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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 16, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
Mayor Love _
Garfunkel
Lizee
Zerby _
Turgeon _
2. APPROVAL OF MINUTEs
A. City Council Regular Meeting Minutes, November 25,2002 (Att.-#2A Minutes)
B. City Council Special Meeting Minutes, December 2, 2002 (Att.-#2B Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.-#3A Claims List. Also includes a list sorted
by department.)
B. Approving Year 2003 Refuse Hauler Licenses (Att.-#3B Proposed Resolution)
C. Approving Year 2003 Tree Trimmer Licenses (Att.-#3C Proposed Resolution)
D. Approving Year 2003 Agreement for Animal Control and Animal Impound Services
(Att.#3D Agreements)
E. Authorizing the City Administrator to Enter Into an Agreement for Cleaning Services at
Shorewood City Hall and Public Works Facilities (Att-#3E Agreements)
F. Authorizing the City Administrator to Enter into an Agreement for Computer Network
Maintenance Services for 2003 (Att.-#3F Agreement)
G. Authorize Services for 2002 Audit (Att.-#3G Finance Director's memorandum)
H. Approving Therapeutic Massage license renewals for 2003 (Att.-#3H Deputy Clerk's
memorandum)
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CITY COUNCIL AGENDA - December 16, 2002
Page 2 of 3
I. Authorizing the Mayor and City Administrator to Extend the EPDB Conditional Use
License Agreement with Hennepin County (Att.#3I Proposed Resolution)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. PRESENTATIONS
A. Presentation of contribution to the City by the Shorewood Parks Foundation (Att.-#5A
Administrator's memorandum)
6. PARKS - Report by Representative
A. Report on Park Commission Meeting of December 10, 2002 (Att.-#6A Minutes)
B. Accepting the Parks Master Plan (Att.-#6B Public Works Director's memorandum)
7. PLANNING - Report by Representative
A. Variance to Build on a Substandard Lot (Att.-#7A Planning Director's Memorandum)
Applicant: Craig and Karine Buechler
Location: 5655 Eureka Road
B. C.U.P. and Zoning Text Amendment (Att.-#7B Planning Director's Memorandum)
Applicant: St. John the Baptist Church rep. Cemetery of the Resurrection
Location: 5555 Covington Road
C. Preliminary and Final Plats - Boyer Lake Minnewashta (Att.-#7C Planning Director's
Memorandum)
Applicant: Boyer Building Corporation
Location: Portions of 3121 Highway 7, Chanhassen
8. GENERAL
A. 2003 Budget- Approving the 2003 Budget and Approving the Property Tax Levy
Collectible in 2003 (Att.-#8A Finance Director's Memorandum, Proposed Resolution)
B. Establishing the 2003 Pay Scale and City Insurance Contribution (Att.-#8B Proposed
Resolution)
C. Authorizing the Transfer of Funds (Att.-#8C Proposed Resolution)
D. Set 2003 Utility Rates (Att.-#8D Proposed Resolution)
E. Excelsior Area Chamber of Commerce Request for Funds for Holiday Lighting (Att.-#8E
Administrator's memorandum)
F. Recommendation of Appointments by Hennepin County Board of Commissioners to the
Minnehaha Creek Watershed District (MCWD) Board of Managers (Att.-#8F
Administrator's memorandum, Proposed Resolution)
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CITY COUNCIL AGENDA - December 16, 2002
Page 3 of 3
9. ENGINEERINGIPUBLIC WORKS
A. Proposal for Professional Services for Glen Road and Harding Lane Stormwater Services
(Att.-#9A Public Works Director's memorandum)
B. Proposal for Professional Services for NPDES Study - Phase IT (Att.-#9B Public Works
Director's memorandum)
C. Receive Petition from Chaska Road residents for Roadway Modifications (Att.-#9C
Public Works Director's memorandum)
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. County Road 19 Intersection
3. Public Safety Facilities
B. Mayor & City Council
1. City Administrator's Performance Assessment
11. ADJOURN
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CITY OF
SHOREWOOD
,
5755 COUNTRY CLUB ROAD. SH<?REWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.C1.shorewood.mn.us.cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 16 December 2002
The Liquor Committee will meet at 6:30 this evening.
An EDA meeting will immediately follow the Regular Council meeting
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Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This motion adopts the annual resolution to approve licenses for Refuse
Collectors for the year 2003. .
Agenda Item #3C: This motion adopts the annual resolution to approve licenses for Tree
Trimmers for the year 2003.
Agenda Item #3D: This motion authorizes the Mayor and City Administrator to enter into an
Agreement for Animal Control Services with the City of Orono, and Animal Impound
Services with Paws, Claws, and Hooves. An increase is requested for Year 2003
Services for each Agreement.
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Agenda Item #3E: For the past several years, the City has had its custodial cleaning service
contract with Senior Community Services, specifically with Drew Kriesel. Upon mutual
agreement, Mr. Kriesel would provide cleaning services at the Public Works facility only.
Staff received two quotes for cleaning service for the City Hall building, and is
recommending this contract be awarded to Coverall.
Agenda Item #3F: The Geek Squad has performed flawlessly over the last year. Once a
month Lars Eber, Special Agent 87 arrives at City Hall to maintain the computer network
system. Since that time, we are happy to report that the system has not crashed.
As such, Staff is recommending approval of the proposal for continued computer network
maintenance for the year 2003.
Agenda Item #3G: This motion approves an agreement with City Auditors Abdo, Eick and
Meyer for auditing services for the year ending December 31, 2002. A simple majority
vote by the Council approves this motion.
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t.., PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of 16 December, 2002
Page 2 of 4
Agenda Item #3H: This motion approves the annual Therapeutic Massage license renewals
for the year 2003.
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Agenda Item #31: This Resolution extends the annual Agreement with Hennepin County for
Electronic Parcel Database (EPDB) for the purpose of obtaining Shorewood parcel data
during the Year 2003. Approval requires a simple majority vote.
Agenda Item #5A: The Shorewood Parks Foundation plans to present a $4,500 check to the
City Council toward its $100,000 commitment over 10 years to Eddy Station. Proceeds
came from the Art & Craft Fair on November 2, 2002.
Agenda Item #6A: Park Commissioner Paula Callies will be present to report on the Park
Commission meeting conducted on December 10, 2002.
Agenda Item #6B: The Park Commission has recommended that the Park Master Plan be
approved for inclusion in the City's Comprehensive Plan.
Agenda Item #7 A: Craig Buechler has requested a variance to build on a substandard lot at .
5655 Eureka Road. The lot is 1433 square feet smaller than what is considered buildable.
Mr. Buechler's plan has been designed to fit the triangular-shaped lot. The plans also
substantially correct existing zoning deficiencies on the property, not the least of which is
to eliminate the current nonconforming use of the property. The existing structure on the
property is a two-family dwelling in a single-family zoning district. The Planning
Commission voted unanimously to recommend approval of the variance.
Agenda Item #7B: St. John the Baptist Church in Excelsior owns the cemetery located south
of Highway 7 between Covington Road and Old Market Road. Church representatives
have prepared plans for the ultimate development of the cemetery, including gravesites
and possible future mausoleums. Cemeteries are a Conditional Use in residential zoning
districts. One of the elements of the plan is to move the existing driveway approximately
90 feet to the south. The City Engineer has recommended approval provided the
driveway is at least 250 feet from the crest of the hill on Covington Road. .
The Church also requests an amendment to the Zoning Code that would allow gravesites
to be located within the 50 foot setback adjacent to public rights-of-way. The Planning
Commission voted 2/4 to approve the Conditional Use Permit, and 6/0 to approve the
amendment. The Council should direct staff to prepare Findings of Fact and an
Ordinance text amendment for review at the 13 January 2003 City Council meeting.
Agenda Item #7C: Boyer Building Corporation is developing a residential subdivision on the
south side of Highway 7, directly across from Seamans Drive. A sliver of land on the
north side of the plat is located in Shorewood. As a result the platting requires our
approval. The portion of the plat in Shorewood Will simply end up as the backs of the
residential lots. There will, however, be some site alteration on the Shorewood land to
accommodate ponding and wetland mitigation. Staff recommends approval of the
preliminary plat, subject to restrictions on the land in Shorewood and to additional tree
replacement adjacent to the highway. The Council should direct staff to prepare a .
" Executive Summary - City Council Meeting of 16 December, 2002
, Page 3 of 4
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resolution for review and approval at the 13 January Council meeting, at which time a
final plat can also be considered.
Agenda Item #8A: On September 10, 2002 the City Council approved the Proposed 2003
Budget which was subsequently certified to Hennepin County. The City held a Truth-in-
Taxation Public Hearing for the Proposed 2003 Budget and Tax Levy this year on
December 2, 2002. The attached proposed resolution approves a final 2003 Budget and
2002/2003 Tax Levy. The levy must be certified to the County Auditor by December 28.
Agenda Item #8B: The 2003 budget process included adjustments to city employee salary
ranges and the City's contribution toward the employee insurance plan. The attached
proposed resolution approves these adjustments to the pay ranges and sets the City's
insurance contribution at $538 per month per employee. The schedule provides for a 2%
increase in January and a 2% increase in July. If adopted, the changes will be effective
January 1, 2003.
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Agenda Item #8C: The City Council budgeted transfer of monies to and from various funds
for capital improvement and other purposes in the 2002 Operating and Capital
Improvement Budgets. This resolution authorizes the transfer offunds as authorized and
budgeted by Council.
Agenda Item #8D: After reviewing the Enterprise Fund budgets at a work-session, the City
Council indicated support for rate increases in the Sanitary Sewer, Water, Recycling, and
Stormwater Management utility funds. Staff is recommending approval of the proposed
resolution that authorizes the rate increases discussed by the Council at that time.
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Agenda Item #8E: The Excelsior Area Chamber of Commerce has issued a general plea for
funds to be used for the holiday lighting in downtown Excelsior. Thus far, around $5,000
has been given to the Chamber, including $2,000 from the City of Excelsior. In 2001, the
Shorewood City Council decided to forward $1,000 for this activity. No amount is
included in the City's 2002 budget;'any funds authorized would come from the Council's
contingency.
Agenda Item #8F: The Hennepin County Board of Commissioners is accepting nominations
for appointment to the Minnehaha Creek Watershed District (MCWD) Board of
Managers. The terms of two individuals are expiring in March 2003. Neither individual
has formally indicated whether they would seek reappointment.
Agenda Item #9A: WSB and Associates, Inc has provided a proposal to study the Glen Road,
Harding Lane and Amlee Road subwatersheds. Staff is recommending approval of the
proposal.
Agenda Item #9B: In 1987 amendments were made to the federal Clean Water Act that
requires implementation of a two-phase program to address erosion and pollution present
in stormwater runoff. This program is known as the National Pollution Discharge
Elimination System (NPDES).
Executive Summary - City Council Meeting of 16 December, 2002
Page 4 of 4
As of March 10, 2003, all cities, population 10,000 and less that operate a stormwater
drainage system must have in place Phase II of the NPDES permit system. WSB and
Associates has provided a proposal for developing the NPDES II program for the City of
Shorewood. The cost of the proposal is based upon a time and materials basis, not to
exceed $10,000. While this amount is sizeable, several municipalities are reporting costs
ranging from $20,000 to $50,000 to complete the program. Therefore, Staffis
recommending approval of a motion that accepts the proposal prepared by WSB and
Associates for implementation of the NPDES II permit program.
Agenda Item #9C: A petition that has been received by the City from the residents whom
abut "Old Chaska Road" requesting changes in the pavement structure for the roadway.
Staff will present this item for consideration during Mondays meeting.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 25, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE CITY COUNCIL MEETING
t' \!' 1\ F' T' '
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Mayor Love called the meeting to order at 7:04 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Zerby; Administrator Dawson;
Attorney Keane (arrived 7:06 P.M.), Engineer Brown, Finance Director Burton, and
Planning Director Nielsen
Absent:
Councilmember Turgeon
B.
Review Agenda
Mayor Love reviewed the Agenda for this evening. Administrator Dawson requested Item 3F be moved to
Item 8A, and Director Nielsen requested Item 6E be removed from the Agenda and continued to the
January 27,2003, Regular City Council Meeting Agenda.
Lizee moved, Zerby seconded, Approving the Agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, November 12, 2002
Garfunkel moved, Zerby seconded, Approving the City Council Regular' Meeting Minutes of
November 12, 2002, as presented. Motion passed 4/0.
B.
City Council Work Session Minutes, November 12, 2002
Lizee moved, Garfunkel seconded, Approving the City Council Regular' Meeting Minutes of
November 12,2002, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Zerby moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Approval of Property and Liability Insurance Renewals
C. Setting a Date for the Public Information Meeting/Smithtown Road Open House
D. Authorization Accepting Proposal for Stormwater Management Plan Update
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REGULAR CITY COUNCIL MEETING MINUTES
No,'ember 25, 2002
Page 2 of 8
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E. Authorizing additional resources for the annual Appreciation Event
F. Setting the Date for the Radisson Road Open House meeting (This item was moved to
Item SA for further discussion and consideration.)
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
l1lere were no matters from the floor presented this evening.
5. PARKS
A. Report on Park Commission Meeting Held November 13, 2002
Commissioner Davis reported on matters considered and actions taken at the November 13, 2002, Park
Commission Meeting (as detailed in the minutes of that meeting). .
B. Recommendation for Park Priority Policy
Commissioner Davis briefly reviewed the Park Priority Policy as part of her report on the Park
Commission Meeting of November 13,2002. Engineer Brown commented the fraction utilized in the
Priority Policy was an objective approach to maximizing field usage.
Councilmember Lizee stated she was happy to see work completed on the management package of the Park
Priority Policy, as it would benefit all teams trying to utilize City parks.
Mayor Love questioned whether the Policy addressed issues of priority ranking between user groups for
field usage. Engineer Brown stated initial discussions had attempted to determine a priority ranking system
for the various users. However, after several attempts to do so, the Park Commission detennined it would
be objective, defensible, and logical to work with the recommendation set forth in the Park Policy as
everyone would have equal opportunity for field usage and access to City park facilities.
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Commissioner Davis commented the recommendation of the Park Commission was unanimous regarding
tlns Policy, as it provided an objective opportunity for all organizations. She went on to explain the
discussions included review of previous rosters for users, and it was determined tlle numbers of players
within the organizations would provide objectivity in the formula for determining field usage, thus negating
the need for giving priority between sports organizations.
Mayor Love stated he was concerned about scheduling difficulties and was hopeful older teams could be
placed next to younger teams as role models.
Councilmember Lizee stated the Park Priority Policy was a necessary tool for managing the parks.
Lizee moved, Zerby seconded, Approving the Park Priority Policy as presented.
Mayor Love questioned whether updates could be made available as to the effectiveness of Park Priority
Policy. Engineer Brown responded affirmatively, noting the first year would most likely be challenging,
and adjustments could and would be made as necessary.
REGULAR CITY COUNCIL MEETING MINUTES
November 25, 2002
Page 3 of 8
Councilmember Lizee stated she liked the policy as all information was available equally for all, and she
thought it was an appropriate time to implement the policy.
6. PLANNING
Commissioner Woodruff reported on matters considered and actions taken at the Planning Commission
Meeting of November 19, 2002.
A. Revised Site Plan - Cub Foods Store
Applicant: Shorewood Village Shopping Center
Location: 23800 Highway 7
Councihnember Garfunkel recused himself from discussions on this matter to avoid any potential conflict
of interest in this case, and left Council Chambers.
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Director Nielsen explained a revised site plan had been submitted for review due to a request for a larger
water storage tank on the site. While a water storage tank holding 120,000 gallons was approved as part of
the original site plan, the Fire Marshal indicated a tank in excess of 300,000 gallons "'3S needed to
maintain adequate fire flow to the site. As a result, the developer's engineers proposed either a taller tank,
or a larger diameter tank with same height as what was originally proposed. Director Nielsen also noted
the developer continued to explore options for bringing municipal water to the site, either from the City of
Ch::ln ha ssan or Cit}Lof.Shar.~aad.-.S.bo.u ld these_efforts fail ,..aJ.a.rgeLW.ater...star.age...tank-l<v-oulcI-he-neecled;- __ ___
thus, the reason for this request.
This tank would continue to be located in the northeast comer of the buildable area of the property.
Parking had been rearranged to accommodate the proposed larger tank, and, as result of the rearrangement,
had gained an extra parking space. Previously approved landscaping for the northeast comer of the site
would screen the location of the tank. It was also recommended three of the proposed Austrian Pine be
increased in size to 10-12 feet in height. The developer's architect proposed painting the tank an olive or
sage green color to further diminish it from view.
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Failing the public water alternatives, approval was recommended for the revised site plan, subject to the
requirement of the three larger pine trees and the green paint on the tank. Approval of this revised site plan
would allow the project to move forward as many agencies would need to approve the plans, and site
preparation could begin as early as mid-December of this year.
Councilmember Lizee clarified the issue, noting if municipal water could be made available to the site from
either city, the water storage tank proposed in the original site plan, as well as the larger water storage tank
in the revised site plan, would not be necessary at all. Director Nielsen responded affirmatively.
Lizee moved, Zerby seconded, Approving the Revised Site Plan for a Conditional Use Permit, subject
to Staff recommendations, for Shorewood Village Shopping Center, 23800 Highway 7.
Councilmember Zerby questioned whether the water storage tank had any protection around its base from
being hit by a vehicle. Director Nielsen explained curbing would be present, however, further review of
this issue would be handled by the City Engineer as part of the final site plan review.
Motion passed 4/0.
REGULAR CITY COUNCIL MEETING MINUTES
Nmrember 25, 2002
Page 4 of8
B. Final Plat - Oak View Estates
Applicant: 3Z Holdings, L.L.C. (Arnie Zachman)
Location: 6090 Chaska Road
Councilmember Garfunkel retumed to Council Chambers.
Director Nielsen explained the applicant for the property located at 6090 Chaska Road had submitted a
final plat that proposed subdividing the property into three twinhome lots, with six units total for the site.
Upon review of the preliminary plat, the Planning Commission had requested review of the Tree
Preservation and Reforestation Plan prior to final plat review by Council. The Commission reviewed the
Plan with approval, and noted other issues of concern had been resolved before Council consideration of
the final plat this evening.
Director Nielsen stated three issues remained for resolution. Approval of the final plat by the Minnehalla
Creek Watershed District was needed; an estimate of improvements for the customary letter-of-credit; and
a title opinion prior to the release of the final plat.
Engineer Brown also commented on issues regarding right-of-way, easements, and roadways; sanitary
sewer and water services; and grading, drainage, and erosion control. Engineer Brown recommended
approval of the final plat, subject to certain conditions. He stated the applicant's engineer should submit
final construction plans, specifications, and estimate to the Director of Public Works for review and
approval prior to the commencement of the any construction. The applicant was also responsible for all
f-0aciwa:Y--G0n.BtmGtiGn.-fr-Q1:l.1-ChaskarRoad-t.Q-th~n.d-Qf-tl:1e-cul...Qe--~e-appli-Gant-alB0-n."doo-t-e-submit
stormwater calculations that demonstrated the predeveloped runoff rate had been maintained for the 100-
Year HWL and the NWL for the subject parcel. The applicant still needed to obtain a permit from the
Minnehaha Creek Watershed District. Finally, the applicant's engineer should revise the grading plan to
include a drainage sale, as part of the initial grading of the site, for the rear lots of 1 through 4. The
proposed swale shall have a minimum longitudinal slope of 2.0 percent and should be located a minimum
of20 feet outside of the proposed building pads.
Garfunkel moved, Zerby seconded, Approving RESOLUTION NO. 02-090, "A Resolution
Approving the Final Plat for Oakview Estates, subject to Staff recommendations, for 3Z Holdings,
L.L.C. (Arnie Zachman), 6090 Chaska Road." Motion passed 4/0.
Director Nielsen stated he had met with concerned residents of that area regarding the speed with existing
conditions along Chaska Road. Alternatives were proposed to the group, with a petition potentially being
submitted for Council review at the December 16, 2002, Regular City Council Meeting.
C. Concept Stage Plans - High Point PUD
Applicant: Lecy Construction
Location: North side ofHwy. 7, East of Shore wood Village Center
Director Nielsen explained the applicant owned two parcels ofland located at 23520 and 23570 State
Highway 7. The applicant proposed to subdivide the property, initially into three lots and four outlots, with
the possibility of one of the outlots being resubdivided in the future. He then noted the surrounding zoning
and land use of the property and also noted the property contained approximately 7.2 acres, of which 1.27
acres was a designated wetland. Due to certain challenges presented by terrain and access, the developer
proposed to develop the property by means of Planned Unit Development (P. U.D.). The first three lots
would be accessed by a private cul-de-sac, extending northward from an existing service road to Highway 7.
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REGULAR CITY COUNCIL MEETING MINUTES
November 25, 2002
Page 6 of 8
Director Nielsen stated the most significant change being requested was the roofing materials.
"Architectural grade" asphalt shingles were being proposed, instead of the original light gray, standing-
seam metal panel roof. Also, the approved plans included stamped and stained concrete to resemble
stonework at the base of the building. It was hoped the retaining walls would have a similar appearance to
complement the retaining walls proposed for the County Road 19 project. The architects now proposed
using a rock-faced concrete block for the base of the building and concrete with "rustificatiol1 joints" for
the retaining walls. As part of his review, Director Nielsen recommended the rock-faced block be placed as
low as possible on the east elevation facing the Shorewood Lane homes. Also, the asphalt shingles should
be somewhat darker than the metal roof was going to be. Lastly, the architects had been asked to work
with the landscape architect for the County Road 19 projectto create a complementary transition from the
roadway retaining walls and the retaining walls for the Public Safety building.
EDA Executive Director Dawson stated there was a great deal of discussion on this matter with tlle
governing boards of the Excelsior Fire District and the Police Coordinating Committee. He stated the
metal roof would be placed as an alternative item in the remaining bid package for the facility.
Garfunkel moved, Lizee seconded, Approving the Amendment to the Conditional Use Permit for the
Shorewood Economic Authority, at 24140 Smithtown Road.
.
Cowlcihnember Zerby commented he was disappointed in the necessity of this choice as it seemed
shortsighted because it was just deferring the cost of the roof to a later date in the form of maintenance. He
also stated he Imew it was important to keep the budget in line in working with the project.
Motion passed 4/0.
E.
Setback Variance
Applicant:
Location:
Scott Richards
5380 Howard's Point Road
This item was continued to the January 27, 2003, Regular City Council meeting.
7.
GENERAL
.
A. Nomination to Board of Directors - Shorewood Parks Foundation
Administrator Dawson explained a vacancy in the directorship of the Shorewood Parks Foundation
currently existed. The by-laws of the Shorewood Parks Foundation provided that the Council affirm the
appointments of the candidates serving on the Board of Directors. The Board of Directors nominated
Jackie Dallman for her great efforts given to the Foundation over the past nine months, and her continued
commitment to the Foundation, as well as her skilled fundraising efforts for the foreseeable future.
Zerby moved, Lizee seconded, Approved the nomination of Jackie Dallman to the serve as Directo.'
of the Shorewood Parks Foundation through February 28, 2005.
Mayor Love stated he thought Mrs. Dallman had done an exemplary job in coordinating the Foundation's
Annual Arts and Crafts Show. He also complimented Mrs. Dallman and the Foundation for the volunteer
spirit shown in bringing the community together to work on this event.
"~I
REGULAR CITY COUNCIL MEETING MINUTES
November 25, 2002
Page 7 of 8
Motion passed 4/0.
8. ENGINEERING/PUBLIC WORKS
A. Setting the Date for the Radisson Road Open House meeting
Engineer Brown reported Mr. Dennis Jabs, of Radisson Road, was requesting a neighborhood walk along
Radisson Road to detennine need for safety measures along the roadway. Engineer Brown reported the
original walk was planned for December 4,2002, at 5:30 P.M., however, due to scheduling conflicts, the
date of December 11,2002, was selected instead.
Councilmember Lizee suggested the neighborhood walk take place on Saturday, December 14 at 9:30 A.M.
in effort to ensure safety of the residents involved in the walk. Council agreed.
9. REPORTS
.
A.
Administrator & Staff
1. Gideon Glen
There was nothing to report on this matter at this time.
2. County Road 19 Intersection
Administrator Dawson stated concems for outstanding issues remained without imminent conclusion.
Mayor Love stated he appreciated Mayor Keller of Tonka Bay meeting with him to discuss concerns
regarding the safety of the intersection. He stated he was pleased with the efforts of City Staff and Council
over the past four years in addressing the concems of the intersection.
.
Councilmember Lizee stated she believed the Tonka Bay City Council let down the entire South Lake
Minnetonka community in considering the efforts necessary to make safety in the intersection a priority.
She suggested residents contact the Tonka. Bay City Council with concerns regarding the intersection as
requests by the Shorewood City Council were not being addressed.
3. Public Safety Facilities
Engineer Brown reported construction equipment was being placed on site as work progressed on the
property. He also thanked the construction company for keeping interruptions to a minimmn for residents
and making swift corrections to the job site.
4. Liquor Operations
Councilmember Garfunkel stated the Liquor Committee had met earlier this evening. Topics of discussion
included the transition plan for the Tonka Bay Liquor Store. He noted the last day of business for the store
under its current ownership plan, would be November 30, 2002. He complimented Manager Don Swandby
and Store Staff for working through this difficult transition time. Councilmember Garfunkel also stated the
proposed lease options for the Shorewood Village Shopping Center were discussed, and he was looking
forward to seeing a state-of-the-art store in its new location in the Center.
REGULAR CITY COUNCIL MEETING MINUTES
November 25, 2002
Page 8 of 8
B. Mayor & City Council
Attorney Keane provided an update 011 the proceedings regarding the alleged Shorewood Yacht Club
licensing infractions.
10. ADJOURN
Zerby moved, Garfunkel seconded, adjourning the Regular City Council Meeting of November 25,
2002, at 8:17 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
.
I
"
.
.
~
t.,
.
.
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 2,2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 PM
MINUTES
1. CONVENE SPECIAL MEETING
{'O,: ii".' ~ _.
,;; .~ .;;~ ~~
r ?! --t .t~ t"~ ,
1:....,;;.,0..... ~.-I '~" -1.,.~"" _
...... 4. ...
Mayor Love called the meeting to order at 7:04 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers, Lizee, Turgeon, and Zerby, Administrator Dawson; and
Finance Director Burton
Absent:
CounciImember Garfunkel
B.
Review Agenda
Without objection from the Council, Mayor Love proceeded with the Agenda.
2. TRUTH IN TAXATION PUBLIC HEARING
A. Staff Presentation
Administrator Dawson explained the Legislature was requiring cities to hold the annual Proposed
Budget and Tax Levy Hearing, known most commonly as the Truth in Taxation Hearing, to gain public
comment about the City's proposed 2003 Budget, including the Enterprise Funds, and the tax levy
necessary to support it. He further explained action was not allowed on this item by Council this
evening, but would most likely take place at the Regular City Council Meeting of December 16,2002.
Administrator Dawson stated the focus of the discussion this evening would be on the City's tax levy,
which was approximately 24% of the total property tax dollar. He went on to explain the State of
Minnesota made cities heavily reliant on property taxes and state aids. He noted Shorewood received
very little state aids for operations, thus making it necessary to rely on property taxes. When possible,
Council had set fees to recover costs for services that directly benefited the customers. The tax levy
represented the subsidy necessary to balance the City's budget. The City's proposed levy was to
increase by approximately $393,000, or 14% of the City's portion of the total property tax dollar. Of
that amount, $88,000 was for operations, and the remainder for the new public safety facilities. The
increase in the non-debt tax levy was 3%.
He further noted individual owners of residential properties were generally seeing significant increases
in their estimated property taxes. He explained the Legislature's decision to change the taxable rates for
business and apartment properties was shifting the burden to residential homestead properties. He
concluded by stating the budget had been developed by the Council and Staff to continue to provide the
array and level of City services necessary to Shorewood residents and businesses. Any questions or
comments were encouraged and welcomed.
4F~8
CITY COUNCn. SPECIAL MEETING MINUTES
December 2, 2002
Page 2 of 3
Finance Director Burton then presented information on the City's property tax distribution for 2003 and
reviewed the budget calendar of preparation. She stated the General Fund Budget was expected to
increase from $3,270,162 to approximately $3,719,072. Upon review of the proposed revenues for
2003, she stated taxes comprised approximately 85% of the revenues, along with license and permits,
and other various revenues. Next, she reviewed the proposed expenditures for 2003.
~
_.
Finance Director Burton stated the tax levy increase was anticipated to be approximately $3,156,847
from $2,763,367 in 2002. She noted reasons for the increase included expenditures for the Public
Safety Debt Service payments, park coordinator services, recodification of the City's Code book,
computer equipment upgrades, and an increased contingency allocation.
Finance Director Burton reviewed the Enterprise Funds, including Water Operations, Water Debt
Service, Sanitary Sewer, Stormwater Management, Recycling and Liquor Operations. With regard to
the Water budgets for 2003, she noted there were currently 1,200 connections to municipal water
services. Expenditures included interconnection of the Woodhaven Well with Excelsior, the Badger
Well Inspection and Design, and Radio Read Water Meter projects. She also noted a water rate
increase was projected for 2003. The sewer budget was based on approximately 2,800 connections, and .
an increase of ten dollars per quarter per household was planned for 2003 due to an increase in the
Metropolitan Council Environmental Services sewage treatment charges. The Sewer budget also
planned for refurbishment of certain lift stations throughout the City. The Recycling Budget included
participation of 1,100 households per month, and a rate increase from $1.50 to $1.75 per household per
month was anticipated due to potential funding cuts from the Hennepin County Grant Fund, as well as
an increase in the costs of recycling. Finance Director Burton also went on to explain a rate increase for
2003 was projected in the Stormwater Management Budget as rates had not changed since 1993, and
capital improvement projects were being identified by City Staff for 2003 as well. The proposed Liquor
Operations Budget for 2003 was based on a two-store operation, as the City was no longer involved in
the operation of the Tonka Bay store. She noted the Shorewood Plaza store would be impacted by the
construction of the Cub Foods Store over the course of 6-8 months through the next year, and staff was
researching possible alternatives for return to a three store operation.
Finance Director Burton stated, in summary, total annual 2003 property taxes on a $265,000 home in
Shorewood would be approximately $3,379. The City portion of that tax bill would be $823, or about .
24%. For that amount of money, residents received a value in City services in the areas of police
protection, fire protection, clean drinking water, snow plowing, street maintenance, parks and trails,
building inspections, and other City services.
Mayor Love thanked Finance Director Burton for her exemplary presentation this evening.
B. Public Hearing
Mayor Love opened the Public Hearing at 7:20 P.M., and seeing no one present this evening, he closed
the Public Hearing at 7:21 P.M.
C. Council Deliberation/Decision to Reconvene
Councilmember Zerby stated he would like to see an increase in the Mayor's salary considered for
preparation in the 2004 budget, as he thought there were a greater number of issues presenting
themselves in managing additional facilities and their growth over the next few years. He stated
I -
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.
CITY COUNCn.. SPECIAL MEETING MINUTES
December 2, 2002
Page 3 of 3
additional time and demands would be placed on the Mayoral position and believed an increase was
warranted.
Mayor Love stated he also thought expectations would grow for the position of Mayor, and requested
the same consideration be given to an increase in Council salaries as increases had not been received by
any of these positions in quite some time. He stated Council would also be placed in more demanding
positions over the next few years as the City continued to grow and redevelop.
Councilmember Zerby also requested consideration be given in the preparation of the 2004 Budget for a
philosophical discussion for Council and Staff regarding the water operations system for the City. He
encouraged all parties to examine the system for efficiency and possible additions to the current water
operations systems. Mayor Love stated he would support such a discussion as it was always important
to review the merits of a current fonn of operation, however, he was concerned for the possibility of
setting a negative trend in making certain changes to the system. Councilmember Lizee agreed the
current water policies were in need of review, and Councilmember Turgeon stated she was interested in
finding out if residents were interested in supporting changes to the current water system utiiized.
Council again thanked Finance Director Burton for her exceptional presentation, noting its time and
effort in making budgetary infonnation interesting and understandable for all.
Administrator Dawson noted Council would take action on the budget and tax levy at the Regular City
Council Meeting of December 16,2002.
3. ADJOURN
Lizee moved, Zerby seconded, adjourning the Special Meeting of December 2,2002, at 7:41 P.M.
Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
...
PAYABLESAPPROVALS
For 12/16/02 Council Meeting
.
Prepared by: (!.~ ~
Catherine EIke, Sr. Accountant
Reviewed by: ~M.
Bonnie Burton, Finance Director
wson, City Administrator
.
Date: I ~-/ .,:)-o~
Date: /,;f;../oZ-
Date: 12./20"1-
-*3A
Check Approval List for 12/16/02 Council Meeting
Description
Check Date Invoice #
Check # Vendor Name
34148
34149
34149
34149
34150
34151
34152
34152
34152
34152
34153
34154
34155
34156
34157
34158
34158
34159
34160
34161
34162
34162
34162
34162
34162
34163
34163
34163
34163
34163
34163
34163
11/22/2002
US POSTMASTER PSTG FOR DEC NEWSLE
TOTAL FOR US POSTMASTER
HAPPY GARDEN II LIQUOR COMMITTEE DIN
HAPPY GARDEN II LIQUOR COMMITTEE DIN
HAPPY GARDEN II LIQUOR COMMITTEE DIN
TOTAL FOR HAPPY GARDEN II
ENTERTAINMENT DEPOS
TOTAL FOR DALY, JACK
ELKE, CATHERINE NOV MILEAGE
TOTAL FOR ELKE, CATHERINE
FORTIS BENEFITS INS C STD PREM-DEC 2002
FORTIS BENEFITS INS C STD PREM-DEC 2002
FORTIS BENEFITS INS C STD PREM-DEC 2002
FORTIS BENEFITS INS C sm PREM-DEC 2002
TOTAL FOR FORTIS BENEFITS INS CO
FRONTIER ELECTRIC REPL GFI RECEP ATWA
TOTAL FOR FRONTIER ELECTRIC
GARBAGE BAGS
TOTAL FOR GALLES CORP
GENERAL REPAIR SERV CHLORINE BOOSTER,PU 11/27/2002 4466
TOTA1~ FOR GENERAL REPAIR SERVICE
LANO EQUIPMENT, INC. SWITCH SENDING UNIT 11/27/2002 64292
TOTAL FOR LANO EQUIPMENT.. INC.
11/25/2002
11/25/2002
11/25/2002
DALY, JACK
11/27/2002
11/27/2002
11/27/2002
11/27/2002
11/27/2002
11/27/2002
11/27/2002 28185
GALLES CORP
11/27/2002 101982
LEEF BROS
11/27/2002 786949
TOTAL FOR LEEF BROS
LONG LAKE POWER EQ MISC SHOP SUPPLIES 11/27/2002 41724
LONG LAKE POWER EQ MISC SHOP SUPPLIES 11/27/2002 41761
TOTAL FOR LONG LAKE POWER EQUIPMENT
MAMA 11/21/02 LUNCHEON 11/27/2002 458
TOTAL FOR MAMA
MENARDS SHOP SUPPLIES 11/27/2002 76484
TOTAL FOR MENARDS
MINN NCPERS GROUP L DEC PREM 11/27/2002
TOTAL FOR MINN NCPERS GROUP UFE INS
PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002
PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002
PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002
PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002
PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002
TOTAL FOR PRUDENTIAL INS CO OF AMERICA
QUALITY WINE & SPIRIT 11/27/2002 192619-00
QUALITY WINE & SPIRIT 11/2712002 194687-00
QUALITY WINE & SPIRIT 11/2712002 194688-00
QUALITY WINE & SPIRIT 11/27/2002 194707-00
QUALITY WINE & SPIRIT 11/27/2002 194708-00
QUALITY WINE & SPIRIT 11/27/2002 194709-00
QUALITY WINE & SPIRIT 11/27/2002 194709-00
'.. ...... _,:~-':."_.: :_~.,,:"._._~;' ',':_".:"'_-,'..'.'.::~~j:7':::'~;-:.' ,_.".
'iiiili-Sday, Dece1llber 12..2002
..... ..,". ~,.. :-." ':~'I:;:,~~::::',,;.~';~::':.:.;.":."'.":'J.."
-.
Amount
$805.85
$805.85
$10.52
$10.53
$10.53
$31.58
$100.00
$100.00
$21.72
$21.72
$6.00
$6.00
$6.00
$76.50
$94.50
$114.00
$114.00
$208.59
$208.59
$752.22
$752.22
$6.63
$6.63
$29.44
$29.44
$133.70
$25.63
$159.33
$16.00
$16.00
$40.36
$40.36
$12.00
$12.00
$2.60
$2.60
$2.60
$37.05
$74.15
$119.00
$9.64
$51.43
$51.43
$975.84
$612.85
$136.62
$977.89
.
.
"'-'., ""';'" -
Page I of 11
-
Check # Vendor Name Description Check Date Invoice # Amount
. ., TOTAL FOR QUAliTY WINE & SPIRITS CO $2,815.70
34164 SUN PATRIOT NEWSPA BUSCHLER VARIANCE 11/27/2002 444 $29.85
34164 SUN PATRIOT NEWSPA ST JOHNS CHURCH REO 11/27/2002 445 $31.84
34164 SUN PATRIOT NEWSPA BOYER BLDG CORP REO 11/27/2002 446 $31.84
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $93.53
34165 TOWLE REAL ESTATE C DEC RENT 11/27/2002 $4,825.44
TOTAL FOR TOWLE REAL ESTATE COMPANY $4,825.44
34166 WUOLLET'S BAKERY DESSERT FOR APPRECI 12/4/2002 $253.00
TOTAL FOR WUOLLET'S BAKERY $253.00
34167 AFSCME COUNCIL 14 DEC UNION DENTAL PRE 12/5/2002 12 $270.20
TOTAL FOR AFSCME COUNCIL 14 $270.20
34168 AFSCME COUNCIL 14 DEC UNION DUES 12/5/2002 $189.35
TOTAL FOR AFSCME COUNCIL 14 $189.35
34169 AT&T WIRELESS SERVI 12/5/2002 2893733-1 $11.44
34169 AT&T WIRELESS SERVI 12/5/2002 4160966.1 $112.21
34169 AT&T WIRELESS SERVI 12/5/2002 4160966-1 $38.41
TOTAL FOR AT&T WIRELESS SERVICES $162.06
. 34170 BROWN, LAWRENCE PALM PILOT/WEATHER S 12/5/2002 $31.94
34170 BROWN, LAWRENCE PALM PILOT/WEATHER S 12/5/2002 $250.00
34170 BROWN, LAWRENCE PALM PILOT/WEATHER S 12/5/2002 $389.27
TOTAL FOR BROWN, LAWRENCE' $671.21
34171 FRONTIER ELECTRIC HOOK UP WARMING TRA 12/5/2002 28216 $102.00
TOTAL FOR FRONTIER ELECTRIC $102.00
34172 HERMEL WHOLESALE 12/5/2002 386212 $263.68
34172 HERMEL WHOLESALE 12/5/2002 386213 $593.28
TOTAL FOR HERMEL WHOLESALE $856.96
34173 HOISINGTON/KOEGLER FREEMAN PK PLAN ANAL 12/5/2002 $600.00
TOTAL FOR HOISINGTON/KOEGLER GROUP $600.00
34174 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 1 12/5/2002 302131-12 $1 ,337.88
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,337.88
34175 INTERNAL REVENUE SE DOROTHY THURSTON 47 12/5/2002 $82.68
TOTAL FOR INTERNAL REVENUE SERVICE $82.68
. 34176 JOHNSON, JEFF ESCROW REF-VARIANCE 12/5/2002 $150.00
TOTAL FOR JOHNSON, JEFF $150.00
341n KEEFE,SALLY NOV STMT 12/5/2002 $375.00
341n KEEFE, SALLY NOV STMT 12/512002 $350.00
TOTAL FOR KEEFE, SALLY $725.00
34178 MARLIN'S TRUCKING 12/5/2002 11794/118 $18.45
34178 MARLIN'S TRUCKING 12/5/2002 11794/118 $18.45
34178 MARLIN'S TRUCKING 1215/2002 11795/118 $30.60
34178 MARLIN'S TRUCKING 12/5/2002 11795/118 $30.60
TOTAL FOR MARliN'S TRUCKING $98.10
34179 MARRON, RUSSELL NOVEMBER MILEAGE 12/5/2002 $6.96
34179 MARRON, RUSSELL NOVEMBER MILEAGE 12/5/2002 $6.96
34179 MARRON, RUSSELL NOVEMBER MILEAGE 12/5/2002 $6.96
TOTAL FOR MARRON, RUSSELL $20.88
34180 MIDWEST COCA-COLA B 12/5/2002 63212182 ($1.72)
34180 MIDWEST COCA-COLA B 12/5/2002 63217207 $175.50
34180 MIDWEST COCA-COLA B 12/5/2002 63217249 $165.19
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $338.97
. '['j,Il'rstlay,Dece;,,/Jer 1. 2;2002 ".,',-.'-. ._'.
Page 2 of 11
Check # Vendor Name Description Check Date Invoice # Amount
34181 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 12/5/2002 $173.51
TOTAL FOR MN CHIW SUPPORT PMT CTR $173.51
34182 MN SUN PUBLICATIONS PUD LECY CONSTRUCTI 12/5/2002 555221 $46.47
TOTAL FOR MN SUN PUBUCATIONS $46.47
34183 NATIONAL WATERWOR 12/5/2002 88n887 $151.82
34183 NATIONAL WATERWOR 12/5/2002 8913121 $318.24
34183 NATIONAL WATERWOR 12/5/2002 8914297 $588.82
TOTAL FOR NATIONAL WATERWORKS INC $1,058.88
34184 NIELSEN, BRADLEY SENSIBLE LAND USE MT 12/512002 $60.00
TOTAL FOR NIELSEN, BRADLEY $60.00
34185 PAZANDAK, JOSEPH MILEAGE 11/18 - 11/29/02 12/5/2002 $87.97
TOTAL FOR PAZANDAK, JOSEPH $87.97
34186 PERA PAYROLL DEDUCTIONS 1 12/512002 $2,132.41
34186 PERA PAYROLL DEDUCTIONS 1 12/512002 $2,312.19
TOTAL FOR PERA $4,444.60
34187 PURCHASE POWER METER FILL 12/5/2002 $819.00
TOTAL FOR PURCHASE POWER $819.00
34188 QUALITY WINE & SPIRIT 12/5/2002 .197543-00 $356.97 .
34188 QUALITY WINE & SPIRIT 12/5/2002 197544-00 $119.92
34188 QUALITY WINE & SPIRIT 12/5/2002 197568-00 $692.69
34188 QUALITY WINE & SPIRIT 1215/2002 197569-00 $922.38
34188 QUALITY WINE & SPIRIT 12/5/2002 197569-00 $971.26
TOTAL FOR QUAUTY WINE & SPIRITS CO $3,063.22
34189 QWEST DEX 12/5/2002 01271376 $192.20
TOTAL FOR QWEST DEX $192.20
34190 TALLEN & BAERTSCHI NOV PROSECUTIONS 12/5/2002 $19.30
TOTAL FOR l'AUEN & BAERTSCHI $19.30
34191 TONY EIDEN COMPANY ESCROW REF-25655 MAP 12/512002 $3,768.15
TOTAL FOR TONY EIDEN COMPANY $3,768.15
34192 TRI COUNTY BEVERAGE 1215/2002 128845 $210.50
TOTAL FOR TRl COUNTY BEVERAGE & SUPPLY $210.50
34193 TWIN CITY WATER CLlNI OCT BACTERIA ANAL YSI 12/5/2002 9260 $60.00
TOTAL FOR TWIN CITY WATER CUNIC $60.00 .
34194 VERIZON DIRECTORIES 1215/2002 $19.50
34194 VERIZON DIRECTORIES 12/5/2002 $19.50
TOTAL FOR VERIZON DIRECTORIES CORP $39.00
34195 VERIZON WIRELESS, BE 12/5/2002 $44.79
TOTAL FOR VERIZON WIRELESS, BELLE VUE $44.79
34196 WATERFORD CENTER DEC RENT 12/5/2002 1202F $4,830.78
TOTAL FOR WATERFORD CENTER $4,830.78
34197 ARM/ACI MnDOT RECERTIFICATIO 12/5/2002 $100.00
T01'AL FOR ARMIACI $100.00
34198 DALY, JACK BAL OF ENTERTAINMENT 12/6/2002 $400.00
TOTAL FOR DALY, JACK $400.00
34199 BEST AUTO SEIZED VEHICLES 12/10/2002 $160.00
TOTAL FOR BEST AUTO $160.00
34200 ADVANCED IMAGING SO DEC SVC CONTRACT 12/12/2002 9467 $160.50
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $160.50
34201 ANDERSON, KRISTI B. 1ST HALF DEC MTGS 12/1212002 $150.00
. Til~rsda.v,i>ecelllberI2,'iOii2 ,_. .". ... ". - ... --.,.' . ....... ... ...
Page 3 of 11
Check # Vendor Name
Description
34202
34202
34202
34202
34202
34203
34204
34204
34205
34206
34207
.
34208
34208
34208
34208
34209
34209
34209
34209
34209
34209
34209
.
34210
34210
34210
34211
34212
34213
34214
34215
34215
34216
34216
34217
34217
TOTAL FOR ANDERSON, KRISTI B.
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
TOTAL FOR ARCTIC GLACIER INC
BELLBOY BAR SUPPLY
TOTAL FOR BELLBOY BAR SUPPLY
BELLBOY COR PO RATIO
BELLBOY CORPORATIO
TOTAL FOR BELLBOY CORPORATION
DAWSON, CRAIG 1 ST HALF DEC MILEAGE!
TOTAL FOR DAWSON, CRAIG
DAY DISTRIBUTING
TOTAL FOR DAY DISTRIBUTING
DEPT OF LABOR & INDU PRESSURE VESSEL LICE 12/12/2002 001295-20
TOTAL FOR DEPT OF LABOR & INDUSTRY
EAST SIDE BEVERAGE 12/12/2002 322904
EAST SIDE BEVERAGE 12/12/2002 323529
EAST SIDE BEVERAGE 12/12/2002 323529
EAST SIDE BEVERAGE 12/12/2002 323534
TOTAL FOR EAST SIDE BEVERAGE COMPAN
EXCELSIOR ACE HARD GRASS SEED 12/12/2002 542357
EXCELSIOR ACE HARD ROLL PINS/GRASS SEED 12/12/2002 542707
EXCELSIOR ACE HARD GRASS SEED 12/12/2002 542758
EXCELSIOR ACE HARD DRILL BITS 12/12/2002 543932
EXCELSIOR ACE HARD BATTERIES 12/12/2002 544005
EXCELSIOR ACE HARD CONES.CITY HALL 12/12/2002 544656
EXCELSIOR ACE HARD WATER PARTS/SUPPLlE 12/1212002 544948
TOTAL FOR EXCELSIOR ACE HARDWARE
FLAHERTY'S HAPPY TY 12/1212002 7935
FLAHERTY'S HAPPY TY 12/1212002 7937
FLAHERTY'S HAPPY TY 12/12/2002 9491
TOTAL FOR FLAHERTY'S HAPPY TYME COM
G&KSERVICES 12/12/2002112902ST
TOTAL FOR G & K SERVICES
GARY'S DIESEL SERVIC VEHICLE REPAIRS/INSPE 12/12/2002 57815
TOTAL FOR GARY'S DIESEL SERVICE INC
HOPKINS PARTS COMP BULBS 12/1212002 95814
TOTAL FOR HOPKINS PARTS COMPANY
INTELLIGENT PRODUCT MUTT MITTS 12/12/2002 8010CC
TOTAL FOR INTELUGENT PRODUCTS INC
KRIESEL, DREW PW CLEANERSITOILET S 12/12/2002
KRIESEL, DREW PW CLEANERSITOILET S 12/12/2002
TOTAL FOR KRIESEL, DREW
MARLIN'S TRUCKING
MARLIN'S TRUCKING
TOTAL FOR MARLIN'S TRUCKING
MIDWEST COCA-COLA B
MIDWEST COCA-COLA B
,. H" ._...... .'On
Tkllrsda.v, December 12,2002
Check Date Invoice #
12/12/2002 DC232406
12/12/2002 DC232407
12/12/2002 DC232914
12/12/2002 DC233803
12/12/2002 MT233403
12/12/2002 36355800
12/12/2002 25038100
12/12/2002 25038300
12/12/2002
12/12/2002 198648
12/12/2002 11796/829
12/12/2002 11796/829
12/12/2002 63226174
12/12/2002 63226240
Amount
$150.00
$40.20
$20.40
$10.20
$25.20
($77.54)
$18.46
$17.66
$17.66
$730.75
$160.35
$891.10
$44.90
$44.90
$356.80
$356.80
$10.00
$10.00
$517.10
$183.15
$9.80
$123.20
$833.25
$45.23
$1.07
$53.24
$12.93
$31.01
$2.65
$46.83
$192.96
$60.00
$96.00
($40.80)
$115.20
$511.58
$511.58
$2,669.09
$2,669.09
$46.73
$46.73
$365.28
$365.28
$42.54
$45.36
$87.90
$25.65
$25.65
$51.30
$77.65
$69.10
.. .......'n_ ..., ".
Page ./ of 11
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $146.75
34218 MN SUN PUBLICATIONS TRUTH IN TAX NOTICE 12/1212002 558301 $280.00
34218 MN SUN PUBLICATIONS VARIANCE-BUECHLER 12/1212002 558322 $42.90
34218 MN SUN PUBLICATIONS CUPIZONING ST JOHN'S 12/1212002 558323 $42.90
34218 MN SUN PUBLICATIONS PLAT-BOYER BLDG 12/12/2002 558324 $42.90
34218 MN SUN PUBLICATIONS ORDINANCE 391 12/12/2002 558378 $92.95
TOTAL FOR MN SUN PUBliCATIONS $501.65
34219 NET LlTIN DISTRIBUTOR RIBBON 12/12/2002 15871 $26.47
TOTAL FOR NET UTIN DISTRIBUTORS $26.47
34220 NEXTEL COMMUNICATI 12/12/2002 $36.38
34220 NEXTEL COMMUNICATI 12/1212002 $36.39
TOTAL FOR NEXTEL COMMUNICATIONS $72.77
34221 PAWS, CLAWS & HOOV DEC SVCIIMPOUNDS 12/1212002 $63.90
TOTAL FOR PAWS, CLA WS & HOOVES PET $63.90
34222 PETERSEN,KAREN PARTIAL ESCR REF-56SS 12/12/2002 $11.750.00
TOTAL FOR PETERSEN, KAREN $11,750.00
34223 QUALITY WINE & SPIRIT 12/1212002 195827-00 $4,276.00
34223 QUALITY WINE & SPIRIT 12/12/2002 197540-00 $113.14
34223 QUALITY WINE & SPIRIT 12/12/2002 197545-00 $396.52 .
34223 QUALITY WINE & SPIRIT 12/12/2002 197567-00 $403.86
34223 QUALITY WINE & SPIRIT 12/12/2002 197567-00 $666.90
34223 QUALITY WINE & SPIRIT 12/1212002 197608-00 $481.73
34223 QUALITY WINE & SPIRIT 12/1212002 199794-00 $141.64
34223 QUALITY WINE & SPIRIT 12/1212002 199794-00 $827.90
34223 QUALITY WINE & SPIRIT 12/12/2002 199795-00 $443.43
TOTAL FOR QUALITY WINE & SPIRITS CO $7,751.12
34224 QWEST DE>< 12/12/2002 12713768 $79.30
TOTAL FOR QWEST DEX $79.30
34225 QWEST 12/12/2002 $49.63
34225 QWEST 12/12/2002 $89.53
34225 aWEST 12/1212002 $49.63
TOTAL FOR QWEST $188.79
34226 RUMPCA CO INC OCT BRUSH DISPOSAL 12/1212002 1429 $218.00
TOTAL FOR RUMPCA CO INC $218.00
34227 SENIOR COMMUNITY SE NOV CLEANING SVCS 12/1212002 $179.15 .
34227 SENIOR COMMUNITY SE NOV CLEANING SVCS 12/12/2002 $266.25
TOTAL FOR SENIOR COMMUNITY SERVICES $445.40
34228 SPEEDWAY SUPERAME 12/1212002 $909.39
TOTAL FOR SPEEDWAY SUPERAMERlCA $909.39
34229 STAR GROUP LLC MISC PARTS 12/12/2002 17302 $41.03
TOTAL FOR STAR GROUP LLC $41.03
34230 SUN PATRIOT NEWSPA NOTICE OF PROPOSED B 12/12/2002 OX13 $150.15
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $150.15
34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $64.46
34231 SWANDBY, DONALD NOV EXPENSESIMILEAG 12/12/2002 $13.31
34231 SWANDBY. DONALD NOV EXPENSES/MILEAG 12/12/2002 $64.46
34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/1212002 $64.46
34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $13.32
34231 SWANDBY. DONALD NOV EXPENSES/MILEAG 12/12/2002 $13.32
34231 SW ANDBY, DONALD NOV EXPENSES/MILEAG 12/1212002 $41.44
TOTAL FOR SWANDBY, DONAI..D $274.77
:, ," ...,....',,--.... .--..".......'..-..""... - . "
Thursday, December 12,2002 Page 5 of 11
Check # Vendor Name
Description
Check Date Invoice #
Amount
34232
34232
34232
34232
34232
34232
34232
34232
34233
34234
34234
34235
.
34236
34236
34236
34236
34236
34237
34237
34237
34237
34237
34237
34237
34237
34238
34238
34238
.
34239
34240
34240
34240
34241
34241
34241
34242
34242
34242
34242
34242
34242
34242
THORPE DISTRIBUTING 12/12/2002 280147
THORPE DISTRIBUTING 12/12/2002 280148
THORPE DISTRIBUTING 12/12/2002 280148
THORPE DISTRIBUTING 12/12/2002 280363
THORPE DISTRIBUTING 12/12/2002 280363
THORPE DISTRIBUTING 12/12/2002 280923
THORPE DISTRIBUTING 12/12/2002 282121
THORPE DISTRIBUTING 12/12/2002 282121C
TOTAL FOR THORPE DISTRIBUTING COMPA
VIKING OFFICE PRODUC 12/1212002 647963
TOTAL FOR VIKING OFFICE PRODUCTS
XCEL ENERGY 12/12/2002 0356-200-
XCEL ENERGY 12/12/2002 1966-609-
TOTAL FOR XCEL ENERGY
ARCTIC GLACIER INC
TOTAL FOR ARCTIC GLACIER INC
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
TOTAL FOR BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORA TIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORATIO
BELLBOY CORPORAT10
TOTAL FOR BELLBOY CORPORATION
BERRY COFFEE CO
BERRY COFFEE CO
BERRY COFFEE CO
TOTAL FOR BERRY COFFEE CO
BIFFS, INC.
12/1712002 DC234310
12/17/2002 36388600
12/1712002 36388600
12/17/2002 36388700
12/1712002 36388700
12/17/2002 36434700
12/17/2002 25101700
12/17/2002 25101800
12/17/2002 25102000
12/17/2002 25153700
12/17/2002 25153900
12/17/2002 25154000
12/17/2002 25191500
12/1712002 25191600
12/1712002 320932
12/17/2002 323023
12/1712002 323024
12/17/2002 W178909-
TOTAL FOR BIFFS, INC.
CHAMPION AUTO STOR HEATER HOSE 12/17/2002 D-170178
CHAMPION AUTO STOR WIPER BLADES 12/17/2002 0-172518
CHAMPION AUTO STOR STARTER/BLADE SCRAP 12/17/2002 0-173325
TOTAL FOR CHAMPION AUTO STORE #344
COMPUTER MANAGEME 2003 MAINT CONTRACT 12/1712002 4686
COMPUTER MANAGEME 2003 MAINT CONTRACT 12/17/2002 4686
COMPUTER MANAGEME 2003 MAINT CONTRACT 12/17/2002 4686
TOTAL FOR COMPUTER MANAGEMENT SVC
DAY DISTRIBUTING 12/17/2002 199533
DAY DISTRIBUTING 12/17/2002 199534
DAY DISTRIBUTING 12/1712002 199535
DAY DISTRIBUTING 12/17/2002 200169
DAY DISTRIBUTING 12/17/2002 200170
DAY DISTRIBUTING 12/17/2002 200969
DAY DISTRIBUTING 12/1712002 200969
Thllrsda.v, December 12,. 2002
$181.75
$24.35
$993.30
$11.50
$507.05
($84.90)
$12.85
($69.00)
$1,576.90
$25.86
$25.86
$19.20
$115.74
$134.94
$33.44
$33.44
$19.80
$80.01
$35.10
$120.07
$186.00
$440.98
$463.85
$810.95
$537.35
$217.70
$677.19
$604.40
$110.70
$276.30
$3,698.44
$30.50
$33.00
$22.00
$85.50
$702.60
$702.60
$7.60
$65.97
$128.84
$202.41
$2,094.46
$4,188.93
$2,094.46
$8,377.85
$1,466.10
$490.50
$458.15
$511.10
$628.70
$18.40
$658.45
. ._';".'~:.'.. ~:'. ,0 ~~
Page 6 of 11
Description
Check Date Invoice #
34242
Check # Vendor Name
12/17/2002 200970
34243
34244
34245
34245
34245
34245
34245
34245
34245
34246
34247
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34249
34250
34251
34251
34252
34252
34252
DAY DISTRIBUTING
TOTAL FOR DAY DISTRIBUTING
E-Z RECYCLING INC. DEC RECYCLING SVC
TOTAL FOR E.Z RECYCliNG INC.
EARL F. ANDERSEN, INC BUS PKG ONLY SIGNS
TOTAL FOR EARL F. ANDERSEN, INC.
EAST SIDE BEVERAGE 12/17/2002 327618
EAST SIDE BEVERAGE 12/17/2002 327618
EAST SIDE BEVERAGE 12/17/2002 327619
EAST SIDE BEVERAGE 12/17/2002 329302
EAST SIDE BEVERAGE 12/17/2002 329302
EAST SIDE BEVERAGE 12/17/2002 329303
EAST SIDE BEVERAGE 12/17/2002 329303
TOTAL FOR EAST SIDE BEVERAGE COMPAN
EDINA COURIERS LLC 12/17/2002 56150
TOTAL FOR EDINA COURIERS UC
FRONTIER ELECTRIC BALLAST FOR CITY HALL
TOTAL FOR FRONTIER ELECTRIC
GRIGGS, COOPER & CO 12/17/2002 600734
GRIGGS, COOPER & CO 12/17/2002 601200
GRIGGS, COOPER & CO 12/17/2002 631679
GRIGGS, COOPER & CO 12/17/2002 631901
GRIGGS, COOPER & CO 12/17/2002 631902
GRIGGS, COOPER & CO 12/17/2002 632424
GRIGGS, COOPER & CO 12/17/2002 632425
GRIGGS, COOPER & CO 12/17/2002 632428
GRIGGS, COOPER & CO 12/17/2002 632429
GRIGGS, COOPER & CO 12/17/2002 632438
GRIGGS, COOPER & CO 12/17/2002 632439
GRIGGS, COOPER & CO 12/17/2002 635965
GRIGGS, COOPER & CO 12/17/2002 635966
GRIGGS, COOPER & CO 12/17/2002 635968
GRIGGS, COOPER & CO 12/17/2002 636014
GRIGGS, COOPER & CO 12/17/2002 636537
GRIGGS, COOPER & CO 12/17/2002 636538
GRIGGS, COOPER & CO 12/17/2002 636540
GRIGGS, COOPER & CO 12/17/2002 636541
GRIGGS, COOPER & CO 12/17/2002 636554
GRIGGS, COOPER & CO 12/17/2002 636555
GRIGGS, COOPER & CO 12/17/2002 639319
GRIGGS, COOPER & CO 12/17/2002 639515
GRIGGS, COOPER & CO 12/17/2002 639516
GRIGGS, COOPER & CO 12/17/2002 639520
GRIGGS, COOPER & CO 12/17/2002 639521
TOTAL FOR GRlGGS, COOPER & COMPANY
HAWKINS WATER TREA 12/17/2002 DM82794
TOTALFOR HAWKINS WATER TREATMENT
ALARM REPAIRS 12/17/2002 135PS653
PARTS FOR ALARM 12/17/2002 135PS654
TOTAL FOR HONEYWELL
JOHNSON BROS L10UO
JOHNSON BROS LIOUO
JOHNSON BROS L10UO
12/17/2002 4536
12/17/2002 51314
12/17/2002 28225
HONEYWELL
HONEYWELL
12/17/2002 1487191
12/17/2002 1487192
12/17/2002 1487193
'Thursday, December 12,2002
Amount
$149.60
$4,381.00
$5,973.00
$5,973.00
$100.Q7
$100.07
$1,568.95
$19.60
$694.05
$9.80
$1,863.30
$22.70
$1,850.40
$6,028.80
$22.30
$22.30
$27.00
$27.00
($8.00)
($11.00)
$0.95
$310.60
$n.65
$321.96
$1,713.63
$355.26
$1,627.57
$102.75
$414.47
$23.75
$23.75
$23.75
$23.75
$623.95
$1,123.79
$190.13
$953.49
$193.96
$539.60
$149.60
$180.75
$255.91
$138.86
$180.22
$9,531.10
$80.00
$80.00
$95.00
$12.00
$107.00
$20.80
$120.00
$138.64
.
.
..., ,...._,....n......
. I.. n' .._".' '.:,",_.~.' .....
Page 7 of 11
Check # Vendor Name Description Check Date Invoice # Amount
34252 JOHNSON BROS uauo 12/17/2002 1487193 $144.00
34252 JOHNSON BROS uauo 12/17/2002 1487194 $331.75
34252 JOHNSON BROS L1auo 12/17/2002 1487194 $105.00
34252 JOHNSON BROS L1auo 12/17/2002 1489949 $673.70
34252 JOHNSON BROS uauo 12/17/2002 1489950 $290.95
34252 JOHNSON BROS L1auo 12/17/2002 1489951 $1,216.21
34252 JOHNSON BROS uauo 12/17/2002 1489952 $273.00
34252 JOHNSON BROS L1auo 12/17/2002 1489953 $757.08
34252 JOHNSON BROS L1auo 12/17/2002 1489954 $1,431.71
34252 JOHNSON BROS L1auo 12/17/2002 1489956 $426.09
34252 JOHNSON BROS L1auo 12/17/2002 1489957 $228.98
34252 JOHNSON BROS L1auo 12/17/2002 1492991 $186.28
34252 JOHNSON BROS L1auo 12/17/2002 1492992 $20.80
34252 JOHNSON BROS L1auo 12/17/2002 1492993 $102.50
34252 JOHNSON BROS uauo 12/17/2002 1492995 $537.77
34252 JOHNSON BROS L1auo 12/17/2002 208510 ($41.10)
TOTAL FOR JOHNSON BROS LIQUOR CO. $6,964.16
34253 KAR PRODUCTS MISC SHOP SUPPLIES 12/17/2002 90003252 $206.11
TOTAlJ FOR KAR PRODUCTS $206.11
. 34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $23.16
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $23.17
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $72.42
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $72.42
TOTAL FOR KlNKO'S $191.17
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 420689 $75.00
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 420689 $437.50
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 420689 $1,238.70
34255 LARKIN, HOFFMAN, DAL RON JOHNSON ET AL VS 12/17/2002 420691 $212.50
34255 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 12/17/2002 420692 $294.00
34255 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 12/1712002 420693 $358.50
34255 LARKIN, HOFFMAN, DAL ORGANIZED COLLECTIO 12/1712002 420694 $75.00
34255 LARKIN, HOFFMAN, DAL LCEC 12/17/2002 420695 $75.00
34255 LARKIN, HOFFMAN, DAL CUB FOODS 12/1712002 420697 $1,500.00
34255 LARKIN, HOFFMAN, DAL LCEC GENERAL 12/17/2002 420698 $75.00
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 422756 $100.00
. 34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 422756 $1,650.00
34255 LARKIN, HOFFMAN, DAL OAKVIEW ESTATES 12/1712002 422757 $128.00
34255 LARKIN, HOFFMAN, DAL SCOTT RICHARDS 12/17/2002 422757 $96.00
34255 LARKIN, HOFFMAN, DAL SNYDER WALL SIGN 12/17/2002 422757 $96.00
34255 LARKIN, HOFFMAN, DAL R. JOHNSON ET AL VS CI 12/17/2002 422759 $137.50
34255 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 12/17/2002 422760 $947.00
34255 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 12/1712002 422761 $400.90
34255 LARKIN, HOFFMAN, DAL CUB FOODS 12/17/2002 422763 $465.00
TOTAL FOR LARKIN, HOFFMAN, DALY... $8,361.60
34256 LOCATORS & SUPPLIES MESH/CONES 12/17/2002 0114992-1 $534.06
TOTAL FOR LOCATORS & SUPPLIES INC $534.06
34257 MARK VII 12/1712002 480672 $57.60
34257 MARK VII 12/17/2002 480674 $239.00
34257 MARK VII 12/1712002 480679 $731.90
34257 MARK VII 12/17/2002 482880 $455.75
34257 MARK VII 12/17/2002 482886 $735.10
34257 MARK VII 12/17/2002 482887 $21.80
34257 MARK VII 12/17/2002 485058 $431.10
34257 MARK VII 12/17/2002 485063 $610.00
,',.."',,,' ..,'- ... ",...::'- ..,
Thursday, December 12.,2002 Page 8 of 11
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR MARK Vll $3,282.25
34258 MARLIN'S TRUCKING 12/17/2002 11860/97 $36.90
34258 MARLIN'S TRUCKING 12/17/2002 11860/97 $36.90
34258 MARLIN'S TRUCKING 12/17/2002 11861/98 $46.35
34258 MARLIN'S TRUCKING 12/17/2002 11861/98 $46.35
TOTAL FOR MARLIN'S TRUCKING $166.50
34259 MCLEOD USA 12/17/2002 6428170 $96.61
34259 MCLEOD USA 12/1712002 6428170 $157.15
34259 MCLEOD USA 12/1712002 6428170 $469.70
34259 MCLEOD USA 12/17/2002 6428170 $134.61
34259 MCLEOD USA 12/1712002 6428170 $96.45
34259 MCLEOD USA 12/1712002 6428170 $95.68
34259 MCLEOD USA 12/1712002 6428170 $44.87
34259 MCLEOD USA 12/1712002 6428170 $89.74
TOTAL FOR MCLEOD USA $1,184.81
34260 MINNCOMM PAGING 12/1712002 52006812 $8.63
TOTAL FOR MINNCOMM PAGING $8.63
34261 MINNEGASCO 12/1712002 $117.00
34261 MINNEGASCO 12/17/2002 $225.11 .
34261 MINNEGASCO 12/1712002 $221.25
34261 MINNEGASCO 12/17/2002 $335.40
34261 MINNEGASCO 12/17/2002 $161.41
34261 MINNEGASCO 12/1712002 $66.21
34261 MINNEGASCO 12/1712002 $56.56
34261 MINNEGASCO 12/17/2002 $51.41
34261 MINNEGASCO 12/17/2002 $170.42
34261 MINNEGASCO 12/1712002 $102.89
TOTAL FOR MINNEGASCO $1,507.66
34262 MINNETONKA-CITY OF 4TH OTR WA-5350 VINE H 12/1712002 $94.25
34262 MINNETONKA-CITY OF 4TH OTR WA-5366 VINE H 12/17/2002 $57.07
TOTAL FOR MINNETONKA.CITY OF $151.32
34263 MTI DISTRIBUTING COM BLADES 12/17/2002 335929-00 $36.52
34263 MTI DISTRIBUTING COM BLADES 12/1712002 335971-00 $96.04
TOTAL FOR MTI DISTRIBUTING COMPANY $132.56
34264 MUNITECH, INC. FRT FOR SUPPLIES SHIP 12/17/2002 7997 $53.45 .
TOTAL FOR MUNITECH, INC. $53.45
34265 NATIONAL WATERWOR WATER SUPPLIES 12/1712002 8971976 $956.22
TOTAL FOR NATIONAL WATERWORKS INC $956.22
34266 NORTHERN TOOL & EO PW SUPPLIES 12/17/2002 7390950 $100.05
TOTAL FOR NORTHERN TOOL & EQUIP CO $100.05
34267 OFFICE DEPOT 12/1712002 18739870 $190.79
34267 OFFICE DEPOT 12/1712002 18757286 ($10.59)
34267 OFFICE DEPOT 12/17/2002 18804784 $195.86
TOTAL FOR OFFICE DEPOT $376.06
34268 ORONO, CITY OF DEC ANIMAL CONTROL 12/1712002 2396 $1,533.09
TOTAL FOR ORONO, CITY OF $1,533.09
34269 PAUSTIS WINE COMPAN 12/1712002 204072 $398.99
34269 PAUSTIS WINE COM PAN 12/1712002 204073 $309.99
TOTAL FOR PAUSTIS WINE COMPANY $708.98
34271 PHILLIPS WINE & SPIRIT 12/17/2002 3269356 ($5.17)
34271 PHILLIPS WINE & SPIRIT 12/1712002 3269357 ($6.06)
Thursday, December 12.. iool ,'.c ... .. . .c.... ,.....'. . """'. ' ..,..... .
Page 9 of 11
Check # Vendor Name Description Check Date Invoice # Amount
.' 34271 PHILLIPS WINE & SPIRIT 12/17/2002 3270447 ($80.85)
34271 PHILLIPS WINE & SPIRIT 12/17/2002 3270448 ($24.00)
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895345 $65.00
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895345 $371.75
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895345 $1,046.20
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895346 $155.00
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895346 $1,205.35
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895346 $845.50
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895349 $41.95
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895349 $209.75
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897219 $325.70
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897220 $46.50
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897220 $79.20
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897220 $404.70
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897222 $53.75
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897222 $60.00
34271 PHILLIPS WINE & SPIRIT 12/17/2002 899545 $7.77
34271 PHILLIPS WINE & SPIRIT 12/17/2002 899545 $2,725.65
34271 PHILLIPS WINE & SPIRIT 12/17/2002 899547 $970.10
. TOTAL FOR PHILLIPS WINE & SPIRITS $8,497.79
34272 POTTS, KENNETH N. NOVEMBER PROSECUTI 12/17/2002 $1,608.33
TOTAL FOR POTTS, KENNETH N. $1,608.33
34273 aWEST 12/17/2002 $261.99
34273 aWEST 12/17/2002 $99.05
TOTAL FOR QWEST $361.04
34274 SAM'S CLUB 12/17/2002 120302 $16.78
34274 SAM'S CLUB 12/17/2002 120302 $16.79
34274 SAM'S CLUB 12/17/2002 120302 $27.60
34274 SAM'S CLUB 12/17/2002 120302 $27.60
34274 SAM'S CLUB 12/17/2002 120302 $95.47
TOTAL FOR SAM'S CIJUB $184.24
34275 SHOREWOOD TRUE VAL SUPPLIES 12/17/2002 51454 $4.24
34275 SHOREWOOD TRUE VAL ELEMENT 12/17/2002 51532 $14.90
34275 SHOREWOOD TRUE VAL WARMING HOUSE PHON 12/17/2002 51558 $61.74
34275 SHOREWOOD TRUE VAL 12/17/2002 51598 $55.36
. 34275 SHOREWOOD TRUE VAL PAINT TRAY LINER/ROLL 12/17/2002 51618 $11.01
TOTAL FOR SHOREWOOD TRUE VALUE $147.25
34276 SO LK MTKA POLICE DE DEC BUDGET 12/17/2002 $49,911.92
TOTAL FOR SO LK MTKA POLICE DEPT $49,911.92
34277 THORPE DISTRIBUTING 12/17/2002 280794 $764.15
34277 THORPE DISTRIBUTING 12/17/2002 280795 $12.85
34277 THORPE DISTRIBUTING 12/17/2002 280795 $1,588.05
34277 THORPE DISTRIBUTING 12/17/2002 280796 $12.85
34277 THORPE DISTRIBUTING 12/17/2002 280796 $1,461.45
34277 THORPE DISTRIBUTING 12/17/2002 281444 $548.45
34277 THORPE DISTRIBUTING 12/17/2002 281445 $23.00
34277 THORPE DISTRIBUTING 12/17/2002 281445 $4,017.85
34277 THORPE DISTRIBUTING 12/17/2002 282120 $11.50
34277 THORPE DISTRIBUTING 12/17/2002 282120 $624.15
TOTAL FOR THORPE DlSTRIBUl1NG COMPA $9,064.30
34278 TONKA PRINTING CO. WINDOW ENVELOPES F 12/17/2002 2743 $232.17
TOTAL FOR TONKA PRINTING CO. $232.17
34279 TWIN CITY WATER CLlNI NOV BACTERIA ANAL YSI 12/17/2002 9374 $60.00
......'.'-,,----.'..
Thursday, December 12,. 2002 Page 10 of 11
Check # Vendor Name Description Check Date Invoice # Amount
TOTAL FOR TWIN CITY WATER CLINIC $60.00
34280 VICTORIA REPAIR AND 12/17/2002 3882 $120.35
TOTAL FOR VICTORIA REPAIR AND MFG $120.35
34281 WINE COMPANY (THE) 12/17/2002 90528 $107.00
TOTAL FOR WINE COMPANY (THE) $107.00
34282 WINE SPECTATOR RENEW SUBS-2003 12/17/2002 $45.00
TOTAL FOR WINE SPECTATOR $45.00
34283 WM. MUELLER & SONS, I SAND-WATER MAIN BRE 12/17/2002 72853 $127.96
34283 WM. MUELLER & SONS, I SAND-WATER MAIN BRE 12/1712002 72854 $488.75
34283 WM. MUELLER & SONS, I BLACKTOP 12/1712002 72962 $114.44
34283 WM. MUELLER & SONS, I BLACKTOP 12/17/2002 73036 $573.04
34283 WM. MUELLER & SONS, I BLACKTOP 12/1712002 73630 $1,136.66
34283 WM. MUELLER & SONS, I BLACKTOP 12/17/2002 73713 $454.90
TOTAL FOR WM. MUELLER & SONS, INC. $2,895.75
34284 WSB AND ASSOCIATES SEAMANS ESTATES 12/1712002 01074-000 $759.00
34284 WSB AND ASSOCIATES WATER RESOURCE MGM 12/1712002 01074-080 $34.50
34284 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 12/1712002 01074-583 $9,112.00
34284 WSB AND ASSOCIATES GENERALSVCS 12/17/2002 01074-990 $169.50
34284 WSB AND ASSOCIATES CSAH 19 @ SMITHTOWN 12/1712002 01388-001 $666.25 .
34284 WSB AND ASSOCIATES LK LINDEN DR PED TRAIL 12/17/2002 01459-013 $4,963.00
TOTAL FOR WSB AND ASSOCIATES $15,704.25
34286 XCEL ENERGY 12/17/2002 0074-000- $8.08
34286 XCEL ENERGY 12/17/2002 0114-707- $13.90
34286 XCEL ENERGY 12/17/2002 0191-308- $17.41
34286 XCEL ENERGY 12/17/2002 0198-208- $297.06
34286 XCEL ENERGY 12/17/2002 0208-203- $5.26
34286 XCEL ENERGY 12/1712002 0234-748- $9.12
34286 XCEL ENERGY 12/17/2002 0640-202- $13.72
34286 XCEL ENERGY 12/17/2002 0675-505- $16.90
34286 XCEL ENERGY 12/17/2002 0727-302- $227.60
34286 XCEL ENERGY 12/17/2002 0942-567- $31.50
34286 XCELENERGY 12/17/2002 1300-208- $88.67
34286 XCEL ENERGY 12/17/2002 1350-001- $17.66
34286 XCEL ENERGY 12/17/2002 1351-508- $425.19
34286 XCEL ENERGY 12/17/2002 1477-205- $253.59 .
34286 XCEL ENERGY 12/17/2002 1541-203- $6.45
34286 XCEL ENERGY 12/17/2002 1641-408- $48.05
34286 XCEL ENERGY 12/17/2002 1692-607- $223.05
34286 XCEL ENERGY 12/17/2002 1732-704- $2,342.05
34286 XCEL ENERGY 12/17/2002 1765-206- $24.73
34286 XCEL ENERGY 12/17/2002 1776-835- $11.08
34286 XCEL ENERGY 12/17/2002 2052-902- $12.88
34286 XCELENERGY 12/17/2002 2164-107- $20.82
34286 XCEL ENERGY 12/17/2002 2270-109- $288.10
34286 XCEL ENERGY 12/17/2002 2325-902- $21.94
34286 XCEL ENERGY 12/17/2002 2397-003- $11.88
34286 XCELENERGY 12/17/2002 2486-903- $25.70
TOTAL FOR KCEL ENERGY $4,462.39
TOTAL CHECKS $226,174.40
II of 11
Thursday, December 12, 2002
Check Approval Listfor 12/16/02 Sorted by Department
Check # Vendor Name Descriptioll Check Date Invoice # Amount
34148 us POSTMASTER PSTG FOR DEC NEWSLE 11/22/2002 $805.85
34150 DALY, JACK ENTERTAINMENT DEPOS 11/27/2002 $100.00
34151 ELKE, CATHERINE NOV MILEAGE 11/27/2002 $21.72
34152 FORTIS BENEFITS INS C STD PREM-DEC 2002 11/27/2002 $76.50
34154 GALLES CORP GARBAGE BAGS 11/27/2002 101982 $208.59
34156 LANO EQUIPMENT, INC. SWITCH SENDING UNIT 11/27/2002 64292 $6.63
34158 LONG LAKE POWER EO MISC SHOP SUPPLIES 11/27/2002 41724 $133.70
34158 LONG LAKE POWER EQ MISC SHOP SUPPLIES 11/27/2002 41761 $25.63
34159 MAMA 11/21/02 LUNCHEON 11/27/2002 458 $16.00
34160 MENARDS SHOP SUPPLIES 11/27/2002 76484 $40.36
34161 MINN NCPERS GROUP L DEC PREM 11/27/2002 $12.00
34162 PRUDENTIAL INS CO OF LIFE INS PREM.DEC 11/27/2002 $37.05
34162 PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002 $74.15
34164 SUN PATRIOT NEWSPA BUSCHLER VARIANCE 11/27/2002 444 $29.85
34164 SUN PATRIOT NEWSPA ST JOHNS CHURCH REO 11/27/2002 445 $31.84
34164 SUN PATRIOT NEWSPA BOYER BLDG CORP REO 11/27/2002 446 $31.84
. 34166 WUOLLET'S BAKERY DESSERT FOR APPRECI 12/4/2002 $253.00
34167 AFSCME COUNCIL 14 DEC UNION DENTAL PRE 12/5/2002 12 $270.20
34168 AFSCME COUNCIL 14 DEC UNION DUES 12/5/2002 $189.35
34169 AT&T WIRELESS SERVI 12/5/2002 4160966-1 $112.21
34169 AT&T WIRELESS SERVI 12/5/2002 4160966-1 $38.41
34170 BROWN, LAWRENCE PALM PILOTIWEATHER S 12/5/2002 $389.27
34170 BROWN, LAWRENCE PALM PILOTIWEATHER S 12/5/2002 $250.00
34170 BROWN, LAWRENCE PALM PILOTIWEATHER S 12/5/2002 $31.94
34171 FRONTIER ELECTRIC HOOK UP WARMING TRA 12/5/2002 28216 $102.00
34173 HOISINGTON/KOEGLER FREEMAN PK PLAN ANAL 12/5/2002 $600.00
34174 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 1 12/5/2002 302131-12 $1,337.88
34175 INTERNAL REVENUE SE DOROTHY THURSTON 47 12/5/2002 $82.68
34177 KEEFE,SALLY NOV STMT 12/5/2002 $350.00
34177 KEEFE, SALLY NOV STMT 12/5/2002 $375.00
34181 MN CHILD SUPPORT PM CHILD SUPPORT. C SCH 12/5/2002 $173.51
34182 MN SUN PUBLICATIONS PUD LECY CONSTRUCTI 12/5/2002 555221 $46.47
34184 NIELSEN, BRADLEY SENSIBLE LAND USE MT 12/5/2002 $60.00
. 34185 PAZANDAK, JOSEPH MILEAGE 11/18 - 11/29/02 12/5/2002 $87.97
34186 PERA PAYROLL DEDUCTIONS 1 12/5/2002 $2,312.19
34186 PERA PAYROLL DEDUCTIONS 1 12/5/2002 $2,132.41
34187 PURCHASE POWER METER FILL 12/5/2002 $819.00
34190 TALLEN & BAERTSCHI NOV PROSECUTIONS 12/5/2002 $19.30
34195 VERIZON WIRELESS, BE 12/5/2002 $44.79
34197 ARM/ACI MnDOT RECERTIFICA TIO 12/5/2002 $100.00
34198 DALY, JACK BAL OF ENTERTAINMENT 12/6/2002 $400.00
34199 BEST AUTO SEIZED VEHICLES 12/10/2002 $160.00
34200 ADVANCED IMAGING SO DEC SVC CONTRACT 12/12/2002 9467 $160.50
34201 ANDERSON, KRISTI B. 1 ST HALF DEC MTGS 12/12/2002 $150.00
34205 DAWSON, CRAIG 1ST HALF DEC MILEAGE! 12/12/2002 $44.90
34207 DEPT OF LABOR & INDU PRESSURE VESSEL LICE 12/1212002 001295-20 $10.00
34209 EXCELSIOR ACE HARD GRASS SEED 12/12/2002 542357 $45.23
34209 EXCELSIOR ACE HARD ROLL PINS/GRASS SEED 12/12/2002 542707 $1.07
34209 EXCELSIOR ACE HARD GRASS SEED 12/12/2002 542758 $53.24
34209 EXCELSIOR ACE HARD DRILL BITS 12/12/2002 543932 $12.93
34209 EXCELSIOR ACE HARD CONES.CITY HALL 12/1212002 544656 $2.65
34211 G & K SERVICES 12/12/2002 112902 ST $511.58
1'hursday,7jece,i,ber i 2,2iJiii . . .'_.
Pagel of 9
Check # Vendor Name Description Check Date Invoice # Amount
34212 GARY'S DIESEL SERVIC VEHICLE REPAIRS/INSPE 12/12/2002 57815 $2,669.09
34213 HOPKINS PARTS COMP BULBS 12/12/2002 95814 $46.73
34214 INTELLIGENT PRODUCT MUTT MITTS 12/12/2002 8010CC $365.28
34215 KRIESEL, DREW PW CLEANERS/TOILET S 12/12/2002 $42.54
34215 KRIESEL, DREW PW CLEANERS/TOILET S 12/12/2002 $45.36
34218 MN SUN PUBLICATIONS TRUTH IN TAX NOTICE 12/12/2002 558301 $280.00
34218 MN SUN PUBLICATIONS VARIANCE-BUECHLER 12/12/2002 558322 $42.90
34218 MN SUN PUBLICATIONS CUPIZONING ST JOHN'S 12/12/2002 558323 $42.90
34218 MN SUN PUBLICATIONS PLAT.BOYER BLOG 12/12/2002 558324 $42.90
34218 MN SUN PUBLICATIONS ORDINANCE 391 12/12/2002 558378 $92.95
34221 PAWS, CLAWS & HOOV DEC SVC/IMPOUNDS 12/12/2002 $63.90
34225 QWEST 12/12/2002 $89.53
34226 RUMPCA CO INC OCT BRUSH DISPOSAL 12/12/2002 1429 $218.00
34227 SENIOR COMMUNITY SE NOV CLEANING SVCS 12/12/2002 $266.25
34227 SENIOR COMMUNITY SE NOV CLEANING SVCS 12/12/2002 $179.15
34228 SPEEDWAY SUPERAME 12/12/2002 $909.39
34229 STAR GROUP LLC MISC PARTS 12/12/2002 17302 $41.03
34230 SUN PATRIOT NEWSPA NOTICE OF PROPOSED B 12/12/2002 OX13 $150.15
34233 VIKING OFFICE PRODUC 12/12/2002 647963 $25.86
34234 XCEL ENERGY 12/12/2002 0356.200- $19.20
34234 XCEL ENERGY 12/12/2002 1966.609- $115.74 .
34238 BERRY COFFEE CO 12/17/2002 320932 $30.50
34238 BERRY COFFEE CO 12/17/2002 323023 $33.00
34238 BERRY COFFEE CO 12/17/2002 323024 $22.00
34239 BIFFS, INC. 12/17/2002 W178909- $702.60
34240 CHAMPION AUTO STOR HEATER HOSE 12/17/2002 0-170178 $7.60
34240 CHAMPION AUTO STOR WIPER BLADES 12/17/2002 0.172518 $65.97
34240 . CHAMPION AUTO STOR STARTER/BLADE SCRAP 12/17/2002 0-173325 $128.84
34241 COMPUTER MANAGEME 2003 MAINT CONTRACT 12/17/2002 4686 $4,188.93
34244 EARL F. ANDERSEN, INC BUS PKG ONLY SIGNS 12/17/2002 51314 $100.07
34246 EDINA COURIERS LLC 12/17/2002 56150 $22.30
34247 FRONTIER ELECTRIC BALLAST FOR CITY HALL 12/17/2002 28225 $27.00
34253 KAR PRODUCTS MISC SHOP SUPPLIES 12/17/2002 90003252 $206.11
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 420689 $1,238.70
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 420689 $437.50
34255 LARKIN, HOFFMAN, PAL RON JOHNSON ET AL VS 12/17/2002 420691 $212.50
34255 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 12/17/2002 420692 $294.00
34255 LARKIN, HOFFMAN, DAL ORGANIZED COLLECTIO 12/17/2002 420694 $75.00 .
34255 LARKIN, HOFFMAN, DAL LCEC 12/17/2002 420695 $75.00
34255 LARKIN, HOFFMAN, DAL CUB FOODS 12/17/2002 420697 $1,500.00
34255 LARKIN, HOFFMAN, DAL LCEC GENERAL 12/17/2002 420698 $75.00
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 422756 $1,650.00
34255 LARKIN, HOFFMAN, DAL SCOTT RICHARDS 12/17/2002 422757 $96.00
34255 LARKIN, HOFFMAN, DAL SNYDER W ALL SIGN 12/17/2002 422757 $96.00
34255 LARKIN, HOFFMAN, DAL OAKVIEW ESTATES 12/17/2002 422757 $128.00
34255 LARKIN, HOFFMAN, DAL R. JOHNSON ET AL VS CI 12/17/2002 422759 $137.50
34255 LARKIN, HOFFMAN, DAL SHOREWOOD YACHT CL 12/17/2002 422760 $947.00
34255 LARKIN, HOFFMAN, DAL CUB FOODS 12/17/2002 422763 $465.00
34256 LOCATORS & SUPPLIES MESH/CONES 12/17/2002 0114992-1 $534.06
34259 MCLEOD USA 12/17/2002 6428170 $134.61
34259 MCLEOD USA 12/17/2002 6428170 $157.15
34259 MCLEOD USA 12/17/2002 6428170 $469.70
34260 MINNCOMM PAGING 12/17/2002 52006812 $8.63
34261 MINNEGASCO 12/17/2002 $56.56
34261 MINNEGASCO 12/17/2002 $225.11
34261 MINNEGASCO 12/17/2002 $335.40
. "', , .. ~ '."..'''' ,- -- ",' ", -. '.,'.' ,-', '.' , " ...... ..
'ihu;'sday, J)~celllberj2:iiJ()2 . 20[9
Check # Vendor Name Description Check Date Invoice # Amount
. 34261 MINNEGASCO 12/17/2002 $117.00
34263 MTI DISTRIBUTING COM BLADES 12/17/2002 335929-00 $36.52
34263 MTI DISTRIBUTING COM BLADES 12/17/2002 335971-00 $96.04
34266 NORTHERN TOOL & EO PW SUPPLIES 12/17/2002 7390950 $100.05
34267 OFFICE DEPOT 12/17/2002 18739870 $190.79
34267 OFFICE DEPOT 12/17/2002 18757286 ($10.59)
34267 OFFICE DEPOT 12/17/2002 18804784 $195.86
34268 ORONO, CITY OF DEC ANIMAL CONTROL 12/17/2002 2396 $1,533.09
34272 POTTS, KENNETH N. NOVEMBER PROSECUTI 12/17/2002 $1,608.33
34274 SAM'S CLUB 12/17/2002 120302 $95.47
34275 SHOREWOOD TRUE VAL ELEMENT 12/17/2002 51532 $14.90
34275 SHOREWOOD TRUE VAL WARMING HOUSE PHON 12/17/2002 51558 $61.74
34275 SHOREWOOD TRUE VAL 12/17/2002 51598 $55.36
34275 SHOREWOOD TRUE VAL PAINT TRAY LINER/ROLL 12/17/2002 51618 $11.01
34276 SO LK MTKA POLICE DE DEC BUDGET 12/17/2002 $49,911.92
34278 TONKA PRINTING CO. WINDOW ENVELOPES F 12/17/2002 2743 $232.17
34280 VICTORIA REPAIR AND 12/1712002 3882 $120.35
34283 WM. MUELLER & SONS, I BLACKTOP 12/17/2002 72962 $114.44
34283 WM. MUELLER & SONS. I BLACKTOP 12/17/2002 73036 $573.04
. 34283 WM. MUELLER & SONS, I BLACKTOP 12/17/2002 73630 $1,136.66
34283 WM. MUELLER & SONS, I BLACKTOP 12/17/2002 73713 $454.90
34284 WSB AND ASSOCIATES SEAMANS ESTATES 12/17/2002 01074-000 $759.00
34284 WSB AND ASSOCIATES GENERAL SVCS 12/17/2002 01074-990 $169.50
34286 XCEL ENERGY 12/17/2002 0114-707- $13.90
34286 XCEL ENERGY 12/17/2002 0208-203- $5.26
34286 XCELENERGY 12/17/2002 0727-302- $227.60
34286 XCEL ENERGY 12/17/2002 1300-208- $88.67
34286 XCEL ENERGY 12/17/2002 1477-205- $253.59
34286 XCEL ENERGY 12/17/2002 1541-203- $6.45
34286 XCELENERGY 12/17/2002 1732-704- $2,342.05
34286 XCELENERGY 12/17/2002 2052-902- $12.88
34286 XCEL ENERGY 12/17/2002 2164-107- $20.82
TOTAL FOR 101 GENERAL FUND $94,562.35
34284 WSB AND ASSOCIATES LK LINDEN DR PED TRAIL 12/17/2002 01459-013 $4,963.00
TOTAL FOR 402 PARK CAPITAL IMPROVEMENT $4,963.00
. 34255 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 12/17/2002 420693 $358.50
34255 LARKIN, HOFFMAN, DAL TH 7/41 ROW CONDEMN 12/17/2002 422761 $400.90
34284 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 12/17/2002 01074-583 $9,112.00
34284 WSB AND ASSOCIATES CSAH 19 @ SMITHTOWN 12/17/2002 01388-001 $666.25
TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $10,537.65
34153 FRONTIER ELECTRIC REPL GFI RECEP AT WA 11/27/2002 28185 $114.00
34155 GENERAL REPAIR SERV CHLORINE BOOSTER,PU 11/27/2002 4466 $752.22
34183 NATIONAL WATERWOR 12/5/2002 8913121 $318.24
34183 NATIONAL WATERWOR 12/5/2002 8914297 $588.82
34193 TWIN CITY WATER CLINI OCT BACTERIA ANAL YSI 12/5/2002 9260 $60.00
34209 EXCELSIOR ACE HARD BATTERIES 12/12/2002 544005 $31.01
34209 EXCELSIOR ACE HARD WATER PARTS/SUPPLIE 12/12/2002 544948 $46.83
34220 NEXTEL COMMUNICATI 12/12/2002 $36.39
34225 OW EST 12/12/2002 $49.63
34225 OW EST 12/12/2002 $49.63
34241 COMPUTER MANAGEME 2003 MAINT CONTRACT 12/17/2002 4686 $2,094.46
34250 HAWKINS WATER TREA 12/17/2002 DM82794 $80.00
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $23.17
,~~,~ .... " ..cp-..:-. "'!;"" .n'" .". .....:::: ;.!
. .._w.' . '" .
Thursday, December 12,.2002 Page 3 oJ9
Check # Vendor Name Description Check Date Invoice # Amount
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $72.42
34259 MCLEOD USA 12/17/2002 6428170 $44.87
34259 MCLEOD USA 12/17/2002 6428170 $89.74
34261 MINNEGASCO 12/17/2002 $161.41
34261 MINNEGASCO 12/17/2002 $170.42
34261 MINNEGASCO 12/17/2002 $221.25
34262 MINNETONKA-CITY OF 4TH aTR W A-5350 VINE H 12/17/2002 $94.25
34262 MINNETONKA-CITY OF 4TH aTR WA-5366 VINE H 12/1712002 $57.07
34264 MUNITECH, INC. FRT FOR SUPPLIES SHIP 12/17/2002 7997 $53.45
34265 NATIONAL WATERWOR WATER SUPPLIES 12/17/2002 8971976 $956.22
34273 QWEST 12/1712002 $261.99
34273 QWEST 12/17/2002 $99.05
34279 TWIN CITY WATER CLlNI NOV BACTERIA ANAL YSI 12/17/2002 9374 $60.00
34283 WM. MUELLER & SONS, I SAND-WATER MAIN BRE 12/17/2002 72853 $127.96
34283 WM. MUELLER & SONS, I SAND-WATER MAIN BRE 12/17/2002 72854 $488.75
34286 XCEL ENERGY 12/1712002 0234-748- $9.12
34286 XCEL ENERGY 12/17/2002 1351-508- $425.19
34286 XCEL ENERGY 12/17/2002 1692-607- $223.05
34286 XCEL ENERGY 12/17/2002 1776-835- $11.08
34286 XCEL ENERGY 12/17/2002 2270-109- $288.10
TOTAL POR 601 WATER UTIUTY $8,159.79 .
34169 AT&T WIRELESS SERVI 12/5/2002 2893733-1 $11.44
34183 NATIONAL WATERWOR 12/5/2002 8877887 $151.82
34220 NEXTEL COMMUNICATI 12/12/2002 $36.38
34241 COMPUTER MANAGEME 2003 MAINT CONTRACT 12/17/2002 4686 $2,094.46
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $23.16
34254 KINKO'S WATER/SEWER MAPS 12/17/2002 62100038 $72.42
34286 XCEL ENERGY 12/17/2002 0074-000- $8.08
34286 XCEL ENERGY 12/17/2002 0191-308- $17.41
34286 XCEL ENERGY 12/17/2002 0640-202- $13.72
34286 XCEL ENERGY 12/17/2002 0675-505- $16.90
34286 XCEL ENERGY 12/17/2002 0942-567- $31 .50
34286 XCEL ENERGY 12/17/2002 1350-001- $17.66
34286 XCEL ENERGY 12/17/2002 1641-408- $48.05
34286 XCEL ENERGY 12/17/2002 1765-206- $24.73
34286 XCEL ENERGY 12/17/2002 2325-902- $21.94
34286 XCEL ENERGY 12/17/2002 2397-003- $11.88 .
34286 XCEL ENERGY 12/17/2002 2486-903- $25.70
TOTAL POR 611 SANITARY SEWER UTILITY $2,627.25
34243 E-Z RECYCLING INC. DEC RECYCLING SVC 12/17/2002 4536 $5,973.00
TOTAL POR 621 RECYCUNG UTIUTY $5,973.00
34284 WSB AND ASSOCIATES WATER RESOURCE MGM 12/17/2002 01074-080 $34.50
TOTAL FOR 631 STORMWATER MANAGEMENT UTILITY $34.50
34149 HAPPY GARDEN II LIQUOR COMMITTEE DIN 11/25/2002 $10.53
34152 FORTIS BENEFITS INS C STD PREM-DEC 2002 11/27/2002 $6.00
34162 PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002 $2.60
34163 aUALlTY WINE & SPIRIT 11/27/2002 192619-00 $9.64
34163 QUALITY WINE & SPIRIT 11/27/2002 194688-00 $51.43
34163 aUALlTY WINE & SPIRIT 11/27/2002 194709-00 $136.62
34163 QUALITY WINE & SPIRIT 11/27/2002 194709-00 $977 .89
34165 TOWLE REAL ESTATE C DEC RENT 11/27/2002 $4,825.44
34172 HERMEL WHOLESALE 12/5/2002 386212 $263.68
34178 MARLIN'S TRUCKING 12/5/2002 11795/118 $30.60
"', -.- "., '.,.' " . - . "'.. ,. - ,- ,,-,', .'. ~.., .".. ,",:"." ~ ' -- ~ _. "~n., ,_ ,-.--...... ',_. .., .
Thursday, December 12..2002 Page 40f9
Check # Vendor Name Description Check Date Invoice # Amount
34178 MARLIN'S TRUCKING 12/5/2002 11795/118 $30.60
34179 MARRON, RUSSELL NOVEMBER MILEAGE 12/5/2002 $6.96
34180 MIDWEST COCA-COLA B 12/5/2002 63217207 $175.50
34188 QUALITY WINE & SPIRIT 12/5/2002 197543-00 $356.97
34188 QUALITY WINE & SPIRIT 12/5/2002 197569-00 $971.26
34188 QUALITY WINE & SPIRIT 12/5/2002 197569-00 $922.38
34194 VERIZON DIRECTORIES 12/5/2002 $19.50
34202 ARCTIC GLACIER INC 12/12/2002 DC232406 $40.20
34202 ARCTIC GLACIER INC 12/12/2002 DC232914 $10.20
34202 ARCTIC GLACIER INC 12/12/2002 DC233803 $25.20
34206 DAY DISTRIBUTING 12/12/2002 198648 $356.80
34208 EAST SIDE BEVERAGE 12/12/2002 323534 $123.20
34210 FLAHERTY'S HAPPY TY 12/12/2002 7937 $96.00
34217 MIDWEST COCA-COLA B 12/12/2002 63226174 $77.65
34219 NET L1TIN DISTRIBUTOR RIBBON 12/12/2002 15871 $26.47
34223 QUALITY WINE & SPIRIT 12/12/2002 195827-00 $4,276.00
34223 QUALITY WINE & SPIRIT 12/12/2002 197608-00 $481.73
34223 QUALITY WINE & SPIRIT 12/12/2002 199795-00 $443.43
34224 QWEST DEX 12/.12/2002 12713768 $79.30
. 34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $41.44
34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $13.32
34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $64.46
34232 THORPE DISTRIBUTING 12/12/2002 280147 $181.75
34232 THORPE DISTRIBUTING 12/12/2002 282121 $12.85
34232 THORPE DISTRIBUTING 12/12/2002 282121C ($69.00)
34235 ARCTIC GLACIER INC 12/17/2002 DC234310 $33.44
34236 BELLBOY BAR SUPPLY 12/17/2002 36388700 $120.07
34236 BELLBOY BAR SUPPLY 12/17/2002 36388700 $35.10
34236 BELLBOY BAR SUPPLY 12/17/2002 36434700 $186.00
34237 BELLBOY CORPORAT10 12/17/2002 25101800 $810.95
34237 BELLBOY CORPORATIO 12/17/2002 25153900 $677.19
34237 BELLBOY CORPORATIO 12/17/2002 25191500 $110.70
34242 DAY DISTRIBUTING 12/17/2002 199534 $490.50
34242 DAY DISTRIBUTING 12/17/2002 200170 $628.70
34242 DAY DISTRIBUTING 12/17/2002 200970 $149.60
34245 EAST SIDE BEVERAGE 12/17/2002 327619 $694.05
. 34245 EAST SIDE BEVERAGE 12/17/2002 329303 $1,850.40
34245 EAST SIDE BEVERAGE 12/17/2002 329303 $22.70
34249 GRIGGS, COOPER & CO 12/17/2002 600734 ($8.00)
34249 GRIGGS, COOPER & CO 12/17/2002 601200 ($11.00)
34249 GRIGGS, COOPER & CO 12/17/2002 631901 $310.60
34249 GRIGGS, COOPER & CO 12/17/2002 632424 $321.96
34249 GRIGGS, COOPER & CO 12/17/2002 632425 $1,713.63
34249 GRIGGS, COOPER & CO 12/17/2002 635965 $23.75
34249 GRIGGS, COOPER & CO 12/17/2002 636537 $623.95
34249 GRIGGS, COOPER & CO 12/17/2002 636538 $1,123.79
34249 GRIGGS, COOPER & CO 12/17/2002 639515 $180.75
34249 GRIGGS, COOPER & CO 12/17/2002 639516 $255.91
34251 HONEYWELL ALARM REPAIRS 12/17/2002 135PS653 $95.00
34251 HONEYWELL PARTS FOR ALARM 12/17/2002 135PS654 $12.00
34252 JOHNSON BROS LIQUO 12/17/2002 1487192 $120.00
34252 JOHNSON BROS L1QUO 12/17/2002 1487194 $331.75
34252 JOHNSON BROS L1auo 12/17/2002 1487194 $105.00
34252 JOHNSON BROS L1QUO 12/17/2002 1489952 $273.00
34252 JOHNSON BROS L1QUO 12/17/2002 1489953 $757.08
34252 JOHNSON BROS L1QUO 12/17/2002 1489954 $1,431.71
". . -; "". " ,~"..:":" ;'~:';:" ";,. >.-.-.'..:... '~~'."...,i. ..:..".... , -;'e_'_.. ; .....:,-...,'..,..,::. ....- .
Thursday, December 12,2002 Page 5 0[9
Check # Vendor Name
Description
Check Date Invoice #
34252
34252
34252
34257
34257
34257
34257
34258
34258
34259
34261
34269
34271
34271
34271
34271
34271
34271
34271
34274
34274
34277
34277
342n
342n
34282
34286
34149
34152
34162
34163
34163
34172
34178
34178
34179
34180
34189
34192
34196
34202
34203
34204
34208
34208
34210
34217
34223
34223
34223
34223
34223
34223
34231
JOHNSON BROS uauo
JOHNSON BROS uauo
JOHNSON BROS uauo
MARK VII
MARK VII
MARK VII
MARK VII
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MCLEOD USA
MINNEGASCO
PAUSTIS WINE COMPAN
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
PHILLIPS WINE & SPIRIT
SAM'S CLUB
SAM'S CLUB
THORPE DISTRIBUTING
THORPE DISTRIBUTING
THORPE DISTRIBUTING
THORPE DISTRIBUTING
WINE SPECTATOR
XCEL ENERGY
12/17/2002 1492992
12/17/2002 1492995
12/17/2002 208510
12/17/2002 480674
12/17/2002 482886
12/17/2002 482887
12/17/2002 485063
12/17/2002 11861/98
12/17/2002 11861/98
12/17/2002 6428170
12/17/2002
12/17/2002 204073
12/1712002 895346
12/17/2002 895346
12/17/2002 895346
12/17/2002 897220
12/17/2002 897220
12/17/2002 897220
12/1712002 899547
12/17/2002 120302
12/1712002 120302
12/17/2002 280794
12/17/2002 280795
12/17/2002 280795
12/17/2002 281444
12/17/2002
12/1712002 0198-208-
TOTAL FOR 641 SHORE WOOD PLAZA UQUOR
RENEW SUBS-2003
HAPPY GARDEN II
FORTIS BENEFITS INS C
PRUDENTIAL INS CO OF
aUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
HERMEL WHOLESALE
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARRON, RUSSELL
MIDWEST COCA-COLA B
QWEST DEX
TRI COUNTY BEVERAGE
WATERFORD CENTER
ARCTIC GLACIER INC
BELLBOY BAR SUPPLY
BELLBOY CORPORATIO
EAST SIDE BEVERAGE
EAST SIDE BEVERAGE
FLAHERTY'S HAPPY TY
MIDWEST COCA-COLA B
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
aUALlTY WINE & SPIRIT
QUALITY WINE & SPIRIT
QUALITY WINE & SPIRIT
SWANDBY, DONALD
LIQUOR COMMITTEE DIN
STD PREM-DEC 2002
LIFE INS PREM-DEC
11/25/2002
11/27/2002
11/27/2002
11/2712002 194687-00
11/27/2002 194707-00
12/5/2002 386213
12/5/2002 11794/118
12/5/2002 11794/118
12/5/2002
12/5/2002 63217249
12/5/2002 01271376
12/5/2002 128845
12/5/2002 1202F
12/12/2002 DC232407
12/1212002 36355800
12/12/2002 25038300
12/12/2002 323529
12/12/2002 323529
12/12/2002 7935
12/12/2002 63226240
12/12/2002 197540-00
12/12/2002 197545-00
12/12/2002 197567-00
12/12/2002 197567-00
12/12/2002 199794-00
12/12/2002 199794-00
12/12/2002
NOVEMBER MILEAGE
DEC RENT
NOV EXPENSES/MILEAG
. - --', '".'" ;.'~'._':: '-:::~";" . .. '" -'. .
Thursday, December 12,.2002
Amount
$20.80
$537.n
($41.10)
$239.00
$735.10
$21.80
$610.00
$46.35
$46.35
$96.61
$102.89
$309.99
$1,205.35
$845.50
$155.00
$79.20
$404.70
$46.50
$970.10
$16.79
$27.60
$764.15
$1,588.05
$12.85
$548.45
$45.00
$297.06
$38,280.74
.
$10.52
$6.00
$2.60
$51.43
$975.84
$593.28
$18.45
$18.45
$6.96
$165.19
$192.20
$210.50
$4,830.78
$20.40
$17.66
$160.35
$9.80
$183.15
$60.00
$69.10
$113.14
$396.52
$403.86
$666.90
$827.90
$141.64
$13.32
.
Page 60f9
Check # Vendor Name Description Check Date Invoice # Amount
~' 34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $64.46
34232 THORPE DISTRIBUTING 12/12/2002 280148 $993.30
34232 THORPE DISTRIBUTING 12/12/2002 280148 $24.35
34236 BELLBOY BAR SUPPLY 12/17/2002 36388600 $19.80
34236 BELLBOY BAR SUPPLY 12/17/2002 36388600 $80.01
34237 BELLBOY CORPORATIO 12/17/2002 25101700 $463.85
34237 BELLBOY CORPORATIO 12/17/2002 25153700 $217.70
34237 BELLBOY CORPORATIO 12/17/2002 25191600 $276.30
34242 DAY DISTRIBUTING 12/17/2002 199533 $1,466.10
34242 DAY DISTRIBUTING 12/17/2002 200169 $511.10
34242 DAY DISTRIBUTING 12/17/2002 200969 $658.45
34242 DAY DISTRIBUTING 12/17/2002 200969 $18.40
34245 EAST SIDE BEVERAGE 12/17/2002 327618 $1,568.95
34245 EAST SIDE BEVERAGE 12/17/2002 327618 $19.60
34245 EAST SIDE BEVERAGE 12/17/2002 329302 $9.80
34245 EAST SIDE BEVERAGE 12/17/2002 329302 $1,863.30
34249 GRIGGS, COOPER & CO 12/1712002 631679 $0.95
34249 GRIGGS, COOPER & CO 12/17/2002 631902 $77.65
34249 GRIGGS, COOPER & CO 12/17/2002 632428 $355.26
. 34249 GRIGGS, COOPER & CO 12/17/2002 632429 $1,627.57
34249 GRIGGS, COOPER & CO 12/17/2002 635966 $23.75
34249 GRIGGS, COOPER & CO 12/17/2002 636014 $23.75
34249 GRIGGS, COOPER & CO 12/1712002 636540 $190.13
34249 GRIGGS, COOPER & CO 12/17/2002 636541 $953.49
34249 GRIGGS, COOPER & CO 12/17/2002 639319 $149.60
34249 GRIGGS, COOPER & CO 12/17/2002 639520 $138.86
34249 GRIGGS, COOPER & CO 12/17/2002 639521 $180.22
34252 JOHNSON BROS L10UO 12/17/2002 1487191 $20.80
34252 JOHNSON BROS LIOUO 12/17/2002 1487193 $144.00
34252 JOHNSON BROS L10UO 12/17/2002 1487193 $138.64
34252 JOHNSON BROS L10UO 12/17/2002 1489949 $673.70
34252 JOHNSON BROS L10UO 12/17/2002 1489950 $290.95
34252 JOHNSON BROS L10UO 12/17/2002 1489951 $1,216.21
34252 JOHNSON BROS L10UO 12/17/2002 1492991 $186.28
34252 JOHNSON BROS L10UO 12/17/2002 1492993 $102.50
34257 MARK VII 12/17/2002 480679 $731.90
. 34257 MARK VII 12/17/2002 482880 $455.75
34257 MARK VII 12/17/2002 485058 $431.10
34258 MARLIN'S TRUCKING 12/1712002 11860/97 $36.90
34258 MARLIN'S TRUCKING 12/17/2002 11860/97 $36.90
34259 MCLEOD USA 12/1712002 6428170 $96.45
34261 MINNEGASCO 12/17/2002 $66.21
34269 PAUSTIS WINE COM PAN 12/17/2002 204072 $398.99
34271 PHILLIPS WINE & SPIRIT 12/17/2002 3270447 ($80.85)
34271 PHILLIPS WINE & SPIRIT 12/17/2002 3270448 ($24.00)
34271 PHILLIPS WINE & SPIRIT 12/1712002 895345 $65.00
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895345 $371.75
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895345 $1,046.20
34271 PHILLIPS WINE & SPIRIT 12/1712002 897219 $325.70
34271 PHILLIPS WINE & SPIRIT 12/17/2002 899545 $2,725.65
34271 PHILLIPS WINE & SPIRIT 12/17/2002 899545 $7.77
34274 SAM'S CLUB 12/17/2002 120302 $27.60
34274 SAM'S CLUB 12/17/2002 120302 $16.78
34275 SHOREWOOO TRUE VAL SUPPLIES 12/17/2002 51454 $4.24
34277 THORPE DISTRIBUTING 12/17/2002 280796 $1,461.45
34277 THORPE DISTRIBUTING 12/17/2002 280796 $12.85
'i';zursday,"liecelliber12,.2(){)2 .,.,.,. '.... ,.'.---., ~."., om
Page 7 of9
Check # Vendor Name Description Check Date Invoice # Amount
34277 THORPE DISTRIBUTING 12/17/2002 281445 $23.00
34277 THORPE DISTRIBUTING 12/17/2002 281445 $4,017.85
34277 THORPE DISTRIBUTING 12/17/2002 282120 $624.15
34277 THORPE DISTRIBUTING 12/17/2002 282120 $11.50
34281 WINE COMPANY (THE) 12/17/2002 90528 $107.00
TOTAL FOR 642 WATERFORD UQUOR $37,913.56
34149 HAPPY GARDEN (( LIQUOR COMMITTEE DIN 11/25/2002 $10.53
34152 FORTIS BENEFITS INS C STD PREM.DEC 2002 11/27/2002 $6.00
34157 LEEF BROS 11/27/2002 786949 $29.44
34162 PRUDENTIAL INS CO OF LIFE INS PREM-DEC 11/27/2002 $2.60
34163 QUALITY WINE & SPIRIT 11/27/2002 194708-00 $612.85
34179 MARRON, RUSSELL NOVEMBER MILEAGE 12/5/2002 $6.96
34180 MIDWEST COCA-COLA B 12/5/2002 63212182 ($1.72)
34188 QUALITY WINE & SPIRIT 12/512002 197544-00 $119.92
34188 QUALITY WINE & SPIRIT 12/5/2002 197568-00 $692.69
34194 VERIZON DIRECTORIES 12/5/2002 -$19.50
34202 ARCTIC GLACIER INC 12/12/2002 MT233403 ($77.54)
34204 BELLBOY CORPORATIO 12/12/2002 25038100 $730.75
34208 EAST SIDE BEVERAGE 12/1212002 322904 $517.10
34210 FLAHERTY'S HAPPY TY 12/1212002 9491 ($40.80) .
34216 MARLIN'S TRUCKING 12/12/2002 11796/829 $25.65
34216 MARLIN'S TRUCKING 12/12/2002 11796/829 $25.65
34231 SWANDBY, DONALD NOV EXPENSES/MILEAG 12/12/2002 $13.31
34231 SWANDBY. DONALD NOV EXPENSES/MILEAG 12/12/2002 $64.46
34232 THORPE DISTRIBUTING 12/12/2002 280363 $11.50
34232 THORPE DISTRIBUTING 12/12/2002 280363 $507.05
34232 THORPE DISTRIBUTING 12/12/2002 280923 ($84.90)
34237 BELLBOY CORPORATIO 12/17/2002 25102000 $537.35
34237 BELLBOY CORPORA TIO 12/17/2002 25154000 $604.40
34242 DAY DISTRIBUTING 12/17/2002 199535 $458.15
34249 GRIGGS, COOPER & CO 12/17/2002 632438 $102.75
34249 GRIGGS, COOPER & CO 12/17/2002 632439 $414.47
34249 GRIGGS, COOPER & CO 12/17/2002 635968 $23.75
34249 GRIGGS, COOPER & CO 12/17/2002 636554 $193.96
34249 GRIGGS, COOPER & CO 12/17/2002 636555 $539.60
34252 JOHNSON BROS LIQUO 12/17/2002 1489956 $426.09
34252 JOHNSON BROS LIQUO 12/17/2002 1489957 $228.98 .
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 420689 $75.00
34255 LARKIN, HOFFMAN, DAL GENERAL MATTERS 12/17/2002 422756 $100.00
34257 MARK VII 12/17/2002 480672 $57.60
34259 MCLEOD USA 12/17/2002 6428170 $95.68
34261 MINNEGASCO 12/17/2002 $51.41
34271 PHILLIPS WINE & SPIRIT 12/17/2002 3269356 ($5.17)
34271 PHILLIPS WINE & SPIRIT 12/17/2002 3269357 ($6.06)
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895349 $41.95
34271 PHILLIPS WINE & SPIRIT 12/17/2002 895349 $209.75
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897222 $60.00
34271 PHILLIPS WINE & SPIRIT 12/17/2002 897222 $53.75
TOTAL FOR 643 TONKA BAY LIQUOR $7,454.41
34176 JOHNSON, JEFF ESCROW REF-VARIANCE 12/5/2002 $150.00
34191 TONY EIDEN COMPANY ESCROW REF-25655 MAP 12/5/2002 $3,768.15
34222 PETERSEN,KAREN PARTIAL ESCR REF-5695 12/12/2002 $11,750.00
TOTAL FOR 880 ESCROW DEPOSIT AGENCY $15,668.15
'...... _..._n', ,.._..,:,._..,....,-..__........... "'_'._',n '. " ".............. , ....._..~.....
Thursday, December 12,. 2002 Page 8 of9
PAYROLL APPROV ALS
For 12/16/02 Council Meeting
Prepared by: C~ ~
Catherine Elke, Sr. Accountant
Reviewed by: &A.e;.~
Bonnie Burton, Fina ce Director
wson, City Administrator
Date: / ~.-/~-o~
.
Date: 1rJ//j..--/t;:;--
,
Date: (2.)2 .Ov
.
Payroll Register
.
Check # Last Name First Name MI Check Amt Check Date
1849 BAILEY BOYD C 1.133.67 12/3/2002
1850 BURTON BONNIE M 1,836.67 12/3/2002
1851 DAVIS CHARLES S 1.068.42 12/3/2002
1852 EISCHENS JAMES E 837.25 12/3/2002
1853 ELKE CATHERINE M 805.08 12/3/2002
1854 FASCHING PATRICIA L 784.30 12/3/2002
1855 FIELD DALE F 651.46 12/3/2002
1856 GROUT TWILA R 823.40 12/3/2002
1857 HELLING PAMELA J 461.30 12/3/2002
1858 HIRSCH DANA M 184.27 12/3/2002
1859 JOHNSON DENNIS D 1,158.48 12/3/2002
1860 LUGOWSKI JOSEPH P 1.100.38 1213/2002
1861 MASON BRADLEY J 1.053.98 12/3/2002
. 1862 MOORE JULIE K 352.83 12/312002
1863 NIELSEN BRADLEY J 1.027.10 12/3/2002
1864 PANCHYSHY JEAN M 1.097.35 12/3/2002
1865 PAZANDAK JOSEPH E 1,441.22 12/312002
1866 RANDALL DANIEL J 1.293.19 12/3/2002
1867 SCHMID CHRISTOPHER E 705.62 12/312002
1868 STARK BRUCE H 1,007.67 12/3/2002
1869 SWANDBY DONALD R 1.253.82 12/3/2002
1870 TOWER TERRY R 949.85 12/3/2002
217609 ARMSTRON MICHAEL R 246.54 12/3/2002
217610 BAKER RICHARD M 142.86 12/3/2002
217611 BECKER MARYLOU 22.86 12/3/2002
217612 BROWN LAWRENCE A 1.894.00 12/3/2002
217613 DAWSON CRAIG W 1.678.14 12/312002
. 217614 DUFFY DAVID C 230.72 12/3/2002
217615 EDRALIN LAURENCE A 27.93 12/312002
217616 HELGESEN PATRICIA R 725.37 12/3/2002
217617 LATTERNER SUSAN M 318.87 12/312002
217618 MARRON RUSSELL R 41.72 12/3/2002
217619 OLIVEIRA CHRISTOPHER L 240.48 12/3/2002
217620 PARENT MICHELLE L 586.68 12/3/2002
217621 PLATHE CRAIG V 169.16 12/3/2002
217622 SMELTZER ROSE 10.39 1213/2002
217623 THURSTON DOROTHY M 227.54 1213/2002
Total of Checks $27,590.57
Thursday, December 12, 2002
Page 1 of 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
December 9,2002
TO:
Mayor and Council Members
Jean Panchyshyn, Executive SecretarylDeputy Clerk ~
Craig W. Dawson, City Administrator cS>
RE: Approving Year 2003 Refuse Hauler Licenses
.
FROM:
cc:
Refuse Haulers operating within the City of Shorewood must complete an annual license
application and provide proof of insurance coverage. The Refuse Haulers noted on the attached
proposed resolution have completed the application requirements to provide Refuse Service in
the City for the year 2003.
Council Action:
A motion to adopt a resolution approving Year 2003 Refuse Hauler Licenses.
.
::It,,!!:>
n
~J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING LICENSES FOR REFUSE COLLECTORS
WHEREAS, the Shorewood City Code Section 507.05 provides for the annual
licensing of refuse collectors in the City; and
WHEREAS, said Section provides that an applicant shall complete an application
and fulfill certain requirements concerning insurance coverage and pay licensing fee; and
WHEREAS, the following applicants have satisfactorily completed this
application and fulfilled the requirements for the issuance of a License for Refuse
Collection.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as .
follows:
That a License for Refuse Collection be issued for a term of one year, from
January 1, 2003 to December 31, 2003, to the following applicants:
Permit # Company Name Address
03-05 BFI Waste Systems 9813 Flying Cloud Dr.
Eden Prairie,:MN 55347
03-06 Randy's Sanitation 4351 U.S. Hwy. 12 SE
Delano, MN 55328
03-07 Waste Technology Inc. 5232 Hanson Court .
Crystal, MN 55428
03-08 Ray Anderson & Sons 930 Duluth Street
St. Paul, MN 55106
03-09 Blackowiak & Son 1195 Sunnyfield Rd N.
Mound, MN 55364
03 -1 0 Haugen's Haulers, Inc. 7386 31st St. SE
Buffalo, NY 55313
03-11 Veit Container Corp. 14000 Veit Place
Rogers, MN 55374-9583
Resolution No. 02-
Page 2
03-13 Waconia Roll-off P.O. Box 196
Waconia, Jv1N 55387
03-18 Waste Management ofJv1N 128 6th St. N, PO Box 609
Winsted, Jv1N 55395
ADOPTED by the City Council of the City of Shorewood this 16th day of
December, 2002.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
December 9, 2002
TO:
.
FROM:
cc:
RE:
Tree Trimmers operating within the City of Shorewood must complete an annual license
application, provide proof of insurance coverage, and pay the appropriate license fee. The
attached proposed resolution identifies those tree services that have satisfied the requirements to
be licensed to provide tree trimming service in the City in 2003.
Council Action
A Motion to Adopt a Resolution Approving Year 2003 Tree Trimmer Licenses
.
#",
t.J PRINTED ON RECYCLED PAPER
#3C.
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING LICENSES FOR TREE TRIMMERS
WHEREAS, the Shorewood City Code Section 305 provides for the annual
licensing of tree trimmers in the City; and
WHEREAS, said Section provides that an applicant submit a letter of intent and
fulfill certain requirements concerning insurance coverage and pay licensing fee; and
WHEREAS, the following applicants have satisfactorily completed this process
and have submitted the requirements for the issuance of a License for Tree Trimmers.
NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as
.
follows:
That a License for Tree Trimming be issued for a term from January 1, 2003 to December
31,2003, to the following applicants:
ADOPTED by the City Council of the City of Shorewood this 16th day of
December, 2002.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W . DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
December 9, 2002
cc:
Mayor and Council Members
Jean Panchyshyn, Executive Secretary/Deputy Clerk fr~
Craig W. Dawson, City Administrator (};)
Approving the Year 2003 Agreement for Animal Control and Animal Impound
Services
TO:
.
FROM:
RE:
The City contracts its Animal Control Services with the City of Orono Police Department, and its
Animal Impound Services with Paws, Claws and Hooves (PCH).
As noted in the attached correspondence from the City of Orono, there is a 3 % increase in
Animal Control Service for the year 2003.
.
The monthly service rate for animal impound services at PCH increased from $60.00 per month
to $75.00 per month. Impound fees for unclaimed animals increased from $20.00 per day to
$25.00 per day (with a two-day minimum fee).
Staff contacted PCH to inquire about the rather significant increase in fees. PCR indicated that
when the City originally entered into the contract with PCH in 1998, PCll agreed to provide the
monthly service rate at a lower fee ($57 per month), as there were to be four cities participating
in the services. As it turned out, only three cities ended up participating. The monthly service
fee remained at $57 for four years until 2002, when it increased to $60. PCR indicated that they
have done their best to keep the fees down, but as their costs to operate business have increased,
they now need to make a more significant increase in the contract fee amount. .
Council Action
Staff recommends approval of the Contract for Animal Control Services with the City of Orono
and the Contract for Animal Impound Services with Paws, Claws and Hooves for the year 2003.
ft
~" PRINTED ON RECYCLED PAPER
-1t3D
CITY of ORONO
Street Address:
2750 Kelley Parkway
Orono, MN 55356
Municipal Offices
Mallinr; Address:
P.O. Box 66
Crystal Bay, MN 55323.0066
December 3, 2002
Honorable Mayor and City Council
City of Shorewood
c/o Craig Dawson, City Administrator
5755 Country Club Road
Excelsior,:MN 55331-8927
.
Honorable Mayor and City Council:
The City of Orono does hereby submit a proposed contract for the provision of animal control
services to the City of Shore wood for the year 2003. The proposed contract reflects a 3.0% increase
in animal control costs.
The City of Orono and the Orono Police Department are committed to providing the highest quality
animal control services, and the highest level of responsiveness to Shorewood's animal control
service needs. We appreciate the continued opportunity to provide animal control services to the
City of Shorewood, and respectfully request that the Mayor and City Council approve the extension
of the animal control service contract for 2003.
Please sign and return both copies of the 2003 contract. A fully executed copy will then be returned .
to the city for its records.
Respectfully SUbm~il1~. .
,4 ~~A
/W'4~ /fl~..
Ronald J. Moorse
City Administrator
RJM/lsv
Ene.
Telephone (952) 249-4600 · Fax (952) 249-4616
www.cl.orono.mn.us
...
..
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@ci.shorewood.mn.us
MEMORANDUM
DATE:
December 5,2002
TO:
Mayor and Council Members
h. h .. S' I 1QtJ.;tJ
Jean Pane ys yn, ExecutIve ecretarylDeputy C erk (/,
Larry Brown, Public Works Director c/ 1)I~v' ...^
Craig W. Dawson, City Administrator eb> ~.
Approving the Year 2003 Agreements for Cleaning Services at Shorewood City
Hall and Public Works Facilities
FROM:
CC:
RE:
The City has had a contract for Cleaning Services with Senior Community Services for the past
several years. Drew Kriesel has provided this service at both City Hall and the Public Works
Facility. Upon mutual agreement, Mr. Kriesel will no longer be providing cleaning service at
City Hall. He will continue to provide independent cleaning service at the Public Works
Facility. A copy ofthe 2003 Cleaning Services Contract for the Public Works Facility is
attached.
Staffhas received quotes from two Cleaning Services, Jani King and Coverall, to provide
custodial service for City Hall. Coverall's Service Charge is $315 per month; J ani King's is
$354. Upon review of each proposal, and completion of reference checks, staff believes
Coverall to be the best choice to provide Cleaning Service for City Hall. Appropriate funds have
been provided in the 2003 Budget for this expense. .
Council Action
A motion approving the Agreement for Cleaning Services at the Public Works Facility for the
year 2003 be granted to Drew Kriesel; and
Approval of the Agreement for Cleaning Service at City Hall for the year 2003 be granted to
Coverall.
.,.,.~ ~
-fl3~
n
~.1 PRINTED ON RECYC1..ED PAPER
AGREEMENT TO PROVIDE CLEANING SERVICES AT
SHOREWOOD PUBLIC WORKS FACILITY
THIS INDEPENDENT CONTRACTOR AGREEMENT, made this day of
, 2002 by and between THE CITY OF SHOREWOOD (a Minnesota
municipal ~ity, (the City) and Drew Kriesel (the Contractor).
INTRODUCTION:
WHEREAS, the City is a Minnesota-municipal City engaged in the business of providing
municipil services; and
WHEREAS, the City desires to retain the Contractor to provide Janitorial Services by
Drew Kriesel, 726 80th Street, Victoria, Minnesota, and both parties desire to enter into an
agreement for such services upon the terms and conditions contained' herein; and
WHEREAS, the Contractor will, pursuant to this agreement, render services in the course
of an independent occupation representing the will of the City only as to the result of the work
and not as to the means by which it is accomplished.
NOW, THEREFORE, in consideration of the mutual promises contained herein,
.
IT IS HEREBY AGREED:
1)
2)
.
Imn - The term of this Agreement shall be from January 1. 2003 through December 31.
2003 unless terminated earlier as provided herein by Section 7. The parties l.'nay extend
the term for an additional twelve (12) month period by written agreement.
Extent of Services - The Contractor is free to devote time, attention and energy to other
businesses in which the Contractor may be engaged. The Contractor is not in any way
granted an exclusive right to undertake janitorial services for the City.
(a) The Contractor will be paid $189.15 per month for the cleaning of the Public
Works Facility.
(b) The Contractor will perform all services listed on Exhibit A and attached hereto.
( c) The Contractor will coordinate work with the Public Works Director/City
Engineer
(d) The Contractor is responsible for all costs associated with necessary cleaning
equipment and required insurance.
(e) The Contractor will be available on an on-call basis, when available.
3)
Remuneration - Subject to the provisions of Section 6, said City agrees to pay the
Contractor amount per month specified above in accordance with the City's general
payment practice. The Contractor shall provide the City with a monthly invoice for
payment of services.
4)
Tools and Transportation - The Contractor is responsible for, and will provide, all
necessary tools and transportation in connection with the performance of any work for
the City.
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COVERALL'S WORK SCHEDULE
CLOSING INSTR~CTIONS
*The following procedures are followed by Coverall personnel
each time they clean your facility:
Maintain janitor's closet in a neat and orderly fashion.
Turn off all lights as designated by customer.
Lock all doors and windows as designated by customer.
Set all alarms.
Additional Special Services
* Restroom supplies and trash can liners can be provided by Coverall
and added to your monthly bill. At a significant saving, Coverall can
provide inventory control and have you order directly from a local
distributor and have the distributor drop ship to your building and bill
directly to you.
* Pricing includes stairway to lower level.
* All chemicals and equipment needed to clean provided by Coverall. City
of Shorewood to provide paper products and trash can liners.
;.........,:. '."...:......';.i,.
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.'
COVERALL'S WORK SCHEDULE
FLOORS: CARPE;T, TilE, CONCRETE
*
Vacuum and remove spots from all carpeted areas and
vacuum all walk off mats.
* All ceramic and resilient floor areas dust mopped.
* All ceramic and resilient floor areas damp mopped.
*
All concrete floors swept.
*
Vacuum or brush edges and comers of carpeted floors.
FLOOR MAINTENANCE, CARPET, TilE, ETC.
*
Spot clean carpets.
* As an industry practice the following services are not generally
included in the standard monthly contract amount, but are
available from Coverall and will be quoted upon request.
Bonnet (tip) clean carpets.
Steam (hot water extraction) clean carpets.
Scrub and recoat ceramic and resilient floor areas.
Strip and wax all ceramic and resilient floor areas.
Machine scrub tile and ceramic floors.
Change light bulbs.
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WEEK .
TWO (2)
TIMES
PER WEEK
ONE (1)
TIME
PER MONTH
TWO (2) .
TIMES
PER WEEK
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. COVERALL'S WORK SCHEDULE
RESTROOMS
\
* Clean and disinfect wash basins, toilet bowls, and urinals. TWO (2)
Wipe outside surfaces with disinfectant. TIMES
PER WEEK
*Wipe/polish all dispensers including toilet paper, hand towels, TWO (2)
hand soap, etc. Restock all restroom products. TIMES
.-.-. PER WEEK
* Empty all waste receptacles and replace plastic liners. Damp TWO (2)
wipe any waste receptacle in need with disinfectant. TIMES
. PER WEEK
* Clean and polish all metal brightwork and mirrors removing TWO (2)
all splatter and smudges. TIMES
PER WEEK
... * Dust all horizontal surfaces in need. Spot clean tile walls and TWO (2)
toilet partitions. TIMES
PER WEEK
* TWO (2)
Dust mop and/or sweep all hard surface floor areas. Mop all
restroom floors with a germicidal solution. TIMES
. PER WEEK
* All restroom partitions washed and cleaned with a germicidal ONE (1)
detergent. TIME
PER MONTH
* Dust and clean all restroom return air vents. ONE (1)
TIME
PER MONTH
----------
COVERALL'S WORK SCHEDULE
LUNCHROOM, CAFETERIAS, KITCHEN & COFFEE AREAS
*
Empty waste paper receptacles and remove the trash to
the designated area for disposal. Replace liners and clean
receptacles as needed.
* Clean sinks, counter tops and cabinet fronts. Spot clean
the outsides of vending machines and the refrigerator.
Clean microwaves in and out.
*
Spot clean walls, doors, door frames and ledges.
* Clean tables and damp wipe chrome chairs.
*Dust mop or sweep hard surface floors; attention to
detail; especially under machines, edges and corners.
* Damp mop or wet mop hard surface floors; attention to
detail, especially under machines, edges and corners.
* Dust or vacuum ceiling vents.
*Empty and clean inside of refrigerator(s).
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES .
PER WEEK
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES .
PER WEEK
ONE (1)
TIME
PER MONTH
ONE (1)
TIME
PER MONTH
.
.
COVERALL'S WORK SCHEDULE
RECEPTION ARE,AS, HALLWAYS, OFFICES, CONFERENCE ROOMS, ETC.
* Dust and spot clean all fixtures and office furniture including
desks, credenzas, counter tops, display units and window
ledges. Spot clean doors, door frames and light switches, spot
clean walls and properly position furniture in offices.
* All waste paper receptacles emptied and trash taken to a
designated area in the building for storage or removal. Paper
recycling to be taken to recycling bin. Replace liners as needed.
* All internal glass partitions dusted; smudges and fingerprints
removed.
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WEEK
* Clean and sanitize drinking fountains, removing water marks, TWO (2)
scale and splashes on sides and front. Damp wipe surrounding TIMES
walls. PER WEEK
* Damp wipe all high and low shelves, surfaces and corners
beyond the reach of normal dusting. Dust all picture frames.
* All fabric type furniture vacuumed or brushed clean. All plastic
and leather furniture dusted. All chrome chair and table legs
dusted.
* All offices wood furniture, desks, credenzes, shelves, etc.
polish with the highest quality furniture polish.
* All telephones cleaned and sanitized.
Dust ceiling vents.
*Dust all venetian blinds.
ONE (1)
TIME
PER WEEK
ONE (1)
TIME
PER WEEK
ONE (1)
TIME
PER MONTH
ONE (1)
TIME
PER MONTH
FOUR
TIMES
PER YEAR
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COVERALL'S WORK SCHEDULE
ENTRANCES & VESTIBULES
* Dust all horizontal surfaces, including furniture tops and
ledges within normal reach.
TWO (2)
TIMES
PER WEEK
TWO (2)
TIMES
PER WeEK
TWO (2)
TIMES
PER weEK
TWO (2)
TIMES
PER weeK
TWO (2)
TIMES
PER weEK
TWO (2)
TIMES
PER weEK
TWO (2)
TIMES
PER WEEK
.
*
Vacuum all walk off mats and carpeted areas.
*
Dust mop all hard surface floors.
*
Damp mop all hard surface areas.
* Spot wipe glass doors removing prints and smudges.
*Pick up trash in area outside entrance. To include:
papers, bottles, cans, wrappers and other debris.
* Screen cigarette and cigar butts from tobacco urns.
Empty and damp wipe all ashtrays.
*Squeegee both sides of glass doors and wipe frames.
.
ONE (1)
TIME
PER WEEK
.........,:.;.,!. :\//iY
. Areas to be serviced
* Vestibule
* Council Chambers
*
Lobby
*
Restrooms
* Kitchen
*
Hallway
*
Offices
. * Stairs to basement
*:R; .
.....,
eception area
*
Conference rooms
.
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COVERALL'S cleaning contract agreement
.-
,
The undersigned hereby accepts the proposal of COVERALL OF THE TWIN CITIES, INC.
to supply janitorial services for our premises described as follows:
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
with the following terms:
*
1. COVERALL'S service charge will be $315.00 per MONTH. Service will be provided
in accordance with COVERALL'S work schedule attached hereto and an integral part of
this agreement. (price listed above does not include applicable local sales tax.)
*
2. COVERALL will perform all janitorial services specified in the attached work schedule
in a good and workman like manner consistent with industry standards. At no time and .'
event shall COVERALL be responsible for the clean-up or disposal of hazardous materi
belonging to Customer or its clients. In the event of non-performance by COVERALL, the
customer shall first give verbal notification, followed by written notification to
COVERALL.
* 3. All equipment and cleaning supplies will be furnished by COVERALL, with the
exception of liners imd toiletries, which can be provided at wholesale prices.
* 4. The price quoted above is good until June 1,2003 unless customer changes scope of job.
(price increases in 2001, 2000, 1999 and 1998 averaged 4%.)
* 5, This contract may be cancelled with a thirty (30) day notice. In the event the customer
cancels without a thirty (30) day prior notice, COVERALL shall be entitled to one month's
service charge.
* .
6. In the event of default on payment, customer agrees to pay such additional sum as th
Court may adjudge reasonable as attorney's fees, all Court costs, and late fees of 1 ~ % per
month.
*
7, Customer agrees not to hire any COVERALL or franchisee personnel for 18 months after
end of contract.
This agreement entered into and accepted on this day of , 2002 by:
COVERALL CUSTOMrnR
Signed VZJ2.fl /J1.J1,L- Signed by
COVERALL OF THE TWIN CITIES, INC.
On behalf of City of Shorewood,
Service to commence
.'
..
Exhibit A
Janitorial Services Contract
Dated: December 5. 2002
The Contractor shall permit the following services in the timeframe described:
Areas to be Cleaned Include:
o Entrance and Reception Area
o General Offices
o Private Offices
o Washrooms
o Kitchenette
o Closet
Duties will include the following:
.
.
Weekly:
. Vacuum all carpeted areas, including stairs to basement.
. Sweep and mop all hard floor surfaces.
. Dust office furniture. Desk tops if accessible.
. Clean and sanitize restrooms completely, to include stall doors, door handles, stall ledges,
knobs, main bathroom door handle (pad) and clean mirrors. Spot clean and sanitize walls
. Clean main entry door glass areas, including entry announcement board, dust entry
woodwork
. Wipe all counter work areas.
. Empty all waste baskets and recycling bins.
. Spot cleaning of carpet. Notify staff if unable to remove a spot.
. Mid-week cleaning of foyer and reception area (floors to be done twice during winter
months). .
. Clean interior glass partition wall-window.
. Wipe clean Kitchen sinks, countertops and cabinet fronts and outside of microwave and
stove top/front.
Monthly:
. Dust window sills.
. Sanitize bathroom walls completely.
Quarterly:
. Clean ceiling light fixtures and air vents
. Wipe baseboards and all ledges and office door frames, including top of door frames.
. Dust window blinds.
12) Severable - In the event any portion of this Agreement shall be held to be invalid, the
same shall not affect in any respect whatsoever the validity of the remainder of this
Agreement.
:.
13) Binding Effe((t - This Agreement shall be binding upon and inure to the benefit of all the
parties hereto, their heirs, executors, administrators, permitted assigns and successors in
interest.
14) Notices - Any notice required or permitted to be given under this Agreement shall be
sufficient if in writing and sent by registered or certified mail to the Contractor's
residence or to the principal office of the City, whichever shall be applicable.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and
year first above written.
THE CITY:
By:
.
Craig W. Dawson
Its: City Administrator
Dated
THE CONTRACTOR:
By:
Drew Kriesel
Dated
APPROVED AS TO FORM
.
By:
Timothy Keane, City Attorney
Dated
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council ~
Larry Brown, Director of Public Works '.-
Bonnie Burton, Finance Directorffreasurer Y
December 10, 2002
TO:
FROM:
RE: A Motion Authorizing the City Administrator to Enter into an Agreement for Computer
Network Maintenance Services for the Year 2003.
CC: Craig Dawson, City Administrator ~
Staff is elated to report that the computer network system has worked flawlessly since the new server
was installed last year and the Geek Squad has been performing the maintenance on the system. In
addition to the routine maintenance of the system, the Geek Squad has assisted Staff with the
implementation of an improved data contingency plan and an updated firewall/security system.
.
Based upon the previous year's performance, Staff is highly recommending that the contract for annual
maintenance with the Geek Squad (included as Attachment 1) be renewed for the year 2003. The
annual cost of the contract is $6,000 per year, or $500 per month, which is the same cost as this year
(2002). This cost has been included in the general operating budget for the year 2003.
ft
"-.1 PRINTED ON RECYCLED PAPER
#3F
Geek.Squad Schedlller
Pag~ 1 of 1
Maintenance Agreement
This Maintenance Agreeme...t: is for: City of Shorewood
Length of Agreement: 12 Months Frequency of visit: Once a month
Length of visit: 4 hours Charge per visit: $500.00
Start Date: 01/01/2003 End date: 12/03/2003
You will be billed monthly, In advance, and payment will be due on the first of every month.
A few Rul~1
. If you d~ ever need ~o I'fisCbechile;an ;appointment, we will try to Iccommodlte your needs. Ifwe.cannot reschedule and YOll choose not to h;av. us make
a vlslt,yoli do lose .those."ours. ... . .
. If your malntenance....lslt nllson 01 holiday, you will be eontacted to reschedule for thOlt visit.
. You cannot c:ancelmalntenanc:evlslts. They ar. prepaid, therefor. If you c:hoose not to hav. a visit you will be charged .forthe visit anyway.
Upon exei:UtiQll of this agreement, TbeGeek Squad Will provide the following services. (Gathering of in for. mati on and preparation of reports will
consume the first vlsit)~
. A detaUedlnventoryof;allhlrd.wlr..ndsOftware.
.A wi1tlenc:!etaUofa. UISP !nformi'tionlncludlng:
q~nllme, IP'1l, Passwo~s, rou.terlselVer configuration
. Awrltten,.baslc.securlty review.. . .
.A.wri~dlsasteran.lysls and racov..-vPliu\
. A schedul.dmalnlen.nce plan Which Includ4!S:
o A$erver/ncwot1f.dteckilstwith eachvlslt
o Wor\cstlltlon \lpd.til$ a.,.d Jnlil'lt~'nce
o AwrI"enreport of work completedd\lringeach vi$lt
. On-going n!!commendatlons to provide flol.rtfler scalability and lIt.abllity
. Upgrade recommendations
. Pricing, purchasing and tnst_tratlon of suggested hardware and s.oftwar. ,..qj.lirements
. R.guJarm~!!l~tlngstoanOWyollrITtr;aJ:lsltions to oc:cllr smoothly
. Written Instl'll~lons coVlrlng:
o Add/reqlovlnl1 users on the sent.er, basicwcrkStatlon setup, backup vlirlfic;atlon
.
Here's",hatwe'lI need'fOlJto do for us:
. S~lce.s whld'l extellll beV.ondthe s.cheduledma'int'llan~tim. frameswlD require a propolill and be billed separ"tely.
. Emergency situations which .eannotwalt until the followin!l$cbedullld maintenance t.ime will be blUed atnorm,al el'l)ergency rates.
. Reviewef softWlreln(thllXlw~re "'coml'Mndat~ns\VIthapproval or d~.pproval.
. C,ear commlolnlcatlonto (;le.ek Squid of needs In softW;areand hardwite, in writing,
. An lInde~ndingthJtwhen recommendations IFe not followed, orwhenchlnges .re.made tosy.tems bynon-(,>eekSquid personnel, Gaek Squ;ad c;an
not be hel~ responslble.nd additional eosts may be Incurred. In other woi'ds,ClII us before youpok. around .under the hood.
UMITATIONOFUAlJ1.nY: .... . . .... ...
GEEK SQUAD, INC.SHAI,.1. HAVE NO UABILlTY. OR RESPONSIBILITY TO YOU OR ANY PERSON OR ENTITY WITH ~ESPECT T() ANV lIABILITY,
LOss, DAMAGE O:R I". . .1URVTO PERSONS OR P.R.OPERTV .CAUSED DIREC1'1. V OR ZNDIRECTL V BY THE USE OR I"~BIL1TV TO USe TtfE .
FOREMENTXONED EQUIPMENT.
ALL PRICE$AREsU~E<:r TO cHANGe DUE TO M.AAICET C()NDI11:0"'SONPARTS AND UNFOR$EEN FACTORS THAT MAY ARISE DURING
INSTALLATION .OR MAINTENANCE. .
1. Maint41nanceserVlcesareforthe b.nefit of and shill apply only to Customer and Itlluthorlzed users.
2'. Customllr IIhaUm.intain a'" el:lyll'Onment f.or ~nh..rdw.re andsoftwarllln. ac:cordance with Geelt Squad'ssp.emcatlon., and shall provide Geak Squad with
acc-sste all softWarlland hardware as necaSsary to perform the m;aintenanceservices. .
3. Customllralso wiUprovide;allrequlr6d remota support and updateconllections as reasonably requestadby Geek Squad.
". Customer sha" not permit persons other than Geek Squad'. autheriz.d personnel to perform mainten;ance or attemptreplirs to any h;ardware or
software, except with Geel( Squad's prior written consent. . ..
5.. Servlcetimeln.d/or materials required to identify, varify or resolve problems attributable to the causes listed below are not Included in the maintenance
HrvlC:il$: (a);aiw acts or omissions or n.olloenc:e of Customer, its amploYHs, ort~lrd parties; (b) us. of Ilccassards, devices or other supplies or
materials not approved by Geek SqUid In writing; (c) any modiflCltlon of any hardware or softWare /lot authorized In writing by Geek Squad: (d) any
connection of any hardware or equipment by mechanical or electrical means to foreign power source.
CU..nt signature:
Date
~.
*'
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
Date: December 5, 2002
.
From:
Honorable Mayor and City Council Members f) ....,
Bonnie Burton, Finance DirectorfTreasurer ~
To:
Re: Auditing Services Contract
cc: Craig Dawson, City Administrator
The City's auditors Abdo, Eick and Meyers, LLP, have submitted their engagement contract for
services for this year. Their proposed fee for these services will not exceed $11,700.
.
Action Requested
A motion by the council is requested to approve the agreement with Abdo, Eick and Meyer for
auditing services for the year ending December 31, 2002. Approval requires a simple majority
vote by the council.
#.
t..1 PRINTED ON RECYCLED PAPER
#3&1
October 31, 2002
7241 Ohms Lane
Suite 200
Edina, MN 55439-2150
Mayor and Council
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
Dear Mayor and Council:
Weare pleased to confirm our understanding of the services we are to provide the City of Shorewood for the year ended
December 31, 2002. We will audit the financial statements of the City as of and for the year ended December 31,2002. We
understand that the financial statements will be presented in accordance with the financial reporting model in effect prior to that
described in GASB Statement No. 34. Also, the document we submit to you will include the following additional information.
that will be subjected to the auditing procedures applied in our audit of the financial statements:
.
1. Combining and Individual Fund Financial Statements
Audit Objective
The objective of our audit is the expression of an opinion as to whether your fmancial statements are fairly presented, in all
material respects, in conformity with accounting principles generally accepted in the United States of America and to report on
the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements
taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of
America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such
an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in
advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may .
decline to express an opinion or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for making all financial records and related information available to us. We understand that you will
provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of
your financial statements, but the responsibility for the financial statements remains with you. That responsibility includes the
establishment and maintenance of adequate records and effective internal control over fmancial reporting, the selection and
application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial
statements to correct material misstatements and for confirming to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are
immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
952.835.9090 Fax 952.835.3261
www.aemcpas.com
".
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I~rt
~i!
City of Shorewood
October 31,2002
Page Two
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the fmancial statements;
therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will
plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of
material misstatement, whether from errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity.
Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed
examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an
audit is not designed to detect innnaterial misstatements, or violations oflaws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform you of any material errors that come to our
attention, and we will inform you of any fraudulent financial reporting or misappropriation of assets that come to our attention.
We will also inform you of any violations oflaws or governmental regulations that come to our attention, unless clearly
inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that
might arise during any later periods for which we are not engaged as auditors.
.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include
tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by
correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your
attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will
also require certain written representations from you about the financial statements and related matters.
Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of
management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and
agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express
such an opinion.
Audit Procedures - Internal Control
.
In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the
nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's fmancial statements.
An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform
the governing body or audit committee of any matters involving internal control and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable
conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal
control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data
consistent with the assertions of management in the financial statements.
City of Shorewood
October 31, 2002
Page Three
Audit Administration, Fees, and Other
We understand that your employees will prepare all cash or other confumations we request and will locate any invoices selected
by us for testing.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, typing,
postage, travel, copies, telephone, etc.). We estimate that our gross fee, including expenses will be approximately $11,700. This
estimate is based on completion of our year end accounting checklist by City staff. Our standard hourly rates vary according to
the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees
will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may
be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. If we
elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification
of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to
reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from
your personnel and the assumption that unexpected circumstances will not be encountered during the audit If significant
additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. .
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of
our engagement If you have any questions, please let us know. If you agree with the terms of our engagement as described in
this letter, please sign the enclosed copy and return it to us.
Sincerely,
ABDO, EICK & MEYERS, LLP
Certified Public Accountants
ft
Steven R. McDonald, CPA
.
RESPONSE:
This letter correctly. sets forth the understanding of the City of Shorewood.
By:
Title:
Date:
..
,
v
.
. ErKILI1ScHJLLING LTD.
CONSULTANTS AND CERtIFIED PUBLIC ACCOUNTANTS
July 10, 2002
To the Partners
Abdo, Eick & Meyer~, LLP
,/
Dean R. Ager, CPA
Thomas L Sykes, <;:PA
Michael S. Altman, CPA .
William]. Gravelle, CPA
Deborah]. Medlin, CPA
Daria, R. Benoi~ CPA
E~J~~
600 Wells Fargo Center' 230 West. Superior Street - Duluth, MN 55802.1953 - Phone 218.72204705 . Fax 218,722-8589
807 Cloquet Avenue' Coquet, MN 55720-1677 . Phone 218-879-1503 . Fax 218.879.6240
. Suite 228 . 1225 Tower Avenue - Superior, WI 54880 . Phone 715-39+6621 . Fax 715-39+5629
www.eikill.com
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
December i 1, 2002
cc:
Mayor and Council Members
CiJP-A^-'.
Jean Panchyshyn, Executive Secretary~eputy Clerk a
Craig W. Da~son, City Administrator tb
Therapeutic Massage License Renewals for 2003
.
TO:
FROM:
RE:
Therapeutic Massage license holders operating within the City of Shorewood must complete an
annual license application, provide proof of insurance coverage and pay the license fee. The
following individuals have completed the requirements to renew their annual therapeutic
massage license for 2003:
.
. Catherine M. Fogarty, D.b.a Ascending Energy, 19285 Highway 7, Suite 4
. Joan L. Rousar, 5585 Shorewood Lane
. Margaret E. Prehall, Maggie's Lake Area Massage Therapies, 4828 Rustic Lane
Council Action:
A motion approving Therapeutic Massage License Renewals for 2003.
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~J PRINTED ON RECYCLED PAPER
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
December 5, 2002
RE:
Mayor and Council Members
. l~jJ ().f\
Jean Panchyshyn, Executive Secretary/Deputy Clerk U
Craig W. Dawson, City Administrator &>>
A Motion to Adopt a Resolution Extending the Electronic Parcel Database
(EPDB) License Agreement with Hennepin County for the Year 2003
TO:
.
FROM:
CC:
The City of Shorewood entered into Agreement No. A13010 with Hennepin County in June of
2000 for electronic parcel data for the purpose of obtaining Shorewood parcel map data from
Hennepin County. A copy of this Agreement is available from the City Clerks office.
.
Each year this Agreement must be renewed, as stated in the attached letter from Hennepin
County. Staff has prepared a resolution which extends this Agreement for the Year 2003. Staff
recommends extension of this License Agreement in order to continue to receive updated parcel
map data from the County in the year 2003.
Council Action
Approval of the resolution extending the Electronic Parcel Database License Agreement with
Hennepin County for the Year 2003.
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..~ PRINTED ON RECVCLED PAPER
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CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION AUTHORIZING THE
MAYOR AND CITY ADMINISTRATOR TO
EXTEND THE EPDB CONDITIONAL USE LICENSE AGREEMENT
WITH HENNEPIN COUNTY FOR THE YEAR 2003
WHEREAS, the City of Shorewood (City) has a desire to use electronic parcel specific
data from Hennepin County (County); and
WHEREAS, in order for the City to use the desired information, the City must renew
their EPDB Conditional Use License Agreement with the County, establishing criteria for use of '.
such data;
NOW, THEREFORE, BE IT RESOLVED that the Shorewood City Council hereby
authorizes and directs the Mayor and City Administrator to extend the EPDB Conditional Use
License Agreement with Hennepin County for the year 2003.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,this 16th day of
December, 2002.
WOODY LOVE, MAYOR
ATTEST:
.
CRAIG W. DAWSON, CITY ADMINISTRATOR
Hennepin County Taxpayer Services Department
_0- _.. .._ ._'__._"'_' .....,. ..._"._....,__..._.....___. _,..,._... .'._._'___ .._,. ,---- --'.. .'. ,.... . .,..0..._.-."- .-..--.
Survey Division, Suite A-703
Hennepin County Government Center
Minneapolis, Minnesota 55487-0073
612-348-3131, Phone
www.co.hennepin.mn.us
November 13. 2002
Patti Helgesen. Planning Dept.
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8927
-'.
NO,! 1
..... .,..... 8 2002
...,.,.".............,--..... .....:::;~.. .
...'''''.~_...'',..,........-.
-410.;.."'....., ..
Agreement # A13010
.
Hennepin County desires to extend the above referenced EPDB Conditional Use License
Agreement through December 31, 2003. If you as a Government Unit, ConsultantfThird
party or Private Corporation, desire to extend the above-reference Agreement, the
following requirements must be satisfied as they pertain to your entity. Please return the
required infonnation to Hennepin County, Attention: Robert Moulder (at the address
stated at the top of this page).
A.) GOVERNMENTAL UNIT MUST FURNISH TO THE COUNTY A COpy OF
THE ACTION OF USER'S GOVERNING BODY AUTHORIZING THIS
AGREEMENT EXTENSION. HOWEVER, IF AN OFFICIAL OF USER IS
AUTHORIZED BY STATUTE OR CHARTER TO APPROVE AN
AGREEMENT OF THIS NATURE THEN THIS ORIGINAL LETTER SIGNED
BY SUCH OFFICIAL AUTHORIZING THE EXTENSION MUST BE
RETURNED TO THE COUNTY. NOTE: SUCH OFFICIAL MUST ATTACH TO THIS
LETTER A COPY OF THEIR STATUTORY OR CHARTER AUTHORITY TO APPROVE THE
AGREEMENTS.
.
B.) CONSULTANTITHIRD PARTY MUST PROVIDE THE COUNTY A COPY
OF AFFIRMATION BY GOVERNMENTAL UNIT THAT YOU WILL
CONTINUE AS CONSULTANT AS STATED IN AGREEMENT NO.
A 130 10 THROUGH THE YEAR 2003. IN ADDITION,
CONSULTANT/THIRD PARTY MUST SIGN THE ATTACHED SIGNATURE
PAGE AND ACKOWLEDGEMENT AND RETURN ORIGINALS OF BOTH
TO THE COUNTY.
C.) pRlV ATE CORPORATION MUST SIGN THE ATTACHED SIGNATURE
PAGE AND ACKNOWLEDGEMENT AND RETURN ORIGINALS OF BOTH
TO THE COUNTY.
An Equal Oppommity Employer
Recycled Poper
..
As authorized by the Agreement and noting the above requirements, which pertain to you specifically,
please indicate below your intention to extend or not to extend this agreement through the year 2003.
Please return the originals of this page and the acknowledgement page and a copy of affirmation as
ConsultantJThird Party, as required, to the attention of Robert Moulder at the address shown at the top of
page 1 as soon as possible.
I Please check (X) appr.opriate box.
_It m our intention to extend this agreement through the year 2003.
_ It is NOT our intention to extend this agreement through the year 2003.
We no longer require this information.
Signature:
Date:
Authorized Signature
Title:
.
If you have any questions about this notice, please call Robert Moulder at 612-348-2618 for assistance.
Sincerely,
Sandra L. Vargas
County Administrator
Attachment
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
City Council
Craig W. Dawson, City Administrator Ql)
December 12, 2002
TO:
FROM:
SUBJECT: Contribution by Shorewood Parks Foundation
The Shorewood Parks Foundation plans to present a $4,500 check to the City Council at the Council
meeting. These funds come from the proceeds of the Foundation's first annual Holiday Arts & Crafts
Show held November 2, 2002, at Minnetonka High School.
This contribution is being made as part of the Foundation's commitmentto provide $100,000 over
ten years to the construction of Eddy Station in Freeman Park.
.
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CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY DECEMBER 10, 2002
5755 COUNTRY CLUB ROAD
CITY HALL
7:00 P.M.
MINUTES
1.
CONVENE PARK COMMISSION MEETING
D. R...... n F..r
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Chair Arnst called the meeting to order at 7:05 P.M.
A.
Roll Call
Present:
Chair Arnst, Commissioners Callies, Palesch, Davies, and Young; City
Engineer Brown
Absent:
Commissioners Meyer and Bartlett; City Council Liaison Zerby
.
B.
~Review Agenda
Davis moved, Callies seconded, to approve the Agenda as submitted. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. Park Commission Minutes of November 12, 2002
Young moved, Palesch seconded, to approve the Minutes of the November 12, 2002 Park
Commission Meeting as submitted. Motion passed 5/0.
3. MATTERS FROM THE FLOOR
There were none.
.
4.
REPORTS
A. Report on City Council Meetings of November 12 and 25
Based on previous discussion, Brown questioned whether the need for reports had been omitted from
regular Meetings or if the Corrunission felt they were necessary.
Chair Arnst stated that based on discussion from the last meeting, additional reports would not be
necessary .
B. Update on Planning Progress for Park Coordinator and Communications
With Sports Organizations
Brown reported that the advertisement would be running in the Sun Sailor this Thursday and the
Lakeshore Weekly on December 17. He indicated that the information was being posted on the
web site at this time.
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PARK COMMISSION MEETING MINUTES
December 10, 2002
Page 2 of 6
,
Brown noted that staff was in the process of drafting a letter to MCES informing them of the changes
and advising them to continue scheduling hockey at this time. He added that the City hopes to fill the
Park Coordinator position by January 1st.
Chair Arnst inquired whether the date of the sports information meeting was to be the 4th or 5th of
February.
Brown indicated that he would check to confirm which date had been set-aside for the meeting.
C. Report on Plans for Smithtown Road Neighbor Meeting, Per Discussions
With WSB
Brown reported that Dave Hutton, ofWSB, was prepared to present drawings in a preliminary plan
format at the neighborhood meeting. He apologized for not having a sample comment card for the
Commissioners to preview.
Chair Arnst indicated that she had given Brown a sample comment card used in the visioning
process, which identifies the top ten citizen concerns and asks residents to rank them and make
additional comments. She suggested that similar cards be sent out with the invitations to engage
participants ahead of time.
.
Brown noted that it can be difficult to gather a consensus without some sort of ranking, referring to
the park survey.
Callies asked if the cards would be available to only those who showed up at the Open House or
whether they would be given out door to door.
Brown believed including them with the invitation would work best.
. .
Callies questioned what issues the public could impact at this point.
Beyond the 4' or 8' trail, Brown stated that the residents could have impact on other areas, such as, .
curb and gutter, ballards, etc.
Chair Arnst asked if the Commission would support comment cards. The Commissioners agreed. She
asked when the invitations would be sent out.
Brown indicated that the letters to the Smithtown neighbors would go out after the first of the year.
Chair Arnst inquired about the Lake Linden Drive status.
" Brown stated that WSB was nearing completion on a preliminary design addressing the drainage
issue which should be available next week.
Chair Arnst asked if the next step would be to meet with the neighbors and share the plan.
Brown stated that staff would be meeting with Cub Foods Wednesday and, after that, they would
schedule a neighborhood meeting.
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PARK COMMISSION MEETING MINUTES
December 10, 2002
Page 3 of 6
Chair Arnst noted that, in addition to the trail, the Cub Foods project would provide the Commission
with a large sum in dedicated park fees.
5. APPROVAL AND RECOMMENDATION TO CITY COUNCIL ON MASTER PLAN
Chair Arnst asked the Commissioners for their comments on the revised Master Plan. She stated that
Koegler's explanation for including the classification system was provided in the cover letter.
Callies noted that it looked as if the changes they had discussed in the previous meeting had been
made.
Chair Arnst went through the document page by page:
CF-2, last paragraph, line 5, was changed to "The City remains open to considering organization-
supported improvement of the park, as well as other existing sites."
. CF-7, under Facilities include, add warming house with flush toilets.
CF-8, paragraph two, remove pennanently from the last line.
CF-IO, removal of bullet point 3 at the top of the page.
CF-12, the last bullet point should read, "A designated trail/. walkway is not developed".
CF-13, under population served line 3, park hosts, and line four the word annually was added to the
end ofthe sentence. .
CF-13, under opportunity, language should be added about the potential for investigating the addition
of a pond in Freeman Park.
CF-14, removal ofthejootball field designation was made.
.
CF -15, reference to the completion of the trail around the improved section of the park that the
seniors talked about needs to be made, adding a third bullet to the center section
CF -16, reference to the parking study should be made under park scheduling and the study itself
should be included as an appendix to the Master Plan.
CF-18, under General Recommendations, there should be reference to the management of the
scheduling.
Brown asked what the Commission's preferred action would be. He asked, if the revisions could be
made with Koegler's support, whether the document could be moved on to Council for approval next
week. The Commission supported this action.
Palesch moved, Young seconded, to recommend the approval of the Park Master Plan. Motion
passed 5/0.
PARK COMMISSION MEETING MINUTES
December 10, 2002
Page 4 of 6
,
6. DISCUSS PARK SURVEY AND DETERMINE IF RESULTS SHOULD BE
PUBLISHED IN SHORE REPORT
With the Commission's approval, Brown suggested the park survey results be published in order to
bring further visibility to the parks themselves.
Callies felt if the results were put into an article format, residents might like to see them. In light of
the fact, that the City went to the trouble of performing the study, she felt they should use the results
for several articles.
Brown concurred, stating that this might be a good opportunity to incorporate all of the other
accomplishments the Park Commission has made this year.
Although there were a limited number of respondents, Young was pleased by their connnents. He
felt that, overall, people seemed satisfied with the parks.
Chair Arnst felt that articles would provide a means of an$wering the public's questions. For
example, why there are not drinking fountains, etc...
.
Callies suggested that Chair Arnst take the opportunity to recapitulate the progress made over the
past year in an article for the newsletter, adding that the deadline to do so would be Friday.
Chair Arnst agreed to put together an article identifying the numerous goals accomplished this year.
7. DETERMINE COUNCIL LIAISON FOR JANUARY
Chair Arnst stated that she would cover the January meetings.
Young questioned the need for a monthly liaison. He stated that, like the Park Commission, the City
Council receives copies of the Minutes from past meetings and therefore, should not need a
representative to read to them what is in their packets.
Callies agreed it was redundant.
.
Brown stated that, at times, the liaison is beneficial in relaying the sentiment of the Connnission to
the City Council on certain matters.
After working .hard to gain credibility over the past six years, Chair Arnst stated that by being
accessible to the Council, the Park Connnission has been recognized for more than overseeing
equipment purchases.
As Park Connnissioners, Callies asked why they need to be burdened with someone else's meeting.
She stated that, although the tradition in Shorewood is to have a regular liaison, other Cities do not
follow suit.
Brown indicated that the Park Connnission was not the only group to express these sentiments. He
suggested that after the first of January, when they create a comprehensive list of goals and priorities
for the year, one of the items to evaluate with Council should be the requirement of having a liaison.
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PARK COMMISSION MEETING MINUTES
December 10,2002
Page 5 of 6
Chair Arnst agreed that the liaison process could be streamlined to quarterly reports or project based.
She suggested a brief Work Session with the City Council be scheduled to discuss this and other
issues.
Brown felt it to be a good idea to schedule joint meetings 1-2 times a year to discuss each other's
goals and objectives.
8. NEW BUSINESS
Chair Arnst presented Engineer Brown with a Certificate of Appreciation from the Park
Commission acknowledging and thanking him for his outstanding service.
Palesch stated that Brown had been an invaluable resource to her, and someone from whom she
had learned a great deal.
Chair Arnst agreed, acknowledging his patience and clarity.
Davis complimented Brown on his level of commitment, dedication, and communication skills.
Brown appreciated the acknowledgement and the Commission's patience in return. He thanked
the Commission for their support and recognition of his crew.
Young noted the positive comments from the park survey with regard to the City crew.
Callies complimented Brown on his ability to manage the public, his employees, as well as the
Commissions.
With regard to the January 14,2003 meeting, Chair Arnst asked to schedule a short work session
after the Smithtown Road Open House that evening to discuss goals for 2003.
Chair Arnst announced that she and Commissioner Young would be reapplying to the Park
Commission.
9. ADJOURNMENT
Palesch moved, Davis seconded, adjourning the Park Commission Meeting of December 10,
2002, at 7:50 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Kristi Anderson
Recording Secretary
."
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
.
DATE:
RE: A Motion Accepting the Park Master Plan
Over the past two years the Park Commission has been compiling information to complete the Park
Master Plan. This plan has been included as Attachment 1 to this memorandum.
The process for the Park Master Plan has included
· Evaluation of the current parks
. Conducting public information meetings to seek input from users
· Review of the population served by the parks
· Planned changes or expansion of the parks
.
Mr. Mark Koegler, of Hoisington Koegler Group assisted the Park Commission and Staff in
compilation of the final document. The Park has made a recommendation that the Master Plan be
accepted by the City Council for incorporation into the City's Comprehensive Plan.
n
\.41 PRINTED ON RECYCLED PAPER
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Parks and Recreation
At present, the Shorewood park system contains five major park facilities and a number of
smaller areas that provide additional recreational opportunities. The park system contains
approximately 100 acres of usable recreation land. Additional land that is part of the park
system is not suitable for active development. These areas, which contain wetlands or steep
terrain, compliment the overall active park system by providing substantial areas of open space.
Park and Open Space Policies
The following policies are intended to help guide future decisions pertaining to park and
recreation areas.
1. Shorewood's park and recreational open space system shall be classified in accordance
with standards established by the Metropolitan Council.
2. The allocation of funds for park improvements for specific facilities will be made on the
basis of balancing overall community park needs with the specific needs of each facility.
.
3. The community shall provide for an appropriate balance among active, passive and
cultural recreational areas and activities, tailored to the needs of Shorewood's total
population.
4. Recreational facilities and a year-round program of activities suited to the varied
recreational needs of all age groups within the community shall be provided.
5. Usable open space suitable for recreational activities shall be provided in all types of
residential developments.
6. Parks and recreational facilities shall be distributed throughout the community, based .
upon neighborhood needs and characteristics of each planning and development district.
7. Sufficient park land to fulfill the needs of the present and future population of the
community shall be acquired and preserved. Park development shall be undertaken as
residential development demands and as funds are available.
8. Recreational open space improvements shall be programmed in accordance with a capital
improvement program, updated on an annual basis.
9. Parks shall be designed and maintained with proper lighting, landscaping, shelter design,
etc., to ensure a high degree of public safety and protection for public property.
10. Where necessary, parks shall be screened, fenced andlor buffered for the safety and
protection of the user as well as the adjacent property owners.
12/02
CF-1
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11. Parks shall be improved and developed to take maximum advantage of natural features of
the city of Shorewood.
12. Safe and convenient pedestrian, bicycle and vehicular access, and adequate parking to
serve recreational facilities shall be provided.
13. The use of motorized recreational vehicles shall be limited to designated areas.
14. Park and open space facilities and programming shall be planned and developed in
cooperation and coordinated with similar services of surrounding communities, the
school district, private organizations and the metropolitan area as a whole.
15. Studies on a periodic basis shall be undertaken to analyze the effectiveness and
comprehensiveness of the community recreation program. These studies should serve as
the basis for recreation open space planning and programming.
.
16. Continual citizen participation in planning, development and operation of recreational
open space shall be maintained.
Classification System
Shorewood has a variety of different types of parks that are components of the overall park
system, As a basis for examining existing parks and projecting future park needs, this plan
utilizes the regional system of park classification. Table 1 provides detail on the classification
system.
Existing System Analysis
.
Shorewood is approaching full development. Over the next twenty years (2020), the
Metropolitan Council projects that the community's population will increase by 150 people.
Given the fact that the City is not expected to see significant additional residential growth and
the fact that few vacant land parcels remain in the community, Shorewood is not expected to add
new park sites. The existing parks are considered adequate in size and location to meet the
future needs of the community.
Shorewood residents are generally well served by the existing park system. With the exception
of the islands and a small pocket south of Galpin Lake, most areas of the community are within a
~ to one-mile radius of neighborhood park facilities. As a result, the focus of future park
planning will be on developing existing parks, as opposed to acquiring more land, with one
possible exception. Some local athletic organizations have expressed interest in possibly
expanding facilities in Freeman Park. The City remains open to considering organization-
supported expansion of the park as well as other existing sites. Also, as land becomes available
through tax forfeiture, vacation of public right-of-way, donations and/or other means, it will be
examined for possible inclusion in the park system.
12/02
CF-2
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Table 1: Classification System for Local and Regional Facilities
Component Use Service Area Size Site Attributes Site Location
Local Facilities
MinWart< Specialzed faciliies that serve a COI1centrated or rmled Less than % mile < hcre
population or specifk; group such as tots or senior citizens; radiJs
may be illocatiorls such as apartment canplexes, ~
townhouse developments or canmercial centers
Neighborhood Area for iltense recreatiorlal activities such as fiekJ games, % to % mile < 25 aaes Physiography suited for Proxinly to elementaly
paIkJPlayground court games, aafts, apparatus area, skatilQ, neighborhood radius to serve a intense development. schools.
centers. population of
() 4,000 - 5,000
'"r1 (one
I
~ neighborhood)
Community Area for iltense recreational faciiies such as athletic flE!kls 3-5 25 - 50 aaes Physiography suited for Proximly to secondary
Playfleld and swinming pools; could include neighborhood use. neighborhoods or intense development. schools and other
0I'Ie community public fdies.
Community Part< Area of natural or ornamental quality for outdoor recreation 3-5 25 - 100 acres Affords natural features Proxinity tocanmunity
such as walkilg, viewing, sitting, picnk:king; could have neighborhoods or with varied physiographic facilities and resources.
some field and court games. one community interest.
County Part< Area of natural or ornamental quality for outdoor recreation County 25 - 100 aaes Affords natural features proxinity to canmunity
such as waldng, viewing, sittilg, picnk:king; could have with varied physiographic facilities and resources
some field and court games. ilteresl. andlor where resource
occurs.
Conservancy Area of natural quality such as watercourses and wellands Mun~a1ly, Variable, based Natural resources that Where resource occurs.
lands that are preserved for environmental or aesthetic benefits township, county on extent of merit preservatiorl and
to the canmunly andlor because of the negative resources. that would be negatively
environmental or economic effects of development il thml. affected t1j development
.......
IV
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Table I: Classification System for Local atul Regional Facilities: continued
Component Use Service Area Size Site Attributes Site Location
Regional
Facilities
Regional Park A/ea of natural or ornamental quality for nature-oriented 3-5 200 - 500 acres Complete natural sellilg Where natural resoun:e
outdoor recreation such as picnicking, boatilg, fishilg, communities (100 acre contiguous to water OCCUIS - particularly
swinming, canpilg and traU uses. mininum) boDe or water OOUIS8S water. ~
where possble.
Regional Park Area of natural quality for nature-oriented outdoor County, multi- 1000 + acres; Diversiy of unique VVhere resource occurs.
Reserve recreation such as viewilg and studying nature, wildlife county area. suffICient area to resources, such as
habitat, conservation, swinmilQ, picnicking, hiking, encompass the topography, lakes,
boating, campilg and trai uses. resource streams, m8lShes, flora,
() envisioned for fauna.
I-z1 preservation.
I
VI
Local or
Regional
Linear Park (trais, A/ea developed for one or more varying modes of loca1- Sufft:ient width to Utiize humlllHTlade VVhere linear resoun:e
corridolS. recreational travel such as hikilg, bikilg, snowmobiling, (municipaities, provide maxinum and/or naturallilear OOCUIS. link
palkways) horseback rifing, cross-countly sking. canoeing and townsh~) protection of resources such as utiity components of
driving. Regional- resource and cooidOlS, rights-of-way, recreation system. link
(county ormulti- maxinum use: drailage ways, bklff other community
oounty area). suffICient length lines, vegetation patems facilities such as
10 aa:ompish and roads. schools, fibraries and
purpose. commercial areas.
Special Features Area that preserves, maintains and provides specialzed or local- SpecifIC standard Appropriate to particular VVhere most
single-purpose recreational activlies such as golf oourse, (municipalities. applicabel to special feature. advantageous for the
nature center, marina, zoo ,OORSeIVatory, arboretum, town~) desired feature. special feature and the
display gardens, arena, gun club, downhi ski area, and Regional- overaR pam system.
sites of historic or archeological significance. (metropofltan
area).
.
.
Existing Park Classifications
Considerable planning has gone into Shorewood's park system. Master plans for each of the
City's parks have been prepared. These master plans considered the classification system for
local and regional parks that was previously identified in this plan. The following is an overview
of Shorewood's existing park classifications:
Neighborhood Parks. Four of Shorewood's existing parks - Cathcart, Badger, Manor and
Silverwood - fall into this category. In addition, facilities at Freeman Park also serve the nearby
neighborhoods, as do facilities at Minnewashta School.
Community Playfields. The Minnetonka School District has historically been heavily involved
in providing playfields for local recreation. Specifically, in Shorewood, Minnewashta
Elementary School functions in part as a community playfield. Freeman Park is viewed as
satisfying the majority of the community's need for playfields.
. Community Park. Besides its neighborhood functions, Freeman Park is the only community
park in the Shorewood park system. Given the proximity of various regional parks, the need for
an additional community park in Shorewood is not anticipated.
Conservancy Lands. Shorewood's wetland system, while not suitable for active recreation, is
preserved for its aesthetic value, as well as its environmental benefit.
Special Uses. South Shore Community Park, Crescent Beach and the Christmas Lake access on
Merry Lane are essentially single-purpose recreational facilities - a skate park, access to Lake
Minnetonka and Christmas Lake, respectively. Crescent Beach is used exclusively for
swimming, while the Christmas Lake access is used for fishing and boat launching. Both sites
provide winter access to the lakes.
.
Shorewood Park System - Existing Parks and Plan Recommendations
Shorewood's park system is shown on page CF-3. Eight sites constitute the core of the present
system. They include:
Cathcart Park
Freeman Park
Badger Park (including City Hall)
Crescent Beach Goint use with Tonka Bay)
Manor Park
Silverwood Park
South Shore Community Park
Merry Lane Access
4.8 acres
67.8 acres
10.2 acres
.4 acres
4.5 acres
8.1 acres
3.4 acres
.5 acres
Total
99.7 acres
12/02
CF-6
In addition to these parks, other recreational facilities exist, including a playground at the
Minnewashta Elementary School and a semi-public golf course on the south side of Smithtown
Road, west of Country Club Road. Several old fire lanes, which have been held by the City, also
provide limited recreational opportunities to various neighborhoods. The City has also adopted a
Trail Plan as shown in the Transportation Chapter of the Comprehensive Plan.
The following is an overview of each of the primary parks and recommendations for future
improvements:
Badger Park
Badger Park is a neighborhood park focusing on organized sports, with limited individuaVpick-
up opportunities.
Facilities include:
. Hockey rinklwanning house (doubles as practice facility for soccer players in season) .
· Family skating rink
· Playground equipment
· Tennis court
· Picnic tables
. Open space, mowed and natural wooded area
· Two community adopt-a-gardens
. Portable restrooms (no running water)
. Paved parking shared with South Shore Senior Center
. Short nature trail looping through wooded area on the east edge of the park
. Pedestrian bridge leading to the wooded area over a small stream
Population served: Primarily youth
Deficiencies in service and/or opportunity:
.
. Senior population: The facilities in the park show a deficiency in services to adult, or
senior adult populations. Although this facility adjoins a community center used largely
by seniors, there are no activities for the senior population.
. Parking: Space is shared with the South Shore Center and Shorewood City Hall. There
is conflict between the South Shore Center and football events.
. Old bridge: Limits use of wood chip loop trail through woodland.
Recommendations for further action:
. Explore a partnership with South Shore Center for idea gathering concerning
enhancements for the senior population and for the marketability of the Center.
. Commence discussions with the South Shore Center regarding the parking conflict.
. Coordinate scheduling of football events w/South Shore events, or overlap in scheduling
of football events in the same night to alleviate parking concerns
12/02 CF-7
Other Discussion: The Park Commission held considerable discussion focusing on two issues
within this park: (1) the compatibility of football activities with the South Shore Center and (2)
exploring a "partnership" with the Center to enhance the park facility for more diverse users.
The football facility is important to the community and if not located at Badger, the City would
have an obligation to locate it in another park, most likely, Freeman. Moving the field presents
both budget and space problems. Since there have been no neighborhood complaints regarding
the noise or light generated by the games, the football field is expected to remain in Badger Park.
The South Shore Center is a likely partner for the park. They share parking space and often
activities held at the Center spill over into the park. The relationship between Badger Park and
the South Shore Senior Center should be further explored to determine how the facility could
better serve as both a neighborhood park and an asset for the senior center.
.
The tennis courts at Badger Park are frequently used for lessons, by teams and individuals.
Additionally, the City will continue to explore an offer by a local garden club to enhance the
nature loop trail in the woodland area. This would be accomplished through the planting of
native wild flowers in undisturbed areas by the garden club.
:S
.
I
Badger Park serves both the
surrounding neighborhood and
the South Shore Senior Center
I I ~
. lDO _ .0.;."
12/02
CF-8
Badger Park
Cathcart Park
.
Cathcart Park is a neighborhood park with a mix of uses, including organized sports and individual/pick-
up opportunities.
Facilities include:
· Little League baseball field
· Hockey rink/warming house (doubles as
practice facility for soccer players in
season)
· Family skating rink
· Basketball court
· Magic square
· Playground equipment
· Tennis court
· Picnic tables
· Open space
· Community adopt-a-garden
· Portable restrooms (no running water)
· Paved parking for 38 vehicles
12/02 CF-9
.
. Cathcart Park focuses primarily on
the activities of youth and YOUl1g
adults, i.e., hockey, Little League,
soccer.
· It serves the neighborhood and
through the organized sports, a
wider range of youth in the
community.
· While the tennis court offers
opportUl1ity to adults, it is
uncertain to what extent the
court is used.
S2NC STW
EJ
-- CATHCART
PARK
Population served:
.
Deficiencies in service and/or
opportunity:
J 1.. unQ
. The facilities in the park show a deficiency in services to adult, or senior adult
populations.
. There are a limited number of designated parking spaces. Parking reaches critical mass
during Little League games. As a result vehicles park along Cathcart Drive or West 62nd
Street in "no parking" areas.
. Lack of natural open space because of space limitations
Recommendations for further action:
.
· Seniors:
o Target senior audience - gather input.
. Tennis court: Gather data to determine the use of the tennis court through:
o Neighbors
o Park employees
o Passive survey (in newsletter)
o Public open house
· Parking:
o Gather data to determine parking needs
o Consider discussions with Minnewashta Church to use parking facilities
o Coordinate scheduling of Little League and soccer events to lessen parking
problems
. Remove the "concession stand" from the current Master Plan
12/02 CF-10
. Consider closer management of the windbreak on the south edge of the park to prevent
interference with activities and damage to turf of ball field.
. Installation of a warning track before the tree line.
Other Discussion: Overall, Cathcart Park makes good use of its available space in offering a
variety of activities, although the site has a deficiency in natural open space. Due to surrounding
land use constraints, that deficiency cannot be rectified. There are no opportunities for further
facility development or land additions to this park.
It is recommended that the Little League field remain as is, and not be considered for expansion
because of space and parking considerations. Removal of the currently designated "concession
stand" is also recommended because there is not enough use, nor is there sewer, water, or
electricity available parking to support such a structure.
Manor Park
Manor is a neighborhood park focusing on informal activities, with very limited organized sports .
opportunities.
Facilities include:
. Pond skating rink/warming house
. Playground equipment
· Tennis court
· Picnic tables and shelter
· Open space, mowed
· One community adopt-a-garden
· Portable restrooms
· Water fountain
· Parking for 23 vehicles
· Softball field
· Shirley Rice Memorial Garden
(maintained by community volunteers)
.
Population served: Families, adults, and Little
League teams
Deficiencies in service and/or opportunity:
. Tennis court: It is questionable if this tennis court gets enough use to justify the cost of its
maintenance.
. Volleyball court: Unknown if this facility is used.
Recommendations for further action:
· Gather data to determine the use of the tennis and volleyball courts through:
12/02
CF -11
o Neighbors
o Park employees
o Passive survey (in newsletter)
o Public open house
Recommendations for change:
. Explore installation of horseshoe pits and bocce
ball
· Consider aeration of pond
Other Discussion: Historically, there has been concern about the infrequent use of the tennis
court at Manor Park. A review of tennis court usage is ongoing and after additional data has
been collected, the City will address whether or not to continue offering tennis in Manor Park.
The Rice family has contributed $2500 for the improvement of the Shirley Rice Memorial
garden, which is currently maintained by volunteer gardeners.
.
Silverwood Park
Silverwood is a small neighborhood park utilized by young children and their families.
Facilities include:
.
· Playground equipment
· Slide
· Sliding hill
· Free skate on the pond
· Community adopt-a-garden
· Portable restrooms (no rurming water)
· Picnic tables and grills
. Practice tennis court
· Basketball court
· Trail
· Paved parking
Population served: Silverwood Park serves
families with young children.
Deficiencies in service and/or opportunity:
1M I.. we .,Q-
. Practice tennis courts are in poor condition.
. A designated trail / walkway is not developed.
12/02
CF-12
Recommendations for further action:
. Consider replacing practice courts with
painted soccer net or magic square and
hopscotch.
. Consider adding a warming house for
free skaters.
· Study use of the trail.
Freeman Park
the
Freeman Park is Shorewood's principal community park. Its 68 acres accommodate a wide
variety of both active and passive recreational activities.
Facilities include:
.
· Softball fields (3)
· Baseball fields (2)
· Babe Ruth baseball field
· Soccer fields (6+ - depending on field
layout)
· Volleyball Courts (2)
· Multi-use building (Eddy Station)
· Picnic shelter
· Playground (2)
· Picnic tables
· Trails
· Off-street parking for approximately 390 vehicles
.
Population served: Freeman Park serves a diverse population of users from the City of
Shorewood as well as residents of the Minnetonka School District. Because of the diverse range
of active and passive recreational facilities in the park, users are individuals of all ages. The park
hosts baseball, softball and soccer games that are part of organized leagues. During the non-
winter seasons, Freeman Park serves approximately 138,000 users annually.
Deficiencies in service and/or opportunity:
At the present time, Freeman Park is somewhat the "victim of its own success." Problems such
as parking shortages have occurred because the park provides much needed facilities to serve
active youth and adult portions of the area population. It is intensively used for baseball, softball
and soccer, all of which tend to be activities that dominate the park during the summer months.
A potential for a pond at Freeman Park will be further investigated.
12/02
CF-13
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The park's intensive use for active recreational activities makes it difficult to for users to enjoy
the park for more passive pursuits. Picnicking and walking on the trails, for example, are less
popular activities during peak active times due to traffic congestion, noise, etc. Frequent trail
users typically use the park during off-peak active times such as early morning hours.
Maintaining a balance of active and passive facilities will continue to be a challenge in the years
ahead. The overall lack of readily available land in the area indicates that the active facilities in
the park will remain in place indefinitely. Assuming that to be the case, the City of Shorewood
will need to continue to try to find ways to accommodate a full range of both passive and active
uses in the park.
. Parking and Circulation - Construction of the south parking lot will significantly improve
the supply of off-street parking. Access to various parking areas will continue to be
hindered by the lack of a roadway connection through the park. The City is
implementing additional scheduling controls and limitations that should help ease parking
problems during peak times. It is essential that an adequate supply of parking be
maintained in the park in order to accommodate the use of all park facilities. .
. Field #2 - Field #2 is located between private property (abutting homes) and a closed
access road. Netting protects the adjacent homes from the intrusion of fly balls. The
location of the field precludes the use of the adjacent access road, which complicates
circulation through the park.
. Trail - Completion of a pedestrian trail along Eureka Road from north of Park Lane to
the main entrance of Freeman Park.
Recommendations for further action:
Since Freeman Park is Shorewood's primary community park, the community needs to have
input on the future of the park. The Shorewood Park Commission has discussed a number of
future park scenarios and an open house was held for area residents in July of 2002. The focus
of the open house was on adjacent neighbors, either those living along Eureka Road or residents
living in the senior housing area just south of the park. Further master planning for Freeman
Park will need to involve a larger audience from the Shorewood community.
.
Park Commission Review - The internal review of Freeman Park that was conducted by the
Shorewood Park Commission identified a number of facilities that were envisioned to be part of
the park's long-term future. Preferred facilities include:
· Concessions
· Walking Trails
· Multi-Use Building
· Wetland Trails
· Bike Trails
· Off-Street Parking
· Open Field Areas
12/02
CF -15
· Totlots
· Lacrosse
· Baseball
· Softball
· Soccer
· Picnicking
· Horseshoes
This list continues to reflect a mix of active and passive recreational facilities in the park. Of the
items notedt Lacrosse is the only new activity on the list. Lacrosse was added to the list due to
the growing popularity of the sportt especially among young women.
In addition to those facilities identified as preferred (primary list) a number of other facilities
were identified as also worthy of future consideration. Of the items identified, a number of them
are game activities such as disk golft badminton, croquett and lawn bowling. Of the set disk golf
requires specialized facilities that may be hard to fit within the existing park. Badmintont
croquet and lawn bowling can be played in areas with high quality turf. Freeman Park currently
contains high qualitYt open turf areas that are irrigated. If desiredt turf game areas could be
established by reducing the area now designated for soccer.
.
The secondary list of possible facilities in Freeman Park contains a number of other types of
uses. Items such as flower gardenst fountainst and a dog park were also suggested for
consideration.
. Public Involvement - Gather community-wide input on existing uses and desired
future park uses involving:
o Neighbors
o Passive Surveys (newsletter, web paget etc.)
o Public Open House
. Park Scheduling - A review of overall park usage and a detailed examination of off-
street parking revealed the need to better coordinate the scheduling of activities in the
park. A Freeman Park Parking Analysis was completed in 2002. The study is
included in the Master Plan. In-house scheduling of all Freeman Park activities will
begin in 2003.
.
12/02
CF-16
South Shore Community Park
South Shore Community Park is as unique of a recreational facility as the process that led to its
creation. Based on comments from area youth that a skate park was needed in the South Lake
area, the City of Shorewood organized a consortium of five communities to address the need.
Working with the cities of Deephaven, Excelsior, Greenwood and Tonka Bay, Shorewood
coordinated the acquisition of the site and the construction of a Tier 1 skate facility. The project
was completed and opened in the summer of 2001.
· Half pipe
· Grinder rails
· Ramps
· Paved area for skateboards and in-line
skates
.
Facilities include:
Population Served: Primarily youth
Deficiencies in service and/or opportunity: Since
few models exist for skate parks in the local area,
the City has been working with users since the
skate facility opened to address operational issues.
At the present time, the park has no known major
deficiencies.
~.
Recommendations for further action: Investigate the possible addition of horseshoe pits and a
picnic area in the park.
Community Input
.
In October of 2002, the City of Shorewood held an open house to seek public input on existing
parks. Attendees were asked to provide comments on features in parks that they enjoy the most,
features that they enjoy the least, and general suggested changes. In general, participants
expressed strong support and satisfaction with the existing park system. Other comments noted
include:
Freeman Park - The trail system, open spaces and playgrounds were frequently mentioned as
facilities that users enjoy in Freeman Park. Also mentioned was the ability to either watch or
participate in baseball games. The only negative comments noted regarding Freeman Park
pertain to water standing over trail areas after periods of heavy rains. Participants suggested
adding tennis courts and an ice skating rink to Freeman Park.
Silverwood Park - Silverwood Park was praised by participants for providing family activities.
12/02 .
CF -17
.
.
General Recommendation
The City should continue to work with adjacent communities and the School District to maintain
a clear understanding of the total recreational needs of the area. The South Shore area has a
highly cooperative recreational and transportation system that will continue to require constant
coordination (playfields, parks, and trails). The City is in the process of hiring a Park
Coordinator, which will be a contracted position. They will work with the sports organizations
and the city in regards to scheduling of the fields for the sports organizations. The Park
Commission and City Council should continue to monitor the needs of area residents in
implementing the park and recreation plan. The City will also need to continue responding to the
strong local interest for the expansion of the Shorewood trail system.
12/02
CF-18
Appendix
CITY OF SHOREWOOD PARKS SURVEY RESULTS
Oct-02
1. Are you a resident of Shorewood?
Yes OIJ
No 0
Under 5
2. How many people in the following age ranges live In your household?
18-24 I1Q]
25-44
[E]
00
12-May[ill
45-64 00
13-17 OIJ
65+ OD
3. Which Shorewood Park s have you and/or a member of your household visited In the last year?
ore
than
10x
2
9
30
1
5
14
4
Manor Park
Silverwood Park
Freeman Park
South Shore Comm.
Badger Park
Cathcart Park
Crescent Beach
More than
once
5
2
11
5
9
11
12
.
Once
5
2
2
4
2
4. When are you most likely to use the park:
Early Morning m
Mld-day 18
Afternoon 26
Evening 18
We avoid the park altogether during the day because of the teams driving the spring to fall.
We love Freeman Park - the trails, nature, wild animals, birds, etc.
5. What activities do you and/or a member of your household do when you visit a Shorewood Park?
HikelWalk
Picnic
Walk Dog
Volleyball
Bicycle
Other
27
10
17
1
21
4
Jog/Run 111 Tennis 18 Baseball/Softball 18
SitlRelax 13 Playground 27 Skate Boarding 1
Roller blading 2 Soccer 15 Basketball 3
Hockey 5 lee Skating 13 Sledding 9
Swimming 16 MCES 3 School Related 4
(Cross Country Skiing) (gardens
.
Restrooms DD
6. Which of the following facilities have you used In Shorewood Parks:
Concessions []I] Picnic Shelter 0[] Drinking Fountains rnJ
Excellent DIJ
7. Overall, how would you rate the recreational opportunities provided In Shorewood parks?
Good CA:J
Adequate o:::J
Needs Impr. a:J
12/02
CF -19
Comments:
We'd like more bike trails.
For teams and children. We walk dogs or ride our bikes on the trail to Freeman. We appreciate the poop bags
& the many garbage cansl
Could use more programs other than MCeS sports programs.
Concession stand at Freeman (near Hwy 7) Is disgusting - needs running waterl
Freeman is excellentl
Would like to see a paved trail from LRT to Freeman, the spot where everyone pushes stroller over the grass
to get to playground.
I believe the city spends more than enough money for park facilities. Residents can & should be responsible for
their own entertainment.
Need to improve Little League restroom facilities.
8. How would you rate the maintenance of Shorewood Park facilities?
Excellent [lLJ
Good [][]
Adequate o:J
Needs Impr. c::J
.
Comments:
Thanks to those who plant flowers.
Aside from a tipped-over blff at the little league park we never seen a blade of grass out of place.
Dogs should not be allowed in our parks.
More trash receptacles on woods trail entrances to Freeman.
With lots of help from teams using the facilities I
Thanks for keeping the pond clear for ice skating at Silverwoodl
Better than necessary. small use (by public) of Manor Pk Pond for skating. Ooes.llQ1 warrant expensive maintenance.
The parks always look good & in good repair. In winter good plowing & Ice clearing at SlIverwood.
9. Do you or members of your family participate In organized recreation or MCES programs In the parks?
Yes C1LJ No C1LJ
10. Do you or members of your family regularly use park facilities or ree programs In other communities?
Yes [J[] No C2LJ
.
Please eXDlaln servIces used:
Hiking, Biking at Carver. Baker, elm Creek, Hyland & Lk Mtka Regional Pk. Also, Purgatory, Bill Willow. Mn
Valley Narl Wildlife spots (Hiking, nature observe.).
Carver County Pk (Lk Minnewashta).
X-Country ski at Baker & Carver City Parks, swim and hike.
We use Minnewashta Pk several times a week to walk our dogs - ride the Luce Line on bikes.
Walk with dog excelsior Commons.
Beaches - Swimming & playground.
Chaska & Chanhassen . swim programs & mens softball.
Hiking. Carver Pk.
MN Arboretum, school dlst. Sport fields, Minnehaha Park. French Pk, Carver Pk Preserve.
Play sports at other fields.
Soccer, walking, playing.
Playground, softball.
Uve on Enchanted Island and so Shorewood Pks are not relevant. Tennis,golf(henn. Cty), Norenberg. Arboretum
Hiking, biking, concerts, skiing. swimming.
It would be nice if we had a family comm. ctr. that would ha~e all functions in one bldg. Swimming services at Chaska.
12/02
CF-20
Mtka Regional Pk swimming & playground.
Eden Prairie has some pks that are more Innovative, creative, & unique!! Miller Pkl Staring Lk. E.P. has great
ECFE.
Manitou Park. our house adjoins the park.
Henn Pk - X-C skiing, hiking, snow shoeing, nature related classes
Boat launch. Tee-ball
Soccer, baseball.
Excelsior Commons and beach.
Swimming beaches, hockey, basebalVsoftball.
excelsior Lakes, Picnics; Eden Prairie. playgrounds for younger children.
Baseball, Soccer.
Baseball games.
Soccer fields, skateboard parks, hiking trans, bicycle paths.
11. Do you or members of your family want to see more program opportunities or services In Shorewood Parks?
Yes [][] No 0iJ
12. If ye., please share your Ide..:
More swings geared for 2 and under (bucket seats) than just one per park.
Lets get that blkinglwalklng trail down Smlthtown to 19. Pleaselll .
We enjoy Freeman Park. Thank you for extending the walking/bike path along Eureka to Freeman.
More walkins, running, biking trails.
Winter. sleigh rides, snowshoeing.
Would like to see water fountain left on more. They never seem to be workingll
Ice skating opportunities are limited. Ice rinks need to be better maintained. once I was told if my
family wanted to skate we had to shovel the snow off the ice. Warming houses should be open more
One request is that the Sllverwood Pk have some water fountains Installed.
We need safe access for biking and running. trail along Smlthtown Rd.
Better winter facility at Cathcart (couid be used all year). We need safe trails to our parks. We need a
trail along Smithtownll .
More availability of softball fields in Freeman Park for girls softball.
Could use a trail for walking, biking along the road on Enchanted & Shady Islands.
It would be nice If we had a similar comm. Ctr.as Chasks would be nice If a bike path connected the LRT to
Freeman by soccer field and have a bike trail from Victoria border on Smithtown aU the way to the Tonka Bay
Community programs for chUdren under 5.
Shorewood has a lack of quality soccer fields, please make more space available.
Tee-ball at Freeman Pk.
I don't mind paying taxes for basic, necessary services, however not every one can afford luxuries. If people
want fancy parks, services, etc. I believe they should be responsible for the costs.
It would be nice to have a drinking fountain/restroom with running H2o at the parks that don't have them.
Drinking fountains or pump at Cathcart, along LRT trail.
provide hockey rink and a large free skating area at Freeman. Move football field from Badger to Freeman. Provide lights at
Freeman for football, soccer and softbaH. Convert Badger to a neighborhood park with fielels for games.
Want the ice rink In Freeman Park Opened.
The facilities at the Little League f1edls are Inadequate. needs a lot of improvementl
13 year olel baseball on a flelel with 75' bases.
For the dog walks I really appreciate the doggie bag dispensers. Thank you. Could you please provide a trash can near the pal
We need more soccer fields.
Community Band Concerts.
.
.
12/02
CF-21
. Feb 05 02 10:38a
I --
PARK REPORT
Hoisington Koegler Group Inc.
IllI3
R!D
To: Shorewood Park and Recreation Commission and Staff
From: Mark Koegler
subject: Freeman Park Parking Analysis
Date: Febl"Uary 5t 2002
.
Residents of Shorewood and the surrounding area use Freeman Park for a variety of active and
passive recreational pursuits. Over the past 15 yearst the city of Shorewood has constructed ball
fields, shelters, trails and other facilities that make Freeman Park one of the premier community
parks in the western Twin Cities area. Because the park has some of the finest ball fields and open
turf in the are~ it is heavily used for adult and youth spol'tmg activities by a number of local
organizations. .
In recent yeat"s, intense usage during tbe summer months has resulted in serious parking problems.
At peak times, parking has occurred outside of designated areas including along interior park roads,
along Eureka Road and across pedestrian trail areas. TIus overflow parking poses safety issues both
within the park and in the adjacent neighborhood along Eureka Road.
The Shorewood Park Commission and City Council initiated this study to objectively examine the
parking capacity of the park. Information generated from this analysis will serve as Ol1e of the tools
to help shape future changes to alleviate problems caused by overflow parking.
.
Problem and Analysis Approach
Simply stated, a parking problem exists at Freeman Park. Parking outside of designated off-street
parking lots causes operational and safety concerns. At a general level, the parking problem might
be due to one of two conditions, 1) a shortage of off-street parking or 2) over use offacilities creating
excessive parkili.g demand. In order to investigate these and other factors affecting parking in
Freeluan Park, tlus analysis will follow an il'l.cremental approach that will examine:
. The original park master plan
. Current use of the park
. Standards used by other area communities
. General observations and recommendatioLlS
The parking analysis will focus 011 parking demand generated from active recreational activities.
123 North Thirc1 Slreet, Suite \0
Ph(612)338-01100 f'ax(612)
Attachment 1
Koegler Report
Feb 05 02 10:38a
r-o-
Subject: Freeman Park Parlcing Analysis
Date: February 5, 2002
Page 2
passive uses such as hiking generate a need for parking, however, the amount of demand is
insignificant compared to the demand generated by active facilities.
Original Master Plan
The master plan for Freema11 Park that was prepared in 1990 has generally' guided development of
facilities for the past decade. The plan, shown on ExhibiL 1 identified a number of major active park
facilities. These facilities and their associated parking demand are identified below.
Softball Fields - the plan identified the three softball fields that exist today. Maximum parking
needs generated from these fields can be calculated as follows:
. 6 teams @ 16 players each = 96 parking spaces
.
Soccer Fields - The original master plan identified two soccer fields and a football field area that
could double as a second youth soccer field. Since football has not been a programmed activity in
Freeman Park, parking demand is calculated as follows on the basis ofthree soccer fields:
. 6 teams @ 12 players each = 72 parking spaces
. Since soccer is largely a youth activity, consideration could be given to reducing the
parking demand by 25% to reflect carpooling. This results in the need for S4 parking
spaces.
Baseball Fields - The master plan identifies two Little League fields and one Babe Ruth baseball
field, all of which exist today. Maximum parldng needs generated from these fields can be
calculated as follows:
. 6 teams @ 15 players each = 90 parking spaces .
. Since Little League and Babe Ruth baseball are youth activities, consideration could
be given to reducing the parking demand by 25% to reflect carpooling. This results
in the need for 68 parking spaces.
1Y1ulti-Use Buildinll
The master plan called for the construction of a multi-use building adj acent to the softball field area.
In the summer of2001, the city of Shore wood Park opened Eddy Station, a multi-use building that
contah1S both. indoor and outdoor picnic space, restrooms and a concession area. Assumh'l.g use of
the building by a group not at the park for another activity, Eddy Station is likely to generate the
following parking demand:
. SO people at l space pel' 3 people"" 17 parking spaces. One parking space per three
, Feb 05 02 10:38a
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 3
people is a common zonh1g ordinance parking requirement for places of public
assembly and reflects carpooling.
Picluc Shelter
The picnic shelter lo~ate~ north ofthe Little League fields generates parking demand identical to that
of Eddy Station: . .
. SO people at 1 space per 3 people = 17 parking spaces
.
Tennis Courts
The originallnaater plan called for the construction of four tennis courts hnn'lediately north of the
Little League parking area. Had the courts been COtlstructed. they would account for the following
parking demand:
. 4 courts (2 doublel2 single) - 12 users = 12 parking spaces
Note: The parking dem.and calculated above is based on one parking space per player per activity
unless otherwise noted.
Based on the uses identified above, Freeman Park has a planned parking demand generated from
active facilities thatl'anges from 264 to 304 spaces. (carpooling to non-carpooling)
parkin2 SupplY
.
The Freeman Park master plan identified off-street parking in five locations throug,hout the park. All
parking lots were accessed via an interior park road that looped through from Eureka Road to
Highway 7. As shown Oil Exhibit 17 the following parking lots were planned:
Lot I 84 spaces
Lot 2 130 spaces
Lot 3 50 spaces
Lot 4 50 spaces
Lot 5 41 spaqes
Total 355 spaces
When the master plan was completed in 1990, concurrent use of all of the active recreational
facilities was not envisioned. For example, soccer was thought to be a predominately fall activity
largely occurring after completion of both the softball and baseball seasons. As a result, it was
generally felt that the parking supply would reasonably serve the planned facilities. 1n fact, the plan
Feb 05 02 10:39a
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 5
Current Park Usage
Currenl activities in Freeman Park differ from the expectations that existed when the original master
plan was assembled. The two most significant changes involve the concurrent use of all active park
facilities including baseball, softball, soccer and picnic/multi-use buildings and the expansion of the
use of the soccer areas in a manner that was not articulated on the original plan.
.
Th~ concurrent use of all active facilities creates a delnand for parking that exceeds original
expectations. However, the supply of existing parking (314 spaces) will accommodate all of these
facilities at the one space per participant standard assuming a reduction for youth activity carpooling.
The calculation related to this conclusion is as follows:
Adult Softball (3)
Youth Soccer Fields (6)
Youth Baseball (3)
Multi-UselPicnic Buildings (2)
.'Total ..... ... -.-
96 parking spaces
54 parking spaces
68 parking spaces
34 parking spaces
....-252. parking spaces .-.
The original master plan assumed that three soccer fields would be striped in the open turf area just
northwest of the softball fields. Based on scheduling information from Tonka United Soccer for the
Spring/S ummer period in 200 1, five fields were striped for soccer on Monday evenings and six fields
were delineated for games on Tuesday, Wednesday and Thursday evenings. Dul'ing tournaments,
Shorewood staff has actually counted up to 13 soccer fields in use a one time. The following offers a
comparison of the demand for parking generated by the youth soccer fields:
.
. 3 fields - 6 teams @ 12 players each = 72 spaces, reduced by 25% for carpooling =
54 parking spaces (original assumption) .
. 6 fields - 12 teams @ 10 players each = 120 spaces, reduced by 25% for carpooling
= 90 parking spaces (based Oll Tonka United's schedule)
. 13 fields _ 26 teams @ 10 players each = 260 spaces, reduced by 25% for carpooling
= 195 parking spaces (based on staff observations during tounwnents)
Adding the current soccer use scenarios (non tournament) to the use of other facilities gel1.erates the
following existing parking demand:
Adult Softball (3)
Youth Soccer Fields (6)
Youth Baseball (3)
Multi-UselPicnic Buildings (2)
Total
. 96 parking spaces
90 parking spaces
68 parking spaces
34 parking spaces
288 parking spaces
Feb 05 02 10:39a
Subject: Freeman Park Parking Analysis
Date: February 5t 2002
Page 6
With an existing parking supply of 314 spaces, the parking supply exceeds parking demand by 26
spaces. This supply/demand relationship, nowever, does not account for parking overlap, which is
discussed later in this report. .
. .
Other Area Community Standards
In order to provide some level of comparison to pal'king standards used in other COlnnlunities, a
survey was conducted of seven other cities. The cities of Chanhassen, Plymouth. Mankato,
Champlin. Northfield, Chaska and Minnetonka were chosen because all have active comm'lmitypark
facilities and sporting programs that resemble those in existence in Shorewood. The following chart
illustrates the results of the survey:
Exhibit 2 - Sample of Community Standards
City Parkitrg Method of Scheduling Notes
Spaces per Calculation
Field
Chanhassen Baseball and Soccer 3 Soccer Fields Schedules back to back Problems during overlap
Bandimere 40 per field in 2 3 Ball fields games, docs not stagger Start times & Tournaments.
Park lots- Ot\C large and 240 stalls times. People tend to park on the
one small Averaged them side of the road rather than
High parking demand time walk front the further lo~
depends on # of gamcs and
schedule
Plymouth 60 (ball field) 1 parking space per Gamcs scheduled back to Conservative Ratio
player per field x. 2 back
4So1ln overla.D time
Manka!o 4S (ball field) 1 parking space per Games scheduled back to
player per field 1<2 back
and then reduce the
amount to account 20 minute overlap
for carpooling (softball)
Overlap time is less than
it might be because
people are aware of the
parking problem and tend
to arrive and leave close
to game times
A little more time
between baseball games.
less ovel'!ap
l'" - I
.
.
_Feb 05 02 10:40a
.
.
Subject: Freeman Park Parking Analysis
Date: February 5,2002
Page 7
City Parking Method of Scheduling Notes
Spaces per Ca.lculation
Field
Champlin 40-50 (ball field) One space per player Games scheduled back to Fields in a commercial
Same general rule of per field and then a back area might need less
thumb for soccer tilw extra for overlap Overlap 20-30 ~inutes parking because they can
(30 players at a use ex.isting on street
lime) pll.dl.ing or share lots.
People in residential areas
generally complain about
on street parldnll
Northfleld 39-46 (ball field) 3 youth baseball Games scheduled back to
26 (soccer) 139 space lot (46), back. Parking problen'1
(planned) 1 regulation during overlap for softball
baseball 4S space but not baseball
lot
2 softball fields and
1 picnic shelter 87
spaces (39)
New soccer
complex with 6
fields and 160
space lot
Chaska 30-60 spaces per At least One space Games scheduled back to Parking problem depends
lield pel' player per field back on perception. People do
and up to 7. spaces not want to walk far to
ocr D laver Del' field their destination
Minne~oJlk.a 38 stalls per field 2. adult softbnll, one Lights are turned off a.t There tends to bc more
regulation baseball 3 staggered times torcing the carpooling for }/outh
44 stalls per field Httle league fields . game times to be staggered games than adult games
would serve their and one regulation and they schedule games 15
needs even at the soccer tield served by minutes apart to help with
busi~t times 24-8 pllrking sLalls the overlap
and 20 C\lrbside stalls
The parking survey reveals a 'number of interesting facts that need to be considered in analyzing
parking in Freeman Park. First, the cities noted used a parking standard that ranged from 1 space per
participant to two spaces per participant. Applyi11g the two space standard to Freeman Park would
result in substantially increased parking shortfalls.
Secondly, the survey highlights a problem that exists in most of the communities. The problem is
overlap. Due to a number offactors including the desire to maximize the use of fields, the efficiency
of hired game officials, and other items, most baseball, softball and soccer games are schedule back-
to-back resulting in an overlap at the conclusion of one game and the beginning of the next game.
Only Minnetonka seeks to manage the overlap by staggering game schedules by 15 minutes. Most
communities either realize that they are going to have a parking shortfall during the overlap period or
try to provide enough parking to account for overlap periods. Games at Freeman Park are scheduled
Feb 05 02 10:40a
Subject: Freeman Park Parking Analysis
Date: February 5,2002
Page 8
back-to-back creating overlap problems.
General Observations
TIlls analysis focused on examining parking problems in Freeman Park in order to determine if a
shortage of off-street parking exists or whether or not existing facilities are being overused.
Depending on one's perspective, the information contained in this analysis might lead to the
conclusion that one or both of t11ese conditions are applicable.
F.O::O
The issue primarily influencing the parking shortage in Freeman Park is the fact that the park is being
used in a manner that differs from that envisioned in the original master plan. It is being used more
intensively than the original design envisioned. If the City of Shore wood wants to alleastreduce .
the parking prqblems in Freeman Park, consideration needs to be given to adding additional off.
street parking and/or reducing the number of activities that are occurring 011 a concurrent basis.
Exhibit 3 - Potential Parking Expansion - Lot 4
.:J;
....... .....
EIlE!!ll55S
It:
. ,
_ ljllll
n'll"i
-vI\ - ........--
-11'- "................
(=:J ~-
n.....U&* ~\
'" --..-..
l: ........WI....
(IPf......:.I~'
.___UI'~..,........1t .
.
r
Feb 05 02 10:41a
,- . --
Subject: Freeman Park Parking Analysis
Date: Feblllary 5, 2002
Page 9
Freeman Park has been actively developed over the past ten years in a maImer generally consistent
with the master plan. Substantially increasing the supply of off-street parking is not likely to occur
since added parking would need to displace passive areas in the park that are now devoted to open
space, wooded areas and trails. It is important to maintain a balance of both active and passive
facilities to serve a broad range Qf community interests. Additional parking might be supplied by
constructU'1.g Lot 5 that was shown on'the original master plan. A more realistic possibility is the
expansion of Lot 4 that can be accomplished due to the reorientation: of park access roads. Exhibit 3
illustrates the expansion of this lot.
.
The expansion of the southern parking lot would add a net of76 additional parking spaces bringing
the total ~ff.street parking supply up to 390 spaces.
Assuming that Freelnan Park has the ability to accommodate a total of 3 90 off-street parking spaces
and asS\.uning that the CitY wants to avoid parallel parking along the park road as well as Eureka
Road, the use of aU park facilities needs to correspond to a parking capacity of 390 vehicles. Use of
recreational facilities, therefore, needs to be balanced to create a demand not significantly exceeding
390 parking spaces. Before examining potential ways to accomplish this balance, the issue of
overlap needs to be addressed in Fl'eeman Park. . .
.
The communities surveyed responded that they experience overlaP periods generally ranging from 20
to 40 nllnutes at the start/completion of ganies. This means that parking demand will be at its peak
during this time period. Other communities accommodate overlap by either staggering game times
or more conuuonly 1 by constructing additional parkU'l.g. While all communities acknowledged that it
is impossible to meet all peak parkulg demands, for example tournaments, most try to reasonably
accommodate parking by using a standard that exceeds one space per game participant. The
examples cited include Plymouth who uses a 2 space per participant standard on the high end to
Champlin on the low end who uses Olle space per participant and provides "a few extra spaces" to
accommodate overlap.
Shorewood could address the issue of overlap by staggering game times by at least 15 minutes. In
1997, games in Freeman Park were staggered by twel'1.ty lmllutes and the result was a decrease in
parking problems. Staggering games should help parking shortages but is unlikely to alleviate all
problems. Changes in park. usage may also be necessary.
Other Parldng Considerations
In analyzing parking issues in Freeman Park, two other factors need to be considered. First, the
preceding analysis primarily focused Oll a pla11l1ed parking capacity at Freeman Park, not existing
parking capacity. The second factor to cOl'1.sider relates to the layout of the park and the geographic
split in the park's facilities.
Feb 05 02 10:41a
,- . --
Subject: Freeman Park Parking Analysis
Date: February S, 2002
Page 9
Fl'eeI:Q.a.n Park has been actively developed over the past ten years in a manl'ler generally consistent
with the master plan, Substantially increasing the supply of off-street parking is not likely to occur
since added parking would need to displace passive areas in the park that are now devoted to open
space, wooded areas and trails. It is important to maintain a balance of both active and passive
facilities to serve a broad range of community interests. Additional parking might be supplied by
constructing Lot 5 that was shown on'the original master plal1. A more realistic possibility is the
expansion of Lot 4 that cat'\. be accomplished due to the reorientation of park. access roads. Exhibit 3
illustrates the expansion of t1us lot.
.
The expansion of the southern parking lot would add a net of76 additional parking spaces bringing
the total ~ff.street parking supply up to 390 spaces.
Assuming that Freeluan Park has the ability to accommodate a total of390 off-street parking spaces
and assuming that the CitY wants to avoid parallel parking along the park road as well as Eureka
Road, the use of all park facilities needs to correspond to a parking capacity of390 vehicles, Use of
recreational facilities, therefore, needs to be balanced to create a demand not significantly exceeding
390 parking spaces. Before. examining potential ways to accomplish this balance, the issue of
overlap needs to be addressed in Freeman Pad<. - ,
.
The communities surveyed responded that they ex.perience overlaP periods generally ranging from 20
to 40 nlinutes at the start/completion of games. This means that parking demand will be at its peak
during this time period. Other communities accommodate overlap by either staggering game times
or more conmlonly, by constructing additional parking. While all communities acknowledged that it
is impossible to meet all peak parking demands, for example tournaments, most try to reasonably
accommodate parking by using a standard that exceeds one space per game participant. The
examples cited include Plymouth who uses a 2 space per participant standard on the high end to
Champlin on the low end who uses O1'le space per participant and provides "a few extra spaces" to
accommodate overlap.
Sh.orewood could address the issue of overlap by staggering game times by at least 15 minutes. In
1997, games in Freeman Park were staggered by twenty mit1utes al'ld the result was a decrease in
parking problems. Staggering games should help parking sh01tages but is unlikely to alleviate all
problems. ChSllges in park usage may also be necessary.
Other Parldng Considerations
In analyzing parking issues in Freeman Park, two other factors need to be considered. First, the
preceding analysis primarily focused on a planned parking capacity at Freeman Park, not existing
parking capacity. The secol1d factor to COl'lsider relates to the layout of the park and the geographic
split in the park's facilities.
Feb 05 02 10:42a
r-'. .. ..
.
Subject: Freeman Park Parking Analysis
Date: February S, 2002
Page 10
The expansion of parking Lot 4 as shown on Exhibit 3 is only planned at this time. As a result, the
existing parking supply in the parle. totals 314 spaces. Applying the excess capacity factor of2S% to
th.e existing supply results in an available existing parking supply of approximately 251 spaces. This
quantity of parking is 37 spaces short of the requirement for the full usage of all facilities
simultaneously. In order to avoid parkillg problems, activities in the park may need to be balanced to
reflect the 251 space parking capacity. This could be accomplished in a variety of ways involving
different scheduling scenarios of the baseball, softball, soccer and multi-use building facilities. The
following examples illustrate two of the many ways that this could be accomplished.
~xamole 1
Soccer Fields (6)
Baseball Fields (3)
Softball Fields (1)
Multi-Use Bldgs. (2)
TOTAL
108 spaces
66 spaces
32 spaces
34 spaces
240 spaces
Examole 2
Soccer Fields (3) 54 spaces
Baseball Fields (3) 66 spaces
Softball Fields (3) 96 spaces
Multi-Use Bldgs. (2) 34 spaces
250 spaces
.
The second adjustment factor to consider is the layout of the park. Parking areas in Freeman Park.
are segregated due to two unconnected park entrance points. As a result, pm'king that serves the
baseball fields is separated ~om parking that serves the balance of the active park facilities.
Accessing all parking areas requires the user to enter and exit the park at two locations. The existing
segregated park access likely contributes to users parking in inappropriate areas such as along
intemal park roads or along Eureka Road. People may park in inappropriate areas rather than
tolerate the inconvenience of driving to the other entrance point and then having to walk longer
distances to their desired destinations.
It is difficult to quantify the relationship between the location of parking lots and their relationship to
specific park facilities. People arriving at the park to participate in softball or soccer are likely to use .
the northern most park access off of Eureka Road. This ~nlrance provides access to parking Lots 1,2
and 3 as shown on Exhibit 1. These parking lots have a total capacity of264 spaces. Parking Lot 4
is accessed solely off of Park Drive. Park Drive intersects Eureka Road further to the south. Lot 4
has an existing capacity of 50 spaces with the potential to expand the lot by an additional 76 spaces.
In its expanded form, Lot 4 has excess capacity even when all baseball fields are in use.
Accordingly, softball and soccer field users will need to park in Lot 4 in order to maximize the usage
of existing spaces. El1.COuraging softball and soccer field users to park in this more distant location
will present a challenge.
Recommendations
The following recommendations are offered for consideration by the Shorewood Park Commission
and City Council:
[. -.
.. Feb 05 02 10,43.
Subject: Freeman Park Parking A11.alysis
Date: February 5, 2002
Page 11
Implement a series ofulcremental changes over the course of the next two or three summer seasons
to effectuate Challges in Freeman Park. By implementing incremental changes, the City can avoid
undue hardships on sports orgal.1izations while alLowing a "working model" approach to solving the
parking problem. Suggested increments include:
. Initiate staggered game tUnes of at least IS minutes.
. As soon as practical, expand parking Lot 4 consistent with the prepared concept plan.
Prohibit parking expansion beyond Lot 4 in order to preserve the passive areas within the
park.
.
. Plan on the use of a total parking supply that "builds in" an excess capacity to accommodate
overlap pcriods. Initially, a 25% excess capacity could be used. This number might be
increased to 35%,50% or higher depending all the results that are achieved.
. Manage the use of active facilities consistent with available parking.
The management of active faciLities cOllsistent with available parking becomes the challenging part
of solving the parking problem. For example, building in an excess capacity of2S% results in an
available parking supply of approximately 310 spaces out of a total of 390. This would
accommodate the scenario outlined earlier in this report that examined the concurrent use of three
softball fields, six soccer fields, three youth baseball fields and both the picnic shelter and Eddy
Station. These facilities would use a total of approximately 288 of the allocated 310 spaces.
.
If it becomes necessary to increase the parking overlap threshold to 3 SOlo, the allocated parking space
count would drop to approximately 290 spaces. A 50% overlap tlu'eshold would result in an
allocated space count of approximately 265 spaces. The 50% overlap alternative would reduce the
amount of activities that could be scheduled in the park.
This analysis is intended to facilitate a discussion about parking problems in Freeman Park and the
identification of specific solutiol1S. The next steps in carrying this issue forward should include a
meeting with the various affected sports organizations that use Freeman Park to seek their ideas and
il1put at'ld a meeting with Minnetonka Community Education Services (MCES) who actually
conducts most of the facility scheduling in the park. Under the present organizational structure, the
cooperation of both the sports organizations and MCES is imperative in solving the parking
problems that currently exist.
One final note: The standards and numbers used in this analysis are not hard and fast rules. They
are, however, generally accurate and should be appropriate for use as a guide in discussing viable
options for solving existing parking problems.
~;J
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, DECEMBER 3, 2002
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Roll Call
Present:
Chair Bailey; Conunissioners Borkon, Gagne, Pisula, White, and Woodruff; Council
Liaison Garfunkel, and Planning Director Nielsen
Absent:
Conunissioner Packard
APPROVAL OF MINUTES
.
. November 19, 2002
Gagne moved, Pisula seconded, Approving the November 19, 2002, Planning Commission Meeting
Minutes as amended, on Page 1, Item 1, Paragraph 2, Sentence 4, change "Surround" to
"Surrounding," and Page 2, Paragraph 1, Sentence 9, change "Minnesota Pollution Control
Agenda (MNPCA) to "Minnesota Pollution Control Agency (MNPCA). Motion passed 5/0/1, with
Borkon abstaining due to absence at that meeting.
1. WEST HENNEPIN AFFORDABLE HOUSING LAND TRUST (WHAHLT)
Presentation by Jan Callison, Executive Director
Director Nielsen introduced Jan Callison, Executive Director of West Hennepin Affordable Housing Land
Trust (WHAHLT), and City ofMinnetonka Councilmember to the Commission.
.
Ms. Callison stated her interest in affordable housing spanned many years. She reviewed the purpose of
her presentation including a definition of the purpose and advantages of WHAHL T, as well as the process
utilized by cities and agencies in working to perpetuate affordable housing in Metro conununities. She
defmed WHAHL T as a tool for determining permanence of affordable housing. In utilizing this tool,
homeowners were allowed to purchase a home on land owned by the Land Trust. The land and house
would be severed, thus, allowing a residential mortgage to be less costly to a homeowner as the value of
the land was removed from the mortgaged amount. The Land Trust was advantageous as it kept the
subsidy in the dwelling by restricting the resale to another qualified buyer or to WHAHL T, and the
appreciation was limited. Ms. Callison stated the idea of a land trust was not new and had been used by
the University of Minnesota as well as other businesses, and had become more conunonplace in regular
marketplace housing in at least thirty states, and the communities of St. Paul, Rochester, and Duluth,
Minnesota as well as many more.
Ms. Callison stated WHARL T gave stability to families, making them more self-reliant and allowed them
tax deductions. She noted almost all the benefits of homeownership were found without the whole price
package. WHARLT was a non-profit agency started in Minnetonka in May of2001. Its territory covered
all metropolitan suburban areas, outside the City of Minneapolis. She also stated WHARL T recognized
people in all area wanted to live and work in the same conununity, and it was the intent of the Land Trust
to do so. She noted by the end of the year, WHAHL T would own eight homes, with one in Richfield. A
typical home in the Land Trust would be purchased by WHAHLT for approximately $190,000, and
would be sold to the mortgage for $120,000 or less. The appreciation on the house would then be
restricted, she explained, to approximately 35%. This allowed people to have a mortgage payment of
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page 2 of8
"
approximately $1000, including mortgage, taxes, and insurance for the home. She noted that clients have
a low income, and were often single-female heads of households, disabled, or an older adult parent with
an adult disabled child, persons of various ethnic origin and occupation. She noted one reason the City of
Minnetonka had chosen to become involved with the WHAHL T was because of the non-profit access to
funding available to the City. Next year's goal was to increase the amount of homes purchased to total
10-12 homes. Also, she stated the impact ofWHAHLT allowed the City a chance to refine the housing
market before growth become too aggressive. Other advantages cited for the program included the ability
to serve a city's own residents thereby preserving the diversity and character of an area or neighborhood.
Money placed in the program was not lost, and it had proved to be a fairly flexible tool for use with
existing housing. She noted the. Land Trust had been working with developers regarding designating
Land Trust units in housing developments, and a land trust had the option of being created and preserved
in growth of housing for the future as well.
The Commission asked various questions regarding the process and options available to a City and
homeowners in working with the Land Trust. Ms. Callison explained a City might have to decide
affordability for home prices based on its own demographics. She stated the Land Trust had a Board of
Directors with communities represented to work on affordability issues. She went on to explain certain .
banks were involved in working with this program, as it was not a conventional method of obtaining a
mortgage. Also, a homeowner was expected to pay taxes on the property and could make certain
improvements to the home, however, if the owner could not pay the property taxes, the Land Trust would
get involved to recoup the taxes. Homeowners were also expected to attend a class on owning a home,
and often owners were matched with churches or other volunteer services to provide assistance in dealing
with various maintenance issues of the home or added expenses, such as lawnmowers and lawn
maintenance.
With regard to cities working with the Land Trust, Ms. Callison explained cities could come forward to
work with the Land Trust in maintaining housing in a city. The process involved the Land Trust working
with a realtor to pay market rate for a home, and the Land Trust would then own the property and hold it
for three months, and then work with various qualified homeowners. She stated grants were available for
this program. She explained the necessary startup costs and how a City would help fund the purchase
price of the property through CDBG funds and a line of credit. She also noted the financial support of
certain organizations in the Twin Cities' area as a philanthropic endeavor to create housing units for
people who happen to work in a certain community. She stated ideally contributions would be made .
toward land purchase and funding would be used to provide matching dollars for the program, however it
was important to realize staffmg costs were a reality for the program as well.
Chair Bailey thanked Ms. Callison on behalf of the Commission for her insightful presentation shared this
evening.
2. 7:30 P.M. PUBLIC HEARING- VARIANCE TO BUILD ON SUBSTANDARD LOT
Applicant: Craig and Karine Buechler
Location: 5655 Eureka Road
Chair Bailey opened the Public Hearing at 7:43 P.M., noting the procedures utilized in a Public Hearing.
He also stated all items recommended for approval this evening would be placed on the December 16,
2002, Regular City Council Meeting Agenda for further review and consideration.
Director Nielsen explained the applicant, after having received a condemnation order for his property at
5655 Eureka Road, proposed to demolish the existing two-family dwelling that currently occupied the
site. In its place he proposed to build a new single-family home on the lot. The lot was substandard for
the R-l C zoning district in which it was located. As a result, the applicant had requested a variance to
build on a lot that did not meet 70 percent of the area requirement of the R-IC Single Family Residential
.
.
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page 3 of8
district. Director Nielsen also noted the Council had stayed action on the condemnation proceedings for
this case pending a request for variance being submitted for consideration.
He went on to explain the property was triangular shaped, and was located in the northeast quadrant of the
intersection of Eureka Road and the Hennepin County Railroad Authority (LRT Trail) right-of-way. The
lot contained approximately 12,567 square feet of area, and did not comply with current front or side yard
setback requirements. An existing detached garage would also be removed in favor of an attached garage
on the new home.
Director Nielsen reviewed the criteria for building on a substandard lot, noting the lot was in separate
ownership from adjoining properties, and the applicant's lot was 1433 square feet short of the area
requirement. The width of the lot was considered adequate. The proposed house would be in compliance
with all RI-C setback requirements, where the current house was not at all. Director Nielsen suggested
the applicant remove 398 square feet of hardcover from the proposed plan as it exceeded 33 percent of the
lot. This reduction appeared to be possible by reducing the driveway and deck area.
With regard to the variance request, Director Nielsen noted the applicant could repair the existing
building and use it as a single-family dwelling, despite the nonconformities of the lot and existing
structure. Although the applicant could expand the existing home, under current zoning requirements the
applicant was not able to upgrade the existing structure, which was considered substandard from a
building code perspective. Director Nielsen went on to explain the applicant had designed the new home
to comply with the setback requirements and hard cover limitations of the current Zoning Code. The
proposed home would not adversely affect the character of the existing neighborhood, and was in scale
with the size of the existing buildable lot. He recommended approval of this variance, with the condition
placed regarding removal of398 square feet of hardcover from the proposed plans.
Craig Buechler, owner of the property, stated the current property was an eyesore, and he thought the
proposed plan was the best thing to do. He stated he was going to build the summer of 2003, but was
ready now, and thought the plans should work for the benefit of all. He stated he needed to sell his
previous home and build the new home in the next year. He also stated the reduction in hardcover was
not anticipated to be a problem.
Commissioner Gagne questioned whether Mr. Buechler could possibly tear down the existing house
structure in the near future prior to construction of the new home on the site. Mr. Buechler explained the
constraints of a construction loan stated a need for demolition and construction of a structure to take place
in the same timeframe.
Duane Laurilla, 5595 Eureka Road, stated he had examined the plans for the property, and was pleased
with how nice the proposed design for the new house fit the property.
Chair Bailey closed the Public testimony portion of the Public Hearing at 7:51 P.M.
Commissioner Woodruff stated she would like to grant the variance with a timeframe of construction and
demolition to occur within one year's time or less. She was concerned about the reduction in hardcover
and stated she would like to see demolition of the house occurring sooner rather than later in the
construction timeline. She stated she thought the house was well designed and noted it fit the lot well.
Commissioner Gagne agreed, stating he was also concerned with an expedient demolition.
Commissioner White stated she did not want to put the burden of a specific timeframe for construction
and demolition to occur for the project, as there were many variables that needed to work concurrently for
the applicant. She stated the applicant had acted in good faith with the City and had continued to do so
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page 4 of 8
throughout these proceedings. Commissioners Borkon and Pisula agreed, noting stipulations could be
considered, however, it was important to give the benefit of the doubt in this case.
Chair Bailey questioned why a year was considered to be too long for construction and demolition in this
case. Director Nielsen stated six months would be considered reasonable as the property had been under
notice for a few months already and the property owner had a responsibility to maintain it.
Gagne moved, Woodruff seconded, Recommending Approval of the Variance, subject to Staff
recommendations, and with demolition of the current structure to occur within in six months time.
Commissioner White thought nine months to one year seemed more suitable to work within the
constraints of the construction and housing markets. Commissioner Borkon agreed, noting the structure
had existed a long time in its current state with no recourse from the City prior to the recent condemnation
proceeding. She thought it unfair the burden fell to the current owner to remove the structure, and she
thought it more appropriate to give the benefit to the applicant of being able to become more financially
stable with regard to construction and demolition.
Discussion ensued regarding the course of action the case would take regarding the condemnation .
proceedings without a variance for the structure.
Motion passed, with Borkon and White dissenting.
Chair Bailey recessed the meeting at 8:15 P.M. and reconvened the meeting at 8:20 P.M.
3. 7:45 P.M. PUBLIC HEARING- C.U.P. AND ZONING TEXT AMENDMENT
Applicant: St. John the Baptist Church rep. Cemetery of the Resurrection
Location: 5555 Covington Road
Director Nielsen stated St. John the Baptist Catholic Church in Excelsior owned the Cemetery of the
Resurrection, located at 5425 Covington Road. The cemetery occupied 15 acres of land zoned R-IA,
Single Family Residential. At present, approximately 4.2 acres of the land was being used for gravesites.
Plans had been submitted for the remaining development of the cemetery property amounting to
approximately 2.75 acres. Once completed, the cemetery would occupy less than one half of the total .
site, with the remaining land being designated as open space or wetland. In addition to the Conditional
Use Permit, the church had requested and amendment to the Zoning Code that would allow gravesites
with flush lawn headstones as an allowable encroachment in the required setback from the public right-of-
way. Director Nielsen noted the land use and zoning to the north of the subject property included a
vacant Minnesota Department of Transportation (MNDOT) right-of-way parcel and the City's Southeast
Area water tower; to the east held Old Market Road and Single-Family residential housing as did the land
use to the south. Covington Road and additional Single-Family Residential housing were to the west of
the subject property. All surrounding zoning for the site was classified as Single-Family Residential with
areas to the south and west being part of the Shoreland district of Christmas Lake.
Director Nielsen then reviewed the request with regard to criteria for a Conditional Use Permit, a Zoning
Text Amendment, and General Site Design. With regard to issues of the Conditional Use Permit, he
explained access to the cemetery was from Covington Road, despite the cemetery having frontage on a
parcel that was currently part of the right-of-way for an arterial street. He recommended issues of access
be examined regarding the City's requirements as neither existing cemetery in the City complied with
City regulations. He went on to state the site was very well screened from all directions. He
recommended the proposed row of spruce trees to be planted in the expanded southeast comer of the site,
be planted immediately in order for a substantial buffer to develop in time for the cemetery's expansion.
He further explained the proposal was considered to be consistent with the Comprehensive Plan and was
.
.
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page50fS
very respectful of the site and surrounding uses. The use was considered compatible with existing and
future land uses for the surrounding areas. Also, the future development of the cemetery would not
depreciate surrounding properties, as the cemetery had existed for a long time with a premier City
neighborhood developing around it. At present, the site was served only by municipal water service from
the City.
With regard to the zoning text amendment, the applicant had requested that gravesites with flush mounted
headstones be allowed up to 15 feet from the property line. This would affect a strip of land in the
northwest comer of the site, approximately 200 feet long abutting the MNDOT right-of-way parcel; and
approximately 300 feet abutting Old Market Road on the east side of the site. Director Nielsen also
explained allowable encroachments were provided in the City code. The use of the setback area would
allow the applicant to maximize the capacity of the property while preserving the sensitive areas of the
site. Use of the setback areas for this purpose was considered consistent with the maintenance of green
space for any kind of development, and the headstones could be considered less obtrusive than other
allowable encroachments within the Code. He did suggest the size of headstones be limited within the
setback area.
With regard to the General Site Design for the project, Director Nielsen explained the applicant proposed
relocating the entry to the cemetery approximately 150 feet south on Covington Road. He noted this was
understandable given the proximity to the unusual frontage road intersection, and suggested it be subject
to review of sight lines by the City Engineer. Landscaping associated with two proposed mausoleum
buildings should be done in conjunction with future construction. The proposed mausoleum buildings
were to be built in the future, with conceptual plans being presented as part of this proposal. Ultimate
plans for these structures would be subject to the Conditional Use process at the time of construction.
Director Nielsen commended the applicant on the quality of the application and noted analysis was
considered to be consistent with the Shorewood Comprehensive Plans and Zoning Code.
Bill Sanders, landscape architect with Sanders, Wacker, Bergly, Incorporated, was in attendance as well
as Deacon Gary Hoffman from St. John's the Baptist Church, and Duane Temple, a Cemetery
Boardmember.
Mr. Sanders stated it was important to examine the Master Plan process to see how long the cemetery
could continue to grown and still remain respectful to the site. He reviewed the background, current
status, and Master Plan, trees, and phasing of the requested expansion of the site. He noted the
mausoleums would not be economically feasible at this time, but concept plans were submitted for review
for future planning.
Commissioners requested Mr. Sanders provide clarification on the focal points utilized in the cemetery
plans, as well as a trail proposed for accessing the site for maintenance and walking.
Chair Bailey opened the Public Testimony portion ofthe Public Hearing at 8:45 P.M.
Frank Tonamaker, 5480 Covington Road, stated he lived across the street from the cemetery, and the
proposed driveway entrance would be located directly across from his driveway. He stated he thought the
entrance should be kept closer to its current location as people often drove very quickly over the hill in
that area. Mr. Sanders explained the present location was difficult to accommodate in the remodeling as
the proposed entrance allowed for 400 additional feet in that area of the cemetery. He further commented
the proposed entry would allow for nice visual location to the proposed future mausoleum.
Dave Mason, attorney representing Cindy and Jack Mayeron, 5580 Old Market Road, stated he was
present this evening to review the points provided in a letter to the Commission regarding concerns for
the effect the proposed expansion would have on property values in the area. He also stated his clients
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page 6 of 8
were concerned the proposed landscaping would not grow, nor be functional in the proposed location.
His clients also requested the Commission review the issue of "swapping land" regarding this proposal.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 8:53 P.M.
Commissioner Borkon stated she was concerned with the proposed change to the driveway entrance to the
site, noting it seemed the driveway in its current location would provide less impact to the neighborhood
than to move it further toward the residential homes on Covington Road. She requested clarification on
the "land swapping" issue regarding this case. Commissioner Gagne reviewed this issue, noting he
agreed with leaving the driveway entrance in its current location, and he adamantly believed there would
not be a negative impact to the residents as the cemetery had been there for quite some time and people
had moved into the neighborhood knowing of its existence.
Commissioner White questioned the current species and location of trees growing in the southeast area of
the cemetery. Mr. Sanders stated her concerns were valid and further consideration would be given to
choosing other trees that would be more shade tolerant and would still provide adequate screening for the
neighbors.
Chair Bailey questioned Mrs. Mayeron regarding her concerns for expansion. Mrs. Mayeron stated she
would like to see a reevaluation of what was proposed as best options for all parties. She stated she had
not seen people making use of the open space to the north of the site as was stated in a previous Public
Hearing on this case. Further she encouraged the Commission to walk the site to see where the best
design would make the most sense.
.
Mr. Sanders explained, in response to Commissioner Pisula's question, that the mausoleum would most
likely be built in the distant future, as it was difficult to justify the construction expenses. Also, he stated
the change in the driveway could be considered as part of the second phase of the proposed expansion.
Commissioner Gagne stated he believed the driveway was better suited to its current location. Director
Nielsen stated there were issues with the current driveway being offset from Carrie Lane. Commissioner
Borkon stated it seemed possible to improve the driveway in its current location without having to move
it toward a residential driveway.
Pisula moved, Woodruff seconded, Recommending Approval of the Conditional Use
Permit, subject to Staff recommendations, for St. John the Baptist Church rep. Cemetery ofthe
Resurrection, 5555 Covington Road.
.
Commissioner Borkon stated she thought the proposed driveway would intrude on the residential area,
impacting it more than its current location, and it would provide a poor location for ingress to the
cemetery. Commissioner Gagne agreed.
Commissioner Pisula commented a cemetery did not generate as much traffic as a housing development
would in the same location.
Chair Bailey stated he supported the motion as he thought the request met the criteria for a CUP. He
stated the expansion would not depreciate the surrounding properties, and he did not think the driveway
entrance proposed would cause problems for the resident across the street. Commissioner Woodruff
agreed.
Motion passed 5/1, with Borkon dissenting.
.
.
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page7of8
Pisula moved, Gagne seconded, Recommending Approval of the Zoning Text Amendment as
requested, and Directing Staff to Prepare a revised draft of the Zoning Text including revisions
regarding access requirements. Motion passed 6/0.
4. 8:00 P.M. PUBLIC HEARING - BOYER LAKE MINNEWASHTA - PRELIMINARY
AND FINAL PLATS
Aoolicant: Boyer Building Corporation
Location: Portions of 3121 IDghway 7 (Chanhassen)
Chair Bailey opened the Public Hearing at 9:20 P.M.
Director Nielsen stated the applicant owned property in Chanhassan, Minnesota, and was platting lots for
development as Single-Family homes on the site including the very narrow strip of land that extended
into Shorewood. He further explained the platted areas in this narrow strip of land would be set aside as
outlots, and as such were defined as being not buildable. Restrictive covenants would state the outlots
would not be sold separately from the adjoining respective lots.
John Boyer, applicant, stated his father owned the property and had asked him to develop the property,
thus, necessitating this request.
Keith Monjack, resident living near Highway 7, requested clarification about the proposal. Director
Nielsen provided satisfactory clarification of issues for Mr. Monjack.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 9:30 P.M.
Woodruff moved, Borkon seconded, Recommending Approval of the Preliminary and Final Plats
for Boyer Lake Minnewashta, for Boyer Building Corporation, Portions of 3121 Highway 7
(Chanhassan). Motion passed 6/0.
5. DISCUSSION REGARDING MASS TRANSIT: OPT-OUT ALTERNATIVE
Presentation by Lisa Raduenz, Transportation Consultant
Lisa Raduenz, Transportation Consultant for the City, presented information on the City's Opt-out
alternative for public transportation. She reviewed background legislation regarding this issue, noting the
"Opt-Out law" allowed cities, which were geographically located at the end of existing Metro Transit
routes and those receiving low levels of public transit service, to form their own community-based public
transit systems. She noted twelve cities had chosen to do so as result of this law, and in the 2000
Minnesota legislative session, the cities of Shorewood and Minnetonka were given the opportunity to also
"opt-out" of the metro transit system and participate in a transit replacement service program. The
deadline for these cities to make a final decision to "opt-out" was set by law to be received by the
Legislature no later than June 30, 2003. She stated her firm had been retained by the City of Shorewood
to conduct a study to determine the potential and impacts of "opting out" of the metropolitan area regional
transit system. This study would result in a report that would provide sufficient information, possible
alternatives, and recommendations to the City to assist in determining the best course of action for the
City to take regarding the provision of public transit service to residents and employers in Shorewood.
Ms. Raduenz explained an Independent Board of Directors, appointed by member cities to make transit or
transportation funding decisions allowed "opt-out" communities to make their own decisions about the
level, type, and area of local service provided to residents within their cities. She also noted some
Metropolitan Council oversight and regulation would still exist with regard to capital procurement,
regional programs, and federal subsidies. She reviewed Minnetonka's partial "opt-out" decision, and then
PLANNING COMMISSION MEETING MINUTES
December 3, 2002
Page 8 of8
Wi
reviewed the objectives for the "Opt-Out" Study in the City of Shorewood. She explained this study
would review public transportation needs of the Shorewood community, summarize the "best practices"
of existing "Opt-Out" systems, identify financial and operational issues if Shorewood would choose to
"opt-out" of regional systems, provide a comparison of potential services under the "Opt-Out" system
against continued Metro Transit service provisions, and would provide alternatives and make final
recommendations to the Planning Commission and City Council. She further explained the timeline of
the study and what could be expected at each stage of the study. She stated she would return with
findings of the Study for comment by the Commission prior to March, 2003. She thanked the
Commission for its attention this evening.
Chair Bailey thanked Ms. Raduenz for her presentation on "Opt-Out" Transit Service options.
6. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
7. DRAFT NEXT MEETING AGENDA
.
Director Nielsen stated the January 7, 2003, Planning Commission Meeting Agenda would include a
Study Session to discuss issues associated with the proposed Work Program for the Commission in 2003.
Commissioners were encouraged to gather ideas for inclusion on the Work Plan for that meeting.
8. REPORTS
· Liaison to Council
Commissioner Woodruff reported on matters considered and actions taken at the November 25, 2002,
Regular City Council Meeting (as detailed in the minutes of that meeting).
· Liaison to LCEC
There had not been a meeting of the Land Conservation and Environment Committee since the most
recent Planning Commission meeting.
.
· SLUC
There was nothing to report on this Committee at this time.
· Other
There were no other reports this evening.
9. ADJO~ENT
Gagne moved, Woodruff seconded, Adjourning the Planning Commission Meeting of December 3,
2002, at 10:12 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED.
Sally Keefe,
Recording Secretary
~J
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
2 December 2002
RE:
Buechler, Craig - Variance to Build on a Substandard Lot
FILE NO.:
405 (02.32)
BACKGROUND
.
Having received a condemnation order for his property at 5655 Eureka Road (see Site
Location map - Exhibit A, attached), Mr. Craig Buechler now proposes to demolish the
existing two-family dwelling that now occupies the site. In its place he proposes to build
a new single-family home on the lot (see Exhibit B). The lot is substandard for the R-lC,
Single-Family Residential zoning district in which it is located. Consequently, Mr.
Buechler has requested a variance to build on a lot that does not meet 70 percent of the
area requirement of the R-lC district.
As can be seen on Exhibit B, Mr. Buechler's property is a triangular-shaped property
located in the northeast quadrant of the intersection of Eureka Road and the H.C.R.R.A.
(LRT Trail) right-of-way. The lot contains approximately 12,567 square feet of area and
measures 117 feet wide at the 35-foot building line. The lot is occupied by an existing
two-family that is not only a nonconforming use, but also does not comply with current
front or side yard setback requirements. An existing detached garage will also be
removed in favor of an attached garage on the new home.
Exhibit C shows the main floor plan for the new home. Exhibits D-G contain proposed
building elevations for the new home. Mr. Buechler explains his request in Exhibit H.
#.
'o.~ PRINTED ON RECYCLED PAPER
#:
fA.
Memorandum
Buechler Variance
2 December 2002
ANAL YSIS/RECOMMENDATION
A. Substandard Lots of Record.
Section 1201.03 Subd. 2.c.(3) of the Shorewood Zoning Code provides criteria for
building on a substandard lot of record (a lot that existed prior to current zoning
requirements and does not meet area or width requirements). The Code states that a
lot is considered to be buildable if it complies with the following criteria:
1. The lot must be in separate ownership from adjoining properties. Mr.
Buechler does not own the lot to the north of his. The H. G.R.R.A. trail bounds
the property to the south.
.
2. The lot must meet at least 70 percent of the width and area requirements for
the zoning district in which it is located. This requires a lot to be 70 feet wide
and 14,000 square feet wide in the R-1 C zoning district. Mr. Buechler's lot is
1433 square feet short of the area requirement. The variance is discussed in
B., below.
3. Th~ proposed buildings must comply with the setbacks of the zoning district.
The existing home on the property is seven feet from the side lot line, where 10
is required. Worse, it extends into the Eureka Road right-of-way by seven
feet. The proposed house complies with all of the R-IC setbacks.
.
4. The floor area of structures cari not exceed 30 percent of the area of the lot.
Total hardcover can not exceed 33 percent of the lot. Mr. Buechler's plans
include 4545 square feet of hardcover, where 4147 is allowed. Consequently,
398 squarefeet of hardcover must be removedfrom the plan. This appears to
be possible by reducing driveway and deck area.
B. Variance.
Section 1201.05 Subd. 2.b.ofthe Shorewood Zoning Code sets forth criteria for the
consideration of variance requests. Before reviewing those criteria it may be useful to
discuss what could be done on the property without a variance.
Despite the nonconformities of the lot and the existing structure, the applicant could
repair the building and use it as a single-family dwelling. The existing house and
garage could be expanded within the described buildable area of the lot (observing the
33 percent hard cover requirement).
Following is how the applicant's request conforms to the criteria for variances:
-2-
:.
.
.
Memorandum
Buechler Variance
2 December 2002
1. Despite the configuration of the lot, the applicant has designed the new home
to comply with the setback requirements and hard cover limitations (reduced
as referenced above) of the current Zoning Code.
2. The applicant's hardship is not economic in nature, nor is it the result of his
actions. The lot and the existing home and garage existed prior to current
zoning standards.
3. Although the existing home could be expanded, under current zoning
requirements the applicant is not able to upgrade the existing structure which
is also substandard from a building code perspective.
4. Granting the variance does not confer any special privilege on the applicant
that would be denied to other properties. Presumably similar consideration
would be given to any owner who is willing to increase the conformity of a
substandard property to the extent proposed by this applicant.
5. The proposed home does not adversely affect the character of the existing
neighborhood.
6. The variance is the minimum necessary to make reasonable use of the
property. The proposed house and garage are very much in scale with the size
of the existing lot.
Based upon the preceding analysis, the request is considered to be consistent with the
criteria for granting a lot size variance. It is worth noting that Section 1201.03 Subd. 1. g.
provides for the rebuilding of single-family residential units on substandard lots as long
as setbacks are complied with to the extent possible. In the end, this property will
conform far more to Shorewood's existing building and zoning standards than if the
variance were not granted. Approval of the applicant's plans is therefore recommended.
Cc: Craig Dawson
Tim Keane
Craig Buechler
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WEST ELEVATION - GARAGE
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SOUTH ELEVATION
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Exhibit G
NORTH ELEVATION
.~
10/30/2002
Letter requesting a Variance for 5655 Eureka Rd.
To whom it may concern:
.
We are seeking a Variance for the property we own at 5655 Eureka Road.
Currently, there is a house and detached garage in very poor condition on the property and
it is quite frankly an eyesore. The house itself is actually located 10 feet over our
property line, only 5 feet off of Eureka Rd., not conforming with the front yard setback by
over 42 feet! In addition, its use as a duplex is a nonconforming use.
We propose the removal. of these buildings and the erection of a new home that would:
1) Be built to modem building standards.
2) Meet all building setback requirements.
3) Meet the current zoning use as a single family dwelling.
The Minimum variance we would need to accomplish the above, is to get a
variance for substandard lot area. Our current lot area is 12,567 sq. ft. (1,433 below the
14,000 sq. ft. requirement).
.
Sincerely,
Craig & Karine Buechler
4408 47th Ave. S.
Mpls, MN 55406
Tel. 612-598-3884
Exhibit H
APPLICANT'S REOUEST LETTER
Dated 30 October 2002
t
MEMORANDUM
TO:
.
FROM:
DATE:
RE:
FILE NO.:
BACKGROUND
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
Planning Commission, Mayor and City Council
Brad Nielsen
26 November 2002
S1. John's Cemetery - Conditional Use Permit and Zoning Text
Amendment
405(02.28)
S1. John the Baptist Catholic Church in Excelsior owns the Cemetery of the Resurrection, located
at 5425 Covington Road (see Site Location map - Exhibit A, attached). The cemetery occupies
15 acres of land that is zoned R':lA, Single-Family Residential. Nearly one half of the site is
situated in the S, Shorehmd overlay district for Christmas Lake. At present approximately 4.42
acres of the land is being used for gravesites. Consultants hired by St. John's have submitted
plans for the remaining development of the cemetery property, approximately 2.75 acres. Once
completed, the cemetery will occlipy less than one half of the total site. Over half the site will
remain as open space and wetland. .
.
The applicant's plans are very well explained in written and graphic form (see Exhibit B). In
addition to the conditional use permit, St. John's has requested an amen~ent to the Zoning
Code that would allow gravesites with flush lawn headstones as an allowable encroachment into
the required setback from the public right-of-way.
Land use and zoning surroutiding the subject property are as follows:
North:
East:
South:
West:
vacant MNDOT right-of-way parcel and Southeast Area water tower;
zoned R-IA
Old Market Road and single-family residential; zoned R-IA
single-family residential; zoned R-1A/S
Covington Road and single-family residential; zoned R -1 A/S
#So
~t1 PRINTED ON RECYCLED PAPER
#7.!
.,
Memorandum
Re: St. John's Cemetery CUP
26 November 2002
ANAL YSISIBACKGROUND
A. Conditional Use Permit. Section 1201.10 oftlJ.e Shorewood Zoning Code sets forth the '
criteria for cemeteries in the R-IA zoning district. Following is how the applicant's
request complies:
1.
.
Access. Although the cemetery has frontage on a parcel that is currently part of
the right-of-way for an arterial street (State Highway 7), it does not have direct
access to it. The cemetery is accessed from Covington Road. This requirement
is something that may deserve some attention by the City, since neither of the
two cemeteries in Shorewood comply. It is possible that MNDOT may allow the
cemetery to access the Highway 7 service road through the vacant right-of-way,
however, the City has expressed an interest in keeping that land as open space.
CUtting an access through it would involve very unnecessary site alteration.
2. Screening. At present the site is very well screened from all directions. Where
the cemetery is to be expanded into the southeast comer of the site, the applicant
proposes a staggered row of Colorado Spruce trees. !tis recommended that these
trees be planted immediately. By the time that phase of the cemetery is
developed a substantial buffer should be in place.
3. ' General C.D.P. Requirements.
.
a.
The proposal is considered to be consistent with the Shorewood
Comprehensive Plan. Proposed land use for the site is semi-public. The
plan is very respectful of the site and surrounding uSes. Over half of the
land is left undeveloped and site alteration has been minimized. Wooded
areas, ravines and wetlands on the site are preserved.
The use is considered to be compatible with existing and future land uses
for the surrounding area. '
" The future developmentofthe cemetery will not depreciate surrounding "
properties. It is worth noting that the cemetery existed long before any of
the surrounding development and it did not prevent the area from
becoming one of Shorewood' s premier neighborhoods.
Public services to the cemetery are minimal. At present the site is served
by municipal water. Even if the future mausoleum buildings require
sewer service, the resulting demand would be far less than if the site were
deve1.oped into as many as 15 single-family homes.
b.
c.'
d.
B. Zoning Text Amendment. The applicant has requested that the Zoning Code be amended
to allow gravesites as allowable encroachments in the setback areas abutting public right-
of-way. In the R-IA district these setbacks are SO feet. The applicant requests that
gravesites with flush mounted headstones be allowed up-to IS feet from the property line.
This affects two areas on the site: 1) a strip of land in the northwest comer of the site,
-2-
..
Memorandum
Re: St. John's Cemetery Cm
26 November 2002
approximately 200 feet long abutting the MNDOT right-of-way parcel; and 2)
approximately 300 feet abutting Old Market Road on the east side of the site.
Allowable encroachments are provided for in Section 1201.03 Subd. 3.6. of the Code.
Zoning text amendments are subj ect to the same criteria as A.3. above.
The use of the .setback area allows the applicant to maximize the capacity of the property
while preserving the more sensitive areas of the site. It is worth considering that only
two cemeteries exist in Shorewood and no future ones are anticipated. Use of the setback
area for this purpose is consistent with the maintenance of green space for any kind of
development and the headstones are arguably less obtrusive than other allowable
encroachments listed in the Code. If this. is viewed favorably the City may wish to limit
the size of headstones allowed within the setback area.
.
C.
General Site Design.
1. Access. The applicant proposes to relocate the entry to the cemetery
approximately 150 feet south on Covington Road. This is understandable given
the proximity to the Highway 7 service road intersection with Covington Road
and the curve in the road to the northwest. This proposal is acceptable only if
sight lines for the new location are as good or better than the current location.
This should be subject to review and comment by the City Engineer.
2. Landscaping. The landscaping proposed on Exhibit B-12 should be done
immediately. Landscaping associated with the two mausoleum buildings should
be done in conjunction with the future construction.
.
3.
Future Mausoleums. The applicant proposes two mausoleum buildings to be
built in the future. Conceptual plans for these buildings are shown on Exhibits B-
10 and B-l1. The applicant recognizes that the ultimate plans for these structures
will be subject to the conditional use permit process.
The applicant should beconmiended onthe quality of its application. Based on the preceding
analysis it is considered to be consistent with the Shorewood Comprehensive Plan and Zoning
Code.
Cc: Craig Dawson
Larry Brown
Tim Keane
Bill Sanders
Ed Bauman
-3-
.
CHRISTMAS
LAKE
400
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400 Feet
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Exhibit A
SITE LOCA nON
St. John's Cemetery C.D.P.
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SITE LOCATION & \0 <)
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NOVEMBER 5, 2002
Cemetery of the \
Resurrection
Saint John the Baptist Church
Shorewood, Minnesota
. SANDERS []
WACKER
BERGLY U
INC.
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NORTH
(<1>
Cetnetery of the
Resurrection
Saint John the Baptist Church
Shorewood, Minnesota
500' PROPERTY
IMPACT MAP
NOVEMBER 5t 2002
. SANDERS
WACKER
BERGLY
INC.
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Cem etery of
Resurrection
Sh orewood,
Minnesota
St. John the Baptist
Church
~
l.tl
SANDERS
WACKER
BERGL Y
INC.
TREE INVENTORY /
PRESERVATION PLAN
I hereby certIfy Ihol this plan,
opaclflcatlon, " report was ptep"ed by
me " under my direct --'""'" and
that I am a .dy registered Landscape
Archilect under the _ af the SlaIe of
UinnHola.
~
~
LANDSCAPE ARCHITECTS AND PLANNERS
Signature
Dale:
Reg. Number:
.
LEGEND
__ FOCAL POINT
~ ORNAMENTAL TREES
. WOODS
r~. WETLANDS
IW::'::J EXISTING BURIALS
III PROPOSED BURIALS
- -. BUILDING SETBACKS
=, M'" M 50' SET BACK FROM WETLAND
__a TRAIL
~
SITE INFORMATION
DEVELOPED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47.8%
EXISTING CEMETERY 4.42 ACRES 29.5%
PROPOSED EXPANSION 2.75 ACRES 18.3%
TOTAL SITE SIZE 15.00 ACRES 100%
EXISTING SITE
SOLD
REMAINING
3208 SPACES
2514 SPACES
694 SPACES
SITE EXPANSION
FULL CASKET BURIALS
CREMATION BURIALS
(in ground)
2648
656
MAUSOLEUM
COLUMBARIUM
3304 Burials
720
896
1616 Burials
4920 TOTAL
66 YEARS
CeOletery of the
Resurrection
Saint John the Baptist Church
Shorewood, Minnesota
~
,
~
.
,
EW SITE
I 986 LOTS
I 694 LOTS
: AVAILABLE
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SETBACK
MASTER PLAN
CONCEPT
NOVEMBER 5, 2002
r$
. SANDERS
WACKER
BERGLY
INC.
NORTH
o 30' 60' 120'
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ELEVATION
,
Cetnetery of the
Resurrection
Saint John the Baptist Church MAUSOLEUM
Shorewood, Minnesota CONCEPT
. SANDERS
WACKER
BERGLY
INC.
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Shorewood, Minnesota
St. John the Baptist Church
NOVEMBER 5, 2002
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GRADING PLAN
. SANDERS
WACKER
$ BERGLY
INC.
LANDSCAPE ARCHITECTS AND PLANNERS
NORTI-l
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NOTE: TIE PLANT LI6T 6HALL TAI<E ~CEPENCe 0YEft TIoIE FLAN IN TIoIE EvENT Of' A DI6CfeEF'ANCY.
Cemetery of the
Resurrection
Shorewood, Minnesota
St. John the Baptist Church
NOVEMBER 5, 2002
PLANTING PLAN
1'"'
. SANDERS
WACKER
BERGL Y
INC.
L.ANDSCAPE MCHITECTS AND PLANNERS
.
LEGEND
tIfo FOCAL POINT
~ ORNAMENTAL TREES
. WOODS
WETLANDS
EXISTING BURIALS
.. PROPOSED BURIALS
- - . BUILDING SETBACKS
=~, ,~ % 50' SET BACK FROM WETLAND
--- TRAIL
\J
SITE INFORMATION
DEVELOPED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50.6%
EXISTING CEMETERY 4.42 ACRES 29.5%
PROPOSED EXPANSION 3.17 ACRES 21.1%
TOTAL SITE SIZE 15.00 ACRES 100%
EXISTING SITE
SOLD
REMAINING
3208 SPACES
2514 SPACES
694 SPACES
SITE EXPANSION
FULL CASKET BURIALS
FULL CASKET BURIALS
(non-monument graves in
setback area)
CREMATION BURIALS
(in ground)
2648
636
656
MAUSOLEUM
COLUMBARIUM
3940 Burials
720
896
1616 Burials
5556 TOTAL
75 YEARS
Cetnetery of the
Resurrection
Saint John the Baptist Church
Shorewood, Minnesota
~
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I 986 LOTS
I 694 LOTS
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MASTER PLAN
CONCEPT
NOVEMBER 5, 2002
=$
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WACKER
BERGLY
INC.
NORTH
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CHE:CI<ED BY:
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DAl! 4--..M -. NO.-=n-
Anderson Engineering of Minnesota, LLC
lilY 110 .. . I." al._' III' ... I.'" _ , .
_____.. _IS_ _fNlt_ -fNlt--
BOYER LAKE MINNEWASHTA ADDITION
CHANHASSEN. MINNESOTA
BOYER BUILDING CORP. .
PREUMINARY Pl
(10 LOTS and BEAC
Exhibit B
PRELIMINARY PLAT
DRA~
I HEREIlY CD11FY 'I1lAT 1lIS PUll WAS I'RI!PAIIED
If lit QI UNDEllIIY IlIlECT SII'IIl'tISIClN AND 'I1lAT
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12/63/2602 11:40
6514267906
BARNETT KIA
t-'Aljl:. ~:L
We urge the Planning Commission to reconsider the earlier proposal involving
the land along the frontage road. Perhaps a compromise plan could be
developed to include some expansion for the Cemetery along with a buffer,
perhaps a tree line, and a walking path. CertaInly there must be a way to
accommodate the Cemetery's needs, preseNe the environment and not
negatively affect the three or four residences along Market Road and directly
south of the Cemetery property.
Thank you for considering our position during your deliberations.
Sincerely,
.
Jack and Cindy Mayeron
5580 Old Market Road
Shorewood. MN 55331
952-925-2457 (h)
612-850-1990 (w)
.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Mlj:MORANDUM
TO:'
Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
12 December 2002
RE:
Boyer Lake Minnewashta Addition - Preliminary Plat
FILE NO.:
405(02.26)
BACKGROUND
.
Boyer Building Corporation proposes to develop 10 single-family residential lots on the
south side of State Highway 7 in Chanhassen. For reference, the site is located directly
across Highway 7 from Seamans Drive (see Site Location map - Exhibit A, attached).
Approximately 2.9 acres on the north side of the plat are within the city limits of
Shorewood. The Shorewood portion of the property will essentially become the backs of
the proposed lots, ranging in depth from 100 feet on the west end of the site, down to zero
on the east end. While no homes are proposed to be constructed within the Shorewood
portion of the plat, there will be some site alteration required to create ponding and
wetland mitigation for the project. The land in Shorewood is currently zoned R-IA,
Single-Family Residential.
ANAL YSIS/RECOMMENDATION
Few people probably realize that this sliver of land is located in Shorewood and not in
Chanhassen. On its face the plat appears to have little impact on Shorewood. There are,
however, two issues that need to be addressed in the approval of the plat.
A. PlattinglLegal Descriptions. Although simply shown as the backs of the proposed
lots, the portions of the lots in Shorewood will exist as separate parcels. This is
n
~~ PRINTED ON RECYCLED PAPER
"1$'1c'
'"
Memorandum
Re: Boyer Minnewashta Addition - Preliminary Plat
12 December 2002
due to the property being split, not just between two municipalities, but also
between two counties. This is not the first time something like this has occurred.
The solution in the past has been to require a protective covenant stating that the
Shorewood portions of the lots will not be sold separately from the Chanhassen
portions of the lots, and vice versa. The City of Shorewood must be a party to
those covenants to ensure that they will not be changed in the future without City
knowledge and approval.
It is further recommended that the Shorewood portions of the project be platted as
outlots which, by definition are unbuildable. This will eliminate any future
questions regarding building permits and zoning requirements for the subject area.
B.
Tree Preservation and Reforestation. Although the homes proposed for this plat
are oriented to the two proposed cul-de-sacs, Grading for required ponding and
wetland mitigation will result in some tree removal on the north side of the plat.
Approximately 33 trees (not including Box Elder treesi will be removed for this
purpose. Based upon the acreage of the land in Shorewood, the developer is
required to replace 24 trees. These trees must be a minimum of three-inch caliper
for deciduous trees and six feet high for coniferous. The landscape plan for the
project shows only 14 replacement trees on the north end of the proposed ponding
area. The landscape plan must be revised to reflect the additional trees and also
must be signed by a registered landscape architect.
.
.
It is further recommended that the developer provide the City with conservation
easements over the land in Shorewood. This will make it clear that the area will
remain in its natural state, except for the approved grading, and that respective
homeowners will not use those areas for outdoor storage (e.g. recreational
vehicles, cars, etc.).
Subject to the suggestions contained herein, it is recommended that staff be directed to
prepare a resolution with findings of fact, approving the preliminary plat. This and the
final plat could be reviewed and approved 'as early as 13 January 2003.
Cc: Craig Dawson
Larry Brown
Tim Keane
John Boyer
-2-
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MA N LA
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STATE HwY NO 7
WILTSEY LA
.
Portion of property in Shorewood ,
400
I
o
400 Feet
I
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Exhibit A
SITE LOCATION
Boyer Lake Minnewashta Addition
.,~
,is
.
..
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331.8927 · (952) 474.3236
FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
Date:
December 10,2002
.
Re:
.
Honorable Mayor and City Council Members
Bonnie Burton, Finance Directorrrreasurer V
Craig Dawson, City Administrator C9
2003 Budget and Finance Resolutions
To:
From:
.
Several budget and finance resolutions are attached for your review and approval. They /
represent the culmination of many months of finance and budget work by the staff and \ I ~
councIl. ~~\v 0
Resolution Adopting the 2003 Budget and Tax Levy '1) ~
On September 10, 2002, the City Council approved the Proposed 2003 Budget, which
was subsequently certified to Hennepin County. The Truth-In-Taxation Public Htaring
for the Proposed 2003 Budget and tax levy was then held on December 2, 2002.vNow the
City Council is asked to adopt the attached proposed resolution, which approves a final
2003 Budget and 2002/2003 Tax Levy. This'budget incorporates the changes requested
by Council, including allocating $6,000 from the contingency budget for appreciation
activities. The levy must be certified to the County Auditor by December 28,2002.
Resolution Adjusting the 2003 Pay Ranges and Providing for Insurance Contribution
The 2003 budget process included adjustments to City employee salary ranges and the W
City's contribution toward the employee insurance plan. The salary schedule provides for D'
a 2% increase in January and a 2% increase in July. The City terminated its medical /l1';
insurance relationship with LOGIS this year and shopped for c" ~erage this fall. We J ~
obtained quotes from HealthPartners and Medica, and are please to report that Medica 1>
(our current provider) will provide the same coverage at us at a s all savings over the S /
current 2002 rates. This is indeed good news at a time when medi al rates are increasing
at 30%-40% per year. This means we have been successful at hol ing the line on
ft
\J PRINTED ON RECYCLED PAPER
#8 If, ~ (
~
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2003 Budget Memo - Page 2
medical costs for at least one year, and that the City's 2003 monthly insurance
contribution per employee will remain at the same level ($538 per month) as 2002.
The attached proposed resolution approves these pay plan adjustments and sets the City's
insurance contribution at $538 per month per employee. If adopted, the changes will be
effective January 1,2003.
Resolution Authorizing Interfund Transfers
The City Council budgeted for transfer of monies to and from various funds for capital
improvements and other purposes in the 2002 Operating and Capital Improvement
Budgets. In addition, the City Council supported elimination of deficits in the Park
Capital Improvement, Trail Capital Improvement, and Senior Community Center funds,
as recommended by the City's Auditor. The attached resolution authorizes the transfer of
funds as described.
RECOMMENDATION:
The Shorewood City Council is requested to adopt the proposed resolutions as
described.
ll,.";
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CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION ADOPTING THE 2003 BUDGETS AND
APPROVING THE 2002 PROPERTY TAX LEVY COLLECTIBLE IN 2003
WHEREAS, the 2003 Budget and 2002 property tax levies collectible in 2003 for the
City of Shorewood have been prepared and reviewed by the City Council; and,
WHEREAS, the City Council held a Truth-In- Taxation meeting on December 2, 2002, to
receive public comment regarding the adoption of such budgets and property tax levies;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1.
That the following budgets are adopted for the year 2003:
General Fund
Liquor Funds - (Combined)
Water Fund - Operating and Debt Service
Sewer Fund
Recycling Fund
Stormwater Management Fund
$3,719,072
473,563
1,090,506
1,043,812
111,070
70,500
2. That the following sums be levied for 2001, collectible in 2002, upon taxable
propelty in the City of Shorewood for the following purposes:
General Fund Operations Levy
Special Levy
Total General Fund Levy
$2,851,847
305.000
$3.156.847
That the City Administrator/Clerk is hereby instructed to transmit a certified copy
of this resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 16th day of
December, 2002.
3.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
-tPfJR
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION REVISING THE CITY'S WAGE AND
SALARY RANGE CHART FOR 2003 AND SETTING THE MONTHLY EMPLOYER
CONTRIBUTION TOWARD THE MONTHLY INSURANCE PREMIUM FOR CITY
EMPLOYEES
WHEREAS, the City Council has established the current salary and wage range chart
and the current monthly contribution toward the monthly insurance premium for City employees
by its Resolutions No. 00-122; and, No. 01-082; .
WHEREAS, it is the intention of the City Council to, from time to time, revise such
salary and wage range chart and monthly contibution towards monthly insurance premiums for
City employees within the parameters of State Statutes.
NOW, THEREFORE, BE IT RESOLVED that:
.
1. The City of Shorewood's Salary and Wage Range Chart is hereby revised for the year
2003 as listed on Exhibit A, attached to and hereby made a part of this resolution.
2. The City's contribution toward the monthly insurance premiums for City non-contract
employees is hereby set at $538 per month for the year 2003.
BE IT FURTHER RESOLVED that this resolution shall be effective January 1,2003.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 16th day of December,
2002.
.
ATTEST:
WOODY LOVE, MAYOR
CRAIG W. DAWSON, CITY ADMINISTRATOR
*88
.
.
A J L
243
244
245
246 PAY PLAN /PAY RANGES
247 7/1/2003
248 Alternative 01A
249
250 Stablli Pa
251 3% Ste s 1.5% Ste s
252 comp 2 3 4 5 6 7 8 9 10
253 Position Worth Pts Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 10 Years 15 Years 20 Years
254 Administrator 1062 64,260 66,247 68,296 70,409 72,586 74,831 77.146 78,303 79,478 80.669
255 Engineer/PW Director 1030 62,462 64,393 66,384 68,438 70,554 72,736 74,987 76,111 77,253 78,411
256 Finance Director 1025 62,071 63.991 65,970 68,010 70,113 72,282 74,518 75,635 76,769 77,921
257 Planning Director 923 58.167 59,966 61,821 63,733 65.704 67,736 69,831 70,879 71,942 73,021
258 Supervisor 0 & M 894 46,390 47,825 49,304 50,829 52,401 54,022 55,692 56,528 57,375 58,236
259 Liquor Ops Mgr 876 45,870 47,289 48.752 50,259 51,814 53,416 55.068 55,894 56,732 57,583
260 Building Official 815 45,577 46.987 48,440 49,938 51,483 53,075 54,717 55,537 56,370 57.216
261 EngineerTechnician 800 45,462 46,826 48,231 49,678 51,168 52,703 54,284 55,098 55,925 56,764
262 Exe Sec/Deputy Clerk 780 44,894 46,283 47:,714 49,190 50,711 52,279 53,896 54,705 55.526 56,358
263 Planning Asst-a) 704 40,209 41,453 42,736 44,057 45.420 46,824 48,272 48,996 49,731 50,477
264 Sr Acct Clerk 569 36,013 37,126 38,275 39,459 40,679 41,937 43,235 43.883 44,541 45,209
265 Sewer & Water Maint. Worker 550 34,964 36,216 37,510 38,762 40,056 41 ,371 42,602 0 0 0
266 Light Equip Operator-b) 536 35.048 36,317 37,606 38,875 40,165 41,475 42,723 0 0 0
267 Liquor Mgr 534 30,457 31,400 32,371 33,372 34,404 35.473 36,573 37,121 37,678 38.243
268 Secretary (Twila) 517 31,719 32,699 33,711 34,754 35,829 36,937 38.079 38,650 39,230 39,818
269 Communications Tech 501 30,471 31,413 32,385 33.386 34,419 35,483 36,581 37,130 37,686 38,251
270 Recep/Secr (Pat) 497 29.279 30,185 31,118 32,080 33,073 34,096 35,150 35,677 36,212 36,755
271 Accounting Clerk 475 27,650 28,480 29,334 30,214 31 ,120 32,054 33,016 33,511 34,014 34,524
272 Clerical 435 24,949 25,720 26,515 27,336 28,181 29,052 29,951 30,400 30,857 31,319
273 FIT Liquor Clerk II 430 23,795 24,509 25,244 26,001 26.781 27,585 28,412 28,838 29,271 29,710
274 FIT Liquor Clerk (Lead Clerk) 425 21,632 22,281 22.949 23,638 24,347 25,077 25,829 26,217 26,610 27,009
275 Li uor Clerk 416 18,188 18,751 19,330 19,929 20,545 21,180 21,835 22,163 22,495 22,833
276
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A D E J L
178 EXHIBIT A
179 CITY OF SHOREWOOD
180 PAY PLAN /PAY RANGES
181 1/112003
182 Alternative 01A
183 2% Adli
184 Stabilit Pa
185 3% Ste s 1.5% Ste s
186 Comp 1 2 3 4 5 6 7 8 9 10
187 Position Worth Pts Start 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 10 Years 15 Years 20 Years
188 Administrator 1062 63,000 64.948 66.957 69.028 71.162 73,363 75,633 76,768 77,919 79,088
189 EngineerlPW Director 1030 61.237 63,130 65.083 67.096 69,171 71,310 73.516 74,619 75,738 76,874
190 Finance Director 1025 60,854 62,736 64,676 66,677 68,739 70,864 73,057 74,152 75,264 76.393
191 Planning Director 923 57,026 58,790 60,609 62,483 64,415 66,408 68,462 69,489 70,531 71,589
192 Supv. PW Ops & Maint. 894 45,480 46,887 48.337 49,832 51,373 52,963 54,600 55,419 56,250 57,094
193 Liquor Ops Mgr 876 44,971 46,362 47,796 49,274 50,798 52,368 53,988 54,798 55,620 56,454
194 Building Official 815 44,683 46,066 47,490 48,959 50,473 52,034 53.644 54,448 55,265 56,094
195 EngineerTechnician 800 44,571 45,908 47,285 48,704 50,165 51,670 53,220 54,018 54,828 55,651
196 Exe Sec/Deputy Clerk 780 44,014 45,375 46,778 48,226 49,717 51,254 52,840 53,632 54,437 55,253
197 Planning AsstlWeb Dev-a) 704 39,421 40,640 41,898 43,193 44,529 45,906 47,326 48,036 48,756 49,487
198 Sr Acct Clerk 569 35,306 36,398 37.524 38,685 39,881 41,114 42,387 43,022 43,668 44,322
199 Sewer & Water Maint. Worker 550 34,278 35,506 36,774 38,002 39,270 40,560 41,766 0 0 0
200 Light Equip Operator-b) 536 34,278 35,506 36,774 38,002 39,270 40,560 41,766 0 0 0
201 Liquor Mgr 534 29,860 30,785 31,736 32,718 33,729 34,778 35,856 36,393 36,940 37,494
202 Secretary (Twila) 517 31,097 32,058 33,050 34,072 35,126 36,213 37,332 37,893 38,460 39,038
203 Communications Tech 501 29,873 30,797 31,750 32,732 33,744 34,788 35,864 36,402 36,947 37,501
204 Recep/Secr (Pat) 497 28,705 29,593 30,508 31,451 32,424 33,427 34,461 34,977 35,502 36,034
205 Accounting Clerk 475 27,108 27,921 28,759 29,622 30,510 31,426 32,368 32,854 33,347 33,847
206 Clerical 435 24,460 25,215 25,995 26,800 27,629 28.483 29,364 29,804 30,252 30,705
207 FIT Liquor Clerk II 430 23,328 24,028 24,749 25,491 26,256 27,044 27,855 28,273 28,697 29,128
208 FIT Liquor Clerk (Lead Clerk) 425 21,208 21,844 22,499 23,174 23,869 24,585 25,323 25,703 26,088 26,480
209 PIT U uor Clerk 416 17,831 18,383 18,951 19,538 20,142 20,765 21 ,407 21,728 22,054 22,385
210
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CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
WHEREAS, the City Council has levied for, and budgeted the transfer of monies
for capital improvements and purchases in its 2002 General and Capital Budgets.
THEREFORE, BE IT RESOLVED by the City Council of Shorewood that the
following amounts are hereby authorized to be transferred between the following funds:
.
TRANSFER FROM
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Trail Capital Improvements
Senior Community Center
Park Capital Improvements
Liquor Fund
Sewer Fund
Water Fund
TRANSFER TO
Equipment Replacement Fund
Street Reconstruction Fund
Public Facilities Fund
Stormwater Mgmt Fund
Park Capital Improvement Fund
Senior Community Center
Trail Capital Improvements
Park Capital Improvements
Street Reconstruction
Sewer Fund
General Fund
General Fund
General Fund
AMOUNT
$70,800
200,000
35,000
35,000
185,000
54,600
28,700
28,653
54,558
157,039
30,000
15,000
10,000
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 16th
day of December, 2002.
ATTEST:
WOODY LOVE, MAYOR
CRAIG W. DAWSON, CITY ADMINISTRATOR
1f8C
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
Date:
December 10, 2002
Re:
Honorable Mayor and City Council Members ~.. 0 ~
Bonnie Burton, Finance DirectorlTreasurer ~
Craig Dawson, City Administrator L!>
2003 Sewer and Water Rate Changes
To:
.
From:
During the Enterprise Budget work-session, the City Council indicated support for increases in the Water,
Sanitary Sewer, Stormwater Management, and Recycling rates. The proposed rate increases are
summarized as follows:
The Shorewood City Council is considering sewer and water rate increases for 2003. The last time sewer
and water rates were changed was in 1999. The Metro Council Environmental Services has increased the
rate they charge the City to process sewer discharge. Therefore the City Council will consider a rate
change from $60 to $70 per quarter per household in order to assure the fund will remain self-supporting.
This rate is still lower than the $75 average quarterly sewer rate for surrounding communities.
.
Water rates will increase gradually over a three-year period. The base rate for 2003 would change from
$23.25 to $25.00. The fIrst 10,000 gallons usage is included in this base rate. The rate for 10,000-50,000
gallons usage would increase from $1.50 to $1.95 per thousand gallons. For usage greater than 50,000
gallons per quarter, the rate would change from 1.75 to $2.75 per thousand. The quarterly cost for an
average household that uses 30,000 gallons will be about $64.00.
The City Council has also considered an inflationary increase in the average Stormwater Management
rate from $3.75 to $5.04 per quarter. This rate was last changed in 1993. The community average rate is
$5.50 per quarter.
Lastly, the recycling rate would increase from $1.50 per month per household, to $1.75 per month. The
City subsidizes a portion of the recycling expense, however overall costs necessitate a small increase.
Recommendation
The City Council is requested to review and approve the proposed resolution changing the rates.
"II-
'.0" PRINTED ON RECYCLED PAPER
4/;8])
:t~~
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION SETTING LICENSE, PERMIT,
SERVICE CHARGES AND MISCELLANEOUS FEES
WHEREAS, the fees that residents shall pay to the city for the licenses, permits, services
charges and miscellaneous fees shall be determined from time to time by the Shorewood City
Council; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that certain fees are set as follows:
DescriDtion
Reference
New Fee
Water Service
903.09.1a
$2S.00/qtr 1st 10,000 gallons; plus
$ 1.9S/1,000 gallons in excess of
10,000 gallons up to SO,ooo gallons;
and 2.7S per 1,000 gallons in excess
of SO,OOO gallons per quarter.
.
Sanitary Sewer Service
904.1S.1a
$70.001 qtr/residential
$4S.00/qtr/residentiallow income
$3S.oo/qtr/residential seasonal
Stormwater Management
90S.03
Residential Lots:
$3.S3/qtr less than 10,000 sq.ft.
$S.04/qtr lots 10,000-SO,000 sq.ft
$6.S6/qtr lots in excess SO,OOO sq.ft.
Recycling
$1.7S/month per household
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 16th day of
December 2002.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
MEMORANDUM
.
TO: City Council
FROM: Craig W. Dawson, CityAdministrator~
DATE: December 12,2002
SUBJECT: Excelsior Area Chamber of Commerce Request for Funding - Holiday Lighting
The Excelsior Area Chamber of Commerce is coordinating a fundraising effort for lighting
downtown Excelsior. As of December 2, over 25 area businesses and individuals had contributed a
little more than $5,000 toward lighting and labor, including $2,000 from the City of Excelsior.
The Chamber of Commerce has put out a general request from members in the South Lake
Minnetonka area for additional funds for this activity. In 2001, the Shorewood City Council made a
first-time authorization of$I,OOO for holiday lighting in downtown Excelsior (and the Chamber had
requested $2,000).
.
It is expected that a representative of the Chamber will be present at the December 16 Council
meeting.
City Council Action:
Should the Council wish to designate $1,000 (or some other sum) toward this community activity,
funds would be available from the Council's contingency.
:n8E.
...
~~ PRINTED ON RECYCLED PAPER
f."
..
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator (\ ~
December 12,2002 Vy
Recommendation(s) of Appointment to MCWD
.
The terms of two positions on the Board of Managers of the Minnehaha Creek Watershed District
(MCWD) are expiring on March 8, 2003. Six of the managers are appointed by the Hennepin County
Board of Commissioners, and one is appointed by the Carver County Board of Commissioners. Both
of the positions expiring in 2003 are in Hennepin County.
Minnesota Statutes 103D.311 discusses the procedure for appointments to watershed boards;
Subdivision 3. relates to districts within the metropolitan area.
"(a) ... If a district is wholly within the metropolitan area, the county commissioners shall
appoint the managers from a list of persons nominated jointly or severally by the towns and
municipalities within the district. The list must.contain at least three nominees for each manager's
position to be filled. The list must be submitted to the county boards affected by the watershed
district at least 60 days before the manager's term of office expires. ...
.
"(b). If the list is not submitted 60 days before the managers' terms of office expire, the
county commissioners must appoint the managers from eligible persons residing in the watershed
district.
"(c) Managers of a watershed district entirely within the metropolitan must be appointed to
fairly represent the various hydrologic areas within the watershed district by residence of the manager
appointed. "
Accordingly, the City Council may submit the names of residents it would like to have appointed to
the watershed board. The County Board must consider names submitted to it by January 8; the
County Board has discretion about the weight it gives to any names forwarded after that date. The
City Council's first meeting in 2003 is on January 13.
Current Status:
The terms of Robert Schroeder and C. Scott Thomas are expiring in March 2003. Neither manager
has formally indicated whether they would seek reappointment.
n
~J PRINTED ON RECYCLED PAPER
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.
CITY OF SHOREWOOD
Hennepin County, Minnesota
RESOLUTION NO. 02 -
A RESOLUTION SUPPORTING APPOINTMENT
OF AND
TO THE MINNEHAHA CREEK WATERSHED DISTRICT
BOARD OF MANAGERS
WHEREAS, the City of Shorewood lies partially within the Minnehaha Creek Watershed District
(MCWD); and
WHEREAS, the Shorewood City Council has considered several persons residing within the
MCWD for nomination to the MCWD Board of Managers; and
WHEREAS, the Shorewood City Council recognizes the value of by highly competent persons who
are committed to maintaining good working relationships with other units of government;
NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Shore wood hereby
. .. -'supports-theappointment ef m ... ....- _..- ......... . .......- and .0-...... o. .... ...--.- -bythe-.--
Hennepin County Board of Commissioners to the MCWD Board of Managers for three-year terms.
Adopted by the City Council on December 16, 2002
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
1
1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952)474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
..
DATE:
/(.~
V sJJ
FROM:
RE:
. Accept Proposal Harding Lane and Glen Road Feasibility Study
Attached is the proposal, as prepared by WSB and Associates, for the Glen Road, Harding Lane, and
Amlee Road drainage areas.
Council may recall that this was on the docket a few months ago. S.ince that time, staff has been
working with WSB and Associates in modifying the proposal to include only those areas and topics of
interest, to minimize the costs of the proposal. The proposal provided will be based upon a time and
material ,basis not to exceed $20,500. Staff's hope is to keep the costs towards the minimum range
listed of $13,500
.
As discussed previously, these subwatershed tend to be the most problematic, as compared with the
rest of the City of Shorewood. Therefore, Staff is recommending approval of the proposal indicated in
the attached memorandum from WSB and Associates dated November 5th, 2002. If approved, this
expenditure will be funded by the City's Stormwater Management Fund.
n
~., PRINTED ON RECYCLED PAPER
-#q Ac.
A
WSB
& Associates. Inc.
4150 Olson
Memorial Highway
Suite 300
Minneapolis
Minnesota
55422
763.541.4800
763.541.1700 FAX
November 5,2002
NOV 2 5 2002
i _~., " .
I ..!
Mr. Larry Brown
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8926
i
I
-.~.. ~- -'--'~".'''''''''''''''''''''''''',,,,,,,,,,-,~
Re: "C'pdated Harding Lane/Glen Road Storm Water Management Plan
City of Shorewood, MN
Dear Mr. Brown:
As a follow-up to our telephone discussion yesterday, please find outlined below a list of
tasks and costs associated with a storm water analysis for the Harding Lane area that will
address drainage problems the City is experiencing in this vicinity, as well as update the
study previously completed for the Glen Road area.
L Collect Background Information ................................................... $1,500 - $3,000
As part of this task, WSB & Associates, Inc. (WSB) will collect background
information related to the Harding Lane area. This information will include
collecting and reviewing available information, as well as the completion of on-
site surveying to obtain additional information for which as-built infonnation is
not available. It will also include a minimum of a one-site visit to verify the
existing conditions.
II. Hydrologic I Hydraulic Analysis ....................................................$2,500 - $4,000
As part qfthis task, a hydrologiclhydraulic analysis of the Glen Road and Harding
Lane area based on existing conditions will be completed. A computer model will
be created to assist in this analysis and the extent of the flooding/drainage
problem will be quantified.
IlL
Identify AItem.atives to Correct Problems...................................... $2,500 - $3,500
As part of this task, we will identify and preliminarily design various
improvements that could correct the flooding problems identified. These
alternatives are expected to include the installation of expanded storm sewer
systems or ditch drainage systems within the area, the expansion of storm water
ponds or wetlands, or the installation of additional culverts or drainage system
improvements in downstream areas.
Minneapolis. St. Cloud. Equal Opportunity Employer
1:,
Mr. Larry Brown
November 5, 2002
Page 2
IV. Complete Hydrologic Analysis of Improvement Altematives .......$2,000 - $3,000
A hydrologic analysis of the proposed alternatives will be performed to determine
the extent to which the alternative will correct the problem.
JI: Develop Cost Estinlates.....................................................................$1,500 - 2,500
This task includes developing cost estimates for the improvements proposed in
the management plan. Also as part of this task, WSB will develop preliminary
assessment formulas for the potential improvement projects.
VI. Attend StafflPublic Meetings............................................................ $1,000 - 2,000
As part of this task, WSB will attend public meetings to discuss the project as
needed. This will also include time meeting with City staff and for time associated
with preparation for the meetings.
.
VIL Write Report .................................. ..................... ......... ........... ........................ $2,500
As part of this task, the information developed will be presented in a fInal report
with the following outline:
· IntroductionIPurpose
· Procedures and Methods Followed
· Discussion of Proposed Improvements
· Estimated Costs
· Summary and Recommendations
Fifteen (15) copies of the report will be provided to the City.
Total Estimated Cost ............................................................................. $13,500 to $20,500
.
Because it is somewhat diffIcult to estimate the exact effort needed for each task, we have
given you a range of costs for each. WSB will only invoice you the actual hours worked
on each task. For purposes of establishing a maximum, not-to-exceed amount, it would be
prudent to use the higher amount.
Based on our discussions, we would also like to highlight that this effort will include:
· Analysis of the impact associated with the Country Club Meadows
Development and the extent to which this development could have
increased the frequency of flooding for Harding Lane residents.
· Analysis of alternatives that can be implemented both in the short term
and the long term so that the City may pick and choose projects that could
have an immediate effect on these problems.
F:\WPWIM1074-63\1 10502 /b.doc
Mr. Larry Brown
November 5, 2002
Page 3
.
,
..
. Utilizing the results of this study to update the Comprehensive Storm
Water Management Plan previously undertaken for the Glen Road area in
October 2001. When completed, a storm water management plan will be
available for both areas that will address not only the Harding Street area's
drainage problems, but also the problems experienced in the Glen Road
area.
Thank you for the opportunity to provide this proposal for services. Should you have any
questions or wish to modify the scope in any way, please feel free to contact us at (763)
541-4800.
Sincerely,
WSB & Associates, Inc.
~.f
\\.~~
Peter R. Willenbring, P .E.
Vice President
.
11)
~~~'
I hereby authorize WSB & Associates, Inc~ovide the services outlined for a
maximum, not-to-exceed figure of$~. -
Mr. Larry Brown, P .E.
Director of Public Works
Date
.
sm
F:\ WPWIMJ 074-63\/ J0502lb.doc
f
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brownt Director of Public Works
~
DATE:
December 12t 2002
.
RE:
Motion to Accept Proposal for Professional Service WSB and Associates, Inc.
National Pollution Discharge Elimination System - Phase II .
In 1987 amendments were made to the federal Clean Water Act that requires implementation of a two-
phase program to address erosion and pollution present in stormwater runoff. This program is known
as the National Pollution Discharge Elimination System (NPDES).
Currently, any projects that have an area equal to or greater than 5 acres requires a Phase 1 NPDES
permit. This can be obtained through the Minnesota Pollution Control Agency (MPCA). Phase I
permits have focused on erosion controls, temporary and permanent sedimentation basins, seeding of
stockpile areas and other measures to address sediment being washed into receiving waters.
.
As of March 10,2003, all cities, counties, and agencies population 10,000 and less that operate a
stormwater drainage system must have in place Phase IT of the NPDES permit system. The MPCA
refers to this category of operators (somewhat cryptically) as "MS4's." The excerpt shown below was
taken from the MPCA's website, and outlines the requirements of the program.
Under the Phase II storm water program, MS4s are required to develop and implement a
Storm Water Pollution Prevention Program (SWPPP). The SWPPP must contain the six
minimum control measures:
. Public education and outreach,'
. Public participation/involvement,'
. Illicit discharge, detection, and elimination,'.
. Construction site runoff control;
. Post-construction site runoff control; and
. Pollution prevention/good housekeeping.
The MS4 must identify best management practices (BMPs) and measurable goals
associated with each minimum control measure. An annual report on the implementation
o/the SWPPP must be submitted by March 10 of each year beginning in 2004.
no
~J PRINTED ON RECYCLED PAPER
#9B
~
Mayor and City Council
NPDES Phase II
December 12, 2002
Page 2 of 2
Attachments 1 and 2 to this report are articles taken from MPCA's web page which explain in detail
what the program entails.
Due to the anticipated amount of work involved in setting up the NPDES II system, the League of
Minnesota Cities (LMNC) has stepped in and attempted to pool city funds to put together a guide to
assist municipalities in performing the work in house. As more cities join, the price of the guide
decreases. Currently the price of the outline from the League is $5,000. This does not include any of
the actual work to set the program in place. Feedback received from other cities would indicate that
the guide provided is not as much assistance as advertised by the LMNC.
WSB and Associates has provided a proposal for developing the NPDES II program for the City of .
Shorewood. The good news is that several components of the Comprehensive Stormwater
Management Plan can be utilized to co lete this program. The cost of the proposal is based upon a
time and materials basis, not to excee $10,000. hile this amount is sizeable, several municipalities
are reporting costs ranging from $20, 0 to ,000 to complete the program. Therefore, the proposal
received is reasonable.
Staff is recommending approval of a motion that accepts the proposal prepared by WSB and
Associates, included as Attachment 3 to this memorandum, for implementation of the NPDES IT
permit program.
If approved, the City's Stormwater Management Fund will fund the expenditure.
.
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f
.
..........
Minn~ota Pollution
Contro,1 Agency
6h
Gl ry
Related Pages:
Water
.
.
Construction Activity
Storm Water Program
Minnesota's lakes, rivers, forests and farms all
depend on the replenishing waters of annual
precipitation. However. when rain falls on land
and impervious areas such as paved streets,
parking lots, and building rooftops it can wash
away soil and sediment. This is called runoff.
Runoff can change both water quality and
quantity affecting our water resources
physically, chemically and biologically.
Polluted runoff containing oil, grease,
chemicals, nutrients, metals, litter, and
pathogens for example, can severely reduce
water quality. If left unmanaged, runoff stresses
our streams, ages our lakes, and degrades and
eliminates our wetlands.
Construction Activity
Industrial Activity
Municipal S~..Q?.rsle Stonn
Sey{~.L~y.~1~m~,JMS41
Activity
The Minnesota Pollution Control Agency's
(MPCA) Storm Water Program was developed
to reduce the pollution and damage caused by
runoff from construction sites, industrial
facilities and municipal separate storm sewer
systems (MS4s).
Overview
A 1987 amendment to the federal Clean Water Act required implementation of a
two-phase comprehensive national program to address storm water runoff. Phase I
focused on large construction sites, 11 categories of industrial facilities, and major
metropolitan MS4s.
Phase II is the next step in an effort to preserve, protect and improve water
resources impacted by storm water runoff. The program is broadening to include
smaller construction sites, small municipalities (populations of less than 100,000)
that were temporarily exempted based on their industrial activity, and MS4s. Phase
II is designed to further reduce adverse impacts to water quality and puts controls
on runoff that have the greatest likelihood of causing continued environmental
degradation.
The storm water regulations are part of the National Pollutant Discharge
Elimination System (NPDES) permit program. The U.S. Environmental Protection
Agency (BPA) delegated permitting authority for Minnesota's NPDES program to
the MPCA. The three permit types - construction, industrial, MS4 - each have
distinct requirements. Your activities may require you to obtain more than one
permit.
Industrial Activity
Municipal Separate Storm Sewer
Systems (MS4)
II
1\
ATTACHMENT 1
http://www.pca.state.mn.us/water/stormwater/index.html
~
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~ -0- - -~ -
Under Phase I, operators of large
construction activity; resulting in
the disturbance of five or more
acres of land were required to
apply for permit coverage under
the General Storm Water Permit
for construction activity. Some
activities requiring a permit
included: clearing, grading,
excavating, road building,
construction of houses and office
buildings, landfills, airports,
feedlots, and industrial or
QQmmercial buildings.
Phase II was expanded to include
small construction activity that
results in the disturbance of equal
to or greater than one acre and less
than five acres. Like the Phase I
program, owners and operators of
small construction sites need to
obtain NPDES permit coverage
and implement practices to
minimize pollutant runoff from
construction sites.
For detailed information, go to the
Construction Storm water Prosram
page.
Under Phase I, facilities with
Standard Industrial Classification
(SIC) codes in 11 categories were
regulated. They were identified as
either mandatory facilities (issued
a permit with no exceptions) or
discretionary facilities (mayor
may not be issued a permit based
on review of application
information). Some discretionary
facilities whose industrial
materials or activities were not
exposed to storm water were not
.-require.clto...ob.tain_pmnit
coverage.
Under Phase II, no new categories
of industrial activity were added
to the program. However, the
Phase II regulations include a
revised conditional no exposure
provision that is applicable to all
regulated categories of industrial
activity. The Phase II regulations
also require many small
municipalities (populations of less
than 100,000) that were
temporarily exempted to obtain
permit coverage for their
industrial activity.
For detailed information, go to the
Industrial, Storm'!Vater Pro&ram
page.
Under Phase I, medium and large
MS4s had to obtain NPDES
permit coverage. In Minnesota
this included Minneapolis and St.
Paul. These were basically areas
with populations of 100,000 or
more.
The expanded Phase n program
requires operators of small MS4s
in urbanized areas to obtain
permits and implement programs
and practices to control polluted
......storm..w.ater-tUnoff.
Municipalities, military bases,
hospitals, prison complexes,
highway departments, universities
and any other public operator of a
storm sewer system that is fully or
partially located within an
urbanized area need to obtain
NPDES permit coverage.
For detailed information, go to the
MS4 StOnllwater Program page.
.
I ~ I Inda I Glossary I Ask M}>CA I fu1.1M I
This docume/ll WIlS IllSt updaled December 6. 2002
If you have suggestions on how we can improve our service to you, please drop us a ~
If you have questions or problems. contact webmaster@pca.state.mn.us
For more information about Minnesota, visit the Northstar Web site.
MPCA, 520 Lafayette Road. St. Paul. MN 55155-4194
Phone: 651-296-6300,800-657-3864; 24-hour emergency number: 651-649-5451 or 800-422-0798
TIY: 651-282-5332, TIY 24-hour emergency number: 651-297-5353 or 800-627-3529
http://www.pca.state.m.n.us/waterlstormwater/index.html
12/12/2002
"
.
.
:stormwater rrugrarulul' IV.lUIU\,;1!-'C11 ~C;!-,C11C1LC; ~LUll11 ~C;VV\:..l ""'yi:l~"'Uli:l V'U............J - "'UU1U""'V~"'.L '... .L "'0" ~ V~ -'
~'
.
MiBm~$ota Pollution
Control Agency
e
GI t'Y
Maps~f MS4~
Permits and Proaram
Forms.
.
.Fa,91.$hee~
Presentations/Slide
.s.b..Q.w.~
BesLManagemem1
.E.rJlc..tjpes
!..Jrtks to .AdditiQD..~l
!..nLQLIJJ.9-.tlon
Q,!,gfLQ.QDjacts
Main Stormwater
Pr.Qgr.~m Pa~
.
This page contains ~~
that require Adobe Acrobat for
viewing.
Storm Water Program for Municipal
Separate Storm Sewer Systems
(MS4)
..-
Overview
According to the 1996 National Water
Quality Inventory, storm water runoff is
a leading source of water pollution.
Storm water runoff can harm surface
waters such as rivers, lakes, and streams
which in turn cause or contribute to
water quality standards being exceeded.
Exceeding water quality standards can
change natural hydrologic patterns,
accelerate stream flows, destroy aquatic
habitats, and elevate pollutant concentrations and loadings. Development
substantially increases impervious surfaces thereby increasing runoff from
city streets, driveways, parking lots, and sidewalks, on which pollutants from
human activities settle.
Common pollutants in runoff include pesticides, fertilizers. oils, metals,
pathogens, salt, sediment, litter and other debris are transported via storm
water and discharged - untreated - to water resources through storm sewer
systems.
The Storm Water Program for MS4s is designed to reduce the amount of
sediment and pollution that enters surface and ground water from storm sewer
systems to the maximum extent practicable. Storm water discharges
associated with MS4s are regulated through the use of National Pollutant
Discharge Elimination System (NPDBS) permits. NPDES permits are legal
documents. Through this permit, the owner or operator is required to develop
a storm water pollution prevention program that incorporates best
management practices (BMPs) applicable to their MS4.
What is a MS4
A municipal separate storm sewer system is a conveyance or system of
conveyances (roads with drainage systems, municipal streets, catch basins,
curbs, gutters, ditches, man-made channels, storm drains):
. Owned or operated by a State, city, town, borough, county, parish,
district, association, or other public body (created by or pursuant to
State law) having jurisdiction over disposal of sewage, industrial
wastes, storm water, or other wastes, including special districts under
State law such as a sewer district, flood control district or drainage
districts, or similar entity, or an Indian tribe or an authorized Indian
tribal organization, or a designated and approved management agency
under section 208 of the Clean Water Act that discharges to waters of
the United States;
. Designed or used for collecting or conveying storm water;
ATTACHMENT 2
http://www.pca.state.mn.us/water/stormwater/stormwater-rns4.htrnl
12/12/2002
.:stormwarer rrograrll lur lVJ.Ul1ll.:If:JC:U ':>1:::f:Jarau: .:>LOllll .:>I:::Wl:::l .:>YISL\;:aUIS \.lV1.:>"t':>) - IVJ.11Ull:::/sULi1 r'... ri11;;I:::.t.. Ul J
. Which is not a combined sewer; and
. Which is not part of a publicly owned treatment works.
'.
Phase I MS4 Storm Water Program
The Phase I Storm Water Program required NPDES permit coverage for
medium and large MS4s. In Minnesota this included the cities of Minneapolis
and Saint Paul.
Phase II MS4 Storm Water Program
The Phase n program requires operators of small MS4s in urbanized areas to
obtain permits and implement programs and practices to control polluted
storm water runoff. A small MS4 is any MS4 that is not already regulated
under the Phase I program. Small MS4s do not include separate storm sewer
systems in very discrete areas such as individual buildings. Owners and
operators of small MS4s must apply for NPDES permit coverage by March
10, 2003.
.
Types of Small MS4s
There are three categories of regulated small MS4s: mandatory, designated
and petition.
Mandatory MS4s
MS4s in urbanized areas as defined by the 2000 Census are required to obtain
a NPDES storm water permit. An "urbanized area" is defined as a land area
comprising one or more places ("central places") and the adjacent densely
settled surrounding area ("urban fringe") that together have a residential
population of at least 50,000 and a density of at least 1,000 people per square
mile. The definition also includes any other public storm sewer system
located fully or partially within an urbanized area. The J..,ist of MandatorY.
MS4 Cities. Townshlp-li.Jl!14.COJl1.!.ti~ identifies Minnesota's mandatory
MS4s.
.
MPCA staff are currently identifying non-traditional mandatory MS4s, such
as publicly owned systems at military bases, hospitals, prisons, universities,
highways and other thoroughfares.
Designated MS4s
Designated MS4s include any small MS4 that is physically interconnected to
a regulated MS4 and substantially contributes pollutant loadings to the
system. The designation criteria apply to any MS4 with a population density
of at least 1,000 people per square mile and a population of at least 10,000.
Additional designation criteria will be based on potential significant water
quality impacts of storm water discharges.
Petition MS4s
Additional MS4s may be required to obtain a NPDES storm water permit
through the following petition process:
http://www.pca.state.mn.us/water/stormwater/stormwater-ms4.html
12/12/2002
ULV1.LJ..lYYU"'......L A. ...-0...-....... ...-. .....--............-...1""-... --r--.-- - ------ -
. Any operator of a MS4 may petition to require a NPDES permit.
. Any person may petition to require a NPDES permit for a discharge
which is composed entirely of storm water which contributes to a
violation of a water quality standard or is a significant contributor of
pollutants to waters of the United States.
. The owner or operator of a MS4 may petition to reduce the Census
estimates of the population served by such separate system to account
for storm water discharged to combined sewers that is treated in a
publicly owned treatment works.
. Any person may petition for the designation of a large. medium or
small MS4.
Phase II Small MS4 Permit Requirements
Under the Phase II storm water program. MS4s are required to develop and
implement a Storm Water Pollution Prevention Program (SWPPP). The
SWPPP must contain the six minimum control measures:
.
. Public education and outreach;
. Public participation/involvement;
. Illicit discharge, detection. and elimination;
. Construction site runoff control;
. Post-construction site runoff control; and
. Pollution prevention/good housekeeping.
The MS4 must identify best management practices (BMPs) and measurable
goals associated with each minimum control measure. An annual report on
the implementation of the SWPPP must be submitted by March 10 of each
year beginning in 2004.
Status of the MS4 Program
.
The Minnesota Pollution Control Agency has developed a Small MS4s
General Permit. On July 25, 2002, the Minnesota Center for Environmental
Advocacy (MCEA) filed an appeal of this permit which was approved by the
MPCA Citizen's Board at its June 25.2002 meeting.
MCEA's statement of the case alleged several deficiencies. including: the use
of general versus individual permits. non-degradation issues (Minn. R.
7050.0185), the lack of monitoring requirements, and their belief that the
permit does not ensure that storm water discharges will not cause or
contribute to violations of water quality standards.
The tentative schedule of the appeal process is as follows:
. MCEA filing - July 25. 2002.
. MPCA record filing - August 26, 2002.
. MCEA's brief - September 25. 2002.
. MPCA brief - October 25. 2002.
. MCEA's reply brief - November 4,2002.
. Oral arguments - 30-60 days from the submittal of the briefs,
depending on the court's schedule before a 3-judge panel. Each side
has 20 minutes to present their case. It is an opportunity for the judges
to ask questions and for the MPCA and MCEA to clarify points made
in their briefs.
http://www.pea.state.mn.us/water/stormwater/stormwater-ms4.html
12/12/2002
U1.U1J.J..LV'f'U.t......1. .L ...""t::;t...""'......... ...v.... .L"...""'.a..L...~.a.t'-.... --.t"~_..- ""''"'v............. --",,_... ...,Ju..-.........u \.L.''''''''' .""'1 ...."........u,......_u
v..~......... '-4f::l- 'T VJ. oJ
. Court decision - Within 90 days after oral arguments.
Until the court says otherwise, the permit as written is valid and binding.
Should the court decide that the MPCA has to reissue the permit. the existing
permit will likely remain in force until a new permit is developed.
The MPCA believes that the core regulatory components of the permit,
including the required Storm Water Pollution Prevention Program (SWPPP)
covering the six minimum control measures will remain unchanged despite
the appeal. Therefore, the MPCA suggests that MS4s who are required to
obtain a permit start work or continue to work on their SWPPP.
The MPCA will expect SWPPP's from MS4s on or before March 10.2003. In
the event that the MPCA is required to reissue the permit, MS4s will be
notified and a schedule developed to ensure MS4s have time to meet any
revised permit requirements.
IMaps of MS4s
. 11 List of Mandatory MS4 Cities, Township.s and Counties (2000
Census)
.
Note: The maps for Duluth, MinneapolislSt. Paul and St. Cloud areas below
are interactive. Once you've opened one of those maps. click on a numbered
area within the grid on the map to open a new map showing details of the grid
area.
Fargo
.
11 Duluth Area
11 FargolMoorhead Area
"t; Grand Forks Area
11 LaCrosse Area
.. Minneapolis/St. Paul Area
11 Rochester Area
. St. Cloud Area
Grand Forks
I Permit and Program Forms
.
.
I Fact Sheets
. -m An Overview
http://www.pea.state.mo.us/waterlstormwater/stormwater-ms4.html
12/12/2002
~tormwater rrogn:l.1111Ul lV.lU1Ul.,;ljJi:l.l ,",CjJ<1J.C1LC ...,LUl111 ""....VV....l ""J",.....lU" \.I..............) ......uu~....'V.~ ~... .. ~I::>~ - ~. -
..~
. 11 MS4 Storm Water Program Overview
I Presentations/Slide Shows
. m NPDES Phase II Stormwater Program
. Environmental Stress from Urban Storm water
IBest Management Practices
. EfANational Menu of Best Management Practices for Storm Water
Phase II
. MPCA Storm Water Best Management Practices Manual
. Metro..politan Council Environmental Services - "Urban Small Sites
Best Management Practices Manual"
. Center for Watershed Protection - "Storm Water Practices For Cold
Climates"
.
ILinks to Additional Information
. 11 Stormwater Best Manag:ement Pratices Manual
. EPA Storm Water Phase IT Final Rule - Fact Sheet Series mJ!Io
. National Pollutant Discharge Elimination System (NPDES) Storm
Water Phase II Final Rule"
. National Service Center for Environmental Publications CNSCEP)
~
. Stormwater Managers ~ource Center ~
. Center for Global Environmental Education ...
. Storm water Program for Construction Activity
. Stormwater Program for Industrial Activity
IStaff Contacts
.
Technical questions can be directed to any of the following program staff. If
outside the metro area, please call 1-800-657-3864.
EducatlonlTralnlng
Brian Livingston, 651-296-5426
Louis Aynn. 651-296-6575
Ken Moon, 651-297-8469
Shelly Siewert. 651-297-8474
Lance Poyzer, 218-828-6063
Project Coordinator
Permit Writer
Compliance/Enforcement
Issues, Permittees
.
-
I ~ I ~ I Glossary I Ask MPCA I ~ I
This document was last updated December S. 2002
If you have suggestions on how we can improve our service to you, please drop us a ~
If you have questions or problems, contact webmaster@pca.state.mn.us
For more information about Minnesota, visit the Northstar Web site.
MPCA, 520 Lafayette Road, 81. Paul, MN 55155-4194
Phone: 651-296-6300, 800-657-3864; 24-hour emergency number: 651-649-5451 or 800-422-0798
TrY: 651-282-5332, TrY 24-hour emergency number. 651-297-5353 or 800-627-3529
http://www.pca.state.mn.us/water/stormwater/stormwater-ms4.html
12/12/2002
A
WSB
~.
& Associates, Inc.
4150 Olson
Memorial Highway
Suite 300
Minneapolis
Minnesota
55422
763.541.4800
763.541.1700 FAX
November 20, 2002
Larry Brown
City of Shorewood
5755 Country Club Rd
Shorewood, MN 55331-8926
DEe 2 2002
RE: NPDES Phase II Pennit
Dear Mr. Brown:
As a follow-up to our previous discussion, outlined below is a work plan to prepare a
Notice of Intent and Storm Water Pollution Prevention Program for the City of Shorewood
in conformance with the requirements of the Minnesota Pollution Control Agency.
This NPDES Phase II Application will meet the MCA Phase II requirements and will be
developed in such a way that it will be consistent with the City's water resource programs
and policies that are already established to the maximum extent practical. Utilizing WSB's
knowledge of the City of Shorewood' s existing policies, ordinances, and Storm Water
Management Plan, we will be able to prepare these two documents with a limited amount
of staff input.
Outlined below please find an outline of the tasks we will need to undertake in order to
complete this application and storm water pollution prevention program:
1) Meet with City staff to review requirements ofNPDES Phase II rules in relation to
existing storm water management programs and policies. It will be the intention of
WSB's staff to develop a Notice of hltent (NO I) and Storm Water Pollution
Prevention Program that will be consistent with the existing programs currently
being undertaken by the City, and limit to the maximum extent practical to the
incorporation of any new programs or activities that might otherwise be necessary
in order to prepare and implement the Storm Water Pollution Prevention Program
required by the NPDES Phase II rules.
2) Based on feedback from City staff and review ofNPDES Phase II rules, adapt
existing programs, best management practices, and/or other activities as necessary
to be consistent with the NPDES Phase II requirements. It is noted that the existing
City's programs and management practices will need to be reclassified within the
six required control measures outlined in the NPDES Phase II rules.
3) As part of the development ofthe Storm Water Pollution Prevention Program, we
will reference and/or utilize the League of Minnesota Cities' information to the
maximum extent to avoid duplication and make this application consistent with
other City applications.
4) Develop new programs, ordinances, and public awareness measures to meet any
shortcomings in the six required control measures.
ATTACHMENT 3
Minneapolis. St. Cloud. Equal Opportunity Employer
Fonn Letters4
'"
Larry Brown
Sltorewood, MN 55331-8926
November 20, 2002
Page 2
5) Prepare time schedules, measurable goals, data collection methods, and assign
responsibility to appropriate individuals or departments to make certain that all
identified control measures are properly monitored and reported in future years.
6) Develop reporting forms and supportive documentation that will allow annual
reports to be prepared quickly and easily.
7) Prepare a preliminary Notice of futent and Storm Water Pollution Prevention
Program and submit to City staff for review.
8) Meet with City Staff, review draft Notice of Intent and Storm Water Pollution
Prevention Program, and make appropriate adjustments as directed by staff.
9) Submit completed permit application by March 10, 2002 deadline.
.
Based on the scope of work outlined above, we anticipate being able to complete this work
for a cost ranging from $5,000 to $10,000. This range of cost will be dependent on the
level of detail that is necessary in the preparation of this application, the extent to which
meetings will need to be held with City staff and/or others in the review of this document,
and the extent to which this document will need to be adjusted based on guidance that will
. be provided by MPCA in the coming months.
If you would like us to proceed with the completion ofthe work outlined above, please
execute the document in the space provided below.
If you have any questions about this proposal please call me at 763-287-7188.
Sincerely,
.
WSB & Associates, Inc.
~~V~"
Peter R. Willenbring, P .E. ------,
Vice President
I hereby authorize WSB to complete this Notice of
Prevention Program for an hourly not-to-exceed co
ter Pollution
Signature
Date
Fonn Letters4
'>1'
CITY OF
SHOREWOOD
f
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson) City Administrator
FROM:
Larry Bro~ Director of Public Works
ffY'
DATE:
December 11, 2002
.'
RE:
A Motion Accepting Petition for Chaska Road
Attachment 1 is a petition that has been received by the City from the residents whom abut "Old
Chaska Road." Attachment 1 is the petition with an attached map requesting changes to the status of
Old Chaska Road.
It should be noted that the Hennepin County Half sections maps list what has been called Chaska road
as State Highway 41. And the easement area noted as Old Chaska Road as "Chaska Road."
It appears that the original portion of State Highway 41 was turned back to the City of Shorewood.
This is what is now referred to as Chaska Road. The roadway to the west is commonly referred to as
"Old Chaska Road."
.
Be that as it may) the Residents along Old Chaska Road are requesting that the City of Shorewood
abandon the roadway surface in this area, and permit the residents to convert the accesses to private
and shared driveways. The drawing in attachment 1 depicts the changes being requested.
Analysis of the Existing Alignment
Entrances at each end of Old Chaska Road are such that cars exiting this roadway are seldom aligned
properly to turn onto Chaska Road. This complicates sight distances along the route.
Petitioner's state that young motorists like to cut through Old Chaska Road for the "challenge of the
drive. "
The City requires access to the existing sanitary sewer line that runs down the center of Old Chaska
Road.
,.
~J PRINTED ON RECYCLED PAPER
:fiC-
'~...
.
Mayor and City Council
Petition Regarding Old Chaska Road
December 12, 2002
Page 2 of2
Analysis of Proposed Layout
During the many discussion regarding this proposal, Staffhas stated that if this proposal moves
forward petitioners would bear all of the costs associated with construction. The petition does request
participation by the City if, deemed appropriate.
Regardless of the roadway surface changes, the City will not vacate the public right of way. This is
necessary to insure proper access and room to maintain the existing sanitary sewer that runs the length
of Old Chaska Road.
From a purely technical viewpoint, this proposal is not the preferred answer. Traffic Engineers try to
minimize the number of access points along a main roadway. This reduces the number of potential
conflict points, and minimizes the distractions to a motorist traveling on the through roadway.
.
Again, from a technical view, the proper solution would be to realign one entrance to obtain good
entrance geometries, and to create a cul-de-sac on the other end of Old Chaska Road. Petitioners state
that this is undesirable due to cost of construction and the reduced privacy of such a proposal.
It should also be noted that the City of Shorewood has granted preliminary plat approval to the Oak
View Estates plat that will shift the east entrance further to the west.
Recommendations
While not the preferred alternative, the proposed layout is a solution that is reasonable. IF the City
Council accepts the petition, the following conditions should apply:
1. Costs associated with the design and construction of the proposal shall be borne by the
petitioners.
.
2. Plans for the construction shall indicate driveway sections, methods of construction and
grading plans, and shall be submitted to the Director of Public Works for review and approval.
3. New driveways shall have a minimum of 18 inch diameter cross culverts to insure positive
drainage between Chaska Road and Old Chaska Road.
4. The City will cease maintenance of the area known as Old Chaska Road with the exception of
work required to repair or maintain the sanitary sewer utility.
-----
OO'OA ~
~w~~~~
..
December 2, 2002
Woody Love, Mayor, City of Shore wood
5755 Country Club Road
Shorewood, I\r1N 55331
Mayor Love and Distinguished Council Members:
Please consider this letter as a formal petition to the City of Shorewood to close the
service road that runs adjacent to Chaska Road.
The affected owners of the properties located on the service road making tlllS request are:
Joseph & Peggy Glaccum 6130 Chaska Rd
Edward & Michelle Vidmar 6140 Chaska Rd
Mark & Kathy Laberee 6180 Chaska Rd
. Hereafter known as '1he residents"
All are homesteaded properties and have been considered our primary residence(s)
ranging anywhere from 15 to 35 years in longevity.
History:
With the proposed development that is to occupy the property formally addressed as 6090
Chaska Rd, an increase in the amount of traffic on the mentioned service road was
anticipated and voiced as a concern by the residents. At the planning committee hearing
on March 6, 2002, it was recognized that this and other safety factors could indeed be
issues. Staff ("the city") was then directed to work with the residents to see if there was a
viable solution.
.
The Process:
While working on this issue, several factors were ta1(en into' consideration collaboratively
between the city and the residents:
1) The current service road did not meet today' s roadway standards.
2) Life safety issues were paramount and access for emergency vehicles, such as fire
apparatus and ambulances, needed to be improved.
3) Safety for the children residing at 6140 Chaska Rd was of concern given the
distance of the road from the residence. The concern was not limited to just this
property as the next generation or toddlers have now entered the lives of the other
two residents.
4) Improved privacy for the petitioning residents was desired.
5) Funding sources for the improvements/modifications.
6) Access to manholes and appropriate utilities.
..
Several meetings ensued between the city and the residents. Different solutions were
brainstormed and suggested. Several bids were obtained to take cost into consideration.
We believe that it is fair to say that all of the participants in these meetings were
optimistic that a compromise could be reached.
Proposed Solution:
Please refer to the attached drawing. By closing the service road and changing the
driveways as shown, we feel that we can accomplish all of the considerations listed
above. Not only does the proposed design comply with fire access requirements, it also
provides adequate room for the public works department to access the existing sanitary
sewer line. In return, the petitioning residents agree to maintain the roadways that service
our residences.
Any consideration that the city may give to funding this project would be appreciated.
The petitioning residents collaboratively agree to participate in the funding of this project
should the city feel it is appropriate to request us to do so. .
In closing, We wish to commend the City of Shorewood staff, specifically Larry Brown,
City Engineer, and Brad Nielsen, Planning Director. Both should be recognized for
dealing with this issue in a professional way. We appreciate the time and effort put forth
in reaching a compromise that represents a win-win situation for everyone.
Thank you for your attention to this matter. Feel free to call any ofus at your
convenience should you have any questions or concerns.
Regards,
'~
./ 1f1J-tt
~~~mi(11J1 V(~'I-v/~"~~
Joseph & Peggy Glaccum Edward & Michelle Vidmar Mark & Kathy Laberee
6130 Chaska Rd 6140 Chaska Rd 6180 Chaska Rd
952-474-0338 952-474-0740 952-474-5682
.
.
.
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".
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works ~
December 16, 2002 /
Authorization for Expenditure of Funds for Smithtown Road Sanitary Sewer System
TO:
FROM:
RE:
As part of the Smithtown Road Pavement Reclamation Project, it is advised that the sanitary sewer
be cleaned and televised along the length of the project to identify issues with the utility, prior to
placing a new roadway surface.
Three quotes were obtained for the cleaning and televising the entire length of sanitary sewer from
the intersection of County Road 19 to the Victoria City boundary. The length of this utility along
this route equals 12,850 feet. Table 1 is a summary of the quotes received.
Vendor
Quote for Cleaning and
Televisin
$12 850.00
$16 319.50
$16,448.00
Pi e Services Co
Visu-Sewer Clean & Seal
Infrastructure Technolo ies
Table 1
Pipe Services Corporation provided the low quote for the services. Staff is recommending that the
proposal from Pipe Services Corporation be accepted.
The operating budget for the sanitary sewer system has scheduled $20,000 for televising and
cleaning. Therefore, Staff is recommending that the expenditure be taken from the 2002 operating
budget for the Sanitary Sewer Fund.
n
~J PRINTED ON RECYCLED PAPER
Jqc
U~L lb ~~~~ ~~.~~
..
-.
Request for Quotations:
Submittal Deadline:
Submit To:
Sanitary Sewer Locations:
Item
No. Description
w;:),c Ot n-'-.lW'-".l n I L--' .L I ,..... .
SEWER TELEVISING QUOTES
Sanitary Sewer Cleaning and Televising
Approximately 13,000 feet of 8-inch pipe
Cleaning and Televising
City of Shorewood
November 25) 2002
2:00 p.m.
Friday, December 13, 2002
Mr. Dave Hutton
WSB & Associates, Inc.
4150 Olson Memorial Highway. Suite 300
~U1neapolis.~ 55422
Phone: 763-287-7195. Fax: 763-541-1700
Refer to attached system map location.
Unit
Quantity Unit Cost
Total Cost
_____ _____________ J_____?r~a'!:.atoryClea.ningof LinFt 12,850 $ tJ,>~ $ 7,lJb7. 5'"""
8-mch samtarysewer ancr------ ---- -- - --. --------.---- -.----- -.------- - - ---- .-.--- --- ------.
debris removal
Intemallnspection Lin Ft
(televising) of 8-inch
sanitary sewer and repon
preparation
2
Total
Submitted by:
Date: December q. 2002
12,850
$ O,"f~
$ 5";7 e2, S-O
$ ',ot>
S /2, e 5""0,0'6
Finn Name:
Pipe Services Corporation
An~yMo.rUn Aifr./\..:.-:' ~
158BO Lundstearl Rnan
By:
Address:
Carver, MN 55315
With this submittal, we understand that the final report and videotape of the inspection shall be delivered to
WSB & Associates on or before 2:00 p.m., January 1, 2003.
F:\WPWIN\1074-58\120202 am.doo
TOTAL P.05
Preparatory Cleaning of
8-inch sanitary sewer and
debris removal
Internal Inspection
(televising) of 8.inch
sanitary sewer and report
preparation
V~L lb-~~d ~~;~~
Request for Quotations:
Su.bmittal Deadline:
Submit To:
Sanitary Sewer Locatio~s:
Item
No.
Description
1
2
Total
Submitted by:
W~~ & H~~UL!HI~~ !NL.
(o,,;).c:or r.l. rl:J r.l:J...)/l:J"'>
SEWER TELEVISING QUOTES
Sanitary Sewer Cleaning and Televising
Approximately 13.000 feet ofS-inen pipe
Cleaning and Televising
City of Shorewood
November 25,2002
2:00 p.m.
Friday, December 13,2002
Mr. Dave Hutton
WSB & Associates. Inc.
4150 Olson Memorial Highway, Suite 300
Minneapolis. MN 55422
Phone: 763-287-7195, Fax: 763-541-1700
Refer to attached system map location.
Unit
Quantity
Total. Cost
Unit Cost
Lin Ft
12,850
$ O. 60
$ 7.710.00
Lin Ft
12,850
$0.67
S 8,609 .50
s
$16,319.50
Finn Name: V;l$u-Sewer Cle.<an & Seal. Inc.
By: ~~~ ~~~
~ddress: 790~ Beech St. N.E.
Fridley, MN 55432
Date:
December 13, 2002
With this submittal, we understand that the final ~.port and videotape of the inspection shall be delivered to
WSB & Associates on or before 2:00 p.m., iafl'D:l.rl:Jl11. t0rJ'i
JaU1.lIa.ry 31, 2003
F:\WPWlN\\074-S8\120202 rf.QOC
U~~ lb ~~~~ ~~:~~
Wo~ ~ HooU~lHI~o !N~.
(O...l,c:.or I.L'''-'
.
<<"
SEWER TELEVISING QUOTES
Request for Quotations:
Sanitary Sewer Cleaning and Televising
Approximately 13,000 feet of 8-inch pipe
Cleaning and Televising
City of Shorewood
~over.nber25t2002
Submittal Deadline:
2:00 p.m.
Friday, December 13,2002
~~c ".
^ ~~."
<.I~ 'i V>..
~ C, '''0
Mr. Dave Hutton 3'$ cf J <>a .
WSB & Associates, Inc. 4~8a 2'{"
4150 Olson Memorial Highway, Suite 300' t:'~J;.....
Minneapolis, MN 55422 <::$
Phone: 763-287-7195, Fax: 763-541-1700
Submit To:
Sanitary Sewer Locations:
Refer to attached system map location.
Item
No. Descrl:puon
Unit
Ouantitv Unit Cost
Total Cost
1
Preparatory Cleaning of Lin Ft 12.850
8-inch sanitary sewer and
debris removal
$ .7Qm
$1 0' , ~ 'q 1 50-
2
Intemal Inspection Lin Ft 12.850
(televising) of 8-inch
sanitary sewer and report
preparation
$ _ 49ft
$ 6,296-50
Total
s
$16,448.00
Submitted by:
FirmNTl~' Inf=~ tructure Technologies,
Ja.~. rat~Ch)
By: .
xc ar as res,- ent
Address: 21 n.4 n Cnmmp.rce B 1 vorl -
Inc..
Rogers, MN 55374 800-53~-424~
Date:
12/11(02
With thii submittal, we understand that the final report and videotape of the inspection shall be delivered to
WSB & Associates on or before 2:00 p.m., ~~ 1., ~003_
Infratec~ could complete this project by 1(31/03
F:\WPWIN\1074-5l!\120202 js.doc