111202 CC Ws AgP
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
November 5,2002
FROM:
Honorable Mayor and City Councilmembers
Bonnie Burton, Finance Director~
TO:
.
RE:
Enterprise Fund Budget Workshop:
Work-session Tuesday, November 12, 2002
CC: Craig W. Dawson, City Administrator cb
Attached for your review are Year 2003 budget drafts for the City's Enterprise Funds. These
documents will be discussed at the work session on Tuesday night. The documents consist of
budgets for the Water Operations arid Water Debt Service, Sanitary Sewer Fund, Stormwater
Management, and Recycling Funds, and Liquor Operations
l.'
Water Budget
The Water Fund budget is comprised of two parts: the Water Operating budget and the Water
Debt Service budget. The 2003 Water Debt Service payments for the two existing bond issues
are scheduled at $267,900 and will be paid for by a transfer of dollars from the Water Operating
budget.
The 2003 Water Operating budget revenues are projected at $383,000 and the expenses
(including depreciation) are forecast at $822,612. This results in a shortfall, or deficit, of about
$440,000. The large items that contribute to the projected shortfall include a debt service
transfer ($150,000), depreciation ($180,000) and capital expenditures ($270,200). Proposed
capital expenditures include the Woodhaven Well Interconnection ($140,300), the Badger Well
Inspection and Design ($50,700), the Water Meter Radio Read project (Year 1 of 3 - $70,000)
and installation of eyewash and shower wells ($9,200).
In order for the Water Funds to be self-supporting, and to assure the system can provide for
improvements and enhancements, and to preserve fund balance at current levels, a water rate
increase will be necessary in 2003. There are currently approximately 1,200 water connections
that use an average of 30,000 gallons per quarter. Water rate comparison information and
proposed water rates are provided with the budget documents for City Council review and
discussion.
ft
~~ PRINTED ON RECYCLED PAPER
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Enterprise Budget Memo
Page 2
Sanitary Sewer Budget
The City currently has about 2,800 connections to its Sanitary Sewer System. The Sanitary
Sewer Fund has a substantial fund balance that has enabled it to fund projects such as the Gideon
Glen land acquisition and Eddy Station through interfund loans. These loans are being repaid on
schedule from the Stormwater Management Fund and the Park Fund. However, proposed
revenues and expenditures for year 2003 will result in a shortfall, or deficit, of approximately
$248,000. Therefore, staff is recommending a rate change to enhance revenue projections.
Various rate change proposals are presented for City Council review and discussion at the work
session.
. .. ."
Several items contribute to proposed increased expenditures. First, the MCES Sewage treatment
charges will increase substantially because of increased flow and an MCES rate change. Also,
there are increased City staffing costs due to bringing services in-house. Although termination
of the Munitech contract with the City will result in some savings, not all expenses will be offset. .
Lastly, capital improvements estimated at $200,000 are scheduled for 2003.
Capital improvements for year 2003 include refurbishment of Lift Stations 8, 15, and 18 (Shady
Island and Birch Bluff - $154,000) and the installation of alarm/autodialers (approximately
$8,000). In addition, this budget contemplates the purchase of a generator ($36,000). Funds
have also been designated for Inflow & Infiltration Control and Reduction projects ($25,000).
Storm water Management Budget .
The 2003 Stormwater Management Budget draft contemplates revenues and expenditures of
about $70,500. This includes operations and debt service payments for the Gideon Glen land
acquisition. Capital improvement projects and their related funding sources are still being
identified and are therefore not included in this budget.
A Stormwater rate review shows that the rates for this utility have not been adjusted since 1993. .
Therefore, the City Council is requested to also consider a rate change for this utility, assuming
there will be projects that require funding. At a minimum, an inflationary increase is
recommended. Information is included for City Council review.
Recycling Budget
The City will continue to receive about $23,700 from Hennepin County Grant Funds through
2004. However, they have notified us that the funding has been cut by 10% for this grant
program, so future proceeds may be in question. In addition, our contract with EZ Recycling has
increased the rate they charge the city to $2.25 per household. Therefore, staff is recommending
a small increase in the Recycling fee from $1.50 per household per quarter, to $1.75 per
household per quarter. The attached budget incorporates the recommended rate increase. We do
note that the number of households participating in the recycling program has remained stable at
about 1,100 households per month.
Enterprise Budget Memo
Page 3
Liquor Operations
The Liquor Operations budgets have been prepared very conservatively to accommodate the
uncertainty associated with two of the stores.
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Tonka Bay / Smithtown Store
As Council is aware, the Tonka Bay store will close on November 30. City staff, with the
approval of the Liquor Committee, has initiated discussions with the owners of the Oasis gas
station (located across the street from the current Tonka Bay store) to determine the feasibility of
building a liquor store there. Early discussions are encouraging, and meetings are scheduled
with bond consultants to discuss issuance of liquor revenue bonds to fund construction of a new
store. Accordingly, staff has prepared a VERY preliminary budget for this store, which
contemplates construction and operations for the period September through December 2003.
Liquor Operations Director Don Swandby has suggested that the City might name this new store
"Smithtown Liquors".
Waterford
At this time last year, staff was negotiating the Waterford Plaza store lease. The city was
successful in substantially reducing the amount of rent we must pay and this store is forecasted to
show a reasonable operating profit for the first time in many years.
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Shorewood Plaza
Lastly, during the coming year, the Shorewood Plaza store will be impacted by the proposed
construction of the Cub store. Business at this store has declined by 28-33% with the closing of
the Driskill's store. In addition, this store is scheduled to be relocated within the mall. The city
is pending negotiations with the owner/leasing agent to determine the terms and conditions of the
relocation. When Cub re-opens sometime in mid-2003, business should return to a good level,
however the 2003 budget for this store reflects reduced profits, despite cutbacks and efforts to
economize.
The Liquor Committee at its August 26 meeting reviewed the Liquor Operations budgets and the
committee recommends approval of the budgets by the City Council.
Conclusion
We invite your response and comments on the Enterprise Budgets. Please advise if you would
like additional information or if we can be of further assistance prior to the work-session.
CITY OF SHOREWQOD,
MINNESOTA
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2003 WATER BUDGET
November 5, 2002
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#2-A
FUND:
Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
SUBFUND:
'Water Operations
FUND NO: 601
DESCRIPTION OF ACTIVITY: .
Responsible for operation and maintenance of seven (7) well systems, Including all
pumps and wellhouses, maintenence of 'water tower and treatment plant, and
extension of new watermaln and construction of new water faclllties, as necessary.
OBJECTIVES:
_ Supply a safe, clean uninterrupted source of water to all connections
_ Explore possibility of interconnecting with other communities
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $1.50 - $1.75/1,000 gallons
Connection and permit revenues estimated based on 20 new homes
Miscellaneous Income Includes Interest income and Cellular Antenna Space Rentals
.
Expenses:
Staffing:
1.10 LIght Equipment Operator
.10 Senior Accounting Clerk
.20 Accounting Clerk
SupplieS/Materials:
Office Supplies, Including billing forms' and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
.125 City Engineer
.25 Engineering Technician
.05 Sec.lRecep.
Support Services & Charges:
Engineering
Water Operations LIcenses & Training
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
Capital Outlay:
Woodhaven Well Inter-Connection ($140,300 - 2003)
Badger Well Inspection & Design ($50,700 - 2003) ,
. Radio Read Meter proJect-Year 1 ~f 3($70,000 -2003)
InstaIl eyewash & shower wells ($9,200 ~2003) .
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non-cash expense accounts for future system replacement)
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2
FUND: #601 FUND: Water Operations DEPT # 49400
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
Charges for Service 243,459 300,652 334,830 252,625 127,865 307,000 0
Misc. Revenue 67,227 116,648 72,778 60,000 56,639 76,000 0
TOTAL REVENUE 310,686 417 ,300 407,608 312,625 184,504 383,000 . 0
EXPENSES
Staffing 25,477 12,595 17,829 41,373 28,439 100,312 0
SupplieslMaterials 46,690 48,861 52,542 45,750 22,234 49,750 0
. Support Services & Charges 128,731 120,131 137,711 122,166 99,295 72,350 0
Capital Outlay 698 5,111 935 220,000 0 270,200 0
Transfers 42,400 45,000 85,000 110,000 0 150,000 0
Depreciation 151,615 172,032 178,328 145,000 134,828 180,000 0
TOTAL EXPENSES 395,611 403,730 472,345 684,289 284,796 822,612 0
.RVICE INDICATORS:
Miles of Water Line 16 16 16 16 16
No. of Connections 1,120 1,120 1,120 .1,172 1,200
No. of Hydrants 222 222 222 222 222
Avg Daily Consump- gals 430,000 430,000 430,000 430,000 430,000
Water ratel1000 gals 1.50/1.76 1.50/1.76 1.50/1.76 1.50/1.76 1.50/1.76
CASH FLOW IMPACT:
Beginning Cash Balance 653,835 617,861 730,741 923,070 92~,070 696,406
Revenues 310,686 417,300 407,608 312,625 184,504 383,000
Expenditures (395,611) (403,730) (472,345) (684,289) (284,796) (822,612)
Depreciation 151,615 172,032 178,328 145,000 134,828 180,000
Construction of Infrastructure (108,630)
. Other Cash Flow Impacts 5,966 (72,722) 78,738 0 0 0
Ending Cash Balance 617,861 730,741 923,070 696,406 957,606 436,794
STAFFING:
Lt. Equip. Oper. .30. :30 . . .30 .30 .30 . . r.10
Engineer. Tech. .25 .25 .25
Engineer .15 .15 .125.
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10
Acctg. Clerk .20
SecJRecep. .10 .10 .10 .10 .10 .05
3
SUB FUND: Water Debt Service
MISSION:
To provide for the retirement of
debt Incurred to construct water
system improvements.
FUND: Water
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
OBJECTIVES:
To assure adequate resources to retire debt as scheduled, or more quickly if prudent.
.
HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
CQnnection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing: .
.
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments. Principal and interest
4
FUND: #601 FUND: Water - Debt Service DEPT # 49400
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
Sp Assess/Connect Chgs 441,9'82 216,409 115,198 260,000 36,220 120,000 0
Misc. Revenue 51,848 10 18 0 0 0 0
Transfers 40,000 40,000 85,000 100,000 0 150,000 0
TOTAL REVENUE 533,830 258,420 200,216 360,000 36,220 270,000 0
EXPENSES
Staffing 0 0 0 0 0 0 0
. SupplleslMaterials 0 0 0 0 0 0 0
Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
Other -, Debt Service 297,337 299,424 325,985 276,415 276,414 267,904 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 297,337 299,424 325,985 276,415 276,414 267,904 0
SERVICE INDICATORS:
. Outstanding Debt, Year End 2,290,000 2,100,000 1,915,000 1,730,000 1,730,000 1,545,000 1,545,000
CASH FLOW IMPACT:
BegInning Cash Balance 504,018 740,511 697,507 ' '571,738 ' 571,738 655,323 657,419
"
Revenues 533,830 256,420 200,216 360,000 36,220 270,000 0
Expenditures (297,337) (299,424) (325,985) (276,415) (276,414) (267,904) 0
Ending Cash Balance 740,511 697,507 571,738 655,323 331.544 657,419 657.419
STAFFING:
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City of Shorewood
Water Fund
Water Rate Comparison
Base Water Sample
City Population Charge per /1000 30,000 gals.
Excelsior 2,500 35.29 1.81 (13,000+ gal) $ 62.44
Greenwood 705 Not Available
Independence 3,231 Not Available
Medina 3,756 2.15 64.50
Minnetonka 52,691 18.00 1.20 (15,000+ gal) 36.00
Minnetonka Beach 582 1.43 42.90 .
Mound 9,778 4.73 1.37 45.83
Orono 7,702 23.20 1.97 82.30
Shorewood 7,540 23.25 1.50 (10 - 50,000 gal) 53.25
1.75 (50,000+ gal)
Tanka Bay 1,505 5.00 1.eO 62.00
Average Rate: $ 56.15
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City of Shorewood
11f7/02
6
City of Shorewood
Water Fund
Proposed Water Rates
Required Revenues from 2003 Proposed Budget
$710,000
Base
Rate
Usage
o to 10,000
gallons
Usage
10,000-50,000
gallons
Usage
50,000 +
gallons
Total
Revenue
Generated
Cost I Qtr
Sample
30,000 gals.
Computed revenues based on
various combinations of base
rates and usage rates
Current Rate $ 23.25 1.50/1000 1.75/1000 $ 255,600 $ 53.25
Proposed Rate #1 25.00 1.95/1000 2.75/1000 307,200 64.00
p.ed Rate #2 30.00 2.95/1000 3.75/1000 427,200 89.00
proposed Rate #3 35.00 2.95/1000 3.7511000 451,200 94.00
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City of Shorewood
11nt02
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2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
Section IIA. MUNICIPAL WATER - PROJECT SUMMARY
proj Description 2003 2004 2005 2006 2007
1 Woodhaven Well Interconnect $ 140,300
2 Pull and Inspect Badger Well $ 20,700
3 Reconstruct Badger Well House $ 30,000 $ 367,900
4 Paint East Water Tower $ 42,550
5 Pull and Inspect AmesburyWell $ 20,700
6 Pull and Inspect Boulder Br Well $.21,045
7 Pull and Inspect S.E. Area Well $ 21,275
8 Pull and Inspect Boulder Br Well $ 22,080
9 Water Meter Radio Read Project $ 70,000 $ 70,000 $ 70,000 $ 22,08.
TOTAL $ 261,000 $ 501,150 $ 91,045 $ 21,275
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8
2003 w 2007 CAPITAL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
:/
Proposed Project:
Woodhaven Well Interconnection Proposed Schedule.
Design 2003
Construction 2003
Project Description: This project proposes to interconnect the Woodahven Well with the
City of Excelsior's water system. The Cityof Chanhassen's system
was considered, however Chanhassen denied the request.
Total Estimated Costs:
Design, Survey & Administration
Right of Way and Easement Acquisition
Construction or Work
Construction Inspection
Contingencies (15%)
Total
$ 20,000.00
$10,000.00
$ 80,000.00
$ 12,000.00
$ 18,300.00
$140,300.00
.
Source of Project Funding
Municapal Water Fund
Total
$140,300.00
$140,300.00 .
9
2003 - 2007 CAP IT AL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
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Proposed Project:
Pull and Inspect Badger Well
Proposed Schedule
Design N/A
Construction 2003
Project Description: This project includes pulling, inspection and repair of the
Badger Iineshaft pump. Pumps are to be pulled and
inspected on a 5-year rotation.
Total Estimated Costs: .
Design, Survey & Administration
Right of Way and Easement Aqquisition
Construction or Work
Construction Inspection
Contingencies (15%)
Total
$
$
$ 18,000.00
$
$ 2,700.00
$ 20,700.00
.
Source of Project Funding
Municipal Water Fund
Total
$ 20,700.00
$ 20,700.00
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2003 .. 2007 CAPITAL IMPROVEMENT PROGRAM .
MUNICIPAL WATER.. PROJECT PROPOSAL
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Proposed Project:
Reconstruct Badger Well House Proposed Schedule
Design 2003
Construction 2004
Project Description: This project includes reconstruction of the Badger well house. A
feasibility report has been completed in July, 1998 for this
project.
Total Estimated Costs:
Design, Survey & Administration
Right of Way and Easement Acquisition
Construction or Work
Construction Inspection
Contingencies (15%)
Total
$ 30,000.00
$
$290,000.00
$ 26.000.00
$ 51.900.00
$397,900.00
.
Source of Project Funding
Municipal Water Fund
Total
$397,900.00
$397,900.00
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PROJECT
LOCATION
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11
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
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Proposed Project:
Painting BE Area Water Tower
Proposed Schedule
Design
Construction
2003
2004
Project Description: This project includes preparation and painting of the exterior
surfaces of the BE Area water tower.
Total Estimated Costs: .
Design, Survey & Administration
Right.ofWay. and Easement Acquisition.
Construction or Work
Construction Inspection
Contingencies (15%)
Total
$ 1,200.00
$
$ 33,800.00
$ 2,000.00
$ 5,550.00
$ 42,650.00
.
Source of Project Funding
Municipal Water Fund
Total .
$ 42,550.00
$ 42,5.50.00
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2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
i/
Proposed Project:
Pull and Inspect Boulder Br. Well Proposed Schedule
Design
Construction
N/A
2007
Project Description: This project includes pulling, inspection and repair of the
Boulder Bridge Iineshaft pump. Pumps are to be pulled and
inspected on a 5-year rotation.
Total Estimated Costs:
.
Source of Project Funding
..
Design, Survey & Administration $
Right of Way and Easement Acquisition $
Construction or Work $
Construction Inspection $
Contingencies (15%) $
To~1 $
18,300.00
2,745.00
21,045.00
Municipal Water Fund.
Total
$ 21,045.00
$ 21,045.00
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PROJECT
LOCATION F
H E 0
13
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
Proposed Project:
Pull and Inspect S.E. Area Well Proposed Schedule
Design N/A
Construction 2006
Project Description: This project includes pulling, inspection and repair of the
S.E. Area lineshaft pump. Pumps are to be pulled and
inspected on a 5-year rotation.
Total Estimated Costs:
Design, Survey & Administration
Right of Way and Easement Acquisition
Construction or Work .
Construction Inspection
Contingencies (15%)
Total
$
$
$ 18.500.00
$
$ 2,775.00
$ 21,275.00
Source of Project Funding
Municipal Water Fund
Total
$ 21,275.00
$ 21,275.00
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.....
r-
r-
~.
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
/
Proposed Project:
Pull and Inspect Boulder Br. Well Proposed Schedule
Design
Construction
N/A
2005
Project Description: This project includes pulling, inspection and repair of the
Boulder Bridge submersible pump. Pumps are to be putled and
inspected on a 5-year rotation.
Total Estimated Costs:
Design, Survey & Administration
Right of Way and Easement Acquisition
Construction or Work
Construction Inspection
Contingencies (15%)
Total
$
$
$ 19,200.00
$
$ 2,880.00
$ 22,080.00
.
Source of Project Funding
Municipal Water Fund
Total
$ 22,080.00
. $ 22,080.00
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PROJECT
LOCATION
CITY OF CHANHASSEN
5?ND
15
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
MUNICIPAL WATER- PROJECT PROPOSAL
Proposed Project:
Install eyewash & Showers wells Proposed Schedule
Design
Construction
N/A
2003
Project Description: This project includes installation of eyewash and chemical
showers at each of the 5 well house facilities. This is an OSHA
mandate for all facilities with chlorine and fluoride.
PROJECT
lOCATION
16
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CITY OF SHOREWOOD,
MINNESOTA
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2003 SANITARY SEWER BUDGET
November 5, 2002
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1
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SUBFUND:
DEPT NO:
Sanitary Sewer
611
MISSION:
To provide a safe, sanitary sewer
service to all City residents
FUND:
Sanitary Sewer
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of fourteen (14) lift stations, and cleaning,
televising and repairing sewer mains to control Inflow and infiltration. Sewage
treatment Is performed by Metropolitan Council Environmental Services (MCES) and Is
provided for In this area.
OBJECTIVES:
_ Work with MCES to correct inflow and infiltration into the sanitary sewer system
. Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $60.00 per quarter .
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 15 new homes
Repayment of Interfund Loan
Expenses:
Staffing:
.10 Senior Accounting Clerk
1.10 Light Equipment Operator
.05 Receptionist/Secretary
SupplieslMaterials:
Office Supplies, including bi1ling forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
.
.125 City Engineer
.25 Engineering Technician
.20 Accounting Clerk
.
Charges & Fees:
Charges for sewage flow Into City of Excelsior trunk mains .
M~tropolitan Coun~i1 Envlr~nmental Services sewage treatment ?harges
Capital Outlay:
Refurbish Lift Stations 8,15,18 (Shady Island & Birch Bluff) (2003)
Transfers:
Interfund Loan. Gideon Glen 2001
Depreciation (Non-Cash Expense accounts for future system replacement)
2
FUND: # 611 FUND: Sanitary Sewer DEPT # 49450
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
Charges for Service 804,469 860,283 788,944 706,680 370,143 728,500 0
Transfers 0 0 0 28,000 0 38,877 0
TOTAL REVENUES 804,469 860,283 788,944 734,680 370,143 767,377 0
EXPENSES
Staffing 14,076 18,973 18,795 41,373 20,753 104,812 0
Supplles/Materials 18.423 16,742 10,013 17,150 10,014 18,500 0
Support Services & Charges 386,869 368,506 445,493 482,249 320,454 520,800 0
Capital Outlay 3,960 0 0 184,500 0 197,700 0
. Transfers 6,000 651,875 10,000 15,000 0 0 0
197,794 198,974 200,821 200,000 151,693 202,000 0
Depreciation
TOTAL EXPENSES 627,122 1,255,070 685,122 940,272 502,914 1,043,812 0
SERVICE INDICATORS:
Miles of Sewer Une 57 57 57 65 65 65
No. of Connections 2,705 2,705 2,705 2,773 .2,773 2,773
No. of Lift Stations 16 16 16 14 14 14
Sewer Charge 60.00 60.00 60.00 60.00 60.00 60.00
CASH FLOW IMPACT:
Beginning Cash Balance 1,577,441 2,050,624 1,758,652 2,026,007 2,026,007 1,992,415 1,992,415
Revenues 804,469 860,283 788,944 706,680 370,143 728,500 0
. Expenditures (627,122) (1,255,070) (685,122) (940,272) (502,914) (1,043,812) 0
Depreciation 197,794 198,974 200,821 200,000 151,693 202,000 0
. .. Other bashHl=low Impacts . 98,042 . . (96,159) . (37,288)
Ending Cash Balance 2,050,624 1,758,652 . 2,026,007. . 1,992,415 2,044,929 1.879,103 . '1,992,415
. STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
Acctg. Clerk .20 .20
Lt. Equip. Oper JForeman .20 .20 .20 .20 .20 1.10 1.10
Receptionist/Secretary .10 .10 .10 .10 .10 .05 .05
City Engineer .125 .125
Engineer. Technician .25 .25
3
City of Shorewood
Sewer Fund
Sewer Rate Comparison
Base Sewer Sample
City Population Charge per /1000 30,000 gals.
Excelsior 2,500 47.39 2.54 (13,000+ gal.) $ 90.57
Greenwood 705 Not Available
Independence 3,231 75.75 75.75
Medina 3,756 33.50 3.35 (10,000+ gal.) 100.50
Minnetonka 52,691 27.75 1.85 (15,000+ gal.) 55.50
Minnetonka Beach 582 45.00 45.00 .
Mound 9,778 40.00 2.50 (10,000+ gal.) 90.00
Orono 7,702 81.85 81.85
Shorewood 7,540 60.00 60.00
TonkaBay 1,505 83.00 83.00
Average Rate: $ 75.80
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City of Shorewood
11/7/02
4
City of Shorewood
Sewer Fund
Proposed Sewer Rates
Required Revenues from 2003 Proposed Budget
$950,000
computed revenues based on Usage Usage Total
various combinations of base Base o to 10,000 10,000 + Revenue
rates and usage rates Rate gallons gallons Generated
Current Rate $60/Qtr $ 672,000
Proposed Rate #1 $65/Qtr $ 728,000
. proposed Rate #2 $70/Qtr $ 784,000
Proposed Rate #3 $75/Qtr $ 840,000
proposed Rate #4 $80/Qtr $ 896,000
Proposed Rate #5 $85/Qtr $ 952,000
proposed Rate #6 $90/Qtr $ 1,008,000
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City of Shorewood
11/7/02
5
",'
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
Section 110. SANITARY SEWER - PROJECT SUMMARY
proj Description 2003 2004. 2005 2006 2007
1 Lift Station 18 Rehabilitation $ 75,900
2 Lift Station 8 Rehabilitation $ 70,950
3 Generator for Lift Stations $ 36,100
4 Purchase Autodialer Systems $ 8,000' $ 5,000' $ 4,000
5 Lift Station 15 Rehabilitation $ 6,750 $ 92,608
6 Lift Station 17 Rehabilitation $ 6,750 $ 92,608
7 Lift Station 16 Rehabilitation $ 6,750
8 Infiltration and Inflow Projects . . $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000
9
TOTAL $ 222,700 $129,358 $ 128,358 $ 25,000 $ 25.000
.
.
6
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
SECTION II D - SANITARY SEWER. PROJECT PROPOSAL
Proposed Project:
Proposed Schedule
Design 2003
. Construction 2003
Lift Station 18 Rehabilitation
ProJect Description: Five of the City's lift stations are in need of complete rehabilitation.
Rehabilitation of Lift Station 18 was initiated in the year 2002. However, weight restrictions
for he bridge leading to Enchanted Island forced postponement of this reconstruction.
Total Estimated Costs:
Design, Survey & Administration $
Right of Way and Easement Acquisition $
Construction or Work $
Construction Inspection $
Contingencies (10%) $
Toml $
.
Source of Project Funding
Sanitary Sewer Fund
Total
1, 8-IADY laAND PT
2. 8-IADY IS-AND TR
3. 8-IADY IS-AN 0 CIR
4. MAPLE LA
..W
BAY'
PROJECT
LOCATION
h
Jo
7
.1,000
65,000
3,000
6,900
75.900
$
$
75,900
75.900
SP
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
SECTION n D - SANITARY SEWER. PROJECT PROPOSAL
Proposed Project:
Lift Station 8 Rehabilitation.
Proposed Schedule
Design 2003
Construction 2003
Project Description: This project involves reconstruction of the wet well, control panels,
and installation of an autodialer system.
Total Estimated Costs:
Design, Survey & Administration $
R.ight of Way and Easement Acquisition $
Construction or Work $
Construction Inspection $
Contingencies (10%) $
T~~ $
6,500
55,000
3,000
6,450
70,950
.
Source of Proje.ct Funding
Sanitary Sawer Fund
Total
$ 70,950
$ 70,950
IJ
PROJECT.
LOCATION
II- .10
.11 .
ill
.10 A.
8
2003 .2007 CAPITAL IMPROVEMENT PROGRAM
SECTION II 0 . SANITARY SEWER - PROJECT PROPOSAL
Proposed f:'roject:
Generator Set
Proposed Schedule
Design 2003
Construction 2003
Project Description: The City currently ahs 1 generator to run all of the water, waste wate
and backup systems for the City. This expenditure allocates funds to purchase a smaller
generator used for powering the wastewater pumping stations
Total Estimated Costs:
Design, Survey & Administration $ 1,100
Right of Way and Easement Acquisition $.
Construction or Work $ 35,000
Construction Inspection $
Contingencies (10%) $
Total $ 36,100
.
Source of Project Funding
Sanitary Sewer Fund
Total
$
$
36,1 00
36,1 00
.
N~tp
f'Ou.fl.t
. O? 2..
. ,,: .
. . .
9
2003 .. 2007 CAP IT AL IMPROVEMENT PROGRAM
SECTION II 0 - SAN IT ARY SEWER - PROJECT PROPOSAL
Proposed Project:
Lift Station 15 Rehabilitation
Proposed Schedule
Design
Construction
2003
2004
Project Description: This project involves reconstruction of the wet well, control panels, .
and installation of an autodialer system.
Total Estimated Costs:
Design, Survey & Administration $
Right of Way and Easement Acquisition $
Construction or Work $
Construction Inspection $
Contingencies (10%) $
Total $
Source of ProJect Funding
Sanitary Sewer Fund
Total
6,750
75,000
8,575
9,033
99,358
.
$
$
99,358
99,358
... SHADY IStAN.
... N.
110
W E
PROJECT S
LOCATION
.,. .t.
.\
A. ENCHANTED ISLAND
"-
II- LAKE MINNETONKA
10
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
SECTION II D - SANlT ARY SEWER - PROJECT PROPOSAL
Proposed Project:
Lift Station 17 Rehabilitation
Proposed Schedule
. Design 2004
Construction 2005
Project Description: ' This project invo'lves reconstruction of the wet well, control panels,
and installation of an autodialer system.
Total Estimated Costs:
.
Design, Survey & Administration $
Right of Way and Easement Acquisition $
Construction or Work $
Construction Inspection $
Contingencies (10%) $
Tot~ $
6,750
75,000
8,575
9,033
99,358
Source of Project Funding
~
.
N
w
s
Sanitary Sewer Fund
Total
$
$
99,358
99,358
.... "'111'\1..I'1 1.JL1'\I1U r 1
E
2. SHADY ISLAND TR
3. SHADY ISLAND CIR
4. MAPLE LA
PROJECT
LOCATION
A
11
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
SECTION II D .. SANITARY SEWER.. PROJECT PROPOSAL
Proposed Project:
Lift Station 16 Rehabilitation
Proposed Schedule
Design
Construction
2005
2006
Project Desc~iption: This project involves reconstruction of the wet well, control panels,
and installation of an autodialer system.
Total Estimated Costs:
Design,. Survey & Administration $
Right of Way and Easement Acquisition $
Construction or Work $
Construction Inspection $ .
Contingencies (10%) $
To~1 $
6,750
78,000
8.575
9,333
102,658
.
Source of Project Funding
Sanitary Sewer Fund
Total.
$ 102.658
$ 102,658
1.. &lADY ISLAND PT
2. &lADY lELAND TR
3. &lADY IELAND CIR
-V;QE
S
.
LAK.
SHAD'( ISlAND
PROJECT
LOCATION
UPPER
12
2003 - 2007 CAPITAL IMPROVEMENT PROGRAM
SECTION II D . SANITARY SEWER - PROJECT PROPOSAL
Proposed Project:
Infiltration and Inflow Reduction Proposed Schedule
Design 2003 - 07
Construction 2003-07
Project Description: The City has traditionally allocated $22,000 per year towards
the reduction of Infiltration and Inflow projects to minimize costs from 'Met Council.
Based upon current increases, it is recommended that this amount be increased to
$25,000 per year.
. Total Estimated Costs:
Design, Survey & Administration $
Righrof Way and Easement Acquisition. $
Construction or Work $
Construction Inspection $
Contingencies (10%) $
Total $
1,700
.
20,000
1,000
2,270
24,970
Source of Project Funding
. Sanitary Sewer Fund
Total .
$ 24,970
$ 24,970
.....
Ptlr) PO) A L.
k/(l}A
"v"
D.
.'
13
,
-
CITY OF SHOREWOOD,
MINNESOTA
.
2003 STORMW ATER MANAGEMENT
BUDGET
November S, 2002
.
1
.f1:u
SUBFUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
FUND:
Stormwater Management
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
To build and maintain a stable fund balance In order to facilitate council priorities and projects.
HIGHLIGHTS/COMMENTS:
.
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest Income and other misc. revenue (antenna)
Transfers from the General Fund
Expenses:
Staffing:
.05 Senior Accounting Clerk
.10 Ught Equipment Operator
.10 Accounting Clerk
Supplies/Materials:
Drainage Correction/Maintenance Materials
.
Support Services: .
Engineering .
Contractual Services for drainage correction
Capital Outlay:
2
FUND: #631 FUND: Stormwater Management Utility DEPT # 49600
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
Charges for Service 44.938 52,134 48,425 50,000 20,408 50,000 0
Misc. Revenue 6,331 17,711 205,092 2,000 2,339 2,500 0
Transfers 10,000 10,000 10.000 35,000 0 18,000 0
TOTAL REVENUE & 61,269 79,845 263,516 87,000 22,747 70.500 0
OTHER SOURCES
EXPENSES
Staffing 1,519 2,340 2,473 23,455 1,662 11 .528 0
.PPlies/Materiats 1,370 642 600 1,795 1,514 2,000 0
Support Services 10.852 7,699 44,399 18,750 4,936 18,095 0
Charges & Fees 0 0 0 0 0 0 0
Other - Debt Service 0 0 206.767 29,863 . 0 38,877 0
Capital Outlay 25,801 0 0 15,000 524 o. 0
Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 39,542 10,682 254,240 88.863 8.638 70,500 0
SERVICE INDICATORS:
.ASH FLOW IMPACT:
Beginning Cash Balance 199,404 228,296 ~ 18,043 135,105 135,105 133,242 133.242
Revenues 61,2e9 . 79,845. . .263,516 . . 87,000 22,747 70,500. 0
Expenditures . (39,542) (10.682) . (254,240) (88,863) .' (8,638) (70,500) . 0
Other Cash Flow.lmpacts 7,165 (179,416) 7,785 0 0 0 0
Ending Cash Balance 228,296 118,043 135,105 133,242 149,214 133,242 133,242
STAFFING:
City Administrator .10 .10
Engineer .05 .05
Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .00
Sr. Acctg. Clerk .05 .10 .10 .10 .05 .05 .05
Acctg. Clerk .10 .10 .00
3
-
I
I
City of Shorewood
Stormwater Management Fund
Rate Comparison
Base
City Population Charge
Excelsior 2,500 6.60 I Qtr. $ 6.60
Greenwood 705 N/A
Mound 9,nS 5.14 I Qtr. 5.14
Orono 7,702 9.00 I Qtr. 9.00
Shorewood 7,540 3.75 I Qtr. 3.75
Tonka Bay 1,505 3.00 I Qtr. 3.00
Average Rate: $ 5.50 .
.
City of Shorewood
11f7/02
4
\
CITY OF SHOREWOOD,
MINNESOTA
.
2003 RECYCLING BUDGET
November 5, 2002
.
1
-:If 2- J)
I
SUBFUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provIde for the annual
pickup of household and yard wastes
FUND:
Recycling
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
_ Continue weekly pickup of recyclable materials
_ Hold curbside pickup of household and yard wastes in the Spring of the year
_ Provide a leaf and yard waste disposal site in Fall of the year
.
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid Is a Hennepin County grant
Charges for Service Includes City Clean-up fees and a
City Recycling Fee of $1.75 per month per household
(This is a proposed rate increase from $1.50 per month per household in 2002)
Tranfers/other includes transfers, interest Income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
.
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling. $2.25/householdlmonth for 2,720 households
City Clean-up costs
2
FUND: #621 FUND: Recycling DEPT # 49550
BUDGET Actual Actual Actual Budget YTD Sept Proposed Adopted
ITEM 1999 2000 2001 2002 2002 2003 2003
REVENUE
County Aid 21.860 21.858 23,728 23,450 23,690 23.700 0
Charges for Service 67,703 76,864 77,600 72,600 51,368 86,120 0
Transfers/other 966 2,346 2,017 1,350 1.565 1,250 0
TOTAL REVENUE & 90,529 101,067 103.345 97.400 76,622 111,070 0
OTHER SOURCES
EXPENSES
.Staffing 543 0 653 1.525 498 3,914 0
143 1,840 983 500 784
SupplieslMaterials 750 0
Support Services & Charges 83,629 85,577 102,516 95,375 79,227 106,406 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 84,315 87,417 104,151 97,400 80,509 111,070 0
SERVICE INDICATORS:
Avg. mo. Participant Hshlds. 1,300 1,300 1,300 1,100 1,100 0
Avg. mo. Tonnage 70 70 70 72 72 0
. CASH FLOW IMPACT:
Beginning Cash Balance 17,503 26,317 35,975 37,785 37,785 37,785 37,785
R~.venues 90,529 101,067 103,345 97,400 76,622 111,070 0
Expenditures. (84,~15) (87,417) (1,04,151 ) (97,400) (80,509) . (111,O~Oj 0
Other Cash Flow Impacts 2,600 (3.992) 2,616
Ending Cash Balance 26,317 35,975 37,785 37,785 33.898 37,785 37,785
STAFFING:
.05 Receptionist/Secretary
3
CITY OF SHOREWOOD,
MINNESOTA
.
2003 PROPOSED
LIQUOR OPERATIONS BUDGET
November 5, 2002
.
-JfZF
FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
SUBFUND:
FUND NO:
640
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Produce a reasonable net profit
- Find a new location for Tonka Bay Store
- Remodel Plaza Store
HIGHLIGHTS/COMMENTS:
.
Revenues:
Estimated liquor sales: approximately 4% increase over 2002 sales.
Expenses:
Staffing:
1.00 Operations Manager
2.00 Assistant Managers
2.00 Full Time Clerks
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
.
Capital Outlay: To Be Determined
Transfers Out:
Transfer to General Fund
Misc. Revenue/Expenditures:
Interest Income & Service Charges
. FUND: # 640 SUBFUND: Liquor Operations DEPT #
BUDGET Actual Actual Budget YTD Sept Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003
REVENUE
Sales 1,804,389 1,861,358 1,898,680 1,964,384 1 ,986,000 0
Cost of Goods 1,350,144 1 ,375,445 1,431,842 1,386,221 1,487,000 0
GROSS PROFIT 454,245 485,913 466,838 578,164 499,000 0
EXPENSES
Staffing 173,422 190,448 205,888 217,557 233,473 0
Supplies/Materials 10,147 8,611 8,400 13,874 8,000 0
Services & Charges 201,684 204,047 184,650 165,295 194,790 0
.preciation 6,060 7,619 6,220 7,427 7,300 0
Capital Outlay 0 0 40,000 50 30,000 0
TOTAL EXPENSES 391,313 410,726 445,158 404,203 473,563 0
TOTAL OPERATING INCOME (LOSS) 62,932 75,187 21,680 173,961 25,437 0
Transfers In/{Out) (5,000) (5,OOO) (15,OOO) 0 (20,000) 0
Misc. Revenue/{Expense) 13,902 (6,039) 10,000 597 9,000 0
NET INCOME (LOSS) 71,834 64,148 16,680 174,558 14,437 0
SERVICE INDICATORS:
Gross Profit as a % of Sales 25.17% 26.11% 24.59% 29.43% 25.13%
Oper. Income as a % of Sales 3.49% 4.04% 1.14% 8.86% 1.28%
.ASH FLOW IMPACT:
Beginning Cash Balance
Net Operating Income/Loss
Depreciation
Other Cash Flow Impacts
Ending Cash Balance
STAFFING:
Full time:
Operations Manager 1.00 1.00 1.00 1.00 1.00
Assistant Manager 3.00 3.00 3.00 3.00 2.00
Full Time Clerk 2.00
Sr. Acctg. Clerk .15 .15 .15 .15 .15
Part time:
Sales Clerks 15.00 15.00 15.00 15.00 14.00
FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
SUB FUND:
Shorewood Plaza
FUND NO:
641
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to at least 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
.
Expenses:
Staffing:
.50 Operations Manager
1.00 Assistant Manager
1.2 Full Time Clerk
5.00 Part time Sales Clerks
.05 Senior Accounting Clerk
Supplies/Materials:
Office Supplies, Postage, Equipment Repair, Bags
Services & Charges:
.
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Counter, carpet, paint, gondolas $40,000
Misc. Revenue/Expenditures:
Interest Income & Service Charges
FUND: # 641 SUBFUND: Liquor - Shorewood Plaza DEPT #
BUDGET Actual Actual Budget YTD Sept Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003
REVENUE
Sales 1,093,956 1,086,613 1,115,500 764,481 1,140,000 0
Cost of Goods 810,884 813,073 836,625 534,353 853,000 0
GROSS PROFIT 283,072 273,540 278,875 230,128 287,000 0
EXPENSES
Staffing 101,236 117,261 116,819 76,577 127,565 0
Supplies/Materials 6,127 4,733 4,975 6,965 4,000 0
Services & Charges 90,187 88,860 96,395 68,542 106,715 0
Depreciation 244 1,848 420 2,254 1,500 0
. Capital Outlay 0 0 40,000 0 30,000 0
TOTAL EXPENSES 204,263 212,702 258,609 154,338 269,780 0
NET OPERATING INCOME (LOSS) 78,809 60,838 20,266 75,790 17,220 0
Transfers In/(Out) (5,000) (5,000) (15,000) 0 (15,000) 0
Misc. Revenue/(Expense) 14,813 7,697 10,000 2,916 10,000 0
NET INCOME (LOSS) 88,622 63,535 15,266 78,706 12,220 0
BUSINESS INDICATORS:
Gross Profit as a % of Sales 25.88% 25.17% 25.00% 30.10% 25.18%
Oper. Income as a % of Sales 7.20% 5.60% 1.82% 9.91% 1.51%
CASH FLOW IMPACT:
Beginning Cash Balance 132,349 287,570 280,742 280,742 305,928
. Net Operating Income/(Loss) 78,809 60,838 20,266 75,790 17,220
Depreciation 244 1,848 420 2,254 1,500
Other Cash Flow Impacts 76,168 (69,514) 4,500 4,500 (5,000)
Ending Cash Balance 287,570 280,742 305,928 363,286 319,648
STAFFING:
Full time:
Operations Manager .33 .33 .33 .33 .50
Assistant Manager 1.00 1.00 1.00 1.0
Full Time Clerk 1.2
Sr. Acctg. Clerk .05 .05 .05 .05 .05
Part time:
Sales Clerks 6.00 5.00 5.00 5.00 5.00
FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
SUBFUND:
Waterford
FUND NO:
642
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Decrease operating loses through the reduction of leased floor space
HIGHLIGHTS/COMMENTS:
Revenues:
.
Estimated liquor sales
Expenses:
Staffing:
.50 Operations Manager
1.00 Assistant Manager
.40 Full Time Clerk
5.00 Part time Sales Clerks
.05 Senior Accounting Clerk
Supplies/Materials:
Office Supplies, Postage, Equipment Repair, Bags
.
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental. reduced through reduction in floor space
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
,
.
"
FUND: # 642 SUBFUND: Liquor - Waterford DEPT #
BUDGET Actual Actual Budget YTD Sept Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003
REVENUE
Sales 710,433 774,745 783,180 590,263 846,000 0
Cost of Goods 539,260 562,372 595,217 414,080 634,000 0
GROSS PROFIT 171,173 212,372 187,963 176,183 212,000 0
EXPENSES
Staffing 72,186 73,187 89,069 65,435 105,908 0
Supplies/Materials 4,020 3,878 3,425 4,057 4,000 0
Support Services 111 ,497 115,188 88,255 74,796 88,075 0
. Depreciation 5,816 5,771 5,800 3,641 5,800 0
Capital Outlay
TOTAL EXPENSES 193,519 198,023 186,549 147,929 203,783 0
TOTAL OPERATING INCOME (LOSS) (22,346) 14,349 1,414 28,255 8,217 0
Transfers In/(Out) 0 0 0 0 (5,000) 0
Misc. Revenue/(Expense) (911 ) (13,736) 0 (3,224) (1,000) 0
NET INCOME (LOSS) (23,257) 613 1,414 25,031 2,217 0
BUSINESS INDICATORS:
Gross Profit as a % of Sales 24.09% 27.41 % 24.00% 29.85% 25.06%
Oper. Income as a % of Sales (3.15%) 1.85% 0.18% 4.79% 0.97%
CASH FLOW IMPACT:
Beginning Cash Balance (166,804) (159,160) (181,233) (181,233) (171,019) (171,019)
. Net Operating Income/(Loss) (22,346) 14,349 1,414 28,255 8,217 0
Depreciation 5,816 5,771 5,800 3,641 5,800 0
Other Cash Flow Impacts 24,174 (42,193) 3,000 3,000
Ending Cash Balance (159,160) (181,233) (171,019) (146,338) (157,002)
STAFFING:
Full time:
Operations Manager .33 .33 .33 .33 .50
Assistant Manager 1.00 1.00 1.00 1.00 1.0
Full Time Clerk .4
Sr. Acctg. Clerk .05 .05 .05 .05 .05
Part time:
Sales Clerks 5.00 5.00 5.00 5.00 5.00
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator ~
November 8,2002
Discussion of Shore wood Parks Foundation for City Council Work Session
.
At the October .14 City Council meeting, Councilmember Turgeon requested that the Council discuss
the Shorewood Parks Foundation and whether continuing staff support was warranted.
Reorganization: The Shorewood Parks Foundation restructured itself, with Council approval, in
March 2001.
. The number of members on the Board of Directors was reduced, with the Board able to have
seven to nine members at any time.
. One of the Board members would be a member of the Park Commission.
. A member of the City Council and the city administrator would be ex-officio Board members.
. The City Council would function as the oversight body for the Foundation, as exemplified by
its responsibility to appoint members to the Foundation Board. The Council could also
extend staff support and archive services to the Foundation.
.
Reorganization was intended to make for a manageable number of directors on the Board, and to shift
the focus solely to funding for improvements to Shorewood parks that would be reviewed by the Park
Corrimission and approved by the City Council.
Activities:. The Foundation has taken seriously its ~ommitment to forward $1 00,000 over ten years
toward the cost of Eddy Station. It has focused on two fund-raising activities:
. Buy-a-Brick: The Foundation began to offer engraved bricks for sale in July 2001. The buy-
a-brick concept is one of the most widely used and successful fundraisers around the country,
and has had some notable success locally. The Foundation's progress has been fitful; it has
not made as much headway as hoped in approaching the area business community for brick
sales, and it has not settled on a design for a brick walkway/plaza/sitting area to present to the
Park Commission. It expects to spend more time on this project shortly, as its efforts have
been focused on the recently-held Holiday Arts & ~rafts Show.
n
~J PRINTED ON RECYCLED PAPER
=#=3
Shorewood Parks Foundation Discussion
November 12, 2002, City Council Work Session
To date, approximately $5,500 has been raised in brick sales. Net proceeds of the brick sales
will depend. on the cost to purchase, engrave, and install engraved and blank bricks.
. Holiday Arts & Crafts Show: Jackie Dallman approached the Foundation in February 2002
with a proposal to put on an Arts and Crafts show. She had contacted Minnetonka
Community Education and Services regarding the use of Minnetonka High School for the
show, and MCES offered to make the space available rent-free provided that MCES was
identified as a co-sponsor. Since then, countless hours of her time, Board members' time, and
those of other volunteers have been spent to plan, publicize, and conduct the Show on
November 2. (Others also donated products and services for the Show.)
The Foundation expects that it will have approximately $4,500 in net proceeds to present to
the City. Revenue came from sales of booths, concessions, and door prize tickets. Exhibitor
feedback on evaluation forms indicated that, considering this was a first-time event, most
were satisfied (although everyone would always want more customer traffic), and most would .
consider exhibiting in the future. Given the apparent success and promise from this Show,
more revenue could be generated by selling more exhibit spaces and by being able to justify
higher booth fees.
The Foundation plans to meet on November 20 to evaluate the Show, and to identify ways to
make it a stronger event in 2003.
Attendance: The Foundation by-laws acknowledge a quorum exists when one-third of the Board
members is present. With its current membership, a quorum of the Board is two. The Board believes
regularity of meetings is important for continuity of business, even if a bare quorum is present. The
by-laws merely states that the Board may meet from time to time; it does not require a monthly or
quarterly meeting.
In 2001, the mayor served as the Council's ex-officio member to the Board. No action was presented
to or taken by the Council to change the mayor's service in 2002. In fairness, this status may not .
have been clear this year.
Staff Commitment: There was a significant staff effort to the Foundation during the first half of
2001, as the by-laws were being redrafted and the new structure wasimplemented. Since then, staff
effort has generally been two to three hours per month for meeting attendance and preparation of
agendas and minutes.
Foundation Concerns: Board members recently have expressed disappointment with what they
perceive to be a lack of support and sense of partnership by the Park Commission and City Council.
Board members believe that they are volunteering their time-now with success-to raise funds to
benefit the City and the objectives of the Commission and Council. They understand that difficulties
~xisted with the former structure of the Foundation, and believe that the new structure would remove
p(lSt perceptions of competing agendas among various parties. They do appreciate the support that
the t;ity Council provides in terms of staff and meeting space.