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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 14, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Garfunkel
Lizee
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. Joint City CouncillLCEC Meeting Minutes, March 24,2003 (Att.- Minutes)
B. City Council Regular Meeting Minutes, March 24,2003 (Att.- Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removedfrom the
Consent Agenda. Comments can be taken or questions askedfollowing removalfrom
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Approval of the Spring Clean-Up Contract for Services (Att.- Public Works Director's
memorandum, Resolution)
C. Accept Proposal for Sanitary Sewer Lift Station work (Att.-Public Works Director's
memorandum, Resolution)
D. Arbor Day Proclamation (Att.- Resolution)
E. Approval of a Temporary Gambling License for Delta Waterfowl (Att.- Resolution)
F. Accept Plans and Specifications and Authorize Advertisement for Bids for 2003
Sea1coating Project (Att.-Public Works Director's memorandum, Resolution)
G. Accept Proposal for Engineering Services for Traffic Control Signal Changes- Highway 7
(Att.-Public Works Director's memorandum, Resolution)
H. Approval ofa Tree Tri111mer's License (Att.- Resolution)
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CITY COUNCIL AGENDA - APRIL 14, 2003
Page 2 of 2
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. PARKS
A. Report on Park Commission Meeting Held April 8, 2003 (Att.- Draft Minutes)
B. Dog Ordinance Amendment (Att.-Public Works Director's memorandum, Draft
Ordinance)
C. Eddy Station Concessions (Att.-Public Works Director's memorandum)
6. PLANNING - Report by Representative
7. GENERAL/NEW BUSINESS
A. Accept LCEC Final Report (Att.-Planning Director's memorandum, Resolution)
B. Budget Report (Att.- AdministratorlFinance Director's memorandum)
C. Approval of the Agreement with Minnetonka Public Schools Community Education and
Services (MCES) for Lifeguard Services for Crescent Beach (Att.-Administrator's
memorandum)
D. Approval of Architectural Design Services for Shorewood Liquor Store #2 (Att.-
Administrator's memorandum, Resolution)
8. ENGINEERINGIPUBLIC WORKS
A. Smith town Road Off-Street Trail (Att.- Administrator/Public Works Director's
memorandum)
B. County Road 19 Intersection Project Update by Jim Grube, Hennepin County (Att. -
Administrator's memorandum)
9. REPORTS
A. Administrator & Staff
1. County Road 19 Intersection
2. Public Safety Facilities
3. Smith town Road
B. Mayor & City Council
10. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL MEETING
APRIL 14, 2003
PUBLIC SIGN-IN SHEET
For the record, please orint your name and address below. Thank you.
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 14 April 2003
.
6:00 PM Council Work Session
6:30 PM- Pre-Board of Review Meeting
A Work Session will immediately follow the Regular Council Meeting
Agenda Item #3A:
Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: Quotes were requested from three vendors for the May 17th Spring
Cleanup Day. Waste Technology provided the best pricing for the services requested.
'As a reference, Waste Technology has provided Spring Cleanup services for the previous
four years. Staff is recommending approval of a motion that awards the contract to
Waste Technology, Inc.
...
Agenda Item #3C: Wells and lift stations have always been identified as mission critical
elements that need to remain in operation during sustained power outage or other types of
disasters. Therefore, the City requested a proposal from Total Construction, Inc. to
perform wiring for emergency backup power to 12 of the City' s 14 lift stations. This
resolution accepts the proposal provided.
Agenda Item #3D: Enclosed is a Resolution proclaiming Arbor Day on April 25, 2003 and
encouraging all residents to observe Arbor Day by planting a tree.
Agenda Item #3E: Delta Waterfowl Foundation, a non-profit organization, is requesting a
temporary gambling license for a raffle to be held at its annual banquet on April 24, 2003
at the Minnetonka Country Club, 24575 Smithtown Road. This is the first time this
organization has held its annual meeting in Shorewood. Proceeds from the raffle will go
to support the activities of the Delta Waterfowl Foundation.
Agenda Item #3F: Each year the City of Shorewood encumbers $55,000 of the operating
budget for the sea1coating of roadways. This resolution approves the plans and
specifications for such services and authorizes the advertisement for bids. If approved,
the bid opening for this project is scheduled for 10:00 a.m., on May 21,2003.
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't.J PRINTED ON RECYCLED PAPER
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Executive Summary - City Council Meeting of 14 April 2003
Page 2 of3
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Agenda Item #3 G: Staff is recommending approval of the resolution that accepts the proposal
for engineering services from WSB and Associates. Inc for the Traffic Signal
LEDConversion Improvement Project along TH 7.
Agenda Item #3H: One additional Tree Trimmer, Stumpf s Tree Service, 21854 King Road,
Pierz, MN, has applied for a license to provide tree trimming service in the City of
Shorewood for the year 2003. All license requirements have been satisfied to grant a
Tree Trimmer's License to Stumpf s Tree Service.
Agenda Item #5B: The draft Dog Ordinance was considered at the previous City Council
meeting. Due to some discrepancies in the draft, this item is being brought back to this
meeting for consideration.
Agenda Item #5C: The Park Commission formed a subcommittee to explore alternatives to
the concessions operations at Eddy Station to make this a viable venture. After much
consideration, the subcommittee compiled a proposal that split the profit portion of the .
sales between the City of Shorewood and a concessionaire.
While there are many pieces to this puzzle, the Park Commission stated their desire to
move ahead with this, even though there are many items that are being resolved
concurrently. This to insure that the concessions operations can open by the last week in
April or first week in May.
Agenda Item #7 A: At a 24 March work session, the Council met with the Land Conservation
and Environment Committee to review the Open Space Conservation Plan for the City of
Shorewood. The Council agreed that the Plan would be put on the agenda for its 14 April
meeting. As the packet was ready to go to press, it was discovered that the executive
summary and table of contents for the report had yet to be completed. These will be
distributed at the meeting Monday night, along with some primarily typographical
revisions. If you have any questions relative to this matter, please do not hesitate to .
contact the Planning Director prior to the meeting Monday night. _
Agenda Item #7B: Council requested a report on proposed legislation that may affect the
City's budget through 2005, potential effects on Shorewood, and strategies for addressing
what may be the outcome of legislation this session. This status report can provide
guidance for work sessions on the budget.
Agenda Item #7C: The City of Shorewood jointly operates Crescent Beach with the City of
Tonka Bay. Expenses for lifeguard services are shared by the cities. The attached annual
Agreement for Lifeguard Services at Crescent Beach for the City of Shorewood is
provided through the Minnetonka Public Schools Community Services. The City's fee
for Lifeguard Services has increased 5%, from $3,345 in 2002 to $3,513 in 2003.
Sufficient funding is included in the 2003 budget to meet this expense. It is recommended
for approval by the Council.
Executive Summary - City Council Meeting of 14 April 2003
, Page 3 of3
Agenda Item #7D: The Liquor Committee has concurred with the staff recommendation to
engage the services of Seaborne Architects for the architectural/interior design work
needed as Liquor Store NO.2 (Shorewood Village Center) is relocated within the mall.
Funding for these services would come from the Liquor Enterprise. A resolution has
been prepared to formalize the engagement of services.
Agenda Item #8A: At its March 24 meeting, the Council requested that staff identify
alternatives to guide the process of consideration of a possible pedestrian way along
Smithtown Road. Staffhas prepared a report that discusses some of the perceived
shortcomings of the process followed with regard to this project, and has suggested that
the standards be developed for considering trail segments.
Agenda Item #8B: Jim Grube will be present to update the Council on progress with the
design and negotiations regarding the County Road 19 intersection project.
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CITY OF SHOREWOOD
CITY COUNCIL/LCEC JOINT MTG
MONDAY, MARCH 24, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 p.m.
MINUTES
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1.
CONVENE JOINT MEETING
Mayor Love called the meeting to order at 6:05 P.M.
A. Roll Call
Present:
Mayor Love; CounciImembers Garfunkel, Lizee, Turgeon, and Zerby;
Administrator Dawson; Engineer Brown; Finance Director Burton, Planning
Director Nielsen, and Land Conservation and Environment Committee Chair
Woodruff; LCEC Committee Members Downs, Kircher, Pini, and Shorewood
Environmental Consultant Dan Dickel
.
Absent
LCEC Committeemembers Berndt and Ranallo
B.
Review Agenda
Without objection from the Council or LCEC Committee, Mayor Love proceeded with the Agenda.
2. LCEC Final Report
.
Director Nielsen stated the Land Conservation and Environment Committee (LCEC), had
concluded its final report, and wanted to present it to Council. He stated the report recognized
Shorewood was nearly fully developed, and a few parcels of land remained available for
conservation open space purposes. He stated the conclusion of the LCEC was to recommend the
City focus on acquiring conservation easements rather than purchasing all available parcels of
open space within the City. The report recommended the City examine potential funding
mechanisms for acquiring these open spaces, and also that the City commit to financially moving
forward with land conservation measures by providing "seed money" for future grants or as
incentives for people uncertain about donating conservation open space.
Dan Dickel, the City's Environmental Consultant, explained the methodology provided in the Open
Space analysis performed as part of this report. He reviewed the history of the database project,
noting a great deal of character, trees, wetland areas, and not a great deal of woods present in
Shorewood. He stated there appeared to be an area of woods potentially available as open space
near the western end of the Shorewood municipal border that would provide a unique opportunity
for preserving a small context of wooded wilderness. He then went on to review the potential of
each open space site listed in the report. He recommended the City work to further define open
spaces, and how these spaces could be acquired as part of future budgets.
LCEC member Pini thanked Council, Staff, and Mr. Dickel for support shown over the past years
in attempting to work with the issues of land conservation. He stated the LCEC recommended the
City continue its commitment to land conservation issues by budgeting a minimum of $10,000 to
pursue conservation open space. He also stated the Committee wished to continue its efforts in the
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JOINT CITY COUNCIL AND LCEC MEETING
March 25, 2003
Page 2 of 2
form of an "ad hoc committee" to assist residents and City Staff in monitoring these issues and
examining future grant programs. He stated all LCEC members appreciated the opportunity to
serve the City on this committee.
Mayor Love thanked the LCEC for its successes, time and effort as well as the encouragement
brought forth by the members in reminding Council of the need to remember the long-term
implications of open space and land conservation.
Councilmember Turgeon thanked the Committee for its efforts as well, and questioned various
criteria that could be established as part of the acquisition process for open space. She also stated
she would like to see the Committee continue its education efforts on this matter as well.
Councilmember Lizee stated she also appreciated the work and effort put forth in developing this
report, and thought the report to be an incredible document for future reference.
Councilmember Zerby stated he appreciated the work and size of the project, and stated he would .
like to commit to having the recommendations of the LCEC as part of the budget discussions for
next year.
Council again thanked members of the LCEC for its efforts in preparing this report and for all its
dedication in dealing with land conservation and environment issues.
3. Adjourn
Zerby moved, Turgeon seconded, Adjourning the Joint City Council and Land Conservation
and Environment Committee Meeting of March 24, 2003, at 6:41 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
.
Craig W. Dawson, City Administrator
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 24, 2003
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
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1.
CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane; Engineer Brown; Finance Director Burton and Planning
Director Nielsen
Absent:
None
B.
Review Agenda
Mayor Love reviewed the Agenda. Administrator Dawson requested Items 9A4, Changes in Upcoming
Meetings, and Item 9A5, Update on Watermain Breaks be added to the Agenda for this meeting.
Councilmember Zerby suggested Item 8A be moved to Item 5, given the large number of people present
in the audience this evening wishing to hear discussion on this issue.
Zerby moved, Turgeon seconded, Approving the Agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, March 10, 2003
Turgeon moved, Garfunkel seconded, Approving the City Council Regular Meeting Minutes of
March 10, 2003, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Mayor Love reviewed the Consent Agenda. Councilmember Turgeon requested Item 3A be removed
from the Consent Agenda and moved to Item 7C for further discussion and consideration.
Turgeon moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List (This item was moved to Item 7C for further
discussion and consideration.)
B. Approval of Expenditure of Funds for a Print Controller
C. Adopting RESOLUTION NO. 03-018, "A Resolution Approving Vine StreetlManor
Road Property for Randall Cermak, 20150 Vine Street."
#~6
CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 2 of9
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D. Adopting RESOLUTION NO. 03-019. "A Resolution Approving the Final Plat of
Spruce Hill 2nd Addition for Strategic Holdings, Inc., Northwest quadrant of Spruce
Hill Court and Yellowstone Trail."
E. Adopting RESOLUTION NO. 03-020. "A Resolution Approving Vacating a Portion
of the Public Right-of-Way of Enchanted Point for Rick and Carrie Halvorson, 4495
Enchanted Lane."
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
Tom Kelsey, 5705 Smithtown Way, invited Council and residents to participate in the Minnewashta
Walk-in on April 22, 2003. This event invited residents and students to walk to school on that day instead
of taking the bus or being driven. He stated this event in the past had included police escorts and news
coverage. He went on to invite anyone interested in welcoming and celebrating the protection of natural
environment to participate in this event. He also stated he wanted to add his voice to support all of the .
Council's and residents' efforts to made pedestrian safe within the City.
5. ENGINEERINGIPUBLIC WORKS
A. Smithtown Road Discussion (This item was moved from Item SA)
Engineer Brown explained that at the March 10, 2003, Regular City Council meeting, the Council had
directed Staff to provide and update at this meeting regarding the right-of-way process, and to provide a
description or graphics demonstrating the impacts to properties along Smithtown Road. Engineer Brown
then reviewed the easements and construction impacts on the 14 properties on the north side of
Smithtown Road, west to the LRT Trail for which there was not public right-of-way. He noted, with the
assistance ofWSB and Associates, Staff had received clear feedback bye-mail or discussion from all 14
owners where easements were needed. Of these 14 properties, only two owners had indicated a
willingness to sign an easement agreement, with one stating this was contingent upon what the entire
neighborhood desired. Next Engineer Brown reviewed the roadway widths and impacts, impacts to .
wetlands, and supporting information for the walkway location. He went on to state there appeared to be
three options available regarding this project. The first option included moving forward with the
acquisition of land necessary to construct the walkway. The second included the option to separate the
roadway project and walkway project, and proceed with the roadway project while continuing to work on
the issues surrounding the trail project. The third option was to construct only the roadway project.
Councilmember Turgeon thanked Engineer Brown for his efforts, noting the last time Council voted on
this matter, the action did not indicate the project would move forward as planned. She stated she did not
want to see this roadway project delayed as the County Road 19 project had been delayed. Further she
stated the Council had spent five years trying to gain residential input on the walkway. She thought it
appropriate to abandon the trail project at this time and move forward with the roadway project. She also
stated the neighborhood survey recently shared with Council did not influence her decision, and she
encouraged residents to get involved earlier in the process in issues of concern. She also stated she was
concerned for having to mitigate the wetland issue that she had not been aware of earlier in the process.
Councilmember Garfunkel agreed with Councilmember Turgeon's comments regarding the roadway
project. He stated he was concerned clear consensus had not been given by residents, nor was appropriate
funding available for such a project.
CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 3 of9
Mayor Love commented he wanted residents to know he had participated in the public process in this
matter, and he viewed the neighborhood as including properties off Smithtown Road as well. Further, he
stated, Smithtown Road was utilized by many residents for a variety of purposes, and City policy did not
assess propertyowners for improvements to the roadway as other municipalities often did in a project such
as this one. He stated he could not support not continuing discussions on the trail, he did not want to wait
a year, and hoped to have the roadway improvement this year.
Councilmember Lizee stated she agreed the roadway needed to be improved, and she did not want put the
issue of the trail aside for the reclamation project. She wished to continue to work with residents along
Smithtown Road to acquire right-of-way easements, as she believed in the greater public interests in this
case, and she also thought it was the responsibility of government to protect citizens and provide safe
passages for them. She stated this road needed to be able to move both cars and people safely throughout
this area of the City.
.
Councilmember Garfunkel expressed concern for the "missing link" in the process in this case, and the
City should do more to engage its residents in the process.
Councilmember Zerby stated he did not agree with Councilmember Garfunkel, as this issue had been
discussed in numerous public meetings where citizens had been asked for input on a number of variables
affecting the project's outcome. No consensus had ever been given by residents in this project, and as a
result, Council had agreed it was important to move ahead with a carefully reviewed plan and look for a
reaction to that plan. He stated he was glad people were sharing their views on this project as it was
difficult to know what was wanted without a plan that could be shared with residents for the trail project.
Mayor Love requested consensus on the three options presented by Engineer Brown with regard to the
trail and roadway projects. Councilmember Garfunkel stated he was not opposed to continuing a dialogue
with residents on the project; however, he wanted to understand how the plan for the project would move
forward from this point. Councilmember Turgeon agreed, questioning what the plan for moving forward
would be based upon.
.
Mayor Love stated he would not like to see the process stopped at this point, and to the end, that tonight's
meeting was not noticed as a Public Hearing. It would be unfair to deduce the trail project was not wanted
based solely on the number of people in the room voicing opinions this evening. He stated he wanted to
have all parties have the opportunity to be heard, and asked Staff to layout a process for consideration at
the next Council meeting for how this process could take place.
Councilmembers Garfunkel, Lizee, and Turgeon agreed it was important to work with the alternatives for
the trail project previously designed, and to have a decision made in the next few weeks that left no
uncertainty as to the outcome of the trail issue on Smithtown Road.
Turgeon moved, Garfunkel seconded, proceeding with plans for a two-foot wide shoulder on the
north side ofthe roadway, and four-foot wide shoulder on the south side of the reclamation project.
Councilmember Garfunkel questioned the overall width of the roadway. Engineer Brown explained, that
from a technical standpoint, Smithtown Road, in spite of the improvements would remain a narrow
roadway.
Councilmember Zerby stated he was in favor of the traffic calming measures in place as part of the
roadway project, including the narrowing of the lanes to reduce speed, and the shoulder would allow for a
CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 4 of9
place for vehicles to pull over in an emergency situation. He stated he did not want the trail to stand in
the way of the roadway project.
Engineer Brown explained the drainage issue heard from residents could be addressed with edge drains
and catch basins already part of the proposed roadway project. He also went on to explain the timeline
for the reclamation project, noting it would most likely take ninety days with the project starting in mid-
July, and would occur in three sections. This plan was done purposely to allow the roadway to remain
drivable and to minimize disruptions to refuse collection and mail delivery.
Motion passed 5/0.
Zerby moved, directing staff to prepare alternatives for continuing the trail process in the next
three weeks with regard to participating in further dialogue with residents regarding a potential
trail along Smithtown Road.
Councilmember Garfunkel stated it was important to expand the outreach area to gain a true consensus on
the issue. Mayor Love stated he thought it important to do another trail walk and include people off the .
immediate roadway and trail area. Councilmember Turgeon stated she wished to have further discussions
on the funding for the trail portion of the project, and the wetland mitigation issue, as she believed the
resolution to this issue would come down to the feasibility of all these factors in the project.
Turgeon seconded the motion.
Engineer Brown stated he would prepare mailings to area residents regarding the proposed developments
of the project.
Motion passed 5/0.
Mayor Love recessed the meeting at 7:48 P.M., and reconvened the meeting at 8:03 P.M.
5. PARKS
A.
Report on Park Commission Meeting Held March 11, 2003
.
Commissioner Meyer reported on matters considered and actions taken at the March 11,2003, Park
Commission Meeting (as detailed in the minutes of that meeting).
B. Dog Ordinance Amendment
Councilmember Turgeon stated there were discrepancies in the proposed ordinance for this meeting, and
the report given by Commissioner Meyer. Administrator Dawson agreed, noting a revised ordinance
would be prepared for the April 14 Regular City Council Meeting.
Councilmembers clarified issues regarding the concession stand at Eddy Station in Freeman Park, and
also questioned the rationale and issues regarding the proposed dog ordinance amendment, as well as
enforcement and compliance for such an ordinance.
.
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CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 5 of9
6. PLANNING
Councilmember Garfunkel recused himself from issues pertaining to Item 6A and 6B to avoid the
appearance of conflict of interest.
Commissioner White reported there had not been a meeting of the Planning Commission since the most
recent Regular City Council meeting; thus, there was nothing new to report. She stated she would remain
present for any questions Council may have of her regarding recommendations made by the Planning
Commission on issues for consideration heard this evening.
A. Concept, Development Stage and Final Plan -Shorewood Village P.U.D. (Revised Final
Plat)
Applicant:
Location:
Shorewood Village, Inc.
Shorewood Shopping Center
Director Nielsen explained the next two items were related, and could be explained together. He stated
construction had begun on the CUB Foods Store at the Shorewood Village Shopping Center. As part of
the financing for the project, lenders required the grocery store occupy its own parcel of ground. Staff
had directed the developer to apply for a Conditional Use Permit for a Planned Unit Development
(P.U.D.), as a P.U.D. contained the mechanics for the proposed "zero lot line" arrangement necessary for
the site, as well as the joint use of parking and drainage areas. It also ensured the development agreement
executed in conjunction with the original CUB Foods store addition would continue to apply to both
parcels. The issue was essentially a legal matter of drafting an addendum or amendment to the original
development agreement that tied both parcels to the requirements imposed on the property. He noted the
City Attorney had drafted such an addendum for recording the final plat (replat). Upon approval of the
resolution approving the final plat, the developer must record the addendum and the development
agreement with the County within 30 days of Council approval.
Director Nielsen went on to explain the second issue involved a request for multiple signage for the
Shopping Center. He reviewed the design and measurements of the proposed signage, noting the Zoning
Code limited the sign to 20 feet in height, where a 30-foot height had been proposed. He also
recommended the sign be shifted west as far as possible to maintain adequate sight triangles for the main
entry in to the property. Director Nielsen also recommended the allocation for interior tenants be
increased accordingly with the regulations based upon the 10 percent requirement. Also, he noted the
new C.u.P. would contain the same language from the development agreement for the project, which
stated the City might remove unauthorized signs at any time.
John Scalzo, of Dahlgren, Shardlow, and Uban, Inc., stated he was present this evening to answer any
questions Council may have had of him.
Turgeon moved, Lizee seconded, Approving RESOLUTION NO. 03-021. "A Resolution Approving
the Concept, Development, and Final Plat for the Shorewood Village P.U.D., subject to Staff
recommendations, for Shorewood Village, Inc., Shorewood Village Shopping Center. Motion
passed 5/0 (Garfunkel recused)
B. Conditional Use Permit for Multiple Signage
Applicant: Shorewood Village, Inc.
Location: Shorewood Shopping Center
CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 6 of9
Turgeon moved, Lizee seconded, Directing Staff to Prepare a Findings of Fact to Grant Approval of
a Conditional Use Permit for Multiple Signage, subject to Staff recommendations, for Shorewood
Village, Inc., Shorewood Shopping Center. Motion passed 4/0 (Garfunkel recused)
Councilmember Garfunkel returned to Council Chambers.
C. Development Stage Approval- High Ponte P.U.D.
Applicant: Lecy Construction
Location: 23520/23570 State Highway 7
Director Nielsen reviewed the history of the project, noting in November of last year the Planning
Commission conducted a public hearing to consider a three-lot subdivision called High Pointe. The
Commission recommended the City Council approve the concept stage plans, but continued discussion of
the development stage plans pending resolution of certain issues raised by staff. These issues had been
addressed, and were ready for further consideration this evening.
Regarding the issue of ponding, the preliminary grading plan for the project showed a small detention .
pond on the northwest side of the proposed street. The City Engineer must approve the location of the
pond, and the size of the pond was also subject to the Engineer's approval as palt of the final plat. He
also explained runoff calculations should be submitted with the final plat to verify pond sizing.
Director Nielsen noted the northerly portion of the site had been designated as an outlot, and as such,
would not be buildable until formally replatted. He also noted all proposed lots met the standards of the
R1-C Zoning District.
Director Nielsen also explained the developer would be donating a portion of the development for
conservation open space.
Acting Mayor Garfunkel assumed mayoral duties as Mayor Love left the room at 8:40 P.M.
Turgeon moved, Zerby seconded, Approving Development Stage Plans for High Pointe P.U.D. for
Lecy Construction, 23520/23570 State Highway 7. Motion passed 4/0, with Love not being present.
.
D. Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet
Applicant: Steve Hanson
Location: 28105 Boulder Bridge Drive
Director Nielsen explained the applicant has applied for a Conditional Use Permit (C.U.P.) to construct an
attached garage and room addition on his property, located at 28105 Boulder Bridge Drive. The property
was zoned P.U.D./S, Planned Unit DevelopmentlShoreland, and contained 33,060 square feet of area. He
went on to explain the existing house combined with the new additions would contain approximately
6142 square feet of floor area in the two levels above grade. The existing garage currently contained 960
square feet of floor area, and the proposed garage contained an additional 400 square feet, which brought
the total area of accessory space on the site to 1360 square feet, and thus, necessitated the request for a
C.D.P. He noted the new garage would be an extension of the existing garage, and the second level living
space would be built over both the existing garage as well as the new garage.
With regard to the criteria for granting this type of C.u.P., Director Nielsen stated the project did not
exceed the total floor area above grade of the principal structure, and also did not exceed ten percent of
the minimum lot area for the P.U.D./S Zoning District. He noted while the property complied with the
.
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CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 7 of9
setback requirements of the P.D.D./S Zoning District, the property was cun-ently nonconforming with
respect to hardcover. The applicant proposed reducing the amount of hardcover by eliminating one of the
driveway entrances and necking down the existing driveway to bring the hardcover from 26.7 to 25.9
percent. Additionally, the new garage addition would be integrated into the architecture of the existing
house, and no additional landscape was required at this time.
Mayor Love returned to Council Chambers and mayoral duties at 8:45 P.M.
Zerby moved, Lizee seconded, Adopting RESOLUTION NO. 03-022, "A Resolution Approving a
Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet for Steve Hanson, 28105
Boulder Bridge Drive. Motion passed 5/0.
E. Comprehensive Plan AmendmentlRezoning - Capestone Ponds P.U.D.
Applicant: Capestone Builders, Inc.
Location: 20775 Manor Road (Carmichael Auto Salvage)
Director Nielsen explained this matter had been continued from the February 4, 2003, Planning
Commission meeting, pending receipt of the environmental studies ordered for the site. The City had
received the Phase I and Limited Phase II Environmental Site Assessments, prepared by Liesch
Associates, Inc. Director Nielsen also noted the site boundary issue had been resolved, noting the entire
site was located within the Shorewood City limits. Director Nielsen recommended the Comprehensive
Plan be amended, revising the Proposed Land Use map from "Minimum Density Residential (0-1 units
per acre)" to "Low to Medium Density (2-3 units per acre)." Also, the area plan for Planning District 12
should include language tying the increased density to the provision of City services (e.g., municipal
water). He further recommended that the Concept Plan be approved subject to the recommendations
included in the Planning and Engineering staff reports distributed for the February 4, 2003, Planning
Commission Meeting, and the Park Commission's recommendations should be incorporated into the
Development Stage approvals for the project as well. In addition, he noted the addition of municipal
water services would provide a valuable extension to the City's water system, as it would add
approximately 24 users to the system.
Director Nielsen also explained the rezoning would allow for "zero lot line" in a Planned Unit
Development, and would also include a private roadway to be owned and maintained by the
Homeowners' Association for the project. He also noted environmental studies were part of the project,
and reviewed the anticipated upcoming phases of the Work Plan associated with these studies to be done
in conjunction with the Minnesota Pollution Control Agency. Director Nielsen noted no developer was
present to speak to the project this evening; however the developer had respectfully declined providing a
trail along the edge of the property for this site.
Turgeon moved, Lizee seconded, Amending the Comprehensive Plan as part of the Capestone
P.U.D. for Capestone Builders, Inc., 20775 Manor Road. Motion passed 5/0.
Turgeon moved, Lizee seconded, Approving Concept Stage Plans for Capestone Builders, Inc.,
20775 Manor Road. Motion passed 5/0.
Mayor Love recessed the meeting at 9: 14 P.M. and reconvened the meeting at 9: 17 P.M.
CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 8 of9
7. GENERALINEW BUSINESS
A. Set joint meeting with Park Commission and Planning Commission
Council agreed to meet jointly with the Park Commission and Planning Commission on April 15, 2003, at
5:45 P.M. in Council Chambers at City Hall.
B. Resolution regarding Suburban Hennepin Courts
Administrator Dawson explained Hennepin County District Court was considering the closure of its
suburban courts as a budget management strategy. He noted a draft resolution was prepared for Council's
action on the matter.
Zerby moved, Turgeon seconded, Adopting RESOLUTION NO. 03-023, "A Resolution Opposing
the Closure of any Suburban Hennepin Court Facility and Requesting the Hennepin District Court
to Work Cooperatively in Designing Possible Responses to State Funding Reductions." Motion .
passed 5/0.
C. Approval of the Veritied Claims List
Councilmember Turgeon requested clarification on two issues; one payable to Tonka Bay and the second
to the South Lake Minnetonka Police Department. Finance Director Burton provided clarification on
these issues.
Turgeon moved, Zerby seconded, Approving the Veritied Claims, withholding payment of the
claims to South Lake Minnetonka Police Department pending further clarification of said claim.
Motion passed 5/0.
8. ENGINEERlNGIPUBLIC WORKS
A. Smithtown Road Discussion (This item was moved to Item 5)
9.
REPORTS
.
A. Administrator & Staff
1. County Road 19 Intersection
Administrator Dawson shared a memorandum regarding progress being made in the County Road 19
intersection project. Various Councilmembers expressed frustration with the delay in the project, and
associated increases in cost for the project despite the efforts of Jim Grube, Director of Transportation for
Hennepin County.
Engineer Brown stated Mr. Grube had stated he would begin to work the issues associated with a
cooperative agreement for this project, and Engineer Brown also stated he fmnly believed a project would
begin to take place this year with final construction occurring in the Year 2004. He also stated issues
continued to be discussed regarding appropriate signalization for the temporary signal at the intersection
this year.
.
.
CITY COUNCIL REGULAR MEETING MINUTES
March 24, 2003
Page 90f9
At Council's request, Administrator Dawson stated he would ask that Mr. Grube be present at the April
14,2003, Regular City Council Meeting.
2. Public Safety Facilities
Administrator Dawson stated work continued on the Public Safety Facilities, and there had yet to be final
decisions on issues associated with the East Side Station.
3. Gideon Glen
Administrator Dawson explained preliminary discussions of a cooperative agreement were taking place
with the Director of the Minnehaha Creek Watershed District regarding this project.
4. Changes in Upcoming Meetings
Administrator Dawson explained the possibility of changes to the meeting schedule in April for Council.
5. Update on Watermain Breaks
Engineer Brown reported there had recently been two watermain breaks in the City due to frost heaves.
He also noted, in response to Councilmember Zerby's question, that temporary shoring of the "Red
Bridge" to Enchanted Island had taken place and construction would most likely begin early in the
construction season for this year.
B. Mayor & City Council
There was nothing further to report.
10. ADJOURN
Garfunkel moved, Zerby seconded, adjourning the Regular City Councll Meeting of March 24,
2003, at 10:03 P.M. Motion passed 5/0.
RESPECTFULLYSUBNUTTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
April 10, 2003
.
TO:
Mayor and City Council
RE:
Agenda Item #3A
Agenda Item #3A - The Claims List - will be delivered under separate cover on Friday,
April 11.
.
-:#3A
n
'-.I PRINTED ON RECYCLED PAPER
...
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
Date:
April 11, 2003
To:
Honorable Mayor and City Council Members
Bonnie Burton, Finance Directorrrreasure~
From:
Re:
Claims List
Cc:
Craig Dawson, City Administrator ~
Attached please find the Claims List for council review and approval at the Monday,
April 14, 2003 meeting. Please accept our apologies for not having this ready in a timely
way so that it could be included in the agenda packets sent out yesterday. The Finance
Department has had a strenuous week: the City's auditors were here all week to conduct
their fieldwork for the annual audit; it was a payroll week; quarterly utility bills were
prepared and mailed, including implementation of the new rate increase; and it was a
council packet week.
Given the above, staff has started the recruitment process to fill the Accounting Clerk
position that was authorized by the City Council during the budget process last
December. The position was posted internally and staff has identified candidates for
interviews. When a suitable candidate has been identified and their references checked
staff would request authorization to hire from the City Council.
Preliminary 2002 year-end audit results show that the City generally had a good year:
General Fund revenues were $3,683,566, compared to $3,270,162 budget. Expenditures
and fund transfers were $3,551,834, which is an excess of revenues over expenditures of
$131,732. The liquor stores had net profits of approximately $135,000 before fund
transfers. The auditors will submit their full report to the council in about six weeks.
If you have questions about the attached claims list, it would be helpful if you would
contact me before the meeting Monday night. Thank you for your consideration.
ft
trJ PRINTED ON RECYCLED PAPER
PAYABLESAPPROVALS
For 4/14/03 Council Meeting
() J}
Prepared by: i/~kl
Catherine EIke, Sr. Accountant
~~
Reviewed by:
Bonnie Burton, Finance Director
awson, City Administrator
A
Date: Lf--II-C 3
Date: it, /t; :7
.
Date: ~
Check Approval List for 04/14/03 Sorted by Department
. Check # Vendor Name Description Check Date Invoice # Amount
34887 so LK MTKA POLICE DE APR LEASE PMT-PUBLlC 3/25/2003 $25,342.00
34887 SO LK MTKA POLICE DE SPEC DETAIL-SMITHTOW 3/25/2003 $275.49
34887 SO LK MTKA POLICE DE APRIL MONTHLY BUDGE 3/25/2003 $51,977.00
34894 US POSTMASTER APR NEWSLETTER PSTG 3/25/2003 $816.09
34895 ADAM'S PEST CONTROL OTRL Y SVC-1 ST OTR 200 3/26/2003 95647 $63.78
34897 AT&T WIRELESS SERVI 3/26/2003 4160966-0 $54.52
34897 AT&T WIRELESS SERVI 3/26/2003 4160966-0 $40.27
34897 A T& T WIRELESS SERVI 3/26/2003 4160966-0 $35.84
34899 FORTIS BENEFITS INS C APRIL STD PREM 3/26/2003 $81.00
34901 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 3 3/26/2003 302131-03 $1,373.20
34903 MINNESOTA STATE TRE SPRG BLDG CODE SEMI 3/26/2003 $35.00
34904 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 3/26/2003 $173.51
34905 PAZANDAK, JOSEPH MILEAGE 3/10 - 3/21/03 3/26/2003 $65.88
34906 PERA PAYROLL DEDUCTIONS 3 3/26/2003 $2,180.37
34906 PERA PAYROLL DEDUCTIONS 3 3/26/2003 $2,364.22
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $76.25
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $37.05
34911 SWANDBY, DONALD SEC 125 REIMBURSEME 3/26/2003 $799.76
34912 TONKA BAY-CITY OF 1 ST OTR CRESENT BEAC 3/26/2003 $104.85
34914 UNUM LIFE INSURANCE APR L TO PREM 3/26/2003 $255.67
34915 ABEUB & C,INC. FURNACE INSPECT-CITY 4/4/2003 030328-01 $100.00
34916 ANCHOR PAPER COMPA COPIER/NEWSLETTER P 4/4/2003 14453770 $321.03
34916 ANCHOR PAPER COMPA COPIER/NEWSLETTER P 4/4/2003 14453770 $288.42
34919 COVERALL OF THE TWI APR CLEANING SVC-CIT 4/4/2003 74773 $335.48
34920 dpSoft.com SPORTS SCHEDULER SO 4/4/2003 44242 $499.00
34921 EDINA COURIERS LLC PKG TO LARKIN 4/4/2003 60402 $21.00
34922 ELKE, CATHERINE MAR MILEAGE 4/4/2003 $25.20
34923 EXCELSIOR ACE HARD EXT CORDS FOR HEAT T 4/4/2003 556590 $31.93
34923 EXCELSIOR ACE HARD ICE MELT-CITY HALL 4/4/2003 558194 $14.89
34924 FRONTIER ELECTRIC DISCONNECT WARMING 4/4/2003 28405 $68.00
34925 GOVERNMENT TRAININ MCMA/MACA ANNUAL CO 4/4/2003 $199.00
34926 HENNEPIN COUNTY TRE FEB ROOM/BOARD 4/4/2003 970 $363.48
34927 KEEFE,SALLY MARCONTRACTUALSVC 4/4/2003 $300.00
34927 KEEFE, SALLY MAR CONTRACTUAL SVC 4/4/2003 $405.00
34928 LOCAL LINK USA BUSIN APR WEB SVC 4/4/2003 95220466 $99.95
34931 MINN NCPERS GROUP L 4/4/2003 $12.00
34932 MN DEPT OF REVENUE 2002 HAZARDOUS WAST 4/4/2003 8021972 $50.00
34933 PANCHYSHYN, JEAN MAR EXPENSE REIMBUR 4/4/2003 $39.00
34933 PANCHYSHYN, JEAN MAR EXPENSE REIMBUR 4/4/2003 $96.29
34933 PANCHYSHYN, JEAN MAR EXPENSE REIMBUR 4/4/2003 $90.14
34935 SPEEDWAY SUPERAME 4/4/2003 032403 $2,172.31
34937 US POSTMASTER RENEW PERMIT #128 4/4/2003 $300.00
34938 VERIZON WIRELESS, BE 4/4/2003 $39.79
34939 VIKING LAND TREE CAR 4/4/2003 2725 $50.00
34941 CRAGUN'S CONFERENC LODGING-C. DAWSON-M 417/2003 $225.74
34943 AFSCME COUNCIL 14 APRIL UNION DUES 4/11/2003 $193.90
34944 ANDERSON, KRISTI B. 1 ST HALF APR CONTR S 4/11/2003 $150.00
34946 BERRY COFFEE CO 4/11/2003 340400 $30.50
34946 BERRY COFFEE CO 4/11/2003 340401 $22.00
34947 BIFFS, INC. 4/11/2003 W185533- $702.60
34949 G & K SERVICES 4/11/2003 033103 $484.48
34952 HOPKINS PARTS COMP FIL TERSIW ASHER FLUID 4/11/2003 105788 $147.31
~'nLl:;;rr.t-ili:;"it~;~t"~..&1;;tG.S~~~2I\~1m'rd,~\~..t-1.i;'~<iJ"~~L>o1tr;;~~'1"},~a~'t;,a.~~'t;:,t.iM;P~i.:'t="'W1.'i~~~~'L'\:~!ill.-~.t!~~~~~~vt:~~/;l
Friday, April 11, 2003 Page 1 of6
Check# Vendor Name Description Check Date Invoice # Amount
34952 HOPKINS PARTS COMP FILTERS/WASHER,STAR 4/11/2003 105789 $29.56
34953 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 4 4/11/2003 3023131-0 $1,382.20
34956 MCLEOD USA 4/11/2003 8470718 $159.64 .
34956 MCLEOD USA 4/11/2003 8470718 $470.06
34956 MCLEOD USA 4/11/2003 8470718 $89.62
34959 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 4/11/2003 $173.51
34962 NIELSEN, BRADLEY PLAN CONF EXPENSES 4/11/2003 $696.76
34963 PAZANDAK, JOSEPH MILEAGE 3/24 - 4/4/03 4/11/2003 $51.12
34964 PERA PAYROLL DEDUCTIONS 4 4/11/2003 762400-04 $2,298.29
34964 PERA PAYROLL DEDUCTIONS 4 4/11/2003 762400-04 $2,119.56
34967 QWEST 4/11/2003 $89.12
34969 SHOREWOOD TRUE VAL PARKS SUPPLIES 4/11/2003 52885 $7.79
34970 SUN PATRIOT NEWSPA HOLMGREN CUP 4/11/2003 572 $31.84
34974 WASTE MANAGEMENT 4/11/2003 0531626-1 $234.82
34975 WESTSIDE WHOLESALE TIRES 4/11/2003 510701 $318.16
34975 WESTSIDE WHOLESALE TIRES 4/11/2003 510703 $209.52
34976 WM. MUELLER & SONS, I SAND FOR PLOWING 4/11/2003 76038 $2,367.27
34980 COMMUNITY REC RESO CONTRACT SVCS-PARKS 4/15/2003 2 $2,190.00
34981 CULLIGAN BOTTLED W A 4/1512003 114X2085 $33.33
34991 LJR INC MARCH SVCS-OPT OUT S 4/15/2003 SHORE03 $4,835.00
34994 MINNEGASCO 4/15/2003 $1,857.19
34994 MINNEGASCO 4/15/2003 $426.48
34994 MINNEGASCO 4/15/2003 $261.13
34994 MINNEGASCO 4/15/2003 $145.53
34997 OFFICE DEPOT ENG FILE CABINET 4/15/2003 19789478 $108.48
34997 OFFICE DEPOT 4/15/2003 19976303 $95.35
34997 OFFICE DEPOT 4/15/2003 19995351 $56.79
35000 POTTS, KENNETH N. MARCH PROSECUTIONS 4/1512003 $1,608.33
35002 RUMPCA CO INC JANlFEB 2003 BRUSH DIS 4/15/2003 1507 $528.00
35003 STAR TRIBUNE PRINTING/PUBLISHING 4/15/2003 $497.60
35006 XCEL ENERGY 4/15/2003 0114-707- $70.43
35006 XCEL ENERGY 4/1512003 0208-203- $7.40
35006 XCEL ENERGY 4/15/2003 0326-600- $33.72
35006 XCEL ENERGY 4/15/2003 0356-200- $21.11
35006 XCEL ENERGY 4/15/2003 0727-302- $245.51
35006 XCEL ENERGY 4/15/2003 1300-208- $101.87
35006 XCEL ENERGY 4/1512003 1477-205- $254.84
35006 XCEL ENERGY 4/15/2003 1966-609- $125.62
35006 XCELENERGY 4/15/2003 2052-902- $13.67
35006 XCELENERGY 4/15/2003 2164-107- $77.52
TOTAL FOR 101 GENERAL FUND $118,353.93
34983 DELEGARD TOOL CO ENGINE ANALYZER 4/1512003 435322 $3,156.04
34983 DELEGARD TOOL CO ENGINE ANALYZER CABL 4/15/2003 441851 $58.27
TOTAL FOR 403 EQUIPMENT REPLACEMENT $3,214.31
34910 QWEST 3/26/2003 $57.91
34923 EXCELSIOR ACE HARD CAULK 4/4/2003 555709 $10.61
34923 EXCELSIOR ACE HARD NUTSIBOLTS-WATER DE 4/4/2003 557756 $18.42
34923 EXCELSIOR ACE HARD PARTS FOR WATERMAIN 4/4/2003 557769 $8.19
34923 EXCELSIOR ACE HARD PARTS=WATERMAIN BR 4/4/2003 557786 $4.25
34923 EXCELSIOR ACE HARD PARTS-WATERMAIN BRE 4/4/2003 558029 $20.19
34923 EXCELSIOR ACE HARD VINE HILL WATERMAIN B 4/4/2003 558047 $7.30
34936 STAR GROUP LLC SLUDGE PIT REPR-SE W 4/4/2003 32670 $59.94
34942 US POSTMASTER PSTG 1 ST QTR UTILITY B 4/9/2003 $241.65
34956 MCLEOD USA 4/11/2003 8470718 $89.72
t".~~-.ttr.:z~~.::W1~L~4;i;r:a..~::i;lJ;IS;i~'.I{~~~.;2~2WJ:'t.;!,~!f:1::~~~-:t'~M~!.':;;:~,&.f,gm,;;~i~~~ZX~~""!t';;U;~:'~.i~'i'>.,<<\";1i';':lX:iil'illjj,!f;"tI"~~""J<r1a;mwil'_'~.~';..~
Friday, April 11, 2003 Page 2 of6
Check # Vendor Name Description Check Date Invoice # Amount
34956 MCLEOD USA 4/11/2003 8470718 $44.86
34958 MINNESOTA DEPT OF H 1ST QTR WA CONNECTI 4/11/2003 $1,574.00
34960 NATIONAL WATERWOR 4/11/2003 9209587 $151.81
34961 NEXTEL COMMUNICATI 4/11/2003 $48.68
34967 QWEST 4/11/2003 $50.81
34967 QWEST 4/11/2003 $50.81
34976 WM. MUELLER & SONS, I SAND FOR WATERMAIN 4/11/2003 76243 $343.51
34977 XCEL ENERGY 4/11/2003 2270-109- $187.62
34984 DEPT OF LABOR & INDU SE WELL REG PERMIT 4/15/2003 009818-03 $10.00
34988 INSTRUMENT CONTROL EMERGENCY REPR-SE 4/15/2003 6044 $567.76
34994 MINNEGASCO 4/15/2003 $313.49
34994 MINNEGASCO 4/15/2003 $298.39
34994 MINNEGASCO 4/15/2003 $284.60
34995 NATIONAL WATERWOR BIT COAL TAR SPRAY 4/15/2003 9233181 $9.64
34996 NORTHERN WATER WO GATE VALVE-EUREKA R 4/15/2003 3157965 $496.71
35001 QWEST 4/15/2003 $261.99
35001 QWEST 4/15/2003 $99.05
35006 XCELENERGY 4/15/2003 0234-748- $7.40
35006 XCEL ENERGY 4/15/2003 1692-607- $96.66
35006 XCEL ENERGY 4/15/2003 1 n6-835- $36.17
35006 XCEL ENERGY 4/15/2003 2270-109- $195.50
TOTAL FOR 601 WATER UTILITY $5,647.64
34897 A T& T WIRELESS SERVI 3/26/2003' 2893733-0 $11.50
34918 BRAUN PUMP & CONTR LIFT STATION FLOATS 4/4/2003 5534 $1 ,005.95
34918 BRAUN PUMP & CONTR LIFT STATION FLOATS 4/4/2003 5563 $203.38
34923 EXCELSIOR ACE HARD SEWER SUPPLIES 4/4/2003 558212 $2.79
34923 EXCELSIOR ACE HARD SEWER SUPPLIES-BATT 4/4/2003 558240 $13.05
34942 US POSTMASTER PSTG 1ST QTR UTILITY B 4/9/2003 $362.48
34961 NEXTEL COMMUNICATI 4/11/2003 $48.67
34968 SERVICEMASTER SW BACKUP CLEANUP-5 4/11/2003 111023 $307.71
34989 JOHN HENRY FOSTER M AIR COMPRESSOR GASK 4/15/2003 1257551-0 $13.88
35006 XCELENERGY 4/15/2003 0074-000- $8.33
35006 XCEL ENERGY 4/15/2003 0191-308- $21.41
35006 XCEL ENERGY 4/15/2003 0640-202- $13.88
35006 XCEL ENERGY 4/15/2003 0675-505- $16.89
35006 XCEL ENERGY 4/15/2003 0942-567- $41.76
35006 XCEL ENERGY 4/15/2003 1350-001- $25.08
35006 XCEL ENERGY 4/15/2003 1641-408- $58.44
35006 XCEL ENERGY 4/15/2003 1765-206- $31.20
35006 XCEL ENERGY 4/15/2003 2325-902- $27.07
35006 XCEL ENERGY 4/15/2003 2397-003- $12.32
35006 XCEL ENERGY 4/15/2003 2486-903- $25.69
TOTAL FOR 611 SANITARY SEWER UTIUTY $2,251.48
34985 E-Z RECYCLING INC. APR RECYCLING SVC 4/15/2003 4979 $6,255.00
TOTALFOR 621 RECYCUNG UTIUTY $6,255.00
34896 ARCTIC GLACIER INC 3/26/2003 DC307606 $31.96
34898 EXTREME BEVERAGE 3/26/2003 110290 $32.00
34899 FORTIS BENEFITS INS C APRILSTD PREM 3/26/2003 $9.00
34900 HERMEL WHOLESALE 3/26/2003 403207 $198.22
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $3.90
34908 QUALITY WINE & SPIRIT 3/26/2003 239414-00 $352.06
34908 QUALITY WINE & SPIRIT 3/26/2003 239471-00 $608.24
34909 QWEST DEX 3/26/2003 01401082 $66.50
!~"::O.;'~~~~'$5.'ill''''.a:~-:;"''~-'~~.~~~~:"':'''''-~~1:~;'-''~'~,I?:':;&:;;',.M~W~....,,'!l'~""~~2%r.~,'-:"'J.?;.~~''';@.;~-~'~~I:?~~'''r.::::'':;;X~~l';Z;.'X";_~~~$i~~~~~
Friiiay;'April h 2003 . .... .~4'~.~ ,<..., - ,=, ._... .. .,,~ .... . Pag't3016
Check # Vendor Name
34913
34914
34917
34929
34929
34930
34934
34934
34934
34945
34948
34950
34950
34950
34951
34954
34954
34954
34955
34956
34965
34965
34965
34966
34966
34966
34971
34971
34972
34972
34973
34974
34978
34979
34979
34979
34982
34982
34986
34986
34987
34987
34987
34987
34987
34987
34987
34990
34990
34992
34993
34993
34994
34998
34999
34999
TOWLE REAL ESTATE C
UNUM LIFE INSURANCE
ARCTIC GLACIER INC
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MIDWEST COCA-cOLA B
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
ARCTIC GLACIER INC
EAST SIDE BEVERAGE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
HONEYWELL
JOHNSON BROS L1QUO
JOHNSON BROS L1QUO
JOHNSON BROS L1QUO
MARK VII
MCLEOD USA
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
SWANDBY, DONALD
SWANDBY, DONALD
THORPE DISTRIBUTING
THORPE DISTRIBUTING
VERIZON DIRECTORIES
WASTE MANAGEMENT
BELLBOY BAR SUPPLY
BELLBOY CORPORATlO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
DAY DISTRIBUTING
DAY DISTRIBUTING
EAST SIDE BEVERAGE
EAST SIDE BEVERAGE
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
JOHNSON BROS L1QUO
JOHNSON BROS L1QUO
MARK VII
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MINNEGASCO
PAUSTIS WINE COMPAN
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
Description
APRIL RENT
APR L TD PREM
INSTALL MOTION DETEC
MAR MILEAGE/CELL EXP
MAR MILEAGE/CELL EXP
Check Date Invoice #
3/26/2003
3/26/2003
4/4/2003 DC308502
4/4/2003 12095/121
4/4/2003 12095/121
4/4/2003 63203156
4/4/2003 240971-00
4/4/2003 242015-00
4/4/2003 242015-00
4/11/2003 DC309012
4/11/2003 372840
4/11/2003 405447
4/11/2003 405447
4/11/2003 405718
4/11/2003 156PS428
4/11/2003 1535468
4/11/2003 1535468
4/11/2003 218458
4/11/2003 519153
4/11/2003 8470718
4/11/2003 3276925
4/11/2003 931626
4/11/2003 931626
4/11/2003 240178-00
4/11/2003 244514-00
4/11/2003 244690-00
4/11/2003
4/11/2003
4/11/2003 289160A
4/11/2003 291071
4/11/2003
4/11/2003 0531625-1
4/15/2003 36830200
4/15/2003 25973900
4/15/2003 25973900
4/15/2003 26026400
4/15/2003 212503
4/15/2003 213461
4/15/2003 375712
4/15/2003 375712
4/15/2003 610027
4/15/2003 688802
4/15/2003 688803
4/15/2003 688804
4/15/2003 688808
4/15/2003 692004
4/15/2003 692005
4/15/2003 1538287
4/15/2003 1538287
4/15/2003 521475
4/15/2003 12159/121
4/15/2003 12159/121
4/15/2003
4/15/2003 0211565
4/15/2003 933676
4/15/2003 933676
Amount
$4,679.49
$18.71
$54.60
$67.05
$67.05
$119.85
($19.89)
$343.21
$504.25
$18.36
$909.75
$418.71
$79.79
($22.73)
$325.00
$1,669.40
$935.75
($2.17)
$140.67
$96.46
($4.64)
$350.95
$78.85
($89.24)
$118.75
$1,486.44
$19.99
$43.48
$2.00
$933.85
$20.30
$111.60
$16.48
$798.35
$146.00
$769.08
$733.25
$530.20
$12.10
$583.90
($5.35)
$69.30
$292.10
$1,289.29
$1,541.18
$323.50
$696.26
$729.73
$431.45
$1,377.70
$45.90
$45.90
$371.00
$528.00
$25.00
$69.75
=-\."'O"'!:rJ:~""~~\&::U.'"+f'~t-~"l>1~&llilISiliW.l:1:~aJ,;rn'~t:>~~v",~'~"-:U!"!"'8lli."'&:"'.h~11l~~,-,~";t;:,>-w-'~'";-':',i''7"'''",,.:;':"'';_'':-;'~'-l~''''';r.''~~~~rlln-'!<;:t.ill~.:mt~f'#~~
U,.i'''''!>:~~:''C'I.~~~ r ~~~"'~'t~zmmm
Friday, Aj,rifil, 2003 "- - ~~. .. -.= ....---=.. ..""~.._".= -- _d.. .-.... Page 4 of 6
Check # Vendor Name Description Check Date Invoice # Amount
35004 THORPE DISTRIBUTING 4/15/2003 291746 $737.60
35004 THORPE DISTRIBUTING 4/15/2003 291747 $264.80
35004 THORPE DISTRIBUTING 4/15/2003 292358 $281.45
35006 XCEL ENERGY 4/15/2003 0198-208- $380.15
TOTAL FOR 641 SHOREWOOD PLAZA liQUOR $27,861.59
34896 ARCTIC GLACIER INC 3/26/2003 DC307604 $36.72
34899 FORTIS BENEFITS INS C APRIL STO PREM 3/26/2003 $9.00
34900 HERMEL WHOLESALE 3/26/2003 403208 $290.60
34902 MIDWEST COCA-COLA B 3126/2003 63298132 $87.70
34902 MIDWEST COCA-COLA B 3/26/2003 63298140 ($7.20)
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $3.90
34908 QUALITY WINE & SPIRIT 3126/2003 237385-00 $10.20
34908 QUALITY WINE & SPIRIT 3/26/2003 239413-00 $237.50
34908 QUALITY WINE & SPIRIT 312612003 239469-00 $851.68
34909 QWEST DEX 3/26/2003 01401081 $212.80
34914 UNUM LIFE INSURANCE APR L TO PREM 3/26/2003 $21.21
34929 MARLIN'S TRUCKING 4/4/2003 12094/121 $56.70
34929 MARLIN'S TRUCKING 4/4/2003 12094/121 $56.70
34934 QUALITY WINE & SPIRIT 4/4/2003 240326-00 $5.94
34934 QUALITY WINE & SPIRIT 4/4/2003 242013-00 $160.65
34934 QUALITY WINE & SPIRIT 4/4/2003 242013-00 $513.30
34940 W A TERFORD CENTER APR RENT 4/4/2003 0403F $4,830.78
34945 ARCTIC GLACIER INC 4/11/2003 DC309011 $30.60
34948 EAST SIDE BEVERAGE 4/11/2003 372836 $20.80
34948 EAST SIDE BEVERAGE 4/11/2003 372836 $373.70
34950 HERMEL WHOLESALE 4/11/2003 405448 $48.20
34950 HERMEL WHOLESALE 4/11/2003 405448 $310.56
34951 HONEYWELL INSTALL MOTION DETEC 4/11/2003 2341HB12 $325.00
34954 JOHNSON BROS L1QUO 4/11/2003 1535467 $1,150.09
34954 JOHNSON BROS L1QUO 4/1112003 1535467 $132.25
34955 MARK VII 4/11/2003 519160 $656.10
34955 MARK VII 4/11/2003 519161 $15.20
34956 MCLEOD USA 4/11/2003 8470718 $96.46
34957 MIDWEST COCA-COLA B 4/11/2003 63208106 $117.70
34965 PHILLIPS WINE & SPIRIT 4/11/2003 3276741 ($102.09)
34965 PHILLIPS WINE & SPIRIT 4/11/2003 931625 $492.95
34966 QUALITY WINE & SPIRIT 4/11/2003 244513-00 $902.43
34966 QUALITY WINE & SPIRIT 4/11/2003 244639-00 $136.62
34966 QUALITY WINE & SPIRIT 4/11/2003 244639-00 $815.14
34966 QUALITY WINE & SPIRIT 4/11/2003 244640-00 $34.59
34971 SWANDBY, DONALD MAR MILEAGE/CELL EXP 4/11/2003 $20.00
34971 SWANDBY, DONALD MAR MILEAGE/CELL EXP 4/11/2003 $43.48
34978 BELLBOY BAR SUPPLY 4/15/2003 36852700 $37.00
34978 BELLBOY BAR SUPPLY 4/15/2003 36852700 $65.64
34979 BELLBOY CORPORA TIO 4/15/2003 25973800 $189.45
34979 BELLBOY CORPORATIO 4/15/2003 25973800 $455.00
34979 BELLBOY CORPORA TIO 4/15/2003 26026300 $331.55
34982 DAY DISTRIBUTING 4/15/2003 212502 $18.40
34982 DAY DISTRIBUTING 4/15/2003 212502 $526.80
34982 DAY DISTRIBUTING 4/1512003 213460 $19.20
34982 DAY DISTRIBUTING 4/15/2003 213460 $417.80
34986 EAST SIDE BEVERAGE 4/15/2003 375709 $10.40
34986 EAST SIDE BEVERAGE 4/15/2003 375709 $5,186.40
34987 GRIGGS, COOPER & CO 4/15/2003 609919 ($184.50)
34987 GRIGGS, COOPER & CO 4/15/2003 610026 ($10.69)
~-':""":i~~_~t,~~}:tQ:~~~~"'~'<_~''''n.~~];''~-,''~"l~-'-'-':';__'~'_";"1Zrn'$::,,,::..:,-.Nt""'~,::"""'.~,"_"'C"::::~~;\:.::merJlill"r.a;!Y.;.!:!!:l1!:!::m..j<::,~_"'7<U.~>~~M'-P~I'>-::;'"{.,"t~71JZ
g,!j,1J1~:i"~"~~
Friday, Aprilll, i7io3 ~.- _0 . '," ,.... "'" ".L" ~ .-....- . - .". ~ ." .~ ... fifige s'oj 6'
Check # Vendor Name
34987
34987
34987
34987
34987
34990
34990
34992
34992
34993
34993
34994
34998
34999
34999
35004
35004
35004
35004
35004
Description
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
GRIGGS, COOPER & CO
JOHNSON BROS L10UO
JOHNSON BROS L10UO
MARK VII
MARK VII
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MINNEGASCO
PAUSTIS WINE COM PAN
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
THORPE DISTRIBUTING
THORPE DISTRIBUTING
THORPE DISTRIBUTING
THORPE DISTRIBUTING
THORPE DISTRIBUTING
TOTALFOR 642
Check Date Invoice #
4/15/2003 688807
4/15/2003 691683
4/1512003 692009
4/15/2003 692010
4/15/2003 692011
4/15/2003 1538285
4/15/2003 1538285
4/15/2003 521466
4/15/2003 521467
4/15/2003 12158/121
4/15/2003 12158/121
4/15/2003
4/15/2003 0211564
4/15/2003 933674
4/15/2003 933674
4/15/2003 291742
4/15/2003 291742
4/15/2003 291792
4/1512003 292369
4/15/2003 292369
WATERFORD UQUOR
TOTAL CHECKS
Amount
$366.77
$32.45
$30.95
$574.60
$297.06
$380.74
$499.05
$720.55
$15.20
$28.80
$28.80
$161.03
$466.00
$15.84
$30.22
$17.00
$2,514.45
$468.00
$13.15
$998.80
$27,719.87
$191,303.82
~~"'l'\~~':fx~l:r':~<m\{.""'._",ll\1"'~f1:'/""i""tff!~~~~"""~~.~~~~~M~"""',>>","1'......,..~~.~1::'".{.,-'.;1r.~,'--..~~~~~L~~'$~Jat'~,..';~_~jJ
Friday:'Aprilll,iOoi~"~~'-=''- .". .~ ........,,. ,.".._..=~. ..- .~ . "p~g;l~i6
Check Approval List for 04/14/03 Council Meeting
Check # Vendor Name Description Check Date Invoice # Amount
34887 so LK MTKA POLICE DE APRIL MONTHLY BUDGE 3/25/2003 $51,977.00
34887 SO LK MTKA POLICE DE SPEC DETAIL-SMITHTOW 3/25/2003 $275.49
34887 SO LK MTKA POLICE DE APR LEASE PMT-PUBLlC 3/25/2003 $25,342.00
TOTAL FOR SO LK MTKA POLICE DEPT $77,594.49
34894 US POSTMASTER APR NEWSLETTER PSTG 3/25/2003 $816.09
TOTAL FOR US POSTMASTER $816.09
34895 ADAM'S PEST CONTROL QTRL Y SVC-1 ST QTR 200 3/26/2003 95647 $63.78
TOTAL FOR ADAM'S PEST CONTROL, 1NC $63.78
34896 ARCTIC GLACIER INC 3/26/2003 DC307604 $36.72
34896 ARCTIC GLACIER INC 3/26/2003 DC307606 $31.96
TOTAL FOR ARCTIC GLACIER INC $68.68
34897 AT&T WIRELESS SERVI 3/26/2003 2893733-0 $11.50
34897 AT&T WIRELESS SERVI 3/26/2003 4160966-0 $54.52
34897 AT&T WIRELESS SERVI 3/26/2003 4160966-0 $35.84
34897 AT&T WIRELESS SERVI 3/26/2003 4160966-0 $40.27
TOTAL FOR AT&T WIRELESS SERVICES $142.13
34898 EXTREME BEVERAGE 3/26/2003 110290 $32.00
TOTAL FOR EXTREME BEVERAGE $32.00
34899 FORTIS BENEFITS INS C APRIL STD PREM 3/26/2003 $9.00
34899 FORTIS BENEFITS INS C APRIL STD PREM 3/26/2003 $9.00
34899 FORTIS BENEFITS INS C APRIL STD PREM 3/26/2003 $81.00
TOTAL FOR FORTIS BENEFITS INS CO $99.00
34900 HERMEL WHOLESALE 3/26/2003 403207 $198.22
34900 HERMEL WHOLESALE 3/26/2003 403208 $290.60
TOTAL FOR HERMEL WHOLESALE $488.82
34901 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 3 3/26/2003 302131-03 $1,373.20
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,373.20
34902 MIDWEST COCA-COLA B 3/26/2003 63298132 $87.70
34902 MIDWEST COCA-COLA B 3/26/2003 63298140 ($7.20)
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $80.50
34903 MINNESOTA STATE TRE SPRG BLDG CODE SEMI 3/26/2003 $35.00
TOTAL FOR MINNESOTA STATE TREASURER $35.00
34904 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 3/26/2003 $173.51
TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51
34905 PAZANDAK, JOSEPH MILEAGE 3/10 - 3/21/03 3/26/2003 $65.88
TOTAL FOR PAZANDAK, JOSEPH $65.88
34906 PERA PAYROLL DEDUCTIONS 3 3/26/2003 $2,180.37
34906 PERA PAYROLL DEDUCTIONS 3 3/26/2003 $2,364.22
TOTAL FOR PERA $4,544.59
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $3.90
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $76.25
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $3.90
34907 PRUDENTIAL INS CO OF APR LIFE INS PREM 3/26/2003 $37.05
TOTAL FOR PRUDENTIAL INS CO OF AMERICA $121.10
34908 QUALITY WINE & SPIRIT 3/26/2003 237385-00 $10.20
34908 QUALITY WINE & SPIRIT 3/26/2003 239413-00 $237.50
34908 QUALITY WINE & SPIRIT 3/26/2003 239414-00 $352.06
34908 QUALITY WINE & SPIRIT 3/26/2003 239469-00 $851.68
'Jf::fd:y";A;ril'li~2oo'3";:'~"';:"it2'",""=X":'iiL'5ii""=""=""''''''iJif0''''''''''COE:.it"":""""'iar'""",''',3:o:",,,,,,:,,,,,,,,"",:;''=C:'''''1'''',,C"''''~t'''~cr>h,==",,"w''''':''-''''p:;:LJ.";
tl;'ii:
Check# Vendor Name Description Check Date Invoice # Amount
34908 QUALITY WINE & SPIRIT 3/26/2003 239471-00 $608.24
TOTAL FOR QUAliTY WINE & SPIRITS CO $2,059.68
34909 QWEST DEX 3/26/2003 01401081 $212.80
34909 QWEST DEX 3/26/2003 01401082 $66.50
TOTAL FOR QWEST DEX $279.30
34910 QWEST 3/26/2003 $57.91
TOTAL FOR QWEST $57.91
34911 SWANDBY, DONALD SEC 125 REIMBURSEME 3/26/2003 $799.76
TOTAL FOR SWANDBY, DONALD $799.76
34912 TONKA BAY-CITY OF 1ST QTR CRESENT BEAC 3/26/2003 $104.85
TOTAL FOR TONKA BAY-CITY OF $104.85
34913 TOWLE REAL ESTATE C APRIL RENT 3/26/2003 $4,679.49
TOTAL FOR TOWLE REAL ESTATE COMPANY $4,679.49
34914 UNUM LIFE INSURANCE APR L TD PREM 3/26/2003 $18.71
34914 UNUM LIFE INSURANCE APR L TO PREM 3/26/2003 $21.21
34914 UNUM LIFE INSURANCE APR L TD PREM 3/26/2003 $255.67
TOTAL FOR UNUM liFE INSURANCE CO $295.59
34915 ABEUB & C, INC. FURNACE INSPECT-CITY 4/4/2003 030328-01 $100.00
TOTAL FOR ABEUB & C, INC. $100.00
34916 ANCHOR PAPER COMPA COPIER/NEWSLETTER P 4/4/2003 14453no $288.42
34916 ANCHOR PAPER COMPA COPIER/NEWSLETTER P 4/4/2003 14453no $321.03
TOTAL FOR ANCHOR PAPER COMPANY $609.45
34917 ARCTIC GLACIER INC 4/4/2003 DC308502 $54.60
TOTAL FOR ARCTIC GLACIER INC $54.60
34918 BRAUN PUMP & CONTR LIFT STATION FLOATS 4/4/2003 5534 $1,005.95
34918 BRAUN PUMP & CONTR LIFT STATION FLOATS 4/4/2003 5563 $203.38
TOTAL FOR BRAUN PUMP & CONTROLS $1,209.33
34919 COVERALL OF THE TWI APR CLEANING SVC-CIT 4/4/2003 74n3 $335.48
TOTAL FOR COVERALL OF THE TWIN CITIES IN $335.48
34920 dpSoft.com SPORTS SCHEDULER SO 4/4/2003 44242 $499.00
TOTAL FOR dpSoft.com $499.00
34921 EDINA COURIERS LLC PKG TO LARKIN 4/4/2003 60402 $21.00
TOTAL FOR EDINA COURIERS LLC $21.00
34922 ELKE, CATHERINE MAR MILEAGE 4/4/2003 $25.20
TOTALFOR ELKE, CATHERINE $25.20
34923 EXCELSIOR ACE HARD CAULK 4/4/2003 555709 $10.61
34923 EXCELSIOR ACE HARD EXT CORDS FOR HEAT T 4/4/2003 556590 $31.93
34923 EXCELSIOR ACE HARD NUTSIBOLTS-WATER DE 4/4/2003 55n56 $18.42
34923 EXCELSIOR ACE HARD PARTS FOR WATERMAIN 4/4/2003 55n69 $8.19
34923 EXCELSIOR ACE HARD PARTS=WATERMAIN BR 4/4/2003 55n86 $4.25
34923 EXCELSIOR ACE HARD PARTS-WATERMAIN BRE 4/4/2003 558029 $20.19
34923 EXCELSIOR ACE HARD VINE HILL WATERMAIN B 4/4/2003 558047 $7.30
34923 EXCELSIOR ACE HARD ICE MELT-CITY HALL 4/4/2003 558194 $14.89
34923 EXCELSIOR ACE HARD SEWER SUPPLIES 4/4/2003 558212 $2.79
34923 EXCELSIOR ACE HARD SEWER SUPPLIES-BATT 4/4/2003 558240 $13.05
1'OTAL FOR EXCELSIOR ACE HARDWARE $131.62
34924 FRONTIER ELECTRIC DISCONNECT WARMING 4/4/2003 28405 $68.00
TOTAL FOR FRONTIER ELECTRIC $68.00
34925 GOVERNMENT TRAININ MCMAlMACA ANNUAL CO 4/4/2003 $199.00
TOTAL FOR GOVERNMENT TRAINING SVC $199.00
~1r.;;;.e<":~'"-"-''''~,'t'\'''''-''''1''''~''-U::'~'5;ii',,'.H;~:ii:mt~_~~_>\,~'''~~"'f'::::y;m~1':~"~'S~~~~"~~'~"'~~'-'M~~~M.--~':i-~'~I!!~"S;~:'~'l:"l.~.~~~~:'J.:r;:r~~~-~~~~Tr;i;Xi'J:;."''iiC.im~
Frid;iy~AijriI '11; 200f" ~.... ... . ~ . - ..". ~,~ . . Page-20/8
Check # Vendor Name Description Check Date Invoice # Amount
34926 HENNEPIN COUNTY TRE FEB ROOM/BOARD 4/4/2003 970 $363.48
TOTAL FOR HENNEPIN COUNTY TREASURER $363.48
34927 KEEFE,SALLY MAR CONTRACTUAL SVC 4/4/2003 $300.00
34927 KEEFE, SALLY MAR CONTRACTUAL SVC 4/4/2003 $405.00
TOTAL FOR KEEFE, SALLY $705.00
34928 LOCAL LINK USA BUSIN APR WEB SVC 4/4/2003 95220466 $99.95
TOTAL FOR LOCAL liNK USA BUSINESS SERVIC $99.95
34929 MARLIN'S TRUCKING 4/4/2003 12094/121 $56.70
34929 MARLIN'S TRUCKING 4/4/2003 12094/121 $56.70
34929 MARLIN'S TRUCKING 4/4/2003 12095/121 $67.05
34929 MARLIN'S TRUCKING 4/4/2003 12095/121 $67.05
TOTAL FOR MARliN'S TRUCKING $247.50
34930 MIDWEST COCA-COLA B 4/4/2003 63203156 $119.85
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $119.85
34931 MINN NCPERS GROUP L 4/4/2003 $12.00
TOTAL FOR MINN NCPERS GROUP liFE INS $12.00
34932 MN DEPT OF REVENUE 2002 HAZARDOUS WAST 4/4/2003 8021972 $50.00
TOTAL FOR MN DEPT OF REVENUE $50.00
34933 PANCHYSHYN, JEAN MAR EXPENSE REIMBUR 4/4/2003 $96.29
34933 PANCHYSHYN, JEAN MAR EXPENSE REIMBUR 4/4/2003 $39.00
34933 PANCHYSHYN, JEAN MAR EXPENSE REIMBUR 4/4/2003 $90.14
TOTAL FOR PANCHYSHYN, JEAN $225.43
34934 QUALITY WINE & SPIRIT 4/412003 240326-00 $5.94
34934 QUALITY WINE & SPIRIT 4/412003 240971-00 ($19.89)
34934 QUALITY WINE & SPIRIT 4/4/2003 242013-00 $160.65
34934 QUALITY WINE & SPIRIT 4/4/2003 242013-00 $513.30
34934 QUALITY WINE & SPIRIT 4/4/2003 242015-00 $343.21
34934 QUALITY WINE & SPIRIT 4/4/2003 242015-00 $504.25
TOTAL FOR QUAliTY WINE & SPIRITS CO $1,507.46
34935 SPEEDWAY SUPERAME 4/4/2003 032403 $2,172.31
TOTAL FOR SPEEDWAY SUPERAMERICA $2,172.31
34936 STAR GROUP LLC SLUDGE PIT REPR-SE W 4/4/2003 32670 $59.94
TOTAL FOR STAR GROUP LLC $59.94
34937 US POSTMASTER RENEW PERMIT #128 4/4/2003 $300.00
TOTAL FOR US POSTMASTER $300.00
34938 VERIZON WIRELESS, BE 4/412003 $39.79
TOTAL FOR VERIZON WIRELESS, BELLEVUE $39.79
34939 VIKING LAND TREE CAR 4/4/2003 2725 $50.00
TOTAL FOR VIKING LAND TREE CARE INC $50.00
34940 W ATERFORD CENTER APR RENT 4/4/2003 0403F $4,830.78
TOTAL FOR WATERFORD CENTER $4,830.78
34941 CRAGUN'S CON FERENC LODGING-C. DAWSON-M 417/2003 $225.74
TOTAL FOR CRAGUN'S CONFERENCE CENTER $225.74
34942 US POSTMASTER PSTG 1 ST QTR UTILITY B 4/9/2003 $241.65
34942 US POSTMASTER PSTG 1 ST QTR UTILITY B 4/9/2003 $362.48
TOTAL FOR US POSTMASTER $604.13
34943 AFSCME COUNCIL 14 APRIL UNION DUES 4/11/2003 $193.90
TOTAL FOR AFSCME COUNCIL 14 $193.90
34944 ANDERSON, KRISTI B. 1 ST HALF APR CONTR S 4/11/2003 $150.00
TOTAL FOR ANDERSON, KRISTl B. $150.00
trr""~~i.~B""-.~~I;;?:~1~~~..':i.~_';lt'~~&'I('!;.~.7~1.clmi';:i~an!~\t~~~~~~n\'\;~.lrJ:!;rt!.1i!'a#'Ji1~~1tr'-l!)fi,~-'-<;;~-'~5'-WIT~;:~~iJ.~~~"t,~~.ES...~.~~5!:b.,~~
Friday, April 11, 2003 Page 3 of 8
Check # Vendor Name
Description
Check Date Invoice #
4/11/2003 DC309011
4/11/2003 DC309012
34945
34945
34946
34946
34947
34948
34948
34948
34949
34950
34950
34950
34950
34950
34951
34951
34952
34952
34953
34954
34954
34954
34954
34954
34955
34955
34955
34956
34956
34956
34956
34956
34956
34956
34957
34958
34959
ARCTIC GLACIER INC
ARCTIC GLACIER INC
TOTAL FOR ARCTIC GLACIER INC
BERRY COFFEE CO
BERRY COFFEE CO
TOTAL FOR BERRY COFFEE CO
4/11/2003 340400
4/11/2003 340401
Amount
$30.60
$18.36
$48.96
$30.50
$22.00
$52.50
$702.60
$702.60
$20.80
$373.70
$909.75
$1,304.25
$484.48
$484.48
$79.79
$418.71
$48.20
$310.56
($22.73)
$834.53
$325.00
$325.00
$650.00
$147.31
$29.56
$176.87
$1 ,382.20
$1,382.20
$132.25
$1,150.09
$1,669.40
$935.75
($2.17)
$3,885.32
$140.67
$656.10
$15.20
$811.97
$96.46
$44.86
$159.64
$470.06
$96.46
$89.62
$89.72
$1,046.82
$117.70
$117.70
$1,574.00
$1,574.00
$173.51
~',~~"'~~~.&J'{'i>"""'"'~-'''';,Q'"::t?-'''-~_.,~~-,!f:>l'.?B''.i!'~?~''''-''''-~'~1'is;:l""'-!':J.~~';","':~'~~:'.~-'Y.:.~':'!i:<I~!-~''''-~,-';.c.-,.'-'~'S'''';'~~41.r.'it~;a.~r~r;z_ltJ:~ll.''i:i'f
;;l:it_',:":.J...~~"~,;';;:.J;.'''S;:''''.,'%.~-"~Jl:~~:'.'!';;/ll.
Friday;Aprilll, 2003 ~ ~ -"'.-. .-.. -.. . .-.--..... ,- - 'd_'''''_ ...... .... .. .. ... -...-- Pagi 4 ola
BIFFS, INC.
4/11/2003 W185533-
TOTAL FOR BIFFS, INC.
EAST SIDE BEVERAGE 4/11/2003 372836
EAST SIDE BEVERAGE 4/11/2003 372836
EAST SIDE BEVERAGE 4/11/2003 372840
TOTAL FOR EAST SIDE BEVERAGE COMPAN
G & K SERVICES 4/11/2003 033103
TOTAL FOR G & K SERVICES
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
TOTAL FOR HERMEL WHOLESALE
INSTALL MOTION DETEC
INSTALL MOTION DETEC
TOTAL FOR HONEYWELL
HOPKINS PARTS COMP FILTERS/WASHER FLUID
HOPKINS PARTS COMP FILTERS/WASHER,STAR
TOTAL FOR HOPKINS PARTS COMPANY
ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 4 4/11/2003 3023131-0
TOTAL FOR ICMA RETIREMENT TRUST-457
JOHNSON BROS UOUO 4/11/2003 1535467
JOHNSON BROS LIOUO 4/11/2003 1535467
JOHNSON BROS LIOUO 4/11/2003 1535468
JOHNSON BROS UOUO 4/11/2003 1535468
JOHNSON BROS UOUO 4/11/2003 218458
TOTAL FOR JOHNSON BROS LIQUOR CO.
4/11/2003 519153
4/11/2003 519160
4/11/2003 519161
4/11/2003 405447
4/11/2003 405447
4/11/2003 405448
4/11/2003 405448
4/11/2003 405718
HONEYWELL
HONEYWELL
4/11/2003 156PS428
4/11/2003 2341HB12
4/11/2003 105788
4/11/2003 105789
MARK VII
MARK VII
MARK VII
TOTALFOR MARK VII
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
4/11/2003 8470718
4/11/2003 8470718
4/11/2003 8470718
4/11/2003 8470718
4/11/2003 8470718
4/11/2003 8470718
4/11/2003 8470718
TOTAL FOR MCLEOD USA
MIDWEST COCA-COLA B 4/11/2003 63208106
TOTAL FOR MIDWEST COCA-COLA BOTTUN
MINNESOTA DEPT OF H 1 ST OTR W A CONNECTI 4/11/2003
TOTAL FOR MINNESOTA DEPT OF HEALTH
MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 4/11/2003
Check # Vendor Name
Description
Check Date Invoice #
Amount
34960
34961
34961
34962
34963
34964
34964
34965
34965
34965
34965
34965
34966
34966
34966
34966
34966
34966
34966
34967
34967
34967
34968
34969
34970
34971
34971
34971
34971
34972
34972
34973
34974
34974
34975
TOTAL FOR MN CHIW SUPPORT PMT CTR
NATIONAL WATERWOR 4/11/2003 9209587
TOTAL FOR NATIONAL WATERWORKS INC
NEXTEL COMMUNICATI 4/11/2003
NEXTEL COMMUNICATI 4/11/2003
TOTAL FOR NEXTEL COMMUNICATIONS
NIELSEN, BRADLEY PLAN CONF EXPENSES 4/11/2003
TOTAL FOR NIELSEN, BRADLEY
PAZANDAK, JOSEPH MILEAGE 3/24 - 4/4/03
TOTAL FOR PAZANDAK, JOSEPH
PAYROLL DEDUCTIONS 4
PAYROLL DEDUCTIONS 4
TOTAL FOR PERA
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
TOTAL FOR PHILliPS WINE & SPIRITS
QUALITY WINE & SPIRIT 4/11/2003 240178-00
QUALITY WINE & SPIRIT 4/11/2003 244513-00
QUALITY WINE & SPIRIT 4/11/2003 244514-00
QUALITY WINE & SPIRIT 4/11/2003 244639-00
QUALITY WINE & SPIRIT 4/11/2003 244639-00
QUALITY WINE & SPIRIT 4/11/2003 244640-00
QUALITY WINE & SPIRIT 4/11/2003 244690-00
TOTAL FOR QUAliTY WINE & SPIRITS CO
4/11/2003
4/11/2003
4/11/2003
4/11/2003
PERA
PERA
4/11/2003 762400-04
4/11/2003 762400-04
$173.51
$151.81
$151.81
$48.67
$48.68
$97.35
$696.76
$696.76
$51.12
$51.12
$2,119.56
$2,298.29
$4,417.85
($102.09)
($4.64)
$492.95
$78.85
$350.95
$816.02
($89.24)
$902.43
$118.75
$136.62
$815.14
$34.59
$1,486.44
$3,404.73
$50.81
$89.12
$50.81
$190.74
$307.71
$307.71
$7.79
$7.79
$31.84
$31.84
$19.99
$43.48
$43.48
$20.00
$126.95
$2.00
$933.85
$935.85
$20.30
$20.30
$111.60
$234.82
$346.42
$318.16
t:i:W~7.,~,t""'~""~~~.i:.~~jt,,:,~~~~-~,,~,;,>;:::'~'~'c~'t"'~~~~"~~~~~a.;7-'%~'f-:-';"~,~I~~":,""::;;~~~"":i'''_~:t''''-''~~<~~~~''ili:l.'''r.,,,:'~-..~_'~!;l~,'{'~_~
F'ridiiy;Aprllll: "ioM .. ~..., -..... - ~ ~_.. , -.- ., .. ,-....- .... Page s'Oja
4/11/2003 3276741
4/11/2003 3276925
4/11/2003 931625
4/11/2003 931626
4/11/2003 931626
QWEST
QWEST
QWEST
TOTAL FOR QWEST
SERVICEMASTER SW BACKUP CLEANUP-5 4/11/2003 111023
TOTAL FOR SERVICEMASTER
SHOREWOOD TRUE VAL PARKS SUPPLIES 4/11/2003 52885
TOTAL FOR SHOREWOOD TRUE VALUE
SUN PATRIOT NEWSPA HOLMGREN CUP 4/11/2003 572
TOTAL FOR SUN PATRIOT NEWSPAPERS INC
SWANDBY, DONALD MAR MILEAGE/CELL EXP 4/11/2003
SWANDBY, DONALD MAR MILEAGE/CELL EXP 4/11/2003
SWANDBY, DONALD MAR MILEAGE/CELL EXP 4/11/2003
SWANDBY, DONALD MAR MILEAGE/CELL EXP 4/11/2003
TOTAL FOR SWANDBY, DONAW
THORPE DISTRIBUTING 4/11/2003 289160A
THORPE DISTRIBUTING 4/11/2003 291071
TOTAL FOR THORPE DISTRIBUTING COMPA
VERIZON DIRECTORIES 4/11/2003
TOTAL FOR VERIZON DIRECTORIES CORP
WASTE MANAGEMENT 4/11/2003 0531625-1
WASTE MANAGEMENT 4/11/2003 0531626-1
TOTAL FOR WASTE MANAGEMENT
WESTSIDE WHOLESALE TIRES 4/11/2003 510701
34975
Check # Vendor Name
Description
Check Date Invoice #
34976
34976
34977
34978
34978
34978
34979
34979
34979
34979
34979
34979
34980
34981
34982
34982
34982
34982
34982
34982
34983
34983
34984
34985
34986
34986
34986
34986
34987
34987
34987
34987
34987
34987
34987
34987
34987
34987
34987
WESTSIDE WHOLESALE TIRES 4/11/2003 510703
TOTAL FOR WESTSlDE WHOLESALE TIRE
WM. MUELLER & SONS, I SAND FOR PLOWING 4/11/2003 76038
WM. MUELLER & SONS,I SAND FOR WATERMAIN 4/11/2003 76243
TOTAL FOR WM. MUELLER & SONS, INC.
XCELENERGY
4/11/2003 2270-109-
Amount
$209.52
$527.68
$2,367.27
$343.51
$2,710.78
$187.62
$187.62
$16.48
$37.00
$65.64
$119.12
$455.00
$189.45
$798.35
$146.00
$331.55
$769.08
$2,689.43
$2,190.00
$2,190.00
$33.33
$33.33
$18.40
$526.80
$733.25
$19.20
$417.80
$530.20
$2,245.65
$3,156.04
$58.27
$3,214.31
$10.00
$10.00
$6,255.00
$6,255.00
$5,186.40
$10.40
$583.90
$12.10
$5,792.80
($184.50)
($10.69)
($5.35)
$69.30
$292.10
$1,289.29
$366.n
$1,541.18
$32.45
$323.50
$696.26
F;[d~y:A~1:ioo3'U~1i.;h~;E1i;;SJm:r'~]:L1j;i:",~!:;i2~:;"7'\::'''i~;':f}.:a~~'i?:_'!(SJ.t:0:~'..'Z;:(;n~J&l:~.~t~7~;;;;:'.;:...~::~:',!nfc;r.e:::;,~_~i:'_~_i'i~~;,z;,;.Ii.~(:i!':'J."'!r.i7;:~:~Mt:i?;
'^~"~~4~.!:-iEit~<mt~~~':;:P~g~;,w.6~i:;8
TOTAL FOR XCEL ENERGY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
TOTAL FOR BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORA TIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
TOTAL FOR BELLBOY CORPORATION
COMMUNITY REC RESO CONTRACT SVCS-PARKS 4/15/2003 2
TOTAL FOR COMMUNITY REC RESOURCES
CULLIGAN BOTTLED WA 4/15/2003 114X2085
TOTAL FOR CULUGAN BOTTLED WATER
DAY DISTRIBUTING 4/15/2003 212502
DAY DISTRIBUTING 4/15/2003 212502
DAY DISTRIBUTING 4/15/2003 212503
DAY DISTRIBUTING 4/15/2003 213460
DAY DISTRIBUTING 4/15/2003 213460
DAY DISTRIBUTING 4/15/2003 213461
TOTAL FOR DAY DISTRIBUTING
DELEGARD TOOL CO ENGINE ANALYZER
DELEGARD TOOL CO ENGINE ANALYZER CABL
TOTAL FOR DELEGARD TOOL CO
DEPT OF LABOR & INDU SE WELL REG PERMIT 4/15/2003 009818-03
TOTAL FOR DEPT OF LABOR & INDUSTRY
E-Z RECYCLING INC. APR RECYCLING SVC 4/15/2003 4979
TOTAL FOR E-Z RECYCUNG INC.
EAST SIDE BEVERAGE 4/15/2003 375709
EAST SIDE BEVERAGE 4/15/2003 375709
EAST SIDE BEVERAGE 4/15/2003 375712
EAST SIDE BEVERAGE 4/15/2003 375712
TOTAL FOR EAST SIDE BEVERAGE COMPAN
GRIGGS, COOPER & CO 4/15/2003 609919
GRIGGS, COOPER & CO 4/15/2003 610026
GRIGGS, COOPER & CO 4/15/2003 610027
GRIGGS, COOPER & CO 4/15/2003 688802
GRIGGS, COOPER & CO 4/15/2003 688803
GRIGGS, COOPER & CO 4/15/2003 688804
GRIGGS, COOPER & CO 4/15/2003 688807
GRIGGS, COOPER & CO 4/15/2003 688808
GRIGGS, COOPER & CO 4/15/2003 691683
GRIGGS, COOPER & CO 4/15/2003 692004
GRIGGS, COOPER & CO 4/15/2003 692005
4/15/2003 36830200
4/15/2003 36852700
4/15/2003 36852700
4/15/2003 25973800
4/15/2003 25973800
4/15/2003 25973900
4/15/2003 25973900
4/15/2003 26026300
4/15/2003 26026400
4/15/2003 435322
4/15/2003 441851
Check # Vendor Name Description Check Date Invoice # Amount
34987 GRIGGS, COOPER & CO 4/15/2003 692009 $30.95
34987 GRIGGS, COOPER & CO 4/15/2003 692010 $574.60
34987 GRIGGS, COOPER & CO 4/15/2003 692011 $297.06
TOTAL FOR GRIGGS, COOPER & COMPANY $5,312.92
34988 INSTRUMENT CONTROL EMERGENCY REPR-SE 4/15/2003 6044 $567.76
TOTAL FOR INSTRUMENT CONTROL SYSTEMS INC $567.76
34989 JOHN HENRY FOSTER M AIR COMPRESSOR GASK 4/15/2003 1257551-0 $13.88
TOTAL FOR JOHN HENRY FOSTER MN INC $13.88
34990 JOHNSON BROS L1auo 4/15/2003 1538285 $499.05
34990 JOHNSON BROS L1auo 4/15/2003 1538285 $380.74
34990 JOHNSON BROS L1auo 4/15/2003 1538287 $431.45
34990 JOHNSON BROS L1auo 4/15/2003 1538287 $729.73
TOTAL FOR JOHNSON BROS LIQUOR CO. $2,040.97
34991 LJR INC MARCH SVCS-OPT OUT S 4/15/2003 SHORE03 $4,835.00
TOTAL FOR UR INC $4,835.00
34992 MARK VII 4/15/2003 521466 $720.55
34992 MARK VII 4/15/2003 521467 $15.20
34992 MARK VII 4/15/2003 521475 $1,377.70
TOTAL FOR MARK Vll $2,113.45
34993 MARLIN'S TRUCKING 4/15/2003 12158/121 $28.80
34993 MARLIN'S TRUCKING 4/15/2003 12158/121 $28.80
34993 MARLIN'S TRUCKING 4/15/2003 12159/121 $45.90
34993 MARLIN'S TRUCKING 4/15/2003 12159/121 $45.90
TOTAL FOR MARLIN'S TRUCKING $149.40
34994 MINNEGASCO 4/15/2003 $313.49
34994 MINNEGASCO 4/15/2003 $1,857.19
34994 MINNEGASCO 4/15/2003 $426.48
34994 MINNEGASCO 4/15/2003 $298.39
34994 MINNEGASCO 4/15/2003 $284.60
34994 MINNEGASCO 4/15/2003 $261.13
34994 MINNEGASCO 4/15/2003 $161.03
34994 MINNEGASCO 4/15/2003 $145.53
34994 MINNEGASCO 4/15/2003 $371.00
TOTAL FOR MINNEGASCO $4,118.84
34995 NATIONAL WATERWOR BIT COAL TAR SPRAY 4/15/2003 9233181 $9.64
TOTAL FOR NATIONAL WATERWORKS INC $9.64
34996 NORTHERN WATER WO GATE VALVE-EUREKA R 4/15/2003 3157965 $496.71
TOTAL FOR NORTHERN WATER WORKS SUP $496.71
34997 OFFICE DEPOT ENG FILE CABINET 4/15/2003 19789478 $108.48
34997 OFFICE DEPOT 4/15/2003 19976303 $95.35
34997 OFFICE DEPOT 4/15/2003 19995351 $56.79
TOTAL FOR OFFICE DEPOT $260.62
34998 PAUSTIS WINE COMPAN 4/15/2003 0211564 $466.00
34998 PAUSTIS WINE COM PAN 4/15/2003 0211565 $528.00
TOTAL FOR PAUSTIS WINE COMPANY $994.00
34999 PHILLIPS WINE & SPIRIT 4/15/2003 933674 $15.84
34999 PHILLIPS WINE & SPIRIT 4/15/2003 933674 $30.22
34999 PHILLIPS WINE & SPIRIT 4/15/2003 933676 $25.00
34999 PHILLIPS WINE & SPIRIT 4/15/2003 933676 $69.75
TOTAL FOR PHILLIPS WINE & SPIRITS $140.81
35000 POTTS, KENNETH N. MARCH PROSECUTIONS 4/15/2003 $1,608.33
l'SIJ~.ix.J'i_...:m:-"'.r:;.""::"':;'~::t~iJ"")l?M"':";"~~~:-l'l~:~'i<i~~Ya:':;-~iiit;~,.;"l"'-,!,\:::~"l~./tJ''''_':''''.~''"l:;~;:~-::''::~M__f.'f!:-:.~_'.:'~',1.~~";Y:w'~l":_"''l'.~~...'\i!.1itiil
''~~~''';'~;~J.o(:J.u:.;;r~~tr.~~l'~l'i1~,~~'i<~..~-I'fmt!'fi~~'"tlfli/:!~~
FridaY, Aprii11; 200i . ._. ,~- 0.' .~k".~."__ -- ... - , ' .- -. " , . Page 7 oj 8
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR POTTS, KENNETH N. $1,608.33
35001 QWEST 4/15/2003 $261.99
35001 QWEST 4/15/2003 $99.05
TOTAL FOR QWEST $361.04
35002 RUMPCA CO INC JAN/FEB 2003 BRUSH DIS 4/15/2003 1507 $528.00
TOTAL FOR RUMPCA CO INC $528.00
35003 STAR TRIBUNE PRINTING/PUBLISHING 4/15/2003 $497.60
TOTAL FOR STAR TRIBUNE $497.60
35004 THORPE DISTRIBUTING 4/15/2003 291742 $17.00
35004 THORPE DISTRIBUTING 4/15/2003 291742 $2,514.45
35004 THORPE DISTRIBUTING 4/15/2003 291746 $737.60
35004 THORPE DISTRIBUTING 4/15/2003 291747 $264.80
35004 THORPE DISTRIBUTING 4/15/2003 291792 $468.00
35004 THORPE DISTRIBUTING 4/15/2003 292358 $281.45
35004 THORPE DISTRIBUTING 4/15/2003 292369 $13.15
35004 THORPE DISTRIBUTING 4/15/2003 292369 $998.80
TOTAL FOR THORPE DISTRIBUTING COMPA $5,295.25
35006 XCEL ENERGY 4/15/2003 0074-000- $8.33
35006 XCEL ENERGY 4/15/2003 0114-707- $70.43
35006 XCEL ENERGY 4/15/2003 0191-308- $21.41
35006 XCEL ENERGY 4/15/2003 0198-208- $380.15
35006 XCEL ENERGY 4/15/2003 0208-203- $7.40
35006 XCEL ENERGY 4/15/2003 0234-748- $7.40
35006 XCEL ENERGY 4/15/2003 0326-600- $33.72
35006 XCEL ENERGY 4/15/2003 0356-200- $21.11
35006 XCELENERGY 4/15/2003 0640-202- $13.88
35006 XCELENERGY 4/15/2003 0675-505- $16.89
35006 XCEL ENERGY 4/15/2003 0727-302- $245.51
35006 XCEL ENERGY 4/15/2003 0942-567- $41.76
35006 XCEL ENERGY 4/15/2003 1300-208- $101.87
35006 XCEL ENERGY 4/15/2003 1350-001- $25.08
35006 XCEL ENERGY 4/15/2003 14n-205- $254.84
35006 XCEL ENERGY 4/15/2003 1641-408- $58.44
35006 XCEL ENERGY 4/15/2003 1692-607- $96.66
35006 XCEL ENERGY 4/15/2003 1765-20e.. $31.20
35006 XCELENERGY 4/15/2003 1 n6-835- $36.17
35006 XCEL ENERGY 4/15/2003 1966-609- $125.62
35006 XCEL ENERGY 4/15/2003 2052-902- $13.67
35006 XCEL ENERGY 4/15/2003 2164-107- $77.52
35006 XCEL ENERGY 4/15/2003 2270-109- $195.50
35006 XCEL ENERGY 4/15/2003 2325-902- $27.07
35006 XCEL ENERGY 4/1512003 2397-003- $12.32
35006 XCEL ENERGY 4/15/2003 2486-903- $25.69
TOTAL FOR XCELENERGY $1,949.64
TOTAL CHECKS $191,303.82
SZ'ik.r~~~~~i1o",""-~'t':;""~-::l'!'\"'_~;:'::'''-~~''':"',~.,'1'a'!;!:"!!('A~n;!HK?~~r,'~illI:.!~''i;!):rn':"I'''''m.~{ll'''':m-.'_'O-;;_:"''''''"''~:::<,''',,,,,,:,.~,>::~~,~~tA=r.il~M,~",......,":
r_-';~~~~"~'1ttn"iMr.i
Friday, Aprifll; 2003 - "_.~" - " -~. .' .-,. ".00" _.r_.. ' ....~~ ."'- ~-_.." . iage 8'~j 8
PAYROLL APPROVALS
For 4/14/03 Council Meeting
II'} -,
Ii I
/' / t " ClV'\ - (),I
Prepared by: i ttlU/'vY',-~ '1 I 't,rLQ..
C'atherine BIke, Sr. Accountant
~~
Reviewed by:
Bonnie Burton, Finance Director
/' ...-,
/Z '/ /
.'
Approved by:
Crai awson, City Administrator
Date: 1-/ / -{)3
Date: h
Date: p4.} J. 0 5
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
2036 BAILEY BOYD C 1,378.22 3/25/2003
2037 BURTON BONNIE M 1,871.21 3/25/2003
2038 DAVIS CHARLES S 1,192.21 3/25/2003
2039 EISCHENS JAMES E 853.26 3/25/2003
2040 ELKE CATHERINE M 881.11 3/25/2003
2041 FASCHING PATRICIA L 822.43 3/25/2003
2042 FIELD DALE F 663.81 3/25/2003
2043 GARFUNKEL JOHN J 184.70 3/25/2003
2044 GROUT TWILA R 870.51 3/25/2003
2045 HELLING PAMELA J 617.00 3/25/2003
2046 JOHNSON DENNIS D 1,157.18 3/25/2003
2047 LIZEE CHRISTINE G 184.70 3/25/2003
2048 LUGOWSKI JOSEPH P 1,236.65 3/25/2003
2049 MASON BRADLEY J 1,134.41 3/25/2003
2050 MOORE JULIE K 344.96 3/25/2003
2051 NIELSEN BRADLEY J 1,120.99 3/25/2003
2052 PANCHYSHY JEAN M 1,149.77 3/25/2003
2053 PAZANDAK JOSEPH E 1,474.78 3/25/2003
2054 RANDALL DANIEL J 1,334.10 3/25/2003
2055 SCHMID CHRISTOPHER E 707.89 3/25/2003
2056 STARK BRUCE H 1,102.47 3/25/2003
2057 SW ANDBY DONALD R 1,277.84 3/25/2003
2058 TOWER TERRY R 1,004.45 3/25/2003
2059 TURGEON LAURA 184.70 3/25/2003
2060 ZERBY MICHAEL S 184.70 3/25/2003
2061 BAILEY BOYD C 1,377.57 4/8/2003
2062 BURTON BONNIE M 1,871.21 4/8/2003
2063 DAVIS CHARLES S 1,062.62 4/8/2003
2064 EISCHENS JAMES E 853.26 4/8/2003
2065 ELKE CATHERINE M 880.78 4/8/2003
2066 FASCHING PATRICIA L 819.33 4/8/2003
2067 FIELD DALE F 663.81 4/812003
2068 GROUT TWILA R 870.50 4/8/2003
2069 HELLING PAMELA J 620.89 4/8/2003
2070 JOHNSON DENNIS D 1,100.47 4/8/2003
2071 LUGOWSKI JOSEPH P 1,058.47 4/8/2003
2072 MASON BRADLEY J 1,1l4.03 4/8/2003
2073 MOORE JULIE K 259.85 4/8/2003
2074 NIELSEN BRADLEY J 1,120.99 4/8/2003
2075 PANCHYSHY JEAN M 1,188.92 4/8/2003
2076 PAZANDAK JOSEPH E 1,474.78 4/8/2003
Friday, April 11, 2003
Page 1 of2
Check # Last Name First Name MI Check Amt Check Date
2077 RANDALL DANmL J 1,296.45 4/8/2003
2078 SCHMID CHRISTOPHER E 707.89 4/8/2003
2079 STARK BRUCE H 1,099.41 4/8/2003
2080 SW ANDBY DONALD R 1,277.84 4/8/2003
2081 TOWER TERRY R 977.27 4/8/2003
217765 ANDERSON PETER T 138.05 3/25/2003
217766 ARMSTRON MICHAEL R 193.84 3/25/2003
217767 ARUNDEL JAMm M 92.60 3/25/2003
217768 BAKER RICHARD M 139.05 3/25/2003
217769 BROWN LAWRENCE A 1,929.08 3/25/2003
217770 DA VITCH JOSHUA R 194.25 3/25/2003
217771 DAWSON CRAIG W 1,980.31 3/25/2003
217772 DUFFY DAVID C 138.25 3/25/2003
217773 GIESEN JON L 57.71 3/25/2003
217774 GOTTSCHAL JACOB S 141.51 3/25/2003
217775 GULSTRAND HANS R 335.05 3/25/2003
217776 HELGESEN PATRICIA R 1,089.89 3/25/2003
217777 LA TTERNER SUSAN M 139.60 3/25/2003
217778 LAUGHLIN BRANDON M 179.43 3/25/2003
217779 LOVE CLIFFORD W 222.15 3/25/2003
217780 OUVEIRA CHRISTOPHER L 61.07 3/25/2003
217781 OVERBECK JOHN E 253.94 3/25/2003
217782 PARENT MICHELLE L 184.53 3/25/2003
217783 PLATHE CRAIG V 154.76 3/25/2003
217784 RmSEN KARL D 100.69 3/25/2003
217785 SCHMIDT ALBERT J 210.72 3/25/2003
217786 SITTLER MICHAEL K 128.80 3/25/2003
217787 STANLEY DAVID W 170.00 3/25/2003
217788 STEIN BENJAMIN E 63.31 3/25/2003
217789 THURSTON DOROTHY M 118.78 3/25/2003
217790 ARMSTRON MICHAEL R 55.84 4/8/2003
217791 BAKER RICHARD M 116.20 4/8/2003
217792 BROWN LAWRENCE A 1,928.76 4/8/2003
217793 DAWSON CRAIG W 1,758.43 4/8/2003
217794 DUFFY DAVID C 136.56 4/8/2003
217795 HELGESEN PATRICIA R 1,141.00 4/8/2003
217796 LATTERNER SUSAN M 178.53 4/8/2003
217797 PARENT MICHELLE L 119.75 4/8/2003
217798 PLATHE CRAIG V 111.58 4/8/2003
217799 THURSTON DOROTHY M 28.79 4/8/2003
Total of Checks $58,623.20
Friday, April 11, 2003
Page 2 of2
4(,
..... --
.
.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works p
April 7, 2003
FROM:
DATE:
RE:
Motion to Accepting Vendor Services for Spring Cleanup
May 17th has been established as the spring cleanup date. Staff has solicited proposals from several
vendors to provide the following services for this day:
· Curbside pickup on May 17th
· Roll off Containers at the Public Works Facility
· Compost disposal
· Tire and battery disposal
. Follow up service May 21 st
The following proposals are recommended for approval to provide the services outlined above
1. Curbside pickup - Waste Technology, Inc. (Exhibit A)
Seven trucks at $80.00 per hour
$ 30.00 per hour per employee
$ 45.00 per ton disposal
2. Appliance Disposal- J.R.'s Appliance Disposal, Inc. (Exhibit B)
$ 10.00 per appliance w/exception of air conditioners and water softeners
$ 20.00 per air conditioner or water softener
3. Tire cage and tire disposal - GreenMan Technologies, Inc., (Exhibit C)
$ 465.00 per cage (approximate size 6' x 6' x 7')
W'313
,.
Mayor and City Council
Vendor Service Contracts Spring Cleanup
April 7, 2003
Page 2 of 2
.. -
The low quote for provided for curbside pickup for spring cleanup services was provided by Waste
Technology, Inc. Prices provided are $5.00 per hour per employee and $5.00 per ton higher than last
year's quote. However, the quote provided was significantly lower than the other quotes received.
While the total amount charged to the City is dependent upon the weight of waste collected and
amount of time spent performing these services, it is anticipated that the higher rate will result in a
higher price charged to the residents of the City for these services.
One technicality that is still being hammered out with the Waste Technology contractor is how to
achieve curbside pickup on the other side of the "red bridge" located within the City of Minnetrista.
As the Council is aware, this bridge has been posted as a restricted weight bridge with a posting of "15
tons gross vehicle weight." An empty garbage truck would be able to cross the bridge, but would not
be able to return with a payload. Staff will continue to negotiate with the vendor to accomPlish.
curbside pickup on the islands.
Recommendation
Staff is recommending approval of the attached resolution that awards contract for Spring Cleanup day
to the firms outlined in this memorandum.
.
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Residential- Commercial- Roll off
763.315.1955
February 14, 2003
.
City of Shorewood
Attn: Pat Fasching
5755 Country Club Road
Shorewood MN 55331
Dear Pat:
TIle letter is regarding the residential spring cleanup scheduled May 18, 2003
We are hOllored to place our bid as follows:
. Seven Trucks at $80.00 per hour.
. $30.00 per hour per Employee.
. $45.00 per ton for Disposal
.
Thank. you for the opportunity to bid on the 2003 spring cleanup if you have any pease feel free
to call at 763-315-1955 or 612-532-1151
SincereLy,
David Hayes
President
DH/pf
ATTACHMENT 1
PROPOSAL WASTE TECH, INC.
J.R.'S Appliance Disposal Inc.
" '
106 t 9 Courthouse Blvd., Inver Grove Heights, MN 55077
Telephone (651) 454-9215 Fax (651) 454-8345 (800) 358.6563
Website; jrsappliance.com e-mail: recyc1e@jrsappliance.com
SCHEDULlNGIRESERV ATION FORM
Customer I Agency: City of Shorewood
Contact Pel'SOn: Pat Fasching
Title Recycling Coordinator
Phone: (952) 474-3236
Fu: (952) 474-0123
After hours:
Office (Billing) Address 5755 Country Club Road, Shorewood mn 553318827
Collection Site Address: :51 1/ GI 00 Svn/+ h fO~n
Collection Day(s): (Spring) 5- 17 - 0 :3
'Kd
g: 00 f1 f'Y)
(Fall)
'-I: on P Nt
.
Conection Hours. From:
To:
Fees Collected By: Customer
JR.S
Spec.iallnstructionsIRemarks:
.... .............. ...... ill......,..
Appliances will include, but not limited to: air conditioners. dehumidifiers. dishwashers, dryers. freezers., furnaces, garbage dispo$lls,
heat pUItlps. humidifiers. microwaves, reftigerators, stoves, trash compactors, washers, end water beaters. Appliances will be in a
square (non..compaeted) condition, and not contain tbod. debris, Of' other tbreign material. RECYCLER retains the right to refuse any
appliance(s) deemed to be in such compacted or de$ttoye<l condition whi.ch prevents the proper removal of hazardous W$$tes and/or
reftigerants according to law.
J.R.'S Appliance Disposal, Inc. (RECYCLER) is solely responsible fOT the safe removal of all PCB'S. Mercury, CFC's. appliance
metals) and other hezardous wastes. according to Federal law and the laws of me State of Minnesota. The Recycler $hall secure and
maiDtain all necessary PERMITS and APPROVALS necessary to process said appliances. The Recycler will also provide eny
n~ CER11FICA TES OF INSURANCE to the Customer, prior to $tart of work. INSURANCE shall remain in effect Id all tUne$.
and not be materially ch8J18ed.
The Customer shallpa)' to the Recycler an amount oUlO (per the Quantity Program price, curbside an. additional charge) (plus an $10
surcharge for each air conditioner), for each appliance accept$(! by the Customer and tendered to the Recycler. Any special ch&rges
will be agreed to by both partics priQr to acceptan~ by either party, Customer $hall pay within within 30 days of the invoice date.
The Recycler shall INDEMNIFY and HOLD the Customer and its employees HARMLESS from all claims., demands. and causes of
action of any kind, character, including the cost of defense thereof, teSUlting. from the acts. omissions. of the Recycler; of the
organization'$ respective officers. agents, employees. $rid/or the individuals receiving benefit trom the fimds Of items exchanged
relating to the activities conducted under this agreement. \
AocepIOd fOr 0At0m0(: <-2,:t -In /WO /';'?:J:a Dalo: J. - ,:1(,- tlE
Title: t('lNJClt.~ (~~;:;:;:~ ~ u -
Accepted for J.R!S Appl_ ~~~~..c. Date: /- t/ -" 3
Title: .d~~
CUSTOMER: Keep this original & man or fax 2nd copy bac:k to J.R.. 'S Appliance
· Printed on Recycled Paper A TT A CHMENT 2
J.R.'8 APPLIANCE INC.
.....
Recycled paper f..J
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. GiHENMAN
TECHNOLOGIES OF MINNESOTA INC.
TIRE RECYCLING DIVISION
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February 04, 2003
To: Pat Fasching
City of Shorewood
5755 Country Club Road
Shorewood,~ 55331
. FROM: Del Wisehart
Upon your approval, GreenMan Teclmologies of Minnesota, me. looks
forward in being part of the City of Shorewood's May 17, 2003 Clean-up
day.
GreenMan Technologies of Minnesota, me. will drop one cage on May 16th and
pick up on May 19th. ,GreenMan Technologies of Minnesota, me. would assess
the City of Shore wood a tipping fee of $465.00 per cage for hauling, processing
and recycling of your waste tires.
In addition, we would accept tires on rims at no additional charge.
.
~ 2./1'<13c::k:,.. ~ G.\~JD::"<;l.~
Authorization Date GTMI Representative Date
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Site address: Public Works Facility, 24200 Smithtown Road
ATTACHMENT 3
GREEN MAN TECHNOLOGY
12498 WYOMING AVENUE SOUTH. SAVAGE. MINNESOTA 55378. (952) 894-5280' FAX: (952) 894-5061
"""
.
,
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CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION ACCEPTING QUOTES AND A WARDING
CONTRACT FOR SPRING CLEANUP SERVICES
WHEREAS, the City Council has established May 17th, 2003 as Spring Cleanup
Day; and
WHEREAS, the City has solicited quotes for services of curbside pickup,
recycling and disposal of appliances, and tire disposal; and
WHEREAS, the Director of Public Works has determined that Waste
Technology Inc. has submitted the lowest responsible quote for curbside pickup services;
and
WHEREAS, the Director of Public Works has determined that J.R.'s Appliance
Disposal, Inc. has submitted the lowest responsible quote for recycling and disposal of
appliances; and
.
WHEREAS, the Director of Public Works has determined that GreenMan
Technologies, Inc. has submitted the lowest responsible quote for tire disposal.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1.
That the Mayor and City Administrator/Clerk are hereby authorized and
directed to enter into contracts with Waste Technology. Inc.(Exhibit A),
J.R.'s Appliance Disposal, Inc. (Exhibit B), and GreenMan Technologies,
Inc. (Exhibit C), in the name of the City of Shorewood.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of April, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works t
April 10, 2003
TO:
FROM:
.
RE:
Accept Proposal for Sanitary Sewer Lift Station Work
Prior to the Y2K event, the City of Shorewood had been working and continues to work on
evaluating mission critical pieces of infrastructure in the event of a sustained power outage or other
types of disasters. Wells and lift stations have always been identified as mission critical elements
that need to remain in operation during such periods.
The City recently completed the Amesbury well house retrofit with the proper electrical equipment
such that it may be operated with the City's portable generator. Other wells will be retrofitted in
the coming years.
.
12 lift stations were also identified as key components to be able to support with portable power.
The Public Works Department has retrofitted portions of the hardware necessary for this
application. However, a certified electrician is needed to complete the project.
Staff has requested a proposal from Total Construction and Equipment. This firm performed
excellent work in the Amesbury project to insure that items were completed and verified for
operation. Staff desires to have Total Construction perform the work of rewiring 12 of the 14 the
lift stations in operation. In addition the contractor is to supply new generator receptacles where
needed and performing trail runs with the City's generator to insure that the lift stations will operate
as expected.
Total construction did provide a quote for an amount of $2,269.25. Staff has reviewed the quote
provided and finds this to be in order. This amount is well below the statuary bidding requirement
of $50,000. Staff is recommending that the contract be approved as not to exceed $2,900 to provide
for contingencies and taxes. If approved, this project is to be funded by the Capital hnprovement
Program for the Sanitary Sewer System.
Recommendation
Staff is recommending that the attached resolution that accepts the proposal for Total Construction
dated April 10, 2003 be approved. A resolution is attached for your consideration.
11- ~~ c..
DESCRIPTION
PLAN SHEET
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CITY of HOREWOOD
CITY OF S
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BID PROPOSAL
PROJECT:
OWNER:
LOCATION:
ATTN:
Misc. work at Lift Stations
City of Shorewood
Various Sites
Larry Brown
DATE: April 10th, 2003
Dear Larry,
Our proposal for equipment and services for the above referenced project is based upon a site
visit. During that visit a project description was conducted under your direction. The following
is a brief description of the work we will be providing.
.
1. Check and verify correct rotation on existing 100A Generator Receptacles
at the following Lift Stations. Hook-up, test and run City's generator to
verify proper operation. Work shall occur at the following Lift Stations:
#7,#8,#11,#12,#15,#16,#17,#18,#20
BASE BID......m..mmm.m.......m.....(per station) $ 136.00
2. Check and verify correct wire size feeding the existing 100A Generator
Receptacle. Work shall occur at the following Lift Stations:
#8
BASE BID.m....................m.....m....(per station) $ 118.00
3. Check and verify correct rotation on existing 100A Generator Receptacles
at the following Lift Stations. Hook-up, test and run City's generator to
verify proper operation. Remove existing 200A generator receptacle and
dispose of. Furnish and install aluminum blank off plate with tamper proof
screws. Work shall occur at the following Lift Stations:
#5, #6, #9, #10
BASE BID..m.........mm....m........u..(per station) $ 196.50
.
SUB TOTAL BASE BID...-----------------------.----------..----..---.....----.- $ 2,128.00
Greenlee Rotation Meter (see Attached cut-sheet)-...---..------------------ $ 141.25
TOTAL BID---------------............................................-.............-. $ 2.269.25
Items NOT included:
1. Premium andlor overtime.
2. City shall deliver Gen Set to sites and provide assistance, as required.
We wish to express our gratitude in allowing us this opportunity to submit this proposal. We
trust that our offering is clear and meets with your approval. In the event that you have any
question or require further clarification, please call our office at 651-451-1384
Sincerely,
TOTAL CONSTRUCTION AND EQUIPMENT, INC.
Jason Johnson
Project Manager
---------------------------------------------------------------------
---------------------------------------------------------------------
For acceptance, please sign two copies and return one. Quotes are valid for 30 days.
ACCEPTED
For:
RECEIVED By:
Date:
By:
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION ACCEPTING THE PROPOSAL FOR
ELECTRICAL SERVICES FOR
SANITARY SEWER LIFT STATIONS
WHEREAS, the Director of Public Works has identified infrastructure that is
critical to remain in operation during sustained periods of power outages; and
WHEREAS, the firm of Total Construction has submitted a proposal to provide
contractual electrical services and appurtenant materials for retrofitting 12 of the City's
sanitary sewer lift stations for emergency backup power generation; and
.
WHEREAS, the Director of Public Works has reviewed said proposal for the
contracted services and found it to be in order.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood,
Minnesota:
That the work outlined in the proposal submitted by Total Construction and
Equipment, Inc. for providing contracted electrical services, dated April 10. 2003,
attached hereto as "Exhibit A, It is hereby approved, with the total amount of the
contract not to exceed $2,900. Furthermore, the Director of Public Works is
hereby ordered to proceed with said improvement project.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of April, 2003.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO: Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
April 7, 2003
RE:
Arbor Day Proclamation
Each year the City of Shorewood passes a resolution in support of Arbor Day, and encourages
residents and businesses of the area to recognize the significance that trees make in the shaping of
the Lake Minnetonka Community.
This year is no exception. The attached resolution stands in support of Arbor Day and encourages
residents to take the opportunity to plant trees and shrubs to enhance the area and to support the
environment.
#30
CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION PROCLAIMING APRIL 25, 2003, AS ARBOR DAY
WHEREAS, trees use up excess carbon dioxide in the atmosphere and turn it into
life-giving oxygen; and
WHEREAS, trees help conserve energy; that is, three properly planted trees
around a home can cut air conditioning bills by ten to fifteen percent; and
WHEREAS, trees turn urban "heat islands" into cool and comfortable "oasis",
making the concrete jungle livable for all of us.
NOW, THERE BE IT RESOLVED by the Shorewood City Council that the
City of Shorewood hereby proclaims Friday, April 25, 2003, as the 131 th anniversary
celebration of Arbor Day in the City of Shorewood, and
.
FURTHER, that the Shorewood City Council encourages all residents of
Shorewood to celebrate Arbor Day by planting a tree and thereby hoping to ensure a
green Shorewood and Minnesota in decades to come.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
this 14th day of April 2003.
WOODY LOVE, MAYOR
.
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
. .
.
.
MEMORANDUM
DATE:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
March 26, 2003
TO:
Mayor and City Council Members
Jean Panchyshyn, Executive Secretary/Deputy Clerk ~p
CC: Craig W. Dawson, City Administrator
FROM:
RE: TEMPORARY GAMBLING LICENSE - Delta Waterfowl
Delta Waterfowl, a non-profit organization, will be holding a raffle on Thursday, April 24, 2003
at their annual banquet to be held at the Minnetonka Country Club, 24575 Smithtown Road in
Shorewood. Proceeds from the raffle will go to support the Delta Waterfowl organization.
COUNCIL ACTION
Adoption of a Resolution Approving the Temporary Gambling License for Delta Waterfowl, for
a raffle drawing to take place on Thursday, April 24, 2003, at the Minnetonka Country Club,
24575 Smithtown Road in Shorewood.
ft
t..1 PRINTED ON RECYCLED PAPER
#JE
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING
A TEMPORARY GAMBLING LICENSE
WHEREAS, the Shorewood City Code, Chapter 301, provides for the
licensing of certain gambling activities in the City; and
WHEREAS, the City prescribes certain restrictions concerning eligibility for
such licensing and application, whereby the licensee will hold the City harmless for all
claims arising out of the granting of such license; and
WHEREAS, the following applicant has met the eligibility requirements for
such a license and has agreed to all terms and conditions of the agreement contained in the
license.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City .
of Shorewood as follows:
That a single temporary license for the conduct of gambling as specified in the terms
and conditions of the license be issued to Delta Waterfowl. Said raflle to be held on
Thursday, April 24, 2003 at the Minnetonka Country Club, 24575 Smithtown Road,
Shorewood, :MN 55331.
ADOPTED by the City Council of the City of Shorewood this 14th day of April,
2003.
WOODY LOVE, MAYOR
ATTEST:
.
CRAIG W. DAWSON, CITY ADMINISTRATOR
r
Mmn~omLawfmGambHng
LG220 Application for Exempt Permit
Organization Information
Org~ation name
V ('t. rYI oJ jJ1"te FowL.
street
tp,o. Bo'i 31 Z. 8'
Name of c ief executive officer (CEO)
First me
Fee - $25
Page 1 of2 3101
For Boa se Only
Fee Paid
C~
6\SW\a.rc~
Check No.
Previous lawful gambling exemption number
3 , J 43 - D 2 - 00 (
StateJZip Code County
/Vb roz.. 6t.JQ,)e;
e i.)
Name of treasu rer
First na e
'K
Type of Nonprofit Organization
ast name
/~e
Daytime phone number of CEO
7.52..- cf7~ -S~~J
Daytime phone number of
treasurer:
(051- J- Q970
.
Check the box that best describes your organization:
o Fraternal 0 Religious
o Veteran (8J O1her nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
o IRS letter indicating income tax exempt status
o Certificate of Good Standing from the Minnesota Secretary of State's Office
o A charter showing you are an affiliate of a parent nonprofit organization
~ Proof previously submitted and on file with the Gambling Control Board
Gamblin Premises Information
Name of premises where gambling a OR be conducted (for raflIes, list the site where the drawing wHliake place)
tIYI ~ e lu
City StatelZip Code County
excel' R mAJ
Date(s) of activity (for raffles, indicate the date of the drawing)
a..
Address (do not use PO box)
P 45?S Sm,,'1hkuJ1
~.
SS- 33
.
1
Check box or boxe that indica1e the type of gambUng activity your organization wil be conducting:
o *Bingo ~ Raffles (cash prizes may not exceed $12,000) 0 "Paddlewheels o "Pull-Tabs
"'Equipment for these activities must be ob1ained from a licensed distributor.
This form will be made available in Your name and and your organization's
altemative format (i.e. large print, Braille) name and address Wll be pubUc information
upon request The information requested when received by the Board. All the other
on this form (and any attachments) will be informa1ion that you provide win be priva1s
used by the Gambling Control Board data about you unti the Board issues your
(Board) 1D determine your qualifications 1D permit When the Board issues your
be involved in lawful gamb&ng activities in permit, aU of the information that you have
Minnesota. You have the right 1D refuse to provided to the Board in the process of
supply lhe information requested; however, applying for your permitwiU become public.
if you refuse to supply this information, the If the Board does not issue you a permit,
Board may not be able 1D de1ermine your aD the information you have provided in the
qualifications and, as a consequence, may process of applying for a permit remains
refuse 1D issue you a permit. If you supply private, with the exception of your name
the infonnation requested, the Board wiD andyourorganization'snameandaddress
be able 1D process your application. which wil remain public.
Private daia about you are available only to
o "Tipboards
the foRowing: Board members, staff of e
Board whose work assignment requires
that they have access to the information;
the Minnesoia Departrnentof Public Safety;
the Minnesota Attorney General; the
Minnesota Commissioners of
Administration, Finance, and Revenue; the
Minnesoia Legislative Auditor, national and
intemational gambftng regulatory agencieS;
anyone pursuant to court order; other
individuals and agencies that are
specifically authorized by state or federal
law to have access to the information;
individuals and agencies for which law or
legal order authorizes a new use or sharing
of information after this Notice was given;
and anyone with your consent
LG220 Application for Exempt-Permit"
Organization NameyeLm Wft1Ci!.fdtJJL
Local Unit of Government Acknowledgment
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city is taking on this application.
D The city approves the application with no
waiting period.
O The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
o The city denies the application.
Print name of city
(Signature of city personnel receMng application)
Title
Date-l_'_
Page 2of2
3/01
~-
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this app&cation.
Check the action that
the county is taking on this application.
O The county approves the application with no
waiting period.
o The county approves the apptication with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
o The county denies the application.
Print name of county
.
(Signature of county personnel receMng application)
Title
Date-l_'_
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gamb&ng activity
within the township limits. [A township has no statutory
authority to approve or deny an app&cation (Minn. S1at. sec.
349.213, subd. 2).]
Print name of township
(Signature of township official acknowledging app&cation)
Title
Date----1-1_
.
e best of my knowledge.
Date-5 I~
Name (please print)
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
. the completed application,
. a copy of your proof of nonprofit status, and
. a $25 application fee (make check payable to "State of Minnesota").
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your appfication has not
been acknowledged by the
local unit of government or
has been denied, do not
send the application to the
Gambling Control Board.
~
.
.
.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Work. V
April 7, 2003
FROM:
DATE:
RE: Resolution Accepting Plans Specifications and Estimate and Authorizing
Advertisement for Bids for Bituminous Sealcoating of Streets for the Year 2003.
Each year the City of Shorewood encumbers $55,000 of the operating budget for the sealcoating of
roadways within the City. Year 2003 is no exception. Attachment 1 is a map of the roadways to be
sealcoated this year.
As has been done in years past, the Cities of Shorewood, Excelsior and Tonka Bay are letting a joint
sealcoating project. This will allow the cities to take advantage of economies of scale.
The total budgeted amount is comprised of two a major components. The first component is the
purchase of the sealcoat rock. The City has already contracted and taken possession of the sealcoat
rock for Shorewood. This amounts to $13,395.26.
The remainder of the total budgeted amount is the portion for sweeping of roadways, furnishing and
application of bituminous oil on the roadways, and the placement of owner furnished sealcoat rock.
This component is the piece that has yet to be advertised and publicly bid.
Therefore the attached resolution approves the plans and specifications for such services and
authorizes the advertisement for bids. If approved, the bid opening for this project is scheduled for
10:00 a.m., on May 21,2003.
Recommendation
Staff is recommending that the attached resolution be adopted that approves the plans specifications
and estimate for the Bituminous Sealcoating of Streets for the Year 2003, and authorizes
advertisement for bids.
:#
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CITIES OF
SHOREWOOD, TONKA BAY
AND EXCELSIOR
MINNESOTA
.
SPECIFICATIONS FOR
BITUMINOUS SEAL COATING .
OF STREETS
YEAR 2003
APRIL 14, 2003
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CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION APPROVING SPECIFICATIONS AND ESTIMATE AND
AUTHORIZING ADVERTISEMENTS FOR BIDS
FOR BITUMINOUS SEAL COAT PROJECT 2003
WHEREAS, the City of Shorewood designates $55,000 for seal coating each year; and
-'.
WHEREAS, the Director of Public Works has identified streets within the City that need
bituminous seal coating; and
WHEREAS, the Director of Public Works has prepared Specifications and Estimate
dated April 14th, 2003 for a joint project within the Cities of Excelsior, Shorewood, and Tonka
Bay for the Bituminous Seal Coating of Streets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Specifications and Estimate was prepared by the Director of Public Works for
such improvement. Said Specifications and Estimate are hereby approved and
shall be filed with the City Clerk.
2.
The City Clerk shall prepare and cause to be inserted in the official paper and in
Construction Bulletin an advertisement for bids, attached hereto as Exhibit A,
upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published for 2 weeks, shall specify the
work to be done, shall state that bids will be opened and considered by the
Council at 10:00 a.m. (CST), on May 21,2003, in the City Hall Council
Chambers, and that no bids will be considered unless sealed and filed with the
Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified
check payable to the Clerk for 5 percent of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of April, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAG W. DAWSON, CITY ADMINISTRATOR
ADVERTISEMENT FOR BIDS
l
.
,
Bituminous Seal Coating of Streets 2003
For the Cities of
Shorewood, Tonka Bay and Excelsior Minnesota
NOTICE IS HEREBY GIVEN that sealed proposals will be received at the City Clerk's Office in
the City of Shorewood, Hennepin County, Minnesota at the Shorewood City Hall, 5755 Country
Club Road, Shorewood, Minnesota 55331, until 10:00 p.m. on the 21st day of May, 2003 and will
be publicly opened at said time and place by two or more designated officers or agents of the City of
Shorewood, Tonka Bay and Excelsior. Said proposal to be for the furnishing of all labor and
materials for the construction complete in place of the following;
33,486 Gallons / Furnish and Apply Bituminous CRS-2 Seal Coat Material
Lump Sum / Traffic Control
1632 Tons / Install Owner Furnished FA-2 Sealcoat Aggregate
Proposals arriving after the designated time will be returned unopened.
.
The bids must be submitted on the proposal form provided in accordance with the contract
documents, plans and specifications as prepared by the City of Shorewood, 5755 Country Club
Road, Shorewood, Minnesota 55331, which are on file with the City Clerk of the City of
Shorewood.
Copies of Proposal Form Specifications for use by contractors submitting a bid may be obtained
from City Hall, City of Shore wood, 5755 Country Club Road, Shorewood, Minnesota 55331, upon a
deposit (non-refundable) ofTen Dollars and No Cents ($10.00) per set.
No bids will be considered unless sealed and endorsed upon the outside wrapper, "BID FOR
BITUMINOUS SEALCOATING OF STREETS 2003" and filed with the City Clerk of the City of
Shorewood and accompanied by a cashier's check, bid bond or certified check, payable to the City of .
Shorewood for five percent (5.0%) of the amount bid to be forfeited as liquidated damages in the
event the bid is accepted and the bidder should fail to enter promptly into a written contract and
furnish the required bonds.
The Cities of Shorewood, Tonka Bay and Excelsior reserve the right to reject any and all bids. No
bids may be withdrawn for a period of thirty (30) days from the date of opening the bids.
Date: Apri114, 2003
BY: ORDER OF THE CITY COUNCIL
Craig W. Dawson, City Administrator
PUBLISHED IN:
The "Construction Bulletin"
The "Sun -Sailor"
Apri125th, 2003 & May 2nd, 2003
Apri124th, 2003 & May 1st, 2003
Sealcoat Project '03
AFB
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
TO: Mayor and City Council
Craig Dawson, City Administrator
.
FROM:
Larry Brown, Director of Public Works
DATE:
April 7, 2003
RE:
Accept Proposal for Engineering Services for Traffic Control Signal Changes
Engineering File 03-10
The City of Shorewood is responsible of the relamping of traffic signal for the following signals.
· TH 7 at Old Market Road
· TH 7 at Christmas Lake Road
· TH 7 at Vinehill Road
· TH7 atTH41
.
Of the responsibilities that the Department of Public Works performs, the simple relamping of
signals is the most hazardous task there is. This often requires the setting of a boom truck in the
middle of a driving lane to perform the simple task of changing an incandescent bulb.
The necessity to close one lane of traffic at high speeds often results in frustrated drivers, traffic
congestion, and unfortunately close calls in the field. Routinely, staff has enlisted the assistance of
the South Lake Minnetonka Police Department to sit on the side of the highway to slow drivers
down. Unfortunately, the distraction of a parked squad-car, combined with a lane closure ahead,
can result in some "creative driving techniques." It is these very things that put city personnel and
other motorists at risk.
This problem is certainly not unique to the City of Shorewood. To assist government agencies
with this problem, manufactures began making the LED (light emitting diode) fixture. This fixture
has a guaranteed life of 5 years, with a typical life span of 10 years. This obviously minimizes the
frequency of times that lamp changes have to be performed. Added benefits are the increased
intensity and sight distance of the luminaries, and the reduction in energy costs over the life of the
fixture.
~~3G
" .
Mayor and City Council
Proposal for LED Conversions
April 7, 2003
Page 2 of2
Excel Energy was contacted to inquire about rebates for this type of energy saving fixture.
Currently, a $50.00 rebate is available to the City of Shorewood for completing the conversion.
This has been a long-standing offer by Excel energy to help reduce peak demand on the electrical
infrastructure. It is expected that the payback period of the installation costs versus the reduction in
electrical costs is 7 years.
In accordance with the 2003-2007 Capital improvement Program (CIP) this project is scheduled to
be completed in 2003 utilizing MSA (Municipal State Aid) funds for the design, construction and
inspection services. The CIP has $33,350 encumbered to complete this project.
WSB and Associates has prepared a proposal for these services, and is included with this report as .
Attachment 2. Costs for services include preparation of detail design documents and construction
inspection services, which equate to $2,800 and $2,400 respectively. Again, these items are eligible
for MSA reimbursement.
Recommendation
Staff is recommending approval of the resolution that accepts the proposal for engineering services
from WSB and Associates. Inc for the Traffic Signal LED Conversion Improvement Project. A
resolution is attached for your consideration.
.
A.
WSB
4150 Olson Memorial Bighway
Suite 300
Minlleapolis, MN 55422
763-54.]-4800
& Associates, Inc.
March 4, 2003
Mr. Larry Brown, P.E.
Public Warks Director/City Engineer
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8926
.
Re:
Traffic Signal LED Conversion Proposal
WSB Proposal No. 0021-030
Dear Mr. Brown:
WSB & Associates, Inc. (WSB) is pleased to submit this proposal for the design and
construction services for the conversion of all traffic signal indicators to Light Emitting
Diode (LED) indicators in the City of Shorewood. As you requested, we have developed
the attached Scope of Services, Cost Estimate, and Schedule for this project.
Our project team will be led by Mr. Chuck Rickart, P.E., P.T.O.E. He will serve as
Project Manager and coordinate all activities with the City. Mr. David E. Hutton, P.E.
will serve as Project Principal for the project.
.
Thank you for consideration of WSB for these professional engineering services. We
look forward to working with you on this project and other projects in the future. If you
have any questions or require any additional information, please do not hesitate to give
Chuck Rickart or myself a call.
Sincerely,
WSB & Associates, Inc.
David E. Hutton, P.E.
Project Principal
Chuck Rickart, P.E., P.T.O.E.
Project Manager
Enclosure
C:\CC REports\Current CC Items\030403-1b LED Proposal. doc
PROPOSAL TO PROVIDE ENGINEERING SERVICES
FOR
DESIGN AND CONSTRUCTION
TRAFFIC SIGNAL LED CONVERSION
CITY OF SHOREWOOD
WSB proposes to provide the following services to the City of Shorewood for the
preparation of design plans and construction administration for the conversion of all
traffic signal indicators in the City to LED indications. It is assumed that State Aid
Funding will be used for this project.
DETAIL DESIGN
A.
Data Collection
This task will involve collecting as-built traffic signal plans for all the systems
within the City of Shorewood. These will include the following intersections:
· TH 7 at Old Market Road
· TH 7 at Christmas Lake Road
· TH7atCSAH19
.
B. Detail Desism
A set of Detail Design Plans indicating the location and process for installation of
the LED units will be prepared. A set of Special Provisions outlining the
equipment specifications will be developed for inclusion in the Bid Proposal. The
plans and specifications will be submitted to MnlDOT State Aid for revision and
approval.
C.
Preparation of Bid Documents
WSB will prepare all Bid Documents for distribution to contractors as required. It
is assumed that the total project construction cost will be less than $50,000.
Therefore, formal bidding process will not be used and quotes will be received
from a minimum of 3 Contractors.
.
D. Meetine:s
Up to three meetings will be held as part of the detailed design phase of the
project. These meetings will include one meeting with the Mn/DOT Traffic
Signal Section and up two meetings with the City of Shorewood Staff.
CONSTRUCTION SERVICES
A. Preconstruction Conference
A Preconstruction Conference will be held with the successful Contractor. This
will include representatives from the City of Shorewood, MnlDOT, and Hennepin
County. WSB & Associates, Inc. will coordinate the meetings including sending
meeting notice.
C:\CC REports\Current CC Items\030403-lb LED Proposal.doc
.
J.
.....
B. Construction Observation
WSB will provide Construction Observation for the installation of the LED units.
This will include review of shop drawings and coordination with the Contractor
on construction activities.
C. Final Insnection
WSB will coordinate with the Contractor, MnlDOT, and Hennepin County a final
inspection of the LED systems and verification of correct operation.
FEE
The total estimated fee for the design and construction is as follows:
.
1. Detail Design/Specifications .................... ..................................... ............ $2,800.00
2. Construction Services............................... ................................................. $2.400.00
Total Cost...... ...... ........... ...... ..... ...... ... .... ... ................... ..... ....... ............................ $5,200.00
SCHEDULE
The Detail Design will be completed and submitted to MnlDOT within four weeks after
receiving authorization to proceed following Mn/DOT approval, quotes will be requested
within two (2) weeks. The construction of the LED systems will be completed during the
spring/summer of 2003.
I hereby authorize WSB & Associates, Inc. to provide the services as described above.
.
Larry Brown, P.E., Public Works Director
City of Shorewood
Date
C:\CC REports\Current CC Items\030403.1b LED Proposal.doc
.
,
~
CITY OF SHOREWOOD
RESOLUTION NO. 03-_
A RESOLUTION ACCEPTING THE PROPOSAL FOR
PROFESSIONAL ENGINEERING SERVICES AND ORDERING
PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR
TRAFFIC SIGNAL LED CONVERSION
WHEREAS, the 2003-2007 Capital Improvement Program identifies the need to
convert the signals from incandescent lighting to Light Emitting Diode fixtures at the
intersections of Trunk Highway 7 with Vinehill Road, Old Market Road, and Covington
Road; and
WHEREAS, WSB and Associates, Inc has submitted a proposal to provide
Professional Engineering Services for the preparation of project Plans, Specifications,
Engineering Estimate, and to provide Construction observation; and
.
WHEREAS, the Director of Public Works has reviewed said proposal for
Engineering Services and found it to be in order.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood,
Minnesota:
That the proposed improvement be referred to WSB Associates, Inc. for
preparation of Project Plans, Specifications, and Construction Estimates in
accordance with the proposal submitted and attached hereto as "Exhibit A."
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of April, 2003.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
April 8, 2003
.
FROM:
Mayor and Council Members A
Jean Panchyshyn, Executive Secretary/Deputy Clerk ~
TO:
CC: Craig W. Dawson, City Administrator oS>
RE: A Resolution Approving Year 2003 Tree Trimmer License
Tree Trimmers operating within the City of Shorewood must complete an annual license
application, provide proof of insurance coverage, and pay the appropriate license fee. The
attached proposed resolution identifies one additional tree service that has satisfied the
requirements to be licensed to provide tree trimming service in the City in 2003.
Council Action
.
A Motion to Adopt a Resolution Approving Year 2003 Tree Trimmer Licenses
ft
~J PRINTED ON RECYCLED PAPER
11' 3 'R
CITY OF SHOREWOOD
RESOLUTION NO. 03-
A RESOLUTION APPROVING LICENSES FOR TREE TRIMMERS
WHEREAS, the Shorewood City Code Section 305 provides for the annual
licensing of tree trimmers in the City; and
WHEREAS, said Section provides that an applicant complete a Tree Trimmer's
License Application and fulfill certain requirements concerning insurance coverage and pay
licensing fee; and
WHEREAS, the following applicant has satisfactorily completed this process and
has submitted the requirements for the issuance of a License for Tree Trimmers.
.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as
follows:
That a License for Tree Trimming be issued for a term from April 14, 2003 to December
31,2003, to the following applicant:
Permit #
Company Name
Address
03-27
Stumpf s Tree Service
21854 King Road, Pierz, MN 56364
ADOPTED by the City Council of the City of Shorewood this 14th day of April,
2003.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, APRIL 8, 2003
5755 COUNTRY CLUB ROAD
CITY HALL
7:00 P.M.
MINUTES
',' ~
D R.,. .1\ F' T'
.F,
1.
CONVENE PARK COMMISSION MEETING
Chair Arnst called the meeting to order at 7:05 P.M.
A.
Roll Call
Present:
Chair Arnst; Commissioners Meyer, Young, and Palesch; City Council
liaison Turgeon; City Engineer Brown; Finance Director Burton
Absent:
Commissioners Callies and Davis
B.
Review Agenda
.
Palesch moved, Young seconded, approving the Agenda as submitted. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of March 11, 2003 .
Meyer requested that page 4, paragraph 5, be replaced with, "Meyer indicated that she foresaw
no way for the city to profitably run the concession stand this year. In the first place, no money
is available to make improvements to comply with the standards. Secondly, any information
from the attorney on the appeal will not be available until after Aprill st, and that seems to be just
the start to the appeal process. She believed that until the city can sell more than pop and candy
bars, this is not going to be a profitable situation for the city."
Meyers moved, Young seconded, approving the Park Commission Meeting Minutes of
March 11, 2003, as amended. Motion passed 4/0.
.
3.
MATTERS FROM THE FLOOR
There were none.
4. REPORTS
A. City Council Meeting of March 24, 2003
Brown reported that the dog ordinance was presented and reviewed, corrections were made and the
Ordinance will appear on the Councils Aprill5, 2003 agenda.
Brown informed the Commission that a joint Park Commission, Planning Commission and City
Council meeting was scheduled for Aprill5, from 5:45 -7PM.
With regard to the Smithtown Road trail, Brown reported that a number of residents were present to
discuss ongoing issues and that the City Council directed staff to proceed with the roadway, while
holding off on the trail. The City Council felt that the need for continuing evaluation of the trail
planning process was evident from this scenario. Brown commented that review of the process
would be interesting, since no less than 5 public meetings were scheduled during the Smithtown
Road pedestrian way planning process.
#5A
PARK COMMISSION AGENDA
TUESDAY, MARCH 11, 2003
PAGE20F8
At a Commission and staff level, Brown reported that it was difficult to evaluate or come to a solid
conclusion based on the lack of a consensus and the split decisions of the public. The Council felt
further consideration should be given to budget constraints and financing in light of the fact that both
the intersection and Smithtown Road project are vying for State Aid Funds. Since a mere $1.6-$1.7
million is available in the State Aid Fund for both projects, the Council questioned the expenditure of
$200,000 on the pedestrian way.
Meyer suggested that more be done to define who impacts the decision to move forward with a trail
or not. She wished to see time devoted to analyzing which neighbors merit the most weight in a
decision of this nature, is it merely the immediate neighbors who decide or is it based on the good of
the overall community, and how far that is measured needs to be defined.
Chair Arnst maintained that, just as the redevelopment of Smithtown Road is viewed as good for the
entire community, she questioned how the trail could be viewed any differently. She believed that
added weight to nonissues such as litter and trespassing should not be warranted as they are
unproven throughout the community.
.
Brown indicated that staff had discussed this point as well and, technically, believe this to be a safety
issue, and that the pedestrian way should be viewed similarly as important as the roadway by
providing space to more than those immediately affected neighbors. It was determined that a new
process, a litmus test, must be created in order to come to a solid conclusion. A process which
provides the Commission and Council with the tools to better evaluate what parameters the decision
is based on, safety, recreation, etc. Once the parameters are determined, the City can identify their
focus group and who should be weighted in on the process. Prior to the Vine Hill Road trail project,
there was little on the books with regard to trails, Brown pointed out that the City has come a long
way in the planning process. Unfortunately, in situations like Smithtown Road, where there is a
division of philosophy, the policies are not clear on defining the process; therefore, need to be
subject to review.
Chair Arnst stated that, unfortunately, what weighs hugely on this issue is the ROW problems
encountered and the lack of money to gain those easements.
.
Brown agreed that, years ago, it was much easier to go forward and obtain ROW's, whereas today,
people have gotten much better at putting up roadblocks to a project.
With regard to Smithtown Road, Chair Arnst questioned how stalling the pedestrian space
construction might impact the costs down the way as the roadway continues to be built.
Brown indicated that certainly the costs would go up; pointing out that a total of 5% of the cost of
any project goes to the mere mobilization of the project to get it rolling. He noted that once the
Smithtown Road project is complete, people will be surprised to see that the roadway is still quite
narrow and perhaps they will mobilize the effort to construct the added trail at that time.
Chair Anst questioned whether the Smithtown pedestrian way issue would be returning to the Park
Commission.
As the Park Commission had already spent a great deal of time on the process, Brown recognized
that the Commission might be hesitant to be brought in further. He indicated that Administrator
Dawson would be creating a more detailed trail planning process, to which the Park Commission
could be brought in to comment on if they chose.
PARK COMMISSION AGENDA
TUESDAY, MARCH 11, 2003
PAGE 3 OF8
Palesch voiced her frustration that the minority have succeeded in eliminating the construction of the
trail for the majority who wish to see it built. She stated that it was difficult to weight the nearly 14
residents who were opposed to granting their ROW, against the approximately 28 who were willing
to grant easements and the general public who felt the pedestrian way was a benefit to the
community. She suggested constructing the pedestrian way skipping the homes whose ROW's were
not granted as the Commission discussed at one time.
Brown asked if the Park Commission wished to be a part of the re-evaluation process.
Chair Arnst indicated that the Commission would be reluctant to continue to beat up on people
regarding this project. She believed they had done all that they could, following the process over the
course of 5 years, and made their recommendation to the Council.
.
With regard to the trail planning process itself, Palesch felt that it had proven to be successful in
certain situations, such as the CovingtonlVine Hill Road trail. In areas where neighbors wish to see a
trail, Palesch believed they could petition the City to do so, even in the case of Smithtown Road. She
believed neighbors could pressure each other, in a grassroots campaign, and then approach the City
to construct a trail.
Brown suggested the City pick a percentage, say 85%, as the litmus test of whether a trail should
proceed or not.
In her opinion, Chair Arnst could identify two kinds of projects, a trail that a neighborhood asks the
City to provide, versus a trail as part of a road improvement project where the pedestrian space is
part of the road project and is subject to a unique set of questions.
.
Turgeon asked if the Commission would prefer not to be involved as part of the trail planning
process for road improvement projects.
Meyer felt these were not park related, nor was it a Park Commission function to evaluate road
construction trail projects..
Young still found it difficult that such a large group came out at the eleventh hour in opposition to
the project. After years of negotiating the process, with little comment from these individuals, he
questioned where they were throughout the process.
Brown indicated that it is not uncommon for people to come out late claiming they knew nothing of a
project, even after articles, public meetings, mailings, etc. Brown stated that, one would think, given
the numerous opportunities and time devoted to this process people would know what's going on in
their own backyard. He suggested stakes or big orange signs alerting the public to what's going on.
Meyer agreed it must be put in people's faces more forcibly than the public process.
Chair Arnst was surprised by the lack of civility neighbors have shown to one another in this latest
process, as one neighbor told her that other neighbors had actually threatened her over this issue.
Brown reiterated that the City needs to strive to find a way to supply people with the tools to give us
their feedback.
PARK COMMISSION AGENDA
TUESDAY, MARCH 11,2003
PAGE40F8
Palesch argued that the City has provided people with ample opportunity and numerous times to
provide feedback; the breakdown comes from their lack of response to those efforts.
B. Update on Park Commission Seminar
Chair Arnst reported that she had contacted the Mn. Park and Recreation Association and hoped to
hear from them soon regarding a possible date for a seminar. She promised to have more to report at
the next meeting.
C. Update of Smithtown Road Pedestrian Space
Discussed under Reports 4A.
s.
CA~TAL~PROVEMENTPROGRAM
.
Director Burton recapped the 2002 Financial Activity, during which the City Council authorized a
transfer from the General Fund specifically to enable the Park Fund to repay its inter-fund loan to the
Sewer Fund for the construction of the Eddy Station building. She reported that overall, 2002
revenues exceeded expenditures by a small amount of rougWy $6,000-$8,000. As no Capital
Improvement Projects (CIP) were scheduled for 2003, the Park Commission will be asked to take
into consideration the Park Master Plan and provide recommendations for 2004 within the next few
months. Burton explained that the Park Fund has received Park Dedication Fees from Cub Foods in
the amount of $27,032 and expects to receive $15,000 from the Lake Linden development in 2003.
Future Park Dedication Fees may include $30,000 from the Capestone addition, and funds provided
by the Park Foundation as it works to continue to honor its commitment to provide donations of
$100,000 over ten years.
In an effort to evaluate new funding sources, Burton noted that other communities direct a portion of .
their liquor revenues for park improvements. The Liquor Committee was approached and they felt
capital improvement projects should be evaluated on a case by case basis.
Meyer asked what liquor revenues are typically spent on.
Burton indicated that the liquor operations have only recently become profitable, and in fact, those
profits are down 30% at Shorewood Village. The Committee intends to use these funds to refurbish
the Shorewood Village store and ongoing discussion continues with regard to building a new store
near the Oasis.
Chair Arnst asked what the Park Trail Fund balance was at and where those funds generally come
from.
Burton indicated that the balance is currently at 0, and transfers from the Roadway Fund have fed the
Trail Fund in the past.
Meyer appreciated and recognized staff and the City Council for pardoning the Park Commission of
its debt. She inquired whether the Park Foundation commitment would be pardoned as well.
PARK COMMISSION AGENDA
TUESDAY, MARCH 11, 2003
PAGESOF8
Based on recommendations from the City auditors and moving forward with a positive purpose,
Burton noted that the Park Commission was pardoned of its debt in order to allow it to move forward
on a positive note and not be forced to continually dig itself out of a hole.
Turgeon asked how the park seminar would be funded.
Burton indicated that the seminar would be funded out of the operating budget, not the CIP.
Chair Arnst encouraged the Commissioners to consider how they would like to move forward and
allocate these funds based on the Park Master Plan. She suggested the Commission hold a work
session in May to discuss ideas.
Meyer commented that she believed the Commission should be thoughtful in its planning and not in
a hurry to spend the money.
.
Chair Anst and Young thanked the City Council for taking the Commission out of debt.
Brown pointed out that the City Council recognized the possibility that the City might be saddled
with the debt from Eddy Station if the Park Foundation failed to live up to its commitment at the
outset of the project. He noted that the Park Commission balance was $100,000 towards the
$345,000 project.
Burton indicated that the City hopes the Park Foundation will continue to honor its commitment and
strive to make other marvelous improvements to the parks.
Chair Arnst asked Burton to provide the Commission with guidance in its upcoming work session.
.
6.
CONSIDER CONCEPT OF OPERATION FOR CONCESSION STAND
Meyer reported that she had met with Chair Arnst, Brown, and members of staff to discuss the
viability of concessions at Eddy Station and to formulate a proposal. She reviewed the Concession
Proposal memorandum provided to the Commission pointing out that the goals would be to provide
an amenity to Freeman Park that would break even financially. By establishing a business
relationship with an individual to oversee the operation and management of Eddy Station, Meyer
explained that the concessions would be open Mon-Thurs. from 5:30 - 8:30 PM, and some
Saturdays, at the discretion of the overseer. She reviewed responsibilities of the overseer as laid out
in the proposal and indicated that the work force would likely be made up of volunteers from sports
organizations. With regard to compensation, Meyer explained that the overseer would receive 75%
of the net proceeds, and the City would receive the remaining 25%.
Chair Arnst pointed out that representatives of MGSA had already committed to providing
volunteers two nights a week, for a total of 12 volunteer hours. Since MGSA currently has a pool of
volunteers at Bennett Park, Jeff Bailey of MGSA, believed they would pull from that pool of
volunteers to provide their kids with a concession booth at Freeman. After contacting TUSA, Chair
Arnst indicated that they were noncommittal and wished to see a proposal in writing, questioning
what would be in it for them. Chair Arnst asked for staff assistance in submitting a proposal in
writing to both organizations. At this point, she indicated that the concession proposal needs both
City Council approval and full Park Commission support to move forward.
PARK COMMISSION AGENDA
TUESDAY, MARCH 11, 2003
PAGE60F8
Meyer indicated that the draft proposal was created with input from numerous people. As a City
operated concession seemed unfeasible, the City would like to turn the business over to an
independent operator. Keeping in mind that a separate concession stand exists at Freeman, the City
would do its best to ensure the new concession complied as best it could, by providing it with
additional equipment.
Brown suggested the Commission either continue to challenge the Health Department ruling so that
the City could run the concessions, or purchase equipment like the freezer/refrigerator for $450, dog
machine, etc.for an independent contractor to take over.
After a recent tour of Bennett Park concessions and conversations with representatives from Bennett,
Meyer noted that Bennett has agreed to loan Shorewood two hot dog machines on a trial to purchase
basis to make sure they are what the City wants before we buy them. At that time, Bennett would sell
both machines to the City for $250. Meyer continued by reviewing the concession equipment page,
including popcorn machine, potential for a coffee urn, freezer, slushy machine, and soda suggestions.
She pointed out that a portable popcorn machine could be a useful investment for the City.
.
Brown stated that he would be meeting with the vendor who provides supplies to Bennett and Long
Lake concessions.
Meyer indicated that Charlie Davis has expressed an interest in overseeing the concession business at
Freeman Park Eddy Station. He also suggested that he could oversee inventory similar to a vendor.
Young questioned whether the City should distance itself further from the concession business. He
believed the City should let the volunteer sports organizations know that there is always the
possibility the concessions could be shut down.
Burton commented that she could see that the Commission and Meyer had been very creative in
setting up the concession business. She urged the City to set up any concessionaire as an independent
contractor. She further suggested that the City Attorney be contacted to provide his input regarding .
this proposal and agreed that the City should distance itself from the contractor.
While he agreed that the City Attorney's comments were warranted, Brown believed that any
contract would be viewed as a separate contractual arrangement by the Attorney. He maintained that
the City is allowed to seek out contractors for work and that this position would be somewhat similar
to the contracted janitorial services the City currently uses.
Burton pointed out that the janitorial services do not come with a profit motive.
Meyer questioned whether the concessions could be run through the Park Foundation to remove it
entirely from the City arena and put it in a nonprofit sector. If the City Attorney sees a conflict, she
suggested contacting the Park Foundation to use the concession operations as a fundraising avenue;
whereas, the 25% would go to the Park Foundation instead of the City.
Meyer indicated that the initial start-up equipment would be purchased by the City.
Brown felt the purchase of $1,000 in equipment would be necessary up front.
,
PARK COMMISSION AGENDA
TUESDAY, MARCH 11, 2003
PAGE 7 OF8
Chair Arnst questioned whether the City could make the investment in the equipment, line up an
independent contractor, obtain an opinion from the City Attorney, and contact the Park Foundation
etc. as soon as possible.
Turgeon suggested obtaining the Attorney's opinion before the City Council meeting next week.
Meyer noted that the Park Foundation would have little to lose, by merely providing their support,
collecting the receipts, paying the overseer, and managing inventory they would receive 25% of the
proceeds.
Turgeon suggested they consider providing additional volunteerism in the effort, either via their
organization or by contacting the sports organizations on their behalf.
.
When asked why he supported the concessions at Eddy Station, Brown stated that Jeff Bailey of
MGSA indicated that he just wanted the kids to have a good experience at the fields and playing ball.
Some discussion with regard to treat tickets ensued and was tabled for later discussion.
Young complimented Meyer and others on the amount of work they'd devoted to developing a viable
concession proposal. He supported the concept.
Palesch voiced her support for the concession concept and suggested they pursue channeling the
concessions through the Park Foundation.
Meyer inquired whether city staff would maintain control of the concessions if it is run through the
Foundation.
.
Brown indicated that the City would maintain overall control.
Chair Arnst recapped the need to get sports organization buy-in, obtain the City Attorney's opinion,
and gain both City Council and Park Commission support for the concept.
Brown suggested that, if the Park Commission were comfortable with proceeding, they make two
motions, the first motion would approve the concept, directing staff to work with the City Attorney,
and bring it forward to the City Council at the earliest possible time, the second motion would
approve the expenditure of funds up to $1,000 on the purchase of equipment.
Turgeon asked if staff could obtain an opinion from the Attorney by the next Council meeting.
If the Council were given a recommendation and Attorney comments, Meyer questioned whether the
Council could discuss andlor approve the concept next week.
Chair Arnst indicated that, with staff assistance, she would write and fax a letter to Kay Turner at
TUSA to show her board.
Meyer moved, Palesch seconded, to direct staff to move ahead with the concept for operation of
Eddy Station concession stand in 2003, consult the City Attorney regarding the legalities of an
PARK COMMISSION AGENDA
TUESDAY, MARCH 11, 2003
PAGE80F8
I~
independent operator, and put this on the City Council agenda for April 15, 2003, contingent
upon buy-in of the sports organizations. Motion passed 4/0.
Meyer moved, Young seconded, to recommend the City Council approve the expenditure of
funds of up to $1,000 for additional equipment to be used at Eddy Station and other venues.
Motion passed 4/0.
7. DETERMINE DATE FOR JOINT WORK SESSION WITH CITY COUNCIL
Brown reported that the Work Session was scheduled for Monday, April 15, 2003 at 5:45 P.M.
8. DETERMINE LIAISON FOR APRIL 14, 2003 CITY COUNCIL MEETING
,Chair Arnst agreed to act as liaison for the April 14, 2003 City Council Meeting.
9.
NEW BUSINESS
.
Upon her tour of Bennett, Meyer pointed out that they had used a brick program to build a brick
wall at the park.
Chair Arnst questioned the potential for using the bricks as part of the Eddy Station fa~ade.
As another option, Brown suggested using the bricks to adorn the wall where the drinking
fountain could be hung.
A Work Session was scheduled for May 13,2003, as a piggyback to the regular Park
Commission meeting.
Brown noted that two residents had expressed interest in the open Park Commission seats and
would be interviewed on April 21. Turgeon added that the Commission would likely have a new
Commissioner by its May meeting.
.
10. ADJOURNMENT
Young moved, Meyer seconded, adjourning the April 8, 2003 Park Commission Meeting at
8:55 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
Recording Secretary
.
.
.
MEMORANDUM
DATE:
April 7, 2003
TO:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Mayor and City Council Members
FROM:
Larry Brown, Public Works Director
J1;
CC: Craig W. Dawson, City Administrator
RE: PARK COMMISSION RECOMMENDATION ON DOG ORDINANCE
At its meeting on March 24, the City Council considered an amendment to the existing dog
Ordinance, as recommended by the Park Commission. Further clarification to the Ordinance
amendment was discussed. Council directed staff to prepare an ordinance reflecting the
clarifications discussed.
A copy of the existing ordinance with the recommended changes is attached as Exhibit A. New
language to be added is shown in underline; language to be deleted is striken.
Also attached is a Draft Ordinance for Council consideration.
4-J:-SB
n
\.... PRINTED ON RECYCLED PAPER
701.01
SECTION:
701.01 :
701.02:
701.03:
701.04:
701.05:
701.06:
701.07:
701.08:
701.09:
701.10:
701.11 :
701.12:
701.01:
701.02
.:
CHAPTER 701
DOGS
Definitions
Enforcement
Registration and Licensing Requirements
Limitations on Number of Dogs
Running at Large
Dog Nuisances
Confinement of Certain Dogs
Impoundment and Redemption Procedures
Rabies Control
Destruction of Certain Dogs
Prohibited Acts and Conditions
Violation
.
DEFINITIONS: As used in this Chapter, the following terms shall mean:
Subd. 1. ANIMAL ENFORCEMENT OFFICER: Any law enforcement officer of the City
and the person, firm or corporation charged by the Council with enforcement of this
Chapter. (Ord. 81, 11-25-74; amd. 1987 Code)
Subd. 2. AT LARGE: A dog is at large when it is off the property of its owner and not under
restraint.
Subd. 3. DOG OWNER: Any person who owns, harbors or keeps a dog or licensee thereof,
or the parents or guardians of such person under eighteen (18) years of age. (Ord. 81, .
11-25-74)
Subd. 4. RESTRAINT: A dog is under restraint if it is on the premises of the person
harboring or keeping the dog, or if the dog is with the person having custody of it and
is effectively restrained by a leash or ohain or is 'mthin ten feet (10') of the person
haying custody of it and is obedient to the command of that person. provided that:
a. while it is on any trail, sidewalk. or the Southwest LRT Regional Trail,
it is on a leash or chain no more than six feet in length;
b. while it is in any City park. it is on a leash or chain no more than ten feet
in length;
c. in all other cases it is on a leash or chain no more than ten feet in length
or is within ten feet of the person having custody of it and is obedient to
the command of that person.
Subd. 5. DOG WASTE DEVICE. The person having custody of the dog must have in their
possession a device for removal of dog feces when in or on City parks, trails,
sidewalks. public rights-of-way. and the Southwest Regional LRT Trail.
Exhibit A
"
701.06: DOG NIDSANCES: It shall be unlawful for any owner to fail to exercise
proper care and control of his animals to prevent them from becoming a
public nuisance. It shall be considered a nuisance for any animal to bark excessively,
continuously or untimely, to frequent school grounds, parks, or public beaches, to
chase vehicles, to molest, annoy or bite any person if such person is not on the property
of the owner or custodian of such animal, to molest, defile or destroy any property,
public or private, or to defecate in or upon public property or the property of another
without being cleaned up immediately by the person in charge of the animal. Failure on
the part of the owner or custodian to prevent his animals from committing an act of
nuisance shall subject the owner or custodian to the penalty hereinafter provided.
.
Subd. 1. The phrase lito bark excessively, continuously or untimely II includes, but is not limited
to, the creation of any noise by any dog which can be heard by any person, including a
law enforcement officer or animal control officer, from a location outside of the
building or premises where the dog is being kept and which noise occurs repeatedly
over at least a five (5) minute period of time with one minute or less lapse of time
between each animal noise during the five (5) minute period. (Ord. 232, 9-10-90; Ord.
334, 4-27-98)
Subd. 2. The person having custody of the dog is responsible for disposing of the dog feces in
a sanitary manner.
.
,
.
~'
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 701 OF THE
SHOREWOOD CITY CODE RELATING TO DOGS
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA ORDAINS AS
FOLLOWS:
Section 1. Section 701.01, Subd. 4 of the Shorewood City Code shall be amended to read as
follows:
Subd. 4. RESTRAINT: A dog is under restraint if it is on the premises of the person harboring
or keeping the dog, or if the dog is with the person having custody of it and is effectively
restrained provided that:
a. while it is on any trail, sidewalk, or the Southwest LRT Regional Trail, it .
is on a leash or chain no more than six feet in length;
b. while it is in any City park, it is on a leash or chain no more than ten feet
in length;
c. in all other cases it is on a leash or chain no more than ten feet in length or
is within ten feet of the person having custody of it and is obedient to the
command of that person.
Section 2. Section 701.01 of the Shorewood City Code is hereby amended to add:
Subd. 5. DOG WASTE DEVICE. The person having custody of the dog must have in their
possession a device for removal of dog feces when in or on City parks, trails, sidewalks,
public rights-of-way, and the Southwest Regional LRT Trail.
Section 3. Section 701.06 of the Shorewood City Code is hereby amended to read:
.
701.06: DOG NUISANCES: It shall be unlawful for any owner to fail to exercise proper
care and control of his animals to prevent them from becoming a public nuisance.
It shall be considered a nuisance for any animal to bark excessively, continuously or untimely, to
frequent school grounds, parks, or public beaches, to chase vehicles, to molest, annoy or bite any
person if such person is not on the property of the owner or custodian of such animal, to molest,
defile or destroy any property, public or private, or to defecate in or upon public property or the
property of another without being cleaned up immediately by the person in charge of the animal.
Failure on the part of the owner or custodian to prevent his animals from committing an act of
nuisance shall subject the owner or custodian to the penalty hereinafter provided.
.
,
"
Ordinance No.
Page Two
Subd. 1. The phrase "to bark excessively, continuously or untimely" includes, but is not limited
to, the creation of any noise by any dog which can be heard by any person, including a
law enforcement officer or animal control officer, from a location outside of the building
or premises where the dog is being kept and which noise occurs repeatedly over at least a
five (5) minute period of time with one minute or less lapse of time between each animal
noise during the five (5) minute period. (Ord. 232, 9-10-90; Ord. 334,4-27-98)
Subd. 2. The person having custody of the dog is responsible for disposing of the pet feces in a
sanitary manner.
Section 4.
. This ordinance shall be in full force and effect following its passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
April, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
April 14, 2003
TO:
Mayor and City Council Members
JjY
FROM:
Larry Brown, Public Works Director
CC: Craig W. Dawson, City Administrator
RE: REVISION TO AGENDA ITEM #5B - DOG ORDINANCE
The attached is a REVISION to Agenda Item #5B - Dog Ordinance Amendment, per
further clarification by the Park Commission. Please replace this with the copy provided
in your Agenda Packet.
At its meeting on March 24, the City Council considered an amendment to the existing dog
Ordinance, as recommended by the Park Commission. Further clarification to the Ordinance
amendment was discussed. Council directed staff to prepare an ordinance reflecting the
clarifications discussed.
A copy of the existing ordinance with the recommended changes is attached as Exhibit A. New
language to be added is shown in underline; language to be deleted is striken.
Also attached is a Draft Ordinance for Council consideration.
n
~~ PRINTED ON RECYCLED PAPER
701.01
SECTION:
701.01:
701.02:
701.03 :
701.04:
701.05:
701.06:
701.07:
701.08:
701.09:
701.10:
701.11:
701.12:
701.01:
701.02
CHAPTER 701
DOGS
Definitions
Enforcement
Registration and Licensing Requirements
Limitations on Number of Dogs
Running at Large
Dog Nuisances
Confinement of Certain Dogs
Impoundment and Redemption Procedures
Rabies Control
Destruction of Certain Dogs
Prohibited Acts and Conditions
Violation
DEFINmONS: As used in this Chapter, the following terms shall mean:
Subd. 1. ANIMAL ENFORCEMENT OFFICER: Any law enforcement officer of the City
and the person, firm or corporation charged by the Council with enforcement of this
Chapter. (Ord. 81, 11-25-74; amd. 1987 Code)
Subd. 2. AT LARGE: A dog is at large when it is off the property of its owner and not under
restraint.
Subd. 3. DOG OWNER: Any person who owns, harbors or keeps a dog or licensee thereof,
or the parents or guardians of such person under eighteen (18) years of age. (Ord. 81,
11-25-74)
Subd. 4. RESTRAINT: A dog is under restraint if it is on the premises of the person
harboring or keeping the dog, or if the dog is with the person having custody of it and
is effectively restrained by a leash or chain or is yJithin ton feet (10') of the person
flmi1'lg eustody of it and is obedient to the command of that person. provided that:
a. while it is on any public trail, sidewalk, the Southwest LRT Regional
Trail, or along any public right-of-way (e.g., along roadways and
streets) it is on a leash no more than six feet in length;
b. while it is in any City park, it is on a leash.
Subd. 5. DOG WASTE DEVICE. The person having custody of the dog must have in their
possession a device for removal of dog feces when in or on City parks. trails,
sidewalks. public rights-of-way. and the Southwest Regional LRT Trail.
701.06: DOG NUISANCES: It shall be unlawful for any owner to fail to exercise
proper care and control of his animals to prevent them from becoming a
public nuisance. It shall be considered a nuisance for any animal to bark excessively,
E~h'lb\+ A
"# 5 B Rev; ~ed..
continuously or untimely, to frequent school grounds, parks, or public beaches, to
chase vehicles, to molest, annoy or bite any person if such person is not on the property
of the owner or custodian of such animal, to molest, defile or destroy any property,
public or private, or to defecate in or upon public property or the property of another
without being cleaned up immediately by the person in charge of the animal. Failure on
the part of the owner or custodian to prevent his animals from committing an act of
nuisance shall subject the owner or custodian to the penalty hereinafter provided.
Subd. 1. The phrase "to bark excessively, continuously or untimely" includes, but is not limited
to, the creation of any noise by any dog which can be heard by any person, including a
law enforcement officer or animal control officer, from a location outside of the
building or premises where the dog is being kept and which noise occurs repeatedly
over at least a five (5) minute period of time with one minute or less lapse of time
between each animal noise during the five (5) minute period. (Ord. 232, 9-10-90; Ord.
334, 4-27-98)
Subd. 2. The person having custody of the dog is responsible for disposing of the dog feces in
a sanitaty manner.
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 701 OF THE
SHOREWOOD CITY CODE RELATING TO DOGS
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA ORDAINS AS
FOLLOWS:
Section 1. Section 701.01, Subd. 4 of the Shorewood City Code shall be amended to read as
follows:
Subd. 4. RESTRAINT: A dog is under restraint if it is on the premises of the person harboring
or keeping the dog, or if the dog is with the person having custody of it and is effectively
restrained provided that:
a. while it is on any public trail, sidewalk, the Southwest LRT Regional
Trail, or along any public right-of-way (e.g., along roadways and streets),
it is on a leash no greater than six feet in length;
b. while it is in any City park, it is on a leash.
Section 2. Section 701.01 of the Shorewood City Code is hereby amended to add:
Subd. 5. DOG WASTE DEVICE. The person having custody of the dog must have in their
possession a device for removal of dog feces when in or on City parks, trails, sidewalks,
public rights-of-way, and the Southwest Regional LRT Trail.
Section 3. Section 701.06 of the Shorewood City Code is hereby amended to read:
701.06: DOG NUISANCES: It shall be unlawful for any owner to fail to exercise proper
care and control of his animals to prevent them from becoming a public nuisance.
It shall be considered a nuisance for any animal to bark excessively, continuously or untimely, to
frequent school grounds, parks, or public beaches, to chase vehicles, to molest, annoy or bite any
person if such person is not on the property of the owner or custodian of such animal, to molest,
defile or destroy any property, public or private, or to defecate in or upon public property or the
property of another without being cleaned up immediately by the person in charge of the animal.
Failure on the part of the owner or custodian to prevent his animals from committing an act of
nuisance shall subject the owner or custodian to the penalty hereinafter provided.
Subd. 1. The phrase "to bark excessively, continuously or untimely" includes, but is not limited
to, the creation of any noise by any dog which can be heard by any person, including a
law enforcement officer or animal control officer, from a location outside of the building
or premises where the dog is being kept and which noise occurs repeatedly over at least a
five (5) minute period of time with one minute or less lapse of time between each animal
noise during the five (5) minute period. (Ord. 232, 9-10-90; Ord. 334,4-27-98)
1f- 513 ~ev/se.d
l)raf-+- D(dlN:tV\C.e.
~
Ordinance No.
Page Two
Subd. 2. The person having custody of the dog is responsible for disposing of the pet feces in a
sanitary manner.
Section 4.
This ordinance shall be in full force and effect following its passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
April, 2003.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W . DAWSON, CITY ADMINISTRATOR/CLERK
~
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128
MEMORANDUM
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works I}/'
April 10, 2003
TO:
FROM:
.
RE: Eddy Station Concessions
On April 8th, the Park Commission considered a plan to modify the operation of the Eddy Station
Concessions stand.
It became evident through the calendar year of 2002, that the sales of candy bars and sodas alone
would not support the costs of paid labor to run the concession stand. Therefore, the Park Commission
formed a subcommittee to explore alternatives to the operations to make this a viable venture. The
subcommittee was comprised of Ms. Pat Arnst, Park Chair, Ms. Mary Lou Meyer, Park Commissioner,
and Larry Brown, as support staff.
Proposal
.
The proposal presented to the Park Commission is attached to this document as Attachment 1. While
this will be outlined in greater detail during Monday night's City Council meeting, the following points
are worth noting.
The premise of operating a concession stand is to enhance the experience at Freeman Park. If the
operation serves as an amenity, and can do so at a break -even cost, this is acceptable. The hope would
be to operate and manage the operation at a profit. However, it is anticipated that the profit portion of
the operation would likely be minimal.
As mentioned above, anticipated revenue will not be adequate to support paid staff. Therefore, this
must be conducted on a volunteer basis, with means to maintain accountability, accurate cash counts,
monitoring of inventory, and protection of infrastructure.
After much consideration, the subcommittee compiled a proposal that split the profit portion of the
sales between the City of Shorewood and a concessionaire. This individual or firm would be
responsible for oversight and accountability, in addition to managing a volunteer staff. Volunteers
would be recruited from the sports organizations on a rotating basis.
* 5C--
Mayor and City Council
Concessions Proposal
April 10, 2003
Page 2 of 3
!J
After considerable discussion, the Park Commission made a motion to accept the proposal, contingent
upon review of the City Attorney and an indication that the sports organizations would be willing to
provide volunteers. Sports Organizations were contacted in writing laying out the commitment
needed. While some feedback ahs been received, Staff is still waiting on a few responses. It is staff's
hope that these will be available to report at Monday night's City Council meeting.
Concessionaire
Other key components to the puzzle are the specifics as to the contract with the concessionaire that
splits the profit with the City. This individual or firm is to have knowledge of the concessions
business, must be trustworthy, and relate well to the needs of the City.
Based upon this profile the subcommittee approached Mr. Charlie Davis, Public Works employee to.
see if there was any interest in performing this type of operation, as a contractor. Mr. Davis has
experience at vending, and is certainly meets the other requirements of the profile desired. Mr. Davis
indicated a willingness to run the operations Monday through Thursday on a trail basis through the
months of May and June. If the operation is successful, it will remain in operation the remainder of the
season.
Having stated this, there are many concerns and issues to be worked out, if this is to proceed. The first
is making sure that there are no conflicts with the Fair Labor Standards Act between the public works
position with the City and a contracted position as a concessionaire. The City Attorney has been asked
to review this.
Second, is the issue of purchasing inventory for startup. There remain concerns about who actually
purchases the product for startup. This is an item that will have to be negotiated as part of the contract
with the concessionaire.
.
Product Line and EQuioment
Third, is the product line offered for sale. The Park Commission has stated the desire to offer items
consistent with other vending operations around the state. While the details of precisely which
products to offer would be worked out with the concessionaire and product supplier, the Park
Commission felt very strongly that other items beyond candy and sodas would have to be offered to
make the operations viable. Again, this is consistent with other concessions operations in the area.
The Park Commission also discussed the need to purchase additional equipment, if other items were to
be sold. Items that were discussed were as follows:
. Two hotdog rollers were available used. These used units were available from another
concessionaire that recently purchased new equipment. One is fairly new "with low miles" while
the other unit has been utilized more regularly. This individual offered them to the City on a trail
basis. If the City was satisfied with the units, the City could opt to purchase them for $250. At
first blush, this is a significant saving, as new units are $650 - $1000 each.
'. Mayor and City Council
Concessions Proposal
April 10, 2003
Page 3 of 3
. One refrigerator/freezer would be required. A basic model is available for $350.
. Popcorn is a high volume item that is very profitable. The Park Commission suggested that a small
com popper be purchased. The Commission stated that not only was this item good for
concessions, but there were other functions at the City or Senior Community Center where this
could be well utilized. The lowest price obtained was $480.
.
Based on the discussion of these items, the Park Commission passed a motion unanimously that $1000
be utilized to purchase this equipment. It should be noted that while pricing was available for most
items the refrigerator/freezer price had not been researched that evening. Since that time, it has been
determined that this unit would run approximately $350 for the most basic model. Adding this to the
tally of items to be purchased would exceed the motion of $1000 by $80. While the motion made does
not cover the specific tally, based on the discussion at the Park Commission meeting, it is desirable to
purchase all of these items. The $80 discrepancy is due to not having exact number available that
evemng.
If the City Council concurs with the motion made, Staff would recommend an amendment to the
amount not to exceed $1,200 to cover taxes associated with the purchase of these items. This
expenditure would be funded out the Park Capital Fund, if approved.
Conclusion
While there are many pieces to this puzzle, the Park Commission stated their desire to move ahead
with this, even though there are many items that are being resolved concurrently. This to insure that
the concessions operations can open by the last week in April or first week in May.
Items to be considered by the City Council are as follows:
.
First is approval of the concept. The Park Commission voted unanimously to proceed with the
concept such that the concession operations would be open by the last week in April or first week in
May. If the City Council concurs with the motion passed, the Council should ratify this by a motion
approving the Concessions Proposal, as adopted by the Park Commission.
Second. is the buy in of the sports or2anizations to supply volunteers. Again, Staff hopes to report
on the results of this during Monday night's City Council meeting.
Third. is a report by the City Attorney. This report is to help evaluate whether it is probable that the
details of the contract can be worked out with Mr. Davis, without violating the Fair Labor Standards
Act: Due to the compressed time schedule between the Park Commission meeting and the City
Council meeting, this may be a tough challenge, as there is considerable research need to be completed
to adequately address this issue.
Fourth. is consideration of the motion made to purchase additional eQuipment for Eddy Station.
Based on the logic outlined in this memorandum, if the City Council accepts the concept of additional
equipment, a motion that authorizes the expenditure of funds not to exceed $1,200 would be in order.
CONCESSION PROPOSAL:
Based on the assumption that the Park Commission wants to h~ve the
concession open as a service to the community and that the sports
organizations would support this endeavor. Goals: (1) would be an amenity
to Freeman Park and (2) to break even financially.
Propose that the City of Shorewood establish a business relationship with an
individual to oversee the operation and management of Eddy Station.
Concessions would be open Monday- Thursday evenings from approx. 5:30
through 8:30 and for tournaments and on Saturdays, at the overseer's
discretion. Responsibilities would include:
1. Opening and closing concession. .
2. Training and orienting volunteer workers on a nightly basis, and
working with them to ensure smooth operation.
3. Monitoring inventory and working with Twila on ordering supplies
and running balance sheet.
4. Coordinate scheduling with Park Coordinators.
5. Handle nightly receipts.
Work force: Volunteers from the sports organizations: two volunteers each
evening which soccer and girl's softball would be required to provide. If
workers do not show, Sports organizations would be financially responsible
for the cost of the labor provided.
Compensation:
.
Propose Overseer gets 75% of the net proceeds to manage the facility
and City gets 25% to cover their costs.
Net proceeds defmed as Total moneys in, less expenses. Expenses
would include food product, napkins, condiments, plastic silver, etc.
Expenses would not include any purchases of equipment or signage.
Overseer would pay any salaries required for operation out of his 75% share.
Equipment: Proposed possibilities. Popcorn popper, hot dog machine, and
refrigerator/freezer. All of these pieces could be used in other
circumstances, by the City or other organizations.
ATTACHMENT 1
PROPOSAL
Park Commission: Concession Equipment
1. Hot Dog machines. Bennett has two of them - not sure but think they are
the 24 size and the 36 size. Bun warmers on top. Think they are the
spinning ones. One has only been used one time. Have not seen them,
but we can have them both for $250.00. We may try them out to see how
they work and pay her for them after a trial.
.
2. Popcorn Machine. Sam's has a 6 oz. table model. Gold Medal Products.
Model # 2085CL. Makes 100 quarts/hour. Advertised as making an
80% profit possibility on each sale. Tempered glass. Standard 15 amp.
$479.99. This (and also the hot dog machines) could be used by the City
at other times of the year for different functions, for instance work
sessions, conferences, etc.
3. I was told that working with Coke is a good deal- stay away from Pepsi.
No reasons were given nor asked for. They apparently will bring out a
loaner cooler and sell bottles (may have been cans) of Coke and coke
products and water. No charge to us for the cooler. This may be a good
deal for us this year. Was told to not get involved with drink machines
(syrup, etc.). We can investigate further with Bennett before we make a
decision. Would need to compare price of buying pop at Sams versus
having Coca Cola provide delivery of cans and loan of cooler, etc.
.
4. I would like to see a freezer purchased. If we had a coke cooler provided
by the distributor, and we already have a cooler of our own, maybe we
could buy a freezer to keep candy bars and other products in that might
be susceptible to the weather and also keep things in our cooler such as
hot dogs, buns, etc. This would also enable us to have ice available to the
teams in case of an injury to a player.
5. Did not get information on the lemonade slushy machine which Charlie
talked about.
6. Think Bennet also might have a big coffee urn available. This would be
nice if concession were to be open in the morning on a weekend for a
tournament. (Selling donuts and coffee).
ATTACHMENT 2
EQUIPMENT PURCHASE
Concession Operation Agreement
By and between
City of Shorewood and
This Agreement, made this _ day of _, 2003, by and between the City of Shorewood,
Minnesota, a Minnesota municipal corporation (the "City") and
(Concession Operator).
RECITALS
WHEREAS, the City has constructed a concession/restroom/picnic facility in Freeman Park
known as "Eddy Station"; and
WHEREAS, the City desires to have the concession portion of Eddy Station open for
operation.
WHEREAS, the City desires to enter into an agreement with Concession Operator for the
operation of the facility for concessions ales.
NOW, THEREFORE, the parties agree as follows:
.
1) Schedule of operation: Concession operator agrees to have the concession operation open for
sales Mondays through Thursday, from 5:30 to 8:30 p.m., beginning on approximately May 1 or
whenever the first organized sports events begin. Concession operations will continue through July 1,
or whenever Freeman Park ceases its summer use by MGSA, Adult Softball and Tonka United Soccer.
Concession Operator, may, at his discretion, extend the hours to weekends, if game schedules indicate
high customer base, or for tournaments, as appropriate. Concession Operator agrees to coordinate
operations with the Park Scheduling Coordinators.
2) Concession Operator Responsibilities:
a. Concession operator agrees to be present each day for opening, training of sales
volunteers, and all duties involved with closing the operation at the end of the day. Concession
Operator agrees that if for any reason he is not able to be present for any period of time, while
the Concession Operation is open, he will be available by pager or cell phone for immediate
assistance at the site.
.
b. Concession Operator also agrees to monitor inventory and report to the City purchasing
staff for replenishment. Concession Operator has the discretion to add or discontinue product
as he sees appropriate.
3) Concession Operator Compensation: The City agrees to compensate Concession Operator
Seventy-five percent (75%) of the net profits of the Concession operation. The City will retain
twenty-five percent (25%) for expenses that include: purchasing of product for sale, condiments, paper
products and misc. items associated with the direct sale of items.
4) Purchasing: The City agrees to purchase the necessary products and supplies associated with
sales at the Concession Operation.
ATTACHMENT 3
DRAFT AGREEMENT
J1I, ..
.
.
5) Equipment: The City agrees to provide equipment necessary for the sale or products from the
Concession Operation.
6) Hold harmless clause? Up to the lawyer to figure that out.
City of Shorewood
Concession Operator
By:
By:
"t
i
.
.
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, MARCH 25, 2003
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:00 P.M.
Present:
Chair Bailey; Commissioners Borkon, Gagne, Packard, Pisula, White, and Woodruff;
Council Liaison Lizee (arrived at 7:40 P.M.) and Planning Director Nielsen
Absent:
None.
APPROVAL OF MINUTES
· March 4, 2003
Pisula moved, White seconded, Approving the March 4, 2003, Planning Commission Meeting
Minutes as presented. Motion passed 4/0/3, with Gagne, Packard, and White abstaining due to
absence at that meeting.
STUDY SESSION
1. METRO TRANSIT OPT-OUT STUDY
Ms. Lisa Raduenz, of DR, Inc., summarized a draft presentation of her "Opt-Out Study Final Report"
with the Commission. She noted there were no recommendations for action as part of her study, as that
was the role of the Commission and Council. Ms. Raduenz then went on to explain the rationale of the
"Opt-Out" Study as well as legal requirements of the City in the "opt-out" process. She noted should
Shorewood choose to "opt out" of Metro. Transit, any new or replacement services must be subsidized at
a rate at or below the regional level, if at all, for the area.
Next, Ms. Raduenz summarized existing transit services to Shorewood, local transportation facilities,
current regional transit fares, regional transit performance standards the City would need to adhere to
should the City decide to "opt-out" as well as a summary of performance costs for providing various
types of service to the City. She went on to explain the questions, methodology and findings of the
Transit Needs Assessment undertaken as part of this Study.
In the next portion of her presentation, Ms. Raduenz explained the financial and operational issues in
"opting out" of a regional system of transit, noting Shorewood's portion of distribution dollars by the
transit system would result in less than 0.3% of Met. Council's funding. She also stated Shorewood
would not be eligible for any debt levy funds, but would be eligible to compete in future federal funding
solicitations as well as selling its own municipal bonds to help fund the "opt-out" process. Next, she
shared options to consider for new transit services in Shorewood, and reviewed the "Opt Out" alternatives
available to the City as part of this process. In her [mal conclusion, she recommended the Commission
balance all ideas presented as part of the Study, with how any alternative would affect relationships with
other local communities and Met. Council for the long-term.
The Commission thanked Ms. Raduenz for her efforts in providing the information in the Study.
f"
PLANNING COMMISSION MEETING MINUTES
March 25, 2003
Page 2 of3
\
Commissioners requested clarification on various alternatives for "opting out" of Met. Council transit for
the area.
Chair Bailey stated he thought there needed to be a great need expressed for providing additional
infrastructure such as the one proposed by "opting out" of the current transit situation.
Commissioner White stated she thought buses were being utilized for trips to downtown Minneapolis by
City residents, and it would be important to keep that level of service working. Commissioner Gagne
agreed, adding the Dial-A-Ride services were vital for local seniors to be able to access vital needs
outside of the City of Shorewood.
Commissioner Woodruff commented it did not seem a worthy exercise for the amount of time and money
that would be needed to 'opt out."
Commissioner Pisula stated he could see value in retaining local service for various groups of users, but
did not see a demand for expanding the service to the point necessary to "opt out." Also, he did not
anticipate being able to identify all needs of residents within the next three months as part of the process .
allowed by the legislature.
In response to Chair Bailey's question, Ms. Raduenz stated the suburb-to-suburb transit needs were high
for residents, but no transit system would be able to adequately address those needs and remain cost
effective.
Ms. Raduenz stated she would be present at the April 8, 2003, Planning Commission Meeting for further
discussion of this matter.
The Planning Commission indicated consensus, that at this point in time, "opting out" would be
questionable.
2. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
3. DRAFT NEXT MEETING AGENDA
.
Director Nielsen stated an item from the Planning Commission Work Plan would be determined for the
April 8, 2003, Planning Commission Agenda.
4. REPORTS
· Liaison to Council
Commissioner White reported on matters considered and actions taken at the March 24,2003, Regular
City Council Meeting (as detailed in the minutes of that meeting). As part of this report, the Commission
asked that the Park Commission consider investigating the possibilities of placing a trail along Excelsior
Boulevard in front of the Capestone Ponds project at 20775 Manor Road.
Borkon moved, Packard seconded, recommended the City require additional right-of-way in the
preliminary plat for the Capestone Ponds, P.U.D., 20775 Manor Road. Motion passed 7/0.
....
PLANNING COMMISSION MEETING MINUTES
, March 25, 2003
Page 3 of 3
· Liaison to LCEC
Commissioner Woodruff reported on the March 24,2003, Joint Meeting with the Land Conservation and
Environment Committee and City Council, noting a presentation of the LCEC Final Report had taken
place at that meeting, and all members of the LCEC had agreed to remain as an ad hoc committee should
their assistance be requested by residents or City Staff.
· Other
There was no other business to report on at this time.
5. ADJOURNMENT
Borkon moved, Packard seconded, Adjourning the Planning Commission Meeting at 9:27 P.M.
Motion passed 7/0.
.
RESPECTFULLYSUBNnTTED.
Sally Keefe
Recording Secretary
.
.
.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION ACCEPTING THE CONSERVATION OPEN SPACE PLAN
FOR THE CITY OF SHOREWOOD
WHEREAS, Shorewood is approximately 90 percent developed, real estate
values are rising steadily and the City has experienced considerable pressure for development of
the remaining open space in the community; and
WHEREAS, in 1998 the City formed an Ad Hoc Land Conservation Committee
charged with identifying land conservation tools, and establishing a process that would facilitate
the protection of open space in Shorewood; and
WHEREAS, the Ad Hoc Committee's findings included a recommendation that a
conservation open space plan be developed for the City of Shorewood; and
WHEREAS, in June of 1999 the City established the Land Conservation and
Environment Committee (LCEC), one of the responsibilities of which, was to prepare a
conservation open space plan for the community; and
WHEREAS, the Shorewood Land Conservation and Environment Committee has
recommended a Conservation Open Space Plan for the City of Shorewood, dated March 2003;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
The Conservation Open Space Plan for the City of Shorewood, prepared by the Land
Conservation and Environment Committee is hereby accepted and approved, and the
recommendation contained therein shall be taken into consideration in future open space
planning and capital improvement programming.
ADOPTED by the City Council ofthe City of Shorewood this 14th day of April,
2003.
ATTEST:
WOODY LOVE, MAYOR
CRAIG DAWSON, CITY ADMINISTRATOR/CLERK
:#1A
.,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
.
FROM:
DATE:
SUBJECT: Potential Effects of Proposed Legislation on City Budget
The City Council has been apprised of various bills relating to State and local government finance
that have been introduced in this session of the Legislature. Last month, the City Council requested
that staff prepare a report for general information and discussion at the April 14 Council meeting.
.
At this time. the bills remain vroposals. and may be amended or even withdrawn. This year, the
"long" session must be concluded by May 19, although observers are betting that there will be a
special session that could last almost until the end of the State's fiscal year on June 30. Therefore,
certainty about the local government revenue environment will not appear for some time.
There appears, however, to be some consensus of opinions about how several policy matters may
wind up. Many cities that expect dramatic impacts from proposed legislation have been planning to
reduce servicesandlor personnel should it come to pass; some have already begun the process of
service cutbacks and/or layoffs. Shorewood is comparatively fortunate in that revenue reductions
would be relatively small, and the impact would be less severe than on other cities.
Local Government Aids:
The Governor's bills in the Legislature (HF7511SF748) call for the reduction of only two State aids to
cities: Local Government Aid (LGA), and the Market Value Homestead Credit (MVHC). Formulas
have been proposed that result in differing levels of reduction, but in general the more that cities have
received these aids, the greater amounts that would be removed. As the goal behind LGA is to
provide funds to cities with lesser property wealth, the neediest cities would have the most amounts
n
~J PRINTED ON RECYCLED PAPER
#78
Budget Impact Discussion
Page 2
of State aid removed. The proposed legislation also uses total City spending, rather than the tax-
supported General Fund, as the basis to determine how much aid should be reduced. It fails to
acknowledge that the fund-accounting system used by cities limits discretion in spending or in
transferring revenues.
MVHC is a remnant of the former HACA (Homestead and Agricultural Credit Act) property-tax
credit program that was terminated after the major structural changes in education and local
government finance that occurred at the end of a very late special session in 2001. MVHC is indexed
to property value, and is capped at $304 for an individual homestead.
Impact on Shorewood: Under the Administration's program, the City would lose its $8,700 in LGA,
and $88,300 in MVHC-a total of $89,030-in both 2003 and 2004 (State fiscal years 2004 and
2005). This amount represents 2.8% of the City's property tax levy, and 2.4% of the combined .
amount of revenue of the property tax levy plus LGA+MVHC. It is about 2.0% of the total revenue
in the City's General Fund.
Levy Limits:
The Governor's tax bill also would limit increases that cities could make in their property tax levies.
The current limits, which would be set to expire at the end of 2003, would be extended through 2005.
They limit the growth in the levy to the change in the implicit price deflator (roughly CPI), household
growth, and 50% of the increase in commercial/industrial value. The base would be the 2003 levy
minus reductions in State aids (LGA + MVHC), so in effect cities would not be able to levy back for
aid cuts.
Unlike previous levy limits, the current proposal would apply to all cities, not just those with
populations greater than 2,500. .
Another bill (SF330) has been introduced by Sen. Pogemiller, and proposes a property tax freeze
(except for special levies resulting from debt obligations). Based on his comments when he
introduced the bill, there is much speculation about how serious Sen. Pogemiller will be in seeking its
enactment.
Effect on Shorewood: The City could have only a minimal tax increase if levy limits are extended.
The Speaker of the House has given credence to the idea that local governments should be
accountable, and levy limits remove this accountability.
Authorization of Debt:
As Council has become aware in recent weeks regarding completion of the EFD West/SLMPD
Station, both the Governor's and Sen. Pogemiller's bills may have consequences on cities' abilities to
issue debt and their status relative to levy limits. At the risk of oversimplification,
Budget Impact Discussion
Page 3
The Governor's bill would have debt issued after May 1, 2003, fall within levy limits.
Without the "special levy" status to pay for debt obligations, tax-supported capital
improvements would likely be deferred so cities could keep revenue available for basic
operations.
The Pogemiller bill, as proposed to be amended, would allow debt to be issued through May
31,2003, and keep the "special levy" status. New debt requiring repayment in 2004 or 2005
could not be issued, period.
Effect on Shorewood: If either of these proposals were to be enacted, the City may be prevented
from issuing short- or long-term financing for two years.
. Public Employee Pay Freeze:
Bills have been introduced that, for two years, would not allow increases in wages for all public
employees as of a date certain in 2003, or at the end of a labor agreement currently in effect. The
initial date proposed was February 1, but the date would likely be amended to coincide with the
enactment of the bill. Part of the Administration's rationale was that a freeze would result in keeping
more public employees employed as their employers adjusted to revenue reductions.
The Speaker of the House recently said that State action should apply only to State employees, and
the Governor has acknowledged that the all-employee proposal will likely not pass.
.
Effect on Shorewood: The City's labor agreement with AFSCME runs through the end of this year.
The proposed wage freeze would apply to individual employees, not the total payroll outlay of the
City. Thus, the ability to fill the two positions authorized in the City's 2002 budget would not be
jeopardized.
Effects on City's Joint Powers Organizations:
Fire and police services are basic public services that the City provides through joint powers
organizations. Under the Excelsior Fire District, a majority vote of the five member city councils on
the operating budget is binding on all. There is a provision that, in the event there is not agreement
on the budget by September 1, provisions in the joint powers agreement will automatically be
adjusted per CPI or levy limits or, if they result in decreases, the operating budget will remain the
same. Under the South Lake Minnetonka Police Department, the four member city councils must act
on the proposed operating budget by September 1. Based on interpretation from last year's
experience, the budget is adjusted by the lowest percentage amount approved by anyone of the city
councils.
The South Lake Minnetonka cities are affected with their overall revenues as follows:
Budget Impact Discussion
Page 4
2003 %of %2003 %of %2004
LGA+ 2003 2003 Tax+Aid 2004 2004 Tax+Aid
City MVHC Cut AidCutBaseCut Cut AidCut BaseCut
Deephaven $ 28,303 $ 28,303 100% 2.1% $ 28,303 100% 2.1%
Excelsior $267,384 $100,089 37.7% 9.3% $145,380 54.4% 13.3%
Greenwood $ 4,163 $ 4,163 100% 1.5% $ 4,163 100% 1.5%
Shorewood $ 89,030 $ 89,030 100% 2.8% $ 89,030 100% 2.8%
Tonka Bay $ 12,859 $ 12,859 100% 2.3% $ 12,859 100% 2.3%
$234,444 $279,735
Strategies for Shorewood:
The City has received a relatively low percentage of its revenue from State aids, particularly in recent .
years. Consequently, Shorewood has had to rely largely on its own resources to provide city services.
Sensitive to this fact, the City Council has approved budgets designed to perform a limited scope of
City services well. It does so with a limited number of regular staff (less than 25, including the liquor
enterprise). Reductions in services or staff would diminish the ability to provide basic operations,
and to maintain the civic infrastructure that has been established in Shorewood.
At present, proposed legislation would affect the City's revenues through the end of 2005. The City
can choose to address them as a short-term occurrence. The City can also choose to make structural
changes that may have long-term effects as well.
Fund balances: At the end of 2001, the City had an unreserved balance in the General Fund of
$1,905,309, or 65% of the operating budget. The current projection for the undesignated balance at
year-end 2002 is approximately the same. The City's auditors recommend maintaining a minimum
fund balance of 40%-50% of planned expenditures and transfers out, to meet working capital and .
small emergence needs. Use of some of the fund balance and continued good budget performance
can be part ofthe City's strategy.
Capital Funds Transfers: Shorewood has been fortunate to be able to use a pay-as-you-go (or pre-
funding) approach for higher-dollar expenditures. The 2003 budget, for example, shows transfers
from the General Fund to the following capital improvement funds:
Fund
Equipment Replacement Fund
Street Reconstruction Fund
Park Capital Improvement Fund
Trail Capital Improvement Fund
Public Facilities Fund
Stormwater Management Fund
Amount
$ 70,000
$200,000
$ 30,000
$ 28,650
$ 35,000
$ 30,000
Total: $393,650
.
.
Budget Impact Discussion
Page 5
The City Council may change or reduce the amount of transfer from anyone or combination of
capital funds to cope with the revenue restrictions through 2005.
. This approach would keep funding available to maintain City operations and programs.
. The City could restore funding over time when levy limits are removed.
. Alternatives exist for capital funding, but would entail the use of debt financing. For
example, major equipment is commonly purchased with "equipment certificates", which
currently may be issued for five years. The Legislature also has made it possible for cities to
issue roadway bonds, for which the City is now transferring monies into the Local Road Fund.
Service Reduction or Elimination: The City can choose to reduce levels of service or eliminate them
entirely for the short- or long-term. One approach would be to identify those activities that are
marginal in terms of the value provided, or ones that may no longer be appropriate to provide. Some
councilmembers have begun to identify possibilities and provide them to staff.
Council and staff are always looking for ways to provide services more efficiently and by minimizing
cost. These activities would continue as a normal approach to business. These activities would
continue to yield some savings (compared to authorized budget).
The most effective, strategic way to make long-term reduction in needed revenue is to identify
programs, or discrete services, to be revised or eliminated. Across-the-board changes delay the need
to make strategic decisions.
Combination of Strategies:
Likely some combination of strategies will emerge as the path for the City to follow during the next
few years. The Council will discuss the mix of strategies during upcoming work sessions. It would
be helpful if the Council were to identify which approaches it would favor at this time.
.
.
~
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator II k
April 10, 2003 lJ,)
Lifeguard Services Agreement for 2003
The City jointly operates Crescent Beach with the City of Tonka Bay. Expenses for lifeguard
services are shared by the cities. Minnetonka Community Education and Services (MCES) has
provided these services for five cities within the Minnetonka Independent School District.
MCES has a separate agreement with each of the cities. The proposed agreement is attached.
. The beach would be staffed in 2003 for the same time period and number of days as in
2002.
. Swimming lesson services would not be provided at Crescent Beach, as enrollment has
been too low for the past few years. Swimming lessons will be available at Excelsior,
Minnewashta, and Deephaven beaches.
. The fee for services would be $3,513 in 2003, compared to $3,345 in 2002, a 5 percent
Increase.
Sufficient funding is included in the 2003 budget to meet the proposed fees.
RECOMMENDATION:
Staff recommends that the City Council approve and authorize the City Administrator to
execute the Agreement for 2003 Lifeguard Services with Minnetonka Community Education
and Services.
#- 7C,
ft
~I PRINTEO ON RECYCLED PAPER
AGREEMENT FOR
CITY OF SHOREWOOD - SUMMER 2003
AGREEMENT made this _day of , between Shorewood, a
Minnesota Municipal Corporation ("City") and the Minnetonka Public Schools
Community Education and Services (the "Contractor'.)
WHEREAS, the City has requested that the Contractor provide a Lifeguard Service
during the 2003 Swimming Season for Crescent Beach.
WHEREAS, the City understands that their beach service agreement with the Contractor
is part of a total program operated by the Contractor of one beach located in two
participating communities.
NOW THEREFORE, the parties agree as follows:
I.
CONTRACTOR'S SERVICES
A. Lifeguard Service. The Contractor agrees to provide the City with qualified
and Red Cross certified personnel to Lifeguard the above stated beach from
June 7, 2003 through August 24, 2003 on a seven day per week schedule from
12:00 noon to 7:00 p.m. daily (weather permitting).
B. The Contractor agrees to provide:
a) an appropriate number of lifeguards on duty at all time, according to
any applicable industry standards or regulations;
b) lifeguard staff with ongoing in-service training during the summer
season;
c) supervision of lifeguard personnel;
d) all necessary safety equipment for the Lifeguard Services.
II.
CITY OBLIGATIONS.
A. Beach. The City agrees to provide a safe, clean and well-maintained beach
and beach area as stated in this agreement. This includes defined swimming
boundaries; sand and water free of debris and safety hazards; clean and
sanitary restrooms; and a lifeguard station. The City agrees to provide a
working staff only telephone and lifeguard chair(s) as well as a safety boat
with oars.
B. Payment. The City agrees to pay Contractor for 50% of all expenses for
Crescent Beach ($7,026)
The City agrees to pay the Contractor a total of$3,513 divided into three
equal payments of$I,171 on July 15, August 15, and September 15, 2003 in
return for services as stated in this agreement.
~
.
.
1
.
III. INDEMNIFICATION - Contractor agrees to indemnify and hold harmless the
City, it's employees and officers from any and all liability, loss, costs, damages,
and expenses including but not limited to property damage and personal injury,
including death, which arise in connection with any acts or omissions of
Contractor's employees. The City agrees to indemnify and hold harmless
Contractor and it's employees, officers, and agents from any and all liability, loss,
costs, damages and expenses including but not limited to property damage and
personal injury, including death, which arise in connection with the City's
performance of this Contract or in connection with any acts or omission of City
employees.
IV.
.
v.
.
REPORTS. Contractor will provide the City with all necessary information
relating to the Lifeguard Service and Swimming Lesson Program in order for the
City to properly maintain the beach. On an as need basis the Aquatics Manager or
Aquatics Supervisor will report to the City representative in regards to incidents
and/or accidents. At the end ofthe season (October 15,2003) the Contractor will
provide the City with a full report of beach activity during the season.
LIABILITY. Employees of the Contractor and all other persons engaged by the
Contractor in the performance of any work or services required, volunteered, or
provided for herein to be performed by Contractor shall not be considered
employees of the City and any and all claims that mayor might arise under the
Worker's Compensation Act of the State of Minnesota on behalf of said
employees while so engaged in any ofthe work or services provided to be
rendered herein, shall in no way be the obligation or responsibility of the City and
all other persons engaged by the City in the performance of any work or services
required or provided for herein to be performed by the City shall not be
considered employees of the Contractor, and any and all claims that mayor might
arise under the Worker's Compensation Act ofthe State of Minnesota on behalf
of said employees while so engaged and any and all claims by any third parties as
a consequence of an act or omission on the part of said employees so engaged in
any of the work or services provided to be rendered herein shall in no way be the
obligation or responsibility of the Contractor.
2
VI. INSURANCE. The City is responsible for obtaining property and liability
coverage for the cities' beaches. Contractor will maintain professional liability
and comprehensive general liability coverage for all employees in an amount
consistent with Chapter 466 of the Minnesota Statutes.
VII. TERM OF AGREEMENT. Notwithstanding the date of the signature of the
parties to this Agreement, upon acceptance by all parties, this Agreement shall be
deemed to be effective upon signature by all parities and shall remain in effect
until October 1,2003, unless earlier terminated by either party, with or without
cause, upon 45 days written notice or as otherwise provided in this Agreement.
VIII. DEFAULT. If Contractor or City fails to perform any of the provisions of this
Agreement or so fails to administer the work as to endanger the performance of
this Agreement, this shall constitute default. Unless the party in default is
excused by the other party, the non-defaulting party may upon written notice
immediately cancel this Agreement in its entirety.
IX. SUBCONTRACTORS. Contractor shall not enter into any subcontract for
performance of any services contemplated under this Agreement nor assign any
interest in this Agreement without the prior written approval of the City and
subject to such conditions and provisions as the City may deem ne~essary.
Contractor shall be responsible for the performance of all Subcontractors.
.
.
.
3
to
.
.
X. AUTHORIZED REPRESENTATIVES. The parties to this Agreement shall
appoint an authorized representative for the purpose of administration ofthis
Agreement. The authorized representative ofthe City is:
Name
Title
Address
City
MN
Phone: (952)
The authorized representative of the Contractor is as follows:
Daniel Kuzlik, Executive Director
Minnetonka Public Schools
Community Education & Services
5621 County Road 101
Minnetonka, MN 55345
(952) 401-5050
XI.
AMENDMENTS. Any amendments to this Agreement will be in writing and
will be executed by the same parties who executed the original Agreement, or
their successors in office.
XII.
ENTIRE AGREEMENT. It is understood and agreed that the entire Agreement
of the parties is contained herein and that this Agreement supersedes all oral .
Agreements and negotiations between the parties relating to the subject matter
hereof as well as any previous Agreements presently in effect between the parties
relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly
executed intending to be bound thereby.
CITY OF SHOREWOOD
BY:
Name & Title
DATE:
Minneton~.s 0015
BY: ':.5~
Daniel E. Kuzlik, Executive Director
DATE: ../;?/rc-/ -gA7t?J
4
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
SUBJECT:
City Council
Liquor Committee
Craig W. Dawson, City Administrator/'l~
April 10, 2003 UJ..>
Selection for Architect/Interior Design Services for Liquor Store No.2
(Shorewood Village Shopping Center)
TO:
FROM:
.
A staff committee of Don Swandby, Bonnie Burton, and Craig Dawson met with three
architectural/interior design firms on April 1. These firms were CNH Architects, Seaborne
Architects, and Wilkus Architecture. Based on an evaluation of their proposals, staff interviews, and
check of references, the Liquor Committee and staff recommend that the City retain the services of
Seaborne Architects per its proposal of March 12, 2003.
Staff contacted other cities with municipal liquor operations and the listing of commercial/retail
architects on the web site of the Minnesota chapter of the American Institute for Architects (AlA), and...
sent out more than 20 Request for Proposals (RFPs). Four firms responded to the RFP, and this level
of interest may be attributed to the $80,000 project budget (in terms of the City's anticipated expense,
as we do not know what the landlord may make available for capital improvements)..
.
The Committee and staff believes there is an opportunity to create a unique image and attractiveness
for Shorewood Liquors at Store No.2. Good interior design is a key element to this project. A
template-approach for municipal liquor stores will not likely achieve the desired results.
Staff believes that Seaborne Architects (Jack Seaborne, principal) seemed best to understand the goal
of the City, and the financial constraints on achieving the project. The firm is small, and would more
likely provide the level of attention needed for the project. Most of its practice is in remodeling
commercial spaces, rather than new free-standing buildings. References gave positive reports about
his performance and architect/client relations. Though not as relevant, the firm quoted the lowest fee
for the work - not to exceed $5,275. Mr. Seaborne also would provide professional knowledge staff
needs to complete a successful negotiation of the lease for the new space at Shorewood Village.
The Uniform Building Code requires that the commercial remodeling the City will undertake be
certified by a registered architect. In light of this requirement, staff believes that Seaborne Architects
will provide the best value from among the firms that responded to the RFP. The Liquor Committee
met on April 7, 2003, to consider the staffs report and recommendation. The Committee concurs
with the recommendation.
Funding for these services, as well as the remodeling project, would come from the Liquor ...4:-7 "
Enterprise; no tax-supported funds would be used. -p , V
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CITY OF SHOREWOOD
RESOLUTION NO. 03 -
A RESOLUTION AUTHORIZING THE ENGAGEMENT OF ARCIDTECTURAL
AND INTERIOR DESIGN SERVICES FOR LIQUOR STORE NO.2
WHEREAS, the City plans to relocate its Liquor Store No.2 within the Shorewood Village
Shopping Center; and
WHEREAS, the Uniform Building Code requires that building plans for this relocation and
remodeling be certified by a registered architect; and
WHEREAS, the City issued a Request for Proposals (RFP) to numerous firms with
experience in commercial/retail architecture and interior design; and
WHEREAS, City staff reviewed the proposals and subsequently interviewed firms that were
qualified and responsive to the RFP; and
.
WHEREAS, the staff reported to the Liquor Committee and recommended the selection of
the firm to provide these services, and on April 7 the Liquor Committee concurred with the
recommendation,
NOW, THEREFORE, BE IT RESOLVED by the City Council that it authorizes Seaborne
Architects to perform architectural and interior design services for Liquor Store No.2, Shorewood
Village Shopping Center, per its proposal dated March 12, 2003.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day
of April, 2003.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952)474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO: City Council
.
DATE:
Craig W. Dawson, City Administrator jJtj,,/
Larry Brown, Director of Public Works/City Engineer?
April 10, 2003
FROM:
SUBJECT: Alternatives in the "Trail Process"
At its March 24 meeting, the City Council decided that a pedestrian space west of the Southwest LR T
Regional Trail would not be included in the bid documents for the rehabilitation of Smithtown Road
this summer. The Council stated it wanted the roadway project to be accomplished in 2003, and not
delayed by a lengthy process for securing the use of residents' land to install the pedestrian space.
Council did want to continue discussions about a planning for a pedestrian space along Smithtown
Road sometime in the future. Several councilmembers believed that the process followed did not
meet expectations, and requested that staff identify alternatives to pursue for this project, as well as
future ones.
.
The trail process developed by the Council and Park Commission has resulted in the construction of
several trails. This is a remarkable achievement considering that development was already in place.
As this process was followed for the proposed pedestrian space along Smithtown Road, however,
confusion seemed to set in and the road to make a decision encountered some bumps that had not
before been present. It may be prudent to revisit and refme the trail process.
The "Trail Process":
During the late 1990s, the City Council and the Park Commission developed planning criteria and
processes when considering the installation of trails. In 1998, they jointly adopted a "Statement of
Commitment" to trails:
"The Shorewood City Council and Park Commission recognize that residents have a
substantial interest in establishing a trail system in the community. As a result, both groups
are committed to establishing and carrying out an on-going process that with continuing
public involvement, will identify opportunities and address concerns resulting in the
construction of trails where deemed appropriate by the community."
n
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:#- 8' A
Trail Process; Smithtown Road
April 14, 2003, City Council Meeting
Page 2
As an outcome of a community open house in February 1999, the City articulated as a goal that
"The City shall establish an interconnected system of trails to enhance Shorewood's sense of
community by accommodating the safe movement of pedestrians, bicyclists, and other non-
motorized modes of travel."
Objectives stated to fulfill this goal were
"Shorewood trails will provide safe connections to points of interest in and around the
community and will be linked to trails provided by Hennepin County and adjacent
municipalities.
"Trail segments will be implemented on an incremental basis consistent with an overall plan."
.
Among the policies stated, as they have particular relevance with the Smithtown Road proposal, were
"Trail planning and design efforts will involve the general public with an emphasis on
residents and business persons located adjacent to trail alignments."
"Priorities for the funding of the construction of trails shall be established on the basis of
safety concerns, funding conditions, and neighborhood acceptance."
Within the steps of the Trail Plan Review process, a proposal proceeds with:
"7. Preliminary review of design alternatives: attempt to build consensus on options. Submit .
option analysis to the neighborhood for review and comment.
"8. Choose the preferred alternative(s), advise engineer on preliminary design. ...
"12. Attempt to gain consent."
As this project has progressed, there have been several concepts where common understanding was
lacking. Questions arose about:
. Who may take the initiative in considering or proposing trails?
. What is the purpose of trails: Recreation? Transportation? Safety?
. Among whom is consensus to be achieved? What constitutes "consensus"?
. What is the area to be considered impacted by a trail? Owners of adjacent properties? A
neighborhood? How is the area of that neighborhood to be identified?
Trail Process; Smithtown Road
April 14, 2003, City Council Meeting
Page 3
. How extensive or persistent do the efforts need to be to ensure that all residents have a chance
to be involved in the planning and consideration process? Must each directly affected
property owner be heard before a recommendation can be developed by the Park Commission
or a decision made by the City Council?
. What are the circumstances under which opportunities would elevate trail segments to a high
priority?
. What circumstances would justify the use of eminent domain to provide a trail?
1) What triggers consideration of a trail?
.
In practice, the Council has looked toward the Park Commission to take the initiative on adding trail
segments. The Commission identifies opportunities or responds to residents' requests to begin the
process.
The initiator role could be expanded. Consideration could begin upon:
. Park Commission initiative
. City Council request to Park Commission
. Residents' request to Park Commission or City Council
. Any roadway being rehabilitated or reconstructed
. Any new road or subdivision being considered (Le., would need to become a requirement in
the Subdivision Ordinance)
2) Purpose of a trail?
.
Having the trail process invested in the Park Commission may cause perceptions that trails primarily
serve recreation purposes. In reality, the Comprehensive Plan and common practice of other
governments underscore the many purposes of trails. They are part of a transportation system for
non-motorized traffic (e.g., pedestrians and cyclists), and add safety for all forms of traffic. They can
also establish links in the community to provide easier and safer access to other trails and centers of
activity.
3) Consensus
According to the American Heritage Dictionary of the English Language, consensus is defined as
"General agreement or accord". It does not mean unanimity or agreement on every detail, but rather
that most parties agree with the general direction of an action or a decision.
Under the trail process, which coordinates evaluation of trail opportunities in the Park Commission,
the consensus is to be achieved among everyone. This consensus is to be reached after its providing
opportunities for involvement by neighborhood residents, and in particular those whose properties
would be adjacent to the trail.
Trail Process; Smithtown Road
April 14, 2003, City Council Meeting
Page 4
4) Scope of Impact
In the Smithtown Road proposal, this matter has had perhaps the most interpretation. Certainly
owners of adjacent properties would be impacted, as would residents along the south side of
Smithtown Road. People sense that there is a larger community, but are unsure what the parameters
would be. How far north and south of Smithtown Road should be included in the area directly served
by the proposed trail? As Smithtown Road is the east-west collector/arterial for the western half of
Shorewood, should the ent~re western half be seen as the neighborhood served by the trail? As the
proposed trail would go past Minnewashta Elementary School, should safe pedestrian access to a
community facility automatically be a criterion for defining a larger neighborhood? Similarly, would
a link to the regional trail imply that the neighborhood served be a large one?
5) Trail Process
.
The statement of commitment regarding trails states that there will be "an on-going process" ... for
"the construction of trails where deemed appropriate by the community."
The process is designed to understand what is "deemed appropriate by the community". As the
community, which is presumably at least the neighborhood to be served, has numerous residents and
diverse opinions, the City's process gives the Park Commission the role to provide information,
solicit feedback, and sort out what the community would deem appropriate. The Council, as the
elected representatives, is vested with the responsibility to determine what is the appropriate action.
In brief, the Trail Process includes:
. Identification of opportunity, and consideration placed with the Park Commission
. Identification of alternatives
. A "trail walk" by the Commission with neighborhood residents, with special emphasis to .
ensure that owners of adjacent properties are invited
. Refinement of alternatives, including physical and fmancial considerations
. An informational open house, again with special emphasis to ensure that owners of adjacent
properties are invited
. Development of consensus
. Report and recommendation by the Commission to the City Council
. City Council decision
Throughout this process, the Commission may at any time recommend to the Council that the trail
process be halted.
The Smithtown Road trail proposal is an example of an extensive process to gain public comment. It
included:e1) Informational Open House
2) Trail Walk
3) Card Survey
4) Informational Open House
5) Informational Open House
February 1999
April 1999
July 2000
April 2002
January 2003
Trail Process; Smithtown Road
April 14, 2003, City Council Meeting
Page 5
In February 2003, the City Council decided to go ahead with the roadway rehabilitation project. It
also requested staff to meet with owners of the 14 properties along the north side of Smithtown Road
for which the City did not have easements or rights-of-way. Staff did contact each of the property
owners, and offered to meet with them individually.
Several residents stated they were not contacted or were unaware of the proposal to place a trail or
pedestrian space along Smithtown Road. The process followed provided five notifications and
opportunities for residents along the roadway to comment on a trail/pedestrian space generally as
well as individually for impacts on their properties. That process, for example, yielded community
preferences for a five-foot-wide concrete pedestrian space west (and not east) of the Southwest LRT
Regional Trail.
.
Some have stated their belief that some breakdown in communications happened with this proposal.
It appears, however, that the process was followed and there were extensive opportunities for
communication. Informational meetings are held in the late afternoon/early evening to provide
convenience; perhaps a second meeting could be scheduled as an alternate date for residents unable to
make the open house date. A meeting venue more convenient to the neighborhood - e.g.,
Minnewashta Elementary School- may have attracted more residents; given the area, however, City
Hall may have been just as convenient.
With the number of affected properties and larger area to be served by the trail, however, it is
uncertain what could have been devised that would meet everyone's schedule or interest in
participating. At some point, it needs to be determined whether the extent of effort has been
sufficient, and that the decision-making process should begin.
7) Circumstances To Create Priority
.
The City's plan is to add trail segments incrementally, so opportunities may arise where trail
segments could be given a priority for evaluation. These circumstances would include:
. Roadway construction or rehabilitation
. Coordination with installation of others' trails (cities, County, Park District)
. New subdivision (requirement in Subdivision Ordinance)
. Coordinate connection of new trail (e.g., due to a new subdivision) with an existing trail
nearby
Other criteria to consider for priority could include:
. Safety
. Accident history
. Presence of unsafe conditions (in the absence of any recorded accidents)
. Connection to other trail or activity center
. Funding availability (e.g., MSA eligibility)
Trail Process; Smithtown Road
April 14, 2003, City Council Meeting
Page 6
7) Eminent Domain
The strategy to implement the trail system is to address opportunities and to minimize the cost of any
land that may be needed for a trail segment. A difficult situation has arisen with Smithtown Road
where there appears to be a consensus on the Park Commission and City Council that a
traiVpedestrian space is preferred, but land costs likely in a six-figure range run afoul of the second
part of the trail strategy. Eminent domain requires that there be a public purpose. Whether to acquire
the property (as an easement or a right-of-way) through eminent domain is eminently a policy
decision. Is the trail worth the expense of eminent domain proceedings?
Funding
The availability of funds, and what funding sources can be used, also will influence decisions to .
install individual trail segments. There are varying degrees of flexibility and availability of funding
sources.
. Development Requirement: The City has required developers (e.g., Shorewood Ponds, CUB)
to install trails with their developments.
. Trail Fund: The City has established a Trail Fund as a capital project fund. It relies on
transfers from the General Fund.
. Park Improvement Fund: This capital improvement fund is the recipient of park fees paid by
new subdivisions. New trails within parks are appropriately funded by this revenue source.
.
Road Fund: The City has established a Road Fund as a capital project fund for City roads. If .
trails are considered to be part of the local transportation system, it may be worth considering
whether to use the Road Fund for trails, particularly when done in conjunction with road
reconstruction or rehabilitation projects.
. Municipal State Aid Svstem (MSA) Fund: As Council is well aware, trails qualify for
funding from MSA provided they are on MSA routes and meet State standards. The Council
may choose to use other funding sources, and leave MSA funds available for other MSA-
eligible projects planned by the City.
. Inter-fund Borrowing: The City has used the technique of inter-fund borrowing (e.g., using
balances in the Sewer Fund) to pay for improvements. Following good financial practices,
the loan would be repaid with interest within five years. Levy limits proposed for 2004 and
2005 may constrain the ability to repay the borrowed amount.
. Referendum Proceeds: If voters approved a referendum question to issue financing for
purposes that included the construction of trails, the proceeds would be a dedicated funding
source.
.
Trail Process; Smithtown Road
April 14, 2003, City Council Meeting
Page 7
Process Changes To Consider:
Persons involved in the trail process may be helped if standards are established on a variety of
elements. Standards would provide a common framework within which to conduct evaluations and
make decisions. For illustration:
.
1) A resident petition will be accepted by the City and referred to the Park Commission when
XX% of the residents within YYY feet of the proposed facility have signed it.
2) A trail shall be required in subdivisions when it is within ZZZ feet of an existing trail or
public activity center (e.g., park or building).
3) A trail will be considered when average daily traffic volumes are at least QQQ.
4) A trail will be considered when III sight-line conditions exist for traffic along a roadway.
5) A trail will be considered when a YY -foot-wide paved shoulder cannot be provided abutting
an existing roadway.
6) The area affected by a proposed trail will be AAA feet from a collector road, and BBB feet
from a neighborhood road.
7) Consensus is achieved when .....
8) Trails will be considered primarily recreational in purpose under these conditions......
9) Trails will be considered primarily for transportation safety under these conditions ......
Alternatives for Council?
Council has requested that staff identify alternatives for further consideration of a pedestrian space
along Smithtown Road. It is hoped that this memorandum, while lengthy, provides a framework in
which to make decisions on how to proceed.
.
Regarding what has been proposed along Smithtown Road, Council may consider whether
communications have been sufficiently extensive and persistent. If it believes that the process has
been dragged out and residents have become confused, it may be appropriate to announce that there
will be a final-plan informational open house. Council would subsequently take public comment
(technically, not hold a public hearing) at a Council meeting prior to its final decision. It would be
helpful for Council, perhaps with the recommendation of the Park Commission, to agree and identify
the area it considers to be impacted by the pedestrian space.
It may be useful to revisit the trail system component in the Comprehensive Plan. This review could
aid in decisions about whether to go forward with the project, and whether it would meet some
threshold to consider eminent domain.
In terms of funding, the Council may consider designating existing fund balances as mentioned
above.
In terms of the trail process, Council shQuld provide direction on what tb,e process should be designed
to achieve, elements it wishes to be improved, or whether standards should be established.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator II ~
April 10, 2003 lJ',.}
Update on County Road 19 Project
.
Jim Grube, Director of the Hennepin County Transportation Department, has confirmed that he will
be present at the April 14 Council meeting. He will provide an update on the progress in design and
negotiations leading to the final layout and approvals thereof. He said that Bruce Polaczyk, associate
director, will also be present.
.
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