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110501 CC Reg AgP t. ill) '" CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 5, 2001 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love_ Garfunkel Lizee Zerby _ Turgeon _ B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes October 22,2001 (Att.#2A Minutes) B. City Council Regular Meeting Minutes October 22,2001 (Att.-#2B Minutes) C. Joint Work Session - SLMPD and Cities of Excelsior, Greenwood, Shorewood, and Tonka Bay, Minutes of October 25, 2001 (Att.-#2C Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.-#3A Claims List) B. Approval of the Resolutions to Continue Participation in the Livable Communities Act (Att.-#3B City Administrator's memorandum) C. Approval of Extension of Deadline to Comply With Notice to Remove (Att.-#3C Planning Director's memorandum) Appellant: Dale Dallman Location: 4830 Ferncroft Drive D. Authorization to Appoint Light Equipment Operator (Att.-#3D Public Works Director's memorandum, and resolution) E. Authorization to Appoint Engineering Technician (Att-#9D Public Works Director's memorandum, resolution) 4. MATTERS FROM THE FLOOR (No Cc.mncil action will be taken.) " .' ...' CITY COUNCIL AGENDA - November 5,2001 Page 2 of 2 5. PRESENTATIONS A. Report by Representative to Lake Minnetonka Conservation District (LMCD), Tom Skramstad 6. PARKS - Report by Representative A. Report on Park Commission Meeting Held October 23, 2001 (Att.-#6A Draft Minutes) 7. PLANNING - Report by Representative 8. GENERAL A. New Building for South Lake Minnetonka Police Department (SLMPD) (Att-#8A Administrator's memorandum, resolution) 9. ENGINEERINGIPUBLIC WORKS A. Approval of County Road 19 Preliminary Layout (Att.-#9A Public Works Director's memorandum, proposed resolution) B. Acceptance of Amlee Road/Glen Road Drainage Report (Att.-#9B Public Works Director's memorandum, resolution) C. Authorization for Expenditure of Funds for Storm Sewer System Repairs (Att.-#9C Public Works Director's memorandum) D. Acceptance of the Smithtown Road Feasibility Report and Setting Date of Open House Meetings (Att.-#9E Public Works Director's memorandum, Feasibility Report) 10. REPORTS A. Administrator & Staff 1. Gideon Glen 2. County Road 19 Intersection 3. T.H. 7/41 Project 4. Fall Clean-Up 5. Conditional Use Permit, Lake Fellowship Unitarian Church, 24575 Glen Road (Att.-#10AS Planning Director's memorandum) 6. December City Council meeting schedule B. Mayor & City Council 11. EXECUTIVE SESSION 12. ADJOURN CITY OF SHOREWOOD REGULAR COUNCIL MEETING NOVEMBER 5, 2001 o PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address 1. 7}AL~ d~ f/5D c66h ~#iJ4 Ii j't5D SSVZ2/ 2. 3. 4. 5. 6. 7. 8. 9. 10. 1 CITY OF SHOREWOOD j 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3~36 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday,S November 2001 Agenda Item #3B: The City is currently . participating in the Local Housing Incentives Program of the Livable Communities Act (LCA). The Metropolitan Council, which administers this program, requires a city council to adopt a resolution stating its decision to continue its participation by November 15. This resolution would not commit the City of Shorewood to any particular action. .' Agenda Item #3C: Mr. Dale Dallman was sent a Notice to Remove for violations of Shorewood's Nuisance Code. He has requested additional time to comply with the notice, and the Planning Director has recommended that he be given until 26 November to correct the violations. Ifhe fails to comply by that date, Public Works should be directed to clean up the site, assessing the cost to the property owner. Violations of the Zoning Code would be referred to the City Attorney for further legal action. Agenda Item #3D: The Department of Public Works has completed the interview process for the current vacancy of Light Equipment Operator within the Department of ~ublic Works. If approved, Mr. Tower will be starting his employment with the City of Shorewood within three weeks. This position is a union position and will be filled in accordance to the union pay scale, as provided in the contract. Agenda Item #3E: Staff has completed interviews for the Engineering Technicians position for the Engineering Department. Mr. Boyd Bailey is the successful candidate. Staff is also recommending changes to the job classification from and Engineering Tech 2 to an Engineering T~ch 3 position. Agenda Item #5A: Tom Skramstad, the City's representative to the LMCD, will report on the recent and upcoming activities of the LMCD. n '-.1 PRINTED ON RECYCLED PAPER . Executive Summary - City Council Meeting of 5 November, 2001 !' .I Page 2 of 2 Agenda Item #8A: At the October 25 joint work session of the city councils of the four member cities of the SLMPD, a consensus emerged that the new police station project to proceed, each city council should adopt a resolution committing its city to the construction of it. The new police station would be done in conjunction with the construction of the new west station of the EFD. The city managers of the four cities have drafted a uniform resolution for the city councils to consider. While individual city councils may wish to make some changes in their resolutions, it is intended that they will be substantively identical. The resolution is ready for City Council consideration; Shorewoodwill be the first of the four cities to act onit. . Agenda Item #9A: As reported at the last City Council meeting, Staff has been working unceasingly with Hennepin County to gain approval of the preliminary layout of the County Road 19 Intersection Realignment Project. . The County did in fact provide a letter of approval immediately prior to the last City Council and also stated several key issues that would need to be addressed during the final design process. Many of these details have already been addressed and included in the "Official Preliminary Layout" to insure resolution of these issues as quickly as possible. Agenda Item #9B: WSB and Associates will be present at Monday night's meeting to present the Glen Road I Amlee Road drainage report. Agenda Item #9C: Staff has been working to obtain quotes for the repair of the Edgewood Road cross culverts and additions to the Pine Bend stormwater system. Two quotes were received, however, only one quote is feasible due to timing and availability. The recommend proposal is provided by Thomas and Sons for an amount of$46,818.50. This expenditure is to be funded via the Stormwater Management Fund. . Agenda Item #9D: Staffwill present the final feasibility report for the Smithtown Road Pavement Rehabilitation Project. Agenda Item #lOA5: Lake Fellowship managed to get its wetland delineation done before the end of October. Mike Wyatt, MCWD, has confirmed the delineation. Representatives of the Church are commissioning a survey; however; they are concerned about the costs involved and may actually opt to tear out the pavement to avoid the expense. Per the Council's approval at the last meeting, Lake Fellowship has until 11 December to apply for the necessary conditional use permit. CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, OCTOBER 22,2001 5755 COUNTRY CLUB ROAD CITY HALL CONFERENCE ROOM 6:45 P.M. MINUTES 1. CONVENE SPECIAL MEETING D ~f't Mayor Love called the meeting to order at 6:47 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby, Administrator Dawson Absent: None . B. Review Agenda Mayor Love reviewed the Agenda, noting the sole purpose of the meeting was to interview a candidate for appointment to the Minnetonka Community Education and Services (MCES) Advisory Board. 2. INTERVIEW CANDIDATE FOR MCES ADVISORY BOARD One candidate, Tad Shaw of 5580 Shore Road, was interviewed for appointment to the MCES Advisory Board. 3. ADJOURNMENT Lizee moved, Garfunkel seconded, adjourning the City Council Special Meeting of October 22,2001, at 7:02 P.M. . RESPECTFULLY SUBMITTED, Woody Love, Mayor Craig W. Dawson, City Administrator It-dll I "', " . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 22, 2001 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00P.M. MINUTES DRAfT 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:07 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Attorney Neal J. Blanchett, of Larkin, Hoffman, Daly, and Lindgren, Ltd. for Attorney Keane; Engineer Brown; Finance Director Burton; and Planning Director Nielsen Absent: None B. Review Agenda Garfunkel moved, Turgeon seconded, approving the Agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes October 8, 2001 Turgeon moved, Zerby seconded, approving the City Council Regular Meeting Minutes for October 8, 2001, as presented. Motion passed 5/0. B. City Council Work Session Minutes October 8, 2001 Lizee moved, Garfunkel seconded, approving the City Council Work Session Meeting Minutes for October 8, 2001, as presented. Motion passed 5/0. 3. CONSENT AGENDA Lizee moved, Zerby seconded, approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. RESOLUTION NO. 01-063, "A Resolution Approving Change Order 1 for Trunk Highways 7 and 41." C. RESOLUTION NO. 01-064, "A Resolution Approving Licenses to Retailers to Sell Tobacco Products." D. Setting the Date for the Enterprise Fund Work Session meeting E. Authorize Expenditure of Funds for Water System Security 1f2.5 REGULAR CITY COUNCIL MEETING MINUTES October 22, 2001 Page 20f7 F. Approval of a Sign Permit Applicant: Signart, on behalf of Curves for Women Location: 19905 Highway 7 (Waterford Shopping Center) Motion passed 5/0. 4. PRESENTATIONS A. Minnetonka Public Schools Referendum Presentation Mr. Duane Knewtson, Director of Teaching and Learning for the Minnetonka School District, and Mr. Bob Quam, Chair of the Minnetonka School District Board, were present. Mr. Knewtson gave a presentation to the Council regarding the change in funding formulas that necessitated the referendum requests being placed on the voting ballot for November 6, 2001. He explained voters were being asked to consider approving an operating levy and a technology equipment levy for the Minnetonka School District. He further explained, if approved by voters, the levies would generate approximately $2.7 million dollars to maintain current standards for operation and avoid fulther reductions in programs. He also noted the approval of these levies would replace two levies currently slated for expiration in 2002 and 2006. Next, he reviewed the impact these proposed levies would have on area taxpayers regarding proposed school taxes. Councilmember Turgeon suggested, after hearing information presented this evening, the literature presented to voters be more specific regarding the referendums. Councilmember Zerby agreed. Councilmember Lizee stated she thought education was the best investment for taxpayers to make with their tax dollars. She noted a definite need for technical and operating monies within the school district and supported both referendums wholeheartedly. 04 . Mayor Love stated he had toured the schools recently, and was quite impressed with the quality of education being delivered. He was also quite struck by the need to update the technology being utilized as part of the current curriculum, and couldn't imagine the required investment to keep students competitive technologically. Further, he commented, he appreciated the factors required in generating revenue, and he agreed with Councilmember Lizee'scomments. . 5. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 6. PARKS A. Report on Park Commission meeting held October 9, 2001 Chair Arnst reported on matters considered and actions taken at the October 9, 2001, Park Commission Meeting (as detailed in the minutes of that meeting). Chair Arnst explained, in response to Councilmember Zerby's question, other park and recreation opportunities in neighboring cities would be included in the review process utilized in designing Shorewood's future park plans. REGULAR CITY COUNCIL MEETING MINUTES October 22, 2001 .. Page 3 of 7 7. PLANNING Chair Bailey reported on matters considered and actions taken at the October 2, 2001, Planning Commission Meeting (as detailed in the minutes of that meeting). He further explained the Commission was considering compiling a "guide book" for Planning Commissioners regarding outcomes in certain cases to avoid subjectivity over time when considering variance requests. Council suppOlted this idea. A. Setback Variance Request Applicant: Christine and Alan Lizee Location: 27055 Smithtown Road Mayor Love noted Councilmember Lizee stepped down from her Council seat in Chamber and recused herself from voting on this matter. . Director Nielsen explained the history regarding this request, noting the applicants requested setback variances to build a detached garage and addition to their home. The garage would be built in the southwest corner of the lot, 10 feet from the rear lot line requiring a variance of 40 feet. They also proposed extending the rear of the house approximately six feet into the 50-foot rear yard setback area. Director Nielsen explained the most significant factor in this request was in the size and topography of the property. By placing the garage at the rear of the lot, the applicants would take advantage of the most level portion of the site and would also allow for a turn-around configuration allowing cars to pull onto Smithtown Road going forward, rather than backing out of the drive. Further, he noted, the proposed garage was in keeping with the character of the existing house and surrounding neighborhood. No additional landscaping was being suggested, as the site would have adequate screening in the garage area. With respect to the addition at the rear of the house, the amount of encroachment was a triangle containing 84 square feet of area that would extend over an existing patio area, thus adding no hardcover to the site. A provision in the Zoning Code stated where setback variances were to be granted, the City might wish to make up the setback area on the opposite side of the lot. In this case, he explained, imposing a 56-foot front yard setback on the property for future work would mitigate the variance at the rear. . Chair Bailey stated the Planning Commission had unanimously recommended approval of this matter. Zerby moved, Turgeon seconded, approving RESOLUTION NO. 01-065, "A Resolution Approving a Setback Variance Request for Christine and Alan Lizee, 27055 Smithtown Road." Motion passed 5/0. B. Setback Variance Request Applicant: Thomas Strand Location: 24845 Smithtown Road Director Nielsen reviewed the request, noting the applicant had requested a setback variance to build a deck on the southwest corner of the house. The existing house was currently located entirely within the required 50-foot setback from Club Lane. The proposed deck was described as measuring 11' by 16' and approximately 30-36" in height. It would also extend toward buildable area of the lot. The deck had been designed to avoid requiring a setback variance fromSrnithtown Road, and it could not be seen from Club Lane. Director Nielsen noted the request satisfied all criteria for granting of variances. REGULAR CITY COUNCIL MEETING MINUTES October 22, 2001 Page 4 of7 ~ Turgeon moved, Garfunkel seconded, approving RESOLUTION NO. 01-066, "A Resolution Approving a Setback Variance Request, subject to staff recommendations, for Thomas Strand, 24845 Smithtown Road. Motion passed 5/0. C. Setback Variance Request Applicant: Kerri and Martin Hawk Location: 5680 Christmas Lake Point Director Nielsen explained the applicants proposed a significant remodeling project for their house. He noted the property to be substantially nonconforming for the zoning district in which it was located, and variances would be required for nearly any kind of improvement to the site. The applicants proposed adding a new level on top of the existing two-story walkout, resulting in a two-and-a-half-story building. In addition, they proposed converting the south end of the house that was previously a garage, back into garage space. They would then demolish the existing detached garage on the north side of the lot. The house was currently located 18 feet from the ordinary high water level (OHWL) of Christmas Lake and only 11.7 feet from Christmas Lake Point, which was a private road. Also, the applicants proposed removing or reducing the amount of impervious surface as part of this application. In reviewing the proposed site plan, Director Nielsen explained, the property would be unbuildable under current standards, as the setbacks from the street and OHWL for Christmas Lake would overlap. In converting the old garage space back into a garage, the applicants were proposing an extension of four feet to the south and two and one half feet to the west. In addition, the applicants were attempting to reduce the nonconformity of one of the decks by removing approximately six feet of it nearest the shoreline. In addition to removing the existing detached garage, the applicants also proposed removing a substantial portion of the driveway on the north side of the house. The amount of impervious surface at present was 47.8%. Upon completion ofthe project, the site would have 37.4%. . Although the building height was anticipated to increase, the height would remain allowable under the R- 1CIS district requirements. The height of the proposed roof would also be visually diminished by incorporating the upper level within the roof structure. The existing trees on the lakeside of the home further softened the view of the home from the lake. As a result, Director Nielsen suggested approval of any variance should be conditioned upon saving and protecting those trees throughout the construction process. He also suggested that when removing part of the deck closest to the lake, earth-tone colors be used, rather than white, in rebuilding that area. Also, he recommended consideration be given to landscaping treatments to hide the deck structure. In light of all preceding information shared, the applicants' request was considered to meet the criteria for granting a variance. . Kerri Hawk, owner of the property, stated she would be available to answer any questions from Council. Councilmember Turgeon complimented the applicants on doing a complete job of addressing issues of concern on the site. Director Nielsen explained a landscaping plan would be utilized for the deck area where naturalized plantings would help to conceal the deck from view. Lizee moved, Zerby seconded, approving RESOLUTION NO. 01-067, "A Resolution Approving a Setback Variance Request for Kerri and Martin Hawk, 5680 Christmas Lake Point." Motion passed 5/0. D. Appeal for Extension of Deadline to Apply for Conditional Use Permit Applicant: Lake Fellowship Unitarian Church Location: 24575 Glen Road REGULAR CITY COUNCIL MEETING MINUTES October 22, 2001 Page 5 of7 Director Nielsen explained he had received a call indicating the applicant had recently surfaced the parking lot without the necessary review and permit by the City. Since the church existed as a conditional use in a residential zoning district, any changes made would include the need for a Conditional Use Permit. He stated he was not surprised to learn an extension had been requested in this case as the Minnehaha Creek Watershed District (MCWD) had directed the applicant to complete a wetland delineation to be completed prior to mid-October of this year. With this in mind, Director Nielsen recommended the extension be granted conditioned upon verification of a wetland delineation to be certified prior to November 1, 2001. Councilmember Lizee expressed concern that an asphalt company had undertaken this job without making proper application to the City. Mayor Love stated he viewed this as a serious violation of City ordinances as well as MCWD regulations. He stated he would appreciate the applicant bringing this matter into conformity with all ordinances prior to December 11, 2001. . Turgeon moved, Garfunkel seconded, Approving an Appeal for Extension of a Deadline to Apply for a Conditional Use Permit until December 11, 2001, subject to a wetland delineation verified by the Minnehaha Creek Watershed District no later than November 1, 2001. Motion passed 5/0. 8. GENERAL A. Making an Appointment to the Minnetonka Community Education and Services (MCES) Advisory Board Mayor Love stated, without objection from Council, Mr. Tad Shaw, of 5580 Shore Road, would attend a City Council Work Session Meeting as an MCES Advisory Boardmember on November 26, 2001, to discuss issues of concern. B. Adoption of Policy Regarding Acceptance of Conservation Easements . Garfunkel moved, Zerby seconded, Adopting RESOLUTION NO. 01-068, "A Resolution Adopting a Policy Regarding Donations of Conservation Easements and Restrictions." Motion passed 5/0. C. Setting the Date for the Annual Appreciation Party Without objection from Council, Mayor Love stated he and Councilmember Lizee would be liaisons to the Staff Planning Committee for this event set to take place on December 7, 2001. 9. ENGINEERINGIPUBLIC WORKS A. Amlee Road/Glen Road Feasibility Report Update Engineer Brown reported the hydraulic analysis portion of this report was nearing completion and representatives from WSB and Associates would be present at the November 5, 2001, Regular City Council Meeting to share a precise schedule as well as a clear and definitive answer regarding the solution and funding for this drainage project. B. Preliminary Approval of County Road 19 Project Plans REGULAR CITY COUNCIL MEETING MINUTES October 22, 2001 Page 60f7 Engineer Brown happily reported preliminary approval had been granted by Hennepin County for the County Road 19 Project Plans. Mayor Love stated he would like to include all appropriate parties involved in planning the new public safety facility as certain items for this project would need to be absorbed by other agencies. 10. REPORTS A. Administrator & Staff 1. Gideon Glen Administrator Dawson stated more information would be available on this matter after the next Minnehaha Creek Watershed District Meeting. 2. County Road 19 Intersection Engineer Brown stated he had nothing further to report on this matter. . 3. T.H. 7/41 Project Engineer Brown stated in light of the recent fatalities on these roadways, the City recommended a 45 mph speed limit be established. This action was vetoed by the Minnesota Department of Transportation (MnDOT) in favor of additional signage in that area. He noted this decision was contrary to previously agreed upon actions and was not expected. Further, he explained MnDOT's perspective to be that cities would not dictate what actions would be made on state highways. As a result, he noted spirited discussions were still occurring in an attempt to find suitable resolution to the matter. With regard to the portion of the project occurring on the north end of Highway 7, he noted Lake Linden Drive had been closed to allow the contractor to complete necessary tasks as soon as possible. Also, he was confident this would take place in a timely manner prior to the winter season. Mayor Love stated he was concerned for the apparent arrogance of MnDOT with regard to safety concerns for the roadways . B. Mayor & City Council 1. SLMPD Coordinating Committee - Four-City Work Session Meeting on Thursday, October 25,7:00 p.m., Southshore Center Mayor Love explained the South Lake Minnetonka Coordinating Committee would be hosting a Four City Work Session Meeting on October 25, 2001, at 7:00 P.M. at the Southshore Community Senior Center. The meeting would be facilitated by Mr. Larry Bakken, law professor at Hamline University, and would identify issues regarding the need and affordability of a new police facility. He noted this to be a historic event as it was the first time these four City Councils had met to discuss the possibility of working together on a project that would establish them all as one community. . . REGULAR CITY COUNCIL MEETING MINUTES October 22,2001 Page 7 of7 11. ADJOURN Zerby moved, Garfunkel seconded, adjourning the Regular City Council Meeting of October 22, 2001, at 8:33 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator f SOUTH LAKE MINNETONKA POLICE DEPARTMENT 810 EXCELSIOR BOULEVARD JOINT WORK SESSION. 4 CITY COUNCILS SOUTHSHORE SENIOR CENTER THURSDAY, OCTOBER 25, 2001 7:00 P.M. MINUTES 1. CONVENE JOINT WORK SESSION MEETING DnAFT ' li~,' South Lake Minnetonka Police Department (SLMPD) Chief Bryan Litsey called the meeting to order at 7:10P.M. A. Roll Call Present: City of Excelsior: Mayor Haugland; Councilmembers Caron, Johnson, Mueller, and Thomson; and City Manager McGrath; City of Greenwood: Mayor Albrecht; Councilmembers Altstatt, Canning, Sagal (arrived 7:37 P.M.) and Bowers-Stead; and City Administrator KeIrn; City of Shorewood: Mayor Love; Councilmembers Lizee, Turgeon, and Zerby; and City Administrator Dawson; City of Tonka Bay: Mayor Keller; City Administrator Rys; Excelsior Fire District: Chief DuCharme; South Lake Minnetonka Police Department: Chief Litsey; Deputy Chief John Nieling; and Facilitator: Larry Bakken . Absent: Shorewood Councilmember Garfunkel; Tonka Bay Councilmembers LaBelle, Newberry, Sasanfar, and Senescall Chief Litsey introduced Excelsior Fire District Chief Mark DuCharme and Facilitator Larry Bakken, noting Mr. Bakken was a law professor at Hamline University and a Golden Valley, Minnesota, City Council member. Chief Litsey also reviewed the Agenda for the evening. A moment of silence was given in tribute to the police and fire personnel that perished on September 11, 2001. . 2. TOPIC - NEW POLICE FACILITY A. INTRODUCTION & PRESENTATION BY POLICE CHIEF BRYAN LITSEY South Lake Minnetonka Police Department Chief Litsey presented information to the Councils regarding the need for a new police department facility. He noted the current station was thirteen years old, and was limited to due its design and construction quality. He explained the construction of the building made it difficult to use, the building was not constructed to endure the rigors being demanded of it, and there were no reasonable capabilities for expansion. He stated he was concerned the building would not function as an Emergency Operations Center (EOC) in a time of need, as its survivability and functionality were questionable in an emergency situation. In addition, he explained it would be quite costly to remodel, and in some cases, not at all feasible due to many of the current deficiencies on site. He then reviewed the current terms of the lease agreement for the property and what proceeds might be expected should the property be sold. With regard to a planned Public Safety Response Center, housing both police and fire personnel, Chief Litsey explained it seemed practical when considering the needs of these entities to consider planning together. He noted the consideration of a shared facility began in January, 2001. He also appreciated Fire -:::t=r ~ G JOINT WORK SESSION - SLMPD, CITIES OF EXCELSIOR, GREENWOOD, SHOREWOOD, TONKA BAY- THURSDAY, OCTOBER 25, 2001 Page 2 of 5 . Chief DuCharme's support as part of this consideration. He stated he and Chief DuCharme had a great working relationship, and he was looking forward to continuing this relationship as time passed. Chief Litsey then shared a brief chronology of key events relating to consideration of a shared facility, noting that unanimous vote was given at South Lake Minnetonka Police Coordinating Committee meeting on September 12, 2001, to proceed with considering how to bring the cities together in an effort to establish a shared Public Safety Response Center. Chief Litsey then stated the purpose of this meeting to identify issues and options with the four City Councils regarding a shared Public Safety Response Center. He explained the rationale for a joint facility as having cost savings, practicality, and functionality. Sharing a facility allowed for economy of design, and both the police and fire departments would be better served through a shared arrangement. In addition, he noted need had been demonstrated, especially as an Emergency Operations Center, in past months. He also reviewed the estimated space needs for the police department. Chief Litsey next explained the preliminary cost for the police portion of the facility to be between approximately $2 million and $3 million. He detailed the 2002 fixed city percentage contributions, with . Excelsior as 29.5%, Greenwood as 8.5%, Shorewood as 46%, and Tonka Bay as 16%. These figures were based on the funding formulas presented, and approved, for the Year 2002. He further explained current economics supplied ideal timing for creation of a favorable and affordable financial package. This financial package, combined with the Shorewood Economic Development Authority acting as a financing mechanism, would seem to prove extremely beneficial to all parties involved. Also, the SLMPD would be able retain ownership of the building unlike the current agreement where a member municipality would retain ownership. He stated the financial planning benefits in working with annual fixed percentage contributions from member cities far outweighed various financial funding alternatives. In conclusion, Chief Litsey stated he believed the planning, financing, and implementation of a shared Public Safety Response Center would enhance the safety, security, and quality of life, as well as providing the police and fire departments with ample resources to help make it happen for all people living in the South Lake Minnetonka community. B. PRESENTATION BY FIRE CHIEF MARK DuCHARME Excelsior Fire District Chief Mark DuCharme next presented information to Councils regarding the . potential Public Safety Response Center, noting this center would allow the various governmental agencies involved to work as one community. He explained future plans would include a main station to be located at 24140 Smithtown Road. This main station would be owned ultimately by the Excelsior Fire District and would house administrative offices for the fire department. In addition, this site could house the operations and administration offices for the SLMPD and would include shared amenities for an Emergency Operations Center and Public Safety Response Center. Chief DuCharme also explained a future fire facility was being planned for east side of the member cities area, that would act as a First Response Station with trucks, small office space and necessary amenities enabling it to function as a smaller fire station. He anticipated the east side station would be located near the Deephaven City Hall with a final site recommendation forthcoming in the next two weeks. Chief DuCharme stated the existing fire station in Excelsior was fifty years old and while once an adequate space, it was now inadequate and in need of major repair. As such, a new fire facility was scheduled for construction by the Year 2004 as part of the Joint Powers Agreement between member cities. He also explained opportunity existed currently for a joint public safety facility, noting the current building that housed the police department allowed for thousands of dollars of equipment to be at risk. In addition, he stated there were several concerns with regard to fire codes and regulations for that building. As a result, it seemed practical to plan for a shared Public Safety Response Center. He then detailed the potential administrative and operative space needs, as well as potential shared amenities for police and fire departments for the main station site and the "east side" site. Further, he noted having a shared Public Safety Response Center allowed the departments to operate together more efficiently. In addition, the benefits to utilizing one designer, contractor, site, and sale of bonds seemed beneficial economically. f JOINT WORK SESSION - SLMPD, CITIES OF EXCELSIOR, GREENWOOD, SHOREWOOD, TONKA BAY - THURSDAY, OCTOBER 25, 2001 Page 3 of 5 . In giving this matter financial consideration, he stated a shared facility would save the Excelsior Fire District approximately $40,000 per year. In addition, it would allow the Fire District to share in the cost of more than $700,000 in land and facility costs when considering building new space for both departments. Also, utility costs would be shared providing additional long-term savings to both agencies. He then reviewed anticipated future Excelsior Fire District and South Lake Minnetonka Police Department needs. He also shared the aggressive construction schedule proposed by the Excelsior Fire District for construction of the proposed joint facility. Design work would begin in December of this year; construction would start by summer of 2002; and occupancy was slated for March of 2003. In conclusion, he stated a joint facility would be practical with the main fire station site having room to house both departments adequately for current and future use. Public safety needs would be able to be more efficiently satisfied for the community. Also, a shared Public Safety Response Center would bring the South Lake Minnetonka area together in this endeavor as well as satisfying decades-long needs for the community as a whole. Greenwood Councilmember Bowers-Stead then made presentation of several framed photos of sentimental value to Fire Chief DuCharme as a gesture of gratitude for his participation at a commemorative event at the State Capitol honoring personnel lost in the attacks of September 11, 200l. Chief DuCharme thanked Councilmember Bowers-Stead for the thoughtfulness of her presentation. Chief Litsey stated the South Lake Minnetonka League of Women Voters would be holding an Open Forum regarding the issues of concern in creating a shared Public Safety Response Center. This forum would be held on November 15,2001, at the Minnetonka Senior High School beginning at 7:30 P.M. Chief Litsey then thanked Chief DuCharme for his presentation and introduced Mr. Larry Bakken. C. OPEN FORUM - F ACILITA TOR LARRY BAKKEN . Mr. Bakken stated his purpose was to facilitate an Open Forum session regarding any questions of need or other areas of concern from the Councils this evening. Excelsior Mayor Haugland asked Chief Litsey how policing had changed over the past 13 years. Chief Litsey explained there were many ways that policing had changed in that time span. People utilized the services provided by the Police Department more than in the past. In addition, increased regulations resulted in additional mandated training for officers. Increased growth in the jurisdiction as well as other neighboring cities caused more people to travel through the area resulting in a higher need for police services. Also, more people were coming to the Lake Minnetonka area and increased the need and kind of services to be provided to the public. With the increased demand for services, personnel demands on the current facility had also increased, rendering it inadequate for current and future needs. Excelsior Councilmember Thomson expressed concern for equity between cities in funding a shared facility. Excelsior Council member Mueller shared similar concerns regarding contributions toward the facility from the City of Excelsior. Greenwood Councilmember Bowers-Stead questioned whether partnerships could be formed with the Hennepin County Board of Commissioners for funding purposes. In addition, she asked what procedures would be utilized so that a shared facility would be adaptable to future needs. JOINT WORK SESSION - SLMPD, CITIES OF EXCELSIOR, GREENWOOD, SHOREWOOD, TONKA BAY- THURSDAY, OCTOBER 25, 2001 Page 4 of 5 . Chief Litsey responded this facility would require an exercise in planning to further promote cooperation between all communities served by the departments. In addition, he noted the process that was being utilized was trying to identify potential needs for the facility upfront that could be funded, versus identifying a funding level and then trying to make the needs fit that funding. In addition, he explained he and Chief DuCharme were continually trying to secure funds for their departments, and he anticipated those efforts would certainly continue. Further, he stated he believed the community would see ongoing savings by having services respond cooperatively. Tonka Bay Mayor Keller stated the Tonka Bay City Council supported the creation of a shared facility, and he personally thought it was a fantastic idea to be considered as the cities moved into a new century. He suggested that although people currently have concerns regarding the funding required of the cities, all parties would most certainly look back and realize the significant value that had been gained for all residents of the South Lake Minnetonka community. Excelsior Councilmember Thomson reiterated his perceived need for ad valorem funding for the shared facility. Facilitator Bakken noted a funding formula discussion could certainly take place at a future date; . however, it was important to focus on additional concerns at this time. Shorewood Mayor Love stated when reexamining historical events, cities appreciated the police facility built thirteen years ago, in spite of the funding efforts it took to make it come about for use by the police department. This was also to be considered a historical event as the Councils would be judged in the future by the actions they had taken in the past toward establishing better service for residents in a shared Public Safety Response Center. He also found it compelling that while members of the City of Excelsior had dissenting opinions and concerns for funding, as Shorewood's funding had increased by approximately $25,000 and Excelsior's contribution, over time, would likely decrease. John Anderson, former Mayor of Excelsior, was in the audience and addressed the Councils, noting there was no question of need and it seemed an ideal time economically for the cities to build new facilities. Residents of all communities deserved this facility, and he had heard many compliments for the police and fire departments. He implored the Councils to make sure the shared facility would move forward. In response to Facilitator Bakken's question, Council members indicated overwhelming consensus on the . need for a new police facility and responsibility to proceed with planning a shared facility. In effort to do so, it was decided to discuss information regarding financing for the facility in member Council meetings. Chief Litsey responded that Shore wood CouncilmemberLizee' s suggestion of reporting Council decisions by December 7, 2001, to be ideal in terms of keeping to the aggressive planning and construction schedule set forth by Fire Chief DuCharme. Mr. Bob Bolles, Excelsior resident and businessowner, stated he hoped that if Councils decided not to take part in a joint venture that the planning for the facility include the possibility that the police department could join at a later date. Mr. Terry Forboul, Tonka Bay resident and owner of commercial properties in Excelsior, stated he was wholeheartedly grateful for the expertise and safety provided by the police and fire departments. He supported the joint initiative explained this evening. Greenwood Mayor Albrecht asked Chief Litsey to comment on issues discovered in preparing the current facility for a potential disaster, such as Y2K. Chief Litsey explained the current facility, unfortunately, ~~, " . . JOINT WORK SESSION - SLMPD, CITIES OF EXCELSIOR, GREENWOOD, SHOREWOOD, TONKA BAY - THURSDAY, OCTOBER 25, 2001 Page 5 of 5 was notably inadequate. There was not a back-up generator and the space needed was too small to house one. There were no redundant systems for power, and survivability of the structure in a disastrous event would be questionable. Shorewood Mayor Love stated he had been a part of many space needs discussions in the initial stages of consideration of a shared facility. He thought if a facility was to be built for both departments, then it should be designed for both departments. He thought it important to design one complete facility that could house both departments adequately to create an enhanced public safety facility. If both departments were not considered as part of the outcome for the building, the process used would yield an entirely different product. Shorewood Councilmember Zerby stated he had toured other cities facilities regarding planning for public safety. He noticed there were things people had planned that may not have been considered: e.g., the need for indoor parking of police cars in effort to protect thousands of dollars of equipment. He believed the need existed currently and it was important to take advantage of the existing opportunity to build a shared facility correctly. He also noted he believed there were enough smart people involved in this process to overcome any financing obstacles. Chief Litsey responded affirmatively to Excelsior resident Peggy Bauer's question as to whether representatives of the police department would be involved in the planning of the shared facility. Chamber of Commerce Executive Director Linda Murrell stated the Board of Directors, representing 170 businessowners in the South Lake Minnetonka area, had voted unanimously to support the concept of a shared public safety facility. She appreciated the cost-allocation debate; however, she believed the public would be extremely disappointed if this project was held up because of it. Mr. Patrick Murphy, Excelsior resident and Chair of the Excelsior Heritage Preservation Commission, noted that the events of September 11, 2001, forced governmental agencies and residents to re-examine the idea of community. In addition, he noted the area of Excelsior was based on the idea of establishing a community for the South Lake Minnetonka area as a whole. Hearing no additional comment and unanimous support for proceeding with plans for a shared Public Safety Response Center, Facilitator Bakken suggested Councils discuss this matter and meet again in approximately 30 days to determine how best to proceed with these plans. 3. ADJOURN Chief Litsey thanked Councils and Facilitator Bakken for time spent this evening on this matter. He then adjourned the meeting at 9:38 p.m. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary PAYABLES APPROVALS For 11/05/01 Council Meeting . son, City Administrator . Date: / Ct--d-,(p..-O J Date: /~fp/ Date: //.tJ/.ol #3A Check Approval Listfor 11/05/01 Council Meeting Check # Vender Name Description Check Date Invoice # Amollnt 31469 AFSCME COUNCIL 14 NOV DENTAL PREM 10/26/01 $224.22 TOTAL FOR AFSCME COUNCIL 14 $224.22 31470 AT&T WIRELESS SERV 10/26/01 2893733-101 $11.37 31470 AT&T WIRELESS SERV 10/26/01 4160966-101 $32.64 31470 AT&T WIRELESS SERV 10/26/01 4160966-101 $85.19 TOTAL FOR AT&T WIRELESS SERVICES $129.20 31471 BECKER, MARY LOU TEMP RECEPTION DUTIES 1 0/26/0 1 $18.00 TOTAL FOR BECKER, MARY LOU $18.00 31472 BURTON, BONNIE MILEAGE/LUNCH GFOA 10/26/01 $33.29 TOTAL FOR BURTON, BONNIE $33.29 31473 DTE ENERGY TECHNO SEWER GENERATOR DIED-SVC CA 1 0/26/01 31719 $611.53 TOTAL FOR DTE ENERGY TECHNOLOGIES $611.53 31474 ELKE, CATHERINE OCT MILEAGE 10/26/01 $25.36 31474 ELKE, CATHERINE SEPT MILEAGE 1 0/26/01 $16.91 TOTAL FOR ELKE, CATHERINE $42.27 31475 FORTIS BENEFITS INS NOV PREM-STD 10/26/01 $81.00 . 31475 FORTIS BENEFITS INS NOV PREM-STD 10/26/01 $9.00 31475 FORTIS BENEFITS INS NOV PREM-STD 1 0/26/01 $9.00 31475 FORTIS BENEFITS INS NOV PREM-STD 10/26/01 $9.00 TOTAL FOR FORTIS BENEFITS INS CO $108.00 31476 FRONTIER ELECTRIC RINK L1GHTBULBS 1 0/26/01 27531 $70.00 TOTAL FOR FRONTIER ELECTRIC $70.00 314n GOPHER STATE ONE-C SEPT SVC 10/26/01 1090679 $48.05 314n GOPHER STATE ONE-C SEPT SVC 10/26/01 1090679 $48.05 TOTAL FOR GOPHER STATE ONE-CALL, IN $96.10 31478 GREEN ACRES SPRINK SMITHTOWN WOODS REBILL 10/26/01 013386 $85.07 TOTAL FOR GREEN ACRES SPRINKLER CO $85.07 31479 HAWKINS WATER TRE 1 0/26/01 DM 64708 $15.00 TOTAL FOR HAWKINS WATER TREATMENT $15.00 31480 HEAL THPARTNERS NOV PREM 10/26/01 15351752 $24.04 31480 HEAL THPARTNERS NOV PREM 10/26/01 15351752 $48.08 . 31480 HEAL THPARTNERS NOV PREM 10/26/01 15351752 $48.08 31480 HEAL THPARTNERS NOV PREM 10/26/01 15351752 $421.36 TOTAL FOR HEALTHPARTNERS $541.56 31481 HERMEL WHOLESALE 10/26/01 318888 $312.60 31481 HERMEL WHOLESALE 10/26/01 318889 $906.92 31481 HERMEL WHOLESALE 10/26/01 318890 $687.72 TOTAL FOR HERMEL WHOLESALE $1,907.24 31482 ICMA RETIREMENT TR 10/23/01 PAYROLL 1 0/26/01 $1,268.67 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,268.67 31483 KVALSETH, AMY ESCROW REF-4980 SHADY ISLAND 10/26/01 $700.00 TOTAL FOR KVALSETH, AMY $700.00 31484 MAHONEY, JAMES ROAD SPRAYING 10/26/01 $2,841.42 TOTAL FOR MAHONEY, JAMES $2,841.42 31485 MEDICA NOV PREM 10/26/01 10130510220 $458.07 31485 MEDICA NOV PREM 10/26/01 10130510220 $458.07 31485 MEDICA NOV PREM 1 0/26/01 10130510220 $737.72 31485 MEDICA NOV PREM 10/26/01 10130510220 $4,509.98 Check # Vender Name Description Check Date Invoice # Amount 31485 MEDICA NOV PREM 10/26/01 10130512259 $1,222.21 31485 MEDICA NOV PREM 1 0/26/01 10130512545 $83.68 31485 MEDICA NOV PREM 10/26/01 10130512545 $83.68 31485 MEDICA NOV PREM 10/26/01 10130512545 $83.69 31485 MEDICA NOV PREM 1 0/26/01 10130512545 $1,549.18 TOTAL FOR MEDICA $9,186.28 31486 METRO COUNCIL ENVI SEPT SAC CHGS 1 0/26/01 $2,277.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $2,277.00 31487 METRO WEST INSPEC AUG-OCT INSP SVCS 10/26/01 $510.00 TOTAL [<'OR METRO WEST INSPECTION SVC $510.00 31488 MIDWEST COCA-COLA 10/26/01 63233173 $169.06 TOTAL FOR MIDWEST COCA-COlA BOITLIN $169.06 31489 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 1 0/26/01 $173.51 TOTAL FOR MN CHIW SUPPORT PMT CTR $173.51 31490 MN SUN PUBLICATION CUP-REG HRS/SCREENING 10/26/01 459716 $42.90 31490 MN SUN PUBLICATION PRELIM PLAT- DAVE ALAN 10/26/01 459717 $50.05 TOTAL FOR MN SUN PUBLICATIONS $92.95 . 31491 NORTHERN TOOL & EQ MINI L1GHTBAR 10/26/01 82130203 $1-11.81 TOTAL FOR NORTHERN TOOL & EQUIP CO $111.81 31492 O'ROURKE WELDING WELDING GAS 1 0/26/01 21030 $31.85 TOTAL FOR O'ROURKE WELDING $31.85 31493 PAZANDAK, JOSEPH MILEAGE 10/7-10/20 1 0/26/01 $72.11 TOTAL FOR PAZANDAK, JOSEPH $72.11 31494 PERA 10/23/01 PAYROLL 10/26/01 $1,698.56 31494 PERA 10/23/01 PAYROLL 10/26/01 $1,852.38 TOTAL FOR PERA $3,550.94 31495 QUALITY WINE & SPIRI 10/26/01 043849-00 ($118.32) 31495 QUALITY WINE & SPIRI 10/26/01 045825-00 $205.92 31495 QUALITY WINE & SPIRI 10/26/01 045826-00 $79.15 31495 QUALITY WINE & SPIRI 10/26/01 045827-00 $79.15 31495 QUALITY WINE & SPIRI 10/26/01 046446-00 $601.53 31495 QUALITY WINE & SPIRI 10/26/01 046446-00 $1,489.88 31495 QUALITY WINE & SPIRI 10/26/01 046466-00 $616.23 . 31495 QUALITY WINE & SPIRI 10/26/01 046466-00 $2,088.06 31495 QUALITY WINE & SPIRI 10/26/01 046467-00 $1,215.56 31495 QUALITY WINE & SPIRI 10/26/01 046467-00 $2,575.93 TOTI-1L FOR QUALITY WINE & SPIRITS CO $8,833.09 31496 QUEST 10/26/01 $49.46 TOTAL FOR QUEST $49.46 31497 SUBURBAN EXTERIOR REF BLDG PERMIT-6140 SIERRA CI 1 0/26/01 $7.78 31497 SUBURBAN EXTERIOR REF BLDG PERMIT-6140 SIERRA CI 1 0/26/0 1 $50.00 TOTAL FOR SUBURBAN EXTERIORS $57.78 31498 SUN PATRIOT NEWSP DAVID ALAN SUBDIV REQ 1 0/26/01 814 $30.92 31498 SUN PATRIOT NEWSP AMEND TO SECT 1201.03 10/26/01 815 $27.06 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $57.98 31499 TONKA BAY-CITY OF CRESENT BEACH EXP 10/26/01 $399.87 31499 TONKA BAY-CITY OF NOV RENT 10/26/01 $1,175.00 TOTAL FOR TONKA BAY-CITY OF $1,574.87 31500 TOWLE REAL ESTATE NOV RENT 10/26/01 $4,683.32 TOTAL FOR TOWLE REAL ESTATE COMPANY $4,683.32 31501 WATERFORD PLAZA NOV RENT 1 0/26/01 $7,527.33 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR WATERFORD PLAZA $7,527.33 31502 WIDMER, INC. REPR LEAKING VALVE-VINE HILL 1 0/26/01 4667 $580.00 TOTAL FOR WIDMER, INC. $580.00 31503 BELLBOY BAR SUPPLY 11/6/01 34693300 ($89.11) 31503 BELLBOY BAR SUPPLY 11/6/01 34737100 $51.44 31503 BELLBOY BAR SUPPLY 11/6/01 3761000 $135.75 TOTAL FOR BELLBOY BAR SUPPLY $98.08 31504 BELLBOY CORPORATI 11/6/01 22393900 $275.75 31504 BELLBOY CORPORATI 11/6/01 22394000 $26.28 31504 BELLBOY CORPORATI 11/6/01 22394000 $220.50 31504 BELLBOY CORPORATI 11/6/01 22409200 $144.00 31504 BELLBOY CORPORA TI 11/6/01 22409200 $343.60 31504 BELLBOY CORPORATI 11/6/01 22451000 $144.00 31504 BELLBOY CORPORATI 11/6/01 22451000 $654.08 TOTAL FOR BELLBOY CORPORATION $1,808.21 31505 BEST ACCESS SYSTE WARMING HOUSES-CYLINDERS 11/6/01 MN-225168 $42.98 TOTAL FOR BEST ACCESS SYSTEMS $42.98 31506 DAY DISTRIBUTING 11/6/01 152795 $796.05 31506 DAY DISTRIBUTING 11/6/01 153096 $295.50 . 31506 DAY DISTRIBUTING 11/6/01 153097 $452.15 31506 DAY DISTRIBUTING 11/6/01 153097 $18.40 31506 DAY DISTRIBUTING 11/6/01 153594 $344.30 31506 DAY DISTRIBUTING 11/6/01 153875 $551.00 31506 DAY DISTRIBUTING 11/6/01 153876 $38.40 31506 DAY DISTRIBUTING 11/6/01 153876 $652.60 31506 DAY DISTRIBUTING 11/6/01 18552 $131.40 TOTAL FOR DAY DISTRIBUTING $3,279.80 31507 E-Z RECYCLING INC. OCT RECYCLING SVC 11/6/01 2963 $5,751.25 TOTAL FOR E-Z RECYCLING INC. $5,751.25 31508 EAST SIDE BEVERAGE 11/6/01 151207 $923.20 31508 EAST SIDE BEVERAGE 11/6/01 151208 $1,147.20 31508 EAST SIDE BEVERAGE 11/6/01 153408 $2,075.40 31508 EAST SIDE BEVERAGE 11/6/01 154092 $28.50 31508 EAST SIDE BEVERAGE 11/6/01 154092 $895.25 31508 EAST SIDE BEVERAGE 11/6/01 154093 $1,132.00 . 31508 EAST SIDE BEVERAGE 11/6/01 156283 $1,572.30 TOTAL FOR EAST SIDE BEVERAGE COMPAN $7,773.85 31509 EXCELSIOR-CITY OF 1ST aTR 2001 SEWER 11/6/01 $3,639.48 31509 EXCELSIOR-CITY OF TAR KETTLE MOTOR 11/6/01 $195.24 31509 EXCELSIOR-CITY OF 2ND aTR 2001 SEWER 11/6/01 $3,639.48 31509 EXCELSIOR-CITY OF 3RD aTR 2001 SEWER 11/6/01 $3,639.48 TOTAL FOR EXCELSIOR-CITY OF $11,113.68 31510 FIL TERFRESH 11/6/01 56656 $69.90 TOTAL FOR FILTERFRESH $69.90 31511 FRONTIER ELECTRIC TEMPERED GLASS 11/6/01 27597 $26.00 TOTAL FOR FRONTIER ELECTRIC $26.00 31512 GRIGGS, COOPER & C 11/6/01 444979 $188.58 31512 GRIGGS, COOPER & C 11/6/01 444980 $206.46 31512 GRIGGS, COOPER & C 11/6/01 444984 $85.90 31512 GRIGGS, COOPER & C 11/6/01 444985 $287.22 31512 GRIGGS, COOPER & C 11/6/01 445001 $92.55 31512 GRIGGS, COOPER & C 11/6/01 445002 $123.34 " Friday, v...vv". .,~ ?fln7 Page 3 of6 Check # Vender Name Description Check Date Invoice # Amount 31512 GRIGGS, COOPER & C 11/6/01 445003 $89.95 31512 GRIGGS, COOPER & C 11/6/01 445750 $465.67 31512 GRIGGS, COOPER & C 11/6/01 448298 $1,259.64 31512 GRIGGS, COOPER & C 11/6/01 448299 $840.93 31512 GRIGGS, COOPER & C 11/6/01 448303 $917.35 31512 GRIGGS, COOPER & C 11/6/01 448304 $615.40 31512 GRIGGS, COOPER & C 11/6/01 448320 $811.78 31512 GRIGGS, COOPER & C 11/6/01 448321 $873.65 31512 GRIGGS, COOPER & C 11/6/01 448754 $14.25 31512 GRIGGS, COOPER & C 11/6/01 571563 ($163.30) 31512 GRIGGS, COOPER & C 11/6/01 571779 ($36.00) TOTAL FOR GRIGGS, COOPER & COMPANY $6,673.37 31513 HARDRIVES, INC WATERFORD RET WALL REPR 11/6/01 25198 $450.00 TOTAL FOR HARDRIVES,INC $450.00 31514 J.P. COOKE CO VERSADATER STAMP/COPY STAM 11/6/01 103696 $55.42 TOTAL FOR J.P. COOKE CO $55.42 31515 JOHNSON BROS uau 11/6/01 1313694 $48.50 31515 JOHNSON BROS uau 11/6/01 1313694 $409.95 . 31515 JOHNSON BROS uau 11/6/01 1313695 $56.90 31515 JOHNSON BROS uau 11/6/01 1313695 $48.50 31515 JOHNSON BROS uau 11/6101 1313696 $48.50 31515 JOHNSON BROS uau 11/6/01 1313696 $56.90 31515 JOHNSON BROS uau 11/6/01 1313697 $43.75 31515 JOHNSON BROS uau 11/6/01 1313697 $306.70 31515 JOHNSON BROS uau 11/6/01 1313699 $108.99 31515 JOHNSON BROS uau 11/6/01 1313699 $528.40 31515 JOHNSON BROS uau 11/6/01 1316557 $375.45 31515 JOHNSON BROS uau 11/6/01 1316558 $731.90 31515 JOHNSON BROS uau 11/6/01 1316559 $24.75 31515 JOHNSON BROS uau 11/6/01 1316563 $146.10 TOTAL FOR JOHNSON BROS LIQUOR CO. $2,935.29 31516 KUSSKE CONSTRUCTI AMESBURY WATERMAIN REPR 11/6/01 $1,087.50 TOTAL FOR KUSSKE CONSTRUCTION, INC $1,087.50 31517 LARKIN, HOFFMAN, DA GENERAL MATTERS 11/6/01 391847 $1,750.00 . 31517 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 11/6/01 391848 $20.84 31517 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 11/6/01 391848 $20.83 31517 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 11/6/01 391848 $20.83 31517 LARKIN, HOFFMAN, DA PUBLIC WORK MATTERS-RED BRID 11/6/01 391849 $87.50 31517 LARKIN, HOFFMAN, DA CITY/GIDEONS V ELLERS 11/6/01 391851 $101.00 31517 LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION 11/6/01 391852 $482.84 31517 LARKIN, HOFFMAN, DA ORGANIZED COLLECTION 11/6/01 391854 $187.50 31517 LARKIN, HOFFMAN, DA LCEC 11/6/01 391855 $650.00 31517 LARKIN, HOFFMAN, DA PUBLIC SAFETY FACILITY 11/6/01 391856 $187.50 TOTAL FOR LARKIN, HOFFMAN, DALY... $3,508.84 31518 LUBRICATION TECH,IN 11/6/01 789942 $60.00 TOTAL FOR LUBRICATION TECH, INC $60.00 31519 MIA ASSOCIATES INC. CAN LINERS 11/6/01 021890 $339.48 TOTAL FOR MIA ASSOCIATES INC. $339.48 31520 MARK VII 11/6/01 334641 $608.70 31520 MARK VII 11/6/01 334642 $12.00 31520 MARK VII 11/6/01 334647 $831.05 31520 MARK VII 11/6/01 334648 $55.95 31520 MARK VII 11/6/01 334649 $11.70 Check# Vender Name Description Check Date lnvoice # Amount 31520 MARK VII 11/6/01 334650 $522.67 31520 MARK VII 11/6/01 334651 $92.00 31520 MARK VII 11/6/01 337136 $19.60 31520 MARK VII 11/6/01 337137 $15.20 31520 MARK VII 11/6/01 337138 $11.70 31520 MARK VII 11/6/01 337139 $92.00 31520 MARK VII 11/6/01 337141 $574.40 31520 MARK VII 11/6/01 337142 $11.70 31520 MARK VII 11/6/01 337143 $92.00 TOTAL FOR MARK VII $2,950.67 31521 MARLIN'S TRUCKING 11/6/01 9938/9968 $39.60 31521 MARLIN'S TRUCKING 11/6/01 9938/9968 $39.60 31521 MARLIN'S TRUCKING 11/6/01 9939/9969 $91.80 31521 MARLIN'S TRUCKING 11/6/01 9939/9969 $91.80 31521 MARLIN'S TRUCKING 11/6/01 9940/9970 $55.35 31521 MARLIN'S TRUCKING 11/6/01 9940/9970 $55.35 TOTAL FOR MARLIN'S TRUCKING $373.50 31522 MIDWEST ASPHALT C 11/6/01 19011MB $213.00 TOTAL FOR MIDWEST ASPHALT CORP. $2/3.00 31523 MINNESOTA STATE TR FAll BlDG CODE SEMINAR 11/6/01 $30.00 . TOTAL FOR MINNESOTA STATE TREASURER $30.00 31524 NORTHERN WATER W PUMP CONTROL VAlVE-SE AREA 11/6/01 3083812 $7,242.00 TOTAL FOR NORTHERN WATER WORKS SUP $7,242.00 31525 OFFICE DEPOT 11/6/01 141283338-0 $245.06 31525 OFFICE DEPOT 11/6101 141468853-0 $55.94 TOTAL FOR OFFICE DEPOT $301.00 31526 PHilLIPS WINE & SPIRI 11/6/01 765835 $344.25 31526 PHilLIPS WINE & SPIRI 11/6/01 765835 $470.85 31526 PHilLIPS WINE & SPIRI 11/6/01 765837 $432.90 31526 PHilLIPS WINE & SPIRI 11/6/01 765837 $1,379.10 31526 PHilLIPS WINE & SPIRI 11/6/01 765839 $547.05 31526 PHilLIPS WINE & SPIRI 11/6/01 765839 $1,041.70 31526 PHilLIPS WINE & SPIRI 11/6/01 768127 $2,526.70 31526 PHilLIPS WINE & SPIRI 11/6/01 768127 $101.45 31526 PHilLIPS WINE & SPIRI 11/6101 768128 $44.00 . 31526 PHilLIPS WINE & SPIRI 11/6/01 768129 $2,976.20 31526 PHilLIPS WINE & SPIRI 11/6/01 768129 $309.64 31526 PHilLIPS WINE & SPIRI 11/6/01 768131 $131.00 31526 PHilLIPS WINE & SPIRI 11/6/01 768131 $1,586.25 TOTAL FOR PHILLIPS WINE & SPIRITS $11,891.09 31527 QUEST DEX 11/6/01 00967400800 $188.40 TOTAL FOR QUEST DEX $188.40 31528 STAR TRIBUNE DAilY NEWSPAPER RENEWAL 11/6/01 $23.65 TOTAL FOR STAR TRIBUNE $23.65 31529 THORPE D1STRIBUTIN 11/6/01 241285 $343.95 31529 THORPE DISTRIBUTIN 11/6101 241474 $46.15 31529 THORPE DISTRIBUTIN 11/6/01 241474 $934.90 31529 THORPE DISTRIBUTIN 11/6/01 241958 $11.20 31529 THORPE DISTRIBUTIN 11/6/01 241958 $481.20 31529 THORPE DISTRIBUTIN 11/6/01 242012 $1,714.85 31529 THORPE DISTRIBUTIN 11/6/01 242012 $57.35 31529 THORPE DISTRIBUTIN 11/6/01 242146 $1,049.80 31529 THORPE DISTRIBUTIN 11/6/01 242146 $11.20 Check # Vender Name Description Check Date Invoice # Amollnt TOTAL FOR THORPE DISTRIBUTING COMPA $4,650.60 31530 TRI COUNTY BEVERAG 11/6/01 99354 $130.00 TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY $130.00 31531 US FILTER DISTRIBUTI MISC PARTS TO REPR MTRS 11/6/01 7820731 $516.49 31531 US FILTER DISTRIBUTI REBILL TO XCEL-2" MTR 11/6/01 7845388 $522.84 TOTAL FOR US FILTER DISTRIBUTION GROUP $1,039.33 31532 W.W. GRAINGER, INC WATER COOLER/DISPENSER 11/6/01 495-674381- $164.54 TOTAL FOR W. W. GRAINGER, INC $164.54 31533 WSB AND ASSOCIATE MISC PROJECT OBSERVATION 11/6/01 01074-000-2 $420:00 31533 WSB AND ASSOCIATE FREEMAN PK BLDG CONST SVCS 11/6/01 01074-374-1 $240.00 31533 WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE 11/6/01 01074-483-0 $1,699.51 31533 WSB AND ASSOCIATE OUR SAVIOURS LUTH CHURCH 11/6/01 01074-571-0 $120.00 31533 WSB AND ASSOCIATE CUB FOODS SITE REVIEW 11/6/01 01074-591-0 $790.50 31533 WSB AND ASSOCIATE SMITHTOWN WOODS 11/6/01 01074-624-0 $750.00 31533 WSB AND ASSOCIATE GLEN RD STORMWATER PLAN 11/6/01 01074-632-0 $1,272.00 31533 WSB AND ASSOCIATE BISHOP PROPERTY 11/6/01 01074-647-0 $954.00 31533 WSB AND ASSOCIATE GENERAL SVCS 11/6/01 01074-990-1 $183.00 31533 WSB AND ASSOCIATE SMITHTOWN RD/CTRY CLUB RD@1 11/6/01 01120-000-2 $477.70 . 31533 WSB AND ASSOCIATE TH 7/41 CONSTR ADMIN 11/6/01 0122-114-03 $3,339.50 31533 WSB AND ASSOCIATE LK LINDEN PRELIM DESIGN 11/6/01 01370-001-0 $469.50 TOTAL FOR WSB AND ASSOCIATES $10,715.71 31534 XCEL ENERGY 11/6/01 0114-707-26 $14.68 31534 XCEL ENERGY 11/6/01 0356-20-167- $22.17 31534 XCEL ENERGY 11/6/01 0727-302-66 $212.68 31534 XCEL ENERGY 11/6/01 1300-208-10 $127.57 31534 XCEL ENERGY 11/6/01 1477-205-46 $299.10 31534 XCEL ENERGY 11/6/01 1765-206-46 $29.78 31534 XCEL ENERGY 11/6101 1966-609-83 $145.78 31534 XCEL ENERGY 11/6/01 2270-109-36 $457.57 31534 XCEL ENERGY 11/6/01 2486-903-26 $53.27 TOTAL FOR XCEL ENERGY $1,362.60 31535 US POSTMASTER PSTG FOR NOV NEWSLETTER 10/26/01 $739.33 TOTAL FOR US POSTMASTER $739.33 . TOTAL CHECKS $135,319.98 ',,' :,_i:':.::,' '.:,_' "....: ',: '__~.::" -:: .::J,:,,~:::,:" '::,....",:L::-..,:,::'::,.. .:..".,.: Friday~Ociober 26,200i PAYROLL APPRO V ALS For 11/05/01 Council Meeting Prepared by: (!();t;/u/j~ ~QL. Catherine Elke~ Sr. Accountant Reviewed by: ~~ Bonnie Burton, . nce Director ---- awson, City Administrator Date: /O'-;)C:,~O) . ! Date: 104;01 Date: 1/.0f.OI_ . " Payroll Register Check # Last Name First Name MI Check Amt Check Date 1197 BURTON BONNIE M 1,789.21 10/23/01 1198 DAVIS CHARLES S 1,041.72 10/23/01 1199 EISCHENS JAMES E 785.26 10/23/01 1200 ELKE CATHERINE M 804.64 10/23/01 1201 FASCHING PATRICIA L 781.67 10/23/01 1202 GARFUNKEL JOHN J 184.70 10/23/01 1203 GROUT TWILA R 891.07 10/23/01 1204 HELLING PAMELA J 392.74 10/23/01 1205 JOHNSON DENNIS D 1,118.41 10/23/01 1206 LIZEE CHRISTINE G 184.70 10/23/01 1207 LUGOWSKI JOSEPH P 1,029.86 10/23/01 1208 MASON BRADLEY J 1,053.96 10/23/01 1209 MOORE JULIE K 223.03 10/23/01 . 1210 NIELSEN BRADLEY J 1,045.86 10/23/01 1211 P ANCHYSHY JEAN M 1,017.89 10/23/01 1212 PAZANDAK JOSEPH E 1,388.50 10/23/01 1213 RANDALL DANIEL J 1,117.62 10/23/01 1214 SCHMID CHRISTOPHER E 584.31 10/23/01 1215 SCHNEEWIN JACQUELYN K 958.56 10/23/01 1216 STARK BRUCE H 956.78 10/23/01 1217 SW ANDBY DONALD R 1,187.14 10/23/01 1218 TURGEON LAURA 184.70 10/23/01 1219 ZAVADA MITCHELL C 752.48 10/23/01 1220 ZERBY MICHAEL S 184.70 10/23/01 216972 BROWN LAWRENCE A 1,808.64 10/23/01 216973 CURTIS JOHN N 57.26 10/23/01 . 216974 DAWSON CRAIG W 1,602.59 10/23/01 216975 DUFFY DAVID C 159.30 10/23/01 216976 HELGESEN PATRICIA R 894.89 10/23/01 216977 HIRSCH DANA M 195.25 10/23/01 216978 KARELS PAUL C 96.50 10/23/01 216979 LATTERNER SUSAN M 335.89 10/23/01 216980 LOVE CLIFFORD W 220.47 10/23/0 1 216981 MARRON RUSSELL R 40.10 10/23/01 216982 MOTTER BROOKE A 464.32 10/23/01 216983 SERSHEN HEATH D 214.71 10/23/01 216984 SWECKER LANCE M 236.97 10/23/01 216985 SWECKER MARY 116.30 10/23/01 216986 THURSTON DOROTHY M 176.24 10/23/01 216987 WALES MELISSA L 130.28 10/23/01 . 216988 WANNINGER NICHOLE C 67.45 10/23/01 Tuesday, October 23, 2001 Page 1 of2 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council 1\ t\ Craig W. Dawson, City Administrator W November 1,2001 Continuation in the Livable Communities Act Program . In February, the City Council adopted a resolution to continue participation in the Local Housing Incentives Program created under the Livable Communities Act (LCA). By adopting this resolution, the Council acknowledged the need for affordable and life-cycle housing in the metropolitan area. It also made the City eligible for funding assistance that may be available through the program. The Local Housing Incentives Program is administered by the Metropolitan Council. Recently, the Met Council informed the City that it would need to adopt a resolution by November 15,2001, in order to continue its participation in the program. . The program has another requirement: meeting the Affordable and Life-Cycle Housing Opportunity Amount (ALHOA) of spending toward the maintenance or development of such housing. For 2002, Shorewood's ALHOA is approximately $81,000; the City would need to expend at least 85 percent of that amount in order to maintain eligibility to participate in the program. The City has no such expenditures currently planned for 2002; failure to meet the ALHOA requirement would remove the City from participation in 2003. Based on discussions with Met Council staff, however, it appears reasonable to expect the ALHOA concept to be re-evaluated, especially in light of the Legislature's changes to the property tax system in 2001. It is quite possible that the rules would be changed such that Shorewood could continue its participation in the program in 2003. Adopting a resolution for the 2002 program would re-confirm the City Council's support of the metropolitan-wide program and make the City eligible for funding assistance should opportunities arise. RECOMMENDATION: Staff recommends that the City Council adopt the Resolution to participate, in the Livable Communities Act Local Housing Incentives Program in 2002. #3t; #. ~.1 PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD Hennepin County, Minnesota RESOLUTION NO. 01 - RESOLUTION ELECTING TO CONTINUE PARTICIPATION IN 2002 IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.23 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account, and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund, or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development, unless the municipality is participating in the Local Housing . Incentives Account Program under the Minnesota Statues Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life- cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 2002, a metropolitan area municipality that participated in the Local Housing . Incentive Account Program during the calendar year 2001, can continue to participate under Minnesota Statutes Section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Program by November 15,2001; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life-cycle housing goals for the municipality. NOW, THEREFORE, BE IT RESOLVED, that the Shorewood City Council hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 2002. Adopted November 5, 2001 Attest: Woody Love, Mayor Craig W. Dawson, City Administrator/Clerk . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 2 November 2001 RE: Dallman, Dale - Appeal Notice to Remove FILE NO.: Property (4830 Ferncroft Drive) . Mr. Dale Dallman was sent a Notice to Remove (see Exhibit A) to correct certain violations of Shorewood's nuisance code. His letter requesting additional time to comply with the notice (see Exhibit B) was misplaced and should have been on the last Council agenda. Assuming that the Council would have granted the appellant 30 days additional time from the 22 October meeting, staff is recommending that Mr. Dallman be given until 26 November to correct the violations. Failure to comply with that deadline will result in Public Works being authorized to clean up the site and any zoning violations to be turned over to the City Attorney for further legal action. Cc: Craig Dawson Tim Keane Larry Brown Dale Dallman 3.C. ft ~.1 PRINTED ON RECYCLED PAPER CamfllE CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us DATE: 26 September 2001 . Dale Arvid Dallmann 4830 Ferncroft Dr Shorewood, MN 55331 PROPERTY LOCATION: 4830 Ferncroft Drive PROPERTY IDENTIFICATION NO.: 26-117-23-14-0066 NOTICE TO REMOVE Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: UNLICENSED AND/OR INOPERABLE VEIDCLES OR EOUIPMENT: . . Ford Pickup, Lie. No. BBP 132 (Mar.02)-not r~gistered to occupant of property . Ford Taurus, Lie. No. 956 MVW (Oct.01)-not registered to occupant of property . Buick Regal, Lie. No. APN 477 (Jun.01) - unlicensed (expired) . Ford Pickup, Lic. No. 075 NMH (Jul. 00) - unlicensed (expired) . Ford Pickup, Lic~ No. 236 KPN (Jun.96) - unlicensed (expired) OTHER: . Fencing, pallets, wood stumps and logs, tractor equipment, construction debris (blocks, siding, etc.), vehicle parts. You are hereby required to remove the above-described matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will.be set for hearing at the next regularly scheduled meeting of the City Council. If you do not respond to this Notice within ten (10) days, the City shall take whatever action as may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the property owner and become a lien against the property. *** PLEASE GIVE 'THIS MATTER YOUR IMMEDIATE ATTENTION *** BY ORDER OF THE SHOREWOOD CITY COUNCIL n t.J PRINTED ON RECYCLED PAPER Exhibit A . , . . r. ,i .. 7a.',. CJ.7 -y..,.,{lt--- .~.tfcJf<Et&.Q{j .D.., '_'_m.m...'_'._____... .._..__.. ..._.._..._.,_'_.'.h'....__..m_... I .._.+_._________1SE._..;.__.____e.om.Ec.,qz:}.jr_____z.:5.W~1)---._:Ifj.---.f.).l-J-u.--......---.-...-..... ..- -.~....-,-.'De.U.1'!J8tJAL-----.--{).W.AfEIf:.--_..tJE.-.- .."'J:!l~/.iPr::.Lcr?!-._._.'1.$;SQ.- .............__._._.........,.. .. :~t~~~~~~~~~:-=~~=--==~=_:-:-:=~=- ..J....-...-..-,...-......-..-.-..-.....,---..--.-,-...-...-.---.---.----.-.-.... -.--.-...., ...h_....__..__...._. '.---'" _........'...m ."'..h ........ ..... h .._... m...m..... 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I .__IA2.,tJl>.~_._.__.._.IlR.I2/.JAI_?!ld~ILL.-_-.02I<...---11/F:- ....~J.----al'l)-....-.__7f2.-..Li.~-..-.... . ..__.......... .-.1--.H,lptfi>--..-.-tJw~---...-I!iS----~u..-..-o..s----.-.Et!Ssr4g;._,_._..../-t2Cl9-k__.._..yA.4a.S_ . . .-...I..B~.-..lv'ttt::.._..7-;g1Lf.t::?\~-.-..-rlr:b4LLE.s.-..--.....-.dL_.-17f...t;S._._7...~l'!1..G_. _.~~_ ""._h"""_'''''' I . ,..L_""_h' .............-.....-.:.r:..-..~'([l.--.-~.LP~I(:l:}JJ.-..---....(JU:....._.IHff-Id()~--..._~.._......_.....__...._..._..... .....J[.:rr..:.___#.!!1$..__.~~~___"7.J1..E~~__~ .__~~__~._.._~S".P~.H:r'-.._T"Ii~..-..-.._.... ... __ ..P&1.~...-.--,--:r..-...~--..NI/.j/L--;rr:.--..U~-"'#A;..--de-.___....-....__....._..__ .~....... ..___......_._._......A.J.../I6!..L._~_9_~r-.__/JJ~tf..._.1.'-:...J?16:.......I..--..-__.___. _......_._._._____.................._............ ___ J.......---.-..:r...:..--AAJ-....J./.s.a:uf-..--~-.-....::rJ2tJ.s...,-.-.-1!!iL......- ...~.../.;/_._.':ZJ!.-J/6.~._._. .... ._..L.",k6_.._.__~z:rrE./2...__._..__Lfec:... LilJL'-.--.EL~~..--.Mt2JJ.!JS--72ifJL--_.-...-.-..-... 1 "' ~ .~..~_.__.....,_""..,,~,_.,..~...~~.......__'.J.,...:...h...~_ : L:--:.. . .... ....~.=-::--~---=-=~~=:---=-=--::~ -- - ... - TO- -- -.--:- ---- - .~--- I ',: ., " . .-.,. f'" ...... . -.-.'-. ....0 .,.,u,. ..-.., .,.-. . ...........-..---..-.".-.. ..... .-...,.----"..~--..._-~.,_._...~..--,~ ,-,..-'-'" '.....,." ..,. -. ...... 0..._-...__......_. -L:............~ -';'-;"'-.:-':-:--'-:~ ," "'--. '-'---;0" ....- ".-.. I f'" h 'I""".' Exhibit B . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works ~ . DATE: November 1, 2001 RE: Resolution Making Appointment for the Position of Light Equipment Operator I am pleased to report that the Department of Public Works has completed the interview process for the current vacancy of Light Equipment Operator within the Department of Public Works. The City received fifteen applications for the position, and formally interviewed five finalists. The interview process included a written examination, oral interview and hands on equipment testing. This process is very thorough and has .proven to provide the City with quality workers in the past. . The successful candidate is Mr. Terry Tower. If approved, Mr. Tower will be starting his employment with the City of Shorewood within three weeks. This position is a union position and will be filled in accordance to the union pay scale, as provided in the contract. A resolution making the appointment is attached for your consideration. #'.,3 0 ft ~~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 01-_ A RESOLUTION MAKING APPOINTMENT TO THE POSITION OF LIGHT EQUIPMENT OPERATOR WHEREAS, the Department of Public Works has a vacant position for one Light Equipment Operator; and WHEREAS, the Director of Public Works has thoroughly tested and investigated candidates for the position of Light Equipment Operator; and WHEREAS, said the Director of Public Works has identified Mr. Terry Tower as the most meritous candidate. . NOW, THEREFORE BE IT RESOLVED that Terry Tower be . appointed to the position of Light Equipment Operator for the City of Shorewood. BE IT FINALLY RESOLVED that said appointment shall become effective on the first day of employment by the City and upon Mr. Tower successfully completing all requirements of the selection process as determined by the Director of Public Works. ADOPTED by the City Council of the City of Shorewood this 5th day of November, 2001. WOODY LOVE, MAYOR ATTEST: . CRAIG W. DAWSON, CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Larry Brown, Director ofI>ublic Works .W Craig Dawson, City Administrator FROM: . DATE: November 1,2001 RE: Resolution Making Appointment to the Position of Engineering Technician Back in January of 2000, the City Council approved the job description for the position of Engineering Technician IT. Since that time, the City has advertised in the Sun Sailor News, the Lakeshore Weekly News, Startribune, League of Minnesota Cites web site, and other employment web sites. Initially, responses were very limited, or non-existent. This is due to the critical shortage of technical staff available versus market demands in the Civil Engineering field. . Modifications were made to the job posting, which netted eight applications. The ad was posted without the salary range, and opened up the experience level to determine if any candidates were available., Two of the eight indi~duals met the minimum requirements for a Technician ill position. The other candidates did not meet the minimum requirements for a Tech IT level. The two finalists were tested and interviewed, The final recommendation for filling of the position has been completed. Mr. Boyd Bailey is the.successful candidate. Mr. Bailey obtained his Bachelor of Science Degree in Construction Management and Business Administration Management in 1984 from Mankato State University, followed by 15 years of construction experience as a project manager and construction technician. His most recent experience includes serving as a Project Coordinator for the City of Victoria. This position speaks highly of Mr. Bailey's talents and abilities. Attachment 1 is representative of the references received for Mr. Bailey. Based upon the level of experience of both of the final candidates, Staff is recommending that the job classification be revised from an Engineering Technician IT to an Engineering Technician ill position. An Engineering Technician IT position is one where an individual has completed a two-year certification program, but has little if any experience. An Engineering Technician ill position is one which has completed a two-year certification program and has three to five years of experience. Mr. Bailey's credentials and experience far exceed these requirements. n ~J PRINTED ON RECYCLED PAPER #Jf Mayor and City Council Appointment Engineering Tech m November 2,2001 Page 2 of2 . Attachment 2 is an excerpt taken from the Stanton Report, which the City uses as a guide. to determine the proper pay equity reports. This report considers each municipality's size and qualification requirements for the various positions. The mean salary for this specific position, for a city the size of Shorewood is $42,192. Staff is recommending that Mr. Bailey be hired at a salary level of $42,000, with the standard 6-month probationary period. Recommendation: Staff is recommending that the position of an Engineering Technician II be revised to an Engineering Technician m position, and that Mr. Bailey be appointed to the Engineering Technician III position. . A resolution is attached for your consideration. . CITY OF SHOREWOOD RESOLUTION NO. 01-_ A RESOLUTION REVISING THE JOB DESCRIPTION FOR AN ENGINEERING TECHNICIAN AND MAKING APPOINTMENT . WHEREAS, the City Council has previously approved the job description for and Engineering Technician IT within the Engineering Department; and WHEREAS, the City Engineer has made recommendations revising said job description from an Engineering Technician IT to an Engineering Technician lIT position as described in Exhibit A, attached hereto; and .. WHEREAS, the City Engineer has thoroughly tested and investigated candidates for the position of Engineering Technician ITI; and WHEREAS, said the City Engineer has identified Mr. Boyd Bailey as the most meritous candidate. . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: .. , . 2. That Mr. Boyd Bailey be appointed to the position of Engineering Technician lIT for the City of Shorewood, and that said appointment shall become effective on the first day of employment by the City and upon Mr. Bailey successfully completing all requirements of the selection process as determined by the City Engineer. ADOPTED by the City Council of the City of Shorewood this 5th day of November, 2001. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR CITY OF SHOREWOOD PosmON: Engineering Technician HI DEPARTMENT: Engineering DATE: November 2001 OBJECTIVE AND SCOPE: To provide assistance and support to the Engineering Department, Department of Public Works and the public in providing engineering calculations and other studies as assigned. RELATIONSHIPS: . Reports: City Engineer/Director of Public Works SPECIFIC RESPONSmILITIES: 1. General Engineering Assistance a. Perform engineering calculations and prepare diagrammatics as directed by the City Engineer. b. Perform calculations and quantity takeoffs on permit applications and projects. c. Aid the City Engineer in preparation of the 5 year Capital Improvement Program. d. Assist in the preparation of development contracts and review of site plans, plats, construction plans and specifications, and other reports provided to the Engineering Department as requested by the City Engineer. . e. Research and complete other surveys and reports from agencies such as the Metropolitan Waste Control Commission (annual Sewer Use Survey), Department of Natural Resources (Water Pumping Permits), etc., for the City Engineer's review and approval. f. Become proficient with the PHASER Pavement Management System as directed by the City Engineer. g. Update and track service tie sheets for utility services to individual properties. Exhibit A . . ~........~......... -.. .... . CITY OF VICTORIA {lit!! of Lake.!l. and Pa.'tk!l. 7951 cRo!l.e,23ox 36 Q/icto'tia..:::::Minne.!l.ota. 55386 612/443-2363 'Jax 612/443-2110 October.23,2001 Mr. Larry Brown, P.E. City .of Shorewood 5755 Country Club Road Shorewood, MN 55331 RE: Letter of Recommendation for Boyde. Bailey Mr. Brown: Please accept this letter of recommendation on behalf of Boyd Bailey for the position of engineering technician. I have known and worked with Boyd for over 5 years. on many civil . .. ... .. . s~wer and municipal water. His field and project inspection work is first-class. ;Soydhas constantly impressed me with his abilities to manage multiple projects,.andworks well . with the public. He has a varied background that gives him a unique perspective in accomplishing his assigned tasks. In addition, he has extensive knowledge in park activities as he has served on the West St.Paul Park Board. He cares deeply about the communities he serves. Boyd would be a welcome addition to the City of Shorewood and a great help to your engineering/pu.blic works operations. If you have any specific. questions of me, please don't hesitate to contact me. Sincerely, m.~ Stephen T. Sarvi City Administr~tor Attachmellt 1 2001 Twin Cities Metropolitan Area Compensation Survey Survey Title: Engineering Technician 3 Job Number: 22 Level: Intermediate position involving more complex non-professional engineering or land surveying duties requiring specialized knowledge and experience. Minimum Qualifications: Completion of an approved technical training program or technical education equivalent to 2 years' vocational school . or college in highway construction or civil engineering plus 3-5 years' experience OR equivalent. Typical Duties: Position involves field or office duties such as drafting, surveying, inspection or supervision over a small survey party. Maintains instruments, takes measurements, keeps notes and makes drawings from interpretations of field notes. Notes: Party Chiefs in the smaller units of government may be reported here. Base Percentiles RanQe Data #Of #Of Weighted Unwelghted Excluding Longevity Longevity . Breakout Bv OrQs EmDI Mean Mean ..f19.. P25 ~ P75 ~ Min Max Max GROUP 1 2 27 3566 3507 3433 3433 3628 3727 37'1.7 2467 3737 GROUP 2 1 3 3904 3904 3706 4003 4003 2669 4003 GROUP 3 3 63 3860 3849 3545 3752 3913 4128 4161 3042 3841 4100 GROUP 4 8 64 3708 3618 3100 3442 3805 4060 4060 2808 3812 3765 GROUP 5 11 32 3762 3754 3292 3407 3738 4139 4239 3158 3997 CGROUP 6 11 14 @ 3516 3015 3248 3382 3885 3891 3026 3826 3679 5~""ac::o 3502..- /rJ\.t:>:: 4Z,) ."z. lyY!.... > ~ ~ 3733 3649 3223 3525 n 'LL 36 203 3752 4060 "4144 2978 3876 3869 ~ ioloi ~ ted Monthly STANTON I Z ~ot Include Pending Data GROUP ~ ~ -- .Aa , - - - - - .. .. ... .... .. .- .... ... .. .. a .. a .. - t. . . h. Update, and keep current sanitary sewer, watermain, and storm sewer asbuilt drawings, both by manual drafting and computer aided design methods. 1. Aid the City Engineer in updating GIS databases regarding utility information. j. Assist the City Engineer in compiling and keeping current standard details and specifications for construction standards. k. Assist the City Engineer in performing routine stormwater and drainage calculations for site designs. 1. Maintain the City's traffic count records and conduct traffic counts in compliance with annual State-Aid reporting requirements and other traffic.studies requested. m. Maintain project files with current design and correspondence articles. 2. Administration a. Assist the public and contractors with utility location data. b. Run copies of prints for the public and/or City staff as needed. c. Maintain neat/orderly map files and work area. d. Handle calls from the public, as requested, and resolve issues keeping City Engineer informed/involved when appropriate. e. Assist the City Engineer in preparation of annual mileage certification for the Minnesota Office of State Aid. f. Become intimately familiar with the project path for public works improvement projects and associated contract documents. g. Maintain bond expiration files related to street excavation permits. 3. Construction a. Become intimately familiar with construction documents; State Aid plan and construction requirements, and public works improvement plans and specifications b. Become proficient at checking the accuracy of payment vouchers for public works improvement projects. .. REOUmEMENTS 1. A high school diploma with completion of an approved vocational training program. 2. A minimum of 4 years of technical experience in the Civil engineering field that demonstrates the ability to make sound engineering judgements with little supervision. 2. A Class C or D license valid in the State of Minnesota 3. Ability to establish and maintain effective relationships and deal properly with the public. 4. Ability to utilize engineering tools such as planimeter, transit, level, and blue line lettering machines and computer aided design tools. 5. Ability to utilize the computer efficiently for spreadsheet calculations, word processing, data base management, and drafting/GIS applications. . 6. A demonstrated ability to work independently and successfully complete projects with minimal supervision. 7. Ability to prioritize projects to complete tasks in a timely and effective manner. WORK EVIRONMENT: 1. The work environment includes that of an office environment, limited construction site investigations, and the Public Works Facility. 2. Noise level is generally moderate, with limited exposure to heavy equipment and construction noise or conditions that may require the use of hearing protection, eye protection, or other personal protective equipment. . 3. Equipment typically operated includes, telecommunications equipment, computers, calculators, surveying-inspection equipment, and light duty vehicles. WAGE: 1. The Shorewood City Council has approved a starting wage of $42,000 with a review and potential increase in rate, contingent upon a favorable review, at a six-month period from the employee's employment date. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927 -(952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us - cityhall@cLshorewood.mn.us MEMORANDUM . TO: FROM: DATE: SUBJECT: City Council Craig W. Dawson, City Administrator~ t\ November 1,2001 lJ,.) Report by LMCD Representative Tom Skramstad, the City's representative on the Lake Minnetonka Conservation District (LMCD), will report to the on recent and upcoming activities of the LMCD. . n ~J PRINTED ON RECYCLED PAPER ~5A To: City of Shorewood From: Tom Skramstad, LMCD Representative from Shorewood Subject: LMCD Newsletter Date: October 30th, 2001 Here is the "periodic" report of LMCD activities. 1. Zebra Mussels: The LMCD and the Lake Minnetonka Association (LMA) have started a project designed to keep zebra mussels out of Lake Minnetonka. My opinion is that, like Dutch Elm disease and milfoil, zebra mussels will eventually get to the Lake, and the impact will be huge. The LMCD and the LMA are taking a pro-active position on this matter. The first phase of the project will define the issues, the second phase will consist of fundraising and education, the third phase is implementation. All phases will be done within 12 months. 2. Motorized watercraft amendment. In order to preserve the natural state of remaining wetland areas, the LMCD is considering an ordinance amendment that would prohibit the use of motorized watercraft on certain parts of Lake Minnetonka. Three areas have been identified: Six Mile Creek in Halsted's Bay, Painter's Creek west of County Road 110 in Jenning's Bay, and Long Lake Creek, North of the railroad trestle in Tanager Lake. Public feedback . was gathered in October and further discussions are planned at upcoming meetings. 3. Milfoil Harvesting Proaram: Harvesting commenced on 6/14/01 and continued through 8/9/01. Consistent with past years, harvesting priorities were based upon impediment to public boat navigation on the open water. The Board feels that this year's program was extremely successful, and dollars spent will be well within budget. After LMCD Board review, a final harvesting report should be available in early December and I will send the City a copy. 4. 2002 LMCD Board: The LMCD staff has sent reminder notices to those Cities whose Board member term expires at the end of the year, which includes Shorewood. The LMCD Board prefers to have its members serve staggered three-year terms, although Shorewood has a history of renewing for one year at a time. Shorewood should communicate their decision back to the LMCD as soon as possible. Tom Skramstad, if reappointed, could continue to serve as the LMCD's treasurer. 5. Water Patrol Deputies. Two additional deputies were added to the Water Patrol's staff this Summer, thanks to . funding provided by 13 of the 14 member cities and some supplemental funds donated by local businesses. Both the Sheriff's department and the LMCD feel that the additional deputies made a solid and positive difference. There will be a meeting with the Water Patrol in November to discuss the results of the year's activities, after which a final report regarding this program will be prepared and sent to the Cities. 6. Gray's Bav Marina. As you may know, the Gray's Bay Marina was sold to the DNR (closing scheduled for October 30th) and the property will be converted to a public access facility over the next 3 years. Design work on the new facility, which will include boat launching, vehicle and trailer parking, and fishing accommodations, is scheduled to be done by the end of 2001. The design will include changes to the current Gray's Bay Dam launch site as well as changes to the Gray's Bay Causeway. 7. Boulder Bridae Farm. A violation of the multiple dock license at Boulder Bridge Farm has been observed many times during this boating season. Boulder Bridge is entitled to 10 boats on the main lake (and 30 in the lagoon). This year there has been an 11th boat, a sailboat, moored illegally on the main lake dock. This will be taken into consideration when multiple dock licenses are renewed in the Spring. 8. Web Paae: The LMCD's Web site is http://www.lmcd.org , CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, OCTOBER 23,2001 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. MINUTES Dn AfT ' 1,."tt'U . . ~.\~,~ 1. CONVENE PARK COMMISSION MEETING Chair Arnst called the meeting to order at 7:32 P.M. A. Roll Call Present: Chair Arnst; Commissioners Dallman, Meyer, Callies, Young, Puzak, and Bix; City Engineer Brown and City Council Liaison Lizee B. Review Agenda . Puzak moved, Bix seconded, approving the Agenda as presented. Motion passed 7/0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 9, 2001 Chair Arnst revised page two, paragraph four, line seven, to read "...shortfalls of the Park Commission are due to Park Foundation shortfalls for...". She also corrected page four, paragraph three in two areas. First, line one, "...the question was asked what..." and secondly, line five, adding, "...the park layout, as is currently shown in the plans...". Meyer moved, Callies seconded to approve the Minutes of October 9, 2001 as amended. Motion passed 7/0. 3. MATTERS FROM THE FLOOR . There were none. 4. REPORTS A. Report on City Council Meeting of October 22, 2001 Lizee deferred to Engineer Brown to elaborate on the problems faced by Highways 7 and 41 intersection construction following her report. In the meantime, she stated that the City Council will be hosting a meeting of four City Council this Thursday evening at the Southshore Community Center to discuss the new fire and police station complex. Engineer Brown reported on Highways 7 and 41 intersection project. He announced that, as everyone was probably aware, a second fatality had occurred at the intersection two weeks ago. Although investigation has shown that the accident was unrelated to the construction, further site analysis by the City, construction representatives, and MnDOT has prompted the City to ask that a 45 MPH construction zone speed limit be posted, along with fines doubled in construction area sign. Even though the City and other representatives felt this was a reasonable request to protect the welfare of the motoring public and the construction workers, it has since been vetoed by the State. The City is -14 leA PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2001 Page 2 of 5 A fighting this judgment however, and has sent a letter putting the state on notice that they are assuming the liability because the City does not feel they have taken the appropriate action in this case. In essence, Brown relayed that the State's response has been that they do not want to have a City telling them how to run their highways. Engineer Brown was pleased to report that the County Road 19 project has been approved by Hennepin County. Although they have identified some stipulations, they are on board. Final design options are being negotiated, as are negotiations regarding raised medians and driveway access at this time. As shown in the proposed plans, additional turn lanes and warning lights are to be added near the Bishop property, where the police and fire complex will be located. Brown went on to report that sidewalks would be added along all of the new road construction. He also mentioned that now would be the time to consider adding sidewalks along Country Club Road, since the County will pay for those as well. Brown added that he hopes to have preliminary layouts for approval at both the next Shorewood and Tonka Bay City Council Meetings. B. Report on Land Conservation Environment Committee . Callies reported that during the recent LCEC meeting, City Consultant Dan Dickel identified several properties that the City should pursue based on the potential for preservation, conservation, or historic significance. One such property is an 1880' s prairie farmhouse located near Christmas Lake Road. A historic home, it should be put on a registry and preserved in its precious state. Dickel noted that the elderly woman who occupies the home now might be receptive to speaking with the City about easements or more. Callies went on to mention that while some tax incentives may exist, other opportunities encouraging owners to donate or partially sell their conservation easements to the City are under consideration. C. Report on Status of Setting Date for Trail Walk With Lake Linden Neighborhood - November 3rd or November 10th Engineer Brown had no set date, however, hoped to have one finalized by the end of the week. 5. MASTER PLAN REVIEW - STEP 2 A. Badger Park . 1. The current emphasis of the Park - a. Tennis Courts b. Hockey - both organized and free skate c. Playground Tot lot d. Football 2. Population it serves - a. Currently mostly youth 3. What are the deficiencies of service - population or opportunity - a. Parking for Football vs. Senior Center . '"' PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2001 Page 3 of 5 b. Improve the Trail Walkway 4. Recommended Changes, Refinements, Refocus of the Park - a. Consider relocating the football field Chair Arnst opened the Badger Park Master Plan for discussion and review. Liaison Lizee noted that parking is an issue at Badger Park. She mentioned that the seniors at the South Shore Center often try to schedule events at the center so that they do not coincide with scheduled football games in order to avoid parking conflicts. The seniors would also like to have input and be kept apprised of any developments at the park. Lizee continued that the Garden Club has an interest in cleaning up the area and planting native vegetation, perhaps including or along the trail behind the center. Chair Arnst indicated that although the park is kid oriented, the City should investigate what can be done to increase rentals of the senior center facility. . Clearly, an actively used park, especially the west side football fields, Lizee questioned whether more passive use design elements could be added, i.e. garden areas, pavilion, etc. Callies brought up the fact that football is a unique offering that isn't widely available away from high school settings. She maintained that this addresses the diversity question, that the City is offering a unique opportunity to this audience. Brown mentioned that the light fixtures for the football field are in poor condition. Dallman asked if football was better suited for Freeman Park than Badger, especially if light fixtures need to be updated. Puzak suggested looking into the possibility of moving the football field to Manitou and swapping it with soccer. He maintained that having football at Badger at all seems an inappropriate match with the senior center. Callies questioned what impact football truly has made on the senior center rentals. Chair Arnst agreed that more data collection would be necessary before further discussion should continue. . Chair Arnst requested that liaison Lizee invite representatives from the senior center to join us for further discussion once data collection has occurred. Young noted that it might also be wise to invite members from the Football organization to ask them how they are impacted by the location and find out what they are looking for. Puzak stated that, in his opinion, Football is better suited for Freeman. This large organized activity belongs at a regional park like Freeman, as long as we don't exacerbate the current parking problems we are having there. He added that the critical mass provided by moving football to Freeman might also enhance the potential for concessions there as well. Chair Arnst saw this as an opportunity to enhance the trail walkway at Badger. B. Manor Park 1. Current Emphasis of the Park - a. Non-organized events and usage b. Neighborhood Park c. Free Skate on the Pond d. Volleyball for anyone e. Youth - little league PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2001 Page 4 of 5 ,j 2. Population it serves. a. Neighborhood family park b. Currently mixed use by youth and adults 3. What are the deficiencies in service - population or opportunity? a. Tennis Courts are not used b. V olleyball courts are not used much 4. Recommended Changes, Refinements, Refocus of the Park a. Horseshoe Pits b. Bocce ball c. Collect data on tennis court usage . Chair Arnst invited discussion over Manor Park. Young stated that he never sees the tennis courts in use. Chair Arnst indicated that data collection would be necessary to determine usage. She went on to point out that the current ball field is a softball field, even though little league uses it. Dallman believed there was enough room to turn the field into a fine Babe Ruth little league field, but thought parking may cause a problem once again. Bix then suggested that the little used tennis courts or volleyball be turned into a multi-use area for horseshoe pits and/or bocce ball, which could then be advertised via the newsletter in 2002 when features of each park begin. Lizee asked whether the pond could be aerated due to its poor appearance and the amount of scum on it. Brown mentioned that the Shirley Rice Memorial Flower Garden offered a $2,500. fund to enhance the garden area nearby, however, aeration would require a great deal more. Chair Arnst then relayed a comment given to her by City Councilman Scott Zerby the night before. Zerby suggested the Park Commission coordinate efforts with the other local Park Commissions in order to enhance the overall Park system and avoid duplication of efforts. For example, the tennis . courts at Manor may not be necessary to maintain since both Deephaven and Excelsior have nicer courts nearby. 6. NEW BUSINESS There was none. 7. ADJOURNMENT Young moved, Puzak seconded, adjourning the Regular Park Commission Meeting of October 23, 2001 at 8:57 P.M. Motion passed 7/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson RECORDING SECRETARY 1" '. '" . . CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, OCTOBER 16, 2001 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Commissioner Woodruff, acting as Chair for this evening, called the meeting to order at 7:03 P.M. Present: Acting Chair Woodruff; Commissioners Borkon, Gagne, Packard, Pisula, and White; Council Liaison Zerby and Planning Director Nielsen Absent: Chair Bailey; Commissioner White (arrived at 7:08 P.M.) APPROVAL OF MINUTES . October 2, 2001 Gagne moved, Pisula seconded, approving the October 2, 2001, Planning Commission Meeting Minutes as presented. Motion passed 5/0. STUDY SESSION 1. PLANNING DISTRICT AREA PLANS Director Nielsen explained there would be three planning district area plans for review this evening. He noted the first one, for Planning District 5, was the proposed text for the Comprehensive Plan. This Planning District had been reviewed at a previous meeting; however, he explained a meeting had taken place between representatives of the City and the owner of the Minnetonka Country Club since the last meeting of the Planning Commission. Commissioner White arrived at 7:08 P.M. Director Nielsen explained the City viewed the Country Club as a tremendous asset to the City and was hoping it could continue in its present use into perpetuity. As such, he recommended the City make every attempt to work with the owner to develop a master plan for the site upon which future land use approvals could be based. There were no other developments since the past review of the proposed draft text for Planning District 5. Gagne moved, White seconded, approving the final draft of the text for Planning District 5 to be utilized in the Comprehensive Plan. Motion passed 6/0. Director Nielsen reviewed the data sheet for Planning District 12. He noted the district to be bounded by the ShorewoodlGreenwood municipal border; M.:mor Road, and Minnetonka Boulevard on the westerly side; the ShorewoodlDeephaven municipal border and Minnetonka Boulevard on the northerly side; the ShorewoodlDeephaven municipal border on the easterly side; and State Highway 7 on the southerly side. A mixture of residential zoning districts, including Single-Family residential, Planned Unit Developments, Two-Family Residential, Shoreland District for Lakes Minnetonka and William as well as Residential/Commercial were found in this planning district. The land use pattern reflected the current ~. Planning Commission Meeting Minutes October16, 2001 Page 2 of 3 ~.l .' zoning. He explained the most significant nonconformity in the district to be the auto salvage yard located in the southwest corner of the district, noting it to be more industrial than commercial in nature. With regard to proposed land use, he explained the land use should continue to reflect the CUlTent zoning of the district. Should the CUlTent Kuemple Chime Clock property continue to be zoned Residential- Commercial, attention must be paid to maintaining low intensity uses that would not adversely impact the sUlTounding residential area. In addition, parking for the site would require further consideration. Also, the auto salvage yard was highlighted as an area of further study. While the neighborhood was cUlTently satisfied with the existence of the site, and the owner was complying with state pollution regulations, Director Nielsen stated this had not likely always been the case, and the City might wish to conduct a Phase I Environmental Assessment as part of the further study for that area. There were no changes proposed to the CUlTent circulation pattern for the district. , He also explained, efforts should continue to interconnect the Amesbury water system to the southeast area system to enhance reliable water efforts to the Amesbury area. In addition, he noted a master plan for the remainder of the wayside rest area should be incorporated in to the work program for the Park Commission. Manor Park and the Southshore Community Park, home of the recently built Skate Park, existed in this planning district as well. . Commission indicated consensus, and no necessary changes, for the data sheet for Planning District 12. Next, Director Nielsen reviewed the data sheet for Planning District 9. He explained this district to be dominated by Christmas Lake and Silver Lake. The district was bounded on the west by Mill Street and the ShorewoodlExcelsior municipal border; on the north by State Highway 7; on the east by Old Market Road and Silver Lake; and on the South by the ShorewoodllChanhassan municipal border. While most of this district was cUlTently zoned Single-Family Residential, Director Nielsen explained, there were also areas zoned Neighborhood Convenience Commercial and Planned Unit Development. Except for a nanow band along Mill Street, most of this district was subject to Shoreland District regulations. Similarly, most of the land use was reflective of the CUlTent zoning pattern. There were a few scattered vacant parcels remaining in the district. The district should continue to develop based on CUlTent zoning patterns and continued strict adherence to the Shore land Management Regulations should be part of proposed land use for the future. Director Nielsen stated there was little opportunity remaining for upgrading the roads in this district as it . was almost fully developed. However, the City should continue to take opportunities to create parking and pullout spaces as lots were divided on Ridge Road. In addition, traffic on Radisson Road would need to be monitored and studied to detelTlline if non-local trips could be reduced without compromising emergency response time to the north side of Christmas Lake. This district was entirely served by sanitary sewer, and city water was available to the west side of Old Market Road and to the northerly end of Ridge Road. While park property was limited to the public access on MelTY Lane, consideration should be given to wayside rest property as some sort of recreational area in the future. The Commission indicated consensus for the proposed data, without change, for Planning District 9. 2. SUBDIVISION ORDINANCE Director Nielsen stated this item should be removed from this evening's Agenda and placed on the October 30,2001, Planning Commission Agenda. . ~ Planning Commission Meeting Minutes October16,2001 '" Page 3 of3 . . 3. MATTERS FROM THE FLOOR A number of Commissioners expressed concern for the recreational vehicles, mobile homes, and semi- truck car carriers being housed at the Triple B Equities site on Smithtown Road as there were prohibited conditions for the site as part of an agreement with the owner. 4. DRAFT NEXT MEETING AGENDA Director Nielsen stated a preapplication for a Comprehensive Plan amendment; public hearings for changes to amendments regarding landscaping on commercial development sites as well as 24-hour operations within the City; and review of the subdivision ordinance, were scheduled for the October 30, 2001, Planning Commission Meeting Agenda. 5. REPORTS As Chair Bailey was absent this evening, Council Liaison Garfunkel repOlted on matters considered and actions taken at the October 18, 2001, Regular City Council Meeting (as detailed in the minutes of that meeting). 6. ADJOURNMENT Borkon moved, Gagne seconded, adjourning the October 16, 2001, Planning Commission Meeting at 9:08 P.M. Motion passed 6/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council 1\ " Craig W. Dawson, City Administrator ~ November 1,2001 Resolution of Commitment to New SLMPD Building . At the joint work session of the Shorewood, Excelsior, Greenwood, and Tonka Bay city councils on October 25,2001, there was agreement that new facilities were needed for the South Lake Minnetonka Police Department (SLMPD). For that meeting, staff outlined issues that should be addressed in resolutions by each ofthe city councils in order for the project to proceed. Shorewood staff drafted a model resolution that was intended to provide uniformity for actions by the city councils. The city clerk, manager, and administrators of each of the four cities have reviewed the proposed resolution and have agreed on the wording in its text. . The resolution would commit the cities to amend the joint powers agreement for the SLMPD. These changes would require them to fund the long-term financing of the facility. It would also require an affirmative vote from each of the city councils prior to the SLMPD Coordinating Committee (i.e., governing board) awarding a contract to construct the facility on the property at 24140 Smithtown Road. At this moment, the resolution is scheduled for consideration by Shorewood on November 5, Greenwood on November 6, and Tonka Bay on November 13. The date for consideration by Excelsior has not been set. CITY COUNCIL ACTION: The Resolution has been prepared for Council consideration. #~A #. t.-' PRINTED ON RECYCLED PAPER City of Shorewood Hennepin County, Minnesota RESOLUTION NO. 01 - A COMMITMENT TO THE CONSTRUCTION OF A NEW POLICE STATION FOR THE SOUTH LAKE MINNETONKA POLICE DEPARTMENT WHEREAS, the City of Shorewood is a Member City of the South Lake Minnetonka Police Department (SLMPD); and WHEREAS, the members of the SLMPD Coordinating Committee have unanimously declared that the current police facility at 810 Excelsior Boulevard, Excelsior, is inadequate, and recommended that a new police station be constructed and attached to the Excelsior Fire District's west fire station . at 24140 Smithtown Road, Shorewood; and . WHEREAS, the City Council has reviewed information and analysis prepared by the SLMPD, and concurs with its assessment and recommendation; and WHEREAS, the City Council recognizes that construction of a new police station is a major investment for the South Lake Minnetonka community; and WHEREAS, to facilitate timely construction, commitments need to be made to provide organizational security for the SLMPD, and to provide for the financial security of all current member cities of the SLMPD; NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Shore wood, that it commits the City of Shorewood to the construction of a new building for the South Lake Minnetonka . Police Department. The City Council makes this commitment with the following findings and conditions: 1) The City Council concurs with the decision of the SLMPD Coordinating Committee to proceed with planning needed for the construction and financing of a new police station. This station would be constructed with the Excelsior Fire District's west fire station, in order that a central South Lake Minnetonka public safety center may be created. 2) The City Council acknowledges that the SLMPD has authority to enter into necessary agreements regarding long-term financing of the facility. 3) The City Council acknowledges that expenses incurred prior to long-term financing will be the responsibility of the SLMPD (and, in turn, of the member cities). It expects that these expenses will be reimbursed to the SLMPD when long-term financing for the project is arranged and secured. . . .0# 2 4) For the fmancial stability of the SLMPD and its member cities, and in order to obtain the most favorable terms for long-term fmancing, the Joint Powers Agreement for the South Lake Minnetonka Police Department will need to be amended. The City Council will agree to the following substantive amendments: a) b) c) d) That the duration of the agreement will be extended at least to coincide with the retirement of financing for the project. That each member city will be required to meet the annual payment obligations for financing of the project. That authority for the award of the contract to construct the facility will be granted by the SLMPD Coordinating Committee after receiving an affirmative vote of each of the Councils of the member cities. That the above-stated amendments would be effective upon award of the contract to construct the facility. BE IT FURTHER RESOLVED, that the Council of the City of Shore wood declares it takes this action to ensure the most effective and economical long-term provision of one of the fundamental local government services - public safety - for both the City and the larger South Lake Minnetonka community . ATTEST: Adopted November 5, 2001 Woody Love, Mayor Craig W. Dawson, City Administrator/Clerk . t CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works J~ November 1,2001 FROM: . DATE: RE: Resolution Approving the Preliminary Layout for the County Road 19 - Smithtown Road Intersection Realignment Project City Project 97-08 Attachment 1 is an excerpt of the preliminary Layout that demonstrates the most recent configuration of the County Road 19/5mithtown Road Intersection Realignment Project. . As reported at the last City Council meeting, Staff has been working unceasingly with Hennepin County to gain approval of the preliminary layout. The County did in fact provide a letter of approval immediately prior to the last City Council meeting (Refer to Attachment 2). While providing approval, the letter also stated several key issues that would need to be addressed during the final design process. Many of these details have already been addressed and included in the "Official Preliminary Layout" to insure resolution of these issues as quickly as possible. The most significant revision is the addition of a raised center median along the County Road 19 alignment. WSB and Associates and the City Engineer have negotiated several configurations with the County to create the most efficient layout while minimizing impacts to driveway entrances. Attachment 2 is the proposed schedule for the project. Staff will be presenting the layout and schedule in detail during Monday night's City Council Meeting. A resolution that approves the layout is attached for your consideration. ,. t.." PRINTED ON RECYCLED PAPER #9ff CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Larry Brown, Director of Public Works ~ November 1, 2001 FROM: DATE: . RE: Acceptance of the Glen Road I Arnlee Road Drainage Report Attached is the Glen Road! Arnlee Road drainage report as prepared py WSB and Associates" Inc. Due to the late transmittal of this report to the City offices, this memorandum will only transmit the document. Mr. Dave Hutton and Mr. Steve Gurney ofWSB and Associates will be available at Monday night's City Council meeting to present the report in detail. . . ft ~.1 PRINTED ON RECYCLED PAPER #C)B It CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM FROM: Mayor and City Council Craig Dawson, City Administrator I\~/ Larry Brown, Director of Public Works W TO: . DATE: November 2,2001 RE: A Motion Authorizing Expenditure of Funds for Stormwater Repairs .Attachment 1 is a site location map, which indicates the location of four parallel culverts, which drain an area of 637 acres. Earlier this year two of these culverts collapsed. The Department of Public Works made temporary repairs to the culverts and roadway until such time as the culverts.. could be replaced. Since that time, Staff has been seeking contractors who have the equipment to perform the work of , replacing all four rusted out metal culverts with two concrete arch pipes. To date, contractors have been too busy to even provide quotes for the work. . Failure to replace these culverts prior to spring will jeopardize the safety of three homes located along Edgewood Road. Over the summer arid fall seasons, Public Works personnel have monitored t,he'culverts day and night during major rainfall events to insure the safety of the homes. Also included in this work is the addition of a storm sewer pipe and structure to the Pine Bend storm water system. During this past spring, this area also experienced flooding which flooded two single family homes (refer to Attachment 2). Staffwas able to obtain two quotes for performing the work this year. Table 1 shows the results of the quotes received. Kusske Construction $39,486.00 Availabili Week of November 5 or Mid December (no asphalt if December Mid December (no asphalt if December Contractor Thomas and Sons, Inc. Quote $46,818.50 Table 1 ft ~J PRINTED ON RECYCLED PAPER #9c, . . Mayor and City Council Edgewood Road Culvert Replacement November 1, 2001 Page 2 of2 While Kusske Construction provided the low quote, they are not able to perform the work until Mid December. Since asphalt plans close at or near the Thanksgiving holiday, this would not provide for restoration of the roadway. Therefore, Staff is recommending that the quote from Thomas and Sons be accepted. Recommendation Staffis recommending that the quote from Thomas and Sons, Inc. in the amount of $46,818.50 be accepted. Furthermore, this expenditure is to be funded by the Stormwater Management Fund. . 10/29/01 MON 09:20 FAX 612 42a 4776 THOMA$ & SONS l".----- --." --- --- - .~ . crrv O~ SHoRE'NOOD SCHEDULE A: EDGEWCOD ROAD CULVERT REPLACEMENT WSB PRC"'ECT NO: 101H8 NO. ITEM DESCRIPTION 1 2021.501 MOBILlZAllON (6% MAX)(\NCLUCeS SCHeDULE B) 2 2104.509 REMOVE CULvERT . 3 2104.503 REMOVE BlnlMINOU.s PAVEMENt . 4 2104,513 SAWING 81TUMINOUS PAVEMENT (FUu.. DEPTH) 5 2451.1'309 AGGREGATe PIPE BEDDING 6 2211.501 AGGRSGATe BASEi, CLASS 5 CV (1 DO% CRUSHED ~OCK) 7 2331.508 2331 TYPE 4' LV wEA((lNG couR$EM\XTURE G 2331.514 2331 T"l"PE 31 LV NON.WEAfUNG COtJRSE MIXTURE! 9 2357,502 BITUMINOUS MATERIAL. FOR TACK COAT 1Q ~01.S21 3" SPAN RC PIPS.ARCH CULveRT, CL III 11 2501.525 36'" SPAN RO PIPE-ARCH'APRON Wl"lri TRASH GUARD 12 2SQ1.flO2 WEIR I SKIMMeR . 1a 257:).505 FL.OAi. SIL.T CUR'I'''IN. TYPE.. STIU. WATER. 14 2675.502 SEEPING (lNCL- TOPSOIL, FERTILI2ER. MUL.CH AND .-NeHOR) lSI ~"..b ri c. ~. .,. It: . ~. ~l " SCHEDULE B: PINE BEND DRAlHGE PROBLEM NO. IT"I!M DESCRlPT10N 1 25Q2.541 9"' P'iC SDR 28 PIPE. 2 2$03.802 CONNEct TO EXISTING STORM SEWER 3 2110S.Sa:a CONSiRUCT DRAINAGE STRUCTURE, DESI~N H .4 25D6.518 c,t.S11NGASSEMBlY 5 257f$.505 SODCING TYPE LAWN (INCL.. TOPSOIL" FERl1llZCR) NOTE; fI'EM 11 3 lNCLUCleS COARSE RL TER MG. & GEoTEXT1LE FABRIC. _.06... __' -. - .... --.......-.. LARRY BROWN. P.E. CITY ENGINIOEFVDIRECTOR OF PUElI.IC '{'IORKS ESTIMATED UNIT' QU.ANTT1"1" UNIT com Ga L.S 1 $ .:5i' 00 C1-..s.- LF ' 4 $ ~~"":16 SY as s 't~ \oF 42 -$ ~ 'T~ : J ~.~ TON 1.75 S ~;!5b. I!:a " TON 10.3 S ~ GAL 4,3 S t2..0 QI I.F 56:S ~~O, 4- EACH 4 S ~C1r ~~H 1~ i- o?Q~~ AC 0.06 -'~O~QJ. :J.>> TOT~~ stHECULS It. eS"nMATED UNIT QUAN'T1TY UNIT COST LF EACH EACH EACH sove 35 1 1 1 90 s ,,~. c.a S Q)~o. ~ stP~~ j ~ $ 8. TOTAL COST SCHEDUL2 B TOT..... COST sCHEDULES A + B $ @002 .. .. ..... THcndAS AND SONS CONSTRUCTION, INO. . 1392$ NORTH DALE I5LVD. r. o. BOX 303 ROG:;;~3t }IoCN sea14-030S CITY OF SHOREWOOD www.el.&hol.lJ....ood.mn.\l!l ~~ OOUNTRY OLue Fl.OAC ol'!'ICEI Bti2474-3236 00l. IlvSE9l. ,"~'" Q",' 47'.0128 JNI S31~IJOSS~ ~ 8SM m/c0'd 1S:80 100c-6c-1JO . t ~'~) f!i 1/ jl; ,~/ ~ v.. 's " ~t l! ,i/ North . UPPER LAKE MINNETONKA lilTED ISlAND LAI<E MINNETONKA 140aTNS;lTE CWO i:l:o.. ~ ;:t.: ~ ~ ~t ~ \ ~ ..... ~ '\... " . \ · ~.~ /i " ~/ ..........,. / ( .t , ';....n_./... ~ \ " "-.,,.,......-;s.. ,,"" ir'--..~. ~ ,;"..;- , .........-........ ._...'- .............-.........~" ..., \ \ ;, .c l,."\ L MARSH PQINTE CDLRT ". '" 2. I'Iw&l POINI'E~!1m: . I' \' Go '/ \ .0; I \ " J i ~ fP./ j . ,~~ !_ ,,t).., \ . ~ '" _....n..~...........r . \ft ~: ~~ ,.....9 1-' "'\ t.~ 4~ f.;, JJ:;. \ . 1 / i_" ~....+ l I" .......... \,A.1.E'lWOCO CJR...... r o I.RJ.~~',\ c:: ~ ,-.-...... ~ /:: :.;-l ~!S! )" ,,~, :\f,';~ ~ ROSE LA sMllHl'c;LI'\t-I RD .- i<:1I1 //;r ~ /./ IIJSMmil sMI1HTONN /;/' ~ IA ,/.J /~/ ~. 4~ ~ /ff <fJ ~,. /'l:' 6.}' ./~,r . . ~ ~~~U1k~ ~. ...... .,. I I T-~ 1 I ~ Nlo. P ~_ _ .J " - \ I,. ~" B. ~. . . ( ~ I \ t ,_ N ~,~O L1 ~ ~.... " \ r '\ iTr.N9 .. .. .. .. Ie, o ~ "\ r H I F9.1D .. -.. .. .. K I \ ~ \ r ~ 'l,' .----:/ r.y' .f] \ '\L J ~ /~ r;zI L pL ~ i:~ 1. M P.RSH ADltfl'E COURT --:I: ~ 1-- - /-;;M\l-._ /"""'1 - ~ ~ ~ 2 ~ RSH POINT~ CIRCLt ~ m --, . R J--. \~r ~.. 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WSB Pine Bend Drainage Problem IH(REBY CERTf"Y THAT TJf$ PLAN. SPECIF"CATION. OR RePORT WAS ,..,.AREO BY Off UNDER MY DIRECT S\.PERYfSION AND THAT INoII A DlA,Y lICENSED P'ROfES$IONJIl. ENClNEER UNDER THE LAWS or THE SlATE or ~SOTA PLAN I't THe 4150 Olson Memori8' HlghwllY Sullll300 Minneapolis, MN 55422 7~1-4800 cI.A8.fOCiara.lnc. FAX 78J..541.1700 11.1li,."'1I1'UI"l!li!all!:]la'!1S1iI;1,1fllm~liili.lF.tll DAVID E. Shorewood, Minnesota 01123/01 HUTTON . LIt. NO: SCAlE I IS NOTED P.E. 19133 CtlEtlCEO 81'1 DEH RECQnO COPY 8Yl \ , \ \ /1....... I , " '\ \. '\ , , , ! i ~ C~Cj ~ OJ -f;:O 1'1 fTIl> r ,. 1'1 <- l>Z -f-f ~o a ZI'1 )( 11I- :ell> . a -f j ~z/ 0; a : Z~ a: ITI' -.l )> .... /: i ............. ...... DATE fT1 X Ul -+ ::J <D (') o -+ o J CD o Ul ::J I \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ i \ i , / " fi '. i \ , //1 1,/ (c/)} : , /.'.... /, :~ ; \ \ \ \ .- ./ R[YISIOH NO. DATE UPUN"lION ,J . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us.cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, 'City Administrator lif1 Larry Brown, Director of Public Works W November 2) 2001 FROM: . DATE: RE: Motion to Accept the Smithtown Road Feasibility Report and Set Date for Public Information Meeting Included in the City Council Packet is the feasibility report for the Smithtown Road Pavement Rehabilitation Project from Country Club Road to the Victoria City boundary (refer to Figure 1). This report considers two alternatives. Simply overlying Smithtown Road with minor shouldering or performing a pavement reclamation project. The later process is where the asphalt and base is milled up) mixed together and placed back down on the roadbed. A bituminous overlay is then placed over the compacted mixture. . The existing pavement section and proposed sections are shown in Figures 2 and 3 attached. Associated costs and service lives for the projects are shown below in Table 1. Method of Construction Added Service Life Project Costs Bituminous Overlay 7-10 years 12-15 years $770)000 $1)000)00 Pavement Reclamation Table 1 Staff has reviewed the report and concurs with the recommendations of WSB and Associates) Inc. The pavement reclamation project has the best benefit for the funds expended. If this project moves forward) it is proposed that Municipal State Aid Funds be utilized for this project. n ~J PRINTED ON RECYCLED PAPER ,,; '1 D. . . Mayor and City Council Smithtown Road Feasibility Report November 2, 2001 Page 2 of2 One other key issue for the project is the ownership of the right of way along Smithtown Road. The City of Shorewood has approximately 50 percent 'of the total right of way width outside of the perscriptive rights areas along the entire project length. This will be discussed further at Monday night's City Council meeting. Staff will also. be requesting suitable dates for an informal open house meeting. Please bring your calendars to Monday night's meting with potential dates that you would be able to attend such a meeting. I ' I I I I I I I I I I I ~. I ( l' ~ I c: CJl '! o I f';,; ~ / III o III u... / CD L() , ~ l"- S! o / E R.co P AD. ,.. ..elonk<t aM iTA 439 ~~ ~ WSB 4150 Olson Memorial Highway Suite 300 Minneapolis, MN 55422 Project Location Map WSB Project No. 1074-58 Dale: October, 2001 Smithtown Road Shorewood, Minnesota Figure Number 1 c1AIlIOCiatu,/nc. 763-541-4800 FAX 763-541-1700 .1~1.:f~J."":~'I"'II:~___".~leth'IIIII~"'''''''r.lIr.I:1~I~I:a:........ EXISTING PAVEMENT SECTION 66' RfW * )> <( WIDTH VARIES 11'TO 14' WIDTH V ARlES 11'T014' . I NDSU I . 'I------=-- -~-::~~=- ~-~- -----=---=- =--=- -- ------ ----- - ----- - - -, EXISTING DITCH EXISTING DITCH 4" - 5" BITUMINOUS ASPHALT EXISTING e" CLASS 5 AGGREGATE eASE * _ RJLL RIGHT OF WAY IN PLACES, OTIIER SEGMENTS HA VB PARTIAL RIGHT OF WAY (SEE 4/28/00 CITY OF SHOREWOOD STAFF MEMO) & ABSOCiaIu, Inc. 76:>541-4800 FAX 763-541-1700 TYPICAL SECTION Smithtown Road Shorewood, Minnesota WSB Project No. 1074-58 Dale: October, 2001 . WSB 4150 Olson Memorial Highway Suite 300 Minneapolis. MN 55422 Figure Number 2 .1.,I:I:f!.........:...It1..J:.I=-'...::INCU~I:nlt..........:lIr..~~I"I:lnR PROPOSED PAVEMENT SECTION 66' RIW * <! STRIPED SHDR 2' 11' LANE 11' LANE . ------ --- ----::::---=-=-:= - ---- - -~ - - - -- -- ---- -~- ---- - ------- ~ - - ~- - ~------- -- -- - - - --- - - -- ~---- ~- - - - - --- . I NOSU I PROPOSED DRAIN TILE STRIPED SHDR 4' )::so . 2" 23~0 TYPE .11. BITUMINOUS WEAR COURSE 23ST B IruMI NOUS TACK COAT 2" BITUMINOUS NON-WEAR I NC COURSE 23ST BITUMINOUS TACK COAT RECYCLE EXISTINC 4" BITUMINOUS WITH ."-6" EXISTING ACCRECA TE BASE FOR USE AS NEW AGGREGATE BASE * _ FULL RIGHT OF WAY IN PLACES, OTHER SEGMENTS HAVE P ARTlAL RIGHT OF WAY (SEE 4/28/00 CITY OF SHOREWOOD STAFF MEMO) . WSB 4150 Olson Memorial Highway Suite 300 Minneapolis, MN 55422 TYPICAL SECTION Smithtown Road Shorewood, Minnesota dl A.mx:ialu, Tnt:. 763-541-4800 FAX 763-541-1700 .I.,I:I:...!'-....:...[...II:..~ _:l~[eUi'I::II::II:.f"........U...l'Ii'I:I:1:t1 WSB Projacl No. 1074-58 Date: October, 2001 Figure Number 3 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 2 November 2001 RE: Status - Lake Fellowship Zoning Violation FILE NO.: Property (24575 Glen Road) Lake Fellowship was able to have a wetland delineation completed before the end of October, and Mike Wyatt with the MCWD has confirmed the delineation. The Watershed District will require that the delineation be shown on a survey, which is also a requirement of our C.U.P. process. Representatives of the Church are now debating going forward, due to the cost of surveying. They may actually opt to remove the pavement and return the parking lot to its previous condition. . At its last meeting the City Council agreed to extend the deadline for the Church to apply for a conditional use permit to 11 December 2001. They have until then to either make the application or correct the violation. Cc: Nancy Everson Mike Wyatt lO.A.5. n ~J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 2 November 2001 RE: Status - Lake Fellowship Zoning Violation FILE NO.: Property (24575 Glen Road) Lake Fellowship was able to have a wetland delineation completed before the end of October, and Mike Wyatt with the MCWD has confirmed the delineation. The Watershed District will require that the delineation be shown on a survey, which is also a requirement of our c.U.P. process. Representatives of the Church are now debating going forward, due to the cost of surveying. They may actually opt to remove the pavement and return the parking lot to its previous condition. . At its last meeting the City Council agreed to extend the deadline for the Church to apply for a conditional use permit to 11 December 2001. They have until then to either make the application or correct the violation. Cc: Nancy Everson Mike Wyatt lO.A.5. ft \..1 PRINTED ON RECYCLED PAPER