081902 CC Ws AgP
CITY OF SHOREWOOD
COUNCIL WORK SESSION
August 19,2002
PUBLIC SIGN-IN SHEET
For the record, please print your name and address below. Thank you.
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
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Date:
August 15,2002
From:
Honorable Mayor and City Council Members .
Bonnie Burton, Finance Directorrrreasure~
To:
Re: 2003 General Fund Operating Budget Work Session
CC: Craig Dawson, City AdministratorCV
The proposed 2003 General Fund Operating Budget is attached for your review. This document
will be the basis for discussion at the budget work-session scheduled for Monday, August 19,
2002 at 6:30 P.M.
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INTRODUCTION
The budget requests included herein are the result of careful consideration by staff, guided by the
direction provided by the City Council at its budget work-session in June. Shorewood provides
essential services at a very reasonable cost, with a very lean budget and small staff. Staff
members perform at a high level with economy and efficiency; professional staff consistently
spends countless extra hours to meet and exceed the high expectations of perfonnance.
TRUTH-IN-TAXATION
The truth-in-taxation process will generally return to the timetable and procedures in place prior
to last fall. This includes City Council approval of a Pay2003 Proposed Tax Levy to be certified
no later than September 16; final preparation of all City budgets, including utility and non-tax
supported budgets in the fall; holding special public hearings on the proposed budget and levy;
and adoption and certification of the final budget and levy before year end.
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t..1 PRINTED ON RECYCLED PAPER
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2003 B udget Work Session
Page 2 of 4
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2003 BUDGET REVENUE IDGHLIGHTS
Levy Limits
As the Council is aware, the City is again subject to levy limits for Pay2003. Accordingly, the
City is able to raise the levy based on an inflation measure, a household growth adjustment, and
a new commercial construction adjustment. For the City of Shorewood, this is an increase of
about $80,000 or 2.9%, from the Pay2002levy of $2,771,784 to a Pay2003levy of $2,851,847.
The proposed budget recommends that the Council levy the maximum permitted by state law
under levy limits.
The City is permitted to add a "special levy" to accommodate the debt service payments that will
be made annually to fund the new public safety buildings. For 2003, Shorewood's share of this
special levy amount is estimated to be $304,500.
Fund Transfers .
The 2003 proposed budget proposes transfers from the General Fund to the Capital Improvement ..
funds at levels similar to the 2002 budget. The City has been fortunate in the past in that it has
been able to make sizeable transfers from the General Fund (and its tax levy) to a variety of
capital improvement funds, such as the equipment replacement fund and the local roadway fund.
If levy limits are short-term, the City's most reasonable approach is to reduce transfers from the
General Fund to the various capital improvement funds. The level of transfers may be restored
when levy limits expire. Iflevy limits become long term, other funding sources could be
considered, such as eq~ipment certificates or road debt, which are exempt fro~ levy limits in
Minnesota. Reducing transfers is a reasonable option at this time, but should be monitored for
long term budget planning.
Other Funding Sources
In addition to the levy, the 2003 budget also contemplates other sources of funding such as fees,
licenses, and permits. For example, building permit revenues should increase due to the .
construction of the new public safety facility in Shorewood.
Also, cities will now be able to issue bonds for street reconstruction without the traditional
election requirements. There are some conditions, including a requirement to have a five~year
reconstruction plan in place, unanimous approval by the City Council of the issuance of bonds by
the City, and the opportunity for a "reverse referendum". This new law may allow the Council
to address roadway needs more quickly. The City Engineer is working on some examples of
how the City may benefit from this new law.
2003 BUDGET EXPENDITURE IDGHLIGHTS
Most of the changes in the 2003 budget will be incremental for the continuing cost of doing
business. Significant changes in the proposed 2003 budget include:
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1003 Budget Work Session
Page 3 of 4
Police
The new funding allocation for the member cities of the SLMPD took place during the 2002
budget year. Based on this allocation, Shorewood's total cost for the SLMPD in 2003 will be
$797,664, compared to $615,443 for Pay2002, which is an increase of about 29%. SLMPD's
proposed budget calls for a 6.5% increase for operations. However, the facility debt service
portion ofthis commitment is about $151,900 and is not subject to the levy limit law. Police
Chief Bryan Litsey will present his budget in detail at the budget work-session.
Fire
The City of Shorewood's contribution to the Excelsior Fire District (EFD) budget will increase
from $284,500 in 2002 to $388,710 in 2003. This includes the facility debt-service payment of
$147,000 that is not subject to the levy limit law. Fire Chief Mark DuCharme will present his
budget in detail at the budget work-session.
Recodification
This is the second year of a two-year project to update and recodify the City's Code of
Ordinances. The project is currently in process through American Legal and the League of
Minnesota Cities. It should be completed sometime in 2003.
Park & Recreation
The Park Commission presented recommendations to the Council in August and included
options that will require new spending. Specifically, the proposed 2003 budget includes the
following: a new $30,000 allocation for a contract Park Coordinator position, which is a new
service to facilitate and improve park use; $6,000 again for Senior Community Services~ and a
transfer of $35,000 to the Park Capital Improvement Fund. The proposed budget does not
include any subsidies for concession sales at Eddy Station.
New Staff
As discussed by the Council at the June work-session, the 2003 budget includes provision for
additional staff: two (2) public works light equipment operator positions (about $40,000 each
annually) and an accounting clerk ($27,000 annually). Most of the salary expense for these
positions will come from the utility (sewer and water) fund budgets, rather than the General Fund
budget. The City's sewer and water system maintenance agreement with Munitech will
terminate at the end of 2002 and in-house maintenance will require additional staff. Munitech
savings of approximately $100,000 should offset the additional staffing expense annually. The
accounting clerk will assist with the volume of transactions in the Finance Department by
working on utility billing accounts approximately 50% of the time, other finance duties 25% of
the time, and general government activities 25%.
Pay Plan
The proposed budget has been drafted with the assumption that adjustments in the City's pay
schedule would be consistent with what has been in effect in recent years (two percent increases
in January and July). In addition, several employees are scheduled to receive "step" increases.
Also, for budget purposes, health insurance premiums are estimated to increase 10% for 2003.
Therefore, the City's monthly maximum contribution for insurance costs would increase from
$538/month to $5911month per employee.
gtOO3 Budget Work Session
Page 4 of 4
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Building Improvements
Funds are proposed for a space needs study for City Hall and the window replacement program.
The Public Works building should have minor changes for interior walls and plumbing.
Information Technology
The 2003 proposed budget includes funds for technology and communications, including needed
replacement of three (3) computers based on a computer equipment replacement schedule. There
are funds designated for computer software (financial accounting and planning software). In
addition, funds have been budgeted to provide for regular monthly maintenance visits from the
Geek Squad, which have proved to be very beneficial toward smooth operation of the City
network computer system.
OTHER
EasementslLand Donations .
The Land Conservation and Environment Committee (LCEC) is expected to issue a final report
in August. It has been trying to identify some type of funding incentive for property owners to
give conservation easements or make donations of land. Whether the City should undertake such
a program and the level to which it should be funded will need to be discussed by the Council.
This program is not included in the 2003 budget.
Use of Fund Balance
In the 2001 Audit, the City Auditor noted that the City had a very healthy undesignated General
Fund balance (approximately $1.9 million). It was also noted that there were a number of
improvement funds that had operating deficits, several of which were due to inter-fund loans.
Specifically, the following funds show amounts 'Due to other Funds':
Fund
Trail Capital Improvement
Park Capital Improvement
Senior Community Center
Amount
$ 29,000
$157,000
$ 55,000
Due To
Park Cap. Improvement (Vine Hill-Covington Trail)
Sewer Fund (Eddy Station Building Constr.)
Street Reconstruction Fund (Senior Center Constr.)
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Staff is recommending a one-time transfer from the General Fund Reserves to payoff these fund
deficits. It is hoped that this clearing of the books will provide a "fresh start" and will encourage
fund raising efforts for new capital improvements, with the understanding that these
improvements would be implemented when funds are available.
CONCLUSION
The staff has presented proposals that are consistent with the needs to provide and improve
services. We look forward to working with the Council to conclude the Year 2003 General Fund
budget at this work session. Any changes will be incorporated into a final draft that will be
presented to the Council for approval at the September 9 meeting, prior to certification by
September 13.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City AdministratorcD
August 15, 2002 .
EFD and SLMPD Proposed 2003 Budgets
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The budget process of the Excelsior Fire District and South Lake Minnetonka Police Department are
designed so their member cities will be able to prepare their own budgets with some certainty about
the costs for public safety services for the coming year. In both cases, their budgets must be
approved by August 31.
EFD: The Board of the Excelsior Fire District has recommended approval of the proposed 2003
budget. According to the joint powers agreement, the budget is binding on all member cities if a
simple majority of the city councils approve it. In fact, a majority of the five city councils have
recommended approval.
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The EFD's budget would increase from $675,454 in 2002 to $925,448 in 2003. The operating
portion of the budget will increase 0.998 percent. The major change is in the capital budget, where
the first costs for the new fire station facilities will occur. An interest-only payment of $350,000 is
included in the budget. Shorewood's $147,000 allocation is not subjectto the State's municipal levy
limit law.
Shorewood'scontribution to the EFD would increase from $284,503 in 2002 to $388,710 in 2003.
Shorewood's share of the EFD budget in 2002 is 42.1 percent in 2002; it would be 42.0 percent in
2003.
SLMPD: The Coordinating Committee of the South Lake Minnetonka Police Department has
recommended approval of the proposed 1003 budget. In the case of SLMPD, all four member cities
must approve the operating budget; otherwise, the current-year budget (and city contributions) are
continued into the next year.
The basis for city contributions to SLMPD operations changed in 2002 to fixed percentages for each
of the member cities; Shorewood's is 46.0 percent. Now, each member city will pay the same
percentage increase for s~rvice costs from year to year. For 2003, the SLMPD is proposing a 6.5
percent increase in operating costs, from $1,476,000 to $1,551,300. Shorewood's share would
increase from $599,000 in 2002 to $638,200 in 2003. The primary area of increase is in personnel
costs: this is the first time in many years that the Department is operating at full strength.
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EFD/SLMPD Proposed 2003 Budgets
August 19,2002, City Council Work Session
Page Two
The other component of the SLMPD is the capital facilities fund. Under the terms of the amendment
to the joint powers agreement approved in February 2002, the member cities will pay their respective
amounts for the costs of the new police station, regardless of their collective vote on the operating
budget. The costs assigned will be on an ad valorem share from year to year.
The 2003 capital facilities budget is a $260,000 interest-only payment. Shorewood's share of
property value among the four cities is 58.43 percent. This amount translates to a $151,906
obligation for Shorewood. This amount is not subject to the State's municipal levy limitlaw.
Overall, then, Shorewood's cost for the SLMPD in 2003 will be $790,100, compared to $599,000 in
2002.
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CITY COUNCIL ACTION:
The City Council should indicate any further information or clarification it will need prior to
action on the EFD and SLMPD proposed 2003 budgets at its August 26, 2002, meeting.
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2003 BUDGET PROPOSAL
PREPARED BY CHIEF BRYAN LITSEY
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COORDINATING COMMITTEE MEETING
Cities of Excelsior, Greenwood, Shorewood, & Tonka Bay
JULY 23, 2002
$2-8
2003 BUDGET PROPOSAL
OVERVIEW
By - Chief Bryan Litsey
This is my fourth year of preparing a budget for the South Lake Minnetonka Police
Department (SLMPD). Like the budgets I previously prepared, my proposal for 2003 is
a true representation of what our police department needs in order to maintain the high
caliber of law enforcement residents, business owners and visitors have come to know
and expect. In order to achieve this objective, I went through an internal assessment of
where we have been as an organization, where we are at now and where we want to be in
the future. This approach has worked well for me in the past as evidenced by my last
three budget proposals passing through the administrative review process with no
significant modifications and subsequently being adopted overwhelmingly by the
SLMPD Coordinating Committee and their respective City Councils. I do not subscribe
to the practice of purposely preparing a budget on the high side in order to give the
appearance later on in the process that significant concessions are being made. This type
of charade builds mistrust between the participants and slows the process down. You
can be assured, therefore, that this budget proposal has already gone through close
scrutiny from within our organization and is being presented as a realistic assessment of
our funding requirements. I have prepared the attached spreadsheets which give a
breakdown of anticipated line item expenses and revenues along with a corresponding
narrative which summarizes each category. I have also highlighted in the ensuing
paragraphs some additional comments I would like to make about my proposed budget
for 2003. It is important to note that the proposed operating budget is for the most
part status quo except for anticipated increases in personnel related costs and
communication expenses and allowing for some decreasing revenue sources.
The South Lake Minnetonka Police Department and the Excelsior Fire District are
positioned for an historic year in 2003 with the anticipated completion of a new public
safety facility that will serve both organizations. This has been a mammoth undertaking
not only at the staff level, but for the governing bodies that oversee police and fire as
well as their respective city councils. This process has been well documented and has
gone through multiple levels of review every step of the way in order to truly defme the
needs of both organizations while taking into account fmancial considerations. My
regularly published newsletters provide a good chronology of this progression and the
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PAGE 2 - CHIEF'S OVERVIEW OF 2003 BUDGET PROPOSAL
significant milestones reached. I will not reiterate, therefore, what has already been
stated other than to highlight a few key points. The goal during this process has been to
make sure the facility is respectful of the surrounding neighborhoods, fully functional for
the long-term, durable to withstand the rigors of public safety use and having low
maintenance to ease the impact on the operating budget. This mandate has been
accomplished thanks to a lot of hard work and a spirit of cooperation that has existed
from the start. I am confident this will continue throughout the project as this
community asset becomes a reality.
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One of the significant budgetary considerations of the aforementioned building project is
the formula used to allocate costs to each member city. After much negotiation and a
change to our Joint Powers Agreement, this will be proportioned differently than the
operating budget. It will be a long-term debt obligation to each member city based upon
ad valorem (tax capacity) that will be subject to annual variances due to changing
property values. This is unlike the operating budget which must be approved annually
and is proportioned between member cities using fixed percentages. The flXed
percentages used for the operating budget resulted from a change to our Joint Powers
Agreement that first took effect in 2002. They areas follows:
Excelsior
Greenwood
29.50/0
8.50..10
Shorewood
Tonka Bay
46.00/0
16.00..10
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* Please refer to my budget proposalfor 2002for an overview of how this change occurred.
The focal point of my budget proposal is on the operating budget, since this must go
through. an annual approval process as previously mentioned. I have maintained the
same format as years past and have separated out as an addendum item the anticipated
facility payment for the police portion of the new public safety building. This allows for
an "apples to apples" comparison of previous operating budgets with the exception of the
rent paid for our current police station, which presumably will no longer be part of our
operating budget after 2003. It is important to note, however, that during construction of
the new public safety building our organization will continue to occupy the current police
station and be responsible for paying rent to the City of Excelsior. This will likely be all
of 2003 given the current estimates of when the new public safety building will be
completed. This also means there should be no appreciable change to the operating
budget for ongoing expenses relating to the new public safety building until 2004.
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PAGE 3 - CHIEF'S OVERVIEW OF 2003 BUDGET PROPOSAL
One of the issues that has been raised concerning the new public safety facility is how it
will impact future operating budgets. I addressed this in the strategic planning
memorandum I prepared for the Excelsior City Council in November of2001. Unlike
our current police station, the new public safety facility will be constructed with quality
materials ~d systems for low maintenance and high energy efficiency. In addition, many
of these costs will be shared between police and fife along with such things as janitorial
and waste removal costs. This will lessen the impact on the operating budget as a result
of moving to a larger facility. Also, capital set aside in the Designated Building Fund
can supplement the operating budget if necessary to help ease the transition.
Like most organizations, personnel related costs make up the largest percentage of our
operating budget. This is reasonable, since people are also our most important asset and .
we as an organization are fortunate to have outstanding personnel. The past several
years, however, our staffing levels have been in a state of flux due to medical disabilities,
retirements, career changes and larger law enforcement agencies recruiting several of our
personnel. This has put our organization in the formidable position of trying to retain
and replace personnel in a competitive job market with a limited pool of qualified law
enforcement candidates. I have worked closely with the SLMPD Coordinating
Committee in meeting this challenge through a number of initiatives. These range from
providing better compensation and career development opportunities for existing
employees to enhancing recruitment efforts by offering accelerated pay and benefits to
new employees with prior experience. The results have been positive and for the frrst
time in a number of years we have not only reached, but have been able to maintain a full
complement of personnel. As might be expected, the monetary savings realized during
most of the staffmg shortages was only temporary until the aforementioned initiatives .
were successfully implemented. This budget proposal reflects the increased costs
associated with these proactive measures being fully realized along with a maturing
payroll consisting of personnel who are gravitating toward the higher end of the wage
and benefit scale. Another consideration is that the full cost of the Community Service
Officer/Crime Prevention Specialist position changing from part-time to full-time will
not be fully realized until 2003. This transition, which was approved as part of my 2002
budget proposal, was done in this manner in order to spread out the fmancial impact to
the operating budget over two years. All these factors, coupled with projected annual
wage adjustments in 2003, translate into higher personnel costs even though no increase
in our present staffing levels has been requested. It should be noted that the officers
union contract expires at the end of 2002 and salary increases will not be negotiated in
time to include these figures in this budget proposal. The same holds true for the salary
increases that will be afforded to non-union employees in 2003. For purposes of
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PAGE 4 - CHIEF'S OVERVIEW OF 2003 BUDGET PROPOSAL
budgeting, therefore, estimates have been used in this category.
During my tenure as Chief of Police, I have made headway in bringing some of our
staffmg needs to more appropriate levels. I have been supported in this effort by the
members of the SLMPD Coordinating Committee and their respective City Councils.
This fITSt came about in 2000 with the rollover of the Shorewood Community Policing
Officer into our regular complement of officers. This increased our authorized strength
from 13 to 14 officers. In 2001,a part-time Community Service Officer position was
added to help lessen the workload on our officers and administrative personnel. This
was phased in as a full-time position in 2002. In conjunction with these efforts, good
hiring practices, organizational efficiency and advancements in technology have all made
positive contributions toward this effort. I am proud to say that we are now in a better
position to serve the public than when I assumed the helm as Chief of Police. This does
not mean, however, that our organization has reached ideal staffmg levels. In fact, our
organization still has the fewest full-time officers in relation to our population base than
any of the other police departments surveyed in the Lake Minnetonka area (updated for
2002). The cumulative average in the geographical area surveyed is one officer for every
680 residents while our police department has a ratio of one officer for every 862
residents - (See Appendix A). In terms of strategic planning, this is a consideration that
should be evaluate(l when prep~ing future operating bu4gets. I have been mindful of
not addressing this in the 2003 budget, however, so that member cities can fully adjust to
their fmancial obligations for the police portion of the new public safety facility before
considering any further personnel increases.
There are a number of other expenses included as part of the operating budget, some of
which are difficult to forecast while others are easier to anticipate. The more volatile
areas include fuel costs for operating our fleet of vehicles and energy costs associated
with maintaining our police station. These can change drastically in a very short period
of time with little or no advance warn.ing. Another area of uncertainty is the spiraling
cost of health insurance for employees, a cost which has experienced double digit
increases in recent years. The preliminary indications suggest the increases will be less
drastic in 2003 and will hopefully be confmed to single digits. Nevertheless, this is a
significant line-item expense that continues to rise faster than other expenses.
The ever-changing world of technology continually challenges our organization to keep
pace. We have been able to significantly improve our technological capabilities the last
few years due to support from the SLMPD Coordinating Committee in allowing us to use
excess revenues at the end of budget cycles to fund these much needed improvements.
PAGE 5 - CHIEF'S OVERVIEW OF 2003 BUDGET PROPOSAL
Most notably have been upgrades to our telecommunications and computer applications
as addressed in my regularly published newsletters. It is important, however, to build
into the operating budget sufficient funding so as not to fall behind as we have
experienced in the past. Relying on excess revenues that mayor may not materialize at
the end of budget cycles is not a prudent strategy in the long term. There should be
modest increases in the operating budget each year to supplement our capital fund and
ongoing expenses having to do with technology. Due to other budgetary considerations,
however, I have not been able to fully implement this strategy as part of my budget
proposal for 2003. I will seek other outside revenue sources in order to achieve this
objective.
The long awaited changeover in the Hennepin County Radio System to 800 MHz should .
be fully implemented by the end of 2003. This is later than earlier projections due to
issues with the system. This switch over comes at a significant price tag to local public
safety agencies such as ours, which are dispatched through the system and must replace
all their radio equipment to be compatible. The good news is that we established a
Designated Radio Fund in advance to help ease the financial impact to the operating
budget. As part of my 2002 budget proposal, I prepared an amortization schedule for
phasing in the full cost over a period of several years. This was based on preliminary
figures provided by Hennepin County for leasing the equipment, which has.been our
arrangement in the past. Since that time, Hennepin County has made some changes and
added options on both the available equipment and method of payment. Leasing the
equipment has now become a lease-to-own proposition with the county floating the
capital. There is also the option of purchasing the equipment outright. Either way,
maintenance and radio user fees also apply. In determining which option was best suited .
for our organization, I solicited input from staff as well as our accountant. From this
analysis, thelease-to-own option appears to be the best fitforour organization. My
budget proposal reflects an increase in this category as projected.
The budgets of the past three years, coupled with the effective management of our
resources, has allowed our police department to make significant inroads in a number of
critical areas. Although my budget proposal for 2003 preserves these gains, it does not
build upon them as would have been my preference. It is a lean budget that keeps our
organization from falling behind, yet gives member cities the chance to adjust to the
fmancial implications of the new public safety facility before addressing additional
operational needs. I am confident that the political powers to be, along with their
administrative support staff, will once again see this as a reasonable budget that gives
each of their cities quality law enforcement at an exceptional value. There is no question
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PAGE 6 - CHIEF'S OVERVIEW OF 2003 BUDGET PROPOSAL
that the communities we serve benefit from an enhanced level of law enforcement
services that none of them could duplicate on their own fmancially. This was vividly
illustrated in the study commissioned by the SLMPD Coordinating Committee in 2000 to
look at the formula used to fund our police department. In 2002, these fmdings were
further reinforced in a report that was prepared in response to questions raised by
members of an Ad Hoc Committee in Excelsior about policing options. The bottom line
is that the SLMPD Joint Powers Agreement is the best deal in town for each of the
member cities both in service and value.
APPENDIX A
RATIO OF OFFICERS PER RESIDENTS
Information for 2003 Budget Proposal - Population Based on 2000 Census
AUTHORIZED NUMBER 2000 CENSUS RESIDENTS .
. LAW ENFORCEMENT AGENCY
FULL-TIME OFFICERS. POPULATION .. PER OFFICER
Deephaven Police Department 7 4,333 619
Also Serving Woodland
Medina Police Department 7 4,575 654
Also Serving Loretto
Minnetrista Public Safety Department 9 6,231 692
Also Serving Sf. Bonifacius
Mound Police Department 13 9,435 726
Orono Police Department 18 11,711 651
Also Serving Long Lake, Minnetonka Beach & Spring Park
South Lake Minnetonka Police Department 14 12,061 862
Serving Excelsior, Greenwood, Shorewood & Tonka Bay
Wayzata Police Department 9 4,113 457
West Hennepin Public Safety Department 8 5,324 666
Serving Independence & Maple Plain
tGum.UJiltiv~,~"e~g~ .
I.;
85..
..1. .: ~7,783 :>1
68Q.
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.. Updated June of 2002
SOUTH LAKE MINNETONKA
PUBLIC SAFETY FACILITY
24140 Smithtown Road, Shorewood
"Building For Today With A Vision For Tomorrow"
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Excelsior Fire District
South Lake Minnetonka Police Department
2003 Financial Obligation
Cities of Excelsior, Greenwood, Shorewood & Tonka Bay
2003 BUDGET PROPOSAL
NEW POLICE FACILITY
By - Chief Bryan Litsey
It is anticipated that our organization will be moving from the current police station in
Excelsior to a new public safety facility in Shorewood as part of a joint venture with the
Excelsior Fire District. At the earliest, this relocation would take place in the fall of
2003. This means the rent we pay to the City of Excelsior for use of the present police
station will continue for most if not all of 2003. The operating budget I have proposed
for 2003 reflects this payment being made for the entire year at a cost of $38,400. It is
also anticipated that each member city will be making interest only payments on the new
public safety facility in 2003, with the principal portion not being included until 2004.
The Shorewood Economic Development Authority (EDA) is expected to be the fiscal
agent for the project using lease-revenue bonds. The interest only payment in 2003 on
the police side is estimated at $260,000. This will be proportioned back to each member
city based upon a previously agreed formula of tax capacity (ad valorem). This differs
from the operating budget, which is based on fixed percentages. Another contrast is that
the debt on the new facility is an ongoing obligation unlike the operating budget which
must be approved annually. Because of these differences, they will need to be tracked
separately. I have included a chart that illustrates the approximate debt obligation to each
member city in 2003 for the police portion of the new public safety facility.
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SOUTH LAKE MINNETONKA POLICE DEPARTMENT
PUBLIC SAFETY BUILDING COSTS - POLICE PORTION
INTEREST ONLY PAYMENT IN 2003
Projected Arnount by ti1ie SjlCm~,HI'I(wd EcrtJQ10mic De~ff~ff(Jpment Autf1orit}f (EllA) ~ $260,OOfJ>
Excelsior
Greenwood
Shorewood
. Tax Capacity *
. .
$2,423,676
$1,553,797
$9,701,758
$2,926,164
....... ...$16,'60'5395..', .'
'. '.' .'. ' '-:"" ". .
Percent~ge *.
14.60%
9.36%
58.43%
17.62%
. Share of Cost.**
,'"
. '.' ....
$37,949
$24,329
$151,906
$45,817
':..::-:';i:'$~~,9:;090': :..... . .:.......
'.
T onkc;t:i3ay '.
.:,.":",'::c:,',f,.. "" ......
TOTAL..,;..,....>
,"'.;.' .", -"'., ",
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" "t~O%..
* Tax capacity figures from the Hennepin County Assessor's Office as of May 15, 2002 (Source - City of Excelsioq
. ** Percentages based upon tax capacity (ad valorem) formula
*** Facility debt obligation independent of the police operating budget
Prepared by Chief Bryan Litsey
Sours l.IDS~ PtlBUc'.$IFI!n" FlIaUrT
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South Lake Minnetonka Police Department
Cities of Excelsior, Greenwood, Shorewood & Tonka Bay
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Proposed 2003 Operating Budget
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SOUTH LAKE MINNETONKA POLICE DEPARTMENT
PROJECTED EXPENSES - 2003 BUDGET
ITEM CATEGORY AMOUNT Variance
From 2002
50100 Salaries Full-time $928,000 Increase
50200 Salaries Overtime $55,000 Decrease
.
50300 Salaries Part-time $60,000 Decrease
50500 FICA/Medicare $18,000 Increase
50600 PERA Pension $91,000 Increase
50700 Insurance Benefits $114,000 Increase
51000 Contract Services $8,950 Increase
52100 Equipment Leases $19,400 Increase
52200 Repairs & Maintenance $27,700 Same
52300 Utilities $21,100 Same
52400 Janitorial & Cleaning $5,700 Same
52500 Printing & Publishing $5,200 Same
52800 Care of Persons $100 Same
53000 Supplies $36,900 Same
54000 Uniforms & Gear $11,000 Same
54500 Travel, Conferences & Schools $10,500 Same
55000 Building Rent $38,400 Same
56000 Insurance $40,000 Same.
56100 Subscriptions, Memberships & Police License Fees $2,600 Decrease
57000 Special Projects $9,750 Increase
58000 Capital Outlay $48,000 Decrease
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TOTAL PROJECTED EXPENSES. $1,551,300 Increase
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
PROJECTED REVENUES - 2003 BUDGET
(Excludes Cities Contributions)
. ITEM . CATEGORY
AMOUNT. .
40110 Court Overtime
$5,000
$19,000
40120 Excelsior Park Patrol- Dockmaster
40130 Shorewood Special Details
$7,500
$80,000
42100 State Peace Officer Aid
$6,000
42200 State Training Reimbursement
N/A
42300 Emergency Preparedness Grant - (Funding No Longer Available)
43100 Minnetonka School District
$7,000
$3,000
$5,000
$10,000
$12,000
$1,000
43200 Copies of Documents, Photos and Tapes - Fingerprint Requests
43400 Security Details
44000 . Investment Income
46100 Sale of Vehicles
46400 Forfeitures
46500 Misc. State Reimbursement
$8,500
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TOTAL PROJECTEQiNCOlVlE .
Varia:nc~
From 2002
Same.
Same
Decrease
Decrease
Increase
N/A
Same
Increase
Same
Decrease
Same
Same
Increase
..$164~C)qc) .: .';Decrea~e .
PROJECTED. COST TO CITIES (EXPENSES MINUS INCOME)
.$1,387;300
Increase
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
2003 BUDGET REQUEST BY CITY
**** SECOND YEAR Of fUNDiNG FORMULA CHANGE ,~**,~
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CITY BUDGET PERCENTAGE TOTAL SHARE INCREASE OVER 2002 CHANGE
. EXCELSIOR $1,387,300.00 29.5% $409,253.50 $25,148.75 6.5%
GREENWOOD $1,387,300.00 8.5% $117,920.50 $7,246.25 6.5%
SHOREWOOD $1,387,300.00 46.0% $638,158.00 $39,215.00 6.5%
TONKA BAY $1,387,300.00 16.0% $221,968.00 $13,640.00 6.5%
'$1,387,300.00 $85,250.00 . .
TOTALS 6.5%
2002 CONTRIBUTIONS BY CITY
TOTAL
'TQTA~'SHAftE:
$384,104.75
$110,674.25
$598,943.00
$208,328.00
'. $1,302;050.00'
...INCREASI;9Y~R.20o.1
$6,441.25
$13,251.50
$60,111.00
$19,496.25
$99,300.00 .
..... CHANG~...
1.7%
13.6%
11.2%
10.3%
.8.3%
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...... .....C. 'IT" Y .... '.,
,'.,.,',.",:,c,:,.,' ,.
~CELSIOFf' .., ':',
GREENWOOD
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SHOREWOOD.
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TONKA BAY
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'" BUDGET, ,""
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$1,302,050.00
$1,302,050.00
$1,302,050.00
$1,302,050.00 .
PE~qeNT,6.Gt: '
29.5%
8.5%
46.0%
16.0%
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
BUDGET HISTORY 2003 - 2000
LINE ITEM EXPENSES
Note:~ Bonomof Chait Note" BottOm of Chart
..CATE,GORY . . .f)ending 8...d9.~t. Approved Budget >ApprovedJ~odget ... Actual .. Approved Budget Actual
ITEM . , ..
. . .. "2003: ..' 2002 "'2001 . 2001 2000 2000
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Full-time Community Service Phase In of full-time Community Sa/ery Increa... Allar Budget Set Audited Flgul'8ll Phase In of edditlonal full-tIme Audited Figures
50100 Salaries Full-time Officer Service ORlcer offlcer
. $928,000 $861,300 $793,000 $799,725 $760,454 $718,961
50200 Salaries Overtime $55,000 $60,500 $57,500 $36,590 $77 ,000 $71,106
Community service OffIcer Transition from part-time to fuH- Addition of part-time Community Addition of part-time Community
50300 Salaries Part-time position no longer part-time time Community Service OffIcer Service Officer Service Officer $57,596 $46,748
$60,000 $63,000 $69,000 $46,905
50500 FICA/Medicare $18,000 $16,500 $13,000 $11,147 $10,500 $10,160
50600 PERA Pension $91,000 $85.300 $80,000 $74,947 $75.500 $73,620
50700 Insurance Benefits $114,000 $102,000 $80,000 $80,063 $68,000 $68.159
51000 Contract Services $8,950 $8,450 $8,400 $9,747 $7,500 $9,435
52100 Equipment Leases $19,400 $16,900 $16,700 $14,827 $14,550 $15,327
52200 Repairs & Maintenance $27,700 $27,700 $27,500 $21,394 $26,000 $25,421
52300 Utilities $21,100 $21,100 $19,500 $19,433 $18,750 $16,824
52400 Janitorial & Cleaning $5,100 $5,700 $5,700 $5,516 $5,580 $5,304
52500 Printing & Publishing $5,200 $5,200 $5,200 $5.371 $4,500 $2,233
52800 Care of Persons $100 $100 $100 $0 $100 $0
53000 Supplies $36,900 $36,900 $34,500 $36,759 $33,750 $33,377
54000 Uniforms & Gear $11,000 $11,000 $9,000 $12,409 $8,500 $9,672
54500 Travel, Conferences & Schools $10,500 $10,500 $10,000 $10,734 $10,000 $7,835
55000 Building Rent $38,400 $38,400 $38,400 $38,400 $38,400 $38,400
56000 Insurance $40,000 $40,000 $40,000 $40,000 $43,000 $43,000
56100 Subscriptions & Memberships $2,600 $3,850 . $3,900 $2,318 $2,000 $2,670
57000 Special Projects $9,750 $9,650 $9,650 $7.588 $9,650 $10,047
58000 Capital Outlay $48,000 $52,000 $51,300 $51.300 $48,700 $48,700
. . .. ::: .i$1.5$';(,aOo"'. $1,476.050 ..$1~372;35,0 $1;325.173
TOTAL EXPENSES : .. . $1.320,030 $1.256.999
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Note
The chart of accounts were revised in 2000 to accommodate the changeover from a manual to a computerized bookkeeping system. While the overall budget remained
the same, some of the categories were adjusted during the course of the year. CPA Stuart Bonniwell was involved in this process.
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Does Not Include City Contributions
ITEM
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CATE~~RY. ,,'
40110 Court Overtime
40120 Excelsior Park Patrol- Dockmaster
40130 Shorewood Special Details
42100 State Peace Officer Aid
42200 State Training Reimbursement
42300 Emergency Preparedness Grant
43100 Minnetonka School District
43200 Copies of Documents, Photos & Tapes
43400 Security Details
44000 Investment income
46100 Sale of Vehicles
46400 Forfeitures
46500 Misc. State Reimbursement
Note
TOTAL REVENUES
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SOUTH LAKE MINNETONKA POLICE DEPARTMENT
'~o~tlon ~'Bottom of "
,.'Chart ' '
Approved Budget
2000
$7,800
$19,000
$30,981
$80,000
$4,400
$4,000
$6,800
$2,200
N/A
$11,500
$10,000
N1A
$2,000
$178,681
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, ", AudbdFlgures' -c.
Actual
2000
$3.885
$10,429
$13,893
$77,326
$5,068
$4,297
$6,838
$2,013
$7,716
$16,232
$6,250
$280
$12,705
$166.932
DETAILED BUDGET HISTORY 2003 - 2000
LINE ITEM REVENUES
" ,>p~.,(iin~,El~dget:,
", ',,', '2093
$5,000
$19,000
$7,500
$80,000
$6,000
$0
$7,000
$3,000
$5,000
$10,000
$12,000
$1,000
$8,500
Approved Budget ,'ApprovedBudget
2002 '2001
,AudltedFlgures" .
,,' "
" Actual~:
2001 '
$2,693
$11,635
$1,514
$70,063
$5,806
$3,394
$6,838
$2,044
$5,350
$12,618
$12,685
$1,983
$8,993
$14!i.616, "
The chart of accounts were revised in 2000 to accommodate the changeover from a manual to a computerized bookkeeping system. While the overall budget remained the same,
some of the categories were adjusted during the course of the year. CPA Stuart Bonniwell was involved In this process.
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,;'$164,OQO " "
$5,000
$19,000
$15,000
$81,500
$5,500
$0
$7,000
$2,500
$5,000
$13,000
$12,000
$1,000
$7,500
$174.000
$5,000
$19,000
$15,000
$80,000
$4,400
$4,400
$6,800
$3,000
$4,000
$12,500
$10,000
$1,000
$4,500
',' $169;600
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
BUDGET HISTORY - 1987 to 2003
COST TO CITIES EXCELSIOR GREENWOOD SHOREWOOD TONKA BAY
Total Percent Budget Percent Budget Percent Budget Percent Budget Percent
Year Budget Change Amount Percent Change Amount Percent Change Amount Percent Change Amount Percent Change
1987 681,263.00 6.7% 190,753.64 28.0% 6.7% $61,313.67 9.0% 6.7% $306,568.35 45.0% 6.7% 122,627.34 18.0% 6.7%
1988 753,374.00 10.6% 219,231.83 29.1% 14.9% $67,050.29 8.9% 9.4% $334,498.06 44.4% 9.1% 132,593.82 17.6% 8.1%
1989 807,124.00 7.1% 245,365.70 30.4% 11.9% $71,026.91 8.8% 5.9% $350,291.82 43.4% 4.7% 140,439.58 17.4% 5.9%
1990 831,338.00 3.0% 264,365.48 31.8% 7.7% $73,157.74 8.8% 3.0% $354,149.99 42.6% 1.1% 139,884.78 16.8% -0.6%
1991 872,280.00 4.9% 281,746.44 32.3% 6.5% $77,632.92 8.9% 6.1% $368,102.16 42.2% 3.9% 144,798.48 16.6% 3.7%
1992 899,250.00 3.1% 294,054.75 32.7% 4.4% $80,033.25 8.9% 3.1% $376,785.75 41.9% 2.4% 148,376.25 16.5% 2.5%
1993 925,472.00 2.9% 298,927.46 32.3% 1.7% $81,441.51 6.8% 1.8% $389,623.71 42.1% 3.4% 155,479.30 16.8% 4.8%
1994 945,580.16 2.2% 300,694.49 31.8% 0.6% $80,374.31 8.5% -1.3% $408,490.63 43.2% 4.8% 156,020.73 16.5% 0.3%
1995 964,968.15 2.1% 303,000.00 31.4% 0.8% $78,162.42 8.1% -2.8% $423,621.02 43.9% 3.7% 160,184.71 16.6% 2.7%
1996 976,423.28 1.2% 307,573.33 31.5% 1.5% $76,161.02 7.8% -2.6% $432,555.51 44.3% 2.1 % 160,133.42 16.4% -0.1%
1997 997,015.89 2.1% 313,062.99 31.4% 1.8% $72,782.16 7.3% -4.4% $449,654.17 45.1% 4.0% 161,516.18 16.2% 0.9%
1998 1,025,828.61 2.9% 318,006.69 31.0% 1.6% $75,911.32 7.4% 4.3% $470,855.09 45.9% 4.7% 161,055.09 15.7% -0.3%
1999 1,084,079.09 3.7% 325,608.20 30.6% 2.4% $80,870.01 7.6% 6.5% $489,476.38 46.0% 3.9% 168,124.50 15.8% 4.4%
2000 1,141,349.00 7.3% 350,394.14 30.7% 7.6% $91,307.92 8.0% 12.9% $519,313.80 45.5% 6.1% 180,333.14 15.8% 7.3%
2001 1,202,750.00 5.4% 377,683.50 31.4% 7.8% $97,422.75 8.1% 6.7% $538,832.00 44.8% 3.8% 188,831.75 15.7% 4.7%
2002 1,302,050.00 8.3% 384,104.75 29.5% 1.7% $110,674.25 8.5% 13.6% $598,943.00 46.0% 11.2% 208,328.00 16.0% 10.3%
2003 1,387,300.00 6.5% 409,253.50 29.5% 6.5% $117,920.50 8.5% 6.5% $638,158.00 46.0% 6.5% 221,968.00 16.0% 6.5%
1'7 YEAR AVERAG~ I 5.0% Ir $323,987.94 I 32.8% J 5.4% II $a7,On.. I 8.0% l 4.7% II $425,735.09 I 4M% I 5.1 % II $158,031.691'7.5% 1 4.2% I
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SOUTH LAKE MINNETONKA POLICE DEPARTMENT
LINE ITEM NARRATIVE - 2003 BUDGET PROPOSAL
PROJECTED EXPENSES
50100 - SALARIES - FULL-TIME - $928,000
This line item includes projected full-time salaries in 2003 for union and non-union
employees. The current union contract for officers expires at the end of2002 and salary
increases for 2003 will not be negotiated in time to include the settlement figures in this
budget proposal. The same holds true for the salary increases that will be afforded to
non-union employees in 2003. It is important to keep in mind that there are other factors
that impact this category in addition to annual cost of living adjustments for employees.
These include a maturing payroll in terms of step and incentive pay increases for
employees as well as making sure compensation is competitive to assist in the
recruitment and retention of personnel. I, along with members of the SLMPD
Coordinating Committee, have successfully addressed this latter issue in what continues
to be a very competitive job market for quality law enforcement candidates. Although no
additional personnel have been requested for 2003, the fmancial impact of the
Community Service Officer/Crime Prevention Specialist changing from part-time to
full-time during 2002 will not be fully realized until 2003.
50200 - SALARIES - OVERTIME - $55,000
This line item includes projected overtime costs paid to personnel as part of their normal
duties as well as on holidays. There are also reimbursable overtime costs that are
reflected in the anticipated income section for scheduled court appearances, school
programs, security details and increased traffic enforcement in Shorewood. The least
predictable of these items tend to be security details, which are contracted through our
organization as needed. A good illustration of this recently occurred when our
organization, along with other law enforcement agencies, agreed to help the Airport
Police Department staff security checkpoints until the federal government can assume
this responsibility. It is possible that this airport security detail will extend into 2003, but
since the duration is unknown, this has not been factored into this category. There is no
net effect on the budget, however, since this reimbursable expense is offset as a revenue
PAGE 2 - PROJECTED EXPENSES - 2003 BUDGET PROPOSAL
item under security details.
50300 - SALARIES - P ART -TIME - $60,000
This line item includes projected salaries for part-time clerical personnel in 2003. It no
longer includes the Community Service Officer/Crime Prevention Specialist position
which is now under full-time salaries. Our police department will continue to oversee
the positions of Park Patrol and Dockmaster. These are seasonal part-time positions with
reimbursement from the City of Excelsior shown under anticipated income.
50500 - SOCIAL SECURITY /MEDICARE - $18,000
This line item includes the employer's contribution for those personnel eligible for Social
Security and Medicare. There is a partial offset in the anticipated income section from
the City of Excelsior for Park Patrol and Dockmaster personnel.
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50600 - PERA PENSION - $91,000
This line item includes the employer's contribution for those employees eligible for the
Public Employees Retirement Fund (PERA). This has a limited impact on the budget,
since our police department receives State Aid to offset a portion of our contribution to
the PERA Police & Fire Fund. The expected State Aid reimbursement is shown as a
revenue item under anticipated income. There is also reimbursement from other sources
listed in the overtime category.
50700 - INSURANCE BENEFITS - $114,000
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This line item includes projected health and life insurance costs for qualifying personnel.
The most significant costin this category is for medical insurance obtained through the
LOGIS Health Care Group. It is hard to determine at this early stage what the increase
will be in 2003, but early indications suggest it will probably not reach double digits like
the past few years. More defmitive rates for 2003 will not be available until after this
budget proposal is prepared. In addition, a proposal may be forthcoming from the
officers as part of the upcoming union negotiations to implement a "cafeteria plan" in
2003. This generally means eligible employees, whether single or with dependent(s),
receive the same dollar amount that can be applied to medical, dental and/or other
approved benefits. It is not known at this time what the fmancial implications might be
on the budget.
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PAGE 3 - PROJECTED EXPENSES - 2003 BUDGET PROPOSAL
51000 - CONTRACT SERVICES - $8,950
This line item includes such professional services as the annual audit, legal counsel and
interpreter fees. It also includes medical and psychological examinations along with
background checks for new hire(s). Please note this is a volatile category, especially
since unanticipated legal assistance could send costs soaring.
52100 - EQUIPMENT LEASES - $19,400
This line item covers the costs associated with lease/maintenance agreements for
communications, criminal justice information system, pagers, copier/fax machine and
postage meter. The major expense in this category is for communications, which has a
significant increase in 2003 due to the technological changeover in the Hennepin County
Radio System to 800 MHz. This means user agencies such as ours need to acquire all
new equipment in order to be compatible with the new system. Our agency had the
foresight to set up a special fund to help ease the fmancial impact by supplementing the
operating budget each year at decreasing amounts until fully absorbed as an operating
expense. The other costs in this category reflect the fees assessed by the. State of
Minnesota for our computer link to the Criminal Justice Information System (CnS), the
lease of pagers through MinnComm, the lease of a copier/fax machine through Ikon
Office Solutions and the lease of a postage meter through Francotyp-Postalia, Inc.
Presently, there is no cost for our Internet connection since we are able to share for
Internet use the new high speed data transmission line provided by the state to our police
station for accessing the criminal justice network.
52200 - REPAIRS & MAINTENANCE - $27,700
This line item covers the repair of vehicles, repair/replacement of office equipment and
furniture, building maintenance and computer maintenance contracts. It also includes
miscellaneous expenses such as the calibration of truck scales and speed measuring
devices, upkeep of security and fire systems and repairs of communication equipment
(radios. pagers, cellular phones, etc.). The major expense in this category is the
maintenance of vehicles, which by the very nature of the job receive demanding use.
Other expenses in this category are the repair and replacement of inoperable or obsolete
office furniture and equipment, computer services and minor repairs to our aging police
station. One way of controlling costs in this category has been the implementation of
regular maintenance programs.
PAGE 4 - PROJECTED EXPENSES - 2003 BUDGET PROPOSAL
52300 - UTILITIES - $21,100
This line item includes office and cellular phones, electricity, natural gas, water and
sewer, waste removal and alarm service. This is a volatile category with future energy
costs being hard to predict. On the other hand, cellular phone costs have been kept in
line due to internal controls and the competitiveness of the telecommunications market.
52400 - JANITORIAL & CARPET CLEANING - $5,700
This line item includes janitorial services and carpet cleaning for the interior of the police
station. Since the year 2000, there have been no fee increases for janitorial services and
none are projected for 2003. This category also includes cleaning of the carpet once a .
year, which is usually done after the winter season. There is no expected increase by the
provider of this service.
52500 - PRINTING & PUBLISHING - $5,200
This line item covers expenses associated with stationary, report forms, warnings and
citations as well as professional & legal publications and advertising for personnel
vacancies. There is a continual need to update and create new forms due to various
mandates and changes in the laws. There is also a need in our profession to purchase
updated legal documents.
52800 - CARE OF PERSONS - $100
.
This line items covers the incidental expenses of caring for prisoners in police custody.
This is rarely used, since most prisoners are usually booked in jailor released relatively
.. quickly. This category is also used to track booking fees which are offset through
reimbursement from the cities.
53000 - SUPPLIES - $36,900
This comprehensive line item includes a variety of expenses for vehicle supplies and
registration fees, fuel for vehicles, school educational materials, ammunition, first aid
supplies, batteries, video/cassette tapes, film, drug testing kits, hardware, office supplies
and other miscellaneous items required for department operations. The most significant
cost item in this category is fuel for vehicles, which is rather difficult to predict due to the
volatility of the market as seen in recent years. There is an offset in the projected
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PAGE 5 - PROJECTED EXPENSES - 2003 BUDGET PROPOSAL
revenue section for the materials used in our CounterAct Program.
54000 - UNIFORMS - $11,000
This line item includes uniforms and duty gear for department personnel. The cost of
these items seems to escalate each year regardless of the vendor. This category was
expanded in 2000 to include uniform expenses for the office staff, which gives them a
more professional appearance and clearly identifies their police affiliation. It was
expanded once again in 2001 to include uniform expenses for the newly created
community service officer position and increases to the uniform allowance afforded each
officer pursuant to their union contract. These additions, coupled with the unanticipated
expenses associated with outfitting new officer(s), puts a real strain on this volatile
category. There is an offset in the anticipated income section for the cost of uniforms
and gear for Park Patrol and Dockmaster, which is reimbursed by the City of Excelsior.
There are also state and periodically federal funding available to law enforcement
agencies purchasing bullet proof vests for their officers. Our agency taps into this
funding source when needed, such as in 2002 when the majority of our officers were up
for bullet proof vest replacement.
54500 - TRAINING AND CONFERENCES -$10,500
This line item covers the costs associated with sending department personnel to
mandated and elective training as well as law enforcement conferences. The cost is even
more when new officers are hired, since they need additional training the first several
years. The state also continues to require more and more mandated training in response
to directives from the legislature. The importance of providing quality training, however,
cannot be underestimated in terms of enhancing the skill level and professionalism of
.. employees as well as reducing the risk of litigation again~t the department. Although the
cost of training is significant, this amount is minimal in comparison to a civil suit. There
is a partial offset in the anticipated income section for training reimbursement received.
through the state.
55000 - BUILDING RENT - $38,400
This line item includes rent of the police station, which is actually a lease/equity
agreement with the City of Excelsior. It is anticipated this will no longer be part of
future operating budgets with our anticipated move to a new public safety facility toward
the latter part of2003. The debt service for the police portion of the new public safety
PAGE 6 - PROJECTED EXPENSES - 2003 BUDGET PROPOSAL
facility will be tracked separately from the operating budget using a different formula
based on tax capacity (ad valorem).
56000 - INSURANCE - $40,000
This line item covers insurance costs associated with workers' compensation, general
liability, vehicles and professional liability. The amount allocated in this category will be
transferred to the Designated Insurance Fund, which can absorb any increases without
additional contributions from the operating budget.
56100 - SUBSCRIPTIONS & MEMBERSHIPS - $2,600
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This line item includes subscriptions to journals as well as organizational memberships.
There was an added expense to this category starting in 2000 due to the contractual
requirement that the department pay for Peace Officer Licenses, which is done on a
three-year cycle depending on the last name of the officer. No longer proposed as part of
this category is partial reimbursement to officers for health club memberships, since there
will be excellent exercise accommodations in the new police-fire facility. The net effect,
therefore, is a reduction in this category.
57000 - SPECIAL PROJECTS - $9,750
This line item includes our annual contribution to the Southwest Metro Drug Task Force,
which is funded by member law enforcement agencies along with federal grant money
administered through the state. This cooperative agreement provides an enhanced level .
of drug enforcement that participating agencies could not duplicate on their own. The
Task Force, however, is currently at a crossroads in terms of whether or not to continue
as an organization. It is. faced with some tough financial issues due, in part, to decisions
in the past not to raise member contributions to keep pace with increased operating costs.
A more definitive decision on which direction the Task Force might take is still being
discussed, which puts our agency in a tenuous position when it comes to budgeting for
2003. At this stage of the budget process, no increase in our contribution has been
factored into this category.
Also included in this category is our subscriber fee for CornerHouse, which is a sexual
abuse evaluation center for child victims. The goal of CornerHouse is to provide
outstanding forensic interviews that result in the best possible outcome for children.
CornerHouse is highly recognized by the criminal justice system and our organization is
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PAGE 7 - PROJECTED EXPENSES - 2003 BUDGET PROPOSAL
fortunate to have the availability of this most important service. There is a nominal
increase for 2003.
58000 - CAPITAL OUTLAY - $48,000
This line item supplements the cost of purchasing two police vehicles in accordance with
our replacement schedule. The good news from the dealership is that there should be no
increase in the purchase price from the previous year. Also included are the costs
associated with tearing down the equipment in old police vehicles and setting up the
equipment in new police vehicles along with any needed replacement of equipment. The
amount allocated for vehicle related expenses will be transferred into the Designated
Vehicle Fund.
This category also supplements the Designated Furniture and Equipment Fund, which is
used for capital projects associated with the purchase and replacement of equipment.
This fund has been supplemented the past few years through internal fund transfers of
favorable revenues with little or no contributions coming from the operating budget. It is
important, however, to build into the operating budget sufficient funding so as not to fall
behind as we have in the past. Relying on excess revenues that mayor may not
materialize at the end of budget cycles is not a prudent strategy in the long-term. There
should be modest increases in the operating budget each year to supplement our capital
fund and ongoing expenses having to do with technology. Due to other budgetary
considerations, however, this strategy has not been fully implemented as part of the
budget proposal for 2003.
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
LINE ITEM NARRATIVE - 2003 BUDGET PROPOSAL
PROJECTED REVENUES
(Excluding Cities Contributions)
40110 - COURT OVERTIME - $5,000
Each of the four cities served by our police department pay the actual overtime cost of an
officer having to make a court appearance for an incident that occurred in their respective
city. This varies from year-to-year and thus the above figure is only an estimate based
upon a historical average.
.
40120 - EXCELSIOR PARK PATROL & DOCKMASTER - $19,000
The above figure represents the anticipated amount budgeted by the City of Excelsior for
the seasonal positions of Park Patrol and Dockmaster, which are administered through
our police department. The actual amount used will vary, but there is no adverse impact
on our budget since all the costs are covered by the City of Excelsior.
40130 - SHOREWOOD SPECIAL DETAILS - $7,500
.
This is a direct reimbursement from the City of Shorewood for costs associated with
having officers work special details in Shorewood on an overtime basis.. This fund was
created by the City of Shore wood to offset the impact of the ShorewoodCommunity
Policing position being eliminated and rolled over into our regular complement of
officers in 2000. This money is allocated primarily for additional traffic enforcement and
special details such as patrolling the parks and trails. The amount allocated for these
details in 2003 has been reduced.
42100 - STATE PEACE OFFICER AID - $80,000
This reimbursement through the Minnesota Department of Revenue lags one year behind
and is designated to offset the employer's contribution to the Public Employment
PAGE 2 - PROJECTED REVENUES - 2003 BUDGET PROPOSAL
Retirement Association (PERA) Police & Fire Fund. This is an estimate, since the actual
amount received can vary depending on personnel changes in the previous year.
42200 - ST ATE TRAINING REIMBURSEMENT - $6,000
The State of Minnesota provides partial reimbursement for the continuing education of
police officers. In 2000, additional money was appropriated for the training of police
officers in pursuit and emergency vehicle operations. The above figure represents an
estimate of what our police department should receive based on 14 full-time officers.
This is subject to change, however, depending on legislative action from year-to-year.
. 42300 - EMERGENCY PREPAREDNESS GRANT- $0
This grant program provides fmancial assistance to emergency management programs in
Minnesota, which filters down from the state to county and local agencies. In the past,
our agency has been the recipient of $4,000 plus each year to help offset costs for
administrating our local emergency preparedness program. Recently, a substantial
change in how these funds are distributed favors programs outside the metro area. In
Hennepin County, the reduction has been so drastic that there are no longer funds
available for local programs such as ours. This obviously has a significant impact on our
budget.
43100 - MINNETONKA SCHOOL DISTRICT - $7,000
.
The Minnetonka School District provides these funds for police liaison and educational
services in the schools. The majority of this money is used to fund our CounterAct
Program in the Elementary Schools.
43200 - COPIES OF DOCUMENTS, PHOTOS & TAPES - $3,000
This is the anticipated revenue from public data requests for copies of documents as well
as audio and video tapes. This category also includes revenue from fmgerprint requests
for employment purposes and other non-criminal matters.
43400 - SECURITY DETAILS - $5,000
This category includes requests for security details over and above our normal level of
service. These requests are administered by our police department at a set fee and
PAGE 3 - PROJECTED REVENUES - 2003 BUDGET PROPOSAL
officers working these details are paid on an overtime basis. The number of requests
vary from year-to-year, but have been on the increase. The amount in this category is
subject to fluctuation, but there is no adverse effect on the budget since costs are
reimbursed.
44000 - INVESTMENT INCOME - $10,000
The above figure is an estimate based upon historical trends and anticipated future
earnings. This revenue source has been reduced due to the current low rate of return on
prudent investments.
46100 - SALE OF VEmCLES - $12,000
.
This is the anticipated income from the sale of two police vehicles in 2003.
46400 - FORFEITURES - $1,000
This includes unanticipated income, including forfeitures. This is subject to extreme
fluctuations from year-to-year.
46500 - MISCELLANEOUS ST ATE REIMBURSEMENT - $8,500
This category is reimbursement from the State of Minnesota for such things as medical
insurance for disabled officer(s), liquor compliance checks, bullet proofvest purchase(s)
and other miscellaneous grants, etc. It should be noted that there is a one year lag in .
receiving medical insurance reimbursement, so the amount received this budget cycle is
based on costs in 2002.
SOUTH LAKE MINNETONKA
POLICE DEPARTMENT
BRYAN T. LITSEY
Chief of Police
B10 EXCELSIOR BOULEVARD
EXCELSIOR. MN 55331-1913
Office (952) 474-3261
Fax (952) 474-4477
MEMORANDUM
TO: Tonka Bay Mayor Doug Keller, Coordinating Committee Chair
Excelsior Mayor Teri Haugland, Coordinating Committee Vice-Chair
Shorewood Mayor Woody Love, Coordinating Committee Member
Greenwood Mayor Al Albrecht, Coordinating Committee Member
.
FROM:
Bryan Litsey, Chief of Police
DATE:
July 16, 2002 - Tuesday
RE:
2003 Budget Proposal"
.
The enclosed packet of info~~tion~smybud~efPt()posal ~orthe coming year. It
contains an overview highligh.ting;k;~y ,eleI1i.~ntso+ th~" ()pera~g budget and the
projected debt service on the.q~w'f@Jl.ity~~::1."hi~,^Js;i#iPQ~tit#'onnation that will help
you evaluate the merits of ~eprdpds~h/lhave,w9rKeahard, to make this a lean budget in
order to respect the financialconnnitnlenfbem:g made by1fie'member cities toward the
new public safety facility. This\villbe~orne,~v.idellt~ you read the overview and review
the supporting spreadsheets and otherd9cUII1~l1taii()#that have been provided. Personnel
related costs account for most ofthe~l?9.\ieste4'iJ;icl'e~e'in the operating budget, which
comes as no surprise given the proactiv~~ffq~;th:athave been taken in the area of
staffmg. This is explained in more detail~t~ng on page three of the overview.
The protocol the last several years has been for me to meet collectively with the city
administrators/manager in order to receive their input on the proposed budget prior to
being presented to the SLMPD Coordinating Committee. I did this on the afternoon of
July 2, 2002 and those present were Excelsior City Manager Myles Mc Grath,
Greenwood City Administrator Nancy Kelm, Shorewood City Administrator Craig
Dawson and Tonka Bay City Administrator Rob Rys. This review is an important part of
the process and gives me the opportunity to dialogue at the staff level about the fmancial
operations of our organization. There were no recommended changes to the budget
figures as presented and everyone seemed comfortable with the information provided. I
encouraged them to contact me with any questions and/or comments once they had a
Serving the South Lake Minnetonka Communities of Excelsior. Greenwood, Shorewood and Tonka Bay
PAGE 2 - SLMPD Coordinating Committee - 2003 Budget Proposal
chance to more thoroughly examine the budget information and talk with their staff and
elected officials. As of this date, I have not received any additional feedback from them.
I appreciate your consideration of this matter and welcome any questions you might have
on or before the Coordinating Committee Meeting on July 23, 2002.
.
.
.
.
.
EXCELSIOR FIRE DISTRICT
339 3 RO STREET
EXCELSIOR, MINNESOTA 55331
CHIEF" MARK DUCHARME
DF"F"ICE 952.40 1.BBD 1
FAX 952.474.3144
Date:
July 11, 20D2
To:
Deephaven City Council
Excelsior City Council
Greenwood City Council
Shorewood City Council
Tonka Bay City Council
From:
Chief Mark DuCharme
RE:
FY 2003 Operating Budget
Council Members;
The FY 2003 Operating Budget has been approved and recommended by the Excelsior
Fire District Board. The Budget was prepared by the Fire Chief, with input from staff,
and with the Operating Committee of the Excelsior Fire District. The Operating
Committee is made up of the Admihistrators from the member Cities.
The proposed budget represents a $ 868.00 increase or less than 1 % in operating
expenses over the FY 2002 budget. The capital outlay portion estimates the debt service
on the proposed construction projects to be $ 350,000 and $ 95, 000 for the Capital
Equipment Fund. (The Capital Equipment Budget originally was approved for
$ 100,000).
FY 2002
Proposed FY 2003
Operating
Capital Outlay
478,280
197.175
675,455
479,148
446.300
925,448
Total
Includes: $ 350,000 debt service
$ 95,000 equipment fund
The assessments per member cities have been included for your reference.
-#2C-
Excelsior Fire District
Page 1
Budgeted RevnueslExpenitures
......,.,.. 2003
.'
2001 Current Proposed
Account Code Object Description Actual Budget 2003
Fund 230 FIRE OPERATING FUND
Revenues & Other Financinq Sources
34000 Charges for SeN\ces
34202 Municipal Fire Contracts
Deephaven 123.424 167.229 231.240
Excelsior 110,247 105,832 140,697
Greenwood 32.647 38.271 55.004
Shorewood 232.357 284.603 388.710
Tonka Bay 63,338 79.619 109.896
. Total Municapal Contracts ~ 675.454 925.448
34950 Other 0 0
Total Chargesfor Services 662,012 675,454 925,448
36200 Miscellaneous Revenues
36210 Interest Eamings 9,617 4,000 4,000
36228 Refunds & Reimbursements 544 0
39103 Sale of Surplus Equlpmtent 0 0
Total Miscellaneous 10,161 4,000 4,000
Total Revenues 572.174 679,454 929.448
.
Other Financing Sources
39200 Transfers from Other Funds
Total Revenues & Other Financing Sources $ 572.174 $ 679.454 $ 929.448
Financina Uses
Expenditures & Other Financing Uses $ 571.059 $ 675.455 $ 925.448
Increase(Decrease) In Fund Balance $ 1.115 $ 3,999 $ 4.000
Fund Balance Beginning of Period $ 108.773 $ 109,888 $ 113,887
Fund Balance End of Period $ 109,888 $ 113.887 $ 117.887
EXCELSIOR FIRE DISlRICT
Proposed Budget 2003
Allocation by City using Joint Powers Agreement funding fonnula for 2003
Proposed 2003 Budget $ 925,488
Tax Capaci~ 2002 Pay 2003 Estimated Market Value Est. PQpulation* Tax Parcels 3 Year Call Data Sum of all Cities' Calculated
Including Personal Property Factors Share of Cost
Fer JFA
:QQllm ~ Im11m &m:nt Population ~ ~ ~ CAlh ~
ODerations Facilities Th!!!
Deephaven $6,586,303 28.83% $712,180,200 28.57% 3,853 24.61% 1,584 23.92% 335 16.26% 24.99% 5143,796 587,454 5131,250
Excelsior $2,423,676 10.61% $222,099,900 8.91% 2,393 15.28% 898 13.56% 636 30.87% 15.19% 587,430 553,173 5140,604
Greenwood $1,553,797 6.80% $182,860,000 7.33% 729 4.66% 355 5.36% 102 4.95% 5.94% 534,204 510,801 555,007
Shorewood** $9,352,495 40.94% $1,026,565,126 41.18% 7,136 45.57% 2,946 44.48% 795 38.59% 42.00% S141,719 5147,008 5388,117
Tonka Bay $2,926,164 12.81% $349,347,000 14.01% 1,547 9.88% 840 12.68% 192 9.32% 11.87% $68,339 541,561 5109,901
$22 842 435 .JJmR $2.493 052.226 ~ ~ 1m D.W ~ lJWl .1.OO.?til 100.00% 5575.488 5350.000 m5dB
(Using 2002 Hennepin County Assessors' valuations as of May IS, 2002 and current 3 year call data less calls to 255 Mill Street, Excelsior)
* Population estimates are Metropolitan Council's based on the 2000 Census. (Most Current)
** Total 2002 Tax Capacity, Market Value, Population and Parcel Count less reduction for The Islands served by the Mound FD.
.
.
.
.
5341 MAYWOOD ROAD
MOUND, MN 55364-1687
PH: (952) 472-0600
FAX: (952) 472-0620
WEB: www.cityofmound.com
CITY OF MOUND
MEMORANDUM
August6, 2002
TO: ALL FIRE CONTRACT CITIES
, . ...__ _',_":~;~-;'-':.~';;-::;":~:r;~
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^UG 8 21002 11 Ii
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FROM: KANDIS M. HANSON, CITY MANAGER
SUBJECT: 2003 FIRE CONTRACT BUDGET PROPOSAL
Enclosed is the 2003 Fire Contract Budget Proposal. It follows the same format and approach as
used since 1982, with the exception that we are now using market value instead of assessed value.
Capital outlay for 2003 consists of a digital video camera, a tool box, a powered treadmill, a power
point projector, and an inferred camera.
Although we are not proposing the purchase of a new vehicle in 2003, we are continuing to set aside
monies ($40,000), in the Fire Truck Repair Account as we have since 1991. Keeping this amount
in the budget will assist in planning for future purchases of major fire fighting equipment.
As in past years, we have reviewed the annual increase for the Fire Relief Association. As you may
recall, from 1982 until 1992, we have been collecting a 10% annual increase for this purpose. In the
1991 budget, we reduced the annual increase to 4%. In the 1992 budget, we ,again included a 4%
increase. For 1993, a 7% increase for the fire pension contribution was approved. For 1994, a 4%
increase in the contribution was approved. For 1995, we had a 4% increase in the contribution and
an addltiona12% in the contribution to address the unfunded liability issue that had been discussed
within the actuarial report that the Fire Department had prepared as of 12/31/94. The Department
requested a pension benefit increase in 1995 but we asked for an actuarial as of 12/31/95. That was
completed in the spring of1996 which indicated that an increase of$35 or a monthly benefit of$460
would be affordable without any increases in contributions from the cities in the fire district. The
Department's request was approved by the Mound City Council effective July 1, 1996.
Another actuarial was performed as of 12/31/97/99 which indicates that current investments are
doing very well and that the unfunded liability issue is still a concern as we look at the future of the
@ printed on rec)'cled paper
:If 2])
fund and that based upon this actuarial, the unfunded liability amount should be "zeroed out" by
December 31, 2009.
On August 25, 1998 the Mound City Council passed a resolution approving an increase in monthly
pension benefit for the Fire Relief Association to $510 effective September 1, 1998. For 2001, the
contribution from the cities towards the Fire Relief Association was set at a 4% increase over the
2000 contribution. Firefighter's hourly wages, which are paid on call, have been disbursed at $7.00
per hour for 2001, an increase of 50 cents from prior years. Effective January 1,2001, the Mound
City Council approved the Fire Department Relief Association's request to an increase in pension
benefits to $585.00 per month. For 2002 the contribution from the cities towards the Fire Relief
Association was set at a 3% increase over the 2001 contribution.
We feel that an additional 3% increase in pension contribution for the year 2003 is a justifiable
validation of the skills which these volunteers bring to the service of the Fire Department.
The extended leadership of a fire chief and the fire inspection needs are being addressed through a
full time fire chief position and a full time secretary. We have budgeted $91,040 for these positions .
in 2003.
The Fire Department is very proud of their equipment and the service that they provide. The City
of Mound is proud of having such a dedicated group of individuals who volunteer their time for the
safety of all of the citizens in the fire service area. Firefighting continues to be complicated and
more sophisticated in many respects. More and more time is required of firefighters now than ever
before. Being able to provide excellent equipment, training opportUnities and financial incentives
to attract and keep firefighters around for 20+ years is critically important to the future of the Mound
Fire Department. The Department is at a full complement of 37 firefighters who take their
firefightingjob very seriously. They do receive the full support of the entire fire district and we are
very proud of what they do to protect the residents from fire or other safety related hazards.
Please review this information and the proposed budget and contact Greg Pederson, Fire Chief, or .
myself, if you have any questions.
cc: Greg Pederson, Fire Chief
Gino Busmaro, Finance Director
. A - MARKET VALUE
2002 2001 2001 2000
VALUE PERCENTAGE VALUE PERCENTAGE
MINNETONKA BEACH 194,482,700 9.05% 162,978,100 8.81%
MINNETRISTA 380,465,100 17.70% 318,877,700 17.25%
ORONO 556,187,800 25.88% .487,896,500 26.39%
SHOREWOOD 45,389,000 2.11% 38,529,800 2.08%
SPRING PARK 135,442,200 6.30% 121,399,800 6.57%
MOUND 837.168.900 38.95% 719.291.100 38.90%
2.149.135.700 100.00% 1.848.973.000 100.00%
8 - FIRE & RESCUE CALL HOURS '.
. 2001 2000 1999
MINNETONKA BEACH 436 * 3.60% 392 3.25% 971 7.11%
MINNETRISTA 2,439 * 20.12% 1,878 15.56% 2,007 14.70%
ORONO 2,155 * 17.77% 1,593 13.20% 1,718 12.58%
SHOREWOOD 88 * 0.73% 130 1.08% 171 1.25%
SPRING PARK 925 * 7.63% 771 6.39% 1 ,467 10.74%
MOUND 6.082 10 50.16% 7.302 60.52% 7.320 53.61 %
12.125 * 100.00% 12.066 100.00% 13.654 100.00%
* The total Mutual Aid hours in 2001 was 347 (up 188 from 2000).
.
C - COMBINATION OF MARKET VALUE AND FIRE CALL HOURS
MARKET. 3 YEAR
VALUE AVERAGE FINAL
PERCENTAGE FIRE CALLS PERCENTAGE
MINNETONKA BEACH 9.05% 4.65% 6.85%
MINNETRISTA 17.70% 16.79% 17.25%
ORONO 25.88% 14.52% 20.20%
SHOREWOOD 2.11% 1.02% 1.57%
SPRING PARK 6.30% 8.25% 7.28%
MOUND 38.95% 54.76% 46.86%
100.00% 100.00% 100.00%
2003
BUDGET BREAKDOWN
RELI EF FIRE
DEPT ASSN TRUCK 2003 2002
BUDGET CONT REPAIR COST COST
MINNETONKA BEACH 30,169 7,696 2,740 40,605 37,694
MINNETRISTA 75,957 19,376 6,899 102,233 87,142
ORONO 88,954 22,692 8,080 11~ 109,899
SHOREWOOD 6,893 1,758 626 (/9 278 8,526
\ ""'" '
SPRING PARK 32,052 8,176 2,911 43,139 45,859
MOUND 206.355 52.641 18.743 277.739 259.410
440 .380 112.340 40.000 592.720 548.530
.
j'
.
AREA FIRE SERVICE FUND BALANCE
BALANCE JANUARY 1,2002
ESTIMATED 2002 REVENUES
ESTIMATED 2002 EXPENDITURES
ESTIMATED 2002 FUND BALANCE
ADD 2003 ESTIMATED REVENUE
LESS 2003 ESTIMATED EXPENDITURES
PROJECTED BALANCE DECEMBER 31, 2003
280,040
429,470
(659.470)
50,040
480,380
(440.380)
90.040
.
.
2003
BUDGET RECAP
OPERATING COSTS
CAPITAL OUTLAY (FIRE TRUCK REPAIR)
FIREMAN'S RELIEF PENSION
CREDIT FROM YR. 200~BUDGET SAVINGS
TOTAL 2003 FIRE COSTS
440,380
40,000
112,340
Q
592.720
2003 COST BREAKDOWN FOR EACH CONTRACTING CITY
MINNETONKA BEACH 592,720 X 6.85% 40,605
MINNETRISTA 592,720 X 17.25% 102,233 .
ORONO 592,720 X 20.20% 119,726
SHOREWOOD 592.720 X 1.57% 9,278
SPRING PARK 592.720 X 7.28% 43,139
MOUND 592,720 X 46.86% 277.739
TOTAL 100.00% 592.720
.
AREA FIRE SERVICE FUND
RECAP OF COSTS BY CITY
2003 2002 2001 2000
MINNETONKA BEACH 40,605 37,694 33,191 28,663
MINNETRISTA 102,233 87,142 80,332 73,512
ORONO 119,726 109,899 100,791 96,059
SHOREWOOD 9,278 8,526 8,079 7,236
SPRING PARK 43,139 45,859 46,671 44,676
MOUND 277.739 259.410 240.086 229.134
592.720 548.530 509.150 479280
.
.
FIRE DEPARTMENT 222-42260
2000 2001 2002 2003 2003
QQQ..!; ACTUAL ACTUAL APPROVED REQUESTED PROPOSED
101 FULL TIME SALARIES 24,199 0 41,300 91,040 91,040
170 OFFICERS PAY 7,200 7,200
OFFICERS & FIRE 24,199 37,831 35,400 0 0
SECRETARY'S PAY
180 DRILL PAY 18,500 8,665 8,880 8,880 8.880
185 MAINTENANCE PAY 14,000 14,000
190 MONTHLY SALARIES 87,570 86,452 87,730 92,760 92,760
121 FICA/PERA 2,221 3,280 16,140 20,000 20,000
131 HOSP/DENTAL. 0 0 6,790 12,090 12.090
134 LIFE INS.lDISABILlTY 0 0 110 280 280
136 POST RETIREMENT 910 910.
200 OFFICE SUPPLIES 1 ,480 2,967 1,500 1,600 1,600
202 COPY MACHINE & FEES 228 331 480 480 480
210 OPERATING SUPPLIES 23,370 21,546 22,800 22,800 22.800
212 MOTOR FUELS 4,808 3,043 4,500 4,200 4,200
216 CLEANING SUPPLIES 720 1,314 600 600 600
219 SAFETY SUPPLIES 13,571 8,895 9,000 9.000 9,000
FIRE PREVENTION
217 (FIRE INSPECTOR) 2,618 3,708 2,400 2,400 2,400
300 PROFESSIONAL SERVICES 999 7,167 1,200 1,200 1,200 .
307 ADMIN/FINANCE/COMPUTER 0 10.500 10.500 10,820 10,820
301 AUDIT/FINANCIAL 0 2,080 2,080 2,140 2,140
305 MEDICAL SERVICES 3,009 2,248 2,400 2,400 2,400
FIRE DEPARTMENT 222-42260
2000 2001 2002 2003 2003
CODE ACTUAL ACTUAL APPROVED REQUESTED PROPOSED
390 GENERAL MAINTENANCE 2,605 14,683 16,000 0 0
325 PAGERS. FIRE DEPT. 2,711 4,233 3,600 3,600 3,600
322 POSTAGE 529 620 600 600 600
321 TELEPHONE 2,025 3,069 2,700 2,760 2,760
350 PRINTING 514 1,598 600 600 600
151 WORKER'S COMPo INS. 9,243 14,860 21,060 23,170 23,170
361 GEN. LIABILITY INS. 15,646 16,642 19;860 21,850 21,850
381 . ELECTRICITY 5,615 6;379 6;240 7,000 7,000
383 GAS SERVICE 5,955 7,956 4,500 9,500 9,500
. 384 GARBAGE 818 1,192 1,200 1,200 1,200
409 OTHER EQUIP. REPAIR 18,523 21,229 19,200 14,000 14,000
401 BUILDING REPAIR 15,481 6,217 7,200 1,200 1,200
418 RENTALS 2,069 2,022 12,000 10,200 10,200
430 MISCELLANEOUS 5,823 3,483 1,500 1,500 1,500
434 CONFERENCeS & SCHOOLS 20,472 26,682 18,000 19,000 19,000
433 DUES & SUBSCRIPTIONS 5,187 8,346 2,400 2,400 2,400
460 JANITORIAL SERVICES 0 0 0 4,000 4,000
205 COMPUTER SOFTWARE 560 816 600 600 600
. 500 CAPITAL OUTLAY 55,873 32,090 8,400 12,400 12,400
500 NEW ENGINE PUMPER 0 0 260,000 0 0
580 FIRE TRUCK REPAIR 0 0 40,000 40,000 40,000
600 LEASE PAYMENTS TO HRA Q Q Q 1 1
TOTAL 377.141 372.144 699.470 480.380 480.380
"
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
~
~~
~
CITY OF S~OREWOOD,
MINNESOTA
2003 PROPOSED ANNUAL OPERATING BUDGET
.
August 14,2002
n
~.1 PRINTED ON RECYCLED PAPER
-:/:/:ZE
CITY OF SHOREWOOD
GENERAL FUND SUMMARY
2003 PROPOSED BUDGET
Actual Actual Budget YTD June Proposed Adopted % $
2000 2001 2002 2002 2003 2003 Change Change
Revenues and Other Sources
Property Taxes 1,938,705 2,206,525 2,763,367 918,068 3,156,361 14.22% 392,994
Licenses and Permits 346,086 349,515 199,200 91,339 242,050 21.51% 42,850
Intergovernmental 485,046 497,269 26,918 31,186 70,175 160.70% 43,257
Fines and Forfeitures 76,483 61,243 50,677 32,095 60,000 18.40% 9,323
Charges for Service 29,381 42,222 30,000 15,967 35,000 16.67% 5,000
Miscellaneous Revenue 200,843 161 ,002 145,000 24,306 125,000 -13.79% (20,000)
Total Revenues 3,076,544 3,317,776 3,215,162 1,11 ?,961 3,688,586 0 14.72% 473,424
Expenditures
General Government
Mayor and Council 66,071 88,034 120,814 44,595 125,964 4.26% 5,150
Administration 134,152 104,603 106,940 56,129 122,362 14.42% 15.
General Government 182,458 133,451 169,945 73,414 205,930 21.17% 35
Finance 103,103 116,357 137,834 67,252 151,885 10.19% 14,051
Professional Services 228,178 197,472 198,800 149,863 206,800 4.02% 8,000
Planning and Zoning 88,364 142,358 138,117 64,965 146,726 6.23% 8,609
Municipal Building 131,199 143,595 149,585 52,345 158,865 6.20% 9,280
Total General Government 933,525 925,869 1,022,035 508,564 1,118,532 0 9.44% . 96,497
Public Safety
Police 549,882 549,137 615,443 353;534 797,664 29.61% 182,221
Fire Protection 191,175 248,398 295,500 148,646 403,605 36.58% 108,105
Protective Inspection 67,852 76,431 99,233 35,375 103,720 4.52% 4,487
Animal Control 18,574 19,486 22,700 10,154 23,500 3.52% 800
Total Public Safety 827,483 893,452 1,032,876 547,708 ,1 ,328,489 0 28.62% 295,613
Public Works 16.
City Engineer 93,101 101,110 100,439 53,230 117,279 16.77%
Public Works Services 225,362 257,226 301,290 97,094 280,910 -6.76% (20,380)
Streets and Roadways 113,102 135,867 146,283 31,397 152,656 4.36% 6,373
Snow and Ice Removal 32,110 38,639 50,156 41,842 57,435 . 14.51% 7,279
Traffic ControVStreet Lights 38,217 38,794 39,750 14,555 40,250 1.26% 500
SanitationlWaste Removal 7,679 7,458 4,150 3,709 4,450 .7.23% 300
Tree Maintenance 20,445 14,255 24,613 5,025 24,852 0.97% 239
Total Public Works 530,016 593,350 666,681 246,852 677,832 0 1.67% 11,151
Culture and Recreation
Parks and Recreation 135,891 127,215 172,770 72,910 200,083 15.81% 27,313
Total Culture and Recreation 135,891 127,215 172,770 72,910 200,083 0 15.81% 27,313
Total Expenditures 2,426,915 2,539,887 2,894,362 1,376,035 3,324,936 0 14.88% 430,574
Total Revenues Over (Under)
Expenditures 649,629 777,889 320,800 (263,074) 363,650 0 -0.15% 42,850
1
CITY OF SHOREWOOD
GENERAL FUND SUMMARY
2003 PROPOSED BUDGET
Actual Actual Budget YTD June Proposed Adopted % $
2000 2001 2002 2002 2003 2003 Change Change
Fund Transfers In
Liquor Fund 10,000 10,000 30,000 0 30,000 0
Street Reconstr Fund 0 0 0 0 0 0
Trail Fund 3,000 5,000 0 0 0 0
Sewer Fund 10,000 10,000 15,000 0 0 (15,000)
Water Fund 5,000 5,000 10,000 0 0 (10,000)
Total Transfers In 28,000 30,000 55,000 0 30,000 0 -45.45% (25,000)
Fund Transfers Out
Equip Replacemt Fund (Pol) 800 800 800 0 0 (800)
Equip Replacemt Fund (PW) 112,000 116,500 70,000 0 70,000 0
Street Reconstr Fund 347,000 367,000 200,000 0 200,000 0
e:ark Capital Imp Fund 10,000 10,000 35,000 0 30.000 (5,000)
Trail Capitallmprvment Fnd 28,650
Public Facilities Fund 15.000 29,700 35.000 0 35,000 0
Stormwater Mgmt Fund 10,000 10,000 35,000 0 30,000 (5,000)
Total Fund Transfers Out 494,800 534,000 375.800 0 393,650 0 4.75% (10.800)
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 182.829 273,889 0 (263,074) 0 0
Amounts to be Provided from
General Fund Balance 0 0 0 0 0 0
General Fund Bal~nc~ January 1 1,566.351 1.749,180 2.023,069 2,023,069 2,023,069 2,023,069
eral Fund Balance December 31 1,749,180 2,023,069 2,023,069 1.759,995 2,023.069 2,023,069
2
CITY OF SHOREWOOD
SUMMARY OF ESTIMATED REVENUES
2003 GENERAL FUND BUDGET
TAXES:
The City levies property taxes to finance the general operating fund which provides municipal governmental service:
Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted this law to allow municipalities to share
in metropolitan commercial/industrial growth. A percentage of commercial/industrial taxes are pooled and distribute
and distributed to communities in the metrololitan area.
Special Levy -In addition to levy limit, this is for pubsafety bJdg: ExceI.Fire147,008; Mound Fire 5,600; SLMPD 151,906
LICENSE/PERMIT FEES:
Rental Housina License Fees - License fees for rental housing units. License is valid for a termof three (3)years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharae Collections - Surcharges collected on building permits equal to
0.5% of the improvement value. The City retains an administrative fee equal to 4% of the fee.
Buildina Permits - Permit fee based upon valuation of structure according to Uniform Building Code Schedule.
.
DOQ Licenses
Other Non-business - Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
Local Government Aid - the continuance of the discontinued Local Performance Aid
Homestead and Aariculture Credit Aid lHACA)- A State credit which reduces the tax levy
Local Performance Aid lLPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process. This aid is discontinued for 2000.
PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the
City's contribution to PERA.
MSA Road Aid - Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads.
CHARGES FOR SERVICES:
.
General Government
The City provides services to the public for which a charge is collected
such as assessment s~rvices, map sales, planning fees, etc.
Enaineerina - Fees charged to other City funds and developers for engineering services.
Recreation - Fees charged to Freeman Park Foundation for park maintenance arid Crescent Beach charges.
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues.
TRANSFERS FROM OTHER FUNDS - For 2003, transfers from liquor, sewer, and water funds.
FUND BALANCE - Fund Balance allocated for 2003 budget purposes.
3
CITY OF SHOREWOOD
SUMMARY OF ESTIMATED REVENUES
2003 GENERAL FUND BUDGET
Actual Actual Budget YTD June Proposed Adopted $
REVENUES: 2000 2001 2002 2002 2003 2003 Chanoe
TAXES:
General Property 1,862,568 2,128,512 2,763,367 918,068 2,851,847 88,480
Fiscal Disparities 76,137 78,013 0
Special Levy 0 0 0 0 304.514 304.514
TOTAL TAXES 1.938.705 2.206.525 2.763.367 918,068 3.156.361 0 392.994
LICENSE/PERMIT:
Rental Housing 175 4,000 210 100 (3,900)
Tobacco. 1,500 1,750 2,500 500 2,500 0
Alcoholic Beverages 8,150 8,150 8,150 8,150 8,150 0
Others-Business 2,055 2,345 2,000 515 2,000 0
State Surcharge 340 0 (340)
.uilding Permits 331,889 333,939 178,000 80,248 225,000 47,000
ree Trimming Licenses 210 300 210 60 300 90
Dog Licenses 2,072 2,706 2,500 1 ,456 2,500 0
Others-Misc. 25 325 1.500 200 1.500 0
TOTAL LICENSE/PERMIT 346.086 349.515 199.200 91 .339 242.050 0 42.850
INTER-GOVERNMENTAL REVENUES
STATE AIDS
Local Government Aid 8,412 8,412 8,417 0 8,418 1
HACA 426,898 427,003 0 0 0 0
PERA Aid 4,751 4,751 4,751 0 4,751 0
MSA Road Aid 44.985 57.103 13,750 31.186 57.006 43.256
Total State Aids 485,046 497,269 26,918 31,186 70,175 0 43,257
TOTAL INTERGOVERNMENTAL 485,046 497 .269 26,918 31.186 70,175 0 43.257
CHARGES FOR SERVICE:
~en.eral ~overnment 12,815 5,000 4,643 8,000 3,000
nglneenng 12,443 15,000 0 12,000 (3,000)
Recreation 16,965 10.000 11 ,324 15.000 5.000
TOTAL CHARGES FOR SERVICE 29.381 42.222 30.000 15.967 35,000 0 5.000
FINES & FORFEITS 76,483 61.243 50.677 32.095 60,000 0 9.323
MISC REVENUES 200,843 161,002 145.000 24.306 125.000 0 (20.000)
TRANSFERS
From Other Funds 18,000 20,000 25,000 0 0 (25,000)
From Liquor Stores 10,000 10.000 30.000 0 30,000 0
TOTAL TRANSFERS 28.000 30.000 55,000 0 30.000 0 (25.000)
TOTAL REVENUES 3,104,544 3,347,776 3,270,162 1,112,961 3,718,586 0 448,424
OTHER. FUNDING SOURCES:
FUND BALANCE 0 0 0 0 0 0 0
TOTAL REVENUES &
OTHER FUNDING 3.104.544 3.347.776 3.270.162 1.112.961 3.718.586 0 448,424
SOURCES
4
CITY OF SHOREWOOD
GENERAL FUND SUMMARY OF EXPENDITURES
2003 PROPOSED BUDGET
BUDGET BUDGET BUDGET
DEPT ACTUAL ACTUAL BUDGET YTDJUNE REQUEST PROPOSED ADOPTED
NO. DEPARTMENT 2000 2001 2002 2002 2003 2003 2003
41110 Mayor and Council 66,070 88,034 120,814 44,595 125,964
41300 Administration 134,152 104,603 106,940 56,129 122,362
41400 City Clerk 182,458 133,451 169,945 73,414 205,930
41500 Finance 103,103 116,357 137,834 67,252 151,885
41600 Professional Services 228,178 197,472 198,800 149,863 206,800
41910 Planning & Zoning 88,364 142,358 138,117 64,965 146,726
41940 Municipal Building (City Hall) 93,655 143,595 149,585 52,345 158,865
Capital Transfer. Office Equip 15,000 29,700 35,000 0 35,000
42100 Police 549,882 549,137 615,443 353,534 797,664
Capital Transfer" Equip 800 800 800 0 0
42200 Fire 191,175 248,398 295,500 148,646 403,605
42400 Protective Inspection 67,852 76,431 99,233 35,375 103,720
42700 Animal Control 18,574 19,486 22,700 10,154 23,500
43010 City Engineer 93,101 101,110 100,439 53,230 117,279
43050 Public Works Service 225,362 257,227 301,290 97,094 280,910
Capital Transfers. Equip & Stormwtr 122,000 126,500 105,000 0 100,000
.43100 Streets & Roadways 113,102 135,867 146,283 31,397 152,656
Capital Transfer. Street Imps 347,000 367,000 200,000 0 200,000
43125 Snow & Ice Removal 32,110 38,639 50,156 41,843 57,435
43160 Traffic ControVStreet Lighting 38,217 38,794 39,750 14,555 40,250
43200 SanitationlWaste RemovallWeeds 7,679 7,458 4,150 3,709 4,450
43250 Tree Maintenance 20,445 14,255 24,613 5,025 24,852
45200 Parks & Recreation 173,435 127,215 172,nO 72,910 200,083
Capital Transfer - Park Imps 10,000 10,000 35,000 0 63,650
TOTAL GENERAL FUND EXPENDITURES 2,921,714 3,073,887 3,270,162 1,376,035 3,723,586 0
.
6
FUND:
101 General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO:
41110
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
-Strategic planning
.
HIGHLIGHTS/COMMENTS'
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Strategic Planning Consultant
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
. Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities .
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
.
Charges, Fees & Other:
Council Contingency
7
FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 13,564 13,564 13,564 6,782 13,564 0 0
Supplies/Materials 684 725 1,500 449 1,500 0 0
Support Services 42,803 62,725 75,750 20,533 70,900 0 0
Charges, Fees & Other 9,020 11,019 30,000 16,830 40,000 0 0
Capital Outlay 0 0 0 0 0 .0 0
Transfers 0 0 0 0 0 0 0
TOTAL 66,070 88,033 . 120,814 44,595 . 125.964 0 0
. SERVICE INDICATORS:
Seminars, Conferences &
Schools Attended 1 5 5
Newsletters Published 12 12 12
No. of Council Mtgs. 24 24 24
No. of Workshops/Special 36 24 24
Agenda Items 591 500 500
Ordinances &
Resolutions Adopted 135 130 130
COST INDICATORS:
Expenditures 66,070 88,033 120,814 44,595 125,964 0 0
. - Program Revenues
= Levy Dollars 66,070 88,033 120,814 44,595 125,964 0 0
STAFFING:
Part time:
Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00 4.00
8
DEPT NO:
41300
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
FUND:
101 General
DEPARTMENT: Administration
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas. directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area .
- Review City objectives each quarter in detail
- Be active in regional housing issues
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract .
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
.
9
FUND: 101 DEPARTMENT: Administration DEPT 41300
BUDGET Actual Actual Budget YTD June, Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 104,017 99.764 98,140 47,011 111.512 0 0
Supplies/Materials 0 47 400 0 400 0 0
Support Services 30,134 4,468 8.400 9,218 10,450 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 324 0 0 0 0 0
Transfers ,0 0 0 0 0 0 0
TOTAL 134.151 104.603 106.940 56.228 122.362 0 0
SERVICE INDICATORS:
. Council Mtgs/Work Sessions 66 48 48
Council Agenda Items 591 500 500
Public Safety Board Meetings 20 20
Public Safety Staff Meetings 14 14
Staff Meetings 50 52 52
COST INDICATORS:
Expenditures 134,151 104,603 106.940 56.228 122,362 0 0
- Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 134,151 104,603 106,940 56,228 122,362 0 0
. STAFFING:
Full Time:
Adniistrator/Clk ' 1.00 1.00 1.00 0.90 1.00
Exec Sec/Dep Clk .33 .33 .33 ..33 '.33
10
FUND:
101 General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
DEPARTMENT: City Clerk
DEPT NO:
41400
DESCRIPTION OF ACTIVITY:
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties In the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions. It also oversees implementation of the City communications plan.
OBJECTIVES:
-Continue to improve web site, allowing visitors to communicate better with City Hall via the web
. Improve City newsletter through the addition of community articles & pictures, council & commission articles, & project updates
. Improve response time to residents making general inquiries through various communications tools
. Increase youth awareness of local government issues through active involvement with school officials .
and instructors through programs such as student election judges
. Monitor and report on effectiveness of communications plan
- Develop orientation package for new council members, commission members and staff
- Develop employee handbook
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases for full time employees,
part-time communications tech & election judges
part-time, temporary, general office support
Supplies/Materials:
Election supplies & materials
Office supplies
Software upgrades
.
. Support Services:
Confemimce, mileage. and Seminars
Publication of legal notices for all General Fund Depts
Council Recording Secretary
Computer Consulting and Training
Memberships to IIMC, MCFOA & Municipals
Capital Outlay:
Voting Booths (6)
Shredder
Office Chairs (3)
11
12
FUND:
101 General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT: Finance
DEPT NO:
41500
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES: .
. Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
. Prepare CAFR for submittal to GFOA Certificate of Achievement Program
- Provide monthly reports to staff, quarterly reports to City Council
- Review debt issues and make recommendations on debt structure
- Review and Update financial policies and procedures
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
.
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program. .
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
13
FUND: 101 DEPARTMENT: Finance DEPT 41500
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 95,777 106,001 112,134 53,295 120,685 0 0
Supplies/Materials 4,053 2,870 13,500 651 18,500 0 0
Support Services 3,274 6,422 10,200 3,578 10,200 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 1,065 2,000 1,588 2,500 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 103.104 116.358 137.834 59.112 151,885 0 0
SERVICE INDICATORS:
No. Monthly Statements 12 12 12
. No. Accounts Payable
Checks Issued 2,070 2,500 2,500
Utility Bills Sent 10,850 11,000 11,520
No. of Payroll Checks
Issued 1,123 1,100 1,200
No. of Sp. Assess.
Rolls Maintained 23 23 23
COST INDICATORS:
Expenditures 103,104 116,358 137,834 . 59,112 151.885 0 0
. Program Revenues
Interest Earnings 99.370 99,370 105,000
Sp. Assess. Searches 415 415 300
= Levy Dollars 3.319 16,573 32,534 59.112 151.885 0 0
STAFFING:
. Full time:
Finance Dir 1.00 1.00 1.00 1.00 .96
Sr Acctg Clerk .60 .60 .60 .60 .60
Acctg. Clerk .25
14
FUND:
101 General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENT: Professional Services
DEPT NO:
41600
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS/COMMENTS:
.
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract. annual audit services.
Charges and Fees:
.
15
FUND: 101 DEPARTMENT: Professional Services DEPT 41600
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 228,180 197,472 198,800 149,863 206,800 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 228.180 197,472 198.800 149.863 206.800 0 0
SERVICE INDICATORS:
. No. of parcels 2,975 3,050
No. of litigations 8 5
No. of City Funds 21 22
COST INDICATORS:
Expenditures 228,180 197,472 1'98,800 149,863 206,800 0 0
. Program Revenues
Fines 18,100 18.100 19,300 0
= Levy Dollars 210,080 179,372 179,500 149.863 206,800 0 0
. Other Dollars
STAFFING:
16
FUND:
101 General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO:
41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance city maps
. Update/enhance procedure handouts
HIGHLIGHTS/COMMENTS:
.
Staffing:
Includes step increases
SupplieslMaterials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Support Services:
Database Technical Assistance
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Land Conservation/Environment Committee expenses
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to AP A Journal & Zoning News .
.
Charges & Fees:
Capital Outlay:
17
18
FUND:
101 General
DEPARTMENT MISSION'
Provide for the physical operation of City Hail:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
DEPARTMENT: Municipal Bldg - City Hall
DEPT NO:
41940
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
-Identify maintenance needs to avoid major investments in the future
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
.
Charges &. Fees:
Capital Outlay:
Senior Community Center Payment
Transfers:
Public Facilities Fund - Office Equipment
19
FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
Supplies/Materials 7,426 8,914 9,585 4,730 17,005 0 0
Support Services 86,229 96,410 97,050 9,805 104,310 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 42,040 38,630 42,950 37,810 37,550 0 0
Transfers 15,000 25,000 35,000 0 35,000 0 0
TOTAL 150,695 168,954 184,585 52.345 193,865 0 0
SERVICE INDICATORS:
. Number of copies 240,000 275,000 275,000
COST INDICATORS:
Expenditures 150,695 168,954 184,585 52,345 193,865 0 0
- Program Revenues
Insurance rebate 24,013 30,000 0 0
= Levy Dollars 126,682 168,954 154,585 52,345 193,865 0 0
Other Dollars
STAFFING:
.
20
FUND:
101 General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMENT: Police
DEPT NO:
42100
QESCRIPTION OF ACTIVITY:
The South Lake Minnetonka Police Department is a cooperative joint venture between the cities
of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for
the protection of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities on a set percentage basis.
The pro-rata share of costs and staff time for City of Shorewood is at 46.0%
A separate obligation is required to finance the new SLMPD station. The cost is apportioned on an
ad valorem basis among four cities. The City of Shorewoodis pro-rata share of the 2003 interest only payment is $151,900,
which is 58.4% of the total 2003 payment of $260,000. .
OBJECTIVES:
_ Implement targeted traffic control program
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Fuel/maintenence for Snowmobile
Support Services:
Police services contract for 2003
Targeted Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
.
21
FUND: 101 DEPARTMENT: Police DEPT 42100
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
supplies/Materials 0 0 0 0 0 0 0
Support Services 549,811 549,138 615,443 353,534 645,758 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 151,906 0 0
Transfers 800 800 800 0 0 0 0
TOTAL 550.611 549.938 616.243 353.534 797.664 0 0
SERVICE INDICATORS:
Initial complaint reports 18,802 20,501 Pending
Clearance rate - ICR's 96.9% 97.0%
Part I crimes (serious) 242 250
Part 1\ crimes (other) 650 625
Clearance rate (Parts I & II) 55.0% 58.0%
.tatewide clearance rate Unknown Unknown
itations issued 4,625 4,500
Police vehicles 8 9
Shorewood demand 45.9% 45.5% 46%
COST INDICATORS:
Expenditures 550,611 549,938 616,243 353,534 797,664 0 0
- Program Revenues
Fines 58,240 75,700 0 0
= Levy Dollars 492.371 491.698 540,543 353.534 797,664 0 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00
Patrol Officer 8.00 8.00 8.00 8.00 8.00
Administrative Clerk 1.00 1.00 1.00 1.00 1.00
eClerklTYPist (part time) ...... 2.00 2.00 2.00 2.00 2.00
... 1 Juvenile Specialist ...* 2 Part time @ .6
22
FUND:
101 General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO:
42200
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the Excelsior Fire District and the City of Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire Inspection, building inspection,
fire code enforcement and emergency medical services.
A separate obligation is made toward the financing of new facilities for the Excelsior Fire District. This
cost is apportioned on the same allocation for the operating budget. The City of Shorewood's pro-rata share
of the 2003 interest payment is $147,000, which is 42% of total 2003 payment of $350,000.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound and Excelsior Fire District
23
.
.
FUND: 101 DEPARTMENT: Fire Protection DEPT 42200
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 191,175 248,398 295,500 148,646 250,997 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 152,608 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 191.175 248.398 295.500 148.646 403.605 0 0
SERVICE INDICATORS:
Fire calls 148 135 135
Rescue calls 126 125 125
Inspection hours 225 25 ~5
Investigation hours 22 35 35
Other hours .. 517 400 400
. Cost of emergency
response 175,795 277,629 385,734
Cost of inspection!
investigation 15,380 17,871 17,871
.. includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
COST INDICATORS:
Expenditures 191,175 248,398 295,500 148,646 403,605 0 0
- Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 191,175 248,398 295,500 . 148,646 403,605 0 0
EFD STAFFING:
Chief (FIT) 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00
Captain 2.00 2.00 2.00 2.00 2.00
. Lieutenants 4.00 4.00 4.00 4.00 4.00
Fire Marshall (FIT) 1.00 1.00 1.00 1.00 1.00
Training Officer 1.00 1.00 1.00 1.00 1.00
Firefighters 37.00 37.00 37.00 37.00 37.00
24
FUND:
101 General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO:
42400
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
_ Increase and enhance public information through the development of at least
two handouts relative to building codes
_ Explore joint inspection possibilities with adjoining communities
. Enhance environmental inspections
.
HIGHLIGHTS/COMMENTS:
Staffing:
. Includes step increases
supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
.
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
25
FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 64,445 68,841 91,353 32,321 91,670 0 0
Supplies/Materials 251 1,030 400 293 400 0 0
Support Services 3,157 6,176 7,080 2,761 9,550 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 383 400 0 2,100 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 67 ,853 76,431 99.233 35,375 103.720 0 0
SI;RVICE INDICATORS:
No. of permits issued
New Homes 35 35 50 5 50
Additions/Other 623 600 434 600
Avg inspections/permit
. New Homes 8-10 8-10 8-10
Additions/Other 2.8 2-8 2-8
CommerciaVlndustrial: 2
pOST INDICATORS:
Expenditures 67,853 76,431 99,233 35,375 103,720 0 0
- Program Revenues
Building Permits 201 ,336 175,000 82,898
State Surcharges 7,996 500
Rental Housing Licenses 0 3,500
= Levy Dollars (141,479) 76,431 (79,767) (47,523) 103,720 0 0
STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00
Planning Dir .05 .05 .05 .05 .05
Planning Asst .30 .30 .30 .30 .20
. Secretary/Recept .10 .10 .10 .10 .10
26
FUND:
101 General
DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMENT: Animal Control
DEPT NO:
42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
.
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Support SelVices:
Animal control contracts with City of Orono and Claws, Paws & Hooves
Charges & Fees:
.
. .Capital Outlay:
27
FUND: 101 DEPARTMENT: Animal Control DEPT 42700
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 18,574 19,486 22,700 10,154 23,500 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 18.574 19.486 22,700 10.154 23.500 0 0
SERVICE INDICATORS:
No. of Animal Complaints
. COST INDICATORS:
Expenditures 18,574 19,486 22,700 10,154 23,500 0 0
- Program Revenues
= Levy Dollars
STAFFING:
Full time:
18,574 19,486 22,700
10,154 .
23,500
o
o
.
28
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
43010
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
- Assist the City in determining right-of-way needs
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
.
I:IIGHLlGHTS/COMMENTS:
Staffing:
65% of City Engineer/Public Works Director, including step increases
50% of full time technician
25% of full time clerical
Supplies/Materials:
Computer maintainance/Upgrade
Books, Materials and Software
.
Support Services: .
Contractual engineering.for 2003
Contractual engineering technical assistance
Cellular phone Airtime & Pager
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
Capital Outlay: Used CADD Plotter
29
30
FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43050
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPARTMENT: Public Works Service
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
.. Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS'
Staffing:
.
Includes step increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
.
Charges & Fees: .
Capital Outlay:
Replacement Radios
Transfers:
Transfer to Equipment Replacement Fund
31
FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 169,537 195,817 235,205 69,276 202,860 0 0
Supplies/Materials 29,655 34,006 40,000 16,873 43,500 0 0
Support Services 24,279 25,834 23,460 10,944 27,400 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 1,891 1,569 2,625 0 7,150 0 0
Transfers 122.000 126.500 105,000 0 100,000 0 0
TOTAL 347.363 383.726 406,290 97,094 380.910 0 0
. SERVICE INDICATORS:
No of Gopher One calls 2,640 2,800 2,800
No of vehicle repairs 102 110 110
COST INDICATORS'
Expenditures 347,363 383,726 406,290 97,094 380,910 0 0
- Program Revenues
= Levy Dollars 347,363 383,726 406,290 97,094 380,910 0 0
STAFFING:
. Full time:
City Engineer/Pub Wks Dir 0.10 0.10 0.10
Supervisor of Oper. & Maint. 1.00 1.00 1.00 1.00 1.00
Lt Equip Oper 1.90 1.90 2.40 2.50 2.50
. Clerical. . 0.25 0.25 0.25 .' 0.25. 0.05
Engineer Tech -- .25 .00
32
FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43100
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPARTMENT: Streets & Roadways
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
.
Transfer to Street Replacement Fund
33
34
FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43125
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPARTMENT: Snow & Ice Removal
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
.
Staffing:
Includes step increases
Supplies/Materials:
Sand and salt for ice control
.
35
FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 16,693 24,215 32.656 13,936 32,935 0 0
Supplies/Materials 15,416 14,424 17.500 27,906 20,000 0 0
Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 4,500 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 32.110 38.639 50.156 41.842 57,435 . 0 0
. SERVICE INDICATORS:
Miles of street plowed 49 51 51
Tons of salt used 211 250 250
Tons of sand used 1.135 1,200 1,200
Manhours spent 690 1,000 1,000
No. of cul-de-sacs 88 88 88
plowed
COST INDICATORS:
Expenditures 32,110 38,639 50,156 41,842 57,435 0 0
. - Program Revenues
MN Snow Removal Aid 0 0 0 0 0 0 0
= Levy D.ollars 32,110 38,639 ?O,156 .41,842 57.435 0 0
STAFFING:
Full time:
Lt Equip Oper/Foreman .50 .50 .50 .50 .50
36
DEPT NO:
43160
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
FUND:
101 General
DEPARTMENT: Traffic ControllSt Ughts
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OB,JECTIVES:
HIGHLIGHTS/COMMENTS:
supplies/Materials:
.
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
.
37
FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 0 0 0 0 0 0 0
Supplies/Materials 3,291 3,845 5,050 593 5,050 0 0
Support Services 34,926 34,949 34,700 13,963 35,200 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 38.217 38.794 39.750 14.555 40.250 0 0
. SERVICE INDICATORS:
No of street lights 187 190 190
No of traffic signals 5 5 5
COST INDICATORS:
Expenditures 38,217 38,794 39,750 14,555 40,250 0 0
- Program Revenues
= Levy Dollars 38,217 38,794 39,750 14,555 40,250 0 0
. STAFFING:
38
FUND:
101 General
DEPARTMENT: Sanitation/Waste Rmv/Weeds
DEPT NO:
43200
DESCRIPTION OF ACTIVITY:
DEPARTMENT MlSSION:
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Aid in private property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
39
.
.
FUND: 101 DEPARTMENT: Sanitation/Waste RemovallWeeds DEPT 43200
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 1,726 1,619 650 855 650 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 5,954 5,840 3,500 2,854 3,800 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 7,680 7,458 4.150 3,709 4,450 0 0
. SERVICE INDICATORS:
No of weed complaints 2 2 2
No of notices served 1 1 1
No of parcels sprayed 0 0 0
Miles/roadside sprayed 10 . 10 10
Spraying in Dollars 2,769 3,000 3,000
pOST INDICATORS:
Expenditures 7.680 7,458 4,150 3.709 4,450 0 0
. - Program Revenues
Fed Disaster Aid 75,000
= Levy Dollars -67.320 7,458 4.150 3,709 4,450 0 0
STAFFING:
40
FUND:
101 General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-ot-way and other property
DEPARTMENT: Tree Maintenance
DEPT NO:
43250
DESCRIPTION OF ACTIVITY:
This department is responsible tor detection and removal ot diseased and unsate trees on City
rights-ot-way and other properties, and pruning ot trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 1 OO%otdiseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
.
Staffing:
Includes step increases
Supplies/Materials:
Small Tools
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
.
41
FUND: 101 DEPARTMENT: Tree Maintenance OEPT 43250
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2003
Staffing 14,238 7,901 10,463 4,228 10,652 0 0
Supplies/Materials 67 923 850 0 900 0 0
Support Services 6,140 5,431 13,300 797 13,300 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 20,446 14,255 24,613 5,025 24.852 0 0
. SERVICE INDICATORS:
No of trees removed 22 20 20 20
Yards of brush hauled 540 700 700 700
COST INDICATORS:
Expenditures 20,446 14,255 24,613 5,025 24,852 0 0
- Program Revenues
= Levy Dollars 20,446 14,255 24,613 5,025 24,852 0 0
. STAFFING:
Lt Equip OperlForeman .20 .20 .20 .20 .20
42
FUND:
101 General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
DEPARTMENT:
Parks & Recreation
DEPT NO:
45200
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
.. Continue implementation of the trail planning process:
- Further define potential trail segments by using community outreach and neighborhood meetings.
- Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments.
- Work with South lake Minnetonka communities to secure funding, identify a site, and construct a skate park.
- Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace
diminishing park dedication fees).
- Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
. Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
SupplieslMaterials:
Small tools
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park & trail planning services
Playground and beach scheduling services. Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
.' Annual park newsletter ..
Rental of portable toilets .
Contribution to Senior Recreational Program Services
Charaes & Fees:
Capital Outlay:
.
Transfers:
Transfer to Park Capital Improvement Fund & Trail Capital Improvement Fund to eliminate deficits
43
FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
BUDGET Actual Actual Budget YTD June Requested Proposed Adopted
ITEM 2000 2001 2002 2002 2003 2003 2002
Staffing 98,316 86,170 119,395 50.028 115.683 0 0
Supplies/Materials 8,239 11,233 19,500 3,366 20.600 0 0
Support Services 28,795 28,736 33,500 13,127 63,300 0 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 542 1,077 375 6,389 500 0 0
Transfers 10.000 10.000 35.000 0 63.650 0 0
TOTAL 145.891 137.215 207.770 72.910 263.733 0 0
SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80
No. of ballfields
Softball 3 3 3 3
Baseball 5 5 5 5
No. of shelters 4 4 4 4
No. of hockey rinks 2 2 2 2
. No. of skating rinks 3 3 3 3
Miles of Trails 2.75 2.75 2.75 2.75
Cost of maint per acre 1.200 1,073 1,377 1,338
No. of times rinks are
cleaned & resurfaced 80 80 80 80
No. of picnic tables 45 45 45 45
No. of Tennis Courts 4 4 4 4
COST INDICATORS:
,Expenditures 145.891 137,215 207.770 7.2,910 263.733 0 0
- Program Revenues
Sports Organizations 7,150 12,000
Tonka Bay - Beach 366 500
Transfer from Trail Fund 0 3,000
Capital Levy 10,000 10,000
. = Lew Dollars - Maint. 128,375 137.215 182.270 72.910 263,733 0 0
STAFFING:
Full time:
Lt Equip Oper/Foreman 1.60 1.60 1.50 1.50 1.50
Clerical .25 .25 .25 .25 .25
Part time: .
Clerical
Seasonal:
Summer 2.00 2.00 2.00 2.00 1.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00
44