPDES II annual reporting requirements.
Attachment 1 is an excerpt of the basic reporting requirements. This report was reviewed at the City
Council Work Session conducted on April 28th. This is to be completed and filed with the
Environmental Protection Agency, and demonstrates how the City is achieving the defined goals and
objectives for pollutant discharge elimination.
Recommendation
Staff is recommending approval of the attached resolution that adopts the NPDES II Plan and
authorizes submittal to the Environmental Protection Agency for their review and approval.
-9A
February 28,2003
Municipal Separate Storm Sewer System Program
Minnesota Pollution Control Agency
520 Lafayette Road North
St. Paul, MN 55155-4194
Re: Submittal of Annual Storm Water Prevention Program Report
for the City of Shorewood
To Whom It May Concern:
Attached is a copy of the City of Shore wood Annual Storm Water Pollution Prevention
Program Report. This report is being submitted in conformance with the provisions of
the Clean Water Act, Minnesota Statutes to Chapters 115 and 116 as amended, and
Minnesota Rules Chapter 7001.
.
If you have any questions or comments concerning this annual report, please do not
hesitate to contact me.
Sincerely,
Larry Brown, Director of Public Works
City of Shorewood
.
A rr P-.e. H MENT I
F:\ WPWIN\NPDESPHASEII\
INTRODUCTION
.
II.
.
III.
This Annual Storm Water Pollution Prevention Program Report for the City of
Shorewood has been prepared in conformance with the City's Storm Water
Pollution Prevention Program and also to meet the provisions ofthe Clean Water
Act, Minnesota's Statutes Chapters 115 and 116, and Minnesota Rules Chapter
7001.
As required by these regulations, this annual report includes the following:
1.
The status of the City's compliance with its permit conditions including an
assessment of the appropriateness of the Best Management Practices and
description of the progress made toward achieving the identified
measurable goals for each of the minimum control measures.
A ~escription of the storm water activities that we intend to undertake
during the next reporting cycle.
A description of any proposed changes to the identified Best Management
Practices or measurable goals previously outlined in the City's Storm
Water Pollution Prevention Program.
Provide notice if the City intends to change the Storm Water Pollution
Prevention Program over that previously submitted to expand reliance on
another entity to satisfy some of the permit obligations.
2.
3.
4.
The following sections of the report provide more detailed discussion on each of
these reporting considerations.
REVIEW OF BEST MANAGEMENT PRACTICE IMPLEMENTATION
PROGRAM
The City of Shorewood developed a Best Management Practice Implementation
Program that addressed activities to be undertaken for each of the six minimum
control measures. A listing of each of the Best Management Practices, a
description of the goals associated with undertaking these Best Management
Practices, a listing of each of the persons responsible for the implementation and
the schedule for implementation are included on the attached Table 1.
ASSESSMENT OF ACTIVITIES COMPLETED
The City's Storm Water Pollution Prevention Program included undertaking a
number of Best Management Practices (BMP) (outlined in Table 1) to meet the
requirements ofthis permit. In order to track, and provide suitable documentation
regarding the implementation of each of these Best Management Practices, a
number of individuals at the City have been designated as being responsible to
make certain that each of the BMPs identified were implemented and that suitable
records were being kept to document that this implementation did take place.
F:\ WPWIN\NPDESPHASEII\MS4s\Shorewood\Annual Report
Appendix A of this document provides a detailed description of each of the Best
Management Practices generally summarized in Table 1, along with
documentation for the describing specifics of the activities that were undertaken
in order to meet the intent of these Best Management Practices.
Based on a review of this documentation, it can be observed that the City
implemented all of the Best Management Practices outlined within the City's
Storm Water Pollution Prevention Program in the past year, and provided suitable
documentation attesting to this conclusion.,
IV. ASSESSMENT OF APPROPRIATENESS OF IDENTIFIED BEST
MANAGEMENT PRACTICES
Based on a review of the Best Management Practices that were implemented in
the past year, a review of the appropriateness of each of these Best Management
Practices has been completed. This review generally took into consideration the
results of inspection findings, public input, monitoring data, and/or other
information.
.
Based on this review and assessment of activities that have been undertaken in the
past year, the City is not proposing any changes to the identified Best
Management Practices, measurable goals, or other changes to the Storm Water
Pollution Prevention Program.
IV. ASSESSMENT OFAPPROPRIATENESS OF IDENTIFIED BEST
MANAGEMENT PRACTICES
Based on a review of the Best Management Practices that were implemented in .
the past year, a review of the appropriateness of each of these Best Management
Practices has been completed. This review generally took into consideration the
results of inspection findings, public input, monitoring data, and/or other
information.
Based on this review and assessment of activities that have been undertaken in the
past year, we would propose the following changes in identified Best Management
Practices, measurable goals, or other changes to the Storm Water Pollution
Prevention Program to reflect this updated information that has been collected
over the past year.
1.
2.
3.
The attached summary Table 1 and associated detailed description of the Best
Management Practice has been modified to reflect the suggested changes to the
City's Storm Water Pollution Prevention Program.
F:\ WPWIN\NPDESPHASEII\MS4s\Shorewood\Annual Report
v. NOTIFICATION THAT THE CITY INTENDS TO ADJUST PLAN TO
RELY ON OTHER ENTITIES TO MEET BMPS OUTLINED. WITHIN
THE CITY'S STORM WATER PLAN
As required by the guidance documentation provided by the MPCA, please be
advised that at this time, the City is not proposing to change the current Storm
Water Pollution Prevention Program to rely on an entity other than the City.
JI:
NOTIFICATION THAT THE CITY INTENDS TO ADJUST PLAN TO RELY
ON OTHER ENTITIES TO MEET BMPS OUTLINED WITHIN THE CITY'S
STORM WATER PLAN
.
As required by the guidance documentation provided by the MPCA, please be
advised that we intend to modify the City's Storm Water Pollution Prevention
Program in the following ways to rely on an entity other than the City to satisfy
some of the permit obligations included within our current Storm Water Pollution
Prevention Program.
1.
2.
3.
.
F:\ WPWIN\NPDESPHASEII\MS4s\Shorewood\Annual Report
VI. SUMMARY
This annual Storm Water Pollution Prevention Report for the City of Shore wood
has been prepared in conformance with provisions of the Clean Water Act,
Minnesota Statutes Chapter 115 and 116 as amended, and Minnesota Rules
Chapter 7001. It provides a review of the City's Best Management Practice
Implementation Program, an assessment of the activities that were completed in
the past year, a discussion of changes the City intends to make to this program in
the coming year, and generally defines the status of the City's compliance with
the conditions associated with its permit. This report has found that the City
believes it is in full compliance with the conditions of its NPDES Phase II Permit
for 2003 arid intends to proceed with the implementation of the Best Management
Practices outlined within its storm water pollution prevention program with any
amendments to it as outlined within this annual report for the coming year.
.
Any questions regarding implementation of this program may be directed to Larry
Brown, Director of Public Works, at the City of Shorewood.
.
F:\ WPWIN\NPDESPHASEIl\MS4s\Shorewood\Annual Report
SHOREWOOD MS4 SWPPP
.
APPENDIX A
BEST MANAGEMENT PRACTICES
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City of Shorewood
Storm Sewer System Pollution Prevention Program - Municipal Separate Storm Sewer Systems
Page 13
BMPs
BROCHURES, HANDOUTS AND NEWSLETTERS 1.1
Minimum Control Measures Addressed by This BMP
X Public education and outreach
X Public participation and involvement
X Illicit discharge detection and elimination
BMP Description:
The City will produce and distribute articles and information on the City's Storm Water Pollution
Prevention Plan including information on the arumal public hearing, illicit discharges, erosion control,
shoreline management, composting and pollution prevention and other applicable best management
practices. This publication will be distributed through City mailings and newsletters.
Education Goal: Timeline I Implementation Schedule:
This program is designed to develop an This activity will begin in 2003 and continue
understanding of the SWPPP among residents. annually through 2008.
X
X
X
Construction site runoff controls
flost-construction stormwater management
Pollution prevention/ good housekeeping
Measurable Goals:
Document the number of publications and
households served by each publication.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Audience:
This activity will be directed to City residents,
property owners, and business owners.
.
Recorded Activities Completed:
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
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I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
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BMPs
SWPPP STAFF TRAINING 1.2
Minimum Control Measures Addressed by This BMP
....-----
X
I--
X
I--
X
x- Public education and outreach
- Public participation and involvement
Illicit discharge detection and elimination
BMP Description:
The City will provide training opportunities for City Staff in erosion control, best management practices,
good housekeeping, and pollution prevention. These may include but are not limited to: MnDOT erosion
control certification, SWPPP workshops, and BMP workshops.
Education Goal: Timeline / Implementation Schedule:
The goal of this action is to introduce ideas and This activity will begin in 2003 and continue
develop an understanding of the SWPPP among annually through 2008.
City staff.
Construction site runoff controls
Post-construction stormwater management
Pollution prevention/ good housekeeping
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Measurable Goals:
The City will provide a minimum of one training
opportunity and document the number of training
sessions and the number of participants in
attendance.
Audience:
City Staff involved in public works projects,
construction projects, construction inspection,
and maintenance.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed:
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMF.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
BMPs
SWPPP WEB PAGE 1.3
Minimum Control Measures Addressed by This BMP
X Public education and oub:each
X Public participation and involvement
X illicit discharge detection and elimination
BMP Description:
The City will incorporate public information on SWPPP issues into a separate page on the City's Website.
This would specifically describe the SWPPP, each minimum control measure, the goals and actions
planned by the City, provide links to BMPS, articles on each control measure and collect feedback from
site visitors.
x
X
X
Constructionsllerunoffconcro~
Post-construction stormwater management
Pollution preventionj good housekeeping
Education Goal:
The City will provide information on stormwater
pollution prevention, best management practices, the
City SWPPP, and outside entity resow'ces available
to City residents.
Timeline I Implementation Schedule:
This activity will begin in 2004 and continue
annually until 2008.
Measurable Goals:
The City will develop a separate SWPPP web page
and document the number of publications produced ~
~ t1.:I:e l'h....u.lbeJ. of hi~ ta-the-web ~.
Audience:
All City residents, property owners, and
business owners.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed:
.
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
I hereby certify that the above activities were completed.
Signatw'e of Responsible Official
Title
Date
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BMPs
ANNUAL PUBLIC MEETING 2.1
Minimum Control Measures Addressed by This BMP
-
Construction site runoff controls
Public education and outreach
Public participation and involvement
illicit discharge detection and elimination
BMP Description:
The City will conduct a public meeting on the City's Stormwater Pollution Prevention Program; solicit
public opinion on the plan, and consider written and oral input into the SWPPP.
x
X
-
Post-construction stormwater management
-
Pollution prevention/ good housekeeping
Measurable Goals:
Hold the public meeting, record attendance, keep
minutes, record statements and written comments
and document changes made to the SWPPP.
Timeline / Implementation Schedule:
This activity will be completed annually
beginning in 2004 and continue through the life of
this permit, 2008.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.nm.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with thisBMP.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
i
BMPs
ILLICIT DISCHARGE ORDINANCE 3.1
Minimum Control Measures Addressed by This BMP
r---
Construction site runoff controls
Public education and outreach
Public participation and involvement
X Illicit discharge detection and elimination
. BMP Description:
The City will develop an ordinance, which will adchess the issue of non-stormwater discharges in the
City's Storm Sewer System. Elements of this ordinance will include but are not limited to defining
allowable discharges, setting policy as it pertains to violations and penalties and mitigation requirements.
Measurable Goals: Timeline / Implementation Schedule:
The City will prepare and adopt a stormwater system Draft ordinance 2005
illicit discharge ordinance. Pub~c comment period 2006
City council review 2006
Adopt ordinance 2006
I---
Post-construction stormwater management
Pollution prevention/ good housekeeping
I---
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
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Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BNIP.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
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BMPs
RECYCLING PROGRAM 3.2
Minimum Control Measures Addressed by This BMP
- .---
X Public education and outreach
- Public participation and involvement
X illicit discharge detection and elimination
BMP Description:
The City or its designee will discourage illegal dumping by educating the public on alternative uses for
unwanted materials and providing drop-off sites for household hazardous waste. This BMP includes
providing information on recycling options, services, and programs within the City.
Measurable Goals: Timeline / Implementation Schedule:
The City will distribute recycling program literature This activity will be conducted and evaluated
to residents a minimum of one time annually. annually from 2004 -2008.
I--
Constructionsnerunoffcontro~
Post-construction stormwater management
Pollution prevention/ good housekeeping
I--
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: Ibrown@ci.shorewood.m.n.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
BMPs
STORM SEWER MAP 3.3
Minimum Control Measures Addressed by This BMP
Public education and outreach
Public participation and involvement
X Illicit discharge detection and elimination
BMP Description:
The City currently has a map identifying all ponds, lakes, streams, storm sewer pipes and conveyances as
well as outfalls and discharge points leaving City. As part of the SWPPP the City will annually update
this map to include changes to the storm sewer system through out the City including but not limited to,
new development, street improvements, water quality projects, wetland mitigation projects and any
changes to the storage or conveyance of water within the City.
Construction site runoff controls
Post-construction stormwater management
Pollution prevention/ good housekeeping
Measurable Goals:
The City will map all storm sewer pipe owned by the
City and annually document changes in the storm.
sewer system.
Timeline / Implementation Schedule:
The City will conduct annual reviews of this
activity (2003-2008).
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
-- -
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B1vfPs
. EROSION CONTROL ORDINANCE 4.1
Minimum Control Measures Addressed by This BMP
,...-- Construction site runoff controls
Public education and outreach X
I--- Public participation and involvement Post-construction stormwater management
I---
lllicit discharge detection and elimination Pollution prevention! good housekeeping
BMP Description:
The City will review their current permit review processes and include managing site erosion and
sediment conh'ol as part of the conditions of the permit. Staff will review current ordinances and City
codes and update as necessary.
Measurable Goals: Timeline / Implementation Schedule:
The City will review and update as necessary the The City will review the current permit in 2004,
City's Erosion Control Ordinance. and add additional requirements in 2005.
The enforcement of new permit requirements
will begin in 2005 and last until 2008.
. Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official Title Date
BMPs
STAFF TRAINING 4.2
Minimum Control Measures Addressed by This BMP
x
x
Construction site runoff controls
Post-construction stormwater management
Pollution prevention/ good housekeeping
Public education and outreach
Public participation and involvement
Illicit discharge detection and elimination
BMP Description:
The City will provide training to its staff on how to prevent soil erosion on a construction site, proper
erosion control, and review the components of the stormwater pollution prevention plan (SWPPP)
annually with the staff.
x
Measurable Goals:
The City will hold a minimum of one training session a
year and document the number of employees with
Mn/DOT certification, the number of workshops/
training sessions held, and keep attendance at each
workshop / training session.
Timeline / Implementation Schedule:
The City will begin documentation in 2004
and continuing annually through 2008.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
W;imti':ii~]Ja~~~;ii:(;'h:
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
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BMPs
SURFACE WATER MANAGEMENT PLAN 5.1
Minimum Control Measures Addressed by This BMP
,.--- -
Public education and outreach Construction site runoff controls
~
Public participation and involvement
-
Illicit discharge detection and elimination
BMP Description:
The City currently has a Comprehensive Surface Water Management Plan. As part of this permit, the
City will review the policies, requirements and Best Management Practices included within this
document annually and will make amendments as necessary, as well as implement the pIan.
x
Post-construction stormwater management
Pollution prevention/ good housekeeping
Measurable Goals:
The City will implement the City's Surface Water
Management Plan and update the plan annually if
necessary .
Timeline I Implementation Schedule:
The City will review its program annually
beginning in 2003.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
BMPs
DEVELOPMENT REVIEW 5.2
Minimum Control Measures Addressed by This BMP
Public education and ouh'each
Public participation and involvement
Illicit discharge detection and elimination
BMP Description:
The City will continue to use existing development review policies currently in place to minimize the
negative impacts storm water runoff may have on water quality within the City. Utilizing these existing
policies, all development proposals must address water quality, water quantity, erosion control and site
grading, utilizing BMP's for each of these activities.
Measurable Goals:
The City will review new development plans for
conformance with BMP's outlined in the SWPPP and
document the number of development plans
reviewed annually.
Construction site runoff controls
Post-construction stormwater management
Pollution preventionl good housekeeping
x
Timeline / Implementation Schedule:
The City will follow this activity annually 2003
through 2008.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.richfield.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMF.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
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BMPs
STORM SEWER INSPECTION PROGRAM 6.1
Minimum Control Measures Addressed by This BMP
Construction site runoff controls
Public education and outreach
Public participation and involvement
X Illicit discharge detection and elimination
BMP Description:
The City will inspect all outfalls, sediment basins and ponds within the city's storm sewer system. The
results of these inspections will be compiled in a report and include sediment levels, pond age,
watershed information and record recommended maintenance and maintenance schedules.
~
Post-construction stormwater management
~
X Pollution prevention! good housekeeping
Measurable Goals:
The City will record the number of outfalls
inspected, and rate the condition of outfalls and
ponds. The inspection of all storm sewers will be
complete over the 5-year permit period.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: Ibrown@ci.shorewood.mn.us
Timeline / Implementation Schedule:
The City will begin this action in the year 2004
and continue until all inspections are complete
prior to the 2008 permit expiration.
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
I hereby certify that the above activities were completed.
Signature of Responsible Official
Title
Date
,
BMPs
EQUIPMENT AND HAZARDOUS MATERIAL STORAGE 6.2 .
Minimum Control Measures Addressed by This BMP
Public education and outreach Construction site runoff controls
Public participation and involvement Post-construction stormwater management
I----
X Illicit discharge detection and elimination X Pollution prevention/ good housekeeping
BMP Description:
The City will train staff, implement procedures, and incorporate best management practices in handling
of equipment and hazardous materials used by City staff.
Measurable Goals: Timeline / Implementation Schedule:
The City will review activities undertaken by its staff The City will review its activities annually
to prevent illicit discharges from daily activities. beginning in 2004.
Responsible Person:
Name: Larry Brown
Title: Public Works Director .
Phone: 952-474-3236
E-mail: Ibrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official Title Date
.
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BMPs
LANDSCAPING AND LAWNCARE PRACTICES 6.3
Minimum Control Measures Addressed by This BMP
...--
Construction site runoff controls
Post-construction stormwater management
Pollution prevention/ good housekeeping
Public education and outreach
i---
Public participation and involvement
-
Illicit discharge detection and elimination
BMP Description:
The City will annually review and, if necessary, adjust its current practices in the use of fertilizer,
pesticide and herbicide application, mowing and discharge operations, grass clipping collection,
mulching and composting.
Measurable Goals:
The City will annually document the results of the
review and the number of staff who receive
training.
x
Timeline / Implementation Schedule:
This activity will be conducted annually
beginning in 2004.
Responsible Person:
Name: Larry Brownng
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
I hereby certify that the above activities were completed.
Signatw:e of Responsible Official
Title
Date
.
BMPs
ROAD SALT APPLICATION 6.4 .
Minimum Control Measures Addressed by This BMP
~ Public education and outreach Construction site runoff controls
Public participation and involvement Post-construction stormwater management
X Illicit discharge detection and elimination X Pollution prevention! good housekeeping
BMP Description:
The City will annually review and, if necessary, adjust its practices and policies related to road salt
application. This review will include the use of alternative products and the need for calibration of
eqUipment, inspection of vehicles and staff training.
Measurable Goals: Timeline I Implementation Schedule:
The City will document the results of the review and This activity will be conducted annually 2003-
the actions taken. 2008.
Responsible Person:
Name: Larry Brown .
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official Title Date
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BMPs
STREET SWEEPING PROGRAM 6.5
Minimum Control Measures Addressed by This BMP
x
Construction site runoff controls
Post-construction stormwater management
Pollution prevention/ good housekeeping
Public education and outreach
Public participation and involvement
~ Illicit discharge detection and elimination
BMP Description:
The City will. sweep streets twice annually in an effort to reduce the number of sediments and trash
from reaching the storm sewer system amount of sediments.
Measurable Goals:
The City will record the annual number of times
streets are swept as well as document any
additional activities that were undertaken
regarding this program.
Responsible Person:
Name: Larry Brown
Title: Public Works Director
Phone: 952-474-3236
E-mail: lbrown@ci.shorewood.mn.us
Timeline / Implementation Schedule:
This activity will be conducted annually
through the lifetime of the permit (2003-2008).
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
I hereby cer.tify that the above activities were completed.
Signature of Responsible Official
Title
Date
.
BMPs
NPDES PERMIT FOR INDUSTRIAL ACTIVITY 6.6 .
Minimum Control Measures Addressed by This BMP
~ Public education and outreach Construction site runoff controls
>--- Public participation and involvement Post-construction stormwater management
I--- Illicit discharge detection and elimination Pollution prevention/ good housekeeping
X
BMP Description:
The City will evaluate its maintenance facility and apply for a General Storm Water Permit for
Industrial Activities in accordance to the NPDES requirements.
Measurable Goals: Timeline / Implementation Schedule:
The City will submit Industrial Storm Water Permit The City will submit a permit application by the
Inspection Reports or a No Exposure Exemption as required March 2003 deadline. Subsequent
required by the permit. inspections will be conducted as required by the
permit.
Responsible Person: .
Name: Larry Brown
Title: Public Works Director
Phone: 952-7474-3236
E-mail: lbrown@ci.shorewood.mn.us
Recorded Activities Completed
Outlined below is a description of the specific activities that were undertaken by the City over the
past year that document the City has met the measurable goals associated with this BMP.
.
I hereby certify that the above activities were completed.
Signature of Responsible Official Title Date
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CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION ADOPTING THE NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM PHASE II
FOR THE CITY OF SHOREWOOD
WHEREAS, the Environmental Protection Agency has mandated that each municipality prepare
and adopt a National Pollutant Discharge Elimination System -Phase n, under the Clean Water Act; and
WHEREAS, WSB and Associates, Consultants for the City of Shorewood, has prepared a
National Pollutant Discharge Elimination System Phase n Plan dated March, 2003; and
WHEREAS; the Director of Public Works has reviewed said plan and finds the Plan to be in
order; and
WHEREAS, the City Council has reviewed the National Pollutant Discharge Elimination
System -Phase n and finds that it is in the City's best interest to approve the (NPDES II).
NOW, THEREFORE, BE IT RESOLVED, by the Shorewood City Council:
1. The National Pollutant Discharge Elimination System -Phase n is hereby adopted by the
City of Shorewood as the guiding document for the elimination and monitoring of the stormwater
systems within the City of Shorewood.
NlOPTED BY THE CITY COUNCIL ofthe City of Shorewood this 12th day of May, 2003.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk