062402 EDA AgP
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CITY OF SHOREWOOD
ECONOMIC DEVELOPMENT AUTHORITY MEETING
MONDAY, JUNE 24, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
TIME: 7:30 P.M. or Immediately
following Regular Council Meeting
AGENDA
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
A. R.oll Call
President L.ove
Garfunkel
Lizee
Zerby ___
Turge.on _
B. Review Agenda
2. APPROVAL OF MINUTES
A. EDA Minutes of March 25, 2002 (Att.-#2A Minutes)
3. NEW BUSINESS
A. Selecti.on .of General C.ontract.or f.or Public Safety Facilities Pr.oject (Att.-#3A Executive
Direct.or's mem.orandum)
4. OTHER BUSINESS
5. ADJOURN
DRAFT
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CITY OF SHOREWOOD
ECONOMIC DEVELOPMENT AUTHORITY MEETING
MONDAY, MARCH 25, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:00 P.M. or immediately following
Regular Council Meeting
MINUTES
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Love called the meeting to order at 8:23 P.M.
A.
Roll Call
Present:
President Love; Commissioners GaIfunkel, Turgeon, and Zerby; and Executive Director
Dawson
Absent:
Commissioner Lizee
B. Review Agenda
President Love reviewed the Agenda and without objection from the Board, moved forward with the
meeting.
2. APPROVAL OF MINUTES
A. EDA Minutes of January 28, 2002
Garfunkel moved, Turgeon seconded, approving the EDA Minutes of January 28, 2002, as
presented. Motion passed 4/0.
3. NEW BUSINESS
A. Selection of a Financial Advisor for Public Safety Facility
Executive Director Dawson explained the EDA Staff had issued a "Request for Proposal" for financial
advisory services for the Shore wood EDA. Staff interviewed three firms, checked references, and
reviewed fee materials submitted by applicants at the time of the interview. As a result, Staff
recommended Mr. Paul Donna, who is with the fmn of Juran & Moody, be appointed Financial Advisor
for the Shorewood EDA on this project. Executive Director Dawson then reviewed Mr. Donna's
professional history for the Board.
Treasurer Zerby stated he was quite pleased with this recommendation.
Zerby moved, Garfunkel seconded, Appointing Mr. Paul Donna, with the firm of Juran & Moody,
as financial advisor for the Shorewood Economic Development Authority on the Public Safety
Facilities project. Motion passed 4/0.
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SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES
March 25, 2002
Page 2 of2
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B.
Update on the Public Safety Facilities Project
Executive Director Dawson stated work continued on the Architectural Services Agreement and related
aspects of project management that were ongoing. He reported an Eastside station site had not yet been
determined. He noted there were various sites within three-quarters of a mile of the Vine Hill Road and
Cottagewood Road being considered. He explained the radial distance would allow for optimum
response time should the site be located within that area. Executive Director Dawson anticipated there
would be groundbreaking on the main west facility slated for the late summer of this year.
President Love commented a decision should be reached within the next 30 days with regard to potential
locations for the eastside site. He stated, with regard to the economy of the operation, it would be best to
build both stations at one time. However, he explained response time would be maintained within the
District should a site for the eastside station not be determined expediently.
4. OTHER BUSINESS
There was no additional business presented for consideration this evening.
5. ADJOURN
Zerby moved, Garfunkel seconded, adjourning the Shorewood EDA Meeting of March 25, 2002, at
8:29 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, President
Craig W. Dawson, Executive Director
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SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY
5755 Country Club Road
Shorewood, Minnesota 55331-8926
952.474.3236 FAX: 952.474.0128
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
EDA Commissioners 0\>
Craig W. Dawson, Executive Director .
June 21, 2002
Selection for Construction Services for Public Safety Facilities Project
As assented to by the EDA commissioners, staffhas done the background work to recommend a firm
to provide professional services in conjunction with the construction of the Public Safety Facilities
Project. Five firms responded to a solicitation for a Request for Qualifications. The staff team (Fire
Chief Mark DuCharme, Police Chief Bryan Litsey, Shorewood Public Works Director/City Engineer
Larry Brown, and myself) interviewed three firms on June 5. From those interviews, two firms were
selected for further reference checks and an understanding of proposed fees: Kraus-Anderson
Construction Company, and Stahl Construction Company.
The services requested would include working with the architect to economize anticipated
construction costs; develop, manage, and administer bid packages; and supervise construction of the
facilities. These services will provide the needed expertise and time that is not available on the staffs
of the EFD, SLMPD, and City of Shorewood.
Staff is convinced that either firm will be able to provide the services very competently and
professionally. Prior clients of both firms indicated their services were highly satisfactory. While the
cost for services should be an important but not primary criterion, the disparity between the firms was
notable.
The two firms responded to staff's request to clarify their approach to fees and costs. They were
given assumptions of $1 0 million in construction costs for two buildings, and a nine-month presence
on the construction sites. Based on these assumptions, the range of costs (rounded) for the two firms
would appear to be as follows:
Kraus-Anderson Construction
Stahl Construction
$440,000 - $520,000
$585,000 - $600,000
Staff believes (unanimously) that Stahl Construction showed a better package of services in terms of
documentation, public. communication, jobsite services, and team approach. Staff does question
whether the difference in general costs can be justified, however. It should be noted that staff has no
reservations about the capability or adequacy of Kraus-Anderson Construction.
RECOMMENDATION: It is recommended that the Board authorize staff to negotiate an
agreement for services with Kraus-Anderson Construction Company for the Public Safety
Facilities Project.
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