021003handout
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD -SHOREWOOD, MINNESOTA 55331~8927 - (952) 474-3236
FAX (952) 474-0128 . www.ci.shorewoqd.mn.us . cityhaH@ci.shorewood.mn.us ~
MEMORANDUM
pATE:
February 10, 2003
TO:
Mayor and City Council
Craig W. Dawson, City Adm,inistr~tor ~
~ Clarificationofthe January 27,2003 Regular Meeting Minutes
FROM:
RE:
Councilmem,ber Zerby requested the January 27,2003 meeting minutes be edited to include his
specific objections tothe CIP. The following revision is shown in underline on the attached page
6 of the minutes. Council will be asked to approvethe January 27,2003 Regular Meeting
minutes, as amended:
Councilmember Zerl:>Y stated he the intent of the document still ,remained unclear, and as
such, he cpuld not support it. He specifically objectedto the inclusion of ~, proposed city
hall project, as he believed there had not yet been a'sufficient public process regarding
need for a new facility. and he believed that there had not been thorough planning ,for
street repair and replacement starting in 2005.~
.~
t..1PRINTED ON RECYCLED PAPER
..
.A REGULAR CITY COUNCIL MEETING MINUTES
January 27, 2003
Page 6 of 7
Administrator Dawson stated the CIP was considered a "living" document, and revision was anticipated
in June ofthis year to address projects of concern slated for 2003-2004. He noted the first two years of a
CIP were considered the most important with revisions to follow as the years progressed and projects
needed updating. He also noted the CIP would set forth a practical work program, and he fully
appreciated all comments stated by Council.
Councilmember Zerby stated he viewed the CIP as having more serious consequences. Once approval
was granted, he believed he was accountable to answer questions about projects that would be found in
the CIP as well as any subsequent future decisions related to approved projects found within the CIP. He
suggested Staff revise the CIP to include projects and areas of concern.
Garfunkel moved, Zerby seconded, a Motion to Amend by removing the Paragraph in Resolution
NO. 02-011, beginning with "Be It Further Resolved...."
Councilmember Zerby stated he would support the resolution with this amendment as it spoke more to the
design and intent of the document in his opinion.
Councilmember Lizee stated she was concerned the amendment would impede progress to be made in the
Year 2003 projects outlined in the CIP.
Attorney Keane clarified Council was obligated by Statute to adopt the CIP. Updates would and should
be considered on an annual basis. The first year detailed in the CIP had been appropriated through the
City's budget process, and the second year would be reflected in the 2004 budget. Years 3 through 5
should be viewed as planning aspirations, with each year taking steps to budget, appropriate, and spend
toward those projects. He noted these projects would most certainly become clearer as the years passed,
and needs became clearer. He also noted all projects would need to be approved before actual
implementation, except for those projects and purchases funded by the equipment fund.
Councilmember Turgeon stated she believed Council was bordering on micromanaging the CIP and Staff.
Garfunkel withdrew the motion to Amend Resolution No. 02-011.
Mayor Love stated he appreciated the concerns expressed by Council and discussions Council held in
making it accountable to the CIP. He stated he believed approval of the CIP would not grant approval to
all projects found within its covers, but would allow Staff to begin the appropriate processes necessary to
explore the needs of each project.
Mayor Love recessed the meeting at 9:03 P.M. and reconvened the meeting at 9:12 P.M.
Councilmember Zerby stated he the intent of the document still remained unclear, and as such, he could
not support it. He specifically objected to the inclusion of a proposed city hall project. as he believed there
had not yet been a sufficient public process regarding need for a new facility. and he believed that there
had not been thorou~h planning for street repair and replacement starting in 2005.
Lizee moved, Turgeon seconded, Amending the Original Motion to Approve by including the
Paragraph in Resolution No. 03-011, title "Be It Further Resolved.....only those projects identified
to be undertaken in the Year 2003."
Councilmember Turgeon explained she viewed the CIP projects detailed for the Year 2003 were to be
included in the 2003 budget, with expenses shown in the Year 2004 as imminent for the next year.
Depending on other factors and funding, she anticipated revision of the CIP by July of each year, as the
CIP was a "living document."