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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
TUESDAY, MAY 28, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Garfunkel_
Lizee _
. Zerby____
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes May 13, 2002 (Att.-#2A Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.-#3A Claims List)
B. Approval of Contract for Recording Secretary Services (Att-#3B Deputy Clerk's
memorandum)
C. Approval of a Temporary Gambling License (Att.-#3C Deputy Clerk's memorandum)
D. Approval of the Recycling Grant Agreement with Hennepin County Environmental
Services (Att.-#3D Deputy Clerk's memorandum)
E. Sign Permit - Waterford Plaza (Att-#3E Planning Director's Memorandum)
Applicant:
Location:
Signart Co. Inc., (on behalf ofWaterford Center, L.L.P.)
19905 Highway 7
F. Sign Permit - Southshore Community Park (Att.#3F Planning Director's Memorandum)
Applicant:
Location:
Tonka Signcrafters, (on behalf of Shorewood Park Foundation)
5355 St. Alban's Bay Road
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CITY COUNCIL AGENDA - MAY 28, 2002
PAGE20F3
G. Sign Permit - Shorewood Market (Att.-#3G Planning Director's Memorandum)
Applicant:
Location:
Ford Thatcher
5680 County Road 19
H. Amendment to the Curb Side Pick-up Start Time for Spring Clean-Up (Att-#3H Deputy
Clerk's memorandum)
1. Setting the Date for a Budget Work-session (Att-#3I Finance Director's Memorandum,
2003 Budget Schedule)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
s. PRESENTATIONS AND REPORTS
A. Mound Fire Department Annual Report (Att-#5A Administrator's memorandum)
6. PARKS - Report by Representative
A. Report on Park Commission Regular and Work Session Meetings Held May 14, 2002
(Att.-#6A Draft Minutes)
7. PLANNING - Report by Representative
A. C.U.P. and Setback Variance - Little League Dugouts - Freeman Park (Att.#7A
Planning Director's Memorandum)
Applicant:
Location:
South Tonka Little League Association
Freeman Park, 25800 Highway 7
B. C.U.P. for Accessory Space over 1200 Square Feet (Att.#7B Planning Director's
Memorandum)
Applicant:
Location:
Dick and Arnette Lindeen
28005 Boulder Bridge Drive
8. GENERAL
A. Xcel Energy Undergrounding Projects (Att.-#8A Administrator's memorandum)
9. ENGINEERINGIPUBLIC WORKS
A. Authorization for Engineering proposal for Smithtown Road Improvement Project
(Att.-#9A Public Works Director's memorandum)
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CITY COUNCIL,AGENDA - MAY 28, 2002
PAGE30F3
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. County Road 19 Intersection
B. Mayor & City Council
11. ADJOURN
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CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
May 28, 2002
PUBLIC SIGN-IN SHEET
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Tuesday, 28 May 2002
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B The current Recording Secretary Service Contract dates back to November
1999 for Sally Keefe and July 2000 for Kristi Anderson. During this 2-1/2 year time
period, the contract has remained unchanged. Staff recently received a request from
Recording Secretary Sally Keefe to consider an increase in the base rate for recording
secretary services. The requested increase is in line with what exists in the current
market, and sufficient funds are available in the 2002 Budget to.cover the increase
effecti ve June 1, 2002. Staff recommends approval of the revised Contract for Recording
Secretary Services effective June 1,2002.
Agenda Item #3C: This resolution approves a temporary Gambling permit for The Storefront
Group for Monday, July 15, 2002 at the Minnetonka Country Club. The proceeds from
the raffle will be used to benefit Storefront Group clients with financial hardship.
Agenda Item #3D: Earlier this year, the City submitted the annual application for a Municipal
. Recycling Grant. The City is now in required to submit the 2002 Municipal Recycling
Grant Agreement with Hennepin County to receive its 2002 grant in the amount of
$23,690. A motion approving the 2002 Municipal Recycling Grant Agreement and
authorizing the Mayor and City Administrator to execute the Agreement is in order.
Agenda Item #3E: Waterford Plaza has applied for a permit to replace their existing pylon
sign at 19905 State Highway 7. They also wish to place a shopping center logo oneach
of the gable features on the front of the center. Approval of the permit is recommended.
Approval requires a simple majority vote by the Council.
Agenda Item #3F: Tonka Signcrafters, on behalf of the Shorewood Park Commission, has
submitted plans for a park identification sign at the South Shore Community Park on St.
Alban's Road. The plan is consistent with the Shorewood Zoning Code and approval is
recommended. A simple majority vote by the Council is required.
Agenda Item #3G: At the last meeting a sign permit for the new Shorewood Market (former
Total Gas station) was continued pending resolution of the nonconforming billboard on
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Executive Summary - City Council Meeting of 28 May 2002
Page 2 of3
the site. The American Legion has directed the billboard company to remove the sign by
30 June 2002. Based on our experience with billboard companies, the City Attorney has
suggested that the sign installation be contingent upon the removal of the billboard. This
approval requires a simple majority vote by the Council.
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Agenda Item #3H: The existing City Code on Spring Cleanup states that curbside pick-up
items must be at the curb by 8:00 a.m. For the past several years, the curbside pick-up
has actually been 7:00 a.m., the time that the City's contractor for Spring Cleanup begins
working. The City also advertises 7:00 a.m. as the curbside pick-up time. To be
consistent with the current operation, Council is requested to approve an ordinance
amending the Spring Cleanup Curbside pick-up time from 8:00 a.m. to 7:00 a.m.
Agenda Item #31: It is time to begin the 2003 budget preparation and staff recommends that
the City Council set a budget goals work-session date of June 24,2002, immediately
following the regular City Council meeting. A simple motion is all that is required to set
this date.
Agenda Item #5A: Fire Chief Greg Pederson will be present this evening to give his annual
report to Council on the Mound Fire Department activities.
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Agenda Item #6A: The Park Commission representative will report on the May 14, 2002 Park
Commission Regular and Work Session meetings.
Agenda Item #7 A: The Planning Commission has recommended in favor of a conditional use
permit and a setback variance for South Tonka Baseball to erect canvas awnings over the
dugout areas on Fields 1 and 2 in Freeman Park. The Park Commission also voted in
favor of the proposal. Please note that the staff report for this item says that the awnings
would be in place for three months. At the applicant's request the Planning Commission
agreed to 1 April to 31 October. Approval of this item requires a simple majority vote by
the Council.
Agenda Item #7B: Dick and Arnette Lindeen have requested a conditional use permit for .
accessory space in excess of 1200 square feet for their property at 28005 Boulder Bridge
Drive. The Planning Commission agreed with staff's recommendation on this matter and
vote unanimously to recommend in favor of the C.u.P. Approval by the Council requires
a simple majority vote.
Agenda Item #8A: In January 2002, the City Council adopted an ordinance requiring utility
lines to be placed underground when they are newly installed or replaced. Keel Energy
has a service upgrade project scheduled in the very near future along Smithtown Road
south of Boulder Bridge. Under rulings about to be finalized by the Minnesota Public
Utilities Commission, Keel is not required to pay for the cost of undergrounding; rather,
the City itself or the ratepayers in the City will pay a surcharge for the incremental cost to
place facilities underground. The staff memorandum outlines several policy issues that
the Council will need to consider with the instant request. Staff recommends that Keel's
Smithtown Road/Boulder Bridge project be installed underground.
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Executive Summary - City Council Meeting of 28 May 2002
Page 3 of3
Agenda Item #9A: WSB and Associates has submitted an Engineering Design Proposal from
WSB and Associates, Inc. for the Smithtown Road Rehabilitation Project. The proposal
for this service has been submitted as $49,800, or 4.8% of the estimated construction
cost. Staff is recommending that the proposal submitted by WSB and Associates be
accepted.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 13, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE CITY COUNCIL MEETING
DRAFT
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Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane, Engineer Brown, and Finance Director Burton
Absent:
Planning Director Nielsen
B.
Review Agenda
Mayor Love reviewed the Agenda. Engineer Brown requested Item 9A be deleted from the Agenda for
the evening. Councilmember Zerby requested Item 3D be removed from the Consent Agenda for further
discussion and consideration and moved to Item 8D.
Lizee moved, Garfunkel seconded, Approving the Agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. Board of Review Meeting, April 22, 2002
Turgeon moved, Garfunkel seconded, Approving the Board of Review Meeting Minutes of April 22,
2002, as presented. Motion passed 4/0/1, with Zerby abstaining due to absence at that meeting.
B.
City Council Regular Meeting, April 22, 2002
Lizee moved, Garfunkel seconded, Approving the City Council Regular Meeting Minutes of April
22, 2002, as presented. Motion passed 4/0/1, with Zerby abstaining due to absence at that meeting.
C. City Council Work Session Meeting, April 22, 2002
Garfunkel moved, Turgeon seconded, Approving the City Council Work Session Meeting Minutes
of April 22, 2002, as presented. Motion passed 4/0/1, with Zerby abstaining due to absence at that
meeting.
D. City Council Special Meeting, April 30, 2002
Zerby moved, Lizee seconded, Approving the City Council Special Meeting Minutes of April 30,
2002, as presented. Motion passed 5/0.
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REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 2 of 8
3. CONSENT AGENDA
Garfunkel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 02-038. "A Resolution Approving an Intoxicating
Liquor License On-Sale Intoxicating Liquor and Special Sunday Sales -
Minnetonka Country Club."
C. Adopting RESOLUTION NO. 02-039, "A Resolution Approving an Intoxicating
Liquor License Sunday and Club for the American Legion Post #259."
D.
Approval of the Agreement with Minnetonka Public Schools Community Education
and Services for Lifeguard Services for Crescent Beach (This item was removed
from the Consent Agenda and moved to Item 8D for further discussion and
consideration.)
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E. Adopting RESOLUTION NO. 02-040. "A Resolution Authorizing Advertisement
for Bids for Seal Coating."
F. Appeal for Additional Time to Comply with Notice to Remove
Appellant: Randy Carter
Location: 26550 Smithtown Road
G. Authorization to Enter into a Contract for Codification Services
H. Approval of Position Descriptions for Concession Supervisor and Concessionaire
I.
Adopting RESOLUTION NO. 02-041, "A Resolution Approving the Permanent
Appointment of Boyd Bailey as Engineering Technician ill."
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J. Adopting RESOLUTION NO. 02-042, "A Resolution Approving the Permanent
Appointment of Terry "Red" Tower as Light Equipment Operator."
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PRESENTATIONS
A. Presentation by the Legacy Foundation
Michael Reichart, of the Legacy Foundation, thanked Council for the opportunity to provide information
on the Legacy Foundation to the Council. Mr. Reichart explained the mission of the Legacy Foundation
was to adopt significant lake-area projects that enhance its livability by providing the leadership, vision,
REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 3 of 8
and ability to marshal the diverse resources available. In addition the Legacy Foundation would exist to
coordinate the necessary inter-jurisdictional approvals and support that were necessary for successful
completion of each endeavor. Further, he explained the challenge to each endeavor was to make sure it
was consistent with the heritage of the lake area; would further the preservation of the assets the area has
to offer; and would, in some way, benefit every resident and visitor, as well as being aesthetically
pleasing, environmentally correct, an unequivocal improvement to the entire lake community, and be
done within a carefully managed budget.
Mayor Love thanked Mr. Reichart for his presentation, noting the goals of the Foundation seemed to
mirror those of the Council with regard to blending recreational areas and public services, and to the
extent possible, looking for common goals. He stated he appreciated the involvement of the private
sector, as he believed it the only way possible to move forward in these endeavors.
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Councilmember Zerby questioned the status of The Commons project in Excelsior. Mr. Reichart
explained the Foundation had undertaken the project of generating consensus regarding revitalizing The
Commons. He stated there was consensus for improving the visitor access to the business district and
The Commons by boat, and providing dockage for local City residents wanting to dock boats near The
Commons. Further, the project included focusing on accommodating visitors to the Excelsior business
district. He noted the project also provided the opportunity to work with other lake area cities to provide
better access to cities from the lake.
Councilmember Zerby also questioned whether plans had been made to meet with the City's Park
Commission. Mr. Reichart stated it was important to seek consensus among the communities and work
together to support efforts for the lake area. He stated he would contact Administrator Dawson to set up a
meeting with the Park Commission regarding appropriate projects of the Legacy Foundation. Mr.
Reichart thanked the Council for its questions and input regarding future projects for the Foundation.
6. PARKS
A. Report on Park Commission Meeting Held April 23, 2002
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Commissioner Meyer reported on matters considered and actions taken at the April 23, 2002, Park
Commission Meeting (as detailed in the minutes of that meeting).
Mayor Love commented he was concerned for the implementation of a "dog park" in the City as there
was limited green space in the City, and he wanted to be sure all user groups were being benefited by the
City's park system.
Councilmember Zerby questioned whether interviews had been conducted by the City consultant
regarding the Master Plan for the City Parks. Engineer Brown explained that had not been part of the
expectation from the consultant. Councilmember Zerby stated he was concerned revisions were being
made to the current Master Plan for the Parks with out having a long-range vision from the users of the
parks. Park Commission Chair Arnst was in the audience and stated that information was being collected
by the Park Commission and would be available in the fall of this year.
Councilmember Turgeon encouraged the Park Commission to keep an open mind when considering all
options in planning for needs of all user groups within the City parks. She also stated she was very
excited the Park Commission was working on a Master Plan for the City parks that would benefit
residents into the future.
REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 4 of8
B. Accepting Business Plan for "The Depot" at Eddy Station
Engineer Brown explained a business plan had been developed for a concession stand located within
Eddy Station in Freeman Park. He stated the stand had been named "The Depot", reflecting the local
history of Eddy Station and the nearby area. He reviewed demographics of current park users, the
potential products to be sold, required equipment, labor costs, and fmancial considerations for starting a
business such as this one.
Councilmember Lizee stated the submitted proposal was terrific in its detail for the proposed concession
stand. She noted it was exciting to see the amount of detail included in the business report and marketing
aspects of the proposal. Further, she noted the research indicated it would be a good endeavor, and she
stated she would like to see the concession stand open for business as soon as possible. Mayor Love
stated he thought it wonderful, but was concerned for the lack of listing all overhead costs in the start,.up
phase of the stand. Councilmember Zerby also stated he thought it was a great report. In addition, he
questioned potential risks and liabilities, security at the site, and possible conflicts with other planned
events. Councilmember Garfunkel suggested the stand be open on Sundays, in addition to other days of
the week.
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Turgeon moved, Lizee seconded, to Accept the Business Proposal and give the project the highest
priority in implementation. Motion passed 5/0.
7. PLANNING
Commissioner Woodruff reported on matters considered and actions taken at the May 7, 2002, Planning
Commission Meeting (as detailed in the minutes of that meeting).
A. Temporary Sign Permit - Shorewood Market (a.k.a. ICO, a.k.a. Total Gas)
Applicant: Ford Thatcher
Location: 5680 County Road 19
Administrator Dawson explained, in the absence of Director Nielsen, the next two items were related to
the same property. He explained the applicant intended to reopen the formal Total Gas
station/convenience store at 5680 Manitou Road and had requested approval of sign permits for the site. .
In order to open in the next week, the applicant was requesting a temporary sign permit for a 3' x 8'
banner.
B. Sign Permit - Shorewood Market
Applicant: Ford Thatcher
Location: 5680 County Road 19
With regard to the permanent signage being requested, Administrator Dawson explained the matter
became more complex. The sign the applicant proposed complied with size and quantity requirements of
the Zoning Code. This site was allowed to have three signs, one of which could be freestanding. The
applicant proposed two wall signs to be located on the west side of the building as well as use of the
existing freestanding pylon sign structure located in the southeast comer of the site. Administrator
Dawson noted the complicating issue was the nonconforming billboard on the site. Director Nielsen had
recommended that any approval of the permanent sign permit be subject to the removal of the billboard
within 30 days as directed to the billboard company in a letter from the American Legion, as the Legion
had entered into a prior lease agreement with the billboard company regarding this signage. Further,
REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 5 of 8
Director Nielsen had noted the new signs could not be erected until the City would receive a copy of that
letter. Administrator Dawson noted this issue remained unresolved as of this date.
Zerby moved, Garfunkel seconded, Approving the Temporary Sign Permit, and to continue
consideration of the Sign Permit for permanent signage to May 28, 2002, for Ford Thatcher, of
Shorewood Market, 5680 County Road 19. Motion passed 5/0.
8. GENERAL
A. Amendment to the Joint Powers Agreement for Excelsior Fire District
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Administrator Dawson explained in August, 2000, three years of work culminated in the establishment of
the Excelsior Fire District as the mayors of the five cities signed the Joint Powers Agreement that created
it. In setting up the new organization, one of the key matters for the City of Excelsior was the
commitment of all the cities to providing new facilities for the Fire Department in a relatively short
timeframe. Duration and Dissolution of this district was to take place by December 31, 2002, should a
Capital Improvement/Finance Plan not be adopted by July 1, 2002. Administrator Dawson explained that
the City of Excelsior had proposed, and the EFD Board had had recommended approval of, an
amendment at this time due to the currently proposed schedule for construction of the Joint Public Safety
Facility.
Garfunkel moved, Turgeon seconded, Adopting RESOLUTION NO. 02-043, "A Resolution
Approving the First Amendment to the Excelsior Fire District Joint Powers Agreement." Motion
passed 5/0.
B. Establishing Polling Locations for the 2002 Elections
Administrator Dawson explained the City must adopt a resolution establishing the location of the polling
locations for each voting precinct by June 11, 2002 for the 2002 Elections. He stated the following
locations would be used as polling sites with a site needing to be determined for Ward 3, Precinct 1.
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Ward I, Precinct 1:
Ward 1, Precinct 2:
Ward 2, Precinct 1:
Ward 4, Precinct 1:
LaBore Residence, 4445 Enchanted Point
Minnewashta Church, 26710 W. 62nd Street
City Hall, 5755 Country Club Road
Excelsior Covenant Church, 19955 Excelsior Blvd.
With regard to Ward 3, Precinct 1, Administrator Dawson stated three possible polling sites had been
determined. Of the three sites visited by Staff, he noted the Excelsior United Methodist Church seemed
particularly suitable, as it was more centrally located within the precinct.
Lizee moved, Zerby seconded, Adopting RESOLUTION NO. 02-044, "A Resolution Approving
Polling Locations for the City of Shorewood." Motion passed 5/0.
In response to Councilmember Turgeon's question, Administrator Dawson explained, voters would be
notified by mail, newsletter, newspaper, and via the City's web site about the new polling locations within
the City.
REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 6 of8
C. Discussion on Public Safety Facilities
Administrator Dawson reviewed progress made on the Public Safety facilities to this point in time, noting
the governing boards of the Excelsior Fire District (EFD) and South Lake Minnetonka Police Department
(SLMPD) endorsed the fire and police facilities, with the understanding continued efforts be made to
reduce the anticipated cost of the plans. A Joint Work Session of the five City Councils was convened on
May 1, 2002, in order to present the proposal recommended by the governing boards. Through May 14,
2002, each individual City Council would discuss the proposed project. As part of this discussion, the
Councils were expected to provide direction to their representative on the public safety governing boards
about any changes, parameters, or conditions believed appropriate regarding the project. He also noted
the building budget must be approved by June 14,2002, for construction to begin by November 1,2002.
Administrator Dawson then briefly reviewed the financing for the project explaining this fmancing would
be secured through the Shorewood Economic Development Authority (EDA), with the use of lease
revenue financing. He explained the project costs were based upon the current funding formula and upon
100% ad valorem in 2010, as called for in the Joint Powers Agreement. Next, Administrator Dawson
reviewed procedural matters for the EFD and SLMPD, as well as the Cities of Shorewood and .
Deephaven, and the Shorewood EDA.
Administrator Dawson noted the presence ofEFD Chief DuCharme and SLMPD Chief Litsey at tonight's
meeting for presentations and questions.
Chief Litsey reviewed the history of the planning process for the Public Safety Facility, the police station,
and the need for partnering with the EFD. In addition, he reviewed the proposed plans for the site as well
as advantages to the proposed layout of the facility demonstrating space needs and potential for future use
within the building.
Chief DuCharme stated the EFD had been assigned the task of designing a fire station that would meet the
needs of the community many decades into the future. He explained the proposed design included plans
that would allow the EFD to comply with mandated criteria and activities as well as preserve the
character of the surrounding neighborhood. He also noted the challenges to the existing topography of
the site in the design process. He then reviewed the proposed layout of the EFD portion of the building.
Mayor Love stated he appreciated the cost analysis that had been prepared for the project, noting the total
cost of the main station was expected to be approximately$12,300,OOO, and the cost of the East Side
facility was expected to cost approximately $2,060,000.
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Councilmember Turgeon stated she understood the need for the facility, but believed the cost needed to
be justified to taxpayers. She questioned whether any comparisons had been conducted with other local
cities also building new facilities. Also, she expressed concern for providing information to area residents
about the cost of the project, as well as advantages and disadvantages for the proposed design plans.
Chief DuCharme explained comparisons had been conducted with the proposed design plans for the new
public safety facilities in the Cites of Long Lake and Mound. He explained there were similarities and
differences in the proposed facilities for each municipality; however, he anticipated the total cost for the
facility in Mound would be approximately the same amount as the EFD West Station. Mayor Love
reviewed the process to be utilized for providing information to residents once the final design plans were
in place. He also thought it important to point out the impact of insurance ratings on municipalities as the
new Public Safety Facility could potentially cause a substantial reduction in home insurance rates, and
possibly offset the expenditure for local taxpayers.
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REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 70f8
Councilmember Zerby questioned the next steps in the design process for the member cities of the Joint
Powers Agreement, and noted the size ofthe lobby to be undersized for its intended purpose.
Mayor Love explained the requirements of the design process for the Council at this time and thanked the
Chiefs for their presentations and presence at this meeting.
D. Approval of the Agreement with Minnetonka Public Schools Community Education
and Services for Lifeguard Services for Crescent Beach (This item was moved from
Item 3D.)
This matter was discussed prior to Item 8C on this evening's Agenda. Councilmember Zerby stated he
had requested this item be removed from the Consent Agent to receive further discussion and
consideration as he wondered about the possibility of having the Park Commission and City handle hiring
oflifeguard services for Crescent Beach.
Councilmember Lizee noted difficulty in hiring lifeguards for local beaches. In addition, Administrator
Dawson explained lifeguards employed by MCES were often rotated among the South Lake Minnetonka
area beaches.
Zerby moved, Lizee seconded, Approving and Authorizing the City Administrator to Execute the
Agreement for 2002 Lifeguard Services with Minnetonka Community Education Services. Motion
passed 5/0.
9. ENGINEERING/PUBLIC WORKS
A. Authorization for Engineering proposal for Smithtown Road Improvement Project
This item was removed from this evening's Agenda. Engineer Brown noted it would appear on a later
Council Meeting Agenda when a complete proposal was available.
10. REPORTS
A.
Administrator & Staff
1. Gideon Glen
2. County Road 19 Intersection
3. Glen Road Area Drainage Project
Engineer Brown explained the projects discussed as part of Item lOA were all interrelated. With regard to
the Gideon Glen project, He noted the Minnehaha Creek Watershed District was continuing to review the
project and a meeting would be scheduled soon to discuss findings.
Regarding the County Road 19 intersection project, he stated plans would take approximately six weeks
to be reviewed for Minnesota State Aid funding.
The Glen Road Area Drainage project plans continued to be reviewed by the Minnehaha Creek
Watershed District as well. Engineer Brown stated the tile system in the Glen Road area had been
obstructed and had backed up in the recent rainfall. He noted the Public Works crew had been successful
in opening the clogged drain tile system and allowed the water to drain in an effort to remedy the situation
REGULAR CITY COUNCIL MEETING MINUTES
May 13, 2002
Page 80f8
prior to final design approval by the MCWD. Engineer Brown commended the crew for being inventive
and enthusiastic in a messy, nasty job.
B. Mayor & City Council
Attorney Keane explained a recent ruling of the Minnesota Supreme Court regarding confidentiality
issues involved in calling for an Executive Session as part of a City Council Meeting.
11. ADJOURN
Zerby moved, Garfunkel seconded, adjourning the Regular City Council Meeting of May 13, 2002,
at 10:12 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
John Garfunkel, Acting Mayor
Craig W. Dawson, City Administrator
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PAYABLESAPPROVALS
For 5/28/02 Council Meeting
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Prepared by: (J~ ~
Catherine EIke, r. Accountant
Reviewed by:
Bonnie Burton, Finance Director
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Date: !::;-023-0d.
Date: ~!zq0 Z-
Date: O&}. ~ 3.0/
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Check Approval List for 5/28/02 Council Meeting
of
Check # Vender Name Description Check Date Invoice # Amount
32821 ADT SECURITY CAMERAS FOR EDDY STATION 5/16/02 $6,679.68
TOTAL FOR ADT SECURITY $6,679.68
32822 ADVANCED IMAGING S MONTHLY MAINT 5/16/02 7034 $150.00
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $150.00
32823 ANDERSON, KRISTI B. 1 ST HALF MAY INVOICE 5/16/02 $120.00
32823 ANDERSON, KRISTI B. 1 ST HALF MAY INVOICE 5/16/02 $180.00
TOTAL FOR ANDERSON, KRIST! B. $300.00
32824 BURTON, BONNIE MILEAGElGFOA CONF EXP 5/16/02 $993.09
TOTAL FOR BURTON, BONNIE $993.09
32825 CULLIGAN BOTTLED W 5/16/02 41188 $12.00
TOTAL FOR CULLIGAN BOTTLED WATER $12.00
32826 DEPT OF NATURAL RE DNR PERMIT FEES 5/16/02 $533.07
TOTAL FOR DEPT OF NATURAL RESOURCES . $533.07
32827 GOVT FINANCE OFCRS REPTG MODEL GUIDE 5/16/02 $10.00
TOTAL FOR GOVT FINANCE OFCRS ASSOC $10.00
32828 HERMEL WHOLESALE 5/16/02 351462 $8.90 .
TOTAL FOR HERMEL WHOLESALE $8.90
32829 JOHN HALEY OVERPYMT OF SURCHG-19230 CO 5/16/02 $20.00
TOTAL FOR JOHN HALEY $20.00
32830 KINKO'S RECORD DRAWING COPIES 5/16/02 62100036399 $15.98
32830 KINKO'S RECORD DRAWING COPIES 5/16/02 62100036399 $15.97
TOTAL FOR KINKO'S $31.95
32831 MCFOA MEMBERSHIP DUES 5/16/02 $40.00
TOTAL FOR MCFOA $40.00
32832 METRO COUNCil ENVI APRIL SAC REPORT 5/16/02 $1,188.00
TOTAL FOR METRO COUNCIL ENVIRONMENT $1,188.00
32833 MIDWEST COCA-COLA 5/16/02 63276171 $104.45
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $104.45
32834 MN SUN PUBLICATION WARD MAP-ORDINANCE 384 5/16/02 505691 $286.00
TOTAL FOR MN SUN PUBLICATIONS $286.00
32835 NORTH STAR ICE 5/16/02 55212611 $90.00 .
32835 NORTH STAR ICE 5/16/02 55212806 $24.60
TOTAL FOR NORTH STAR ICE $114.60
32836 PAWS, CLAWS & HOOV MAY SVC 5/16/02 $127.80
TOTAL FOR PA WS, CLA WS & HOOVES PET $127.80
32837 PETTY CASH SPRING CLEAN-UP 5/16/02 $300.00
TOTAL FOR PE1TY CASH $300.00
32838 PIZZA HUT LUNCH FOR SPRING CLEANUP CRE 5/16/02 $50.25
TOTAL FOR PIZZA HUT $50.25
32839 QUALITY WINE & SPIRI 5/16/02 120379-00 ($16.00)
32839 QUALITY WINE & SPIRI 5/16/02 121952-00 $367.98
32839 QUALITY WINE & SPIRI 5/16/02 121953-00 $502.57
32839 QUALITY WINE & SPIRI 5/16/02 122265-00 $109.96
32839 QUALITY WINE & SPIRI 5/16/02 122265-00 $1,516.95
32839 QUALITY WINE & SPIRI 5/16/02 122284-00 $338.86
32839 QUALITY WINE & SPIRI 5/16/02 122284-00 $1,565.55
32839 QUALITY WINE & SPIRI 5/16/02 122285-00 $1,055.10
32839 QUALITY WINE & SPIRI 5/16/02 122285-00 $415.15
Check # Vender Name Description Check Date Invoice # Amount
'. TOTAL FOR QUAUTY WINE & SPIRITS CO $5,856.12
32840 RETROFIT RECYCLING RECYCLE FLUORESCENT BULBS 5/16/02 0019311-IN $64.28
32840 RETROFIT RECYCLING RECYCLE FLUORESCENT BULBS 5/16/02 0019311-IN $64.28
32840 RETROFIT RECYCLING RECYCLE FLUORESCENT BULBS 5/16/02 0019311-1N $64.29
TOTAL FOR RETROFIT RECYCUNG $192.85
32841 SEARS COMMERCIAL CHARLIE DAVIS -DRILL 5/16/02 525583 $194.37
TOTAL FOR SEARS COMMERCIAL CREDIT $194.37
32842 SWANDBY, DONALD MILEAGE/CELL PHONE 5/16/02 $13.33
32842 SWANDBY, DONALD MILEAGE/CELL PHONE 5/16/02 $27.16
32842 SWANDBY, DONALD MILEAGE/CELL PHONE 5/16/02 $27.16
32842 SWANDBY, DONALD MILEAGE/CELL PHONE 5/16/02 $27.15
32842 SWANDBY, DONALD MILEAGE/CELL PHONE 5/16/02 $13.33
32842 SWANDBY, DONALD MILEAGE/CELL PHONE 5/16/02 $13.33
TOTAL FOR SWANDBY, DONALD $121.46
32843 BELLBOY BAR SUPPLY 5/22/02 35514100 $39.00
TOTAL FOR BELLBOY BAR SUPPLY $39.00
32844 BERRY COFFEE CO 5/22/02 284624 $44.00
32844 BERRY COFFEE CO 5/22/02 284625 $22.00'
. TOTAlJ FOR BERRY COFFEE CO $66.00
32845 CRAGUN'S CONFEREN C DAWSON - MCMA CONFERENCE 5/22/02 432669-1 $205.78
TOTAL FOR CRAGUN'S CONFERENCE CENTER $205.78
32846 DAKOTA COUNTY FERTILIZER BROCHURE DESIGN 5/22/02 294 $167.00
TOTAL FOR DAKOTA COUNTY $167.00
32847 DELL MARKETING L.P. MONITORS 5/22/02 825162399 $459.92
TOTAL FOR DELL MARKETING LP. $459.92
32848 EAST SIDE BEVERAGE 5/22/02 234743 $994.75
32848 EAST SIDE BEVERAGE 5/22/02 234743 $19.60
32848 EAST SIDE BEVERAGE 5/22/02 234744 $1,291.10
TOTAL FOR EAST SIDE BEVERAGE COMPAN $2,305.45
32849 FRIENDS SO. SHORE S 5/23/02 PLANNING COMM MTG 5/22/02 $50.00
TOTAL FOR FRIENDS SO. SHORE SR CTR $50.00
32850 GOVT FINANCE OFCRS MEMBERSHIP 8/1/02 - 7/31/03 5/22/02 0023003-02 $135.00
. TOTAL FOR GOVT FINANCE OFCRS ASSOC $135.00
32851 HENNEPIN CTY COMM CONCESSION FEE 5/22/02 $164.00
TOTAL FOR HENNEPIN CTY COMMUNITY HEALTH $164.00
32852 HERMEL WHOLESALE 5/22/02 352710 $395.52
32852 HERMEL WHOLESALE 5/22/02 352710 $91.41
32852 HERMEL WHOLESALE 5/22102 352715 $593.28
32852 HERMEL WHOLESALE 5/22/02 352716 $34.87
32852 HERMEL WHOLESALE 5/22/02 352716 $560.32
TOTAL FOR HERMEL WHOLESALE $1,675.40
32853 ICMA RETIREMENT TR 5/21/02 PAYROLL DEDUCTIONS 5/22/02 $1,040.28
TOTAL FOR 1CMA RETIREMENT TRUST-457 $1,040.28
32854 KENNEDY & GRAVEN PUBLIC LAW UPDATE SEMINAR 5/22/02 $50.00
TOTAL FOR KENNEDY & GRA VEN $50.00
32855 LANDSCHUTE GROUP I REF PERMIT FEE-531O ELMRIDGE C 5/22/02 $25.00
32855 LANDSCHUTE GROUP I REF PERMIT FEE-5310 ELMRIDGE C 5/22/02 $518.75
TOTAL FOR LANDSCHUTE GROUP INC $543.75
32856 LUGOWSKI, JOSEPH SEC 125 REIMBURSEMENT 5/22/02 $178.02
TOTAL FOR LUGOWSKI, JOSEPH $178.02
Check # Vender Name Description Check Date Invoice # Amount
32857 MARK VII 5/22/02 822 $3.00 _r
TOTAL FOR MARK VII $3.00
32858 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 5/22/02 $173.51
TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51
32859 NORTH STAR ICE 5/22/02 55213304 $44.88
32859 NORTH STAR ICE 5/22/02 55213306 $42.60
TOTAL FOR NORTH STAR ICE $87.48
32860 PAZANDAK, JOSEPH MILEAGE 5/6/02 - 5/17/02 5/22/02 $70.45
TOTAL FOR PAZANDAK, JOSEPH $70.45
32861 PERA 5/21/02 PAYROLL DEDUCTIONS 5/22/02 $2,298.59
32861 PERA 5/21/02 PAYROLL DEDUCTIONS 5/22/02 $2,492.36
TOTAL FOR PERA $4,790.95
32862 QUALITY WINE & SPIRI 5/22/02 124625-00 $241.36
32862 QUALITY WINE & SPIRI 5/22/02 124626-00 $90.98
32862 QUALITY WINE & SPIRI 5/22/02 124627-00 $900.07
32862 QUALITY WINE & SPIRI 5/22/02 124833-00 $2,310.89
32862 QUALITY WINE & SPIRI 5/22/02 124834-00 $659.34
32862 QUALITY WINE & SPIRI 5/22/02 124835-00 $306.19
32862 QUALITY WINE & SPIRI 5/22/02 124835-00 $1,230.50 .
32862 QUALITY WINE & SPIRI 5/22/02 124967-00 ($94.20)
TOTAL FOR QUALITY WINE & SPIRITS CO $5,645.13
32863 RANDALL, DANIEL WATER LICENSE FEE 5/22/02 $23.00
TOTALf'OR RANDALL, DANIEL $23.00
32864 SAM'S CLUB 5/22/02 043002STMT $5.61
32864 SAM'S CLUB 5/22/02 043002STMT $143.86
32864 SAM'S CLUB 5/22/02 043002STMT $103.69
32864 SAM'S CLUB 5/22/02 043002STMT $26.24
32864 SAM'S CLUB 5/22/02 043002STMT $26.23
32864 SAM'S CLUB 5/22/02 043002STMT $5.61
32864 SAM'S CLUB 5/22/02 043002STMT $5.60
32864 SAM'S CLUB 5/22/02 043002STMT $26.24
TOTAL FOR SAM'S CLUB $343.08
32865 STARK, BRUCE WATER LICENSE FEE 5/22/02 $23.00
TOTAL FOR STARK, BRUCE $23.00 .
32866 SUN PATRIOT NEWSP WARD MAP NOTICE 5/22/02 155 $282.58
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $282.58
32867 THORPE DISTRIBUTIN 5/22/02 252039C ($24.30)
32867 THORPE DISTRIBUTIN 5/22/02 259573 $602.65
32867 THORPE DISTRIBUTIN 5/22/02 259574 $655.85
32867 THORPE DISTRIBUTIN 5/22/02 259574 $11.50
TOTAL FOR THORPE DISTRIBUTING COMPA $1,245.70
32868 TRI COUNTY BEVERAG 5/22/02 116182 $197.80
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $197.80
32869 UNIVERSITY OF MINNE MUNICIPAL CLERKS FEE 5/22/02 $345.00
TOTAL FOR UNIVERSITY OF MINNESOTA $345.00
32870 XCEL ENERGY 5/22/02 1351-508-06 $458.70
32870 XCEL ENERGY 5/22/02 1732-704-10 $2,317.35
32870 XCEL ENERGY 5/22/02 .2095-300-56 $1,559.26
TOTAL FOR KCEL ENERGY $4,335.31
32871 BELLBOY BAR SUPPLY 5/29/02 35525900 $16.40
32871 BELLBOY BAR SUPPLY 5/29/02 35539800 $31.00
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR BEllBOY BAR SUPPLY $47.40
32872 BELLBOY CORPORATI 5/29/02 23683800 $441.00
32872 BELLBOY CORPORATI 5/29/02 23707900 $669.65
32872 BELLBOY CORPORATI 5/29/02 23708000 $656.00
32872 BELLBOY CORPORATI 5/29/02 23708100 $606.45
32872 BELLBOY CORPORATI 5/29/02 23731800 $405.50
32872 BELLBOY CORPORATI 5/29/02 23752800 $196.85
32872 BELLBOY CORPORATI 5/29/02 23752900 $262.00
32872 BELLBOY CORPORATI 5/29/02 23753000 $785.34
TOTAL FOR BELLBOY CORPORATION $4,022.79
32873 BRYAN ROCK PRODUC 5/29/02 6185 $962.45
TOTAL FOR BRYAN ROCK PRODUCTS, INC. $962.45
32874 BUREAU OF ALCOHOL, TAX ID 41-6008060 5/29/02 $250.00
32874 BUREAU OF ALCOHOL, TAX ID 4H005142 5/29/02 $250.00
32874 BUREAU OF ALCOHOL, TAX ID 41-6005142 5/29/02 $250.00
TOTALFOR BUREAU OF ALCOHOL, TOBACCO $750.00
32875 DALE GREEN CO 5/29/02 3125 $438.78
TOTAL FOR DALE GREEN CO $438.78
. 32876 DAWSON, CRAIG MCMA CONFERENCE EXPENSES/M 5/29/02 $226.85
TOTAL FOR DAWSON, CRAIG $226.85
32877 DAY DISTRIBUTING 5/29/02 175303 $238.90
32877 DAY DISTRIBUTING 5/29/02 175609 $539.30
32877 DAY DISTRIBUTING 5/29/02 175610 $996.85
32877 DAY DISTRIBUTING 5/29/02 176447 $1,250.65
32877 DAY DISTRIBUTING 5/29/02 176449 $844.60
32877 DAY DISTRIBUTING 5/29/02 176450 $397.00
TOTAL FOR DAY DISTRIBUTING $4,267.30
3287~ EAST SIDE BEVERAGE fj/29/02 237109 $409.50
32878 EAST SIDE BEVERAGE 5/29/02 237124 $2,058.55
32878 EAST SIDE BEVERAGE 5/29/02 237852 $19.60
32878 EAST SIDE BEVERAGE 5/29/02 237852 $835.10
32878 EAST SIDE BEVERAGE 5/29/02 237853 $19.60
32878 EAST SIDE BEVERAGE 5/29/02 237853 $534.60
32878 EAST SIDE BEVERAGE 5/29/02 240076 $896.60
. TOTAL FOR EAST SIDE BEVERAGE COMPAN $4,773.55
32879 EXCELSIOR ACE HARD ICE MELT 5/29/02 510271 $14.90
32879 EXCELSIOR ACE HARD MISC PW SUPPLIES 5/29/02 510671 $7.43
32879 EXCELSIOR ACE HARD DRILL BITS 5/29/02 511082 $4.73
32879 EXCELSIOR ACE HARD BULBS/FASTENERS 5/29/02 511100 $18.47
32879 EXCELSIOR ACE HARD PLBG SUPPLIES 5/29/02 511208 $4.44
32879 EXCELSIOR ACE HARD PLBG SUPPLIES 5/29/02 511222 $5.08
32879 EXCELSIOR ACE HARD MISC PW SUPPLIES 5/29/02 512065 $6.42
32879 EXCELSIOR ACE HARD HARDWARE 5/29/02 513582 $6.35
32879 EXCELSIOR ACE HARD KEYBLANKS 5/29/02 513971 $7.09
TOTAL FOR EXCELSIOR ACE HARDWARE $74.91
32881 GRIGGS, COOPER & C 5/29/02 538199 $694.06
32881 GRIGGS, COOPER & C 5/29/02 538200 $2,657.57
32881 GRIGGS, COOPER & C 5/29/02 538204 $771.16
32881 GRIGGS, COOPER & C 5/29/02 538205 $1,522.41
32881 GRIGGS, COOPER & C 5/29/02 538215 $628.06
32881 GRIGGS, COOPER & C 5/29/02 538216 $1,840.90
32881 GRIGGS, COOPER & C 5/29/02 541040 $259.18
32881 GRIGGS, COOPER & C 5/29/02 541041 $129.59
Check # Vender Name Description Check Date Invoice # Amount
32881 GRIGGS, COOPER & C 5/29/02 541042 $129.59
32881 GRIGGS, COOPER & C 5/29/02 541101 $614.60
32881 GRIGGS, COOPER & C 5/29/02 541102 $308.80
32881 GRIGGS, COOPER & C 5/29/02 541103 $306.80
32881 GRIGGS, COOPER & C 5/29/02 541143 $0.95
32881 GRIGGS, COOPER & C 5/29/02 541359 $386.30
32881 GRIGGS, COOPER & C 5/29/02 541360 $1,570.10
32881 GRIGGS, COOPER & C 5/29/02 541364 $117.90
32881 GRIGGS, COOPER & C 5/29/02 541365 $919.12
32881 GRIGGS, COOPER & C 5/29/02 541372 $133.55
32881 GRIGGS, COOPER & C 5/29/02 541373 $24.95
32881 GRIGGS, COOPER & C 5/29/02 541373 $1,546.18
32881 GRIGGS, COOPER & C 5/29/02 586933 ($7.12)
TOTAL FOR GRIGGS, COOPER & COMPANY $14,554.65
32882 H & H INDUSTRIES, INC BULBS 5/29/02 271318 $222.23
32882 H & H INDUSTRIES, INC BULBS 5/29/02 271448 $234.28
TOTAL FOR H & H INDUSTRIES, INC. $456.51
32883 HAWKINS WATER TRE 5/29/02 OM 73815 $60.00
TOTAL FOR HAWKINS WATER TREATMENT $60.00
32884 HOISINGTON/KOEGLE FREEMAN PK ANALYSIS 5/29/02 $480.00 .
32884 HOISINGTON/KOEGLE VISIONING PROJECT 5/29/02 $1,067.52
TOTAL FOR HOISINGTON/KOEGLER GROUP $1,547.52
32885 HONEYWELL REPL BATTERY-ALARM SYSTEM 5/29/02 796PS758 $121.63
TOTAL FOR HONEYWELL $121.63
32886 HOPKINS PARTS COM OIUAIR FILTERS 5/29/02 76620 $41.48
32886 HOPKINS PARTS COM AIR FILTERS 5/29/02 76722 $8.35
TOTAL FOR HOPKINS PARTS COMPANY $49.83
32887 ICMA MEMBERSHIP RE MEMBERSHIP RENEW 7/1/02 - 6/30/ 5/29/02 $541.00
TOTAL FOR ICMA MEMBERSHIP RENEWALS $541.00
32888 JOHNSON BROS L10U 5/29/02 1398869 $1,248.96
32888 JOHNSON BROS L10U 5/29/02 1398870 $225.99
32888 JOHNSON BROS L10U 5/29/02 1398871 $954.77
32888 JOHNSON BROS L10U 5/29/02 1398872 $194.30
32888 JOHNSON BROS L10U 5/29/02 1398872 $528.03
32888 JOHNSON BROS L10U 5/29/02 1398876 $431.43 .
32888 JOHNSON BROS L10U 5/29/02 1398877 $637.88
32888 JOHNSON BROS L10U 5/29/02 1401814 $568.40
32888 JOHNSON BROS L10U 5/29/02 1401815 $524.65
32888 JOHNSON BROS L10U 5/29/02 1401816 $89.94
32888 JOHNSON BROS L10U 5/29/02 1401817 $33.10
32888 JOHNSON BROS L10U 5/29/02 1401818 $347.55
32888 JOHNSON BROS L10U 5/29/02 1401818 $443.75
32888 JOHNSON BROS L10U 5/29/02 1401819 $205.05
32888 JOHNSON BROS L10U 5/29/02 1401820 $273.03
32888 JOHNSON BROS L10U 5/29/02 1401821 $922.44
32888 JOHNSON BROS L10U 5/29/02 1401826 $82.15
32888 JOHNSON BROS L10U 5/29/02 1401827 $33.10
32888 JOHNSON BROS L10U 5/29/02 1401828 $225.87
TOTAL FOR JOHNSON BROS LIQUOR CO. $7,970.39
32889 MARK VII 5/29/02 406365 $1,265.55
32889 MARK VII 5/29/02 406366 $12.45
32889 MARK VII 5/29/02 406368 $1,889.20
32889 MARK VII 5/29/02 406378 $979.40
Mn..?~ ?nn? Page 5 of 8
Check # Vender Name Description Check Date Invoice # Amount
32889 MARK VII 5/29/02 406379 $21.95
32889 MARK VII 5/29/02 409455 $1,452.85
32889 MARK VII 5/29/02 409456 $12.00
32889 MARK VII 5/29/02 409457 $23.70
32889 MARK VII 5/29/02 409464 $1,048.10
32889 MARK VII 5/29/02 409465 $35.40
32889 MARK VII 5/29/02 409466 $701.50
TOTAL FOR MARK VII $7,442.10
32890 MARLIN'S TRUCKING 5/29/02 10929/62 $54.00
32890 MARLIN'S TRUCKING 5/29/02 10929/62 $54.00
32890 MARLIN'S TRUCKING 5/29/02 10930/63 $89.55
32890 MARLIN'S TRUCKING 5/29/02 10930/63 $89.55
32890 MARLIN'S TRUCKING 5/29/02 10931/64 $33.30
32890 MARLIN'S TRUCKING 5/29/02 10931/64 $33.30
TOTAL FOR MARLIN'S TRUCKING $353.70
32891 MEDICA JUNE PREMIUMS 5/29/02 10215210220 $99.27
32891 MEDICA JUNE PREMIUMS 5/29/02 10215210220 $694.84
32891 MEDICA JUNE PREMIUMS 5/29/02 10215210220 $997.86
32891 MEDICA JUNE PREMIUMS 5/29/02 10215210220 $5,492.65
. 32891 MEDICA JUNE PREM 5/29/02 10215212545 $272.02
32891 MEDICA JUNE PREM 5/29/02 10215212545 $3,113.12
TOTAL FOR MEDICA $10,669.76
32892 METRO COUNCIL ENVI JUNE WASTEWATER 5/29/02 738642 $26,133.40
TOTAL FOR METRO COUNCIL ENVIRONMENT $26,133.40
32893 MIDWEST COCA-COLA 5/29/02 63281122 $164.75
32893 MIDWEST COCA-COLA 5/29/02 63281148 $225.67
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $390.42
32894 MUNITECH, INC. JUNE SVCS 5/29/02 7881 $3,400.00
32894 MUNITECH, INC. JUNE SVCS 5/29/02 7881 $&,100.00
T01'A/4 FOR MUNITECH, INC. $8,500.00
32895 NORTHERN TOOL & EO DISCHARGE HOSE 5/29/02 6277360 $58.56
32895 NORTHERN TOOL & EO PW SUPPLIES 5/29/02 6277360A $109.24
TOTAL FOR NORTHERN TOOL & EQUIP CO $167.80
32896 OFFICE DEPOT 5/29/02 158041569-0 $311.16
. 32896 OFFICE DEPOT 5/29/02 158468986-0 $235.15
TOTAL FOR OFFICE DEPOT $546.31
32897 OLSEN COMPANIES MISC PW SUPPLIES 5/29/02 158538 $141.39
TOTAL FOR OLSEN COMPANIES $141.39
32898 OWL ENGINEERING & AT&T INTERMOD STUDY 5/29/02 1684 $525.00
TOTAL FOR OWL ENGINEERING & EMC TEST LAB $525.00
32899 PAUSTIS WINE COMPA 5/29/02 0188691 $866.25
32899 PAUSTIS WINE COMPA 5/29/02 0188887 ($22.00)
32899 PAUSTIS WINE COMPA 5/29/02 0188912 ($71.00)
32899 PAUSTIS WINE COMPA 5/29/02 0188983 $638.00
32899 PAUSTIS WINE COMPA 5/29/02 188690 $228.75
32899 PAUSTIS WINE COMPA 5/29/02 188692 $525.00
TOTAL FOR PAUSTIS WINE COMPANY $2,165.00
32900 PHILLIPS WINE & SPIRI 5/29/02 829932 $640.88
32900 PHILLIPS WINE & SPIRI 5/29/02 829933 $148.98
32900 PHILLIPS WINE & SPIRI 5/29/02 829933 $140.70
32900 PHILLIPS WINE & SPIRI 5/29/02 829934 $785.83
32900 PHILLIPS WINE & SPIRI 5/29/02 829935 $393.55
Check # Vender Name Description Check Date Invoice # Amount
32900 PHILLIPS WINE & SPIRI 5/29/02 829935 $128.10
32900 PHILLIPS WINE & SPIRI 5/29/02 829937 $696.30
32900 PHILLIPS WINE & SPIRI 5/29/02 829938 $23.04
32900 PHILLIPS WINE & SPIRI 5/29/02 829938 $59.75
32900 PHILLIPS WINE & SPIRI 5/29/02 83222 $347.20
32900 PHILLIPS WINE & SPIRI 5/29/02 832221 $1,150.55
32900 PHILLIPS WINE & SPIRI 5/29/02 832223 $104.50
32900 PHILLIPS WINE & SPIRI 5/29/02 832224 $1,251.61
32900 PHILLIPS WINE & SPIRI 5/29/02 832226 $162.90
TOTAL FOR PHILLIPS WINE & SPIRITS $6,033.89
32901 QWEST DEX 5/29/02 01126933500 $197.70
TOTAL FOR QWEST DEX $197.70
32902 QWEST 5/29/02 $49.83
TOTAL FOR QWEST $49.83
32903 SENSIBLE LAND USE C 5/29/02 SEMINAR 5/29/02 $30.00
TOTAL FOR SENSIBLE LAND. USE COALITN $30.00
32904 SO LK MTKA POLICE D JUNE MONTHLY BUDGET 5/29/02 $49,911.92
TOTAL FOR SO LK MTKA POLICE DEPT $49,911.92
32905 SOURCE PHOSPHORUS FERTILIZER BROCH 5/29/02 209451-10 $746.57 .
TOTAL FOR SOURCE $746.57
32906 THORPE DISTRIBUTIN 5/29/02 259734 $1,226.85
32906 THORPE DISTRIBUTIN 5/29/02 259735 $108.00
32906 THORPE DISTRIBUTIN 5/29/02 260165 $218.10
32906 THORPE DISTRIBUTIN 5/29/02 260167 $889.05
32906 THORPE DISTRIBUTIN 5/29/02 260167 $11.50
32906 THORPE DISTRIBUTIN 5/29/02 260168 $65.00
32906 THORPE DISTRIBUTIN 5/29/02 260269 $191.80
32906 THORPE DISTRIBUTIN 5/29/02 260415 $110.50
32906 THORPE DISTRIBUTIN 5/29/02 260431 $1,962.20
32906 THORPE DISTRIBUTIN 5/29/02 260897 $2,405.50
32906 THORPE DISTRIBUTIN 5/29/02 260898 $547.70
TOTAL FOR THORPE DISTRIBUTING COMPA $7,736.20
32907 TOLL GAS & WELDING FLOW METER OXYGEN 5/29/02 177450 $118.64
TOTAL FOR TOLL GAS & WELDING $118.64 .
32908 TONKA BAY-CITY OF JUNE RENT 5/29/02 $1,175.00
TOTAL FOR TONKA BAY-CITY OF $1,175.00
32909 TOTAL REGISTER SYS MAINT CONTRACT 5/29/02 13458 $975.00
32909 TOTAL REGISTER SYS MAINT CONTRACT 5/29/02 13459 $1,300.00
TOTAL FOR TOTAL REGISTER SYSTEMS $2,275.00
32910 TOWLE REAL ESTATE JUNE RENT 5/29/02 $4,825.44
TOTAL FOR TOWLE REAL ESTATE COMPANY $4,825.44
32911 TRI COUNTY BEVERAG 5/29/02 116524 $238.50
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $238.50
32912 TWIN CITY WATER CLI BACTERIA ANALYSIS - APRIL 5/29/02 8606 $60.00
TOTAL FOR TWIN CITY WATER CLINIC $60.00
32913 UNUM LIFE INSURANC JUNE L TO PREM 5/29/02 $21.41
32913 UNUM LIFE INSURANC JUNE L TO PREM 5/29/02 $26.56
32913 UNUM LIFE INSURANC JUNE L TO PREM 5/29/02 $12.98
32913 UNUM LIFE INSURANC JUNE L TO PREM 5/29/02 $227.07
TOTAL FOR UNUM LIFE INSURANCE CO $288.02
32914 US FILTER DISTRIBUTI WATER METERS/PARTS 5/29/02 8360751 $1,956.48
Check # Vender Name
Description
Check Date Invoice #
Amount
TOTAL FOR US FILTER DISTRIBUTION GROUP
32915 WINE COMPANY (THE) 5/29/02 078288
32915 WINE COMPANY (THE) 5/29/02 78287
32915 WINE COMPANY (THE) 5/29/02 78326
TOTAL FOR WINE COMPANY (THE)
32916 WORLD CLASS WINES, 5/29/02 119510
32916 WORLD CLASS WINES, 5/29/02 119512
32916 WORLD CLASS WINES, 5/29/02 119513
TOTAL FOR WORW CLASS WINES, INC
32917 WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE 5/29/02 01074-483-1
32917 WSB AND ASSOCIATE SMITHTOWN RD OVERLAY 5/29/02 01074-583-1
32917 WSB AND ASSOCIATE CUB FOODS SITE REVIEW 5/29/02 01074-591-0
32917 WSB AND ASSOCIATE 2001 STREET REHAB/RECON PROG 5/29/02 01074-602-0
32917 WSB AND ASSOCIATE GLEN RD STORMWATER PLAN 5/29/02 01074-632-0
32917 WSB AND ASSOCIATE CSAH 19@5MITHTOWN RD CTRY C 5/29/02 01388-001-0
32917 WSB AND ASSOCIATE CSAH 19@5MITHTOWN RD CTRY C 5/29/02 01388-001-0
TOTAL FOR WSB AND ASSOCIATES
32918 XCEL ENERGY 5/29/02 0145-009-26
. 32918 XCEL ENERGY 5/29/02 0408-607-95
32918 XCEL ENERGY 5/29/02 0615-308-36
32918 XCEL ENERGY 5/29/02 0677-702-26
32918 XCEL ENERGY 5/29/02 1285-101-66
32918 XCEL ENERGY 5/29/02 1373-808-26
32918 XCEL ENERGY 5/29/02 1440-708-46
32918 XCEL ENERGY 5/29/02 1564-303-36
32918 XCEL ENERGY 5/29/02 1605-305-56
32918 XCEL ENERGY 5/29/02 1724-866-54
32918 XCEL ENERGY 5/29/02 2001-503-26
TOTAL FOR XCEL ENERGY
32919 ZEE MEDICAL SERVICE FIRST AID SUPPLIES 5/29/02 54200220
TOTAL FOR ZEE MEDICAL SERVICE
TOTAL CHECKS
.
$1,956.48
$573.70
$675.60
$389.40
$1,638.70
$522.25
$186.50
$93.25
$802.00
$1,097.25
$1,781.00
$5,050.75
$611.00
$216.00
$19,021.00
$6,959.60
$34,736.60
$15.18
$56.61
$3.14
$482.00
$13.89
$8.06
$259.60
$8.00
$84.82
$67.82
$20.68
$1,019.80
$84.85
$84.85
$253,785;76
,. .."', , ' ,,: ".;: ,. "_" ",' - '. n' .. ~ .:' ..: . _, ,._ ".:" :
ijill;.sdaj~-Mayj3,
PAYROLL APPROVALS
For 5/28/02 Council Meeting
Prepared by: (l)t-:A.M~R_ C&
Catherine EIke, Sr. Accountant
Reviewed by:
Bonnie Burton, Finance Director
awson, City Administrator
Date: 5-d3-0~
.
Date: $~2---
Date: r/i. ~~ .()2
.
..
. Payroll Register
Check # Last Name First Name MI Check Amt Check Date
1544 BAILEY BOYD C 1,262.53 5/21/02
1545 BURTON BONNIE M 1,690.41 5/21/02
1546 DAVIS CHARLES S 1,261.23 5/21/02
1547 EISCHENS JAMES E 80 1.17 5/21/02
1548 ELKE CATHERINE M 752.10 5/21/02
1549 FASCHING PATRICIA L 770.40 5/21/02
1550 GARFUNKEL JOHN J 184.70 5/21/02
1551 GROUT TWILA R 766.12 5/21/02
1552 HELLING PAMELA J 491.71 5/21/02
1553 JOHNSON DENNIS D 1,263.50 5/21/02
1554 LIZEE CHRISTINE G 184.70 5/21/02
1555 LUGOWSKI JOSEPH P 1,194.89 5/21/02
1556 MASON BRADLEY J 1,097.07 5/21/02
. 1557 MOORE JULIE K 223.95 5/21/02
1558 MOTTER BROOKE A 601.12 5/21/02
1559 NIELSEN BRADLEY J 933.56 5/21/02
1560 PANCHYSHY JEAN M 1,078.12 5/21/02
1561 PAZANDAK JOSEPH E 1,416.91 5/21/02
1562 RANDALL DANIEL J 1,391.67 5/21/02
1563 SCHMID CHRISTOPHER E 768.39 5121/02
1564 SCHNEEWIN JACQUELYN K 1,014.98 5/21/02
1565 STARK BRUCE H 1,231.34 5/21/02 .
1566 SWANDBY DONALD R 1,742.45 5/21/02
1567 TOWER TERRY R 920.81 5/21/02
1568 TURGEON LAURA 184.70 5/21/02
1569 ZAVADA MITCHELL C 798.51 5/21/02
. 1570 ZERBY MICHAEL S 184.70 5/21/02
217292 BAKER RICHARD M 57.48 5/21/02
217293 BROWN LAWRENCE A 1,973.99 5/21/02
217294 CURTIS JOHN N 121.72 5/21/02
217295 DAWSON CRAIG W 1,649.14 5/21/02
217296 FIELD DALE F 148.76 5/21/02
217297 HELGESEN PATRICIA R 880.71 5/21/02
217298 HIRSCH DANA M 218.71 5/21/02
217299 LATTERNER SUSAN M 301.88 5/21/02
217300 LOVE CLIFFORD W 222.15 5/21/02
217301 MARRON RUSSELL R 40.10 5/21/02
217302 MASON MICHELLE L 121.72 5121/02
217303 OLIVEIRA CHRISTOPHER L 158.36 5/21/02
217304 PLATHE CRAIG V 104.38 5/21/02
217305 THURSTON DOROTHY M 200.03 5/21/02
Tuesday, May 21, 2002
Page 1 of2
t
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DA TE:
May 21, 2002
CC:
Mayor and City Council Members
Jean Panchyshyn, Executive SecretarylDeputy Cler~
Craig W. Dawson, City Administrator ~
Bradley J. Nielsen, Planning Director .
Larry Brown, Public Works Director/Cit Engineer ~
.
TO:
FROM:
RE: RECORDING SECRETARY SERVICES CONTRACT
The current Recording Secretary Service Contract dates back to November 1999 for Sally Keefe
and July 2000 for Kristi Anderson. During this 2-1/2 year time period, the contract has remained
unchanged. Staff recently received the attached request from Recording Secretary Sally Keefe to
consider an increase in the base rate for recording secretary services.
.
Staff believes it is not easy to find recording secretaries who are able to provide quality service.
We feel fortunate to contract with two Recording Secretaries who do provide the City with high-
quality, professional service, and who back each other up when needed. Sally Keefe has been
with us for approximately 2-1/2 years and Kristi Anderson for 2 years. Both have been
dependable and have increased their understanding and knowledge of City activities discussed at
Council and Commission meetings, thus improving their recording efforts. Staff is very much
satisfied with their work, and believes an increase in the contract rate is warranted.
A survey of area City recording services was conducted. Several area cities use Time Savers Off
Site Secretarial Service for recording services. The City of Orono contracts with individuals.
The table below shows the comparison of these services to Shorewood's current and proposed
contract rates.
.,. 36
ft
~~ PRINTED ON RECYCLED PAPER
.
,
Recording Secretary Service Contract
May 21, 2002
Page Two
Time Savers City of Orono Shorewood Shorewood
Length of Secretarial Contract Current Contract Proposed
Meeting Time Contract
Up to 1 hour $103 $135 $120 $150
1-2 hours $154 $135 $120 $150
2-3 hours $205 $160 $120 $150
3-4 hours $256 $190 $180 $200
4+ hours $25.50 for each $25 for each $180 $30 for each
add'I. ~ hour add'I. hour add'l. hour
Financial .
Staff has reviewed the 2002 budget for Recording Secretary Services and has projected the
expenses for the remainder of the year based on the new proposed contract rates. Sufficient funds
exist to enter into the new contract effective June 1, 2002.
Staff recommendation
A copy of the revised contract is attached, showing deleted text crossed out and new added text
underlined. Staff recommends approval of the Contract for Recording Services at the new rates
proposed, effective June 1,2002, for both Sally Keefe and Kristi Anderson.
Council Action
Approval of the revised Contract for Recording Secretary Services effective June 1, 2002.
.
i
..
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f..I. L! MAY 8 2002 '
i I f i/
Ll u,
L-...~~..~~,.~=_ ., . .
April 25, 2002
Jean Panchyshyn
Deputy Clerk
5755 Country Club Road
Shorewood, Minnesota 55331-8927
Dear Jean,
.
As you are well aware, I have been happily employed by the City for the past two and one-
half years as a free-lance recording secretary. Throughout that period, I have tried to hone
my skills, both personally and professionally, in continued effort to provide the City with high-
quality recording services. During the course of those years, my increased knowledge of
City activities and active community members have become invaluable to my service. In
addition, I have diligently worked hard to improve my writing technique, enhanced my
technological knowledge, as well as provided the City with compatible software through my
home computer in effort to make communication more efficient, thereby reducing Staff time
in dealing with the minutes.
With this in mind, I respectfully request an increase in my base rate of service from $120 per
meeting to $150 per meeting. Similarly, when a meeting is longer than three hours, I
respectfully request an increase from $180 to $200. Should a meeting exceed 4 hours, I
request an additional $30 per hour as the amount of time spent on the minutes increases
substantially relative to the length of the meeting.
As stated previously, I thoroughly enjoy my employment with the City and look forward to
many continued years of service. Please do not hesitate to contact me at 952-471-1109 for
any further discussion of this matter.
Sincerely,
.
d~/l- \~~
Sally Keefe Q
\
.,
RECORDING SECRETARY SERVICE AGREE:MENT
TIDS AGREE:MENT is made between (City
Recorder) and the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota
(Shorewood).
Shorewood wishes to contract with City Recorder to provide recording secretarial
services for all Shorewood City Council meetings and some or all of the Planning and
Park Commission meetings. This agreement shall also encompass any special meetings
that City Recorder is asked to attend.
IT IS THEREFORE AGREED AS FOLLOWS:
1.
Recording Secretary. City Recorder shall attend, record, and transcribe,
and submit minutes of all regular Shorewood City Council meetings, and
some or all of the regular ShorewoodPlanning and Park Commission
meetings, as determined by City Staff. Minutes of each meeting shall be
submitted within seven (7)days after each meeting to the Deputy Clerk or
to other such officer as the City Clerk may designate from time to time.
.
2. Equipment. Shorewood shall provide for each meeting at the meeting site,
all tape recording equipment required to record the minutes of the meeting.
City Recorder shall provide all equipment and materials necessary to
transcribe and prepare the minutes and to take notes at a meeting.
3. Charges. City Recorder shall be paid for recording secretary services as
follows:
One Hundred Tv/onty Donurs ($120.00) per meeting. If the
City Council schedules a consecutive meeting 6ither before
or after a regular meeting, and the entire length of the
meetings exceeds three (3) hours, Shore'Nood will pay One
Hundred Eighty Dollurs ($UW.OO).
.
One Hundred Fifty Dollars ($150.00) per meeting night for up to
three (3) hours. This includes meetings that the Commission or
City Council schedules before and/or after the regular meeting.
Meetings that exceed three (3) hours for up to four (4) hours will
be paid at a rate of Two Hundred Dollars ($200.00). For each
additional hour over four (4) hours, the rate shall increase by Thilty
Dollars ($30.00) per hour.
4. Billing. Upon delivery to Shorewood of completed minutes, the City
Recorder shall bill Shorewood, listing each meeting date attended.
Shorewood agrees to submit each invoice with the next bill list or other
applicable expense authorization list to be considered by the City Council
or the authorizing official of the Council.
5. Cancellation. This Agreement may be canceled at any time by either
party, subject to a thirty (30) day written notice.
6. Term. This Agreement shall become effective on November g, 1999June
1, 2002 and shall continue in force until canceled.
Dated:
City Recorder
Dated:
.
Shorewood Mayor
Shorewood City Administrator
.
I
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 20, 2002
.
TO:
Mayor and City Council Members
Jean Panchyshyn, Deputy Clerk 1
Craig W. Dawson, City Administrator ~
RE: TEMPORARY GAMBLING LICENSE - STOREFRONT GROUP
CC:
FROM:
The Storefront Group will be holding their annual Benefit Golf Tournament on July 15. As part
of this event, they desire to hold a raffle.
-=#~c
o PRINTED ON RECYCLED PAPER
\
CITY OF SHOREWOOD
RESOLUTION NO. 02-_
A RESOLUTION APPROVING
A SINGLE TEMPORARY GAMBLING LICENSE
WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of
certain gambling activities in the City; and
WHEREAS, the City prescribes certain restrictions concerning eligibility for such
licensing and application, whereby the licensee will hold the City harmless for all claims arising
out of the granting of such license; and
WHEREAS, the following applicant has met the eligibility requirements for such a
license and has agreed to all terms and conditions of the agreement contained in the license.
.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a single temporary license for the conduct of gambling as specified in the terms, and
conditions of the license be issued to The Storefront Group. Said raffle to be held on
Monday, July 15,2002 at the Minnetonka Country Club, 24575 Smithtown Road,
Shorewood, Minnesota.
ADOPTED by the City Council of the City of Shorewood this 28th day of May, 2002.
.
JOHN GARFUNKEL, ACTING MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
I
Projea Charlie
Co-parenting Program
Mosaic Group
Youth Counseling Program
Pyramid Counseling Center
Family Options Program
Impaa Program
Delta Place
.
Way 12 Halfway House
.
The Storefront Group
strengthening children, families, communities
May 13, 2002
Shorewood City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
RE: Raffle Application for Benefit Golf Tournament
Dear SirIMadam:
The Storefront Group (Storefront) will be conducting its eighth annual
Benefit Golf Tournament at the Minnetonka Country Club on July 15,
2002.
In conjunction with this event, we will be holding a raffle. The proceeds
from the raffle will be directed to the general fund at Storefront to
supplement the sliding fee scale offered to clients with financial hardship.
Enclosed for your consideration and approval is an application for a non-
profit gambling license. I have also enclosed a golf tournament brochure
for your reference. Please feel free to contact me at 612-798-8166 if you
need further information or have any questions.
Sincerely,
.~
Patrick Dale
Chief Executive Officer
enclosure
6425 Nicollet Avenue South, Richfield, MN 55423
T: 612-861-1675 F: 612-861-3446 www.storefront.org
Minnesota Lawful Gambling
Page 1 of2
3/01
LG220 - Application for Exempt Permit Fee - $25 ~or Board Use-Orily
Fee Paid
Organization Information Check No.
Organization name Previous lawful gambling exemption number
The Storefront Group X.4S~').
Street City State/Zip Code County
64~5 Nicol1et Ave. South Richfield MN 55423 Hennepin
Name of chief executive officer (CEO)
First name Last name Daytime phone number of CEO
Patrick Dale 612-861-1675
Name of treasurer Daytime phone number of
First name Last name treasurer:
C::"'I"\i-i- _. . E;l ?-R€il-l n"'!:;
Type of Nonprofit Organization
Check the box that best describes your organization:
o Fraternal 0 Religious
o Veteran [] Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
o IRS letter indicating income tax exempt status
o Certificate of Good Standing from the Minnesota Secretary of State's Office
o A charter showing you are an affiliate of a parent nonprofit organization
[XI Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Minnetonka Country Club
Address (do not use PO box) City StatelZip Code County
24!:l75 Smithtown Road Excelsior MN 55331 Hennepin
Date(s) of activity (for raffles, indicate the date of the drawing)
Monday, July 15, ~UU;G
Check the box or boxes that indicate the type of gambling activity your organization will be conducting:
o *Blngo IX] Raffles (cash prizes may not exceed $12,000) o *Paddlewheels D*Pull-Tabs D *Tip boards
*Equlpment for these activities must be obtained from a licensed distributor.
\
.
.
This form Will be made available In
alternative format (i.e. large print, Braille)
upon request. The information requested
on this form (and any attachments) will be
used by the Gambling Control Board
(Board) to determine your qualifications to
be involved in lawful gambling actMties in
Minnesota. You have the right to refuse to
supply the information requested; however,
If you refuse to supply this information, the
Board may not be able to determine your
qualifications and, as a consequence, may
refuse to issue you a permit. If you supply
the Information requested, the Board will
be able to process your application.
Your name and and your organization's
name and address will be public information
when received by the Board. All the other
information that you provide will be private
data about you until the Board Issues your
permit. When the Board issues your
permit, all of the information that you have
provided to the Board in the process of
applying for your permit will become public.
If the Board does not Issue you a permit,
all the information you have provided in the
process of applying for a permit remains
private, with the exception of your name
and your organization's name and address
which will remain public.
Private data about you are available only to
the follOWing: Board members, staffofthe
Board whose work assignment requires
that they have access to the information;
the Minnesota Department of Public Safety;
the Minnesota Attorney General; the
Minnesota Commissioners of
Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national and
International gambling regulatory agencies;
anyone pursuant to court order; other
individuals and agencies that are
specifically authorized by state or federal
law to have access to the information'
individuals and agencies for which law o~
legal order authorizes a new use or sharing
of information after this Notice was given;
and anyone with your consent.
LG2~20 - Application for Exempt Permit
Organization Name The Storefront Group
Local Unit of Government Acknowledgment
Page 2 of2
3/01
.
If the gambling premises is within city limits, the If the gambling premises is located In a township, both
city must sign this application. the county and township must sign this application.
On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application.
Check the action that Check the action that
the city is taking on this application. the county is taking on this application.
o The city approves the application with no o The county approves the application with no
waiting period. waiting period.
o The city approves the application with a 30 day o The county approves the application with a 30 day
waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class permit after 30 days.
city).
o The city denies the application. o The county denies the application.
Print name of city Print name of county
(Signature of city personnel receiving application) (Signature of county personnel receMng application)
Title
Title Date / /
"'\
Date / / TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application (Minn. Stat. sec.
349.213, subd. 2).]
Print name of township
(Signature of township official acknowledging application)
Title
Date I I
Chief Executive Officer's Signature
The information provided in this application is complete a accurate to the best of my knowledge.
. ~.-
Chief executive officer's signature / .
Name (please print) Patrick Dale Date 05 I !;:S I 02
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
. the completed application, If your application has not
. a copy of your proof of nonprofit status, and been acknowledged by the
. a $25 application fee (make check payable to "State of Minnesota"). local unit of government or
Application fees are not prorated, refundable, or transferable. has been denied. do not
Send to: Gambling Control Board send the application to the
1711 West County Road B, Suite 300 South Gambling Control Board.
Roseville, MN 55113
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 22, 2002
.
TO:
Mayor and City Council Members
J~an Panchyshyn, Executive Secretary/Deputy Clerk~
Craig W. Dawson, City Administrator c}>
RE: 2002 MUNICIPAL RECYCLING GRANT AGREEMENT
CC:
FROM:
Earlier this year, the City submitted the annual application for a Municpal Recycling Grant. The
City is now in receipt of the 2002 Municipal Recycling Grant Agreement with Hennepin County.
Upon execution of the Grant Agreement the City will receive its 2002 grant in the amount of
$23,690, down slightly from last year's grant of $23,728.
.
Paul Kroening, Principal Planning Analyst at Hennepin County Environmental Services, has
informed Staff that the legislature cut 10% of the funding for this grant program; therefore, it is
anticipated that the amount of the 2003 grant will again be slightly less than what the City was
given in 2002.
Council Action
Approval of the 2002 Municipal Recycling Grant Agreement with Hennepin County, and
authorizing the Mayor and City Administrator to execute the Agreement.
:#3D
n
~J PRINTED ON RECYCLED PAPER
Contract No: A05492
Vendor No: *000070455
MUNICIPAL RECYCLING GRANT AGREEMENT
THIS AGREEMENT is by and between the COUNTY OF HENNEPIN, STATE OF MINNESOTA,
hereinafter referred to as the "County", through its Department of Environmental Services, 417 North Fifth Street,
Minneapolis, Minnesota 55401-1397, and the CITY OF SHOREWOOD hereinafter referred to as the "City", 5755
Country Club Road, Shorewood, Minnesota 55331.
WITNESSETH:
WHEREAS, the County Board, by Resolution No. 99-8-532, on the 3rd day of August 1999, authorized
funding formun.icipal recycling programs from January 1, 2000, through December 31, 2004, and
WHEREAS, the City has a municipal recycling program (the Recycling Program) as described in their
grant application as referred to in paragraph 1 below, and
WHEREAS, said Recycling Program is consistent with Minnesota ~tatutes, Section lISA, the Office of
Environmental Assistance Solid Waste Management Policy Plan; Hennepin County's Solid Waste Management
Master Plan; and Hennepin County's Residential Recycling Funding Policy.
.
NOW THEREFORE, the County and the City agree as follows:
I. SERVICES TO BE PROVIDED
1. The City will operate its Recycling Program as more. fully described in the Grant Application that was
.submitted by the City and kept on file with the County.
2. In addition to the services as referred to above, the City agrees as follows:
a. On an annual basis, the City must demonstrate that the average pounds of recyclables collected from
households participating in their curbside resid.ential recycling program must equal or surpass the .
1999 base year figure. The base year figure is determined by dividing total pounds ofrecyclables
collected in 1999 by the total number of households participating in the curbside recycling program
in 1999. Failure to achieve this annual goal win result in the requirement that a plan be submitted
for County approval that specifies the efforts the City will undertake to increase the recycling
percentage within 90 days of the submittal of the municipal year-end report.
b. At a minimum, the City shall collect the following materials at curbside:
1. Newspaper and advertising supplements;
2. Corrugated cardboard;
3. Clear, brown, and green glass food and beverage containers;
4. Metal food and beverage cans;
S. All plastic bottles with a neck except bottles that previously contained hazardous materials or
motor oil; and
6. Magazines and catalogs.
c. The City must estimate its participation rate in the curbside recycling program during the month of
October. Methodology for measuring participation must be approved by the County.
d. The City shall submit, on forms provided by the County, a Final 2002 Report by February 15, 2003.
Page 1 of 6
, .
.
.
e.
All grant funds accepted by the City from the County pursuant to this Agreement (SCORE Funds)
~hall be used for waste reduction and recycling capital and operating expenses in the year granted.
The City shall not retain any SCORE funds in excess of actual program expenses.
f. The City may not charge its residents through property tax, utility fees, or any other method for that
portion of the costs of its Recycling Program that is funded by SCORE funds.
g. The City shall establish a separate accounting mechanism, such as a project number, activity
number, cost center or fund that will separate recycling revenues and expenditures from all other
municipal activities, including solid waste and yard waste activities.
h. Recycling and waste reduction activities, revenues and expenditures are subject to audit by the
County.
i.
If the City does not contract for curbside services, the City will receive SCORE funds provided that
at least ninety percent (90%) of the SCORE funds are credited back to residents and the City meets
all minimum program requirements. The additional ten percent (10%) of SCORE funds may be used
for City administrative and promotional expenses.
II. TERM OF TillS AGREEMENT
This Agreement shall commence upon execution~ and terminate on December 31, 2002.
m. METHOD OF COMPENSATION
1. The County will distribute SCORE funds to the cities only to the extent the County has received such funds
from the State of Minnesota. The City will receive SCORE funds per the formula below:
No. of Households Serviced
Curbside by City
Total SCORE Revenue
X Received by County from
State of Minnesota
SCORE Funds
= Distributed to City
Total No. of Households
Serviced Curbside in County
The COl,lnty shall pay the City .an amount not-to-exceed twenty-three thousand and six hundred ninety dollars
($23,690). This amount is based upon previous SCORE fund amounts received by the County. Under no
circumstances will the County's obligation of SCORE fund distribution exceed the City's proportion of SCORE
. fund revenues received by the County.
2. The SCORE fund payment will be forwarded after the County Board receives and approves this Agreement
signed by an authorized official of the City.
. IV. INDEMNIFICATION AND INSURANCE
1. The City agrees to defend, indemnify, and hold harmless the County, its officials, officers, agents, volunteers,
and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses,
including reasonable attorney fees, resulting directly or indirectly from any act or omission of the City, its
subcontractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or
Page 2of6
omissions they may be liable in the performance of the services required by this Agreement, and against all
loss by reason of the failure of the City to perform fully, in any respect, all obligations under this Agreement.
2. In order to protect the City and those listed above under the indemnification provisions, the City agrees at all
times during the term of this Agreement and beyond such term when so required, to have and keep in force
insurance, either under a self-insurance program o.r insurance policies as follows:
Limits
a. Commercial General Liability with the following coverages.
Contractual Liability coverage must be included.
General Aggregate
Products-Completed Operations Aggregate
Personal and Advertising Injury
Each Occurrence - Combined Bodily Injury and Property Damage
Fire Damage - Any One Fire
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$100,000
b.
Automobile Liability covering owned, non-owned, and hired
automobiles or "Any Auto":
.
Combined Bodily Injury and Property Damage - Each Occurrence
Statutory
c. Workers' Compensation and Employers' Liability:
1) Workers' Compensation
Statutory
2) Employers' Liability
Bodily Injury by:
Accident - Each Accident
Disease - Policy Limit
Disease - Each Employee
$100,000
$500,000
$100,000
.
An umbrella or excess policy over primary liability coverages is an acceptable method to provide the
required insurance limits.
3. The above establishes minimum insurance requirements. It is the sole responsibility of the City to determine
the need for and to procure additional coverage that may be needed in connection with this Agreement. Copies
of insurance policies shall be submitted to the County upon written request.
v. INDEPENDENT CONTRACTOR
The City shall select the means, method, and manner of performing the services herein. Nothing is intended or
should be construed in any manner as creating or establishing the relationship of co-partners between the parties
hereto or as constituting the City as the agent, representative, or employee of the County for any purpose or in any
manner whatsoever. The City is to be and shall remain an independent contractor with respect to all services
performed under this Agreement. The City represents that it has or will secure at its own expense all personnel
required in performing services under this Agreement. Any and all personnel of the City or other persons while
engaged in the performance of any work or services required by the City under this Agreement shall have no
contractual relationship with the County, and shall not be considered employees of the County. Any and all claims
that mayor might arise under the Minnesota Economic Security Law or the Workers' Compensation Act of the
Page 3 of6
State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including,
without limitation, claims of discrimination against the City, its officers, agents, contractors, or employees shall in
no way be the responsibility of the County. The City shall defend, indemnify, and hold the County, its officials,
officers, agents, volunteers, and employees harmless from any and all such claims irrespective of any
determination of any pertinent triqunal, agency, board, commission, or court. Such personnel or other persons
shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the
County, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers'
Compensation, Re-employment Compensation, disability, severance pay, and retirement benefits.
VI. COMPLIANCE WITH LAWS
. The City agrees to comply with all applicable state and federal statutes, regulations, and ordinances pertaining to
solid waste management and recycling in force or hereafter enacted including, but not limited to, the applicable
provisions in Minnesota Statutes, Chapter lISA.
VII. NON DISCRIMINATION - AFFIRMATIVE ACTION
.
The City and its contractors shall follow the City's Affirmative Action policy against discrimination.
Hennepin County shall follow its Affirmative Action policy against discrimination
VIII. DATA PRIVACY
The City, its officers, agents, owners, partners, employees, volunteers or subcontractors agree to abide by the
provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and all other
applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as
any of the same may be amended. The City agrees to defend, indemnify and hold the County, its officials, officers,
agents, employees, and volunteers harmless from any claims resulting from the City's officers', agents', owners',
partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of such protected
data. The terms of this paragraph shall survive the cancellation or termination of this Agreement.
.
IX. RECORD AVAILABILITY
The City agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during
nor:q:w.l business hours, and as often as they may reasonably deem necessary, shall have access to and the right to
examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of the City and involve transactions relating to this Agreement. Such materials
shall be maintained and such access and rights shall be in force and effect during the period of the Agreement and for
six (6) years after its termination or cancellation pursuant to Minnesota Statutes Section l6C.OS sub. S.
X. MERGER AND MODIFICATION
It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement
supersedes all oral agreements and negotiations between the parties relating to the subj ect matter hereof. All items
referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any
alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have
been reduced to writing as an amendment to this Agreement signed by the parties hereto.
Page 4 of6
XI. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and
construction of this Agreement and the legal relations between the herein parties and performance under it. The
appropriate venue and jurisdiction for any litigation hereunder will be those courts located within the County of
Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the herein parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal
or unenforceable, the remaining provisions will not be affected.
XII. TERMINATION
Either party may terminate this Agreement with or without cause, upon at least thirty (30) days written notice. In
addition,. the County shall have the right to terminate this Agreement on ten (10) days written notice if the City's
performance is not timely or is substantially unsatisfactory or if the City has violated any of the covenants,
agreements, or stipulations in this Agreement. Notwithstanding the above, the City shall not be relieved ofliability
to the County for damages sustained by the County by virtue of any breach of the. Agreement by the City. Upon
notice to the City of the claimed breach and the amount of the claimed damage, the County may withhold any
payment to the City for the purpose of set-off until such time as the exact amount of damages due the County from .
the City is determined. In the event the County does not receive any SCORE funds, this Agreement will be
terminated upon written notice by the County.
XIII. CONTRACT ADMINISTRATION
In order to coordinate the services of the City with the activities of the Department of Environmental Services so as
to accomplish the purposes of this Agreement, Carl Michaud, Solid Waste & Recycling Program Manager, will
manage this Agreement on behalf of the County and will serve as liaison between the County and the City.
XIV. LIMITATION ON INDEMNIFICATION
Nothing in .this Agreement constitutes a waiver by the City of any statutory or common law defenses, immunities,
or limits on liability. The indemnification obligation of the City under this Agreement cannot exceed the amount
that the City would be obligated to pay under the provisions and limitations of Minnesota Statutes, Chapter 466. .
{The rest of this page is intentionally left blank}
Page 5 of6
.
.
COUNTY BOARD AFPROV AL
The City, having signed this contract, and the Hennepin County Board of Commissioners having duly
approved this contract on the _ day of , 2002, and pursuant to such approval, the proper
County officials having signed this contract, the parties hereto agree to be bound by the provisions herein
set forth.
ATTEST:
By:
Deputy/Clerk of the County Board
Date:
APPROVED AS TO FORM
AND EXECUTION:
By:
Assistant County Attorney
Date:
City organized under:
Statutory
Option A_
By:
Chair of its County Board
Date:
And:
Assistant/Deputy/County Administrator
Date:
And:
Assistant County Administrator, Public Works
and County Engineer
Date:
RECOMMENDED FOR APPROVAL
By:
Director, Department of Environmental Services
Date:
CITY OF SHOREWOPD
By:
Its:
Date:
And:
Its:
Date:
Option B
Charter
Page 6 of6
l
" : .
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
.- FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
:MEMORANDUM
.
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE: 23 May 2002
RE: Sign Permit - Waterford Plaza Shopping Center
FILE NO. Property - 19905 State Highway 7
Signartt Inc. has requested a sign permit for the above-referenced property. They propose
to replace the existing freestanding sign located in front of the center with the one shown
on Exhibit A. This is quite consistent with the previously approved sign in terms of
heightt size and location. Part of the change is to eliminate the message board portion of
the sign. While the City does not require this type of feature, the applicant and owner are
. reminded that temp9rary signs are limited to two per year for seven days at a time.
They also propose to put an identity logo on each of the gable features on the front of the
building. This logo will match the one on the freestanding sign (see Exhibits C and D).
Based on the preceding, approval of the permit is recommended.
cc: Craig Dawson
Signart, Inc.
Waterford Plaza - Cinco Corp.
.:Jl3e.
n
~J PRINTED ON RECYCLED PAPER
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CITY OF
SHOREWOOD
t,
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
TO:
Mayor and City Council
FROM: Brad Nielsen
DATE: 28 May 2002
RE: Sign Permit - Southshore Community Park
FILE NO. 405 (Sign Permits)
.
Tonka Signcrafters, on behalf of the Shorewood Park Commission has submitted plans
for a sign at the South Shore Community Park (see Exhibit A, attached). ,The sign is
consistent with Shorewood' s Zoning Code requirements with respect to height and area.
The sign must be located five feet back from the right-of-way line for St. Alban's Road.
This may take some adjustment of the proposed landscape plan for the center island, as
shown on Exhibit B.
Approval of the permit is recommended.
cc: Craig Dawson
Larry Brown
Park Commission
n
~J PRINTED ON RECYCLED PAPER
~3F
TONKA SIGNCRAFfERS
30 Woodlawn Ave.
ExOOIslor,'Mri. 55331
9~ .;:2-474-8562
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.
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July 25, 2001
"I
-elarence Clofer Post and Unit No. 259
..---- 24450 Smithtown Road
Excelsior, Minn. 55331
..
,
K
,4
Pat Arnst
Chairperson
Shorewood Park Commission
5755 Country Club Road
Shorewood, MN 55331
Dear Pat,
As you know, Clarence Clofer American Legion Post 259 has committed itself to
sponsor the South Shore Community Park, both in spirit and financially. We would like
to begin the process now.
The park is in need of identification, and Post 259 proposes to provide a sign. Attached .
is a drawing of sign that we would purchase for installation in the park. It is constructed
of cedar, with engraved and painted lettering. The upright posts are constructed in such
a manner as to allow the installation of additional sponsor identification if another
organization wishes to co-sponsor the park.
By copy of this letter to Larry, you should be able to discuss the sign at your next Park
Commission meeting and determine a suitable location within the park. The proposal is
, based upon city employee pick-up and installation. If you do accept this proposal, we
will ask Tonka Signcrafters to build the components and contact Larry when it's ready
for installation. Post 259 will pay Tonka Signcrafters after pick-up.
We trust that you will accept this proposal. We are very proud of our commitment to the
community in which we live, and look forward to even other additions to this park.
Sincerely,
Clare ce?1r hn;rican LegionPost 259
~~.
.
n Dallman
Adjutant,
co: Larry Brown, City Engineer
~h~b'.t C,
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r '
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331 "8927 · (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
. FROM: Brad Nielsen
DATE: 22 May 2002
RE: Shorewood Market - Sign Permit
FILE NO.: . Sign Permits - 5680 County Road 19
.
At its last meeting the City Council continued action on the sign permit for the newly
opened Shorewood Market (formerly Total Gas), pending resolution of the
nonconformirig billboard currently located on the site.
Since then we have received a copy of the American Legion's notice to the billboard
company, directing them to remove the billboard by 30 June 2002 (see Exhibit A). Given
the City's past experience with billboard companies, the City Attorney advises that the .
new signage for the Shorewood Market not be allowed to be erected until the billboard
has been removed. In the meantime the temporary sign permit approved at the last
meeting would be extended until the end of June.
Staff recommends that the permanent signs be allowed as soon as the billboard haS been
removed. .
If you have any questions relative to this matter, please do not hesitate to contact me prior
to the meeting.
Cc: Craig Dawson
Tim Keane
Ford Thatcher
n
t~ PRINTED ON RECYCLED PAPER
iI.3~
Ma~ 20 02 10:U4a
Clarence CIofer Post and Unit No. 259
24450 Smithtown Road
Excelsior, Minn. 55331
May 20, 2002
Clear Channel Outdoor
Real Estate Department
3225 Spring St. N.E.
Minneapolis, MN 55413
RE: NEAGELE GROUND LEASE # 9876-1, Smithtown Road, Shorewood, MN
Gentlemen:
.
The referenced Lease is hereby terminated on May 31, 2002. Enclosed please a letter
from the City of Shorewood demanding that the sign located at Smithtown Road and
Hennepin County Road 19 be removed before June 30, 2002. This should come as no
surprise to your organization as you were informed in 1998 th~t the City directed us to
remove the sign at that time.
Please remove from the premises, in its entirety, the sign structure, supports, footings
and electric components.
Your cooperation in this matter is appreciated. If you have any questions you may call
me on (612) 341-2651 days.
Sincerely,
Clarence Clofer American Legion Post #259
()d~
enneth L. Dallman
Chairman, Housing Committee
cc: Bradley J. Neilson, City of Shorewood
.
E..)lh~b~t ~
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 22, 2002
CC:
Mayor and Council Members
Jean Panchyshyn, Executive SecretarylDeputy Clerk -sf
Craig W. Dawson, City Administrator ~
Amendment to the Municipal Code Relating to Spring Cleanup
.
TO:
FROM:
RE:
The existing City Code on Spring Cleanup states that curbside pick-up items must be on the curb
by 8:00 a.m. For the past several years, the curbside pick-up has actually begun at 7:00 a.m., the
time that the City's contractor for Spring Cleanup begins working. The City has also advertised
7:00 a.m. as the curbside pick-up time.
.
The attached Ordinance amendment corrects the Spring Clean-Up curbside pick-up time from
8:00 A.M. to 7:00 A.M.
COUNCIL ACTION:
Approval of an Ordinance Amending Chapter 507 of the Shorewood City Code Relating to
Spring Cleanup.
n
\,.1 PRINTED ON RECYCLED PAPER
-iF !J JI-
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 507
OF THE SHOREWOOD CITY CODE RELATING TO
SPRING CLEANUP
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 507.09, Sub. 1 of the Shorewood City Code shall be amended to read as follows:
Sub. 1. Curbside Pickup: Items must be on the curb by eigftt-seven o'clock ~ (7:00)
A.M. and will be picked up at residential sites only. The following items will be accepted
for curbside pickup:
- Brush, cut in four foot (4') lengths and bundled so as to be manageable by one person;
- Yard waste in bags, grass clippings, and leaves;
- General household rubbish, including small furniture items.
.
Brush and yard waste must be piled and separated from the trash.
The following items will not be accepted for curbside pickup:
- Construction debris, lumber, blocks, sheetrock, and other building materials;
- Chemicals, liquid paint, weed spray, solvents, and other chemical products. (Ord. 237,
5-13-91)
A fee as provided in Section 1301.02 of this Code will be charged to each residential unit
within the City for the pickup service. The fee will be based upon the total cost of the
service to the City, apportioned equally among the residential units within the City and .
will be included in the utility billing statement sent to each residential account for the
second quarter of the year.
Section 2. This ordinance shall be in full force and effect following its passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA,
this 28th day of May, 2002.
JOHN GARFUNKEL, ACTING MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
Date:
May 22, 2002
To:
#
Honorable Mayor and City Council Members
Bonnie Burton, Finance DirectorfTreasurer V
From:
cc:
Craig W. Dawson, City Administrator ~
Setting the date for the 2003 Budget Work-session
Re:
.
It is time to begin preparation for the year 2003 budget and to that end, attached for your
review is the tentative 2003 Budget Schedule. An important aspect of the budget process
is determining the budget priorities' and objectives as established by the City Council.
Staff respectfully requests council direction in determining these priorities.
Staff recommends that the work.;.session be scheduled immediately following the June 24,
2002 council meeting. A simple motion is all that is required to set this date, if this is
satisfactory to the City Council.
Please advise if you have questions or if we can be of further assistance.
ft
~J PRINTED ON RECYCLED PAPER
:It 3 I
Date
06/24/02
07/08/02
07/29/02
08/12/02
08/23/02
08/26/02
09/01/02
09/09/02
09/16/02
10/01/02
10/19/02
11/04/02
11/20-11/24
11/29-12/20
11/27/02
12/02/02
12/09/02
12/27/02
City of Shorewood
Year 2003 Budget Schedule
(Tentative)
Descrivtion
Council work-session to provide direction to staff re: budget priorities.
Budget worksheets distributed to staff and department heads.
Completed budget worksheets due from staff.
Regular city council meeting. Council and staff budget work session.
Preliminary budget completed.
.
Regular city council meeting. Draft budget presented to City Council.
MN Department of Revenue to certify HACA to cities.
Regular city council meeting. Council adopts 2003 preliminary budget and levy.
Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2003 PT Form 280 also to be submitted.
County to certify Levy Certification Tax Rate to Cities.
Tax Rate Public Hearing and submission of council resolution approving the tax rate increase
due to the state by this date.
Regular City Council meeting. Enterprise fund budget workshop with Council and staff.
.
Counties to mail Notice of Proposed Property Tax by this date.
Initial hearing to consider proposed budget and levy must be held between these dates. (The City
of Shorewood regular council meeting date is 12/9. The City cannot hold their hearing on certain
dates that will be used by the county or other taxing districts.
Budget hearing advertisement published in the official newspaper.
City initial budget truth-in-taxation hearing. (TNT Hearings will be mandatory again this year.)
Regular city council meeting. Final budget and levy adopted, or continuation hearing if required
Final levy and budget must be certified to the County Auditor by this date. State forms Payable
2003 Property Tax Levy Report and PT Form TNT2003 also due.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 22, 2002
RE:
Mayor and City Council
Craig W. Dawson, City Administrator ctJ
Mound Fire Department Annual Report
TO:
.
FROM:
Fire Chief Greg Pederson will be present this evening to give his annual report to Council on the
Mound Fire Department activities.
Attached is the 2001 Annual Report Overview. The complete 2001 Annual Report is available
for review at City Hall.
.
~5A
{) PRINTED ON RECYCLED PAPER
Mound Fire Department
2001
Annual Report Overview
The year 2001 was a very successful year for the Mound Fire department. The
most important component of the organization is the human resources component.
Mound FD continues to be strong in this area with a full complement of (3 7) firefighters.
This is a significant accomplishment considering the nationwide trend offewer
volunteers. Mound Fire department did have one veteran firefighter retire during the
calendar year (David Boyd) with 26 years of experience and service. David Boyd was
replaced on the roster with a new member, Steve Henkels.
The activity level for Mound Fire department continues to be quite high with fire
and rescue runs totaling 614 for the 2001 calendar year. This is a reduction of calls from
the recent past that can be attributed to our "Rescue Call Reduction program" (refer to
appendix A). Even with the reduction in calls, this volume of calls ranks Mound Fire in
the top 7% of the fire departments in Minnesota for fire/rescue runs. Obviously, our
activity level remains high.
There were many accomplishments for Mound Fire in the year 2001 including:
maintaining staffing levels, formation of a fire commission, justification and purchase of
a new engine, approval of full time fire Chie4 plus other important items (refer to section
IV). The members of Mound Fire also successfully completed the 50th annual fish fry
with the largest crowd ever.
All volunteer paid-on-call fire departments face many significant challenges today
and in the future. These challenges are becoming major issues for most fire departments
that must be addressed. All of these issues have forced major change upon the fire service
that will impact all citizens that depend upon volunteer paid-on-call fire departments. Fire
departments such as Mound Fire and others certainly have their hands full with the issues
as highlighted in sections V & VI of this report.
The Mound Fire department financial situation has been historically very good. In
the year 2001, spending was again under budget by $13,705 which is 97% of budgeted
plan. This balance of$13,705 will credited back to each city proportionately in 2002. A
major capital purchase.for a new engine-pumper was approved in 2001. The purchase
amount for the engine-pumper was $264,100 which reduces the apparatus replacement
fund balance to $2,380. This new fire apparatus is expected to be delivered in October
2002. An overview summary of the financial report is included in section VII.
In summary, the members of the Mound Fire department continue to strive to
accomplish the goals of the department that will allow us to exceed the expectations of
our customers. We all work together to meet our mission statement and vision statement,
while adhering to our risk management philosophy. We are all proud to serve our
customers, and we all appreciate the opportunity to serve six cities. Many challenges are
facing the fire service; we are ready for these challenges!
.
.
GP 4/22/02
~~~
M~ V~ t1)iM, :b~, !Jnc.
2415 Wil~hire Blvd. Mound. Minnesota 55364
~~~
MOUND FIRE DEPARTMENT
2001 SUMMARY
Cateaorv Calls Hours
Total Calls For All Cities 606 12,125
Mutual Aid 8 347
TOTAL 614 12,472
. Total Fire Calls For All Cities 350 7.368
Total Rescue Calls For All Cities 256 4,757
TOTAL 606 12,125
Total Fire Calls For Mound 155 3,030
Total Rescue Calls For Mound 163 3,052
TOTAL 318 6,082
. Total Fire Calls For Service Cities 195 4,316
Total Rescue Calls For Service Cities 93 1,727
TOTAL 288 6,043
Total In-House Training Hours 2,207.5
Total In-House Maintenance Hours 1,438.5
Total Personnel Hours
- Fire I Rescue (with Mutual Aid) 12,472
- Training 2,207.5
- Maintenance 1,438.5
TOTAL 16,118
J!!
'ii
u 500
'0
"-
CD
~ 400
:J
Z
.
.
MFD Fire Rescue Call History
I-calis I
900
800
700
600
300
200
100
o
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~
Year
~ 500
'ii
0
'0 400
...
Q)
.a
e
:s
z 300
- Calls
MFD Fire Rescue Call Average
800
700
600
200
100
o
85-89
379
5 Year Period
I-calls I
.
.
.
.
TOTAL CALLS FOR ALL CITIES - 2001 (without mutual aid calls)
900
800
700
600
~ 500
-'
<
u 400
300
200
100
0
1997
1998
1999
YEARS
2000
. TOTAL CALLS
2001
.!! 200
"ii
CJ
"ii
-
~ 150
MFD TOTAL CALLS - 2001
350
300
250
100
50
o
MOUND
MINNETRISTA
ORONO
SPRING PARK
City
.TOTAL CALLS
.
.
MINNETONKA
BEACH
SHOREWOOD
18%
.
.
MFDFIRE CALL BREAKDOWN (PERCENTAGE OF TOTAL) - 2001
6%
1%
44%
21%
. MOUND
[] MINNETRIST A
. ORONO
. SPRING PARK
II MINNETONKA BEACH
m SHOREWOOD
7,000
6,000
5,000
4,000
r!
::s
o
:c
3,000
2,000
1,000
MFD PERSONAL HOURS - 2001
o
MINNETONKA
BEACH
MOUND
MINNETRISTA
ORONO
SPRING PARK
City
. PERSONAL HOURS
.
.
SHOREWOOD
17%
.
.
MFD HOURS BREAKDOWN (PERCENTAGE OF TOTAL) -2001
4% 1%
50%
.MOUND
DMINNETRISTA
. ORONO
. SPRING PARK
II MINNETONKA BEACH
mSHOREWOOD
MFD 5 Year Breakdown of Fire I Rescue
500
450
400
350
.!! 300
"i
(J
~ 250
0
"i
..
~ 200
150
100
50
0
MOUND
MINNETRISTA
ORONO
SPRING PARK
Cities
I .1997 01998 81999 .2000 112001 I
.
.
MINNETONKA
BEACH
SHOREWOOD
~
MFD Breakdown
o - Ih) LJ .... CJt GII ....
c;
i
~
.
~ i i
-
l!l
8
ill
i
~11fi.~~??t:~~\;[t~~tl
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III
8
r~I~~;1st~rlj
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~
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:i
~
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;;;
s
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...
~
I
~
I
.
.
.
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, MAY 14, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE PARK COMMISSION MEETING
DR FT
Chair Arnst called the meeting to order at 7:01 P.M.
A.
Roll Call
Present:
Chair Arnst; Commissioners Meyer, Young, Callies, Bartlett, and Palesch; City Engineer
Brown; and Council Liaison Lizee
B.
Review Agenda
Chair Arnst asked to remove item #7 from the Regular Park Commission Agenda and discuss it during a
Work Session following the regular meeting.
Palesch moved, Meyer seconded, approving the suggested change to the Park Commission Agenda.
Motion passed 6/0.
2. APPROVAL OF MINUTES
A. Park Commission Minutes of April 23, 2002
Young moved, Palesch seconded, approving the Regular Park Commission Minutes of April 23,
2002, as submitted. Motion passed 6/0.
B. Park Commission Work Session Minutes of April 23, 2002
Palesch moved, Callies seconded, approving the Park Commission Work Session Minutes of April
23, 2002, as presented. Motion passed 6/0.
3. MATTERS FROM THE FLOOR - There were none.
4. REPORTS
A. Report on City Council Meeting of May 13, 2002
Liaison Lizee reported that the City Council accepted the business plan for the proposed "Depot"
Concessions at Eddy Station. She complimented staff and Engineer Brown on a thorough analysis and well
thought out proposal. Palesch asked Brown when the "Depot" would be open for business. Brown stated
that with the equipment on order and advertising under way for staff to operate the concessions, he hoped to
see it up and running in two to three weeks.
Lizee added that the Legacy Foundation made a brief presentation to the Council on their plans for the
Commons in Excelsior. Upon which the Council invited the Foundation to give a full-scale presentation to a
'1P/t
PARK COMMISSION REGULAR MEETING MINUTES
May 14, 2002
Page 2 of4
combination of the five south shore community Park Commissions. She will keep the Commission abreast of
any developments.
One item was removed from the Consent Agenda last evening, which entailed MCES providing lifeguard
services for the City. Lizee reported that Council and staff felt that MCES should continue to provide the
lifeguard services they have in the past.
Finally, Lizee relayed that Police Chief Litsey and Fire Chief DuCharme were in attendance and gave a
presentation on the status of the joint service facility.
B. Update on Park Management
Brown reported that he had obtained an opinion from City Attorney Keane that states, because park
management services fall under the realm of professional services, it is not necessary to ask for RFP's.
Chair Arnst asked what the next step would be for the City. Brown indicated that two alternatives exist,
either, newspaper ads can be placed or the City can pursue a letter of interest they have received. Palesch .
believed that the most logical, economical, and expedient route would be to move forward with those people
who have given a letter of interest. Meyer agreed, stating that she was comfortable moving in that direction.
Chair Arnst maintained that the group submitting the letter of interest has displayed both reliability and
dependability, is familiar with the City, and the process that has taken place regarding park management,
therefore, the City should proceed with them. Callies urged staff and the Commission to start developing a
job description in order to meet the self imposed goal of July 1,2002. Brown indicated that he would proceed
in the direction given.
C. Update on Parking lot and Road Closure at Freeman Park
Brown reported that during the last Public Information Meeting, a neighbor, the Osha's, who share the access
to Highway 7, voiced their objection oflate to the access closure. Brown indicated that up until this time, the
Osha's have been kept in the loop regarding the plans for closure, and only now with the impending deadline,
have they chosen to oppose it. Brown explained that the state needs to have open buy in from all affected
parties and right of ways need to be obtained without objection before they will sign off on the project. With .
the state deadline fast approaching, Brown pointed out that ifMnDOT is hesitant to help negotiate the
situation, the City may back off entirely from the closure. Young questioned whether the closure of the
access to Freeman could be obtained without disrupting the neighbors access. Brown noted that staff is
working on the answer to that.
D. Update on Smithtown Road
The City has given the go ahead for engineers to perform the survey work for a final design. Brown
explained that this is a lengthy process that could take from four to five weeks, at which time, they would
then start a lot by lot tally regarding right of ways in order to nail down a final design.
5. MANOR PARK - SIDRLEY RICE MEMORIAL GARDEN PROPOSAL BY SOUTHSHORE
GARDENERS
Rebecca Fish, of the Southshore Gardeners, offered a proposal for improvements to the Shirley Rice
Memorial Garden, an integral part of the City's Adopt a Garden program. Recently, the Shirley Rice family
donated $2,500 for improvements to the garden. Ms. Fish and the Southshore Gardeners suggested this
PARK COMMISSION REGULAR MEETING MINUTES
May 14, 2002
Page 3 of4
donation be applied to a small side expansion to the garden in which a garden bench could be purchased and
placed. The expansion would include the purchase of a bench, flagstone, and possibly edging. She pointed
out that another Shorewood resident has generously offered to donate additional perennials for them to add to
the garden, which would limit expenditures.
Chair Arnst asked if additional costs were involved. Ms. Fish stated that the work was performed by
volunteers, but inquired over a possible bench supplier. Palesch suggested using a local artisan to create a
unique bench for the garden, perhaps of carved wood. Fish liked the idea and would suggest it at her garden
meeting the next evening. Brown stated that he could supply her with potential commercial bench sources, as
well as, the names of potential local artisans.
Callies moved, Meyer seconded, that the Park Commission recommends staff work with the gardeners
to make the proposal happen. Motion passed 6/0.
.
6. DISCUSS REQUEST FROM MINNETONKA GIRLS SOFTBALL REGARDING SOFTBALL
FIELD CHANGES
Jeff Bailey, 19660 Sweetwater Curve, Vice-President of the Minnetonka Girls Softball Association,
presented a proposal set forth by the Association which would include the placement of additional bases and
pitching rubbers using a receptacle and post system. As Bailey explained, Freeman fields 4,5, and 6 are
mainly set up for adult softball, and what is being proposed is fairly common practice where you might fmd
both adult and youths using the same fields. The modifications will allow for shorter distances for the girls
between the pitching rubbers and the bases. The association will incur the costs and Bailey was merely
looking for permission to install the systems.
Chair Arnst pointed out that by allowing these permanent receptacles, the City will be able to accommodate
different forms of the game, which in turn, lends to the Commission's desire to diversify the fields. She
reminded Bailey to work with staff to ensure the proposal complies with City ordinances and reiterated to
him that any changes they make become property of the City.
.
Palesch moved, Meyer seconded, accepting the proposal submitted by Minnetonka Girls Softball
Association for alterations to the softball fields 4, S, and 6. Motion passed 6/0.
Bailey added one additional comment regarding the Concessions. With a captive audience of over 150 plus
girls on the fields on Sunday afternoons, Bailey commented that he is eagerly awaiting the grand opening of
the Concessions at Eddy Station.
8. SOUTH TONKA BASEBALL - FREEMAN PARK DUGOUTS
Brown provided background regarding the Freeman Park Dugout shelters. As discussed in previous
meetings, last year the City granted South Tonka Baseball a conditional use permit to construct dugout
shelters in three locations on fields 1 and 2 at Freeman Park. A fourth location, the third base side of field 2,
was not approved due to a setback variance issue. At the time, the structures that were built did not conform
to the approved plans and were required to be removed. Representatives of South Tonka have now requested
approval for seasonal awnings in place of the permanent structures.
Brown pointed out that the proposal is relatively simple and displayed a picture of a sample awning. These
awnings are seasonal and would only be up during the baseball season, roughly April 1 - October 31. Brown
continued that the earlier concept presented to the Park Commission did not include plans or a picture, thus,
PARK COMMISSION REGULAR MEETING MINUTES
May 14,2002
Page 4 of 4
the Commission was hesitant to make a recommendation. Since that time, after reviewing plans, the Planning
Commission made a recommendation contingent upon review and approval of the Park Commission. Brown
indicated that if both Commission's were in agreement, then the recommendation would be forwarded to the
Council for a formal decision on May 28, 2002.
Callies questioned the need to attach dates to the recommendation. Tichy indicated that with or without the
dates, the awnings would be removed after the season to avoid unneeded wear and tear on the awnings during
the winter months.
Meyer moved, Palesch seconded, approving the dugout design for fields 1 and 2, four locations
including the third baseline of field 2. Motion passed 6/0.
9. REVIEW SIGN PERMIT FOR SKATE PARK
Brown reported that there had been a delay in obtaining the design of the Skate Park sign due to health
problems on behalf of the contractor. Chair Arnst encouraged Brown to check the language as previously
discussed regarding the sign. She also asked if this sign, as well as, the rules signage could be posted .
forthwith. Brown apologized, indicating that staff is currently under many other deadlines which limit his
ability to install these signs in a more timely fashion.
Meyer moved, Palesch seconded, approving the sign permit application presented for the Southshore
Community Park. Motion passed 6/0.
10. REPORT ON CONCESSION STAND OPERATIONS - Discussed earlier.
11. NEW BUSINESS
Callies questioned whether Brown had received the note from Ken Dallman regarding the issue of a
freestanding water fountain at Eddy Station, Freeman Park. Brown mentioned that although he had
received the e-mail, due to code issues and the costs, nearing $8,500, it is unlikely going to happen.
Brown indicated that he will follow-up and obtain fIrm numbers for its installation.
12. ADJOURNMENT
.
Palesch moved, Callies seconded, adjourning the Regular Park Commission Meeting of May 14,
2002, to Work Session at 7:52 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED.
Kristi Anderson
Recording Secretary
CITY OF SHOREWOOD
PARK COMMISSION WORK SESSION
TUESDAY, MAY 14, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
FOLLOWING REGULAR MEETING
MINUTES
1. CONVENE PARK COMMISSION MEETING
D. R, AFT'
" I', ,~'\.
Chair Arnst called the Work Session to order at 7:54 P.M.
A.
Roll Call
Present:
Chair Arnst; Commissioners Callies, Young, Bertlett, Meyer, and Palesch; City Engineer
Brown; City Council LiaisQn Lizee; and Mark KQegler of Hoisington KQegler
2. MASTER PLAN REVIEW - FREEMAN PARK
.
As part of the Shorewood Parks Master Plan Review, Chair Arnst introduced Mark KQegler, Qf
Hoisington Koegler GrQUP, who conducted an exercise to bring focus to the discussiQn of Freeman Park
from the last meeting. He supplied each CQmmissiQner with a wQrksheet including a draft of the park and
its identified users and facilities, sticker pages in bQth red and blue Qf the various activities that CQuld be
done at the park, and then asked them tQ envision where it is they see the park in approximately ten years.
Mr. Koegler allQwed the Commissioners approximately 15 minutes to place their red or blue stickers on
their sheets depending Qn their perceived level of importance and summarize in one tQ two sentences
Freeman Park in 10 to 20 years.
After everyQne was given an OPPQrtunity to complete their exercise, Koegler quickly tallied the responses.
Upon first glance, Koegler was able to identify several trends. Based on the CommissiQners answers, it
appeared most everyone felt that active future use of the park outweighed passive uses. Each
Commissioner gave individual summaries of Freeman Park as fQllQws:
.
. Lizee viewed the Park as mainly Qpen tQ large groups fQr its uses, Qffering hourly rental equipment
fQr more passive use, and more Qverall use Qfthe multi-use facilities and cQncessions.
. Callies summarized the use of the Park as a multi-use park open to all ages.
. Chair Arnst felt the Park would Qffer a balance of the interests Qf all groups within the community.
. Bartlett felt the Park WQuld be similar to what it is tQday, offering many Qfthe same QPportunities it
currently offers, in addition it WQuld benefit new grQups/users like lacrosse, etc.
. Young believed the Park will be a multi-use facility that draws a diverse user.
. Palesch viewed Freeman Park mQving away from the current sports organization emphasis towards
more of a family park, attractive to seniors as well. She felt baseball and softball would likely [md a
new home, where they have fewer restrictions, more parking, and more fields. She believed the park
would offer a greater variety to the community, its families, and senior users. Palesch maintained that
the Park would become a recognizable gathering place in Shorewood, providing its identity.
. Meyer believed Freeman would be a place for all users, less active than it is now, with a little more
emphasis on family use.
.
.
PARK COMMISSION WORK SESSION MINUTES
April 23, 2002
Page 2 of2
Koegler observed that no drastic changes were immenent, but merely adjustments were the recommended
course of action by most Commissioners. He stated that there seems to be a common interest in diversity
or balance, noting that currently, the seniors could be more adequately served in the future. Koegler
pointed out that there is great interest to market Freeman as the gathering place of Shorewood residents.
Chair Arnst explained that in her view, no sole activity should out shout any other activity. She
maintained that Park Management is the key to obtaining a proper balance within Freeman Park, upon
which many of these things hinge.
Callies stated that she disagreed with the elimination of some of the sports organizations. She maintained
that the park cannot and should not try to be everything to all audiences and that there needs to be a place
in Shorewood for its sports users. She continued that those users do consider sports as a social gathering.
Lizee pointed out that sports in general may trend in various directions over the years which would
naturally change the parks emphasis.
Koegler stated that he would make an outline for the Freeman Park Comprehensive Plan to examine at a
later date. As a Shorewood Community Park, if the Commission desires the gathering place concept .
most, they will need to carve out a niche for it in the future plans. Chair Arnst asked Koegler to factor in
formal park management into his report as the Commission works on a recommendation. Koegler agreed,
maintaining that developing the criteria for management is the key.
Young voiced his concern over expanding activities at Freeman Park at the loss of those successful ones
that exist there currently. He added that before additional activities are considered, the City needs to solve
the current parking issues that exist ftrst.
Koegler closed by pointing out that the City has a great place in Freeman, with great facilities, and
everyone wants to be there, but they don't all ftt; its a mixed blessing.
3. ADJOURNMENT
The Commission will meet next on Saturday, June 8, 2002, at 8:30 A.M. at Silverwood Park for Park Tours.
The Commission will not meet again for a regular meeting until June 11,2002, at 6:30 P.M. at Freeman Park .
for a tour and meeting which Mark Koegler will attend.
Meyer moved, Bartlett seconded, adjourning the Park Commission Work Session of May 14, 2002,
at 9:00 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED.
Kristi Anderson
Recording Secretary
.
.
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, 7 MAY 2002
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:02 P.M.
ROLLCALL
Present:
Pisula;
Planning Chair Bailey; Commissioners Gagne, White, Packard, Woodruff, and
Council Liaison Turgeon; and Planning Director Nielsen
Absent:
Commissioner Borkon
APPROVAL OF MINUTES
. April 23, 2002
Gagne moved, Pisula seconded, Approving the April 23, 2002, Planning Commission
Meeting Minutes as submitted. Motion passed 6/0.
Director Nielsen asked that item #5 on the Agenda be removed.
1. 7:00 P.M. PUBLIC HEARING. C.U.P. . ACCESSORY SPACE OVER 1200 SO.
FT.
Applicant:
Location:
Dick and Arnette Lindeen
28005 Boulder Bridge Drive
Chair Bailey opened the Public Hearing at 7:05 P.M., noting the procedures utilized in a Public
Hearing.
Planning Director Nielsen explained that the Lindeen's had applied for a conditional use permit
to construct an attached garage on their property. When combined with the existing attached
garage, the total floor area of accessory space on the property is approximately 1794 square feet.
Nielsen noted that the Shorewood Zoning Code contains four specific criteria for granting this
type of conditional use permit. He maintained that the applicants' proposal complies with the
Code as follows:
a. The total area of accessory space (1794 sq. ft.) does not exceed the total floor area above
grade of the principal structure (5600 sq. ft.).
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 2 of 14
b. The total area of accessory space does not exceed ten percent of the minimum lot area for
the P.U.D.lS zoning district
c. The proposed garage complies with the setback requirement of the P.U.D.lS zoning
district. Hardcover will go from 18.7 to 20.3 percent, remaining in compliance with the
25 percent maximum
d. The new garage addition will be integrated into the architecture of the existing home
In light of the preceding, Nielsen stated that the applicant's request is consistent with the
requirements of the Shorewood Zoning Code and should therefore be granted a conditional use
permit.
Sid Levin, designer for Lake Country Builders, Inc., added that the second floor above the new
garage will be unfinished and the space below ground level connected to the basement will likely
be a shop for the owner.
Chair Bailey closed the Public Testimony at 7:14 P.M. as neither the public nor Mr. Lindeen had .
anything further to add.
Commissioner Gagne reported that he had taken a trip out to the property and noted that the
request is fairly straight forward as indicated by staff.
Pisula moved, Packard seconded, approving the Conditional Use Permit for Accessory
Space over 1200 square feet, subject to staff recommendations. Motion passed 6/0.
2. 7:15 P.M. PUBLIC HEARING - REZONING FROM "R-IA/S" TO "L-R" AND
C.U.P. FOR EXISTING MARINA
Applicant: Howard's Point Marina
Location: 5400 Howard's Point Road
Chair Bailey opened the Public Hearing at 7: 16 P.M., reiterating the procedures utilized in a
Public Hearing and encouraging both brevity and courtesy.
.
Nielsen presented several comments received by mail and e-mail noting that these would be
entered into public testimony as well.
Director Nielsen began by explaining that representatives ofthe Howard's Point Marina (HPM)
have submitted an application for the rezoning of the property located at 5400 Howard's Point
Road. Currently zoned R-INS, they ask that the site be included in the L-R Lakeshore
Recreational district. Nielsen added that the marina owners have also arranged to purchase the
property immediately to the north (5380) for which they also request L-R zoning.
As set forth in the staff report, in order to achieve better compliance with the standards of the L-
R District, the applicants' propose to remove, over a three year period, the old cabin and the
house, designated D on the site plan. Overall, the length ofthe shoreline gained by adding the
northerly parcel to the HPM site allows them to add 14 boat slips to the 45 that they currently
have and the potential for a fishing pier. Nielsen went on to explain that the additional land on
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 3 of 14
the northerly parcel will be used to expand the parkinglboating storage area and to construct a
landscaped berm as a buffer for residential properties to the north of the site.
With regard to staff recommendations, Nielsen summarized approximately seventeen
suggestions:
1. If the Rezoning of the existing site is consistent with the comprehensive plan - the Marina
is "encouraged" to comply with City Standards.
2. He noted expansion provides some opportunity, but raises many issues (e.g. traffic)
.
The Planning Commission is encouraged to use Policy from the Land Use
Chapter to make its determination
the only permitted use in the L-R District is water-harboring of boats, the number
to be determined by the LMCD
3.
While the Accessory Uses of the Clubhouse/Store/Gas are allowed, they do not currently
comply with the setback requirements
The Storage Building - while it is larger than what is allowed and does not
comply with setbacks, it is allowed to operate and will be required to relocate if
ever destroyed to 50 percent of its current size or value
The dispensing of gas is subject to Fire Marshall approval
4. In regard to the Conditional Use Permit - the removal of the existing small cabin near the
lake would be written in for 2002, the existing apartment in 2003, and the existing house
in 2004
.
5.
The 5380 Howard's Point Road property would be subject to the Rental Housing Code
6. While properties to the east of the site are separated by both distance and vegetation,
storage of boats must be screened from view of neighboring residential uses, therefore
additional landscaping is suggested for both the east and west sides. A new tree line is
recommended along the southerly edge of the site, as well as, a six-foot minimum berm
and six-foot mix of spruce and pines to the north.
Effective screening will be necessary along the property at 5380 in the event the
house is ever removed
7. Tarp Colors should be limited to either white or brown
8. Summer boat storage should be limited to the space available after applying the one
parking space per boat slip parking is met (31)
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 4 of 14
9. Reduction in the number of head-in parking spaces is recommended. Eliminate any on
the west side of the street
10. Lighting does not appear to be an issue
11. Noise - while staffhas not received complaints, noise from loose tarps could be contained
12. Maintain existing drainage patterns
With respect to the expansion, several factors should be taken into consideration;
1. The current house is not 50 feet from the northern property line
2. The proposed docks are closer to the northern neighbor
3.
Additional traffic will likely be generated by a proposed fishing dock
.
4. Traffic - while the applicant has suggested the elimination of the launching services
available to the public, which could serve to address traffic issues, they question whether
the general public is best served by eliminating this service
While the applicants state that during the week only 20-25 percent of their
customers are on the lake at one time, they admit that weekend traffic is more
significant
5. If the expansion is approved, the City should require a 25-foot r.o.w.
In conclusion, Nielsen reiterated that while the City wants to get the existing multiple dock
facilities into compliance with the standards of the L-R District, expansion of the facility remains
an issue. Notwithstanding the question of traffic, the added land area provides a good
opportunity to establish a more effective buffer on the north side of the site. He maintained that
the rezoning, C.D.P. and annual licensing process also provide opportunities to make the site
more compatible with the neighborhood.
.
Nielsen urged both the Planning Commission and City Council to review the land use policies
set forth in the Comprehensive Plan in conjunction with the evaluation ofthis request.
Dave Albrecht, representative of Howard's Point Marina, pointed out that the Marina is flexible
over the construction of a fishing pier. He said based on neighborhood feedback, the pier could
either stay or go. Mr. Albrecht stated that the traffic situation is heavily impacted by the public
boat launch facility and HPM would be willing to close it to the public or limit its access if
necessary.
Chair Bailey opened the floor to Public Testimony at 7:53 P.M. reiterating the need for brevity,
respect, and courtesy. In light of the number of people present waiting to speak, he went on to
suggest that if one's point had been made previously to acknowledge so and move on.
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 5 of 14
.
Dick Schieffer, 5881 Cedar Lake Road, Maple Plain, practiced in municipal law, was in
attendance this evening representing Mr. Nick Dennis of 5360 Howard's Point Road, the
property directly north of the Marina. On behalf of Mr. Dennis, Mr. Schieffer asked that the
Commission focus its attention on the rezoning of the 5380 property, a rezoning request from
single family to commercial use. While the City is eager to bring the Marina property up to code
and have it rezoned; it is dangerous to rezone a residential property. Ifthis property is later sold
and has been rezoned, the City cannot control the future use of the property. He stated that it is
important to his client, Mr. Dennis, to have residential property next to him and not commercial.
Currently, there is a mere twelve feet between he and the neighboring homesite, as a residence
this is acceptable, as a business it is not. Mr. Schieffer suggested that the language contained in
the L-R District ordinance itself protects Mr. Dennis already by acknowledging that "... close
scrutiny and limitation so as to ensure that use of such land does not unduly infringe on property
rights and public health, safety, and welfare of those residing in nearby residential sites..". He
went on to suggest that a mini-EA W, environmental assessment worksheet, be performed, which
would include a traffic study, wetland delineation setback, and surface water drainage report.
Finally, Mr. Schieffer stated that after reviewing the Comprehensive Plan he believes it speaks
against rezoning and cautions that "these are areas for future study".
Bill Mason, 27680 Island View Road, argued that while the Comprehensive Plan addresses the
issue of commercial zoning infringing and encroaching on residential development... that is
exactly what is being proposed. He voiced the concerns of he and his neighbors over increased
traffic, noise, and erosion that the additional boat and parking slips would cause. He insisted that
this rezoning would be hazardous to the safety and welfare of the people that live on Howard's
Point Road and was adamantly opposed to the application.
John Mugford, 5755 Howard's Point Road, stated that he had seen a steady increase in traffic
over the past six years and is greatly concerned over the commercial use infringing on the
residential neighborhood. He would like to see the boat launch closed to the public.
. Val Gregerson, 5735 Howard's Point Road, felt that Mr. Mugford expressed her views as well.
Malcolm Reid, 5265 Howard's Point Road, believed his points had been covered.
Julie Scheurer, 26930 Edgewood Road, maintained that the overhead maps don't go far enough
in delineating the effected neighborhoods. She believed that the surrounding streets are all
greatly impacted by the proposed rezoning and its accompanying traffic. Ms. Scheurer
questioned why residential properties are subject to remove old buildings etc. when they ask for
C.D.P's to remodel, while a totally incompatible commercial property cannot be brought up to
compliance. She insisted that it is a far more important issue, rezoning an incompatible
commercial property within a residential area, than improving a residential use. She went on to
state that the traffic pressure will affect all the residents from the main thoroughfares inward, as
obviously, a fishing pier would as well. If a pier were built, she maintained that it would greatly
impact the northerly resident, and add traffic, noise, etc. to the area. Ms. Scheurer questioned the
need to add more space here with a regional park nearby; this would merely place an undue
burden on the larger neighborhood and add to the congestion here. She strongly urged the
Commission to vote against the application.
PLANNING COMMISSION MEETING MINUTES
May?, 2002
Page 6 of 14
Steve Johnson, 5845 Howard's Point Road, stated that the letter mailed out by the Marina
suggesting a decrease in traffic was insulting. There will only be more traffic and larger boats
attracted to the area.
Tim and Marilyn Olson, 27260 Edgewood Road, sent correspondence to the City stating their
views and asked to review them for the Commission. Vehemently opposed to the application,
the Olson's reiterated that this is a residential neighborhood abutting a commercial development.
Mr. Olson stated that all he sees now out his driveway are boats and trailers, and questioned what
more this would bring. After agreeing with all preceding comments, the Olson's pointed out that
the current 20 m.p.h speed limit is seldom followed and believed the additional traffic brought in
by the expansion would only exacerbate an already dangerous traffic situation. As it stands now,
boat launching during the summer months disrupts the traffic flow in the vicinity of the Marina
by totally blocking Howard's point Road. The addition of a fishing pier would attract even more
traffic from out of the neighborhood adding to an already dangerous mixture of
walking/running/biking and car boat trailer traffic. .
Jeffrey Fox, 5270 Howard's Point Road, asked if the City is hastily moving ahead with this
application in order to bring the Marina into compliance before adequately reviewing the
Comprehensive Plan. Many issues have come to light, including traffic, undesirables, etc. While
Mr. Fox commended the Marina for its appearance, he wished to see them close the public boat
launch, add to the berm bringing it all the way to the entrance, and consider designating a public
crosswalk. He supported the Marina but stated he was cautious about the potential effect on its
neighbors.
Tim McNeill, 5620 Howard's Point Road, stated that many of his concerns had been shared by
others but wanted to address the potential detrimental effect upon the protected wetlands. He
added that things would be easier if more space could be afforded those people trying to launch
their boats from the public launch.
Nicholas Dennis, 5360 Howard's Point Road, said that while he does not oppose the Marina
changing its CWTent status to L-R, he does oppose rezoning the property at 5380 from residential
to L-R. He stated that he would like to see the Commission support the opinions of its residents
and take the time to evaluate a traffic study.
.
Norman Dann, 5285 Howard's Point Road, questioned the philosophy of approving a plan that is
phased in over 3 to 4 years. He wondered how or what recourse the City had if the Marina does
not follow thru. He noted that many of his other concerns had been addressed.
Kathy Grove, 5375 Howard's Point Road, agreed with everyone else's comments adding that
this affects everyone's lifestyles, not just the adjacent properties.
Robert J aksa, 27005 Noble Road, stated that although he lives across the wetland and considers
the Marina an asset on the whole, he is concerned about increased traffic and the need for a
public pier here.
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 7 of 14
Barbara Beard, 27185 Noble Road, concurred with previous comments and questioned the
expansion of commercial development in a residential neighborhood.
Diana and Michael Bantz, 26920 Noble Road, believed that the Marina itself is an asset, but
maintained that the traffic issue is a serious matter. The Bantz's acknowledged that speeding and
cut-though traffic are concerns as well and suggested the City undertake a good long study
before moving forward.
David McCuskey, 5250 Howard's Point Road, pointed out that thirty years ago a bitter feud took
place and a lawsuit was filed against the City regarding this piece of property which allowed the
Marina to operate without extinction. He strongly cautioned the City over rezoning.
Nancy Zander, 5215 Howard's Point Road, concurred and had no additional comments.
.
John Einhorn, 5580 Howard's Point Road, stated that at the outset ofthis evening's meeting, he
had been relatively open minded, however, as a parent of small children, he had been swayed by
the comments of his neighbors.
Peter VanDusen, 10501 Cedar Lake Road, Minnetonka, was here to observe.
Peter Holmberg, 5955 Cajed Lane, agreed with everyone else. He cautioned taking away all
parking on the west side since parking is already at a premium and the traffic patterns cross in
the parking lots. He suggested changing the right of ways to direct traffic more safely. Mr.
Holmberg also pointed out that over the years the DNR has been removing many of the public
access slips from the lake, which creates a catch 22. Currently, the demand far outweighs the
supply.
William Ruoff, 26365 Noble Road, stated that his concerns had been voiced.
.
Jackie Colesworthy, 5480 Howard's Point Road, was present to speak for both herself and an
elderly neighbor, Maude Wadsworth. While she felt fortunate to live on the lake and enjoyed the
benefits afforded by the Marina, the traffic was still a big issue to her. She maintained that the
roads are unsafe for her children and already she does not appreciate the nightly headlights
shining through her windows. Ms. Colesworthy voiced her concern over the precedence it sets
allowing commercial owners to buy neighboring residential properties with the intent of
changing the zoning in order to expand their business.
Marilyn Olson, 27260 Edgewood Road, asked about the removal of the large old trees that cover
the properties and wondered how removing old established forests in place of new little ones
could come close to covering the loss that would cause.
Peter Holmberg, 5955 Cajed Lane, questioned the hearsay he had heard that the Marina was one
of the parcels the DNR was looking to eliminate.
Jeffrey Fox, 5270 Howard's Point Road, commented that the Metropolitan Council had set a goal
of acquiring three parcels of land, which has been met.
PLANNING COMMISSION MEETING MINUTES
May 7,2002
Page 8 of 14
David Albrecht, Howard's Point Marina representative, stated that as far as the fishing dock was
concerned, this could be easily eliminated and was merely a suggestion by the LMCD.
Mark Peltier, Manager of Howard's Point Marina, as Manager over the past eight years, he stated
that he had not been aware what a great concern traffic was to the neighbors. After listening to
the neighbors, he offered to hold a public meeting with them in order to discuss potential
solutions. Mr. Peltier went on to explain that the property owner at 5380 Howard's Point Road
came to them with the offer to sell them the parcel and they simply viewed it as a great
opportunity. He pointed out that he has always considered the Marina and its neighbors as very
friendly and would like to keep that relationship.
Dave Polley, 27635 Island View Road, offered up the idea that if the end result was a reduction
in traffic that would be good for everyone, could we work together to work out a solution that
would be to everyone's advantage.
Julie Scheurer, 26930 Edgewood Road, commented that she could provide a number of investors
willing to buyout the current Marina owners if profitability is an issue to them.
.
Steve Johnson, 5845 Howard's Point Road, reiterated that many homes are close to the road and
traffic and safety are ofthe utmost concern. With this in mind, Mr. Johnson emphasized that the
residents simply want to be left alone, they don't want sidewalks or trails inviting more people
into the neighborhood and they voted against those in approximately 1998.
Tim McNeill, 5620 Howard's Point Road, asked whether a stop sign could be added midway on
Howard's Point Road in order to slow traffic.
Bill Mason, 27680 Island View Road, cautioned the City against spot zoning.
Chair Bailey closed the Public Testimony at 9: 14 P.M. and took a five minute recess.
The meeting resumed at 9:20 P.M.
.
Commissioner Pisula reviewed the questions to be addressed during public testimony. To begin
with, in the application evaluation stage, Pisula asked what the procedure for doing a traffic
study or mini-EA W would be. Nielsen stated that the Planning Commission holds the public
meetings and makes a recommendation to the City Council, in turn, in their review the City
Council can determine the need for an EA W and return it to the Planning Commission. Nielsen
noted that any project can be subject to an Environmental Assessment Workup. Another
approach would be if 25 people petitioned the City that an EA W is desirable, then the study can
be recommended and performed.
Pisula asked HPM what record on the number of launches they keep or have available. Based on
an hourly estimate, Peltier broke out the numbers as follows:
Before 7 A.M.
7 - 10 A.M
Average
"
2 ins 0 outs
3 ins 0 outs
per hour
"
.
.
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 9 of 14
10A.M. - 2 P.M.
2 P.M. - 6 P.M.
6 P.M. - 9 P.M.
after 9 P.M. not tracked
Average
5 ins 2 outs
6 ins 3 outs
4 ins 9 outs
per hour
"
"
"
"
Peltier noted that on a perfect day the approximate traffic with trailers would be 122. Pisula
asked for a breakdown of users. Peltier indicated that, at capacity, 60-70 % of those are daily
launches, while the other 30-40 % are passes they've granted.
Pisula asked if the issue of queuing up causes people to stack up. Peltier stated that those
problems are merely associated with morning and evening loading and unloading.
Commissioner White wondered how many boats the Marina stores on site. Peltier pointed out
that they have 32 on hand and can launch those themselves.
In regard to past traffic studies, Pisula questioned whether any data exists for this area. Nielsen
stated that no formal traffic studies have been performed at Howard's Point Road near
Smithtown to his knowledge since spring in the late 90's. Nielsen added that a pretty accurate
count could be achieved by placing the speed buggy's nearby to check numbers.
Pisula inquired over the number of rentals HPM offers. Peltier explained that in recent years that
business has lessoned and they have merely 4 pontoons and 6 fishing boats for rent today. On
warm summer days, the pontoons will be rented; however, Peltier pointed out that the fishing
boats are less reliable.
Pisula referenced the trail study, mentioned by Mr. Johnson performed roughly 2 years ago, and
questioned the reasoning behind why they didn't want one. Pisula noted that after hearing the
amount of concern surrounding traffic and safety why the neighborhood wanted to be left as is.
The potential for redesigning the launch to help with the flow was then considered. Albredt
stated that he had hoped to use information gathered this evening to evaluate the problem.
Although the Marina has tried to maintain a certain level of traffic, he volunteered to consider
moving to privatizing the Marina. Albredt indicated that many private users often don't use their
boats more than ten times a year, which would go a long way to minimizing traffic. At the same
time, the Marina has tried hard to restrict the public use, even raising prices has only helped to a
degree. Peltier added that the launch business itself is not profitable, it is a public service, and it
is a liability that costs the Marina.
Pisula asked Nielsen if any further suggestions for traffic control come to mind in regard to
Howard's Point Road. Nielsen explained that placing a stop sign mid road is not always
effective in slowing traffic, nor are speed bumps recommended.
In regard to accountability, Pisula asked how the City can guarantee that the plan will be
properly phased in over three years. Nielsen stated that by getting a financial security that
guarantees the C.D.P., the City can protect itself and the neighbors. Along with the security, the
L-R District permit and licensing process could be used to ensure cooperation.
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 10 of 14
As Mr. Polley had mentioned earlier, Pisula questioned the impact more slips, accompanied by
the reduction in launch usage, would have on traffic. Mr. Dennis pointed out that cars and
trailers do currently sit along Howard's Point Road in the no parking zone waiting to be queued
up for launch.
Commissioner Woodruff asked if the berm could be extended to protect the large old tree there.
Nielsen stated that was possible. Woodruff also asked for more information regarding wetland
runoff, and went so far as to even propose a study to examine this issue. Pisula agreed, and
asked whether the watershed would find issue with the application. Nielsen believed that the
watershed would have jurisdiction over this proposal and an interest in the application.
Chair Bailey stated that there was apparent neighborhood angst over the. amount of traffic
currently and he was concerned the expansion would only exacerbate this problem. Bailey went
on to note that clearly this issue requires further traffic study and asked about possible time
constraints. Nielsen believed that a rough study could be performed within 120 days, however, a
full-blown traffic study would take much longer. Bailey inquired over the particulars needed to .
initiate a study for the mini-EA W. Nielsen stated that the City Council could examine the study
question at its May 28, 2002, meeting.
Nielsen reiterated the need for the Planning Commission to determine whether it would be
inclined to approve the expansion in the first place. Approval or denial ofthe expansion would
have bearing on the need for a mini-EA W. Both Bailey and Woodruff concurred that the
question of rezoning the current parcel is not an issue, however, the expansion ofthe Marina and
rezoning has apparently caused great distress to the neighbors. Packard stated that she could not
support the rezoning of the northerly parcel for the purpose of expansion and was impressed by
the neighborhood action to stop such development.
While Gagne did not had trouble supporting the expansion if a win-win situation could be
achieved for everyone, however, he did have issue with the neighbors hesitation to build trails
and sidewalks, while at the same time complaining about the danger posed by the roads and the .
traffic. It was unclear to him why no one could advocate for a sidewalk or trail, but could clearly
voice concern over the safety of their children being hit by cars. He urged that any traffic study
include the potential for sidewalks. White questioned the timing of a traffic study over the
Memorial Day weekend holiday, cautioning that ill weather would adversely effect the traffic.
Pisula moved, Packard seconded, that staff prepare a findings of fact to deny the request
for rezoning of the residential property located at 5380 Howard's Point Road to L-R
District based on its incompatibility with the Land Use part of the Comprehensive Plan
numbers #5, 6, 10, and 11, which read:
"5. All development proposals shall be analyzed on an individual basis from a physical,
economic, and social standpoint to determine the most appropriate uses within the context
of the planning district in which it is located and within the community as a whole."k
"6. Land use development shall be related to and reflect transportation needs, desired
development and community priorities."
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 11 of 14
"10. Intensification of land use activity and development will only be allowed if
accompanies by sufficient corresponding increases in related supportive and service
facilities such as parks, off-street parking, fire and police protection, etc."
"11. Transitions between distinctly different types of land uses shall be accomplished in an
orderly fashion, which does not create a negative (economic, social or physical) impact on
adjoining developments."
Discussion over the motion continued as Bailey informally asked for Commissioner input.
Gagne felt he would most likely be in the minority by supporting the expansion of the Marina.
.
White was hesitant to support the motion in view of the benefits the Marina provides the
community. While Pisula stated that he empathized with White and the Marina's position, he
maintained that there is limited value in lending more residential area to a commercial use.
Woodruff felt the motion was justified.
Chair Bailey favored the motion and hoped the Howard's Point Marina could still be brought
into compliance with the L-R District without the expansion. He stated that, in his view, the
application was not consistent with the direction ofthe Comprehensive Plan.
Nielsen explained that by denying the application for both parcels, at this point, the Marina
would need to come back with a new plan and application. Designs would need to be submitted
altering the existing Marina buildings based on the one property design.
.
Woodruff amended the motion to reflect the denial for application of both parcels. Pisula
consented to Amend the Motion to deny both 5380 and 5400 Howard's Point Road. There
was unanimous consent to amend the Motion.
Motion passed 5/1, with Gagne dissenting.
Nielsen stated that he and staff will work to prepare a fmdings of fact for the May 21,2002,
meeting.
3. 7:30 P.M. PUBLIC HEARING - C.U.P. REVISION AND VARIANCE - LITTLE
LEAGUE DUGOUTS - FREEMAN PARK
Applicant: South Tonka Little League Association
Location: Freeman Park - 25800 Highway 7
Chair Bailey opened the Public Hearing at lO:28 P.M.
Nielsen reported that approximately two years ago the City granted South Tonka Baseball a
conditional use permit to construct dugout shelters in three locations on Fields 1 and 2 at
Freeman Park. A fourth location that required a setback variance, along the third base side of
PLANNING COMMISSION MEETING MINUTES
May 7,2002
Page 12 of 14
Field 2, was not approved. The structures that were built did not conform to the approved plans
and were required to be removed. Representatives of South Tonka Baseball have now requested
approval for seasonal awnings in place of the permanent structures.
Nielsen displayed a recent picture of the dark green awnings, which would be stretched and laced
between the framework of fence rail posts. Of a seasonal nature, Nielsen noted that the awnings
would merely be up during the sporting season. While the concept had been presented to the
Park Commission, they had elected not to make a recommendation until they had seen plans or
an example of the awnings. Consequently, Nielsen suggested that any recommendation by the
Planning Commission be subj ect to review and approval by the Park Commission. At that time,
the Park Commission's recommendation would be forwarded to the Council for a formal
decision.
With no additional comment from South Tonka Representative Brian Tichy or the general
public, Chair Bailey closed the Public Hearing at 10:35 P.M.
Woodruff suggested the Commission be date specific when making their motion. It was noted
that the season runs roughly from mid April through October 15th.
.
Pisula indicated that he had spoken to John Healy, the neighbor residing at 26040 Shorewood
Oaks Drive, who supplied him with a note in favor of the new awning dugouts.
Gagne moved, Pisula seconded, approving the Conditional Use Permit Revision and
Variance allowing dugout awnings from Aprill- October 30 pending approval by the Park
Commission. Motion passed 6/0.
4.
7:45 P.M. PUBLIC HEARING - COMPREHENSIVE PLAN AMENDMENT
ALLOWING LAND USE DESIGNATION TO CHANGE FROM
"TRANSPORTATION" TO "SEMI-PUBLIC"
Aoolicant: City of Shorewood
Location: MN DOT right-of-way between Covington Rd and Old Market
Rd on south side of Highway 7
.
Chair Bailey opened the Public Hearing at 10:38 P.M.
Nielsen explained that representatives ofSt. John's Church are in the process of developing a
master plan for the future development ofthe cemetery located between Covington Road and
Old Market Road. He pointed out that they cannot complete their planning without an answer
regarding the possibility of a land swap that would involve the City acquiring the excess
MnDOT right-of-way north of the cemetery and trading it for an equivalent area of more
sensitive land on the south end of the cemetery, The southerly portion of the cemetery would
then be set aside as conservation open space. Nielsen indicated that an amendment to the
Comprehensive Plan would need to be made and predicated on MnDOT going along with the
land swap in order for this transaction to take place.
"
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 13 of 14
Gary Hoffinan, Business Administrator for St. Johns, noted time constraints in moving the
planning process forward for St. John's Church.
Jack and Cindy Mayeron, 5580 Old Market Road, stated that they are in full support of wetland
preservation and encouraged the Commission to be consistent when evaluating the City's
Comprehensive Plans.
.
Tom Erdmann, 19495 Muirfield Circle, indicated that he was strongly opposed to the swap. He
stated that the current open space provided by the old wayside rest property is not only attractive,
but also that he and his family use it as parkland almost daily. Mr. Erdmann had difficulty
seeing the value in swapping steep grade undevelopeable land for green space. He noted that, by
City Ordinance, the wetland can not be developed anyway, and did not see the value in losing the
limited green open space the City has. In his opinion, ~he Church had not proven that any
hardship exists that limits them from developing the land within their borders. Mr. Erdmann
maintained that this parcel is public land and should remain usable attractive public land; while
the wetland is wetland and will remain wetland no matter what.
Ann Christian, 19490 Muirfield Circle, agreed with Mr. Erdmann. She maintained that people
use this public green space and questioned what value or benefit this trade could provide to the
citizens. While conservation open space is desirable, this wetland space would only provide
limited access, not nearly as much would be gained for the citizens of Shorewood than as
provided by the current wayside green space.
Chair Bailey closed the Public Hearing at 11 :00 P.M.
.
Woodruff asked ifMnDOT or the state could sell the piece ofland to a developer. Zoned R-IA,
Nielsen noted that it will likely be developed and that the state can do as they please. With the
wetlands off the table, Woodruff questioned how accessible this conservation open space would
be to the public. Nielsen stated that the cemetery was favorable to putting in a trail leading to the
wetland area if that was desirable.
Chair Bailey stated that he had gotten the impression from staff and MnDOT that they are pretty
willing to donate the land to the City for park land and/or public use. With regard to the benefit
provided by the green open space, Chair Bailey commented that they are numerous, and not
limited to active use and attractive green space. Whereas, the benefit provided by the wetland
area is limited unless you actually go inside the cemetery, the public benefit is greatly limited.
Council Turgeon departed at 11 :08 P.M.
Woodruff concurred with Chair Bailey and opted that the City obtain the usable open space from
MnDOT for green space and not swap it for conservation open space. Gagne agreed,
emphasizing the need to get the parcel into Shorewood's hands in order to ensure it remains
green space - not necessarily parkland.
Woodruff moved, Gagne seconded, that the Planning Commission recommend to the City
Council that the City acquire the MnDOT right-of-way site and maintain it as open space.
PLANNING COMMISSION MEETING MINUTES
May 7, 2002
Page 14 of 14
"
Nielsen suggested that he and staff examine the language and rework the text in order to
incorporate this sentiment into the planning district #9 language. At that time he will bring it
back to the Planning Commission for their recommendation.
Woodruff withdrew the Motion. Gagne seconded. The Commission voted 6/0 in favor of
removing the Motion.
5. 8.00 P.M. PUBLIC HEARING - ZONING ORDINANCE AMENDMENT
REGULATING THE HEIGHT OF STRUCTURES IN RESIDENTIAL
DISTRICTS
Item five was removed from the agenda.
6. MATTERS FROM THE FLOOR
There were none.
.
7. DRAFT NEXT MEETING AGENDA
The Commission accepted the Agenda as submitted.
8. REPORTS
A. Liaison to Council
It was reported that wards passed through Council on a 3/2 vote and that the revised estimated
cost for the new police and fire station is approximately $12 million.
B. Liaison to LCEC
Nothing new to report.
.
C. SLUC
!
D.
Other
Pisula reported that the visioning process reflects the desire of citizens to be one community.
9. ADJOURNMENT
Woodruff moved, White seconded, adjourning the Planning Commission Meeting of May
7, 2002, at 11 :30 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED.
Kristi Anderson
RECORDING SECRETARY
...
~
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
9 May 2002
RE:
South Tonka Baseball- Conditional Use Permit (Revised)
FILE NO.:
405(02.12)
BACKGROUND
.
Last year the City granted South Tonka Baseball a conditional use permit to construct
dugout shelters in three locations on Fields 1 and 2 at Freeman Park. A fourth location
that required a setback variance (third base side ofField 2) was not approved (see
Exhibits A-D, attached). The structures that were built did not conform to the approved
plans and were required to be removed.. Representatives of South Tonka have now
requested approval for seasonal awnings in place of the permanent structures.
ANAL YSIS/RECOMMENDATION
The proposal is relatively simple. Dark green canvas awnings will be stretched and laced
between a framework of fence rail pipes. These awnings will be very similar in
appearance and installation to the boat dock canopies that are quite common on Lake
Minnetonka. An example of the awning is shown on Exhibit E. These awnings are
seasonal and would only be up during the baseball season (the Planning Commission has
recommended 1 April through 31 October).
The seasonal nature of the shelters may shed a different light on the variance required for
the third base dugout for Field 2. Since fencing is allowed to be six feet high along the
property line, the awning can be stretched from the fence to some taller poles' at the front
of the dugout. Given the amount of existing vegetation behind the dugout, the awning
would be very difficult to see.
ft
~.1 PRINTED ON RECYCLED PAPER
#lA.
Memorandum
Re: South Tonka Baseball CUP and Variance
9 May 2002
This concept has previously been presented to the Park Commission. Since plans were
not available at the time they did not make a recommendation. Now that the plans (photo
on Exhibit E) are available, the matter has been schedule for their 14 May meeting.
Consequently, the recommendation by the Planning Commission was contingent upon
review and approval by the Park Commission. Their recommendation would then be
forwarded to the Council for a formal decision. The Planning and Park Commission
recommendations will be considered by the Council on 28 May.
If you have any questions relative to this item, please feel free to contact me prior to
Tuesday's hearing.
.
Cc: Park Commission
Craig Dawson
Brian Tichy
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DUGOUT CROSS.SECTION
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(512) 498.2:227
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RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT AND SETBACK
VARIANCE FOR THE CONSTRUCTION OF DUGOUT FACILITIES
IN FREEMAN PARK
WHEREAS, the South Tonka Baseball organization (Applicant) proposes to construct
dugout facilities for Field No. 1 and Field No.2 in Freeman Park to be used as shelters for
players, which shelters will be donated to the City of Shorewood; and
WHEREAS, the Shorewood Zoning Code allows public recreational buildings by
conditional use permit (C.D.P.) subject to certain conditions; and
.
WHEREAS, the request was reviewed by the City Planner and his recommendations
were duly set forth in a memorandum to the Planning Commission, Mayor and City Council,
dated 3 May 2002, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a Public Hearing was held and the Applicant's
application reviewed by the Shorewood Planning Commission at their regular meeting on
7 May 2002, the minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at their regular
meeting on 28 May 2002, at which time the Planner's memorandum and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
.
FINDINGS OF FACT
1. The Applicant proposes two dugout shelters for each field, each of which shelters
is one story in height, consisting of canvas awning material stretched over a steel fence
framework.
2. Except for the dugout on the third base side ofField No.2, the dugout shelters
comply with the setback and zoning requirements of the Shorewood Zoning Code.
3. The Applicant has requested a side yard setback variance for the westernmost
dugout on Field No.2.
4. The residential properties to the west of the westernmost dugout on Field No.2
are well screened from the ball field by existing vegetation.
CONCLUSIONS
A. The conditional use permit for the construction of dugout facilities on Field No. 1
and Field No.2 in Freeman Park is hereby granted, subject to the following conditions:
3.
October.
B.
vanance.
1.
All of the dugout shelters must comply with the Shorewood Zoning Code and the
State Building Code.
2.
That the color of the awning material used on the shelters shall be green.
That the canvas awnings shall be allowed to be in place from 1 April to 31
That the Applicant has satisfied the conditions for the grant of a side yard setback
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 28th day of May, 2002.
ATTEST:
JOHN GARFUNKEL, ACTING MAYOR
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
.
.
...
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD,MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
3 May 2002
RE:
Lindeen, Dick and Arnette - C.U.P. for Accessory Space in Excess
of 1200 Square Feet
FILE NO.:
405 (02.10)
BACKGROUND
.
Dick and Arnette Lindeen have applied for a conditional use permit to construct an
attached garage on their property, located at 28005 Boulder Bridge Drive (see Site
Location map - Exhibit A, attached). The floorarea of the new garage, when combined
with an existing attached garage, brings the total area of accessory space on the property
over 1200 square feet. The property is zoned P.U.D./S, Planned Unit
DevelopmentlShoreland and contains 68,970 square feet of area. Exhibit C shows the
location of the existing house, garage, and the proposed garage.
The existing house contains approximately 5600 square feet of floor area in the two levels
above grade. The existing garage contains 737.9 square feet of floor area. The proposed
garage contains 1056 square feet, which brings the total area of accessory space on the
site to 1794 square feet. The existing garage is end loading from the north, while the
proposed garage addition will be perpendicular facing east along with the house. The
driveway serving the new garage is shown on Exhibit C. .
ft
~J PRINTED ON RECYCLED PAPER
lB.
Memorandum
Re: Lindeen CUP
3 May 2002
ANAL YSISIRECOMMENDATION
Section 1201.03 Subd.2.d.(4) of the Shorewood Zoning Code contains four specific
criteria for granting this type of conditional use permit. Following is how the applicants'
proposal complies with the Code:
a. The total area of accessory space (1794 square feet) does not exceed the total floor
area above grade ofthe principal structure (5600 square feet). Exhibit D shows
the first level floor plan.
b.
The total area of accessory space does not.exceed ten percent of the minimum lot
area for the P.U.D.lS zoning district (.10 x. 40,000 square feet = 4000 square
feet).
.
c. The proposed garage complies with the setback requirements of the P.U.D.lS
zoning district. Hardcover on the property will go from approximately 18.7 to
20.3 percent, remaining in compliance with the 25 percent maximum.
Pending field inspection of the site, recommendation regarding the need for
additional landscaping will be provided at the meeting.
d. As shown on Exhibits E and F, the new garage addition will be integrated into the
architecture of the existing home. As such the roof lines, materials and
architectural character of the garage are consistent with the principle dwelling.
.
In light of the preceding, the applicant's request is considered to be consistent with the
requirements of the Shorewood Zoning Code. It is therefore recommended that the
conditional use permit be granted as requested.
Cc: Craig Dawson
Tim Keane
Joe pazandak
Dick and Arnette Lindeen
Sid Levin
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Exhibit A
SITE LOCATION
Lindeen C.D.P.
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LAK.Ej:OUJ~~TB.Y
B U I L D E R S'
L A K E C 0 U N T R Y B U I L D E R S, I N C
339 SECOND STREET 0 9 5 2 . 4 7 4. 7 1 2 1
EXCELSIOR, MN 55331 0 9 5 2 . 4 7 4. 7 9 5 7
THE THRILL IS BUILDING 0 lakecauntrybuilders. com
ADDENDUM TO APPLICATION FOR CONDITIONAL USE PERMIT
Subject Property: 28005 Boulder Bridge Drive. Shorewood. MN 55331
PID# 31-117-23-42-0040
Lot 6 & Stly 67.5 ft. of Lot 5, Block 4, Boulder Bridge, Henn. Cty.
Mr. Brad Nielson
Planning Commission Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
.
Dear Mr. Nielson and Commission Members:
.
The following information should be considered in support of the application for a
conditional use pemlit at 28005 Boulder Bridge Drive, Shorewood to allow for the
construction of a new three-car accessory structure addition onto the existing principal
structure. In order to grant a conditional use permit for such an endeavor, the structure
and property must meet four criteria:
1. The accessory structure footprint cannot exceed the amount of livable house
structure above grade. The accessory structure with the addition amounts to less
than 1,800 square feet. The livable square footage of the house above grade is
slightly more than 5,600 square feet.
2. The total square footage of the new garage structure (1056.1 SF) along with the
existing attached garage structure (737.9 SF) is 1794 SF. This exceeds the 1200
SF maximum for accessory structures per the ordinance, thus requiring the
conditional use permit. However, the R-1A lot size minimum of 40,000 SF
allows for up to 10% (4000 SF) accessory structures within this zoning district,
provided a conditional use permit is accepted. The 1794 SF constitutes 2.6% of
the property.
3. Please review the drawings attached to see that in fact the garage addition we
have proposed is certainly architecturally compatible with the existing house.
Many details of the house have been incorporated into the new structure and it
will, when completed, look like it was originally a part of the principal structure.
a. Please review the attached documents demonstrating the floor plans of the
existing house as well as the proposed garage/accessory structure addition.
b. Please review the attached documents demonstrating the proposed
elevations of the house with the proposed garage/accessory structure
addition.
Exhibit B
APPLICANT'S REQUEST LETTER
4. Finally, the new structure must meet the overall hardcover and setback
requirements for the property.
a. Please see the attached survey that demonstrates the proposed
improvements, including the new garage/accessory structure and the
change in bituminous blacktopping. We are proposing to add the 1056.1
SF accessory structure, 75.6 SF of bituminous driveway in front of the
new garage, a 28.5 SF apron out the back door of the new garage, and
removing 149.8 SF of other existing bituminous driveway that is now in
the way. This leaves the property, after proposed changes, with a 20.3%
impervious percentage, remaining well under the 25% allowable value for
properties within the shoreland districts
b. Note also that all setbacks continue to be maintained and the lot remains
conforming.
. Respectfully Submitted On Behalf of the Owners,
Dick and Arnette Lindeen
28005 Boulder Bridge Drive
Shorewood, MN 55331
Sid Levin
Lake Country Builders, Inc.
Architectural Design Department
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LAKE COUNTRY BUILDERS
Lot 6 and the Southeasterly 67.50 feet of Lot 5, all
BOULDER BRIDGE according to the recorded plat on file
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TOTAL AREA = 68.970
IMPERVOUS SURFACE= 12.901
IMPERVOUS PERCENTAGE- 18.7"
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I hereby certify that this survey
was prepared by me or under my
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PROPOSED
NEW BIT. DRIVEWAY +102.6
REMOVED BIT DRIVEWAY- -142.41
NEW ADDlllON= 1056.08
TOTAL AREA - 68.970
IMPERVOUS SURFACE- 13.993
IMPERVOUS PERCENTAGE- 20.3X
Drawn Checked
Hansen Thorp
Pellinen Olson Inc.
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DH DBO
Job No.
Engineers · SUrve~rs · Landscape ArchItects 02-023
Date
7510 Market Place Drive
Eden Prairie. MN 55344-3644
(952) 829-0700 FAX (952) 829-7806
Reg. No.
Date:
.
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03-18-02
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Exhibit D
EXISTING AND PROPOSED FLOOR PLANS
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Exhibit F
BUILDING ELEV A TIONS - SIDE (NORTH)
AND REAR
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Exhibit E
BUILDING ELEVATION - FRONT
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR ADDITIONAL ACCESSORY SPACE
TO DICK AND ARNETTE LINDEEN
WHEREAS, Dick and Arnette Lindeen (Applicants) are the owners of real property
located at 28005 Boulder Bridge Drive, in the City of Shore wood, County of Hennepin, legally
described as;
"Lot 6 and the Southeasterly 67.50 feet of Lot 5, Block 4, Boulder Bridge"; and
WHEREAS, the Applicants have applied to the City for a Conditional Use Permit for the
construction of additional garage space on the side of the home, the area of which, when added
to the area of existing accessory space on the property, will bring the total area of accessory
. space on the property up to 1794 square feet; and
WHEREAS, the Shorewood City Code requires a Conditional use Permit for the
construction of accessory space exceeding 1200 square feet; and
WHEREAS, the Applicants' request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 3
May 2002, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at their regular meeting on 7 May 2002, the minutes of
which meeting are on file at City Hall; and
.
WHEREAS, the Applicants' request was considered by the City Council at their regular
meeting on 28 May 2002, at which time the Planner's memorandum and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. That the subject property is located in a P .U.D. Planned Unit Development
(single-family residential) zoning district and contains approximately 68,970 square feet of area.
2. That the total proposed accessory space (1794 square feet) does not exceed the
floor area above grade of the principal structure (5600 square feet).
3. That the total area of accessory space does not exceed 10% of the minimum lot
area for the P.U.D. zoning district in which it is located (4000 square feet).
4. That the design and materials of the proposed attached garage are consistent with
the architectural character of the existing home.
5. That the proposed attached garage complies with all setback requirements for the P.U.D.
zoning- district.
CONCLUSION
A. That the application of Dick and Arnette Lindeen for a Conditional Use Permit as set forth
herein above be and hereby is granted.
B. That this approval is subject to the following:
1
That the proposed garage will be used strictly for purposes of a residential nature.
2.
That the Applicants are hereby advised that the City Code provides specific
regulations relative to home occupations and any future use of the garage for othee
than allowable residential purposes would have to comply with such regulations.
C. That the City Administrator/Clerk is hereby authorized and directed to provide the
Applicants with a certified copy of this Resolution for filing with the Hennepin County Recorder or
Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREWOOD this 28th day of May 2002.
JOHN GARFUNKEL, ACTING MAYOR
.
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
...
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
SUBJECT:
City Council A .......
Craig W. Dawson, City Administrator()Y' ~
Larry A. Brown, Director of Public Works/City Engineer . . .
May 23, 2002 .
Undergrounding of Xcel Energy Lines
TO:
FROM:
.
In January this year, the City Council adopted Ordinance No. 378 that requires all utility lines to be
buried.. Existing overhead lines are nonconforming, and must be put underground when they are
replaced, unless the Council determines otherwise.
Under the relevant rulings about to be finalized at the State level, Xcel is required only to pay for the
estimated cost to place facilities overhead. The incremental cost to place facilities underground must
be paid either by (a) the City as a corporate entity, or (b) all of the Xcel ratepayers (i.e., individual
customers) in the city requiring the lines to be buried. In (b), the ratepayers pay a surcharge on their
Xcel bill until Xcel has recovered its additional project cost. Other pertinent parts of the rules
include:
.
. The minimum surcharge is $1.00 per month
. The maximum surcharge is $4.50 per month
. Multiple projects may be pooled within the $4.50/month cap, and the minimum surcharge for
anyone project may then be less than $1.00 per month
. The maximum length of time for surcharge of any individual project is five years
Thus, it is important to be strategic about priorities and selecting the duration of surcharges for
individual projects, so that the City is not precluded from requiring underground installation due to
the $4.50/month cap.
Xcel Proiects:
1) Currently, Xcel has notified the City of its intent to add to its feeder line along Smithtown
Road from Boulder Bridge south to the City limits. Staff subsequently requested that Xcel
place its existing lines underground and estimate the resulting surcharge. It is anxious for a
decision on whether the Council will require this facility to be buried, as it urgently needs to
be upgraded to provide reliable electrical service to this part of Shorewood and adjoining
Victoria. .
{) PRINTED ON R~CYCLED PAPER
9A
Xcel Energy - Undergrounding Projects
May 28, 2002, City Council Meeting
Page Two
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2)
The County Road 19/5mithtown Road/Country Club Road intersection is scheduled for
". .
construction this year. The Council has made it a goal to improve the Gateway streetscape,
and placing utility lines underground (at the very least those on the Shorewood side ofCR19)
is an important component of this plan.
3)
There is an opportunity to have Xcel facilities placed underground as part of the Smithtown
Road oroiect (from Country Club Road to the west/south City limits). In discussion about this
project in past years, many Smith town Road residents - particularly those living east of
Eureka Road - have expressed their preference to have Xcel facilities placed underground.
Xcel believes the cost data will be prepared in three to four weeks.
Preliminary Cost Estimates:
1) Smithtown/Boulder Bridge
a) New line
b) Existing line
2) CR19 intersection
Combine (1) & (2)
$ 52,400
$ 44,700
$ 49.300
$146,400
$1.00/month for 17 months
"$1.00/month for 14 months
$1.00/month for 16 months
$1.32/month for 36 months
.
" 3) Smithtown Road
Cost data not yet available
. At this time, it would appear that all of these projects could be accomplished without significantly
restricting the ability to have additional undergrounding projects subject to the $4.50/month cap.
Potential Requirement on Owners of Private Pronerties:
When electricity is provided to a property directly from a feeder or transmission line, it will be "
necessary to provide a new service line to the building(s) on the site. It will be necessary for
service to the buildings to comply with the current requirements of the electrical code. For those .
buildings that need to come into code compliance, the price charged by a contractor typically runs
$500 to $1,200. For the shorter Smithtown Road project, 11 residences could be affected.
Xcel will not pay for this cost, nor does it have a program. to assist property owners in financing this
cost. Staffhas explored several options inwhich the City may provide multi-year financing for
property owners who are unable or would choose not to pay the entire aDlOunt; none, however,
appears to be cost efficient compared to individuals being responsible for private financing. Staff
will be exploring opportunities through the franchise agreement with Xcel Energy. It does not
appear that an option for the City to pay this cost, and certifyitas a charge on an owner's property
tax statement, would be proper under Chapter 429 of Minnesota Statutes.
RECOMMENDATION:
Staff recommends that the City Council require Xcel Energy's Smithtown Road (from
Boulder Bridge to the Victoria city limit) project be placed underground, and authorize the
minimum monthly surcharge to Xcel Energy ratepayers. It is further recommended that the
Council provide direction regarding the CR19 intersection project and larger Smithtown Road
project, so that Xcel and City staffs may proceed accordingly with plans.
.
.I'
Xcel Energy
City Requested Special Facilities Surcharge (CRSF)
City of Shorewood
Residential 2,739 $1.32 36 $130,157
Low Income (*) $1.00 36 $0
Small C&I ND 151 $1.32 36 $7,176
. Small C&I Demand 43 $3.96 36 $6,130
Large C&I 6 -$5.28 36 $1,140
Street Lighting 10 $1.32 36 $475
Small Mun. Pump ND 18 $1.32 36 $855
Small Mun. Pump Dnd 3 $3.96 36 $428
Large Mun. Pump Dnd $5.28 36 $0
An adjustment in the final months of the recovery period will be made, if necessary, to "true-up" any over/undercollected
amount
Total Carrying Charges included in total amount recovered (**)
.
Allowable Class Surcharge Levels per Month Under CRSF Tariff
Residential @ $1.00 up to $4.50
Low Income Residential @ $1.00
Small C&I,Non-Dmd@ $1.00 up to $4.50
Sm C&I-Dmd @ 3 Times Residential Amount
Lg C&I-Dmd @ 4 Times Residential Amount
* The amount collected from Residential customers may be overestimated whenever Low Income customers number is WJknown.
** A monthly carrying charge of 1.0646% is applied to the outstanding balance of the excess expenditures. It is a compounded rate
which reflects both the overall tate of return of 9.31 % allowed at the latest general rate case in 1992 and a tax factor of 4.24%.
CRFS_modeLShorewood_ V3
Pricing Planning/Liassou
5/23/02
1) Xcel Project - Add. and relocate lines, Smithtown Road south of Boulder Bridge $ 97,100
3) City Project - Relocate lines, Smithtown Road - information requested of Xcel
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2) City I County Project - Relocate lines, County Road 19 intersection $ 49,300
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UNDERGROUNDING OF XCEL ENERGY LINES
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
.
DATE:
RE: A Motion Accepting Proposal for Engineering Design Services for Smithtown Road
Pavement Rehabilitation Project
Engineering File 01-12
Attachment 1 is the Engineering Design Proposal form WSB and Associates, Inc. for the Smithtown
Road Rehabilitation Project.
The proposal includes the following tasks:
.
. Preparation of Final Design Plans and Specifications
. Drainage Analysis and Design
. Design Surveying and Mapping
. . Survey Monument identification, if present in field
. Design Review and Submittal with MN State Aid
The proposal for this service has been submitted as $49,800, or 4.8% of the estimated construction
cost. This proposal is very reasonable when compared to a typical reconstruction project that would
range between 10 - 12 percent of the estimated construction costs. This dis~ount has been provided
since the project is a pavement reclamation project, versus a complete reconstruction project.
Recommendation
Staff is recommending that the proposal submitted by WSB and Associates, dated Apri118, 2002 for
the Smithtown Road Pavement Reclamation Project be accepted.
ft
\,J PRINTED ON RECYCLED PAPER
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WSB
& Associates, Inc.
4150 Olson
Memorial. Highway
Suite 300
Minneapolis
Minnesota
55422
763.541.4800
763.541-1700 FAX
April 18, 2002
Mr. Larry Brown, P.E.
Public Works Director
City of Shorewood
5755 Country Club Road
Shorewood,~ 55331
RE: Smithtown Road Final Design Proposal
WSB Project No. 1074-58
Dear Larry:
WSB & Associates, Inc. is pleased to submit this proposal for the preparation of the final
design and plans/specifications for the Smithtown Road reclamation and overlay project.
This proposal outlines the proposed scope of services, cost estimate, and schedule for
completing this project.
I will be the Project Manager on this project and will coordinate all activities of the WSB
Project Team.
Thank you for your consideration of WSB for these professional engineering services. We
look forward to working with you on this project and other projects in the future. If you
have any questions or require any additional information, please do not hesitate to call me
at (763) 287-7195.
Sincerely,
WSB & Associates, c.
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David E. Hutton, P .E.
Proj ect Manager
Enclosure
ao/sb
F:\ Attachment 1
Minneapolis. St. Cloud. Equal Opportunity Emplo:
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Proposal to Provide
Professional Engineering Services for
Smith town Road
City of Shorewood, MN
WSB proposes to provide the following services to the City of Shorewood for the final design
and preparation of construction plans and specifications for Smithtown Road, from Country Club
Lane west to the corporate limits. The specific work tasks are outlined below.
Work Tasks
A. Final Design/Plans
We will prepare the final construction plans suitable for bidding this project. The plans
will generally consist of the following sheets,:
· Title Sheet
· Quantity Tabulation
· Standard Details
· Alignment Plans and Tabulations
· Roadway Plan Sheets
· Roadway Profile Sheets
· Drain tile Profiles
· Erosion/Sedimentation Control
· Typical Sections
· Trail Plan and Profile (West Portion Only)
The cross sections that will be used to establish the construction limits will be as
previously directed by the Council, namely two II-foot driving lanes, a 4-foot shoulder,
and a 2-foot shoulder (28 feet total paved surface). The final design will utilize a 30 or
50 scale and 11 X 17 sheets. A trail will be included on the north side of Smithtown
Road from the Hennepin County Regional Trail to the City limits at Victoria.
B.
Drainage Analysis/Design
Due to the addition of the drain tile, a final drainage plan will be developed to identify
key low areas and outlets for the drain tile system. It is our understanding that the City
will not be trying to get any extensive easements for the drain tile outlets, but rather use
existing natural depressions, lowlands or swales for outlets. ' The drain tile design will be
incorporated into the final plans and specifications.
C. Surveying / Mapping
In order to determine actual property lines and existing public right-of-way, a full
topography survey is proposed. Cross-sections will be taken every 100 feet from right-
of-way to right-of-way and all property comers will be found iflocated. The field survey
data will be compared against the current right-of-way map for verification of the right-
of-way. The existing road and ditches will be located with respect to property lines /
right-of-way.
P:ISltorewoodlProp forfil/al desigl//o smith/owl/.doc
D.
Specifications
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Specifications and bidding documents will be developed as part of this final design phase.
We will prepare a bid tabulation and memorandum of recommendations upon opening
the bids.
E. State Aid Office Review / Coordination
We will submit the final plans to the State Aid Office for review and approval. These
discussions will include inquiries as to the eligibility for using State Aid funds for other
items such as right-of-way, undergrounding of overhead power lines, etc.
F. Timetable
Assuming a notice to proceed will be issued by May 14, 2002, the plans and specs will be
completed and ready for bidding by July 1, 2002. The State Aid review and approval
process may delay the actual bid award and construction start up.
G.
Fee
.
The total estimated fee for this work is $49,800 as shown on Attachment A. This fee is
approximately 4.8% of the estimated construction cost. We will bill you using our
current 2002 hourly rates based on actual hours billed.
H. Meetings
We will attend the Council meeting to award the bid if the City desires.
I. Construction Services
This proposal does not include any construction observation or staking. These services
can be provided at our 2002 hourly rates ifthe City desires.
.
J. As-BuUts
At the conclusion ofthe project, as-built drawings will be prepared.
I hereby authorize WSB & Associates, Inc. to provide the services as outlined above.
Mr. Larry Brown, P.E.
Director of Public Works
Date
P:\ShorewoodlProp for filial desiglllo smilhlowlI.doc
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ATTACHMENT A
Smithtown Road
Final Design Fee
City of Shorewood, MN
TASK COST
Final Plans and Specifications $34,000(1)
. Topography $15,800
TOTAL FEE $49,800
(1) NOTE: Equals 4.8% of the estimated construction cost of 700,000.
.
P:\SllOrewoodIProp for filial desigll /0 smUII/owll.doc