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112502 CC Reg AgP ,~ CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 25, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda Mayor Love_ Garfunkel_ Lizee _ Zerby _ · Turgeon_ 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, November 12, 2002 (Att.-#2A Minutes) B. City Council Work Session Minutes, November 12, 2002 (Att.-#2B Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removedfrom the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.-#3A Claims List) B. Approval of Property and Liability Insurance Renewals (Att-#3B Finance Director's memorandum) C. Setting a Date for the Public Information MeetinglSmithtown Road Open House (Att.- #3C Public Works Director's memorandum) D. Authorization Accepting Proposal for Stormwater Management Plan Update (Att.-#3D Public Works Director's memorandum) E. Authorizing additional resources for the annual Appreciation Event (Att.-#3E Deputy Clerk's memorandum) F. Setting the Date for the Radisson Road Open House meeting (Att.-#3F Public Works Director's memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) N c= ~ ~ "" ~ ,.Q i ;;.. Q Z I -< ~ -< ~ - UN ~r.. 00 UN .~rOJil ~t;,!) --< U~ . . . ~ '.:l <. .0 1:: 8- ~ ~ ~ iii --. m S = = .... ~ -< ~ ~ '-' ~ rri - ~ "8 ~ o Z "'d ~ bI) = .... .... (I) ~ .~ m .~ o U ~ 5 'g ~ m :g o e o m ~ o ~ o .... ~ P-c ~ ~ ~ -< '-' >. o .... - o P-c o 'g ~ ~ P-c 1-0 oS 5 ~i ="'d ~ ~ 8 ~ ~ ~ < ~ (I) > '.:l ~ (I) m e Q. ~ >. .0 'g fr ~ I (,:) Z ~ ~ s = "'d ~ ~ ~ m ~~ ~ 1-0 .., S .!:l = o (I) bl)U .5 bI) ~ .[ - Q.. 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O~~O 500lS -8s:a= .- 0 =.2" oUP-c....:l ~C'iM.q: < - 'i U o U cId ~ ~ ~ ~ ~ ~ Q .-4 CITY OF SHOREWOOD CITY COUNCIL MEETING November 25, 2002 PUBLIC SIGN-IN SHEET For the record, please nrint your name and address below. Thank you. Name Address /1 1. If t h t c-2c.c..L"""'<J 2.101/1 ~\2-A FF~' 4"/3 -? E (J)J~7 QJ /)111'-4 8 ~ ~ 1- A f"c.,e01 tr!r.( C ('v '{'vI!" ~ l- VD VI CJrv~i/J- 3. 4. 5. 6. 7. 8. 9. 10. .. , CITY OF SHOREWOOD I 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Tuesday, 25 November 2002 The Liquor Committee will meet at 5:30 this evening. . Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: The City's Property/Liability insurance package renewed on November 1, 2002. The total package renewal premium for next year is $78,759 compared to $84,303 for last year. Rate decreases are due to an improved experience mod rating, which indicates the City is doing a good job with risk management and loss control. The City 2002 Budget has allocated $86,700 for this coverage across all funds for all lines. Agenda Item #3C: The Park Commission has recommended a January 14,2002, meeting date for the Smithtown Road Open House. It would be held at the Southshore Senior Community Center from 5:00 p.m. to 7:00 p.m. Staff recommends approval to accept this date and time for the open house. . Agenda Item #3D: Approximately two years ago, the City of Shorewood adopted the Comprehensive Stormwater Management Plan for the City of Shorewood. At the time that it was adopted, the City acknowledged that the draft plan would have to be reviewed . an approved by the Minnehaha Creek Watershed District (MCWD), the Board of Water and Soil Resources (BWSR), and the Metropolitan Council. The last component of the plan to be incorporated, the Wetland Functions and Values Assessment, was forwarded to the City by the MCWD within the past month. WSB and Associates, Inc. has provided a proposal for updating the stormwater management plan. Staff is recommending approval. Agenda Item #3E: The annual Appreciation Event is scheduled for December 6, 2002. This year's planned program is much like past years. For many years, there has existed a budget for appreciation activities. And for many years, the estimated budget has not been increased to reflect the rising costs due to inflation and the increased number of guests in attendance at this event. It will be necessary for Council to authorize the use of additional funds for this event. Staff recommends the authorization of up to $3,000 additional funds. n ~.t PRINTED ON RECYCLEO PAPER Executive Summary - City Council Meeting of 25 November, 2002 Page 2 of3 J Agenda Item #3F: Staff recommends approval of the date of the public open house meeting for Radisson Road on December 4, 2002 at 6:30 p.m. at the Shorewood City Hall. Agenda Item #5B: The Park Commission has approved the final draft of the Park Priority policy. This policy will assist the new contracted Park Coordinator in allocating field usage for all sports organizations. The Park Commission has recommended approval of the document. Agenda Item #6A: The owner of the Shorewood Village Shopping Center has requested an amendment to the approved site plan for the Center. Based upon fire code requirements, the water storage tanlc on the east side of the site must be increased in size from 120,000 gallons to over 300,000 gallons. . In order not to. increase the height of the tank, the. developer proposes a larger diameter tank in a different location. The proposed tank complies with the setback requirements for the C-3 zoning district and the revised site plan actually results in one more parking spaces than the previous plan. The proposed tank is the third best alternative to providing water to the site. The developer and City . staff continue to explore options to provide public water. The Planning Commission agreed with staff recommendations to approve the revision subject to landscape enhancements and approval of paint color. Approval requires a simple majority vote by the Council. Agenda Item #6B: 32 Holdings LLC has submitted a final plat for Oakview Estates, a small (three buildings, six units) twinhome project located between Highway 7 and Chaska Road. The Planning Commission, at its 6 November meeting, reviewed and approved the required tree preservation and reforestation plan for the project. Attached to the resolution is a standard development agreement. Approval ofthe plat is recommended subject to the City Engineer's approval of plans and specifications, and the City Attorney's review of the protective covenants for the plat. Council approval requires a simple majority vote. Agenda Item #6C: Lecy Construction proposes to subdivide the property north of Highway 7 . and east of the Shorewood Village Center into three single-family residential lots and four outlots. In order to limit traffic onto Highway 7, and to minimize site alteration, the developer proposes to construct a private road serving the southerly lots. In addition to the wetland being dedicated to the City, the developer proposes to grant a conservation easement over the southernmost portion of the site. This subdivision is similar to the Apple Ridge project developed by Lecy last year. Staff recommends approval of the Concept Stage Plan, but recommends that the Development Stage Plans be revised to address issues raised in the review ofthe application. The Planning Commission agreed with this recommendation and continued the hearing for the Development Stage Plans to its first meeting in January. Council approval requires a simple majority vote. Agenda Item #6D: Due to changes in the construction materials for the South Lake Minnetonka Safety facility, the Planning Commission held a hearing to consider an amended c.u.P. for the project. Although disappointed, the Commission unanimously recommended to approve the c.u.P. The Council should direct staff to prepare a resolution approving the amendment. <0( I . . Executive Summary - City Council Meeting of25 November, 2002 Page 3 of3 Agenda Item #6E: Based on Council direction, Scott Richards submitted a more definite plan for a new home at 5380 Howard's Point Road. The Planning Commission agreed unanimously that a variance is warranted, but suggested that the applicant further revise the plan that the building not exceed 40 feet in depth. The Council should direct staff to advise the applicant accordingly or to prepare a resolution with findings of fact for approval or denial. Agenda Item #7A: The Shorewood Parks Foundation Board of Directors has nominated Jackie Dallman to serve as a director through February 28,2005. A majority vote of the City Council is required to make this appointment. ,'. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 12, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING DRAFT Mayor Love called the meeting to order at 7:03 P.M. A. Roll Call Present: Mayor Love; Coullcilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Associate Attorney Gump, Engineer Brown, and Finance Director Burton Absent: Planning Director Nielsen . B. Review Agenda Turgeon moved, Zerby seconded, approving the Agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, October 28, 2002 Zerby moved, Garfunkel seconded, Approving the City Council Regular Meeting Minutes of October 28, 2002, as presented. Motion passed 5/0. B. Canvassing Board Meeting Minutes, November 6, 2002 . Lizee moved, Zerby seconded, Approving the Canvassing Board Meeting Minutes of November 6, 2002, as presented. Motion passed 5/0. 3. CONSENT AGENDA Garfunkel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. December Council Meeting Schedule C. Approval of ORDINANCE NO. 391, "An Ordinance Amending Title 3003 of the Shorewood City Code, Establishing Regulations for Lawn Fertilizer Application." D. 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Q 1:1 "0 Il:l en '" ('I) c.. ~ ? e; :> Q.:g l{l. ~ ;. ~ n Q ('I) .... (j~ ="'1:'1 e:: 00 ~o en ~ ~ d c..::3 a:o ;;. Z ~ Z =0 e; . ('I) <:) Q N = I en ~ ~I,Q ('I) ~ ('I) ~ en :> go ., ~ t::l~ Q Q IICI =- ~ PO. ....Q ~ 1:1 1:1 00 en ('I) ~ ~ . .... :: 1:1 IICI .... =- ('I) ~ .... n ('I) 1:1 en ~ ~ ~ZC'.l ~~~ NS< Ql:'C'.l ....('1)0 O\.,~ t;z W C'.l gt= N~ ~ ~ i:= ~ ~ ...,;j Sl Ci.l ~ ~ ~ en '"t:I ('I) ., e. .r- ~ . . CITY COUNCIL REGULAR MEETING MINUTES November 12, 2002 Page 3 of 6 A. Snyder Drug Sign Permit Administrator Dawson briefly reviewed the history of this case, noting it had been continued from the October 28, 2002, Regular City Council Meeting at the Council's request, as there had been a question regarding the actual number of signs allowed as part of the original Conditional Use Permit (C.u.P.) in 1999, and what had been displayed by the applicant. Administrator Dawson noted Staff continued to stand by its original decision that the maximum number of signs were currently in place and to allow additional signage would be in violation of the City Code for this matter. Kevin Snyder, of Signart Company representing Snyder Drug, stated he did not disagree with his original submittal. The applicant was willing to remove one sign in order to post the small sign being applied for in this application. With the willingness to remove one sign, Administrator Dawson stated the applicant would be within the conditions set forth in the governing C.U.P. Councilmember Zerby stated he was pleased by the willingness of the applicant to work with the City guidelines in this case and remove one of the signs currently posted. He stated he remained concerned about the actual interpretation in the City Zoning Code, as he believed discrepancies could continue. Councilmember Garfunkel stated he was concerned Council was being asked to interpret sign content as part of the Zoning Code, as he was not certain the Code addressed specifics of the sign content, or if the message was a factor in the amount of signage allowed by the City. Councilmember Turgeon agreed, stating she though the ordinance should be examined for specificity of definition of a sign in the regulations. Mayor Love asked Staff to clarify the ordinance as to the definition of a sign within the Zoning Code. Turgeon moved, Zerby seconded, Affirming the Zoning Administrator's Decision and Directing Staff and Planning Commission to review the Sign Ordinance regarding the Definition of a Sign and Requirements of the Sign Ordinance. Motion passed 5/0. 8. GENERAL A. Resident Request regarding Horse Permit Applicant: Jerry Cutts Location: 23930 Smithtown Road Administrator Dawson explained the applicant had requested permission to keep two "mini donkeys" on his property at 23930 Smithtown Road as pets. This request did not conform to City requirements regulating horses and ponies within the City by permit. Administrator Dawson then explained the existing regulations and noted the circumstances would allow one horse to be kept on the property; however, the existing bam could not be llsed to stable a horse, and a Conditional Use Permit would be needed to build another structure to house a horse. He went on to explain the pertinent chapter of the City Code did not contain any basis for granting a variance from the permit requirements. While the Code did not specifically provide for appeal of the decision of the City Clerk, as a matter of due process the applicant could make an appeal to the City Council. Staff believed the current requirements were very clear, and its interpretation of the Code to be correct. Administrator Dawson also noted this matter could be worthy of further study CITY COUNCn.. REGULAR MEETING MINUTES November 12, 2002 Page 4 of6 ~ by the Planning Commission as the regulations had not been under review since 1994, and further review would also allow an appeals process to be established. Jerry Cutts, 23930 Smith town Road, stated he appreciated the opportunity to review this matter with Administrator Dawson and talk through a variety of options for working with the City in his request. He had submitted a letter explaining what he believed to be the common sense approach to this ordinance. He stated he had worked with the City closely in building this barn to provide adequate distances between the bam, setbacks, and surrounding neighbors. He understood the need to operate within the law, but could not understand the logic behind not allowing these animals on his property. He likened them to large dogs, noting there would not be a question for that kind of animal. He stated he was looking for a reaction from Council on this matter. Councilmember Garfunkel questioned whether the original intent of the barn was to house animals at the time it was built, as he was concerned for the placement of the barn within the appropriate setback area. Mr. Cutts explained he had hired a contractor to work with the City. In conversations with the City Inspector, the contractor had explained the bam was to be partly storage, workshop, and possibly pets in the future. He had not originally set out to build to house regular sized horses. . Councilmember Turgeon questioned the definition of a "mini," and the ratio for providing certain acreage to a certain size animal. She noted, with current criteria, there appeared no choice but to uphold the current decision; however, she suggested the Planning Commission review the ordinance, and if necessary, adjust the ordinance to include the definition and appropriate criteria for housing a "mini" breed of animal. Mayor Love agreed, noting he thought the issue worthy of Planning Commission study with regard to issues of appropriate land size needed relative to the size of the animal to be housed. He stated he was concerned about the sloping topography toward the wetland in this case, and what kind of management plan could be available for manure from the animals with regard to the senSItivity of the wetland area. Councilmember Zerby stated he would like to see the Planning Commission review this matter on a broader scale, including all animals that could potentially be housed within the City, such as pets, livestock, and poultry. Mr. Cutts expressed concern for the amount of time it would take to review this matter, as well as the possibility of the City tightening restrictions regarding all animals in the City. Councilmember Garfunkel stated the Council was not suggesting tightening restrictions, but review of the appropriate ordinances for fairness to all people and animals within the City. Mayor Love agreed, noting at this point the Council was being asked to interpret and ease restrictions for an uncertain amendment. .0 Administrator Dawson explained the Planning Commission could have a recommendation as early as February of 2003 on this matter, noting the unique meeting schedules for December. Councilmember Zerby stated he would like to see how other communities handled this issue. Councilmember Lizee stated she could understand how the animals could be kept as pets, and she had seen terrific efforts made in having these "mini's" work with children that were blind. Mr. Cutts stated he appreciated the consideration being given by the Council and the suggestion for further study of the matter. \ CITY COUNCIL REGULAR MEETING MINUTES November 12,2002 Page 5 of 6 9. ENGINEERING/PUBLIC WORKS A. Petition for use of right-of-way for connection to water system - Shorewood Village Center Engineer Brown stated a petition had been received on behalf of Mr. Stan Taube, developer of the Shorewood Village Shopping Center. The petition requested use of the public right-of-way of Minnetonka Drive and Yellowstone Trail for the purposes of extension of municipal water service to the Cub Foods site. In discussions with Mr. Taube, it was the intent that the watennain would be installed as a private improvement project, with future dedication of the watermain to the City of Shorewood. It was also the intention that the proposed route would utilize the proposed right-of-way of the preliminary plat of Linden Hills. If this request was deemed acceptable, a license agreement would need to be prepared stipulating the use of the public right-of-way for the project. . Lizee moved, Turgeon seconded, Accepting the Petition and Directing Counsel to d..aft a License Agreement for this matter. Motion passed 5/0. Mayor Love thanked all involved parties for their efforts in this matter. Further, he was encouraged by the developer's interest to work with the City and its residents to provide resolution in this matter. 10. REPORTS A. Administrator & Staff 1. Gideon Glen Administrator Dawson stated he had met with the Consulting Engineer and Executive Director for the Minnehaha Creek Watershed District (MCWD), noting the project was planned to coincide with the County Road 19 project. 2. County Road 19 Intersection . Engineer Brown stated there was nothing further to report on this matter at this time. 3. Public Safety Facilities Administrator Dawson stated a groundbreaking ceremony for the Public Safety Facility had taken place on Saturday, November 9, 2002. The project continued to move forward, and progress was being made toward releasing the remaining bid package in January of 2003. B. Mayor & City Council Mayor Love thanked the City Staff for its hard work and dedication in making the General Election process run smoothly under trying circumstances. He stated he had heard several residents compliment Staff on a great job in working with residents on Election Day. Mayor Love also stated he appreciated the efforts of City Staff and MCWD Staff in working so quickly with regard to the Public Safety project. CITY COUNCIL REGULAR MEETING MINUTES November 12, 2002 Page 6 of 6 I 11. ADJOURN Turgeon moved, Lizee seconded, Adjourning the Regular City Council Meeting of November 12, 2002, at 8:04 P.M. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator . . . CITY OF SHOREWOOD CITY COUNCIL WORK SESSION TUESDAY, NOVEMBER 12, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 8:00 p.m. or immediately following Regular Council meeting MINUTES n RA~fT. 1. CONVENE WORK SESSION MEETING Mayor Love called the meeting to order at 8: 17 P.M. A. Roll Call Present: Mayor Love; CounciImembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Associate Attorney Gump, Engineer Brown, and Finance Director Burton; Engineer Bailey . Absent: Planning Director Nielsen B. Review Agenda Mayor Love reviewed the Agenda. Engineer Brown requested the addition of Item 2A 1, Report on "Hot" Soils. Lizee moved, Garfunkel seconded, Adopting the Agenda as amended. Motion passed 5/0. 2. ENTERPRISE BUDGETS Administrator Dawson explained budget drafts were ready for the City's Enterprise Funds. These funds generated revenue for the City due to cover the costs of services provided by the City to its residents. He explained Finance Director Burton would be reviewing each of the budgets for Council. . A. Water Operating and Debt Service Budgets Finance Director Burton stated the Water Budget was comprised of two budgets, the Operating and Debt Service budgets. The 2003 Water Debt Service payments totaled $267,900, and would be paid by a transfer of dollars from the Water Operating Budget. The Water Operating budget revenues were projected at $383,000, with expenses forecast for $822,612, resulting in a deficit of about $440,000. Items contributing to this deficit included the debt service transfer, depreciation, and capitol expenditures. Proposed capitol expenditures included the Woodhaven Well Interconnection, the Badger Well Inspection and Design, the Water Meter Radio Read project (Year 1 of 3 for this project), and installation of eyewash and shower wells. As a result, a water rate increase would be necessary in 2003. CounciImember Zerby questioned whether it would be advantageous to the City to pursue refinancing of municipal bonds as a result of the low interest rates. Finance Director Burton explained this question was being researched as part of ongoing discussions with the City's public financial advisor. :#:(8 CITY COUNCll., WORK SESSION MEETING MINUTES November 12, 2002 Page 2 of 4 ~" 1. Report on "Hot" Soils Engineer Brown related a very recent high incidence of watermain and valve failures in the southeastern part of the City. He explained "hot" soils were soils having an unusually high acidic level that often caused accelerated loss of metal parts within the watermain system. He had talked with industry salespeople, suppliers, as well as the City Engineers of Chanhassan and Victoria, and all noted the same problem in the area. He stated steps were being taken to remedy this issue through cathodic protection as watermain systems were dug up for repair. However, he was also researching other potential methods and products to help remedy the situation. Councilmember Turgeon expressed concern for the implications to residents for the cost of the breakages. on the .watermain system. She. stated she believed more residents might like to be a part of the municipal water system than were currently being connected, and suggested asking residents for input on this issue. Engineer Technician Bailey suggested information be. shared via newsletter with residents regarding the cost, time, and connection needed to obtain municipal water service, especially in comparison to rehabilitating private wells. Finance Director Burton provided a number of options for potential water rate increases to residents. Council indicated a tiered rate implementation through 2005 would provide the most common sense approach to offset the costs of projects and potential future problems within the watermain system. . B. Sanitary Sewer Budget Finance Director Burton stated the City currently had about 2,800 connections to its Sanitary Sewer System. The Sanitary Sewer Fund has historically had a substantial fund balance enabling it to provide various interfund loans for other projects that are being repaid on schedule. However, due to increased expenditures, various rate change proposals were being proposed. She went on to explain the Metropolitan Council Environmental Services (MCES) Sewage treatment costs had increased due to the year's record precipitation for the Year 2002. Additionally, there were initial costs to bringing certain sewer services in-house to be completed by City Staff. Also, capital improvements for Lift Stations 8, 15, and 18, installation of alarm/autodialers, purchase of a generator, and Inflow & Infiltration Control and Reduction projects were the cause of increased expenditures anticipated in 2003. . Finance Director Burton shared a comparison of local cities' sewer rates, noting there were six options for rate changes. Council indicated a preference for a rate increase to $70 per quarter. C. Stormwater Management Budget The Stormwater Management Budget draft contemplated revenues and expenditures of about $70,500, including operations and debt service payments for the Gideon Glen land acquisition. Finance Director Burton went on to explain a rate review had not taken place since 1993, and thus, at minimum, an inflationary increase (covering the ten-year period) was being recommended as additional stormwater projects were assumed over the course of the next year, and exact funding dollars were not identified at this time. Staff also recommended informing residents of the historical need for the proposed rate increases for the Year 2003. r CITY COUNCIL WORK SESSION MEETING MINUTES November 12, 2002 Page 3 of 4 D. Recycling Budget Finance Director Burton next reviewed the Recycling Budget draft, noting the City continued to receive grant monies from Hennepin County Grant Funds in the amount of $23,700 through 2004. After that time, however, funding had been cut for the grant program so future grant funding remained in question. While the number of recycling households within the City remained stable, EZ Recycling, the City's contracted hauler, had increased the rate charge to the City to $2.25 per household. Staff was recommending a small increase in the Recycling fee from $1.50 per household per month, to $1.75 per household per month to continue to cover necessary costs associated with this service. E. Liquor Operations Budget . Finance Director Burton explained many changes had taken place in the City's Liquor Operations in the past year. She noted the anticipated closing of the Tonka Bay Store on November 30,2002. She stated Staff had held preliminary discussions with the owners of the Oasis property to determine feasibility of building a liquor store on the site. As a result, Staff had prepared an early preliminary budget for a new store, contemplating construction and operation for the period of September through December, 2003. The Shorewood Plaza store had been impacted by the closing of Driskill's as part of the proposed construction of the Cub Foods, Inc. Store. While negotiations were pending regarding relocation within the mall, the 2003 budget reflected reduced profits, despite efforts to economize. Finance Director Burton noted the Waterford Store was forecasted to show a reasonable operating profit for the Year 2003. Finance Director Burton thanked Council for its efforts this evening regarding potential rate increases for the Enterprise funds. She stated she would provide budget information to residents in the City's December newsletter. 3. PARKS FOUNDATION . Administrator Dawson explained at the October 14, 2002, Council Meeting, Councilmember Turgeon requested this item be discussed to determine whether continuing staff support would be needed. He then provided background information for Council regarding the restructuring and reorganization undertaken by the Shorewood Parks Foundation. He also noted the fundraising activities introduced by the Parks Foundation in effort to provide funding support in the amount of $100,000 over ten years time. He introduced Ken Dallman, and Don Kelly, Parks Foundation members, to the Council. Councilmember Garfunkel questioned why a Park Commission member was not present at the Parks Foundation meetings. Parks Foundation Boardmember Dallman stated the bylaws explained both a Park Commissioner and Councilmember were expected to be present at each Parks Foundation meeting. Discussion ensued regarding the lack of participation by Commissioners, Councilmembers, and residents Boardmember Dallman stated the new bylaws demonstrated Council control over the actions of the Parks Foundation Board, and it would be nice to have the cooperative spirit to back the actions of the Board. Mayor Love stated he was willing to be the Council Liaison to the Parks Foundation Board. CITY COUNCn.. WORK SESSION MEETING MINUTES November 12, 2002 Page 4 of 4 't Councilmember Lizee stated she was pleased the Parks Foundation had restructured and streamlined their organizational processes with a positive agenda for fundraising. Councilmember Turgeon expressed continued concern for the small number of Boardmembers consistently attending meetings. She stated she believed this contributed to the lack of participation by other area residents, and questioned whether the City should continue to provide Staff support when she did not believe the Parks Foundation was committed to providing fundraising efforts for the City. Mayor Love stated the spirit of volunteerism was what was important, and he supported the efforts of the Parks Foundation. He also commented it appeared as if the Holiday Art and Craft Show had been successful, and he looked forward to more years of success for the Foundation. 4. ADJOURN Garfunkel moved, Zerby seconded, Adjourning the Work Session Meeting of November 12, 2002, at 10:12 P.M. Motion passed 5/0. . RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator . PAYABLES APPROVALS For 11/25/02 Council Meeting . Prepared by: (lcuh~l~ flk Catherine Elke, Sr. Accountant ~~ Reviewed by: Bonnie Burton, Fi e Director wson, City Administrator . Date:LI-c( I-();), , .. Date: 1//u/;2- Date: J/.pl.O~' -j/; 3/1 Check Approval Listfor 11/25/02 Council Meeting Check # Vendor Name Description Check Date Invoice # Amount 34058 ANCHOR PAPER COMPA COPIER PAPER 11/14/2002 14186700 $173.35 TOTAL FOR ANCHOR PAPER COMPANY $173.35 34059 ANDREWS, BETSY C. CHARM WINE HOLDERS 11/14/2002 $315.00 TOTAL FOR ANDREWS, BETSY C. $315.00 34060 BROWNING FERRIS IND. NOV SVC 11/14/2002 10002-020 $50.24 TOTAL FOR BROWNING FERRIS IND. $50.24 34061 EXCELSIOR FLORIST FLOWERS FOR L BROWN 11/14/2002 $43.67 TOTAL FOR EXCELSIOR FLORIST $43.67 34062 EXTREME BEVERAGE 11/14/2002 86524 $32.00 TOTAL FOR EXTREME BEVERAGE $32.00 34063 G & K SERVICES 11/14/2002 103102 $620.78 TOTAL FOR G&KSERVICES $620.78 34064 KINKO'S COPIES FOR RESIDENT 11/14/2002 06210003 $62.42 TOTAL FOR KINKO'S $62.42 34065 MARLIN'S TRUCKING 11/14/2002 11692/727 $34.65 34065 MARLIN'S TRUCKING 11/14/2002 11692/727 $34.65 34065 MARLIN'S TRUCKING 11/14/2002 11693/117 $51.75 34065 MARLIN'S TRUCKING 11/14/2002 11693/117 $51.75 34065 MARLIN'S TRUCKING 11/14/2002 11694n29 $26.10 34065 MARLIN'S TRUCKING 11/14/2002 11694n29 $26.10 TOTAL FOR MARLIN'S TRUCKING $225.00 34066 METRO COUNCIL ENVIR OCT SAC REPORT 11/14/2002 $99.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $99.00 34067 MIDWEST COCA-COLA B 11/14/2002 63207125 $69.22 34067 MIDWEST COCA-COLA B 11/14/2002 63207158 $138.24 34067 MIDWEST COCA-COLA B 11/14/2002 63297259 ($2.68) TOTAL FOR MIDWEST COCA-COLA BOTTLIN $204.78 34068 MINNCOMM PAGING 11/14/2002 52006811 $8.63 TOTAL FOR MINNCOMM PAGING $8.63 34069 MINNETONKA COUNTRY APPRECIATION PARTY D 11/14/2002 $500.00 TOTAL FOR MINNETONKA COUNTRY CLUB $500.00 34070 MINNETONKA REFRIGE REPAIR WINE COOLER 11/14/2002 $182.20 34070 MINNETONKA REFRIGE REPLACE FREON/FIX LE 11/14/2002 $211.12 TOTAL FOR MINNETONKA REFRIGERATION $393.32 34071 QUALITY WINE & SPIRIT 11/14/2002 188140-00 ($411.69) 34071 QUALITY WINE & SPIRIT 11/14/2002 189238-00 $463.72 34071 QUALITY WINE & SPIRIT 11/14/2002 189239-00 $453.84 34071 QUALITY WINE & SPIRIT 11/14/2002 189240-00 $7n.96 TOTAL FOR QUALITY WINE & SPIRITS CO $1,283.83 34072 SWANDBY, DONALD OCT CELUMILEAGE EXP 11/14/2002 $34.62 34072 SWANDBY, DONALD OCT CELUMILEAGE EXP 11/14/2002 $34.61 34072 SWANDBY, DONALD OCT CELUMILEAGE EXP 11/14/2002 $34.61 34072 SWANDBY, DONALD OCT CELUMILEAGE EXP 11/14/2002 $13.33 34072 SWANDBY, DONALD OCT CELUMILEAGE EXP 11/14/2002 $13.33 34072 SWANDBY, DONALD OCT CELUMILEAGE EXP 11/14/2002 $13.33 TOTAL FOR SWANDBY, DONAW $143.83 34073 WASTE MANAGEMENT 11/14/2002 0389479-1 $69.49 "Th~~~d~~N7;;:;;;;';'ii,"2(;lj2"':""'''''''':;:.':"~'''.'''''''''c".""'"'~'~:"'",":C~.r;'""""''''''''",'''.llO~'''''''''''''il''''':'W:'''''';,',:',.', :.<.:..:::c"",,,,,,,,,,,,,,:o,,,,,,,,,.,,,,,,,, ",,,,,:.s""""'''''''"'.'''''P:z;i'''::J"8"' . . . . Check# Vendor Name Description Check Date Invoice # Amount TOTAL FOR WASl'E MANAGEMENT $69.49 34074 ADVANCED IMAGING SO MONTHLY CONTRACT 11/21/2002 9084 $160.50 TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $160.50 34075 ANDERSON, KRISTI B. NOV CONTRACT SVCS 11/21/2002 $150.00 TOTAL FOR ANDERSON, KRISTI B. $150.00 34076 ARCTIC GLACIER INC 11/21/2002 DC231502 $24.48 34076 ARCTIC GLACIER INC 11/21/2002 DC231504 $37.56 34076 ARCTIC GLACIER INC 11/21/2002 DC231506 $30.60 TOTAL FOR ARCTIC GLACIER INC $92.64 34077 BERRY COFFEE CO 11/21/2002 315905 $22.00 TOTAL FOR BERRY COFFEE CO $22.00 34078 BIFFS, INC. 11/21/2002 W176555- $702.60 TOTALFOR BIFFS, INC. $702.60 34079 BURTON, BONNIE NOV MNGFOA MTG EXP 11/21/2002 $63.55 TOTAL FOR BURTON, BONNIE $63.55 34080 CHIEF'S TOWING INC TOW OF STALLED CITY T 11/21/2002 474470 $266.25 TOTAL FOR CHIEF'S TOWING INC $266.25 34081 CULLIGAN BOTTLED W A 11/21/2002 114X1526 $39.77 TOTAL FOR CULLIGAN BOTTLED WATER $39.77 34082 DAWSON, CRAIG MILEAGE 11/21/2002 $74.87 TOTAL FOR DAWSON, CRAIG $74.87 34083 EAST SIDE BEVERAGE 11/21/2002 314968 $294.20 34083 EAST SIDE BEVERAGE 11/21/2002 314968 $9.80 34083 EAST SIDE BEVERAGE 11/21/2002 314969 $681.95 TOTAL FOR EAST SIDE BEVERAGE COMPAN $985.95 34084 GOPHER STATE ONE-CA OCT SVC 11/21/2002 2100698 $37.20 . 34084 GOPHER STATE ONE-CA OCT SVC 11/21/2002 2100698 $37.20 TOTAL FOR GOPHER STATE ONE-CALL, IN $74.40 34085 GROUT, TWILA MILEAGE TO COMPUTER 11/21/2002 $35.33 TOTAL FOR GROUT, TWlLA $35.33 34086 HERMEL WHOLESALE 11/21/2002 383822 $494.40 34086 HERMEL WHOLESALE 11/21/2002 383824 $296.64 34086 HERMEL WHOLESALE 11/21/2002 383825 $164.80 TOTAL FOR HERMEL WHOLESALE $955.84 34087 ICMA RETIREMENT TRU PAYROLL DEDUCTIONS 1 11/21/2002 302131-11 $1.337.88 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,337.88 34088 JOHNSON BROS L1auo 11/21/2002 1477131 $1,044.89 34088 JOHNSON BROS L1auo 11/21/2002 1477132 $316.57 34088 JOHNSON BROS L1auo 11/21/2002 1477133 $514.94 34088 JOHNSON BROS L1auo 11/21/2002 1477134 $575.60 34088 JOHNSON BROS LlaUO 11/21/2002 1477135 $380.79 34088 JOHNSON BROS L1auo 11/21/2002 1477141 $173.70 34088 JOHNSON BROS L1auo 11/21/2002 1477142 $263.99 34088 JOHNSON BROS L1auo 11/21/2002 206978 ($4.83) 34088 JOHNSON BROS L1auo 11/21/2002 206979 ($5.58) 34088 JOHNSON BROS L1auo 11/21/2002 207007 ($20.00) 34088 JOHNSON BROS L1auo 11/21/2002 207090 ($20.75) 34088 JOHNSON BROS LlaUO 11/21/2002 207091 ($7.08) 34088 JOHNSON BROS L1auo 11/21/2002 208068 ($94.99) TOTAL FOR JOHNSON BROS LIQUOR CO. $3,117.25 34089 KENJARCHOINSURANC PUBLIC EMPL BLANKET 11/21/2002 6863 $86.00 !(.7,,~'!:-,::{:;f:,.:.?::'}.l.~~'4!ii~.'l:,il7J'.j~!~.:;j'.:.::;~'tEZ'ir.~~:ll~"!';;.t;\;;,~}S.U,':;'i,:iir':.'.:.>!;~.:".';$;'.~:nLlI~::;~:,~.~;'t,.:!'.";~~'. :,.';;,\'f..'J:."';...l,:\',:;;.:;,;;: c;t;;;.:i;:.::;,:;',;.:",:,._\,t,t.:.:'..:11}~:,~~!1'~';:'i:;:::;:;:.'!:i'.r:':;),j;'~~~'.:'it;tv.::::t,::'ii~i~~~';';:iM.Yi:'':-';;':.~'~':t;,,;;:; ;'r.~w ~~~~1~:.;..:ti1'f~..'t...~'i.'.\W1!:~il~1"~ '~~;.~1.T,oti:t~";~;,~::r: Thursday, November 21, 2002 Page 2 of 8 Check # Vendor Name Description Check Date Invoice # Amount 34089 KENJARCHOINSURANC PUBLIC EMPL BLANKET 11/21/2002 6863 $774.00 34089 KENJARCHOINSURANC PUBLIC EMPL BLANKET 11/21/2002 6863 $86.00 34089 KENJARCHOINSURANC PUBLIC EMPL BLANKET 11/21/2002 6863 $86.00 TOTAL FOR KEN JARCHO INSURANCE $1,032.00 34090 LABORE, CARLA PIZZA FOR ELECTION JU 11/21/2002 $46.65 TOTAL FOR LABORE, CARLA $46.65 34091 MACROMEDIAlMODUS M WEB SOFTWARE 11/21/2002 01713625 $581.68 TOTAL FOR MACROMEDWMODUS MEDIA $581.68 34092 MARK VII 11/21/2002 473609 $1,777.40 34092 MARK VII 11/21/2002 473615 $510.40 34092 MARK VII 11/21/2002 473618 $710.76 34092 MARK VII 11/21/2002 473619 $270.00 34092 MARK VII 11/21/2002 473620 $37.30 TOTAL FOR MARK VII $3,305.86 34093 MIDWEST COCA~COLAB 11/21/2002 63202183 ($1.73) 34093 MIDWEST COCA-COLA B 11/21/2002 63212174 $104.70 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $102.97 34094 MN CHILD SUPPORT PM CHILD SUPPORT - C SCH 11/21/2002 $173.51 TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51 34095 MN SUN PUBLICATIONS NOTICE OF ACCURACY T 11/21/2002 551270 $25.02 34095 MN SUN PUBLICATIONS GENERAL ELECTION BAL 11/21/2002 551272 $78.65 TOTAL FOR MN SUN PUBLICATIONS $103.67 34096 ORONO, CITY OF NOV ANIMAL CONTROL 11/21/2002 2391 $1,533.09 TOTAL FOR ORONO, CITY OF $1,533.09 34097 PANCHYSHYN, JEAN ELECTION EXPENSES/AP 11/21/2002 $21.20 34097 PANCHYSHYN, JEAN ELECTION EXPENSES/AP 11/21/2002 $306.88 TOTAL FOR PANCHYSHYN, JEAN $328.08 34098 PAZANDAK, JOSEPH MILEAGE 11/4 - 11/15/02 11/21/2002 . $128.48 TOTAL FOR PAZANDAK, JOSEPH $128.48 34099 PERA PAYROLL DEDUCTIONS 1 11/21/2002 $2,132.00 34099 PERA PAYROLL DEDUCTIONS 1 11/21/2002 $2,311.76 TOTAL FOR PERA $4,443.76 34100 PHILLIPS WINE & SPIRIT 11/21/2002 3269354 ($16.68) 34100 PHILLIPS WINE & SPIRIT 11/21/2002 3269355 ($8.57) 34100 PHILLIPS WINE & SPIRIT 11/21/2002 3269358 ($7.58) 34100 PHILLIPS WINE & SPIRIT 11/21/2002 3269359 ($4.55) 34100 PHILLIPS WINE & SPIRIT 11/21/2002 888144 $72.75 34100 PHILLIPS WINE & SPIRIT 11/21/2002 888144 $573.50 34100 PHILLIPS WINE & SPIRIT 11/21/2002 888145 $82.70 34100 PHILLIPS WINE & SPIRIT 11/21/2002 888145 $989.65 34100 PHILLIPS WINE & SPIRIT 11/21/2002 888147 $319.30 TOTAL FOR PHILLIPS WINE & SPIRITS $2,000.52 34101 PITNEY-BOWES INC. PSTG METER SEALING S 11/21/2002 758789 $75.98 TOTAL FOR PITNEY.BOWES INC. $75.98 34102 POTTS, KENNETH N. STATE V J. LINN EXPENS 11/21/2002 $327.94 TOTAL FOR POTTS, KENNETH N. $327.94 34103 QUALITY WINE & SPIRIT 11/21/2002 191689-00 $627.95 34103 QUALITY WINE & SPIRIT 11/21/2002 191690-00 $439.79 34103 QUALITY WINE & SPIRIT 11/21/2002 191713-00 $785.64 34103 QUALITY WINE & SPIRIT 11/21/2002 191822-00 $118.75 34103 QUALITY WINE & SPIRIT 11/21/2002 191823-00 $118.75 t','l!r.~:J,'J":ii:.'.:.:ct~jt;,'l'":':.\:J':U:E~.:..\t_'::;;L~:.l:.~).J.:..~~::!.;.:';:.~::-SG~::;.'!t\::qxt:r.t~~~,ji1)~~.\it..';:;.':.:.':~('i.\:llii.i\;.-::;::";;:,,.:.~r. .;,..;.:.~:;.::: :'~~!'f.';::.,~~?".:~;:;,i.:.;~,~"'1~~:o.-<t!; " :"''';'' "':.;.; '.:.~;;' \1.1.7 ~,,;.....~;:::.m:.wOll.d.i~rnltM,i;.;~i:'i:lll(';::;~=J.:~;,;:~:~<! .1j'Jr..f;:"~';!i;X!l~;~i:::~;;,'Ar,.)l'Jiil't(i r.::;..'.t::~1lim.'~1l1'::i;,",~t:~'!::!1::!\i;,..l:;:.~r::';;:.~Lr.';;":~ Tlzursday, November 21, 2002 Page 3 of 8 . . Check # Vendor Name Description Check Date Invoice # Amount TOTAL FOR QUALITY WINE & SPIRITS CO $2,090.88 34104 QWEST 11/21/2002 $99.05 34104 QWEST 11/21/2002 $261.99 TOTAL FOR QWEST $361.04 34105 SAM'S CLUB 11/21/2002 110202 $235.66 TOTAL FOR SAM'S CLUB $235.66 34106 SUN PATRIOT NEWSPA PUD -LECY CONST 11/21/2002 434'()2 $31.84 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $31.84 34107 TALLEN & BAERTSCHI OCTOBER SVCS 11/21/2002 $110.43 TOTAL FOR TALLEN & BAERTSCHI $1I0.43 34108 THORPE DISTRIBUTING 11/21/2002 278112 $1,447.70 34108 THORPE DISTRIBUTING 11/21/2002 278225 $557.20 34108 THORPE DISTRIBUTING 11/21/2002 278402 $4,281.40 TOTAL FOR THORPE DISTRIBUTING COMPA $6,286.30 34109 TONKA BAY.CITY OF LIQUOR LIABILITY INS 11/21/2002 $512.02 TOTAL FOR TONKA BA Y-CITY OF $512.02 34110 TRITON BAR & RESTAU COOLER FOR CONCESSI 11/21/2002 610 $1,001.88 . TOTAL FOR TRITON BAR & RESTAURANT SUPPLY $1,001.88 34111 WORLD CLASS WINES, I 11/21/2002 126575 $513.51 TOTAL FOR WORLD CLASS WINES,INC $513.51 34112 XCEL ENERGY 11/21/2002 2095-300- $1,445.10 TOTAL FOR XCEL ENERGY $1,445.10 34113 BELLBOY BAR SUPPLY 11/26/2002 36327800 $16.02 34113 BELLBOY BAR SUPPLY 11/26/2002 36327800 $31.80 34113 BELLBOY BAR SUPPLY 11/26/2002 36327900 $54.70 34113 BELLBOY BAR SUPPLY 11/26/2002 36328000 $35.91 34113 BELLBOY BAR SUPPLY 11/26/2002 36354800 $85.56 TOTAL FOR BELLBOY BAR SUPPLY $223.99 34114 BELLBOY CORPORA TIO 11/26/2002 24923800 ($6.18) 34114 BELLBOY CORPORATIO 11/26/2002 24939600 $306.00 34114 BELLBOY CORPORA TIO 11/26/2002 24939800 $205.00 34114 BELLBOY CORPORA TIO 11/26/2002 24939800 $85.40 . 34114 BELLBOY CORPORATIO 11/26/2002 24939900 $148.50 34114 BELLBOY CORPORA TIO 11/26/2002 24945900 ($12.51) 34114 BELLBOY CORPORA TIO 11/26/2002 24957800 $102.00 34114 BELLBOY CORPORATIO 11/26/2002 24984100 $1,350.85 34114 BELLBOY CORPORATIO 11/26/2002 24984200 $800.95 34114 BELLBOY CORPORATIO 11/26/2002 24984300 $802.55 34114 BELLBOY CORPORA TIO 11/26/2002 25038200 $209.75 TOTAL FOR BELLBOY CORPORATION $3,992.31 34115 BERRY COFFEE CO 11/26/2002 318627 $22.00 34115 BERRY COFFEE CO 11/26/2002 319683 $8.50 TOTAL FOR BERRY COFFEE CO $30.50 34116 BEST ACCESS SYSTEM LOCKS FOR WATER TOW 11/26/2002 MN-27295 $2,663.74 TOTAL FOR BEST ACCESS SYSTEMS $2,663.74 34117 BITUMINOUS ROADWAY BITCRETE 11/26/2002 84470 $817.39 TOTAL FOR BITUMINOUS ROADWAYS, INC. $817.39 34118 DAY DISTRIBUTING 11/26/2002 197120 $690.85 34118 DAY DISTRIBUTING 11/26/2002 197121 $19.20 34118 DAY DISTRIBUTING 11/26/2002 197121 $567.70 34118 DAY DISTRIBUTING 11/26/2002 197122 $549.85 ;r,.r1f~b'F: "~lii::;~;J!:_'"H'!i>.'.~::n:~CI'~;;;;;:<l'i.';!;;.ii:~,',~''!ii;:,\I!,~;i;Mfl.~:,!1:.:,\:i.:::::':.l,r,.;::.:J;.7';.';r.~f;l~i).i:'J;>~~;-;'~i'!.ro:~.t,;z:,:,;;;::;,",f.l,l i;;~~~;,';!:;::.:.~i.,.~1.f~:i!~..(J:~-r!:''''''-:'.:;;:::.~'ti:::~l;'::i;;:'i.1~;7';;'~,.\:'''',t;::',;i:;:.~,:-~~?!..'J;~~''.,,~';;':','i1!:.:.i'.,'G:;;'~~i;;J:~.t.:;;..\;.~~:.\ d.:','i;ii.UJ.,a:' .',:-;.;'~M:s.lt1!~.'li;;.!~=;:!.'S",:,',t:..' ;:r~.t.~:::";::'::_"i'.~ Thursday, November 21, 2002 Page 4 of 8 Check # Vendor Name Description Check Date Invoice # Amount 34118 DAY DISTRIBUTING 11/26/2002 197888 $149.85 34118 DAY DISTRIBUTING 11/26/2002 197888 $18.40 34118 DAY DISTRIBUTING 11/26/2002 197889 $699.78 34118 DAY DISTRIBUTING 11/26/2002 197890 $310.14 34118 DAY DISTRIBUTING 11/26/2002 198646 $396.15 34118 DAY DISTRIBUTING 11/26/2002 198649 $97.05 TOTAL FOR DAY DISTRIBUTING $3,498.97 34119 E-Z RECYCLING INC. NOV SVC 11/26/2002 4412 $5,973.00 TOTAL FOR E.Z RECYCLING INC. $5,973.00 34120 EAST SIDE BEVERAGE 11/26/2002 317168 $1,392.35 34120 EAST SIDE BEVERAGE 11/26/2002 317860 $1,042.70 34120 EAST SIDE BEVERAGE 11/26/2002 317860 $9.80 34120 EAST SIDE BEVERAGE 11/26/2002 317861 $688.50 34120 EAST SIDE BEVERAGE 11/26/2002. 320064 $612.75 34120 EAST SIDE BEVERAGE 11/2612002 320722 $19.60 34120 . EAST SIDE BEVERAGE 11/26/2002 320722 $1,426.60 34120 EAST SIDE BEVERAGE 11/26/2002 320723 $9.80 34120 EAST SIDE BEVERAGE 11/26/2002 320723 $756.65 TOTAL FOR EAST SIDE BEVERAGE COMPAN $5,958.75 . 34121 GEEK SQUAD DEC CONTRACT SVC 11/26/2002 $500.00 TOTAL FOR GEEK SQUAD $500.00 34123 GRIGGS, COOPER & CO 11/26/2002 599889 ($4.00) 34123 GRIGGS, COOPER & CO 11/26/2002 600074 ($8.50) 34123 GRIGGS, COOPER & CO 11/26/2002 600121 ($7.71) 34123 GRIGGS, COOPER & CO 11/26/2002 621139 $37.65 34123 GRIGGS, COOPER & CO 11/26/2002 621377 $373.61 34123 GRIGGS, COOPER & CO 11/26/2002 621381 $84.63 34123 GRIGGS, COOPER & CO 11/26/2002 621389 $326.17 34123 GRIGGS, COOPER & CO 11/26/2002 621670 $516.88 34123 GRIGGS, COOPER & CO 11/26/2002 621672 $238.08 34123 GRIGGS, COOPER & CO 11/26/2002 621680 $24.95 34123 GRIGGS, COOPER & CO 11/26/2002 621680 $578.71 34123 GRIGGS, COOPER & CO 11/26/2002 624640 $120.95 34123 GRIGGS, COOPER & CO 11/26/2002 624873 $98.52 34123 GRIGGS, COOPER & CO 11/26/2002 624874 $1,113.65 . 34123 GRIGGS, COOPER & CO 11/26/2002 624878 $435.38 34123 GRIGGS, COOPER & CO 11/26/2002 624879 $54.30 34123 GRIGGS, COOPER & CO 11/26/2002 624879 $955.28 34123 GRIGGS, COOPER & CO 11/26/2002 624887 $58.98 34123 GRIGGS, COOPER & CO 11/26/2002 624888 $728.40 34123 GRIGGS, COOPER & CO 11/26/2002 628370 $171.15 34123 GRIGGS, COOPER & CO 11/26/2002 628371 $254.10 34123 GRIGGS, COOPER & CO 11/26/2002 628375 $184.25 34123 GRIGGS, COOPER & CO 11/26/2002 628376 $361.57 34123 GRIGGS, COOPER & CO 11/26/2002 628383 $471.78 TOTAL FOR GRIGGS, COOPER & COMPANY $7,168.78 34124 HAWKINS WATER TREA 11/26/2002 DM81653 $80.00 TOTAL FOR HAWKINS WATER TREATMENT $80.00 34125 HEALTHPARTNERS DEC DENTAL PREMIUM 11/26/2002 175n639 $34.67 34125 HEAL THPARTNERS DEC DENTAL PREMIUM 11/26/2002 175n639 $34.67 34125 HEALTHPARTNERS DEC DENTAL PREMIUM 11/26/2002 175n639 $482.80 34125 HEALTHPARTNERS DEC DENTAL PREMIUM 11/26/2002 175n639 $34.66 TOTAL FOR HEALTHPARTNERS $586.80 ltmi.'-~*'~1::Jji[i:~ln~;~~(,"lf.'1iI~.J';,&l...t.;<;'~),r::' :"~:~1I~.f.im~;i~:r;;X~.':f:.,~";.~~.5:::;.;;;.'!ii-ri.:'~.u..'.U'Ji:.~}rr:i,;.".:.~.~~{€::.~S.-:'''.'J,::~~;'i''''::.~~i:':1.:.:.";r~'.0 :t.:t?.;c\'.t''!.,:,r,~'.1)J,~~"i.'..-{'~' ~;,',i;I~'r:8~'Z>:!:g.;;~\:;:::,",~~',1:~,~;;."~i.;\:i\,i.,~"~'iZ::",",l:; ;:'":;i~.~~::':~.:'30~:;]i~:,;];l!i.'!L~-arm~~:~!ij~:!'1r,~,7fD:i;;;;';':L,:.~,'i V :c::.~;;;:,~:,'5 Thursday, November 21, 2002 Page 50f8 Check # Vendor Name Description Check Date Invoice # Amount 34126 HENNEPIN COUNTY TRE 1 ST HALF PYMT 2003-AS 11/26/2002 CA2243 $40,000.00 TOTAL FOR HENNEPIN COUNTY TREASURER $40,000.00 34127 HOISINGTON/KOEGLER VISIONING PROJECT 11/26/2002 $2,123.80 TOTAL FOR HOISINGTON/KOEGLER GROUP $2,123.80 34128 JOHNSON BROS L10UO 11/26/2002 1480619 $1,088.05 34128 JOHNSON BROS L10UO 11/26/2002 1480621 $100.40 34128 JOHNSON BROS L10UO 11/26/2002 1480622 $2,266.34 34128 JOHNSON BROS LIOUO 11/26/2002 1480625 $932.96 34128 JOHNSON BROS L10UO 11/26/2002 1483790 $264.79 34128 JOHNSON BROS L10UO 11/26/2002 1483791 $391.62 34128 JOHNSON BROS L10UO 11/26/2002 1483792 $186.15 34128 JOHNSON BROS L10UO 11/26/2002 1483793 $506.03 34128 JOHNSON BROS L10UO 11/26/2002 1483794 $685.37 34128 JOHNSON BROS L10UO 11/26/2002 1483797 $322.91 TOTAL FOR JOHNSON BROS LIQUOR CO. $6,744.62 . . 4TH OTR LEVY PYMT $6,579.30 34129 LK MTKACONSERV. DIS 11/26/2002 TOTAL FOR LK MTKA CONSERV. DISTRICT $6,579.30 34130 LUBRICATION TECH, INC BRAKE FLUID/LUBRICAN 11/26/2002 899015 $387.58 . TOTAL FOR LUBRICATION TECH, INC $387.58 34131 MARK VII 11/26/2002 474118 $132.00 34131 MARK VII 11/26/2002 475944 $1,059.65 34131 MARK VII 11/26/2002 475945 $21.80 34131 MARK VII 11/26/2002 475948 $639.95 34131 MARK VII 11/26/2002 475950 $546.95 34131 MARK VII 11/26/2002 478243 $649.30 34131 MARK VII 11/26/2002 478244 $21.80 34131 MARK VII 11/26/2002 478250 $527.25 34131 MARK VII 11/26/2002 478251 $143.60 34131 MARK VII 11/26/2002 478252 $21.95 TOTAL FOR MARK Vll $3,764.25 34132 MEDICA DEC MEDICAL PREMIUM 11/26/2002 10233510 $397.05 34132 MEDICA DEC MEDICAL PREMIUM 11/26/2002 10233510 $397.06 34132 MEDICA DEC MEDICAL PREMIUM 11/26/2002 10233510 $5,189.63 34132 MEDICA DEC MEDICAL PREMIUM 11/26/2002 10233510 $99.26 . 34132 MEDICA DEC MEDICAL PREM 11/26/2002 10233512 $272.02 34132 MEDICA DEC MEDICAL PREM 11/26/2002 10233512 $3,281.60 TOTALFOR MEDICA $9,636.62 34133 METRO COUNCIL ENVIR DECEMBER WASTEWAT 11/26/2002 746877 $34,358.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $34,358.00 34134 MTI DISTRIBUTING COM PW SUPPLIES 11/26/2002 333925-00 $198.59 TOTAL FOR MTI DISTRIBUTING COMPANY $198.59 34135 MUNITECH, INC. DEC SVC 11/26/2002 7990 $5,100.00 34135 MUNITECH, INC. DEC SVC 11/26/2002 7990 $3,400.00 TOTAL FOR MUNITECH, INC. $8,500.00 34136 MYRON CORP PENS FOR APPRECIATIO 11/26/2002 42405670 $322.44 TOTAL FOR MYRON CORP $322.44 34137 OFFICE DEPOT 11/26/2002 18612829 $134.27 34137 OFFICE DEPOT 11/26/2002 18658126 $69.11 TOTAL FOR OFFICE DEPOT $203.38 34138 PHILLIPS WINE & SPIRIT 11/26/2002 890605 $27.03 34138 PHILLIPS WINE & SPIRIT 11/26/2002 890607 $24.80 34138 PHILLIPS WINE & SPIRIT 11/26/2002 892878 $66.30 l,!~"}!;'!iJ.~t?m":.;rr::~ra,'"jJ7~i'~;~ ~~;::-:;..,,{:;i:~:l~,~:.:''';~:.:tr.t'.it:;r:ltz.;.\:.'s.'<:,;..~:.j~~:,:E:m:'N.l:;;'~~.~;,;:<;,1:'1.,,~:.~.J.;."'\:!lJ.i~:~~~l!5;';::1,:,'..:.r(;.~'.it~.t.: :t;:il.~','1l!l.Y.:i~J'!"!',,&;"'~XPj'U;5~\"{l,::.tfl:~l:.k;~'~:l~~:!i.:r.;:.:.:.:~~?':-~';,i~'i;rr".'::;:'J~::'i..tf.':~;--':',~ "C~i;i'i.:,';'::;:"<:;:':;;J;:'.Q;:ii!i;'t.~"ti:jf~~,:::>~l0',\:::',. ',:J;'(';':.''! Thursday, November 21,2002 Page 6 of 8 Description Check Date Invoice # Check # Vendor Name 34138 34138 34139 34140 34141 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34142 34143 34144 34144 34144 34144 34145 34145 34146 34146 34147 34147 34147 34147 34147 34147 34147 34147 34147 34147 34147 34147 34147 PHILLIPS WINE & SPIRIT 11/26/2002 892879 PHILLIPS WINE & SPIRIT 11/26/2002 892880 TOTAL FOR PHILUPS WINE & SPIRITS QWEST 11/26/2002 TOTAL FOR QWEST S.O.S. PRINTING INC VISIONING BROCHURES 11/26/2002 64231 TOTAL FOR .S.O.8. PRINTING INC SCIENCE MUSEUM OF M COMPUTER CLASSES-P 11/26/2002 C56486 TOTAL FOR SCIENCE MUSEUM OF MN THORPE DISTRIBUTING 11/26/2002 278903 THORPE DISTRIBUTING 11/26/2002 278904 THORPE DISTRIBUTING 11/26/2002 278904 THORPE DISTRIBUTING 11/26/2002 278906 THORPE DISTRIBUTING 11/26/2002 278907 THORPE DISTRIBUTING . 11/26/20()2 .278907. THORPE DISTRIBUTING 11/26/2002 279104 THORPE DISTRIBUTING 11/26/2002 279494 THORPE DISTRIBUTING 11/26/2002 279495 THORPE DISTRIBUTING 11/26/2002 279495 THORPE DISTRIBUTING 11/26/2002 279496 THORPE DISTRIBUTING 11/26/2002 279496 THORPE DISTRIBUTING 11/26/2002 279579 THORPE DISTRIBUTING 11/26/2002 279689 THORPE DISTRIBUTING 11/26/2002 279689 THORPE DISTRIBUTING 11/26/2002 280146 TOTAL FOR THORPE DISTRIBUTING COMPA TRI COUNTY BEVERAGE 11/26/2002 127555 TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY UNUM LIFE INSURANCE DEC L TO PREMIUM 11/2612002 UNUM LIFE INSURANCE DEC L TO PREMIUM 11/26/2002 UNUM LIFE INSURANCE DEC L TO PREMIUM 11/26/2002 UNUM LIFE INSURANCE DEC L TO PREMIUM 11/26/2002 TOTAL FOR UNUM UFE INSURANCE CO WINE MERCHANTS 11/26/2002 64509 WINE MERCHANTS 11/26/2002 64510 TOTAL FOR WINE MERCHANI'S WORLD CLASS WINES, I 11/26/2002 126686 WORLD CLASS WINES, I 11/26/2002 126687 TOTAL FOR WORLD CLASS WINES, INC XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY XCEL ENERGY 11/26/2002 0145-009- 11/26/2002 0234-748- 11/26/2002 0408-607- 11/26/2002 0615-308- 11/26/2002 0677-702- 11/26/2002 1285-101- 11/26/2002 1373-808- 11/26/2002 1440-708- 11/26/2002 1564-303- 11/26/2002 1605-305- 11/26/2002 1724-866- 11/26/2002 1732-704- 11/26/2002 2001-503- Amount $135.00 $74.15 $327.28 $56.73 $56.73 $1,616.51 $1,616.51 $278.00 $278.00 $3,280.60 $48.00 $627.35 $192.47 $872.25 $24,35 $1,790.90 $428.70 $12.85 $208.65 $2,653.50 $11.50 $109.40 $744.90 $24.35 $179.60 $11,209.37 $32.75 $32.75 $235.11 $10.91 $13.64 $13.93 $273.59 $82.50 $82.50 $165.00 $40.89 $40.89 $81.78 $13.58 $12.76 $52.64 $3.14 $388.82 $13.99 $15.56 $153.65 $8.14 $84.28 $66.95 $2,358.54 $20.43 . . PAYROLL APPROVALS For 11/25/02 Council Meeting Prepared by: &~ fJk Catherine EIke, Sr. Accountant ~~ Date: I /-:(;'-O~ . Reviewed by: Bonnie Burton, Fin Date: II /u f;t-- Date: lL11J12- wson, City Administrator . Payroll Register Check # Last Name First Name MI Check Amt Check Date 1823 BAILEY BOYD C 1,257.62 11/19/2002 1824 BURTON BONNIE M 1,836.67 11/1912002 1825 DAVIS CHARLES S 1,183.38 11/19/2002 1826 EISCHENS JAMES E 837.25 11/19/2002 1827 ELIrn CATHERINE M 805.Q7 11/1912002 1828 FASCHING PATRICIA L 784.30 11/19/2002 1829 FmLD DALE F 651.46 11/19/2002 1830 GARFUNKEL JOHN J 184.70 11/19/2002 1831 GROUT TWILA R 823.39 11/19/2002 1832 HELLING PAMELA J 520.46 11/19/2002 1833. HIRSCH DANA M 234.30 11/1912002 1834 JOHNSON DENNIS D 1,231.12 11/1912002 1835 LIZEE CHRISTINE G 184.70 11/19/2002 . 1836 LUGOWSKI JOSEPH P 1,029.74 11/19/2002 1837 MASON BRADLEY J 1,081.03 11/19/2002 1838 MOORE JULIE K 314.77 11/19/2002 1839 NmLSEN BRADLEY J 1,027.10 11/19/2002 1840 PANCHYSHY JEAN M 1,097.35 11/19/2002 1841 PAZANDAK JOSEPH E 1,441.22 11/1912002 1842 RANDALL DANIEL J 1,280.98 11/19/2002 1843 SCHMID CHRISTOPHER E 705.62 11/1912002 1844 STARK BRUCE H 1,034.72 11/19/2002 1845 SWANDBY DONALD R 1,253.82 11/1912002 1846 TOWER TERRY R 1,015.49 11/19/2002 1847 TURGEON LAURA 184.70 11/1912002 1848 ZERBY MICHAEL S 184.70 11/19/2002 . 217543 ANDERSON SUSAN G 110.82 11/19/2002 217544 ARMSTRON MICHAEL R 200.03 11/19/2002 217545 BAKER RICHARD M 106.67 11/19/2002 217 546 BEARD BARBARA K 148.91 11/19/2002 217547 BERKEY DAMARIS E 141.99 11/1912002 217548 BIRON ANN M 112.55 11/19/2002 217549 BRECKE JERRY L 159.30 11/19/2002 217550 BRECKE SUSAN C 109.10 11/19/2002 217551 BROWN JENNIFER D 176.83 11/19/2002 217552 BROWN LAWRENCE A 1,894.00 11/19/2002 217553 BUCHER MARL YS J 173.53 11/19/2002 217554 BUESGENS CAROL J 236.42 11/19/2002 217555 CARLSON PAUL A 145.45 11/19/2002 217556 CHINANDER MARY A 124.67 11/19/2002 217557 COHEN SHEFTEL J 57.14 11/19/2002 Thursday, November 21, 2002 Page 1of3 Check # Last Name First Name MI Check Amt Check Date 217558 COLOPOULO MARY S 77.93 11/19/2002 217559 DAWSON CRAIG W 1,678.14 11/1912002 217560 DUFFY DAVID C 15.35 11119/2002 217561 EDRALIN LAURENCE A 143.09 11119/2002 217562 FISH REBECCA L 121.21 11119/2002 217563 GAGNE ROBERT L 237.23 11/19/2002 217564 GENG NANCY F 62.33 1lI19/2002 217565 GENG THOMAS W 250.50 11/19/2002 217566 GER'IZ DARLENE G 100.43 11/19/2002 217567 GNIFFKE BRUCE A 140.26 11119/2002 217568 GREGERSON V ALORIE J 187.80 11/1912002 217569 HEDTKE NIKKI L 85.06 11/19/2002 217570 HELGESEN PATRICIA R .. 929.25 11/19/2002 217571 HOLCOMB JOYCE E 107.35 11/19/2002 217572 HUNKINS LOUISE M 69.26 11/1912002 217573 JENSEN ANGELA D 80.28 11/19/2002 . 217574 JEWELL CHARLES E 250.50 11/1912002 217575 JEWELL RUTH D 124.67 11/19/2002 217576 JOHNSON LINDA A 243.34 11/19/2002 217577 JONES CHRISTINE L 96.97 11/19/2002 217578 KENDRICK JAMES E 227.03 11/19/2002 217579 LABORE CARLA K 273.36 11/19/2002 217580 LARSON AUDREY L 206.06 11/19/2002 217581 LA TTERNER SUSAN M 143.72 11/1912002 217582 LATTERNER SUSAN M 329.06 11/1912002 217583 LOVE CLIFFORD W 222.15 11/1912002 217584 MAJESTIC nLL D 311.99 11/19/2002 217585 MARRON RUSSELL R 41.72 11/19/2002 217586 MONJAK ROBERT K 233.52 11/1912002 . 217587 NELSON CORY J 176.62 11/19/2002 217588 NOACK JEROME C 124.67 11/1912002 217589 NOREN KATHLEEN I 235.49 11119/2002 217590 OGIN ELEANOR M 133.34 1lI1912002 217591 OLIVEIRA CHRISTOPHER L 236.67 11/1912002 217592 P AE'IZEL THERESE L 140.26 11/19/2002 217593 PARENT MICHELLE L 589.73 11/1912002 217594 PETERSON CYRIL A 124.67 11/19/2002 217595 PETERSON NORMA 0 232.03 11/1912002 217596 PICHA JEANNINE H 278.78 11/19/2002 217597 RABY JEAN A 69.26 11/1912002 217598 RABY TEDDY T 69.26 11/1912002 217599 REESE FRANK L 240.69 11/19/2002 217600 REUTIMAN MARY L 291.97 11/1912002 Thursday, November 21, 2002 Page 2 of3 Check # Last Name First Name MI Check Amt Check Date 217601 SCHMITI MARY M 155.84 11/19/2002 217602 SMEL1ZER ROSE 76.18 11/19/2002 217603 SMEL1ZER VIRGIL L 155.84 11/19/2002 217604 SOBOLESKI TIMOTHY E 65.80 11/1912002 217605 SPANNAUS BARBARA R 219.79 11/19/2002 217606 THURSTON DOROTHY M 235.27 11/19/2002 217607 TREBNICK MILDRED F 275.33 11/19/2002 217608 YAEGER MARJORIE V 124.67 11/19/2002 Total of Checks $37,324.79 . . Thursday, November 21, 2002 Page 3 of3 . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM DATE: November 21,2002 TO: Honorable Mayor and Councilmemtiers . 0 ~ Bonnie Burton, Finance Directo~ FROM: RE: Annual Property & Liability Insurance Renewal CC: Craig Dawson, City Administrator ~ Background The City's Property/Liability Insurance package renewed on November 1, 2002. The City's municipal insurance coverage is through the League of Cities Insurance Trust. The total package renewal premium for next year is $78,759 compared with $84,303 last year. This municipal package includes property, liability, worker's compensation, liquor liability, bond, and umbrella coverage. Premium Reduction We were pleased to learn that the proposed expense for the property and liability portion of the package decreased substantially because the City's experience mod has improved from 1.734 to 1.106. The City is doing a good job with risk management and loss control. A summary of the city's coverage is attached for your review. Please note the grand total for the package is $78,759 and the 2002 City budget allocated $86,700 across all funds for all lines. {) PRINTED ON RECYCLED PAPER .J3B Insurance Renewal - Page 2 Liability Coverage Limits This motion is considered by the City Council each year. Minnesota State Statutes set tort liability limits for governmental units at $300,000 per claim/$750,000 total claims per occurrence. The City carries tort liability at statutory limits and has excess liability coverage of $1,000,000. The City's insurer allows cities the option of waiving this limit, thereby allowing payment of a larger claim. By waiving the statutory limit, the city opens itself to larger claims and higher insurance costs. In prior years, staff has recommended, and the City Council has elected, to riot waive the statutory limits. It is again the staffs recommendation that the Council approve a motion that does not waive the statutory tort liability limits for the 2002/2003 insurance renewal. Please advise if you would like additional information or if we can be of further assistance. . . NUV-~l-~~~~ l~:~~ K~N JH~~HU H~~N~Y LL~ ~~~~~4~~~~ ~.~~/lb (f~ KEN JARCHO INSURANCE AGENCY, LLP Phone (952) 884-2358 Fax (952) 884.6540 9052 Lyndale Avenue South Minneapolis. Minnesota 55420 CITY OF SHOREWOOD INSURANCE PROGRAM NOVEMBER 2002 . The City of Shore Wood has been insured with the League of Minnesota Cities Insurance Trust since 1986. This program was established in the early 1980's With the intent of insuring cities Without producing profit for the insurance carrier. Ninety percent of the cities that are eligible are enrolled in the program. The program has been very successful in maintaining competitive rates in addition to paying dividends based on the program's loss ratio, not the loss ratio of the . individual city. Loss ratios are based on the annual renewal premiums e~cluding any dividends paid. the City of Shorewood has qualified for a dividend most years and the following is a list of the most recent dividends paid: 1995 - $18,763.00 1996 - 525,519.00 1997 . $22,722.00 1998 - 518,306.00 1999 .. $13,179.00 2000 · S 9,113.00 2001 - 512,388.00 . 3 Year Loss Ratio is 110% and the 5 year Loss Ratio is 82%. Tbe League is mailing current loss runs which 1 will forward to you. Our agency has written coverage for Shorewood since 1984, originally with Marineo Insurance Company out of Texas, and then through the LeaflUe program. Annual premiums are based on the total program's experience and Shorewood's experience within the program. The total package renewal premium for 2002-2003 is $44,112.00 compared to $52,287.00 last year. The annual UmbreUa premium for 2003-2003 is $5,437.00 compared to $7,108.00. This includes any exposure changes per the application that was submitted. The City of Shorewood has always elected to renew "without the waiver of monetary limits on tort liability established by Minnesota Statue 466.04". Our underwriter at the League has informed us that a larae majority of cities she works with choose this option. :z c <r 1\ ~ ~ f1} n t-i ~::tIg~~"" n,gg;-3 B'~ ~n ~ .... I .... ='1:1" Q.n> .....sn OCn>1:" ""I=r' I:I"~ ~ 1\ = ; ~ Q. .... ftl UQ lS Cl n ....Stl>Qc:TQ ~ it =' .t"4 0= n> G C lS 1:1 tl> iJQI:I ::t.go;1Qa1= g."I I 1\ e. .. ri m tr g iCliJQ=='" ~Q.fa)n> I:lt..l:l -~ W ~ <<: ~Q.~ flJiCl I -< a g fa):!!DQfa)c::l- . - == ~ !.~ CD (D .... ~ .. o fII 1\ - n P " Eft. 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J Hl'<I..-HU HL::Il:;NI..- Y LLJ-' ~~~~~4~~~~ ~.~~/lb Page -2- Liquor Stores Continued Commerical General Liability $1,000,000.00 General Aggregate 500,000.00 Each Occurrence Liquor Liability 500,000.00 LiabUlty Limit 23720 Highway 7 19905 Highway 7 .10,000.00 Money & Securities", Inside 1 0,000.00 Money &Securities- Outside 1058982 United Fire & Casualty' 100,000.00 Public Employees Bond 100,000.00 Depositor's Forgery $ 9,682.00 11/1/02 .. 1111/03 $ 1,032.00 . 02-000276-20 League of Minnesota Cidties 11/1/02 -11/1103 Workmen's Compensation & Employer's Liability $1,000,000.00 Bodily Injury - Each Occurrence 1,000,000.00 Bodily Injury by Disease - Agreement Limit .See Attached Quote based on Estimated Annual Payrolls Indicated $17,951.00 906006-08506295-02 Auto Owners 60,989.00 Computer Equipment Per Schedule 6,500.00 Laptop 11/1102 .. 11/1103 545.00 . ~ ~ ~ ~ :E~ o II) . "Cl"d tij ~ a1i ..... !:i ~~ v e <.) III &t ~ .. 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Zil:I - rn 00 f;I;lS 00 ~n i.a ". 0> ~ Il,) .c; ~ 5r-.o ~ I ~ . lIIJ. 4) a s fI) ~ rI.I .~ ~ ~t) $~ 'd~ lla ~~ ~1J ;'8 .... ..0 -0 ~o :.:::~ t:~ o > ; 8 op .~s .!3 ~ ..... ....... i~ g<t-c o ~ a.~ -E Jj. bO '" il " ~i ~ ~i a .... v 3 0.;; .8 0 .~ E-t..... 0 ...; ~ I~ !i ~ Q a .... .~ ~ o ~ ~ r-t I ~ "'-t ~ ;<; ~ ...: ~ a: ~ ~ ~ ~ ~ a 'E ~ ~ ~ "'"I 8 ~ s D a ..... tIJ ~ ~ ~ ~ ..! ~ ~ ~ ... E a ~ .... '0 .... i j)., CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: November 21, 2002 . RE: Setting Date for Smithtown Road Open House The Park Commission has recommended a meeting date for the Smithtown Road open House for January 14, 2002 at the Southshore Senior Community Center from 5:00 p.m. to ,7:00 p.m. Staff recommends approval to accept this date and time for the open house. . ft ~J PRINTED ON RECYCLED PAPER $13~ .. , l . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works . DATE: . November 21, 2002 RE: Authorization Accepting Proposal for the Stormwater Management Plan Approximately two years ago, the City of Shorewood adopted the Comprehensive Stormwater Management Plan for the City of Shorewood. At the time that this was adopted, the City acknowledged that the draft plan would have to be reviewed an approved by the Minnehaha Creek Watershed District (MCWD),the Board of Water and Soil Resources (BWSR), and the Metropolitan Council. . At that time, there were ongoing discussions amongst those at MCWD with regard to the mandate of incorporating what is known as a Function and Values Assessment forall of the wetlands within each city's stormwater management plan. Because.ofthat debate, the approval of the City of Shore wood's plan was never received. The purpose of the Functions and Values Assessment is assist cities and watersheds with the following: . What is the potential for restoration or enhancement of a particular wetland? · What type of vegetation exists? · What type of animal habitat will a particular wetland support? · Is any particular wetland basin suited for flood control or stormwater treatment? . What are the impacts to a wetland if additional runoff is directed to the basin? The good news is that out of that debate, the MCWD contracted to have the Function and Value assessment completed in each city. Presently the data for Shorewood is nearly completed. Per the mandate of the MCWD, this information is to be incorporated into the City's Stormwater Management Plan before it can be approved. Attachment 1 is a proposal from WSB and Associates, Inc. to complete the stormwater management plan. Over the past few months, they have been assisting Staff in ferreting out from MCWD what other items remain for the plan to be adopted by MCWD. ft ~~ PRINTED ON RECYCLED PAPER ~3[) .. }1 Mayor and City Council WSB Proposal November 21, 2002 Page 2 of2 Staff has reviewed the proposal and finds this to be in order. If approved, the funding for this would be taken from the City of Shorewood Stormwater Management Fund. . . II j' ': . . ~ WSB &; Associates, Inc. Memorandum To: Larry Brown, City of Shorewood From: Andi Moffatt Peter R. Willenbring, P.E. Date: November 18,2002 Re: Comprehensive Water Resource Management Plan Update WSB Project No. 1074-08 As requested, we have reviewed the steps that would be necessary to update the City of Shorewood Water Resource Management Plan (WRMP) and submit it to the Minnehaha Creek Watershed District and Riley-Purgatory Bluff Creek Watershed District for review and approval. The items that remain to be completed within the Plan include the following: X Update/revise Section N -Goals ahd Policies X Update/revise Section VII - Implementation Plan X Incorporate the wetland functions and values assessment that has been provided by the MCWD. This is anticipated include revisions to the goals and policies. X Update the figures/maps in the Plan X Include any updated hydrologic/hydraulic modeling X Review and update the Plan based on updated MCWD rules and RPBCWD rules The cost estimate to complete this work is $5,000. Reproducing the Plan will be an extra cost to this estimate and will be billed based on reproduction costs. It is our understanding that the City does not wish to take on the Local Government Unit (LGU) or permitting authority role. Ifthe City does wish to take over the permitting authorities, significant revisions to the Plan and drafted ordinances in conformance with the MCWD will be required. The cost to complete this work would be significantly higher than provided by this estimate. If you have any questions, or wish to authorize this work, please feel free to call Pete at (763)287- 7188. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM DATE: November 20, 2002 CC: Mayor and City Council Members Jean Panchyshyn, Executive SecretarylDeputy Clerk ~ Craig W. Dawson, City Adminis~tor ~ ~ Bonnie Burton, Finance Director ~ Annual Appreciation Party . TO: FROM: RE: The annual Appreciation Party is scheduled for Friday, December 6, at the Minnetonka Country Club. This year's planned program is much like past years, which includes a social hour, dinner, entertainment, and a small party favor for each guest, as a token of appreciation for their service during the past year. . Each year; weare faced with rising costs for this event. This is due in part to inflation, and also to the increased number of guests in attendance. Staff does its best to plan a pleasant event, at the same time being conscientious of staying within a reasonable budget. Last year approximately 134 guests attended. This year we are planning for about the same turnout. Formany years, there has existed a budget for appreciation activities. And, for many years, the estimated budget has not been increased to reflect these rising costs. Therefore, it will be necessary for Council to authorize the use of additional funds for this event. COUNCIL ACTION A motion authorizing up to $3,000 from the Council Contingency fund for the Annual Appreciation Event. #3E" ft ~.1 PRINTED ON RECYCLED PAPER . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works . DATE: November 21,2002 RE: Setting Date for Radission Road Open House Meeting It has been recommended that an open house be conducted for the Radission Road residents to discuss existing traffic patterns and roadway conditions. Up until this time, schedules have not permitted this item to be addressed until now. Staff is recommending that the Date of December 4 be set for the open house. Mr. Dennis Jabbs, of 20915 Radission Road, has requested that the City Council perform a.walk along the route such that a real perspective can be attained. . However, due to the time of daylight hours available, it will be difficult to conduct a field investigation or walk in the early evening. If acceptable by the City Council, Staff is recommending that the date be set for December 4,2002 at 6:30 p.m. at the Shorewood City Hall. Staff will photograph key areas of the roadway and have these pictures posted at the meeting for discussion. Staff is recommending approval of the motion that sets the date of the public open house meeting for Radission Road on December 4, 2002 at 6:30 p.m. at the Shorewood City Hall. n t..1 PRINTED ON RECYCLED PAPER 1J:31f . .. CITY OF SHOREWOOD PARK COMMISSION MEETING WEDNESDAY, NOVEMBER 13, 2002 5755 COUNTRY CLUB ROAD SHOREWOOD CITY HALL 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING DRAF'f Chair Arnst called the meeting to order at 7 :04 P.M. A. Roll Call Present: Chair Arnst, Commissioners Young, Davis, Bartlett, Meyer, and Callies; City Engineer Brown Absent: Commissioner Palesch, City Council Liaison Zerby, and Mark Koegler of Hoisington Koegler Group . B. Review Agenda Bartlett moved, Young seconded, to approve the Agenda as submitted. Motion passed 6/0. 2. APPROVAL OF MINUTES A. Park Commission Minutes of October 8, 2002 Chair Arnst corrected page 3, paragraph 3, to read "... the overall Comprehensive Plan.". Also, page three, paragraph 4, to reflect "...the entire Comprehensive Plan in 2005.". Chair Arnst revised page 8, paragraph 6, to read as follows, "...that the previous City Council had received a petition from the neighbors to run...". . Page 10, paragraph 8, Chair Arnst added "...Park Commissioner who had carried the petition...". 3. MATTERS FROM THE FLOOR There were none. 4. REPORTS A. Report on City Council Meetings of October 14 and 28, and November 12,2002 As the City Council liaison was not present to make his report, Chair Arnst asked Engineer Brown to report on the Council meetings of Oct. 14,28, and Nov. 12. While unprepared to report on the October meetings, Brown suggested the City Council agendas be added to the Park Commission packets in order to ensure Commissioners can question anything of interest to them. Callies pointed out that the Commissioners do get the agendas at home, and are capable of accessing the it5A PARK COMMISSION MEETING MINUTES NovernberlJ,2002 Page 2 of8 .' Council Minutes on the web site to answer any of their questions. While she was disappointed no liaison was present, Chair Arnst asked if Engineer Brown could report on the November 12,2002 Council meeting. Brown reported that the City Council accepted a petition to allow the Cub Foods developer to extend a private watermain down Yellowstone, through the Lyndon Hills plat, to service the Cub Foods site. He indicated that far more questions remain than answers and the City is now in the position to draft a license agreement between the developer, to try to address all of the issues that are out there. Brown added that it is presumed that the watermain would be conveyed to the City after installation. The second item Brown felt of interest to the Commission was a discussion between Park Foundation members and the Council during a work session last evening. While Foundation productivity was discussed at great length, the Foundation claimed that the City had more power over them than they would admit, or the Foundation would like. Brown noted that the Foundation did raise $4,500 hosting the craft fair last weekend for the City. 5. REVIEW AND FINALIZE PRIORITY POLICY . A. Discuss plan for fmalizing and recommending to Council Brown explained that, based on comments from previous Park Commission meetings, staff made revisions to the Priority Policy for review. He pointed out several key changes to the policy, including, removal of paragraph one, the addition of several definitions, and the revised equation reflecting number of teams per organization versus players, to name a few. Chair Arnst asked if the City Attorney would need to review this document. Brown indicated that it would not be necessary for a policy document to be reviewed by the City Attorney. Meyers questioned whether the City, or Park Coordinator, could make changes to the document. . Brown pointed out that the Park Coordinator would have the ability to make modifications as needed. Meyer stated that the Commission's intention would be to follow this document pretty closely. Callies questioned the "K" Factor. Brown indicated that the "K" Factor had been removed, and the equation was purely mathematical, in order to ensure everyone was treated equally. Davis recommended that "P", the number of players, be changed to represent the number of teams in the organization as discussed previously. Chair Arnst asked Brown if other staff members had reviewed the document in order to achieve additional feedback. . .J PARK COMMISSION MEETING MINUTES November 13, 2002 Page 3 of8 Brown stated that he and other staff members had worked most every scenario they could think of. Other than the minor changes discussed, Chair Arnst inquired whether the document could be moved forward to Council for action. She complimented Brown and the Commission on creating a clean and concise document. Meyer moved, Young seconded, to recommend to the City Council that they enact the Park Priority Policy with the minor changes discussed this evening. Motion passed 6/0. B. Set date for meeting with representatives from Sports Organizations With regard to setting the Sports.Organization meeting date, Brown indicated that it would be difficult to hold the meeting before January 28, 2003, if the City truly wanted to involve the Park Coordinator and have that person up to speed. . Chair Arnst concurred, stating that it made little sense to hold the conference prior to that date, since the City had many things to accomplish that precede the meeting. Meyers questioned when the supposed MCES scheduling meeting took place in the past. Brown indicated that meeting was to have taken place in March. Meyers asked why the City doesn't have their meeting in March as well. Chair Arnst stated that the City Administrator had recommended they hold the meeting sooner. Callies asked if the purpose of the meeting was to introduce the new Park Coordinator to the sports organizations and begin the scheduling process. . In general, Brown cited the need to advertise and get the Park Coordinator on board, compile the information packets, advertise the meeting to the sports organizations, and familiarize the Coordinator with Policy and Parks prior to the meeting date. Meyers stated that the Commission agreed there was much to accomplish before the sports informational meeting. Due to the amount oflead time required, Brown suggested the meeting be scheduled for February. Since the sports organizations would like a meeting now, Chair Arnst asked Brown to communicate to the sports organizations letting them know where the City was with respect to the position and the meeting. Callies questioned why the organizations were pushing for a meeting now, when what had occurred in the past happened in March. Chair Arnst maintained that the organizations were apprehensive about what the new policy would mean to them. Since they are used to getting the fields and times they want, they are afraid they won't end up with what they need. She encouraged Brown to include the meeting date in the letter and tell them what to expect at the meeting, introduction to the Park Coordinator, policy, and scheduling. . PARK. COMMISSION MEETING MINUTES November 13, 2002 Page 4 of 8 , .. Brown stated that he appreciated the Commission's patience and asked for an alternate date. Young stated that he felt it unfair to launch a new person, in the Park Coordinator position, without adequate time to prepare. Brown agreed, stating that it would be a poor choice for the City not to bring this person up to speed, after devoting all the time and effort into creating the position and policy in the first place. The Commission agreed upon Wednesday, February 5th, 2003 for the meeting. Chair Arnst asked if the City hadJet MCESlmow that they were not going to be handling the sports scheduling any longer. Brown indicated that he would send a letter to MCES letting themlmow that the City would be handling their own field scheduling. Chair Arnst requested the Commission be supplied with copies of the MCES and sports organization letter. . Meyers asked where and when the Park Coordinator position would be advertised. Brown stated that the position would be advertised in November in the local paper and on the website. Chair Arnst suggested they advertise through the Minnesota Park and Recreation Association as well. 6. MASTER PLAN REVIEW-Koegler A. Discuss plan for fmalizing and recommendations to Council Since Mark Koegler was not present and the Park Plan draft had just arrived, Chair Arnst recommended the Commissioners take ten minutes to review the proposal. Chair Arnst indicated that her intention . would have been for the Commissioners to preview this in advance of the meeting, discuss the changes this evening, and forward the document to Council by the end of the year. At this time, Chair Arnst noted that they would have one more meeting to finalize the plan before sending it to Council on December 16, 2002. The Commission reviewed the Plan page by page. In general, Davis suggested that references to MCES throughout the plan be removed. CF-2: Chair Arnst questioned item #15, periodic studies. Brown stated that the document would not remain idle, and would be subject to review, as is the Comprehensive Plan. Brown commented on the use of the term "mini-park", and questioned where the language for this came from. . .: PARK COMMISSION MEETING MINUTES November 13,2002 Page 5 of8 Chair Arnst asked where, in general, the "classification system" came from and why it was included in the plan at all. She added that the Skate Park had been entirely missing from the report. CF -3: Bartlett asked if horseback riding or snowmobiling were allowed uses in the City of Shorewood. Brown stated that horseback riding is allowed by permit. CF-4: The Commission agreed that the general classification system was unnecessary, and should be removed from the report, whereas the Existing Park Classification system would suffice. CF-5: Chair Arnst reiterated the need to include the Southshore Community Park, skate park, within the existing park plan andfelt the park sizes should be checked for accuracy. Chair Arnst felt the maps were somewhat out of sequence or oddly placed and believed more consideration should be given to their placement within the document. . CF -7: It should be noted that the hockey warming house contains restrooms. Davis suggested the "tot lot" reference be changed throughout the document to playground. CF - 11: As the ownership agreement had been located, it was recommended that the property ownership paragraphs be removed. Callies questioned what concession stand the plan referred to at Cathcart. Chair Arnst recommended that once staff confirms that the concession stand symbol has been removed from all existing maps, the reference to a concession stand should be removed altogether. CF-13: Unorganized activities was changed to informal activities. . The last line, adopted was changed to maintained. CF- 19: Meyer suggested the fields simply be labeled softball, baseball, and Babe Ruth fields, in an attempt to broaden the terminology. Callies suggested they remove the first two lines of the Deficiencies in Service paragraph. CF-20: Change investigating to implementing in the first paragraph. CF-21: Brown recommended they revamp the Park Scheduling paragraph altogether to indicate that in- house scheduling began in 2003. Overall, Chair Arnst reiterated the Commission's desire to include the survey results and feedback from the open house. She further suggested that the use of adjectives be limited, wordiness be pared down, and the map placement be improved. Meyer suggested that the Commissioners be given an opportunity to preview the revised Plan prior to the next Commission meeting on December 10,2002. . PARK COMMISSION MEETING MINUTES November 13, 2002 Page 6of8 Since the City is paying for the service, Chair Arnst indicated that she would expect the Commissioners be given an opportunity to preview the changes made this evening prior to the next meeting. 7. REVIEW mSTORY OF TRAIL PLANNING PROCESS AND SPECIFICALLY, SMITHTOWN ROAD EVALUATION Meyers questioned why the Commission had not received information in their packet regarding the Smithtown Road trail planning process. Brown shared with the Commission the history behind the Smithtown Road Trail Planning Process. In essence, Brown stated that the City had attempted to approach homeowners to ask them to donate their r- o-w to build a trail. Homeowners, in turn, asked to see specifics regarding how much oftheirland they would be donating before committing to the easement. The City has since generated plans, with the help. of WSB, and would like the Park Commission to host an Open House to get a better sense of people's reactions and whether they would be inclined to approve the easements. In the past, the west enders have . been in favor of a trail, while the vocal east enders have adamantly opposed a trail. The Commission would need to reassure the east enders that the proposed trail does not effect them. Chair Arnst asked what the City would do if only half supported trail construction. She added that, likely, the east enders would attend and try to dissuade the west enders of supporting a trail at all. Brown indicated that the Park Commission should then make a recommendation to the City Council based on this kind of feedback. With regard to the 5 east end households, Brown reiterated the need to reassure them that the trail does not include them even though they don't believe it. Chair Arnst maintained that the Commissioners would not be required to answer any questions they didn't know. She pointed out that there would be people like Brown, Bailey, and Dave Hutton, ofWSB, present to field questions. Chair Arnst felt an informal open house format would lend itself better to collecting information, names, addresses, and trail position. Young inquired if other communities had guidelines to follow, since this process could feasibly go on . forever. He asked when the City would decide to let it go. Brown believed that the "429" process, where decisions can be made based on 55% on a petition would dictate here where to go. He indicated that, based on his investigation, all other communities are facing similar battles. Young questioned whether the funds were even available to proceed with a trail of this magnitude or expense. Brown stated that the City has $1.7 million in state aid funding available, which can be used towards the redevelopment of Smithtown, including the trail. The entire cost of which is estimated at $1.5 million. Chair Arnst asked if there would be assessments for any of the residents. Brown pointed out that County Road 19 is also a state aid project, and based on problems regarding the liquor store operations, the costs are steadily increasing from $3 to $4 million. While there are many . PARK COMMISSION MEETING MINUTES November 13, 2002 Page 7 of 8 demands for state aid funds, the state is threatening Shorewood either use their dollars or they will end up losing them in the near future. Brown pointed out that new legislation has allowed Cities to bond for local roadway improvements, which may impact how we do road improvement projects in the future. Due to the political environment with Tonka Bay regarding the Liquor Store, Brown questioned the viability of the County Road 19 intersection project at this time. Chair Arnst suggested the Commission set a date for the Open House and educate themselves in the interim. Callies asked whether people might have questions regarding the Smithtown Road improvements as well. Brown indicated that, despite the trail issue, the City Council has said the roadway work would be done in 2003. . Chair Arnst reiterated the importance of telling people the total cost to them and asked Brown ifhe would know by the Open House whether there was to be assessments. Brown stated that he felt that he could say with great certainty that the residents would not be assessed. Young asked if the west end neighbors would be able to see specifically how much land they would have to give up to decide if they want a trail or not. Brown stated that the trail would be clearly marked on the north side with precise measurements. This would provide the residents with new information they asked for previously. Young questioned if specific invitations would go out to every household. . Brown reiterated that the City needs to walk a fine line by offering up this great amount of detail without offending people that this is a specific proposal. Meyers suggested they add language that recognizes this proposal is what the residents had asked for. By stating that, based on previous open houses and resident feedback, the City has put together a new plan. Chair Arnst asked Brown to have Callies review the invitation before it is sent out to make sure that any controversial language is pulled out. A. Discuss date for neighborhood open house In lieu of the January Park Commission meeting, the Open House will be held on Tuesday, January 14, 2003, from 5:30 - 7:00 P.M. at the South Shore Center. 8. DETERMINE PARK LIAISON TO CITY COUNCIL FOR DECEMBER November 25 - Davis December 16 - Callies \ PARK. COMMISSION MEETING MINUTES November 13, 2002 Page 8 of8 9. NEW BUSINESS There was none. 10. ADJOURNMENT Meyer moved, Bartlett seconded, adjourning the Park Commission Meeting of November 13, 2002, at 8:55 P.M. Motion passed 6/0. RESPECTFULL YSUBMITTED. Kristi Anderson Recording Secretary . . "'. .. . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City ,Administrator FROM: Larry Brown, Director of Public Works DATE: November 21,2002 RE: Final Draft Park Priority Policy On November 13,2002 the Park Commission recommended approval of the draft Park Priority included in this report as Attachment 1. This policy will assist the new Park Coordinator in allocating field usage for organized sporting events. Quite simply the equation derived applies a weighted average to each organization requesting field time against the total number of eligible teams requesting field time. Therefore, every organization receives an allocation of time proportional to their size. It was acknowledged during discussion of this policy that there are many possible ways of setting this type of policy. However, this particular method is very "defensible." Each organization has an equal opportunity to obtain field time. If approved, the Park Coordinator and City Staff will present this policy at the preseason meeting for sports organizations on Tuesday February 4th, 2003 at 6:30 p.m. Staff is recommending approval of a motion that accepts the Park Priority Policy for the City of Shorewood. ft ~~ PRINTED ON RECYCLED PAPER -dtEB .. City of Shorewood Park Priority Policies DEFINITIONS Preseason Coordination Meeting: A meeting, hosted by the City of Shorewood, prior to the anticipated seasons of activities between the City Staff, City of Shorewood Park Coordinator, and, sports organizations, nonprofit groups and non-organized groups who are requesting dedicated use of facilities. The purpose of this meeting is to outline polices and regulations for requests and scheduled use of the facilities, and to address questions, concerns, or issues associated with field use or schedules. All organizations or groups requesting dedicated facility usage shall have a representative at the Pl'eseason Coordination meeting. Failure to attend this meeting shall result in loss of dedicated field time for the season. . It is anticipated that Preseason Coordination meetings will be conducted as follows: . Spring and Summer Events: Second week in February . . Fall and Winter Events: First week in August . Other preseason coordination meetings may be conducted, should event schedules dictate. Designated Representative: Each organization or group requesting priority field or facility use, shall designate and file with the Park Coordinator the name, address, and contact information of the individual who shall serve as the sole contact for the City of Shorewood. This individual shall serve as the liaison for all matters between the City of Shorewood and the sports organization or group requesting field use. Facility Use Equation: An equation which assists the Park Coordinator in allocating facility use for organized sporting events. This equation (described further in this document) sets forth the . maximum allocation of facility time available to each organization for all athletic events. Non-Ort!anized Event. Users of the parks or facilities outside of anv connection with the sports orJ!anizations. Sports Organization: An Organization which has registered with the City of Shorewood Park and Recreation Coordinator and has successfully filed with the City of Shore wood a copy of the bylaws with which they are governed, appropriate certificates of insurance, fees, and team rosters. Tournament Permit: Permit required for all activities involving a succession of activities falling within a defmed period outside of the normal game or practice times allocated for the organization. Nonprofit Organization: An organization that meets the requirements of Minnesota State Statutes as a Public Service Group and is defined as a group organized to provide a public service to the entire community for all individuals in the community within the age group being served. 2 . CATAGORIZATION OF FACILITES The City of Shorewood owns and operates athletic, non athletic, and passive use type facilities. To assist with the administration of these facilities, each one has been placed in a category shown below. Cateeorv 1 Facilities: Athletic Facilities . Little League ball diamonds Babe Ruth ball diamonds Softball diamonds Soccer fields Football fields Hockey rinks Free skating rinks Tennis courts Volleyball courts Skate park facilities Cateeorv 2 Facilities: Non Athletic Facilities Park Shelters and multi-use buildings Playgrounds City of Shorewood Parking Lots Cateeorv 3 Facilities: Passive Use Open Park Space for events . 3 . AVAILABILITY OF FACILITES Available From To A rill A rill A rill A rill Au ust 1 December 20 December 20 Year Round A rill Ma 1 Year Round Ma 1 Ma 1 Year Round Au ust 31 Au st 31 Au ust 31 October 20 October 31 Febru 15 Febru 15 Year Round October 31 October 31 Year Round October 31 October 31 Year Round . PRIORITIZATION OF FACILITY USE REQUESTS The intent of this policy is to grant all users the opportunity to utilize facilities within a managed and predictable manner. Facility allocations shall be evaluated first by the type of request (or need) received, in accordance to the "Category of Facility" outlined previously within this document. Prioritization for Catel!orv 1 Facilities: . Priority 1: Field resting time . Priority 2: Non-organized activities and organized activities within the predetermined time allocations. . . Priority 3: School District 276 Programs (examples curriculum programs, interscholastic team practices, etc.) . Priority 4: Non profit Organizations located within the South Lake Minnetonka Communities . Priority 5: Business or service organizations located within the South Lake Minnetonka Communities . Priority 6: All other requests falling outside of priorities 1-5 defined above shall be considered by formal request. Note: Throughout the priority schedule, regularly scheduled activities shall take precedence over scheduled tournament activities. 4 -tI,--- . Prioritization for Cateeorv 2 and 3 Facilities: + Priority 1: Resident request on first come first serve basis + Priority 2: Organized activity previously registered with the City of Shorewood Park Coordinator. + Priority 3: Non-resident request. MAXIMUM FACILITY USE EQUATION . The intent of this section is to allocate time for facilities described in the Category Ion a uniform and nondiscriminatory manner. Therefore, the City of Shorewood has compiled an equation to determine the maximum time that is to be allocated to any organization for initial facility assignments. This equation is based upon the following assumptions: + All turf areas are to be "rested" the equivalent of one day per week. + Facility Time Periods are based upon 1.5-hour time periods. + Times may be further limited based upon the occurrence of limited parking or other facility demands. + The Maximum Facility Use Equation will arrive at a decimal equivalent as to the maximum time allotted per activity. The final maximum time slots shall be rounded down. . + The Maximum Facility Use Equation is evaluated "Per Activity." The Park Coordinator has the authority to adjust scheduling based upon compatibility between two events occurring simultaneously, or other facility limitations. The maximum number of initial Facility Time Periods (MTPs) available to any team is based upon the following equation. Variables: P = Number of Teams per organization T = Total Teams Registered in that activity Equation: MTP = ID(Total Time Periods Available) T While using the Maximum Facility Use Equation as a starting point, the Park Coordinator has the authority to increase the MTP for anyone organization, providing that a separate organization has indicated that an equivalent amount of their allocated time is not going to be utilized. 5 ~ CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, 19 NOVEMBER 2002 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7:04 P.M. Roll Call .,' . Present: Chair Bailey; Commissioners Gagne, Packard, Pisula,White, and Woodruff; Council Liaison Garfunkel, and Planning Director Nielsen . . Absent: Commissioner Borkon . APPROVAL OF MINUTES · November 6, 2002 Packard moved, Gagne seconded, Approving the November 6, 2002, Planning Commission Meeting Minutes as presented. Motion passed 6/0. 1. 7:00 P.M. PUBLIC HEARING - mGH POINTE P.U.D. - CONCEPT AND DEVELOPMENT STAGE PLANS Applicant: Lecy Construction Location: 23520 and 23570 Highway 7 . Chair Bailey opened the Public Hearing at 7:06 P.M. He reviewed the procedures utilized in a Public Hearing, noting matters recommended for approval this evening would be placed on the November 25, 2002, Regular City Council Meeting Agenda for further review and consideration. Director Nielsen stated Lecy Construction, Inc., owned two parcels of land located at 23520 and 23570 State Highway 7. Lecy proposed subdividing the property, initially into three lots and four outlots, with the possibility one of the outlots could be resubdivided in the future. Subject property was zoned Single- Family Residential, containing approximately 7.2 acres, of which 1.27 acres was designated as wetland. Surround land use and zoning contained mostly Single and Two-Family Residential homes to the north, east, and south of the property. Shorewood Village Shopping Center and Single Family homes bordered the westerly portion of the property. Director Nielsen noted the topography of the site included a high hill in the southwestern comer of the site, dropping into a wetland basin. The property was fairly wooded, especially along the southern edge of the wetland. Open areas where two previous homesteads existed were located on the southerly third of the site. Due to certain challenges presented by terrain and access, the developer proposed to develop the property by means of Planned Unit Development (p.U.D.). The first three lots would be accessed by a private cul-de-sac, extending northward from an existing service road to Highway 7. The private road would be platted as Outlot A and owned and maintained by a homeowner's association (H.O.A.). Outlot B was to be set aside as conservation open space to be owned and maintained by the HOA. The developer would grant a conservation easement over Outlot B to the City. Outlot C was a designated wetland area that would be deeded to the City, pursuant to current wetland regulations. Outlot D would possibly be redivided in the future into as many as three lots. PLANNING CdMMISSION MEETING MINUTES November 19, 2002 P Page 2 of7 Director Nielsen stated a revised replatted plan had been submitted just prior to this meeting, noting Outlot D was being platted as a lot off Charleston Circle with an outlot behind it. He stated this outlot had the potential to be "landlocked", however, this issue would be handled through developer's agreement and fmal plan stage of the project. Director Nielsen went on to state there were a number of issues that remained in consideration of these plans. Zoning and subdivision requirements were consistent with the Comprehensive Plan, and all lots complied with area, width, and setback requirements of the zoning district. Access to Highway 7 was the most significant issues associated with this request. While MnDot would prefer a long cul-de-sac street extending southward from Charleston Circle, the developer had attempted to minimize the number of lots in order to minimize the number of trips onto Highway 7. Access would be gained through the construction of a private road intersecting into Our SaviorsLutherari Church and would exist inthe public right-of-way. Also, the plat reflected a settlement of a boundary line dispute between the developer and the property owner to the east. The City had been advised that the Minnesota Pollution Control Agenda (MNPCA) had record of a heating oil tank on the easterly side of the two previous homes on the site. MNPCA closed the file in 1996, reserving further investigation if the spill site was disturbed or if further contamination was found during the development of the site. Tree removal had been minimized, and a reforestation plan had not yet been submitted. The . project was subject to park dedication fees and local sanitary sewer charges. Director Nielsen also explained Engineer Brown was present this evening to review the grading, drainage, and utility concerns associated with the project. Engineer Brown stated he recommended the applicant provide the City with an easement agreement between the title owner of the property and Our Saviors Lutheran Church for access rights to the private driveway of Our Saviors Lutheran Church as part of the final plat review. Similarly, since the plat accessed the State right-of-way, a permit from the Minnesota Department of Transportation (MnDOT) would also be required. Staffwas also recommending the approach to the private roadway maintain a 2.0 percent vertical approach grade for a distance of 50 feet as a minimum. The proposed roadway was 20' feet in width, and met the fire code requirements. The applicant's engineer would be required to submit soil borings and pavement design to insure adequate stability for fire response vehicles. Final plans, specifications, and estimates for utility and roadway construction would be reviewed by the City Engineer as part of the final plat approval. Individual well service was being proposed and sanitary sewer extension had been planned from the . existing utility at State Highway 7 to the interior of the cul-de-sac. Engineer Brown also explained the grading, drainage, and erosion control for the site would prove more challenging. The proposed plan drained to the wetland located on the property. This wetland was without outlet, and water levels were maintained by percolation and evapotranspiration. Since the site was under the jurisdiction of the Minnehaha Creek Watershed District (MCWD), a Functions and Values Assessment was being prepared for the wetland on site. Additionally, the MCWD had adopted rules to regulate the addition of storm water runoff to existing wetlands, with analysis to be conducted regarding the impacts to the receiving waters. The applicant needed to provide runoff calculations demonstrating maintenance of the pre- developed runoff rate, and that the wetland basin had adequate capacity to handle additional volume. Similarly, pre and post development hydraulic calculations would need to be reviewed by the hydraulics unit ofMNDOT. Since the issues of concern were not affecting arrangement of the lots, Engineer Brown recommended approval of the concept stage plans presented this evening. Director Nielsen concurred as a development agreement and protective covenants would address the PUD in the fmal stage plan review. Peter Knaeble, project engineer with Terra Engineering, and representing the applicant, Roy Lecy, stated he had received and reviewed Staff reports presented this evening. He concurred with the regulations, stating he was asking for concept stage development plans this evening. He did not anticipate having difficulties meeting the engineering and technical requirements for the project. He noted the applicant had started this process several times over the years and had reduced the original project size down to the PLANNING COMMISSION MEETING MINUTES 1 November 19, 2002 Page 3 of7 proposed plan. He also stated a preliminary application for access permit from MNDOT was currently under review. Chair Bailey entered a letter from Dan and Linda Esenther, 5960 Glencoe Road, into the record, indicating objection to the proposed design of the development as the proposed plans indicated use of their property for road access. Chair Bailey then closed the Public Testimony portion of the Public Hearing at 7:33 P.M. VariOllS points were clarified as part of the Commission's discussion on the proposed development, with specific responsibility being given to the applicant to clarify ownership of the driveway access to Highway 7. . . . Pisula moved, Gagne seconded, Recommending Approval of the Concept Stage Plans for High Pointe Planned Unit Development, for Lecy Construction at 23520 and 23570 Highway 7. Motion passed 6/0. Pisula moved, Gagne seconded, Continuing the Public Hearing on the Development Stage Plans for High Planned Unit Development, for Lecy Construction at 23520 and 23570 Highway 7, to January 7,2003. Motion passed 6/0. Chair Bailey recessed the meeting at 7:45 P.M., due to teclmical computer error, and reconvened the meeting at 7:52 P.M. 2. 7:15 P.M. PUBLIC HEARING - SOUTH LAKE MTKA. PUBLIC SAFETY FACILITY - C.U.P. AMENDMENT Applicant: Shorewood Economic Development Authority Location: 24140 Smithtown Road Chair Bailey opened the Public Hearing at 7:52 P.M. . Director Nielsen explained the City had approved a Conditional Use Permit (C.U.P.) for the construction of a new Public Safety Facility located at 24140 Smithtown Road in September of this year. Budget considerations had necessitated changes in the some of the materials originally approved for the building. As a result, the Commission was being asked to consider an amendment to the CUP, and proposed changes were significant enough to warrant a Public Hearing on the matter. Director Nielsen stated the most significant change being requested was the roofmg materials. "Architectural grade" asphalt shingles were being proposed, instead of the original light, gray, standing seam metal panel roof. Also, the approved plans included stamped and stained concrete to resemble stonework at the base of the building. It was hoped the retaining walls would have a similar appearance to compliment the retaining walls proposed for the County Road 19 project. The architects now proposed using a rock-faced concrete block for the base of the building and concrete with "rustification joints" for the retaining walls. While these changes could be considered disappointing from an aesthetic perspective, they were considered necessary over plan changes that would compromise the functionality of the facility and services provided by its use. Director Nielsen asked the Commission to consider recommending the rock- faced block be brought as low as possible on the east elevation facing the Shorewood Lane homes. Also, the asphalt shingles should be somewhat darker than the metal roof to avoid the dark staining appearance of lighter-colored shingles. The architects for the Public Safety facility had been asked to work with the PLANNING COMMISSION MEETING MINUTES November 19, 2002 Page 4 of7 , landscape architect for the County Road 19 project to create a complimentary transition from the roadway retaining walls and the retaining walls for the Public Safety facility. Tom Schuelke, from TSP, One, Inc., and representing the Shorewood EDA, presented information on the roofmg and concrete materials proposed for use in the construction of the Public Safety Facility. He noted the project had gone through a value engineering process, and had tried to be sensitive to original intent of the materials to provide a "civic" theme building with a residential context to it. He then shared specific examples of the proposed materials for the building and also explained additional landscaping was being proposed along the easterly side of the building. Residents in the homes along Shorewood Lane were encouraged to help direct placement of the coniferous trees and additional landscaping in the spring when trees were fully leaved in effort to provide adequate buffer for the area. Eric Rc>usar, 5575 Shorewood Lane, stated l:1,e appreciated Staffs recommendation to include neighborhood input for changes to the building and landscaping. He stated he was a bit concerned with the early morning start time for the workers on the project. Also, he noted there were work trucks and dumpsters associated with the project that continued to provide congestion on Shorewood Lane. Cindy Koman, 115 Brentwood, questioned whether trees would be placed along the northerly side of the building. Mr. Schuelke stated additional trees could be placed on that side to cover the gap toward the back of the property. Ms. Koman also questioned the economics of placing shingles on a building that was to last fifty years, when it seemed as though the metal roof would provide better economy over the years. Council Liaison Garfunkel explained it was important to stick to the proposed budget for the project, and while a certain maintenance cost would be involved for the shingles, it was important to consider appropriate cost saving measures. Chief Litsey stated aU parties preferred the original design, however, examining the aesthetics of the building seemed to be more prudent than compromising functionality in providing service to the residents. . Chair Bailey closed the Public Testimony portion of the Public Hearing at 8:21 P.M. Commissioner Pisula stated he recognized this building was being funded by taxpayers and was a delicately crafted enterprise, however, he shared Ms. Koman's sentiments about being "penny wise and pound foolish" in this case. He stated he believed part of his role in this matter was to make the community proud of the building being constructed in this residential area. AU Commissioners agreed. . Commissioner Woodruff stated it would have been helpful to be able to see a computer rendering of what was being proposed in this case. Chair Bailey then reviewed the criteria for changing an amendment as was requested. He also stated he appreciated the architects working with the neighbors to minimize the impact of the project. Gagne moved, Pisula seconded, Recommending Approval of Amending the Conditional Use Permit, per Staff recommendations, for the Shorewood Economic Development Authority-Public Safety Facility, 24140 Smithtown Road. Motion passed 6/0. Council Liaison Garfunkel left Council Chambers for the duration of the discussion on the next item to avoid any potential conflict of interest in the matter. 3. CUB FOOD STORE - REVISED SITE PLAN Applicant: Shorewood Village Shopping Center Location: 23800 Highway 7 PLANNING COMMISSION MEETING MINUTES . November 19, 2002 Page 5 of7 Director Nielsen stated there had been a bit of speculation in the community why construction had not yet taken place on the Shorewood Village Shopping Center expansion. He explained the developer had been awaiting permits from other affected agencies, such as MPCA, DNR, MCWD, and possibly the Minnesota Health Department. One necessary approval for the project was from the Fire Marshal. While a water storage tank holding 120,000 gallons was approved as part of the original site plan, the Fire Marshal indicated a tank was needed in excess of 300,000 gallons to maintain adequate fire flow to the site. As a result, the developer's engineers proposed either a taller tank or a larger diameter tank with same height as what was originally proposed. Director Nielsen also noted the developer continued to explore options for bringing municipal water to the site, either from the City of Chanhassan or City of Shorewood. Should these efforts fail, a larger water storage tank would be needed thus, the reason for this request. . . Staff had recommended . the larger diameter tank would be less obtrusive to the residential neighborhood to the north. This tank would continue to be located in the northeast comer of the buildable area of the property. Parking had been rearranged to accommodate the proposed larger tank, and had gained an extra parking space as result. The location of the tank would be screened by the landscaping already approved for the northeast comer of the site. It was also recommended that three of the proposed Austrian Pine be increased in size to 10-12 feet in height. The developer's architect proposed painting the tank an olive or sage green color to further diminish it from view. Failing the public water alternatives, approval was recommended for the revised site plan, subject to the requirement of the three larger pine trees and the greenish paint on the tank. John Uban, architect for the project, stated he was available to answer any questions the Commission may have had of him. He stated options for bringing municipal water to the site continued to be pursued, however, the project needed approval of the Fire Marshal to move forward. He stated the additional landscaping and green toned paint would not be a problem for the project. Chair Bailey stated his concern was for the screening of the tank for the neighborhood to the north. Director Nielsen stated, with the additional landscaping, the comer was quite well screened in the summer. . Gagne moved, Packard seconded, Recommending Approval of the Revised Site Plan, subject to Staff Recommendations, for Shorewood Village Shopping Center, 23800 Highway 7. Motion passed 6/0. 4. SETBACK VARIANCE REVIEW Applicant: Location: Scott Richards 5480 Howard's Point Road Council Liaison Garfunkel returned to Council Chambers. Director Nielsen stated the Council had requested this matter be referred back to the Commission for further discussion on the matter, specifically related to the minimum variance necessary for the request. He also explained the City had obtained a roadway easement for this property along Edgewood Road. He went on to explain the buyer for the property had submitted plans for review showing the house having a primary view facing Howard's Point Road and Lake Minnetonka. The garage had the option of being placed within the buildable area of the lot. Director Nielsen also shared a comparison chart demonstrating how the proposed plans would bring the property into compliance with City regulations. He stated the primary question before the Commission continued to be whether the applicant could make reasonable use of the property with the requested housing plan and noted reasonable use was considered a ;.,. PLANNING COMMISSION MEETING MINUTES November 19, 2002 Page 6 of 7 , subjective issue. The proposed plan met the criteria of a variance, and the applicant was trying to bring the property into compliance and couldn't with the current structures. Paul Larsen, representing the applicant, stated he believed this was a unique piece of property and believed very strongly that a variance was deserved in this case. He stated the garage across the street was an issue of safety and security for the applicant, and the house was nearing the end of its useful life, as it was 102 years old. He noted the applicant could not make the current structure conform to Code, as it was platted prior to the City regulations of the matter. He further stated the applicant had explored narrowing the design of the proposed house, and found the desired configuration would not work, and the garage would be more architecturally pleasing to the neighborhood with an "end load" design. Commissioner White stated she was concerned for the size of the proposed house, as it seemed a large home was being placed on a small lot. She also noted the garage issue did not constitute a hardship for the applicant in her opinion. Commissioner Pisula agreed, stating he was not convinced the minimum setback variance had yet been obtained. He stated this plan was closer to the requirements, however, he believed less could be . constructed and reasonable use still maintained. Commissioner Gagne stated he was excited for new construction on the site. He believed this request to be reasonable as it corrected many of the nonconformities currently existing. Commissioner Woodruff stated she agreed with both Commissioners Pisula and Gagne in this case. She stated she was not opposed to the house being built on the property; however, she was concerned with the variance request. She believed a home could be constructed within the buildable area of the lot. Commissioner Gagne stated this property was quite unique, and a bungalow style home would be out of character. He stated a substantial home was needed for a substantial lot. Commissioner Packard questioned the smallest width for a home where reasonable use could be maintained and noted she liked the idea of turning the garage to fit within the buildable lot area. Mr. Larsen stated he believed 29 feet was considered too small for reasonable use. Chair Bailey stated the ordinance stated a variance request needed to be minimized to the extent possible. He thought the business located across the street was an irrelevant issue in this case, and the real issue was being able to utilize the buildable area of the lot. He stated he could not support the proposed plan, as he was concerned the variance had not been minimized to the extent possible. . Commissioner White stated the applicant needed to be given some direction of what the Commission believed a reasonable variance would be in order to revise plans and return for another variance request. Chair Bailey stated he believed a sideyard setback of 40 feet between the roadway easement and a proposed house would be appropriate as a person could easily fit two rooms with a hall between in the space remaining on the lot. The Commission agreed. Pisula moved, Woodruff seconded, Recommending Denial of the Setback Variance, and suggested the applicant consider a sideyard setback of forty feet from the easement of Edgewood Road, and the garage be turned to lie within the buildable area of the lot. With the permission of the seconder, the maker of the motion amended the motion to Recommend the applicant return with an amended variance request including a sideyard setback of at least ~ PLANNING COMMISSION MEETING MINUTES , November 19,2002 Page 7of7 forty feet and with the garage being turned to lie within the buildable area of the lot. Motion passed 6/0. Director Nielsen stated this matter would be placed on the November 25, 2002, Regular City Council Agenda for consideration. 5. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 6. DRAFT NEXT MEETING AGENDA . Director Nielsen stated the Agenda forthe December 3,2002, Planning Commis sion Meeting included a discussion with the Executive Director of the West Hennepin Affordable Housing Land Trust, three Public Hearings on a Variance to Build on a Substandard Lot, a Conditional Use Permit and Zoning Text Amendment, and Preliminary and Final Plat review for Boyer Lake Minnewashta, as well as a presentation by the City's Traffic Consultant regarding Establishing "Opt-out" Transit Services for the City. 7. REPORTS · Liaison to Council Commissioner Woodruff reported on matters considered and actions taken at the November 12, 2002, Regular City Council Meeting (as detailed in the minutes of that meeting). · Liaison to LCEC Commissioner Woodruff stated a meeting of the Land Conservation and Environment Committee had not taken place since the most recent Planning Commission Meeting. · SLUC . Director Nielsen stated there would be a meeting of the Sensible Land Use Coalition on December 4, 2002. The topic for the meeting would be Emerging Trends in Minnesota with Professor John S. Adams, from the Hubert H. Humprhey Institute of Public Affairs as the speaker. All Commissioners were invited to attend. · Other There were no other reports presented this evening. 8. ADJOURNMENT Pisula moved, Gagne seconded, Adjourning the Planning Commission Meeting of November 19, 2002, at 10:05 P.M. Motion passed 6/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary I . ~.. 11 CITY OF SHOREWOOD PLANNING COMMISSION MEETING WEDNESDAY, NOVEMBER 6, 2002 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7:07 P.M. Roll Call Present: Chair Bailey; Commissioners Borkon (arrived at 7:23 P.M.), Gagne, Packard, Pisula, White, and Woodruff; and Planning Director Nielsen Absent: Council Liaison Garfunkel . APPROVAL OF MINUTES · October 15, 2002 Gagne moved, White seconded, Approving the October 15, 2002, Planning Commission Meeting Minutes as presented. Motion passed 6/0. STUDY SESSION ill review of the remaining Agenda items, Director Nielsen stated Item 2 needed to be removed from the Agenda until more information could be made available. 1. OAKVIEW ESTATES - TREE PRESERV ATIONIREFORESTATION PLAN . Director Nielsen stated the Tree Preservation and Reforestation Plan for Oakview Estates had arrived for review by the Commission. He stated trees had been preserved to the extent possible, and the plan was realistic in expectation for those trees to be preserved. He further explained the landscaping had been corrected, and there were no evergreens placed near the entrance as part of the proposed plan. He also explained, in response to Commissioner White's question, the trees along the eastern side of the property had been revised, as there was no room to plant the originally proposed trees without encroaching on the neighbor's property. Woodruff moved, Packard seconded, Approving the Tree Preservation and Reforestation Plan for Oakview Estates. Motion passed 6/0. 2. COUNTY ROAD 19 CORRIDOR STUDY This item was removed from the Agenda for this evening. 3. mSTORIC PRESERVATION Director Nielsen stated the discussion this evening would be the beginning of a series of discussions on this topic that was inspired by the need for designation of historic properties within the City. Residents often thought homes in the area were of historic value, and expected this value to impact the restoration and building/planning process. As historic preservation had not yet been defined, working with the issue PLANNING COMMISSION MEETING MINUTES November 6, 2002 Page 2 of3 ,..( ). posed problems for the Commission when trying to objectively work within the building/planning process. He noted the City of Excelsior had a historic preservation district with guidelines and standards of evaluation assigned to it. While he was not suggesting the creation of an entire district, he did suggest the Commission: 1. Research and define criteria of what types of structures would be considered historic 2. Conduct an initial inventory of known historic sites within the City as well as known Native American burial mounds. 3. Construct an Age of Structures Map for the City, including buildings older than fifty years, and older than 100 years. Director Nielsen stated these steps would not limit change for residents wishing to upgrade property, but would simply register the existence of historic value. He also explained tax advantages were available to propertyowners under certain conditions as part of historically valued sites. Chair Bailey also suggested the addition of the following items for the study of historic preservation issues: 4. Identify possible incentives and restrictions on development of a property having historic . preservation value. S. Develop ordinance language to provide conclusive findings of the study and provide direction for future actions. In response to Commissioner Borkon's question, Director Nielsen explained, even with a small number of historic preservation sites, certification could be granted in some instances thereby allowing cities and residents to utilize grant money designated for historic preservation purposes. Commissioner Pisula requested discussion on how. the architecturally distinctive home designs could be included in this topic for study in the future. The Commission agreed to read presented background materials from Director Nielsen on this topic, and to begin to identify any historic properties in the City for the next Study Session Meeting of the Commission. 4. MATTERS FROM THE FLOOR . Commissioner Packard thanked Chair Bailey, on behalf of the entire Commission, for his effort, knowledge, and dedication to providing excellent newsletter summaries of the Planning Commission activities each month. Commissioner Gagne requested an update on a property being reviewed by the Minnehaha Creek . Watershed District (MCWD) for construction. Director Nielsen provided a status report for the Commission, noting communication efforts had been improved between the MCWD and the City as a result of this case. 5. DRAFT NEXT MEETING AGENDA Director Nielsen explained there were two Public Hearings, one for a Planned Unit Development and the other for a Conditional Use Permit, as well as review of a revised Site Plan, were slated for the November 19,2002, Planning Commission Meeting Agenda. i~ PLANNING COMMISSION MEETING MINUTES ..J November 6, 2002 Page 3 of3 6. REPORTS · Liaison to Council Commissioner Gagne reported on matters considered and actions taken at the October 28,2002, Regular City Council Meeting (as detailed in the minutes ofthat meeting). · Liaison to LCEC Commissioner Woodruff explained there had not been a meeting of the Land Conservation and Environment Committee since the last Planning Commission. · SLUC . Chair Bailey, Director Nielsen, and Commissioner Woodruff provided reports to the Commission on the Sensible Land Use Coalition (SLUC) Meeting held today on the "Blueprint for the Year 2030." Director Nielsen noted the topic for the December 6, 2002, SLUC Meeting would be "Trends in Buildings and Land Use." All Commissioners were invited to attend. · Other Chair Bailey distributed a revised history of variance requests, and encouraged Commissioners to begin considering items to be placed on the 2003 Work Program. The Commission agreed the Planning Commission Meeting held on December 6, 2002, would be the only meeting held by the Commission that month. 7. ADJOURNMENT Woodruff moved, Borkon seconded, adjourning the Planning Commission Meeting of November 6, 2002, at 8:15 P.M. Motion passed 7/0. . RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City ~ouncil . FROM: Brad Nielsen DATE: 12 November 2002 RE: CUB Foods - Revised Site Plan FILE NO.: 405 (02.30) . There has been a bit of speculation as to why construction has not begun on the Shorewood Village Shopping Center expansion. Havingreceived City approval, the developer has been working to obtain permits from other affected agencies (e.g. MPCA, DNR, MCWD and possibly the Minnesota Health Department). One of the necessary approvals must come from the local Fire Marshal. Based upon Fire Code requirements for fire flow, the developer has had to re-size the water tank in the northeast comer of the site. Instead of a 120,000 gallon storage tank, the developer must provide a tank in excess of300,000 gallons. In order to do so the developer's engineers proposed a considerably taller tank in the location originally approved, or a larger diameter tank the .. same height as the originaL Staff recommended that the larger diameter tank would be less obtrusive to the residential area to the north. This alternative necessitates a revision to the approved site plan. Exhibit A shows the tank located in the very northeast comer ofthe buildable area of the property. Parking has been rearranged to accommodate the tank relocation. You will recall that parking has been an issue from the beginning of this project. The rearrangement of the tank and parking has actually resulted in an increase in one parking space. The location of the tank will be screened by the landscaping already approved for the northeast comer of the site (see Exhibit B). It is recommended that three of the proposed Austrian Pine be increased in size to 10-12 feet in height. The developer's landscape ft ~~ PRINTED ON RECYCLED PAPER .:/tiP. A, Memorandum Re: CUB Foods - Revised Site Plan 12 November 2002 architect proposes that the tank be painted an olive or sage color to diminish it from view. The developer's consultants have provided a cross-sectional view of how the proposed tank relates to the homes to the north and to the existing and proposed landscaping (see Exhibit C). It should be noted that the construction of the water storage tank is considered a third best alternative to providing water to the site. The developer has been in contact with the City of Chanhassen to extend their water across Highway 7. Staff also continues to explore the option of extending Shorewood water to the site, depending on the timing of the Linden Hills plat to the north and the willingness of that developer to extend water through his plat. . Failing the public water alternatives, staff recommends approval of the revised site plan subject to the requirement ofthree larger pine trees and the green paint on the tank. Cc: Craig Dawson Larry Brown Tim Keane Stan Taube Wayne Sicora . -2- VIlf AAE TO FIDE. OF CURB UNl.ES5 . AI.L CURB NIO GUtTER 10 IE CCINalE1E 8612 UNl.ESS NOTED O'11-lERVl1SE. . AI.L CURB RAOII li1U. IE 5# UNLESS NOTED 01HER'MS&. . CONCRETE APR<lllS 10 IE INSTAU.ED FClR AI.L ACCESS DRNES 011 10 PUIUC STRaTS PER CItY STNIOARDS. . REFER 10 UQllING PlAN FOR FOO'ICANDlE PRINT OUT. . . . RETAHNG WALLS - COUlll Of' UODULAR III.OCIC 10 IE SELECTED BY BUI.DING ARCHI1tCT. 5UBIlIT COUlll _ 'IEX1UlIE SE1.EC1IONS FOR N'PfI.f1VN... .. 'I"II'lCA(. FUU. SIZE IlO" PNIICING STAI.L IS 8.0'XZO" UNLESS NOtm OlHERVolSE. Call 48 Hours before digging . GOPHER STATE ONE CALL Twin Cities Area 651-454-0002 I.IN. Toll Free 1-800-252-1166 F1ELO \'ERFt '1HE LOCA1lONS _ lING U'lllJ11ES AND 1tIPOGRAPHlC ElCIS11NG. CiUTIBl GIlAIlES AT 11tE S. PRIOR TO '1HE START OF SI'IE :ACTOR SIlAI.L IUllEDlATELY t Of' NfY IlISCREPAHCIES OR It PI.ANS. lC STAUS IIU. llt PROWlED AHD CODES _ UlCATED 011 Sl1E _ :oNSTRUCl1OIL(S SlGNAGE PlAN) ~:m:'LM . lIIJUIlIIG llIUEHSlaG REFER 10 0UTSlIlE Of' IIUIlDlNC FACE (T'rP.) UNLESS lJ'HR'MSE N01ED. . SEE ARCHI'1'EC1URAL ORA'MNGS FClR SlDEWAUC DlMENSICINS AHa ELEVA lIONS. &~ . f' 5ff .'.... .........- ....- EXISTING RETAIL 69,153 S.F. ET _SITE DATA ,> SUPEIlIINlKET EXISl1NO IlEl'AII. TOTAL BUlI..OIIC NlEA COUWON NIEA NE1' FLOOR NIEA (1OX REDUC1ION) ADJUSTED FLOOR NlEA REQUIRED l'ARICIIG TOTAL P_ CNEIlAU. P_ RAllO _ LEGEND PROPOSED EXlSTll/O lIIGllT-OI'-w,.,y uc PtlClPOl1't uc alltlI \JIC to UGIlT POU: ST..- _ 59.MS 5.F. 88.153 5.F. lZll.09I S.F'. (4,450 S.F'.) 124,114I 5.F. 12,485 S.F'. 112,113 U. 117 SPN%S 620 SPN%S 5.53 1 y Exhibit A REVISED SITE PLAN East side of site (I ~^",Dl"'l'!E. ....--- ~ /.4'11I. ...........-- .......... ~ 2 !l.l2..i.... . .1&:1'-- \"? . (i~M I i.f\" '~+io~ . PoW;l-li '$E4 .;.D ..e. '-',~elo:l( AlltMl 'N.Mt PI..<<1:: ';'.:I1.tC. (loll =W-ifL~' ;~ CfflllJ';hSe.:Wo J()' PLA.NT SCHEDULE , if U '-~~J.;.n' ~~t Tm: :II' 1lDI''"' lilt :I II Exhibit B PREVIOUSLY APPROVED PLAN .. PROPOSED TANK SECTION Fig.! SIT~TUDID PARSONS TRANSPORTATlDN GROUP . . iO~~ ~HOP'NQ ~ . ',ii I!; :, . :' j' Ii \d .1 111 no H : ~fg ~ )> r I ~ ~ ~ , I ." ;u ~ PI ;u ~ 2 PI PROPERTY UNE ~ ~ Stel70N LINt". ~ J'IN~ ('2D 'Ira) ~A)?eP "TAN ~ Z:4 I 47 t "'< D ... PLAN SCALE 1"= 80' NORTH ~ H' E;x~~ ~-s,;a -0 ..~~ i , ~'-s::.l . ~~ ~~ .'~o 0 r1*' - ~i . f' . · ..,.~, - .."t:2 I ~ i.::I' . ~ - ~~E',f~ fi::::.jJl~ ~ r ~'~-, ~" W (:)0'1'~. / 0 '8': o? ( ~...~. .. . ~~.: ....4<>.~ ~ ._..")-..;;-... . SECTION SCALE 1 "=20' Exhibit C CROSS-SECTION VIEW Shows relationship of new tank to homes and landscaping . . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING THE FINAL PLAT OF OAKVIEW ESTATES WHEREAS, the final plat of Oakview Estates has been submitted in the manner required for the platting ofland under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the reguhitions and requirements of the laws of the State of Minnesota and the City Codeofthe City of Shorewood. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. The .plat of Oakview Estates is hereby approved. 2. The approval is specifically conditioned upon the Developer recording the following documents with the Hennepin County Recorder: . ",:, ;"" : ',. ~:: :. : ~. a. Development Agreement (Attachment 1) : " b. Declaration of Covenants. Conditions and Restrictions (Attachment IT) 3. The Mayor and City Administrator/Clerk are authorized,to execute the Certificate of Approval for the plat on behalf of the City Council. 4. The fmal plat, together with this resolution, the documents described in 2. above shall be recorded within thirty (30) days of the date of certification of this Resolution. BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by , the ,Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance therewith,by the subdivider and City officials and shall entitle such plat to be placed on record . forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. 4f/,6 ~ ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of November, 2002. WOODY LOVE, MAYOR ATTEST: CRAIGW~ DAWSON, CITY ADMINISTRATOR/CLERK . . 2 CITY OF SHOREWOOD DEVELOPMENT AGREEMENT OAKVIEW ESTATES THIS AGREEMENT, made this day of , 2002, by and between the CITY OF SHOREWOOD, a Minnesota municipal corporation, hereinafter referred to as the "City", and ZB Companies, Inc., a Minnesota Corporation, and 3Z Holdings, LLC, hereinafter referred to collectively as the "Developer". WHEREAS, the Developer has an interest in certain lands legally described in Exhibit A, attached hereto and made a part hereof, which lands are hereinafter referred to as the "Subject Property"; and WHEREAS, Developer proposes to develop the Subject Property into three (3) two-family base lots and six (6) unit lots, as defined by the Shorewood Zoning Code; and . WHEREAS, the Developer has made application for a preliminary plat for the property with the Zoning Administrator, which preliminary plat was considered by the Planning Commission at their meeting held on 6 March 2002, and at a meeting of the City Council on 22 April 2002; and WHEREAS upon recommendation of the Planning Commission, the City Council did consider and grant preliminary plat approval as set forth in the minutes of the 22 April 2002 City Council meeting; and WHEREAS, the Developer has filed with the City the Final Plat for "Oakview Estates", a copy of which plat is attached hereto and made a part hereof as Exhibit B; . NOW, THEREFORE, in consideration of the mutual covenants and guarantees contained herein, the parties hereto agree as follows: 1) Conditions of Approval- The Developer shall comply with the conditions of app~oval as adopted by the City Council and set forth in the minutes of its 22 April 2002 meeting. In addition,'development of the property is subject to the . . requirements of the R-2A, Single and Two-Family Residential zoning district. . . (01) Minimum setbacks (for all structures) shall be as follows: (a) Front: (b) Rear: (c) Side: (d) Side yard abutting a street: 35 feet 40 feet 10 feet 35 feet (02) Maximum building height, as defined by the Shorewood Zoning Code, shall be two and one-half stories or 35 feet, whichever is less. A TTACHMENT I 1 (03) Development of the Subject Property is limited to three, two-family residential buildings, one each on Lots 1 and 2, Lots 3 and 4, and Lots 5 and 6. Lots 1-6 are considered to be unit lots as defined by the Shorewood Zoning Code. As such, principle structures on those lots are limited to one half of a two-family dwelling. Lots 1-6 sh~ll not be used for detached single-family dwellings. 2.) Improvements Installed by Developer - Developer agrees at its expense to construct, install and perform all work and furnish all materials and equipment in connection with the installation of the following improvements: (01) All site grading including building pad correction where needed; . . (02) Street grading, stabilizing and bituminous surfacing; (03) Surmountable concrete curb and gutter; (04) Sanitary sewer; . (05) Storm sewer and surface water drainage facilities; (06) Street name signs and traffic control signs; (07) Required landscaping and reforestation; consistent with the plans and specification prepared by Passe Engineering Inc., dated 2002, as received and approved by the City Engineer, and the Tree Preservation and Reforestation Plan prepared by McCombs Frank Roos Associates, Inc., dated 22 October 2002, as received and approved by the Shorewood Planning Director.. It is understood that underground utility lines, including gas, electric, telephone, and . television cable shall be installed by the respective private utility companies pursuant to separate agreements with the Developer. 3.) Final Plat. Grading. Drainage 8.ncfUtility Plan~. Building Plan. - The . Developer has filed with the City Clerk the final plat titled Oakview Estates for the development of the Subject Property. Said plat is attached hereto and made a part hereof as Exhibit B. Said final plat, together with the grading, drainage, and utility plans, referenced in paragraph 2 above and this Development Agreement, is herewith adopted and approved by the City. 4.) Pre-construction Meeting - Prior to the commencement of construction, Developer or its engineer shall arrange for a pre-construction meeting to be held at Shorewood City Hall. 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Drainage. and Erosion Control- Developer, at its expense, shall provide grading, drainage and erosion control plans to be reviewed and approved by the City Engineer. Said plans shall provide for temporary dams, earthwork or such other devices and practices, including seeding of graded areas, as reasonably necessary, to prevent the washing, flooding, sedimentation and erosion of lands and streets within and outside the plat during all phases of construction. Developer shall keep all streets within, and adjacent to, the plat free of all dirt and debris resulting from construction therein by the Developer, its. agents or assignees. 13.) Street Signs - Developer, at its expense, shall provide standard city street identification sigris and traffic control signS in a.ccordance with the Minnesota Manual on Uniform Traffic Control Devices, as directed by the City Engineer. 14.) Access to Residences - Developer shall provide reasonable access, including temporary grading and graveling, to all residences affected by construction until the streets are accepted by the City. . 15.) Occupancy Permits - The City shall not issue a certificate of occupancy until all Improvements. set forth in paragraph 2, except the final lift of asphalt, are completed and approved by the City Engineer. 16.) Final Inspection - At the written request of the Developer, and upon completion of the Improvements set forth in paragraph 2 above, the City Engineer, the contractor, and the Developer's engineer will make a final inspection of the work. When the City Engineer is satisfied that all work is completed in accordance with the approved plans and specifications, and the Developer's engineer has submitted a written statement attesting to same, the City Engineer shall recommend that the improvements be accepted by the City. . 17.) Conveyance of Improvements - Upon completion of the installation by Developer and approval by the City Engineer of the improvements set ~orth in paragraph 2 above, the Developer shall convey said improvements to the City free of all liens and . . encumbrances and with warranty of title, which shall inc1udecopies of all lien waivers. Should the Developer fail to so convey said improvements, the same shall become the property of the City without further notice or action on the part of either party hereto, other than acceptance by the City. 18.) Replacement - All work and materials performed and furnished hereunder by the Developer, its agents and subcontractors, found by the City to be defective within one year after acceptance by the City, shall be replaced by Developer at Developer's sole expense. Within a period of thirty (30) days prior to the expiration of the said one-year period, Developer shall perform a televised inspection of all sanitary sewer lines within the plat and provide the City with a VHS videotape thereof. 4 19.) Restoration of Streets. Public Facilities and Private Properties - The Developer shall restore all City streets and other public facilities and any private properties disturbed or damaged as a result of Developer's construction activities, including sod with necessary black dirt, bituminous replacement, curb replacement, and all other items disturbed during construction. 20.) Reimbursement of Costs - The Developer shall reimburse the City for all costs, including reasonable engineering, legal, planning and administrative expenses incurred by the City in connection with all matters relating to the administration and enforcement of the within Agreement and the performance thereof by the Developer. Such reimbursement of costs shall be made within thirty (30) days of the date of mailing of the City's notice of costs to the address set forth in paragraph 28 below. . 21.) Claims for Work - The Developer or its contractor shall do no work of furnish no materials not covered by the plans and specifications and special conditions of this Agreement, for which reimbursement is expected from the City, unless such work is first ordered in writing by the City Engineer as provided in the specifications. Any such work or materials which may be done or furnished by the contractor without such written order first being obtained shall be at its own risk, cost and expense. . 22.) Surety for Improvements - Deposit or Letter of Credit - For the purpose of assuring and guaranteeing to the City that the improvements to be constructed, installed and furnished by the Developer as set forth in paragraph 2 above, shall be constructed, installed and furnished according to the terms of this Agreement, and to ensure that the Developer submit to the City as-built plans as required in paragraph 8 and that the Developer pay all claims for work done and materials and supplies furnished for the performance of this Agreement, the Developer agrees to furnish to the City either a cash deposit or an irrevocable letter of credit approved by the City in an amount equal to 150% of the total cost of said Improvements estimated by the Developer's engineer and approved by the City Engineer. Said deposit or letter of credit shall remain in effect for a period of one year following the completion of the required improvements. The letter of credit or security for landscape improvements shall remain in place for two (2) full growing seasons. The deposit or letter of credit may be reduced in amount at the discretion of the City upon approval by the City of the partially completed Improvements, but in no event shall the "deposit or letter of credit be reduced to an amount less than 125% of the cost of the remaiIiing Improvements." At such time as the Improvements have been approved by the City, such deposit or letter of credit may be replaced by a maintenance bond. 23.) Insurance - The Developer shall take out and maintain public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise" out of the Developer's work or the work of their subcontractors, or by one directly or indirectly employed by any of them. This insurance policy shall be a single limit public liability insurance policy in the amount of $2,000,000.00 and shall remain in effect until the improvements set forth in paragraph 2 have been accepted by the City. The City shall be named as additional insured on said policy and the Developer shall file a copy of the insurance coverage with the City. 5 Prior to commencement of construction of the Improvements described in paragraph 2 above, the Developer shall file with the City a certificate of such insurance as will protect the Developer, his contractors and subcontractors from claims arising under the workers' compensation laws of the State of Minnesota. The insurance coverage required hereby may be supplied by the Developer's contractors and subcontractors, thereby satisfying the requirements of this section. 24.) Laws. Ordinances. Regulations and Permits - Developer shall comply with all laws, ordinances, and regulations of all regulatory bodies having jurisdiction of the Subject Property and shall secure all permits that may be required by the City of Shorewood, the State of Minnesota, the Minnehaha Creek Watershed Districts, and the Metropolitan Waste Control Commission before commencing development of the plat. 25.). Local Sanitary Sewer Access Charges (LSSAC) - Developer shall, prior to release of the final plat by the City, make a cash payment to the City in the sum of $7200 ($1200 for each unit lot) as local sanitary sewer access charges. 26.) Park Fund Payment - Developer shall, prior to release of the final plat by the City, make a cash payment to the City in the sum of $9,000 ($1500 for each unit lot) for the Park Fund. . 27.) Tree Preservation Measures - The City has adopted a Tree Preservation Policy ("Policy") which has been incorporated into the City Code. In addition to the Policy, the Developer has prepared and the City has reviewed a detailed tree preservation plan prepared by McCombs Frank Roos Associates. Inc. , dated 22 October ,2002 ("Plan"). The Developer agrees that the tree preservation measures provided for in the Policy and in the Plan are the responsibility of the Developer, and that the Developer shall also be responsible for any acts of its subcontractors or agents which are in violation of either the Policy or the Plan. . As partial security for its obligation under this paragraph 27, the Developer agrees that prior to the issuance of each building permit, it will provide for two thousand dollars ($2000) in cash or letter of credit per lofto be deposited with the City as security for such obligation. 28.) Notices - All notices, certificates and other communications hereunder shall be sufficiently given and shall be deemed given when mailed by certified mail, return receipt requested, postage prepaid, with proper address as indicated below. The City and the Developer by written notice given by one to the other, may designate any address or addresses to which notices, certificates or other communications to them shall be sent when required as contemplated by this Agreement. Unless otherwise provided by the respective parties, all notices, certificates and communications to each of them shall be addressed as follows: 6 To the City: Zoning Administrator CITY OF SHOREWOOD 5755 Country Club Road Shorewood, Minnesota 55331 With a Copy to: Shorewood City Attorney c/o Larkin, Hoffman, Daly & Lindgren LTD 1500 Norwest Financial Center 7900 Xerxes Avenue South Bloomington, MN 55431 To the Developer: 3Z Holdings, LLC 7225 32nd Avenue North. Crystal, MN 55427 . With a Copy to: ZB Companies, Inc. 7225 32nd Avenue North Crystal, MN 55427 . 29.) Proof of Title - Developer shall furnish a title opinion or title insurance commitment addressed to the City guaranteeing that Developer is the fee owner or has a legal right to become fee owner of the Subject Property upon exercise of certain rights and to enter upon the same for the purpose of developing the property. Developer agrees that in the event Developer's ownership in the property should change in any fashion, except for the normal process of marketing lots, prior to the completion of the project and the fulfillment of the requirements ofthis Agreement, Developer shall forthwith notify the City of such chmlge in ownership. Developer further agrees that all dedicated streets and utility easements provided to City shall be free and clear of all liens and encumbrances. 30.) Indemnification - The Developer shall hold the City harmless from and indemnify the City against any and all liability, damage, loss, and expenses, including but not limited t~.reasonable attorneys' fees, arising from or out of the Develope~s performance and observance of any obligations, agreements, or covenants under this Agreement. It is further understood and agreed that the City,. the City Council, and the agents and employees of the City shall not be personally liable or responsible in any manner to the Developer, the Developer's contractors or subcontractors, materialmen, laborers, or any other person, firm or corporation whomsoever, for any debt, claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this Agreement or the performance and completion of the work and Improvements hereunder. 31.) Declaration of Covenants. Conditions and Restrictions - Developer shall provide a copy of the Declaration of Covenants, Conditions and Restrictions, which Declaration shall include the City as a signatory thereto, for review and approval by the City prior to recording. 7 32.) Remedies Upon Default- (01) Assessments. In the event the Developer shall default in the performance of any of the covenants and agreements herein contained and such default shall not have been cured within thirty (30) days after receipt by the Developer of written notice thereof, the City may cause any of the improvements described in paragraph 2 above to be constructed and installed or may take action to cure such other default and may cause the entire cost thereof, including all reasonable engineering, legal and administrative expense incurred by the City to be recovered as a special assessment under Minnesota Statutes Chapter 429, in which case the Developer agrees to pay the entire amount of such assessment within thirty (30) days aft.er its adoption. Developer further agrees that in the event of its. failure to pay in full any such special ass~ssment within the time prescribed herein, the City shall have aspecific lien on all of Developer's real property within the Subject Property for any amount so unpaid, and the City shall have the right to foreclose said lien in the manner prescribed for the foreclosure of mechanic's liens under the laws of the State of Minnesota. In the . event of an emergency, as determined by the City Engineer, the notice requirements to the Developer prescribed by Minnesota Statutes Chapter 429 shall be and hereby are waived in their entirety, and the Developer shall reimburse the City for any expense reasonably incurred by the City in remedying the conditions creating the emergency. (02) Performance Guarantv. In addition to the foregoing, after notice and failure to cure, the City may also institute legal action against the Developer or utilize any cash deposit made or letter of credit delivered hereunder, to collect, pay, or reimburse the City for: (a) The cost of completing the construction of the improvements described in paragraph 2 above. . (b) The cost of curing any other default by the Developer in the performance of any of the covenants and agreements contained herein. (c) The cost of reasonable engineering, legal and administrative expenses incurred by the City in enforcing and administering this Agreement. (03) Additional Remedies. Notwithstanding any other remedy available to the City under this Agreement, the City may elect to proceed under this paragraph to remedy a violation of Developer's obligations under paragraph 27 hereof. (a) Upon discovery of an apparent violation of the Plan or Policy, the City will notify the Developer in writing of the violation. 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'(d ~ -S o ! < rI.l ..... t: ~ ,_ s:l ~ o 0 'u l3 B~ CI.l~ s:l 0 o Q) u~ ..... lZI '""":'Q) \O.s ('t)~ o tI) ~ ...... 0\ 37.) Successors and Assigns - It is agreed by and between the parties hereto that the Agreement herein contained shall be binding upon and inure to the benefit of their respective legal representatives, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day and year first above written. DEVELOPER CITY OF SHOREWOOD ZB COMPANIES, INC By: Its: By: .. Its: Mayor 3Z HOLDINGS, LLC . By: Its: ATTEST: City Administrator/Clerk STATE OF MINNESOTA ss. COUNTY OF HENNEPIN . On this day of ... ,2002, before me, a Notary Public within and for said County, personally appeared Woody Love and Craig Dawson to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and City Administrator/Clerk of the municipal corporation named in the foregoing instrument, and that said instrument was signed and sealed on behalf of said corporation by authority of its City Council, and said Mayor and City Administrator/Clerk acknowledged said instrument to be the free act and deed of said corporation. Notary Public 10 STATEOFNITNNESOTA ss. COUNTY OF HENNEPIN The foregoing instrument was aclmowledged before me this , 2002, by , the of ZB Companies, Inc., a Minnesota corporation. day of Notary Public STATE OF NITNNESOT A ss. . COUNTY OF HENNEPIN The foregoing instrument was aclmowledged before me this , 2002, by , the of 3Z Holdings, LLC., a Minnesota corporation. day of Notary Public THIS lNSTRUMENT WAS DRAFTED BY: Shorewood Planning Department . EDITED BY: Larkin, Hoffman, Daly & Lindgren, LTD. 1500 Norwest Financial Center 7900 Xerxes Avenue South Bloomington, MN 55431 (TJK) 11 v l1QrQx3 "..", .", l ' . .. .' . .':..... . ..:.\ ~:.:>;::.:..;:..:;...:'::t:::~..~.~\~:..;.,.:' <'.': ..!;::-::'.::~.<..:..'.:. .:.:.......:i.>.)::<F<<>~<:....,. ,. ::. . joiiq8ifi' :~~o~;:: J'b' 'i;~~j~:d.~.~~~/')'b~j~~~. . ~j~~'''~i~~':':'1~~;Xj':<':::~:.~:Jjrb~/inj9~ "~J9'~.' ~~~ . 'Plo,S. p'UT? J9l~D.n()..:."~.~~I.1,w~f!1.bS:.':'9:ij~ Jf:!. J9~JDnb":.JS09iflnps~..pi":s: fo': ~l.ill 'I./Jnos .91../~ :...~SD3 ."SpUOrJ9S'::.BO.'~'6~I1U/ul;:""90.~':$9j)JOap,.:i.d. '..4.~IJOS' '90uaq~. ':piiQJJo$tip lJ'q o~ 9uII .. 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' ....... :NOlld/~:JS3a 1ttD31 .. < ,1j., BIS ~:IO ~.IBIS 2"'" 3HI lID MlOllS _.,.", 'SOM7 JI1I _ _ J33IIl$ __ '111110 NI Jm 01 _ ~ .unJKISI!JNIIIDI'IN__ wau If DNI3l1 -T-l r-T- ,,_J -J 1-.... ~... "n-l ~. I I --- _....IIUI__ VQ/ftWlIIf NtJ/II _ ~ IIItfltU tal_ . _ "/IN"';"" JS _ _ JJS J__H:JM"AB_~tI3J._O 'IDIIIlSn'____ "ON "000 1:10 . \ \ \ \ \ \ ~---- \ \ \ . \ .. \ \ \ \ \ \ \ \ \ \ \ \ /I... \ \ \ \ \ " \. .. " " .. "" . ... "'. .. ~ .. ~"" .. ,.t: '\ ,..~1~ \..... '" ,_~ :..\'J.~ . ,...~ :;" '..~'...I' s 0 7 8 , 11 o.q\ III .. ,,' ." ~ c:o ~ .~ ~ ~ I:I:l ~p."1_ _"'R ,.".,.../fJJJ _hII I. .~~~<ll' . ,...(1 . ,:1\ \ . ..~r:;'- t" ,~.. :;,- --- ~. "" 9 .,WI .....- 9 --- /I... a;w.oos S31V1S3 M3//t>lVO ~o-zcr IOU ~I~_-r----I ,-: ..\ 'J. I I)/::J \ 'Ur. I I \ I I \ ! I !I \.,\ /. ~ 8 I ~I . ..~'\ ~ I ~ I ~ \ It I '"I .ti". ;. \ I I ....-: '".f:.. ~\ II ~.tt -:{\ In '-_ I __..J:Li~f ,....., ... "'... fl! ZIIW, ~I~ ..O!'... ::~=~I .ll/noo II NlE/IJI)l'(O ~ I'IIB __.-... I' "" .. ""~ , "" .. "" <;. , ~\j '\ .. '\ ,.- .,,:1~~1'" .. \:j \ ". .:~:.. .. .:.:. .... ..'l... ..'- -..r. .. ,-- \ "\ \ \ \ \ \ \ \ \ \ \ \ \ .\ \ \ \ \ \ \ ',)'. \ \ ..~:. \ \ \ \ \ \ \ \ ,.. \ \ '-' \ \ ~ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ '":}. ..' \ \..... \ \ \\ \\ \\ \\ \ \ \ \ .\ . \.. . '\ \ \ \ \ \ \ \ \ \ \ \ \ \ .\ \ \ \ \ \ \ \ \ t:.....:\, \ .' \ \ \ \ \ \ \ \ - \- \ \ \ .. '; ~ \ .." .ID4 tit - IDNI . J:D4 NI JI7'I:1!1 r.....~ S+1MY 1 I . . "!- --;:'-:'1. .. I ~ t . . . . . ~ CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331-8927 Tel (952)474-3236 Fax (952) 474-0128 E-mail: www.ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DA TE: November 23,2002 RE: Oakview Estates - Final Plat Review Engineering File No. 02-04 Background 3Z Holdings, LLC has applied for final plat approval for the property located at 6090 Chaska Road. Attachment 1 is the site location map for the subject site. The 2.5-acre property currently exists as a single family home with two accessory buildings on the site. Topography for the site varies with two high points of elevation 992 located on the westerly and central portion ofthe site. The site drops off on the very north point of the plat to an elevation of950. Right of Way, Easements and Roadways The applicant has proposed a cul-de-sac as an extension of what is refereed to as Old Chaska Road. The cul-de-sac is 479 feet in length. Similarly, the right of way width has been proposed at 50 feet in width. The maximum longitudinal street grade is 3.7 percent. his meets the requirements of the Shorewood Subdivision Code. As a requirement of the development, the applicant shall upgrade the existing part of the roadway (denoted on the plans as frontage road) as part of the project. Widening so the roadway shall match the City's standards for construction of local roadways. The applicant shall submit final construction plans, specifications (Shorewood Standard Specifications) and estimate to the Director of Public Works for review and approval prior to the commencement of any construction. Sanitary Sewer and Water Services Municipal sanitary sewer is available to the site by the extension of a 9 inch PVC main located in what has been denoted on the plan as the frontage road. Capacity of the existing utility is adequate to meet the anticipated demand. . . . . . Mayor and City Council; Oakview Estates Final Plat Review November 23,2002 Page 2 of2 Municipal water service is not available to this site. Therefore the homes will be served by individual wells for each property. Grading, Drainage and Erosions Control Grading of the site involves cutting in of the cul-de-sac into the existing slope. Cuts will range form 0 to 8 feat in depth This site is tributary to Galpin Lake, and is part of the Minnehaha Creek Watershed District (MCWD). The applicant shall obtain a permit from the MCWD prior to the commencement of any construction. The applicant has proposed construction of a stormwater detention area between Chaska Road and the frontage road. This proposal takes advantage of an existing low-lying area between the two roadways. The applicant's engineer shall submit stormwater calculations to the City and to the MCWD to that demonstrate that the predeveloped runoff rate has been maintained. The applicant engineer shall revise the grading plan to include a drainage swale, as part of the initial grading of the site, for the rear lots of 1 through 4. The proposed swale shall have a minimum longitudinal slope of 2,0 percent and shall be located a minimum of 20 feet outside of the proposed building pads. Recommendation Staff is recommending approval of the final plat of Oakview Estates contingent upon the following items: 1. The applicant's engineer shall submit final construction plans, specifications (Shorewood Standard Specifications) and estimate to the Director of Public Works for review and approval prior to the commencement of any construction. 2. The applicant shall be responsible for all roadway construction from Chaska Road to the end of the cul-de-sac. 3. The applicant shall submit stormwater calculation that demonstrate that the predeveloped runoff rate has been maintained, the 100 year HWL and The NWL for the subject parcel. 4. The applicant shall obtain a permit from the Minnehaha Creek Watershed District prior to the commencement of any construction. 5. The applicant engineer shall revise the grading plan to include a drainage swale, as part of the initial grading of the site, for the rear lots of 1 through 4. The proposed swale shall have a minimum longitudinal slope of2.0 percent and shall be located a minimum of20 feet outside of the proposed building pads. . . . . .1 Chanhassen City Limits 400 I o 400 Feet I ~ N Exhibit A SITE LOCA nON 3Z Prelimhlary PJat .. . . . . . MEMORANDUM TO: . FROM: DATE: RE: FILE NO. BACKGROUND CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us Planning Commission Brad Nielsen 13 November 2002 High Point P.D.D. - Concept and Development Stage Plans 405(02.29) Lecy Construction, Inc. owns two parcels ofland located at 23520 and 23570 State Highway 7 (see Site Location map - Exhibit A, attached). Lecyproposes to subdivide the property, initially into three lots and four outlots, with a possibility of one of the outlots being resubdivided in the future (see Exhibit B). . The subject property is zoned R-1C, Single-family Residential and contains approximately 7.2 acres, of which 1.27 acres is a designated wetland. Surrounding land use and zoning are as follows: North: East: South: West: Single-family home; zoned R-1C Two single-family homes; zoned R-1 C State Highway 7, then single and two-family homes; zoned R-2A, Single and Two-family Residential Shorewood Village Shopping Center and a nonconforming billboard; zonedC-3, General Commercial and Single-family residential (on Charleston Circle); zoned R-1C The site is characterized by a high hill (elev. 1042) in the southwest comer of the site, dropping into a crater-like wetland basin (elev. 982). The property is fairly extensively ft ~J PRINTED ON RECYCLED PAPER #: 10. C. Memorandum Re: High Pointe P.U.D. - Concept and Development Stage 13 November 2002 wooded, especially along the southerly edge of the wetland (see Exhibit C). Open areas where two previous homesteads existed are located on the southerly third of the site. Due to certain challenges presented by terrain and access, the developer proposes to develop the property by means ofP.U.D., planned unit development. The first three lots will be accessed by a private cul-de-sac street, extending north from an existing service road on Highway 7. The private road will be platted as Outlot A and will be owned and maintained by a homeowner's association (H.O.A). Outlot B will be set aside as conservation open space to be owned and maintained by the H.O.A.. The developer will grant a conservation easement over Outlot B to the City. Outlot C is a designated wetland area that will be deeded to the City, pursuant to current wetland regulations. Outlot D will possibly be redivided in the future into as many as three lots. . ISSUES AND ANALYSIS As of this writing the analysis of the development has not been completed. For those who wish to visit sites before the meeting, staff has provided the background for the request, as well as the graphic exhibits. This request is quite similar in nature to the Apple Ridge project, developed by Lecy Construction on Apple Road this past year. Following is a brief highlight ofissues related to the development of the property: A. Zoning and subdivision requirements are consistent with current Shorewood development regulations and the Shorewood Comprehensive Plan. It is worth noting that all of the lots comply with the area, width and setback requirements of the R-1C zoning district. No variation from those standards has been requested. B. Access to Highway 7 is the most significant issue associated with this request. The developer has attempted to minimize the number of lots in order to minimize the number of trips onto Highway 7. While MNDOT would prefer a long cul-de- sac street extending southward from Charleston Circle, this would result in very significant site alteration and extensive length on a dead-end road. . C. The use ofP.U.D. allows the developer to construct a private road and minimizes site alteration, while the City ends up owning or controlling over three acres of the site as conservation/wetland open space. This is considere4 to be consistent with goals and policies established in the Comprehensive Plan. D. Redevelopment of Outlot D may be limited to simply platting as one lot. While the developer is obligated to provide a resubdivision sketch for any remnant parcels, there is no apparent incentive for the owner of the property to the north to part with his land (he can subdivide without any street extension). The owner of the property to the east has stated that she has no intentions to develop her land or sell any of it to this developer. -2- Memorandum Re: High Pointe P.D.D. - Concept and Development Stage 13 November 2002 E. The plat apparently reflects the settlement of a boundary line dispute between the developer and the property owner to the east. F. We have been advised that the Minnesota Pollution Control Agency (MNPCA) has record of a heating oil tank leak on the easterly of the two previous homes on the site. MNPCA closed the file in 1996 (see Exhibit D), reserving further investigation if the spill site is disturbed or if further contamination is found during development of the site. The excavation area is away from the spill location, however, soil sampling will be required where excavation is to occur. Any additional contamination must be reported to the MNPCA for corrective action. Since Outlot B will be owned by the H.O.A. and the City will simply have an easement over it, the City Attorney advises that the City will incur no liability for the contamination.. . G. Tree removal has been minimized as shown on Exhibit C. A reforestation plan has not been provided as of this writing. This plan could be subject to Planning Commission review and approval in the final plan stage. Presumably the developer will want concentrate tree replacement on the south end of the property to serve as a buffer from the highway. H. Grading, drainage and utilities are subject to review and comment by the City Engineer. I. The project is subject to park dedication fees ($1500 per lot) and local sanitary sewer access charges ($1200 per lot). . Planned unit development is viewed as. an appropriate tool for the development of a rather challenging site. Staff is inclined to recommend approval of the concept and development stage plans. A development agreement and protective covenants will address the details of the P.D.D. in the fmal stage plan review. Since this report is somewhat abbreviated, please do not hesitate to contact me on Monday or Tuesday prior to the meeting. Cc: Craig Dawson Larry Brown Tim Keane Roy Lecy -3- t;; 0:: f!= ~ / SUMMIT AVE Chanhassen/Carver Co. border 400 I o 400 Feet I ~ N Exhibit A SITE LOCATION High Pointe P.U.D. ,~L ~,~ ~~ ) '\\, .. '%~~~' ...~----~ ~, "'l~.~ J ~.~. \ ~~~0-/ /"'-'~~ - 0 I '. ./ --- gtJ6. ...---::: ~ I ~'~ y /~/ . -------- ----: o {} ~ (' I II J, >::;;0' //,../ // ...". _// ~-- ~ 1\ ;/' Q~)I~1 "-~/~"./ .~ ~~~~=~-=J-----: . ~<. l;l 0 \ ':....../ ....,...-::// .... ~-1).~.________ -, g',..., x ~ .:/// ......../ CSt .o,tOlo )(~"':".- ., "- IJ '"\~I~ I r-k' . './' . //- ~,/' ~'4~._,,/ /:::.:::-~~~.::: -~ ~.'~ . -::(1 .... Jt1 ./ /' ~ ~........ /.::'~ ..:::-;::::- -- ~ ) ~ ~P<;/~V ~ y / .-J:3-- y~~..-:::=---, \ ..'- . ."'l6x~ ~d~v/ ~,/ //<_~~--.....-V" .. 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N ~ [J '" z i!i M :s t:1 i 0 R [J ~ z 3: g i'i ~ o ..... J> .- I .11llI~ 01"'1 ~ I ~ 11111 o.~ II';.. ihi! ~ i I I ~ ~ g! . !f g : _lilllillCI Ii B Ii; I ~Jl'lliW ~ ~'t ~ 12 h 81 w ~. ~ I i II i I i ~ I \0 ~ PRELIMINARY PLAT /PUD ....... Pi ~ a ~ PRELIMINARY GRADING/UTILITY PLAN ,r--' I U1 ::: ~ M1D:r HIGH PDINTE ~ Q) ro SHDREVCCD, MINNESCT A ?1 w~ Q+ fQ'ti '1 P<'t'l -..-..- pion Of ::=::- =:--= ~ _I_a r.....- _ ~ ... '" .. -"'-. III u~ - .-.... .. ...... Dale Rag. No. 1_ -, CM . . ~ li ~ ~ :r'i;rll~.li ~ ;;flltil'}fl' I ~ ~ l~I~.iiil'ii~ ~ hIH~~~ttu! ~ ga 1t~~l[hhilf!\i!:LI ~ fllll.ttt&ll a:li; J'. tl~~~ Iti i~l!lif~fl l~ f~. rf~i}eJt~~ ~..~ ill tl.d;l iJ 2'dlt,s 3"l~n . ili 1 i~. t!4 ~fl~ } :1 "n g It !t U~ll\1 !i~f ~8j fhl~f! ih~1 I!! Itill1 ~Jf;l l~~ l!.llit Itl!l~ 1ft It~ l if ~l. afi ~~ ~ ~ltf)' "1\1 51 f I li~ I i~f ~~ ! l ',i i \11 Ii ~ t !:i if ill It f l ili i lJ~ J f I ~~i II ia! ~ W t (It tilE ~ f If 111f "~t !U J~ tr r =ii lei , R~i i!~ i'll'S !f!i ~IB ~I 81 ;;t.. Ii;!: ,. ~ ... ~ g 'Tl .- ~ g ~ ffl g '91i1i ~ i iGJ1!, o ~!;~ iA ~ Ca r! F PR I;! (J) a" i!l pI ~I I f 3 i TERRA ENGINEERING, INC. 6001 GlMrtOOd A~._u ~, NN :s:Hl!Z ~ - t.MttI i I , - - 2 DI JDfI 811-66 DI~ ao/sa/6 .Il'" . .' I ~ !2i!i m cC'l ;0:1: JI ~~ Pi c- a 13~ .. 1"1 is < ~ ~ ~ i -I :I> ~ ! II II I I!] .. lL I.I;J I Il~j , I '!i , lL '1 i f tltlt - I3lIDD -- MOW . - I:NIIS:Jf i 2 !~ rri iV! I il~ i ~z I 5"~ I JV Z p ~~ 4>> ~ HI 31VOS . . OO~ 0; 0 0; aus-.uI "DID ~ Ct'I . 1f1II'I1lIlI'1 _ ~-""I"~""'--~~ ..os ....~ _ poulljs ... .. - ~ 1.4 lI'I 't _....I-=-~=~="~ ~ --............ --- ~ _..._-_....._IIV.. ~ .~-,.,...--- ...~..~'~~~ C3!DN tmLVM3S3IW 33lU. _ ~_...-......... __ NO) ... Jf ~J4.-~..m'~.=r~1tJf::-~ ." .,iiW"" .::"'4 I" .... ....1 .:. ,..,.. ..::::.::;:,.~ :: ~ :: =t 1SIIIlL'I'm"W:) tmLVM3S3lW 33lU. lMII 3IJ:INn) 3 ~ \('\ ..!t) -t--b ()-+- 7.0 ~ N . \! 1: r:f " ~; 6 0;Y \! 0 i ~ N .... \..: ~ 3'I:M:I II11S31lMI3 0 10 1 22,0 ~~ b ~. ~ 10':; lo 1 1 10 10 01 o 0 lo I o - il :0 il 9 il o ~0! t) ill! I. d - 0 . 1 :0 I o 2 6 C Q .- -t", ~-:t ~ E c:.:: Q V 19~~ ~~ ~....~ ~ ~~ 0(2 U'L9? ...?, 90 DON 2 I.~ -I ~ ..-0 -l ~ - 4- ~ ;/ . " 10 * 3 ; * iI d 6 ~ N S * 2 iii 2 o I.'s! @ ~ o .~ 6 \..b ; d ~, ~ e _ . d 0. . c ib :: . <0( . : Ie !.. 07 - - I> il il- 006 Exhibit C TREE INVENTORYIPRESERV ATION PLAN .... Minnesota Pollution Control Agency W~itIl~--==----=-~';r'~~'I:~'~1IlIr.I"::f'f''''''''''''''~''''''''I".'':''''''--~''''.' .-.~,~. May 13, 1996 Ms. Ruth Thonander 23520 Highway 7 Shorewood, Minnesota 55331 . RE: Petroleum Tank Release Site File Closure Site: Thonander Residence, 23520 Highway 7. Shorewood . . Site ID#: LEAK00007866 Dear Ms. Thonander: . We are pleased to let you know that the Minnesota PollutioriControl Agency (MPCA) Tanks and Emergency Response Section (TERS) staff has determined that your investigation and/or cleanup has adequately addressed the petroleum tank release at the site listed above. Based on the information provided; the TERS staffhas closed the. release site file. . Ciosure of the file means that the TERS staff does not require any additional investigation and/or cleanup work at this time or in the foreseeable future. Please be aware that file closure does not necessarily mean that all petroleum contamination has been removed from this site. However, the TERS staffhas concluded that any remaining contamination, if present, does not appear to pose a threat to public health. or the environment. The MPCA reserves the right to reopen this file and to require additional investigation and/or cleanup work if new information or changing regulatory requirements make additional work . necessary. If you or other parties. discover additional qontamination (either petroleum or . nonpetroleum) that was not previously reported to the MPCA, Minnesota law requires that the MPCA be immediately notified. You should understand that this letter does not release any party from liability for the petroleum contamination under Minn. Stat. ch. 115C (1994) or any other applicable state or federal law. In addition, this letter does not release any party from liability for nonpetroleum contamination~ if present, under Minn. Stat~ ch. 115B (1994), the Minnesota Superfund Law. 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (612) 296-6300 (voice); (612) 282-5332 Regional Offices: Duluth' Brainerd · Detroit lakes · Marshall · Rochester Equal Opportunity Employer. Printed on recycled paper containing at least 10% fibers from paper recycled Exhibit D MNPCA LETTER Dated 13 May 1996 1- ,- ... " Ms. Ruth Thonander Page 2 May 13, 1996 Because you performed the requested work, the State may reimburse you for a major portion of your costs. The Petroleum Tank Release Cleanup Act establishes a fund which may provide partial reimbursement for petroleum tank release cleanup costs. This fund is administered by the Department of Commerce Petro Board. Specific eligibility rules are available from the Petro Board at 612/297-1119 or 612/297-4203. If future development of this. property or the surrounding area is plaIlned, it should be assumed that petroleum contamination may still be present. If petroleum contamination is encountered during future development work, the MPCA staff should be notified immediately. . For specific information regarding petroleum contamination that may remain at this leaksite~ please call the TERS File Request Program at 612/297-8499. The IlLeak/Spill and Underground Storage Tank'File Request Formll (TERS Fact Sheet #35) must be completed prior to arranging a time for file review.' . Thank you for your response to this petroleum tank release and for your cooperation with the MPCA to protect public health and the environment. If you have any questions regarding this letter, please call me at. 612/297-8658. Sincerely, . .JJ~0d4 fL Bonnie J. Mallory . ~ Project Manager Cleanup Unit II Tanks and Emergency Response Section BJM:dms cc: James Hurm, City Clerk, Shorewood Greg Lie, Hennepin County Solid Waste Officer Thomas Greene, Applied Engineering, Incorporated, Wayzata Minnesota DePa.rtment of Commerce, Petrofund Staff , \ ') .... CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 13 November 2002 RE: South Lake Mi1111etonka Public Safety Facility - Revised Plans FILE NO.: 405(02.31) . In September of this year, the City approved a conditional use permit for the construction of a new public safety complex to be constructed at 24140 Smithtown Road. As noted in the project architect's letter (Exhibit A, attached), dated 5 November 2002, budget . considerations have necessitated changes in some of the materials originally approved for . the building. The proposed changes are considered significant enough to warrant another public hearing. The most significant change in materials is on the roof. Instead of a light gray, standing seam metal panel roof, "architectural grade" asphalt shingles are now proposed. The architects for the project will present color options at the hearing. The approved plans included stamped and stained concrete to resemble stonework at the base of the building. It was also hoped that retaining walls would have a similar appearance to compliment the retaining walls proposed for the County Road 19 project. The architects now propose to use a rock-faced concrete block for the base of the building and concrete with "rustification joints" for the retaining walls. Although somewhat disappointing from an aesthetic perspective, the changes are considered necessary over plan changes that would compromise the utility of the building plans. Had these materials been proposed initially, they would likely have been approved. {) PRINTED ON RECYCLED PAPER '6,a, Memorandum Re: Public Safety Facility - Revised Plans 13 November 2002 Relative to the proposed changes, the following recommendations are offered for your consideration: 1. The rock-faced block should be brought as low as possible on the east elevation facing the Shorewood Lane homes. As an alternative, a wood fence should be considered along the property line. 2. The asphalt shingles should be somewhat darker than the metal roofwas going to be. The intent would be to avoid the dark staining appearance of lighter shingles. 3. The architects have been asked to work with the landscape architect for the County Road 19 project to create a complimentary transition from the roadway retaining walls and the retaining walls for the public safety building. . Cc: Craig Dawson Larry Brown Tim Keane Tom Schulke . -2- ~ To Solve. To Excel Together. . . 18707 Old Excelsior Blvd Minnetonka, MN 55345-3122 phone (952) 474-3291 fax (952) 474-3928 www.teamtsp.com Architecture Engineering Construction Denver, CO Fori ComnS, CO Marshalltown, IA Minneapolis, MN Rochester, MN Omaha, NE Rapid City, SO Sioux Falls, SO Sheridan, WY November 5, 2002 City of Shorewood Mr. Brad Nielsen, Planning Director 5755 Country Club Road Shorewood, MN 55331 RE: South Lake Minnetonka Public Safety Facilities 01734A 24140 Smithtown Road CUP Amendment 11/05/02 attachment COLOR SCHEME MEMORANDUM Mr. Nielsen, Regarding the proposed South Lake Minnetonka Public Safety Facilities (which has been reviewed for Conditional Use Permit and approved), we are submitting for your review proposed amendments to the C.U.P. dated 11/05/02. Included within the proposed amendments are revised building elevations which cover exterior design and materials. Also included is this narrative memorandum describing the proposed material changes and the proposed color scheme options ofthe facility. During this estimating and value engineering phase, it has been determined that cost savings can be realized with the substitution of some of the exterior finishes or finish materials, to allow the project to stay within budget. There are three areas of material substitutions to specifically note: the site retaining walls, exposed building foundation wall above grade, and the roof material. Please refer to the comparison diagram on sheet CUP-R / A204. The proposed changes do not require modifications to the site and landscape plans, building plan, or shape and form of the building of what was approved on the C.U.P. The Economic Development Authority along with the Police and Fire Boards are currently considering two options for building color schemes, to be formally reviewed in the near future. One scheme will be selected. Note that you may be familiar already with rendering images of the proposed building that incorporate the "Civic" scheme. We will be assembling color samples of the amended materials and would be happy to share them with you in the near future. RED I GRAY "Civic" . RETAINING WALL: cool gray 'natural' concrete with sandblasted finish and rustificationjoints (was color stained concrete with architectural 'form liner' pattern of simulated stone). . BUILDING FOUNDATION: combination of cool gray 'natural' rock-face concrete masonry block and cool gray 'natural' concrete with rustification joints (was color stained concrete with architectural 'form liner' pattern of simulated stone). Exhibit A ARCIDTECT'S REQUEST LETTER Dated 5 November 2002 TSP To Solve. To ExceL Together. . . . ROOF: medium gray architectural high grade asphalt roof shingles (was standing seam metal panels). . red brick "cabernet" (not orange or brown shades of red but "wine" red) . matching gray metal wall panels at the upper clerestory . silver or gray trim, fascia, and window frames, etc. . earthen shades! tones CARAMEL & GREEN "Organic" . RETAINING WALL: carmel! tan! brown stained concrete with rustification joints at retaining wall and below rock face block (was color stained concrete with architectural 'form liner' pattern of simulated stone). . BUILDING FOUNDATION: combination ofbeige/light brown rock-face concrete masonry block and carmel! tan ! brown stained concrete with rustification joints (was color stained concrete with architectural 'form liner' pattern of simulated stone). . ROOF: dark green architectural high grade asphalt roof shingles (was standing seam metal panels). . Tan I Sienna "caramel" colored brick . matching dark green metal wall panels at the clerestory . trim, fascia, window frames, etc. in bronze or cream color . earthen shades! tones Brad, thank you for your consideration of these items on behalf of the City of Shorewood. ill / ----- cc: Bryan Litsey, Mark DuCharme I I I , I , I PREFlNISHED MErAL FASCIA AND TRIM i I I I I I 1 I l I \ . COLORED ARCHITECTURAL , , CAST CONCRETE TRIM BAND T' " \ " " \ . :. "NCRETE. SEE COLOR . EME MEMORANDUM FOR ~IENDED ARCHITECTURAL NISHES WITH EACH SHEME; WITH RUSTICATION GINTS { . . '!. ~. I : " .' -L--i-...L_..,._.,J"-"""-"""l-:"':" Ti:~~:r;= . ....... , I' . I , T"--:--" .' . ..L_oL,{,:"':. . , "ro-- .-:.. " / / / / . t. ", ',t . \ / . ---'- ,..J..:--r eCK FACE MASONRY StOCK :c: ELEVATION UA-EX01A -.-- METAl GUARDRAIL. PAINTED ~ Exhibit B PARTIAL ELEVATION - WEST ENTRY -r I: . . APPROVED C.U.P. EXTERIOR DESIGN PREFINISHED STANDING SEAM METAL ROOF PANELS PREFINISHED METAL FASCIA BRICK COLORED ARCHITECTURAL TRIM BAND COLOR STAINED CONCRETE WITH ARCHITECTURAL 'FORM LINER' PATTERN OF SIMULATED STONE GRADE PROPOSED AMENDED EXTERIOR DESIGN ARCHITECTURAL GRADE ASHPHALT SHINGLES PREFINISHED METAL FASCIA 4" X 12" BRICK COLORED ARCHITECTURAL TRIM BAND .; I' i ' ,i ' . . j [:~~~=:' ":~~',~=_ =:-L-=c-::::r I . ' 'I' '..' "j , f-~9 "~_":_T-,-:.l:_._, ~.~....l~",-',:_J.,~~p? . ' I' ...r ." ' . I,. I ':"--":rl':"'~" '~~"'r""-'~'-':~r'~-' --:"-T.~:..:.L"'-l"-":":~:-/ ,,__J_ _.':'.j-:---r~L_, It I ' , ' I' .... .. " J . ROCK FACE BLOCK, SEE COLOR SCHEME MEMORANDUM CONCRETE WITH RUSTIFICATION JOINTS (SEE ELEVATIONS), SEE COLOR SCHEME MEMORANDUM FOR INTENDED ARCHITECTURAL FINISHES WITH EACH COLOR SCHEME GRADE @ s~~faA~,1'~o9N DIAGRAM Exhibit C BUU,DING MATERIAL COMPARISONS PREflNISHED ARCHITECTURAL" METAL PANEL '" ASPHALT SHINGLES ''''\Ut''CI:''TI:' Il'ITU CIICTlrlf'AT1f\M , -" METAL FASCIA .' BRICK COLORED ARCHITECTURAL PRECAST CONCRETE TRIM BAND ROCK FACE MASONRY BLOCK NGLES E8 EE oEE EE . .' '~"j. . .' . , .:'f. .:" CONCRETE WITH RUSTIFlCATlON JOINTS. SEE COLOR SCHEME MEMORANDUM FOR INTENDED ARCHITECUTURAL FINISHES WITH EACH SCHEME Exhibit D PARTIAL ELEV A nONS - EAST SIDE lANDSCAPING SHOWN ON THIS ELEVATI' TO CONVEY EXTENT OF SCREENING AT SHOREWOOD lANE SIDE OF BUILDING. C'E"r AnnCI'\In-l'\ ,.. II n ,.U AU'"", r-I\n . . ~ :I .... ....;:x; PREFlNISHED ARCHITECTURAl PANEL ASPHALT SHINGLES PREFlNISHED METAL FASCIA BRICK COLORED ARCHITECTURAL F CONCRETE TRIM BAND ROCK FACE MASONRY BLOCK METAL GUARDRAIL, PAlNTEC .....: '."..,-:::-::,:;~:." .. 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", , , , , . \) .... .- ..D .- r--~---------' . ~ ________~ L ~ -------~1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I L__________________________________J ~ ,. , ~ ..... .. ~. 00 . :.~t ". ..... ~ .. , . .. . .;r . . C\ ..... .- ~ . . ~ ~.. .' 1~ -cL \1 ~l ~ ~ ~ tl~ -1'-/ . CD OJ .OJ CD OJ \U :t .A :1 ~ .~!J...V~ tlJ:2!O\'4 .. . o. c:::::J D o [] 0 OJ " .- :"- - ,-] ~ r;:::.. . - .: 1. . ; t I !. I '. : f i 1 i,!:- ,aDZ l. AON ,.;; !! it. . ..11; \" I. .~, · ;\ ;:;.-- _:;~ :;; l\ \;' . .'.: :~.:'. .' '!I .. ': .,....;:! t \........ . .' ',-, u ~~... ..:-::-J ,___.i l.--:' .:~_:_:~": -:.~ .-J . .' . .CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Shorewood Parks Foundation November 20, 2002 Nomination to Board of Directors . The by-laws of the Shorewood Parks Foundation provide that the Board of Directors nominates candidates to serve on the Board, and that the City Council affIrms the appointments. With the reorganization of the Foundation that occurred in 2001, the Council approved a staggered schedule of terms for board members. The Board may have seven to nine members. The Board of Directors currently has six members, and a vacancy in the director from the Park Commission. The Board notes the great amount of effort given to the Foundation by Jackie Dallman over the past nine months. It believes that her commitment to the Foundation has been well demonstrated. She has indicated a willingness to serve on the Board, and directors believe that she would provide a valuable service by being able to focus on the Foundation's annual Arts & Crafts Show. It would be appropriate for her to serve as a peer on the Board, as a good deal of the Board's fundraising efforts for the foreseeable future will include this event. . RECOMMENDATION: The Board of Directors of the Shorewood Parks Foundation nominates Jackie Dallman to serve as a director through February 28, 2005. With this term of office, there will be two directors' terms expiring February 28,2003; two terms expiring February 29,2004; and three terms expiring February 28,2005. The Board will continue to recruit persons to serve as directors. #7/1 ft t.., PRINTED ON RECYCLED PAPER