081202 CC Reg AgP
'" ,
"
.
'.
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 12, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love _
Garfunkel
Lizee
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, July 22,2002 (Att.-#2A Minutes)
B. City Council Regular Meeting Minutes, July 22,2002 (Att.-#2B Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.-#3A Claims List)
B. Appointing the 2002 Primary and General Election Judges (Att.-#3B Draft Resolution)
C. Establish October 26, 2002 as Fall Clean-Up Day (Att.-#3C Public Works Director's
memorandum)
D. Setback Variance and Conditional Use Permit (Att.#3D Draft Resolution)
Applicant: Lake Fellowship Unitarian Church
Location: 24575 Glen Road
E. Setback Variance (Att.-#3E Draft Resolution)
Applicant: Marlow Peterson
Location: 4985 St. Alban's Bay Road
F. Zoning Ordinance Text Amendment Establishing Interim Conditional Uses (Att.-#3F Draft
Ordinance)
G. Interim Conditional Use Permit - Ohland (Att.-#3G Draft Resolution)
.. i
.'
CITY COUNCa AGENDA - AUGUST 12,2002
i. PAGE 2 OF 2
H. Dvorak variance (Att.-#3H Draft Resolution)
I. Quandt minor subdivision (#31 Draft Resolution)
J. Setting the Date for the Budget Work Session meeting (Att.-#3J Finance Director's
memorandum)
K. Establish Fee for Multiple Boat Dock Facility (Att.-#3K Planning Director's
Memorandum; Draft Resolution)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. PARKS - Report by Representative
A. Report on Park Commission Meeting Held July 23,2002 (Att.-#5A Draft Minutes)
B. Request from Excelsior Community Library to use the City Hall Parking Lot for a
Skateboard Demonstration as part of the October is Teen Read Month Celebration
(Att.-#5B-Public Works Director's memorandum)
C. Request to approve recreational management scope of services (Att.-#5C Public Works
Director's memorandum)
D. Agreement with South Tonka Little League for South Concession Stand (Att.-#5D
Administrator's memorandum, Agreement)
6. PLANNING - Report by Representative
A. Organized Refuse Collection Ordinance (Att.-#6A Planning Director's memorandum,
Ordinance)
7. GENERAL
A. Liquor Committee Report
8. ENGINEERING/PUBLIC WORKS
9. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. County Road 19 Intersection
3. Public Safety Facilities
B. Mayor & City Council
10. ADJOURN
.~
CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
August 12, 2002
PUBLIC SIGN-IN SHEET
For the record, please urint your name and address below. Thank you.
Name
Address
f!'
1. "hd I :{6r-..o ^, A I e'f VJ:. j&\ 4" ,("
. ;( ~i
~ '. ".. 's". 50
2. J ~V\ '\ eel Le~ ~.r II :::, I ·
~c; () tf=o'j- C:-f- Ch h ~'i sseh
~./ 0 \ S--S~.~ \
~ Ce.,fS 10'1 J
3. ;M d.v-- ":\ Y V\. lJ t a..;t l ~
If' 0 C!.o:.-Y\J't.r- Sj"1 UJ~'\a... }''l N sS.5 ~ 7
4.
5.
6.
7.
8.
9.
10.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 12 August 2002
,
6:00 p.m. - Council Work Session
An EDA Meeting will be held following the Regular Council Meeting
An Executive Session will following the EDA Meeting
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This item approves tile list of Elections Judges to officiate at the
September 10, 2002 Primary and November 5,2002 General Elections.
Agenda Item #3C: This item establishes October 26,2002 as Fall Clean-Up Day. Staffis
recommending approval of the motion.
Agenda Item #3D: Items 3D and E,H and I are all follow-up resolutions that the Council
directed to be prepared at the 22 July meeting. All require simple majority votes for
approval.
.
Agenda Item #3F: This ordinance establishes a new zoning tool- interim conditional uses.
At its 22 July meeting, the Council considered the recommendations of staff and the
Planning Commission and directed staff to prepare a formal ordinance amendment, the
adoption of which requires a simple majority vote.
Agenda Item #3G: At the 22 July Council meeting, the Council directed staff to prepare a
resolution approving an interim conditional use permit for Brian Ohland. This new
zoning tool will allow Mr. Ohland to remodel and expand his home, subject to a
condition that he will cease conducting his landscape business on the property within
three years. The resolution requires a simple majority vote and is contingent upon the
adoption of the ordinance amendment in Item 3F. (Note: the resolution will be forwarded
under separate cover).
Agenda Item #3J: The Council is requested to set a date for the 2003 budget work-session.
Staff recommends Monday, August 19,2002 at 6:30 PM. The work-session is expected
to last 1-1/2 to 2 hours.
ft
~J PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of 12 August 2002
Page 2 of2
Agenda Item #3K: In conjunction with a recent zoning violation action, we discovered that a
fee has never been established for multiple dock facility licenses as provided for in the L-
R zoning district. The attached resolution recommends a fee of $2 per authorized boat
slip. Adoption of the resolution requires a simple majority vote.
Agenda Item #5A: A Park Commission representative will be present to report on the July 23,
2002 Park Commission meeting.
Agenda Item #5B: The Excelsior Community Library has submitted a request to host a skate
board demonstration. The firm known as 3rd Lair Skate Rink has expressed their desire to
perform at the Southshore Community Park on October 5th. Due to traffic and parking
concerns, .the Park Commission has recommended that the. demonstration take place at
the City Hall parking lot at 3:00 p.m., on the date requested.
Agenda Item #5C: This item is a draft scope of services for firms to provide contract Park and
Recreation Coordinator selVices. The Park Commission reviewed the scope of selVices
during their July 23rd Park Commission meeting, and found it to be in order with minor .
revisions. The intent of this scope of selVices is to contract with individuals or firm to
assist City Staff in the coordination of organized sports.
Agenda Item #5D: The City Council directed the City Attorney and Staff to compile a draft
agreement with South Tonka Little League for the south concession stand. The
agreement has been prepared, reviewed by the Park Commission, and recommended for
approval by the Park Commission. This agreement has been reviewed by representatives
of South Tonka Little League, and have agreed to the contract.
Agenda Item #6A: After many months of study and pursuant to statutory requirements, the
Planning Commission has recommended a City Code amendment that limits the days of
refuse collection to Wednesdays. This ordinance will take effect as of 1 October 2002.
Some of the licensed refuse haulers in Shorewood have already begun to comply.
Approval of the amendment requires a simple majority vote.
.
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, JULY 22, 2002
5755 COUNTRY CLUB ROAD
CITY HALL CONFERENCE ROOM
6:30 P.M.
MINUTES
1. CONVENE SPECIAL MEETING
Mayor Love called the meeting to order at 6:37 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby;
Administrator Dawson
.
Absent:
None
B.
Review Agenda
Mayor Love reviewed the Agenda, noting the purpose of the meeting was to interview Mr. Andrew
Fletcher and Ms. Sue Davis for consideration of appointment to the Park Commission.
2. INTERVIEW. CANDIDATE FOR APPOINTMENT TO THE PARK
COMMISSION
As Mr. Andrew Fletcher was not present this evening, Ms. Sue Davis of 5495 Valleywood Circle
was interviewed for possible appointment to Park Commission. The Council and Ms. Davis
discussed the role of the Park Commission as it relates to the needs of the City.
3. ADJOURNMENT
.
Turgeon moved, Garfunkel seconded, adjourning the City Council Special Meeting of July
22,2002, at 7:03 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Woody Love, Mayor
ATTEST:
Bradley J. Nielsen, Acting City Administrator
#0<;1
'"
..
.
.
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 22, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:07 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane, Engineer Brown, Finance Director Burton, and Planning
Director Nielsen
Absent:
None
B. Review Agenda
Lizee moved, Zerby seconded, approving the Agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes of July 8, 2002
Garfunkel moved, Lizee seconded, Approving the City Council Regular Meeting Minutes of July 8,
2002, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Garfunkel moved, Lizee seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein:
A.
Approval of the Verified Claims List
B.
Temporary Appointment of Full-Time Planning Assistant
C. Approval of Massage Therapist License
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There was no one present wishing to speak on matters from the floor.
5. PRESENTATIONS AND REPORTS
A. Report by Tom Skramstad, Lake Minnetonka Conservation District (LMCD)
Representative
Tom Skramstad, LMCD representative for the City of Shorewood, provided a quarterly report to Council
on the actions of the LMCD in recent months. He noted the recent High Water Declaration, a motorized
ttJB
'"
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 2 of 10
watercraft amendment regarding usage on various creeks, addition of two Water Patrol Deputies, usage of
solar lighting on various buoys found in high traffic areas, initiation of the yearly milfoil harvesting
program, establishment of a program to keep zebra mussels out of the lake, implementation of a
communication plan, approval of the 2003 LMCD budget, completion of the annual financial audit, and
the annual dock audit whereby multiple dock license sites are audited for compliance with licensing. A
more detailed account of the LMCD endeavors can be found on the LMCD Web site at
http://www.1mcd.org.Mr. Skramstad stated feedback was being gathered on how best to communicate
the initiation of the High Water Declaration as well as the new solar lighting on buoys.
"
Mr. Skramstad introduced Lili McMillan, LMCD Boardmember. Ms. McMillan presented a framed
Proclamation of Recognition, on behalf of the LMCD, to Mayor Love for his efforts in securing
legislation restricting the sale of phosphorus fertilizer. She noted the lakes to be the jewel ill the crown of
the State, and the enacted legislation would be helpful to the entire state as a result of the efforts of Mayor
Love regarding this legislation. A photograph was taken and the framedresolutioll presented to Mayor
Love.
Mayor Love humbly thanked the LMCD for this honor, but stated the passing of the legislation was
through the efforts of many people. He cited City staff, other local cities, writs of government and State .
Representatives also responsible for bringing the legislation to fruition. He stated he was proud to have
been a part of the process, and was deeply humbled by the efforts of all involved in that process.
B. Presentation by The Legacy Foundation regarding The Commons Project in
Excelsior
Michael Reichert, of the Legacy Foundation, presented information on the efforts of the Foundation
regarding the Commons Project in Excelsior, Minnesota. He also noted the attendance of Terry Forbord
and Bob Weiss, Boardmembers of the Legacy Foundation. He stated the Legacy Foundation was.formed
by of a group of business owners wishing to preserve the historic area surrounding Lake Minnetonka
through bold creative ideas. He stated Excelsior was a rich historical area, and the endeavors of the
Foundation on its' Commons Project agreed with the rich history of the area. He reviewed photos of the
proposed public dock as well as conceptual architectural designs of the bathhouse, concession building, a
shelter picnic pavilion, and additions to the bandshell area, and landscaping elements including a
boardwalk area leading to a public fishing area. Mr. Reichert stated the architectural styling was .
reminiscent of the amusement park era. He also anticipated these conceptual renderings would be
reworked and detailed a bit more with delivery to the City of Excelsior in approximately 60-90 days. In
response to a question from an audience member, Mr. Reichert explained the dock project could
potentially be completed in winter of 2002, and building projects completed by Winter 2003-2004. He
stated this Commons Project was hoping to deliver long-term solutions for the improved livability of
generations to come.
Mayor Love thanked members of the Legacy Foundation for the wonderful presentation. He noted the
amazing foresight of the leaders of 150 years ago that preserved the Commons Area in Excelsior, one of
only two such areas in the United States. He also stated he believed the improvements to the public
access of the lake was important as it linked all other lake communities to the South Lake Minnetonka
community.
Members of the Council stated they were impressed and excited with. the plans that demonstrated
historical sensitivity and yet provided complementary support to the anticipated outcomes of the
Visioning Process in place for many of the South Lake Minnetonka communities.
.
.
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 3 of 10
Mayor Love further commented the Council supported the efforts of the Legacy Foundation in this
matter, and would like to receive future updates as to the progress and success of the project.
C. Request for funds from Friends of the Southshore Community Center
Joyce Flury and Marge Lund, representatives of the Southshore Community Center, and Friends of the
Southshore Community Center group, respectively, were in attendance this evening. Ms. Flury stated the
groups utilizing the Center were excited to be celebrating five years of use. She noted this celebration
was hoping to attract additional interested persons to the Center and its activities for seniors as well as to
help raise funds for a maintenance escrow account for the building. She noted the current programs
generating revenue for the Center and invited Council to participate in the anniversary events. In
addition, she stated The Friends of the Southshore Community Center was requesting $1,000 from the
City of Shorewood to help build the maintenance account for the Center.
Ms. Lund also reported on various programs being utilized by many residents of the South Lake
Minnetonka area in addition to the seniors in the area.
Councilmember Lizee stated she believed the Southshore Community Center to be a vital part of the
community serving many people in the area. She also stated to be able to maintain such an asset was
important.
Lizee moved, Turgeon seconded, donating $1000 to the Friends of the Southshore Community
Center maintenance escrow fund.
Mayor Love thanked the representatives for being present this evening and also for allowing the use of
the Center as a symbolic neutral area for meetings involving the five member cities involved in
construction of the Joint Public Safety Facility for the South Lake Minnetonka fire and police
departments.
Motion passed 5/0.
D. Presentation by George Watson Regarding County Road 19 Corridor Study -
Streetscape Concept
George Watson, of Brauer and Associates, presented information regarding the County Road 19 Corridor
Study and Streetscape Concept. He reviewed the history of the project thus far, bringing the Council up
to date on the current conceptual design of the streetscape project. At the May 21,2002, Joint Meeting of
Commissions and Council, he noted refinements had been suggested. He stated those refinements had
been incorporated into this current conceptual design plan, and stated he was seeking comment from
Council on this concept. He stated that as he had reviewed the existing structures and topography of the
area, he noted it would be important visually to bury the existing power lines along the corridor.
Additionally, he stated it was important to focus on creating and maintaining pedestrian circulation in this
area. He noted the importance of providing pedestrian circulation through or near several amenities,
including Badger Park and Gideon Glen, in the area to be included in the project. He stated design was
continuing on creating a memorable visual feature near the intersection area of County Road
19/5mithtown Road/Country Club Road as part of the project. He also suggested moving the Gideon
Glen marker closer to the LRT for more visual attention by people traversing the area. Mr. Watson
suggested Council view this conceptual. design as a long-range plan and asked Council to consider
supporting the concepts and ideas presented this evening.
Director Nielsen stated any trails proposed through this plan would need to be considered as part of the
Park Commissions' trail implementation process, as well as addressed in the City's Comprehensive Plan.
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 4 of 10
Councilmember Lizee stated she liked the concept plan presented and would like to see involvement and
cooperation with the City of Tonka Bay regarding this project. Engineer Brown noted the City of Tonka
Bay was not willing to participate in undergrounding utilities as part of this project. Mayor Love stated
beyond the aesthetics of burying existing utilities in the area, safety and functionality were also to be
considered. He stated he would be pleased to meet with representatives from Tonka Bay, along with
Councilmember Lizee, to see if cooperation could be attained in moving the project forward together.
Garfunkel moved, Zerby seconded, Accepting the Streetscape Concept Plan as presented. Motion
passed 5/0.
6. i>ARKS
A. Report on Park Commission Meeting Held July 9,2002
Commissioner Bartlett reported on matters considered and actions taken at the July 9, 2002, Park
Commission Meeting (as detailed in the minutes of that meeting).
.
Engineer Brown stated the nets on the tennis courts had all been adjusted to the regulation height of 36"
through the use of a temporary hitch installed into the pavement structure. In response to Councilmember
Turgeon's question, he responded that a first draft feasibility report was being completed on the trail
along Lake Linden Drive.
7. PLANNING
Commissioner White reported on matters considered and actions taken at the July 16, 2002, Planning
Commission Meeting (as detailed in the minutes of that meeting).
A. Setback Variance
Applicant: James Quandt
Location: 22425 Murray Street
Director Nielsen explained the applicant had requested a variance to build a second-story addition onto .
his home at 22425 Murray Street. He further explained the existing house and garage encroached into the
required rear yard setback area of the lot. Director Nielsen also explained the topography of the lot with
the house perched on top of a prominent hill, and the site dropping away in all directions. He also noted
the applicant owned the property immediately west of the subject site. The existing house contained
approximately 1280 square feet of area, and the applicant proposed adding a second story of equal area,
necessitating a rear-yard setback variance of nine feet. He explained that although there was room to
expand the house within the buildable area of the lot, hardcover restrictions prevented outward expansion.
He also stated the Zoning Code allowed that where setback deficiencies existed, the required setback
could be made up on the other side. Since the existing buildings encroached 47 feet into the rear yard, a
restriction could be established restricting construction in the northerly 47 feet of the wide portion of the
lot. He also recommended the applicant be required to provide a conservation easement over this portion
of the lot, where topography proved difficult for construction. He also suggested the applicant could
subdivide 30 feet from the rear of his vacant land to the west and combine it with the homestead property.
By adding additional land to the site, the percentage of hardcover would. be reduced and a problem for
any future owner of the lot to the west would be eliminated.
James Quandt, applicant, was in attendance and offered to answer any questions Council had of him.
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 5 of 10
Councilmember Turgeon requested Item 2E, be added to the Conclusions portion of the Findings of Fact
for this matter addressing the issue of a conservation easement over a portion of the property. Item 2E
was to read:
e. The applicant shall grant the City a conservation easement over the northerly 47 feet of the widest
part of the lot to assure that no building will be located there in the future.
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 02-061, "A Resolution Approving
a Setback Variance, subject to Planning Commission recommendations, for James Quandt", as
amended. Motion passed 5/0.
B. Setback Variance and Conditional Use Permit
Applicant: Lake Fellowship Unitarian Church
Location: 24575 Glen Road
.
Director Nielsen stated the Commission had held a Public Hearing to consider an after-the-fact
conditional use permit for a parking lot constructed by the Lake Fellowship Unitarian Church on their
property at 24575 Glen Road. He went on the explain the parking lot had been constructed within the
front-yard setback area of the property, and that matter had been continued to July in order for church
representatives to determine whether a variance application or correction of the work was necessary. The
representatives had commissioned a soils engineer for soil testing in the vicinity of the parking area, and
had since decided to apply for a variance.
Findings by the soil engineer indicated the ground to the north of the current parking lot was not suitable
to support either the parking lot or continuous poured concrete curbing required by the Shorewood
Zoning Code. The applicants had placed large logs at the perimeter of the parking area with dirt
backfilled behind them, in lieu of curbing. These findings were also in accordance with recommendations
of the Minnehaha Creek Watershed District (MCWD) regarding the preference for a "sheeting" type of
stormwater runoff versus directed runoff found through a curb and gutter system. Screening was
considered adequate for the site. Director Nielsen recommended approval of the variance, given the
findings of the soil engineer; however, the recommendation should include a provision of the parking lot
being striped and the three parcels of land on which the church was located being legally combined.
Completion of the items was recommended by end of August of this year.
.
Kelly Komro, Vice Chair of the Lake Fellowship Church Board, stated they had to decide to increase the
safety on the site as well as enhance the appearance of the lot. She also noted the founding members of
the Church were in attendance. She also thanked the Planning Commission and Director Nielsen for help
and support given regarding this request. She stated the striping would be completed in August of this
year, and she had already contacted Henrtepin County regarding the combination of the lots. She stated a
Board meeting would be taking place in September, 2002. In addition, she noted landscaping and
grounds maintenance to be a continued priority for the Church.
Councilmember Turgeon stated she would like to see maximum plant heights within the landscaping also
made part of the conditions of the resolution.
Turgeon moved, Lizee seconded, Approving a Conditional Use Permit, subject to Staff
recommendations, as well as a maximum planting height of 30-36 inches for landscaping and
Directing Staff to Prepare a Findings of Fact for a Setback Variance, subject to Staff
recommendations, for the Lake Fellowship Unitarian Church, 24575 Glen Road. Motion passed 5/0.
Q~
13~
o.~
-p..
!roo
p..s::
o 0
>-I-)~
g.a.
o 0
S CIl
. fa
j-'
.g
"0
~
a.
~CIl
~
o
@
Er
~
o
::s
~
o
R
CIl
g
o
p..
g.
~
~
o
s::
-
p..
c"
o
~
e!.
~
-
o
CP
'"1
~
.g
o
~
....
o
5l
cp(")~~.g O~ >"%10
'"1 g ~ 01:1 ci"E.,8 ~ ~r
.g e: ~ "0 0 - e!. ~ Eo: A
1:1 i:t. p.. g es. ~ ::s ~ '< 0
~ g el 'g ~ el g-~ ~ z
;;;;.. - Cl:l..... I\) 00 CIl ....
. d"O I\) ~80tl"O s.:~
CIlO"O'<o~l\)ggj
o ~.~~,f:o. ~.&l g i:t. ::s
'"dC7' oC7'Ooe.o
~ 1:i"~ ooo~ 0<: N-E1
s p..0\J::;.0~0-
...... I\) JS l::j s:: _::s ~.
~ 0 s:: 0 E: IV S' ;:;I
~ l:j' ~ el s:: C7' 0 Otl 2.
p..OCllOOtlOOo........
Ae. ::r CIl ""'::r
g~~~I\)~.g~O
p.. ~ CIl 0 Dl ::to I\)
I\) Z .... 0 '"1 A "0
p.. .... Dl ~ g. ~ 0 . 'a
e: 0 i-j 0 =- '::f') ....
i:t.Fii'~ o<:~ ~g::tS
OCD~ Oi-jCD<"l-Ot:l
~ ::s g.C!:j &l g g CIl .....
-~~~og.g-i~
~ 0 ::s-~o 2"0 :::.;p..00
p..000 Pol 0 l:/lp..,..o,.C7'
~S"gr:s~OI\)g-a
.g ..... 00 p.. ::s <:t p..
E3" 2. la. e. ::I: ; ~.g S'
Otl ..... a. lS CD >-I-) I "0 Otl
- .... ... ~ - l=" '"
<! ... ::s 0 ... ;:;I"" CD 0' .-
C3 0 0Cl ::r g. 0 ci I\) \;r'
s::@g.~2.::r-a.~
E:.g 0 a g. ~ ~ ~ 0
g'~'a~CDCDoela.
..... I\) ......... Pol ::r
'"1 ONOi-+O@O\
~ 8 8 2. [ g. p...g :x;
l:j' S 0 g. 00 0 <<m CD 0
2. ~ a. 0 .g l:/lo j;J ~. s:::
o C7'Dl 0tl::Ss::
Dl p.. g, S. i-j a. ~ Otl ::t
tn _ 0 I\) Pol
i ~. g- ~ CP g, ~ (") <<
;4. g. 0Cl g. g. @ 0 (")
o ::roo 1\)0 0::S 0
>-I-) ~ g ~.~ Otl g ~ s.
g. 00 0 ~ ""l .....
o ~ 0 g g, I\) Z ~ S'
'"1 E; 0 C7' ~ ~ o. ~ s-
CD ::s _ >Tv _ _
o '" CD 00 s:: ,.
~ g.g-8~ Rg gj ~
SO_S'"1 ~'"dl
o ::to g. "0 &l g. ~ 0 (")
::s I\) ::I. 0 0 ~ ~ v
go ~ el gj gO"o a. 0013'
j:t. '"1 p.. ~::s _
o I;tl 0 C7' 0 ..... ~ 't!.
::S1\)l:i>-l-)0'"10'"1CD
t"">n
0"00
l"l "0 =
a=:Q.
-. t') ;;...
g P; o'
.. a =
.. P;
-
c:l
CIl
Q\~O
.... ~-; Iod
QOl"lo
=1':"'.,
~fe.
s::........
., 0
., CIl
~ g
n
o
s::
::+.
.
~
>IodN
e.;::;;-~
p;=c-
= =.'<
CIl~ = ~
tI:llJQ ~
~ no<:
...... 0 0
~e'?-
g e"~
p..~~
~ 0" a-
o =~ =
:to CIl ~
0.,-
= 0 CIl
"l:ll"lo
~ a S
:; e =
Q.og.
tIl=Q.
- Q.~
pa-
... ....
o ...
~ ri
~ ~
go Er
.,lJQ
CIlCl.l
~S"
c-~
P;
l"l ....
1':"'0
-< Iod
= .,
., 0
... "l:l
= P;
= .,
~ 0
CIl ~
go 5'
"'l Q.
~i'
P; CIl
"'l
0"2.
~ ~
1odP;
~~
o ~
"'l CIl
CIl s::
g~
~ 0
~~
\0....
~o
~;.
. 0
~~
~o
. ~
'"d
~
~
00
o
F
.g
"0
-
....
o
~
~
00
....
::s
~
g
~
o
o
8.
00
a
o
p..
::r
o
~
g
E:
.g
"0
@
o
a'
o
(j
g
~
....
-
CIlv
.g
"0
~
g
g.
....
CIl
= ~ @ ~ ~ @ 1:1 a c" ~ I\) g [ ~ ~. g S "%1 ~ ~
:g ~ ~ g ~ ~'1 g ! [~ ~8 ~~ ~ ~!~: ~
@- vOO S s.::t 2. '< ..... S. g. @- 0<: ~ ""l ~. @ Otl ~
p.......CD 0 . oE:oQ.,f:o.~oQ.a.p..~Polz
~ 0 ::s c-.::s gj >-I-) t::. -"0 "0. 0 ""l 0 ..... 0 ~
;:;I"" '"1 g.~. g. g. ::I: i;f ~ g. 0 ~ S" a..8 Q. 0\ ~. ~ o'
0(JlQ. 01\)0...".... '"10""" S::Pol ~Q."Fii'
gj ~ '::f') @ Q. ~ e. ~ ~ ~ g. g .g g,~.::s x g go g
@ 0 0 .0 g. 00 CIl 0 er CIl ~ r+ "0 ~ ~ !!!."'" i:t. p..
~0'"1S::0 o~~,o '"1;:;1"";:;IOtlO\I\)Otl~
" O""ll\)......... ..ooO::rvt:::::I\)'"
o~ g. g. CIl 0 := ~ ~ ~ g ~ ~ ~. _ a. 7" Pol oo&l'"1 'a
OOJ"""<,!O~o CIl-'"1 o. '::f')::S::r I\)
<: ~ ft 8.... 2 0 ..... 0 Q. 0 S'
g ~. ~. ~ ~ 2. Q. ~ S ~ :o;-s~ 8 :;1 g. ~ a ~ 2.
Q.o. S::Q.v 00"000 ""l-o<:oo<:gPol::S
PolO - PolS- l="Q.::s~,<0-1\)_::S0'"J::;.
i:t. >-I-) 0 Q. g';;l 0 0" Pol.::s g. ~ IV @ g. ::to Q. Q. ~. 0
o g..... c"::s Q. ""l .r+ ~ 0 0 0 VI Q. ~ ~ 0 Pol Pol
Jo@oog.c"Polo~l:/liO\~l\)o~l~~
l;S '"1 A '::f') eo 0 S.::s ~ 0 0 ::s. 00 ::r 00 0 g .g-
g..8 ~ ~ ct 1:t e; ~ Q. ~ a. ~ ~ ~ 6 g Q. 8 ~ ~.
JJ' ~ ~ 2. i ~ ~ ~ [ ~. ~.. a @ ~ 8 g- ~ g. Pol .....
~ 0 _ ..... 00 P Q.::S ;:;I"" 0 '::f') VI l:l '"1 ;:;I l:l ..... i;f
g- Q. gj g ci 0 S' 'g 0 0Cl 0 ::s a "0 ~ ~ g. 2. .f>. 5.
"O'8::S"O gQ......'j ~ ~5gv ~;:! '"1 0 oo~@
~ a e. el I\) <<m [S' ~ 0 s o@ 8 S'~ @ 0 VI.g
g. ::r lS ~ g. Jet g f;i' g!=1l -[a a.!JQ a ~ N ~ f!
~. ~ S: ~ ~. ~ i E ~ g- ~ s.H' ~ ~ a~.9 2:: 2.
,. ;:;I ..... CIl S' <: CT' ~ 00 00..... ".... 00 ;:;1"""" ;:;1""'" c" I\)
~ 00 2. 0 Otl g ~ ~ E-' S ;. g-s' e. '"1 ~ 0 ~ ~ 00
I\) v ::S1\)-::r0'"1\)'"1 _0:0;-0 vCll
ooxg.Q. Q.OCll -Ol\)::rooo ~'::f')oog.
~~:g~~&~~~l~~ll~~R:~
~ 0 '1:l I <! '"1 CD 0 0". ...'Otl 0 -....
oVl"Oos~~oxog~~ g@ >-I-)~~
~ ~ ~ ~~ g @ g ~. ; g- ;. ~ ~ ~ g ~ ~ [~.
o v t:l e!..... 0 00 ::s 0 . .1>> 0 CD ~ =:s &l 1\)' l:l
0...... Si3 0" s.: 0 - 0<: Q. >-1-)"0 ~...... 0 . 0
Q. ::rZ~OoooQ.OI\)~w SPol ~CD
Go :;1 I\) 0 0 ~ ~ @ ~ t+ g. ~~.g s:: B. S' :;1 go g
o 0 p.. I\) g ::r.....o Q. '"1 $" g 0.00 0 !3 I\) lit 0 "0 0
VI'"dI\)Q. I\) ::So o@"O~i s '"10
~~~ ag-Rg-g:g ~a.g~ Q.'1:l ~ g~.g ~
~"'ooooo 000""'......000tl00;:;l"001=O
~. ~. po ~ ~. '"1 @ e! g g. 9. ~ va. ~ s. =;' I;tl g ~ A
~ Otl @" - v ~ ~ '< ~. F Jll Q. ~ g 8' ~ 2. ~ Pol
(").... - ~ _ ..... i:t. c-. I-l Pol ~ 0 00 ........ I\) r:s
o S. ~ Q. g. g. 0 ~ ~.::t ~ Q. ~ 00 0<: g Otl c:n 0
E;!0ClQ.g.0 g......oo@""ll\)os::j>>. ~N~
e g. ~ 0 ~CIl Ef 0 0 ~. a ~.o<: e. ~~. ~&l g g
00' 0 "0 Pol 0 s:: @ CD 0 e. j>> Q. (") =:s ::r 0 ~ ~.
00 ...."0 f 00 Q. '"1 ;:l. .vO (") 0 - 0
.... ::r ::s "0 0 0 s:: I\) g S CD ""l I\) CI.l::S
g 0 Otl ~ 8. g, 8 ~ ~ c"~ ~ !r g.8 e; s. g,
!r 8, ~ ~ S' g. g. g. ft i g. el s. g. g s.lE. e:
Q.OtlelrOtloooQ.::SQ.g,00tl0~::s700
.
t"">CI.l
0"C0
l"l "l:l go
a:=:=
"'l"l l"l
op;1':'"
?a<:
.. P;
"'l
...
P;
~!;ioI;;
\O~o
COP;
u."'l
000"
t*~
>Iod
_0
C"'....
P; 0
= ;;i
~o
." =
tI:l
~
~
o
~
~
~~~
~ t"4~
O'I~~
O~~
....~o
....~t::l
QQz
~~
F
~
~
~
a=
=
~
~
~
~
1-3
I.!I!J
00
~
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 7 of 10
Garfunkel moved, Lizee seconded, Adopting RESOLUTION NO. 02-062, "A Resolution Granting a
Conditional Use Permit for Additional Accessory Space for Rick Bateson." Motion passed 5/0.
E. Setback Variance
Applicant: Dennis and Laura Dvorak
Location: 5670 Echo Road
Director Nielsen explained the applicants had requested a setback variance to construct an attached two-
car garage on their property at 5670 Echo Road. The property was zoned Single Family Residential, and
contained approximately 11,721 square feet of area. In addition to the substandard lot area, the lot was
six feet narrower than the zoning district allowed and had a parallelogram shape.
.
The proposed garage measured 22' x 26' and was to be constructed in front of an existing small single -
car garage attached to the south end of the home. The request necessitated a six-foot variance to the side
yard setback requirement. Also, the applicants proposed converting the existing garage into a family
room, extending four feet beyond what existed currently. The existing house contained approximately
1348 square feet of floor are, including the garage. The addition would add 653 square feet to the
footprint of the house. Existing hardcover for the site was 33.6 percent, however; the applicants proposed
reducing the hardcover by installing landscape fabric where plastic currently existed.
In analysis, Director Nielsen noted the house did not meet setbacks on the west and north sides of the lot,
thus, leaving the only expansion of the home to be on the east side of the property. The new garage
would be 43 feet from the front property line. Director Nielsen further explained the applicant's request
seemed justified according the variance criteria. He noted the substandard area of the lot to be aggravated
by its shape. He also noted the presence of a two-car garage was commonly enjoyed by most residential
properties in the <;:ity. With regard to granting variances, he stated the criteria stated the variance must be
minimized to the extent possible. To this extent, the expansion of the old garage to increase the family
room size was not justified, and he recommended the existing south end of the structure remain as it
currently existed. Additional landscaping was not required. He noted the Planning Commission had
voted unanimously to recommend approval of a variance for the garage. The Commission also
recommended denial of family room addition, citing the applicant had other options for expanding the
house without a variance.
.
Laura Dvorak, applicant, was in attendance, and stated she would be available to answer any questions
Council may have had of her.
Lizee moved, Zerby seconded, Directing Staff to Prepare Findings of Fact for a Setback Variance
for an attached two-car garage for Dennis and Laura Dvorak, 5670 Echo Road. Motion passed 5/0.
F. Zoning Ordinance Text Amendment
Director Nielsen noted the next two items were related. He then reviewed the draft Interim Conditional
Use Permit Text Amendment.
G. Interim Conditional Use Permit
Applicant: Dan Ohland
Location: 25070 Smithtown Road
Director Nielsen explained the applicant owned the property at 25070 Smith town Road. In addition to his
home, the applicant used the property to operate his landscape excavating business. Although that use
was allowed previously as part of a Conditional Use Permit (CUP), it had become a nonconforming use
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 8 of 10
i
of
under current zoning regulations. As such, the business was considered to be "grandfathered in,"
however any kind of expansion to the business or the residential use of the property was prohibited while
the business existed on the site.
The applicant now wished to either substantially remodel and increase the size of the house or build a new
house on the site. While he was not yet willing to quit or relocate the business, he had indicated a
willingness to do so in three years. As a result, the City Attorney suggested the use of an interim use
ordinance to accommodate the applicant's plans for the site.
Director Nielsen then reviewed advantages to the applicant and to the City regarding the specific end date
to the nonconforming use.
. .
Mr. and Mrs. Ohland were in attendance and stated they would be available to answer any questions
Council had of them.
Councilmember Zerby expressed concern for lack of effort to follow through on items found in
development agreements and conditional use permits by parties involved in the contract. He also
expressed concern for the complaints of neighbors regarding the noise on site. Councilmember Turgeon .
stated she had no problems with the contract in this case, but shared concern for the noise on the site as a
result of the landscaping business. Councilmember Zerby stated he would like to include legal costs to
remedy any potential aspects of the conditional use permit left unresolved through the process of
expiration of the business on that site.
Turgeon moved, Lizee seconded, Approving a Draft Interim Conditional Use Permit Ordinance as
presented. Motion passed 5/0.
Zerby moved, Garfunkel seconded, to Direct staff to prepare a resolution with Findings-of-Fact for
an Interim Conditional Use Permit for Dan Ohland, with a condition of the permit to include
recovery of legal costs incurred by the City to secure the termination of the conditions set forth in
the Interim Conditional Use Permit. Motion passed 5/0.
Mayor Love recessed the meeting at 9:32 P.M., and reconvened the meeting at 9:42 P.M. with the
exception of Councilmember Lizee who departed the meeting at this time.
H. Shorewood Village Shopping Center- R.O.W. Escrow
.
Attorney Keane explained Staff and Councilmember Lizee had met with Stan Taube, owner and
developer of the Shorewood Village Shopping Center regarding issues of the right-of-way monies
escrowed for the acquisition of temporary construction easements and permanent rights-of-way at the
Shopping Center site. After a brief summary of actions regarding the quick-take proceedings for Council,
Attorney Keane explained that after hearing Mr. Taube's fairness arguments, the consensus of the group
was to recommend the escrow amount be reduced by certain sums for costs incurred as part of the quick-
take proceedings. Attorney Keane reviewed categorical fairness issues for Council.
Zerby moved, Garfunkel seconded, to require the landowner to return escrow monies for right-of-
way condemnation proceedings, less the legal and appraisal costs, as well as less the costs for
temporary easements, not to exceed $36,000 total. Motion passed 4/0.
8. GENERAL
It
.
CITY COUNCIL REGULAR MEETING MINUTES
JULY 22, 2002
Page 9 of 10
A. Liquor Committee Report
Councilmember Garfunkel reported the Shorewood and Tonka Bay liquor committees met jointly on
Wednesday, July 17, 2002, to discuss future operations of the Tonka Bay Liquors Store. He noted there
were critical factors involved in making this decision as the County Road 19 project would soon be
getting underway and intent needed to be made clear in this issue. He stated the City of Tonka Bay
believed any such decision was still premature, as the decision would be predicated upon the
compensation received from Hennepin County for the liquor store as part of the intersection project.
Mayor Love stated he had expressed support for Tonka Bay to Hennepin County in a letter urging
fairness as well as the maximum amount of compensation be granted to Tonka Bay in this matter.
Representatives of Hemlepin County had indicated the intersection could not proceed as planned until all
three units. of government came to agreement with regard to the compensation issue.
.
Councilmember Turgeon whether any progress could be made on the project as a result of this issue.
Engineer Brown stated other parts of the project, such as utility work and retaining wall work, could
progress this year. Councilmember Turgeon suggested reviewing all options carefully in the next 30-60
days to determine whether the City should tenninate the working relationship with Tonka Bay in the
liquor store operations.
Administrator Dawson stated a meeting of the Liquor committees would again be taking place on
Tuesday, July 23, 2002, with a recommendation to the City Council being made at the August 12, 2002,
Regular City Council Meeting.
B. Making an Appointment to the Park Commission
Administrator Dawson explained interviews had been conducted this evening for a Park Commissioner to
hold the spot vacated recently by Dan Puzak on the Park Commission. He stated Sue Davis, 5495
Valleywood Circle, had been interviewed for the position and with approval of the subsequent resolution
would fill the appointed position though January 31, 2004, on the Park Commission.
.
Turgeon moved, Garfunkel seconded, Adopting RESOLUTION NO. 02-063, "A Resolution Making
Park Commission Appointments." Motion passed 4/0.
9. ENGINEERING/PUBLIC WORKS
A. Reject Bids - Freeman Park Parking Lot
Engineer Brown stated bids were received and opened on July 17, 2002, for the Freeman Park Parking
Lot and South Access Closure to Trunk Highway 7. He noted the summary of the bids received and the
Engineer's estimate to be quite discrepant. Results of an analysis conducted by the Engineer as to why
the discrepancy was occurring with the anticipated cost of this project, yielded similarities with bidding
situations with other metropolitan cities as well. As a result of discussions with contractors with regard to
the substantial increase in bidding in the past two weeks, Staff' believed the increases were based on
current fuel increases, the economy, and higher labor costs. Staff then contacted representatives of the
Minnesota Department of Transportation to verify that the compensation for this project would still be
available in the spring should COtmcil choose to decide to reject bids and re-bid the project next spring.
After weighing all factors, Staff was recommending approval of a resolution to reject all bids and
authorize the return of the bid bonds.
.
CITY COUNCn.. REGULAR MEETING MINUTES
JULY 22, 2002
Page 10 of 10
Turgeon moved, Zerby seconded, Adopting RESOLUTION NO. 02-064. "A Resolution Rejecting
Bids for the Freeman Park Driveway Closure, Parking Lot Improvements and Appurtenant Work
for City Project No. 02-04." Motion passed 4/0.
II
i
Engineer Brown stated a discussion regarding the grading of the parking lot near Shorewood Oaks to help
with drainage concems in that area would be slated for the Agenda of the August 12, 2002, Regular City
Council Meeting.
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
Administrator Dawson explained the Mayor and he had met with the Minnehaha Creek Watershed Board
with regard to examination and redesign of the project in an effort to encourage greater participation by
Hennepin County in the project. He anticipated this redesign could take approximately two months with
construction and improvements to take place in 2003. He stated further reports on this matter would .
continue as made available.
2. County Road 19 Intersection
Staff noted there was nothing further to report on this matter at this time.
3. Public Safety Facilities
Administrator Dawson stated aloint Meeting of the Member City Councils would take place on July 24,
2002, to discuss the Public Safety Facilities in the Cities of Deephaven and Shorewood. He noted a
Conditional Use Permit had been submitted to the Shorewood Planning Commission for review, and an
Eastside location was being planned on the municipal campus of the City of Deephaven.
B. Mayor & City Council
There were no additional matters requiring further report by the Mayor and Council.
.
11. ADJOURN
Turgeon moved, Zerby seconded, Adjourning the Regular City Council Meeting of July 22, 2002, at
10:23 P.M. Motion passed 4/0.
Sally Keefe,
Recording Secretary
Woody Love, Mayor
ATTEST:
Bradley J. Nielsen, Acting City Administrator
..
.
.
PAYABLES APPROVALS
For 8/12/02 Council Meeting
~I dl7
Prepared by: rlt/t.M);u f~
Catherine Elk~. 8j. A~ountant
Reviewed by: ~ ~
Bonnie Burton, Finance Director
w/A6
Approved by:
Craig Dawson, City Administrator
Date: g- -7-O;-::J..
Date: ~;0 Z/
Date:
*"3 A
Check Approval Listfor 8/12/02 Council Meeting
Description
Check Date Invoice #
33316
Check # Vender Name
PIZZA HUT
7/22/02
33317
33318
33318
33318
33319
33319
33319
33320
33321
33322
33322
33322
33322
33323
33324
33325
33325
33325
33325
33326
33327
33328
33328
33328
33328
33328
33328
33329
33330
33331
33331
33331
33331
7/22/02 COUNCIL MTG
TOTAL FOR PIZZA HUT
ADVANCED IMAGING S CONTRACT SVCS 7/25/02 7607
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC
ARCTIC GLACIER INC 7/25/02 MB219409
ARCTIC GLACIER INC 7/25/02 MB219609
ARCTIC GLACIER INC 7/25/02 MB219610
TOTAL FOR ARCTIC GLACIER INC
AT&T WIRELESS SERV
AT&T WIRELESS SERV
AT&T WIRELESS SERV
TOTAL FOR AT&T WIRELESS SERVICES
DAWSON, CRAIG JUN/JUL MILEAGE & EXP
TOTAL FOR DAWSON, CRAIG
EXCELSIOR-CITY OF 2ND QTR WATER CONNECTIONS
TOTAL FOR EXCELSIOR-CITY OF
FORTIS BENEFITS INS STD PREM-AUGUST
FORTIS BENEFITS INS STD PREM-AUGUST
FORTIS BENEFITS INS STD PREM-AUGUST
FORTIS BENEFITS INS STD PREM-AUGUST
TOTAL FOR FORTIS BENEFITS INS CO
GOV'T FINANCE OFFIC FINANCE RESOURCE BOOKS 7/25/02
TOTAL FOR GOV'T FINANCE OFFICERS ASSN
GOVT FINANCE OFCRS FINCL REPTG SEMINAR 7/25/02
TOTAL FOR GOVT FINANCE OFCRS ASSOC
HEALTHPARTNERS AUG DENTAL PREM 7/25/02 16973363
HEALTHPARTNERS AUG DENTAL PREM 7/25/02 16973363
HEALTHPARTNERS AUG DENTAL PREM 7/25/02 16973363
HEALTH PARTNERS AUG DENTAL PREM 7/25/02 16973363
TOTAL FOR HEALTHPARTNERS
HENNEPIN COUNTY TR JUNE ROOM/BOARD 7/25/02 625
TOTAL FOR HENNEPIN COUNTY TREASURER
ICMA CONFERENCE R ANNUAL CONFERENCE 7/25/02
TOTAL FOR ICMA CONFERENCE REGIST
AUG HEALTH PREM 7/25/02 10221310220
AUG HEALTH PREM 7/25/02 10221310220
AUG HEALTH PREM 7/25/02 10221310220
AUG HEALTH PREM 7/25/02 10221310220
AUG HEALTH PREM 7/25/02 10221312545
AUG HEALTH PREM 7/25/02 10221312545
TOTAL FOR MEDICA
MIDWEST COCA-COLA 7/25/02 63227132
TOTAL FOR MIDWEST COCA-COLA BOTTLIN
PAWS, CLAWS & HOOV IMPOUNDS/BOARDING 7/25/02
TOTAL FOR PAWS, CLA WS & HOOVES PET
QUALITY WINE & SPIRI 7/25/02 147765-00
QUALITY WINE & SPIRI 7/25/02 14n66-00
QUALITY WINE & SPIRI 7/25/02 14n67-00
QUALITY WINE & SPIRI 7/25/02 14n68-00
7/25/02 2893733-071
7/25/02 4160966-071
7/25/02 4160966-071
7/25/02
7/25/02
7/25/02
7/25/02
7/25/02
7/25/02
MEDICA
MEDICA
MEDICA
MEDICA
MEDICA
MEDICA
Amount
$25.63
$25.63
$150.00
$150.00
$79.80
$39.00
$79.80
$198.60
$11.44
$34.84
$135.01
$181.29
$39,31
$39.31
$2,593.35
$2,593.35
$76.50
$10.50
$6.00
$10.50
$103.50
$75.00
$75.00
$585.00
$585.00
$34.66
$34.67
$60.67
$508.80
$638.80
$465.00
$465.00
$570.00
$570.00
$99.27
$694.84
$997.86
$5,492.65
$272.02
$3,450.08
$11,006.72
$181.71
$181.71
$38.90
$38.90
$557.98
$79.15
$1,085.65
$189.98
.
.
'W~dl~~~day:A~g;~st07;2jjo2'....
p. ,'......-.,..; '.-'
-....................-,.,."'....""......,."...-..-........,..-
. :i. '; ;. :::;,.;_:,. ,,:;,"-:;.:._:.i.,..:.~..::...::'::2~)~..::.,.::.'.,',:..:..:.,:::;::.c..'",.:";'.:: .. '";~.~;.::.:~.,::;.'.i.~".~~:^..:/._:_~,;,::'.;,:::;_:.::.>~_....:..:.",,"
Page 1 of9
Check # Vender Name Description Check Date Invoice # Amollnt
33331 QUALITY WINE & SPIRI 7/25/02 147769-00 $1,612.00
33331 QUALITY WINE & SPIRI 7/25/02 14nn-00 $79.27
33331 QUALITY WINE & SPIRI 7/25/02 148063-00 $6.46
TOTAL FOR QUAliTY WINE & SPIRITS CO $3,610.49
33332 SUN PATRIOT NEWSP ORDINANCE 388 7/25/02 251 $43.78
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $43.78
33333 THORPE DISTRIBUTIN 7/25/02 266043A $30.30
TOTAL FOR THORPE DISTRIBUTING COMPA $30.30
33334 TONKA BAY-CITY OF 2ND QTR WATER/SEWER 7/25/02 $104.29
33334 TONKA BAY-CITY OF 2ND QTR WATER/SEWER 7/25/02 $249.00
33334 TONKA BAY-CITY OF 2ND QTR WATER/SEWER 7/25/02 $286.29
TOTAL FOR TONKA BAY-CITY OF $639.58
33335 TONKA PRINTING CO. ENVELOPES-IMPRINTED PUBLIC H 7/25/02 2587 $225.78
TOTAL FOR TONKA PRINTING CO. $22$.78
33336 TOWLE REAL ESTATE AUG RENT 7/25/02 $4,825.44
TOTAL FOR TOWLE REAL ESTATE COMPANY $4,825.44
33337 UNUM LIFE INSURANC AUG L TO PREM 7/25/02 $12.98
. 33337 UNUM LIFE INSURANC AUG L TO PREM 7/25/02 $20.61
33337 UNUM LIFE INSURANC AUG L TO PREM 7/25/02 $21.41
33337 UNUM LIFE INSURANC AUG L TO PREM 7/25/02 $227.07
TOTAL FOR UNUM liFE INSURANCE CO $282.07
33338 US POSTMASTER PSTG FOR AUGUST NEWSLETTER 7/30/02 $816.98
TOTAL FOR US POSTMASTER $816.98
33339 AFSCME COUNCIL 14 AUGUST UNION DENTAL PREM 7/31/02 $270.20
TOTAL FOR AFSCME COUNCIL 14 $270.20
33340 ANDERSON, KRISTI B. 2ND HALF JULY SVCS 7/31/02 $150.00
TOTAL FOR ANDERSON, KRISTI B. $150.00
33341 ARCTIC GLACIER INC 7/31/02 DX220106 $72.00
33341 ARCTIC GLACIER INC 7/31/02 MB218212 $69.60
33341 ARCTIC GLACIER INC 7/31/02 MB218906 $131.44
33341 ARCTIC GLACIER INC 7/31/02 MB219411 $59.40
33341 ARCTIC GLACIER INC 7/31/02 MB219608 $49.80
. 33341 ARCTIC GLACIER INC 7/31/02 MB220010 $153.60
33341 ARCTIC GLACIER INC 7/31/02 MB220313 $27.28
33341 ARCTIC GLACIER INC 7/31/02 MB220316 $32.40
33341 ARCTIC GLACIER INC 7/31/02 MF220114 $64.80
33341 ARCTIC GLACIER INC 7/31/02 MF220115 $90.00
TOTAL FOR ARCTIC GlACIER INC $750.32
33342 BERRY COFFEE CO 7/31/02 299290 $22.00
TOTAL FOR BERRY COFFEE CO $22.00
33343 CARLSON TRACTOR & 7/31/02 2006941 $539.49
TOTAL FOR CARLSON TRACTOR & EQUIP CO $539.49
33344 CONSTRUCTION BULL PKG LOT IMPR BID AD 7/31/02 2094307 $128.02
33344 CONSTRUCTION BULL PKG LOT IMPR BID ADS 7/31/02 2094308 $128.02
33344 CONSTRUCTION BULL PKG LOT IMPR BID ADS 7/31/02 2099151 $128.02
33344 CONSTRUCTION BULL PKG LOT IMPR BID AD 7/31/02 2099152 $128.02
TOTAL FOR CONSTRUCTION BULLETIN $512.08
33345 DAY DISTRIBUTING 7/31/02 183048 $38.40
33345 DAY DISTRIBUTING 7/31/02 183048 $1,122.50
TOTAL FOR DAY DISTRIBU11NG $1,160.90
33346 ELKE, CATHERINE JULY MILEAGE 7/31/02 $28.11
Check # Vender Name
Description
Check Date Invoice #
33347
Amollnt
33348
33349
33350
33350
33350
33350
33350
33351
33352
33353
33354
33354
33355
33355
33355
33356.
33356
33356
33356
33356
33356
33357
33357
33357
33357
33358
33359
33360
33361
33362
33362
33362
33362
TOTAL FOR ELKE, CATHERINE
ESS BROTHERS & SON MANHOLE RING
TOTAL FOR ESS BROTHERS & SONS INC
EXCELSIOR CHAMBER MEMBERSHIP DUES 7/31/02
TOTAL FOR EXCELSIOR CHAMBER OF COMM
EXTREME BEVERAGE 7/31/02 67403
TOTAL FOR EXTREME BEVERAGE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
HERMEL WHOLESALE
TOTAL FOR HERMEL WHOLESALE
ICMA RETIREMENT TR PAYROLL DEDUCTIONS 7/30/02 7/31/02 302131-0730
TOTAL FOR ICMA RETIREMENT TRUST-457
KLEIN, JENNIFER CHECK REPLACEMENT 7/31/02
TOTAL FOR KLEIN, JENNIFER
LOCAL LINK USA BUSI INTERNET SVC 7/31/02 952204663-0
TOTAL FOR LOCAL UNK USA BUSINESS SERVIC
LONG LAKE POWER E SPOOL W/L1NE 7/31/02 36793
LONG LAKE POWER E 7/31/02 37167
TOTAL FOR LONG LAKE POWER EQUIPMENT
7/31/02 416971C
7/31/02 433073
7/31/02 433074
7/31/02 EE3033
7/31/02 3622n
7/31/02 364932
7/31/02 364933
7/31/02 364937
7/31/02 365171
MARK VII
MARK VII
.MARK VII
TOTAL FOR MARK VII
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
TOTAL FOR MARLIN'S'TRUCKING
MIDWEST COCA-COLA 7/31/02 63229054
MIDWEST COCA-COLA 7/31/02 63232082
MIDWEST COCA-COLA 7/31/02 63234138
MIDWEST COCA-COLA 7/31/02 64543088
TOTAL FOR MIDWEST COCA-COLA BOTTLIN
MINN NCPERS GROUP AUG PREM 7/31/02
TOTAL FOR MINN NCPERS GROUP UFE INS
MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 7/31/02
TOTAL FOR MN CHILD SUPPORT PMT CTR
MN SUN PUBLICATION ORDINANCE 388 7/31/02 524088
TOTAL FOR MN SUN PUBLICATIONS
NIELSEN, BRADLEY MILEAGE EXP JUL 2001-MAR 2002
TOTAL FOR NIELSEN, BRADLEY
PANCHYSHYN, JEAN JULY MILEAGE/EXPENSES
PANCHYSHYN, JEAN JULY MILEAGE/EXPENSES
PANCHYSHYN, JEAN JULY MILEAGE/EXPENSES
PANCHYSHYN, JEAN JULY MILEAGE/EXPENSES
7/31/02 11235/261
7/31/02 11235/261
7/31/02 11236/262
7/31/02 11236/262
7/31/02 11237/263
7/31/02 11237/263
7/31/02
7/31/02
7/31/02
7/31/02
7/31/02
., .......-........."
......__. n........,,,"...,,......,,",",...
:.::.. ~.:.,.;.~:;.:::::,:i~,.~ ....__ .. _ ~~"",:,,,'....,",,,,,,....~':'h.":':_
~".",:".^".."..".^"."";.:,^="-,,,..;;.
Wednesday; Aitgllst 07, 2002
$28.11
$89.46
$89.46
$155.00
$155.00
$64.00
$64.00
$494.40
$840.00
$461.44
$395.52
($65.92)
$2,125.44
$1,191.88
$1,191.88
$138.77
$138.77
$99.95
$99.95
$25.96
($18.15)
$7.81
($63.75)
$1,723.00
$92.95
$1,752.20
$48.60
$48.60
$108.45
$108.45
$52.65
$52.65
$419.40
$115.79
$156.33
($1.72)
$29.10
$299.50
$12.00
$12.00
$173.51
$173.51
$53.62
$53.62
$543.11
$543.11
$10.59
$17.35
$21.29
$4.02
.
.
.........."-..--..
Page 3 0/9
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR PANCHYSHYN, JEAN $53.25
33363 PAZANDAK, JOSEPH MILEAGE 7/15.7/26/02 7/31/02 $138.34
TOTAL FOR PAZANDAK, JOSEPH $138.34
33364 PEPSI COLA COMPANY 7/31/02 34775065 $83.40
TOTAL FOR PEPSI COLA COMPANY $83.40
33365 PERA PAYROLL DEDUCTIONS 7/30/02 7/31/02 $2,180.37
33365 PERA PAYROLL DEDUCTIONS 7/30/02 7/31/02 $2,364.21
TOTALFOR PERA $4,544.58
33366 PRUDENTIAL INS CO 0 AUG LIFE INS PREM 7/31/02 $2.60
33366 PRUDENTIAL INS CO 0 AUG LIFE INS PREM 7/31/02 $74.15
33366 PRUDENTIAL INS CO 0 AUG LIFE INS PREM 7/31/02 $37.05
33366 'PRUDENTIAL INS CO 0 AUG LIFE INS PREM 7/31/02 $4.55
33366 PRUDENTIAL INS CO 0 AUG LIFE INS PREM 7/31/02 $2.60
TOTAL FOR PRUDENTIAL INS CO OF AMERICA $120.95
33367 PURCHASE POWER METER REFILL 7/31/02 $1,019.00
TOTAL FOR PURCHASE POWER $1,019.00
33368 QUALITY WINE & SPIRI 7/31/02 148055-00 $30.79
. 33368 QUALITY WINE & SPIRI 7/31/02 150072-00 $272.96
33368 QUALITY WINE & SPIRI 7/31/02 150073-00 $296.70
33368 QUALITY WINE & SPIRI 7/31/02 150074-00 $716.08
33368 QUALITY WINE & SPIRI 7/31/02 150192-00 $158.54
33368 QUALITY WINE & SPIRI 7/31/02 150193-00 $802.37
33368 QUALITY WINE & SPIRI 7/31/02 150194-00 $76.95
33368 QUALITY WINE & SPIRI 7/31/02 150194-00 $201.96
33368 QUALITY WINE & SPIRI 7/31/02 150247-00 $1,149.76
TOTAL FOR QUAUTY WINE & SPIRITS CO $3,706.11
33369 QWEST DEX 7/31/02 01175069900 $5.50
33369 QWEST DEX 7/31/02 01175070000 $197.70
33369 QWEST DEX 7/31/02 01175070300 $79.30
TOTAL FOR QWEST DEX $282.50
33370 QWEST 7/31/02 $57.56
TOTAL FOR QWEST $57.56
33371 STAR TRIBUNE DAILY NEwsPAPER RENEWAL 7/31/02 $27.95
. TOTAL FOR STAR TRIBUNE $27.95
33372 SUN PATRIOT NEWSP THORNBERG CUP 7/31/02 270 $31.00
33372 SUN PATRIOT NEWSP WAKEFIELD CUP 7/31/02 271 $31.00
33372 SUN PATRIOT NEWSP CUP FOR PUBLIC SAFETY FACILITY 7/31/02 272 $31.00
33372 SUN PATRIOT NEWSP ORDINANCE 388 7/31/02 278 $35.82
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $128.82
33373 THORPE DISTRIBUTIN 7/31/02 266044 $12.85
33373 THORPE DISTRIBUTIN 7/31/02 266044 $2,392.55
33373 THORPE DISTRIBUTIN 7/31/02 266213C ($5.00)
33373 THORPE DISTRIBUTIN 7/31/02 266813 $1,422.35
33373 ' THORPE DISTRIBUTIN 7/31/02 266814 $48.70
33373 THORPE DISTRIBUTIN 7/31/02 266814 $752.70
TOTAL FOR THORPE DISTRIBUTING COMPA $4,624.15
33374 TRI COUNTY BEVERAG 7/31/02 121570 $64.00
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $64.00
33375 VERIZON DIRECTORIE 7/31/02 $19.50
33375 VERIZON DIRECTORIE 7/31/02 $19;50
TOTAL FOR VERIZON DIRECTORIES CORP $39.00
'W~dll~~d~y,Au~::~i 07,200:{:;"" . .
. -' ::." ',''':"\" .,..,~... ",;, """" .
. ...........-....."".."...>.'......".........
'::.:. ::.::.~.::::'..:'.t:'.;,::;,;:;::',,::;~,::;,.: ......... .."" __,~_ ~,.',.,:., , ,',~,',;.~,'_"',. ^
. ..... ,- ."....... ".
. .
, ............- ."^,..~....."",, '" ..-."^
Page 4 of9
Check # Vender Name Description Check Date Invoice # Amount
33376 VIKING LAND TREE CA STUMP GRIND 7/31/02 2519 $153.36
TOTAL FOR VIKING LAND TREE CARE INC $153.36
33377 WATERFORD CENTER AUG RENT 7/31/02 0802F $4,926.14
TOTAL FOR WATERFORD CENTER $4,926.14
33378 ZEGLEN, BRIAN ESCROW REF-5960 AFTON RD 7/31/02 $400.00
TOTAL FOR ZEGLEN, BRIAN $400.00
33379 ARCTIC GLACIER INC 8/13/02 MB220812 $75.00
33379 ARCTIC GLACIER INC 8/13/02 MB220814 $78.00
33379 ARCTIC GLACIER INC 8/13/02 MB221008 $29.32
TOTAL FOR ARCTIC GLACIER INC $182.32
33380 ARMOR LOCK & ALAR CHG CODE AND TEST 8/13/02 61563 $82.00
TOTAL FOR ARMOR LOCK & ALARM SVCS $82.00
33381 BELLBOY BAR SUPPLY 8/13/02 35845200 $96.29
33381 BELLBOY BAR SUPPLY 8/13/02 35848000 $53.42
33381 BELLBOY BAR SUPPLY 8/13/02 35848000 $103.42
33381 BELLBOY BAR SUPPLY 8/13/02 35889500 $31.29
TOTAL FOR BELLBOY BAR SUPPLY $284.42
33382 BELLBOY CORPORA TI 8/13/02 24208700 $160.75
33382 BELLBOY CORPORATI 8/13/02 24208800 $448.50
33382 BELLBOY CORPORATI 8/13/02 24208800 $47.25
33382 BELLBOY CORPORA TI 8/13/02 24208900 $1,039.55
33382 BELLBOY CORPORATI 8/13/02 24251500 $981.60
33382 BELLBOY CORPORATI 8/13/02 24251700 $375.65
TOTAL FOR BELLBOY CORPORATION $3,053.30
33383 BERRY COFFEE CO 8/13/02 299289 $22.00
TOTAL FOR BERRY COFFEE CO $22.00
33384 DAY DISTRIBUTING 8/13/02 183887 $288.10
33384 DAY DISTRIBUTING 8/13/02 184726 $18.40
33384 DAY DISTRIBUTING 8/13/02 184726 $342.10
33384 DAY DISTRIBUTING 8/13/02 184728 $1,224.80
33384 DAY DISTRIBUTING 8/13/02 184729 $894.95
33384 DAY DISTRIBUTING 8/13/02 185400 $264.50
33384 DAY DISTRIBUTING 8/13/02185401 $1,079.75
TOTAL FOR DAY DISTRIBUTING $4,112.60
33385 E-Z RECYCLING INC. JULY SVC 8/13/02 4009 $5,973.00
TOTAL FOR E-Z RECYCLING INC. $5,973.00
33386 EARL F. ANDERSEN, IN STREET SIGNS 8/13/02 48491 $311.90
TOTAL FOR EARL F. ANDERSEN, INC. $311.90
33387 EAST SIDE BEVERAGE 8/13/02 258782C ($13.00)
33387 EAST SIDE BEVERAGE 8/13/02 269566 $154.20
33387 EAST SIDE BEVERAGE 8/13/02 272001 $1,679.05
33387 EAST SIDE BEVERAGE 8/13/02 272706 $19.60
33387 EAST SIDE BEVERAGE 8/13/02 272706 $1,715.20
TOTAL FOR EAST SIDE BEVERAGE COMPAN $3,555.05
33388 GRIGGS, COOPER & C 8/13/02 572087 $424.00
33388 GRIGGS, COOPER & C 8/13/02 572088 $172.40
33388 GRIGGS, COOPER & C 8/13/02 572089 $293.35
33388 GRIGGS, COOPER & C 8/13/02 572234 $259.64
33388 GRIGGS, COOPER & C 8/13/02 572235 $624.15
33388 GRIGGS, COOPER & C 8/13/02 572239 $178.80
33388 GRIGGS, COOPER & C 8/13/02 572240 $336.77
33388 GRIGGS, COOPER & C 8/13/02 572248 $174.53
.
.
. Wednesd~y~ A"tglts't07,'ioij'j';"
.' :, "i''': ~"". .'.,....
...._._...h......'..._......_........
-... ::~.:.:: , ,i:..:.:.:::':. ..:.::.::...
.;,.: : '.:_,.:,,-'.:::::~;','.:-:~::.::,,--;:,~':,.:::~::_' .....-...
PageS of 9
Check # Vender Name
Description
33388
33388
33388
33388
33388
33388
33388
33388
33388
33388
33388
.
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
33389
.33389
33389
33389
.
33390
33390
33390
33390
33390
33390
33390
33390
33390
33390
33390
33390
33391
33392
33392
33392
33392
33392
33392
Check Date Invoice #
GRIGGS, COOPER & C 8/13/02 572249
GRIGGS, COOPER & C 8/13/02 575004
GRIGGS, COOPER & C 8/13/02 575005
GRIGGS, COOPER & C 8/13/02 575006
GRIGGS, COOPER & C 8/13/02 575169
GRIGGS, COOPER & C 8/13/02 575169
GRIGGS, COOPER & C 8/13/02 575170
GRIGGS, COOPER & C 8/13/02 575174
GRIGGS, COOPER & C 8/13/02 575175
GRIGGS, COOPER & C 8/13/02 575183
GRIGGS, COOPER & C 8/13/02 575184
TOTAL FOR GRIGGS, COOPER & COMPANY
JOHNSON BROS L1au 8/13/02 1431646
JOHNSON BROS L1au 8/13/02 1431646
JOHNSON BROS L1au 8/13/02 1431647
JOHNSON BROS L1au 8/13/02 1431648
JOHNSON BROS L1au 8/13/02 1431648
JOHNSON BROS L1au 8/13/02 1431649
JOHNSON BROS L1au 8/13/02 1431654
JOHNSON BROS L1au 8/13/02 1431654
JOHNSON BROS L1au 8/13/02 1431655
JOHNSON BROS L1au 8/13/02 1434646
JOHNSON BROS L1au 8/13/02 1434647
JOHNSON BROS L1au 8/13/02 1434648
JOHNSON BROS L1au 8/13/02 1434648
JOHNSON BROS L1au 8/13/02 1434649
JOHNSON BROS L1au 8/13/02 1434650
JOHNSON BROS L1au 8/13/02 1434650
JOHNSON BROS L1au 8/13/02 1434654
JOHNSON BROS L1au 8/13/02 1434655
JOHNSON BROS L1au 8/13/02 1434655
JOHNSON BROS L1au 8/13/02 198060
TOTAL FOR JOHNSON BROS LIQUOR CO.
LARKIN, HOFFMAN, DA GENERAL MATTERS
LARKIN, HOFFMAN, DA PERSONNEL MATTERS
LARKIN, HOFFMAN, DA PERSONNEL MATTERS
LARKIN, HOFFMAN, DA PERSONNEL MATTERS
LARKIN, HOFFMAN, DA ICO/ELLER
LARKIN, HOFFMAN, DA 5620 STAR LANE
LARKIN, HOFFMAN, DA EAGLE CREST
LARKIN, HOFFMAN, DA SMITHTOWN RD STREETITRAIL RO
LARKIN, HOFFMAN, DA RON JOHNSON ET AL V CITY ET AL
LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION
LARKIN, HOFFMAN, DA PUBLIC SAFETY FACILITY
LARKIN, HOFFMAN, DA CUB FOODS
TOTAL FOR LARKIN, HOFFMAN, DALY...
LUBRICATION TECH, IN GREASE/LUBES
TOTAL FOR LUBRICATION TECH, INC
MARK VII
MARK VII
MARK VII
MARK VII
MARK VII
MARKVII
;'W~d'lesda.v;Augu~tii7;-2oii2
.....,...'.,. ,-,"
"............"..-...........,. .
, 'COO" ,~, _..no .. :. .~.:,.,'.~,:i
8/13/02 411979
8/13/02 411980
8/13/02 411980
8/13/02 411980
8/13/02 411981
8/13/02 411981
8/13/02 411981
8/13/02 411982
8/13/02 411983
8/13/02 411984
8/13/02 411985
8/13/02 411986
8/13/02 864660
8/13/02 435761
8/13/02 435769
8/13/02 435774
8/13/02 435775
8/13/02 436986
8/13/02 438471
Amount
$454.07
$153.40
$230.10
$153.40
$68.90
$1,127.54
$282.35
$842.54
$123.41
$553.32
$102.75
$6,555.42
$148.95
$581.24
$1,000.40
$1,111.18
$326.75
$1,441.75
$278.45
$394.69
$1,363.25
$827.76
$86.64
$85.25
$361.50
$823.16
$872.54
$186.05
$586.38
$571.46
$22.70
($118.00)
$10,952.10
$1,813.70
$40.66
$40.67
$40.67
$272.00
$85.00
$864.00
$400.00
$75.00
$169.00
$1,587.50
$3,630.00
$9,018.20
$400.08
$400.08
$87.70
$1,425.15
$528.00
$34.40
$215.00
$2,297.90
h."'"-'.'......... .__...
Page 60f9
Check # Vender Name Description Check Date Invoice # Amount
33392 MARK VII 8/13/02 438472 $21.80
33392 MARK VII 8/13/02 438484 $1,005.80
33392 MARK VII 8/13/02 438486 $97.50
33392 MARK VII 8/13/02 438498 $2,846.10
33392 MARK VII 8/13/02 438499 $15.20
TOTAL FOR MARK VII $8,574.55
33393 MIDWEST COCA-COLA 8/13/02 63234120 $113.88
TOTAL FOR MIDWEST COCA-COIA BOTTUN $113.88
33394 MINNEGASCO 8/13/02 $12.90
33394 MINNEGASCO 8/13/02 $58.24
33394 . MINNEGASCO 8/13/02 $39.74
33394 MINNEGASCO 8/13/02 $35.32
33394 MINNEGASCO 8/13/02 $58.52
33394 MINNEGASCO 8/13/02 $9.59
33394 MINNEGASCO 8/13/02 $9.59
33394 MINNEGASCO 8/13/02 $9.59
33394 MINNEGASCO 8/13/02 $19.84
33394 MINNEGASCO 8/13/02 $19.29
TOTAL FOR MINNEGASCO $272.62 .
33395 MTI DISTRIBUTING CO CAP ASSEMBLY/SPACER 8/13/02 316161-00 $59.04
TOTAL FOR MTI DISTRIBUTING COMPANY $59.04
33396 NEXTEL COMMUNICATI 8/13/02 $30.10
33396 NEXTEL COMMUNICATI 8/13/02 $30.11
TOTAL FOR NEXTEL COMMUNICATIONS $60.21
33397 OFFICE DEPOT 8/13/02 176427780-0 $66.50
TOTAL FOR OFFICE DEPOT $66.50
33398 PEPSI COLA COMPANY 8/13/02 30867179 $69.17
TOTAL FOR PEPSI COIA COMPANY $69.17
33399 PHILLIPS WINE & SPIRI 8/13/02 854280 $375.00
33399 PHILLIPS WINE & SPIRI 8/13/02 854281 $154.20
33399 PHILLIPS WINE & SPIRI 8/13/02 854281 $66.50
33399 PHILLIPS WINE & SPIRI 8/13/02 854282 $345.60
33399 PHILLIPS WINE & SPIRI 8/13/02 854282 $459.05
33399 PHILLIPS WINE & SPIRI 8/13/02 854285 $221.05
33399 PHILLIPS WINE & SPIRI 8/13/02 854285 $346.90 .
33399 PHILLIPS WINE & SPIRI 8/13/02 856561 $95.00
33399 PHILLIPS WINE & SPIRI 8/13/02 856561 $268.35
33399 PHILLIPS WINE & SPIRI 8/13/02 856561 $714.07
33399 PHILLIPS WINE & SPIRI 8/13/02 856562 $60.00
33399 PHILLIPS WINE & SPIRI 8/13/02 856562 $708.25
33399 PHILLIPS WINE & SPIRI 8/13/02 856562 $693.95
33399 PHILLIPS WINE & SPIRI 8/13/02 856564 $34.75
33399 PHILLIPS WINE & SPIRI 8/13/02 856564 $176.17
33399 PHILLIPS WINE & SPIRI 8/13/02 856564 $810.49
TOTAL FOR PHILLIPS WINE & SPIRITS $5,529.33
33400 SIMPLOT PARTNERS SOIL TEST 8/13/02 24985251 $44.00
TOTAL FOR SIMPLOT PARTNERS $44.00
33401 SPEEDWAY SUPERAM 8/13/02 $888.37
TOTAL FOR SPEEDWAY SUPERAMERICA $888.37
33402 THORPE DISTRIBUTIN 8/13/02 267589 $17.00
33402 THORPE DISTRIBUTIN 8/13/02 267589 $578.45
33402 THORPE DISTRIBUTIN 8/13/02 267695 $1,539.65
August
Check # Vender Name
Description
Check Date Invoice #
Amount
33402
33402
33402
33402
33402
33402
33402
33402
33402
33402
33403
33404
.
33405
33405
33405
33405
33405
33405
.
33406
33406
33406
33406
33406
33406
33406
33406
33406
33406
33406
33406
33406
33406
33408
33409
33410
33410
33410
33410
33411
33411
33411
33411
33412
33412
THORPE DISTRIBUTIN 8/13/02 268272
THORPE DISTRIBUTIN 8/13/02 268272
THORPE DISTRIBUTIN 8/13/02 268273
THORPE DISTRIBUTIN 8/13/02 268273
THORPE DISTRIBUTIN 8/13/02 268274
THORPE DISTRIBUTIN 8/13/02 268459
THORPE DISTRIBUTIN 8/13/02 268459
THORPE DISTRIBUTIN 8/13/02 269054
THORPE DISTRIBUTIN 8/13/02 269055
THORPE DISTRIBUTIN 8/13/02 269055
TOTAL FOR THORPE DISTRIBUTING COMPA
US FILTER DISTRIBUTI SUPPLIES 8/13/02 8597735
TOTAL FOR US FILTER DISTRIBUTION GROUP
VERI40N WIRELESS, B 8/13/02
TOTAL FOR VERIZON WIRELESS, BEILEVUE
WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE .8/13/02 01074-483-1
WSB AND ASSOCIATE SMITHTOWN RD OVERLAY 8/13/02 01074-583-1
WSB AND ASSOCIATE APPLE RIDGE 8/13/02 01074-674-0
WSB AND ASSOCIATE GENERAL SVCS 8/13/02 01074-990-1
WSB AND ASSOCIATE GENERAL SVCS 8/13/02 01074-990-1
WSB AND ASSOCIATE WARD MAP 8/13/02 01074-990-1
TOTAL FOR WSB AND ASSOCIATES
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
8/13/02 0114-707-26
8/13/02 0196-307-66
8/13/02 0198-208-36
8/13/02 0356-200-16
8/13/02 0727-302-66
8/13/02 1300-208-10
8/13/02 1373-808-26
8/13/02 1477-205-46
8/13/02 1692-607-26
8/13/02 1765-206-46
8/13/02 1966-609-83
8/13/02 2164-107-16
8/13/02 2270-109-36
8/13/02 2486-903-26
TOTAL FOR XCEL ENERGY
US POSTMASTER SEALS OAT MAILING
TOTAL FOR US POSTMASTER
ALL SAINT'S BRANDS I
TOTAL FOR ALL SAINT'S BRANDS INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
ARCTIC GLACIER INC
TOTAL FOR ARCTIC GLACIER INC
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
BELLBOY BAR SUPPLY
TOTAL FOR BELLBOY BAR SUPPLY
EAST SIDE BEVERAGE
EAST SIDE BEVERAGE
8/2/02
8nJ02 4690
8nJ02 MB220711
8nJ02 MB220810
8nJ02 MB221006
8nJ02 MB221009
8nJ02 35778300
8nJ02 35778300
8nJ02 35822800
8/7/02 35822800
8/7/02 262849
8nJ02 266161
", ," ......--..-,...
..::.....'._'.M..;.....'...;.:.:"".,,,..,,..,..
,. :..~~..::..;:.::~': _.:.:"::l.'~ :.:.::. ,I :Z.~:.:',:~:<:: ;';,:::-,::,~':::: ~.;::; .:,:;,':,:.,,,;:' ::..,^.' ~.;.._:~ :.._:~.l.:'::. . ; ~
Wednesday, August 07, 2002
$11.50
$1,999.50
$2,679.05
$35.85
$1,105.10
$24.35
$4,525.05
$667.40
$24.35
$5,144.40
$18,351.65
$72.25
$72.25
.$59.58
$59.58
$268.45
$20,134.75
$1,449.00
$199.50
$207.00
$399.00
$22,657.70
$14.76
$556.25
$688.98
$21.48
$362.00
$117.70
$8.32
$536.61
$678.85
$34.37
$155.80
$7.46
$630.09
$27.88
$3,840.55
$78.05
$78.05
$215.00
$215.00
$105.00
$132.60
$42.60
$12.60
$292.80
$15.52
$109.37
$26.01
$44.64
$195.54
$2,686.00
$1,619.20
Page 80f9
Check # Vender Name Description Check Date Invoice # Amount
33412 EAST SIDE BEVERAGE am02 266161 $32.50
33412 EAST SIDE BEVERAGE am02 269567 $566.10
TOTAL FOR EAST SIDE BEVERAGE COMPAN $4,903.80
33413 KEEFE, SALLY JULY MTG SVCS 8m02 $455.00
33413 KEEFE, SALLY JULY MTG SVCS am02 $150.00
TOTAL FOR KEEFE, SALLY $605.00
33414 MARK VII 8f7/02 430303 $1,600.40
TOTAL FOR MARK VII $1,600.40
33415 MIDWEST COCA-COLA am02 62958143 $136.53
33415 MIDWEST COCA-COLA am02 63232124 $177.31
33415 MIDWEST COCA-COLA 8f7/02 63238105 $233.03
33415 MIDWEST COCA-COLA 8f7/02 63238147 $227.95
33415 MIDWEST COCA-COLA 8f7/02 65222153 $87.71
TOTAL FOR MIDWESTCOCA-COl.A BOTTLIN $862.53
33416 MN SUN PUBLICATION 24000 HWY 7 CUP 8f7/02 525730 $50.05
33416 MN SUN PUBLICATION THORNBERG CUP am02 525731 $50.05
33416 MN SUN PUBLICATION PUBLIC SAFETY CUP 8f7/02 525732 $50.05
TOTAL FOR MN SUN PUBUCATIONS $150.15
33417 PETTY CASH START UP FUNDS FOR CONCESSIO 8m02 $200.00 .
TOTAL FOR PETTY CASH $200.00
33418 QUALITY WINE & SPIRI 8f7/02 114660-00 ($13.06)
33418 QUALITY WINE & SPIRI 8m02 150322-00 ($12.00)
33418 QUALITY WINE & SPIRI am02 152783-00 $112.52
33418 QUALITY WINE & SPIRI 8f7/02 152783-00 $1,423.74
33418 QUALITY WINE & SPIRI 8f7/02 152784-00 $84.64
33418 QUALITY WINE & SPIRI 8f7/02 152784-00 $1,167.78
33418 QUALITY WINE & SPIRI 8/7/02 152786-00 $a.33
33418 QUALITY WINE & SPIRI 8/7/02 152787-00 $2,575.29
33418 QUALITY WINE & SPIRI am02 152787-00 $282.54
TOTAL FOR QUAlJTY WINE & SPIRITS CO $5,629.78
33419 QWEST 8f7/02 $89.30
33419 QWEST 8f7/02 $50.46
33419 QWEST 8f7/02 $50.46
TOTAL FOR QWEST $190.22 .
33420 SIMANEK, MARK & KAT ESCROW REF-25625 WILD ROSE L 8m02 $150.00
TOTAL FOR SIMANEK, MARK & KATHY $150.00
33421 TALLEN & BAERTSCHI JULY SVCS 8f7/02 $50.84
33421 TALLEN & BAERTSCHI JULY SVCS 8f7/02 $50.84
33421 TALLEN & BAERTSCHI JULY SVCS 8f7/02 $50.84
TOTAL FOR TALLEN & BAERTSCHI $152.52
33422 TEMPORARIES-TO-GO TEMP RECEPTIONIST-8/4/02 8f7/02 10639 $120.00
TOTAL FOR TEMPORARIES-TO-GO $120.00
33423 WASTE MANAGEMENT AUG SVC am02 0345161-159 $106.05
33423 WASTE MANAGEMENT AUG SVC 8f7/02 0345162-159 $229.14
33423 WASTE MANAGEMENT AUG SVC 8f7/02 0345178-159 $68.85
TOTAL FOR WASTE MANAGEMENT $404.04
TOTAL CHECKS $179,166.71
We(ili:sday,Ai~gii~i'oi,ioii2:" ..
..u..'...._.',":"........' " ..
__"M..^,.,.,.,.".:....^'_."..:,..__,..~_.., ^^
. ':,' .~': :,,::.:~~::.::._,.. .' '_'n.._'._'_..;"...'.""", ~ : . ::':.~'.....:~::",.^'::.:'..:"_.:.c.,:.~.::,,:,,:.:,,::... .
Page 9 of9
PAYROLL APPROVALS
For 8/12/02 Council Meeting
.
Prepared by: 0uAet. i/~ CPk '
Catherine Elk~, SI' Ac~ountant
Reviewed by: ~~
Bonnie Burton, Finance Director
Approved by: (!)j I i4!!J
Craig Dawson,' City Administrator
.
Date: R-7-{jJ.
Date: ah;b~
Date:
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
1670 BAILEY BOYD C 1,255.42 7/30/02
1671 BURTON BONNIE M 1,836.67 7/30/02
1672 DAVIS CHARLES S 1,095.54 7/30/02
1673 EISCHENS JAMES E 822.93 7/30/02
1674 ELKE CATHERINE M 770.24 7/30/02
1675 FASCHING PATRICIA L 784.30 7/30/02
1676 GROUT TWILA R 784.06 7/30/02
1677 HIRSCH DANA M 235.93 7/30/02
1678 JOHNSON DENNIS D 1,266.08 7/30/02
1679 LUGOWSKI JOSEPH P 1,029.80 7/30/02
1680 MASON BRADLEY J 1,081.12 7/30/02
1681 MOORE JULIE K 273.99 7/30/02
1682 MOTTER BROOKE A 44.43 7/30/02
1683 NIELSEN BRADLEY J 1,027.23 7/30/02 .
1684 PANCHYSHY JEAN M 1,097.35 7/30/02
1685 PAZANDAK JOSEPH E 1,441.32 7/30/02
1686 RANDALL DANIEL J 1,350.28 7/30/02
1687 SCHMID CHRISTOPHER E 668.43 7/30/02
1688 STARK BRUCE H 1,034.91 7/30/02
1689 SWANDBY DONALD R 1,253.82 7/30/02
1690 TOWER TERRY R 953.56 7/30/02
217385 BECKMAN JENNIFER A 71.06 7/22/02
217386 ARNST CATHRYN E 176.54 7/30/02
217387 BAKER RICHARD M 75.58 7/30/02
217388 BROWN LAWRENCE A 2,003.88 7/30/02
217389 CARLSON ERIK M 392.01 7/30/02
217390 DAWSON CRAIG W 1,678.14 7/30/02 .
217391 DUFFY DAVID C 156.78 7/30/02
217392 FIELD DALE F 515.59 7/30/02
217393 FINK WILLIAM C 48.03 7/30/02
217394 GRAHN SUZANNE M 89.62 7/30/02
217395 HELGESEN PATRICIA R 1,498.82 7/30/02
217396 HESSE ONA C 115.18 7/30/02
217397 KLEIN JENNIFER S 426.51 7/30/02
217398 LATTERNER SUSAN M 413.98 7/30/02
217399 MASON MICHELLE L 150.46 7/30/02
217400 MELCHER THOMAS J 258.26 7/30/02
217401 OLIVEIRA CHRISTOPHER L 223.14 7/30/02
217402 PARENT MICHELLE L 483.85 7/30/02
217403 PLATHE CRAIG V 160.16 7/30/02
217404 SPICER LISA M 99.45 7/30/02
Wednesday, August 07, 2002
Page lof2
.
.
Check # Last Name First Name MI Check Amt Check Date
217405 THIESSE AMANDA L 106.09 7/30/02
217406 THURSTON DOROTHY M 155.30 7/30/02
217407 WYATT NATASHA L 247.59 7/30/02
Total of Checks $29,659.43
Wednesday, August 07, 2002
Page 2 of2
'"
,.
MEMORANDUM
DATE:
TO:
.
FROM:
CC:
RE:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
August 7, 2002
Mayor and City Council
Jean Panchyshyn, Executive SecretarylDeputy ClerklElection Clerk9P
Craig W. Dawson, City Administrator/Clerk
Resolution Appointing 2002 Primary and General Election Judges
Election Judges for the 2002 Elections have been identified. The attached resolution approves the
list of election judges to officiate at the Primary Election on September 10, 2002 and the General
Election on November 5,2002.
COUNCIL ACTION
. Approval of a Resolution Appointing the 2002 Primary and General Election Judges.
n
t,J PRINTED ON RECYCLED PAPER
#3B
...
'S
.
.
,..
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPOINTING
2002 PRIMARY AND GENERAL ELECTION JUDGES
WHEREAS, the Deputy Clerk has submitted for approval a list of election judges to
officiate at the Primary Election on September 10, 2002, and the General Election on November
5,2002; and
WHEREAS, said list appears to be correct and complete in all respects.
NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council hereby
approves the list of election judges, attached hereto and made a part hereof as Exhibit A, to
officiate at the 2002 Primary and General Elections.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th
day of August, 2002.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
~36
..
<Y
Resolution No. 02-
Exhibit A, Page 2 of 3
oJ
2002 Primary and General Election Judges
Ms. Barbara Beard Rebecca Fish
27185 Noble Road 5200 St. Albans Bay Road
Ms. Damaris Berkey Mr. Thomas Geng
5940 Christmas Lake Road 4530 Enchanted Drive
Ms. Ann Biron Ms. Darlene Gertz
27035 Noble Road 28125 Boulder Circle
Ms. Karen Boynton Mr. Bruce Gniftke
6155 Riviera Lane 5995 Ridge Road
Ms. Jenny Brown Ms. Valorie Gregerson .
4560 Enchanted Point 5735 Howard's Point
Ms. Marlys J. Bucher Ms. Christine Halvorson
5490 Manitou Lane 19750 Waterford Place
Ms. Carol Buesgens Ms. Nikki Hedtke
20090 Excelsior Blvd. 5490 Manitou Lane
Mr. Joel Capesius Ms. Jo Hermann
6120 Club Valley Road 20765 Radisson Inn Road
Mr. Paul Carlson Mr. Michael Herzig
19680 Waterford Court 5330 Vine Hill Road
Ms. Mary Ann Chinander Ms. Julie Hines .
23955 Clover Lane 6045 Cajed Lane
Ms. Sue Colopoulos Ms. Dianne Jewell
26215 Shorewood Oaks 23770 Lawtonka Drive
Ms. Diane Dresser Mr. Charles Jewell
5480 Gideons Lane 23770 Lawtonka Drive
Mr. Fred Dresser Ms. Linda Johnson
5480 Gideons Lane 4425 Enchanted Cove
Mr. Bob Gagne Mr. James Kendrick
24850 Amlee Road 22830 Murray Street
-.,
~
.
.
'"
Resolution No. 02-_
Exhibit A, Page 3 of 3
2002 Primary and General Election Judges
Ms. Carla Labore
4445 Enchanted Point
Pady Regnier
5250 St. Albans Bay Road
Ms. Audrey Larson
4385 Enchanted Point
Ms. Mary Reutiman
5965 Eureka Road
Ms. Sue Latterner
25235 Smithtown Road
Ms. Mary Schmitt
20725 Radisson Road
Ms. Jill Majestic
5840 Eureka Road
Ms. Rose Smeltzer
19600 Waterford Court
Mr. Keith Monjak
6140 Pleasant Avenue
Mr. Virgil Smeltzer
19600 Waterford Court
Ms. Barb Neitge
26000 Smithtown Lane
Ms. Barbara Spannaus
5885 Minnetonka Drive
Ms. Kathleen Noren
5760 Christmas Lake Road
Ms. Sue Thurston
6090 Apple Road
Ms. Eleanor Ogin
5440 Gideons Lane
Ms. Millie Trebnick
25550 Park Lane
Ms. Terry Paetzel
19625 Excelsior Blvd.
Ms. Marjorie Yaeger
5445 Timber Lane
Ms. Carol Paulsen
27585 Woodside Rd
Mr. Cy Peterson
4755 Regents Walk
Ms. Nancy Peterson
213 55 Christmas Lake Lane
Ms. Norma Peterson
4755 Regents Walk
Ms. Jeannine Picha
5930 Seamans Drive
Mr. Frank Reese
6200 Chaska Road
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
Mayor and City Council
Larry Brown, Director of Public Works
'i.
it--
.
DATE:
RE:
August 12, 2002
Consideration of a Motion Establishing Fall Cleanup
Staff is recommending that Saturday, October 26,2002 be established as Fall Cleanup
Day. This date falls before Halloween Eve and falls on the same date as the Annual
Tonka Rake-A-Thon. .
Staff will collect bids from three waste companies for review.
If acceptable, a motion approving October 26, 2002 as the Fall Cleanup date would be
in order.
.
1t3e
ft
'-J PRINTEO ON RECYCLED PAPER
.
.
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
AND SETBACK VARIANCE
FOR THE LAKE FELLOWSHIP UNITARIAN CHURCH
WHEREAS, the Lake Fellowship Unitarian Church (Applicant) is the owner of real
property located at 24575 Glen Road (the Subject Property) in the City of Shorewood, legally
described as:
"Lot 20,21, and 22; Manitou Glen, according to the record thereof, Hennepin County,
Minnesota." ;
and
WHEREAS, the Applicant has applied for a conditional use permit and a setback
variance for the parking lot in front of the church; and
WHEREAS, Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in memoranda to the Planning Commission dated 9 January
2002 and 11 July 2002, which memoranda are on file at City Hall; and
WHEREAS, after required notice, public hearings were held and the application was
reviewed by the Planning Commission at their regular meetings on 15 January 2002 and 16 July
2002, the minutes of which meetings are on file at City Hall; and
WHEREAS, Applicant's request for a conditional use permit and variance were
considered by the City Council at their regular meeting on 22 July 2002, at which time the
Planner's memoranda and the minutes of the Planning Commission were reviewed and comments
were heard by the Council from the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
FINDINGS OF FACT
1.
district.
The Subject Property is located in an R-IC single-family residential zoning
2. The Subject property consists of three parcels of land totaling 2.958 acres, part of
which is occupied by a wetland basin.
3. The City Zoning Code requires a 35-foot front yard setback for buildings and
parking facilities.
:II
~~D~
4. An existing gravel parking lot on the property encroaches into the front yard
setback area by as much as 28 feet and the Applicant has paved the parking lot without obtaining
the necessary approvals by the City or the Minnehaha. Creek Watershed District.
5. The Applicant has provided evidence from a registered professional engineer
advising that the soils located in the area where the parking lot is required to be are not suitable
to support a parking lot or the perimeter curbing required by the City Code.
6. The Applicant has landscaped the area between the parking lot and Glen Road,
and has installed large logs at the perimeter of the parking lot in lieu of curbing.
7. The Applicant agrees to stripe the parking lot in accordance with City zoning
requirements.
8. The Applicant agrees to legally combine the three existing parcels of land.
9. The Applicants landscape plan minimizes the impacts of the setback variance on .
the street and adjoining properties.
CONCLUSIONS
1. That the Applicant has satisfied the criteria for the grant of a variance under
Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined
by Minnesota Statutes Section 462.375, Subd. 6(2).
2. That based upon the foregoing, the City Council hereby grants the Applicant's
request for a setback variance as set forth above.
3. That based upon the foregoing, the City Council hereby grants the Applicant's
request for a conditional use permit subject to the following:
a. Grading, drainage and erosion control shall comply with the
recommendations of the City Engineer and the Minnehaha Creek Watershed
District.
.
b. Landscaping and site improvements must maintain "a 30-foot site
triangle on both sidesofthe entrance driveway into the parking area.
c. The parking lot shall be striped and the three parcels of land must
be legally combined by 31 August 2002.
d. The Applicant agrees at all times to maintain the large logs that
form the perimeter of the parking lot, replacing them as directed by the City.
4. The City Clerk is hereby authorized and directed to provide a certified copy of
this Resolution for filing with the Hennepin County Recorder or Registrar of Titles.
-2-
.
~
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
August, 2002.
WOODY LOVE, MAYOR
ATTEST:
. BRADLEY J. NIELSEN, ACTING AD:MINlSTRATOR
.
-3-
,
I
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING SETBACK AND HARDCOVER VARIANCES
TO MARLOW PETERSON
WHEREAS, Marlow Peterson (Applicant) is the owner of real property located at
4985 St. Alban's Bay Road, City of Shorewood, legally described as:
"Lot 14, Block 10, Minnetonka Manor, Hennepin County, Minnesota"; and
WHEREAS, the Applicant has an existing single-family dwelling, which dwelling is
located approximately 43 feet from the rear lot line of the property and one foot from the side
property line; and
.
WHEREAS, the Applicant has applied for a setback variance to build an attached garage
and extend an addition approximately seven feet into the rear yard setback and eight feet into the
side yard setback; and
WHEREAS, the property is nonconforming with respect to the amount of impervious
surface and the Applicant has requested a variance to increase the hardcover to 39.6 percent; and
WHEREAS, the Applicant's request was reviewed by the City Planner, whose
recommendations are included in a memorandum, dated 10 July 2002, a copy of which is on file
at City Hall; and
WHEREAS, after required notice a public hearing was held and the application reviewed
by the Planning Commission at a regular meeting held on 16 July 2002, the minutes of which
meeting are on file at City Hall; and
. WHEREAS, the City Council considered the application at its regular meeting on 22
July 2002, at which time the Planner's memorandum and the Planning Commission's
recommendations were reviewed and comments were heard by the Council from the Applicant
and from the City staff; and
NOW, THEREFORE, BE IT RESOLVED by,the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R-1DjS, Single-Family ResidentiallS zoning
district, which requires a 35-foot setback from the rear lot line and a lO-foot setback from the
side lot line.
2. The subject property is substandard in lot area, having only 8012 square feet of
area where 10,000 square feet is required.
#3.13-
\~;
I
3. The Applicant proposes to construct an attached garage 28 feet from the rear lot
line, requiring a variance of seven feet, and two feet from the side lot line, requiring a variance of
eight feet.
4. The Applicant proposes to build a front porch and deck that would increase the
amount of hardcover on the site to 39.6 percent.
5. The two properties adjoining the Applicant's to the north and east are very near to the
rear lot line of those respective properties.
6. Significant vegetation exists between the Applicant's rear yard and the rear yards of
the two adjoining lots.
CONCLUSIONS
. 1. The Applicant has satisfied the criteria for the grant of a variance under the
Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes.
2. That based upon the foregoing, the City Council hereby grants to the Applicant
setback and hardcover variances to build an attached garage behind the existing garage, subject
to the following conditions:
a. Any work done on the. front of the house shall be limited to the size of the stoop
and sidewalk that already exist.
3. That the City Administrator/Clerk is hereby authorized and directed to provide a
certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
August 2002.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
-2-
.
.
.
add:
-D-R-A-F-T-
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 1201.04
OF THE SHOREWOOD ZONING CODE TO INCLUDE
INTERIM CONDITIONAL USE PERMITS
Section 1. Section 1201.02 Subd. 9. of the Shorewood City Code is hereby amended to
"INTERIM CONDITIONAL USE: A temporary use of property until a particular date,
until the occurrence of a particular event, or until the use is no longer allowed by zoning
regulations.
INTERIM CONDITIONAL USE PERM1T: A permit issued by the City Council in
accordance with procedures specified in Section 1201.04 of this Code."
Section 2. Section 1201.04 of the Shorewood City Code is hereby amended to add:
"Subd. 4. Interim Conditional Use Permit:
a. Purpose: The purpose and intent of an interim conditional use permit is:.
(1) To allow a use for a brief period of time while permanent location is obtained
or constructed; or
(2) To allow a use that is presently judged acceptable by the City Council, but
that with anticipated development or redevelopment, will not be acceptable in the future;
or
(3) To allow a use that is reflective of anticipated long range change to an area
and that is in compliance with the Comprehensive Plan, provided that said use maintains
harmony and compatibility with surrounding uses and is in keeping with the performance
standards. of this Code; or .
(4) To provide a mechanism for allowing changes to a nonconforming use of
property contingent upon a plan for cessation of said nonconforming use within a
specified period of time.
b. Informational Requirement and Procedure: The information required and the
procedure to be followed for all interim conditional use permit applications shall be the
same as that required for a conditional use permit as provided for in this Section.
c. Termination. An interim conditional use shall terminate on the happening of any of
the following events, whichever occurs first:
(1) The date stated in the permit.
#7~
(
I.
(2) Upon violation of conditions under which the permit was issued.
(3) Upon change in the City's zoning regulations that renders the use
nonconforming.
(4) The redevelopment of the use and property upon which it is located to a
permitted or conditional use as allowed within the respective zoning district.
d. General Standards. An interim conditional use permit shall comply with the
following:
(1) Conform to the applicable general building and performance requirements of
Section 1201.03 Subd. 2. of this Code.
(2) The use is allowed as an interim use in the respective zoning district.
(3) The date or event that will terminate the use can be identified with certainty. .
(4) The use will not impose additional unreasonable costs on the public.
(5) The user agrees to any conditions that the City Council deems appropriate for
permission of the. use. Said conditions shall be set forth in a development agreement
between the property owner and the City which agreement shal~ be recorded with the
Hennepin County Recorder or Registrar of Deeds.
e: Conditions of Approval. In permitting a new interim conditional use permit or
amending an existing interim conditional use permit, the Planning Commission may
recommend and the City Council may impose, in addition to the standards and
requirements expressly specified by this Code, additional conditions that the Planning
Commission or City Council consider necessary to protect the best interest of the
surrounding area or the community as a whole. These conditions may include but are not .
limited to the following:
(1) Increasing the required lot size or yard dimension;
(2) Lirrrlting the height, size or location of buildings;
(3) Controlling the location and number of vehicular access points;
(4) Increasing the street width;
(5) Increasing the number of required off-street parking spaces;
(6) Limiting the number, size, location and lighting of signs;
(7) Requiring fencing, screening, landscaping or other facilities to protect
adjacent or nearby property.
-2-
\
.
.
.
f. Violations. Ater two (2) nuisance or Code violation complaints have been made and
verified with written notice to the holder of the interim conditional use permit, a public
hearing may be called within sixty (60) days of the last complaint to reconsider the
interim conditional use permit.
g. Revocation. An interim use permit may be revoked if: 1) the property is found to be
in violation of the conditions listed in the interim conditional use permit; or 2) if access to
the property for purpose of making and inspection is refused to the Zoning Administrator
or its designee. The same process established for granting the interim conditional use
permit shall be followed when considering revocation of an interim conditional use
permit."
Section 3. .That this Ordinance shall be in full force and effect upon publishing in
the Official Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th
day of August 2002.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
-3-
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us. cityhall@cLshorewQod.mn.us
MEMORANDUM
DATE:
August 8, 2002
.
TO:
Mayor and Council Members
RE: AGENDA ITEM #3G
Consent Agenda Item # 3G will be delivered under separate cover.
.
:#3G-
ft
t.J PRINTED ON RECYCLED PAPER
J~
.
.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING SETBACK AND HARDCOVER VARIANCES
TO DENNIS AND LAURA DVORAK
WHEREAS, Dennis and Laura Dvorak (Applicants) are the owners of real
property located at 5670 Echo Road, City of Shorewood, legally described as:
"Lot 1, Block 1, Echo Hills, Hennepin County, Minnesota"; and
WHEREAS, the Applicants have an existing single-family dwelling, which dwelling is
located approximately 35 feet from the rear lot line of the property and ten feet from the side
property line; and
WHEREAS, the Applicants have applied for a setback variance to build an attached
garage and extend an addition approximately six feet into the side yard setback; and
WHEREAS, the Applicants' request was reviewed by the City Planner, whose
recommendations are included in a memorandum, dated 11 July 2002,. a copy of which is on file
at City Hall; and
WHEREAS, after required notice a public hearing was held and the application reviewed
by the Planning Commission at a regular meetin~ held on 16 July 2002, the minutes of which
meeting are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on 22
July 2002, at which time the Planner's memorandum and the Planning Commission's
recommendations were reviewed and comments were heard by the Council from the Applicant
and from the City staff; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R-1C, Single-Family Residential zoning
district, which requires a 40-foot setback from the rear lot line and a 10-foot setback from the
side lot line.
2. The subject property is substandard in lot area, having only 11,721 square feet of
area where 20,000 square feet is required.
3. The Applicants propose to construct an attached garage four feet from the side lot
line, requiring a variance of six feet.
:tf~_If.
~...
4. The Applicants propose to convert and existing single-car garage into a family
room and extend it three feet into the required side yard setback.
5. A shrubbery hedge is located along the south side of the property.
CONCLUSIONS
1. The Applicants have satisfied the criteria for the grant of a variance under the
Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes.
2. That based upon the foregoing, the City Council hereby grants to the Applicants a
setback variance to build an attached garage in front of the existing home, subject to the
following conditions:
a. The family room shall not be extended into the side yard setback area.
. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a
certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
August 2002.
WOODY LOVE, MAYOR
ATTEST:
.
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
-2-
,
,.'
.
.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION AND COMBINATION
OF REAL PROPERTY
WHEREAS, James J. Quandt (Applicant) has an interest in certain real properties in the
City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A,
attached hereto and made a part hereof; and
WHEREAS, the Applicant proposes to resubdivide the property into two lots as legally
described in Exhibit B, attached hereto and made a part hereof; and
WHEREAS, the subdivision requested by the Applicant complies in all respects with the
Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The property legally described in Exhibit A be divided into two parcels, legally
described in Exhibit B, attached hereto and made a part hereof.
2. The City Clerk furnish the Applicants with a certified copy of this resolution for
recording purposes.
3. The Applicant record this resolution with the Hennepin County Recorder or
Registrar of Titles within thirty (30) days of the date of the certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
August 2002.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
#3_1.
Lee:al Description Parcel A
(INSERT LEGAL)
Legal Description - Parcel B
(INSERT LEGAL)
Exhibit A
,
.....
.
.
..
.~ Legal Description Parcel I
(INSERT LEGAL)
Le~al Description - Parcel II
(INSERT LEGAL)
.
.
Exhibit B
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
August S, 2002
RE:
Honorable Mayor and Councilmembers
Bonnie Burton, Finance Director ~
Budget Work-Session Date
TO:
.
FROM:
The City Council is requested to set the date for the Year 2003 Budget work-session.
The purpose of the work-session is to review the General Fund draft budget.
Staff recommends that the work-session be scheduled for Monday, August 19,2002 at
6:30 PM. The work-session is expected to last approximately 1-1/2 to 2 hours. A simple
motion is all that is required to set this date, if this is satisfactory to the City Council.
Please advise if you would like additional information or if I can be of further assistance.
.
n
'-.1 PRINTED ON RECYCLED PAPER
-:Ii 3,)
Date
06/24/02
07/15/02
07/31/02
---t? 08/19/02
08/23/02
08/26/02
08/30/02
09/01/02
09/09/02
09/13/02
10/01/02
10/19/02
11/04/02
11/20-11/24
11/29-12/20
11/27/02
12/02/02
12/09/02
12/27/02
City of Shorewood
Year 2003 Proposed Budget Schedule
Description
Council work-session to provide direction to staff re: budget priorities.
Budget worksheets distributed to staff and department heads.
Completed budget worksheets due from staff. State to notify cities of LOA amounts.
Council and staff budget work session. <([
Preliminary budget completed.
.
Regular city council meeting. Draft budget presented to City Council.
Levy limit notification due to cities from state.
MN Department of Revenue to certify HACA to cities.
Regular city council meeting. Council adopts 2003 preliminary budget and levy.
Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2003 PT Form 280 also to be submitted.
County to certify Levy Certification Tax Rate to Cities.
Tax Rate Public Hearing and submission of council resolution approving the tax rate increase
due to the state by this date.
.
Regular City Council meeting. Enterprise fund budget workshop with Council and staff.
Counties to mail Notice of Proposed Property Tax by this date.
Initial hearing to consider proposed budget and levy must be held between these dates. (The City
of Shorewood regular council meeting date is 12/9. The City cannot hold their hearing on certain
dates that will be used by the county or other taxing districts.)
Budget hearing advertisement published in the official newspaper.
City initial budget truth-in-taxation hearing. (TNT Hearings will be mandatory again this year.)
Regular city council meeting. Final budget and levy adopted, or continuation hearing if required
Final levy and budget must be certified to the County Auditor by this date. State forms Payable
2003 Property Tax Levy Report and PT Form TNT2003 also due.
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION SETTING LICENSE, PERMIT,
SERVICE CHARGES AND MISCELLANEOUS FEES
WHEREAS, the fees that residents shall pay to the city for the licenses, permits,
services charges and miscellaneous fees shall be determined from time to time by the
Shorewood City Council; and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewoodthat certain fees are set as follows:
.
Description
New Fee
Annual Multiple Dock
Facility License
Ref: Sec. 1201.24, subd. 10 $2.00 per slip
(Requires authorization by Conditional Use Permit)
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th
day of August 2002.
WOODY LOVE, MAYOR
. ATTEST:
.,' .
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
4
~ ~f..,
r
CITY OF SHOREWOOD
PARK COMMISSION OPEN HOUSE
TUESDAY JULY 23, 2002
FREEMAN PARK EDDY STATION
25800 STATE HIGHWAY 7
7:00 P.M.
MINUTES
1.
CONVENE PARK COMMISSION OPEN HOUSE
DRAFT
The Open House began at 7:00 P.M.
A. Roll Call
Present:
Chair Arnst, Commissioners Bartlett, Callies, Young, and Meyers; City Engineer
Brown; City Council Liaison Zerby and Mark Koegler of Hoisington Koegler
Group
.
Absent:
Commissioner Palesch
Public:
Approximately 25 attendees
Engineer Brown welcomed the public and invited them to share their comments with regard to
Freeman Park, its uses, and amenities. He introduced Mark Koegler to facilitate the discussion.
.
Koegler shared a brief history surrounding Freeman Park and its development. He pointed out that
during the past 10-15 years Shorewood has been on a journey of developing its parks. He explained
that over the last 1-2 years the Park Commission has been revisiting the parks master plan and
committed themselves to ensure access for all aspects of Shorewood's community. As they revisit
the Freeman Park Master Plan, Koegler stated that the Park Commission would like to obtain
comments from its closest neighbors in Shorewood Ponds, some of which who were not present at
the Parks conception, and along Eureka Road on the west side between Park Drive and Reutiman
Lane. He indicated that, since the master plans were first completed, the area demographics have
changed, people's interests have changed, youth interests have changed, etc.
After sharing an aerial photograph of Freeman Park dated approximately 2000, Koegler asked guests
to explain how they use the park and/or things they might like to see as a part of the park or accessed
here.
GUEST COMMENTS
Ruth Nowman, Shorewood Ponds resident, stated that she uses the park for walking and loves the
trails. She felt the trails and park made a great addition to why she moved to Shorewood Ponds and
thanked the Commission. Her one suggestion was to add tennis courts to the park.
Koelger asked the neighbors how many others were interested in tennis courts. Six people rose their
hands. Koegler stated that, like many activities, tennis interest has been cyclical over the years.
4Fs/t
~
PARK COMMISSION OPEN HOUSE
July 23, 2002
Page 2 of5
Woman 1 stated that she uses the trails often for biking and suggested the City lay a trail, paved
preferably, along the soccer fields to link up to the trail system and west perimeter.
Koegler polled the audience for the number of bikers and asked what sort of movement pattern they
prefer. Over half of those present were bikers and indicated they enjoyed biking thru the woods but
would prefer paved trails to gravel.
Gentleman l, pointed out that, on occasion, small cars or snowmobiles would insist on driving on the
trail.
Koegler encouraged residents to call the police or City Hall if they notice operational problems.
Dog owner from Shorewood Ponds, stated that he walks the parks with his dog four times daily. He
stated what wonderful walking trails they are and complimented the City for providing plastic bags.
He indicated that, oftentimes, he picks up after other peoples pets in fear that the City might outlaw .
dogs altogether if owners are not responsible. He felt this was a great feature.
Meyer thanked him for using the plastic bags.
Woman 2, stated that she would even like to see benches placed throughout the trails for a spot to sit,
rest, and appreciate the scenery.
Woman 3, voiced her concern with regard to the speed limit signage along Park Drive. As of yet, the
street is not marked and she hoped it would be soon, especially with the impending Highway 7
access closure.
Woman 4, asked if it were possible to make the post barrier more effective to stop small cars from
sneaking down the trail in the Park.
Koegler indicated that Engineer Brown would address this question.
.
Gentleman 2, stated that Eureka Road is a speedway.
New resident, asked why the City was closing the Highway 7 access.
While Brown would address this question later, Koegler stated that Highway 7 improvements and
safety issues necessitate the closure.
Gentleman 2, pointed out that the Park Lane/Eureka Road signage at the comer blocks drivers views
at the intersection and could be hazardous. Many agreed this was unsafe.
Woman 5, voiced her concern with regard to parking issues and amount of traffic created due to
soccer tournaments.
PARK. COMMISSION OPEN HOUSE
July 23, 2002
Page 3 of5
Koegler explained that the Park Commission had spent a great deal oftime over the past year or so
examining parking, and while a new lot will be developed this fall, the staggered start times for
sports activities had helped alleviate some of the problems.
Brown acknowledged that tournaments are difficult, in fact, he stated that the tournament last year
was the straw that broke the camels back. Brown continued that the Park Commission has been
diligently working on its evaluation of Freeman Park. They've examined the utilization, its use or
overuse, discussed whether its managed properly, what groups its missing, and what can be done to
provide for those groups. The culmination of 1 1/2 years of analysis, combined with your input, will
direct the Freeman Park master plan for years to come. With regard to tournaments, Brown.indicated
that the City has put tougher controls into effect, prompting the soccer folks to go elsewhere. He
added that the City will be and has been taking dramatic steps to regain control of field usage, traffic,
and other issues, including the installation of video surveillance cameras at Eddy Station.
.
Woman 5, asked what the current dog regulations were.
Brown encouraged the woman to call City Hall to verify, but he believed the ordinance required that
dogs be under voice control within 10 feet and owners pick up after their pets.
With regard to the walking trails and loops, Koegler asked how far and where residents went.
Woman 1, stated that it often depends on the mosquitos. Typically, she avoids the woods during the
evening hours, but walks along Park Drive, down the trail, through the fields, the trail, and home.
.
Gentleman 3, suggested further trail maintenance within the woods. There are low branches and low
spots in the gravel, which need attention. He added that horseshoes might be a nice addition to the
park.
Koegler stated that horse shoes is gaining in popularity once again, and asked if there were other
activities users would like to see.
Woman 5, inquired about the proposed skating rink in the works for several years.
Brown stated that the master plan had included a free skating rink outside Eddy Station and the
building and flooring was intended for that purpose. He believed that with the installation of the
video surveillance equipment, which has reduced vandalism, this might be pursued.
Brown asked to talk about the Eureka Road trail, access closure, and parking. With regard to the
trail segment along Eureka Road, Brown indicated that the City has taken on the developers
commitment to construct a trail. He explained that the access closure is the result of a Highway 7
safety corridor study. Over the years, MnDOT has threatened to shut down the access to Highway 7,
however, only recently have they agreed to compensate the City to do so. Brown reported that the
City has been accepting bids for the parking lot construction, only to be surprised by the contractors
PARK COMMISSION OPEN HOUSE
July 23,2002
Page 4 of5
high bids. While the lowest bid came in at approximately $247,000, the City had estimated a cost of
$168,000, considerably less. Brown stated that, when asked, the contractors blamed the high prices
on the impact high fuel prices has had on everything they do. The City will attempt to rebid this in
January. Brown had hoped that, by constructing the parking lot at Freeman, using that contractor we
would finalize the contractors obligation to putting that trail along Eureka Road. The bids were
rejected by the City Council the evening before, and Brown stated that he now has to weigh whether
he should find another contractor or evaluate ifhis own crew can complete the work.
Brown stated that when he had been in the Park, the comments he had received favored a perimeter
trail. He asked, if there were a proposed perimeter trail up to the Eureka Road entrance, would the
guests favor this as part ofthe comprehensive plan.
Woman 5, asked why there are stakes marking a trail along Park Drive.
Brown indicated that the stakes had been placed to mark utilities.
.
Woman 5, asked how they would handle the culvert if a trail were constructed.
Brown stated that they would extend the culvert in order to get the Reutiman Lane connection.
Gentleman 2, asked what the time line for the perimeter trail would be.
Brown stated that the first segment, along Eureka Road, would be done this year, however, the rest
would have no specific time line. With the lack of available funding and the need for more creativity,
the Park Commission would put it into the comprehensive plan for future development.
Woman 3, Shorewood Ponds, stated that the trail they expected has not happened yet.
Brown replied that, as most of the Shorewood Ponds residents were aware, there has been a long .
sordid past with the developer. He stated that the City recognizes this has been a sore subject with
everyone, and assured them that there would be re-grading and dressing up of the pond.
Applause from the residents.
Woman 6, questioned the possibility of a trail along the development and swamp.
Brown indicated that this was misinformation, stating that MCWD does not allow the construction of
trails so close to wetlands. Brown thanked everyone for their comments, stating that their feedback
was vital to the park planning process.
Brown stated that there is a real challenge with regard to the earlier question of blocking off a larger
portion of the roadway or trail to discourage people from driving on it. The issue is how to keep
unauthorized vehicles off the roadway and still allow emergency vehicle access. Brown maintained
that the City must leave 9 1/2 feet open to allow room for emergency vehicles and they are in the
PARK COMMISSION OPEN HOUSE
July 23, 2002
Page 5 of5
process of evaluating creative ways to deter other vehicle access. They have installed signage, will
have a standard barrier curb, and use landscaping instead ofballards to deter access.
Woman 6, asked if they should take licenses and call the police.
Brown encouraged them to do so.
With regard to the speedway on Eureka Road, Brown indicated that residents might be surprised to
find that drivers are not moving as. fast as expected. He stated that he would commit to doing a
speed study class, using a radar guri or speed cart to test and monitor speeds.
Woman 7, noted that the no parking signs were not posted on Pondview Drive.
. Brown stated that they have the signs and those will be put up.
The Open House finished at 7:50 P.M.
RESPECTFULLY SUBMITTED.
Kristi Anderson,
Recording Secretary
.
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY JULY 23, 2002
FREEMAN PARK EDDY STATION
25800 STATE mGHWAY 7
7:30 P.M. OR IMMEDIATELY FOLLOWING
OPEN HOUSE
MINUTES
1. CONVENE PARK COMMISSION MEETING
;. DRAfT
Chair Arnst called the meeting to order at 7:55 P.M.
A~
Roll Call
Present:
Chair Arnst, Commissioners Bartlett, Callies, Young, and Meyers; City Engineer
Brown; and City Council Liaison Zerby
.
Absent:
Commissioner Palesch
B. Review Agenda
Engineer Brown requested that item #4A, review of the concession stand agreement with South
Tonka Baseball, be added to the evening's agenda.
Young moved, Callies seconded, to approve the Agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. Park Commission Minutes of July 9, 2002
Callies moved, Bartlett seconded, Approving the Park Commission Meeting Minutes of
. July 9, 2002, as presented. Motion passed 5/0.
3. MATTERS FROM THE FLOOR
There were none.
4. SOUTHSHORE COMMUNITY PARK - DISCUSS REQUEST FROM EXCELSIOR
COMMUNITY LIBRARY
Brown stated that the Excelsior Community Library is requesting the use of the Skate Park on
Saturday, October 5 from approximately 1:00 - 3:00 p.m. for a professional skateboard
demonstration, as part of the Library's Teen Read Month. The Library is also requesting that the No
Parking along St. Alban's Bay Road be lifted during the hours of 1-3 p.m. to provide for sufficient
parking and that the use of a sound system for the emcee be allowed as part of the one-half hour
demonstration.
PARK COMMISSION MEETING MINUTES
July 23, 2002
Page 2 of7
Brown indicated that, after consulting the South Lakes Minnetonka Police Department, 4 ofthe No
Parking signs might be bagged, however, concerns with regard to the narrow roadway widths and
turn around traffic led staff to suggest shuttle service from a designated parking lot off site be
arranged.
Callies stated that this was a good use of the park, a good way to raise interest in in-line skating, and
good for the library. She supported the proposal and felt that a half-hour limited demo with an
emcee would not be a problem on a Saturday afternoon.
Meyer asked if the Police could support the event by directing traffic.
Chair Arnst asked how many spectators the Library might expect.
Ms. Bauer, of the Excelsior Community Library, stated that, in the past Library programs typically
attract 10-30 people, however, this event could attract more. Since the "Third Layer", a recognized
skating group, would be putting on the demo with the Library, there could be a good turnout. She
indicated that when polled what they'd like to see, teens requested skateboard demos, therefore Ms.
Bauer could not gauge the turnout.
.
Meyer asked what would happen if the event got huge.
Brown stated that if the event proved to much, the Library would need to provide shuttle service to
the Skate Park.
Chair Arnst voiced her concern that this could be precedent setting. Similar to a tournament in some
people's perspective, she questioned how they could differentiate this event.
Brown stated that the Library could obtain a tournament permit, however, maintained the big
question is how many people would come. He noted that if more than 10 cars come, they need
shuttle service.
.
Callies asked if the Library could try to require teens to pre-register for the event.
Bauer pointed out that teens generally don't sign up for things.
Brown asked if shuttling could be a possibility.
Bauer stated that she was unsure until she could speak to the friends of the Library. She agreed it
was truly hard to guess how many youth could turn out.
Chair Arnst wrestled with encouraging use of the Skate Park and ordinances not allowing P.A.
systems in public parks.
PARK COMMISSION MEETING MINUTES
July 23, 2002
Page 3 of7
Bauer asked if there were an alternate location to hold the event, since the "Third Layer" indicated
they could supply their own equipment.
Brown suggested using the CityHall Parking lot for the whole event.
Chair Arnst stated that she would like to make this work and asked what the next step would be.
Brown felt this was a unique opportunity to reach out to a younger crowd and suggested the Park
Commission make a recommendation to the Council.
Meyerpointed out that it was too bad Freeman Park would not have its paved parking lot ready by
October 5th, in order to hold the event at Freeman. It would make an idea110cation.
. Bauer stated that she would like to go back and get approval. She asked about the parking capacity.
Brown indicated that there is parking for 250, 150 if you allow room for set-up, and no traffic issues.
Callies moved, Young seconded, recommending staff looks at the City Hall parking lot for the
Skate Park and Excelsior Community Library Event. Motion passed 5/0.
5. PARK MANAGEMENT
A. Review Draft of Job Description
.
Brown gave a quick preliminary explanation of the contracted Park and Recreation Coordinator
position as described on the attached job description. As stated in the description, the position will
report to the Park Secretary and Director of Public Works..Brown reminded the Commission that
while the description refers to the Park Equity Policy, there is not one in place as of yet.
Chair Arnst asked when the Equity Policy would take effect.
Brown stated that creating the Equity Policy would be the next item for the Park Commission to put
in place by January 1st, 2003.
Brown identified the specific responsibilities; Section 1, the Season Signup and Sports Organization
Orientation, noting that one of the biggest frustrations has been that no regularly scheduled meeting
date has been published so that everyone receives an orientation packet and comes prepared to
request their facility use.
Chair Arnst questioned SectionlD, whetherthe coordinator would evaluate or monitor for
consistency with the Equity Policy.
PARK. COMMISSION MEETING MINUTES
July 23, 2002
Page 4 of?
Brown stated that they would be evaluating what criteria groups meet to constitute a legitimate
organization.
Section 2, Brown reminded the Commission that the Coordinator will not be policing the usage but
monitoring it.
Meyer stated that she had a problem with Section 2D and 2E. She questioned why the Park '
Secretary needs to be so wrapped up in the position, when the original intent was to take much of the
burden off of that person.
Brown stated that the calls the City gets changing schedules effect many things. By tightening up the
reigns the City hopes to cut down on the effect. While Brown stated they don't want to burden the
Park Secretary with added responsibility, it is a communication issue. This will ensure good
communication between the City and the firm or person contracting as coordinator. For instance,
Brown noted that recent games cancelled due to rain, were rescheduled tonight, because the Park
Secretary was made aware of this, the City was able to schedule a concession stand attendant.
.
Meyer asked if the City would network into the Coordinator's software to check on changes
themselves.
Callies questioned why the formality of communication was necessary.
Meyer asked where the discussion had gone with regard to the Coordinator scheduling the
Concession attendants.
Brown stated that staffhad discussed the concession scheduling and decided that it would be most
direct for the City to maintain direct contact with the rink and concession attendants.
Meyer maintained that the Coordinator is the one who would know if changes occur effecting the
scheduling of attendants, since sports organizations will contact them. She asked if the Coordinator
would then need to call the City if rain delays or other changes needed to be made, and funnel this
information through the Park Secretary.
.
Brown confirmed this chain of events.
Section 3A, Brown stated that the team roster requirement might change. He pointed out that 3B,
hand delivery of paperwork and fees was crucial for timely collection.
Brown indicated that Sections 5 B and C, would be continually evolving, as informal monthly
evaluations and ideas for improvement were addressed, leading to a more formal year end report.
Section 6, Brown felt it would be necessary for the Coordinator to familiarize themselves with
Shorewood Park facilities.
PARK. COMMISSION MEETING MINUTES
July 23, 2002
Page 5 of?
Brown asked for Commissioner comment with regard to the document.
Chair Arnst asked if Section 6, which reviews the skills, should make reference to other experience
that might be helpful, such as a public relation background.
Meyer stated that her expectation would be that the Sports Organizations would contact the
coordinator when they are using or not going to use fields in order for us to monitor true field usage.
Brown stated that field usage should become evident in the monthly reports.
Callies asked ifthey should add that the Coordinator maintain communication with Sports
Organizations as needed.
.
Young felt comfortable with what was presented in the job description and believed staff had the
experience coordinating all of these different pieces in the past to know what to include in the job
description.
Chair Arnst concurred, and asked that a cover memo accompany the job description to City Council
outlining the intent ofthe position, issues it will address, and how to measure its success in three
succinct paragraphs.
Brown stated that he would be open to feedback about how to further measure success.
Callies felt that measuring success was separate and would become apparent after the first year.
Young stated that the monthly reports and annual review would monitor success.
.
Chair Arnst stated that, in an effort to sell it to Council, the City Council might want to know how to
measure the success even further.
Meyer stated that the intent and success would be apparent if the fields are utilized efficiently and
not sitting empty when they could be used.
Young inquired why there would be a need to sell it to Council at this late date, had not all
reservations been addressed.
Chair Arnst stated that based upon past meetings and comment from Council it would be beneficial
to address any outstanding reservations.
Brown maintained that the Coordinator will be able to report if fields are being used sufficiently, not
over or under utilized, observe parking issues, and monitor under utilization with scheduling. It
would not the intent of staff for this person to be a police officer.
Chair Arnst agreed that the Coordinator would provide observation and feedback.
PARK. COMMISSION MEETING MINUTES
July 23,2002
Page 6 of7
Callies asked if the Commission is still selling the idea of having someone in this position.
Brown stated that the two remaining hurdles include, Council passing the job description and signing
off on the dotted line to spend the money to hire someone.
Zerby stated that the City Council has encouraged and might like to see an emphasis on community
based relationships, perhaps added under user relationships. There may still be opportunities for the
Coordinator to deal with MCES, other groups, or communities on certain programs.
With regard to coordinating efforts with MCES or school districts, etc., Brown indicated that staff
had discussed this element and decided to leave it out. Brown stated that the position will focus on
Shorewood, whereas elements may overlap within the community and they would not exist in a
"vacuum", he did not want to confuse the position or applicant.
Zerby stated that sports organization use multiple fields and inquired how they would coordinate
their scheduling with Minnetonka fields etc., if they have to deal with two parties. Do any
communities have experience with this?
.
Brown stated that Chanhassen currently does require sports organizations to deal with them directly,
just as Shorewood is proposing, and it is a fact they will need to work with.
Chair Arnst pointed out that TUSA currently deals with many communities when it comes to
scheduling.
They must deal independently with Victoria, Chanhassen, MCES, and Shakopee.
Brown stated that Shorewood's goal is that at the end of the process, everyone goes away equally
unhappy. He explained that if the field time were dedicated out equally, everyone would win some
and lose some. The Coordinator will need to concentrate on the fields that Shorewood has and how
they are allocated, versus the greater realm of what is going on in other communities.
.
Chair Arnst pointed out that Chanhassen requires TUSA to schedule Chanhassen kids on
Chanhassen fields first.
Zerby stated that great opportunities exist, like the Skate Park demo with the Excelsior Community
Library, for community based interfacing.
Brown agreed that opportunities exist, and this document may evolve to include aspects of
community interfacing, however its focus is clear.
Chair Arnst reminded the Commission that, by use of blanket scheduling, there have been up to 4
evenings a week that fields were not being used. The Coordinator would allow Shorewood to be
more efficient and take advantage of this by including more people. She indicated that, for instance,
Adult Softball did not use the fields 4 nights a week as they were scheduled; whereas the City had
'l
.
.
PARK COMMISSION MEETING MINUTES
July 23, 2002
Page 7 of7
other groups wanting to use those fields, groups who could have been accommodated and still not
excluded adult softball.
Chair Arnst asked for the next step.
Brown stated that he would write a cover letter as discussed and suggested a motion.
Callies moved, Young seconded, to accept the Coordinator's Job Description as proposed, with
the Changes outlined throughout the Minutes. Motion passed 5/0.
Meyer asked when the position would be advertised ifit was approved.
Brown stated advertising would occur after City Council approval of the job description and salary.
SA. SOUTH TONKA BASEBALL CONCESSION STAND AGREEMENT REVIEW
Although Brown had neglected to supply each Commissioner with copies of the document, he
proposed to send it via email for additional comment or changes and bring it back to the Commission
if need be.
Callies felt that their questioning a legal document, put together by the City Attorney and
knowledgeable staff, was not necessary.
Chair Arnst agreed, however, believed Commission feedback was appropriate.
Chair Arnst commented that the automatic renewal without review should be reconsidered. She
questioned whether staff or the City would want to review the contract regularly.
Brown stated that the typical contract renews automatically without changes. It is the responsibility
of the parties involved to pull the contract and review it for themselves when necessary.
Young felt this provided adequate review. If neither party is pleased they will review the contract
before renewal.
Zerby pointed out that the City Council only reviews contracts when staff brings them forward.
Callies inquired to the ownership, since the STBB built the building.
Brown indicated that the original resolution states that the building was donated to Shorewood, as
that is City policy.
Chair Arnst asked if the City bills them for insurance etc, or if the City has a key now.
PARK COMMISSION MEETING MINUTES
July 23, 2002
Page 8 of7
~
Brown stated that they have obtained a key and, until recently, insurance was not paid by STBB.
Chair Arnst questioned item 11, whether the contract should be transferable. She believed the next
operators should set up their own concession agreement with the City.
Chair Arnst asked Brown to incorporate the changes and email the document out for approval. She
hesitated moving forward with any gray area; she felt everything in the agreement should be laid out
clearly.
Chair Arnst believed that both the Baseball Concession Agreement and Park Management job
description would be ready for review by Council at the August 12,2002 meeting.
ADDITIONAL BUSINESS
Zerby reported that a new Park Commissioner had been appointed and will be joining the group at an
upcoming meeting. Sue Ann Davis, a master gardener, knowledgeable water quality advocate, and
business owner, Zerby felt she would make a great addition to the Commission.
.
6. ADJOURNMENT
Meyer moved, Bartlett seconded, adjourning the Park Commission Meeting of July 23,
2002, at 9:02 P.M. Motion passed S/O.
RESPECTFULLY SUBMITTED.
Kristi Anderson,
Recording Secretary
.
...
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331.8927 · (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
III
.
DATE:
August 8, 2002
RE: Request for Excelsior Community Library to Host a Skate Demonstration
Attachment 1 is a memorandum dated July 16,2002, which outlines an original request by the Excelsior
Community Library to host a skate board demonstration. The firm known as 3rd Lair Skate Rink have
expressed their desire to perform at the Southshore Community Park on October 5th.
This request was presented and discussed at the July 23rd, 2002 Park Commission Meeting. Concerns of
the request centered on traffic circulation and the limited amount of parking available at the Southshore
Community Park for what might be a well attended event.
.
Ms. Peggy Bauer asked if there were other sites with hard cover available that would suffice for a skate
demonstration. For an additional cost to the Excelsior Community Library, 3rd Lair would be willing to
bring in portable ramps and equipment to conduct the performance. Setup, performance, and takedown
would take approximately 1.5 hours. The actual skate performance will take approximately 30 minutes.
During the performance, a sound system for music will be utilized.
It was recommended that the City Hall Parking lot could be utilized, if it was found that there were no
other events scheduled for the football field or the Senior Community Center. Staff was directed to
check on availability and possible conflicts.
It was found that the Football League does have events scheduled at 9:00, 10:30, and 12:00. Each
football event will last approximately one hour. Therefore, Staff has suggested that the event could be
conducted at 3 :00 p.m. in the center lot of City Hall. Barricades would be placed to limit parking to the
west parking lot. Representatives of3rd Lair have agreed that this would work for their operations.
Recommendation
The Park Commission has recommended approval of the request to conduct a skate demonstration at the
City Hall site.
ft
~J PRINTED ON RECYCLED PAPER
#'.5 b.
...
']
MEMORANDUM
DATE:
July 16, 2002
TO:
FROM:
Shorewood Park Commissioners
#
LarryBrown, Director of Public Works
RE:
Request from Excelsior Community Library to use the Skate Park for
a Skateboard Demonstration
.
The Excelsior Community Library is requesting the use of the Skate Park on Saturday, October 5
from approximately 1 :00 - 3 :00 p.m. for a professional skateboard demonstration, as part of the
Library's Teen Read Month. As stated in the attached letter from Peggy Bauer, Excelsior
Community Librarian, the following is also being requested:
. The Library is requesting that the No Parking along St. Alban's Bay Road be lifted
during the hours of 1 :00 - 3 :00 p.m. on Saturday, October 5, to provide for sufficient
parking for spectators and participants.
. The use of a sound system for the emcee, and to play recorded music as part of the
one-half hour demonstration.
Staff has consulted with the South Lake Minnetonka Police Department (SLMPD) regarding .
lifting the parking prohibition along St. Alban's Bay Road. Concerns center on the narrow
roadway widths along St. Alban's Bay Road. SLMPD has stated that up to 4 of the No Parking
signs may be bagged.
Staff recommends that the applicant arrange shuttle service from a designated parking lot off
site. Since the installation of the park equipment, residents of the area have voiced their
concerns with regard to traffic turning around in the private dl-ives or driveways adjacent the
park. Allowing traffic to seek out parking spaces for a limited number of available spaces will
lead to traffic issues.
Also noted in the request is the need for a public address system. Therefore, it is strongly
recommended that the Library notify neighboring residents of this event.
Attachment 1
....
Hennepin County Library
M
E
M
o
DATE:
TO:
FROM:
SUBJECT:
July 15, 2002
Ci.tyOfShOreWO.Od. .COunCil a.n( 'lOW./V' [)., ~^--'
. Peggy Bauer, Excelsior Com.m~~5J[a4. P<
Permission to Host Teen Read Month Program at Shorewood Skatepark
.
The Excelsior Community Library, 343 Third Street, Excelsior, MN 55331, would like to
schedule a Skateboard Demonstration produced by 3Td Lair Skating Rink, 1201 East Lake
Street, Minneapolis, MN 55407-1763, as part of our October is Teen Read Month
Celebration.
May we please have the Shorewood City Council's permission to use the Shorewood
Skate Park in South Shore Community Park located at 5355 St. Alban's Bay Road,
Shorewood, as the performance location?
.
The demo would consist of two professional skateboarders demonstrating skills and
tricks, with an emcee to host the program. Our preferred performance date would be
Saturday, October 5 at 2 p.m. The actual performance would last 30 minutes, with 5-10
minutes for questions & answers following the performance. With setup and takedown,
the total time at the park would probably be 1 to 1.5 hours. 3rd Lair would probably bring
a portable microphone and sound system. The performers usually perform to recorded
music. The Friends of the Excelsior Community Library would fund the program.
The program would be open to the general public. If it is raining or snowing the program
would be cancelled and rescheduled for another date, weather permitting.
Because there are only 7 parking spaces at the Skate Park, the library also requests that
, the City of Shorewood temporarily lift the parking ban on one side of St. Alban's Bay
Road, say from 1-3 p.m. that day, so that there would be sufficient parking for parents of
the spectators.
Please let me know if this is permissible. We would also request that if there are any fees
for hosting such an event, that they be waived.
If you have any questions, please feel free to call me at the Excelsior Community Library:
952-474-6118.
Thanks for your consideration.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and Council .
Craig Dawson, City Administrator ... ..
Larry Brown, Director of Public Works ~
August 8, 2002
TO:
FROM:
RE: Scope of Services for Park and Recreation Coordinator
Attachment 1 is a draft scope of services for a firm to provide contract Park and Recreation
Coordinator services. The Park Commission reviewed the scope of services during their July 23rd Park
Commission meeting, and found it to be in order with minor revisions.
The intent of this scope of services is to contract with individuals or firm to assist City Staff in the
coordination of organized sports. While not all encompassing basic responsibilities of the scope of
services include the following:
.
>> Coordination and distribution of pre-signup material.
>> Assist Staff in conducting pre-season information meetings.
>> Sign up and database management of teams.
>> Collection and organization of certificates of insurance, rosters, and field requests.
>> Field assignment based on time slots ancl field numbers.
>> Day to day management of routine issues and coordination with City Staff.
>> Serve as a liaison between Sports Organizations, Staff and other agencies.
>> Conduct monthly status reports to the City of Shorewood.
Since this item has been discussed many times at the Commission and City Council levels, Staff is
recommending that the scope of services be considered separate from the funding portion of the
equation. If the City Council reaches consensus on the scope of services, funding aspects can be
discussed at the budget work session.
Recommendation
The Park Commission recommended approval of the scope of services for the Park and Recreation
Coordinator services.
#.
~." PRINTED ON RECYCLED PAPER
#5c.
City of Shorewood
Scone of Services for Park and Recreation Coordinator
Objective and Scone:
As a firm providing contracted services for Park and Recreation Coordinator, this firm plans,
oversees, and in general manages all of the organized sports events; assists and advises various
departments of the City, and performs duties and responsibilities as set forth by City Staff and the
City Council.
Status:
Contract Position
Reports to: Park Secretary and Director of Public Works..
.
Snecific Resnonsibilities:
1. Season Signup and Sports Organization Initiation
A. Prepare regularly scheduled and published meeting dates to provide sports
organizations the opportunity to request facility use.
B. Assist the City Staff in conducting a spring coordination meeting to review policies
and procedures with sports organizations.
C. Prepare forms and information packet outlining procedures for team registration and
facility use requests.
2. Sports Organization an Field Use Database
A.
Firm/individuals shall be capable to schedule time and field specific utilizing
scheduling software provided by the City of Shorewood, and in accordance with the
Park Use Equity Policy
Monitor (by way of feedback) effectiveness of scheduling
Address questions or conflicts regarding field usage.
Forward schedules and schedule changes to the park secretary in writing
Notify the Park Secretary immediately of any changes in schedules
.
B.
C.
D.
E.
3. Document Retrieval and Fee Collection
A. The firm or individuals shall obtain the necessary documentation from each candidate
organization, including certificate of insurance, team roster, and user fee in accordance
with City policies.
B. Original paperwork and fees shall be hand delivered to the Parks Secretary within two
days of receipt.
ATTACHMENT 1
.
.
4. User Relations
A. Ability to handle public and user contact with tact and effectiveness
B. Must be available during peak field usage to answer questions
C. Provide field cancellation notices in a timely manner to coaches or other individuals
5. Prepare Published Reports
A. Prepares and distributes a Field Use Schedule, based upon the City of Shorewood Park
Equity Policy, to all successful sports organizations
B. Prepare a brief monthly written report to the Park Commission and City Council
regarding field usage and noteworthy updates
C. Prepares and end of the year report indicating successes, problems, and suggestions to
improve the program to the Park Commission and City Council.
6.
Requirements
A. Must become familiar with Shorewood Park facilities in a reasonable amount oftime..
B. Must be proficient in Microsoft Word, database management, and Microsoft Excel
C. Ability to deal effectively with a variety of audiences including City Administrators,
City Council Members, the public, and sports organization officials.
D. Must demonstrate prior experience with public agencies or civic organizations, in
addition to the public.
E. Place of business must have a dedicated telephone line for this service., including
facsimile capabilities.
F. Pentium computer capable of running scheduling software databases.
G. Must have internet and e-mail access
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
City Council
Park Commission
. Craig W. DaWson, City Administratofct
July 18,2002
, TO:
FROM:
. SUBJECT: Draft Agreement with South Tonka Little League for Building in Freeman Park
.
City Attorney Tim Keane has dIafted, anq staffhas reviewed, an agreement with South Tonka Little
League (STLL) regarding the responsibilities and use of the maintenance/concession building in the
southern part of Freeman Park. It has been forwarded to STLL, whose Board will meet-shortly
(although not in time for the, July 22 Council meeting,) to review the agreem~nt.
Major features of the agree~ent (note,d by paragraph number) include:
1) STLL is granted exclusive use of the building
,2) The agreement lasts for one year, and,i~ automatically renewing subject to 30-day notice not
to renew "
6) STtL is required to use, operate, and maintain the building consistent with all federal, state,
county and local regulations,.including building and health codes '
8) STLL will Carry $2 million in insurance, and hold the city harmless
10) STLL will provide accounting to the City of the concessiol:1 operation on October 1
The agreenien~ would take effect upon approval Oy each p~,and not wait until 'anuary 1,2003. .
Any suggested,revisions to the draft agreement are welcome.
This item will be placed on the agenda for the August 12,2002, meeting of the qity Council.
n
~J PRINTED 9N RECYCLED PAPER
1t5b
OPERATING AGREEMENT
by and between
City of Shorewood and South Tonka Little League
THIS AGREEMENT made this day of . 2002, by and
between the City of Shorewood, a Minnesota municipal corporation (the "City") and the South
Tonka Little League, a Minnesota non-profit corporation ("STLL").
RECITALS
WHEREAS, pursuant to the City Resolution Number 26-93, the STLL constructed a
maintenance/concession building in Freeman Park; and
WHEREAS, the Shorewood Zoning Code allows public recreational buildings by
conditional use permit ("CUP") subject to certain conditions; and
WHEREAS, the STLL constructed a 16-foot by 32-foot one-story building with
decorative block walls and wood frame roof structure (the "Building"); and
WHEREAS, the STLL expressly donated the Building to the City of Shorewood
in 1996; and
WHEREAS, the City and STLL desire to enter into this Agreement to set forth the
respective rights and duties of the parties.
NOW, THEREFORE, the parties agree as follows:
1.) Operations. The STLL is granted exclusive use of the Building for maintenance
and equipment storage and periodic concession sales for the southerly baseball fields within
Freeman Park.
.
2.) Term. The Term of this Agreement shall be for a period of one (1) year .
commencing on January 1 and terminating December 31 of each year, except the initial Term
shall commence the date of execution of this Agreement and terminate December 31, 2003. The
Term of this agreement shall renew automatically on an annual basis unless terminated by one
party giving thirty (30) days written notice to the other party prior to expiration of a Term.
3.) Maintenance. The City shall be responsible for the maintenance of the exterior of
the Building including walls, roof and abutting grounds. The STLL shall be responsible for the
maintenance and upkeep of all interior components of the Building. Each party agrees to
undertake reasonable and diligent efforts to maintain its respective portion of the Building.
4.) Utilities. The STLL shall be responsible for prompt payment of all costs
associated with utilities and utility services provided. to the Building.
5.) Access. The STLL shall provide access to the Building when requested by the
Public Works Director.
.
.
6.) Compliance with Laws. The STLL agrees to use, operate and maintain the
Building consistent with all federal, state, county and local regulations including but not limited
to building and health codes.
7.) Property Insurance. The City agrees to provide property and casualty insurance
for the replacement value of the building. The STLL shall maintain property and casualty
insurance for all personal property and fixtures located within the Building.
8.) Liability Insurance. STLL shall provide workers' compensation insurance as
required by law. In addition, STLL shall carry comprehensive general liability insurance, with
limits of $2,000,000.00. STLL will furnish to the City, upon request, a certificate of insurance
indicating said coverage is.in effect.
STLL. shall indemnify and hold the City harmless against any and all loss, damage
and expense of any injury to persons, including employees of STLL, associated with the use of
the Building, and for any loss or penalty resulting from STLL's violation of any law or
ordinance. STLL agrees that it will indemnify and hold the City harmless from and against any
loss for injuries or damages arising out of the negligent acts of STLL, its agents or employees.
The City shall not be held responsible for any damage to materials or equipment of STLL by
spoilage, theft, vandalism, fire or other causes.
9.) Licenses. Permits and Taxes. STLL will obtain all required licenses and permits
for its concession operation, as well as collect and pay all federal, state and local taxes
attributable to the concession operation.
10.) Accounting. On October 1 of each year, STLL shall provide an accounting to the
City relevant to the concession operation.
11.) Assignment. STLL shall not assign its interest in this Agreement without the
written consent of the City.
IN WITNESS WHEREOF, this Agreement has been entered into as of the date first
written above.
SOUTH TONKA LITTLE LEAGUE
CITY OF SHOREWOOD
By:
Its:
By:
Its: Mayor
By:
Its: City Administrator
781365.1
2.
-
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, 16 JULY 2002
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Vice-Chair Pisula called the meeting to order at 7:01 P.M.
Roll Call
Present:
Commissioners Borkon, Gagne, Packard, Pisula, White, and Woodruff; Council Liaison
Garfunkel, and Planning Director Nielsen
Absent:
Chair Bailey
. APPROVAL OF MINUTES
June 4, 2002
Gagne moved, Packard seconded, approving the June 4, 2002, Planning Commission Meeting
Minutes as presented. Motion passed 5/0/1, with Borkon abstaining due to absence at that meeting.
1. 7:00 P.M. PUBLIC HEARING-C.U.P. FOR ACCESSORY SPACE OVER 1200 SO FT
Applicant: Rick Bateson
Location: 6180 Murray Court
Vice Chair Pisula opened the Public Hearing at 7:03 P.M., noting the procedures utilized in a Public
Hearing. He also explained most items recommended for approval this evening would be placed on the
July 22, 2002, Regular City Council Meeting Agenda for further consideration unless specified
differently.
. Director Nielsen explained the applicant was building a home at 6180 Murray Court in the R1-C, Single
Family Residential zoning district. He stated the applicant was requesting a Conditional use Permit for
Accessory Space over 1200 square feet to build a two-level attached garage. Director Nielsen went on to
explain the garage would be accessible to the front of the home at the front of the garage, and the lower
level was accessible through a side garage door. He noted the total square footage of the garage to be
approximately 4, 086 square feet above grade, and also characterized the building site to be comprised of
steep topography and a wetland area, thus, necessitating the placement of the house on the lot as far
forward as possible.
Director Nielsen also stated the request complied with all four criteria for a Conditional Use Permit, and
no additional landscaping would be required as part of the recommendation for approval.
Rick and Sue Bateson, 6180-Murray Court, were in attendance. Mr. Bateson stated there was no hardship
involved in this request; however, he would simply like a large garage for his home. He stated he had
owned the lot for ten years and had given a great deal of thought to the placement of the house and
requested garage on the site. He also noted the neighbors to be complimentary with regard to the
proposal for the site.
Vice Chair Pisula closed the Public Testimony portion of the Public Hearing at 7:10 P.M.
.
PLANNING COMMISSION MEETING MINUTES
July 16, 2002
Page 2 of 8
Commissioner Gagne conftrmed the location of the driveway to be within the allowable setback area of
the lot.
Borkon moved, Gagne seconded, recommending approval of a Conditional Use Permit, subject to
staff recommendations, for Rick and Sue Bateson, 6180 Murray Court. Motion passed 6/0.
Noting the time to be 7:13 P.M., Vice Chair Pisula reviewed the procedures and criteria necessary for
approval of variance requests. He noted these criteria to be set forth by State statute, and noted the
evidence of hardship needed to be proven by the applicant.
2. 7:15 P.M. PUBLIC HEARING - VARIANCE FOR PARKING LOT SETBACK AND
CURBING REQUIREMENTS
Applicant: .Lake Fellowship Unitarian Church.
Location: 24575 Glen Road
Vice Chair Pisula opened the Public Hearing at 7:15 P.M.
Director Nielsen stated the Commission had held a Public Hearing to consider an after-the-fact
conditional use permit for a parking lot constructed by the Lake Fellowship Unitarian Church on their
property at 24575 Glen Road. He went on the explain the parking lot had been constructed within the
front yard setback area of the property, and that matter had been continued to July in order for church
representatives to determine whether a variance application or correction of the work was necessary. The
representatives had commissioned a soils engineer for soil testing in the vicinity of the parking area, and
had since decided to apply for a variance.
.
Findings by the soil engineer indicated the ground to the north of the current parking lot was not suitable
to support either the parking lot or continuous poured concrete curbing required by the Shorewood
Zoning Code. The applicants had placed large logs at the perimeter of the parking area with dirt
backfIlled behind them, in lieu of curbing. These ftndings were also in accordance with recommendations
of the Minnehaha Creek Watershed District (MCWD) regarding the preference for a "sheeting" type of
stormwater runoff versus directed runoff found through a curb and gutter system. Screening was
considered adequate for the site. Director Nielsen recommended approval of the variance, given the
fmdings of the soil engineer, however, the recommendation should include a provision of the parking lot
being striped and the three parcels of land on which the church was located being legally combined.
Completion of the items was recommended by end of July.
.
Scott Gauer, 3820 Lone Cedar Lane, Chaska, representing the Lake Fellowship Unitarian Church,
thanked the Commission for continuance of this matter. He stated the conditions of striping and lot
combination would require Board consideration and a meeting was not probable prior to the end of July.
He also wondered about the rationale behind combining the lots and the potential ramiftcations for such
an action. Director Nielsen explained the church and parking lot currently straddle property lines of the
three lots comprising the church property. He stated the purpose of the combination to make the site
conforming according to City Zoning regulations. In addition, he explained the process of lot
combination included writing a letter to Hennepin County for such an action to take place. Should the
Church ever decide to sell the land for development purposes, the lot could then be rep1atted and lots
subdivided to R1-C zoning guidelines at that time. Director Nielsen also stated the end of August would
be ample time to resolve these matters through Board resolution for the church.
Alex Wagenaar, 890 Fox Court, Chanhassan, expressed concern for the ability to replat and subdivide the
lots as he had negative results with a similar matter in a different state. Director Nielsen clarifted the
issue to remedy the concern.
PLANNING COMMISSION MEETING MINUTES
July 16,2002
Page 3 of 8
Vice Chair Pisula closedthe Public Testimony portion of the Public Hearing at 7:28 P.M.
Commissioner Gagne stated he lived in that area for some time, and originally the site had been a swamp
area that had been filled in over time as the area developed. He also agreed with the lot combination,
noting if the land could not sustain a parking lot, it was improbable that it could sustain development of
homes.
Commissioner White questioned whether the logs serving as curbing around the perimeter should be
staked to maintain location. Director Nielsen explained they had been backfilled to help maintain
location, however, replacement and maintenance of the logs would need to be a condition of the
Conditional Use Permit approval.
Commissioner Woodruff suggested the maintenance of landscaping should also be included as a
condition of approval for the permit.
.
Borkon moved, Woodruff seconded, recommending approval of a variance and Conditional Use
Permit for a parking lot setback, subject to staff recommendations and the combination of the three
parcels and striping of the parking lot area to be completed by August 31, 2002; continued upkeep
and maintenance, as well as the staking, of curb logs around the parking lot area; continued upkeep
and maintenance of landscaping on site.
Motion passed 6/0.
3. 7:30 P.M. PUBLIC HEARING - SETBACK VARIANCE
ADDlicant: Dennis and Laura Dvorak
Location: 5670 Echo Road
Director Nielsen explained the applicants had requested a setback variance to construct an attached two-
car garage on their property at 5670 Echo Road. The property was zoned Single Family Residential, and
contained approximately 11,721 square feet of area. In addition to the substandard lot area, the lot was
six feet narrower than the zoning district allowed and had a parallelogram shape.
.
The proposed garage measured 22' x 26' and was to be constructed in front of an existing small single-
car garage attached to the south end of the home. The request necessitated a six-foot variance to the side
yard setback requirement. Also, the applicants proposed converting the existing garage into a family
room, extending four feet beyond what existed currently. The existing house contained approximately
1348 square feet of floor are, including the garage. The addition would add 653 square feet to the
footprint of the house. Existing hardcover for the site was 33.6 percent, however, the applicants proposed
reducing the hardcover by installing landscape fabric where plastic currently existed.
In analysis, Director Nielsen noted the house did not meet setbacks on the west and north sides of the lot,
thus, leaving the only expansion of the home to be on the east side of the property. The new garage
would be 43 feet from the front property line. Director Nielsen further explained the applicant's request
seemed justified according the variance criteria. He noted the substandard area of the lot to be aggravated
by its shape. He also noted the presence of a two-car garage was commonly enjoyed by most residential
properties in the City. With regard to granting variances, he stated the criteria stated the variance must be
minimized to the extent possible. To this extent, the expansion of the old garage to increase the family
room size was not justified, and he recommended the existing south end of the structure remain as it
currently existed. Additional landscaping was not required.
~
PLANNING COMMISSION MEETING MINUTES
July 16,2002
Page 4 018
Laura Dvorak, applicant, stated her main concern was for room needed to accommodate the size of her
growing family. She stated the family roo~ as it currently existed, would only allow for a 12' width and
she stated it seemed logi~l to make it four feet longer and flush with the side of her proposed garage.
Seeing no one present wishing. to further comment on this case, Vice Chair Pisula closed the Public
Testimony portion of the Public Hearing at 7:48 P.M.
Commissioners clarified expansion areas in the buildable area of the lot, and also noted changes to the
property lines as part of the County Road 19 project were not expected.
Commissioner Borkon questioned why the four feet could not be granted, as it seemed a logical part of
this request. Director Nielsen explained it would be adding to the variance request, rather than
minimizing it, and would also go against policy and precedent.
Vice Chair Pisula stated the issue was about reasonable use of the site, and reasonable use could be
maintained without the additional four feet of family room space being requested.
Commissioner Borkon stated she believed the criteria for granting a variance is subject to interpretation. .
She stated she thought it was unfortunate a person could not develop their own property logically due to
the interpretation of the criteria. Additionally, she noted it would be cost prohibitive for the applicant's to
expand their living space into the buildable area of the lot, given the floor plan of the house and the egress
windows on the lower level that would need to be removed and compensated for elsewhere in the
structure. She stated that, at times it seemed, by not granting a variance, that the Commission
unintentionally developed a hardship; thereby creating a criteria for variance.
Woodruff moved, Packard seconded, recommending approval of the setback variance, subject to
staff recommendations, for a garage for Dennis and Laura Dvorak, 5670 Echo Road.
Commissioner Borkon requested the motion be split in to two separate actions.
Without objection from the maker and seconder of the motion, the motion was amended.
Woodruff moved, Packard seconded, recommending approval of the Setback Variance, subject to .
Staff recommendations 1-6, of the Staff Memorandum, dated July 11, 2002, from Director Nielsen
to the Planning Commission, Mayor and City Council, regarding a request for Dennis and Laura
Dvorak, 5670 Echo Road. Motion passed 6/0.
Woodruff moved, White seconded, recommending denial of a Setback Variance for the four-foot
addition of the family room for Dennis and Laura Dvorak, 5670 Echo Road. Motion passed 4/2,
with Borkon and Gagne dissenting.
4. 7:45 P.M. PUBLIC HEARING - SETBACK VARIANCE
Almlicant: Marlow Peterson
Location: 4985 St. Alban's Bay Road
Director Nielsen explained the applicant had requested a setback variance to construct an extension of his
existing attached garage on his property at 4985 St. Alban's Bay Road. The property was zoned Single-
Family ResidentiaVShoreland and contained 8012 square feet of area. The proposed garage addition
measured 16' x 16' and would extend from the rear of the existing garage in tandem fashion. The request
necessitated an eight-foot variance to the rear yard setback requirement and a seven-foot variance to the
side yard requirement. The lot was nonconforming, with respect to maximum impervious surface, having
35.6 percent of the lot covered where 25 percent was allowed. The proposed garage would increase
CI)
~
~
~
~
~
Ii&l
Ii&l
:e
z
e
i
~N
;~~~
.. <:>
\ow)
':.&
~~~
. ..
c..."O....
O_CD
"!:l >
8.6 g
is'E
"g-~
~ g CD
CIS....-S
"00..
afta>"
"O~
....r.s .~
~ ~ ~
.... ::s CIS
CD 0" oIo!
0..120
~
~~CD
oo-tD
MClSl>
c..."O'"
~~~
CD 1$ 0
>8ll
.g;::l~ui
....o..mc::
~ ft,.!.9
.S .s ~ ~
eo CIS
c::.S ."*
.~ CIS CD ..,
=-s-8
18 ~,.g "0
....SCDa
lSoS-5
ti=i....calS
~&i1$~
5o~~-S
m~ oS
\0 ~ CD"~
lI"lCDoS~
~.... ~
>.Z S la
]~~~~
as -8 0..
. .!:l \0
00"00\
.... c: M
o...tI:I
fti.=S
(.) e CD
~fi>o~
- 0.. 0.. e
~~'ig
....- .....;::;(
g>.~"O
'E]S8
~~CIS~
o 'rnCDCDO~CD""
....Ii)::s-S eo... ""-ScS
~ >.0 e CD 3."0
"0 g E.s i.~ 0 CD 'i
eo "0 CI) rn 1i ... "0 "0
.~ j 8' ~eo 1 8 'i ~ ~
.::l. 0 CD (.) ~ ~
"0_ ~....
oc:ta:-:::B-ClScSg cD
~ tI:I ::s.... 0 s::
g 8] -: ~ g.8 12f'.9
S .~ ...J' ~ -S .8 ::s! ~ e.~
J:l'Q...!ao"O"06.5C1)i3
"0 e CD "0 fa- ~rJ) ~ 1i
; goS.e-d'g1f~~'i
"0 ~ ~ CI) ... OJ ~ CD "0
'U; ~ 0 lii ~ CD ::S::S "0 J:l
ClClS....OO....o" "OCD
8~ ~~7i1.s e.~ fa m
rnrno lJ ~rn.=o
~ r]:t g 1 :s oS. ~ g
15 ~ ..c:l ~ ~.S .... 0.. ~
-;:aca~rn~ ~cS1$ ~
..d ,1:1 1; CD "0 ~ :> "0.2 rn
'+oJ ~ S B- CD CI) -8 - m
]] ~ ~.~! ~ ~.s ;
~"O~ll)eClSUS-d'CD
~ i .s ~ .s -~8: g ~ ~
i (fj 8 0 :.a tI:I e CI) c...
~;i~~g.s~[g
~'u; ~ CD a ~"g eo CIS.rn .~
as .~ +> oS;... rn tI:I .51"0 tI:I
is i3~~! s ,g .s .t ~S ~
~ 8's; e;- ~ .... rn rn lij ....
.r! :1:1 -e m .... cS ~] tb ~
CI) "0 0 rn CD '+oJ ~ . CD 1::
'C -g 0.. 8 oS ~ Cl ta ,1:1 ca
u B-1!) UOc::Il)O
8..s .... J:l S e ~.o ff J:l
a .cS'i ~J! e~ m,"g
'i:: 1$ "0 .... 0 0 CIS "0 tI:I
~- CI)-8of+.< eoClSCD....~
i> CD 51.... 0.... 0 -S t::l
~ -S's 8 ; :s 8 Z "0 S
'+oJ ca ~ U ~ 00 . a CD
s CD CD e"O I!) !"6 ~~
"O.~ ~ ~ 8,1:1 CIS CD 5r
;,.: ~ "';:j15 eos,g....
eo~ .~ 8] ~ '~."6 tI ~
:€ rn m <! ..c:l _ Il) Il) .....
eo ::s.... m::S CIS
!::> CI).8 ::s'S 0 -5 .... 0" 5r
?i3~mJ:l~ClS8e""
SIl)"O
~oS ~
.S .!2
6"00)
.... -g ,1:1
m CD
all)..c:l
~.i:l "0
Il) g..;
am~
ti=i~"O
!.i:l a
CIS m ~
,.dClSJ:l
~ s:~
o..Q"O
1$liitV
O CD CD
~ oS ~
CD .... =
-S~eo
CI) g Il) .
gsi3 !
"0 CI) c... CIS
e~o.=
o :== "ftl u
+>>.~lS
r= 2 0..
= ! 8:.S
.... tIS- CI)
~::s! .... eo
CD 6cS fa
,1:1 l> ..d
"0"'80
"S CD.... CD
o ..c:l '1;l oS
~'i-a..c:l
CD ~ ~eo
..c:lliim::s
l~d
~t"'- 0
~~.si
o~ ....
;:::lI"l"'2C1)
8::Si,l:l
tI:I ~ .... "0
ooU-
J:l~ ~ 12 8=
o~ 0..
eooft....
; 'i CD ~
~~::co
0. .g
~ 0 .....
0104 Ii) CIS
i 0.. S ..c:l
::E .s .~ .s
.
o
J:l
]
CD
..c:l
f
CI)
"0
8
-B
....
CIS
:ti
~....;
"00)
~ ~
m ~
61$
.S .g,
CD 2
,1:10..
1$1i
~-S
"0....
"ScS
~i
.... 2
~o..
oft
.g....
;cS
..c:l8
CD.~
-S~
~ c
CI)
li
c f
~ CIS
~~
~j
e.g
..... ....
00..
~
~
00
-
00
1i
.(
:I:
o
;:::
;f
CD
i3
ca
8
'€
o
0..
>.
.j
E-t
o
....
~
.s
"0
CI)
~
-
o
1
~
....
....
CIS
a
CI)
o
;>
~
o
~
tD
6
....
rn
'1
o
u
~
~
.g
j
"0
a
s
....
m
-5
lS
0..
.S
8
'1$
.g
e
Il)
-S
"0
JA
....
-
~
"0
i
Il)
~
o
....
CD
6 .
.... 'i
rn
.~ ~
~ 2
uta
==
tV <:>
Vie
o ~
....lS
....j:l.c
~
.... ~
i-!
1'11.
8~
.3 cS
... o.
. ~
>.!:!
.:ill'll
~.s
..co.
lS~
rn
.in
'5"0
~
-II>
. U
> ~
Cl ~
... <:>
0......
0..
.....
CJlCl
= =
;a..cf.
~u~
~...\C)
e 0
e;l
e <:> =
~.:Q,
o.'" =
." =.2
-8.~
= r.~
e .
~;.,;
l:: CJl ·
::S.~
... lot
'g-a~
<:>1'11=
:>=1'11
~ <:>o.
o. -.s =
"'..
~ ." :e
<:>=<
ee~
Clem
~ol()
.ullO
~~~
i
I
~
~
rotil
Q
z~
go
~~
o
~=
~~
~~
rotil
~!:;
~
!
~~
~i
.~
~..;!
.~
8~
urn
IlOrotil
iii
.
~
~
M
~
00
1i
eo
.S
~
u
....
-
;f
CD
-S
'i
~
8'
1
....
Po.
.=
CIS
o
CI)
o
;>
t("OClSCDeoO'ti
~~cami';d
~Il)m Il)f;l
.r~ i.s c... :c ~
6:I:~cao~CIS
N '~i:le;-~l$
CIS Ii) o'~ 0 !! e
.... ~ CI) i]'CD 8' cD
ce = ~ 0.. "0 :g 0) :g
m m..;! Il) C:..c:l >
.~:a s Fl tIS;~ ~ .2
lO~ ~ ClSIl)
::sO; ~ ~e.ica's
bO .a.a 0 = "0 CD
e.!!~'fa ~ s 8-S
.i:l e B 1: ~.~ ca
5;'€e-8~~!
Po. ~ g, eo'S: ta ~ "0
CD.a CIS.a 2 ~ CD 8
~ c:::-:= 8 0..- ofi .~
......CD~N~ClSll)tI:I
_eo CD....
, < >'oS 15 'S .~
a CI) i:>:> ,1:1 = 0" I:
.... ..d i "0 ~ e 12 CD
;i3'+oJ Il)rnCD ....
Cl 6 e-~l ~~.s
Uo s 0..7i1 z ~ 0 eo
G) CS .... 0 ~.s
8.i:l CD Ii) ~ fa-~
. CD ~ :g g.~'~ g'g
~ ~ e;-- 0 '"' 0..
,.!:ICDeO "08:m
c...o -S 0 = cD .s tIS- ."
e. m rn 0 f+.< c:
~"O=CIS::SC::Ol'lS
ClSfa.8~e;-~8i
~ s CIS ~ eta.... 0
CIS.s m::S o~;i3 ~
.... CIS CD e. ~ 1:1 0..
"0 .~ CD..d = 0 tIS
~..dm'+oJCDcDOc...
ij'+oJ;:J:-....UClSO
m eo_ 13 1i fa CD m
Il) ,51 ~ S i3 a m 8
~j~lS~]~~
,!!~8i.8~a~
.!2 ....ru ~::s! ::s.s i!
~ J '2 1 ~.; ~ ce
~=.aoCD't:l"Oleo
Il) G) Ja'13 e.t:I Il).
;5ma3.~.sgm
"0
a
ui
8
'fa
'0
'S:
1
8::
tI:I
ca
m
6
:1:1
"0
8
o
CD
o
fa
~
....
o
Il)
:3
'8
j
~
.s
Il)
-s
"0
CD
~
'S:
e
~
-s
~
m
-
Il) ,
.... ~
Zo
.....~
~ B
.~ g
oe
..
\
PLANNING COMMISSION MEETING MINUTES
July 16,2002
Page 6of8
6. 8:15 P.M PUBLIC HEARING - INTERIM USE PERMIT
AUi>licant: Dan Ohland
Location: 25070 Smithtown Road
Vice Chair Pisula opened the Public Hearing at 8:31 P.M.
Director Nielsen explained the applicant owned the property at 25070 Smithtown Road. In addition to his
home, the applicant used the property to operate his landscape excavating business. Although that use
was allowed previously as part of a Conditional Use Permit (CUP), it had become a nonconforming use
under current zoning regulations. As such, the business was considered to be "grandfathered in,"
however any kind of expansion to the business or the residential use of the property was prohibited while
the business existed on the site.
The applicant now wished to either substantially remodel and increase the size of the house or build a new
house on the site. While he was not yet willing to quit or relocate the business, he had indicated a
willingness to do so in three years. As a result, the. City Attorney suggested the use of an interim use
ordinance to accommodate the applicant's plans for the site.
.
Director Nielsen went on to explain the property was zoned Single Family Residential and contained
approximately 84, 410 square feet in area. The property was irregularly shaped, having no frontage on
Smithtown Road, and access through an easement across the property to the south. In addition to the
applicant's house, the property was occupied by a 30' x40' accessory building used as a shop for his
business. Heavy equipment was parked on the north side of the shop and landscape materials were
stockpiled elsewhere on the property.
Director Nielsen stated the interim use provisions would typically be. used to allow temporary uses of
land, pending some higher future use. While some cities use this type of ordinance to provide for short-
term events, such as festivals or recreational events, he anticipated the City would utilize the interim use
ordinance for control and elimination of nonconforming uses. While CUPs continue with the land,
interim CUPs have a specific termination date. He further explained Mr. Ohland's alternative to
obtaining an interim use permit included building a new house elsewhere and selling off the business in it
current location, thereby allowing a nonconforming use to continue indefmitely. An interim use permit
could provide a contractual agreement whereby the nonconformity could be eliminated within a specified .
period of time. It was recommended the excavation business would be discontinued within three years of
the dated the applicant received a building permit for the construction on the house. Director Nielsen
cited the approval of an interim conditional use permit ordinance and interim conditional use permit for
the applicant to be a reasonable approach to solving Mr. Ohland's problem, while at the same time
expediting the elimination of a nonconforming use of residential property. The condition of approval
would be that the business would be discontinued within three years of the applicant obtaining a building
permit. He also noted this request included a request for Conditional Use Permit for Accessory Space
over 1200 Square Feet.
Director Nielsen also stated he had received calls and a letter from neighbors in the area expressing
concern for the noise from operating the business on the site as the noise would extend beyond normal
business hours. He suggested hours of operation for the site to be Monday through Friday, from 7:00
A.M. to 7:00 P.M., and Saturdays from 8:00 A.M. to 6:00 P.M., and noted the City Attorney had
recommended the addition of these conditions to the interim CUP for this case.
Dan and Keelo Ohland, applicants, were attendance. Mr. Ohland stated he operated a snowplow in the
winter months in addition to the landscaping and excavating business on site making the limitation to
hours of operation a concern for him. He stated he was wanting to trade something to get something in
return as it would work well for all parties involved. He wanted to move the business to a new location
'"
"
.,
~
.
.
PLANNING COMMISSION MEETING MINUTES
July 16, 2002
Page 7 of 8
within the next three years and this interim Conditional Use Permit would allow him to set up and operate
his business elsewhere.
Vice Chair Pisula closed the Public Testimony portion of the Public Hearing at 8:45 P.M.
Commissioner Gagne stated his relatives had had business dealings with the applicant, however, he did
not perceive this to be a conflict of interest for this case as he had not been involved in those dealings. He
also stated the business may have been in its present location prior to neighbors that moved in. If this was
the case, people need to be aware that they moved in next to a business operation. He suggested the
Commission not further complicate the matter by dealing with the issue of hours of operation, as the
business would be gone in three years.
Mr. Ohland explained rock was stored in the back of the lot, and a neighbor was interested in purchasing
that portion of land from him. This action of sale would quiet the area. In addition, he noted the larger
trucks generally work in Edina, Minnesota, and there were situational issues were large noisy trucks
would enter the site occasionally.
Commissioner Packard questioned Mr. Ohland as to the anticipated necessary hours of operation. Mr.
Ohland explained his process of operation, noting rocks were occasionally dumped and loud noises did
sometimes occur should maintenance and repair of the trucks need to take place, such as in the event of a
flat tire needing replacement before morning. He stated he did not want to restrict his hours of operation,
but simply wanted to transition the business smoothly to another location in a different area.
Woodruff moved, Borkon seconded, recommending approval of a draft Interim Conditional Use
Permit Ordinance. Motion passed 6/0.
White moved, Gagne seconded, recommending approval of an Interim Conditional Use Permit,
subject to Staff recommendations and the stipulation for removal of the business on the site to be
completed by three years from the date of building permit issuance, for Mr. Dan Ohland, 25070
Smithtown Road.
. Commissioner Packard stated she liked the idea of using an interim CUP in this case, but remained
concern for the hours of operation.
Keelo Ohland stated they had been working with the neighbors to maintain positive relationships within
the area.
Motion passed 6/0.
Vice Chair Pisula recessed the meeting at 9:07 P.M., and reconvened the meeting at 9:12 P.M.
7. PUBLIC DISCUSSION - ORGANIZED REFUSE COLLECTION ORDINANCE
Director Nielsen stated the Commission was nearing the end of the Organized Refuse Collection process
by review of this ordinance. He stated the recycling date for the City was to remain firm, however, the
refuse haulers were willing to be flexible and align pick-up dates for refuse with recycling in the City. He
then reviewed the proposed ordinance. With regard to weight restrictions on the roadways during certain
times of the year, Director Nielsen explained the City Public Works Director could place weight
restrictions on permits, and should this not be reasonably followed, the ordinance could easily be
amended to include provisions regarding weight restrictions.
PLANNING COMMISSION MEETING MINUTES
July 16,2002
Page 8 of8
.kI
'W
"
^.
Woodruff moved, Gagne seconded, recommending approval of an Ordinance Amendment for
Chapter 507 of the City Zoning Code to restrict days of refuse collection to coincide with recycling
services no later than October 1, 2002. Motion passed 6/0.
8. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
9. DRAFT NEXT MEETING AGENDA
Director Nielsen noted three requests for Conditional Use Permits were, slated for the August 6, 2002,
Planning Commission Meeting.
10. REPORTS
Liaison to Council
Commissioner Gagne reported on matters considered and actions taken at the June 10, 2002, and June 24,
2002, Regular City Council Meetings (as detailed in the minutes of those meetings). Commissioner
White reported on matters considered and actions taken at the July 8, 2002. Regular City Council Meeting
(as detailed in the minutes of that meeting).
.
Liaison to LCEC
Commissioner Woodruff reported the Land Conservation and Environment Committee's sunset date had
been extended until August 31, 2002. After that time, an ad hoc committee, consisting of one Park
Commissioner, one Planning Commissioner, and one City Councilmember, would act in its place.
SLUC
There was nothing reported from the Sensible Land Use Coalition at this time.
Other
.
There were no further reports.
11. ADJOURNMENT
Woodruff moved, Gagne seconded, adjouring the Planning Commission Meeting of July 16,2002,
at 9:35 P.M. Motion passed 6/0.
RESPECTFULLYSUBN.UTTED,
Sally Keefe,
Recording Secretary
.
.
-D-R-A-F-T-
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 507.06
OF THE SHOREWOOD CITY CODE
RELATING TO REFUSE COLLECTION
Section 1. Section 507.06. of the Shorewood City Code is hereby amended to read:
"507.06: REFUSE COLLECTION SCHEDULE: Each licensee shall collect refuse from
premises for which he has a collection contract according to the following minimum schedule:
daily from hotels, restaurants, and other premises which, in the judgment of the City, require
such collection; and weekly from residences and other premises. No refuse shall be collected
before six o'clock (6:00) A.M. or after eight o'clock (8:00) P.M. of any day. With the exception
of Shady Island or Enchanted Island, collection from residential properties shall take place only
on Wednesdays, unless otherwise authorized by the City Council. Collection from properties on
Shady Island or Enchanted Island shall take place on Thursdays, unless otherwise authorized by
the City Council."
Section 2. That this Ordinance shall be in full force and effect upon publishing in the
Official Newspaper of the City of Shore wood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
August 2002.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
if 6."r.