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100906 CC Reg AgP CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 9, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Lizee Turgeon _ Callies Wellens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, September 25,2006 (Att. - Minutes) B. City Council Regular Meeting Minutes, September 25,2006 (Att.- Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removedfrom the Consent Agenda. Comments can be taken or questions askedfollowing removalfrom Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing - No action required C. Accepting bids and awarding contract for 2006 pavement marking project (Engineer's memorandum, Resolution) D. Setting the Date for the Annual Appreciation Event (Att.- Deputy Clerk's memorandum) E. Water Contingency and Conservation Plan (Att. - Engineer's memorandum) F. Establishing an Absentee Ballot Board for the 2006 General Election (Att.- Deputy Clerk's memorandum, Resolution) G. Agreement for Financial Services with Northland Securities (Att. - Finance Director's memorandum) H. Authorize Expenditure of Funds for Replacement Slide Silverwood Park (Att. - Director of Public Works' memorandum) CITY COUNCIL AGENDA - OCTOBER 9, 2006 PAGE20F2 I. Authorize Expenditure of Funds for Traffic Counters (Att. - Director of Public Works' memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENT A TIONS 6. PUBLIC HEARING 7. PARKS 8. PLANNING - Report by Representative A. Outdoor Wood Burning Furnace Ordinance (Att. - Planning Director's memorandum, Draft Ordinance) 9. GENERAL/NEW BUSINESS 10. ENGINEERING/PUBLIC WORKS A. Change Order No.2 for Wedgewood Road, Mallard Lane, Teal Circle Road Rehabilitation Project, City Project 02-02 (Att. - Engineer's memorandum, Resolution) B. Change Order No. I for SE Area Well/Amesbury Well Interconnection Project and Appurtenant Improvements, City Project 05-05 (Att. - Engineer's memorandum, Resolution) C. Repealing Certain Traffic Restrictions - Broms Boulevard (Director of Public Works' memorandum, Resolution) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff B. Mayor & City Council 12. ADJOURN CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128' www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 Executive Summary Shorewood City Council Regular Meeting Monday 9 October 2006 At 6:00 p.m., an Executive Session will be held this evening (with food provided); and a Work Session will immediately follow the Regular Council meeting Agenda Item #3A: Agenda Item #3B: Enclosed is the Verified Claims List for Council approval. Staffing - no action required. Agenda Item #3C: We recently sent a request for quotes to four contractors that perform pavement marking services (primarily road striping.) We received one quote and are recommending approval of the quote. Agenda Item #3D: It is time to begin making plans for the annual appreciation event. Friday, December 8th is available and has been preliminarily reserved at the Minnetonka Country Club. This location has proven to be convenient and able to comfortably accommodate our group. Upon approval of the date and location of this event, a formal reservation will be made at the Minnetonka Country Club. Agenda Item #3E: The Department of Natural Resources requires that the City submit an updated Water Emergency and Conservation Plan every 10 years. The deadline for our submittal is October 15,2006. A draft ofthis document is provided for your information. Weare expecting comments from DNR, which may include mandated conservation measures. Once we receive comments, we will incorporate the changes into the plan and present the final version for Council approval. Agenda Item #3F: The Absentee Ballot Board consists of at least two election judges of different political parties. In the 2002 and 2004 Election, 6-8 election judges served in this capacity. Election judges have indicated to staff that it is very helpful to have the majority of the absentee ballot process completed prior to Election Day, as it saves a lot of time on Election night. State Statute has given municipalities the authority to establish an Absentee Ballot Board by resolution for this purpose. A draft resolution establishing an Absentee Ballot Board to "accept" and "reject" absentee ballot envelopes is provided for Council consideration. It is anticipated that the Absentee Ballot Board will meet on the Saturday prior to Election Day. ,,, J.J PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of October 9, 2006 Page 2 of2 Agenda Item #3G: As the City prepares to proceed with the issuance of$I,450,000 of water bonds on October 23,2006, the next steps are for the Council to approve the Notice of Sale and the financial services agreement with Northland Securities. Staff recommends that Council authorize the agreement so that the 2006 Water Revenue Bond issue can prepared. Agenda Item #3H: The park slide at Silverwood Park has a large hole in the slide surface. Public Works staff has boarded off the access for this slide while researching replacement equipment. A shorter slide was found that will match the existing mounting plates. The vendor for the equipment has quoted a price of$I,400.45 for a 6' Wave Zip Slide. Staffis recommending approval of the motion authorizing the expenditure of funds for a replacement slide for Silverwood Park. If approved, funding will originate from the Parks Capital Improvement Program. Agenda Item #31: City Staff often receives data requests regarding traffic volume and speed issues. Typically staff has utilized the City's speed radar trailer. This unit does have the ability to count cars, and record a single speed. Setup, maintenance, and repairs of vandalism of this unit has been intense. Thus, staff investigated several counter packages, both for price and the data requirements desired. Currently the city only has the ability to record one site in a single direction. Roadway Data is offering a package deal of four counters, which are vandal resistant, that would give the city the ability to log traffic through a route or neighborhood simultaneously, to get an accurate picture ofthe traffic patterns. The cost of the proposal for the four units is $1,880 (not including tax and shipping). Staff is recommending approval of a motion that authorizes the expenditure of funds from the equipment replacement fund for four traffic volume and speed counters from Roadway Data. Agenda Item #8A: At its last meeting the Council continued discussion of a draft ordinance regulating outdoor wood-burning stoves, pending two revisions: 1) tying the months of operation to the same dates that are protected under the Minnesota Cold Weather Rule (a copy of which is included in your packet); and 2) prohibiting the enlargement or extension of existing OWFs. Both ofthese changes have been made (see Section 1005.04 Subd. 5, and Section 1005.05 -last line). Agenda Item #lOA: Change Order 2 for the Wedgewood Drive, Mallard Lane, and Teal Circle project is related to a revision to allow for trench-less construction of a portion of the watermain to be installed as part ofthe project. The changes are necessary to reduce inconvenience to residents. Staff is recommending approval of Change Order 2. Agenda Item #lOB: Change Order 1 for the Connection ofthe SE Water System with the NE Water System project is related to revisions to hydrant locations and water services. The changes are necessary to provide improved operation of the system. Staff is recommending approval of Change Order 1. Agenda Item # 1 OC: On August 14, 2006, the City of Shorewood approved Resolution 06-060, setting in place traffic turn and through movement restrictions at the subject intersection. Based upon the most recent feedback, City Councilmember Callies has reported that the restrictions put in place cause more inconvenience than positive results, and has requested that the restrictions be removed. Staff agrees with the recommendation that the restrictions should be removed. A draft resolution repealing the restrictions is provided for Council's consideration. CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, SEPTEMBER 25, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Love called the meeting to order at 6:03 P.M. A. Roll Call Present: Mayor Love; Councilmembers Callies Wellens; Administrator Dawson; Public Works Director Brown; and 6:10 Burton; Gurney Lizee, Turgeon, and Director Nielsen; Absent: None B. Review Agenda as Motion passed 5/0. Lizee moved, Wellens seconded, 2. PROPOSED 2006 G.O. WATER Administrator Dawson stat proposed financing for have. The $ I Chanhassen, and Teal Project. was present to describe the any questions Council might following projects: Woodhaven Interconnect to the water portion of the Wedgewood, Mallard, funding analysis scenarios for IS-year and 20- 2006, was the date the bond bids would be received. the serVIce III coming to market scenanos were conse both scenarios was $1,450,000. The debt service would a small amount would be paid for with assessments. He City's existing debt was amortized over 15 years. He then explained raparound manner so they would blend in with the City's existing debt peaks and valleys with payments. He stated it was a good time to be steady decline in interest rates. He noted the interest rates used in the actual rates would most likely be lower. Mr. Eilertson explained there would be slightly higher annual debt service for a IS-year issue. The blended average interest rate for the IS-year scenario would be approximately 4.17%, and it would be approximately 4.35% for the 20-year scenario. Administrator Dawson stated during discussions regarding the Wedgewood, Mallard, Teal Project the question of a IS-year bond issue versus a 20-year bond issue arose. He explained assessment bonds could be issued for the water portion of that project, but it was not very efficient to issue bonds for $300,000, as the issuance costs would be significant. If Council chose to move forward with a IS-year bond issue, owners of assessed properties would have to pay $150 more per year than a 20-year bond. 1#2A I CITY OF SHOREWOOD WORK SESSION MEETING September 25, 2006 Page 2 of7 Mayor Love expressed concern with a 20-year bond issue, because of the 8 - 10 year turnover rate of houses in the City. Director Burton stated a IS-year bond issue would result in hundreds of thousands of dollars in interest savings over a 20-year bond issue. There was Council consensus to move forward with a IS-year bond issue. Administrator Dawson explained residents would have the opportunity~9paYtheir assessments in full at the start of the Wedgewood, Mallard, Teal Project or any time duril1g;itWproject; it was not possible to payoff only a portion of their assessment due to system constraifl~~iWfre~~Qr Burton noted there was no prepayment penalty. Mayor Love commented if all residents paidjiiheir ass(;)~sment early, the City would have to pay the interest. Councilmember Turgeon questioned what project(s) tll~t~xisting $344,000 annual~Qnd payments were for. Director Burton explained that amount was th(;)ip~Yment for prior issues whichiuqll,l,ded: the G. O. Water Revenue Bonds issued in 2005 for an amount6{i~J.5 milli?nHftsmall amount thatnemained from the 1996 revenue bonds; and a small amount from bonds~ha~had.~,t?t?n refinanced in 2003 because of low interest rates. Administrator Dawson stated the Well Construction and Engineering; Building Repairs; and the SE Area Water the 2005i~~h4 issues included: the Badger Field AmesblitYt1l\eplacement Controls; Amesbury Director Burton revenue bonds that million III outstanding water issue was structured such that the principal portion of the existing debt service had been until 2012). The City's overall annual bond with the $3 million level of water-bond debt service the City had. be evaluating the water rates in the near future to determine how they debt service total would be approximately $300,000 annually. Mayor Love perspective, now was to be mindful of the water rates. He commented, from an interest rate to invest in expansion of the City's water system. Director Brown stated there were a number of activities related to improving the water system that had been done: an expansion had been completed in the north east portion of the City; the quality of the water system facilities had improved significantly once the services were brought in-house; and residents had been provided the opportunity to connect to an improved water system. Unrelated to this agenda item, Dawson stated there may be consideration of refunding the 2002 and 2003 public safety bond issues. A reissue would result in an annual savings of approximately $36,000 for the fire bonds and $14,000 for the police bond beginning in 2009. He commented the interest rates were at a CITY OF SHOREWOOD WORK SESSION MEETING September 25, 2006 Page 3 of7 40-year low. He stated this topic would be presented to the EFD Board and the SLMPD Coordinating Committee for consideration. In response to a question from Mayor Love, Administrator Dawson explained approval from the EFD Board, the SLMPD Coordinating Committee, the EDA, and the Cities of Shorewood and Deephaven would be required to proceed with the refunding process. In response to a question from Director Burton, Mr. Eilertson explained Northland Securities would accept financing bids for a IS-year bond issue on the morning of October:H~, 2006, and the bids would presented to Council that evening for review and award. 3. CHANGES TO SICK LEAVE AND SEVERANCE BENEFITS Administrator Dawson stated the sick leave and severance bellefitwas the finallbenefit that needed to be addressed, based on discussions at Council that had be<tI1:~Wrted in 2005. Curr~m'y, when employees terminate their employment they are paid cash for on<tTtnird of the number of sickq~l;\'ye hours they had accrued in excess of 400 hours; that benefit was ryf~rr~a to as a seVyrance benefit an~:lr~he benefit was common in local government. He then stated the:$enFfits Cownmtee agreed it wOula be prudent financial management to cap the City's liabilities; therefqt~kit cqJl)~if:lered several alternatives that would be fair to both employees and the City. Dawson's September 21, 2006, memo cap an employee's sick leave balance at into deferred compensation and/or grant would be paid 50% of the their both the League of Cities regard to the handling this regard the alternatiM~~~ He explained the proposal was to 50%Of~he balance in excess of 800 hours terminatipn of employment, employees years of service. He commented the a wide degree of latitude with of the cap. The issue was for the Council (in employees. He also explained severance more tha cap depicting the financial impact for cap and a system for the three employees who had those would work down their sick leave hours to the be more cumbersome to administer. would be incurred by the City when the employee terminated would allow employees to accumulate as much sick leave maximum amount of severance they would receive upon Administrator would terminate the City had to record uncompensated absences as if the employee Councilmember Turgeon stated there was no cap on the accumulated hours; therefore, a severance cap needed to be established. She then stated the severance amount could vary based on years of service, with a cap on the amount of severance. For example, the cap could be 1200 hours and for 5 - 9 years of service the employee would be paid 25%, for 10- 19 years of service the employee would be paid 35%, for 20 - 24 years of service the employee would be paid 40%, and beyond that the employee would be paid 50%. She stated she did not have a problem with not having a cap on sick leave because there were extenuating circumstances where the hours could be beneficial to the employee (e.g., child care, spousal care, parental care, etc.). CITY OF SHOREWOOD WORK SESSION MEETING September 25, 2006 Page 4 of7 In response to a question from Mayor Love, Councilmember Turgeon stated she would prefer a severance approach based on years of service. Administrator Dawson stated the Benefits Committee had considered a graduated severance scale, but preferred 50% to keep it simple to understand. Councilmember Wellens stated with regard to the objectives of this benefit stated in the memo he was not aware of any employee using sick leave inappropriately. Administrator Dawson stated there were employees that had a very low number of sick leave hours in their to their years of serVIce. With regard to the statement in the memo "the City needs to be by the changes", Wellens stated the employees needed to be than comparable benefits. toward those affected and be offered no more Councilmember Turgeon stated if an employee address the issue. abusing sick should Mayor Love stated it was important to address the for some employees to use more sick leave than others. employees' benefits to taxpayers' there was He also stated he did not think a sick amount. Love then stated the approach differently. There could be sound reasons it would be unfair to compare the range of benefits taxpayers received. uestion at hand was the severance employees could be addressed Council member Wellens employees may use severance cap older could be misleading as those then stated he did not understand what value a had suggested the current policy would benefit be based on a graduated scale based on up to 960 all whose benefits were reviewed had a cap on the amount of Benefits Committee's recommendation should be considered. Mayor Mayor Love suggested refine its recommendation. reach an agreement on the direction, and the Benefits Committee could Councilmember Wellens stated he would prefer the sliding scale approach. Administrator Dawson stated he strongly supported an approach that capped the severance amount, but not necessary the hours accumulated. Mayor Love agreed. There was Council consensus not to cap the sick leave hours but to cap the severance amount, and to ask the Benefits Committee to come back to Council with a recommendation for the severance benefit. CITY OF SHOREWOOD WORK SESSION MEETING September 25, 2006 Page 5 of7 4. REQUEST FOR DEER REMOVAL Administrator Dawson stated the City had received a written request from the Minnetonka Country Club to "issue a permit to eliminate the deer problem". He commented the City had received verbal requests before, but it was the first time the City had received a written request. Dawson explained that deer were resources of the State of Minnesota, and the management of deer was regulated by the Department of Natural Resources (DNR). The State deer populations through hunting, and anything that happened outside of hunting required a permit from the DNR. Dawson went on to explain that a City-wide deer management would have to contain the following key components: to the DNR for approval Dawson explained the the use of any gun duties. Therefore, to be empowered to be . The management plan must be participation. An aerial census must be conducted when the leaves were was on the ground. An aerial census called for localized such as golf course. III a process public . Dawson stated cities typically contract explained Deephaven live-trapped the deer, Other cities had used to dispatch the deer. He removed from the live traps. prohibited hunting or trapping, and prohibited officers who were performing his or her official and the SLMPD Chief of Police would have weapons for a deer-management program. with regard to the request. in favor of firearms being used on the Country Club golf and Minnetonka had netted the deer and then shot them at stated she owned a house on a five-acre lot in Duluth located approximately University of Minnesota Duluth Campus. The deer droppings on her property and extremely extensive. She explained an effort had taken place near her property last year to the deer population using the bow-hunting method. She noted she did not allow that activity to place on her property, and she did not support hunting on her property. She stated three bow-hunters hunted around her property, and there was an approximate 50% reduction in the deer population in that area. She commented the program did not reduce the overall deep population in the greater area around her property; the reduction program was focused on nine areas that had the greatest need. The 2005 reduction program covered an area 9,500 acres in size; and the 2006 program would cover an area that would be 20,000 acres in size, with the number of hunters participating the effort would double in size. Ms. Davis stated she has had dogs that have had Iyme disease, dogs that have had heartworm, and a dog that had leptospirosis. She explained the majority of veterinarians never had a patient with leptospirosis CITY OF SHOREWOOD WORK SESSION MEETING September 25, 2006 Page 6 of7 during their entire career; and veterinarian she took her pets to saw a dozen animals per week with the disease. The veterinarians in that area were vaccinated to protect themselves against the disease. She went on to explain leptospirosis was borne in the feces, and it was an intestinal disease that caused kidney failure. She provided Council with articles from OSHA and the Center for Disease Control regarding leptospirosis. Ms. Davis stated the veterinarians had asked her if she had taken her dog to dog parks; the veterinarians called leptospirosis the dog-park disease because of the deer and raccoon feces. She commented she was surprised at the extensive measures the City's residents took to plants from the deer population. She stated the deer population had doubled in the part of which she resides. Councilmember Callies stated she had received complaints other animals. She questioned if the Planning Commission would prohibit that type of activity. who fed deer, geese, and an ordinance that In response to question from Councilmember regulation regarding the feeding of those types attempting to stop residents from doing so, though Councilmember Lizee stated the only deer stated she also agreed the destructive animals. She the City would need to Mayor Love stated a resident had questioned if the City did not think the City had an ordinance that, but He stated he felt his response was to which he responded he did have an over population of deer. not to pursue a deer feeder. the automobile. She then safety issue, and deer were eventually become a problem undertaken to discourage feeding deer. Ms. Davis stated a Minnewashta. every year between the Arboretum and Lake In Administrator Dawson explained Council deer management plan should be pursued. site-specific plan, as it would be a learning experience for the the feeding of deer and geese could be used to site-specific plan for the Minnetonka Country Club would not address lived as the deer were not living on that property. Mayor Love stated the plan. plan would be the first step toward having a City-wide management Administrator Dawson stated once Council had provided direction, Staff would be in contract with the DNR regarding specifics of how to prepare and conduct the site-specific deer management plan. Councilmember Turgeon stated she preferred bow hunters be used to dispatch the deer. Mayor Love, on behalf of Council, directed to direct Staff to prepare a site-specific plan for review and discussion at a future Council Work Session. CITY OF SHOREWOOD WORK SESSION MEETING September 25, 2006 Page 70f7 5. ACTIVITY INDICATORS This item was moved to an October 23,2006, Council Work Session agenda due to lack of time. 6. OTHER None. 7. ADJOURN Turgeon moved, Lizee seconded, Adjourning the City Council 2006,6:57 P.M. Motion passed 5/0. Meeting of September 25, RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Mayor ATTEST: Craig W. Dawson, City CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 25, 2006 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Acting Mayor Lizee called the meeting to order at 7:05 P.M. A. Roll Call Present. Acting Mayor Lizee; Councilmembers Callies, T$rgeon, Dawson; Associate Attorney Mayeron; Nielsen; Director of Public Works Absent: Mayor Love Administrator Planning Director B. Review Agenda City Council Motion passed 4/0. Callies moved, Wellens seconded, 2. APPROVAL OF MINUTES A. Meeting 2006 City Council Regular Meeting Minutes of 3. the Motions contained on Consent Agenda & A. Claims List B. C. Expenditure of Funds for a Service Counter Security Window at City Hall D. Adopting RESOLUTION NO. 06-072, "A Resolution Approving a Supplemental Agreement 7A for the County State Aid Highway 19 - Smithtown Road Intersection Improvement Project, City Project No. 97-07." E. Adopting RESOLUTION NO. 06-073, "A Resolution Accepting Public Improvements in the Plat of Park view Crossing Addition." 1#2B I CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 2 of8 F. Petition for Connection to City of Minnetonka's Municipal Water Service for 5490 Vine Hill Road Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters of the floor presented this evening. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC HEARING None. 7. PARKS A. Report on Park Commission Meeting 13,2006 Commission Chair Davis reported on Park Commission meeting (as detailed in subcommittee for the Winter Community 2006. She noted she was continuing her attempts the September 13, 2006, stated the Commission's Excelsior on September 27, off-leash dog park. Acting Mayor Lizee Event. efforts on the Winter Community Commission's consideration of a partnership 8. considered and actions taken at the September 19, 2006, in the minutes of that meeting). Planning Acting Mayor wood-burning the Commission on its efforts to date with regard to the use of outdoor Director Nielsen stated Planning Commission had expressed concerns with its ability to complete a draft of text amendment for nonconforming accessory structures by the deadline for the December II, 2006, City Council meeting. The Commission wanted sufficient time to prepare a quality text amendment. Acting Mayor Lizee stated the work the Commission had already completed appeared to provide a sound foundation for the preparation of a text amendment. In response to a question from Acting Mayor Lizee, Administrator Dawson stated the City had not received a letter from the Petersons authorizing a continuance of their C.U.P. request for accessory space CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 3 of 8 in excess of 1200 square feet. Director Nielsen explained the time frame for the Council to act on the C.U.P. was 120 days. In response to a request from Acting Mayor Lizee, Director Nielsen stated he would remind the Petersons of the need for an authorization letter. A. Outdoor Wood Burning Furnace Ordinance Administrator Dawson stated the issue of outdoor wood-burning furnaces (QWFs) had been brought to Council's attention in June 2006. Council had since directed the Plannil1gi'@ommission to review the City's nuisance ordinance relative to smoke emissions and the use of o4~o6or wood-burning furnaces (it had not requested the Commission to consider regulations with ryga~q recreational fires, indoor fireplaces, or indoor would-burning furnaces). Director Nielsen stated a great deal of research had beel1106rrewith regard:tf~IQWFs. The research validated there was an issue with the amount of poIl4~l;lnts generated by OWFsj;~ielsen stated the Commission (based on the City Attorney's opinion)~~q decided i~ was more appr6RniFt~Kto draft an ordinance regulating the use of OWFs with extremelY stri(m~tandard~~than it would bet~:ban the use of OWFs entirely. Some of the standards included were: alillm~JWlnust have an approved listing by Underwriter's Laboratories (UL); they must be installed accqrR;pg to the manufacturer's installation instructions; they shall comply with emiss'~I1standards promulgaf~q by the Environmental Protection Agency (EPA) and the Minnesota Pollution~Rtltm;li;~gency (MPCA~~nft~~.~ust be located on lots that were a minimum of three acres in size; their mFtximmMlypimney height:qq4ld not be greater than 40 feet; and they could not be operated during the nl'~~ths dfHHn~I:;-:Septeniber. Existing OWFs would be "grandfathered in" provided they were legally in~tall~~pcon1plir9;ff!ith the EP A and MPCA standards, and were only operated stateawonths of operation. Nielsen then stated noted much of the and the standards in the practices. unanimousJyi:recommended approval of the draft ordinance. He was takenlfrom the State of Wisconsin's model ordinance; consis~~iit with the Wood Burning Industry's best-burn research it had conducted. resident) explained that her son, who was a friend of the Pahls' son, staying at the Pahls' house over the weekend. Each Monday morning her son headache, and stomach ache. She would also have a headache after spending a few house. She explained that went on all last winter. She then stated it wasn't until spring she was outside at the Pahls' house and a cloud of smoke came over her that she realized what the illnesses. She also stated she thought Mr. Quast burned more than wood in his OWF. She the Pahls had to run their air conditioner during June 2006 when Mr. Quast was using his OWF because of the smoke emissions. Steven Pahl, 24860 Smithtown Road, stated he had observed two Planning Commission meetings where the topic of OWFs had been discussed. He stated some of the Commissioners had expressed a desire to place a ban on the use of OWFs; instead the Commission had drafted an ordinance strictly regulating the use of OWFs (per the City Attorney's recommendation). Mr. Pahl questioned why the City's nuisance ordinance was not sufficient to ban the use of OWFs because of health concerns. He stated there were been two complaints filed with regard to Mr. Quast's use of his OWF where the SLMPD officers did smell smoke. He had hoped the Commission would have banned the use of OWFs. CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 4 of8 Mr. Pahl stated he understood Mr. Quast did have rights that had to be respected, but not at the expense of causing health issues for Mr. Quast's neighbors. He explained he had great concerns that the increase of Mr. Quast's OWF chimney height would not alleviate the smoke emissions problem. He noted the type of fire Mr. Quast burned in his OWF was a smoldering fire which generated a great deal of smoke; it did not burn like a fireplace fire. He stated the fire never got hot enough for the smoke to rise but a few feet above the top of the chimney. He also stated the manufacturer of the type ofOWF Mr. Quast used had a 60-foot chimney on his OWF, yet the manufacturer had received complaints about emissions. He went on to state both the manufacturer and a NESCA report stated the OWF did not comply with EP A standards. He recommended the City also address the issue of indoor wood-burning furnl;lces (IWFs), as a complaint had been filed regarding the emissions from an IWF. Acting Mayor Lizee stated she was not aware there had been a complai11tmllfd for the use of IWFs. In response to a question from Acting Mayor Lizee, Associatet-ftjttorhey Mayet'qn~fated the concern with placing a ban on the use of OWFs was there was a greatttw?potlfl1tial for a chalIyJ1ge to ban, with the challenge stating a ban was not related to the informatioqthe City had and the bafir~~fi~eded the City's authority. The City would be more susceptible to an q~;F operatofphallenging a ban;.?~~iW()).lld be much easier to enforce the proposed ordinance. In therefore, if the use ofOWFs was Administrator Dawson noted Mr. Quast had legally installed banned the City could be subject to a Associate Attorney MayerOll noted the and MPCA standards. OWFs comply with EPA Councilmember Turgeon EP A and MPCA explained the with an ordinance equipment to assess OWF if an OWF complied with to do so. Associate Attorney Mayeron manner as other complaints for nonconformance the MPCA had both the expertise and Mr. Pahl stated that in a letter, Central Boiler of OWF Mr. Quast used) stated the OWF did not comply Councilmember Wellens and Councilmember Turgeon, Director clearly defined out-of-doors. stated the smoke emissions from Mr. Quast's OWF did cause as well. The emissions entered the Pahls' home through the windows. She stated the smoke the health of her son. She invited Council to experience the effects of the smoke when Mr. Quast's OWF was in use. She then stated her family's rights were being violated. She asked Council to consider a ban on the use of OWFs for health reasons. She commented her son can no longer be around a smoldering bonfire, because of his long term exposure to Mr. Quast's OWF's smoke emissions. In response to a question from Acting Mayor Lizee, Director Nielsen stated the draft ordinance could be modified to exclude the extension or enlargement of an existing OWF. He noted Mr. Quast's OWF was already a nonconforming structure. CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 5 of 8 Councilmember Turgeon questioned if the months-of-operation standard should be modified to be consistent with the time period utility companies used where they could not terminate a utility service for nonpayment. Councilmember Callies stated Minnesota Law had established criteria for nonconformance uses, and she suggested the ordinance be consistent with those criteria. She commented if there was too much detail in an ordinance it could potentially conflict with future changes in State Law and be difficult to correct. Discussion ensued with regard to the allowable months of operation. Director Nielsen clarified the ordinance regulating the use of OW~~Was a separate building code ordinance and not a zoning code ordinance; therefore nonconforming;Us~~;\Vould not be included in the ordinance. He explained the months-of-operation standard was takflftfrom(~!rq?nsin's model ordinance. He stated he would research the State guidelines for determini~p:wh~n a utilityiq~:mpany could terminate a utility for nonpayment, and report back to Council with tha.tiinformation. Turgeon moved, Wellens seconded, continning th~nt~0iew of tb~ outdoor wood;..flHH;~ing furnace ordinance to an October 9, 2006, Council meeting~ Motiq~passed;4IQ. Mr. Pahl questioned what type of help he could expect from tl1~lm,ty if Mr. Quast used his OWF before October 9, 2006. Administrator Dawson e~p\a.ined Mr. Pahl shou\~n.9~ntinue to report complaints for a smoke nuisance issue. Mr. Pahl questioneCHI~~mi;wany complaintsN1~Hldfleed to be filed before the OWF would be shutdown permanently. Admi~istra.~~0iI?~;vson stated. i1;!twas determined there was a violation of the nuisance ordinance, the violator would b(:l pinrI1 a defined period of time to abate the nuisance; if the violator did not abate the nuisa.l1ce the viola.~j~11 would be handled through a legal process. Mr. Pahl questioned Mr. Quast continue about P:9ssible repercussions to the City from him should the healtl1;issues it created. ordinance was adopted, then Mr. Quast could installed and he adhered to the specified months- to determine whether or not Mr. Quast's OWF complied understood Mr. Pahl's concerns, but this discussion was not a public previously. 9. None. 10. ENGINEERING/PUBLIC WORKS A. Approve Change Order #1 for the Wedgewood Drive, Mallard Lane, and Teal Circle Improvement and Appurtenant Works Project Acting Engineer Gurney explained Change Order # I for the Wedgewood Drive, Mallard Lane, and Teal Circle Improvement and Appurtenant Work Project was related to a revision of the pipe used for the channel crossing located behind the homes on the west side of Teal Circle. The existing pipe was a CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 6 of8 corrugated metal culvert that conveyed runoff to the north under Wedgewood Drive. The plan specified a new concrete round pipe based on a height of pipe that had been measured as 24 inches. During construction staking it was discovered the pipe was actually an arch pipe. Because arch pipes were larger, a 36-inch equivalent diameter arch was necessary. The changes necessary to replace the culvert with a storm sewer of equal capacity would result in an increase in cost of approximately $17,947.60. In response to a question from Councilmember Turgeon, Gurney explained the increased cost would be funded out of the Storm Utility Fund. Director Brown stated Staff tried to ensure each project segment was funded out of the appropriate fund; and the assessment portion of project was solely for watermain improvements. In response to a question from Councilmember Wellens, Director ~JJtow>>.~xplained the City's records (e.g. drawings) were quite accurate. Turgeon moved, Wellens seconded, Adopting RESOliUTION NO. 064074, "A Resolution Approving a Change Order 1 for the WedgewomrUrive, Teal Circle,ra'<<~ Mallard Lane Improvements and Appurtenant Work, City Proje<;~rlN9' 02-02." Motion passed 4/Qi: B. Rescinding Award of Contract fat .the Chanhassen/Woodhaven Well Interconnection Project, City Project 05-11 Director Brown explained on August 29, 200~Prm~mlr~iI had authorize~:~~leMayor and City Administrator to enter into a contract with the firm AB EnvihonJ1t!.~n \.to carry out th~;(Dhanhassen/Woodhaven Well Interconnection Project. AB Environmental wa~notiRfir~hat actioJ'lon August 30, 2006. He also explained the contracts were not returned to the()rfific~!$> WSn:{~f.~;.Associates (acting on behalf of the City) until September 18, 2 rI1f:~flflition, the ceJ1:I~cates of ins~rance or bonds were not provided with the transmittal. That la~hr ctiOflj~pically indic~~~d the contractor was having difficulty obtaining proper bonding or insu......J1..rll.....n.........c.........e......as requir..~......a... by the contrac..r..t.... Because of the delay and lack of certificates or ..{>C':;"."':'."'..,..., ."" '.""..,..,, _._,_, bonds, additional backgr()~nflrehec~~on AB Environwental were conducted. (He noted the initial references provided by the comm~~W;ffflflm~~.il1dicateqanything out of the ordinary.) Little was found in the way ofba9~gr().l\I'm1.for AB El1y;ironmental; . ,.-'.X/X/XXX.,',.,', Direct~mWf~wn went6k;~~I!~tplainH(r~Ri~~~f the "red flags", Staff proceeded with a preconstruction confyren~Ah~n September 19?1m?06, wit~Hv~presentatives from the small utility companies, the City of Chanhassenm~SB and Asso9~nl~s, Ac~ing Engineer Gurney, the Director of Public Works, and AB Environmentlllli.t?~ring the meIT~:ing AB Environmental failed to engage in the conversations, or to provide any inf<Drnwntion that mas helpful in determining its plan for carrying out the contract or procedures. After m~m~peci~;J1 questioning, it became suspect as to whether AB Environmental had the capability or resource~m~fmired to perform the project. In accordance with the proposal form, Staff requested additional inf6~1\Uation from AB Environmental representatives. Director Brown then explained that one hour after the meeting, Acting Engineer Gurney received an e- mail from AB Environmental which stated it would not provide the bonding, as required by the contract, until the City had executed the contracts. Director Brown went on to explain after further investigation Staff determined that AB Environmental was a startup firm. The owner had previously done business under another company name, for which Staff rechecked references. The original company had a history of defaulted contracts, failure to perform on contracts, poor workmanship, and irresponsibility. The original company was bankrupt. CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 7 of 8 Director Brown stated Staff recommended the award of the contract for the project be rescinded based on Section 17 of the Contract, Failure to Execute Contract. He explained that based on the timeframes necessary to get revised contracts, bonding, and insurance for the next lowest responsible bidder and because of the equipment required, it would not be possible to commence with the contract and get the improvements completed prior to the end of the 2006 construction season. The project would be re-bid in the spring of 2007. He stated AB Environmental inquired as to when the project would be re-bid, and if it did re-bid the project he would recommend the bid not be considered. Director Brown noted there was risk of delaying the project because of .~he vulnerable state of the Woodhaven Well. He stated Chanhassen had committed to providing aS~\$tahce to the City should the well fail. Acting Mayor Lizee stated she had respect for Director Brown's quality of information he provided to substantiate the commended him for the Turgeon moved, Callies seconded, Adopting RESOLUOOION NO. 06-075, "A Award of Contract for the Chanhassen / Woodhaveri No. 05-11." Motion passed 4/0. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson stated an EFD Board at the East Side Station. P.M. September 25,2006, Director Brown stated before the Tonka Wedgewood Drive. it.) He explained there was he hoped it and Dawson to appear with him a temporary access road to Lilah Lane off of made the same request and had been denied to present to the City of Tonka Bay which may consider the request more favorably if the request entire length of the project. Director identified another solution to the problem last week. He stated there had already it was very difficult for public safety vehicles to navigate the construction reaffirmed the need to open up the access. Staff had requested the contractor to revise approach. A large change order had been prepared for that change, but the contractor was to do it the revised way. The revised method would have allowed access to be maintained the day except for very limited time periods. Staff then asked the contractor to consider directional boring. Staff was assessing the time that approach would save, and whether or not it would allow the roadway access to remain open the majority ofthe time. Director Brown then explained Tonka Bay residents had concern that a temporary access would eventually become a well known route to access the end of Wedgewood Drive. Staff suggested the City approach Tonka Bay with the idea to plant trees at the temporary access once it was no longer needed. In response to a question from Councilmember Turgeon, Director Brown explained the public safety organizations stated they would use the trail if absolutely necessary. Using the trail on a regular CITY OF SHOREWOOD REGULAR COUNCIL MEETING September 25, 2006 Page 8 of8 temporary basis could be a liability issue because the 10 - 11 foot trail would be used for both vehicles and pedestrians. Acting Mayor Lizee supported the decision to re-approach Tonka Bay on this matter. Councilmember Wellens questioned if the City may want to re-approach Excelsior about a possible interconnection with Woodhaven Well considering the project had been delayed. He noted an Excelsior interconnection would have been less costly than the Chanhassen interconnection. Administrator Dawson clarified Excelsior did not move forward with the interconnection because believed it did not have sufficient storage capacity. Director Nielsen stated there had been an incident around Septemb~r!1~,g006, where a contractor had used the Grant Lorenz fire lane to access private property for a dpirap jooHWhe contractor was cited for eight City violations because of the incident. Staff recommepgedgiving theS:Rptractor a right-of-way excavation permit, and requiring the contractor to restore th~lfitelane to City specifications. He noted the City Attorney was pursuing a formal complaint against th~lc6ntract for the eight Cityyiqlations. Director Nielsen suggested the City place a barrierfuad~!~om bol!~tHs across the fire vehicular travel on that fire lane. to prevent In response to a question from Acting bollards on that fire lane only. Lizee Nielsen stated there was a recommendation draw attention to the fire lanes. Director NieIS~ni~.tated the current plan was to place prefer alltIi~(f'jre lanes be handled the same. forward aspai't (of the fire lane study to not 12. permit, and construct a bollards There was Council barrier on the fire lane. B. the Regular City Council Meeting of September 25, Christine Christine Lizee, Acting Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk Prepared by: Date: Michelle T. Nguyen, r.~ccounting Clerk Reviewed ;;;;lrJ7Jl7tl". ;J?1~Anv ( I/T,tj Date: Bonnie Burton, Fi nee Director PAYABLESAPPROVALS For 10/9/06 Council Meeting Approved by: Crai wson, City Administrator Date: ~' I Prepared by:/I//;~ ~-~rf1/f: Date: Michelle T. Nguyen~Sf. Accounting Clerk Reviewed bY~1)1J/J :;f!;, I~ (/lI/lflv) Date: Bonnie Burton, Fi ce Director PAYROLL APPROVALS For 10/9/06 Council Meeting Approved by: Craig son, City Administrator Date: MEMORANDUM TO: FROM: DATE: RE: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 Mayor and City Council Craig Dawson, City Administrator Steve Gurney, City Engineer October 9,2006 A Resolution Accepting Low Bid and Awarding Contract to Successful Low Bidder Attachment 1 is the only quote received for the 2006 Pavement Marking Project. The first page is a quote from Twin City Striping to do the line work. The unit price of $0.08 per foot extends out to $8,131.20 for the 101,640 lineal feet of striping scheduled to be done this year. The second page is the quote form a sub-contractor to paint the pavement markings such as crosswalks, stop bars and turn arrows. The price for this work is $2,489.00. The total amount for this work is $10,620.20. Recommendation Staff is recommending the contract for the 2006 Pavement Markings be awarded to Twin City Striping in the amount of $10,620.20. A resolution is attached for your consideration. ,,, f' t PRINTED ON RECYCLED PAPER ... P.0l ',' "!.;,;:;,,i:..::;:_____''''''"'_.LI! ~. ~ - .PQ~] ;.I~~il t~ 11 p II \ I ! J ~'1f i QUOTATION TWIN CllY STR1PING 1846 - 11 OTH STREET S.L OELANO MN 55328 "7 S-:;.. ~'955.3303 :~'~~.":~~~O 5"i/(J t;' 191 ; \i .t,~~..T ..- ......... ;i '. ....fL1f5 Ct/vPTIZ-Y t2w e . ,>:..,,~'2iJlt;ii.G.fA./llOb (4# f) -33 t JlJ\lV'\)wA!'"'' ~I ry ".c;YIZ-e t:'-I!;;, , .., d ,QV PlIol\;~it1 ..' .'i q6-"J--Y71t'~6,;).-6b_.F 'f7'1-f)/rK:> ~!. ..'.... .1;' WE ARE PLEASED TO QUOTE THE FOLLOWING PRICES OATli 1 ').- 7 /, " ""'<l''''lItpnillJ '. ~ l"fI/olQ ; 'U 1.1 l~ f'f TW T ~ ~'lj Ii ;,tI11 ~~j H ji .J ~....".. - -.. - - 1\ 'l~M DESCRIPTION QUANTITY UNIT UNIT $ AMOUNT ,....k~ $ PRICE Ii V"i '! ,,,"~=4___ I ':~ \ <"~'. , " . 'i .,~........" ......... fA"" I.., 'i;~-..(i 'iI,~ 11 ,.........--- . fi :::5r~1 'PI Nt? .,.:)~ ..+ ,...-........-. 'iet~fJW AtV() /1/JI/rc L/;v?5 t,F 0'3 '" '11"')\ ,., ~t>'~l.it r ;,. .- '"\'", > -- - ._- .ii.-I....~~.. i h .., '~'TH !~i,jr:1~> ~ . (, 11 Jr;l ; .~ ..: S ie:v e: t;v A- ;v&~ ,"",,'J. ,~ .,~ i: . "!. . ,- "l",..._..r:~;( .~ TOTAL. ;:, 11A /~ --- AMOUNT SIGf~ TURE A"~ ',' : "............. ;!. ......~ . rh",,"~A !,.I.........", i , r' .- , i~ }..,..... .:..........." ',. , ....,... ,. i...........M i . I , t ..^~. i i f \:" TlTl::_ ~ OWNER~ ~. '.,t..~':';...... ~--~ -...o-.Il.ttU~i,1.':?~. . . Attachment # 1 09/28/2006 THU 14:08 FAX @002/003 PAINT -A-Lot 14956 96th 81. NE otsego, MN 55330 Phone 763-477-8583 Fax 763-241-1315 Estimate Number: E132 Date: September 27, 2006 Ship To: Attn: Steve Gurney City of Shorewood 5755 Country Club Road Shorewood, nm 55331 ..... .,..--- " .. PO Number Customer # Service Rep. n" ..... n. ...-. - .. ..~,_. ,.,......... Rob Skurka .~...-.... , ."'- .... .....~_._.. ....-..-..'......,". ,... .,... . TI=,r.~ Description Quantity Price/Rate Amount _._......... ,.,.......1..._.. --...."'\..,......-...,..... To provide pavement markings; left/right 2,489.00 and bi-directional arrows, 6" crosswalk bars and 3'x6' crosswalk blocks, stop bars, and cross hatching_ At locatious #24,25,26,27,28,29 from proposal form. Markings to be painted in wh ite and yellow. Feel fl"89 to call with Olny <1l.1mlol1$, Thank You. Rob Skurka ... . . ....- ......---.,...., .... ",'. ,..... .n Total $2,489.00 CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2006 Pavement Marking Project WHEREAS, pursuant to a request for quotes for local improvements designated as 2006 Pavement Marking Project, City Project Nos. 06-04, a quote was received and opened on September 28, 2006; and WHEREAS, the City Council has determined that Twin City Striping is the lowest bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shore wood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Twin City Striping, in the name of the City of Shorewood, Project Nos. 06-04 according to the plans and specifications therefore approved by the City Council on file in the office of the City Administrator/Clerk. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of October, 2006. Woody Love, Mayor ATTEST: Craig Dawson, City Administrator/Clerk CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years · 1956 - 2006 MEMORANDUM DATE: October 3, 2006 TO: Mayor and City Council Members FROM: Jean Panchyshyn, Deputy Clerk cc: Craig W. Dawson, City Administrator RE: Annual Appreciation Event It is time to begin making plans for the annual appreciation event. Friday, December 8th is available and has been preliminarily reserved at the Minnetonka Country Club. This location has proven to be convenient and able to comfortably accommodate our group. Upon approval of the date and location of this event, a formal reservation will be made at the Minnetonka Country Club. Council Action A motion setting the date of Friday, December 8, 2006, for the annual appreciation event to be held at the Minnetonka Country Club. ,,, " . PRINTED ON RECYCLED PAPER ..,. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years ~ 1956 - 2006 MEMORANDUM DATE: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Public Works Director Steve Gurney, Acting City EngineerY October 9, 2006 TO: FROM: RE: Water Emergency and Conservation Plan Minnesota Statutes 103G.291 require all public water suppliers that serve more than 1,000 people to update and submit to the Department of Natural Resources (DNR) a Water Emergency and Conservation Plan. Attachment 1 is the draft of our plan that will be submitted to the DNR for review. There may be some modifications to the plan before the October 15,2006 deadline, but the majority of the plan will stay the same. Once DNR has reviewed the document, there will most likely be revisions based on their comments. Specifically, they will be mandating conservation measures. At this time, we are providing you, for your information, a copy of the draft plan that we will be submitting to DNR. The review will be at DNR's discretion, but once we have received comments from them, we will revise the document and present it to the Council for adoption. ,,, ~ , PRINTED ON RECYCLED PAPER ..,. iF DEPARTMENT OF NATURAL RESOURCES - DIVISION OF WATERS and METROPOLITAN COUNCIL WATER EMERGENCY AND CONSERVATION PLANS These guidelines are divided into four parts. The first three parts, Water Supply System Description and Evaluation, Emergency Response Procedures and Water Conservation Planning apply statewide. Part N, relates to comprehensive plan requirements that apply only to communities in the Seven-County Twin Cities Metropolitan Area. If you have questions regarding water emergency and conservation plans, please call (651) 296-0512 or (651) 297-4600 or e-mail yourquestiontowateruse@dnr.state.mn.us. Metro Communities can also direct questions to the Metropolitan Council at watersupply(a~metc.state.mn.us or (651) 602-1066. DNR Water Appropliation 745226,796161,826074,846106,896370 Permit Number(s) Name of Water Suoolier City of Shorewood Address 5755 Country Club Road Contact Person Larry Brown Title Director of Public Works Phone Number 952401-1637 E-Mail Address Ibrown{a!ci. shorewood. mn. us PART I. WATER SUPPLY SYSTEM DESCRIPTION AND EV ALUA TION The first step in any water supply analysis is to assess the current status of demand and supplies. InfOlmation in Part I, can be used in the development of Emergency Response Procedures and Conservation Plans. A. ANALYSIS OF WATER DEMAND. Fill in Table 1 for the past 10 years water demand. If your customer categories are different than the ones listed in Table I, please note the changes below. 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Discuss factors that influence trends in water demand (i.e. growth, weather, industry, conservation). If appropliate, include a discussion of other factors that affect daily water use, such as use by non-resident commuter employees or large water consuming industry. The City of Shore wood's demand continues to grow. Currently, the City only services 50 % of the total area within the corporate boundary. Historically, expansion of municipal water service has been very controversial, due to the associated costs. However, it is anticipated that the system will continue to expand, as the residents of various areas explore the options of private wells or municipal water service. TABLE 2 Lar!!e Volume Users - LIst t e top 10 argest users. Customer Gallons per year % of total annual use No water user consumes more than 5% of the total system production. h B. TREATMENT AND STORAGE CAPACITY. TABLE 3 A Water Treatment Water Treatment Plant Ca acit Gallons er day Describe the treatment process used (ie, softening, chlorination, fluoridation, Fe/Mn removal, reverse osmosis, coagulation, sedimentation, filtration, others). Also, describe the annual amount and method of dis osal of treatment residuals, if an . Currently the City of Shorewood adds chlorine at the all the pump houses for disinfection. Fluoride is also added, as required by the State Department of Health. Additionally, within the Southeast Area System, a portion of the iron is removed via a pressure sand filter. TABLE 3(B) Storage Capacity - List all storage structures and capacities. Total Storage Capacity I Average Day Demand (average oflast 5 years) 919,000 Gallons I 482,000 Gallons per day Type of Structure Number of Structures Gallons Elevated Storage 2 900,000 Ground Storage 2 19,000 Other: 3 c. WATER SOURCES. List all groundwater, surface water and interconnections that supply water to the system. Add or delete lines to the tables as needed. TABLE 4(B) Groundwater Sources - Copies of water well records and well maintenance infOlmation should be included with the public water supplier's copy of the plan in Attachment (NI A). If there are more wells than space provided or multiple well fields, please use the List of Wells template (see Resources) and include as Attachment (N/A). Well # or Unique Year Well & Well Capacity Geologic Unit Status name Well Installed Casing Diameter (GPM) Number Deoth (ft) (in) Amesbury A 232331 1973 528 16 750 St. Peter / Vertical Turbine Jordan CUITent1yoperating at 500 !lorn. Amesbury B 122298 1982 280 8 100 Gravel Submersible CUITently Operating at 60 !lorn Badger Field 161414 1981 359 16 750 Shakopee / Vertical Turbine Jordan CUITentlyoperating at 500 !lom. Boulder 171020 1981 640 12 500 Franconia / Vertical Turbine Bridge A Iranton - CUITently Operating Ganesville at 350 GPM Boulder 171 023 1981 640 12 500 Franconia / Submersible Bridge B Ironton - Currently Operating Ganesville at 350 GPM Waterford 416160 1986 415 24 1,000 J ardan Vertical Turbine (Southeast Currently Operating Area) at 960 GPM Woodhaven 161494 1979 480 8 300 Shakopee / Submersible Jordan Currently operating at 100 !lom. Status: Active use, Emergency, Standby, Seasonal, Peak use, etc. Geologic Unit: Name offonnation(s), which supplies water to the well GPM - Gallons per Minute TABLE 4(c) Surface Water Sources Intake ID Resource name Capacity (GPM/MGD) None GPM - Gallons per Minute MGD - Million Gallons per Day 4 TABLE 4(D) Wholesale or Retail Interconnections - List interconnections with neighboring r h d 1 lb' . h h 1 1 '1 suppliers t at are use to supp y water on a regu ar aSls elt er w 0 esa e or retal . Water Suoolv System Caoacitv (GPM/MGD) Wholesale or retail None GPM - Gallons per Minute MGD - Million Gallons per Day TABLE 4(E) Emergency Interconnections - List interconnections with neighboring suppliers or private sources that can be used to supply water on an emergency or occasional basis. Suppliers that serve less than 3,300 people can leave this section blank, but must provide this information in Section II C. Water Supply System Capacity (GPM/MGD) Note any limitations on use City of Minnetonka (at 1000 gpm Emergency use only Vinehill and Shady Hills Rd.) City of Minnetonka (at 1000 gpm Emergency use only Vinehill (a), Broms Blvd.) City of Minnetonka (at 1000 gpm Emergency use only Vinehill (jj). Waterford Place) City ofChanhassen (at Silver 1000 gpm Emergency use only Lake Trail) City of Victoria (at Smithtown 1000 gpm Emergency use only Road) City of Tonka Bay (at CSAH 1000 gpm Emergency use only 19 and Glen Rd.) City of Tonk a Bay (200' E of 1000 gpm Emergency use only CSAH 19 and Smithtown Road) GPM - Gallons per Minute MGD - Million Gallons per Day D. DEMAND PROJECTIONS. TABLE 5 Ten Year Demand Pro' ections 2006 3770 2007 3790 2008 3810 2009 3830 2010 3850 2011 3870 2012 3890 2013 3910 2014 3930 2015 3950 MGD - Million Gallons per Day 0.49 1.3 7 0.49 1.37 0.50 1.37 0.51 1.37 0.51 1.37 0.52 1.37 0.52 1.37 0.53 1.37 0.54 1.37 0.54 1.37 MGY - Million Gallons per Year 177.6 179.9 182.1 184.3 186.6 188.8 191.0 193.3 195.5 197.7 5 Projection Method. Describe how projections were made, (assumptions for per capita, per household, ner acre or other methods used). Least squares linear regression based on historical pumping records from 1996 to 2005, for the existing population served. E. RESOURCE SUSTAINABlLITY Sustainable water use: use of water to provide for the needs of society, now and in the future, without unacce table social, economic, or environmental conse uences. Monitoring. Records of water levels should be maintained for all production wells and source water reservoirs/basins. Water level readings should be taken monthly for a production well or observation well that is representative of the wells completed in each water source formation. If water levels are not currently measured each year, a monitoring plan that includes a schedule for water level readings must be submitted as Attachment TABLE 6 Monitoring Wells - List all wells being measured. Unique well Type of well Frequency of Method of number (production, Measurement Measurement (steel observation) (daily, monthly etc.) tape, SCADA etc.) Water Level Data. Summmize water level data including seasonal and long-term trends for each ground and/or surface water source. If water levels are not measured and recorded on a routine basis then provide the static water level (SWL) when the well was constructed and a current water level measurement for each production well. Also include all water level data taken during well and pump maintenance. Attachment Ground Water Level Monitoring DNR Waters in conjunction with federal and local units of government maintain and measure approximately 750 observation wells around the state. Ground water level data are available online www.dnr.state.mn.us/waters. Information is also available by contacting the Ground Water Level Monitoring Manager, DNR Waters, 500 Lafayette Road, St. Paul, MN 55155-4032 or call (65]) 296-4800. Natural Resource Impacts. Indicate any natural resource features such as calcareous fens, wetlands, trout streams, rivers or surface water basins that are or could be influenced by water withdrawals from municipal production wells. Also indicate if resource protection thresholds have been established and ifmiti ation measures or mana ement lans have been develo ed. Since all wells are 280 feet deep, or deeper, no impacts to natural resources are anticipated. 6 Sustain ability. Evaluate the adequacy of the resource to sustain cunent and projected demands. Describe an modelin conducted to determine im acts of ro' ected demands on the resource. The total available well supply capacity for the City of Shorewood is 4.68 MGD. This well capacity could be expanded to 5.62 MGD if needed by changing the pumps installed in the existing wells. The projected maximum day water usage is 1.4 MGD. Thus, it is anticipated that the ultimate system will have adequate well capacity. Source Water Protection Plans. The emergency procedures in this plan are intended to comply with the contingency plan provisions required in the Minnesota Department of Health's (MDH) Wellhead Protection (WHP) Plan and Surface Water Protection (SWP) Plan. Date WHP Plan Adopted: Date for Next WHP Update: SWP Plan: D In Process ~ Completed D Not Applicable F. CAPITAL IMPROVEMENT PLAN (CIP) Adequacy of Water Supply System. Are water supply installations, treatment facilities and distribution systems adequate to sustain cunent and projected demands? ~ Yes D No If no, describe any potential capital improvements over the next ten years and state the reasons for the proposed changes (CIP Attachment ). Proposed Water Sources. Does your cunent CIP include the addition of new wells or intakes? DYes ~ No If yes, list the number of new installations and projected water demands from each for the next ten years. Plans for new production wells must include the geologic source formation, well location, and ro osed urn in ca acit . Water Source Alternatives. Ifnew water sources are being proposed, describe altemative sources that were considered and any possibilities of joint efforts with neighboring communities for development of supplies. In 1995 the City of Shorewood had 5 separate and distinct water systems. Over the past 10 years, a concerted effort has been in place to interconnect the systems for redundant supply. As of the end of 2006, the number of separate systems has been reduced to 3 via means of interconnecting the systems. In the spring of2007, the Woodhaven well is to be abandoned, and the 27 connections on the system will be served by the City of Chanhassen. 7 Preventative Maintenance. Long-term preventative programs and measures will help reduce the risk of emergency situations. Identify sections of the system that are prone to failure due to age, materials or other problems. This information should be used to prioritize capital improvements, preventative maintenance, and to determine the types of materials (pipes, valves, couplings, etc.) to have in stock to reduce repair time. Typically, the City has one well pulled and inspected each year. This equates to a seven year rotation on each well. The east water tower that currently serves the SE Area system, has been inspected by KLM Engineering. Based on the inspection report, the elevated storage tank will be taken offline for rehabilitation within the next two years. As documented above, the Woodhaven Well System has reached it's design life. Replacement parts for the existing controls and infrastructure are no longer available. Thus, the abandonment of the well system will occur in 2007, with the existing customers to be serviced from the City of Chanhassen's municipal water system. Due to the long lead times of obtaining a replacement 100 hp motor, staff is currently investigating the purchase of a spare motor and line-shaft materials for the veliical turbine for the SE Area Well. The City has had a few years where the volume of water pumped versus sold has differed by volumes in excess of 10%. Therefore, a portion of the meters at the pumping facilities have been replaced, with additional meters to be reviewed each year. The City will be pulling a sample population of residential meters and performing bench tests to determine a representative test for meter accuracy. In addition, the City is underway with soliciting proposals for radio read metering. Based upon the sample population, decisions will be made regarding a meter replacement program. 8 PART II. EMERGENCY RESPONSE PROCECURES Water emergencies can occur as a result of vandalism, sabotage, accidental contamination, mechanical problems, power failures, drought, flooding, and other natural disasters. The purpose of emergency planning is to develop emergency response procedures and to identify actions needed to improve emergency preparedness. In the case of a municipality, these procedures should be in support of, and part of, an all-hazard emergency operations plan. If your community already has written procedures dealing with water emergencies we recommend that you use these guidelines to review and update existing procedures and water supply protection measures. Federal Emergency Response Plan Section 1433(b) of the Safe Drinking Water Act as amended by the Public Health Security and Bioterrorism Preparedness and Response Act of2002 (Public Law 107-188, Title IV - Drinking Water Security and Safety) requires community water suppliers serving over 3,300 people to prepare an Emergency Response Plan. Community water suppliers that have completed the Federal Emergency Response Plan and submitted the required certification to the U.S. Environmental Protection Agency have satisfied Part II, Sections A, B, and C of these guidelines and need only provide the information below regarding the emergency response plan and source water protection plan and complete Sections D (Allocation and Demand Reduction Procedures), and E (Enforcement). Provide the following information regarding your completed Federal Emergency Response Plan: Emerl!encv Response Plan Contact Person Contact Number Emergency Response Lead Larry Brown 952-401-1637 Alternate Emergency Response Lead Dan Randall 952-474-6191 Emergency Response Plan Certification Date I June 30, 2004 Operational Contingency Plan. An operational contingency plan that describes measures to be taken for water supply mainline breaks and other common system failures as well as routine maintenance is recommended for all utilities. Check here [gJ if the utility has an operational contingency plan. At a minimum a contact list for contractors and supplies should be included in a water emergency telephone list. Communities that have completed Federal Emergency Response Plans should skip to Section D. (as per instructions, Sections A - C are skipped) D. Allocation and Demand Reduction Procedures. The plan must include procedures to address gradual decreases in water supply as well as emergencies and the sudden loss of water due to line breaks, power failures, sabotage, etc. During periods of limited water supplies public water suppliers are required to allocate water based on the priorities established in Minnesota Statutes 1030.261. 9 Water Use Priorities (Minnesota Statutes 103G.261) First Priority, Domestic water supply, excluding industrial and commercial uses of municipal water supply, and use for power production that meets contingency requirements. NOTE: Domestic use is defined (MN Rules 6115.0630, Subp. 9), as use for general household purposes for human needs such as cooking, cleaning, drinking, washing, and waste disposal, and uses for on-fann livestock watering excluding commercial livestock operations which use more than 10,000 gallons per day or one million gallons per year. Second Priority. Water uses involving consumption of less than 10,000 gallons per day. Third Priority. Agricultural irrigation and processing of agricultural products. Fourth Priority. Power production in excess of the use provided for in the contingency plan under first Pliority. Fifth Priority. Uses, other than agricultural irrigation, processing of agricultural products, and power production. Sixth Priority. Non-essential uses. These uses are defined by Minnesota Statutes 103G.291 as lawn sprinkling, vehicle washing, golf course and park inigation, and other non-essential uses. List the statutory water use pliorities along with any local priorities (hospitals, nursing homes, etc.) in Table 8. Water used for human needs at hospitals, nursing homes and similar types of facilities should be designated as a high pliority to be maintained in an emergency. Local allocation priorities will need to address water used for human needs at other types of facilities such as hotels, office buildings, and manufacturing plants. The volume of water and other types of water uses at these facilities must be carefully considered. After reviewing the data, common sense should dictate local allocation priorities to protect domestic requirements over certain types of economic needs. In Table 8, list the priority ranking, average day demand and demand reduction potential for each customer category (modify customer categories if necessary). Table 8 Water Use Priorities . Customer Category Allocation Priority Average Day Demand Demand Reduction (GPD) Potential (GPD) Residential 1 835,140 539,400 Institutional 2 8,980 5,800 Commercial 2 53,880 34,800 Industrial 2 - Irrigation 6 - Wholesale N/A - Non-essential 6 - TOTALS 898,000 580,000 GPD - Gallons per Day Demand Reduction Potential. The demand reduction potential for residential use will typically be the base demand during the winter months when water use for non-essential uses such as lawn watering do not occur. The difference between summer and winter demands typically defines the demand reduction that can be achieved by eliminating non-essential uses. In extreme emergency situations lower priority water uses must be restricted or eliminated to protect first priority domestic water requirements. Short-tenn demand reduction potential should be based on avera e da demands for customer cate ories within each riorit class. 10 . {ileleted: Triggers for Allocation and Demand Reduction Actions. Triggering levels must be defined for implementing emergency responses, including supply augmentation, demand reduction, and water allocation. Examples of triggers include: water demand> 100% of storage, water level in welles) below a certain elevation, treatment capacity reduced 10% etc. Each trigger should have a quantifiable indicator and actions can have multiple stages such as mild, moderate and severe responses. Check each trigger below that is used for implementing emergency responses and for each trigger indicate the actions to be taken at various levels or stages of severity in Table 9. D Water Demand [g] Water Main Break D Treatment Capacity D Loss of Production D Storage Capacity D Security Breach [g] Groundwater Levels D Contamination D Surface Water Flows or Levels D Other (list in Table 9) [g] Pump, Booster Station or Well Out of Service [g] Governor's Executive Order - Critical Water Deficiency (required by statute) Table 9 Demand Reduction Procedures Condition Tri22er(s) Actions Stage 1 Water main A voluntary conservation request is issued by the City (Mild) break Administrator. Customers are asked to limit outdoor watering to every other day. Customers with odd- numbered street addresses alternate outdoor watering with even-numbered addresses. All municipal operations are placed on mandatOlY conservation with park irrigation limited as defined by the director of parks and public works. Stage 2 Well out of A mandatory water conservation order is issued by (Moderate) servIce resolution of the City Council. Outdoor watering is limited to every other day for customers as described in Response Step I. Stage 3 Low A mandatory water conservation decree is issued, placing (Severe) Groundwater weekly limits on water use by all customers. Limits shall Levels be set at the discretion of the City Council, based on available supply system capacity, priority of users, and other pertinent considerations (i.e. nursing homes, hospitals, child care centers and schools). Critical Water Executive Order Stage I: Restrict lawn watering, vehicle washing, golf Deficiency by Governor & course and park irrigation and other nonessential uses (M.S.I03G.291) as provided in Stage 2: Suspend lawn watering, vehicle washing, golf above triggers course and park irrigation and other nonessential uses Note: The potential for water availability problems during the onset of a drought are almost impossible to predict. Significant increases in demand should be balanced with preventative measures to conserve supplies in the event of prolonged drought conditions. 11 (~~I~~~~; ::] Notification Procedures. List methods that will be used to infoml customers regarding conservation requests, water use restrictions, and suspensions. Customers should be aware of emer enc rocedures and res onses that the ma need to im lement. New releases, the City's web page and direct mailings will be used to notify residents of temporary restrictions as they are implemented. E. Enforcement. Minnesota Statutes require public water supply authorities to adopt and enforce water conservation restrictions during periods of critical water shortages. Public Water Supply Appropriation During Deficiency. Minnesota Statutes l03G.29I, Subdivision 1. Declaration and conservation. (a) If the governor determines and declares by executive order that there is a critical water deficiency, public water supply authorities appropriating water must adopt and enforce water conservation restrictions within their jurisdiction that are consistent with rules adopted by the commissioner. (b) The restrictions must limit lawn sprinkling, vehicle washing, golf course and park inigation, and other nonessential uses, and have a ro riate enalties for failure to com I with the restrictions. An ordinance that has been adopted or a draft ordinance that can be quickly adopted to comply with the critical water deficiency declaration must be included in the plan (include with other ordinances in Attachment 7 for Part III, Item 4). Enforcement responsibilities and penalties for non-compliance should be addressed in the critical water deficiency ordinance. Sample regulations are available at www.dnr.state.mn.us/waters Authority to Implement Water Emergency Responses. Emergency responses could be delayed if city councilor utility board actions are required. Standing authority for utility or city managers to implement water restrictions can improve response times for dealing with emergencies. Who has authority to implement water use restrictions in an emergency? o Utility Manager 0 City Manager [g] City Councilor Utility Board [g] Other (describe): Director of Public Works Emen.rencv Preparedness. If city or utility managers do not have standing authority to implement water emergency responses, please indicate any intentions to delegate that authority. Also indicate any other measures that are being considered to reduce delays for implementing emergencv reSDonses. 12 PART III. WATER CONSERVATION PLAN Water conservation programs are intended to reduce demand for water, improve the efficiency in use and reduce losses and waste of water. Long-term conservation measures that improve overall water use efficiencies can help reduce the need for short-term conservation measures. Water conservation is an important part of water resource management and can also help utility managers satisfy the ever-increasing demands being placed on water resources. Minnesota Statutes 1 03G.291, requires public water suppliers to implement demand reduction measures before seeking approvals to construct new wells or increases in authorized volumes of water. Minnesota Rules 6115.0770, require water users to employ the best available means and practices to promote the efficient use of water. Conservation programs can be cost effective when compared to the generally higher costs of developing new sources of su lorex andin water and/or wastewater treatment lant ca acities. A. Conservation Goals. The following section establishes goals for various measures of water demand. The programs necessary to achieve the goals will be described in the following section. Unaccounted Water (calculate five ear avera es with data from Table I) A vera e annual volume unaccounted water for the last 5 ears 15.5 M allons A vera e ercent unaccounted water for the last 5 ears 9.24 ercent A WW A recommends that unaccounted water not exceed 10%. Describe goals to reduce unaccounted water if the avera e of the last 5 ears exceeds 10%. Residential Gallons Per Capita Demand (GPCD) Average residential GPCD use for the last 5 years (use data from Tab Ie I) I 109 GPCD In 2002, average residential GPCD use in the Twin Cities Metropolitan Area was 75 GPCD. Describe goals to reduce residential demand if the average for the last 5 years exceeds 75 GPCD. It appears that seasonal demands are responsible for the higher GPCD in excess of75 GPCD. Thus, the City will be considering water conservation measures including an odd even irrigation restriction. In addition, the City continues to perform water conservation and education programs and articles on the City's web page and monthly newsletter. Total Per Capita Demand: From Table 1, is the trend in overall per capita demand over the past 10 years 0 increasing or [g] decreasing? If total GPCD is increasing, describe the goals to lower overall per capita demand or explain the reasons for the increase. 13 Peak Demands (calculate average ratio for last five years using data from Table I) Average maximum day to average day ratio I 3.4 If peak demands exceed a ratio of2.6, describe the goals for lowering peak demands. The City will be considering water conservation measures including an odd even irrigation restriction. In addition, the City continues to perform water conservation and education programs and articles on the City's web page and monthly newsletter. B. Water Conservation Programs. Describe all short-term conservation measures that are available for use in an emergency and long-term measures to improve water use efficiencies for each of the six conservation program elements listed below. Short-term demand reduction measures must be included in the emergency response procedures and must be in support of, and part of, a community all-hazard emergency operation plan. I. Metering. The American Water Works Association (A WW A) recommends that every water utility meter all water taken into its system and all water distributed from its system at its customer's point of service. An effective metering program relies upon periodic performance testing, repair, repair and maintenance of all meters. A WW A also recommends that utilities conduct regular water audits to ensure accountability. Complete Table 10 (A) regarding the number and maintenance of customer meters. TABLE 10 (A Customer Meters Number of Number of Meter testing A verage age/meter Connections Metered schedule (years) replacement schedule Connections (years) Residential 1206 1206 TBD / Institutional 4 4 TBD / Commercial 24 24 TBD / Industrial - - TBD / Public 4 4 TBD / Facilities Other TBD / TOTALS 1238 1238 TBD = To be determined. Still under investigation. Unmetered Systems. Provide an estimate of the cost to install meters and the projected water savin s from meterin water use. Also indicate an lans to install meters. There are no known connections that are not metered within the City of Shorewood. TABLE 10 (B) Water Source Meters Number of Meter testing Average age/meter replacement Meters schedule (years) schedule (years) Water Source 7 / 14 (wells/intakes) Treatment Plant N/ A / 15 2. Unaccounted Water. Water audits are intended to identify, quantify, and verify water and revenue losses. The volume of unaccounted-for water should be evaluated each billing cycle. The A WW A recommends a goal of ten percent or less for unaccounted-for water. Water audit procedures are available from the A WW A and MN Rural Water Association. Frequency of water audits: 0 each billing cycle [g] yearly 0 other: Leak detection and survey: Devery year 0 every years [g] periodic as needed Year last leak detection survey completed: 2005 Reducing Unaccounted Water. List potential sources and efforts being taken to reduce unaccounted water. If unaccounted water exceeds 10% of total withdrawals, include the timeframe for completing work to reduce unaccounted water to 10% or less. Calibration and replacement of well facility meters. In addition, a sample population of system meters will be bench tested in the 2006-2007 time period to determine if a meter replacement program IS necessary. 3. Conservation Water Rates. Plans must include the current rate structure for all customers and provide information on any proposed rate changes. Discuss the basis for current price levels and rates, including cost of service data, and the impact current rates have on conservation. Billing Frequency: 0 Monthly 0 Bimonthly o Other (describe): [g] Quarterly Volume included in base rate or service charge: 10,000 gallons or cubic feet Conservation Rate Structures [g] Increasing block rate: rate per unit increases as water use increases o Seasonal rate: higher rates in summer to reduce peak demands o Service charge or base fee that does not include a water volume Conservation Neutral Rate Structure o Uniform rate: rate per unit is the same regardless of volume Non-conserving Rate Structures o Service charge or base fee that includes a large volume of water o Declining block rate: rate per unit decreases as water use increases o Flat rate: one fee regardless of how much water is used (unmetered) Other (describe): Water Rates Evaluated: 0 every year 0 evelY Date of last rate change: December, 2004 years [g] no schedule 16 Declining block (the more water used, the cheaper the rate) and flat (one fee for an unlimited volume of water) rates should be phased out and replaced with conservation rates. Incorporating a seasonal rate structure and the benefits of a monthly billing cycle should also be considered along with the development of an emergency rate structure that could be quickly implemented to encourage conservation in an emergency. Current Water Rates. Include a copy of the actual rate structure in Attachment current water rates including base/service fees and volume charges below. or list Non-conserving Rate Structures. Provide justification for the rate structure and its impact on reducing demands or indicate intentions including the timeframe for adopting a conservation rate structure. 4. Regulation. Plans should include regulations for short-term reductions in demand and long-term improvements in water efficiencies. Sample regulations are available from DNR Waters. Copies of adopted regulations or proposed restrictions should be included in Attachment of the plan. Indicate any of the items below that are required by local regulations and also indicate if the requirement is applied each year or just in emergencies. r:g] Time of Day: no watering between am/pm and am/pm (reduces evaporation) 0 year around 0 seasonal r:g] emergency only r:g] Odd/Even: (helps reduce peak demand) 0 year around 0 seasonal r:g] emergency only o Water waste prohibited (no runofffrom irrigation systems) Describe ordinance: o Limitations on turf areas for landscaping (reduces high water use turf areas) Describe ordinance: o Soil preparation (such as 4"-6" of organic soil on new turf areas with sandy soil) Describe ordinance: o Tree ratios (plant one tree for every square feet to reduce turf evapotranspiration) Describe ordinance: o Prohibit irrigation of medians or areas less than 8 feet wide Describe ordinance: o Permit required to fill swimming pool 0 every year 0 emergency only o Other (describe): 17 State and Federal Regulations (mandated) ~ Rainfall sensors on landscape irrigation systems. Minnesota Statute I03G.298 requires "All automatically operated landscape irrigation systems shall have furnished and installed technology that inhibits or interrupts operation of the landscape irrigation system during periods of sufficient moisture. The technology must be adjustable either by the end user or the professional practitioner oflandscape irrigation services." ~ Water Efficient Plumbing Fixtures. The 1992 Federal Energy Policy Act established manufacturing standards for water efficient plumbing fixtures, including toilets, urinals, faucets, and aerators. Enforcement. Are ordinances enforced? ~ Yes D No If yes, indicate how ordinances are enforced along with any penalties for non-compliance. Compliance with rainfall sensor requirements is the responsibility of the individual property owner. Plumbing inspections verify compliance with Minnesota Plumbing Code, which specify water efficient fixtures. 18 5. Education and Information Programs. Customers should be provided information on how to improve water use efficiencies a minimum of two times per year. Information should be provided at appropriate times to address peak demands. Emergency notices and educational materials on how to reduce water use should be available for quick distribution during an emergency. If any of the methods listed in the table below are used to provide water conservation tips, indicate the number of times that information is provided each year and attach a list of education efforts used for the last three years. Current Education Prol!rams TimesN ear Billing inserts or tips Plinted on the actual bill Consumer Confidence Reports 1 Local news papers Community news letters 4 Direct mailings (water audit/retrofit kits, showerheads, brochures) Information at utility and public buildings 2 Public Service Announcements Cable TV Programs Demonstration projects (landscaping or plumbing) K-12 Education programs (Proiect Wet, Dlinking Water Institute) School nresentations Events (children's water festivals, environmental fairs) I Communi tv education Water Week promotions Information orovided to groups that tour the water treatment plant Web site (include address: On-going htto:/ /www.ci.shorewood.mn.us/Pages/Pworks/ Targeted efforts (large volume users, users with large increases) On-going Notices of ordinances (include tips with notices) Emergencv conservation notices (recommended) Other: List education efforts for the last three years in Attachment of the plan. Be sure to indicate whether educational efforts are on-going and which effOlis were initiated as an emergency or drought management effort. Proposed Education Programs. Desclibe any additional efforts planned to provide conservation information to customers a minimum of twice per year (required if there are no current efforts). A packet of conservation tips and infonnation can be obtained by contacting DNR Waters or the Minnesota Rural Water Association (MRWA). The American Water Works Association (A WW A) www.awwa.QIg or www.waterwiser.org also has excellent materials on water conservation that are available in a number offonnats. You can contact the MRWA 800/367- 6792, the A WW A bookstore 800/926-7337 or DNR Waters 651/296-0512 for infOlmation regarding educational materials and fOlmats that are available. 19 6. Retrofitting Programs. Education and incentive programs aimed at replacing inefficient plumbing fixtures and appliances can help reduce per capita water use as well as energy costs. It is recommended that communities develop a long-term plan to retrofit public buildings with water efficient plumbing fixtures and that the benefits of retrofitting be included in public education programs. You may also want to contact local electric or gas suppliers to see if they are interested in developing a showerhead distribution program for customers in your service area. A study by the A WW A Research Foundation (Residential End Uses of Water, 1999) found that the average indoor water use for a non-conserving home is 69.3 gallons per capita per day (gpcd). The average indoor water use in a conserving home is 45.2 gpcd and most of the decrease in water use is related to water efficient plumbing fixtures and appliances that can reduce water, sewer and energy costs. In Minnesota, certain electric and gas providers are required (Minnesota Statute 216B.241) to fund programs that will conserve energy resources and some utilities have distributed water efficient showerheads to customers to help reduce energy demands reouired to suooly hot water. Retrofitting Programs. Describe any education or incentive programs to encourage the retrofitting of inefficient plumbing fixtures (toilets, showerheads, faucets, and aerators) or appliances (washing machines). None Plan Approval. Water Emergency and Conservation Plans must be approved by the Department of Natural Resources (DNR) every ten years. Please submit plans for approval to the following address: DNR Waters Water Permit Programs Supervisor 500 Lafayette Road St. Paul, MN 55155-4032 or Submit electronically to wateruse(iVdnr. state. mn. us. Adoption of Plan. All DNR plan approvals are contingent on the formal adoption of the plan by the city councilor utility board. Please submit a certificate of adoption (example available) or other action adopting the plan. Metropolitan Area communities are also required to submit these plans to the Metropolitan Council. Please see PART IV. ITEMS FOR METROPOLITAN AREA PUBLIC SUPPLIERS. 20 METROPOLITAN COUNCIL PART IV. ITEMS FOR METROPOLITAN AREA PUBLIC SUPPLIERS Minnesota Statute 473.859 requires water supply plans to be completed for all local units of government in the seven-county Metropolitan Area as part of the local comprehensive planning process. Much ofthe required information is contained in Parts I-III of these guidelines. However, the following additional information is necessary to make the water supply plans consistent with the Metropolitan Land Use Planning Act upon which local comprehensive plans are based. Communities should use the information collected in the development of their plans to evaluate whether or not their water supplies are being developed consistent with the Council's Water Resources Management Policy Plan. Policies. Provide a statement(s) on the principles that will dictate operation of the water supply utility: for example, "It is the policy of the city to provide good quality water at an affordable rate, while assurin this use does not have a Ion -term ne ative resource im act." The Sewer and Water Utilities Division is responsible for maintaining safe drinking water and reliable sewage disposal. Impact on the Local Comprehensive Plan. Identify the impact that the adoption of this water supply plan has on the rest of the local comprehensive plan, including implications for future growth ofthe community, economic impact on the community and changes to the comprehensive plan that might result. This plan will be incorporated by reference in future comp plan updates. 2010 2020 2030 Ultima te 8100 1.3 7 * Population projections should be consistent with those in the Metropolitan Council's 2030 Regional Development Framework. REVIEW OF THE PLAN The plan must be prepared by the city according to the sequence outlined in Minnesota Statutes 473.175, and submitted to the Metropolitan Council, adjacent communities, and the county for review and comment. The Council determines if the plan is complete for review within 10 days. If incomplete, the Council will notify the community and request the necessary information. When complete the Council will complete its review within 60 days or a mutually agreed upon extension. The community officially adopts the plan after it is returned with comments by the Council. 21 PLAN SUBMITTAL Plans can be submitted electronically to the Council; however, the review process will not begin until the Council receives a paper copy of the materials. Electronic submissions can be via a CD, 3 y;" floppy disk or to the email address below. Metropolitan communities should submit their plans to: Reviews Coordinator Metropolitan Council 230 E 5th Street, St. Paul, MN 55101 electronically to: watersu pp ly(a)metc. state. m n. us 22 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cl.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years · 1956 - 2006 MEMORANDUM DATE: October 3, 2006 TO: Mayor and City Council cc: Jean Panchyshyn, Deputy Clerk Craig W. Dawson, City Administrator/Clerk cD p FROM: RE: Resolution Establishing an Absentee Ballot Board Staff is requesting the establishment of an Absentee Ballot Board for the purpose of preliminary accepting and rejecting of absentee ballots prior to Election Day. An Absentee Ballot Board was established for both the 2002 and 2004 Elections. In the 2004 Election, approximately 500 absentee ballots were processed by the Ballot Board on the Saturday prior to Election Day. During the process of "accepting" and "rejecting" absentee ballots, election judges examine and compare the absentee ballot application to the absentee ballot return envelope. The envelope would be marked "Accepted" if the following requirements are met: (1) the voter's name and address on the return envelope are the same as the information provided on the absentee ballot application; (2) the voter's signature on the return envelope is the genuine signature of the individual who made the application for ballots and the certificate has been completed as prescribed in the directions for casting an absentee ballot, except that if a person other than the voter applied for the absentee ballot under applicable Minnesota Rules, the signature is not required to match; (3) the voter is registered and eligible to vote in the precinct or has included a properly completed voter registration application in the return envelope; and (4) the voter has not already voted at that election, either in person or by absentee ballot. ,,, '.oJ PRINTED ON RECYCLED PAPER October 3, 2006 Re: Resolution Establishing an Absentee Ballot Board Page Two There is no other reason for rejecting an absentee ballot. In particular, failure to place the ballot within the security envelope before placing it in the outer white envelope is not a reason to reject an absentee ballot. If all or a majority of the election judges examining return envelopes find that an absent voter has failed to meet one of the requirements prescribed in clauses (1) to (4) above, they shall mark the return envelope "Rejected," initial or sign it below the word "Rejected" . By following this procedure, the absentee ballot secrecy envelopes are not opened (the absentee ballots remains sealed in the secrecy envelope until Election Day). On Election Day, the Election Judges finish processing the absentee ballots. The final step in the process is to check the Polling Place Roster to be certain the voter did not vote in-person. The Election Judges will mark an "AB" in the Roster to identify the person voted by Absentee Ballot. If the voter did vote in-person, the Absentee Ballot is then rejected. Establishing an Absentee Ballot Board Election judges have indicated to staff that it is very helpful to have at the majority of the absentee ballot process completed prior to Election Day, as it saves a lot of time on Election night. State Statute has given municipalities the authority to establish an Absentee Ballot Board by resolution for this purpose. Attached is a draft resolution establishing an Absentee Ballot Board to "accept" and "reject" absentee ballot envelopes during the 30 days prior to the General Election. It is anticipated that the Absentee Ballot Board will process Absentee Ballots on the Saturday prior to Election Day. COUNCIL ACTION Motion to Adopt a Resolution establishing an Absentee Ballot Board for the 2006 General Election on November 7, 2006, composed of at least two election judges of different political parties, appointed by the Deputy Clerk, with Absentee Ballot Board members compensated at the same rate as election judges. CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION ESTABLISHING AN ABSENTEE BALLOT BOARD FOR THE 2006 GENERAL ELECTION WHEREAS, the City Hall serves as an absentee ballot center for the residents of Shorewood; and WHEREAS, State Statute Section 203B.13, Subd 1 provides that an Absentee Ballot Board may be established by the City Council to facilitate the absentee process for an upcoming election; WHEREAS, State Statue Section 203B.13, Subd. 2 provides that if an absentee ballot envelope has been rejected at least five days before the election, the ballots in the envelope must be considered spoiled ballots and the official in charge of the Absentee Ballot Board shall provide the voter with a replacement absentee ballot and return envelope in place of the spoiled ballot; NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council hereby establishes an Absentee Ballot Board to receive, examine, and validate absentee ballots. This process of examining the return envelopes and marking them "accepted" or rejected" may begin at any time during the 30 days before Election Day; BE IT FURTHER RESOLVED by the Shorewood City Council that: A. A Board of at least two election judges of different political parties shall be appointed by the Deputy Clerk. B. Absentee Ballot Board members shall be compensated at the same rate as an election judge for their services. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of October, 2006. Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM Date: To: From: Re: Cc: October 3, 2006 Honorable Mayor and City Council Members .. Bonnie Burton, Finance Director/Treasurer ~ Proposed 2006 G.O. Water Revenue Bond Issue Craig Dawson, City Administrator ~ At a work-session meeting held on September 25, 2006, the City Council indicated support for water system improvements and the issuance of IS-year G. O. Water Revenue bonds to finance same. Accordingly, attached for Council review and approval is a Notice of Sale and a Financial Advisory Service Agreement prepared by NOlthland Securities. A simple motion is all that is needed to authorize NOlthland Securities to move forward with the preparation of the 2006 G.O. Water Revenue Bonds. When the issue is prepared and the bonds are pllced on October 23, 2006, the City Council will then consider a resolution awarding the bond sale and approving final interest rates and tellliS. Should the bond issue not occur, the City would not incur any expenses to NOlthland Securities. Recommended Council Action Staff recommends that the City Council authorize the Mayor and the City Administrator to enter into the agreement with Northland Securities and proceed with preparation of a 2006 G.O. Water Revenue Bond issue as proposed. ,,, ~ . PRINTED ON RECYCLED PAPER .,. :If 3 r;" . NOTICE OF SALE $1,450,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2006A CITY OF SHOREWOOD, (HENNEPIN COUNTY) MINNESOTA (Book-Entry Only) NOTICE IS HEREBY GIVEN that these bonds will be offered for sale according to the following tenns: TIME AND PLACE: Proposals will be opened by the City Finance Director, or designee, on Monday, October 23, 2006, at 11 :00 A.M., Central Time, at the offices of Northland Securities, Inc., 45 South Seventh Street, Suite 2500, Minneapolis, Minnesota 55402. Consideration of the proposals for award of the sale will be by the City Council at its meeting at the City Offices beginning Monday, October 23,2006 at 7:00 P.M. SUBMISSION OF PROPOSALS: Proposals may be: a) submitted to the office of Northland Securities, Inc., b) faxed to Northland Securities, Inc. at (612) 851-5917, c) for proposals submitted prior to the sale, the final price and coupon rates may be submitted to Northland Securities, Inc. by telephone at (612) 851- 5900, or d) be submitted electronically. Notice is hereby given that electronic proposals will be received via P ARITy™, in the manner described below, until 11 :00 A.M., local time on October 23, 2006. Bids may be submitted electronically via PARITY'" pursuant to this Notice until 11 :00 A.M., local time, but no bid will be received after the time for receiving bids specified above. To the extent any instructions or directions set forth in PARITY'" conflict with this Notice, the terms of this Notice shall control. For further infonnation about PARITY"', potential bidders may contact Northland Securities, Inc. or i-Deal@ at 1359 Broadway, 2nd floor, New York, NY 10018, telephone (212) 849-5021. Neither the Issuer nor Northland Securities, Inc. assumes any liability if there is a malfunction of PARITY"'. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the proposal submitted. BOOK-ENTRY SYSTEM: The bonds will be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. The bonds will be issued in fully registered fonn and one bond certificate, representing the aggregate principal amount of the bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the bonds. Individual purchases of the bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its pmticipants. Principal and interest are payable by the Issuer through Northland Trust Services, Inc., Minneapolis, Minnesota (the "Paying Agent/Registrar"), to DTC, or its nominee as registered owner of the bonds. Transfer of principal and interest payments to pmticipants of DTC will be the responsibility ofDTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The successful proposal maker, as a condition of delivery of the bonds, will be required to deposit the bond certificates with DTC. The Issuer will pay reasonable and customary charges for the services of the Paying Agent/Registrar. DATE OF ORIGINAL ISSUE OF BONDS: November 1,2006 AUTHORITY/PURPOSE: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 444 and 475, as amended. Proceeds will be used to provide funds to finance the cost of infrastructure improvements to the City's water enterprise system. Bonds will be payable entirely from net revenues of the water system. The full faith and credit of the City is pledged to payment of the Bonds. In the event of a deficiency in the debt service account established for this issue, the City has validly obligated itself to levy unlimited ad valorem taxes upon all of the taxable property within the City to pay principal of and interest on the Bonds. INTEREST PAYMENTS: Semiannually on January 1 and July I, commencing July I, 2007, to registered owners of the bonds appearing of record in the bond register as of the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. MATURITIES: January I, inclusive, in each of the years and amounts as follows: Year Amount Year Amount 2012 $50,000 2018 $ 140,000 2013 120,000 2019 145,000 2014 120,000 2020 155,000 2015 125,000 2021 160,000 2016 130,000 2022 165,600 2017 140,000 Proposals for the bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amount of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. INTEREST RATES: All rates must be in integral multiples of 1I20th or 1I8th of I %. Rates must be in level or ascending order. No limitation is placed upon the number of rates which may be used. All bonds of the same maturity must bear a single unifonn rate from date of issue to maturity. REDEMPTION: Bonds are subject to redemption and prepayment at the option of the Issuer on January I, 2014, (2015 through 2022 maturities), and on any date thereafter at par. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturity and the principal amounts within each maturity to be redeemed shall be detennined by the Issuer and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar CUSIP NUMBERS: If the bonds qualify for assignment of CUSIP numbers such numbers will be printed on the bonds, but neither the failure to print such numbers on any bond nor any error with respect thereto shall constitute cause for a failure or refusal by the Successful Bidder thereof to accept delivery of and pay for the bonds in accordance with tenns of the purchase contract. The CUSIP Service Bureau charge for the assignment of CUSIP identifIcation numbers shall be paid by the Successful Bidder. DELIVERY: Within forty days after award subject to approving legal opinion by Kennedy & Graven, Chartered, Bond Counsel. Legal opinion will be paid by the Issuer and delivery will be anywhere in the continental United States without cost to the Successful Bidder at DTC. TYPE OF PROPOSAL: Proposals of not less than $1,431,150 (98.7%) and accrued interest on the principal sum of $1,450,000 from date of original issue of the bonds to date of delivery must be filed with the undersigned prior to the time of sale. Proposals must be unconditional except as to legality. A certified or cashier's check (the "Deposit") in the amount of $29,000, payable to the order of the City Finance Director of the Issuer, or a Financial Surety Bond complying with the provisions below, must accompany each proposal, to be forfeited as liquidated damages if proposal maker fails to comply with accepted proposal. Proposals for the bonds should be delivered to Northland Securities, Inc. and addressed to: Bonnie Burton, Finance Director City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331-8926 If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the Issuer. Such bond must be submitted to Northland Securities, Inc. prior to the opening of the proposals. The Financial Surety Bond must identify each proposal maker whose Deposit is guaranteed by such Financial Surety Bond. AWARD: INFORMATION FROM SUCCESSFUL BIDDER: OFFICIAL STATEMENT FULL CONTINUING DISCLOSURE UNDERTAKING: If the bonds are awarded to a proposal maker using a Financial Surety Bond, then that Successful Bidder is required to submit its Deposit to Northland Securities, Inc. in the fonn of a celiified or cashier's check or wire transfer as instructed by NOlihland Securities, Inc. not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the Issuer to satisfy the Deposit requirement. The Issuer will deposit the check of the Successful Bidder, the amount of which will be deducted at settlement and no interest will accrue to the Successful Bidder. In the event the Successful Bidder fails to comply with the accepted proposal, said amount will be retained by the Issuer. No proposal can be withdrawn after the time set for receiving proposals unless the meeting of the Issuer scheduled for award of the bonds is adjourned, recessed, or continued to another date without award of the bonds having been made. The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The Issuer's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. In the event of a tie, the sale of the Bonds will be awarded by lot. The Issuer will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal which the Issuer detennines to have failed to comply with the tenns herein. The Successful Bidder will be required to provide, in a timely manner, certain infonnation relating to the initial offering price of the bonds necessary to compute the yield on the bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other infonnation required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefore, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded copies of the Official Statement and the addendum or addenda. The Issuer will covenant in the resolution awarding the sale of the bonds and in a Continuing Disclosure Undeliaking to provide, or cause to be provided, annual financial infonnation, including audited financial statements of the Issuer, and notices of certain material events, as required by SEC Rule 15c2-12. BANK QUALIFICATION: The Issuer will designate the bonds as qualified tax-exempt obligations for purposes of Section 265(b )(3) of the Internal Revenue Code of 1986, as amended. BOND INSURANCE AT UNDERWRITER'S OPTION: If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the Successful Bidder, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the Successful Bidder of the Bonds. Any increase in the costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the Successful Bidder, except that, if the Issuer has requested and received a rating on the Bonds from a rating agency, the Issuer will pay that rating fee. Any other rating agency fees shall be the responsibility of the Successful Bidder. Failure of the municipal bond insurer to issue the policy after the Bonds have been awarded to the Successful Bidder shall not constitute cause for failure or refusal by the Successful Bidder to accept delivery on the Bonds. The Issuer reserves the right to reject any and all proposals, to waive infonl1alities and to adjourn the sale. Dated: September 25, 2006 BY ORDER OF THE CITY COUNCIL /s/ Bonnie Burton Finance Director Additional infonl1ation may be obtained from: Northland Securities, Inc. 45 South Seventh Street Suite 2500 Minneapolis, Minnesota 55402 Telephone No.: (612) 851-5900 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: October 5, 2006 RE: Authorization for Expenditure of Funds - Replacement Slide Silverwood Park Attachment 1 is a photo of the park slide at Silverwood Park. This photo depicts a large hole in the slide surface. The Public Works staff has boarded off the access for this slide for a considerable period of time. This has been due to failure by the manufacturer to match the existing or comparable equipment. Finally, a shorter slide was found that will match the existing mounting plates. Attachment 2 is the proposal for the slide. The vendor for the equipment has quoted a price of $1,400.45 for a shorter slide than what is there. A slide the same size is upwards of $2,600. Thus, staff is recommending that the shorter slide be installed. Recommendation Staff is recommending approval of the motion authorizing the expenditure of funds for a replacement slide for Silverwood Park. If approved, funding will originate from the Parks Capital Improvement Program. ..." ~ . PRINTED ON RECYCLED PAPER .... ATTACHMENT 1 SLIDE PHOTO SILVERWOOD PARK City of Shorewood QIY Part # De8crlDtlon 81339 6' Wave Zip Slide 3.3.60.09.11.06.3.1.1 S:\vGTlrepDrts\3.3.4\R3QP.rpt Gam~Tlme Quick Price 9/2212006 Ship to zip code: 55331 Pricing: 2006B Standard 6ub Total: ; FreIght : Installation Tax : Discount cWo Discount Total: ~ ggjtr Price 185.0 $882.00 $1,176.00 $1,176.'00 $148.01 $0.00 $76.44 $0.00 $0.00 $1,400.45 185.0 $882.00 ATTACHMENT 2 PROPOSAL BY GAME TIME CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years · 1956 - 2006 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: October 5, 2006 RE: Authorization for Expenditure of Funds - Traffic & Speed Counters Equipment Replacement Fund City Staff often receives data requests, as does the City Council, regarding traffic volume and speed issues. The most recent request received has been the Yellowstone Trail and County Club Road request to perform a volume and speed study. Staff has reviewed this issue, and the many other requests with the Police Chief Litsey. Certainly, the ability to record accurate volume and speed data is critical to evaluating ifthere are serious issues that are occurring on a specific roadway or in a neighborhood. Typically staff has utilized the City's speed radar trailer. This unit does have the ability to count cars, and record a single speed. Setup, maintenance, and the repairs of vandalism of this unit has been intense. Feedback received from Chief Litsey has been that while the trailer unit can be set up on the edge of a roadway, just the fact of the presence of an object tends to slow a drivers pace, which may be reflected in the data that is sought. In addition, this unit can only be used in one location, facing one direction (for recording). Thus, staff discussed the potential of obtaining a few smaller counters capable of collecting both speed and volume data. It is also important that the units be vandal resistant, as the city has encountered very expensive repairs to the trailer unit. It should be noted that the City is also required to perform biannual traffic counts at approximately thirteen locations on the State Aid System. The ability to perform counts at more than one location is desirable. Several counter packages were investigated, both for price and the data requirements desired. Staff is recommending purchase of a package deal that is currently being offered by a firm known as Roadway Data. This package includes the following items: ~" ~ . PRINTED ON RECYCLED PAPER ..., Mayor and City Council Expenditure for Traffic Speed Counters October 5, 2006 Page 2 of3 4 volume, Speed, Classification Units 4 Roadway Kits which include: 100 feet of Road tube Security Chain, Lockset, and Road Tube Anchoring Hardware 1 Patch/Data Cable 1 Data View Logger Data logging software and analysis at no additional cost. The cost of the proposal for the four units is $1,880 (not including tax and shipping). The units have the following characteristics: Size: The best unit for the type of studies for Shorewood is Model RR-l C (shown below) . This counter totals hose hits (for Volume), . Capability to perform vehicle counts by direction . Capability to perform vehicle speeds by direction . Will also perform vehicle classification by direction V olumes are binned in 15 minute intervals. Similarly, speed data is placed into 15 bins 10,15,20,25,30,35,40,45,50,55,60,65, 70, 75, and 80 MPH, with a set for each direction. Classifications are binned into the 13 FHW A categories plus a non-classified bin, again, a set for each direction. This counter can store up to 2900 intervals, which is over 30 days of data storage. You specify traffic directions as well as hose connections at download time. Note that this unit does not report by the minute, but in 15 minute slots. Similarly, speeds are recorded in the 5 mph increments between 10 mph and 80 mph. While more expensive units will give and exact time stamp for each data point, this is more accuracy than is need for the application. With four counters, traffic can be logged through a route or neighborhood simultaneously, to get an accurate picture of the traffic patterns. Currently the city only has the ability to record one site in a single direction. Mayor and City Council Expenditure for Traffic Speed Counters October 5, 2006 Page 3 of3 If approved, staff is recommending that this be funded through the equipment replacement fund. Recommendation Staff is recommending approval of a motion that authorizes the expenditure of funds from the equipment replacement fund for traffic volume and speed counters. CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING TITLE 1000 OF THE SHOREWOOD CITY CODE TO REGULATE OUTDOOR WOOD-BURNING FURNACES Section 1. Title 1000 of the Shorewood City Code is hereby amended to add: "CHAPTER 1005 OUTDOOR WOOD-BURNING FURNACES Section 1005.01 Purpose 1005.02 Definitions 1005.03 Permit required 1005.04 Minimum standards 1005.05 Existing furnaces 1005.06 Penalties 1005.01 PURPOSE. It is generally recognized the types of fuel used, and the scale and duration of burning by outdoor wood-burning furnaces, creates noxious and hazardous smoke, soot, fumes, odors and air pollution, can be detrimental to citizens' health, and can deprive neighboring residents of the enjoyment of their property or premises. Therefore, with the adoption ofthis ordinance, it is the intention of the City of Shorewood to establish and impose restrictions upon the construction, installation and operation of outdoor wood-burning furnaces within the city limits of Shorewood for the purpose of securing and promoting the public health, safety and general welfare of the city and its inhabitants. 1005.02 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. OUTDOOR WOOD-BURNING FURNACE. Any contrivance, apparatus, or any part thereof, that is installed, affixed or situated out-of-doors for the primary purpose of the combustion of wood, from which heat or energy is derived and intended to be directed there from by conduit or other mechanism into any interior space for the supply of heat or energy. 1005.03 PERMIT REQUIRED. No person shall construct, install, use or operate an outdoor wood-burning furnace in Shorewood without first having obtained a building permit from the Shorewood Building Official. 1005.04 MINIMUM STANDARDS. Subd. 1. Subd.2. Subd.3. Subd. 4. Subd.5. Subd.6. Installation. All outdoor wood-burning furnaces shall have an approved listing by Underwriter's Laboratories (UL), shall be installed according to the manufacturer's installation instructions, and shall comply with emission standards promulgated by the Environmental Protection Agency (EP A) and the Minnesota Pollution Control Agency (MPCA). Minimum lot size. No outdoor wood-burning furnace shall be located on property smaller than three acres in land area. Minimum setback. Outdoor wood-burning furnaces shall be located at least 200 feet from any property line. Chimney height. The outdoor wood-burning furnace shall have a chimney that extends at least 20 feet above the surface of the ground or two feet above the ridgeline of any dwelling within 500 feet of the furnace. In no case shall the chimney be higher than 50 feet. The chimney shall be constructed and supported so as to withstand high wind speeds. Months of operation. No outdoor wood-burning furnace shall be operated during the time period 16 April through 14 October. Survey requirement. To obtain a building permit for an outdoor wood-burning furnace, the owner must provide a survey, prepared by a registered land surveyor, showing the location and ridgeline heights of all buildings within 500 feet of the proposed location of the furnace. 1005.05 EXISTING FURNACES. 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S ..0 .s .s .... .s ,., -a 0. oj ~ g E: 0 :;j'd ~E3 '~ E ~ " E .2 .~ " -i.i " " Go ~ 's; '13 " 8 .., o on ~. -5 " >- ...; ~ a:3 - s ~ 5 .;; ~ ~ Ci ~"O g ~ ~ 0. ~ 8 .~ c... ~o " " ~ .~ ()~ ~.B ..: ::; '" ~:j -0 . ~ u ,,0 ~o 5 i!J "d- ~ ii:g ~.~ ~~ g s i:J t:. ~ & ~ " 55 2 .~ ..0 <lJ i!J ,;:1 '=:C--' :'\j 25 ~3 :r: " N "0 2 e oS .... o CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: FROM: DATE: SUBJECT: City Council ~ Craig W. Dawson, City Administrator . October 9,2006 Possible Revisions to Proposed Outdoor Wood-Burning Furnace Ordinance (Item 8A) I received an email from Planning Commissioner Dick Woodruff in which he noted that the draft of the ordinance presented to the City Council tonight differs from what the Planning Commission had recommended. The wrong version was placed in the Council packet, as the one that appeared in the September 25 Council packet did incorporate the Commission's recommendations. A draft with the corrected version is attached. The items being changed are the maximum chimney height (now at 40 feet), and the requirement that existing units meet installation requirements (detailed in Sec. 1005.04, Subd. 1). It also incorporates the provisions directed by the Council at its September 25 meeting. ... ".J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING TITLE 1000 OF THE SHOREWOOD CITY CODE TO REGULATE OUTDOOR WOOD-BURNING FURNACES Section 1. Title 1000 of the Shorewood City Code is hereby amended to add: "CHAPTER 1005 OUTDOOR WOOD-BURNING FURNACES Section 1005.01 Purpose 1005.02 Definitions 1005.03 Permit required 1005.04 Minimum standards 1005.05 Existing furnaces 1005.06 Penalties 1005.01 PURPOSE. It is generally recognized the types of fuel used, and the scale and duration of burning by outdoor wood-burning furnaces, creates noxious and hazardous smoke, soot, fumes, odors and air pollution, can be detrimental to citizens' health, and can deprive neighboring residents of the enjoyment of their property or premises. Therefore, with the adoption of this ordinance, it is the intention of the City of Shorewood to establish and impose restrictions upon the construction, installation and operation of outdoor wood-burning furnaces within the city limits of Shorewood for the purpose of securing and promoting the public health, safety and general welfare of the city and its inhabitants. 1005.02 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. OUTDOOR WOOD-BURNING FURNACE. Any contrivance, apparatus, or any part thereof, that is installed, affixed or situated out-of-doors for the primary purpose of the combustion of wood, from which heat or energy is derived and intended to be directed there from by conduit or other mechanism into any interior space for the supply of heat or energy. 1005.03 PERMIT REQUIRED. No person shall construct, install, use or operate an outdoor wood-burning furnace in Shorewood without first having obtained a building permit from the Shorewood Building Official. 1005.04 MINIMUM STANDARDS. Subd. 1. Subd. 2. Subd. 3. Subd. 4. Subd. 5. Subd. 6. Installation. All outdoor wood-burning furnaces shall have an approved listing by Underwriter's Laboratories (UL), shall be installed according to the manufacturer's installation instructions, and shall comply with emission standards promulgated by the United States Environmental Protection Agency (EP A) and the Minnesota Pollution Control Agency (MPCA). Minimum lot size. No outdoor wood-burning furnace shall be located on property smaller than three acres in land area. Minimum setback. Outdoor wood-burning furnaces shall be located at least 200 feet from any property line. Chimney height. The outdoor wood-burning furnace shall have a chimney that extends at least 20 feet above the surface of the ground and two feet above the ridgeline of any dwelling within 500 feet of the furnace. In no case shall the chimney be higher than 40 feet. The chimney shall be constructed and supported so as to withstand high wind speeds. Months of operation. No outdoor wood-burning furnace shall be operated during the time period 16 April through 14 October. Survey requirement. To obtain a building permit for an outdoor wood-burning furnace, the owner must provide a survey, prepared by a registered land surveyor, showing the location and ridge line heights of all buildings within 500 feet of the proposed location of the furnace. 1005.05 EXISTING FURNACES. Outdoor wood-burning furnaces that were legally installed prior to the adoption of this Ordinance shall comply at minimum with the installation requirements set forth in Section 1005.04, Subd. 1 of this Chapter and the months of operation standard set forth in Section 1005.04, Subd. 5 of this Chapter. No existing outdoor wood-burning furnace may be enlarged or extended. 1005.06 PENALTIES. Failure to comply with any of the provisions of this chapter shall be a misdemeanor. Each day that a violation continues shall be deemed a separate punishable offense." Section 2. That this Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of October 2006. ATTEST: WOODY LOVE, MAYOR CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK ~ Department of Veterans Affairs Memorandum Date: August 23, 2006 From: Jackie Rust, CNP Subj: Edward Bergslien To: Whom It May Concern It has been brought to my attention that Mr. Bergslien is being exposed to unnecessary environmental hazards (wood burning stove from the neighbors) which maybe contributing to increased respiratory complications. The smoke appears to be blowing into Mr. Bergslien's home therefore requiring him to close the windows and doors. Out of respect for Mr. Bergslien, I am recommending that the neighbor move his wood burning stove to prevent further smoke exposure to Mr. Bergslien. Thank you, //<~'-~~" \ -. I ".. .....- 6tC-fL.L( ~. Jack\~ st, CNP (612) 725-2098 r- C:<_//i2{,'L~ CA)(J i'L.,. VA FORM MAR 1989 2105 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM FROM: Mayor and City Council Craig Dawson, City Administrator Larry Brown, P.E., Director of Public Works Steve Gurney, P.E., City Engjnee~J2' October 9,2006 TO: DATE: RE: Approve Change Order 2 Wedgewood Drive, Teal Circle, and Mallard Lane Improvements and Appurtenant Work During the watermain installation for Wedgewood Drive, Mallard Lane, and Teal Circle, there have been several concerns raised by the residents about access to their homes. The specifications allowed for the closure of the road between 7 AM and 7 PM. We have negotiated with the Contractor to changes his methods of construction for a portion of the project, which will allow better access during most of the remaining watermain installation. Attachment 1 is the change order prepared to addresses the change. The change has the added benefit of improving the schedule by allowing crews to pave the areas where watermain has already been installed. The change involves using a directional drilling method rather than open trench construction for a portion ofthe watermain that is installed in a highly congested area. Other utilities, both private and City-owned, as well as minimal width right-of-way did not allow for the Contractor to maintain a safe work area and keep the road open to traffic. By eliminating some of the excavation associated with an open trench installation, the road can be kept open for longer periods of time. There still will be the need to close the road for some of the work, but the duration of closures will be reduced. The cost associated with this change is $39,940.50. This will increase the cost of the watermain portion of the project, but is still within the original amount used to figure the preliminary assessment roll. Recommendation Staff is recommending approval of the resolution that approves Change Order 2. A resolution is included for your consideration. n f,.J PRINTED ON RECYCLED PAPER WEDGEWOOD DRIVE, TEAL CIRCLE, AND MALLARD LANE IMPROVEMENTS AND APPURTENANT WORK CITY OF SHOREWOOD, MN WSB PROJECT NO. 1074-73 OCTOBER 3, 2006 OWNER: CONTRACTOR: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 NORTHWEST ASPHALT, INC. 1451 STAGECOACH ROAD SHAKOPEE, MN 55379 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: CONTRACT QUANTITIES ARE MODIFIED AS SHOWN ON THE ATTACHED DETAIL. Install portion of 8" watermain using directional drilling methods IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: 1 CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $1,053,041.82 $17,947.60 $1,070,989.42 $39,940.50 $1,110,929.92 ORIGINAL COMPLETION DATE (SUBSTANTIAL): 10/27/2006 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE COMPLETION DATE PRIOR TO THIS CHANGE ORDER: 10/27/2006 NET INCREASE OF CHANGE ORDER: NONE COMPLETION DATE WITH APPROVED CHANGE ORDER~ 10/27/2006 ER APPi/~ , r/~~/ RECOMMENDED BY: CONTRACTOR SIGNATURE WSB & ASSOCIATES, INC. ENGINEER NORTHWEST ASPHALT CONTRACTOR APPROVED BY: PUBLIC WORKS DIRECTOR, CITY OF SHOREWOOD CITY ADMINISTRATOR, CITY OF SHOREWOOD DATE DATE Attachment # 1 WEDGEWOOD DRIVE, TEAL CIRCLE, AND MALLARD LANE IMPROVEMENTS AND APPURTENANT WORK CITY OF SHOREWOOD, MN WSB PROJECT NO. 1074-73 October 3, 2006 ADDED ITEMS Item No. Mat. No. Description Qty Unit Price Extended Amount $65.20 $68,460.00 $175.50 $1,930.50 $70,390.50 Price Extended Amount $29.00 ($30,450.00) ($30,450.00) $39,940.50 71 72 2504.603 DIRECTIONAL BORE 8" WATERMAIN 2504.602 SADDLE FOR CORP. STOP 1050 11 LI N FT EACH TOTAL ADDED ITEMS CHANGE ORDER NO.2 DELETED ITEMS Item No. Mat. No. Description Qty Unit 73 2504.603 8" WATER MAIN - DUCT IRON CL 52 -1050 LI N FT TOTAL DELETED ITEMS CHANGE ORDER NO.2 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT Page 1 CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION APPROVING A CHANGE ORDER 2 FOR THE WEDGEWOOD DRIVE, TEAL CIRCLE, AND MALLARD LANE IMPROVEMENTS AND APPURTENANT WORK, CITY PROJECT NO. 02-02 WHEREAS, on July 24, 2006, the City of Shorewood entered into a contract for construction with Northwest Asphalt, Inc. for the Wedgewood Drive, Teal Circle, and Mallard Lane Improvements and Appurtenant Work, City Project No. 02-02; and WHEREAS, WSB and Associates has prepared Change Order 2 attached hereto as Exhibit A, for additional work outside of the original contract; and WHEREAS, the Director of Public Works has reviewed said Change Order and found it to be cost effective for the project. NOW, THEREFORE BE IT RESOLVED by the City of Shorewood to approve Change Order Number 1 with Northwest Asphalt, Inc., that incorporates services outlined in Change Order 2, attached hereto as Exhibit A. ADOPTED by the City Council of the City of Shorewood this 9th day of October, 2006. ATTEST: WOODY LOVE, MAYOR CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM FROM: Mayor and City Council Craig Dawson, City Administrator Larry Brown, P.E., Director of Public Works Steve Gurney, P.E., City Engineer ~ October 9,2006 TO: DATE: RE: Approve Change Order 1 Connection ofSE Water System to NE Water System During the construction of the interconnection of SE Water System to NE Water System, field modifications were made to provide a better final constructed product. Attachment 1 is the change order prepared to addresses the change. A brief discussion of the major items follows. The first change is related to the hydrants on the project. An extra hydrant was added at Manor Park to provide additional fire protection. The extra cost associated with this work is $800.00. A second change was made at the Amesbury townhomes, where a "yard hydrant" was placed. The modifications to this system will reduce the work necessary to winterize the system and provide easier access to the meter pit. The Amesbury Homeowners Association has agreed to reimburse the City for the costs associated with this hydrant. The line will be metered and the HOA charged for the water used; however, the volume of water used is anticipated to be small. The change represents an increase of$I,709.60 for modifications to the hydrant and meter pit. An additional $1088.00 to remove and replace curb and gutter was necessary due to are-alignment of the line to the hydrant. The final change reflects a modification to the size of the water service stubs that were installed for 14 properties to provide increased flow to the homes. The homes where the service size was increased are bigger homes or homes located further back from the road than average homes. The overall cost associated with this change is $9,534.60. Recommendation Staff is recommending approval of the resolution that approves Change Order 1. A resolution is included for your consideration. n J.J PRINTED ON RECYCLED PAPER CHANGE ORDER NO.1 CONNECTION OF SE WATER SYSTEM TO NE WATER SYSTEM CITY OF SHOREWOOD, MN WSB PROJECT NO. 1608-04 OCTOBER 9, 2006 OWNER: CONTRACTOR: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331 MINGER CONSTRUCTION, INC. 8470 GALPIN BLVD CHANHASSEN MN 55317 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: CONTRACT QUANTITIES ARE MODIFIED AS SHOWN ON THE ATTACHED DETAIL. Hydrant Revisions Revisions Water Services Revisions IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: N/A CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $669,956.20 $0.00 $669,956.20 $13,132.20 $683,088.40 ORIGINAL COMPLETION DATE (SUBSTANTIAL): NET CHANGE FROM PREVIOUS CHANGE ORDERS: COMPLETION DATE PRIOR TO THIS CHANGE ORDER: NET INCREASE OF CHANGE ORDER: COMPLETION DATE WITH APPROVED CHANGE ORDERE 9/15/2006 NONE 9/15/2006 NONE 9/15/2006 RECOMMENDED BY: APPROVED BY: C::~~ L_~ '7 .' ,.,/ ,,0 /'1 // ///,', 'C ~"",~ " ./ / 'IoNI~~~'~TURE IF /-----X';' (_./;,;Z~ RNEY, P.E., PROJECT., AN GER ,/ v" WSB & ASSOCIATES, INC. ENGINEER MINGER CONSTRUCTION, INC. CONTRACTOR APPROVED BY: CITY ADMINISTRATOR, CITY OF SHOREWOOD PUBLIC WORKS DIRECTOR, CITY OF SHOREWOOD DATE DATE Attachment # 1 Change Order No. 1 Detail CONNECTION OF SE WATER SYSTEM TO NE WATER SYSTEM CITY OF SHOREWOOD, MN WSB PROJECT NO. 1608-04 October 9, 2006 ADDED ITEMS Item No. Mat. No. Description Qty 43 2504.601 CUT IN EXTRA HYDRANT 44 2504.601 YARD HYDRANT MODIFICATIONS 45 2504.602 1-1/2" CORP STOP & SADDLE 14 46 2504.602 1-1/2" CURB STOP & BOX 14 47 2504.603 1-1/2" COPPER WATER SERVICE 466 48 2531.501 REMOVE AND REPLACE B618 CURB & GUTTER 32 Unit Price Extended Amount LUMP SUM $800.00 $800.00 LUMP SUM $1,709.60 $1,709.60 EACH $339.00 $4,746.00 EACH $210.00 $2,940.00 UN FT $31.00 $14,446.00 UN FT $34.00 $1,088.00 $25,729.60 Unit Price Extended Amount EACH $186.50 -$2,611.00 EACH $127.60 -$1,786.40 UN FT $20.00 -$8,200.00 ($12,597.40) $13,132.20 TOTAL ADDED ITEMS CHANGE ORDER NO.1 DELETED ITEMS Item No. Mat. No. Description Qty 49 50 51 2504.602 1" CORP STOP & SADDLE 2504.602 1" CURB STOP & BOX 2504.603 1" COPPER WATER SERVICE -14 -14 -410 TOTAL DELETED ITEMS CHANGE ORDER NO.1 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT Page 1 CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION APPROVING A CHANGE ORDER 1 FOR THE CONNECTION OF SE WATER SYSTEM TO NE WATER SYSTEM, CITY PROJECT NO. 05-05 WHEREAS, on May 22, 2006, the City of Shorewood entered into a contract for construction with Minger Construction, Inc. for the Connection of SE Water System to NE Water System, City Project No. 05-05; and WHEREAS, WSB and Associates has prepared Change Order 1 attached hereto as Exhibit A, for additional work outside of the original contract; and WHEREAS, the Director of Public Works has reviewed said Change Order and found it to be cost effective for the project. NOW, THEREFORE BE IT RESOLVED by the City of Shorewood to approve Change Order Number 1 with Minger Construction, Inc., that incorporates services outlined in Change Order 1, attached hereto as Exhibit A. ADOPTED by the City Council of the City of Shorewood this 9th day of October, 2006. ATTEST: WOODY LOVE, MAYOR CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us Celebrating 50 Years. 1956 - 2006 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: October 4,2006 RE: Resolution Repealing Traffic Restrictions at Old Market Road and Broms Boulevard. On August 14, 2006, the City of Shorewood approved Resolution 06-060, setting in place traffic turn and through movement restrictions at the subject intersection. Attachment 1 is the resolution for this item. Based upon the most recent feedback, City Councilmember Callies has reported that the restrictions put in place cause more inconvenience than positive results, and has requested that the restrictions be removed. Staff agrees with the recommendation that the restrictions should be removed. A draft resolution repealing the restrictions is attached for Council's consideration. Recommendation Staff is recommending approval of the attached resolution that repeals traffic restrictions put in place by Resolution 06-060. ,,, tJ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 06-060 A RESOLUTION PROHIBITING TRAFFIC ON BROMS BOULEVARD AT OLD MARKET ROAD DURING EVENING PEAK HOURS WHEREAS, Radisson Road, from Old Market Road to Christmas Lake Road, is a local residential street not intended to carry cut-through traffic; and WHEREAS, previous studies have indicated that high percentage of the traffic utilizing Radisson Road is cut-through traffic. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shore wood that traffic movements at Broms Boulevard are hereby prohibited as described below: 1. No right turn from Old Market Road to Broms Boulevard between the hours of2 PM and 5 PM. 2. No through traffic from westbound Broms Boulevard at Old Market Road between the hours of 2 PM and 5 PM. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of August, 2006. aY2- ATTEST: y~ Woody Love, Mayor Craig W. Dawson, City Administrator/Clerk ATTACHMENT! RESOLUTION 06-060 CITY OF SHOREWOOD RESOLUTION NO. 06- A RESOLUTION REPEALING TRAFFIC RESTRICTION ON BROMS BOULEVARD AT OLD MARKET ROAD DURING EVENING PEAK HOURS WHEREAS, on August 14, 2006, the Shorewood City Council approved Resolution 06-060 setting in place certain traffic restrictions for the intersection of Broms Boulevard; and WHEREAS, it has been determined that said traffic restrictions are not effective and are cause for disruption in reasonable traffic patterns; and WHEREAS, the Director of Public Works has reviewed said restrictions and recommends that said restrictions be removed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shore wood resolution 06-060 is hereby repealed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of October, 2006. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK ATTACHMENT 2 DRAFT RESOLUTION