2002 Proposed Annual Budget
t..
CITY QF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us
CITY OF SHOREWOOD,
MINNESOTA
2002 PROPOSED ANNUAL OPERATING ,BUDGET
""
".
December 10, 2001
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~~ PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
2002 PROPOSED BUDGETS
TABLE OF CONTENTS
Budget Message
Summary of Proposed 2002 General Fund Budget
Organizational Chart
Preparation Calendar for 2002 Budget
PAGE
1-3
4-5
6
7
SECTION I. SUMMARY BUDGETS
.
General Fund
Revenues
Proposed Revenues Chart
Summary of Proposed 2002 Revenues
9
10-11
Expenditures
.
Proposed Expenditures Chart
Summary of Proposed 2002 Expenditures
Departmental Budgets
41110 - Mayor and Council
41300 - Administration
12
13
42400 - Protective Inspection
16-17
18-19
20-21
22-23
24-25
26-27
28-29
30-31
32-33
34-35
41400 - City Clerk
41500 - Finance
41600 - Professional Services
41910 - Planning and Zoning
41940 - Municipal Building - City Hall
42100 - Police
42200 - Fire Protection
""
Departmental Budgets (continued) PAGE
42700 - Animal Control 36-37
43010 - City Engineer 38-39
43050 - Public Works Service 40-41
43100 - Streets and Roadways 42-43
43125 - Snow and Ice Removal 44-45
43160 - Traffic Control/Street Lighting 46-47
43200 - Sanitation/Waste RemovallWeeds 48-49
43250 - Tree Maintenance 50-51
45200 - Parks and Recreation 52-53 .
Water Fund
Water Operating
Proposed 2002 Revenues and Expenses 56-57
Water Debt Service
Proposed 2002 Revenues and Expenses 58-59
Sewer Fund
Proposed 2002 Revenues and Expenses 62-63
Recvcling Fund .
Proposed 2002 Revenues and Expenses 66-67
Storm water Management Fund
Proposed 2002 Revenues and Expenses 70-71
Liquor Fund
Proposed 2002 Revenues and Expenses 74-75
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD- SHOREWOOD, MINNESOTA 55331-8927 - (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
December 10, 2001
Honorable Mayor and Members of the City Council.
Residents of the City of Shorewood
Weare pleased to present to you the City of Shorewood Proposed 2002 Operating Budget. This
document, after adoption by the City Council, becomes the guide for the delivery of services to
the residents of the city in the coming year. The budgets anticipate the level of funding
necessary to provide these services.
This budget was discussed at Council work-sessions on August 13 and November 5,2001. The
budget was prepared according to priorities and programs that the Council identified and
incorporates the changes discussed at that time. The preliminary Pay 2002 budget and levy was
certified to Hennepin County before September 17, 2001; the final budget must be'adopted by
the City Council and certified by December 28,2001.
The budget. conforms to the City Council's Statement of Purpose, Goals', and Expectations. The'
budget supports the City's purpose of providing. value in municipal services to our residents
while assuring compliance with community laws and standards. Our goal is to do this in such an
efficient, fri,endly' manner that residents feel good about being citizens of the Shorewood
community. This budget is proposed as a guide to fulfilling our purpose and reaching our goal.
Levy Limits Reinstated
Many variables were considered when preparing the 2002 budget, such as the reinstatement of
levy limits and the reduction of non-tax revenues, .as well as the importance of preserving the
integrity of the General Fund balance.
The 2002 Proposed Budget contemplates an increase in the City's tax levy, as permitted (and
restricted) by the newly legislated levy limits. The proposed 2002 levy is $2,763,367, which is
an increase of about 5.4%, after correcting for the lost state aids the City must now levy for. The
City's estimated market value (tax base) as of July 2001 is $817.1 million, which is up from
$769.8 million last year, an approximate 6% increase. Overall, property tax bills should decrease
for most properties, because of other changes in the property tax structure.
The 2002 Operating Budget also contemplates maintaining a General Fund balance of about $1.7
million inaccordance with City Auditor recommendations to maintain 5 - 6 months reserve for
working capital purposes. This is necessary because cities receive most of their revenue in June
and December and must operate for six months at a time without major revenue flows.
Major Features
The 2002 Proposed General Fund Budget is $3,270,162, which is an expenditure increase of
approximately 4.5% from the $3,127,790 budgeted for 2001. Revenues are expected to remain'
fairly stable with the exception of building permit revenue, which is expected to decrease
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1
Budget 2002 Transmittal Letter - Page 2
because of reduced activity. Other sources of revenue include fees, permits, some limited inter-
governmental aid, and transfers from other flmds, including a $30,000 transfer from the liquor
store fund. The City Council agreed with the staff recommendation to review city fees carefully
and consider increases, especially park user fees, to assure parity.
Some of the major items that contribute to the growth in expenditures include: Fire Department
increases $45,700; Police Department requests $37,500; LMCD requests $2,500; Community
Visioning Process $25,000; Elections $13,000; Recodification of the City Code Book (first year
of two-year project) $10,000; Computer Equipment Upgrades $30,000; Senior Community
Services $6,000; Professional Services increases (fertilizer legislation; assessor contract; transit
'opt-out' consulting) $48,000.
In addition, the following general economic adjustments have been factored into the Proposed
2002 budget: scheduled pay plan increases including two percent cost-of-living increases in
January and July and appropriate employee 'step' increases per the City salary charts; health
insurance increases of approximately 12.5%; and volatile energy costs.
~~ .
The Water Fund is comprised of two subfunds: Water Operations and Water Debt Service. The
Water Operations sub fund includes the revenues received for the sale of water. The City
currently has about 1,590 connections to its water system.
The Water Debt Service subfund accounts for the accumulation of resources for future debt
retirement and for the annual payment of principal and interest on current water system debt.
The 2002 budget projections show the fund operating at a deficit, primarily because the City of
. Victoria Tower Revenue contract ended in 2000. Under this contract, Victoria paid Shorewood
$49,000 annually, and the City applied these funds to the water debt service fund. To offset this
change, an increase is needed in the transfer from the Water Operating Fund. For example, the
transfer to the water debt service in 2000 was $45,000 and in 2002 it will be $110,000.
Capital improvements for 2002 are estimated at $136,000 and include interconnection of the
Woodhaven Well with Excelsior and repair of the turbine pump at Boulder Bridge. These
improvements were previously scheduled for 2001. In addition, other improvements
contemplated include alarm systems installed on the water towers, and some funds to be set aside .
($10,000) to begin implementation of a radio water meter reading system.
Sanitary Sewer Fund
The Sanitary Sewer Fund is in a good position. Substantial balances have enabled it to fund
projects such as Gideon Glen and Eddy Station through interfund loans. These loans are being
repaid on schedule from the Stormwater Management Fund and the Park Improvement Fund.
Revenues and Expenditures for year 2002 are very similar to budget 2001, with the exception
that certain capital improvements scheduled for 2001 will be implemented during 2002.
Capital improvements for year 2001-2002 include refurbislunent of Shady Island and Birch Bluff
Lift Stations (approximately $100,000) and the installation of three (3) alarm/autodialers to lift
stations 5, 11, and 15. In addition, this budget contemplates the purchase of 1/3 interest in a
Vacuum Jetter Truck to be shared with the cities of Excelsior and Tonka Bay ($80,000). This
truck will allow for the safe cleaning and jetting of the City's sewer lines. If the truck is not
purchased, the City will contract with a service for scheduled sewer cleaning ($20,000).
2
Budget 2002 Transmittal Letter - Page 3
Storm water Management and Recyclilt.g B~ldgets
The Stormwater Management and Recycling Budgets are stable and should experience no
substantial change during year 2002. The City will continue to receive about $21,000 from
Hennepin County Grant Funds through 2004. We do note that households participating in the
recycling program appear to have declined from an average of 1,300 to about 1,100 households
per month.
Liquor Operations Fund
The Liquor Operations budgets assume that business will be conducted as usual and sales and
expenditures will be maintained at current 2001 levels. The budgets have been developed very
conservatively to accommodate the uncertainty associated with each location.
.
Locations and Leases
The liquor stores each have some uncertainty associated with their physical locations and this
uncertainty could impact 2002 business activity. For example, the Tonka Bay store will have to
be relocated when the County Road 19 construction commences. The Liquor Committee will
meet soon with the City of Tonka Bay to discuss future liquor locations, and whether that will be
in the strip mall shopping center or across the street temporarily at the former Total Gas location.
It is our hope to have no break in operations when this move has to be made.
The Waterford Plaza lease is subject to renewal for the first time in 7 years and staffhas
negotiated very persistently to reduce the amount of rent we must pay. We are willing to
accept a smaller physical space in order to reduce this rent expense, and we anticipate a savings
of about $40,000 annually by negotiating a favorable arrangement. This lease expires in
February 2002.
Lastly, the future ofthe.Shorewood Plaza store remains unknown at this time with the potential
of various development proposals. The City has agreed to extend its current lease for one- (1)
year with an agreement to convert it to a five- (5) year lease pending the outcome of the various
development proposals. If these proposals are ultimately unsuccessful, we anticipate business as
usual and will plan for capital improvements such as carpeting, countertops, and gondolas.
The Liquor Committee reviewed the Liquor Operations budgets at its October 22 meeting and
. recommended approval of the budgets by the City Council.
Conclusion
The proposed budget is responsive to the service needs and concerns of the residents of the City
and represents the best joint efforts of the City Council and staff. We therefore recommend the
adoption of the 2002 Budgets and the Pay2002 Property Tax Levy.
Respectfully submitted,
~~
. Dawson
dministrator/Clerk
Bonnie Burton
Finance Director/Treasurer
3
CITY OF SHOREWOOD
GENERAL FUND SUMMARY
2002 PROPOSED BUDGET
Actual Actual Budget YTD June Requested Proposed Adopted $$
1999 2000 2001 2001 2002 2002 2002 Change
Revenues and Other Sources
Property Taxes 1,870,727 '1,938,705 2,208,574 1,025,775 2,763,367 2,763,367 554,793
Licenses and Permits 221,555 346,086 141,200 143,122 199,200 199,200 58,000
Intergovernmental 468,969 485,046 453,916 0 26,918 26,918 (426,998)
Fines and Forfeitures 94,115 76,483 95,000 26,359 50,677 50,677 (44,323)
Charges for Service 43,348 29,381 54,100 4,582 30,000 30,000 (24,100)
Miscellaneous Revenue 84,562 200,843 145,000 30,012 145,000 145,000
Total Revenues 2,783,276 3,076;544 3,097,790 1,229,848 3,215,162 3,215,162 117,372
Expenditures
General Government
Mayor and Council 64,322 66,071 95,514 35,850 120,814 120,814 25,300
Administration 112,865 134,152 107,023 48,144 106,940 106,940 (83) .
General Government 126,506 182,458 125,609 69,771 169,945 169.945 44,336
Finance 114,872 103,103 118,376 57,485 137,834 137,834 19,458
Professional Services 131,017 228,178 149,950 103,778 198,800 198,800 48,850
Planning and Zoning 110,469 88,364 137,985 65,858 138,117 138,117 132
Municipal Building 138,107 131,199 132,020 56,614 149,585 149,585 17,565
Total General Government 798,158 933,525 866,477 437,500 1,022,035 1,022,035 155,558
Public Safety
Police 547,335 549,882 578,482 318,155 615,443 615,443 36,961
Fire Protection 166,355 191,175 235,954 126,219 295,500 295,500 59,546
Protective Inspection 67,254 67,852 92,273 32.299 99,233 99,233 6,960
Animal Control 18,570 18,574 21,800 9,793 22,700 22,700 900
Total Public Safety 799,514 827,483 928,509 486,466 1,032,876 1,032,876 104,367
Public Works (14,242).
City Engineer 91,275 93,101 114,681 39.779 100,439 100,439
Public Works Services 234,581 225,362 277,431 122,426 301,290 301,290 23,859
Streets and Roadways 104,506 113,102 138,905 39,606 146,283 146,283 7,378
Snow and Ice Removal 30,039 32,110 48,495 30,625 50,156 50,156 1,661
Traffic Control/Street Lights 39,094 38,217 39,550 17.594 39,750 ' 39,750 200
SanitationlWaste Removal 456 7,679 4,130 1,081 4,150 4,150 20
Tree Maintenance 16,773 20,445 23,868 3,553 24.613 24.613 745
Total Public Works 516,724 530,016 647,060 254,664 666,681 666,681 19,621
Culture and Recreation
Parks and Recreation 114,435 135,891 151,744 64,012 172,770 172,770 21,026
Total Culture and Recreation 114,435 135,891 151,744 64,012 172,770 172,770 21.026
Total Expenditures 2,228,831 2,426,915 2,593.790 1,242,642 2,894,362 2,894,362 300,572
Total Revenues Over (Under)
Expenditures 554,445 649.629 504,000 (12,794) 320.800 320,800 (183,200)
4
CITY OF SHOREWOOD
GENERAL FUND SUMMARY
2002 PROPOSED BUDGET
Actual Actual Budget YTD June Requested Proposed Adopted $$
1999 2000 2001 2001 2002 2002 2002 Change
Fund Transfers In
Liquor Fund 0 10,000 10,000 0 30,000 30,000 20,000
Street Reconstr Fund 32,000 0 0 0 0 0
Trail Fund 6,000 3,000 5,000 0 0 0 (5,000)
Sewer Fund 6,000 10,000 10,000 0 15,000 15,000 5,000
<
Water Fund 2,400 5,000 5,000 0 10,000 10,000 5,000
Total Transfers In 46,400 . 28,000 30,000 0 55,000 55,000 25,000
Fund Transfers Out
Equip Replacemt Fund (Pol 800 800 800 0 800 800
Equip Replacemt Fund (P 107,000 112,000 116,500 0 70,000 70,000 (46,500)
Street Reconstr Fund 360,000 347,000 367,000 0 200,000 200,000 (167,000)
. Park Capital Imp Fund 0 10,000 10,000 0 35,000 35,000 25,000
Public Facilities Fund 15,000 15,000 29,700 0 35,000 35,000 5,300
Stormwater Mgmt Fund 10,000 10,000 10,000 0 35,000 35,000 25,000
Total Fund Transfers Out 492,800 494,800 534,000 0 375,800 375,800 (158,200)
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses 108,045 182,829 0 (12,794 ) 0 0
Amounts to be Provided from
General Fund Balance 0 0 0 0 0 0
General Fund Balance January 1 1,402,173 1,566,351 1,749,180 1,749,180 1,749,180 1,749,180
General Fund Balance December 31 1,566,351 1,749,180 1,749,180 1,736,386 1,749,180 1,749,180
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5
en
Personnel
Accounting
Payroll
Investments
Utility Billing
Accts. Payable
Accts. Receivable
Spedal Assessments
Budgeting .
MIS
Purchasing
CITY OF SHOREWOOD ORGANIZATION CHART
Off-Sale Retail
CITY COUNCIL
RECEPTlONISTI
PARK SECRETARY
SECRETARYI
RECEPTIONIST
COMMUNICATIONS
TECHNICIAN
General Government
Ucensing
Elections
Records
Legal Publications
Public Information
Recreation Programs
Cable IV Franchise
CONTRACTED SERVICES
ASSESSOR-HENNEPIN COUNTY
RECYCUNG-EZ RECYCUNG
UTlUTlES MUNITECH
ANIMAL CONTROL-CITY OF ORONO
ANIMAL IMPOUND--PAWS. CLAWS & HOOVES
FIRE (Islandsl-MOUND
.
ADVISORY BOARDS
PARK COMMISSION
PLANNING COMMISSION
LAND CONSERVATION &
ENVIRONMENT
COMMITTEE (LCEC)
CITY ATTORNEY
Planning
Zoning Administration
Property Records
Inspection
.
Communications Commission
LMCD - Lake Mlnnetonka Conservallon
District
ENGINEERING
ADMIN. ASST.
Building and Grounds
Tree Maintenance
Park Maintenance
Street Maintenance
Equipment Maintenance
Stormwater System
Street Ughting
Sanitation/Weeds
Janitor Services (Contract)
Utility Maintenance (Contract)
Park Planning (Contract)
Engineering Services
Project Mgmt
Date
07/09/01
07/20/01
07/31/01
08/01/01
. 08/13/01
08/23/01
08/27/01
09/01/01
09/10/01
09/15/01
10/01/01
. 10/08/01
10/19/01
11/05/01
12/08/01
12/10/01
12/28/01
City of Shorewood
Year 2002 Budget Schedule
Description
Council work-session to provide direction to staffre: budget priorities:
Budget worksheets distributed to staff and department heads.
Completed operating budget worksheets due from staff.
MN Department of Revenue to certify LGA (Local Government Aid) and
LP A (Local Performance Aid) to cities.
Regular city council meeting. Council and staff budget work session.
Preliminary budget completed.
Regular city council meeting. Draft budget presented to City Council.
MN Department of Revenue to certify HACA to cities.
Regular city council meeting. Council adopts 2002 preliminary budget and levy.
Proposed budget and levy must be adopted and certified to County Auditor
by this date. State form Payable 2002 PT Form 280 also to be submitted.
County to certify Levy Certification Tax Rate to Cities.
"Tax Rate Public Hearing" requirement waived for 2002 budgets.
Tax Rate Public Hearing and submission of council resolution approving the tax rate
increase due to the state by this date. (The tax rate hearing is optional this year.)
Regular City Council meeting. Enterprise fund budget workshop with Council and staff.
Counties to mail Notice of Proposed Property Tax. by this date.
Regular city council meeting. Final budget and levy adopted.
Final levy and budget must be certified to the County Auditor by this date. State forms
Payable 2002 Property Tax Levy Report and PT Form TNT2002 also due.
7
CITY OF SHOREWOOD
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CITY OF SHOREWOOD
PROPOSED 2002 GENERAL FUND REVENUES
I
I Licenses & Permits
l 6%
Intergvmntl
Revenue
14%
Fines & Forfeits
2%
Charges For
Service
1%
Tsfrs & Misc
6%
CD
I
I
1_..-
Property Taxes
84%
CITY OF SHOREWOOD
2002 ESTIMATED REVENUES
BUDGET COMMENTS: GENERAL FUND REVENUES
TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commercial/industrial growth.
A percentage of commercial/industrial taxes are pooled and distributed to communities
in the metropolitan area.
LICENSE/PERMIT FEES:
Rental Housing License Fees - License fees for rental housing units. .
License is valid for a term of three (3) years.
. Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value. The City retains an administrative fee equal to 4% of the fee.
Buildina Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
.
INTERGOVERNMENTAL REVENUE:
FEMA Disaster Aid - a one-time federal aid for 1998 storm damage equal to 75 % of actual related costs
Storm/Snow Disaster Aid - relief aid to cities for unusual snow season 1996-97 and storm damage in 1998
Metropolitan Council PlanninQ Grant - a grant from the Metropolitan Council for 1998 for
land use and park and trail planning.
Local Government Aid - the continuance of the discontinued Local Performance Aid
Homestead and Aoriculture Credit Aid (HACA)- A State credit which reduced the tax levy. Eliminated 2002.
Local Performance Aid (LPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process. This aid is discontinued for 2000.
pERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the City's PERA contribution.
MSA Road Aid (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain designated MSA roads.
.
CHARGES FOR SERVICES:
General Government
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
Engineering - Fees charged to other City funds and developers for engineering services.
Recreation - fees charged for recreation uses
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues.
FUND BALANCE - Fund Balance allocated for 2002 budget purposes.
10
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[parks
L:%
CITY OF SHOREWOOD
PROPOSED 2002 GENERAL FUND EXPENDITURES
Street Projects
6%
"Public Works
20%
I
i
L--
Other Public
Safety
4%
Capital Tsfrs
3%
Capital Equ;!
2% "'~I
j
.
.
General Gov't
32%
CITY OF SHOREWOOD
GENERAL FUND SUMMARY OF EXPENDITURES
2002 PROPOSED BUDGET
BUDGET BUDGET BUDGET
DEPT ACTUAL ACTUAL BUDGET YTDJUNE REQUEST PROPOSED ADOPTED
NO. DEPARTMENT 1999 2000 2001 2001 2002 2002 2002
41110 Mayor and Council 76,008 66,070 95,514 35,850 120,814 120,814
41300 Administration 104,535 134,152 107,023 48,144 106,940 106,940
41400 City Clerk 114,348 182,458 125,609 69,771 169,945 169,945
41500 Finance 107,857 103,103 118,376 57,485 137,834 137,834
41600 Professional Services 152,000 228,178 149,950 103,778 198,800 198,800
41910 Planning & Zoning 103,651 88,364 137,985 65,858 138,117 138,117
41940 Municipal Building (City Hall) 130,100 93,655 132,020 56,614 149,585 149,585
Capital Transfer - Office Equip 15,000 15,000 29,700 0 35,000 35,000
42100 Police 553,428 549,882 578,482 318,155 615,443 615,443
Capital Transfer - Equip 800 800 800 0 800 800
.2200 Fire 166,355 191,175 235,954 126,219 295,500 295,500
2400 Protective Inspection 84,112 67,852 92,273 32,299 99,233 99,233
42700 Animal Control 18,000 18,574 21,800 9,793 22,700 22,700
43010 City Engineer 102,477 93,101 114,681 39,779 100,439 100,439
43050 Public Works Service 205,190 225,362 277,431 122,426 301,290 301,290
Capital Transfers - Equip & Stormwtr 117,000 122,000 126,500 0 105,000 105,000
43100 Streets & Roadways 131,691 113,102 138,905 39,606 146,283 146,283
Capital Transfer - Street Imps 360,000 347,000 367,000 0 200.000 200,000
43125 Snow & Ice Removal 44,817 32,110 48,495 30,625 50,156 50,156
43160 Traffic Control/Street Lighting 38,500 38,217 39,550 17,594 39,750 39,750
43200 Sanitation/Waste Removal/Weeds 4,616 7,679 4,130 1,081 4,150 4,150
43250 Tree Maintenance 22,222 20,445 23,868 3,553 24,613 24,613
45200 Parks & Recreation 148,606 173,435 151,744 64,012 172,770 172,770
Capital Transfer - Park Imps 0 10,000 10,000 0 35,000 35,000
. TOTAL GENERAL FUND EXPENDITURES 2,801,313 2,921,714 3,127,790 1,242,642 3,270,162 3,270,162 0
13
CITY OF SHOREWOOD
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CITY OF SHOREWOOD,
MINNESOTA
2002 PROPOSED GENERAL FUND BUDGET
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15
FUND:
101 General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMEN Mayor and Council
DEPT NO:
41110
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Strategic planning
.
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
.
Support Services:
Christmas Lake Milfoillnspections (2)
Strategic Planning Consultant
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
Charges, Fees & Other:
Council Contingency
16
FUND: 101
DEPARTMENT: Mayor and Council
DEPT 41110
BUDGET
ITEM
Actual
1999
Actual
2000
Budget TO June equested Proposed Adopted
2001 2001 2002 2002 2002
Staffing 13,564 13,564 13,564 6,782 13,564 13,564 0
Supplies/Materials 1,906 684 1,500 387 1,500 1,500 0
Support Services 48,352 42,803 50,450 22,989 75,750 75,750 0
ChargeS, Fees & Other 500 9,020 30,000 5,692 30,000 30,000 0
Capital Outlay 0 0 0 0 0 0 0
. Transfers 0 0 0 0 0 0 0
TOTAL 64,322 66,070 95,514 35,850 120,814 120,814 0
SERVICE INDICATORS:
Seminars, Conferences &
Schools Attended 1 5 5
Newsletters Published 12 12 12
No. of Council Mtgs. 24 24 24
No. of Workshops/Spe 36 24 24
Agenda Items 591 500 500
Ordinances &
Resolutions Adopted 135 130 130
.
COST INDICATORS:
Expenditures 64,322 66,070 95,514 35,850 120,814 120,814 0
- Program Revenues
= Levy Dollars 64,322 66,070 95,514 35,850 120,814 120,814 0
STAFFING:
Part time:
Mayor
Council members
1.00
4.00
1.00
4.00
1.00
4.00
1.00
4.00
1.00
4.00
1.00
4.00
1.00
4.00
17
FUND:
101 General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMEN Administration
DEPT NO:
41300
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations.to en~!Jre compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter in detail
- Be active in regional housing issues
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
.
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
18
FUND: 101 DEPARTMENT: Administration DEPT 41300
BUDGET Actual Actual Budget TD June Requested roposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 106,403 104,017 99,773 40,071 98,140 98,140 0
Supplies/Materials 375 0 400 47 400 400 0
..
.. .~. ...
Support Services 6,087 30,134 6,850 7,702 8,400 8,400 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 324 0 0 0
Transfers 0 0 0 0 0 0 0
. TOTAL 112,865 134,151 107,023 48,144 106,940 106,940 0
SERVICE INDICATORS:
Council Mtgs/Work Sessi 66 48 48
Council Agenda Items 591 500 500
Park Comm. Meetings 23 20 20
Staff Meetings 50 52 52
COST INDICATORS:
Expenditures 112,865 134,151 107,023 48,144 106,940 106,940 0
. - Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 112,865 134,151 107,023 48,144 - 106,940 106,940 0
STAFFING:
Full Time:
Admistrator/Clk
Exec Sec/Dep Clk
1.00
.33
1.00
.33
1.00
.33
1.00
.33
0.90
.33
0.90
.33
0.90
.33
19
FUND:
101 General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
DEPARTMENT: City Clerk
DEPT NO:
41400
DESCRIPTION OF ACTIVITY:
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions. It also oversees implementation of the City communications plan.
OBJECTIVES:
-Continue to improve web site, allowing visitors to communicate better with City Hall via the web
- Improve City newsletter through the addition of more community pictures and/or articles
- Improve response time to residents making general inquiries through various communications tools
- Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as student election judges
- Monitor and report on effectiveness of communications plan
- Develop orientation package for new council members, commission members and staff
- Develop employee manual
- Develop hiring manual for city positions setting uniform practices for each
- Develop wards/ notices to residents
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases for full time employees,
part-time communications tech & etection judges
.
Supplies/Materials:
Office supplies
Maintenance contracts for computer printers
Support Services:
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Council Recording Secretary
Computer Consulting and Training
Memberships to IIMC, MCFOA & Municipals
Capital Outlay:
Voting Booths (6)
20
COST INDICATORS:
. Expenditures 126,506 177,399 125,609 69,771 169,945 169,945 0
- Program Revenues
Licenses 14,453 20,350 20,350 20,350
Sale of copies 651 1,000 1,000 1,000
= Levy Dollars 111,402 177,399 104,259 69,771 148,595 148,595 0
STAFFING:
Full time:
Exec SeclDep Clk .67 .67 .67 .67 .67 .67
Parks Secretary .70 .70 .70 .70 .70 .70
Secretary/Receptionist 0.25 0.25 0.25 0.25 0.25 0.25
Part time:
Clerical 1.00 1.00 1.00 1.00 0.50 0.50
Seasonal:
Summer Clerical 1.00 1.00 1.00 1.00 1.00
~Ipr.tinn . It IrinA!:: n.nn ~'.nn ~~.OO 0.00 35.00
21
FUND:
101 General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT: Finance
DEPT NO:
41500
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, accounts receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Achievement Program
- Provide monthly reports to staff, quarterly reports to City Council
- Review debt issues and make recommendations on debt structure
- Review and Update financial policies and procedures
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
.
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements & Budgets
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
22
23
FUND:
101 General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENT: Professional Services
DEPT NO:
41600
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. A.udit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
Charges and Fees:
.
Court Awards from Litigation
24
FUND: 101 DEPARTMENT: Professional Services DEPT 41600
BUDGET Actual Actual Budget YTD June Requested roposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 131,017 228,180 149,950 103,778 198,800 198,800 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
. TOTAL 131,017 228,180 149,950 103,778 198,800 198,800 0
SERVICE INDICATORS:
No. of parcels 2,975 3,050 3,050 3,050
No. of litigations 8 5 5 5
No. of City Funds 21 22 22 22
COST INDICATORS:
. Expenditures 131,017 228,180 149,950 103,778 198,800 198,800 0
- Program Revenues
Fines 18,100 18,100 19,300 20,000 0
= Levy Dollars 112,917 210,080 130,650 103,778 178,800 198,800 0
Other Dollars
STAFFING:
25
FUND:
101 General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO:
41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update/enhance city maps
- Update/enhance procedure handouts
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Intern for Land Conservation/Environment Committee
Supplies/Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
.
Support Services:
Database Technical Assistance
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Land Conservation/Environment Committee expenses
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
26
FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910
BUDGET Actual Actual Budget YTD June Requested roposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 100,468 77,668 118,635 51,462 118,767 118,767 0
Supplies/Materials 357 357 400 0 900 900 0
Support Services 9,408 10,340 17,850 13,914 17,750 17,750 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 236 0 1,100 482 700 700 0
Transfers 0 0 2,500 0 0 0 0
. TOTAL 110,469 88,365 140,485 65,858 138,117 138,117 0
~ERVICE INDICATORS:
No. of zoning apps. 16 20 20 20
No. of zoning complnts 18 20 20 20
Planning Comm. Meeting 12 12 12 12
Planning Comm. Work
Sessions 11 12 12 12
COST INDICATORS:
.
Expenditures
110,469 88,365 140,485 65,858 138,117 138,117
o
. Program Revenues
Zoning Appl. Fees
Bldg. Permit Carryover
(from Proto Inspection)
2,915
134,173
5,000
93,484
5,000
31,127
o
o
= Levy Dollars
(26,619) 88,365 42,001 65,858 101,990 138,117
o
STAFFING:
Full time:
Planning Dir
Planning Asst.
.95
.70
.95
.70
.95
.70
.95
.70
.95
.70
.95
.70
.95
.70
Part Time:
Clerical
27
FUND:
101 General
DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the.
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
DEPARTMEN Municipal Bldg - City Hall
DEPT NO:
41940
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Identify maintenance needs to avoid major investments in the future
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
.
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Charges & Fees:
Capital Outlay:
Senior Community Center Payment
Transfers:
Public Facilities Fund - Office Equipment
28
FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940
BUDGET Actual Actual Budget TO June equested roposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 0 0 0 0 0 0 0
Supplies/Materials 10,071 7,426 10,170 5,218 9,585 9,585 0
Support Services 89,952 86,229 82,850 13,392 97,050 97,050 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 38,084 42,040 39,000 38,004 42,950 42,950 0
Transfers 25,000 15,000 25,000 0 35,000 35,000 0
. TOTAL 163,107 150,695 157,020 56,614 184,585 184,585 0
SERVICE INDICATORS:
Number of copies 240,000 275,000 275,000 275,000
COST INDICATORS:
Expenditures 163,107 150,695 157,020 56,614 184,585 184,585 0
- Program Revenues
Insurance rebate 24,013 30,000 30,000 0
. = Levy Dollars 139,094 150,695 127,020 56,614 154,585 184,585 0
Other Dollars
STAFFING:
29
FUND:
101 General
DEPARTMENT MISSION:
To provide a modern, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMEN Police
DEPT NO:
42100
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention "and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities on a set percentage basis.
The pro-rata share of costs and staff time for City of Shorewood is at 46.0%
OBJECTIVES:
.
- Implement targeted traffic control program
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Fuel/maintenence for Snowmobile
Support Services:
Police services contract for 2002
Targeted Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
.
Transfers:
Transfer to Equipment Replacment Fund for Snowmobile Replacement
30
FUND: 101 DEPARTMENT: Police DEPT 42100
BUDGET Actual Actual Budget YTD June Requested reposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 0 0 0 0 0 0 0
Supplies/Materials 401 0 0 0 0 0 0
Support Services 546,934 549,811 577,882 318,155 615,443 615,443 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 t . 0 0 0
. .
Transfers 800 800 800 0 800 800 0
TOTAL 548,135 550,611 578,682 318,155 616,243 616,243 0
SERVICE INDICATORS:
Initial complaint reports 18,802 20,501 20,501 20,501
Clearance rate - ICR's 96.9% 97.0% 97.0% 97.0%
Part I crimes (serious) 242 250 250 250
. Part II crimes (other) 650 625 625 625
Clearance rate (Parts I & II) 55.0% 58.0% 58.0% 58.0%
Statewide clearance rate Unknown Unknown Unknown nknown
Citations issued 4,625 4,500 4,500 4,500
Police vehicles 8 9 9 9
Shorewood demand 45.9% 45.5% 46.0%
COST INDICATORS:
Expenditures 548,135 550,611 578,682 318,155 616,243 616,243 0
- Program Revenues
Fines 58,240 75,700 0 0
= Levy Dollars 489,895 492,371 502,982 318,155 616,243 616,243 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
. Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.75 7.75 7.75
Shorewood Traffic Control Offi 1.00 1.00 1.00 1.00 0.25 0.25 0.25
Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
ClerklTypist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 2.00
* 1 Juvenile Specialist ** 2 Part time @ .6
31
FUND:
101 General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO:
42200
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
.
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($9,300) and Excelsior (est. $284,503)
.
32
33
FUND:
101 General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMEN Protective Inspection
DEPT NO:
42400
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
two handouts relative to building codes
- Explore joint inspection possibilities with adjoining communities
- Enhance environmental inspections
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
.
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
34
FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400
BUDGET Actual Actual Budget YTD June Requested roposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 64,542 64,445 85,673 30,256 91,353 91,353 0
Supplies/Materials 166 251 1,050 256 400 400 0
Support Services 2,546 3,157 5,550 1,404 7,080 7,080 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 383 400 400 0
Transfers '. 0 0 0 0 0 0 0
TOTAL 67,254 67,853 92,273 32,299 99,233 99;233 0
SERVICE INDICATORS:
No. of permits issued
New Homes 35 50 18 18
. Additions/Other 623 600 400 400
Avg inspections/permit
New Homes 8-10 8-10 8-10 8-10
Additions/Other 2-8 2-8 2-8 2-8
No. of complaints
COST INDICATORS:
Expenditures 67,254 67,853 92,273 32,299 99,233 99,233 0
- Program Revenues
Building Permits 201,336 175,000
State Surcharges 7,996 500
Rental Housing Licens 0 3,500
= Levy Dollars (142,078) 67,853 (86,727) 32,299 99,233 99,233 0
. STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .05 .05 ,05 .05 .05 .05 .05
Planning Asst .30 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10 .10
35
FUND:
101 General
DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMEN Animal Control
DEPT NO:
42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
.
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
.
Support Services:
Animal control contracts with City of Orono and Claws, Paws & Hooves
Charges & Fees:
Capital Outlay:
36
FUND: 101 DEPARTMENT: Animal Control DEPT 42700
BUDGET Actual Actual Budget YTD June Requested roposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 18,570 18,574 21,800 9,793 22,700 22,700 0
Charges ~ Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 18,570 18,574 21,800 9,793 22,700 22,700 0
SERVICE INDICATORS:
No. of Animal Complaints
.
COST INDICATORS:
Expenditures 18,570 18,574 21,800 9,793 22,700 22,700 0
- Program Revenues
= Levy Dollars
STAFFING:
Full time:
18,570 18,574 21,800
9,793
22,700 22,700
o
.
37
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMEN City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
43010
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specification.s, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
- Assist the City in determining right-of-way needs
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Provide in-house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
- Resolve construction issues promptly.
.
HIGHLIGHTS/COMMENTS:
Staffing:
65% of City Engineer/Public Works Director, including step increases
25% of full time technician
25% of full time clerical
.
Supplies/Materials:
Computer maintainance/Upgrade
Books, Materials and Software
Support Services:
Contractual engineering for 2002
Contractual engineering technical assistance
Cellular phone Airtime & Pager
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
Capital Outlay:
38
FUND: 101
DEPARTMENT: City Engineer
DEPT 43010
BUDGET
ITEM
Actual
1999
Actual Budget YTD June equested roposed Adopted
2000 2001 2001 2002 2002 2002
Staffing 73,861 75,734 97,056 33,654 85,139 85,139 0
Supplies/Materials 778 328 1,100 41 1,100 . 1,100 0
Support Services 16,636 16,840 16,100 6,083 11 ,700 11 ,700 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 200 425 0 2,500 2,500 0
. Transfers 0 0 2,200 0 0 0 0
TOTAL 91,275 93,102 116,881 39.779 100,439 100,439 0
SERVICE INDICATORS:
City Engineer
Hrs spent on City Proje
Hrs charged to develop
560
10
700
45
700
45
STAFFING:
Full time:
City Engineer
Eng Technician
Clerical
1.00
1.00
1.00
0.90
0.65
0.25
0.25
0.65
0.25
0.25
0.65
0.25
0.25
0.25
0.25
0.25
Part time:
Clerical
39
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMEN Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPT NO:
43050
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Replacement Radios
Transfers:
Transfer to Equipment Replacement Fund
40
" .
.
.
FUND: 101
DEPARTMENT: Public Works Service
DEPT 43050
BUDGET
ITEM
Actual
1999
Actual Budget YTD June equested roposed Adopted
2000 2001 2001 2002 2002 2002
Staffing 182,624 169,537 213,381 87,687 235,205 235,205 0
Supplies/Materials 33,454 29,655 39,900 18,932. 40,000 40,000 0
. .
Support Services 17,299 24,279 22,1~0 14,742 23,460 23,,460 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 1,204 1,891 900 1,065 2,625 2,625 0
. Transfers 107,000 122,000 126,500 0 105,000 105,000 0
TOTAL 341,581 347,363 402,831 122,426 406,290 406,290 0
SERVICE INDICATORS:
No of Gopher One calls 2,640 2,800 2,800 2,800
No of vehicle repairs 102 110 110 110
COST INDICATORS:
Expenditures 341,581 347,363 402,831 122,426 406,290 406,290 0
- Program Revenues
. = Levy Dollars 341,581 347,363 402,831 122,426 406,290 406,290 0
STAFFING:
Full time:
City Engineer/Pub Wks 0 0.10 0.10 0.10 0.10 0.10
Supervisor of Oper. & Mai 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lt Equip Oper 1.90 1.90 2.40 2.40 2.40 2.40 2.40
Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Engineer Tech .25 .25 .25
41
FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43100
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPARTMEN Streets & Roadways
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
.
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
42
FUND: 101
DEPARTMENT: Streets & Roadways
DEPT 43100
BUDGET
ITEM
Actual
1999
Actual
2000
Budget YTD June Requested roposed Adopted
2001 2001 2002 2002 2002
Staffing 64,843 42,151 97,805 29,181 105,283. 105,283 0
Supplies/Materials 32,796 20,672 35,000 9,925 35,000 35,000 0
Support Services 6,867 50.280 6,100 500 6,000 6,000 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
. Transfers 360,000 347,000 367,000 0 200,000 200,000 0
TOTAL 464,506 460,103 505,905 39,606 346,283 346,283 0
SERVICE INDICATORS:
Miles of street
State 3 3 3 3
County 2 2 2 2
City - MSA 9 9 9 9
City - Local 49 49 51 51
Miles Sealcoated 5 5 5 5
Tons of patch material 1,315 1,380 1,380 1,380
. COST INDICATORS:
Expenditures 464,506 460,103 505,905 39,606 346,283 346,283 0
- Program Revenues
MSA Maintenance 13,750 13,750 13,750
Transfer from Street Fu
Budgeted Reserve
= Levy Dollars 450,756 446,353 492,155 39,606 346,283 346.283 0
STAFFING:
Full time:
Lt Equip Operators
2.20
2.20
2.20
2.00
2.00
2.00
2.00
43
FUND:
101 General
DEPARTMENT MISSION:
DEPT NO:
43125
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPARTMEN Snow & Ice Removal
DESCRIPTION OF ACTIVITY:
This department is reponsible for the' plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and salt for ice control
.
44
FUND: 101
DEPARTMENT: Snow & Ice Removal
DEPT 43125
BUDGET
ITEM
Actual
1999
Actual Budget YTD June Requested roposed Adopted
2000 2001 2001 2002 2002 2002
Staffing 17,030 16,693 30,595 19,702 32,656 32,656 0
Supplies/Materials 13,009 15,416 17,500 10,923 17,500 17,500 0
Support Services 0 0 200 0 0 0 0
Charges & Fees 0 0 200 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
. Transfers 0 0 0 0 0 0 0
TOTAL 30,039 32,110 48,495 30,625 50,156 50,156 0
SERVICE INDICATORS:
Miles of street plowed 49 51 51 51
Tons of salt used 211 250 250 250
Tons of sand used 1,135 1,200 1,200 1,200
Manhours spent 690 1,000 1,000 1,000
No. of cul-de-sacs 88 88 88 88
.. plowed
COST INDICATORS:
Expenditures 30,039 32,110 48,495 30,625 50,156 50,156 0
- Program Revenues
MN Snow Removal A 0 0 0 0 0 0 0
= Levy Dollars 30,039 32,110 48,495 30,625 50,156 50,156 0
STAFFING:
Full time:
Lt Equip Oper/Foreman
.50
.50
.50
.50
.50
.50
.50
45
FUND:
101 General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffi c
DEPARTMEN Traffic Control/St Lights
DEPT NO:
43160
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
.
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
.
46
FUND: 101
DEPARTMENT: Traffic Control/Street Lighting
DEPT 43160
BUDGET
ITEM
Actual
1999
Actual Budget TD June equested roposed Adopted
2000 2001 2001 2002 2002 2002
Staffing 0 0 0 0 0 0 0
Supplies/Materials 5,226 3,291 5,050 2,697 5,950 5,050 0
Support Services 33,866 34,926 34,500 14,897 34,700 34,700 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
. Transfers 0 0 0 0 0 0 0
TOTAL 39,092 38,217 39,550 17,594 39,750 39,750 0
SERVICE INDICATORS:
No of street lights
187
190
No of traffic signals
5
5
COST INDICATORS:
Expenditures
. - Program Revenues
= Levy Dollars
39,092 38,217 39,550 17,594 39,750 39,750
o
39.092 38,217 39,550 17,594 39,750 39,750
o
STAFFING:
47
FUND:
101 General
DEPARTMENT MISSION:
DEPARTMEN Sanitation/Waste Rmv/Weed Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
DEPT NO: 43200 weeds on City properties.
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary:
OBJECTIVES:
- Aid in private property cleanup complaints
- Resolve 100% of weed complaints
.
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-u ps
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
.
48
FUND: 101
DEPARTMENT: Sanitation/Waste Removal/Weeds
DEPT 43200
BUDGET
ITEM
Actual
1999
Actual
2000
Budget YTD June equested roposed Adopted
2001 2001 2002 2002 2002
STAFFING:
49
FUND:
101 General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
DEPARTMEN Tree Maintenance
DEPT NO:
43250
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Small Tools
Paint for tree marking
Support Services:
.
Contracted tree and brush removal
Tree inspection certification
50
FUND: 101
DEPARTMENT: Tree Maintenance
DEPT 43250
BUDGET
ITEM
Actual
1999
Actual
2000
Budget YTD June Requested roposed
2001 2001 2002 2002
Adopted
2002
Staffing 5,200 14,238 9,718 1,103 10,463 10,463 0
Supplies/Materials 555 67 850 865 850 850 0
'.
Support Services 11,018 6,140 13,300 1,585 13,300 13,300 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
. Transfers 0 0 0 0 0 0 0
TOTAL 16,773 20,446 23,868 3,553 24,613 24,613 0
SERVICE INDICATORS:
No of trees removed 22 20 20 20 20
Yards of brush hauled 540 700 700 500 .500
COST INDICATORS:
Expenditures 16,773 20,446 23,868 3,553 24,613 24,613 0
. - Program Revenues
= Levy Dollars 16,773 20,446 23,868 3,553 24,613 24,613 0
STAFFING:
Lt Equip Oper/Foreman
.20
.20
.20
.20
.20
.20
.20
51
FUND:
101 General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
DEPARTMENT:
Parks & Recreation
DEPT NO:
45200
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, bl!i1dings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
- Continue implementation of the trail planning process:
- Further define potential trail segments by using community outreach and neighborhood meetings.
- Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments.
- Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park.
- Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace
diminishing park dedication fees).
- Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
.
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies/Materials:
Small tools
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand. fertilizers. seed for parks
.
Support Services:
Contracted park & trail planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Rental of portable toilets
Contribution to Senior Recreational Program Services
Charges & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund
52
FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200
BUDGET Actual Actual Budget TO June equested Proposed Adopted
ITEM 1999 2000 2001 2001 2002 2002 2002
Staffing 74,906 98,316 104,494 48,519 119,395 119,395 0
Supplies/Materials 15,093 8,239 19,500 5,260 19,500 19,500 0
Support Services 24,436 28,795 27,750 10,233 33,500 33,500 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 542 0 0 375 375 0
Transfers 0 10,000 10,000 0 35,000 35,000 0
TOTAL 114,435 145,891 161,744 64,012 207,770 207,770 0
SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
Softball 3 3 3 3 3
Baseball 5 5 5 5 5
. No. of shelters 4 4 4 4 4
No. of hockey rinks 2 2 2 2 2
No. of skating rinks 3 3 3 4 4
Miles of Trails 2.75 2.75 2.75 3 3
Cost of maint per acre 955 1,200 1,221 1,377 1,377
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80
No. of picnic tables 45 45 45 45 45
No. of Tennis Courts 4 4 4 4 4
COST INDICATORS:
Expenditures 114,435 145,891 161,744 64,012 207,770 207,770 0
- Program Revenues
Sports Organizations 7,150 12,000 12,000
. Tanka Bay - Beach 366 500 500
Transfer from Trail Fund 0 3,000 3,000
Capital Levy 10,000 10,000 10,000
= Levy Dollars - Maint. 96,919 145,891 136,244 64,012 207,770 182,270 0
STAFFING:
Full time:.
Lt Equip Oper/Foreman 1.60 1.60 1.30 1.30 1.30 1.30 1.30
Clerical .25 .25 .25 .25 .25 .25 .25
Part time:
Clerical
Seasonal:
Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00
53
CITY OF SHOREWOOD
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.
.
54
.
CITY OF SHOREWOOD,
MINNESOTA
2002 PROPOSED WATER BUDGET .
.
55
SUB FUND:
Water Operations
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
FUND:
Water
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of seven (7) well systems, including all
pumps and well houses, maintenence of water tower and treatment plant, and
extension of new waterrnain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Perform pump repair of Boulder Bridge Well
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $1.50 - $1.75/1,000 gallons
Connection and permit revenues estimated based on 20 new homes
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
.
Expenses:
Staffing:
.10 Senior Accounting Clerk
.30 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
.15 City Engineer
.25 Engineering Technician
Support Services & Charges:
Engineering
Contract with Munitech for system maintenance - 5% increase from 2001
Water Operations Licenses & Training
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
.
Capital Outlay:
Interconnect Woodhaven Well ($118,000 - 2002)
Pull & Repair Vertical Turbine Pump Boulder Bridge ($18,000 - 2002)
Radio Read Meter project ($10,000 - 2002)
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non-cash expense accounts for future system replacement)
56
FUND: #601 FUND: Water Operations DEPT # 49400
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1999 2000 2001 2001 Est-01 2002 2002
REVENUE
Charges for Service 243,459 300,652 353,500 138,613 316,670 402,625 0
Misc. Revenue 67,227 116,648 72,700 24,552 62,000 60,000 0
TOTAL REVENUE 310,686 417 ,300 426,200 163,165 378,670 462,625 0
EXPENSES
Staffing 25,477 12,595 22,064 10,002 22,064 41,373 0
Supplies/Materials 46,690 48,861 42,250 25,574 42,250 45,750 0
Support Services & Charges 128,731 120,131 131,850 103,638 134,000 139;200 0
Capital Outlay 698 5,111 136,000 0 0 220,000 0
Transfers 42,400 45,000 85,000 0 85,000 110,000 0
. Depreciation 151,615 172,032 145,000 118,888 145,000 145,000 0
TOTAL EXPENSES 395,611 403,730 562,164 258,103 428,314 701,323 0
SERVICE INDICATORS:
Miles of Water Line 16 30 30 30 30
No. of Connections 1,120 1,590 1,590 1,590 1,590
No. of Hydrants 222 222 222 222 222
Avg Daily Consump- gals 430,000 430,000 430,000 430,000 430,000
Water rate/1000 gals 1.50/1.76 1.50/1.76 1.50/1.76 1.50/1.76 1.50/1.76
CASH FLOW IMPACT:
Beginning Cash Balance 653,835 617,861 730,741 730,741 730,741 826,097 826,097
Revenues . 310,686 417 ,300 426,200 163,165 378,670 462,625 0
Expenditures (395,611 ) (403,730) (562,164) (258,103) (428,314) (701,323) 0
. Depreciation 151,615 172,032 145,000 118,888 145,000 145,000 0
Construction of Infrastructure (108.630)
Other Cash Flow Impacts 5,966 (72,722)
Ending Cash Balance 617,861 730,741 739,777 754,691 826,097 . 732,399 826,097
STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
Lt. Equip. Oper.lForeman .30 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10 .10
Engineer. Tech. .25 .25
Engineer .15 .15
57
FUND: Water
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
SUBFUND: Water Debt Service
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
OBJECTIVES:
To assure adequate resources to retire debt as scheduled, or more quickly if prudent.
.
HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
.
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments - Principal and interest
58
FUND: #601 FUND: Water - Debt Service DEPT # 49400
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1999 2000 2001 2001 EST-01 2002 2002
REVENUE
Sp Assess/Connect Chgs 441,982 216,409 120,000 88,769 127,350 110,000 0
Misc. Revenue 51,848 10 0 0 0 0 0
Transfers 40,000 40,000 80,000 0 80,000 120,000 0
TOTAL REVENUE 533,830 256,420 200,000 88,769 207,350 230,000 0
EXPENSES
Staffing 0 0 0 0 0 0 0
. Supplies/Materials 0 0 0 0 0 0 0
Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
Other - Debt Service 297,337 299,424 284,739 236,928 284,739 276,415 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 o. 0 0
TOTAL EXPENSES 297,337 299,424 284,739 236,928 284,739 276,415 0
SERVICE INDICATORS:
Outstanding Debt, Year End 2,290,000 2,100,000 1,915,000 1,915,000 1,915.000 1,730,000 1,730,000
.
CASH FLOW IMPACT:
Beginning Cash Balance 504,018 740,511 697,507 697,507 697,507 620,118 620,118
Revenues 533,830 256,420 200,000 88,769 207,350 230,000 0
Expenditures (297,337) (299,424) (284,739) (236,928) (284,739) (276,415) 0
Ending Cash Balance 740,511 697,507 612,768 549,348 620,118 573,703 620,118
STAFFING:
59
CITY OF SHOREWOOD
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60
.
CITY OF SHOREWOOD,
MINNESOTA
2002 PROPOSED SANITARY SEWER BUDGET
.
61
FUND:
Sanitary Sewer
SUBFUND:
Sanitary Sewer
MISSION:
To provide a safe, sanitary sewer
service to all City residents
DEPTNO: 611
DESCRIPTION OF ACTIVITY:
Major activities include maintenance offourteen (14) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is
provided for in this area.
OBJECTIVES:
~.
- Work with MCES to correct inflow and infiltration into the sanitary sewer system
- Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $60.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 15 new homes
Repayment of Interfund Loan
Expenses:
Staffing:
.10 Senior Accounting Clerk .15 City Engineer
.20 Light Equipment Operat .25 Engineering Technician
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
.
.
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Refurbish Shady Island (2001 and 2002) and Birch Bluff (2001 ) Lift Stations
Transfers:
General Fund Overhead Costs
Interfund Loan - Gideon Glen 2001
Depreciation (Non-Cash Expense accounts for future system replacement)
62
FUND: # 611 FUND: Sanitary Sewer DEPT # 49450
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1999 2000 2001 2001 EST -01 2002 2002
REVENUE
Charges for Service 804,469 860,283 732,200 341,700 700,860 706,680 0
Transfers 0 0 25,000 0 225,000 28,000 0
TOTAL REVENUES 804,469 860,283 757,200 341,700 925,860 734,680 0
EXPENSES
Staffing 14,076 18,973 22,064 11,754 22,064 41,373 0
Supplies/Materials 18,423 16,742 17 , 150 1,620 6,650 17,150 0
Support Services & Charges 386,869 368,506 490,850 282,107 479,250 482,020 0
. Capital Outlay 3,960 0 100,000 0 0 184,500 0
Transfers 6,000 651,875 10,000 0 10,000 15,000 0
Depreciation 197,794 198,974 200,000 133,880 200,000 200,000 0
TOTAL EXPENSES 627,122 1,255,070 840,064 429,362 717,964 940,043 0
SERVICE INDICATORS:
Miles of Sewer Line 57 57 65 65 65
No. of Connections 2,705 2,705 2,730 2,730 2,730
No. of Lift Stations 16 16 14 14 14
Sewer Charge. 60.00 60.00 60.00 60.00 60.00
. CASH FLOW IMPACT:
Beginning Cash Balance 1,577 ,441 2,050,624 1,758,652 1,758,652 1,758,652 1,941,548 1,941,548
Revenues 804,469 860,283 732,200 341,700 700,860 706,680 0
Expenditures (627,122) (1,255,070) (840,064) (429,362) (717,964) (940,043) 0
Depreciation 197,794 198,974 200,000 133,880 200,000 200,000 0
Other Cash Flow Impacts 98,042 (96,159)
Ending Cash Balance 2,050,624 1,758,652 1,850,788 1,804,869 1,941,548 1,908,185 1,941,548
STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10
Lt. Equip. Oper.lForeman .20 .20 .20 .20 .20 .20 .20
Receptionist/Secretary .10 .10 .10 .10 .10 .10 .10
City Engineer .15 .15
Engineer. Technician .25 .25
63
CITY OF SHOREWOOD
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.,
.
CITY OF SHOREWOOD,
MINNESOT A
2002 PROPOSED RECYCLING BUDGET
.
65
FUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
SUB FUND:
Recycling
FUNDNO: 621
DESCRIPTION OF ACTIVITY'
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brushlleaf composting drop-off site.
;.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
.
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees and a
City Recycling Fee of $1.50 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
.
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $2.05/household/month for 2,675 households
City Clean-up costs
66
FUND: #621 FUND: Recycling DEPT # 49550
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1999 2000 2001 2001 EST-01 2002 2002
REVENUE
County Aid 21,860 21,858 22,000 23.728 23,728 23,450 0
Charges for Service 67,703 76,864 71,950 4,9,100 71,881 72,950 0
Transfers/other 966 2,346 1,100 578 1,000 1,000 0
TOTAL REVENUE & 90,529 101,067 95,050 73,407 96,609 97,400 0
OTHER SOURCES
EXPENSES
. Staffing 543 0 1,526 653 1,526 1,525 0
Supplies/Materials 143 1,840 200 626 626 500 0
Support Services & Charges 83.629 85,577 95,335 79,830 95,254 95,375 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 84,315 87,417 97,061 81,108 97,406 97,400 0
SERVICE INDICATORS:
Avg. mo. Participant Hshlds. 1,300 1,300 1,100 1,100 1,100
. Avg. mo. Tonnage 70 70 72 72 72
CASH FLOW IMPACT:
Beginning Cash Balance 17,503 26,317 35,975 35,975 35,975 35,178 35,178
Revenues 90,529 101,067 95,050 73,407 96,609 97,400 0
Expenditures (84,315) (87,417) (97,061 ) (81,108) (97,406) (97,400) 0
Other Cash Flow Impacts 2,600 (3,992)
Ending Cash Balance 26,317 35,975 33,964 28,273 35,178 35,178 35,178
STAFFING:
67
CITY OF SHOREWOOD
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.
CITY OF SHOREWOOD,
MINNESOTA
2002 PROPOSED STORMWATER
MANAGEMENT BUDGET
.
69
FUND:
Stormwater Management MISSION:
To provide proper surface water and
Stormwater Management ground water management throughout
the City.
SUB FUND:
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
..
OBJECTIVES:
To build and maintain a stable fund balance in order to facilitate council priorities and projects.
H IGHLlGHTS/COMM ENTS'
.
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue (antenna)
Transfers from the General Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk .10 City Administrator
.10 Light Equipment Operator .05 City Engineer
.
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Gideon Glen Drainage Project
70
FUND: #631 FUND: Stormwater Management Utility DEPT # 49600
BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted
ITEM 1999 2000 2001 2001 EST-01 2002 2002
REVENUE
Charges for Service 44,938 52,134 45,000 20,022 45,000 50,000 0
Misc. Revenue 6,331 17,711 206,500 199,213 .200,050 2,000 0
'.
Transfers 10,000 10,000 10,000 0 10,000 35,000 0
TOTAL REVENUE & 61,269 79,845 261,500 219,235 255,050 87,000 0
OTHER SOURCES
EXPENSES
. Staffing 1,519 2,340 9,252 1,848 9,252 23,455 0
Supplies/Materials 1,370 642 4,000 292 2,000 1,795 0
Support Services 10,852 7,699 12,150 23,641 27,750 18,750 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 25,801 0 14,500 2,700 50,000 15,000 0
Transfers 0 0 225,000 0 225,000 28,000 0
TOTAL EXPENSES 39,542 10,682 264,902 28,481 314,002 87,000 0
SERVICE INDICATORS:
.
CASH FLOW IMPACT:
. Beginning Cash Balance 199,404 228,296 118,043 118,043 118,043 59,091 59,091
Revenues 61 ,269 79,845 261,500 219,235 255,050 87,000 0
Expenditures (39,542) (10,682) (264,902) (28,481 ) (314,002) (87,000) 0
Other Cash Flow Impacts 7,165 (179,416) 0
Ending Cash Balance 228,296 118,043 114,641 308,797 59,091 59,091 59,091
STAFFING:
City Administrator
Engineer
Sr. Acctg. Clerk
Lt. Equip. Oper./Foreman
.10 .10
.05 .05
.05 .10 .10 .10 .10 .10 .10
.10 .10 .10 .10 .10 .10 .10
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CITY OF SHOREWOOD
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CITY OF SHOREWOOD,
MINNESOTA
2002 PROPOSED LIQUOR OPERATIONS BUDGET
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FUND: Liquor MISSION:
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To control the sale and distribution of
SUBFUND: packaged alcholic beverages within the
City and to provide property tax relief
FUND NO: 640 the use of operation profits.
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Reduce rent in Waterford Store through reduction of floor space.
- Produce a reasonable net profit
- Find a new location for Tonka Bay Store
- Remodel Plaza Store
HIGHLIGHTS/COMMENTS:
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Revenues:
Estimated liquor sales: approximately the same as 2001
Expenses:
Staffing:
1.00 Operations Manager
5.00 Assistant Managers
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies. Bags, Postage
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
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Leasing:
Possible down-sizing of Waterford Store has potential
of reducing lease expense by est $30,000 annually
Capital Outlay: Shorewood Plaza Store Improvements ($40,000)
Transfers Out:
Transfer to General Fund
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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. FUND: # 640 SUB FUND: Liquor Operations DEPT #
BUDGET Actual Actual Budget YTD Aug Annual Proposed Adopted
ITEM 1999 2000 2001 2001 Est-01 2002 2002
REVENUE
Sales 2,320,164 2,532.379 2,863,000 1.703,992 2,555,988 2,692,130 0
Cost of Goods 1,837,915 1,888,069 2,204,510 1,110,710 1,841,871 2,034,864 0
GROSS PROFIT 482,249 644,310 658,490 593,283 714,117 657.266 0
EXPENSES
Staffing 211.786 259,076 287,230 186,485 279,727 302,702 0
Supplies/Materials 12,909 14,854 13,325 9.885 14,827 11,325 0
Services & Charges 232,762 251,081 275,535 174,695 262,042 255,195 0
. Depreciation 9,489 6,609 9,490 5,456 8,184 6,770 0
Capital Outlay 0 0 50,000 8,992 9,000 40,000 0
TOTAL EXPENSES 466,946 531,620 635,580 385,512 573,780 615.992 0
TOTAL OPERATING INCOME (LOSS) 15.303 112,690 22,910 207,771 140.338 41,274 0
Transfers In/(Out) 0 (10,000) (10,000) 0 (10,000) (30.000) 0
Misc. Revenue/(Expense) 14,916 22.195 9,400 (4,876) 12,500 10,000 0
NET INCOME (LOSS) 30,219 124,885 22.310 202,895 142,838 21.274 0
SERVICE INDICATORS:
Gross Profit as a % of Sales 20.79% 25.44% 23.00% 34.82% 27.94% 24.41%
. Oper. Income as a % of Sales 0.66% 4.45% 0.80% 12.19% 5.49% 1.53%
CASH FLOW IMPACT:
Beginning Cash Balance 44,590 190,317 152,510 147,602 171.766 195,410 195,410
Net Operating Income/Loss 8,834 112,690 22,910 207.771 140.338 41,274 0
Depreciation 9,489 6,609 9,490 5,456 8,184 6,770 0
Other Cash Flow Impacts 127,404 (157,106) 10,500 11 ,180 12,200 (800) 0
Ending Cash Balance 190,317 152.510 195,410 372.008 332,488 242.654 195,410
STAFFING:
Full time:
Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15
Part time:
Sales Clerks 15.00 15.00 15.00 15.00 15.00 15.00 15.00
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