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031003 CC Reg AgP .. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 10,2003 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love_ Garfunkel_ Liz6e _ Zerby _ Turgeon _ B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, February 24, 2003 (Att.-#2A Minutes) B. City Council Regular Meeting Minutes, February 24, 2003 (Att.-#2B Minutes) 3. CONSE~ AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: ,. NOTE: Give the public an opportunity to request an item be removed from (I:te Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.-#3A Claims List) B. Authorizing Expenditure of Funds for Sealcoat Rock (Att.-#3B Director of Public Works memorandum) C. Set~ack Variance (Att-#3C Resolution) Applicant: David LaRose Location: 5965 Chaska Road 4. MATTERS FROM THE FLOOR (No Council action will be taken~) 5. PARKS - Report by Representative ~ ' ' . ' . " . j ~ . A. Report on Park Commission Meeting Held February 25, 2003 (Att.-#5A Draft Minutes) 6. PLANNING - Report by Representative A. Church Road Property (Att-#6A Planning Director's memorandum) 1 , CITY COUNCIL AGENDA - March 10, 2003 PAGE20F2 7. GENERAL 8. ENGINEERlNGIPUBLIC WORKS A. Authorizing Advertisement for Bids for Freeman Park Parking Lot (Att.-#8A Director of Public Works memorandum, Resolution) 9. REPORTS A. Administrator & Staff 1. County Road 19 Intersection 2. Public Safety Facilities 3. Smithtown Road 4. Metropolitan Council Comments Regarding Comprehensive Plan (Att.-#9A4) B. Mayor & City Council 10. ADJOURN .-- CITY OF SHOREWOOD CITY COUNCIL MEETING MARCH 10, 2003 PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address ~ /(' 1. \)ON\. \ oL.IA. SJv-.- - L- , q 4'<{ <; h" rt4. t dwl\. .e) , 2. 1) \(l.l'\O- E(' k P t"'be r 9 :>-1':) fJ 0 '5,,",',.\~+(j\,'\J1'\ ~ ~ 3.f"!d ~9- P!/ /AJ-' c7 ~- c;LJ12J.L ( JI\ f ko L OC~I+L 6."~~ .1- y; 7 C u 5 % ;1'1, 1"0 t.J V 1c1 2srJ YD S (YJ /+i TOIVN Zd~ ;(9~;lD ~J1 ~ ~. 7. - C!#~ t R-uv~ 59 3- j~ J (I- 9 S...,!f<.1?) 8. I<\~R kcW't:-,L sq ~)- ~ (t ~ I, 9. NAfJc ~,i Ib' d\o;)70 ~YV\l'H1~WV\. Rf 10. ~ r;, 7 20 5' M ( fA !tJ;c,v VI I?J r C~~\ ~ .tz5<6~O, ~~\ ~\~ ~/11\ S?t~.( ;JS6!:o -4/liJl1~ /<Cf I ~) ~ ~L ~A&'ra- ~lJQ.{ le-e- Ck.e,Uc,^ ~"c clc:[\eJ --:k.c [c ~ vJ~vt..sdv""\ '~ ;b~ ~-/PvJn ~ ()-Io 7l 0 ~M\+fAiow^- ted [~{p 7/0 ~~tli:ow^-\?J ;7 sr~ SJIL (MuVY\ ~ . ;. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 10 March 2003 Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: This item authorizes the expenditure of funds for sealcoat rock. Martin Merietta Aggregates provided a quote for the amount of $12,460.50. Staff is recommending authorization in the amount of $13,500 to cover any overruns. Agenda Item #3C: At its last meeting the City Council directed staff to prepare a findings of fact denying a setback variance for David LaRose at 5965 Chaska Road. The enclosed resolution requires a simple majority vote. Agenda Item #5A Pat Arnst will be present this evening to report on the February 25 Park Commission meeting. Agenda Item #6A: Staff has received an opinion of value from Foster Appraisals, Inc. regarding the City-owned remnant parcel at the end of Church Road. The estimate is actually less than the two assessments that were originally considered by the Council. The Planning Director recommends that the excess land be sold to the adjacent land owner for the amount of two Church Road assessments, plus the cost of the appraisal service. Agenda Item #8A: Staff is recommending approval of the resolution that authorizes re- bidding of the approved plans and specifications for the Freeman Park Access Closure and Parking Lot Improvement project. ... t.~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, FEBRUARY 24, 2003 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. MINUTES 1. CONVENE WORK SESSION MEETING DR FT Mayor Love called the meeting to order at 6:04 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Attorney Keane; Engineer Brown; Finance Director Burton; and Planning Director Nielsen . Absent: None B. Review Agenda Without objection from Council, Mayor Love proceeded with the Agenda for the evening. 2. Discussion on County Road 19 Intersection Project Administrator Dawson explained that the Council, at its most recent Regular Council Meeting, had requested Staff identify alternatives for action to gain agreements or decisions needed to assure construction could begin soon on the County Road 19 Intersection project. He briefly reviewed requirements regarding Municipal State Aid (MSA) funding for the project, as well as the current status of the project. Administrator Dawson then introduced Jim Grube and Bruce Polaczyk, from Hennepin County, to Council. . Jim Grube, Hennepin County Director of Transportation, stated it was a pleasure to meet all parties present this evening, and he was happy to report he believed the project would happen. He stated Commissioner Koblick sent her warmest regards, and had also stated she believed the project could happen as she thought it was the right project for the right time. Mr. Grube reported on the background issues of the matter, noting a meeting had recently taken place with representatives of Hennepin County and the City of Tonka Bay to discuss design issues with all parties involved in the intersection project. He noted the Truffle Hill Chocolate Shop entrance might need to be redesigned to accommodate the Chocolate Shop and the proposed mall redevelopment. Mr. Grube also noted these designs changes would come with additional expense for the City's design consultants, and the County would be responsible for funding the design changes. Mr. Grube went on to state the County was prepared to move forward on the project, and good progress had been made regarding the valuation of the Tonka Bay Liquor Store, the lack of settlement on which had slowed the progress of the project. He further stated it would be important to bring the cities and business owners together in the near future to revise the design of the entrance to the Shopping Center and revisit the impacts to the intersection project. Discussion ensued regarding the potential timeline the intersection project might take over the course of the construction season. #~A CITY COUNCIL WORK SESSION MEETING MINUTES Febmary 24, 2003 Page 2 of 2 Mayor Love stated it was important to look for resolution in this matter. He stated the City was not in disagreement with the City of Tonka Bay, but rather believed the City of Tonka Bay was entitled to a fair valuation of the property and also wanted to see the project move forward expediently for the enhanced public safety of all. Mr. Grube stated the County had assumed responsibility for the delay in valuation, and he now believed the project was the right design at the right time as all parties involved in the project would be treated fairly and the interests of both public safety and traffic safety could now be served. He also noted municipal liquor stores were governed by special statutes and, with regard to valuation, and guidelines had to be followed. Various members of Council expressed frustration with the length of time the process had taken, noting it was critical to have the intersection safely functioning at the time the Public Safety facility opened. Mr. Grube stated the County was examining the conditions necessary to have in existence when the Public Safety Facility opened. He stated traffic signals would be operational at the time of opening of the Facility in November of this year. Engineer Brown stated of primary concern would be establishing the working signal, with advanced signal (pre.emptive) operational, and the sight distance and roadway grade in place to accommodate appropriate signalization for the intersection. Mr. Grube stated the County understood the opening of the Public Safety Facility, in providing public safety to five communities, was dependent on the project. He went on to state he heard and understood the concerns of all Councilmembers, and suggested the time was appropriate to bring all parties involved in the project together to finish the necessary final discussions on moving the project forward. To that end, he also proposed these efforts would have priority status. He would report a workable timeline to Engineer Brown for the project to move forward by the end of the week, and Mr. Grube also authorized Mr. Polaczyk to move forward in working with the design revisions necessary to bringing the project to the construction phase. . Council thanked Mr. Grube and Mr. Polaczyk for being present this evening, and appreciated their efforts in bringing the project to fruition. 3. Adjourn . Zerby moved, GarfunkeI seconded, adjourning the Work Session Meeting of February 24, 2003, at 7:00 P.M. Motion passed 5/0. RESPECTFULLYSUBNUTTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 24, 2003 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING D..,. f1Ri. "aF. T. Ii 11 VI Mayor Love called the meeting to order at 7:08 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Attorney Keane; Engineer Brown; Finance Director Burton; and Planning Director Nielsen Absent: None B. Review Agenda Mayor Love reviewed the Agenda. Administrator Dawson stated a Draft Resolution had been prepared for inclusion as part of Item 6A, and a Revised Copy of 2003 Goals and Priorities List had been prepared for Council this evening. Zerby moved, Garfunkel seconded, Approving the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, February 10, 2003 Lizee moved, Turgeon seconded, Approving City Council Regular Meeting Minutes of February 10, 2003, as presented. Motion passed 5/0. 3. CONSENT AGENDA Garfunkel moved, Turgeon seconded, Adopting the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Authorize Expenditure of Funds for Engine Analyzer C. Approval to Enter Into an Agreement with J.R.'s Appliance Disposal, Inc. for Spring Clean-Up Appliance Disposal Services Motion passed 5/0. 4. MATTERS FROM THE FLOOR Martin Wellens, 4755 Lakeway Terrace, stated he was concerned about the Visioning Plan proposed recently in the newsletter. He questioned why this item had not been mentioned as a news event, if the changes proposed were to be enacted as part of the Plan. #~8 CITY COUNCIL REGULAR MEETING MINUTES February 24, 2003 Page 2 of 9 Mayor Love stated the items discussed in the Visioning Plan article in the newsletter had not been adopted or endorsed by any Councilmember. More discussions were necessary on each item prior to any change as result of the Visioning Plan for the City. Councilmember Turgeon commented she had requested a Work Session to discuss the Visioning Plan also. 5. PRESENTATIONS AND REPORTS A. 2002 Year-End Report on the Southshore Senior Community Center by Joyce Flury Joyce Flury, Director of the Southshore Senior Community Center, provided a 2002 Year-End Report on the activities taking place at the Center. She noted it was a meeting place for many community members, and stated tlns year included a celebration of being in the building for five years. She thanked all Councilmembers for their continued support in the Center. She reviewed countless hours of volunteerism that it took to keep the Center moving forward, as well as . the numerous programming opportunities. She stated 254 residents participated throughout the year from Shorewood, and she also presented the draft budget for 2003 for the Center. She went on to note there would be a "Healthquest" program this year, w11ich included many different sessions related to health issues, and culminated with a Health Fair in May of 2003. Additionally, she explained there would be a monthly Art Show displaying the work oflocal artisans, as well as "Highlighting our Cities Luncheons", where each member City Staff, Council, and residents would be invited to a special luncheon. Shorewood's luncheon was slated for May 12, 2003. She again thanked the Council and City for its continued support in the past year. Mayor Love thanked her for the report, as well as the efforts of the Center as it provided a great asset to the community. B. County Road 19 Intersection Project, Report by Jim Grube, Hennepin County Administrator Dawson stated Council had recently held conversations with Jim Grube, Director of Transportation for Hennepin County, earlier in the evening in a Work Session Meeting with Council. Mr. . Grube had requested the opportunity to speak at the Regular Council Meeting this evening. Mr. Grube stated plans had been heard for providing a sweeping curve at the County Road 19 intersection. He noted concerned parties had been working for quite some time on bringing these plans to fruition t11is year, with construction beginning in 2003 and finishing on the roadway in 2004. He stated tlUs appeared to be the right project at the right time to provide a better roadway in front of the Public Safety Facility and would bring better safety to residents as well as provide safe access for safety vehicles in response to calls for service on County Road 19. Staff was working on the impacts to the intersection and the Liquor Store on the comer of the Shopping Center. It had been proposed that the liquor store would be removed, with the support and approval of layout of the intersection by the City of Tonka Bay, and negotiations continued with the City of Tonka Bay in these matters. Mr. Grube pledged to Council to bring parties together to address concerns of drainage, safety, and traffic. To that end, representatives of Hennepin County would draft a contract between responsibilities toward completion of design, construction, and payment of costs for the project. He recognized and thanked the City for initiating the consultation necessary for the project, and stated the County would help to pay for the significant cost for consultant's fees to keep the project moving forward. He stated discussion continued with the Minnehaha Creek Watershed District regarding responsible plans for water management issues surrounding the project. He was confident the project could be brought to fruition. . . CITY COUNCIL REGULAR MEETING MINUTES February 24, 2003 Page 3 of 9 Hennepin County Commissioner Linda Koblick had also expressed support for moving the project forward, and would continue to work with the City of Tonka Bay in these matters. Mr. Grube again thanked the City of Shorewood for partnering efforts in the project, and stated he hoped to see the Transportation Department bring all parties together to bring the project to construction. Mayor Love thanked Mr. Grube for attention paid to this project, noting it was the strongest wish of the Council to serve the public's greatest need in beginning this project before the opening of the Public Safety Facility later this year. Councilmember Turgeon stated there still remained concerns for timing in having a functioning intersection prior to the end of the year; however, she greatly appreciated the positive steps Mr. Grube and Commissioner Koblick had provided in bringing the project to fruition. 6. PUBLIC HEARING A. Disposition of Public Property/Request for Easement - Vine Street/Manor Road Applicant: Randall and Lauree Cermak Location: 20150 Vine Street Mayor Love opened the Public Hearing at 7:38 P.M. Director Nielsen explained this Public Hearing was scheduled to consider the request of the applicant to acquire an easement over property owned by the City at 20170 Vine Street. Staff had suggested the possibility of trading property with the applicant, rather than simply selling it to the applicant. The property owner had also expressed interest in this approach. Director Nielsen went on to explain acquiring 17 feet across the front of the Cermak property would bring that segment of road into compliance with the 50-foot right-of-way standard for city streets. The area of the new right-of-way was almost identical to the 15 feet requested by the applicant. Director Nielsen also stated he had received appraisals for the property as requested earlier in the day. He noted the appraiser had been directed to provide valuation opinions for the entire City parcel and also for the easement parcel only. The Cermaks were in attendance this evening, and had indicated an interest in trading the property with the City for the right-of-way portion. There was no further public testimony. Zerby moved, Turgeon seconded, Approving RESOLUTION NO. 03-016. "A Resolution Approving Subdivision and Combination of Real Property for Randall and Lauree Cermak, 20150 Vine Street." Motion passed 5/0. Mayor Love closed the Public Hearing at 7:39 P.M. B. Request for Vacation of Undeveloped Street Right-of-Way - Enchanted Point Applicant: Rick and Carrie Halvorson Location: 4495 Enchanted Lane Mayor Love opened the Public Hearing at 7:40 P.M. Director Nielsen explained the applicant had requested the City vacate a small triangle of the right-of-way that adjoined their property at 4495 Enchanted Lane. The area in question consisted of approximately 156 square feet of the right-of-way of Enchanted Point (a paper street) that extended up to their property from the south. This right-of-way had never been developed, and access to their land came from CITY COUNCIL REGULAR MEETING MINUTES February 24, 2003 Page 4 of9 Enchanted Lane to the west. The reason for the request was to avoid having to apply for a setback variance to rebuild their front entry. Director Nielsen explained the vacation would not only straighten out their property line, but it also resolved the setback issue. He also explained the only thing that complicated this request was the existence of a sanitary sewer manhole that appeared to be located right next to the area proposed for vacation. This would be simply resolved by the City retaining a utility easement over the vacated roadway. In fact, it was recommended that the property owners provide an additional 15 feet of easement on the north side of the sewer for maintenance purposes. The manhole in question is approximately 14 feet deep, and the additional easement would be useful if it ever needed to be excavated for repair. The City Engineer had reviewed this proposal and agreed with the recommendation to vacate the right-of-way, subject to the property owners providing an updated survey showing the existing sewer and the recommended additional easement. Director Nielsen stated Mrs. Halvorson was present this evening, and she indicated she would answer any questions Council may have had of her. There was no further Public Testimony. . Councilmembers Lizee and Zerby stated they had received letters and spoken with people that were not opposed to the vacation, but were concerned with the issues surrounding the easement and vacations of land on similar neighboring properties. Zerby moved, Turgeon seconded, Directing Staff to Prepare Resolution Approving the Vacation of Undeveloped Street Right-of-way for Rick and Carrie Halvorson, 4495 Enchanted Lane. Motion passed 5/0. Mayor Love closed the Public Hearing at 7:47 P.M. B. Proposal from South Tonka Little League 7. PARKS A. Report on Park Commission Meeting Held February 11, 2003 Commissioner Young reported on the February 11,2003, Park Commission Meeting (as detailed in the . minutes of that meeting). Councilmember Turgeon complimented the designs submitted by the Park Foundation for the Buy-A- Brick Program to be displayed at Freeman Park, and stated she hoped to see more information on the project as part of the City's newsletter. Engineer Brown explained representatives from South Tonka Little League and South Tonka Babe Ruth Associations presented a proposal for changes to Freeman Park at the February II, 2003 Park Commission Meeting, asking for retrofitting of bleachers at Freeman Park Fields 1,2, and 3 with safety enclosures and fencing; installation of a warning track on Field 3; and extension of the power poles and netting along the south side of Field 2. The Park Commission recommended approval of expenditures for retrofitting the bleachers to comply with state law. With regard to the installation of a warning track on Field 3, the Commission recommended approval, contingent upon responsibility for relocation of the irrigation system outside of the warning track area to remain with the sports organizations. Regarding the installation of poles and netting between Field 1 and 2, the Park Commission approved the proposal, . . CITY COUNCIL REGULAR MEETING MINUTES February 24, 2003 Page 5 of9 contingent upon review by the Public Works Department. Concerns remained regarding whether the installation would impede maintenance or pedestrian travel in any way. Engineer Brown explained Public Works had reviewed the requests, noting neither maintenance, nor pedestrian travel, would be hindered as a result of this request. However, there was concern remaining regarding the visual impact to the aesthetics of the park, creating a substantial visual impact to an already busy area. Jon Guy, representative of Tonka Babe Ruth Association, stated he viewed the request from the issue of safety and also the evolution of the ball fields seemed to occur like cabins, with minor additions over time to improve the overall field. While he had not examined the potential of extension of the chain link fencing to provide protection from errant balls along the baseline due to cost, he stated the netting would provide adequate safety for concerned parties. Councilmember Lizee stated she had examined the site, and she thought there was adequate protection and fencing currently in the area, given the current location and layout of bleachers and dugouts. She stated approval could be given to the warning track and retrofit of the bleachers; however, she could not support the idea of the extension of the poles and netting in the area of Field 1 and 2. Councilmember Turgeon agreed, noting the netting adequately covered the bleacher area, and she had not, in past seasons, seen a great deal of people sitting in the proposed expansion areas. She appreciated the contributions by the sports organizations to the Parks, but did not see a need for extension of the poles and netting at this time. Mayor Love also agreed, stating he would like to have a final planned "look" for the fields outlined as the upgrades of the fields continued. He was concerned for the expansion of height of the poles. Attorney Keane clarified issues of liability regarding the proposed plans for Freeman Park. He noted the City customarily went beyond the standard levels of care covered by statute, and standards of care within the City parks exceeded the norms. He stated the Minnesota League of Cities Insurance Trust (MnLCIT) could provide additional information regarding these matters. Council agreed it would be a good idea to have the MnLCIT visit the facilities in the City to provide further proactive measures that could be taken to ensure safety. Turgeon moved, Garfunkel seconded, Approving the Request for Retrofitting of the Bleachers and Installation of a Warning Track by South Tonka Little League and Tonka Babe Ruth Associations, subject to Staff recommendations. Motion passed 5/0. Councilmember Zerby commented he appreciated all the hard work and improvements provided to the facilities by the sports organizations. Mayor Love recessed the meeting at 8:12 P.M., and reconvened the meeting at 8:22 P.M. 8. PLANNING Commissioner Pisula reported on matters considered and actions taken at the February 18, 2003, Planning Commission Meeting (as detailed in the minutes ofthat meeting). A. Setback Variance Applicant: Location: David LaRose 5965 Chaska Road CITY COUNCIL REGULAR MEETING MINUTES February 24, 2003 Page 6 of9 Director Nielsen explained the applicant had requested a five-foot side-yard setback variance to build an attached garage and room addition on his home at 5965 Chaska Road. The property in question was located in the R-1C/S, Single-Family ResidentiallShoreland zoning district and contained approximately 40,667 square feet of area. According to the partial survey submitted, the existing home contained approximately 1040 square feet of area on one level. The plans submitted were not adequate to demonstrate if additional basement area existed. The home was located on a level area that was originally cut out of a relatively steep embankment on the east half of the property. The applicant proposed building a 24' x 40' (960 square feet) garage on the south end of the house. This would be connected to the house by a dining room, mudroom and foyer addition, containing 400 square feet. A 1360 square-foot second story was proposed over the garage, and would contain a bedroom/loft area. Upon analysis, Director Nielsen stated there was nearly 38 feet from the house to the south property line. This was considered more than adequate to fit a 24-foot wide garage. Some redesign, including moving the garage/addition forward, would allow the addition to comply with the minimum lO-foot side yard setback. This would have the added advantage of reducing site alteration and should provide space to accommodate drainage around the building. The result would be a garage-forward design, which was quite common in current construction. The applicant was more than able to make reasonable use of the property. He went on to recommend the redesign should include the location and size of the existing . accessory structure in the front yard area. Assuming it was less than 240 square feet in area, the total accessory space on the site would not exceed 1200 square feet and would not require a conditional use permit. It was also considered important that the survey be updated to show all existing structures, the wetland and the current boundaries of the land. The Planning Commission had recommended denial of the variance request in a motion passed 5/2. Director Nielsen also stated Mr. LaRose was present this evening for further comment. David LaRose, 5965 Chaska Road, stated he would like to use the proposed foundation work to enhance the drainage issues surrounding his house. To bring the garage forward would result in loss of driveway space and disturbed vegetation. He also stated he wanted to keep the design of the house open to the front as planned, and proposed plans to the back of the home would help to alleviate drainage issues behind the house. Councilmember Turgeon stated she did not believe this request met the variance criteria, as she could not see a hardship in this case. Mayor Love agreed, and although he thought sites had limitations, it did not . seem to meet the criteria necessary in a case such as this one. Turgeon moved, Garfunkel seconded, Directing Staff to Prepare Findings of Fact to Deny a Setback Variance for David LaRose, 5965 Chaska Road. Motion passed 5/0. B. Preliminary Plat - Spruce Hill 2nd Addition Applicant: Strategic Holdings, Inc. Location: 25110 Yellowstone Trail Director Nielsen stated representatives of Strategic Holdings, Inc., had purchased the lot at 25110 Yellowstone Trail, and proposed to subdivide it into two lots. The property was zoned R-1A, Single- Family Residential and contained 81,400 square feet of area. He also noted the subject property was originally shown as two lots on the plat of Spruce Hill, and at the time the final plat was approved, the developer decided to keep the southerly two lots as one. Upon review of the case, Director Nielsen noted the setbacks for the easterly lot had been shown incorrectly. The north side of the lot was, by definition, the rear of the lot. Consequently, the setback from the north lot line was 50 feet, instead of 10. The westerly lot then would become a side lot line, where only a lO-foot setback was required. CITY COUNCn.. REGULAR MEETING MINUTES February 24, 2003 Page 7 of 9 Sanitary sewer service for the existing home would come from Yellowstone Trail. A second service existed on Yellowstone Trail that could serve the new lot, or it could be served by a service installed as part of the original Spruce Hill plat. Existing trees on the lot were not affected by the subdivision itself. Also, tree preservation and reforestation could be addressed at the time of application for a building permit. Director Nielsen recommended the preliminary plat be approved subject to the following: 1. 2. 3. 4. 5. . 6. The fmal plat must include the description "Block 1". Drainage and utility easements must be provided, 10 feet on each side of the newly created lot line. The applicant must provide an up-to-date (within 30 days) title opinion for the property. The two accessory buildings on the lot must be moved to the westerly lot or removed from the site. The plat indicates that they will be removed. Prior to release of a final plat for the subdivision, the applicant must pay $1500 in park dedication fees and $1200 in local sanitary sewer charges. Credit has been allowed for the lot with the existing home on it. The applicant must submit the final plat within six months of the Council's approval of the preliminary plat. One a final plat has been approved; the applicant must record it within 30 days of Council approval. David Thorpe, representative of the project, stated the garage and gazebo had already been moved, and he would be happy to answer any other questions Council may have had of him. Zerby moved, Lizee seconded, Approving the Preliminary Plat for Spruce Hill 2nd Addition, Strategic Holdings, Inc., 25110 Yellowstone Trail. Motion passed 5/0. 9. GENERAL A. Appointments to the Parks Foundation . Zerby moved, Garfunkel seconded, Approving Appointments to the Parks Foundation for Ken Dallman and Gordon Lindstrom to serve as Directors through February 28, 2006. Councilmember Zerby stated he was glad to see these Directors on board on the Parks Foundation Board. Motion passed 5/0. B. Setting the Date for the Second Council Meeting in May Without objection from Council, Mayor Love set the second Council Meeting in the month of May, 2003, as Tuesday, May 27,2003. C. American Legion Liquor License Violation Administrator Dawson reported a violation of the American Legion Liquor License took place in January of 2002. The City was notified of this offense and had been waiting to receive final disposition of this offense before imposing appropriate civil penalties. Administrator Dawson explained the background surrounding this violation as well as potential for final disposition of the case. CITY COUNCn.. REGULAR MEETING MINUTES February 24, 2003 Page 8 of9 Zerby moved, Turgeon seconded, Approving a $500 fine, and proof of liquor compliance check training with the South Lake Minnetonka Police Department (SLMPD), or other appropriate agency, by the next training session offered by the SLMPD, with consideration of license suspension if said training is not accomplished. Motion passed 5/0. D. Prioritize 2003 Goals and Priorities List Administrator Dawson reported responses had been gathered and compiled for final consideration. Councilmember Turgeon requested Staff develop a process for Capital Improvement Plan review. Council did not express any objection to include this request in the 2003 Goals and Priorities List. 10. ENGINEERING/PUBLIC WORKS There was nothing further to report at this time. 11. REPORTS A. Administrator & Staff . 1. Gideon Glen Mayor Love reported he had met with Hennepin County Commissioner at the request of the Minnehaha Creek Watershed District to discuss the matter. 2. County Road 19 Intersection There was nothing further to report on this matter at this time. 3. Public Safety Facilities Administrator Dawson explained work could possibly cease as a result of the wind chill as certain temperatures dictated non-action by the workers on the Public Safety Facility. He also noted there were a significant number of contractors anticipated to bid on the second Bid Package for the Facility. Award of . bids was anticipated to take place on March 18,2003. 4. Smithtown Road project Engineer Brown reported mailings sent to residents along Smithtown Road and the greater area, as well as information being featured in the local newspapers, regarding this project. He also reported a data base had been compiled of residential concerns, and a meeting had been scheduled with the City's engineering consultants regarding project concerns and easements. Mayor Love thanked him for his efforts in this matter. B. Mayor & City Council Councilmember Turgeon questioned the status on the Red Bridge project affecting Shorewood residents in the Island area of Mound. Engineer Brown reviewed the current status of the project. Mayor Love suggested Staff consider mailings to Island residents reflecting the status of the project and anticipated schedule as well as solutions to problems imposed as part of the bridge repair. . . . CITY COUNCIL REGULAR MEETING MINUTES Febmary 24, 2003 Page 9 of9 Administrator Dawson reported a burglary had taken place at one of the Shorewood Liquor Stores during the weekend of February 22-23, 2003. Appropriate actions were being taken. 12. ADJOURN Lizee moved, Turgeon seconded, Adjourning the Regular City Council Meeting of February 24, 2003, at 9:10 P.M. Motion passed 5/0. RESPECTFULLYSUBNnTTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator .. PAYABLESAPPROVALS For 3/10/03 Council Meeting . Prepared by: ~~< C1L Catherine Elke, Sr, Accountant ~~ Date: 3- G, --03 Reviewed by: Bonnie Burton, Finance Director Date: ~"ft3 Approved by: Bradley N' Date: 3...-0?--tJ3 g City Administrator . #34 Check Approval List for 02/24/03 Sorted by Department ~ Check # Vetldor Name Description Check Date Invoice # Amount 34713 AMERICAN PLANNING A 2003 PLANNING CONF RE 2/24/2003 $689.00 34714 US POSTMASTER PSTG FOR MAR NEWSLE 2/24/2003 $691.07 34715 SENSIBLE LAND USE CO 2/26/03 MTG- L. TURGEO 2/26/2003 $40.00 34716 AFSCME COUNCIL 14 MAR 2003 UNION DENTA 2/26/2003 $270.20 34717 ANDERSON, KRISTI B. PARK COMMISSION MTG 2/26/2003 $150.00 34718 AT&T WIRELESS SERVI 2/26/2003 4160966-0 $130.66 34718 AT&T WIRELESS SERVI 2/26/2003 4160966-0 $35.05 34718 AT&T WIRELESS SERVI 2/26/2003 4160966-0 $34.87 34719 BURTON, BONNIE MGFOA MTG/MILEAGE 2/2612003 $34.44 34720 DAWSON, CRAIG JANlFEB EXP & MILEAGE 2/26/2003 $60.24 34721 ESRI ARCVIEW UPGRADE 2/26/2003 90679925 $405.20 34722 FORTIS BENEFITS INS C MAR STD PREM-2003 2/26/2003 $88.20 34723 FOSTER APPRAISALS IN RE APPRAISAL-MAPLElC 2/26/2003 $1,450.00 34724 GOVT FINANCE OFCRS REF FEE - B BURTON 2/26/2003 $330.00 34725 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 2 2/26/2003 302131-02 $1,360.68 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $932.00 34727 LOCAL LINK USA BUSIN MARCH WEB SVC 2/26/2003 95220466 $99.95 . 34730 MINN NCPERS GROUP L ELECT LIFE PREM 2/26/2003 $12.00 34731 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 2/26/2003 $173.51 34732 MN SUN PUBLICATIONS VINE ST EASEMENT 2/26/2003 576392 $64.35 34732 MN SUN PUBLICATIONS V ACA TE ENCHANTED LN 2/26/2003 576393 $58.98 34732 MN SUN PUBLICATIONS 2/26/2003 576849 $50.05 34732 MN SUN PUBLICATIONS LECY CONST PUD 2/26/2003 577000 $50.05 34732 MN SUN PUBLICATIONS STEVE HANSON CUP 2/26/2003 577005 $46.47 34732 MN SUN PUBLICATIONS ORDINANCE 393 2/26/2003 577095 $75.07 34733 NIELSEN, BRADLEY SEC 125 REIMBURSEME 2/26/2003 $167.42 34734 PAZANDAK, JOSEPH MILEAGElEXP 2/10- 2/21/0 2/26/2003 $4.25 34734 PAZANDAK, JOSEPH MILEAGElEXP 2/10- 2/21/0 2/26/2003 $71.28 34735 PERA PAYROLL DEDUCTIONS 2 2/26/2003 762400-02 $2,321.85 34735 PERA PAYROLL DEDUCTIONS 2 2/26/2003 762400-02 $2,141.33 34737 ROGERS, DON DELIVERY OF COUNCIL P 2/26/2003 $100.00 34738 SUN PATRIOT NEWSPA VINE ST EASEMENT 2/26/2003 510 $41.25 34738 SUN PATRIOT NEWSPA V ACA TE ENCHANTED LN 2/26/2003 511 $41.25 . 34738 SUN PATRIOT NEWSPA LECY CONST PUD 2/26/2003 517 $33.83 34738 SUN PATRIOT NEWSPA STEVE HANSON CUP 2/26/2003 518 $33.83 34738 SUN PATRIOT NEW SPA SHOREWOOD VILLAGE(C 2/26/2003 519 $33.83 34739 TOWER, TERRY RETURN DIRECT DEP RE 3/3/2003 $100.00 34740 ABEUB & C, INC. FURNACE REPAIRS-CITY 3/6/2003 030228-06 $269.10 34741 BOYER TRUCK PARTS CORE RETURN 3/6/2003 439111 C ($133.13) 34741 BOYER TRUCK PARTS TRUCK PARTS 3/6/2003 470682 $124.07 34741 BOYER TRUCK PARTS PW VEHICLE PARTS 3/6/2003 478464 $139.98 34742 C.H CARPENTER LUMBE PLYWOOD 3/6/2003 464461 $17.87 34743 COMMUNITY REC RESO CONTRACT PK COORDIN 3/6/2003 1 $870.00 34744 COVERALL OF THE TWI MAR CLEANING SVC 3/6/2003 73994 $335.48 34746 ELKE, CATHERINE FEB MILEAGE 3/6/2003 $46.91 34747 EXCELSIOR ACE HARD SHOP SUPPLIES 3/6/2003 551849 ($3.37) 34747 EXCELSIOR ACE HARD MAILBOX NUMBERS 3/6/2003 553077 $8.80 34747 EXCELSIOR ACE HARD STARTER CORD-BLOWE 3/6/2003 553624 $4.98 34747 EXCELSIOR ACE HARD MISC SHOP SUPPLIES 3/6/2003 555017 $12.85 34749 HENNEPIN CO-OPERATI PARKS - FERTILIZER 3/6/2003 26933 $559.13 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $1.50 34751 HOPKINS PARTS COMP FILTERS - FUEUOIL 3/6/2003 101826 $59.77 fl5.~ii,W~~~W!'.M::tl1f::,a~!~\~"'!ntW.w~'iir.'T,l~,'~~~;iJt$'i'm.';,~~.:ifai","'J;.1i.~~~S;;;~'~;liS':J~~,~~~~~~~ Thursday, March 06, 2003 Page 1 of 5 Check# Vendor Name Description Check Date Invoice # Amount 34751 HOPKINS PARTS COMP TOOLBOX 3/6/2003 101989 $299.22 34752 KEEFE, SALLY FEB CONTRACT SVCS 3/6/2003 $330.00 34752 KEEFE, SALLY FEB CONTRACT SVCS 3/6/2003 $225.00 34755 MENARDS SHOP SUPPLIES 3/6/2003 5437 $142.97 34756 METRO WEST INSPECTI JAN 2003 INSPECTIONS 3/6/2003 $330.00 34758 MTI DISTRIBUTING COM BELTS 3/6/2003 340297-00 $56.83 34759 OFFICE MAX CREDIT PL FINANCE SUPPLIES 3/6/2003 021203 ST $27.41 34760 PANCHYSHYN, JEAN COUNCIL DINNER EXP 3/6/2003 $68.36 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $75.55 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $37.05 34764 RANDALL, DANIEL SEC 125 REIMBURSEME 3/6/2003 $199.94 34768 SENSIBLE LAND USE CO 2/26 MTG-REG FEE J. BAI 3/6/2003 $40.00 34769 SHOREWOOD TRUE VAL NUTS/BOLTS 3/6/2003 52412 $6.39 34769 SHOREWOOD TRUE VAL SHOP SUPPLIES 3/6/2003 52558 $12.12 34769 SHOREWOOD TRUE VAL SHOP SUPPLIES 3/6/2003 52572 $16.69 34770 SWANDBY, DONALD FEB MILEAGElCELUMISC 3/6/2003 $8.51 34778 BIFFS, INC. RENTALS 3/11/2003 W184027- $702.60 34783 GARY'S DIESEL SERVIC TRUCK REPAIRS 3/11/2003 58779 $540.75 34785 HENNEPIN COUNTY TRE JAN 2003 ROOM/BOARD 3/11/2003 922 $624.00 . 34787 LARKIN, HOFFMAN, DAL GENERAL MATTERS 3/11/2003 426337 $1,750.00 34787 LARKIN, HOFFMAN, DAL LAND USE-EAGLE CREST 3/11/2003 426338 $160.00 34787 LARKIN, HOFFMAN, DAL R. JOHNSON ET AL VS CI 3/11/2003 426339 $362.50 34787 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 3/11/2003 426340 $2,180.60 34787 LARKIN, HOFFMAN, DAL CUB FOODS 3/11/2003 426343 $450.00 34787 LARKIN, HOFFMAN, DAL CTY RD 19 PROJECT 3/11/2003 426344 $650.00 34789 MCLEOD USA 3/11/2003 7962804 $154.65 34789 MCLEOD USA . 3/11/2003 7962804 $466.86 34789 MCLEOD USA 3/11/2003 7962804 $136.10 34791 MINNCOMM PAGING PAGER 3/11/2003 52006803 $24.77 34792 MINNEGASCO 3/11/2003 $147.04 34792 MINNEGASCO 3/11/2003 $273.81 34792 MINNEGASCO 3/11/2003 $450.65 34792 MINNEGASCO 3/11/2003 $921.60 34796 OFFICE DEPOT 3/11/2003 19468091 $330.37 34796 OFFICE DEPOT 3/11/2003 19468091 $62.82 34796 OFFICE DEPOT 3/11/2003 19484236 $30.91 . 34796 OFFICE DEPOT 3/11/2003 19484236 $72.11 34796 OFFICE DEPOT 3/11/2003 19535503 $116.21 34798 POTTS, KENNETH N. FEB PROSECUTIONS 3/11/2003 $1,608.33 34799 PURCHASE POWER RED INK CARTRIDGES F 3/11/2003 $194.29 34800 QWEST 3/11/2003 $89.08 34801 SENIOR COMMUNITY SE 2002 SR REC PROGRAM 3/11/2003 $6,000.00 34802 SO LK MTKA POLICE DE MAR LEASE PYMT PUBLI 3/11/2003 $25,342.00 34803 SPEEDWAY SUPERAME 3/11/2003 022303 ST $1,009.62 34806 VERIZON WIRELESS, BE 3/11/2003 $51.16 34808 XCEL ENERGY 3/11/2003 0356-200- $20.94 34808 XCEL ENERGY 3/11/2003 0727-302- $260.89 34808 XCEL ENERGY 3/11/2003 1300-208- $121.21 34808 XCEL ENERGY 3/11/2003 1477-205- $249.35 34808 XCEL ENERGY 3/11/2003 1966-609- $137.25 34808 XCEL ENERGY 3/11/2003 2164-107- $131.40 TOTAL FOR 101 GENERAL FUND $62,436.01 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $0.25 TOTAL FOR 301 19911MPROVEMENTS $0.25 ~!rl&]li~1i:-S;~{Z.,~B'!,llg~~~~~.';Z;;.~r,',i'>..zl,";;':*;,$U$~:'"MZ.:;;;!f":''!!.f.~~,'i$!.'ZI,$.~=~1;";.\:Ja.Uii.;f..~1f.za-.P."'~'i~iJ1Q:~~Wj~:~"r!:!.m".1\loJt:2f,1f"'~k.'i~;;~j~~ Thursday, March 06, 2003 Page 2 of5 Check # Vendor Name Description Check Date Invoice # Amount 34802 so LK MTKA POLICE DE 1988 BUICK RIATTA FOR 3/11/2003 $416.18 TOTAL FOR 403 EQUIPMENT REPLACEMENT $416.18 34787 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 3/11/2003 426341 $160.30 TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $160.30 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $11.65 34747 EXCELSIOR ACE HARD WATER SUPPLIES 3/6/2003 553947 $14.88 34747 EXCELSIOR ACE HARD BLEACH 3/6/2003 555146 $3.17 34747 EXCELSIOR ACE HARD BRUSHES FOR WELLS 3/6/2003 555325 $15.93 34748 HAWKINS WATER TREA WATER PARTS 3/6/2003 505026 $807.76 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $151.50 34772 TOTAL CONSTRUCTION BACKUP GENERATOR-A 3/6/2003 35261-1 $1,659.00 34775 XCEL ENERGY 3/6/2003 1440-708- $310.79 34781 DEPT OF LABOR & INDU PRESSURE VESSEL REG 3/11/2003 $10.00 34789 MCLEOD USA 3/11/2003 7962804 $89.80 34789 MCLEOD USA 3/11/2003 7962804 $44.90 34792 MINNEGASCO 3/11/2003 $264.90 34792 MINNEGASCO 3/11/2003 $238.89 34792 MINNEGASCO 3/11/2003 $250.04 34794 NATIONAL WATERWOR WATER METER 3/11/2003 9152396 $355.96 34795 NEXTEL COMMUNICATI 3/11/2003 58828331 $69.35 34800 QWEST 3/11/2003 $50.71 34800 QWEST 3/11/2003 $80.71 TOTALFOR 601 WATER UTIUTY $4,429.94 34718 AT&T WIRELESS SERVI 2/26/2003 2893733-0 $11.50 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $11.65 34728 METRO COUNCIL ENVIR JAN SAC REPT 2/26/2003 $13,884.75 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 316/2003 $44.00 34757 MPCAlREM PS& T CERT FEE - J LUGOWSKI 3/6/2003 $23.00 34765 RESSLER, JERRY D. DUPL PMT OF UTILlTIES- 3/6/2003 $157.90 34766 ROOT-O-MA TIC SEWER AUGER 3/6/2003 19373 $390.00 34779 BRAUN PUMP & CONTR LIFT STATION REPAIRS 3/11/2003 5500 $438.00 34790 METRO COUNCIL ENVIR FEB SAC REPORT 3/11/2003 $2,524.50 34795 NEXTEL COMMUNICATI 3/11/2003 58828331 $69.34 34808 XCEL ENERGY 3/11/2003 1765-206- $30.44 34808 XCEL ENERGY 3/11/2003 2486-903- $26.76 TOTAL FOR 611 SANITARY SEWER UTIUTY $17,611.84 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $90.00 TOTALFOR 621 RECYCUNG UTIUTY $90.00 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $45.00 TOTAL FOR 631 STORMWATER MANAGEMENT UTIUTY $45.00 34722 FORTIS BENEFITS INS C MAR STD PREM-2003 2/26/2003 $9.00 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $104.85 34729 MIDWEST COCA-COLA B 2/26/2003 63278225 $110.40 34729 MIDWEST COCA-COLA B 2/26/2003 63278233 ($34.10) 34736 QUALITY WINE & SPIRIT 2/26/2003 228821-00 $158.25 34736 QUALITY WINE & SPIRIT 2/26/2003 229002-00 $678.72 34745 EAST SIDE BEVERAGE 3/6/2003 358561 $10.40 34745 EAST SIDE BEVERAGE 3/6/2003 358561 $1,104.05 34754 MARLIN'S TRUCKING 3/6/2003 12461/124 $66.60 34754 MARLIN'S TRUCKING 3/6/2003 12461/124 $66.60 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $3.90 ~i::':";;~:5:'i&-:J'~,:t1tl!r!,w!";~,#,,,'ttl:!~~"i~"7i'i,i';t;,!l::~:rr~.E~.1.iJ~ft:tril;l.t;:!l~':'J~Y"~;."'i?l~,ij!i.;.~,,{~.ill'2~~~Q~~~w;a.itJi;.w':::-~~J.:.'iil~~~~~~v,-"1<"'''':l>-~.;;.s,;.:,, ;;.,_,;t~'r:>''':'''C:O:~~'Y'"$:i>''~~~j!.'E';;:U Thursday, March 06, 2003 Page 3 of 5 . . '" . . Check # Vendor Name Description Check Date Invoice # Amount 34762 QUALITY WINE & SPIRIT 3/6/2003 231481-00 $492.36 34762 QUALITY WINE & SPIRIT 3/6/2003 231481-00 $89.10 34762 QUALITY WINE & SPIRIT 3/6/2003 231482-00 $372.04 34763 QWEST DEX 3/6/2003 01362994 $102.35 34763 QWEST DEX 3/6/2003 01362994 $35.77 34767 SCHMID, CHRISTOPHER MILEAGE 3/6/2003 $2.43 34769 SHOREWOOD TRUE VAL L1Q STORE SUPPLIES 3/6/2003 52672 $25.57 34770 SWANDBY, DONALD FEB MILEAGElCELLlMISC 3/6/2003 $20.00 34770 SWANDBY, DONALD FEB MILEAGElCELLlMISC 3/6/2003 $18.97 34771 THORPE DISTRIBUTING 3/6/2003 222724C ($2.00) 34771 THORPE DISTRIBUTING 3/6/2003 285970C ($72.10) 34771 THORPE DISTRIBUTING 3/6/2003 287893 $13.15 34771 THORPE DISTRIBUTING 3/6/2003 287893 $899.70 34773 TOWLE REAL ESTATE C MAR RENT 3/6/2003 $1,205.88 34776 BELLBOY BAR SUPPLY 3/11/2003 36705600 $36.64 34777 BELLBOY CORPORATIO 3/11/2003 25708200 $959.25 34777 BELLBOY CORPORATIO 3/11/2003 25745400 $704.75 34780 DAY DISTRIBUTING 3/11/2003 208445 $144.15 34780 DAY DISTRIBUTING 3/11/2003 209261 $876.75 34782 EAST SIDE BEVERAGE 3/11/2003 361595 $452.90 34782 EAST SIDE BEVERAGE 3/11/2003 361595 $10.40 34784 GRIGGS, COOPER & CO 3/11/2003 672410 $147.15 34784 GRIGGS, COOPER & CO 3/11/2003 672411 $272.43 34784 GRIGGS, COOPER & CO 3/11/2003 675279 $191.30 34784 GRIGGS, COOPER & CO 3/11/2003 675283 $152.14 34786 JOHNSON BROS L1QUO 3/11/2003 1521384 $1,967.39 34786 JOHNSON BROS L1QUO 3/11/2003 1521384 $609.87 34786 JOHNSON BROS LIQUO 3/11/2003 1524153 $136.50 34786 JOHNSON BROS L1QUO 3/1112003 1524153 $93.29 34786 JOHNSON BROS L1QUO 3/11/2003 1524332 $67.40 34786 JOHNSON BROS L1QUO 3/11/2003 215551 ($41.25) 34788 MARK VII 3/11/2003 507954 $587.85 34788 MARK VII 3/11/2003 510139 $407.80 34788 MARK VII 3/11/2003 510140 $69.80 34789 MCLEOD USA 3/11/2003 7962804 $96.59 34792 MINNEGASCO 3/11/2003 $207.98 34793 MN CONWAY AND FIRE ANNUAL FIRE EXTING IN 3/11/2003 319700 $27.00 34797 PHILLIPS WINE & SPIRIT 3/11/2003 921089 $56.50 34797 PHILLIPS WINE & SPIRIT 3/11/2003 921089 $195.05 34797 PHILLIPS WINE & SPIRIT 3/11/2003 923309 $450.20 34804 THORPE DISTRIBUTING 3/11/2003 288505 $348.10 34804 THORPE DISTRIBUTING 3/11/2003 288505 $13.15 34804 THORPE DISTRIBUTING 3/11/2003 289159 $1,054.45 34805 VERIZON DIRECTORIES 3/11/2003 $10.15 34807 WORLD CLASS WINES, I 3/11/2003 131361 $344.00 34808 XCELENERGY 3/11/2003 0198-208- $347.74 TOTAL FOR 641 SHORE WOOD PLAZA UQUOR $16,479.31 34722 FORTIS BENEFITS INS C MAR STD PREM-2003 2/26/2003 $9.00 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $104.85 34729 MIDWEST COCA-COLA B 2/26/2003 63278324 $87.10 34736 QUALITY WINE & SPIRIT 2/26/2003 228820-00 $122.66 34736 QUALITY WINE & SPIRIT 2/26/2003 228999-00 $407.77 34736 QUALITY WINE & SPIRIT 2/26/2003 228999-00 $110.80 34736 QUALITY WINE & SPIRIT 2/26/2003 229000-00 $80.50 34745 EAST SIDE BEVERAGE 3/6/2003 358558 $898.35 tr~...:3l:!U~~~~~_illJ;:~$ml!gill1iro.~~~~~-'ISZ:!;;'ii:i;JlbJ'iII~i&'~~f\i:1i~t~$..t~,.~n~\'~~i:lr-$:Z~~~~~~~~-~,,''''~'S"a6Stl''3~~ Thursday, March 06, 2003 Page 4 of 5 JIll Check# Vendor Name Description Check Date Invoice # Amount 34745 EAST SIDE BEVERAGE 3/6/2003 358558 $20.80 34754 MARLIN'S TRUCKING 3/6/2003 12460/124 $46.80 34754 MARLIN'S TRUCKING 3/6/2003 12460/124 $46.80 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $3.90 34762 QUALITY WINE & SPIRIT 3/6/2003 231480-00 $130.58 34762 QUALITY WINE & SPIRIT 3/6/2003 231501-00 $356.40 34762 QUALITY WINE & SPIRIT 3/6/2003 231501-00 $620.59 34763 QWEST DEX 3/6/2003 01362994 $102.36 34763 QWEST DEX 3/6/2003 01362994 $35.77 34767 SCHMID, CHRISTOPHER MILEAGE 3/6/2003 $2.43 34770 SWANDBY, DONALD FEB MILEAGElCELUMISC 3/6/2003 $19.99 34770 SWANDBY, DONALD FEB MILEAGElCELUMISC 3/6/2003 $18.97 34771 THORPE DISTRIBUTING 3/6/2003 286615C ($0.30) 34774 WATERFORD CENTER MAR RENT 3/6/2003 0303F $4,830.78 34776 BELLBOY BAR SUPPLY 3/11/2003 36705500 $12.17 34776 BELLBOY BAR SUPPLY 3/11/2003 36705500 $13.01 34776 BELLBOY BAR SUPPLY 3/11/2003 36727000 $51.88 34777 BELLBOY CORPORA TIO 3/11/2003 25708100 $807.50 34777 BELLBOY CORPORA TIO 3/11/2003 25745200 $260.95 34780 DAY DISTRIBUTING 3/11/2003 208444 $238.80 . 34780 DAY DISTRIBUTING 3/11/2003 209260 $180.85 34782 EAST SIDE BEVERAGE 3/11/2003 361591 $20.80 34782 EAST SIDE BEVERAGE 3/11/2003 361591 $1,027.60 34784 GRIGGS, COOPER & CO 3/11/2003 672414 $298.17 34784 GRIGGS, COOPER & CO 3/11/2003 672415 $123.65 34784 GRIGGS, COOPER & CO 3/11/2003 675276 $302.75 34784 GRIGGS, COOPER & CO 3/11/2003 675285 $395.39 34786 JOHNSON BROS L1QUO 3/11/2003 1521382 $48.25 34786 JOHNSON BROS L1auo 3/11/2003 1521382 $1 ,194.29 34786 JOHNSON BROS UQUO 3/11/2003 1521383 $26.00 34786 JOHNSON BROS L1auo 3/11/2003 1524151 $289.50 34786 JOHNSON BROS L1auo 3/11/2003 216809 ($41.33) 34788 MARK VII 3/11/2003 507950 $306.80 34788 MARK VII 3/11/2003 510133 $500.25 34789 MCLEOD USA 3/11/2003 7962804 $96.53 34792 MINNEGASCO 3/11/2003 $152.25 34793 MN CONWAY AND FIRE ANNUAL FIRE EXTING IN 3/11/2003 320101 $49.94 . 34797 PHILLIPS WINE & SPIRIT 3/11/2003 921088 $184.00 34797 PHILLIPS WINE & SPIRIT 3/11/2003 921088 $101.45 34797 PHILLIPS WINE & SPIRIT 3/11/2003 923308 $198.20 34804 THORPE DISTRIBUTING 3/11/2003 288464 $721.70 34804 THORPE DISTRIBUTING 3/11/2003 289161 $13.15 34804 THORPE DISTRIBUTING 3/11/2003 289161 $2,225.65 34805 VERIZON DIRECTORIES 3/11/2003 $10.15 TOTAL FOR 642 WATERFORD liQUOR $17,867.20 34789 MCLEOD USA 3/11/2003 7962804 $141.76 TOTAL FOR 643 TONKA BAY liQUOR $141.76 34753 LAROSE, DAVID ESCROW REF-5965 CHA 3/6/2003 $150.00 TOTAL FOR 880 ESCROW DEPOSIT AGENCY $150.00 TOTAL CHECKS $119,827.79 1}5.""'t!i5""''''''''''ri~~;;><~~.~>;!{-'_>_.~~:~~''"''''"--'"',:",'~':'''~'''''':':""';-'~~~="~'''.~l'&:.~'~''''''''-,:;t.\ii.''~'~~-''-~'mu'''-'~''''''''';''~iW7.d'-'~~~~~"'.i!{jfe."".Mit.~"'::_~'~ ~~~~:~~'lU1H.!!tl~~'-~1~~ T1z;;'sdaj: MaTer 06, 2ooi--" "-,~'"~,~ _. ." , ",. ~~. . ""~~. _.,"-~, ,,- . ~.., . Page '5 i/s . . Check Approval List for 03/10/03 Council Meeting Check # Vendor Name Description Check Date Invoice # Amount 34713 AMERICAN PLANNING A 2003 PLANNING CONF RE 2/24/2003 $689.00 TOTAL FOR AMERICAN PLANNING ASSOC. $689.00 34714 US POSTMASTER PSTG FOR MAR NEWSLE 2/24/2003 $691.07 TOTAL FOR US POSTMASTER $691.07 34715 SENSIBLE LAND USE CO 2/26/03 MTG- L. TURGEO 2/26/2003 $40.00 TOTAL FOR SENSIBLE LAND USE COAUTN $40.00 34716 AFSCME COUNCIL 14 MAR 2003 UNION DENTA 2/26/2003 $270.20 TOTAL FOR AFSCME COUNCIL 14 $270.20 34717 ANDERSON, KRISTI B. PARK COMMISSION MTG 2/26/2003 $150.00 TOTAL FOR ANDERSON,. KRIST I B. $150.00 34718 AT&T WIRELESS SERVI 2/26/2003 2893733-0 $11.50 34718 AT&T WIRELESS SERVI 2/26/2003 4160966-0 $34.87 34718 AT&T WIRELESS SERVI 2/26/2003 4160966-0 $35.05 34718 AT&T WIRELESS SERVI 2/26/2003 4160966-0 $130.66 TOTAL FOR AT&T WIRELESS SERVICES $212.08 34719 BURTON, BONNIE MGFOA MTG/MILEAGE 2/26/2003 $34.44 TOTAL FOR BURTON, BONNIE $34.44 34720 DAWSON, CRAIG JAN/FEB EXP & MILEAGE 2/26/2003 $60.24 TOTAL FOR DAWSON, CRAIG $60.24 34721 ESRI ARCVIEW UPGRADE 2/26/2003 90679925 $405.20 TOTAL FOR ESRI $405.20 34722 FORTIS BENEFITS INS C MAR STD PREM-2003 2/26/2003 $88.20 34722 FORTIS BENEFITS INS C MAR STD PREM-2003 2/26/2003 $9.00 34722 FORTIS BENEFITS INS C MAR STD PREM-2003 2/26/2003 $9.00 TOTAL FOR FORTIS BENEFITS INS CO $106.20 34723 FOSTER APPRAISALS IN RE APPRAISAL-MAPLElC 2/26/2003 $1,450.00 TOTAL FOR FOSTER APPRAISALS INC $1,450.00 34724 GOVT FINANCE OFCRS REF FEE - B BURTON 2/26/2003 $330.00 TOTAL FOR GOVT FINANCE OFCRS ASSOC $330.00 34725 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 2 2/26/2003 302131-02 $1,360.68 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,360.68 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $932.00 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $11.65 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $11.65 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $104.85 34726 LEAGUE OF MN CITIES I WORKERS COMP INS 2/26/2003 1109 $104.85 TOTAL FOR LEAGUE OF MN CITIES INS T $1,165.00 34727 LOCAL LINK USA BUSIN MARCH WEB SVC 2/26/2003 95220466 $99.95 TOTAL FOR WCAL UNK USA BUSINESS SERVIC $99.95 34728 METRO COUNCIL ENVIR JAN SAC REPT 2/26/2003 $13,884.75 TOTAL FOR METRO COUNCIL ENVIRONMENT $13,884.75 34729 MIDWEST COCA-COLA B 2/26/2003 63278225 $110.40 34729 MIDWEST COCA-COLA B 2/26/2003 63278233 ($34.10) 34729 MIDWEST COCA-GOLA B 2/26/2003 63278324 $87.10 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $163.40 34730 MINN NCPERS GROUP L ELECT LIFE PREM 2/26/2003 $12.00 TOTAL FOR MINN NCPERS GROUP UFE INS $12.00 ~r::&t'iZiliirok~~~~:1':"\\1;;gm""7..s1s.f:'::''''1;~J'',;tlK'J;.i'""':'A'f.''''!t:!''k~~!l-~~~~~~~~:l",,\"~~~it:.,;rl';j',~=t~S':Mm~~~~~1~~-.nZ!i.:$~~.;::!~m';'~.J~~::t:ll..~';::;;1~,I?)!W.~~ Thursday, March 06, 2003 Page 1 of 7 Check # Vendor Name Description Check Date Invoice # Amount 34731 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 2/26/2003 $173.51 TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51 34732 MN SUN PUBLICATIONS VINE ST EASEMENT 2/26/2003 576392 $64.35 34732 MN SUN PUBLICATIONS V ACA TE ENCHANTED LN 2/26/2003 576393 $58.98 34732 MN SUN PUBLICATIONS 2/26/2003 576849 $50.05 34732 MN SUN PUBLICATIONS LECY CONST PUD 2/26/2003 577000 $50.05 34732 MN SUN PUBLICATIONS STEVE HANSON CUP 2/26/2003 577005 $46.47 34732 MN SUN PUBLICATIONS ORDINANCE 393 2/26/2003 577095 $75.07 TOTAL FOR MN SUN PUBLICATIONS $344.97 34733 NIELSEN, BRADLEY SEC 125 REIMBURSEME 2/26/2003 $167.42 TOTAL FOR NIELSEN, BRADLEY $167.42 34734 PAZANDAK, JOSEPH MILEAGE/EXP 2/10- 2/21/0 2/26/2003 $4.25 34734 PAZANDAK, JOSEPH MILEAGE/EXP 2/10- 2/21/0 2/26/2003 $71.28 TOTAL FOR PAZANDAK, JOSEPH $75.53 34735 PERA PAYROLL DEDUCTIONS 2 2/26/2003 762400-02 $2,141.33 34735 PERA PAYROLL DEDUCTIONS 2 2/26/2003 762400-02 $2,321.85 TOTAL FOR PERA $4,463.18 34736 QUALITY WINE & SPIRIT 2/26/2003 228820-00 $122.66 34736 QUALITY WINE & SPIRIT 2/26/2003 228821-00 $158.25 34736 QUALITY WINE & SPIRIT 2/26/2003 228999-00 $110.80 34736 QUALITY WINE & SPIRIT 2/26/2003 228999-00 $407.77 34736 QUALITY WINE & SPIRIT 2/26/2003 229000-00 $80.50 34736 QUALITY WINE & SPIRIT 2/26/2003 229002-00 $678.72 TOTAL FOR QUALITY WINE & SPIRITS CO $1,558.70 34737 ROGERS,DON DELIVERY OF COUNCIL P 2/26/2003 $100.00 TOTAL FOR ROGERS, DON $100.00 34738 SUN PATRIOT NEWSPA VINE ST EASEMENT 2/26/2003 510 $41.25 34738 SUN PATRIOT NEWSPA VACATE ENCHANTED LN 2/26/2003 511 $41.25 34738 SUN PATRIOT NEWSPA LECY CONST PUD 2/26/2003 517 $33.83 34738 SUN PATRIOT NEWSPA STEVE HANSON CUP 2/26/2003 518 $33.83 34738 SUN PATRIOT NEWSPA SHOREWOOD VILLAGE(C 2/26/2003 519 $33.83 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $183.99 34739 TOWER, TERRY RETURN DIRECT DEP RE 3/3/2003 $100.00 TOTAL FOR TOWER, TERRY $100.00 34740 ABEUB & C, INC. FURNACE REPAIRS-CITY 3/6/2003 030228-D6 $269.10 TOTAL FOR ABEUB & C, INC. $269.10 34741 BOYER TRUCK PARTS CORE RETURN 3/6/2003 439111 C ($133.13) 34741 BOYER TRUCK PARTS TRUCK PARTS 3/6/2003 470682 $124.07 34741 BOYER TRUCK PARTS PW VEHICLE PARTS 3/6/2003 478464 $139.98 TOTAL FOR BOYER TRUCK PARTS $130.92 34742 C.H CARPENTER LUMBE PLYWOOD 3/6/2003 464461 $17.87 TOTAL FOR C.H CARPENTER LUMBER $17.87 34743 COMMUNITY REC RESO CONTRACT PK COORDIN 3/6/2003 1 $870.00 TOTAL FOR COMMUNITY REC RESOURCES $870.00 34744 COVERALL OF THE TWI MAR CLEANING SVC 3/6/2003 73994 $335.48 TOTAL FOR COVERALL OF THE TWIN CITIES IN $335.48 34745 EAST SIDE BEVERAGE 3/6/2003 358558 $20.80 34745 EAST SIDE BEVERAGE 3/6/2003 358558 $898.35 34745 EAST SIDE BEVERAGE 3/6/2003 358561 $10.40 34745 EAST SIDE BEVERAGE 3/6/2003 358561 $1,104.05 TOTAL FOR EAST SIDE BEVERAGE COMPAN $2,033.60 ~~~i\-r~lTh't'f~},!Em;~,;ti;;t.~~~11<<-.&;~,~~;;S.i't~W:d;;it'f.'..tl~~,',l;'Jt"~;:;t,l.'Z&i~~~~~t;;,~h~,:rS;:l'i4~'jZ.~n1i7,;J&~S;:~.?'~'.1l'1~,9;B1t:5~~~~:'t~;:a~~~~'"i Thursday, March 06, 2003 Page 2 of 7 . . . . Check # Vendor Name Description Check Date Invoice # Amount 34746 ELKE, CATHERINE FEB MILEAGE 3/6/2003 $46.91 TOTAL FOR ELKE, CATHERINE $46.91 34747 EXCELSIOR ACE HARD SHOP SUPPLIES 3/6/2003 551849 ($3.37) 34747 EXCELSIOR ACE HARD MAILBOX NUMBERS 3/6/2003 553077 $8.80 34747 EXCELSIOR ACE HARD STARTER CORD-BLOWE 3/6/2003 553624 $4.98 34747 EXCELSIOR ACE HARD WATER SUPPLIES 3/6/2003 553947 $14.88 34747 EXCELSIOR ACE HARD MISC SHOP SUPPLIES 3/6/2003 555017 $12.85 34747 EXCELSIOR ACE HARD BLEACH 3/6/2003 555146 $3.17 34747 EXCELSIOR ACE HARD BRUSHES FOR WELLS 3/6/2003 555325 $15.93 TOTAL FOR EXCELSIOR ACE HARDWARE $57.24 34748 HAWKINS WATER TREA WATER PARTS 3/6/2003 505026 $807.76 TOTAL FOR HAWKINS WATER TREATMENT $807.76 34749 HENNEPIN Co-OPERATI PARKS - FERTILIZER 3/6/2003 26933 $559.13 TOTAL FOR HENNEPIN CO-OPERATIVE $559.13 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $1.50 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $151.50 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $90.00 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $44.00 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $0.25 34750 HENNEPIN COUNTY TRE ANNUAL SVC CHG FOR S 3/6/2003 $45.00 TOTAL FOR HENNEPIN COUNTY TREASURER $332.25 34751 HOPKINS PARTS COMP FILTERS - FUEUOIL 3/6/2003 101826 $59.77 34751 HOPKINS PARTS COMP TOOLBOX 3/6/2003 101989 $299.22 TOTAL FOR HOPKINS PARTS COMPANY $358.99 34752 KEEFE, SALLY FEB CONTRACT SVCS 3/6/2003 $225.00 34752 KEEFE, SALLY FEB CONTRACT SVCS 3/6/2003 $330.00 TOTAL FOR KEEFE, SALLY $555.00 34753 LAROSE, DAVID ESCROW REF-5965 CHA 3/6/2003 $150.00 TOTAL FOR LAROSE, DA VID $150.00 34754 MARLIN'S TRUCKING 3/6/2003 124601124 $46.80 34754 MARLIN'S TRUCKING 3/6/2003 12460/124 $46.80 34754 MARLIN'S TRUCKING 3/6/2003 12461/124 $66.60 34754 MARLIN'S TRUCKING 3/6/2003 12461/124 $66.60 TOTAL FOR MARI..1N'S TRUCKING $226.80 34755 MENARDS SHOP SUPPLIES 3/6/2003 5437 $142.97 TOTAL FOR MENARDS $142.97 34756 METRO WEST INSPECTI JAN 2003 INSPECTIONS 3/6/2003 $330.00 TOTAL FOR METRO WEST INSPECTION SVC $330.00 34757 MPCAlREM PS& T CERT FEE - J LUGOWSKI 3/6/2003 $23.00 TOTAL FOR MPCA/REM PS&T $23.00 34758 MTI DISTRIBUTING COM BELTS 3/6/2003 340297-00 $56.83 TOTAL FOR MTI DISTRIBUTING COMPANY $56.83 34759 OFFICE MAX CREDIT PL FINANCE SUPPLIES 3/612003 021203 ST $27.41 TOTAL FOR OFFICE MAX CREDIT PLAN $27.41 34760 PANCHYSHYN, JEAN COUNCIL DINNER EXP 3/6/2003 $68.36 TOTAL FOR PANCHYSHYN, JEAN $68.36 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $3.90 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $3.90 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $37.05 34761 PRUDENTIAL INS CO OF MAR LIFE PREM 3/6/2003 $75.55 TOTAL FOR PRUDENTIAL INS CO OF AMERICA $120.40 l;;::\,'r.,X:"'~~Y+,;7:l.t.W::'.:i'E-,l,i.U1-&ii.:!~lZ"l1'~trn:~~;'f~~~"'~~'l!iI'~~'~~~-;'~1.~~~.k~!f,,-r~:t.';[.olk"'''',:;';;i.;f~.::J~P.rt',i:~$G,i;;'?iJ:rZ'~,ir~"'J~-d-{~~2!;:iX;~ Thursday, March 06, 2003 Page 3 of 7 Check # Vendor Name Description Check Date Invoice # Amount 34762 QUALITY WINE & SPIRIT 3/6/2003 231480-00 $130.58 34762 QUALITY WINE & SPIRIT 3/6/2003 231481-00 $89.10 34762 QUALITY WINE & SPIRIT 3/6/2003 231481-00 $492.36 34762 QUALITY WINE & SPIRIT 3/6/2003 231482-00 $372.04 34762 QUALITY WINE & SPIRIT 3/6/2003 231501-00 $356.40 34762 QUALITY WINE & SPIRIT 3/6/2003 231501-00 $620.59 TOTAL FOR QUALITY WINE & SPIRITS CO $2,061.07 34763 QWEST DEX 3/6/2003 01362994 $102.36 34763 QWEST DEX 3/6/2003 01362994 $102.35 34763 QWEST DEX 3/6/2003 01362994 $35.77 34763 QWEST DEX 3/6/2003 01362994 $35.n TOTAL FOR QWEST DEX $276.25 34764 RANDALL, DANIEL SEC 125 REIMBURSEME 3/6/2003 $199.94 TOTAL FOR RANDALL, DANIEL $199.94 34765 RESSLER, JERRY D. DUPL PMT OF UTILlTIES- 3/6/2003 $157.90 TOTAL FOR RESSLER, JERRY D. $157.90 34766 ROOT-O-MATIC SEWER AUGER 3/6/2003 19373 $390.00 TOTAL FOR ROOT-O-MATIC $390.00 34767 SCHMID, CHRISTOPHER MILEAGE 3/6/2003 $2.43 34767 SCHMID, CHRISTOPHER MILEAGE 3/6/2003 $2.43 TOTAL FOR SCHMID, CHRISTOPHER $4.86 34768 SENSIBLE LAND USE CO 2/26 MTG-REG FEE J. BAI 3/6/2003 $40.00 TOTAL FOR SENSIBLE LAND USE COALITN $40.00 34769 SHOREWOOD TRUE VAL NUTS/BOLTS 3/6/2003 52412 $6.39 34769 SHOREWOOD TRUE VAL SHOP SUPPLIES 3/6/2003 52558 $12.12 34769 SHOREWOOD TRUE VAL SHOP SUPPLIES 3/6/2003 52572 $16.69 34769 SHOREWOOD TRUE VAL L1Q STORE SUPPLIES 3/6/2003 52672 $25.57 TOTAL FOR SHOREWOOD TRUE VALUE $60.77 34no SWANDBY, DONALD FEB MILEAGElCELL/MISC 3/6/2003 $20.00 34no SWANDBY, DONALD FEB MILEAGElCELUMISC 3/6/2003 $8.51 34no SWANDBY, DONALD FEB MILEAGElCELUMISC 3/6/2003 $18.97 34no SWANDBY, DONALD FEB MILEAGElCELUMISC 3/6/2003 $18.97 34no SWANDBY, DONALD FEB MILEAGElCELL/MISC 3/6/2003 $19.99 TOTAL FOR SWANDBY, DONALD $86.44 34771 THORPE DISTRIBUTING 3/6/2003 222724C ($2.00) 34771 THORPE DISTRIBUTING 3/6/2003 285970C ($72.10) 34771 THORPE DISTRIBUTING 3/6/2003 286615C ($0.30) 34771 THORPE DISTRIBUTING 3/6/2003 287893 $13.15 34n1 THORPE DISTRIBUTING 3/6/2003 287893 $899.70 TOTAL FOR THORPE DISTRIBUTING COMPA $838.45 34772 TOTAL CONSTRUCTION BACKUP GENERATOR -A 3/6/2003 35261-1 $1,659.00 TOTAL FOR TOTAL CONSTRUCTION & EQUIP INC $1,659.00 34n3 TOWLE REAL ESTATE C MAR RENT 3/6/2003 $1,205.88 TOTAL FOR TOWLE REAL ESTATE COMPANY $1,205.88 34n4 WATERFORD CENTER MAR RENT 3/6/2003 0303F $4,830.78 TOTAL FOR WATERFORD CENTER $4,830.78 34775 XCEL ENERGY 3/6/2003 1440-708- $310.79 TOTAL FOR XCEL ENERGY $310.79 34776 BELLBOY BAR SUPPLY 3/11/2003 36705500 $12.17 34n6 BELLBOY BAR SUPPLY 3111/2003 36705500 $13.01 34776 BELLBOY BAR SUPPLY 3/11/2003 36705600 $36.64 'T'"','i21l'"_Iifi:.l1':",.,.t:;""';<;"'~""t~)':;':':"r:'_::"""'f:;,C,"C"'r:""',':''''~?~~,~\''"''~~~'''''':''''''''~'~''??;;V:l''fi'''.~~-''''''~--~:''1_,,-..."-;l:>'<""'~"-"2<!!;'i;:~~"'$'i~r':F"': '~"'a,."!"":""'~-"~7-~".~-ft':Elix""3l~'!!';\l!.~~-!!N:t~ Thu;:S(lay:ii~~ci,(^ii6: i7}'03 - ._. .,~.",..... -".._.,~ "..... . ~ . ~ ~ '~'. t... ,.-... '" .. . Piz'ge 4 of 7 . . . . 34776 Check # Vendor Name Description 34777 34777 34777 34777 34778 34779 34780 34780 34780 34780 34781 34782 34782 34782 34782 34783 34784 34784 34784 34784 34784 34784 34784 34784 34785 34786 34786 34786 34786 34786 34786 34786 34786 34786 34786 34786 34787 34787 34787 34787 BELLBOY BAR SUPPLY TOTAL FOR BELLBOY BAR SUPPLY BELLBOY CORPORA TIO BELLBOY CORPORATIO BELLBOY CORPORATIO BELLBOY CORPORA TIO TOTAL FOR BELLBOY CORPORATION RENTALS TOTAL FOR BIFFS, INC. BRAUN PUMP & CONTR LIFT STATION REPAIRS TOTAL FOR BRAUN PUMP & CONTROLS DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING TOTAL FOR DAY DISTRIBUTING DEPT OF LABOR & INDU PRESSURE VESSEL REG 3/11/2003 TOTAL FOR DEPT OF LABOR & INDUSTRY EAST SIDE BEVERAGE 3/11/2003 361591 EAST SIDE BEVERAGE 3/11/2003 361591 EAST SIDE BEVERAGE 3/11/2003 361595 EAST SIDE BEVERAGE 3/11/2003 361595 TOTAL FOR EAST SIDE BEVERAGE COMPAN GARY'S DIESEL SERVIC TRUCK REPAIRS 3/11/2003 58779 TOTAL FOR GARY'S DIESEL SERVICE INC GRIGGS, COOPER & CO 3/11/2003 672410 GRIGGS, COOPER & CO 3/11/2003 672411 GRIGGS, COOPER & CO 3/11/2003 672414 GRIGGS, COOPER & CO 3/11/2003 672415 GRIGGS, COOPER & CO 3/11/2003 675276 GRIGGS, COOPER & CO 3/11/2003 675279 GRIGGS, COOPER & CO 3/11/2003 675283 GRIGGS, COOPER & CO 3/11/2003 675285 TOTAL FOR GRIGGS, COOPER & COMPANY HENNEPIN COUNTY TRE JAN 2003 ROOM/BOARD 3/11/2003 922 TOTAL FOR HENNEPIN COUNTY TREASURER JOHNSON BROS L10UO 3/11/2003 1521382 JOHNSON BROS L10UO 3/11/2003 1521382 JOHNSON BROS L10UO 3/11/2003 1521383 JOHNSON BROS L10UO 3/11/2003 1521384 JOHNSON BROS L10UO 3/11/2003 1521384 JOHNSON BROS L10UO 3/11/2003 1524151 JOHNSON BROS L10UO 3/11/2003 1524153 JOHNSON BROS L10UO 3/11/2003 1524153 JOHNSON BROS L10UO 3/11/2003 1524332 JOHNSON BROS L10UO 3/11/2003 215551 JOHNSON BROS L10UO 3/11/2003 216809 TOTAL FOR JOHNSON BROS UQUOR CO. LARKIN, HOFFMAN, DAL GENERAL MATTERS LARKIN, HOFFMAN, DAL LAND USE-EAGLE CREST LARKIN, HOFFMAN, DAL R. JOHNSON ET AL VS CI LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL BIFFS, INC. Check Date Invoice # 3/11/2003 36727000 3/11/2003 25708100 3/11/2003 25708200 3/11/2003 25745200 3/11/2003 25745400 3/11/2003 W184027- 3/11/2003 5500 3/11/2003 208444 3/11/2003 208445 3/11/2003 209260 3/11/2003 209261 3/11/2003 426337 3/11/2003 426338 3/11/2003 426339 3/11/2003 426340 Amount $51.88 $113.70 $807.50 $959.25 $280.95 $704.75 $2,732.45 $702.60 $702.60 $438.00 $438.00 $238.80 $144.15 $180.85 $876.75 $1,440.55 $10.00 $10.00 $1,027.60 $20.80 $10.40 $452.90 $1,511.70 $540.75 $540.75 $147.15 $272.43 $298.17 $123.65 $302.75 $191.30 $152.14 $395.39 $1,882.98 $624.00 $624.00 $1,194.29 $48.25 $26.00 $1,967.39 $609.87 $289.50 $93.29 $136.50 $67.40 ($41.25) ($41.33) $4,349.91 $1,750.00 $160.00 $362.50 $2,180.60 re.'~~~~"-'~~Z:'~_"'~ii.'''''.J~~:i:'ff.''r;'~i?~;"~''''~.ci'''''::~riJ:';<:ci1Z'.~.'i.:'-~'-Qi','~~~oo.~~~'~->';?\Y'O~'7'.rr!L~'."~:J%~~"l;:",,~'rA'm'io/..r,?f&.~~rl$ Thursday-;Mara,.06;"2003 - ~ ..._"... . -- ~. . ...... - Page 5 of '7 Check # Vendor Name 34787 34787 34787 34788 34788 34788 34788 34788 34789 34789 34789 34789 34789 34789 34789 34789 34790 34791 34792 34792 34792 34792 34792 34792 34792 34792 34792 34793 34793 34794 34795 34795 34796 34796 34796 34796 34796 34797 34797 34797 34797 34797 Description LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN LARKIN, HOFFMAN, DAL CUB FOODS LARKIN, HOFFMAN, DAL CTY RD 19 PROJECT TOTAL FOR LARKIN, HOFFMAN, DALY... Check Date Invoice # 3/11/2003 426341 3/11/2003 426343 3/11/2003 426344 MARK VII MARK VII MARK VII MARK VII MARK VII TOTAL FOR MARK VII MCLEOD USA MCLEOD USA MCLEOD USA MCLEOD USA MCLEOD USA MCLEOD USA MCLEOD USA MCLEOD USA 3/11/2003 507950 3/11/2003 507954 3/11/2003 510133 3/11/2003 510139 3/11/2003 510140 3/11/2003 7962804 3/11/2003 7962804 3/11/2003 7962804 3/11/2003 7962804 3/11/2003 7962804 3/11/2003 7962804 3/11/2003 7962804 3/11/2003 7962804 TOTAL FOR MCLEOD USA METRO COUNCIL ENVIR FEB SAC REPORT 3/11/2003 TOTAL FOR METRO COUNCIL ENVIRONMENT MINNCOMM PAGING PAGER 3/11/2003 52006803 TOTAL FOR MINNCOMM PAGING MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO MINNEGASCO 3/11/2003 3/11/2003 3/11/2003 3/11/2003 3/11/2003 3/11/2003 3/11/2003 3/11/2003 3/11/2003 TOTAL FOR MINNEGASCO MN CONWAY AND FIRE ANNUAL FIRE EXTING IN 3/11/2003 319700 MN CONWAY AND FIRE ANNUAL FIRE EXTING IN 3/11/2003 320101 TOTAL FOR MN CONWAY AND FIRE SAFETY NATIONAL WATERWOR WATER METER 3/11/2003 9152396 TOTAIJ FOR NA110NAL WATERWORKS INC NEXTEL COMMUNICATI 3/11/2003 58828331 NEXTEL COMMUNICATI 3/11/2003 58828331 TOTAL FOR NEXTEL COMMUNICATIONS 3/11/2003 19468091 3/11/2003 19468091 3/11/2003 19484236 3/11/2003 19484236 3/11/2003 19535503 OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT TOTAL FOR OFFICE DEPOT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT PHILLIPS WINE & SPIRIT 3/11/2003 921088 3/11/2003 921088 3/11/2003 921089 3/11/2003 921089 3/11/2003 923308 Amount $160.30 $450.00 $650.00 $5,713.40 $306.80 $587.85 $500.25 $407.80 $69.80 $1,872.50 $136.10 $154.65 $466.86 $141.76 $96.53 $44.90 $89.80 $96.59 $1,227.19 $2,524.50 $2,524.50 $24.77 $24.77 $450.65 $921.60 $273.81 $264.90 $238.89 $207.98 $152.25 $147.04 $250.04 $2,907.16 $27.00 $49.94 $76.94 $355.96 $355.96 $69.34 $69.35 $138.69 $330.37 $62.82 $30.91 $72.11 $116.21 $612.42 $101.45 $184.00 $195.05 $56.50 $198.20 . . ~~:S"~~~~;,~."'..::o;'''-'''':~'''~~t"'~~';':Zif;"~~~,~~~~"~,~,,,t>-~.~,'r,<,,'M"'?<:~-i,;"...\~~_"""""..r~~~~'''__''~.':J5".ie.ti_~''~~:;"''.\~I~.~""M Thursday, March 06, fjjjjj -.. . . "'" ,"._J~_'~" ~ .. ~... Page 6 '0/7 Check# Vendor Name Description Check Date Invoice # Amount 34797 PHILLIPS WINE & SPIRIT 3/11/2003 923309 $450.20 TOTAL FOR PHILLIPS WINE & SPIRITS $1,185.40 34798 POTTS, KENNETH N. FEB PROSECUTIONS 3/11/2003 $1,608.33 TOTAL FOR POTTS, KENNETH N. $1,608.33 34799 PURCHASE POWER RED INK CARTRIDGES F 3/11/2003 $194.29 TOTAL FOR PURCHASE POWER $194.29 34800 QWEST 3/11/2003 $50.71 34800 QWEST 3/11/2003 $80.71 34800 QWEST 3/11/2003 $89.08 TOTAL FOR QWEST $220.50 34801 SENIOR COMMUNITY SE 2002 SR REC PROGRAM 3/11/2003 $6,000.00 TOTAL FOR SENIOR COMMUNITY SERVICES $6,000.00 34802 SO LK MTKA POLICE DE 1988 BUICK RIATTA FOR 3/11/2003 $416.18 34802 SO LK MTKA POLICE DE MAR LEASE PYMT PUBLI 3/11/2003 $25,342.00 TOTAL FOR SO LK MTKA POUCE DEPT $25,758.18 34803 SPEEDWAY SUPERAME 3/11/2003 022303 ST $1,009.62 TOTAL FOR SPEEDWAY SUPERAMERICA $1,009.62 . 34804 THORPE DISTRIBUTING 3/11/2003 288464 $721.70 34804 THORPE DISTRIBUTING 3/11/2003 288505 $13.15 34804 THORPE DISTRIBUTING 3/11/2003 288505 $348.10 34804 THORPE DISTRIBUTING 3/11/2003 289159 $1,054.45 34804 THORPE DISTRIBUTING 3/11/2003 289161 $13.15 34804 THORPE DISTRIBUTING 3/11/2003 289161 $2,225.65 TOTAL FOR THORPE DISTRIBUTING COMPA $4,376.20 34805 VERIZON DIRECTORIES 3/11/2003 $10.15 34805 VERIZON DIRECTORIES 3/11/2003 $10.15 TOTAL FOR VERIZON DIRECTORIES CORP $20.30 34806 VERIZON WIRELESS, BE 3/11/2003 $51.16 TOTAL FOR VERIZON WIRELESS, BELLEVUE $51.16 34807 WORLD CLASS WINES, I 3/11/2003 131361 $344.00 TOTAL FOR WORW CLASS WINES, INC $344.00 34808 XCEL ENERGY 3/11/2003 0198.208- $347.74 . 34808 XCEL ENERGY 3/11/2003 0356-200- $20.94 34808 XCEL ENERGY 3/11/2003 0727-302- $260.89 34808 XCEL ENERGY 3/11/2003 1300-208- $121.21 34808 XCEL ENERGY 3/11/2003 14n-205- $249.35 34808 XCEL ENERGY 3/11/2003 1765-206- $30.44 34808 XCEL ENERGY 3/11/2003 1966-609- $137.25 34808 XCEL ENERGY 3/11/2003 2164-107- $131.40 34808 XCEL ENERGY 3/11/2003 2486-903- $26.76 TOTAL FOR XCEL ENERGY $1,325.98 TOTAL CHECKS $119,827.79 ~7.~'o/x~'.'l:n-~.ijMli~z:i&~--I2;,",,*~~~';i'it;:r~t.1'"'~',:~"jf-&,j$[~'~~':~R."""1MtJf.titl~:;r'\'~~.t:'\t""'~~~~r~~'F.><:t~'f"J.'.C~""':'~~:$"'~u~~.:mt'E!<~~~'Jlilllj;,.f~_''',':J iJuiisday,MarCli 06, 2003 ." ". .' ~ .. ._. ." . . 'd"'" .... .... Page -; of7 PAYROLL APPRO V ALS For 3/10/03 Council Meeting Prepared by: ~f.:k;t.k-. - WL Catherine Elke, Sr. Accountant ~.~ Reviewed by: Bonnie Burton, Finance Director Date: 3-(,,-03 Date: ~;;3> Date: 3101;,"-0 .3 g City Administrator Approved by: Bradley N' . . Payroll Register Check # Last Name First Name MI Check Amt Check Date 1988 BAILEY BOYD C 1,378.22 2/25/2003 1989 BURTON BONNIE M 1,871.21 2/2512003 1990 DAVIS CHARLES S 1,083.00 2/2512003 1991 EISCHENS JAMES E 853.26 2/25/2003 1992 ELKE CATHERINE M 881.11 2/25/2003 1993 FASCHING PATRICIA L 799.86 2/25/2003 1994 FIELD DALE F 663.81 2/2512003 1995 GARFUNKEL JOHN J 184.70 2/25/2003 1996 GROUT TWILA R 870.50 2/25/2003 1997 HELLING PAMELA J 281.03 2/25/2003 1998 HIRSCH DANA M 195.46 2/2512003 1999 JOHNSON DENNIS D 1,157.18 2/25/2003 2000 LIZEE CHRISTINE G 184.70 2/25/2003 . 2001 LUGOWSKI JOSEPH P 1,046.22 2/25/2003 2002 MASON BRADLEY J 1,134.41 2/25/2003 2003 MOORE JULIE K 578.99 2/25/2003 2004 NIELSEN BRADLEY J 1,098.14 2/25/2003 2005 PANCHYSHY JEAN M 1,117.86 2/2512003 2006 PAZANDAK JOSEPH E 1,474.78 2/25/2003 2007 RANDALL DANIEL J 1,157.38 2/25/2003 2008 SCHMID CHRISTOPHER E 707.89 2/25/2003 2009 STARK BRUCE H 1,079.83 2/2512003 2010 SW ANDBY DONALD R 1,277.84 2/25/2003 2011 TOWER TERRY R 938.42 2/25/2003 2012 TURGEON LAURA 184.70 2/2512003 2013 ZERBY MICHAEL S 184.70 2/25/2003 . 217722 ANDERSON PETER T 166.14 2/25/2003 217723 ARMSTRON MICHAEL R 83.76 2/25/2003 217724 BAKER RICHARD M 102.85 2/25/2003 217725 BROWN LAWRENCE A 1,929.08 2/2512003 217726 DA VITCH JOSHUA R 152.29 2/25/2003 217727 DAWSON CRAIG W 1,711.84 2/25/2003 217728 DUFFY DAVID C 134.88 2/25/2003 217729 GIESEN JON L 206.18 2/25/2003 217730 GOTTSCHAL JACOB S 204.26 2/25/2003 217731 GULSTRAND HANS R 256.24 2/25/2003 217732 HELGESEN PATRICIA R 1,016.20 2/25/2003 217733 LATTERNER SUSAN M 211.40 2/25/2003 217734 LAUGHLIN BRANDON M 354.12 2/25/2003 217735 LOVE CLIFFORD W 222.15 2/25/2003 217736 OLIVEIRA CHRISTOPHER L 122.15 2/25/2003 Thursday, March 06, 2003 Page 1 of2 Check # Last Name First Name MI Check Amt Check Date 217737 OVERBECK JOHN E 315.25 2/25/2003 217738 PARENT MICHELLE L 435.82 2/25/2003 217739 PLATHE CRAIG V 109.77 2125/2003 217740 SCHMIDT ALBERT J 239.59 212512003 217741 SITTLER MICHAEL K 221.58 2125/2003 217742 STANLEY DAVID W 183.47 2125/2003 217743 THURSTON DOROTHY M 64.78 2125/2003 Total of Checks $30,829.00 Thursday, March 06, 2003 Page 2 of2 . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474.3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works pY . DATE: March 6, 2003 RE: Motion Authorizing Expenditure of Funds for Sealcoat Rock Every year the City of Shore wood budgets $55,000 towards sealcoating of roadways. Over the past few years, the Cities have learned that it is more cost effective to purchase the sealcoat rock directly from the supplier, versus furnished by the sealcoat contractor. In addition, the Cities of Shorewood, Excelsior, and Tonka Bay have combined efforts in receiving quotes to try to take advantage of economies of scale. This year is no exception. Materials were bid as a total item, with a breakdown shown for each city. The City of Shorewood's portion amounts to 650 tons of rock. This, combined with the rock recovered from last year's seal coat project will meet the needs for the 2003-year. . Quotes were solicited from the two suppliers available in the Midwest area. Martin Marietta Aggregates, Inc. (St. Cloud, Minnesota quarry) and Dresser Trap Rock, Inc. (Dresser, Wisconsin). Martin Marietta Aggregates was the only fIrm to return a quote for the materials for an amount of $12,460.50. This amount is contingent upon taking delivery of the materials by March 30,2003. After March 30th, prices increase. Representatives of Dresser Trap Rock declined to provide a quote, due to their current backlog of orders. Quantities provided are estimated. The fInal volume of rock delivered is determined by the truck volumes, and can vary by as much as 50 tons total. To cover this variable, Staff is recommending that the amount authorized for the expenditure of funds for sealcoat rock be approved at $13,500 to Martin Marrietta Aggregates, Inc. n ~~ PRINTED ON RECYCLEO PAPER #. 38. City of Shorewood Quote Tabulation 2003 Furishing of FA-2 Sealcoat Aggregate City Project No. 03-02 Quotes Opened: Engineer: City of Shorewood 5 Mar. 03 at 10:00a.m. Eng. & Public Wrks Dept. No Quotes Received Quote 1 Martin Marietta Aggregates $12,460.50 2 Dresser Trap Rock Inc. No Quote 3 4 5 6 7 8 9 10 11 12 13 14 15 Engineers Estimate $14,300.00 L rence Brown, Director of Public Works 3'0'03 . Date CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION DENYING A SETBACK VARIANCE TO DAVID LAROSE WHEREAS, David LaRose (Applicant) proposes to build a garage and room addition on property located at 5965 Chaska Road, said property being described as: "Lots 182, 183, and that part of the north 100.00 feet of the south 220.00 feet of Lot 192 lying west of the east 250.00 feet thereof, including adjacent part of Water Street vacated, EXCEPT highway, Hennepin County, Minnesota.." . WHEREAS, the location of the proposed garage/room addition does not comply with the setback requirements ofthe Shorewood Zoning Code, and the Applicant has therefore made application for a variance; and WHEREAS, the application was reviewed by the City Planner and his comments were set forth in a memorandum dated 29 January 2003, which memorandum is on file in the Shorewood City Hall; and WHEREAS, a public hearing was held and the application was reviewed by the Planning Commission on 4 February 2003, the minutes of which meeting are on file at the Shorewood City Offices and, after deliberation, the Planning Commission recommended denial of the requested variance; and WHEREAS, the City Council, at its regular meeting held on 24 February 2003, reviewed the material submitted by the Applicant, the recommendation of the Planning Commission, and the Planning Director's staff report. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The Applicant's property is located in the R-1C/S zoning district which allows single-family dwellings and accessory structures and requires a 10-foot side yard setback. 2. The Applicant proposes to build the garage and room addition approximately five feet from the south lot line of his property which requires a variance of five feet. 3. The Applicant has cited the narrowness of his property and a growing family as grounds for the variance request. 4. The subject property contains 40,667 square feet of area and is occupied by Mr. LaRose's house and a small utility shed. #3~ 5.. The survey of the property appears to be incomplete, showing neither the above~ referenced utility shed nor a small wetland area on the westerly portion of the lot. 6. There is adequate buildable area for a garage to be built in compliance with Shorewood's Zoning requirements. CONCLUSIONS 1. The variance requested by the Applicant constitutes a significant deviation from the requirements of the Shorewood Zoning Code. 2. The Applicant's property can be put to a reasonable use under the conditions imposed by the Shorewood Zoning Code. 3. The Applicant has not met the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has failed to establish any undue hardship as defined . by Minn. Stat. Section 462.357, Subd. 6(2). 4. That the Applicant's request for .the variance as set forth above is hereby denied. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of March 2003. WOODY LOVE, MAYOR ATTEST: . CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK ~2~ CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, FEBRUARY 25, 2003 5755 COUNTRY CLUB ROAD CITY HALL 8:00 P.M. OR IMMEDIATELY FOLLOWING SPORTS MEETING MINUTES 1. CONVENE PARK COMMISSION MEETING DRAft Chair Arnst called the meeting to order at 7:45 P.M. A. Roll Call Present: Chair Arnst; Commissioners Young, Davis, Palesch, and Callies; City Council liaison Turgeon; Engineer Brown; Technician Bailey; and Park Secretary Grout . Absent: Commissioner Meyer B. Review Agenda Palesch moved, Callies seconded, approving the Agenda as submitted. Motion passed 5/0. 2. UPDATE ON CONCESSION STAND Brown reported that City Attorney Keane recommended that the Commission appeal the original inspector's report to the supervisor in order to get another reviewer to take a look at the concessions. Brown stated that was the Attorney's opinion to investigate and appeal the review before following any other legal process. . After contacting John Gruban, ofthe Minnesota Sports and Recreation Association, Grout reported that his recommendation was to contract the concession business out to a non-profit organization because of the difficulties with the health departments or consider a vending service. She had hoped to hear back from him with more information regarding vending services but did not receive a return call. Chair Arnst asked why a non-profit organization should be allowed to operate a concession stand under different parameters than the City. Palesch stated that, technically, the City shouldn't have to turn the concessions over to a non-profit organization to allow it to work. Chair Arnst suggested they consider the Park Foundation, as the City's nonprofit concessionaire as one option. Callies suggested staff follow the direction towards a specific administrative internal appeal process. Young asked if the informal appeal process might be speaking to the supervisor and telling him that we have difficulty accepting the first investigator's report. Palesch agreed that the City needs to go back and state that we'd like to appeal this decision and what will it take to do so. -#Sft PARK COMMISSION MEETING February 25,2003 Page 2 of3 ~~' Chair Arnst recommended that staff proceed with this direction from the Commission and report back at the next meeting in order to expedite the concessions for spring. She feared that if they didn't get the ball rolling soon enough, similar to last year, the concessions would not be operational until mid summer. Brown indicated that he would try to follow-up with this process and supply the Commission with a report soon. Grout asked the Commission if they wished to pursue the vending route, as they had gone down that path before. The Commission preferred to head in the direction of concessions and was hesitant to give the vending operators all the business. NEW BUSINESS Brown reported that Jim Grube, the Hennepin County Transportation Director, had indicated at a recent meeting that he was sure the County Road 19 project would happen this year. Brown stated that this was . the first time he had heard Hennepin County get behind the project in this way. He added that Tom Higgins, owner of Truffle Hill, and the new strip mall owners were also on board. While the Hennepin County Commissioner is aware of the increased costs for the project, Brown stated that there are more parties lining up in support of the project at this time than ever before. One last item Brown noted was that Hennepin County would be handling the ROW issues with regard to the liquor store. Another item of new business that Brown shared was the condition of the Minnetrista Bridge, leading to Enchanted Island. Brown indicated that studies have shown that the bridge is deteriorating more than originally thought, so much so, that school buses and some SUV's will exceed the new weight restrictions. He noted that even emergency vehicles would find it difficult to cross the bridge. Brown reported that the notification process would begin soon, with construction slated for May, which would include a pedestrian space. Brown reported that the Lake Linden paperwork was now in-house and that hopefully the trail process would be a short one. . With regard to a work session, Brown reported that the City Council was hoping to holdjoint sessions with the Commission to go over their 2003 goals and priorities in the near future. In regard to the Smithtown Road project, Brown reported that the City put out a mailing to the greater area notifying them of the City's decision to move forward with the construction including a pedestrian space. While the City anticipated numerous calls, Brown stated that they have not received a single comment or call. He mentioned that Dave Hutton, ofWSB, would be taking the lead with regard to gaining easements, assisted by both Boyd Bailey and himself. .... ._.J~g~()~r~p-()I!<::~!~~ta!t~fe.rl1()s.tr~cfent. gOl1l1cil.llleeti11~,t~e gity.. gOl1l1?il didll()t ..a:ppro'le..thead~itiona1 netting and poles for Freeman Park as requested by. South Tonka Gri1eLeagUe.. The-Council did nof... . approve the request due to the aesthetics and the fact that the perceived safety issue did not exist in their opinion. The Council felt the bleachers were adequately screened and the additional poles and netting were unwarranted. Chair Arnst reported that prior to the Park Commission meeting she attended the Spring Sports Information meeting hosted by the City and Community Recreation Resources (CRR) and was pleased . . PARK COMMISSION MEETING February 25,2003 Page 3 on with the presentation made by CRR. She asked who would be providing reports with regard to the park coordinator responsibilities and whether a liaison should be present at Park Commission meetings. Brown indicated that he would provide updates and reported from CRR would be provided quarterly. Turgeon requested that the Council liaison be provided with the updates or mailings as well. 3. ADJOURNMENT Davis moved, Palesch seconded, adjourning the Park Commission Meeting of February 25, 2003, at 8:06 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi Anderson Recording Secretary . . CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 18, 2003 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7:00 P.M. Present: Chair Bailey; Commissioners Borkon, Gagne, Packard, Pisula, and White; Council Liaison Lizee, Planning Director Nielsen, and City Administrator Dawson. Absent: Commissioner Woodruff APPROVAL OF MINUTES · February 4, 2003 Gagne moved, Pisula seconded, Approving the February 4, 2003, Planning Commission Meeting Minutes as amended, on page 3, paragraph 2, combine sentences 5 and 6 by replacing period with a comma, and on page 9, Item 3, Paragraph 6, replace entire sentence "Chair Bailey stated difficult plans were different from..." with "Chair Bailey stated difficult plans were not the same as unworkable plans.: While many redesigned plans might be different than what was wanted by the applicant, they could still be doable, and thus eliminate the need for a variance." Motion passed 6/0. STUDY SESSION 1. COMPREHENSIVE PLAN - REVIEW COMMENTS BY MET COUNCIL- TOM GOODRUM Director Nielsen introduced Tom Goodrum, and Robin Kaufman, representatives of Met Council to the Commission. Director Nielsen then reviewed the comments presented by Met. Council regarding housing density. He noted Met. Council had a goal of three units per acre, and the Capestone project was meeting that goal. He also referenced potential redevelopment sites with regard to mixed housing, and the need for rezoning adjustments to accommodate this type of housing. He believed the City should consider these rezoning issues for the future Mr. Goodrum explained the density and affordability goals for housing in the City. He was encouraged by the efforts put into the Comprehensive Plan in that the City had four sites for further consideration. He liked the L-R provision, Gideon Woods, the Capestone project, and the potential mixed use of the Xcel site for any future redevelopment. Chair Bailey questioned whether the Met. Council was suggesting higher densities for all remaining redevelopment. Mr. Goodrum explained no formal plans had been made for these housing issues, but Met. Council was encouraging Cities to examine the possibility for higher densities in housing, but ultimately it would remain a local decision. Commissioner Borkon questioned how would transportation relate to future development issues. Mr. Goodrum explained Highway 7 would likely be more developed as well as along other transportation corridors. Local transit would likely change according to need. PLANNING COMMISSION MEETING MINUTES February 18, 2003 Page 2 of 4 With regard to historic preservation and solar access issues, Director Nielsen noted these items could be incorporated into the Comprehensive Plans in appropriate sections. Others would be listed in the appendix chapter and sent to Met. Council. Mr. Goodrum commented Met. Council was encouraged and pleased with changes planned to the Comprehensive Plan. Director Nielsen then reviewed comments regarding the CIP, sewer issues, surface water management plans, water supply, transportation, tree preservation and reforestation, land use, maintenance of fire lanes, adoption and modification of the Lakeshore- Residential zoning districts, noting these items were being included in the Comprehensive Plan. He also stated he appreciated the efforts of Mr. Goodrum and Ms. Kaufman with regard to the review, and stated they had both been very helpful in moving these issues forward for implementation. With regard to affordable housing, Mr. Goodrum stated "affordable" was now considered $170,000. He stated Met. Council liked the idea of the Xcel site being utilized as a mixed-use housing development designated in the Compo Plan. He suggested the Commission consider this issue as it moved forward in hearing requests for changing the housing of certain sites. Commissioner Borkon questioned what incentive existed for homeowners to retain smaller affordable homes on properties instead of removing the house and building a larger more expensive home, thereby wiping out the affordability. Director Nielsen commented land prices were so expensive, that it was difficult to provide incentives as a City for this issue. Chair Bailey stated setbacks were one avenue to retaining smaller home sizes, and it continued to be a diffIcult problem to resolve. . 2. HORSE AND PONY CODE DISCUSSION Director Nielsen reported discussion continued from the January Study Session regarding the Horse and Pony Section of the City Code pending additional information. Director Nielsen reviewed the request by Jerry Cutts, 23930 Smithtown Road, to house two miniature horses on his property. Director Nielsen noted Mr. Cutts was in attendance this evening, and then went on to review the site location, neighborhood setting and topography of the site, noting current Code requirements could allow Mr. Cutts to sustain two horses, if the entire dry area on site were fenced and used as the confinement area. By comparison, there was approximately 30,000 square feet between the front building line of the house and . the wetland area. This area had already been fenced, and if this were to be considered the confinement area, one horse would be allowed under the current Code. Director Nielsen also asked Mr. Cutts about the amount of fencing existing on the property as it related to confinement area. Chair Bailey stated the issue was essentially that of setback requirements, and how best to work with these requirements. Director Nielsen then presented possible options for consideration regarding how best to work within the requirements of the horse and pony code. Commissioner Packard questioned whether the building could be moved. Mr. Cutts stated it was built recently upon a cement block foundation, and would be difficult to move. Chair Bailey stated it was difficult to understand why the barn shouldn't be located 50 feet from the property line, as that was the law, and he could not understand why the setback requirement should not be met. In response to Commissioner Borkon' s question, Mr. Cutts stated the original intent of the current barn was not to house animals. Commissioner Packard questioned whether another structure could be built to accommodate the horses. Mr. Cutts stated a small shed could be located in the center of the property, however, the current structure would make more sense logically as it would house stalls, feed, etc. He went on to state he appreciated the time spent on this matter, and he did not think many requests of this ., . . PLANNING COMMISSION MEETING MINUTES February 18, 2003 Page 3 of 4 nature would present themselves to the Commission in the future. Thus, he believed his needs could be met through a Conditional Use Process. Commissioner Pisula stated no additional information was made available on mini-horses to indicate a difference from regular horses with regard to the Zoning Code requirements. Commissioner Borkon questioned whether the building was originally intended as a barn. Mr. Cutts responded negatively. Commissioner Borkon stated, while she had no problem with having miniature horses in this case, she was concerned for the direction of the horse and pony code for the future. Chair Bailey stated the question appeared to be whether the Code should be amended to allow this case to occur. Commissioner Gagne stated the issue seemed to be that of setback, and the applicant should consider another structure that would meet the standard, as it would allow the applicant to have the horses without having to amend the ordinance. Commissioner Borkon stated she agreed with Commissioner Gagne and did not want to amend the ordinance. Commissioner Packard also agreed. Gagne moved, Borkon seconded, Recommending to Council the existing the Horse and Pony ordinance was not in need of revision. Motion passed 6/0. 3. TRANSIT OPT-OUT STUDY - STATUS - LISA RADUNZ Director Nielsen stated Ms. Raduenz was not able to be present this evening. A status report would be made available at the next Study Session Planning Commission meeting. The Commission expressed concern about meeting the June deadline for the study, and suggested an Open House Public Meeting in May of this year for public consideration in the matter. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. DRAFT NEXT MEETING AGENDA Director Nielsen noted Public Hearings on a Conditional Use Permit Amendment for Multiple Signage and Concept and Development Stage Plans for P.U.D.; also development stage plans for High Pointe P.U.D.; and a C.U.P. for Accessory Space over 1200 Sq. Feet were slated for the March 4,2003, Planning Commission Agenda. The Commission requested the March 18, 2003, meeting be moved to March 25, 2003, and should possibly be held at the Senior Center. 6. REPORTS · Liaison to Council Commissioner Pisula reported on matters considered and actions taken at the February 10, 2003, Regular City Council Meeting (as detailed in the minutes of that meeting). · Liaison to LCEC There had not been a meeting of the Land Conservation and Environment Committee meeting, since the most recent Planning Commission Meeting. PLANNING COMMISSION MEETING MINUTES February 18, 2003 Page 4 of 4 , · SLUC The next Sensible Land Use Coalition program is February 26th and the topic is entitled "Redevelopment, Where Do We Go From Here?". · Other There was no other business reported on at this time. 7. ADJOURNMENT Pisula moved, Gagne seconded, adjourning the Planning Commission Meeting at 8:50 P.M. Motion passed 6/0. RESPECTFULLYSUBNUTTED. Sally Keefe Recording Secretary . . . . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us CITY OF SHOREWOOD MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 6 March 2003 RE: Disposition of City Property - Church Road FILE NO. Streets - Church Road Last summer the City received a request from John Pastuck to purchase the excess city property at the end of Church Road. The land was originally purchased to construct a cul-de-sac at the end of the previously dead-end street. You will recall that the City covered the cost of two street assessments ($27,787.54) that would have otherwise been borne by the residents of Church Road. The thinking at the time was that the assessments would be recovered by selling the property to a future developer of the property to the east. . The Council directed staff to obtain an opinion of value for the property and to advise nearby residents of a possible sale. We have now received the opinion of value, prepared by Foster Appraisals, Inc.(see Exhibit A). Mr. Foster has concluded that the property has an estimated value of $22,000. Since the public hearing on this matter last July, Mr Pastuck has talked to nearby property owners regarding their possible interest in the property. Three of them have signed a letter (see Exhibit B) stating that they will not be bidding on the property. This is just as well, as the recommendation of this department is that the sale of the property be limited to the adj oining land owner. It is recommended that the property be sold to the adjoining land owner for $27,787.54 plus the cost of the appraisal. Cc: Craig Dawson Tim Keane Larry Brown Bonnie Burton John Pastuck n ~." PRINTED ON RECYCLED PAPER ;'A "". December 20, 4002 Mr. Brad Nielson . City of Shorewood . 5755 C(;>untiy.Glub Road Shorewood, Minnesota 5.5331 . P~one: (95~). 474-6558 Re: Limited Restricted. " . .' Uncomp'licated Acquisition Appraisal . 'PID 32-117.;23-34-0031 . ,Maple Ave. & Church Road . ". Sti?rewQod, Minnesota . I' I I I I' I' I I I I Dear Mr: Nielson: F'ursu~nf to. yo~r req'uestj I. h~ve' personally:. .i~spected .'and' prepared a' Li'mlteo' '. Restl"ictedAppraisal for th.e.above reference<:i'p.arcel: . The appraisal estimates.:' . the. valu's'. of. theslibject property's' acquisition',' 'subject to the. certification; . definitions, anq the .~ssumptions and lirlJiting conditions as stated .in. this report.. - . . The purposE( of my. inspection being to estfmate the. markefvalue lias is", of the . fee simple' ownership, of the 'property based on. rm:lrket cbn(;ntions,: pfeyailing pn Decem.b~r 5; 2002..:. '. . . The f~nction of this appraisal is for fimin~i~i1 plann~ng purposes~ It is' . our 'opinion and: conclusion,ba'~ed . upon the'~'an.alysis "ofail .'of the .' discoverable: factors' .affecting market. value that the value' for' the property'~ aCqUisiti?n.,..ar~a~,follows fo~ Oecem.~er 5, 2.002~' . .$22,000 .' NA. .: .... :NA.' :,'NA: NA "NA" NA NA NA. NA $22,000 . Fee Sim Je Value: . Permanent Easement: Tem ora Easement: Pavin : . Landsca inAc uired: Misc. Ac uired: Access Control.: Severance Dama e: . Cost-to-Cure: . Other: '. . Total Market Value Rounded: '. Minnetonka Business and ProfE 17809 Hutchins Drivel ~ ~innetonkal ~innesot Phone: 952-474-9 Exhibit A-I OPINION OF VALUE - CHURCH ROAD REMNANT PARCEL Foster AppraIsals, Inc. . " .. I I I I. I I' I' I' I I I The attached report describes the methods and reasoning used in the analyses, as well as the data. gathered during the investigation' of the property and marketplace. This appraisal report has peen completed in conformance with all applicable rules and procedures incorporated, the current version of the Uniform . Standards of'. Profess'ional Appraisal Practice (US PAP) guidelines of.' the Appraisalln~titlJte. . Thisapprais~1 report' is not sUbject to any proposed improVemei1ts~ This appraisal is furt~ersubject to the previous improver:nents being 'constructed. in accordance with. the regulations of the local, county and state authorities. . The plans, specifications, and representations provided by the State of Minnesota, & owner ar~ an integral part .of this report. This Appraisa'j has' been compl~ted as instruct~d by the City of Shorewood and Minnesota State Law. . This appraisal report is prepared for the sole and exclusive use of Shorewood, to' assist with,the ' financial' decisions. "No third. parties' 'afeauthorized to. rely. upon. this report . without tJ:le express written consent of theappraiser.. . The appraisal is defined as being' restricted report because the cost andin~om~ ' . approaches to value ,h~ve"been exclud~d .aridthe existing improvelTientson the' property. are not valued. The fixtures, equipment and.items of personal property n~cessary~o6pe.rate.the real estate were notit;lcl~ded. in'the valu~tibn: '. This 'appraisalis made in accordance ,with the Uniform Standard.,s of Professional Appr~isal Practice .as specified by"the Appraisal Standards B.oard.,.: The property has been .appraised 'as though no. other roadway easements encumber or exist . in the perma~ent and/or temporary, eas~ment area.. . . . This trahsmittalletter is followed by 't~e' certifibation :'01. this appraisal and the. narrative appraisal~epol1 further' describing the subject property..a.nd 9Ontaining. . th~ reasoning and pertinent d~ta leading tp the estimate of value." ' ,Your ,attention is directed to-the "Gen'era\' Underlying Assumptions".and'uLimiting . Conditions" which are considered usua.1 for th.is . type' of 'assignment and hav~ been included'at the 'beginning of the .re'port.' The value is. based on present ec~nomic ;c::onditions, 'a change.' in. eco'l~mic coriditions:or,lease.terms ,may' m09ify this value. We .~re not qualified to qetecthaz~rdou$ influences, ,therefore . we ar~appraising the property as if noproblerT:\s exist. . . ',' ' . ." . '. . . Encl?sed ~re two .copi'esof this report...Than~'yo~ for. this 6pportuni~ to ~'e of seNlce'.. Respectful~y submitted:" . ' . d.r::.... "/' . /f/" .~~ ~~,r~:'~~ ~'6hn D. Foster ' Certified General Real Property License #4001942' Minnetonka Business and Professional Building 17809 Hutchins Drivel Suite 100 Minne'tonkal Minnesota 55345 Phone: 952-474-9443 Exhibit A-2 't CERTIFICATION I certify that, to the best of my knowledge and belief: - The statements of fact contained in this report are true and correct. - The appraised property is identified as PID 32-117-23-34-0031, Maple Ave. & Church Road, Shorewood. Minnesota I - The reported analyses, opinions and conclusions are limited only by the reported assumptions and limiting conditions. and are my personal. impartial, and unbiased professional analyses, opinions, and conclusions. I _ I have no present or prospective interest in the property that is the subject of this report or to the parties involved with assignment. _ I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. I _ My engagement in this assignment was not contingent upon developing or reporting predetermined results. I _ My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. . I I I _ My analyses, opinions, and conclusions . were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. - 'I have made a personal inspection of the property that is the subject of this report. _ As of the date of this report, I. John David Foster have met all the requirements of the continuing education program for the State of Minnesota as a Certified General Real Property Appraiser. My License #4001942 expires August 31. 2003. I am competent to estimate the value of the property that is the subject of this appraisal. I I I I I I _ This report has been prepared in conformity with. and subject to, the Professional and Ethical Standard of the Appraisal Institute. The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. _ I hereby certify it is our opinion based on the studies and analysis of data contained herein. that the subject's market value as of December 5, 2002 . . {Value of Real Estate) Twenty Two Thousand Dollars ($22,000) .' /' ..4 ../ -/ ?W::.' ~~ ~. . ._~ /foster Appraisals Inc. John D. Foster Appraiser _dA~__ Date I I Minnetonka Business and Professional Building 17809 Hutchins Drive, Suite 100 Minnetonka, Minnesota 55345 Phone: 952-474-9443 Exhibit A-3 . " FILE COpy --1 ,,' f. /' f t~ ,.h !. ,lj''.-F ,/ 't:.,- ,~,,''''l (.; ~.; ~"...,_., ....f',...,-!". . 9/2412002 To: Brad Nielson ,J -' It' ~".,:.A.,::.,.\ I .-.... ./.../i."...... From: John Pastuck Re: Church road cul-de-sac Brad, This letter is to inform you that I discussed my development plans with Simon Lewis, Mark Morford and Susie Lenzin and they have decided not to bid on the city owned Parcel. . John Pastuck Simon Lewis 1 "J1'l1r-- ..'--6 Mark M,_.?rfl. OJ:i.d ,/..J.. I I ijc:zdzu:;(/ ~!CJ'~ Susie Lenzin .~~~ Exhibit B LETTER OF (DIS)INTEREST Dated 24 September 2003 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us ., CITY OF SHOREWOOD MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator "~ Uh/ Larry Brown, Director of Public works."o/ FROM: . DATE: March 6, 2003 RE: Freeman Park Access Closure and Parking Lot Improvements Approve Plans Specifications and Estimate; Authorize Advertisement for Bids, Engineering File 00-04 Attachment 1 is excerpts of the construction documents for the Freeman Park Access Closure and Parking Lot Improvement project. On June 10, 2002 the City of Shorewood entered into a cooperative agreement with the Minnesota Department of Transportation (.MN/DOT) to close the Freeman Park access to State Trunk Highway 7 (refer to attachment 2). In consideration of this closure, MN/DOT is to provide compensation to the City of Shorewood, in the amount of $75,600. . Plans, were approved and bids opened on July 17th, 2002. Due the inflated pricing, bids were rejected. At that time, it was recommended that the plans be re-bid during the spring season of 2003. Based upon ongoing fears of fuel shortages and oil pricing, it is probable that the pricing during this bidding process may not deviate from what was obtained previously. At the last bidding, the low bid was in the amount of $257,471.50. It is anticipated that a transfer from the local roadway fund would have to cover the difference between the MN/DOT compensation and a successful bid. Under the scenario above, this transfer would amount to $181,871. This will be analyzed further after bids have been opened for this round. Staff is recommending approval of the resolution that authorizes re-bidding of the approved plans and specifications for the Freeman Park Access Closure and Parking Lot Improvement project. 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I-\\<'I-\WA'( \'-10.7 SIAl\:. ~, o .... nj 00 ~ w --' W '" '" ,"' :>: :r: w z w '" _ 7' ---;.:=:-:::- ,...:::::::::::::-.:::::===_:::~~.:.:::::-=== n" ~~. - ..... -..- ~-,-- --- /' ::!s"B6~~- -............... - ----.. /'/ _6i6 "- /' ,_~,,'''_-1K:':'-''-''-- I I CITY OF SHOREWOOD RESOLUTION NO. 02 -~8 A RESOLUTION AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO A COOPERATIVE AGREEMENT, CITY PROJECT 00-04 S.P. 2706-204 FREEMAN PARK DRIVEWAY CLOSURE, PARKING LOT IMPROVEMENTS AND APPURTENANT WORK WHEREAS, on June 10, 2002 the City Council of the City of Shorewood adopted Resolution 02-053 which approved Plans, Specifications, and Estimates, and Authorized Advertisement for bids for Freeman Park Driveway Closure, Parking Lot improvements and appurtenant work, City Project 00-04. WHEREAS, the Minnesota Department of Transportation has prepared a Cooperative Agreement which outlines the responsibilities and financial obligations for the City of Shorewood and the Minnesota Department of Transportation for said Irnprovement;and . WHEREAS, the City Engineer has reviewed said Cooperative Agreement and found it to be in order. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: ';:: 1. That the Mayor and City Administrator, on behalf of the City of Shorewood, are hereby authorized to enter into MNIDOT Agreement No. 2706-204, attached hereto as Exhibit A, with the State of Minnesota, Department of Transportation for the following purposes: '. . a. To provide for payment by the State to the City of the State's share Of the costs of the design services, for access closure and parking lot improvements construction to be performed in Freeman Park under State Project No. 2706-204 (Freeman Park). . ADOPTED BY THE CITY COUNCIL OF THE.CITY OF SHOREWOOD this 8th day of July, 2002. WOODY LOVE, MAYOR Attachment 2 PRE-LETTING SERVICES SECTION STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION COOPERATIVE CONSTRUCTION AGREEMENT MnjDOT AGREEMENT NO. 83226 S.P. 2706-204 (T.H. 7=012) State Funds ' The State of Minnesota Department of Transportation, and The City of Shorewood Re: State lump sum payment for access modification construction by the City on T.H. 7 AMOUNT ENCUMBERED $75,600.00 . AMOUNT RECEIVABLE ( None ) .' THIS AGREEMENT is made and entered int~ by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of $horewood, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". 1 ATTACHMENT Z 83226 WHEREAS the City is about to perform Trunk Highway access modifications, parking lot, storm sewer and bituminous trail construction and other associated construction upon, along and adjacent to Trunk Highway No. 7 at Freeman Park within the corporate City limits in accordance with City-prepared plans, specifications and special provisions designated by the City as City Project No. 00- 04 and by the State as State Project No. 2706-204 (T.H. 7=012); and . WHEREAS the City ohas requested participation by the State in. the 0 costs of the construction of the access closure at the entrance into Freeman Park from T.R. 7 and the access modification of the driveway entrance at that location; and WHEREAS the State is willing to participate in the costs of the construction of the access closure at the entrance into Freeman Park from T.H. 7 and associated construction engineering in an amount equal to $75,600.00 as hereinafter set forth; and WHEREAS Minnesota Statutes Section 1610.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. . IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - CONSTRUCTION BY THE CITY Section A. Contract Award and Construction The City shall receive bids and award a construction contract. to the lowest responsible bidder, subject to concurrence by the State in that award, in accordance with State-approved City plans, o 0 specifications and special provisions designated by the City as City Project No. 00-04 and by the State as State Project No. 2706-204 (T.H. 7=012). The contract construction shall be performed in accordance with State-approved City plans, specifications and special 2 83226 provisions which are on file in the office of the City's Engineer, and are made a part hereof by reference with the same force and effect as though fully set forth herein. Section E. Documents to be Furnished to the State The City shall, within 7 days of opening bids for the construction contract, submit to the State's District Engineer at Roseville a copy of the 'low bid'and: an abstract of all bids toge~her with the City's' request for concurrence.by the State in 'the award of the construction contract. The City shall not award the construction contract until the state advises the city in writing of its concurrence therein. Section C. Cancellation of Agreement Each party to this Agreement reserves the right to withdraw from and cancel this Agreement within 30 days after the opening of bids if either party determines any or all bids to be unsatisfactory. Either party serving a written notice thereof upon the other shall accomplish withdrawal from or cancellation of the Agreement. . Section D. Direction, Supervision and Inspection of Construction The contract construction shall be under the direction of the City and under the supervision of a registered professional engineer; however, the contract construction shall be open to inspection by the State's District Engineer at Roseville or his authorized representatives. The City shall give the District Engineer five days notice of its intention to start the contract construction. . Responsibility for the control of materials for the contract construction shall be on the City and its contractor and shall be carried out in accordance with Specifications No. 1601 through and including No. 1609 as set forth in the State's current IIStandard Specifications for Constructionll. 3 . . 83226 Section E. Completion of Construction The City shall cause the contract construction to be started and completed in accordance with the time schedule in the construction contract special provisions. The completion date for the contract construction may be extended, by an exchange of letters between the appropriate City official and the State District Engineer's authorized representative, for unavoidable delays encountered in the performance .thereof. section F. ~lan Changes, Etc. All changes in the plans, specifications and special provisions for the contract construction and all addenda, change orders and supplemental agreements entered into by the City and its contractor for contract construction must be approved in writing by the State District Engineer's authorized representative. Section G. Compliance with Laws, Ordinances and Regulations The City.shall, in. connection with the award and administration of the construction contract and the performance of the contract construction, comply and cause its contractor to comply with all Federal, State and Local laws, and all applicable ordinances and regulations. Section H. Right-of-Way, Easements and Permits The City shall, without cost or expense to the State, obtain all rights-of-way, easements, construction permits and any other permits and sanctions that may be required in connection with the contract construction. The City shall, cause the permanent closure of the access from T.H. 7 to Freeman Park. The existing shared access shall be modified to accommodate only the existing private residential driveway. Prior to advance paYment by the State, the City shall furnish the State with certified copies of the documents for those rights-of-way 4 83226 and easements, and certified copies of those construction permits and other permits and sanctions required for the contract construction. ARTICLE II - PAYMENT BY THE STATE The State shall advance to the City, as the State's full and complete share of the costs of the access modification, parking lot, storm sewer and bituminous trail construction and associated construction engineering to be .performed upon, along and.ad~~cent to.Tru~k Hig~way .No. 7 at Freeman Park within the corporate .city limits under State. Project No. 2706-204 (T.R. 7=012), a lump sum in the amount of $75,600.00 or tEe" total cost of contract construction as shown in the awarded contract bid document, whichever amount is smaller. . The State shall advance to the City the lump sum amount after the following conditions have been met: A. Encumbrance by the State of the State's full and complete lump sum cost share. B. Receipt by the State from the City of certified documentation all of the right-of-way and easement acquisition required for contract construction, and the approval of that documentation the State's Land Management Director at St. Paul. for the by . C. Execution and approval of this Agreement and the State's transmittal of it to the City. If execution and approval of this Agreement does not constitute concurrence by the State in the award of the construction contract, a letter advising the City of the State's concurrence in the award of the construction contract shall accompany the City'S copy of this Agreement. D. Receipt by the State of a written request from the City for the advancement of funds. The request shall include certification by the City that all necessary parties have executed the construction contract. 5 83226 ARTICLE ~II - CONSTRUCTION DOCUMENTS FURNISHED BY THE CITY The City shall keep records and accounts that enable it to provide the State, when requested, with the following: A. Copies of the City contractor's invoice(s) covering all contract construction. . . . B. Copies of, the endorsed andcance.1ed City'warrant(s) or check(s) paying for final contract construction, or computer documentation of the warrant s)issued,ucert:i..fIedby an appropriate City official that final construction contract payment has been made. C. Copies of all construction contract change orders and supplemental agreements. D. A certification form, provided by the State, signed by the City'S Engineer in charge of the contract construction attesting to the following: 1. Satisfactory performance and completion of all contract construction in accordance with State-approved City. plans, specifications and special provisions. . 2. Acceptance and approval of all materials furnished for the contract construction relative to compliance of those materials to the State's current "Standard Specifications for Construction" . 3. Full payment by the City to its contractor for all contract construction. E. Copies, certified by the City'S Engineer, of material sampling reports and of material testing results for the materials furnished for the contract construction. 6 83226 F. A copy of the "as built" plan sent to the State's District Engineer. ARTICLE IV - GENERAL PROVISIONS Section A. Replacement of Castings The City shall furnish its contractor with new castings and parts for . . ..' '. .' . 'all inplace, City~owned, ,f~cil1ties const:r-ucted hereu~<3;er when replacements are required" without cost or expense to the State~' Section B. Maintenance by the City Upon satisfactory completion of the roadway, parking lot and ~ bituminous trail construction to be performed within the corporate City limits under the construction contract, the City shall provide for the proper maintenance of the roadway, parking lot and bituminous trail and all of the facilities a part thereof, without cost or expense to the State. Maintenance shall include, but not be limited to, snow, ice and debris removal, resurfacing and seal coating and any other maintenance activities necessary to perpetuate, the roadway, parking lot and bituminous trail in a safe and usable condition. Upon satisfactory completion of the storm sewer facilities construction to be performed within the corporate City limits under ~ the construction contract, the City shall provide for the proper maintenance of those facilities, without cost or expense to the State. Upon satisfactory completion of the walkways construction to be performed within the corporate City limits under the construction contract, the City shall provide for the proper maintenance of the walkways, without cost or expense to the State. Maintenance shall include, but not be limited to, snow, ice and debris removal and any other maintenance activities necessary to perpetuate the walkways in a safe and usable condition. 7 83226' . Section C. Additional Drainage Neither party to this Agreement shall drain any additional drainage ,into the storm sewer facilities to be constructed under the construction contract, that was not included in the drainage for which the storm sewer facilities were designed, without first 'obtaihing, permission '.to do so from the other party. The drainage .areas served by: the storm sewer facilities' constructed under the construction contract are shown in a drainage area map, EXHIBIT "Drainage Area", which is on file in the office of the State's District Hydraulics Engineer at Roseville and is made a part hereof by reference with the same force and effect as though fully set forth herein. Section D. Future Responsibilities Upon satisfactory completion of the Parking lot, roadway, bituminous trail, storm sewer and walkway construction to be performed within . the corporate City limits under the construction contract, the City shall thereafter accept full and total responsibility and all obligations and liabilities arising out of or by reason of the use, operation, maintenance, repair and reconstruction of those items and all of the facilities a part thereof constructed hereunder, without cost or expense to the State. . section E. Examination of Books, Records, Etc. As provided by Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices of each party relevant to this Agreement are subject to examination by each party, and either the legislative auditor or the state auditor as appropriate, for a minimum of six years from final payment. 8 83226 Section F. Claims Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes section 3.736 and other applicable law govern liability of the State. Mi~esota Statutes Chapter.466 and other applicable'law.govern liability. of the .City. Section G. Nondiscrimination The provis~ons of Minnesota Statutes Section 181.59 and of any applicable law relating to civil rights and discrimination shall be ~ considered part of this Agreement as if fully set forth herein. Section H. Agreement Approval Be~ore this Agreement.sha~l.become binding and effect~ve, it shall be approved by a City Council resolution and receive approval of State and City officers as the l~w may provide in addition to the . Commissioner of Transportation or his authorized representative. ARTICLE V - AUTHORIZED AGENTS The State's Authorized Agent for the purpose of the administration this Agreement is Maryanne Kelly-Sonnek, Municipal Agreements Engineer, or her successor. Her current address and phone number 395 John Ireland Boulevard,. Mailstop 682, st. Paul, MN 55155, (651) 296-0969. of ~ are The City's Authorized Agent for the purpose of the administration of this Agreement is Larry Brown, City Engineer/Public Works. Director, or.his successor. His current address and phone number are 5755 . Country Club .Roa~f..'::s.l1orewood, MN 55331, (952) 474-3236. .,' ." ......... 9 83226 IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. STATE ENCUMBRANCE VERIFICATION Individual cerei:Eies that :Eunds have been encumbered as required by Mimt. Stat. !is I6'A.IS and l6'C.OS. DEPARTMENT OF TRANSPORTATION Recommended for approval: By By District Engineer ~pprove.d : Date ., By State Design Engineer MAPS Encumbrance No. Date COMMISSIONER OF ADMINISTRATION As delegated to Materials Manage~ent Division By By Date Date' OFFICE OF THE ATTORNEY GENERAL Approved as to fo:r:m and execution: Title . Date ,/1,,ID2- By. Date 00000000000000000000000000000000000000000000000 the Mayor and ~LI(!)od l/ Love.. I (Name) ~/ftl Adm I~ Is.*a~ I' (Ti tle l /-rt-A day of. ~:JfA.-60 ('i~,)_;C1 ~US: by? J (Name) , 2002, This Agreement was acknowledged before me this by and of the City of shorewood. Notary Public 9'-t0t ~~JdF My Commission Expires .-:hntU!..'!J.7;~ datiS- JEAN M. PANCHYSHYN NOTARY f\B.tC MINNESOl'A My ConrnInIonElqllres.lcl. 81. Ie 10 .~~ CITY OF SHOREWOOD RESOLUTION NO. 03-_ A RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE FREEMAN PARK DRIVEWAY CLOSURE, PARKING LOT IMPROVEMENT, AND APPURTENANCT WORK CITY PROJECT 00-04 WHEREAS, WSB and Associates, Inc. has prepared Plans, Specifications and Estimate dated April 22, 2002 for said improvement; and WHEREAS, the City Council has determined that the Plans, Specifications and Estimate are found to be in order. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of . Shorewood, Minnesota: 1. Plans, Specifications and Estimates were prepared by WSB & Associates, Inc. for such improvement. Said plans, specifications and estimates are hereby approved and shall be filed with the City Clerk. . 2. The City Clerk shall prepare and cause to be inserted in the official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, ad for bids, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specifY the work to be done, shall state that bids will be opened and considered by the Council at 10:00 a.m. on April 16, 2003 in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of March, 2003. WOODY LOVE, MAYOR ATTEST: ~raig W. Dawson, CITY ADMINISTRATOR ADVERTISEMENT FOR BIDS FREEMAN PARK DRIVEWAY CLOSURE, PARKING LOT IMPROVEMENTS, AND APPURTENANT WORK CITY OF SHOREWOOD, MN CITY PROJECT NO. 00-04 NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Shorewood at the office of the City Clerk until 1 0:00 a.m., April 16, 2003, at the City Hall and will be publicly opened and read at said time and place by representatives of the City of Shorewood. Said proposals for the furnishing of all labor and materials for the construction, complete in-place, of the following approximate quantities: . 600 4,500 2,500 2,360 520 520 200 5,000 1,300 SY CY CY Tons Tons Tons LF SF LF Remove Bituminous Pavement Common Excavation Select Granular Borrow Aggregate Base, Class 5 Type 41 Bituminous Wear Course Type 31 Bituminous Base Course 15" RC Storm Sewer Bituminous Walk Concrete Curb and Gutter, Design B612 The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents, Plans, and Project Manual as prepared byWSB & Associates, Inc., 4150 Olson Memorial Highway, Suite 300, Minneapolis, MN 55422, which are on file with the City Clerk of Shorewood and may be seen at the office of the Consulting Engineers or at the office of the City Clerk. Copies of Proposal Forms and the Plans and Project Manual for use by contractors submitting a bid may be obtained from the Consulting Engineers, WSB & Associates, Inc., 4150 Olson Memorial Highway, Suite 300, Minneapolis, MN 55422, upon deposit of Forty Dollars ($40) (non-refundable) per set. No bids will be considered unless sealed and filed with the City Clerk of Shorewood and accompanied by a cash deposit, cashier=s check, or certified check, or bid bond made payable to the City of Shorewood for five percent (5%) of the amount bid, to be forfeited as liquidated damages in the event that the bid be accepted and the bidder fail to enter promptly into a written contract and furnish the required bond. . No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Shorewood reserves the right to reject any or all bids. DATED: March 10, 2003 BY ORDER OF THE CITY COUNCIL sls City Clerk Shorewood, MN PUBLISHED IN THE: Sun Sailor Newspaper: Construction Bulletin: March 20,2003 March 21, 2003 and March 28, 2003 ADVERTISEMENT FOR BIDS FREEMAN PARK DRIVEWAY CLOSURE, PARKING LOT IMPROVEMENTS, AND APPURTENANT WORK CITY OF SHOREWOOD PROJECT NO. 00-04 WSB PROJECT NO. 1074-48 . " 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us CITY OF SHOREWOOD MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 17 February 2003 RE: Comprehensive Plan - Met Council Informal Review FILE NO.: 405(Admin - Comp Plan) Metropolitan Council staff has provided us with informal review comments regarding the Shorewood Comprehensive Plan (see letter, dated 14 October 2002). Much of what is cited in the letter is simply technical material that is already being worked on by City staff. Some of the Met Council comments suggest that clarification is necessary, while others reflect differences in City versus Met Council goals. Following are responses to the 14 October letter: . 1. Density. This is clearly an area where Shorewood and the Met Council part company. Given that little room exists for development, and what is left is considered in-fill in existing single-family neighborhoods, three units per acre will not be achieved. Ironically, a significant project currently under consideration (Capestone P.U.D.) will have three units to the acre, assuming it is approved as proposed. One other property that may be suitable for higher density residential development is the Xcel Energy site. Currently designated and zoned for commercial use, this may not be the best use of the property in the event of its redevelopment. Consideration should be given to designating this property as "Mixed Use". The current zoning need not be changed, but the Comprehensive Plan for the site could be amended to allow either commercial, or medium density residential, or a combination of the two. This would necessitate some change to the Zoning Code, since mixed use is only allowed on sites 20 acres or greater. ft ~~ PRINTED ON RECYCLED PAPER JlljA 1- . Memorandum Re: Comp Plan - Met Council Review Comments 17 February 2003 ..' Staff is currently working on the land use map and tabulation of acreages, existing and proposed. Since remaining development is considered to be in-fill, and the City is entirely served by municipal sewer service, a five-year staging plan would serve no purpose. 2. Historic Preservation. The Planning Commission has included historic preservation in its work plan. 3. Solar Access. A section addressing solar access will be added to the Natural Resources chapter of the plan; Actually, Shorewood's larger lots and building setback requirements are consistent with protecting solar access. 4. Implementation. Since Shorewood has been using the current Comp Plan for over two years, most ofthe implementation programs have already been adopted (e.g. wetland protection, tree preservation and reforestation, zoning, etc.). These will be listed in an appendix chapter of the Plan and forwarded to the Met Council. . 5. Capital Improvements Program. A copy of Shorewood' s most recent C.I.P. Will be provided to the Met Council. 6. 'Sewer. The Engineering Dept. is currently working on requested items. The number of individual sewage treatment systems (ISTS) is down'to less than three or four. No new on-site systems have been approved in over 20 years and Shorewood's development regulations prohibit construction of any new ones. Staff will review the remaining sites to see if connection to the municipal system is feasible. 7. Surface Water Management. Shorewood adopted its current Surface Water Management Plan near:ly two years ago. Due to some confusion at the Minnehaha Creek Watershed District regarding wetland data, the District has yet to approve the plan. Shorewood will 'incorporate the MCWD Wetland Functions and Values study into our plan, once the study is available. . 8. Water Supply. Technical- staffis working on this. 9. Transportation. Staff will update the functional classifications in the Comp Plan, consistent with Met Council's system. Mass transit comments will be addressed. 10. Tree Preservation. A copyofShorewood's Tree Preservation and Reforestation Policy will be provided to the Met Council. 11. Land Use. LU-1. Shorewood already requires conservation easements, and where appropriate, clustering (e.g. Marsh Pointe, Apple Ridge, High Ponte, Watten Ponds, etc. etc. etc.). -2- -3- Memorandum Re: Comp Plan - Met Council Review Comments 17 February 2003 LV-S. Shorewood has adopted zoning revisions that provided for the maintenance offrre lanes, and to encourage existing marinas to remain in operation. No additional public access has been suggested. LV-8. Shorewood's large lot residential standards prevent overintensification of development. This is enhanced by Shorewood's commitment and adherence to state Shoreland Management Regulations. Met Council representatives should compare Shorewood's shoreline with the other 14 Lake Minnetonka communities. LV-IS. Shorewood does promote cOlmections to the regional trail (LRT). Shorewood has had a park dedication requirement since the early 70's. 12. Affordable Housing. The 60 units committed to have been built - Shorewood Ponds. Although built at ne~ly six units to the acre, the project apparently failed to qualify as affordable by Met Council definition. At one time the Met Council agreed that some adjustment of "affordable" was in order based on regional land value differences. If this is no longer the case, affordable housing in Shorewood may not be attainable. . We have tried to make the case that the South Lake, when viewed as a whole, provides a reasonable mix of housing choices. Tom Goodrum from the Metropolitan Council will attend the Planning Commission Study . session on Tuesday, 18 February to elaborate on Met Council's review of the Comprehensive Plan. . Cc: Craig Dawson Tim Keane Larry Brown Tom Goodrum ~ Metropolitan Council Building communities that work . October 14,2002 Brad Neilsen, Plam1ing Director City of Shorewood 5755 COWltJ:y Club Road Shorewood,~ 55331 OCT 1 " Re: Informal Review of City's Comprehensive Plan Dear Brad: Thank you for submitting the Shorewood Comprehensive Plan for infol111al review on August 14,2002. The teduiical reviewers' comments on the draft comprehensive plan are noted ill this letter. Although the reviewers were thorough in preparing their comments, additional information may be requested when the city submits a plan to the Metropolitan Council for . formal review. Please call me or any of the reviewers if you have questions regarding their comments. The Council looks forward to Shorewood's 2020 comprehensive plan update. Planning and Technical Assistance (Tom Goodrum, 651-602-1513) The proposed overall density of approximately 0-1 unit per acre does not reflect the regional goals of the Council. Tp.e poUcy of~e Council is to have newdevelopment.occurring at a density of 3 units per acre. The overall density of the city may be less than this number, but. it is expected that 'new 'development and i:Qfill development provide a 3-unit per acre density to accommod~te future growth of the region. The forecasts for Shorewood show a household projection of3,000 households by 2020 and 3,200 by 2030. The city plal1needs to reflect these household goals. The plan needs to include a map and acreage of existing land uses with a second map showing the future land uses. If the city has specific time frames for future development, a staging plan in . five-year increments, would be needed. I have enclosed a work sheet that identifies the information that needs to be incorporated for your consideration. The plan needs to include infol111ation on historic site preservation. The plan needs to include infonnation on solar access protection. (A section of Scott County's plan that references solar access is attached for your review.) An implementation program is needed with a narrative description of the local programs, fiscal devices and other actions to implement the comprehensive plan, including official controls (such as zoning, ,other ordinances and regulations). Although the summary recommendations in each of your comprehensive plan sections state the goals of the city and provide some examples of how those goals would be achieved, a more detailed implementation plan would be needed. That plan will need to provide a schedule for preparing, adopting and administrating such controls. ">lww.metrocouncil.org Metro Info Line 602-1888 230 East Fifth Street . Sl. Palll. Minnesota 55101-\626 . (65\) 602-1000 . fa.... 602-1550 . TrY 291-0904 An Equal opportunely Employ..r Surface Water Management The city is located in both the Mimlehaha Creek and Riley-Purgatory-Bluff Creek watersheds. Both of these Watershed Districts have prepared 'second-generation' watershed management plans. Local governments are allocated two years, by law, to prepare a local water management plan element following completion of the final watershed plan (since the city is within more than one watershed). The legal allotted two-year window of time has passed. . Brad Neilsen, Planning Director October 14, 2002 Page 2 A Capital Improvement Plan is needed for transportation, sewers, parks, open space facilities and water supply, with sufficient information that the Council can determine whether the local plans for these systems conform with the regional system plans. Wastewater, (Donald Bluhm, 651-602-1116) . The following information is requested to update the wastewater resources plan element of the overall comprehensive plan: . A sewer map. . Flow projections (5-year increments) by comlectiol1 points to interceptors. . An inter-community flow agreement. . The plan does a good job of identifying III efforts but doesn't acknowledge the III goal for the city or the city's intentions to meet these goals. Environmental Resources Planning Management, (Jim Larsen-651-602-1159) General The city submitted a similar document for informal review in April of2001. The same concerns found at that time essentially remain. The following comments are updated upon review of the new submittal. Sanitary Sewers - Individual Sewage Treatment Systems (ISTS) The document needs to be revised to provide more ISTS program information. While it states (on page CF-5) that sanitary sewers are available to all areas of the city, Public Utilities policy no. 8 (on page CF -11) proposes that. remaining ISTS be phased out where possible and the installation of new systems be prohibited. . The city needs to state how many ISTS remain in operation in the city, and provide a copy ofits ISTS ordinance for review. Additionally, the city needs to have an ISTS management program in place that insures remaining systems are operated and maintained in accordance with MPCA Rule 7080 and Council guidelines. An adequate management program is one, which maintains a database of existing ISTS information, and is used by the city to remind homeowners of the need to pump their system at least once every three years. Brad Neilsen, Planning Director October 14, 2002 Page 3 The docwnent states (on page CF-18) that the city has undertaken a complete update of its original stormwater management study. Upon completion of the update, it should be sent to each of the watersheds and the Council for simultaneous review and COmmel1.t, as called for by state rules. If preparation of the update is still in progress, we request that the city provide a copy of the executed contract between the city and its prepareI', along with a schedule for its completion. If the update has been completed, the city needs to provide a copy of the plan to Council staff for review and comment. The document contains adequate policy language in its Natm-al Resom-ces chapter to indicate consistency with the Council's Interim Strategy to Reduce Nonpoint Source Pollution to All Metropolitan Water Bodies. However, the document does 110t identify the need to update CtuTent development regulations and land use controls to incorporate adequate sedimentation, erosion control, and water quality treatment basin design criteria. The city either needs to provide a copy . of its land use controls which (have been modified to) implement the Strategy criteria, or provide a resolution indicating that controls will be amended to incorporate the criteria, within 120 days of Council affirmative action on the overall plan. The land use controls need to indicate that the city requires utilization of erosion control best management practices and NURP wet detention basin design criteria, consistent with the policy language found in this informal submission of the city's comprehensive plan and the Council's Interim Strategy. Water Supply The city's existing water supply plan was submitted and reviewed in 1996. TIllS document states (on pages CF-14 to 17) that the plamled expansion of the water supply system to provide city- wide access was not implemented, in favor of concentrating on making the existing system 'more reliable and financially viable.' The following information is requested to update the water supply plan element of the overall comprehensive plan: . Update existing water supply plan water use Tables 1II-3, -6, -7, and -8 to incorporate data from 1995 through 2001. . Update the plan to indicate the cm-rent status of construction projects proposed either on page II-6 of the original plan (elevated storage tank for the Boulder Bridge Farm subsystem, and the interconnection of some or all subsystems), or in the January 1996 Implementation Plan Report. . Discuss what system improvements are plalU1ed or have been undertaken to make the existing system more reliable and financially viable. . Provide a copy of the city's current Capital Improvement Plan. . Transportation, (Ann Braden 651-602-1705) The following information is requested to update the transportation plan element of the overall comprehensive plan: . The most cun-ent roadway ADT -COlU1cil can provide this data. . Traffic Forecasts for the year 2020-Coul1cil can provide this data. . An allocation of 2020 population, households and employment to the city's TAZs (623, 624, 625, 628, 629 and 632). . A current and accurate Functional Classification Map-CO\.U1cil can provide this data. Brad Neilsen, Planning Director October 14, 2002 Page 4 . The plan is out of date regarding: . Functional classification: The "intermediate arterial" definition has 110t been used in over 10 years. Highway 7 is a principal arterial. "A" Minor artelials should be distinguished. . References to "Metropolitan Transit Commission" and "Metropolitan Council Transit Operations" should be replaced by "Metro Transit". . Metro Transit will provide comments on transit service when a formal review is submitted. Parks and Open Space (Michael McDonough, 651-602-1054) Natural Resources Section . NR-19 #4. While the plan talks about preserving vegetation, it could specify methods for protecting and reestablishing native vegetation. . Land Use-Section . L U -1. If and when large estates are subdivided, consideration should be given to clustering, conservation easements and other methods to protect important natural resources and fragmentation of natural areas. . LU-5. Since most of the community does not own water frontage on Lake Minnetonka, if and when the two marinas (Shorewood Yacht Club and Howard's Point Marina) redevelop, the city should ensure some fonn of public access to the lake. . LU-8 # 19. States that the city's lake shore shall be protected from over intensification of 'use and development. How is the city going to accomplish this? . LV -15. The city should promote local connections to the Regional Trail in the city. Does the city have a park dedicatiol1 requirement? Several years ago the Association of Metropolitan Municipalities (AMM) published a list of dedications of requirement of many cities in the metro. This may be helpful to the city. Additional comments have been attached that provide relative information to natural resources and open space protection. Housing, (Guy Peterson 651-602-1418) The city has a goal of adding at least 60 "affordable" senior housing units. This is indicated in the attached resolution that initiated Shorewood's participation in the Livable Community Act Brad Neilsen, Planning Director October 14, 2002 Page 5 (LCA) Local Housing Incentives Program. Neither, this specific number or description, 110r a sufficient amount of land to accommodate this number is clearly delineated in the plan. . The plan must note the numerical goal agreed to in the 1996 LCA goal-setting process. Or, the city canjust accept the Metropolitan COlUlcil's benclmlarks and add those numbers to the plan. . The plan must identify land available for development 01' redevelopment by 2010 to meet tIus goal, either 6 acres at 10 units per acre, or 10 acres at 6 units per acre. . The senior ownership units that were added since 1996 do not meet the LCA goals as they were stated in the resolution. The agreed upon goals clearly said "affordable" senior units, none of which have been developed in Shorewood since 1996 according to the annual numbers reported to the Metropolitan Council. Thank you for submitting your plan for informal review. I believe that these comments will . assist the city in preparing a complete plan for formal review by the Metropolitan Council. If you have any questions please call Tom Goodrum, Sector Representative, at 651-602-1513 or any of the teclmical review noted in this letter. Sincerely, . (~, /,' / ~;--l 1// I., k .... )".~. ..I.,rC--!.-~..t/ ,...",..--"-'"'''''~~ I.' ----tt Phyllis Hanson, Manager, Planning and Teclmical Assistance CC: Mary Hill Smith, Metropolitan Council Member District 3 Eli Cooper, Director, Planning and Growth Management Tom Goodmm, Principal Reviewer and Sector Representative Cheryl Olsen, Referrals Coordinator . ~ -: ,1-