042803 CC Reg AgP
Mayor Love _
Garfunkel
Lizee
Zerby _
Turgeon _
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CITY OF SHOREWOOD
CITY COUNCn.. REGULAR MEETING
MONDAY, APRIL 28, 2003
5755 COUNTRY CLUB ROAD
COUNCn.. CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNcn.. MEETING
A. Roll Call
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council 6:00 PM Work Session Minutes, April 14, 2003 (Att.- Minutes)
B. City Council 6:30 PM Work Session Minutes of April 14, 2003 (Att. - Minutes)
C. City Council Regular Meeting Minutes, April 14, 2003 (Att.- Minutes)
D. City Counci19:30 PM Work Session Minutes, April 14, 2003 (Att.- Minutes)
E. Joint City Council/Park Commission!Planning Commission Minutes, April 15, 2003
(Att.-Minutes)
F. City Council Special Meeting, April 16, 2003 (Att.-Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be remolled from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Authorize Expenditure of Funds for Auto Dialers (Att.-Public Works Director's
memorandum)
C. Approval of Temporary Sign Permit (Att. - Planning Director's memorandum)
Applicant: Shorewood Nursery
Location: 23505 Smithtown Road
D. Approval of a Tree Trimmers License (Att.-Proposed Resolution)
E. Making an Appointment to the Park Commission (Att.-Proposed Resolution)
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CITY COUNCIL AGENDA - April 28, 2003
PAGE20F3
E. Approving an Intoxicating Liquor License On-Sale Intoxicating Liquor and Special
Sunday Sales - Minnetonka Country Club (Att.- Proposed Resolution)
F. Approval of a Comprehensive Plan Amendment - Capestone Ponds (Att.-Proposed
Resolution)
Applicant: Capestone Builders
Location: 20775 Manor Road
G. Authorization for Advertisement for Light Equipment Operator (Att.-Public Works
Director's memorandum)
4. REPORTS AND PRESENTATIONS
A. Report by Tom Skramstad on Lake Minnetonka Conservation District (LMCD) activities
(Att.-Report)
B. Report by Tad Shaw on Minnetonka Community Education and Services (MCES)
activities
s. MATTERS FROM THE FLOOR (No Council action will be taken.)
6. PARKS
7. PLANNING - Report by Representative
A. Approval of a Conditional Use Permit (Att. - Planning Director's memorandum)
Applicant: Thor Holmgren
Location: 23380 Smithtown
B. Approval of a Preliminary Plat - Smith town Estates (Att.- Planning Director's
memorandum)
Applicant: Roger Anderson
Location: 23625 and 23675 Smithtown Road
8. GENERALlNEW BUSINESS
A. Acceptance of the Opt-Out Transit Report (Att. -Proposed Resolution)
B. Acceptance of the Visioning Report (Att. - Administrator's memorandum, Proposed
Resolution)
C. Communications Protocols (Att. - Administrator's memorandum)
D. Appeal Notice to Remove (Att. - Planning Director's memorandum
Appellant: Kert Koertting
Location: 20325 Excelsior Boulevard
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CITY COUNCIL AGENDA - April 28, 2003
PAGE30F3
F. Making an Appointment to the Lake Minnetonka Communications Commission Board
(Att.- Proposed Resolution)
G. Approval of a Multiple Dock Facility License - Shorewood Yacht Club (Att.-Planning
Director's memorandum)
Applicant: Minnetonka Moorings
Location: 600 West Lake Street
9. ENGINEERING /PUBLIC WORKS
A. Approval of Plans, Specifications, and Estimates and Authorization of Advertisement for
Bids - Smithtown Road (Att.-Public Works Director's memorandum, Resolution)
B. Accept Feasibility Report, Shorewood Village Shopping Center (Att.- Public Works
Director's memorandum)
10. REPORTS
A. Administrator & Staff
1. County Road 19 Intersection
2. Public Safety Facilities
3. Smith town Road
B. Mayor & City Council
11. ADJOURN
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 28 April 2003
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An EDA meeting will immediately follow the Regular Council Meeting this evening.
A Work Session will immediately follow the EDA Meeting
Agenda Item #3A: Enclosed is.the Verified Claims List for Council approval.
Agenda Item #3B: It has long been a goal to obtain and install autodailers in twelve of the
fourteen lift stations within the City of Shorewood. The most recent equipment failure at
one of the lift stations reinforced the need to have a backup monitoring and notification
system in the lift stations. Staff is recommending approval of the motion that authorizes
the expenditure of funds for an amount of $14,500 from the Sanitary Sewer Capital
Improvement Fund for manufacture and installation of these systems in 11 of the City's
lift stations.
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Agenda Item #3C: Shorewood Nursery has requested approval of two temporary sign
permits, one to be used this spring and one to be used next fall, announcing special sales
events. The signs comply with Zoning requirements and the Nursery has had no
temporary sign permits in the last 12 months. The Planning Director recommends
approval of the permits.
Agenda Item #3D: Two additional Tree Trimmers, have applied for a license to provide tree
trimming service in the City of Shorewood for the year 2003. All license requirements
have been satisfied to grant a Tree Trimmer's License to Enchanted Forests, Inc. and
Aaron's Tree Service. .
Agenda Item #3E: The attached resolution approves the appropriate annual liquor license
renewal for the Minnetonka Country Club. Certificates of Insurance have been provided,
and background checks completed. Approval of the Resolution requires simple majority
vote.
Agenda Item #3F: The attached resolution officially amends the Shorewood Comprehensive
Plan to accommodate the redevelopment of the existing Carmichiel Auto Salvage Yard
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Executive Summary - City Council Meeting of 28 April 2003
Page 2of3
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property. The increased density is specifically conditioned upon the extension of
municipal water service and cleanup of the site according to MNPCA standards.
Approval of the resolution requires a simple majority vote by the Council.
Agenda Item #4A: Lake Minnetonka Conservation District (LMCD) Representative Tom
Skramstad will report on the LMCD activities the past quarter. A written report is also
included in the council agenda packet.
Agenda Item #4B: Minnetonka Community and Education Services (MCES) Representative
Tad Shaw will provide a verbal report at tonight's meeting on recent activities of the
MCES.
Agenda Item #7 A: Thor Holmgren has requested a conditional use permit to construct a six-
foot high fence in the front yard of his property at 23380 Smithtown Road. Such fences
are allowed adjacent to arterial streets under certain conditions, most importantly that .
they are set back at least eight feet from the right-of-way. The Planning Commission
recommended unanimously to approve the C.U.P. subject to the property owner
maintaining an existing vegetation hedge across the lot. Council approval requires a
simple majority vote. Staff should be directed to prepare a findings of fact for the next
meeting.
Agenda Item #7B: Roger Anderson proposes to combine the lots at 23625 and 23675
Smithtown Road and resubdivide them into three single-family lots. The preliminary plat
complies with the standards of the R-2A, Single and Two-Family Residential zoning
district. Approval by the Council should be subject to the City Engineer's review and
approval of grading and drainage plans for the property.
Agenda Item #8A: This resolution accepts the Opt Out Study prepared by UR, Inc. Staff will
be looking for some additional direction from Council as to future discussions with the
Metropolitan Council. .
Agenda Item #8B: The Council discussed the community visioning study at its April 14 work
session. As requested, the wording on the final report has removed the word "plan" and
replaced it with "study". The staff memorandum suggests ways that the study may be
used, both short- and long-term. A resolution has been prepared for the Council to accept
the final report of the community visioning study.
Agenda Item #8C: On April 14 the Council discussed the need to ensure more continuous and
thorough communications. The city administrator's memorandum provides some
measures to further the goals stated by Council. The Council should indicate whether it
concurs, or would like to modify, the system proposed by the city administrator for
councilmembers to report on meetings they are attending.
Agenda Item #8D: Mr Kert Koerting has appealed a "Notice to Remove" that he received last
week. He objects to some of the items that have been identified as offensive, and asks for
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Executive Summary - Gty Council Meeting of 28 April 2003
Page 3 of3
additional time to comply. Presumably he will explain his case better at the meeting than
he does in his letter.
Agenda Item #8E: On April 21, 2003, Council interviewed two candidates for appointment to
the Park Commission.. The term of this appointment would run through January 31,
2005. Should Council determine to make an appointment, a motion to adopt a Resolution
making Park Commission appointment is in order.
Agenda Item #8F: On April 21, 2003, Council interviewed three candidates for appointment
as Representative to the Lake Minnetonka Communications Commission (LMCC).
Should Council determine to make an appointment, a motion to adopt a Resolution
making an appointment to the LMCC is in order.
Agenda Item #80: As you are aware, Shorewood Yacht Club, having pled guilty to violating
the Shorewood Zoning Code and operating without a license in 2002, has agreed to comply with
the Code, apply for a 2003 license and pay the City's legal fees for prosecuting the case. The
owners have now made their application for their 2003 license. Since they are currently in
compliance with the City's requirements regarding power boats, and since they are subject to 12
months of probation by the Hennepin County District Court, staff recommends approval of the
2003 license. Approval requires a simple majority vote by the Council.
Agenda Item #9A: During the March 24th, 2003 City Council meeting, Staff was directed to
revise the Smithtown Road Pavement Reclamation Project documents to include two 11-
foot driving lanes, a two-foot wide shoulder on the north side of Smithtown Road, and
four-foot wide shoulder on the south side Smithtown Road. Any portions of the
pedestrian space were to be deleted from the plan set.
Plans have been revised as directed, and submitted to the Minnesota Municipal State Aid
unit for final signatures. Staff is recommending approval of the resolution that approves
the plans, specifications and an engineer estimate and authorizes advertisement of bids.
Agenda Item #9B: This feasibility report documents that the extension of municipal water is
feasible and cost effective for the route along Minnetonka Drive, that portion of
Yellowstone Trail, through the plat of Linden Hills Subdivision, and ultimately to the
Shorewood Village Shopping Center. Staff is recommending that the feasibility report be
accepted such that the cost scenarios and alternatives for city water service can be
formally presented to each developer for their consideration.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, APRIL 14, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 p.m.
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MINUTES
1.
CONVENE WORK SESSION MEETING
DRAFT
Mayor Love called the Work Session to order at 6:00 P.M.
A.
Roll Call
Present:
Mayor Love, Council Members Garfunkel, Lizee, Turgeon, and Zerby;
Administrator Dawson; Engineer Brown; Finance Director Burton; and Planning
Director Nielsen
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Absent:
None
B. Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda for the evening.
2. Communications
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Council Member Turgeon discussed the lack of effective communication that is occurring
between Council Members and between Council Members and Staff. She expressed concern at
not receiving feedback like minutes and reports from other Council Members who had attended
various meetings like the Fire Board or the Police Board in which not all of the Council had
attended Also, Council Member Turgeon discussed the fact that not all Council Members were
aware of all the on going meetings as some Council Members were invited to certain meetings
while others were not. Also, Council Member Turgeon was concerned about funds spent which
the Council never discussed or approved. She requested a clarification of the communication
that is expected between the Council Members themselves, from Staff to Council, and from
Council to Staff.
Council Member Garfunkel agreed with Council Member Turgeon about the communication
issues facing the Council. He suggested that a lot of group discussions need to occur in which
the group specifically designates Council Members to attend various meetings.
Mayor Love suggested that a calendar be devised where he can record every meeting that he
attends and he expects the other Council Members to do likewise. Mayor Love stated how
difficult it is to alert other Council Members about last-minute meetings as he lacks the time to
adequately inform all of the other Council Members.
Council Member Garfunkel stated how the public can inaccurately perceive that a meeting with
some Council Members represents the will of entire Council.
Council Member Zerby stated that it was a matter of communication. As Mayor Love is the
City's representative for the Police and Fire Boards, he represents the Council's interest at those
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WORK SESSION MEETING
APRIL 14, 2003
PAGE20F3
meetings. By nature, the representative makes assumptions for the rest of the Council. Council
Member Zerby requested that any representative of the Council should synthesize the
information of that meeting and relay it back to the rest of the Council. He stated that the
Council was missing guidelines about reporting information from meetings to the entire Council.
Council Member Lizee discussed the issue of trust and that the Council must trust Mayor Love
as he attends some meetings without the entire Council. She stated that Mayor Love was
working in the best interests of the community and the Council and that it was not necessary to
have minutes and notes on every meeting that was attended. She stated that a verbal report back
to the Council would be sufficient.
Council Member Turgeon stated that the verbal report back to the entire Council about the
meetings attended by various Council Members was missing from the communication process.
Mayor Love stated that he would gladly report back to the Council and requested that verbal
reports be a uniform requirement for all Council Members. He stated that he would be happy to
supply all of the details about the meetings that he attends and also include more Council
Members into meetings that he attends.
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Council Member Garfunkel stated that it was not a matter of trust but rather a matter of
knowledge. He stated that he needed the same information as other Council Members in order to
feel comfortable should a discussion arise. He stated that inequal amounts of knowledge among
Council Members did not benefit the Council as a whole.
Mayor Love stated that there must be a certain level of trust in the Council that information was
being disseminated to all Council Members as it is not feasible to keep track of every detail. He
suggested a one week period of leniency in reporting back the details of meetings to the Council.
Council Member Garfunkel asked why the Mayor attended smaller meetings concerning staff-
level issues instead of the Staff.
Mayor Love agreed with Council Member Garfunkel that staff-level meetings should be attended
by Staff and policy meetings should be attended by the Council. He also stated that the only
meetings with staff that he attends are with the fire and police chiefs in this capacity on the
Boards or at their request. He also stated that there should not be too many meetings between
himself and the Staff and between the Staff and other Council Members outside of the particular
forum designed for interaction between the Staff and the Council. He stated how it would not be
beneficial for the line between the governing board and the Staff to be broken down.
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Council Member Turgeon discussed other organization's meetings where a quorum of Council
Members had been present and the perception would be that it was an official Council meeting
although the meeting had never been discussed with the entire Council. She suggested the
necessity for discussion in order to prevent misinformation and misperceptions being
disseminated to the public.
Council Member Garfunkel stated that the Council needed to be cautious of the perceptions of
the public when two or more Council Members attended a meeting in which the public would
assume that they represent the will of the entire Council.
WORK SESSION MEETING
APRIL 14, 2003
PAGE30F3
Mayor Love stated that all of the Council should receive the minutes and agendas from the Fire
and Police Board meetings and that he could provide recaps from his attendance at those
meetings.
Council Member Turgeon requested that the lines of communication be kept open.
Mayor Love requested that this issue be brought up as a discussion item by Staff at the next
Council meeting.
3. Adjourn
Garfunkel moved, Lizee seconded, adjourning the Work Session of April 14, 2003, at 6:38
P.M. Motion passed 5/0.
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RESPECTFULLY SUBMITTED,
SUSAN FISCHER
Recording Secretary
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, APRIL 14,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:30 P.M.
MINUTES
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1.
CONVENE WORK SESSION MEETING
Mayor Love called the Work Session meeting to order at 6:39 P.M.
A.
Roll Call
Present:
Mayor Love, Council Members Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Engineer Brown; Finance Director Burton; and Planning Director Nielsen
Absent:
None
B.
Review Agenda
Administrator Dawson stated that this meeting was a meeting of the Council rather than a Board of Review
meeting since the Board has 20 days from the time that it first meets until it must conclude its business.
The Council will still be able to hear what the Board of Review will be considering next week.
2. PRESENTATION OF PRE-BOARD OF REVIEW REPORT BY HENNEPIN COUNTY
ASSESSOR'S OFFICE REPRESENTATIVE BILL DAVY
Senior Assessor Bill Davy stated that it was his second year in being directly involved with the assessment
for the City of Shorewood. He also stated that the Council should have received the sales book that
included the growth report. The growth report measures actual sales and this sale study period began from
October 1, 2001 and ended on September 30, 2002. In October, the Hennepin County Assessor's Office
ran fall ratio studies and compared those actual sales to what they had been valued at as of January 2,
2002. Then the sales are adjusted based on the comparison results, along with all similar properties, in
order to create the growth reports. Senior Assessor Davy reported that residential lakeshore properties
were adjusted approximately 15% and residential off-lake properties were adjusted 8.1 %. The overall rate
of adjustment for the City of Shorewood was 10.9%, which included townhouses, double bungalows, and
all properties.
Mayor Love stated that he was impressed by these reports. Mayor Love asked how property values in
nearby cities like Excelsior and Tonka Bay could rise compared with the property values in the City of
Shorewood.
Senior Assessor Davy suggested that the differing property values could be due to what information the
individual assessor analyzes for actual sales. He stated that it was not unusual for rates to be 4% or 5%
higher in a certain community as opposed to the rate of neighboring communities. He also stated that there
was more adjustment regarding differential in communities last year. For example, Tonka Bay had a 24%
adjustment rate last year while this year the adjustment rate was not so drastic.
Council Member Garfunkel questioned if the property was valuated by community or by region.
Senior Assessor Davy clarified that it was determined by the community. He also stated that the existing
assessment was important in determining the adjustment rates for each year.
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CITY COUNCIL WORK SESSION MEETING MINUTES
APRIL 14, 2003
Page 2 of 2
Council Member Garfunkel asked what happens to the adjustment rate when few home sales occur.
Senior Assessor Davy stated that the Assessor's Office tried to look at and compare the adjustment rates of
the surrounding communities when one particular community itself did not have a lot of home sales.
Council Member Lizee asked whether the sales report booklet included the total number of home sales in
Shorewood for this year.
Senior Assessor Davy stated that there were 90 home sales included out of 259 total, which is 4% of the
City. These figures excluded improvements that were made to the parcels as this required an explanation
of the improvements. The average cross-sample amount for the sale of a home in Shorewood was
$200,000 to $300,000.
Council Member Zerby asked how many inquires have been received this year.
Senior Assessor Davy reported that the office had received 109 phone calls since value notices were mailed
around March 11,2003. The number is a typical amount when compared with the 100 calls from last year.
Not all of the phone calls were complaints as there were some general questions concerning the market and
limited market value. Of the 109 properties, the County Assessor's Office reviewed 51 with an interior
inspection. Of the 51 properties that were reviewed, 18 received a reduction in value while 33 had no
change. Last year, 13 people appeared before the County Assessor's Board and this year they were not
anticipating any more as his best estimate would be 12 to 15 people. Typically, they receive 2 or 3
walk-ins that have never called before or talked to an assessor prior to the County Assessor's Board
Meeting on next Monday.
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Council Member Zerby asked how a house that was primarily located in a neighboring town but still had
some land in Shorewood would be assessed.
Senior Assessor Davy stated that such a home would be assessed based on where the primary parcel of
land is located and he suggested that the best assessment of such a property could be achieved by the owner
contacting the assessor's office for both Shorewood and the neighboring town and coordinating with them.
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3. ADJOURN
Zerby moved, Garfunkel seconded, adjourning the Pre-Board of Review Work Session of April 14,
2003, at 6:50 P.M. Motion passed 5/0.
RESPECTFULLYSUBNUTTED,
SUSAN FISCHER
Recording Secretary
ATTEST:
Woody Love, Mayor
Craig W. Dawson, City Administrator/Clerk
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 14, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
DRAft
1.
CONVENE CITY COUNCIL MEETING
A.
Roll Call
Present:
Mayor Love, Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane; Engineer Brown; Finance Director Burton; and Planning
Director Nielsen
Absent:
None
B. Review Agenda
Mayor Love reviewed the Agenda. Councilmember Lizee requested that Item 8A, Smithtown Road
Off-Street Trail, be moved to Item 4A.
Lizee moved, Zerby seconded, Approving the Agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. Joint City CouncillLCEC Meeting Minutes, March 24, 2003
Zerby moved, Garfunkel seconded, Approving the Joint City CouncillLCEC Meeting Minutes,
March 24, 2003, as presented. Motion passed 5/0.
B. City Council Regular Meeting Minutes, March 24, 2003
Turgeon moved, Lime seconded, Approving the City Council Regular Meeting Minutes, March 24,
2003, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Mayor Love read through the Consent Agenda and invited any members of the audience to speak against
any item they questioned as he read them. There were no objections raised by the audience present.
Garfunkel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 03-024. "A Resolution Accepting Quotes and
Awarding Contract For Spring Cleanup Services."
C. Adopting RESOLUTION NO. 03-025. "A Resolution Accepting the Proposal For
Electrical Services For Sanitary Sewer Lift Stations."
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 2 of 13
D. Adopting RESOLUTION NO. 03-026. "A Resolution Proclaiming April 25, 2003 As
Arbor Day."
E. Adopting RESOLUTION NO. 03-027. "A Resolution Approving a Temporary
Gambling License."
F. Adopting RESOLUTION NO. 03-028. "A Resolution Approving Specifications and
Estimate and Authorizing Advertisements For Bids For Bituminous Seal Project
2003."
G. Adopting RESOLUTION NO. 03-029. "A Resolution Accepting the Proposal for
Professional Engineering Services and Ordering Preparation of Plans,
Specifications, and Estimates for Traffic Signal LED Conversion."
H. Adopting RESOLUTION NO. 03-030. "A Resolution Approving Licenses for Tree
Trimmers."
4.
MATTERS FROM THE FLOOR
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John and Judy Cross, 600 West Lake Street, attended this meeting with their attorney, Walter Baker,
in order to address their problem of housing powerboats at their marina against City ordinances. They
have continued to keep powerboats at their marina due to the difficulty in fmding sailboats to fit the slips
and the high demand for powerboats from the people of Shorewood. The Crosses received their letter
from the City of Shorewood regarding their violation of the City ordinance and their Conditional Use
Permit against powerboats and they would like to address two points from that letter. First, they have
restricted the powerboats to Pier 4. Second, the letter stated that they kept 18 powerboats but the correct
number is 20. The Crosses have limited the area where powerboats can be used in order to keep them
separate from the sailboats. Their attorney is negotiating through the legal process with Shorewood's
City Attorney and the Crosses have sent a letter to the Council over the weekend. They stated that there
are over 30 marinas on the lake and none of the others are restricted to sailboats. Mr. Cross stated that
LMCD has studied the lake for over 20 years and they have distinguished no differential between power
and sailboats. He also stated that the other Shorewood marina on the lake at Howard's Point has no .
restrictions regarding powerboats. Mrs. Cross stated that they want to resolve this situation so that it is
mutually beneficial for both the City and their marina. She requested some suggestions from the Council
as to a possible resolution for this issue as their past letters and negotiations have not been successful.
Attorney Keane stated that there is a court hearing scheduled for Wednesday aftemoon(ApriI16) and it
would proceed as scheduled. He stated that he was available to talk at anytime with the Crosses'
attorney.
Councilmember Turgeon noted that the Crosses have the right to request an amendment to the ordinance
through the Planning Commission.
Mrs. Cross stated that they had approached the City Planner about amending the ordinance and that the
City Planner turned down their suggestion.
Mayor Love stated that this matter was not on the agenda tonight and that it would need to be scheduled
for a meeting in the future to specifically address this issue.
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 3 of 13
A. Smithtown Road Off-Street Trail (this item moved from #8A)
Mayor Love requested a report from Staff fIrst concerning the status of a potential Smithtown Trail and
then the Council would hear the input from the residents.
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Administrator Dawson stated that at the Council meeting three weeks ago, the Council decided that the
pedestrian space not be included in the bid documents for the rehabilitation project this summer pending
further discussion and other alternatives that were still being considered. Staff included a memorandum
in the packet that addresses the trail process and a statement of commitment to trails from the City
Council and the Parks Commission, as they recognized the signifIcant interest of the community in the
trail process. Staff realized that there were issues in the trail process involving questions of who could
propose trails, the purpose of the trails, what constitutes a consensus, and the area impacted by the trail.
Staff attempted to make their efforts be all inclusive of Shorewood residents. Administrator Dawson
stated that the purposes of the trail are multiple and include recreation, transportation, and safety, among
many others. The Park Commission believed there was consensus among Shorewood residents
concerning the Smithtown trail, although it was apparent that the consensus was not unanimity. The trail
process called for emphasis in engaging the 14 property owners directly adjacent to the trail while also
trying to include the larger public. Over a period of three to four years, there were a series of events
designed to gather feedback regarding the community's opinion of proposed trails. Staff realizes that not
all of the current property owners might have been involved due to changes in property owners. In
February of 2003, members of Staff met with the 14 property owners on the north side of Smithtown
Road, individually and collectively, in order to discuss the use of their properties. Staff suggested that
standards needed to be developed in order to guide the discussion and the decision making process
regarding trails generally. However, further discussions of this issue by the City Council are needed in
addition to further analysis of the current issues in the Smithtown Trail process.
Engineer Brown said that Staff needed to analyze the success of the Covington/Vine Hill trail in order to
fInd out what worked with it, and to apply those same principles to Smithtown Trail. Also, Engineer
Brown stated that the concept of consensus needed to be defIned and defInite numbers developed for the
notion of consensus. Engineer Brown emphasized the issue of safety that needs to be addressed in
connection with Smithtown Trail, as this trail was not solely a means of recreation.
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Administrator Dawson stated how the trail process should lead to an orderly decision about whether to
build a trail or not.
Councilmember Garfunkel requested that Engineer Brown discuss examples of where the process had
worked, such as the Covington/Vine Hill and Lake Linden area.
Engineer Brown discussed how, in Covington/Vine Hill and Lake Linden, the same trail process was
used with a successful outcome. However, there were different circumstances with the Covington/Vine
Hill situation since 90% of the residents went to the City to undertake the process. The residents were
actively involved as a collective group. However, there are other times when an issue is brought up to be
addressed by Council from one of the Commissions or Boards that can also be successful.
Councilmember Zerby stated this depends on the defmition of process, as initially the trails were to be
used as connectors along circulation paths to and from particular points in Shorewood. He also stated
that the process has yet to be defmed by the Council, and for this reason, residents get upset due to this
lack of process. For this reason, Councilmember Zerby considered the trail process currently to be
flawed.
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 4 of 13
Councilmember Turgeon noted how the Park Commission had framed its discussion on Smithtown by
separating out its various elements. She stated that the road reconstruction was the responsibility of the
City Council while subdivision and new developments were in the purview of the Park Commission.
Mayor Love stated that the trail progress was determined by the 14 property owners who were not
anxious to sell the right-of-way. He discussed how a decision needed to be made concerning how a
consensus should be defined, whose voices should be considered, and what is weighed regarding the
future of Smithtown Trail.
Councilmember Garfunkel stated that the bottom line was that nothing was moving forward on
Smithtown Trail.
Engineer Brown indicated that the intent of the memorandum was to point out that several meetings had
taken place and there was no intention to show that a consensus had been reached. The meetings were
merely part of the public process.
Councilmember Turgeon stated that the Council received criticism for a lack of pedestrian space along
Smithtown Road. She discussed how the Council was allowing 14 people to dictate to them because they
possessed the right-of-way while the City did not. She asked whether there was a cost differential in
legal proceedings between commercial and residential properties.
.
Attorney Keane discussed how the cost of eminent domain depended on a variety of factors including
court costs if hearings became necessary.
Councilmember Garfunkel questioned whether the Council should consider just the 14 property owners
or a larger group. He suggested that a consensus should be reached when a substantial portion of
residents agree and he did not consider there to currently be a majority opinion in favor of the Smithtown
Trail. Councilmember Garfunkel also questioned why the City Council was only looking at the west
portion of Smithtown Road in considering the decision, and asked why only that portion is being used to
determine a consensus.
Councilmember Turgeon stated that the people want and deserve closure on the issue of Smithtown Trail
and whatever decision the Council reaches does not necessarily have to be permanent. She stated that it .
was the responsibility of the Council not to discuss Smithtown Trail until a defmite process was in place
. to deal with the issue of majority, consensus, and eminent domain.
Councilmember Zerby suggested that the Council should now consider other alternatives as it appears it
will be too difficult to acquire the rights to the land from the 14 property owners.
Councilmember Garfunkel suggested that the Council should focus on the community rather than just the
14 property owners and the Council should consider new information that they now possess.
Mayor Love recognized the need to discuss the process involved with Smithtown Trail and he also stated
that acquiring the right by eminent domain should not be determined by the difficulties of the current
economic situation. He stated that there was no intention from the City Council to proceed with
Smithtown Trail at this time.
Lauralee Chellen, 26710 Smithtown Road, presented three main points to Council outlining the
coIIimunity opposition to Smithtown Tail. The first point was to encourage the Council to eliminate
plans for Smithtown Trail during the current council administration. She stated that the public
understood the plan for Smithtown Trail and rejected it. Ms. Chellen also stated that there were 48 total
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 5 of 13
landowners who owned land to the center line of the roadway and they also would be impacted by the
roadway project, not just the 14 whom the Council had mentioned. She also requested that the Council
write a contract that during the rest of its term it would not proceed with Smithtown Trail. Her second
point involved a signed petition that she presented to the Recording Secretary. In this petition, Ms.
Chellen obtained signatures from the most affected residents of the Smithtown Road, namely those west
of the LRT. She stated that she had uncovered widespread opposition to the Smithtown Trail through
emails, surveys and editorials. Ms. Chellen stated that 89% of the residents to the northside signed while
68% from both sides signed the petition. She mentioned similar trails proposed along Howard's Point,
Grant Lorenz and others in which the majority had opposed, fought and succeeded in preventing the
trails from progressing. Her third point highlighted how a cost-benefit analysis of the Smithtown trail
was not beneficial to the community as the costs outweighed the benefits. Ms. Chellen stated that the
sole benefit to the community was public safety while the costs included funding for other important
community projects like sewer upgrades, snowplows, busing for schoolchildren, County Road 19 and the
environment. She suggested that there were other ways to spend money since the location of the trail
was opposed by the majority of the residents, and there were the costs to the environment. Ms. Chellen
also stated that the residents needed closure to this issue; some were delaying remodels and major home
improvements have been put on hold until this matter was resolved. She reiterated that there was no
support from the community for the trail including west and east of the LRT, south and north of
Smithtown Road in addition to residents from Eureka Road and Strawberry Lane. She also stated that
the majority of the residents preferred the charm of the older, established streets in Shorewood without
trails and sidewalks that encroach on their private living spaces.
Paul Gagner, 25650 Smithtown Road, stated that he had not had any problems with his neighbors
regarding his opposition to the trail. He questioned how the Council could only consider the 14 residents
owning to the center of the road instead of the 50 people all along the proposed trail location.
Nancy Williams, 26270 Smithtown Road, stated that she had not been notified by the City regarding
the Smithtown Trail and she considers it her right to be contacted by the City along with the others
among Smithtown Road since she is one of the 14 property owners.
.
Mayor Love called for any other speakers from the audience to present their views and no one else
spoke. He stated that there were no plans by the Council that involved Smithtown Road in 2003 and the
Council needs to review and redefine the trail planning process and the issue of consensus. Mayor Love
told Staff to schedule this issue for a work session in several months and there was no rush to decide
anything at this time. He stated his appreciation and seriousness of the residents that is mirrored by the
Council.
Councilmember Zerby suggested that a work session should be scheduled for this year, preferably in the
fall.
Mayor Love stated that all the names on the petition would be specifically notified regarding any future
meetings regarding Smithtown Trail. He requested that Staff so notify the residents.
Councilmember Turgeon stated that she preferred the process be community-driven rather than
motivated by the Council so that neighbors would not be pitted against each other.
Mayor Love stated that this was another idea to discuss in order to arrive at a majority consensus.
Councilmember Garfunkel requested a copy of the petition.
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 6 of 13
Mayor Love stated that once the petition was officially entered in the record a copy of it would appear in
the next packet sent to the Council.
5. PARKS
A. Report on Park Commission Meeting Held April 8, 2003
Commission Chair Pat Arnst presented a report on the Park Commission Meeting that included two
parts, notably an overview of the Park Improvement Fund, and updated information on the concession
stand plan. Commissioner Arnst suggested a work session in 2003 to allocate funds for some elements in
the master plan. Regarding the concession stand, it is considered to be the Park Commission's top
priority for 2003. Commissioner Meyer heads a subcommittee to research some alternatives for
operation of the Eddy Street concession stand. The plan for the concession stand is two-fold as it will
provide a service and amenity to park users and break even financially. Commissioner Arnst stated that
Engineer Brown had provided a memorandum to the Council that detailed the concept of the concession
stand which depends on the person who is to be the Operations Manager and volunteers from sports
organizations. Commissioner Arnst stated that there were two sports organizations currently using the .
park facilities on Monday through Thursday nights which is what the Park Commission considers to be
prime time for the concession stand, namely MGSA and ruSA. MGSA is a girl's softball organization
with approximately 500 girls involved and TUSA is soccer organization with an involvement of
approximately 800 members. The Park Commission intends to recruit volunteers from these two
organizations to operate the concession stand. Members from MGSA agreed to help and provide
volunteers for Tuesday and Wednesday nights for a total of 12 person hours per week. However, she
stated that TUSA declined the Park Commission's request for volunteers as TUSA believed that they
could not get the volunteers and there was no benefit to them volunteering.
Commissioner Arnst provided clarification of trail history regarding the process involving community
consensus. The trail along Lake Linden Road was driven by the petition of residents. The Park
Commission process of trail building has slowed down due to lack of funds. She discussed how the trail
at Howard's Point Road evolved from the requests of the residents and the goal was interconnectivity at
similar trails along Howard's Point, Edgewood and Grand Lauren.
Councilmember Garfunkel asked about the trail process for the senior community at Shorewood Ponds. .
Engineer Brown stated that the seniors of Shorewood Ponds put pressure on the Park Commission to see
the trail finished.
Commissioner Arnst discussed how the cost of a trail is significant on its own and the Parks Commission
started researching Smithtown Trail five years ago and the preliminary discussions with engineers then
revealed that the average cost of the Smithtown Trail would be around $400,000. In May of 2000, the
Parks Commission recommended that trail process be stopped because there were insufficient funds to
pay for the trail and they wanted to tie the funds in with MSA monies.
B. Dog Ordinance Amendment
Engineer Brown stated that the Council had revised the dog ordinance regarding 701.01 and subsequent
sections and certain items required clarification and revision. He stated that the major changes to the
ordinance occurred in 701.01, Sbdivision 4,regarding restraint of animals. Subsection A should read
"while it is on any public trail, sidewalk, the Southwest LRT Regional Trail, or along any public right-of-
way (e.g., along roadways and streets) it is on a leash no more than six feet in length;" and subsection b
should state "while it is in any City park, it is on a leash." Engineer Brown stated that the revised
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REGULAR CITY COUNCIL MEETING MINUTES
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Page 7 of 13
ordinance does not allow voice commands. Subsection 5 stated how the dog owner "must have in their
possession a device for removal of dog feces when in or on City parks, trails, sidewalks, public right-of-
way, and the Southwest Regional LRT Trail." If the dog owner does not have a receptacle to handle the
dog waste, then that is considered an admission of guilt. Engineer Brown requested that this amended
ordinance be passed if the Council accepts the changes.
Turgeon moved, Zerby secondecl, Adopting ORDINANCE NO. 394. Amending Chapter 701 of the
Shorewood City Code Relating to Dogs. Motion passed 5/0.
C. Eddy Station Concessions
Engineer Brown discussed how the intent of the concessions was to expand on previous operations by
examining the operations of other concession stands and to enhance an individual's use of the park.
Engineer Brown discussed the use of volunteers instead of paid labor except for the position of
coordinator who would be held accountable for the concession stand and undertake duties such as
opening the stand, taking inventory, managing cash counts, and working with Staff. He stated that the
Park Commission had discussed the need for a refrigerator and freezer unit that would cost around $350
and also a popcorn machine that would cost around $480. Engineer Brown also mentioned how they
could borrow hot dog rollers from another park with the possible intention to buy them for $250. He
stated that the Park Commission was moving forward with their plan but they needed the amount in the
motion approved from $1,000 to $1,200 from the Park Improvement Fund in order to cover all the
expenses. Engineer Brown stated the steps necessary to be approved by the Council as the following:
motion approving concept, buying of sports organization to support volunteers, report by City Attorney
regarding the individual to be hired as the coordinator in order to comply with the Fair Labor Standards
Act, and consideration of the motion to purchase additional equipment. Attorney Keane supplied the
Staff with a Draft Labor Contract. Mr. Davis of the Public Works Staff was approached to head the
concession stand as he is knowledgeable about past operations. Engineer Brown stated that they did not
want to start the concession stand understaffed although they have potential volunteers from MGSA but
notTUSA.
Councilmember Garfunkel asked how the concession stand could remain staffed with volunteers if
TUSA, the biggest sports organization that uses the park facilities, refused to supply some volunteers.
He asked if Engineer Brown knew any of the reasons why TUSA declined to offer volunteers.
Engineer Brown stated that TUSA saw no profit motive in supplying volunteers. However, he remained
optimistic by the support of MGSA.
Councilmember Turgeon suggested that perhaps the Council could recruit more and other
Councilmembers could also speak with TUSA.
Councilmember Lizee stated that TUSA had not started its sports year yet, so no meetings had been held
at least that she was aware of. She stated her interest in pursuing this issue and getting other answers
from other parents of TUSA kids about this idea. Councilmember Lizee expressed her appreciation to
the Park Commission for its initiative and suggested that all the Council should progress with this idea.
Lizee motioned, Turgeon seconded, motion to approve concept of Eddy Station Concession Stand.
Motion passed 5/0.
Turgeon moved, Zerby seconded, motion to approve contract for concessionaire services. Motion
passed 5/0.
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 8 of 13
Turgeon moved, Lizee approved, motion of authorization to purchase additional equipment for the
Eddy Station Concession Stand in an amount not to exceed $1200.00. Motion passed 5/0.
Commissioner Arnst stated that there was a time constraint to this issue since the Park Commission
wanted to open the concession stand by May 1st. She suggested that any discussions with TUSA should
take place the next day since she believed there was a TUSA Board meeting scheduled then and the
Board was the deciding factor. She also thanked Mary Lou Meyer for all of her hard work on this
project.
6. PLANNING
Commissioner Packard reported on how the last two meetings involved the Mass Transit situation and
the option to opt-out of it. A packet was presented to the Council by LJR, Inc. and they recommended
that the City Council not opt out at this time.
Mayor Love stated that this issue would be discussed at the next work session. He asked Commissioner
Packard what the central matter of this issue was.
.
Commissioner Packard stated that there was a condensed time frame and the group did not understand
the needs ofthe community and what to do based on the community's needs.
Planning Director Nielsen asked if there was any need for improvements to mass transit. Regarding the
study, he found no need for additional improvements.
Councilmember Zerby questioned if the statistics of ridership created a demand for services.
Planning Director Nielsen stated that there appears to be no demand.
7. GENERAL/NEW BUSINESS
A. Accept LCEC Final Report
Planning Director Nielsen provided the Executive Summary, with the additions of the Table of Contents .
and Summary, to the City Council and mentioned the report had been a couple of years in the making.
There were minor changes to the environmental consultants section of this report such as references to
Hennepin County Parks changed to Three Rivers Park Systems.
Councilmember Turgeon asked about the specific wording of the report if accepted and approved
necessarily means adopting what is in this report.
Planning Director Nielsen stated that they specifically chose not to use the word 'adoption' as accepting
merely meant considering the report at a future time in light of the budgets.
Administrator Dawson stated that the Council could accept report and resolution but that action does not
necessarily indicate approval.
Turgeon moved, Zerby seconded, approving the resolution to accept the LCEC Final Report and
the recommendations shall be taken into consideration. Motion passed 5/0.
REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 9 of 13
B. Budget Report
.
Administrator Dawson reported how proposed legislation would affect the City of Shorewood, as and
noted they remain proposals and may be amended or withdrawn. Due to the budget crisis facing the state
government, cities expect dramatic impacts which may result in reducing services and layoffs.
Regarding the City of Shorewood, there will be small revenue reductions. The Governor's tax bills
could cause a reduction in the local government aid (LOA) and market value homestead credit. He
stated that the City of Shorewood would lose $8,700 in LOA and $80,000 in MVHC for a total loss of
$89,030 in 2003 and in 2004. This total is 2% of the total revenue in the City's general fund. Other
pending legislation would extend the levy limit for another 2 years and apply to all cities, and not just
those with 2,500 residents. Also, Senator Pogemiller is proposing a property tax freeze for all local
government. Speaker Sviggum had stated that the levy limits limit local accountability. Administrator
Dawson stated that the bill would place limits on the City's ability to after May 1st. The effect on
Shorewood would be that the City is prevented from issuing long and short term financing for two years.
Some potential strategies that can be used include relying on the City's own resources instead ofrevenue
from the state. Administrator Dawson suggested that the budgets could be drawn up to limit the scope of
City service. He also suggested some structural changes could be made, but noted the fund balance at
65 % of operating budget could be tapped for the short term. Also capital fund transfers from City
savings accounts could cause the amounts to be adjusted. Potential programs that could have reduced or
eliminated services need to be reviewed and also a discussion about what to do with the $90,000 shortfall
effect on Shorewood.
Finance Director Burton stated that Administrator Dawson had summed up the pertinent points of the
budget and she suggested that multiple work sessions be held regarding this process as it is not really as
drastic and painful as had been expected.
Councilmember Turgeon stated that the amount did not seem like a lot but the City of Shorewood was
facing an unknown future regarding potential costs since the levy potentially could not be increased to
support rising costs. She suggested that the Council consider cost-cutting strategies now and plan ahead
now.
.
Councilmember Oarfunkel agreed with Councilmember Turgeon and suggested that the Council look for
opportunities to cut costs now.
Finance Director Burton stated that levy increases under levy limits was $88,000 for the past year, and
this amount would be likely for 2004 and 2005. She also stated that she had received suggestions from
Councilmember Turgeon and suggested additional work sessions focused on cost cutting suggestions
from the Council. Finance Director Burton also stated that the annual City audit would be presented in 6
weeks and that the revenues exceeded the expenditures by over $100,000.
Councilmember Zerby asked what the potential impact of the state's budget crisis could have on
neighboring cities and if those cities could potentially cause problems to other cities in the area.
Mayor Love stated his uncertainty in dealing with this issue regarding SLMPD. Last year, other City
budgets were not determined by the state budget, but that will not be the situation this year. Mayor Love
suggested that the issue of the budget freeze be brought back in front of the Council as a work session.
REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 10 of 13
C. Approval of the Agreement with Minnetonka Public Schools Community Education
and Services (MCES) for Lifeguard Services for Crescent Beach
Administrator Dawson stated that this item would usually appear on the Consent Agenda but it was
pending suggestions by the Council's discussion on finances (Item 7B). MCES was requesting a 5%
increase in its budget.
Lizee authorized executive, Garfunkel seconded, approving the Agreement with Minnetonka
Public Schools Community Education Services (MCES) for Lifeguard Services for Crescent Beach.
Councilmember Zerby believed that not a lot people use that particular beach.
Mayor Love stated that the Council should look at the dollar cost and that beach was the only public
access to Lake Minnetonka.
Planning Director Nielsen agreed with Mayor Love as people swim by the fire lanes that are not secured.
Mayor Love stated that the purpose of this service was to increase safety at the lake.
.
Councilmember Zerby spoke with reservations about this measure as he would like to wait until he has
statistics to back up this position.
Councilmember Lizee stated that it was done for the public and MCES was the best organization to
coordinate it.
Motion passed 5/0.
D. Approval of Architectural Design Services for Shorewood Liquor Store #2
Administrator Dawson noted Council's plan to move this liquor store in the shopping center. Staff had
interviewed architect / design firms at the beginning of April. He stated that the Liquor Committee met
last Monday and agreed the most responsive proposal came from Seaborne Architects. .
Councilmember Garfunkel stated that Staff looked through all the proposals and Seaborne Architects
also provided the lowest fee. He said there were larger design firms than Seaborne but that it was clear
to him that these other firms would not be as responsive to the needs of the City as Seaborne Architects.
Garfunkel moved, Zerby seconded, approving the architectural design services for Shorewood
Liquor Store #2. Motion passed 5/0.
8. ENGINEERINGIPUBLIC WORKS
A. Smithtown Road Off-Street Trail
Item 8A was moved to Item 4A on this agenda.
B. County Road 19 Intersection Project Update by Jim Grube, Hennepin County
Jim Grube, Hennepin County Transportation Director, provided the Council with a progress report on the
County Road 19 Intersection. Mr. Grube has met with parties in Tonka Bay. In his opinion, the majority
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 11 of 13
at Tonka Bay seemed interested in this project. However, there were still financial issues that remained
important to Tonka Bay. Also, Dave Kirkland, the representative from the shopping center, was present
at the Council meeting with Tonka Bay. Mr. Grube stated that Mr. Kirkland and his associates present at
the meeting helped the Tonka Bay Council to understand the value of the project and agree that it was a
good project. He also hopes to meet with the Mayor of Tonka Bay and a representative from the Council
in order to specifically address the financial issue. Mr. Grube also stated that the value of the property
acquired had to be determined, and the issue of the pond and drainage control and some compensation to
Shorewood still needed to be addressed. He stated that he believed Tonka Bay had been under the
misconception that the project would be accomplished with no cost to the City Tonka Bay; however,
Tonka Bay will need to pay for curb and gutter costs. Mr. Grube remained confident about the project as
it was needed for public safety and traffic control. Also, Mr. Bruce Polaczyk, head of the Design
Division, was present at this meeting to answer any questions that the Council may have.
.
Mayor Love stated that money was not the only primary issue and this City Council could not address
this issue with regards to Tonka Bay. He asked what this Council could do as he was concerned that this
project be completed as soon as possible.
Mr. Grube encouraged the City Council to have conversation with the Tonka Bay Council and the
shopping center in order to facilitate the progress on County Road 19.
Councilmember Turgeon questioned how much the costs would be to Tonka Bay for the curb, gutter, and
sidewalk.
Mr. Grube stated that the engineering estimate was $30,000. The construction costs would
approximately be $25,000 with an 18% markup for engineering.
Councilmember Turgeon asked if there would be any other costs involved for Tonka Bay.
.
Mr. Grube stated that there would be other nominal costs such involved such as driveway concrete
aprons, but those three things mentioned above were the primary costs for Tonka Bay. He also stated
there might be an assessment to private property owners as the storm sewer would create drainage from
the private properties to create a regional pond that they would derive a benefit from. Also, this needed
to be discussed with the shopping center owners; they would lose parking due to the roadway alignment
while on the other hand the shopping center owners would not need to put a pond on their site. Mr.
Grube expressed his concerns about Shorewood's proposal, namely undergrounding of overhead utilities
and the installation of a pedestrian level street lighting along the road. The current state of the project
does not include underground lighting or pedestrian scale lighting.
Planning Director Nielsen asked Mr. Grube to discuss the street lighting issue.
Mr. Grube stated that the pedestrian scale lighting would be 15 feet tall as opposed to 30 feet and more
closely spaced. The purpose needed to be defined for the lighting as to whether it was to light the road or
the road and the sidewalk However, the commercial owners remained interested regarding potential
future because they see the nice street lights for the project five years down the road.
Engineer Brown stated that he had not had the opportunity to examine the landscape portion of the plan
since they were focusing on other details.
Mayor Love requested another potential time for an update by Mr. Grube.
Mr. Grube stated that he could come back on a monthly basis for updates.
REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 12 of 13
Attorney Keane questioned that if the project was not going to be a 2003 project, then funding and
priority standing could be affected and jeopardized.
Mr. Grube stated that the intent was to keep it a high priority, bring it to closure and construction, and do
so in fairness to all for a fair and reasonable price for the acquisition of the liquor store property and part
of the shopping center. He stated that he would modify the capital improvement program and put some
more funding in for the project in 2004, noting costs were higher than original expectations.
Councilmember Zerby questioned whether the November temporary solution includes any improvements
to the sight lines at the public safety facility regarding lowering the grade of the road.
Mr. Grube had no answer to this question and said that he would further investigate this issue.
Mayor Love stated that he would look forward to the monthly reports, offered Council support to the
county in expediting this process, and thanked Mr. Grube for his efforts.
9.
REPORTS
.
A. Administrator & Staff
1. County Road 19 Intersection
This issue was addressed in Item 8B.
2. Public Safety Facilities
Administrator Dawson stated that Staff had received documents that day that needed to be looked at
before the meeting of the EFD and SLMPD Boards, City Council, and EDA on Wednesday. He stated
that he would inform the Council as soon as possible if there was a change in the scheduled time of the
meeting to 5:00 P.M.
3.
Smithtown Road
.
Engineer Brown stated that last Friday he picked up the final draft of the Smithtown Road portion of the
project that is being sent off to State Aid tomorrow morning for its review and commentary. He hopes to
return to the next City Council meeting for an authorized advertisement for bids. He cautioned that
Smithtown Road would require the bulk of the City's State Aid funds and he suggested that the Council
consider alternative funding sources for Shorewood's portion of the County Roa~ 19 project.
B. Mayor & City Council
Mayor Love stated that he had heard from Paul Skrede who asked to meet with him and the mayor of
Deephaven regarding boring well on the east side station that would cost around $125,000. This is
within the budget. He suggested discussions with Minnetonka in order to create interest among that city
although there would be no substantial cost savings for them. The benefit would be to Shorewood
residents in the nearby area as they would then have a reliable source of water. Mayor Love stated that
he would report back once the meeting had taken place. There were no reports from the Council.
.
.
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REGULAR CITY COUNCIL MEETING MINUTES
April 14, 2003
Page 13 of 13
10. ADJOURN
Lizee moved, Zerby seconded, adjourning the City Council Meeting of April 14, 2003, at 9:25 P.M.
RESPECTFULLY SUBMITTED,
SUSAN FISCHER
Recording Secretary
Craig W. Dawson, City Administrator
Woody Love, Chair
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, APRIL 14,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:00 p.m. or immediately following
Regular Council Meeting
MINUTES
1.
CONVENE WORK SESSION MEETING
DRAFT
Mayor Love called the Work Session meeting to order at 9:38 P.M.
A.
Roll Call
Present:
Mayor Love, Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Engineer Brown; Finance Director Burton; and Planning Director Nielsen
Absent:
None
B. Review Agenda
2. SOUTH LAKE MINNETONKA VISIONING UPDATE
Administrator Dawson stated that all of the City Councilmembers should have received a copy of the
final report regarding the South Lake Minnetonka Visioning Update, and Bruce Chamberlain of
Hoisington Koegler Group, Inc. is here this evening to answer any questions from the Council.
Bruce Chamberlain provided an overview of the process involved in the Visioning process. First, there
was a scoping stage that included answering questions of structure, cooperation, and inclusion of other
communities in the South Lake Minnetonka Visioning process. The second stage was visioning which
included three parts of public meeting as the scoping stage did not include a public workshop approach.
At the Visioning work sessions, the entire public was invited. At the strategy work sessions, a smaller
group was invited to refine the details of the process and this group included the two councils and their
advisory commissions from Shorewood and Excelsior. Mr. Chamberlain also mentioned that a web
survey and photo analysis was presented at the first Community Vision Work Session. The general
public was invited to the various processes through newspaper press releases and the web site. Mr.
Chamberlain presented a draft plan to the councils at the end of the process and their comments were
incorporated and the brochure prepared and sent out to public in January.
Councilmember Turgeon expressed concerns regarding the internal communication of their process since
the Council never saw the brochure before it was sent out and the Council did not see the bound books
that Lawless Institute compiled. Also, the message on the website was never discussed by the Council
before it was put on the website and information about the Vision plan seemed to have been disseminated
to the public before the Council ever learned of it.
Councilmember Turgeon stated that she had received feedback from residents that indicated that they did
not favor the project.
Councilmember Zerby questioned whether the drive behind this project was community based or
politically motivated.
if J- ()
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WORK SESSION MEETING
APRIL 14, 2003
PAGE20F2
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Councilmember Garfunkel stated that it was not necessarily political, as the problem can be that the same
goals and views are not shared in different communities.
Mr. Chamberlain noted that it was important for the communities to continue to work together as the
identity of the South Lake Visioning project extended beyond municipal boundaries.
Councilmember Garfunkel stated that he did not disagree with Mr. Chamberlain but that the Council
could only control the process in Shorewood.
Councilmember Lizee indicated that she never assumed this Vision plan would set policy in motion, as it
was a means of receiving feedback and ideas from the community.
Councilmember Zerby stated that a problem was that this plan was a visionary report and survey rather
than a clear cut process.
Mayor Love stated that the Council should regard this Visioning Plan as a way to get data and input from .
the public and avoid the notion of a plan.
Mr. Chamberlain stated that it was too late to change the wording on the brochure from "plan", but rather
that the Council should consider this to be a process of furthering communication between the
Shorewood and Excelsior City Councils.
Councilmember Garfunkel noted that another problem with the plan was that it was not possible to
distinguish which comments specifically related to Shore wood.
Mr. Chamberlain stated that it was a collaborative effort that did not address individualized community
concerns since it focuses on collaborative efforts.
Councilmember Turgeon asked what the next step for the Council should be considering the Council
never even accepted the report or its findings.
Mayor Love stated that the Council cannot accept this report in a work session and the Council does not .
intend it to be endorsed or adopted. He suggested a work session before the next council to discuss
various comments in the report and to clarify misconceptions.
Councilmember Turgeon stated that the Council needed clear direction for its next steps.
Mayor Love suggested that the Council accept the report and use it as a basis for discussion. He thanked
Mr. Chamberlain for his efforts.
3. MASS TRANSIT - OPT -OUT STUDY REPORT
Lisa Radeunz from DR, Inc. highlighted the key points from the Opt Out Transit presentation. As of
June 30 of this year, the City must decide whether it wants to opt out of the Metro Transit system. She
stated that currently there were three main routes that ran through Shorewood and it was estimated that
fifteen to twenty seniors rode the routes per month. She stated that the services did not operate as long as
they were needed since they only ran from 9 to 4 on the weekdays and not at all on the weekends. The
transport systems were not in high demand in Shorewood for the following reasons: more than one
vehicle per household was usually available, very convenient public school transportation system exists,
Ii'
.
.
WORK SESSION MEETING
APRIL 14, 2003
PAGE 3 OF 3
working adults in home offices or traveling to work at non-peak times of work day or in sales-related
jobs where travel times are adjusted, little to no lower-income/rental property exists within city limits,
and demographic information defines community with higher household incomes, fewer minorities and
two-parent working families.
In 2001, Shorewood taxpayers paid $273,438 through property tax levied by Met Council for transit
services. With the addition of Fiscal Disparities and HACAlMVHC funds, total gross levy in 2001 was
$465,303. 90% of Local Available Funds would have been $418,773 in 2001. The 2003 estimate
available for operating levy for the City is $418,773. The Met Council estimate of the value of service
currently provided within City limits is 12,500/month or 20% of total route coverage. $150,000 is the
annual cost and $418,733 is the estimated annual MVET funds available and with $150,000 current
system value there is $268,733 net available transit funds estimated of which up to $62,816 available for
administrative purposes, 15% of total available. The capital funds can be used for vehicles, bus shelters,
park-and-ride lots, transit hubs, and other: depreciable assets that can be purchased for public transit
systems. In 2001, Shorewood's gross levy for the Regional Transit Debt Levy was $110,272.
Shorewood would not be eligible for any debt levy funds but would be eligible to compete in future
federal funding solicitations under CMAQITEA-21 process or secure RTC funds or sell its own
municipal (GO) bonds.
New service possibilities in Shorewood include extension of Senior Community Services (SCS) service
hours Monday through Friday, new weekend Dial-A-Ride service hours, extension of SCS service area
for Shorewood residents or special routes, and dial-a-ride only through city limits (open to all ages)
connecting to Ridgedale, 394 and local populated destination points 8-12 hours per day, Monday through
Friday and possibly shortened weekend hours. There are various alternatives that the City can explore.
The first alternative involves not exercising the opt-out authority which requires sending letter to Met
Council and Legislature by 6/30/03 and the impact would be no change in service unless forced by
budget cuts. There is no guarantee that the service will remain the same. The other alternative is to
exercise the City's Authority to "Opt Out" of the Regional Transit System which requires the Council to
formally submit letter of intent and all data required to Legislature and Met Council by 6/30/03. The
impact of this alternative would be that the City would have to provide more comprehensive information
about enhanced services desired, contract for service, provide management and financial supervision, etc.
The second opt-out alternative is to opt out and adopt a system similar to Minnetonka's, in which it has
negotiated a specific level of service with the Met Council, prior to 6/30/03. However, there are
problems with this alternative as Shorewood has a significantly less of an impact on Metro Transit's
system than Minnetonka which would lower and possibly negate the City of Shorewood's bargaining
power with the Metro Transit system. The third alternative to opt-out is to negotiate with Met Council
before June 30th in order to gain enhancements to current system. The impact of this plan would be that
no backup plan would be in place if Met Council does not participate except to "Opt Out" formally. This
would not guarantee future service levels or changes due to budgetary concerns.
Ms. Radeunz's professional opinion is that the City does not need more service right now; however,
further down the road when there are more seniors in Shore wood, the City could consider expanding its
services. For this reason, she suggested that the City not opt-out. She also recommended that the City
Council draft a letter and invite Met Council Commissioner Mary Hill Smith and a representative from
Metro Transit to discuss the issue with the City Council.
Mayor Love asked the Council to work with the consultant and come back with some recommendations
for the future. He thanked Ms. Radeunz for her report.
..
WORK SESSION MEETING
APRIL 14, 2003
PAGE40F4
4. MUNICIPAL WATER CHARGES
Administrator Dawson indicated that Planning Director Nielsen would discuss filling in key segments of
the water system in providing incentives for developers and future connectors to the water system with
connection fees. He requested feedback from the Council in order to develop it further.
Planning Director Nielsen said the feasibility study had been prepared for extending water down
Minnetonka Drive, across Yellowstone Trail through Linden Hills to the Shorewood Village property at
the request of Shorewood Village Center and the developer of the Linden Hills project. They specifically
asked what the costs involved would be. The Engineering Consultants prepared cost estimates. He
discussed three scenarios that would apply to the existing projects in place, namely Shorewood Village
Center, a commercial development; Linden Hills, a single-family residential development; and
Capestone, a multiple-family project. The first policy was to leave the current water charges alone as
they are not currently unreasonable. The second policy was that the developer pays the cost of water
based upon the City's water plan, which includes installation of services. Finally, if the pipe sizing is .
greater than required by the City's water plan, then the City will pay for oversizing. However, if the
extra pipe sizing is due to their own needs then the developer would pay for the oversizing. At projects
where the water is available to the site, then the developer would pay the water connection fee minus its
cost of putting laterals/services within the project, ex. Linden Hills. Also, projects that require extension
of water main to serve the site would require that the developer pays the cost of the project or the water
connection fees, whichever is greater. Finally, property owners along the way of an extension should
always be invited in on the original project and can choose to have their connection fee assessed. Later
connections must be paid in full at the time of connection with the City getting the connection fees.
Planning Director Nielsen was looking for direction from the Council regarding offering this report to
the developers so that they could make their decisions based on the feasibility report. Time was
important since the developers were planning on opening their projects soon.
Councilmember Turgeon asked whether the only cost to the City was the Minnetonka Drive service
costs.
Planning Director stated that this plan would cost the City minimally.
.
Councilmember Garfunkel stated that Shorewood Village and Linden Hills would agree with this report.
Planning Director Nielsen agreed with these costs.
Mayor Love stated that this was a good partnership between public and private interests.
Councilmember Zerby raised the issue of the dead-end main.
Engineer Brown stated that it was an issue since if there was a dead-end main with a limited number of
users, there would be water complaints. The City will not be able to comply with the revisions to the
Fire Code since it requires supplying 3,250 gallons of water per minuteJor 2 hours. This flow is just not
even approachable for the City. The water plan for the City needs to be reviewed and revised due to the
demands of the new Fire Code pertaining to new commercial developments. The issue of dead end
mains will be problematic for the City since iron complaints can arise if the water is allowed to sit and
not be used and an attempt to subvert this problem is through the encouragement of more users.
.'
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.
WORK SESSION MEETING
APRIL 14, 2003
PAGES OF 5
Councilmember Zerby questioned whether the City could provide the Shopping Center with the high
volume of water that they would need.
Planning Director Nielsen stated that the volume that is being requested is only in the situation of a fIre.
Engineer Brown stated that the City would be able to supply the amount of water needed, though it
would be a bit diffIcult.
Mayor Love stated that Staff would proceed with the feasibility study and bring back the report at the
next Council meeting.
5. ADJOURN
Garfunkel moved, Lizee seconded, adjourning the Work Session meeting of April 14, 2003, at
11: 15 P .M.Motion passed 5/0.
RESPECTFULLY SUBMITTED,
SUSAN FISCHER
Recording Secretary
Woody Love, Chair
Attest:
Craig W. Dawson, City Administrator
':'"
CITY OF SHOREWOOD
JOINT CITY COUNCIL! PARK
& PLANNING COMMISSIONS
TUESDAY, APRIL 15,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:45 PM
MINUTES
DRAFT
1.
CONVENE JOINT COUNCIL AND COMMISSIONS MEETING
Mayor Love called the joint work session to order at 5 :51 P.M.
A. Roll Call
Present:
Mayor Love, City Council Members Garfunkel, Lizee, Turgeon, and
Zerby; Planning Commission Chair Bailey, Commissioners Woodruff,
Pisula, Gagne, Borkon, Packard, and White (arrived at 6:02 P.M.); Park
Commission Chair Arnst, Commissioners Meyer, Davis, Young, and
Callies; City Administrator Dawson; City Engineer Brown; and Planning
Director Nielsen
.
Absent:
Park Commissioner Palesch
B.
Review Agenda
Chair Arnst moved, Council member Turgeon seconded, to accept the Agenda as
submitted. Motion passed 15/0.
2. PARK COMMISSION REPORT ON 2003 GOALS
.
Chair Arnst reviewed the 2003 Park Commission Goals stating that, in the absence of a
working budget at the time goals were set, many of the items were housekeeping
measures.
White arrived at 6:02 P.M.
The first priority, the Concession Stand operations at Eddy Station, continues to be of
utmost concern to the Park Commission and is nearing some resolution that will allow it
to operate Monday through Thursday evenings.
Thanks to the recent Park Dedication fees contributed from the Cub Foods and Lake
Linden developments, Chair Arnst noted that funding is available to complete some small
scale amenity items from the Park Master Plan/CIP.
Interaction with other Park Commission/Commissioner Development continues to be a
priority. Chair Arnst reported that the City, in conjunction with the Minnesota Recreation
:#;{E
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JOINT CITY COUNCllJPARK COMMISSIONIPLANNING COMMISSION MEETING
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April 15,2003
Page 2 of7
and Parks Association, plans to develop and host an annual semmar for Park
Commissioners in the southwest metro area.
With regard to dog owner education, Chair Arnst indicated that the Commission would
strive to develop an educational plan to educate dog owners of the ordinance change.
Item 5, buckthorn removal education, would continue to be an ongoing message relayed
through newsletter articles and recognition of those who have successfully eradicated this
pest.
Chair Arnst indicated that the Park Commission plans to explore a small scale fun event
to be hosted by the City, for example, a summer music series or winter wonderland event.
Rounding out the 2003 goals would be a review of the Trail Planning Process. Chair .
Arnst suggested a work session be held to evaluate the process, its pros and cons, and
identify how the process failed on Smithtown Road.
Turgeon questioned whose priority the redevelopment of the trail planning process should
be.
Young suggested tapping into the identifiable leaders of those opposed to the trail to
determine what went wrong with the process and what the City could have done
differently to elicit responses from opposition groups prior to the execution phase.
Young indicated that he was baffled by the number and vigor of response opponents
presented at the last moment and wondered where they had been throughout the process.
Garfunkel assured Commissioner Young that this response was not unusual given other
situations. While he had no suggestions how to correct this, Garfunkel pointed out that, .
often, folks come out at the eleventh hour in opposition to a project.
Lizee maintained that the safe passage via sidewalks/trailslbikes should be viewed as a
transportation issue and safety concern and not just as a mere amenity.
Zerby stated that the trail planning process was developed as part of the community's
vision as a means of connecting our amenities. While the process was followed, Zerby
suggested that residents had too many unanswered questions until the final meeting
where details were provided; therefore, the opponents seemed to come out of the
woodwork. As the City reconstructs roadways, consideration of other improvements
needs to be done. Zerby maintained that, without funding, however, the City has taken
the trail planning process about as far as it can.
Chair Arnst believed that the opponents and ROW issues continue to be the biggest
obstacles.
110.
JOINT CITY COUNCIL/P ARK COMMISSION/PLANNING COMMISSION MEETING
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April 15, 2003
Page 3 of7
Garfunkel questioned whether these same obstacles would exist anywhere throughout the
City.
Brown stated that landmark court decisions have changed the precedent with regard to
ROW. He pointed out that, where there has not been formal dedication or platting of
ROW, the City is only allowed the paved or traveled surface of the roadway and
maintenance boulevards. In recent developments, Brown indicated that the Planning
Commission has been diligent to ensure that some sort of right-of-way exists via platting
or dedication.
.
Mayor Love pointed out that he had seen some success at the open houses during the trail
process, and felt a deeper concern would be to determine how to balance the needs of the
community with the objections of the few. He encouraged further refinement be made by
evaluating what group to look at during the process and defining the term consensus. He
indicated that the ROW issue is of great concern to the future of undergrounding utilities
as well.
Bailey questioned whether the City would have moved forward with the trail, based
solely on the objections shown, if the ROW issue had not come forward.
Mayor Love stated that, in his opinion, he would have based his decision on the process
that had been taken to lead to the recommendation in front of him. He would have placed
his confidence in those individuals who had evaluated the process and made a
recommendation.
.
While Garfunkel concurred, he added that the addition of new information, such as the
folks who objected to the project, would have caused him to further consider the
recommendation.
Gagne asked if similar problems might accompany the Lake Linden Trail project. He
indicated that one of the reasons he supported the Cub Foods project in the first place was
the assumption that the City would hold them to their commitment to construct a trail. He
strongly voiced his concern if this weren't the case.
In her opinion, Callies stated that the process itself worked and she, for one, would not
wish to study the process again. She maintained that the Commission followed through
with its responsibilities and as in any recommendation, in the end, the City Council must
evaluate the other issues when making its final decision. While Callies believed there was
no point in spending a great deal of time discussing the process, she agreed that further
consideration be given to the term consensus.
Mayor Love concurred that the process itself had not failed. The City brought straight
information to the people and met face to face with the public. He felt that further
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JOINT CITY COUNCILIPARK COMMISSION/PLANNING COMMISSION MEETING
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April 15, 2003
Page 4 of7
consideration should be given to addressing who has a stronger voice 10 each trail
planning process.
Turgeon referred to Administrator Dawson's memorandum, in which he attempts to
identify who makes up the whom when moving the process forward. She indicated that
two kinds of trails exist, trails that come with road reconstruction versus new
development. She asked whose job it should be to look at a trail in these different
scenarios and evaluate whether to pursue them. She suggested a work session be held to
define the circumstances under which the City Council, Planning Commission, or Park
Commission would take the lead, pursue the ROW issues, etc. She further suggested
flagging a property, when it goes up for sale, in order to give the City an opportunity to
negotiate additional ROW.
As a realtor, Mayor Love indicated that, oftentimes, buyers want to live near trails, .
whereas the sellers don't recognize this value.
Turgeon asked if the City would prefer holding a joint session to define the process
together versus each group approaching the topic independently.
Mayor Love indicated that, if he were on the Park Commission, he would encourage the
City Council to define this issue.
Chair Arnst moved, Meyer seconded, to recommend that the City Council define the
trail planning process.
Meyer explained that one of the most difficult tasks proved to be identifying the who,
when considering who is affected by the trail and considered in the process.
Mayor Love agreed that a general guideline of who is affected should be determined and
invited into the process.
.
Zerby suggested consideration be given, in advance, to what is on the future horizon with
regard to trails and areas of redevelopment. He noted that the Smithtown Road trail
project was set aside largely due to the funding problems of obtaining ROW etc. He
suggested identifying future areas for redevelopment that might need additional funding
ahead of time and not waiting until the time comes to consider the process again.
Garfunkel believed that consideration should be given to trails anytime a road
redevelopment project is proposed.
Mayor Love asked if there were any objections to this going to Council for further
evaluation; there were none.
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JOINT CITY COUNCIL/P ARK COMMISSION/PLANNING COMMISSION MEETING
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April 15, 2003
Page 5 of 7
Zerby acknowledged that the Sports Scheduling issue was missing from the 2003 Park
Commission Goal list. As the initial roll-out year, he asked if on-going monitoring
continued or if the Commission believed the Sports Scheduling initiative had been
achieved.
Chair Arnst indicated that, at this point, the Commission has received positive reports
from Community Rec Resources (CRR), and will continue to allow them to work. At the
end of the season CRR will present the Commission with a report or an evaluation of year
one. In her opinion, Chair Arnst indicated that things have gone even better than first
anticipated with CRR and the sports scheduling, and that this goal is close to being
achieved.
.
Brown added that, based on his observations and feedback from various coaches and
sports organizations, CRR has done an excellent job. This was a tough assignment which
has been handled well by CRR.
3. PLANNING COMMISSION REPORT ON 2003 GOALS
Chair Bailey indicated that the Horse and Pony Ordinance Study had been done and that the
Commission was considering special zoning requirements for the Historic Preservation
Study. With regard to the County Road 19 Corridor Study, Chair Bailey indicated that the
Commission would like to revisit what the proposed corridor would look like.
.
Chair Bailey reported that the Comprehensive Plan was reviewed by Met Council and
minor modifications were made. From time to time, in an effort to review chapter
summaries, the Commission will strive to schedule an annual review. Chair Bailey
complimented the Park Commission on its Park Master Plan and recommended its
incorporation into the Community Facilities Chapter of the Comp Plan.
With regard to the Transportation section of the Comp Plan, Chair Bailey indicated that the
opt-out transit option did not seem to offer the City any real alternative, and in fact, might
cost the City more in the long run.
Mayor Love suggested this section be bookmarked for future consideration as this would be
the City's only chance to get different service to the area.
Chair Bailey reported that, after consideration, the Commission could not identify any mass
transit need that was not currently being met. He was hesitant to pose an opt-out bluff, of
sorts, in the event this would backfire.
Packard asked if the City had leveled with Met Council on its position.
Mayor Love indicated that the City does not have a plan to replace the mass transit system,
to which $400,000 is spent annually in Shorewood's name. He pointed out that 5 years ago
...
JOINT CITY COUNCILIP ARK COMMISSION/PLANNING COMMISSION MEETING
MINUTES
April 15, 2003
Page 6 of7
Southwest Metro Transit was offered an alternative option, but SMTC declined. The Mayor
reiterated the need to bookmark this section indicating that, in 2003, the City made a
transportation decision based on its needs at that time.
Gagne felt the consultant's credibility was somewhat questionable since she was not
informed of all transit operations that exist in Minnetonka and Shorewood, for instance
Dial-a-Ride. Gagne questioned whether the City got what it paid for from the consultant.
Chair Bailey pointed out that the next item, the Senior Housing Ordinance Amendment,
would decrease the density for any future senior housing development. He noted that this
item was to be discussed on the Planning Commission's Agenda this evening. In addition,
in an effort to maintain lower income type housing, Chair Bailey reported that the
Minnetonka Housing Trust would offer an attractive concept for the City to support.
With regard to zoning, Chair Bailey noted that both the signage and recreational equipment
restrictions need to be tightened up before any problems occur.
.
Nielsen noted one omission from the Planning Commission 2003 Goals, the NUR Pond
study.
Borkon questioned the City's jurisdiction with regard to recreational lake equipment.
Mayor Love indicated that the LMCD would have jurisdiction over surface lake issues.
4. OTHER BUSINESS
Administrator Dawson presented the City of Shorewood 2003 Council and Staff High
and Medium Goals and Priorities list. He noted that many of the goals warrant a high .
priority.
First, based on new budget realities, Administrator Dawson indicated that it is a Council
priority to pursue changes in the SLMPD agreement regarding budget approval
requirements.
As he continued through the goals and priority list, Administrator Dawson noted that
progress was being made regarding the water system extension process and ordinance.
Nielsen updated representatives on the water system extension ordinance process. He
explained that the ordinance would adjust the fee structure to take advantage of
opportunities to extend water systems. For example, in the cases of Cub Foods,
Capestone, and the Lake Linden development projects, the developer would pay the cost
of the project or the connection fees, whichever were greater. Nielsen indicated that,
based on developer feedback thus far, the new ordinance looks as if it would provide a
win/win situation to both the City and developer.
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April 15, 2003
Page 7 of7
Several other items Administrator Dawson expanded on from the priority list include; the
relocation and upgrades to Liquor Store No.2 within the Shorewood Village Shopping
Center to provide a more unique presentation; the County Road 19/5mithtown
Road/Country Club Road intersection project, of which Jim Grube of Hennepin County
indicated that, while some construction would occur in 2003, the majority would likely
occur in 2004; and finally, the addition of additional staff.
Gagne questioned whether a trail would be constructed near the EFD West/SLMPD
station, as discussed in earlier meetings.
Mayor Love reported that he thought the trail would be incorporated into final
landscaping plans and that he, personally, would support a trail near the public safety
. facility.
Zerby noted that the City Council had included consideration of a trail as part of its
original motion for the project.
Chair Arnst requested that communication between Council, Commissions, and staff be
broadened to ensure that pertinent memorandums be forwarded to the affected
Commissions to keep everyone current and on the same page. In an effort to keep
everyone up to speed, she felt it would be valuable to copy the Park Commission or
Planning Commission on items the Council or staff discuss that impact those groups.
Mayor Love thanked everyone for their attendance and contributions to the evening's
discussions.
.
5.
ADJOURN
Turgeon moved, Borkon seconded, to adjourn the Joint City Council/Park and
Planning Commissions Meeting of April 15, 2003 at 6:58 P.M. Motion passed 16/0.
RESPECTFULLYSUBNUTTED,
Kristi B. Anderson
Recording Secretary
..
.
...
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
WEDNESDAY, APRIL 16,2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 p.m.
MINUTES
1.
CONVENE SPECIAL CITY COUNCIL MEETING
DR
FT
Mayor Love called the Meeting to order at 5:45 P.M.
A.
Roll Call
Present:
Mayor Love, Councilmembers Lizee, Turgeon, and Zerby; Administrator
Dawson; Finance Director Burton; and City Attorney Tim Keane
.
Absent:
Councilmember Garfunkel (due to illness)
B. Review Agenda
Mayor Love requested a Litigation Report from Attorney Keane be added to the Agenda.
Without objection, Mayor Love proceeded with the Agenda this evening, as amended.
2. LITIGATION REPORT
.
Attorney Keane provided Council with a brief update on the outcome of the Shorewood Yacht
Club (SYC) legal case, stating that the SYC entered a guilty plea. In addition to coming into
compliance with the ordinance, SYC will be under a one-year probation period, they will make
application for Zoning Text and CUP Amendments, and must pay all City Attorney fees
encumbered in this case. Mr. Keane thanked Mayor Love, Administrator Dawson and Planning
Director Nielsen for their availability in preparing for this case. Mayor Love also thanked the
Council for its concurrence on this issue.
3. APPROVE AMENDMENTS TO LEASE AND SUBLEASES FOR THE EFD
WESTI SLMPD STATION
Administrator Dawson introduced Financial Advisor Paul Donna of Northland Securities, and
Bond Counsel Steve Bubul, of Kennedy and Graven. He stated Mr. Donna will report on results
of the Bond sale and Mr. Bubul will review the actions required of the documents being
considered this evening. Administrator Dawson indicated the Bonds need to be closed within the
next two weeks.
Mr. Donna reviewed the financial documents, which included the final proposed interest rates.
He noted the term date of the 2003 Bonds of February 2023, the same term date as the 2002
Bonds. He stating the overall average coupon is at 4.68%. He indicated that last fall the overall
coupon on the same term issue was at 5.15%, noting the interest cost has been substantially
improved.
Councilmember Zerby asked how much of an overall savings this provided.
#~f
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CITY COUNCIL SPECIAL MEETING
APRIL 16, 2003
PAGE20F4
.
'"
Mr. Donna indicated overall, last fall, the total interest cost projection was $7,997,106. The
actual total interest cost now, combining the 2002 and 2003 Bonds, is $7,972,141, an interest
savings over the life of the project of $24,965.
Councilmember Zerby questioned the total savings to the City; indicating he thought there would
be some additional financial benefit to the City for being the conduit for this project. He recalled
that the City was to hold the money for a certain amount of time, anticipating some additional
interest earnings. He referred to the $84,000 anticipated interest earnings being reduced to
$40,000, and questioned the impact this reduction would have to the City.
Administrator Dawson stated that the anticipated earnings and savings are all part of the entire
project costs, and said the benefit to the City in using the Economic Development Authority
(EDA) as the agent to get the project done was in the ability to complete the project with a
special levy, which is outside levy limits. He indicated that all cities would benefit from the
$24,965 interest savings, just as all cities will share in any projected interest earnings. The City
does not benefit beyond this.
.
Mr. Donna completed his review of additional financial documents provided. The Council had
no further questions for Mr. Donna.
Mr. Steve Bubul of Kennedy and Graven reviewed and explained the documents being
considered for approval by the Council this evening.
Mr. Bubul stated the actions to be taken this evening included approval of supplemental
documents to issue the Bonds. He indicated two series of Bonds were sold last fall under one
Bond Indenture. The first document being considered for approval this evening is the
Supplemental Indenture Trust, which specifies the terms of the Bonds, and is in place to tell the
Trustees what to do and to protect the Bondholders.
Mr. Bubul indicated these Bonds contain an additional feature, known as a Call for
Unencumbered Funds. He stated that in addition to the regular optional call, the Call for
Unencumbered Funds includes a provision for any money remaining upon completion of the .
project, in either the police or fire project funds, could be used to call that portion of Bonds
which can be paid for with the remaining funds. This option can be exercised only on July 1,
2004. This applies only to the 2003 Bonds, not the 2002 Bonds, and the Bonds would be retired
as directed by the EDA. This is a benefit to all parties involved.
Mr. Bubul proceeded to summarize the additional amendments being considered for approval
this evening, including the Supplemental Assignment and Security Agreement, First Amendment
to Ground Lease (West Side), First Amendment to Lease Purchase Agreement (West Side Fire
Facilities), First Amendment to Lease Purchase Agreement (West Side Police Facilities),
Continuing Disclosure Certificates, Series 2003A, and Continuing Disclosure Certificate, Series
2oo3B.
Mr. Bubul also reviewed the document that states the City is subleasing to the Fire and Police
Districts, and noted that this document is not in need of any amendments, as the Districts have
consented to this amendment. He reviewed the Continuing Disclosure Certificates for the 2002
and 2003 Bonds. He noted the City is the first lessee, and along with the Police and Fire
rIP
j
...
.
.
CITY COUNCIL SPECIAL MEETING
APRIL 16, 2003
PAGE30F4
Districts, this document states that an annual financial report must be filed, as required by the
Federal Securities Law. Mr. Bubul indicated all of these documents are standard transactions.
Mr. Bubul stated there is one Resolution for consideration this evening, which approves all of the
documents reviewed.
Councilrnember Zerby asked if the other cities approved these amendments.
Mr. Bubul stated that the individual member cities did not need to approve these amendments, as
the member cities are covered by the Joint Powers Agreements. He stated that the Fire and
Police Districts did approve the amendments. He further explained the only reason the City is in
this transaction is because in the last set of Bond issues, there was an attempt to get Bond
insurance and the Bond insurer wanted the City in the lease transaction. The Bond insurer was
familiar with the City's name and not as familiar with, or understanding of, the Joint Powers
Districts; therefore, was more comfortable with the City of Shorewood's name being of value to,
and a part of, this transaction.
Mr. Zerby asked, upon completion of the building construction, who owns the building.
Mr. Bubul indicated the building is actually owned by the EDA.
Mr. Zerby asked whom the Police and Fire Districts would write the rent payment to.
Administrator Dawson indicated the payment would be written to the City of Shorewood, as the
lessee. The EDA is leasing the building to the City of Shorewood. In the end, the City may
purchase the building, although under their subleases give the Police and Fire Districts the
opportunity to purchase the building.
Councilmember Zerby asked if there were any issues with the way these documents are set-up
that would prohibit the possibility of future consolidations, such as if the Police and Fire
Districts were to become one unit.
Mr.. Bubul indicated that these issues could be addressed, should the need arise.
Council had no further questions for Mr. Bubul.
Zerby Moved, Turgeon seconded Adopting RESOLUTION NO. 03-033 Approving
Agreements to the Financing of Certain Fire and Police Facilities. Motion passed 4/0.
4. OTHER BUSINESS
Councilmember Lizee reported on an upcoming meeting that she and Engineer Brown have
scheduled with TUSA to discuss the possibility of their volunteer involvement with the Eddy
Station concessions this year. Upon question of Councilmember Zerby, she noted that the Adult
Softball was contacted and given the same opportunity; however, they did not respond.
Mayor Love reported that he met with Deephaven Councilmember Paul Skrede and the City of
Deephaven Administrator about the possibility of getting water to the East-Side Fire Station. He
indicated that the City of Deephaven talked about the possibility of putting water in, and that
CITY COUNCIL SPECIAL MEETING
APRIL 16t 2003
PAGE40F4
..
.
..
Deephaven Administrator Dana Young would be contacting Administrator Dawson to discuss
this issue further. Mayor Love indicated that Engineer Brown could report on this issue at the
next Council meeting.
5. ADJOURN
Lizee moved, Turgeon seconded, adjourning the Special Council Meeting of April 16, 2003,
at 6:18 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTEDt
Jean Panchyshyn
Recording Secretary
Woody Love, Mayor
.
ATTEST:
Craig W. Dawson, City Administrator/Clerk
.
'Ok
PAYABLESAPPROVALS
For 4/28/03 Council Meeting
.
Prepared by: atAM.V~ CE{.
Catherine EIke, Sr. Accountant
~~
Reviewed by:
Bonnie Burton, Finance Director
awson, City Administrator
.
Date: ;f-d3-03
Date: 1~/o-7
Date: r04.24.o;
JI: 3R
Check Approval List for 04/28/03 Sorted by Department
p
Check # Vendor Name Description Check Date Invoice # Amount
35013 ADVANCED IMAGING SO APR CONTRACT SVC 4/16/2003 11308 $160.50
35014 BURTON, BONNIE GFOA CONF AIRFARE 4/16/2003 $277.50
35015 EXCELSIOR-CITY OF 1 ST OTR 2003 OAK ST SI 4/16/2003 $93.29
35017 MINNESOTA STATE TRE 1 ST OTR BLDG PERMIT S 4/16/2003 $4,091.45
35018 MN SUN PUBLICATIONS CUP-23880 SMITHTOWN 4/16/2003 586807 $46.47
35019 ORONO, CITY OF APRIL ANIMAL CONTROL 4/16/2003 2544 $1,579.08
35020 PAWS, CLAWS & HOOV APR BOARDING/MAR IMP 4/16/2003 $134.75
35022 SUN PATRIOT NEWSPA ASSESSMENT NOTICE 4/16/2003 580 $29.85
35023 ANCHOR PAPER COMPA COPIER PAPER 4/23/2003 14499290 $87.87
35024 ANDERSON, KRISTI B. 2ND HALF APR SVCS 4/23/2003 $150.00
35026 AT&T WIRELESS SERVI 4/23/2003 4160966-0 $32.82
35026 AT&T WIRELESS SERVI 4/23/2003 4160966-0 $32.82
35026 AT&T WIRELESS SERVI 4/23/2003 4160966-0 $168.78
35029 CATCO PARTS AND SER HUB CAPS-DUMP TRKS 4/23/2003 3-16550 $104.28
35035 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 4 4/23/2003 302131-04 $1,373.20
35038 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 4/23/2003 $173.51
35039 MN SUN PUBLICATIONS ASSESSMENT NOTICE 4/23/2003 588205 $42.90 .
35040 NIELSEN, BRADLEY PLAN CONF AIRFARE/MI 4/23/2003 $284.52
35041 OLSEN COMPANIES SHOP SUPPLIES 4/23/2003 213581 $58.03
35042 PANCHYSHYN, JEAN COUNCIL MTG DINNERS 4/23/2003 $186.37
35043 PAZANDAK, JOSEPH MILEAGE/THERMOST AT 4/23/2003 $82.18
35043 PAZANDAK, JOSEPH MILEAGE/THERMOSTAT 4/23/2003 $73.08
35045 PERA PAYROLL DEDUCTIONS 4 4/23/2003 762400-04 $2,302.34
35045 PERA PAYROLL DEDUCTIONS 4 4/23/2003 762400-04 $2,123.31
35051 XCEL ENERGY 4/23/2003 1541-203- $68.15
35051 XCELENERGY 4/23/2003 1732-704- $2,399.61
35052 ZARNOTH BRUSH WOR BROOMS FOR SWEEPER 4/23/2003 89292 $1,083.11
35053 AFSCME COUNCIL 14 MAY UNION DENTAL PRE 4/29/2003 $270.20
35060 FORTIS BENEFITS INS C STD PREM MAY 2003 4/29/2003 $81.00
35064 HEAL THPARTNERS MAY DENTAL PREM 4/29/2003 18409784 $482.80
35069 LK MTKA CONSERV. DIS 2ND OTR LEVY PMT 4/29/2003 $6,456.02
35073 MEDICA MAY MEDICAL PREM 4/29/2003 10312113 $8,095.86
35075 METRO WEST INSPECTI MAR 03 BLOG INSP 4/29/2003 $540.00
35077 MINN NCPERS GROUP L MAY ELECT LIFE PREM 4/29/2003 $12.00 .
35078 OFFICE DEPOT 4/29/2003 20049282 $116.75
35078 OFFICE DEPOT 4/29/2003 20091967 $42.38
35082 SO LK MTKA POLICE DE CRT OT -JAN THRU MAR 2 4/29/2003 $662.27
35082 SO LK MTKA POLICE DE MAY BUDGET 4/29/2003 $51,977.00
35082 SO LK MTKA POLICE DE MAY LEASE PMT PUB SA 4/29/2003 $25,342.00
35083 STAR TRIBUNE DAILY NEWSPAPER SVC 4/29/2003 $27.95
35087 UNUM LIFE INSURANCE MAY LTD PREM 4/29/2003 $255.67
35093 WSB AND ASSOCIATES CUB WATERMAIN IMPRO 4/29/2003 01074-762 $3,379.75
35093 WSB AND ASSOCIATES GIS TRAINING-PLANNING 4/29/2003 01074-781 $1,575.00
35094 XCEL ENERGY 4/29/2003 0615-308- $3.14
35094 XCELENERGY 4/29/2003 1605-305- $88.06
35094 XCEL ENERGY 4/29/2003 1724-866- $69.86
35094 XCELENERGY 4/29/2003 2001-503- $20.93
35095 ZEP MANUFACTURING HAND CLEANER 4/29/2003 57008672 $37.28
TOTAL FOR 101 GENERAL FUND $116,775.69
35084 TECHIES MAY COMPUTER SVC 4/29/2003 $500.00
TOTAL FOR 401 PUBUC FACIUTIES/OFFICE EQUIPMENT $500.00
~,:,,r~~m,,,,,""S~'~~~':""'~~~:irr:;.,.t;:;~iii:~~:m".z:rt:t4-"ta~~~~~'~~~'&~'i?"~~t'.*"~~"w.;~";l~~'f.~~~~~:q.:..:n~:a-
Wednesday, April 23, 2003 Page 1 of5
Check # Vendor Name Description Check Date Invoice # Amount
~ 35093 WSB AND ASSOCIATES FREEMAN PK DRIVEWAY 4/29/2003 01074-483 $282.50
TOTAL FOR 402 PARK CAPITAL IMPROVEMENT $282.50
35072 MARTIN MARIETTA AGG 2003 SEAL COAT 4/29/2003 8839269 $901.40
35072 MARTIN MARIETTA AGG 2003 SEAL COAT 4/29/2003 8839295 $12,493.86
35093 WSB AND ASSOCIATES MALLARD/TEAUBRAND S 4/29/2003 01074-732 $113.00
TOTAL FOR 404 STREET CAPITAL IMPROVEMENT $13,508.26
35093 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 4/29/2003 01074-583 $11,711.00
35093 WSB AND ASSOCIATES SMITHTOWN RD EASEME 4/29/2003 01074-771 $1,799.25
TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $13,510.25
35015 EXCELSIOR-CITY OF 1ST aTR 2003 WATER C 4/16/2003 $2,687.11
35028 BROWN, LAWRENCE MODEM/CONTROL SE W 4/23/2003 $285.00
35030 DIGITAL HOME & BUSIN PHONE FOR WATER/SE 4/23/2003 10022 $109.98
35032 GOPHER STATE ONE-CA MARCH SVC 4/23/2003 3030693 $3.10
35033 HAWKINS WATER TREA 4/23/2003 DM87317 $80.00
35037 MINNCOMM PAGING SW/WA PAGER 4/23/2003 52006804 $12.87
35049 TWIN CITY WATER CLlNI MAR BACTERIA ANAL YSI 4/23/2003 9682 $60.00
35050 WIDMER, INC. EUREKA RD WATERMAIN 4/23/2003 6007 $1,639.00
. 35051 XCEL ENERGY 4/23/2003 1351-508- $533.48
35051 XCEL ENERGY 4/23/2003 2095-300- $1,505.19
35062 HACH COMPANY WATER TEST CHEMICAL 4/29/2003 3409238 $24.07
35062 HACH COMPANY WATER TEST CHEMICAL 4/29/2003 3409818 $44.58
35063 HAWKINS WATER TREA WATER CHEMICALS 4/29/2003 514303 $1,709.38
35066 JOHN HENRY FOSTER M aUINCY SCREEN 4/29/2003 1257551-0 $6.03
35068 LAMOTTE COMPANY WATER TEST CHEMICAL 4/29/2003 815626 $34.08
35081 aWEST 4/29/2003 $57.88
35086 TONKA BAY-CITY OF 1ST aTR WATER CONNE 4/29/2003 $313.38
35089 W.W. GRAINGER, INC FURNACE RELAY/FAN BL 4/29/2003 970-86938 $160.49
35094 XCEL ENERGY 4/29/2003 0145-009- $15.09
35094 XCEL ENERGY 4/29/200~ 1440-708- $198.72
TOTAL FOR 601 WATER UTIliTY $9,479.43
35016 METRO COUNCIL ENVIR MAR 2003 SAC CHGS 4/16/2003 $1,262.25
35026 AT&T WIRELESS SERVI 4/23/2003 2893733-0 $11.50
35027 BRAUN PUMP & CONTR REPAIRS LIFT ST #8 4/23/2003 5594 $306.47
. 35027 BRAUN PUMP & CONTR REPAIRS LIFT ST #8 4/23/2003 5595 $961.43
35030 DIGITAL HOME & BUSIN PHONE FOR WATER/SE 4/23/2003 10022 $109.99
35032 GOPHER STATE ONE-CA MARCH SVC 4/23/2003 3030693 $3.10
35037 MINNCOMM PAGING SW/WA PAGER 4/23/2003 52006804 $12.88
35059 FLEXIBLE PIPE TOOL C PUMP REBUILD KIT 4/29/2003 7896 $431.48
35074 METRO COUNCIL ENVIR MAY WASTERWATER 4/29/2003 754054 $38,779.00
35086 TONKA BAY-CITY OF 1ST aTR WATER CONNE 4/29/2003 $249.00
35094 XCELENERGY 4/29/2003 0408-607- $57.19
35094 XCEL ENERGY 4/29/2003 1285-101- $15.67
35094 XCEL ENERGY 4/29/2003 1373-808- $7.96
35094 XCEL ENERGY 4/29/2003 1564-303- $8.07
TOTAL FOR 611 SANITARY SEWER UTIliTY $42,215.99
35093 WSB AND ASSOCIATES WATER RESOURCES MG 4/29/2003 01074-080 $576.00
35093 WSB AND ASSOCIATES GLEN RD STORMWATER 4/29/2003 01074-632 $63.00
35093 WSB AND ASSOCIATES HARDING LN STORMWAT 4/29/2003 01074-721 $3,465.00
35093 WSB AND ASSOCIATES NPDES II PERMIT APPL 4/29/2003 01074-751 $7,395.00
TOTAL FOR 631 STORMWATER MANAGEMENT UTIliTY $11,499.00
35021 aUALITY WINE & SPIRIT 4/16/2003 247308-00 $184.13
!!"~..1t;.S!f".1.~':1!tU'E~a::~;::?5im::;r..t'%'~~'~~id~..;,"tr~""'a'*,~t,(;t~~~~.>llli~:"',~'.i:til~~G;;';a;,:;1!t:t:>~~l~:~~l~-,'Z~":Z:i~:_~it'..:~:.;;tZ'.t~E3-.:.'jt~~:::;;~iil1Jl'.:U';t;~~;j:~~~~
-:1f~":'il~~
Wednesday, April 23, 2003 Page 2 of5
Check # Vendor Name Description Check Date Invoice # Amount
35021 QUALITY WINE & SPIRIT 4/16/2003 247308-00 $777.65 "
35025 ARCTIC GLACIER INC 4/23/2003 DC310406 $12.24
35031 EAST SIDE BEVERAGE 4/23/2003 378613 $536.10
35034 HERMEL WHOLESALE 4/23/2003 390664 ($0.32)
35034 HERMEL WHOLESALE 4/23/2003 407814 $465.13
35046 QUALITY WINE & SPIRIT 4/23/2003 249588-00 ($223.37)
35046 QUALITY WINE & SPIRIT 4/23/2003 249600-00 ($6.29)
35046 QUALITY WINE & SPIRIT 4/23/2003 250004-00 $524.80
35047 THORPE DISTRIBUTING 4/23/2003 292359 $851.10
35054 BELLBOY BAR SUPPLY 4/29/2003 36877600 $13.81
35055 BELLBOY CORPORATIO 4/29/2003 26088100 $805.41
35055 BELLBOY CORPORA TIO 4/29/2003 26088100 $37.56
35055 BELLBOY CORPORATIO 4/29/2003 26142300 $999.15
35056 DAY DISTRIBUTING 4/29/2003 214245 $230.20
35056 DAY DISTRIBUTING 4/29/2003 215097 $320.10
35056 DAY DISTRIBUTING 4/29/2003 215097 $18.40
35057 EAST SIDE BEVERAGE 4/29/2003 382210 $28.60
35057 EAST SIDE BEVERAGE 4/29/2003 382210 $352.95
35058 EXTREME BEVERAGE 4/29/2003 115857 $32.00
35060 FORTIS BENEFITS INS C STD PREM MAY 2003 4/29/2003 $9.00 .
35061 GRIGGS, COOPER & CO 4/29/2003 601496 ($8.50)
35061 GRIGGS, COOPER & CO 4/29/2003 695264 $373.70
35061 GRIGGS, COOPER & CO 4/29/2003 695716 $1,096.68
35061 GRIGGS, COOPER & CO 4/29/2003 699054 $338.24
35061 GRIGGS, COOPER & CO 4/29/2003 699055 $1,095.88
35061 GRIGGS, COOPER & CO 4/29/2003 9015959 ($21.00)
35064 HEAL THPARTNERS MAY DENTAL PREM 4/29/2003 18409784 $52.00
35065 HONEYWELL ALARM MONITORING MA 4/29/2003 2349HB73 $232.00
35067 JOHNSON BROS L1QUO 4/29/2003 1541335 $222.15
35067 JOHNSON BROS L1QUO 4/29/2003 1541335 $537.44
35067 JOHNSON BROS L1QUO 4/29/2003 1544282 $1,167.56
35067 JOHNSON BROS L1QUO 4/29/2003 1544282 $258.35
35070 MARK VII 4/29/2003 514658C ($64.00)
35070 MARK VII 4/29/2003 523826 $526.20
35070 MARK VII 4/29/2003 523827 $89.60
35070 MARK VII 4/29/2003 526176 $1,283.65
35070 MARK VII 4/29/2003 526177 $26.00 .
35071 MARLIN'S TRUCKING 4/29/2003 12229/125 $38.70
35071 MARLIN'S TRUCKING 4/29/2003 12229/125 $38.70
35073 MEDICA MAY MEDICAL PREM 4/29/2003 10312113 $505.49
35076 MIDWEST COCA-COLA B 4/29/2003 61226203 $226.80
35078 OFFICE DEPOT 4/29/2003 20091967 $4.27
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935928 $60.50
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935928 $721.27
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938155 $58.82
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938155 $418.45
35085 THORPE DISTRIBUTING 4/29/2003 293096 $793.55
35085 THORPE DISTRIBUTING 4/29/2003 293096 $13.15
35085 THORPE DISTRIBUTING 4/29/2003 293097 $272.00
35085 THORPE DISTRIBUTING 4/29/2003 293737 $717.35
35087 UNUM LIFE INSURANCE MAY LTD PREM 4/29/2003 $18.71
35088 VERIZON DIRECTORIES 4/29/2003 $20.30
35090 WINE COMPANY (THE) 4/29/2003 2193-00 $321.40
35091 WINE MERCHANTS 4/29/2003 72417 $234.00
TOTAL FOR 641 SHOREWOOD PLAZA UQUOR $17,637.76
~Z~~<;:;;ii'?~;~:i!.1OC::i..~;;r.'%14~t;r1"~g~"ji}T";S:~.WXi:i~~~"f~-'ii!.r~:t~;r~~x,'ff!w~~.1~~~~~'m'J::~~~::;;;,:;-;r."'-"tmv.;~~!imrfnt~
Wednesday, April 23, 2003 Page 3 of5
Check # Vendor Name Description Check Date Invoice # Amount
\ QUALITY WINE & SPIRIT 4/16/2003 246194-00 ($16.49)
35021
35021 QUALITY WINE & SPIRIT 4/16/2003 246194-00 ($3.84)
35021 QUALITY WINE & SPIRIT 4/16/2003 247244-00 $150.38
35021 QUALITY WINE & SPIRIT 4/16/2003 247355-00 $1,680.17
35021 QUALITY WINE & SPIRIT 4/16/2003 247355-00 $166.20
35025 ARCTIC GLACIER INC 4/23/2003 DC309906 $25.56
35025 ARCTIC GLACIER INC 4/23/2003 DC310405 ($2.40)
35031 EAST SIDE BEVERAGE 4/23/2003 378608 $10.40
35031 EAST SIDE BEVERAGE 4/23/2003 378608 $644.95
35034 HERMEL WHOLESALE 4/23/2003 407815 $409.44
35034 HERMEL WHOLESALE 4/23/2003 407815 $18.31
35036 MIDWEST COCA-COLA B 4/23/2003 63217198 $144.70
35036 MIDWEST COCA-COLA B 4/23/2003 63278316 ($0.90)
35036 MIDWEST COCA-COLA B 4/23/2003 63288323 $2.16
35044 PEPSI COLA COMPANY 4/23/2003 42173918 $28.80
35046 QUALITY WINE & SPIRIT 4/23/2003 249708-00 $43.51
35046 QUALITY WINE & SPIRIT 4/23/2003 250003-00 $276.90
35048 TRI COUNTY BEVERAGE 4/23/2003 135242 $16.80
35048 TRI COUNTY BEVERAGE 4/23/2003 135242 $26.30
. 35055 BELLBOY CORPORATIO 4/29/2003 26088200 $874.40
35055 BELLBOY CORPORATIO 4/29/2003 26142100 $1,245.32
35056 DAY DISTRIBUTING 4/29/2003 214244 $498.55
35056 DAY DISTRIBUTING 4/29/2003 215096 $283.65
35057 EAST SIDE BEVERAGE 4/29/2003 381271 $10.40
35057 EAST SIDE BEVERAGE 4/29/2003 381271 $346.80
35060 FORTIS BENEFITS INS C STD PREM MAY 2003 4/29/2003 $9.00
35061 GRIGGS, COOPER & CO 4/29/2003 695261 $520.65
35061 GRIGGS, COOPER & CO 4/29/2003 695718 $699.35
35061 GRIGGS, COOPER & CO 4/29/2003 699056 $181.70
35061 GRIGGS, COOPER & CO 4/29/2003 699057 $1,041.59
35064 HEALTH PARTNERS MAY DENTAL PREM 4/29/2003 18409784 $52.00
35067 JOHNSON BROS L1QUO 4/29/2003 1541333 $249.95
35067 JOHNSON BROS L1QUO 4/29/2003 1541333 $757.78
35067 JOHNSON BROS L1QUO 4/29/2003 1541334 $26.00
35067 JOHNSON BROS L1QUO 4/29/2003 1544281 $45.30
35067 JOHNSON BROS L1QUO 4/29/2003 1544281 $687.93
. 35070 MARK VII 4/29/2003 523820 $1,3n.30
35070 MARK VII 4/29/2003 523821 $22.40
35070 MARK VII 4/29/2003 526170 $914.95
35070 MARK VII 4/29/2003 526171 $15.20
35071 MARLIN'S TRUCKING 4/29/2003 12228/125 $41.40
35071 MARLIN'S TRUCKING 4/29/2003 12228/125 $41.40
35073 MEDICA MAY MEDICAL PREM 4/29/2003 10312113 $558.71
35078 OFFICE DEPOT 4/29/2003 20091967 $4.26
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935927 $156.25
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935927 $802.45
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935927 $107.70
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938154 $13.83
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938154 $502.74
35080 QWEST DEX 4/29/2003 01435818 $212.80
35085 THORPE DISTRIBUTING 4/29/2003 293095 $2,413.30
35085 THORPE DISTRIBUTING 4/29/2003 293736 $13.15
35085 THORPE DISTRIBUTING 4/29/2003 293736 $1,317.55
35087 UNUM LIFE INSURANCE MAY LTD PREM 4/29/2003 $21.21
35090 WINE COMPANY (THE) 4/29/2003 2194-00 $472.75
35092 WORLD CLASS WINES, I 4/29/2003 133719 $241.12
~...~~JtS"~~~~JU:'xW.oo-"::;.T.';&:MK8iSi",.ji"*"i.ff"'~'I.i.'\~~~~~';;;;..z..;"..:;'.'~,c::~~,~r:2'.'!i~~"",,~;r.:r,~;~i!!~~'~i\:t;:~'?,~~iJ:='~~\!,!;iu::t.~~.....~~;.!:m:'m
Wednesday, April 23, 2003 Page 4 of5
.
.
Check Approval List for 04/28/03 Council Meeting
Check # Vendor Name Description Check Date Invoice # Amount
35013 ADVANCED IMAGING SO APR CONTRACT SVC 4/16/2003 11308 $160.50
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $160.50
35014 BURTON, BONNIE GFOA CONF AIRFARE 4/16/2003 $2n.50
TOTAL FOR BURTON, BONNIE $277.50
35015 EXCELSIOR-CITY OF 1 ST QTR 2003 OAK ST SI 4/16/2003 $93.29
35015 EXCELSIOR-CITY OF 1ST QTR 2003 WATER C 4/16/2003 $2,687.11
TOTAL FOR EXCELSIOR-CITY OF $2,780.40
35016 METRO COUNCIL ENVIR MAR 2003 SAC CHGS 4/16/2003 $1,262.25
TOTAL FOR METRO COUNCIL ENVIRONMENT $1,262.25
35017 MINNESOTA STATE TRE 1ST QTR BLDG PERMIT S 4/16/2003 $4,091.45
TOTAL FOR MINNESOTA STATE TREASURER $4,091.45
35018 MN SUN PUBLICATIONS CUP-23880 SMITHTOWN 4/16/2003 586807 $46.47
TOTAL FOR MN SUN PUBLICATIONS $46.47
35019 ORONO, CITY OF APRIL ANIMAL CONTROL 4/16/2003 2544 $1,579.08
TOTAL FOR ORONO, CITY OF $1,579.08
35020 PAWS, CLAWS & HOOV APR BOARDING/MAR IMP 4/16/2003 $134.75
TOTAL FOR PAWS, CLA WS & HOOVES PET $134.75
35021 QUALITY WINE & SPIRIT 4/16/2003 246194-00 ($16.49)
35021 QUALITY WINE & SPIRIT 4/16/2003 246194-00 ($3.84)
35021 QUALITY WINE & SPIRIT 4/16/2003 247244-00 $150.38
35021 QUALITY WINE & SPIRIT 4/16/2003 247308-00 $184.13
35021 QUALITY WINE & SPIRIT 4/16/2003 247308-00 $777.65
35021 QUALITY WINE & SPIRIT 4/16/2003 247355-00 $166.20
35021 QUALITY WINE & SPIRIT 4/16/2003 247355-00 $1,680.17
TOTAL FOR QUALITY WINE & SPIRITS CO $2,938.20
35022 SUN PATRIOT NEWSPA ASSESSMENT NOTICE 4/16/2003 580 $29.85
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $29.85
35023 ANCHOR PAPER COMPA COPIER PAPER 4/23/2003 14499290 $87.87
TOTAL FOR ANCHOR PAPER COMPANY $87.87
35024 ANDERSON, KRISTI B. 2ND HALF APR SVCS 4/23/2003 $150.00
TOTAL FOR ANDERSON, KRIST! B. $150.00
35025 ARCTIC GLACIER INC 4/23/2003 DC309906 $25.56
35025 ARCTIC GLACIER INC 4/23/2003 DC310405 ($2.40)
35025 ARCTIC GLACIER INC 4/23/2003 DC310406 $12.24
TOTAL FOR ARCTIC GLACIER INC $35.40
35026 AT&T WIRELESS SERVI 4/23/2003 2893733-0 $11.50
35026 AT&T WIRELESS SERVI 4/23/2003 4160966-0 $168.78
35026 AT&T WIRELESS SERVI 4/23/2003 4160966-0 $32.82
35026 AT&T WIRELESS SERVI 4/23/2003 4160966-0 $32.82
TOTAL FOR AT&T WIRELESS SERVICES $245.92
35027 BRAUN PUMP & CONTR REPAIRS LIFT ST #8 4/23/2003 5594 $306.47
35027 BRAUN PUMP & CONTR REPAIRS LIFT ST #8 4/23/2003 5595 $961.43
TOTAL FOR BRAUN PUMP & CONTROLS $1,267.90
35028 BROWN, LAWRENCE MODEM/CONTROL SE W 4/23/2003 $285.00
TOTAL FOR BROWN, LAWRENCE $285.00
35029 CATCO PARTS AND SER HUB CAPS-DUMP TRKS 4/23/2003 3-16550 $104.28
TOTAL FOR CATCO PARTS AND SERVICE $104.28
~:io'iJ;r.,11L'i1~~"P..:':+~-11~!1r~~~~~.i!T-li;;;;r.:;1~:."ii~~~1iTI~i;.."",Jlli.~~lZ~<mt.m~~$&;~~~~~~{';ilit."&:i~lt:&,'i.l?~1!&~~';;;':~:::"!~~$~>!'l!~""'-ml~~
Wednesday, April 23, 2003 Page 1 of6
Check # Vendor Name Description Check Date Invoice # Amount
35030 DIGITAL HOME & BUSIN PHONE FOR WATERlSE 4/23/2003 10022 $109.98
35030 DIGITAL HOME & BUSIN PHONE FOR WATER/SE 4/23/2003 10022 $109.99
TOTAL FOR DIGITAL HOME & BUSINESS $219.97
35031 EAST SIDE BEVERAGE 4/23/2003 378608 $10.40
35031 EAST SIDE BEVERAGE 4/23/2003 378608 $644.95
35031 EAST SIDE BEVERAGE 4/23/2003 378613 $536.10
TOTAL FOR EAST SIDE BEVERAGE COMPAN $1,191.45
35032 GOPHER STATE ONE-CA MARCH SVC 4/23/2003 3030693 $3.10
35032 GOPHER STATE ONE-CA MARCH SVC 4/23/2003 3030693 $3.10
TOTAL FOR GOPHER STATE ONE-CALL, IN $6.20
35033 HAWKINS WATER TREA 4/23/2003 DM87317 $80.00
TOTAL FOR HA WKlNS WATER TREATMENT $80.00
35034 HERMEL WHOLESALE 4/23/2003 390664 ($0.32)
35034 HERMEL WHOLESALE 4/23/2003 407814 $465.13
35034 HERMEL WHOLESALE 4/23/2003 407815 $18.31
35034 HERMEL WHOLESALE 4/23/2003 407815 $409.44
TOTAL FOR HERMEL WHOLESALE $892.56
35035 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 4 4/23/2003 302131-04 $1,373.20
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,373.20
35036 MIDWEST COCA-COLA B 4/23/2003 63217198 $144.70
35036 MIDWEST COCA-COLA B 4/23/2003 63278316 ($0.90)
35036 MIDWEST COCA-COLA B 4/23/2003 63288323 $2.16
TOTAL FOR MIDWEST COCA-COLA BOTTUN $145.96
35037 MINNCOMM PAGING SW/WA PAGER 4/23/2003 52006804 $12.87
35037 MINNCOMM PAGING SW/WA PAGER 4/23/2003 52006804 $12.88
TOTAL FOR MINNCOMM PAGING $25.75
35038 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 4/23/2003 $173.51
TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51
35039 MN SUN PUBLICATIONS ASSESSMENT NOTICE 4/23/2003 588205 $42.90
TOTAL FOR MN SUN PUBUCATIONS $42.90
35040 NIELSEN, BRADLEY PLAN CONF AIRFARE/MI 4/23/2003 $284.52
TOTAL FOR NIELSEN, BRADLEY $284.52
35041 OLSEN COMPANIES SHOP SUPPLIES 4/23/2003 213581 $58.03
TOTAL FOR OLSEN COMPANIES $58.03
35042 PANCHYSHYN, JEAN COUNCIL MTG DINNERS 4/23/2003 $186.37
TOTAL FOR PANCHYSHYN, JEAN $186.37
35043 PAZANDAK, JOSEPH MILEAGE/THERMOST AT 4/23/2003 $73.08
35043 PAZANDAK, JOSEPH MILEAGE/THERMOST AT 4/23/2003 $82.18
TOTAL FOR PAZANDAK, JOSEPH $155.26
35044 PEPSI COLA COMPANY 4/23/2003 42173918 $28.80
TOTAL FOR PEPSI COLA COMPANY $28.80
35045 PERA PAYROLL DEDUCTIONS 4 4/23/2003 762400-04 $2,123.31
35045 PERA PAYROLL DEDUCTIONS 4 4/23/2003 762400-04 $2,302.34
TOTAL FOR PERA $4,425.65
35046 QUALITY WINE & SPIRIT 4/23/2003 249588-00 ($223.37)
35046 QUALITY WINE & SPIRIT 4/23/2003 249600-00 ($6.29)
35046 QUALITY WINE & SPIRIT 4/23/2003 249708-00 $43.51
35046 QUALITY WINE & SPIRIT 4/23/2003 250003-00 $276.90
35046 QUALITY WINE & SPIRIT 4/23/2003 250004-00 $524.80
TOTAL FOR QUAUTY WINE & SPIRITS CO $615.55
.
.
t~""'tP""'<:;'ii:~~"'t.:~~~~;r~~~k~!fu:i~~)i'l.ii.-'7c~~~:i'M<_~..J;j".;~V;,;'S*l~~~~':liii;l;-~~;i%""''i3>ii,~'":.W'?;...;"",":;",.,""",,:t'1'''~~'~~4lF.~'->'';-=1j!''lE:'''''',,,!'-~J;jj,
W~(illesday, April 23, 2003 .. . .-.. . . Page i'~j 6
35047
Check # Vendor Name
Description
Check Date Invoice #
Amount
35048
35048
35049
35050
35051
35051
35051
35051
35052
35053
.
35054
35055
35055
35055
35055
35055
35056
35056
35056
35056
35056
.
35057
35057
35057
35057
35058
35059
35060
35060
35060
35061
35061
35061
35061
35061
35061
THORPE DISTRIBUTING 4/23/2003 292359
TOTAL FOR THORPE DISTRIBUTING COMPA
TRI COUNTY BEVERAGE 4/23/2003 135242
TRI COUNTY BEVERAGE 4/23/2003 135242
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY
TWIN CITY WATER CLlNI MAR BACTERIA ANAL YSI 4/23/2003 9682
TOTAL FOR TWIN CITY WATER CLINIC
WIDMER, INC. EUREKA RD WATERMAIN 4/23/2003 6007
TOTAL FOR WIDMER, INC.
TOTAL FOR XCEL ENERGY
ZARNOTH BRUSH WOR BROOMS FOR SWEEPER 4/23/2003 89292
TOTAL FOR ZARNOTH BRUSH WORKS, INC
AFSCME COUNCIL 14 MAY UNION DENTAL PRE 4/29/2003
TOTAL FOR AFSCME COUNCIL 14
BELLBOY BAR SUPPLY
TOTAL FOR BEllBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
TOTAL FOR BELLBOY CORPORATION
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
DAY DISTRIBUTING
TOTAL FOR DAY DISTRIBUTING
EAST SIDE BEVERAGE 4/29/2003 381271
EAST SIDE BEVERAGE 4/29/2003 381271
EAST SIDE BEVERAGE 4/29/2003 382210
EAST SIDE BEVERAGE 4/29/2003 382210
TOTAL FOR EAST SIDE BEVERAGE COMPAN
EXTREME BEVERAGE 4/29/2003 115857
TOTAL FOR EXTREME BEVERAGE
FLEXIBLE PIPE TOOL C PUMP REBUILD KIT
TOTAL FOR FLEXIBLE PIPE TOOL CO
FORTIS BENEFITS INS C STD PREM MAY 2003
FORTIS BENEFITS INS C STD PREM MAY 2003
FORTIS BENEFITS INS C STD PREM MAY 2003
TOTAL FOR FORTIS BENEFITS INS CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
XCELENERGY
XCELENERGY
XCEL ENERGY
XCELENERGY
4/23/2003 1351-508-
4/23/2003 1541-203-
4/23/2003 1732-704-
4/23/2003 2095-300-
4/29/2003 36877600
4/29/2003 26088100
4/29/2003 26088100
4/29/2003 26088200
4/29/2003 26142100
4/29/2003 26142300
4/29/2003 214244
4/29/2003 214245
4/29/2003 215096
4/29/2003 215097
4/29/2003 215097
4/29/2003 7896
4/29/2003
4/29/2003
4/29/2003
4/29/2003 601496
4/29/2003 695261
4/29/2003 695264
4/29/2003 695716
4/29/2003 695718
4/29/2003 699054
$851.10
$851.10
$26.30
$16.80
$43.10
$60.00
$60.00
$1,639.00
$1,639.00
$533.48
$68.15
$2,399.61
$1,505.19
$4,506.43
$1,083.11
$1,083.11
$270.20
$270.20
$13.81
$13.81
$37.56
$805.41
$874.40
$1,245.32
$999.15
$3,961.84
$498.55
$230.20
$283.65
$18.40
$320.10
$1,350.90
$10.40
$346.80
$352.95
$28.60
$738.75
$32.00
$32.00
$431.48
$431.48
$9.00
$9.00
$81.00
$99.00
($8.50)
$520.65
$373.70
$1,096.68
$699.35
$338.24
~~:EEZ4.-~~~;!;,;:~M~'ir~5.ll:~~~~~~"J;~~.~~~';<!l.i;''L;:,:J;;;M';':ii~l;;i_\i',~-~~1.~;zt,.".':.t.',l<!i:t..~~~~t:~l~J::i"1_~,~W~~~I1;;jl:ih~.~~~.!f"~~j})
Wednesday, April 23, 2003 Page 3 of 6
Check # Vendor Name Description Check Date Invoice # Amount
35061 GRIGGS, COOPER & CO 4/29/2003 699055 $1,095.88
35061 GRIGGS, COOPER & CO 4/29/2003 699056 $181.70
35061 GRIGGS, COOPER & CO 4/29/2003 699057 $1,041.59
35061 GRIGGS, COOPER & CO 4/29/2003 9015959 ($21.00)
TOTAL FOR GRIGGS, COOPER & COMPANY $5,318.29
35062 HACH COMPANY WATER TEST CHEMICAL 4/29/2003 3409238 $24.07
35062 HACH COMPANY WATER TEST CHEMICAL 4/29/2003 3409818 $44.58
TOTAL FOR HACH COMPANY $68.65
35063 HAWKINS WATER TREA WATER CHEMICALS 4/29/2003 514303 $1,709.38
TOTAL FOR HA WKlNS WATER TREATMENT $1,709.38
35064 HEAL THPARTNERS MAY DENTAL PREM 4/29/2003 18409784 $52.00
35064 HEALTHPARTNERS MAY DENTAL PREM 4/29/2003 18409784 $52.00
35064 HEALTHPARTNERS MAY DENTAL PREM 4/29/2003 18409784 $482.80
TOTAL FOR HEALTHPARTNERS $586.80
35065 HONEYWELL ALARM MONITORING MA 4/29/2003 2349HB73 $232.00
TOTAL FOR HONEYWELL $232.00
35066 JOHN HENRY FOSTER M OUINCY SCREEN 4/29/2003 1257551-0 $6.03
TOTAL FOR JOHN HENRY FOSTER MN INC $6.03
35067 JOHNSON BROS L10UO 4/29/2003 1541333 $757.78 .
35067 JOHNSON BROS L10UO 4/29/2003 1541333 $249.95
35067 JOHNSON BROS L10UO 4/29/2003 1541334 $26.00
35067 JOHNSON BROS L10UO 4/29/2003 1541335 $537.44
35067 JOHNSON BROS L10UO 4/29/2003 1541335 $222.15
35067 JOHNSON BROS L10UO 4/29/2003 1544281 $45.30
35067 JOHNSON BROS L10UO 4/29/2003 1544281 $687.93
35067 JOHNSON BRCS L10UO 4/29/2003 1544282 $258.35
35067 JOHNSON BROS L10UO 4/29/2003 1544282 $1,167.56
TOTAL FOR JOHNSON BROS liQUOR CO. $3,952.46
35068 LAMOTTE COMPANY WATER TEST CHEMICAL 4/29/2003 815626 $34.08
TOTAL FOR LAMOTTE COMPANY $34.08
35069 LK MTKA CONSERV. DIS 2ND OTR LEVY PMT 4/29/2003 $6,456.02
TOTAL FOR LK MTKA CONSERV. DISTRICT $6,456.02
35070 MARK VII 4/29/2003 514658C ($64.00)
35070 MARK VII 4/29/2003 523820 $1,377.30 .
35070 MARK VII 4/29/2003 523821 $22.40
35070 MARK VII 4/29/2003 523826 $526.20
35070 MARK VII 4/29/2003 523827 $89.60
35070 MARK VII 4/29/2003 526170 $914.95
35070 MARK VII 4/29/2003 526171 $15.20
35070 MARK VII 4/29/2003 526176 $1,283.65
35070 MARK VII 4/29/2003 526177 $26.00
TOTAL FOR MARK VII $4,191.30
35071 MARLIN'S TRUCKING 4/29/2003 12228/125 $41.40
35071 MARLIN'S TRUCKING 4/29/2003 12228/125 $41.40
35071 MARLIN'S TRUCKING 4/29/2003 12229/125 $38.70
35071 MARLIN'S TRUCKING 4/29/2003 12229/125 $38.70
TOTAL FOR MARliN'S TRUCKING $160.20
35072 MARTIN MARIETTA AGG 2003 SEAL COAT 4/29/2003 8839269 $901.40
35072 MARTIN MARIETTA AGG 2003 SEAL COAT 4/29/2003 8839295 $12,493.86
TOTAL FOR MARTIN MARIETTA AGGREGATES $13,395.26
35073 MEDICA MAY MEDICAL PREM 4/29/2003 10312113 $558.71
35073 MEDICA MAY MEDICAL PREM 4/29/2003 10312113 $8,095.86
U~~~-;;l~t~~Z~~iW>_.::~~_mm~r;l!~~~.;a:~::"::;.~~':t~!f""~"'1lUA.~~+T'2~~;WIZfl"\Ui~~'];',t,~t~!.;1"i.t~~~~
Wednesday, April 23, 2003 Page 4 0/6
.
.
Check # Vendor Name Description Check Date Invoice # Amount
35073 MEDICA MAY MEDICAL PREM 4/29/2003 10312113 $505.49
TOTAL FOR MEDICA $9,160.06
35074 METRO COUNCIL ENVIR MAY WASTERWATER 4/29/2003 754054 $38,779.00
TOTAL FOR METRO COUNCIL ENVIRONMENT $38,779.00
35075 METRO WEST INSPECTI MAR 03 BLDG INSP 4/29/2003 $540.00
TOTAL FOR METRO WEST INSPECTION SVC $540.00
35076 MIDWEST COCA-COLA B 4/29/2003 61226203 $226.80
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $226.80
35077 MINN NCPERS GROUP L MAY ELECT LIFE PREM 4/29/2003 $12.00
TOTAL FOR MINN NCPERS GROUP UFE INS $12.00
35078 OFFICE DEPOT 4/29/2003 20049282 $116.75
35078 OFFICE DEPOT 4/29/2003 20091967 $4.26
35078 OFFICE DEPOT 4/29/2003 20091967 $4.27
35078 OFFICE DEPOT 4/29/2003 20091967 $42.38
TOTAL FOR OFFICE DEPOT $167.66
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935927 $107.70
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935927 $156.25
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935927 $802.45
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935928 $60.50
35079 PHILLIPS WINE & SPIRIT 4/29/2003 935928 $721.27
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938154 $13.83
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938154 $502.74
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938155 $58.82
35079 PHILLIPS WINE & SPIRIT 4/29/2003 938155 $418.45
TOTAL FOR PHILUPS WINE & SPIRITS $2,842.01
35080 OWEST DEX 4/29/2003 01435818 $212.80
TOTAL FOR QWEST DEX $212.80
35081 OW EST 4/29/2003 $57.88
TOTAL FOR QWEST $57.88
35082 SO LK MTKA POLICE DE CRT OT -JAN THRU MAR 2 4/29/2003 $662.27
35082 SO LK MTKA POLICE DE MAY BUDGET 4/29/2003 $51,977.00
35082 SO LK MTKA POLICE DE MAY LEASE PMT PUB SA 4/29/2003 $25,342.00
TOTAL FOR SO LK MTKA POUCE DEPT $77,981.27
35083 STAR TRIBUNE DAILY NEWSPAPER SVC 4/29/2003 $27.95
TOTAL FOR STAR TRIBUNE $27.95
35084 TECHIES MAY COMPUTER SVC 4/29/2003 $500.00
TOTAL FOR TECHIES $500.00
35085 THORPE DISTRIBUTING 4/29/2003 293095 $2,413.30
35085 THORPE DISTRIBUTING 4/29/2003 293096 $13.15
35085 THORPE DISTRIBUTING 4/29/2003 293096 $793.55
35085 THORPE DISTRIBUTING 4/29/2003 293097 $272.00
35085 THORPE DISTRIBUTING 4/29/2003 293736 $13.15
35085 THORPE DISTRIBUTING 4/29/2003 293736 $1,317.55
35085 THORPE DISTRIBUTING 4/29/2003 293737 $717.35
TOTAL FOR THORPE DISTRIBUTING COMPA $5,540.05
35086 TONKA BAY-CITY OF 1ST OTR WATER CONNE 4/29/2003 $249.00
35086 TONKA BAY-CITY OF 1ST OTR WATER CONNE 4/29/2003 $313.38
TOTAL FOR TONKA BAY-CITY OF $562.38
35087 UNUM LIFE INSURANCE MAY LTD PREM 4/29/2003 $18.71
35087 UNUM LIFE INSURANCE MAY LTD PREM 4/29/2003 $21.21
35087 UNUM LIFE INSURANCE MAY LTD PREM 4/29/2003 $255.67
~~~J';:~~C'i~i!!3i;r:-~"!J1itaiM.~;!l.EilJ,;"~-~~~-"'~'!W.l;_~'~~~~Z:',~'0...r;;>(,Si.,'.,:;x:t~J!l.G.~"W.':'J:~~,.t!iIDiJ&'a">i'-'-~;~"'~~'1a~'~~iJM..~.;~;-:;._~~~~D~""'Y~i."''.t~.il!U'T'-''
Wednesday, April ii, 2003 .. -- . -_. - .. . .. .. - ...- .. Page 5 ~j 6
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR UNUM LIFE INSURANCE CO $295.59
35088 VERIZON DIRECTORIES 4/29/2003 $20.30
TOTAL FOR VERIZON DIRECTORIES CORP $20.30
35089 W.W. GRAINGER,INC FURNACE RELAY/FAN BL 4/29/2003 970-86938 $160.49
TOTAL FOR lv. W. GRAINGER, INC $160.49
35090 WINE COMPANY (THE) 4/29/2003 2193-00 $321.40
35090 WINE COMPANY (THE) 4/29/2003 2194-00 $472.75
TOTAL FOR WINE COMPANY (THE) $794.15
35091 WINE MERCHANTS 4/29/2003 72417 $234.00
TOTAL FOR WINE MERCHANTS $234.00
35092 WORLD CLASS WINES, I 4/29/2003 133719 $241.12
TOTAL FOR WORW CLASS WINES, INC $241.12
35093 WSB AND ASSOCIATES WATER RESOURCES MG 4/29/2003 01074-080 $576.00
35093 WSB AND ASSOCIATES FREEMAN PK DRIVEWAY 4/29/2003 01074-483 $282.50
35093 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 4/29/2003 01074-583 $11,711.00
35093 WSB AND ASSOCIATES GLEN RD STORMWATER 4/29/2003 01074-632 $63.00
35093 WSB AND ASSOCIATES HARDING LN STORMWAT 4/29/2003 01074-721 $3,465.00
35093 WSB AND ASSOCIATES MALLARD/TEAUBRAND S 4/29/2003 01074-732 $113.00 .
35093 WSB AND ASSOCIATES NPDES II PERMIT APPL 4/29/2003 01074-751 $7,395.00
35093 WSB AND ASSOCIATES CUB WATERMAIN IMPRO 4/29/2003 01074-762 $3,379.75
35093 WSB AND ASSOCIATES SMITHTOWN RD EASEME 4/29/2003 01074-771 $1,799.25
35093 WSB AND ASSOCIATES GIS TRAINING-PLANNING 4/29/2003 01074-781 $1,575.00
TOTAL FOR WSB AND ASSOCIATES $30,359.50
35094 XCEL ENERGY 4/29/2003 0145-009- $15.09
35094 XCEL ENERGY 4/29/2003 0408-607- $57.19
35094 XCEL ENERGY 4/29/2003 0615-308- $3.14
35094 XCELENERGY 4/29/2003 0677-702- $426.14
35094 XCEL ENERGY 4/29/2003 1285-101- $15.67
35094 XCEL ENERGY 4/29/2003 1373-808- $7.96
35094 XCEL ENERGY 4/29/2003 1440-708- $198.72
35094 XCEL ENERGY 4/29/2003 1564-303- $8.07
35094 XCEL ENERGY 4/29/2003 1605-305- $88.06
35094 XCEL ENERGY 4/29/2003 1724-866- $69.86
35094 XCELENERGY 4/29/2003 2001-503- $20.93
TOTAL FOR XCEL ENERGY $910.83 .
35095 ZEP MANUFACTURING HAND CLEANER 4/29/2003 57008672 $37.28
TOTAL FOR ZEP MANUFACTURING $37.28
TOTAL CHECKS $246,236.81
~1~~:i:~tm:'~4~;lli~~~~~~~~3.;IT'i."r:Ji.,:;;."1:~A,~M.i::Tt:i."":ii"l;t,m&!~~~~";O}!~,~.i~~~~S~~,~;)~'~~~n~'~J;sr~a;jG~'n.~~~rfiT~~
Wednesday, April 23, 2003 Page 6 of 6
..
-
PAYROLL APPROVALS
For 4/28/03 Council Meeting
.
Prepared by: ~xIt~1J~ elk-
Catherine EIke, Sr. Accountant
Reviewed by: ~~
Bonnie Burton, Fi nce Director
wson, City Administrator
.
Date: i/-ci3-0 3
Date: fj:?&~
Date: V4.24.fl~
.-
;~
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
2082 BAILEY BOYD C 1,377.57 4/22/2003
2083 BURTON BONNIE M 1,871.21 4/22/2003
2084 DAVIS CHARLES S 1,083.00 4/22/2003
2085 EISCHENS JAMES E 853.26 4/22/2003
2086 ELKE CATHERINE M 880.78 4/22/2003
2087 FASCHING PATRICIA L 819.32 4/22/2003
2088 FIELD DALE F 663.81 4/22/2003
2089 GROUT TWILA R 870.50 4/22/2003
2090 HELLING PAMELA J 593.66 4/22/2003
2091 HIRSCH DANA M 188.06 4/22/2003
2092 JOHNSON DENNIS D 1,157.18 4/22/2003
2093 LUGOWSKI JOSEPH P 1,046.22 4/22/2003
2094 MASON BRADLEY J 1,134.41 4/22/2003
2095 MOORE JULIE K 116.77 4/22/2003 .
2096 NIELSEN BRADLEY J 1,120.99 4/22/2003
2097 PANCHYSHY JEAN M 1,156.14 4/22/2003
2098 PAZANDAK JOSEPH E 1,474.78 4/22/2003
2099 RANDALL DANIEL J 1,225.71 4/22/2003
2100 SCHMID CHRISTOPHER E 707.89 4/22/2003
2101 STARK BRUCE H 1,079.83 4/22/2003
2102 SW ANDBY DONALD R 1,277.84 4/22/2003
2103 TOWER TERRY R 999.57 4/22/2003
2104 GARFUNKEL JOHN J 184.70 4/23/2003
2105 LIZEE CHRISTINE G 184.70 4/23/2003
2106 TURGEON LAURA 184.70 4/23/2003
2107 ZERBY MICHAEL S 184.70 4/23/2003
217800 ARMSTRON MICHAEL R 115.18 4/2212003 .
217801 BAKER RICHARD M 148.58 4/22/2003
217802 BROWN LAWRENCE A 1,928.76 4/22/2003
217803 DAWSON CRAIG W 1,758.43 4/22/2003
217804 DUFFY DAVID C 153.36 4/22/2003
217805 HELGESEN PATRICIA R 1,225.33 4/22/2003
217806 LATTERNER SUSAN M 227.50 4/22/2003
217807 OLIVEIRA CHRISTOPHER L 11.46 4/22/2003
217808 PARENT MICHELLE L 117.78 4/22/2003
217809 PLATHE CRAiG V 97.17 4/22/2003
217810 THURSTON DOROTHY M 125.98 4/22/2003
217811 LOVE CLIFFORD W 222.15 4/23/2003
Total of Checks $28,568.98
Wednesday, April 23, 2003
Page 1 ofl
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
April 22, 2003
.
RE:
Authorization for Expenditure of funds for Autodialers - Sanitary Sewer Lift Stations
It has long been a goal to obtain and install autodialers in twelve of the fourteen lift stations within the
City of Shorewood. The most recent equipment failure at one of the lift stations reinforced the need to
have a backup monitoring and notification system in the lift stations.
Preliminary cost quotes were obtained two months ago for the installation of a cellular based
autodialer, sheltered by a metal secured enclosure. At that time, costs tallied in excess of $21,800.
Frustrated with the high costs, Public Works personnel decided that the total unit could be
manufactured "in house," if the major components could be purchased separately.
After considerable research, purchasing the separate components is considerably less expensive. A
tabulation of the various components is provided below.
.
Component Cost per Lift Station Total for 11 Lift Stations
Metal enclosure (Nema Class 4) $ 198 $ 2,178
Autodialer, Cellular Interface, $ 449 $ 4,939
Battery Charger
Cellular Nokia 5165 $ 110 $ 1,210
CondensationlFreeze Heater $ 175 $ 1,925
Backup Battery $ 32 $ 352
115 volt Sockets, Breakers, $ 45 $ 495
Wiring, and Insulation
Floats and electrical relays $ 120 $ 1,320
Contingencies, Taxes, Shippimr $ 175 $ 1,925
Totals $1,304 $14,344
Table 1
3~
Mayor and City Council
Autodialer Systems
April 23, 2003
Page 2 of2
While each component must be purchased from a separate vender, savings of $7,400 can be achieved
by assembling the components in house.
Each lift station was originally installed with a light and bell alarm system. Many years ago the City
Council ordered the removal of the alarm bell, due to the irritation it created with the surrounding
residents. Currently, aside from the daily routine check of the stations, the City relies upon a resident
noticing the alarm light and calling City Hall or the police department. Often times, this leaves public
works personnel less than 30 minutes to resolve the issue before surrounding basements are impacted.
The installation of this type of system will provide several key benefits. First, the system will notify
public works personnel via pager and cell phone in a timely manner. This particular autodialer system
will make nine attempts to call up to a maximum of eight telephone or pager numbers. This will
provide staff additional time to resolve failures before homes are impacted.
Second, the system is constructed with a backup battery, which will power the system up to a 12-houre
period. Currently, if the power is out to the lift station, the alarm light will not illuminate in the event
of an alarm.
Lastly, this system is independent of the control circuit of the lift station controls. Having the system
completely independent of the control circuits minimizes potential failures of the alarm system.
If approved, funding for this expenditure is to be taken from the Sanitary Sewer Capital Improvement
Fund. The 2003-2007 CIP had indicated a total of $17,000 to be expended over the 2003 to 2005
period. While the amount tallied for the components are well below the $17,000 budgeted over the
three-year period, Staff is recommending that this be revised for a single year's expenditure in the year
2003. It should also be noted that the City will incur a monthly charge for the cellular service for each
lift station. This monthly charge has already been planned for and approved as part of the 2003
operating budget.
Recommendation
e
Staff is recommending approval of the motion that authorizes the expenditure of funds for an amount
of $14,500 from the Sanitary Sewer Capital Improvement Fund.
'"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
24 April 2003
RE:
Shorewood Nursery- Temporary Sign Permits
FILE NO.:
405 (Sign Permits)
.
Mark Sherwood, representing the Shorewood Nursery at 23505 Smithtown Road (Co. Rd. 19),
has requested approval of a permit to display temporary signs announcing upcoming sales. The
, signs will be no larger than 32 square feet in area and will be placed facing Smithtown Road at
least ten feet from the property line. They propose to display the signs on two separate seven-
consecutive-day periods, from 8 May through 14 May, and again on 28 August through 3
September of2003.
Section 1201.03 Subd. 1Ic.(4) of the City Code provides for the use oftemporary signs twice
within any 12 month period, seven days at a time and no larger than 32 square feet in area. Our
records indicate that the Shorewood Nursery has not had a temporary sign permit within the last
12 months. As such the permit is consistent with Shorewood's sign regulations and should be
approved.
Cc: Craig Dawson
Mark Sherwood
o PRINTED ON RECYCLED PAPER
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MEMORANDUM
DATE:
TO:
.
FROM:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
April 22, 2003
Mayor and Council Members
Jean Panchyshyn, Executive Secretary/Deputy Clerk 1fJ
CC: Craig W. Dawson, City Administrator
RE: A Resolution Approving Year 2003 Tree Trimmer License
Tree Trimmers operating within the City of Shorewood must complete an annual license
application, provide proof of insurance coverage, and pay the appropriate license fee. The
attached proposed resolution identifies two additional tree services that have satisfied the
requirements to be licensed to provide tree trimming service in the City in 2003.
Council Action
.
A Motion to Adopt a Resolution Approving Year 2003 Tree Trimmer Licenses
~3D
ft
t.J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING LICENSES FOR TREE TRIMMERS
WHEREAS, the Shorewood City Code Section 305 provides for the annual
licensing of tree trimmers in the City; and
WHEREAS, said Section provides that an applicant complete a Tree Trimmer's
License Application and fulfill certain requirements concerning insurance coverage and pay
licensing fee; and
WHEREAS, the following applicant has satisfactorily completed this process and
has submitted the requirements for the issuance of a License for Tree Trimmers.
.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shore wood as
follows:
That a License for Tree Trimming be issued for a term from April 28, 2003 to December
31, 2003, to the following applicant:
Permit #
Company Name
Address
03-40
Enchanted Forests, Inc.
22846 Baseline Blvd., Jordan, MN 55352
03-41
Aaron's Tree Service
Box 884, Wayzata, MN 55391
ADOPTED by the City Council of the City of Shorewood this 28th day of April, .
2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
April 22, 2003
CC:
Mayor and City Council Members
Jean Panchyshyn, Deputy Clerk jp
Craig W. Dawson, City Administrator ~
LIQUOR LICENSE RENEWALS
.
TO:
FROM:
RE:
Two establishments currently hold on-sale liquor licenses in the City: The Minnetonka Country
Club and the American Legion Post #259. Liquor licenses expire May 31, 2003.
The Minnetonka Country Club has fulfilled the requirements for issuance of appropriate Liquor
Licenses. It has provided the Certificate of Insurance, and background checks were completed.
.
For the Minnetonka Country Club, there were no disclosable records for convictions within the
past five years of any violation of laws of the State of Minnesota or City ordinances relating to
intoxicating liquor.
The American Legion Post #259 has not yet submitted its documents for liquor license renewal.
Staff has confirmed that five representatives of the American Legion did attend the Alcohol
Compliance Check Awareness Training session provided by the South Lake Minnetonka Police
Department on April 10. Upon receipt of all required documents by the American Legion, its
renewal license application will come forward to Council for consideration of approval.
Council Action
Staff recommends Council adopt the Resolution approving the Liquor License renewal for
the Minnetonka Country Club.
#3E
ft
~J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE
INTOXICATING LIQUOR & SPECIAL SUNDAY SALES
WHEREAS, the Shorewood City Code, Sections 402.02,403.05, 1300.01 and 1300.02,
provides for the licensing of the sale of intoxicating liquor in the City and requires a special license
for Sunday sales; and
WHEREAS, said Code provides that an applicant shall complete an application, shall
fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the" on-sale" of intoxicating liquor and
for a special license for "Sunday Sales".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
.
That a License for the "on-sale" of intoxicating liquor and a special Sunday License for
sales be issued for a term of one year, from June 1, 2003 to May 31,2004, consistent with
the requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant
Address
Minnetonka Country Club
24575 Smithtown Road
Shorewood, :MN 55331
ADOPTED by the City Council of the City of Shorewood this 28th day of April, 2003.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT FOR THE
REDEVELOPMENT OF THE CARMICHIEL AUTO SALVAGE PROPERTY
WHEREAS, Capestone Builders (Applicant) has an interest in the property (Subject
Property) located at 20755 and 20775 Manor Road and , legally described as:
"Lot 77 and 78 of Auditor's Subdivision Number 141, Hennepin County, Minnesota and
that part of Government Lot 5 lying east of Manor Road"; and
WHEREAS, the Applicant proposes to remove an existing nonconforming auto salvage
yard and redevelop the property into 12 two-family dwellings (24 units) and one single-family
dwelling; and
.
WHEREAS, the Applicant has applied to the City for a Comprehensive Plan
amendment, increasing the proposed density on the property from "Minimum Density
Residential (0-1 unit per acre)" to "Medium Density Residential (3-6 units per acre)"; and
WHEREAS, the Applicant's application was reviewed by the Shorewood Planning
Director, whose recommendations have been set forth in memoranda to the Planning
Commission, Mayor and City Council, dated 30 January 2003 and 27 February 2003, both of
which are on file at the Shorewood City Hall; and
WHEREAS, the Applicant's application was reviewed by the Shorewood City
Engineer, whose recommendations have been set forth in a memorandum to the Planning
Commission, Mayor and City Council, dated 30 January 2003, which memorandum is on file at
the Shorewood City Hall; and
.
WHEREAS, a public hearing was held and the Applicant's application was reviewed by
the Planning Commission on 4 February 2003, the minutes of which meeting are on file at the
Shorewood City Hall;
WHEREAS, the Applicant's application was considered by the City Council at its 24
March 2003 meeting at which time the Council reviewed memoranda prepared by City staff, the
record of the public hearing and the recommendations of the Planning Commission. The
minutes of the meeting are on file at the Shorewood City Hall;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota as follows:
1. The Shorewood Comprehensive Plan - Proposed Land Use Plan is hereby amended to
designate the Subject Property "Low to Medium Density Residential (2-3 units per
acre)".
If.!JF
2. Paragraph 4 of the Area Plan for Planning District 12 is hereby amended to read:
"The auto salvage yard is highlighted as an area of further study, from a land use as well
as environmental perspective. Environmental studies of this site have begun, indicating
that soils have been contaminated to some degree. Cleanup ofthis property must be
accomplished in accordance with Minnesota Pollution Control Agency standards and
monitored by the MNPCA. The "Low to Medium Density Residential" land use
designation for this site is dependent upon city services (i.e. municipal water) being
extended to the property."
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of
April, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG DAWSON, CITY ADMINISTRATOR/CLERK
-2-
.
.
.
.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO:
FROM:
DATE:
RE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
April 22, 2003
Authorization to Advertise for Position - Light Equipment Operator
In 2001 the Public Works Department chose not to fill the vacancy created by the departure ofMr.
Larry Niccum. Duties for the department were reallocated within the department to cover the gap.
On January 1,2003, the Public Works Department commenced with the operation and maintenance of
the sanitary sewer and water systems. Initial analysis of the duties and responsibilities indicated that
this would require two additional full time employees to maintain the system. However, the
commitment made to the City Council was that we would try to make the operations work with only
one full time employee.
Therefore, staff is seeking authorization to advertise for one full time position of Light Equipment
Operator. If approved, advertisements will be placed in the local papers, the League Bulletins, and on
the City's web site.
::/3~
To: City of Shorewood City Council
From: Tom Skramstad, LMCD Representative
Subject: LMCD Newsletter
Date: April 16, 2003
Here is my "periodic" report of the activities of the LMCD.
1. Motorized watercraft amendment: Since the last report, the LMCD has been working with the City of Minnetrista
regarding protection of this weUands/creek area. Minnetrista wants to protect this area (Upland Farm and the rest of
the creek) from further development with appropriate ordinances. Discussions are ongoing. Meanwhile the LMCD
ordinance passed last year is in force and limits motors on the creek to small electric fishing motors.
2. Water Patrol DeDuties: Two additional deputies were added to the Water Patrol during the summers of 2001 and
2002, thanks to funding provided by Hennepin County, LMCD member cities and local businesses. Both the Sheriffs
department and the LMCD feel that the additional deputies made a solid and positive difference. We received word
in December that Hennepin County was going to fund the entire project for 2003.
.
3. Solar Lights on Buoys: Lights were installed on the following red and green navigational channel buoys for the
2002 season as a pilot project: 1) both ends of the Arcola Bridge and the immediate area of the western part of
Smiths Bay leading from the Arcola Bridge, 2) both ends of the Narrows Channel, and 3) the southeast side of Spray
Island on the western section of East Upper Lake. Feedback on the project was very positive, and so the project will
be expanded in 2003 (details under development). A new style of light will be used in 2003 and an improved
method of attaching the lights to the buoys is also being developed. (I will try to bring samples of these lights to the
meeting.)
4. New Buoys: The Coast Guard has a new requirement for certain types of buoys. "Point buoys" will now be colored
with white and black vertical stripes, and the 190 point buoys on the Lake will be replaced with this new style this
Spring. Hennepin County is working a way to communicate the point buoy changes to the public. (I will bring pictures
of the new buoys.) At some future time a new "mid~channel" buoy might be added to certain locations. These buoys
will have red and white vertical stripes with a red sphere on top.
.
5. Miltoil Harvesting Proaram: Last year, the LMCD Board approved the trade~in of two older milfoil harvesters for a
new one. The new harvester will be delivered this Spring, and payment for this harvester will come from the
Equipment Reserve Fund, which are donated funds that do not come from tax levies on the cities. As a result, the
harvesting "fleer will consist of 4 harvesters. Because the fleet will be newer and more efficient, overall coverage of
the lake will be better with 4 machines than it was with 5. In addition, the LMCD Board authorized the staff to
negotiate the purchase of a used "high speed transport," which will allow the milfoil to be transported to shore about
three times faster. This will allow the harvesters to spend more of their time cutting the milfoil rather than
transporting it to shore.
6. Zebra Mussels: In 2002, the LMCD and the Lake Minnetonka Association (LMA) joined forces to fund a pilot
inspection program. Under this program, public boat launch ramps at Maxwell Bay, North Arm and Spring Park were
staffed with DNR watercraft inspectors (on a rotating basis) from 7~ 17 until 9-7-2002. This program will be expanded
this year: the Gray's Bay launch ramp will be added and the coverage will begin in May and run until mid-
September. The LMCD feels that combating the threat of zebra mussels must start with a public education program
and Shorewood should expect an email from the LMCD office with a public education message. If this information
could get into one of the upcoming Shorewood Report newsletters, it would help the campaign. Thanks in advance
for anything you can do to help.
1t=- 4 A
7. Licenses/Permits: Inspections of all deicing installations is complete. Most applications for licensed multiple dock
facilities are complete. Most applications for charter boat licenses and liquor licenses are complete.
8. Liquor Licenses on Charter Boats: LMCD Code requires all liquor licensees to attend mandatory training
annually, facilitated by LMCD and Hennepin County Sheriff's Office Water Patrol staff. The focus of these training
sessions is on charter boat rules, related liquor regulations, general discussion on feedback received from the
public, and other State of Minnesota and Hennepin County regulations pertaining to watercraft for hire. These
sessions have been completed for the 2003 season.
9. Web Page: The LMCD's Web site is http://www.lmcd.org
As always, I am interested in feedback regarding the content, frequency, and level of detail contained in this report.
.
Tom Skramstad
toms@mr.net
952-474-5374
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CITY OF SHOREWOOD
PLANNING COMM:ISSION MEETING
TUESDAY, 15 APRIL 2003
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:08 P.M.
ROLL CALL
Present:
Chair Bailey; Commissioners Gagne, Borkon, Packard, White, Pisula, and
Woodruff'; Planning Director Nielsen
Absent:
Council Liaison Lizee
APPROVAL OF MINUTES
. April 8, 2003
Gagne moved, Pisula seconded, Approving the April 8, 2003 Planning Commission Minutes
as presented. Motion passed 7/0.
1. 7:00 P.M. PUBLIC HEARING - C.U.P. FOR FENCE HEIGHT IN FRONT YARD
Applicant: Thor and Denise Holmgren
Location: 23880 Smithtown Road
Chair Bailey opened the Public Hearing at 7:08 P.M., noting the procedures utilized in a Public Hearing.
Nielsen reported that the applicant, Thor Holmgren, had requested a conditional use permit to
construct a six-foot high wood fence across the front of his property at 23880 County Road 19.
The property is zoned R-2A, Single and Two-Family Residential and contains approximately
32,132 square feet of area. County Road 19 is designated in the Shorewood Comprehensive Plan
as an arterial street. The proposed fence would be located, extending from the existing driveway
to the east lot line of the applicant's property.
While Nielsen explained that Shorewood's fence requirements typically limit fences in front
yards to four feet in height. An exception was established several years ago for properties
abutting arterial street. In order to mitigate the impact of these busier roadways, the Code now
allows fences up to six feet in height, by conditional use permit. The criteria for such a c.u.P. is
set forth in Section 1203 Subd. 2.f. of the Zoning Code. Following is how the applicant's
request complies with the criteria:
1. The fence must be located at least eight feet from the property line. This is
intended to provide space for landscaping. The applicant's fence will be situated
behind a line of dogwood shrubs that currently exist on the property.
),
Planning Commission Meeting
April 15, 2003
Page 2 of6
'1
2. The applicant must submit a landscape plan for the street side of the fence. This
is intended to lessen the visual impact of man-made structures so close to the
roadway. In this case the applicant proposes to maintain an existing row of
dogwood shrubs that already exist on the site.
3. The proposed fence has no effect on traffic visibility. Between the right-of-way
for County Road 19 and the required setback, there is ample room for cars on the
County Road to see cars exiting the site.
In light of the preceding, Nielsen indicated that it is recommended that the applicant's request for
a conditional use permit be approved, subject to the existing buffer row ofDogwood's/landscape
screen being maintained.
Chair Bailey closed the Public Testimony at 7:14 P.M.
White inquired whether there would be sufficient ROW if a sidewalk were ever proposed along .
this stretch of County Road 19.
While the City should consider its trail projects further out, Nielsen stated that this is a County
Road and maps show ample room for a trail.
White questioned whether the fence should be moved back.
Nielsen explained that the County requires a 66' ROWand that the applicant's fence already
falls 8' inside of his property to allow for landscape etc.
White asked if the Commission should make other suggestions with regard to the landscaping.
Nielsen stated that the Commission could make additional recommendations if they felt the
proposed landscaping was not adequate.
Woodruff moved, White seconded, recommending approval of the Conditional Use Permit
permitting construction of a six foot high wood fence across the front of the property,
subject to staff recommendations. Motion passed 7/0.
.
2. SIMPLE SUBDIVISION - SMITHTOWN ESTATES
Applicant: Roger Anderson
Location: 23625 and 23675 Smithtown Road
Chair Bailey opened the Public Hearing at 7:16 P.M., reiterating the procedures utilized in a Public
Hearing.
Nielsen explained that the applicant, Roger Anderson, proposes to combine the two properties at
23625 and 23675 Smithtown Road and resubdivide them into three single-family residential lots.
The properties are located in the R-2A, Single and Two-Family Residential zoning district, and
contain a total of 71,976 square feet. The two existing lots both have homes on them. Mr.
Anderson proposes to create a third building site between the two homes.
"
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Planning Commission Meeting
April 15,2003
Page 3 of6
Nielsen continued that the land ranges in elevation from 955.0 in the southeast comer, down to
939.0 in what appears to be a fairly well defined drainage swale between proposed Lots 2 and 3.
From there it rises back up to 945.0 in the northwest comer. Scattered trees on the site appear to
be as large as 18 inches in diameter. An 18-inch reinforced concrete sewer pipe, owned by
Metropolitan Council Environmental Services cuts through the site, between proposed Lots 2
and 3.
Nielsen stated that, with regard to:
A. Zoning Requirements. The proposed plat complies with the lot area, width and depth
requirements of the R-2A zoning district. The preliminary plat shows the required
setbacks for the R-2A district. Both of the existing homes will comply and there appears
to be ample buildable area on the newly created lot.
.
B. Subdivision Requirements:
1. The plat needs to have a label - Block 1.
2. Grading, drainage and utilities will be subject to review and approval by the City
Engineer. The plat shows only five-wide drainage and utility easements between the
lots. These must be increased to 10 feet - wider if recommended by the City
Engineer. Also, there is no indication of an easement for the existing MCES sewer
line. If none exists, the final plat should include such an easement, in a width
recommended by the City Engineer. The final plat should also include a drainage
plan, with a proposed house pad elevation for the new lot.
The developer, must also address sanitary sewer service. If it is intended that the lot would
connect to the MCES line, plans will have to be approved by them.
3. The developer must obtain approval from Hennepin County for any new driveway on
Lot 2.
.
C. Tree Preservation and Reforestation: The subdivision by itself does not appear to require
the removal of any trees, in which case tree replacement can be addressed with the
building permit for Lot 2. If, however, grading drainage or utilities dictate site alteration,
a tree preservation plan should be submitted with the final plat.
Nielsen reported that it was recommended that the preliminary plat be approved, subject to the
resolution of issues raised herein, plus any that may be raised by the City Engineer. These issues
should be addressed in the final plat, which must be submitted within six months of Council
approval of the preliminary plat.
Mr. Anderson indicated that he had purchased the parcel at 23675 Smithtown Road a year ago
with the intent to subdivide the property, only to find out that the property wasn't big enough to
be divided. In the interim, Mr. Anderson purchased the second parcel at 23625 Smithtown Road.
While he pointed out that the sewer intercept was not shown on the original surveys, Mr.
Anderson stated that now that it had been located, it could be accommodated. Finally, although
..
Planning Commission Meeting
April 15,2003
Page 4 of6
v
the applicant had not submitted a formal request for a driveway to Hennepin County, informal
conversations with County representatives indicate that they don't foresee this to be an issue.
Chair Bailey closed the Public testimony at 7:40 P.M.
Nielsen indicated that, even in the worst case scenario, the County might require a shared
driveway.
Chair Bailey inquired about the ROWand shoulder.
Nielsen stated that the County requires a 66' ROWand often times tries to acquire additional
right of way. Nielsen reiterated that the ROW consists of the traveled surface of the roadway,
plus boulevards for maintenance measure.
Mr. Anderson commented that he would not object to granting additional easement or ROW if
the County found it necessary. .
Nielsen indicated that the City would defer the ROW decision to the County, however, if the
pedestrian way was shown on this side of the street, the City could ask for additional ROW.
Chair Bailey recommended that, in a future work session, the City define the terms sidewalk,
trail, and pedestrian way.
Since one of the southerly neighbors had expressed concern with regard to runoff, Woodruff
questioned how the drainage issues might back up onto that neighbor's property.
Mr. Anderson indicated that he would use grading to ensure runoff flows towards the culvert,
and work with Engineer Brown as he reviews any plans.
Nielsen explained that the neighbor was concerned that the water runoff might be redirected to .
the south and back up on her property.
Woodruff suggested that the Commission consider recommending additional trees to offset any
drainage issues.
Mr. Anderson stated that the lot would accommodate additional trees.
Borkon moved, Gagne seconded, recommending preliminary plat approval, subject to staff
recommendations and resolution of any issues raised by the City Engineer. These issues
should be addressed in the final plat, which must be submitted within six months of
Council approval of the preliminary plat. Motion passed 7/0.
3. DISCUSS SENIOR HOUSING CODE AMENDMENT
Chair Bailey stated that, after posing the senior housing amendment this evening during the joint
Council and Commissions meeting, there was little comment from the Council. In his opinion,
this indicated that the City had grown more comfortable with the recommendation.
..
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Planning Commission Meeting
April15,2003
Page 5 of6
Woodruff pointed out that, while density would be reduced throughout the City, the future
development of the NSP site could accommodate senior housing.
Nielsen agreed that the NSP site would provide an excellent mixed use area. He reminded the
Commission that any potential plans would need to include a public hearing.
Woodruff moved, Borkon seconded, to recommend approval of the Senior Housing Code
Amendment, and recommend that the Area Plan discussion include a reference to the
potential use of the NSP site for senior housing. Motion passed 7/0.
4. MATTERS FROM THE FLOOR
There were none.
.
5. DRAFT NEXT MEETING AGENDA
Nielsen explained that there would be four Public Hearings and two Simple Subdivisions
scheduled for the May 6, 2003 Planning Commission Meeting.
With regard to item 1 of the draft agenda and the numerous variances already granted the
applicant, White questioned at what percent or what point a remodel becomes a rebuild.
6. REPORTS
· Liaison to Council
Packard reported that the Cross', owners of the Shorewood Yacht Club, want to be allowed to
offer powerboat access forever.
.
Nielsen indicated that the Yacht Club is currently in violation of Code and has no license to
operate at all. He questioned whether the City should even review the application while the
Yacht Club is in violation. He stated that he would clarify this issue with the City Attorney.
Packard reported that John Grube, of Hennepin County, relayed his confidence to the Council
that the County Road 19 intersection was moving forward. While time was slipping away for
2003, he indicated that the County continues to work with Tonka Bay and the strip mall owner.
White asked if the Smithtown Crossing mall name change would make this name an option for
the intersection or corridor. She asked if the mall owner supported the intersection and or
undergrounding of power lines along the corridor.
While the Shorewood City Council is in favor of undergrounding lines, Nielsen indicated that
Tonka Bay is reluctant to underground. In his opinion, Nielsen felt it was in the mall developers'
best interest to underground lines as well and this position would go a long way in moving the
City of Tonka Bay towards a resolution. Nielsen stated that undergrounding power lines along
Smithtown Road was also desirable and noted that the small section along the corridor would
cost an estimated $90,000 for Shorewood.
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Plamring Commission Meeting
April 15, 2003
Page 6 of6
"I
Chair Bailey asked if the Commission was in a position to evaluate the corridor for County Road
19.
Nielsen stated that he would support the Commission's efforts to develop a plan, in advance, that
would be ready for approval by the City Council in order to get the Council to commit to the
additional funding upfront.
Gagne asked how the Cub building was progressing.
Nielsen indicated that the building was coming along and commented that his sense would be
that the Cub Foods developers would support the proposed water system extension ordinance.
He stated that Seifert, ofthe Linden Hills development, was satisfied with the proposal change. .
Gagne inquired how the costs of the water extension would compare to construction of the Cub
Foods water tank.
Nielsen noted that developers would be responsible for either the cost of the project or the .
connection fees, whichever is greater. This change benefits the developers overall and would be
significantly less for Cub Foods than the estimated $300,000 plus water tank.
· SLUC
Nielsen requested interested participants contact him by April 22, 2003, to reserve space for the
Sensible Land Use Coalition program titled: Regionalism: Does Form Dictate Function? slated
for April 30, 2003 from 11 :30 A.M. to 1 :30 P.M.
· Other
Woodruff confirmed that she would serve as City Council liaison for May.
Borkon suggested that the Commission add a discussion over the use of recreational water toys .
to their 2003 goals. Due to safety concerns, she wished to determine whether the City had any
jurisdiction over these recreational items.
Nielsen indicated that he would investigate whether the City holds any control over stationary
items, such as tramps, icebergs, etc.
7. ADJOURNMENT
Borkon moved, Pisula seconded, Adjourning the Planning Commission Meeting of April
15,2003, at 8:15 P.M. Motion passed 7/0.
RESPECTFULLY SUBMITTED.
Kristi B. Anderson
Recording Secretary
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
10 April 2003
RE:
Holmgren, Thor - C.D.P. for 6' Fence in Front Yard
FILE NO.:
405(03.08)
BACKGROUND
.
Thor Holmgren has requested a conditional use permit to construct a six-foot high wood
fence across the front of his property at 23880 County Road 19 (see Site Location map-
Exhibit A, attached). The property is zoned R-2A, Single and Two-Family Residential
and contains approximately 32,132 square feet of area. County Road 19 is designated in
the Shorewood Comprehensive Plan as an arterial street.
The proposed fence will be located as shown on Exhibit B, extending from the existing
driveway to the east lot line of the applicant's property. The fence will be an alternating
board on board design (see Exhibit C).
ANAL YSISIRECOMMENDATION
Shorewood's fence requirements typically limit fences in front yards to four feet in
height. An exception was established several years ago for properties abutting arterial
streets, as defined in the Shorewood Comprehensive Plan. In order to mitigate the impact
of these busier roadways, the Code now allows fences up to six feet in height, by
conditional use permit. The criteria for such a C.D.P. is set forth in Section 1203 Subd.
2.f of the Zoning Code. Following is how the applicant's request complies with the
criteria:
...
~., PRINTED ON RECYCLED PAPER
#7.A.
Memorandum
Re: Holmgren C.U.P.
10 April 2003
1. The fence must be located at least eight feet' from the property line. This
is intended to provide space for landscaping. The applicant's fence will be
situated behind a line of dogwood shrubs that currently exist on the
property.
2. The applicant must submit a landscape plan for the street side of the fence.
This is intended to lessen the visual impact of man-made structures so
close to the roadway. In this case the applicant proposes to maintain an
existing row of dogwood shrubs that already exist on the site.
.
3. The proposed fence has no effect on traffic visibility. Between the right-
of-way for County Road 19 and the required setback, there is ample room
for cars on the County Road to see cars exiting the site.
In light of the preceding, it is recommended that the applicant's request for a conditional
use permit be approved, subject to the existing landscape screen being maintained.
Cc: Craig Dawson
Thor Holmgren
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PROPOSED FENCE LOCATION
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Exhibit C
PROPOSED FENCE
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927- (952) 474-3236
FAX (952) 474-0128 - www.cLshorewood.mn.us - cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
DATE:
11 April 2003
RE:
Smithtown Estates - Preliminary Plat
FILE NO.:
405(03.07)
BACKGROUND
Roger Anderson proposes to combine the two properties at 23625 and 23675 Smithtown
Road (see Site Location map - Exhibit A, attached), and resubdivide them into three
single-family residential lots, as shown on Exhibit B. The properties are located in the R-
2A, Single and Two-Family Residential zoning district, and contain a total of71,976
square feet. The two existing lots both have homes on them. Mr. Anderson proposes to
create a third building site between the two homes.
The land ranges in elevation from 955.0 in the southeast comer, down to 939.0 in what
appears to be a fairly well defined drainage swale between proposed Lots 2 and 3. From
there it rises back up to 945.0 in the northwest comer. Scattered trees on the site appear
to be as large as 18 inches in diameter. An 18-inch reinforced concrete sewer pipe,
owned by Metropolitan Council Environmental Services cuts through the site, between
proposed Lots 2 and 3.
ANAL YSIS/RECOMMENDATION
A. Zoning ReQuirements. The proposed plat complies with the lot area, width and
depth requirements of the R-2A zoning district. Following is how the lots
compare to the minimum requirements:
ft
t.~ PRINTED ON RECYCLED PAPER
#7 B.
Memorandum
Re: Smithtown Estates - Preliminary Plat
11 April 2003
Minimum Requirement
Lot I
Lot 2
Lot 3
Area: 20,000 sq. ft.
Width: 100 feet
Depth: 120 feet
23,425 sq. ft.
110'
220'
21,922 sq. ft.
103'
220'
26,638 sq. ft.
115'
220'
The preliminary plat shows the required setbacks for the R-2A district. Both of
the existing homes will comply and there appears to be ample buildable area on
the newly created lot.
B. Subdivision Requirements:
.
1. Theplat needs to have a label- Block 1.
2. Grading, drainage and utilities will be subject to review and approval by the
City Engineer. The plat shows only five-wide drainage and utility easements
between the lots. These must be increased to 10 feet - wider if recommended
by the City Engineer. Also, there is no indication of an easement for the
existing MCES sewer line. If none exists, the final plat should include such
an easement, in a width recommended by the City Engineer. The final plat
should also include a drainage plan, with a proposed house pad elevation for
the new lot.
The developer, must also address sanitary sewer service. If it is intended that
the lot would connect to the MCES line, plans will have to be approved by
them.
.
3. The developer must obtain approval from Hennepin County for any new
driveway on Lot 2.
C. Tree Preservation and Reforestation: The subdivision by itself does not appear to
require the removal of any trees, in which case tree replacement can be addressed
with the building permit for Lot 2. If, however, grading drainage or utilities
dictate site alteration, a tree preservation plan should be submitted with the fmal
plat.
It is recommended that the preliminary plat be approved, subject to the resolution of
issues raised herein, plus any that may be raised by the City Engineer. These issues
should be addressed in the final plat, which must be submitted within six months of
Council approval of the preliminary plat.
Cc: Craig Dawson
Larry Brown
Roger Anderson
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SITE LOCATION
Smithtown Estates - Preliminary Plat
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MARJORIE D. BROOKS
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23610 Gillette Curve
Shorewood, MN 55331
952-474-6321
March 31, 2003
Patti Helgesen
Planning Commission
City of Shorewood
5755 Country Club Road
Shorewood, MN 5533'1
Dear Ms. Helgesen,
I have concerns about the intentions of the property owner of 23625 and 23675
Smithtown Road. I understand he has requested a permit to subdivide the
properties to allow an additional single family dwelling to be built on the said
properties. My concern is if any changes are to be made to the grade of the
properties, the water drainage of said properties will, most likely, be affected.
I live directly behind his properties and border both addresses. Currently, the
runoff waters from Gillette Curve drain across my property and on through his
properties to a culvert along Smithtown Road. Since there is not a storm drain
system installed, I am concerned how the land excavation will change the flow of
the drainage from Gillette Curve and adjoining properties. If he is granted the
permit to subdivide and build a new home, I want to be assured that the runoff
waters will not back up and flood my property.
In addition, I have a concern involving the existing sewer line. If my memory
serves me correctly, I believe the placement of the sewer line runs through my
yard and between his two properties. I need assurance that problems will not
arise causing a sewage backup into my home or onto my property.
Before any of these matters become an issue, I wanted the Planning
Commission to understand my concerns before he has been granted his
request. Please feel free to call me after 4:00 p.m. to further discuss these
matters.
Sincerely, ~ 1) ~
Marjorie D. Brooks
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION ACCEPTING THE CITY OF SHOREWOOD 'OPT OUT' STUDY
FINAL REPORT
WHEREAS, in 2000, the Minnesota Legislature passed a law (Chapter 493, Sect.
21) allowing Minnetonka and Shorewood to opt out of the regional transit system by 30 June
2003; and .
WHEREAS, the City of Shorewood wanted an in-depth study to examine the
issues related to public transit service delivery within the community; and
WHEREAS, in October of 2002, the Shorewood City Council hired the
Transportation Consulting firm ofUR, Inc. to prepare an opt out study for the City of
. Shorewood; and
WHEREAS, the "City of Shorewood 'Opt Out' Study Final Report", March
2003, prepared by LJR, Inc. was reviewed by the Shorewood Planning Commission at its study
session on 25 March 2003, the minutes of which meeting are on file in the Shorewood City
offices; and
WHEREAS, the 'Opt Out' Study. was reviewed by the Shorewood City Council
at its regular meeting on 14 April 2003, the minutes of which meeting are on file in the
Shorewood City offices; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
.
The City of Shorewood 'Opt Out' Study Final Report, March 2003, prepared by ~ Inc.
is hereby accepted, and the recommendation contained therein shall be taken into
consideration in future discussions with the Metropolitan Council.
ADOPTED by the City Council of the City of Shorewood this 28th day of April,
2003.
ATTEST:
WOODY LOVE, MAYOR
CRUG DA WSON~ CITY ADMINISTRATOR/CLERK
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council (j)
Craig W. Dawson, City Administrator
April 24, 2003
Acceptance of Final Report of Community Visioning Study
. City Council discussed bringing the community visioning project to closure at its work session on
April 14, 2003. Specifically, the Council wished to accept the.report final report formally. The
Council also asked staff to identify ways that the community visioning report could be used on an on-
going basis.
Community Visioning Study: Hoisington Koegler Group, Inc., the cities' consultant on this project, .
has edited the final report and referred to the project as the Community Visioning "Study", and
removed references to a Community Visioning "Plan". HKGi has delivered the revised report, and
the supporting community outreach report by The Lawless Institute, in electronic format on a
compact disc. The City's website now includes this new CD version, along with a more general
description of the study and how it may be used.
.
On-going Use of the Study: The community visioning study was designed to provide the
participating cities of Shorewood and Excelsior, as well as the other cities in the South Lake
Minnetonka community, additional perspectives for their community planning and service-delivery
decisions. It consciously strove to include the views and comments of persons who typically don't
come to public meetings or workshops. The community visioning study discusses recurrent themes
from these and other participants in the process. The study can be a valuable tool to consult when
projects, initiatives, or ,goal/priority-setting are being considered.
The report also suggests a number of activities that can be undertaken. A summary of the key
strategies identified by study participants is attached. One key.activity, as underscored by Bruce
Chamberlain ofHKGi, is to "convene an annual "South Lake Minnetonka Summit' to identify core
quality of life issues affecting South Lake Minnetonka and evaluate collaborative efforts underway to
address them." Someone(s) needs to take leadership to convene the summit, and the Shorewood City
Council, perhaps in conjunction with the Excelsior City Council, may wish to organize this meeting.
I have discussed what ones may be more doable in the near term with the Excelsior city manager; we
suggest Items Iii, 2i and 2iv, 3ii, and 4i. Item 2v can be done on a stafflevel.
CITY COUNCIL ACTION:
A resolution has been prepared for the Council to accept the final report of the South Lake
Minnetonka Community Visioning Study.
ft
~.1 PRINTED ON RECYCLED PAPER
:IF <& B
Main Points/Strategies To Pursue in South Lake Minnetonka Vision Plan
Obiective 1: Determine simple and inviting approaches to continued multi-community collaboration
in the South Lake Minnetonka area.
i) Recognize the Excelsior Area Chamber of Commerce's leadership in South Lake Minnetonka
Area collaboration and foster even stronger public/private partnerships through Chamber
activities.
ii) Convene an annual "South Lake Minnetonka Summit" to identify core quality of life issues
affecting South Lake Minnetonka and evaluate collaborative efforts underway to address
them. Organize the Summit to be inclusive to all of the South Lake Minnetonka communities
by rotating the location and organization responsibility.
Obiective 2: Collaborate on the designation, design, improvement, and maintenance of spaces with
area-wide significance in South Lake Minnetonka.
i) Through a combined effort of local Park & Recreation Commissions and City staffs, develop
a collaborative approach to building and maintaining a South Lake Minnetonka arterial trail
system that focuses on interconnecting important community destinations such as downtown
Excelsior, Freeman Park, Chowens Comer, and others. Arterial trails can be defined as
broader in scope than neighborhood trails/sidewalks but more focused than regional trails
such as the Southwest LRT Regional Trail.
ii)
Identify key Lake Minnetonka vistas from public spaces in South Lake Minnetonka and
. develop tools and strategies to preserve them. Options for preservation could include
voluntary land owner conservation easements, overlay zoning designation, or public
acquisition when opportunities arise. This could be accomplished by integrating visual
surveys/inventories completed by several interest groups in the community such as the
Excelsior-Lake Minnetonka Historical Society, garden clubs, boating clubs and others, and
identifying key lake views on official city maps.
iii) Identify potential greenway corridors and open spaces in South Lake Minnetonka that
preserve habitat and the sense of rural character. In unique cases, greenways could also help
define community edges or double as trail corridors. Like lake views, options for
preservation could include voluntary landowner conservation easements overlay zoning
designations, or public acquisition when opportunities arise. This could be accomplished by
building on the recently completed Shorewood Land Conservation and Environmental
Committee Report that inventories remaining open space. Among available open space, key
greenway opportunities could then be mapped to target a preservation effort.
iv) Identify elements of improvement in Downtown Excelsior that directly serve the entire South
Lake Minnetonka area and strategize methods of collaborative involvement in accomplishing
these improvements. This effort can be addressed in greater detail in the Downtown Excelsior
Master Plan currently underway.
.
.
.
(
.
.
v) Identify key commercial crossroads in South Lake Minnetonka that have redevelopment
opportunities and create redevelopment concepts for each area that can be used to express the
community vision for redevelopment. Key crossroads could be defined as neighborhood
commercial nodes that also serve as gathering places. In order to enhance the neighborhood
gathering aspect, crossroads could include elements like outdoor plaza, coffee shop,
pedestrian connections to surrounding neighborhoods, transit stop, and a mix of uses. An
effort to enhance commercial crossroads would likely be viewed favorably by grant programs
such as Metropolitan Council Livable Communities, TEA-21, and others.
Objective 3: Use the collaborative umbrella of South Lake Minnetonka to more effectively and
efficiently deliver superior municipal services.
i)
Within each municipality participating in the South Lake Minnetonka collaborative, conduct
an annual, internal review to identify where collaboration could improve delivery of services.
This effort would be led by City staffs.
ii) Through Planning Commission and staff coordination, develop complementary, cross-
jurisdictional land use plans. This is especially applicable to life-cycle housing, commercial
zoning and compatibility/cross-benefit between downtown Excelsior and commercial
crossroads.
Obiective 4: Strengthen the flexibility and viability of community programs and service
organizations by defining their "reach" as South Lake Minnetonka.
i)
Work with the Metropolitan Council to create a South Lake Minnetonka housing initiative.
The initiative may be closely linked with redevelopment plans for downtown Excelsior and
commercial crossroads in order to provide some affordable and life-cycle housing in
proximity to good, services, and transit.
CITY OF SHOREWOOD
RESOLUTION NO. 03 -
A RESOLUTION ACCEPTING THE FINAL REPORT
OF THE SOUTH LAKE MINNETONKA COMMUNITY VISIONING STUDY
WHEREAS, in late 2000 the City Council decided to undertake a community visioning
study to help develop a common vision among the South Lake Minnetonka cities, and that will help
the cities work together to serve our interdependent community; and
WHEREAS, the City engaged the consulting services of Hoisington Koegler Group, Inc.,
(HKGi), and its team which included The Lawless Institute and MMC Associates, to perform the
study; and
WHEREAS, while the HGKi team performed a scoping study in 2001, the City of
Shorewood encouraged the participation of the cities of Deep haven, Excelsior, Greenwood, and
T onka Bay at the marginal cost of including them in the project, in order to define the scope of the
project that HGKi would subsequently perform; and
.
WHEREAS, the City of Excelsior elected to participate in the Community Visioning Study,
and was therefore included in the project when its next phase began in Fall 2001; and
WHEREAS, the HGKi team prepared its report based information gained during random
selected interviews, a public workshop, two strategy sessions involving the two cities' councils and
their advisory commissions, and subsequent work sessions on the draft report with the city councils
individually during 2002; and
WHEREAS, in early 2003 the City Council requested discussion regarding the final report
and the intent of the study, and this discussion occurred on April 14, 2003; and
WHEREAS, the Final Report of the Community Visioning Study represents information .
that the City may use as it considers matters of community planning, service delivery, and
cooperative and collaborative opportunities among the South Lake Minnetonka cities,
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Shorewood that it
accepts the Final Report of the Community Visioning Study, including its supporting reports and
materials, as prepared by Hoisington Koegler Group, Inc., and its team.
ADOPTED by the City Council of the City of Shorewood this 28th day of April, 2003.
Attest:
Woody Love, Mayor
Craig W. Dawson, City Administrator
)
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.
South- Lt{,u :M.inne.tonK.t{, Visionin1 Stu~1j
Cities of Shorewood and Excelsior, Minnesota
September 25, 2002
ml3
fgU Hoisington Koegler Group Inc.
IiGWlGlSrmmm Lawless Institute
. Mtv1C Associates
Why Visioning??? .............. ....... ......................................... ..... ............................... 1
The Study Area . ..... ... .... ..... ....... ..... ........... ................. ............. ........... ...... .... .......... 1
The Planning Process ............................. ....................................... ... ...................... 2
What the South Lake Community Told Us ............................................................ 4
The Vision.... .............. ..................... ................................... ............ ............ ............ 8
A Structure to Implement the Vision ................................................................... 10
Objective and Strategies ................ ........ ....................................... ..... .................. 11
First Steps . ................... ............. ........ ....... ................. ........ ............. ...................... 16
Conclusion.. ............... ........... ..... ....................................... ................................... 17
Workshop Results .............................. ............ ................ ........... ........ ....... Appendix
City of Shorewood
Woody Love, Mayor
Christine Lizee, Council Member
Scott Zerby, Council Member
Laura Turgeon, Council Member
John Garfunkel, Council Member
Craig Dawson, City Administrator
City of Excelsior
Teri Haugland, Mayor
Tim Caron, Council Member
Charlie Thomson, Council Member
Dick Mueller, Council Member
Lynn Johnson, Council Member
Myles McGrath, City Manager
Project Consultants
Lead Planning Consultant:
Hoisington Koegler Group Inc.
Bruce Chamberlain
Vera Westrum
Lil Leatham
Lawless Institute
Peggy Lawless
MMC Associates
Sarah Clark
Community Outreach:
Project Communications:
St7uth Lake .M tnnett7nka Y't5t'pntnf Stut(1
Table of Contents
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator 1\"
April 24, 2003 l)..>
Communications Follow-up
Council discussed matters for improved communication among its members and with staff prior to its
regular meeting on April 14. Council asked staff to look at ways that more consistent and thorough
communications will take place. It also asked for feedback about what staff would consider helpful
from the Council in the communications loop.
Communications among Councilmembers: Councilmembers expressed concerns primarily about two
matters:
1) Notification about meetings by an individual or two councilmembers
It may be perceived that when one individual on the Council meets with someone about City
business, the other party may construe that what happened would represent the position of the
City. This perception may more likely result if two Councilmembers are involved in the
conversation. Councilmembers also desire to have a better, more complete understanding of
the flow of meetings and business that each other is having.
Possible solution: Councilmembers need to have a regular, easy-to-report, and easy-to-
administer means of sharing this information. This could be coordinated through staff,
probably through the Deputy City Clerk, on a weekly basis. Councilmembers would send an
e-mail or a fax, or make a phone call, by noon on Mondays, listing the meetings they had the
prior week and the ones they had scheduled for the present week. Councilmembers would
identify the date, persons involved in the meeting, purpose of the meeting, and outcome
(actual or anticipated).
Councilmembers would still have the opportunity to send e-mails to the rest of the Council
during the week (and copy the city administrator) to keep each other informed and perhaps to
solicit feedback.
Staff suggests the weekly report as a way to manage information more effectively. While e-
mail provides instant information, relying on it may cause confusion or miss expectations
when people may not be able or remember to use it instantly.
ft
~.1 PRINTED ON RECYCLED PAPER
#8c-
Communications Follow-up
April 28, 2003, City Council Meeting
Page 2
2) Reports of Activity at Joint Powers Organizations and Other Organizations
Councilmembers stated they would like to have more reports from their representatives on
other boards, such as the Excelsior Fire District Board and the South Lake Minnetonka Police
Department Coordinating Committee. There may also be opportunities for reports from
Council liaisons to the advisory commissions, the Liquor Committee, task forces established
by the Councilor by other organizations that have invited the City to participate, or the
League of Minnesota Cities or Association of Metropolitan Municipalities. Councilmembers
may also report on activities of other community-based organizations that they've attended:
e.g., Chamber of Commerce, PTO, Friends of the Southshore Center.
The "Mayor and Council Report" section of the Council meeting agenda is designed to
facilitate this type of communication among Councilmembers. Councilmembers can bring
agendas or notes from the meetings they've attended as reminders for their reports during this
part of the Council meeting. Alternatively, the Council could forward brief reports to staffby
the close of business on the Wednesday prior to a Council meeting, so that they may be
included in the agenda packets.
Sharing Meeting Information. Memoranda: To the extent that staff receives agendas about meetings
of other or affiliate organizations, staff will copy and forward agendas and any meeting minutes that
may have been included. If possible and practical, full agenda packets will be sent to
councilmembers.
When staff prepares memoranda to the Council that may affect advisory commissions or committees,
staff will send copies to those groups prior to the Council meeting at which the matter will be
discussed.
Staff Expectations of Council: Staff, too, finds it helpful to know when councilmembers are meeting
with others about projects that staff is involved in. When requesting information from staff,
councilmembers should let staff know what purpose it will serve so that staff can be more effective in
assembling or sharing that information. Quick, factual information can easily and appropriately be
given to an individual councilmember. Councilmembers should expect that requests requiring some
level of analysis will be shared with the entire Council, and they should inform the city administrator
when they make 'Such a request. Staff asks for Councilmembers' understanding that information may
not be readily available.
Communications as a Team Effort: Individual needs for communications may run the gamut from
not much to insatiable. Our goal should be to provide thorough and consistent communications, so
that everyone is on the same page, or at least in the same chapter. With the inundation of
information, it can be easy for anyone to make an error of omission. Everyone should re-commit that
they serve the Council as a whole, and each other.
.
.
.
~
t
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
CITY OF
SHOREWOOD
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
24 April 2003
RE:
Koerting, Kert - Appeal Notice to Remove
FILE NO.:
Property(20325 Excelsior Boulevard)
In response to neighborhood complaints, our office sent a "Notice to Remove" to Mr.
Kert Koerting at the above-referenced address (see Exhibit A, attached). Mr. Koerting
has now appealed the notice (see Exhibit B). Although somewhat vague, his appeal asks
for additional time to comply with the notice. Based on a conversation in our office, it is
anticipated that Mr. Koerting may also disagree with what is considered "offensive"
under the terms of the City Code. He also indicated having some title problems with at
least one vehicle. Exhibit C is a photograph of some of what is being stored on the
subject property.
. Staff explained to Mr. Koerting that the Council routinely grants an extension of30
additional days for compliance, provided the property owner is making a good faith effort
to comply with the Code. Staffwill reinspect the property prior to Monday night's
meeting to check on progress.
In the case of vehicle title problems, it is recommended that an additional 60 days be
granted, after which the vehicle(s) in question must be removed from the site.
Assuming the owner is making progress as of Monday, the extensions of time are
recommended. Failure to comply with the extended deadline should result in legal action
without further notice.
Cc: Craig Dawson
Ken Potts
Joe pazandak
Kert Koerting
#ao
n
~J PRINTED ON RECYCLED PAPER
.
.
.
,. '\;"~'),l'u I:ftll'
':'.' \ t 4;-" k! t l l! U<l (1 ..
....,.1;.1 '"'"' ~
CITY OF
SHOREWOOD
\
\
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-B927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
DATE: 9 April 2003
TO: Kert Koerting
20325 Excelsior Blvd.
Shorewood,:M:N 55331
PROPERTY LOCATION: 20325 Excelsior Blvd.
PROPERTY IDENTIFICATION NO.: 25-117-23-34-0008
NOTICE TO REMOVE
Offensive and Unhealthy Substances
NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of
which Section is enclosed. The offensive matter to be removed from the property includes, but is
not limited to the following:
\
UNLICENSED AND/OR INOPERABLE VEHICLES OR EQUIPMENT:
Motorcycle, No license.
Honda motorcycle, No license
Toyota (red), License No. 338 NRY (Sept.'02) expired
Volkswagon (white), License No. ATB 960 (Apr.'02)expired
OTHER:
Windows; well tank; axles; drainage pipe; wire; sewer pipes; inoperable
snowmobiles; fencing; sink; cement blocks; truck framelbed; ductwork; electrical
equipment; model locomotive; batteries; wheel rims; motor parts; lights; storage
racks; tanks; motors; lumber; pipes; tools; tires; pails; barrels; basketball backstop;
beams; steel channel; chairs; other miscellaneous.
You are hereby required to remove the above-described matter and any other offensive matter
located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from
the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City
Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting of the City Council.
n
~~ PRINTED ON RECYCLED PAPER
Exhibit A
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f5€ AT "Tf!,f, tJf.ur f1f1..F:..'SI7lrJ,s--, oR f1MY ~~cc.,(Fic.-, e9P?'>() (NV7-""v~i...tJ"""
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Exhibit B
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Exhibit C
.
.
CITY OF
SH0REW00D
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
April 23, 2003
TO:
Mayor and Council Members
Craig W. Dawson, City Administrator cb
RE: Park Commission Appointment
FROM:
On Monday, April 21, Council interviewed two candidates for the Park Commission opening
vacated by Scott Bartlett. The Park Commission appointment to be filled is would run through
January 31,2005. The following two candidates were interviewed:
· Nancy Meese, 6185 Riviera Lane
· Paul Gilbertson, 26055 Smithtown Lane
Council Action
Council may appoint one of the candidates interviewed, or it may determine to continue to
advertise the position and conduct future interviews.
Should an appointment be made at tonight's meeting, a motion to adopt a Resolution making
Park Commission appointments is in order.
ft
~.1 PRINTED ON RECYCLED PAPER
tf-'6E
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION MAKING PARK COMMISSION APPOINTMENTS
WHEREAS, the City of Shorewood has advertised for Shorewood residents to
apply to serve on the Park Commission; and
WHEREAS, the City Council did complete interviews and selection procedure for
appointment to said commission.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby makes the following appointments to the Park Commission effective
April 28, 2003 with the term expiration as indicated:
.
Park Commission:
Member
1.
Term
January 31,2005
Said appointments complete the seven member Park Commission which consists of the
following additional members:
Term
January 31,2006
January 31, 2006
January 31, 2005
January 31, 2004
January 31, 2004
January 31,2004
Member
2. Pat Arnst
3. Howard Young
4. Nancy A. Palesch
5. Paula Callies
6. Mary Lou Meyer
7. Sue Davis
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 28th day of April, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
April 23, 2003
TO:
Mayor and City Council
Craig W. Dawson, City Administrator cD
Appointment to the Lake Minnetonka Communications Commission Board
FROM:
RE:
On Monday, April 21, the Council interviewed three candidates for appointment as
Representative to the Lake Minnetonka Communications Commission (LMCC). The
appointment would fill the seat vacated by Jeff Foust and would run through January 31,2004.
The following candidates were interviewed:
Patrick Hodapp, 26195 Shorewood Oaks Drive
RobertE. Anderson, 5510 Gideons Lane
Jerry C. Noack, 19965 Waterford Court
If Council determines to appoint one of the candidates interviewed, approval of a Resolution
naming the candidate is in order.
Council Action
Council may appoint one of the candidates interviewed, or it may determine to continue to
advertise the position and conduct future interviews.
Should an appointment be made at tonight's meeting, a motion to adopt a Resolution making an
appointment to the Lake Minnetonka Communications Commission is in order.
#8F
n
~J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPOINTING AS
CITY REPRESENTATIVE ON THE LAKE MINNETONKA
COMMUNICATIONS COMMISSION (LMCC) FOR 2003
WHEREAS, the City of Shorewood annually appoints a Shorewood resident to
serve as City Representative on the LMCC Board; and
WHEREAS, the City Council did complete interviews and selection procedure for
appointment to said Board;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby appoints as City Representative to
the Lake Minnetonka Communications Commission (LMCC) Board for the year 2003.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 28th day of April 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-{)128 . www.cLshorewood.mn.us . cityhall@ci.shorewood.mn.us
CITY. OF
SHOREWOOD
MEMORANDUM
TO:
Mayor and City Council
.
FROM:
DATE:
Brad Nielsen
24 April 2003_
RE:
-.. .-.
Shorewood Yacht Dub:- Multiple Dock Facility License
Property(600 WestLake Street)
FILE NO.:
.
. ' .'
'; The Shorewood Yach~ Club has submitted its application for a 2003 Multiple Dock
Faci~o/ License. .As you will recall, SYC was denied a license last .year for violating the
Shorewood Zoning Code and the conditional use permit under which the Yacht Club
exists. Last week the owner of the Yacht Club pled guilty to the offense in district court
and agreed to abid~ by the Code, make application for a 2003 license and pay the City's
legal expenses. The Court also. imposed probation for 12months.from the date of the
sentence. .
. .As of.this writing SYC-no longer appears to be in violation of renting out slip~ tl? power-
boats, and it is recommended that the 2003 license be issued.
""- ..
. .
. If YOll: have any questioi:1s relative to tbis~inatter, please do not hesItate to contact me poor
': to the mee.ting. .
Cc: Craig Dawson
Tim Keane
J OM Cross
n
~~ PFiINTED :.'i RECYCLED PAPER
11~
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CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
April 23, 2003
RE:
A Resolution Accepting Plans Specifications and Engineers Estimate and Authorizing
Advertisement for Bids
Engineering File 01-12
During the March 24th, 2003 City Council meeting, Staff was directed to revise the Smithtown Road
Pavement Reclamation Project documents to include two 11-foot driving lanes, a two-foot wide
shoulder on the north side of Smithtown Road, and four-foot wide shoulder on the south side
Smithtown Road. Any portions of the pedestrian space were to be deleted from the plan set.
Plans have been revised as directed, and submitted to the Minnesota Municipal State Aid unit for final
signatures. Attachment 1 is excerpts from the plans and includes the title sheet, construction staging
and plans, and various detail sheets. Cross sections and minor detail sheets have been omitted for
brevity.
Details warranting mention include new pedestrian signal/indicator for Smithtown Road at the two
designated school crossings for Minnewashta Elementary School. Sheet number 48 shows the type of
indicator to be constructed. These systems will be on a timer such that the flashers will operate only
during preset duration's, to increase driver awareness of the crossing areas during school activities.
WSB and Associates has prepared an engineering estimate for the project. The opinion of costs of
construction is estimated at $1,506,581. The current balance of the MSA account is estimated at 2.1
million dollars.
There is also 420 feet of sanitary sewer main that requires replacement near the intersection of Cathcart
Drive and Smithtown Road. These sections of sewer main have settled vertically and are in need of
repair. In addition, manhole castings are being replaced to the City's standard casting. The new
castings do a much better job of preventing inflow into the system and posses a better pick hole system
that increases the safety of personnel as they remove and replace these lids during normal operations.
Overall, the local cost (non-MSA eligible) amount to $75,380. This costs is to be funded from the
Sanitary Sewer Capital Fund. The current fund balance in the sanitary sewer fund is adequate to fund
this amount.
4f91f
. Mayor and City Council
Authorize Advertisement for Bids
Smithtown Road Reclaim Project
April 23, 2003
Page 2 of2
The project is to be staged in three segments. Segments are to be completed as follows;
Stage 1: City of Victoria Boundary to Cathcart Drive
Stage 2: Cathcart Drive to Eureka Road (south)
Stage 3: Eureka Road (south) to 300 feet west of the C.R. 19 intersection
It is worth noting that the last segment stops short of the County Road 19 intersections. While drains
are to be extended to the intersection area as part of this project, the pavement rehab will stop short of
those areas that are to be removed under the proposed County Road 19 realignment proj ect.
If approved, bids will be at Shorewood City Hall at 10:00 a.m. on Wednesday, June 4th, 2003'.
. Recommendation
Staff is recommending approval of the resolution that approves the plans, specifications and an
engineer estimate and authorizes advertisement of bids. A resolution is attached for your
consideration.
.
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PLAN SYMSo.LS
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STATE LINE
COUNTY LINE
TOWNSH I P OR RANGE LI NE
SECTI ON LINE
OUARTER LINE
SIXTEENTH LINE
R IGHT-cF-WAY LINE
SLOPE EASEMENT
PRESENT RIGHT-of-WAY
CONTROl. OF ACCES LINE
PROPERTY LINES (EXCEPT LAND L1NESI
VACA TED PLATTED PROPERTY
CORPORATE OR CITY LIMITS
TRUNK HI CHWAY CENTER LINE
RETAININC WALL
RA I LROAD
RAILROAD RICHT-or-WAY
RIVER DR CREEK
DRY RUN
DRAINAGE 0 ITCH
DRAIN TILE
CUL VERT
DROP INLET
CUARD RA I L
BARBED WIRE FENCE
WOVEN WIRE FENCE
CHAIN LINK FENCE
RA I LROAD SNOW FENCE
STONE WALL DR FENCE
HEDGE
RAILROAD CROSSINC SICN
RAILROAD CROSS ING BEL.L
ELECTRIC WARNING SICN
CROSS ING GATE
MEANDER CORNER
SPRINCS
MARSH
TIMBER }
ORCH ARD
BRUSH
NURSERY
CATCH BASIN
F IRE HYDRANT
CA TTLE CUARD
OVERPASS (HIGHWAY OVER I
UNDERPASS IHIGHWAY UNOERI
BR I DCE
BUILOINC lONE STORY FRA.El
F - FRAME C - CONCRETE
S - STONE T - TILE
B - BR (CK ST- STUCCO
IRON ROC OR PIPE
IlONUMENT 1 STONE. CONCRE TE. OR METAL I
WOODEN HUB
CRAVEL PIT
SAND PI T
BORROW PIT
ROCK OUARRY
UTILITY SYMBOLS
POWER POLE L.INE
TELEPHONE OR TEL.EGRAPH POLE L.INE
JO I NT TELEPHONE AND POWER
ON POwER POLE
ON TELEPHONE POLES
ANCHOR
STREET LICHT
PEDESTAL 1 TELEPHONE CABLE TERMINAL I
CAS MAIN
WATER "AIN
CONOU I T
TELEPHONE CABLE IN CONOUIT
ELECTRIC CABL.E IN CONDUIT
TEL. EPHONE IIANHOl. E
ELECTR I C MANHOLE
BUR I ED TELEPHONE CABL E
BURIED ELECTRIC CABLE
AER IAL TELEPNDNE CABLE
SEWER I SAN I flRY OR STORM I
SEWER "ANKOLE
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.MINNESOTA DEPARTMENT OF TRANSPORTATION
CITY OF SHOREWOOD
CONSTRUCTION PLAN FOR GRADING, BITUMINOUS.SURFACING
LOCATED ON SMITHTOWN ROAD FROM CARVER/HENNEPIN COUNTY LINE
TO
343' W. of.CSAH 19
TIlE" INFORNATlON SHOIYN ON THESE ORAIY/NGS CONCERNING
TYPE ANO LOCATION Of" PRIVATE lITIL/TIES IS NOT fillARANTEEO
TO BE ACCl/RATE OR AU -INCLIISIVE. THE CONTfMCTOR IS TO
OETERNlNE TilE TYPE AN/) LOCATION Of" PRII/ATE lITIL/TIES AS
NAY BE, NECESSARY TO AVOIO OAVAfiE TIlERETO.
SAP. NO.
216-101-03
,tOlS. U. IS. I:fIUftT L.A..
iIIWct lID. .. IIlG"UNO CT.
,.MM...
Coolu Sa.
Mi,,",,"'rVu>
...r L.a..
TRISTA'
"'M ..71
GROSS LENGTH 13356.48 FT 2.529 mi las
BRIOGES-LENGTH 0.000 FT 0.000 mi las
EXCEPTIONS-LENGTH 0.000 FT 0.000 mi las
NET LENGTH 13356.48 FT 2.529 mi les
NOTE: DISTANCES BASED ON ~ ALIGNMENT
R VALUE
AllT 100000000IlII"'"
AllT I..... ...., IIlII
OHV .Ilts.",.. ....,
o fDIIICfU....L Das1Ll
T 11l'''_''''
SOIL F ACT[Jl
DES I CH LOAD T TON
FUNCTIONAl. CLASSIFICATION
NO. Cf TRAFFIC LAMES
SMITHTOWN ROAD
20 ESAL 1.531.000
S770 DESICH SPEED H/A
1080 8ASED ON .llllfl.!!i SIGIlT D 1ST ANCE
WD HEIGHT. Cf EYE 3..i!! HEICHT OF DBJECT!l:.5J'T
75.0,'1.0" DESIGN SPEED NOT ACHIEVED AT:
. STA. _ TO STA. _
CITY COLUCT[Jl
NO. Of PARK IKG LANES NONE
EXCAVATION NOTICE SYSTEM
PLAN REVIS IONS
SHEET NO. OPPROVED BY
[?PROJECT LOCATION
COUNTY: HENNEPIN
DIVISION: METRO
SAP. 216-101-03
DATE
A CALL TO GOPHER STATE ONE 1651 I 454-0002
REQUIRED A MINIMUM OF 48 HOURS PRIOR TO
PERFORMING ANY EXCAVAT[ON
GOVERNING SPECIFICATIONS
THE 2000 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
"STANDARD SPECIFICATIONS FOR CONSTRUCTION." SHALL. GOVERN.
ALL TRAFFIC CONTROL. DEVICES AND SIGNING SHALL CONFORM TO THE MN MUTCD
INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS.
OATEO JANUARY. 200'.
SHEET NO.
,
2
3
4-5
6-7.
8
9
10
"
12-16
17
18-20
21
22-31
32
33-37
38
39
40-43
44-47
48
49
50-52
53-75
INDEX
DESCRIPTION
11 TLE SHEET
CENERAL LAYOUT
ESTIMATED OUANTITIES
STORM SEWER / CASTING SCHEDULE
TYPICAL SECTION/OETAILS
DETAILS
STANDARD PLATES/SOILS & CDNST. NOTES
ALIGNMENT PLAN
STRUCTURE ADJUSTMENT SCHEDULE
EXISTING TOPO & REMOVALS
STAGING PLAN
DETOUR PLAN
SIGNING DETAILS
CONSTRUCTION PLAN
SANITARY SEWER IMPROVEMENTS
EROSION CONTROL PLANS
wETLAND IMPACTS PLAN
SIGNING TABULATION
SIGN REMOVAL PLAN
SIGNING & STRIPING PLANS
PEDESTRIAN CROSSING SIGNAL/OETAILS
STRIPING OETAILS
"c" & "a" OETAILS
CROSS SECTtONS
THIS PLAN CONTAINS 75 SHEETS.
ALL APPLICABLE FEDERAL. STAlE. AND LOCAL LAWS .NO ORDINANCES WILL BE CCllPLIED
WITH IN THE CONSTRUCTION OF TKtS PROJECT.
A
WSB
4150 Olson Memorial HighWay
Suits 300
Minneapolis, MN 55422
711Wo41..&800
FAX 7B3-6ol1-17l1O
.. AuodD.... JM.
'l"I:Z:I.'~"'I:UI"U1:{'" .:I~le!Ii'I=:I:~'" ...:1..'.1\'1:1:1......
APPROVED 20-
CITY OF SHORE'NOCO ENGINEER
APPROVED 20-
METRO-ASSISTANT DIVISION ENGINEER-STATE AI'D: REVIEWED FOR
COMPL.IANCE WITH STATE AIO RUL.ES/POLICY
APPROVED 20_
APPROVED FOR STATE Ala FUND ING: STATE AID ENGINEER
Q APPROVED 2D-
HENNEPIN COUNTY REGIONAL. RAIL.ROAO AUTHORITY ENGINEER
I
SIGNAL DESION ENGINEER: I HEREBY CERTIFY TH.T THESE SIGNAL. PLANS WERE PREP.REO
BY ME DR UNDER IoIY DIRECT SUPERVISION. AND THAT I AM A DULY LICENSED PROFESSION.L
ENGINEER UNDER THE LAWS OF THE SUTE OF "INNESOTA.
DATE
CHARLES T. RICKART P.E.
09/09/02 lIC. NO.
26082
SCALES
INDEX MAP ~. ,
c D lS00 3000
'"
" ~.... ,
~ pLAN
. 0 so 100
....
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.-
" 0 50 100
a
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DESIGN E.GINEER: I HEREBY CERTIFY THAT THIS PL.AN WAS PREPARED BY ME OR UNDER
NY DIRECT SUPERVISION. lND THAT I AM A OUL.Y LICENSED PROFESSIONAL. ENGINEER
UNDER THE L.AWS OF THE STATE OF MINNESOTA.
DAVID E. HUTTON. P.E.
DATE 09/09/02 lIC. NO. 19133
TITLE SHEET SHEET NO. OF ---1L.. SHEET~
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SAP. 216-101-03 STA. 163+00 TO STA. 176+00
CONSTRUCTION PLAN SHEET 22 OF 75 SHEETS
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11.7 SOYD TYPE IV
G~OTEXTILE FILTER FABRIC
NOTES:
1. CONTRACTOR TO USE CONSTRUCTION METHODS THAT
WILL ~NSURE THE AVOIDANCE OF THE UNOERGROUNO
TELEPHONE CABLING.
2. THE CONTRACTOR SHALL USE CONSTRUCTION METHODS
TO MINIMIZE THE DISTURBANCES OUTSIO~ EXISTING
R/W OR PIE.
3. CONSTRUCT BITUMINOUS DRIVEWAY APRONS. AS OETAIL~O.
ON ALL GRAVEL AND BITUMINOUS DRIV~WAYS.
4. CONSTRUCT CONCRETE DRIVEWAY APRONS. AS D~TAILEO.
ON ALL CONCR~TE ORIV~WAYS.
S. SEE SH~~T 4 FOR STORM SEWER.
6. ALL UNO~R DRAIN INLETSIOUTLETS SHALL HAVE
ROO~NT GUAROS.
7. SE~ SH~~T 32 FOR SANITARY SEWER.
7.8 CY CLASS IV RIPRAP
11.7 SOYD TYPE IV
G~OTEXTILE FILTER FABRIC
6r:AH.DER tJRlDaF r<iRlJ !fir
STA. 169+96. 19.5' LT & 20' RT
6" PIPE DRAIN INLET AT STORM
S~WER CATCH BASIN
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SHOREWOOD, MINNESOTA
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t-!'OTES:
1. CONTRACTOR TO USE CONSTRUCT I
WILL ENSURE THE AVOIDANCE 0
TELEPHONE CABLING.
2. THE CONTRACTOR SHALL USE C NSTRUCTION METHODS
TO MINIMIZE THE OISTURBAN ES OUTSIOE EXISTING
R/W OR P/E.
3. CONSTRUCT BITUMINOUS DR EWAY APRONS. AS DETAILEO.
ON ALL GRAVEL ANO BITU NOUS DRIVEWAYS.
4. CONSTRUCT CONCRETE DRI EWAY APRONS. AS DETAILED.
ON ALL CONCRETE ORIVE AYS.
5. SEE SHEET 4 FOR STOR SEWER.
6. ALL UNOER DRAIN INLE S/OUTLETS.SHALL HAVE
RODENT GUARDS.
7. SEE SHEET 32 FOR SANITARY SEWER.
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TO MI.N.LM.~ZE THE OISTU aANCES\ OUTSIDE XISTlNG
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EE SHEET 4 FOR STORM EWER.
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RIW OR PIE.
3. CONSTRUCT BITUMINOUS DRIVEWAY A RONS. AS DETAILEO.
ON ALL GRAVEL AND BITUMINOUS DRl EWAYS.
4. CONST~UCT CONCRETE DRIVEWAY APRO S. AS DETA[
ON ALL CONCRETE DRIVEWAYS.
S. SEE SHEET 4 FOR STORM SEWER.
6. ALL UNDER DRA1~LETS/OUTLETS
RODENT GUARDS. I
7. SEE SHEET 32 FOR ~ANITARY SEWER.
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1. CONTRACTOR TO USE CONSTRUCTION METHODS THAT
WILL ENSURE THE AVOIDANCE OF THE UNDERGROUND
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2. THE CONTRACTOR SHALL U CONSTRUCTION METHODS
TO MINIMIZE THE DISTUR ANCES OUTSIDE EXISTING
R/W OR PIE.
3. CDNSTRUCT BITUM[NOUS . AY APRONS. AS DETAt D.
ON ALL GRAVEL AND US DR[VEWAYS.
4. CONSTRUCT CONCRETE '~Y APRONS. AS DETAILE .
ON ALL CONCRETE OR
5. SEE SHEET 4 FOR S WER.
6. ALL UNDER DRAIN INL TS/OUTLETS SHALL HAVE
RODENT GUARDS.
7. SEE SHEET 32 FOR SANITARY SEWER.
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4150 Olson Memorial Highway
Suile 300
Minneapolis, UN 55422
Smith town Road
Rehabilitation
and Appurtenant Work for
SHOREWOOD, MINNESOTA
783-541-4800
d: Associatu. Ine. FAX 763-541-1700
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1H[ lAWS OF ItC STATt " \tNESOTA
(JIlUNATlON
DAVID. [. HUTTOI/. P.E.
DUE'
0}/01l02
19133
ltC. Nth
NOTES:
1. CONTRACTOR TO USE CONSTRUCTION METHODS THAT
. WILL ENSURE THE AVOIDANCE OF THE UNDERGROUND
TELEPHONE CABLING.
2. THE CONTRACTOR SHALL USE CONSTRUCTION METHODS
TO MINIM[ZE THE DISTURBANCES OUTSIDE EXISTING
R/W OR PIE.
3. CONSTRUCT B[TUMINOUS ORIVEWAY APRONS. AS DETAILED.
ON ALL GRAVEL AND BITUMINOUS DRIVEWAYS.
4. CONSTRUCT CON~RETE DRIVEWAY APRONS. AS DETAILED,
ON ALL CONCRETE DRIVEWAYS.
5. SEE SHEET 4 FDR STORM SEWER.
6. ALL UNDER DRAIN INLETS/OUTLETS SHALL HAVE
RODENT GUARDS.
7. SEE SHEET 32 FOR SANITARY SEWER.
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NCTES:
1. CCNTRACTCR TO. USE CCNSTRUCTICN METHODS THAT
WILL ENSURE THE AVCIDANCE CF THE UNDERGRCUND
TELEPHONE CABLING.
2. THE CONTRACTCR SHALL USE CCNSTRUCTICN METHCDS
TO. MINIMIZE THE DISTURBANCES CU SIDE EXISTING
R/W CR PIE. r'" -"-1
3. CONSTRUCT BITUMINCUS D~IVEWAY ,RCNS. AS DETAILED.
ON ALL GRAVEL AND ~'I-1'Ut.t~.!':!.Q!J$--illll VEWAYS.
4. CONSTRUCT CCNCRETE! DRiVeWAY APR NS. AS DETAILED.
ON ALL CCNCRETE DR1IVEWA~S.
5. SEE SHEET 4 FOR STORM seWER.
6. ALL UNDER DRAIN INLETS/OUTLETS HALL HAVE
RCCENT GUARDS.
7. SEE S,!:!~E;Tr ~?Pf.iQRlS!~.A,~J,jl'ARY SEWER
~
o
REMCVE EX. 4'j CCNC.
WALK AND REPt.;~E._~!.l!i. .___
5' CCNC. WALK WITH PEC.
RAMPS.
2S' BITUMINCUS
ROACWAY
5' CCNCRETE WALK
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'r-:-"..kOOY --1 fA. 228+50. TO. STA. 234+00
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ADVERTISEMENT FOR BIDS
SMITHTOWN ROAD REHABILITATION
AND APPURTENANT WORK
CITY OF SHOREWOOD, MN
CITY PROJECT NO. 01-07
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Shorewood at the office of the
City Clerk until 10:00 a.m., June 4,2003, at Shorewood City Hall, 5755 Country Club Road, Shorewood,
Minnesota 55331, and will be publicly opened and read at said time and place by representatives of the
City of Shorewood. Said proposals for the furnishing of all labor and materials for the construction,
complete in-place, of the following approximate quantities:
40,000
3,150
5,220
7,830
7,830
SY
Tons
Tons
Tons
Tons
Bituminous Pavement Reclamation
Aggregate Base, Class 5
Type 41 Bituminous Wear Course
Type 31 Bituminous Binder Course
Type 31 Bituminous Base Course
.
The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents,
Plans, and Project Manual as prepared by WSB & Associates, Inc., 4150 Olson Memorial Highway, Suite
300, Minneapolis, MN 55422, which are on file with the City Clerk of Shorewood and may be seen at the
office of the Consulting Engineers or at the office of the City Clerk.
Copies of Proposal Forms and the Plans and Project Manual for use by contractors submitting a bid may
be obtained from the Consulting Engineers, WSB & Associates, Inc., 4150 Olson Memorial Highway, Suite
300, Minneapolis, MN 55422, upon deposit of Forty Dollars ($40.00) (non-refundable) per set.
No bids will be considered unless sealed and filed with the City Clerk of Shorewood and accompanied by
a cash deposit, cashier's check, or certified check, or bid bond made payable to the City of Shorewood for
five percent (5%) of the amount bid, to be forfeited as liquidated damages in the event that the bid be
accepted and the bidder fail to enter promptly into a written contract and furnish the required bond.
No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of
Shorewood reserves the right to reject any or all bids.
.
DATED: April 28, 2003
BY ORDER OF THE CITY COUNCIL
sls
City Clerk
Shorewood, MN
PUBLISHED IN THE: Sailor Suburban Newspaper:
Construction Bulletin:
May 8, 2003
May 9, 2003 and May 16, 2003
SMITHTOWN ROAD REHABILITATION
AND APPURTENANT WORK
CITY OF SHOREWOOD PROJECT NO. 01-07
WSB PROJECT NO. 1074-58
ADVERTISEMENT FOR BIDS
,
.
.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
April 23, 2003
RE:
Accept Feasibility Report for the Extension of Watermain for Minnetonka Boulevard,
Yellowstone Trail and Shorewood Village Shopping Center
On November 8, 2002, the City Council accepted a petition from the developer of the Shorewood
Village Shopping Center to utilize the public rights of ways of Minnetonka Drive, portions of
Yellowstone Trail for the extension of a watermain to serve the Cub Foods site currently under
construction. Attachment 1 is the Staff report that includes the petition and location map for the
watermainextension.
The petition accepted is contingent upon the developer of the Shorewood Village Shopping Center
obtaining a dedicated easement through the plat of Linden Hills Subdivision. The Linden Hills plat
has received preliminary plat approval from the City. Filing of the final plat is anticipated very soon.
WSB and Associates was directed by the City to examine the costs and feasibility of the watermain
extension described above. Costs for each developer were broke out to assist the City in documenting
connection costs to be charged to the developer of the Shorewood Village Shopping Center and the
developer of Linden Hills Subdivision, should the watermain extension occur. Table 1 indicates a
feasible connection scenario for each developer.
Developer
Shorewood Village Shopping Center
Linden Hills Subdivision
Connection Charges
$ 307,540
$ 120,000
Table 1
Under the current conditional use permit, the Shorewood Village Shopping Center has obtained
approval for construction of the Cub Foods site with construction of a ground storage tank to meet the
fire flow demands. Similarly, the Linden Hills Subdivision has the option of installing individual wells
to service the individual lots for the subdivision.
ff1fi
Mayor and City Council
Accept Feasibility Report
April 23, 2003
Page 2 of2
4
However, the feasibility report demonstrates that the extension of municipal water service along the
proposed route is feasible and cost effective. While the developers pay for 100 percent of the
extension of the utility, the adjacent residents gain the ability to connect to municipal water service
(should they desire) once the utility is turned over to the City for perpetual operation. Each resident
performing such a connection would be charged the connection charge in effect at the time the
connection was made.
The feasibility report documents that under the suggested cost scenarios, the extension of municipal
water is feasible and cost effective for the route along Minnetonka Drive, that portion of Yellowstone
Trail, through the plat of Linden Hills Subdivision, and ultimately to the Shorewood Village Shopping
Center. Staff is recommending that the feasibility report be accepted such that the cost scenarios and
alternatives for city water service can be formally presented to each developer for their consideration.
Recommendation
.
Staff is recommending approval of the resolution that accepts the feasibility report for the extension of
municipal water service to Linden Hills Subdivision and the Shorewood Village Shopping Center. A
resolution is attached for your consideration.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director ofpublic Works 1'/
November 8, 2002 "/
TO:
FROM:
RE: A Motion Receiving Petition to Utilize the Public Right of Way
Shorewood Village Shopping Center - Cub Foods
Attachment 1 is a petition received on behalf of Mr. Stan Taube, Developer for the Shorewood Village
Shopping Center (Cub Foods). 'the petition requests use of the public right of way of Minnetonka
Drive and Yellowstone Trail for the purposes of an extension of municipal water service for to the Cub
Foods site.
In discussion with Mr. Taube, it is the intent that the watermain be installed as a private improvement
project, with future dedication of the watermain to the City of Shorewood. It is also the intention that
the proposed route will utilize the proposed right of way of the preliminary plat of Linden Hills.
.
Staff will present this item in greater detail at Monday night City Council meeting. If found acceptable
to the City Council, the action desired is to direct the City Attorney to prepare a license agreement with
Mr. Taube to allow use of the public right of way for the project.
ft
\..,1 PRINTED ON RECYCLED PAPER
November 7, 2002
Mr. Brad Nielsen
Planning Director
City Hall
5755 Country Club Road
Shorewood, MN 55311
RE: Shorewood Village Shopping Center
Request for City Water
Dear Mr. Nielsen:
Per previous conversations with City of Shorewood and Parsons staff, I am on behalf of
my client, Shorewood Village Shopping Center Inc., located at the Intersection ofTH 7
and TH 41, requesting the City of Shore wood to provide water service for the proposed
Cub Foods Store.
.
It is our understanding at this time that the water service installation will be privately
constructed within City right-of-way, and future dedication of line to the City.
Please place this item on the Planning Commission and City Council Agendas for
recommendation and final approval, as soon as possible, thank you.
Sincerely:
John H. Payton, PE
Parsons
.
CC: Stan Taube, SVSC
Larry Brown, City Engineer, Shorewood
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FEASIBILITY REPORT
CUB FOODS W ATERMAIN IMPROVEMENTS
FOR THE
CITY OF SHOREWOOD
CITY PROJECT NO. 03-06
WSB PROJECT NO. 1074-76
.
MARCH 24, 2003
.
Prepared By:
WSB & Associates, Inc.
4150 Olson Memorial Highway, Suite 300
Minneapolis, MN 55422
(763) 541-4800
(763) 541-1700 (Fax)
Feasibility Reportfor the City of Shorewood
Cub Foods Watermain Improvements
City Project No. 03-06
WSB Project No. 1074-76
March 24, 2003
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
.
Re: Feasibility Report
Cub Foods Watermain Improvements
City of Shorewood Project No. 03-06
WSB Project No. 1074-76
Dear Mayor and City Council Members:
Transmitted herewith is a Feasibility Report that addresses providing City water service to
the Cub Foods site located at Highway 7 and Lake Linden Drive.
We would be happy to discuss this report with you at your convenience. Please do not
hesitate to contact me at (763) 287-7195 if you have any questions.
Sincerely,
WSB & Associates, Inc.
.
David E. Hutton, P.E.
Enclosure
lh
CERTIFICATION
I hereby certify that this plan, specification or report was prepared by
me or under my direct supervision and that I am a duly Licensed
Professional Engineer under the laws of the State of Minnesota.
Shibani K. Bisson, P.E.
Date: March 24, 2003
Lie. No. 41860
David E. Hutton, P.E.
Date: March 24, 2003
Lie. No. 19133
Quality Control Review by:
Mark Erichson, P.E.
Date: March 24, 2003
Lie. No. 40886
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
.
.
TABLE OF CONTENTS
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY ...................................................................... ........... ............... 1
2. IN1"R 0 D U CTI 0 N .............................................................................................................. 2
2.1 Authorization............................................................................................................... 2
2.2 Scope. .......... ..... ......................... .................... ..................... .........................................2
2.3 Data Available ............. .......... ...................................................... ................................2
.
3.
GENERAL B A C K GROUND .. ..... ..... .... .......... .............. .... ....... ......... ..... ... ............ ............ 3
3.1 Project History.. ........................................................................................................... 3
3.2 Existing Conditions .................................................... ................................................. 3
4. PRO POSED IMPRO VEMENTS ...................................................................................... 4
4.1 Watermain .... .......... .......................... ......... ......... .................... ..... ........................... ..... 4
4.1.1 Ali gnment (Figure 2)....................................................................................... 4
4.1.2 Capacity Analysis............................................................................................ 4
4.2 Streets....................................... ................................................................................... 6
4.3 PermitslEasements.......'....................'....'..'...'..."........'..........'...............'..'.".'........'..' 6
5.
. 6.
7.
FIN AN CIN G ..... ... ... .... ...... ........... ...... ...... ......... ................ ... ................. ....... ...... .......... .... ... 7
ti Opinion of Cost.... ............. .................................... ....................... ................. .............. 7
5.2 Funding........................................................................................................................ 7
PRELIMINARY S CHED ULE .................... .......... ....... ........... ..... ....... ..... ................ ..... .... 8
FEASIBILITY AND RECOMMENDA TION .................................................................9
Appendix A
Figures
Appendix B
Opinion of Probable Cost
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
1. EXECUTIVE SUMMARY
The City of Shorewood has requested WSB & Associates, Inc. to prepare a feasibility report to
evaluate providing city water service to the Cubs Foods site located at Highway 7 and Lake
Linden Drive. Analysis of adequate pipe sizes to serve the site were evaluated based on state fire
code requirements and design guidelines provided by Cub Foods.
As a result of the analysis, a 16-inch watermain service was determined adequate to provide fire
protection for the Cub Foods site. The 16-inch watermain would connect to the existing 16-inch
watermain at Clover Lane and Minnetonka Drive, extend south along Minnetonka Drive to
Yellowstone Trail, and continue south to the Cub Foods site. The proposed watermain would
provide fire protection to the residential area along Minnetonka Drive and service stubs would be
extended to adjacent properties as well. The proposed watermain would also extend through the
proposed Linden Hills development located at the southeast corner of Yellowstone Trail and
Lake Linden Drive. The watermain would be a dead-end line approximately 2,400 feet long.
The proposed project cost is estimated to be $348,900, which includes a 10% contingency and
30% indirect costs. Funding for the project is to be provided from the Cub Foods developer, the
Linden Hills developer, and City funds for water services to benefiting properties along
Minnetonka Drive.
.
Other options were evaluated outside of this report to provide water service the Cub Foods site,
including construction of a storage tank and service from the City of Chanhassen.
Construction of the watermain would be coordinated with construction of the Cub Foods site and
the Linden Hills development this summer.
This project is feasible, necessary and cost-effective from an engineering standpoint and can be
constructed as proposed herein.
.
Feasibility Reportfor the City of Shorewood
Cub Foods Watermain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 1
2. INTRODUCTION
2.1 Authorization
The City of Shorewood has authorized the preparation of a feasibility report to provide water
service within public right of way to the Cub Foods site located at Highway 7 and Lake Linden
Drive.
2.2 Scope
.
The proposed project consists of extending an approximate 2,400 foot watermain service from
the intersection of Clover Lane and Minnetonka Drive to the proposed Cub Foods site at
Highway 7 and Lake Linden Drive. The watermain will connect to the existing 16-inch
watermain at Clover Lane and Minnetonka Drive and will extend within the roadway of
Minnetonka Drive and continue west within Yellowstone Trail to the proposed Linden Hills
development. The watermain will be constructed within Minnetonka Court of the proposed
Linden Hills development to the south property line, where the Cub Foods property exists.
Service stubs and hydrants will be constructed with the watermain to provide domestic water
service and fire protection to adjacent properties. It is anticipated that only half of the roadway
width of Minnetonka Drive and Yellowstone Trail will need to be replaced in order to maintain
one lane of traffic during construction. An alternative improvement would include overlaying
the full width of Minnetonka Drive. Analysis of an adequate pipe size for the water service was
evaluated based on state fire codes and Cub Foods design standards.
2.3 Data Available
In preparing this report, all or portions of the following sources of information were utilized:
.
.
City of Shorewood Watermain Maps
City of Shorewood Topography and Parcel Maps
Preliminary Plat of Linden Hills, prepared by Advance Surveying & Engineering
Co., dated August 6, 2002
Design guidelines for watermain provided by Cub Foods
.
.
.
No field survey work was authorized or utilized.
Feasibility Reportfor the City of Shorewood
Cub Foods Watermain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 2
3. GENERAL BACKGROUND
3.1 Project History
The proposed Cub Foods property located at Highway 7 and Lake Linden Drive currently does
not have access to water service within the property. The Cub Foods developer received
approval to construct a storage tank to provide water service and fire protection. The City of
Chanhassen has offered to provide service from their City system. The developer has now
requested that the City of Shorewood evaluate the feasibility of providing City water to the site
as an alternative. The City Council granted a license to permit the developer to construct the
proposed water service within public right of way. The City would maintain the watermain
within the right of way after construction is completed by the developer.
3.2 Existing Conditions
Streets/Drainage
Minnetonka Drive is a 4-ton bituminous roadway approximately 22-feet wide with a 60-foot
right of way width. Yellowstone Trail is a 22 to 24-foot wide bituminous roadway with a 66-
foot right of way. Drainage from adjacent properties are directed to the roadway and outlet to
Lake Linden.
.
Sanitary Sewer
Sanitary sewer extends within the approximate center of Minnetonka Drive and Yellowstone
Trail.
Watermain
The western portion of the City's current water system generally consists of one 500,000 gallon
water tower fed by three wells and a 16-inch trunk watermain line along Smithtown Road.
Watermain varying in size from 6-inch to 20-inch draws water out of the trunk line along .
Smithtown Road to serve adjacent residential areas. A 16-inch watermain line extends in the
area along Clover Lane and Gillette Circle parallel to Smithtown Road.
The City's three wells each have a pumping capacity of 325 gpm. Assuming one well is down
for servicing, for reliability purposes, only two pumps can be utilized to determine capacity. Due
to drawn down effects, if both pumps are running simultaneously, the total estimated pumping
capacity is only 500 gpm.
Private Utilities
There is an existing overhead Xcel Energy power line along the east side of Minnetonka Drive
from Yellowstone Trail and along the south side of Yellowstone Trail. Underground utilities
including telephone, gas, and cable TV are assumed to be located outside of the roadway within
the right of way. It is anticipated that minimal adjustments or support, if any, will be required by
the private utilities.
Feasibility Report for the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 3
4. PROPOSED IMPROVEMENTS
4.1 Watermain
4.1.1 Alignment (Figure 2)
.
The proposed watermain alignment is approximately 2,400 feet long. The
proposed watermain would extend from the intersection of Clover Lane and
Minnetonka Drive to the proposed Cub Foods site at Highway 7 and Lake Linden
Drive. The proposed watermain would extend along the west side of Minnetonka
Drive within the street and along the north side of Yellowstone Trail within the
street. The alignment of the watermain would cross Yellowstone Trail, extending
south through the proposed Linden Hills development to the south property line.
The proposed watermain alignment along Minnetonka Drive and Yellowstone
Trail would be located on the opposite side of the power poles to provide
adequate clearance during construction. The watermain would be located 10 feet
from the existing sanitary sewer within the roadway. Service stubs would be
extended to adjacent properties, terminating at the property line. Eight-inch stubs
would also be extended at McLain Road, Elder Turn, and Yellowstone Trail for
future connection. Hydrants will be constructed at a 500-foot spacing for
residential areas to provide fire protection in the area.
4.1.2
Capacity Analysis
In order to determine an adequate watermain pipe size to serve the Cub Foods
site, guidelines from Cub Foods for fire flows as well as state fire code
requirements were evaluated and are discussed below:
Cub Foods Guidelines:
.
The following guidelines submitted by Cub Foods were used in order to
determine an adequate watermain pipe size to serve the site:
. Water service for sprinkler systems are to have a minimum of 1,200 gpm
flow with a minimum residual pressure of 55 psi.
. Static water pressures are to be a minimum of 65 psi for domestic water
service.
In order to determine the service size needed to meet the fire flow requirement,
the following assumptions were made:
. There is enough capacity in the system so that 1,200 gpm could be drawn
out from the system and resulting pressures on the remainder of the system
would be reasonable. Over a 2-hour period, approximately 144,000
gallons of water storage would be necessary for fire flows.
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 4
. Pressure of the watermain at the connection point is approximately 55 psi
under normal demand conditions.
Using a static model of the system, head losses from the connection point and
velocities were calculated at the Cub Foods site given a 1,200 gpm fire flow for
the following ductile-iron pipe sizes:
I
I
I
Pipe size-in Velocity-fps Head Loss -feet Pressure Loss- psi Pressure at
site-psi
8 8 62 27 28
10 5 21 9 46
12 3.4 9 4 51
14 2.5 4 2 53
16 2 2 1 54
Pipe velocities over 10 fps and head losses over lOft/1000ft (3ft/1000ft for 16-
inch or larger) typically result in system deficiencies according to the American
W ater Works Association (A WW A). Based on this criteria, a 12-inch water
service seems reasonable for the fire flow required based on our assumptions. A
14-inch or 16-inch service would provide minimal increases in static pressures
compared to a 12-inch service. A hydrant flow test would need to be conducted
to determine if the residual pressure would meet the 55 psi requirement.
.
The static pressure at the site is estimated to be 60 psi, given that the average
operating level in the water tower is at elevation 1140 and the Cub Foods site is at
elevation 999. This is close to the 65 psi pressure requirement for domestic water
service.
State Fire Code Reauirements:
According to new State Fire Codes, the water service is to provide a 3,750 gpm
steady fire flow rate for 2 hours. Looking at a static model of the system, head
losses from the connection point and velocities were calculated at the Cub Foods
site given a 3,750 gpm fire flow for the following ductile-iron pipe sizes: .
Pipe size-in Velocity-fps Head Loss -feet Pressure Loss- psi Pressure at
site-psi
8 24 515 223 Negative
10 15 170 74 Negative
12 11 71 31 24
14 8 34 15 40
16 6 18 8 47
A 14-inch or 16-inch water service seems reasonable for providing acceptable
velocities and pressures. However, a total of 440,000 gallons is needed to provide
a 3,750 gpm steady fire flow for the 2-hour duration. Well capacity and storage
capacity of the City's existing water system may not be able to accommodate this
rate given average or peak demands on the system, depending on the time of day
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 5
and extent of other users. The wells can replenish the tower at a rate of
approximately 30,000 gallons per hour.
In order to determine how the remainder of the system and the tower would be
impacted with regard to capacity and pressures given the fire flow required for the
site, the City's entire water system would need to be updated and modeled with
the current version of Water CAD. WSB could update this model if the City so
desires.
While a 12-inch watermain will meet the Cub Foods minimum criteria, it will not
meet the state fire marshall requirements. Since the City must comply with the
state requirements, construction of a 16-inch watermain is strongly recommended.
The estimated project cost for constructing a 16-inch watermain is approximately
$46,000 more than for a 12-inch watermain.
4.2 Streets
.
In general, one-half of the roadway width for Minnetonka Drive and Yellowstone Road would be
removed in order to maintain one lane of traffic. The exception would be the crossing at
Yellowstone Trail. The roadway section would be replaced with 3Y2 inches of bituminous
pavement and 6" of Class 5 aggregate base for only portions of the roadway that are being
removed. One option for the City to consider would be to overlay the complete roadway width
after the project is completed. The cost estimate for the overlay is included in this report.
Drainage patterns would not be altered with the roadway replacement. Special methods of
construction including use of a trench box and backcasting will need to be used for installing the
watermain in order to keep one lane of traffic open.
4.3 PermitslEasements
A Minnesota Department of Health (MDH) permit for watermain construction will need to be
obtained. All work should be included within the public right-of-way.
.
Feasibility Reportfor the City of Shorewood
Cub Foods Watermain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 6
5. FINANCING
5.1 Opinion of Cost
A detailed opinion of probable cost is included in Appendix B of this report. The opinion of
probable costs includes a 10% contingency and 30% indirect costs. The indirect costs include
legal, engineering, and administrative costs associated with the project. The project costs are
summarized as follows:
Schedule A - Watermain Improvements
Schedule B - Street Replacement
TOTAL
Schedule C - Bituminous Overlay
(Minnetonka Drive)
$233,100
$115.800
$348,900
$21,600 (Optional)
5.2 Funding
Financing for the project would be provided by the developer for Cub Foods, the developer for .
the Linden Hills development and City funds for water services to benefiting properties along
Minnetonka Drive. The Cub Foods developer would provide funding for the trunk watermain
project costs from the connection point up to the Linden Hills development and for watermain
oversizing costs through the Linden Hills development. The estimated cost for the watermain
oversizing is $24,600. The developer for the Linden Hills development would provide funding
for an 8-inch lateral watermain, including hydrants and services, through the development.
There are 16 existing lots along Minnetonka Drive. The cost to construct each service is
approximately $1,300. These service costs would be provided for by City funds. A proposed
funding breakdown is as follows:
Watermain Street
Improvements Replacement Total
Cub Foods Developer $183,740 $103,600 $286,740 .
Linden Hills Developer 41,360 41,360
Minnetonka Drive Service Cost 8,000 12,800 20,800
(City Cost)
TOTAL $233,100 $115,800 $348,900
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03.06
WSB Project No. 1074.76
Page 7
6. PRELIMINARY SCHEDULE
In consideration of the effort required to complete the project as presented, the following
preliminary schedule is proposed. This schedule may be revised as the project progresses.
City Council Accept Feasibility Study/Set Public Hearing .........................March 24, 2003
(Note: Hearing can be waived by the developers)
Public Hearing/Authorize Preparation of Plans and Specifications...............AprilI4, 2003
City Council Approve Plans and Specifications and
Authorize Advertisement for Bids ......................................................May 12,2003
Receive Bids............................. ............................................. ............................ June 3, 2003
Award Contract ................................. ............................................. ................... June 9, 2003
. Completion ofWatermain Construction and Street Replacement ..............August 15,2003
.
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 8
7. FEASIBILITY AND RECOMMENDATION
Based on fire flow guidelines required by the state, existing system capacities and assumed static
pressures within the City's water system, it is recommended that a 16-inch watermain be
constructed to serve the Cub Foods site. The watermain would extend from the intersection of
Clover Lane and Minnetonka Boulevard to the Cub Foods site at Highway 7 and Lake Linden
Drive. The total cost of the project is estimated at $348,900.
The project is feasible, necessary and cost-effective from an engineering perspective, and WSB
& Associates, Inc. recommend construction of the proposed improvements as detailed in this
report.
Feasibility Reportfor the City of Shorewood
Cub Foods Watennain Improvements
City Project No. 03-06
WSB Project No. 1074-76
Page 9
.
.
APPENDIX B
Opinion of Probable Cost
Feasibility Report for the City of Shorewood
Cub Foods Watermain Improvements
City Project No. 03-06
WSB Project No. 1074-76
.
.
.
.
Unit Quantity Trunk (16")Cost Lateral (8")Cost Difference Total
EA 3.00 $3,500.00 $800.00 $2,700.00 $8,100.00
LF 900.00 $32.00 $20.00 $12.00 $10,800.00
LaS 2,650.00 $2.00 $0.70 $1.30 $3,445.00
Subtotal $22,345.00
+ 1 0% Contingency $2,234.50
Total $24,600.00
City of Shorewood Feasibility Report
Cub Foods Watermain Improvements
City Project No. 03-06
WSB Proiect No. 1074-76 Cost ODinion
Schedule 0 - Unden Hills Watermain Improvements
Item Description Unit Quantity Unit Cost Extended Cost
1 8" Gate Valve and Box EA 3.00 $800.00 $2,400.00
2 8" Watermain . Ductile Iron CI 52 LF 900.00 $20.00 $18,000.00
3 Ductile Iron Fillings LBS 900.00 $2.00 $1,800.00
:4 1" Type K Copper service EA 14.00 $500.00 $7,000.00
5 Hydrant with Valve EA 3.00 $2,500.00 $7,500.00
6 6" Watermain . Ductile Iron CI 52 LF 45.00 $20.00 $900.00
Subtotal $37,600.00
+ 10% Contingency $3,760.00
Total Watarmain improvements $41,360.00
Schedule E. Watermaln Overslzlng - Undan Hilla
Item Description
Gale Valve and Box
2 Watermain . Ductile Iron
3 Ductile Iron Fillings
F easibUlty Report
City of Nortll Branc1I, MN
Hemingway Avenue Street and UtUity Improvements
WSB Project No. 1231-39
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CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION ACCEPTING THE FEASffiILITY REPORT
FOR THE EXTENSION OF MUNICIPAL WATER SERVICE TO THE
SHOREWOOD VILLAGE SHOPPING CENTER
WHEREAS, WSB and Associates Inc. was directed to prepare a feasibility report
for the extension of municipal water service through the preliminary plat of Linden Hills and to
the Shorewood Village Shopping Center; and
WHEREAS, said feasibility report, dated March 24,2003, has been prepared and
reviewed by the Director of Public Works and that the improvement for the extension of
municipal water service through the preliminary plat of Linden Hills and to the Shorewood
Village Shopping Center is feasible and cost effective.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The Feasibility Report dated March 24, 2003, prepared by WSB and
Associates, Inc., titled Cub Foods Watermain Improvements, is approved.
2. Staff is hereby directed to present said feasibility report to the developers of
the preliminary plat known as Linden Hills, and the Shorewood Village
Shopping Center for their consideration.
ADOPTED by the City Council of the City of Shorewood this 28th day of April,
2003.
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk