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043002 CC Reg AgP ~' r .~ CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING TUESDAY, APRIL 30, 2002 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Love_ Garfunkel Lizee_ Zerby _ Turgeon _ 2. CONTINUATION OF PUBLIC HEARING ON THE CONSIDERATION OF ESTABLISHING CITY ELECTION WARDS AND PRECINCTS (Att#2) A. Consideration of Establishing Election Wards B. Consideration of Establishing Election Precincts 3. ADJOURN r CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 25, 2002 TO: Mayor and City Council Members Jean Panchyshyn, Executive Secretary/Deputy clerk::)\? Craig W. Dawson, City Administrator ~ FROM: .. ; ~ . RE: CONTINUATION OF PUBLIC HEARING ON THE ESTABLISHMENT OF WARDS -and CONSIDERATION OF ESTABLISHING PRECINCTS Consideration of Establishing Wards At its April 22 meeting, Council continued the discussion on the issue of establishing City Wards to Tuesday, April 30, at 7:00 p.m. As Council understands, a decision on establishing City Wards must be made by this date for the 2002 Election: In addition to the attached materials distributed withthe April 22 City Council meeting agenda, I have attached for Council's review: .. . An excerpt from the April 22 Council meeting minutes on theW ard discussion. . City Attorney Tim Keane's March 11,2002, memorandum addressing the question of percent deviation in establishing Ward boundaries. Consideration of Establishing Precincts Council may refer to the attached April 16, 2002, Staff memorandum (#2B) relating to Precincts. Regardless of whether or not Wards are established, the City Council must determine its precinct boundaries by April 30 for the 2002 Election. I would like to confirm that once precinct boundaries are established, they are set for 10 years, and may not be changed again until the 2010 census, in time for the 2012 Election. Ifno action is taken to establish new precinct boundaries, those currently in place will remain (a map of existing precinct boundaries is attached). Therefore, if Council decides not to establish Wards for the 2002 Election, but believes discussion on this issue may continue for consideration for the 2004 Election, it is important to consider establishing the precinct boundaries in relation to the possible ward boundaries. Precinct boundaries may not cross over ward boundaries. n \,,1 PRINTED ON RECYCLED PAPER =/tJ Consideration of Establishing Wards and Precincts April 25, 2002 Page Two Council Action 1) The City Council may close the public hearing and approve an Ordinance Amending Chapter 106 of the City Code Relating to Municipal Elections. 2) The City Council may approve a Resolution Establishing Precinct Boundaries and appropriate Precinct Boundary Map. ~ . . DR FT CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 22, 2002 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 5. CONTINUATION OF PUBLIC HEARING FOR THE CONSIDERATION OF ESTABLISIDNG CITY ELECTION WARDS A. Consideration of Establishing Ward Boundaries . Administrator Dawson explained a continuation of a Public Hearing for the consideration of establishing City election wards would be taking place this evening. He further explained Council had, at the April 8, 2002, Public Hearing on this matter, indicated that if it were to establish wards, it preferred elections remain at-large with 2-year terms for the 2002 elections. In 2004, ward elections would be held for all four wards with terms staggered to include Wards I and 3 holding two-year ward terms, and Wards 2 and 4 holding four-year terms. In addition, Council did not indicate any changes to the Ward boundary map as presented at the April 8, 2002, meeting. Administrator Dawson also explained there would be five precincts, one in each of the four wards, and an additional precinct for elections on the Islands. He noted the Council has until April 30, 2002, per State Statute to determine the format for elections in this year. Mayor Love opened the Public Testimony portion of the Public Hearing at 7:15 P.M. . Tom Kelsey, 5705 Smithtown Way, expressed concerns for the future of the Council in its consideration of a ward system of representation. He believed a ward system would heighten any divisions between areas of the City. In addition, he anticipated a low candidate turnout, uncontested elections. Further, he believed it allowed potential for a candidate with a personal agenda to gather a small electoral base and restrict the positive movement forward the City had been working so hard to achieve. Also, he stated the ward system had the potential to restrict the good service being provided to citizens with its current representation, simply due to map lines. He also explained he believed this decision was too large to be made by the five people to be impacted by it. He suggested the electorate be questioned regarding this matter. In conclusion, he explained, Shorewood had a great government currently that was faithfully serving its residents in all areas of the City. He believed there were few benefits that would outweigh the negative aspects of ward system of representation. There being no further public testimony, Mayor Love closed the Public Testimony portion of the Public Hearing at 7: 19 P.M. Administrator Dawson explained Shorewood was a statutory city, and as such, could not legally put the matter to a referendum. Mayor Love stated he believed the discussion regarding this item would be more beneficial to all if full Council could be present, and suggested meeting on Tuesday, April 30, 2002, to continue discussion on this matter. Councilmember Lizee agreed. She also questioned whether a two-ward format had been considered. Mayor Love stated this had been suggested, and Staff had prepared information regarding two wards with two Councilmembers elected from two wards, and two Councilmembers and the Mayor elected at-large. CITY COUNCIL REGULAR MEETING MINUTES APRIL 22, 2002 Page 2 of3 DAFT Councilmember Garfunkel also agreed a discussion with all Councilmembers present would be useful. He commented, with regard to the two-ward system, the issue still remained whether to implement a ward system of representation. Councilmember Turgeon stated she, too, would like all Councilmembers present for this discussion. She noted in the three years this issue had been discussed, there were no facts and no compelling evidence to support the need for ward representation. In addition, she cited that of the 855 cities within the state, less than approximately 100 have wards. She believed the risks involved with the use of wards were too high. She noted the size of Shorewood, and explained ward representation opened the door for aldermanic courtesies, and she did not believe the City needed that level of politics. Further, she felt that ward representation would allow for "tunnel vision." She also stated she would be interested in viewing any data showing a ward system provided a better way of representing residents. Mayor Love stated the City of Minnetonka, Minnesota, had a ward system of representation. He also believed the way to invite residents to become part of the government process was through involvement. He believed one way to invite them in was through neighborhoods. With one elected official per area of the City, he believed the community would come to be viewed as a whole. He stated the real issue was . how best to bring about involvement, and he believed the City would be better served by representational areas. Councilmember Turgeon stated she thought it important to consider the Commissions following the same representational format. She was concerned for the lack of interest in the seats for these Commissions currently, and stated she would not wish to see interested parties turned away from these seats due to geographic boundaries. She would prefer to keep all electoral positions, as well as the Commissions, on an at-large basis of representation. Councilmember Garfunkel stated much of the focus until this point in the process included whether and how the ward system of representation could potentially be established. He believed it was only at this point in the process that the merits were being considered. He stated various arguments he had heard resonated with his beliefs in that he was concerned for the reasons for the change in representation. In addition, he was concerned for the lack of participation in the City's governmental seats. Further, he was not sure the potential need to recruit candidates with a ward system would be good for the community, as . it would be possible to get a homogeneous Council. While the two-ward system might deflect some of his concerns expressed at the April 8, 2002, Public Hearing, he remained skeptical it would solve the issues of limitations on individuals wishing to be involved in the governmental process. Further, he stated he thought it valuable to have to campaign and represent the City at-large as it provided opportunity to hear all concerns across the City. He remained skeptical of the need for the change in representation. Councilmember Lizee believed wards would encourage participation rather than limit it. In addition, she disagreed that it would make for single-issue politics. She stated geographic diversity for involvement in current Commissions, while encouraged by Council and Commissions, still resulted in service by people interested in issues who wanted to learn about the local government process. She thought the Council had done a good job of considering the ward system of representation, and she would like to see the discussion continue when all members of Council could be present. Lizee moved, Garfunkel seconded, continuing the Discussion Regarding Consideration of Establishing City Election Wards, to Tuesday, April 30, 2002, at 7:00 P.M. at City Hall. . . CITY COUNCIL REGULAR MEETING MINUTES APRIL 22, 2002 Page 3 of3 DR FT Councilmember Garfunkel stated he had additional questions regarding the precincts proposed, noting the idea seemed to make sense no matter what transpired with the ward system issue. Councilmember Turgeon stated she had heard in the comments from residents, that the population deviation percentages used in ward boundary maps were too high and she requested clarification in this matter. Mayor Love asked Staff to report on these matters at the meeting on April 30, 2002. Motion passed 4/0. B. 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(") (\J lt3 ll:l District Population Deviation % Deviation 0.000 -1,850 -100% P4 202.000 -1,648 -89.08% P3 2253.000 403 21.78% P1 1662.000 -188 -10.16% P2 3283.000 1,433 n.46% City of Shorewood Existing Precinct Boundaries Existing Precincts . . ~ r._ .,. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 16, 2002 . RE: Mayor and City Council Members Jean Panchyshyn, Executive Secretary/Deputy Clerk 9~ Craig W. Dawson, City Administrator ~ CONTINUATION OF PUBLIC HEARING ON THE ESTABLISHMENT OF WARDS TO: FROM: 1) City Attorney Clarification on Establishing Wards The attached memorandum from City Attorney Tim Keane provides clarification on questions relating to the Special Legislation on establishing wards and the time schedule for doing so. 2) Draft Ordinance for Establishing Wards At the April 8 pubic hearing on the consideration of establishing wards, the City Council discussed options for staggering.of council member terms to incorporate ward elections. Council indicated that ifit were to establish wards,. it preferred the following system for incorporating ward elections: . . 2002 - Elections remain at-large with 2-year terms 2004 - Ward elections held for all 4 wards with terms staggered as follows: Wards 1 and 3 - two-year ward terms Wards 2 and 4 - four-year ward terms Council did not indicate any changes to the Ward Boundary Map as presented at the April 8 meeting. The attached Draft Ordinance includes the staggering of terms as noted above and the Ward Plan presented at the April 8 public hearing. City Council Action The City Council may close the public hearing or continue it to a date no later than April 30, 2002 or The City Council may approve an Ordinance Amending Chapter 106 of the City Code Relating to Municipal Elections or The City Council may provide further direction to staff regarding the preparation of alternate ordinances to effect the ward system, specifically relating to ward boundaries and/or the schedule to implement staggered terms. ft ~" PRINTED ON RECYCLED PAPER A pr/I ;?,1 meet1YLj :it- ;l.fJ Larkin Hoffman 4/17/2002 4:24 PAGE 2/3 RightFax It MEMORANDUM LARKIN, HOFFMAN, DAL Y& LINDGREN, L TO. Attorneys at Law 1500 WeIls Fargo Plaza 7900 Xerxes Avenue South Bloomington, Minnesota 55431 Telephone: (952) 835-3800 FAX: (952) 896.3333 TO: Craig Dawson, City Administrator Jean Panchyshyn, City Clerk FROM: Tim Keane, City Attorney DATE: April 15, 2002 BE: Ward Formation Issues Our File No. 24,444~ 14 . This memorandum is in response to your follow-up inquiries relating to the establishment of wards in the City of Shorewood. Specifically you ask: 1.) Did the Special Legislation Chapter 257 of2000 Laws of Minnesota authorizing the establishment of wards. obligate the City to establish wards upon the acceptance and certification of the Special Legislation in August 20001 2.) Does Minnesota Statutes Section 204B.135 limit the City of Shorewood to the creation of wards under the special legislation only in the year 20021 The responses below are based upon research of Minnesota election laws set forth in Chapters 204 and 205, research of Minnesota Statutes enabling legislation set forth in Chapter 412 and in consultation with Mr. Randall Cwming of the Minnesota Secretary ofState's . office. . The response to the fIrst inquiry is that the clear language of the enabling legislation as well as the legislative history of the request supports the conclusion that the Special Legislation authorizing the City of Shorewood to create a ward system of representation was clearly permissive and does not obligate the City to implement a ward system. The response to the second question arises from Minnesota Statutes Section 204B.135 which provides in relevant part: "A City that elects its Council members by wards may not redistrict those wards before the legislature has been redistricted in a year ending in 1 or 2. The wards must be redistricted within 60 days after the legislature has been redistricted Of at least 19 weeks before the date of the primary election in the year ending in 2t whichever is fIrst." .. . . ,Larkin Hoffman 4/17/2002 4:24 PAGE 3/3 RightFax The guidance in this statute is to require cities operating under a ward system to redistrict local wards within a reasonable window of time after the establishment of legislative wards boundaries after each decennial census. The rationale for such requirement is clear - the local redistricting to adjust for boundaries after the decennial census should take place prior to the primary of the fIrst general election after the census. These adjustments in ward boundaries must reflect shifts in population and other principles of balance and fairness in establishing ward boundaries. In the present case, the City of Shorewood is not redistricting its wards based upon population shifts and changes. Shorewood is considering, for the first time, the implementation of a new ward system; While I believe it is prudent for the City to undertake the public discussion and consideration of the implementation of a ward system in a timely fashion, it is my opinion the City is not obliged to conform to the time requirements of the "window"prescrlbed for redistricting in Minnesota Statutes Section 204B.13S. lfthe City elects to implement the wards in 2002, it must be accomplished by April 30. If the City does not act this year, the City may later implement a ward system consistent with the Special Legislation. Should you have any questions relating to the foregoing, please contact me at your convenience. bkh 760101.1 2. . CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 106 OF THE SHOREWOOD CITY CODE RELATING TO MUNICIPAL ELECTIONS Section 1. Section 106.01 of the Shorewood City Code is hereby deleted and replaced with the following: 106.01: BIENNIAL ELECTIONS: Pursuant to Minnesota Session Laws 2000, Chapter 257, the City of Shorewood shall provide for election of city council members by wards and may provide for staggering of terms. Minnesota Statutes Sections 204B.135 and 205.84. The ward boundaries and staggering of terms shall be as follows: Subd. 1 WARD BOUNDARIES Ward 1 All of the City lying west of Cathcart Drive, north of Smithtown Road and west of . Eureka Road, described as follows: Commencing at the point of the shoreline of Lake Minnetonka that intersects with the southerly boundary of the City, easterly to the intersection of Cathcart Drive and West 62nd Street, northerly along Cathcart Drive to its intersection with Smithtown Road, easterly along Smithtown Road to its intersection with Eureka Road, northerly along Eureka Road to the shoreline of Lake Minnetonka, westerly along said shoreline to the point of beginning; and Goose Island, Spray Island, Shady Island and that part of Enchanted Island that lies within the City limits. Ward 2 All of the City lying east of Cathcart Drive, south of Smithtown Road, east of Eureka Road and north of Yellowstone Trail to the northerly City limits, described as follows: Commencing at the intersection of Cathcart Drive and West 620d Street, easterly along the southerly border of the City limits to its intersection with State Highway 7, easterly along State Highway 7 to its intersection with Yellowstone Trail, easterly along Yellowstone Trail to the ShorewoodlExcelsior City border, northerly along the ShorewoodlExcelsior City border to the shoreline of Lake Minnetonka, westerly along the shoreline of Lake Minnetonka to the Shorewoodffonka Bay City border, westerly along the ShorewoodITonka Bay City border to the shoreline of Lake Minnetonka, westerly along the shoreline of Lake Minnetonka to its intersection with Eureka Road, southerly along Eureka Road to its intersection with Smithtown Road, westerly along Smithtown Road to its intersection with Cathcart Drive, southerly along Cathcart Drive to the point of beginning; and including Duck Island, Frog Island, and Gale Island. . . . . CITY OF SHOREWOOD ORDINANCE NO. Page 2 Ward 3 All of the City lying east of the of the southerly border of the City limits and its intersection with State Highway 7, south of Yellowstone Trail, south of Radisson Road, and south of Covington Road, described as follows: Commencing at the southerly border of the City limits from its intersection with State Highway 7, easterly along the southerly border of the City limits to the southeast comer of the City limits, northerly along Vine Hill Road to its intersection with Covington Road, westerly along Covington Road to its intersection with Radisson Road, westerly along Radisson Road to the ShorewoodlExcelsior City border, westerly along the ShorewoodlExcelsior City border to its intersection with Yellowstone Trail, westerly along Yellowstone Trail to its intersection with State Highway 7, westerly along State Highway 7 to the point of beginning. Ward 4 All of the City lying north of Radisson Road and north of Covington Road. Subd.2 AWARD MAP IS ATTACHED AS EXlllBIT A. Subd.3 STAGGERING OF TERMS Effective with the 2002 Municipal Election, the following shall be the schedule for the staggering of terms to incorporate ward elections: 2002 Election 2004 Election Elections remain at-large in 2002, with two-year terms Elect Wards 1 and 3 for two-year terms Elect Wards 2 and 4 for four-year terms Elect Wards 1 and 3 for four-year terms 2006 Election Section 2. That this Ordinance shall be in full force and become effective on September 10, 2002 and for the conduct of the September 10, 2002 election. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 30th day of April 2002. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK ~ R tiden r - I l\. . "" .. ~~ t [ ............ J W11 1j" ! ~ N "' ~' .- r -} --. o ~ , .J l~i{'f/>qt;i.'>V\ ~ · \ ....... ...... (.c.y.............,.'......"><\ I',.:..........~ .. '''eJ' ;i;/':;.2,t?;~)' ..;, . '........'... /. :1, ....,.',. ...'........ ,..,' , .....'..,.',. ......',i.'..-<..i\ ....'.. .,,',. ~ \ .l~'J'i:Lii!, >,~ii:s.!li.~; '~=- . ~~ '" - - ....... rr C bW1P r "" . ,.:,., ','.' :,:,,?''-'-,:,~::'>'::'': : -','-. . ...- .' , --"" Minnewashta Church W1 P1 - Ward 1, Precinct 1 W1 P2 - Ward 1, Precinct 2 W2P1 - Ward 2, Precinct 1 W3P1 - Ward 3, Precinct 1 W4P1 - Ward 4, Precinct 1 District Population 0.000 1877.000 1879.000 1967.000 1677.000 Deviation -1,850 27 29 117 -173 % Deviation -100% 1.46% 1.57% 6.32% -9.35% . Current Council Members SHRW1 SHRW2 SHRW3 SHRW4 @ Current Polling Sites * Potential Polling Sites- Ward 3 ~t ~ 4 ~.\...,..."7)., .~....".... ..,."..."..>1[2;,.....,.....,., t' ",..................>)i ........,.. ....,. l' /"'> ~:",\\ ',';'l ..,....,' "':."" I.' , ,.J'" I 'f'- r;;(~"$. , ,." .....,' '.',.' .'....... Excelsior ~t'::~~4. .". .:e.'. ...1.'..... g~~;;;:. '~J.......~~..,. """ ~.~C(!> ~ , ....., · . ..~.;...""" .j' ~ '_'l~ 7,.,: .'.' :..' A 7.1 "'" ,.,.'.......~> ~~ i,.."VI,>... ..- J \..o.;.I'ft' . .....~ ....;..;.J; - ~ -.............:.,." ~ ~, r ~ · """"'Q)' Excelsior United ~ lo..'... . ." CO"'~'" . ".." ... ~ .L., 'fIto,,~ct ~ ... r;1~. -......~.). ~~a:~::U:h ~~, /;~ Iv / ,W3P' I).. ~\\ ~ . '"""IIIl ~t City of Shorewood Ward and Precinct Plan effective September 10, 2002 EXHIBIT A . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 18,2002 . FROM: Mayor and City Council Members Jean Panchyshyn, Executive Secretary/Deputy clerk9f Craig W. Dawson, City Administrator (jy RE: RESIDENT'S RESPONSES TO EST ABLISmNG WARDS cc: TO: Attached are the responses received to date from Shorewood residents who responded to the Public Hearing Notice on establishing wards. . The reference to options in the attached responses refer to the options for staggering of terms. They are: Option 1 - election of two wards in 2002; current council members would complete the remaining two years of their at-large appointments. Option 2 -election of all four wards with staggered termS. 2002 elections would remain at-large for two-year terms; 2004 elections would be held for all four wards with staggered terms, initially two wards would have two-year terms and two wards would have four-year terms. Option 3 - make no changes to the current election system; no wards. n ~J PRINTED ON RECYCLED PAPER :ft.;2A ~e5 id enf &mfwrls Pat Fasching From: Sent: To: Subject: Dimacbry@aol.com Saturday, March 23, 200210:25 AM cityhall@ci.shorewood.mn.us city wards We think the ward system would be a good way to improve the representation of the people. Diane and Fred Dresser, 5480 Gideon's Lane Page 1 of 1 . Pat Fasching From: LARRY L BUESGENS [lIbuesgens@email.msn.com] Sent: Friday, March 22, 200210:31 PM To: cityhall@ci.shorewood.mn.us Subject: city wards I would prefer option 1 Thank you, Carol Buesgens . Page 1 of 1 Pat Fasching _ _' M___ __ From: Bradley Yost [byost@f1ytetyme.com] Sent: Saturday, March 23, 2002 12:46 PM To: City Hall Subject: Establishing City Wards I would like to ante up to have option #2 (two) initiated in the coming election. 'Thanks, Brad Yost . Pat Fasching From: Sent: To: Subject: Javier Barberena Ubarberena1@mchsLcom] Saturday, March 23, 2002 1 :49 PM 'City Hall - Shorewood' CITY WARDS - COMMENTS I support Option 2 for the establishing of the new four-ward system in the city. .avier Barberena 775 Brentridge Dr. Shorewood, MN 55331 Home (952)401-8865 Cell (612)819-5630 Work (952)324-0967 Fax (775)406-2848 jbarberena1 @mchsLcom Page 1 of 1 'pat Fasching From: Bill Persson [BiIIPersson@msn.com] Sent: Saturday, March 23, 2002 9:28 AM To: cityhall@cLshorewood.mn.us Subject: Wards I may not be able to attend the public hearing on 4/8. I think the wards are a great idea. The way the city is spread out, and the unique problems and concerns for each area make it a perfect candidate for the system. The Ward map presented looks fine. I would vote for option 2 for ward seat appointment. Sincerely, Bill & RuthAnn Persson 20115 Excelsior Blvd Ward W4Pl . Jean Panchyshyn From: Sent: To: Subject: Pat Fasching Monday, March 25, 2002 11 :22 AM Jean Panchyshyn WARD SYSTEM G. SEBRING FROM AMESBURY WEST WOULD LIKE TO EXPRESS HIS OPINION ABOUT THE WARD SYSTEM. HE. IS IN FAVOR OF PASSING THIS SYSTEM. HE FEELS WE WOULD GET BETTER REPRESENTATION WITH THIS SYSTEM RATHER THAN OUR CANDIDATES HIDING BEHIND THE "AT LARGE" SYSTEM. 3-25-02 PER PHONE CALL 11 :30am Page 1 of 1 Jean Panchyshyn _~ __... ",._. _"'M' .... ..............__. ______.... ....._ ....... ........-.-..............-... .............--...---- ........-:............................... .......... From: Pat Fasching Sent: Monday, April 01, 20023:51 PM To: Jean Panchyshyn Subject: FW: City Wards -----Original Message----- From: KARL SCHUELE [mailto:shorewooclcomputer@msn.com] Sent: Monday, April 01, 2002 2:25 PM To: cityhall@cl.shorewoocl.mn.us Subject: City Wards Almost any ward system would give us the feeling the City knows we are out here on Enchanted Island. - Great Idea. Karl Schuele 4320 Enchanted Dr Pat Fasching From: Ken Huskins [ken.huskins@sopheon.com] Sent: Monday, March 25, 2002 6:03 PM To: 'cityhall@cLshorewood.mn.us' Subject: Regarding Establishing City Wards -r would like to cast my and my wife's support for Option 2 regarding establishing city wards. This option appears to start all of the wards off evenly with elected representation. So long as the 2 wards that begin with 2 year terms permit whoever the incumbent is to be eligible to be elected back to the position, we believe it is fair. Thank you. Kenneth R. Huskins Ruth R. Lane 24075 Mary Lake Trail Shorewood, MN 55331 Res. Phone: 952-935-2998 Pat Fasching From: Sent: To: Subject: Jim Pisula Udpisula@ix.netcom.com) Monday, April 08, 2002 4:27 PM cityhall@cLshorewood.mn.us One At-large Council, Please (and hold the ketchup) Here it is!! ------ Forwarded Message From: Jim pisula <jdpisula@ix.netcom.com> Date: Mon, 08 Apr 2002 16:08:37 -0500 To: Shorewood City Offices <cityhall@shorewood.state.net> Subject: One At-large Council, Please (and hold the ketchup) 08 April 2002 Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 . Dear Mayor Love and Councilmembers Garfunkel, Lizee, Turgeon and Zerby: Since I can't attend the hearing this evening on instituting a ward system, I'm submitting my opinion in writing. With the greatest respect to each and every one of you, I feel this is a solution in search of a problem. Even though I've read the material, I still don't understand why it's being considered. Don't we have other things to do? The main reasons to implement a ward system are diverse geography, population characteristics or neighborhood dynamics from one section of the city to another. While Shorewood census tracts (as indicated by PRIZM clusters) indicate differences in lifestyle and income, there are many more factors in common than in conflict. Some common citywide Shorewood demographic factors are much higher median income levels than the Metro area, rapidly appreciating home values, concern for the environment, a desire to maintain their property and a desire to protect their neighborhoods from encroachment. . While the city has diversity of opinion, it's most determined by factors other than neighborhood. More effective segmentation criteria would be average age of adult household residents, presence of minor children in the home, lakefront residence and length of time living in Shorewood -- however, you can't implement wards based on these criteria. Shorewood isn't Minneapolis, where the elected body needs to consider wide disparities in neighborhoods from the North Side to Downtown to the Lakes area to Cedar-Riverside. It's not even Bloomington with its inner-ring-suburban east end and very affluent west end. Although our city is ,somewhat spread out (and younger) when compared to its immediate South Lake:neighbors of Deephaven, Excelsior, Greenwood and Tonka Bay, it's not so large as to be unwieldy at 6 miles from one end to the other. The number of households, at 2,400, isn't an overwhelming number. Minneapolis wards have 25,000 to 30,000 residents each. Here are some other factors to consider: 1. A ward system would, I feel, DECREASE residents' power to effect change 1 in city policy through changing elected officials. In three recent elections, 1990, 1996 and 1998, incumbent council blocs were voted out as a result of citizen wishes centered around specific factors -- Old Market Road, Route 7 retail development and city water extension, to name three. Although issues differed in each campaign, significant city policy changes followed each election. 2. The quality of the council could be adversely affected in a ward system. The idea seems to be that more residents don't run for office because it's perceived to be too much effort to campaign outside their immediate and adjacent neighborhoods. I don't know about anyone else, but I'm not encouraged by representation that is so recruited. Again, we aren't talking about Minneapolis here. 3. To the extent that our city differs from one end to the other, council is less informed as a body by not being required to seek votes across the city. Each of you has campaigned across the city and you are better representatives for it, you have learned the people and whatever local issues exist. While you may be more familiar with your own neighborhoods, each of you know something about all the areas. If residents feel their neighborhood is not represented well, they have the option to run for office -- and they, like you in the past, would be better through campaigning across the city. . like the system the way it is now -- residents who care about the city, ho believe they have something to offer and are willing to give their time, run and are elected based on their ability to persuade voters citywide. They know more and serve us better through their efforts. Yes, we now have a mayor and council that hail from the west end. From 1991 to 1995, half the Council came from the Sweetwater area; in 1996, we had two Christmas Lake Councilmembers and in 1998, we even had next-door-neighbor Councilmembers, both as a result of a resignation and appointment. No east end residents have run since 1996; I find it difficult to believe the reason's because citywide campaigning is too onerous. Nothing stopped anyone from filing; couldn't it be said that Shorewood east end residents aren't displeased with the representation they've received? You don't need to fix what's not broken. Very truly yours, ~i~ Pisula 26175 Shorewood Oaks Drive Shorewood, Minnesota 55331 Phone Fax Email (952) 474-1949 (952) 380-1158 jdpisula@ix.netcom.com ------ End of Forwarded Message 2 Jean Panchyshyn From: Sent: To: Subject: Pat Fasching Tuesday, April 09, 2002 8:20 AM Jean Panchyshyn FW: If Wards Are Chosen... -----Original Message----- From: Jim Pisula [mailto:jdpisula@ix.netcom.com] Sent: Monday, April 08, 2002 4:35 PM To: Jean Subject: If Wards Are Chosen... 08 April 2002 Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 . Dear Mayor Love and Councilmembers Garfunkel, Lizee, Turgeon and Zerby: If you MUST establish wards, I would strongly favor a delineation that maintains neighborhood boundaries (planning districts, right?) at the expense of exactly equal pops. (I presume the State provides such leeway even though the Federal government doesn't permit it in Congressional or state legislature seats.) I have no relevant opinion on implementation. Jim Pisula 26175 Shorewood Oaks Drive Shorewood, Minnesota 55331 Phone Fax Ernail (952) 474-1949 (952) 380-1158 jdpisula@ix.netcom.com . 1 Jean Panchyshyn From: Sent: To: Subject: Pat Fasching Wednesday, April 10, 20027:42 AM Jean Panchyshyn FW: More on Wards vs. At-Large -----Original Message----- From: Jim pisula [mailto:jdpisula@ix.netcom.com] Sent: Tuesday, April 09, 2002 5:14 PM To: Jean Subject: More on Wards vs. At-Large 09 April 2002 Mayor and City Council City of Shorewood .755 Country Club Road horewood, Minnesota 55331 Dear Mayor Love and Councilmembers Garfunkel, Lizee, Turgeon and Zerby: Something else to consider as you wrestle with this issue: If things are going as desired, busy residents are less likely to make time to participate in civil activities. They feel less need to add their voices to the chorus. Some of you ran because you wanted to make specific change in the status quo ante. The relevant issues could have been citywide, things that affected your neighborhood alone or driven by other factors. Regardless, you felt motivated to do something -- each of you got involved because you wanted specific changes made. .ince the east end has been relatively quiet and doesn't have any big evelopment proposals or intrusive highways or such activity on the horizon, it's less likely to generate individuals with a desire to act for change. When things are relatively quiet, other factors will affect residents' individual desire to serve. Given the community we live in -- suburban, pretty well off, etc. -- it's not unusual to have limited numbers of residents interested in serving. I'm certain that if a Cub store were proposed for the corner of Old Market Road and Route 7, you would have folks coming out of the woodwork ready to run for Council to stop it. Remember what happened in 1990 when Old Market Road was connected to Route 7? Two southeast residents ran and were elected to Council. Later, Jim pisula 1 April 8, 2002 Phone Comment from Jenny Brown 4560 Enchanted Point 474-1717 RE: Ward System She is concerned about whether or not an island person would be able to become elected to a ward, since their population is so small. She doesn't know if adopting a Ward system will give the island people any better opportunity for their voices to be heard. She feels they are an appendage. . . - . . ,~:., ----- Original Message ----- From: David McCuskey To: cityhall@acLshorewood.mn.us Cc: David McCuskey Sent: Monday, April 08, 2002 7:00 PM Subject: Proposed Ward System for City Council Elections To: Mayor and Council City of Shorewood, Minnesota From: David L. McCuskey 5250 Howards Point Road Shorewood, MN 55331 Telephone: (952) 474-5076 Fax: (952) 470-4490 Email: itrJ...9.Q!J.~ke.Y1..@mch~l.com Re: Proposed Ward System for City Council I respectfully urge the Shorewood City Council to reject both Options 1 and 2 and to choose, instead, Option 3, Le., no changes to the current election system. It has not been demonstrated that the current system is broken. There is no need to change it. After all, this is not New York City, Chicago or Minneapolis. Shorewood is not large, either in area or in population, and it and its citizens are relatively homogeneous, ethnically and economically. There is no reason to assume that a Council member from one part of the city would not able understand and address problems arising in some other part of the city. The present at-large system encourages candidates to develop a citywide viewpoint; a ward system would encourage narrow, parochial viewpoints. The present sytem allows the voters, if they are dissatisfied with the incumbents, to IIthrow the rascals out.1I That has, in fact, happened a number of times in the past, as anyone with historical knowledge of Shorewood could tell you. A ward system would be, in reality, an incumbent protection system. A ward system, coupled with staggered terms, would make it extremely difficult, as a practical matter, to effect meaningful changes in the makeup of the Council when such changes are needed. If you want a poster child for the ward system of city government, just take a look at the City of Minneapolis. Those who are familiar with how that city operates could tell you that it is probably the most disfunctional city government in the State of Minnesota. Over the years, Minneapolis city council members have proved to be the most petty, parochial, horse trading, turf protecting and politically vindictive public servants imaginable, and it is extremely difficult to dislodge them. The time has not come, and will probably never come, for the City of Shorewood to institute a ward system for the election of council members. Please, don It go there, if you are truly for good, responsible city government. Page 1 of 1 ~ Jean Panchyshyn ~__ __MM,h'M".M._ M' _M'M_"_ M From: Pat Fasching Sent: Tuesday, April 09, 2002 8:17 AM To: Jean Panchyshyn Subject: FW: city wards public hearing -----Original Message----- From: bob bye [mailto:bobobye@hotmail.com] Sent: Monday, April 08, 2002 6:28 PM To: cityhalI@ci.shorewood.mn.us Subject: city wards public hearing The establishment of a ward system for Shorewood is a very smart idea. It is time. It makes sense. Local, local, local, - community, community, community - It will enhance communication, which in turn, will strengthen neighorhood interaction. I vote to move forward to allow me and my neighbors to contribute to our local destiny. . Bob Bye 4810 Rustic way Scott Brown 4560 Enchanted Point Phone message 4/9/02 Re: Proposed Ward System . I think a ward system is fantastic, unfortunately it doesn't help out those of us on the island who feel underrepresented at all times. We think that whatever ward we have to be in should be smaller on the opposing side or else have the island in and of itself, and I understand that might require more wards to make it fair. Right now we are grossly outnumbered and underrepresented, but I like the idea of wards. Thank you. 4/9/02 ,. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: City Council Craig W. .Dawson, CitY.Administrator(:j) Jean Panchyshyn, Deputy City ClerlyJ) April 4, 2002 ~jr Public Hearing re: Establishment of Ward Election to City Council DATE: SUBJECT: . In 2000, the City of Shore wood sought special legislation to change election of members of the City Council from an at-large basis to a ward basis. One of the reasons in support of wards was to ensure that the broad (six-mile~wide) community be represented on the City Council. In the 2000 session, the Legislature enacted a law that would permit the City of Shorewood to adopt an ordinance to establish a ward basis for election to positions on the City Council. The Act further stated that the ordinance could accomplish a "staggered" term of offices - i.e., two of the four Council positions would be elected alternately at every general election. The mayoral office would continue to be a two-year, at-large position. . The Act did not specify when the City Council could consider such an ordinance, nor the first election at which it would take effect. The City Council did decide to consider the 2002 election as the implementation of the ward system. It has recently reviewed possible ward maps and ways to begin ward Council seats with staggered terms, but has not been able to take action until the new legislative and congressional districts were established. On March 19, 2002, the Minnesota Court- established districts placed Shorewood entirely within the 3rd Congressional District and Legislative District 33B. The Council is now following the statutory process wherein it must (a) hold a public hearing on new ward boundaries, and (b) adopt an ordinance by April 30, 2002, in order for the transition to a ward system be in effect for the 2002 elections. Wards (e:eoe:raphicallv): State law requires that wards be established that are 1) As even in population as practicable; 2) Compact; and 3) Contiguous Staffhas prepared several alternatives using "Maptitude" software from Hennepin County. The maps are organized on "census blocks", which are the smallest units that can be used for population counts. The possible four wards were also cognizant of "natural" boundaries. While the "ideal" population per ward is 1,850 residents (based on a City population of 7,400), through work session discussion Council believed that a variation of:t 10 percent would be practicable. -#- ~fI n t.J PRINTED ON RECYCLED PAPER Apri I ct lY1echi1, >( Public Hearing re: Establishment of Council Wards April 8, 2002, City Council meeting Page 2 ImDlementin2 Sta22ered System of Ward Elections: The City Council has reviewed many alternatives to accomplish a staggered system of ward terms. It directed that two be presented for discussion at the public hearing. Council has identified two principles in setting up the staggered system. . The Council has expressed a preference in a system wherein there would be a west ward and an east ward in each election. Assuming that the wards would be numbered One through Four from west to east, elections for Wards 1 and 3 would held together, and elections for Wards 2 and 4 would be held two years later. . . Incumbent councilmembers must, as a matter of law, be allowed to complete their terms. As a practical matter, the terms of Councilmembers Garfunkel and Turgeon may not be affected until the November 2004 election. . The two - actually three - options presented for consideration at the public hearing are: 1) Phase-in ward elections in 2002 and 2004. *Elect Wards 1 and 3 for four-year terms in 2002 -- Councilmembers Garfunkel and Turgeon would continue to serve on an at-large basis until their terms expire December 31, 2004 *Elect Wards 2 and 4 for four-year terms in 2004 2) Begin by electing all four council positions by wards at the 2004 election. *Elect Wards 1 and 3 to two-year terms in 2004 * Elect Wards 2 and 4 to four-year terms in 2004 *Elect Wards I and 3 to four-year terms in 2006 . 3) No change from the current at-large system of election *Take no action that would affect the 2002 or 2004 elections *Defer action indefinitely As a matter of information, should there be no candidates for a particular ward seat, the City Council would follow statutory provisions to make an appointment until another election can be held. City Council Action: The City Council should determine whether to close the public hearing, or continue it to April 22, 2002. The Council should provide direction to staff regarding preparation of alternate ordinances to effect the ward system. Specifically, this direction is needed for (1) the ward boundaries; and (2) the schedule to implement staggered terms. CHAPTER 257.:.....H.F.No. 2535 An act relatillg to local govemmellt; allowillg the city of Shorewood to provide for electioll of cOUllcil members from wards. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. CITY OF SHOREWOOD MAY ESTABLISH WARDS. The city council of the city of Shorewood may provide by ordinance for the election of city council members ~ wards. TheordiIiiiiiCe may also provide for staggering of terms. Minnesota election law, including Minnesota Statutes, sections 204B.l35 and 205.84, relating ~ wards, applies ~ this section. - Sec. 2. LOCAL APPROVAL. Section 1 is effective the day after the governing body of the city of Shorewood comp"'iieSWith Minnesota Statutes, section 645.021, subdiViSion! - - Presented to the governor March 9, 2000 Signed by the governor March 13, 2000, 2:05 p.m. . CHAPTER 258-S.F.No. 2554 All act relating to taxation; providing a one-time exemption from penalty for omission of the public advertisement requirement of the muh-in-taxation process for Wadena COlUlty. . BE IT. ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. WADENA COUNTY; LEVY AUTHORIZATION. For taxes levied in 1999 only, payable in 2000 only, the requirement under MinnesotastatuteS,SeCtlon27S:065,' SUbdiVision 7, that the county auditor must use the previous year's levy because of failure to complywith the reqiiIfements Of Minnesota StatiiieS,' section27'5.06S;- slibdiVfsion. Sa, does not apply to the levy of Wadenacounty. - -------- Sec. 2. LOCAL APPROVAL; EFFECTIVE DATE. Section 1 is effective upon approval by the Wadena county board and compliance with MiiUieSOta Statutes, section 645.021,SUbaiViSiOil!-- Presented to the governor March 9, 2000 Signed by the governor March 13,2000,2:05 p.m. New language is indicated by underline, deletions by ~ " Options for Implementing Staggered System of Ward Elections Option 1. In 2002, Ward elections held for Wards 1 and 3, 4-year terms Ward 1 Ward 2 Ward 3 Ward 4 Results in 2002 4yr 4yr Zerby not -- -- eligible to run 2004 4yr -- 4yr for Ward 2 -- Councilmember 2006 4yr -- 4yr -- seat in 2002 2008 -- 4yr -- 4yr . Option 2. In 2002, Elections remain at-large with 2-year terms. In 2004, Ward elections held for all 4 wards with staggered terms Ward 1 Ward 2 Ward 3 Ward 4 Elections 2002 Elections remain at -large in 2002 - 2 yr terms remain at-large in 2002 with 2- 2004 2 yr 4yr 2 yr 4yr yr terms. Ward elections begin 2006 4yr -- 4yr -- in 2004 with 2008 -- 4yr -- 4yr staggered terms. . . . ~ Mlnnewashta Church District Population 0.000 1877.000 1879.000 1967.000 1677.000 SHRW1 SHRW2 SHRW3 SHRW4 ! N W1P1 -Ward 1, Precinct 1 W1 P2 - Ward 1, Precinct 2 W2P1 - Ward 2, Precinct 1 W3P1 - Ward 3, Precinct 1 W4P1 - Ward 4, Precinct 1 City of Shorewood Ward Plan within 10% Population Deviation -1,850 27 29 117 -173 % Deviation -100% 1.46% 1.57% 6.32% -9.35% Map&.1 3I&ID2 . Current Council Members @ Current PoRing Sites * Potential Polling Sites- Ward 3 Minnesota Statute on Council Vacancies 412.02 City elections; officers, terms, vacancies. Subd. 2a. Vacancy. Except as otherwise provided in subdivision 2b, a vacancy in an office shall be filled by council appointment until an election is held as provided in this subdivision. In case of a tie vote in the council, the mayor shall make the appointment. If the vacancy occurs before the first day to file affidavits of candidacy for the next regular city election and more than two years remain in the unexpired term, a special election shall be held at or before the next regular city election and the appointed person shall serve until the qualification of a successor elected at a special election to fill the unexpired portion of the term. If the vacancy occurs on or after the first day to file affidavits of candidacy for the regular city election or when less than two years remain in the unexpired term, there need not be a special election to fill the vacancy and the appointed person shall serve until the qualification of a successor. The council must specify by ordinance under what circumstances it will hold a special election to fill a vacancy other than a . special election held at the same time as the regular city election. Subd. 2b. Inability or refusal to serve. A vacancy in the office of mayor or council member may be declared by the council when the officeholder is unable to serve in the office or attend council meetings for a 90-day period because of illness, or because of absence from or refusal to attend council meetings for a 90-day period. If any of the preceding conditions occurs, the council may, after it has by resolution declared a vacancy to exist, fill the vacancy at a regular or special council meeting for the remainder of the unexpired term, or until the person is again able to resume duties and attend council meetings, whichever is earlier. When the person is again able to resume duties and attend council meetings, the council shall by resolution remove the temporary officeholder and restore the original officeholder. . ~ DRAFT- CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 106 OF THE SHOREWOOD CITY CODE RELATING TO MUNICIPAL ELECTIONS Section 1. Section 106.01 of the Shorewood City Code is hereby deleted and replaced with the following: . 106.01: . BIENNIAL ELECTIONS: Pursuant to Minnesota Session Laws 2000, Chapter 257, the City of Shorewood shall provide for election of city council members by wards and may provide for staggering of terms. Minnesota Statutes sections 204B.135 and 205.84, relating to wards, applies to this section. The ward boundaries and staggering of terms shall be as follows: Subd. 1 WARD BOUNDARIES WARD 1 All of the City lying west of Cathcart Drive, north of Smithtown Road and west of Eureka Road, described as follows: Commencing at the point of the shoreline of Lake Minnetonka that intersects with the southerly boundary of the City, easterly to the intersection of Cathcart Drive and West 62nd Street, northerly along Cathcart Drive to its intersection with Smithtown Road, easterly along Smithtown Road to its intersection with Eureka Road, northerly along Eureka Road to the shoreline of Lake Minnetonka, westerly along said shoreline to the point of beginning; and Goose Island, Spray Island, Shady Island and that part of Enchanted Island that lies within the City limits. . WARD 2 All of the City lying east of Cathcart Drive, south of Smithtown Road, east of Eureka Road and north of Yellowstone Trail to the northerly City limits, described as follows: Commencing at the intersection of Cathcart Drive and West 62Dd Street, easterly along the southerly border of the City limits to its intersection with State Highway 7, easterly along State Highway 7 to its intersection with Yellowstone Trail, easterly along Yellowstone Trail to the ShorewoodJExcelsior City border, northerly along the ShorewoodJExcelsior City border to the shoreline of Lake Minnetonka, westerly along the shoreline of Lake Minnetonka to the Shorewood/Tonka Bay City border, westerly along the Shorewood/Tonka Bay City border to the shoreline of Lake Minnetonka, westerly along the shoreline of Lake Minnetonka to its intersection with Eureka Road, southerly along Eureka Road to its intersection with Smithtown Road, westerly along Smithtown Road to its intersection with Cathcart Drive, southerly along Cathcart Drive to the point of beginning; and including Duck Island, Frog Island, and Gale Island. SAMPLE ORDINANCE Page 2 WARD 3 All of the City lying east of the of the southerly border of the City limits and its intersection with State Highway 7, south of Yellowstone Trail, south of Radisson Road, and south of Covington Road, described as follows: Commencing at the southerly border of the City limits from its intersection with State Highway 7, easterly along the southerly border of the City limits to the southeast comer of the City limits, northerly along Vine Hill Road to its intersection with Covington Road, westerly along Covington Road to its intersection with Radisson Road, westerly along Radisson Road to the Shorewood/Excelsior City border, westerly along the Shorewood/Excelsior City border to its intersection with Yellowstone Trail, westerly along Yellowstone Trail to its intersection with State Highway 7, westerly along State Highway 7 to the point of beginning. . WARD 4 All of the City lying north of Radisson Road and north of Covington Road. Subd.2 A WARD MAP IS ATTACHED AS EXHIBIT A. Subd. 3 STAGGERING OF TERMS Effective with the 2002 Municipal Election, the following shall be the schedule for the staggering of terms to incorporate ward elections: (NOTE: Only one option will be listed) Option 1: 2002 Election 2004 Election 2006 Election Elect Wards 1 and 3 for four-year terms Current council members will continue to serve on an at- large basis to complete the remaining two-years of their four-year terms expiring December 31,2004. Elect Wards 2 and 4 for four-year terms Elect Wards 1 and 3 for four-year terms . or Option 2: 2002 Election 2004 Election 2006 Election Elections remain at-large in 2002, with two-year terms Elect Wards 1 and 3 for two-year terms Elect Wards 2 and 4 for four-year terms Elect Wards 1 and 3 for four-year terms Section 2. That this Ordinance shall be in full force and become effective on September 10, 2002 and for the conduct of the September 10, 2002 election. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of April 2002. ~ " ;,.. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 4 March 2002 RE: Ward Boundaries Relative to Planning Districts FILE NO. 405 (Admin) I The attached map illustrates the relationship between our current Planning District boundaries (12) and the proposed Ward boundaries (4)'. Given that the Planning District boundaries are geographically based and the Ward boundaries are required to balance population for voting purposes, the two maps relate remarkably well. If anything it may require the representatives from Wards II and ill to work together as issues arise in Planning Districts 5 and 7. . Staff agrees that what discrepancies do exist can not be avoided and will not adversely affect either planning or political issues (which we always keep separate). I will not be in attendance Monday night. If you have any questions relative to this matter you may call me at home 763-566-8355 on Friday or Saturday, or you can try my cell phone 612-865-3582 on Sunday and Monday. Cc: Craig Dawson Jean Panchyshyn n t~ PRINTED ON RECYCLED PAPER #5 ./ ~ 4 8 (Ward 3) 10 City of Shorewood Planning Districts in Relation to Ward Boundaries Planning Districts numbered 1.12 414102 PD..ward . . ]I '~ '" CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM DATE: April 16, 2002 RE: Mayor and City Council Members Jean Panchyshyn, Executive Secretary/Deputy Clerk8P Craig W. Dawson, City Administrator ex> ESTABLISHING PRECINCT BOUNDARIES TO: FROM: . Whether Council determines to establish ward boundaries or not, precinct boundaries must be established by April 30. Polling locations within the precincts need to be determined by June 11. Given that the population of the City has grown 25% from 1990 to 2000 (an increase of 1,483 people) it is highly advisable to redefine the precinct boundaries to allow for elections to be administered more effectively. Precincts are not tied to population size. Precincts may not be divided by an elective district boundary. The County and the State recommend that precincts be kept under 2000 registered voters. In redefining the precinct boundaries, Council would increase the number of precincts from four to five. The 2002 election budget is based on a five- precinct system. As proposed below, with the exception of the Islands, the population per precinct would be about the same for four precincts in 2002 as it was for three precincts in 1992. . . Precinct Plan - Should Council determine not to establish wards at this time, staff is recommending the attached resolution and precinct boundary map (Precinct Plan) be approved. This precinct boundary map labels the precincts 1-5 from left to right. This precinct boundary map follows the ward boundaries that Council previously indicated it preferred. . Ward and Precinct Plan - Should Council determine to establish wards at this time, staff is recommending the attached resolution and ward and precinct boundary map (Ward and Precinct Plan- Exhibit A) be approved. This map labels the wards and precincts from left to right, as follows. This ward and precinct boundary map is the same plan that Council previously indicated it preferred. Ward 1, Precinct 1 - WIPl Ward 1, Precinct 2 - WIP2 Ward 2, Precinct 1 - W2P 1 Ward 3, Precinct 1 - W3Pl Ward 4, Precinct 1 - W4Pl City Council Action The City Council may approve the resolution establishing precincts and appropriate boundary map, or The City Council may continue this item to a date no later than April 30, 2002. #. ~.1 PRINTED ON RECYCLED PAPER Apri I ad. fY\e.e.-h~, ~d-B " CITY OF SHOREWOOD RESOLUTION NO. 02 - A RESOLUTION ESTABLISHING PRECINCT BOUNDARIES WITHIN THE CITY OF SHOREWOOD WHEREAS, with the 2002 Redistricting, the boundaries of Legislative Districts 43A and 43B have changed; and WHEREAS, the City of Shore wood now lies completely within Legislative District 33B; and WHEREAS, the City of Shorewood population has increased from 5917 in 1990 to 7400 in 2000, an increase of 25.1 %; and WHEREAS, this increase in population has deemed it necessary for the City to add another precinct to create more effectively administered polling sites for its residents; . NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Shorewood hereby supports the reorganization of the precinct boundaries as set in the Precinct Boundary Description and Boundary Map attached hereto and made a part of this Resolution. BE IT FURTHER RESOLVED that said change shall take effect on September 10,2002. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 30th day of April, 2002. . Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk . . CITY OF SHOREWOOD RESOLUTION NO. PRECINCT BOUNDARY DESCRIPTION Precinct 1 Precinct 1 consists of those islands in the westerly part of the City, to include Goose Island, Spray Island, Shady Island, and that part of Enchanted Island that lies within the City Limits. Precinct 2 Precinct 2 consists of all of the City lying west of Cathcart Drive, north of Smithtown Road and west of Eureka Road to the westerly shoreline of Lake Minnetonka . Precinct 3 Precinct 3 consists of all of the City lying east of Cathcart Drive, south of Smithtown Road, east of Eureka Road and north of Yellowstone Trail to the northerly city limits, including Duck Island, Frog Island and Gale Island. Precinct 4 Precinct 4 consists of all of the City lying east of the southerly border of the City limits and its intersection with State Highway 7, south of Yellowstone Trail, south of Radisson Road, and south of Covington Road. Precinct 5 Precinct 5 consists of all of the City lying north of Radisson Road and north of Covington Road. ~ Mlnnewashla Chun:h * Potential PoRing Sites- Precinct 4 City of Shorewood @ Current Polling Sites Precinct Plan effective September 10, 2002 . . Map'.' 3Il102 . . ~ '-1\.-1 Mbmewashla Church W1P1 - Ward 1, Precinct 1 W1P2. Ward 1, Precinct 2 W2P1 - Ward 2, Precinct 1 W3P1 - Ward 3, Precinct 1 W4P1 - Ward 4, Precinct 1 District Population Deviation % Deviation 0.000 -1,850 -100% . Current Council Members SHRW1 1877.000 27 1.460/. SHRW2 1879.000 29 1.57% @ Current Polling Sites SHRW3 1967.000 117 6.32% SHRW4 1677.000 .173 -9.35% * Potential Polling SItes- Ward 3 City of Shorewood Ward and Precinct Plan effective September 10, 2002 EXHIBIT A