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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 13, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Garfunkel-,--
Liz6e_
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. Board of Review Meeting, April 22, 2002 (Att.-#2A Minutes)
B. City Council Regular Meeting, April 22, 2002 (Att.-#2B Minutes)
C. City Council Work Session Meeting, April 22, 2002 (Att.-#2C Minutes)
D. City Council Regular Meeting, April 30, 2002 (Att-#2D Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked foUowing removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.-#3A Claims List)
B. Approving an Intoxicating Liquor License On-Sale Intoxicating Liquor and Special
Sunday Sales - Minnetonka Country Club (Att.-#3B Proposed Resolution)
C. Approving an Intoxicating Liquor License Sunday and Club for the American Legion
Post #259 (Att-#3C Proposed Resolution)
D. Approval of the Agreement with Minnetonka Public Schools Community Education and
Services for Lifeguard Services for Crescent Beach (Att.-#3D Administrator's
memorandum)
E. Authorizing Advertisement for Bids for Seal Coating (Att.-#3E Public Works Director's
memorandum)
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CITY COUNCIL AGENDA - MAY 13, 2002
PAGE20F3
F. Appeal for Additional Time to Comply with Notice to Remove (Att.-3F Planning
Director's Memorandum)
Appellant: Randy Carter
Location: 26550 Smithtown Road
G. Authorization to Enter Into a Contract for Codification Services (Att.-#3G Deputy
Clerk's memorandum)
H. Approval of Position Descriptions for Concession Supervisor and Concessionaire (Att.-
#3H Public Works Director's memorandum)
I. Approving the Permanent Appointment of Boyd Bailey as Engineering Technician III
(Att.-#31 Public Works Director's memorandum)
J. Approving the Permanent Appointment of Terry "Red" Tower as Light Equipment
Operator (Att.-#3J Public Works Director's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
S. PRESENTATIONS
A. Presentation by The Legacy Foundation (Att.-#5A Administrator's memorandum)
6. PARKS - Report by Representative
A. Report on Park Commission Meeting Held April 23, 2002 (Att.-#6A Draft Minutes)
B. Accepting Business Plan for "The Depot" at Eddy Station (Att.-#6B Public Works
Director's memorandum)
7. PLANNING - Report by Representative
A. Temporary Sign Permit - Shorewood Market (a.k.a. ICO, a.k.a. Total Gas) (Att.-#7 A
Planning Director's Memorandum)
Applicant:
Location:
Ford Thatcher
5680 County Road 19
B. Sign Permit - Shorewood Market (Att.-#7B Planning Director's Memorandum)
Applicant:
Location:
Ford Thatcher
5680 County Road 19
8. GENERAL
A. Amendment to the Joint Powers Agreement for Excelsior Fire District (Att.-#8A
Administrator's memorandum)
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CITY COUNCIL AGENDA - MAY 13,2002
PAGE30F3
B. Establishing Polling Locations for the 2002 Elections (Att.-#8B Deputy Clerk's
memorandum)
C. Discussion on Public Safety Facilities (Att.#8C Administrator's memorandum)
9. ENGINEERINGIPUBLIC WORKS
A. Authorization for Engineering proposal for Smithtown Road Improvement Project
(Att.-#9A Public Works Director's memorandum)
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. County Road 19 Intersection
3. Glen Road Drainage Project
B. Mayor & City Council
11. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 10, 2002
TO:
Mayor and City Council Members
Jean Panchyshyn, Executive SecretarylDeputy Clerk ~
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FROM:
CC: Craig W. Dawson, City Administrator
RE: COUNCIL AGENDA ITEMS FOR MAY 13, 2002 MEETING
The following Agenda Items will be delivered under separate cover:
#3E Authorizing Advertisement for Bids for Seal Coating (Att.-#3E Public Works Director's
memorandum)
I.
#6B Accepting Business Plan for "The Depot" at Eddy Station (Att.-#6B Public Works
Director's memorandum)
#9A Authorization for Engineering Proposal for Srnithtown Road Improvement Project (Att.-
#9A Public Works Director's memorandum)
We apologize for the delay. If you have any questions, feel free to contact me.
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~.1 PRINTED ON RECYCLED PAPER
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 13 May 2002
..
A Liquor Committee meeting is scheduled for 6:00 p.m. this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B & #3C: The attached resolutions approve the appropriate annual liquor
license renewals for the Minnetonka Country Club and the American Legion Post #259.
Certificates of Insurance have been provided, and background checks completed.
Approval of the resolutions require simple majority vote.
.
Agenda Item #3D: The City of Shorewood jointly operates Crescent Beach with the City of
Tonka Bay. Expenses for lifeguard services are shared by the cities. The attached annual
Agreement for Lifeguard Services at Crescent Beach for the City of Shorewood is
provided through the Minnetonka Public Schools Community Services. Due to
accounting changes in the Minnetonka Independent School District, the City's fee for
Lifeguard Services has increased 15.25%, from $2,900 in 2001 to $3,345 in 2002.
Sufficient funding is included in the 2002 budget to meet this expense. It is recommended
for approval by the Council.
Agenda Item #3E:
Agenda Item #3F: Randy Carter has requested additional time to comply with a Notice to
Appeal and a Zoning Violation letter. Since he has made progress toward compliance,
staff recommends that he be given until 31 May 2002 to correct the remaining violations.
After that, without further notice, the matter will be turned over to Public Works for
cleanup and to the City Attorney for prosecution of the zoning violations.
Agenda Item #30: Codification of the City Bode book was last done in 1987. Updates have
been maintained since that date. It is recommended that a legal review of the Code be
completed every 10 years to develop a Code based on the latest federal and state laws.
This being a two-year project, the 2002 Budget has allocated appropriate funds for Phase
One of the project. The 2003 Budget will need to include appropriate funds to complete
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Executive Summary - City Council Meeting of 13 May 2002
Page 2 of 3
the project. Staff has contacted two Codification Service Providers for quotes on this
project and is recommending the City enter into an Agreement for Codification Services
with one of these providers.
Agenda Item #3H: Staff has prepared position descriptions for staffing the new Concession
Stand, "The Depot" at Freeman Park. The positions include Concessionaire and
Concession Supervisor. It is anticipated that Staff will advertise and interview for these
part-time, seasonal positions as soon as possible. Council approval requires simple
majority vote.
Agenda Item #31: Boyd Bailey has successfully completed his six-month probationary
appointment as Engineering Technician. This resolution approves the permanent
appointment of Boyd Bailey as Engineering Technician. Adoption of the resolution will
also grant the six-month step-increase.
Agenda Item #3J: Terry "Red" Tower has successfully completed his six-month
probationary appointment as Light Equipment Operator. This resolution approves the
permanent appointment of Terry "Red" Tower as Light Equipment Operator. Adoption of
the resolution will also grant the six-month step-increase.
Agenda Item #5A: The Legacy Foundation, a recently-formed non-profit organization, has
requested an opportunity to introduce itself and its mission to the City Council. Two of
the Foundation's board members are expected to make the presentation.
Agenda Item #6B:
Agenda Item #7 A & B: Mr. Ford Thatcher proposes to reopen the former Total
Gas/convenience store at 5680 County Road 19. He has requested approval of temporary
and permanent sign permits for the site. Staff recommends approval of the temporary
permit for 14 days (two, seven-day permits run back to back). Approval of the
permanent signage should be subject to the American Legion (the land owner) providing
the City with a copy of a letter to the billboard company demanding that the billboard be
removed within 30 days.
Agenda Item #8A: It is clear that the Excelsior Fire District and Member Cities are committed
to the goal of providing a new facility for the Fire Department, and have made substantial
progress towards this goal. In order to accomplish this goal in a thoughtful and thorough
manner, the City of Excelsior has recommended an extension to dissolution dates in the
current Agreement. At its meeting on April 23, the Excelsior Fire District Board
recommended that Member City Councils approve a proposed Amendment to the Joint
Powers Agreement. Council approval requires simple majority vote.
Agenda Item #8B: With the establishment of new City Wards and Precincts, the City Council
must adopt a Resolution establishing polling locations for each voting precinct by June
11,2002. The existing polling locations will continue to be used; however, a new polling
location must be determined for Ward 3, Precinct 1. Staff has identified two suitable
locations: The Excelsior United Methodist Church located at 840 Highway 7 in
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Executive Summary - City Council Meeting of 13 May 2002
Page 3 of3
Excelsior, and Our Savior Lutheran Church located at 23290 Highway 7 in Shorewood.
Staff is requesting Council determine the polling location for Ward 3, Precinct 1, and
adopt a Resolution establishing Polling Locations in the City of Shorewood for the 2002
Elections.
Agenda Item #8C: On May 1,2002, the Excelsior Fire District (EFD) and South Lake
Minnetonka Police Department (SLMPD) met in a joint work session of the councils of
their member cities to present the fire and police facilities proposal recommended by the
governing boards. The proposed project is being discussed by the individual city
councils. The Council should indicate the extent of its support for the fire and police
facilities. The Council should also give direction to its representative on the governing
boards of EFD and SLMPD about any changes, parameters, or conditions they believe
appropriate regarding this project. The fire and police chiefs will be present for the
Council's discussion.
Agenda Item #9 A:
CITY OF SHOREWOOD
BOARD OF REVIEW
MONDAY, APRIL 22, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
MINUTES
1. RECONVENE BOARD OF REVIEW MEETING
OR~fl
Chair Love called the meeting to order at 6:00 P.M.
A.
Roll Call
Present:
Chair Love, Boardmembers Garfunkel, Lizee, and Turgeon; Administrator
Dawson; City Appraisers Bill Davy and Tom Kunik
Absent:
Boardmember Zerby
.
B.
Review Agenda
Chair Love reviewed the Agenda, and without objection from the Board, proceeded with the
meeting.
2. APPROVAL OF MINUTES
A. Board of Review Work Session Minutes of April 8, 2002
Garfunkel moved, Turgeon seconded, Approving the Board of Review Work Session
Meeting Minutes of April 8, 2002, as presented. Motion passed 4/0.
B. Board of Review Meeting Minutes of April 15, 2002
.
Garfunkel moved, Lizee seconded, Approving the Board of Review Meeting Minutes of
April 15, 2002. Motion passed 4/0.
3. CONSIDERATION OF A MOTION REGARDING CITY ASSESSOR'S
RECOMMENDATIONS
Mr. Davy explained that Mr. Kunik and he had reviewed a number of cases since the last meeting
of the Board of Review in effort to remedy concerns from City residents regarding their proposed
property valuations.
Mr. Davy further explained that Mr. Kunik and he had met with members of the Minnetonka
Yacht Club this past week. He noted he still had questions with regard to the bylaws of the
Yacht Club as to what would happen to the land in the future. Also, Administrator Dawson
explained the Yacht Club still needed to get the proper property tax classification for taxation
purposes. He noted discussion would continue, but the matter could still move forward as non-
taxable properties would be assessed every six years, and the property value would not be
affected regardless of classification.
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RECONVENED BOARD OF REVIEW MEETING MINUTES
April 22, 2002
Page 2 of 2
Mr. Davy stated he had also reviewed property belonging to Ms. Kitty Onan, 5525
Wedgewood, PID 33-117-23-22-0029. He noted a comparable grid had been prepared for this
meeting. In addition, he explained he had taken changes to the property into account when the
property had been reduced in value to $276,000. Mr. Davy then reviewed the comparable grid
for Ms. Onan's property for the Board. He stated he believed the valuation to be appropriate and
recommended no further change.
With regard to Minnetonka Moorings, Inc., Mr. Davy explained that Mr. Chris Bennett of the
Appraiser's office had tried several times to contact the owners of the property to discuss the
matter and arrange for a site review, to no avail. He reminded the Board the owner could
proceed to the Hennepin County Board of Equalization if necessary.
Mr. Davy explained all other cases heard in the April 15, 2002, Board of Review Meeting had
been remedied.
Garfunkel moved, Lizee seconded, to Accept the Recommendations of the City Assessors as
presented. Motion passed 4/0.
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Chair Love thanked the Assessors for a job well done.
4. ADJOURN
Turgeon moved, Lizee seconded, Adjourning the April 22, 2002, Board of Review Meeting
at 6:16 P.M.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Chair
.
Craig W. Dawson, City Administrator
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 22,2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
DRAft
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon; Administrator Dawson;
Attorney Keane, Engineer Brown, Finance Director Burton, and Planning Director
Nielsen
Absent:
Councilmember Zerby
B. Review Agenda
Mayor Love reviewed the Agenda. Engineer Brown added Item lOA, A Motion Authorizing Expenditure
of Funds for a Video Security System for Eddy Station at Freeman Park. Administrator Dawson
requested Item 3F, A Resolution Approving License to Retailer to Sell Tobacco Products.
Lizee moved, Garfunkel seconded, approving the Agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes of April 8, 2002
Turgeon moved, Garfunkel seconded, Approving the City Council Special Meeting Minutes of
April 8, 2002, as presented. Motion passed 4/0.
B. City Council Regular Meeting Minutes of April 8 2002
Garfunkel moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of
April 8, 2002, as amended, on Page 3, Paragraph 4, Sentence 1, change "19570 Pine Ridge Road,"
to "19570 Vine Ridge Road." Motion passed 4/0.
3. CONSENT AGENDA
Mayor Love reviewed the Consent Agenda. Councilmember Turgeon requested Item 3C be
removed from the Consent Agenda for further discussion and consideration, and moved to Item
lOB in this evening's Agenda.
Turgeon moved, Garfunkel seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein:
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CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 3 of 9
Mayor Love opened the Public Testimony portion of the Public Hearing at 7:15 P.M.
Tom Kelsey, 5705 Smithtown Way, expressed concerns for the future of the Council in its consideration
of a ward system of representation. He believed a ward system would heighten any divisions between
areas of the City. In addition, he anticipated a low candidate turnout. Further, he believed it allowed
potential for a candidate with a personal agenda to gather a small electoral base and restrict the positive
movement forward the City had been working so hard to achieve. Also, he stated the ward system had
the potential to restrict the good service being provided to residents with its current representation,
simply due to map lines. He also explained he believed this decision was too large to be made by the five
people to be impacted by it. He suggested the electorate be questioned regarding this matter. In
conclusion, he explained, Shorewood had a great government currently that was faithfully serving its
residents in all areas of the City. He believed there were few benefits that would outweigh the negative
aspects of ward system of representation.
.
There being no further public testimony, Mayor Love closed the Public Testimony portion of the Public
Hearing at 7: 19 P.M.
Administrator Dawson explained Shorewood was a statutory city, and as such, could not legally put the
matter to a referendum.
Mayor Love stated he believed the discussion regarding this item would be more beneficial to all if full
Council could be present, and suggested meeting on Tuesday, April 30, 2002, to continue discussion on
this matter.
Councilmember Lizee agreed. She also questioned whether a two-ward format had been considered.
Mayor Love ~tated this had been suggested and Staff had prepared information regarding two wards with
two Councilmembers elected from two wards, and two Councilmembers and the Mayor elected at-large.
.
Councilmember Garfunkel also agreed a discussion with all Councilmembers present would be useful.
He commented, with regard to the two-ward system, the issue still remained whether to implement a
ward system of representation.
Councilmember Turgeon stated she too would like all Councilmembers present for this discussion. She
noted in the three years this issue had been discussed, there were no facts and no compelling evidence to
support the need for ward representation. In addition, she cited of the 855 cities within the state, less
than approximately 100 have wards. She believed the risks involved with the use of wards were too high.
She noted the size of Shorewood, and explained ward representation opened the door for aldermanic
courtesies, and she did not believe the City needed that level of politics. Further, she felt that ward
representation would allow for "tunnel vision." She also stated she would be interested in viewing any
data showing a ward system provided a better way of representing residents.
Mayor Love stated the City of Minnetonka, Minnesota, had a ward system of representation. He also
believed the way to invite residents to become part of the government process was through involvement.
He stated he believed one way to invite. them in was through neighborhoods. With one elected official
per area of the City, he believed the community would come to be viewed as a whole. He stated the real
issue was how best to bring about involvement, and he believed the City would be better served by
representational areas.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 4 of9
Councilmember Turgeon stated she thought it important to consider the Commissions following the same
representational format. She was concerned for the lack of interest in the seats for these Commissions
currently, and stated she would not wish to see interested parties turned away from these seats due to
geographic boundaries. She would prefer to keep all electoral positions, as well as the Commissions, on
an at-large basis of representation.
Councilrnember Garfunkel stated much of the focus until this point in the process included whether and
how the ward system of representation could potentially be established. He believed it was only at this
point in the process that the merits were being considered. He stated various arguments he had heard
resonated with his beliefs in that he was concerned for the reasons for the change in representation. In
addition, he was concerned for the lack of participation. in the City's governmental seats. Further, he
stated he was not sure the potential need to recruit candidates with a ward system would be good for the
community, as it would be possible to get a homogeneous Council. While the two-ward system might
deflect some of his concerns expressed at the April 8, 2002, Public Heming, he remained skeptical it
would solve the issues of limitations on individuals wishing to be involved in the governmental process.
Further, he stated he thought it valuable to have to campaign and represent the City at-large as it provided .
opportunity to hear all concerns across the City. He remained skeptical of the need for the change in
representation.
Councilmember Lizee believed wards would encourage participation rather than limit it. In addition, she
disagreed that it would make for single-issue politics. She stated geographic diversity for involvement in
current Commissions, while encouraged by Council and Commissions, were resulted in service by people
interested in issues who wanted to learn about the local government process. She thought the Council
had done a good job of considering the ward system of representation, and she would like to see the
discussion continue when all members of Council could be present.
Lizee moved, Garfunkel secouded, continuing the Discussion Regarding Consideration of
Establishing City Election Wards, to Tuesday, April 30, 2002, at 7:00 P.M. at City Hall.
Councilmember Garfunkel stated he had additional questions regarding the precincts proposed, noting
the idea seemed to make sense no matter what transpired with the ward system issue. Councilmember
Turgeon stated she had heard in the comments from residents, that the population deviation percentages .
used in ward boundary maps were too high and she requested clarification in this matter. Mayor Love
asked Staff to report on these matters at the meeting on April 30, 2002.
Motion passed 4/0.
B. Consideration of Establishing Precinct Boundaries
This item was continued to the April 30, 2002, Regular City Council Meeting as part of the continued
discussion regarding consideration of establishing City election wards.
1. PRESENTATIONS AND REPORTS
A. Report on Lake Minnetonka Conservation District (LMCD) Projects
Mr. Tom Skramstad, LMCD representative, provided a report on the projects currently being undertaken
by the LMCD. He provided detailed information to Council regarding issues pertaining to zebra mussels,
a motorized watercraft amendment, water patrol deputies, Boulder Bridge Farm development, solar lights
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 5 of9
on buoys, lakescaping, buoy system changes, annual charter boat meetings, surveys being conducted by
the LMCD, the 2003 LMCD Budget, and its annual financial audit. In addition, he noted the LMCD
website could be accessed at http://www.lmcd.org.
Mayor Love thanked Mr. Skramstad for his report.
2. PARKS - Report by Representative
A. Report on Park Commission Meeting Held April 9, 2002
Park Commission Chair Arnst reported on matters considered and actions taken at the April 9, 2002, Park
Commission Meeting (as detailed in the minutes of that meeting).
8. PLANNING
.
There was not a Planning Commissioner present to provide a report on the most recent Planning
Commission Meeting.
A. Approval of Conditional Use Permit for Telecommunications Facilities at the
Southeast Water Tower Site.
Applicant: AT&T Wireless
Location: S.E. Area Water Tower
Director Nielsen noted this matter and Item 9B on tonight's Agenda were related.
.
Director Nielsen also explained an application had been made on behalf of AT&T Wireless to add three
telecommunications antennae to the southeast water tower site located at 5500 Old Market Road. He
noted a great deal had changed since the original lease and Conditional Use Permit for the applicant, as
well as increased pressure to provide space for a rapidly growing telecommunications industry. In
response the City had adopted a number of local regulations consistent with Federal requirements. He
explained the applicant wanted to consolidate antennae and locate them on the top of the water tower.
With this move in antennae, a space would be allowed on the tower stem and an opportunity existed for a
revised lease agreement. Director Nielsen also reviewed compliance with regulations related to land use
and code requirements. In addition, he stated approval of the Conditional Use Permit should be subject
to the following requirements:
1. Relocation of the two lower antenna panels to the top of the tower.
2. Approval of the City Engineer with respect to structural and operational issues.
3. Approval ofthe City's Telecommunications Consultant.
4. The applicant must enter into an updated lease agreement with the City, including
provisions for annual monitoring and current lease rates.
5. Prior to any construction, the City Engineer would require an additional letter of credit or
cash escrow relative to the work being done on public property and to the tower itself.
He noted a representative of AT&T Wireless, Andrew Flowers, was present and would stand for
questions related to this matter.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 6 of9
Turgeon moved, Garfunkel seconded, Adopting RESOLUTION NO. 02-034. "A Resolution
Granting a Conditional Use Permit to AT&T Wireless Services, for the Southeast Water Tower
Site." Motion passed 4/0.
B. Approval of a Minor SubdivisionILot Combination
Applicant: Richard Bowman
Location: 20025 Manor Road
Director Nielsen explained Mr. Richard Bowman's home was situated on approximately eight acres of
land at 20025 Manor Road. Mr. Bowman proposed conveying the northern 40 feet of his property to the
owner to the north, Kawell Architectural Firm.. While this normally would be a simple procedure, this
matter was complicated by the fact that the property to the north was located in Deephaven. He then
reviewed the issues to be addressed in this request, most notably, the40-foot parcel would need to be
protected by a protective covenant so that neither piece of land could be conveyed without the other in
the future. In addition, he noted the City of Deephaven must approve the division/combination, and no
buildings would be allowed to extend across the municipal boundary. Further, the City of Deephaven
would be responsible for handling any building permits for the property. .
Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 02-035. "A Resolution Approving
Subdivision and Combination of Real Property for Richard Bowman, 20025 Manor Road."
Motion passed 4/0.
C. Approval of Preliminary Plat - Oak View Estates
Applicant: 3Z Holdings, LLC
Location: 6090 Chaska Road
Director Nielsen stated the applicant had submitted revised plans for a preliminary plat for the property at
6090 Chaska Road. He then reviewed issues related to lot sizes and setbacks, tree preservation and
reforestation, as well as street location and design. The most significant area of concern related to the
plans had been the cul-de-sac, which would remain on the east side of the property, but would access
Chaska Road nearer the west side of the property as recommended by the City Engineer. He noted this
would provide a new intersection with better sight lines than what cWTently existed. He stated the old .
intersection would be removed, and the driveway for the property to the east of the subject site would use
the new intersection to the west. Further, he noted the street right-of-way width and cul-de-sac diameter
would be reduced, providing more lot area for the units and more flexibility in the location of the
buildings on the site. In addition, these measures would enhance tree preservation on Lots 1 and 2. He
stated the Planning Commission had approved this preliminary plat but requested final plat review.
He also noted the presence of Mr. Arnie Zachman, developer for the property. Mr. Zachman indicated he
would be available for any questions Council had of him.
Garfunkel moved, Turgeon seconded, Approving a Preliminary Plat of Oak View Estates, subject
to Staff recommendations, for 3Z Holdings, LLC, 6090 Chaska Road. Motion passed 4/0.
D. Approval of a Minor Subdivision
Applicant: James Marso
Location: 6060 Strawberry Lane
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 7 of 9
Director Nielsen stated Mr. James Marso had purchased the property at 6060 Strawberry Lane and eight
feet of vacant land to the south of it for the purpose of dividing the property into two single-family lots.
He also explained Mr. Marso was purchasing the eight feet of property to the south in order to create a
lO-foot setback for the existing home while maintaining adequate width on the new southerly lot. In
addition, Director Nielsen noted the right-of-way for Strawberry Lane was substandard in width. As
such, approval of this division would need to include the dedication of additional right-of-way as well as
other recommendations related to legal description and title commitment for the property. He noted the
presence of Mr. Marso, who indicated he would answer any questions Council may have had of him.
Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 02-036, "A Resolution Approving a
Minor Subdivision/Combination, subject to Staff recommendations, for James Marso, 6060
Strawberry Lane. Motion passed 4/0.
9. GENERAL
.
A.
Approval of the 2002-2022 Capital Equipment Program of the Excelsior Fire
Department
Administrator Dawson explained the Joint Powers Agreement for the Excelsior Fire District (EFD)
required that amendments to the EFD's Capital Improvement Program be accomplished no later than
April of any year. The EFD Board had recommended approval of the revised Capital Equipment
Program, as it was consistent with the program currently in effect. He noted detailed changes were noted
in a memorandum from Fire Chief Mark DuCharme to the City of Shore wood, dated April 17, 2002. A
copy of this memorandum could be found at City Hall for further review.
Lizee moved, Garfunkel seconded, Approving the 2002-2022 Capital Equipment Plan of the
Excelsior Fire Department. Motion passed 4/0.
B. AT&T Lease Agreement
.
Administrator Dawson explained that as a result of approval of a Conditional Use Permit for use on the
Southeast Water Tower site for wireless communications by AT&T Wireless Services, a new lease
agreement between AT&T and the City would be required. He stated the terms of the lease had been
negotiated, and remained essentially the same as prior leasing agreements in terms of conditions required.
Council requested clarification on various terms of the lease agreement, and expressed an interest in
having financial surety regarding removal of equipment from the site if necessary. In addition, Engineer
Brown clarified terms of the lease regarding interruption of service for the purpose of Water Tower
maintenance. Mayor Love thanked all parties involved in this process for comments expressed.
Turgeon moved, Garfunkel seconded, Approving the Water Tower Space Lease Agreement by and
Between the City of Shorewood and AT&T Wireless Services of Minnesota. Motion passed 4/0.
10. ENGINEERINGIPUBLIC WORKS
A. A Motion Authorizing Expenditure of Funds for a Video Security System for Eddy
Station at Freeman Park
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 8of9
Engineer Brown explained that on March 25, 2002, Council had directed Staff to obtain proposals for a
video security system for the Eddy Station park shelter at Freeman Park. He explained Staff had met
with a number of consultants and he then provided a summary of proposals received. He further
explained consultations had been held with the South Lake Minnetonka Police Department regarding the
best approach and operation of a video security system in that area. He reviewed elements of the
proposed systems and indicated a recommendation which would allow for future expansion of the system
should it be required.
Lizee moved, Turgeon seconded, Approving an Expenditure of $6,272 for Security Cameras at
Eddy Station from the General Fund. Motion passed 4/0.
B. Awarding Contract for Spring Clean- Up Services
Councilmember Turgeon stated she requested this item be removed from the Consent Agenda as she had
questions regarding Spring Clean-Up services for Island residents. Options were discussed for removal
of Spring Clean-Up items for Island residents, including the ability to "opt out" of the service or have a .
City truck pick up the items for removal. Mayor Love commented he was reluctant for people on the
Island to have any different service than other City residents. Engineer Brown noted arrangements would
be made to successfully address the situation.
Garfunkel moved, Lizee seconded, A warding a Contract for Spring Clean-Up Services. Motion
passed 4/0.
11. REPORTS
A. Administrator & Staff
1. Gideon Glen
Administrator Dawson stated an agreement regarding the project was still being reviewed by the
Minnehaha Creek Watershed District Staff.
2.
County Road 19 Intersection
.
Engineer Brown reported discussions were continuing with representatives of Hennepin County
regarding the project. Plans had been submitted for Minnesota State Aid review as well.
B. Mayor & City Council
Mayor Love noted a Visioning meeting with the City of Excelsior was scheduled for Thursday, May 2,
2002, at the Southshore Community Senior Center at 7:00 P.M. He also noted the passage of legislation
regarding the use of phosphorus free fertilizer. He thanked City Staff, the law firm of Larkin, Hoffman,
Daly and Lindgren, the League of Minnesota Cities, and countless other individuals who had worked
tirelessly to bring this legislation forward. He noted the coalition of many groups as a result of the
process of passing the legislation, and stated he looked forward to the future of this action.He greatly
appreciated the support of the Council as well as City residents.
~
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CITY COUNCIL REGULAR MEETING MINUTES
APRIL 22, 2002
Page 9 of9
12. ADJOURN
Lizee moved, Garfunkel seconded, adjourning the Regular City Council Meeting of April 22, 2002,
at 9:12 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
ATTEST:
Craig W. Dawson, City Administrator
.
.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION MEETING
MONDAY, APRIL 22, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:30 P.M. or immediately following
Regular meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
DRAfT
Mayor Love called the meeting to order at 9:24 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee; and Turgeon; Administrator Dawson;
Attorney Keane, Engineer Brown, Finance Director Burton, and Planning Director
Nielsen
Absent:
Councilmember Zerby
B. Review Agenda
Without objection from Council, Mayor Love proceeded with the Agenda for this evening's Work
Session Meeting.
2. DISCUSSION ON SMITHTOWN ROAD IMPROVEMENT PROJECT
Administrator Dawson explained the purpose of the meeting this evening was to gather Council's input
regarding providing a firm direction to the City's consultant for the design of the Smithtown Road
Improvement project.
Mayor Love stated he had attended the City's Open House meeting regarding this project and found a
compelling number of residents interested in having an offstreet walkway along Smithtown Road. He
believed it important to examine the issue further as he had seen a number of names submitted to the City
indicating interest, and had also spoken with the principal of Minnewashta School regarding the impact
of the project as well.
Councilmember Garfunkel stated a design for the road reconstruction had been received, and he also
noted neighborhood interest had arisen regarding an offstreet trail; however, he was concerned that the
projects need not necessarily be linked together, as he did not want to delay the reconstruction project to
decide if a walkway would be constructed as well.
Engineer Brown explained a number of possible options regarding the design phase of the reconstruction
project as it related to a trail along Smithtown Road. He noted various State Aid monies were available
depending on which options were chosen for the trail. Engineer Brown also stated the reconstruction of
the roadway was to be funded through Minnesota State Aid monies regardless of options chosen for a
trail.
:tf~c..
CITY COUNCIL WORK SESSION MEETING MINUTES
April 22, 2002
Page 2 of2
Much discussion ensued regarding the process of the project as well as concem for acquiring right-of-
way for the project. Attomey Keane stated it would be prudent to begin to address right-of-entry issues
at this time.
Councilmember Lizee suggested phasing the project over the next two years, or constructing the westerly
end of the trail before the easterly end.
Attomey Keane questioned Engineer Brown as to how field conditions affected the placement of the trail
on the northerly or southerly side of the road. Engineer Brown responded that, based on field conditions
of the westem end of Smithtown Road, it would be make sense to construct the trail on the north side of
the road. This also applied to the eastern end of Smithtown Road as well.
CouncilmemberGarfunkel questioned the need for a two-part reclamation project on the roadway.
Councilmember Lizee stated it was important to put trails where they were wanted. It would make sense
to do all the construction work at one time and be able to work within the granted right-of-entry and
right-of-way.
Councilmember Garfunkel questioned the utilization of the City's trail process in this matter. Mayor
Love stated numerous names had been submitted in writing to start that process, and a grounds well of
interest had been indicated for a trail in the western areas of Smithtown Road.
.
Additional discussion ensued regarding differing styles and locations for a trail on the eastern end of
Smithtown Road.
Engineer Brown stated as a result of this evening's discussion, a design proposal would be available from
WSB & Associates, with a four-foot-wide shoulder on the easterly portion of Smithtown Road extending
from Country Club Road to Eureka Road, and continue from approximately Eureka Road to the City
border with an offstreet walkway. He further explained, what type of walkway to include, either a six-
foot concrete walkway or an eight-foot asphalt walkway, for the westerly portion of the project would be
determined as part of a Neighborhood Meeting with residents.
3.
ADJOURN
.
Turgeon moved, Garfunkel seconded, Adjourning the Work Session Meeting of April 22, 2002, at
10:20 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
..
I,
.
.
CITY OF SHOREWOOD
CITY COUNCn.. REGULAR MEETING
TUESDAY, APRIL 30, 2002
5755 COUNTRY CLUB ROAD
COUNCn.. CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCn.. MEETING
DRAfT
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Deputy Clerk Panchyshyn
Absent:
None
B.
Review Agenda
Without objection from the Council, Mayor Love proceeded with the only item on the Agenda for this
evenmg.
2. CONTINUATION OF PUBLIC HEARING ON THE CONSIDERATION OF
ESTABLISHING CITY ELECTION WARDS AND PRECINCTS
A. Consideration of Establishing Election Wards
Mayor Love opened the Public Hearing on the Consideration of Establishing City Election Wards and
Precincts at 7:02 P.M., noting this was a continuation of a Public Hearing from April 8 and 22, 2002.
Administrator Dawson reviewed the option Council had indicated preference for incorporating ward
elections. This option included at-large elections with two-year terms for the 2002 election. In 2004,
ward elections would be held for all four wards with terms staggered. He explained Wards 1 and 3 would
have two-year terms and Wards 2 and 4 would hold four-year terms. He also explained the deadline for
this decision was today should Council prefer to begin the Ward elections in 2002.
Seeing no one present in the audience wishing to address this matter, Mayor Love requested Council
discuss the issue in effort to come to a decision.
Councilmember Zerby explained he had done a great deal of thinking about the issue of wards and had
changed his mind several times. He stated he was in favor of establishing a ward system of representation
for a number of reasons. First, he stated he believed it provided increased opportunity for election
participation as it may decrease the number of competitors. He also noted there would be increased
awareness of issues as a result. Further, he believed it preserved the neighborhood identity of an area. He
commented he was unaware of certain areas of Shorewood when he had been campaigning, and he now
believed these areas would be getting recognition. He also stated he had not had a great deal of
recognition as a Councilmember throughout the City, as he believed people were unfamiliar with their
elected officials. He noted he would love to hear comments and questions from City residents regarding
any issue of concern. He thought wards would help people to feel more attached to their neighborhood
area and ward representative.
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I
REGULAR CITY COUNCIL MEETING MINUTES
April 30, 2002
Page 2 of 4
l
'lO.,
Councilmember Lizee stated she also favored the ward system of representation. She believed it
encouraged the political process from all areas of the City. She stated a total at-large system, combined
with the geography ofthe City, seemed rife for division. In addition, she believed the "big picture" would
be overlooked when single issues would drive elections.
Councilmember Garfunkel stated he respectfully disagreed for a number of reasons. He believed the
ward system would limit candidacy, as opportunity became limited to the area for council members
expiring term. Also, within any election cycle currently, every person had a vote. With the ward system,
only 50% of the residents would be allowed to vote at a time. He also stated people would tend to focus
on a single area, rather than the City as a whole, and this would not add to the openness of the process.
He believed strength could be found in the at-large system in that all elected officials needed to be aware
of the issues concerning all the residents. He believed the ward system to be limiting rather than
expanding the electoral process. He also thought people might be reluctant to run against a candidate they
believed was doing a good job and was known in their neighborhood area. Overall, he thought the ward
system of representation to be a limited participatory system.
Councilmember Zerby stated he agreed with some of Councilmember Garfunkel's points; however, he
noted a four-year period was not a great deal of time to wait to be able to run for a ward seat, as there
were many other ways to get involved with community leadership and have influence on local
government. He believed a ward system was the best decision at this time for the City, and also believed
it an important campaign promise to follow through on.
.
Councilmember Turgeon stated she believed the City was too small for a ward system. She noted
nothing unique about the geography, and noted there would be less choice for candidates to run. She
stated wards provided incumbent protection. She stated the factor most concerning her in this decision
was that it was opposed by the public as shown by the numerous comments stated such; She believed a
ward system seemed as though the local government was trying to legislate a voter's right, choice, and
participation. She also thought the Council was treating this issue differently than other projects in not
listening to the residents' wishes. She stated there was not a high level of support for this system and
wondered why the Council felt it important to change the current method. She stated she had reservations
as to whether candidates would run to fill all ward seats as the City currently had difficulty attracting and
retaining Commissioners for various City Commissions. She stated she could not support the action to
move to a ward system of representation. If there were a groundswell of support from residents to that
end, she would be willing to reexamine the issue. She cited the declining number of people in attendance
at the Public Hearings on this matter to show the lack of interest in the topic. She thought the citizenry
would be present if a change was warranted.
.
Mayor Love stated he had heard anecdotal support and concerns for the ward system of representation.
Woven throughout those comments, he had heard problems with City representation. He also stated he
thought the ward system was beneficial, and an at-large system somewhat confusing. He thought the
ward system would provide an electoral contest of ideas and issues rather than name recognition. Further,
he believed the four-ward system would provide a better sense of community identity than the current
system. He stated he had continually been in support of the ward system throughout discussions held in
the past four years, believing it to be a positive step forward. Mayor Love also commented people may
have to be recruited to run for an electoral position, which was no different than the current practice. He
believed Council heard commonality to concerns regarding the best system of representation, but
disagreed on solutions to those concerns.
Councilmember Turgeon stated she respectfully disagreed with the comment regarding numerous
discussions over the past four years. She noted four times where the issue of wards had surfaced in the
"
\
,
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.
.
REGULAR CITY COUNCIL MEETING MINUTES
April 30, 2002
Page 3 of 4
minutes. More discussions had followed in the last few months however, she noted. Councilmember
Zerby commented he had been questioned about the timeline for implementation of a ward system when
he ran for office in 1998. He stated many opportunities were available for discussion prior to the current
consideration of the issue.
Councilmember Garfunkel expressed concern for more education on the issue being made to the
residents. As he looked back over the past months of discussion, he noted, until recently, logistics of
implementation had been the focus, rather than in-depth discussion of the issue. He did not think the
advantages and disadvantages had been presented tq the public at this time. Councilmember Zerby noted
it had been a major issue of consideration for the past three and one half years he had been a
Councilmember.
Zerby moved, Lizee seconded, Approving ORDINANCE NO. 384, "An Ordinance Amending
Chapter 106 ofthe City Code Relating to Municipal Elections."
Councilmember Turgeon questioned whether questions had been answered regarding the percentage
deviations within each ward area. Administrator Dawson responded that the City Attorney answered
affirmatively
Garfunkel moved, Turgeon seconded, to Amend the Ward Election Cycle to begin with the 2002
Elections.
Councilmember Garfunkel commented that if the Council believed its efforts to have ward representation
were what was best for the City, then he did not see the logic in waiting until the 2004 election as
proposed.
Mayor Love stated he would not support the amendment as he believed people needed time to become
acquainted with the idea of ward elections and decide how best to get involved.
Councilmember Garfunkel questioned what would have changed in two years' time to make people
identify with their ward area. Councilmember Turgeon agreed.
Mayor Love stated diversity existed within the community, and people needed to look forward to examine
issues important to them. In addition, he explained, if the original motion were to pass this evening, he
would recommend names be applied to ward areas, rather than numbers. Councilmember Zerby also
stated if residents were opposed to a ward system, two years' time with at-large representation allowed
them to get involved and work to make changes to that system.
Mayor Love called for a vote on the amendment. It failed 2/3, with Lizee, Love, and Zerby
dissenting.
A vote on the Ordinance passed 3/2, with Turgeon and Garfunkel dissenting.
B. Consideration of Establishing Election Precincts
Administrator Dawson explained precinct boundaries were needed for each ward area. Polling locations
within the precincts would need to be determined by June 11,2002. He explained adjusting the precinct
boundaries allowed for more effective administration of elections. In addition, he cited a need for change
in the boundaries due to increased population in various areas of the City. He further explained the
REGULAR CITY COUNCIL MEETING MINUTES
April 30, 2002
Page 4 of 4
precinct boundary map provided for five precincts within the City and would follow the ward boundaries
established by Council earlier in the evening.
Zerby moved, Garfunkel seconded, Adopting RESOLUTION NO. 02-037, "A Resolution
Establishing Precinct Boundaries Within the City of Shorewood." Motion passed 5/0.
3. ADJOURN
Lizee moved, Turgeon seconded, Adjourning the Regular City Council Meeting of April 30, 2002,
at 7:44 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recordin2 Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
"
I
.
.
.
.
..
~
PAYABLES APPROVALS
For 5/13/02 Council Meeting
.
Prepared by: ~:;,... CO jJ A
Catherine Elke, Sr. Accountant
Reviewed by:
Bonnie Burton, Finance Director
Approved by: ~ M
Craig Dawson, City Administrator
.
Date: 0-?-t?~
Date: 619102-
sh~z--
Date:
'4F 3A
Check Approval Listfor 5/13/02 Council Meeting
Check # Vender Name Description Check Date Invoice # Amollnt
32675 ANCHOR PAPER COMP 4/24/02 137905401 $66.66
32675 ANCHOR PAPER COMP 4/24/02 138023101 ($36.00)
TOTAL FOR ANCHOR PAPER COMPANY $30.66
32676 ANDERSON, KRISTI B. LAST HALF APR CONTRACT SVCS 4/24/02 $60.00
32676 ANDERSON, KRISTI B. LAST HALF APR CONTRACT SVCS 4/24/02 $120.00
TOTAL FOR ANDERSON, KR/STI B. $/80.00
32677 EXCELSIOR-CITY OF 1 ST QTR 2002 WATER CONNECTIO 4/24/02 $2.618.97
TOTAL FOR EXCELSIOR-CITY OF $2,618.97
32678 FORTIS BENEFITS INS MAY STD PREMIUMS 4/24/02 $6.00
32678 FORTIS BENEFITS INS MAY STD PREMIUMS 4/24/02 $10.50
32678 FORTIS BENEFITS INS MAY STD PREMIUMS 4/24/02 $18.00
32678 FORTIS BENEFITS INS MAY STD PREMIUMS 4/24/02. $76.50
TOTAl. FOR FOR71S BENEFITS INS CO $111.00
32679 HERMEL WHOLESALE 4/24/02 347731 $510.26
32679 HERMEL WHOLESALE 4/24/02 347734 $41.87
32679 HERMEL WHOLESALE 4/24/02 347734 $593.28
32679 HERMEL WHOLESALE 4/24/02 348088 ($126.98) .
TOTAL FOR HERMEL WHOLESALE $1,018.43
32680 ICMA RETIREMENT TR 4/23/02 PAYROLL DEDUCTIONS 4/24/02 302131-0423 $1,389.65
TOTAL FOR ICMA RE71REMENT TRUST-457 $1,389.65
32681 LEEF BROS 4/24/02 663163 $29.44
TOTAL FOR LEEI' BROS $29.44
32682 MAMA 4/18/02 LUNCHEON 4/24/02 380 $16.00
TOTAL FOR MAMA $16.00
32683 MARLIN'S TRUCKING 4/24/02 10786/10823 $39.15
32683 MARLIN'S TRUCKING 4/24/02 10786/10823 $39.15
32683 MARLIN'S TRUCKING 4/24/02 10787/10824 $62.10
32683 MARLIN'S TRUCKING 4/24/02 10787/10824 $62.10
32683 MARLIN'S TRUCKING 4/24/02 10788/10825 $32.85
32683 MARLIN'S TRUCKING 4/24/02 10788/10825 $32.85
TOTAL FOR MARUN'S TRUCKING $268.20
32684 MEDICA MAY INS PREM 4/24/02 10212110220 $99.27 .
32684 MEDICA MAY INS PREM 4/24/02 10212110220 $694.84
32684 MEDICA MAY INS PREM 4/24/02 10212110220 $997.86
32684 MEDICA MAY INS PREM 4/24/02 10212110220 $5,492.65
32684 MEDICA MAY INS PREM 4/24/02 10212112545 $272.02
32684 MEDICA MAY INS PREM 4/24/02 10212112545 $3,113.12
TOTAL FOR MEDICA $10,669.76
32685 MIDWEST COCA-COLA 4/24/02 63261140 $216.86
32685 MIDWEST COCA-COLA 4/24/02 63261165 $97.48
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $314.34
32686 MINN NCPERS GROUP 4/24/02 $12.00
TOTAL FOR MINN NCPERS GROUP UFE INS $12.00
32687 MN CHILD SUPPORT P 4/24/02 $173.51
TOTAlJ FOR MN CHIW SUPPORT PMT CTR $173.51
32688 NORTH STAR ICE 4/24/02 55210508 $56.24
32688 NORTH STAR ICE 4/24/02 55210510 $127.80
TOTAL FOR NORTH STAR ICE $184.04
32689 OFFICE MAX CREDIT P 4/24/02 $63.89
Check # Vender Name Description Check Date Invoice # Amollnt
TOTAL FOR OFFICE MAX CREDIT PLAN $63.89
32690 PAZANDAK, JOSEPH MILEAGE 4/8 - 4/19/02 4/24/02 $125.28
TOTAL FOR PAZANDAK, JOSEPH $125.28
32691 PERA 04/23/02 PAYROLL 4/24/02 $2,246.37
32691 PERA 04/23/02 PAYROLL 4/24/02 $2,435.77
TOTAL FOR PERA $4,682.14
32692 QUALITY WINE & SPIRI 4/24/02 109465-00 ($21.67)
32692 QUALITY WINE & SPIRI 4/24/02 113852-00 $699.76
32692 QUALITY WINE & SPIRI 4/24/02 113852-00 $12.71
32692 QUALITY WINE & SPIRI 4/24/02 113853-00 $1,887.76
32692 QUALITY WINE & SPIRI 4/24/02 113854-00 $79.15
32692 QUALITY WINE & SPIRI 4/24/02 113882-00 $221.66
32692 QUALITY WINE & SPIRI 4/24/02 113884-00 $158.30
32692 QUALITY WINE & SPIRI 4/24/02 113892-00 $2,283.15
TOTAL FOR QUALITY WINE & SPIRITS CO $5,320.82
32693 QWEST DEX 4/24/02 01103485300 $197.70
32693 QWEST DEX 4/24/02 01103485600 $79.30
TOTAL FOR QWEST DEX $277.00
. 32694 QWEST 4/24/02 $49.83
TOTAL FOR QWEST $49.83
32695 ROGERS, DON DELIVERY OF COUNCIL PKTS 4/24/02 $100.00
TOTAL FOR ROGERS, DON $100.00
32696 STAR TRIBUNE 4/24/02 $27.95
TOTAL FOR STAR TRIBUNE $27.95
32697 TONKA BAY-CITY OF MAY 2002 RENT 4/24/02 $1,175.00
TOTAL FOR TONKA BAY-CITY OF $1,175.00
32698 TOWLE REAL ESTATE MAY 2002 RENT 4/24/02 $4,825.44
TOTAL FOR TOWLE REA'L ESTATE COMPANY $4,825.44
32699 UNUM LIFE INSURANC MAY PREMIUM-LTD 4/24/02 $227.Q7
32699 UNUM LIFE INSURANC MAY PREMIUM-L TO 4/24/02 $21.41
32699 UNUM LIFE INSURANC MAY PREMIUM-L TO 4/24/02 $14.66
32699 UNUM LIFE INSURANC MAY PREMIUM-LTD 4/24/02 $12.98
. TOTAL FOR UNUM LIFE INSURANCE CO $276.12
32700 VIKING OFFICE PRODU 4/24/02 457127 $77.29
TOTAL FOR VIKING OFFICE PRODUCTS $77.29
32701 US POSTMASTER PSTG FOR MAY NEWSLETTER 4/30/02 $737.07
TOTAL FOR US POSTMASTER $737.07
32702 ALBINSON XEROX REDUCTIONS-PLANNING 5/3/02 C173047 $4.23
TOTAL FOR ALB1NSON $4.23
32703 AT&T WIRELESS SERV 5/3/02 2893733-041 $11.40
32703 AT&T WIRELESS SERV 5/3/02 4160966-041 $32.69
32703 AT&T WIRELESS SERV 5/3/02 4160966-041 $89.71
TOTAL FOR AT&T WIRELESS SERVICES $133.80
32704 CITIZENS LEAGUE PUBLIC AFFAIRS DIRECTORY 5/3/02 $16.50
TOTAL FOR CITIZENS LEAGUE $16.50
32705 ELKE, CATHERINE APR MILEAGE 5/3/02 $34.49
TOTAL FOR ELKE, CATHERINE $34.49
32706 EXCELSIOR CHAMBER ANNUAL FIREWORKS CONTRIBUTI 5/3/02 $2,000.00
TOTAL FOR EXCELSIOR CHAMBER OF COMM $2,000.00
32707 EXCELSIOR FIRE DIST 2ND QTR FIRE SVCS 5/3/02 $71,125.75
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR EXCELSIOR FIRE DISTRICT $71,125.75
32708 EXCELSIOR-CITY OF 1 ST QTR OAK ST SIGNAL EXP 5/3/02 $93.67
TOTAL FOR EXCELSIOR-CITY OF $93.67
32709 HEALTHPARTNERS MAY DENTAL PREM 5/3/02 16501024 $56.09
32709 HEAL THPARTNERS MAY DENTAL PREM 5/3/02 16501024 $56.09
32709 HEAL THPARTNERS MAY DENTAL PREM 5/3102 16501024 $445.40
32709 HEAL THPARTNERS MAY DENTAL PREM 5/3102 16501024 $32.06
TOTAL FOR HEALTHPARTNERS $589.64
32710 HENNEPIN COUNTY TR MAR 2002 ROOM/BOARD 5/3102 495 $80.60
TOTAL FOR HENNEPIN COUNTY TREASURER $80.60
32711 LEAGUE OF MN CITIES LOSS CONTROL SEMINAR 5/3/02 1-00010526 $40.00
TOTAL FOR LEAGUE OF MN CITIES $40.00
32712 LUGOWSKI, JOSEPH. WATER LICENSE FEE 5/3/02 $23.00
TOTAL FOR LUGOWSKI, JOSEPH $23.00
32713 MINNETONKA REFRIG #2 COOLER REPAIRS 5/3/02 $116.08
TOTAL FOR MINNETONKA REFR.lGERATION $116.08
32714 MN CITY/CTY MGMT AS MEMBERSHIP 5/1/02 - 4/30/03 5/3102 $80.00
TOTAL FOR MN CITY/CTY MGMT ASSN $80.00 .
32715 MN SUN PUBLICATION CUP - DICK LINDEEN 5/3/02 501127 $50.05
32715 MN SUN PUBLICATION REZONING REQ-HOWARDS PT 5/3102 501129 $46.47
32715 MN SUN PUBLICATION CUP-SO TONKA BASEBALL 5/3/02 501144 $50.05
32715 MN SUN PUBLICATION AMEND COMP PLAN-MN DOT 5/3/02 501146 $42.90
TOTAL FOR MN SUN PUBLICATIONS $189.47
32716 PEPSI COLA COMPANY 5/3/02 75673655 $38.88
TOTAL FOR PEPSI COLA COMPANY $38.88
32717 PETERSON, MARLOW ESCROW REF-26710 W 62ND ST 5/3/02 $100.00
TOTAL FOR PETERSON, MARLOW E. $100.00
32718 PITNEY-BOWES INC. INK CARTRIDGE FOR PSTG MTR 5/3/02 355463 $141.33
TOTAL FOR PITNEY-BOWES INC. $141.33
32719 PRUDENTIAL INS CO 0 MAY LIFE INS PREM 5/3/02 $2.60
32719 PRUDENTIAL INS CO 0 MAY LIFE INS PREM 5/3/02 $4.55
32719 PRUDENTIAL INS CO 0 MAY LIFE INS PREM 5/3/02 $4.55
32719 PRUDENTIAL INS CO 0 MAY LIFE INS PREM 5/3/02 $4.60 .
32719 PRUDENTIAL INS CO 0 MAY LIFE INS PREM 5/3/02 $35.10
32719 PRUDENTIAL INS CO 0 MAY LIFE INS PREM 5/3102 $66.50
TOTAL FOR PRUDENTIAL INS CO OF AMERICA $117.90
32720 QUALITY WINE & SPIRI 5/3/02 114567-00 ($100.00)
32720 QUALITY WINE & SPIRI 5/3/02 114651-00 ($28.33)
32720 QUALITY WINE & SPIRI 5/3/02 114662-00 ($81.68)
32720 QUALITY WINE & SPIRI 5/3/02 116129-00 $432.23
32720 QUALITY WINE & SPIRI 5/3/02 116130-00 $253.61
32720 QUALITY WINE & SPIRI 5/3/02 116236-00 $495.50
32720 QUALITY WINE & SPIRI 5/3/02 116588-00 $114.95
32720 QUALITY WINE & SPIRI 5/3/02 116588-00 $746.20
32720 QUALITY WINE & SPIRI 5/3/02 116589-00 $22.48
32720 QUALITY WINE & SPIRI 5/3102 116591-00 $648.76
TOTAL FOR QUALITY WINE & SPIRITS CO $2,503.72
32721 SO LK MTKA POLICE 0 MAY MONTHLY BUDGET 5/3/02 $49,911.92
TOTAL FOR SO LK MTKA POLICE DEPT $49,911.92
32722 SUN PATRIOT NEWSP CUP - LINDEEN 5/3102 123 $35.82
32722 SUN PATRIOT NEWSP REZONING/CUP - HOWARDS PT MA 5/3102 124 $33.83
Check # Vender Name Description Check Date Invoice # Amount
32722 SUN PATRIOT NEWSP CUP-50 TONKA BASEBALL 5/3/02 125 $33.83
32722 SUN PATRIOT NEWSP COMP PLAN AMEND 5/3/02 126 $29.85
32722 SUN PATRIOT NEWSP ZONING CODE AMEND-REG STRUC 5/3/02 128 $27.86
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $161.19
32723 TRI COUNTY BEVERAG 5/3/02 115074 $110.00
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $110.00
32724 WATERFORD CENTER MAY RENT 5/3/02 0502F $4,610.52
TOTAL FOR WATERFORD CENTER $4,610.52
32725 AFSCME COUNCIL 14 MAY UNION DENTAL PREM 5/9/02 $261.59
32725 AFSCME COUNCIL 14 MAY UNION DUES 5/9/02 $189.35
TOTAL FOR AFSCME COUNCn 14 $450.94
32726 ALL SAINT'S BRANDS I 5/9/02 26846 $645.00
TOTAL FOR ALL SAINT'S BRANDS INC $645.00
32727 BIFFS, INC. RENTALS 5/9/02 W 156022-02 $702.60
TOTAL FOR BIFFS, INC. $702.60
32728 BROWNING FERRIS IN MAY SVC 5/9/02 04002-0200 $50.24
TOTAL FOR BROWNING FERRIS IND. $50.24
. 32729 C.H CARPENTER LUMB MISC PW SUPPLIES 5/9/02 452893 $35.22
TOTAL FOR C.H CARPENTER LUMBER $35.22
32730 CARGILL SALT DIVISIO 5/9/02 22931072 $1,058.57
TOTAL FOR CARGILL SALT DIVISION $1,058.57
32731 CATCO PARTS AND SE SWEEPER REPRS 5/9/02 3-89472 $415.32
TOTAL FOR CATCO PARTS AND SERVICE $415.32
32732 CHAMPION AUTO STO WAX 5/9/02 D-132105 $10.64
32732 CHAMPION AUTO STO WAx/BUG CLEANER 5/9/02 D-132180 $15.40
32732 CHAMPION AUTO STO WINDSHIELD WASHER FLUID 5/9/02 D-132781 $14.37
32732 CHAMPION AUTO STO EXHAUST CLAMPS/GASKETS 5/9/02 D-134334 $149.13
TOTAL FOR CHAMPION AUTO STORE #344 $189.54
32733 DAY DISTRIBUTING 5/9/02 173680 $173.05
32733 DAY DISTRIBUTING 5/9/02 173680 $19.20
TOTAL FOR DAY DISTRIBUTING $192.25
32734 DAY PLUMBING & HEA REFUND PRV-26710 SMITHTOWN R 5/9/02 $85.00
. TOTAL FOR DAY PLUMBING & HEATING $85.00
32735 EAST SIDE BEVERAGE 5/9/02 228472 $19.60
32735 EAST SIDE BEVERAGE 5/9/02 228472 $1,220.30
32735 EAST SIDE BEVERAGE 5/9/02 228473 $1,719.20
32735 EAST SIDE BEVERAGE 5/9/02 228506 $18.50
TOTAL FOR EAST SIDE BEVERAGE COMPAN $2,977.60
32736 FRIENDS SO. SHORE S VISIONING MTG 6/6/02 5/9/02 $50.00
TOTAL FOR FRIENDS SO. SHORE SR CTR $50.00
32737 G & K SERVICES PW UNIFORMS 5/9/02 043002 STM $484.69
TOTAL FOR G & K SERVICES $484.69
32738 HAWKINS WATER TRE WATER SUPPLIES 5/9/02 427950 $179.89
TOTAL FOR HAWKINS WATER TREATMENT $179.89
32739 HENN CTY TREASURE PID 33-117-23-22-0005 5/9/02 $53.95
32739 HENN CTY TREASURE PID 33-117-23-13-0012 5/9/02 $423.70
32739 HENN CTY TREASURE PID 32-117-23-34-0031 5/9/02 $1,343.07
32739 HENN CTY TREASURE PID 34-117-23-43-0022 5/9/02 $262.11
TOTAL FOR HENN CTY TREASURER $2,082.83
32740 HERMEL WHOLESALE 5/9/02 350362 $62.53
Check # Vender Name Description Check Date Invoice # Amount
32740 HERMEL WHOLESALE 5/9/02 350362 $527.36
32740 HERMEL WHOLESALE 5/9/02 350363 $461.44
32740 HERMEL WHOLESALE 5/9/02 350364 $428.48
TOTAL FOR HERMEL WHOLESALE $1,479.81
32741 ICMA RETIREMENT TR PAYROLL DEDUCTIONS 5nt02 5/9/02 $1,389.65
TOTAL FOR lCMA RETIREMENT TRUST-457 $1,389.65
32742 INTERSTATE BATTERY CIVIL DEFENSE SIREN BATTERIES 5/9/02 10008988 $148.99
32742 INTERSTATE BATTERY CIVIL DEFENSE SIREN BATTERIES 5/9/02 10009110 $144.73
TOTAL FOR INTERSTATE BATTERY INC $293.72
32743 J & R RADIATOR CORP. RECHARGE AC 5/9/02 0009448 $118.25
TOTAL FOR J & R RADIATOR CORP. $118.25
32744 JOHNSON, DENNIS SAFETY BOOTS 5/9/02 $150.00
TOTAL FOR JOHNSON, DENNIS $150.00
32745 KEEFE, SALLY APRIL SVCS 5/9/02 $540.00
32745 KEEFE, SALLY APRIL SVCS 5/9/02 $180.00
TOTAL FOR KEEFE, SALLY $720.00
32746 LAKESHORE WEEKLY L1Q ADS 5/9/02 88828 $110.50
32746 LAKESHORE WEEKLY L1Q ADS 5/9/02 88828 $110.50 .
32746 LAKESHORE WEEKLY L1Q ADS 5/9/02 88828 $110.50
TOTAL FOR LAKESHORE WEEKLY NEWS $331.50
32747 LANO EQUIPMENT, INC SHOP SUPPLIES 5/9/02 49319 $118.46
TOTAL FOR LANO EQUIPMEN7~ INC. $118.46
32748 LIGHTLY EPICUREAN MTG 4/23/02 5/9/02 2870 $67.10
TOTAL FOR LIGHTLY EPICUREAN $67.10
32749 LOCAL LINK USA BUSI INTERNET SVC 5/9/02 952204663-0 $111.95
TOTAL FOR LOCAL LINK USA BUSINESS SERVIC $111.95
32750 MENARDS GLASS BLOCK 5/9/02 27555 $39.60
32750 MENARDS PARKS SUPPLIES 5/9/02 32123 $134.34
32750 MENARDS MISC PW SUPPLIES 5/9/02 32334 $9.54
TOTAL FOR MENARDS $183.48
32751 MENARDS GLASS BLOCK/MORTAR - PARKS 5/9/02 98294 $77.76
32751 MENARDS REPR VANDALlSM=EDDY STATION 5/9/02 98353 $37.96
32751 MENARDS PINE MLDG- PARKS 5/9/02 99256 $22.22 .
TOTAL FOR MENARDS $137.94
32752 MIDWEST COCA-COLA 5/9/02 63268129 $107.55
32752 MIDWEST COCA-COLA 5/9/02 63268137 ($1.44)
32752 MIDWEST COCA-COLA 5/9/02 63268145 ($3.40)
32752 MIDWEST COCA-COLA 5/9/02 63271180 $166.92
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $269.63
32753 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 5/9/02 $173.51
TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51
32754 MN SUN PUBLICATION HEIGHT OF STRUCTURES 5/9/02 503730 $35.75
TOTAL FOR MN SUN PUBLICATIONS $35.75
32755 NEXTEL COMMUNICATI 5/9/02 041902 $37.27
32755 NEXTEL COMMUNICATI 5/9/02 041902 $37.28
TOTAL FOR NEXTEL COMMUNICATIONS $74.55
32756 NORTH STAR ICE 5/9/02 55211907 $30.60
TOTAL FOR NORTH STAR ICE $30.60
32757 O'ROURKE WELDING WELDING SUPPLIES 5/9/02 21205 $100.99
TOTAL FOR O'ROURKE WELDING $100.99
Check # Vender Name Description Check Date Invoice # Amount
32758 PANCHYSHYN, JEAN MILEAGE/EXPENSES 5/9/02 $17.90
32758 PANCHYSHYN, JEAN MILEAGE/EXPENSES 5/9/02 $41.66
TOTAL FOR PANCHYSHYN, JEAN $59.56
32759 PAZANDAK, JOSEPH MILEAGE 4/21 - 5/4/02 5/9/02 $80.67
TOTAL FOR PAZANDAK, JOSEPH $80.67
32760 PERA PAYROLL DEDUCTIONS 5nJ02 5/9/02 $2,321.56
32760 PERA PAYROLL DEDUCTIONS 5/7/02 5/9/02 $2,141.05
TOTAL FOR PERA $4,462.61
32761 PETTY CASH REIMBURSEMENT 5/9/02 $10.00
TOTAL FOR PETTY CASH $10.00
32762 PITNEY-BOWES INC. MAIL BAGS FOR COUNCIL PKTS 5/9/02 371745 $34.41
TOTAL FOR PITNEY-BOWES INC. $34.41
32763 QUALITY WINE & SPIRI 5/9/02 117720-00 ($77.50)
32763 QUALITY WINE & SPIRI 5/9/02 117725-00 ($125.46)
32763 QUALITY WINE & SPIRI 5/9/02 117822-00 $103.06
32763 QUALITY WINE & SPIRI 5/9/02 118857-00 $142.51
32763 QUALITY WINE & SPIRI 5/9/02 118858-00 $142.51
32763 QUALITY WINE & SPIRI 5/9/02 118860-00 $142.51
. 32763 QUALITY WINE & SPIRI 5/9/02 119206-00 $128.77
32763 QUALITY WINE & SPIRI 5/9/02 119338-00 $197.95
32763 QUALITY WINE & SPIRI 5/9/02 119343-00 $320.74
32763 QUALITY WINE & SPIRI 5/9/02 119785-00 $1,599.97
32763 QUALITY WINE & SPIRI 5/9/02 119786-00 $1,426.45
32763 QUALITY WINE & SPIRI 5/9/02 119787-00 $2,778.65
TOTAL FOR QUALITY WINE & SPIRITS CO $6,780.16
32764 QWEST DEX 5/9/02 01103485200 $5.50
TOTAIJ FOR QWEST DEX $5.50
32765 QWEST 5/9/02 $42.73
32765 QWEST 5/9/02 $42.73
32765 QWEST 5/9/02 $89.30
TOTAL FOR QWEST $174.76
32766 SCIENCE MUSEUM OF DREAMWEAVER CLASS-T GROUT 5/9/02 $278.00
TOTAL FOR SCIENCE MUSEUM OF MN $278.00
. 32767 SENIOR COMMUNITY S APR CLEANING SVCS 5/9/02 $179.15
32767 SENIOR COMMUNITY S APR CLEANING SVCS 5/9/02 $266.25
TOTAL FOR SENIOR COMMUNITY SERVICES $445.40
32768 SHOREWOOD TRUE V FLOURESENT BULBS 5/9/02 47873 $7.98
32768 SHOREWOOD TRUE V CARPET CLEANER 5/9/02 47928 $5.85
TOTAL FOR SHORE WOOD TRUE VALUE $13.83
32769 THORPE DISTRIBUTIN 5/9/02 258140 $12.85
32769 THORPE DISTRIBUTIN 5/9/02 258140 $1,350.55
32769 THORPE DISTRIBUTIN 5/9/02 258337 $48.70
32769 THORPE DISTRIBUTIN 5/9/02 258337 $1,086.15
TOTAL FOR THORPE DISTRIBUTING COMPA $2,498.25
32770 TONKA PRINTING CO. PLBG/MECH PERMIT FORMS 5/9/02 9995 $455.82
TOTAL FOR TONKA PRINTING CO. $455.82
32771 VERIZON DIRECTORIE 5/9/02 $19.50
32771 VERIZON DIRECTORIE 5/9/02 $19.50
TOTAL FOR VERIZON DIRECTORIES CORP $39.00
32772 VERIZON WIRELESS, B 5/9/02 $44.73
TOTAL FOR VERIZON WIRELESS, BELLEVUE $44.73
Check # Vender Name Description Check Date Invoice # Amount
32773 VIKING LAND TREE CA CHIP WILLOW BRANCH-STORM DA 5/9/02 2424 $75.00
TOTAL FOR VIKING LAND TREE CARE INC $75.00
32774 WASTE MANAGEMENT MAY SVC 5/9/02 0281324-159 $106.37
32774 WASTE MANAGEMENT MAY SVC 5/9/02 0281325-159 $229.72
32774 WASTE MANAGEMENT MAY SVC 5/9/02 0281342-159 $69.02
TOTAL FOR WASTE MANAGEMENT $405.11
32775 WORLD CLASS WINES, 5/9/02 118640 $163.38
TOTAL FOR WORLD CLASS WINES, INC $163.38
32779 A-1 MINNETONKA REN TRENCHER RENTAL 5/14/02 95676 $90.31
TOTAL FOR A-I MINNETONKA RENTAL $90.31
32780 ABDO, EICK & MEYERS AUDIT SVCS 5/14/02 104540 $640.00
32780 ABDO, EICK & MEYERS AUDIT SVCS 5/14/02 104540 $640.00
32780 ABDO, EICK & MEYERS AUDIT SVCS 5/14/02 104540 $640.00
32780 ABDO, EICK & MEYERS AUDIT SVCS 5/14/02 104540 $640.00
32780 . ABDO, EICK& MEYERS AUDIT SVCS 5/14/02 104540 $4,800.00
32780 ABDO, EICK & MEYERS AUDIT SVCS 5/14/02 104540 $640.00
TOTAL FOR ABDO, EICK & MEYERS, LLP $8,000.00
32781 BELLBOY BAR SUPPLY 5/14/02 35484100 $11.99
32781 BELLBOY BAR SUPPLY 5/14/02 35484200 $32.81 .
32781 BELLBOY BAR SUPPLY 5/14/02 35513900 $117.64
32781 BELLBOY BAR SUPPLY 5/14/02 35514000 $46.00
TOTAL FOR BELLBOY BAR SUPPLY $208.44
32782 BELLBOY CORPORATI 5/14/02 23600000 ($55.35)
32782 BELLBOY CORPORA TI 5/14/02 23605500 $163.85
32782 BELLBOY CORPORATI 5/14/02 23605600 $166.70
32782 BELLBOY CORPORATI 5/14/02 23626000 $75.20
32782 BELLBOY CORPORATI 5/14/02 23659200 $139.90
32782 BELLBOY CORPORATI 5/14/02 23659300 $226.95
TOTAL FOR BELLBOY CORPORATION $717.25
32783 BSN SPORTS VOLLEYBALL NET 5/14/02 90887988 $45.59
TOTAL FOR BSN SPORTS $45.59
32784 DAY DISTRIBUTING 5/14/02 173938 $445.75
32784 DAY DISTRIBUTING 5/14/02 173939 $483.09
32784 DAY DISTRIBUTING 5/14/02 174219 $283.00 .
32784 DAY DISTRIBUTING 5/14/02 174500 $641.30
32784 DAY DISTRIBUTING 5/14/02 174799 $19.20
32784 DAY DISTRIBUTING 5/14/02 174799 $733.15
32784 DAY DISTRIBUTING 5/14/02 174800 $1,276.10
TOTAL FOR DAY DISTRIBUTING $3,881.59
32785 E-Z RECYCLING INC. APRIL SVCS 5/14/02 3667 $5,973.00
TOTAL FOR E-Z RECYCLING INC. $5,973.00
32786 EAST SIDE BEVERAGE 5/14/02 230700 $2,422.55
32786 EAST SIDE BEVERAGE 5/14/02 231373 $2,706.50
32786 EAST SIDE BEVERAGE 5/14/02 231375 $3,958.90
32786 EAST SIDE BEVERAGE 5/14/02 231375 $19.60
32786 EAST SIDE BEVERAGE 5/14/02 231376 $1,684.75
32786 EAST SIDE BEVERAGE 5/14/02 234054 $1,899.50
TOTAL FOR EAST SIDE BEVERAGE COMPAN $12,691.80
32787 GEEK SQUAD JUNE SVC CONTRACT 5/14/02 050102 $500.00
TOTAL FOR GEEK SQUAD $500.00
32789 GRIGGS, COOPER & C 5/14/02 531291 $0.95
32789 GRIGGS, COOPER & C 5/14/02 531366 $452.00
Check # Vender Name Description Check Date Invoice # Amount
32789 GRIGGS, COOPER & C 5/14/02 531367 $433.84
32789 GRIGGS, COOPER & C 5/14/02 531368 $529.12
32789 GRIGGS, COOPER & C 5/14/02 531609 $223.56
32789 GRIGGS, COOPER & C 5/14/02 531610 $29.50
32789 GRIGGS, COOPER & C 5/14/02 531610 $1,961.78
32789 GRIGGS, COOPER & C 5/14/02 531614 $329.73
32789 GRIGGS, COOPER & C 5/14/02 531615 $1,216.90
32789 GRIGGS, COOPER & C 5/14/02 531627 $88.90
32789 GRIGGS, COOPER & C 5/14/02 531628 $1,423.16
32789 GRIGGS, COOPER & C 5/14/02 534422 $66.70
32789 GRIGGS, COOPER & C 5/14/02 534423 $274.50
32789 GRIGGS, COOPER & C 5/14/02 534424 $121.40
32789 GRIGGS, COOPER & C 5/14/02 534688 $699.12
32789 GRIGGS, COOPER & C 5/14/02 534689 $1,065.96
32789 GRIGGS, COOPER & C 5/14/02 534693 $511.23
32789 GRIGGS, COOPER & C 5/14/02 534694 $720.92
32789 GRIGGS, COOPER & C 5/14/02 534702 $112.27
32789 GRIGGS, COOPER & C 5/14/02 534703 $717.63
32789 GRIGGS, COOPER & C 5/14/02 586358 ($45.20)
. 32789 GRIGGS, COOPER & C 5/14/02 586657 ($35.45)
TOTAL FOR GRIGGS, COOPER & COMPANY $10,898.52
32790 HAWKINS WATER TRE WATER SUPPLIES 5/14/02 431633 $1,729.09
TOTAl. FOR HA WKINS WATER TREATMENT $1,729.09
32791 HENNEPIN CO-OPERA FERTILIZER 5/14/02 14963 $127.27
TOTAL FOR HENNEPIN CO-OPERA11VE $127.27
32793 JOHNSON BROS L1au 5/14/02 1392672 $608.91
32793 JOHNSON BROS L1au 5/14/02 1392673 $202.95
32793 JOHNSON BROS L1au 5/14/02 1392673 $351.55
32793 JOHNSON BROS L1au 5/14/02 1392674 $1,002.65
32793 JOHNSON BROS L1au 5/14/02 1392675 $235.80
32793 JOHNSON BROS L1au 5/14/02 1392675 $594.28
32793 JOHNSON BROS L1au 5/14/02 1392680 $408.85
32793 JOHNSON BROS L1au 5/14/02 1392681 $57.90
32793 JOHNSON BROS L1au 5/14/02 1392681 $277.71
32793 JOHNSON BROS L1au 5/14/02 1395633 $587.25
. 32793 JOHNSON BROS L1au 5/14/02 1395633 $1,030.60
32793 JOHNSON BROS L1au 5/14/02 1395634 $1,094.75
32793 JOHNSON BROS L1au 5/14/02 1395634 $825.30
32793 JOHNSON BROS L1au 5/14/02 1395635 $163.48
32793 JOHNSON BROS L1au 5/14/02 1395640 $575.50
32793 JOHNSON BROS L1au 5/14/02 1395640 $507.65
32793 JOHNSON BROS L1au 5/14/02 1395641 $39.00
32793 JOHNSON BROS L1au 5/14/02 1395641 $303.80
32793 JOHNSON BROS L1au 5/14/02 191001 ($5.52)
32793 JOHNSON BROS L1au 5/14/02 191002 ($9.65)
32793 JOHNSON BROS L1au 5/14/02 191003 ($12.40)
32793 JOHNSON BROS L1au 5/14/02 191004 ($6.20)
32793 JOHNSON BROS L1au 5/14/02 191005 ($4.83)
32793 JOHNSON BROS L1au 5/14/02 191066 ($67.65)
TOTAL FOR JOHNSON BROS LIQUOR CO. $8,761.68
32794 KAR PRODUCTS SHOP SUPPLIES 5/14/02 012838 $476.93
TOTAL FOR KAR PRODUCTS $476.93
32795 LAKESHORE WEEKLY WINE SALE AD 5/14/02 88933 $110.50
32795 LAKESHORE WEEKLY WINE SALE AD 5/14/02 88933 $110.50
Check # Vender Name Description Check Date Invoice # Amount
32795 LAKESHORE WEEKLY WINE SALE AD 5/14/02 88933 $110.50
TOTAL FOR LAKESHORE WEEKLY NEWS $331.50
32796 LARKIN, HOFFMAN, DA GENERAL MATTERS 5/14/02 405277 $1,761.68
32796 LARKIN, HOFFMAN, DA ANNUAL AUDIT RESPONSE 5/14/02 405278 $89.10
32796 LARKIN, HOFFMAN, DA PUBLIC WORK MATTERS 5/14/02 405279 $150.00
32796 LARKIN, HOFFMAN, DA LAND USE MATTERS - AT&T 5/14/02 405280 $976.00
32796 LARKIN, HOFFMAN, DA CONVERSION TO WARD SYSTEM 5/14/02 405281 $1,012.50
32796 LARKIN, HOFFMAN, DA RON JOHNSON ET AL V CITY ET AL 5/14/02 405282 $105.50
32796 LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION 5/14/02 405283 $661.20
32796 LARKIN, HOFFMAN, DA PUBLIC SAFETY FACILITY 5/14/02 405284 $1,875.00
32796 LARKIN, HOFFMAN, DA FERTILIZER LEGISLATION 5/14/02 405285 $597.72
32796 LARKIN, HOFFMAN, DA CUB FOODS 5/14/02 405286 $945.00
32796 LARKIN, HOFFMAN, DA FERTILIZER LEGISLATION 5/14/02 405303 $16,478.68
TOTAL FOR LARKIN, HOFFMAN, DALY... $24,652.38
32797 MARK VII 5/14/02 400571 $1,344.20
32797 MARK VII 5/14/02 400572 $11.70
32797 MARK VII 5/14/02 400576 $713.50
32797 MARK VII 5/14/02 400577 $11.70
32797 MARK VII 5/14/02 400586 $578.00
32797 MARK VII 5/14/02 400587 $23.40 .
32797 MARK VII 5/14/02 403881 $947.40
32797 MARK VII 5/14/02 403882 $35.10
32797 MARK VII 5/14/02 403886 $1,482.40
32797 MARK VII 5/14/02 403887 $15.20
32797 MARK VII 5/14/02 403892 $1,734.50
32797 MARK VII 5/14/02 403893 $18.40
32797 MARK VII 5/14/02 403894 $11.70
32797 MARK VII 5/14/02 771 $0.30
TOTAL FOR MARK VII $6,927.50
32798 MARLIN'S TRUCKING 5/14/02 10858/91 $41.85
32798 MARLIN'S TRUCKING 5/14/02 10858/91 $41.85
32798 MARLIN'S TRUCKING 5/14/02 10859/92 $70.20
32798 MARLIN'S TRUCKING 5/14/02 10859/92 $70.20
32798 MARLIN'S TRUCKING 5/14/02 10860/93 $44.55
32798 MARLIN'S TRUCKING 5/14/02 10860/93 $44.55
TOTAL FOR MARliN'S TRUCKING $313.20 .
32799 MCLEOD USA 5/14/02 2854481 $157.37
32799 MCLEOD USA 5/14/02 2854481 $474.35
32799 MCLEOD USA 5/14/02 2854481 $99.04
32799 MCLEOD USA 5/14/02 2854481 $99.04
32799 MCLEOD USA 5/14/02 2854481 $90.70
32799 MCLEOD USA 5/14/02 2854481 $90.54
32799 MCLEOD USA 5/14/02 2854481 $45.27
32799 MCLEOD USA 5/14/02 2854481 $97.38
TOTAL FOR MCLEOD USA $1,153.69
32800 MINNCOMM PAGING PAGER 5/14/02 52006805023 $8.63
TOTAL FOR MINNCOMM PAGING $8.63
32801 MINNEGASCO 5/14/02 $49.64
32801 MINNEGASCO 5/14/02 $337.22
32801 MINNEGASCO 5/14/02 $173.22
32801 MINNEGASCO 5/14/02 $166.36
32801 MINNEGASCO 5/14/02 $137.35
32801 MINNEGASCO 5/14/02 $130.77
32801 MINNEGASCO 5/14/02 $83.51
Check # Vender Name Description Check Date Invoice # Amount
32801 MINNEGASCO 5/14/02 $41.88
32801 MINNEGASCO 5/14/02 $36.49
32801 MINNEGASCO 5/14/02 $109.84
TOTAL FOR MINNEGASCO $1,266.28
32802 MTI DISTRIBUTING CO IRRIGATION PARTS 5/14/02 124777-00 $59.78
TOTAL FOR MTI DISTR1BUTING COMPANY $59.78
32803 NORTH STAR ICE 5/14/02 89212402 $79.04
TOTAL FOR NORTH STAR ICE $79.04
32804 OFFICE DEPOT 5/14/02 156645932-0 ($20.81)
32804 OFFICE DEPOT 5/14/02 157125915-0 $72.46
TOTAL FOR OFFICE DEPOT $51.65
32805 PAUSTIS WINE COMPA 5/14/02 187566 $212.00
32805 PAUSTIS WINE COMPA 5/14/02 187567 $77.00
32805 PAUSTIS WINE COMPA 5/14/02 187568 $174.00
TOTAL FOR PAUSTIS WINE COMPANY $463.00
32807 PHILLIPS WINE & SPIRI 5/14/02 3259220 ($24.84)
32807 PHILLIPS WINE & SPIRI 5/14/02 3259221 ($22.07)
32807 PHILLIPS WINE & SPIRI 5/14/02 3259222 ($9.17)
. 32807 PHILLIPS WINE & SPIRI 5/14/02 3259223 ($6.20)
32807 PHILLIPS WINE & SPIRI 5/14/02 3259224 ($7.58)
32807 PHILLIPS WINE & SPIRI 5/14/02 3259225 ($5.17)
32807 PHILLIPS WINE & SPIRI 5/14/02 3259226 ($7.08)
32807 PHILLIPS WINE & SPIRI 5/14/02 823536 $23.95
32807 PHILLIPS WINE & SPIRI 5/14/02 825312 $496.00
32807 PHILLIPS WINE & SPIRI 5/14/02 825313 $22.70
32807 PHILLIPS WINE & SPIRI 5/14/02 825314 $1,864.27
32807 PHILLIPS WINE & SPIRI 5/14/02 825315 $128.35
32807 PHILLIPS WINE & SPIRI 5/14/02 825315 $140.95
32807 PHILLIPS WINE & SPIRI 5/14/02 825318 $868.00
32807 PHILLIPS WINE & SPIRI 5/14/02 825319 $173.92
32807 PHILLIPS WINE & SPIRI 5/14/02 825319 $239.85
32807 PHILLIPS WINE & SPIRI 5/14/02 827506 $468.95
32807 PHILLIPS WINE & SPIRI 5/14/02 827507 $263.20
32807 PHILLIPS WINE & SPIRI 5/14/02 827508 $326.15
. 32807 PHILLIPS WINE & SPIRI 5/14/02 827509 $197.40
32807 PHILLIPS WINE & SPIRI 5/14/02 827509 $85.85
32807 PHILLIPS WINE & SPIRI 5/14/02 827512 $150.70
32807 PHILLIPS WINE & SPIRI 5/14/02 827513 $24.85
32807 PHILLIPS WINE & SPIRI 5/14/02 827513 $291.95
TOTAL FOR PHILLIPS WINE & SPIRITS $5,684.93
32808 POTTS, KENNETH N. APRIL PROSECUTIONS 5/14/02 $1,608.33
TOTAL FOR POTTS, KENNETH N. $1,608.33
32809 aWEST 5/14/02 $99.05
32809 aWEST 5/14/02 $261.99
TOTAL FOR QWEST $361.04
32810 SO LK MTKA POLICE D BKG FEES FOR MAY-OCT 2001 5/14/02 $147.45
32810 SO LK MTKA POLICE D CRT OT-JAN THRU MAR 2002 5/14/02 $519.13
TOTAL FOR SO LK MTKA POLICE DEPT $666.58
32811 SPEEDWAY SUPERAM 5/14/02 042302 $963.00
TOTAL FOR SPEEDWAY SUPERAMERICA $963.00
32812 STERN-WILLIAMS CO I DRINKING FTN PARTS 5/14/02 77501 $243.92
TOTAL FOR STERN. WILLIAMS CO INC $243.92
Check # Vender Name Description Check Date Invoice # Amount
32813 THORPE DISTRIBUTIN 5/14/02 258766 $32.65
32813 THORPE DISTRIBUTIN 5/14/02 258846 $1,847.50
32813 THORPE DISTRIBUTIN 5/14/02 258848 $34.50
32813 THORPE DISTRIBUTIN 5/14/02 258848 $870.00
32813 THORPE DISTRIBUTIN 5/14/02 258849 $3,712.45
32813 THORPE DISTRIBUTIN 5/14/02 258849 $25.70
32813 THORPE DISTRIBUTIN 5/14/02 259068 $27.45
32813 THORPE DISTRIBUTIN 5/14/02 259068 $4,464.90
32813 THORPE DISTRIBUTIN 5/14/02 259572 $60.20
32813 THORPE DISTRIBUTIN 5/14/02 259572 $3,584.15
TOTAL FOR THORPE DISTRIBUTING COMPA $14,659.50
32814 VINIFERA MINNESOTA 5/14/02 321103 $418.50
TOTAL FOR VINIFERA MINNESOTA $418.50
32815 W.W. GRAINGER, INC SHOP SAFETY SUPPLIES 5/14/02 498-894525~ $100.12
TOTAL FOR W. W. GRAINGER, INC $100.12
32816 WINE MERCHANTS 5/14/02 55504 $782.00
32816 WINE MERCHANTS 5/14/02 55505 $578.06
32816 WINE MERCHANTS 5/14/02 55506 $124.00
TOTAL FOR WINE MERCHANTS $1,484.06 .
32817 WM. MUELLER & SONS CONCRETE 5/14/02 57070 $1,563.73
32817 WM. MUELLER & SONS BLACKTOP 5/14/02 58527 $749.12
TOTAL FOR WM. MUELLER & SONS, INC. $2,312.85
32818 WSB AND ASSOCIATE CSAH 19 @ SMITHTOWN RD 5/14/02 01388-001-0 $10,467.50
TOTAlJ FOR WSB AND ASSOCIATES $10,467.50
32820 XCEL ENERGY 5/14/02 0031-505-16 $7.38
32820 XCEL ENERGY 5/14/02 0074-000-16 $8.24
32820 XCELENERGY 5/14/02 0114-707-26 $14.76
32820 XCEL ENERGY 5/14/02 0196-307-66 $378.75
32820 XCEL ENERGY 5/14/020198-208-36 $469.08
32820 XCEL ENERGY 5/14/02 0208-203-56 $10.95
32820 XCEL ENERGY 5/14/02 0234-748-37 $8.25
32820 XCEL ENERGY 5/14/02 0356-200-16 $20.70
32820 XCEL ENERGY 5/14/02 0640-202-56 $13.00
32820 XCEL ENERGY 5/14/02 0675-505-16 $16.45
32820 XCEL ENERGY 5/14/02 0727-302-66 $227.09 .
32820 XCEL ENERGY 5/14/02 1300-208-10 $72.27
32820 XCEL ENERGY 5/14/02 1350-001-36 $19.80
32820 XCEL ENERGY 5/14/02 14n-205-46 $295.58
32820 XCEL ENERGY 5/14/02 1541-203-60 $7.38
32820 XCEL ENERGY 5/14/02 1641-408-36 $50.39
32820 XCEL ENERGY 5/14/02 1692-607-26 $223.67
32820 XCEL ENERGY 5/14/02 1765-206-46 $30.08
32820 XCEL ENERGY 5/14/02 1 n6-835-20 $21.16
32820 XCEL ENERGY 5/14/02 1966-609-83 $129.29
32820 XCEL ENERGY 5/14/02 2052-902-66 $13.39
32820 XCEL ENERGY 5/14/02 2164-107-16 $11.40
32820 XCEL ENERGY 5/14/02 2270-109.36 $291.58
32820 XCEL ENERGY 5/14/02 2325-902-36 $23.21
32820 XCEL ENERGY 5/14/02 2397-003-96 $10.47
32820 XCEL ENERGY 5/14/02 2486-903-26 $52.78
TOTAL FOR XCEL ENERGY $2,427.10
TOTAL CHECKS $329,194.84
PAYROLL APPROVALS
For 5/13/02 Council Meeting
.
7
Prepared by: ra';t;;//.-&(~ ~.
Catherine Elke, Sr. Accountant
L~
Reviewed by:
Bonnie Burton, Finance Director
Approved by: (1. b~ I M
I
Craig Dawson, City Administrator
.
Date: S--g<.-O;)..
Date: sit lot.-
Date:
s/r.j;z--
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
1493 BAILEY BOYD C 1,110.07 4/23/02
1494 BURTON BONNIE M 1,690.41 4/23/02
1495 DAVIS CHARLES S 1,073.31 4/23/02
1496 EISCHENS JAMES E 801.17 4/23/02
1497 ELKE CATHERINE M 752.10 4/23/02
1498 FASCHING PATRICIA L 787.06 4/23/02
1499 GARFUNKEL JOHN J 184.70 4/23/02
1500 GROUT TWILA R 750.44 4/23/02
1501 HELLING PAMELA J 580.25 4/23/02
1502 JOHNSON DENNIS D 1,110.61 4/23/02
1503 KARELS PAUL C 159.02 4/23/02
1504 LIZEE CHRISTINE G 184.70 4/23/02
1505 LUGOWSKI JOSEPH P 1,100.48 4/23/02
1506 MASON BRADLEY J 1,097.07 4/23/02 .
1507 MOORE JULIE K 229.39 4/23/02
1508 MOTTER BROOKE A 601.12 4/23/02
1509 NIELSEN BRADLEY J 1,013.20 4/23/02
1510 PANCHYSHY JEAN M 1,078.12 4/23/02
1511 PAZANDAK JOSEPH E 1,416.91 4/23/02
1512 RANDALL DANIEL J 1,171.24 4/23/02
1513 SCHMID CHRISTOPHER E 645.69 4/23/02
1514 SCHNEEWIN . JACQUELYN K 1,014.98 4/23/02
1515 STARK BRUCE H 1,012.67 4/23/02
1516 SW ANDBY DONALD R 1,202.40 4/23/02
1517 TOWER TERRY R 905.14 4/23/02
1518 TURGEON LAURA 184.70 4/23/02
1519 ZAVADA MITCHELL C 798.51 4/23/02 .
1520 ZERBY MICHAEL S 184.70 4/23/02
1521 BAILEY BOYD C 1,110.07 5/7/02
1522 BURTON BONNIE M 1,690.41 5/7/02
1523 DAVIS CHARLES S 1,046.25 5/7/02
1524 EISCHENS JAMES E 801.17 5/7/02
1525 ELKE CATHERINE M 752.11 5/7/02
1526 FASCHING PATRICIA L 787.05 5/7102
1527 GROUT TWILA R 766.12 5/7/02
1528 HELLING PAMELA J 717.44 5/7/02
1529 JOHNSON DENNIS D 943.40 5/7/02
1530 LUGOWSKI JOSEPH P 1,035.19 5/7/02
1531 MASON BRADLEY J 1,070.02 5/7/02
1532 MOORE JULIE K 373.33 5/7/02
1533 MOTTER BROOKE A 601.12 5/7/02
Thursday, May 09, 2002
Page 1 of3
Check # Last Name First Name MI Check Amt Check Date
1534 NIELSEN BRADLEY J 1,013.20 5/7/02
1535 PANCHYSHY JEAN M 1,078.13 5/7/02
1536 PAZANDAK JOSEPH E 1,416.91 5/7/02
1537 RANDALL DANIEL J 1.139.31 5/7/02
1538 SCHMID CHRISTOPHER E 645.69 5/7/02
1539 SCHNEEWIN JACQUELYN K 1,014.99 5/7/02
1540 STARK BRUCE H 985.62 5/7/02
1541 SWANDBY DONALD R 1,202.40 5/7/02
1542 TOWER TERRY R 878.09 5/7/02
1543 ZAVADA MITCHELL C 798.51 5/7/02
217254 BAKER RICHARD M 86.21 4/23/02
217255 BROWN LAWRENCE A 1,864.12 4/23/02
217256 CURTIS JOHN N 27.05 4/23/02
217257 DAWSON CRAIG W 1,605.20 4/23/02
217258 DUFFY DAVID C 158.78 4/23/02
. 217259 FIELD DALE F 27.05 4/23/02
217260 HELGESEN PATRICIA R 748.98 4/23/02
217261 HIRSCH DANA M 256.86 4/23/02
217262 LATTERNER SUSAN M 359.63 4/23/02
217263 LOVE CLIFFORD W 222.15 4/23/02
217264 MARRON RUSSELL R 40.10 4/23/02
217265 . MASON MICHELLE L 87.90 4/23/02
217266 MELCHER THOMAS J 54.10 4/23/02
217267 OLIVEIRA CHRISTOPHER L 161.96 4/23/02
217268 PLATHE CRAIG V 136.77 4/23/02
217269 THURSTON DOROTHY M 85.50 4/23/02
217270 DAVIS CHARLES S 212.41 4/23/02
217271 DAWSON CRAIG W 514.55 4/23/02
. 217272 JOHNSON DENNIS D 210.49 4/23/02
217273 LUGOWSKI JOSEPH P 212.04 4/23/02
217274 MASON BRADLEY J 206.77 4/23/02
217275 RANDALL DANIEL J 220.81 4/23/02
217276 STARK BRUCE H 249.30 4/23/02
217277 TOWER TERRY R 173.19 4/23/02
217278 BAKER RICHARD M 59.17 5/7/02
217279 BROWN LAWRENCE A 1,864.12 5/7/02
217280 DAWSON CRAIG W 1,649.14 5/7/02
217281 DUFFY DAVID C 224.18 5/7/02
217282 FIELD DALE F 217.29 5/7/02
217283 HELGESEN PATRICIA R 761.98 5/7/02
217284 HIRSCH DANA M 162.76 5/7/02
217285 LATTERNER SUSAN M 315.47 5/7/02
217286 MARRON RUSSELL R 40.10 5/7/02
Thursday, May 09,2002
Page 2 of 3
Check # Last Name First Name MI Check Amt Check Date
..
217287 MASON MICHELLE L 138.63 5m02
217288 MELCHER THOMAS J 87.90 5m02
217289 OLIVEIRA CHRISTOPHER L 154.76 5/7102
217290 PLATHE CRAIG V 89.98 5/7102
217291 THURSTON DOROTHY M 187.16 5m02
Total of Checks $58,581.25
.
.
Thursday, May 09, 2002
Page 3 of 3 .
~.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
:MEMORANDUM
DATE:
May 6, 2002
.
FROM:
Mayor and City Council Members
Jean Panchyshyn, Deputy Clerk ~
TO:
cc:
Craig W. Dawson, City Administrator Ci)
LIQUOR LICENSE RENEWALS
RE:
The Minnetonka Country Club and American Legion Post #259 have fulfilled the requirements
for issuance of appropriate Liquor Licenses. Both parties have provided the Certificate of
Insurance, and background checks were completed.
.
For the Minnetonka Country Club, there were no disc10sable records for convictions within the
past five years of any violation of laws of the State of Minnesota or city ordinances relating to
intoxicating liquor.
For the American Legion Post #259, there were no disclosable records for convictions within the
past five years of any violation of laws of the State of Minnesota or city ordinances relating to
intoxicating liquor. There is a case pending relating to liquor sales to an underage person. If the
outcome of this case results in a conviction, this matter will then be brought to Council for
appropriate action.
Staff recommends Council adopt the Resolutions approving Liquor License renewals for the
Minnetonka Country Club and the American Legion Post.#259.
#.
'0..1 PRINTED ON RECYCLED PAPER
#-.38 ... 3C
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 6, 2002
.
TO:
Mayor and City Council Members
Jean Panchyshyn, Deputy Clerk ~
FROM:
cc:
Craig W. Dawson, City Administrator CJ)
LIQUOR LICENSE RENEWALS
RE:
The Minnetonka Country Club and American Legion Post #259 have fulfilled the requirements
for issuance of appropriate Liquor Licenses. Both parties have provided the Certificate of
Insurance, and background checks were completed.
.
For the Minnetonka Country Club, there were no disc10sable records for convictions within the
past five years of any violation of laws of the State of Minnesota or city ordinances relating to
intoxicating liquor.
For the American Legion Post #259, there were no disc10sable records for convictions within the
past five years of any violation of laws of the State of Minnesota or city ordinances relating to
intoxicating liquor. There is a case pending relating to liquor sales to an underage person. If the
outcome of this case results in a conviction, this matter will then be brought to Council for
appropriate action.
Staff recommends Council adopt the Resolutions approving Liquor License renewals for the
Minnetonka Country Club and the American Legion Post.#259.
ft
~J PRINTED ON RECYCLED PAPER
#-38 ... 3C
~
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE
INTOXICATING LIQUOR & SPECIAL SUNDAY SALES
WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02,
provides for the licensing of the sale of intoxicating liquor in the City and requires a special
license for Sunday sales; and
WHEREAS, said Code provides that an applicant shall complete an application, shall
fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and
WHEREAS, the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and .
for a special license for" Sunday Sales".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a License for the "on-sale" of intoxicating liquor and a special Sunday License for
sales be issued for a term of one year, from June 1,2002 to May 31, 2003, consistent with
the requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant
Address
Minnetonka Country Club
24575 Smithtown Road
Shorewood, MN 55331
ADOPTED by the City Council of the City of Shorewood this 13th day of May, 2002.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
.
.
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement
444 Cedar Street, Suite 133
St. Paul, MN 55101-5133 .
651-296-6979 · TTY 651-282-6555. Fax 651-297-5259
RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE
No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control
Licensee: Please verify your license information contained below. Make cOlTections if necessary and sign. City
Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new
license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license
cancellation.
License Code ONSS License Period Ending 05/31/2002 ID# 3585
City/County where license approved. (ShiM~~ @d1e is changed, do not use this form. Contact this office.)
Licensee Name
M inn eta n k a CCAs s n . I n c.
Trade Name
Minnetanka Cauntry Club
Licensed Location address 24575 Sm i tht awn Rd
City, State, Zip Code Sharewaad, MN 55331
Business Phone( 952) 474-5222
LICENSE FEES: Off Sale $
On Sale $ 7, 500. 00
Sunday $
200.00
1. Licensee confilms it has no interest whatsoever, directly or indirectly in any other liquor establishments in
Minnesota. If so, give details on back of this application.
2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the state of
Minnesota. If ever rejected, please give details on the back of this renewal, then sign below.
3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation
(state or local). If a revocation has occun-ed, please give details on the back of this renewal, then sign below.
4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal
liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below.
5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability
Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below.
6. Licensee confllms that Workers Compensation insurance is in effect for the full license period.
Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county
where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor
liability. Bohdan Wi tra k
Licensee Signature ~--~ C,.A./~ ~.,. Date March 13.. 2002
"
(Signature certifies all above infolmation to be correct and license has been approved by city/county.)
City Clerk/County Auditor Signature Date
(Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.
County Attorney Signature Date
County Board issued licenses only (Signature celtifies licensee is eligible for license).
Police/Sheriff Signature Date
(Signature certifies licensee or associates have not been cited duling the past five years for any state/localliquor law violations
(criminaVcivil). Report violations on back, then sign here.
PS 9093-98
.
"
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING
INTOXICATING LIQUOR LICENSE
SUNDAY & CLUB
WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and
1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a
special license for Sunday sales; and
WHEREAS, said Code provides that an applicant shall complete an application,
shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee;
and
WHEREAS, the following applicant has satisfactorily completed an application, .
and has fulfilled the requirements for the issuance of a special "Club License" for the "on-sale" of
intoxicating liquor and for a special license for "Sunday Sales" .
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a special Club License for the "on-sale" of intoxicating liquor and a special Sunday
License for sales be issued for a term of one year, from June 1, 2002 to May 31, 2003,
consistent with the requirements and provisions of Chapter 400 of the Shorewood City
Code, to the following applicant:
Applicant
Address
American Legion Post #259
24450 Smithtown Road
Shorewood, MN 55331
.
ADOPTED by the City Council of the City of Shorewood this 13th day of May, 2002.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
"
Minnesota Department of Public Safety
Alcohol and G!lmbling Enforcement
444 Cedar Street, Suite 133
St. Paul, MN 55101-5133
651-296-6979. TrY 651-282-6555. Fax 651-297-5259
RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE
No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control
Licensee: Please verify your license information contained below. Make cOlTections if necessary and sign. City
Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new
license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license
cancellation.
License Code MCLONS8 License Period Ending 05/31/2002 ID# 1331
City/County where license approved. (Shic.\mftl~g&cl.1e is changed, do not use this form. Contact this office.)
Licensee Name Am Leg 25g
Trade Name Clarence Clofer Post
Licensed Location address 24450 8m i tht own Rd
City, State, Zip Code 8horewood, MN 55331
Business Phone ( g52 ) 474 - 3gS2
LICENSE FEES: Off Sale $
On Sale $
250.00
Sunday $
200.00
By signing this renewal application, applicant certifies that there has been no change in ownership on the above
named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should
be used. See back of this application for fnrther information needed to complete this renewal.
Applicant's sienature on this renewal confIrms the followine: Failure to report any of the followin!: will result in fines.
1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in
Minnesota. If so, give details on back of this application.
2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the state of
Minnesota. If ever rejected, please give details on tlle back of this renewal, then sign below. .
3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation
(state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below.
4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal
liquor law violations. If violations have occulTed, please give'details on back of this renewal, then sign below.
5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability
Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below.
6. Licensee confirms that Workers Compensation insurance is in effect for the full license period.
Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county
where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor
liability.
Licensee Signature Date - l.f - 0:2..
(Signature certifies a ~6ve information to be con'ect and license has been approved by city/county.)
City Clerk/County Auditor Signature Date
(Signature cel1ifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.
County Attollley Signature Date
County Board issued licenses only (Signature certifies licensee is eligible for license).
Police/Sheriff Signature Date
(Signature certifies licensee or associates have not been cited during the past five years for any state/localliquor law violations
(criminaVcivil). Report violations on back, then sign here.
PS 9093-98
.1
;.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council 1\\\
Craig W. Dawson, City Administrator W
May 7, 2002
Lifeguard Services Agreement for 2002
.
The City jointly operates Crescent Beach with the City of Tonka Bay. Expenses for lifeguard
services are shared by the cities. Minnetonka Community Education and Services (MCES) has
provided these services for five cities within the Minnetonka Independent School District.
MCES has a separate agreement with each of the cities. The proposed agreement is attached.
.
. The beach would be staffed in 2002 for the same time period and number of days as in 2001.
. Swimming lesson services would not be provided at Crescent Beach, as enrollment has been
too low for the past few years. Swimming lessons will be available at Excelsior,
Minnewashta, and Deephaven beaches.
. The fee for services would be $3,345 in 2002, compared to $2,900 in 2001, or a J 5 .25 percent
increase. Most of the increase is due to accounting changes in the Minnetonka Independent
School District: several administrative services provided to MCES in the past at no charge-
.. e.g., accounting, payroll, office space-will be charged to MCES, and will need to increase
user-fee revenue.
Sufficient funding is included in the 2002 budget to meet the proposed fees.
RECOMMENDATION:
Staff recommends that the City Council approve and authorize the City Administrator to
execute the Agreement for 2002 Lifeguard Services with Minnetonka Community Education
and Services.
~3D
#fI1
'0..1 PRINTED ON RECYCLED PAPER
.
AGREEMENT FOR
CITY OF SHOREWOOD - SUMMER 2002
AGREEMENT made this _day of , between Shorewood, a
Minnesota Municipal Corporation ("City") and the Minnetonka Public Schools
Community Education and Services (the "Contractor'.)
WHEREAS, the City has requested that the Contractor provide a Lifeguard Service
during the 2002 Swimming Season for Crescent Beach.
WHEREAS, the City understands that their beach service agreement with the Contractor
is part. ofa total program operated by the Contractor of one beach located in two
participating communities.
NOW THEREFORE, the parties agree as follows:
I.
CONTRACTOR'S SERVICES
A. Lifeguard Service. The Contractor agrees to provide the City with qualified
and Red Cross certified personnel to Lifeguard the above stated beach from
June 8, 2002 through August 25, 2002 on a seven day per week schedule from
12:00 noon to 7:00 p.m. daily (weather permitting).
B. The Contractor agrees to provide:
a) an appropriate number of lifeguards on duty at all time, according to
any applicable industry standards Or regulations;
b) lifeguard staffwith ongoing in-service training during the summer
season;
c) supervision of lifeguard personnel;
d) all necessary safety equipment for the Lifeguard Services.
.
TI.
CITY OBLIGATIONS.
A. Beach. The City agrees to provide a safe, clean and well-maintained beach
and beach area as stated in this agreement. This includes defined swimming
boundaries; sand and water free of debris and safety hazards; clean and
sanitary restrooms; and a lifeguard station. The City agrees to provide a
working staffonly telephone and lifeguard chair(s) as well as a safety boat
with oars.
B. Payment. The City agrees to pay Contractor for 50% of all expenses for
Crescent Beach ($3,345.30)
.
The City agrees to pay the Contractor a total of$3,345.30 divided into three
equal payments of$I,115.10 on July 15, August 15, and September 15,2002.
in return for services as stated in this agreement.
1
1
III. INDEMNIFICATION - Contractor agrees to indemnify and hold harmless the
City, it's employees and officers from any and all liability, loss, costs, damages,
and expenses including but not limited to property damage and personal injury,
including death, which arise in connection with any acts or omissions of
Contractor's employees. The City agrees to indemnify and hold harmless
Contractor and it's employees, officers, and agents from any and all liability, loss,
costs, damages and expenses including but not limited to property damage and
personal injury, including death, which arise in connection with the City's
performance of this Contract or in connection with any acts or omission of City
employees.
IV.
.
v.
.
REPORTS. Contractor will provide the City with all necessary information
relating to the Lifeguard Service and Swimming Lesson Program in order for the
City to properly maintain the beach. On an as need basis the Aquatics Manager or
Aquatics Supervisor will report to the City representative in regards to incidents
and/or accidents. At the end of the season (October 15,2002) the Contractor will
provide the City with a full report of beach activity during the season
LIABILITY. Employees of the Contractor and all other persons engaged by the
Contractor in the performance of any work or services required, volunteered, or
provided for herein to be performed by Contractor shall not be considered
employees of the City and any and all claims that mayor might arise under the
Worker's Compensation Act of the State of Minnesota on behalf of said
employees while so engaged in any of the work or services provided to be
rendered herein, shall in no way be the obligation or responsibility of the City and
all other persons engaged by the City in the performance of any work or services
required or provided for herein to be performed by the City shall not be
considered employees of the Contractor, and any and all claims that mayor might
arise under the Worker's Compensation Act of the State of Minnesota on behalf
of said employees while so engaged and any and all claims by any third parties as
a consequence of an act or omission on the part of said employees so engaged in
any of the work or services provided to be rendered herein shall in no way be the
obligation or responsibility of the Contractor. '
2
VI. INSURANCE. The City is responsible for obtaining property and liability
coverage for the cities' beaches. Contractor will maintain professional liability
and comprehensive general liability coverage for all employees in an amount
consistent with Chapter 466 of the Minnesota Statutes.
VII. TERM OF AGREEMENT. Notwithstanding the date of the signature of the
parties to this Agreement, upon acceptance by all parties, this Agreement shall be
deemed to be effective upon signature by all parities and shall remain in effect
until October 1,2002, unless earlier terminated by either party, with or without
cause, upon 45 days written notice or as otherwise provided in this Agreement.
VIII. DEFAULT. If Contractor or City fails to perform any ofthe provisions of this
Agreement or so fails to administer the work as to endanger the performance of
this Agreement, this shall constitute default. Unless the party in default is
excused by the other party, the non-defaulting party may upon written notice
immediately cancel this Agreement in its entirety.
IX. SUBCONTRACTORS. Contractor shall not enter into any subcontract for
performance of any services contemplateq under this Agreement nor assign any
interest in this Agreement without the prior written approval of the City and
subject to such conditions and provisions as the City may deem necessary.
Contractor shall be responsible for the performance of all Subcontractors.
,.,....
.
.
3
l'
.
.
x. AUTHORIZED REPRESENTATIVES. The parties to this Agreement shall
appoint an authorized representative for the purpose of administration of this
Agreement. The authorized representative ofthe City is:
XI.
Name
Title
Address
City
MN
Phone: (952)
The authorized representative ofthe Contractor is as follows:
Daniel Kuzlik, Executive Director
Minnetonka Public Schools .
Community Education & Services
5621 County Road 101
Minnetonka, MN 55345
(952) 401-5050
AMENDMENTS. Any amendments to this Agreement will be in writing and
will be executed by the same parties who executed the original Agreement, or
their successors in office.
XII.
ENTIRE AGREEMENT. It is understood and agreed that the entire Agreement
of the parties is contained herein and that this Agreement supersedes all oral
Agreements and negotiations between the parties relating to the subject matter
hereof as well as any previous Agreements presently in effect between the parties
relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly
executed intending to be bound thereby.
CITY OF SHOREWOOD
BY:
Name & Title
DATE:
BY:
DATE: 5- :. (,- D 1..
4
,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Couneil
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
t
DATE:
May 12, 2002
.
RE:
Accept Plans and Specifications and Authorize Advertisement of Bids for
Bituminous Seal Coating of Roadways
Each year the City of Shorewooddedicates $55,000 towards the annual seal coating of roadways.
To take advantage of the economy of scale, the Cities of Tonka. Bay and Shorewood complete joint
projects. Every odd year, the City of Excelsior also joins in.
Council may recall from previous years that the supply of seal coat" aggregate can be in short
supply, depending on the demand cycle. This has forced many cities in the metro area to utilize a
"red rock" that is comprised of softer materials. The durability and finished product using a red
rock is less qesirable than a black or gray aggregate. .
.
During the research of this issue, Staff found that the aggregate suppliers were selling the
aggregates to"the contractors at a much lower price, than what was being charged to the Cities. In
addition, the . suppliers stated that if the Cities submitted proposals to aggregate suppliers directly,
there would be a greater chance. of obtaining the gray rock tl1at is desired. Therefore the plans and
specifications for this proposal are for. contractors to place seal ,coat oil and "Owner furnished
aggregate." This should reduce the overall costs to the Cities.
Attachment 1 is the location map of the roadways tentatively to be completed this year. Due to the
volatility of oil prices, once bids are received, the final determination will be made as to how many
streets can be completed versus the funds budgeted.
Recommendation:
Staff is recommending that the attached resolution that accepts Plans and Specifications for Seal
Coating and Authorizes Advertisement for Bids be approved. A resolution is attached for your
consideration.
n
~.1 PRINTED ON RECYCLED PAPER
#3~
CITIES OF
SHOREWOOD AND TONKA BAY,
MINNESOTA
.
SPECIFICATIONS
FOR THE
FURNISHING OF
FA-2 GRANITE
SEAL COAT AGGREGATE
May 1, 2002
.
Prepared By:
City of Shorewood
Department of Engineering
24200 Smithtown Road
Shorewood, MN 55331
(952)474-3236
CERTIFICATON
I hereby certify that this plan, specification, or report was
prepared by me or under my direct supervision and that I
am a duly registered Professional Engineer under the laws
of the .State of Minnesota
rJ
4~ 4 6fl-""- ~
. ate: May 1,2002 Reg. No.: 23390
Seal Coat Project 2002
Cert-l
.
.
.
.
TABLE OF CONTENTS
Title Sheet
Certification
Table of Contents
Advertisement for Quotes
Instructions to Firms Submitting Quotes or Proposals
Proposal Form
General. Conditions
Special Provisions
Sealcoat Project 2002
TOC-l
CONTRACT DOCUMENTS
FOR
FURNISHING OF F A-2 MODIFIED
GRANITESEALCOAT AGGREGATE
FOR
CITIES OF SHOREWOOD AND
TONKA BAY, MINNESOTA
City Project
May 1,2002
.
To Whom It May Concern:
The Advertisement for firms submitting quotes or proposals is hereby revised as follows:
"NOTICE IS HEREBY GIVEN that sealed quotes or proposals will be received at the
City Clerk's Office in the City of Shore wood, Hennepin County, Minnesota at the
Shorewood City Hall, 5755 Country Club Road, Shorewood, Minnesota 55331, until
10:00 a.m. on the 15th day of May, 2002 and will be publicly opened at said time and
place by two or more designated officers or agents of the Cities of Shore wood and Tonka
Bay.
.
QUANITY SUMMARY SHEET
2002 SEAL COATING OF STREETS
FOR THE CITY OF SHOREWOOD, MINNESOTA
To The City Council of:
Shorewood, Minnesota
5755 Country Club Road
Shorewood, Minnesota 55331
. City Of Shorewood - Estimated Quanities for Entire Project
Item Quantitv Unit Price Total
1. Bituminous Material 25100 Gal $ fGal $
For Seal Coat (CRS-2),
Furnished and Applied
(By Contractor)
I
2. Apply FA-2, Class A, 1120 Ton $ /Ton $
Granite SearCoat
Aggregate Owner Furnished
(Supplier Quote)
(For Council approval)
. 3. Traffic Control 1 Lump Sum $ fL.S. $
(By Contractor)
TOTAL $
(Aggregate only)
2002
Sealcoating
,
.
I
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PROJECT AREA NO.1
IldCIPrIOM
DIllE IlPPllCMII
-
CllY OF SHOREWOOD
2002 SEAL COATIN~ PROJECT
PROJECT AREA MAP .
ICI\I.E
CITY PROJECT NO. 02 - 03
5IEEI"
.
.
.
.
6045
) 6070
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
TO:
Mayor and City Council
FROM:
Brad Nielsen
DA TE:
9 May 2002
RE:
Carter, Randy - Appeal Notice to Remove
FILE NO.
Property (26550 Smithtown Road)
.
Mr. Randy Carter has appealed for additional time to comply with a Notice to Remove
and Zoning Violation letter that were sent to him on 1 April(Exhibit A). The Council's
practice has been to allow 30 days for compliance, after which Public Works is directed
to clean up the property at the owner's expense. Since the property owner has made
progress toward compliance, it is recommended that he be given until 31 May 2002 to
comply.
Since I will be out of the office on Friday and Monday, I will not be at the meeting on
Monday night. Therefore, if you have any questions relative to this matter, please
continue it to the 28 May meeting.
Cc: Craig Dawson
Tim Keane
Randy Carter
~8f
ft
..-' PRINTED ON RECYCLED PAPER
r
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
.FAX (952) 474-0128. www.ci.shorewood.mn.us ~ cityhall@ci.shorewood.mn.us
. . DATE: 1 April 2002
)< ~...t A:r s t1~
TO:
Randy M. Carter
26550 Smithtown Road
Shorewood, MN 55331
)~:- ," (f
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PROPERTY LOCATION: 26550 Smithtown Road
PROPERTY IDENTIFICATION NO.: 32-117-23-24-0006
.
NOTICE TO REMOVE
Offensive and Unhealthy Substances
NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of .
which S'ection is enclosed: The offensive matter to be removed from the property includes, but is
not limited to the following:
Plywoo.~~~}~ks, ~~a~rels, ,pip~,-GaDS, !I!~~!.(:r.~c~.d~~tes....~~..f.l'~~E:~)'.~c.~~1
~ower, '~top-wlth",smk; wood"bGxes, ~~_C!!~!~~~Q!~~, cl()th~w;asber, ~~~,,~
tQ~~commereial--spt!'ayeFhwasher, equipmentpa,pts,tauks, refr!,g~ratoJ:, ~.Q!~, ~I!I!<<!~I,
inoperable bik~, ~as.GarB.S; l!g.h>>, .~g_b_Q.l.,.palle~ Sandbox ~, .tires,.cr.ates, ba~s, .
'Yl!".~.!E.2Q,l~, I}.r()keIU!.~&2..n, piGkup..t()ppe&.p~ts, meehQnieJ.s..eF8epv,,,ta1:lle&;.sa~s,
sc@ttered wnncl, wood st~:ye, oJd chair, ~, foam:iDs.uJatiGn, l?,aJle!.r!.ck~) ,1~...2~r,
rIlBher-'r90Hflg, ~raip.ag~.pl~, spray'~r, bags ~f~, ~hin~, and similar
miscellaneous. .i\Jm.!.g.x,..S(LCJ,l....y..ds,..r,Q~~.J!ml~n!!~
... f...' ./\"r'''- ~ ;{~ ~ .d. : 1'. . '.' U ..: .;.~ I'~':'.I .....,'" .:.: . " ., .
""I- '\1 ~ ~_.. ,.N:or.,. . .~~,.,.~..' . ...... I a>" l ".,,.~'. .."..
You are hereby required to remove the above-described matter and ariy other offensive matter
located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from
the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City
Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting of the City Counc~1. .
If you do not respond to this Notice within ten (10) days, the City shall take whatever action as
. may'be necessary'to have the offensive matter removed. The costs incurred by the City for such
removal shall be charged to the property owner and become a lien against the property.
*** PLEASE GIVE TIDS MA TIER YOUR IMl\1EDIA TE ATTENTION *** .
BY ORDER OF THE SHOREWOOD CITY COUNCIL
ft
\,J PRINTED ON RECYCLED PAPER
J
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 · www.ci.shorewood.mn.us · cityhall@cl.shorewood.mn.us
1 April 2002
Randy M. Calter
26550 Smithtown Road
Shorewood,:MN 55331
.
Re: Zoning Violations - 26550 Smithtown Road
. P.I.N. 32-117-23-241-0006
Dear Mr. Carter:
Our office has received complaints alleging that certain City Code violations exist on your
property at the above-refer~nced address. Upon inspection of the premises, the allegations were
found to be accurate.
The following violation of Shorewood's Zoning Code (Ch. 1201.03, Subd. 5.f.), Off-Street
Parking Requirements, was found:
Boat on trailer, Lie. No. W83 306 ('90 expired) ~ off-site registration and parked in
front yard setback area off driveway. ..
Oldsmobile (gray), Lie. No. 775 NMM (May'97 expired) - off-site registration and
parked in front yard setback area off driveway. .
~-tr-uclr~red~;~ltic. No. YAK 4555 (Feb '02) - over weight limit and registered to
off-site address. .
Chevrolet pickup (brown), Lie. No. 643 MHE (Oct'98 expired) - off-site registration.
Motorcycle, Lie. No. MM43' 739 ('86 expired) - unlicensed, no' record.
_'Il--aile-rT"Lie.No. CTU 9977 ('90 expired) - unlicensed, no record.
.Commepc.ial..tcaUer (red), Lie. No. CET 9008 - off-site registration, non-residential
equipment
Also enclosed is a "Notice to Remove" citit:lg violations of Chapter 501 of the City Code.
This is to advise you that the violations must be corrected by 12 April 2002, after which your
property will be reinspected for compliance. Failure to comply will result in the matter being
turned over to the City Attorney for further legal action.
ft
t..,1 PRINTED ON RECYCLED PAPER
~
't
..
DATE TIME
. ~ CITY OF SHOREWOOD
INSPECTION NOTICE
PERMIT NO.
ADDRESS ~
OWNER/CONTR.
TEL. NO.
D SITE INSPECTION
o CONC. SLAB
o FOOTING
o FRAMh"G
o PLUMBING RI
o MECHANICAL
o INSULATION
o WALLBD
CALLED.IN
SCHEDULED
COMPLETED
t
Smt+h-ltrw Yl
f-:YtJ >- ,
z..;t'O
~
OCCUPANT USE
o PLUMBING FINAL D EXCAV.lGRADING/FILLING
o BUILDING FINAL 0 REINSPECTION
o SEPTic MAINT. ~FOLLOW.UP
o SEPTIC INSTALL. COMPLAINT
o SEPTIC FINAL ROUTINE .
o PROGRESS 0 FIREPLACE
o DEMOL. 0
o FIRE PREVo 0
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a: FURTHER CORRECTIONS MAY BE REQUIRED
UJ
Cl OWORK SATISFACTORY: PROCEED o PHOTO TAKEN
o 0 CORRECT WORK & PROCEED
<..> OCORRECT WORK. CALL FOR REINSPECTION BEFORE COVERING
o CORRECT UNSAFE CONDITION WITHIN HOURS. INSPECTOR WILL RETURN.
o STOP ORDER POSTED. CALL INSPECTOR.
o INSPECTION REQUIRED. CALt. TO ARRANGE ACCESS.
.
L
9J~ - ~7o - 9 Cj(P '1
rea... Cblr~(:::iS~.
~
.
call for the next inspection 24 hours in advance
~ntr. on slle. .~.
Inspector .L ~---"
Phone 952-474-3236
.~.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 7, 2002
TO:
Mayor and Council Members
Jean Panchyshyn, Deputy Clerk ~
Craig W. Dawson, City AdministratorCl)
.
FROM:
RE: Authorization to Enter Into a Contract for Codification Services
Codification of the City Code Book was last done in 1987 by Sterling Codifiers, Inc. Updates
were maintained by Sterling through 1993. Since 1993, updates were completed in-house by
Staff. It is recommended that a legal review of the Code Book be completed every 7-10 years to
,develop a current Code based on the latest federal and state laws, rules and court decisions.
Staff has contacted two codification service providers for quotes on updating the City Code Book:
Sterling Codifiers and the League of Minnesota Cities/American Legal Publishing Corporation.
.
The main difference between the two codification services is that Duke Addicks, the League of
Minnesota Cities (LMC) Codification Attorney, provides a complete legal review of the current
City Code book for compliance with current federal and state laws. The LMC contracts with
American Legal Publishing Corporation for editing and publishing the Code Book. Although
Sterling Codifiers does not have an Attorney reviewing the Code Book, it does provide a Staff
legal review.
Both Sterling and American Legal provide hard-bound copies of the final Code Book, as well as
electronic Folio format, a search and 'retrieval software program. They also provide a service to
host the Code Book on the Web, which the City can then link to. The Code Book on the Web
would also be in the searchable Folio format.
Staff anticipates that after the re-codification is complete, the City will continue to use the
Codification Service for annual updates to the Code Book in order to maintain an accurate, up-
to-date City Code. Also, Staff anticipates having the service provider maintain the City Code on
the Internet.
ft
~J PRINTED ON RECYCLED PAPER
:113&
May 7, 2002
Page Two
Here is a cost breakdown of the two codification service providers:
Service
Sterlin2 Codifiers
LMC/ American Le2al
Hard Copies of
Code Book
$2,200 plus
$20/page (*$13,500)
$2,850
(30 copies @ $95/copy)
$18,037
(based on entire Code Book, 675 pages)
Legal Review
30 copies included, then
$60/copy for additional copies
TOTAL:
$18.550
$18.037
Additional Services:
Changes per page
$20
$18
$995
.
Folio 4 Search
And Retrieval
Program
$1300
Folio host on Web
Folio Annual Updates
$400/year
?
$200/year
$1.95/page ($195 min.lyr)
* Sterling was unable to provide an estimate of the total legal review cost, as they base it on the
number of pages that are changed due to reformatting and editing. This amount of $13,500 is
based on reformatting of the entire 675 pages of the Code Book.
Financial
It was anticipated that the Codification project would take place over a two-year budget period at a
total cost of approximately $20,000. The 2002 budget provides $10,000 for Codification Services.
The 2003 Budget will need to include $10,000 to complete the project.
Staff Recommendation:
Staff recommends the City enter into a contract with the League of Minnesota Cities/American
Legal Publishing Corporation for Codification Services over a two-year period in the amount of
$18,037. Approximately $9,500 will be payable in 2002 for phase one of the project, and the
balance due upon completion of the project.
.
Phase One of the project includes a thorough legal review and would take place over the first 6-8
months of the project. Staff has received favorable recommendations from other cities that have
used the LMC/American Legal service. Several cities also have their Code Book on the Web
with American Legal.
COUNCIL ACTION:
It is recommended that Council approve the Contract for Codification Services with the
League of Minnesota Cities/American Legal Publishing Corporation, and authorize the
City Administrator to execute it.
~
(
"
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
:MEMORANDUM
DA TE:
May 8, 2002
TO:
Mayor and City Council Members
.
FROM:
Larry Brown, Public Works Director
~
CC: Craig W. Dawson, City Administrator
RE: APPROVAL OF POSITION DESCRIPTIONS FOR CONCESSION
SUPERVISOR AND CONCESSIONAIRE
Staff has prepared the attached position descriptions for a Concession Supervisor and
Concessionaire in preparation for hiring these positions for the proposed concession stand at
Freeman Park.
.
Upon Council approval of the position descriptions, Staff will begin a search to fill these
positions for the 2002 summer season.
Council Action
A motion approving the position descriptions for Concession Supervisor and Concessionaire.
#3H
ft
t..1 PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
CONCESSION
SUPERVISOR
(part-time, seasonal)
PURPOSE
To supervise all operations of the concession stand at the City of Shorewood park. To provide
professional customer service in a respectful, business-like manner.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Public Works Director
Communicates with: Internally - City administrative staff, concessionaire staff, Externally -
customers (resident and non-resident park visitors), vendors and suppliers. .
ESSENTIAL FUNCTIONS
A. Concession Building Operations
1. Responsible for opening and closing concession building.
2. Preparing and dispensing food and drink.
3. Operating cash register.
4. General upkeep of concession building to maintain required health codes.
5.
Daily cash box pick-up and deposit drop-off.
.
6. Ordering and purchasing supplies and inventory within policy guidelines.
7. Reporting problems to Manager.
B. Supervisory Experience
1. Managing work schedules.
2. Training concessionaire employees.
OTHER DUTIES AND RESPONSmILITIES
1. Daily inventories of supplies and materials.
CITY OF SHOREWOOD
CONCESSION
SUPERVISOR
(part-time, seasonal)
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
1. Ability to communicate effectively and professional with the public, co-workers, and
other City staff.
2. Ability to prepare and distribute concession food and drink.
.
3.
Ability to operate a cash register.
4. Ability to receive money, and calculate and make appropriate change for customers.
5. Physical work and lifting is required.
MINIMUM QUALIFICATIONS
1. Education - High School diploma.
2. One year experience in the food preparation and service industry
3. One year Supervisory experience
. PREFERRED QUALIFICATIONS
1. Experience working in and managing a concession stand.
PHYSICAL DEMANDS
1. While performing the duties of this job, the employee is regularly required to stand, talk,
see and hear. The employee frequently is required to use hands to finger, handle or feel
objects, tools, or controls, reach with hands and arms, stoop, kneel or crouch, and to
operate a variety of kitchen equipment. The employee is occasionally required to sit,
walk, and climb or balance.
2. Employee must lift and/or move up to 25 pounds.
3. Specific vision abilities required by job include close vision and the ability to adjust
focus.
CITY OF SHOREWOOD
CONCESSION
SUPERVISOR
(part-time, seasonal)
The physical demands described above represent those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
1. The work environment is a typical concession stand environment.
2. The noise level in the work environment is moderately noisy.
3.
Equipment typically operated includes, but is not limited to, a cash register, pop and
coffee machines, and equipment to make slushy drinks, popcorn, hot dogs, and nachos.
.
.
.
.
~<-
.
CITY OF SHOREWOOD
PURPOSE
CONCESSIONAIRE
(part-time, seasonal)
To effectively operate a concession stand service at a City of Shorewood park. To provide
professional customer service in a respectful, business-like manner.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Concession Supervisor
Communicates with: Internally - City administrative staff, concessionaire staff, Externally -
customers (resident and non-resident park visitors), vendors and suppliers.
.
ESSENTIAL FUNCTIONS
A. Concession Building Operations
1.
2.
3.
4.
5.
. 6.
Responsible for opening and closing concession building.
Preparing and dispensing food and drink.
Operating cash register.
General upkeep of concession building to maintain required health codes.
Ordering and purchasing supplies and inventory within policy guidelines.
Reporting problems to Supervisor.
OTHER DUTIES AND'RESPONSIBILITIES
1. Daily inventories of supplies and materials.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
1. Ability to communicate effectively and professional with the public, co-workers, and
other City staff.
2. Ability to prepare and distribute concession food and drink.
3. Ability to operate a cash register.
4. Ability to receive money, and calculate and make appropriate change for customers.
5. Physical work and lifting is required.
CITY OF SHOREWOOD
;.:,.
.
CONCESSIONAIRE
(part- time, seasonal)
MINIMUM QUALIFICATIONS
1. Minimum age of 16.
2. 6 months experience in the food preparation and service industry.
PREFERRED QUALIFICATIONS
1.
Some experience working in a concession stand.
.
PHYSICAL DEMANDS
1. While performing the duties of this job, the employee is regularly required to stand, talk,
see and hear. The employee frequently is required to use hands to finger, handle or feel
objects, tools, or controls, reach with hands and arms, stoop, kneel or crouch, and to
operate a variety of kitchen equipment. The employee is occasionally required to sit,
walk, and climb or balance.
2. Employee must lift and/or move up to 25 pounds.
3. Specific vision abilities required by job include close vision and the ability to adjust
focus.
The physical demands described above represent those that must be met by an employee to .
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
1. The work environment is a typical concession stand environment.
2. The noise level in the work environment is moderately noisy.
3. Equipment typically operated includes, but is not limited to, a cash register, pop and
coffee machines, and equipment to make slushy drinks, popcorn, hot dogs, and nachos.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 8, 2002
TO:
Mayor and City Council Members
.
FROM:
Larry Brown, Public Works Director
JP.
CC: Craig W. Dawson, City Administrator
RE: PERMANENT APPOINTMENT OF BOYD BAILEY AS ENGINEERING
TECHNICIAN III
Boyd Bailey's six-month probation period ends on May 13,2002. Council must determine
whether to approve Boyd's permanent appointment as Engineering Technician m.
.
In his first six-months at the City, Boyd has tackled a number of engineering issues. In this .
newly created position, Boyd became familiar with the engineering projects by reviewing and
organizing engineering project files. He created a City Address Map Book, and is in the midst of
creating base maps for the sanitary and water utility systems in the City. He finalized required
paperwork with MnDOT on several engineering projects, resulting in financial reimbursements
to the City. These are just a few of the things that Boyd has accomplished. He is energetic,
dedicated, and knowledgeable in many aspects of City government. His expertise in the field has
proven to be an asset to the City.
To sum it up, Boyd has accomplished a great deal in a short amount of time. Without reservation,
I recommend Boyd Bailey's permanent appointed as Engineering Technician III. With that
comes a six-month salary step increase, effective on May 13,2002.
Council Action
Approval of a Resolution Permanently Appointing Boyd Bailey as Engineering Technician m.
ft
t.J PRINTED ON RECYCLED PAPER
~3t
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF
BOYD BAIL TY AS ENGINEERING TECHNICIAN III
WHEREAS, Boyd Bailey was hired by the City of Shorewood on November 13,
2001; and
WHEREAS, his six-month probationary period ends on May 13,2002; and
WHEREAS, the Public Works Director has reviewed his performance and has
recommended that the City Council permanently appoint Boyd Bailey as Engineering
Technician III.
.
NOW, THEREFORE BE IT RESOLVED the City Council of Shorewood does
hereby appoint Boyd Bailey as Engineering Technician III for the City of Shorewood.
ADOPTED by the City Council of the City of Shorewood this 13th day of May,
2002.
WOODY LOVE, MAYOR
ATTEST:
.
CRAIG DAWSON, CITY ADMINISTRATOR
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
May 8, 2002
TO:
Mayor and City Council Members
.
FROM:
Larry Brown, Public Works Director
~
CC: Craig W. Dawson, City Administrator W
RE: PERMANENT APPOINTMENT OF TERRY "RED" TOWER AS LIGHT
EQUIPMENT OPERATOR
Terry "Red" Tower's six-month probationary period ends on May 19,2002. Council must
determine whether to approve Red's permanent appointment as Light Equipment Operator.
.
Red has proven to be a valuable addition to the Public Works Staff. He is a diligent, skillful
worker, and has demonstrated to be an important member of the public works team. His creative
abilities are certainly an asset in accomplishing his varied job duties, ranging from utility system
repairs, street and park maintenance, general City building maintenance, and preventative
equipment maintenance. He accomplishes all of his job duties with a high degree of proficiency
and is safety-minded when performing his work.
Without hesitation, I wholly recommend Terry "Red" Tower's permanent appointed as Light
Equipment Operator. With that comes a six-month salary step increase, effective on May 19,
2002.
Council Action
Approval of a Resolution Permanently Appointing Terry "Red" Tower as Light Equipment
Operator.
1t~f
,.
~J PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF
LIGHT EQUIPMENT OPERA TOR TERRY "RED" TOWER
WHEREAS, Terry "Red" Tower was hired by the City of Shorewood November
19,2001; and
WHEREAS, his six-month probationary period ends on May 19, 2002; and
WHEREAS, the Public Works Director has reviewed his performance and has
recommended that the City Council permanently appoint Terry "Red" Tower as Light
Equipment Operator; .
NOW, THEREFORE BE IT RESOLVED the City Council of Shorewood does
hereby appoint Terry "Red" Tower as Light Equipment Operator for the City of
Shorewood.
ADOPTED by the City Council of the City of Shorewood this 13th day of May,
2002.
WOODY LOVE, MAYOR
ATTEST:
.
CRAIG DAWSON, CITY ADMINISTRATOR
f!
..
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council cA)
Craig W. Dawson, City Administrator
May 7, 2002
Presentation by The Legacy Foundation
.
The Legacy Foundation, a recently-formed non-profit organization, has requested an opportUnity to
introduce itself and its mission to the City Council. (It plans to make presentations to each of the
area's city councils.)
Two of the Foundation's board members are expected to make the presentation.
.
:.ti5ft
ft
~J PRINTED ON RECYCLED PAPER
~THE<<E-
LEGACY
t
....
FOUNDATION
Giving To The Lake Minnet:onka Area
April 22, 2002
W";:"\": "l-~~: ii.;;~';c.-.:.~:;.;"'--~
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Iu ~L~R ;4 200:1" J
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L._._.......
Honorable Woody Love and
Members of the City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
-~---..
Attn: Craig Dawson
.
Dear Mayor & Council Members:
. .
. . .
Thank you for the opportunity to present information about The Legacy. Foundation.
The purpose for the briefpresentation is toaqquaint youwiththevi~ionandmission of
the foundation, and to. answer your questions. Two ofour board members are on your
council agenda for May 13~2002at 7:00 p.m.
'TheLegacy Foundati(>nWasf()u?d~din2001. Its niissionisto'aciopf significant lake area
projects that enhance the livability of our lake community:. The Legacy Foundation will
pfovideleadership,\risionandability fC>assemblethe diverse resources available. In
addition, The Legacy Foundatioll wiUwork to coordinate' the necessary inter-
jurisdi~tionalapprovals and support that is necessary for the successful completion of the
projects.
Our board looksfofward to the opportunity to meet with your Council. Enclosed is an
infonnational piece regarding The Legacy Foundation. Please contact me if you have
questions prior to the meeting.
(}td~
Pat Arnst
Administrative Assistant
. . .
.
19765 HIGHWAY SEVEN. SHOREWOOD, MN 55331
TEL: (952) 401-1260 FAX: (952) 474-0751 EMAIL: info@thelegacyfoundation.net WEB SITE: www.thelegacyfoundation.net
'<,'..'....
. .
, '
. .."
, '
~
I
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FOU N DATIO'N
Giving To The. Lake:~nne~#a,j\c~ea
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'<~hf)lP1lI!f\.'J.';'E- . .i1V'Viiln..7 film
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,BACKGROUND ' ,
The history of the Lake Minnetonka :area. is one(){ small, .
cornnlUnlties '. 'that. grew and were ,engulfed by" the Twin
Cities nietropolitanarea. "Tbereare mtll,tiple'poliiical
boundaries, ,many .,ofwhich are overlapping and' very ...
specific i~ nature.,The resul~, is, that there isnonatural,., '
constituency fot the.,area's ,asSets,intotal. We believe the,
time has come for'anoi.-gan~zatiorl to look at the big'
picture, promotebold< ideas and, help" gUide them ' to .'
completion. ,The Legaqr., :Foundation ,was Jormec:l as' a
means to help accomplish this objective.:
, "
, . ,
.._.........~.,..,~=-..,_A~TT-.:_.._..,__...........~<-_~t1~...._______......,,-->-....~.------~.......~_.r-~~- :'.
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, .' VISION'
By 2010 create a genuine', Lake Minnetonka community
w~ere local jurisdictions and residents routinely' work
. ,J()gether to develop, re:~eveIQP and impr()ve ,the Lake
area's assets.
MISSION
Adopt significant lake area projedsthat. enhance its
, livability by providing the leadership, vision and ability to
marshal' the diverse re.sources available. In. addition, .
. coordiQate the necessaty tnter-jurisdictionalapprovals ahd
.'.' , support that are necessary' for 'suCcessful completion of ' '
each endeavor..
A LEGACY FO(JNDATION '.-
.ENDEAVOR,'
, . ,
We have created a challenge for, theFoundati(>n.O~e that'
is for the benefit of evelYperspn in every cOmmu~ity char,
".,' makes up the iminediate' Lake' Minnetonka' ,.Area: ,That . ':..
. .chaIlenge, is to make sure thatev~ry,endeavor we create, is .'
consistent with the heritage of this wonderful~ea,W'ill
.furthert~e preservation of the~sets the area 'h~ tooffer~ .
will; in some way, henefit everyCesident and visitor the
. area einbraces and in everyw~ybe'a~sthetically: pleasing,
, ' .
e,nvironmentally correct," an, unequivocal iroprovemellt. to '.
.ihearea and be done withi:n'acarefullymanaged budget..,.
.oN _........."...,"""'_...,=.._.",..__.~~'h<.="'::.~-="'=....,.--="'"''''''"''''...._--- "'-
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FOUNDATION
Giving'1'o.The~ ~tinetonka 'Area
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-!t&. THE ~
L .G'- "C
FOUNDATION
Giving 'Ib The Lake .Min....<<>nJcaArea
. Contact The Legacy Foundation:
TEL: (952)401-1260 FAX: (952)474-0751
WEB SITE: www.tnelegacyfoundation.net
19765 HIGHWAY SEVEN, SHOREWOOD, MINNESOTA 55331
Communities Working' Together to PreserVe and Improve
. The Assets of Tile lake Minnetonka Area..
CITY OF SHOREWOOD
PARK COM:MISSION MEETING
TUESDAY, APRIL 23, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE PARK COM:MISSION MEETING
DRAfT
Chair Arnst called the meeting to order at 7:08 P.M.
A. Roll Call
Present: Chair Arnst; Commissioners Callies, Bartlett, and Palesch; City Engineer Brown;
City Council Liaison Lizee; and Mark Koegler of Hoisington Koegler Group
Late arrival: Commissioner Young
.
Absent:
Commissioner Meyer
B. Review Agenda
Palesch moved, Bartlett seconded, approving the agenda as submitted. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. Park Commission Minutes of April 9, 2002
Palesch moved, Callies seconded, approving the Park Commission Meeting Minutes of April 9,
2002 as submitted. Motion passed 4/0.
3. MATTERS FROM THE FLOOR
. There were none.
4. REPORTS
A. Report on City Council Meetings of April 15 and 22
Lizee reported that public comment forum was held regarding Truth in Taxation last evening, the 22nd. The
Council approved the purchase of a black and white video surveillance camera for Eddy Station. The Ward
system discussion will be continued until next Tuesday night during the regular meeting. She added that a
work session meeting was held to discuss the possibility of a trail or sidewalk along Smithtown Road, west of
the LRT.
Chair Arnst inteIjected with history regarding a trail along Smithtown. She stated that in 2000 initial trail
planning was initiated, a trail and neighborhood walk took place, an open house to collect neighbors feedback
was held, informal surveys were given, and WSB performed a feasibility report. At the time, the cost of the
trail system was approximately $400,000, much more than available funds allowed, therefore, the project was
put on hold until the redevelopment of the road could take place. Today, Chair Arnst continued, City Council
is revisiting the project and the potential for using MSA dollars to help offset the cost as Smithtown road is
1F~A
PARK COMMISSION REGULAR MEETING MINUTES
Apri123,2002
Page 2 of3
refurbished.
5. REVIEW BUSINESS PLAN FOR EDDY STATION
Engineer Brown referred to the attached business proposal for "The Depot" at Eddy Station. As he reviewed
the proposal, he encouraged the Commission to give him their feedback and stressed the urgency in
proceeding to Council due to the impending sporting seasons.
Commissioner Young arrived at 7:20 P.M.
Brown reviewed the proposal with the Commissioners, beginning with the various demographics, users per
the calendar, labor costs for the City, and initial startup costs.
Brown stated that, based on the analysis of information provided by Mr. Koegler's parking study and roster
data from previous years usage, anticipated demand or number of users expected within Freeman Park during
spring, summer, and fall seasons was generated.
Based upon the demographics and facilities used on a daily basis Monday through Saturday by Tonka United .
Soccer, Girls Softball, Adult Softball, and Little League, it is estimated that approximately 138,021 users of
Freeman Park are served each "non-winter" season conservatively. Brown explained that in addition to a
number of reasonable assumptions, staff took averages based on rosters to come up with the users per the
calendar.
Allowing for 156 days of operation, Brown broke out the labor costs for the City of Shorewood. Along with
the Park Secretary, Twila Grout, and the Public Works Employee, Charlie Davis, Brown pointed out that a
lead concession worker and other concession sales staff would be required. Bringing the total estimated labor
costs to $29,869.72.
With regard to the initial startup costs, Brown identified initial one-time costs of approximately $2,750, which
could reach about $4,000 with the purchase of a hot dog roaster.
After interviewing several vendors, who stated that the average consumer spends $3.00 - $4.00 per trip to the
concessions, staff felt that $1.50 per trip average appeared more reasonable and conservative. Chair Arnst
and Lizee stated that the $3 to $4 averages were probably close to the mark but appreciated staffs intentions. .
Commissioner Bartlett left the meeting at 7:37 P.M.
Brown went on to explain that if35% of the users at Freeman were "trapped" by a sale, assuming a 40%
profit on sales, a gross profit of $38,645.76 would result. Discounting initial startup costs, the net profit year
one is still $8776.04. Brown maintained that staff is in the process of talking to people in the concessions
business to find out what realistic profits on sales are. After discussions with Bennett Park, Brown learned
that they go through about $8,000 in sales a week, earning over $120,000 during the course of year.
Callies questioned whether the Little League concession booth would present competition. While admitting
that the Little League stand has a significant number of products to sell, Brown stated that a number of
profitable items could be considered, including, snow cones, coffee and cappuccino, etc. for the Depot.
Chair Arnst asked Brown what more he needed from the Commission to move this to Council. Brown stated
that if the Commission is comfortable with the numbers and assumptions he used while developing the
proposal, and a general consensus exists to move this to Council that is all that is required. While the
concession start up will cut into the season, Brown maintained it could still be profitable this year.
.
.
PARK COMMISSION REGULAR MEETING MINUTES
April 23, 2002
Page 3 of3
Chair Arnst voiced her support, and the Commission agreed, complimenting Brown on his research and
conservative posture.
Palesch encouraged Brown to purchase the hot dog roaster up front in order to compete with the other vendor
booth.
6. REVIEW DRAWING FOR FIELD 2 - 3RD BASE DUGOUT
Brown reported that no application or drawings have been submitted to date but he expects to see them on an
upcoming agenda.
7. NEW BUSINESS
None.
8. ADJOURNMENT
Palesch moved, Callies seconded, adjourning the Regular Park Commission Meeting of April 23,
2002, to Work Session at 7:52 P.M. Motion passed 4/0.
RESPECTFULLYSUBNllTTED.
Kristi Anderson,
Recording Secretary
CITY OF SHOREWOOD
PARK COMMISSION WORK SESSION
TUESDAY, APRIL 23, 2002
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M. OR IMMEDIATELY FOLLOWING
REGULAR MEETING
MINUTES
1.
CONVENE PARK COMMISSION MEETING
DR FT
Chair Arnst called the Work Session to order at 7:52 P.M.
A.
Roll Call
Present:
Chair Arnst; Commissioners Callies, Young, and Palesch; City Engineer Brown; City
Council Liaison Lizee; and Mark Koegler of Hoisington Koegler
Absent:
Commissioners Bartlett and Meyer
B.
Review Agenda
.
2. MASTER PLAN REVIEW - FREEMAN PARK
As part of the Shorewood Parks Master Plan Review, Chair Arnst asked the commissioners to assist her
in analyzing Freeman Park as they move on to Step 2.
1. Current Emphasis of the Park
Callies stated that the obvious current emphasis of Freeman Park is sports and recreation. Chair Arnst
added that some cross-country skiing occurs during the winter season. As a regional park, Freeman
focuses generally on organized activities, with opportunities for individual users.
Facilities Include: hiking and ski trails
ball fields - 2 little league, 1 Babe Ruth, 3 softball, and 6 soccer fields
Eddy station - 2 picnic shelters
Little League Concession stand .
Parking facilities for approximately 314 cars
Volleyball and horseshoe pits
2 Tot lots
Community Garden at the main entrance
Open Space used for driving range, kite flying, and dog exercising
2. Population Served
It was noted that Freeman serves a very diverse population. Primarily, the emphasis is on youth sports
and recreation, however, due in part to the close proximity of the senior housing facility, many seniors use
the park and trails on a daily basis.
3. What are the deficiencies in service and/or opportunity
Although no concession stand currently exists at Eddy Station, the City hopes to rectify this deficiency
soon.
The Commission recognized that winter activities as a whole are lacking. Chair Arnst noted that at one
time, a free skating rink had been discussed. Young questioned the need for another skating rink in
Shorewood given the expense and difficulties in recruiting quality rink attendants. Brown indicated that
the need had not been warranted to date. Palesch suggested investigating the opportunity for the future.
.,
PARK COMMISSION WORK SESSION MINUTES
Apri123,2002
Page 2 of3
Chair Arnst agreed stating that a family open free skate rink and opportunity to rent Eddy Station could be
valuable to the community. Young reiterated his concern with regard to the state of the Commissions
budget and cautioned any further expense. Brown stated that while flooding and upkeep can be costly, he
urged the Commission to simply not let costs turn them away from their goals.
Koegler identified several deficiencies in service: the fact that Freeman Park has been segregated and
separated in the first place, is one; others include encroachment by fields with neighboring developments;
parking quantity and surface, including parking etiquette and management; and finally, visibility,
Freeman Park is somewhat difficult to find.
Chair Arnst pointed out that one other concern at the park is the number of dogs and their lack of
restraint. Lizee agreed, stating that there are too many unleashed dogs among too many people and
children. While she maintained that, fortunately, no incidents have occurred to date, it is not necessarily a
good combination at public events. Koegler suggested the City investigate the possibility of creating a
"dog park" within the park itself. These have become increasingly popular and offer a fenced area to
allow pets and owners to socialize.
.
In addition to a dog park, Koegler recommended the City considers investigating areas for other new and
upcoming activities including, Lacrosse fields and frisbee golf space. These would be worthwhile
interests to examine for the future. With that, Brown presented the Water park suggestion once again, as
he has in the past, or even a community pool, which could be linked to the new Depot Concessions.
Brown went on to report that whenever he visits Freeman Park, he stops and asks residents for their
impressions. Many have stated that when sports are going on, they stay away. One suggestion he has
heard on a number of occasions has been to lay a walking trail in the northeast area of the park which
would link to the LRT and other trails in the area. Lizee liked this suggestion and recommended that the
passive user be considered. Brown went on to report that the expanded parking lot plans, which include a
walking trail, have been shipped to the state and he hopes to have a written agreement for $76,000 in
funding soon. He was pleased to announce that the funds had been expanded from the original $50,000
for the access closure to an estimated $76,000.
.
Koegler reiterated that the most effective marketing tool is a community event. While Chair Arnst noted
that each park will be featured in upcoming newsletters, a community activity as the focal point at
Freeman Park was once envisioned. She said that years ago, the Park Commission dreamed of winter
sleigh rides and skating at a winter festival put on by the City of Shorewood. Palesch concurred, pointing
to the draw for Excelsior's Art in the Park festival during the summer months. Discussions continued
ranging from community walks and bike rides, to music in the park
Young stated that he had a problem purposely drawing more people to Freeman. During the summer, the
park is getting maximum use a fair amount of the time. He had difficulty encouraging more passive users
to come to Freeman while many other smaller parks were underutilized. He asked if the passive use or
new use activities should be considered for the other parks in Shorewood.
Brown reminded the Commission to consider what they want the park to be. He asked if the master plan
or its use's should be changed, and if so, now would be the time to do so. Again, he encouraged the
Commission to choose the goals they wish to achieve and work from there.
Chair Arnst asked whether Freeman is trying to be too many things to too many people. Callies stated
that the Park now performs a useful purpose that other parks do not, it is Shorewood's premier sports
park
,I{'
PARK COMMISSION WORK SESSION MINUTES
Apri123, 2002
Page 3 of3
Chair Arnst emphasized the need for balance. Koegler believed that balance might be achieved to a
degree through answering the parking and future management questions. Callies questioned whether
every park has to have a balance of everything. She continued by addressing the idea of putting some of
the new activities to use at other parks to achieve an overall balance.
.'
4. Recommendations for further Action
Palesch suggested inserting an informal survey in the newsletter polling people of what they would like to
see, use or not use, in their parks in order to give us a lead to follow-up. Brown stated that designing and
analyzing surveys requires much manpower and expense. Lizee suggested an open house forum to obtain
this information.
Chair Arnst asked what the next step would be in order to wrap up this discussion. Brown felt a
consensus was not forthcoming and asked Koegler ifhe had enough of a framework to put together a real
comprehensive plan from this evening's discussion. Koegler proposed that he put together several
scenarios based on the directions he had heard this evening, i.e., one scenario would go in the passive user
direction, another in the active use direction etc. Based on this alternative scenario foundation, the
Commission could examine on paper several tracks for discussion.
.
Chair Arnst stated that she believes the position the Commission finds itself in to be indicative of the size
of Freeman and the lack of previous direction. Koegler encouraged the Commission to think more broadly
about the Park. He emphasized its importance as a central gathering place and identity in and for
Shorewood.
Further action would also include the completion of the walking trail; investigation over horse shoes and
bocce ball; dog park; frisbee golf; lacrosse; a rink and archery.
Brown reported to the Commission that he is in receipt of a letter of interest and proposal from Kristi
Anderson and Sally Keefe regarding scheduling and he will be discussing it with them and bring an
update to the Commission at its next meeting.
3. ADJOURNMENT
Palesch moved, Callies seconded, adjourning the Park Commission Work Session of April 23, 2002, .
at 9:17 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED.
Kristi Anderson
Recording Secretary
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
FROM:
Mayor. and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works ~
May 12, 2002 '/
TO:
DATE:
.
RE:
Business Proposal for the Concession Stand at Eddy Station
"
Staff has been working on a business proposal for a concession stand that is to operate out of Eddy
Station. Staff has corr.t:pleted the proposal, with the exception of a cash flow analysis.
In all fairiiess to the Finance Drrector, this proposal has not been thoroughly reviewed by the
Finance Department, nor has Bonnie Burton been given the opportunity to prepare a cash flow
, analysis. While all the numbers have been provided as to cost of products, salaries and equipment,
it is vital to project the initial costs versus the lagging revenue stream. This will determine the
necessary reserve capital necessary to get the business off and running.
.
Giventhe short notice, I am not sure that this can be in hand for Monday's meeting. Staff will
discu.ss this prior to the meeting.
Executive Summary
Naming of the facility: No facility can be complete without a fitting name. Thus far, the name
that has been recommended has been "The Depot." This name remin.ds those visiting Freeman Park
of the history of Eddy Station and the general store that existed along the rail line that traversed the
City of Shorewood. .
Demographics: By far, the most. intensive users of Freeman Park are the organized sports
organizations.. Staff prepared an analysis using the previous years rosters, to determin.e the number
of scheduled visitors for Freeman Park. Results of this analysis indicate that the City of Shorewood
has approximately 138,021 visitors who frequent Freeman Park each ''non-winter'' season. It
should be noted that these numbers are only based upon the organized sporting events, and has not
accounted for' tournaments, non-scheduled events, and passive users within the park. Therefore,
Staff feels that the numbers presented are conservative.
n
\.J PRINTED ON RECYCLED PAPER
#~B
Mayor and City Council
Proposal for The Depot
May 12, 2002
Page 2 of 4
Products to be Sold: Staff researched out the various products that are typically provided in a
concession stand. Research of each product line resulted in the following products being offered:
~ Flavored Slush & Lemonade Slush
~ Popcorn
~ Water, Soda, Sports Drinks
~ Nachos
~ Candy, Pre-packed Cotton Candy, and Chips
~ Hot Chocolate
~ Coffee
.
Equipment Required: Staff is recommending that the following equipment be purchased for the
initial start of the Concession Business:
Popcorn popper, tax, shipping
Nacho Cheese Warmer/Dispenser
Commercial Refrigerator (meeting MDH Standards)
Stainless Steel Food Racks (MDH mandate for storage)
Cash Register
Drop Safe
Total
$1,350
$ 200
$1,260
$ 450
$ 350
$ 250
$ 3,860
Labor Costs
.
Charlie Davis, Shorewood Public Works employee, and Twila Grout, Parks Secretary, will manage
the operations. It is anticipated that two Lead Concession workers are needed. In addition, four to
six Concession Workers will be required to fill the scheduled shifts for the week. Staff is proposing
one Lead Worker and one Concession Worker will be working during any shift. While both
individuals will be tending to sales, the Lead Concession Worker will be accountable for cash and
inventory control. Shifts at the concession stand are anticipated to operate from 4:30 PM to 9:00
PM Monday through Friday. Saturday's hours can be shifted to coincide with the demand of field
scheduling.
The analysis completed indicates that there are a total of 156 days of operation. This accounts for
the stand being closed on official holidays and Sundays. On this basis, the total of labor costs for
the season equal $ 29,869.72.
.
.
Mayor and City Council
Proposal for The Depot
May 12, 2002
Page 3 of 4
Finances: Staff made the following assumptions for the fmancial analysis
. 138,021 people are anticipated to visit Freeman Park each year
. 35 percent of estimated visitors will visit The Depot
. The average sale per visitor will be $2.00 per trip.
Revenue = (# users of the park)(% visiting The Depot)(Average sale/trip)
= (138,021)(0.35)($2.00)
= $96,614.70 per year
Profit Margin
A majority of the products proposed, have a profit range of 47.9 to 91.1 percent, based on the
manufacturers suggested retail price. Against the advise of the suppliers, Staff chose to
estimate low, just to present a worst case scenario. Using a percentage of 40 percent profit on
gross sales provided a cushion for taxes, and unplanned events such as, loss of product, theft, or
breakage. Again, one could easily agree or disagree with this number.
Based on the Revenue number generated above:
Gross Profit
= (Revenue)( assumed profit margin on sales)
= (96,614.70)(0.40)
= $ 38,645.88
The number generated above would be the Gross Profit on sales. To obtain a Net Profit on
sales, the labor costs should be deducted from the Gross Profit.
Net Profit (*) = Gross Profit - Labor Costs
= $ 38,645.88 - $ 29,869.72
= $ 8,776.16 per year
(*) This does not include initial equipment purchase or cost of financing capital outlay for
initial product purchase or salaries
.
.
Mayor and City Council
Proposal for The Depot
May 12, 2002
Page 4 of 4
Financial Summary
As noted in the asterisked footnote, the analysis accounts for, but has not deducted the initial startup
costs from the Net Profit calculation. Setting aside short-term financing costs, the first year's profit
would be reduced by the initial equipment costs. For this year alone the Net Profit would be:
"Year I" Net = Net Profit - hritial Equipment Cost
Profit
= $ 8,776.16 - $ 3,860
= $4,916.16
One mayor may not agree with the estimates provided. Certainly there were assumptions that had
to be made on "just how many jellybeans would be sold." Staff has tried to gain as much
perspective from various vendors and concessionaires to make conservative assumptions for these
estimates. Certainly it all looks good on paper. However, the City Council will have to determine
what is reasonable.
As mentioned earlier in the report, a key component missing in the proposal is a cash flow analysis.
Quite simply, how much funding is required to cover initial startup costs and salaries before the
revenue stream can support the business? Staff will proceed with the component, and report to the
City Council once completed.
Recommendations:
Ifa cash flow analysis can be prepared for Council review on Monday, Staff would recommend that
the Business proposal be accepted and authorization be given to proceed with the business, as
outlined.
Realizing that this may not be possible for Monday night's meeting, the cash flow analysis would
be prepared, for the May 28th City Council meeting. If found acceptable, final authorization to
proceed with the business could be given on May 28th. This would allow for a tentative June 3rd
opening of the business.
.
.
The Depot
at
Eddy Station
Location
Eddy Station is new concessions stand and park shelter located within Freeman Park. Exhibit A
shows the location of the facility.
Facilities and Amenities
Freeman Park is one of the premier parks within the Lake Minnetonka Area of communities. Users
of the park originate within the City of Shorewood, in addition to the Cities of Chanhassen,
Deephaven, Excelsior, and Tonka Bay.
Freeman Park is a 55-acre facility that incorporates open areas, walking trails and a family picnic
area. More intensified uses of the park include the following activities:
~ 2 Little League field
~ 1 Babe Ruth field
~ 3 Adult Softball fields
~ 2 Soccer fields
~ 2 V olleyba11 Courts
~ 1 Tot-lot with climbing equipment
~ 1 Open Picnic pavilion
~ 0.9 miles of walking trails
In the Fall of 2001, the City of Shorewood completed the Eddy Station Project. This project
includes a covered picnic area, main activity room, secured storage area, and restrooms. The floor
plan for this is shown in Exhibit B.
As part of the planning of this facility, a concessions operation is to be conducted at Eddy Station to
help support the capital outlay for the Eddy Station building and to further support the City of
Shorewood's Park Fund. Staffhas reviewed various alternatives for a concessions stand and concur
that the concessions operations appears to be a viable venture.
Namin!! of the Concession Stand
No facility can be complete without a fitting name. Thus far, the name that has been recommended
has been "The Depot." This name reminds those visiting Freeman Park of the history of Eddy
Station and the general store that existed along the rail line that traversed the City of Shorewood.
.
.
Exhibit A
Location Map for Eddy Station
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Exhibit B
Floor Plan Eddy Station
.
.
Demoe:rauhics
The first challenge is to determine how many "potential customers" are available to visit The Depot.
Currently, organized sports events are the most intense users of the Freeman Park facility, during
the months of May through September.
Recently, the Park Commission has been analyzing the activities of the park to develop
management strategies and to insure proper use of the City's facilities. To assist the City with this
task, Mr. Mark Koegler of Hoisington Koegler Group, Inc. completed a parking analysis for
Freeman Park. This report reviews the current parking configuration, anticipated parking volumes
based on field scheduling, and various recommended improvements to the park. Results of this
study are a valuable tool in defining the number of visitors who frequent Freeman Park. This study
has been included in the Appendix, for reference. In addition to the parking analysis, rosters for
sports organizations for the previous year were reviewed and tallied.
Tables 1 through 3 are an accounting of the anticipated visitors to the park. Results of this analysis
indicate that the City of Shore wood has approximately 138,021 visitors who frequent Freeman Park
each "non-winter" season. It should be noted that these numbers are only based upon the organized
sporting events, since the sports organizations schedule is known. Not accounted for are tourn-
aments, non-scheduled events, and passive users within the park.
4
Demographics for The Depot at Eddy Station
EVENT: TONKA UNITED SOCCER
Facilities used: Tonka United Soccer schedules 4 fields for use between the hours of 6:00 PM to 7:30 PM
In addition, 2 fields are scheduled between 7:30 PM to 9:00 PM
Days of use are Monday through Saturday
Season:
April through August
Number of People Usine: the Facilitv
Fields Scheduled 6:00 PM to 7:30 PM
. Field No Players per Team Teams Total Players
1 12 2 24
2 12 2 24
3 12 2 24
4 12 2 24
5 12 2 24
6 12 2 24
Referees and Coaches 18
Observers 144
Subtotal 306
Fields Scheduled 7:30 PM to 9:00 PM
. Field No Players per Team Teams Total Players
1 12 2 24
2 12 2 24
Referees and Coaches 6
Observers 54
Subtotal 108
d Total TUSA per night:
414
Assumptions: 1 coach per team
1 referee/umpire per game
1 observer (average) per each player)
Fieure 1
5
Demographics for The Depot at Eddy Station
EVENT: LITTLE LEAGUE COMBINED WITH ADULT SOFTBALL
Facilities used: These two activities are combined since together they have scheduled the entire
field use 7 nights a week. Fields are scheduled 5:00 - 6:30 PM and 6:30 - 9:00 PM.
Days of use are Monday through Saturday
Season: May through July
Number of People Usine the Facilitv
Fields Scheduled 6:00 PM to 7:30 PM
Field No Players per Team Number of Teams Total Players
. 1 15 2 30
2 15 2 30
3 15 2 30
4 16 2 32
5 16 2 32
6 16 2 32
Referees and Coaches 18
Observers 186
Subtotal 390
Fields Scheduled 7:30 PM to 9:00 PM
Field No Players per Team Number of Teams Total Players
. 1 15 2 30
2 15 2 30
3 15 2 30
4 16 2 32
5 16 2 32
6 16 2 32
Referees and Coaches 18
Observers 186
Subtotal 390
rand Total Little League and Adult Softball per night:
780
Assumptions: 1 coach per team
1 referee/umpire per game
1 observer (average) per each player
Fieure 2
6
Adult BB & Little League
Days of Use
Users per Day
Subtotal per month
Tonka United Soccer
Days of Use
Users per Day
Subtotal per month
.
Total Users/month
Total Per Year
.
Assumptions:
Demographics for The Depot at Eddy Station
USERS PER THE CALENDAR
Apr
May
22
414
Jul Aug
26
414
Sep
25
95
Jun
25
414
9,108 10,350 10,764
2,375
Apr
17
780
May
34
780
Jun
29
780
Jul
30
780
Sep
25
179
Aug
15
780
13,260 26,520 22,620 23,400 11,700
4,475
138,021
23 percent attendance TUSA in Fall League vs. Summer League attendance
TUSA scheduled Monday through Saturdays
Adult Softball/Babe Ruth/Little League scheduled 7 days per week
Adult Softball/Babe Ruth/Little League mid Aug through 1st week -Oct
23 percent attendance Adult S.B. Babe Ruth/Little League in Fall League
vs. Summer League attendance
Assume no games on holidays
Projections do not account for special tournaments
Fi2ure 3
7
Oct
25
95
2,375
Oct
6
179
1,074
3,449
I_U___~
I
.
.
Product Line
City Staff met with vendors to review product and pricing information. Suppliers are every helpful,
as it is in their best interest to see the business become a success. In addition, Staff contacted other
concession facilities to determine what suppliers were being utilized, products that received
favorable sales, and any issues they could pass along. .
Of the various vendors reviewed, one fIrm stood out from the rest. 1 st Line, of Bumsville,
Minnesota provided a line of pricing that appeared competitive, had large variety, and was able to
provide sales information on each of the products.
Staff has reviewed the suggested retail items very closely. Pricing, product information, and
equipment were all reviewed, compared on the Internet, and discussed with other concessionaires.
Shown below is a summary of the data collected.
Products Recommended
> SlushlLemonade Slush
Slush is probably the volume and profIt leader of the products. Vendors all agree that the
kids desire the flavored slush, while the adults stick to the lemonade slush. Both of these
products prove to be high volume products. A picture of the machine and pricing sheets has
been included in the products section of this report.
I st Line is able to provide and maintain the two machines necessary. Lease of the machines
is included in the product pricing.
> Popcorn
Popcorn is another product that is a high volume/profIt leader. Vendors are able to supply
pre-packaged products, which have popcorn, oil and necessary ingredients in one pack. This
eliminates the need of concession workers having to measure ingredients, while also
providing good quality control.
The challenge with this product is the cost of the popcorn machine itself. As of the date of
this report, a used popper has not been located. Staff will continue to research vendors who
may be able to supply such a machine. For purposes of this analysis, pricing on a new
popper has been included.
8
)0> Water, Soda, and Sports Drinks
Twenty years ago, who would have thought that bottled water would hit such a dramatic
demand? Bottled water is one of the leading products in the concession industry. For those
who do not want that cold lemonade slush on a hot day, will often resort to the cold bottled
water product.
Along with water products are the sports drinks and soft drinks. Best pricing for all of these
items is available from Sam's Club. This vendor has expanded their operations to include
the concessions arena, and is very competitive.
The Minnesota Department of Health mandates that any chilled product be kept in a
commercial refrigerator with integral temperature monitors. Staff has researched the most
cost effective equipment and found that a glass front chiller is the best alternative.
)0>
Nachos
.
Of all the products suggested, this one is a surprise. Vendors state that nachos receive high
sale volumes. Staff wanted to verify vendor's recommendations for this product. It
appeared somewhat contradictory that a "hot nacho chip" on a 90-degree day would be a big
seller. Representatives from Bennet Park concur that nachos, are in fact, a "hot" item.
Again, vendors for this product have done considerable homework. Chips are individually
prepackaged in their own serving "boat." Cheese is stored in a sealed bladder within the
dispenser. The dispenser measures a specified quantity of cheese onto the nachos. Vendors
. require the concessionaire to purchase the cheese warmer/dispenser that is required for this
product.
)0>
Snacks
.
Candy bars, packaged cotton candy, and chip products are high volume sales. Profits on
these products are reasonable. Cost sheets have been included on the product line section of
this report.
)0>
Hot Chocolate
Kids, and a fair number of parents, tend to purchase hot chocolate or coffee as 9th inning
approaches and the temperature starts to dip. This product has a high volume/high profit
figure.
This product is available on equipment program. Thus, the pricing of the product includes
equipment lease.
)0> Coffee
Coffee can be provided inexpensively under the City's current coffee vendor. Machines are
included in the product pricing, and are provided at a very competitive rate.
9
.
.
The last category of items, are products that came highly recommended, but were met with
hesitancy form Staff. These are not being proposed as part of the initial start up of The Depot. A
summary and description of concerns are shown below.
Items Not Part of Startup
~ Hot dogs
It is suspected that hot dogs could be a big seller at the park. Often times, parents are
rushing to get their children from school to the game, or have just arrived to the park from
work. "A dog and a cold beef lemonade" may be just this thing that hits the spot.
Concerns were raised over several issues for this product. Costs of the "dog go round"
(roaster) is approximately $660. In addition, the product would have to be stored in a
commercial freezer, which is also very expensive. Lastly, keeping condiments fresh and
sanitary at a concession stand is difficult at best. . This item will be reviewed after the first
season, to determine of revenues can support such an expense.
~
Cappuccino
Amazing! You can't get your gas pumped at the local gas station, but you can get your
cappuccino delivered to your car door! Service stations have latched onto the high profit
margins of this refreshment.
This drink is supplied as a powdered mix, and is dispensed in a machine similar to the
common hot chocolate machines. Serving costs range between $0.17 - $0.22 for a 6-8
ounce serving. Staff is continuing to research this product to determine if the demand at a
park facility is sufficient to warrant such a product.
~
Ice Cream Products
Ice Cream products have a high product cost, require freezing/cooling equipment, and have
a very limited shelf life. It is not anticipated that Ice Cream will be part of the product
lineup.
10
Finances
Staffhas reviewed products and equipment required for startup, and cash management. To date, we
have identified the following costs areas:
~ Initial Equipment Costs
Popcorn popper, tax, shipping
Nacho Cheese Warmer/Dispenser
Commercial Refrigerator (meeting MDH Standards)
Stainless Steel Food Racks (MDH mandate for storage)
Cash Register
Drop Safe
Total
$1,350
$ 200
$1,260
$ 450
$ 350
$ 250
$ 3,860
.
~
Labor Costs
Figure 4, on the following page, is a breakdown of labor costs for the operations. As with
any of the City's enterprise funds, the "loaded labor rates" which include wages, insurance,
and costs of all benefits have been included for full time employees involved in the
operation.
Charlie Davis, Shorewood Public Works employee, and Twila Grout, Parks Secretary, will
manage the operations. It is anticipated that two Lead Concession workers are needed. In
addition, four to six Concession Workers will be required to fill the scheduled shifts for the
week. Staff is proposing one Lead Worker and one Concession Worker will be working
during any shift. While both individuals will be tending to sales, the Lead Concession
Worker will be accountable for cash and inventory control.
.
Shifts at the concession stand are anticipated to operate from 4:30 PM to 9:00 PM Monday
through Friday. Saturday's hours can be shifted to coincide with the demand of field
scheduling.
The analysis completed indicates that there are a total of 156 days of operation. This
accounts for the stand being closed on official holidays and Sundays. On this basis, the total
oflabor costs for the season equal $ 29,869.72
~ Capital for Startup
Certainly one of the larger hurtles for any business to overcome is the initial financing of all
of the costs prior to the revenue being generated. Initial capital is required for the purchase
of products and the short term financing of salaries.
Due to timing of the publication of this report, a cash flow analysis to determine the initial
reserve that is required to start the business was not available. Presumably, the cash reserve
would have to be borrowed from the General Fund. This however, needs to be analyzed by
the Finance Director.
11
Finances for The Depot at Eddy Station
LABOR COSTS FOR THE CITY OF SHOREWOOD
Number of days of operation: 156
Hours! Labor
Park Secretary: Twila Grout Season Rate * Amount
Tasks
Administer advertising, process job applications and notifications 40
Make primary contacts to product vendors and administer accounts 20
Accounting and comparison to inventory 141
Order Product 40
Time sheets and scheduling 25
Routine administration 15
Subtotal 281 $ 22.12 $ 6,215.72
Public Works Employee: Charlie Davis
Hours!
Season
Labor
Rate *
Amount
Tasks
Manage inventory (avera e 1.5 hours er day)
Manage Facility (average 1 hour per day)
Subtotal
234
156
390 $ 25.12 $ 9,796.80
Lead Concession Worker
Hours!
Season
Labor
Rate
Amount
Tasks
Lead worker responsible for daily 0 erations and accountability for cash
Handles notification of problems or emergencies
Concession Sales
Subtotal
702 $ 11.00 $ 7,722.00
continued on the following page
Fi2ure 4
12
Concession Worker
Tasks
Concession Sales
Subtotal
Finances for The Depot at Eddy Station
LABOR COSTS FOR THE CITY OF SHOREWOOD. continued
Hours/
Season
Loaded
Rate
Amount
702 $ 10.00 $ 7,020.00
Total Labor Costs per Year
.
.
Assumptions:
(*) Includes, wages, insurance costs, and benefits
1 Lead Concession employee per shift
2 lead Concession employees per season
6 Concession employees
2 employees per shift. One lead
Shifts 4:30 - 9:00 PM
13
$30,754.52
~ Revenue
No matter what the business, it all boils down to "Just how many jellybeans are going to be
sold?" This is a very good question!
Staff estimated the revenue stream by documenting the number of visitors who frequent
Freeman Park, and what types of patterns were observed in other facilities. In addition,
vendors stated that the average consumer would spend $3.00 - $4.00 per trip to the
concession stand.
While many vendors provided feedback, stating that the $4.00 figure was an accurate
assessment, it appeared rather high to serve as a basis to estimate the revenue stream. Staff
researched this and felt that that the $2.00 per trip-average appeared more conservative.
.
The challenge of the equation is to estimate just how many people who frequent Freeman
Park will visit The Depot. While there is nothing concrete about the estimate, Staff assumed
that 35 percent of attendees might visit The Depot. An argument for a higher or lower
percentage could be made, very easily. It should also be noted that there is a smaller
concession stand at the south end of Freeman Park.
Assumptions
· 138,021 people are anticipated to visit Freeman Park each year
· 35 percent of estimated visitors will visit The Depot
· The average sale per visitor will be $2.00 per trip.
Analvsis
.
Revenue = (# users of the park)(% visiting The Depot)(Average sale/trip)
= (138,021)(0.35)($2.00)
= $96.614.70 Der year
Profit Margin
A majority of the products proposed, have a profit range of 47.9 to 91.1 percent, based on
the manufacturers suggested retail price. Against the advise of the suppliers, Staff chose to
estimate low, just to present a worst case scenario. Using a percentage of 40 percent profit
on gross sales provided a cushion for some of the unplanned events such as, loss of product,
theft, or breakage. Again, one could easily agree or disagree with this number.
14
.
.
Based on the Revenue number generated above:
Gross Profit = (Revenue)(assumed profit margin on sales)
= (96,614.70)(0.40)
= $ 38,645.88
The number generated above would be the Gross Profit on sales. To obtain a Net Profit on
sales, the labor costs should be deducted from the Gross Profit.
Net Profit (*) = Gross Profit - Labor Costs
= $ 38,645.88 - $ 29,869.72
= $ 8,776.16 per year
(*) This does not include initial equipment purchase or cost of financing capital outlay for
initial product purchase or salaries
Financial Summary
As noted in the asterisked footnote, the analysis accounts for, but has not deducted the initial startup
costs from the Net Profit calculation. Setting aside short-term fmancing costs, the first years profit
would be reduced by the initial equipment costs. For this year alone the Net Profit would be:
"Year I" Net = Net Profit - Initial Equipment Cost
Profit
= $ 8,776.16 - $ 3,860
= $4,916.16
Maintenance costs of equipment will chisel away at the gross profit line, as the business continues.
However, it appears that the business will be viable after the first year.
One mayor may not agree with the estimates provided. Certainly there were assumptions that had
to be made on 'just how many jellybeans would be sold." Staff has tried to gain as much
perspective from various vendors and concessionaires to make conservative assumptions for these
estimates. Certainly it all looks good on paper. However, the City Council will have to determine
what is reasonable.
15
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1 ST LINE BEVERAGE
3150 County Road 42 West. P.O. Box 1816 . Burnsville,1\1N 55337
(612) 882-1904 . (800) 822-0031 . FAX (612) 882-9453
1ST Line Flavored Base
Equipment Program
qlf~av
1ST Line Flavored Base four one-gallon case. 5 to 1 mix $77.68
. (Each four gallon case will yield 307 100z drinks.)
. 1ST Line Slush cost per finished ounce with flavor of choice. $0.025
Size Count Cost
Printed plastic slush cups. 100z 2500 $85.00 .
120z 1000 $36.60
160z 1000 $49.60
200z 1000 . $58.00
Cost Profit Analysis
Size Cost SRP Profit
. Finished drink with cup. 100z $0.284 $0.69 58.8%
1202 $0.336 $0.79 57.4%
1602 $0.449 $0.99 54.6%
2002 $0.558 $1.19 53.1%
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17
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3150 County Road 42 West. P.O. Box 1816 . Burnsville, MN 55337
(612) 882-1904 . (800) 822-0031 . FAX (612) 882-9453
1 ST Line Slush Lemonade
Equipment Program
1ST Line Lemonade, four gallon case. 5 to 1 mix.
(Each four gallon case will yield 307 100z drinks.)
.1ST Line lemonade cost per finished ounce.
Size
100z
120z
160z
200z
Printed plastic slush cups.
Count
2500
1000
1000
1000
~ ( (~A~
$85.88
$0.028
Cost
$85.00
$36.60
$49.60
$ 58.00
Cost Profit Analysis
Finished drink with cup.
.
Size
100z
120z
160z
200z
""
Cost
$0.314
$0.372
$0.497
$0.618
19
SRP
$0.69
$0.79
$0.99
$1.19
Profit
54.4CYo
47.9%
50.2CYo
51.9%
1 ST LINE BEVERAGE
3150 County Road 42 West. P.O. Box 1816 . BurnsviJIe, MN 55337
(612) 882-1904 . (800) 822-0031 . FAX (612) 882-9453
Weaver Naks Pak Popcorn
.lortion Pack Popcorn 10.6oz. 24ct.
. (Each package yields ten loz. bags.)
Popcorn cost per fi nished ounce.
$16.39
$0.068
Printed paper bags.
Size
1/2oz
loz
Count
1000
1000
Cost
$18.40
$ 22.50
,Cost Profit Analysis
.pcorn with bag.
Size
1/2oz
loz
Cost
$0.052
$0.090
SRP
$0.59
$0.79'
Profit
91.1%
88.6 '0
"
20
Forget everything you know
about nacho programs.
Gehl's@ HOT TOp2
.
Nacho Program is
fresher tasting, cleaner,
and simpler to manage.
Serve Fresh, Hot Cheese Sauce
with Less Mess.
.
HOT TOp2 Cheese
Sauce stays heated in
its own sealed bag
until you are ready to
serve it. It stays fresh
for days, with no con-
densation or crusty
cheese build up.
The HOT TOP2
Dispenser cleans up quickly. Just remove and
wash the small valve, and slip in a new bag.
No can to scrape; no pump to scrub.
Entire system measures 21-1/2Nh x 20Nw x 16-1I2N d
Clean Up Your Chip System, Too.
Gehl's stone-ground com Tortilla Chips are
packed in single servings. Every customer gets a
fresh bag, and you're not left with
stale, broken pieces.
21
Gehl's supplies a free chip rack. to
make the HOT TOP2 Nacho
Program complete, along with an
eye'-catching display sign, dangler
and chip trays. For narrower
spaces, Gehl's also offers a
top-mounted rack.
Entire system measures
35Nhx 10Nwx 16-1/2Nd
B
Gehl's Guernsey Farms, Inc.
p.o. Box 1004, Germantown, WI 53022-8204
(800) 521-2873
. Included on your first chip order.
1 st Line Beverage
3150 COUlity Road 42 W, BurnsviJIe, MN 55337
(612)882-1904, Fax (612)882-9453 (800)822-0031
GEHL CHEESE
Cost and Profit Analysis
.
30l CHEESE $ 41.51 /
"2-.6 Ol Ct IIr: 17.12-/
3.0 42. Cthp f f8-115 I
T otaf Cost
$ 1.500
0.714
. $ 0.786 or
52.43%
170 = $ 0.238
-ae-= 0.476 -of"
t(ocr 01'11.1
$ Q-714~
I ()" 71/
$ 1.750 $ 2.000
0.714 0.714
$ 1.036 or 59.23% $ 1.286 or 64.32%
2.5 CHEESE $ 41.51 / 210 = $ 0.193
2.50l CHIP 17.12 / 36 = 0.476
Total Cost $ 0.669
.
$ 1.500 $ 1.750 $ 2.000
0.669 0.669 0.669
$ 0.831 or 55.43% $ 1.081 or 61.80% $ 1.331 or 66.57%
'"
4/13/00
........ ......
22
1ST LINE BEVERAGE
3150 County Road 42 West. P.O. Box 1816 . Burnsville, MN 55337
(952) 882-1904 . (800) 822-0031 + FAX (952) 882-9453
CANDY BARS
Description
Heath Bar (24)
Reeses Nutrageous (24)
Hershey Milk Choc. (36)
Hershey Almond (36)
Kit Kat (36)
. Carmello (36)
Reeses Peanut Butter Cup (36)
Whatchamacallit (36)
. Twix Caramel (36)
Milky Way Dark (24)
Milky Way (24)
Mars Bar (24)
Snickers (48)
Salted Nut Roll (24)
Crunch (36)
. 100 Grand (36)
Butterfinger (36)
*Prices subject to change without notice.
Box/ Cost
Unit/Cost
$10.08
$10.08
$15.13
$15.13
$15.13
$15.13
$15.13
$15.13
$15.13
$10.08
$10.08
$10.08
$ 20.20
$10.08
$15.13
$15.13
$15.13
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
$0.42
09/01
23
1ST LINE BEVERAGE
3150 County Road 42 West. P.O. Box 1816 . Burnsville, MN 55337
(952) 882-1904 . (800) 822-0031 . FAX (952) 882-9453
CANDY
Description Box/ Cost Unit/Cost
Tootsie Roll XL (36) $6.92 $0.19
Air Heads (36) $ 3.77 . $0.10
(Cherry, Green Apple, Blue Rasp.)
Jolly Rancher (36) $3.57 $0.10
(Apple, Watermelon, Cherry)
Tangy Taffy (36) $ 3.77 $0.10
. (Cherry, Grape, Strawberry)
Ring Pops (36) $10.07 $0.28
Candy Necklace (24) $4.80 $0.20
Lemon Heads (24) $4.61 $0.19
Skittles (36) . $15.13 -$0.42
(Original, Wild Berry, Tropical)
Star burst (36) $15.13 $0.42
(Original, California, Tropical)
M&M's (48) $ 20.20 $0.42
(Plain, Peanut)
M&M's (24) $10.10 $0.42
(Crispy, Peanut Butter)
. Super Blow Pops (36) $7.79 $0.21
Laffy Taffy Ropes (24) $5.05 $0.21
(Straw., Grape, Rasp., Green Apple, Banana)
Fun Dip (36). $5.33 $0.11
Push Pops (36) $12.10 $0.33
SuperRop~s (30) $11.07 $0.36
Spree Rolls (36) $15.68 $0.43
Kenny"s Twists (12) $8.25 $0.68
(Apple Cider, Blue Rasp. Strawberry, Watermelon, Green Apple.)
Carmel Apple Pops (100) $9.85 . $0.10
Super Bubble (300) $7.80 $0.02
Jolly Jellys (24) $10.10 $0.42
*Prices subject to change without notice. 9/01
24
1.st line Beverage
3150 County Road 42 West P.O. Box 1816 Burnsville. MN 55337
(612) 882-1904 (800) 822-0031 Fax (612) 882-9453
Cappuccino Grand
Equipment Program
Caoouccio - S49.95 Per Case
French Vanilla, Mocha, Irish Cream, Vanilla Raspberry,
Almond Amaretto, Hazelnut, Original
Fat Free Vanilla, English Toffee, White Chocolate
.
Cocoa - S45.95 Per Case
Chocolate Supreme
Cost Analvsis - Caoouccino
Servina Size
60z
70z
80z
Servinas Per Case
304
261
228 -
Cost Per Servina
$ 0.20
$ 0.23
$ 0.26
Cost Analvsis - Cocoa
.
Servina Size
60z
70z
80z
Servinas Per Case
304
261
228
Cost Per Servin a
$ 0.15
$ 0.18
$ 0.20
25
FREEMAN PARK
PARKING ANALYSIS
.
.
27
Feb 05 02 10::38a
p.2
PARK REPORT
Hoisington Koegler Group Inc.
[11(1
(gO
To: Shorewood Park and Recreation Commission and Staff
From: Mark Koegler
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Residents of Shorewood and the sUITounding area use Fl'eeman Park for a varlet)' of active and .
passive recreational pursuits. Over the past 15 years, the city of Shorewood has constructed ball
fields, shelters, trails and other facilities that make Freeman Park one of the premier community
parks in the western Twin Cities area. Because the park has some of the finest ball fields and open
turf in the area, it is heavily used for adult and youth sporting activities by a number of local
organizations. .
In recent years, intense usage during the summer months has resulted in serious parking problems.
At peak times, parking has occurred outside of designated areas including along interior park roads,
along Eureka Road aJ.ld across pedestrian trail areas. This overflow parking poses safety issues both
within the park and in the adjacent neighborhood along Eureka Road.
The Shorewood Park Commission and City Council initiated this study to objectively examine the
parking capacity of the park. Information generated from this analysis will serve as one of the tools
to help shape future changes to alleviate problems caused by overflow parking.
.
Problem and Analysis Approach
Simply stated, a parking problem exists at Freema11 Park. Parking outside of designated off-street
parking lots causes operational a11d safety concerns. At a general level, the parkillgproblem might
be due to one of two conditions,!) a shortage of off-street parking or 2) over use offacilities creating
excessive parking demand. In order to investigate these a11d other factors affecting parking in
Freeman Park, this analysis will follow an incremental approach that will examine:
. The original park master plan
. Current use of the park
. Standards used by other area communities
. General observations and recommendatiol1s
The parking analysis will focus 011 parking demand generated from active recreational activities.
123 North Third Street, Suite 10
Ph (612) 338-0800 Fax (612)
Attachment 1
Koegler Report
28
Feb 05 02 10:38a
p.3
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 2
Passive uses such as hiking generate a need for parking, however, the amount of demand is
insignificant compared to the demand generated by active facilities.
Original Master Plan
The master plan for Freeman Park that was prepared in 1990 has generally. guided development of
facilities for the past decade. The plan, shown on Ex.hibitl identified a number ofmajor active park
facilities. These facilities and their associated parking demand are identified below.
Softball Fields - the plan identified the three softball fields that exist today. Maximum parking
. . needs generated from these fields can be calculated as follows:
. 6 teams @ 16 players each = 96 parking spaces
Soccer Fields - The original master plan identified two soccer fields and a football field area that
could double as a second youth soccer field. Since football has not been a programmed activity in
FreemaIl Park, parking demand is calculated as follows on the basis of three soccer fields:
. 6 teams @ 12 players each = 72 parking spaces
. Since soccer is largely a youth activity, consideration could be given to reducing the
parking demand by 25% to reflect carpooling. This results in the need for 54 parking
spaces.
.
Baseball Fields - The master plan identifies two Little League fields and one Babe Ruth baseball
field, all of which exist today. Maximum parldng needs generated from these fields can be
calculated as follows:
Ii 6 teams @ 15 players each = 90 parking spaces
. Since Little League and Babe Ruth baseball are youth activities, consideration could
be given to reducing the parking demand by 25% to reflect carpooling. This results
in the need for 68 parking spaces.
Multi-Use Buildine:
The master plan called for the construction of a multi-use building adjacent to the softball field area.
In the summer of 200 1, the city of Shorewood Park opened Eddy Station, a multi-use building that
contah'l.s both indoor and outdoor picnic space, restrooms and a concession area. Assuming use of
the building by a group not at the park for another activity, Eddy Station is likely to generate the
following parking demand:
. 50 people at 1 space per 3 people = 17 parking spaces. One parking space per tlu:ee
29
Feb 05 02 10:38a
p.4
.
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 3
people is a common zoning ordinance parking requirement for places of public
assembly and reflects carpooling.
Picnic Shelter
The picnic shelter located north of the Little League fields generates parking demand identical to that
of Eddy Station: . .
. 50 people at 1 space per 3 people = /7 parking spaces
Tennis Courts
The original master plan called for the construction of fOUl' termis courts immediately north of the
Little League parking area. Had the courts been constructed, they would account for the following
parking demand:
.
. 4 courts (2 double/2 single) -12 users = 12 parking spaces
Note: The parking demand calculated above is based on 011e parking space per player per activity
unless otherwise noted.
Based 011 the uses identified above, Freeman Park has a planned parking demand generated from
active facilities that ranges from 264 to 304 spaces. (carpooling to nOll-carpooling)
Parking: SupplY
The Freeman Park master plan identified off-street parking ill five locations throughout the park. All .
parking lots were accessed via an interior park road that looped through from Eureka Road to
Highway 7. As shown on Exhibit I, the following parking lots were planned:
Lot 1 84 spaces
Lot 2 130 spaces
Lot 3 50 spaces
Lot 4 50 spaces
Lot 5 41 spa~es
Total 355 spaces
When the master plan was completed in 1990, concurrent use of all of the active recreational
facilities was not envisioned. For example, soccer was thought to be a predominately fall activity
largely occurring after completion of both the softball and baseball seasons. As a result, it was
generally felt that the parldng supply would reasonably serve the planned facilities. In fact, the plan
30
. .,
Feb 05 02 10:3Sa
p.5
.
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 4
allocated an excess parking supply of parking spaces based on one spacer per participant.
Freeman Park today differs in a couple of ways from the master plan that was prepared in 1990.
Parking lot 5 was never constructed reducing the actual existing parking supply to 314 spaces. The
loop road was modified due to an adjacent residential development and now is not continuous
though the parle While the road modification does not impact the parking s'llpply, the two separate .
park access points does create a more difficult situation for park patrons in conveniently accessing all
parking areas. .
Exhibit 1 - Freeman Park Master Plan
.
III
.
.
'-'tel ,....._._.._...._
-.......,,--...-...
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"....." ,,,1M,
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__'vl""Tf._
&U ~.IIDII"lIt"t'l.ltllrlllf
r.rrnt
31
Feb 05 02 lO:39a
p.6
.
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 5
Current Park Usage
Current activities in Freeman Park differ from the expectations that existed when the original master
plan was assembled. The two most significant changes involve the concurrent use of all active park
facilities including baseball, softball, soccer and picnic/nlUlti-use buildings and the expansion oftbe
use of the soccer areas in a manner that was not articulated on the original plan.
The concurrent use of all active facilities creates a demand for parking that exceeds original
expectations. However, the supply of existing parking (314 spaces) will accommodate all of these
facilities at the one space per participant standard assuming a reduction for youth activity carpooling.
The calculation related to this conclusion is as follows:
.
Adult Softball (3)
Youth Soccer Fields (6)
Youth Baseball (3)
Multi-Use/Picnic Buildings (2)
96 parking spaces
54 parking spaces
68 parking spaces
. 34 parking spaces
Total
252 parking spaces
The original master plan assumed that three soccer fields would be striped in the open turf area just
northwest of the softball fields. Based on scheduling information from T onka United Soccer for the
Spring/Summer period in 2001, five fields were striped for soccer on Monday evenings and six fields
were delineated for games on Tuesday, Wednesday and Thursday evenings. During tournaments,
Shorewood staffhas actually counted up to 13 soccer fields in use a one time. The following offers a
comparison of the demand for parking generated by the youth soccer fields:
. 3 fields - 6 teams @ 12 players each = 72 spaces, reduced by 25% for carpooli11g = .
54 parking spaces (original assumption) .
. 6 fields - 12 teams @ 10 players each = 120 spaces, reduced by 25% for carpooling
= 90 parking spaces (based on Tonka United's schedule) .
. 13 fields - 26 teams @ 10 players each = 260 spaces, reduced by 25% for carpooling
== 195 parldng spaces (based 011 staff observations during toumaments)
Adding the current soccer use scenarios (n01'l tournament) to the use of other facUities generates the
following existing parking demand:
Adult Softball (3)
Youth Soccer Fields (6)
Youth Baseball (3)
Multi-UselPicnic Buildings (2)
Total
96 parking spaces
90 parking spaces
68 parking spaces
34 parking spaces
288 parking spaces
32
. .
Feb 05 02 10:3Sa
1".7
.
.
.
Subject: Freeman Park Parking Analysis
Date: February 5,2002
Page 6
With an existing parking supply of314 spaces, the parking supply exceeds parking demand by 26
spaces. Thi.s supply/demand relationship, however, does not account for parking overlap, which is
discussed later in this report.
Other Area Community Standards
In order to provide some level of comparison to parking standards used in other collullunities, a
survey was conducted of seven other cities. The cities of Chanhassen. Plymouth, Mankato.
Champlin, Northfield, Chaska and Minnetonka were chosen because all have active community park
facilities and sporting programs that resemble those in existence in Shorewood. The following chart
illustrates the results of the survey:
Exhibit 2 - Sample of Community Standards
City Pal'kilzg Method of Scheduling Notes
Spaces per CalcuLation
Field
Challhassen Baseball and Soccer 3 Soccer Fields Schedules back to back Problems durins overlap
Bandimere 40 per field in 2 3 Ball fields games, does not stagger Start times & Tournaments.
Park lots- one large and 240 stalls times. People tend to park on the
one small Averaged them side of the road rather than
High parking demand time walk fronl the further IOl
depends on # of games and
schedule
Plymouth 60 (ball field) 1 parking space per Ga111eS scheduled back to Conservative Ratio
player per field x. 2 back
45nlin overlao time
Mankato 45 (ball field) 1 parking space per Games scheduled back to
player per field x2 back
.''-....-- and then reduce the
amount to account 20 minute overlap
for carpooling (softball)
Overlap time is less than
it might be because
people are aware of the
parking problem and tend
to arrive and leave close
to game times
A little more time
between baseball games.
less ovel'lap
33
Feb 05 02 10:40a
Subject: Freeman Park Parking Analysis
Date: February 5,2002 .
Page 7
City Parking Method of Scheduling Notes
Spaces per Calculation
Field
Champlin 40-50 (ball field) One space per player Games scheduled back to Fields in a commercial
Same general rule of per field and then a back area might need less
thumb for soccer few extra for overlap Ovedap 20-30 minutes. parking because they can
(30 players at a use existing on street
time) parking or share lots.
People in residential areas
generally complain about
on street narkin~
Northtield 39-46 (ball field) 3 youth baseball Games scheduled back to
26 (soccer) 139 space lot (46), back. Parking problem
(planned) 1 regulation during overlap for softball
baseball 45 space but not baseball
lot
2 softball fields and
1 picnic shelter 87
spaces (39)
New soccer
complex with <5
fields and 160
space lot
Chaska 30.60 spaces per At least One space Games scheduled back to Parking problem depends
field per pla)'er per field back on perception. People do
and up to 2 spaces not want to walk far to
Del' olaver oer field their destination
MinncLonka 38 stalls per field 2 lldult softball, one Lights are turned off at There tends to be Inore
regulation baseball 3 staggered times torcing the carpooling for youth
44 stalls per field little league fields game times to be staggered games than adult ganles
would serve their and one regulation and they schedule games 15
needs even at the soccer field served by minutes apart to help with
busi~t times 248 parking stalls the overlap
and 20 curbside stalls
The.par1cing survey reveals a 'number of interesting facts that need to be considered in analyzing
parking in Freeman Park. First, the cities noted used a parking standard that ranged from 1 space per
participantto two spaces per participant. Applyhlg the two space standard to Freeman Park would
result ill substantially increased parking shortfalls.
Secondly, the survey highlights a problem that exists in most of the communities. The problem is
overlap. Due to a number of factors including the desire to maximize the use of fields, the efficiency
ofbired game officials, and other items, most baseball, softball and soccer games are schedule back-
to-back resulting in an overlap at the conclusion of one ganle and the beginning of the next game.
Onl.y Minnetonka seeks to manage the overlap by staggering game schedules by 15 minutes. Most
communities either realize that they are going to have a parking shortfall during the overlap period or
try to provide enough parking to account for overlap periods. Games at Freeman Park are scheduled
34
10.8
.
.
.
. "
Feb 05 02 10:40a
p.s
.
.
.
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 8
back..to-back creating overlap problems.
General Observations
TIris analysis focused on examining parking problems in Freeman Park in order to determine if a
shortage of off-street parking exists or whether or not existing facilities are being overused.
Depending on one's perspectivet the information contained in. this analysis might lead to the
conclusion that one or both of these conditions are applicable.
The issue primarily influencing the parking shol1age in Freeman Park is the fact that the park is being
used in a manner that differs from that envisioned in the original master plan. It is being used more
intensively th8.l1 the original design envisioned. If the City of Shore wood wants to at least reduce
the parking problems in Freeman Park, consideration needs to be given to adding additional off-
street parking and/or reducing the number of activities that are occurring on a concurrent basis.
Exhibit 3 - Potential Parking Expansion - Lot 4
;;J}
~...
~
. I
I
. '
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Ill!!l:1 ~Jl1""""1
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~ ~....".-
X 1ll"""'~'ftIU
mill
HI I
ill I
Cl:'t..ltUI~~~e'"
.......Lft'.~"'f"".,..tr...I..,...
35
Feb 05 02 10:41a
p.IO
.
Subject: Freeman Park Parking Analysis
Date: Febl1lary 5, 2002
Page 9
Freeman Park has been actively developed over the past ten years i.n a maIU1er generally consistent
with the master plan. Substantially ulcreasing the supply of off-street parking is not likely to occur
since added parking would need to displace passive areas ill the park that are now devoted to open
space, wooded areas and trails. It is important to maintain a balance of both active and passive
facilities to serve a broad range of community interests. Additional parking might be supplied by
constructing Lot 5 that was shown on the original master plan. A more realistic possibility is the
expansion of Lot 4 that call be accomplished due to the reorientation of park access roads. Exhibit 3
. illustrates the expansion of tins lot.
The expansion of the southern parking lot would add a net of76 additional parking spaces bringing
the total off-street parking supply up to 390 spaces.
.
Assuming that Freeman Park has the ability to accommodate a total of 3 90 off-street parking spaces
and assuming that the City wants to avoid parallel parking along the park road as well as Eureka
Road, the use of all park facilities needs to correspond to a parking capacity of390 vehicles. Use of
recreational facilities, therefore, needs to be balanced to create a demand 1"1.0t significantly exceeding
390 parking spaces. Before examining potential ways to accomplish this balance, the issue of
overlap needs to be addressed ill Freeman Parle.
The communities surveyed responded that they experience overlap periods generally ranging from 20
to 40 minutes at the start/completion of games. This means that parking demand will be at its peak
during this time period. Other communities accommodate overlap by either staggering game times
or more commonly, by constructing additional parking. While all communities acknowledged that it
is impossible to meet all peak parking demands, for example tournaments, most try to reasonably
accommodate parking by using a standard that exceeds one space per game participant. The
examples cited include PlymOl.lth who uses a 2 space pel' participant standard on the high end to .
Champlin on the low end who uses one space per participant and provides Ua few extra spaces" to
accommodate overlap.
Shorewood could address the issue of overlap by staggering game times by at least 15 minutes. In
1997, galneS in Freeman Park were staggered by twellty millutes alld the result was a decrease in
parking problems. Staggering games should help parking shortages but is unlikely to alleviate all
problems. Challges in park usage may also be necessary.
Other Parldng Considerations
In analyzing parking issues in Freeman Park, two other factors need to be considered. First, the
preceding analysis primarily focused 011 a planned parking capacity at Freeman Park, not existing
parking capacity. The second factor to consider relates to the layout of the park and the geographic
split in the park's facilities.
36
,Feb 05 02 10:42a
p. 11
.
.
.
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 10
The expansion of parking Lot 4 as shown on Exhibit 3 is only planned at this time. As a result, the
existing parking supply in the park totals 314 spaces. Applying the excess capacity factor of25% to
the existing supply results in an available existing parking supply of approximately 251 spaces. This
quantity of parking is 37 spaces short of the requirement for the full usage of all facilities
simultaneously. In order to avoid parkil1g problems, activities in the park may need to be balanced to
reflect the 2S I space parking capacity. This could be accomplished in a variety of ways involving
different scheduling scenarios of the baseball, softball, soccer and multi-use building facilities. The
following examples illustrate two of the many ways that this could be accomplished.
f1xample 1
Soccer Fields (6)
Baseball Fields (3)
SoftbaHFields (1)
Multi-Use Bldgs. (2)
TOTAL
Example 2
Soccer Fields (3) 54 spaces
Baseball Fields (3) 66 spaces
Softball Fields (3) 96 spaces
Multi-Use Bldgs. (2) 34 spaces
250 spaces
108 spaces
66 spaces
32 spaces
34 spaces
240 spaces
The second adjustment factor to consider is the layout of the park. Parking areas in Freeman Park
are segregated due to two unconnected park entrance points. As a result, parking that serves the
baseball fields is separated from parking that serves the balance of the active park facilities.
Accessing all parking areas requires the user to enter and exit the park at two locations. The existing
segregated park access likely contributes to users parking in inappropriate Eu:eas such as along
internal park roads or along Eureka Road. People may park in inappropriate areas rather than
tolerate the inconvenience of driving to the other entrance point and then having to walk longer
distances to their desired destinations.
It is difficult to quantify the relationship between the location of parking lots and their relationship to
specific park facilities. People arriving at the park to participate in softball or soccer are likely to use
the northern most park access off of Eureka Road. This entrance provides access to parking Lots 1, 2
and 3 as shown on Exhibit 1. These parking lots have a total capacity of264 spaces. Parking Lot 4
is accessed solel.y off of Park Drive. Park Drive intersects Eureka Road further to the south. Lot 4
has an existing capacity of SO spaces with the potential to expand the lot by an additiona176 spaces.
In its expanded form, Lot 4 has excess capacity even when all baseball fields are in use.
Accordingly, softball and soccer field users will need to park in Lot 4 in order to maximize the usage
of existing spaces. Encouraging softball and soccer field users to park in this more distant location
will present a challenge.
Recommendations
The following recommendations are offered for consideration by the Shorewood Park Commission
arld City Council:
37
Feb 05 02 10:43a
p.12
.
Subject: Freeman Park Parking Analysis
Date: February 5, 2002
Page 11
Implement a series of incremental changes over the course ofthe next two or three summer seasons
to effectuate changes in Freeman Park. By implementing incremental changes, the City can avoid
undue hardships on sports organizations while aUowing a "working model" approach to solving the
parking problem. Suggested increments include:
. Initiate staggel'ed game times of at least IS minutes.
. As 50011 as practical, expand parking Lot 4 consistent with the prepared concept plan.
Prohibit parking expansion beyond Lot 4 in order to preserve the passive areas within the
park.
. Plan on the use ofa total parking supply that "builds in" an excess capacity to accommodate .
overlap periods. Initially, a 25% excess capacity could be used. This llumber might be
increased to 35%, 50% or higher depending 011 the results that are achieved.
. Manage the use of active facilities consistent with available parking.
The management of active facUities consistent with available parking becomes the challenging part
of solving the parkillg problem. For example, building in an excess capacity of 25% results in an
available parking supply of approximately 310 spaces out of a total of 390. This would
accommodate the scenario outlined earlier in this report that examined the concurrent use of three
softball fields, six soccer fields, three youth baseball fields and both the picnic shelter and Eddy
Station. These facilities would use a total of approximately 288 of the allocated 310 spaces.
If it becomes necessary to increase the parking overlap threshold to 35%, the allocated parking space
count would drop to approximately 290 spaces. A 50% overlap threshold would result in an .
allocated space count of approximately 265 spaces. The 50% overlap alternative would reduce the .
amount of activities that could be scheduled in the park.
This analysis is intended to facilitate a discussion about parking problems in Freeman Park and the
identification of specific solutions. The next steps in carrying this issue forward should include a
meeting with the various affected sports organizations that LtSe Freeman Park to seek their ideas and
input and a meeting with Minnetonka Community Education Services (MCES) who actually
conducts most of the facility scheduling in t.he park. Under the present organizational structl.11'e, the
cooperation of both the sports organizations and MCES is imperative in solving the parking
problems that currently exist.
One final note: The standards and numbers used in this analysis are not hard and fast rules. They
are, however, generally accurate and should be appropriate for use as a guide in discussing viable
options for solving existing parking problems.
38
~
.
EQUIPMENT
.
.
39
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.
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Contact:
40
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Red Top 12 -12 OZ. Popper
.
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43
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, APRIL 23, 2002
SOUTHTHORE SENIOR CENTER
5735 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Vice-Chair Woodruff called the meeting to order at 6:15 P.M.
Roll Call
Present:
Planning Commissioners Gagne, Packard, Pisula, White, and. Woodruff (also acting as
Liaison to the LCEC); Land Conservation and Environment Committee Members
Ranallo, Pini, Kircher; Council Liaison Turgeon; and Planning Director Nielsen
Absent:
Planning Chair Bailey, Planning Commissioner Borkon
APPROVAL OF MINUTES
. April 2, 2002
Packard moved, Gagne seconded, Approving the April 2, 2002, Planning Commission Meeting
Minutes, as amended, on Page 5, Paragraph 2, Sentence 2, omit "of which." Motion passed 6/0.
STUDY SESSION
1. 6:00 -8:00 - JOINT MEETING WITH LCEC - COUNTY ROAD 19 STREETSCAPE
Director Nielsen explained the Joint Meeting format had been scheduled for this evening so that input
could be gathered regarding proposed streetscape ideas for the County Road 19 intersection project. He
then introduced Mr. George Watson and Mr. Tim Wold, of Brauer and Associates.
Mr. Watson explained the County Road 19 landscape corridor ideas presented this evening included the
area from the municipal border of Excelsior and Shorewood on the East to the Tonka Bay municipal
border on the North. Any input gathered this evening would be studied and utilized in future plans for the
streetscape. In addition, he explained at this point in time, plans were somewhat limited, however, he
suggested character planned for the area and roadway be considered as well as issues of concern and
potential solutions.
Various comments were received regarding the proposed sidewalk areas in the streetscape plans.
Commissioner Gagne stated he believed it important that the sidewalk extend to the LRT trail at the
Shorewood/Tonka Bay municipal border. Mr. Watson commented granted easements from property
owners in the area would certainly allow for more sidewalk development in the project.
Commissioner Woodruff expressed concern for a great deal of hard surface in the intersection area. Mr.
Watson agreed and suggested a plan be put into place for the future regarding how various areas of the
intersection should look if property owners were to change over time.
Director Nielsen explained access to the wetland area would be gained behind the American Legion Hall.
Mr. Watson also suggested potential plans be developed for the Xcel Energy site should redevelopment
occur in that area. Director Nielsen then reviewed the plans for the intersection, including the removal of
the Tonka Bay liquor store, the utilization of a stoplight, and signage indicating "No Right Turn On Red"
PLANNING COMMISSION MEETING MINUTES
April 23, 2002
Page 2 of5
from County Road 19 moving southbound onto Country Club Road. He stated these efforts were
designed to maximize safety in the area as this intersection was deemed one of the three most dangerous
intersections in Hennepin County. In addition, the design of the intersection was created to deter "cut-
through" traffic onto Country Club Road.
Discussions ensued regarding the types and suitability of various vegetation throughout the proposed
streetscape. Director Nielsen commented he was concerned for establishing an entrance to the City at the
northerly municipal border along County Road 19. Commissioners then discussed issues of signage and
lighting throughout the entire intersection area.
Commissioner Packard questioned whether utilities in the area would be undergrounded. Director
Nielsen stated he hoped all cities involved would take this opportunity to underground utilities in the area,
but Tonka Bay had not yet indicated support for undergrounding. Council Liaison Turgeon stated the
Council was committed to undergrounding in the area. Mr. Watson stated the cost of under grounding the
utilities would be well worth it over time. In addition, he stated it would be important to tie all the public
property together in terms of character and suggested perhaps the Country Club would be willing to
visually tie itself to the intersection as well. Further, Mr. Watson suggested signage in the area be .
enhanced to designate it as an entry to Shorewood. He noted, with a Master Plan suggestions could be
made for all aspects of the area, and individualized plans could follow over time as areas were developed.
Additional discussion ensued regarding signage, plants, retaining wall usage, and sidewalks. All
Commissioners expressed interest for having the sidewalk connect to the LRT trail at various points in the
area.
Mr. Watson stated he would return with graphics and possibilities for streetscape ideas within the right-
of-way areas. He also stated the Commissioners should come prepared to make decisions regarding ideas
for the right-of-way areas as part of the proposed streetscape plans. A joint meeting was scheduled for
May 21, 2002, at City Hall at 7:00 P.M. to review proposed plans for the project. The City Council,
Planning Commission, and Land Conservation and Environment Committee were to be part of this
meeting.
Vice-chair Woodruff thanked members of the Land Conservation and Environment Committee for being .
present this evening in a joint session format and recessed the meeting at 7:40 P.M.
2. 8:00 - ORGANIZED REFUSE COLLECTION - MEET WITH REFUSE HAULERS
Upon his arrival, Chair Bailey reconvened the Planning Commission portion of the meeting at 8:00 P.M.
Chair Bailey provided background for the Commission and haulers present this evening as to the purpose
of this portion of the meeting. Director Nielsen explained a letter had been sent to each of the haulers in
effort to inform them of Shorewood intent to organize refuse collection with the City. In addition, he
explained it was hopeful that opinions could be gathered related to various concerns and six options
available for organized collection services. These six options were explained as followed:
1. Continue with the current system of collection services-no change.
2. Restrict days of collection.
3. Require use of smaller refuse collection trucks.
4. Divide the City into three or four districts, then solicit bids and contract with refuse haulers for
each district.
5. Solicit bids and contract with one refuse hauler to collect for the entire City.
6. Expand the Public Works Department to provide municipal collection services.
He then explained the statutory process required for organized refuse collection services.
I
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PLANNING COMMISSION MEETING MINUTES
April 23, 2002
Page 3 of 5
David Wiggins, of BFI, Inc., stated he, like City residents, liked free enterprise and believed choice in
refuse collection services was important. He believed people liked having the choice in collection
services. He explained he had not responded to this issue previously, as the letter he received was the
first knowledge of the intent to organize by the City. In addition, he had come prepared to listen and
resolve issues of concern, as he would like to keep the current collection service contracts within the City.
Steve Metz, of Waste Management of Minnesota, stated he also liked the free enterprise system as his
company had worked hard to get customers, and he did not want to put those efforts at risk. He stated
garbage was like any other service needed by customers, and it was difficult to draw the line as to how to
orgamze.
David Hayes, of Waste Technology, Inc., agreed with Mr. Metz, stating he did not want to lose routes or
customers that had been in place for the past nine or ten years. He also was willing to listen and work out
areas of concern with the City.
Deb Gatz, of Randy's Sanitation, Inc., stated she and her company had worked hard to establish
customers in the area as well. She stated she tried to listen to needs of residents. In addition, she thought
it important for residents to have a choice. She wanted to listen and try to find workable solutions to the
City's concerns. In addition, she stated it was not uncommon for a City to require trash pickup for the
entire City to be on the same day and to also coordinate that day with the recycling.
Director Nielsen questioned the use of smaller trucks in the refuse collection throughout the City. Ms.
Gatz responded the industry had forced companies to utilize larger trucks to stay competitive.
Commissioner Packard questioned the haulers as to how damage to the road from the larger refuse
collection trucks was handled by their companies. Mr. Wiggins stated this was the first time he had been
made aware of it as a concern. He stated there were things that could be done to adjust the route patterns
in a City, or they could work to make all pickups in one day for a City and coordinate with recycling.
Commissioner Gagne questioned whether it would be less costly and more productive to have all pickups
in one area, such as would be found in the option of dividing and bidding out sections of the City. Mr.
Metz stated he liked the free enterprise approach currently in place. Ms. Getz responded most residents
want a choice in haulers and had chosen a hauler for a particular reason or service offered. Mr. Hayes
commented his company did not want to lose customers, and drivers focused on the customers in order to
retain those accounts. In addition, he explained his company ran trucks half full in the spring and at other
points in the year in an effort to help with the roads.
Director Nielsen then questioned the haulers as to the number of days it took them to collect refuse from
the routes in Shorewood. Haulers responded a day and at most, two days. Director Nielsen then
questioned whether a neighborhood could work together to secure one hauler and receive a discounted
rate in service. Mr. Wiggins responded it was possible, but people still want individualized attention and
options for choosing service. All other haulers agreed, noting it would be based on. certain rates,
however, it would be impossible to get all the people in one area to agree on specific services to be
provided.
Chair Bailey stated he would like to be able to find some commonality this evening in what could be done
regarding the issues of concern in this matter. He questioned whether it would be possible for the haulers
to collect the entire City on one day. Most agreed Wednesday would be a date that all refuse could be
collected. Director Nielsen stated he would check into coordinating this effort with the recycling
company. In response to Commissioner White's question, the haulers explained options available
regarding compost service.
PLANNING COMMISSION MEETING MINUTES
April 23, 2002
Page 4 of 5
I
"
Commissioner Gagne stated he believed it was important to consider the use of smaller trucks with a
larger truck stationed in the neighborhood for pickups in an effort to save the roadways. Mr. Wiggins
explained his company could offer the service at an increased cost to customers. Commissioner Gagne
questioned if this cost could be offset through working as a neighborhood to secure a larger number of
accounts. Mr. Wiggins explained the cost to doing so would not be offset in this case, as the number of
hours involved in dealing with additional trips and trucks would not necessarily offset the cost. Mr. Metz
also commented bulk items or larger items could not be taken with smaller trucks. He explained a large
truck could collect refuse from approximately 500 homes whereas a smaller truck could collect from
approximately 70 homes. He stated trucks coming into an area empty, picking up refuse, and coming
back would make more trips thereby decreasing productivity. In addition, Mr. Wiggins stated, the cost to
the refuse company was the same as utilizing larger trucks, however, it became more costly to operate due
to maintenance issues with the smaller trucks. Mr. Wiggins suggested the possibility of starting City
pickups with an empty truck and dumping more often in an effort to work with the City's concerns. Mr.
Metz stated it would be a major setback for his company to utilize smaller trucks without a rate increase.
Chair Bailey stated enforcement issues pertaining to dumping more frequently would be difficult and
suggested working with the idea of a citywide single day refuse collection.
.
Discussion ensued regarding the issue of providing compost pickup service to residents as well.
Commissioner Gagne suggested the idea of dividing the City into quadrants and bidding the compost
issue. Mr. Metz stated he was part of a larger company and noted a bidding situation between the four
haulers present this evening would potentially put someone out of business. He stated smaller companies
relied heavily on maintaining current accounts to remain competitive. Mr. Wiggins stated various options
could be placed in a bidding package that would be attractive to the residents. He cautioned against this,
however, as he saw the potential for a company to undercut themselves to stay in business, and then
service could potentially begin to deteriorate as a result of achieving a monopolized collection service.
Chair Bailey stated the next step in the process would be to discuss this as a Planning Commission. He
also stated any further ideas could be presented within the next month from the haulers and residents, as it
was the desire of the Commission to finish with this study by the end of the summer. He thanked all
haulers for providing their input this evening.
Commissioners all agreed a single day collection of trash was most desirable throughout the City. .
Coordination of recycling on that same day was also seen as advantageous. All Commissioners also were
in support of suggesting the use of lighter trucks or lighter loads throughout parts of the year when City
roadways were most vulnerable.
Director Nielsen then reviewed the next steps in the process for organized refuse collection, noting a
Public Hearing would be scheduled in the future to present a plan to residents for comment.
3. PLANNING DISTRICT PLANS
Director Nielsen stated he would have the finalized texts for the Planning Districts at the May 7, 2002,
Planning Commission Meeting for consideration.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
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PLANNING COMMISSION MEETING MINUTES
April 23, 2002
Page 5 of5
5. DRAFT NEXT MEETING AGENDA
Director Nielsen explained four Public Hearings related to Conditional Use Permits for Accessory Space
and also a CUP Revision and Variance for Little League Dugouts at Freeman Park. In addition, Public
Hearings would be held related to a Comprehensive Plan Amendment Allowing Land Use Designation to
Change, and a Rezoning for a Marina. All Public Hearings were slated for the May 7, 2002, Planning
Commission Meeting beginning at 7:00 P.M. at City Hall.
Commissioner White departed the meeting at 9: 10 P.M.
6. REPORTS
Liaison to Council
Due to Commissioner Borkon' s absence, Council Liaison Turgeon reported on matters considered and
actions taken at the April 22, 2002, City Council Meetings.
Liaison to LCEC
Liaison Woodruff reported no other meetings had taken place prior to this evening's Joint Meeting with
the LCEC.
SLUC
Director Nielsen stated Mayor R.T. Rybak would be the speaker for the SLUC meeting, held the last
Wednesday of each month, at the Doubletree Hotel in St. Louis Park at 11 :30 A.M.
Other
There was nothing further to report on at this time.
7. ADJOURNMENT
Packard moved, Woodruff seconded, adjourning the Planning Commission Meeting of April 23,
2002, at 9:20 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
.""!'
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CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
:MEMORANDUM
TO:
Mayor and City Council
-FROM:
Brad Nielsen
DATE:
9 May 2002
RE:
Sign Permit - Shorewood Market (a.k.a. Total Gas, a.k.a. lCO)
FILE NO. 405 _~Sign Peimits)
Ford Thatcher, intends to reopen the former Total Gas station/convenience store at 5680
Manitou Road (County Road 19) and requests approval of a sign permits for the site. In
order to open next week he requests a temporary sign permit for a 3' x 8' banner. The
Zoning Code allows two temporary sign permits per property in any 12 month period and
the permits can be run back to back for a total of 14 days. Approval of this permit is
recommended.
-- -
Mr. Thatcher's request for a permanent sign permit is somewhat more complicated. The
signs he proposes (see Exhibit A,attach~d) comply with the size and quantity _ _
requirements of the Zoning Code. The site in question is allowed to have three signs, one
of which can be freestanding. The total area of signage can not exceed 129 square feet of
area.
The application proposes two wall signs to be located on the west side of the building.
They also propose to use the existing freestanding pylon sign structure (see Exhibit B)
located in the southeast corner of the site. The smaller of the two signs will be a message
board that will allow the lettering or an entire poster to be changed periodically.
,.
~J PRINTED ON RECYCLED PAPER
A;+.:II:- 7 A ~ 1e-
Memorandum
Re: Shorewood Market Sign Pennit
9 May 2002
.
What complicates this request is that there is a nonconforming billboard on the site. As it
turns out there was an agreement between the American Legion (the land owner) and the
City, dating back to 1993 stating that the billboard was to have been removed by the end
of the then current lease, which would occur in 1998. Staff has spoken with Ken Dallman
who states that the Legion has just been waiting for official word from the City to remove
the billboard. They do not have a current lease with the billboard company. They simply
accept the rent. A letter to that effect will be sent immediately, giving them until 30 June
to remove the billboard..
Staff has advised the applicant of the problems associated with the billboard. It is
suggested that any approval of the permanent sign permit be subject to the American
Legion providing the City with a copy of a letter to the billboard company demanding the
removal of the billboard within 30 days. Until the City receives such a letter, the new
signs can not be erected..
.
Cc: .Craig Dawson
Tim Keane
FOJ:'d Thatcher
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewQod.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council A ~
Craig W. Dawson, City Administrator LV
May 7, 2002
Amendment to Joint Powers Agreement for Excelsior Fire District
.
In August 2000, three years of work culminated in the establishment of the Excelsior Fire
Department as the mayors of the five cities signed the joint powers agreement that created it. In
setting up the new organization, one of the key matters for the City of Excelsior was the commitment
of all of the cities to providing new facilities for the Fire Department in a relatively short timeframe.
Consequently, all of the cities agreed to the following:
"Section 11 Duration and Dissolution of District
"11.2 Dissolution. ...
"Dissolution shall also occur if:
.
"(1) the District does not adopt and the Member City councils do not
approve a Capital Improvement Program/Finance Plan by July 1,2002,
that includes funding for the construction of a new station(s) and/or the
renovation of the existing fire station; the location(s) of a new fire
station(s) for which shall be determined based upon, among other
things, improving the existing fire response times to Member Cities;
and the plan and budget for the station( s) has been determined by the
Board and recommended to the Member City councils as what is
necessary to provide the best service for the District based upon a
disinterested, professional feasibility study; or
"(2) sai4 renovation or construction does not begin by June 30, 2004.
"Dissolution under the terms in (1) above shall occur on December 31, 2002.
Dissolution under the terms in (2) above shall occur on December 31, 2004."
[Emphases added.]
n
~J PRINTED ON RECYCLED PAPER
Amendment to JP A for EFD
May 13,2002, City Council Meeting
Page Two
The City of Excelsior has proposed an amendment to the joint powers agreement, in which the dates
in italics above would be changed to July 1,2003, and December 31,2003, respectively. It believes
that the District and Member Cities are showing great commitment and progress toward new
facilities. Site selection for the East Fire Station and the overall funding plan are well underway, and
sufficient care should be taken to ensure that good decisions are made. At this time, having the July
1, 2002, date may not work toward these goals.
At its April 23, 2002, meeting, the EFD Board recommended that the Member City councils approve
this proposed amendment to the JP A.
RECOMMENDATION:
It is recommended that the City Council adopt the resolution approving the First Amendment
to the Excelsior Fire District Joint Powers Agreement.
.
.
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CITY OF SHOREWOOD
Hennepin County, Minnesota
RESOLUTION NO. 02 -
APPROVING THE FIRST AMENDMENT TO THE EXCELSIOR FIRE DISTRICT
JOINT POWERS AGREEMENT
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
the City of Shore wood is a Member of the Excelsior Fire District (EFD), which was
established by a joint powers agreement(JPA) signed on August 29,2000; and
the JP A has provisions requiring action by certain dates to ensure that new facilities
will be provided for the EFD; and
the EFD and its Member cities have made commitments and are making substantial
progress on the decisions necessary to constructing new facilities; and
the Board of the Excelsior Fire District have recommended approval of the First
Amendment to the Joint Powers Agreement, relating to Section 11.2 of the
Agreement, in order to ensure that sound and timely decisions are made regarding
these new.facilities; and
the Amendment to the Agreement will take effect only if approved by the councils
of each of the five Member cities of the EFD; and
the Council of the City of Shorewood is committed to viability and success of the
Excelsior Fire District,
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Shorewood, that it hereby
approves the First Amendment to the Excelsior Fire District Joint Powers Agreement.
ATTEST:
, Adopted May 13, 2002
Woody Love, Mayor
Craig W. Dawson, City Administrator-Clerk
FIRST AMENDMENT TO
EXCELSIOR FIRE DISTRICT
JOINT POWERS AGREEMENT
This First Amendment to the Excelsior Fire District Joint Powers Agreement is made and entered into this
day of , 2002, by and between the cites of Deephaven, Excelsior, Greenwood,
Shorewood, and Tonka Bay, all being municipal corporations organized under the laws of the State of Minnesota,
pursuant to the authority conferred upon the parties by Minn. Stat. ~ 471.59.
NOW, THEREFORE, BE IT RESOLVED, in consideration of the mutual covenants and agreements
contained herein, it is hereby agreed by and between the cities of Deephaven, Excelsior, Greenwood, Shorewood,
and Tonka Bay, through their respective City Councils that paragraph 11.2 of the Excelsior Fire District Joint
Powers Agreement is amended as follows:
1. Paragraph 11.2(1). The date "July 1,2002," in the second line of said
paragraph is hereby changed to "July 1,2003."
2.
The date "December 31, 2002," in the second to the last sentence of
paragraph 11.2 is changed to "December 31, 2003."
IN WITNESS WHEREOF, the undersigned cities, by action of their governing bodies, have caused this
First Amendment to the Excelsior Fire District Joint Powers Agreement to be executed in accordance with the
authority of Minn. Stat. S 471.59.
CITY OF DEEPHAVEN
CITY OF EXCELSIOR
By
By
Its
Its
Date:
,2002
By
Its
ATTEST:
Date:
,2002
City Clerk
..
)
.
.
.
<<
.
.
CITY OF GREENWOOD
By
Its
Date:
,2002
Date:
CITY OF SHOREWOOD
By
Its
,2002
2
ATTEST:
City Clerk
CITY OF TONKA BAY
By
Its
Date:
,2002
ATTEST:
City Clerk
excelsior fd\l st amendment to joint powers agr
,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
DA TE:
May 6, 2002
.
TO:
Mayor and City Council Members
Jean Panchyshyn, Deputy Clerk ~
FROM:
CC: Craig W. Dawson, City Administrator Gb
RE: POLLING LOCA TIONS.FOR 2002 ELECTIONS
The City must adopt a resolution establishing polling locations for each voting precinct by June
11,.2002. The following locations are once again willing to be used as a polling site:
.
Ward 1, Precinct 1:
Ward 1, Precinct 2:
Ward 2, Precinct 1:
Ward 4, Precinct 1:
LaBore Residence, 4445 Enchanted Point
Minnewashta Church, 26710 W. 62nd Street
City Hall, 5755 Country Club Road
Excelsior Covenant Church, 19955 Excelsior Blvd.
A Polling Location needs to be determined for Ward 3, Precinct 1. Staff has visited the
following three possible polling locations:
. Our Savior Lutheran Church, 23290 Highway 7, Shorewood
. Excelsior United Methodist Church, 840 Highway 7, Excelsior
. St. John the Baptist Catholic Church, 680 Mill Street, Excelsior
State Statute notes the following items to consider when establishing a polling site:
1. Polling place shall be located in or within 3,000 feet of a precinct boundary.
2. Polling place shall be accessible to and usable by elderly and physically handicapped
individuals.
3. Polling place space must be separated from other activities within the building.
ft
\..1 PRINTED ON RECYCLED PAPER
#-g8
May 6, 2002
Page Two
St. John the Baptist Catholic Church did not confirm that the Church Fellowship Hall, which
would meet all the above requirements, would be available for our use. The church did confirm
the use of the gym; however, this facility did not have adequate wheelchair access. Therefore,
Staff does not believe that St. John the Baptist Catholic Church can be considered as a polling
location for the 2002 Elections.
At Our Savior Lutheran Church, elections would be held in the Church School gymnasium. The
gym also functions as the lunch room for a group of pre-school age children. The lunchroom
section would be separated from the voting area with a heavy curtain, and would only be inuse
for approximately two hours. Staff does not anticipate this interfering with Election Day
activities. Other gymnasium school activities regularly scheduled for Election Day will either be
canceled or moved outdoors. The one drawback to this space is that it is very large, with high .
ceilings, and noise could be an issue when groups of voters are present during the busier voting
times.
At Excelsior United Methodist Church, the space available is just inside the main entrance, and
includes the Narthex. Staff believes this space is adequate for conducting elections. It is separate
from the main church office areas. The space is L-shaped and carpeted, so noise should not be an
issue. The Church is located in Excelsior, next to the Shorewood border.
Staff Suggestion:
Both locations would have adequate parking and are visible from Highway 7. Both churches
would make kitchen facilities available for election judge use. Although both locations would be
suitable, staff believes that the Excelsior United Methodist Church facility may be a slightly .
better fit, as noise would not be as much an issue and the facility is more centrally located within
the precinct. The attached draft resolution has been prepared with Excelsior United Methodist .
Church as the polling location for Ward 3, Precinct 1.
Council Action
Council should determine either the Excelsior United Methodist Church or Our Savior Lutheran
Church as the polling location for Ward 3, Precinct 1;
and
Council should adopt a Resolution Establishing Polling Locations for the 2002 Primary and
General Elections for the City of Shorewood.
CITY OF SHOREWOOD
RESOLUTION NO. 02-
A RESOLUTION APPROVING
POLLING LOCATIONS FOR THE CITY OF SHOREWOOD
WHEREAS, the City of Shorewood has established new precinct boundaries as follows:
Ward 1, Precinct 1 consists of those islands in the westerly part of the City, to include
Goose Island, Spray Island, Shady Island, and that part of Enchanted Island that lies within the
City Limits; and
Ward 1, Precinct 2 consists of all of the City lying west of Cathcart Drive, north of
Smithtown Road and west of Eureka Road to the westerly shoreline of Lake Minnetonka; and
. Ward 2, Precinct 1 consists of all of the City lying east of Cathcart Drive, south of
Smithtown Road, east of Eureka Road and north of Yellowstone Trail to the northerly city limits,
including Duck Island, Frog Island and Gale Island; and
Ward 3, Precinct 1 consists of all of the City lying east of the southerly border of the City
limits and its intersection with State Highway 7, south of Yellowstone Trail, south of Radisson
Road, and south of Covington Road; and
Ward 4, Precinct 1 consists of all of the City lying north of Radisson Road and north of
Covington Road.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that the Polling Locations for the City of Shorewood shall be as follows:
.
Ward 1, Precinct 1:
Ward 1, Precinct 2:
Ward 2, Precinct 1:
Ward 3, Precinct 1:
Ward 4, Precinct 1:
LaBore Residence, 4445 Enchanted Point
Minnewashta Church, 26710 W. 62nd Street
City Hall, 5755 Country Club Road
Excelsior United Methodist Church, 840 Highway 7
Excelsior Covenant Church, 19955 Excelsior Blvd.
ADOPTED by the City Council of the City of Shorewood this 13th day of May, 2002.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
~
Mlnnewashta
Church
City of Shorewood
W1 P1 - Ward 1, Precinct 1
W1 P2 - Ward 1, Precinct 2
W2P1 - Ward 2, Precinct 1
W3P1 - Ward 3, Precinct 1
W4P1 - Ward 4, Precinct 1
Ward and
Precinct Plan
EXHIBIT A
~ Possible Polling Locations for
"" Ward 3, Precinct 1
* Current Polling Locations
effective September 1 0, 2002
.
.
." ..,.,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council ^ ~
Craig W. Dawson, City Administrator (y
May 7, 2002
Discussion re: Public Safety Facilities
.
On April 27, 2002, the governing boards of the Excelsior Fire District (EFD) and South Lake
Minnetonka Police Department (SLMPD) endorsed the proposed fire and police facilities, with the
proviso that efforts continue to reduce the anticipated cost ofthe plans to be included in bidding
documents. OnMay 1,2002, the EFD and SLMPD convened a joint work session of the councils of
their member cities in order to present the proposal recommended by the governing boards. The joint
work session was designed to familiarize the councils with the proposal, see if any consensus was
forming, and to give information that they could use in their discussions as individual city councils:
Through May 14, the individual city councils ate discussing the proposed project. The councils
should give direction to their representatives on the governing boards about any changes, parameters,
or conditions they believe appropriate regarding the project. The governing boards will meet and
direct what revisions, if any, need to be made. The revisions, be they physical or budgetary or both,
will be retuined to the city councils for final go-ahead approvals.
.
Please refer to the memorandum (attached) from Fire Chief Mark DuCharme. He notes that in order
for construction to begin by November 1, 2002, the cities must approve the building budget by June
14,2002.
The Project:
Construction Cost
Other Costs
Project Cost (20-yr. financing)
EFD West Station (6-bay) $3,952,000
SLMPD Station $4.063.000
Total, 24140 Smithtown Rd. $8,015,000
$1,108,000
$1.182.000
$2,290,000
$ 5,060,000
$ 5.245.000
$10,305,000
$ 2.000.000
EFD East Station (2-bay)
Total, Public Safety $12,305,000
Total, EFD
Total, SLMPD
$ 7,060,000
$ 5,245,000
#g~
ft
~~ PRINTED ON RECYCLED PAPER
Public Safety Facilities
May 13,2002, City Council Meeting
Page 2
Planning for the facilities has been based on identifying needs, rather than initially setting a budget
and working within it. The governing boards believe that there has been sound rationale and sound
processes in planning and testing the needs for all spaces in the buildings, based on a time horizon of
several decades. They believe there are long-term savings, and thus better value from the beginning,
to build out the facilities rather than to plan for future building additions.
Financial Discussion:
.
Financing for the project has been planned to be accomplished through the Shorewood Economic
Development Authority (EDA), with the use of lease-revenue fmancing. This type of financing does
not require a referendum. Payments by member cities on the annual appropriation leases are exempt
from the State's local levy limit laws.
The EDA's financial advisor has prepared preliminary cost allocation and tax impact tables for the
facilities at the costs proposed. The project costs for fire facilities is based upon the current formula
(2003) and upon 100% ad valorem in 2010, as called for in the joint powers agreement. The ad
valorem data assume that each city's proportion of the total tax base would be the same in pay2010 as
it is in pay2003. The project costs for police facilities are shown on an ad valorem basis beginning in
2003 per the recent amendment to the joint powers agreement. The summary page showing costs for
each city for fire and police buildings with 20-year fmancing is attached.
Procedural Matters:
.
EFD: Approval for the fire facilities occurs and is binding when two-thirds of the EFD member
cities have approved the Capital Improvement BudgetlFinance Plan of the EFD. At this point, the
member cities have approved the capital equipment portion of the plan; they have not addressed the
facilities component. Absent action on the CIP/FP, a resolution of commitment from each of the city
councils would effect approval of the facilities project.
SLMPD: According to the amendment to the IP A earlier this year,
"Each party's Council must approve the terms of the leasing arrangements and the
construction contract having been fully advised of the fmancing and underlying costs of the
project prior to the [Coordinating] Committee making any binding commitments related to
financing or construction of the facility."
General and key terms to be included in lease arrangements have been discussed. The specific
construction contract will not be ready by June 14. With the establishment of a project fmancing
limit, the four city councils can be "fully advised" of anticipated costs.
.
.
Public Safety Facilities
May 13,2002, City Council Meeting
Page 3
City of Shorewood: The EFD/SLMPD will need to make application for a Conditional Use Permit
for the site at 24140 Smithtown Road. The EFD/SLMPD will not direct preparation of detail
documents needed for bidding until the CUP is approved.
City of Deephaven: The EFD will need to make applications for any necessary land use approvals.
The EFD will not direct preparation of detail documents needed for bidding until such approvals are
made. The City of Deephaven and Shorewood EDA will need to develop a cooperative agreement so
that the EDA can act on Deephaven's behalf; this agreement needs to be signed prior to closing on
financing.
Shorewood Economic Development Authority: The EDA will be the bidding entity and owner of
the facilities. The role of the EDA is to finance and construct the facilities approved by the EFD and
SLMPD; it is planned that ownership of the facilities will be transferred to the EFD and SLMPD
upon retirement of financing. Staff is completing negotiations on the architectural services
agreement. Staffhas placed a request for proposals (RFP) for services related to construction on
behalf of the owner; we expect to have a recommendation for the EDA at its meeting on May 28.
Staff will also prepare the necessary leases. (The staff team includes general counsel, bond counsel,
and public financial advisor.)
CITY COUNCIL ACTION:
The Council should indicate the extent of its support for the fire as well as the police facilities. As
mentioned at the beginning of this memorandum, the Council should give direction to its
representative on the governing boards of EFD and SLMPD about any changes, parameters, or
conditions they believe appropriate regarding the project. The Council may wish to consider whether
the current proposal should be upper limit for size and cost of the project.
The fire and police chiefs will be present for the Council's discussion.
EXCELSIOR FIRE DISTRICT
339 3RO STREET
EXCELSIOR, MINNESOTA 55331
CHIEF MARK DUCHARME
OFFICE 952.401 .SSC 1
FAX 952.474.3144
Date: May 6, 2002
.
RE:
Excelsior Fire District Operating Committee:
Deephaven City Administrator, Dana Young
Excelsior City Manager, Myles Mc Grath
Greenwood City Clerk, Nancy Helm
Shorewood City Administrator, Craig Dawson
Tonka Bay City Administrator, Rob Rys ___-
/'\ /-,."...,.------
Fire Chief Mark DuCharme ~j\.NJ .4//
//'
,,:::;:;/
Need to Decide /9'
To:
From:
Operating Committee Members,
This past week I have studied the time line of construction of the West and East Fire
Stations with Nick Ruel of TSP One, Inc. Both Nick and myself have looked at
estimating the amount time that will be needed for the future steps in complete approval
of these projects. We have worked backwards from the last possible time to moving dirt
and digging foundations to when the member Cities MUST approve the building budget.
We have concluded that the latest date for construction to begin this year is November 1,
2002.
.
This means that ALL CITIES MUST APPROVE THE BUILDING BUDGET NO
LATER THAN JUNE 14.2002. Any approval after this date will most likely mean the
start of construction in the spring of 2003 or the additional costs of winter conditions.
Until full approval is given no other progress can be made on design, local approvals or
preparations.
Please past this information on to your Council.
. .
Project Costs for Combined EFD West Side StatioolSLMPD Station
20 Year Bond Issue
Less:
Construction ArchlEng/& Contingency Bond Issuance · ConsL Fund EDA Fl rnishings &
Cost & Reimb. 4% of$8.8M Land Financing & Legal Earnings Costs touiument Total Cost
West Side Fire Station
47.8% of Square Footage
49.3% of Construction Cost $ 3,952,000 $ 385,000 $ 157,000 $ 290,000 $ 155,000 $ (41.000) $ 37,000 $ 125,000 $ 5,060,000
Police Station
52.2% of Square Footage
50.7% of Constntction Cost $ 4,063,000 $ 401,000 $ 163,000 $ 290,000 $ 158,000 $ (43,000) $ 38,000 $ 175,000 $ 5,245,000
Sub Total $ 8,015,000 $ 786,000 $ 320,000 $ 580,000 $ 313,000 $ (84,000) $ 75,000 $ 300,000 $ 10,305,000
49% Fire 49% Fire 50% Fire 49% Fire 49% Fire 49% Fire 25K Fire
51%Poliee 51% Police 50% Police 51% Police 51% Police 51%Poliee 1 SK Police
East Side Fire Station $ 2,000,000 ine ine ine $ 66,000 $ (6,000) ine ine $ 2,060,000
Grand Total $ 10,015,000 $ 786,000 $ 320,000 $ 580,000 $ 379,000 $ (90,000) $ 75,000 $ 300,000 $ 12,365,000
Page I
South Lake Minnetonka Public Safety Facilities Project .
Preliminary Project Cost and Debt Service Allocation Su Y
SUMMARY - 20 Year Debt
.
West Fire East Fire Total Fire Police Grand Total
2003 2010 2003 2010 2003 2010 2003 2010 2003 2010
-
$2,175,800 $2,1l9,155 $885,800 $862,739 $3,061,600 $2,98 1.894 $3,087,842 $3,087,842 $6,149,442 $6,069,735
$179,015 $174,354 $72,955 $7 I ,056 $251,970 $245,410 $254,404 $254,404 $506,373 $499,813 I
City
2 Allocation Fonnat
3 SlIarewood
4 Project Cost
Annual Debt Service
Tax Impact:
Target Value
Value
9 peqJllaven
10 Project Cost
II Annual Debt Service
12 Tax Impact:
13 Target Value
14 Median Value
$1,265,000
$104,078
$250,000
$315,000
$44
$56
$21
$26
$62 $72 $0 $0 $62 $72 .
$79 $91 $0 $0 $79 $91 :
.:<~~~5~iZ:f~t:K;m;\lJLt.t11~11i~t~f~f~l~lWlfit~11 ~~~]~ETIJ*f0:{K1~[2I~llifW2Zr~IQTI~ I
. -::'.~'.:-;~~TJ'~l~~~~J~)~l~~l~~~n~~.
15 Tanka Bav
16 Project Cost
17 Annual Debt Service
18 Tax Impact:
$607,200
$49,958
19 Target Value
20 Median Value
$250,000
$345,000
$49
$67
$68
$94
$72 $75 $75 $143 $147 .
$99 $103 $103 $197 $202 ;
~:J.~Wi:y;;~;;;:;~l~~):f~I{%IJfiir~~{~tti\~ ~J1E~2~~~J~i?J:f;:{tf~;f;::~l:t'j]~~t~rEi. .
'."... :'.:'.:~2if,~:~:;~:~~~::;.~:~_-(~:E6[H~i~~~~}~
21 ErceTsior
22 Project Cost
23 Annual Debt Service
24 Tax Impact:
$759,000
$62,447
$1,460,409
$120,156
$515,000
$42,416
$594,554
$48,968
$260,371
$21,444
$207,507
$17,090
$72 $75 $75 $149 $147 !
$78 $81 $81 $160 $158 !
~1~ri1~(';~;;~t-J}6~1~f.,fl~Jf;d~i&'Ifil'j:l:11~~:t}WV:~~1:~it1;f:~;;~I~fi~~~~~1[:i;lrnI,[[dEi
$1,780,000
$146,494
$854,400
$70,3 17
$21
$29
$1,068,000
$87,896
$2,054,963
$169,123
$0
$0
$0
$0
$51
$64
$18
$23
$899,922
$74,064
$931,897
$76,778
$931,897
$76,778
$639,55 I
$52,619
$247,200
$20,360
$717,209
$59,026
$742,692
$61,189
$742,692
$61,189
$51
$71
$20
$27
$1.780,000
$146,494
$2,054,963
$169,123
$509,702
$41,936
$309,000
$25,449
$1,786,297
$147,095
$1,831,819
$150,841
$1,810,692
$149,086
$1,459,901
$120,216
25 Target Value
26 Median Value
~-,~.;.:;:.~~rE~Z::~:i~~YJ;{&:;IttS~~'~~
$72 $75 $75 $182 $147
$63 $66 $66 $160 $129
~1t-};1:~i:.(~\~;~~{~i1I~!tf~iif#Ii!!ll:l)mfif~& :rttrflf1t2:ITX~;Th~~;~~~;1'~rflf,EtB3;E~ I
27 Greenwood
28 Project Cost $253,000 $331,183 $103,000 $134,829 $356,000 $466,013 $482,570 $482,570
29 Annual Debt Service $20,816 $27,248 $8,483 $11,105 $29,299 $38,353 $39,758 $39,758
30 Tax Impact:
31 Target Value $250,000 $39 $51 $16 $21 $55 $72 $75 $75
32 Median Value $475,000 $74 $97 $30 $40 $105 $137 $142 $142
Page 8
$838,570 $948,583 .
$69,057 $78,111 .
$130 $147 !
$246 $279
Prepared 4/21102 By:
Juran and Moody
E~ce1.sio:r Fire Dis'triC't Ope:ra.'tin.g CO:n'l.~i.-t-tee
MEMORANDUM
TO: Excelsior Fire District Board
FROM: Operating Committee
DATE: April 22, 2002
SUBJECT: Review of Planning for West Station; Review of Construction Services
.
The Board requested the Operating Committee to review, critique, and provide comments regarding
the proposed west-side fire/police station. The Committee met with the Chiefs of the EFD and .
SLMPD and the architect on Wednesday, April 17. The Committee also met on Thursday, April 18,
with the chiefs, the chairs of the EFD and SLMPD boards, and the general counsel for the Shorewood
EDA, in order to review approaches regarding services for construction of the facilities.
West Station:
Identification of space needs for a joint frre/p'olice facility was undertaken in late winter/spring 2001,
and construction-only costs were extrapolated from the results. The space needs planning was
preliminary, in the sense that a site had not been selected and consequently no sketches of site-
specific floor planning could be undertaken. .
.
In September 2001, the EFD purchased the property at 24140 Smithtown Road. Late in 2001, the
EFD and SLMPD governing boards formalized their intent to plan for ajoint frre/police facility, and
the scope of the architect's work then could proceed with certainty. By mid-February 2002, the
councils of the member cities of the SLMPD had approved amendments to their joint powers
agreement and the SLMPD/City of Excelsior police station lease, thus formalizing their commitment
to a new police station. All of these city councils still must authorize construction of the facility,
essentially after they have been sufficiently apprised of its cost.
Planning Team. Direction: A project planning team was created. It included the public safety chiefs,
fire and police staffs, members of the fire and police boards, and the architect's staff. They
proceeded on the direction they understood from their governing boards: to develop a building plan
with an eye to efficiency and reasonable value from the ground up, rather than to establish a cost limit
at the beginning. They noted immediate experience with the SLMPD station, which was planned and
built within a specified budget, and resulted in a building that became inadequate within 15 years.
The team also understood the preference of governing board members to design a building for the
long-term, and with the knowledge that the public cost is minimized when future building phases or
additions can be avoided.
Excelsior Fire District Operating Committee Report
April 23, 2002, EFD Board Meeting
Page 2
Site Considerations: The site is, relatively speaking, narrow and long. It also has a surprisingly
significant change in elevation across it. If the most economical building is a one-story square box,
then this economy has been compromised by the need to have long rectangular two-story building for
fire and police in order to conform to the site. So there are trade-offs with the site: while the EFD's
consultant recommended it as the optimal west-side location for effectiveness of response operations,
it may now require additional capital investment.
.
The site is residentially-zoned property, and public buildings are permitted by conditional use in
order to relate appropriately to adjacent residential uses. The building has been planned,
appropriately, with pitched roofs in order to fit in with its neighbors. This construction is more
expensive than flat roofs used more commonly on commercial or industrial buildings. Similar care
will be necessary for the east station when it is designed and its construction is authorized.
Comments: After reviewing the process and plans for the building as it is proposed, the Operating
Committee believes that the process chosen was performed well, and that the efficiency of the floor-
and site-planning is satisfactory. Generally, needs for individual spaces and facilities within the
building were subject to a high standard of justification.
The Operating Committee notes that the approach used to design the project was from the ground up
without an explicit budget, rather than from the top down with a maximum budget into which the
spaces and facilities must fit. This approach is preferable; however, given the resulting project cost
estimate, Operating Committee members believed that their individual city councils would react to
the project as being more costly than their councils could support.
.
. The Board may wish to direct the staff and architect to develop alternatives based on a
maximum budget. The Board would need to identify the level of affordability it wishes to
achieve. This course of action would result in additional architectural fees and likely delay
the project, and perhaps compromise the possibility to begin construction this year.
. The Board may wish to review estimates of the costs to the "typical" homestead in the cities,
and assess whether the project as proposed is sufficiently affordable.
. The Operating Committee notes that timing for project is unusually favorable, given the very
competitive construction market this year and the historically low interest rates for public
financing. Delays may increase expenses, and lessen the cost-saving benefits of down-sizing
the project.
. The Operating Committee also notes that the public discussion about the costs of these
facilities has generally focused on the construction costs, rather than the total project costs.
The estimate of the construction cost last year, before engaging architectural services, ~as
$140 to $150 per square foot. The facility as now proposed falls within that range of
construction cost. The "soft" costs of the project -land, fees, financing, furnishing, etc.-
may not be reduced to the same degree as a building that is smaller than currently proposed.
Excelsior Fire District Operating Committee Report
April 23, 2002, EFD Board Meeting
Page 3
Construction Services:
As planned as a redevelopment project under Minnesota law, and thus eligible for lease-revenue
financing, the public safety facility will be owned by the Shorewood Economic Development
Authority (EDA) for the duration of financing. Bidding documents and construction contracts will be
in the name of the EDA.
.
The EFD and SLl\1PD entered into agreement with the Shorewood EDA in which they were
delegated authority to do many things, including engagement of a variety of professional services for
the project. The EFD and SLMPD selected TSP One, Inc., to provide architectural services, and they
will be the parties to the agreement for architectural services. In an "owners meeting", it was decided
that the general counsel of the EDA should work with the architect's attorney to develop the
agreement. On Friday, April 19, the draft of this agreement was forwarded to the chiefs for
distribution to their respective governing boards. Action by the boards is scheduled for April 23,
2002.
The agreement with TSP One, Inc., is limited to architectural services. TSP One has proposed "total
project management" ("TPM") services as well. Several discussions have taken place among city
staffs, chiefs, and counsel about the scope, merits, and fees for this service. As understood by most
of us, the TPM package as proposed is not as complete as we believe necessary. Consequently, the
Operating Committee believes that the interests of the member cities and the EDA would be better
served by either: (1) engaging general contracting professional services for the project, or (2) using a
more standard approach of awarding the project to a general contracting firm.
.
Either of these options is appropriate. Option 1 is more flexible and would allow continuation of the
design/build concept of sequencing development of the west station site. Staff would develop an
RFP or RFQ (Request for Proposals/Qualifications), in which the comprehensive management,
supervision, and administration services would be described. (An invitation to respond would be
extended to TSP One, Inc.) Option 2 would ensure the traditional separation of roles between
architect and general contractor.
Additional Information re: Costs for Fire Facilities:
A key strategy in the initial budget planning for the Excelsior Fire District was to increase gradually
the level of funding by the cities to reflect the capital cost for new fire facilities. At the time (Fall
2000), it was assumed that there would be one $3 million station, with construction to occur in 2004.
Monies would be set aside in a capital facilities fund, with $60,000 in 2001, $100,000 in 2002, etc.,
until $500,000 would have been accumulated and used to reduce the amount of financing to $2.5
million. The increase in payments from the cities in 2005 and thereafter would need to be only to
reflect inflation.
.
.
Excelsior Fire District Operating Committee Report
April 23, 2002, EFD Board Meeting
Page 4
Obviously, this plan will not be able to happen, since the decision has been made to have a two-
station system. At this time, the proposed project is $7 million, rather than the $3 million assumed in
the initial budget plans. Two things, however, remain to consider from that initial financial plan:
1) The fees placed in the capital facilities fund will be $160,000 at the end of2002. These funds
may be used to reduce the amount needed to finance the project. (Alternatively, the Board
may prefer to have this amount remain in the EFD's undesignated fund balance, which is
relatively slim.)
2) One can look at what is the "effective" additional financing needed for the project by reducing
the annual obligation by the $100,000 level that is being paid in 2002. Thus, under the
various plans,
. The IS-year annual obligation is reduced from $687,000 to $587,000, or a 14.6%
reduction in the annual impact to the cities and homesteads illustrated in the Juran &
Moody tables.
. The 20-year annual obligation is reduced from $586,000 to $486,000, or a 17.0%
reduction in the annual impacts shown in the Juran & Moody tables.
. The 25-year annual obligation is reduced from $538,000 to $438,000, or a 18.6%
reduction in the annual impacts shown in the Juran & Moody tables.
Staffhas prepared a table showing these "effective" impacts on the median-value homesteads
in each city; it is the last page of the attachments.
c: SLMPD Coordinating Committee
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Adn:1inistrator
FROM:
Larry Brown, Director of Public Works
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DATE:
May 12, 2002
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RE:
Accept Proposal for Engineering Design Services for Smithtown Road
Agenda Item 9A
This item is to be deleted from Monday night's City. Council agenda.
While a proposal has been submitted, it was noticed that the trail portion currently under discussion,
had not been omitted from the design proposal.
This item will reappear on the next City Council agenda. This will not delay the project, as the
Council has already authorized the survey work to commence.
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~J PRINTED ON RECYCLED PAPER
4194