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Subd. 5. EXECUTION OF ADULT SENTENCE. When it appears that a person
convicted as an extended jurisdictionjuvenile has violated the conditions of the stayed
sentence, or is alleged to have committed a new offense, the court may, without notice,
revoke the stay and probation and direct that the offender be taken into immediate
custody. The court shall notify the offender in writing of the reasons alleged to exist for
revocation of the stay of execution of the adult sentence. If the offender challenges the
reasons, the court shall hold a summary hearing on the issue at which the offender is
entitled to be heard and represented by Counsel. After the hearing, if the court finds that
reasons exist to revoke the stay of execution of sentence, the court shall treat the
offender as an adult and order any of the adult sanctions authorized by section 609.14,
subdivision 3, except that no credit shall be given for time served in juvenile facility
custody prior- toa'"Summary hearing. If the offenderwas COilVic"tedCiTiin ~
deSCri'bed'1ilSubdivision I, claiiSe(2): and the court finds that reasons exist to revoke
the stay, the court must order execution of the previously imposed sentence unless the
court makes written findings regarding the mitigating factors that justify continuing the
stay. Upon revocation, the offender's extended jurisdiction status is terminated and
juvenile court jurisdiction is terminated. The ongoing juriSdiction for any adult
sanction, other than commitment to the cOmmissioner of corrections, is with the adult
COUI1.
Presented to the governor March 3, 2000
Signed by the governor March 7, 2000, 3:40 p.m.
CHAPTER 257-H.F.No. 2535 .
d t provide for election
'II . g the city of Shorewoo 0
An act relating to local govemment, a owm .
of cOllncil members from wards..
, . TURE OF THE STATE OF MINNESOTA:
CTED BY THE LEGISLA:
BE IT EN~ ITY OF SHOREWOOD MAY ESTABLISH WARDS.
SectIon 1. C . de by ordinance for the
. f Shorewood may provI - :- f
The city council of the CIty ~. d The ordinance may also provIde or
- - '1 bers by war s. . - - f
election of city ~ mem -;- -I . J:;;ding Minnesota Statutes, sec Ions
- - - M' nesota electIon aw, mc
staggering ~ terms.._ I~. to wards appiies to this section.
204B.l35 and 205.84, re atmg _ ~ _ _ _
LOCAL APPROVAL.
Sec. 2. .. body of the city of Shorewood
.. . h day after the governmg _ _ _ _ _
Section .!. ~ ~ctIve t e - t'o 645.021, subdivisio~ ~
I. s wI'th Minnesota Statutes, sec 1 n
comp Ie _
Presented to the governor March 9, 2000
h 13 2000, 2:05 p.m.
Signed by the governor Marc ,
CHAPTER 258-S.F.No. 2554
ltyfior omission of the
., a one-time exemptionfrompena
An act relating to taxation; provldmg I . t xatl'on process for Wadena cOllnty.
' t .. the t/'llt I-m- a
Pllblic advertisement reqlllremen OJ .
IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
BE , J\DENA COUNTY; LEVY AUTHORIZATION.
Section 1. W . 2000 Iy the requirement under
., 9 I ayable m on ,_ . _
For taxes leVIed ~ 199 on y, Pbd' . . - 7 that the county auditor must use
- - - . 275065 su IVlSlon, - - ----;- t f
Minnesota Statute~ section . 'f f: '1 . e to comply with the reqUlremen s ~
the previous year's lev~ b~;~~6; su~d~~ision 5a, does not apply ~ the levy ~
Minnesota Statutes, sectIon - . , _
Wadena county.
- - PPROVAV EFFECTIVE DATE.
Sec. 2. LOCAL A 'd nty board and compliance
I b the Wa ena cou _
' l' effective upon approva y _ _ __
SectiOn - ~ f 645021 subdivision 3.
with Minnesota Statutes, ~ ., _
Presented t~ the governor March 9, 2000
Signed by the governor March 13, 2000, 2:05 p.m.
CHAPTER 256-H.F.No. 2722
An act relating to the cOllnty of Kittson,. graming the cOllnty board limited allthority to
initiate the dissollltion of towns in the COllnty having a certain poplIlation.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1. AUTHORITY TO DISSOLVE CERTAIN TOWNS.
The county board of Kittson county may, on its own initiative, dissolve a town
located inti1'eCOunty that has a popiiiatioilOf less than five full-timerestdents. The
dISSOiUtion mu~uraccord.fiig to the procedUfeiTrl Miilnesota Statutes, sections
~ ~ 365.49, except that ~ ekCtion ~ required. - _
Sec. 2. EFFECTIVE DATE.
Section 1 is effective the day after the governing body of Kittson county and its
chief clerical 'Officer timely coniiiietetheir compliance w1iiiMii1nesotas~ section
64Ib2ISUbdiViSiOns ~ and ~ - _
Presented to the governor March 3, 2000
Signed by the governor March 7, 2000, 3:40 p.m.
New language is indicated by underline, deletions by ~
. 'ndicated by underline, deletions by ~
New language IS I _
!
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
DATE:
February 7,2002
RE:
Mayor and City Council
. i'r/
Jean Panchyshyn, Executive Secretary/Deputy clerk90ft
Craig W. Dawson, City Administrator~
DISCUSSION ON ESTABLISHING WARDS
TO:
FROM:
In preparation for establishing a ward system in the City, the following items need to be
addressed:
1) Determine the number of wards to establish
In initial discussions on setting up wards, Council looked at having 3 or 4 wards. It is staffs
understanding that Council preferred 4 wards be established. Staff has prepared plans on 4
wards. Council should affirm the numbers of wards to be established.
2) Determine when to implement ward elections
Council should decide when to implement the ward system - 2002 or 2004 election year.
3) Determine how to implement ward elections
Some options for implementing a 4-ward system include:
A) Have all 4 ward seats on the ballot in 2002, with staggered terms.
B) . Allow current council members to complete their terms, and elect 2 wards in
2002, with staggered terms.
C) Allow current council members to complete their terms. Elect the two open
council positions at-large in 2002. Implement wards in 2004, with staggered
terms.
n
t.J PRINTED ON RECYCLED PAPER
February 7,2002
Discussion on Establishing Wards
Page 3 of 4
As a side note, H.F. Bill No. 2593 was heard on Friday, February 1, 2002. This bill would
require city council members elected by wards who serve four-year terms, to run again at the
next regularly scheduled municipal general election after ward boundaries are redefined, rather
than continue to serve in office until their term expires. This is the same process that happens to
Legislative seats following redistricting.
4) Review of Ward Maps
Staff has prepared some very preliminary ward maps for council to review. Since the legislative
redistricting deadline is March 19, 2002, final municipal ward boundaries will not be determined
until after that date. However, staffwill continue to create ward maps based on the legislative
proposals that currently exist, the majority of which place Shorewood in the same House
Legislative district.
The geographic requirements in creating ward maps include:
.:. Wards are bounded by precinct lines
.:. Wards are compact in area
.:. Wards are composed of contiguous territory
.:. Wards are made up of census blocks (a census block map is attached)
.:. City Wards must be as equal in population as practicable. For Shorewood, the ideal
population is 1,850 per ward (total city population is 7400).
5) Determine Precinct Boundaries
Providing that Shorewood is in one congressional and legislative district, it is likely that each
ward will have one voting precinct, and the precinct boundaries will therefore be the same as the
ward boundaries. The exception to this is the Proposed Ward 1, which will have 2 voting
precincts - one on the island and one on the mainland, giving Shorewood a total of 5 precincts.
6) Municipal primary elections
The City currently does not hold municipal primary elections. Should council decide to hold
municipal primary elections, confirmation by ordinance is required. If municipal primary
elections are held, filing for office begins in early July. Staff estimates additional costs for
holding a municipal primary would be approximately $250 for the ballot printing! layout and
legal notice publication costs.
February 7, 2002
Discussion on Establishing Wards
Page 4 of 4
February 11,2002
February 11,2002
Or March 11, 2002
March 11, 2002
March 19,2002
March 25,2002
Apri18,2002
April 8, 2002
Or April 22, 2002
April 30, 2002
2002 Redistricting ,
Proposed Time Schedule
Council Work Session to discuss ward implementation process and review
preliminary ward plans
Council provides direction on ward implementation process
Review Preliminary Ward Maps
Deadline for Legislative Redistricting
Should legislative redistricting go to court, it is expected the court will
approve a plan on March 20, 2002.
Council Work Session to Review Proposed Ward Planes) to bring forward
at public hearing
Public Hearing - Consideration of New Ward Boundaries
Council Approval of Ordinance Establishing New Ward Boundaries.
Ordinance becomes effective September 10, 2002 (State Primary Election
Day)
Deadline for Cities to Establish Ward Boundaries
2001 Minnesota Redistricting Guide
A copy of the ordinance or resolution establishing a combined polling place must be filed with the county
auditor within 30 of approval by the governing body. For a combined polling place involving multiple
municipalities or jurisdictions, each governing body involved must pass an ordinance or resolution
establishing the combined polling place. (M.S. 204B.14 subd. 2 (b )(3))
3.7.6.2 Withdrawin2 from combined pollin2places
A municipality withdrawing from participation in a combined polling place must file a resolution of
withdrawal with the county auditor no later than May 1st of any year. (M.S. 204B.14 subd. 2 (b)(3))
3.7.7 Alternate dates and procedures for establishing polling places
If the state legislative redistricting plan is adopted and/or any court challenges are resolved less than 19
weeks before the state primary in a year ending in two (after Apri130 in 2002), there are alternate dates
and procedures for establishing or reestablishing polling places. For more information on the alternate
dates and procedures refer to Appendix B or contact the Elections Division of the Secretary of State's
Office.
3.8 WARDS
3.8.1 Definition
Wards are elective districts in a city from which members of the city council are elected. There are over
100 cities in Minnesota who use wards for electing council members. This compares with the over 700
Minnesota cities who elect their councils "at-large." In cities that elect their council members at-large, all
citizens are able to vote for any council member and thus they meet the "one-person, one-vote"
requirement of the U.S. Constitution. Cities with wards must redistrict theirwards after the federal
census, and must make the wards equal in population in order to meet the equal representation
requirement.
3.8.2 Ward boundaries
Wards must be drawn to meet statutory requirements in addition to population equality. These
requirements influence the geography of the county commissioner distri,cts. The geographic requirements
include:
. Wards are bounded by precinct lines,
. Wards are compact in area,
. Wards are composed of contiguous territory.
(M.S. 205.84)
Minnesota Secretary of State's Office
69
2001 Minnesota Redistricting Guide
The requirement of precincts to be drawn on census block lines would also force ward boundaries to be
drawn on census block boundaries, as precincts cannot cross ward boundaries.' (M.s. 204B.14 subd. 2)
Census block boundaries do not reflect any municipal annexation after January 1, 2000. If a city has
annexed territory since that date, the precinct and ward plans should be written to include those annexed
area. However, the population of the recently annexed may be difficult to accurately determine (see
below for more information).
Remember to check your city charter to determine if it specifies additional requirements for the wards
within your city beyond what is presented here.
3.8.3 Population and city wards
,
Wards must be as equid in population as practicable. (M.S. 205.84 subd. 1)
It may not be possible to draw wards that are equal in population. Situations where wards may have
unequal population are:
. The total population of the city is not divisible by the number of wards, or
. The population totals within census blocks do not provide refined enough numbers to draw equal
. population wards.
For the purpose of redistricting wards, the city must use the population counts that are certified by the
u.s. Census Bureau and reflect the city's population as of Aprill, 2000. Therefore, the city does not
necessarily need to consider any annexation of population after the completion of the decennial census.
However, case law has established that is some situations a city may consider post-census population
changes, or imminent development, when redistricting wards.
The obvious problem in considering the population in territory annexed after that date is the difficulty of
precisely determining the size of that population. If an annexation includes an entire census block,
population for that block is easy to determine. However, if a partial census block is annexed, the city may
need to use another method to determine the population of the annexed area or the entire ward.
Since it is not possible to get an official population count for a portion of a census block, the city may
form an estimate of the actual resident population annexed. However, if an estimate is used the city will
need to be able to document how that estimate was developed in order to withstand a possible court
challenge to the city's redistricting plan.
The population for the entire census block is available, and in most cases the actual number annexed is
less than the total. If the total population of the census block would not cause the populationofthe ward
to exceed Constitutional requirements, it may be sufficient to simply proceed as though the entire
population of the census block were annexed for the purpose of calculating ward population.
Minnesota Secretary of State's Office
70
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3.8.4 City redistricting process
3.8.4.1 Writin2 the ward plan
There are many ways to describe ward boundaries. If a city a single road, or other feature, as the division
between wards, it may be sufficient to define the wards in relation to that feature, for example "those
portions of the city east of Main street," or "north of Clearwater creek." However, when ward boundaries
follow multiple features, a metes and bounds description may be the best description.
It may be preferable to write a metes and bounds description for wards than to define wards by
referencing the precinct(s) that make up the wards.
A metes and bounds description is one that describes the boundaries of the wards in such a way that a
person could walk the described boundary. An example that describes a portion of the Metropolitan
Council's 6th District is included in Minnesota Statutes 473.123 subdivision 3c (6):
"The sixth council district consists of that portion of Hennepin county consisting of the
cities of Golden Valley and St. Louis Park and that portion of the city of Minneapolis
lying west and south of a line described as follows: commencing at the intersection of the
southern boundary of the city o/Minneapolis and Interstate Highway 35W, northerly
along Interstate Highway 35W to Minnehaha Parkway, northeasterly along Minnehaha
Parkway to 50th Street E., westerly along 50th Street E. to Stevens Avenue S., northerly
along Stevens Avenue S. to 46th Street E., westerly along 46th Street E. to Nicollet
Avenue S., northerly along Nicollet Avenue S. to 36th Street Woo. ..
The advantages of a metes and bounds description are:
. More identifiable to people unfamiliar with the city,
. Better than using precincts for descriptions - as precincts tend to change over time.
When a ward redistricting plan is approved, any reference to a municipal or precinct boundary refers to
that boundary on the day the plan is approved. . It is not uncommon for municipal boundaries to change.
A metes and bounds description may help to reinforce that when an annexation has occurred, a change in
precincts and wards also has occurred.
Metes and bounds descriptions may be more understandable to people unfamiliar with the city than a
description which references particular additions to the city, for example. They may also be better than
using precincts for descriptions - as precincts tend to change over time.
3.8.4.2 Public involvement
It is recommended that cities solicit public involvement in the redistricting process. Public involvement
may include multiple meetings during which the council considers a variety of redistricting plans,
including those submitted by members of the public.
Minnesota Secretary of State's Office
71
2001 Minnesota Redistricting Guide
3.8.4.3 Dates for establishinlZ wards
A city may not redistrict its wards before the legislature has been redistricted in 2002. The city then must
redistrict its wards, along with its precincts, within 60 days of legislative redistricting or by April 30,
2002, whichever comes first. (M.S. 204B.135 subd. 1)
An ordinance establishing new ward boundaries becomes effective on September 10, 2002, the date of the
state primary election. (M.S. 205.84 subd. 2)
lfthe state legislative redistricting plan is adopted and/or any court challenges are resolved less than 19
weeks before the state primary in a year ending in two (after April 30 in 2002), there are alternate dates
.. and procedures for redistricting or reestablishing local government elective districts. For more
information on the alternate dates and procedures refer to Appendix B or contact the Elections Division of
the Secretary of State's Office.
3.8.4.4 Publish and post ward plan
While it is not specifically required to publish or post ward redistricting plans it may be a good practic.e to
publish and post plans to make them as widely available as possible.
3.8.4.5 Notify Auditor
City clerks should notify the county auditor of any change in ward boundaries. In most cities precinct
names also indicate the ward designations so additional notification is not necessary. In situations where
precinct names do not reference the ward to which they belong, the city clerk should provide the county
auditor with information about which precincts are in which wards.
3.8.5 How redistricting affects city council members
3.8.5.1 Residence in ward
When elected, a member of the city council must be, and remain, a resident of the ward they represent.
Ifredistricting causes a ward boundary to move, and that boundary change causes a council member to be
shifted into another ward, the council member is allowed to continue to serve for the remainder of their
term. However, if the council member runs for re-election, they will need to become a resident of the
ward they represent. (M.S. 205.84 subd. 2)
3.8.5.2 Failure to redistrict
Minnesota Statutes provides a penalty if the city council fails to either confIrm existing wards meet
statutory requirements, or redistrict wards to meet statutory requirements. The city council must take an
action to either formally reconfirm or change wards boundaries within the time frames provided in law.
Minnesota Secretary of State's Office
72
2001 Minnesota Redistricting Guide
In the event that the council fails to act in time, no further compensation shall be paid to the mayor or
council members until such time as they act. (M.S. 205.84 subd. 2)
3.9 VOTER RIGHT TO CONTEST
The accessibility of geographic information systems (GIS) and the availability of data and information on
the Internet may enable many more people to participate in local government redistricting. Minnesota
law provides guidance to citizens oftheirright to contest local government election district plans. A
voter's right to contest ward plans is covered in Minnesota Statute 204B.135 subdivisions 1 and 3 (a) and
~). .
A voter wishing to contest a city ward redistricting plan, or compel redistricting, must file a writ of
mandamus with the district court in the county. The dates for filing the writ are:
. If the redistricting plan is approved before April 30, 2002; the writ must be files within three (3)
weeks, but no later than May 7, 2002;
. If the redistricting plan is approved after April 30, 2002; the write must be filed within one (1)
week.
Consult with the city attorney for additional information regarding the procedures for ward redistricting
contests.
3.10 PREPARING FOR NEXT ELECTION
If redistricting precincts results in more precincts than the city previously held, additional work may be
needed to prepare for the upcoming state primary and general election. Among those items that may need
to be done include:
. Acquire additional voting equipment;
. Additional polling place posters and supplies;
. Recruit additional election judges; and
. . Confirm contracts for new or existing polling places, if necessary.
The redistricting process may be a good opportunity for counties, cities, and townships to encourage
people to participate in the election process by serving as an election judge.
At every general election, it is required that a map of the precinct be posted in each polling place. If
precinct boundaries have changed, a new map is especially important.
For more information about preparing polling places for upcoming elections, contact the Secretary of
State's Office Elections Division.
Minnesota Secretary of State's Office
73
District
Population Deviation % Deviation
1
2
3
4
2455.000
1662.000
1660.000
1623.000
605
-188
-190
-227
32.7%
-10.16%
-10.27%
-12.27%
City of Shorewood
Summer 1999 Plan
Ward Map 3
020602jmp
~
District
Population Deviation
% Deviation
1
2
3
4
1877.000 27
1884.000 34
1808.000 -42
1831.000 -19
1.46%
1.84%
-2.27%
-1.03%
City of Shorewood
Ward Plan within 5% deVia~on
* Current Council Members
Ward Plan 4
020602jmp
District Population Deviation % Deviation City of Shorewood
1 1888.000 38 2.05% Wards 1-3 within 50/0
2 1929.000 79 4.27% Ward 4 not within 5%
1906.000 56 3.03%
3
4 1677.000 .173 ~9.35% . Current Council Members
Ward Map 5
020602jmp
~"
..::. ~.... .,......'..:....:..-:.......::...:.....':.....:...':...'...::...~............................~...:.-
,<<
District Population
1
2
4
3
6
5
7
8
9
10
11
12
202.000
575.000
775.000
1495.000
117.000
391.000
562.000
419.000
481.000
769.000
723.000
891.000
City of Shorewood
Planning Districts as related to Census Blocks
NOTE: This map does not depict the true Shorewood Planning Districts
Planning Districts
020702jmp
."
CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
City Council
City AdministraOOd Department Directors
FROM:
.
DATE:
February 7, 2002
SUBJECT: Draft of Goals and Priorities for 2002
Staffhas developed a list of goals, which are not listed in any order of priority, for Council to
consider for 2002. This list is intended to encourage discussion, additions, deletions, and
identification of priorities for this year.
Attached is a progress report on the 2001 Goals and Priority that was forwarded to Council in
December. As you can see, Council and staffmade great progress on the 2001list. The Council's
one priority identified for 2001 - establishment of wards and implementing a ward election system-
needed to be delayed until 2002 due to the State's role in redistricting for congressional and
legislative seats. This priority for 2002 must be completed by April 30.
.
~LI
...
t.J PRINTED ON RECYCLED PAPER
2002 Goals and Priorities
02.11.02
'.
DRAFT
City Council
1) Determine whether, or how to continue function of, LCEC
City CounciVAdministration
2) Establish wards (adopt ordinance by April 30)
3) Construction/Financing of Public Safety Facilities (EDA)
4) Non-phosphorus lawn fertilizer legislation
5) Complete community visioning process; develop action plan(s)
Administration
6) Update/replace personnel policy
7) Update department director position descriptions and evaluation criteria
8) Research & determine direction re: opt-out transit service .
9) Update communications plan & component parts (e.g., newsletter, web site )
10) Accomplish one-half of recodification
11) Do space needs study for City administrative offices
12) Continue to explore opportunities for multi-city collaboratives using municipal employees in
service delivery
AdministrationlFinance
13) Relocation ofTonka Bay liquor store, and extension of Shore wood Plaza store lease
14) Develop contingencies to respond to City revenue reductions due to State budget shortfall
Finance
15) GASB 34 (continue progress toward required implementation date of Jan. 1,2004)
16) Determine whether to change employee-benefit insurance providers
17) Review, purchase, and convert accounting system software
.
Finance/Public Works
18) Analyze and update utility fees (sewer, water, and stormwater)
19) Evaluate data processing and computer system, including replacement of network server
Public Works
20) Adopt plan to solve drainage issues, Gideon Glen/Glen Road! Amlee Road!CR 19 area
21) County Road 19 project - implement in 2002&3
22) Smithtown Road project - implement in 2002
23) Recreation/park management - base schedules on capacity of parks; evaluate & decide on how
services are to be ptovided
24) Concessions at Eddy Station
25) Transition from Munitech contract to in-house service of City utilities
26) Improve safety at intersection of Highways 7 & 41
N
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MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
2 January 2002
RE:
Planning Commission Work Program 2002
FILE NO.
405 (PI. Comm. Admin)
I met last week with Jeff Bailey to begin preparation of a work program for 2002.
Following is a very rough outline of topics to be addressed at study sessions at least
through July.
January
. Subdivision Ordinance
-Planning Commission review of final draft - 8 January
-Public hearing -15 January
-City Council- 28 January
. Planning District Area Plans - wrap up 2 remaining districts
.
Februarv
. CUB Foods Revised Proposal- 5 February
. Review of final drafts of all 12 Planning Districts
. Discuss organized refuse collection
March
. Move 5 March regular meeting to 6 March due to political caucuses
. Possible joint meeting with Council to discuss:
-Planning District Area Plans
Memorandum
Re: Planning Commission Work Program 2002
27 December 2002
-County Road 19 Corridor Study
-Organized refuse collection
Avril
. Neighborhood meetings (number to be determined) re: Planning District Area Plans
. Study session re: housing (Minnetonka Housing Trust)
May
. Study session re: Historic Preservation
. Discuss right-of-way regulations (City Engineer)
. June
. Study session re: variances
July
. Senior housing site study (possible ordinance public hearing in September)
Jeff and I realize that this work plan appears to be concentrated in the first half of the
year. Our rationale was threefold. First, unanticipated matters inevitably crop up (e.g.
CUB last year), and this schedule leaves room to consider them, while at the same time
handling the anticipated issues listed in the work plan. Second, due to the holidays, there
always seems to be less time to tackle new topics late in the year. Finally, members of
the Planning Commission and City Council wi11likely have additional items that they
. would like to add to the work plan.
If there are items of interest that you think should be added to the list, please let me know
at the meeting on 8 January. Hopefully, we can adopt the work program on 15 January.
Have a great New Year!
Cc: Craig Dawson
Larry Brown
-2-
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474.3236
FAX (952) 474-0128. www.ci.shorewDod.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
TO: City Council, City Staff
DATE:
Craig W. Dawson, City Administrator CJ::>
December 6, 2001
.
FROM:
SUBJECT: Progress on Goals and PrioritieslW ork Program for 2001
On February 12,2001, the City Council approved goals and priorities for 2001. As the single priority
that the Council identified was to expedite the establishment of ward boundaries, the remaining items
on the list became the work program for 2001. The number of major, non-routine activities on the
agenda for 2001 was ambitious. Throughout the year many of the activities, will be handled in due
course. Some have needed to be delayed or postponed as circumstances warranted. The work .
program does provide a yardstick to judge how we have met our expectations for 2001.
ORGANIZA TION/COMMUNITY- WIDE ISSUES
1) Establish ward boundaries as soon as possible after legislative district boundaries are ' .
determined
Progress:
a) 2001 Legislature did not establish new districts
b) Staff is attending training "Maptitude" software for redistricting available
from Hennepin County
c) Districts - congressional and legislative - must be established by March
19, 2002; City will have 60 days after districts are set to delineate precincts
d) Neither HouselRepublican norSenatelDFL plans show any split of
Shorewood into multiple congressional districts. Staff may proceed with
developing alternative City ward boundaries as data for the software
become available, so that they may be established quickly when State
redistricting occurs.
I.) PRINTED ON RECYCLED PAPER
Goals and PrioritiesIW ork Plan for 2001
December 2001 Progress Report
Page 2
2) Strategic planning/visioning for Shorewood
. Establish expectations
. Identify stakeholders, including other South Lake cities
. Determine process( es)
. Establish timeframes
Progress:
a)
b)
.
c)
Scoping phase was completed for a Shorewood-focusedvisioning
process;Council approved project based on plan identified inscoping
phase
Participation by other South Lake Minnetonka cities was actively
solicited; Excelsior chose to join in. Door remains open for other cities.
Process to run through late winter/early spring 2002
3) Work with City of Excelsior on:
. Strategic alliances, collaboratives, co-production opportunities
. Relationship for sewer & water maintenance (and operations)
. Joint planning for capital improvement programming, especially capital equipment
. Redevelopment planning, Smithtown Crossing area to Excelsior Parkland (aka Studer
Park)
. Same goals above would also apply to other South Lake communities
Progress:
.
a)
Opportunities identified early in year by ad lroc committee of Council/staff
of both cities
Focus has been on public works. Apparently, Excelsior Council is
skeptical of benefits; progress hampered by health issues of key staff
members
Unofficial collaborative efforts continue as opportunities arise and are
being reviewed as models for formalizing collaboration - e.g., combining
forces for street patching/seal coating, snow removal
Sewer & water maintenance and operations were not addressed as part of
2002 budget process, due to lack of progress on collaboration on these
activities
Joint capital equipment planning similarly was not been undertaken
Redevelopment planning has had no progress, and is a low priority
Exploratory discussions just beginning re: collaborating on planning
services (perhaps to include Tonka Bay)
Shorewood sponsored Lake-wide Planning Commissioner Training in
April 2001
City is now participating in Mound Fire Department Advisory
Commission
b)
c)
d)
e)
1)
g)
h)
i)
Goals and Priorities/Work Plan for 2001
December 2001 Progress Report
Page 3
4) DefIne goals and develop plans for opt-out transit with Minnetonka
Progress:
a) Met with Minnetonka staff in winter 2001 -- its planning was too far
along to include Shorewood; met again in fall 2001, and Minnetonka was
unsure what to do due to new funding basis for transit
b) Having an opt-out system would not result in lowering transit property
tax levy
c) New issues with funding for opt-out system as transit dollars will come
from State appropriation rather than property tax levy.
5) Encourage/publicize neighborhood civic functions (e.g., Neighborhood Night Out)
Progress:
.
d)
Notice of availability of SLMPD for National Night Out placed in July
2001 City Newsletter; two events scheduled, although one was postponed
due to high heat & humidity
Grand openings of Skate Park and Eddy Station
Increased level of commitment to Lake Minnetonka Fourth.of July events;
holiday lighting in Excelsior
Lake Linden Drive trail walk in November resulted in unanimous
neighborhood support for new trail
a)
b)
c)
ENVIRONMENTAL INITIATIVES
1) Implementation and legislative initiative for phosphorous-free fertilizers
.
Progress:
a) Department of Agriculture bill scuttled in 2001 session
b) On-going preparations for 2002 session; City-led ad hoc steering
committee is meeting regularly, and number of participants grows steadily
c) Support of other cities and organizations solicited and received;
population of 40 cities taking supportive action is 1.25+ million
d) League of Minnesota Cities has listed this issue as a priority for the 2002
session; Association of Metro Municipalities has adopted position
2) Implement recommendations of the LCEC
Progress:
a) City coordinated distribution of composting bins available through
Hennepin County
b) Gideon Glen property planning is underway
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Goals and Priorities/Work Plan for 2001
December 2001 Progress Report
Page 5
3) Better coordination of programming of recreation activities and facilities (including improved
communication with Minnetonka Community Education & Services)
Progress:
a)
Staff-level discussions begun in May 2001; issues and options identified
through September 2001
Council held two work sessions regarding MCES relationship in
November 2001
Joint CouncillPark Commission work session scheduled for December
2001; expectation that direction will be given for changes in 2002
4) Define/evaluate relationship of Park Foundation with Park Commission, City Council
b)
c)
Progress:
b)
Foundation refocused with changes in by-laws, reduction in number of
directors on Board
Foundation has begun fund-raising project (Buy-a-Brick for Eddy
Station)
.
a)
5) Develop program to restore appropriately healthy fund balance in Park Improvement Fund
Progress:
a) Briefly reviewed during 2002 budget process; recreation activity user fee
likely to be increased. Levy limits hampered ability to raise or transfer
revenues to Park Improvement Fund.
STREET AND ROADWAY MATTERS
.
1) Complete agreement on design of County Road 19/5mithtown Road/Country Club Road
intersection and prepare for construction in 2002
Progress:
a) Staff worked with Hennepin County to put project back on 2002
construction schedule
b) Preliminary layout plan OK'd by Hennepin County in November, and
approved by Tonka Bay in resolution on November 27
2) Re-evaluate design criteria for City streets and consider a street construction assessment policy
(as recommended by task force)
Progress:
a) Not undertaken
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Goals and Priorities/Work Plan for 2001
December 2001 Progress Report
Page 7
2) Rationalize refuse collection services
Progress:
a) Organized refuse collection process has begun at Planning Commission
b) Process should be complete by mid-2002
LIQUOR OPERATIONS
1) Determine location of Tonka Bay store in conjunction with City of Tonka Bay
Progress:
a) Agreement voiced at March joint meeting of Tonka Bay and Shorewood .
liquor committees, premised on no significant change to November 2000
concept plan for CR 19/5mithtown Road/Country Club Road intersection;
Tonka Bay has delayed next meeting until it approved preliminary layout
plan (which it did on November 27). Month-to-month agreement for
2002 at Shorewood and Tonka Bay city councils on December 10 & 11.
2) Negotiate lease agreements for Waterford and Shorewood Plaza stores
Progress:
b)
Waterford lease negotiations have been intermittent, despite staff's efforts
to schedule negotiations; five-year agreement for reduced floor area
scheduled at December 10 Council meeting .
Shorewood Plaza lease negotiations were delayed pending outcome of
CUB Foods proposal; one-year lease extension with five-year duration
conversion clause scheduled at December 10 Council meeting
a)
3) Remodel Shorewood Plaza store
Progress:
a) Delayed pending outcome of CUB Foods's 2001 proposal and lease
extension with Shorewood Plaza
4) Review and adjust liquor employee staffmgand benefits
Progress:
a) Council authorized two assistant manager positions
b) Employee familiarization discount implemented
..
.
Goals and PrioritiesIW ork Plan for 2001
December 2001 Progress Report
Page 8
PLANNING COMMISSION ACTIVITIES
I) Complete subdivision ordinance
Progress:
a) Work to complete was begun in July; completion by Planning Commission
anticipated in January 2002 .
2) Complete right-of-way ordinance
Progress:
a) Draft ordinance has been discussed. Work was been pushed back to
November, and will begin in First Quarter 2002
3) Study historic. preservation as it relates to development regulations; revise codes accordingly
Progress:
a) Delayed pending disposition of Russell variance
b) Incorporated into Planning Commission 2001 work program; will be
. continued into 2002 work program.
4) Review hardcover/impervious surface regulations for areas outside of Shoreland District
Progress:
a) Scheduled for consideration at December 10, 2001, City Council meeting
5) Comprehensive Plan:
a) Appendix - draft area plans for each planning district (average of one per month)
Progress:
a) On schedule. As of December 4, ten districts have been reviewed by the
Planning Commission; remaining two to be completed in January 2002
Goals and Priorities/W ork Plan for 2001
December 2001 Progress Report
Page 9
b) Smithtown Road/County Road 19 Redevelopment Plan
. County Road 19 intersection realignment
. Gideon Glen
. American Legion/Total Gas redevelopment
. LRT Trail crossing
. Fire Department/Police Department(?) site selection
Progress:
b)
Issue identification completed. Planning inventory is underway. Goals
and Objectives discussion by Planning Commission was to start in August;
this discussion was delayed to January 2002
In November, Council indicated "gateway" planning at this intersection
should become a priority . .
a)
6) Develop zoning ordinance amendment relative to accessory structures
Progress:
a) Completed
7) Study possible locations for future communications towers
Progress:
a)
Being studied in conjunction with review of each Planning District (of
which 10 have been reviewed to date).
.
HOUSING
1) Maintain diversity of housing stock
2) Update senior housing regulations
3) Update senior housing needs study and prepare new site suitability analysis using Census
2000 information
Progress:
a) Planned for second-half 2001; not much progress made
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Goals and Priorities/Work Plan for 2001
December 2001 Progress Report
Page 11
.
1\
.
4) Special session of Legislature
. Delay to City's budget and program planning
. Levy limits in place for 2002 and 2003
5) Council/Commission/Staff orientation session held April 2001
6) Public Works
. Coping with wettest first half-year since 1891
. Public Works Superintendent position vacant since September
. Engineering Technician position unfilled until November
. Labor negotiations with AFSCME; current agreement expires 12.31.01
. Highway 7/Highway 41 intersection project
.
7) Planning/Building Inspections
. Much higher level of activity than "normal" due to:
. Hailstorm damage & resultant major repairs (500 roofing permits alone)
. Very favorable interest rates for remodeling and additions to residences (70% more
permits processed through November 2001 than in all of 2000)
8) Litigation
. Johnson case
. Eller Media case
.