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082602 CC Reg AgP - .. I .. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 26, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Garfunkel Lizee Zerby _ Turgeon _ B. ' Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes of August 12,2002 (Att.-#2A Minutes) B. City Council Regular Meeting Minutes, of August 12, 2002 (Att.-#2B Minutes) C. City Council Executive Session Minutes of August 12,2002 (Att.-#2C Minutes) D. City Council Work Session Minutes of August 19, 2002 (Att.-#2D Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions askedfollowing removal from Consent Agenda. A. Approval of the Verified Claims List (Att.-#3A Claims List) B. Approval of the Excelsior Fire District and Mound Fire Department Budgets (Att.-#3B Finance Director's memorandum, summary budgets) C. Approval of the South Lake Minnetonka Police Department Budget (Att.-#3C Finance Director's memorandum, summary budget) D. Authorizing Submittal of the 2002-2003 Winter Trail Activities Permit (Att.-#3D Winter Use Permit) E. Agreements for Public Safety Facilities (Att.-#3E Administrator's Memorandum, Resolution) F. Administrative Sanction for Liquor Violation (Att. -#3F Admiriistrator'smemorandum) G. Approval of Demolition Permit for 24140 Smith town Road (Att. -#3G Planning Director's memorandum) '" . CITY COUNCIL AGENDA - AUGUST 26, 2002 , PAGE20F2 . H. Accepting proposal for professional design services, County Road 19 streetscape design (Att.-#3H Public Works Director's memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. PRESENTATIONS A. Tom Lowe - Gift of Conservation Open Space (Att.-#5A Planning Director's memorandwn) 6. PARKS - Report by Representative A. Report on Park Commission Meeting Held August 13,2002 (Att.-#6A Draft Minutes) B. Agreement with South Tonka Little League for South Concession Stand (Att.-#6B Public Works Director's memorandum, Agreement) 7. PLANNING - Report by Representative A. C.u.P. For Accessory Space Over 1200 Square Feet (Att.-#7A Planning Director's memorandum) Applicant: Jon and Julie Thornberg Location: 5525 Grant Lorenz Road B. C.U.P. Amendment For Storage Shed (Att.-# 7B Planning Director's memorandum) Applicant: David Olson, rep. D.C. Wakefield, et. aI. Trustees Location: 24000 Highway 7 C. C.U.P. For Public Safety Facility (Att.-# 7C Planning Director's memoranda) Applicant: Shorewood Economic Development Authority Location: 24140 Smithtown Road 8. GENERAL 9. ENGINEERING/PUBLIC WORKS A. Authorization for expenditure of funds for culvert replacement - Eureka Road (Att.-#9A Public Works Director's memorandum) 10. REPORTS A. Administrator & Staff 1. Gideon Glen 2. County Road 19 Intersection 3. Public Safety Facilities 4. Liquor Committee Report B. Mayor & City Council 11. ADJOURN ~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 26 August 2002 A 6:00 p.m. Liquor Committee meeting is scheduled this evening An EDA Meeting will be held following the Regular Council Meeting "~'. :~.. \ Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: Staff is recommending approval ofthe 2003 Excelsior Fire District as presented by Chief DuCharme at the budget work session. Agenda Item #3C: Staff is recommending approval of the 2003 South Lake Minnetonka Police Department as presented by Chief Litsey at the budget work session. Agenda Item #3D: Three Rivers Park District (formerly Hennepin Parks) allows the City to use the Southwest LRT trail in winter months subjectto a Winter Trail Activities Permit. Staff has prepared the permit application; the activities listed on the 2002-2003 permit are unchanged from last winter. . Agenda Item #3E: The terms of the SLMPD joint powers agreement requires that the Council of each member city indicate approval of all of the leases and the construction contract before financing of the new public safety facilities takes place. The Council, sitting as the Economic Development Authority on August 12, overviewed the agreements. Minor, clarifying revisions have been made since then. The City Attorney has reviewed the agreements and opined that they are in order. A Resolution has been prepared to memorialize the Council's approval of these documents as required by the JP A. (Full copies of the agreements are available for review at City Hall.) Agenda Item #3F: The Minnesota Liquor Control Board requires that the City Council impose a civil penalty when a licensee violates liquor laws. An employee of Shorewood Liquors allegedly, and has since pled guilty, to making a sale of an alcoholic beverage to an underage person during a compliance check conducted by SLMPD. The Liquor Committee and stafirecommend that a $500 penalty be imposed and that this penalty. be forwarded to the South Lake Minnetonka Crime Fund. n ~.1 PRINTED ON RECYCLED PAPER . i ~ . . Executive Summary - City Council Meeting of 26 August 2002 Page 2 of3 Agenda Item #3G: The Excelsior Fire District proposes to burn the remaining structures at 24140 Smithtown Road in preparation for the SLMPS facility construction project. An informal open house meeting was conducted last Tuesday before the formal meeting by the Planning Commission. Residents were advised that they could ask questions of the Fire Chief relative to the proposed burn. The buildings will be burned either on the lih and 14th of September or the 26th and 28th of September. The Fire Chiefwill send out a second notice to property owners within 500 feet of the site 10 days prior to the actual burn date. If you have any questions or concerns relative to this matter, please contact the Planning Director or the Fire Chief prior to the meeting. Approval of the demolition permit is by motion and requires a simple majority vote. Agenda Item #3H: Included in the packet is the proposal for final design of the County Road 19 streetscape. Brauer and Associates, LTD have provided this proposal in the amount of $4,500 to provide the final design and construction documents. Staff is recommending approval of the proposal as outlined. Agenda Item #5A:, ; Mr. Tom Lowe proposes to gift 2.45 acres ofland to the City as conservati?~ open space. Staff and the LCEC have recommended acceptance ofthe gift. Agenda Item #6A:' A Park Commission representative will be present to report on the August 13,J;>ark Commission meeting. Agenda Item #6B: Comments from the City Council and Park Commission ,were received at the last City Council and Park Commission meetings regarding the South Tonka Little I','. ' . League Agreement for the conceSSIOn stand at the south end of Freeman Park. The agreementh~s been revised and attached for the City Council's consideration. Staff is recommending approval of the motion which authorizes the Mayor and City Administrator to e)1ter into the agreement. Agenda Item #7 A: Jon and Julie Thornberg have requested a conditional use permit to build a detached garage on their property at 5525 Grant Lorenz Road. The Planning Commission agreed with staffs recommendation to approve the c.u.P. subject to the applicants reducing hard cover on the site to 33 percent or less. Agenda Item #7B: Mr. Dave Olson has requested an after-the-fact conditional use permit to build a utility shed behind the office building at 24000 State Highway 7. The Planning Commission recommended that the C.D.P. be issued subject to the shed being moved to comply with setback requirements and the applicant restoring the landscape buffer at the rear of the property. Approval ofthe C.D.P. requires a simple majority vote by the Council. . Agenda Item #7C: Having continued the public hearing to last Tuesday's meeting, the Planning Commission recommended approval ofthe conditional use permit for the South Lake Minnetonka Public Safety Facility (west station), subject to the recommendations set forth by City staff. They added a condition that a natural buffer at the north end of the site be increased to 200 feet. They also recommended that there be no outdoor dog kennels on the site. Approval of this item requires a simple majority vote by the Council. Staff should be directed to prepare a formal resolution for the next meeting. i' , .... . . Executive Summary - City Council Meeting of 26 August 2002 Page 3 of3 Agenda Item #9A: It has become evident over the last two years, that a culvert on Eureka Road (south) is under capacity, and has caused major flooding issues. As a routine occurrence, water tends to back up within the properties of 5835 and 5865 Eureka Road during normal rainfall events. Up until two years ago, the water would back up into the side yard area of these properties, and eventually drain away. However, over the past two years, the Public Works Department has witnessed seven different occasions where water has backed up to the house and garages of these homeowners. Staff is recommending approval of the expenditure of fund from the storm water management fund not to exceed $4500. This will require the closure of Eureka Road for a one day period. . . CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, AUGUST 12, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING DRAfT Mayor Love called the meeting to order at 6:04 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Attorney Keane, Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: Administrator Dawson B. Review Agenda Without objection from Council, Mayor Love dispensed with the reading of the Agenda and moved forward with the only item on the Agenda for this meeting. 2. SOUTH LAKE MINNETONKA VISIONING UPDATE Bruce Chanlberlain, Planning Consultant with the Hoisington Koegler Group, Inc. presented a draft to Council regarding the findings of the South Lake Minnetonka Community Visioning Project. He stated the City had embarked on a unique project. He also gave the Council credit for being open-minded, and examining areas affecting all South Lake Minnetonka area residents. He stated that during the process, he had been asked why this project was needed. He explained change always happened, and this process attempted to be ready for change and to enhance the quality of life of all residents. He further stated it was important all communities think as one to affect the quality of life in the area, thus, making the entire community better for it. Mr. Chamberlain then presented a binder to Council, explaining that all findings of the study were reported in the outreach process contained in the binder for those wishing to examine the details of the study and project more closely. Further, he noted the decisions to be made in the future would impact the perception and expansion of the breadth of the community as a whole. Next, he reviewed the process the project had followed as well as the findings related to issues, such as local identity, sense of community, business climate, families and youth, transportation, growth and governance, as well as community collaboration. Councilmember Zerby arrived at 6:33 P.M. Mr. Chamberlain stated there were two messages that seemed to weave together all other points of view that were heard throughout the process. 1. The community identified South Lake Minnetonka as a rural place in the context of the metro area and the quality of life of South Lake Minnetonka was closely tied to its rural character. #:;(A CITY COUNCIL WORK SESSION MEETING MINUTES August 12, 2002 Page 2 of 3 2. Community identity of South Lake Minnetonka cuts across municipal boundaries. Residents who live outside of Excelsior passionately call downtown Excelsior their downtown. New residents are often unsure which municipality they actually live in. A great deal of cross-border cooperation among service organizations and local governments is already taking place within South Lake Minnetonka. He also shared a vision statement, which he stated would provide a broad view of South Lake Minnetonka, and hopefully would inspire the community to act in ways and make decisions consistent with its values and keep the community focused on the moves that would lead to realization of its long- term goals. This statement was presented as follows: "We envision a distinctive place in which to live, work and visit not defined by political boundaries but by its inherently unique qualities; a grouping of villages and hamlets, characterized by their collective history as a retreat on Lake Minnetonka, that come together _ qtC!/!,,!d Village~erzters,comm.ercial .~~?ss~o~ds ~~d?l!e~~l!ace preserves. This place will becomerecognize,fas "'SoulfiLa7iiiJJinniitimka.'~'. . .. .. . ...., .....n. He noted this vision statement implied the South Lake Minnetonka area was a grouping of cooperating . communities, each with their own individuality and autonomy, but at the same time always looking for . smart ways to work together. Mr. Chamberlain concluded by requesting feedback from Council regarding focus areas that could be wrapped back into vision plans. He suggested this project would provide the Council with a broad spectrum of opinions, ideas, and approaches. He recommended Council always think of ways to include various passions of that broad spectrum to continue with any endeavor, and thanked them for their efforts. Mayor Love thanked Mr. Chamberlain for the excellent presentation. Councilmember Turgeon questioned how to expand these views into the larger picture of the South Lake Minnetonka community. Mr. Chamberlain stated people often involve themselves physically to the extent they would be interested in participating in a community. He cited the ward. system as a way to bring about stronger sense of community, as he stated people wanted to be better linked to the place they lived. Mayor Love stated he believed the purpose of the findings to be less prescriptive, and more about . initiating dialogue in certain areas or directions for the community as a whole. Councilmember Garfunkel stated he believed these findings to be helpful in that ideas could be compared to the findings and examined as to how perspectives fit into findings and vision. Council thanked Mr. Chamberlain for his efforts in providing findings for the Community Visioning Project. 3. OTHER No other business was presented this evening. . . CITY COUNCIL WORK SESSION MEETING MINUTES August 12, 2002 Page 3 of 3 4. ADJOURN Zerby moved, Garfunkel seconded, adjourning the Work Session Meeting of August 12, 2002, at 7:04 P.M. Motion passed 4/0. RESPECTFULL Y SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator '" .. . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 12, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING ., . DRAFT Acting Mayor Garfunkel called the meeting to order at 7: 12 P.M. A. Roll Call Present: Acting Mayor Garfunkel; Councilmembers Lizee, Turgeon, and Zerby; Attorney Keane, Engineer Brown, Finance Director Burton, and Planning Director Nielsen Absent: Mayor Love and Administrator Dawson B. Review Agenda Acting Mayor Garfunkel reviewed the Agenda. Councilmember Turgeon requested Item 3G, An Interim Conditional Use Permit for Dan Ohland, be moved to Item 6B for further discussion and con,~ideration. Finance Director Burton requested adding Item 3L, Authorization to Hire a Full-Time Liquor Clerk. Lizee moved, Zerby seconded, Approving the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, July 22, 2002 Zerby moved, Turgeon seconded, Approving the City Council Special Meeting Minutes of July 22, 2002, as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, July 22, 2002 Turgeon moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of July 22, 2002, as presented. Motion passed 4/0. 3. CONSENT AGENDA Zerby moved, Turgeon seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 02-065, "A Resolution Appointing the 2002 Primary and General Election Judges." C. Establish October 26, 2002 as Fall Clean-Up Day 1%~:8 , " REGULAR CITY COUNCIL MEETING MINUTES August 12, 2002 Page 2 of 6 ).. D. Adopting RESOLUTION NO. 02-066, "A Resolution Granting a Setback Variance and Conditional Use Permit for Lake Fellowship Unitarian Church, 24575 Glen Road." E. Adopting RESOLUTION NO. 02-067. "A Resolution Granting a Setback Variance for Marlow Peterson, 4985 St. Alban's Bay Road." F. Adopting ORDINANCE NO. 389. "An Ordinance Amending Section 1201.04 of the Shorewood Zoning Code to Include Interim Conditional Use Permits." G. Interim Conditional Use Permit - Ohland (This item was moved to Item 6B for further consideration and discussion.) H. Adopting RESOLUTION NO. 02-068. "A Resolution Granting Setback and HardcoVer. variances. to Dennis and Laura Dvorak; 5670 Echo Road." I. Adopting RESOLUTION NO. 02-069, "A Resolution Approving Subdivision and Combination of Real Property for James J. Quandt, 22425 Murray Street." . J. Setting the Date for the Budget Work Session meeting K. Adopting RESOLUTION NO. 02-070, "A Resolution Setting License, Permit, Service Charges, and Miscellaneous Fees for Multiple Boat Dock Facility" L. Authorization to Hire a Full-Time Liquor Clerk Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PARKS . A. Report on Park Commission Meeting Held July 23, 2002 Commissioner Young reported on matters considered and actions taken at the July 23, 2002, Park Commission meeting (as detailed in the minutes of that meeting). B. Request from Excelsior Community Library to use the City Hall Parking Lot for a Skateboard Demonstration as part of the October is Teen Read Month Celebration Engineer Brown reported the Excelsior Community Library representatives had requested use of the City Hall Parking Lot for a Skateboard demonstration. The Library had hired a firm, known as the 3rd Lair, to provide the skateboard demonstration. He went on to explain representatives of the 3rd Lair had also expressed interest in utilizing the tennis courts in Badger Park for the demonstration as the parking area would be having sealcoating work performed during the timeframe being discussed. Staff concurred with this request, as the. fenced area provided a safer environment for spectators and demonstrators. He also noted the program would include a thirty-minute demonstration with use of a sound system for the ..' /...'! \ ~. . ~~# {',) REGULAR CITY COUNCIL MEETING MINUTES August 12, 2002 Page 3 of6 demonstration. Anticipated time for set-up through removal of equipment was estimated to be approximately 1.5 hours. Peggy Bauer, representative of the Excelsior Community Library, stated this request was being made as part of Teen Read Month. She stated the presentation was slated for thirty minutes and was strictly a demonstration designed to promote awareness of this good, clean sport. She also stated T-shirts and stickers would be given away as part of the demonstration. There was no rain date for the event. Councilmember Zerby commented he thought the demonstration was a great idea, and showed cooperation between the City and other governmental agencies in a wonderful way. In response to Acting Mayor Garfunkel's question, Attorney Keane explained the liability lssues surrounding this event were within parameters of current coverage for the City. . Commissioner Y oting expressed concern for the sensitive court surface being marred by the skateboarding equipment. Engineer Brown stated he believed the limited use of this demonstration would not cause problems for the court surface, and if there were any need for repairs, he believed the Public Works department could make appropriate repairs. Lizee moved, Zerby seconded, Approving the Request from the Excelsior Community Library, for a free-to-the-public Skateboard Demonstration at the Tennis Courts in Badger Park as part of the Teen Read Month Celebration slated for October 5, 2002. Motion passed 4/0. C. Request to approve Recreational Management Scope of Services Engineer Brown explained the draft scope of services provide Park and Recreation Coordinator services for the 2003 sports seasons. He noted the Park Commission had reviewed the draft scope of services finding it in order. He went on to explain the intent of the scope of services was contract with individuals or firm to assist City Staff in coordination of organized sports. He noted the Park Equity Policy had not yet been adopted, but was being drafted by the Park Commission. . Councilmember Zerby questioned the process being utilized regarding hiring of this position. Engineer Brown explained the process would include advertising for services in November, with the intent that someone would be available to work on preseason issues shortly after the first of the year. Engineer Brown went on to explain status reports would be given monthly to the Park Secretary and Engineer Brown for report to Council. . Discussion ensued regarding additional responsibilities for the scope of services. Lizee moved, Zerby seconded, Approving the Recreational Management Scope of Services. Motion passed 4/0. D. Agreement with South Tonka Little League for South Concession Stand Engineer Brown explained the City Attorney had drafted, with Staff review, an agreement with South Tonka Little League (STLL) regarding the responsibilities and use of the maintenance/concession building in the southern part of Freeman Park. He noted the STLL Board had not yet had a chance to meet to review this agreement. He then reviewed major features of the agreement. Council expressed concern that the Park Commission had not yet had a chance to review this agreement. REGULAR CITY COUNCIL MEETING MINUTES August 12, 2002 Page 4 of 6 Lizee moved, Zerby seconded, continuing this matter to the August 26, 2002, Regular City Council Meeting. Councilmember Turgeon expressed concern for specific wording within the agreement. Attorney Keane stated the agreement would more clearly delineate use of the property without precedent being set, nor infringement of property rights, as the agreement was a consensual business agreement between two legal parties. Motion passed 4/0. 6. PLANNING Commissioner Gagne reported on matters considered and actions taken at the August. 6, 2002, Planning Commission meeting (as detailed in the minutes of that meeting). A. Organized Refuse Collection Ordinance . Director Nielsen explained this ordinance was the culmination of one and one-half years of effort by the Planning Commission as directed by State Statutes. He stated the change to the ordinance would take effect October 1, 2002, and read as followed: With the exception of Shady Island or Enchanted Island, collection from residential properties shall take place only on Wednesdays, unless otherwise authorized by the City Council. Collection from properties on Shady Island or Enchanted Island shall take place on Thursdays, unless otherwise authorized by the City Council. He commended the refuse haulers for being flexible and agreeable to coordinating refuse collection days with recycling in the area. He also stated the Planning Commission had chosen not to have a strict ordinance regarding weight restrictions as the haulers stated this matter could be handled internally. Councilmember Zerby stated he liked the change in the ordinance as it resolved issues simply. Acting Mayor Garfunkel remained concerned about the truck weight issues surrounding the ordinance, but stated . he was happy with the ordinance as it was currently written. Councilmember Turgeon questioned how residents would be notified of the change in collection days. Director Nielsen explained a press release would be scheduled, as well as informing residents through the newsletter, web site, and possible mailings from the haulers. Zerby moved, Lizee seconded, Adopting ORDINANCE NO. 390, "An Ordinance Amending Section 507.06 of the Shorewood City Code Relating to Refuse Collection." Motion passed 4/0. B. Interim Conditional Use Permit - Ohland (This item was moved from Item 3G.) Director Nielsen stated this matter had been presented and discussed at the July 22, 2002, Regular City Council Meeting regarding a request for an interim Conditional Use Permit for Dan Ohland, 25070 Smithtown Road. He went on to explain Attorney Keane had drafted an Interim Use Agreement as a contract, whereby the applicant would agree to reimburse the City for costs should the matter require litigation. ,. REGULAR CITY COUNCIL MEETING MINUTES August 12, 2002 Page 5 of6 Councilmember Zerby questioned what the evidence would be to declare that the use of the property had ceased. Director Nielsen stated the trucks and equipment would be-gone with no employees entering and leaving the site. Zerby moved, Turgeon seconded, Approving an Interim Conditional Use Agreement and RESOLUTION NO. 02-071, "A Resolution Granting an Interim Conditional Use Permit for Dan Ohland, 25070 Smithtown Road." Motion passed 4/0. 7. GENERAL A. Liquor Committee Report . Acting Mayor Garfunkel explained representatives of the Liquor Committee had met with representatives of Tonka Bay regarding the outcome of the municipalities' continued partnership in the Tonka Bay Municipal Liquor Store. Concern was expressed by Tonka Bay representatives for the issues surrounding appraised value of the subject property by Hennepin County. He noted a meeting of the Tonka Bay City Council was scheduled for August 13,2002, to try to bring resolution to the situation. Acting Mayor Garfunkel explained possible next steps in the process to include consideration of an exit strategy from the partnership over the next 30-60 days should no resolution appear evident. Council indicated support for this strategy should no resolution appear evident in continued discussions with representatives ofTonka Bay. 8. ENGINEERINGIPUBLIC WORKS Councilmember Zerby requested a status report on the Smithtown Road project. Engineer Brown stated drainages issues of concern were being remedied. As such, the project was anticipated to move forward in smaller steps than originally anticipated. He stated representatives of the project were trying to gather the appropriate easements to resolve these drainage issues, and if easements were not to be obtained, it was anticipated the project would be halted to pursue eminent domain proceedings. . 9. REPORTS A. Administrator & Staff 1. Gideon Glen Director Nielsen explained efforts were being made to continue examination of this project with the County Road 19 intersection project; however, plans were still being reviewed by the Minnehaha Creek Watershed District. 2. County Road 19 Intersection Engineer Brown explained engineering documents were complete for the project, were revised regarding State Aid funding standards, and right-of-way issues being finalized. 3. Public Safety Facilities Director Nielsen stated the Planning Commission had continued the request for Conditional Use Permit to August 20, 2002, with an Open House meeting scheduled to take place one hour before the Commission ,;. REGULAR CITY COUNCIL MEETING MINUTES August 12~ 2002 Page 6 of6 meeting. Director Nielsen went on to explain a number of issues had been raised regarding concerns from the residents of Shorewood Lane. Engineer Brown commented the structure on the Public Safety facility property had been secured~ and Excelsior Fire District Chief DuCharme had been notified to proceed with a "full bum" of the structure on the site. Clay material had been stockpiled on site to close the foundation after that procedure had been completed by the Fire Department. B. Mayor & City Council Council congratulated Attorney Keane on being named one of the "Top 100 Attorneys in the Twin Cities" . according the Minneapolis/St. Paul Magazine. 10. AJOJ()~ Lizee moved, Zerby seconded, adjourning the Regular City Council Meeting of August 12,2002, at 8:36 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, . Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, JULY 22, 2002 5755 COUNTRY CLUB ROAD CITY HALL CONFERENCE ROOM Immediately following EDA Meeting MINUTES 1. CONVENE EXECUTIVE SESSION DRAFT Acting Mayor Garfunkel called the meeting to order at 9: 15 P.M. A. Roll Call Present: Acting Mayor Garfunkel; Councilmembers Lizee, Turgeon,.and Zerby Absent: Mayor Love . B. Review Agenda Zerby moved, Turgeon seconded, Approving the Agenda as presented. Motion passed 4/0. 2. CITY ADMINISTRATOR'S PERFORMANCE REVIEW Council discussed the process and time frame for the City Administrator's performance review. 3. ADJOURNMENT Turgeon moved, Zerby seconded, adjourning the City Council Executive Session of August 12, 2002, at 9:32 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, . Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator ~cJ.~ r.. . . CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, AUGUST 19,2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:30 p.m. MINUTES DRlfl 1. CONVENE WORK SESSION MEETING Mayor Love called the meeting to order at 6:46 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Engineer Brown, FinanceDirector Burton Absent: Attorney Keane and Planning Director Nielsen B. Review Agenda Mayor Love reviewed the Agenda, noting the Chiefs of the Excelsior Fire District (EFD) and South Lake Minnetonka Police Department (SLMPD) would be present as soon as prior commitments were completed. Councilmember Turgeon requested an update on the Glen Road drainage project as part of Item 3 on the Agenda for this evening. Lizee moved, GarfunkeI seconded, Approving the Agenda as presented. Motion passed 5/0. 2. PROPOSED 2003 GENERAL FUND OPERATING BUDGET A. Overview Administrator Dawson thanked Staff for a fme job in gathering data for preparation of the budget for the upcoming year. He noted the proposed 2003 General Fund Operating Budget reflected a great deal of discussion by Staff and direction from Council and was believed to be an accurate representation of what was needed for the Year 2003. Finance Director Burton presented an overview of the budget, noting the City should feel good about the value it was receiving in paying for Staff services. She noted the City provided essential services at a very reasonable cost, with a very lean. budget and small staff. In addition, these staff members perform at a high level with economy and efficiency as well as consistently spending countless extra hours to meet and exceed the high expectations of performance. She then provided an overview of the budget including issues regarding the truth-in-taxation process, and such revenue highlights as levy limits, fund transfers, and additional funding sources. With regard to levy limits, Finance Director Burton stated the City was subject to levy limits, however these limits allowed for inflationary measures, thereby allowing an increase of 2.9% from Pay 2003 levy, resulting in approximately $80,000 additional dollars for this year. The City was permitted to add a "special levy" to accommodate the debt service payments to be made annually to fund the new public safety buildings. For 2003, Shorewood's share of this special levy amount was estimated to be $304,500. Finance Director Burton explained most of the changes to the 2003 budget would be incremental for tlle continuing cost of doing business. Significant changes for the proposed 2003 budget included =tt=:JD CITY COUNCIL WORK SESSION MEETING MINUTES August 19, 2002 Page 2 of 4 J1 increases in the areas of police and fire services, including the debt service payments for the anticipated Joint Public Safety Facilities. She also noted increased budget expenditures in additional Park and Recreation allocations; hiring of new staff; pay plans, including health insurance premium increases; building improvements (City Hall and Public Works); and information teclmology. Other areas for Council consideration included discussions regarding easements and land donations, and further consideration regarding use of the General Fund balance for transfers to other fund deficits. Councilmember Zerby questioned the impact to the average homeowner for the proposed 2003 budget. Finance Director Burton stated the operating budget portion would be rather insignificant, however, the cost associated with the Public Safety Facility was anticipated to be approximately $59 for every $100,000 value of property owned by residents. EFD Chief DuCharme arrived at 6:50 P.M. and SLMPD Chief Litsey at6:57 P.M. B. South Lake Minnetonka Police Department Chief Litsey briefly explained preparation of the proposed budget for the SLMPD had tried to consider . the efforts of all member cities regarding the construction of the new Public Safety Facility. He noted the budget did not show any increase in operating expenses, but there was an increase proposed for persoilllel costs. He stated tlns increase in personnel reflected the direction of the SLMPD governing board and Councils of the member cities served by the SLMPD. In addition, he stated he was very pleased to have seasoned, experienced Staff and noted that personnel were moving through step increases as part of the budget. He also cited the implementation of the new radio system to be an increase to the budget for the upcoming year. He further explained this implementation was eased into the budget over the next seven years. He stated he was hoping to be able to set up a building fund as a way to offset the impact to the operating budget, and would be working with Staff to develop a process for this effort. Ideally, he stated, he would have requested an operating budget increase of 8 percent. Given the constraints of the member cities, however, the proposed operating budget for the Year 2003 was at 6.5 percent increase. Councilmember Lizee questioned the ideal number of officers and when this increase might occur. Chief Litsey explained he would like to see the number of officers increased by two officers with placement on Staff beginning in approximately two years and increasing staffing levels over a three to . four year period. Mayor Love thanked Chief Litsey for his efforts in preparation of the budget for the upcoming year. Chief Litsey thanked Administrator Dawson for his efforts in the budget and continued help regarding the Public Safety Facility. He stated Administrator Dawson was invaluable with regard to helping the process move forward and appreciated his confidence and knowledge. He also thanked EFD Chief DuCharme for his professionalism and hard work in additional to his fine friendship in working through the processes regarding construction of the Public Safety Facility. C. Excelsior Fire District EFD Chief DuCharme stated he was quite pleased to be able to present tlle proposed budget to Council this evening. He stated the EFD was experiencing a tremendous transition period in its operations, and he anticipated this might last for the next two to three years. He stated the opportunity to move to a new facility was very exciting for all parties involved in the process, noting the EFD was comprised of a volunteer staff who display high levels of professionalism and operate under extremely stressful conditions. .. . '. CITY COUNCIL WORK SESSION MEETING MINUTES August 19, 2002 Page 3 of 4 Chief DuChanne expected an increase of $868 or less than 1% in operating expenses over the 2002 budget, and noted he would be recruiting additional volunteers this year. Mayor Love commended the Chief for the change in culture associated with the structure of the EFD organization. A brief discussion ensued regarding the amount and qualifications of trained responders to various emergency situations associated with public safety. Chief DuCharme stated the EFD had been very successful over the past two years and hoped for it to continue into the future. He noted this success was based on the continued support from the City Staff and working relationships with all parties involved in the process for construction of the new Public Safety Facility. He stated Shorewood was very fortunate to have a fine staff acting as Lead Staff on these projects. Chief Litsey agreed, noting Shorewood Staff had emerged as leaders in the construction process and he appreciated the continued-support as well. Mayor Love questioned the provisions for holding detainees at the new facility. Chief Litsey stated security measures would be in accordance with Department of Corrections standards with regard to monitoring and security. Councilmember Zerby questioned the practicality in having the EFD contract with Mound to provide fire services to the Island residents of Shorewood. Administrator Dawson explained the Joint Powers Agreement did not currently provide for service to Island residents, thus it was necessary for the City to contract those services from the next logical municipality. Chief DuCharme stated mutual aid between cities was continually provided in reciprocal fashion. D. Mound Fire District Administrator Dawson stated Shorewood contributed approximately 1.5% of the Mound Fire District budget. He noted these services were practical in providing fire protection for Island residents of Shorewood. He further noted the level of commitment by the Mound Fire District would remain the same, and the EFD had been looked toward as a model for fire district organizations. Mayor Love thanked Chiefs DuCharme and Litsey for providing ~udget analysis this evening. E. City Budget Review Councilmember Garfunkel expressed concern for clearing the outstanding loans from the General FtUld Operating budget, only to have future Councils repeat the same measures. Finance Director Burton suggested the utilization of policy direction from this Council to gtlide future Council action with regard to this issue. She also explained formal adoption of this budget would be slated for the September 9,2002, Regular City Council Meeting Agenda. 3. OTHER Councilmember Turgeon requested an update on the Glen Road drainage project slated for early in the day. Engineer Brown stated individuals in the area were concerned adequate notice had not been given regarding this project as well as concern for additional water in the drainage system due to scheduled constnlction. Engineer Brown explained the process that had been followed as well as additional concessions offered to.accommodate these residential concerns. CITY COUNCIL WORK SESSION MEETING MINUTES August 19, 2002 Page 4 of 4 j Council indicated support for proceeding with the project as plmmed. Engineer Brown stated this project was a maintenance project rather than road improvement, and additional concessions were being made to work with residents in the area to provide enhanced drainage in the area. 4. ADJOURN Lizee moved, Zerby seconded, Adjourning the Work Session Meeting of August 19, 2002, at 8:40 P.M. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor . Craig W. Dawson, City Administrator . ... ~ 11 PAYABLESAPPROVALS For 8/26/02 Council Meeting · Prepared by: Ca-i:lr.eu;;U f!Jpo , Date: /?'-d.;}-{)'?" c~therine E~e, Sr;fcc~untant Reviewed by: ~ ~ Date: 8M4/.." Bonnie Burton, Fin e Director . Date: tJ~~~Pu ~ft .. ;. Check Approval Listfor 8/26/02 Council Meeting .' Check # Vender Name Description Check Date Invoice # Amount 33424 US POSTMASTER ELECTION NOTICE MAILING 8/14/02 $801.22 TOTAL FOR US POSTMASTER $801.22 33425 AFSCME COUNCIL 14 AUGUST UNION DUES 8/15/02 $189.35 TOTAL FOR AFSCME COUNCIL 14 $189.35 33426 ANCHOR PAPER COMP COPIER PAPER 8/15/02 140084201 $569.72 TOTAL FOR ANCHOR PAPER COMPANY $569.72 33427 ANDERSON, KRISTI B. CONT SVCS FOR 1 ST HALF AUG 8/15/02 $150.00 33427 ANDERSON, KRISTI B. CONT SVCS FOR 1 ST HALF AUG 8/15/02 $150.00 TOTAL FOR ANDERSON, KRISTI B. $300.00 33428 ARCTIC GLACIER INC 8/15/02 MB221510 $69.60 33428 ARCTIC GLACIER INC 8/15/02 MB221513 $59.32 33428 ARCTIC GLACIER INC 8/15/02 MB221709 $39.00 TOTAL FOR ARCTIC GLACIER INC $167.92 33429 BOYER TRUCK PARTS 8/15/02 308679C ($260.14) 33429 BOYER TRUCK PARTS 8/15/02 356866 $202.87 33429 BOYER TRUCK PARTS PLATE REPAIR 8/15/02 359699 $23.63 . 33429 BOYER TRUCK PARTS AL TERNA TOR/CORE CHARGE 8/15/02 418073 $696. n TOTAL FOR BOYER TRUCK PARTS $663.13 -33430 BRAUN PUMP & CONT PUMP REPAIRS 8/15/02 4872 $320.60 TOTAL FOR BRAUN PUMP & CONTROLS $320.60 33431 BROWNING FERRIS IN AUG SVC 8/15/02 07602-0200 $50.24 TOTAL FOR BROWNING FERRIS IND. $50.24 33432 CHAMPION AUTO STO WATER PUMP 8/15/02 0-155757 $21.29 TOTAL FOR CHAMPION AUTO STORE #344 $21.29 33433 CULLIGAN BOTTLED W 8/15/02 6530 $32.38 TOTAL FOR CULLIGAN BOTTLED WATER $32.38 33434 EAST SIDE BEVERAGE 8/15/02 272707 $9.80 33434 EAST SIDE BEVERAGE 8/15/02 272707 $3,813.90 TOTAL FOR EAST SIDE BEVERAGE COMPAN $3,823.70 33435 EXCELSIOR ACE HARD PW SUPPLIES 8/15/02 525790 $26.55 33435 EXCELSIOR ACE HARD FASTENERS 8/15/02 528615 $2.62 . TOTAL FOR EXCELSIOR ACE HARDWARE $29.17 33436 FASCHING, PATRICIA MILEAGE TO BANK/PO 8/15/02 $6.40 TOTAL FOR FASCHING, PATRICIA $6.40 33437 FRED PRYOR SEMINA MGMT SEMINAR-LB 8/15/02 6101138 $195.00 TOTAL FOR FRED PRYOR SEMINARS $195.00 33438 FRIENDS SO. SHORE S MAINT ESCROW CONTRIBUTION 8/15/02 $1,000.00 TOTAL FOR FRIENDS SO. SHORE SR CTR $1,000.00 33439 G & K SERVICES PW UNIFORMS 8/15/02 073102STMT $460.32 TOTAL FOR G & K SERVICES $460.32 33440 GOPHER STATE ONE-C JULY SVC 8/15/02 2070693 $30.22 33440 GOPHER STATE ONE-C JULY SVC 8/15/02 2070693 $30.23 TOTAL FOR GOPHER STATE ONE-CALL, IN $60.45 33441 HERMEL WHOLESALE 8/15/02 367351 $44.98 33441 HERMEL WHOLESALE 8/15/02 367351 $626.24 33441 HERMEL WHOLESALE 8/15/02 36735C $527.36 TOTAL FOR HERMEL WHOLESALE $1,198.58 33442 HOISINGTON/KOEGLE MAY SVC-FREEMAN PK PLAN 8/15/02 $1,418.76 Check # Vender Name Descrip#on Check Date Invoice # Amount ... TOTAL FOR HOISINGTON/KOEGLER GROUP $1,418.76 33443 HOPKINS PARTS COM OIL FIL TERS,ETC 8/15/02 84463 $49.99 33443 HOPKINS PARTS COM STARTER FLUID/OIL FILTERS 8/15/02 85699 $14.61 TOTAL FOR HOPKINS PARTS COMPANY $64.60 33444 ICMA RETIREMENT TR 8/13/02 PAYROLL DEDUCTIONS 8/15/02 302131-0813 $1,171.88 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,171.88 33445 INTERSTATE BATTERY BATTERY 8/15/02 10009758 $62.78 TOTAL FOR INTERSTATE BATTERY INC $62.78 33446 J & R RADIATOR CORP. AC REPAIR-SWEEPER 8/15/02 0010570 $196.50 TOTAL FOR J & R RADIATOR CORP. $196.50 33447 KINKO'S APPLE RIDGElMCES-CHRISTMAS L 8/15/02 06210003731 $9.58 33447 KINKO'S APPLE RIDGElMCES-CHRISTMAS L 8/15/02 06210003731 $9.59 33447 KINKO'S SMITHTOWN RD PROJECT 8/15/02 06210003734 $36.74 33447 KINKO'S PUBLIC SAFETY FACILITIES 8/15/02 06210003751 $46.86 TOTAL FOR KINKO'S $102.77 33448 KRIESEL, DREW CARPET CLEANER RENTAL 8/15/02 $26.61 TOTAL FOR KRIESEL, DREW $26.61 .' 33449 MARLIN'S TRUCKING 8/15/02 11292/11323 $39.60 33449 MARLIN'S TRUCKING 8/15/02 11292/11323 $39.60 33449 MARLIN'S TRUCKING 8/15/02 11293/11324 $79.20 33449 MARLIN'S TRUCKING 8/15/02 11293/11324 $79.20 33449 MARLIN'S TRUCKING 8/15/02 11294/11325 $48.15 33449 MARLIN'S TRUCKING 8/15/02 11294/11325 $48.15 TOTAL FOR MARLIN'S TRUCKING $333.90 33450 MCLEOD USA 8/15/02 4359493 $99.15 33450 MCLEOD USA 8/15/02 4359493 $475.86 33450 MCLEOD USA 8/15/02 4359493 $99.98 33450 MCLEOD USA ,8/15/02 4359493 $97.49 33450 MCLEOD USA 8/15/02 4359493 $90.88 33450 MCLEOD USA 8/15/02 4359493 $90.66 33450 MCLEOD USA 8/15/02 4359493 $45.33 33450 MCLEOD USA 8/15/02 4359493 $156.60 TOTAL FOR MCLEOD USA $1,155.95 . 33451 METRO WEST INSPEC JUNElJUL Y INSPECT SVCS 8/15/02 $630.00 TOTAL FOR METRO WEST INSPECTION SVC $630.00 33452 MIDWEST COCA-COLA 8/15/02 63243220 $172.86 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $172.86 33453 MINNCOMM PAGING PAGER 8/15/02 52006808027 $38.40 TOTAL FOR MINNCOMM PAGING $38.40 33454 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 8/15/02 $173.51 TOTAL FOR MN CHIW SUPPORT PMT CTR $173.51 33455 MN SUN PUBLICATION ORDINANCE 388 8/15/02 528015 $57.20 33455 MN SUN PUBLICATION CANDIDATE FILING DATES 8/15/02 528958 $53.62 TOTAL FOR MN SUN PUBUCATIONS $110.82 33456 PAZANDAK, JOSEPH, MILEAGE 7/29 . 8/9/02 8/15/02 $123.Q1 TOTAL FOR PAZANDAK, JOSEPH $123.01 33457 PERA 8/13/02 PAYROLL DEDUCTIONS 8/15/02 $2,125.60 33457 PERA 8/13/02 PAYROLL DEDUCTIONS 8/15/02 $2,304.85 TOTAL FOR PERA $4,430.45 33458 PETTY CASH PSTG EXP 8/15/02 $25.33 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR PETTY CASH $25.33 .... 33459 POMMER COMPANY, I SUE DAVIS NAME PLATE 8/15/02 49745 $15.84 TOTAL FOR POMMER COMPANY, INC. $15.84 33460 QUALITY WINE & SPIRI 8/15/02 153158-00 $11.04 33460 QUALITY WINE & SPIRI 8/15/02 155288-00 $1,817.10 33460 QUALITY WINE & SPIRI 8/15/02 155290-00 $1,249.74 33460 QUALITY WINE & SPIRI 8/15/02 155292-00 $191.86 33460 QUALITY WINE & SPIRI 8/15/02 155292-00 $2,069.36 33460 QUALITY WINE & SPIRI 8/15/02 155300-00 $353.90 TOTAL FOR QUALITY WINE & SPIRITS CO $5,693.00 33461 QWEST 8/15/02 $99.05 33461 QWEST 8/15/02 $261.99 TOTAL FOR QWEST $361.04 33462 SAFEASSURE CONSUL ANNUAL SAFETY TRAINING 8/15/02. 2 $2,470.00 TOTAL FOR SAFEASSURE CONSULTANTS $2,470.00 33463 SENIOR COMMUNITY S JULY CLEANING SVC 8/15/02 $179.15 33463 SENIOR COMMUNITY S JULY CLEANING SVC 8/15/02 $266.25 TOTAL FOR SENIOR COMMUNITY SERVICES $445.40 . 33464 SHOREWOOD TRUE V MISC PW SUPPLIES 8/15/02 49281 $10.30 33464 SHOREWOOD TRUE V BALLASTS 8/15/02 49450 $99.01 TOTAL FOR SHORE WOOD TRUE VALUE $109.31 33465 SO LK MTKA POLICE D 7/25/02 RESERVE CRUISE 8/15/02 $450.00 TOTAL FOR SO LK MTKA POUCE DEPT $450.00 33466 STAR GROUP LLC PW SUPPLIES 8/15/02 999021 $50.80 TOTAL FOR STAR GROUP LLC $50.80 33467 STAR TRIBUNE RET ASST AD FOR L1Q STORES 8/15/02 $95.20 33467 STAR TRIBUNE RET ASST AD FOR L1Q STORES 8/15/02 $95.20 33467 STAR TRIBUNE RET ASSTAD FOR L1Q STORES 8/15/02 $95.20 TOTAL FOR STAR TRIBUNE $285.60 33468 SUN PATRIOT NEWSP CANDIDATE FILING DATES 8/15/02 275 $48.12 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $48.12 33469 SWANDBY. DONALD JULY MILEAGE/CELL EXP 8/15/02 $13.33 33469 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/15/02 $13.33 . 33469 SWANDBY. DONALD JULY MILEAGE/CELL EXP 8/15/02 $13.33 33469 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/15/02 $27.46 33469 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/15/02 $27.46 33469 SWANDBY, DONALD JULY MILEAGE/CELL EXP 8/15/02 $27.46 TOTAL FOR SWANDBY, DONAW $122.37 33470 TEMPORARIES-TO-GO TEMP RECEPTIONIST 8/15/02 10644 $75.00 TOTAL FOR TEMPORARIES-TO-GO $75.00 33471 VIKING LAND TREE CA EUREKA RD STORM DAMAGE 8/15/02 2536 $150.00 TOTAL FOR VIKING LAND TREE CARE INC $150.00 33472 ADT SECURITY SERVIC BAL OF SVC 8/22/02 $272.00 TOTAL FOR ADT SECURITY SERVICES $272.00 33473 ADVANCED IMAGING S CONTRACT SVC 8/22/02 8195 $150.00 TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $150.00 33474 ARCTIC GLACIER INC 8/22/02 MB221511 $73.20 33474 ARCTIC GLACIER INC 8/22/02 MB221711 $24.60 33474 ARCTIC GLACIER INC 8/22/02 MB222111 $100.20 33474 ARCTIC GLACIER INC 8/22/02 MB222213 $49.20 33474 ARCTIC GLACIER INC 8/22/02 MB222214 $57.60 Check # Vender Name Description Check Date Invoice # Amount 33474 ARCTIC GLACIER INC 8/22/02 MB222216 $64.80 33474 ARCTIC GLACIER INC 8/22/02 MB222410 $17.40 33474 ARCTIC GLACIER INC 8/22/02 MB222412 $24.60 33474 ARCTIC GLACIER INC 8/22/02 MB222413 $93.60 TOTAL FOR ARCTIC GLACIER INC $505.20 33475 BELLBOY CORPORATI 8/22/02 24251600 $544.60 TOTAL FOR BELLBOY CORPORA110N $544.60 33476 BRAUN PUMP & CONT LIFT STATION 6 REPAIRS 8/22/02 4900 $1,136.07 TOTAL FOR BRAUN PUMP & CONTROLS $1,136.07 33477 BURTON, BONNIE MILEAGE/MNGFOA MTG EXP 8/22/02 $36.90 TOTAL FOR BURTON, BONNIE $36.90 33478 DAWSON BLACKTOP PI PAVER RENTAL 8/22/02 2114 $350.00 TOTAL FOR DA WSON BLACKTOPPING, INC. $350.00 33479 DAWSON, CRAIG 1 ST HALF AUG EXP-ICMA CONF EX 8/22/02 $443.71 TOTAL FOR DA WSON,CRAIG $443.71 33480 DAY DISTRIBUTING 8/22/02 185402 $1,418.05 TOTAL FOR DAY DISTRIBUTING $1,418.05 . 33481 EAST SIDE BEVERAGE 8/22/02 274981 $2,172.55 33481 EAST SIDE BEVERAGE 8/22/02 275691 $1,645.10 33481 EAST SIDE BEVERAGE 8/22/02 275694 $576.05 33481 EAST SIDE BEVERAGE 8/22/02 275694 $9.80 33481 EAST SIDE BEVERAGE 8/22/02 275695 $948.65 TOTAL FOR EAST SIDE BEVERAGE COMPAN $5,352.15 33482 FISH, REBECCA S. RICE MEMORIAL EXP REIMBURS 8/22/02 $180.34 TOTAL FOR FISH, REBECCA $180.34 33483 HERMEL WHOLESALE 8/22/02 367352 $791.04 TOTAL FOR HERMEL WHOLESALE $791.04 33484 J.P. COOKE CO DEPOSIT STAMP 8/22/02 180733 $33.12 TOTAL FOR J.P. COOKE CO $33.12 33485 LONG LAKE POWER E CHAINSAW PARTS 8/22/02 36308 $158.83 TOTAL FOR LONG LAKE POWER EQUIPMENT $158.83 33486 LUXTON, MATTHEW & ESCROW REF-24195 MARY LK TR 8/22/02 $6,675.00 . TOTAL FOR LUXTON, MATTHEW & PATRICIA $6,675.00 33487 MARK VII 8/22/02 440563 $800.00 33487 MARK VII 8/22/02 660 $1.07 TOTAL FOR MARK VII $801.07 33488 MIDWEST COCA-COLA 8/22/02 63248062 $100.33 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $100.33 33489 MINNESOTA GFOA 2002 ANNUAL CONFERENCE 8/22/02 $200.00 TOTAL FOR MINNESOTA GFOA $200.00 33490 MINNESOTA STATE TR 2002 FALL BLDG CODE SEMINAR 10 8/22/02 $35.00 33490 MINNESOTA STATE TR 2002 FALL BLDG CODE SEMINAR-10 8/22/02 $35.00 TOTAL FOR MINNESOTA STATE TREASURER $70.00 33491 MOTTER, BROOKE BAL OF SEC 125 ACCOUNT 8/22/02 $28.57 TOTAL FOR MOTTER, BROOKE $28.57 33492 QUALITY WINE & SPIRI 8/22/02 157813-00 $1,428.37 33492 QUALITY WINE & SPIRI 8/22/02 157814-00 $1,931.90 33492 QUALITY WINE & SPIRI 8/22/02 157815-00 $71.35 33492 QUALITY WINE & SPIRI 8/22/02 157815-00 $2,183.00 TOTAL FOR QUALITY WINE & SPIRITS CO $5,614.62 Check # Vender Name Description Check Date Invoice # Amount 33493 SAM'S CLUB 8/22/02 080202 $85.21 33493 SAM'S CLUB 8/22/02 080202 $153.93 33493 SAM'S CLUB 8/22/02 080202 $31.93 33493 SAM'S CLUB 8/22/02 080202 $30.30 33493 SAM'S CLUB 8/22/02 080202 $25.54 33493 SAM'S CLUB 8/22/02 080202 $196.35 TOTAL FOR SAM'S CLUB $523.26 33494 THORPE DISTRIBUTIN 8/22/02 269053 $47.35 33494 THORPE DISTRIBUTIN 8/22/02 269053 $986.85 33494 THORPE DISTRIBUTIN 8/22/02 269350 $557.20 TOTAL FOR THORPE DISTRIBUTING COMPA $1,591.40 33495 WILLIAMS TOWING TOW MNDOT TRK FR CITY PKG LO 8/22102 56943 $40.00 TOTAL FOR WILLIAMS TOWING $40.00 33496 WM. MUELLER & SONS BLACKTOP 8/22102 64778 $439.60 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 64916 $683.76 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 64917 $221.16 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 64918 $444.51 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 65038 $456.60 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 65259 $438.50 . 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 65524 $439.05 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 65525 $218.43 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 65886 $437.14 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 66009 $660.21 33496 WM. MUELLER & SONS BLACKTOP 8/22/02 66139 $669.01 TOTAL FOR WM. MUELLER & SONS, INC. $5,107.97 33497 XCEL ENERGY 8/22102 0031-505-16 $7.38 33497 XCEL ENERGY 8/22102 0074-000-16 $8.24 33497 XCEL ENERGY 8/22/02 0191-308-36 $32.90 33497 XCEL ENERGY 8/22/02 0208-203-56 $78.49 33497 XCEL ENERGY 8/22/02 0234-748-37 $7.38 33497 XCEL ENERGY 8/22/02 0640-202-56 $12.56 33497 XCEL ENERGY 8/22/02 0675-505-16 $13.17 33497 XCEL ENERGY 8/22/02 0942-567-36 $47.30 33497 XCEL ENERGY 8/22/02 1350-001-36 $15.06 33497 XCEL ENERGY 8/22/02 1351-508-06 $n4.02 . 33497 XCEL ENERGY 8/22/02 1541-203-60 $7.46 33497 XCEL ENERGY 8/22/02 1641-408-36 $80.64 33497 XCEL ENERGY 8/22/02 1732-704-10 $2,434.35 33497 XCEL ENERGY 8/22/02 1 n6-535-20 $11.65 33497 XCEL ENERGY 8/22/02 2052-902-66 $13.81 33497 XCEL ENERGY 8/22/02 2325-902-36 $28.67 33497 XCEL ENERGY 8/22/02 2397-003-96 $9.27 TOTAL FOR XCEL ENERGY $3,582.35 33498 ARCTIC GLACIER INC 8/27/02 MB222812 $64.80 33498 ARCTIC GLACIER INC 8/27/02 MB222911 $60.00 33498 ARCTIC GLACIER INC 8/27/02 MB222913 $48.00 TOTAL FOR ARCTIC GLACIER INC $172.80 33499 BELLBOY BAR SUPPLY 8/27/02 35897900 $15.24 33499 BELLBOY BAR SUPPLY 8/27/02 35897900 $108.98 TOTAL FOR BELLBOY BAR SUPPLY $124.22 33500 BELLBOY CORPORA TI 8/27/02 24289900 $990.60 33500 BELLBOY CORPORA TI 8/27/02 24290300 $625.50 33500 BELLBOY CORPORA TI 8/27/02 24344400 $759.90 Check # Vender Name Description Check Date Invoice # 33500 33500 Amount 33501 33502 33503 33503 33503 33503 33503 33503 33503 33504 . 33505 33505 33505 33505 33505 33506 33506 33506 33507 . 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33508 33509 33510 33510 BELLBOY CORPORATI BELLBOY CORPORATI TOTAL FOR BELLBOY CORPORATION BERRY COFFEE CO TOTAL FOR BERRY COFFEE CO 8/27/02 24344500 8/27/02 24344600 8/27/02 301606 BIFFS, INC. 8/27/02 W167615-62 TOTAL FOR BIFFS,ING. DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING DAY DISTRIBUTING TOTAL FOR VA Y DISTRIBUTING E-Z RECYCLING INC. AUG SVC TOTAL FOR E-Z RECYCLING INC. EAST SIDE BEVERAGE 8/27/02 080902 EAST SIDE BEVERAGE 8/27/02 278852 EAST SIDE BEVERAGE 8/27/02 278852 EAST SIDE BEVERAGE 8/27/02 278853 EAST SIDE BEVERAGE 8/27/02 281522 TOTAL FOR EAST SIDE BEVERAGE COMPAN FLAGS OVER AMERICA FLAGS FOR POLLING LOC/CITY HA 8/27/02 26160 FLAGS OVER AMERICA FLAGS FOR POLLING LOC/CITY HA 8/27/02 26160 FLAGS OVER AMERICA NEW US FLAG FOR CITY HALL 8/27/02 26189 TOTAL FOR FLAGS OVER AMERICA, INC SEPT CONTRACT SVC TOTAL FOR. GEEK SQUAD GRIGGS, COOPER & C 8/27/02 578209 GRIGGS, COOPER & C 8/27/02 578217 GRIGGS, COOPER & C 8/27/02 578223 GRIGGS, COOPER & C 8/27/02 578510 GRIGGS, COOPER & C 8/27/02 578515 GRIGGS, COOPER & C 8/27/02 578515 GRIGGS, COOPER & C 8/27/02 578524 GRIGGS, COOPER & C 8/27/02 578524 GRIGGS, COOPER & C 8/27/02 581313 GRIGGS, COOPER & C 8/27/02 581332 GRIGGS, COOPER & C 8/27/02 581333 GRIGGS, COOPER & C 8/27/02 581504 GRIGGS, COOPER & C 8/27/02 581508 GRIGGS, COOPER & C 8/27/02 581513 GRIGGS, COOPER & C 8/27/02 590117 GRIGGS, COOPER & C 8/27/02 590251 GRIGGS, COOPER & C 8/27/02 590634 GRIGGS, COOPER & C 8/27/02 592359 TOTAL FOR GRIGGS, COOPER & COMPANY HAWKINS WATER TRE 8/27/02 OM 77534 TOTAL FOR HAWKINS WATER TREATMENT HEALTHPARTNERS SEPT PREM 8/27/02 17122287 HEALTHPARTNERS SEPT PREM 8/27/02 17122287 8/27/02 186475 8/27/02 186475 8/27/02 186476 8/27/02 186477 8/27/02 187347 8/27/02 187347 8/27/02 187349 8/27/02 4114 GEEK SQUAD 8/27/02 080202 $521.55 $419.40 $3,316.95 $22.00 $22.00 $792.86 $792.86 $37.60 $756.70 $1,147.25 $475.44 $899.13 $18.40 $378.80 $3,713.32 $5,973.00 $5,973.00 $136.00 $19.60 $2,438.60 $1,290.30 $1,408.95 $5,293.45 $26.10 $41.40 $40.00 $107.50 $500.00 $500.00 $648.88 $607.59 $561.95 $1,099.41 $55.45 $1,198.54 $108.90 $1,459.14 $1,492.18 $969.07 $1,406.22 $489.93 $93.75 $93.08 ($106.44) ($29.65) ($31.11) ($166.44) $9,950.45 $80.00 $80.00 $34.66 $34.67 !T';'~;;d~Y~'A~g~i~tit"20(l2'C"!'C!.!C""""!'LL", :;.;:,~:.,:,;~,~;.JtZ;::;:::;~;:;::;:;;(c:;~tr:::i,,-..;,j,,'i~.,:,,;,;.:'.:::4i:~:';;;&;";;'.~.:.-\,;:~:'::.2:i:~i5;.!:i;J}.:,;Lc" :'~i.::.i:.~:'.!::_;"",::.s::a:C2;;;5;;..i.;.'::'::;".::::.;.~,::::"~'..'..~:'<':.f.':;..:.,'.:~';.;:i.~:;,:;;;:.,~';;,;,,;:;".:J~'-:ii.~~ll;;iJ;U,::.:::.~:.i..).~i:;"':_':.;.;.:.:"~.;.:'::' Page 6 019 Check # Vender Name Description Check Date Invoice # Amount 33510 HEAL THP ARTNERS SEPT PREM 8/27/02 17122287 $508.80 33510 HEAL THP ARTNERS SEPT PREM 8/27/02 17122287C ($17.33) TOTAL FOR HEALTHPARTNERS $560.80 33511 HOISINGTON/KOEGLE JULY SVC-FREEMAN PK PLAN 8/27/02 $672.73 TOTAL FOR HOISINGTON/KOEGLER GROUP $672.73 33512 HONEYWELL ALARM MONITORING 8/27/02 2038HB765 $178.92 TOTAL FOR HONEYWELL $178.92 33514 JOHNSON BROS LIeu 8/27/02 1437720 $82.75 33514 JOHNSON BROS LIeu 8/27/02 1437720 $195.84 33514 JOHNSON BROS LIeu 8/27/02 1437721 $600.20 33514 JOHNSON BROS LIeu 8/27/02 1437721 $952.66 33514 JOHNSON BROS LIeu 8/27/02 1437722 $195.84 33514 JOHNSON BROS LIeu 8/27/02 1437723 $1,062.21 33514 JOHNSON BROS LIeu 8/27/02 1437723 $1,593.67 33514 JOHNSON BROS LIeu 8/27/02 1437724 $23.00 33514 JOHNSoN BROS LIeu .8/27/02 1437729 $195.84 33514 JOHNSON BROS LIeu 8/27/02 1437730 $590.55 33514 JOHNSON BROS LIeu 8/27/02 1437730 $1,458.04 33514 JOHNSON BROS LIeu 8/27/02 1440628 $413.75 . 33514 JOHNSON BROS LIeu 8/27/02 1440629 $153.00 33514 JOHNSON BROS LIeu 8/27/02 1440630 $777.97 33514 JOHNSON BROS LIeu 8/27/02 1440630 $1,007.55 33514 JOHNSON BROS LIeu 8/27/02 1440631 $23.00 33514 JOHNSON BROS LIeu 8/27/02 1440632 $1,138.15 33514 JOHNSON BROS LIeu 8/27/02 1440632 $1,672.14 33514 JOHNSON BROS LIeu 8/27/02 1440636 $459.55 33514 JOHNSON BROS LIeu 8/27/02 1440636 $1,038.98 33514 JOHNSON BROS LIeu 8/27/02 199932 ($1.80) 33514 JOHNSON BROS LIeu 8/27/02 199933 ($12.24) TOTAL FOR JOHNSON BROS liQUOR CO. $13,620.65 33515 LAKESHORE WEEKLY ANNUALFNCLREPTIBALSHEET~S 8/27/02 90157 $664.93 TOTAL FOR LAKESHORE WEEKLY NEWS $664.93 33516 LK MTKA CONSERV. DI 3RD eTR LEVY PYMT 8/27/02 $6,579.30 TOTAL FOR LK MTKA CONSERV. DISTRICT $6,579.30 33517 MARK VII 8/27/02 441685 $1,834.15 . 33517 MARK VII 8/27/02 441686 $21.80 33517 MARK VII 8/27/02 441687 $25.25 33517 MARK VII 8/27/02 441692 $2,233.00 33517 MARK VII 8/27/02 441693 $37.30 33517 MARK VII 8/27/02 441697 $1,799.85 33517 MARK VII 8/27/02 444313 $620.35 33517 MARK VII 8/27/02 444314 $96.00 33517 MARK VII 8/27/02 444315 $104.00 33517 MARK VII 8/27/02 444322 $2;048.65 33517 MARK VII 8/27/02 444327 $1,115.40 33517 MARK VII 8/27/02 445559 $308.00 33517 MARK VII 8/27/02 857 $1.35 TOTAL FOR MARK VII $10,245.10 33518 MARTIN MARIETTA AG SEALCOAT ROCK 8/27/02 MW0883460 $17,217.36 TOTAL FOR MARTIN MARIETTA AGGREGATES $17,217.36 33519 MEDICA SEPT HEALTH PREM 8/27/02 10224410220 $5,492.65 33519 MEDICA SEPT HEALTH PREM 8/27/02 10224410220 $997.86 33519 MEDICA SEPT HEALTH PREM 8/27/02 10224410220 $99.27 Check # Vender Name Description Check Date Invoice # Amount 33519 33519 33519 33520 33521 33522 33522 . 33523 33523 33523 33523 33523 33523 33523 33523 33523 33524 33525 33526 33526 33526 . 33527 33527 33527 33527 33527 33527 33527 33527 33527 33527 33527 33527 33528 33529 33530 33531 33531 33531 33531 8/27/02 10224410220 8/27/02 10224412545 8/27/02 10224412545 SEPT HEALTH PREM SEPT HEALTH PREM SEPT HEALTH PREM TOTAL FOR MEDICA METRO COUNCIL ENVI SEPT WASTEWATER 8/27/02 742706 TOTAL FOR METRO COUNCIL ENVIRONMENT MINN NCPERS GROUP SEPT PREM 8/27/02 TOTAL FOR MINN NCPERS GROUP UFE INS MUNITECH, INC. SEPT SVCS 8/27/02 7938 MUNITECH, INC. SEPT SVCS 8/27/02 7938 TOTAL FOR MUNITECH, INC. MEDICA MEDICA MEDICA OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT TOTAL FOR OFFICE DEPOT OFFICE MAX CREDIT P COUNCIL CHAMBER TABLES TOTAL FOR OFFICE MAX CREDIT PLAN ORONO, CITY OF AUG ANIMAL CONTROL TOTAL FOR ORONO. CITY OF PAUSTIS WINE COMPA PAUSTIS WINE COMPA PAUSTIS WII\IE COMPA TOTAL FOR PAUSTIS WINE COMPANY PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI TOTAL FOR PHILUPS WINE & SPIRITS POTTS, KENNETH N. JULY PROSECUTIONS TOTAL FOR POTTS, KENNETH N. aWEST TOTAL FOR QWEST SO LK MTKA POLICE D SEPT MONTHLY BUDGET TOTAL FOR SO LK MTKA POUCE DEPT THORPE DISTRIBUTIN THORPE DISTRIBUTIN THORPE DISTRIBUTIN THORPE DISTRIBUTIN 8/27/02 177187841-0 8/27/02 177187841-0 8/27/02 177187841-0 8/27/02 177187841-0 8/27J02 177187841-0 8/27/02 177187841-0 8/27/02 177425739-0 8/27/02 177960874-0 8/27/02 177961530-0 8/27/02 8/27/02 2200 8/27/02 195265 8/27/02 195266 8/27/02 195267 8/27/02 3249427C 8/27/02 858783 8/27/02 858783 8/27/02 858784 8/27/02 858784 8/27/02 858786 8/27/02 858786 8/27/02 861060 8/27/02 861061 8/27/02 861063 8/27/02 861167 8/27/02 861168 8/27/02 8/27/02 8/27/02 8/27/02 269618 8/27/02 269799 8/27/02 269800 8/27/02 269801 $694.84 $272.02 $3,281.60 $10,838.24 $24,862.40 $24,862.40 $12.00 $12.00 $4,675.00 $3,825.00 $8,500.00 $10.38 $10.38 $10.37 $12.45 $12.45 $12.45 $43.51 ($30.33) $30.33 $111.99 $212.96 $212.96 $1,533.09 $1,533.09 $556.00 $460.00 $413.00 $1,429.00 ($9.17) $315.50 $813.75 $546.90 $1,360.75 $638.65 $169.00 $89.85 $331.40 $93.44 $96.55 $22.75 $4,469.37 $1,608.33 $1,608.33 $56.65 $56.65 $49,911.92 $49,911.92 $35.00 $2,108.10 $1,545.60 $1,043.50 !,I~,:~,;;~'-.~(.,:.,'..~.-..;;L'i..;~'~~'."ii:&,!,~i:"i:l:;'~.i)i-;:.~'..:~'::'::'(;,;ll::,\:~':;:'::,;:L::'-~.~'....i.'.;}:a.i.;i;.d':~:::;:';;::!:,-~~~;;;~":'::;:;',.:.:1~'.'t.~,,;-":n.l'"(J.l-':) :.;.ci,i:..:,;';:::;':':':";;:':;.~~',::,:~:!:!,,:..:.:::t!::':,(::~:i~:'l.'~.:;:::!!;t::;;;"!O.;~'-;0.i:,~.:;Ztc'::.:J:;l'/!;~:!.!.!]J..~i.i,{.r!,;:;~:::Li;.S:~.:t:'2,:::;L;'::.~;-'~~:~::,:':";;::.. .',~;;;:.:;:';'i:..~:.:,d:..r;:;':.\:t;;:~""'f:1::.~~~.ri;Y;:,::'.,:8.~""I:';;':.:':.:.::,:ej Thlll'sda.l', August 22, 2002 Page 8 of 9 Check # Vender Name Descriptioll Check Date Illvoice # Amollllt 33531 THORPE DISTRIBUTIN 8/27/02 269801 $25.70 33531 THORPE DISTRIBUTIN 8/27/02 270043 $47.35 33531 THORPE DISTRIBUTIN 8/27/02 270043 $2,018.45 33531 THORPE DISTRIBUTIN 8/27/02 270488 $331.50 33531 THORPE DISTRIBUTIN 8/27/02 270490 $23.00 33531 THORPE DISTRIBUTIN 8/27/02 270490 $1,480.00 TOTAL FOR THORPE DISTRIBUTING COMPA $8,658.20 33532 TONKA BAY-CITY OF SEPT RENT 8/27/02 $1,175.00 TOTAL FOR TONKA BAY-CITY OF $1,175.00 33533 TOWLE REAL ESTATE SEPT RENT 8/27/02 $4,825.44 TOTAL FOR TOWLE REAL ESTATE COMPANY $4,825.44 33534 TRI COUNTY BEVERAG 8/27/02 122798 $38.40 TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $38.40 33535 TWIN CITY WATER CLI JULY WATER ANALYSIS 8/27/02 8937 $60.00 TOTALFOR TWINCITYWATERCUNIC $60.00 33536 UNUM LIFE INSURANC SEPT L TO PREM 8/27/02 ($1.36) 33536 UNUM LIFE INSURANC SEPT L TD PREM 8/27/02 $9.74 33536 UNUM LIFE INSURANC SEPT L TD PREM 8/27/02 $14.98 33536 UNUM LIFE INSURANC SEPT L TO PREM 8/27/02 $251.19 . TOTAL FOR UNUM UFE INSURANCE CO $274.55 33537 WINE MERCHANTS 8/27/02 60028 $336.00 33537 WINE MERCHANTS 8/27/02 60308 $119.50 33537 WINE MERCHANTS 8/27/02 60309 $119.50 TOTAL FOR WINE MERCHANTS $575.00 33538 WSB AND ASSOCIATE TH 7/41 CONSTR ADMIN 8/27/02 01122-114-0 $273.00 33538 WSB AND ASSOCIATE CSAH 19@5MITHTOWN RD CTRY C 8/27/02 01388-001-0 $3,727.40 TOTAL FOR WSB AND ASSOCIATES $4,000.40 33539 XCEL ENERGY 8/27/02 0145-009-26 $14.98 33539 XCEL ENERGY 8/27/02 0408-607-95 $70.01 33539 XCEL ENERGY 8/27/02 0615-308-36 $3.14 33539 XCEL ENERGY 8/27/02 0677-702-26 $639.13 33539 XCEL ENERGY 8/27/02 1285-101-66 $19.16 33539 XCEL ENERGY 8/27/02 1440-708-46 $332.82 33539 XCEL ENERGY 8/27/02 1564-303-36 $8.19 . 33539 XCEL ENERGY 8/27/02 1605-305-56 $103.04 33539 XCEL ENERGY 8/27/02 .1724-866-54 $82.22 33539 XCEL ENERGY 8/27/02 2001-503-26 $21.37 33539 XCEL ENERGY 8/27/02 2095-300-56 $2,072.87 TOTAL FOR XCEL ENERGY $3,366.93 TOTAL CHECKS $272,416.87 .f PAYROLL APPROVALS For 8/26/02 Council Meeting . Prepared by: {J~flLL11-' . ~ Cathe~e Elk~, ~ A~countant Reviewed by: ~~ . Bonnie Burton, Fina Director . Date: ff-dd-Dd. Date: f!(ZZ/; 2 Date: tJI1 ).t)z, Thursday, August 22, 2002 Page 1 of2 a CITY OF SHOREWOOD - 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM Date: August 21,2002 . To: . Honorable Mayor and City Council Members {l .. ~ Bonnie Burton, Finance Director/Treasurer V"" From: Re: 2003 Fire Budget CC: Craig Dawson, City Administrator .~ Excelsior Fire District Fire Chief Mark DuCharme presented his 2003 Budget to the City Council at the budget worksession held on August 19, 2002. The Council will recall the following highlights: . . A majority of the five city councils have recommended approval of the EFD budget, which will increase from $675,000 in 2002, to $925,448 in 2003. . Shorewood's funding obligation is 42.0% for 2003. . Shorewood's contribution will increase from $284,500 in 2002 to $388,710 in 2003. The public facility portion is $147,000 and is not subject to levy limits. . A majority of member cities must approve a budget by September 1. Mound Fire District In addition, Shorewood's portion of the Mound Fire District Budget is $9,278 for 2003 compared to $8,526 in 2002. RECOMMENDATION: The City of Shorewood's combined total cost for fire protection services is approximately $397,988 for 2003 compared to $295,000 for 2002. The City Council is requested to approve the 2003 Excelsior Fire District and Mound Fire Department Budgets as presented. ft ~J PRINTED ON RECYCLED PAPER -:if313 . . ..... -".4. .! EXCELSIOR FIRE DISlRICT Proposed Budget 2003 Allocation by C~ using Joint Powers Agreement funding funnula fur 2003 Proposed 2003 Budget $ 925,488 Tax Capaci~ 2002 Pay 2003 Estimated MarketValue Est. Population*. Tax Parcels Including persOnal Property 3 Year Call Data SUIIl of all Factors Per ~PA Cities' Calculated Share orCost J2g1Jm ~ IMlm ~ pgpulation ~ fuccll ~ Ca111 ~ ODerations Facilities Total Deephaven $712,180,200 28.57% 3,853 24.61% . 1,584 23.92% 24.99% 5143,796 $87,454 $231,250 Excelsior $222,099,900 8.91% 2,393 15.28% 898 13.56% 15.19% 587,430 553,173 5140,604 Greenwood $1828600 .33% 729 6% 355 5.36OD 534,204 S10 802 $55,007 Shorewood** D $1 026 565 126 41.18% 7136 45.57% 2,946 44.480 5241,719 $147,008 5388,72 Tonka Bay $2,926,164 12.81% $349,347,000 14.01% 1,547 9.88% 840 12.68% 5 . , $22 R42.435 .lO.llra ~2 493 052 226 ~ ~ ~ 6.W .l.lm& ~ l!mR 100.00% ~575.488 5350.000 ~ (Using 2002 Hennepin County AssesSoIS' valuations as of May 15, 2002 and current 3 year call data less calls to 255 Mill Street, Excelsior) * Population estimates are Mettwolitan Council's based on the 2000 Census. (Most Cwrent) : . ** Total 2002 Tax Capacity, Mar~t Value, Population and Parcel Count less red~n for The Islands served by the Mound FD. ~-- . . }, ", CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM . Date: August 21,2002 To: . Honorable Mayor and City Council Members Bonnie Borton, Finance Director/Treasurer V From: Re: 2003 Police Budget CC: Craig Dawson, City Administrator c1J Police Chief Bryan Litsey presented his 2003 Budget to the City Council at the budget worksession held on August 19,2002. The Council will recall the following highlights: . . Shorewood's funding obligation for 2003 is 46.0%. . The SLMPD Coordinating Committee has recommended approval of the proposed 2004. In the case of the SLMPD, all four member cities must approve the operating budget, otherwise the current-year budget (and city contributions) are continued into next year. . Shorewood's contribution is $638,200 for 2003, compared to $599,000 in 2002. The public facility portion of this payment is $151,906 and is not subject to levy limits. The City Council will recall that each of the four member cities must approve a budget by September 1. Failure to do so results in having the current year budget established as the next year budget. RECOJ.\.1MENDA TION: The City Council is requested to approve the 2003 South Lake Minnetonka Police Budget as presented by Chief Litsey. {) PRINTED ON RECYCLED PAPER -:If 3 t!- }, SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2003 BUDGET REQUEST BY CITY **** SECOND YEAR OF FUNDING FORMULA CHANGE <A'*** CITY BUDGET' . PERCENTAGE 'TOTAL SHARE : INCREAS.E ',OVER 200a CHANGE . .. .. " ",' ...... '." ,. ~ ..... . .' EXCELSIOR. $1,387,300.00 29.5% $409,253.50 $25,148.75 6.5% I1J GREENWOOD $1,387,300.00 8.5% $117,920.50 $7,246.25 6.5% . S'HQR~WOOJ:? . . $1,387,300.00 46.0% $638,158.00 $39,215.00 6.5% TONKA BAY $1,387,300.00 16.0% $221,968.00 $13,640.00 6.5% TOrALS' .'. '. '$1";381;~o~.o~ $85,2~O.OO" . 6.6% 2002 CONTRIBUTIONS BY CITY ...:..,.....,'.. ....,...... 0"_ ...~....:... .. ..~...:. .......~.:'.: _'''~I.''':. .......:....(.....~ ......'. 0,".:" :,.....:. .....',.:..1.. ,'",' ,.:,""'-,',, .".';:' ;..~:...:-;.9~Jt(;:~, ;.~. :./'. .:. , ,'~Up~.J;l.: ':".: . ~E~p~tfr~~~:: prp~Af,;,~I:.i~~~:. ::.:~.~'~~.~~~.9y~~;~OO'1: .,. '.:' '. C~ANG~::: 0 :9~C~~~(Q~> ......:.::.; $1,302,050.00 29.5% $384,104.75 $6,441.25 1.7% GREENWOOD $1,302,050.00 8.5% $110,674.25 $13,251.50 13.6% . ' .~.IJq..~~~q~.D:'.. ,:.. $1,302,050.00 46.0% $598,943.00 $60,111.00 11.2% TONKABAY $1,302,050.00 ' 16.0% $208,328.00 $19,.496.25 10.3%, .' . TOTAL' . . '"$~.302;05Q~OO' '. $.9~~300'.O.O'. '. .8.:3% . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: August 21,2002 . TO: Mayor and City Council Members Craig W. Dawson, City Administrator cb RE: SouthwestLRT Regional Trail Winter Use Permit FROM: Three Rivers Park District (formerly Hennepin Parks) manages the Hennepin County Regional Railroad Authority (HCRRA's) Southwest LRT Regional Trail. It requires that cities maintain the Trail during the winter (November 15 through March 31) for specific activities listed in their Winter Use Permit. The City's 2001-2002 permit specified "hiking, biking, snowshoeiqg, cross-country skiing, pet walking, horseback riding" as winter uses. . Staff has prepared the 2002-2003 permit application with the identical activities being identified. RECOMMENDATION Staff recommends that the City Council authorize the submission of the Winter Use Permit for 2002-2003 to Three Rivers Park District. .14 .S}) ft ~.1 PRINTED ON RECYCLED PAPER . . :n\- r~T~0=--;~". r~T-'~-;::l . . ' . ~ ~Three Rivers ~PARK DISTRICT j11 , ;' I ..:) I ....... ........ ......_.._.........__...____._.__...-1 AUG 1 2 2002 .- I:' ~ I I '.~' t..:.. - 1__..~...,~-_._ "..' ,_.........,,,._..,........~'..........~.- Memo DATE: August 8,2002 TO: Craig Dawson City Administrator City of Shorewood FROM: Margie Walz, Director Park Operations Services 763/559-6746 SUBJ: Regional Trails - 2002-2003 WinterTrail Activities Pelmit NOTE: PLEASE RESPOND TO THIS REQUEST BY SEPTEMBER 30. 2002 Enclosed is a copy of the 2002-2003 Winter Use Pennit for regional trail segments located within your community. Please detennine the level of winter use you are requesting, fill out the application form and follow the procedures outlined below. If your community does not plan to authorize any winter use activities, please indicate (none) in the box at the top of the permit and return it so that the trail can be signed as CLOSED, by order of your city council. The Winter Use Pennit ultimately authorizes your City to utilize the section of trail for the use you request. Pennitted activities are detennined by individual communities, contingent upon approval from the Park District's Board of Commissioners. Please note that the insurance required for the 2002-2003 pennit has changed. The specified insurance amounts have been removed and replaced with a Hold Harmless Statement. A Certificate of Insurance is still required. Attached for your convenience is a copy of your 2001-2002 pennit request. Permit requests should be submitted to Ann Bassett, Administrative Assistant, and include verification of formal City Council action approving the proposed activities (a copy of appropriate meeting minutes). An updated Certificate ofInsurance. namin2 Suburban Hennepin Re2ional Park District as an additional named insured. should be submitted with the permit application. Covera2e will need to show inclusive dates from November 15. 2001 and March 31. 2002. Please include proposed rules and re2ulations for winter use. as well. If you have questions regarding this, please contact me at 763/559-6746. Thank you. C: Doug Bryant, Superintendent Don DeVeau, Development Administrator Boe Carlson, Trails Coordinator Mayor Woody Love 12615 County Road 9, Plymouth, MN 55441 Phone: 763/559-9000 Fax: 763/559-3287 THREE RIVERS PARK DISTRICT REGIONAL TRAIL SYSTEM 2002-2003 WINTER TRAIL PERMIT Name of City Shorewood City Hall Phone 952-474-3236 Contact Person Craig W. Dawson Phone 952-474-3236 Regional Trail Mftl through City of Shorewood to Authorized 2002-2003 Winter Activities hiking, biking. snow shoeing, cross country !':kiing, pet walking and horseback riding Regional Trail From . to Authorized 2002-2003 Winter Activities . Regional Trail From Authorized 2002-2003 Winter Activities to Regional Trail From Authorized 2002-2003 Winter Activities to Authorization is hereby requested from the Park District Board of Commissioners to use portions of the Regional Trail Corridor for winter use activities between November 15, 2002 lU).d March 31,2003, as determined by each municipality within guidelines set forth herein on District property located within individual City boundaries. It is understood and agreed that approval from the Three Rivers Park District Board of Commissioners is contingent upon the following conditions: . . The City agrees to defend, indemnify, and hold harmless the Park District, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its respective contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the winter use of the Regional Trail Corridor. If City maintains general liability insurance at the time this permit is issued, City shaD provide the Park District with a Certificate of Insurance, 'naming Park District as an additional named insured. . The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November IS, 2002-March 31, 2003. The City further agrees to immediately address all safety issues on or adjacent to trails. . The City will provide signage at locations approved by the Park District, notifying the public of authorized winter activities within its city limits; activities may include, but are not limited to, hiking, biking, snowmobiling, cross- country skiing, snowshoeing, or pet walking. Winter use signs must be installed by the City at designated locations prior to November 15, 2002 and removed by the City no later than April 15, 2003. These signs are totally the responsibility of each municipality. . Snowmobiling is not allowed on asphalt trails. Permitted use for snowmobiles will be limited to direct crossing and/or in areas where the snowmobile trail is kept from running on paved trails and bridges. If snowmobiling is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other property. . The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit t, ~ . . . The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and/or maintenance, including, but not limited to, bituminous/concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. . The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, bv Seotember 30. 2002, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit. It should be further understood that no winter activity will be allowed on segments of the Regional Trail Corridor where municipalities do not request and receive permits. , The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. Signed: Date: Title: (Authorized Representative of the City) ~. CITY OF SHOREWOOD I,~ 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council ~ Craig W. Dawson, City Administrator August 22, 2002 Approval of Agreements for New Fire and Police Facilities . According to the February 2002 amendment to the joint powers agreement of the South Lake Minnetonka Police Department, the councils of the member cities must approve the all of the lease agreements and the construction contract prior to the commitments being made to financing a new facility for the SLMPD. As the SLMPD and EFD governing boards have proceeded on the project, they have decided that parallel approvals by the councils are appropriate for the new fire facilities. The agreements are going through these approval processes. On August 12, the Shorewood Economic Development Authority gave approval and, if appropriate, conditions for execution of these agreements. The EFD and SLMPD governing boards completed their approvals on August 20. The councils of the cities of Deep haven, Greenwood, and Tonka Bay have approved the documents. The councils of the cities of Excelsior and Shorewood are scheduled to consider them on August 26. Issuance of financing for the project is proceeding with August 29, 2002, as the date of sale, with September 9, 2002, as an alternate date. . . Since the Shorewood. EDA reviewed the agreements, there have been a very few mjnor changes to the agreements, largely to clarify intentions. As the Shorewood City Council has not acted on the agreements as required by the JP A for the SLMPD, Council consideration is scheduled for this evening's meeting. The agreements are not included under this memorandum as they are lengthy, and the councilmembers have received them in their capacity as commissioners on the Shorewood EDA. A resolution has been prepared to formalize the Council's approval of the documents. RECOMMENDATION: Staff recommends that the Council adopt the proposed Resolution approving the agreements related to the EFD and SLMPD public safety facilities. {) PRINTED ON RECYCLED PAPER #3C ., CITY OF SHOREWOOD Hennepin County, Minnesota RESOLUTION NO. 02 - RESOLUTION APPROVING AGREEMENTS RELATING TO THE FINANCING OF CERTAIN PUBLIC SAFETY FACILITIES BE IT RESOLVED by the City Council (Council) of the City of Shore wood (City) as follows: Section 1. Recitals. 1.01. The City of Shorewood, Minnesota (Shorewood), the City of Deephaven, Minnesota (Deephaven), the South Lake Minnetonka Police Department (Department), the Excelsior Fire District (District) and the Shorewood Economic Development Authority (Authority), have proposed to finance and construct a fire facility located in the City of Deephaven and a fire and police facility located in the City of Shore wood (the "Projects"). . 1.02. In order to facilitate this financing, the following documents have been prepared: a. b. c. d. e. f. g. h. . i. J. Ground Lease (East Side) between Deephaven and the District Subground Lease (East Side) between the District and the Authority Lease Purchase Agreement (East Side) between the Authority and Deephaven Sublease Purchase Agreement (East Side) between Deephaven and the District Ground Lease (West Side) between the District and the Authority Lease Purchase Agreement (West Side Fire Facilities) between the Authority and Shorewood Sublease Purchase Agreement (West Side Fire Facilities) between Shorewood and the District Lease Purchase Agreement (West Side Police Facilities) between the Authority and Shorewood Sublease Purchase Agreement (West Side Police Facilities) between Shorewood and the Department Declaration Of Cross Easements And Restrictive Covenants between the District and the Department ("Financing Documents''). k. General Contractor Construction Management Services Agreement (East Side and West Side Facilities) 1. Architectural Services Agreement (East Side and West Side Facilities) ("Construction Documents"). 1.03. The Council has reviewed the Financing and Construction Documents and has determined that approval of the Financing and Construction Documents will be in the best interests of the City and will further the public health, safety, and welfare and objectives of the City. DJG-218796vl SH230-33 . . Section 2. Approvals. 2.01. The Financing Documents are hereby approved, and the authorized officials directed to execute the Financing Documents to which the City is a party, subject to modifications that do not alter the substance of the transactions and are approved by such officials. Such officials are hereby authorized in their discretion to execute and deliver, on behalf of the City, such other consents, affidavits, certificates, and other documents in connection with the Projects and the issuance, sale, and delivery of bonds, the proceeds of which will be used to finance the Projects. Execution of the Financing Documents and any other consents, affidavits, certificates, and other documents is conclusive evidence of their approval. 2.02. 2.02 The Construction Documents are hereby approved, and the authorized officials directed to execute the Construction Documents to which the City is a party, subject to modifications that do not alter the substance of the transactions and are approved by such officials. Such officials are hereby authorized in their discretion to execute and deliver, on behalf of the City, such other consents, affidavits, certificates, and other documents in connection with the Projects and the issuance, sale, and delivery of bonds, the proceeds of which will be used to finance the Projects. Execution of the Construction Documents and any other consents, affidavits, certificates, and other documents is conclusive evidence of their approval. 2.02. City staff and consultants are authorized to take all actions necessary to implement the agreements hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of August, 2002. Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk DJG-218796vl SH230-33 . . . . . .. . . .' ........~e~~dy. & ....Graven.. CHARTERED 470 Pillsbury Center 200 South Sixth Street Minneapolis l\.1N 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com DANIEL J. GREENSWEIG Attorney at Law Direct Dial (612) 337-9231 e-mail: d~nswei2@kennedv-2raven.com MEMORANDUM VIA E-MAIL TO: Craig Dawson, City of Shorewood cc: Paul Donna, Juran & Moody Tim Keane, Larkin Hoffinan Daly & Lindgren Jerry Gilligan, Dorsey & Whitney FROM: Daniel J. Greensweig DATE: July 23, 2002 RE: Summary of Finance Documents As you requested, I have prepared a short summary of the primary documents that will be required for the police and fire financing. The East and West Site financings are very similar in most ways, so there is necessarily a fair amount of repetition in the summaries. There are a number of other certifications and similar documents that will be required at closing, involving agreements to provide ongoing information to bondholders about the parties involved in the transaction, investment of bond proceeds, and the like, but these relatively short documents do not affect the substance of the agreements and are typically prepared closer to the time of closing on the bonds. That said, the operating documents and a brief description of each are as follows: "',,... .,'..,n..o....., Craig Dawson Memorandum July 23, 2002 Page 2 of 4 1. East Site a. Ground Lease between the City of Deep haven and the Excelsior Fire District (EFD) This agreement is simply a standard 99-year land lease of the east side site by the City of Deephaven to the District It will continue in force after the financing is complete and would be required regardless of whether this project was to be paid for with bond proceeds or with cash. b. Subground Lease between the EFD andthe Shorewood Economic Develol'ment Authority (EDA) . This agreement transfers the District's interest in the land (as acquired through the 99-year lease) to the EDA. This transfer is effective for the duration of the financing term and is necessary to permit the EDA to construct the fire station on the land (with construction to take place in accordance with the previously executed agreement outlining design, bidding, and related responsibilities). The City of Deephaven will need to execute a consent to and agreement to be bound by this Subground Lease. c. Lease Purchase Agreement between the EDA and the City of Deep haven . This agreement is a lease of the land and the fire station from the EDA to the City of Deephaven. Its terms require lease payments equal to the payments of debt service due on the bonds. It is subject to the City's right to decide not.to appropriate in its budget for these payments, in which case the City will lose its right to use the facilities. The City can acquire an ownership interest in the facility and in the 99-year land lease by paying off the full amount of outstanding principal and interest on the bonds, either over the full term of the financing or by prepaying the bonds as pennitted by their terms. The City's right to acquire this ownership interest, however, is subordinate to the EFD's rights under the Sublease Purchase Agreement, and the City will not be able to exercise its right to obtain ownership unless the EFD decides to terminate.that Sublease Purchase Agreement. Effectively, the City has a right of first refusal on the property if the EFD or the SLMPD decide to terminate the Sublease Purchase Agreements. d. Sublease Purchase Agreement between the City and the EFD This agreement is essentially an assignment to the EFD of the City's rights under the Lease Purchase Agreement The EFD will assume the City's rights and obligations under the Lease Purc~e Agreement, on the same terms and including the City's right to acquire ownership interests in the facilities and land lease. If, however, the EFD decides not to appropriate its own funds to continue its sublease of the facilities, the City can still make an independent decision to resume making lease payments from its own funds ana thereby maintain control of the facilities. The EDA will need to execute a consent to and agreement to be bound by this Sublease Purchase Agreement. DJO-217948v3 SH230-33 Craig Dawson Memorandum July 23, 2002 Page 3 of 4 e. Cooperation Agreement between the City and the EDA This agreement permits the EDA to act in cooperation with the City of Deephaven in financing the east side facility and is required because, as a general rule, economic development authorities can otherwise operate only within their own cities. It pertains only to this transaction and does not give the EDA any additional authority to operate within Deephaven. 2. West Site a. Ground Lease between the EFD and the EDA . This agreement leases the District's interest in the west site property (which it owns outright) to the EDA. This transfer is effective for the duration of the financing term and is necessary to permit the EDA to.construct the fire and police stations on the land (again, with construction to take place in accordance with the previously executed agreement outlining design, bidding, and related responsibilities). b. Lease Purchase Agreement between the EDA and the City of Shorewood . This agreement is a lease of the land and the fire and police stations from the EDA to the City of Shorewood. Its. terms. require lease payments equal to the payments of debt service due on the bonds. It is subject to the City's right to decide not to appropriate in its budget for these payments, in which case the City will lose its right to use the facilities. The City can acquire an ownership interest in the facilities and the land by paying off the full amount of outstanding principal and interest on the bonds, either over the full term of the financing or by prepaying the bonds as permitted by their terms. The City's right to acquire this ownership interest, however, is subordinate to the rights of the EFD and the SLMPD under their Sublease Purchase Agreements, and the City will not be able to exercise its right to obtain ownership of any party of the property unless the EFD, the SLMPD, or both decide to terminate those Sublease Purchase Agreements~ Effectively, the City has a right of first refusal on the property if the EFD or the SLMPD decide to tenninate the Sublease Purchase Agreements. . c. Sublease Purchase Agreements between the City and the EFD and the City and the South Lake Minnetonka Police Department (SLMPD) These agreements are essentially assignments to the EFD and the SLMPD of the City's rights under the Lease. Purchase Agreement. The EFD and the SLMPD will assume the City's rights and obligations under the Lease Purchase Agreement, on the same terms and including the right to acquire ownership interests in the facilities and property. If either or both the EFD or the SLMPD decide not to appropriate funds to continue their respective subleases, the City can still make an independent decision to resume making lease payments from its own funds and thereby DJG-217948v3 SH230-33 . . Craig Dawson Memorandum July 23, 2002 Page 4 of 4 maintain control of either or both portions of the facilities. The EDA will need to execute consents to and agreements to be bound by these Sublease Purchase Agreements. d. Common Interest Community Agreement between the EFD and the SLMPD This agreement, a draft of which is being prepared by Tim Keane, the Shorewood City Attorney, will establish the ownership arrangement of the west side property. The facilities will be owned along the lines of a cooperative or condominium arrangement. This is necessary so that the EFD and the SLMPD (or any successor tenant or owner of either part of the facilities). can own and use either the EFD' s or the SLMPD's facilities independent of what happens with the other's. portion.. It will also incorporate. an operating agreement pertaining to ongoing maintenance, janitorial services, and related matters. 3. Other Documents a. Indenture This document assigns to a trustee the EDA's interests created by the lease purchase agreements (except for the EDA's rigbts to indemnification). This is required so that if payments are not made on all or some of the leases, or if certain other defaults occur, the trustee has the ability to take control of tbe portion of the facilities to which the default applies and re-lease it to. a third party for. the purpose of obtaining fimds to pay to the owners of the bonds. . b. Official Statements These documents will provide potential buyers of the bonds with information about the transaction and the parties to it. This type of disclosure is required by federal securities laws and is standard in any financing of this kind. Please let me know if you would like any additional information. I look forward to seeing everyone on July 24, 2002. In the meantime, if there are others who should receive a copy of this, please feel free to circulate it further or let me know and I will do so for you. DJG-217948v3 SH230-33 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@ci.shorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council ~ Craig W. Dawson, City Administrator August 22, 2002 Administrative Sanction re: Illegal Sale by Shorewood Liquors . On May 15, 2002, an employee of Shorewood Liquors allegedly made an illegal sale of alcohol to a minor during a compliance check by the South Lake Minnetonka Police Department. The City's special prosecuting attorney reports that the employee will be pleading guilty to this charge. As part of the plea agreement, the (now voluntarily former) employee will be paying $400 in prosecution costs to the City. The Minnesota Liquor Control Board requires that civil penalties be made against establishments that violate terms of liquor licenses. MS 340A.415 allows sanctions of suspensions of up to 60 days, fines of up to $2000, or revocations. Shorewood's City Code states that it will follow this statute when assessing penalties. The City has no schedule of progressive penalties listed in the City Code. . In order to assure that the imposition of a civil penalty by the City Council is proper, the City waits until there is an action of the Court to determine that a violation indeed occurred. Thispractice accounts for the three-month length of time that has passed since the incident occurred. The Liquor Committee has reviewed a survey of civil penalty provisions in nearby cities, including two with municipal off-sale liquor operations. Several use a progressive schedule of penalties. Based partly upon theseicomparisons and our sense of appropriateness, the Committee and staff recommend the following civil penalty for Shorewood Liquors: . A $500 civil penalty be imposed on the City of Shorewood for its Shorewood Liquors operations; and . This $500 civil penalty be forwarded to the South Lake Minnetonka Crime Fund. The police chief has indicated that the Crime Fund has no by-law provision that would prohibit or discourage acceptance of funds due to these 'Circumstances. =It-3 r: ft ~.1 PRINTED ON RECYCLED PAPER Liquor License Penalties - May 20, 2002, Survey Shorewood: Code follows MS 340A.415, which allows up to 60-day suspension, fine up to $2000, or revocation Minnetonka: Code follows MS 340A.415, which allows up to 60-day suspension, fme up to $2000, or revocation Edina: Code follows MS 340A.415, which allows up to 60-day suspension, fine up to $2000, or revocation Practice is $500 fine first offense; $1000 fine for second offense in 24-month period; fine and suspension/revocation for third offense in 24-month period. Eden Prairie: Code lists sanctions for violations. $ 500 fine for first violation $1,000 fme for second violation in 24-month period $1,500 fine and two-day suspension for third violation in 24-month period $2,000 fine and suspension or revocation for fourth violation in 24-month period . Plymouth: Code lists matrices of sanctions for licensees and "Best Management Establishments", by on- and off-sale licenses. For comparison, Shorewood would qualify as a "best management" off-sale licensee. $ 500 fine for first violation $1,000 fme and three-day suspension stayed for second violation in three-year period. Third violation within three-year period: Taken of "best management" matrix and returned to regular license matrix for one year. First violation under regular license matrix is $500 fine and three-day . suspensIOn; Second violation is $1,000 fine and seven-day suspension; Third violation is $2,000 fine and 12-day suspension; Fourth violation is revocation. Maximum fine in any case is per MS 340A.415, which allows up to 60-day suspension, fine up to $2000, or revocation Employee discipline for cities with municipal liquor operations: Eden Prairie: Written reprimand for first occurrence; termination possible for second occurrence Edina: Written reprimand for first occurrence; termination possible for second occurrence CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 22 August 2002 RE: SLMPS Facility - Demolition Permit for Existing House FILE NO. 405(01.11) . As you are aware, on Tuesday, 20 August, the Planning Commission finished the public hearing for the South Lake Minnetonka Public Safety Facility. Prior to the hearing that night, we conducted an informal open house meeting for nearby property owners at which the revised plans for the facility were reviewed and interested parties were encouraged to meet one on one with City staff, the Chiefs and the architect for the project. In the notice for the open house we advised property owners that the Fire Chief would be present to answer any questions they may have relative to the future demolition of the house. The fire department glans to burnthe remaining structure on either the 12th and 14th of September or the 26 and 28th of September, depending on their training schedule. Whichever date is chosen, residents will be given a second notice, 10 days in advance of the burn. The open house meeting format was considered to be a success. This format continues be one of our more effective means of communicating with residents. By the time w.e got to the formal hearing, there were no additional questions regarding the upcoming burn. This item is on the agenda for Monday night's meeting. If you have any questions relative to this matter, please contact me prior to the meeting. Cc: Craig Dawson Mark DuCharme '#11 ~~ PRINTED ON RECYCLED PAPER fF3q \ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator Bonnie Burton, Finance Director 1/ FROM: Larry Brown, Director of Public Works . DATE: August 22, 2002 RE: A Motion Accepting Proposal for Professional Services for Final Design County Road 19 Streetscape Attachment 1 is the proposal for the County Road 19 Improvement Project. Brauer and Associates, L TD have provided this proposal in the amount of $4,500 to provide the final design and construction documents for the streetscape portion of the project. Staff is recommending approval of the proposal as outlined in Attachment 1. 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"'CI i l o .... ~ ~ a !-^ "U ... ~ ~ !. a $l. ~ ~ a ('I '< <<: .n r: [ "C ~ &f g Q. Q. o n S ~ g Q.. ~ "C ~ ... en ~ UJ o ~. a (t Q. ::e s: ~ ;:;. o JO OS n '< '0 ('> a F' "t II> .g ~r 0.. s ~ S' 10 '0 '0 a ~ cr '" !3- ~. ~ ~ > c ~ p: r-.: = = r-.: = '-.:: l5: IX ~ ~ C t:r ~ R" ;r.. t;/ t;/ c p ~ C> c.c u ." ~ II> W o .... w ="' oP ..... oP " ""'. '~ t . . . CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us · cityhall@ci.shorewood.mn.us - MEMORANDUM TO: :Mayor and City Council FROM: Brad Nielsen DATE: 22 August 2002 RE: Lowe, Tom - Gift of Conservation Open Space FILE NO.- 405(Conservation Open Space) Tom Lowe is the o\\<ner of Outlot A, Wild Duck Addition.{see Site Location map ...;.. Exhibit A, attached). This a remnant parcel left over from the platting of lots to the west and south of the outlot Mr. Lowe proposes to donate this land to the City as conservation open space~ This gift of land has been reviewed by th.e City Attorney, . - who recommended that the- City require a warranty deed for tl:1e land. Mr. Lowe has provided this deed (Exhibit B) and will be present at Monday night's meeting to present the gift to the City. -- . . The property is approximately 2.45 acres in size and abuts the south side of Wedgewood Drive. This portion of. Wedgewood Drive has never been developed as a city street. Proximity to Manitou Park in Tonka Bay suggests that so~e sort of pedestrian access be considered in the future. Mr. Lowe has placed no restrictions on the City's use of the property. The LCEC conSidered this donation at its last meeting and. recommends thai the Council.accept the property ~ conservation open space. If you have any questions relative to this matter, please do not hesitate to contact me . prior to Monday night's meeting. Cc: Craig Dawson Tim Keane Larry Brown Bonnie Burton Tom Lowe ,'" '..J PRINTED ON RECYCLED PAPER if5^ .( ~~Ir.:--;.; _-\J~ _~., \ I I : I ",_';-- ~i~\~~':::;. 1 r-~~ -; ~ I \fo..t-.;. ......._ ....J I i . 1:--- -. : I :li...~ . ~,~ 7' h.F.: ".... ,el1.. . "_'.'; ; . I jli' Ct)i' I .1 .,.",. I..; ). () :., . ~. " i ",. ~h'~ R\\\,o;:I\f\S I . d 11'"- '. .!... ..:.~ ..":t-t.'i~\D:a . 'to) I .:~, I Is) : ?;! ,..,...,C ,.~. ......t-:.." I ~ \. \ .~. ,.t I 1\: ,0.1~ .I; ".... _ "-._L\.~, (II', 'tl rr,., ' ,~ . 110;' '".,or-h', 'I l' "t I . 'I i ~t; .... "(~: (0,) j I :: .Ill~: " \ I : if') "=-".. 1 I ",/' I~" ''':1 , "'l [;I , , ;..' ,"/ . ,,,,....: ',,' .. ! !. . .. ' f;r ,'" I I " I . f .Ctl.-,..n tt:- '".. :L: :f -- --...._..<.1_.1._..1..:...;. -'rrn-, ~ I ~ eZl) ! ~ ~ ~ ~~~S \ , I~ I I" I I! I .-1. '-',. I' ~~.- I,' i "li:'.1 ;' Ih '. "';':; . '.,o i...,. I 'j (Sn r WI k'~~) ~'~~i k ~'~; ",,~~~; r. ~. I I ,. , ~,~ . :,; ..:' *" ,."" I ,". \{" 0:'. i! it - kfI HOllln:' - Il\tl t i "~!"F,r." \ :~I . \"// ...( ?~ ~: ;;., .b:..les s.:', .." Sl'edl "81' L.'leg, lV.ll 0- --eeeM39&3Nt I) (ll) I! ~ -:--m- ,',~ ,9:. fo" Cll) :1 ....,...... .... I" I I '. I - ~ '1; " bt: \i\ t.:.r} , . .........t".:;i;~:t?;.. ..,..... SaH 9t 'I-:'~~: S?b~ seils," . . FornI No. 9.M.W ARRANlYDEED Miml.'OII t.nifonn COn'....,.,cin~ BIanks(I9781 Corporation or Partnership to Corporation or Partnership No Delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not Required Certificate of Real Estate Value. _ .200_ County Auditor b~ Deputy STATE DEED TAX DUE HEREON: $ Date: (reserved for recording data) FOR VALUABLE CONSIDERATION, Lafu'ette Land Comoanv . A Corporation . Grantor. hereby conveys and wammts to under the laws of Minnesota City of Shorewood a municipal corporation tinder the laws of in Henneoin Cotmty, Minnesota, desaibed as follows: Minnesota . Grantee, . real property Outlot A. Wtld Duck Second Addition, according to the plat thereof. The Seller certifies that the Seller does not know of any wells on the above descnbed property. 1iI_"...io__CIlllod;') together with all hereditaments and appurtenances belonging thereto. subject to the following exceptions: easements. restrictions or reservations of record, if any. and any liens, encumbrances. adverse claims or other matters which purchaser has created. suffered or permitted to accrue after August 13, 2002 Affix Deed Tax Stamp Here Lafuvette Land ComDanv. a M"1i'1I1esota corporation By ~~ P. La.u.....e Its President By Its STATE OF MINNESOTA ) ) 5S. COUN'IY OF HENNEPIN ) The foregoing was acknowledged before me this 13111 ~ of Au2Ust by: Thomas P. Lowe and the President and of T A'filvette Land Coml>anv , a corporation mw.of ~' .' 'OD~of~~. NOTARIAL STAMP OR SEAL (OR OTHER mtE OR r-J_.'~--"- M.~I .2002 under the SIGNATtJIlE OF PERSON TAJaNO ACJ:NOWLElXlMEN no. _ filrU.1UI ~ clacribed in Ibia islotrumeIll....ld be _I (1JIclude _ODd odolnear_): THIS INSTRUMENT WAS DRAFTED BY (NAME AND ADDRESS): Lafayette Land Company PO Box 40 300 Morse Avenue Excelsior. MN 55331 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Exa.: \7:+ r, . . CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY AUGUST 13, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING DRAFT ;, '.". Vice Chair Young called the meeting to order at 7: lOP .M. A. Roll Call Present: Commissioners Young, Bartlett, Davis, and Callies; City Engineer Brown; and City Council Liaison Zerby. Late Arrivals: Chair Arnst and Commissioner Meyer Absent: Commissioner Palesch B. Introduction of New Park Commissioner Young introduced Commissioner Sue Davis. C. Review Agenda Brown asked to add item 4C, Re-Review of the South Tonka Little League Agreement for Concessions. 2. APPROVAL OF MINUTES A. Park Commission Open House Minutes of July 23, 2002 Callies moved, Bartlett seconded, approving the Park Commission Open House Minutes of July 23, 2002 as presented. Motion passed 4/0. B. Park Commission Meeting Minutes of July 23, 2002 Callies moved, Bartlett seconded, approving the Park Commission Meeting Minutes of July 23, 2002 as submitted. Motion passed 4/0. 3. MATTERS FROM THE FLOOR There were none. Meyer arrived at 7:13 P.M. 1ffoA PARK. COMMISSION MEETING MINUTES Tuesday, August 13, 2002 Page 2 of9 4. REPORTS A. Report on City Council Meetings of July 22, 2002 and August 12, 2002 Zerby indicated that the City Council meeting of July 22,2002 had been addressed at the last Park Commission meeting. With regard to the meeting of August 12,2002, Zerby reported that the City Council approved the Excelsior Community Library's use of the Badger Park tennis courts for their skate board demonstration. Staff assured the Council that no damage would come of its use. Zerby noted that he had thanked the Excelsior Community Library for the opportunity to build this unique partnership. The City Council also approved the scope of services for the Park and Recreation Coordinator position. Zerby continued that the City Council gave further direction with regard to the STLL Concession agreement, . and sent it back for Park Commission comments. Revisions include that the City retains the key and examines the contract annually. Bartlett inquired where the skateboard demonstrators would find their equipment if not using the Skate Park. Zerby reported that the 3rd Layer, a well-known skateboarding establishment, would provide their own equipment and sound system for the demonstration. He assured the Commission that staff deemed that the tennis courts would not be damaged. Young questioned whether cosmetic wheel lines or marks would hurt the surface. Zerby maintained that as long as the surface was clean, there should be no damage. B. Report on Tennis Court Net Height Brown reported that tennis court net heights have been adjusted. . C. Re-Review of the South Tonka Little League Agreement for Concessions Building at the South end of Freeman Park Brown reported that after incorporating revisions discussed at the July 23rd, 2002, Park Commission Meeting, the draft document was to have been emailed out to Park Commissioners for re-review. It came to Brown's attention at the August 12, 2002 City Council meeting, that the Park Commissioners had not received the fmal draft. Therefore, staff requested that the item be continued to the August 26th, 2002 Council Meeting, to provide the Park Commission an opportunity to review the final draft. In addition, the City Council made minor changes to the document at their August 12,2002 meeting which have been incorporated into the final draft. Chair Arnst arrived at 7:22 P.M. Callies asked if the City would have access to the building. Zerby noted that the City would keep a set of keys and provide STLL with a set for their access. PARK COMMISSION MEETING MINUTES Tuesday,~ugust13,2002 Page 3 of9 Brown added that the current locks would be changed. Chair Arnst stated that the City of Shakopee suggested addressing whether inventory/stock are covered by interior insurance, and requiring that a certificate of insurance be provided to the City. Brown indicated that the inventory would be covered by interior insurance and stated that the certificate of insurance could be an added requirement. Callies wondered whether the City would be listed as the additional insured on STLL insurance or whether it was necessary at all. Meyer asked when the annual review would take place. Brown stated that annual reviews occur in January. . Chair Arnst asked if STLL had seen the agreement. Brown stated that STLL had reviewed the document prior to the changes made last night at the City Council meeting and had indicated they would sign it. They would be given another opportunity to review the changes. Zerby stated that the City Council deferred the agreement back to the Park Commission after realizing they had not seen the fmal document. He maintained that they had not intended to supersede the Park Commission. Davis indicated that she liked the indemnification paragraph added by Callies. Callies moved, Young seconded, approving the Operating Agreement as presented. Motion passed 6/0. 5. CONSIDERATION OF TRAIL ALONG SHOREWOOD LANE . Brown explained that during a recent Planning Commission Public Hearing regarding the public safety facility, residents voiced concern about a potential conflict of fire fighters responding to emergency calls, versus children walking to the bus stop located on the northeast quadrant of Shorewood Lane and County Road 19. Originally, Brown reported, the intent was to use the public works drive for emergency vehicles and responders, however, two additional driveways were added. The access off of Shorewood Lane was added to allow entry to the fire facility by returning fire equipment and responders, while the County compromised, allowing emergency vehicles to exit directly on to County Road 19. Brown reported that the residents along Shorewood Lane questioned the potential for a sidewalk to provide kids the opportunity to safely travel and seek refuge. Davis asked if the sidewalk would be intended only for resident's use along Shorewood Lane or provide a trail connection. Brown stated that currently the sidewalk would serve the cul-de-sac only. PARK. COMMISSION MEETING MINUTES Tuesday, August 13, 2002 Page 4 of9 Meyer asked, with regard to the streetscape plan, where the trail would run along the facility. Brown indicated that the trail would run along the eastern side of the facility and eventually connect to this sidewalk. Chair Arnst questioned who would pay for the sidewalk and stated that she felt that the fire district should pay for it since it would be needed to alleviate a problem created by the station construction in the first place. She believed the sidewalk to be a good addition, if the resident whose property the sidewalk would run along was in support. Brown stated that he would need to investigate the dedicated ROW since the property owner was not present at the public hearing. He added that he would look into a five-foot sidewalk with curb. Y bung asked why vehicles could only exit and not enter off of County Road 19. Brown indicated that the County had only allowed access out of the facility as a compromise. In an emergency situation, trucks could exit onto the County Road more safely, not risking injury or add to the . noise in a residential area. Callies pointed out that going out is an emergency, versus coming in, which is not. Brown added that it is the City's desire to separate siren traffic from residential traffic. It was assumed by the City all along that there would be access to County Road 19, or the facility would use Public Works, however, they found this was not the case. Zerby explained that the Shorewood Lane access allows the fire trucks to loop through the building. Young moved, Callies seconded, to support the concept of providing a walkway on Shorewood Lane. Chair Arnst suggested staff work with the comer neighbor regarding the right-of-way. She reiterated her desire to see the cost of constructing the sidewalk paid for by the fire district. Brown stated that it will be interesting to see where it all comes out and explained how estimates often times . don't match the final bill. He continued that discussions with regard to funding the facility, warning flashers, sidewalk, etc. are all yet to be determined, however, he felt there was reasonable concern to request sidewalk for the children's sake. Motion passed 6/0. 6. LAKE LINDEN TRAIL PROJECT A. Feasibility Report While Brown stated that he was disappointed with the product provided by WSB' s feasibility report, the City will require a letter of credit from the developer to ensure the construction of the trail. From an engineering perspective, Brown stated that the trail belongs on the west side of the road due to the east side topography. He believed as' wide trail would suffice and the City would share its information cooperatively with the developer. The costs are documented and Brown stated that the City would continue to work thru the Cub Foods proposal to get the trail developed, but first the developer would need to come to the City with a set of plans. Brown pointed out that the trail would be required before the certificate of occupancy was granted. PARK COMMISSION MEETING MINUTES Tuesday, August 13, 2002 Page 5 of9 Chair Arnst asked if a 5' wide trail were adequate. Brown indicated that a 5' walking trail was allowable, and a standard width. In fact, Brown stated that the Eureka Road trail under construction currently is set at 5'. In addition, the topography and drainage will be a challenge thus 5' is warranted. Chair Arnst asked if Cub would pay for the full length of the trail. Brown stated that WSB needs to indicate the full length with a cushion. Chair Arnst reminded Brown to include the ballards on the trail walk at the intersection, requested by the public. Brown stated he would ensure they were added. . Brown indicated that, typically, the City would send along the feasibility report and the developer would be responsible for coming up with plans and present those to the City Council, Park Commission, and pay for the entire cost. Bartlett asked if there were any price ceiling. Brown stated there were no limits set. Chair Arnst asked Brown to keep the Commission updated and stated that they would await further information from Cub. 7. PARK MANAGEMENT A. Discussion of Concept Equity Policy . Brown reported that the City Council requested that the Park and Recreation Coordinator position refer to a scope of services versus a job description since the server will be contracted and an employee of the City. With regard to the Equity Policy, Brown stated that the Commission considers what policy needs to be in place in order to ensure that everyone is treated fairly. Brown asked for Commission comments regarding the Minnetonka policy, which he would use to draft a Shorewood Policy for review. While no specifics came to mind, Young felt it important to stress how everyone is entitled to fair access, with a built-in process for review. Callies asked if the Commission had come to grips with what the inequity truly was. She questioned whether it was clear what the goal of equity has been or should be. Chair Arnst stated that, in the past, blanket scheduling has caused inequity among organizations. By taking control of the park management and scheduling, some of the equity questions will be answered. She stressed the need for a formula to determine how large or small organizations are granted time. Meyer stated that she did not like to see the fields sitting empty, knowing other organizations would have liked to use them. PARK. COMMISSION MEETING MINUTES Tuesday, August 13,2002 Page 6 of9 Chair Arnst felt that the Coordinator would be better able to schedule more people and organizations in, versus scheduling them out. For instance, Softball organizations have more competition for the fields than were being used. The ratios and formula will help to ensure use. Callies indicated that as a general consideration, the Minnetonka policy was adequate, however she questioned how equity would divide fields among the biggest and smallest. Brown asked the Commission if they had preferences, for example, for Shorewood teams first. He felt the formula was purely a math equation, which could be broken down to so much field time per user. He again, used the analogy that, every organizations will be scheduled and leave equally unhappy. Young stated that he would like to see some concern given to gender issues and equity. Zerby stated that, in his opinion, the Minnetonka policy was not truly an equity policy, but more of a priority. Zerby asked if Shorewood would make preferences to Shorewood teams or South Lakes teams. He added that, from what he had learned, the MCES spring scheduling meeting was virtually kept secret, therefore, . scheduling fields ourselves should overcome that. Chair Arnst felt that, since Freeman Park is a regional park, Shorewood needs to think more broadly, while giving first priority to the 5 lakes communities. Brown felt the South Lake Communities made a valid boundary, since MCES had indicated users from all across the metro bombard the City at times. Meyer felt that it would be a numbers game, with baseball a separate issue. Chair Arnst stated that many issues can, and will, be solved ourselves by not allowing baseball to reserve softball fields and not even use them. Brown pointed out to the Commission that year one would be very difficult. Through the learning process, he believed many problems would be solved, including many of the inequity issues. Chair Arnst asked if staff had contacted the statewide parks organization they had joined this year for more information on these policies or there recommendations for these situations. . Brown indicated that this was a good suggestion. Meyer asked if the City could examine each sport independently. Chair Arnst stated that adult softball has been declining in popularity, while many other softball organizations fall under that umbrella. Brown asked if the Commission had any further comments on the document from Minnetonka. Young questioned whether MCES had any guidelines it used in its scheduling. Chair Arnst reminded the Commission that, not during any discussions with MCES had they ever been able to provide any policy or guideline it used for scheduling, other than basing decisions on what had been done the past years. I PARK. COMMISSION MEETING MINUTES Tuesday, August 13, 2002 Page 7 of9 Callies stated that the Minnetonka document provided a fine scheduling policy, however, did not help with the inequity questions that Shorewood is faced with. Brown encouraged the Park Commission to keep thinking of suggestions, while staff researches further policy and drafts a rough park equity policy. He repeated that determining the policy might be an ongoing and evolving piece of the puzzle. Meyer added that the policy could be affected by the advent of new sports, such as LaCrosse, which could come forward in a few years requesting field time. Callies asked how the Commission should handle new sport requests, as priority or given consideration. . Chair Arnst stated that she was optimistic that the Park and Recreation Organization they belong to would be able to provide them with valuable information regarding equity, gender equity, or field rest. 8. 2003 CIP DISCUSSION Brown reported that a check of the balances at the end of July, 2002, indicates that the Park Capital Improvement Fund is at a deficit largely due to the construction of Eddy Station. In fact, the Finance Director report shows the fund "owing", due to commitments to pay back the service debt on loans from other funds. He continued that the trail fund was depleted as well largely due to the Vine Hill Road and Covington Road Trail Projects. Brown encouraged the Commission to think outside the box and get creative in order to construct and fund any new projects. While the needs of the community need to be in the forefront, other available dollars for trail projects need to be investigated, like State Aid dollars. The Smithtown Road project will be reviewed by the City Council at its next meeting and ROW work will begin. In this case, State Aid dollars could be used to construct a trail there. . On a positive note, Brown stated that all of the CIP proposal projects have been completed. Chair Arnst concurred, stating that the Park Commission has met its goals, as well as, works to complete many good household items. In several cases, Chair Arnst indicated that the Commission has been motivated to look elsewhere for funding. Br~wn stated that the current plans include continuing with the park management strategy, the scope of services has been approved, and parking lot 4. Chair Arnst asked how the City planned to handle the Park Foundation commitment. Since promising $10,000 a year, which has not been delivered, Chair Arnst questioned how the City can continue to add the Park Foundation dollars in the budget, thus creating a $40,000 shortfall. Brown stated that Chair Arnst made a valid point, one that needs to be addressed at the City Council budgeting cycle work session. While the attempt was made to get creative when funding Eddy Station, the Park Foundation made a commitment to donate $10,000 a year through fundraising efforts, if that doesn't occur, the Park Commission has a deficit. Brown stated that the Park Foundation is a charitable organization, not connected to the City financially, although it has City Council appointees on its board. PARK COMMISSION MEETING MINUTES Tuesday, August 13, 2002 Page 8 of9 l Brown indicated that staff had discussed how to resolve the problem created by the Park Foundation, and had questioned whether the City would like to continue this relationship. He stated that the commissioners would be hearing more about this as time passes. Chair Arnst asked if the City was spending dollars to supply the Park Foundation with a staff person and why they could not just dissolve the relationship. Meyer questioned how the City could continue to write them in, when they have not as yet donated one cent. Brown maintained that as disheartening as it is to see the dollars, he had never seen a park commission complete all of its items on its 5 year CIP. He felt this was quite an accomplishment. 9. DETERMINE PARK COMMISSION ALTERNATE MEETING FOR SEPTEMBER. Meeting will be held Tuesday, September 17, 2002 at 7 P.M. at the South Shore Center. 10. DISCUSSION ON APPOINTMENT FOR P ARK FOUNDATION LIAISON . Chair Arnst asked why this was necessary based on earlier discussion. There were no volunteers. Young stated that after attending 3-4 meetings, he was very disappointed by the lack of representation and little business discussed. Brown stated that the Park Foundation had asked for a representative. Meyer asked if the Foundation could come make reports at the Park Commission meetings when necessary, in lieu of appointing a representative. Since the representative was a non-voting position, Young felt it unnecessary for the Commission to be there. He believed this to be a good suggestion. 11. NEW BUSINESS . Chair Arnst welcomed Commissioner Davis to the group. Callies asked for suggestions for the newsletter article. Chair Arnst suggested that she include a summary of the Open House meeting. Young felt the City should publicize the skate board demo at City Hall and Badger Park in October. Brown agreed and said he would contact Excelsior Community Library for further details. Meyer asked about the status of concession sales. Brown stated that the sales were not up to par, since they got a late start, they had bought an additional $1,000 cooler, etc. He indicated that they would consider a treat ticket system, similar to Bennett, for 2003. The concession status will be discussed at the upcoming Council work session. Brown pointed out that the sales began to break even once people started to realize the Concessions were there. I . . . . PARK COMMISSION MEETING MINUTES Tuesday, Alugust 13,2002 Page 9 of9 Chair Arnst asked if anyone had heard any further from the inspector. Brown said that no further contact had been made. In fact, Brown stated that he would like to challenge the health inspector's report over the winter since Eddy Station was built for concessions. Meyer stated that she was not satisfied if the City Council might consider giving up on the idea of Concessions at this early date. She felt they had much invested in its success and should give it adequate time to perform. Callies asked if there were an appeal process that the City Attorney could pursue with regard to the inspector's report. Meyer reiterated that, in her opinion, it was too soon to close the operation~ Chair Arnst agreed, stating that most businesses require a three-year start up. 12. ADJOURNMENT Davis moved, Meyer seconded, adjourning the Park Commission Meeting of August 13, 2002, at 8:55 P.M. Motion passed 6/0. RESPECTFULLYSUBNnTTED. Kristi Anderson Recording Secretary CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator .. DATE: Larry Brown. Director of Public Works .8't7 August 22, 2002 FROM: RE: A Motion Authorizing the Mayor and City Administrator to Enter into an Agreement with the South Tonka Little League for the South Concessions Stand. Comments from the City Council and Park Commission were received at the last City Council and Park Commission meetings regarding the South Tonka Little League Agreement for the concession stand at the south end of Freeman Park. The agreement has been revised and attached for the City Council's consideration. Staff has incorporated the comments received into the document, and has forwarded the agreement to representatives of South Tonka Little League (STLL) for review and approval. ~taff is recommending that the City Council review and approve the document. In turn, the contract will be forwarded to South Tonka Little League for execution on their part. . Key revisions to the contract pertain to how ownership and use of the building is to be released to STLL, and the requirement that the City of Shorewood be added as additional insured. These have been added to the agreement as discussed. -q~8 ft toJ PRINTED ON RECYCLED PAPER OPERATING AGREEMENT by and between City of Shorewood and South Tonka Little League THIS AGREEMENT made this day of , 2002, by and between the City of Shorewood, a Minnesota municipal corporation (the "City") and the South Tonka Little League, a Minnesota non-profit corporation ("STLL"). RECITALS WHEREAS, pursuant to the City Resolution Number 26-93, the STLL constructed a maintenance/concession building in Freeman Park; and WHEREAS, the Shorewood Zoning Code allows public recreational buildings by conditional use permit ("CUP") subject to certain conditions; and WHEREAS, the STLL constructed a 16-foot by 32-foot one-story building with decorative block walls and wood frame roof structure (the "Building"); and WHEREAS, the STLL expressly donated the Building to the City of Shorewood in 1996; and WHEREAS, the City and STLL desire to enter into this Agreement to set forth the respective rights and duties of the parties. NOW, THEREFORE, the parties agree as follows: 4.) Utilities. The STLL shall be responsible for prompt payment of all costs associated with utilities and utility services provided to the Building. 5.) Access. The City of Shore wood will provide reasonable access to the facility to meet the scheduling needs and activities of STLL. . . . 6.) Compliance with Laws. The STLL agrees to use, operate and maintain the Building consistent with all federal, state, county and local regulations including but not limited to building and health codes. 7.) ProJ:ertv Insurance. The City agrees to provide property and casualty insurance for the replacement value of the building. The STLL shall maintain property and casualty insurance for all personal property and fixtures located within the Building. 8.) Liabilitv Insurance. STLL shall provide workers' compensation insurance as required by law. In addition, STLL shall carry comprehensive general liability insurance, with limits of $2,000,000.00. STLL will furnish to the City, upon request, a certificate of insurance indicating said coverage is in effect. Also list the City as Additional Insured. STLL shall indemnify and hold the City harmless against any and all loss, damage and expense of any injury to persons, including employees of STLL, associated with the use of the Building, and for any loss or penalty resulting from STLL's violation of any law or ordinance. STLL agrees that it will indemnify and hold the City harmless from and against any loss for injuries or damages arising out of the negligent acts of STLL, its agents or employees. The City shall not be held responsible for any damage to materials or equipment of STLL by spoilage, theft, vandalism, fire or other causes. Said indemnification is not a waiver of any immunity to which the City would otherwise be entitled to, including but not limited to, immunities available under Minnesota State Statute 466.03. 9.) Licenses. Permits and Taxes. STLL will obtain all required licenses and permits for its concession operation, as well as collect and pay all federal, state and local taxes attributable to the concession operation. 10.) Accounting. On October 1 of each year, STLL shall provide an accounting to the City relevant to the concession operation. 11.) Assignment. This Agreement is not transferable to any other organization, agents, or assignees. IN WITNESS WHEREOF, this Agreement has been entered into as of the date first written above. SOUTH TONKA LITTLE LEAGUE CITYOF SHOREWOOD By: Its: By: Its: Mayor By: Its: City Administrator 2. ~ CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, AUGUST 6, 2002 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7:02 P.M. Roll Call Present: Chair Bailey; Commissioners Borkon, Gagne, Packard, and Woodruff; Council Liaison Garfunkel, Engineer Brown, and Planning Director Nielsen Absent: Commissioners Pisula and White . APPROVAL OF MINUTES July 16,2002 Gagne moved, Packard seconded, approving the July 16, 2002, Planning Commission Meeting Minutes as amended on Page 4, Paragraph 6, Sentence 1, change" criteria remained subject" to "criteria for granting a variance is subject to interpretation," and Sentence 2, change "develop owned property" to "develop their own property' and omit "in this case" from same sentence, and adding "She stated that at times, it seemed by not granting a variance, that the Commission unintentionally developed a hardship; thereby creating a criteria for variance. Motion passed 4/0/1, with Bailey abstaining due to absence at that meeting. 1. 7:00 P.M. PUBLIC HEARING-C.U.P. FOR ACCESSORY SPACE OVER 1200 SO FT Applicant: Jon and Julie Thornberg Location: 5525 Grant Lorenz Road . Chair Bailey opened the Public Hearing at 7:04 P.M., noting the procedures utilized in a Public Hearing. He also stated matters recommended for approval to Council this evening would appear on the August 26, 2002, Regular City Council Meeting Agenda. Director Nielsen explained the applicant had applied for a Conditional Use Permit (C.U.P.) to construct a detached garage on his property located at 5525 Grant Lorenz Road. Director Nielsen further explained the floor area of the new garage, when combined with the existing.attached garage and another accessory building on the site brought the total area of accessory space on the property over 1200 square feet. The property was zoned Single Family Residential, and contained 39,449 square feet of area. The proposed garage measures 24' x 26' and contains 624 square feet which would bring the total area of accessory space on the site to 1458 square feet. Access to the new garage will be provided by an existing driveway loop in the front of the house. With regard to meeting four criteria for granting a C.U.P., Director Nielsen noted the request met all criteria. However, he also noted the applicant's survey demonstrated impervious surface, as proposed, would reach 36 percent of the lot area where 33 percent is allowed. Additionally, he noted the survey indicated a significant amount of the landscaped area had plastic under it for weed control. Should that plastic be replaced with landscape fabric, the amount of hardcover would be reduced to 25 percent. Drainage and landscaping were not considered to be issues of concern given the size of the property. He also noted the new garage to be similar in character to the existing house and outbuilding. He PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 2 of8 recommended the C.D.P. be granted subject to the reduction of hardcover on the site to be at least 33 percent of the lot area. Jon and Julie Thornberg, applicants, were in attendance. Mr. Thornberg stated he had drawn on the survey the location of landscape fabric previously installed. He noted the accurate hardcover on the site to be 31.1 percent currently. Seeing no one present wishing to address the Commission on this matter, Chair Bailey closed the public testimony portion of the Public Hearing at 7: 11 P.M. Chair Bailey questioned whether the proposed project had the support of neighbors in the area. Mr. Thornberg responded affirmatively, noting all adjoining neighbors were in support of the project as well. Woodruff moved, Packard secouded, Recommending Approval of a Conditional Use Permit, subject to Staff recommendations, for Jon and Julie Thornberg, SS2S Grant Lorenz Road. Motion passed SIO. 2. 7:10 P.M. PUBLIC HEARING - C.U.P. AMENDMENT FOR STORAGE SHED ADDlicant: David Olson, rep. D.C. Wakefield, et. aI. Trustees Location: 24000 Highway 7 . Chair Bailey opened the Public Hearing at 7: 13 P.M. Director Nielsen stated the applicant, representing the owners of the office building at 24000 State Highway 7, had requested an after-the-fact revised C.D.P. to build a utility shed on the property. The shed was built in the northwest comer of the parking lot at the rear of the building. This location did not meet the setback requirements for the Residential/Commercial zoning district, and the applicant proposed relocating it to the northeastern comer of the western parking lot. Since the office building existed pursuant to a C.D.P. issued in 1981, a revision to the C.D.P. was necessary. Director Nielsen went on to explain the building complied with the zoning district setback requirements. Also, despite differences in calculations shown on the site plan, the shed did not take up required parking area, nor did it adversely affect the area. He also noted the application afforded the City the opportunity to correct an existing problem on the site as some landscaping on the west side of the parking lot had died, creating a gap in the . buffer. He then recommended, as a condition of approval, that this area be filled in with arborvitae, the number and size of which would be determined at the time a building permit was issued for the building. Subject to this requirement, he recommended approval of this amendment. Dave Olson, representative applicant, apologized for the misunderstanding of the specifications regarding requirements for a building permit. Colleen Fisher, 6175 Riviera Lane, stated she was the propertyowner immediately west of the subject property and had lived there for ten years. In that time, she stated, there had not been any arborvitae there and requested the Commission consider the addition of trees and fencing to the site as part of the conditions for approval. She stated there was a great deal of noise, and headlights would shine into the house. She believed a fence and trees would buffer more of the noise than the current landscaping, and she would like to see additional buffer as well as filling the gap of arborvitae in the current landscaping. Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:20 P.M. Commissioner Gagne stated he would be agreeable to restoration or completion of original landscaping with the addition of maintenance of landscaping as a condition of approval. However, he believed any further requirements be reasonably related to the shed. Should any violations of the original landscaping PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 3 of8 be remiss, more requests could be made of the applicant regarding compliance. Commissioner Woodruff agreed, stating the best option seemed to be restoration of original landscaping. Ms. Fisher stated she would rather see a fence than restoration of original landscaping. Mr. Olson stated the cost of a fence to be approximately three times that of landscaping, thereby making the removal of the shed far more cost effective with no need to restore any landscaping. Chair Bailey stated he believed restoration of the original landscaping to be an adequate solution. Commissioner Borkon agreed, noting the fencing should not be required. Borkon moved, Gagne seconded, Recommending Approval of a Conditional Use Permit Amendment fora Utility Shed, subject to replacement of landscaping arborvitae and maintenance of aU landscaping in tb,e future, for Dave Olson, rep. D.C. Wakefield, et. al. Trustees, 24000 State Highway 7. Motion passed 5/0. . 3. 7:20 P.M. PUBLIC HEARING - CU.P. FOR PUBLIC SAFETY FACILITY Applicant: Shorewood Economic Development Authority Location: 24140 Smithtown Road Chair Bailey opened the Public Hearing at 7:32 P.M. .' Director Nielsen explained that in January of this year, the City amended the Shorewood Comprehensive Plan to address the construction of a combined fire department and police department facility at 24140 Smithtown Road. TSP One, Inc., the architects for the project had made application for the necessary C.D.P. for the facility. He noted the presence of Nick Ruehl, project architect, at this meeting. Director Nielsen stated the subject property measured 249' x 1261', and contained approximately 6.85 acres and was zoned Single and Two-Family Residential. The north half of the site was also subject to provisions of the Shoreland District. Surrounding land uses and zoning to the north were noted to be the LRT Trail, and then Single-Family Residential in Tonka Bay; zoned residential; to the west were noted the Shorewood Public Work Facility and one single-family residence, zoned Single and Two-Family Residential; to the south were noted County Road 19, and then the Southshore Senior Community Center; zoned Residential/Commercial; to the east were noted Shorewood Lane and then two-family residential, zoned Single and Two-Family Residential. He went on to explain the proposed building and accessory parking areas were located on the southerly half of the site. The proposed building contained 28,603 square feet of area on the lower level, including the fire equipment bays. The upper level would have 25,917 square feet, including the parking garage for the police department. The total amount of hardcover proposed for the site was approximately 35 percent, well under the 66 percent allowed for public facilities. . Director Nielsen then went on to explain how the Public Safety Facility complied with the requirements of the Shorewood Zoning Code. With regard to setbacks, Director Nielsen stated the proposed site plan complied with all setback requirements for the Single and Two-Family Residential zoning district. He noted the 35-foot side yard, as well as the 35-foot front yard setback would be retained as green space. The building height complied with the 35-foot height limitation, as it was two stories. This height was noted to be the result of the site topography, tall interior spaces, and the direction to include a pitched roof. Parking on the site plan provided a total of 70 parking spaces, and was considered adequate for the most intense use of the building. He noted a condition of approval should be no on-street parking on Shorewood Lane or on the Public Works access drive. Director Nielsen noted Engineer Brown would address grading and drainage issues, as there appeared to be some items unresolved. PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 4 of 8 With regard to tree preservation and landscaping, Director Nielsen explained the trees in the middle of the site would most likely need to be removed, as would the smaller trees along the Public Works access drive. He stated consideration should be given to transplanting these smaller trees to other locations on site. The wooded area on the north end of the site would be relatively unaffected, as only one-halftqe site was being altered. He went on to explain 56 replacement trees were required under City policy. The landscape plan proposed those 56 replacement trees as well as twenty additional five-foot Techny Arborvitae bordering the police parking area. Landscaping of the upright ornamental shrub to be planted in the landscape planter on the south end of the building needed specification and was considered an important element of the south elevation of the facility. Director Nielsen also explained foUr areas of concern with respect to noise for the facility. As firefighters were called by radio or paging system, there would not be a need for a siren on the building. Fire engines would not turn on sirens until they would be on County Road 19. Additionally, the police department would be operating a firing range in the lower level of the building. He noted the construction and insulation of the building, as well as the dampening of the ventilation system was critical to muffle sounds. The police department also intended to have an area inside the building for dogs. An intent, if any, should be indicated as to whether dogs would be kenneled outside. Presumably when dogs were outside, they would be in constant control of their handlers. Finally, the mechanical equipment, including an emergency generator, must have sound attenuation so as not to become a nuisance to nearby residents. . With regard to lighting, he noted, it would be necessary for security reasons to have some lighting on the residential side of the building. These lights should be downcast, mounted as low as possible, with cutoff fixtures that would not allow the light source to be seen from adjoining residential properties. Trees along the east side of the building should be strategically planted to minimize the effect of lighting. Refuse containers would be contained in a covered enclosure on the east side of the building. Signage indicated as part of the plan included the location of a monument sign located approximately in the middle of the site in front of the southerly parking area. It was also expected some additional directional signage would be necessary. For example, the exit on the county road would be exit only. Director Nielsen concluded by stating the use of the site was consistent with the Comprehensive Plan, including the recommendation that activities be oriented toward the Public Works side of the site. . Traffic from Shorewood Lane was limited to return trips of fire trucks ant to firefighters arriving on the site. Emergency vehicles leaving the site would be limited to a driveway onto County Road 19. Director Nielsen also noted the anticipated use of signalization on County Road 19 alerting drivers and restricting traffic flow during emergencies. He also noted the attendance of Excelsior Fire District (EFD) Chief Mark DuCharme. Engineer Brown briefly chronicled the background of the 6.85 acre site, noting the site sloped both to the north and south from a high point near the southerly third of the lot. Existing topography varied extensively, and the site was open with mature trees scattered throughout the site. He then reviewed issues related to access, right-of-way, and easements, as well as grading and drainage, and sanitary sewer and water service. Engineer Brown noted the site to be challenging, as it was long and narrow, making it difficult to accommodate the necessary turning movements of the larger fire engines. In addition, Staff had recommended emergency vehicles leaving the site had to do so by turning onto County Road 19, and not Shorewood Lane in effort to minimize noise and inconvenience to residents along Shorewood Lane. Other needs associated with the driveway located 75 feet east from the intersection of Shorewood Lane and County Road 19, included the use of a drive through circulation pattern for the fire apparatus bays, for ease of entry and exit of larger vehicles. The proposed design allowed for construction of three PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 5 of8 separate driveways for the facility. The main entrance to the building for the general public and police officers would be located on the west side of the building, and access would be gained through the Public Works facility. Staff was recommending an access easement be compiled in favor of the subject site for use of the Public Works facility driveway. The second driveway accessed County Road 19. Engineer Brown explained Hennepin County representatives had reluctantly, after a great deal of discussion, agreed to allow access from the site directly onto County Road 19, if the driveway was used for emergency vehicles exiting the site responding to an emergency. Additionally, the County agreed to allow construction of a surmountable median design on County Road 19 to help channelize traffic. All other trips would have to utilize the main entrance off the Public Works driveway or on third proposed driveway on Shorewood Lane. This third driveway was 60 feet in width to allow fire trucks to align with the apparatus bays within a short driving distance. . Grading and drainage for the site also proved challenging. Grading would provide significant amounts of material generated by the placement of the building. In review, Engineer Brown suggested the material be placed further north of the proposed grading in effort to minimize cost by reducing the amount of w.aterial to be hauled away from the site, while maximizing the potential for any future development of the site. Engineer Brown also explained the site was located within the Gideon's Bay subwatershed of Lake Minnetonka, and was part of the Minnehaha Creek Watershed District (MCWD) on a larger scale. Staff had been working with the MCWD to provide rate control and to consider the feasibility of providing a water quality pond within the Gideon Glen project, in exchange for a dry pond on the public safety site. Consultants to the MCWD, however, were expected to recommend against this exchange, and therefore a rate control pond would be required for the site. . Engineer Brown also explained sanitary sewer service was available on the south side of County Road 19. Permission needed to be secured from the Metropolitan Council Environmental Services (MCES) division, requesting the ability to make use of the existing utility owned and operated by MCES. Also, a permit would need to be secured from Hennepin County allowing construction of the utility to cross County Road 19. He anticipated the County would require this pipe be placed within a casing pipe. He went on to explain Shorewood municipal water service was not available to the site, but water service would be supplied through the extension ofTonka Bay water service provided to the easterly boundary of the Public Works facility. This service would be governed by an existing cooperative agreement between the two municipalities governing all service extensions throughout the City. Plans also indicated storm sewer and watermain crossings would intersect the retaining wall along the west side of the site. Any crossings of the retaining wall were to be placed within a casing pipe extending ten feet either side of the wall to prevent unnecessary tear down of the retaining wall should the utility need repair. Of particular concern to Engineer Brown, was the challenge to the timing of construction of this project in coordination of reconstruction of County Road 19 in that area. As a result of numerous factors, Engineer Brown recommended the application review be continued to the next Planning Commission Meeting of August 20,2002, to allow resolution of these issues Eric Rousar, 5475 Shorewood Lane, and adjacent property owner, thanked the Fire District Chief and local firefighters for all their heroic efforts, but stated he had criticism for the site. He expressed concern for the driveway entrance on Shorewood Lane to the site as there were many small children in the area and he was concerned for the use of larger trucks as well as the fIrefighters arriving with all due diligence. Also, he was concerned for the anticipated noise from the firing range. He stated he believed the facility PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 6 of8 to be palatial and beautiful, but wondered if there was to be any additional future development planned for the site. Ron Rousar, 5585 Shorewood Lane, expressed concern and frustration with the perceived changes to proposed plans for the site. He stated he was very supportive of the police and fire departments, but found the design confusing as it seemed not a lot of thought had been given to the residents in the immediate neighborhood. He was concerned about the noise of the firing range, removal of shrubbery and perceived lack of landscaping, and traffic on County Road 19 attempting a left hand turn when fire trucks were returning to the bay area. He also expressed disappointment with the current house on the site as it had been burned in a training exercise, and he noted the presence of juveniles on the site as well as the lack of aesthetics. He also questioned why this site had been chosen if it was so difficult to work with in the design and construction of the facility. Jean Tisdale, 85 Brentway Avenue, Tonka Bay, Minnesota, expressed concern for any construction to the north end of the property. She stated she would like to see a buffer left on the north end of the property. Robert DeYoung, 5570 Shorewood Lane, stated there were many children in the area, and he was concerned for the driveway entrance location on Shorewood Lane as well as noise from the firing range, dogs on site, and general safety surrounding the entrances to the site. . Jeff Anderson, 95 Brentwood Avenue, stated he was in agreement with Ms. Tisdale's concern and was concerned the landscaping buffer would diminish over time on the north end of the property. Ron Rousar also questioned the long-term plan for the site. Chair Bailey closed the Public Testimony portion of the Public Hearing at 8:20 P.M. Commissioner Gagne questioned the reason the mechanicals were positioned near residential property, and stated he believed signalization to stop traffic at the County Road 19 intersection with Country Club Road and Smithtown Road to be critical to the safety of the residents in the area. Chair Bailey questioned Engineer Brown about the necessity of the flow through design for the apparatus . bays as well as the grading differential on the sites. Engineer Brown stated Chief DuCharme would address the design of the apparatus bays, and the steep grade between the sites made an ingress/egress onto the Public Works driveway inappropriate. In response to Commissioner Borkon's questions, Engineer Brown stated the County Road 19 project had been expanded to address the sight lines and distances from the area immediately east of the Smithtown Crossings Shopping Center to Shorewood Lane. Commissioner Borkon also questioned whether the driveway on Shorewood Lane could be moved closer to County Road 19. Engineer Brown stated this issue could be reexamined, however, he cited problems with issued related to the fire trucks being able to get into the driveway from an entrance near the road. Also, he stated should there be any traffic stacked on Shorewood Lane waiting to enter County Road 19, additional hazards would be created by having a fire truck waiting to enter the site. Commissioner Borkon also questioned the need for placement of the maintenance area at the south end of the apparatus bays versus the north end, thereby avoiding the necessary turning difficulty. Director Nielsen stated additional landscaping could be considered to further screen the house across the street from the driveway. Chair Bailey stated he was concerned for the responders to enter the site from the Shorewood Lane entrance. .( PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 7 of 8 It ;, Director Nielsen explained that when compared with other potential for growth on that site, such as town homes, volume on the roadway would be less than other alternative uses of the site. He also stated firefighters were in the business of safety and would most likely use safe driving tactics to arrive at the site appropriately. . EFD Chief DuCharme explained the driveway on Shorewood Lane was also being placed in the flattest location as possible to align with the apparatus bays. He also requested the Commission consider the implications of erratic driving patterns of firefighters attempting to arrive at the station as they currently live and drive through residential areas and had the same potential for ticketing by the police as any other resident. He went on to explain the EFD maintained the fire trucks themselves with respect to minor maintenance items, however, there were times when a truck must be repaired at the statiortby a mobile repair service. This required the truck to. be out of the working area, and thus necessitated placement at the end of the bays. He further stated he believed very strongly in the philosophy behind providing drive through apparatus bays. He cited safety as being the main issue warranting this design. He stated a great deal of effort had been put into the design with thoughts of response and safety for all. He also stated the building had been designed to fit into the hill and efficient use of space had been planned. Nick Ruehl, architect for the project from TSP One, Inc., explained approximately six site alternatives had been developed with regard to site topography and grade differential. These designs had been working with constraints of good design practices, as well as all ordinances and governing regulations. He went on to explain representatives from Hennepin County, when discussing the potential for any egress onto County Road 19, eliminated almost all previous design alternatives. This design was the culmination of a great deal of effort and thoughts of many people involved in this process. . With regard to the building, he explained there was a balance of public and private spaces to be achieved. Private spaces were to be placed on the lower level of the design and public spaces above. He stated the concrete walls and insulated ductwork could be buffered enough so that the firing range would not adversely affect the neighborhood. The emergency generator would sound during short periods of time during the day for testing once a month and during emergencies, such as a power outage. He also stated the maintenance apparatus bay belonged on the end of the building, and noted there would be no outdoor kennels for dogs, although further clarification would be made at the next meeting as to the use of the kennel space inside. Much discussion ensued regarding the lack of future plans for the site. Director Nielsen stated the intent was to maintain the integrity of the current site as much as possible, and there were no future plans for expansion that he was aware of at this time. Mr. Ruehl explained the responders needed to be able to see the parking area as they were driving onto Shorewood Lane, thus, the use of trees versus heavy shrubs had been utilized in the landscape plan for the site. In response to Commissioner Gagne's question, he explained the mechanicals could be enclosed so that no additional sound than those found in residential units could be achieved. Commissioner Woodruff questioned the length of time the building was.. anticipated to serve the community. Mr. Ruehl explained the building needed to achieve more than fifty years in its current capacity, thus the use of low maintenance, high durability materials had been proposed. In addition the shape and form of the building demonstrating a civic character had been planned to blend into the residential neighborhood. He noted this project had been very carefully sculpted as all parties involved were concerned for the size and scale of the building, and all thought this appropriate. Commissioner Gagne clarified people would be on site twenty four hours a day, and prisoners would be detained, but not held on site for longer than a limited number of hours. PLANNING COMMISSION MEETING MINUTES August 6, 2002 Page 8 of 8 .. .. Chair Bailey expressed concern for the noise from the firing range, and questioned whether the loads could be limited and noise levels quantified to achieve noise criteria. Gagne moved, Borkon seconded, continuing this matter to the August 20, 2002, Planning Commission Meeting. Motion passed 5/0. Chair Bailey explained public testimony would be taken at the next meeting as well, should anyone wish to make further comment on this matter. A brief discussion ensued as to the outcome of the current structure on the site and its removal. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. DRAFT NEXT MEETING AGENDA . Director Nielsen stated there would be a Public Hearing for a Conditional Use Permit for a Public Safety Facility continued from this evening as well as a Study Session including final discussion of all Planning District Area Plans slated for the next Planning Commission Meeting Agenda on August 20, 2002. 6. REPORTS Liaison to Council Commissioner Woodruff, reported for Commissioner White, on the July 22,2002, Regular City Council Meeting (as detailed in the minutes of that meeting). Liaison to LCEC There was nothing to report on at this time. Other There were no other reports. 7. ADJOURNMENT Gagne moved, Woodruff seconded, adjourning the Planning Commission Meeting of August 6, 2002, at 9:43 P.M. Motion passed 5/0. RESPECTFULLYSUBMrrTTED, Sally Keefe, Recording Secretary ... . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM . TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 1 August 2002 RE: Thornberg, Jon - C.D.P. for Accessory Space in Excess of 1200 Square Feet FILE NO.: 405 (02.23) BACKGROUND . Jon Thornberg has applied for a conditional use permit to construct a detached garage on his property located at 5525 Grant Lorenz Road (see Site Location map - Exhibit A, attached). The floor area of the new garage, when combined with an existing attached garage and a small accessory building near the swimming pool brings the total area of accessory space on the property over 1200 square feet. The property is zoned R-1A, Single-Family Residential and contains 39,449 square feet of area. Exhibit B shows the location of the existing house, garage, accessory building and the proposed garage. The existing house contains approximately 2904 square feet of floor area on the main floor and one half of the lower level. The existing garage contains 744 square feet of floor area. The small accessory building contains approximately 90 square feet. The proposed garage measures 24' x 26' and contains 624 square feet which brings the total area of accessory space on the site to 1458 square feet. Accessto the new garage is provided from an existing driveway loop in front of the home. ft ~J PRINTED ON RECYCLED PAPER #lA. .. Memorandum Re: Thornberg CUP 1 August 2002 ANAL YSIS/RECOMMENDATION Section 1201.03 Subd.2.d.(4) of the Shorewood Zoning Code contains four specific criteria for granting this type of conditional use permit. Following is how the applicant's proposal complies with the Code: a. The total area of accessory space (1458 square feet) does not exceed the total floor area above grade of the principle structure (2904 square feet). b. The total area of accessory space does not exceed ten percent of the minimum lot area for the R-1A zoning district (.10 x. 40,000 square feet = 4000 square feet). . c. The proposed garage complies with the setback requirements of the R-1A zoning district. The new garage will be located in. a small clearing in the wooded area in the front of the lot. A paved loop driveway already exists on the site to serve the new garage. Hardcover, as proposed will reach 36 percent of the lot area. It is worth noting that the survey indicates that a significant amount of the landscaped area has plastic under it for weed control. This presents a desirable opportunity to reduce the amount of impervious surface on the site. For example, if all of the plastic were replaced with landscape fabric, the amount of hardcover would be reduced to 25 percent. Given the size of the property and the number of trees at the rear of the property, drainage and landscaping are not considered to be issues in this request. d. As shown on Exhibit C, the new garage will be similar in character to the existing house and outbuilding. As such the roof lines, materials and architectural character of the garage are consistent with the principle dwelling. . In light of the preceding, the applicant's request is considered to be consistent with the requirements of the Shorewood Zoning Code. Given the wooded character of the lot, additional landscaping does not appear to be necessary. It is therefore recommended that the conditional use permit be granted subject to reduction of hardcover to at least 33 percent of the lot area. Cc: Craig Dawson Tim Keane Jon Thornberg -2- ~ LAKE MINNETONKA \ \ \ ,I. --- -;:/'? ? /' /' -:;/ c:.~.p __l-- -:;://' -,-1 p.\ u1 r-__~.----- :--- /- e~~2i ? ....-t..-==- ___ - -;::::- ::-- ::-r ....-::=:--- -- E ::::::::- :/- ,- ~ ,I ^B ~- .--~ CL~--- ~ ,...-- i..---" ~ .--"--- ~ ..-J~ t //" - ~:::---. ~ ~. 0 I- ~ 1 I- 0 ~(~ v.//" ~ ~ ~ e- O _ ~ ,I. j ~ ;: ,1.'\)5: ,I. - T.-7 ,I. ~ Rl DG E ~ 1 ~ 0 <t.~ ------- \ 0 V AlliIl~)w t Sl b ect. J -:-;"" rN pro ,..IL: JA1 . ::/ ~ ~ ~ N( IHI >-..n ~/-3" (~~ \.'" n::JI I '17<<> ~ I \ \ LCl I ~ . ELMR DGE ( 1 eIR j;;;;1 u Rr 10 THGA TE "c'R 1 \ ~~ I I ,I. ,j ,I. ~v ,I. ',1. \ ~ o~~-bc -I Ras'~ .A :c (/) ~I o ~ < m \ I ~~ ~ ~ l' .I_~~ l-J.--L--L-. A~ ___---- ~V; l!~ a/ - - 400 I o 400 Feet I /:J. N Exhibit A SITE LOCATION ~~ -- . . .... .! 0 ~ .~ t~ ~ eo 1f PcB . .;~i '" on 111 ~ 0\ ~ e~ 1 8'~ ~ .JP~ z 0 !:I U '" EI1U - - "' . ." 'tI ,It' 'X ()~ ~ ......'09.15-... UlllfY _--- __A ~-- lIP" -- -- to.. Q(tlInD9'..- -- .- --- ...- -- -- I 1 I 1 I I L1 I -I I I 1 1 1 I I I I 1 1 1 ..I & I II I "1- -t-;:E- I I I 1 1 1 I I I II ::::il 1 T-liT I I I 1: I I 1 I I 1 I I .1 ~l I I I LI I I . 1 - ~ J 1 -:'1 , ~I ~8 ~:B ellN 001 zl - I L-. IJ !i \ ~ u UJ ~ ' ~ 0 o ... e:l I~ ~:I II I 1 1 I !~- 1 ~ ~'i' I ~T' \~ ...1 --t-. ~l ~ " 1- ~ \J ....., .... o - L~"tIH ~ d M "O~.6/..00 S a Exhibit B SITE PLAN/SURVEY ! 1 44.d- ~L FJ. The Home Depot # 2802,5650 MAIN ST, NE, FRIDLEY, MN 55432, (763) 571-9600 Tohu Jul 18 12:07:44 2002 The materials in this garage will cost $1523.65 This Price does not include any File saved as: f:\dn\garages\7180AA62.GAR Drawing: 3-Dimensional View . . Roo+ H-o V\ c= ID M~Tc:...k Sid ,'^ ~ A"" eJ. ::JotJ nOY'~ be~ S-~ z..S' G y' ~ ~ -r Lo yo ~ .,... ~ f<J. Skor~ wooJ.. Exhibit C PROPOSED GARAGE CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY SPACE TO JON AND JULIE THORNBERG WHEREAS, Jon and Julie Thornberg (Applicants) are the owners of real property located at 5525 Grant Lorenz Road, in the City of Shorewood, County of Hennepin, legally described as: "Lot 1, Block 1, Birch Bluff Woods, Hennepin County, Minnesota, except Road."; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the construction of accessory space exceeding 1200 square feet; and . WHEREAS, the Applicants have applied to the City for a Conditional Use Permit for the construction of a detached garage which, when combined with existing accessory space on the property, will bring the total amount of accessory space on the property to approximately 1458 square feet; and WHEREAS, the Applicants' request was reviewed by the City Planner, and his recommendations were du1y set forth in a memorandum to the Planning Commission dated 1 August 2002, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held alJ.d the application was reviewed by the Planning Commission at their regular meeting on 6 August 2002, the minutes of which meeting are on file at City Hall; and . WHEREAS, the Applicants' request was considered by the City Council at their regular meeting on 26 August 2002, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: .' FINDINGS OF FACT 1. The total area of accessory space (1458 square feet) does not exceed the floor area above grade of the principal structure (2904 square feet). 2. The Applicants' lot contains approximately 39,449 square feet of ate a, and that the total area of accessory space on the property will not exceed 10% of the minimum lot area for the R-IA Zoning District in which it is located (4,000 square feet). 3. The design and materials of the garage are compatible with the architectural character of the existing home. -1- :tf1A 4. The proposed garage complies with all setback requirements for the R-IA District. CONCLUSION 1. The application of Jon and JulieThomberg for a Conditional Use Permit as set forth herein above be and hereby is granted. 2. This approval is subject to the Applicants reducing the total amount of impervious surface on the property to 33 percent or less. 3. The City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of , Titles. ADOPTED BY THE CITY COUNCIL bfthe City ofShorewoo,d this 26th day of August 2002. . WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR . -2- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 2 August 2002 RE: Wakefield, D.C. - Revised Conditional Use Permit FILE NO.: 405 (02.24) BACKGROUND . Mr. Dave Olson, representing the owners of the office building at 24000 State Highway 7 (see Site Location map - Exhibit A, attached), has requested an after-the-fact revised conditional use permit to build a utility shed on the property. The shed was built in the northeast comer of the parking lot at the rear of the building. This location does not meet setback requirements for the R-C, Residential/Commercial zoning district, and the applicant has proposed to relocate it as shown on Exhibit B. Since the office exists pursuant to a conditional use permit issued in 1981, a revision to the c.U.p. is necessary. ANALYSIS/RECOMMENDATION Despite the building being started without the necessary permit, the request is quite simple. As shown on the site plan, the building complies with R-C setback requirements. Although the parking calculation shown on the site plan indicates that 85 spaces are required for the building, it failed to take into account the 10 percent floor area reduction allowed for calculating parking spaces. Consequently, the shed does not take up required parking area. This application does provide the City to correct an existing problem on the site. Some of the landscaping on the west side of the parking lot has died, creating a gap in the #. ~" PRINTED ON RECYCLED PAPER #- 7. 13. . . Memorandum Re: Ohland Interim Use Permit 9 July 2002 buffer. It is recommended as a condition of approval that this area be filled in with arborvitae, the number and size of which will be determined at the time a building permit is issued for the building. Subject to this requirement, approval is recommended. Cc: Craig Dawson Tim Keane Dave Olson -2- '-.../ 01 ~~~ ~ ~<;:.. CHANHASSEN/CARVER COUNTY 400 I o 400 Feet I ~ N . Exhibit A SITE LOCATION Wakefield - Revised C.u.P. S~::. 5iJ :a:;tlJ.i'<AI.J 00"1. ~G c;oa .... 'i%/~1 :Q;""Jb.II~ :-::>NI-..b:JIoIJ 'tmAVI~H9'H 'H.I.>lq.j .08 '3..L '<I.LS.. I ,O~ I ,0 I ,Ov ,0 '.J.:I'l:lIS '7:%''''1. : Y3W SlNV,Jilr";' ~. ' % 'Z.'9' : '::J~ 9\'I1Q11~' $'iiL>O'd I~~I '.1d '/P.!i oo/l.'LS ; '3J.1G <:10 v=hW ;atv'l^ll'l'o..UW .i . o-6/.. ,... ... ~ o '11 :< o ;, ~ ,." +,"'W liD" 1." . j '~V.~~-;:l.' ..,~u-~i.~{ !F. '.... ''\~.'......... :;:, .."",~ . . . "' '~ .." Z co<C ....~ ..... p... :-8~ "cf-4 ~- ~CI) %DOl. . ~Ol" ~I"(', " 1 t. ~ .j. I. x. .,.,01' - ... ,- - '+-< o - (l.) ~ ~ . . ~ ~ - r::: d ~ ~ - o o I C) ~ ~ Exhibit C PROPOSED BUILDING .~ ... . . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR D.C. WAKEFIELD WHEREAS, Dave Olson (Applicant) representing the owner of the real property located at 24000 State Highway 7 in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS, the Applicant has applied for a conditional use permit to build a utility shed at the rear of the property; and WHEREAS, Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 2 August 2002, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 6 August 2002, the minutes of which meeting are on file at City Hall; and WHEREAS, Applicant's request for conditional use permit was considered by the City Council at their regular meeting on 26 August 2002, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1.. 2. 3. 4. 5. FINDINGS OF FACT The Subject Property is located in an R-C, Residential/Commercial zoning district. The Applicant proposes to build a utility shed measuring 10' x 12'. That the City Zoning Code requires a 25-foot rear yard setback and 10- foot side yard setback for the R-C zoning district. The proposed building will be located 50 feet from the rear property line and 12 feet from the side lot line of the site. . A gap exists in the required landscape buffer at the rear of the property. 6. The number of parking spaces required for the office building on the property is adequate to allow one of the spaces to be used for the location of the shed. -1- ", . . CONCLUSIONS A. Based upon the foregoing, the City Council hereby grants the Applicant's request for a conditional use permit subject to: 1. The Applicant must plant Arborvitae to fill in the gap in the existing landscape buffer. The spacing of the plants shall be the same as the existing vegetation and the size of the plants shall be a minimum of four feet (balled and burlapped). 2. The owner of the property shall at all times in the future maintain the landscape buffer located at the rear of the property, replacing any dead plants as directed by the City Zoning Administrator. B. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of August 2002. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR -2- "' . I' . . Legal description: "That part of Lots 16, 17 and 18, Linden Park, Hennepin County, MN, according to the plat on file in the Office of the County Recorder in and for said Hennepin County, lying southerly ofthe north 295 feet thereof (as measured at right angles to the north line of said Lot 18)." Subject to easement for state trunk highway number 7 per Final Certificate Document No. 343 9216. Exhibit A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM. TO: . FROM: DATE: RE: FILENO.: BACKGROUND Planning Commission, Mayor and City Council Brad Nielsen 1 August 2002 South Lake Minnetonka Public Safety Facility - C. u.P. 405 (01.11) In January of this year, the City amended the Shorewood Comprehensive Plan to address the construction of a combinedfrre department and police department facility at 24140 Smithtown Road (see Site Location map - Exhibit A, attached). TSP One, Inc., the architects for the project have now made application for the necessary conditional use permit for the facility. . The subject property measures 249' x 1261', contains approximately 6.85 acres, and is zoned R-2A, Single and Two-Family Residential. The north half of the site is. also subject to the provisions of the "S", Shoreland District. Surrounding land uses and zoning are as follows: North: West: South: East: Hennepin County Regional Railroad AuthorityR.O.W. (LRT Trail), then single-family residential in Tonka Bay; zoned residential Shorewood Public Works Facility and one single-family residence; zoned R-2-A County Road 19, then the South Shore Senior Center; zoned R-l C Shorewood Lane and two-family residential, zoned R-2A ft ~.1 PRINTED ON RECYCLED PAPER #7. t.. Memorandum Re: SLMPSD-C.U.P. 1 August 2002 As shown on Exhibit C, the proposed building and accessory parking areas are located on the southerly half of the site. The building contains 28,603 square feet of area on the lower level, including the fire equipment bays. The upper level has 25,917 square feet, including the parking garage for the police department. The total amount of hardcover proposed for the site is approximately 36 percent, well under the 66 percent allowed for public facilities. Additional background relative to the project is found in the applicant's design narrative, excerpts of which are included as Attachment I of this report. Following is a list of exhibits associated with the project: . A - Site Location B - Existing Site C - Site Plan D - Floor Plan"':" Lower E - Floor Plan - Upper F - Building Elevations G - Cross-Sections H - Grading and Drainage I - Tree Removal/Preservation J - Landscape Plan ISSUES AND ANALYSIS Following is how the Public SafetyFacility complies with the requirements of the Shorewood Zoning Code: . A. Setbacks. The proposed site plan complies with all of the required setbacks for the R-2A district, including the 35-foot front yard setback from County Road 19 and the 35-foot side yard from Shorewood Lane. Proposed parking areas observe the same setbacks as structures within residential districts. B. Building Height. Although the proposed building is only two stories, it just complies with the 35-foot height limitation for the R-2A district. The height is the result of three factors: 1) site topography; 2) tall interior spaces; and 3) direction from the City for the building to have a pitched roof. C. Parking. The site plan provides a total of70 parking spaces, 23 of which are exclusive to the police department. The remaining 47 spaces are considered to be adequate for day-to-day activities. The fire department periodically conducts training that includes other departments. Attendance ranges between 75 and 100 people. The Zoning Code suggests that parking for meeting facilities should be based on one space per three seats. Assuming that training attendees will car pool to some extent, parking is considered adequate for the most intense use of the -2- Memorandum Re: SLMPSD - C.D.P. 1 August 2002 building. A condition of approval should be that there should be no on-street parking on Shorewood Lane or on the Public Works access drive. D. Grading and Drainage. These items.will be addressed under separate cover by the City Engineer. Apparently he has identified issues that remain unresolved as of this writing and may suggest that the hearing be continued for two weeks. E. . . Tree Preservation, Reforestation and Landscaping. Since only one half of the site is being altered, the wooded area on the north end offue site will be relatively unaffected. Exhibit I shows that most of the trees in the middle of the site, including some of the trees that border the Public Works drive will be removed. Serious consideration should be given to trying to transplant the smaller trees along the Public Works drive to other locations on the site. The property is subject to the maximum tree replacement required by Shorewood's Tree Preservation and Reforestation Policy. Based upon the size of the site, 56 replacement trees are required. The landscape plan proposes 56 trees that meet or exceed the minimum size requirement. In addition,. there will be 20 five-foot Techny Arborvitae bordering the police parking area. The landscape plan does not specify the type of upright ornamental shrubs that will be planted in the landscape planter on the south end of the building. This is considered an important element of the south elevation of the facility. F. Noise. There are four areas of concern with respect to noise. The Fire Chiefhas indicated that it is not necessary to have a siren on the building. Firefighters are called by radio and pager systems. Fire engines leaving the site will not turn on their sirens until they are on County Road 19. The police department will operate a firing range in the lower level of the building. Since this will often be used at night, it is critical that the construction and insulation of the building and the dampening of the ventilation system be adequate to muffle sounds. The police department also intends to have an area inside the building for dogs. Presumably when the dogs are outside of the building they will always be in control of their handlers. The applicant should indicate whether there is any intent to kennel the dogs outside. Finally, the mechanical equipment, including an emergency generator must have sound attenuation so as not to become a nuisance to nearby residents. G. Lighting. While most of the lighting for the site occurs on the west side of the building, it is necessary for security reasons to have some lighting on the residential side of the building. These lights should be downcast, mounted as low as possible, with cutoff fixtures that do not allow the light source to be seen from adjoining residential properties. Trees along the east side of the site should be strategically placed so as to minimize the effect of the lighting.l -3- Memorandum Re: SLMPSD-C.U.P. 1 August 2002 H. Trash. Refuse containers will be contained within a covered enclosure on the east side of the building. 1. Signage. As of this writing the only indication of signage is the location of a monument sign located approximately in the middle of the site in front of the southerly parking area. This sign must be at least five feet from the property line, may be internally lit, and is limited to 20 square feet of area. In addition, a wall sign may be located on the building. It is expected that some additional directional signage will be necessary. For example, the exit on the county road will be exit only. . RECOMMENDATION From a planning perspective, the proposal appears to resolve the issues raised herein. The use of the site is consistent with the Comprehensive Plan, including the recommendation that activities be oriented toward the Public Works side of the site. Traffic from Shorewood Lane is limited to return trips of fire trucks and to firefighters arriving on the site. Emergency vehicles leaving the site are limited to a driveway onto County Road 19. Only the grading and drainage issues remain unresolved at this time. Subject to the City Engineer's review and comments and those of the Minnehaha Creek Watershed District, it is recommended that the conditional use permit be granted subject to the recommendations herein. . Cc: Craig Dawson Larry Brown Tim Keane Tom Schulke Mark DuCharme Bryan Litsey -4- FROG ISLAND ( 400 I o 400 Feet I L N Exhibit A SITE LOCATION South Lake Minnetonka Public Safety Facility - C.D.P. . . 'JA . ~ . .;.0'1 ! I!!!Dl bl. ~ 'S~ ~~8 8~~~t.:-i:s ~o · ~ fa . ~~ ~t1:1 I! ~I . >!~ci~J:~ II ~ "li.J! I . Sg.rn 51, ~~ g l!~ 1..1 t:Q t:e.~ . i II I. ,.u ~ ~ ill I . . = iii, ~! .. ail ~ ;.1. ~ ~ I I~I i Q t n~11 p~' . . - I., is i'~' " , "I I. I ~i ;:il. ! It t ~!i I Ii ~ li~~ "r: . Ii I! I! -!I Iii. ! I;'M-.I Ii ._1 ~ . I ..sl.o . , I! I Ii · i ,1'1 I Iii 11111111111.llllllllI11!J ."I.+U...~.t if H H U I.. I: I Ii 11' · I. dlllll.! 11111. ;llli1111111141111 o....l~~~.~...I,....~...~ 5 ES i " ~ I i~~j ; I 1=I~i. liE a I i I' ! I;EI I I", ! ' .. - E.illi~ I III!. i I 'i !;I!I 111~tll . .! I .1 U. II!" I i .. III!!; 'lit 1Ii ; Ii II-!:!!: a ~~ I ",! @u;: oe . IiI .li'! il~~lil!IB~.1 . J '!I! . .n n. n 'Ii' II II II! ) 1m- ... . . ::~ "-. ..' .., .. . .. ... ..- "':"J",.- -.:s :..':: s .:.~ ' I 1 . ; i ; Exhibit B EXISTING SITE SLMPSD c.u,p, . ~ ~() ~i ~ f~ .~ f' r~ , , , . PRoPosED BUILDING _'IO~lUIlI 'ClII__LAftUl' ""}7~ ~ ~ U' U'~< ~. ~ Z '0.. '0.. 1147.83 'c.. I N SOO.02'09t'E 1 -" , J ;rt' N ft · J 0 .. 0 , NOTES LEGEND ~ _.....'lll..._.... _M.ID._(IOIII __l8l/I'IOIIt a:m:m ___W.IIJI !!fUS--- CES:l---- 1. Al.APPUCMl&__'IO,_cr_-- - 1.0BUU.__mM._____ FI!I.llu.'IIllIr. S._W_Cl1.s,______ - ,_'lll_PINlI_~__LA'IWT_ - L_~__Y.IIlITMUllII__1III_ 01_ OIl_CfWN.ll. ..AI.__IIIotU..~____ CITY OF SHOREWOOD SUBMITTAL CONDITIONAL USE PERMIT o . TSP Qne.lnc. . . AIdl....... I!ngMemg lnflIIlorlMlgft ~.:= 0 .~===. 11_- lSI == -'!"- =====.. =~~~ "'.... br iIIIIlIIif........ . ~....~ 0- UIlIl ..........ml!- ~ ....A:aL- =-~.=:r-f.D-:E Pn>]oct'l1llo: SOUTH LAKE MINNETONKA. PUBUC SAFETY FACILITIES. WEST SITE ~-t j:- Illeot 'IIIIc GEOMETRIC AND FINISHING PLAN ....- ~ ...... 118102 _-. D'll' _-. DU ~'IlIl'0n0 IIlO. ..1!!!! I~~ I Exhibit C SITE PLAN , , ~ __________________ ~2' 1Ih_ ~ ,..~....__ ------------------------------------------ - -.. ---------------------~ .-..-.---..-..----..-..-..-..-..-..-..- . _.--.._.._-_..__._.._.._.._..__..__.._..__._.._._~.I..--._.-- ~ ~_. .. .. ... -..... ..- .;,;;. r;;;:;;.=;;ii' -,::.- -.;;...] -:::- C"44' ~ l~"- \ ...I'-r I I ...... .'. I~I~ Ii (( ", .. --0 I n -~ ....-.-, - "- . {tJ~. ~- I.... ~l Q ~ I!!!l Wi. It . , '. J: . l'r: . 1r '. ." t% . . ,~f>::. .... '::.......... . c_. ~ r-f - .. ---~ 7,,~ &. A '~r ~l~ ~Ir-~l '" I~. / ~;f\::~7". lit ~ I fB III ill I JIIYBIl b...u .. ~__ ...-1 I L___..J "*' ~ ~ If ~ I" ~ ~ f'\.....,7 , -:-_....._ ~ n I~ r-- . ~ .~I =IIQ)~ ~ EiH~-~ .~... ."~ -. ...! l ..............~~l ". .-11.1 II ==- "~I- = 17 ..r l 1r-, ..." ~ .. - 'tl l~ ~ -.=, "'V~t'Y\" /"'-v"",! I ~l~ \ e j I I & . . t 1. . I J I , i i.'!.I ilt " -I I, 11:1 ....f' "10....... .. , . , '" ~ .----------.-- ": \ \ \~ i ..... \-j l~ -""\ \ \ \ \ \ \ ( _...r'\ * \ ~ ."\"0 ~ 4 ~~ ~ '=i.. I \Ir .................... ~ : ~.. ~ \ , ...- : I ~ ! _-.----..------.-.- \ . 4- \ ---.-..-.-..------.--.-..-..-.-..-!--.-..-.-.--..-..-..-..-.-- \ t>... _.._._u_._u-..-..-..-..-..-..-.. . -.......... . ____._______----------------- . . .._..__.....-_.....l .. ------------.-..---..------.--------.--.---.,---------..-.------------..---..---.----.---"..---..--- ,...~ --.-. .-..-.. ---.----.. -..---.. ---. .-......,... -"- ..- ..-..- '.-' .-----~_.---------- . ~ 'r -.JUIrD!ImC. 1"\ v ~ - ..., . I I I I L II:I!!i!I!1l!l * ~ ....'" "D'-II' 't4' ......... ~.-r " ~ \ ~ ii ~ Exhibit D FLOOR PLAN - LOWER ...'.c' I!!!!Il!!l!!lll ~~YJ pC>>~~$ -. .-1---------.-..,;7---------------------- \ ..,-r ' " "- -..-..-...- ----...-.-..-.. 84' __J r--, - ~ .0.... ""4' I I I I .)-.A~~4~~~' ..~, 'I-A. 'I I I . \ I I I I I I I I I @ ~~9.~. ~~~ ~\ KEY PLAN AREA "A" AI:n:A OQ.' I I I I . -- LpWER LEVEL . TSP One Inc. ~ EngIneeIIno I/UIlOt DeIlOlI .i -==== [3 ")1.. ......,. . I0Il- ..:i:== IX! "'lIIll- ...- -.- ..A:M..- ~'--'lIIIl!i5 ~FUS .- :L . ~ ~~~:~~~ ~'#~~ ~ .......'Nc SOUTH LAKE MINNETONKA PUBLIC SAFETY FACILITIES West Site 8hareW'00d. 111M SllttC'ltIlI: ~ ~ ~ !Xl :::l cr. !:: :a ffi c.. ~ll:I:1 C.U,F. NORTH 7-08-02 ffi I ........._ ":.:':~~""!'1= Pwlld\8'-- ~ II; b - arrllYllDllll'Jll liliiii '-- -- q~ ~~ . ~~ zp:! , ,~ ~ ~ ~ -0 >: s;: z C "0 "0 e f1~q1 Og~~ o g: 'l75! :;0..... ""Ctr.I ~ I I ~ ( ....p I I ~~ ~ ~ I :;0 :E PERMIT SUBMITTAL -'" .../ .~ ;,~ ) :.~' -- i ci! ~~.I l' ~ ~ . 1&- "" II} I, c:n ./\ v~ IS r\''\ 1~, ~ i 1.'\!!rl II~~~~~ I \\ I Im~a~ii ~ ~' I~ l- ....... "'... := I I I , ';;:;; ~.'.- , r.r. '" I .' II II ~ ~ II' 4>- .. II .. I~ ...--- CJ] ,j;; := ,..-", '"'-.. . I ~"~ I '. .... to l- i 'i ! I' ,I i ,: i II " i ,I i II . ,I I ,I !I \1 :/ ... II ~ ) i i \I,l I " ~ I !I i i i i i i I " I II III I II '. I il i " :fa) i!1 ~ ! Ii! ,._N ~ I .1 i ~ I ',f . II I ! DIIJ f< -~ I jl o p ,.- :I~ /;) :IV' V I, .// ~ It !I .. /' !I h v , " alii :./ ,; It, 'I'" . I ' I , II ',1 I 1_ 'I ! ~ ; ,-11.1 . ill II _Jil ,I V 'III V Ii I I I ~ I 'll J \1 i. . ] ~~ ~ ~ I. . I ~!lI II I' ., II i' ,I I' t i " I !! Ii, .!1-1, I / ! I i ( h I l ~ Jill.. JI' 5" ,~ . II! ~~UU '. . $ ~.I1iTt $~~~~ ., $ ~o;,~ (1,1 :v. ~ .;.r:' \M. GENERAl. NotES: ,,______101; 5tCIM.~SllEI\M. . ftlP CF fUHlat IS WI: or IUI.DtCIIIG --...... Kf:YEO NOTES: ll'N''' nc - ." <E-""'-'--SI1lMl- @- @~__su..... @---- @---....-- -, @--- . @---- @~-- @----, <!!1---- <Jil......... ~ (iiJllICfI__-' r.5'_____ "-.::.I_coo. -'W __ _....... w:rJI. 1,iVIUI' '-:.::1-..-- <m......_-""- <3----- G-......- <3---- <3 =..'V:fMl. II -... - · (iJ-_tcOIIlIft4 G=-....::::" ---... ___.w....._..... ~._.._. ----...- .-.-....-.--..----..---- .-....... . @ ~~19~~.f:LEVAT12-t1.'^, -1lIlOO_ @ .'9~... ElEVAT1~tl.. @ NOT USED @ NOT USED TSP One1ne. - Ilnglooadng InIIIdar DMIgn -:=.:= 0 w.-=:: .-- ... a...-.. -- ...- D.. . '-." - . . ...-~ ~''''''''''='liS lCIlD'Il FILlS ':= :~-~ ~ ala._, -~ 1'IOIoCl"" SOUTH LAKE MINNETONKA PUBUC SAFETY FAclunn West Site 8lIolNIIOd, MM -,... ~ ~ ::J CI: I: ::i ~ ...._ ---2!.B!! w 0- ONIMI CI: _er- _ ::J __... ..J C.U.P. 7.Q8-02 Exhibit F BUILDING ELEVATIONS $=~'~I $ mv~ ~~ .J $:"~= $ ,., Nt. - UlIO. lD1L ,~~ $ i:~~E:'" @ L~~19~... ELEVATl~... J I I I I ~, -i I~ I~ f~ $ :"~'I~I $~1~" =.=::,,- $........- NY.. ,.... ...1\11.-__ $~~~. @ lttl~t~WATI2~ol. @ ~~19~~ ELEVATI~&.. . 211"0 9 S fhp Illl ~ i! 11,1 ..nI -I _ III ... I I I w:: ~ li::t ....0 0 mo ~- - - I' . I , liel m {lei of ... ~r llli i.Jf :.- I III '" 0> , . ~ Gi ::E o o ox, l:l+ ... ~ID 0 ID ID l&. I I' I ! !(iO ~ ;!: ~ ."'ffiO> 01 0> W, !i'ox, 0:, ~Gi ~d~cl ~cl Ii ~r s .1-,." O-,.~ I I~ .Z-,61 ..0-,6 ~I ~ I I .0-,6 ..I "" ..j . 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Ul" '.JAl! / / ... ~~ ~~ ~,' ill =-~x.:::='::=-__AT"RAlBQII""" v.: I :.. _".Ii II _ ~ \:. ... ~ i!; II \ t. ~ ~ -: '-! ~ : :-~=,-::_A___'nl_ \ " f"IR rr ~ ........,::- ~ldJ ~t'- !.;....." I j . ' / ./.' 7 ~.f .. f 1I'-IUYA__TIPlCMIJ'TI~ClR"_." ~J.'~ ."" ~... \ \ ,':t... . / _ Pr J' . " '- \ UlI_ftl_m~llllm \I ~--r7 ... ~ '-.... .'~'!lOc..' qiif 6J.' ~ 2L M__.w.r._IOUL'____ - \ 1-1-11 \ . 'S.'lK" --r ... ~. _A _ _ _ _ __ ~ _ _\..".. _ _OFflJ.NlDWA.mIIIl\_ftI ---.--- - ~ l..I- 0 ...~ ,.. ..._ ..... .........L,.,. A/C A" 7 _", ... ~ _ QII_'IlI_-"_ftlCClllPU!lll.V_AU._ \ 1.1. ==-~-="=-I:"'-=-~- 0. II l!J III III ~ ..~ . ;-..L ~-ca.-~;~~/,-I\":iJ 1"\...t"7 9?/)...... -.. i1 a.1IO_---"'_.-_oIl.TOMllmCAl.fC,1),) Ii I \ I' -,......-:~:ai::._- . ANE 7..~ . I ::=- -=cMiaftll___~..ar .-" 11 ~. , 0 " 7" ~. 1-n~ ~ x ~~ ~--"""'" A '/>f,m ~~O'02'09)JE'ro.. ~ -1IIITO._-"'_AT~rCl'____ ~.':!l _ _lIIo.!!.... L '10 _ ~ ~~ _. ....." ./ _ I .......... ~ lIll-.--__ftl'-PI.,o& ,~. t\J -- 0'" ..-. om ---... '\ ._-~:--:::- ___' III _ IS, AU.____..._..AU.___ -~ '''''1 '-1 ell ~~ ...~---~ .....--. ""- ~-.::::::-.....:::-.; ~ ,,/' ilf '- i--, -A_'_nwllf_TO_-..,. ~ ... ,. . _ _ ,-~_.,.... _ '" " ....... ___ ..... ........... ". "1\ .. ~ .!. :ILAi.___...-....,.;_IIlnI......"'" LEGEND '1?,AU.___flWI.__._",_...-. , . ~ __'IOIll\INI'AU WATOIlI1OllT_II___o-.__ 1IfM.1A.1IUIIII!IIl(1Olll - ' . . --lIO'I'llIt al.lloWtAU._U'IIJI'a._UlCA,..___ -"0_ ___ J =:.c;.~a:.'":..~IIl:D- __1ILIYA1lCIII 11.. :...=~:--=~--:..- ." -_. I"" vtU1'/__-.~~..___ __ ___ ~_lB~OI'___VImI_ ~ __1UIIA1lCII .. wOrlUYA1lCMl--Dli-um.___.ac:..,. .:. _ _ ' _lIL1"ieam ------ \e:;7 If. FAUnlIc.___1I1N1IM!11TH__FAUTO -NlACCllrr--""",__IIW.l._.ou. ' .YPUCAIU_ATIIO_coarT01IlI-.T01lII J "'_OI'TItI_ lit '" 18 c It. lu IN Ie :::::::::-- ) ,/ ~ I . . CITY OF SHOREWOOD SUBMITTAL CONDITIONAL USE PERMIT . TSP One Inc. ArdlIIIcIln Engineertlg InlI!tlIrDNlgn -=== [J == ...:..-== I3l ==::;= ....'I1l1o: SOUTH LAKE MINNETONKA PUBLIC SAFElY FAClL1T1ES ~ WEST SITE f~ +-- 1CM.Ii1... 8llOIl1llll: GRADING AND DRAINAGE PLAN ""*"*1Urtlor. ~ -- 7J11/1l2 c...\Ir! "'" CIIocI&d\lr! au CopjIfgbI'IV 000 10& ...2!!! I~~ I Exhibit H GRADING AND DRAINAGE . -~ ~ TSP Onelna. . Arc:IlIIlIc*n ~ InIieIlcr IlIIIQn -==:..-= C ~== -=== II ~== IW~IVEWAY =====.. __-_-.-1 ::===~- ~'L.~ ""'" ...- .....-.!:!l!!- "'}1'~ ~ ~ U' ~( ~ ~ ~....- ~ ~.~..-= . \) PIoJoc:l"" SOUTH LAKE MINNErONKA PUBLIC SAFETY FACILmES . WEST SITE AT__ ;-t LEGEND . .. ____IlIIl'IIIiula'lll__ =:rPA~-==:=~ -"_~___-1XIaa, ~__1'0_ I. _0Il___-..r__~ _______10__ ._....__1'0____. NO~_l'O'lIII_ .._1O_Cll~____ -IUII,___ "_1O_'lIII_~_'IIlI1Ift'IIl ---...----- ==~~-======- _ATNO__1O___ -_*l._-~--- -..*1lIl__0Il__., __Ilf_....'lIIIllllIIIIWlI'__ _w-.........___ . --.......1140 ..llClCIIiIun_TIllllIlf_Ul'IIIDlUI. :::::=..~-;::::.co::= __".,______Ilf __ _M,.IIIILmD__Il'_1lf ___'10___ IlW4K'IIIIJIIlII'OIlUUlTIlf'IHI_ ..-------- _'IIl____art -___11____ ~W____ ,.--------- =._._(Ill"X.....lIIIIlOllNJ._CIP_ .._AGr_CtlYIlf____ AT_1O__A__ __art___'IO_UIIlII - L___CtlYllI'___ AT___A___-..-Ilf _INIW.I.A_ 0--. ,..-- , ''lIIII!__' , J ___"'Hr~o\T _.../ _1lf~1'O_ j:- TREE Rll'LACBMENT RAllO 1lIlIIl,... TREE PRESERVAnON PLAN -- J 1 I I 1'lofI<:t- 01'1344 ....... _.. DTP ~1ljI: OW ~T8P_n. .J!!!i CITY OF SHOREWOOD SUBMITTAL CONDITIONAL USE PERMIT I~~ I Exhibit I TREE REMOV AL/PRESERV ATION . J 1 1 1 i~ I -------------- - POUCE PARKING PROPOSED BUILDING '- -- --- )'~ ~ ~ U' ~( ~, ~ "t. ..1ICIIIV~M.. .r"", o . TSP One Ino. MhIIiIclule E/IgIneerInQ InI8rlor ~ ,.== [J ~...,. ;;;Iiii_ ...:...-:= 181 :::::::: ==~==. -..,----. ;:=iC"-~=='~- MT,,",~ -..'!!!!L.1loIo iii...!!!!!- ~~ ~'=-t'=aa PftIIod TiIlo: SOUTH LAKE MINNETONKA PUBUC SAFETY FACILI11ES . WEST SITE -~ --~ "..... ~ ~.taIaUO NOTES "~_IIUIT_______ ___al_COIIIllAIlrOII'_'IlI_~_ *L___OfAflll.lllUlA_ :r..w.________AlIIIIOI'_1O.'_ _'llII_OPCQHmllICllICllIIIlMI.._allOlllD,___ :r._____'llLV___-._1O_'llOIl -- ' ....w._1O.UI.I.ID__ ...w."'~~l"_Q1~,~~_ , , ...w.__IIlMI.__WIIlIAIII!II._wr_Klofo.c.-. __'Ill IlICIMr-Q1QDl1---_~~..-_ 7,.w.1'Ull711A1lIIlAU1IlMI..wci.._.._____. ...._.w.___'nO__II_LaI'-.D_ IItMCMIIQ IIOUMIIt1MAMr. . L__ai-___70.w.___M_ "1O__~_'IlI'1ll1___'IllIUIIII'IOf_ 'L~.w.____I'IMr_____ ",__~IIlMI..__~1IZ'__ u._1'O_Cl.Io___fUII,___ LEGEND ffi __1'O_1laTALI ~ _"'U1._~ (:) ,;:-=-~ $--- cs -- CITY OF SHOREWOOD SUBMITTAL CONDITIONAL USE PERMIT f~ ~ _TiIlo: LANDSCAPING PLAN '"""'NlIritor: ~ _ 7181112 _.,. DTP _.,. DU ~"'0nI"" .J!9! I~~I ~l\ ,'" ~ v[.}; D 0 , Exhibit J LANDSCAPE PLAN . . South Lake lV!innetonka Public Safety Facilities West Station Conditional Use Permit Submittal Design Narrative July 8, 2002 submitted to: Mark OuCharme, Fire Chief Excelsior Fire District Bryan Litsey, Police Chief South Lake Minnetonka Police prepared by: TSP One, Inc. 21 Water Street Excelsior, MN 55331 contact: Tom Schuelke, NCARB Project Manager 952.474.3291 schuelketa@teamtsp.com Architecture Engineering Interior Design Construction Attachment I ARCHITECTURAL DESIGN RECOMMENDATIONS DESIGN PROCESS & GUIDELINES hI the beginning ofthe 2001, the Excelsior Fire District undertook the task of defining their space needs for the facilities that would be replacing the existing fire station in downtown Excelsior. The favored approach was constructing a main station on the west side of the district and constructing a satellite station on the east side of the district. The South Lake MiIUletonka Police Department was addressing similar issues at the same time of needing additional space beyond what could be accommodated at the existing police station in Excelsior. It was decided that a joint facility would benefit both departments since there was the opportunity to have shared common spaces that could serve both entities along with the opportunity of shared costs. A space needs study was originally developed by Architect Al Mjorud and went through a validation process by TSP and a building committee composed of members from both the Excelsior Fire District Executive Work Group and the South Lake Minnetonka Police Department Coordinating Committee. . The following executive expectations, issues and goals were established in a pre-design kick-off meeting that was to serve as guidelines for the design ofthe South Lake Minnetonka Public Safety Facilities (west and east stations). . The facilities are to represent the general communities to which they serve. . Design that stands the test oftime. . Preserve history and semi-rural feelings. . Consider local traditions of east and west side. . Consider new technologies. . Build in different layers of benefit for the public. . Create flexibility in plans. BUILDING CODES . A. Governing Codes 1. Minnesota State Building Code: 1997 Uniform Building Codes 2. D.O.C. - Department of Corrections 3. Minnesota State Fire Code 4. Minnesota State Accessibility Codes 5. Building codes affecting mechanical and electrical systems will be addressed in detail in the respective design narratives. B. Building Occupancies: The building is composed of the following building occupancies. 1. 'B' - Office Occupancy 2. 'S-3' - Repair Garage Occupancy 3. '1-3' - Jail (restrained) Occupancy C. Building Construction Classifications: Mixed 1. Type VN Wood Construction (unprotected combustible construction) at 'B' and'S-3' Occupancies. . 2. Type 11 FR (protected noncombustible fire resistive) at '1-3' Occupancies. D. Allowable Building Area and Heights 1. Basic Allowable Area for 'B' and 'S-3' Occupancies (based on Type VN construction): 8,000 SF. Allowable height: 2 stories. 2. Basic Allowable Area for '1-3' Occupancy (based on Type 11 FR construction): 15,100 SF. Allowable height: 2 stories. Page 2 ARCHITECTURAL DESIGN RECOMMENDATIONS 3. Allowable Area Increases a. Multiple Story ('B' and 'S-3' Occupancies), 100%: 8,000 SF; Sub-total = 16,000 b. Separation on all sides ('B' and 'S-3' Occupancies), 100%: 16,000 SF; Sub-total = 32,000 SF c. Sprinkler ('B' and 'S-3' Occupancies), 100%: 32,000 SF; Sub-total = 64,000 SF 4. Mixed Occupancy Calculation: Actual Area ('B' and 'S-3' Occupancies) / Allowable Area ('B' and 'S-3' Occupancies) + Actual Area ('1-3' Occupancy) / Allowable Area ('1- 3' Occupancy) < 1 (51,905 SF /64,000 SF) + (2,195 SF /15,100 SF) = .96 < 1 OK 5. Occupancy Separations a. B / S-3: 1 hour b. B /1-3: 2 hour c. S-3/I-3:4 hour 6. Fire Protection: Fully Sprinkled . SITE DESIGN Site Description: The Shorewood station site is located in a residential neighborhood that is on the fringe of a retail development. It is rather long and slender with a grade differential of 18 feet. The topography of the site crowns in the Midwest section of the property and drops to the north, east and south. The site is rather heavily wooded on the north and east sides of the property. The site is bordered on the west side by the Shorewood public works facility and public utility driveway, on the north by single family residences, on the east by a mix of multi-family and single family residences and Shorewood Lane and on the south by the Senior Citizens center, single family residences and county road # 19. General Site Design Criteria: . The following site design criteria/issues were established in a pre-design kick-off meeting that was to serve as guidelines for the design of the South Lake Minnetonka Public Safety Facilities west station. . Keep the amount of vehicular traffic to a minimum on Shorewood Lane and County Road #19. . Provide screening of the property on the Shorewood Lane side of the site. . Keep the amount of noise to a minimum. Site Design The building is laid out in a north/south direction on two levels with the Fire Department's operations functions (specifically the fire apparatus bays) located on the south end of the site to provide the quickest response to County Road # 19. The police department (administration and operations) along with the fire department (administration) functions are located on the north end of the site. The visiting public and police will access the facilities via the public works road on the west side ofthe site. Page 3 ARCHITECTURAL DESIGN RECOMM:ENDATIONS The fire department's apparatus bays are designed for drive through capabilities with the bays oriented in an east west direction to enable the fire apparatus equipment entering the site from Shorewood lane to drive into and through the bays and exit to the south to County Road # 19. The fire response team will also enter the site from Shorewood Lane, will have parking adjacent to the apparatus bays and will leave via Shorewood Lane. The entrance onto County Road # 19 is to be used primarily for emergency response. An entrance to the north end of the facilities is situated on the west side of the site at about midpoint of the building. The public and police will use this entrance. Public parking is provided on the west side of the site and is conveniently located in close proximity to the shared main entrance to the building. The police departments impowld and parking area is located on the north end of the site to be out of the publics view. . The buildings trash enclosures, transformer, emergency generator, and mechanical condensers are located on the lower portion of the site for easy service. They will be located behind retaining walls to limit visibility and provide a level of sound control needed by the residences. Landscaping will integrate low maintenance prairie grasses and native plants and trees that can easily adapt to Minnesota's climate. Landscaping will be used to enhance the facilities and to act as screening where necessary for parking and other elements of the project that are not as aesthetically pleasing as others. Final landscaping schemes are now in progress and will be submitted as part of an overall design package for the Conditional Use Permit (CUP). FUNCTIONAL RELATIONSlDPS & SPACE ARRANGEMENT This facility has been designed for two distinct entities that also have some common needs. . As previously mentioned in the site design recommendations, the building has been designed in a linear fashion so as to place the fire department on the south end of the facilities and the police department on the north end with the shared/common spaces located between them for ease of access from each department and to provide a central point of access from the public to both departments. Police Department: The police department is located on the north end of the building. All of its functions are located on the same floor level. The administration area is located close to the center of the building to receive the public. There is a waiting room, interview rooms with an adjacent observation room. A core area serves both the surrounding offices for investigators, patrol sergeants, police and deputy chief. This core area consists of a copy/fax room, file room and c.s.a. offices. The operations portion of the police department are located to the end of the building and consist of the detention area with evidence room, weapons storage, locker rooms and the dog kennels directly located off of the garage. A separate saIlyport garage serves the detention area. A fire Arms Range is located on the lower level and will be available to other cities for practice and testing. Fire Department: The fire department is located on the south end oftlle building with the majority of the administration areas located on the upper level and the remaining administration areas and operational areas located on the lower level. Page 4 ARcmTECTURAL DESIGN RECOMMENDATIONS The apparatus bays and support spaces (turnout gear room, SCBA filling and compressor rooms, Tool maintenance, Hose washing and drying Room and Quarter Master rooms) are located on the far south end of the building. On the north end oftl1e apparatus bays are located other support spaces including the Communication Room, Bio-hazard Room, Quartermaster Storage Room (uniform etc. storage), Laundry Room, Lounge with kitchen, Bunk Room and Locker Rooms. The administration areas on the upper level include the Front Office to receive the public, Fire Chiefs Office with adjoining Conference Room, Deputy Chiefs Office, Fire Marshall Office Library and Records Room. Common/Shared Spaces: The lobby on the upper level connecting the administration areas of the Fire and Police Departments is centrally located. Toilet rooms are directly accessible from the lobby. The elevator to the lower level is secured at the hallway and is made available to the public after checking in with either the Police or Fire. . The lower level houses the majority of the common/shared spaces including the Exercise Room, Training room, Emergency Operations Center with dedicated Kitchen and Toilet Rooms, Mechanical Rooms and the Electrical Room. BUILDING MATERIALS & EQUIPMENT General Requirements: The facility is being designed with materials that are to meet the following criteria. . Durable . Long Lasting - Minimum 50 year . Easy Maintenance & Low Maintenance Costs . Security . Portions of the facilities are designed to withstand a direct hit from a tornado (classification to be determined in the Design Development Phase). They include the detention areas of the police department, the Emergency Operations Center and supporting spaces including toilet rooms and mechanical and electrical spaces/equipment. The remaining portions of the building are designed to with stand the rigors of the Minnesota climate including heat, cold, rain, humidity, wind and hail storms and wind pressures as dictated by the State of Minnesota Building codes. The facilities are designed with security in mind, are to deter vandalism but are not designed for a full-scale assault by terrorists. The police department will be designed in accordance with the requirements of the Minnesota Department of Corrections and portions of the police department will provide the level of security required of a 4 hour holding facility. Please also refer to the attached Informational Bulletins prepared by the South Lake Minnetonka Police Department located in the PROGRAM section of this schematic design package. Building: Envelope A. Roofing Page 5 ARCHITECTURAL DESIGN RECOMMENDATIONS . 1. Sloped Roof Areas: Pre-finished metal standing seam roofing will be applied to all sloped roof areas. It will carry a Factory Mutual classification of an 1-90 roof system capable of with standing 90 mph wind pressures. 2. Flat Roof Areas: A single ply adhered EPDM roof membrane will be applied to all flat roof areas. B. Exterior Walls 1. Upper Level (Administration Area): Insulated masonry cavity walls consisting of brick veneer, rigid cavity insulation and interior concrete masonry. 2. Lower Level (Administration Area): Cast-in place concrete formed with stone replicated form liners. The interior face of these walls will be furred out with steel studs, fiberglass batt insulation and finished of with either gypsum wallboard or cement board and tile finishes depending on the location. This will extend to 3'-4" above grade on the upper level. 3. Lower Level (Fire Department Apparatus Bays) & Upper Level Police Department Garage: Insulated masonry cavity walls consisting of brick veneer, rigid cavity insulation and interior concrete masonry. The lower portion of the wall (3'-4") will be concrete formed with stone replicated form liners. C. Windows 1. General: Fixed thermally broken aluminum frames. 2. Glass (Detention and Police Administration Areas): Insulated, tinted bullet resistant glass. 3. Glass (Other areas): Insulated, low 'E' tinted glass. D. Doors 1. General: All exterior entrances to the facilities except the stair exit door will be secured with electric strikes actuated by card readers with a key override. 2. Main Entrance to PoliceIFire Administration Areas: Aluminum storefront. 3. Entrances to Police Detention Areas: Detention grade hollow metal doors (insulated at exterior conditions) and frames with detention door hardware including electric strikes and key override. 4. Entrances to other Police Administration Areas: Aluminum storefront. S. Entrances to Police Garage a. Vehicle Doors: Insulated 10'-0" x 9'-'0" high metal overhead sectional doors with electric operated motor and card access controls. b. Man Doors: Insulated detention grade hollow metal doors. 6. Entrances to Police Sallyport Garage a. Insulated 18' x 9'-0" high metal overhead sectional doors with electric operated motors and card access controls. 7. Entrances to Fire Apparatus Bays a. Vehicle Doors: Insulated metal overhead sectional doors with insulated view windows and electric operated motors with interior located 3 button control switch. b. Man Doors: Insulated hollow metal doors and frames. 8. Entrance to Fire Lounge/Kitchen Area: Sliding aluminum entrance. 9. Entrance to Fire Line Officer Area: Hollow metal frame and Insulated glazed door. . Building Structure A. Roof 1. General: The roof structure for this facility will be composed of three types of structures including pre-cast concrete plank at the flat roof areas and a combination of pre- fabricated wood trusses and pre-fabricated TGI (plywood) planks over the sloped roof areas. The wood trusses and planks will bear on wood truss joists capable of spanning over 40', steel beams and masonry bearing walls depending on the location. All of the Page 6 ARCHITECTURAL DESIGN RECOMMENDATIONS . roof areas will be designed in accordance with the Minnesota State Building Codes for snow and wind loading in this region of the country. The roofs will be designed at a minimum to withstand the average windstorms that are in-countered in this area. Greater design loads will be applied to the detention areas within the police department. 2. Police Garage: Pre-manufactured wood trusses capable of free spanning the entire garage and bearing on masonry walls without intermediate columns or beams. 3. Second Floor Police and Fire Administration roof areas: Combination of pre-fabricated roof trusses and wood TGI planks bearing on exterior masonry walls and interior industrial grade glue-laminated wood beams with steel column supports. 4. Fire Department Apparatus Bays: Pre-fabricated plywood TGI planks bearing on exterior masonry walls and interior intermediate industrial grade glue-laminated wood beams with steel column supports. 5. Police Department Detention Area: Combination of pre-cast concrete roof planks and pre-fabricated roof trusses bearing on the exterior masonry walls. The pre-cast concrete planks act as part of the detention envelope and provide the Type 11 Fire Resistive envelope required by the codes for this type of occupancy. The roof structure will be designed to withstand a direct hit from a tornado. B. Exterior Bearing Walls: See Building Envelope. C. Floors 1. Garages, Lower Level of Fire Department Operations Area and second floor areas built over unexcavated spaces: Cast-in place, floating concrete floor slabs. 2. Other Areas: Precast concrete Planks with 2" concrete toppings. D. Footings & Foundations: Cast-in place concrete strip and spred footings and foundation walls. Exposed sections of foundation walls to receive stone simulated form liners (see exterior walls). . Interior Partition Walls: A. Interior partition walls will consist of the following: 1. Police Department a. Detention Areas: Reinforced concrete block to roof deck. b. Office Areas: Steel stud with gypsum wallboard and acoustic insulation to roof deck. c. Corridors (office area): Steel stud with high impact gypsum wallboard, acoustic insulation and vinyl guard rails set at gun belt height to deter wall damage. d. Dog Kennel Area: Concrete block. e. Gun Range: Combination cast-in place concrete and concrete block. 2. Fire Department a. Office Areas: Steel stud with gypsum wallboard and acoustic insulation to roof deck. b. Corridor Walls (administration area): Steel stud with gypsum wallboard and acoustic insulation to roof deck. c. Corridor Walls (lower level): Concrete block to floor deck. d. Lounge: Steel furring channels and gypsum wallboard over concrete block. e. Line Officers: Concrete block f. Communications: Concrete block g. Bunk Room: Concrete block h. Operational Spaces: Concrete block to floor deck. 1. Operational Spaces (apparatus area - Turnout Gear): Concrete block with mezzanine floor deck above. Other areas: Concrete block to underside of roof deck. 3. Common Areas a. Upper Level Page 7 ARCHITECTURAL DESIGN RECOMMENDATIONS (1) Toilet Rooms: Steel stud with cement backer board and acoustic insulation to roof deck. Ceramic tile to be applied to cement boards full height. (2) Elevator Shaft: Concrete block. (3) Elevator Lobby: Steel stud with gypsum wallboard to roof deck. b. Lower Level (1) Emergency Operations Center: Reinforced concrete block. (2) RO.C. Kitchen: Concrete block. (3) Locker Rooms (a) Corridor Walls: Concrete block. (b) Interior Walls: Steel studs with cement backer board with acoustic insulation (adjoining walls with other spaces) full height to floor deck. Ceramic tile wall fmishes (see interiors) full height. (4) Exercise Room: Concrete block. (5) Training Room: Concrete block, with joints struck flush. (6) Toilet Rooms: Concrete block . Interior Doors & Windows: A. General: 1. All interior man doors (exceptions noted below) will be hollow metal frames with quarter sliced red oak veneer doors. Options to study will be plain sliced maple or cherry veneers. 2. Doors to have mortise type hardware with lock functions suited to each function. B. Police Detention Area: 1. Detention grade hollow metal doors and frames. 2. Detention grade hardware (key) for holding cells, interview room, storage room and janitor room. 3. Sally Port doors & Garage Sally Port Doors: Detention key locks. C. Exterior Entrances: See Building Envelope. D. Hollow metal frames and doors. 1. Doors located off of the apparatus bays and garages. 2. Doors to Mechanical and Electrical Rooms E. Smoke lobby Doors serving the elevator will be held open with magnetic hold open devices actuated by smoke detectors. F. Corridor Double Egress Doors to Elevator: Electric strikes actuated by card readers & key override. G. Doors to Fire Arms Range: Hollow Metal Doors and Frames with sound attenuation. H. Stainless Steel Bullet Resistant Transaction Window to Police Front Office. 1. Transaction Shelf 2. Voice Portal 1. Aluminum Single Slide Pass Through Window at Fire Department Front Office. 1. One Way View Windows between police observation room and interview rooms. K. Accordion Folding Divider Walls 1. Police Roll Call and Break Room: Manual opening/closing Accordion Folding Type room divider with vinyl face and STC rating of 18 to 20. This is considered the low end of sound-rated dividers. 2. Emergency Operations CenterlTraining Area: Manual opening/closing Accordion Folding Type room divider with vinyl face and STC rating of40 to 41. This is considered to be a medium rated sound divider with the high end being around 57. . Page 8 ARCHITECTURAL DESIGN RECOMMENDATIONS L. Anodized aluminum coiling counter shutters will be provided in the kitchen serving the Emergency Operations Center/Training Room. One shutter will be fire rated to serve the fire rated corridor side of the kitchen. . Specialties: A. White Boards and Bulletin Boards 1. General: a. White Boards to be porcelain enamel faced steel over particle board core and aluminum sheet backing with integral aluminum perimeter trim, continuous tack strip and marker trough. b. Bulletin Boards to be natural high-density cork mounted to particleboard backing with integral aluminum perimeter trim. . 2. Emergency Operations Center and Training Room: To be provided with (2) 12 foot long by 4 foot high white marker boards. One at each end of room; 3. Police Roll Call Area to receive 8' x 4' high bulletin board. B. Flagpole: Anodized clear aluminum, cone tapered ground set, external halyard, 30 foot height with 6' x 10' nylon flag. C. Louvers and Vents: Anodized clear aluminum, drainable blade style with integral screen. D. Wall Guards 1. Continuous pre-manufactured horizontal wall guards composed of high impact vinyl acrylic crash pads and aluminum mounting brackets. 2. To be provided in Police department corridors mounted to steel stud and gypsum board walls. E. Lockers and Benches 1. General a. Baked on enamel steel lockers with integral shelves and coat hooks for police and fire department locker rooms, sizes as listed below. See program for quantities. (1) Police: 24" x 24" x 72" high . (2) Fire: Mixture of 12" x 18" x .72" high and 12" x 36" high double tier units. b. Fire Department Turnout Gear: Special perforated baked on enamel steel lockers with special hangers to dry and air out gear. F. Toilet Compartments 1. Standard and accessible sizes. 2. Baked on enamel steel floor mounted, head braced compartments with integral coat hooks. G. Toilet & Bath Accessories: 1. Grab bars to meet Minnesota Accessibility Standards with preened finish. . 2. Vanity mounted soap dispensers accessible from the top for refilling of liquid soap. 3. Mirrors: Tempered glass, stainless steel perimeter trim. 4. Surface mounted, hooded stainless steel roll type paper dispensers. 5. Electric handlhair dryers in the locker rooms and electric hand dryers. Electric hand dryers in toilet rooms. 6. Paper Towel Dispensers: Surface mount Double fold paper dispensers. 7. Toilet Paper Dispensers: Double roll type. 8. Waste Receptacles: Free standing stainless steel, with self closing doors. H. Hose Washer and Dryer I. Commercial Grade washer and dryer for Fire Department Laundry Room J. Residential Grade washer and dryer for Fire Department Laundry Room . Page 9 ARCHITECTURAL DESIGN RECOMMENDATIONS . Equipment: A. Pre-fmished Cabinets 1. Kitchen Cabinets to be Plastic laminated particleboard wall and base cabinets with plastic laminated counters with integral coved backstops will be provided in the Fire Departmerlt Lounge/Kitchen area and the Police Department break room. 2. Cabinets will be euro-design flush doors with hidden hinges and wire pulls. All cabinets will have adjustable shelving. Base cabinets will be provided with the necessary drawers for utensils etc. 3. Special sized wall cabinets will be designed to accommodate cabinet mounted microwave ovens. 4. Space will be designed to accommodate recycle containers. B. Police Firing Range: The firing range will be considered middle ofthe road design with some automation but not fully PC driven. There will be four lanes provided including the following components. 1. Bullet Trap 2. Ceiling System 3. Safety Baffles 4. Acoustical2-inch AAF for baffles and 20-foot of side walls 5. Re-directive cove 6. Shooting Stalls 7. Target Retrieval System 8. Individual (local) Controls 9. Master Control Console 10. Sight Lines 11. Range Communication System 12. Local Talk-back Terminal 13. Firing Line Security System 14. Clearing Trap 15. Dedicated Ventilation System - See Mechanical Narrative C. Movable Shelving: The police department will be provided with a high-density mobile manual operated fIle storage system including the following. 1. Structural rails 2. Safety floor & ramp 3. Laminate end panels 4. Shelving: Type of shelving and storage to be determined. D. Dog Kennels: The dog kennels will be designed with a combination of masonry walls and woven wire partitions with integral lockable doors and service windows for feeding activities. E. Police Impound Storage Spaces: The impound storage spaces in the garage will be designed with woven wire partitions with integral lockable doors. F. Police Impound / Parking Area: The police impound I parking area will be secured by galvanized woven chain link fencing. It will also include a vertical pivot gate actuated by a card reader. G. Holding Rooms: Holding Rooms will be furnished with detention grade beds and mattresses. H. Security System: A TV camera and monitor system will be provided for the detention area of the Police Department. . Furnishings: A. Window Treatment: All of the windows in the administration portion of the facilities will be provided with anodized aluminum horizontal blinds with controller wands. Page 10 .' . . ARCIDTECTURAL DESIGN RECOMMENDATIONS B. Electric Projection Screens: A 6' x 8' electric operated projection screen will be recessed into a gypsum board soffit ceiling at one end of the E.O.Crrraining Room. C. TV Supports: Ceiling hung TV supports will be provided in the four corners of the E. 0 .C/Training Room. Conveying Systems: A. Hydraulic Elevators: An accessible hydraulic elevator will be provided for the project with the following design. 1. Handicap Accessible 2. 2,500 pound capacity 3. Speed: 135 feet per minute 4. Stainless Steel Entrance 5. Plastic Laminated Wall Panels and Stainless Steel Railing 6. Suspended Ceiling with integral lighting 7. Carpeting 8. Signals at each landing Interior Finishes: See Interior Design Recommendations Page 11 "l. "" CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM . TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen DATE: 15 August 2002 RE: SLMPS Facility - Follow-up FILE NO. 405 (01.110 . The hearing for the conditional use permit for the South Lake Minnetonka Public Safety facility was continued to 20 August pending resolution of several issues raised by City staff and area residents. The primary issue, grading and drainage will be addressed under separate cover by the City Engineer. Following are recommendations regarding the remaining outstanding issues: 1. Landscaping. To date the focus of landscaping and buffering has been on the common property line abutting the homes on the west side of Shorewood Lane. We recommend that additional evergreens (possibly the transplants from the existing Public Works driveway be placed on the west side of Shorewood Lane to soften the view of the facility for residents entering Shorewood Lane. This must be balanced somewhat with the need for some visibility for firefighters entering the site. It was suggested at the meeting that a condition could be placed on the site establishing a 100-foot buffer abutting the LRT Trail. The only exception to this would be minimal work related to drainage toward the northwest comer of the site. 2. Noise. The Architect suggested that noise levels on the site could be kept to "residential levels". Shorewood's regulations concerning noise refer to the ft ~J PRINTED ON RECYCLED PAPER Minnesota Pollution Control Agency standards which specify such standards (see Exhibit A). In researching this issue the City of Bloomington has a relatively simple and concise provision in their code (see Exhibit B). It is recommended that this provision be included as a condition of the C.D.P. While Shorewood does not have the equipment or personnel trained to test noise levels. The MPCA is apparently willing to assist cities in this type of effort. We will arrange for their assistance prior to the issuance of a certificate of occupancy for the facility. The residential standard for noise shall apply to all of the areas of concern raised to- date, including the indoor firing range. It has also been clarified that the indoor kennel area for dogs will include the occasional impoundment of strays. We have been assured that the duration of . such impoundment will be short and that dogs would be brought into the facility from the west side of the facility. There is no opening from the kennel room to the east side of the building. No outdoor kennels are proposed. . 3. Circulation. Staff suggests that a small bus stop area be created on the east side of Shorewood Lane. This will allow children on this street to wait for school buses off the street. A short segment of sidewalk is also recommended to be built on the east side of the street so that pedestrian traffic need not conflict with SLMPS traffic. Staffhas scheduled an informal open house meeting for 6:00 P.M. on Tuesday night (see attached notice). This is intended to provide residents a chance to review the plans and talk to City staff, the architects, and the police and fire chiefs. Planning Commissioners are invited and encouraged to attend the open house. If you have any question relative to any of this material, please do not hesitate to contact me prior to the meetng. . Cc: Craig Dawson Larry Brown Mark DuCharme Bryan Litsey Tom Schulke e','" ,:;9.v;,: ~)'I"- . . ( \...... -,<.ule 7030.0040 Page 1 of 1 Minnesota Rules. Table of Chapters Table of contents for Chapter 7030 7030.0040 NOISE STANDARDS. subpart 1. Scope. These standards describe the limiting levels of sound established on the basis of present knowledge for the preservation of public health and welfare. These standards are consistent with speech, sleep, annoyance, and hearing conservation requirements for receivers within areas grouped according to land activities by the noise area classification (NAC) system established in part 7030.0050. However, these standards do not, by themselves, identify the limiting levels of impulsive noise needed for the preservation of public health and welfare. Noise standards in subpart 2 apply to all sources. Subp. 2. Noise standards. Noise Area Classification Daytime Nighttime 1 "2"' 3 LSO 60 05 75 L10 65_ 70 80 LSO L10 50 55 6~ ,0- 75 80 STAT AUTH: MS s 116.07 subds 2,4 HIST: 11 SR 43; 18 SR 614 Current as of 11/03/98 ~;bi1 A http://www.revisor.1eg.state.mn.us/arule/7030/0040.html 8/15/02 ;ilrington City Chapter lO page 2 / ./" I Section 10.29.015. MOTOR VEmCLE NOISE LIMITS. J rag\:: ~ U1 '+ The Minnesota Pollution Control Agency, Noise Pollution Control Section, NPC-4 Motor Vehicle Noice Limits, are hereby adopted by reference and incorporated herein. (Code, 1975, Added by Ord. No. 76-8,3-22-76) Section 10.29.02. NOISE SOURCE REQUIREMENTS. . (a) A noise source (excluding motor vehicles operating on public highways, locomotives and railroad cars, snowmobiles, construction equipment at construction sites, maintenance of utility easements, and snow plowing) within the following zoning districts (as defined in this Code) shall not exceed the L 10 noise levels set forth below. (1) Industrial or Freeway Development Zoning Districts (which may include but are not necessarily limited to foundries, plastics extrusion, heavy-equipment repair, metal treating, cement handling, concrete products, excavation processes, junk-car disposal, or any other manufacturing concern) - 70 dBA . as measured on the property line of the source. (2) Business, Commercial-recreational, or Institutional Zoning Districts (which may include but are not necessarily limited to service stations, motels, restaurants, blue printers, lumber yards, drycleaners, experimental laboratories, schools, car washes, and open sales lots) - 65 dBA as me ured on the property line of the source. (3) Residential Zoning District (which may include but is not.limited to single-family dwellings, private schools, day-care centers, private garages, permitted home occupations, churches, public stables, marinas, multiple dwellings, and retail shops) - 60 dBAin the daytime (7:00 A.Moto 10:00 P.M.) and 50 dBA in the nighttime (10:00 P.M. to 7:00 A.M.) as measured on the property line of the source. . (b) In the event that the property on which an industrial, freeway development, business, commercial-recreational, or institutional noise source is located abuts residential property, the noise source in question shall not exceed an L 10 noise level of 60 dBA in the daytime (7:00 A.M. to 10:00 P.M.) and an L10 noise level of 50 dBA in the nighttime (10:00 P.M. to 7:00 A.M.) as measured on the property line abutting the source. (c) Construction equipment, which may include but is not necessarily limited to front loaders, graders, cranes, pumps, saws, and generators, being operated at a construction site shall not exceed an L 10 noise level of 85 dBA at a distance of 50 feet. See Section 10.29.07(c) of this Chapter for hours of operation. (Code, 1958 S 166.03; Added by Ord. No. 75-49, 9-22-75) Section 10.29.03. GENERAL TESTING AND MEASUREMENT PROCEDURES. The City Official shall adopt guidelines establishing the test procedures and instrumentation to be utilized, and a copy of such guidelines shall be kept on file in the Environmental Services Section of the City. (Code, 1958 S 166.04; Added by Ord. No. 75-49,9-22-75) E:Kh;J,;t r, http://www.cLbloomington.mn.us/code/Codel 0 _2.html 8/15/02 - . 1'1\" U u , u v y . ~ v/ 8 '2L6 xll8 03 1 ~-~ ~"'".. t~.\.. 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G4-D1 --- 1.....,_....."'"' _ .... or......... ........ by..... -....-............-..... ::~~==undIr JAY R.. POMt:RDY DoIo-2!!!!!L"",,.~ ~-=- ....A;IiL =:==~n.. ":-""'-! .~ PIIlje<:l Tille: SOUTH LAKE MINNETONKA, PUBLIC SAFETY FACILITIES. WEST SITE iF- SCALE: 1-.311' ~ Tille: LANDSCAPING PLAN PIVlecI Numbor. Dolo: Drawn By. QIOdood By. Copyrigtll TSP One..... 01734,t, 7N02 OTP OW 1992 C1.5 4 5 S__al_ QJ e as Z QJ - .... Pro. QJ .~ ..... o - p... ::::::::::::: . :::::::::::::::::::::: .._. :::::::::--.. 'p~;:~):~ .. QJ ..... as o ..... o - p... . II _______-1 --~ --nrrrTT":---- I. II I II II I II :::.~::::::. :~I~;~~~ : :.:.:~'" I . ~"'~r:"':':"'r"^V . 'r':"':'" l r ~ .... ....dv.; '-p ..... .... 'V'; ''I' ..... .. . . . -~'. t ~:~i!.:' .:~3:t.:. '1~rl! ';.:::'t:i~TL .~ . " In,-.;;. 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(952)474-3928 -----------------------------------------------.. -- ..-nr11l1f-- - . ~T~ff~ X..:-:::( .....~. ~ ~ j ;...:-':d~ , ~. r.... 'V'~.:-"""""""" }) I" '} ~~:~.;.' ~ iJ, ~ 1 J ). f...; ~ti [~ ~ - .:~ ~~( .. "~".~f ~:.. ,,~ -< t~":"...~: ..:' ,...:t..... ...";\.~..\: ~. ^y ., , .. : ~j:J:' 'tl;.. :r ~~-N..~,:t.r~:r. ! ~j. ~-{:~p..1\"?)... OJ -; o CI.l -' o ii: p .:- h .~. ill: .. :~. , <. .. ~.. ,J... .. :..r. :r~ ~ ~ .r.:: l: '::!',J: 0./ ': .. ..~ :J.~ %1=1 "r:L; ::L "1: ">1. "I: 0: :" .. .t,,;:. fO;": :..,,, .t ..... .. '^' ~.....~.:....~. ~.'''.o/'' '("~':I-:.~. .$.. . ,.,Iu ~': II ,.-~'''' ':T"""~ ,., , 'i' ~__ll_ __ _ - __ 1- _L_ Jl_ - - _ _ _ _ __LL / l_ __ _ __ _ _ _ _ _ __J _ _ _ _ AFPROX. LEVEL OF ADJACENT PROPERTY til 5ETBACK LINE (~~8'-~') --------------.'----------------- o Project Title: SOUTH LAKE MINNETONKA PUBLIC SAFETY FACILITIES - WEST SITE Project No.: 01734A Date: 8/20/02 00 Page No. 2 . I,. i1l S as Z i1l - ..... ~ LU 6 -1 >- I- OC ~ ~ lL e i1l S .... E-< ..... 0 - ll.. i1l ..... as Cl ..... o - ell.. QJ - al CJ tIJ .... o - p,. . TSP One, Ine. Archlleclure Englneerfng Interior eesllln GRADE LEVEL OF 51-10REWOOD LANE 1500 Highway 52 North Rochester, MN 55901 Tel. (507) 288-8155 Fax. (507) 288-7220 18707 Old ExCelslor Blvd. Mlnnatonka, MN 55345 Tel. (952) 474-3291 Fax. (952) 474-3928 GRADE LEVEL OF ADJ. PROPERTY o Project Title: SOUTH LAKE MINNETONKA PUBLIC SAFETY FACILITIES - WEST SITE Project No.: 01734A Date: 8/20/02 rxJ Page No. .. CITY OF SHOREWOOD " 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM . DATE: Planning Commission . Craig Dawson, City Administrator Larry Brown, Director of Public Works if; August 20, 2002 TO: FROM: RE: South Lake Minnetonka Public Safety Facility Conditional Use Permit and Site Plan Review Engineering File No. 01-18 The public hearing for the conditional use permit for the South Lake Minnetonka Public Safety site (SLMPSS) conducted on August 6th, 2002 was continued until ,August 20th, pending resolution of several issues. Exhibit A, attached to this memorandum is the initial memorandum of review for the permit. . Outstanding engine~ring issues were as follows. . ' . Runoff Reauitements: The engineer for the project was not afforded the opportunity to revise the design to maintain the pre-developed runoff rate for the site, prior to the previous public hearing. The City Engineer requested that the application be continued until such time as this issue could be addressed. ' The consultant has performed hydraulic calculations for the site and has determined that ponding on the north side of the parcel will reduce the total runoff rate to the pre-developed rate of 20.74 cubic feet per second (cfs). Staff and WSB and Associates have reviewed the calculations and concur with the analysis. Reducing the runoff rate on the north side of the site requires a detention basin. Staff has recommended that the detention basin for the Shorewood Public Works Facility be utilized for the site, versus constructing a separate basin. Exhibit B depicts the location of the detention basin located on the Public Works Facility site. The design was revised to make modifications to the existing pond. Calculations demonstrate that the added runoff will raise the 100-year high water elevation 1.0 foot. Contours for the area demonstrate that the pond has adequate capacity for the added runoff. The outlet for the pond will be revised to a weir structure, to regulate flow leaving the site. ft ~J PRINTED ON RECYCLED PAPER Planning Commission, Mayor and City Council SLMPSS CUP Review August 20, 2002 Page 2 of3 While the runoff rate for the entire site has been maintained, it is obvious that the added impervious surface of the Public Safety Site will add additional runoff to the south system along County Road 19 (C.R. 19). This storm sewer system is a series of culverts and ditches, which flow in a northeast direction from the intersection of Shore wood Lane and C.R. 19, to wetland . south of Timber Lane. From this point, this system flows along the LRT trail, under Timber Lane to Lake Minnetonka. Exhibit Cdepicts this drainage system. Mr. Ted Whitkowski, hydrologist forWSBand Associates., ............has...revie-wed.the...system.and..concurs.that..this..systemhas..adequate...capacity...for.the...added.runofL........................m............. . Drivewav Location: The Planning Commission requested that the driveway location off of Shorewood Lane be re-examined to explore moving the driveway closer to C.R. 19. The consulting engineer for the project has examined the grades and layout of the site and concurs that the driveway location proposed off of Shorewood Lane is at the only feasible location, due to the grade constraints for the site and area required for traffic movements of the design vehicles. Exhibit D is a memorandum from Anderson Johnson and Associates which documents these items. .' Shifting of the driveway either to the north or south will result in driveway grades in excess of 5.0 percent, which is not allowed by the. City of Shorewood Code for a commercial facility. Furthermore, this issue is complicated by the fact that Hennepin County has stipulated that the only allowable use of the driveway off of C.R 19 is the exiting of emergency response vehicles in emergency situations. Therefore, all other trips leaving the site will be forced to utilize the Shorewood Lane driveway. Relocation of the driveway south of it's present location will not provide adequate space for the aerial fire truck to back out of the apparatus storage bay, and negotiate a turn onto Shorewood Lane. Exhibit E shows the route a vehicle must take to exit the site under routine trips. Gradin!: Within the previous review memorandum of Exhibit A, it was recommended that a portion of the excess earth material that will be generated from the excavation of the lower level, of the building, could be placed along the southerly slope of the parcel. This was recommended to reduce the amount offill to be hauled off site. Concerns were raised due to perceived impacts to trees along the north slope. Staff responded stating that any material placed on the north side of the lot would not encroach into the wooded areas of the lot. Staff has determined that placing the excess fill material north of the proposed building will generate significant cost savings for the project. If the Planning Commission and City Council feel that grading of the area north of the building is not desired, the material will have to be hauled off site. . . Planning Commission, Mayor and City Council SLMPSS CUP Review August 20, 2002 Page 3 of3 Additional Site Issues Parkini!' Lot Lavout: Staffhas reviewed the parking lot layout as it relates to maintenance and snow plowing. Exhibit F shows modifications to curb alignments that are recommended to facilitate routine1l1aintenance for the site. _ .._Utilities: ._.A~m~ntiQD~g._iIl_.Jh~tPr~yi9:tl.~__Jl1~mQr~_Il,.ci:tlm.__()Ll"_~Y!~YV,.....l:lIl,Y......:tl!!li!Y~l"()s~iIlg.....yvith. .... tl1~...._.... retaining wall shall be cased a minimum of the height of the wall at the crossing on each side of the wall to permit maintenance or repair, without demolition of the proposed retaining wall. A fire flow test needs to be performed prior to finalization of building design, by the applicant's engineer to verify adequate flow capacity for the fire suppression system. Recommendations Staff recommends that conditional use permit be approved as proposed, with the following conditions, and those recommended by the Planning Director. 1. All utility crossings of the proposed retaining wall are to be installed in a carrier pipe equivalent in length to the retaining wall height on each side of the wall. 2. A fire flow test shall be conducted, prior to finalization of the building mechanical plans. 3. Curb alignment shall be modified as shown in Exhibit F of this memorandum. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM . DATE: Planning Comrrllssion, Mayor and City Council . Craig Dawson, City Administrator . LarryBrown. Director of Public Works ~ August 1, 2002 . TO: FROM: RE: South Lake Minnetonka Public Safety Facility -Conditional Use Permit 24100 Smithtown Road Engineering File No. 01-18 The Shorewood Economic Development District has submitted preliminary plans for new construction of the South Lake MinnetonkaPublic Safety Facility. This facility will house the Excelsior Fire District and South Lake Minnetonka Police Department. This site is located at 24100 Smithtown Road (CR 19). Attachment 1 is the location map forthe site. Background . This 6.85-acre site was previously a single-family residen~e that the Shorewood Economic Development District (EDA) purchased for the public safety site. Presently, there exists a single family home, a two-car wood framed garage, and an auxiliary storage shed on the site. This parcel is bounded by C.R. 19. on the south, the Shorewood Public Works Facility on the west, the Hennepin County Regional1rail on the north, and Shorewood Lane on the east. The existing access . to the site is obtained by a residential driveway off of C.R. 19, located 75 feet east of the intersection of Shorewood Lane and CR 19. The site slopes both to the north and the south with a high point near the southerly third of the lot. The existing topography varies in elevation from 985. to 935. The site is open with mature trees scattered throughout the site. Access, Right of Way and Easements Part of the challenge of the design of this site, is to accommodate the turning movements of the larger fire engines. The subject parcel is narrow in width and constrained by the existing topography. In addition, Staff recommended early on in the concept stage that emergency vehicles leaving the site had to do so by turning onto C.R. 19 and not Shorewood Lane. This was suggested ft t.t1 PRINTEO ON RECYCLED PAPER Exhibit A Memorandum Dated August 1, 2002 Planning Commission, Mayor and City Council South Lake Public Safety Site August 1, 2002 Page 2 of 4 to mmuruze noise and inconvenience to the residents along Shorewood Lane. Other needs associated with the design include a drive through circulation pattern for the fire apparatus bays, for ease of entry and exit of the larger vehicles. . The design proposes to construct three separate driveways for the facility (refer to Attachment 2). . The main entrance into the building for the general public and police officers will be located on the west side of the building, and will gain access by sharing the driveway for the public works facility. Grades and sight distances have been checked and meet the minimum standards for the driveway entrances. This driveway entrance will provide the access for 26 standard parking stalls with 3 additional handicap-parking stalls. This exceeds the requirements set forth by the American with Disabilities Act (ADA). Staff is recommending that an access easement be compiled in favor of the subject site for use of the public works facility driveway. The second driveway accesses C.R. 19. Through the design process, this driveway has received considerable review and comment from Hennepin County. Representatives of the County determined under their ordinances that if access is available to a site from local roadways, then an access will not be permitted onto the county roadways. . Through discussions with the County Staff, it was determined that the County was not able to enforce the ordinance for this site. The trigger for such a ruling is a plat review and not a site plan review. This application does not include re-platting of the property. In addition, the County has not purchased access control for the parcel. Therefore, the decision provided by the County was challenged. As a compromise, the County stated that they would allow this access to be constructed, if and only if, this driveway was used for emergency vehicles exiting the site responding to an emergency. All other trips would have to utilize Shorewood Lane or public works driveway. Attachment 3 is the letter from Hennepin County granting the access with these stipulations. The third and last access to the site is the driveway located off of Shorewood Lane. This driveway is 60 feet in width. While wider than the norm, this width is needed to align the trucks with the apparatus bays within a short distance. Staff agrees that the design vehicle for this site warrants the additional width proposed. Planning Commission, Mayor and City Council South Lake Public Safety Site August 1, 2002 Page 3 of 4 Sanitary Sewer and Water Service Sanitary sewer service is available on the south side of c.R. 19. The utility that serves this area is owned and operated by the Metropolitan Council Environmental Services (MCES) division. The . City, on behalf of the EDA,will forward a letter of. request to MCES requesting permission. to. tap into the existing utility. In addition, a permit from Hennepin County will be required to construct ....Jhe_utilityJ"GIQs"s._CcR."12....".H~nn~pin~91!g~Y"~"UL~~gl!J!~_.Q1}Lfui..~..pjp~_~_~_pl~~~~_.~A~hiIl....~...c;"<3:~~Ilg.........._............ pipe. . Shorewood municipal water service is not available to the site. However, the City of Shorewood extended Tonka Bay water service to the easterly boundary of the public works facility, when the public works site was constructed, in anticipation of this site developing. Therefore, the City of Tonka Bay will provide water service for the public safety site. A cooperative agreement with the City of Tonka Bay is already in place to cover all service extensions throughout the City of Shorewood. Plans indicate both storm sewer and watermain crossings will intersect the retaining wall along the west side of the site. Any crossings of the retaining wall are to be placed within a casing pipe that will extend 10 feet either side of the wall. This will prevent unnecessary tear down of the retaining wall should the utility need repairs. Grading and Drainage . The plans propose significant amounts of grading for the site. Due to the large footprint of the building, most of the southern two thirds of the site will be graded, with a 16 foot high retaining wall along the west exit drive for the fire apparatus bays. Grading will impact all of the area between C.R. 19 to a point 80 feet north of the proposed footprint of the building. It is estimated that significant amounts of material will be generated by the placement of this structure. In review of the site, this material could be placed further north of the proposed grading. This would create an additional pad north of the building footprint for future development or auxiliary activities. This may provide an opportunity to minimize costs by reducing the amount of material to be hauled away from the site, while maximizing the potential for the site. The Engineer and Architect may want to consider creating a curved retaining wall south of the general public access drive, to provide additional room for negotiating the turn from the north apparatus bay to the exit apron. Planning Commission, Mayor and City Council South Lake Public Safety Site August 1, 2002 Page 4 of 4 This site is located within the Gideon's Bay subwaterhed of Lake Minnetonka, and is part of the Minnehaha Creek Watershed District (MCWD) on a larger scale (refer to Attachment 4). Since this site is less than 8.0 acres, a water quality pond is not required. However, the City of Shorewood Stormwater Management Plan does require rate control for the site. . Providingrate control for this site is no easy task, due tothe large footprint of the impervious areas ...andthe.dramaticcl1ange._.iQ.e.le.YatioJls.J~..crQss._the__._site.,_.Sl~fLh~sJ)ee.n__~Q!:King~i!hJhe.M.c:WI)JQ consider the feasibility of providing a water quality pond within the Gideon Glen project, in exchange for a dry pond on the public safety site. The potential for providing such a tradeoff appeared feasible until a detailed hydrologic study was completed for the Gideon Glen project last week. Consultants to MCWD will be recommending that such a trade is not a large benefit to the district. Therefore, a rate control pond will be required for the public safety site. Due to the timing of this hydrologic study, the Engineer for the public safety site was not afforded the time to revise the plans. Therefore, City Staff is recommending that the application be continued to the next Planning Commission meeting. Plans will be revised and resubmitted for review and comment. Recommendations . Staff is recommending that the application for the South Lake Minnetonka Public Safety facility be continued. The Architect and Engineer for the application shall revise plans to include the following items. 1. Utility plans shall be revised to incorporate casing pipes for any and all retaining wall crossings, and shall extend 10 feet on either side of the retaining wall. Casings shall be blown full of sand, once the utility has been installed. 2. Grading and drainage plans shall include proper erosion controls and Best Management Practices. 3. Drainage plans shall address rate control to the predeveloped runoff rate. Ponding facilities shall be designed in compliance with the City of Shorewood's Stormwater Management Plan. 4. The Engineer for the project shall provide adequate information for the drafting of an access easement running in favor of the Public Safety Site, for use of the Shorewood Public Works driveway. DUCK ISLAND FROG ISLAND ( -,r/( 400 I o 400 Feet I ~ N Attachment 1 Location Map . . ""Yc.: ~ ~ U' ~( (Q' ~. ~ '0,. 1147.83 '0,. SOO'OZ'09"E 00 l.....JlIIIIIUQIIaI.__to,..,.OJD.....~ - .. _NJ......"......---,........._~ .....-... & ____0I.1t........-............ - ........lOlIIIQIIIICmIW.................~...lANUI'MD - L 8llIffAOa1lfALL---.vKaarrMLID.....--.. Of_............. ..1lLLPMG'......IMLL......nt.................. LEGEND . ~ . ..-.ca...1O.......... 1lEfM,UJ.""-(RII'I . --- . EIHIHI-_...... ~--- .CB:l--- CITY OF SHOREWOOD SUBMITTAL CONDITIONAL USE PERMIT Attachment 2 Site Plan -- -=== c :.:== -===11 === !:::l====.. ==.f:Z~w::. ...J!'L.'i.,.~ E ~~ lSlI"'""'........-.e!! -- SOUTH LAKE MINNETONKA PUBUC SAFElY FACILITIES . WEST SITE .f:- -.... GEOMETRIC AND FINISHING PLAN .__ -!lll _ 7/1 _..------1 -..---' ~_DalI_-1 [~:~ Hennepin County Transportation Department 1600 Prairie Drive Medina, MN 55340-5421 763-745-7500, Phone 763-478-4000, Fax 763-478-4030, TOO www.co.hennepin.mn.us May 29, 2002 Mr. Craig W. Dawson, Executive Director City of Shorewood Shorewood Economic Development Authority 5755 Country Club Road Shorewood, Minnesota 55331-8926 Re: South Lake Minnetonka Public Safety Facilities Shorewood Site - CSAH-19 near Shorewood Lane Response to your letter of March 29,2002 Dear Mr. Dawson: . I am responding to your letter to my staff member Dave Zetterstrom on March 29,2002. I apologize for the delay, however it took some time to discuss the issues with the City Engineer and to coordinate with representatives in the design and operations areas regarding the issues you mentioned in your letter. After a staff discussion in our offices, we reluctantly are willing to allow an emergency access to CSAH-19 for the proposed Public Safety Facility. J:..s you suggested in your letter: . The use of the access will be only for vehicles in route to an emergency (i.e. warning lights must be in operation). Other uses such as on-site vehicle maneuvering or employee vehicle use will not be ~wwed. . . We are agreeable toa surmountable median design on CSAH-19 since it would continue to channelize traffic and protect the eastbound left turn lane to the Public Works Maintenance Facility. . The design of the entrance needs to be coordinated with Dharam Bobra , the Senior Project Manager for the CSAH- 19 project (763-745-7681). Depending on how the timing of your project coincides with the county roadway project, we would either issue an entrance permit (if your project occurs first) or the access could be constructed as part of the county roadway project. If you have any questions, please don't hesitate to c~l me at 763-745-7633. Sincerely, fbAf- Robert H. Byers, P .E. Senior Professional Engineer RQB:rqb c. Tom Johnson - Transportation Planning Division Jerry Smrcka . Operations Division Bruce polaczyk . Design Division Dharam Bobra . Senior Project Manager Larry Brown. Shorewood City Engineer Attachment 3 Letter from Hennepin County An Equal Opportunity Employer Big Island ~ .. oseo 'oTnt Echo Bay 30. FAIRHOPE AVE. 31. WEST POINT PL. 32. WOODPECKER RIDGE RD. 33. MAPLE HILL AVE. 34. GLADE AVE. 104. CHERRY TRE 105. LIME TREE 106. APPLE TREE 107. PEACH TREE GREE 1990 . Otdeon ~:: ~~Ni;ONKA BLVD. EXCELSIOR Brq 37. AREY LA. ff11990 POP. 2.367 '38. LINDEN ST. r'rr~1 39. ELM PL. III.. ~--;~ !r:r:.9" 40. LAFAYETTE...~T. ~f~~. ":J~' \ f~ ci7\;-, 1'\lJ55 .~h CRESTVIE ...... 81. BLUE JAY eIR. 82. AUDUBON CIR. 83. TEAL CIR. 84. PARTRIDGE elf Attachment 4 85. 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AUDITORS SUBDIVISION NO. 133. ..... H~IN. C0Uf4TY. MINNESOTA . DENOTES FOUND IRON MlNUNf::NT o DaIOTES IRON I<<lNllMENT SET AREA - 298.55-4.00 aq off 6.85 GO I ..- .......,'" 'JJIAT nns PUll WECIFICATlOIIIXJ'_ WAS PREPMIEIIIT II! 1ft __ IIf D11I(tT $IlPERVISIIlIl AIID 1HAT 1 ". II IIUl.V LlClEIlSDI UIIIJ SIlI\1IE'IlXI IHIER l'ltIi: U.IS IF 1IlE. ST"'" IF UI_A. ' STEVEll V. ISCIIE DA'IE' ZlZ2I1OCl2 -. IlOo 22105 .I!mIl -. ' lIP FlIUNII llllllllllNUlllJtl' SW CIIIl ~ EI.lV-It'RoZS lIP FIIUIiD lllOlllGlUll!lf1'SlI. CllII I'la'l!IIT't EUVoe'JloH ~~pAClt _REllENJS. SIDE 10' REAIl 40' " , .Jl!IDlI!. R-tA SINllLE f'AIlILY AND 110 FAIlltY RESIIIEH1'IAI. IILIIIlD _. .. C 27071S 0010 C RA1EV oII1.Y Z. ,.. urtLnY 11III:. . 1IIE "I..-TIIIIC SIlOIIt IIIC 1IlESE DIlAWIIIDS CIINCEIIIIlllO TYPE _ lJICATl1lN llf' PIlIYAlE . uriLlTJES IS NGr llIIAIWItEEJJ 1U Ill! 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I ~ "L..--r" ~\\.......,,/ ^\ ~ / /-- ~~~~ ~ J:IU - N iJ I"'" - I ~~'\.. r. 7 ~=-- . t / :!L \ \of.;. ~. j if, l ~ J mu.Jl e-r /"'7'" .,. '" '> ~ _ . . ( b ;1JJ!~J. ,,- -- ~ =')) ... Road> /~--- ~ ~~--, _ '-___")- .",~mlt..htown ~<< '~ ~ ~'/A\ 1 .~ ; Y/.~-" V'- ~\[\,v-: ~ (~Wot1M E.! Ij I \ ~/\~'\7M1 h~\-\:~~%~ ~\ .~.'C ~'I~~o\\\~' ~... ), ..1 Exhibit C Existing Drainage Map Aug.19. 2002 12:35PM AJA. INC olZb44Ub~1 nU'IILU r'lIl .. . ANDllRSON-JOBNS<~iN .ASS0c:rATB3. - me. L.tNDSCN'BARcHITECTUBB . sriBPLdJHNa . cn'ILE/oIG1NEBB1NG MEMORANDUM PROJECT: Excelsior Fire District SLM Police Department West Fire Station CLIENT: TSP One 21 Water Street Excelsior, MN 55331 SUBJECT: Access to Shorewood COMMa NO.: 01135 DATE: August 19. 2002 MEMO TO: Lany Brown, City of Shorewood David Rey, P.E. cc: Tom Schuelke. TSP MEMO BY: Pursuant to your request, we have reviewed the loCation of the access from Shorewood lane and whether this location could be modified. After reViewing the design and discussing the design with you on the phone, we have the following to offer. ~ .~ : .J"it . 1. The primary reason the driveway is located where shown is because of grades. The fire district requires separate ingress and egress points for fire truck movements. Ingress occurs at Shorewood lane and egress occurs at CR 19. Because of the existing grades surrounding the site, the driveways were located such to balance the grade difference. As a result, the ingress and egress driveways are both graded at roughly 5%. the maximum grade allowed by the fire district and the City. The grades rise up from Shorewood Lane to the building at 5% and rise up again from the building to CR 19 at 5%. 2. The driveway is located at the relative high point on Shorewood Lane. The true high point occurs at CR 19, however, access is not possible due to the proximity to the intersection. Moving the driveway either north or south will move the driveway away from the high point resulting in the grades being greater than 5%. A secondary reason for the current driveway location is vehicular movement within the site. Once on site, the fire fighters need to be able to' align their fire trucks evenly with the entrance doors to the apparatus bays. The driveway is somewhat centralized on the apparatus bay doors. The driveway is also wider than a typical site driveway to accommodate the turning movements of the fire trucks. Also the building is located such that the required setbacks are respected and to allow space for volunteer fire fighter response vehicles and to satisfy City parking requirements for the facility. The Architect has designed the building to fit in ifs location to allow for the fire truck ingress and egress as shown. We have worked closely with the Architect and fire district to balance the parklng needs on site as well as other parameters to allow the site to function. In summary, we do not feel the driveway could be moved without compromising the design and the site and the needs of the fire district. . Please review the above information and contact our offlC8 if you have any questions. Exhibit D VAUEf SQUARE OFFICE CENTeR . SUITE 200 . 7575 GOLDEN VJ;J.lEf ROAD . MINI Memo Anderson PH (763)544-7129 . FAX(763)544-0531 . www.aJalnc.net Johnson & Assoc .10 IE I, Ie . 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'^' /~~W/lJ. t="i'T11l', J....r II II 53 iii. ~ IDI~ .- n.J I "",.[=,.- ~ I -, I S3: '2' IIIGIt "" @I[] @D] ~ _J L_ ~_ ~~ ~=~ TTPl4_- ~1IIIlDW) t ~... - ""' "'llii: ~::-~ ~~ rr, I I I I I lJ '~~41' _111 DDDR. 1'IPlCM. ar.3 . 11 I -- -- -- - - I~ 1111~1 J~__ lFlIFlAllPDli-T -- 5' == ==, ~ -------r-~--. -- I ~ T I i i'T I I I. I I .I I I~ I 51~h'WIIllIlIllll"'''''' ..32lIU!III!..TlI't.3- _ _ -- D1S1III8UIlllN1W", _THR_~ __ ----- I f7\ ELECTRICAL SITE PlAN Sl:1CIIw.4U. USl~ .~~. -'v Ill, .'-- - 1HRDW I- UGHIING IlISIIIIIlUlIlI l- t::t:t..,.-. I ~1SI'f7 _ If -0- If. 0 tV .,21.;0- Ol:r +t2":!I- ;:::: .,tsf' I " n J..e. -.,-. II 0 b:=: 1'= {!SDIAI. _ -- llDClII, TlPlCII. ar II -- Is! 0 " '2'''G'' Vre1' .'2'~ ==~ I ,. I::::: L r- ;::::; u..JI ~ SI:lI!l'_.... -.3l(1li...... .1'/PE3_'" - 51..... ---- -- .--ft-,tlllClll_ / S1Rl:EISCN'EPDLr.2SlW 52 PIOI,1'/PESIlISI_ GENERAL SITE NOTES:. II' -- 7 \ '\ \ I ~.. \ \ -- ______u r~\ , \ \ I : \ \ I : \ \ I \ \ r I I \])m : I I. 1 J)m \ \ ==v \ \ \ r \ \ ,\ 51 \ I \\ \ '\ j dd,~\ -\ \ \ ~ __._J\~~ 5"- ........---,- \ ~/ ----. ---- Tly' /r" --------- 'V \ ~\ \ , \ , \ \ \ 51 \ I ( ./' I .., \ , \ Exhibit E Exit Routes I , n ~ , , . TSP One loc. ArchIlec:lure Englneerlng Intllllor Design '='.:= 0 T&...,.......~ .::.-::= 11 '"-...- "'fIIl- I'ROfES81QHAL ENGlIEER -..-;........... ~ = _....._ ","indlraw .... ......... ...Itm...., ____1M liiWI"IM-..- PdrIl-. . "'J.~' - , """ --.i~, ~~ .....A:fiL.. ~.......~ XREF'D AlES '-- -- ~i:a. : '=:..::-0 ($\ .\~~~~ ~y ~~ ~~ #'\~~' 1\; ~ Plojocl ,.., SOUTH LAKE MINNETONKA , PUBUC SAFETY FACILITIES Weat SIte Shorewood, MN I fa .' -- -w ! \ I I \ \ :.. __ __ i'~~' . -1 0- : : \ I \ I I I I \ \ I I \ \ I I I I . I \ "I>sn I I · 3)~ \ I \. I \ \ \ \\ \ \\ \ \ :: dd \ \~~ J \ I --jA \ " '. \ \ \ . \ ~.~~ ~ . 1M -- "~ ~'--~--' --' --' ~-- ---------------------=- - "-~ . -:-___ (' li\:..- -:----- -- - -- -- -- ::::-0='------ ,- ~ ..?- - u_u_ ---- .'. ..:=- - - - _ __"""----u _..:.-~I 6""'-- ~ - -- u u j ~_ .....ll'~....... _ _____~=----tlID,.f ~ -" ~~ . ,,' ~ ""1',11--- - -'" --- -cr \..... j . .~ IT ~u!m~i! :.. I ~bl\'" ~ 1 ~ < u___.2-,-':------- - =-:- ~ ~.:.J _,- TTI1~ p' ~~ I' U . ~ ,.=."" . ': . .. "'""" --<- __ . _ ~ ~ -,1' _ I . iC' " ~ I' I l' r- _ - . ----- . - ".,tsr j __ r----' ~~" ~ rl' I--.J ul(-- 'I;j' r1"'b .....,rL 0" "'L. ";1' - ~ "I If 1 .1 f ~ ,I ~"'-\)- .,r-- '1 ID i . C~. ~ U,:. .' ". " .. -, . tol J~ '~/4; ~. IT~:' ~i' ~ u ~. ~ .. ~ ..:1 :.i=~ ~ 7~j,~ ~'- . " ~1N'1 . ~ ulY:: = TtPE41llSll1'::'.J r-l r-1..La . . ~ ~. ~ =..=-, _ _ tm:I "'""" . . _ '!J. n' " ...._ _ . ;=./ rl rF"';' -- _,' ....... _... ' 'l'l L_.::::m"=\ =- r , _~ 1 'T~:'f\ - ~ ... _'"'m. r ';7~;' L.J ~ ___.l..L..lJ .~ 1'- - _~'" TT""" 0 'g 0 _.",_ U..., -rT1' i ...~ ...., 0']: .,~;Y -- .,~~ )J!J . ..,'" v C -- { ~=~"15~ T .'_ E_ cu~~ - .ID IE -- ----1!!. - - -- I I -- -- - - - ID - IF 10 n _ ~ 51 \ " - - - - --- - . - "- /' ~~7 . - - -!: 51 '--- -, I . I I, I' I I I,.., I I I I . I ~ I -'-Sl'--s,. I I I~ I I ,f1 __ __ ...011:-- r.>> . ___ _____ "......I;1 u_ "I - -4 ~ . _ __-=--=_- ----- .1-+--- ~.:!!!!!!Y -- e-- - ----- '-- ------ " - __ - __, _u__,___ ~>JI.5eC~ I! ) . ~ _' Je~~ \ ,- Ii I I I ..........-S1:I.._~ -- 52 ~~ u: 51 - r.....- 1 11\ ELECTRICAL SITE PLAN GENERAL SITE NOTES: IQ \ , i/ 1/ ~ Exhibit F Site Changes ~ -1- 1.1 TSP One (nc. Ardllleclwe 1n::1n88!1ng DesIlJl ....,..,..... ,,,";:i""':'- 0 .1IlIl-= It......... '=1"_ I1lI PlIo.::: I - =ENGlNEER ~~:::.~ :;;;.;r~ ..........., .., ..."...IlII,."w:=.... Pltnt.... ~1IIIIn.L1rIIf. --' ..~ - ". -,., u-'1~' --==-... ~. ....:-..~ . - .'fIlIIl!!!! " X!IEF'Il F11!S ~... f-=- - - 4~ ~~~ " i~-.) ,~ \Y Pra/1lcl~ SOUTH LAKE MINNETONKA PUBUC SAFETY FACIUTlES West Site Shorewood, rom I, .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator ~ FROM: Larry Brown, Director of Public Works DATE: August 22, 2002 . RE: Authorization for Expenditure of Funds for Culvert Replacement Eureka Road During the last rainfall event, staff members of the Public Works Department performed checks on a culvert that serves areas south of Smithtown Road and east of Eureka Road. Attachment 1 is a location map showing the culvert location. As a routine occurrence, water tends to back up within the properties of 5835 and 5865 Eureka Road during normal rainfall events. Up until two years ago, the water would back up into the side yard area of these properties, and eventually drain away~ However, over the past two years, the Public Works Department has witnessed seven different occasions where water has backed up to the house and garages of these homeowners. Attachments 2 through 4 are recent pictures of the flooded areas. . Study of the tributary area for this culvert indicates that the area that flows to this culvert has had a 'substantial increase in development. The increase in runoff within the tributary area of the culvert has. exceeded the capacity of the existing culvert. As. a result, flooding of the magnitude shown in the attachments has become a routine occurrence. Staff is recommending that the culvert under Eureka Road be replaced with a larger culvert. The limiting factor down stream is the culvert located at Smithtown Way and Smithtown Road. This culvert is to be replaced with the Smithtown Road Project. If the replacement is to be completed, Eureka Road will have to be closed for a one day period. Staff is also recommending that notices be sent to the surrounding area in advance of construction notifying residents about the project and providing contacts for concerns or issues about the. project. The notice period will have to be balanced against the time schedule for school startup. Staff is still researching dates for school startup and other activities that may play into the timing of the project. It is planned that the Public Works Department will perform the work. It is anticipated that the materials, labor and traffic control will not exceed $4,500 to complete the project. Staff is recommending that the Stormwater Management Fund be utilized to complete this project. ft ~~ PRINTED ON RECYCLED PAPER 1f'1Pr . . Mayor and City Council Culvert Replacement Eureka Road August 22, 2002 Page 2 of 2 Recommendation Staff is recommending that the expenditure of funds from the City's Storm water Management Fund be authorized for the replacement of the culvert at Eureka Road. .. u . . ) r ( d "V"N ~ <::'1..1.. .....,"Q' , -Ltf3'\N t-\ 7N.ll \;f / I o ~ I / ~ --=-. . ~ . . .