The URL can be used to link to this page

120202 CC Sp AgP .. . .. CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, DECEMBER 2, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 PM AGENDA 1. CONVENE SPECIAL MEETING A. Roll Call Mayor Love _ Garfunkel Lizee Zerby _ Turgeon __ B. Review Agenda 2. TRUTH IN TAXATION PUBLIC HEARING (Att.-#2 2003 Proposed Budget Documents) A. Staff Presentation B. Public Hearing C. Council Deliberation/Decision to Reconvene 3. ADJOURN No action will be taken during this meeting. ~1' CITY OF SHOREWOOD TRUTH-IN- TAXATION MEETING December 2, 2002 PUBLIC SIGN-IN SHEET For the record, please urint your name and address below. Thank you. Name Address 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us CITY OF SHOREWOOD, MINNESOT A 2003 PROPOSED ANNUAL OPERATING BUDGET . December 2, 2002 ft \.J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD 2003 PROPOSED BUDGETS TABLE OF CONTENTS PAGE INTRODUCTION Budget.~essage 1-4 SUMMARY INFORMATION Preparation Calendar for 2003 Budget Summary of Proposed 2003 General Fund Budget Organizational Chart 5 6-7 9 . GENERAL FuND Revenues Proposed Revenues Chart Summary of Proposed 2003 Revenues 12 13-14 Expenditures Proposed Expenditures Chart Summary of Proposed 2003 Expenditures 15 ' '16 Departmental Budflets . 41110 - Mayor!:U1d Council 41300 - Administration 41400 - City Clerk 41500 - Finance 41600 - Professional Services 41910 - Planning and Zoning 41940' - MuniCipal Building - City Hall 42100, -.Police ." ',' '42200 - Fire Protection , . 42400 - Protective Inspection 42700 - Animal Control 43010 ~ City Engineer 43050., Public Works Service 43100 - Stre~ts and Roadways 43125 - Snow and Ice Removal 43160 - Traffic Control/Street Lighting 43200 - SanitationIWaste RemovallWeeds 43250 - Tree Maintenance 45200 - Parks and Recreation 17-18 19-20 21-22 23-24 25-26 27-28 29-30 . 31-32 ..' .' "33-34 . '-35-36 . . 37-38 39-40 41.:.42 43-44 45-46 47-48 49-50 51-52 53-54 TABLE OF CONTENTS (Continued) ENTERPRISE FUNDS Water Fund-Overati11.J! Proposed 2003 Revenues and Expenses 56-57 Water Flmd-Debt Service Proposed 2003 Revenues and Expenses 58-59 Sewer Fund Proposed 2003 Revenues and Expenses 62-63 RecvclinJ! Fund . Proposed 2003 Revenues and Expenses 66-67 Stormwater ManaJ!ement Fllnd . Proposed 2003 Revenues and Expenses. . 70-71 Liquor Fund Proposed 2003 Revenues and Expenses 74-75 . . .;~ ,,'. : CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci,shorewood.mn,us November 27, 2002 Honorable Mayor and Members of the City Council Residents of the City of Shorewood . Introduction We are pleased to present to you the City of Shorewood 2003 Annual Operating Budget. This document, after adoption by the City Council, becomes the guide for the delivery of services to the residents of the City in the coming year. The budgets anticipate the level of funding necessary to provide these services. .. This budget was discussed at Council work-sessions on June 24, August 19, and November 12, 2002. The budget was prepared according to priorities and programs that the Council identified and incorporates the changes discussed at those.times. The preliminary PaY' 2003 budget and levy was certified to Hennepin County by September 15,2002; the final budget. . must be adopted by the City Council and certified by December 28, 2002. . The budget supports the City's purpose of providing value in municipal services to our residents while assuring compliance with community laws and standards. Our goal is to do this in such an efficient, friendly manner that residents feel good about being members of the Shorewood community. This budget is proposed as a guide to fulfilling our purpose and reaching our goal. 2003 GENERAL FUND HIGHLIGHTS Levy Limitations Many variables were considered when preparing the 2003 budget, such as..the restrictions of statutory levy limits, the reduction of non-tax revenues, and the importance of preserving the integrity of the General Fund balance. The 2003 Proposed Budget contemplates an increase in the City's taX levy, as allowed by levy limits. The proposed 2003 General Fund levy is $2,851,847, compared to the 2002 levy of $2,763,367. This is an increase of about 3.2%. However, the City is also permitted to add a "special levy" of $305,000, for Shorewood's share of the debt service payment for the new Public Safety buildings. The Special Levy has been reduced from $350,000 approved by the City Council in S~ptember and reflected in the Truth-In-Taxation statements. Thus, the total 2003 proposed levy is $3,156,847. .... "".1 PRINTED ON RECYCLED PAPER 1 . Budget 2003 Transmittal Letter - Page 2 The City's estimated market value (tax base) as of July 2002 is $903.2 million, up from $817.1 million last year, which is an increase of about 10.5%. Despite this growth however, average taxpayers may experience an increase in their tax bill because of other changes in the property tax structure, or because of increased valuation. The 2003 Operating Budget also contemplates maintaining a stable General Fund balance in accordance with City Auditor recommendations to maintain 5 - 6 months reserve for working capital purposes. This is necessary because cities receive most of their revenue in June and December and must operate for six months at a time without major revenue flows. Major Budget Features The 2003 Proposed General Fund Budget is $3,719,072,01' an increase of about 13.7% from the $3,270,162 budgeted for 2002. Revenues are expected to remain fairly stable, including building permit revenue, which will benefit from the revenues from major construction projects, such as the public safety building and the new Cub store. Other sources of revenue . include fees, permits, some limited inter-governmental aid, and transfers from other funds, including a $30,000 transfer from the liquor store fund. Some of the major features that contribute to the growth in expenditures include: Fire and Police Department public safety facility debt service payment $305,000; Park Coordinator Services $30,000; Computer Equipment and Software upgrades $30,000; Recodification of the City Code Book (second year of two-year project) $10,000; increased Contingency allocation $10,000; Professional Services includes a space needs study for the City offices. . , In addition, the following general economic adjustments have been factor~d into the Proposed 2003 budget: scheduled pay plan increases including two percent economic adjustments in January and July and appropriate employee "step" increases per the City salary charts as well as health insurance increase,s of approximately 10%. Lastly, the City Council authorized changes in staffing including two additional public works . employees and an accounting clerk. The salaries for these positions will be furided primarily through the utility (sewer/water) budgets. ENTERPRISE FUND HIGHLIGHTS . Water Fund The Water Fund is comprised of two subfunds: Water Operations and Water Debt Service. The Water Operations subfund includes the revenues received for the sale of water. The Water Debt Service subfund accounts for the accumulation of resources for future debt retirement and for the annual payment of principal and interest on current water system debt. The City currently has about 1,200 connections to its water system. . The 2003 budget projections showed the Water Fund operating at a deficit. In order for the fund to be self-supporting, the City Council considered a rate increase for 2003 and this 2 ." Budget 2003 Transmittal Letter - Page 3 increase is incorporated in the budget document. The quarterly cost for an average household that uses 30,000 gallons would be about $64.00. Capital improvements for 2003 include the intercormection of the W oodhaven Well ($140,300) the Badger Well inspection and design ($50,700) the Water Meter Radio Read project (Year 1 of 3 - $70,000), and the installation of eyewash and shower wells ($9,200). Sanitary Sewer Fund The City currently has about 2,800 connections to its Sanitary Sewer System. The Sanitary Sewer Fund has a substantial fund balance that has enabled itto fund projects such as the Gideon Glen land acquisition and Eddy Station through interfund loans. However, an operating deficit for 2003 has been forecast; therefore, the City Council has considered a rate increase from $60 to $70per quarter per household. This rate is still lower than the $75 . average quarterly rate for surrounding communities. . Several items contribute to proposed increased expenditures, such as increased MCES Sewage treatment charges due to increased flow and an MCES rate change; some increased staffing costs due to bringing services in-house; and 2003 capital improvements of about $200,000. Capital improvements for year 2003 include refurbishment of Lift Stations 8, 15, and 18 (Shady Island and Birch Bluff - $154,000); the installation of alarm/autodialers (approximately $8,000); purchase of a generator ($36,000); and funds designated for Inflow & Infiltration Control and Reduction projects ($25,000). . Storm water Management and Recycling Budgets The City Council has also considered an inflationary increase in the Stormwater Management rate from $3.75 to $5.04 per quarter. This rate was set in 1993 and has not been changed since. Capital improvement projects and their related funding sources are in the process of being identified by the City's engineering staff. . The Recycling Budget is stable. The City will continue to receive about $23,700 from Hennepin County Grant Funds through 2004. However, because of potential funding cuts and increased costs, the recycling rate would increase from $1.50 per month per household to $1.75 per month. The number of households participating in the recycling program remains stable at about 1,100 households per month. . . Liquor Operations The Liquor Operations budgets have been prepared conservatively because of the uncertainty associated with the stores, including closure of the Tonka Bay store on November 30, 2002. The Waterford Plaza store lease was being negotiated at this time last year. The City was successful in substantially reducing the amount of rent we must pay and this store is forecasted to show a reasonable operating profit for the first time in many years. 3 .. Budget 2003 Transmittal Letter - Page 4 The Shorewood Plaza store will be impacted by the proposed construction of the Cub store during the first eight months of 2003. Meanwhile, business at this location has declined by 28-33%. The City is pending negotiations with the owner/leasing agent to determine the terms and conditions of relocating the store within the mall. When Cub opens sometime in mid-2003, business should return to a good level; however the 2003 budget for this store reflects reduced profits, despite cutbacks and efforts to economize. The Liquor Committee at its August 26 meeting reviewed the Liquor Operations budgets and the committee recommends approval of the budgets by the City Council. Conclusion The City of Shorewood 2003 Annual Operating Budget is responsive to the service needs and concerns of the residents of the City and represents the best joint efforts of the City Council and staff. Respectfully submitted, . L~ Bonnie Burton Finance Director/Treasurer . 4 Date 06/24/02 07/15/02 07/31/02 08/19/02 . 08/23/02 08/26/02 08/30/02 09/01/02 09/09)02 09/13/02 . 10/01/02 11/12/02 11/20-11/24 11/21/02 12/02/02 12/09/02 12/09/02 12/27/02 CITY OF SHOREWOOD Year 2003 Budget Schedule Descrivtion Council work-session to provide direction to staff re: budget priorities. Budget worksheets distributed to staff and department heads. Completed budget worksheets due from staff. S~ate to notify cities of LOA amounts. Council and staff budget work session. Preliminary budget completed. Regular city council meeting. Draft budget presented to City Council. Levy limit notification due to cities from state. MN Department of Revenue to certify HACA to cities. Regular city council meeting. Council adopts 1.003 preliminary budget and levy. Proposed budget and levy must be adopted and certified to County Auditor by this date. State form Payable 2003 PT Form 280 also to be submitted. County to certify Levy Certification Tax Rate to Cities. Enterprise fund budget work-session with City Council and staff. . Counties to mail Notice of Proposed Property Tax by this date. Budget hearing advertisement published in: the .official newspaper. City initial budget truth-in-taxation hearing. If required, the continuation budget truth-in-taxation hearing to be held on this date. Regular city council meeting. Final budget and levy adopted. Final levy and budget must be certified to the County Auditor by this date. State forms Payable 2003 Propertj Tax Levy Report and PT Form TNT2003 also due. 5 ____n____n______n________________________________________n_____________________________ - --- - - - ---------------------------- CITY OF SHOREWOOD GENERAL FUND SUMMARY 2003 PROPOSED BUDGET Actual Actual Budget YTD Sept Proposed Adopted $ % 2000 2001 2002 2002 2003 2003 Change Change Revenues and Other Sources Property Taxes 1,938,705 2,206,525 2,763,367 918,068 3,156,847 393,480 14.24% Licenses and Permits 346,086 349,515 199,200 91,339 242,050 42,850 21.51% Intergovernmental 485,046 497,269 26,918 31,186 70,175 43,257 160.70% Fines and Forfeitures 76,483 61,243 50,677 32,095 60,000 9,323 18.40% Charges for Service 29,381 42,222 30,000 15,967 35,000 5,000 16.67% Miscellaneous Revenue 200,843 161,002 145,000 24,306 125,000 (20,000) -13.79% Total Revenues 3,076,544 ..3,317,776 3,215,162 1,112.961 3,689,072 0 473,910 14.74% Expenditures General Government Mayor and Council 66,071 88,034 120,814 70,257 125,964 5,150 4.26% Administration 134,152 104,603 106,940 83,857 122,362 15,422 ~. General Government 182,458 133,451 169,945 115,893 205,930 35,985 Finance 103,103 116,357 137,834 92,051 151,885 14,051 10.19% Professional Services 228,178 197,472 198,800 180,388 206,800 8,000 4.02% Planning and Zoning 88,364 142,358 138,117 103,429 146,726 8,609 6.23% Municipal Building 131,199 143,595 149,585 70,591 158,865 9,280 6.20% Total General Government 933,525 925,869 1,022,035 716,466 .1,118,532 0 96,497 9.44% Public Safety Police 549,882 549,137 615,443 507,378 797,664 182.221 29.61% Fire Protection 191,175 248.398 295,500 221,903 404,091 108,591 36.75% Protective Inspection 67,852 76,431 99,233 58,884 103,720 4,487 4.52% Animal Control 18,574 19,486 22,700 14,919 23,500 800 3.52% Total Public Safety 827,483 893,452 1,032,876 803.085 1,328,975 0 296,099 28.67% Public Works . City Engineer 93,101 101,110 100,439 83.100 117,279 16.840 16.77% Public Works Services 225,362 257,226 301,290 149,246 280,910 (20,380) -6.76% Streets and Roadways 113,102 135,867 146,283 66,.789 152,656 . 6,37~ 4:36% Snow and Ice Removal 32,110 38,639 50,156 41,842 57,435 7.279 14.51 % . Traffic ControVStreet Lights 38,21.7 38,794 39,750 23,640 40,250 . 500 1.26% Sanitation/Waste Removal 7,679 7,458 4,150 3,734 4,450 300 7.23% Tree Maintenance 20,445 14,255 24,613 15,233 24,852 239 0.97% Total Public Works 530,016 593,350 666,681 383,583 677 ,832 0 11,151 1.67% Culture and Recreation Parks and Recreation 135,891 127,215 172,770 118,059 200,083 27.313 15.81% Total Culture and Recreation 135,891 127,215 172,770 '118,059 200,083 0 27.313 15.81% Total Expenditures 2,426,915 2,539,887 2,894,362 2,021,193 3,325,422 0 431,060 14.89% Total Revenues Over (Under) Expenditures 649,629 777,889 320,800 (908,232) 363,650 0 42,850 -0.15% 6 --------------- --- ----- -----.----.-- -- ---- -- ------- - ---- -------- - - u CITY OF SHOREWOOD ..... . ...---------.-----.-.-------.------- GENERAL FUND SUMMARY 2003 PROPOSED BUDGET Actual Actual Budget YTD Sept Proposed Adopted $ % 2000 2001 2002 2002 2003 2003 Change Change Fund Transfers In Liquor Fund 10,000 10,000 30,000 0 30,000 0 Street Reconstr Fund 0 0 0 0 0 0 Trail Fund 3,000 5,000 0 0 0 0 Sewer Fund 10,000 10,000 15,000 0 0 (15,000) Water Fund 5,000 5,000 10,000 0 0 (10,000) Total Transfers In . 28,000 30,000 0 30,000 0 (25,000) -45.45% Fund Transfers Out Equip Replacemt Fund (Pol) 800 800 800 0 0 (800) Equip Replacemt Fund (PW) 112,000 116,500 70,000 0 70,000 0 . Street Reconstr Fund 347,000 367,000 200,000 0 200,000 0 Park Capital Imp Fund 10,000 10,000 35,000 0 30,000 (5,000) Trail Capitallmprvment Fnd 28,650 Public Facilities Fund 16,000 29,700 35,000 0 35,000 0 Stormwater Mgmt Fund 10,000 10,000 35,000 0 30,000 (6,000) Total Fund Transfers Out 494,800 534,000 375,800 0 393,650 0 (10,800) 4.75% Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses 182,829 273,889 0 (908,232) 0 0 0 0.00% Amounts to be Provided from General Fund Balance 0 0 0 0 0 0 General Fund Balance January 1 1,566,351 1,749,180 2,023,069 2,023,069 2,023,069 2,023,069 0 0.00% .eral Fund Balance December 31 1,749,180 2,023,069 2,023,069 1,114,837 2,023,069 2,023,069 0 0.00% 7 . . CITY OF SHOREWOOD . 8 CD FINANCE DIR!:CTOR! TREASURER SENIOR ACCOUNTING CLERK Personnel Accounting Payron Investments Utifily BUllng Accts. Payable Accts. Receivable Special Assessments Budgeting MIS Purchasing . . CITY OF SHOREWOOD ORGANIZATION CHART UQUOR STOR!: SALES CLERKS Off-Sale RetaD CITY COUNCIL General Government Ucensfng Elections Records Legal Publications Public Information Recreation Programs Coble TV franchise CONTRACTED SERVICES ASSESSOR---------HENNEPIN COUNlY RECVCUNG-----EZ RECVCUNG ununES --MUNITECH ANIMAL CQNTROL---CITY OF ORONO ANIMAL IMPOUND--PAws, CLAWS a HOOVES FIR!: OslanCl5)----MOUND ADVISORY BOARDS PARK COMMISSION PLANNING COMMISSION LAND CONSERVAnON .. ENVIRONMENT COMMITTEE o.CEC) CI1V ATTORNEY Planning Zoning Administration Property Records Inspection JOINT POWERS ORGANIZATIONS POUCE - SLMPD fiR!: - EXCELSIOR FIR!: DISTRICT LMCC - Lake M1nnetonlca Communlcallons Commls5lon LMCD - Lake Mlnnetonka Conservallon Dlshfcl UGHT EQUIPMENT OPERATORS ------------------.--------------- Building and Grounds Engineering Services Tree Maintenance Project Mgmt Pork Maintenance Street Maintenance Equipment Maintenance Stormwoter System street Ughtlng Sanltatlon/Weeds Janitor Services (Contract) UtIlity Malntenance (Contract) Pork Planning (Contract) CITY OF SHOREWOOD, MINNESOTA . 2003 PROPOSED GENERAL FUND BUDGET December 2, 2002 . 10 . CITY OF SHOREWOOD . 11 - , N Licenses & Permits :7% . . CITY OF SHOREWOOD PROPOSED 2003 GENERAL FUND REVENUES Intergvmntl Revenue 2% Fines & Forfeits 2% Charges For Service 1% Tsfrs & Misc 4% Property Taxes .85% CITY OF SHOREWOOD SUMMARY OF ESTIMATED REVENUES 2003 GENERAL FUND BUDGET TAXES: The City levies property taxes to finance the general operating fund which provides municipal governmental sel'. Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share in metropolitan commercllil/industrial growth. A percentage of commercial/industrial taxes are pooled and distrit and distributed to communities in the metrololitan area. Special Lew - In addition to levy limits, this special levy is for Shorewood's share of the debt service for the public safety bldg. LICENSE/PERMIT FEES: Rental Housina License Fees - License fees for rental housing units. License is valid for a term of three (3) years. Liquor License Fees Other Business Licenses - Fees for refuse hauler and tree trimming licenses. State Surcharge Collections. Surcharges collected on building permits equal to 0.5% of the improvement value. The City retains an administrative fee equal to 4% of the fee. Building Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule. DOQ Licenses Other Non-business. Horse permit and alarm permit fees. . INTERGOVERNMENTAL REVENUE: Local Government Aid - the continuance of the discontinued Local Performance Aid Homestead and Aariculture Credit Aid lHACAl- A State credit which reduces the tax levy Local Performance Aid (LPAl- A State aid passed in the 1996 legislature which is given to jurisdictions which certify that they are either developing or have already incorporated the use of performance measurements in their budgeting process. This aid is discontinued for 2000. PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the City's contribution to PERA. MSA Road Aid. Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads. CHARGES FOR SERVICES: General Government The City provides services to the public for which a charge is collected such as assessment services, map sales, planning fees, etc. Engineering. Fees charged to other City funds and developers for engineering services. Recreation - Fees charged to Freeman Park Foundation f~r park maintenance and Crescent aeach charges. FINES & FORFEITS - Fines imposed for traffic & ordinance violations. MISC. REVENUES - Revenue from a variety of sources such as Interest income, dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues. TRANSFERS FROM OTHER FUNDS . For .2003, transfers from liquor, sewer, and water funds. . FUND BALANCE - Fund Balance allocated for 2003 budget purposes. 13 CITY OF SHOREWOOD SUMMARY OF ESTIMATED REVENUES 2003 GENERAL FUND BUDGET Actual Actual Budget YTD Sept Proposed Adopted $ % REVENUES: 2000 2001 2002 2002 2003 2003 ChanQe Chanae TAXES: General Property 1,862,568 2,128,512 2,763,367 918,068 2,851,847 88,480 3.20% Fiscal Disparities 76,137 78,013 0 Special Levy 0 0 0 0 305.000 305.000 TOTAL TAXES 1.938.705 2.206,525 2.763,367 918.068 3.156.847 0 393.480 14.24% LICENSE/PERMIT: Rental Hou$ing . 175 4,000 210 100 (3,900) . Tobacco 1,500 1,750 2,500 500 2,500 0 Alcoholic Beverages 8,150 8,150 8,150 8,400 8,150 0 Others-Business 2,055 2,345 2,000 899 2,000 0 f1 Surcharge 340 0 (340) ing Permits 331,889 333,939 178,000 137,786 225,000 47,000 e Trimming Licenses 210 300 210 60 300 90 Dog Licenses 2,072 2,706 2,500 1,534 2,500 0 Others-Misc. 25 325 1.500 600 1.500 0 TOTAL LICENSE/PERMIT 346,086 349.515 199,200 149,989 242,050 0 42.850 21.51% INTER-GOVERNMENTAL REVENUES STATE AIDS Local Government Aid 8,412 8,412 .8,417 4,209 8,418 1 HACA 426,898 427,003 0 0 0 0 PERA Aid 4,751 4,751 4,751 2,376 4,751 0 MSA Road Aid 44.985 57,103 13,750 62.371 57.006 43.256 Total State Aids 485,046 497,269 26,918 68,955 70,175 0 43,257 TOTAL INTERGOVERNMENTAL 485,046 497 .269 26.918 68,955 70,175 0 43.257 160.70% CHARGES FOR SERVICE: tiaral ~ovamment 12,815 5,000 7,792 8,000 3,000 Ineenng 12,443 15,000 0 12,000 (3,000) ecreation 16.965 10.000 11.774 15.000 5,000 TOTAL CHARGES FOR SERVICE 29.381 42,222 30.000 19.566 35.000 0 5.000 16.67% FINES & FORFEITS 76.483 61.243 50,677 55.628 60.000 0 9,323 MISC REVENUES 200,843 161 ,002 145,000 65.023 125.000 0 (20.000) -13.79% TRANSFERS From Other Funds 18,000 20,000 25,000 0 0 (25,000) From LIquor Stores 10.000 10,000 30.000 0 30.000 0 TOTAL TRANSFERS 28.000 30.000 55.000 0 30.000 0 (25,000) -45.45% TOTAL REVENUES 3,104.544 3.347.776 3.270.162 1.277.229 3.719.072 0 448.910 13]3% OTHER FUNDING SOURCES: 0 0 0 0 0 0 0 TOTAL REVENUES L ~3.104,544 $3.347,776 $3.270.162 $1.277.229 $3.719.072 $0 $448.910 13.73% 14 - en Parks 5% PublicW orks 18% CITY OF SHOREWOOD PROPOSED 2003 GENERAL FUND EXPENDITURES Street Projects 5% Capital Tsfrs 3% Capital Equip 2% Other Public Safety .. 3% Fire 11% . . General Gov't 31% CITY OF SHOREWOOD GENERAL FUND SUMMARY OF EXPENDITURES 2003 PROPOSED BUDGET BUDGET BUDGET DEPT ACTUAL ACTUAL BUDGET YTD SEPT PROPOSED ADOPTED NO. DEPARTMENT 2000 2001 2002 2002 2003 2003 41110 Mayor and Council 66,070 88,034. 120,814 70,257 125,964 41300 Administration 134,152 104,603 106,940 83,857 122,362 41400 City Clerk 182,458 133,451 169,945 115,893 205,930 41500 Finance 103,103 116,357 137,834 92,051 151,885 41600 Professional SelVices 228,178 197,472 198,800 180,388 206,800 41910 Planning & Zoning 88,364. 142,358 138,117 103,429 146,726 41940 Municipal6uilding (City Hall) 93,655 .143,595 149,585 70,591 158,865 Capital Transfer ~ Office Equip 15,000 29;700 35jOOO 0 35,000 42100 Police 549,882 549,137 615,443 507.378 797,664 Capital Transfer - Equip 800 800 800 0 0 42200 Fire 191,175 248,398 295,500 221,903 404,091 .42400 Protective Inspection 67,852 76,431 99,233 58,884 103,720 42700 Animal Control 18.574 19,486 22,700 14,919 23,500 43010 City Engineer 93,101 101,110 100,439 83,100 117,279 43050 Public Works SelVice 225,362 257,227 301,290 149,246 280,910 Capital Transfers. Equip & Stormwtr 122,000 126,500 105,000 0 100,000 43100 Streets & Roadways 113,102 135,867 146,283 66,789 152,656 Capital Transfer - Street Imps 347.000 367.000 200.000 0 200.000 43125 Snow & Ice Removal 32,11 0 38,639 50,156 41,843 57,435 43160 Traffic ControVStreet Lighting 38,217 38,794 39,750 23,640 40,250 43200 Sanitation/Waste Removal/Weeds 7,679 7,458 4,150 3.734 4,450 43250 Tree Maintenance 20,445 14,255 24,613 15,233 24,852 45200 Parks & Recreation 173,435 127,215 172,770 118,059 200,083 Capital Transfer. Park Imps 10,000 10.000 35.000 0 58.650 TOTAL GENERAL FUND EXPENDITURES $2.921.714 $3.073.887 $3,270.162 $2.021.193 $3.719.072 $0 . t6 FUND: 101 General DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. DEPARTMENT: Mayor and Council DEPT NO: 41110 DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special workshops to consider and adopt legislative and administrtive policies that pertain to the services provided to citizens. OBJECTIVES: - Strategic planning . HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials:. Awards and misc. supplies Support Services: Christmas Lake Milfoillnspections (2) Strategic Planning Consultant Conferences and Seminars Appreciation Function for City Volunteers/Staff City Newsletters (12) & Council Brochure . Lake Minnetonka Conservatipn District (LMCD) Assn of Metro Municipalities League of MN Cities' Excelsior Chamber of Commerce July 4th Fireworks Charges, Fees & Other: Council Contingency 17 FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 13,564 13,564 13,564 10,173 13,564 13,564 0 Supplies/Materials 684 725 1,500 449 1,500 1,500 0 Support Services 42,803 62,725 75,750 41,805 70,900 70,900 0 Charges, Fees & Other 9,020 11,019 30,000 17,830 40,000 40,000 0 Capital Outlay 0 0 0 0 0 0 0 Transfers .0 0 0 0 0 0 0 TOTAL 66,070 .88,033 . 120,814 70.257 . 125,964 125.964 0 . SERVICE INDICATORS: Seminars, Conferences & Schools Attended 1 5 5 5 Newsletters Published 12 12 12 12 No. of Council Mtgs. 24 24 24 24 No. of Workshops/Special 36 24 24 24 Agenda Items 591 500 500 500 Ordinances & Resolutions Adopted .135 130 130 130 COST INDICATORS: Expenditures 66,070 88,033 120,814 70,257 125,964 125,964 0 . - Program Revenues = Levy Dollars 66,070 88,033 120,814 70,257 125,964 125,964 0 STAFFING: Part time: Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 18 FUND: 101 General DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficiently meet set goals & objectives. DEPARTMENT: Administration DEPT NO: 41300 DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. OBJECTIVES: -Take aJeadershiprole in intergovernmental cooperative efforts.- in the Lake Mirineton~a area - - - - Review City objectives each quarter in detail - Be active in regional housing issues . HIGHLIGHTS/COMMENTS: Staffing: Includes step Increases Supplies/Materials: Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary . 19 ----------------------------~------------------------ ... _._w_,,_.____._______________________ -------------~-------~------------------ - FUND: 101 DEPARTMENT: Administration DEPT 41300 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 104,017 99,764 98,140 73,586 111,512 111,512 0 Supplies/Materials 0 47 400 0 400 400 0 Support Services 30,134 4,468 8,400 10,271 10,450 10,450 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 324 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 134,151 104.603 106,940 83.857 122.362 122.362 0 SERVICE INDICATORS: . Council MtgsIWork Sessions 66 48 48 48 Council Agenda Items 591 500 500 500 Public Safety Board Meetings 20 20 20 Public Safety Staff Meetings 14 14 14 Staff Meetings 50 52 52 52 COST INDICATORS: Expenditures 134,151 104,603 106,940 83,857 122,362 122,362 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 134,151 104,603 106,940 83,857 122,362 122,362 0 . STAFFING: Full Time: Admistrator/Clk 1.00 '1.00 . 1.00 0.90 1.00 1,00 ." Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 20 FUND: 101 General DEPARTMENT MISSION' Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including elections, records retention, notices and licenses. DEPARTMENT: City Clerk DEPT NO: 41400 DESCRIPTION OF ACTIVITY: This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. It also provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing fuctions. It also oversees implementation of the City communications plan. OBJECTIVES: -Continue to improve web site, allowing visitors to communicate better with City Hail via the web - Improve City newsletter through the addition of community articles & pictures, council & commission articles, & project updates - Improve response time to residents making general inquiries through various communications tools - Increase youth awareness of local government issues through active involvement with school officials . and instructors through programs such as student election judges - Monitor and report on effectiveness of communications plan - Develop orientation package for new council members. commission members and staff - Develop employee handbook HIGHLIGHTS/COMMENTS: Staffing: Includes step increases for full time employees, part-time communications tech & election judges part-time, temporary. general office support Supplies/Materials: Election supplies & materials Office supplies Software upgrades . Support Services: .' Conference. mileage and Seminars Publication of legal notices for all General Fund Depts Council Recording Secretary Computer Consulting and Training Memberships to IIMC. MCFOA & Municipals Capital Outlay: Voting Booths (6) Shredder Office Chairs (3) 21 . = Levy Dollars 177 ,399 133,298 169,945 115,893 205,930 205,930 0 STAFFING: Full time: Exec SeclDep Clk '.67 .67 .67 .67 .67 .67 Parks Secretary .70 .70 .70 .70 .62 .62 Secretary/Receptionist 0.25 0.25 . 0.25 0.25 ~50 ' .50 Website Maint. (Plan.Asst) , .20 .20 Part time: Clerical 1.00 1.00 1.00 1.00 0.66 0.66 Seasonal: Summer Clerical 1.00 1.00 1.00 0.00 0.00 0.00 Election Judges 0.00 32.00 33.00 35.00 0.00 0.00 22 FUND: 101 General DEPARTMENT MISSION: To administer financial policies of the City; perform accounting functions for all fund types; invest available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. DEPARTMENT: Finance DEPT NO: 41500 DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accounts receivable, payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible for the preparation and administration of the City budget. .. OBJECTIVES: - Prepare annual budget document and submit to GFOA Distinguished Budget Award Program - Prepare CAFR for submittal to GFOA Certificate of Achievement Program - Provide monthly reports to staff, quarterly reports to City Council - Review debt Issues and make recommendations on debt structure - Review and Update financial policies and procedures . HIGHLIGHTS/COMMENTS: Staffing: Includes step increases SupplieslMaterials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: . Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets Memberships to GFOA & MGFOA . Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA Distinguished Budget Award Program Bank & Broker service charges Capital Outlay: 23 FUND: 101 DEPARTMENT: Finance DEPT 41500 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 95,777 106,001 112,134 84,166 120,685 120,685 0 Supplies/Materials 4,053 2,870 13,500 1,090 18,500 18,500 0 Support Services 3,274 6,422 10,200 5,208 10,200 10,200 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 1,065 2,000 1,588 2,500 2,500 0 Transfers 0 0 0 0 0 0 0 TOTAL 103.104 116.358 137.834 92.051 151 .885 151.885 0 SERVICE INDICATORS: No. Monthly Statements 12 12 12 12 . No. Accounts Payable Checks Issued 2,070 2,500 2,500 2,500 Utility Bills Sent 10,850 11 ,000 11 ,520 11 ,520 No. of Payroll Checks Issued 1,123 1,100 1,200 1,200 No. of Sp. Assess. Rolls Maintained 23 23 23 23 COST INDICATORS: Expenditures 103,104 116,358 137,834 92,051 151,885 151,885 0 - Program Revenues Interest Earnings 99,370 99,370 105,000 Sp. Assess. Searches 415 415 300 = Levy Dollars 3,319 16,573 32,534 92,051 151,885 151,885 0 STAFFING: . Full time: Finance Dir 1.00 1.00 1.00 1.00 .96 .96 Sr Acctg Clerk .60 .60 .60 .60 .60 .60 Acctg. Clerk .25 .25 24 FUND: 101 General DEPARTMENT MISSION: Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. DEPARTMENT: Professional Services DEPT NO: 41600 DESCRIPTION OF ACTIVITY' This department provides for contracted legal, assessing and aUditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES: . - Contain costs on contracted professional services. - Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS: . Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit services. Charges and Fees: . 25 " --.. ...~._.. ~..__.",_....- FUND: 101 DEPARTMENT: Professional Services DEPT 41600 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 228,180 197,472 198,800 180,388 206,800 206,800 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers . 0 0 0 0 0 0 0 TOTAL 228.180 197.472 198,800. .. . 180.388 206.800 .206.800 0 SERVICE INDICATORS: . No. of parcels 2,975 3,050 3,050 3,050 No. of litigations 8 5 5 5 No. of City Funds 21 22 22 22 COST INDICATORS: Expenditures 228,180 197,472 .198,800 180,388 206,800 206,800 0 - Program Revenues Fines 18,100 18,100 19,300 0 = Levy Dollars 210,080 179,372 179,500 180,388 206,800 206,800 0 . Other Dollars STAFFING: 26 FUND: 101 General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning activities. DEPARTMENT: Planning & Zoning DEPT NO: 41910 DESCRIPTION OF ACTIVITY: This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OBJECTIVES: - Establish an action plan to implement Comprehensive Plan - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts HIGHLIGHTS/COMMENTS: . Staffing: Includes step increases Supplies/Materials: Maintenance contracts for computer & office equipment Miscellaneous supplies Support Services: Database Technical Assistance Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Land Conservation/Environment Committee expenses Memberships to APA, MN APA, Sensible Land. Use Coalition Subscriptions to APA Journal 8t Zoning News Charges & Fees: . Capital Outlay: 27 ---- ---- _" ____~___~__~___~____._______.m___.__ .----.-.-------------------------------- FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 77,668 117,205 118,767 94,533 127,326 127,326 0 Supplies/Materials 357 122 900 258 3,200 3,200 0 Support Services 10,340 24,549 17,750 8,476 14,550 14,550 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 482 700 163 1,650 1,650 0 Transfers 0 2,500' 0 0 0 0 0 TOTAL " 88,365 144.858 138.117 103,429 '. 146,726 146.726 0 SERVICE INDICATORS: . No. of zoning apps. 16 20 24 20 No. of zoning com pints 18 20 15 25 Planning Comm. Meetings 12 12 6 12 Planning Comm. Work Sessions 11 12 6 12 COST INDICATORS: Expenditures 88,365 144,858 138,117 103,429 146.726 146,726 0 - Program Revenues Zoning Appl. Fees 2,915 5,000 0 Bldg. Permit Carryover, 134,173 93,484 0 (from Proto Inspection) . = Levy Dollars (48,723) 144,858 39,633 103,429 146,726 146,726 0 STAFFING: Full time: Planning Dir .95 .95 .95 ' .95' .95 .95 Planning Asst .70 .70 ' .70 '.70 '1.00 . '1.00 Part Time: Clerical 28 FUND: 101 General DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. DEPARTMENT: Municipal Bldg - City Hall DEPT NO: 41940 DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES: -Identify maintenance needs to avoicl major investments in the future - Identify options for maximum utilization of office space to avoid future additions - Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs - Continue to dispose of outdated documentation in storage area - Continue to promote community programs to enhance public facilities, such as "Adopt a Garden." . HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building Software upgrades City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Rental of postage meter and pop machine Special Assessments on City owned property Sales and Use Tax Payments . Charges & Fees: Capital Outlay: Senior Community Center Payment Transfers: Public Facilities Fund - Office Equipment 29 30 FUND: 101 General DEPARTMENT MISSION: To provide a modern, flexible, full-service criminal justice agency which is responsive to community needs. DEPARTMENT: Police DEPT NO: 42100 DESCRIPTION OF ACTIVITY: The South Lake Minnetonka Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. The pro-rata share of costs and staff time for City of Shorewood is at 46.0% A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an ad valorem basis among fourcitles. The City of Shorewood's pro-rata share ofthe 2003 interest only payment is $151,900, . which is 58.4% of the total 2003 payment of $260,000. OBJECTIVES: - Implement targeted traffic control program . HIGHLIGHTS/COMMENTS: Supplies/Materials: Service for civil defense sirens Fuel/maintenence for Snowmobile Support Services: Police services contract for 2003 Targeted Traffic Control Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner . 31 FUND: 101 DEPARTMENT: Police DEPT 42100 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services . 549,811 549,138 615,443 507,378 645,758 645,758 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 151,906 151,906 0 Transfers 800 800 800 0 0 0 0 TOTAL 550.611 549.938 616.243 507.378 797,664 797 ,664 0 SERVICE INDICATORS: Initial complaint reports 18,802 20,501 Pending Pending Clearance rate - ICR's 96.9%. 97.0% Part I crimes (serious) 242 250 Part \I crimes (other) 650 625 Clearance rate {Parts I & II} 55.0% 58.0% Statewide clearance rate Unknown Unknown . Citations issued 4,625 4,500 Police vehicles 8 9 Shorewood demand 45.9% 45.5% 46% COST INDICATORS: Expenditures 550,611 549,938 616,243 507,378 797,664 797,664 0 - Program Revenues Fines 58,240 75,700 0 0 = Lew Dollars 492,371 491,698 540,543 507 ,378 797,664 797.664 0 STAFFING: Chief 1.00 1.00 1.00 1.00 1.00 1.00 Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 Patrol Officer 8.00 8.00 8.00 8.00 8.00 8.00 Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 . Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 * 1 Juvenile Specialist ** 2 Part time @ .6 32 FUND: 101 General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. DEPARTMENT: Fire Protection DEPT NO: 42200 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. A separate obligation is made toward the financing of new facilities for the Excelsior Fire District. This cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share of the 2003 interest payment is $147,000, which is 42% of total 2003 payment of $350,000. OBJECTIVES: HIGHLIGHTS/COMMENTS: . Support Services: Fire contracts with Mound and Excelsior Fire District . 33 -- - - -- --- _ -~ --- -- .-.......--.., -....-.-.-. .-. .-..---.......-..---""--.----.--...- FUND: 1 01 DEPARTMENT: Fire Protection DEPT 42200 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 191,175 248,398 295,500 221,903 250,997 250,997 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 152,608 152,608 0 Transfers 0 0 0 0 0 0 0 TOTAL 191.175 248.398 295.500 221.903 403.605 403.605 0 SERVICE INDICATORS: Fire calls 148 135 135 135 Rescue calls 126 125 125 125 ... Inspection hours 225 25 25 25 Investigation hours 22 35 35 35 Other hours * 517 400 400 400 . Cost of emergency response 175,795 277 ,629 385,734 385,734 Cost of inspection! investigation 15,380 17,871 17,871 17,871 * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc. COST INDICATORS: Expenditures 191,175 248,398 295,500 221,903 403,605 403,605 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 191,175 248,398 295,500 221 ,903 403,605 403,605 0 EFD STAFFING: Chief (FIT) 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 Captain 2.00 2.00 2.00 2.00 2.00 2.00 . Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 Fire Marshall (FIT) 1.00. 1.00 1.00 1.00 1.00 1.00 Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 Firefighters 37.00 37.00 37.00 37.00 37.00 37.00 34 FUND: 101 General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. DEPARTMENT: Protective Inspection DEPT NO: 42400 DESCRIPTION OF ACTIVITY: This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: - Increase and enhance public information through the development of at least two handouts relative to building codes - Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections . HIGHLIGHTS/COMMENTS: Staffing: .Includes step increases SupplieslMaterials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO . Charges & Fees: Remittances to state of permit surcharges collected Capital Outlay: 35 _._______________________n____ -------------- --- -- FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 64,445 68,841 91,353 53,722 91,670 91,670 0 Supplies/Materials 251 1,030 400 309 400 400 0 Support Services 3,157 6,176 7,080 4,853 9,550 9,550 . 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 383 400 0 2,100 2,100 0 Transfers 0 0 0 0 0 0 0 TOTAL 67.853 76,431 99.233 58,884 103,720 103.720 0 SERVICE INDICATQRS: No. of permits issued New Homes 35 35 50 5 50 50 Additions/Other 623 600 434 600 600 Avg inspections/permit . New Homes 8-10 8-10 8-10 8-10 Additions/Other 2-8 2-8 2-8 2-8 Commercial/Industrial: 2 2 COST INDICATORS: Expenditures 67,853 76,431 99,233 58,884 103,720 103,720 0 - Program Revenues Building Permits 201 ,336 175,000 82,898 225,000 State Surcharges 7,996 500 Rental Housing Licenses 0 3,500 = Levy Dollars (141,479) 76,431 (79,767) (24,014) 103,720 (121,280) 0 STAFFING: Full time: Building Official 1.00 1.00 1.00 1.00 1.00 1.00 Planning Dir .05 .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .20 .20 . Secretary/Recept .10 .10 .10 .10 .10 .10 36 FUND: 101 General DEPARTMENT MISSION: Enforce animal control ordinances. DEPARTMENT: Animal Control DEPT NO: 42700 DESCRIPTION OF ACTIVITY: The department provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJEQTIVES: . HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Support Services: Animal control contracts with City of Orono and Claws, Paws & Hooves Charges & Fees: . Capital Outlay: 37 - -----...---.-.--- - -~ - - ~ - --- ---- ------_._---._.__._.__._,-,_._----_.-----...~- -- FUND: 101 DEPARTMENT: Animal Control DEPT 42700 BUDGET Actual . Actual Budget YTD sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 18,574 19,486 22,700 14,919 23,500 23,500 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 18,574 19 ,486 22,700 14.919 23.500 23.500 0 SERYICE INDICATORS: No. of. AnimaLComplaints . COST INDICATORS: Expenditures 18,574 19,486 22,700 14,919 23,500 23,500 0 - Program Revenues = Levy Dollars STAFFING: Full time: 18,574 19,486 22,700 14,919 23,500 23,500 o . -38 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: City Engineer Provide engineering and construction management services for the City. DEPT NO: 43010 DESRIPTION OF ACTIVITY: This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. OBJECTIVES: - Assist the City in determining right-of-way needs - Keep construction project files up-to-date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Provide in-house engineering where feasible - Provide good public relations with property owners adjacent to construction projects - Resolve construction issues promptly. . HIGHLIGHTS/COMMENTS: Staffing: 65% of City Engineer/Public Works Director, including step increases 50% of full time technician 25% of full time clerical Supplies/Materials: Computer maintainance/Upgrade Books, Materials and Software . Support Services: Contractual engineering for 2003 . Contractual engineering technical assistance Cellular phone Airtime & Pager Conferences and mileage Subscriptions and Memberships Charges & Fees: Capital Outlay: Used CADD Plotter 39 40 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Public Works Service DEPT NO: 43050 Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DESCRIPTION OF ACTIVITY: The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. OBJECTIVES: - Perform preventative maintenance on all equipment within 100 miles or 10 hours . of scheduled service . -Perform 90% of City building repairs and preventative maintenance using City perSonnel HIGHLIGHTS/COMMENTS: Staffing: . Includes step increases Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes, etc) Hazardous Waste Licenses Miscellaneous equipment rentals Memberships . Charges & Fees:. Capital Outlay: Replacement Radios Transfers: Transfer to Equipment Replacement Fund 41 "_ __ _______~____u__ - -----------------"----------- -------------------- --- - - - -- - - -- - - - - - - --------------------- ----- ------ ----- -- --- FUND: 101 DEPARTMENT: Public Works Service DEPT 43050 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing '169,537 195,817 235,205 106,930 202,860 202,860 0 Supplies/Materials 29,655 34,006 40,000 24,071 43,500 43,500 0 Support Services 24,279 25,834 23,460 18,245 27,400 27,400 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,891 1,569 2,625 0 7,150 7,150 0 Transfers 122,000 126,500 . 105,000 0 100,000 100,000 0 TOTAL . 347.363 383,726 406,290 . 149.246 380.910 380,910 Od . SERVICE INDICATORS: No of Gopher One calls 2,640 2,800 2,800 2,800 No of vehicle repairs 102 110 110 110 COST INDICATORS' Expenditures 347,363 383,726 406,290 149.246 380,910 380.910 0 - Program Revenues = Levy Dollars 347,363 383,726 406,290 149,246 380,910 380,910 0 STAFFING: . Full time: City Engineer/Pub Wks Dir 0.10 0.10 0.10 0.10 Supervisor of Oper. & Maint. 1.00 1.00 1.00 1.00 1.00 1.00 Lt Equip Oper 1.90 1.90 2.40 2.50 2.50 2.50 Clerical 0.25. 0.25 0.25 0.25 ,,' 0.05 0.05 Engineer Tech .25 .00 .00 42 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Streets & Roadways DEPT NO: 43100 To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner DESCRIPTION OF ACTIVITY: Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, and minor storm sewer repair. OBJECTIVES: - Maintain the pavement management system to aid in scheduling of street projects. - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually - Visually inspect storm drainage grates annually and repair as needed . HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Safety training Contracted road striping Transfers: . Transfer to Street Replacement Fund 43 - _______________n___________________________________ __ ____ - __ __ - _______n________________ ---- - - - -~ ------------- ------~~~---------------------- ---- FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 42.151 77.124 105.283 .51.276 107.156 107.156 0 Supplies/Materials 20,672 46,498 35.000 14.585 38,000 38.000 0 Support Services 50.280 8.669 6,000 696 7.500 7.500 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 3.577 0 232 0 0 0 Transfers 347.000 367.000 200,000 0 200,000 . 200.000 0 TOTAL 460,103 502,867 346.283 66,789 352.656 . 352,656 0 . SERVICE INDICATORS' Miles of street State 3 3 3 3 County 2 2 2 2 City - MSA 9 9 9 9 City - Local 49 49 49 49 Miles Sealcoated 5 5 5 5 Tons of patch material 1.315 1.380 1,380 1.380 COST INDICATORS:. Expenditures 460.103 502,867 346.283 66.789 352.656 352,656 0 - Program Revenues MSA Maintenance 13.750 13,750 13.750 Transfer from Street Fund Budgeted Reserve . = Levy Dollars 446,353 489,117 332.533 66,789 352.656 352.656 0 STAFFING: Full time: Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 44 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Snow & Ice Removal DEPT NO: 43125 Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic DESCRIPTION OF ACTIVITY: This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES: - Remove snow and ice and completesalVsand operations withirl14hours after the end of a snow event .. . - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS' . Staffing: Includes step increases Supplies/Materials: Sand and salt for ice control . 45 -- ------.-.-.-....-- ---- -- --- --- - ---- --- -~_.__.._------".- ,. ._....._..__..-_._---_._---~--- _,. ..,.._._.._._.__..m.__._....~...._._._.___ FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125- BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 16,693 24,215 32,656 13,936 32,935 32,935 0 Supplies/Materials 15,416 14,424 17,500 27,906 20,000 20,000 0 Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 4,500 4,500 0 Transfers 0 0 0 0 0 0 0 TOTAL 32,110 38.639 50.156 41,842 57 ,435 57,435 0 . SERVICE INDICATORS: Miles of street plowed 49 51 51 51 Tons of salt used 211 250 250 250 Tons of sand used 1,135 1,200 1,200 1,200 ,Man hours spent 690 1,000 1,000 1,000 No. of cul-de-sacs 88 88 88 .88 plowed COST INDICATORS: Expenditures 32,110 38,639 50,156 41,842 57,435 57,435 0 . - Program Revenues MN Snow Removal Aid 0 0 0 0 0 0 0 = Levy Dollars 32,110 38,639 50,156 41,842 57,435 57,435 0 . . STAFFING: Full time: Lt Equip Oper .50 .50 .50 .50 .50 .50 46 FUND: 101 General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic DEPARTMENT: Traffic Control/St Lights DEPT NO: 43160 DESCRIPTION OF ACTIVITY: Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: . Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road, County Road 19, Hwy 41 and Old Market Road Street signs & posts Support Services: . 47 ---------~.__.._-- - ---_.._---~_._----_.__._._--_._--~-"--_.~----- -------.--.- ---- o..._."...._._._.m..'___.......__..._..__. .-.--".--....".....,-....--.....-........ -- ---- -------- ---- -- ______________n_________________n___._ FUND: 101 DEPARTMENT: Traffic ControVStreet Lighting DEPT 43160 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 3,291 3,845 5,050 959 5,050 5,050 0 Support Services 34,926 34,949 34,700 22,680 35,200 35,200 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 38,217 38,794 39,750 23,640 40,250 ... 40.250 0 . SERVICE INDICATORS: No of street lights 187 190 190 190 No of traffic signals 5 5 5 5 COST INDICATORS: Expenditures 38,217 38,794 39,750 23,640 40,250 40,250 0 - Program Revenues = Levy Dollars 38,217 38,794 39,750 23,640 40,250 40,250 0 STAFFING: . 48 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: Sanitation/Waste Rmv/Weeds DEPT NO: 43200 Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious weeds on City properties. DESCRIPTION OF ACTIVITY: Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. OBJECTIVES: . - Aid in private property cleanup complaints - Resolve 1 00% of weed complaints HIGHLIGHTS/COMMENTS' Staffing: . Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services . 49 50 FUND: 101 General DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property DEPARTMENT: Tree Maintenance DEPT NO: 43250 DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. OBJECTIVES: - Remove 100% of diseased trees on pUblic property - Respond to all property owner requests to identifY diseased trees. - Maintain and trim trees on City property which present a hazard to public HIGHLIGHTS/COMMENTS: . Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification . .51 _... ....______..__.__._m__'n..n_ n.."_ _ _ _m __nm___..___.m _m _._______m_mm _ m __ m _ u_ _______._._._________ __ __m___._.__n__ ___mn_____m__m..___ _______..___m__ ------ -------- ~ - ----.-- FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 14,238 7,901 10,463 11 .979 10,652 10,652 0 SupplieslMaterials 67 '923 850 159 900 900 0 Support Services 6.140 5,431 13,300 3,094 13.300 13,300 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 TOTAL. 20.446 24.613 15,233 . 24.852 24.852 0 . SERVICE INDICATORS: No of trees removed 22 20 20 20 20 Yards of brush hauled 540 700 700 700 700 COST INDICATORS: . Expenditures 20,446 14,255 24.613 15,233 24.852 24,852 0 - Program Revenues = Levy Dollars 20,446 14,255 24.613 15,233 24,852 24,852 0 . STAFFING: Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 52 FUND: 101 General DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City re.sidents of all ages and physical abilities DEPARTMENT: Parks & Recreation DEPT NO: 45200 DESCRIPTION OF ACTIVITY The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs (administered by Minnetonka Community Schools) are coordinated under this department. OBJECTIVES: - Continue implementation of the trail planning process: . -Further define potential trail segments by usingcommunity outreach and neighborhood meetings. - Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments. - Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park. - Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace diminishing park dedication fees). - Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation . and park improvements HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Part time includes Park Commission Secretarial Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Contracted park & trail planning services Playground and beach scheduling services - Mtka Community Services Contracted weed control in parks Park utility and telephone charges Annual park newsletter. Rental of porta/:)Ie toilets . . Contribution to Senior Recreational Program Services Charaes & Fees: Capital Outlay: . Transfers: Transfer to Park Capita/Improvement Fund & Trail Capital Improvement Fund to eliminate deficits 53 FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200 BUDGET Actual Actual Budget YTD Sept Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2002 Staffing 98,316 86,170 119,395 83,447 115,683 115,683 0 Supplies/Materials 8,239 11 ,233 19,500 4,487 20,600 20,600 0 Support Services 28,795 28,736 33,500 23,136 63,300 63,300 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 542 1,077 375 6,989 500 500 0 Transfers 10,000 10,000 35.000 0 63.650 63.650 0 TOTAL 145.891 137.215 207.770 118.059 263.733 263.733 0 SERVICE INDICATORS: Acres of maint park 95.80 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 3 Baseball 5 5 5 5 5 No. of shelters 4 4 4 4 4 No. of hockey rinks 2 2 2 2 2 . No. of skating rinks 3 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 2.75 Cost of maint per acre 1,200 1,073 1,377 1,338 1,338 No. of times rinks are cleaned & resurfaced 80 80 80 80 80 No. of picnic tables 45 45 45 45 45 No. of Tennis Courts 4 4 4 4 4 COST INDICATORS: E;xpenditures 145,891 137,215 207,770 11 e,059 263,733 263,733 0 - Program Revenues Sports Organizations 7,150 12,000 Tonka Bay - Beach 366 500 Transfer from Trail Fund 0 3,000 Capital Levy . 10,000 10,000 = LevY Dollars - Malnt. 128.375 137.215 182.270 118,059 263.733 263,733 0 . STAFFING: Full time: Lt Equip Oper/Foreman 1.60 1.60 1.50 1.50 1.50 1.50 Clerical .25 .25 .25 .25 .25 .25 Part time: Clerical Seasonal: Summer 2.00 2.00 2.00 2.00 1.00 1.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 54 CITY OF SHOREWOOD, MINNESOTA . 2003 WATER BUDGET December 2, 2002 . .55 FUND: Water MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all City residents connected to the City water system. SUBFUND: Water Operations FUND NO: 601 DESCRIPTION OF ACTIVITY: Responsible for operation and maintenance of seven (7) well systems, Including all pumps and well houses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: - Supply a safe, clean uninterrupted source of water to all connections - Explore possibility of Interconnecting with other communities HIGHLIGHTS/COMMENTS: Revenues: Estimated water sales based on quarterly billing at a tiered rate of $1.95 - $2.75/1,000 gallons (2003 proposed rate change) Connection and permit revenues estimated based on 20 new homes Miscellaneous Income includes interest income and Cellular Antenna Space Rentals Expenses: . Staffing: 1.10 Light Equipment Operator .10 Senior Accounting Clerk .20 Accounting Clerk Supplies/Materials: Office Supplies, Including billing forms and postage Maintenance contracts for computer hardware and software Maintenance of gate valves Small tools and chemicals for water treatment .125 City Engineer .25 Engineering Technician .05 Sec./Recep. Support Services & Charges: Engineering Water Operations Licenses & Training Insurance on water system Water testifl9 & Water Quality Reporting Water system analysis Capital Outlay: Woodhaven Well Inter-Connection ($140,300 - 2003) Badger Well Inspection & Design ($50,700<< 2003) . Radio Read Meter project-Year 1 of 3 ($70,000 - 2003) Install eyewash & shower wells ($9,200 - 2003) Other: Water Purchased from other communities Meter purchases Well utility charges Transfers to Water Debt Service Fund and General Fund Depreciation (Non-cash expense accounts for future system replacement) . 56 FUND: #601 FUND: Water Operations DEPT # 49400 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 1999 2000 2001 2002 2002 2003 2003 REVENUE Charges for Service 243,459 300,652 334,830 252,625 127,865 327,000 0 Misc. Revenue 67,227 116,648 72,778 60,000 56,639 76,000 0 TOTAL REVENUE 310,686 417,300 407,608 312,625 184,504 403,000 0 EXPENSES Staffing 25,477 12,595 17 ,829 41,373 28,439 100,312 0 Supplies/Materials 46,690 48,861 52,542 45,750 22,234 49,750 0 Support Services & Charges 128,731 120,131 - 137,711 122,166 99,295- 72,350 0 Capital Outlay 698 5,111 935 _ 220;000 0 ... 270,200 0 Transfers 42,400 45,000 85,000 110,000 0 150,000 0 Depreciation 151,615 172,032 178,328 145,000 134,828 180,000 0 ~ TOTAL EXPENSES 395,611 403,730 472,345 684,289 284,796 822,612 0 SERVICE INDICATORS: Miles of Water Line 16 16 16 16 16 No. of Connections 1,120 1,120 1,120 1,172 1,200 No. of Hydrants 222 222 222 222 222 Avg Dally Consump- gals 430,000 430,000 430,000 430,000 430,000 Water rate/1000 gals 1.50/1.76 1.50/1.76 1.50/1.76 1.50/1.76 1.95/2.75 CASH FLOW IMPACT: Beginning Cash Balance 653,835 617,861 730,741 923,070 923,079 696,406 Revenues 310,686 417 ,300 407,608 312,625 184,504 403,000 Expenditures (395,611 ) (403,730) (472,345) (684,289) (284,796) (822,612) Depreciation 151,615 172,032 178,328 145,000 134,828 180,000 Construction of Infrastructure (108,630) ~ Other Cash Flow Impacts 5,966 (72,722) 78,738 0 0 0 Ending Cash Balance 617,861 730,741 923,070 696,406 957,606 456,794 STAFFING: Lt. Equip. Opel'. .30 .30 .30 .30 .30 1.10 Engineer. Tech. .25 .25 .25 Engineer .15 .15 .125 Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 Acctg. Clerk .20 Sec./Recep. .10 .10 .10 .10 .10 .05 57 FUND: Water MISSION: To provide for the retirement of debt Incurred to construct water system improvements. SUBFUND: Water Debt Service FUND NO: 601 DESCRIPTION OF ACTlVllY: Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. OBJECTIVES: To assure adequate resources to retire debt as scheduled, or more quickly if prudent. . HIGHLIGHTS/COMMENTS: Revenues: Property Tax Levy for Debt Service Special Assessments on Water Improvements Connection Charges Interest Income Transfers from Water Operating Fund Expenses: . Staffing: Supplies/Materials: Support Services: Charges & Fees: Capital Outlay: Other: Debt service payments - Principal and interest 58 FUND: #601 FUND:'Water . Debt Service DEPT # 49400 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 1999 2000 2001 2002 2002 2003 2003 REVENUE Sp Assess/Connect Chgs 441,982 216,409 115,198 260.000 36.220 120,000 0 Misc. Revenue 51,848 10 18 0 0 0 0 Transfers 40,000 40,000 85.000 100.000 0 150,000 0 TOTAL REVENUE 533,830 ..256,420 200,216 360,000 36,220 270,000 0 EXPENSES Staffing 0 0 0 0 0 0 0 . Supplies/Materials 0 0 0 0 0 0 0 Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Other - Debt Service 297,337 299,424 325,985 276,415 276,414 267,904 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 297,337 299,424 325,985 276,415 276,414 267,904 0 SERVICE INDICATORS: . Outstanding Debt, Year End 2.290,000 2,100,000 1,915,000 1,730,000 1,730,000 1,545,000 1,545,000 CASH FLOW IMPACT: Beginning Cash Balance 504,018 740,511 697,507 571,738 571,738 655,323 657,419 Revenl!Ei!s 533,830 256,420. 200,216 360,000 36,220 270,000 0 Expenditures (297,337) (299,424) (325,985) (276,415) (276,414) (267,904) 0 Ending Cash Balance 740,511 697,507 571,738 655.323 331,544 657,419 657,419 STAFFING: 59 . CITY OF SHOREWOOD . 60 CITY OFSHOREWOOD, -MINNESOTA. . 2003 SANITARY SEWER BUDGET December 2, 2002 . 61 FUND: Sanitary Sewer MISSION: To provide a safe, sanitary sewer service to all City residents SUBFUND: DEPT NO: Sanitary Sewer 611 DESCRIPTION OF ACTIVITY: Major activities include maintenance of fourteen (14) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area. OBJECTIVES: - Work with MCES to correct inflow and infiltration Into the sanitary sewer system - Work with MCES to reduce sewage treatment costs to the City . Refurbish two lift stations per year HIGHLIGHTS/COMMENTS: Revenues: Quarterly Sewer service charges at $70.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 15 new homes Repayment of Interfund Loan Expenses: Staffing: .10 Senior Accounting Clerk 1.10 light Equipment Operator .05 Receptionist/Secretary Supplies/Materia!s: Office Supplies, Including billing forms and postage Maintenance contracts for computer hardware and software Support Services: Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal & engineering services Utilities Travel & seminars . .125 City Engineer .25 Engineering Technician .20 Accounting Clerk . Charges & Fees: Charges for sewage flow into City of Excelsior trunk mains Metropolitan Council Environmental Services sewage treatment charges Capital Outlay: Refurbish Lift Stations 8,15,18 (Shady Island & Birch Bluff) (2003) Transfers: Interfund Loan. Gideon Glen 2001 Depreciation (Non-Cash Expense accounts for future system replacement) 62 FUND: :# 611 FUND: Sanitary Sewer DEPT :# 49450 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 1999 2000 2001 2002 2002 2003 2003 REVENUE Charges for Service 804,469 860,283 788,944 706,680 370.143 840,500 0 Transfers 0 0 0 28,000 0 38,877 0 TOTAL REVENUES 804,469 860,283 788,944 734,680 370.143 879,377 0 EXPENSES Staffing 14,076 18,973 18,795 41 .373 20,753 104.812 0 Supplies/Materials 18,423 16,742 10.013 17,150 . . 10,014 18,500 0 Support Services & Charges 386,869 368,506 445.493 482,249 320,454. . 520,800 0 Capital Outlay 3,960 0 0 184,500 0 197,700 0 . Transfers 6,000 651,875 10,000 15.000 0 0 0 Depreciation 197,794 198,974 200,821 200,000 151,693 202,000 0 TOTAL EXPENSES 627,122 1,255.070 685,122 940,272 502,914 1,043,812 0 SERVICE INDICATORS: Miles of Sewer Line 57 57 57 65 65 No. of Connections 2,705 2,705 2,705 2,773 2,773 No. of Lift Stations 16 16 16 14 14 Sewer Charge 60.00 60.00 60.00 60.00 70.00 CASH FLOW IMPACT: Beginning Cash Balance 1.577,441 2,050,624 1,758.652 2,026,007 2,026,007 1 ,992,415 1,992,415 Revenues 804,469 860,283 788,944 706,680 370,143 840,500 0 . Expenditures (627,122) (1,255.070) (685.122) (940,272) (502,914) (1,043,812) 0 Depreciation 197,794 198,974 200,821 200,000 151,693 202,000 0 Other Cash Flow Impacts 98.042 (96.159) (37,288) Ending Cash Balance 2,050,624 1.758.652 . 2,026.007 1,992,415 2,044,929 . 1,991,103 1,992,415 STAFFING: Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Acctg. Clerk .20 .20 Lt. Equip. Oper./Foreman .20 .20 .20 .20 .20 1.10 1.10 Receptionist/Secretary .10 .10 .10 .10 .10 .05 .05 City Engineer .125 .125 Engineer. Technician .25 .25 63 . CITY OF SHOREWOOD . 64 CITY.OF SHOREWOOD, ..MINNESOTA . 2003 RECYCLING BUDGET December 2, 2002 . 65 FUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes SUBFUND: Recycling FUNDNO: 621 DESCRIPTION OF ACTIVITY: Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and brush, and operation of an annual brush/leaf composting drop-off site. OBJECTIVES: - Continue weekly pickup of recyclable materials - Hold curbside pickup of household and yard wastes in the Spring of the year - Provide a leaf and yard waste disposal site in Fall of the year . HIGHLIGHTS/COMMENTS: Revenues: County Aid is a Hennepin County grant Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.75 per month per household Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor Expenses: Staffing: Miscellaneous staffing for City Clean-up and Yardwaste Disposal . Supplies/Materials: Office Supplies Support Services: . Recy~ling contract with E-Z Recycling - $2.25/household/month for 2,720 households City Clean-up costs 66 FUND: #621 FUND: Recycling DEPT # 49550 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 1999 2000 2001 2002 2002 2003 2003 REVENUE County Aid 21,860 21,858 23,728 23,450 23,690 23.700 0 Charges for Service 67,703 76,864 77,600 72,600 51,368 86,120 0 Transfers/other 966 2,346 2,017 1,350 1,565 1,250 0 . TOTAL REVENUE & 90,529 101,067 . . 103,345 .97,400 76,622 111,070 0 OTHER SOURCES EXPENSES Staffing 543 0 653 1,525 498 3,914 0 . Supplies/Materials 143 1,840 983 500 784 750 0 Support Services & Charges 83,629 85,577 102,516 95,375 79,227 106,406 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 84,315 87,417 104,151 97,400 80,509 111,070 0 SERVICE INDICATORS: Avg. mo. Participant Hshlds. 1,300 1,300 1,300 1,100 1,100 0 Avg. mo. Tonnage 70 70 70 72 72 0 . CASH FLOW IMPACT: Beginning Cash Balance 17,503 26,317 35,975 37,785 37,785 37,785 37,785 . Revenues 90,529 101,067 . .103,345 97,400 76,622 111,070 0 Expenditures . (84,315) (87,417) (104,151) (97.400) (80,509) (111,070) 0 Other Cash Flow Impacts 2,600 (3,992) 2,616 Ending Cash Balance 26,317 35,975 37,785 37,785 33,898 37,785 37,785 STAFFING: .05 Receptionist/SecretaI)' 67 . CITY OF SHOREWOOD . 68 CITYQF SHOREWOOD, MINNESOTA . 2003 STORMW A TER MANAGEMENT BUDGET December 2, 2002 . 69 FUND: Stormwater Management MISSION: To provide proper surface water and ground water management throughout the City. SUBFUND: Stormwater Management FUND NO: 631 DESCRIPTION OF ACTIVITY: Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. OBJECTIVES: To build and maintain a stable fund balance in order to facilitate council priorities and projects. HIGHLIGHTS/COMMENTS: . Revenues: Stormwater Management Utility Charges (Includes 2003 rate change) Misc. Revenue includes interest income and other misc. revenue (antenna) Transfers from the General Fund Expenses: Staffing': .05 Senior Accounting Clerk .10 Light Equipment Operator .10 Accounting Clerk Supplies/Materials: Drainage Correction/Maintenance Materials . Support Services: Enginee~ing , Contractual Services for drainage correction Capital Outlay: 70 FUND: #631 FUND: Stormwater Management Utility DEPT # 49600 BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted ITEM 1999 2000 2001 2002 2002 2003 2003 REVENUE Charges for Service 44,938 52,134 48,425 50,000 20,408 59,500 0 Misc. Revenue 6,331 17,711 205,092 2,000 2,339 2,500 0 Transfers 10,000 10,000 10,000 35,000 0 18,000 0 TOTAL REVENUE & 61,269 79,845 263,516 87,000 22,747 80,000 0 OTHER SOURCES EXPENSES' Staffing 1,519 2,340 2,473 23,455 1,662 11 ,528 0 . Supplies/Materials 1,370 642 600 1,795 1,514 2,000 0 Support Services 10,852 7,699 44,399 18,750 4,936 18,095 0 Charges & Fees 0 0 0 0 0 0 0 Other - Debt Service 0 0 206,767 29,863 0 38,877 0 Capital Outlay 25,801 0 0 15,000 524 0 0 Transfers 0 0 0 . 0 0 0 0 TOTAL EXPENSES 39,542 10,682 254,240 88,863 8,638 70,500 0 SERVICE INDICATORS: . CASH FLOW IMPACT: Beginning Cash Balance 199,404 228,296 118,043 135,105 135,105 133,242 133,242 Revenues . 61,269 79,845 263,516 . 87,000 .. 22,747 . . 80,000 . 0 Expenditures' (39,542) (10,682) . (254,240) (88,863) (8,638) (70,500) 0 Other Cash Flow Impacts 7,165 (179,416) 7,785 0 0 0 0 Ending Cash Balance 228,296 118,043 135,105 133,242 149,214 142,742 133,242 STAFFING: City Administrator .10 .10 Engineer .05 .05 Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .00 Sr. Acctg. Clerk .05 .10 .10 .10 .05 .05 .05 Acctg. Clerk .10 .10 .00 71 . ~ o o ~ ~ o == r:LJ. ~ o ~ ~ 1--4 U . N ..... CITY OF SHOREWOOD, MINNESOTA . 2003 LIQUOR OPERATIONS BUDGET December 2, 2002 . 73 FUND: Liquor SUBFUND: FUND NO: 640 DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City ':Produce a reasonable net profit - Find a neVI/location for Tonka Bay Store - Remodel Plaza Store HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales: approximately 4% increase over 2002 sales. Expenses: Staffing: 1.00 Operations Manager 2.00 Assistant Managers 2.00 Full Time Clerks .15 Senior Accounting Clerk 10.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Services & Charges: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Building Rental Advertising Credit Card Service Charges Capital Outlay: To Be Determined Transfers Out: Transfer to General Fund Misc. Revenue/Expenditures: Interest Income ~ Service Charges 74 MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. . . .____.'nm._..__.___________...~_,__._..__~_.__.__..___._.____._..____.___~____________ --..----_.- --------_.._---~-----_._---- FUND: # 640 SUBFUND: Liquor Operations DEPT # BUDGET Actual Actual Budget YTD Sept Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 REVENUE Sales 1,804,389 1,861,358 1,898,680 1,964,384 1,986,000 0 Cost of Goods 1,350,144 1,375,445 1,431,842 1,386,221 1,487,000 0 GROSS PROFIT 454,245 485,913 466,838 578,164 499,000 ..0 EXPENSES Staffing 173,422 190,448 205,888 217,557 233,473 0 .. Supplies/Materials 10,147 8,611 8,400 13,874 8,000. 0 Services & Charges 201,684 204,047 184,650 165,295 194,790 0 eepreciation 6,060 7,619 6,220 7,427 7,300 0 Capital Outlay 0 0 40,000 50 30,000 0 TOTAL EXPENSES 391,313 410,726 445,158 404,203 473,563 0 TOTAL OPERATING INCOME (lOSS) 62,932 75,187 21,680 173,961 25,437 0 Transfers In/(Out) (5,000) (5,000) (15,000) 0 (30,000) 0 Misc. Revenue/(Expense) 13,902 (6,039) 10,000 597 9,000 0 NET INCOME (lOSS) 71,834 64,148 16,680 174,558 4,437 0 SERVICE INDICATORS: Gross Profit as a % of Sales 25.17% 26.11% 24.59% 29.43% 25.13% Oper. Income as a % of Sales 3.49% 4.04% 1.14% 8.86% 1 .28% .ASH FLOW IMPACT: Beginning Cash Balance Net Operating Income/loss Depreciation Other Cash Flow Impacts Ending Cash Balance STAFFING: Full time: Operations Manager 1.00 1.00 1.00 1.00 1.00 Assistant Manager 3.00 3.00 3.00 3.00 2.00 Full Time Clerk 2.00 Sr. Acctg. Clerk .15 .15 . .15 . .15 .15 Part time: Sales. Clerks 15.00 15.00 15.00 15.00 10.QO 75 . . CITY OF SHOREWOOD . 76