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090902 CC Reg AgP .-l: ~ ~,' " 4 .. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 9, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda Mayor Love _ Garfunkel_ Lizee .Zerby__ Turgeon _ 2. APPROVAL OF MINUTES A,. City Council Regular Meeting Minutes, of August 26,2002 (Att.-#2A Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.-#3A Claims List) B. Resolution approving a Conditional Use Permit for the Public Safety Facility (Att-#3B Planning Director's memorandum, Resolution) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. PARKS 6. PLANNING - Report by Representative 7. GENERAL A. 2003 Proposed Budget (Att.-#7A Finance Director's memorandum, 2 Resolutions) B. Liquor Committee Report . C. South Lake Minnetonka Police Department Operations Funding (Att.-#7C City Administrator's memorandum) ".' '" I. CITY COUNCIL AGENDA - SEPTE:MBER 9, 2002 PAGE20F2 8. ENGINEERINGIPUBLIC WORKS A. Accepting plans, specifications and estimates, and authorizing right-of-way acquisition for Smithtown Road (Att.-#8A Public Works Director's memorandum, Resolution) B. Accepting feasibility report and authorizing preparation of plans, specifications and estimates for Lake Linden Drive Trail (Att.-#8B Public Works Director's memorandum, Resolution) 9. REPORTS A. Administrator & Staff 1. Gideon Glen 2. County Road 19 Intersection 3. Public Safety Facilities B. Mayor & City Council 1. Firefighters' Memorial (Mayor's Report) 10. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 .www.cLshorewood.mn.LJs. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 9 September 2002 A 6:00 p.m. EDA meeting is scheduled this evening A Work Session will be held following the Regular Council Meeting .. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: This resolution approves the conditional use permit for the Public Safety Facility. Approval requires a simple majority vote by the Council. If you have questions relative to the resolution, please contact the Planning Director prior to Monday night's meeting. ,. Agenda Item #7 A: The proposed 2003 General Fund Budget and Proposed Levy must be adopted by the City Council and certified to the County Auditor by September 15 of each year. One resolution establishes a preliminary property tax levy for the 2003 budget year and sets the levy amount at $3,156,361 as determined by the state's levy limitation and as discussed at the budget work-session. The other resolution sets the Truth-In-Taxation public hearing dates for December 2 and December 9 as required by statute. Agenda Item #7B: The Liquor Committee is recommending that notice be given to the City of Tonka Bay that Shorewood will exit the agreement to operate in the current location of Tonka Bay Liquors on December 31, 2002. The Committee is also requesting Council endorsement to pursue opportunities to locate a Shorewood off-sale liquor operation on the Shorewood side of the intersection, should Tonka Bay not be forthcoming in securing a liquor store at an appropriate location on its side of the intersection. Agenda Item #7C: Based upon action by the City of Excelsior, it has been determined that the member cities will be obligated to a 4.1 increase in their contributions to the SLMPD 2003 Operating Budget, rather than the 6.5 percent recommended by the SLMPD Coordinating Committee and authorized by the other three member cities. This matter is on the agenda for Council information and discussion. The Mayor, as the City's representative, can present Council comments and concerns to the Coordinating Committee. It has been proposed that a joint meeting of the member cities' councils be convened to discuss a variety of issues related to financial support to this joint powers organization. ft ~J PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of 9 September, 2002 Agenda Item #8A: Included in the City Council packet for review and approval is the plans and engineers estimate for the Smithtown Road Pavement Rehabilitation project. This project is a Municipal State Aid Project that extends from County Road 19 to the Shorewood - Victoria border. The total project cost is estimated at $1,569,230. Currently, the City of Shore wood has 1.8 million in MSA account. Construction of this proj ect will bring the MSA balance down to approximately $200,000. Other demands that will be placed on the MSA account next year are approximately $300,000 for roadway construction costs for County Road 19, MSA eligible streetscape items for CR 19, and an additional $30,000 in traffic signal projects. Agenda Item #8B: Staff is recommending approval of the resolution that accepts the feasibility report for the Lake Linden Drive Pedestrian Trail hnprovement and authorizes preparation of Plans Specifications and Engineers estimate. The preferred alternative is a 5.0 foot wide bituminous path along the west side of Lake Linden Drive. . . " . . .. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 26, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES DRAft 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:03 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Associate City Attorney Gump for Attorney Keane, Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: None B. Review Agenda Lizee moved, Zerby seconded, Approving the Agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes of August 12, 2002 Garfunkel moved, Turgeon seconded, Approving the City Council Work Session Meeting Minutes of August 12,2002, as amended, on Page 3, change the Adjournment vote to 5/0 from 4/0. B. City Council Regular Meeting Minutes, of August 12, 2002 Turgeon moved, Lizee seconded, Approving the City Council Regular Meeting Minutes of August 12, 2002, as presented. Motion passed 5/0. C. City Council Executive Session Minutes of August 12, 2002 Lizee moved, Garfunkel seconded, Approving the Executive Session Meeting Minutes of August 12, 2002, as presented. Motion passed 5/0. D. City Council Work Session Minutes of August 19, 2002 Zerby moved, Lizee seconded, Approving the City Council Work Session Meeting Minutes of August 19, 2002, as presented. Motion passed 5/0. 3. CONSENT AGENDA Zerby moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Approval of the Excelsior Fire District and Mound Fire Department Budgets #c(A . I CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 2 of lL_~_ C. Approval of the South Lake Minnetonka Police Department Budget D. Authorizing Submittal of the 2002-2003 Winter Trail Activities Permit E. Adopting RESOLUTION NO. 02-072, "A Resolution Approving Agreements Relating to the Financing of Certain Public Safety Facilities." F. Administrative Sanction for Liquor Violation G. Approval of Demolition Permit for 24140 Smithtown Road H. Accepting proposal for professional design services, County Road 19 streetscape design Motion passed 5/0. 4. MATTERS FROM THE FLOOR . There were no matters from the floor presented this evening. 5. PRESENTATIONS A. Tom Lowe - Gift of Conservation Open Space Director Nielsen explained Tom Lowe proposed donating land to the City as conservation open space. Mr. Lowe owned the property titled Outlot A, Wild Duck Addition. This parcel of property was approximately 2.45 acres in size abutting the south side of Wedgewood Drive, and was a parcel left over from the platting of lots to the west and south of the outlot. Director Nielsen noted proximity to Manitou Park in Tonka Bay and suggested pedestrian access be considered in the future. Mr. Lowe had placed no restrictions on the City's use of the property. The City Attorney, as well as the Land Conservation and Environment Committee, had considered this donation and recommended acceptance of the property. The City Attorney recommended the City require a warranty deed for the land. Mr. Lowe had provided this deed. . Councilmember Lizee stated what a nice gesture and gift this was for the City. Lizee moved, Zerby seconded, Accepting the Gift of Conservation Open Space for Outlot A, Wild Duck Addition, from Tom Lowe. Motion passed 5/0. Mayor Love stated while Mr. Lowe had not sought out any publicity for this generous gift, he thought this was an exciting time for the City, and a wonderful gift for the community. Councilmember Zerby stated he would like to include language to protect this land as open space with the exception of a possible trail traversing the property. Mayor Love stated this matter could be referred to the Park Commission for formal action, including consideration of a trail and language protecting the space except for that use. Motion passed 5/0. CITY COUNCIL REGULAR ME~TING MINUTES AUGUST 26, 2002 Page 3 of11 6. PARKS - Report by Representative A. Report on Park Commission Meeting Held August 13, 2002 Commissioner Young reported on matters considered and actions taken at the August 13, 2002, Park Commission meeting (as detailed in the minutes of that meeting). B. Agreement with South Tonka Little League for South Concession Stand Engineer Brown reviewed the history of the responsibilities and liabilities regarding the South Tonka Little League Concession Stand at the south end of Freeman Park. He noted all parties involved had reviewed and recommended approval of the Operating Agreement. Administrator Dawson noted South Tonka Little League had not yet had an opportunity to execute the agreement, but this action was anticipated in the near future. . Lizee moved, Turgeon seconded, Approving the Operating Agreement between the City of Shorewood and South Tonka Little League. Motion passed 5/0. Mayor Love requested an update on the Freeman Park Parking Lot project. Engineer Brown explained due to the high bids submitted for the project, a decision had been made to reject the current bids for the project, and rebid the project in the spring. Staff had reviewed the site and due to drainage concerns for the area, had re-graded the parking lot to direct water to the eastern edge of the lot where there was a drainage system in place to appropriately alleviate the water. Minor work was still needed to touch up the area to ensure the water would continue to flow in an easterly direction over time. . Engineer Brown went on to explain WSB and Associates had submitted a feasibility report for a pedestrian walkway along Lake Linden Drive. Engineer Brown stated he had been disappointed in the product received, and had thus returned the report for further review of the drainage in the area. He stated concern had been noted for the time schedule associated with this project; however, he did not believe completion this year would be in the best interest of all parties concerned. Further, he explained, due to restoration and erosion anticipated as part of this project in the spring, Staff was recommending additional review. He believed it would be in the best interest of all parties to return with a realistic time schedule for this project. Mayor Love stated he was concerned for the work being submitted from the vendor for review and believed it was appropriate to discuss expectations and commitment of service from the vendor at a future Work Session meeting of the Council. 7. PLANNING Chair Bailey reported on matters considered and actions taken at the August 20, 2002, Planning Commission Meeting. He complimented Staff for speed in processing this request and stated he appreciated all help given regarding the request for Conditional Use Permit.for the Joint Public Safety Facility. He then reviewed concerns of the Planning Commission regarding that project and reviewed solutions posed by the Commission, noting in the final analysis the Commission believed all possible care had been taken in hearing residents concerns and providing solutions where possible. Chair Bailey stated he personally believed there were unconvincing arguments presented regarding the exclusion of a trail running through the property connecting County Road 19 to the LRT trail. He stated he believed it was unfortunate to shut off the potential use of that property as it was public property and as such should be utilized to its potential. CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 4 of 11 Mayor Love thanked Chair Bailey for his report, stated he supported the idea of a trail on that site, and stated more discussion would be taking place regarding the possibility of a trail through the property. He stated he would like to continue the discussion with the Chief of the Excelsior Fire District and the Chief of the South Lake Minnetonka Police Department and appropriate Commissions. Further, he thought to connect the property would make it an integral part of the community and less likely to be vandalized. Councilmember Turgeon agreed. . A. C.U.P. For Accessory Space Over 1200 Square Feet Applicant: Jon and Julie Thornberg Location: 5525 Grant Lorenz Road Director Nielsen explained the applicant had applied for a Conditional Dse Permit (C.u.P.) to construct a detached garage on his property located at 5525 Grant Lorenz Road. Director Nielsen further explained the floor area of the new garage, when combined with the existing attached garage and another accessory building on the site, brought the total area of accessory space on the property over 1200 square feet. The property was zoned Single Family Residential, and contained 39, 449 square feet of area. The proposed garage measured 24' x 26' and contained 624 square feet bringing the total area of accessory space on the . site to 1458 square feet. Access to the new garage was provided from an existing driveway loop in the front of the house. With regard to meeting four criteria for granting a C.D.P., Director Nielsen noted the request met all criteria. However, he also noted the applicant's survey demonstrated impervious surface, as proposed, would reach 36 percent of the lot area where 33 percent was allowed. Additionally, he noted the survey indicated a significant amount of the landscaped area had plastic under it for weed control. Should that plastic be replaced with landscape fabric, the amount of hardcover would be reduced. Drainage and landscaping were not considered to be issues of concern given the size of the property. He also noted the new garage to be similar in character to the existing house and outbuilding. He recommended the c.u.P. be granted subject to the reduction of hardcover on the site to at least 33 percent of the lot area. Director Nielsen stated the Thornberg's had clarified the appropriate landscape work had taken place, and the estimated hardcover on site was believed to be at 33 percent currently. Jon and Julie Thornberg, 5525 Grant Lorenz Road, stated they would be available for any questions . Council may have had of them. Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 02-073, "A Resolution Granting a Conditional Use Permit for Accessory Space Over 1200 Square Feet, subject to Staff recommendations, for Jon and Julie Thornberg." Motion passed 5/0. B. C.U.P. Amendment For Storage Shed Applicant: David Olson, rep. D.C. Wakefield, et. al. Trustees Location: 24000 Highway 7 Director Nielsen stated the applicant, representing the owners of the office building at 24000 State Highway 7, had requested an after-the-fact revised C.D.P. to build a utility shed on the property. The shed was built in the northwest comer of the parking lot at the rear of the building. This location did not meet the setback requirements for the Residential/Commercial zoning district, and the applicant proposed relocating it to the northeastern comer of the western parking lot. Since the office building existed pursuant to a C.D.P. issued in 1981, a revision to the C.D.P. was necessary. Director Nielsen went on to explain the building complied with the zoning district setback requirements. Also, despite differences in calculations shown on the site plan, the shed did not take up required parking area, nor did it adversely CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 5 of 11 affect the area or additional parking space. He also noted the application afforded the City the opportunity to correct an existing problem on the site as some landscaping on the west side of the parking lot had died, creating a gap in the buffer. He then recommended, as a condition of approval, that this area be filled in with arborvita~, the number and size of which would be determined at the time a building permit was issued for the building. Subject to this requirement, he was recommended approval of this amendment. Dave Olson, representing the owners of the office building, stated he would be available to answer any questions Council may have had of him. Zerby moved, Turgeon seconded, Adopting RESOLUTION NO. 02-074, "A Resolution Granting a Conditional Use Permit, subject to Planning Commission recommendations, for David Olson, rep. D.C. Wakefield, et. al.Trustees, 24000 Highway 7." Motion passed 5/0. C. C.U.P. For Public Safety Facility Applicant: Shorewood Economic Development Authority Location: 24140 Smithtown Road . Director Nielsen explained the history of the planning process for this case, noting the Planning Commission had continued this matter from its August 6, 2002, meeting to its August 20, 2002 meeting, as a result of unresolved areas of concern. He stated many of these concerns had been resolved, and the architects had made application for the necessary Conditional Use Permit for the facility. In addition he introduced Tom Schuelke, architect for the project from TSP One, Inc., noting he was available to answer questions this evening as well. . Director Nielsen stated the subject property measured 249' x 1261', and contained approximately 6.85 acres and was zoned Single and Two-Family Residential. The north half of the site was also subject to provisions of the Shoreland District. Surrounding land uses and zoning to the north were noted to be the LRT Trail, and then Single-Family Residential in Tonka Bay; to the west were noted the Shorewood Public Work Facility and one single-family residence, zoned Single and Two-Family Residential; to the south were noted County Road 19, and then the Southshore Senior Community Center; zoned Residential/Commercial; to the east were noted Shorewood Lane and then two-family residential, zoned Single and Two-Family Residential. He went on to explain the proposed building and accessory parking areas were located on the southerly half of the site. The proposed building contained 28,603 square feet of area on the lower level, including the fire equipment bays. The upper level would have 25,917 square feet, including the parking garage for the police department. The total amount of hardcover proposed for the site was approximately 35 percent, well under the 66 percent allowed for public facilities. Director Nielsen then went on to explain how the Public Safety Facility complied with the requirements of the Shorewood Zoning Code. With regard to setbacks, Director Nielsen stated the proposed site plan complied with all setback requirements for the Single and Two-Family Residential zoning district. The building height complied with the 35-foot height limitation, as it was two stories. This height was noted to be the result of the site topography, tall interior spaces, and the direction to include a pitched roof. Parking on the site plan provided a total of 70 parking spaces, and was considered adequate for the most intense use of the building. With regard to tree preservation and landscaping, Director Nielsen explained the trees in the middle of the site would most likely need to be removed, as would the smaller trees along the Public Works access drive. He stated consideration should be given to transplanting these smaller trees to other locations on site. The wooded area on the north end of the site would be relatively unaffected, as. only one-half the CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 6 oftt site was being altered. He went on to explain 56 replacement trees were required under City policy. The landscape plan proposed those fifty-six replacement trees as well as twenty additional five-foot Techny Arborvitae bordering the police parking area. Director Nielsen stated additional landscaping in the form of 13 evergreen trees were being proposed for the easterly side of the site near the entrance drive from Shorewood Lane. These trees were planned in effort to provide additional screening of the site from the residence across the street from the entrance drive. Also, the southeast corner of the site would be planted with primarily deciduous trees, and after speaking with residents would also include evergreen trees to provide maximum screening in that area. Additional landscaping plantings were also planned for mechanical area as well in effort to provide some muffling of sound and further visual screening. He went on to explain a concern had been heard regarding the 100-foot buffer of trees on the northern end of the property. As a result, the Commission had agreed to extend that buffer to a total of 200 feet to allow that portion of the property to remain protected. With regard to the noise issues raised at the recent Public Hearings held by the Planning Commission, Director Nielsen stated the firing range and mechanical areas were of concern. He explained the architect suggested noise levels on the site could be kept to "residential levels" designated by the Minnesota Pollution Control Agency (MPCA) standards that specified a noise level of 60 decibels (dBA) allowed from 7:00 A.M. to 10:00 P.M. and 50 dBA in the nighttime hours of 10:00 P.M. to 7:00 A.M. as measured on the property line of the source. He noted the MPCA was willing to provide testing of these noise levels. He explained the Planning Commission had recommended inclusion of this provision as a condition of the Conditional Use Permit (C.U.P.). He stated the firing range would be separated from the outside of the building by two sets of walls of poured concrete. The remaining concern with this issue was the venting to the outside. The architect had stated the elbows in the venting could be insulated, and would meet the MPCA standards. Furthermore he clarified the dogs contained on site would include the occasional impoundment of strays for a few hours; thus, no outdoor kennels were proposed. With the regard to the issue of the mechanical equipment on the easterly side of the building, he stated the architect had again stated the equipment could be muffled or attenuated to the MPCA standards. He stated the emergency generator would not meet the MPCA standards. He went on to explain the generator would be powered approximately twice a month during daytime hours. The remainder of the facility would be held to the MPCA residential standards. Director Nielsen also cited past concerns with circulation on and near the site. He stated Staff had suggested a small bus stop be created on the east side of Shorewood Lane to allow children to wait for the bus off the street. A short segment of sidewalk was also recommended on the east side of the street so pedestrian traffic would not conflict with the South Lake Minnetonka Public Safety Facility traffic. The Park Commission was also in agreement with this recommendation as it provided enhanced safety measures for local pedestrians. With regard to lighting, he noted it would be necessary for security reasons to have some lighting on the residential side of the building. These lights should be downcast, mounted as low as possible, with cutoff fixtures that would not allow the light source to be seen from adjoining residential properties. Trees along the east side of the building should be strategically planted to minimize the effect of lighting. Refuse containers would be contained in a covered enclosure on the east side of the building. Signage, as indicated as part of the plan, included the location of a monument sign approximately in the middle of the site in front of the southerly parking area. It was also expected some additional directional signage would be necessary. For example, the exit on County Road 19 would be exit-only. Director Nielsen noted the presence of Chief DuCharme of the Excelsior Fire District and Chief Litsey of the South Lake Minnetonka Police Department. . . CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 70ftt Engineer Brown briefly chronicled the background of the 6.85-acre site, noting the site sloped both to the north and south from a high point near the southerly third of the lot. Existing topography varied extensively, and the site was open with mature trees scattered throughout the site. He then reviewed issues related to access, right-of-way, and easements, as well as grading and drainage, and sanitary sewer and water service. . Engineer Brown noted the site to be challenging, as it was long and narrow, making it difficult to accommodate the necessary turning movements of the larger fire engines and entry and exit of larger vehicles. In addition, Staff had recommended emergency vehicles leaving the site had to do so by turning onto County Road 19, and not Shorewood Lane, in effort to minimize noise and inconvenience to residents along Shorewood Lane. Furthermore, the entrance drive to the site to be utilized by the firefighters and returning fire equipment trucks needed to remain in that location due to prevent grades onsite in excess of five percent. The driveway needed to be aligned with apparatus bays to accommodate the forty-foot aerial truck. Emergency flashing signals were planned on the site and at the County Road 19 intersection to alert motorists traveling on County Road 19 that vehicles would be exiting for emergency purposes. Grading and drainage for the site had also proved challenging. Grading would provide significant amounts of material generated by the placement of the building. In review, Engineer Brown suggested the material be placed further north of the proposed grading in effort to minimize cost by reducing the amount of material to be hauled away from the site. . Engineer Brown briefly reviewed outstanding areas of concern from the last Public Hearing on this matter. He noted many areas were successfully remedied in the past few weeks. With regard to runoff requirements, he explained previous concern for revising the design to maintain the pre-developed runoff rate for the site had been completed. As a result of findings of numerous hydraulic calculations, Staff and consultants from WSB and Associates, Inc., concurred with the findings and recommendation that the detention basin for the Shorewood Public Works facility be utilized for the site, versus constructing a separate basin. He stated contours for that pond demonstrate the pond had more than adequate capacity for the addition runoff in the area. The outlet for the pond would be revised to include a weir structure, to regulate flow leaving the site. As a resulting issue, the storm sewer system along County Road 19 would incur additional drainage. Mr. Ted Whitkowski, hydrologist for WSB and Associates, had reviewed the system and concurred this system had adequate capacity for the added runoff. Engineer Brown also explained sanitary sewer service was available on the south side of County Road 19. Permission needed to be secured from the Metropolitan Council Environmental Services (MCES) division, requesting the ability to make use of the existing utility owned and operated by MCES. In addition, utilities would need to cross the retaining wall on the site as part of the proposed construction plan. Engineer Brown recommended any utility crossing with the retaining wall should be cased a minimum of the height of the wall at the crossing on each side of the wall to permit maintenance or repair, without demolition of the proposed retaining wall. With these discussions and conditions in mind, Staff was recommending approval of the Conditional Use Permit, subject to Staff and Planning Commission recommendations. Both Chiefs stated they would be available to answer any questions; Council may have had of them. Mayor Love questioned whether there was anyone present wishing to address this matter. Ron Rousar, 5585 Shorewood Lane., expressed concern for the location within the community for the proposed facility. He stated it seemed every step in the planning process included problems to be resolved, leading him to believe this locations was not suitable for the project. He stated he wanted to welcome the EFD and SLMPD to the neighborhood, but was also concerned for the aesthetic loss to the CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 8 of 11 neighborhood residents. He expressed additional concerns for traffic patterns, children in the area, and considerable landscaping loss. He stated this plan would impact the ecology and many residents as well in an adverse manner, including the noise levels from the mechanical equipment and unobstructed views of the large building. Also, he stated he did not believe nearby residents had been informed adequately of the plans as the process moved forward. Mayor Love stated he respected Mr. Rousar's opinions on the matter, noting a great deal of effort had been shown in the past weeks in direct response to concerns heard from neighborhood residents. He stated the City, EFD, and SLMPD would remain committed to working with residents throughout the planning and construction processes and into the future. Eric Rousar, 5575 Shorewood Lane, stated he and hisfather were two ofthe few owner/occupants ofthe housing along Shorewood Lane. He stated he had similar objections and concerns for the project as stated by his father. He stated he appreciated the efforts of the firefighters, however, he was also concerned for the safety of the families on that street. He also appreciated the efforts presented providing additional landscaping of the site to maximize visual screening and minimize the noise. He stated he appreciated the opportunity to be heard and the efforts of the EFD and SLMPD. . Councilmember Turgeon stated she sympathized with the Rousar families, and also commended the Planning Commission for its continued commitment to following the policies and guidelines set forth by the City, as she knew the Commission had worked diligently to examine and scrutinize the landscaping and noise proposed on site. She stated noise levels were a continued concern in every project, and noted it was difficult as the only actions possible were toward the minimization of the noise. She questioned why the recommendation was made not to post "NO PARKING" signs on Shorewood Lane. Engineer Brown explained these signs would cause additional frustration in the neighborhood as the parking problems would only be moved to another location. Councilmember Turgeon further questioned whether the bus stop could be moved off of County Road 19 to alleviate all concerns surrounding the bus stop. Engineer Brown stated he believed it unlikely as the bus service was under budget restrictions and to move the bus stop to the cul-de-sac area was believed to be cost-prohibitive. Mayor Love stated he believed this situation was unique and offered to meet with representatives of the School District to alleviate this problem. Councilmember Turgeon stated she would also like to participate in those conversations, and should the bus stop be able to be moved, she would like to see the "No Parking" signs placed on Shorewood Lane. . Councilmember Turgeon questions whether the mechanical equipment could be moved to another more suitable location on the site versus near the residential homes nearby. Mr. Schuelke stated further options would be explored to move them to the north side of the building. However, in so doing, it would still affect the residents and in some cases more so. In its current location, the noise from the mechanicals was to be muffled due to the topography.ofthe site. The mechanical area would be placed on the lower level, nestled into the hill, with visual screening and sound attenuation methods utilized. In moving the mechanicals to the northern portion of the building, the earthen wall would not be available to muffle the noise. Councilmember Lizee stated she would like to see the curbs painted around the facility to designate it as a No Parking zone. Additionally, she would like to see the signage for the building, when presented, to be placed closer to the Public Works driveway and utilization of painted lines to help motorists more safely navigate the area. She further stated she would like to see creativity used in making decisions regarding the excess fill, and suggested the potential for additional buffering for neighbors. Further, she requested all efforts be made to quiet the mechanicals on site. CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 9 of 11 Councilmember Zerby agreed with Councilmember Turgeon in that the planning process can sometimes appear unwieldy. He believed more could be done to the project to keep neighbors informed of the steps in the process; however, he also strongly believed criteria had been thoroughly examined regarding the site. He stated all parties involved remained committed to trying to make the building an asset to the area, and he would like to see additional landscaping of the site as well as moving the mechanicals to a different area of the building away from the residents. Mayor Love sated the Council and Staff had heard the concerns regarding landscaping and he appreciated the concerns stated by the neighbors. He suggested all parties agree to meet with the neighbors at six months and one year post construction of the facility to remedy any remaining concerns. The Chiefs agreed to be part of this meeting and expressed commitment to being good neighbors for the surrounding residents. . Mayor Love also stated MPCA standards would be strictly enforced. Councilmember Garfunkel stated he would like to see testing of these standards completed on a regular basis. Councilmember Turgeon cautioned the architects and Council to be sure the equipment could be held to these standards prior to construction. Mayor Love questioned Mr. Schuelke as to the remedies should the standards not be met once the building was constructed. Mr. Schuelke stated additional acoustic materials could be utilized to further attenuate the sound. Councilmember Turgeon questioned why the firing range could not be moved to the western side of the building. Mr. Schuelke stated the firing range required its own ventilation system and existing topography would not allow placement on the western side. Chief Litsey stated every effort had been made to clarify areas of concern and learn from other projects where problems had occurred. He stated all efforts were being made to be good neighbors, and he was not expecting a problem regarding the sound from the firing range on site. . Mayor Love stated he agreed with Councilmember Turgeon concerns for noise, and any complaints of noise would be taken very seriously regarding noise levels and types of noise emanating from the site. Councilmember Turgeon clarified modifications could be made to the Conditional Use Permit should noise levels be exceeded. Mayor Love stated he thought all discussions held would lead him to believed all levels of noise would be property attended and modified to provide minimal noise to the neighborhood. Councilmember Zerby stated he would like to see options remain open for the potential use of excess fill for providing a more gradual slope on the site for the possibility of a trail. Mayor Love agreed, noting Council had indicated it would like to see final grading and drainage plans returned for approval. Councilmember Garfunkel requested an annual certification of noise be required as a condition of approval for the Conditional Use Permit. Mayor Love stated he would be interested in seeing an annual certification of noise imposed on all commercial facilities existing in a residential neighborhood. Garfunkel moved, Zerby seconded, Directing Staff to Prepare Findings of Fact to Approve a Conditional Use Permit, subject to all Staff, Commissions, and Council recommendations, for the Shorewood Economic Development Authority, 24140 Smithtown Road. Motion passed 5/0. CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 10 of 11 8. GENERAL Mayor Love stated the SLMPD budget was being considered as part of regular Council meetings for the City of Excelsior. The possibility existed the budget would be rejected, due to the inability of that city's budget to sustain a 6.5 percent increase. Mayor Love stated the challenge being heard was not to the budget programs or spending, but to the expense that could be sustained in the City's budget. Other options were being considered to bring remedy to the situation if need be. More information would be available at a later date if needed. 9. ENGINEERlNG/PUBLIC WORKS A. Authorization for expenditure of funds for culvert replacement -Eureka Road Engineer Brown explained Staff members of the Public Works Department routinely perform checks on the a culvert serving areas south of Srnithtown Road and east of Eureka Road. Over the past two years, Staff had witnessed seven different occasions where water had backed up to the house and garages of homeowners at 5835 and 5865 Eureka Road. Study of the tributary area for this culver indicated the area . that flowed to this culver has had a substantial increase in development. The increase in runoff within the tributary area of the culvert had exceeded the capacity of the existing culvert. As a result, flooding had become a routine occurrence Staff was recommending replacement of the existing culvert with a larger culvert. Should the replacement be complete, it would require the closing of Eureka Road for a day. Concern was being given to the impending start of school. It was anticipated the materials, labor and traffic control would not exceed $4500 to complete the project as Public Works Staff would perform the work. Turgeon moved, Lizee seconded, Authorizing Expenditure of Funds for Culvert Replacement for Eureka Road. Motion passed 5/0. 10. REPORTS A. Administrator & Staff 1. Gideon Glen . Administrator Dawson stated there was nothing new to report for this project, as design by the Minnehaha Creek Watershed District was still taking place. 2. County Road 19 Intersection Engineer Brown stated there was nothing new to report at this time, as more information would be shared as part of the Liquor Committee Report to follow. 3. Public Safety Facilities Administrator Dawson stated financing for the project was scheduled on a timely basis, and an aggressive schedule would be followed to allow for groundbreaking to take place this year. 4. Liquor Committee Report Councilmember Garfunkel stated the Committee had met earlier this evening to discuss a potential exit strategy for the Tonka Bay municipal liquor store operations. He stated a minimum of thirty days would CITY COUNCIL REGULAR MEETING MINUTES AUGUST 26, 2002 Page 11 of 11 need to be given should this exit strategy require implementation, and resolution was anticipated prior to year-end. He noted many options were still being considered for the location and operation of this liquor store, as the concern was not for the current partnership, but rather the logistics of location and budget for the upcoming year. He suggested an exit strategy be implemented no later than year end ifneed be. Mayor Love thanked the Liquor Committee for its efforts in this matter. B. Mayor & City Council Mayor Love stated preliminary plans for the East Side Fire Station in Deephaven, were being reviewed, and noted the protection of the entire community depended on the efforts of bringing both stations to fruition. Councilmember Turgeon stated she appreciated the efforts of the Planning Commission regarding the difficult questions and concerns presented as part of the hearing process for the Public Safety Facility. . 11. ADJOURN Turgeon moved, Lizee seconded, Adjourning the Regular City Council Meeting of August 26, 2002, at 9:30 P.M. Motion passed 5/0. RESPECTFULLYSUBNUTTED, Sally Keefe, Recording Secretary Woody Love, Mayor . Craig W. Dawson, City Administrator .I PAYROLL APPROV ALS For 9/09/02 Council Meeting . Prepared by: (/ rdu/U~ elL Catherine Elke, Sr. Accountant Reviewed by: ~~ Bonnie Burton / / ,/' /' /r,4 . son, City Administrator Date: 9-5-0:2. Date: .~Z- Date:{)j,~~ ..)1 11 3fT Payroll Register I. Check # Last Name First Name MI Check Amt Check Date 1712 BAILEY BOYD C 1,216.62 8/27/2002 1713 BURTON BONNIE M 1,836.67 8/27/2002 1714 DAVIS CHARLES S 1,095.54 8/27/2002 1715 EISCHENS JAMES E 837.25 8/27/2002 1716 ELKE CATHERINE M 770.25 8/27/2002 1717 FASCHING PATRICIA L 784.30 8/27/2002 1718 GARFUNKEL JOHN J 184.70 8/27/2002 1719 GROUT TWILA R 784.06 8/27/2002 1720 HIRSCH DANA M 208.12 8/27/2002 1721 JOHNSON DENNIS D 1,133:43 8/27/2002 1722.. LIZEE CHRISTINE G 184.70 8/27/2002 1723 LUGOWSKI JOSEPH P 1,029.80 8/27/2002 1724 MASON BRADLEY J 1,134.85 8/27/2002 1725 MOORE JULIE K 450.69 8/27/2002 . 1726 NIELSEN BRADLEY J 1,027.23 8/27/2002 1727 PANCHYSHY JEAN M 1,097.35 8/27/2002 1728 PAZANDAK JOSEPH E 1,441.32 8/27/2002 1729 RANDALL DANIEL J 1,351.12 8/27/2002 1730 SCHMID CHRISTOPHER E 705.62 8/27/2002 1731 STARK BRUCE H 1,034.91 8/27/2002 1732 SWANDBY DONALD R 1,253.82 8/27/2002 1733 TOWER TERRY R 953.56 8/27/2002 1734 TURGEON LAURA 184.70 8/27/2002 1735 ZERBY MICHAEL S 184.70 8/27/2002 217428 BAKER RICHARD M 120.57 8/27/2002 217429 BROWN LAWRENCE A 1,894.00 8/27/2002 217430 CARLSON ERIK M 392.01 8/27/2002 . 217431 DAWSON CRAIG W 1,678.14 8/27/2002 217432 DUFFY DAVID C 150.05 8/27/2002 217433 FIELD DALE F 578.77 8/27/2002 217434 HELGESEN PATRICIA R 1,436.65 8/27/2002 217435 KLEIN JENNIFER S 291.53 8/27/2002 217436 LATTERNER SUSAN M 301.88 8/27/2002 217437 LOVE CLIFFORD W 222.15 8/27/2002 217438 MARRON RUSSELL R 23.25 8/27/2002 217439 MASON MICHELLE L 145.38 8/27/2002 217440 MELCHER THOMAS J 73.29 8/27/2002 217441 OLIVEIRA CHRISTOPHER L 259.57 8/27/2002 217442 PARENT MICHELLE L 508.55 8/27/2002 217443 PITTMAN JARED J 492.88 8/27/2002 217444 PLATHE CRAIG V 93.57 8/27/2002 Thursday, September 05, 2002 Page 1 of2 PAYABLESAPPROVALS For 9/09/02 Council Meeting c~ C1k Date: 9'-5-o~ Date: rfrJ;z. Date:01()5.f7Z, . . Check Approval List for 09/09/02 Council Meeting 33540 Check # Vender Name 8/27/2002 33541 33542 33542 33542 33543 33543 33543 33544 33544 . 33545 33546 33547 33548 33548 33548 33548 33549 . 33550 33550 33550 33551 33552 33552 33552 33552 33553 33553 33553 33554 33554 33554 33555 Description Check Date Invoice # US POSTMASTER PSTG FOR SEPT NEWSLETTER TOTAL FOR US POSTMASTER MINNEHAHA CREEK W APPLICATION FEE 8/28/2002 TOTAL FOR MINNEHAHA CREEK WATERSHED ARCTIC GLACIER INC B/28/2002 ARCTIC GLACIER INC B/28/2002 ARCTIC GLACIER INC B/2B/2002 TOTAL FOR ARCTIC GLACIER INC AT&T WIRELESS SERV 8/28/2002 2893733-081 AT&T WIRELESS SERV B/28/2002 4160966-081 AT&T WIRELESS SERV B/28/2002 4160966-081 . TOTAL FOR AT&T WIRELESS SERVICES BELLBOY BAR SUPPLY B/28/2002 35898000 BELLBOY BAR SUPPLY B/28/2002 35898000 TOTAL FOR BELLBOY BAR SUPPLY BROWN, LAWRENCE REPL LOST EXP CK TOTAL FOR BROWN, LAWRENCE DAVIS, CHARLES SAFETY BOOTS TOTAL FOR DAVIS, CHARLES EXTREME BEVERAGE TOTAL FOR EXTREME BEVERAGE FORTIS BENEFITS INS SEPT STD PREM FORTIS BENEFITS INS SEPT STD PREM FORTIS BENEFITS INS SEPT STD PREM FORTIS BENEFITS INS SEPT STD PREM TOTAL FOR FORTIS BENEFITS INS CO HENNEPIN COUNTY TR JULY ROOM/BOARD 8/28/2002 000666 TOTAL FOR HENNEPIN COUNTY TREASURER HERMEL WHOLESALE 8/28/2002 369712 HERMEL WHOLESALE 8/28/2002 369713 HERMEL WHOLESALE B/28/2oo2 369782 TOTAL FOR HERMEL WHOLESALE ICMA RETIREMENT TR PAYROLL DEDUCTIONS 8/27/02 8/28/2002 302131-0827 TOTAL FOR ICMA RETIREMENT TRUST-457 MARLIN'S TRUCKING B/28/2002 MARLIN'S TRUCKING B/28/2002 MARLIN'S TRUCKING 8/28/2002 MARLIN'S TRUCKING B/28/2002 TOTAL FOR MARliN'S TRUCKING MARRON, RUSSELL JULY/AUG MILEAGE MARRON, RUSSELL JUL Y/AUG MILEAGE MARRON, RUSSELL JUL Y/AUG MILEAGE TOTAL FOR MARRON, RUSSELL MIDWEST COCA-COLA 8/28/2002 63248187 MIDWEST COCA-COLA B/28/2002 63253112 MIDWEST COCA-COLA B/28/2002 63253120 TOTAL FOR MIDWEST COCA-COLA BOTTLIN MN CHILD SUPPORT P CHILD SUPPORT -C SCHMID B/28/2002 MB222909 MB223109 MB223111 8/28/2002 B/2B/2002 B/28/2002 74236 8/28/2002 B/28/2002 8/28/2002 B/28/2oo2 11352/89/41 11352/89/41 11354/91/41 11354/91/41 8/28/2002 8/28/2002 B/28/2oo2 1.\:';";' - , L.:!;~~:;_ ~.u.~ !:C':;"';"':~'~::.:L:.::,,~:.'~~:':.:!.; :::;,.,~",.;.::,' ., ',- ,': .~:. :::..:::: ";"".:;; Thursday, September 05, 2002 Amount $6B3.90 $683.90 $10.00 $10.00 $64.20 $44.40 $20.40 $129.00 $11.44 $34.05 $249.46 $294.95 $35.62 $42.B2 $78.44 $62.20 $62.20 $129.95 $129.95 $32.00 $32.00 ($3.15) $1.35 $6.00 $76.50 $80.70 $678.50 $678.50 $428.48 $626.24 $461.44 $1,516.16 $1,171.88 $1,171.88 $72.00 $72.00 $63.90 $63.90 $271.80 $5.45 $5.45 $5.45 $16.35 $94.34 $254.99 ($5.91 ) $343.42 $173.51 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51 33556 PAZANDAK, JOSEPH 8/12 - 8/23/02 MILEAGE 8/28/2002 $90.52 TOTAL FOR PAZANDAK, JOSEPH $90.52 33557 PERA PAYROLL DEDUCTIONS 8/27/02 8/28/2002 $2,346.16 33557 PERA PAYROLL DEDUCTIONS 8/27/02 8/28/2002 $2,163.71 TOTAL FOR PERA $4,509.87 33558 PRUDENTIAL INS CO 0 SEPT LIFE INS PREM B/28/2002 $74.15 33558 PRUDENTIAL INS CO 0 SEPT LIFE INS PREM B/28/2002 $39.00 33558 PRUDENTIAL INS CO 0 SEPT LIFE INS PREM 8/28/2002 $0.65 33558 PRUDENTIAL INS CO 0 SEPT LIFE INS PREM B/2B/2002 $2.60 33558 PRUDENTIAL INS CO 0 SEPT LIFE INS PREM 8/28/2002 $2.60 TOTAL FOR PRUDENTIAL INS CO OF AMERICA $II9.00 33559 QUALITY WINE & SPIRI 8/28/2002 155429-00 ($17.76) 33559 QUALITY WINE & SPIRI B/28/2002 156030-00 ($49.69) 33559 QUALITY WINE & SPIRI 8/28/2002 160025-00 $312.64 33559 QUALITY WINE & SPIRI 8/28/2002 160164-00 $305.33 33559 QUALITY WINE & SPIRI 8/28/2002 160164-00 $134.64 33559 QUALITY WINE & SPIRI 8/28/2002 160165-00 $316.45 TOTAL FOR QUALITY WINE & SPIRITS CO $1,001.61 33560 QWEST DEX B/28/2002 1199770000 $194.51 33560 QWEST DEX 8/28/2002 1199770400 $79.30 TOTAL FOR QWEST DEX $273.81 33561 ROGERS, DON DELIVER COUNCIL PKTS B/28/2002 $125.00 TOTAL FOR ROGERS, DON $125.00 33562 SUN PATRIOT NEWSP ORDINANCE 389 8/28/2002 311 $141.29 33562 SUN PATRIOT NEWSP ORDINANCE 390 8/28/2002 312 $45.77 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $187.06 33563 AMERICAN PLANNING RENEW MEMBERSHIP/JRNL SUBS 9/5/2002 44754 $328.00 TOTAL FOR AMERICAN PLANNING ASSOC. $328.00 33564 ANDERSON, KRISTI B. 2ND HALF AUG SVCS 9/5/2002 $150.00 TOTAL FOR ANDERSON, KRISTI B. $150.00 33565 ARCTIC GLACIER INC 9/5/2002 MB223508 $27.60 33565 ARCTIC GLACIER INC 9/5/2002 MB223610 $54.00 33565 ARCTIC GLACIER INC 9/5/2002 MB223611 $69.60 33565 ARCTIC GLACIER INC 9/5/2002 MB223613 $49.80 33565 ARCTIC GLACIER INC 9/5/2002 MB223805 $59.40 33565 ARCTIC GLACIER INC 9/5/2002 MB223814 $24.60 33565 ARCTIC GLACIER INC 9/5/2002 MB223816 $27.60 TOTAL FOR ARCTIC GLACIER INC $312.60 33566 BRAUN PUMP & CONT GENERATOR REPAIRS 9/5/2002 4934 $1,871.27 TOTAL FOR BRAUN PUMP & CONTROLS $1,871.27 33567 BURTON, BONNIE GFOA TRAINING EXP 9/5/2002 $59.72 TOTAL FOR BURTON, BONNIE $59.72 33568 C.H CARPENTER LUMB PARK MAINTENANCE 9/5/2002 458058 $135.04 TOTAL FOR CH CARPENTER LUMBER $135.04 33569 CHAMPION AMERICA I SKATE PARK SIGNS 9/5/2002 X008296-01 $151.35 TOTAL FOR CHAMPION AMERICA INC $151.35 33570 CHAMPION AUTO STO PW SUPPLIES 9/5/2002 D158849 $10.92 33570 CHAMPION AUTO STO SEALS 9/5/2002 D160052 $7.43 TOTAL FOR CHAMPION AUTO STORE #344 $18.35 33571 DAY DISTRIBUTING 9/5/2002 187348 $613.45 . . ~.j..;~::,:~ :';~~:':,:.~ >.~ ~,:,,;',".;:.~,::;~::' -;:;:..:_U: '::':~ ~~; :;'c.il'~.,.~..~. ,:".:,.~ ,~~:, "::':::~'-:,"~::,,, ~ :.~:.'.i.::.:,:, .:. ~ :,:, ",:: '::, ~.; :::!.!! :-:~.;,..:: l).\',\,~ '1..:";:' :, ;;.':;;I:i.~;.;: ,; j, '.:;':.;.:: ';!.l. ~ii.i:;~:: ,;:~..,,;;~'~'::.;~'.: .....~:.::::{~.._: :..,,~ , " ' :: ~ ,"J:~";:::~::..:.'?~;:!1:'.:!.~:~;':" :, i:~' ,i-" :-;.1.\-' . ~"::;;:;.':.~;.;;;:\, .';';J ,:',L''}, ,:.. ,:'~.~' .iT ':;:':"~~:.:'.. ::,::i-:~'.'': ';.~: :::. ::.:. ~.. :-~:::,:~,_:(:~:i:':1':',:~;:,"!';L,i.I,J :.1.; ;', ';' ; ':z "~..r;' ,:, ,:..: ~,; Thursday, September OS, 2002 Page 2 of 8 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR DAY DISTRIBUTING $613.45 33572 EAST SIDE BEVERAGE 9/5/2002 282245 $33.60 33572 EAST SIDE BEVERAGE 9/5/2002 282251 $19.60 33572 EAST SIDE BEVERAGE 9/5/2002 282251 $295.45 33572 EAST SIDE BEVERAGE 9/5/2002 282252 $9.80 33572 EAST SIDE BEVERAGE 9/5/2002 282252 $547.25 TOTAL FOR EAST SIDE BEVERAGE COMPAN $905.70 33573 ELKE, CATHERINE AUGUST MILEAGE 9/5/2002 $31.17 TOTAL FOR ELKE, CATHERINE $31.17 33574 EXCELSIOR ACE HARD 9/5/2002 531660 $6.90 33574 EXCELSIOR ACE HARD 9/5/2002 531673 $0.43 33574 EXCELSIOR ACE HARD 9/5/2002 532205 $11.87 33574 EXCELSIOR ACE HARD 9/5/2002 532413 $2.75 33574 EXCELSIOR ACE HARD GRASS SEED. 9/5/2002 532736 $69.21 33574 EXCELSIOR ACE HARD 9/5/2002 532773 $9.57 TOTAL FOR EXCELSIOR ACE HARDWARE $100.73 33575 FISH, REBECCA PARK BENCH-SHIRLEY RICE MEMO 9/5/2002 $600.00 TOTAL FOR FISH, REBECCA $600.00 . 33576 FRONTIER ELECTRIC INSTALL CONDUIT FOR CAMERA A 9/5/2002 28024 $300.00 33576 FRONTIER ELECTRIC NEW BATHROOM FIXTURES/FLOO 9/5/2002 28024 $611.00 TOTAL FOR FRONTIER ELECTRIC $911.00 33577 HENNEPIN COUNTY TR HALF-SECTION MAPS 9/5/2002 $64.00 TOTAL FOR HENNEPIN COUNTY TREASURER $64.00 33578 HOISINGTON/KOEGLE . FREEMAN PK PLAN ANALYSIS 9/5/2002 $788.76 TOTAL FOR HOISINGTON/KOEGLER GROUP $788.76 33579 KEEFE, SALLY AUG SVCS 9/5/2002 $300.00 33579 KEEFE, SALLY AUG SVCS 9/5/2002 $525.00 TOTAL FOR KEEFE, SALLY $825.00 33580 MARK VII 9/5/2002 444323 $37.30 TOTAL FOR MARK VII $37.30 33581 MINNETONKA .COMMU SCANNING TIPS CLASS REG FEE 9/5/2002 $84.00 TOTAL FOR MINNETONKA COMMUNITY $84.00 . 33582 METRO SALES, INC. PRIPORT INK 9/5/2002 52020A $46.33 TOTAL FOR METRO SALES, INC. $46.33 33583 MIDWEST COCA-COLA 9/5/2002 62978075 $89.43 33583 MIDWEST COCA-COLA 9/5/2002 63258186 $222.22 33583 MIDWEST COCA-COLA 9/5/2002 63258210 $91.58 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $403.23 33584 MN SUN PUBLICATION ORDINANCE 390 9/5/2002 533462 $57.20 33584 MN SUN PUBLICATION ORDINANCE 389 9/5/2002 533463 $207.35 33584 MN SUN PUBLICATION PRELIM PLAT-MI.KE SEIFERT 9/5/2002 533468 $46.47 33584 MN SUN PUBLICATION PLATS-BOYER BLDG CORP 9/5/2002 533471 $42.90 33584 MN SUN PUBLICATION VARIANCE - SCOTT RICHARDS 9/5/2002 533472 $46.47 33584 MN SUN PUBLICATION V ARIANCE-MTKA SCHOOL DIST 9/5/2002 533473 $46.47 33584 MN SUN PUBLICATION NOTICE OF ACCURACY TEST 9/5/2002 535412 $25.02 TOTAL FOR MN SUN PUBUCATIONS $471.88 33585 PEPSI COLA COMPAN 9/5/2002 34775252 $76.00 TOTAL FOR PEPSI COLA COMPANY $76.00 33586 QUALITY WINE & SPIRI 9/5/2002 156102-00 ($999.49) 33586 QUALITY WINE & SPIRI 9/5/2002 160027-00 $419.56 33586 QUALITY WINE & SPIRt 9/5/2002 160166-00 $141.64 t,i-.'-,:::ir.~::,'.:.r:l;.{,~:.},:. :,;.f.:,:'..;~-,' :,\;,.t" ,,1:;: :~,', ,':,~-i .':~-.:,~ ;,',::, .,i:::: .':.t:.~;" ~ l ::":";'.'.:,.; ~,J,', !.:.;" <''.:h..:' ." .:'.; .. i, ;. :' ii",." "-".:,;;;; ,:;; :,: ~,;_ :.. ;;,:.:7~~ (:::2.:"" :,;;',J. :i.',f.,:,..:&. l;'",\; .,.:'.L.i.::.....'..:.~h.\::.~L~:.':'..... .:.:~' .!., .~:~: ~ .:;:;;,~'.. -; ,: : ,',\: i;::.:. ~').:';:.:;' ,l : :,';."1, ;:\:':,.:i.':: (,:J,:; :~\".:~;.',\~:.', '.. 'I ':;.,.. ~ ,'.. ; :~:~ ';'::'. ..:::::_;.. .:1.: ~ :-:_ ;.J.: n: .~,'. :,) ,~.:. ii:; f, r~.:.::~~.;:ri, i ;;.;:;_'.~:i-:~,:;. ,.S.: ,,:; --:. "'::_ ~t '';,0: ;~'1; .;;C_;,:) Thursday, September 05, 2002 Page 3 of 8 Check # Vender Name Description Check Date Invoice # Amount 33586 QUALITY WINE & SPIRI 9/5/2002 160166-00 $196.30 33586 QUALITY WINE & SPIRI 9/5/2002 162691-00 $305.91 33586 QUALITY WINE & SPIRI 9/5/2002 162691-00 $2,147.43 33586 QUALITY WINE & SPIRI 9/5/2002 162723-00 $1,473.94 33586 QUALITY WINE & SPIRI 9/5/2002 162725-00 $2,681.03 33586 QUALITY WINE & SPIRI 9/5/2002 162725-00 $380.34 TOTAL FOR QUAUTY WINE & SPIRITS CO $6,746.66 33587 QWEST DEX 9/5/2002 0119976990 $2.31 TOTAL FOR QWEST DEX $2.31 33588. TEMPORARIES-TO-GO TEMP RECEPTIONIST 9/5/2002 10658 $367.50 TOTAL FOR TEMPORARIES-TO-GO $367.50 33589 THORPE DISTRIBUTIN 9/5/2002 269220 $34.50 33589 THORPE DISTRIBUTIN 9/5/2002 269220 $2,179.30 33589 THORPE DISTRIBUTIN 9/512002 270489 $35.85 33589 THORPE DISTRIBUTIN 9/5/2002 270489 $51.80 33589 THORPEDISTRIBUTIN 9/5/2002 270758 $1~228.10 TOTAL FOR THORPE DISTRIBUTING COMPA $3,529.55 33590 TONKA PRINTING CO. ENVELOPES 9/5/2002 2626 $365.30 TOTAL FOR TONKA PRINTING CO. $365.30 33591 US BANK GO IMPR BOND DTD 11/1/91 FEES 9/5/2002 1211571 $218.38 33591 US BANK GO IMPR BOND DTD 12/1/93 FEES 9/5/2002 1211578 $218.38 33591 US BANK GO WATER REV BONDS DTD 11/119 9/5/2002 1211595 $143.38 TOTAL FOR US BANK $580.14 33592 VERIZON WIRELESS, B 9/5/2002 $44.79 TOTAL FOR VERIZON WIRELESS, BELLEVUE $44.79 33593 VIKING OFFICE PRODU TYPEWRITER RIBBONS 9/5/2002 542072 $32.79 TOTAL FOR VIKING OFFICE PRODUCTS $32.79 33594 W A TERFORD CENTER SEPT RENT 9/5/2002 0902F $4,830.78 TOTAL FOR WATERFORD CENTER $4,830.78 33595 XCEL ENERGY 9/5/2002 1373-808-26 $16.28 TOTAL FOR XCEL ENERGY $16.28 33596 ARCTIC GLACIER INC 9/10/2002 MB224208 $83.40 33596 ARCTIC GLACIER INC 9/10/2002 MB224312 $45.00 TOTAL FOR ARCTIC GLACIER INC $128.40 33597 BELLBOY BAR SUPPLY 9/10/2002 35989100 $35.56 33597 BELLBOY BAR SUPPLY 9/10/2002 35989100 $41.99 33597 BELLBOY BAR SUPPLY 9/10/2002 35989200 $15.16 33597 BELLBOY BAR SUPPLY 9/10/2002 35989200 $24.79 33597 BELLBOY BAR SUPPLY 9/1 0/2002 35989300 $45.68 33597 BELLBOY BAR SUPPLY 9/10/2002 35989300 $49.46 TOTAL FOR BELLBOY BAR SUPPLY $212.64 33598 BELLBOY CORPORATI 9/10/2002 24402100 $223.75 33.598 BELLBOY CORPORA TI 9/10/2002 24402100 $203.00 33598 BELLBOY CORPORATI 9/10/2002 24402200 $75.95 33598 BELLBOY CORPORATI 9/10/2002 24402200 $155.00 33598 BELLBOY CORPORATI 9/10/2002 24402300 $250.00 33598 BELLBOY CORPORATI 9/10/2002 24402300 $446.32 33598 BELLBOY CORPORATI 9/10/2002 24443100 ($11.14) TOTAL FOR BELLBOY CORPORATION $1,342.88 33599 BERRY COFFEE CO 9/10/2002 304230 $44.00 33599 BERRY COFFEE CO 9/10/2002 304231 $44.00 . . b:;~,::',,\i.,:',~;"~.:;: :,.':;'X.i:,;.;,::..~,~:':..:; ", j,. ,{, ',;::,~~~; :i:-";'._.:;:~:~2':,i.l.l>"":;'~,.:.L .. :",,"',..:...... ...;..:..,"', "M :-.,'S_';;~.:i:;j(::::::,:;~;;.:..:.::': ':' ;".~' ..J.,.... '.. .. - ;:.:,j.".::~~:.:::^'.:~' :::.;;;:.::::",':_'::::,'::' ::: ":.:::.::'.;::~.~.':, .:,;,::::;".;";':;.;;:.i\":;,,~'.:.')::)~;'h;.::i<~,;;;::::.^::.~:';:, .^l...;~,~~..:: ::>i.~":::::::j:i:,'...i',:~:',::;.:; ''-:,' , ' : : Thursday, September 05, 2002 Page 4 of 8 . . Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR BERRY COFFEE CO $88.00 33600 DAY DISTRIBUTING 9/10/2002 188236 $624.40 33600 DAY DISTRIBUTING 9/10/2002 188237 $674.90 33600 DAY DISTRIBUTING 9/10/2002 188237 $19.20 33600 DAY DISTRIBUTING 9/10/2002 188238 $696.40 33600 DAY DISTRIBUTING 9/10/2002 189010 $19.20 33600 DAY DISTRIBUTING 9/10/2002 189010 $606.93 33600 DAY DISTRIBUTING 9/10/2002 189012 $18.40 33600 DAY DISTRIBUTING 9/10/2002 189012 $1,373.45 33600 DAY DISTRIBUTING 9/10/2002 189013 $1,220.25 TOTAL FOR DAYDlSTRIBUTlNG $5,253.13 33601 EAST SIDE BEVERAGE 9/10/2002 284567 $3,816.40 33601 EAST SIDE BEVERAGE 9/10/2002 285252 $19.60 33601 EAST SIDE BEVERAGE 9/10/2002 285252 $2,633.45 33601 EAST SIDE BEVERAGE 9/10/2002 285253 $2,795.10 33601 EAST SIDE BEVERAGE 9/10/2002 287522 $749.55 TOTAL FOR EAST SIDE BEVERAGE COMPAN $10,014.10 33602 GRIGGS, COOPER & C 9/10/2002 584477 $550.12 33602 GRIGGS, COOPER & C 9/10/2002 584478 $315.02 33602 GRIGGS, COOPER & C 9/10/2002 584479 $260.80 33602 GRIGGS, COOPER & C 9/10/2002 584623 $341.54 33602 GRIGGS, COOPER & C 9/10/2002 584624 $25.95 33602 GRIGGS, COOPER & C 9/10/2002 584624 $2,535.57 33602 GRIGGS, COOPER & C 9/10/2002 584628 $415.66 33602 GRIGGS, COOPER & C 9/10/2002 584629 $1,463.68 33602 GRIGGS, COOPER & C 9/10/2002 584634 $238.73 33602 GRIGGS, COOPER & C 9/10/2002 584635 $1,357.22 33602 GRIGGS, COOPER & C 9/10/2002 587523 $1.30 33602 GRIGGS, COOPER & C 9/10/2002 587884 $380.85 33602 GRIGGS, COOPER & C 9/10/2002 587888 $189.66 33602 GRIGGS, COOPER & C 9/10/2002 587898 $138.20 TOTAL FOR GRIGGS, COOPER & COMPANY $8,214.30 33603 HAWKINS WATER TRE WATER CHEMICALS 9/10/2002 464073 $2,830.67 TOTAL FOR HA WKINS WATER TREATMENT $2,830.67 33605 JOHNSON BROS L1au 9/10/2002 1443446 $112.00 33605 JOHNSON BROS L1au 9/10/2002 1443447 $103.75 33605 JOHNSON BROS L1au 9/1 0/2002 1443448 $82.75 33605 JOHNSON BROS L1au 9/10/2002 1443449 $472.05 33605 JOHNSON BROS L1au 9/10/2002 1443449 $891.58 33605 JOHNSON BROS L1au 9/10/2002 1443450 $29.99 33605 JOHNSON BROS L1au 9/10/2002 1443450 $1,243.65 33605 JOHNSON BROS L1au 9/10/2002 1443450 $1,651.18 33605 JOHNSON BROS L1au 9/10/2002 1443456 $640.25 33605 JOHNSON BROS Llau 9/10/2002 1443456 $794.90 33605 JOHNSON BROS L1au 9/10/2002 1446399 $1,080.07 33605 JOHNSON BROS L1au 9/10/2002 1446400 $339.30 33605 JOHNSON BROS L1au 9/10/2002 1446401 $120.05 33605 JOHNSON BROS L1au 9/10/2002 1446402 $69.15 33605 JOHNSON BROS L1au 9/10/2002 1446402 $124.15 33605 JOHNSON BROS L1au 9/10/2002 1446403 $1,023.26 33605 JOHNSON BROS L1au 9/10/2002 1446404 $12.00 33605 JOHNSON BROS L1au 9/10/2002 1446404 $253.65 33605 JOHNSON BROS L1au 9/10/2002 1446410 $481.05 33605 JOHNSON BROS L1au 9/10/2002 1446411 $109.20 \~"::,,:;!:i~:A,:: ~': ,.;:.:-'.~~;..:'.::Lf:.::;'~'il.i,:l,l:D;'. :" ~;',';; _,: :":':_:,,~ ::~'::.L'.::.:';h::;' ".:.:"; ;" : -. ,NO:.:'..'. OM Thursday, September 05, 2002 :..:,:-.:.' ~::'-:.: ".i.:;.:: :.:.:..::~. n.. :":. ;:,,:. .'___~_~;(.:..f-':':' ~,:~ .~:,:,' - . ... .. . ;. ':,:;. ':;,. ~'.":!~i'_~"L:.:; ..r'~-;~S~:~i:;:'Ki:;S;.~.:,;:;::,;;r,::i,;"".'f.i;.rl'".~'.\.<':;.:::.~:::':..:~' 'n"~ ,'; ':"- .~.;~:,~:,::,:,~;ti<t f.~;:.",j.:;,::~ ;::;~. ,^:,:::".:.i:.~;';:;',:,,~:..;,'-,',::~ '; Page 5 of 8 . Check # Vender Name Description . Check Date Invoice # Amount 33605 JOHNSON BROS L1au 9/10/2002 1446411 $245.15 33605 JOHNSON BROS L1au 9/10/2002 200197 ($6.31 ) 33605 JOHNSON BROS L1au 9/10/2002 201391 ($2.07) TOTAL FOR JOHNSON BROS LIQUOR CO. $9,870.75 33606 LARKIN, HOFFMAN, DA GENERAL MATTERS 9/10/2002 414291 $1,770.95 33606 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 9/10/2002 414292 $480.18 33606 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 9/10/2002 414292 $480.18 33606 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 9/10/2002 414292 $480.19 33606 LARKIN, HOFFMAN, DA 5620 STAR LANE 9/10/2002 414293 $352.00 33606 LARKIN, HOFFMAN, DA R JOHNSON ET AL V CITY ET AL 9/10/2002 414294 $187.50 33606 LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION 9/10/2002 414295 $541.50 33606 LARKIN, HOFFMAN, DA PUBLIC SAFETY FACILITY 9/10/2002 414298 $5,121.53 33606 LARKIN, HOFFMAN, DA CUB FOODS 9/10/2002 414299 $1,562.31 33606 LARKIN, HOFFMAN, DA CUB FOODS 9/10/2002 414299 $2,178.19 33606 LARKIN, HOFFMAN, DA CTY RD 19 PROJECT 9/10/2002 415525 $225.00 TOTAl. FOR LARKIN, HOFFMAN, DAlJY'" $13,379.53 33607 MARK VII 9/10/2002 446947 $751.60 33607 MARK VII 9/10/2002 446948 $21.80 33607 MARK VII 9/10/2002 446956 $1,081.25 33607 MARK VII 9/10/2002 446957 $21.80 33607 MARK VII 9/10/2002 446962 $1,014.35 33607 MARK VII 9/10/2002 449482 $1,851.70 33607 MARK VII 9/10/2002 449483 $33.60 33607 MARK VII 9/10/2002 449484 $97.50 33607 MARK VII 9/10/2002 449488 $277.62 TOTAL FOR MARK VII $5,151.22 33608 MCES, YOUTH PROGR AUGUST LIFEGUARD SVC 9/10/2002 2026 $1,115.10 TOTAL FOR MCES, YOUTH PROGRAMS $1,115.10 33609 MINNCOMM PAGING 9/10/2002 52P0680902 $8.63 TOTAL FOR MINNCOMM PAGING $8.63 33610 MINNEGASCO 9/10/2002 $19.73 33610 MINNEGASCO 9/10/2002 $61.53 33610 MINNEGASCO 9/10/2002 $72.35 33610 MINNEGASCO 9/10/2002 $45.50 33610 MINNEGASCO 9/10/2002 $28.32 33610 MINNEGASCO 9/10/2002 $12.80 33610 MINNEGASCO 9/10/2002 $9.59 33610 MINNEGASCO 9/10/2002 $9.59 33610 MINNEGASCO 9/10/2002 $9.59 33610 MINNEGASCO 9/10/2002 $19.19 TOTAL FOR MINNEGASCO $288.19 33611 NEXTEL COMMUNICAT 9/10/2002 $34.43 33611 NEXTEL COMMUNICAT 9/10/2002 $34.44 TOTAL FOR NEXTEL COMMUNICATIONS $68.87 33612 OFFICE DEPOT 9/10/2002 178737546-0 $80.07 33612 OFFICE DEPOT 9/10/2002 178737546-0 $160.42 33612 OFFICE DEPOT 9/10/2002 179091094-0 $67.06 33612 OFFICE DEPOT 9/10/2002 179091094-0 $1.54 TOTAL FOR OFFICE DEPOT $309.09 33613 PEARSON BROS. INC. SEAL COAT MATERIALS 9/10/2002 597 $32,392.30 TOTAL FOR PEARSON BROS. INC. $32,392.30 33614 PHILLIPS WINE & SPIRI 9/10/2002 3264980 ($41.00) 33614 PHILLIPS WINE & SPIRI 9/10/2002 3265534 ($4.64) li;h~~' !.:.!:~ :_"J,.',;.;..";';.~:'~,~'~,'.i;:..~!.~f,:.i,,:N;;,'X:X},'!:;.\~';.i.:"..;i.\r":;,\~,',:::.,J;,,.1:'IA)i':;::~'.;.::::::, \,::, .:.,...i.\.~.,.. n:';' .;,,,, ..' ;" .., "T;"; 'w';: :',~~, ";,:';.:,:;.:.~.f.";::;:z-~:;~;;,,!,",X:;'~::;':::::;';:::~.::.:;-':: ::.''.';;:.;,::;:..:';:,:~',::::''!1~iJ,;.f;::< ~ ,:l.i:.':;.:,~:'~ :,;:"\:;,,,:12:'; ;:":;i::.~_~;:.;::;:I,, \ ,;;,:~;;..::..);~: ;'.in::':,:.',:'';':'''''; .::; i~E\;',i.;:;i.:~:;;:.';:':;';,':;.:?j2r::.:': '}.." . ., Thursday, September 05, 2002 Page 6 of 8 '. . . " Check # Vender Name Check Date Invoice # 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 33614 . 33615 33616 33616 33616 33617 33618 33618 33619 33620 33620 . 33620 33620 33620 33620 33620 33620 33620 33620 33621 33621 33622 33622 33623 33624 Description PHilLIPS WINE & SPIRI 9/10/2002 3265535 PHilLIPS WINE & SPIRI 9/10/2002 3265536 PHilLIPS WINE & SPIRI 9/10/2002 3265537 PHilLIPS WINE & SPIRt 9/10/2002 3265538 PHilLIPS WINE & SPIRI 9/10/2002 3265539 PHilLIPS WINE & SPIRI 9/10/2002 863204 PHilLIPS WINE & SPIRt 9/10/2002 863204 PHilLIPS WINE & SPIRI 9/10/2002 863204 PHilLIPS WINE & SPIRI 9/10/2002 863205 PHilLIPS WINE & SPIRI 9/10/2002 863205 PHilLIPS WINE & SPIRI 9/10/2002 863205 PHilLIPS WINE & SPIRI 9/10/2002 863207 PHilLIPS WINE & SPIRI 9/10/2002 863207 PHilLIPS WINE & SPIRI 9/10/2002 863207 PHilLIPS WINE & SPIRI 9/10/2002 865357 PHilLIPS WINE & SPIRI 9/10/2002. 865357 PHilLIPS WINE & SPIRI 9/10/2002 865358 PHilLIPS WINE & SPIRI 9/10/2002 865361 TOTAL FOR PHILLIPS WINE & SPIRITS POTTS, KENNETH N. AUG PROSECUTIONS 9/10/2002 TOTAL FOR POTTS, KENNETH N. QWEST QWEST QWEST 9/1 0/2002 9/10/2002 9/10/2002 TOTAL FOR QWEST RUMPCA CO INC JULY BRUSH DISPOSAL 9/10/2002 1295 TOTAL FOR RUMPCA CO INC SENIOR COMMUNITY S CLEANING SVCS-AUG 9/10/2002 SENIOR COMMUNITY S CLEANING SVCS-AUG 9/10/2002 TOTAL FOR SENIOR COMMUNITY SERVICES SPEEDWAY SUPERAM 9/10/2002 082502STMT TOTAL FOR SPEEDWA Y SUPERAMERICA THORPE DtSTRIBUTIN 9/10/2002 271218 THORPE DISTRtBUTIN 9/10/2002 271218 THORPE DISTRleUTIN 9/10/2002 271219 THORPE DISTRIBUTIN 9/10/2002 271219 THORPE DISTRIBUTIN 9/10/2002 271220 THORPE DISTRIBUTIN 9/10/2002 271485 THORPE DISTRIBUTIN 9/10/2002 271485 THORPE DISTRtBUTIN 9/10/2002 271937 THORPE DISTRIBUTIN 9/10/2002 271939 THORPE DISTRIBUTIN 9/10/2002 271939 TOTAL FOR THORPE DISTRIBUTING COMPA US FilTER DISTRIBUTI HYDRANT REPAIRS 9/10/2002 8659861 US FilTER DISTRIBUTI WATER PARTS 9/10/2002 8677858 TOTAL FOR US FILTER DISTRIBUTION GROUP WASTE MANAGEMENT SEPT SVC 9/10/2002 0359134-159 WASTE MANAGEMENT SEPT SVC 9/10/2002 0359135-159 TOTAL FOR WASTE MANAGEMENT WINE COMPANY (THE) 9/10/2002 83973 TOTAL FOR WINE COMPANY (THE) XCEl ENERGY 9/10/2002 0114-707-26 "Tji;;~~d~;:"'S~pt~~tfj;;OS,~200t.~"c<; ,.;.;....",.;;......,;. ::-,....i_~S;_~.-.,_ . Amount ($18.34) ($12.16) ($3.29) ($6.20) ($6.90) $126.00 $164.43 $593.55 $869.23 $92.00 $388.49 $409.49 $82.75 $97.00 $115.99 $217.55 $107.35 $70.55 $3,241.85 $1,608.33 $1,608.33 $49.58 $89.47 $49.58 $188.63 $108.00 $108.00 $179.15 $266.25 $445.40 $1,117.16 $1,117.16 $284.00 $25.70 $24.35 $4,159.45 $706.85 $37.20 $3,710.75 $3,273.80 $23.00 $349.70 $12,594.80 $210.38 $279.24 $489.62 $106.42 $229.82 . $336.24 $104.00 $104.00 $14.80 Check # Vender Name Description Check Date Invoice # Amount " 33624 XCEL ENERGY 9/10/2002 0196-307-66 $572.11 33624 XCELENERGY 9/10/2002 0198-208-36 $669.31 33624 XCEL ENERGY 9/10/2002 0356-200-16 $21.86 33624 XCELENERGY 9/10/2002 0727-302-66 $354.41 33624 XCEL ENERGY 9/10/2002 1300-208-10 $130.14 33624 XCEL ENERGY 9/10/2002 14n-205-46 $519.90 33624 XCEL ENERGY 9/10/2002 1692-607-26 $763.27 33624 XCEL ENERGY 9/10/2002 1765-206-46 $31.51 33624 XCEL ENERGY 9/10/2002 1966-609-83 $154.77 33624 XCEL ENERGY 9/10/2002 2164-107-16 $8.76 33624 XCELENERGY 9/10/2002 2270-109-36 $588.93 33624 XCEL ENERGY 9/10/2002 2486-903-26 $26.18 TOTAL FOR XCEL ENERGY $3,855.95 TOTAL CHECKS $152,238.39 . . 'Tl~;;;d~y;S~pt~;';b~~.iJ5,2002 ": ";",.: : ,.:..,.;....,:;, ;,:.:..r~..~:.':_,:":.,,~ .::: , _, ..:... .. ...... '.... . . n.,''',. . .; :::';i.::~ :...... .... ..,~ <." ,,' .. '-',,' :::'._i;,:':'';::'.:::i~'''''':::''''''::~:-'' ':''':;;::,~:.:ii.:.... :::: C:.~,:. '" :. ' :.:'.':':; l"~:'::;_~'~":;.,:.i..,:,;,.,<..~; Page 8 of 8 'l t . . RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A SOUTH LAKE MINNETONKA PUBLIC SAFETY FACILITY (WEST LOCATION) WHEREAS, the Shorewood Economic Development Authority (Applicant) proposes to construct a building at 24140 Smithtown Road to be occupied by the Excelsior Fire District and the South Lake Minnetonka Police Department; and WHEREAS, the property is legally described as: "Lot 2, Auditor's Subdivision No. 133, Hennepin County, Minnesota. WHEREAS, the Shorewood Zoning Code allows governmental buildings by conditional use permit (C.D.P.) subject to certain conditions; and WHEREAS, the request was reviewed by the City Planner and his recommendations were duly set forth in memoranda to the Planning Commission, Mayor and City Council, dated 1 August 2002 and 15 August 2002, which memoranda are on file at City Hall; and WHEREAS, the request was reviewed by the City Engineer and his recommendations were duly set forth in memoranda to the Planning Commission, Mayor and City Council, dated 1 August 2002 and 20 August 2002, which memoranda are on file at City Hall; and WHEREAS, after required notice, a Public Hearing was held and the Applicant's application reviewed by the Shorewood Planning Commission at its regular meeting on 6 August 2002, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at its regular meeting on 26 August 2002, at which time the Planner's memoranda, the City Engineer's memoranda and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The subject property measures 249' x 1261', contains approximately 6.85 acres ofland and is zoned R-2A, Single and Two-Family Residential. iI'!JtJ, ~ 2. Land uses and zoning surrounding the subject property is as follows: South: East: Hennepin County Regional Railroad Authority RO.W. (LRT Trail), then single-family residential in Tonka Bay; zoned residential. Shorewood Public Works Facility and one single-family residence; zoned R- 2A County Road 19, then the South Shore Senior Center; zoned R-1C Shorewood Lane and two-family residential; zoned R-2A North: West: 3. The proposed building is 35 feet in height, and contains 28,603 square feet of area on the lower level and 25,917 square feet on the upper level. 4. setbacks. The proposed development of the site complies with building and parking 5. The proposed development of the site will result in a total of approximately 36 percent impervious surface, whereas the Shorewood Zoning Code allows up to 66 percent by conditional use permit. . 6. The proposed site plan for the facility will contain 70 parking spaces, 23 of which are exclusive to the Police Department. 7. Primary access to the facility will be from the Shorewood Public Works driveway on County Road 19. A new access drive on County Road 19 will be used for emergency vehicles only leaving the site. A driveway on Shorewood Lane is intended for returning emergency vehicles and firefighters arriving for at the site. 8. The lower level of the building will include an indoor Police Department firing range. The range will be separated from the outside by two concrete walls. . CONCLUSIONS 1. The proposed use of the property is consistent with its current zoning and with the Shorewood Comprehensive Plan. 2. The conditional use permit for the South Lake Minnetonka Safety Facility is hereby granted subject to the following: a. The site shall be landscaped according to the approved landscape plan and the recommendations made by the Shorewood Planning Director. All reasonable efforts shall be made to preserve existing significant trees along the easterly property line. b. A 200-foot-deep natural buffer shall be maintained along the north side of the site, abutting the H.C.RRA. right-of-way. -2- .i ., ; . e. f. g. . h. i. J. c. Noise levels from the mechanical equipment for the building and for the Police firing range shall not exceed residential levels as prescribe by the Minnesota Pollution Control Agency. Specifically, noise shall not exceed 60 dBA in the daytime (7:00 A.M. to 10:00 P.M.) and 50 dBA in the nighttime (10:00 P.M. to 7:00 A.M.) as measured at adjacent property lines. d. An emergency generator for the facility shall be located so as to minimize the amount of noise associated with its operation. Except in emergency situations, the generator shall only be run twice a month between the hours of 1 :00 P.M. and 5:00 P.M. for testing and maintenance of the generator. There shall be no emergency siren on the property. Emergency vehicles exiting the site shall not turn on sirens until they reach County Road 19. All trash shall be deposited into containers located within a covered enclosure on the east side of the building. Site signage shall require a separate permit, subject to approval by the City Council. Grading, drainage, utilities and lighting shall be done according to plans approved by the City Engineer. There shall be no outdoor dog kennels located on the site. Cars visiting the facility shall not park on Shorewood Lane. 3. The City Clerk shall provide the Executive Director of the Shorewood Economic Development Authority with a certified copy of this resolution for purposes of recording with the Hennepin County Recorder. 4. This resolution must be recorded within 30 days of the Applicant's receipt of a certified copy hereof. . ADOPTED BY THE CITY COUNCIL of the City of Shore wood this 9th day of September, 2002. ATTEST: WOODY LOVE, MAYOR CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR -3- I CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM . Date: September 5,2002 To: Honorable Mayor and City Council Members ,... Bonnie Burton, Finance DirectorlTreasurer~ . From: Re: 2003 Proposed Budget and Levy CC: Craig W. Dawson, City Administrator INTRODUCTION Enclosed is the 2003 Proposed Operating Budget for your review and approval. The proposed budget and levy for Pay2003 must be certified to Hennepin County by September 16, 2002. . The budget requests herein are the result of careful consideration by staff, guided by the direction provided by the City Council at its budget work-sessions in June and August. Shorewood provides essential services at a very reasonable cost, with a lean budget and small staff. Staff members perform at a high level with economy and efficiency; professional staff consistently spends countless extra hours to meet and exceed the high expectations of performance. 2003 BUDGET HIGHLIGHTS Levy Limits The City is again subject to levy limits for Pay2003. Accordingly, the City is able to raise the levy based on an inflation measure, a household growth adjustment, and a new commercial construction adjustment. For the City of Shorewood, this is a Pay2003 levy of $2,851,847, which is an increase of about $80,000 or 2.9%. The proposed budget recommends that the Council levy the maximum permitted by state law under levy limits. In addition, the City is permitted to add a "special levy" to accommodate the debt service payments that will be made annually to fund the new public safety buildings. For 2003, . Shorewood's share of this special levy amount is $304,514. Therefore, the total proposed property tax levy for Pay2003 is $3,156,361. n ~~ PRINTED ON RECYCLED PAPER -:/f71t 2003 Proposed Budget & Levy Page 2 of 3 t In addition to the levy, the 2003 budget also contemplates other sources of funding such as fees, licenses, and permits. For example, building permit revenues should increase due to the construction of the new public safety facility in Shorewood. Expenditure Highlights The 2003 Proposed General Fund Budget is $3,718,586, which is an expenditure increase of approximately 4.5% from the $3,270,162 budgeted for 2002. Most of the changes in the 2003 budget will be incremental for the continuing cost of doing business. Significant changes in the proposed 2003 budget include: Recodification of the City Code Book: (Second year of two-year project) + $ 108,105 + $ 181,421 + $ 30,000 + $ 10,000 . Fire Department increases (public Safety building): Police Department increases: (Public Safety building) Park Coordinator Contract Services: Computer Equipment & Software Upgrades: + $ 30,000 + $ 10,000 Increased Contingency Allocation: In addition, the following general economic adjustments have been factored into the Proposed 2003 budget: scheduled pay plan increases including two percent cost-of-living increases in January and July and appropriate employee 'step' increases per the City salary charts; and health insurance increases of approximately 10%. Lastly, the Council authorized changes in staffing including two additional public works employees and an accounting clerk. The salaries for these positions will be funded primarily through the utility (sewer/water) budgets, using the anticipated savings from bringing these services in-house. . TRUTH-IN-TAXATION The truth-in-taxation process will generally return to the timetable and procedures in place prior to last fall. This includes City Council approval of a Pay2003 Proposed Tax Levy to be certified no later than September 16; final preparation of all City budgets, including utility and non-tax supported budgets in the fall; holding special public hearings on the proposed budget and levy; and adoption and certification of the final budget and levy before year end. The City must certify the dates it plans to hold its Truth-In Taxation public hearings to the County by September 16th. The legislature has set aside specific dates for cities to hold the hearings: Monday, December 2 and Monday, December 9. Accordingly, the Council is asked to approve the attached resolution setting the Truth-In- Taxation Public Hearing dates. ~ . . 2003 Proposed Budget & Levy Page 3 of 3 CONCLUSION The 2003 Proposed Budget and levy were prepared according to the priorities and direction from the City Council. Staff believes the budget allocates the resources necessary to continue to provide quality services to the residents of Shorewood. RECOMMENDED ACTION The City Council is requested to approve the attached resolutions: "Setting the 2003 Proposed General Fund Budget and Approving the Proposed 2002 Property Tax Levy, Collectible in 2003" and "Setting Truth-In-Taxation Public Hearing Dates". Staff will then certify this budget and levy to the proper authorities before the September 16 deadline. The final 2003 tax levy and budget adoption will be scheduled for December 2002. CITY OF SHOREWOOD RESOLUTION NO. 02- A RESOLUTION SETTING THE 2003 PROPOSED GENERAL FUND BUDGET AND APPROVING THE PROPOSED 2002 PROPERTY TAX LEVY, COLLECTIBLE IN 2003 WHEREAS, the City staff has presented to the City Council the proposed 2003 General Fund Budget and the 2002 property tax levy collectible in 2003; and, WHEREAS, the City Council has met to review the proposed budget and property tax levy; and, WHEREAS, the City Council must approve and certify its proposed 2003 budget and preliminary property tax levy for the current year, collectible in 2003, to the County Auditor by September 15 of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that: 1. The 2003 Proposed General Fund budget is hereby set at $ 3,718,586. 2. The following sums be levied for the current year, collectible in 2003, upon taxable property in the City of Shorewood, for the following purposes: General Fund Levy Special Levy $2,851,847 304.514 $3.156.361 Total 2003 Levy: 3. That the City Clerk-Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED by the City Council of the City of Shorewood this 9th day of September, 2002. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR ~ . . . .. -. CITY OF SHOREWOOD RESOLUTION NO. 02- A RESOLUTION SETTING TRUTH IN TAXATION PUBLIC HEARINGS ON THE PROPOSED 2003 BUDGETS AND THE 2002 PROPERTY TAX LEVY COLLECTIBLE IN 2003 WHEREAS, Minnesota State Law requires local governments to hold public hearings on their proposed budgets and property tax levies, and to publish notice of said public hearing to achieve truth in taxation, and, . WHEREAS, the Minnesota Department of Revenue has issued guidelines for local governments to follow in implementing truth in taxation requirements, and, WHEREAS, it is the intention of the City Council to comply with such guidelines, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that a public hearing on the proposed 2003 Municipal Budgets and the property tax levy for 2002, collectible in 2003, be held on Monday, December 2,2002, at 7:15 p.m., or as soon thereafter as possible, and a continuation hearing, if necessary be held on Monday, December 9,2002, at 7:15 p.m., or as soon thereafter as possible, at the City Hall, and that notice of such public hearing shall be published in accordance with Minnesota State Law and guidelines set forth by the Minnesota Department of Revenue. . ADOPTED by the City Council of the City of Shorewood this 9th day of September, 2002. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR . . 'If; CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us CITY OF SHOREWOOD, MINNESOTA 2003 PROPOSED ANNUAL OPERATING BUDGET I. September 9th, 2002 ft \,.1 PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD 2003 PROPOSED BUDGET TABLE OF CONTENTS PAGE Preparation Calendar for 2003 Budget 1 Summary of Proposed 2003 General Fund Budget 2-3 General Fund Departmental Budgets 41110 - Mayor and Council 4-5 41300 - Administration 6-7 41400 - City Clerk 8-9 41500 - Finance 10-11 41600 - Professional Services 12-13 41910 - Planning and Zoning 14-15 41940 - Municipal Building - City Hall 16-17 42100 - Police 18-19 42200 - Fire Protection 20-21 42400 - Protective Inspection 22-23 42700 - Animal Control 24-25 43010 - City Engineer 26-27 43050 - Public Works Service 28-29 43100 - Streets and Roadways 30-31 43125 - Snow and Ice Removal 32-33 43160 - Traffic Control/Street Lighting 34-35 43200 - SanitationIW aste RemovallW eeds - 36-37 43250 - Tree Maintenance 38-39 45200 - Parks and Recreation 40-41 City of Shorewood Year 2003 Proposed Budget Schedule Date Descrivtion 06/24/02 Council work-session to provide direction to staff re: budget priorities. 07/15/02 Budget worksheets distributed to staff and department heads. 07/31/02 Completed budget worksheets due from staff. State to notify cities of LOA amounts. 08/19/02 Council and staff budget work session. 08/23/02 Preliminary budget completed. 08/26/02 Regular city council meeting. Draft budget presented to City Council. 08/30/02 Levy limit notification due to cities from state. 09/01/02 :MN Department of Revenue to certify HACA to cities. 09/09/02 Regular city council meeting. Council adopts 2003 preliminary budget and levy. 09/13/02 Proposed budget and levy must be adopted and certified to County Auditor by this date. State form Payable 2003 PT Form 280 also to be submitted. 10/01/02 County to certify Levy Certification Tax Rate to Cities. 10/19/02 Tax Rate Public Hearing and submission of council resolution approving the tax rate increase due to the state by this date. 11/04/02 Regular City Council meeting. Enterprise fund budget workshop with Council and staff. 11/20':11124 Counties to mail Notice of Proposed Property Tax by this date. 11/29-12/20 Initial hearing to consider proposed budget and levy must be held between these dates. (The City of Shorewood regular council meeting date is 12/9. The City cannot hold their hearing on certain dates that will be used by the county or other taxing districts.) 11/27/02 Budget hearing advertisement published in the official newspaper. 12/02/02 City initial budget truth-in-taxation hearing. (TNT Hearings will be mandatory again this year.) 12/09/02 Regular city council meeting. Final budget and levy adopted, or continuation hearing if required 12/27/02 Final levy and budget must be certified to the County Auditor by this date. State forms Payable 2003 Property Tax Levy Report and PT Form TNT2003 also due. 1 CITY OF SHOREWOOD GENERAL FUND SUMMARY 2003 PROPOSED BUDGET Actual Actual Budget YTO June Proposed Adopted % $ 2000 2001 2002 2002 .2003 2003 Change Change Revenues and Other Sources Property Taxes 1,938,705 2,206,525 2,763,367 918,068 3,156,361 14.22% 392,994 Licenses and Permits 346,086 349,515 199,200 91,339 242,050 21.51% 42,850 Intergovemmental 485,046 497,269 26,918 31,186 70,175 160.70% 43,257 Fines and Forfeitures 76,483 61,243 50,677 32,095 60,000 18.40% 9,323' Charges for Service 29,381 42,222 30,000 15,967 35,000 16.67% 5,000 Miscellaneous Revenue 200,843 161,002 145.000 24.306 ' 125,000 -13.79% (20,000) Total Revenues 3,076,544 3,317.776 3,215.162 1,112.961 3.688,586 0 14.72% 473,424 Expenditures General Government Mayor and Council 66,071 88,034 120,814 44,595 125,964 4.26% 5,150 Administration 134,152 104.603 106,940 56,129 122,362 14.42% 15,422 General Government 182,458 133,451 169,945 73,414 205,930 21.17% 35,985 Finance 103,103 116,357 137,834 67,252 151,885 10.19% 14,051 Professional Services 228.178 197,472 198,800 149,863 206,800 4.02% 8,000 Planning and Zoning 88,364 142,358 138,117 64,965 146,726 .6.23% 8,609 Municipal Building 131,199 143,595 149,585 52,345 158,865 6.20% 9,280 Total General Government 933,525 925,869 1,022,035 508,564 1,118,532 0 9.44% 96,497 Public Safety Police 549.882 549,137 615,443 353;534 797,664 29.61% 182,221 Fire Protection 191,175 248,398 295,500 148,646 403.605 36.58% 108,105 Protective Inspection 67,852 76,431 99,233 35,375 103,720 4.52% 4,487 Animal Control 18,574 19,486 22,700 10,154 23,500 3.52% 800 Total Public Safety 827,483 893,452 1,032,876 547,708 .1.328,489 0 28.62% 295,613 Public Works City Engineer 93,101 101,110 100,439 53,230 117,279 16.77% 16,840 Public Works Services 225,362 257,226 301,290 97,094 280,910 -6.76% (20,380) Streets and Roadways 113,102 135,867 146,283 31,397 152.656 4.36% 6,373 Snow and Ice Removal 32,110 38,639 50,156 41,842 57,435 14.51% 7,279 Traffic ControVStreet Lights 38,217 38,794 39,750 14,555 40,250 1.26% 500 SanitationIWaste Removal 7,679 7,458 4,150 3,709 ' 4,450 7.23% 300 Tree Maintenance 20,445 14,255 24,613 5,025 24,852 0.97% 239 Total Public Works 530,016 593,350 666,681 ~46,852 677,832 0 1.67% 11,151 Culture and Recreation Parks and Recreation 135,891 127,215 172,770 72.910 200,083 15.81% 27,313 Total Culture and Recreation 135,891 127,215 172,770 72,910 200,083 0 15.81% 27,313 Total Expenditures 2,426,915 2,539,887 2,894,362 1,376,035 3,324,936 0 14.88% 430,574 Total Revenues Over (Under) Expenditures 649,629 777,889 320,800 (263,074) 363,650 0 -0.15% 42,850 2 3 DEPT NO: 41110 DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. FUND: 101 General DEPARTMENT: Mayor and Council DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special workshops to consider and adopt legislative and administrtive policies that pertain to the services provided to citizens. OBJECTIVES: - Strategic planning HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Christmas Lake Milfoillnspections (2) Strategic Planning Consultant Conferences and Seminars Appreciation Function for City Volunteers/Staff City Newsletters (12) & Council Brochure Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities . Excelsior Chamber of Commerce July 4th Fireworks Charges, Fees & Other: Council Contingency 4 FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 .2003 Staffing 13,564 13,564 13,564 6,782 13,564 0 0 Supplies/Materials 684 . 725 1,500 449 1,500 0 0 Support Services 42,803 62,725 75,750 20,533 70,900 0 0 Charges, Fees & Other 9,020 11 ;019 30,000 16,830 40,000 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 66,070 . 88,033 120,814 44,595 125.964 0 0 SERVICE INDICATORS: Seminars, Conferences & Schools Attended 1 5 5 Newsletters Published 12 12 12 No. of Council Mtgs. 24 24 24 No. of Workshops/Special 36 24 24 Agenda Items 591 500 500 Ordinances & Resolutions Adopted 135 130 130 COST INDICATORS: Expenditures 66,070 88,033 . 120,814 44,595 125,964 0 0 . Program Revenues = Levy Dollars 66,070 88,033 120,814 44,595 125,964 0 0 STAFFING: Part time: Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00 5 OEPT NO: 41300 DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficlentlv meet set goals & objectives. FUND: 101 General OEPARTMENT: Administration DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. DBJECTIVES: .; Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area _ Review City objectives each quarter in detail - Be active in regional housing issues HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Miscellaneous books & supplies Support Services: Labor Relations Associates Contract . Conference, mileage, meetings & seminars Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary 6 FUND: 101 DEPARTMENT: Administration DEPT 41300 BUDGET Actual Actual Budget YTD June, Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 104,017 99,764 98,140 47,011 111,512 0 0 Supplies/Materials 0 47 400 0 400 0 0 Support Services 30,134 4,468 8,400 9,218 10,450 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 324 0 0 0 0 0 Transfers .0 0 0 0 0 0 0 TOTAL 134.151 104,603 106,940 56,228 122.362 0 0 SERVICE INDICATORS: Council MtgsIWork Sessions 66 48 48 Council Agenda Items 591 500 500 Public Safety Board Meetings 20 20 Public Safety Staff Meetings 14 14 Staff Meetings 50 52 52 COST INDICATORS: Expenditures 134,151 104,603 106,940 56,228 122,362 0 0 . Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 134,151 104,603 106,940 56.228 122,362' 0 0 STAFFING: Full Time: , Admistrator/Clk 1.00 1.00 1.00 ' 0.90 1.00 Exec Sec/Dep Clk .33 .33 .33 .33 .33 7 DEPT NO: 41400 DEPARTMENT MISSION: Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including elections, records retention, notices and licenses. FUND: 101 General DEPARTMENT: City Clerk W:SCRIPTION OF ACTIVITY: This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. It also provides for general recaption and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing fuctions. It also oversees implementation of the City communications plan. . pBJECTIVES: -Continue to improve web site, allowing visitors to communicate better with City Hall via the web . Improve City newsletter through the addition of community articles & pictures, council & commission articles, & project updates . Improve response time to residents making general inquiries through various communications tools _ Increase youth awareness of local government issues through active involvement with school officials and instructors through programs such as student election judges _ Monitor and report on effectiveness of communications plan _ Develop orientation package for new council members, commission members and staff . Develop employee handbook HIGHLIGHTS/COMMENTS: Staffing: Includes step increases for full time employees, part-time communications tech & election judges part-time. temporary, general office support Supplies/Materials: Election supplies & materials Office supplies Software upgrades Support Services: Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Council Recording Secretary Computer Consulting and Training Memberships to IIMC, MCFOA & Municipals Capital Outlay: Voting Booths (6) Shredder Office Chairs (3) 8 FUND: 101 DEPARTMENT: City Clerk DEPT 41400 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 127,494 96,939 107,909 52,890 134,780 0 0 Supplies/Materials 19,801 17,184 28,475 11,213 37,250 0 0 Support Services 29,412 13,n7 28,236 6,694 30,250 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 692 5,398 5,325 2,585 3,650 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 177 ,399 133;298 169.945 73.382 205.930 0 0 SERVICE INDICATORS: No. of Elections held 2 2 0 No. of Ordinances 5 10 10 No. of Resolutions 130 120 120 Dog licenses issued 440 450 450 Other licenses issued 30 30 40 Council Agendas 44 48 48 COST INDICATORS: Expenditures 1 n,399 133,298 169,945 73,382 205,930 0 . Program Revenues Lioenses 14,453 20.350 Sale of copies 651 1,000 = Levy Dollars 162,295 133,298 148,595 73,382 0 0 STAFFING: Full time: Exec SeclDep Clk .67 .67 ,67 .67 .67 Parks Seoretary .70 .70 .70 .70 .62 Secretary/Receptionist . 0.25 0.25 0.25 0.25 .50 Website Maint. (Pian.Asst) .20 Part time: Clerical 1,00 1.00 1,00 1.00 0.66 Seasonal: Summer Clerical 1.00 1.00 1.00 0.00 0.00 Election Judges 0.00 32.00 33.00 0.00 35.00 9 DEPT NO: 41500 DEPARTMENT MISSION: To administer financial policies of the City; perform accounting functions for all fund types; invest available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. FUND: 101 General DEPARTMENT: Finance DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accounts receivable, payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible for the preparation and administration of the City budget. OBJECTIVES: _ Prepare annual budget document and submit to GFOA Distinguished Budget Award Program _ Prepare CAFR for submittal to GFOA Certificate of Achievement Program _ Provide monthly reports to staff, quarterly reports to City Council _ Review debt issues and make recommendations on debt structure - Review and Update financial policies and procedures HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets Memberships to GFOA & MGFOA Subscription toGFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA Distinguished Budget Award Program Bank & Broker service charges Capital Outlay: 10 FUND: 101 DEPARTMENT: Finance DEPT 41500 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 95.777 106,001 112,134 53.295 120,685 0 0 Supplies/Materials 4,053 2,870 13,500 651 18,500 0 0 Support Services 3,274 6,422 10,200 3,578 10,200 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 1.065 2,000 1,588 2,500 0 0 Transfers 0 0 0 0 0 O' 0 TOTAL 103.104 116.358 137.834 59.112 151.885 0 0 SERVICE INDICATORS: No. Monthly Statements 12 12 12 No. Accounts Payable Checks Issued 2,070 2,500 2,500 Utility Bills Sent 10,850 11 ,000 11.520 No. of Payroll Checks Issued 1.123 1,100 1,200 No. of Sp. Assess. Rolls Maintained 23 23 23 COST INDICATORS: Expenditures 103,104 116,358 137,834 .59,112 151 j885 0 0 . Program Revenues Interest Earnings 99,370 99,370 105,000 Sp. Assess. Searches 415 415 300 = Levy Dollars 3,319 16,573 32,534 59,112 151,885 0 0 STAFFING.:. Full time: Finance Dir 1.00 1.00 1.00 1.00 .96 Sr Acctg Clerk .60 .60 .60 .60 .60 Acctg. Clerk .25 11 FUND: 101 General DEPARTMENT MISSION: Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. DEPARTMENT: Professional Services DEPT NO: 41600 DESCRIPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES: _ Contain costs on contr~ctedprofessional services _ Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS: SupplieS/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract, annual audit serVices. Charges and Fees: 12 FUND: 101 DEPARTMENT: Professional Services DEPT 41600 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 228,180 197,472 198,800 149,863 206,800 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 228,180 197.472 198,800 149,863 206,800 0 0 SERVICE INDICATORS: No. of parcels 2,975 3,050 No. of litigations 8 5 No. of City Funds 21 22 COST INDICATORS: Expenditures 228,180 197,472 1'98,800 149,863 206,800 0 0 - Program Revenues Fines 18,100 18,100 19,300 0 = Levy Dollars 210,080 179,372 179,500 149,863 206,800 0 0 Other Dollars STAFFING: 13 FUND: 101 General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long range city-wide and area planning activities. DEPARTMENT: Planning & Zoning DEPT NO: 41910 DESCRIPTION OF ACTIVITY: This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OBJECTIVES: - Establish an action plan to implement Comprehensive Plan - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts for computer & office equipment Miscellaneous supplies Support Services: Database Technical Assistance Recording Secretary for Planning Commission Meetings Air time for cellular phone Conferences, mileage, meetings & seminars Land Conservation/Environment Committee expenses Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News Charges & Fees: Capital Outlay: 14 FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 77 ,668 117.205 118,767 58,767 127.326 0 0 Supplies/Materials 357 122 900 194 3,200 0 0 Support Services 10,340 24,549 17,750 5,842 14,550 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 482 700 163 1,650 0 0 Transfers 0 2.500 0 0 0 0 0 TOTAL 88.365 144,858 138.117 64,965 146.726 0 0 SERVICE INDICATORS: No. of zoning apps. 16 20 24 20 No. of zoning complnts 18 20 15 25 Planning Comm. Meetings 12 12 6 12 Planning Comm. Work Sessions 11 12 6 12 COST INDICATORS' Expenditures 88,365 144,858 138,117 64,965 146,726 0 0 - Program Revenues Zoning Appl. Fees 2,915 5,000 0 Bldg. Permit Carryover 134,173 93,484 0 (from Proto Inspection) = Levy Dollars (48,723) 144,858 39,633 64,965 0 0 STAFFING: Full time: Planning Dir .95 .95 .95 .95 .95 Planning Asst. .70 .70 .70 .70 1.00 Part Time: Clerical 15 DEPT NO: 41940 DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. FUND: 101 General DEPARTMENT: Municipal Bldg - City Hall DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES: -Identify maintenance needs to avoid major investments in the future -Identify options for maximum utilization of office space to avoid future additions _ Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs _ Continue to dispose of outdated documentation in storage area _ Continue to promote community programs to enhance public facilities, such as "Adopt a Garden." HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building Software upgrades City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds Rental of postage meter and pop machine Special Assessments on City owned property Sales and Use Tax Payments . Charges & Fees: Capital Outlay: Senior Community Center Payment Transfers: Public Facilities Fund - Office Equipment 16 FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 7,426 8,914 9.585 4,730 17.005 0 0 Support Services 86,229 96,410 97,050 9,805 104,310 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 42,040 38.630 42,950 37.810 37.550 . 0 0 Transfers 15.000 25.000 35,000 0 35.000 0 0 TOTAL 150,695 168.954 184.585 52.345 193,865 0 0 SERVICE INDICATORS: Number of copies 240,000 275.000 275,000 COST INDICATORS: Expenditures 150.695 168.954 184,585 52.345 193,865 0 0 - program Revenues Insuranc~ rebate 24,013 30,000 0 0 = Levy Dollars 126.682 168,954 154.585 52.345 193,865 0 0 Other Dollars STAFFING: 17 FUND: 101 General DEPARTMENT MISSION: . To provide a modem, flexible, full-service criminal justice agency which is responsive to community needs. DEPARTMENT: Police DEPT NO: 42100 DESCRIPTION OF ACTIVITY: The South Lake Minnetonka Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. The pro-rata share of costs and staff time for City of Shorewood is at 46.0% A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an advalorem basis among four cities. The City of Shorewood's pro-rata share of the 2003 interest only payment is $151,900, which is 58.4% of the total 2003 payment of $260,000. OBJECTIVES: . Implement targeted traffic control program HH3HLlGHTS/COMMENTS: Supplies/Materials: Service for civil defense sirens Fuel/maintenence for Snowmobile Support Services: Police services contract for 2003 Targeted Traffic Control Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner 18 FUND: 101 DEPARTMENT: Police DEPT 42100 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 549,811 549,138 615,443 353,534 645,758 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 151,906 0 0 Transfers 800 800 800 0 0 0 0 TOTAL 550,611 549 .938 616.243 353.534 797.664 0 0 SERVICE INDICATORS: Initial complaint reports 18,802 20,501 Pending Clearance rate - ICR's 96.9% 97.0% Part I crimes (serious) 242 250 Part II crimes (other) 650 625 Clearance rate (Parts I & II) 55.0% 58.0% Statewide clearance rate Unknown Unknown Citations issued 4,625 4,500 Police vehicles 8 9 Shorewood demand 45.9% 45.5% 46% COST INDICATORS: Expenditures 550,611 549,938 616,243 353,534 797,664 0 0 - Program Revenues Fines 58,240 75,700 0 0 = Levv Dollars 492.371 491,698 540,543 . 353,534 797 .664 0 0 STAFFING: Chief 1.00 1.00 1.00 1.00 1;00 Lieutenant 1.00 1.00 1.00 1.00 1.00 Sergeant 2.00 2.00 2.00 2.00 2.00 Investigator * 2.00 2.00 2.00 2.00 2.00 Patrol Officer 8.00 8.00 8.00 8.00 8.00 Administrative Clerk 1.00 1.00 1.00 1.00 1.00 ClerkfTypist (part time) ... 2.00 2.00 2.00 2.00 2.00 · 1 Juvenile Specialist ** 2 Part time @ .6 19 FUND: 101 General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. DEPARTMENT: Fire Protection DEPT NO: 42200 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the Excelsior Fire District and the City of Mound. This department provides for the protection of life and property of the citizens of . the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. A separate obligation is made toward the financing of new facilities for the Excelsior Fire District. This cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share of the 2003 interest payment is $147,000, which is 42% of total 2003 payment of $350,000. OBJECTIVES: HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound and excelsior Fire District 20 FUND: 101 DEPARTMENT: Fire Protection DEPT 42200 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 191.175 248.398 295,500 148,646 250,997 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 152,608 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 191.175 248.398 295.500 148.646 403.605 0 0 SERVICE INDICATORS: Fire calls 148 135 135 Rescue calls 126 125 125 Inspection hours 225 25 25 Investigation hours 22 35 35 Other hours * 517 400 400 Cost of emergency response 175,795 277,629 385,734 Cost of inspection! investigation 15,380 17,871 17,871 * includes plan review, paper work, complaint investigation, tank removals. burning permits, etc. COST INDICATORS: Expenditures 191,175 248,398 295,500 148,646 403,605 0 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 191,175 248,398 295,500 . 148,646 403,605 0 0 EFD STAFFING: Chief (FIT) 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 Captain 2.00 2.00 2.00 2.00 2.00 Lieutenants 4.00 4.00 4.00 4.00 4.00 Fire Marshall (FIT) 1.00 1.00 1.00 1.00 1.00 Training Officer 1.00 1.00 1.00 1.00 1.00 Firefighters 37.00 37.00 37.00 37.00 37.00 21 FUND: 101 General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. DEPARTMENT: Protective Inspection DEPT NO: 42400 DESCRIPTION OF ACTIVITY: This department provides for the issuance building and construction permits, review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code, inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: _ Increase and enhance public information through the development of at least two handouts relative to building codes _ Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections HIGHLIGHTS/COMMENTS: Staffing: Includes step increases supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage, meetings & seminars Printing of application forms Membership to ICBO Charges & Fees: Remittances to state of permit surcharges collected Capital Outlay: 22 FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 64,445 68,841 91 ,353 32,321 91,670 0 0 Supplies/Materials 251 1,030 400 293 400 0 0 Support Services 3,157 6,176 7,080 2,761 9,550 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 383 400 0 2,100 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 67,853 76.431 99.233 35.375 103,720 0 0 SERVICE INDICATORS: No. of permits issued New Homes 35 35 50 5 50 Additions/Other 623 600 434 600 Avg inspections/permit New Homes 8-10 8-10 8-10 Additions/Other 2-8 2-8 2-8 Commercial/Industrial: 2 COST INDICATORS: Expenditures 67,853 76,431 99,233 35,375 103,720 0 0 - Program Revenues Building Permits 201 ,336 175,000 82,898 State Surcharges 7,996 500 . Rental Housing Licenses 0 3,500 = Levy Dollars (141,479) 76,431 (79,767) (47,523) 103,720 0 0 STAFFING: Full time: Building Official 1.00 1.00 1.00 1.00 1.00 Planning Dir .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .20 Secretary/Recept .10 .10 .10 .10 .10 23 FUND: 101 General DEPARTMENT MISSION: Enforce animal control ordinances. DEPARTMENT: Animal Control DEPT NO: 42700 DESCRIPTION OF AQTIVITY: The department provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: I:::IIGHLlGHTS/COMMENTS: Staffing: Supplies/Materials: Support Services: Animal control contracts with City of Orono and Claws, Paws & Hooves Charges & Fees: Capital Outlay: 24 FUND: 101 DEPARTMENT: Animal Control DEPT 42700 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 18.574 19,486 22,700 10,154 23,500 0 0 Charges & Fees 0 0 0 .0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 18,574 19,486 22.700 10,154 23,500 0 .0 SERVICE INDICATORS: No. of Animal Complaints COST INDICATORS: Expenditures 18,574 19,486 22,700 10,154 23,500 0 0 - Program Revenues = Levy Dollars STAFFING: Full time: 18,574 19,486 22,700 10,154 23.500 o o 25 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT: City Engineer Provide engineering and construction management services for the City. DEPT NO: 43010 DESRIPTION OF ACTIVITY: This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. OBJECTIYES: . - Assist the City in determining right-of-way needs _ Keep construction project files up-to-date and accurate _ Communicate in written form to affected residents at least two (2) times during a construction project _ Provide in-house engineering where feasible . Provide good public relations with property owners adjacent to construction projects . Resolve construction issues promptly. HIGHLIGHTS/COMMENTS: Staffing: 65% of City Engineer/PUblic Works Director, including step increases 50% of full time technician 25% of full time clerical Supplies/Materials: Computer malntainance/Upgrade Books, Materials and Software Support Services: Contractual engineering for 2003 . Contractual engineering technical assistance Cellular phone Airtime & Pager Conferences and mileage Subscriptions and Memberships Charges & Fees: Capital Outlay: Used CADD Plotter 26 FUND: 101 DEPARTMENT: City Engineer DEPT 43010 BUDGET. Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 75,734 90,693 85,139 48,835 101,279 0 0 Supplies/Materials 328 261 1,100 0 1,100 0 0 Support Services 16,840 14,736 11 ,700 2,245 11,900 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 200 618 2,500 2,149 3,000 0 0 Transfers 0 2.200 0 .0 0 0 0 TOTAL 93.102 108.508 100,439 53,230 117.279 0 0 SERVICE INDICATORS: City Engineer Hrs spent on City Projects 560 700 700 Hrs charged to developers 10 45 45 COST INDICATORS: Expenditures 93,102 108,508 100,439 53,230 . 117,279 0 0 - Program Revenues Public Projects 21,015 33,000 Private Projects 600 2,000 Other = Levy Dollars 71,487 108,508 65,439 53,230 117,279 0 0 STAFFING: Full time: City Engineer 1.00 1.00 1.00 0.65 0.65 Eng Technician 0.25 0.50 Clerical 0.25 0.25 0.25 '0.25 Part time: Clerical 27 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43050 Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DEPARTMENT: Public Works Service DESCRIPTION OF ACTIVITY: The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. OBJECTIVES: _ Perform preventative maintenance on all equipment within .100 miles or10 hours of scheduled service _ Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes, etc) Hazardous Waste Licenses Miscellaneous equipment rentals Memberships Charges & Fees: Capital Outlay: Replacement Radios Transfers: Transfer to Equipment Replacement Fund 28 FUND: 101 DEPARTMENT: Public Works Service DEPT 43050 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 169,537 195,817 235,205 69,276 202,860 0 0 Supplies/Materials 29,655 34,006 40,000 16,873 43,500 0 0 Support Services 24,279 25,834 23,460 10,944 27,400 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,891 1,569 2,625 0 7,150 0 0 Transfers 122,000 126,500 105.000 0 100,000 0 0 TOTAL 347.363 383.726 406,290 97 ,094 380,910 0 0 SERVICE INDICATORS: No of Gopher One calls 2,640 2,800 2,800 No of vehicle repairs 102 110 110 COST INDICATORS: Expenditures 347,363 383,726 406,290 97,094 380,910 0 0 - Program Revenues = Levy Dollars 347,363 383,726 406,290 97,094 380,910 0 0 STAFFING: Full time: City Engineer/Pub Wks Dlr 0.10 0.10 0.10 Supervisor of Oper. & Maint. 1.00 1.00 1.00 1.00 1.00 Lt Equip Oper 1.90 1.90 2.40 2.50 2.50 Clerical 0.25 0.25 0.25 0.25 0.05 . Engineer Tech . .25 .00 29 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43100 To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner DEPARTMENT: Streets & Roadways DESCRIPTION OF ACTIVITY: . Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing, painting of lane markings, and minor storm sewer repair. OBJECTIVES: _ Maintain the pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually _ Visually inspect storm drainage grates annually and repair as needed I:'IIGHLlGHTS/COMMENTS: Staffing: Includes step increases .Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Safety training Contracted road striping Transfers: Transfer to Street Replacement Fund j 30 FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 42,151 77,124 105,283 28,633 107,156 0 0 Supplies/Materials 20,672 46,498 35,000 2,342 38,000 0 0 Support Services 50,280 8,669 6,000 190 7,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 3,577 0 0 0 0 0 Transfers 347.000 367.000 200.000 232 200,000 0 0 TOTAL 460.103 502,867 346.283 31.397 352.656 0 0 SERVICE INDICATORS: Miles of street State 3 3 3 County 2 2 2 City - MSA 9 9 9 City - Local 49 49 49 Miles Sealcoated 5 5 5 Tons of patch material 1,315 1,380 1,380 COST INDICATORS: Expenditures 460,103 502,867 346,283 31,397 352,656 0 0 - Program Revenues MSA Maintenance 13,750 13,750 13,750 Transfer from Street Fund Budgeted Reserve = Levy Dollars 446,353 489,117 332,533 31,397 352,656 0 0 STAFFING: Full time: Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 31 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43125 Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic DEPARTMENT: Snow & Ice Removal DESCRIPTION OF ACTIVITY: This department is reponsible for the plowing and removal of snow after a 2-inch or greater snoWfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES: _ Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event . _ Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Sand and salt for ice control 32 FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 16,693 24,215 32,656 13,936 32,935 0 0 Supplies/Materials 15,416 14,424 17,500 27,906 20,000 0 0 Support Services 0 .0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 4,500 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 32.110 38.639 50.156 41 .842 57 .435 0 0 SERVICE INDICATORS: Miles of street plowed 49 51 51 Tons of salt used 211 250 250 Tons of sand used 1,135 1,200 1,200 Manhours spent 690 1,000 1,000 No. of cul-de-sacs 88 88 88 plowed COST INDICATORS: Expenditures 32,110 38,639 50,156 41,842 57,435 0 0 . Program Revenues MN Snow Removal Aid 0 0 0 0 0 0 0 = Levy Dollars 32,110 38,639 50,156 41,842 57,435 .0 0 STAFFING: Full time: Lt Equip Oper/Foreman .50 .50 .50 .50 .50 33 DEPT NO: 43160 DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic FUND: 101 General DEPARTMENT: Traffic ControVSt Lights QESCRIPTION OF ACTIVITY: Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. DBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road. Christmas Lake Road, County Road 19. Hwy 41 and Old Market Road Street signs & posts Support Services: 34 FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 0 0 0 0 0 0 0 Supplies/Materials 3,291 . 3,845 5.050 593 5,050 0 0 Support Services 34,926 34,949 34,700 13,963 35,200 0 '0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 38,217 38.794 39,750 14.555 40.250 0 0 SERVICE INDICATORS: No of street lights 187 190 190 No of traffic signals 5 5 5 COST INDICATORS: Expenditures 38,217 38,794 39,750 14,555 40,250 0 0 - Program Revenues = Levy Dollars 38,217 38,794 39,750 14,555 40,250 0 0 STAFFING: 35 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43200 Provide for the general sanitation and cleanliness. of the City and provide for the treatment of noxious weeds on City properties. DEPARTMENT: Sanitation/Waste Rmv/Weeds DESCRIPTION OF ACTIVITY: Activities Include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation eodes, as necessary. OBJECTIVES: . Aid in private property cleanup complaints - Resolve fOO% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services 36 FUND: 101 DEPARTMENT: SanitationlWaste RemovallWeeds DEPT 43200 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 1,726 1,619 650 855 650 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 5,954 5,840 3,500 2,854 3,800 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 7.680 7 .458 4.150 3,709 4,450 0 0 SERVICE INDICATORS: No of weed complaints 2 2 2 No of notices served 1 1 1 No of parcels sprayed 0 0 0 Miles/roadside sprayed 10 . 10 10 Spraying in Dollars 2,769 3,000 3,000 COST INDICATORS: Expenditures 7,680 7,458 4,150 3,709 4,450 0 0 - Program Revenues Fed Disaster Aid 75,000 = Levy Dollars -67,320 7,458 4,150 3.709 4,450 0 0 ST~FFING: 37 DEPT NO: 43250 DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property FUND: 101 General DEPARTMENT: Tree Maintenance DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. OBJECTIVES: _ Remove 100% of diseased trees on public property _ Respond to all property owner requests to identify diSeased trees _ Maintain and trim trees on City property which present a hazard to public HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree Inspection certification 38 FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2003 Staffing 14,238 7,901 10,463 4,228 10,652 0 0 Supplies/Materials 67 923 850 0 900 0 0 Support Services 6,140 5,431 13,300 797 13,300 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 20.446 14.255 24.613 5,025 . 24.852 0 0 SERVICE INDICATORS: No of trees removed 22 20 20 20 Yards of brush hauled 540 700 700 700 COST INDICATORS: Expenditures 20,446 14,255 24,613 5,025 24,852 0 0 - Program Revenues = Levy Dollars 20,446 14,255 24,613 5,025 24,852 0 0 pTAFFING: Lt Equip Oper/Foreman .20 .20 .20 .20 .20 39 Parks & Recreation DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents of all ages and physical abilities FUND: DEPARTMENT: DEPT NO: 101 General 45200 DESCRIPTION OF ACTIVITY The department is responsible for ~he maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs (administered by Minnetonka Community Schools) are coordinated under this department. OBJECTIVES: _ Continue Implementation of the trail planning process: _ Further define potential trail segments by using community outreach and neighborhood meetings. _ Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments. -Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park. _ Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace diminishing park dedication fees). _ Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation and park improvements l:II9HUGHTS/COMMENTS: Staffing: Includes step Increases Part time includes Park Commission Secretarial Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance to park equipment and buildings Rock, black dirt,gravel, sand, fertilizers, seed for parks Support Services: Contracted park & trail planning services Playground and beach scheduling services - Mtka Community Services Contracted weed control in parks Park utility and telephone charges Annual park newsletter Rental of portable toilets Contribution to Senior Recreational Program Services . Charaes & Fees: Capital Outlay: Transfers: Transfer to Park Capital Improvement Fund & Trail Capital Improvement Fund to eliminate deficits 40 FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 2000 2001 2002 2002 2003 2003 2002 Staffing 98,316 86,170 119,395 50,028 115,683 0 0 Supplies/Materials 8,239 11,233 19,500 3,366 20,600 0 0 Support Services 28,795 28,736 33,500 13,127 63,300 0 0 Ct1arges & Fees 0 0 0 0 0 0 0 Capital Outlay 542 1,077 .375 6,389 500 0 0 Transfers 10,000 10.000 35.000 0 63.650 0 0 TOTAL 145.891 137,215 207.770 72.910 263.733 0 0 ~ERVICE INDICATORS: Acres of maint park 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 Baseball 5 5 5 5 No. of shelters 4 4 4 4 No. of hockey rinks 2 2 2 2 No. of skating rinks 3 3 3 3 Miles of Trails 2.75 2.75 2.75 2.75 Cost of maint per acre 1,200 1,073 1,377 1,338 No. of times rinks are cleaned & resurfaced 80 80 80 80 No. of picnic tables 45 45 45 45 No. of Tennis Courts 4 4 4 4 COST INDICATORS: .Expenditures 145,891 137,215 207,770 7.2,910 263,733 0 0 . Program Revenues Sports Organizations 7,150 12,000 Tonka Bay. Beach 366 500 Transfer from Trail Fund 0 3,000 Capital Levy 10,000 10,000 = Lew Dollars. Malnt. 128,375 137.215 182,270 72.910 263,733 0 0 STAFFING: Full time: Lt Equip Oper/Foreman 1.60 1.60 1.50 1.50 1.50 Clerical .25 .25 .25 .25 .25 Part time: Clerical _. Seasonal: . Summer 2.00 2.00 2.00 2.00 1.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 .. 41 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952)474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council Liquor Committee September 5, 2002 Termination of Agreement for Tonka Bay Liquors . Earlier this year, the cities of Shorewood and Tonka Bay extended their agreement for Shorewood to operate Tonka Bay Liquors. The term of the agreement was month-to-month, with a 3~-days' notice by either party to cancel the agreement. The month-to-month approach was reasonable as the pending intersection improvement project would result in demolition of the Tonka Bay Liquors building. The City Council has stated that it values the partnership with Tonka Bay, and its preference to continue this relationship. The Liquor Committee and City staff have tried to ascertain whether and under what conditions the City of Tonka Bay would continue its municipal off ""'sale liquor operations. Tonka Bay has shown little if any interest to develop plans or scenarios for continuing operations, assuming that the settlement on the value of the property was "sufficient." Cons~quent1y, it has been impossible for Shorewood to do proper busmess planning, especially in terms of marketing and staffing, for the overall system of Shorewood Liquor Operations. . , Under the current probable timeline for the intersection project, demolition of Tonka Bay Liquors could occur as early as December 2002, but a January 2003 date is more likely to be the earliest that the building would be razed. It is the desire of both cities to remain in business at the current location as long as possible. At the same time, Shorewood must manage its liquor operations in a most responsible, businesslike manner. _ Recommendation: The Committee believes that it is not in the City best business interests to conduct off-sale liquor operations at the current location beyond the end of this year. Therefore, the Liquor Committee recommends that the City Council notify the City of Tonka Bay that it will terminate the agreement for T onka Bay Liquors operations on December 31, 2002. The Council should also request that Shorewood be permitted to vacate the premises by midnight January 4, 2003, in order to provide for orderly transfer of inventory and equipment. ft - ~., PRINTED ON RECYCLED PAPER ~7f3 Agreement re: Tonka Bay Liquors September 9,2002, City Council Meeting Page Two Under the current circumstances, it is prudent to plan not to have a Tonka Bay store in our liquor operations system. The City Council should convey that it would remain interested in continuing the partnership with Tonka Bay, provided that the liquor operation was appropriately located in the Tonka Bay's quadrant of the intersection. To that extent, Shorewood should remain willing to work with Tonka Bay to develop a new location; however, the need for Tonka Bay to expedite planning cannot be overstressed. The City Council should also endorse the Committee's efforts to identify and develop a location for liquor operations on the Shorewood sides of the intersection. . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: City Council Craig W. Dawson, City Administrator \:1) September 5, 2002 FROM: DATE: . SUBJECT: 2003 SLMPD Operations Budget Background: The joint powers agreement for the South Lake Minnetonka Police Department describes the process for determining the budget for its next-year's operations. This provision has been in the agreement unchanged since it went into effect in 1973. During that period of time, there have been several formulas to determine each member city's obligation to the Department's revenue. Late in 2000, the four city councils agreed to fixed-percentage obligations to the budget: Excelsior Greenwood 29.5% 8.5% Shorewood T()nka Bay 46.0% 16.0% . The 2003 SLMPD proposed budget called for a 6.5 percent increase in the cities' contributions, which would have resulted in $85,250 more than in 2002. At its August 26, 2002, meeting, the Excelsior City Council adopted a resolution stating that it would contribute $400,000 to the 2003 SLMPD budget, an amount that equated to approximately a 4.1 percent increase. (Under the proposed 2003 SLMPD budget, Excelsior's share would be $409,253.) The other three member cities' councils had approved increases of 6.5 percent. The provision at issue, Section 7, Subd. 2, of the JP A states: "The maximum annual budget shall be set by each city determining the number of dollars it proposes to pay for police protection. This figure shall be converted to percentage of budget contribution and the lowest total budget so computed shall thereupon be the established budget for the calendar year. If no determination is reached on the budget matters by September 1 st of each year, then the total budget amount shall continue at the previous year's level. " One interpretation of this provision would be that each city would determine what it was willing to contribute, and the total of those contributions would be added up and a uniform percentage increase calculated. Another interpretation would be that the percentage increase would be the lowest percentage authorized among the member cities' councils. The Excelsior resolution was crafted to state that regardless of the interpretation, it would only authorize $400,000. ft \,.1 PRINTED ON RECYCLED PAPER 117C, 2003 SLMPD Budget September 9, 2002, City Council Meeting Page Two Recent Action: Chief Litsey convened a meeting of the manager/administrators and attorneys of the member cities on September 3. Based on the wording in the Excelsior resolution and in the joint powers agreement, it was agreed that the most any city could be obligated to contribute to the 2003 budget would be a 4.1 percent increase over the 2002 amount. Individual city councils could forward larger amounts to the SLMPD if they so decided. It was also agreed that action on the budget had been taken by all member cities by the September 1 deadline, and hence the budget would be increased. With the 4.1 percent increase, the SLMPD would have $53,880 in additional revenue for 2003, or $31,370 less than the amount recommended by the Coordinating Committee and approved by three of the four member cities' councils. Financial Impact on Shorewood: For Shorewood, the obligation for 2003 with a 6.5 percent increase is $638,158, or a $39,215 increase over the 2002 contribution of $598,943. With a4.1 percent increase, the 2003 obligation will be $623,727, which is a $24,784 increase over 2002. The difference between the 6.5 and 4.1 percent increases is $14,339. . The City's proposed 2003 budget still includes the 6.5 percent increase for SLMPD services. The Council may change this amount may be changed prior to adoption of the City's final budget in December. Upcoming Considerations: The SLMPD Coordinating Committee will be meeting soon to adjust the 2003 budget. There is consensus among the Committee, SLMPD staff, and city staff and attorneys that the wording in the budget paragraph in the JP A needs to be revised for clarity, and further that a dispute resolution process needs to be added to the JP A. . The Coordinating Committee will also consider convening a joint meeting of the four member cities' councils in order to discuss the issues with the budget approval process, as well as the general philosophy in supporting the agreed-upon, ongoing programs of the joint powers organization. Some other issues likely to be explored would include: . Majority vote of the member city councils to approve the budget . Automatic economic adjustment (increase) in SLMPD budget, similar to that provided in EFD, if member city councils do not act on the budget in a timely manner . Differential levels of service, depending on what changes in contributions are approved by individual member city councils City Council Action: No City Council action is required at this time. Councilmembers may wish to provide comments and ideas to the Mayor who, as the City's representative, may present them during deliberations of the Coordinating Committee. ~ , CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM . DATE: Mayor and City Council Craig Dawson, City Administrator l.arry llrown, Direcfur of Public Works ~ September 5,2002 TO: FROM: RE: Resolution Approving Plans, Specifications, and Estimate for the Smithtown Road Pavement Rehabilitation Project Engineering FikO 1-17 Project Scope Included in the City Council packet for review and approval is the plans and engineers estimate for the Smithtown Road Pavement Rehabilitation project. This project isa Municipal State Aid Project that extends from County Road 19 to the Shorewood - Victoria border. . Plans propose to reclaim the existing bituminous surface, construct a 4 foot shoulder on the north side of Smithtown Road, and a 2 foot shoulder on the south side of the road, from Country Club Road to the Hennepin County Regional Trail. From that point heading west, the section will be 2-foot shoulder on each side of the road, with an 8-foot off-street trail along the north side of the roadway. Right of Way and Easements Construction limits have been shown on the plans. Once plans and estimate have been accepted, Staff and representatives ofWSB and Associates will commence with easements and right of entry negotiations where the right of way for Smithtown Road has not been formally dedicated. Pending any properties that refuse right of entry, it is anticipated that this project can be bid early spring of 2003. Staff will try to determine early on in the process any areas where an eminent domain proceeding may be necessary. Construction Staging The plans propose that the project be constructed in three segments for ease of traffic flow. The segments are listed as follows: Stage 1: City of Victoria to Cathcart Drive Stage 2: Cathcart Drive to Eureka Road Stage 3: Eureka Road to Country Club Road ft t.J PRINTED ON RECYCLED PAPER #BA. i . Mayor and City Council Smithtown Road Pavement Rehab September 5,2002 Page 2 of 2 It is anticipated that this project will take approximately 8 weeks to construct. One of the more challenging areas will be replacement of the centerline cross culvert Project Funding Attachment 1istheengineer's estimate for the project. The total project cost is estimated at $1,569,230. Currently, the City of Shorewood has 1.8 million in MSA account. Construction of this project will bring the MSA balance down to approximately $200,000. Other demands that will be placed on the MSA account next year are approximately $300,000 for . roadway construction costs for County Road 19, MSA eligible streetscape items for CR 19, and an additional $30,000 in traffic signal projects. It may be necessary to borrow against the MSA allotments in the future, to complete the scheduled projects. Recommendation Staff is recommending that the resolution that approves the plans, specifications, and engineers estimate for the Smithtown Road Pavement Rehabilitation Project be approved. A resolution is attached for your consideration. . ,)- ;, ;=-',"";.i::::; /::;~",' r:;::::;--n-, "", r-----;,:--':'J' mithtown Road Rehabilitation j ! f', \ ! " .~ [(" ""' ~ ':;,., . l\., '. '~f.....'\ \ and Appurtenant Work ! :, : j ~ .' ': .',~", ,., ,; iClty\ ,f Shorewood Project No. 01.07 ! '; . i 1 i, ',' I j I' WSB Project No.1 074-58 f ' :;: i1 i i. SEP 4 2002 jlU' II 'I ENGINEER'S ESTIMATE I,., ,,, ~U:!J SMITIITOWN ROAD REHABILlTATI01, L____.____ CITY PROJECT NO. 01-07 ! WSB PROJECT NO. 01074-58 ,,___._ .. " _ SHOREWOOD, MN 9/412002 SAP. NO. 216-101-03 , Opening Time: 10:00 A.M. Opening Date: City of Shorewood 5755 Country Club Road Shorewood, MN Dear Council Members: . I. The following proposal is made for Smithtown Road Rehabilitation and Appurtenant Work, City ofShorewood Project No. 01-07, for the City of Shorewood, Minnesota. 2. The undersigned certifies that the Contract DoclUOents listed in the Instroctions to Bidders have been carefully e.xamined, and that the site of the work has been personally inspected. The undersigned declares that the amount and nature of the work to be done is understood, and that at no time will misunderstanding of the Contract DoclUOents be pleaded. On the basis of the Contract Docuplents, the undersigned , pl',poses to tiImish all necessary aPP"latus and other means of. ~onsb..ciioD, to Uil all the work and furnish all the materials 10 thc manner specified, and to accept as full compensation therefore the SlUO of the various products obtained by multiplying each unit price herein bid for the work or materials, by m1An;;;;M thP.lW'lf A"I11Allv 3. PROPOSED SCHEDULE: The Bidder agrees to perform all work described in the specifications and shown on the .. .... .... . No. Mat. No. Item Units Qty Unit Price Total Price BASE BID 2021.501/00010 MOBILIZATION LUMP SUM $27,300.00 $27,300.00 2 2101.501100010 CLEARING ACRE $2.500.00 $2,500.00 . 3 2101.5021000 I 0 CLEARING TREE 23 $375.00 $8,625.00 4 2101.5061000 I 0 GRUBBING ACRE $1,100.00 $1,100.00 5 2101.507/000 1 0 GRUBBING TREE 23 $300.00 $6.900.00 6 2101.51 lIMO 136 CLEARlNG AND GRUBBING - HEDGE UN FT 280 $20.00 55.600.00 7 2104.501/00010 REMOVE PIPE CULVERTS UN FT 510 $6.00 $3,060.00 8 2104.501100022 REMOVE CURB AND GUITER LIN FT 20 $5.50 $110.00 9 2104.505/00120 REMOVE BITUMINOUS PAVEMENT SQYD 1,170 $3.50 $4,095.00 10 2104.511100011 SA WING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 51 $5.50 $280.50 11 2104.513/00011 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 2,105 S3.50 $7,367.50 12 2104.521/00040 SALVAGE FENCE UN FT "400 $50.00 $20,000.00 13 2104.523/00418 SALVAGE ORNAMENTAL LIGHT EACH $200.00 $200.00 14 2104.523/00539 SALVAGE SIGN EACH 144 S75.OO SI0,800.00 15 2105.501100010 COMMON EXCAVATION CUYD 10,000 S5.00 $50,000.00 16 2123.601100045 STREET SWEEPER (WITH PICKUP BROOM) HOUR 40 $80.00 S3,200.00 1074-S8-Mat<ria1Table.xls Page 1 ~.. Smilhtown Road Rehabilitation .~ and Appurtenant Work City of Shorewood Project No. 01-07 WSS Project No. 1074-58 No. Mat. No. Item Units Qty Unit Price Total Price 51 2506.602100002 RECONSTRUCT DRAINAGE STRUCTURE EACH 13 5750.00 59,750.00 52 2506.602100008 ADJUST CATCH BASIN EACH 18 5200.00 53,600.00 53 2506.602100019 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 30 5425.00 512,750.00 54 2511.501/00014 RANDOM RlPRAP CLASS IV CUYD 105 $83.50 $8,767.50 55 2511.515/00014 GEOTEXTILE FILTER TYPE IV SQYD 155 $5.00 $775.00 56 2521.511190020 2" BITUMINOUS PATH SQYD 8,110 SI2.00 $97,320.00 57 253 i .50 1/02315 CONCRETECUlU3 & GUTTER DESIGN 13618 LIN FT 330 $30.00 S9,900.00 58 2531.507/00008 8" CONCRETE DRlVEWAYPA VEMENT SQYD 17 S45.00 $765.00 59 2540.602IM0227 SALVAGE AND REINSTALL MAILBOX EACH 93 $75.00 56,975.00 . 60 2545.602100076 INSTALL ORNAMENTAL LIGHT EACH S200.00 5200.00 61 2563.601/00010 TRAFFIC CONTROL LUMP SUM 520,000.00 520,000.00 62 2563.605/00010 FLAG PERSON HOUR 480 529.30 $14,064.00 63 2564.5Jl/00 130 F&I SIGN PANELS TYPE C SQFT 359 $30.00 510,770.00 64 2564.53 i/00140 F&I SIGN pANELS TYPED SQFT 13 $120.00 51,560.00 65 2564.602100203 INSTALL SIGN PANEL TYPE C EACH 26 S100.00 52,600.00 66 2564.602/00204 INSTALL SIGN PANEL TYPE D EACH 47 5100.00 54,700.00 1i7 2564.603/00330 4" DOUBLE SOLID LINE YELLOW-PAINT TEMP LIN FT 9,344 50.25 52,336.00 68 2564.603/04101 4" SOLID LINE WHITE-EPOXY LIN FT 18,688 50.50 59,344.00 69 2564.603/04202 4" DOUBLE SOLID LINE YELLOW-EPOXY LIN FT 9,344 51.00 $9,344.00 70 2565.604/00060 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM 2 530,000.00 560,000.00 . 71 2571.544/00010 TRANSPLANT SHRUB SHRUB 31 5200.00 $6,200.00 72 2573.501/00001 BALE CHECK EACH 600 57.50 $4,500.00 73 2573.502100010 SILT FENCE, TYPE HEAVY DUTY LIN FT 1,000 52.50 52,500.00 74 2573.601/00020 EROSION CONTROL LUMP SUM 55,000.00 55,000.00 75 2573.603/00060 SILT FENCE TYPE MACHINE SLICED LIN FT 1,000 53.50 53,500.00 76 2575.505/00030 SODDING TYPE LAWN, SQYD 18,000 52.50 545,000.00 77 2575.605/00010 TURF ESTABLISHMENT ACRE 9 $1,500.00 513,500.00 SUBTOTAL $1,426,570 $142,660 + 10% COl'ffINGENCIES TOTAL ESTIMATED CONSTRUCTION COSTS $1,569,230 I074-S8-MaIcria1T.b1c.:ds Page 3 fi:'" ; CITY OF SHOREWOOD RESOLUTION NO. 02-_ A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE SMITHTOWN ROAD PA VMENT REHABILITAITON PROJECT CITY PROJECT 01-17 WHEREAS, pursuant to the 2000-2005 Capital Improvement Program, Plans, Specifications and Estimate for the design of the Smithtown Road Pavement Rehabilitation Project were prepared by WSB and Associates, Inc., and: . WHEREAS, the Director of Public Works has reviewed said plans and has found them to be in order. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: . 1. Plans, Specifications and Estimates were prepared by WSB and Associates Inc. Said plans, specifications and estimates are hereby approved and shall be filed with the City Clerk. 2. The City Council authorizes the Director of Public Works to commence with right of entry and easement negotiations, were required by said Improvement Project. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of September, 2002. . ATTEST: WOODY LOVE, MAYOR CRAIG C. DAWSON, CITY ADMINISTRATOR ..' . . ,..... PLAN SYMBOLS STATE LINE COUNTY LINE TOWNSH I P OR RANGE LI NE SECTION LINE OUARTER LI NE SIXTEENTH LINE, RIGHT-Of-WAY LINE SLOPE EASEMENT PRESENT RIGHT-Of-WAY CONTROL OF ACCES LINE PROPERTY LINES (EXCEPT LAND LINES) VACATED PLATTED PROPERTY CORPORATE OR CITY LIMITS TRUNK HIGHWAY CENTER LINE' RETAINING WALL RAILROAD RAILROAD RIGHT-OF-WAY RIVER OR CREEK DRY RUN ORA I NAGE 0 ITCH DRAIN TILE CUL VERT DROP INLET GUARD RA I L BARBED WIRE FENCE WOVEN WIRE FENCE CHAIN LINK FENCE RA fLROAD SNOW FENCE STONE WALL OR FENCE HEDGE RAI LROAD CROSS I NG SIGN RA I LROAD CROSS I NG BELL ELECTRIC WARNING SIGN CROSS I NG GATE MEANDER CORNER SPRINGS MARSH TIMBER } ORCHARD BRUSH NURSERY CATCH BAS IN FIRE HYDRANT CATTLE GUARD OVERPASS I H I GHWA Y OVER I UNDERPASS IHIGHWAY UNDERI BRIDGE BUILDING lONE STORY FRAME I f - FR.\ME C - CONCRE TE S - STONE T - TILE B - BRICK ST- STUCCO IRON ROD OR PIPE MONUMENT ISi'ONE. CONCRETE. OR METALl WOODEN HUB GRAVEL PIT SAND PIT BORROW PIT ROCK DUARRY UTILITY SYMBOLS POWER POlE LINE TELEPHONE OR TELEGRAPH POLE LINE JOINT TELEPHONE AND POWER ON POWER POLE ON TELEPHONE POlES ANCHOR STREET LIGHT PEDESTAL (TELEPHONE CABLE TERMINAL) GAS MAIN WATER MAIN CONDUIT TELEPHONE CABLE IN CONDU IT ELECTRIC CABLE IN CONDUIT TELEPHONE MANHOLE ELECTR I C MANHOlE BUR I ED TELEPHONE CABLE BURIED ELECTRIC CABLE AER I AL TELEPHONE CABLE SEWER ISANITARY OR STORMI SEWER MANHOLE ~E_ ==u. t ~--I... ---y--y-y-y :.. NAIrdE~ SIZE: -->--------_. 0=====' -x-x- -Lx-Lx_ ~x.--Ax-. ~ ------- ~ 11; ~ EJ - . ~ -C!> . * . * . ~ . CB ... " -H-t- * t!;},F 11-S-F I~ 75 o MONU. . @ @ @ @ -<>-ot--9- -@---@- @ @ r-- o IlllPED. -G- ~T= ~P= rn m - T-BUR- -E- ~T-AE -..... ----<> ->----<>--<> SCALES INDEX MAP ,.... . I 0 lS00 3000 PLAN ,..-.. 1 0 SO 100 PROFILE HORIZ. r-.-.. , 0 so 100 VERT. r'\J-.- 0 10 20 c '" ." 2 .. .... S! '" " o u ,,- IC .,., ... .... o 5 ,,- 'E MINNESOTA DEPARTMENT OF TRANSPORTATION CITY OF SHOREWOOD CONSTRUCTION PLAN FOR GRADING, BITUMINOUS SURFACING. BITUMINOUS PATHWAY, AND APPURTENANT WORK LOCATED ON SMITHTOWN ROAD FROM CARVER/HENNEPIN COUNTY LINE TO 343' W. of CSAH 19 THE INFtJI?AlATIOIV SHOIfIN OIV THESE ORAI1'INCS COIVCERNINC TYPE ANO LOCATIOIV OF PRI/lATE tlTILlTIES IS NOT CtlARIINTEEO TO BE ACCtlRATE tJI? ALL -INCLtlSI/lE. THE COIVTRACTtJI? IS TO OETERAlINE THE TYPE ANO LOCATION OF PRII/IITE tlTILlTlES AS AlAY BE NECESSARY TO 111/010 OAAlACE THERETO. SAP. NO. 216-101-03 1RUC[ RD. )RTHERN RD. , I I \ \ \ "- " " M lnnaton.ka. .,., J..ak. TRISTA lP. 3.439 GOVERNING SPECIFICATIONS THE 2000 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION." SHALL GOVERN. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE MN MUTCD INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS. DATED JANUARY. 2001. SHEET NO. 1 2 3 4 5 6 7 8 9-13 14 15-17 18-27 28 29-32 32-36 37 38 39-41 42-65 INDEX DESCRIPTION T lTLE SHEET GENERAL LAYOUT ESTIMATED OUANTITIES STORM SEWER / CASTING SCHEDULE TYPlCAL SECTION STANDARD PLATES/SOILS & CoNST. NOTES ALIGNMENT PLAN STRUCTURE ADJUSTMENT SCHEDULE EXISTING ToPo & REMOVALS STAGING PLAN DE TOUR PL AN CONSTRUCTION PLAN SIGNING TABULATION SIGN REMOVAL PLAN SIGNING &.STRIPING PLANS STRIPING DETAILS SIGNING DETAILS "C. & "0" DETAILS CROSS SECTIONS THIS PLAN CONTAINS 65 SHEETS. ALL APPLICABLE FEDERAL. STATE. AND LOCAL LAWS AND ORDINANCES WiLL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. APPROVED APPROVED ... WSB 4150 Olson Memorial Highway Suite 300 Minneapolis, MN 55422 7B3-S41-4800 ' & bsotimu. /nc. FAX 7B3-S41-171lO iI~~t:"~'la~"ll\j:~_-..JII~tf:ji~li~ni&":J.~~ui'I=:::'("'" 20- CITY OF SHOREWOOD ENGINEER 20- COUNTY ENG I NEER Mlntlaucz.thta APPROVED 20- METRO-ASSISTANT DIVISION ENGINEER-STATE AID: REVIEWED FOR COMPL lANCE WITH STATE AID RULES/POLICY Q APPROVED 20- APPROVED FOR STATE AlD FUNDING: STATE AID ENGINEER GROSS LENGTH 13356.48 FT 2.529 mi les BRIDGES-LENGTH 0:000 FT 0.000 mi les EXCEPTIONS-LENGTH 0.000 FT 0.000 mi les NET LENGTH 13356.48 FT 2.529 mi les NOTE: DISTANCES BASED ON ~ ALIGNMENT R VALUE ADT IClIIRM 'EAIlI 211M ADT IfUl. YUIll Z022' DHV 'O[S'GNIlI. ....1 o Utlll(CTlIIIW. DISTR.. T IllElnCDIIERtIAlI SOil FACTOR DESIGN lOAD 10 TON FUNCTIONAL ClASS IF (CATION NO. lI' TRAFF I C LANES SMITHTOWN ROAD EN1S no. 1.531.000_ DESIGN SPEED 3S BASED ON ~SIGHT DISTANCE HEIGHT OF EYE 3.2....E! HEIGHT lI' OBJECTll...UT DESIGN SPEED NOT ACHIEVED AT: STA. _ TO 5TA. _ I 20 5T70 8080 2410 50~ T.l0~ CITY CllllEj:TlIR NO. OF PARK (NG lANES 2 NONE EXCAVATION NOTICE SYSTEM PLAN REVISIONS SHEET NO. APPROVED BY [(PROJECT LOCATION COUNTY: HENNEPIN DIVISION: METRO SAP. 261-101-03 DArt A CALL TO GOPHER STATE ONE (651) 454-0002 REQUIRED A MINIMUM OF 48 HOURS PRIOR TO PERFORMING ANY EXCAVATION SIGNAL DESIGN ENGINEER: I HEREBY CERTIFY THAT THESE SIGNAL PLANS WERE PREPARED BY ME OR UNDER. llY DIRECT SUPERVISION. AND THAT I All A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. CHARLES T. R I CKART P. F. DATE 09/09/02 DESIGN ENGINEER, I HEREBY CERTIFY THAT T MY DIRECT SUPERVISION. AND THAT I AM A 01 UNDER THE LAWS OF THE STATE OF MINNESOTA DATE TITLE SHEET DAVID Eo HUTT[ 09/09/02 =#-~A SHEET NO. . N o "- o .., "- 110 '.0 2' BITUMINOUS CURB STA. 175+00 TO STA. 194+25 B618 CONCRETE CURB & GUTTER AT EACH CATCH BASIN (SEE DETAIL) . . o 5' TAPER OR MATCH EXISTING CURB IN RADIUS 5' .;'. '. :.' .:.... ~.,... ..> :" ..". " . . . ;:;<'.:::/\:>\:; n n n n n n :>:\<:<:\ .,' ;:;.;..;:::~:~..~:.U U UUU U.:::"~':;..;:~.; BITUMINOUS ROADWAY SURFACE B618 CONCRETE ANO GUTTER CURB DETAIL AT CATCH BASINS ,.51'2:1 2" WEAR COURSE 3" BINDER COURSE 3" BASE COURSE c ci. ?: 81~z" BITUMINOUS CURB TO BE SHOE FORMED INTEGRAL WITH BITUMINOUS BINDER COURSE PLACEMENT BITUMINOUS CURB DETAIL ct 11' 11' 4 ' iBITUMINOUS CURB STA. 175+00 TO STA. 194+25 B618 CONCRETE CURB & GUTTER AT EACH CATCH BASIN (SEE DETAIL) 6" PERFORATED. HEAVY DUTY. CORRUGATEO POLYETHYLENE PIPE (MnDOT 3278) COARSE AGGREGATE [MnNDOT 3149.2H) WRAP WITH GEOTEXTILE (Mn/DOT 3733. TYPE 1) (ALL TO BE INCLUDED IN THE UNIT PRICE BID PER LINEAL FOOT OF 6" PERFORATED P.E. PIPEI ~"<'. =t1' 6 l' W 2" 2340 TYPE 41 WEARING COURSE MIXTURE 41WEA50055 (PG 58-34) 2357 BITUMINOUS TACK COAT 3" 2340 TYPE 31 BINDER COURSE MIXTURE 31BIA50000 [PG 58-34) 2357 BITUMINOUS TACK COAT 3" 2340 TYPE 31 BASE COURSE MIXTURE 31BBB50000 (PG 58-28) 8" AGGREGATE BASE (RECLAIMED MATERIAL) SUPPLEMENT WITH AGGREGATE BASE. CLASS 6 AS REOUIRED)(100% CRUSHED LIMESTONE) GENERAL NOTES 5' 1. CONTRACTOR SHALL PROTECT EXISTING UTILITIES. DURING CONSTRUCTION AT NO ADOITIONAL COMPENSATIONTO THE CONTRACT. 2. SANITARY SEWER MANHOLE TOP OF CASTINGS . SHALL BE DEPRESSED .04'. USE A WOOO COVER TO SET THE BITUMINOUS GRADE. CUT TO CORRECT OIAMETER ANO. THICKNESS. 3. ALL GATE VALVE BOXES LOCATEO IN BITUMINOUS STREET SECTION SHALL BE DEPRESSED .04'. USE A WOOD COVER TO SET THE BITUMINOUS GRADE. CUT TO CORRECT DIAMETER AND THICKNESS. 4. STORM SEWER MANHOLE TOP OF CASTINGS SHALL BE DEPRESSED .04'. (NEENAH R1733 OR APPROVED EOUAL) 5. CATCH BASIN TOP OF CASTINGS SHALL BE DEPRESSED .17'. (NEENAH R-3067-L DR APPROVED EOUAl). USE A WOOD COVER TO SET THE BITUMINOUS GRADE. CUT TO CORRECT DIAMETER AND THICKNESS. . 6. CASTINGS FOR STORM SEWER NOT IN PAVED AREAS SHALL BE NEENAH R-2578 (CONVEX GRATE) DR APPROVED EOUAL. 5' TAPER OR MATCH EXISTING CURB IN RADIUS .. ;'.. ......... .....: -; "".' . . . '., '.' '., '., . '." '., .... ;.. ;.;:. EDGE OF BITUMINOUS I. VARIABLE 5' .', 't... . " . ',.".", :..... . :....:::;....::.:-.: :...\.:.:. .'.~: :.. .... ..:." ..... ......:.....:..:. .:..:..~..:.......~..:....:...........~::.....:.:...:.~::......:. i:..',': .::'~::\:, .': .::r: ,::!.:~:"":\'!;::',., ..::. .. . . . . .: .':;:.~:(:':::c:..::' .::;:..:: .::., :.. · I. 5' CONCRETE APRON DETAIL SAP. 216-101-03 6" CONCRETE DRIVEWAY PAVEMENT 6" CLASS 5 AGGREGATE BASE (100% CRUSHED LIMESTONE) CONCRETE DRIVEWAY APRONS TYPICAL SECTION 2" 2340 TYPE 41 WEARING COURSE MIXTURE 41WEAS0055 (PG58-34) 2357 BITUMINOUS TACK COAT 2" 2340 TYPE; 31 BASE COURSE MIXTURE 31 BBA50000 i PG 58-341' . .' . ." 6" CLASS 5 AGGREGATE BASE (100% CRUSHED LIMESTONE) BITUMINOUS DRIVEWAY SECTION 2" 2340 TYPE 41 BINDER COURSE MIXTURE 31BIA 50000 (PGS8-34) 2357 BITUMINOUS TACK COAT 2" 2340 TYPE 31 BASE COURSE MIXTURE 31BBB 500000 (PG 58-28) 6" CLASS 5 AGGREGATE BASE (100% CRUSHED LIMESTONE) BITUMINOUS PATHWAY PAVEMENT SECTION Ii ~i X A ~ i i ~ ... 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I' 009rlt9-t8L zztsS NW 'sgodeSUU!W OOI:811ns ,\e,wj6tH 181J0000W UOSJO os~.. 8SM T r------ .. j ~! fO}~ ~~(!~ / "\', ..---~ .r.-'\~ ~~8 .~ ':!:;g .~ ~\ , \ ./ \ \ " \: \ \. I '.~> ~~!! r \.~ J \ ,'i~~~ \ \ . IC.S . ::- '. At.~C'."d.~S' ~!~ . ~ fe~6' I ~~. ; ~~! ; , , _______L________ .. ; I I I I , ~! I I I I I I , , , I \ : , : i _________.______________J , I I , I I I I , , J , J I I I J ~ \ i 1 ~tx ~--' -- 1 I- I \ I I J r-L : I-- I I , I I J , I I I , , I , I , I I I I , I I , I , I I , , , I I I I , I I , , I , , , I I , I I I I \ I--- \ f--- I- =~~I \ ~ i i - I 3Il1l/41111Q$ \ )/.... i i --- ! - ~~o ~A~VJ! /~1 ..- /" ~~~ ...-/ I II . / j<4Dl: Jf -~-.. , , i i ~ rr-' .-.-- .-.-- I. r--- ~ fW i i j i j -- . I I ': / I I 1- - I- I-- V' V-. . . en ~ W J: en LO 10 u.. o I"'- ~ W J: o CJ) ~ '- z ::5 Il. I- Z w ::iE z <!) :::i c:( o o N o (t) 9 (; ..... <D N Ii <( uj ~ u6p'~ou6uo. I> LOI...po:)...g~'1> LOID""W I " ELIZABeTH RAY FOX ;! ;! 27990 Sm! tl1t_ Road I_ I - ~ 0 50 100 i ~ Ii i!~ ~a W .. . i! i .'" ES a ~!; a- i ~ fO . U '" ti -'" ... . .. ! z . t hz ~ I 3ie ~ ~ ~zl ... .. ~~",. .: h:~. ~ ~~~a i ~~~r ::> ~.~ '" z. - !Ii~ ..; i!~~ N ci !! ?;:i~ ;; ~ a :;r.b 0 :; ~e.I'; 1Il::-~ ~I!! : REMOVE FENCE NECESSARY REMOVE WALL JOHN LATTERHER 27950 Smitl1town ROOCf ~.~ RETAINING ." ~ .. ~ ~~ ~"' "';1 ~.. i~ al ! :: it " "'915 S. . \ r.......! 8out.0F:N 11/, ""ow, ,.--......... 8I/10{;f: I' IIoaa " AHAt INC THEODORE & BF:VERLY F OEIKEL 2 T964 Sm! tl1town Rood ~ " '" .. o ------------------------------------------------------------- ----------------- ------------- -----------------~------------- <D ~ X Wd] .. l? r'" ;. .......... /....... """'''' i CARY W & ELA IHE JARRF:TT " '" " ;:; E ~ ... ..... o :;: " o U ..- "' u;> ... ..... o o ..- E % l o 50 I 100 .VIRGINIA S RIDINGER ~~,a'4-..... Q\>........, ........0 {"-It:> LEGEND BOULDER BRIDGE FARM IHe SAWCUT BITUMINOUS SAWCUT CONCRETE REMOVE TREE CLEAR AND GRUB MILL BITUMINOUS REMOVE EXISTING 12. CULVERT r,,'\~' \y.~ .... -c.v. \. . ....~~'\ ............ ,r....' \, y' , /' \.\. ......... \........ ., I ...., , '. ( 1 / I 1 .......... r-: ""'1 r ':.o! ...............,....., '............., ; / 1 1 , I .....,.... ,/1 'I i..! . (,_.J l-_._.,._...........l " '. , , , , , , RICHARD C LlNOEEN IIOecl/r F: 4 "0 :rc,a"/~ { Sirl r? r-.......-.... \ i I t__......_.... "r-" ;.~_....._.l. .............._..y_...._-..P..-.l...~~..~... ""4 A N Sr_ ""5101/ HENNEPIN FORFF:ITF:D LANO I I I {CA8E; 5990 {{F:" {<>\'. ". r~ 'r", . 'OtJ1sr 1)'0 1'Jr/". ~ OA",O .?,,,,,..II 4 lu4... SAP. 216-101-03 ST A. 162+87 TO ST A. 189.50 EXISTING Tapa AND REMOVALS SHEET 9 -< ~ "",0 o!oo ~ ~ = = ~.J! ~~ ~ ~ ; ~ =:s5~ -=-0 -=.:1"'" ~~ ~~ 1~ =0 =: 00 j;'~~ ~.!!:g f'5Z fi ~ .s; (5 :l! i5 ; ~~ n ~ ~Il/' ~~ !: OF 65 SHEETS 31'10 r lit ldD:J (lI/OJl. ttl6l rOM '311 lOllOILO 9!i-PLOLO H30 10" 1,lrolld cAI 811'310 '3'd 'HOI111H '3 'OIA't'O Hor :lH! 1.1.1 1401510 141 ",'ot YLOSlNN.. ~ 31'11$ ]Hi jQ $MYl 3H1 M](N\ M33NIf)N) lWHOlSSlJCR/d 03SN331 l'llU V "'t l'fHi OIN NDl$lAU3df1S 1:J:NJO "" U3ONl1 &to AI OlWdlakI SVM. lMOdlU 110 'NOILYJlJl3ldS 'NW1" SlH1 1'1Hl J"J11U33 J,,13fII3H1 N11I1YWfldaJ .... .ON HOtSlAll1 QJJ.Oft S, :)1t:n; o o ~ ~ o on o W Cl o W X <D ::l a: Cl "" a: <I: W -l U \ \ \ . '."' ()," . ,H) 0..\, t; ~ _.\1:(....);:(~ ~....~~..j W 5~ rV ~u f ,1 0 ...."-'!I:....:=E..:r ....Jt~.'~ r i PC S~o ! ~ ~ '" ~ ~ ~ ~ Cl zx -0 1-lJ) r.'~.~.." , wo :J: on. -w O-l ......~.~.._...; ",8 "'''' ... m~ >c... u<: "'... Q:~ " -'" "'''' ...~ '" ... '" l!i" >: 8 !i!'" 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I- W W :I: (f) :i: (f) + -' fl) <( N > i5 0 l/) :: ~ w 0:: ~ Cl ~ Z <( i5 0 Ul n. ~ (!) z i= (f) ~ /" ~ ~/ ......./ i ! ! "._h.j o o o on U\J'9!l NW 'SlIOdesuUfW OOE: 8MnS .18.w16tH 18!JOW8W 00810 OSltr '. , ..........~ '- ",.>-,0 . ,:SXS , .(,:> $.; ,"- . "./ >:> ~S / ~'" '/) )~..s- "~ Do( :~.,~ ". , '\ " " " Cl Z -z I-W>- ~~~ X <I: VI WClVl w. . wa:: u r .' >wwl.......: o.z :lEa W-lVl a:....<( PC Sto 1-1- VIa: -w x> W -l :J wu > a :lE= WN a:- 1 0 " /. //. "- /// " f ., en ~ j :l ~ i 0 [I) * r' z en 0 ~ 0:: :l :l ~ Z 0 W 0:: 0 l!l :l Z W Cl Z W I- 0 0:: 0 ~ ~ iD 0 I- .... , (!) Z ~ " . l- I- W c( , W :l :l ~ 0:: iD i ..J ~ 0 ~ :: i5 :l c( w -' ~ en en 0:: 0 e ~X.~I /,., ~ "'" " ~ :a:~ ;!... '" " ~i ...,~ Q,,,, ;: ... C") /9 ,,/ 0 ~ ~ .... ~ '" l!; ~ .... <; PI ...." ~~ ~~ ~~ h ~~ r-........./ i i i ! ; ; ['.......1 ~ : C.....! , , ~\ S1 3 GJ $8 "'" ~ IS 2:.t i!:~ "~ ..o, ........ ",. ~ ,/............. , ' r:..... ............., " ' ......... " " ' , ~~~.l=:~~.~:.~j;; ; 't:: :~ I :ll!'" Ii:: i '''' 0 :i f '~t [::~'.:~:.::~] i~ "- ~ " (J " " " / / '. " ;~ <3" --~.!..._-- 3NIl HJ1VW " " " " / u p'wwaJ"VLm\pO:J\9~-VLOIO\'W . . c '" "t> ,.; o E ~ ... ,... o ;; "t> o U .- <0 ":' ... t- O <5 .- 'E STA. 228+50 TO STA. 233+75 DO NOT DISTURB EXISTING DITCH (SOUTH S DEI I 01 ~I ''"''K* o * f""-l.:'<!;t/. II ,., I _______________ __-< ;--:...~.~-i_-i_i -. --------- .;;-- N f~~~.=.~~... .....:::. :.~....S..w..... .._............i-~. _........ ...._:~.: 4.~...~._._...;"''lI'''-''--''-''-''-~. ~ <( I- 11\ .... Z .... z ..J . . .~ 13 I?-'~"'~. ~Ir ::IE r' 5845 Cathcart Or N. I I f i----...u:::::I.....; . . . . . . . . . . ! 1 . . . . l__._..___.j (j) (2) X ~ ~ ..J :1:1 ~I ~I I '..J- o REMOVE EXISTING CONCRETE CURB &. GUTTER R d '" :i ! ~ ;j ~ .. '" ~ 1+- [....-.....-...., STA. 228+50 TO STA. 233+75 DO NOT DISTURB EXISTING DITCH (SOUTH SIDE) r.......-...:c_.._..__. _.__ ! REM E EXISTING CONCRETE CUR &. GUTTER : : REMOVE'('X"j' STING C :t ~ W L..............-.., CURB &. GUTTER CIj <: $ OAVIO ( PARKHURST KtV!N T & LOIS M SH(PPARO ~ a 0: 26600 SmitMown Rood ........-...... 264/0 SmitMown Rood _~ ~3 ~i ~ \ "o"=J JJ;;~ ~C::~,~:::'m..~_ ==:~~~~n~'~~J:~~~;~:__. i CLEAR ~ GRUB T C OUFFY & C ~ JAM/(SOHj 26T10 Smithtawn..//.ooJ1...J I I I 10 I~ , I~ f:Tr;j;;='='::'::"~"l N ................. .( I- 11\ --~~-~:Jj:)----j-~{~}~-- 'AL.TiR J & MELISSA M.LUX( 26825 Smi thtown Rood t ,'~"'" :iY'(1)'" !JJ\ :c: .. ::s )... ~ ~ ~ CI) 1" ~'"., .* '~."' "';'\'\^ (" )1,..F..~.t)\... ....r' ,.' "~' .., : ;;_: ''''..)*''*'.~f.~~;r$ ..., JAMtS'& K IMM KLANCKE 26525 SmithtowriRoaiJ '(j) Il~ ;~'_./ ALBER T E HOOPS 26755 Smithtoon Rood ROBERT & LINDA Me NUTT 26675 SmltMown Rood r----..--! ! TIMOTHt N & LORI J OOSE 2640~ Smi thtottn Roqd T~~~.:!...!!!!!.'!......_., BRICK PAVER DRIV WAY DO NOT OISTURB [.--------.-) 1.._.............-.-............. . . L...............................J . . . . ;._.__............_~...... . . ~....._.._...__..,...~..._._-~ LEGEND ~ ~ g. ,,~ \~ ~ \"': \,.., \~ \~ \0 , 1..- o SAWCUT BITUMINOUS SAWCUT CONCRETE REMOVE TREE CLEAR AND GRUB MILL BITUMINOUS (j.~ ~I'II<..,o ~\~ ...,1' ~~~~\'f'~0". ~ ~f" .o.O\.~ rfo~ ,.,. t~ _J~-.::~:~] L........., , i l........-..-. REMOVE EX [STI NG 15M CULVE~T ":J9 ~~~ ! -..ii, ~ cJ. i .s.CJ>"'~ /'" , '. '\ <>// v L(OHARO 0 & JUL IE R TwEtAN i 269300 SmltMown R4 '~ , , , \ II> .. Q # SMITHTOWN LANE T LELANO & A STRAKA LELAND 5825 Stra.oorry Lon. R~MOVE (21 EXISTIN ii2M CULVERT GL(N 0 G/LWNO 26lT5 Smi tMown Roed EXISTING CO CRETE 00 NOT DISTURB SAP. 216-101-03 STA. 216+50 TO STA. 243+50 EXISTING Tapa AND REMOVALS SHEET 11 OF 65 SHEETS 50 ;( 50 ;( I 100 ~ ! ~ i !~ ~: i % ~ . . !il i f . u ; % ~ ~ ~;: eS ~ z ~ ~ lI' S!~ 3~. ::: ~:i ... .. 5~w .. ~~it. ~ !:l:ifl1~ '~::li ~~I!; ;? .f ~U~ ..; N !l5~~ .. 0 ... ~=~~ ~ ~ Ei~; Q ~i!' h~i . 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INCLUDING TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS FJELO MANUAL. JANUARY 2001 AND Mn/DOT STANDARD SIGNS MANUAL. 5. SEE SIGN DETAILS AND SPECIAL PROVISIONS FOR CONSTRUCTION SITE SIGNING AND BARRICADES TO BE DONE BY THE CONTRACTOR. ALL TRAFFIC CONTROL AND SIGNING. INCLUDING DETOUR SIGNING SHALL BE THE CONTRACTOR'S RESPONSIBILITY AND SHALL BE CONSIDERED UNDER THE TRAFFIC CONTROL PAY ITEM. UNIT LUMP SUM. 6. SIGN PANELS ARE IN ENGLISH UNITS. c '" " N o ;; " ... " o ;; " o U /' '" on .. " o ;:; /' 'E >- 0:: WHITE 'Z OAK :::J LA. RED OAK [] LA. KINGS RD. I 1000 ROLLING BLUFF RD. CJ~ .-<'OXG\...() 500 SAP. 216-101-03 !I I~ ~ \.00 ~ ~rJ'J "l::I.. = " = ==> ~'';:: ~ l:::1 =~=~ ::..'- " ~:s5~ ....aI....O -=-=\.0 :=Cl.l=0 e~=-> \I..l =- ~ ]~ alO = rJ'J f~~ ~ ~ gsil - ~ i;ii~ U 'r: . ....... I 1 ~ j ~ o ~ ... ~I~' ~~ !: STAGE 1 STAGING AND DETOUR PLAN SHEET 15 OF 65 SHEETS NOTES: 1. ALL DETOURS SIGNING SHALL BE DONE BY THE CONTRACTOR. 2. LOCATION OF TRAFFIC CONTROL DEVICES ARE SHOWN APPROXIMATE. 3. IN PLACE SIGNS WHICH CONFLICT WITH THIS PLAN SHALL BE SALVAGED OR COVERED. 4. ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO .THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES. INCLUDING TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS FIELD MANUAL. JANUARY 2001 AND Mn/DOT STANDARD SIGNS MANUAL. 5. SEE SIGN DETAILS AND SPECIAL PROVISIONS FOR CONSTRUCTION SITE SIGNING ANO BARRICADES TO BE DONE BY THE CONTRACTOR. ALL TRAFFIC CONTROL ANO SIGNING. INCLUDING DETOUR SIGNING SHALL BE THE CONTRACTOR'S RESPONSIBILITY AND SHALL BE CONSIDERED UNDER THE TRAFFIC CONTROl PAY ITEM. UNIT LUMP SUM. 6. SIGN PANELS ARE IN ENGLISH UNITS. STAGE 2 STAGING AND DETOUR PLAN SHEET 16 OF 65 SHEETS c " ,,; o ;; " .0- .... o ;:; " o U .- ., ~ .,. .... o 5 .- € ,,@) ,1/ - -F t?O / I ROAD I ' . CLOSED > VI-ILLLI nu . v&. <(' -L. ~ ~ TC-7 0:: Cl ..J ..J .-. ::c . '6 -- -0 ( l/) Z <( ~ <( W l/) =~ ~ ~ @ UNDER CONSTRUCTION _ DETOUR ROUTE i >- 0:: WHITE ~ OAK ::J OAK (] ROLL ING BLUFF RD. LA. LA. 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LOCATION OF TRAFFIC CONTROL DEVICES ARE SHOWN APPROXIMATE. 3. IN PLACE SIGNS WHICH CONFLICT WITH THIS PLAN SHALL BE SALVAGED DR COVERED. 4. ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO "THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES" INCLUDING TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS FIELD MANUAL. JANUARY 200t AND Mn/DOT STANDARD SIGNS MANUAL. 5. SEE SIGN OETAILS AND SPECIAL PROVISIONS FOR CONSTRUCTION SITE SIGNING AND BARRICADES TO BE DONE BY THE CONTRACTDR. AlL TRAFFIC CONTROL AND SIGNING. INCLUDING DETOUR SIGNING SHALL BE THE CONTRACTOR'S RESPONSIBILITY AND SHALL BE CONSIDERED UNDER THE TRAFFIC CONTROL PAY ITEM. UNIT LUMP SUM. G. SIGN PANELS ARE IN ENGLISH UNITS. STAGE 3 STAGING AND DETOUR PLAN SHEET 17 OF 65 SHEETS 'y ~ O~ . '= ::s: NELSINE <:( SUNNY ~ VALE @ ~ ....J > DR. GLEN RD. ROSE ::s: LA. LA. <l: a ~ 0 w 0 <( 0::: ....J :J W --i () I CJ'I rID w > <:( a ,0 o ::s: '-' o a ss SHORE: w.. Lake ~ ~ UNDER CONSTRUCTION _ DETOUR ROUTE I Minnewashta a.... 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N o '3; o 617'566 ~ :i ~ ;:966 ~ U P'OlpS-1>LOl\pOJ\9S-HOlO\'W ~ j . \.. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works -& September 5,2002 TO: FROM: . RE: Resolution Accepting Feasibility Study and Ordering Preparation of Plans Specifications and Estimate - Lake Linden Drive Trail Included in the City Council packet is the feasibility report for the pedestrian trail Lake Linden Drive. The feasibility report considers four alternatives for a trail along Lake Linden. In summary, the alternatives and associated costs are listed below. AU No. Description .:. Project Cost 1 8 ft Trail East Side of Lake Linden Drive $218,494.25 . 2 5 ft Trail East Side of Lake Linden Drive $177,037.90 3 8 ft Trail West Side of Lake Linden Drive $ 32,695.65 4 5 ft Trail West Side of Lake Linden Drive $ 23,800.40 Note: .:. This does not include any right of way or easement costs that may be required. It should be noted that both a 5-footand 8-foot width trail was considered for both sides of the roadway. This was performed on the basis that Lake Linden Drive is a Municipal State Aid (MSA) route. If MSA funds were to be utilized for this project, an 8-foot wide trail would be required to meet MSA standards. If City or private funds are involved; a 5.0-foot width is acceptable. From a design, construction, cost, viewpoint, the most feasible option is Alternative 4 a 5-foot trail on the west side of Lake Linden Drive. ft ~J PRINTED ON RECYCLED PAPER #85 } Mayor and City Council Pedestrian Trail - Lake Linden Drive September 5, 2002 Page 2 of 2 The feasibility report makes mention of the willingness of the property owners on the southwest quadrant of Yellowstone Trail and Lake Linden Drive to grant an easement for construction of the trail within their property, in exchange for landscaping. Over the past two years, there have been several instances where a motorist has cut through their yard and damaged their property. The addition of landscaping and trail along the comer of their property will act as a deterrent to these types of actions. While figures for Alternative 4 and 5 depict a trail within this area, the exact alignment would be determined in the design phase of the project. This feasibility report was initially commissioned as a City improvement project. Since that time, the Shorewood Village Shopping Center proposal has been approved contingent upon the developer constructing the trail segment along Lake Linden Drive. It is also understood that the developer for. Sherwood Village Shopping Center will reimburse the city of any and all survey, design, and inspection costs. Staff has requested that the City's consultant prepare a proposal for survey, design and inspection services for the trail. Once the feasibility report has been approved, a proposal will be forwarded to the developer for their review. If found to be in order, survey data could be collected within a short time frame. 'Design can be completed in approximately four weeks after survey has been collected, with construction to occur in April or May of 2003. Recommendation Staff is recommending approval of the resolution that accepts the feasibility report for the Lake Linden Drive Pedestrian Trail Improvement and authorizes preparation of Plans Specifications and Engineers estimate. A resolution is attached for your consideration. . 4 . . CITY OF SHOREWOOD RESOLUTION NO. 02-_ A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND ORDERING PLANS, SPECIFICATIONS AND ESTIMATE FOR THE LAKE LINDEN DRIVE PEDESTRAIN PATH CITY PROJECT 01-16 WHEREAS, the City Council has identified the need for a pedestrian trail along the length of Lake Linden Drive; and WHEREAS, WSB & Associates, Inc has prepared a Feasibility Report dated September 9, 2002 for said Improvement Project, and found that said ImprQvement is found to be both feasible and cost effective. WHEREAS, construction of a 5-foot bituminous pedestrian trail along the west side of Lake Linden Drive (Alternative 4) is the preferred alternative for said Improvement Project. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. Such improvement is hereby ordered as proposed on this 9th day of September, 2002. 2. WSB & Associates is hereby designated as the engineer for this improvement. They shall prepare Plans, Specifications and Estimate for the making of such improvement based upon Alternative 4. 3. All costs associated with the survey, design and construction inspection services incurred by the City of Shorewood shall be reimbursed by the developer for the Shorewood Village Shopping Center, known as Shorewood Village Shopping Center, Inc. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of September, 2002. WOOD LOVE, MAYOR . ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR I I I I I I I I I I I I I I I I I I I September 9, 2Q02 Lake Linden Drive.Pedestrian Trail WSB Project No. 1459-00 4150 Olson Memorial Highway, Suite Minneapolis, MN 55422 763-541-4800 Prepared for: CITY OF SHOREWOOD Prepared by: ~ WSB & Associates, Iile; ~ ~ ~ ~ '0 ~.~ ~ .... ~~C~ "'~c~ ~~~~ ~~~~ ~~~~ ~~~c ~~C~ t.oj ~Q.( ~~~~ ~~u~ ~ ~ ~ ~ ~ ~ f':l <:l\ ... ~ ~ E ~ ~ ~ 9:a.I~ ~~! j ~ ~ ~ I:::! & ~ ;. ~ ~-=: ~ .s;.~ ~ ~ ~~ 'I"l~~ ~I:::! '>~-...:. .S! .;:: ~~. ~ ~ u ~l"f')ooe; I ~ ~ ~ ~ .~ ~ .... ~ ~ .... ..:::: 'I"l I ~ooe;==~M~ ~ l:: ~ ~'O 'I"l ~ ~ K. I ~~ l:: ~ ~ C .S K. ~ ~ .... ~ t/ ~ ~ ~ ~ ...... :a ~ =: .l:I S ~ ~ ~'C .~ :!: ~~ =:~ ~ .5 ~ "4'~ ~~<::> ~ .oc::r CQ\ 0.. I ~ ~",,"" <::> .. . ~ ~~ ~Q::t <::> o'~ ~.~ <::> ~~~ o~l:l:l .~ ~ ~ vr.::;. ------------------- I I I I I I I I I I I I I I I I I I I CERTIFICATION I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. ~~ Charles Rickart, P.E., p.T.a.E. Date: September 9,2002 Reg. No. 26082 Feasibility Report- City Project No. 01-16 WSB Project No. City of Shorewood p Lake Linden Drive Pedestrian Trail 1459-00 I I I I I I I I I I I I I I I I I I I TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMAR Y ................................................................................................ 2 2. INTR 0 D U CTI 0 N .............................................................................................................. 3 2.1 Authorization...........................................................................................................3 2.2 Scope........................................................................................................................3 2.3 Data Available......................................... ,...............................................................3 3. ~ GENERAL BACK GROUND ............................................................................................ 4 3.1 Project Location.. ...... ... ............................. ...............................................................4 3.2 Existing Condition...................................................................................................4 FIGURE 1 - PROJECT LOCATION MAP .............................................................................. 5 FIGURE 2 - SITE AERIAL ......................................................................................................... 6 4. PRO POSED IMPROVEMENTS ..................................................................................... 7 4.1 Alignment Alternatives............................................................................................ 7 4.1.1 Alternative 1 8-Foot Trail East Side ......................................................... 7 4.1.2 Alternative 2 5-Foot Trail East Side ......................................................... 7 4.1.3 Alternative 3 8-Foot Trail West Side........................................................ 8 4.1.4 Alternative 4 5-Foot Trail West Side........................................................ 8 4 .2 Permits/Approvals....................................................................................................9 4.3 Drainage...................................................................................................................9 5. FINAN CIN G ..................................................................................................................... 10 5.1 Opinion of Cost...................................................................................:...................10 5.2 Funding...................................................................................... ............................10 6. PROJECT SCHEDULE .................................................................................................. 11 7. FEASffiILITY AND RECO MMENDA TIO N ............................................................... 12 Appendix A Figures Appendix B Opinion of Probable Cost City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report - City Project No. 01-16 WSB Project No. 1459-00 Page 1 I I I I I I I I I I I I I I I I I I I 1. EXECUTIVE SUMMARY Lake Linden Drive Pedestrian Trail Project includes the addition of a pedestrian trail adjacent to Lake Linden Drive beginning at the northerly access to the Cub Foods site and extending approximately 1,300 feet north to Yellowstone Trail. Four alternatives were evaluated: 1. 8 foot trail east side 2. 5 foot trail east side 3. 8 foot trail west side 4. 5 foot trail west side Based on the alternative analysis, placing the trail on the west side will have less right-of- way impacts and lower cost implications. It is recommended that the trail be placed on the west side. Furthermore, the 5- foot wide trail will have a lower costs, less impacts on adjacent property, reduced runoff, etc. No other improvements are anticipated with this project. The project cost is estimated to be $24,000, which includes a 15% contingency and 30% indirect cost, but does not include right-of-way costs. Funding for the construction of the trail will be provided through a developer's agreement with the Cub Foods Development in which they are required to pay 100% of the trail costs. City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report - City Project No. 01-16 WSB Project No. 1459-00 Page 2 I I I I I I I I I I I I I I I I I I I 2. INTRODUCTION 2.1 Authorization The director of public works authorized preparation of the Feasibility Report to address pedestrian safety issues along Lake Linden Drive. This project has been designated as City Project No. 01-16. 2.2 Scope This report addresses the construction of a pedestrian trail adjacent to Lake Linden Drive from the northerly Cub Foods entrance extending north approximately .1,300 feet to Yellowstone Trail. The proposed improvements include the construction of a bituminous trail adjacent to the roadway. 2.3 Data Available Information and materials used in preparation of this report include the following: · City of Shorewood Record plans for Lake Linden Drive · City of Shorewood Topographic Maps City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report~ City Project No. 01-16 WSB Project No. 1459-00 Page 3 I I I I I I I I I I I I I I I I I I I 3. GENERAL BACKGROUND 3.1 Project Location Lake Linden Drive is located in the central portion of the City of Shorewood just north of Trunk Highway (TH) 7. The project will begin approximately 350 feet north ofTH 7 and continue approximately 1,300 feet to Yellowstone Trail. Figure 1 shows the project location. 3.2 Existing Condition This section of Lake Linden Drive consists of a 24-foot bituminous surface with no curb and gutter. The roadway is striped to accommodate one lane in each direction. No pedestrian accommodation currently exists. Pedestrians must share the roadway or walk on the boulevards next to the roadway. Lake Linden Drive drains mainly to the south with a portion draining to the north. All drainage is via ditches adjacent in the roadway. City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459-00 Page 4 I I I I I I I I I I I I I I I I I I ---- r RD. Vl 2: 0 a~ <( lLJ -.J a >-< <..:l ST AR CIR. ~ aJ ::J -.J U (() ::J ...J u RIDGE a z LJJ 0::: 0 ':L I- <t: >- U1 .-.l W W -.J ake ...J -.J ex <t: <( den :r: > u 6LJTH GATE ST. 0::: -.J W -.J >-t >-t -.J U :r: 0 HILL ST. >-t 0::: >- 0 <t: 0::: 0:: ~t ::J ~ W.65th ST. t:. :t: 3= CRESTVIEW DR. j ~ \~~ CIR. 41 N A Feasibility Report Lake Linden Drive Pedestrian Trail I Shorewood, Hennepin County, Minnesota t'\01459-00\F eos\PROJLOC.dqn Project Location Map Figure 1 AI n ~ J ~ II. I ~ ~ j I ~ ! n .... ~I 'qs (tJ 't: ~. ~ 0 fIj CIj ~ ~ CD ,t: Q.~ ~'ti l: 0 Q ~ c: e ~ 0 .s~ mi ...I 'I.... CD 0 .-:~ ca '-... ...It) E!I ------------------- I I I I I I I I I I I I I I I I I I I 4. PROPOSED IMPROVEMENTS This report addresses the infrastructure improvements necessary to construct a pedestrian trail adjacent to Lake Linden Drive from the northerly Cub Foods entrance extending north, approximately 1,300 feet to Yellowstone Trail. The proposed trail construction will include removal of the existing top soil, subcutting the existing sub grade to place six inches of Class 5 gravel base, and 2 Y2 inches of bituminous pavement. The width of the trail would vary depending on funding sources. If municipal state aid funds are used, a minimum of 8- foot width is required. If local funds are used, a minimum width of 5 feet can be constructed. 4.1 Alignment Alternatives Four alignment alternatives were developed and analyzed as part of the Feasibility Study. Each is discussed below: 4.1.1 Alternative 1 8-Foot Trail East Side This alternative proposes the construction of the bituminous bike trail on the east side of Lake Linden Drive at a width of 8 feet. This alternative would require a construction of three modular block retaining walls totaling approximately 900 feet in length averaging 4 feet in height. In addition, the slopes to Lake Linden will require regarding. Permanent right-of-way would be required from three parcels along the corridor totaling approximately .16 acres. In addition,. construction easements would be required adjacent to the pathway for construction activities. This Feasibility Study does not include permanent right-of-way cost or construction easement costs. A Figure showing this alternate is included in Appendix A. 4.1.2 Alternative 2 5-Foot Trail East Side This alternative proposes the construction of a 5-foot pedestrian trail on the east side of Lake Linden Drive. The construction of this alternative would require three modular block retaining walls totaling approximately 800 feet in length averaging 3 feet in height. In addition, the slopes to Lake Linden will require regarding. Permanent right-of-way would be required to construct this alternative from three parcels totaling approximately .12 acres. Temporary construction easements would also be required for a construction of the alternative. This City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459-00 Page 7 I I I I I I I I I I I I I I I I I I I Feasibility Report does not include permanent right-of-way costs or construction easement costs. A Figure showing this alternative is included in Appendix A. 4.1.3 Alternative 3 8-Foot Trail West Side This proposed alternative includes the construction of an 8-foot pedestrian trail on the west side of Lake Linden Drive. At Yellowstone Trail, the pedestrian trail would be aligned to a 900 angle. This would include some landscaping adjacent to the trail. This alternative would not require any modular block retaining walls. Permanent right-of-way would be required from one parcel totaling approximately.04 acres. A permanent easement would be required from the property at the intersection of Lake Linden Drive and Yellowstone Trail. This property owner has indicated he is in favor of the trail alignment. Temporary construction easements would also be required from property adjacent to the proposed construction. This Feasibility Report does not include permanent right-of-way or construction easement cost. A Figure showing this alternative is included in Appendix A. 4.1.4 Alternative 4 5-Foot Trail West Side This alternative proposes the construction of a 5-foot pedestrian trail on the west side of Lake Linden Drive. At Yellowstone Trail, the pedestrian trail would be aligned to a 900 angle. This would include some landscaping adjacent to the trail. No modular block retaining walls would be required for this alternative. Permanent right-of-way would be required from one parcel totaling approximately .02 acres. A permanent easement would be required from the property at the intersection of Lake Linden Drive and Yellowstone Trail. This property owner has indicated he is in favor of the trail alignment. Temporary construction easements would also be required for the construction of the pedestrian path. This Feasibility Report does not include permanent right-of- way or construction easement costs. A Figure showing this alternative is included in Appendix A. City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459..()0 Page 8 I I I I I I I I I I I I I I I I I I I 4.2 Permits/Approvals A permit is not anticipated to be required for this project from the Minnehaha Creek Watershed District (MCWD) for drainage improvements. 4.3 Drainage A specific, detailed drainage plan, would be developed as part of the final design for the pedestrian trail. That plan will address any the new paved trail may have on storm water runoff City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459-00 Page 9 I I I I I I I I I I I I I I I I I I I 5. FINANCING 5.1 Opinion of Cost Detailed Opinion of Costs for each alternative can be found in Appendix B of this report. The Opinion of Cost and incorporate anticipated 2002 construction costs, and it includes a 15% contingency factor and all related indirect costs. The indirect costs are estimated at 30% and include legal, engineering, administrative, and financing. A summary of the alternative costs is as follows: 1. Alternative 1 - 8 foot trail east side $218.500 2. Alternative 2 - 5 foot trail east side $177,000 3. Alternative 3 - 8 foot trail west side $33,000 4. Alternative 4 - 5 foot trail west side $24,000 5.2 Funding Funding for the pedestrian trail adjacent to Lake Linden Drive would be provided through the developer's agreement from the Cub Foods Development or through use of Municipal State Aid Funds (MSA). City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459-00 Page 10 I I I I I I I I I I I I I I I I I I I 6. PROJECT SCHEDULE The proposed project schedule for this improvement is as follows: · Receive Feasibility Report ..................................................................... September 9,2002 · Order Plans and Specifications ............................................................... September 9, 2002 · Approve Plans and Specifications/Order Ad for Bid............................... December 9, 2002 · Receive Bids .................................................. ............ ..................., ............ January 15, 2003 · Award Contract.. .............. ........................................ .............. ............ ........ January 20, 2003 · Begin Construction..................................................................................... . April/May 2003 · Substantial Construction Completion ................................................................... June 2003 City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459-00 Page 11 I I I I I I I I I I I I I I I I I I I 7. FEASIBILITY AND RECOMMENDATION City Project No. 01-16 consists of construction of a pedestrian trail adjacentto Lake Linden Drive beginning at the northerly Cub Foods exit entrance and extending north to Yellowstone Trail. It is the recommendation ofWSB & Associates, Inc. that City Project No. 01-16 is feasible, necessary and cost effective from an engineering standpoint. Based on the review of all of the alternatives, Alternative 4, a 5-foot pedestrian trail on the west side of Lake Linden Drive, provides the smoothest impact to adjacent properties, little impact to storm water runoff, and has the smallest possible cost. Based on these findings, we recommend the construction of Alternative 4. We recommend construction of the 5-foot trail on the west side of Lake Linden Drive as detailed in this report. City of Shorewood P Lake Linden Drive Pedestrian Trail Improvements Feasibility Report- City Project No. 01-16 WSB Project No. 1459-00 Page 12 I I I I I I I I I I I I I I I I I I I ~ AlternativEast Side -~...;.-.;...,..,,'--' ( \, ) I ~\ ~-';'-"~'7-""_.'7 Included in Cub Development Existing Stormwater'ight-of-Way Right-of-Way Lake Linden Drive Pedestn City of Shorevvood7 lVIinneso~ ~~ I 50 100 8 Foot Bituminous Path Mod. Block Retaining Wall September 9, 2002 . WSB 4150 Olson Memorial Highway Suite 300 Minneapolis, MN 55422 763-541-4800 FAX 763-541-1700 & Asaociatea, Inc. .1"I:lI:#.t~"":.'(."I:"=--.::::ILlletlj}'llIlI:"'''''''_:.I''.t'''Ii''I::::I:...'''' I I I I I I I I I I I I I I I I I I~ I \ I \( AlternatilEast Side ~~ I 50 100 =--=-- Included in Cub Development --,-'-~'/-"'~.- .,.,,~ -,----/'--""" .,\, Existing StormwateJlht-of-Way ':?ight-of-Way 5 Foot Bituminous Path Mod. Block Retaining Wall September 9, 2002 Lake Linden Drive Pedest, City of Shorevvood:1 l\Ainnesc .... 4150 Olson Memorial Highway .... Suile 300 WSB Minneapolis, MN 55422 763-M1-4800 & A.83OCiates, Inc. FAX 763-541.1700 .1~I:I:f:'J.."" ':"'(.I'J:":lIr"'::IIa:'I[ctl~I:II:III :........... :itI"j"~I~1 =Il:~j","" I I I I I I I I I I I I I I I I I I ~1 I \ /" \.(....................e. r,( Alternative 31il West Side ~ ':..;. I 50 100 ( \ .., I; '~ I ~.. Included in Cub Development I \ ~ -?~~.,...~-er'v....v-.."'---...,~.,'-_., , Easement Dedicated by Property Owner -"''.._J',.'.) " /-. . Existing Stormwater Culwng Right-ot-Way ~ 0 Proposed Landscaping osed Right-ot-Way 8 Foot Bituminous Path Mod. Block Retaining Wall September 9, 2002 Lake Linden Drive Pedestrial City of Shorevvood7 lVIinnesota "" 4150 Olson Memorial Highway ... Suite 300 WSB Minneapolis, MN 55422 763-541-4S00 & AS3OCiates, Inc. FAX 763-541-1700 .1~IIII:f.l1o......:cll..II::f=-"..:::Ii:llctli:lllll:l:f"........:.Iw:.:.IllIi:'I::I::..."I I I I I I I I I I I I I I I I I I I I \ , Alternative 4 - 5. Trail West Side STA = 20+00 ORIGINAL L -959JI Cro Sec ion A A 3:1 STA = 13+00 ORIGINAL L '985J8 ESIGN EL = 985.4 ~~ I 50 100 \ Easement Dedicated by d../ '\ Property Owner .. .. /\ 35 30 25 20 15 20 25 30 35 15 _.....-,.-,{_...y.--.,.-.."{---,/-...-.~\.-.-\ r ./ \ ., . A.. ..,\. ",,___,,'_j,.j\__.f-j' .' Existing Stormwater Culvert ~ 0 Proposed Landscaping Existing Right-ot-Way Proposed Right-ot-Way Lake Linden Drive Pedestrian Trail City of Shorevvood7 lVIinnesota 5 Foot Bituminous Path Mod. Block Retaining Wall September 9, 2002 . WSB 4150 Olson Memorial Highway Suile 300 Minneapolis, MN 55422 763-541-4800 FAX 763-541-1700 & AS30CiateS, Inc, .1~1:::I:"11o.'"t.:t'l""1::4=-,""':ll>'lletl~Il::a=:"'''''''_:i.1''~Ii:'I::::I::'''''' I I LAKE LINDEN DRIVE PEDESTRIAN TRAIL FEASIBILITY REPORT I WSB Project: Project Location: WSB Project No: ALTERNATIVE 1 - 8 ft TRAIL EASTSIDE City of Shorewood 1459-00 I Opinion of Probable Cost I TAB SHEET Item No. Number Descri tion Unit Estimated Unit Price Cost LUMP SUM 2,500.0 1.0 2,500.00 ACRE 2,000.0 0.6 1,200.00 ACRE 2,000.0 0.6 1,200.00 CUYD 4.00 1200.0 4,800.00 SQFf 22.00 5740.0 126,280.00 SQFf 1.00 9330.0 9,330.00 EACH 150.00 5.0 750.00 ACRE 300.00 0.3 90.00 146,150.00 21,922.50 50,421.75 $ 218,494.25 I 2021.501 MOBILIZATION . 2101.501 CLEARING 2101.506 GRUBBING 2105.501 COMMON EXCAVATION 2411.618 MODULAR BLOCK RETAINING WALL 2521.511 2.5' BITUMINOUS WALK 2564.602 F & 1 SIGN PANELS TYPE SPECIAL 2575.501 SEEDING I I I SUBTOTAL I 30% INDIRECT COSTS I ESTIMATED TOTAL PROJECT COSTS I I I I I I I I Engrs Est -Alt 1 I LAKE LINDEN DRIVE PEDESTRIAN TRAIL FEASIBILITY REPORT I I WSB Project: Project Location: WSB Project No: ALTERNATIVE 2 - 5 ft TRAIL EASTSIDE City of Shorewood 1459-00 I Opinion of Probable Cost I TAB SHEET Item No. Number Descri tion Unit Estimated Estimated Unit Price Cost LUMP SUM 2,500.00 1.0 2,500.00 ACRE 2,000.00 0.5 1,000.00 ACRE 2,000.00 0.5 1,000.00 CUYD 4.00 700.0 2,800.00 SQFT 22.00 4750.0 104,500.00 SQFT 1.00 5810.0 5,810.00 EACH 150.00 5.0 750.00 ACRE 300.00 0.2 60.00 118,420.00 - 17,763.00 I 2021.501 MOBILIZATION 2101.501 CLEARING 2101.506 GRUBBING 2105.501 COMMON EXCAVATION 2411.618 MODULAR BLOCK RETAINING WALL 2521.511 2.5' BITUMINOUS WALK 2564.602 F & 1 SIGN PANELS TYPE SPECIAL 2575.501 SEEDING I I I SUBTOTAL 15% CONTINGENCY I I ESTIMATED TOTAL PROJECT COSTS 30% INDIRECT COSTS I I I I I I I I Engrs Est -Alt 2 I LAKE LINDEN DRIVE PEDESTRIAN TRAIL FEASIBILITY REPORT I I WSB Project: Project Location: WSB Project No: ALTERNATIVE 3 - 8 tHRAlL WESTSIDE City of Shorewood 1459-00 I Opinion of Probable Cost I TAB SHEET Item No. Number Deseri tion Unit Estimated Estimated Unit Price Cost LUMP SUM 2,500.00 1.0 2,500.00 ACRE 2,000.00 0.6 1,200.00 ACRE 2,000.00 0.6 1,200.00 CUYD 4.00 1200.0 4,800.00 SQFT 22.00 0.0 0.00 SQFT 1.00 9330.0 9,330.00 EACH 150.00 5.0 750.00 ACRE 300.00 0.3 90.00 EACH 250.00 8.0 2,000.00 21,870.00 3,280.50 7,545:15 $ 32,695.65 I 2021.501 MOBILIZATION 2101.501 CLEARING 2101.506 GRUBBING 2105.501 COMMON EXCAVATION 2411.618 MODULAR BLOCK RETAINING WALL 2521.511 2.5' BITUMINOUS WALK 2564.602 F & I SIGN PANELS TYPE SPECIAL 2575.501 SEEDING 2575.601 TREES I I I SUBTOTAL I 30% INDIRECT COSTS I ESTIMATED TOTAL PROJECT COSTS I I I I I I I I Engrs Est -Alt 3 I I LAKE LINDEN DRIVE PEDESTRIAN TRAIL FEASIBILITY REPORT I WSB Project: Project Location: WSB Project No: ALTERNATIVE 4 - 5 ft TRAIL WESTSIDE City of Shorewood 1459-00 I Opinion of Probable Cost I TAB SHEET No. Item Number I 2021.501 2101.501 2101.506 2105.501 2411.618 2521.511 2564.602 2575.50 I 2775.601 I I I SUBTOTAL I 15% CONTINGENCY I I I I I I I I I Deseri tion Unit Estimated Estimated Unit Price uantit Cost LUMP SUM 2,500.00 1.0 2,500.00 ACRE 2,000.00 0.5 1,000.00 ACRE 2,000.00 0.5 1,000.00 CUYD 4.00 700.0 2,800.00 SQFf 22.00 0.0 0.00 SQFf 1.00 5810.0 5,810.00 EACH 150.00 5.0 750.00 ACRE 300.00 0.2 60.00 EACH 250.00 8.0 2,000.00 15,920.00 2,388.00 5,492.40 $ 23,800.40 MOBILIZATION CLEARING GRUBBING COMMON EXCAVATION MODULAR BLOCK RETAINING WALL 2.5' BITUMINOUS WALK F & I SIGN PANELS TYPE SPECIAL SEEDING TREES Engrs Est -Alt 4