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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 22,2001
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love ~
Garfunkel
Lizee
Zerby ~
Turgeon ~
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes October 8, 2001 (Att.-#2A Minutes)
B. City Council Work Session Minutes October 8, 2001 (Att.#2B Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.-#3A Claims List)
B. Change Order Trunk Highways 7 and 41 (Public Works Director's memorandum,
Resolution)
C. Approving Licenses to Sell Tobacco Products (Att.-#3C Deputy Clerk's memorandum,
Proposed Resolution)
D. Setting the Date for the Enterprise Fund Work Session meeting (Att.-#3D Finance
Director's memorandum)
E. Authorize Expenditure of Funds for Water System Security (Att.-#3E Public Works
Director's memorandum)
F. Approval of a Sign Permit
Applicant: Signart, on behalf of Curves for Women
Location: 19905 Highway 7 (Waterford Shopping Center)
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CITY COUNCIL AGENDA - October 22, 2001
Page 2 of 3
4. PRESENTATIONS
A. Minnetonka Public Schools Referendum Presentation (Att.-#4A Referendum Information)
s. MATTERS FROM THE FLOOR (No Council action will be taken.)
6. PARKS - Report by Representative
A. Report on Park Commission meeting held October 9,2001 (Att.-#6A Draft Minutes)
7. PLANNING - Report by Representative
A. Setback Variance Request (Att.-#7A Planning Director's memorandum, draft resolution)
Applicant: Christine and Alan Lizee
Location: 27055 Smith town Road
B. Setback Variance Request (Att.#7B Planning Director's memorandum, draft resolution)
Applicant: Thomas Strand
Location: 24845 Smithtown Road
C. Setback Variance Request (Att.-#7C Planning Director's memorandum, draft resolution)
Applicant: Kerri and Martin Hawk
Location: 5680 Christmas Lake Point
D. Appeal for Extension of Deadline to Apply for Conditional Use Permit (Zoning
Violation) (Att.-#7D Planning Director's memorandum)
Applicant: Lake Fellowship Unitarian Church
Location: 24575 Glen Road
8. GENERAL
A. Making an Appointment to the Minnetonka Community Education and Services (MCES)
Advisory Board (Att.-#8A Deputy Clerk's memorandum)
B. Adoption of Policy Regarding Acceptance of Conservation Easements (Att.-#8B
Proposed Resolution)
C. Setting the Date for the Annual Appreciation Party (Att.-#8C Deputy Clerk's
memorandum)
9. ENGINEERINGIPUBLIC WORKS
A. Amlee Road/Glen Road Feasibility Report Update (Att.-#9A Public Works Director's
memorandum)
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CITY COUNCIL AGENDA - October 22, 2001
Page 3of3
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B. Preliminary Approval of County Road 19 Project Plans (Att.-#9B Public Works
Director's memorandum)
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. County Road 19 Intersection
3. T.H. 7/41 Project
B. Mayor & City Council
1. SLMPD Coordinating Committee - Four-City Work Session Meeting on
Thursday, October 25,7:00 p.m., Southshore Center
11. ADJOURN
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 22 October 2001
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A 5:30 p.m. Liquor Committee Meeting will be held this evening.
A 6:45 p.m. Special meeting is scheduled for the MCES Advisory Board interviews
An Economic Development Authority (EDA) meeting will be held immediately following the
Regular Council meeting
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This change incorporates additional pay items that were not in the original
contract for the TH 7/41 Project. These items total a change order in the amount of.
$ 3,245.00 While the City is the administrator of the construction dollars, it is noted that these
items are attributed to the State's pOltion of the project, and does not impact the City of
Shorewood' sproject costs. Staff is recommending approval of Change Order 1.
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Agenda Item #3C: This Resolution issues the annual license for the sale of tobacco products
in seven establishments in Shorewood. The ~urrent licenses expire on October 31, 2001. This
license period is from November 1,2001 to October 31, 2002. Approval of the resolution requires
a simple majority vote.
Agenda Item #3D: The City Council is requested to set November 5 as the date for a budget
work-session to review the budgets for the sewer, water, and liquor store funds. A simple
motion is all that is required to set the Enterprise Budget work-session,
Agenda Item #3E: Staff has reviewed all of the water facilities with regard to site security.
Of immediate concern are the locksets for all of the entrances. Best Access Systems is the firm
that provides keying and security locks for the City. A proposal for securing all entrance doors
to water plants and towers, which includes 23 doors, has been provided for an amount of
$2,838.40 (without, tax or shipping). Staff is recommending approval of the motion.
Agenda Item #3F: Curves for Women has applied for a sign permit for their new location at
the Waterford Shopping Center. The proposed sign meets the criteria previously established by
conditional use permit. The applicant has asked permission to place a temporary banner for 7-10
days while the permanent sign is being manufactured. Approval is recommended.
n
~J PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of 22 October, 2001
Page 2 of 3
Agenda Item #4A: A Minnetonka Public Schools representative will give a brief report on the
upcoming referendum on the ballot for the November 6 Election, and take any questions from
Council. Supporting documentation is attached.
Agenda Item #7 A: Christine and Alan Lizee have requested variances to build an attached
garage 10 feet from the rear property line and an addition to the rear of their home at 27055
Smithtown Road. The Planning Commission agreed unanimously that the variances should be
recommended. Consequently, staff has prepared a draft resolution for the Council's
consideration. Approval of the variances require a four-fifths vote by the Council.
Agenda Item #7B: Thomas Strand requests a variance to build a deck on the rear of his
existing home at 24845 Smithtown Road. Since the house is located entirely within the required
setback area, any type of addition requires a variance. The Planning Commission voted
unanimously to recommend approval of the variance and a draft resolution is enclosed for the
Council's consideration. Approval requires a four-fifths vote by the Council.
.
Agenda Item #7C: Kerri and Martin Hawk propose a significant remodeling of their existing
home at 5680 Christmas Lake Point. The lot is extremely substandard for the R-IC/S zoning
district in which it is located. The setbacks from the lake and from the road actually overlap. As
a result, anything done to the subject property requires a variance. In this case, when the
applicants have completed their project, there will be a net reduction in hardcover on the site.
The Planning Commission recommended unanimously to approve the variance. Approval by the
Council requires a four-fifths vote.
Agenda Item #7D: As reported previously, the Lake Fellowship Church at 24575 Glen Road
recently paved its parking lot without benefit of any type of permit from the City. They have
been advised to apply for an after-the-fact conditional use permit. They have requested a 60-day
extension of the deadline they were initially given to make the application. While the extension
request was somewhat anticipated, it is important that church representatives obtain a wetland .
delineation study before the end of October so it will be accepted by the Minnehaha Creek
Watershed District. The District has also cited the church for violations of MCWD rules.
Approval of the extension is recommended subject to a condition that the delineation be
completed by the end of October. Approval of the extension requires a simple majority vote by
the Council.
Agenda Item #8A: At a special meeting earlier this evening, Council has interviewed Tad
Shaw for possible appointment to the Minnetonka Community Education and Services (MCES)
Advisory Board. Council will need to decide if it wishes to appoint this candidate. Approval
requires simple majority vote.
Agenda Item #8B: Mr. Dean Riesen has proposed to dedicate a conservation easement over
portions of his property at 20080 Excelsior Boulevard. Prior to doing so, his attorney has
advised that the City should have an adopted policy for accepting such easements. Although the
City is on record as seeking conservation open space, the City Attorney agrees that the draft
. Executive Summary - City Council Meeting of 22 October, 2001
Page 3 of3
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resolution enclosed in your packet provides a clear and concise statement of the City's policy. A
revised resolution, containing the City Attorney's recommendations will be handed out at the
meeting Monday night. Adoption of the resolution requires a simple majority vote by the
Council. At the next Council meeting a draft resolution accepting the Riesen easement will be
considered.
Agenda Item #8C: Council needs to determine the date for the annual appreciation party. It is
recommended that the date be scheduled for Friday, December 7. Approval of the date
requires simple majority vote.
Agenda Item #9A: Mr. Willenbring of WSB and Associates was scheduled to present the
Amlee Road I Glen Road drainage study on November 12th. It should be noted that this
meeting has been moved to November 5th, due to the observed date of Veteran's Day.
Staff will confirm by Monday ni~ht's City Council meeting whether Mr. Willenbring will
be available for the November 5t meeting.
Agenda Item #9B: Staff has been in touch daily with representatives of Hennepin County to
obtain the review and approval of the preliminary layout for County Road 19 intersection
project. While we have been assured that this was moving through the review process,
the formal approval has failed to arrive in time for this publication.
Staff has been assured that the formal approval will be in hand by Monday night's City
Council meeting. Having stated this, Staff will present the approved layout and
resolution for your consideration at the City Council meeting.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 8, 2001
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
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1.
CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator
Dawson; Attorney Keane; Engineer Brown; and Finance Director Burton
Absent:
Planning Director Nielsen
B.
Review Agenda
Administrator Dawson requested Item SA be removed from this evening's Agenda. Engineer Brown
requested the addition of Item 10A4, Waterford Place Retaining Wall to the Agenda this evening.
Zerby moved, Garfunkel seconded, approving the Agenda as amended. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes September 24, 2001
Garfunkel moved, Turgeon seconded, approving the City Council Regular Meeting Minutes of
September 24, 2001, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Lizee moved, Zerby seconded, approving the Motions contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Approval of the Verified Claims List
B. Approval of the Community Visioning Agreement
C. Adopting RESOLUTION NO. 01-061, "A Resolution Setting Fees for Various
Licenses and Services."
D. Approval of the Contract for Fall Clean Up Services
E. Adopting RESOLUTION NO. 01-062, "A Resolution Proclaiming November 17-24,
2001 to be Housing Awareness Week"
F. Appeal of 10-Day Notice to Remove
Motion passed 5/0.
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CITY COUNCIL REGULAR MEETING MINUTES
OCTOBER 8, 2001
Page 2 of 4
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PRESENTATIONS
A. Minnetonka Public Schools Referendum (This item was removed from the Agenda.)
6. PARKS
Commissioner Dallman reported on matters considered and actions taken at the September 25, 2001 Park
Commission meeting. He reported no formal action took place that evening as there was not a quorum of
Commissioners present; however, a brief discussion took place regarding the recent vandalism efforts at
Eddy Station, efforts made by the Park Foundation regarding the Buy-A-Brick Program, and a report of a
meeting between residents of the Seasons and members of the Park Commission that had taken place in
September of this year. Engineer Brown also commented he considered the addition of Officer Dennis
Hanson to be outstanding as Officer Hanson had a great relationship with the teenagers utilizing the skate
park and residents of the Seasons had expressed appreciation for the police presence at the South Shore
Community Park near their home. In addition, Mayor Love stated wonderful effOlts of community
policing were taking place with a great outcome for the area.
7. PLANNING
Chair Bailey reported on the matters considered and actions taken at the September 18, 200 I, Planning
Commission Meeting (as detailed in the minutes of that meeting.)
Mayor Love commented he had recently been approached by a number of residents requesting
information regarding the most recent CUB Foods proposal. Administrator Dawson explained discussions
had taken place with representatives from CUB Foods; however, there was nothing for the City to
respond to at this time.
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Councilmember Turgeon suggested the Planning Commission be included as a regular column in the
newsletter much the same way the Park Commission was included. Chair Bailey stated he would present .
this idea to the Planning Commission for further consideration.
8. GENERAL
A. Lake Minnetonka Communications Commission (LMCC) 2002 Budget by Sally
Koenecke, Director, LMCC
This item was discussed upon the arrival of LMCC Director Sally Koenecke.
Director Sally Koenecke presented an information sheet to Council explaining the funds being utilized in
the Year 2002 Budget for the Lake Minnetonka Communications Commission. She explained the
primary purpose of the Commission to be monitoring a franchise agreement with Mediacom, the area's
only cable provider, and the operation of a production studio for the 16-member cities. In addition, she
noted the LMCC also represented its member cities by monitoring and participating in legislative
activities at state and federal levels. She also reported the budget was very similar to last year with the
exception of a one-time audit of Mediacom Financials taking place in the Year 2002.
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CITY COUNCIL REGULAR MEETING MINUTES
OCTOBER 8, 2001
Page 3 of 4
Mayor Love asked Director Koenecke to speak to the concerns of area residents regarding Mediacom.
Director Koenecke explained Mediacom had been obligated to build a new fiberoptic cable system with
digital or Internet service available. As a result, people were required to upgrade to a new tier of service
with Mediacom. After pursuing legal and legislative action, the LMCC found it could not have any
control over choices made by Mediacom regarding channel service. Sales practices were of concern as
well as many other issues. As a result, a Board of Review had been established to meet with Mediacom
to review the franchise agreement and discuss areas of concern. At present, the LMCC was in the process
of reviewing violations and taking corrective actions regarding the franchise agreement with Mediacom.
Mayor Love thanked Director Koenecke for her report this evening.
Zerby moved, Lizee seconded, approving the Year 2002 Budget for the Lake Minnetonka
Communications Commission. Motion passed 5/0.
9. ENGINEERINGIPUBLIC WORKS
. Engineer Brown stated there was nothing to report at this time.
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
Administrator Dawson explained the Minnehaha Creek Watershed District was continuing to review
information regarding this project, and the City was awaiting the outcome of that process. He also stated
a meeting of the Advisory Committee would be scheduled in November of this year to further discuss the
use of trails versus overlooks as a way to respect the fragility of the environment in Gideon Glen.
2. County Road 19 Intersection
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Engineer Brown reported Hennepin County had failed to return comments regarding proposed design
plans for the intersection as promised earlier. He anticipated the review comments would be available at
the next Regular City Council Meeting.
3. T.H. 7/41 Project
Engineer Brown reported this project was moving forward in a very timely manner and was on schedule
in the construction process.
4. Waterford Place Retaining Wall
Engineer Brown explained he had been alerted recently that the top tier of the three-tiered retaining wall
just east of the pond at Waterford Place was precariously positioned. Approximately one year ago the
lower tier had fallen in that same location and was repaired by the City. After considerable discussion, it
was decided not to repair that top tier as it was situated on private property. However, actions had been
taken by the City to ensure the safety of motorists in that area.
CITY COUNCIL REGULAR MEETING MINUTES
OCTOBER 8, 2001
Page 4 of 4
11. ADJOURN
Lizee moved, Zerby seconded, adjourning the Regular City Council Meeting of October 8, 2001, at
7:46 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION MEETING
MONDA Y, OCTOBER 8,2001
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:30 P.M. or immediately following
EDA meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
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Mayor Love convened the meeting at 8:00 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson;
Attorney Keane; Engineer Brown; and Finance Director Burton
Absent:
Planning Director Nielsen
B.
Review Agenda
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Mayor Love reviewed the Agenda. Without objection or amendment, Council recommended Mayor Love
proceed.
2. DISCUSSION ON SMITHTOWN ROAD
Engineer Brown introduced Dave Hutton, professional engineer and consultant for WSB and Associates. He
also explained a draft feasibility report had been prepared by Mr. Hutton regarding the Smithtown Road
Rehabilitation Project. Engineer Brown then explained there were many obstacles to overcome in trying to
maintain use of Municipal State Aid funds in this project. However, a feasible solution had been found with
several alternatives for consideration. One of these alternatives included a reconstruction project; another
included a pavement reclamation project; and a third alternative included an overlay project.
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As a result of the review of the feasibility report by Mr. Hutton and Engineer Brown, and discussion regarding
right-of-way issues and potential pedestrian circulation in the area, Council gave consensus for a pavement
reclamation project with potential design to include a two-foot shoulder on the southerly side, two eleven-foot
driving lanes, and a four-foot shoulder on the northerly side. Engineer Brown stated a final feasibility report
would be presented to Council at the November 5, 2001, Regular City Council Meeting for further review.
Council thanked Engineer Brown and Mr. Hutton for their efforts in this project thus far.
3. ADJOURN
Zerby moved, Garfunkel seconded, adjourning the City Council Work Session Meeting of October 8,
2001, at 9:00 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
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PAYABLESAPPROVALS
For 10/22/01 Council Meeting
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Prepared by: f?~ CPA.-
Catherine ~lkjfr. ~ccountant
Reviewed by: ~ ~
Bonnie Burton, Finance Director
Approved by: ~ 1kw5m1 / t8!J
Craig awson, City Administrator
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Date: /0-1 p.-o J
Date:
Date:
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Check Approval Listfor 10/22/01 Council Meeting
Check # Vender Name Description Check Date Invoice # Amollnt
31367 US POSTMASTER 3rd OTR 2001 UTILITY BILL PSTG 1 0/5/01 $356.68
31367 US POSTMASTER 3rd OTR 2001 UTILITY BILL PSTG 1 0/5/01 $178.31
TOTAL FOR US POSTMASTER $534.99
31368 DAWSON, CRAIG EXP REPT 10/4-10/8 10/10/01 $68.83
TOTAL FOR DA WSON, CRAIG $68.83
31369 AKINS, JAMES & TRAC ESCROW REF - 27820 ISLAND VIEW 10/11/01 $33,817.50
TOTAL FOR AKINS, JAMES & TRACY $33,817.50
31370 ABEUB & C, INC. CK OPERATION OF UNIT HTRS IN P 10/11/01 011005-07 $152.00
TOTAL FOR ABEUB & C,ING. $152.00
31371 AFSCME COUNCIL 14 OCT '01 UNION DENTAL PREM 10/11/01 $224.22
31371 AFSCME COUNCIL 14 OCT UNION DUES 10/11/01 $156.90
TOTAL FOR AFSCME COUNCIL 14 $381.12
31372 BROWNING FERRIS IN 10/11/01 09001-0200 $47.94
TOTAL FOR BROWNING FERRIS IND. $47.94
31373 BURTON, BONNIE AUG EXP 10/11/01 $31.73
TOTAL FOR BURTON, BONNIE $31.73 .
31374 C.H CARPENTER LUMB SIDE-BOARD REPL BOARDS FOR T 10/11/01 444930 $108.37
TOTAL FOR C.H CARPENTER LUMBER $108.37
31375 CHAMPION AUTO STO BATTERY 10/11/01 D110591 $58.56
TOTAL FOR CHAMPION AUTO STORE #344 $58.56
31376 DAY DISTRIBUTING 10/11/01 149508 $92.05
TOTAL FOR DAY DISTRIBUTING $92.05
31377 EXCELSIOR ACE HARD PAINT ROLLERS/TRA Y LINERS 10/11/01 484463 $9.83
31377 EXCELSIOR ACE HARD BLACK PAINT 10/11/01 487232 $24.48
TOTAL FOR EXCELSIOR ACE HARDWARE $34.31
31378 FASCHING, PATRICIA PO/BANK MILEAGE 10/11/01 $3.45
31378 FASCHING, PATRICIA PO/BANK MILEAGE 10/11/01 $3.45
TOTALFOR FASCHING, PATRICIA $6.90
31379 G & K SERVICES PW UNIFORMS 10/11/01 092801 STM $456.75
TOTAL FOR G & K SERVICES $456.75
31380 GOPHER STATE ONE-C AUGUST SVC 10/11/01 1080678 $46.40 .
31380 GOPHER STATE ONE-C AUGUST SVC 10/11/01 1080678 $46.40
TOTAL FOR GOPHER STATE ONE-CALL, IN $92.80
31381 HENN CTY TREASURE 33-117-23-22-0005 TAXES-2ND HALF 10/11/01 $57.61
31381 HENN CTY TREASURE 33-117-23-13-0012 TAXES-2ND HALF 10/11/01 $2,974.02
31381 HENN CTY TREASURE 32-117-23-34-0031 TAXES-2ND HALF 10/11/01 $1,412.53
TOTAL FOR HENN CTY TREASURER $4,444.16
31382 HERMEL WHOLESALE 10/11/01 316679 $593.94
31382 HERMEL WHOLESALE 10/11/01 316679 $53.62
31382 HERMEL WHOLESALE 10/11/01 316681 $56.44
31382 HERMEL WHOLESALE 10/11/01 316681 $187.56
TOTAL FOR HERMEL WHOLESALE $891.56
31383 HOPKINS PARTS COM BATTERY 10/11/01 57633 $52.47
31383 HOPKINS PARTS COM OIL FILTERS 10/11/01 57999 $109.70
31383 HOPKINS PARTS COM HEADLIGHT BULB 10/11/01 58000 $7.55
31383 HOPKINS PARTS COM RETD BATTERY 10/11/01 58131 ($52.47)
31383 HOPKINS PARTS COM BLOW GUN NOZZLE 10/11/01 58964 $12.62
TOTAL FOR HOPKINS PARTS COMPANY $129.87
Check # Vender Name Description Check Date Invoice # Amount
31384 ICMA RETIREMENT TR 10/9/01 PAYROLL DEDUCTIONS 10/11/01 $1,268.67
TOTAL FOR ICMA RETIREMENT TRUST-457 $1,268.67
31385 LOCAL LINK USA BUSI WEB/DSL SVC 10/11/01 952204663-1 $59.95
TOTAL FOR LOCAL LINK USA BUSINESS SERVIC $59.95
31386 METRO COUNCIL ENVI AUGUST SAC REPT 10/11/01 $6,831.00
TOTAL FOR METRO COUNCIL ENVIRONMENT $6,831.00
31387 MIDWEST COCA-COLA 10/11/01 62413109 $122.80
31387 MIDWEST COCA-COLA 10/11/01 62520201 $139.20
TOTAL FOR MIDWEST COCA-COLA BOTTLIN $262.00
31388 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 10/11/01 $173.51
TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51
31389 MN SUN PUBLICATION KLOUDA-VACATE EASEMENTS 10/11/01 437402 $50.05
TOTAL FOR MN SUN PUBLICATIONS $50.05
31390 NORTH STAR ICE 10/11/01 55127406 $85.20
TOTAL FOR NORTH STAR ICE $85.20
31391 PANCHYSHYN, JEAN EXP/MILEAGE MAY-AUG 10/11/01 $5.54
. 31391 PANCHYSHYN, JEAN EXP/MILEAGE MAY-AUG 10/11/01 $25.00
. 31391 PANCHYSHYN, JEAN EXP/MILEAGE MAY-AUG 10/11/01 $136.61
TOTAL FOR PANCHYSHYN, JEAN $167.15
31392 PAZANDAK, JOSEPH MILEAGE/EXP 9/23 - 10/6 10/11/01 $13.31
31392 PAZANDAK, JOSEPH MILEAGE/EXP 9/23 - 10/6 10/11/01 $121.44
TOTAL FOR PAZANDAK, JOSEPH $134.75
31393 PERA 10/9/01 PAYROLL 10/11/01 $2,137.87
31393 PERA 10/9/01 PAYROLL 10/11/01 $2,331.46
TOTAL FOR PERA $4,469.33
31394 QUALITY WINE & SPIRI 10/11/01 033770-00 ($9.31)
31394 QUALITY WINE & SPIRI 10/11/01 036329-00 ($70.48)
31394 QUALITY WINE & SPIRI 10/11/01 036335-00 ($68.48)
31394 QUALITY WINE & SPIRI 10/11/01 037147-00 ($118.32)
31394 QUALITY WINE & SPIRI 10/11/01 041099-00 $1,265.45
31394 QUALITY WINE & SPIRI 10/11/01 041100-00 $715.74
31394 QUALITY WINE & SPIRI 10/11/01 041100-00 $4,261.27
31394 QUALITY WINE & SPIRI 10/11/01 041118-00 $2,076.19
. TOTAL FOR QUALITY WINE & SPIRITS CO $8,052.06
31395 ROGERS, DON DELIVERY OF COUNCIL PKTS 10/11/01 $50.00
TOTAL FOR ROGERS, DON $50.00
31396 SENSIBLE LAND USE C SEMINAR-CONSERVATION DESIGN 10/11/01 $30.00
TOTAL FOR SENSIBLE LAND USE COALITN $30.00
31397 STAR TRIBUNE ASST MGR AD 10/11/01 $102.18
31397 STAR TRIBUNE ASST MGR AD 10/11/01 $102.18
31397 STAR TRIBUNE ASST MGR AD 10/11/01 $102.18
TOTAL FOR STAR TRIBUNE $306.54
31398 SWANDBY, DONALD MILEAGE/CELL EXP SEPT 10/11/01 $30.13
31398 SWANDBY, DONALD MILEAGE/CELL EXP SEPT 10/11/01 $11.65
31398 SWANDBY, DONALD MILEAGE/CELL EXP SEPT 10/11/01 $11.65
31398 SWANDBY, DONALD MILEAGE/CELL EXP SEPT 10/11/01 $11.65
31398 SWANDBY, DONALD MILEAGE/CELL EXP SEPT 10/11/01 $30.13
31398 SWANDBY, DONALD MILEAGE/CELL EXP SEPT 10/11/01 $30.13
TOTAL FOR SWANDBY, DONALD $125.34
31399 THORPE DISTRIBUTIN 10/11/01 237301 $2,682.20
31399 THORPE DISTRIBUTIN 10/11/01 237301 $23.75
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR THORPE DISTRIBUTING COMPA $2,705.95
31400 TONKA BAY-CITY OF OCT RENT 10/11/01 $1,175.00
31400 TONKA BAY-CITY OF SPRINKLER SYSTEM -PW 10/11/01 $300.00
TOTAL FOR TONKA BAY.CITY OF $1,475.00
31401 UNITED CONSTRUCTIO REF PERMIT FEE-6105 CHESTNUT 10/11/01 $4.76
31401 UNITED CONSTRUCTIO REF PERMIT FEE-6105 CHESTNUT 10/11/01 $50.00
TOTAL FOR UNITED CONSTRUCTION INC $54.76
31402 WASTE MANAGEMENT OCT SVC 10/11/01 0186138-159 $100.61
31402 WASTE MANAGEMENT OCT SVC 10/11/01 0186139-159 $232.00
31402 WASTE MANAGEMENT OCT SVC 10/11/01 0186157-159 $63.37
TOTAL FOR WASTE MANAGEMENT $395.98
31405 ADVANCED IMAGING S MONTHLY SVC CONTR 10/17/01 005261 $150.00
TOTAL FOR ADVANCED IMAGING SOLUTIONS INC $150.00
31406 ANDERSON, KRISTI B. 1 ST HALF OCT SVCS 10/17/01 $120.00
31406 ANDERSON, KRISTI B. 1ST HALF OCT SVCS 10/17/01 $120.00
TOTAL FOR ANDERSON, KRISTI B. $240.00
31407 DJ'S MUNICIPAL SUPP VESTS 10/17/01 4146 $73.50
TOTAL FOR DJ'S MUNICIPAL SUPPLY INC $73.50 .
31408 EAGLE CREST HOMES LANDSCAPE ESCROW REFUND 10/17/01 $16,000.00
TOTAL FOR EAGLE CREST HOMES INC $16,000.00
31409 EAST SIDE BEVERAGE 10/17/01 145367 $38.00
31409 EAST SIDE BEVERAGE 10/17/01 145367 $1,601.90
31409 EAST SIDE BEVERAGE 10/17/01 145368 $998.25
TOTAL FOR EAST SIDE BEVERAGE COMPAN $2,638.15
31410 EXCELSIOR FLORIST FLOWERS FOR MAYOR'S MOTHER 10/17/01 $63.90
TOTAL FOR EXCELSIOR FLORIST $63.90
31411 FIL TERFRESH 10/17/01 55508 $81.00
31411 FIL TERFRESH 10/17/01 55509 $59.98
TOTAL FOR FILTERFRESH $140.98
31412 HEALTHPARTNERS OCT DENTAL PREM 10/17/01 15331920 $421.36
31412 HEAL THPARTNERS OCT DENTAL PREM 10/17/01 15331920 $24.04
31412 HEALTH PARTNERS OCT DENTAL PREM 10/17/01 15331920 $48.08
31412 HEAL THPARTNERS OCT DENTAL PREM 10/17/01 15331920 $48.08
31412 HEAL THP ARTNERS OCT DENTAL PREMIUM 10/17/01 15331920C ($69.28) .
TOTAL FOR HEALTHPARTNERS $472.28
31413 INTERNATIONAL CONF ANNUAL DUES 10/17/01 64n53 $85.00
TOTAL FOR INTERNATIONAL CONFERENCE $85.00
31414 KAR PRODUCTS MISC PARTS 10/17/01 691864 $303.89
TOTAL FOR KAR PRODUCTS $303.89
31415 LIGHTLY EPICUREAN 9/18 PL COMM DINNER 10/17/01 2716 $60.44
TOTAL FOR LIGHTLY EPICUREAN $60.44
31416 MARLIN'S TRUCKING 10/17/01 9872/9907 $40.50
31416 MARLIN'S TRUCKING 10/17/01 9872/9907 $40.50
31416 MARLIN'S TRUCKING 10/17/01 9873/9908 $72.90
31416 MARLIN'S TRUCKING 10/17/01 9873/9908 $72.90
31416 MARLIN'S TRUCKING 10/17/01 9874/9909 $28.80
31416 MARLIN'S TRUCKING 10/17/01 9874/9909 $28.80
TOTAL FOR MARLIN'S TRUCKING $284.40
31417 MCLEOD USA 10/17/01 9862323 $52.35
31417 MCLEOD USA 10/17/01 9862323 $105.21
31417 MCLEOD USA 10/17/01 9862323 $111.33
Check # Vender Name Description Check Date Invoice # Amount
31417 MCLEOD USA 10/17/01 9862323 $111.33
31417 MCLEOD USA 10/17/01 9862323 $111.38
31417 MCLEOD USA 10/17/01 9862323 $111.91
31417 MCLEOD USA 10/17/01 9862323 $157.66
31417 MCLEOD USA 10/17/01 9862323 $544.53
TOTAL FOR MCLEOD USA $1,305.70
31418 MEDINA ELECTRIC INC REPR DAMAGED CONDUCTORS-BL 10/17/01 2279 $284.00
TOTAL FOR MEDINA ELECTRIC INC $284.00
31419 PETTY CASH EXCELSIOR CHAMBER DINNER 10/17/01 $10.00
TOTAL FOR PETTYCASH $10.00
31420 QUALITY WINE & SPIRI 10/17/01 042027-00 ($101.00)
31420 QUALITY WINE & SPIRI 10/17/01 043786-00 $271.10
31420 QUALITY WINE & SPIRI 10/17/01 043787-00 $662.95
31420 QUALITY WINE & SPIRI 10/17/01 043799-00 $1,231.43
TOTAL FOR QUALITY WINE& SPIRITS CO $2,064.48
31421 QUEST 10/17/01 $99.05
31421 QUEST 10/17/01 $261.99
TOTAL FOR QUEST $361.04
. 31422 THORPE DISTRIBUTIN 10/17/01 240023 $12.55
31422 THORPE DISTRIBUTIN 10/17/01 240023 $2,485.15
TOTAL FOR THORPE DISTRIBU11NG COMPA $2,497.70
31423 XCEL ENERGY 10/17/01 0074-000-16 $7.77
31423 XCEL ENERGY 10/17/01 0191-308-36 $31.08
31423 XCEL ENERGY 10/17/01 0208-203-56 $63.52
31423 XCEL ENERGY 10/17/01 0234-748-37 $7.39
31423 XCEL ENERGY 10/17/01 0640-202-56 $10.35
31423 XCEL ENERGY 10/17/01 0675-505-16 $16.58
31423 XCEL ENERGY 10/17/01 0942-567-36 $36.43
31423 XCEL ENERGY 10/17/01 1350-001-36 $11.13
31423 XCEL ENERGY 10/17/01 1541-203-60 $7.06
31423 XCEL ENERGY 10/17/01 1641-408-36 $57.31
31423 XCEL ENERGY 10/17/01 1776-835-20 $11.89
31423 XCEL ENERGY 10/17/01 2052-902-66 $13.89
31423 XCEL ENERGY 10/17/01 2095-300-56 $1,650.17
. 31423 XCEL ENERGY 10/17/01 2325-902-36 $40.81
31423 XCEL ENERGY 10/17/01 2397-003-96 $8.32
TOTAL FOR XCEL ENERGY $1,973.70
31424 BELLBOY BAR SUPPLY 10/23/01 34651800 $103.94
31424 BELLBOY BAR SUPPLY 10/23/01 34652000 $221.07
31424 BELLBOY BAR SUPPLY 10/23/01 34674000 ($19.24)
TOTAL FOR BELLBOY BAR SUPPLY $305.77
31425 BELLBOY CORPORATI 10/23/01 22264200A $0.80
31425 BELLBOY CORPORATI 10/23/01 22304500 $326.91
31425 BELLBOY CORPORATI 10/23/01 22332400 $50.00
31425 BELLBOY CORPORA TI 10/23/01 22354800 $357.55
31425 BELLBOY CORPORATI 10/23/01 22354900 $166.95
31425 BELLBOY CORPORATI 10/23/01 22355000 $291.10
31425 BELLBOY CORPORATI 10/23/01 22361000 ($187.25)
TOTAL FOR BELLBOY CORPORATION $1,006.06
31426 BIFFS, INC. SEPT SVC 1 0/23/01 W142166-17 $758.60
TOTAL FOR BIFFS,INC. $758.60
31427 CULLIGAN BOTTLED W 10/23/01 091208 $24.55
Check # Vender Name Description Check Date Invoice # Amollnt
TOTAL FOR CULLIGAN BOTTLED WATER $24.55
31428 DAY DISTRIBUTING 10/23/01 151106 $519.30
31428 DAY DISTRIBUTING 10/23/01 151433 $420.50
31428 DAY DISTRIBUTING 1 0/23/01 151434 $797.65
31428 DAY DISTRIBUTING 10/23/01 151889 $635.45
31428 DAY DISTRIBUTING 1 0/23/01 152228 $574.15
31428 DAY DISTRIBUTING 1 0/23/01 152229 $475.60
TOTAL FOR DAY DISTRIBUTING $3,422.65
31429 DOCUMENT RESOURC UTILITY BILLS 1 0/23/01 0118818 $307.90
31429 DOCUMENT RESOURC UTILITY BILLS 1 0/23/01 0118818 $1,231.63
31429 DOCUMENT RESOURC UTILITY BILLS 10/23/01 0118818 $1,231.63
31429 DOCUMENT RESOURC UTILITY BILLS 10/23/01 0118818 $307.90
TOTAL FOR DOCUMENT RESOURCES $3,079.06
31430 EARL F. ANDERSEN, IN STREET SIGNS-WT LIMIT 10/23/01 0043305-IN $215.82
TOTAL FOR EARL F. ANDERSEN, INC. $215.82
31431 EAST SIDE BEVERAGE 10/23/01 147605 $1,219.45
31431 EAST SIDE BEVERAGE 10/23/01 148281 $28.50
31431 EAST SIDE BEVERAGE 1 0/23/01 148281 $1,279.85
31431 EAST SIDE BEVERAGE 10/23/01 148282 $44.20 .
31431 EAST SIDE BEVERAGE 1 0/23/01 148282 $1,232.20
31431 EAST SIDE BEVERAGE 10/23/01 150520 $921.15
TOTAL FOR EAST SIDE BEVERAGE COMPAN $4,725.35
31432 EVANGELINE SPECIAL STREET SIGN LETTERS 1 0/23/0 1 117584 $135.81
TOTAL FOR EVANGELINE SPECIALTIES $135.81
31433 EXCELSIOR FIRE DIST 4TH OTR FIRE SVCS 10/23/01 $60,079.75
TOTAL FOR EXCELSIOR FIRE DISTRICT $60,079.75
31434 EXCELSIOR-CITY OF 3RD OTR WATER 1 0/23/01 $2,668.44
31434 EXCELSIOR-CITY OF 3RD OTR OAK ST SIGNAL 10/23/01 $136.26
TOTAL FOR EXCELSIOR-CITY OF $2,804.70
31435 GRIGGS, COOPER & C 10/23/01 438122 $588.19
31435 GRIGGS, COOPER & C 1 0/23/01 438123 $1,369.63
31435 GRIGGS, COOPER & C 10/23/01 438127 $461.49
31435 GRIGGS, COOPER & C 10/23/01 438128 $968.04
31435 GRIGGS, COOPER & C 10/23/01 438142 $411.60 .
31435 GRIGGS, COOPER & C 10/23/01 438143 $993.72
31435 GRIGGS, COOPER & C 10/23/01 441728 $1,686.92
31435 GRIGGS, COOPER & C 10/23/01 441729 $941.55
31435 GRIGGS, COOPER & C 10/23/01 441733 $488.03
31435 GRIGGS, COOPER & C 10/23/01 441734 $41.07
31435 GRIGGS, COOPER & C 10/23/01 441735 $1,389.60
31435 GRIGGS, COOPER & C 10/23/01 441746 $1,252.13
31435 GRIGGS, COOPER & C 10/23/01 441747 $950.13
TOTAL FOR GRIGGS, COOPER & COMPANY $11,542.10
31436 HARD RIVES, INC PV #2 HWY 7/41 10/23/01 $418,470.98
TOTAL FOR HARDRIVES,INC $418,470.98
31437 HOISINGTON/KOEGLE SHOREWOOD VISION PROJ 10/23/01 $572.00
TOTAL FOR HOISINGTON/KOEGLER GROUP $572.00
31438 HONEYWELL PROTECT ALARM MONITORING 11/01 - 4/02 1 0/23/0 1 1601HB449 $223.00
TOTAL FOR HONEYWELL PROTECTION SERV $223.00
31439 INTELLIGENT PRODUC MUTT MITTS 10/23/01 CC5406 $242.76
TOTAL FOR INTELLIGENT PRODUCTS INC $242.76
Check # Vender Name Description Check Date Invoice # Amount
31440 JIM HATCH SALES CO. SHOVEUBROOM/LUTE HEADS 1 0/23/01 2761 $84.35
TOTAL FOR JIM HATCH SALES CO. $84.35
31442 JOHNSON BROS L1au 1 0/23/01 1307874 $300.30
31442 JOHNSON BROS uau 1 0/23/01 1307874 $656.43
31442 JOHNSON BROS uau 10/23/01 1307875 $536.45
31442 JOHNSON BROS uau 10/23/01 1307875 $197.00
31442 JOHNSON BROS L1au 1 0/23/01 1307876 $28.95
31442 JOHNSON BROS uau 10/23/01 1307876 $985.89
31442 JOHNSON BROS uau 1 0/23/01 1307880 $53.50
31442 JOHNSON BROS L1au 10/23/01 1307880 $188.50
31442 JOHNSON BROS uau 1 0/23/01 1307881 $602.93
31442 JOHNSON BROS uau 10/23/01 1308131 $99.00
31442 JOHNSON BROS L1au 10/23/01 1308132 $188.00
31442 JOHNSON BROS uau 1 0/23/01 1308133 $188.00
31442 JOHNSON BROS L1au 1 0/23/01 1308134 $91.05
31442 JOHNSON BROS uau 10/23/01 1308135 $256.55
31442 JOHNSON BROS L1au 10/23/01 1308137 $66.20
31442 JOHNSON BROS uau 10/23/01 1308887 $57.90
31442 JOHNSON BROS uau 1 0/23/01 1310844 $475.17
. 31442 JOHNSON BROS uau 10/23/01 1310844 $1,217.50
31442 JOHNSON BROS uau 10/23/01 1310845 $1,301.84
31442 JOHNSON BROS uau 10/23/01 1310845 $2,302.60
31442 JOHNSON BROS uau 1 0/23/01 1310847 $1,030.18
31442 JOHNSON BROS LlaU 1 0/23/01 1310847 $1,064.50
31442 JOHNSON BROS uau 10/23/01 170981 ($20.80)
31442 JOHNSON BROS uau 10/23/01 170982 ($20.80)
31442 JOHNSON BROS uau 10/23/01 170983 ($20.80)
31442 JOHNSON BROS uau 10/23/01 172161 ($8.10)
31442 JOHNSON BROS uau 10/23/01 172162 ($6.20)
31442 JOHNSON BROS uau 1 0/23/01 172345 ($6.20)
31442 JOHNSON BROS uau 1 0/23/01 172346 ($2.71)
31442 JOHNSON BROS uau 10/23/01 172949 ($33.81 )
TOTAL FOR JOHNSON BROS LIQUOR CO. $11,769.02
31443 LARKIN, HOFFMAN, DA GENERAL MATTERS 10/23/01 389407 $1,750.00
31443 LARKIN, HOFFMAN, DA PUBLIC WORK MATTERS-METRICO 10/23/01 389408 $62.50
. 31443 LARKIN, HOFFMAN, DA CUB FOODS 1 0/23/01 389409 $768.00
31443 LARKIN, HOFFMAN, DA SMITHTOWN WOODS 10/23/01 389409 $112.00
31443 LARKIN, HOFFMAN, DA RUSSELL VARIANCE 10/23/01 389409 $112.00
31443 LARKIN, HOFFMAN, DA MISC 10/23/01 389409 $17.50
31443 LARKIN, HOFFMAN, DA J AKINS 1 0/23/01 389409 $896.00
31443 LARKIN, HOFFMAN, DA CITY/GIDEONS V ELLERS OUTDOD 10/23/01 389410 $216.40
31443 LARKIN, HOFFMAN, DA R JOHNSON ET AL V CITY ET AL 10/23/01 389411 $112.50
31443 LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION 10/23/01 389412 $1,044.07
31443 LARKIN, HOFFMAN, DA PHOSPHORUS FERTILIZER 1 0/23/01 389413 $3,425.50
31443 LARKIN, HOFFMAN, DA OSM FILE/DOC RECOVERY 10/23/01 389414 $37.50
31443 LARKIN, HOFFMAN, DA SEDA 10/23/01 389415 $428.75
31443 LARKIN, HOFFMAN, DA ORGANIZED COLLECTION 10/23/01 389416 $425.00
31443 LARKIN, HOFFMAN, DA LCEC 10/23/01 389417 $562.50
31443 LARKIN, HOFFMAN, DA PUBLIC SAFETY FACILITY 10/23/01 389418 $250.00
31443 LARKIN, HOFFMAN, DA PERSONNEL MATTERS-Ua HANDB 1 0/23/01 389688 $130.00
31443 LARKIN, HOFFMAN, DA PERSONNEL MATTERS-Ua HANDB 10/23/01 389688 $130.00
31443 LARKIN, HOFFMAN, DA PERSONNEL MATTERS-Ua HANDB 10/23/01 389688 $130.00
TOTAL FOR LARKIN, HOFFMAN, DALY... $10,610.22
31444 MARK VII 10/23/01 329624 $1,383.10
31444 MARK VII 1 0/23/01 329625 $35.40
Check # Vender Name Description Check Date Invoice # Amount
31444 MARK VII 10/23/01 329631 $2,042.15
31444 MARK VII 10/23/01 329633 $827.10
31444 MARK VII 10/23/01 332131 $304.20
31444 MARK VII 10/23/01 332132 $23.40
31444 MARK VII 10/23/01 332141 $280.29
31444 MARK VII 10/23/01 332144 $404.20
31444 MARK VII 10/23/01 332145 $33.00
31444 MARK VII 10/23/01 332146 $11.70
31444 MARK VII 10/23/01 332147 $22.00
TOTAL FOR MARK VII $5,366.54
31445 METRO COUNCIL ENVI NOVEMBER WASTEWATER 1 0/23/01 0000728461 $53,780.47
TOTAL FOR METRO COUNCIL ENVIRONMENT $53,780.47
31446 MINNESOTA DEPT OF 3RD OTR 2001 CONNECTION FEES 1 0/23/01 $1,525.00
TOTAL FOR MINNESOTA DEPT OF HEALTH $1,525.00
31447 MTI DISTRIBUTING CO TORO MOWER WHEELS 1 0/23/0 1 107854-00 $95.33
TOTAL FOR MTI DISTRIBUTING COMPANY $95.33
31448 MUNITECH, INC. NOVEMBER SVC 1 0/23/01 7767 $5,525.00
31448 MUNITECH, INC. NOVEMBER SVC 1 0/23/01 7767 $2,975.00
TOTAL FOR MUNITECH,INC. $8,500.00 .
31449 NAVARRE TRUE VALU EXHAUST FAN BELTS 1 0/23/01 89372 $26.81
TOTAL FOR NAVARRE TRUE VALUE $26.81
31450 NORTH STAR ICE 1 0/23/01 55128308 $50.40
31450 NORTH STAR ICE 1 0/23/01 55128309 $85.80
31450 NORTH STAR ICE 1 0/23/01 55128310 ($8.80)
TOTAL FOR NORTH STAR ICE $127.40
31451 OFFICE DEPOT 10/23/01 140120693-0 $92.27
31451 OFFICE DEPOT 10/23/01 140551151-0 $166.85
TOTAL FOR OFFICE DEPOT $259.12
31452 ORONO, CITY OF AUG/SEPT/OCT ANIMAL CONTROL 10/23/01 1150-01 $4,443.75
TOTAL FOR ORONO, CITY OF $4,443.75
31453 PAUSTIS WINE COMPA 10/23/01 158730 $504.00
31453 PAUSTIS WINE COMPA 1 0/23/01 158731 $762.00
31453 PAUSTIS WINE COMPA 1 0/23/01 158732 $691.00
TOTAL FOR PAUSTIS WINE COMPANY $1,957.00 .
31454 PHILLIPS WINE & SPIRI 10/23/01 3243622 ($122.20)
31454 PHILLIPS WINE & SPIRI 10/23/01 761277 $200.08
31454 PHILLIPS WINE & SPIRI 10/23/01 761278 $815.82
31454 PHILLIPS WINE & SPIRI 10/23/01 763557 $84.15
31454 PHILLIPS WINE & SPIRI 10/23/01 763557 $593.65
31454 PHILLIPS WINE & SPIRI 10/23/01 763558 $124.25
31454 PHILLIPS WINE & SPIRI 10/23/01 763559 $195.68
31454 PHILLIPS WINE & SPIRI 10/23/01 763559 $929.30
31454 PHILLIPS WINE & SPIRI 10/23/01 763561 $223.35
31454 PHILLIPS WINE & SPIRI 10/23/01 763561 $270.80
TOTAL FOR PHILLIPS WINE & SPIRITS $3,314.88
31455 POTTS, KENNETH N. SEPT PROSECUTIONS 10/23/01 $1,608.33
TOTAL FOR POTTS, KENNETH N. $1,608.33
31456 SAM'S CLUB 1 0/23/01 $137.79
31456 SAM'S CLUB 10/23/01 $109.64
31456 SAM'S CLUB 1 0/23/01 $15.00
31456 SAM'S CLUB 1 0/23/01 $10.64
31456 SAM'S CLUB 1 0/23/01 $10.64
Check # Vender Name Description Check Date Invoice # Amonnt
31456 SAM'S CLUB 1 0/23/0 1 $10.64
31456 SAM'S CLUB 1 0/23/01 $7.79
31456 SAM'S CLUB 1 0/23/0 1 $7.79
31456 SAM'S CLUB 1 0/23/01 $7.79
TOTAL FOR SAM'S CLUB $317.72
31457 SHOREWOOD TRUE Y 1 0/23/01 44732 $15.28
TOTAL FOR SHORE WOOD TRUE VALUE $15.28
31458 SO LK MTKA POLICE D COURT OT JUL-SEP 10/23/01 $214.55
31458 SO LK MTKA POLICE D NOY MONTHLY BUDGET 10/23/01 $44,902.67
TOTAL FOR SO LK MTKA POLICE DEPT $45,117.22
31459 THORPE DISTRIBUTIN 1 0/23/01 092801C ($63.00)
31459 THORPE DISTRIBUTIN 1 0/23/01 240182 $2,492.25
31459 THORPE DISTRIBUTIN 10/23/01 240699 $15.95
31459 THORPE DISTRIBUTIN 1 0/23/01 240699 $3,710.40
31459 THORPE DISTRIBUTIN 10/23/01 240700 $131.60
31459 THORPE DISTRIBUTIN 10/23/01 240731 $1,299.05
31459 THORPE DISTRIBUTIN 10/23/01 240860 $2,273.25
31459 THORPE D1STRIBUTIN 10/23/01 241284 $44.80
. 31459 THORPE DISTRIBUTIN 10/23/01 241284 $253.65
31459 THORPE DISTRIBUTIN 10/23/01 241373 $11.20
31459 THORPE DISTRIBUTIN 1 0/23/0 1 241373 $1,797.50
TOTAL FOR THORPE DISTRIBUTING COMPA $11,966.65
31460 TONKA BAY-CITY OF 3RD OTR WATER/SEWER 1 0/23/01 $249.00
31460 TONKA BAY-CITY OF 3RD OTR WATER/SEWER 1 0/23/01 $380.29
31460 TONKA BAY-CITY OF TB L10 CIGARETTE L1C 2002 1 0/23/01 $50.00
31460 TONKA BAY-CITY OF 3RD OTR WATER/SEWER 1 0/23/01 $97.90
TOTAL FOR TONKA BAY-CITY OF $777.19
31461 TWIN CITY STRIPING CITY STREETS STRIPING 1 0/23/01 2921 $6,265.36
TOTAL FOR TWIN CITY STRIPING $6,265.36
31462 TWIN CITY WATER CLI BACTERIA ANALYSIS - SEPT 10/23/01 7982 $60.00
TOTAL FOR TWIN CITY WATER CLINIC $60.00
31463 UNUM LIFE INSURANC NOY L TO PREMIUMS 1 0/23/01 $221.09
31463 UNUM LIFE INSURANC NOY L TO PREMIUMS 1 0/23/01 $20.25
31463 UNUM LIFE INSURANC NOY L TD PREMIUMS 1 0/23/01 $21.88
. 31463 UNUM LIFE INSURANC NOY L TD PREMIUMS 1 0/23/01 $22.18
TOTAL FOR UNUM LIFE INSURANCE CO $285.40
31464 WINE COMPANY (THE) 1 0/23/01 066415 $226.70
31464 WINE COMPANY (THE) 1 0/23/01 66416 $123.00
TOTAL FOR WINE COMPANY (THE) $349.70
31465 WINE MERCHANTS 1 0/23/01 47844 $423.50
31465 WINE MERCHANTS 10/23/01 47845 $550.50
31465 WINE MERCHANTS 10/23/01 47846 $307.50
TOTAL FOR WINE MERCHANTS $1,281.50
31466 WM. MUELLER & SONS 1 0/23/01 47155 $776.06
31466 WM. MUELLER & SONS 1 0/23/01 47343 $1,337.40
31466 WM. MUELLER & SONS 1 0/23/01 47445 $529.57
31466 WM. MUELLER & SONS 1 0/23/01 47446 $663.58
31466 WM. MUELLER & SONS 10/23/01 47729 $1,327.15
31466 WM. MUELLER & SONS 1 0/23/01 47915 $321.10
31466 WM. MUELLER & SONS 1 0/23/01 47916 $1,442.69
31466 WM. MUELLER & SONS 10/23/01 48090 $221.65
31466 WM. MUELLER & SONS 10/23/01 48091 $217.29
Check # Vender Name
31466
31466
31466
31466
31466
31466
31467
31467
31467
31467
31467
31467
31467
31467
31467
31467
31468
31468
31468
31468
31468
31468
31468
31468
31468
31468
31468
31468
31468
31468
Description
Check Date lnvoice #
WM. MUELLER & SONS 10/23/01
WM. MUELLER & SONS 10/23/01
WM. MUELLER & SONS 10/23/01
WM. MUELLER & SONS 10/23/01
WM. MUELLER & SONS 10/23/01
WM. MUELLER & SONS 10/23/01
TOTAL FOR WM. MUELLER & SONS, INC.
WSB AND ASSOCIATE MISC PROJECT OBSERVATION 10/23/01
WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE 10/23/01
WSB AND ASSOCIATE WOODHAVEN WELL REHAB STUDY 10/23/01
WSB AND ASSOCIATE OUR SAVIORS SITE PLAN REVIEW 10/23/01
WSB AND ASSOCIATE SMITHTOWN RD OVERLAY 10/23/01
WSB AND ASSOCIATE SMITHTOWN WOODS 10/23/01
WSB AND ASSOCIATE GLEN RD STORMWATER PLAN 10/23/01
WSB AND ASSOCIATE BISHOP PROPERTY-FIRE DISTR SU 10/23/01
WSB AND ASSOCIATE TH 7/41 CONSTR ADMIN 10/23/01
WSB AND ASSOCIATE LAKE LINDEN PRELIM DESIGN 10/23/01
TOTAL FOR WSB AND ASSOCIA TES
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
XCEL ENERGY
1 0/23/01
1 0/23/01
1 0/23/01
1 0/23/01
10/23/01
1 0/23/01
10/23/01
1 0/23/01
10/23/01
1 0/23/01
1 0/23/01
1 0/23/01
1 0/23/01
1 0/23/01
TOTAL FOR XCEL ENERGY
TOTAL CHECKS
48185
48281
48378
48490
48607
48741
01074-000-2
01074-483-0
01074-490-1
01074-571-0
01074-583-0
01074-624-0
01074-632-0
01074-647-0
01122-114-0
01370-001-0
0145-009-26
0326-600-56
0408-607-95
0615-308-36
0677-702-26
1285-101-66
1351-508-06
1373-808-26
1440-708-46
1564-303-36
1605-305-56
1724-866-54
1732-704-10
2001-503-26
Amount
$386.51
$440.80
$546.58
$82.29
$439.16
$886.07
$9,617.90
$536.00
$1 ,444.50
$286.00
$1,620.00
$396.00
$2,834.63
$1,127.00
$589.50
$5,165.53
$328.00
$14,327.16
$18.07
$41 .24
$58.86
$3.14
$547.52
$15.86
$189.85
$7.98
$167.46
$7.70
$92.12
$72.76
$2,406.03
$15.17
$3,643.76
$802,157.86
.
.
PAYROLL APPROVALS
For 10/22/01 Council Meeting
.
")
Prepared by: ..../
. Cat erine El~e: ~ Ac~ou.ntant
RevIewed by: L~
Bonnie Burton, Finance Direc r
~
Approved by:
Craig Da
.
Date: ) (J - /f--O J
Date:
Date:
/o(;@/t;/
/CltB/;/
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
ll76 BURTON BONNIE M 1,789.21 10/9/0 I
ll77 DAVIS CHARLES S 1,015.57 10/9/0 I
1178 EISCHENS JAMES E 785.26 10/9/01
ll79 ELKE CATHERINE M 804.64 10/9/01
ll80 FASCHING PATRICIA L 781.67 10/9/01
1181 GROUT TWILA R 891.07 10/9/01
ll82 HELLING PAMELA J 276.21 10/9/0 I
ll83 JOHNSON DENNIS D 1,042.19 10/9/01
ll84 LUGOWSKI JOSEPH P 1,003.71 10/9/01
1185 MASON BRADLEY J 1,027.82 10/9/0 I
ll86 MOORE JULIE K 103.88 10/9/01
ll87 NICCUM LAWRENCE A 5,199.61 10/9/01
ll88 NIELSEN BRADLEY J 1,045.86 10/9/01
ll89 PANCHYSHY JEAN M 1,017.89 10/9/0 I .
ll90 PAZANDAK JOSEPH E 1,412.15 10/9/01
1191 RANDALL DANIEL J 1,091.46 10/9/0 I
ll92 SCHMID CHRISTOPHER E 584.31 10/9/01
1193 SCHNEEWIN JACQUELYN K 958.56 10/9/01
1194 STARK BRUCE H 930.63 10/9/0 I
1195 SWANDBY DONALD R 1,187.14 10/9/01
1196 ZAVADA MITCHELL C 752.48 10/9/01
216957 BROWN LAWRENCE A 1,808.64 ]0/9/01
216958 DAWSON CRAIG W 1,316.63 10/9/01
216959 DUFFY DA VID C 192.79 10/9/01
216960 HELGESEN PATRICIA R 759.27 10/9/01
216961 HIRSCH DANA M 96.67 10/9/01
216962 KARELS PAUL C 156.99 10/9/01 .
216963 LATTERNER SUSAN M 332.48 10/9/0 I
216964 MARRON RUSSELL R 40.10 10/9/01
216965 MOTTER BROOKE A 267.20 10/9/01
216966 SWECKER LANCE M 291.92 10/9/01
216967 SWECKER MARY 3]6.71 10/9/01
216968 THURSTON DOROTHY M 146.73 10/9/01
216969 WALES MELISSA L 167.94 10/9/01
216970 WANNINGER NICHOLE C 110.76 10/9/01
Total of Checks $29,706.15
Monday, October 08, 2001
Page 1 of 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works ~
October 4,2001
FROM:
.
DATE:
RE: Resolution Accepting Change Order 1, Trunk Highway 7 and 41 Reconstruction
Project, S.P. 1008-58
Attachment 1 is the Change Order for the Trunk Highway 7 and 41 Reconstruction Project.
This change incorporates additional pay items that were not in the original contract. These items and
corresponding amounts are indicated in Table 1. While the City is the administrator of the
construction dollars, it is noted that these items are attributed to the State's portion of the project,
and does not impact the City of Shore wood's project costs.
. Item Ouantitv Unit Price Amount
Adjust Gate Valve 3.0 $ 220.00 $ 660.00
Adjust Hydrant 1.0 $ 935.00 $ 935.00
Insulate Watermain 50.0 sq. m $ 33.00 $ 1,650.00
Total $ 3,245.00
Table 1
Recommendation:
Staff is recommending that the attached Resolution which accepts Change Order 1 for the Trunk
Highway 7 and 41 Reconstruction Project, S.P. 1008-58. A resolution is attached for your
consideration.
ft
'o.J PRINTED ON RECYCLED PAPER
#3/3
CITY OF SHOREWOOD
RESOLUTION NO. 01 -
A RESOLUTION APPROVING A CHANGE ORDER 1
FOR THE TRUNK HIGHWAY 7 & 41 RECONSTRUCTION PROJECT,
CITY PROJECT NO. 98-05, S.P. 1008-58 (T.H. 41=12), S.A.P. 206-010-04
WHEREAS, on July 23rd, 2001 the City of Shore wood entered into a contract for
construction with Hardrives, Inc. for the Trunk Highway 7 & 41 Reconstruction Project,
City Project No. 98-05; and
WHEREAS, Hardrives, Inc. has prepared Supplemental Work Orders 1 and 2,
attached hereto as Exhibit A and Exhibit B, for additional work outside of the original
contract; and
WHEREAS, the City Engineer has reviewed said Supplemental Work Orders 1
and 2 and found them to be necessary to complete the project.
NOW, THEREFORE BE IT RESOLVED by the City of Shore wood to approve
Change Order Number 1 with Hardrives, Inc., that incorporates services outlined in
Supplemental Work Orders 1 and 2, attached hereto as Exhibits A and B.
ADOPTED by the City Council of the City of Shorewood this 22nd day of
October, 2001.
WOODY LOVE, MAYOR
ATIEST:
CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR
.
.
STATE OF MINNESOTA
t"DEPARTMENT OF TRANSPORTATION
Page 1 of 1
~
WORK ORDER NO.1
Contractor: Hardrives Inc.
14475 Quiram Drive
Rogers, MN 55374-9461
S.P. 1008-58
City Project No. 1122.00
Location: In Hennepin and Carver Counties at
the intersection of T.H. 7 and T.H. 41
In accordance with the terms of the contract, you are hereby authorized and
instructed to do the work described herein.
Work to be completed:
The Contractor shall provide all equipment, materials and labor necessary to
adjust three watermain gate valves and adjust one hydrant because of changes in
grade due to the reconstruction of T.H. 41
All work will be done in accordance with the pertinent portions of the Special
Provisions, the Plan, Mn/DOT Standard Specifications, all municipal codes and as
~rected by the Engineer.
PaYment for this work will be at the Negotiated Unit Prices as shown in the
Estimate of Costs.
Estimate of Costs
Increase - Neqotiated Unit Price
Unit
Item No. Desc,riotion Unit Ouantity Price Amount
2504.602 Adjust Gate Valve Each 3.0 $220.00 $ 660.00
2504.602 Adjust Hydrant Each 1.0 $935.00 $ 935.00
Total Increase this Work Order $1,595.00
Group No. 01 - 100%
Number of attached sheets: None
~ect on Contract Time: Contract time will not be revised except as
provided under the Contract Provisions of Mn/DOT
Specifications 1806.
Th~orewood recommends for approval:
By~41f -= Date:
c; - '27 - 0 )
Accepted by:
Issued by:
Hardrives Inc.
~.d~
Mn
Date:
S-ep......-: 26 21?0/
./
Date:
cc: Resident Office File
Exhibit A
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
Page 1 of 1
.#
WORK ORDER NO.2
..
Contractor: Hardrives Inc.
14475 Quiram Drive
Rogers, MN 55374-9461
S.P. 1008-58
City Project No. 98-05
Location: In Hennepin and Carver Counties at
the intersection of T.H. 7 and T.H. 41
In accordance with the terms of the contract, you are hereby authorized and
instructed to do the work described herein.
Work to be completed:
The Contractor shall provide all equipment, materials and labor necessary to
place 100 mm polystyrene insulation at the locations where the new storm sewer
crosses the inplace watermain.
All work will be done in accordance with all applicable Special Provisions, the
Plan, Mn/DOT Standard Specifications, all municipal codes and as directed by .
Engineer.
Payment for this work will be at the Negotiated Unit Price as shown in the
Estimate of Costs.
Estimate of Costs
Increase - Neqotiated Unit Price
Item No. Description
Unit
Unit
Ouantity Price
Amount
2504.604 100 mm Polystyrene
Insulation
m2
50.0
$33.00 $1.650.00
Group No. 01 - 100%
Number of attached sheets: None
Total Increase this Work Order
$1,650.00
Effect on Contract Time: Contract time will not be revised except as
provided under the Contract Provisions of
Specifications 1806.
.
Mn/DOT
Th~ O~f ShO~Od recommends
By' ./1 ~
-
Accepted by:
for approval:
Date:
/p. 04---(/ J
Hardrives Inc.
Issued by:
l~/d_
Mn/DOT'~~ < rY
Date: /tl-C;!-C/
Date:
cc: Resident Office File
Exhibit B
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE: October 16,2001
. TO: Mayor and City Council Members
FROM: Jean Panchyshyn, Deputy Clerk
RE: Tobacco Licenses for 2002
This Resolution issues the annual license for the sale of tobacco products in seven establishments
in Shorewood. The current licenses expire on October 31, 2001. This license period is from
November 1,2001 to October 31, 2002.
One license holder from last year is not renewing. This is the Total Gas Station at 5680 County
Road 19, which is currently closed for business. If the business reopens in the future and plans
to sell tobacco products, a new license will be issued at that time.
.
Staff Recommendation
Staff recommends approval of the Resolution issuing licenses to retailers to sell tobacco
products.
ft
t.J PRINTED ON RECYCLED PAPER
#3C
CITY OF SHOREWOOD
RESOLUTION NO. 01-
A RESOLUTION APPROVING LICENSES TO RETAILERS
TO SELL TOBACCO PRODUCTS
WHEREAS, the Shorewood City Code, Sections 302 and 1301 provide for the licensing of the
sale of tobacco products in the City; and
WHEREAS, said Code provides that an applicant shall complete an application, and shall pay a
licensing fee; and
WHEREAS, the following applicants have satisfactorily completed an application and paid the
appropriate fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
That a License for the sale of tobacco products be issued for a term of one year, from November
1, 2001 to October 31, 2002 consistent with the requirements and provisions of Chapter 302 of
the Shorewood City Code, to the following applicants:
.
Applicant
Address
Shorewood Liquor Store #1
Shorewood Liquor Store #2
Snyder Drug Store
American Legion
Driskills
Oasis Market
Holiday Gas Station
19905 Highway 7
23730 Highway 7
23620 State Highway 7
24450 Smithtown Road
23750 Highway 7
24365 Smithtown Road
19955 Highway 7
ADOPTED by the City Council of the City of Shorewood this 22nd day of October, 2001.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
October 17, 2001
.
TO:
Honorable Mayor and Councilmembers
Craig W. Dawson, City Administrator "
Bonnie Burton, Finance Director ~
FROM:
RE:
Enterprise Budget Work-session Date
The City Council is requested to set the date for the Enterprise Budget work-session. The
purpose of the work-session is to review the budgets for the sewer, water, and liquor store
funds, also known as the Enterprise Funds.
Staff recommends that the work-session be scheduled immediately following the
November 5,2001 council meeting. A simple motion is all that is required to set this
date, if this is satisfactory to the City Council.
.
Please advise if you would like additional information or if I can be of further assistance.
ft
~., PRINTED ON RECYCLED PAPER
#3D
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works t;
October 18, 2001
TO:
FROM:
RE: A Motion Authorizing Expenditure of Funds for Water Facility Security
Staff has reviewed all of the water facilities with regard to site security. Of immediate concern are
the locksets for all of the facilities.
Best Access Systems is the firm that. provides keying and security locks for the City of Shorewood.
Staff has requested a proposal for securing all entrance doors to water plants and towers. In total,
there are 23 doors to secure.
.
The total amount of the proposal is $2,838.40 (without, tax or shipping). The Public Works
Department will be performing the installation of the locksets once delivered. The actual proposal
provided by Best Access Systems was not published with this memorandum, as portions included
sensitive security data. The proposal is available to any of the City Councilmembers upon request.
It should be noted that if approved, this expenditure is to be funded from the water fund. This was
not a budgeted expenditure. However, based upon the heightened awareness for security, Staff is
recommending approval of the expenditure.
Recommendation:
Staff is recommending approval of the proposal provided by Best Access Systems for the furnishing
and delivery of security hardware for an amount of $2,838.40, in addition to associated taxes and
shipping costs.
#-3E
....
~~ PRINTED ON RECYCLED PAPER
\;
CITY OF
SHOREWOOD
'..
\.
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
17 October 2001
RE:
Sign Permit - Curves for Women ('IN aterford Shopping Center)
FILE NO.
405 (Sign Permits)
SignArt Company, Inc., on behalf of Curves for Women, has requested a sign permit for
a new tenant of the Waterford Shopping Center located at 19905 Highway 7. The sign
consists of individual, internally lit letters as shown on Exhibit A, attached. Consistent
with the previously approved overall signage plan for the center, the sign will be located
within the designated signage band across the front of the building (see Exhibit B). The
plan is consistent with previous approvals and it is recommended that the permit be
granted.
. Until the permanent sign is completed, the applicant requests permission to display a
temporary banner. The zoning code allows two temporary sign permits per year for
seven days per permit. It is recommended that a temporary sign permit be issued subject
to the owner of the site providing a letter on behalf of the new tenant.
If you have any questions relative to this matter, please do not hesitate to contact my
office.
cc: Craig Dawson
Violet Scheibel
ft
t.J PRINTED ON RECYCLED PAPER
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1"~_/
November 6, 2001 Referendum
Some Important Points for Minnetonka Residents to Know
. Property Tax Relief - The 2001 Minnesota Legislature and the Governor developed a new
plan for funding schools throughout the state starting during the 2001-02 school year. The
plan provides that the state will pay for the "basic costs" of education in all districts. The
state also assumed up to $415 per pupil in levies previously approved by local voters. Thus,
substantial reductions in property taxes for houses throughout the state will occur in '2002
(see attached table).
.
. Modest Increase in Public Education Funding - The "basic cost" of education included in
the new formula fails to acknowledge the considerably higher cost to suburban and urban
districts just to provide the same programs and services. Furthermore, the increases in state
aid to suburban districts in 2001 and 2002 are very small (0.7% and 2.2% for Minnetonka).
The logic offered by the Governor's staff has been that local voters must use their new
authority to either pass a referendum to make up the shortfall or force their district to make
additional budget restrictions.
. Legislature Increases Referendum Authority - The new financing plan provides authority
for voters in each district to determine if they will use some of the substantial property tax
reductions from the state to supplement the low amounts of state aid in 2001 and 2002.
Metropolitan legislators worked hard to get this right for suburban communities in light of
the very small increase in state aid.
.
. State Formula for Equipment Increased by only 4.6% since 1991-92 - Special funds for
technology and instructional equipment have been available for several years based upon the
authorization of local district voters. Because of the growing need to provide current
technology for all students and the need to replace maps, globes and other basic instructional
equipment, the Board is asking voters to increase the amount of the levy.
. Reclaim Operating Dollars to Reduce Class Sizes - Another important consideration with
the "technology/instructional equipment" levy is that it will allow that fund to absorb the
costs of technology support currently in the operating budget. These costs should be in the
technology fund but there is not currently enough revenue to support them and they have
been taken from operating funds. By making this readjustment, about $800,000 in the
operating budget will be made available to reduce class sizes.
. Operating Referendum will A void Future Budget Shortfalls - A shortfall of $2.2 million
in 2001 forced the elimination of programs, services and personnel. Those losses will not be
reinstated with the small state aid increase. Another $1 million shortfall will occur in 2002
without the new levy.
( over)
=IF if fI
~
· Operating Levy will Increase Revenue by 4.7% - The ballot issue for the operating fund
will provide taxes of $304 per pupil unit, which is about $2.7 million. That amount will not
grow in future years unless the currently stable enrollment increases. Also, the issue will
"sunset" the current levy of $1,072 that would expire in 2005 and coordinate the expiration
with the new levy in 2011. Passage of this levy will allow us to:
1. Improve our schools
2. Maintain current programs
3. A void further deep cuts in 2002-03
4. Reduce class size in critical areas
5. Provide a prudent budget reserve to cushion a projected shortfall for 2003-04
· TechnologylInstructional Equipment Levy will Address Multiple Needs - The ballot
issue for the technology/instructional equipment fund is calculated differently, and it will
provide for an increase of $2.5 million over the two current levies; however about $800,000 .
of that levy will be used for technology support now funded by the operating fund; thereby
releasing that amount to be used to reduce class size. The levies set to expire in 2002 and
2006 will "sunset" early and be combined with the new levy to expire in 2011. Passage of
this levy will allow us to:
1. Expand use of technology for learning and communicating with parents
2. Update instructional equipment, maps and globes
3. Replace and upgrade existing technology throughout the ten years of the levy
4. Support technology on an on-going basis
5. Reduce class size (see next bullet)
· Community Survey Indicates Support of Issues - An extensive, random poll of
Minnetonka voters in mid-August revealed that 66% support the need for the operating levy
to only 24% who are opposed (10% undecided) and 53% support the need for the
technology/instructional equipment levy to 36% opposed (11 % undecided). Overall, 70% of .
those polled believe the district must maintain current technology equipment for students.
· Modest Monthly Cost - The cost of the operating levy will be about $12.33 per month and
the cost of the technology/instructional equipment will be about $10.67 per month for the
owner of a house with a 2001 assessed value of $200,000. These amounts will be more than
off-set by the property tax reductions provided by the state.
· Strong Schools Support Property Values - A January 2001 survey of our community
revealed that 87% of residents believe strong schools support property values. Many believe
it is critical to keep schools strong not only for students who attend them but for the strength
of the overall community and property values.
.
.
Referendum
Notebook
Issue # 1
Each issue of Referendum Notebook will address a key question about the referendum and provide
basic voter information like how to find your voting location or how to obtain an absentee ballot.
FOCUS' Over the ten-year period that it is in place, what will the technology
. and instructional equipment levy buy for our District?
. 5240,000 worth of classroom instructional equipment each year.
You should also know...
itS
. ence ~
:t:"J SClo
'le11\enta 'lo"peS
e and 9
~~s .
'laseS
ato~es
O It\icrosc ;nee'l
.otter '" duction
o ~. 0 ~ro
O ..lode t
i~lt\en
e~ 'latOrs ~ntS
o ca'lcu tra inst tor
O orcneS ~'litiers
O Sound. alt\:. .--aired
. 9 lo"~ .'
nearlo~ . . . . . . . . .
.' .
.' .
.' .
-
o The quality and effectiveness of our classroom instructional equipment has been
seriously compromised over the last decade as a result of inadequate funding.
Each year the state provides our district with some funds to purchase classroom
supplies and equipment-a set amount pe~ student. Since 1991 that amount has only
increased by three dollars per student, not enough to cover the actual costs of
replacing dated and worn classroom equipment.
o Ayear~by-year list outlining our planned purchases, by subject area, is mapped out
and available for review by those who are interested.
. $985,000 annually to maintain and replace the computers, printers, file servers and
video equipment currently being used by students and staff.
You should also know....
o A portion of our existing technology levy which supplies the District with $560,000 annually expires in 2002.
. $1,040,000 each year to integrate new technology into our curriculum in order to provide more
effective and more individualized teaching and learning opportunities.
You should also know....
o Technology that supports teaching and learning is a basic
component of a quality education in today's world. It is even
. more critical when class sizes are
srootn cotnputers larger than we want them to be.
clas ttware
updated ::ning prograIt\S 0 Our District is committed to
staff tr ~ _ providing adequate training for staff so that they can effectively utilize the technology in place.
. . ',OJ
o A five-year strategic technology plan for our District is mapped out and available for review by those interested.
. $1,180,000 a year for on-going support of technology operations, including some personnel costs.
You should also know...
o In order to maintain our current level of technology, our District is spending $825,000 of the operating
budget on technology support. If the proposed levy passes, the District can properly pay for those
costs out of the technology fund. It can then reclaim the $825,000 in the operating budget to address
class size.
o Part of the cost in this area goes to support on-going efforts to improve our information management
systems so that we can share important information about student progress and achievement with
parents.
Look on the back of the newsletter to learn more about the ballot questions and where and how to vote.
Ballot Synopsis
Question #1 will ask if voters in our
District will support increased
funding for the District Operating
Budget.
Questions #2 will ask if voters in
our District will support increased
funding to be dedicated to
technology and instructional
equipment.
Ballot Glossary this is the legal
. payment levy -
Down "fy the technology
term used to ldentl . ent levy.
and instrUctional eqUlpm
o UOng levy authority
Uo n of eXIS
Revoca 0 . "of current
th "sunsett1ng
- means e fl' ncluding
. fi th purpose 0
leVies or e . Most voters
.th neW leVies.
them Wi rtOO this concept of
have sup~o . n of levies rather than
synchronlZatlo Ulevies expiring at
having several ~ma future. The ballot
. t times lU the
dlfferen . will approve
. sk if voters
questions a h sive levies covering
the compre .en ewauthority.
existing leVies and n .
Where. do I go to vote on November 6?
Dependmg on your address you are assi
six voting locations in the District, all of ~~~~o o~; bOf
open between 7 a.m. and 8 p' - N WI e
f .m. on ovember 6 An
o the foIlowing sources can .d .' Y
'. ProVI e you WIth
mformatIon about where you vote. .
Phone Request: Jan Johnson at 952-401-5031 or
E-mail Request...hn .
. Jan.Jo son@mmnetonka k12
. .mn.us
Download from Internet. WWw: .
(Click on November 6 Refereridum) .mmnetonka.kI2.mn.us
Under what circumstances can I vote by absentee
ballot?
If you are unable to vote on November 6 dueto absence
from the precinct, illness, disability or observance of a
religious holiday, you can vote in advance by mail or in
person at the District Service Center (5621 County
Road 101 in Minnetonka) using an absentee ballot.
How do I obtain an absentee ballot?
Absentee ballots are available at the District Service
Center. You can obtain an absentee ballot application
from one of the following sources:
Phone Request: Jan Johnson at 952-401-5031
E-mail Request:jan.johnson@minnetonka.kI2.mn.us
Download from Internet: www.minnetonka.kI2.mn.us
(Click on November 6 Referendum)
What is the deadline for returning absentee ballots?
In order for your vote to count, your completed
absentee ballot must be received by the
Superintendent's Office no later than Monday,
November 5.
.innetonka Public Schools .
Impact of Operating and Technology/Instructional Equipment
Referendums on Home Owners
The State of Minnesota has passed substantial property tax reductions for school taxes throughout the state starting in 2002.Examples of those
estimated reductions for houses in the Minnetonka School District are shown below in column 3, "Estimated Reduction in School Property
Taxes". Although the passage of the proposed ballot issues will increase school property taxes, the increase in every case will be outweighed by
the school property tax reduction provided by state legislation.
The effects of the proposed operating levy are shown in column 4, and the effects of the proposed technology/classroom equipment levy are
shown in column 5. The net impacts of the state-provided tax reductions, the proposed operating levy and the proposed technology/classroom
equipment levy are shown in the far right column (col. 6).
An example of how to use the table below is as follows: A house with an assessed value of $300,000 in 2001, under most circumstances,
would have an estimated maximum assessed value of$325,500* in 2002. Without any further changes in taxes, the estimated reduction in
property taxes would be $1,314 for 2002. If the operating levy passes, the $1,314 decrease would be modified by $222. If the technology
and classroom equipment referendum passes, the $1314 would be modified by $179. If they both pass, the net reduction will still be $913.
This projection does not include the effect of changes in city or county taxes.
* For most properties assessed value will increase by a maximum of 8.5%. Some property could increase less than that amount, and, in some
limited cases, increases could be more. Current law calls for a phase out of the 8.5% limitation in subsequent years. However, it is possible the
legislature could modify the limitation phase out planned for future years.
2001 Assessed
ValUe
150,000
200,000
300,000
400,000
500,000
2002 Assessed
Value
162,750
217,000
325,500
434,000
542,500
Estimated Reduction
in School Property
Taxes
Cost of Operating
Le
111
148
222
296
370
89
119
179
238
304
Note: The variation in relative decreases in taxes as the assessed values increase is a function of the new property tax laws that took out some
breaks for properties of lower relative value.
State
County
Conf
Mtka
Per Pupil
Percent
Per Pupil
Percent
Per Pupil
Percent
Per Pupil
Percent
I:
o
:;:
U
::l
a..
-
'"
I:
-
a..
t'll
:;
CAI
~
I:l:::
3,397
50.3%
3,881
49.0%
3,390
47.4%
3,416
47.8%
I:
.2
-
u
::l
a..
-
'"
I:
-
.:
:2
-
t'll
~
M.ETONKA PUBLIC SCHOOL DIS'-T
PER PUPIL EXPENDITURES
BASED UPON 99-00 SCHOOL PROFILES
1::
I: 8-
o Q,
:;: ~
~ ';
::l I:
'0 0
f;Iil :;: '"
- U 41
.!! ::l .st
l ~ ~
CE oS r1i
Direct Instructional Costs
2.0%
2.6%
133
1,080
364
5.4%
465
5.9%
459
6.4%
431
6.0%
1::
o
Q,
Q,
::l rl
(I.) u
:s. -e
~~
230
3.4%
319
4.0%
289
4.0%
355
5.0%
:'l
'"
o
U
-
- t'll
t I:
a.. .2
.- -
Q U
_ ::l
,:,-=
o '"
1-0 oS
5,204
77.1%
6,090
76.9%
5,402
75.5%
5,449
76.2%
'0
o
.c I:
r>i .2
'0-
I: f
t'll-
'"
- .-
U I:
:s .s
i5~
392
5.8%
458
5.8%
414
5.8%
369
5.2%
-
a..
o
Q,
Q,
::I
(I.)
- rl
.1:: u
- 'E
i5~
212
3.1%
303
3.8%
349
4.9%
341
4.8%
I:
.2
'0 ~
; 41 &.
; ~ ;
.2 = f
1t ~ 1-0
... = .....
u .- -is.
g.~ f.
Indirect Instructional Costs
513
394
16.0%
124
1,301
7.6%
5.8%
1.6%
16.4%
569
474
130
1,134
7.2%
6.0%
1.8% .
15.8%
604
360
188
1,059
8.4%
5.0%
14.8%
586
380
8.2%
5.3%
Note: Support Services of $341 per pupil includes 100% of instructional technology support. Beginning with the FY 02 budget
technology support costs incurred in support of instruction will be allocated to instruction.
DJl
I:
r::
't'll
a..
~'"
Q,s
o t'll
a.. a..
u CAI
.c 0
- a..
o~
33
0.5%
26
0.3%
28
0.4%
24
0.3%
:'l
III
o
_u
u-
41 t'll
a.. I:
.- 0
'0 ._
I: -
_ U
- 2
.51;;
e.s
1,544
22.9%
1,830
23.1%
1,756
24.5%
1,700
23.8%
';
-
'is.
'" t'll
N ~ U
";' CAI ::l ~
""" = ~ =
.-.c._ "'CS .-
~ 1t I: '0
- a.. 41 ::I
,:, U Q,u
oQ,~~
I-oO~~
6,748
100.0%
7,920
100.0%
7,158
100.0%
7,149
100.0%
. MINNETONKA PUBLIC SCHOOL DISTRICA
UDGET COMPARISON 95-96 THROUGH 02'f/r
;:-:"~:':':"::::::?"":':-''';:~~'':'''''''8'' ,', *. ... ...... .x .
PER PUPIL ANALYSIS OF REVENUE AND EXPENDITURES
STUDENT Enrollment
DATA: Pupil Units
Ad'. Marginal Cost PU
STAFFING: Certified FTE Staffing 471.9 475.6 471.3 489.6
Pu ii/Staff Ratio 15.6 15.6 15.9 15.7
ANALYSIS OF BUDGET
PER PUPIL General Education $ 3,975 $ 4,002 $ 4,040 $ 3,957 $ 4,231 $ 4,552 $ 4,590 $ 5,209
Referendum $ 1,475 $ 1,574 $ 1,628 $ 1,678 $ 1,716 $ 1,785 $ 1,757 $ 1,244
Other $ 910 $ 1,052 $ 1,096 $ 1,113 $ 990 $ 1,029 $ 1,052 $ 1,050
Total Revenue $ 6,360 $ 6,627 $ 6,763 $ 6,748 $ 6,937 $ 7,367 $ 7,399 $ 7,504
Expenditures $ 6,514 $ 6,662 $ 6,620 $ 6,808 $ 7,034 $ 7,376 $ 7,350 $ 7,633
Difference $ (154) $ (35) $ 143 $ (60) $ (97) $ (10) $ 48 $ (129)
PER WEIGHTED Gen Ed. Formula $3,205 $3,505 $3,581 $3,596 $3,740 $3,964 $4,068 $4,601
PUPIL UNITS: Percent Change 9.4% 2.2% 0.4% 4.0% 6.0% 2.6% 13.1%
Other Revenue 1,166 1,002 995 905 809 899 838 829
Referendum 1.319 1.403 ~ MiQ. 1.495 1.556 1.527 1.079
Total Revenue $5,690 $5,910 $6,027 $5,991 $6,044 $6,419 $6,433 $6,509
Percent Change 3.9% 2.0% -0.6% 0.9% 6.2% 0.2% 1.2%
Expenses ~ ~ ~ ~ ~ ~
Percent Change 1.9% -0.7% 2.5% 1.4% 4.9%
Over Under $138 31 $127 53 $85 9
AMINNETONKA PUBLIC SCHOOL DISTRIC'"
~DGET COMPARISON 95.96 THROUGH 02"
Certified Certified Certified Certified Certified Certified Certified Proposed
1995 1996 1997 1998 1999 2000 2001 2002
Definitions 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03
Tax Base Net Tax Capacity 39,888,177 43,511,264 47,149,813 47,047,510 46,674,033 49,281,555 54,465,193 42,475,965
Market Value 3,118,898,595 3,331,054,565 3,634,976,185 3,998,473,804
Property Tax Levy General Education 14,563,622 19,515,004 20,192,140 19,133,965 18,361,440 18,878,160 18,653,592
Other General Fund 3,370,554 2,510,873 2,303,727 1,397,132 915,120 275,427 292,246 190,247
Referendum 10,750,000 11,450,000 12,150,000 12,668,345 12,931,793 13,881,573 13,796,967 9,919,712
Ref. Equal Aid (1,202,683) (962,990) (831,352) (905,295) (981,748) (1,199,696) (922,373) (209,095)
Total General Fund 27,481,493 32,512,887 33,814,515 32,294,147 31,226,605 31,835,464 31,820,432 9,900,864
Transportation 1,686,575
MCES 780,854 818,435 920,813 866,673 567,991 711,986 607,399 826,448
Capital Fund 1,827,852 854,195 804,183 1,030,171 2,177,093 2,479,060 2,835,816 3,266,916
Debt Service 2,105,587 2,241,040 4,236,748 4,263,179 4,137,210 4,452,109 4,508,230 5,127 ,867
Total Levy 33,882,361 36,426,557 39,776,259 38,454,170 38,108,899 39,478,619 39,771,877 19,122,095
Less:
Fiscal Disparaties (1,577,634) (1,689,450) (1,756,807) (1,988,438) (1,881,137) (1,898,883) (2,121,861 ) (971,532)
HACA Credits (1,999,904) (1,521,595) (1,945,642) (569,922) (91,683)
Net Levy 30,304,823 33,215,512 36,973,810 35,895,810 36,136,079 37,579,736 37,650,016 18,150,563
Impact on Home Owner
Residential Taxes Market Value 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
School Property Taxes $ 3,259 $ 3,408 $ 3,356 $ 2,817 $ 2,565 $ 2,390 $ 2,145 $ 1,074
. MINNETONKA PUBLIC SCHOOL DISTRI.
.. UDGET COMPARISON 95-96 THROUGH 02-
Actual Actual Actual Actual Actual Budget Budget Projected
Definitions 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03
SOURCES OF Gen. Ed. Rev.
REVENUE: Property Taxes $15,136,659 $18,447,131 $19,772,402 $17,951,685 $18,522,065 $18,878,160 $18,747,311 $0
State Aid $14.060.336 $11.221.772 $10.535.225 $12.391.062 $14.418.696 $16.436.940 $16.994.126 $40.613.115
Total General Education $29.196.995 $29.668.903 $30.307.627 $30.342.747 $32.940.761 $35.315.10(> $35.741.437 $40.613.115
Cataaorical
Property Taxes 2,549,309 2,540,124 2,236,643 1,397,132 915,120 275,427 292,246 187,956
State Aid 2.966.499 3.779.808 4.486.678 5.516.888 5.535.531 6.205.680 6.392.849 6.500.100
Total Categorical 5.515.808 6.319.932 6.723.321 6.914.020 6.450.651 6.481.107 6.685.095 6.688.056
Other Revenue
Miscellaneous 624,846 765,877 966,417 862,480 648,345 702,000 502,000 502,000
Federal 542.590 709.278 530.381 761.858 608.212 800.000 1.000.000 1.000.000
Total Other Revenue 1.167.436 1.475.155 1.496.798 1.624.338 1.256.557 1.502.000 1.502.000 1.502.000
Referendum 10.831.628 11.664.390 12.210.664 12.866.414 13.357 .132 13.851.195 13.676.361 9.701.776
Total Revenue 46.711.867 49.128.380 50.738.410 51.747.519 54.005.1 01 57.149.402 57.604.893 58.504.947
Source of Funding Property Taxes 61.1% 66.5% 67.4% 62.3% 60.7% 57.8% 56.8% 16.9%
State Aid 36.5% 30.5% 29.6% 34.6% 36.9% 39.6% 40.6% 80.5%
Other 2.5% 3.0% 3.0% 3.1% 2.3% 2.6% 2.6% 2.6%
USES OF Salaries & Wages $28,839,360 $29,517,976 $30,365,026 $32,643,256 $34,951,386 $36,394,151 $37,015,216 $38,439,999
REVENUE: Benefits 7,873,361 8,055,704 1,817,308 8,092,675 8,718,729 8,844,539 8,894,924 9,586,973
Purchased Serv. 5,651,138 6,632,625 6,301,687 5,903,789 5,440,794 6,565,532 6,271,169 6,299,684
Supplies 1,884,720 1,743,724 1,549,880 1 ,725,477 2,058,060 1,614,124 1,190,845 1,202,219
Other (Includes Blk Grant) 718,491 704,594 893,412 924,272 617,522 560,241 718,814 778,814
Transportation 2.877.040 2.733.378 2.739.336 2.918.136 2.974.157 3.248.274 3.073.934 3.206.291
Total Expenses $47,844,110 $49,388,001 $49,666,649 $52,207,605 $54,760,648 $57,226,861 $57,230,902 $59,513,980
ALLOCATION Personnel Costs 76.7% 76.1% 76.9% 78.0% 79.7% 79.1% 80.2% 80.7%
OF REVENUE Transportation 6.0% 5.5% 5.5% 5.6% 5.4% 5.7% 5.4% 5.4%
Other 17.3% 18.4% 17.6% 16.4% 14.8% 15.3% 14.4% 13.9%
BOTTOM LINE: Net Mar In $1,071,761 $373,991
.
.
Ten Year Increase...
Per Pupil General Education Revenue
. Ten year increase in total
school district revenue
from all sources is 460/0,
exceeding inflation by
140/0.
. However, as a result of
marginal growth in
categorical funding and
caps on referendum levy,
as depicted on the next
slide, West Metro districts
have not been the
beneficiary of that
growth.
Source: Page 12, CFL K-12 Education Finance Review 2000-2001, 8-1-00
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$-
. GF Rev.
. CPI Adj
Rev
90-91 00-01
. .
As a result of the caps referendum
revenue has not kept up with inflation.
. Fiscal year 90-91
referendum per pupil was
$1,034.
. Fiscal year 91 adjusted for
inflation is $1,324, and
increase of 280/0.
. Fiscal year 00-01
referendum is $1,215, an
increase of 17.50/0 over
90-91.
1400
1200
1000
800
600
400
200
o
FY 91 FY 91 CPI FY 01
AdJ
. .
Lower revenue growth results in
below average expenditure growth....
. ~y ~ or llTJ"/0
difference between state
average per pupil
expenditures and West
Metro.
. FY 1999: $563 or 8.80/0
difference between state
average and West Metro.
. State average spending
grew by $1,718 compared
to West Metro growth of
$1,311.
. West Metro growth is
$407 or 230/0 less than the
state average.
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$0
Source: 1999 School Profiles
. State A vg
. West Metro
Fy FY
1991 1999
.
.
Wage and Salary Differential
Teachers
Coaches
Paraprofessionals
Office Staff
Custodial, Maint.
Transportation
Administrators
Weighted Average
Metro
$28.26
12.27
10.17
13.50
11.80
12.17
28.84
$15.77
Non-Metro
$24.71
9.46
8.54
11.18
9.91
9.76
27.99
$13.40
Source: Based upon Minnesota Department of Economic Security
1998 Wage and Employment Estimates
% Variance
14.4%
26.7%
19.1 %
20.7%
19.1%
24.7%
3.1%
1 7.7%
.
.
Impact on Operational Cost
· Metro school personnel costs 17% higher.
· Metro private sector personnel costs 28% higher.
As a result, personnel costs in metro districts are
approximately $760 per pupil higher than
non-metro districts.
Based upon data for public school employees contained in the Minnesota
Department of Economic Security 1998 Wage and Employment Estimates.
.
.
Comparison to Expenditures
Based upon 98-99 Profiles:
West Metro Average Cost
Salary and Wage Differential
West Metro Adjusted to Non-Metro
Wage Rates
State Average Cost
Effective Difference in Spending
$6,977
($760)
$6,21 7
$6~414
($197)
.
.
Administrative Costs
State
County
Conference
Minnetonka
PerPuJill
$392
$458
$414
$369
% of Expenses
5.8%
5.8%
5.8%
5.2%
Source: 99-00 School Profiles
. .
Cost Containment Efforts for 01-02
Indirect SUl!)lort Costs:
Administration and Support
Transportation
Operations and Maintenance
Technology Support
Overall Indirect
Direct Instruction Proerams:
Teachers (15)
Student Support
Curr. Development
Paraprofessionals
Supplies
Textbooks
Co-Curricular
Summer School
Overall Direct Instruction
$220,000
$270,000
$100,000
$50~000
$640~000
$635,000
$100,000
$315,000
$170,000
$185,000
$100,000
$ 50,000
$ 50~000
$1~605~000
5%
4%
2.5%
6%
3%
1.3%
50%
7%
25%
40%
5%
33%
.
.
Allocation of Cost Containment
00-01 Budggt Cost Containment % CCM
Instruction $43,411,000 $1,605,000 3.70/0
Indirect .$13,816,000 .$640,000 4.60/0
Total .$57/227/000 .$2/245/000 3.90/0
. .
How are the dollars allocated for 01-02?
ranspo
5.4%
B&
8.70
Admin Other
Supp Sv 4.6% 0.3%
Instruct' n
76.30
. .
If the referendum does pass the
money will be used to:
· Maintain quality of current programs (25% of budget
funded by current referendum)
· Avoid projected revenue shortfall of$1 million for 02-03.
· Reduce class size in critical areas.
· Provide funds to address projected 03-04 shortfall of
$2 million.
. .
If the referendum does pass the
money will be used to...
1) Update instructional equipment.
2) Keep existing technology equipment current.
. 3) Expand technology for student learning.
4) Technical support for technology equipment
and systems. (Reclaim dollars in General
Fund dedicated to technology support.)
.
.
1) Replace and upgrade
instructional equipment:
· Classroom Equipment: Maps, globes, kilns,
microscopes, music instruments, industrial
technology equipment (shop), drafting, etc.
· State funding for equipment is virtually unchanged
since 91-92 ($65 to $68 per pupil unit).
· Teaching and Learning conducted district inventory
to establish 1 0 year needs. Cost amortized over
1 0 years.
.
. '
2) Replace and upgrade
existing technology:
Current technology eqyjpment outdated:
· 450/0 of workstations 4+ years old.
· TV/VCRs five to 10 years old.
· Replace and upgrade existing equipment
when obsolete and/or non-functional.
· Ensure base systems are functional and reliable.
.
.
3) Expand technology for student
learning:
· Extend and refine technology to create new learning
QQ.Portunities and to personalize instruction.
· Provide staff training to optimize use of software
. and equipment.
· fwand access to computers for students.
· Invest in R&D (pilot programs) of new software
and equipment.
· Promote staff innovation via Mini-Grants from
Tech Council.
. .
4) Equipment and Systems
Support:
· Technology support staff to ensure systems
are reliable and equipment is dependable.
Note: Since 91-92 cost of tech support increased
2.5 ti/TJes in the operating fund. Approval of this
question willper/TJit $825,000 of operating funds to
be reclai/TJed for instructional progra/TJs and will be
directed to funding reduced class size.
· Improved parent access to online information.
· Operations support for disaster recovery,
video distribution system, and maintenance
tracking system.
4000
3500
3000
2500
2000
1500
1000
500
o
.
.
Trend in School Property Taxes
1995 1997 1999 2001 2002
250,000 283,000 287,100 315,000 341,600
. .
Approval of both questions still results in a
school property tax reduction for home
owners.
..
Market Value* Estimated Net
2001 > 2002 Value Reduction Oper. Tech Reduction
$150,000> $162,750
$200,000> $217,000
$300,000> $325,500
$400,000> $434,000
$500,000> $542,500
($383)
($693)
($1,314)
($1,939)
($2,558)
$111
$148
$222
$296
$370
$89
$119
$179
$238
$304
($182)
($426)
($913)
($1,404)
($1,884)
* Assume an 8.5% increase in assessed value. Projections reviewed by Hennepin County
and by Springsted, Inc.
Note: The above chart reflects only school taxes. It does not reflect
changes in city or county property taxes.
...
"
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, OCTOBER 9,2001
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30P.M.
MINUTES
1.
CONVENE PARK COMMISSION MEETING
DRAFT
A.
Roll Call
Present:
Chair Arnst; Commissioners Puzak, Callies, Dallman, Meyer, and Young. City Engineer
Brown and Finance Director Burton
Late Arrivals: Commissioner Bix and City Council Liaison Lizee
B. Review Agenda
.
Chair Arnst asked to remove item #9, Review of the CIP, and add item 7C, a report on the Smithtown
Road Project by Engineer Brown.
Dallman moved, Callies seconded to approve the agenda as amended. Motion passed 6/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 11, 2001
Chair Arnst revised report item #4D, line 5 to read "...act as a one time facilitator...", and line 6 to read
"...liaison at an additional charge...", and finally, the last line ofthe repOlt to add .....Turgeon pointed out
that the Council will be appointing an MCES...".
Young moved, Dallman seconded to approve the Minutes of September 11, 2001 as amended.
Motion passed 6/0.
B. Park Commission Meeting Minutes of September 25, 2001
. Dallman pointed out that under Report #4B the Park Foundation has sold one brick so far.
Dallman moved, Young seconded to accept the Minutes of September 25, 2001 as amended. Motion
passed 6/0.
3. MATTERS FROM THE FLOOR
There were none.
4. DISCUSSION OF SPORTS ORGANIZATIONS USER FEES AND RECOMMENDATION
FOR INCREASE
Finance Director Burton referred to the enclosed memorandum which recommends both an increase in the
Sports User Fees and a streamlined approach to charging the teamslleagues instead of relying on rosters to
arrive late in the season. Burton reviewed the status of both the Operations and Capital Improvement
Budgets. These indicate that most of the revenue the city will receive on behalf of the Parks over the next
if6A
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 9, 2001
Page 2 of 5
,
f
several years will be dedicated to debt service to pay the costs of the construction of the Eddy Station building
in Freeman Park. She then asked the Park Commission for their comments and feedback, encouraging them
to discuss altemative funding sources like Liquor Store revenues etc.
Chair AtTIst asked Burton if staff recommends the Commission look at a per player increase, a percentage
increase, or what specifics they felt were necessary to examine. Burton recommended all avenues be
evaluated and that a balance be reached that organizations are comfortable with. Engineer Brown suggested
looking at historical data, and based upon the number of registrants this year, make a projection into the
future, recognizing that fluctuation will occur. Discussion over the cost of participating ensued. Button
indicated that invoices could be sent out to groups like East Tonka Little League, who refused to pay this year
but used the fields nonetheless, based on an estimated number of participants. Chair Amst agreed that these
groups which do, in fact, appear on the MCES scheduling roster be required to pay before they are allowed on
the fields. Bix maintained that if they play they must pay.
Brown reported that staff is spending a great deal of time tracking down teams and rosters and asked if there
might be a more efficient way of doing this. Puzak questioned how delayed the organizations were in turning
in their fees. Brown indicated that in several instances 90 days notice was sent and still staff was having to
contact these organizations. Brown suggested a billing process which gets away from the use of rosters and
simply uses the historical numbers to send out an invoice on an assigned date, due within the normal
parameters of general accounting. Puzak maintained that this is difficult to achieve early in the year due to
constant roster changes and that volunteers are simply not able to pay within the first 30 days after
registration.
.
Lizee noted that TUSA, for example, knows in general what numbers they project for the season by February.
Bix asked why organizations don't include the sports user fee on the invoices that registrants fill out at the
beginning of the year. Lizee said that TUSA did include the user fee on their registration. With this in mind,
Bix proposed billing the organizations based on last year's numbers, before they use the fields, and if the
numbers differ, adjustments can be made. Callies questioned how to hold the organizations accountable if the
numbers vary and more sign up at a later date. Puzak voiced his concern that the budget shOltfalls of the Park
Commission are due to its own shortfalls at Eddy Station and its concessions. He maintained that the
shortfalls were no fault of the sports organizations, which he felt were getting the brunt of the blame here.
The Commission acknowledged his concern and reiterated the need to obtain lists of registrants for 2002 and
further investigate other funding opportunities.
Chair AtTIst suggested that staff and Engineer Brown make contact with several sports organizations to ask for
their feedback and comments in order to make this process work. By soliciting their input and developing
policies together that organizations can be expected to comply with from the beginning, the whole process
should be easier for all involved.
.
S. REPORTS
A. Report on City Council Meeting of October 8, 2001
Council liaison Lizee reported that the Shorewood Economic Development Authority, SEDA, was passed.
She went on to report that following the regular meeting, a study session with Dave Hutton, of WSB, to
discuss improvements at Smithtown Road was held. During which, Lizee said Engineer Brown shared a map
of the improvements and layout, which will be presented to the state in order to obtain funding for the project.
Brown indicated that approval has been given for pavement reclamation and overlay to reshape the road.
Further, the state will consider a plan with some widening in it, allowing for a two-foot shoulder on one side
~.
.
.
.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 9, 2001
Page 30fS
and four foot on the other. Lizee reminded everyone that while right of way issues will need to be addressed,
as in any road project, this far less invasive proposal may gain support easier than any other presented thus
far. Lizee then asked the Commission to consider and give their input on the installation of sidewalks or trails
at this time.
Chair Arnst noted that a trail walk had occurred roughly two years ago, along with an open house for the
neighbors to gather their input. At that time, the support for trails along Smithtown was split 50/50, and the
issue was deferred until a road upgrade would occur. Brown indicated that there would be a public open
house held and the Park Commission could piggyback the trail option to gain opinions at that time.
Puzak highly recommended the Park Commission be involved, especially since the Park Commission told
people two years ago that they would come back with a compromise to present to the neighbors as the road is
redeveloped.
Bix felt the presentation was a very promising proposal to offer people. Brown shared more information from
the findings put together by staff in regard to owner interest, easements, roadway dedication, and prescriptive
rights. He indicated that state aid will allow Shorewood to do a right of way acquisition contract, however,
with several other roadway projects going on it will be important through the public process to find out if this
project is palatable to people. Dallman asked if the CUlTent proposal is delaying the inevitable rebuild down
the road. Brown believed the plan would offer a twenty-year solution and provide an acceptable compromise
for the community.
B. Report on Land Conservation Environment Committee
Commissioner Callies reported that no meeting has taken place.
C. Report on Progress of Informal Gathering of South Lake Park Commissions
Chair Arnst reported that she and Commissioner Meyer will be organizing the gathering, but have nothing to
report at this time.
D. Report on Vending Machine Profit at Eddy Station
Brown reported that the partial June numbers reflected in the budget of $115 are low and hopes to share
quarter end profits at the next meeting.
E. Update on Minnetonka Community Education Services
Brown shared that the next forum will be a round of Mayors Meetings again with MCES. He believed it
important to gather input from other communities as to their opinions of MCES before a list of issues can
further be presented. He went on to caution the Commission that Shorewood could possibly be the only City
experiencing these difficulties with MCES and a game plan may need to be considered in that event. Chair
Arnst noted that if that's the case, it is merely because Shorewood offers the premier parks that many
communities kids use.
6. MASTER PLAN REVIEW - STEP 2
Chair Arnst reported that the Park for review this evening would be Cathcart Park and began by questioning
what the Commissioners see the cun"ent emphasis of the park to be. Brown pointed out, although actually in
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 9,2001
Page 4of5
,.
the City of Chanhassen, there has always been an understanding that the care of most of the physical
requirements of the park be maintained by Shore wood.
Commissioners noted that the park has many attributes. It acts as both a neighborhood park and organized
use facility for many groups of people. The park contains a little league field, free skating area with a
portable warming house in the winter, as well as a hockey rink, tennis courts, magic square, and basketball
hoops.
The question was risen what improvements or changes could be made. Puzak noted that the dense row of
trees along the one side need to be trimmed or thinned. He even suggested moving several to other areas in
the park. Meyer brought up the idea of roller blade hockey or picnic areas. Chair Arnst reminded
Commissioners that this park contains the least amount of open space and questioned whether a picnic shelter
would fit the park layout. Puzak did not recommend encouraging any additional use or construction and
maintained that the current little league field remain just that, a little league field. He continued that while the
park may be small it serves a large number of people.
What deficiencies the park possesses was addressed next. Callies and others questioned the use of the tennis
courts, while Brown pointed out that they are expensive to maintain. It was suggested that advertising to .
encourage their use may help, but further data collection may be necessary to identify usage.
Bix brought up the idea of featuring a park in each issue of the newsletter starting in 2002. The articles could
share the history of each park, their strengths and weaknesses, and encourage their use within the community.
Puzak further added that each feature be concluded with a surveyor questions about usage, asking for input
from the community.
Chair Arnst suggested these issues be tackled first, the dense foliage, parking issues, and removal of the
shelter from the plans. Dallman pointed out that it would be beneficial to find out more about the agreement
or understanding that Shorewood has with Chanhassen regarding this park. Chair Arnst agreed, asking
Brown to investigate this further to find out about any written agreement, or take the initial steps to make one.
She noted that the City of Shorewood has invested a great deal of money to improve this park and it would be
in our best interest to protect ourselves.
Brown added two final notes. First, by focusing on the tennis courts, if they are not in use, we need to
consider how to use them to make up for other park deficiencies. Deficiencies of users like seniors, for .
example. It was brought up that tennis lessons could be taught at Cathcart, similar to Badger. The second
issue Brown identified had to do with parking. He questioned the difference between parking as an issue or
scheduling overuse of the park at certain times making it an issue.
7. BEGIN LAKE LINDEN TRAIL PLANNING PROCESS WITH NEIGHBORHOOD
A. Review of Neighborhood Request, Trail Fund Balance and MSA Sidewalk Standards
B. Status of Setting Date for Trail Walk with Neighborhood
Chair Arnst reported that the Planning Commission hosted an Open House with the neighbors of Lake Linden
Drive and obtained exceptional support for the proposed road changes and potential trail development. At the
open house, Brown presented a design of the straightened out road to the residents. The residents were
enthusiastic to move forward and schedule a trail walk this fall. The Commission identified two dates for a
potential walk, Saturday, November 3rd at 9 A.M. is the first choice, followed by Saturday, November 10th.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 9,2001
1l' Page 5 of 5
I
Brown reiterated that the residents at the Yellowstone intersection are very enthusiastic and currently passing
around a petition and written piece encouraging neighborhood support for the changes.
8. EDDY STATION
A. Discuss Security Remedies: Consider Reward, Tip Line, Publicity and Prosecution
Liaison Lizee asked the Park Commission to consider security measures for Eddy Station. Brown reported
that staff is looking into some videotaping equipment for both Eddy Station and warming houses. He
continued that the City was finally able to come to an agreement with the South Lakes Police Department to
have them lockup Eddy Station at night, and open and close it on the weekends. This added police presence
will hopefully deter additional vandalism. Brown went on to say that the articles included in the newsletters
have prompted many calls and helped to create an awareness in the community that just wasn't there before.
The City and police department will also be able to provide a tip line.
.
B.
Status of Paint Cans Found in Garbage Cans
Callies suggested offering a deposit for returned paint cans, rather than continue to remind TUSA to dispose
of them properly. Bix maintained that the clean up bill be sent to organizations who continually disobey the
warnings to deposit them elsewhere.
C. Make Recommendation to City Council
Brown reported that prosecutions will be taking place for the earlier incidents. The oPPOltunity for
community service will be pursued. It was suggested that articles be plinted thanking people for their input
and calls, and to encourage the public to continue to police their parks.
9. REVIEW OF CIP - Removed from the agenda.
10. NEW BUSINESS - There was none.
.
11.
ADJOURNMENT
Puzak moved, Bix seconded, adjourning the Regular Park Commission Meeting of October 9, 2001
at 9:52 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
RECORDING SECRETARY
"
..
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, OCTOBER 2,2001
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:02 P.M.
Present:
Chair Bailey; Commissioners, Gagne, Packard, Pisula, White, and Woodruff; and
Planning Director Nielsen
Absent:
Commissioner Borkon (arrived 7:10 P.M.) and Council Liaison Garfunkel
APPROVAL OF MINUTES
.
. September 18, 2001
Gagne moved, Pisula seconded, approving the September 18, 2001, Planning Commission
Meeting Minutes as presented. Motion passed 6/0.
1. 7:00 P.M. PUBLIC HEARING - SETBACK VARIANCE
ADDlicant: Christine and Alan Lizee
Location: 27055 Smith town Road
Chair Bailey reviewed the procedures to be utilized in this evening's Public Hearings, noting any
items recommended for approval this evening would be on the October 22,2001, Regular City
Council Meeting Agenda for consideration.
.
He then opened the first Public Hearing at 7:04 P.M. Director Nielsen explained the history
regarding this request, noting the applicants requested setback variances to build a detached
garage and addition to their home. The garage would be built in the southwest comer of the lot,
10 feet from the rear lot line requiring a variance of 40 feet. They also proposed extending the
rear of the house approximately six feet into the 50-foot rear yard setback area.
Director Nielsen explained the most significant factor in this request was in the size and
topography of the property. By placing the garage at the rear of the lot, the applicants would take
advantage of the most level portion of the site and would also allow for a turn-around
configuration allowing cars to pull onto Smithtown Road going forward, rather than backing out
of the drive. Further, he noted, the proposed garage was in keeping with the character ofthe
existing house and surrounding neighborhood. No additiona11andscaping was being suggested,
as the site would have adequate screening in the garage area.
With respect to the addition of the rear of the house, the amount of encroachment was a triangle
containing 84 square feet of area that would extend over an existing patio area, thus adding no
additional hardcover to the site. A provision in the Zoning Code stated where setback variances
were to be granted, the City might wish to make up the setback area on the opposite side of the
lot. In this case, he explained, imposing a 57-foot setback on the property for futUre work would
mitigate the variance at the rear.
PLANNING COMMISSION MEETING MINUTES
OCTOBER 2, 2001
Page 2 of 5
~
Commissioner Borkon arrived at 7:10 P.M.
The Lizee's were present and offered to answer any questions asked by the Planning Commission
this evening.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7: 12 P.M.
Commissioner Woodruff questionedthe.loc::8,ti()l1()fJl1e future driveway on the loL Mr.Li~ee
explained it would be along the eastern side of the property, following around to the rear side of
the house, with a turnaround on the southeasterly side of the loL
Commissioner Packard questioned Director Nielsen as to whether it was unusual to create a
setback as being suggested in this case. He explained there had been other instances where
similar setbacks had occurred in the City allowing trading of greenspace to occur for property
owners.
Mrs. Lizee asked for clarification regarding any future plans for the front of the house. Director
Nielsen stated it would not preclude any work from being completed on the porch, however, there
could be no further expansion of the home toward the street as the setback was very close to the
house currently.
.
Pisula moved, Borkon seconded, recommending approval of a Setback Variance, subject to
staff recommendations, for Christine and Alan Lizee, 27055 Smithtown Road. Motion
passed 7/0.
2. 7:15 P.M. PUBLIC HEARING. SETBACK VARIANCE
Applicant: Thomas Strand
Location: 24845 Smith town Road
Chair Bailey opened the Public Hearing at 7:20 P.M.
Director Nielsen reviewed the request, noting the applicant had requested a setback variance to
build a deck on the southwest corner of the house. The existing house was currently located
entirely within the required 50-foot setback from Club Lane. The proposed deck was described
as measuring 11' by 16' and approximately 30-36" in heighL It would also extend toward
buildable area of the loL The deck had been designed to avoid requiring a setback variance from
Smithtown Road, and it could not be seen from Club Lane. Director Nielsen noted the request
satisfied all criteria for granting of variances.
.
Mr. Strand was in attendance and stated he would be available for any questions the Planning
Commission had of him.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:23 P.M.
Mr. Strand explained, in response to Chair Bailey's question, that the concrete area on the site
would become asphalL
Woodruff moved, Gagne seconded, recommending approval of a Setback Variance for
Thomas Strand, 24845 Smithtown Road. Motion passed 7/0.
PLANNING COMMISSION MEETING MINUTES
OCTOBER 2, 2001
Page 3 of 5
3. 7:30 P.M. PUBLIC HEARING - SETBACK VARIANCE
Applicant: Martin and Kerri Hawk
Location: 5680 Christmas Lake Point
Chair Bailey opened the Public Hearing at 7:30 P.M.
.
Director Nielsen explained the applicants proposed a significant remodeling project for their
home. He noted the property to be substantially nonconforming for the zoning district in which it
was located, and variances would be required for nearly any kind of improvement to the site. The
applicants proposed adding a new level on top of the existing two-story walkout, resulting in a
two and a half story building. In addition, they proposed converting the south end of the house
that was previously a garage, back into garage space. They would then demolish the existing
detached garage on the north side of the lot. The house was currently located 18 feet from the
ordinary high water level (OHWL) of Christmas Lake and only 11.7 feet from Christmas Lake
Point, which was a private road. Also, the applicants proposed removing or reducing the amount
of impervious surface as part of this application.
In reviewing the proposed site plan, Director Nielsen explained, the property would be
unbuildable under current standards, as the setbacks from the street and OHWL for Christmas
Lake would overlap. In converting the old garage space back into a garage, the applicants were
proposing an extension of four feet to the south and two and one half feet to the west. In addition,
the applicants were attempting to reduce the nonconformity of one of the decks by cutting
approximately six feet nearest the shoreline. In addition to removing the existing detached
garage, the applicants also proposed removing a substantial portion of the driveway on the north
side of the house. The amount of impervious surface at present was 47.8%. Upon completion of
the project, the site would have only 37.4%.
.
Although the building height was anticipated to increase, the height would remain allowable
under the R-IC/S district requirements. The height of the proposed roof would also be visually
diminished by incorporating the upper level within the roof structure. The existing trees on the
lake side of the home further softened the view of the home from the lake. As a result, Director
Nielsen suggested approval of any variance should be conditioned upon saving and protecting
those trees throughout the construction process. He also suggested that when removing part of
the deck closest to the lake, earth-tone colors be used, rather than white, in rebuilding that area.
Also, he recommended consideration be given to landscaping treatments to hide the deck
structure. In light of all preceding information shared, the applicants' request was considered to
meet the criteria for granting a variance.
Martin Hawk, owner of the property, stated he and his wife had been working on the plans for
their home for two years and had tried to be very sensitive to surroundings and the lake. He
stated they were feeling good about their proposed plans for the site and all the hard work that
had gone into designing them.
Kerri Hawk, owner of the property, stated with regard to removing the deck, they were trying to
make the patio have more of a "green look" in addition to utilizing the riprap for the lakeshore.
She also clarified the hardcover percentages as being 39% versus the 37.4% percent originally
reported this evening. In addition, she shared letters from three neighbors supporting the
proposed project.
PLANNING COMMISSION MEETING MINUTES
OCTOBER 2, 2001
Page 4 of 5
Patti Feeney, 5630 Christmas Lake Point, stated, in her opinion, the improvements to the site
would make it perform much better for the Hawks.
Ellen Johnson, 5695 Christmas Lake Point, stated she thought the proposed plan was great as it
would beautify the lake as well as preserve the character of the site and neighborhood, thus,
making it nice for everyone.
Chair Bailey closed the Public Testimony portion of the Public Hearing at 7:38 P.M.
Commissioner Borkon stated she liked the proposed plans, but she had concern for roof height
and coloration. Director Nielsen stated the added roof height was still well within restrictions for
that zoning district. Commissioner Borkon suggested consideration be given to the use of earth
tones in the roof area in effort to further soften and diminish. the view of the roofline from the
lake.
Commissioner White questioned potential landscaping plans around the new patio area near the
lake. Mrs. Hawk explained they would like to preserve the shoreline in that area as the water was
very shallow and erosion of the dirt currently underneath the deck was of concern. Director
Nielsen suggested a resource book on natural plantings from the Department of Natural
Resources. Also, Commissioner Borkon suggested contacting the Christmas Lake Homeowners
Association for potential references on shoreline plantings.
.
Borkon moved, Packard seconded, recommending approval of a Setback Variance, subject
to staff recommendations, for Martin and Kerri Hawk, 5680 Christmas Lake Point. Motion
passed 7/0.
STUDY SESSION
4. PLANNING DISTRICT AREA PLANS
Director Nielsen stated this item would be deleted from this evening's Agenda and would be
placed on the October 20, 2001, Planning Commission Agenda.
5.
MATTERS FROM THE FLOOR
.
There were no matters from the floor presented this evening.
6. DRAFT NEXT MEETING AGENDA
Director Nielsen stated review of text items for three planning districts and discussion of a
subdivision ordinance were slated for the October 16,2001, Planning Commission Meeting
Agenda.
Chair Bailey expressed concern for potential arbitrariness that could occur when considering
variances on substandard lots within the City. Director Nielsen explained there were many
factors that could affect variances because each case is different. A brief conversation ensued
regarding the characteristics and expectations of the variance process for the Planning
Commission.
PLANNING COMMISSION MEETING MINUTES
OCTOBER 2, 2001
Page 5 of5
7. REPORTS
Commissioner White reported on matters considered and actions taken at the September 24,
2001, Regular City Council Meeting (as detailed in the minutes of that meeting).
8. ADJOURNMENT
Packard moved, Borkon seconded, adjourning the Planning Commission Meeting of
October 2,2001, at 8:40 P.M. Motion passed 7/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
.
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshOrawood.mn;us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
26 September 2001
RE:
Lizee, Christine and Alan - Setback Variances
FILE NO.:
405(01.25)
BACKGROUND
Christine and Alan Lizee have requested setback variances to build a detached garage .and
an addition to their home at 27055 Smithtown Road (see Site Location map - Exhibit A,
attached). The property is zoned R-1A, Single-Family Residential and contains
approximately 22,800 square feet of area.
.
As shown on Exhibit B, the Lizees propose to build a detached garage in the southwest
corner of their lot, 10 feet from the rear lot line - a variance of 40 feet. This will replace
a dilapidated shed in that location. They also propose to extend the rear of the house
approximately six feet into the 50-foot rear yard setback area. As explained in the
applicants' request letter (Exhibit C), dated 29 August 2001, the subject property is
characterized by a dramatic drop in topography between the house and Smithtown Road.
This is illustrated on Exhibit D.
The proposed garage contains approximately 999 square feet in area. Plans for the
garage are shown on Exhibits E through G. The two-story addition at the rear of the
house extends over an existing patio area. As illustrated on Exhibit B, the required
setback cuts diagonally through the proposed addition. Plans for the addition are shown
on Exhibits I and J.
...
~J PRINTED ON RECYCLED PAPER
1ft
Memorandum
Re: Lizee Setback Variances
26 September 2001
ANAL YSIS/RECOMMENDATION
The applicants' case is well presented in their letter. The most significant factor is the
size and topography of the subject property. Locating the garage any further forward on
the lot would result in an unacceptably steep driveway, with no room for level landings at
either the top or the bottom. By placing the garage at the near of the lot, the applicants
take advantage of the most level portion of the site. The location of the proposed garage
allows the applicants to create a turn-around in the level area of the driveway, so that cars
may pull onto Smithtown Road going forward, rather than backing out. The proposed
driveway configuration shouldbe shown on the applicants' site plan.
.
The proposed garage is in keeping with the character of the existing house as well as with
the surrounding neighborhood. The two most affected neighbors have significant
accessory buildings in relatively close proximity to the Lizees' rear yard. Their proposed
garage will be well screened from these properties by existing vegetation on the west side
of the site and newly planted evergreen trees on the east side of the property.
With respect to the addition at the rear of the house, the amount of encroachment is a
triangle containing 84 square feet of area (footprint) that will extend over an existing
patio area, thus adding no additional hardcover to the site. A provision in the Zoning
Code states that where setback variances are to be granted, the City may wish to make up
the setback area on the opposite side of the lot. In this case, imposing a 57-foot setback
on the property for future work, would mitigate the variance at the rear.
.
In light of the preceding, the applicants' request is considered to satisfy the criteria for a
variance. Since adequate landscaping exists on the property to screen the view of the
proposed garage, no additional landscaping is suggested at this time. It is, however,
suggested that the City consider a 57-foot front yard setback for future improvements, so
that the rear yard variance is mitigated and no special privilege is conveyed to the
applicants that would not extend to other property owners in the district.
Cc: Craig Dawson
Tim Keane
Joe Pazandak
Christine and Alan Lizee
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Exhibit A
SITE LOCATION
Lizee setback variance
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Exhibit B
SITE PLAN
To: Brad Niele;en, Shorewood Planning Commie;e;ion and City Council
From: Alan and Chrie;tine Lizee - 27055 Smithtown Road
Date: Augue;t 29,2001
Re: Variance requee;t
It i6 time to bring our home into the 21st century, and to do that, we are requee;ting a variance to build a
garage and remodel part of our homel We live in what wae; once the "hor6eman'e; hou6e" to the Boulder Bridge
Farm which wae; con6tructed in the 1880'e;. At the time, the Dayton family owned over two hundred acree; in
Shorewood and had livee;tock, farming and orchard activitiee; on their e6tate, with e;eparate homee; for e;taff.
Over the yeare;' the property hae; been divided and e;ubdivided, and parte; of thie; "Farm" remain with ongoing
renovation. We bought our "farmhoue;e" eleven yeare; ago and have done quite a bit of work to ree;tore and
update it, but now want to make that commitment to "finie;h the job" by building a garage and remodel the
"porch' into a livable e;pace. .
Our home ie; located in an R-1A zoning die;trict, and our property Ie; non-conforming in 6ize and rear yard
6etback. We are applying for a 40' rear yard variance to build the garage and a · e;etback to remodel the
"porch". Following i6 how our reque6t complie6 with the condition6 6et forth in 1201.05, 6ubdivi6ion61 and 2.
.
1201.05 Subdivie;ion 1: Strict enforcement of the 50' rear yard 6etback would caue;e undue harde;hip ae;
circum6tance6 unique to our property would not enable ue; to "enjoy the righte; by propertie6 in the e;ame
di6trict". Our reque6t demone;trate6 that granting the variance will keep the 6pirit and intent of thie;
ordinance.
1201.05 Subdivie;ion 2. Conditione; governing con6ideration of variance requee;t.
2a. The propo6ed action will not:
1. Impair light/air to adjacent property. The addition of a garage will not affect our neighbons, ae; ite; placement
i6 well away from any 6tructure or recreational area. The garage will be e;creened to the we6t by a mature line
of fir treee;, and ie; blocked from the ea6t and north by larger deciduoue; tree6 and. a row of newly planted
conifer6.
The remodeling of the porch will ene;ure the 6ame.
2. Traffic will not increae;e or become conge6ted. In fact, thi6 garage will provide ue; an updated driveway
dee;ign where we will be able to "turn around" and not be "ba~king" onto Smithtown Road for accee;e;!
.
3. Danger of fire and public 6afety will not be increa6ed. In remodeling thie; "porch" we willincreae;e our e;afety
a6 there will be a true 6econd "egree;6" - the current porch ha6 no foundation "footinge;" and the door can
freeze 6hut in the winter.
4. Property valuee; will not be dimini6hed or impaired. In fact, the change6 will moe;t likely re6ult in more
attractive property value6 - i6 -yhat a cur6e or a ble6e;ing'?
5. Thi6 variance requee;t doe6 not violate the intent or purpo6e of Shorewood'6 Comp Plan. It ie; a tool that we
are a6king to U6e to bring our property up to 6tandard6 enjoyed by our neighbor6.
2b. Thie; variance requee;t can demon6trate that:
1. Condition6 and circum6tance6 unique to the property exi6t.
a. Attached ie; the late6t topographic e;urvey available and it 6howe; the 6teep incline of the front of our
property from Smithtown Road that levele; out only in the back near the rear property line. To U6e the
Exhibit C
APPLICANTS' REOUEST LETTER
Dated 29 August 2001
standard 50' eetback would require that the driveway be steeply pitched with no room for eafe stopping or
parking in front of the garage. rhe placement of the hou6e on thie parcel of land does not conform to modern
setbacks. ae the home wae built and property divided before currentetandarde were establiehed.
b. The conditione/circumetances are not economic in nature. The placement of the howse and prior division of
property made the lot nonconforming in size and shape.
2. Literal interpretation....would deprive us of commonly enjoyed rights. We are aeking for a garage to safely
etore our care and yard iteme - protection from the elements (hail and en ow) and Minnesota eeaeone, and an
improved "porch" would bring us on par with our neighbore.
3. We did not cauee the conditions or circumetances we are aeking to change with this variance. The
conditions were long in existence.
4. Special rights or privilegee will not be conferred on ue or our property. In fact, we will be bringing the
conditions up to currently accepted norms and etandarde. We plan to build and remodel with deeigne that are
consi!stent with the character of our 1880's home. It'e juet that garagee and frost foundations were not
found in most 1880's conetructionl
.
a. Granting this variance request will allow us to make reaeonable uee of the property and ie the minimum
change neceeeary. We have had many years to plan these updatee, and believe that we have come up with a
practical and reasonable design that works for ue and our community.
Thanks for your consideration - we look forward to working with you.
)t~ ~O~LAu6
Alan and Christine Lizee
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ADDITION - ELEVATIONS
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A SETBACK VARIANCE
TO CHRISTINE AND ALAN LIZEE
WHEREAS, Christine and Alan (Applicants) are the owners of real propelty
located at 27055 Smithtown Road, City of Shorewood, County of Hennepin, State of Minnesota,
legally described as:
"Part of Lot 8, Auditor's Subdivision No. 247 and part of Lot 17, Afton Meadows,
Hennepin County, Minnesota"; and
WHEREAS, the Applicants have an existing single-family dwelling, which dwelling is
located approximately 52 feet from the rear lot line of the property; and
WHEREAS, the Applicants have applied for variances to build a detached garage and
extend an addition approximately seven feet into the rear yard setback; and
WHEREAS, the Applicants' request was reviewed by the City Planner, whose
recommendations are included in a memorandum, dated 26 September 2001, a copy of which is
on file at City Hall; and
WHEREAS, after required notice a public hearing was held and the application reviewed
by the Planning Commission at a regular meeting held on 2 October 2001, the minutes of which
meeting are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on 22
October 2001, at which time the Planner's memorandum and the Planning Commission's
recommendations were reviewed and comments were heard by the Council from the Applicant
and from the City staff; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R-IA, Single-Family Residential zoning
district, which requires a 50-foot setback from the rear lot line.
2. The subject property is characterized by a dramatic drop in topography between
the house and Smithtown Road.
3. The subject property is substandard with respect to lot area, having only 22,800
square feet, where 40,000 square feet is the minimum lot size for the R -1 A zoning district.
# 7ft
4. The Applicants propose to demolish an existing shed on the south side of the
existing house.
5. The Applicants propose to constmct a detached garage 10 feet from the rear lot
line, requiring a variance of 40 feet.
6.
rear yard.
The addition to the rear of the existing house encroaches 84 square feet into the
7. The two properties adjoining the Applicants' rear yard have large accessory
buildings on them.
8. Significant vegetation exists between the Applicants' rear yard and the rear yards
of the two adjoining lots.
CONCLUSIONS
.
1. The Applicants have satisfied the criteria for the grant of a variance under the
Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes.
2. That based upon the foregoing, the City Council hereby grants to the Applicants
setback variances to build a detached garage and an addition to rear of the existing home, subject
to the following conditions:
a. Future additions to the existing house shall observe a 57-foot setback from the
right-of-way of Smithtown Road.
3. That the City Administrator/Clerk is hereby authorized and directed to provide a
certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22th day of
October 2001.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W.DAWSON, CITY ADMINISTRATOR/CLERK
-2-
~
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
27 September 2001
RE:
Strand, Thomas - Setback Variance
FILE NO.:
405(01.27)
BACKGROUND
Mr. Thomas Strand has requested a setback variance to build a deck on the west side of
his home at 24845 Smithtown Road. (see Site Location map - Exhibit A, attached). The
property is a corner lot containing approximately 54,800 square feet of area, and located
in the R-IA, Single:'Pamily Residential zoning district.
.
Exhibit B shows the location of the proposed deck at the southwest corner of the house.
As illustrated, the existing house is located entirely within the required 50-foot setback
from Club Lane. Although plans are unavailable for the deck as of this writing, it is
described by the applicant as measuring 11' x 16' and approximately 30-36 inches in
height.
ANAL YSIS/RECOMMENDATION
The applicant's case is quite simple. The existing house was built long before there were
any setback requirements and any kind of addition at all would require a variance. The
applicant notes in his letter that the deck extends toward the buildable area of the lot. In
fact it has been designed to avoid requiring a setback variance from Smithtown Road. It
cannot be seen from Club Lane.
,.
t.~ PRINTED ON RECYCLED PAPER
1B
Memorandum
Re: Strand Variance
27 September 2001
The applicant's request is considered to satisfy the criteria for granting of variances.
Specifically, he is unable to make reasonable use of his property without a variance.
Despite the relatively large size of the lot, any addition to the house would require a
variance. The applicant's hardship has not been brought about by his actions or the
actions of previous owners. It is not economic in nature, and the applicant has attempted
to minimize the variance to the extent possible by designing it so as not to extend into the
setback from Smithtown Road. Addition of the deck is in keeping with the character of
the area in which the home is located.
It is recommended that the variance be granted as requested.
.
Cc: Craig Dawson
Tim Keane
Joe pazandak
Thomas Strand
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Exhibit A
SITE LOCATION
Strand setback variance
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Exhibit C
APPLICANT'S REOUEST LETTER
Dated 4 September 2001
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A SETBACK VARIANCE FOR THOMAS STRAND
WHEREAS, Thomas Strand (the Applicant) is the owner of real propelty located at
24845 Smithtown Road in the City of Shorewood, said propelty legally described as:
"That part of the east 235.09 feet of Lot 39, Auditor's Subdivision Number 133,
Hennepin County, Minnesota, lying nOlth of a line parallel with and 159.15 feet north of
the south line of said Lot 39"; and
WHEREAS, the Applicant wishes to build a deck on the southwest corner of his house
and the house is located entirely within the required 50-foot setback from Club Lane; and
WHEREAS, the propelty is zoned R-IA, Single-Family Residential zoning district,
which zoning district requires a 50-foot setback abutting a street right-of-way, and the Applicant
has requested a IS-foot setback variance to build the deck; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated
27 September 2001, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at their regular meeting on 2 October 2001, the minutes
of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request for a variance was considered by the City Council
at its regular meeting on 22 October 2001, at which time the Planner's memorandum and the
minutes of the Planning Commission were reviewed and comments were heard by the Council
from the City Staff.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL ofthe City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R-1A, Single-Family Residential zoning
district and contains approximately 54,800 square feet of area.
2. The subject property is occupied by the Applicant's existing home and a utility
shed, which home is located too close to the right-of-way of Club Lane.
,.
3. No addition could be made to the existing home without some sort of variance.
CONCLUSIONS
A. The Applicant has established an undue hardship and has satisfied the criteria for
the grant of a variance under the appropriate sections of Minnesota Statutes and the Shorewood
City Code.
B. Based upon the foregoing, the City Council hereby grants the Applicant's request
for a setback variance to build a deck 35 feet from the right-of-way of Club Lane.
C. That the City Administrator/Clerk is hereby authorized and directed to provide the
Applicants with a certified copy of this resolution for filing with the Hennepin County Recorder
or Registrar of Titles.
.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of October,
2001.
WOODY LOVE, MAYOR
ATTEST:
. CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
2
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission
.
FROM:
Brad Nielsen
DATE:
1 October 2001
RE:
Hawk, Martin and Kerri - Setback V ariance/V ariance to
Structurally Alter a Nonconforming Structure
FILE NO.
405(01.26)
BACKGROUND
.
Martin and Kerri Hawk propose a significant remodeling project for their home at 5680
Christmas Lake Point (see Site Location map - Exhibit A, attached). The property is
substantially nonconforming for the R-IC/S zoning district in which it is located, and
variances are required for virtually any kind of improvement to the site (see Exhibit B).
The subject property is substandard in depth (57 feet versus the required 120 feet) and
area (16,283 square feet versus 20,000 square feet).
The property is currently occupied the Hawks' home, a detached garage on the north side
of the lot, driveway surfaces to the north and south of the house, and a deck that extends
out over the shoreline of Christmas Lake. The existing house contains The applicants
propose to add a new level on top of the existing two-story walkout, resulting in a two
and a half-story building. They also propose to convert the south end of the house that
was previously a garage, back into garage space. They will then demolish the existing
detached garage on the north side of the lot. At present, the house is 18 feet from the
ordinary high water level of Christmas Lake and only 11.7feet from Christmas Lake
Point, which is a private road.
Elevations of the existing home are shown on Exhibits D and E, attached. Proposed
elevations are shown on Exhibits E and F. The floor plans for the main level and the new
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7(;,
.
.
Memorandum
Re: Hawk Variance Request
1 October 2001
upper level are shown on Exhibit G. Exhibit H illustrates areas of impervious sUlface that
will be removed or reduced as part of the applicants' project. .
ANAL YSIS/RECOMMENDATION.
As illustrated on Exhibit B, the subject property would be unbuildable under today's
zoning standards. For approximately the southerly half of the site the 35-foot setback
from the street overlaps with the 50-foot setback from the OHWL for Christmas Lake.
With minor small exceptions, the applicants' plans stay within the "footprint" of the
existing house. The old garage only measured 20' x 20'. In converting it back to a
garage the applicants propose to extend it four feet to the south and 2.5 feet to the west.
This is still considered to be a modest sized garage. Despite removing a considerable
amount of existing decking, the applicants propose to widen the deck slightly at an angle
near the southwest corner of the house.
As mentioned one of the applicants' decks is located too close to the lake They propose
to reduce the nonconformity by cutting approximately six feet nearest the shoreline.
They also propose to remove the existing detached garage and a substantial portion of the
driveway on the north side of the house. At present, the amount of impervious surface on
the subject site is 47.8 percent. Once their project is completed, the site will have only
37.4 percent hardcover. Although it will still not comply with the 25 percent maximum,
it is one of the more dramatic improvements we have seen in this regard.
Although the building will be higher than it is at present, this height is allowable under
the R-IC/S district requirements. The height is visually. diminished by incorporating the
upper level within the roof structure. The roof is broken up by the dormer features on the
lake side of the house. It is worth noting that existing trees on the lake side of the home
soften the view of the home from the lake. Approval of any variance should be
conditioned upon saving those trees.
In light of the preceding the applicants' request is considered to meet the criteria for
granting a variance. The size and shallowness of the lot constitute unique physical
circumstances. The applicants' hardship is neither economic in nature nor brought on by
the actions of the applicant or previous owners. Combined with the improved conformity
with hardcover requirements, the applicants' plans are consistent with the neighborhood
in which it is located. Approval of the variance should be subject to two conditions: 1) in
removing part of the deck, what gets put back should be earth-tone in color rather than
white (some consideration should be given to some sort of landscaping treatment to hide
the deck structure); and 2) the trees on the west side ofthe house should be protected
throughout the construction process.
Cc:
Craig Dawson
Chris Lizee
Tim Keane
KerriHawk
-2-
400
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CHRISTMAS
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SITE LOCATION
Hawk setback variance
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September 4, 2001
Martin & Kerri Hawk
5680 Christmas Lake Point
Shorewood,~ 55331
To: City of Shore wood
RE: Variance Request per Section 1201.05 of the Shorewood Zoning Ordinance
To Whom It May Concern:
We are requesting a variance, per section 1201.05 of the Shorewood Zoning Ordinance,
of the current setback requirement from our lakeshore and our road. By requesting this
variance, we are hoping to accomplish the following changes:
1. Remove the current detached garage in the back of our property, along with the
related second driveway leading to that garage. Removal of the garage and
driveway till eliminate approximately 1200 feet of hardcover on our property.
2. Remove existing sunroom in the front of our home and replace it with a new
garage the same size as our old garage. The current size of the sunroom is 20.4
feet by 19.6 feet. The requested size of the new garage is 22.5 feet by 24.5 feet,
which is the exact size of the old garage being replaced.
3. Build an A-frame addition as a one-half second story (built into the A frame roof
line) This addition will replace the home square footage lost by removing the
sunroom, and will also provide more storage space in the home.
4. Excavate out a section of the existing walkout basement to widen the current
hallway which leads into the lower bedrooms. The current hallway is 18 inches
wide at the opening. Excavation will include demolishing a two story fireplace,
moving a second furnace, and digging out a current crawl space in the basement.
It will also include moving the main furnace in the basement to the new upper
story of the house. The current location of the main furnace in the basement
creates a ceiling height of only six feet in the living area of the basement due to
the required duct work. Completion of this portion of the project will result in the
lower level of the basement being brought more up to the current building codes.
5. Move the stairs on our back, upper deck to better accommodate the use of the
deck. Convert current front deck to a balcony.
In planning this project, our goals were as follows:
1. Remodel existing home structure to accommodate our family, especially making
the home safer and closer to the current building code requirements.
Exhibit C
APPLICANT'S REOUEST LETTER
Dated 4 September 2001
2. Transform the property from the current sprawling property to a more compact
property in better compliance with the zoning ordinances.
3. Reduce as much hardcover as was reasonable. Some ofthe calculations on
hardcover reduction are approximate, but our goal is to eliminate a minimum of
1400 square feet of hardcover. This hardcover reduction will bring the total
hardcover on our property closer to the current hardcover requirements.
Our lot is a narrow, triangular lot at the end of a private road. In planning this
remodeling project, our biggest hurdle was the narrow lot size. Although the north side
of the lot is the wider portion, it is also next to a steep hill on which the road is
positioned. Therefore, we were unable to come up with a reasonable plan to attach the
garage on the north side of the house. Because of this long, narrow lot size, we believe
that special conditions exist for a variance consideration on this property which are not
applicable to other properties on this road.
.,
When planning the remodel, we have tried at all times to minimize the impact of any
additional space we are requesting. The second story addition we are requesting is
planned as an A frame, one half story addition rather than a full second story. We felt
this would better blend the addition into the roofframe. Additionally, the additional
space we are requesting for the garage is being kept to a minimum garage space of22.5
by 24.5 feet, which is just adequate to accommodate two cars.
In addition to reducing the hardcover by eliminating the detached garage and second
driveway, we are also reducing the size of the lower deck. The current deck is an
overhang over the lake. Our plans are to replace the deck with a smaller patio,
accompanied by landscaping to help the area blend into the landscape. In addition, we
plan to riprap the shoreline to protect the lake. (Current shoreline under the deck is bare
dirt)
Our house siding will be comprised of brick at the base with a stucco side (Old World
European), in earth tones to blend into the landscape.
.
Our landscape plans include vines up the side of the house in an Old World European
style, again to blend the house in with the landscape. We have already begun growing
vines for this purpose, including vines along the riprap to blend the rocks in with the
"green look" ofthe lake. We are planning to keep all trees on the property.
Thank you for considering our application,
Sincerely,
Martin & Kerrl Hawk
,
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..,. Exhibit I
SITE PHOTOS - EXISTING VEGETATION
.
.
To: City of Shore wood
From: Neighbors of Martin & Kerri Hawk
5680 Christmas Lake Point
RE: Setback varianceNariance to Structurally alter a Nonconforming Structure
File No: 405(01.26)
We, as neighbors of Martin & Kerri Hawk at 5680 Christmas Lake Point, have reviewed
the remodeling plans that have been submitted to the city by Marty and Kerri for a
variance request.
We approve of the plans as submitted and believe that the plans are consistent with the
housing in our neighborhood. We also state that this remodeling proposal will not alter
our view or enjoyment ofthe lake in any way.
5~~D
Lake Point
0'
.
.
To: City of Shore wood
From: Neighbors of Martin & Kerri Hawk
5680 Christmas Lake Point
RE: Setback varianceN ariance to Structurally alter a Nonconforming Structure
File No: 405(01.26)
We, as neighbors of Martin & Kern Hawk at 5680 Christmas Lake Point, have reviewed
the remodeling plans that have been submitted to the city by Marty and Kerri for a
variance request.
We approve of the plans as submitted and believe that the plans are consistent with the
housing in our neighborhood. We also state that this remodeling proposal will not alter
our view or enjoyment of the lake in any way.
"
~
.0. c. t.~.... 7...'. .20.01
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b{P~O(J(W'\ .~
30 Christmas Lake Point
.
.
..
To: City of Shore wood
From: Neighbors of Martin & Kern Hawk
5680 Christmas Lake Point
RE: Setback varianceN ariance to Structurally alter a Nonconforming Structure
File No: 405(01.26)
We, as neighbors of Martin & Kern Hawk at 5680 Christmas Lake Point, have reviewed
the remodeling plans that have been submitted to the city by Marty and Kerri for a
variance request.
We approve of the plans as submitted and believe that the plans are consistent with the
housing in our neighborhood. We also state that this remodeling proposal will not alter
our view or enjoyment of the lake in any way.
..
,
.
.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A SETBACK VARIANCE
TO KERRI AND MARTIN HA WK
WHEREAS, Kerri and Martin Hawk (Applicants) are the owners of real property
located at 5680 Christmas Lake Point, City of Shorewood, County of Hennepin, State of
Minnesota, legally described as:
"Tracts Band C, Registered Land Survey No. 1189, Hennepin County, Minnesota"; and
WHEREAS, the Applicants have an existing single-family dwelling, which dwelling is
located approximately 18 feet from the ordinary high water level of Christmas Lake and 11.7 feet
from Christmas Lake Point (the private road that serves as access to the property); and
WHEREAS, the Applicants have applied for variances to add another floor to the
building and to extend the garage two feet closer to the lake; and
WHEREAS, the Applicants' request was reviewed by the City Planner, whose
recommendations are included in a memorandum, dated 1 October 2001, a copy of which is on
file at City Hall; and
WHEREAS, after required notice a public hearing was held and the application reviewed
by the Planning Commission at a regular meeting held on 2 October 2001, the minutes of which
meeting are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on 22
October 2001, at which time the Planner's memorandum and the Planning Commission's
recommendations were reviewed and comments were heard by the Council from the Applicant
and from the City staff; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R-IC/S, Single-Family
Residential/Shoreland zoning district, which requires a 50-foot setback from the ordinary high
water level (OHWL) of Christmas Lake and a 35-foot front yard setback.
2. The existing building on the property is located approximately 18 feet from the
OHWL of Christmas Lake and 11.7 feet from Christmas Lake Point (a private road).
3. The subject property is substandard with respect to lot area, having only 16,283
square feet, where 20,000 square feet is the minimum lot size for the R-IC/S zoning district.
.-t.
1\
.
.
4. The Applicants propose to demolish an existing detached garage on the north side
of the existing house.
5. The subject property is substandard with respect to lot depth, having only 57 feet,
where 120 feet is required.
6. The Applicants' project would reduce the amount of impervious sUlface on the
site from 47.8 percent to _ percent.
7. The applicant proposes to reduce the size of the existing deck system, movng it
fUlther away from the OHWL of Christmas Lake.
CONCLUSIONS
1. The Applicants have satisfied the criteria for the grant of a variance under the
Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes.
2. That based upon the foregoing, the City Council hereby grants to the Applicants
setback variances to add another level to the existing home and extend the proposed garage two
feet closer to Christmas Lake, subject to the following conditions:
a. The Applicants shall protect the existing trees on the lake side of the propelty
during construction.
b. When the deck is cut back away from the lake, it should be finished in an earth-
tone color.
c. The Applicants must submit a landscape plan for the area between the OHWL and
the revised deck.
3. That the City Administrator/Clerk is hereby authorized and directed to provide a
certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of
Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22th day of
October 2001.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
-2-
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
17 October 2001
RE:
Lake Fellowship - Appeal for Extension of Deadline to Apply for
Conditional Use Permit (After the Fact - Zoning Violation)
FILE NO.
Property (24575 Glen Road)
Nancy Everson, representing Lake Fellowship Unitarians, has requested additional time
(see her request letter, dated 4 October 2001 - Exhibit A, attached) to comply with a
zoning violation letter sent to the church on 13 September 2001 (Exhibit B). Also
attached is a letter from the Minnehaha Creek Watershed District, dated 5 October 2001
(Exhibit C).
.
MCWD's concerns overlap with the City's. For example, one of the items that must be
submitted with a C.U.P. application is a wetland delineation. While an extension of time
to make the necessary applications is considered reasonable, wetland delineations must
ordinarily be done by mid-October to be accepted by the District. District Technician
Mike Wyatt has advised Lake Fellowship that if they can get the delineation done within
the next couple of weeks, he will verify it.
It is recommended that the extension be granted, subject to a condition that Lake
Fellowship must obtain the wetland delineation before the end of October.
Cc: Craig Dawson
Tim Keane
Mike Wyatt
Nancy Everson
7. D.
ft
~J PRINTED ON RECYCLED PAPER
-- .......
Lake Fellowship of Unitarians & Universalists
P.O. Box 174
Excelsior,:MN 55331
Nancy Everson, Chair
4 October 2001
City of Shorewood
5755 Country Club Road
Shorewood,:MN 55331-8927
.
Attn: Mr. Brad Nielsen
Planning Director
Re: Request for deadline extension on Conditional Use Permit application
Your letter of 13 September 2001
Dear Mr. Nielsen,
Thank you for meeting with us to clarify the issues with our parking lot changes.
.
We are proceeding to gather the information needed by the pennit process, however
request an extension of the 11 October 2001 deadline. We will work with Jones
Blacktopping to satisifY the zoning requirements.
Thank you,
N~
Lake Fellowship, Chair
/tJ/;tJ/P/;.' "'-;/11 .E"t/<<spy) caLId"
~'hu pf~D d"js rr"fd, ftJ-
n-::.-.-
/ 40;7""-; ..
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Exhibit A
. "
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (952) 474.3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
13 September 2001
Ms. Nancy Everson, Chair
Lake Fellowship of Unitarians
Box 54
Excelsior, MN 55331
.
Re:
Zoning Violation Notice - 24575 Glen Road
P.I.N. 33-117-23-12-0027,0028 and 0029
Dear Ms. Everson:
It has come to our attention that the Lake Fellowship Church has recently surfaced its parking
lot. This is to advise you that the work was done without the necessary review and permit by the
City of Shorewood. Churches are conditional uses in residential zoning districts and changes
such as this require a conditional use permit, pursuant to Section 1201.11 Subd. 4.b. of the
Shorewood City Code.
.
Since the work has been substantially completed the permit will be processed after the fact. Any
violations discovered through the conditional use permit process will ultimately have to be
corrected. For example, parking lots are required to have perimeter curbing and striping. I have
enclosed a form and a list of required information necessary for a conditional use permit
application. You will need to contact a land surveyor for a complete survey of the property,
including a wetland delineation as soon as possible. Failure to apply for the necessary permits
by 11 October 2001 will result in the matter being turned over to the City Attorney for
further legal action.
Given the seriousness of this violation, it is suggested you or another Lake Fellowship
representative schedule an appointment to meet with me early during the week of 17 September
to go over the City's requirements.
CITY OF SHOREWOOD
~J'~
Bradley J. Nielsen
Planning Director
Cc:
Mayor and City Council
Craig Dawson
Tim Keane
no-
~~ PRINTED ON RECYCLED PAPER
Exhibit B
OCT-05-2001 14:43 MINNEHAHA CREEK WATERSHED 6124710682 P.01/01
Minnehaha Creek. Watershed District
improving Quality ()fWater. Quality of Lift
..' .,l
Gray Freshwater Center
Hwys, 15 & 19, Navarre
Mall:
2500 Shadywood Road
~c$lsior. MN 55331-9578
Phone: (952) 471.0590
Fax: (952) 471.0662
.
Email:
admin@minnehahacreek.org
Web Site:
www.mlnnehahacreek,org
.
Board of Managers
Pamela G. Blixt
Jan'les Calkins
Lance Fisher
Monica Gross
Scott Thomas
Malcolm Raid
Robert Schroeder
Q f'lfnlelI on ret:'/Cled P8perwlII.InlP9
\::tI 11 leatl3O% poll conaUlnerwaele.
Attn: Nancy Everson
Lake Fellowship of Unitarians Church
Box 54
Excelsior, MN 55331
October 5. 2001
Ms Everson:
During routine inspections by the Minnehaha Creek Watershed District
(MCWD) Staff, we found that the location of 24575 Glen Road in the
City of Shorewood has undergone construction without the necessary
permit: The MCWD requIres a Rule N: Stormwater Management permit
for land disturbing activities that affect water quality and stormwater
runoff rates on commercial sites. To meet MCWD Rule requirements:
. Send or deliver a completed Combined Joint Notitication permit
application with an original signature
. Site plans showing contour elevations as well as pre/post
construction conditions for yours and adjacent sites
. Submit a wetland delineation indicating the wetland boundary on the
site
ill A $10,.00 application fee for each permit application
Working without a permit is in violation of MCWD Rules and is a
misdemeanor punishable by State law. Work should not continue until
all necessary permits have been issued to you.
This permit will require Board of Managers appr:oval, MCWD
encourages you to submit your application as soon as possible. The
permit application and the MCWD Rules can be accessed on our web
site at www.minnehahacreek.org.
Thank you for your prompt cooperation and immediate attention to this
matter. If you have any questions please contact me at 952-471-0590.
Sincerely,
~~
Michael Wyatt
District Technician
c: Brad Nielsen. City of Shorewood
Exhibit C
1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
October 18,2001
TO:
Mayor and City Council
nQ)1\
Jean Panchyshyn, Deputy Clerk(J
.
FROM:
RE: Appointment to Minnetonka Community Education and Services (MCES)
Advisory Board
Earlier this evening, the Council interviewed Tad Shaw, 5580 Shore Road, for possible
appointment to the MCES Advisory Board.
Council Action
The Council should decide whether it wishes to appoint Tad Shaw to the MCES Advisory Board.
.
# g/l
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~., PRINTED ON RECYCLED PAPER
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OCT 09 2001 12:53 FR L.S.~ U
b::>l.'::'::'::-(I:lq~ I U '::1'::1::>'::"1 ("IIa.L<=:C
r-.~r".L1o.t
ADOPTED by the Shorewood City Council this _ day of October 2001.
MAYOR
ATTEST
CITY ADMINISTRATOR
Z1314C}OVl
2
7
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
October 16, 2001
.
TO:
Mayor and City Council Members
FROM:
Jean Panchyshyn, Deputy Clerk
RE:
Annual Appreciation Party
It is that time of year to set the date for the annual Appreciation Party. Staff has begun to
research options for the location of the party. Friday, December 7 is available at several
establishments that are viable options for this event. Last year's party was. held at the same time
of year - Friday, December 8 - and we had a very good turnout.
Staff Recommendation
.
Friday, December 7,2001 is the recommended date for the Annual Appreciation Patty.
ft
~J PRINTED ON RECYCLED PAPER
1t g-c,
..
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
fJ
.
DATE:
October 18, 2001
RE: Update on the Amlee Road I Glen Road Drainage Study
Attached is the update for the Amlee Road I Glen Road Drainage Study. As outlined in the report,
the analysis is underway and will be completed by October 26th.
The attached memorandum states that Mr. Willenbring ofWSB and Associates will present the study
on November 12th. It should be noted that this meeting has been moved to November 5th, due to the
observed date of Veteran's Day.
Staffwill confirm by Monday night's City Council meeting whether Mr. Willenbring will be available
for the November 5th meeting.
.
=It c; 14-
ft
~., PRINTED ON RECYCLED PAPER
..
wss
& Associates, Inc.
4150 Olson
October 9, 2001
O ~ ~ @:.O ;- ..-!-:-;:--...~.---'. ..-:--. .....'
~ \\/.1 .",... ..
C-~. loe,' .
n;i OCT l~i ::1'- :~;IJI
Lr ", ~!
'----.._,~...'-,."',.....
Mr. Larry Brown
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8926
RE: Status Update for Glen Road Comprehensive Storm
Water Management Plan
City of Shorewood
WSB Project No. 1074-63
Dear Larry,
I would like to take this opportunity to update you on the status of the Glen Road
Comprehensive Storm Water Management Plan. Outlined below you will find a
discussion of our status on the various tasks outlined in our Scope of Services Agreement.
1. Collection of Background Information
A field survey of the existing storm sewer system has been completed. In addition, a site
visit was performed to verify drainage patterns.
II. Hydrologic/Hydraulic Analysis
A HydroCAD model has been created to evaluate the existing conditions.
Ill. Identify .4.1ternatives to Current Problems
We are currently in the process of identifying the improvement alternatives. We anticipate
that this task will be complete by October 12th.
I~ Complete Hydrologic Analysis of Improvement Alternatives
We anticipate this task to be complete by October 19th.
~
Development of Cost Estimates
Memorial Highway We anticipate that this task will be complete by October 26th and that a draft report will be
Suite 300 presented to the City staff by the end of October.
Minneapolis
Minnesota
55422
763.541.4800
763.541.1700 FAX
Minneapolis. St. Cloud . Equal Opportunity Employer
F:\WPWIMl074-6J\JOO901-/b.doc
;-
Mr. Larry Brown
October 9, 2001
Page 2
VI. Attend Public Meetings
Pete Willenbring and I will present the study to the City Council at the November 12th
meeting.
Thank you for the opportunity to provide this update. Should you have any questions,
please feel free to contact me at (763) 287-7164.
Sincerely,
WSB & Associates, Inc.
.
~
'" ---.e: :
?(
"')
0"'
Steve Gurney, P.E.
Project Manager
sb
.
F:\ WPW/Ml074-6N 00901-lb.doc
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
DATE:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works ~
October 18, 2001
TO:
FROM:
RE: A Resolution Approving the Preliminary Layout for County Road 19
Staff has been in touch daily with representatives of Hennepin County to obtain the review and
approval of the preliminary layout for County Road 19 intersection project. While we have been
assured that this was moving through the review process, the formal approval has failed to arrive in
time for this publication.
Last Thursday, Staff talked with several key members at Hennepin County to determine what could
be done to move the approval process along. As of this date, I have been assured that the formal
approval will be in hand by Monday night's City Council meeting. Having stated this, Staff will
present the approved layout and resolution for your consideration at the City Council meeting.
. Staffhas also kept the City of Tonka Bay apprised of the schedule. We requested that this item be
placed on their October 23rd City Council Meeting. However, Rob Rys, City Administrator for
Tonka Bay, stated that this item would have to be presented at a meeting where all of the City
Councilmembers would be present. Unfortunately, this is not possible for their October 23rd
meeting. Therefore, this item will be placed on their November 13th City Council meeting agenda.
Mr. Bruce Polaczyk, of Hennepin County assured Staff that as long as the approval of the
preliminary layout occurred by the end of this year, the project would proceed.
=/913
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~., PRINTED ON RECYCLED PAPER